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HomeMy WebLinkAbout05/12/75 - 10/17/77GREATER ROANOKE TRANSIT COMPANY, Monday, May 12, 1975. A meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 3:15 o'clock p.m., Monday, May 12, 1975, in the Council Chambers in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber ............... 7. ABSENT: None ........................ 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. 'Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Roanoke Transit Company; and news media. Mrs. Mary F. Parker, Secretary, Greater and various representatives of the press Mr. Thomas questioned the status of labor negotiations with Union officials, advising that the Board has not had an update or report on these discussions, that the Board has an item on its agenda relative to the discussion of a proposed operational budget for fiscal year 1975-76, that in his opinion, it would be inappropriate to have this discussion without having an update on Union negotiations and moved that the Board meet in Executive Session for the purpose of discussing a personnel matter. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber ...................... 7. NAYS: None .......................... 0. After the Executive Session, Mr. Thomas moved that the proposed 1975-76 operational budget be referred back to the Resident Manager for consultation with the Vice President of Operations of GRTC and that said budget be resubmitted to the Board of Directors at an appropriate later date. The motion was seconded by Mr. Trout and unanimously adopted. The Director of Marketing and Operations Planning appeared before the Board and advised that on April 24, 1975, the bus specifica- tions and related material for the 22 transit coaches was submitted to UMTA for concurrence and that it is hoped that this concurrence will be received by the end of May, 1975. The Director of Marketing and Operations Planning further advised that $365,249.00 has been received from UMTA representing 80 per cent of the purchase price of Roanoke City Lines, Incorporated. The Director of Marketing and Operations Planning presented a Program of Projects for fiscal year 1975 for the Roanoke Urbanized Area pursuant to the provisions of Section 5 of the UMTA Act, as amended, in which the Greater Roanoke Transit Company intends to apply for $201,600.00 in federal aid to assist in the financing of eligible operating expenses incurred for the period November 26, 1974, to June 30, 1975. (For full text, see Program of Projects for Fiscal Year 1975 as filed in the Office of the Secretary.) The Director of Marketing and Operations Planning presented a Program of Projects for fiscal year 1976 for the Roanoke Urbanized Area pursuant to the provisions of Section 5 of the UMTA Act, as amended, in which the Greater Roanoke Transit Company intends to apply for $615,400.00 in federal, aid to assist in the financing of eligible operating expenses incurred for the period July 1, 1975, to June 30, 1976. (For full text, see Program of Projects for Fiscal Year 1976 as filed in the Office of the Secretary.) The Director of Marketing and Operations Planning presented a communication relative to an advertising contract, recommending that the Greater Roanoke Transit Company enter into a two-year contract with Lackey and Lambin Transit Advertising Company, effective June 1, 1975, for on-bus advertising, advising that their proposal would give GRTC 50 per cent of gross advertising revenues after deductions, that outside advertising agency commissions would be 15 per cent and their deductions for masonite boards would be $1.50 per month for king-size displays and $1.00 per month for queen-size and rear displays, that their performance figure would be $110.00 per bus (total fleet) per year for the first year and $120.00 per bus the second year, that the performance figure translates into $6,050.00 the first year and $6,600.00 the second year, that in addition, Lackey & Lambin would pay 50 per cent of the cost of replacing frames on the older buses, that they have regional offices i~ Richmond and Norfolk, Virginia, and they presently have advertising ccntracts in Danville, Lynchburg, Richmond and Norfolk, Virginia. (For full text, see communication as filed in the Office of the Secretary.) Mr. Lisk moved that the Board of Directors concur in the recommend- ation of the Director of Marketing and Operations Planning relative tc entering into a contract with Lackey & Lambin Transit Advertising Company for a two year period, effective June 1, 1975. The motion was seconded by Mr. Garland and unanimously adopted. The Treasurer advised that on advice of the management company he is requesting that the Board of Directors give authorization to have a separate capital bank account for GRTC. Dr. Taylor moved that the Board of Directors concur in the request of the Treasurer for a separate capital bank account for GRTC and offered the following Resolution: RESOLUTION BE IT RESOLVED that The Colonial-American National Bank of Roanoke be, and it is hereby, designated a depository for certain capital funds of this Corporation, to be deposited in a checking account to be carried in the name of "Greater Roanoke Transit Company, Capital Account"; and that funds so deposited in said account may be withdrawn upon a check, draft, note or order of the Corporation. BE IT FURTHER RESOLVED that all checks, drafts, notes or orders drawn against the aforesaid account be signed by any one of the following: A. N. Gibson John H. Mitchell Douglas R. Wood Treasurer Assistant Treasurer Assistant Treasurer and countersigned by either one of the following: NAME Byron E. Haner Sam H. McGhee, III TITLE Vice President of Operations Assistant Vice President of Operations whose signatures shall be duly certified to said Bank, and that no checks, drafts, notes or orders drawn against said account at said Bank shall be valid unless so signed. ADOPTED: May 12, 1975 /-~ ~c r~e~ar~O~-- Dr. Taylor moved the adoption of the Resolution. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber ......................... 7. NAYS: None ............................. 0. The Vice President of Operations presented a communication to the Board of Directors from Mr. Fred H. Phillips, Chairman, Downtown Roanoke, Incorporated Transportation Committee, relative to the possibility of developing a fringe parking-shuttle bus system to provide additional, low cost parking for downtown employees, proposing that this system utilize parking space already available at the Roanoke Civic Center and Victory Stadium with the scheduled buses to be used to provide shuttle service from 7 a.m., to 9 a.m., and from 4 p.m., to 6 p.m., and that since construction of the new parking building will begin soon and valuable parking space will be lost, they would like to reach agreement with the Board on the fringe parking-shuttle bus system by June 1, 1975. (For full text, see communications as filed in the Office of the Secretary.) Mr. Garland moved that the communications be referred to the Vice President of Operations of GRTC and the Resident Manager of Valley Metro, along with representatives of the Downtown Roanoke, Incorporated Transportation Committee for study, report and recommenda- tion to the Board of Directors. The motion was seconded by Mr. Lisk and unanimously adopted. The Treasurer recommended that the Board of Directors retain the firm presently employed by the City of Roanoke to handle auditing procedures of Greater Roanoke Transit Company. Mr. Hubard moved that the Resident Manager be authorized to obtain a proposal or proposals to be presented to the Board of Directors relative to auditing the accounts of Greater Roanoke Transit Company. The motion was seconded by Mr. Garland and unanimously adopted. There being no further business, the President declared the meeting adjourned. /~ROVED :~ /~resident ATTEST: Secretary 7 GREATER ROANOKE TRANSIT COMPANY, Monday, June 9, 1975. A meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 4:25 o'clock p.m., Monday, June 9, 1975, in the Roanoke City Council Chambers in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: David K. Lisk, Directors Robert A. Garland, William S. Hubard, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber ...................... 7. ABSENT: None ............................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Plan- ning, Valley Metro; Mr. Byron E. Greater Roanoke Transit Company; Greater Roanoke Transit Company; Roanoke Transit Company; Roanoke Transit Company; and news media. MINUTES: Mr. on Monday, May 12, Haner, Vice President of Operations, Mr. James N. Kincanon, Legal Counsel, Mr. A. N. Gibson, Treasurer, Greater Mrs. Mary F. Parker, Secretary, Greater and various representatives of the press Hubard moved that the minutes of the meeting held 1975, be approved as written. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager advised that pursuant to instructions of the Board on Monday, May 12, 1975, he has obtained proposals from Peat, Marwick, Mitchell & Company, Certified Public Account- ants; and Andrews, Burket & Company, Certified Public Accountants, relative to auditing the accounts of Greater Roanoke Transit Com- pany. (For full text, see proposals as filed in the Office of the Secretary.) Mr. Hubard moved that the initial annual audit work for Greater Roanoke Transit Company for the period ended June 30, 1975, be awarded to Andrews, Burket & Company, Certified Public Account- ants. The motion was seconded by Mr. adopted. Upon the request of Mr. Thomas, Garland and unanimously the Legal Counsel for the Corporation briefed the members of the Board as to the organiza- tional structure of Greater Roanoke Transit Company, ATE Manage- ment and Service Company, Incorporated, and Southwestern Virginia Transit Management Company. The Resident Manager advised that he met with the Federal Mediator relative to the bus strike on Saturday, June 7, 1975; however, he has no new developments to report to the Board and everything remains in the status quo position. There was a discussion as to proposed benefits requested by Union officials and as to certain proposals made by the Resident Manager to Union officials. The Resident Manager advised that sealed bids will be received in the Office of the City Clerk on Tuesday, July 22, 1975, until 2:00 o'clock p.m., for the purchase of 22 transit type motor coaches and the bids will be opened and read at a public meeting of the Board of Directors of Greater Roanoke Transit Company at 2:00 o'clock p.m., on that date. The Resident Manager submitted a financial and operating report of Greater Roanoke Transit Company for the month of May, 1975. (For full text, see report as filed in the Office of the Secretary.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Lisk and unanimously adopted. There being no further business, meeting adjourned. the President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, June 23, 1975. A meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 4:10 o'clock p.m., Monday, June 23, 1975, in the City Council Chambers in the Municipal Building,. City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber ....................... 7. ABSENT: None ................................ 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Oper- ations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. The Resident Manager appeared before the Board and advised that he met with Union officials on Friday, June 20, 1975, and offered them a package that is over and above what was offered prior to the June 18, 1975 transit strike by $41,999.00 over the next two years, viz: agreed to pay increased contribution for hospitalization insurance for each employee which would amount to $6.00 per pay, agreed to continue the $50.00 pension payment during the first year of the labor contract that now has nine months to run, agreed to contribute into funding the pension plan one and one-half per cent for the first year and three per cent for the second year based on 2,288 hours rather than 2,088 hours, and agreed that if Union officials would recommend this package to the employees, anyone returning to work within five days would receive their holiday pay for Memorial Day. The Resident Manager further advised that the Union officials took the abovedescribed package back to its membership and on Sunday, June 22, 1975, eighty-one per cent of the Union voted to accept the offer and the buses will be operating beginning Tuesday morning, June 24, 1975. Mr. Garland stated that this package is $41,999.00 more than was anticipated by the Board and unless the Board oomes up with an additional $41,999.00 the budget will be out of balance by that amount. Mr. Thomas stated that if the Board starts approving the elements of the package and starts appropriating funds based upon whether it agrees or disagrees, the Board will be infringing on the responsibilities of the management company, that it is the sole duty of the Board to provide funds and at such time as the Resident Manager feels that the budget needs adjustment he will advise the Board, but it would be a bad precedent for the Board or Council to start getting involved in the approval or disapproval of negotiations. The Treasurer advised that no additional funds are needed for the balance of this fiscal year, that the supplement for next fiscal year has been approved by the Budget Study Committee and it may be that sometime during the next fiscal year a supplemental appropri- ation will be needed. Mr. Hubard moved that the verbal report of the Resident Manager be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. The Resident Manager advised that it had been anticipated that special bus rates for senior citizens and handicapped citizens would be placed into effect on July 1, 1975; however, due to the bus strike these special rates will not become effective until August 1, 1975. There being no further business, the President declared the meeting adjourned. APPJ~D~VED: ~ V/ ~P~e s iden t ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, July 14, 1975. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 3:50 o'clock p.m., Monday, July 14, 1975, in the Roanoke City Council Chambers in the Municipal Building, City of Roanoke, Virginia pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber ............................ 7. ABSENT: None ..................................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. MINUTES: held on June 9 Mr. Trout moved that the minutes of the meetings and June 23, 1975, be approved as written. The motion was seconded by Mr. Lisk and unanimously adopted. The President pointed out that according to Article 5 of the By Laws of Greater Roanoke Transit Company the members of the Board of Directors, promptly after their election in each year, shall elect a President, one or more Vice Presidents, a Secretary and a Treasurer and may elect or appoint such other officers as it may deem proper; whereupon, the President called for nomina- tions for the offices of President, Vice President, Vice Presi- dent of Operations, Assistant Vice President of Operations, Treasurer, Assistant Treasurer (2), and Secretary. Mr. Thomas placed in nomination the names of Mr. Roy L. Webber as President, Mr. Robert A. Garland as Vice President; Mr. Byron E. Haner as Vice President of Operations; Mr. Sam H. McGhee, III, as Assistant Vice President of Operations; Mr. A. N. Gibson as Treasurer; Mr. John H. Mitchell as Assistant Treasurer; Mr. Douglas R. Wood as Assistant Treasurer; and Mrs. Mary F. Parker as Secretary. The nominations were seconded by Mr. Lisk and unanimously adopted. Mr. Lisk moved that the nominations be closed. The motion was seconded by ~ir. Garland and, on vote, unanimously carried and Mr. Roy L. Webber was reelected as President; Mr. Robert A. Garland was reelected as Vice President; Mr. Byron E. Haner was reelected as Vice President of Operations; Mr. Sam H. McGhee, III, was reelected as Assistant Vice President of Operations; Mr. A. N. Gibson was reelected as Treasurer; Mr. John H. Mitchell was re- elected as Assistant Treasurer; Mr. Douglas R. Wood was reelected as Assistant Treasurer; and Mrs. Mary F. Parker was reelected as Secretary of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their reelection and until their successors have been duly elected and qualify, by all seven Directors voting. A communication from Mr. Robert Richards, Chief, Fiscal Management Branch, Office of Capital Assistance, Department of Transportation, Urban Mass Transportation Administration, advising that Project No. VA-03-0004, Equipment Specifications, is now approved and UMTA requires that the project sponsor adhere to the following schedule in the purchase of buses: 1. The specifications must be submitted to UMTA for concurrence within three months following the date of project approval. 2. The schedule should include one month for UMTA's review of the specifications. 3. The advertisement for bids must be placed within 15 days following receipt of UMTA's concurrence. 4. The contract must be awarded and the executed documents submitted to UMTA within 45 days after bid opening. 5. Allowing sufficient time for mail, etc., the contracts for the purchase of buses and fare collection equipment should be executed no later than eight months after project approval. Delays could result in the cancellation of the grant. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the communication be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. The Assistant Vice President of Operations submitted a written report advising that when GRTC acquired the real estate and fleet of Roanoke City Lines, Incorporated, twelve sixty- passenger school buses were included in that purchase; that these twelve buses were purchased at total GRTC cost and were not a part of UMTA funding; that these buses were to be utilized in the transportation of school children under contract between Roanoke City Lines and the School Board; that with the School Board now providing all school pupil transportation, these buses are not needed by GRTC; that the School Board has advised that the schools could utilize the buses for special activities, but not for regular transportation to and from school and they would be desirous of having the use of these buses; and recommending that title to these twelve sixty-passenger school buses be trans- ferred from Greater Roanoke Transit Company to the Roanoke City School Board. (For full text, see report as filed in the Office of the Secretary.) Mr. Trout moved that the Board of Directors approve the transfer of the school buses. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager presented a Financial and Operating Report of Greater Roanoke Transit Company for the month of June, 1975, advising of a deficit of $64,873.34 for the month and a total deficit of $201,971.23 for the period of March 23, 1975, through June 30, 1975. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Lisk and adopted, Mr. Trout voting no. There was a discussion relative to servicing the buses of Continental Trailways and as to the retention of these mechanics after September 1 when the agreement with Continental Trailways expires; whereupon, the Resident Manager replied that the bus company does not have an excessive number of mechanics and that the terms of the federal grant require the protection of all Union jobs. The Director of Marketing and Operations Planning presented a communication relative to a comprehensive review of routes, schedules and ridership, advising that the product of such a review will be a five-year Transit Development Program (TDP), that the annual update of the TDP is not only a requirement for several federal funding programs, but also a useful tool in guiding management decisions on operations and capital improve- ments, which ultimately benefits present and future Valley Metro customers, and requesting approval to proceed with this review under the following funding arrangements: "Fifth Planning District Commission UMTA Section 9 (80%) - $ 26,000 State (17%) 5,525 5th PDC (3%) 975 Greater Roanoke Transit Company (In-kind Services) Total Study Cost $32,500 10,210 $42,710 GRTC In-Kind Services Cost GRTC Share of Study Difference* $23,900 $10,210 $13,690 *The $13,690 difference represents the amount to be reimbursed to GRTC for in-kind services provided under its management contract with Southwestern Virginia Transit Management Company." (For full text, see communication as filed in the Office of the Secretary.) After a discussion of the request, Mr. Hubard moved that the Board of Directors budgetarily approve the financing of this proposal. The motion was seconded by Mr. Lisk and adopted, Mr. Trout voting no. The Director of Marketing and Operations Planning presented a communication relative to the Federal Operating Assistance (Section 5) Application, advising that pursuant to the Urban Mass Transportation Act of 1964, as amended, the Greater Roanoke Transit Company is eligible to receive federal operating assistance for the period November 26, 1974, through June 30, 1980, with a total six year appropriation of approximately $4,066,000; that UMTA requires a two-step application process each fiscal year; that GRTC has submitted to UMTA the first step, Program of Pro- jects, for fiscal year 1975, and the final application is near completion; that the request for federal operating assistance for fiscal year 1975 totals $155,875 with a like amount to be furnish- ed by GRTC and noting that the first-year grant is a reimbursement; and to submit the application certain exhibits must be completed including some that require official Board action, viz: 1. Resolution authorizing the filing of an application; 2. Resolution committing local share of the grant; 3. Assurance of compliance with Title VI of the Civil Rights Act of 1964; and 4. Scheduling of a public hearing. (For full text, see communication as filed in the Office of the Secretary.) Mr. Lisk offered the following Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended: "RESOLUTION A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assur- ance that it will comply with Title VI of the Civil Rights Act of 1964, and the U. S. Department of Transportation requirements thereunder: WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consul- tant and other services: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY 1. That the President is authorized to execute and file an application on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation for aid in the financing of an operat- ing assistance project generally described as: Operating Expenses (3/23/75 - 6/30/75) Subsidy to Roanoke City Lines, Inc. (11/26/74 - 3/22/75) TOTAL OPERATING EXPENDITURES Less: Ineligible Operating Expenses GROSS PROJECT COST Less: Farebox Revenues $399,268 109,290 $505,558 71,026 $437,532 125,782 NET PROJECT COST TOTAL FEDERAL FUNDS TOTAL LOCAL SHARE $311,750 $155,875 $155,875 2. That the President is authorized to execute and file with such application an assurance or any other document required by the U. S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That Roger Sweeney, Director of Marketing, is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application or the project. 4. That Roy L. Webber, President, is authorized to set forth and execute affirmative minority busi- ness policies in connection with the project's procurement needs. ADOPTED by vote of the Board of Directors the 14th day of July, 1975. Approved: S/Roy L. Webber Roy L. Webber, President S/Mary F. Parker Mary F. Parker, Secretary CERTIFICATION The undersigned duly qualified and acting Secretary of Greater Roanoke Transit Company certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Board of Directors of said corporation held on the 14th day of July, 1975. S/Mary F. Parker Secretary" Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas and President Webber .................................. 6. NAYS: Director Trout ........................ 1. Mr. Lisk offered the following Resolution committing the local share of funds necessary to secure a federal operating grant application: "RESOLUTION A RESOLUTION COMMITTING THE LOCAL SHARE OF FUNDS NECESSARY TO SECURE A FEDERAL OPERATING GRANT APPLICATION WHEREAS, the Greater Roanoke Transit Company (GRTC), a public service corporation, has lawfully been organized under the laws of the Commonwealth of Virginia; and WHEREAS, Greater Roanoke Transit Company, being a public agency of the City of Roanoke, a municipal corporation of the State of Virginia, is authorized by section III B. of its Articles of Incorporation to apply for and accept grants of money to assist in the implementation of a transit system in the Roanoke Urbanized Area; and WHEREAS, Greater Roanoke Transit Company has applied to the Urban Mass Transportation Adminis- tration of the United States Department of Trans- portation for financial assistance under the Urban Mass Transit Act of 1964, as amended, in connection with the Section 5 operation assistance, and WHEREAS, said application requires assurance of the governing body of Greater Roanoke Transit Company relative to the funding of operating ex- penses and commitment of the local share for op- erating assistance projects; and WHEREAS, the 1974-1975 Budget of the City of Roanoke adopted by the Council of the City of Roanoke appropriated from the General Revenues of said City of Roanoke total sums amounting to $583,793.82 for operation of a transit system in the Roanoke Metropolitan Area, of which such appropriations $225,290.32 was expended to Roanoke City Lines, Inc., for such purpose and $255,010.32 was expended to Greater Roanoke Transit Company for such purpose in fiscal 1974-1975. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY 1. That the Board of Directors of the Greater Roanoke Transit Company hereby gives assurance that it is the intent of this body to come, it its local share of the funds necessary to resolve any operat- ing expenses incurred through the operation of transit service in the Roanoke area for a minimum of five (5) years from the inception of the project. Said local share of operating expenses is to be derived from general revenues of the City of Roanoke. 2. That the Board of Directors of the Greater Roanoke Transit Company hereby gives assurance that it is the intent of this body to continue the op- eration of transit service for a minimum of five (5) years. ADOPTED by vote of the Board of Directors the 14th day of July, 1975. Approved: S/Ro~ L. Webber Roy L. Webber, President S/Mar~ F. Parker Mary F. Parker, Secretary CERTIFICATION I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do hereby certify that the foregoing is a true, complete and correct copy of a Resolution and Order adopted by the Board of Directors of said Company, approved by the President and attest- ed by me as Secretary upon the occasion of a properly convened meeting of the Board of Directors of said Company, held on the 14th day of July, 1975, as shown by the official records of said Company in my custody and under my control. WITNESS my hand and seal of said Company this 14th day of July, 1975. S/Mar~ F. Parker Secretary" Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas and President Webber ............................. 6. NAYS: Director Trout ................... 1. Mr. Thomas moved that the Board of Directors hold a public hearing on the matter immediately following the regular meeting of Roanoke City Council on Monday, August 25, 1975, in the Roanoke City Council Chambers. The motion was seconded by Mr. Lisk and unanimously adopted. There being no further business, the President declared the meeting adjourned. /~r~esident ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Tuesday, July 22, 1975. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 2:00 o'clock p.m., Tuesday, July 22, 1975, in the Roanoke City Council Chambers in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, David K. Lisk, Noel C. Taylor, Hampton W. Thomas and President Roy L. Webber ....... 5. ABSENT: Directors William S. Hubard and James O. Trout---2. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. James E. Buchholtz and various representatives of the press and news media. The President advised that the meeting was called for the purpose of opening bids received for 22 35-foot Diesel Transit Type Coaches; 2 Allison VS2-6 Transmissions; 2 GM 6V-71 Engines and 2 Air Conditioner Compressors, said proposals to be received by the Secretary until 2 p.m., Tuesday, July 22, 1975, and to be opened before the Board of Directors at that time. The President asked if anyone had any questions about the advertisement for bids, if anyone had been refused the right to bid, and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the follow- ing bids: THE FLXIBLE COMPANY Delivery Date - On or before 270 calendar days from execution date of purchase contract 22 - 35 ft. Diesel Transit Type Coaches Unit Price $58,548.00 Total Price $1,288,056.00 Extended Price Add $25.00 per coach per day in excess of 20 days 2 - Allison VS2-6 Transmissions Unit Price Total Price $ 5,602.02 $ 11,204.04 2 - GM 6V-71 Engines Unit Price Total Price $ 6,643.82 $ 13,287.64 2 - Air Conditioner Compressors Unit Price Total Price $ 1,697.00 $ 3,394.00 Extended Price Not Applicable Extended Price Not Applicable Extended Price Not Applicable Grand Total $1,315,941.68 AM GENERAL CORPORATION Delivery Date - Complete within 270 calendar days date of purchase contract 22 - 35 ft. Diesel Transit Type Coaches Unit Price Total Price Extended Price from execution Grand Total $61,805.00 $1,359,710.00 Add $20.00 per bus per day 2 - Allison VS2-6 Transmissions Unit Price Total Price $ 6,261.00 $ 12,522.00 2 - GM 6V-71 Engines Unit Price Total Price $ 6,803.00 $ 13,606.00 2 - Air Conditioner Compressors Unit Price Total Price $ 1,110.00 $ 2,220.00 Extended Price Extended Price Extended Price $1,388,058.00 GENERAL MOTORS CORPORATION Delivery Date - With receipt of award or contract and all related documents within 30 days after bid opening, complete within 270 days after receipt of award. 22 - 35 ft. Diesel Transit Type Coaches Unit Price Total Price Extended Price Grand Total $61,873.89 $1,361,225.58 Add $20.00 per day per coach 2 - Allison VS2-6 Transmissions Unit Price Total Price $ 7,198.08 $ 14,396.16 2 - GM 6V-71 Engines Unit Price Total Price $ 5,730.47 $ 11,460.94 2 - Air Conditioner Compressors Unit Price Total Price $ 1,277.87 $ 2,555.74 Extended Price Extended Price Extended Price $1,389,638.42 Mr. Thomas moved that the bids be referred to a committee to be appointed by the President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mr. Lisk and adopted. The President appointed Messrs. Sam H. McGhee, III, Chairman, Robert A. Garland, John F. Sweeney, Roger Sweeney, William A. Kuthy and James E. Buchholtz as members of the committee. The President recessed the meeting until 6:30 p.m., Monday, July 28, 1975, in the Executive Conference Room of the Roanoke City Council Chambers, Municipal Building, Roanoke, Virginia. The meeting reconvened at 6:30 p.m., Monday, July 28, 1975, in the Executive Conference Room of the Roanoke City Council Chambers, Municipal Building, Roanoke, Virginia, with President Roy L. Webber presiding. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas and President Roy L. Webber .............................. 6. ABSENT: Director James O. Trout ...... 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. J. N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company and various representatives of the press and news media. The committee previously appointed to tabulate the bids submitted a written report recommending that the low bid of The Flxible Company for providing 22 - 35-foot diesel transit type coaches at a unit price of $58,548.00 each, for a total price of $1,288,056.00 with an extended price of $25.00 per coach per day after 20 days and a delivery date of 270 consecutive calendar days; providing 2 Allison VS2-6 transmissions, at a unit price of $5,602.02 for a total price of $11,204.04; providing 2 GM 6V-71 engines at a unit price of $6,643.82 for a total price of $13,287.64; and providing 2 air conditioner compressors, at a unit price of $1,697.00 and a total price of $3,394.00, be accepted, for a grand total of $1,315,941.68; further recommending that the front and side coach destination readings be increased from 25 standard readings to 36 total readings and 15 blank spaces to allow for additional route reading flexibility, at an additional unit cost of $76.95 per coach, or a total additional cost of $1,692.90, for a grand total of $1,317,634.58; and further recommending that all other bids be rejected. (For full text, see report as filed in the Office of the Secretary.) Mr. Lisk moved the adoption of the report of the committee as submitted. The motion was seconded by Dr. Taylor and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas and President Webber ....................... 6. NAYS: None ....................... 0. (Director Trout absent) Mr. Garland then offered the following Resolution providing for the acceptance of a bid for supplying twenty-two 35-foot diesel transit type coaches and certain spare parts therefor, and providing for the purchase thereof: "A RESOLUTION PROVIDING FOR THE ACCEPTANCE OF A BID FOR SUPPLYING TWENTY-TWO (22) 35-FOOT DIESEL TRANSIT TYPE COACHES AND CERTAIN SPARE PARTS THEREFOR, AND PROVIDING FOR THE PURCHASE THEREOF. WHEREAS, on July 22, 1975, after due and proper advertisement had been made therefor, three (3) bids were received at a meeting of the Board of Directors for the supply of twenty-two (22) 35-foo't diesel transit type coaches, 2 Allison VS2-6 transmissions, 2 GM 6V-71 engines and 2 air conditioner compressors, and thereafter referred to a committee for the pur- pose of studying and reporting a recommendation to the Board of Directors; and WHEREAS, by report dated July 28, 1975, to the Board of Directors of the Greater Roanoke Transit Company, the committee reported that it considered the bid received from the Flxible Corporation for furnishing twenty-two (22) 35-foot diesel transit type coaches, 2 Allison VS2-6 transmissions, 2 GM 6V-71 engines and 2 air conditioner compressors for a total price of $1,315,941.68, to be the lowest and best bid received for same, and, further, recommended that the front and side coach destination readings be increased from the 25 standard readings to 36 total readings and 15 blank spaces, to allow for additional route reading flexibility, at an additional cost of $1,692.90, for a total purchase price of $1,317,634.58; and the Board, considering all of the aforesaid, concurs in all of the recom- mendations of the committee. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company: 1) That the bid of the Flxible Corporation for furnishing and supplying twenty-two (22) 35-foot diesel transit type coaches, 2 Allison VS2-6 transmissions, 2 GM 6V-71 engines and 2 air conditioner compressors for a total price of $1,315,941.68, with the front and side coach destination readings increased from the 25 standard readings to 36 total readings and 15 blank spaces to allow for additional route reading flexibility for an additional cost of $1,692.90, making a total purchase price of $1,317,634.58 be and hereby is ACCEPTED; and 2) That the President of Greater Roanoke Transit Company be and is hereby authorized to execute the requisite purchase order for the afore- said diesel transit type coaches and spare parts, and that the proper officers of the Company be and hereby are authorized to make payment of $1,317,634.58 to the Flxible Corporation for the purchase of the aforesaid automotive equipment within twenty (20) days from and after delivery and acceptance of the same; and 3) That the other bids made to the Company for furnishing said automotive equipment be, and said other bids are hereby REJECTED; the Secretary to so notify said other bidders and to express to each the Company's appreciation of said bids. ADOPTED by vote of the Board of Directors the 14th day of July, 1975. APPROVED: S/Roy L. Webber Roy L. Webber, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas and President Webber ....................... 6. NAYS: None ....................... 0. (Director Trout absent) There being no further business, the President declared the meeting adjourned. ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, July 28, 1975. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber at 6:35 o'clock p.m., Monday, July 28, 1975, in the Executive Conference Room of the Roanoke City Council Chambers in the Municipal Building, Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William $. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber ...................... 7. ABSENT: None ............................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. J. N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company and various representatives of the press and news media. The President advised that the meeting was called for the purpose of considering a presentation of representatives of Downtown Roanoke, Incorporated, relative to free bus rides for customers on specific sale and promotional days. Mr. William R. Hill, Executive Vice President, Downtown Roanoke, Incorporated, appeared before the Board of Directors and presented a communication advising that Downtown Roanoke, Incorporated, has made substantial changes in its Fall and Winter promotion program during the past week to stimulate more business in the downtown area, that retailers have accepted the proposals enthusiastically and are particularly interested in one element which proposes free bus rides for their customers on specific sale and promotional days, that the first promotion which would include free bus rides would be "LettUce Days," Friday and Saturday, August 15 and 16, 1975, that the proposal is that merchants electing to participate in the free bus ride program be permitted to buy coupons for 15 cents, each 15-cent coupon being good for one ride home on a Valley Metro bus between the hours of 10 a.m., and 4 p.m., on August 15 and 16, that coupons would be printed for each day of the sale by Downtown Roanoke, Incorporated, and would be sold to participating businesses at the office of Dow-ntowul Roanoke, Incorporated, that they would be issued to customers the same way the Park and Shop stamps are issued, that the customer would present the coupon to the bus driver and on the Monday following the sale, or at a time satisfactory to Valley Metro, Downtown Roanoke, Incorporated, would pay Valley Metro 15 cents for each coupon collected by the bus drivers. (For full text, see commlunication as filed in the Office of the Secretary.) Mr. Thomas moved that the Board of Directors concur in the request of Downtow~ Roanoke, Incorporated, relative to "Lettuce Days" on August 15 and 16, 1975, and offered the following Resolution: "A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY TO PARTICIPATE IN "LETTUCE DAYS" WHEREAS, Downtown Roanoke Incorporated, in order to promote downtown Roanoke and stimulate business therein, has determined to designate August 15 and 16, 1975, as "Lettuce Days" when downtown Roanoke merchants will conduct sales in order to seek to attract more downtown business; and WHEREAS, Downtown Roanoke Incorporated has re- quested Greater Roanoke Transit Company to participate in said "Lettuce Days" promotion by agreeing to permit the merchants of the downtown area to offer customers free bus rides by the distribution of coupons to be later paid for by Downtown Roanoke Incorporated at the rate of $.15 per coupon collected by Valley Metro drivers. THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company: 1) That Greater Roanoke Transit Company does endorse the concept of "Lettuce Days", August 15 and 16, 1975, and, subject to concurrence by the Council of the City of Roanoke, does agree to participate therein by authorizing Valley Metro, between the hours of 10:00 A.M. and 4:00 P.M., on those days, to accept coupons from downtown riders on buses owned by Greater Roanoke Transit Company in lieu of the regular cash fare; and 2) That on August 18, 1975, or as soon there- after as same can be accomplished, all such coupons so collected in lieu of cash fares shall be redeemed from Downtown Roanoke Incorporated at the rate of $.15 per coupon collected in lieu of cash; and 3) That the President of Greater Roanoke Transit Company be, and he hereby is authorized and directed, prior to participation by Greater Roanoke Transit Company in said "Lettuce Days" promotion, to enter into a reimbursement agreement on behalf of said company with Downtown Roanoke Incorporated, upon form approved by General Counsel. APPROVED: S/Roy L. Webber Roy L. Webber, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Thomas moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber .......................... 7. NAYS: None .............................. 0. There being no further business, the President declared the meeting adjourned. ATTEST: ~~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, August 11, 1975. A meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 3:15 o'clock p.m., Monday, August 11, 1975, in the Council Chambers in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, David K. Lisk, Hampton W. Thomas, James O. Trout and President Roy L. Webber .......... 5. ABSENT: Directors William S. Hubard and Noel C. Taylor---2. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Oper- ations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Webber called for nominations for an Assistant Secretary for Greater Roanoke Transit Company. Mr. Garland placed in nomination the name of Mrs. Judith M. St. Clair. Mr. Trout moved that the nominations be closed. The motion was seconded by Mr. Lisk and adopted. There being no further nominations, Mrs. Judith M. St. Clair was elected as Assistant Secretary of the Greater Roanoke Transit Company by the following vote: FOR MRS. ST. CLAIR: Directors Garland, Lisk, Thomas, Trout and President Webber .............................. 5. (Directors Hubard and Taylor absent) MINUTES: Mr. Trout moved that the minutes of the meetings held on Monday, July 14, 1975, Tuesday, July 22, 1975, and Monday, July 28, 1975, be approved as written. The motion was seconded by Mr. Lisk and adopted. A communication from the Downtown Roanoke, Incorporated, Transportation Committee relative to a fringe parking - shuttle bus system, using available parking at the Roanoke Civic Center and buses running on existing schedules, advising that they wish to present a firm plan to downtown employees who are parking by the day'in core area parking lots, and making certain proposals in order to present such a plan, was before the Board of Directors of Greater Roanoke Transit Company. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the con~unication be received and filed. The motion was seconded by Mr. Lisk. Mr. Garland suggested that the communication should be referred to the Roanoke Civic Center and Stadium Advisory Commission for its consideration. Mr. Thomas moved to amend his motion to say that the communi- cation be referred to the Roanoke Civic Center and Stadium Advisory Commission for its consideration and report to the Board of Directors of Greater Roanoke Transit Company. The amended motion was seconded by Mr. Lisk and adopted. Later during the meeting, Mr. William R. Hill presented copies of a map of the Civic Center parking lot showing the area to be used by the people who utilize the shuttle bus system. The Resident Manager of Valley Metro presented a communication transmitting a Ridership Comparison for the past 19 months for Roanoke City Lines, advising that 7.5 per cent fewer passengers were carried in 1974 than in 1973, that during the first four months of 1975 there was a 17.5 per cent ridership decline as compared with the same period of time in 1974, that an accurate comparison of May and June of 1975 is impossible due to the 36-day transit union strike, and that there was a 1.9 per cent ridership decline in July of 1975 as compared with July of 1974; that it is his personal feeling that some of the ridership loss thus far this year has been caused by passenger anxieties concerning the future of mass transit in the valley, and that the two-year labor contract has assured the public a continuity of service as well as new public timetables, a new telephone system and information number, improving the appearance and condition of the buses and adherence to schedules, and that the new air-conditioned coaches on order and the contemplated Comprehensive Operational Analysis will definitely enable the Valley Metro to be more responsive to the citizen's needs. (For full text, see report as filed in the Office of the Secretary.) During a discussion on ways to increase ridership, Mr. Garland advised that he has received complaints concerning discourteous drivers and also people, including some drivers, who smoke on the buses when it is supposed to be prohibited; whereupon the Resident Manager advised that management would try to stress better public relations to the drivers, and would try to better enforce the smoking ban on the buses. Mr. Trout brought up the problem of people playing transistor radios on the buses and the Resident Manager advised that manage- ment would try to control that problem also. Mr. Thomas advised that after 6 or 7 p.m. at night there is hardly anyone riding the buses and in an effort to control the deficit the matter of curtailing or eliminating night and Sunday service should be considered; whereupon, the Resident Manager advised that he thinks there should be more time to study the effects of the recent strike and to see if ridership can be stabilized. Mr. Thomas moved that the management make a report and recommendation to the Board of Directors of Greater Roanoke Transit Company in two months in respect to curtailing or eliminating night and Sunday bus service. The Director of Marketing and Operations Planning presented a communication relative to an amendment to the UMTA Capital Grant, advising that Valley Metro urgently needs new fareboxes and bus stop signs, that with the savings on the purchase of the twenty- two new coaches there is an opportunity to purchase the fareboxes and bus stop signs with the existing grant without having to ask for additional funds by requesting an amendment thereto, that by transferring funds between line items the fareboxes and bus stop signs can be purchased without changing the total project cost or the funding arrangements, that the revised budget adds sixty-four fareboxes at $1,875.00 each and 1,000 bus stop signs at $50.00 each, deleting the purchase of twenty-six sets of injectors and reducing the amounts on other line items based on experience, and requesting approval to submit the request to amend the grant. (For full text, see communication as filed in the Office of the Secretary.) After a discussion as to the lack of bus stop signs in the downtown area and the cost of acquiring new signs, and the security problem presented with the use of the present type fareboxes which are over forty years old, Mr. Lisk offered the following Resolution: " A RESOLUTION AUTHORIZING THE FILING OF A REQUEST TO AMEND THE URBAN MASS TRANSPORTATION CAPITAL GRANT CONTRACT BETWEEN GREATER ROANOKE TRANSIT COMPANY AND THE UNITED STATES OF AMERICA WHEREAS, Greater Roanoke Transit Company was awarded an UMTA Capital Grant, Project No. VA-03-0004, in the amount of $1,632,480; WHEREAS, Greater Roanoke Transit Company has realized savings to the Capital Grant Project; set out and described in the aforesaid capital grant contract, substantially by reason of advantageous purchases made of certain of its capital assets; and WHEREAS, Greater Roanoke Transit Company desires to amend and extend the scope of the project so as to provide additional urgently needed capital improvements; and WHEREAS, such change in the project scope will not change the total project cost nor the amount of the UMTA grant made therefor. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company That Roy L. Webber, President, is authorized to execute and file a request on behalf of Greater Roanoke Transit Company with the U. S. Department of Transportation for an amendment to Capital Grant Contract, Project VA-03-0004, which amendment shall be, generally, as follows: a. Add the purchase of 64 registering, locked- vault fareboxes, b. Add the purchase of 1,000 bus stop signs, c. Reduce the cost of 22 buses by $30,251, d. Increase the cost of spare parts by $826, e. Delete the purchase of 26 sets of LSN injectors, f. Reduce administrative expenses by $1,419, g. Reduce contingencies by $119,656. That Roger Sweeney, said Company's Director of Marketing and Operations Planning, is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the request for amending the contract or project. ADOPTED by vote of the Board of Directors the llth day of August, 1975. APPROVED: S/Roy L. Webber S/Judith M. St. Clair Roy L. Webber, President Judith M. St. Clair, Assistant Secretary" Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Garland, Lisk, Thomas, Trout and President Webber ................................ 5. NAYS: None ...................... 0. (Directors Hubard and Taylor absent) There being no further business, the President declared the meeting adjourned. /KPI~OVED: ~resident ATTEST: Assistant Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, August 25, 1975. A special meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 7:35 p.m., Monday, August 25, 1975, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation, for the purpose of considering a project for which operating assistance is being sought from the Urban Mass Transportation Administration under the Urban Mass Transportation Act of 1964, as amended. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and President Roy L. Webber .................................... 7. ABSENT: None ......................................... 0. Others present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Byron E. Haner, Vice-President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice- President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. The President then requested that the Secretary read the notice of public hearing. (For full text, see notice of public hearing as filed in the Office of the Secretary.) The President asked if anyone had any questions or comments relative to the public hearing and no one present raising any questions or making any conmments, the President requested that the Resident Manager brief the members of the Board of Directors as to the project. The Resident Manager advised that the public hearing is being held pursuant to notice that was published in The World News on July 18 and July 31 and in The Roanoke Tribune on July 18 and July 31, that a notice of public hearing was also sent by registered mail to the Mayors of Salem and Vinton and the Roanoke County Board Chairman; that Section 5 of the Urban Mass Transportation Act of 1964, as amended, provides for the apportionment of $3.975 billion to urbanized areas over a six year period, Roanoke's fair share being approximately $4.066 million for the six year period; that in urbanized areas under 200,000, such as Roanoke, the Governor is the designated recipient and, in Virginia, the Governor delegated the administrative responsibilities to the State Department of High- ways and Transportation; that in accordance with UMTA guidelines, GRTC submitted its fiscal year 1975 Program of Projects to the Fifth Planning District Commission, the Metropolitan Planning Organization for the Roanoke area and the Virginia Department of Highways and Transportation on May 13, 1975, that the Program of Projects was submitted to UMTA on July 2, and the final application was submitted on August 13, 1975, after UMTA approved the Program of Projects; that the project as outlined in the application requests $155,875.00 in federal aid to assist in the financing of eligible operating expenses incurred for the period of November 26, 1974, through June 30, 1975; that in its plans to improve service, GRTC has and will continue to pay particular attention to the transportation needs of the elderly and handi- capped; and the project is essential if GRTC is to continue and improve service levels. (For full text, see statement as filed in the Office of the Secretary.) Mr. Thomas moved that the Board of Directors concur in the presentation as recorded at the meeting. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber ................................ 7. NAYS: None .................................... 0. There being no further business, meeting adjourned. APPROVED: the President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, September 8, 1975. A meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 2:55 p.m., Monday, September 8, 1975, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corpo- ration. PRESENT: David K. Lisk, ABSENT: Directors Robert A. Garland, Willia~ S. Hubard, Hampton W. Thomas and President Roy L. Webber .... 5. Directors Noel C. Taylor and James O. Trout ....... 2. Others present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice-President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Hubard moved that the minutes of the meeting held on Monday, August 11, 1975, be approved as printed. The motion was seconded Mr. Lisk and adopted. The Resident Manager presented a communication advising that during the month of August, 1975, Valley Metro carried 17,884 or 7.6 per cent more passengers than during the previous month, that the following accurately indicates a decline as compared with August, 1974: August August 1974 1975 Total Passengers Less School Contract Mr. John A. and 21.2 per cent passenger Increase Percent or Change (Decrease) 345,729 252,880 24,640 --- 321,089 252,880 Kelley, Acting Chairman, Roanoke Civic (92,849) (26.9) (24,640) (100.0) (68,209) (21.2) Center and Stadium Advisory Commission, appeared before the Board of Directors and presented a report reconu~ending that the Board of Directors grant permission to Downtown Roanoke, Incorporated, for free use of the northeast corner of the civic center grounds for a trial period not to exceed six months for downtown commuters utilizing the shuttle-bus service of Greater Roanoke Transit Company from the Civic Center to downtown Roanoke. (For full text, see report as filed in the Office of the Secretary.) Mr. Lisk moved that the Board of Directors concur in the recommendation of the Commission and that the matter be referred to Roanoke City Council for appropriate action. The motion was seconded by Mr. Hubard and adopted. The Director of Marketing and Operations Planning presented a communication advising that the Board, during its regular meeting on August 11, 1975, approved a Resolution authorizing a request to amend the Capital Grant in order to purchase new fare boxes and bus stop signs, that during the discussion of the proposed changes, questions concerning the local share of the grant were raised and transmitting a breakdown of the cost for the original grant and the proposed amended grant. (For full text, see communication and breakdown as filed in the Office of the Secretary.) Mr. Lisk called attention to the Dial-A-Ride system that is presently being used in other areas in the United States and inquired as to whether or not such a system would be feasible in this area; whereupon, the Resident Manager replied that this system is very costly and he will report to the Board of Directors on both the positive and negative sides of such a system. There being no further business, meeting adjourned. APPROVED: Vice President U the President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, October 13, 1975. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Mr. Roy L. Webber, at 4:15 p.m., Monday, October 13, 1975, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of tke Corporation. PRESENT: Directors Robert A. Garland, William $. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Tkomas, James O. Trout and President Roy L. Webber .................................... 7. ABSENT: None ............................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGkee, III, ASsistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. MINUTES: Mr. Trout moved tkat the minutes of August 25, 1975; and September 8, 1975, be approved as written. The motion was seconded by Mr. Lisk and unanimously adopted. An audit report prepared by Andrews, Burket & Company, Certified Public Accountants, relative to an examination of the balance sheet of Greater Roanoke Transit Company as of June 30, 1975, and the related statements of revenue, expenses and retained earnings, changes in contributed capital and changes in financial position for the period March 23, 1975, through June 30, 1975, was before the Board of Directors. (For full text, see audit report as filed in the Office of the Secretary.) Mr. Thomas moved that the audit report be received and filed. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager presented a communication transmitting the August, 1975, and September, 1975, "Fleet Performance Reports" and inquired as to whether or not the Board of Directors would like to receive these reports on a monthly or annual basis. Mr. Hubard moved that the "Fleet performance Reports" be sub- mitted to the Board of Directors on an annual basis and that a copy of the monthly report be filed with the Secretary. The motion was seconded by Mr. Thomas and unanimously adopted. The Resident Manager submitted a communication relative to the September, 1975, Ridership Report, advising that Valley Metro carried 254,345 total passengers during the month of September, 1975, represent- ing an increase of 1,465 passengers over August, 1975. (For full text, see communication as filed in the Office of the Secretary.) Mr. Lisk moved that the communication be received and filed. The motion was seconded by Dr. Taylor and unanimously adopted. The Resident Manager submitted a communication transmitting the Greater Roanoke Transit Company Financial and Operating Report for the month of August, 1975; and revised reports for June, 1975, and July, 1975, which were necessitated due to certain bookkeeping adjustments made by the auditors during a recent audit. ~or full text, see communication and reports as filed in the Office of the Secretary.) Mr. Lisk moved tkat tke coI~munication and reports be received and filed. The motion was seconded by Mr. Kubard and unanimously adopted. The ReSident Manager submitted tke Budget Projection Variance Report for the period July 1, 1975, through August 3i, 1975. (For full text, see report as filed in the Office of the Secretary.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager submitted a communication relative to night and Sunday riderskip, recor~mending an evening service curtailment as proposed in Exhibit F, elimination of holiday service, and elimination of Sunday service. (For full text, see communication as filed in the Office of the Secretary.) After a discussion as to tke reco~endations, Mr. Tkomas moved that the Board of Directors concur in the three recommendations of the Resident Manager for a ninety day trial period basis. The motion was seconded by Mr. Hubard. There was discussion as to alternatives for tkose persons who have no other source of transportation, the feasibility of using the mini buses, and questions as to whether or not the other valley governments will be a party to a regional transportation district. Mr. Garland offered a substitute motion that action on the rec- ommendations of the Resident Manager be deferred until the comprehen- sive study of the routes and schedules is completed. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber ................................... 7. NAYS: None ........................................ 0. Mr. Hubard moved that the Vice President of Operations be instructed to contact Roanoke County, the City of Salem and the Town of Vinton to ascertain if they plan to join with the City of Roanoke in a trans- portation district and report his findings to the Board at its next regular meeting on Monday, November 10, 1975. The motion was seconded by Mr. Lisk and unanimously adopted. Mr. Ramsey Peard, representing ATE Management and Service Company, Inc., appeared before the Board and presented a feasibility report with reference to the Dial-A-Ride Program, advising that the Dial-A-Ride or small bus is more expensive to operate than the conventional type bus, and if Valley Metro initiated the Dial-A-Ride Program in the late evening hours, the pressure to have this service at other times would become incredible. The Director of Marketing and Operations Planning presented a Resolution which would authorize Greater Roanoke Transit Company to enter into certain contract with the Fifth Planning District Commission to perform a certain update Transit Technical Study for fiscal year 1976, advising that he anticipates UMTA approval before the next Board meeting and he would like to begin the study as soon as possible once UMTA approval is received. Mr. Hubard moved that the Board concur in the request and offered the following Resolution: "A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY TO ENTER INTO A CERTAIN CONTRACT 'WITH THE FIFTH PLANNING DISTRICT COMMISSION. WHEREAS, the Fifth Planning District Co~mission is the agency designated by the Roanoke Valley Area Transportation Policy Board (AVirginia Metropolitan Planning Organization) to act as recipient of funds under Section 9 of the Urban Mass Transportation Act of 1964, as amended; and WHEREAS, the Fifth Planning District Commission desires to engage Greater Roanoke Transit Company to render certain technical and professional services in connection with the Fifth Planning District Unified Transportation Work Program, FY 1976 element 520.1.1 Update Transit Technical Studies. THEREFORE, BE IT RESOLVED by the Board of Direc- tors of the Greater Roanoke Transit Company as follows: 1.) That the President of Greater Roanoke Transit Company be, and he is hereby authorized to execute and enter into a contract on behalf of GRTC, approved as to form by General Coun- sel, on a shared cost basis to perform a certain Update Transit Technical Study for the Fifth Planning District Commission for fiscal year 1976 at a cost not to exceed $42,710.00 allocated as follows: (a) $38,148.00 to be paid by the Fifth Planning District Commission; $3,288.00 by the Fifth Planning District Commission providing staff services relating to the study to Greater Roanoke Transit Company; and $i,282.00 to be ~aid by Greater Roanoke Transit company in cash or in-kind services. BE IT FURTHER RESOLVED that the authority hereby con- ferred upon the President to enter into the aforesaid contract, shall be exercised only upon receipt of written proof of award of a grant under Section 9 of the Urban Mass Transportation Act of 1964, by the Depart~ent of Urban Mass Transportation made to the Fifth Plan- ning District Com~ission for the purpose of an Update Transit Technical Study." Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber .............................. 7. NAYS: None ................................... 0. The City Manager advised City Council on Monday, Septe/~ber 29, 1975, that UMTA informed GRTC that its application for federal operating assistance may not be granted, that UMTA indicated that GRTC's operating expenses may not have been eligible for UMTA participation because the GRTC operating deficit was fully funded by the city and to resolve the problem, UMTA requested a clarifi- cation of the intent of the city's funding of the operations of GRTC, the Director of Marketing and Operations Planning advised that he talked with officials of UMTA on Friday, October 10, 1975, concerning the additional information requested by them and he has been informed that operating expenses for the period of March 23, 1975, to June 30, 1975, is in fact eligible for federal funding by UMTA and once the 13(c)i Agreement is completely taken care of the grant will be approved. Mr. William R. Hill, Executive Vice President, Downtown Roanoke, Incorporated, appeared before the Board of Directors and requested permission to offer free bus rides during the Metro Days sale on October 31 and November 1 on the same basis as they were offered during the sale in August and also requested removal of the time limitation. (For full text, see com/~unication as filed in the Office of the Secretary.) The Resident Manager appeared before the Board and endorsed the request. Mr. Thomas moved that the request be approved by the Board of Directors with no time limitation and that the matter be referred to Roanoke City Council for appropriate action. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taylor, Thomas, Trout and President Webber ............................. 7. NAYS: None ................................. 0. There being no further business, the President declared the meeting adjourned, ATTEST: Secretary (President Roy L. Webber died on Saturday, October 18, 1975) APPROVED: Willi-a-m S. Hubard Ba~id K. Noel C. Taylor J~es ~. Trout GREATER ROANOKE TRANSIT COMPANY, Monday, October 27, 1975. A special meeting of tke Board of Directors of Greater Roanoke Transit Company was called to order by the Vice President, Mr. Robert A. Garland, at 9:08 p.m., in tke Council Ckamber in the Municipal Building, City of Roanoke, Virginia, pursuant to w~itten notification of tke Secretary of the Corporation for the purpose of electing a President to fill the unexpired term of President Roy L. Webber, deceased, ending July 14, 1976. PRESENT: Directors William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Tkomas, James 0. Trout and Vice president Robert A. Garland ................................... 6. ABSENT: None ........................... 0. (President Roy L. Webber died on Saturday,'~ctober 18, 19~75) Also present were Mr. Byron E. Haner, Vice President of Opera- tions, GRTC; Mr. James N. Kincanon, Legal Counsel, GRTC; Mr. A. N. Gibson, Treasurer, GRTC; Mrs. Mary F. Parker, Secretary, GRTC; Mr. John F. Sweeney, Resident Manager, Valley Metro; and various rep- resentatives of the press and news media. The Vice President declared the floor open for nominations for President to fill the unexpired ter~ of the late Honorable Roy L. Webber, Ending July 14, 1976. Mr. Trout placed in nomination the name of Dr. Noel C. Taylor. There being no further nominations, Mr. Lisk moved that the nominations be closed. The motion WaS seconded by Mr. Trout and adopted and Dr. Noel C. Taylor was elected as President of Greater Roanoke Transit Company to fill the unexpired te~ of the Honorable Roy L. Webber, deceased, ending July 14, 1976, by the following vote: FOR DR. TAYLOR: Directors Hubard, Lisk, ThOmas, Trout and Vice President Garland ............................. 5. (Director Taylor not votingl The Vice President then turned the meeting over to the President. The Resident Manager presented a co~unication requesting auth- orization from the Board of Directors to bec~me a party to the "National 13(c) Agreement" on behalf of the Southwestern Virginia Transit Management Company, Incorporated. (For full text, see communication as filed in the Office of the Secretary.) Mr. Lisk moved that the Board concur in the request of the Resident Manager,and offered the following Resolution: "A RESOLUTION CONCURRING IN THE EXECUTION BY SOUTHWEST VIRGINIA TRANSIT MANAGEMENT COMPANY, INC., OF THE NATIONAL 13(C) AGREEMENT WITH AMALGAMATED TRANSIT UNION AFL-CIO. WHEREAS, by report made to the Board of Directors of Greater Roanoke Transit Company under date of October 27, 1975, Mr. John F. Sweeney, General Manager of Valley Metro, advised the Board of the advantages and neces- sity of executing the National 13{c} Agreement with the A~a!ga~ated Transit Union, AFL-CIO, and the Board considering all of the same concurs in the aforesaid recommendation. THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that said Board doth concur in execution by Southwest Virginia Transit Management Company, Inc., of the National 13(c) Agreement with A~algamated Transit Union, AFL-CIO, providing protective benefits to employees of the urban mass transit system owned by Greater Roanoke Transit Company and assisted by Section 5. Urban Mass Transit Act Operating Grant funds applied for by Greater Roanoke Transit Company. ADOPTED by vote of the Board of Directors the 27th day of October, 1975." Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Thomas, Trout and President Taylor .............................. 6. NAYS: None ............................... 0. There being no further business, the President declared the meeting adjourned. ATTEST: Secretary APPROVED: GREATER ROANOKE TRANSIT COMPANY, Monday, November 10, 1975. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 3:55 p.m., Monday, November 10, 1975, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Hampton W. Thomas, James O. Trout and President Noel C. Taylor ................................. 6. ABSENT: None ............................. 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Plan- ning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Assistant City Attorney; and various representatives of the press and news media. Mr. Garland moved that the minutes of October 13, 1975; and October 27, 1975, be approved as written. The motion was seconded by Mr. Lisk and adopted. At its meeting on Monday, October 13, 1975, the Board of Directors instructed the Vice President of Operations to contact the other valley governing bodies to ascertain if they would be willing to join in the formation of a Transportation District, communi- cations from the Roanoke County Board of Supervisors, advising that they would be interested in meeting with the City of Roanoke to further discuss this subject; the Vinton Town Council advising that they would be willing to meet with Council and any other of the governing bodies to discuss the matter; and the Botetourt County Board of Supervisors advising that they have voted not to participate since only a very small portion of Botetourt County is served by the present bus routes, were before the Board of Directors. (For full text, see communications as filed in the Office of the Secretary.) Mr. Garland moved that the President be requested to invite the Roanoke County Board of Supervisors, the Vinton Town Council, the Council of the City of Salem and the Botetourt County Board of Supervisors to meet with the Board of Directors of Greater Roanoke Transit Company to discuss the formation of a Transportation District in the Valley. The motion was seconded by Mr. Trout and adopted. The President advised that the meeting will be held on Monday, November 24, 1975, at 4:30 p.m., in the Civil Defense Conference Room of the Municipal Building. The Resident Manager presented a communication in connection with the ridership report for the month of October, 1975, advising that ridership increased by 23,678 total passengers over the pre- vious month, that a total of 278,023 passengers were carried rep- resenting a 9.3% increase compared with September, 1975, and compared with October, lg74,~tkere was a ridersk~ decline of 14.~2 per cent. ~or full text, see communication as filed in tke Office of tke Secretary.} Tke Director of Marketing and Operations Planning requested tkat the next public hearing for the Operating Assistance App- lication be held on Monday, January 12, 1976. Mr. Tk0mas moved that the Board of Directors concur in the request and that a public hearing be held on Monday, January 12, 1976, immediately following tke Roanoke City Council meeting relative to the Operating Assistance Application. The motion was seconded by Mr. Hubard and adopted. Tke Director of Marketing and Operations Planning presented a status report as to certain UMTA grant Pr0gra~s presently under- way. Mr. Garland inquired as to whether or not tkere is a time sckedulefor takeover of the pendleton Bus Lines and the%T right Bus Linesand the Resident Manager advised that ke does not have a time schedule for the takeover of tkese two bus companies. Mr. Garland made reference to the Edge~ill area, .advising that tkese people cannot understand why the city does not serve this area and stated that representatives of tke city should appear be- fore the State Corporation Commission in an effort tQ get the area reinstated for service.i The Resident Manager stated that wken annexation takes place tkis area will be in tke City of Roanoke and every effort ~ill be madeto provide service.i There being no further business, the Preaident declared tke meeting adjourned. ATTEST: Secretary APPROVED: , President GREATER ROANOKE TRANSIT COMPANY, Monday, December 8, 1975. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:15 p.m., Monday, December 8, 1975, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Hampton W. Thomas, James O. Trout and President Noel C. Taylor ................................................ 6. ABSENT: None .................................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Thomas moved that the minutes of the meeting of Monday, November 10, 1975, be approved as written. The motion was seconded by Mr. Lisk and adopted. The President called to the attention of the Board of Directors that there is a vacancy on the Board due to the death of Mayor Roy L. Webber and called for nominations to fill the vacancy. ~ Mr. Taubman. Garland placed in nomination the name of Mr. Nicholas F. Mr. Lisk moved that the nominations be closed. The motion was seconded by Mr. Garland and adopted and Mr. Nicholas F. Taubman was elected as a member of the Board of Directors of Greater Roanoke Transit Company to fill the unexpired term of Roy L. Webber, deceased, ending July 1, 1976, by the following vote: FOR MR. TAUBMAN: Directors Garland, Hubard, Lisk, Thomas, Trout and President Taylor ..................................... 6. The Resident Manager submitted a communication requesting that the Board change its regular meeting dates from the second Monday of each month to the third Monday of each month beginning in the month of February, 1976. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the Board of Directors concur in the request of the Resident Manager and that monthly meetings of the Board be held on the third Monday in each month beginning with the month of February, 1976. The motion was seconded by Mr. Trout and unanimously adopted. The Resident Manager advised of three necessary actions to be taken by the Board of Directors for the fiscal year 1976 Operating Assistance Application, viz: (1) Authorization for the President to sign Assurance of Compliance with Title VI of the civil Rights Act. (2) A Resolution authorizing the filing of an application with the Department of Transportation for a grant under the Urban Mass Transportation Act of 1964, as amended. (3) A Resolution committing the local share of funds necessary to secure a federal operating grant application. Mr. Thomas moved that the President be authorized to sign the Assurance of Compliance with Title VI of the Civil Rights Act. The motion was seconded by Mr. Lisk and unanimously adopted. Mr. Garland offered the following Resolution authorizing the filing of an application with the Department of Transportation for a grant under the Urban Mass Transportation Act of 1964, as amended: "RESOLUTION A RESOLUTION AUTHORIZING THE FILING OF AN APPLI- CATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is author- ized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964, and the U. S. Department of Transportation requirements there- under: WHEREAS, it is the goal of the applicant that mi- nority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, sup- plies, equipment contracts, or consultant and other services: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY 1. That the President is authorized to execute and file an application on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation for aid in the financing of an operat- ing assistance project generally described as: Operating Expenses (7/1/75 - 6/30/76) Less: Ineligible Operating Expenses $1,969,744 51,948 GROSS PROJECT COST Less: Farebox Revenues $1,917,796 677,181 NET PROJECT COST $1,240,615 TOTAL FEDERAL FUNDS $ 620,307 TOTAL LOCAL SHARE $ 620,308 2. That the President is authorized to execute and file with such application an assurance or any other doc- ument required by the U. S. Department of Transportation effectuating the purpose of Title VI of the civil Rights Act of 1964. 3. That Roger Sweeney, Director of Marketing, is authorized to furnish such additional information as the U. S. Department of Transportation may require in con- nection with the application or the project. 4. That Noel C. Taylor, President, is authorized to set forth and execute affirmative minority business policies in connection with the project's procurement needs. ADOPTED by vote of the Board of Directors the 8th day of December, 1975. Approved: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, ~ubard, Lisk, Taubman, Thomas, Trout and President Taylor .............................. 7. NAYS: None ................................... 0. Mr. Lisk offered the following Resolution committing the local share of funds necessary to secure a federal operating grant applica- tion: "RESOLUTION A RESOLUTION COMMITTING THE LOCAL SHARE OF FUNDS NECESSARY TO SECURE A FEDERAL OPERATING GRANT APPLICATION WHEREAS, the Greater Roanoke Transit Company (GRTC), a public service corporation, has lawfully been organized under the laws of the Commonwealth of Virginia; and WHEREAS, Greater Roanoke Transit Company, being a public agency of the City of Roanoke, a municipal corporation of the State of Virginia, is authorized by section III B. of its Articles of Incorporation to apply for and accept grants of money to assist in the implementation of a transit system in the Roanoke Urbanized Area; and WHEREAS, Greater Roanoke Transit Company has applied to the Urban Mass Transportation Administra- tion of the United States Department of Transporta- tion for financial assistance under the Urban Mass Transit Act of 1964, as amended, in connection with the Section 5 operating assistance, and WHEREAS, said application requires assurance of the governing body of Greater Roanoke Transit Company relative to the funding of operating ex- penses and commitment of the local share for operating assistance projects; and WHEREAS, the 1975 - 1976 Budget of the City of Roanoke adopted by the Council of the City of Roanoke appropriated from the General Revenues of said City of Roanoke total sums sufficient for the operation of the Greater Roanoke Transit Company in fiscal year 1975 - 1976. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY 1. That the Board of Directors of the Greater Roanoke Transit Company hereby gives assurance that it is the intent of this body to conm~it its local share of the funds necessary to resolve any operat- ing expenses incurred through the operation of transit service in the Roanoke area for a minimu~ of five (5) years from the inception of the project. Said local share of operating expenses is to be derived from general revenues of the City of Roanoke. 2. That the Board of Directors of the Greater Roanoke Transit Company hereby gives assurance that it is the intent of this body to continue the opera- tion of transit service for a minimum of five (5) years. ADOPTED by vote of the Board of Directors the 8th day of December, 1975. Approved: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taubman, Thomas, Trout and President Taylor ............................. 7. NAYS: None .................................. 0. The Vice President of Operations submitted a written report advising that on Monday, December 1, 1975, City Council adopted a Resolution which was suk~nitted to the County of Roanoke, the County of Botetourt, the City of Salem and the Town of Vinton expressing the intention of the City of Roanoke to offer to each of those bodies the right to participate as a full member in the Greater Roanoke Transit Company, that as a part of that Resolution, it was stated that in the event not all of the said political subdivisions out- side of the City of Roanoke have advised the city on or before January 1, 1976, of their agreement to this proposal, those not so agreeing are hereby requested to pay a proportionate share of the operating deficit of said urban transit system based upon a road mile formula for such services as is provided within that political subdivision, recommending, although the Resolution does not so state, that if one or all of those bodies declines to participate in sharing the operating deficit, the City Manager and the Resident Manager be authorized by the Board of Directors to solicit relief from the State Corporation Commission for providing transit services to those areas which do not wish to fund their pro rata share. Mr. Hubard moved that the Board of Directors of Greater Roanoke Transit Company resolve that it is not their intention to subsidize bus facilities outside the boundaries of the City of Roanoke or any jurisdiction that is a party to this corporation and it is the intent of the Board of Directors to appropriately adjust bus schedules in the future to accommodate that intent commencing January 1, 1976. The motion was seconded by Mr. Lisk. After a discussion as to various aspects of the matter and since the Board of Directors will meet informally with the governing bodies of Botetourt County, Roanoke County, the City of Salem and the Town of Vinton on Monday, Decen%ber 22, 1975, to continue discussions relative to the transit system, Mr. Hubard moved that the matter be deferred until the next special or regular meeting of the Board of Directors. The motion was seconded by Mr. Lisk and unanimously adopted. There being no meeting adjourned. ATTEST: ~g~3~._ Secretary further business, the President declared the APPROVED: President GREATER ROANOKE TRANSIT COMPANY, Monday, January 12',i 1976. A meeting of the Board of Directors of Greate~ Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:O0. p.m., Monday, January 12,. 1976, in the Council Chan~ber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, WilliamS. Eubard tarrived late) David K. Lisk, Nicholas F. Taubman, Hampton W. Thomas, James O. Trout and Mayor Noel C. Taylor .................... 7. ABSENT: None ................................ Also present ~ere Mr. John F. SWeeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning,. Valley Metro; Mr. Byron E. Eerier, Vice President of Operations, Greater Roanoke Transit company; Mr. SamE. McGhee, III, Assistant Uice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Garland moved that the minutes of the meeting of Monday, December 8, 1975, be approved as written. The motion was seconded by Mr. Lisk and adopted. The President advised that pursuant to written notification pub- lisked in the Roanoke Times - World News on December 8, 9 and 29, 1975, the Creater Roanoke Trans&t company ~ill hold a public hearing on Monday, January 12, 1976, for the purpose of considering a project for which federal operating assistance is being sought from the Urban Mass Transportation Administration under the Urban Mass Transportation Act ~of 1964, as amended, that the purpose of the project lis La) to aid in insuring continuation of transit services in the Roanoke Urbanized Area and C~I to improve the aervice offered, the local share estimated to be $620,308.00 and said local share being provided by Greater Roanoke iTrans~t COmpany, the matter ~as before the Board. The President requested that the Secretary read the notice of pubIic hearing in its entirety and after that was done asked if any- one present had any questions or wished to make any comments concern- lng the Pub.iic hearing. No one pres.ent making any co~ment~ or raising any questions, Mr. Lisk moved that the Pubiic hearing be closed. The motion was seconded by Mr. Garland and adopted, Mr. Hubard had not arrived at the meeting. At itkis point,i Mr. Hubard entered the meeting. The ReSident Manager presented a Resolution authorizing the acceptance of an offer te amend the Urban Mass Transportation capital Grant Contract between the ~eater Roanoke Transit ComPany and the United States 'of A~erica; whereupon, Mr. Lisk offered the following Resolution: "A RESOLUTION AUTHORIZING ~HE ACCEPTANCE OF AN OFFER TO AMEND THE URBAN M~SS TRANSPORTATION CAPITAL GRANT CONTRACT BETg~EN GREATER ROANOKE TRANSIT CON- pANY AND TH~ UNITED STATES OF AMERICA. WHEREAS, Greater Roanoke Transit ~Company was awarded an UMTA Capital Grant, Project NO. VA-Q3~QQQ4,~ in the a~ount of $1,~32,480; and WHEREAS, Greater Roanoke Transit Company has realized savings to the Capital Grant ProJect;~ set out and described in tke aforeslaid capital grant ~ contract, substantially by ~e~son of advantageous purchases made of certain of its capital asse[s; and kqtEREAS, Greater Roanoke Transit Company de' sires to amend and eXtend the scope of the projec~ so as to provide additionalurgently needed capital improvements; and %E4_EREAS, the united Statesihas offered to amend the UMTA. 9rant heretofore made ifor tke projeCt pur- suant to Project NO. VA-03~0OQ4, Amendment No. 1,~ . dated Decembe~ 16, 1975. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company, That Noel C. Taylor, President, is auth- orized to accept in writing on behalf of Greater Roanoke Transit Company the U. S. Department of Transportation Amendment NO. 1,L to Capital Grant Contract, Project VA-03~0004, which amendment shall be, generally, as follows: a. Add the purchase of 64 registering, locked-vault fareboxes b. Add the purchase of 1,GOQ bus 'stop signs c. Reduce the cost of 22 bases by $30,.251 d. Increase the cost of spare parts by $826 e. Delete the purchase of 26 sets of LSN injectors f. Reduce administrativeexpenses by $1,419 9- Reduce contingencies by $i1~,656 That Roger Sweeney, said Company's Director of Marketing and Operations Plannin9, is autk0rized to furnish such additional infor- mation as the U. S. Department of Transpor- tation may require in connection with the request for amending the contract or project. ADOPTED hZ vote Of the Board of Directors the 12th day of January, 1976. APPROVED: S/N~el C. Taylor S/~ry F. Parker Noel C. Taylor, President Mary F. Parker, SEcretary" Mr. Lisk moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taubman, ThOmas, .Trout and President Taylor ............................ 7. NAYS: None---~ .............................. 0. The Resident Manager advised of plans, heginnmng Monday, January 19, 1976, to provide bus service to the Edgekill section of the City of Roanoke, stating that per~isslon has been received from owners of TOwnside Plaza to operate through the Plaza and come out at the traffic light, and this will add approximately eight tenths of a mile to each trip. Mr. Garland moved that the Board of Directors concur in the reco~L,aendation that tke Edgekill service be resumed. The motion was seconded by Mr. Hubard and unanimously adopted. The Resident Manager advised of time element problems involved in receiving approval from the Urban Mass Transportation Administ=ation relative to the Urban Mass 'Transportation Administration Technical Study Application, tb~t initially it was planned to begin thia technical study in November, 1975; hoover, approval has not been received from UMTA and introduced Mr. Edward Madison, representing ATE Management and Service Company, Incorporated, and previously employed by the Urban Mass Transportation Administration in Washington, D. C., to explain the status of the application and the procedure which is proposed to be used in tr~ing to get the application approved. Mr. Madison advised th~%t ke is of the opinion that we are going to have to exert as much pressure as we can to resolve this situation, that we are heading towards ~an abnormal situation in ter~s of the a~ount of ti~e we have waited for this grant t~at he is in Roanoke to work with the Director of Marketing and Operations Planning as to steps for a more aggressive approach in getting the grant approved and will accompany the Director of Marketing and Operations Planning to Washington, D. C., on TueSday, January 13 in an effort to walk the grant through the proper UMTA channels. There was discussion as to the time involved in receiving grant approval after the Washington, D. C., trip is made and as to the possibility of requesting assistance from Congressman M. Caldwell Butler in this endeavor; however, no official action was taken relative thereto. The Legal Counsel for Greater Roanoke Transit Company presented copy of an order and for~ of notice issued on application of E. M. Pendleton, t/a Pendleton Bus Line to the State Corporation Commission for a certificate of public convenience and necessity as a cu~L~on carrier of passengers by motor ve~icle over certain streets of the city and highways in Roanoke County from the Cfty of Roanoke to a turn point on Route 897, near Sta~ke~, and return to the city, advising that the hearing on the application is set before the State Corporation Commission at ll:QQ a.m., on February 17,, 1976, in Richmond, Virginia. ~For full text, see report, order and form of notice as filed in the Office of the Secretary.~ The Resident Manager stated that the only way the application could hurt the Greater Roanoke Transit Company~ould be if Pendleton Bus Lines were allowed to pick up and discharge passengers through the corporate limits of the City of Roanoke over a route we now have. Mr. Lisk moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. The Resident Manager requested that the Board of Directors meet in Executive Session to discuss a personnel matter. Mr. Thomas questioned whether or not Executive Sessions of a corporate entity are in order in regard to personnel matters and stated that ke would just as soon discuss the matter in public. Mr. Hubard stated that the City Council routinely discusses personnel matters in Executive Session and called upon the Legal Counsel of the Corporation for a ruling; whereupon, the Legal COunSel advised that Section 5, Article 4 of the By Laws of Greater Roanoke Transit Company provides that all meetings of the Board of Directors as well as records shall confor~ to tha provisions 'of tke Virginia Freedom of Information Act and that the same rules applicable to the City Co.uncil were intended to be applicable to the Board of Directors of Greater Roanoke Transit Company. Mr. Hubard questioned tko. general nature of the request; where- upon, the Resident Manager advised that it was on the matter of salaries as per discussions held with the ~resident. Mr. Hubard then moved that the Board of Directors meet in Executive Session to discuss a personnei matter. The motion was seconded by Mr. Lisk and adopted, Mr. ThOmas voting no. The President requested a ruling from tke Legal Counsel as to wb/ether or not the vote must be unanimous; whereupon, the Legal Counsel advised in the negative. After the Executive Session, Mr. Hubard stated tb~t the matter discussed was the possible adjustment of compensation of non-Union members of the bus company, and moved that consideration of salary adjustments for these personnel 5e deferred 5y the Board of Directors until such time as the City of Roanoke considers salary adjustments for its employees wbiich should be in May or June of this year. The motion was seconded by Mr. Thomas and unanimously adopted. There being no further business, the President declared the meeting adjourned. APPROVED: President Secretary GREATER ROANOKE TRANSIT COMPANY Tuesday, February 17, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Com- pany was called to order by the President, Dr. Noel C. Taylor, at 3:25 p.m., Tuesday, February 17, 1976, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. late), David K. Lisk, Nicholas F. Taubman, Hampton W. O. Hubard (arrived Thomas, James Trout and President Noel C. Taylor ............................. 7. ABSENT: None ................................................ 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Trout moved that the minutes of the meeting of Monday, January 12, 1976, be approved as written. The motion was seconded by Mr. Lisk and adopted. (Mr. Hubard had not arrived) The Resident Manager submitted the Financial and Operating Report for the month of January, 1976. (For full text, see report as filed in the Office of the Secretary.) At this point, Mr. Hubard entered the meeting. Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager submitted the Budget Projection Variance Report for the period from July 1, 1975, through January 31, 1976, representing the first seven months of the current fiscal year. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Lisk and unanimously adopted. The Resident Manager submitted a communication requesting that the President call a special meeting of the Board for Tuesday, March 23, 1976, at 2 p.m., for the purpose of opening bids received for new fare boxes. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the Executive Committee of Greater Roanoke Transit Company be instructed to open said bids on Tuesday, March 23, 1976, in the Roanoke City Council Chamber. The motion was seconded by Mr. Hubard and unanimously adopted. The Resident Manager submitted a communication requesting that the President call a meeting of the Executive Committee for the purpose of opening bids for insurance coverage for GRTC on Thursday, March 4, 1976, at 1:30 p.m., and that a special meeting of the Board of Directors be held i~mediately following City Council meeting on Monday, March 8, 1976, for the purpose of awarding the insurance contract or such other action deemed necessary. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the Executive Committee of Greater Roanoke Transit Company meet on Thursday, March 4, 1976, at 1:30 p.m., in the Executive Session Room for the purpose of opening said bids. The motion was seconded by Mr. Lisk and unanimously adopted. Mr. Thomas further moved that the Board of Directors hold a special meeting on Monday, March 8, 1976, irm~ediately ~ollowing the Roanoke City Council meeting on that date for the purpose of taking the necessary action. The motion was seconded by Mr. Lisk and unanimously adopted. The Director of Marketing and Operations Planning submitted a communication advising that Valley Metro is currently offering half-fares for senior citizens and the handicapped between the hours of 9 a.m., and 3 p.m., on weekdays and all day Saturday and Sunday, that UMTA has de- fined non-peak hours to include all service after 7 p.m., and therefore, in order to receive federal operating assistance the half-fare program must be extended to eligible riders after 7 p.m., on weekdays. (For full text, see communication as filed in the Office of the Secretary.) A communication from Mr. William F. Clark, Clerk, Roanoke County Board of Supervisors, offering to consider participating in the operating deficit of the Greater Roanoke Transit Company if existing routes in Roanoke County will be immediately reduced to the approximate hours of 7:00 a.m. to 9:00 a.m., and 4:00 p.m. to 6:00 p.m., so as to correspond with morning and afternoon rush hours. (For full text, see communication as filed in the Office of the Secretary.) Mr. Taubman made reference to the Board meeting of August 11, 1975, in which Mr. Thomas advised that after 6 p.m., or 7 p.m., there is very little ridership of buses and also made reference to a communication from the Resident Manager under date of October 7, 1975, making three recommendations in connection with the curtailment of service, that he would like to offer all three of these recommendations as a motion with an exception relative to bus service during church hours on Sunday; viz: (a) evening service curtailment with the last bus terminating downtown at 10:25 p.m., (b) elimination of holiday service, (c) elimination of Sunday service except during church kours, and that the recommendations be implemented as soon as feasible at the direction of the Resident Manager of Valley Metro. Mr. Lisk urged that the Board not act on the motion until it has had a chance to examine the ramifications of such action on the transit development program update presently underway, that ke would rather the Board wait until the study is completed and then study the appro- priate actions as suggested by Mr. Taubman, and if the Board takes this action now it will destroy the whole purpose of the study. Mr. Hubard posed two questions to the Director of Marketing and Operations Planning, viz: (1) if the Board requests that these adjustments be made at this time, how will it affect completion of the study and (2) if the Board adopts the motion, what would be the suggested date for curtailment. The Director of Marketing and Operations Planning replied that if the type of service adjustment proposed by Mr. Taubman is made they would have to revise the scope of services on the study as it pertains to the contract with the Fifth Planning District Commission and it would take a minimum of thirty days to implement any adjustment in services. The Resident Manager stated that one point should be made clear which is that the October 7 recommendations did not have the benefit of the study, that they had a ninety day period and directive to the effect of trying to cut some service to reduce the deficit to the best of their knowledge and at that time they felt these were the most non-productive areas wherein a cut could be made to reduce that deficit and further stated that if the Board were to ask him today, where are the most sensible reductions to make the cuts, he would have to go back to his October, 1975, recommendations. Mr. Hubard moved that the Board table the motion made by Mr. Taubman until later in the meeting. The motion was seconded by Mr. Garland and unanimously adopted. With reference to the one-half fares for senior citizens and the handicapped after 7 p.m., on weekdays, Mr. Garland moved that the Board concur in the recommendation of the Director of Marketing and Operations Planning. The motion was seconded by Mr. Hubard and unani- mously adopted. The Director of Marketing and Operations Planning presented a status report on the Comprehensive Operational Analysis. (For full text, see report as filed in the Office of the Secretary.) Mr. Garland moved that the status report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. Mr. Taubman again moved that the three recommendations contained in the October 7, 1975, report of the Resident Manager be adopted the Board, viz: (a) evening service curtailment with the last bus termi- nating downtown at 10:25 p.m., (b) elimination of holiday service, (c) elimination of Sunday service except during church hours and that the recommendations be implemented as of 12:01 a.m., Sunday, April 4, 1976. The motion was seconded by Mr. Thomas. Mr. ~ak offered ~ substitute motion that the matter be deferred until the meeting of the Board of Directors on Monday, April 19, 1976. The motion failed for lack of a second. The original motion of Mr. Taubman, seconded by Mr. Thomas, was then adopted by the following vote: AYES: Directors Garland, Hubard, Taubman, Thomas, Trout and President Taylor ............................................ 6. NAYS: Director Lisk ................................... 1. Mr. Trout then offered the following Resolution authorizing the Vice President of Operations of Greater Roanoke Transit Company to surrender certain certificates of Public Convenience and Necessity to the State Corporation Commission so that the Company may cease its operation to points outside the corporate limits of the City of Roanoke: "A RESOLUTION AUTHORIZING THE VICE-PRESIDENT OF OPERATIONS OF THE GREATER ROANOKE TRANSIT COMPANY TO SURRENDER CERTAIN CERTIFICATES OF PUBLIC CONVENIENCE AND NECESSITY TO THE STATE CORPORATION COMMISSION SO THAT THE COMPANY MAY CEASE ITS OPERATION TO POINTS OUTSIDE THE CORPORATE LIMITS OF THE CITY OF ROANOKE. WHEREAS, this Board of Directors has received communica- tions from the governing bodies of those political subdivisions outside the City of Roanoke presently served by the Greater Roanoke Transit Company, which communications relate to participation by said political subdivisions in the Greater Roanoke Transit Company; and WHEREAS, this Board of Directors desires to redefine the limits of the area wherein the Greater Roanoke Transit Company offers mass transit service. THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Vice-President of Operations be and he is hereby authorized to surrender to the State Corporation Commission those Certificates of Public Convenience and Necessity authorizing service by the Greater Roanoke Transit Company to points outside the corporate boundaries of the City of Roanoke so that the Company may cease its service to those points upon date of April 4, 1976. BE IT FURTHER RESOLVED that attested copies of this resolution be transmitted by the Secretary 6f'the Greater Roanoke Transit Company to Mr. Jerry L. Gwaltney, Clerk of the Council of the City of Salem, Mr. William F. Clark, of the Roanoke County Board of Supervisors, Mr. James A. Beavers, Clerk of the Botetourt County Board of Supervisors, and to Mayor G. W. Nicks, Mayor of the Town of Vinton. ADOPTED by vote of the Board of Directors the 17th day of February, 1976. APPROVED: S/ Noel C. Taylor S/ Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Directors Garland, ~ubard, Taubman, Thomas, Trout and President Taylor ................................. 6. NAYS: Director Lisk .................................. 1. Mr. Trout moved that an effective date of April 4, 1976, be inserted in the Resolution. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Directors Garland, Hubard, Taubman, Thomas, Trout and President Taylor .......................................... 6. NAYS: Director Lisk ................................. 1. Upon question by the Resident Manager as to the method of handling transfers of private bus companies, Mr. Thomas moved that the Board not honor transfers of private bus companies as of 12:01 a.m., Sunday, April 4, 1976. The motion was seconded by Mr. Taubman and adopted. There being no further business, meeting adjourned. APPROVED: President ff the President declared the ATTES~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, March 8, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 7:15 p.m., Monday, March 8, 1976, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to direction of the Board at its meeting on Tuesday, February 17, 1976, for the purpose of reviewing an analysis of the insurance bids for coverage of Greater Roanoke Transit Company, t/a Valley Metro~ for the period effective March 23, 1976, said bids having been received by the Executive Committee on Thursday, March 4, 1976. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Hampton W. Thomas, and President Noel C. Taylor ........ 6. ABSENT: Director James O. Trout ........................... 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. E. W. Parkinson, Vice-President, ATE Management & Service Company, Incorporated; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr. James N. Roanoke Transit Company; Mr. James E. sel, Greater Roanoke Transit Company; Kincanon, Legal Counsel, Greater Buchholtz, Assistant Legal Coun- Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. The Resident Manager presented a report transmitting copy of a communication from Mr. E. W. Parkinson, Vice-President, ATE Management and Service Company, Incorporated, recommending that liability, workmen's compensation, physical damage, (rolling stock, autos, and service units) $1,000.00 deductible collision, and blanket-contents, property, including sprinkler leakage coverage, be awarded to Davis and Stephen- son, as providing required coverage at the least cost, with a proposed carrier, and according to the latest (Best's Insurance Reports) enjoys a Policyholders Rating: AAAAA and a Financial Rating: A+ (Excellent). (For full text, see reports as filed in the Office of the Secretary.) Mr. Lisk moved that the Board of Directors concur in the recommendation of the management company. The motion was seconded by Mr. Garland and adopted, Mr. Trout absent. Mr. Lisk further moved that the Legal Counsel be authorized to prepare the proper measure concurring in the recommendation of the management company and that the measure be approved by the Board as written. The motion was seconded by Mr. Taubman and adopted, Mr. Trout absent. "A RESOLUTION ACCEPTING PROPOSAL FOR FURNISHING INSURANCE COVERAGE ON OPERATIONS OF GREATER ROANOKE TRANSIT COMPANY WHEREAS, advertisement for bids for insurance on the operations of Greater Roanoke Transit Company has been duly published and four (4) bids have been received in response thereto, which bids have been studied by the Executive Committee of the Board of Directors, which committee recommends acceptance of the bid of Davis and Stephenson, Incorporated; and WHEREAS, the premiums bid on the various types of insurance coverage are reasonable. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company, that the bid of Davis and Stephenson, Incorporated, for insurance to be carried by the United States Fidelity and Guaranty Company for the following coverages and premiums: Coverage Premium Comprehensive Auto (Eus)/General Liability $5,000,000 Conlbined Single Limit $79,035.00 Uninsured Motorist Garage Legal Liability (Medical Payment - Passenger autos - Included) 342.00 3,384.00 Contractual Liability Personal Injury 75.00 1,750.00 Workmen's Compensation 16,624.00 Blanket - Contents (Property) Sprinkler Leakage 595.00 84.00 Physical Damage - Fleet Auto-Service Units, Fire, Theft, Combined additional coverage, $500.00 deductible vandalism, malicious mischief, Deductible on buses only 2,160.00 Collision Coverage $1,000 deductible 3,278.00; be and is hereby ACCEPTED, and the President is authorized to arrange for and acquire said coverages, to take effect at 12:01 a.m., March 23, 1976. ADOPTED: March 8, 1976. APPROVED: ATTEST: S/ Noel C. Taylor Noel C. Taylor, President S/ Mary F. Parker Mary F. Parker, Secretary" There being no further business, meeting adjourned. APPROVED: the President declared the ATTEST: ~Ou~3~_ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, March 15, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:40 p.m., Monday, March 15, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Nicholas F. Taubman, James O. Trout and President Noel C. Taylor .................................................... 6. ABSENT: Director Hampton W. Thomas .................. 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Assistant Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Trout moved that the minutes of the meeting held on Tuesday, February 17, 1976, and the meeting held on Monday, March 8, 1976, be approved as written. The motion was seconded by Mr. Lisk and adopted. The Resident Manager presented the February 1976, Financial and Operating Report. (For full text, see report as filed in the office of the Secretary.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Lisk and adopted. The Vice President of Operations submitted a written report advising that representatives of the Town of Vinton have met with the Resident Manager in an effort to establish a working agreement whereby the Greater Roanoke Transit Company would continue to service a single route within the Town of Vinton on a cost basis, that it appears the Town will approve on Tuesday, March 16, an agreement whereby they would propose to reimburse GRTC on a monthly basis for providing bus service on a greatly reduced schedule within the Town and recommending that the Board of Directors authorize the management firm and the Vice President of Operations to contract with the Town of Vinton to provide this bus service on a contractual basis, which contract could be terminated at the desire of either party, the specific terms of such an agreement to be worked out by the Town of Vinton, the management firm, the Legal Counsel and the Vice President of Operations. (For full text, see report as filed in the Office of the Secretary.) After a discussion of the matter at which time it was pointed out that the Town of Vinton is desirous of charging a 40¢ fare and will pay the City of Roanoke $1.06 per mile, the Resident Manager stated that he does not agree with the proposed fare increase and that the $1.06 per mile does not include capital costs. Upon question by a member of the Board as to whether or not this proposal would be economically feasible fOr the Company, as to whether or not there will be additional drivers needed and justifica- tion therefor on a reduced sckedule, the Resident Manager stated that if the Corporation is given the operating costs per mile, it would seem we have nothing to lose as far as the mechanics are concerned, that this operation would not be tied in any way to the Roanoke system, it would be a charter type operation, and would be subject to last minute changes. It was determined that the Board did not have sufficient infor- mation to act on the request at that time and on motion of Mr. Lisk, seconded by Mr. Hubard and adopted, it was generally agreed that the matter would be discussed by the Executive Committee of Greater Roanoke Transit Company when it meets on Tuesday, March 23, 1976, to consider bids relative to new fare boxes and, if necessary, a special meeting of the Board of Directors of Greater Roanoke Transit Company would be called by the President to consider in more detail the request of the Town of Vinton. The Vice President of Operations presented a petition signed by approximately 120 residents of the Kenwood area of the City re- questing bus service for that area and stated that he assured these residents that bus service for citizens of the City of Roanoke will be continued. (For full text, see petition as filed in the office of the Secretary.) A communication from Mr. William F. Clark, Clerk, Roanoke County Board of Supervisors, advising that the Board received and filed the Resolution concerning the ceasing of operations of Greater Roanoke Transit Company outside the City corporate limits, was before the Board of Directors. Mr. Hubard moved that the communication be received and filed. The motion was seconded by Mr. Trout and adopted. Mrs. Helen M. Iseley appeared before the Board and presented a petition signed by approximately 140 residents of the newly annexed area of Route 220 south of Roanoke City requesting bus service for that area. (For full text, see petition as filed in the Office of the Secretary.) Mr. Garland moved that the petition be referred to the management company for study, report and recommendation to the Board of Directors. The motion was seconded by Mr. Hubard and adopted. Mr. Lisk suggested that the management company review all annexed areas in order that transit service for these areas might be resolved at one time. The Resident Manager stated that the "Tell Us Where To Go" portion of the Transit Technical Update Study will deal with this matter. There being no further business, meeting adjourned. APPROVED: the President declared the ATTEST: ~4~-~_ Secretary GREATER ROANOKE TRANSIT COMPANY, Thursday, March 25, 1976. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 11:30 a.m., Thursday, March 25, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to notification by the Assistant Secretary of the Corporation. PRESENT: Directors Robert A. Garland, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ...................... 4. ABSENT: Directors William S. Hubard, David K. Lisk and James O. Trout ............................................................... 3. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Assistant Legal Counsel, Greater Roanoke Transit Company; Mr. Douglas Mitchell, Assistant Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mayor Gus W. Nicks, Town of Vinton; Mr. Ronald H. Miller, Town Manager, Town of Vinton; and various representatives of the press and news media. The President advised that the Executive Committee of Greater Roanoke Transit Company met on March 23, 1976, to open bids for the new fare boxes and at that time pursuant to previous instructions of the Board of Directors considered the request of the Town of Vinton for transportation for Vinton citizens, that it was felt neoessary to hold a special meeting of the Board in order that Vinton officials could appear and express their concern and in order for a report to be presented by the Executive Committee relative to their recommen- dations concerning the request. The Vice President of Operations presented a written report of the Executive Committee recommending that the Board respond to the request of the Town of Vinton by informing them that while the City of Roanoke will no longer finance bus service for Vinton citizens, the Greater Roanoke Transit Company, in endeavoring to be fair, has devised a method whereby the Town of Vinton would not only fund the cost of operating GRTC buses within their township but would also fund their share of the capital costs for acquiring this system, that this can be accomplished by adding the local capital costs to the operating costs, all based upon a mileage basis, recommending that the Board not accept this responsibility for less than $1.10 per mile with the understanding that costs are subject to negotiations as transportation costs vary, further advising that the Executive Committee took note of the previous request of the Town of Vinton that they be allowed to vary the charge within the Town and recommending that the GRTC Board not concur with that request and that the same fare be maintained throughout the system; that further with reference to a request of Mr. E. M. Pendleton, owner and operator of the Pendleton Bus Lines, for permission to pick up and discharge persons within the City of Roanoke while operating their routes between and to the City of Salem, it is recommended that the Board not permit Pendleton Bus Company to pick up and discharge the same persons within the City of Roanoke until such time as a final decision has been made concerning permanent routes for GRTC buses. (For full text, see report as filed in the Office of the Secretary.) With reference to the fare increase in the Town of Vinton, the Resident Manager called attention to mechanical problems that would be encountered and stated that anytime services are reduced, it should not be coupled with a fare increase, that problems would be involved in the senior citizen fare which is one-half of the base fare, that service reduction is a drastic measure which will cause loss of customers and an increase in the fare will cause the loss of even more passengers, and this increase will probably antagonize both Vinton citizens as well as Roanoke City citizens riding the Vinton bus. Mayor Gus W. Nicks appeared before the Board and stated that the people of Vinton are willing to pay the 40¢ fare in order to have bus transportation in the Town, that it seems 80¢ per day to get to and from their jobs is a reasonable price to pay, that the people who ride the buses should be the ones to pay for the service and he does not think any citizen in the Town would object to the increased fare, that the Town would like to work with the City and possibly expand the service at a later date and that the Town would be willing to accept the $1.10 per mile figure if the fare can be in- creased to 40¢ in the Town of Vinton. There was discussion as to whether or not the 40¢ fare could be imposed without prior approval of the State Corporation Commission and/or thirty days prior public notice. The Assistant Legal Counsel stated that Roanoke City citizens on buses being transported intra-city cannot be charged the increased rate; however, insofar as the Town of Vinton is concerned, he views what has been proposed as a formula to a franchise created by the Town of Vinton with Valley Metro or Southwest Virginia Transit Manage- ment Company to operate a bus in the Town and that being the case, then it would be judged on destination, that this amounts to a legal matter in that in effect if Vinton desires to charter a bus to operate in the Town, he can see no legal problems in their dictating what the fare will be in terms of ridership in the Town. Mr. Thomas moved that the Board of Directors concur in the request of the Town of Vinton for bus service at the rate of 40¢ per passenger and $1.10 per mile with the understanding that the costs are subject to negotiation as transportation costs vary and that the Vice President of Operations and Legal Counsel for Greater Roanoke Transit Company be requested to work out the necessary details relative to the request. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Garland, Taubman, Thomas and President Taylor ................................................ 4. NAYS: None ...................................... 0. (Directors Hubard, Lisk and Trout absent.) There being no further business, meeting adjourned. APPROVED: Pre sident ~ the President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, April 19, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:55 p.m., Monday, April 19, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Nicholas F. Taubman, James O. Trout and President Noel C. Taylor ............................................... 6. ABSENT: Director Hampton W. Thomas ..................... 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr.,Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. Mr. Trout moved that the minutes of March 15, 1976; and the minutes of March 25, 1976, be approved as written. The motion was seconded by Mr. Lisk and adopted. The Resident Manager presented a financial and operating report for the month of March, 1976. (For full text, see report as filed in the Office of the Secretary.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Lisk and adopted. The Resident Manager presented a communication requesting concurrence in the sale of certain old surplus buses, advising that it is proposed that bids be opened by the Executive Committee on Tuesday, April 27, 1976, at 1:30 p.m. (For full text, see communication as filed in the Office of the Secretary.) Mr. Trout moved that the Board concur in the recommendation and that the bids be opened by the Executive Committee as above stated. The motion was seconded by Mr. Lisk and adopted. Mr. C. Virgil Featherston, Deputy Commander of Cadets, Civil Air Patrol Cadets, Roanoke Composite Squadron, appeared before the Board and presented a communication for authorization to submit a $1.00 bid or request a grant of one of the old surplus buses for use in the transportation of Civil Air Patrol Cadets. (For full text, see communication as filed in the office of the Secretary.) After a discussion of the request, Mr. Hubard moved that the matter be taken under advisement until after the bids are opened on April 27. The motion was seconded by Mr. Lisk and adopted. At this point, Mr. Trout left the meeting. Representatives of ATE Management and Service Company, Incorporated, appeared before the Board and presented a verbal analysis of the Transit Technical Update Study and advised of certain recommended route changes. (For full text, see preliminary draft as filed in the Office of the Secretary.) Mr. Garland having previously requested that the Resident Manager submit a report relative to complaints from taxpayers in the Craig Robertson Road and Mount Pleasant Boulevard areas concerning the change in bus service, the Director of Marketing and Operations Planning advised that this route was turned over to the study tea~, who, after analyzing it determined that the type of ridership in those areas did not warrant the continuation of a large number of trips per day. Mr. Taubman having previously requested a report relative to bus service in the areas along and adjacent to Peters Creek Road, Cove Road and Lakeside, Mr. Taubman advised that his questions were answered to the reconunended route changes previously presented. With reference to the request of Director Garland, on motion of Mr. Garland, seconded by Mr. Lisk and adopted, the Management Company was requested to reconsider the matter of bus service to Craig Robertson Road and Mount Pleasant Boulevard areas and submit further report to the Board of Directors at its next regular meeting on Monday, April 19, 1976. Mr. Garland offered the following Resolution authorizing and direct- ing the President of Greater Roanoke Transit Company to enter into a lease agreement with the City of Roanoke to lease from said City certain land and buildings presently occupied and used by GRTC, under certain terms and conditions: "A RESOLUTION AUTHORIZING AND DIRECTING THE PRESIDENT OF GREATER ROANOKE TRANSIT COMPANY TO ENTER INTO A LEASE AGREEMENT WITH THE CITY OF ROANOKE TO LEASE FROM SAID CITY CERTAIN LAND AND BUILDINGS PRESENTLY OCCUPIED AND USED BY GRTC, UNDER CERTAIN TERMS AND CONDITIONS. THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company, (GRTC), that the president be and is hereby authorized and empowered, to enter into lease agreement with the City of Roanoke, (City), leasing from the City the land and buildings in said city which are pre- sently occupied and used by GRTC for the conduct of its public bus transportation system, said lease to provide for a term of one (1) year, for an annual rental of $36,000 for the term of the lease, such rental to be paid by GRTC at the rate of $3,000 per month, in advance, throughout said term; and to contain such other terms, provisions and conditions as are required by the City Manager of the City of Roanoke, but not to preclude right to sublease portions of the premises not needed for the company's operations; and that the secretary be and is authorized and empowered to affix the corporate seal to the aforesaid lease agreement, if required, and to attest the same. ADOPTED by vote of the Board of Directors the 19th day of April, 1976. APPROVED: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taubman and President Taylor ................................. 5. NAYS: None ....................... 0. (Directors Thomas and Trout absent) The Assistant Legal Counsel submitted a communication advising that his office was in receipt of a communication from the State Cor- poration Commission with reference to termination of service in Roanoke County, Virginia, that a hearing in this regard has been scheduled before the Commission at 10:30 a.m., on April 26, 1976, in Richmond, Virginia, that certain questions have arisen as to whether it is advisable to abandon all of such service and it would seem appropriate that the matter be discussed with the Board of Directors in Executive Session. The Legal Counsel advised that it will not be necessary to hold the Executive Session but he wanted the Board to be apprised of the hearing before the State Corporation Commission. Mr. Hubard moved that the request for permission to withdraw the Executive Session be granted. The motion was seconded by Mr. Lisk and adopted. The Vice President of Operations advised that he was in receipt of a communication ~Om the Roanoke Val~e~ Ck~u~be~ O5 CQn~erce advising that a group of international Journalists will be traveling down the Blue Ridge Parkway by air stream campers on May 11, 1976, that the Chamber would like to sponsor a function in honor of the journalists at the Roanoke Civic Center and the~ would like the use of two of the new transit coaches in order to transport the journalists to and from the Civic Center. The Vice President ~f Operations advised that his recommendation would be that the Board authorize the use of one of the new transit coaches. Mr. Taubman moved that the Board concur in the recommendation of the Vice President of Operations. The motion was seconded by Mr. Hubard and adopted. There being no further business, the President declared the meeting adjourned. APPROVED: ATTEST: President J Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, May 17, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 6:05 p.m., Monday, May 17, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor .............................................. 6. ABSENT: Director James O. Trout ............... 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; urer, Greater Roanoke Transit Company; and Mrs. Greater Roanoke Transit Company. Mr. Lisk moved that the minutes of April 19, 1976, Mr. A. N. Gibson, Treas- Mary F. Parker, Secretary, be approved as written. The motion was seconded by Mr. Taubman and adopted. The Resident Manager presented a communication transmitting the financial and operating statement for the month of April, 1976. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the report and statement be received and filed. The motion was seconded by Mr. Thomas and adopted. The Executive Committee of the Board of Directors having met on Tuesday, April 27, 1976, to receive bids on 26 surplus buses, the committee submitted a written report recommending that the bids of M. H. Roberson, E. M. Pendleton, Lindsey Martin and Colonel E. Bechner be accepted; and further recommended that the Board authorize the sale of one bus to the Civil Air Patrol for the price of $1.00, the bus to be delivered as is, where is, with the Civil Air Patrol providing its own tires. (For full text, see report as filed in the Office of the Secretary.) Relative to the matter, the Resident Manager presented a communi- cation from Mr. Roberson requesting that he be allowed to withdraw his bid. After a discussion of the request, Mr. Garland moved that the Board concur in the recommendations of the Executive Committee with reference to the bids received and Colonel E. Bechner; that M. his bids; and that the sale of from E. M. Pendleton, Lindsey Martin, E. Roberson be permitted to withdraw one bus be authorized to the civil Air Patrol for $1.00 with the understanding that the bus will be delivered as is, where is, with the Civil Air Patrol providing its own tires. The motion was seconded by Mr. Lisk and adopted. Mr. Garland moved that the communication from Mr. Rober$on be received and filed. The motion was seconded by Mr. Taubman and adopted. The Resident Manager presented a communication from Mr. George Gurley offering $500.00 for the purchase of Bus No. 141, and recommended that the offer be accepted. (For full text, see communication as filed in the office of the Secretary.) Mr. Taubman moved that the Board concur in the recommendation of the Resident Manager and that the offer of Mr. Gurley be accepted. The motion was seconded by Mr. Hubard and adopted. The Resident Manager presented a report in connection with the estimated cost of refurbishing Bus No. 203 in order to place it in the Roanoke Transportation Museum, advising that the total estimate of $2,809.86 would allow a complete refurbishment including floor covering, windows, weatherstripping, seats, panels, lights and paint, but would not include any mechanical work for the engine, transmission, etc. (For full text, see report as filed in the Office of the Secretary.) Mr. Thomas moved that the expenditure of $2,809.86 be rejected. The motion was seconded by Mr. Taubman and adopted. The Resident Manager submitted a written report responding to a request from Director Garland for bus service to the City's new Public Works Service Center, advising that the area between Liberty Road and Tenth Street west of Williamson Road is presently served by the William- son Road and Tenth Street Extension routes, that their proposal will maintain service on these two streets and will provide more direct service to both the downtown area and Crossroads Mall, that the walking distance to the routes will be the same as it is now -- two to three blocks, and this area, because of the street configuration, would present difficul- ties to operate in. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the recommendation be accepted. The motion was seconded by Mr. Thomas and adopted. The Director of Marketing and Operations Planning submitted a written report relative to bus service to the Craig-Robertson Road and Mount Pleasant Boulevard areas, advising that the recommendations were to operate five daily trips along Garden City Boulevard, which is basically the same routing as is now being operated, that to provide service to the Craig-Robertson area they would have to deviate from Riverland Road to Mount Pleasant Boulevard to Craig-Robertson Road to Garden City Boulevard, that the roundtrip distance of this deviation is approximately six miles and if it is assumed that three such daily deviations are made, it would result in operating 18 extra daily miles for a maximum of five passengers or 0.28 passengers per mile and it is felt that the additional operating expense is not justified to operate this deviation. (For full text, see communication as filed in the Office of the Secretary.) On motion of Mr. Garland, seconded by Mr. Thomas and adopted, the Board requested, on a 90 day experimental basis, that two trips be made in the morning and two trips in the afternoon at appropriate times to be designated by the Director of Marketing and Operations Planning, and further requested that a report be made to the Board of Directors within 90 days from the date of implementation with information relative to ridership and additional costs incurred, if any. The Director of Marketing and Operations Planning s~bmitted a com- munication responding to a request of Director Garland for bus service out Route 220, advising that it is his opinion that adequate bus service could not be provided to this area and that anything less than adequate service would only result in adding to the operating deficit. (For full text, see communication as filed in the Office of the Secretary.) On motion of Mr. Garland, seconded by Mr. Hubard and adopted, the Board requested, on a 90 day experimental basis, that two trips be made in the morning and two trips in the afternoon at appropriate times to be designated by the Director of Marketing and Operations Planning, and further requested that report be made to the Board within 90 days from the date of implementation with information relative to ridership and additional costs incurred, if any. The Resident Manager submitted a written report transmitting the Comprehensive Operational Analysis and requesting concurrence therein. (For full text, see reports as filed in the Office of the Secretary.) After a general discussion relative to cost savings, Mr. Garland moved that the Board concur in the Comprehensive Operational Analysis report and that the management company be authorized to implement sa~e as soon as practical. The motion was seconded by Mr. Taubman and adopted. The Resident Manager submitted a communication from Mr. L. R. Dodd offering to purchase Bus No. 145 for the amount of $200.00. Based upon the verbal recommendation of the Resident Manager that the bus not be sold for $200.00 because he feels it is worth at least $250.00, Mr. Thomas moved that the offer of Mr. Dodd be declined. The motion was seconded by Mr. Lisk and adopted. The Resident Manager presented copy of a communication from Mr. Ronald H. Miller, Vinton Town Manager, advising that the Council instruct- ed him to request that the Bali Hai bus service be discontinued and that the other routes be reduced; that the reduced service request is three trips in the morning - 6:15 a.m., 7:15 a.m., and 8:15 a.m., and three trips in the afternoon - 4:15 p.m., 5:15 p.m., and 6:15 p.m., effective May 17th and running five days a week; that the reduced route provides for the bus to come up Virginia Avenue, go through the shopping center, down Hardy Road, turning onto Preston Road to Fairmont Drive to Bush Drive and back to Washington Avenue to the city; and if the City is unable to work this arrangement out, the Vinton Town Council has request- ed that bus service be discontinued altogether, effective May 17. (For full text, see communication as filed in the Office of the Secretary.) The Resident Manager further presented a communication which was sent to Mr. Miller in reply to the above letter, recommending the continuation of the present Vinton service for at least sixty days at which time it may be to their mutual benefit to consider certain pro- ductive modifications; however, if this is not acceptable, the Company will continue to operate the present service until May 24, 1976, at which time it will reluctantly institute the curtailment as requested, and the Company would assume to operate the Vinton service from May 17 through May 31, 1976, at its expense, providing the Greater Roanoke Transit Company Board of Directors concurs at its scheduled Board meeting on May 17th. (For full text, see communication as filed in the Office of the Secretary.) There was discussion relative to costs involved in making such changes and it was determined that these costs are included in the amount paid by the Town to the City per mile. Mr. Taubman moved that the Board advise the Town of Vinton that it is unable to work out the request and that bus service will be dis- continued as of Monday, May 24, 1976. The motion was seconded by Mr. Thomas. Mr. Lisk offered a substitute motion that the Resident Manager be instructed to advise the Town of Vinton that the City of Roanoke will implement the reduced bus service effective May 24, 1976, with the understanding that the Town will pay its financial subsidy during the interim period, and if this is not acceptable to the Town, the City will dispense with service to Vinton as it deems necessary as of May 24, 1976. The motion was seconded by Mr. Garland and adopted by the follow- ing vote: AYES: Directors Garland, Hubard, Lisk and President Taylor .............................................. 4. NAYS: Directors Taubman and Thomas ............ 2. There being no further business, the President declared the meeting adjourned. APPROVED: President ATTEST: ~~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, June 21, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:45 p.m., Monday, June 21, 1976, in the Civil Defense Room in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, William S. Hubard, David K. Lisk, Nicholas F. Taubman, Hampton W. Thomas, James O. Trout and President Noel C. Taylor ................... 7. ABSENT: None ......................... 0. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Assistant Legal Counsel, Greater Roanoke Transit Com- pany; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mr. Lisk moved that the minutes of May 17, 1976, be approved as The motion was seconded by Mr. Hubard and unanimously written. adopted. The ~oard, at its meeting in May, having accepted certain bids for the purchase of surplus buses, a Resolution accepting the proposals of Messrs. E. M. Pendleton, Colonel E. Beckner, George Gurley, and Lindsey Martin, was before the Board of Directors. The Resident Manager pointed out that Mr. Lindsey Martin previous- ly bid $751.50 on Bus No. 108; however, since that time he has withdrawn his bid and suggested that the Resolution be amended accordingly. Mr. Garland moved that the Resolution be amended as above suggested. The motion was seconded by Mr. Lisk and unanimously adopted. Mr. Garland then offered the following Resolution as amended: "A RESOLUTION ACCEPTING CERTAIN BIDS FOR THE PURCHASE OF CERTAIN SURPLUS BUSES OWNED BY GREATER ROANOKE TRANSIT COMPANY, UPON CERTAIN TERMS AND CONDITIONS, AND REJECTING OTHER BIDS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company as follows: 1. That the offer of E. M. Pendleton to purchase: Bus No. Model - Serial No. Year Purchase Price 114 TDH 3714-737 1959 $ 899.50 2. That the offer of Colonel E. Beckner to purchase: Bus No. Model Serial No. Year Purchase Price 143 TDH 3714-531 1956 $ 250.00 3. That the offer of George Gurley to purchase: Bus No. Model - Serial No. Year Purchase Price 141 TDH 3714-525 1959 $ 500.00 are ACCEPTED. BE IT FURTHER RESOLVED that one bus, less tires, is hereby directed to be sold to the Civil Air Patrol for the sum of $1.00. BE IT FURTHER RESOLVED that all other bids for the purchase of surplus buses be and hereby are REJECTED, and the Secretary is hereby directed to notify said other bidders and to express the Board's appreciation of such bids. ADOPTED by vote of the Board of Directors of Greater Roanoke Transit Company on the 21st day of June, 1976. APPROVED: ATTEST: S/ Noel C. Taylor Noel C. Taylor, President S/ Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution as amended. The motion was seconded by Mr. Lisk and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taubman, Thomas, Trout and President Taylor ....................... 7. NAYS: None ............................ 0. The Resident Manager submitted a financial and operating report for the month of May, 1976. (For full text, se~ report as filed in the Office of the Secretary.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. The Resident Manager presented a communication from Mr. Harry S. Barker requesting to purchase 22 surplus buses in the amount of $6,893.50 and the 132 tires in the amount of $6,600.00, and recom- mending that the offer be accepted. (For full text, see communication as filed in the office of the Secretary.) Mr. Taubman moved that the Board concur in the recommendation of the Resident Manager. The motion was seconded by Mr. Hubard and unanimously adopted. The Resident Manager submitted a communication relative to fare- box procurement, recommending approval to negotiate a sole source contract in accordance with guidelines of UMTA. (For full text, see communication as filed in the office of the Secretary.) Mr. Lisk moved that the Board concur in the recommendation of the Resident Manager. The motion was seconded by Mr. Taubman and unanimously adopted. The Resident Manager presented a verbal request that he be authorized to retain the firm of Andrews, Burket & Company, Certified Public Accountants, for the annual audit of Greater Roanoke Transit Company for the year ended June 30, 1976, at a price not to exceed $3,000.00. Mr. Hubard moved that the Board of Directors concur in the request of the Resident Manager and that he be authorized to retain the services of Andrews, Burket & Company, for the annual GRTC audit for the year ended June 30, 1976, at a cost not to exceed $3,000.00. The motion was seconded by Mr. Lisk and unanimously adopted. The Director of Marketing and Operations Planning presented a communication relative to the FY 1977 Annual Element of the Trans- portation Improvement Program (T.I.P.) and requested concurrence therein. (For full text, see communication and T.I.P. Program as filed in the Office of the Secretary.) A discussion was held relative to each item included in the Program, and Mr. Taubman raised questions specifically as to Item I, Capital, wherein, Mr. Roger Sweeney advised that this is a written application which will be submitted to UMTA alerting them that this will be the most amount of money the City of Roanoke will be requesting in the next fiscal year. Mr. Thomas moved that the Board concur in the report and T.I.P. Program. The motion was seconded by Mr. Hubard and lost by the following vote: AYES: Directors Hubard, Lisk and President Taylor ...... 3. NAYS: Directors Garland, Taubman, Thomas and Trout ..... 4. Mr. Roger Sweeney pointed out that this request also includes operating assistance ~unds. The Resident Manager stated that concurrence in this report does not commit the Board to the application in any way, the final appli- cation will come before the Board and at that time the Board, if it sees fit to delete items or make changes, can do so; and also made reference to the fact that time is of the essence in filing the application with the Fifth Planning District Commission. The Legal Counsel suggested that the Board, by motion, could authorize the filing of the grant but reserving the right to reduce, delete or eliminate any items that might be later approved by the Fifth Planning District Commission or the Virginia Department of Highways and Transportation. After a lengthy discussion of the request, Mr. Taubman moved that the Board of Directors concur in the report with the understand- ing that its concurrence with any or all of the items contained in the T.I.P. Program can be withdrawn, and that the Resident Manager be requested to provide the Board at its next meeting on July 19, 1976, with a full explanation of each item contained in the Program. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Garland, Hubard, Lisk, Taubman, Thomas, Trout and President Taylor .................... 7. NAYS: None ........................ 0. The Resident Manager advised of a communication he has received from the Town of Vinton relative to the contract between the City of Roanoke and the Town of Vinton for limited bus service, advising that the proposed contract calls for 90 days written notice prior to schedule or route revisions and/or suspension of all service; however, the Town of Vinton is requesting that the contract call for 30 days prior written notice, advising that 30 days notice will not allow sufficient time for necessary changes and suggested that the Board approve 60 days written notice. Mr. Thomas moved that the Board of Directors authorize the signing of the contract with a 60 day written notice of schedule or route revision and/or suspension of service by either party. The motion was seconded by Mr. Lisk and unanimously adopted. The Vice President of Operations advised that on June 3, 1976, he, along with Mr. James E. Buchholtz, Assistant Legal Counsel, and Mr. John F. Sweeney, Resident Manager, appeared before the State Corporation Commission relative to the cancelling of certain bus service in the Roanoke Valley, advising that the SCC concurred in the cancelling of routes outside the city limits except the route wherein the Town of Vinton is being served, and the city is working with Pendleton Bus Lines to get them certified to take over the Glenvar route. The Vice President of Operations also made reference to the fact that Valley Metro buses were used during the recent fire at the Shenandoah Nursing Home to transport residents to area hospitals and the Red Cross for treatment. There being no further business, the Mayor declared the meeting adjourned. APPROVED: // ATTEST Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, July 19, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:25 p.m., Monday, July 19, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, Hampton W. Thomas and President Noel C. Taylor ............ 5. ABSENT: Directors William S. Hubard and Nicholas F. Taubman .... 2. Also present were Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Assistant Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mr. Garland moved that the minutes of June 21, 1976, be approved as written. The motion was seconded by Mr. Thomas and adopted. The President advised that according to Article 5 of the By-Laws of Greater Roanoke Transit Company, the members of the Board of Directors, promptly after their election in each year, shall elect a President, one or more Vice Presidents, a Secretary and a Treasurer and may elect or appoint such other officers as it may deem proper; whereupon, the Presi- dent called for nominations for the offices of President, Vice President, Vice President of Operations, Assistant Vice President of Operations, Treasurer, Assistant Treasurer (2), Secretary, and Assistant Secretary. Mr. Thomas placed in nomination the names of Dr. Noel C. Taylor as President, Mr. Robert A. Garland as Vice President, Mr. Byron E. Haner, as Vice President of Operations; Mr. Sam H. McGhee, III, as Assistant Vice President of Operations; Mr. A. N. Gibson as Treasurer; Mr. John H. Mitchell as Assistant Treasurer; Mr. Douglas R. Wood as Assistant Treasurer; Mrs. Mary F. Parker as Secretary; and Mrs. Judith M. St. Clair as Assistant Secretary. Mr. Grove moved that the nominations be closed. The motion was seconded by Mr. Garland and, on vote, unanimously carried, and Dr. Noel C. Taylor was reelected as President; Mr. Robert A. Garland was reelected as Vice President; Mr. Byron E. Haner was reelected as Vice President of Operations; Mr. Sam H. McGhee, III, was reelected as Assistant Vice President of Operations; Mr. A. N. Gibson was reelected as Treasurer; Mr. John H. Mitchell was reelected as Assistant Treasurer; Mr. Douglas R. Wood was reelected as Assistant Treasurer; Mrs. Mary F. Parker was reelected as Secretary; and Mrs. Judith M. St. Clair was reelected as Assistant Secretary of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their reelection and until their successors have been duly elected and qualify, by all five Directors voting. Mr. W. R. Hill, Executive Vice President, Downtown Roanoke, Incorporated, appeared before the Board of Directors and presented a communication advising that on August 13 and 14 the retailers in downtown Roanoke will conduct a two-day sale event titled "Lettuce Days," and the partici- pating firms are interested in offering free bus rides for their custom- ers on these specific days, the proposal is that merchants electing to participate in the free bus ride program be permitted to buy coupons for 15 cents, each 15 cent coupon being good for one ride home on a Valley Metro bus on August 13 and 14, that although a reduced rate is requested, it would apply only to those two days, that coupons would be printed for each day of the sale by Downtown Roanoke, Incor- porated, and would be sold to participating businesses at the office of Downtown Roanoke, they would be issued to customers the same way the Park and Shop stamps are issued, the customer would present the coupon to the bus driver, and on the Monday following the sale, or at a time satisfactory to Valley Metro, Downtown Roanoke would pay Valley Metro 15 cents for each coupon collected by the bus drivers. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the Board concur in the request and offered the following Resolution: "A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY TO PARTICIPATE IN "LETTUCE DAYS". WHEREAS, Downtown Roanoke, Incorporated, in order to promote downtown Roanoke and stimulate business therein, has determined to designate August 13 and 14, 1976, as "Lettuce Days" when downtown Roanoke merchants will conduct sales in order to seek to attract more downtown business; and WHEREAS, Downtown Roanoke, Incorporated, has requested Greater Roanoke Transit Company to participate in said "Lettuce Days" promotion by agreeing to permit the merchants of the downtown area to offer customers free bus rides by the distri- bution of coupons to be later paid for by Downtown Roanoke, Incorporated at the rate of $.15 per coupon collected by Valley Metro drivers. THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company: 1) That Greater Roanoke Transit Company does endorse the concept of "Lettuce Days", August 13 and 14, 1976, and, subject to concurrence by the Council of the City of Roanoke, does agree to participate therein by authorizing Valley Metro, be- tween the hours of 10:00 A.M., and 4:00 P.M., on those days, to accept coupons from Downtown riders on buses owned by Greater Roanoke Transit Company in lieu of the regular cash fare; and 2) That on August 18, 1976, or as soon thereafter as same can be accomplished, all such coupons so collected in lieu of cash fares shall be redeemed from Downtown Roanoke, Incorporated at the rate of $.15 per coupon collected in lieu of cash; and 3) That the President of Greater Roanoke Transit Company be, and he hereby is authorized and directed, prior to partici- pation by Greater Roanoke Transit Company in said "Lettuce Days" promotion, to enter into a reimbursement agreement on behalf of said company with Downtown Roanoke, Incorporated, upon form approved by General Counsel. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Thomas and Mayor Taylor ................................... 5. NAYS: None ......................... 0. (Directors Hubard and Taubman absent) The Director of Marketing and Operations Planning presented a communica- tion from the Resident Manager with reference to an offer of Mr. Harry S. Barker to purchase 22 surplus buses for $6,893.50, advising that Mr. Barker will not be able to purchase the buses due to personal and financial reasons, that he feels he could reasonably dispose of some of the buses very quickly, provided there was an approved selling price permitting immediate delivery, transmitting a suggested price range with an absolute minimum acceptable offer and requesting the Board's concurrence therein. (For full text, see communication as filed in the Office of the Secretary.) Mr. Grove moved that the Board of Directors concur in the request of the Resident Manager. adopted. The motion was seconded by Mr. Garland and The Director of Marketing and Operations Planning presented a financial and operating report for the month of June, 1976. (For full text, see report as filed in the Office of the Secretary.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mrs. Bowles and adopted. The Director of Marketing and Operations Planning presented a communication transmitting for review and concurrence, a revised Capital Improvement Program proposed for Fiscal Y~ar 1977, advising that the proposed total expenditure has been reduced $39,677.00 or approximately 39.2 per cent, the total project cost is now $61,523.00 of which $49,218.00 would come from UMTA, $10,459.00 from Virginia Department of Highways and Transportation and $1,846.00 from the City of Roanoke, and justification can be summarized as follows: "1. TO protect a large investment already made by UMTA, VDH & T and the City of Roanoke in properly maintaining Valley Metro's equipment, including a fleet of new buses costing $1,289,749.00. 2. To increase the efficiency and productivity of the present work force which has now been reduced approximately 21 per cent since the City acquisition of the former, neglected, private company. 3.To provide a first-class viable transit system for the citi- zens of Roanoke and ultimately increase ridership. 4. Most of the capital items will have a direct effect in our attempts to stabilize operating costs." (For full text, see communication as filed in the Office of the Secretary.) After a discussion as to whether or not, if there is a transition in management by the city, these items would still be needed, and as to whether or not the Board should begin planning for the future operation of Valley Metro, Mr. Garland moved that the Secretary of the Corporation be instructed to place the matter of continuation of future management of Valley Metro on the agenda for the next meeting on Monday, August 16, 1976, at which time the Board will discuss the matter of the city taking over the operation, continuation of the contract with ATE Manage- ment and Service Company, Incorporated, or readvertising for management proposals, and that the Vice President of Operations of GRTC and the Resident Manager of Valley Metro be requested to provide the Board with pertinent information relative to the matter. The motion was seconded by Mr. Thomas and adopted. Referring back to the Capital Improvment Program, Mr. Sweeney advised that the items on the list are those the management feel is very necessary for the operation of the bus company regardless of the management structure and we are talking about approximately a year before any of this equipment could be acquired because of the lead time in getting grant approval processed. The President advised that there are many phases of the operation the Board must look at long and seriously such as future management of the company, further reductions in schedules, the deficit, etc., and in view of the fact that we have the buses and they must be worked on, and also in view of the fact that the management has tried to bring the program in line by cutting it where they can, he urged the concurrence by the Board of the revised Capital Improvement Program. In view of the President's remarks, Mr. Garland moved that the re- vised total of $61,523.00 be accepted by the Board of Directors. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Directors Garland, Grove, Thomas and President Taylor ...... 4. NAYS: Director Bowles ............................................ 1. (Directors Hubard and Taubman absent) The Director of Marketing and Operations Planning presented a communication relative to bus service to the Lewis-Gale Hospital, recom- mending that all-day service be provided by extending the proposed Raleigh Court route from the Stratford Arms Apartments via Lee Highway and Keagy Road, all within the city limits, this could be accomplished without adding buses or drivers and this extension would add about 2.7 roundtrip miles to the route. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas stated that it seems inconsistent to him to talk about extending service into the City of Salem and at the same time we are talking about curtailing service within the Roanoke City limits. The President questioned whether or not approval would need to be given by the City of Salem to cross over its corporate limit line to turn the buses around; whereupon, the Assistant Legal Counsel replied that concurrence from the City of Salem and the State Corporation Commis- sion would be needed. After a discussion of the matter, Mr. Thomas moved that action on the recommendation be deferred until the meeting on Monday, August 16, 1976, at which time the Board will address itself to the question of future management of Valley Metro. The motion was seconded by Mr. Grove and adopted. The Director of Marketing and Operations Planning presented a communication relative to bus service to the Midway section, advising that they have had complaints about the total lack of service between 8:30 a.m., and 3:30 p.m., that the Town of Vinton has indicated they cannot pay for anymore sergice to this area and they are actively reviewing their current financial commitment for this route, and regardless of any decision by Vinton, it is felt that bus service to this area is justified and should be expanded to provide some midday service. (For full text, see communication as filed in the Office of the Secretary.) After a discussion of the matter, Mr. Thomas moved that action on the recommendation be deferred until the meeting on Monday, August 16, 1976, at which time the Board will address itself to the question of future management of Valley Metro. The motion was seconded by Mr. Grove and adopted. The Director of Marketing and Operations Planning presented a communication relative to the Grandin Court route revision, recom~aending that service along Beverly and Lofton Roads be eliminated effective immediately. (For full text, see communication as filed in the Office of the Secretary.) Mr. Grove moved that the Board of Directors concur in the recommendation. The motion was seconded by Mrs. Bowles and adopted. The Director of Marketing and Operations Planning advised that he has talked with Mr. Garland concerning requests that have been received about trips in Garden City that were discontinued, that prior to July 6 a bus left downtown at 6:05 p.m., and service in the Garden City area was operated on the basis of every forty minutes, that on July 6th service was cut to five trips per day with the last trip leaving downtown at 5:20 p.m., and the people would like to have the 6:05 p.m., trip reinstated. Mr. Garland advised that the complaints he has received have been from people who get off from work at 5:30 p.m., who have missed the 5:10 p.m. bus and suggested that instead of having a bus at 5:10 p.m., that the schedule be altered to have the bus leave downtown at 5:40 p.m. Mr. Sweeney recommended that, due to low ridership, there be no change in the schedule and substantiated this recommendation by adding that the ridership survey skowed that the 6:05 trip carried on the average of six passengers. Mr~ Thomas questioned, assuming a thirty minute change in schedule would carry a minor increase in ridership, why it would not be feasible; whereupon, Mr. Sweeney replied that if you hold a driver downtown for an additional one-half hour you are still paying him regardless of whether he is driving or not and Mr. Ramsey Peard, Senior Vice President, ATE, advised that if the trip is moved from 5:10 to 5:40 p.m., you run the risk that you are not satisfying the 5:10 and the 6:40 people. Mr. Garland stated that he realizes there is no way we can take care of all of the people when they want to be someplace, and moved that the Board of Directors concur in the recommendation of Mr. Sweeney that no change be made at the present time. The motion was seconded by Mr. Thomas and adopted. There being no further business, meeting adjourned. APPROVED:~/~ ~, ~ President the President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, August 16, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 4:50 p.m., August 16, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton W. Thomas, Nicholas F. Taubman and President Noel C. Taylor ...................................................... 6. ABSENT: Director Elizabeth T. Bowles .................. 1. Also present were Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mr. Hubard moved that the minutes of July 19, 1976, be approved as written. The motion was seconded by Mr. Taubman and adopted. A communication from Mr. David K. Lisk, Administrative Assistant, Friendship Manor, advising that Friendship Manor is applying to the Urban Mass Transportation Administration for assistance in purchasing two small buses with wheelchair lifts to provide transportation to their residents as well as their patients at Friendship Manor Retire- ment Center as provided for under UMTA Grant 16 (b) (2) and requesting a letter of support from the Board advising that the service it provides or is prepared to provide is not designed to meet the special needs of elderly and handicapped persons in this area and the Board does not object to the request, was before the Board of Directors. (For full text, see communication as filed in the Office of the Secretary.) After a discussion of the matter, Mr. Hubard moved that the request be referred to the Resident Manager of Valley Metro for study, report and recommendation to the Board at its next meeting on Monday, September 20, 1976. The motion was seconded by Mr. Taubman and adopted. A communication from the Unified Human Services Transportation System, Incorporated, relative to the possibility of funding from UMTA, under Section 5, for the operation of specialized transportation services to the elderly and handicapped, was before the Board of Directors. Mr. Richard F. Pence, Attorney, representing Yellow Cab Company, advised that his clients and also United Ambulance Service are concerned about how this request impinges on private enterprise in the Roanoke Valley and also on Valley Metro, that he is of the understanding the Unified Human Transportation System is designed to provide transportation for the handicapped, elderly and the poor but not necessarily someone who is all or any two of those, that there are people who are handicapped who are financially able to provide themselves with service on Valley Metro. There are many people who are elderly but not poor, and he has serious doubts about the whole proposal. The proposal deals with client eligibility and yet there are no guidelines for client eligibil- ity. If a person must be certified as being unable to afford bus fare or cab fare and the welfare department would so certify or if the person could get a doctor's certificate that special transportation is required, thereby establishing eligibility, then this is a very humane and desirable service. Mr. Pence stressed that this matter needs to be looked into very closely by the management company as to client eligibility and contributions. Mr. Thomas moved that the matter be referred to the Resident Manager of Valley Metro for study, report and recommendation to the Board of Directors, and to the Vice President of Operations of Greater Roanoke Transit Company to immediately investigate the status of the RADAR vehicles. The motion was seconded by Mr. Hubard and adopted. Mr. Karl Bossmeier, Transportation Director, Fifth Planning District Commission, and also a member of the Board of Directors of RADAR, appeared before the Board in reference to charges made relative to competition, advising that all riders carried by RADAR are transported on a contractual basis and only those people who are certified either by one of the human service agencies or the Welfare Department of the City of Roanoke are carried and there is a rather lengthy certifi- cation process. Approximately 500 people per day are transported including foster grandparents, nutrition program participants, retired senior citizens, etc. There are 22 vehicles and when the program first started each carrier in the Roanoke area including cab companies, Greater Roanoke Transit Company, anyone interested in transportation, was requested by letter to respond to the purchase of any vehicles through the UMTA Grant and this was a requirement of UMTA prior to approval of funding. There have been two vehicles acquired under this program which the League of Older Americans requested and the others are vehicles that have been acquired by social service organizations. Mr. Thomas stated that there seems to be a need for more coordina- tion, more communication, and more leadership in planning from the Fifth Planning District Commission. Mr. Bossmeier advised that the UMTA Grants have come through the Executive Committee of the Fifth Planning District commission for approval. Mrs. Charlene Chambers, President, ~ADAR, appeared before the Board and stated that it is the intent of RADAR not to operate in conflict with the Greater Roanoke Transit Company but to seek a cooperative type of effort to see if there are any possible ways RADAR can assist Greater Roanoke Transit Company in meeting its requirements through its UMTA grant to serve the handicapped and the elderly and they are most interested in GRTC including them in its transit improvement program. In further discussion, Mrs. Chambers pointed out that RADAR was formed with the intent of trying to eliminate some of the duplication of services that existed, that we are talking about a group of people who need something more than just a ride, we are talking about people who may be physically able to board a bus but they are too elderly to have to stand on a corner to wait on the bus. Mr. Thomas moved that the Vice President of Operations be instructed to correspond with the Fifth Planning District Commission to request that the City of Roanoke be advised of all UMTA grant requests in the future which would be operative within the City of Roanoke or some part thereof. The motion was seconded by Mr. Hubard and adopted. The Board having previously requested that the management company and the Vice-President of Operations present pertinent information relative to future management of Valley Metro, the Vice President of Operations presented a written report advising of certain advantages to contract management, and recommending that Greater Roanoke Transit Company continue employment of ATE Management and Service Company at the fee which was initially quoted for the third year of $92,500.00, with ATE being encouraged to exercise tighter budgetary controls and effect all possible savings, including further personnel reductions, and the Board should require and approve a detailed line item budget. ~or full text, see report aa filed kn tha Office of the Secretary.) Mr. Haner also presented copy of a com~unication from Mr. Philip A. Stedfast, Director, Department of City Planning, Norfolk, Virginia, concerning their relationship with ATE, advising that ATE has managed their system for four years and their experience with the company has been a most satisfactory one. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland stated that he would be in favor of holding a referendum to ascertain if the citizens are willing to continue to pay this price for public bus transportation. The Legal Counsel stated that he knows of no special provision under state law whereby a referendum could be held on the subject. Mr. Ramsay Peard, Senior Vice President, ATE Management and Service Company, Incorporated, presented slides and written material relative to the following questions: (1) How did Valley Metro come to be in the present situation? (2) What is the present situation regarding Valley Metro? (3) What are the Greater Roanoke Transit Company Board's alternatives as regards Valley Metro? Mr. Peard also presented information as to alternatives for management, credentials of in-house staff, organi- zation and experience, management consulting, professional accomplishments, personal profile, contract management, additional staffing and headquarters personnel. (For full text, see information as filed in the Office of the Secretary.) Following the presentation, Mr. Hubard moved that the matter of future management of Valley Metro be taken under advisement until the next meeting of the Board of Directors on Monday, September 20, 1976. The motion was seconded by Mr. Taubman and adopted. Mr. Taubman moved that the management company and the Vice President of Operations be instructed to recommend a proposed fare increase to the Board at its next meeting on September 20th. The motion was seconded by Mr. Hubard and adopted. The Vice President of Marketing and Operations Planning presented a communication, which was previously before the Board on July 19, 1976, relative to bus service to the Lewis-Gale Hospital. (For full text, see communication as filed in the Office of the Secretary.) After a discussion of the matter wherein it was advised by the management company that any extra cost involved in providing this extension of service would be based on the cost of extra fuel and tire mileage, there would be no more buses or drivers, the cost to break even on the 2.7 miles would require 61 additional trips per day or 31 round trips per day, and it is felt these additional riders could be generated because of the hospital, clinic and apartment complex. Mr. Taubman moved that the Resident Manager be instructed to ascertain from representatives of Lewis-Gale Hospital if they would be willing to participate in the cost of providing this service, and, after this information has been obtained, he is to submit his findings to the Executive Committee of Greater Roanoke Transit Company for necessary action. The motion was seconded by Mr. Thomas and adopted. Mr. Charles Kessler, 2040 Indian Village Lane, appeared before the Board and presented a petition signed by approximately 75 residents advising that the elimination of bus service to the Wise Avenue - Midway section of southeast is causing hardship and/or inconvenience to the residents of that area. Mr. Kessler also read a prepared statement advising that the bus is the only means of transportation to work, to doctor's appointments and/or shopping for these residents. (For full text, see petition and communication as filed in the Office of the Secretary.~ The Director of Marketing and Operations Planning verbally recom- mended that the Midway route be reinstated as it was prior to August 1, and on October 18, when there is a major route change, to provide some midday trips in order that the people in that area may use the buses for work and shopping purposes. Mr. Hubard moved that the Board of Directors concur in the recommendation. The motion was seconded by Mr. Garland and adopted, Mr. Thomas voting no. The President presented a communication from Mr. Robert L. Hill, President, Greater Lynchburg Transit Company, relative to the formation of a state association to serve as a forum for the discussion of mutual problems and concerns and the exchange of ideas and solutions, advising that if approved, an exploratory day meeting would be in order and Greater Lynchburg Transit would be glad to serve as host. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the Board concur in the communication and that the President be requested to communicate with Mr. Hill on the matter. The motion was seconded by Mr. Hubard and adopted. There being no further business, the President declared the meeting adjourned. APPROVED: President ATTEST: ~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, September 20, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, September 20, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas, and President Noel C. Taylor ................... 7. ABSENT: None ..................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mr. Taubman moved that the minutes of August 16, 1976, be approved as written. The motion was seconded by Mr. Grove and unanimously adopted. As previously requested by the Board, the management presented written material relative to the 16 (b) (2) Program established by UMTA to fund private non-profit organizations to provide special assistance to the elderly and handicapped; Madison presented a verbal explanation of reconunendations in connection therewith. whereupon, Mr. Edward A. the report containing six (For full text, see report as filed in the Office of the Secretary.) After a very lengthy discussion, Mr. Hubard moved that the matter of coordination of services be referred to the Executive Committee of Greater Roanoke Transit Company with the request that it seek participation in a continuing committee or task force on human service agencies in order to have a continuing coordinated program for Section 16 (b) (2) of the UMTA Act, and submit a report to the Board of Directors at a later date. The motion was seconded by Mr. Taubman and unanimously adopted. The annual audit report of Greater Roanoke Transit Company for the year ended June 30, 1976, as prepared by Andrews, Burket & Company, was before the Board of Directors. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the President be requested to appoint an Audit Committee of Greater Roanoke Transit Company and that this report be referred to that committee for study, report and recommendation to the Board at its meeting on October 18, 1976. The motion was seconded by Mr. Taubman and unanimously adopted. The President appointed Directors William S. Hubard, Chairman, Hampton W. Thomas and Robert A. Garland as members of the committee. Mr. Hubard moved that the Municipal Auditor of the City of Roanoke be designated as the internal auditor of GRTC and that the Board request City Council to approve this action. The motion was seconded by Mr. Garland and unanimously adopted. A financial and operating report for the month of August, 1976, was before the Board of Directors. (For full text, see report as filed in the Office of the Secretary.) Mr. Taubman moved that the report be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. The management having previously been requested to report relative to fare adjustment, a communication from the General Manager recommending approval of Option 1 at this time which would produce approximately $60,000.00 additional revenue and reduce the City of Roanoke's share of the deficit to approximately $541,284.00 for the current fiscal year, was before the Board of Directors. (For full text, see communication as filed in the Office of the Secretary.) After a discussion of the matter, Mr. Taubman moved that the Board approve a cost fare of $.40, a senior citizen fare of $.20, a ten ride ticket at $3.50, a student token at $.20, and elimination of the weekly pass as per the recommendation of the General Manager, effective October 15, 1976, and that the Board submit a recommendation to City Council that this fare increase be approved by that body. The motion was seconded by Mr. Thomas and unanimously adopted. Mr. Taubman further moved that the General Manager be requested to make a recommendation to the Board of Directors at its January 17, 1977 meeting relative to the feasibility of a fare increase no later than June 30, 1977, to cover increased operating costs. The motion was seconded by Mr. Hubard and unanimously adopted. The Board having previously deferred action relative to future management of Valley Metro, after the contract with ATE Management and Service Company, Incorporated expires in March, 1977, Mr. Ramsay Peard presented a proposal of management agreement renewal by ATE for the continued operation of the Company. (For full text, see proposal as filed in the Office of the Secretary.) Mr. Hubard moved that the Board authorize an extension of the existing contract with ATE Management and Service Company, Incorporated, for a period of twelve months at an annual fee of $92,500.00. The motion was seconded by Mr. Taubman. After a discussion of the matter, Mr. Garland offered a substi- tute motion that the City of Roanoke take over the operation of the Company effective March 23, 1977. The motion was seconded by Mr. Thomas and lost, Directors Bowles, Grove, Hubard, Taubman and Mayor Taylor voting no. The original motion was then adopted, Directors Garland and Thomas voting no. The Board having previously received correspondence from Mr. Robert L. Hill, President, Greater Lynchburg Transit Company, relative to the formation of a state association of public transit officials, a further communication from Mr. Hill advising of tentative plans for the initial meeting in Lynchburg and requesting that the Board indicate its preferences for a meeting date, was before the Board of Directors. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the matter be referred to the Executive Conunittee of Greater Roanoke Transit Company to select a representa- tive to attend the meeting. The motion was seconded by Mr. Grove and unanimously adopted. There being no further business, the President declared the meeting adjourned. APPROVED: President Secretary ~REATER ROANOKE TRANSIT COMPANY, Monday, October 18, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, October 18, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. Due to the fact that a quorum was not present, the President declared the meeting recessed. At 2:55 p.m., the meeting reconvened with President Taylor presiding. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton W. Thomas and President Noel C. Taylor .................................... 6. ABSENT: Director Nicholas F. Taubman ........ 1. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice Presi- dent of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mrs. Bowles moved that the minutes of Monday, September 20, 1976, be approved as written. The motion was seconded by Mr. Garland and unanimously adopted. The Board having previously referred to its Executive Committee for study, report and recommendation a request of RADAR that the Board authorize their request to explore the possibility of funding from UMTA under Section 5 for the operation of specialized transportation services to the elderly and handicapped; and also in reference to a request of Friendship Manor for a letter of support from the Board which would state that the service it provides or is prepared to pro- vide is not designed to meet the special needs of the elderly and handi- capped in this area and the Board will not object to Friendship Manor applying to UMTA for assistance in purchasing two small buses with wheel chair lifts to provide transportation to their residents as well as patients, the Executive Committee submitted a written report recommend- ing, in reference to the request of RADAR, that RADAR be authorized to explore the possibility of funding from UMTA with the understanding that they will work with the GRTC staff toward centralizing control and the clients who will be utilizing this service insofar as possible should be non-ambulatory or those who need assistance in getting into and out of their vehicle. The Committee also recommended, in reference to the request of Friendship Manor, that this matter be brought to the attention of the Board of Directors for consideration and action at an early date. (For full text, see report as filed in the office of the Secretary.) Mr. Thomas moved that the Board of Directors concur in the recommen- dation of the Executive Committee insofar as it pertains to RADAR. The motion was seconded by Mr. Grove and unanimously adopted. Mr. David K. Lisk appeared before the Board in support of the request of Friendship Manor; whereupon, Mr. Thomas moved that the Board concur in concept with the request of Friendship Manor subject to con- currence of RADAR. The motion was seconded by Mrs. Bowles and adopted, ~r. G~rland not yQtin~. Mr. John L. Walker, Attorney, representing a group of residents of the Somerset, Allendale and Clydesdale area of the city, appeared before the Board with respect to the new routing of the Valley Metro South Roanoke bus line, advising that the streets are narrow residential streets with very little through traffic and the residents are, for the most part, opposed to it as evidenced by a petition which has been filed with the Secretary. (For full text, see communication and petition as filed in the Office of the Secretary.) A communication from the General Manager advising that after receiving complaints from residents, he immediately started to work out a practical alternative to the originally proposed route and as a.result the bus was rerouted to continue on Somerset Street to Clydesdale Road, thus avoiding Allendale Street and based upon this action it can be assumed that well over half of the complainants have been satisfied. (For full text, see communication as filed in the Office of the Secretary.) After a discussion as to suggested ways of changing the route, Mr. Grove moved that the possibility of some type of turn-around in the vicinity of Dillard Road be referred to the City Manager for investi- gation and report to City Council at its meeting on Monday, October 25, 1976, with the understanding that after receiving the report, the Executive Committee of GRTC will meet immediately following the City Council meeting to make a determination. The motion was seconded by Mr. Garland and adopted. The Board at its last meeting having referred the annual audit report of GRTC for the year ended June 30, 1976, as prepared by Andrews, Burket & Company, to the GRTC Audit Committee for study and report, Mr. Hubard, Chairman of the Audit Conunittee, advised that the Municipal Auditor has examined the report and finds no unusual comments or figures and recommended that the report as submitted be received and filed. Mr. Hubard moved that the annual audit report be received and filed. The motion was seconded by Mr. Garland and adopted. Mr. Hubard further moved that the General Manager be authorized to solicit proposals for the annual audit of GRTC for the year ending June 30, 1977. The motion was seconded by Mr. Thomas and adopted. The General Manager submitted a written report in reference to the Riverdale route which was eliminated on October llth, advising that while the hardship placed on the two or three regular customers in this area is appreciated, he must be cognizant of the budgetary constraints on the amount of service that is provided and because of the extremely low passenger generation from this area, it cannot be recommended that the service plan, as approved in May, be altered. (For full text, see communication as filed in the office of the Secretary.) Mr. Hubard moved that the Board concur in the report of the General Manager. The motion was seconded by Mr. Grove and adopted. The General Manager submitted a financial and operating statement for the month of September, 1976. (For full text, see statement as filed in the office of the Secretary.) Mr. Hubard moved that the statement be received and filed. The motion was seconded by Mrs. Bowles and adopted. The General Manager briefly summarized the following doc~ents: Trust for Southwestern Virginia Transit Management Company Employees' Retirement Plan and Southwestern Virginia Transit Management Company Employees' Retirement Plan. (For full text, see doc%%ments as filed in the office of the Secretary.) Mr. Hubard moved that the documents be approved as outlined. The motion was seconded by Mr. Grove and adopted. Mr. Hubard further moved that the General Manager be instructed to submit to the Board for consideration a retirement plan for non- union personnel of the company. The motion was seconded by Mr. Garland and adopted. The Board then requested the General Manager to provide it with a brief synopsis of the two documents referred to above. The Director of Marketing submitted a report relative to efforts to obtain fareboxes, advising that UMTA gave the company the choice of completely revising specifications or negotiate a sole-source contract with the manufacturer who could meet the specifications and at the June 21st meeting the Board concurred in the recommendation to pursue the sole-source procurement of fareboxes, that since that time a contract has been negotiated with Duncan Industries and it has been approved by UMTA in the amount of $114,053.00 and transmitting a Resolution pro- viding for acceptance and purchase of the fareboxes. Mr. Garland moved that the Board concur in the report of the Director of Marketing and offered the following Resolution: "A RESOLUTION PROVIDING FOR THE ACCEPTANCE OF A CONTRACT FOR THE PURCHASE OF 54 FAREBOXES AND PARTS, AND PROVIDING FOR THE PURCHASE THEREOF WHEREAS, the Greater Roanoke Transit Company has negotiated a contract with Duncan Industries for the purchase of 54 fare- boxes, vault and spare parts; and WHEREAS, the negotiated price of $114,053.00 is less than the $120,000 budgeted for this item in the Capital Grant project VA-03-0004; and WHEREAS, the Urban Mass Transportation Administration has concurred in the contract between Duncan Industries and the Greater Roanoke Transit Company. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors That the price negotiated with Duncan Industries for furnishing and supplying 54 fareboxes, vault and spare parts in the amount of $114,053.00 be and is hereby ACCEPTED; and That the President of the Greater Roanoke Transit Company be and is hereby authorized to execute the contract on behalf of the Greater Roanoke Transit Company. ADOPTED by vote of the Board of Directors on the 18th day of October, 1976. APPROVED: S/ Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ...................................... 6. NAYS: None ...................................... 0. (Director Taubman absent) The Director of Marketing submitted a written report transmitting a Resolution requesting an amendment to the present Capital Grant from the Urban Mass Transportation Administration, advising that the purpose of the amendment is to change the scope of the present project without requesting additional funds and the change in scope involves the addition of $61,600.00 in capital improvements which were approved by the Board. (For full text, see report as filed in the Office of the Secretary.) Mr. Grove offered the following Resolution: "A RESOLUTION AUTHORIZING THE FILING OF A REQUEST TO AMEND THE URBAN MASS TRANSPORTATION CAPITAL GRANT CONTRACT BETWEEN GREATER ROANOKE TRANSIT COMPANY AND THE UNITED STATES OF AMERICA WHEREAS, Greater Roanoke Transit Company was awarded an UMTA Capital Grant, Project No. VA-03-0004, in the amount of $1,632,480; WHEREAS, Greater Roanoke Transit Company has realized savings to the Capital Grant Project; set out and described in the afore- said capital grant contract, substantially by reason of advantageous purchases made of certain of its capital assets; and WHEREAS, Greater Roanoke Transit Company desires to amend and extend the scope of the project so as to provide additional urgently needed capital improvements; and WHEREAS, such change in the project scope will not change the total project cost nor the amount of the UMTA grant made therefor. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company That Noel C. Taylor, President, is authorized to execute and file a request on behalf of Greater Roanoke Transit Company with the U. S. Department of Transportation for an amendment to Capital Grant Contract, Project VA-03-0004, which amendment shall be, generally, as follows: a. Reduce the cost of 22 buses by $2,525 b. Reduce the cost of bus refurbishment and painting by $6,785 c. Reduce the cost of fareboxes by $5,947 d. Reduce the administrative costs by $35,953 e. Reduce contingencies by $10,390 f. Add the purchase of service car and truck g. Add the purchase of office furniture and equipment h. Add the purchase of money processing equipment i. Add the purchase of maintenance tools and equipment j. Add renovation of facilities That Roger Sweeney, said Company's Director of Marketing and Operations Planning, is authorized to furnish such additional information as the U. S. Department of Transportation may require in connec- tion with the request for amending the contract or project. ADOPTED by vote of the Board of Directors the 18th day of October, 1976. APPROVED: S/ Noel C. Ta~lor Noel C. Taylor, President $/ Mary F. Parker Mary F. Parker, Secretary" Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ................................... 6. NAYS: None ......................... 0. (Director Taubman absent) Mr. Garland offered the following Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended, at a net project cost of $1,095,759.00, with $547,880.00 being federal funds and $547,879.00 being local share: "A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U. S. Department of Transporta- tion in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964, and the U. S. Department of Transportation requirements thereunder; WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company 1. That the president is authorized to execute and file an application on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation to aid in the financing of an operating assistance project generally described as: Operating Expenses (7/1/76 - 6/30/77] Less: Ineligible Operating Expenses $1,752,075 3,845 $1,748,230 652,471 GROSS PROJECT COST Less: Farebox Revenues NET PROJECT COST TOTAL FEDERAL FUNDS TOTAL LOCAL SHARE $1,095,759 $ 547,880 $ 547,879 2. That the President is authorized to execute and file with such application an assurance or any other document required by the U. S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That Roger Sweeney, Director of Marketing, is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application or the project. 4. That Noel C. Taylor, President, is authorized to set forth and execute affirmative minority business policies in connection with the project's procurement needs. ADOPTED by vote of the Board of Directors the 18th day of October, 1976. APPROVED: S/ Noel C. Taylor Noel C. Taylor, President CERTIFICATION I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do hereby certify that the foregoing is a true, complete and correct copy of a Resolution and Order adopted by the Board of Directors of said Company, approved by the President and attested by me as Secretary upon the occasion of a properly convened meeting of the Board of Directors of said Company, held on the 18th day of October, 1976, as shown by the official records of said Company in my custody and under my control. WITNESS my hand and seal of said Company this 18th day of October, 1976. S/ Mary F. Parker Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ............................ 6. NAYS: None ............................ 0. (Director Taubman absent) The Legal Counsel submitted a written report relative to the appointment of a new registered agent, advising that shortly he will no longer be holding his present position with the City of Roanoke nor, his representation on Greater Roanoke Transit Company as its general counsel, that he would like to be relieved of the responsibilities of the registered agent of the corporation and recommending that Mr. James E. Buchholtz be designated as the new registered agent. (For full text, see report as filed in the Office of the Secretary.) Mr. Garland offered the following Resolution designating James E. Buchholtz as the registered agent of GRTC in the place and stead of James N. Kincanon: "RESOLUTION ADOPTED AT A MEETING OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY HELD OCTOBER 18, 1976. BE IT RESOLVED, that James E. Buchholtz, who is a resident of Virginia and a member of the Virginia State Bar and whose business address is the same as the registered office address of Greater Roanoke Transit Company, be and the said James E. Buchholtz is designated, named and appointed as the registered agent of Greater Roanoke Transit Company, in the place and stead of James N. Kincanon; and that proper notice of this action and of such designation be given to the State Corporation Commission. APPROVED: ATTEST: S/ Noel C. Taylor President S/ Mary F. Parker Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor .................................. 6. NAYS: None .................................. 0. (Director Taubman absent) The Director of Marketing submitted a written report relative to bus service to an area on Melrose Avenue between Peters Creek Road and the city limits on a 90 day trial basis, advising that the cost of operating this segment is calculated at $.46 per mile or a total cost of $82.00, that net cost for tke three month period was $.22 per mile or $40.00, and while the cost of the service is relatively low, it has caused some schedule adherence problems. (For full text, see report as filed in the Office of the Secretary.) The Director of Marketing also submitted a written report relative to bus service to the Craig-Robertson Road and Mount Pleasant Boulevard area on a 90-day trial basis, advising that the cost of operating this segment is calculated at $.32 per mile or a total cost of $218.00 with the net cost for the three month period at $.20 per mile or $136.00. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the reports be accepted and concurred in. The motion was seconded by Mr. Garland and adopted. A communication from Mrs. Mary F. St. Clair, 1424A Buena Vista Boulevard, S. E., concerning bus service to that area, was before the Board of Directors. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the communication be referred to the General Manager for study, report and recommendation to the Board at its meeting on Monday, November 15, 1976. The motion was seconded by Mr. Hubard and adopted. A communication from Mrs. G. D. Mathena protesting the recent change in routing of the H~ntington Boulevard bus, was before the Board. (For full text, see communication as filed in the Office of the Secretary.) Mr. Garland moved that the communication be referred to the General Manager for study, report and recommendation to the Board at its meeting on Monday, November 15, 1976. The motion was seconded by Mr. Grove and adopted. There being no further business, meeting adjourned. APPROVED: President the President declared the ATTEST: ~~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, November 15, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, November 15, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ............................ 7. ABSENT: None .................................. 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. John H. Mitchell, Assistant Treasurer, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by Director William S. Hubard. Mr. Grove moved that the minutes of the meeting of October 18, 1976, be approved as written. The motion was seconded by Mrs. Bowles and unanimously adopted. The President advised that Item 5 on the agenda is a Public Hearing relative to Section 5 application and called upon the General Manager to brief the Board. The General Manager advised that the public hearing is being held for the purpose of considering a project for which federal operating assist- ance is being sought from UMTA under the Urban Mass Transportation Act of 1964, as amended, tkat the net project cost for the pariod July 1, 1976, to June 30, 1977, is estimated to be $1,095,759.00, that of this amount, GRTC is applying for $547,880.00 in federal aid to assist in financing its eligible operating expenditures for fiscal year 1977, noting that legal notices in reference to the hearing were published in The Roanoke Times and World News on October 15 and 22, 1976, and at this point any interested persons should be given an opportunity to be heard with respect to the social, environmental or economic impact of the project. The President asked if there were any persons present who would like to respond and no one wishing to be heard, the President declared the public hearin~ closed. Relative to the matter of a request of residents of the Somerset, Allendale and Clydesdale area for rerouting of the Valley Metro South Roanoke bus, and Councilman Nicholas F. Taubman having requested that the City Manager consider the following alternatives and report back to the Board of Directors of GRTC at its meeting on November 15th, the matter was before the body. (1) Go all the way around Somerset Street and come out Clydesdale Road to Avenham Avenue. (2) Turn left off of Avenham Avenue in the same manner as is pre- sently being done, take the first left at Allendale Street, not go up Allendale Street but stop and back out onto Somer- set Street and come straight back to Avenham Avenue in the same manner that the bus came in from Avenham Avenue. (3) Continue up Somerset Street to Peakwood Drive where there is a wide entrance into Somerset Street, make a U-turn with- out backing out and come back down Somerset Street to Aven- ham Avenue. The Vice President of Operations spoke against the possibility of turning left into Allendale and backing out onto Somerset Street because the bus will be blind to traffic coming down Somerset, that in respect to making a U-turn at Somerset Street and Peakwood Drive, this would be an acceptable substituta althougk it is Rot a good solution and the General Manager kas indicated if tkis is the will of the Board it can be done, but it is felt that the bus will not be able to make a clear swing-around. Mr. Haner recommended that the bus turn left off Avenham onto Somerset and complete the loop on Cydesdale and back to Avenham as is presently being done. Mr. Garland offered a suggestion that the South Roanoke bus proceed south on Avenham Avenue to Franklin Road and turn right and return to the downtown area by way of Broadway, and that the Prospect Hills bus in its return route go north on Avenham Avenue instead of proceeding north on Franklin Road. The General Manager stated that one of the immediate problems would be timing, advising that he cannot overemphasize the fact that $40,000.00 was recently spent for a route study, that there was public input and each change was thoroughly studied before any recommendations were made to the Board. He added that there are several alternatives but he does not feel they would be as good as what is presently being done, that they are trying to serve the people and reduce the deficit and any major changes at this point would be detrimental to the system. Since the General Manager could not reply to Mr. Garland's suggestion without additional study and consultation with the Director of Marketing and Operations Planning, it was suggested that the Board hold a special meeting immediately following the City Council meeting on Monday, November 22, 1976, to resolve the matter. Mr. James M. Turner, Jr., Attorney, representing the residents, requested that the City Council consider the matter at its next Monday night meeting on December 13, 1976, at 7:30 p.m. Mr. Taubman moved that action on the matter be deferred until Monday, December 13, 1976, at which time the Board of Directors will hold a special meeting immediately followin9 the City Council meetin9 and that the General Manager be requested to report to the Board on the feasibility of Mr. Garland's suggestion. The motion was seconded by Mr. Thomas and adopted, Mr. Hubard voting no. A report of the Director of Marketing and Operations Planning in connection with elimination of the bus service on Huntington Boulevard, N. E., as per a communication from Mrs. G. D. Mathena, advising that to revise the present Huntington Court route now would inconvenience just as many or more people along other portions of the route and he does not recommend any changes to the route at this time, was before the Board of Directors. (For full text, see report as filed in the office of the Secretary.) Mr. Taubman moved that the Board concur in the report. The motion was seconded by Mr. Hubard and unanimously adopted. A report of the Director of Marketing and Operations Planning in connection with the elimination of bus service on Buena Vista Boulevard, S. E., as per a communication from Mrs. Mary F. St. Clair, advising that considering the Board's mandate to make economies in the operation, and the fact that most people on Buena Vista using the bus service are within a reasonable walking distance of 9th Street, it is felt that no changes should be made to the Riverdale route, was before the Board of Directors. (For full text, see report as filed in the office of the Secretary.) Mr. Taubman moved that the Board concur in the report. The motion was seconded by Mr. Hubard and unanimously adopted. A communication from Mrs. Charlene H. Chambers, Chairman, RADAR Board, setting forth acknowledgement and acceptance of certain action taken by the Board at its meeting in October relative to the official designa- tion of RADAR to function as an advisory board of GRTC for specialized transportation services to the elderly and handicapped, was before the Board of Dkrecto~s. (For full text, see communication as filed in the Office of the Secretary.) Mr. Hubard moved that the communication be received and filed. The motion was seconded by Mr. Thomas and unanimously adopted. A communication from Mrs. Charlene H. Chambers, Chairman, RADAR Board, in response to a request of Friendship Manor for approval to submit a 16 (b) (2) application to UMTA, advising that RADAR concurs, in concept, with the intent of the Friendship Manor application to UMTA and approves its submittal under certain conditions. (For full text, see communication as filed in the Office of the Secretary.) Mr. Thomas moved that the Board concur in the communication. The motion was seconded by Mr. Taubman and unanimously adopted. The General Manager presented a financial and operating report for the month of October, 1976. (For full text, see report as filed in the Office of the Secretary.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. The General Manager advised of a proposal to establish outlets to sell ten ride tickets, that several banks have been contacted and they are willing to provide this service at no commission, that instead of handling them on a daily basis, they prefer that X number of tickets be placed in the bank on consignment and that a checking account be opened wherein daily receipts from the sales may be deposited and at the end of the month the Treasurer would draw a check on the account and the funds would be given to Valley Metro t'O' cover operating expenses. Mr. Hubard moved that the Board authorize the appropriate officials of the corporation to open checking accounts with any member banks of FDIC operating within the City of Roanoke. The motion was seconded by Hr- Thomas ~nd unanimously ~dopted. Mr. Hubard then offered the following Resolution: "A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF SALES CENTERS AT FDIC BANKS IN THE CITY FOR THE SALE OF VALLEY-METRO TEN RIDE TICKET BOOKLETS UPON CERTAIN TERMS AND CONDITIONS. WHEREAS, it has been recommended by the management company for the Valley-Metro mass transit system in the City that it would be beneficial to enter into agreements with FDIC banks in the City for the establishment of sales centers for Valley- Metro ten ride ticket books at such banks, and to establish checking accounts at such banks for the deposit of ticket sales receipts, in which recommendation the Board concurs; THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the management company for the Valley-Metro Mass Transit System in the City be and it hereby is authorized and directed to establish in agreement with any local FDIC banks, sales centers for the sale of Valley-Metro ten ride ticket booklets at such banks and to further open appropriate checking accounts at such banks for the deposit of ticket sales receipts. APPROVED: ATTEST: S/ Noel C. Ta~lor President S/Mar~ F. Parker Secretary Mr. Hubard moved the adoption of the Resolution. by Mr. Thomas and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, President Taylor ................................... 7. NAYS: None ................................... 0. There being no further business, the President declared the meeting adjourned. APPROVED: President The motion was seconded Taubman, Thomas and ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, December 20, 1976. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, December 20, 1976, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Grove, William S. Hubard, Nicholas F. Taubman, Noel C. Taylor ........................................................... 7. ABSENT: None ....................................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Michael Hufnagel, ATE Marketing Director; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. John H. Mitchell, Assistant Treasurer, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by President Noel C. Taylor. Mr. Grove moved that the minutes of the meeting of November 15, 1976, be approved as written. The motion was seconded by Mr. Garland and unani- mously adopted. The General Manager presented the financial and operating statement for the month of November, 1976. (For full text, see statement as filed in the Office of the Secretary.) After a discussion thereof, Mr. Hubard moved that the statement be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. Robert A. Garland, Lucian Y. Hampton W. Thomas and President Mr. Michael Hufnagel, ATE Marketing Director, appeared before the Board and made a presentation regarding a marketing review of what has happened to -- Valley Metro from March 1975 until the present time, and also as to what needs to take place from the present time forward to market Valley Metro. (For full text, see statement as filed in the Office of the Secretary.) No action was requested or taken on the presentation. The Board at its last regular meeting having deferred action on a request of residents of the Somerset, Allendale and Clydesdale area for rerouting of the Valley Metro South Roanoke bus pending report from the General Manager relative to the following suggestion from Director Garland, viz: that the South Roanoke bus proceed south on Avenham Avenue to Franklin Road and turn right and return to the downtown area by way of Broadway, and that the Prospect Hills bus in its return route go north on Avenham Avenue instead of proceeding north on Franklin Road, the matter was before the Board. The General Manager presented a written report in connection with the suggestion and listed the following four alternatives to the situation: "1. Continue to operate the loop as at present and have approxi- mately 21 households on Somerset and Clydesdale dissatisfied. 2. Reverse the loop and satisfy at least a portion of the 21 households. 3. Turn the bus around at Peakwood, thereby satisfying the objections of the Clydesdale residents. Revise the South Roanoke route and the Prospect Hills route as proposed at the November 15, 1976, Board Meeting thereby satisfying the 21 households, however, adding substantially to our operating cost, creating more confusion and incon- venience to our passengers, and opening the door for trans- fer abuse resulting in lost fares." The Director of Marketing and Operations Planning advised as to the cost factors involved in the four alternatives. In a discussion of the alternatives, Director Taubman advised that this matter has been thoroughly discussed by the Board on numerous occasions and has received a great deal of study by the management, and it is obvious that none of the four listed alternatives will satisfy everyone, therefore, he moved that alternative No. 3, "Turn the bus around at Peakwood, thereby satisfying the objections of the Clydesdale residents" as contained in a report of the General Manager under date of November 19, 1976, be approved by the Board. The motion was seconded by Mr. Thomas and unanimously adopted. Mr. James M. Turner, Jr., Attorney, representing the residents, appeared before the Board and stated that his clients continue to feel that the suggestion previously offered by Director Garland seems to be the most practical solution, however, they cannot refute the costs involved, but they do request that as plans are made in the future that the Board be aware of this situation and come up with a better alternative. The Director of Marketing and Operations Planning advised that at the last meeting of the Board, a proposal to sell ten ride tickets at several of the local banks in the city was approved, that since that time he has met with the Acting Director of Finance of the City of Roanoke and administratively they intend to implement a plan whereby these same tickets will also be sold in the City Collector's Office in the Courthouse, effective the first week of January, There being no further business, adjourned. APPROVED: President ~ 1977. the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, January 17, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, January 17, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton W. Thomas, and President Noel C. Taylor ................................................................. 6. ABSENT: Director Nicholas F. Taubman .............................. 1. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Greater Roanoke Transit Company. The meeting was opened with a prayer by Dr. Noel C. Taylor. Mr. Grove moved that the minutes of the meeting of December 20, 1976, be approved as written. The motion was seconded by Mrs. Bowles and adopted. The President called to the attention of the Board the need to elect a Treasurer to fill the unexpired term of Mr. A. N. Gibson, resigned, ending July, 1977; whereupon, Mr. Garland placed in nomination the name of Mr. Joel M. Schlanger. There being no further nominations, Mr. Schlanger was elected as Treasurer of Greater Roanoke Transit Company to fill the unexpired term of Mr. A. N. Gibson ending July, 1977, by the following vote: Secretary, FOR MR. SCHLANGER: Directors Bowles, Garland, Grove, Thomas and President Taylor ........................................... 5. (Director Taubman absent) (Director Hubard was out of the room) The General Manager presented a written report relative to a summary of the Prospect Hills route which was extended to Mountain View Market on U. S. Highway 220 south for a three-month trial period. He also presented a written report relative to a sun~ary of the Raleigh Court route which was extended to Lewis-Gale Hospital for a three-month trial period. (For full text, see reports as filed in the Secretary's Office.) Mr. Garland moved that the reports be received and filed and that the General Manager be instructed to submit further progress reports on the two routes within ninety days. The motion was seconded by Mr. Grove and adopted. The General Manager presented a written report in reference to the Somerset-Clydesdale residents' protest of the South Roanoke loop, advising that the attorney representing the residents requested that rather than utilizing the Peakwood turn-around, that the Company consider an earlier alternative of "reversing the loop", that with the approval of the Execu- tive Committee he complied with this request effective January 3, 1977, and requesting the concurrence of the Board in this action. (For full text, see report as filed in the Secretary's Office.) Mrs. Bowles moved that the Board concur in the above stated action. The motion was seconded by Mr. Grove and adopted. The General Manager presented the Financial and Operating Statement of Greater Roanoke Transit Company for the month of December, 1976. (For full text, see statement as filed in the Secretary's Office.) At this point, Mr. Hubard entered the meeting. Mrs. Bowles moved that the statement be received and filed. The motion was seconded by Mr. Garland and adopted. AS previously requested by the Board, the General Manager presented a written report relative to the feasibility of a fare increase no later than June 30, 1977, to cover increased operating costs, advising that if ATE is to continue providing a viable transit service to the citizens of Roanoke, it must be given ample time to market Valley Metro through the stabilization of the present trimmed down system at the existing fares. (For full text, see report as filed in the Secretary's Office.) A discussion was held in reference to the possibility of becoming self-insured as was Roanoke City Lines, Incorporated. It was pointed out that the City Manager is presently considering increasing the deductible amounts for certain city insurance coverage and it was suggested that he might confer with the General Manager of Valley Metro in reference to increasing the deductible amounts on the city bus fleet. It was also suggested that consideration be given to the feasibility of becoming self- insured. Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Grove and adopted, Mr. Thomas voting no. There being no ad j ourned. AP P ROVE D: ~ President further business, the President declared the meeting ATTE ST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, January 24, 1977. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 12:30 p.m., Monday, January 24, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, William S. Hubard, Nicholas F. Taubman and President Noel C. Taylor .................. 5. ABSENT: Directors Lucian Y. Grove and Hampton W. Thomas ............. 2. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. John H. Mitchell, Assistant Treasurer, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by President Noel C. Taylor. The General Manager presented a written report relative to the efforts of the Downtown Business League to revitalize the downtown area, advising that it has been his experience while operating throughout the country, that the demise of most downtown areas closely paralleled the passenger decline of the local city transit system, that there is no doubt in his mind that a good, viable city transit system is absolutely essential in any efforts to revitalize Downtown Roanoke and, further, a growing, progressive downtown will do much to stabilize and attract new ridership for Valley Metro. He added that the Downtown Business League has agreed in theory to several joint promotions that might be tried as part of a continuing cooperative venture helping both Downtown and Valley Metro. He stated that perhaps the most significant promotion would be that of offering free bus rides within the downtown area, commonly known as DASH (Downtown Area Short Hop), which has proven very successful in a number of cities, that basically persons traveling from one point in the downtown area to another point within the area are permitted and encouraged to ride the bus free. In concluding, he noted that DASH will not increase the operating expenses of the transit system as all buses are presently scheduled through the area and a loss of revenue is not anticipated because it is unlikely that anyone would pay a fare to ride several blocks. In a discussion of the matter, Mr. Sweeney advised that there will be a one-time start-up charge of $2,000.00 to get the system into operation such as advertising, signing, etc., and the Downtown Business League has agreed to bear one-half of that expense. Mr. Garland moved that the General Manager be instructed to implement the DASH program no later than March 4, 1977. The motion was seconded by Mr. Taubman and adopted. There being no further business, the President declared the meeting adjourned. APPROVED:~/~ ~' ~~ ~-~ATTEST:~ · President Secretary GREATER ROANOKE TRANSIT COMPANY, Tuesday, February 22, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Tuesday, February 22, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman and President Noel C. Taylor ................................................................... 6. ABSENT: Director Hampton W. Thomas ................................. 1. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by Dr. Noel C. Taylor. Mr. Taubman moved that the minutes of January 17 and 24, 1977, be approved as written. The motion was seconded by Mr. Grove and adopted. The General Manager advised that pursuant to instructions of the Board, proposals were solicited to provide for the annual audit of Greater Roanoke Transit Company for the fiscal year ending June 30, 1977; whereupon, the President called upon the Secretary to read the following proposals: Young & Prickitt $1,900.00 Andrews, Burket & Company 2,500.00 Peat, Marwick, Mitchell & Company 2,500.00 Mr. Taubman moved that the proposals be referred to a committee to be appointed by the President for study, report and recommendation to the Board. The motion was seconded by Mr. Hubard and adopted. The President appointed Messrs. Sam H. McGhee, III, John F. Sweeney and William A. Hewitt as members of the committee. Mr. Samuel L. Davis, Cove Manor resident, appeared before the Board and requested a study of the new bus route from Crossroads Mall to Roanoke Salem Plaza and return by way of Hershberger Road west. (For full text, see communication on file in the Secretary's Office. Mr. Garland moved that the matter be referred to the General Manager for study, report and recommendation to the Board of Directors. The motion was seconded by Mr. Grove and adopted. The General Manager presented a communication advising that Valley Metro's new electronic fare collection system has been operational since February 7th, therefore, necessary action should be taken to dispose of the old type fareboxes, transmitting a summary of the prices recommended for each box, and recommending that the city donate two of the boxes to the Transportation Museum and one to the Channel 15 annual TV Auction. (For full text, see communication on file in the Secretary's Office. The General Manager also presented a communication from the Roanoke Valley Historical Society requesting the donation of one of the fare boxes and he recommended that the Board concur in the request. (For full text, see communication on file in the Secretary's Office. Mr. Hubard moved that the report be received and filed and concurred in by the Board. The motion was seconded by Mr. Taubman and adopted. The General Manager submitted a Financial and Operating Statement for the month of January, 1977. (For full text, see statement on file in the Secretary's Office.) Mr. Garland moved that the statement be received and filed. The motion was seconded by Mr. Grove and adopted. The Director of Marketing and Operations Planning advised that last year a capital improvement budget was presented to the Board for the current fiscal year, that the management has investigated various ways of funding the improvements and called upon UMTA to inquire if they could amend the present grant they are now working on which was the grant that helped buy the buses, and UMTA indicated if there was enough money available they saw no reason why the grant could not be amended. Mr. Sweeney stated that they have realized some cost savings in the grant, therefore, there is enough money available in the present grant to allow amendment, that the necessary documentation was submitted to UMTA which has been approved and UMTA has returned a contract that must be executed amending the present grant contract. He then suggested that the Board adopt a Resolution which will accomplish approval of the amendment to the grant contract. Mr. Taubman offered the following Resolution: "A RESOLUTION AUTHORIZING THE ACCEPTANCE OF AN OFFER TO AMEND THE URBAN MASS TRANSPORTATION CAPITAL GRANT CONTRACT BETWEEN GREATER ROANOKE TRANSIT COMPANY AND THE UNITED STATES OF AMERICA. WHEREAS, Greater Roanoke Transit Company was awarded an UMTA Capital Grant, Project No. VA-03-0004, in the amount of $1,632,480; and WHEREAS, Greater Roanoke Transit Company has realized savings to the Capital Grant Project; set out and described in the afore- said capital grant contract, substantially by reason of advantageous purchases made of certain of its capital assets; and WHEREAS, Greater Roanoke Transit Company desires to amend and extend the scope of the project so as to provide additional ur- gently needed capital improvements; and WHEREAS, the United States has offered to amend the UMTA grant heretofore made for the project pursuant to Project No. VA-03-0004, Amendment No. 2, dated February 8, 1977. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company, That Noel C. Taylor, President, is authorized to accept in writing on behalf of Greater Roanoke Transit Company the U. S. Department of Transportation Amendment No. 2 to Capital Grant Contract, Project VA-03-0004, which amendment shall be, generally, as follows: a. Add the purchase of supervisors' car and service truck. b. Add the purchase of maintenance tools and equipment. c. Add the purchase of office equipment and furniture. d. Add the purchase of money processing equipment. e. Add the rehabilitation of facilities. f. Reduce administrative expenses by $35,953. g. Reduce contingencies by $10,390. That Roger Sweeney, said Company's Director of Marketing and Operations Planning, is authorized to furnish such additional information as the U. S. Department of Trans- portation may require in connection with the request for amending the contract or project. ADOPTED by vote of the Board of Directors the 22nd day of February, 1977. APPROVED: S/ Noel C. Taylor S/ Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Taubman moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor .................................................. 6. NAYS: None ........................................ 0. (Director Thomas absent) The Director of Marketing and Operations Planning presented a communi- cation in reference to cessation of bus service to the Town of Vinton, transmitting four alternatives in connection with routing, and recommending adoption of Alternative No. 4. (For full text, see communication on file in the Secretary's Office.) After a discussion relative to the alternatives, Mr. Taubman moved that the Board concur in the recommendation of the Director of Marketing and Operations Planning and that Alternative No. 4 be approved by the Board. The motion was seconded by Mr. Hubard and adopted. A discussion ensued relative to private bus companies operating on city streets; whereupon, Mr. Grove moved that the Acting City Attorney for the City of Roanoke be requested to make recommendations to City Council relative to City Code regulations that would allow the City of Roanoke to regulate the operation of private bus companies on city streets. The motion was seconded by Mr. Garland and adopted. Mr. Hubard offered the following Resolution naming Colonial American National Bank a depository of Greater Roanoke Transit Company: "RESOLUTION ADOPTED AT MEETING OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY ON FEBRUARY 22, 1977 BE IT RESOLVED, that Colonial American National Bank be, and it is hereby, designated a depository of this Corporation and that funds so deposited may be withdrawn upon a check, draft, note or order of the Corporation. BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against said account be signed by any one of the following: NAME TITLE Joel M. Schlanger John H. Mitchell D. R. Wood Treasurer Assistant Treasurer Assistant Treasurer and countersigned by any one of the following: NAME TITLE Byron E. Haner Sam H. McGhee, III Vice President of Operations Assistant Vice President of Operations whose signatures shall be duly certified to said Bank, and that no checks, drafts, notes or orders drawn against said Bank shall be valid unless so signed. BE IT FURTHER RESOLVED, that said Bank is hereby authorized and directed to honor and pay any checks, drafts, notes or orders so drawn, whether such checks, drafts, notes or orders be payable to the order of any such person signing and/or countersigning said checks, drafts, notes or orders, or any of such persons in their individual capacities or not, and whether such checks, drafts, notes or orders are deposited to the individual credit of the person so signing and/or countersigning said checks, drafts, notes or orders, or to the individual credit of any of the other officers or not. This resolution shall continue in force and said Bank may consider the facts concerning the holders of said offices, respectively, and their signatures to be and continue as set forth in the certificate of the Secretary or Assistant Secretary, accompanying a copy of this resolution when delivered to said Bank or in any similar subsequent certificate, until written notice to the contrary is duly served on said Bank. IN WITNESS WHEP~OF, I have hereunto affixed my name as Mary F. Parker, Secretary and have caused the corporate seal of said Corporation to be hereto affixed this 22nd day of February, 1977. S/ Mary F. Parker Secretary I, Noel C. Taylor, a Director of said Corporation, do hereby certify that the foregoing is a correct copy of a resolution adopted as above set forth. S/ Noel C. Taylor President" Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor ...................................... 6. NAYS: None ...................................... 0. (Director Thomas absent) Mr. Taubman offered the following Resolution naming Colonial American National Bank a depository for certain capital funds of Greater Roanoke Transit Company: "RESOLUTION ADOPTED AT MEETING OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY ON FEBRUARY 22, 1977. BE IT RESOLVED that The Colonial-American National Bank of Roanoke be, and it is hereby, designated a depository for certain capital funds of this Corporation, to be deposited in a checking account to be carried in the name of "Greater Roanoke Transit Company, Capital Account"; and that funds so deposited in said account may be withdrawn upon a check, draft, note or order of the Corporation. BE IT FURTHER RESOLVED that all checks, drafts, notes or orders drawn against the aforesaid account be signed by any one of the following: Joel M. Schlanger John H. Mitchell D. R. Wood Treasurer Assistant Treasurer Assistant Treasurer and countersigned by either one of the following: NAME TITLE Byron E. Haner Sam H. McGhee, III Vice President of Operations Assistant Vice President of Operations whose signatures shall be duly certified to said Bank, and that no checks, drafts, notes or orders drawn against said account at said Bank shall be valid unless so signed. APPROVED: ATTEST: S/ Noel C. Taylor S/ Mary F. Parker President Secretary" Mr. Taubman moved the adoption of the Resolution. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor ....................................................... 6. NAYS: None ............................................ 0. (Director Thomas absent) The President advised of the need to elect a new General Counsel to re- place Mr. James N. Kincanon who recently retired from service of the city in January; whereupon, Mr. Hubard placed in nomination the name of Mr. Wilburn C. Dibling, Jr. There being no further nominations, Mr. Dibling was elected as General Counsel of Greater Roanoke Transit Company by the following vote: FOR MR. DIBLING: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor ............................... 6. (Director Thomas absent) The General Manager requested an Executive Session to discuss personnel matters. Mr. Hubard moved that the Board meet in Executive Session to discuss personnel matters. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor ........................................... 6. NAYS: None ........................................... 0. (Director Thomas absent) After the Executive Session, the General Manager recommended that the Board authorize hiring of a new Superintendent of Maintenance, effective March 1, 1977, at a salary of $950.00 per month, with the understanding that effective July 1, 1977, the salary will increase to $1,000.00 per month and effective October 1, 1977, the salary will increase to $1,085.00 per month. Mr. Garland moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Grove and adopted. There being no further business, adjourned. APPROVED: Pre s ident~ the President declared the meeting ATTEST: ~tJ~ Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, March 21, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, March 21, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. President Noel C. Taylor .............................. 7. Mr. pursuant to written notification of Bowles, Robert A. Garland, Lucian Y. Thomas and ABSENT: None .................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. John H. Mitchell, Assistant Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by President Noel C. Taylor. Mr. Hubard moved that the minutes of February 22, 1977, be approved as written. The motion was seconded by Mr. Taubman and unanimously adopted. AUDITS: A committee composed of Messrs. Sam H. McGhee, III, John F. Sweeney and William A. Hewitt submitted a written report in connection with audit proposals for the year ended June 30, 1977, for Greater Roanoke Transit Company, recommending that the proposal submitted by Young & Prickitt in the maximum amount of $1,900.00 be accepted. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the Board concur in the recommendation. The motion was seconded by Mr. Grove and unanimously adopted. AUDITS: The General Manager presented a Financial and Operating Statement of Greater Roanoke Transit Company for the month of February, 1977. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. DASH RIDERSHIP REPORT: The General Manager submitted a verbal report relative to DASH ridership, advising that the program was started on March 4, 1977, that during the first twelve days, 35 passengers were averaged on a weekday and approximately 60 passengers were averaged on Saturday. He guessed that after the Program has continued in operation for some time, it will average in excess of 12,000 passengers per year. In a discussion, Mrs. Bowles suggested that the management check into the feasibility of extending the DASH system to include the Roanoke Civic Center. Mr. Hubard moved that the verbal report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. TIRE MILEAGE CONTRACT: The General Manager made reference to a tire mileage contract that was entered into by Roanoke City Lines and later assigned to Valley Metro with Goodyear Tire and Rubber Company for the period from May, 1972, to April 30, 1977, that in negotiations with Goodyear they have agreed to renew the present contract without increase in the tire rates, however, they have insisted on raising the service rate from .00189¢ per mile to .00303¢ per mile which amounts to approximately a 60% increase for service only, that he feels this is far out of line and for that reason recommends that Valley Metro provide its own service which will save approximately $4,600.00 per year. He then requested the Board's approval to renew the present contract with Goodyear using the past tire rate but deleting the service contract, it being understood that Valley Metro will provide its own servicing. Mr. Taubman moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Grove and unanimously adopted. REPLACEMENT OF OLDER BUSES: The General Manager submitted a written report reviewing the status of the Valley Metro bus fleet and making the following recommendations concerning the orderly replacement of older buses: 2. Immediately sell the 12 buses presently out-of-service. As soon as possible, submit an application to the Urban Mass Transportation Administration (UMTA) and the Virginia Department of Highways for financial assistance for the purchase of six (6) new 35-passenger, air conditioned, diesel buses. Upon delivery of the six new buses, sell ten (10) of the older model buses." He further recommended that the six new buses be 35-passenger, air conditioned, diesel buses of similar construction as the 22 new Flxible buses in the present fleet. In regard to funding, he stated that the new buses are estimated to cost $88,000.00 each for a total cost of $528,000.00 and the costs would be broken down as follows: "Total Cost UMTA (80%) Virginia Highway Dept. City of Roanoke (3%) (17%) In a discussion, the General Manager $528,000 422,400 89,760 15,840 stated that the costs to the city may be only $3,000.00 because Valley Metro hopes to save approximately $13,000.00 in the current capital grant for equipment purchases. Mr. Garland suggested since ridership is low, that it seems more feasible to purchase mini buses rather than the larger buses presently in operation, whereupon, the General Manager stated that mini buses are no cheaper to operate in the long run than the larger buses because 60 - 70 per cent of operational costs are in labor. There was also discussion about the city locking itself a bus system when the fate of the bus system is in doubt and the General Manager advised that he is merely asking for approval to submit the applica- tion for federal funds, that the decision to buy the buses will not have to be made until June 1978, and the city will not be making any commitment to buy the buses if it approves the application now. Mr. Hubard moved that action on the matter be deferred until the next regular meeting of the Board on Monday, April 18, 1977, and that the management furnish the Board with information relative to projected figures on operating costs. The motion was seconded by Mr. Taubman and unanimously adopted. CROSS TOWN ROUTES: The Director of Marketing and Operations Planning presented a report in connection with a request of Mr. Samuel L. Davis for a study of a new bus route from Crossroads Mall to Roanoke-Salem Plaza via Hershberger Road, Cove Road and Melrose Avenue, advising it is his opinion that this route would require a higher per passenger subsidy than the entire system is now experiencing, and would definitely increase the annual operating deficit. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the report be received and concurred in by the Board. The motion was seconded by Mr. Grove and unanimously adopted. INSURANCE: The Executive Committee submitted a written report in connection with insurance proposals which were opened and read before the committee on Friday, March 11, 1977, recommending that the proposal of Charles Lunsford Sons & Associates, Incorporated, for automobile coverages, general liability and workmen's compensation, with property coverages to be written separately, be accepted. into maintaining (For full text, Mr. Thomas moved Executive Committee. adopted. see report on file in the Secretary's Office.) that the Board concur in the recommendation of its The motion was seconded by Mr. Garland and unanimously TEN RIDE TICKETS: The President inquired if the ten ride tickets are presently being sold in any of the downtown stores; whereupon, the General Manager stated that presently they are being sold only in banks and in the Municipal Building, but he hopes they will go on sale within the next thirty days in some of the downtown stores. REFUND SLIPS: The President stated that presently when a person does not have the correct change for bus fare, he is given a refund slip that must be redeemed at the Valley Metro offices, that this seems to pose an inconvenience to the public and suggested that the management look into the possibility of establishing a more centralized location wherein this transaction may be handled in a more convenient manner. The General Manager suggested that possibly the Municipal Building would be a good location and advised that he will report to the Board at some future date. PENDLETON BUS LINES: Mr. Ross Hart, Attorney, representing Pendleton Bus Lines, appeared before the Board in reference to an Ordinance presently pending before the City Council that would regulate urban mass transit in the City of Roanoke, advising that two weeks ago, at his request, the City Council deferred action on that Ordinance so that Pendleton representa- tives and the management of Valley Metro could get together to try to resolve three differences, viz: (1) coordination of bus schedules, (2) reestablishment of a transfer system, and (3) pick up and discharge of passengers in the City of Roanoke. He stated that it is his belief the objective of the management team is to put Pendleton Bus Lines out of business, that if this happens Salem, Roanoke County and Vinton will get pressure from their citizens for bus service, and then they are going to come to Roanoke City seeking help and in this way the management team wants to force other valley governments to participate in Valley Metro. In concluding, Mr. Hart requested that the Ordinance which is scheduled to come before the City Council on March 28, 1977, not be adopted, and (1) that a mutually agreed upon transfer system between Valley Metro and Pendleton Bus Lines in order that citizens may get from one point to another without having to pay a double fare be established, (2) that there be discussion as to possible coordination of service and (3) that a pickup and discharge policy be established. Mr. Thomas moved that the above three points be referred to the Valley Metro management team to meet with representatives of Pendleton Bus Lines for an exchange of information with a written report to the Board of Directors. The motion was seconded by Mr. Garland and unanimously adopted. There being no further business, adjourned. APPROVED: // President ~ the President declared the meeting Secretary GREATER ROANOKE TRANSIT COMPANY, Thursday, March 31, 1977. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., on Thursday, March 31, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notifi- cation of the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor .................................... 7. ABSENT: None .......................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The President advised that the purpose of the meeting was to take formal action on the Valley Metro labor agreement. In view of the above stated purpose of the meeting, Mr. Garland moved that the Board meet in Executive Session to discuss a legal matter. The motion was seconded by Mr. Thomas and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor .......................................................... 7. NAYS: None .......................................................... 0. At 2:10 p.m., the Board reconvened with the following Directors present and the President presiding: PRESENT: Directors Bowles, Garland, Grove, Hubard, Taylor ........................................... 6. ABSENT: Director Thomas .................... 1. Mr. Garland moved that the Board approve the Final Company Offer - March 29, 1977, Labor Agreement Between Southwestern Virginia Transit Management Company and Amalgamated Transit Union Local 1544 for Period April 1, 1977 - March 31, 1979. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and President Taylor ..................................................................... 6. NAYS: None ........................................................... 0. (Director Thomas absent) (For full text, see Agreement on file in the Secretary's Office.) There being no further business, the President declared the meeting adjourned. APPROVED: Taubman and President ATTEST: Secretar7 GREATER ROANOKE TRANSIT COMPANY, Monday, April 18, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, April 18, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification of the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ............................................. 7. ABSENT: None ................................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director, Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Douglas R. Wood, Assistant Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by Dr. Noel C. Taylor. MINUTES: Mr. Grove moved that the minutes of the meetings of March 21, 1977, and March 31, 1977, be approved as written. The motion was seconded by Mr. Garland and unanimously adopted. FINANCIAL REPORT: The General Manager presented the financial and operating statement for the month of March, 1977. (For full text, see statement on file in the Secretary's Office.) Mr. Hubard moved that the statement be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. TEN RIDE TICKET OUTLET REPORT: The General Manager presented a report advising that ten ride tickets may now be purchased at the Heironimus stores downtown, Towers Shopping Center and Crossroads Mall, that in addition to the N & W Credit Union, the following downtown banks are continuing the sale of the ten ride tickets: First National Exchange Bank, Colonial-American National Bank, Mountain Trust Bank, New Bank of Roanoke and United Virginia Bank. He further stated that the City Collector's Office is continuing the sale of the tickets and beginning May 2, 1977, will redeem the exact fare coupons. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. MAINTENANCE REPORT: The General Manager advised that Mr. A1 Daley, one of ATE's Staff Maintenance Specialists, recently spent a week at Valley Metro for the primary purpose of advanced training for the newly appointed Superintendent of Maintenance, that during his visit it was also felt that an internal review of the Maintenance Department was in order, and transmitting copy of a communication from Mr. Daley advising of the results of the inspection. (For full text, see report and communication on file in the Secretary's Office.) Mr. Garland moved that the report and communication be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. DASH REPORT: The Director of Marketing and Operations Planning presented a verbal report in connection with the investigation of extending the DASH Program to the Roanoke Civic Center, advising that a passenger count was taken along Williamson Road along routes serving the Civic Center and it was determined that on weekdays, there is an average of 45 1/2 passengers per day boarding and alighting between downtown and the Civic Center, that on an annual basis, that would be approximately 12,000 passengers and if the DASH system were extended, there would be a loss of revenue of approximately $4,000.00 per year. Mr. Taubman suggested that the management company contact the Down- town Business League to ascertain if they would be willing to participate with GRTC in the cost of providing free chartered bus service to and from downtown Roanoke during certain events at the Roanoke Civic Center. Mr. Taubman moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. RALEIGH COURT, LEWIS-GALE HOSPITAL AND PROSPECT HILLS ROUTE: The Director of Marketing and Operations Planning presented a summary of the operating results of the Raleigh Court route which was extended to Lewis- Gale Hospital and the Prospect Hills route which was extended to the High- way 220 South area, recommending, based upon ridership increases, that both route extensions be made permanent. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the Board concur in the recommendation. The motion was seconded by Mrs. Bowles and unanimously adopted. FLEET REPLACEMENT SCHEDULE: The Director of Marketing and Operations Planning advised that at the last Board meeting the management submitted a recommendation to purchase six new transit buses which would be scheduled for delivery in 1979, and in response to the Board's request, he submitted information relative to five alternative short-range fleet replacement schedules. He stated that based on the total local capital and operating costs, the management still recommends the purchase of six new buses in 1979, the local share to be $15,840.00 which is already available, and, therefore, no additional appropriation would be required. (For full text, see report on file in the Secretary's Office.) The request to purchase the six new buses having once again brought up the discussion of mini-buses versus larger buses, the Director of Marketing and Operations Planning submitted a written report, the purpose of which to show, how, in fact, the larger bus is less costly to operate than the mini-bus. (For full text, see report on file in the Secretary's Office.) There was considerable discussion as to the future of Valley Metro and concern was expressed about increasing the fleet when ridership continues to decline. Mr. Grove moved that the proposed Resolution before the Board of Directors be amended to provide that application be made for purchase of three buses rather than six. The motion was seconded by Mr. Taubman and adopted, Directors Bowles, Garland and Thomas voting no. Mr. Garland stated that he could not support acquiring any more buses until he has seen some evidence that ridership is going to increase. Mr. Grove then offered the following Resolution as amended: "RESOLUTION Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended. WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the pro- vision by it of the local share of project costs; WHEREAS, it is required by the U. S. Department of Transpor- tation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U. S. Department of Transportation requirements there- under; and WHEREAS, it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in con- nection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for con- tracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services: NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company That the President is authorized to execute and file an application on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation, to aid in the financing of the purchase of three (3) new 35 passenger, diesel transit buses; That the President is authorized to execute and file with such application an assurance or any other document required by the U. S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. That Roger Sweeney, Director of Operations Planning, is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application or the project. That the President is authorized to set forth and execute affirmative minority business policies in connection with the project's procurement needs. Adopted by vote of the Board of Directors the 18th day of April, 1977. APPROVED: S/ Noel C. Taylor Noel C. Taylor, President CERTIFICATE The undersigned duly qualified and acting Secretary of the Greater Roanoke Transit Company certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Greater Roanoke Transit Company held on April 18, 1977. S/ Mary F. Parker Mary F. Parker, Secretary Date: April 18, 1977 " Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Directors Grove, Hubard, Taubman and President Taylor .... 4. NAYS: Directors Bowles, Garland and Thomas ..................... 3. Mr. Hubard moved that the matter be referred to Roanoke City Council for appropriate action. The motion was seconded by Mr. Taubman and unanimously adopted. PERSONNEL: The General Manager requested an Executive Session with the Board relative to personnel matters. Mr. Hubard moved that the Board meet in Executive Session to discuss personnel matters. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor ................................................ 7. NAYS: None .................................................... 0. At 3:00 p.m., the President declared the meeting recessed. At 3:10 p.m., the Board reconvened with all members present and the President presiding. VALLEY METRO EMPLOYEES: In respect to salaried supervisory staff and personnel at Valley Metro, the General Manager advised that he would like authorization to adjust their salaries, for a package of $8,360.00, which amounts to a 7.4% pay increase, that he would like further authority to apply these increases on a merit basis and, at the same time, abolish one position so that this action would have the net effect of reducing the salaried payroll by 1.9%. Mr. Hubard moved that the General Manager be authorized to increase said salaries on an average of 7.4% for a package of $8,360.00. The motion was seconded by Mrs. Bowles and unanimously adopted. There being no further business, ad j ourned. APpRovED: ~.,~ ~"~ ~ e~s i~dd~'n ~--~' the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, May 16, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:15 p.m., Monday, May 16, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ................................................. 7. ABSENT: None ....................................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Opera- tions, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. The meeting was opened with a prayer by Dr. Noel C. Taylor. MINUTES: Mrs. Bowles moved that the minutes of the meeting of Monday, April 18, 1977, be approved as written. The motion was seconded by Mr. Garland and unanimously adopted. FINANCIAL REPORT: The General Manager presented the Financial and Operating Report for the month of April, 1977. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the report be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. SURPLUS BUSES: The General Manager submitted a written report relative to the sale of surplus buses, requesting approval to sell 21 buses at the best negotiated price, subject to concurrence of the Vice President of Operations. (For full text, see report on file in the Secretary's Office.) Mr. Hubard moved that the General Manager be authorized to sell the buses at the best negotiated price as opposed to competitive bidding, subject to review by the Legal Counsel. The motion was seconded by Mr. Grove and unanimously adopted. SECTION FIVE APPLICATION: Mr. Garland offered the following Resolution authorizing the filing of an application with the Department of Transporta- tion, United States of America, for a grant under the Urban Mass Transporta .... tion Act of 1964, as amended, which would authorize application for $581,400 in federal operating assistance, $561,800 from the City of Roanoke, $15,000 from the State and $4,600 from advertising revenues: "RESOLUTION A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose cer- tain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assis- tance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964, and the U. S. Department of Transportation requirements thereunder: WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY 1. That the president is authorized to execute and file an application on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation to aid in the financing of an operating assistance project generally described as: Operating Expenses (7/1/77 - 6/30/78) Less: Ineligible Operating Expenses $1,738,070 3,600 $1,734,470 571,670 GROSS PROJECT COST Less: Farebox Revenues NET PROJECT COST TOTAL FEDERAL FUNDS TOTAL LOCAL SHARE $1,162,800 $ 581,400 $ 581,400 2. That the president is authorized to execute and file with such application an assurance or any other document required by the U. S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That Roger Sweeney, Director of Marketing, is authorized to furnish such additional information as the U. S. Department of Trans- portation may require in connection with the application or the project. 4. That Noel C. Taylor, President, is authorized to set forth and execute affirmative minority business policies in connection with the project's procurement needs. ADOPTED by vote of the Board of Directors the 16th day of May, 1977. Approved: s/ Noel C. Taylor Noel C. Taylor, President CERTIFICATION I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do hereby certify that the foregoing is a true, complete and correct copy of a Resolution and Order adopted by the Board of Directors of said Company, approved by the President and attested by me as Secretary upon the occasion of a properly convened meeting of the Board of Directors of said Company, held on the 16th day of May, 1977, as shown by the official records of said Company in my custody and under my control. WITNESS my hand and seal of said Company this 16th day of May, s/ Mary F. Parker Secretary" 1977. Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Hubard and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor ........................................................... 7. NAYS: None ............................................................ 0. The Director of Marketing and Operations Planning advised that a public hearing is required on the application; whereupon, Mr. Hubard moved that the public hearing be held on Monday, June 20, 1977, at 2 p.m. The motion was seconded by Mr. Taubman and unanimously adopted. REVISED BUDGET: The Vice President of Operations presented a revised fiscal year 1978-79 budget for Valley Metro. (For full text, see budget on file in the Secretary's Office.) Mr. Hubard moved that the budget be received and filed. The motion was seconded by Mr. Taubman and unanimously adopted. FINANCIAL INFORMATION: Mr. Taubman moved that the General Manager be requested to furnish the following information to the Board of Directors at its meeting on Monday, June 20, 1977: (1) service effects of funding Valley Metro to the extent of $950,000, including local, federal and state funds, for the next fiscal year, rather than the level projected for 1977- 78 budget, (2) indication of what financial savings would be effected by consolidation of the southeast Valley Metro facilities with the new City of Roanoke Service Center, (3)what savings could be effected by deletion of service after 7:00 p.m., and on Sundays, and that the Legal Counsel for the Corporation be directed to ascertain what the Board of Valley Metro's obligations are funding-wise and "maintenance of effort"-wise under the Urban Mass Transit Act, and to further investigate what recourse and alternatives are available to the Board to lower funding and service levels which could result in substantial monetary savings. The motion was seconded by Mr. Thomas and unanimously adopted. Mr. Dennis L. Montgomery, Executive Director of the Roanoke Neighbor- hood Alliance, and Mrs. Gloria Dorma, 3533 Ferncliff Avenue, N. W., appeared before the Board and advised of the hardships on certain persons without the benefit of bus service. Mr. Garland moved that the Legal Counsel be directed to prepare the proper measure to be forwarded to the Urban Mass Transportation Administra- tion urging them to consider passing onto the localities any savings that might be realized through a more efficient operation of the bus system. The motion was seconded by Mr. Taubman and unanimously adopted. DASH PROGRAM: Mrs. Bowles inquired as to the status of extending the DASH Program from the Roanoke Civic Center to downtown Roanoke; whereupon, the General Manager advised that the Executive Director of the Downtown Business League has held preliminary discussions with certain downtown business people. There being no further business, the President declared the meeting adjourned. APPROVED: President ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, June 20, 1977. A meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 2:15 p.m., Monday, June 20, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ......................................... 7. ABSENT: None ............................................... 0. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Roanoke Transit Company; and Mrs. Judith M. Greater Roanoke Transit Company. Schlanger, Treasurer, Greater St. Clair, Assistant Secretary, The meeting was opened with a prayer by Dr. Noel C. Taylor. MINUTES: Mr. Garland moved that the minutes of the meeting of Monday, May 16, 1977, be approved as written. The motion was seconded by Mr. Taubman and unanimously adopted. President Taylor advised that Item 5 on the agenda is a Public Hearing on Capital Grant and Operating Assistance Grant Application, and recognized Mr. Roger Sweeney. Mr. Sweeney advised that the Notice of the Public Hearing was published in two newspapers, the Times-World News on May 20 and May 27, and the Roanoke Tribune on May 19 and May 26, that the State funding had been changed from seventeen per cent to eighteen per cent, that the new funding arrangements would show the State of Virginia contributing $47,412.00 and Greater Roanoke Transit Company contributing $5,268.00 for the purchase of the buses, that the legal requirements have all been met with the holding of the hearing, and that there was no adverse environmental impact on either grant. Mr. Grove inquired as to what the former figure was for the Greater Roanoke Transit Company contribution for purchase of the buses, whereupon Mr. Sweeney advised it was $7,902.00. President Taylor inquired if there was anyone else present who would like to speak, and no one else wished to so speak. Mr. Taubman inquired as to what was legally necessary at this time for preparation of this grant, whereupon Mr. Sweeney advised that no action by the Board was necessary at this time, that the Board and Council had pre- viously passed the Resolution authorizing filing the application. Mr. Taubman moved that Mr. Sweeney's remarks be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. FINANCIAL REPORT: The General Manager presented the Financial and Operating Report for the month of May, 1977. (For full text, see report on file in the Secretary's Office.) Mr. Grove moved that the report be received and filed. The motion was seconded by Mr. FINANCIAL nection with a and state funds for the next fiscal year, Garland and unanimously adopted. INFORMATION: The General Manager presented a report in con- $950,000.00 total funding limitation including local, federal consolidation of Valley Metro facilities with the new City of Roanoke Service Center, and deletion of service after 7 p.m. and on Sundays. (For full text, see report on file in the Secretary's Office.) President Taylor advised that since the report has three separate phases the Board should act on each phase separately. Mr. Taubman moved that the first phase of the report be received and filed. The motion was seconded by Mr. Grove and unanimously adopted. In connection with phase two of the report, the Vice President of Operations presented a written report in connection with consolidation of the Valley Metro facilities with the new City of Roanoke Service Center, advising that it cannot be recommended that the Valley Metro operations and maintenance facility be consolidated at the Public Works Service Center site. (For full text, see report on file in the Secretary's Office.) After a discussion of the matter, Mr. Garland moved that the Board concur in phase two of the report. The motion was seconded by Mr. Taubman and adopted, with Mr. Thomas voting no. After a discussion of the matter, Council expressing its concern over loss of passenger ridership whether either or both of the two recommendations of phase three of the report were put into effect, and the small amount of savings to be realized, Mr. Grove moved that phase three of the report be received and filed. The motion was seconded by Mr. Hubard and adopted, Mr. Thomas voting no. Executive Session: The General Counsel requested an Executive Session to discuss a matter of potential litigation. Mr. Session. vote: Taubman moved that the Board concur in the request for an Executive The motion was seconded by Mrs. Bowles and adopted by the following AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor ..................................... 7. NAYS: None ..................................... 0. President Taylor advised that the Executive Session would be held at the conclusion of the regular meeting of the Board. DEPOSITORIES: Mrs. Bowles offered the following Resolution naming Colonial American National Bank a depository of Greater Roanoke Transit Company and that funds so deposited may be withdrawn upon a check, draft, note or order of the Corporation: "RESOLUTION ADOPTED AT MEETING OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY ON JUNE 20, 1977. BE IT RESOLVED, that Colonial American National Bank be, and it is hereby, designated a depository of this Corporation and that funds so deposited may be withdrawn upon a check, draft, note or order of the Corporation. BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against said account be signed by any one of the following: NAME TITLE Joel M. Schlanger John H. Mitchell James D. Grisso Treasurer Assistant Treasurer Assistant Treasurer and countersigned by any one of the following: NAME TITLE Byron E. Haner Sam H. McGhee, III Vice President of Operations Assistant Vice President of Operations whose signatures shall be duly certified to said Bank, and that no checks, drafts, notes or orders drawn against said Bank shall be valid unless so signed. BE IT FURTHER RESOLVED, that said Bank is hereby authorized and directed to honor and pay any checks, drafts, notes or orders so drawn, whether such checks, drafts, notes or orders be payable to the order of any such person signing and/or countersigning said checks, drafts, notes or orders, or any of such persons in their individual capacities or not, and whether such checks, drafts, notes or orders are deposited to the individual credit of the person so signing and/or countersigning said checks, drafts, notes or orders, or to the individual credit of any of the other officers or not. This resolution shall continue in force and said Bank may consider the facts concerning the holders of said offices, res- pectively, and their signatures to be and continue as set forth in the certificate of the Secretary or Assistant Secretary, accom- panying a copy of this resolution when delivered to said Bank or in any similar subsequent certificate, until written notice to the contrary is duly served on said Bank. IN WITNESS WHEREOF, I have hereunto affixed my name as Judith M. St. Clair, Assistant Secretary and have caused the corporate seal of said Corporation to be hereto affixed this 20th day of June, 1977. S/ Judith M. St. Clair Assistant Secretary I, Noel C. Taylor, a Director of said Corporation, do hereby certify that the foregoing is a correct copy of a resolution adopted as above set forth. S/ Noel C. Taylor President" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor .................................... 7. NAYS: None ........................................ 0. SERVICE CHANGE: A petition signed by 212 residents of Lansdowne Housing Project requesting that bus service on 24th Street be modified to include service through the housing development was before the Board. Mr. Hubard moved that the petition be referred to the Management Company for its study and advice to the Board at its next regular meeting. The motion was seconded by Mr. Taubman and unanimously adopted. BUSES: Ms. Norina Robertson, 1112 Piedmont Avenue, S.E., appeared and suggested that the bus company should consider use of smaller buses during slow hours and days instead of the larger buses now used. The General Manager advised that it costs as much to run the smaller buses as it does the larger buses considering fuel and driver salaries, that there are times when the larger buses are needed, that the small buses are not adequate to carry heavy loads, that the buses now in use are of a medium size, that they are capable of running very efficiently for ten to fifteen years whereas the smaller buses might run three to four years and then have serious problems requiring continual maintenance, that the smaller buses are not adequately built for the stop and go traffic of the city. There being no further business, adjourned. APPROVED: President~~ the President declared the meeting ATTEST: Assistant Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, July 11, 1977. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 11:55 p.m., Monday, July 11, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notifica- tion by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor ................................................. 7. ABSENT: None ....................................................... 0. Also present were Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. MEETINGS: The President advised that the purpose of the meeting was to adopt a measure establishing a schedule for meetings of the Board of Directors of Greater Roanoke Transit Company for the months of July and August, 1977, only; whereupon, Mr. Hubard offered the following Resolution providing that such meetings will be held at 1:00 p.m., on the fourth Monday of July and 1:00 p.m., on the fourth Monday of August, 1977, and thereafter the Board shall revert to its regular schedule for meetings, i.e., the third Monday of each month at 2:00 p.m., in the Council Chamber of the Municipal Building: "RESOLUTION A RESOLUTION establishing a schedule for meetings of the Board of Directors of the Greater Roanoke Transit Company for the months of July and August, 1977, only. WHEREAS, §4 of Article III of the By-Laws of the Greater Roanoke Transit Company provides that meetings of the Board of Directors shall be held at times fixed by resolution of the Board; and WHEREAS, the establishment of a fixed schedule of meeting dates is necessary for the orderly conduct of business of the Company; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the regular business meetings of such Board shall be held in the Council Chambers of the Municipal Building at 1:00 P.M. on the fourth Monday of July, 1977, and the fourth Monday of August, 1977, and that thereafter the Board shall revert to its regular schedule for meetings, i.e. the third Monday of each month at 2:00 P.M. APPROVED: S/ Noel C. Tailor Noel C. Taylor, President S/ Mary F. Parker Mary F. Parker, Secretary" Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr. Grove and adopted by the following vote: AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President Taylor .......................................................... 7. NAYS: None .......................................................... 0. There being no meeting adjourned. APPROVED: further business, the President declared the special ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, July 25, 1977. A regular meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., Monday, July 25, 1977, in the City Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard (arrived late), Nicholas F. Taubman, Hampton W. Thomas (arrived late) and President Noel C. Taylor ..................... 7. ABSENT: None ..................................................... 0. Also present were Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. MINUTES: Mr. Taubman moved that the minutes of the regular meeting of June 20, 1977, and the special meeting of July 11, 1977, be approved as written. The motion was seconded by Mr. Grove and adopted. ELECTION OF OFFICERS: The President advised that according to Article 5 of the By-Laws of Greater Roanoke Transit Company, the members of the Board of Directors, promptly after their election in each year shall elect a President, one or more Vice Presidents, a Secretary, and a Treasurer and may elect or appoint such other officers as it may deem proper; whereupon, the President called for nominations for the offices of President, Vice President, Vice President of Operations, Assistant Vice President of Operations, Treasurer, Assistant Treasurer (2), Secretary and Assistant Secretary. -~ Mr. Taubman placed in nomination the names of Dr. Noel C. Taylor as President, Mr. Robert A. Garland as Vice President, Mr. Byron E. Haner as Vice President of Operations, Mr. Sam H. McGhee, III as Assistant Vice President of Operations, Mr. Joel M. Schlanger as Treasurer, Mr. John H. Mitchell as Assistant Treasurer, Mr. James E. Grisso as Assistant Treasurer, Mrs. Mary F. Parker as Secretary and Mrs. Judith M. St. Clair as Assistant Treasurer. Mr. Grove moved that the nominations be closed. by Mr. Garland, and, on vote, carried and Dr. Noel C. The motion was seconded Taylor was reelected as President, Mr. Robert A. Garland was reelected as Vice President, Mr. Byron E. Haner was reelected as Vice President of Operations, Mr. Sam H. McGhee, III, was reelected as Assistant Vice President of Operations, Mr. Joel M. Schlanger was reelected as Treasurer, Mr. John H. Mitchell was reelected as Assistant Treasurer, Mr. James E. Grisso was reelected as Assistant Treasurer, Mrs. Mary F. Parker was reelected as Secretary and Mrs. Judith M. St. Clair was reelected as Assistant Secretary of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their reelection and until their successors have been duly elected and qualify, by all Directors present and voting. (Directors Hubard and Thomas had not arrived at the meeting.) FINANCIAL REPORT: The General Manager presented the Financial and Operating Report for the month of June, 1977. (For full text, see report on file in the Secretary's Office.) At this point, Directors Hubard and Thomas entered the meeting. Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. AFFIRMATIVE ACTION PLAN: The Director of Marketing presented the Affirmative Action Plan of the Southwestern Virginia Transit Management Company, Incorporated. (For full text, see Plan on file in the Secretary's Office.) Mr. Taubman moved that the Affirmative Action Plan be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. LANSDOWNE APARTMENTS-REQUEST FOR SERVICE: The Director of Marketing submitted a written report in reference to a petition which was presented to the Board at its June meeting for improved transit service at Lansdowne Apartments, advising that Valley Metro, in cooperation with the Fifth Planning District Commission, will shortly be conducting a ridership survey and market survey with recommendations to be presented by the end of this year, and they feel that this request, plus others they have received, should be addressed during the survey. (For full text, see report on file'in the Secretary's Office.) Mr. Garland moved that the Board concur in the recommendation of the Director of Marketing. The motion was seconded by Mrs. Bowles and unani- mously adopted. There being no further business, the President declared the meeting adjourned. APPROVED: ~/p~res~d:nt~~ ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, August 22, 1977. A regular meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., Monday, August 22, 1977, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, and President Noel C. Taylor ................................. 4. ABSENT: Directors William S. Hubard, Nicholas F. Taubman and Hampton W. Thomas ...................................................... 3. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Opera- tions, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. MINUTES: Mrs. Bowles moved that the minutes of the meeting held on Monday, July 25, 1977, be approved as written. The motion was seconded by Mr. Grove and adopted. FINANCIAL REPORT: A financial and operating report for the month of July, 1977, was before the Board of Directors. (For full text, see report on file in the Secretary's office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. TIRE AGREEMENT: The General Manager presented a written report transmitting copy of a proposed Letter of Agreement covering the use of scrap leased tires, proposing to equip surplus buses with scrap tires until they can be disposed of which will permit him to utilize the useable tires from the surplus buses and thus reduce tire inventory. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board concur in the proposal. The motion was seconded by Mr. Grove and adopted. EXECUTIVE SESSION: The General Manager requested an Executive Session with the Board of Directors to discuss a personnel matter. Mr. Grove moved that the Board concur in the request. seconded by Mrs. Bowles and adopted by the following vote: The motion was AYES: Directors Bowles, Garland, Grove, and President Taylor ........ 4. NAYS: None .......................................................... 0. (Directors Hubard, Taubman and Thomas absent) NICKEL DAY PROMOTION: The Director of Marketing and Operations Planning presented a written report requesting approval for "Nickel Day" promotion which is essentially two promotions on the same day whereby Valley Metro would offer all bus rides for a nickel, and businessmen would offer special sales, advising that "Nickel Day" would not be limited to any time period or route and hopefully merchants throughout the city would participate. (For full text, see communication on file in the Secretary's Office.) Mrs. Bowles moved that the Board concur in the request. The motion was seconded by Mr. Garland and adopted. At 1:13 p.m., the President declared the meeting recessed. At 1:25 p.m., the meeting reconvened with President Taylor presiding, and Directors Bowles, Garland and Grove present. GENERAL MANAGER-DIRECTOR OF MARKETING AND OPERATIONS PLANNING: Mr. Ramsey Peard, Vice President of ATE Management and Services Company, __ Incorporated, proposed and recoKanended that Mr. Roger Sweeney be appointed as General Manager of Valley Metro to replace Mr. John Sweeney who is being transferred elsewhere in the State and that Mr. Van Corbitt be appointed as Director of Marketing and Operations Planning, which is the position presently held by Mr. Roger Sweeney. Mr. Garland moved that the Board concur in the two appointments. The motion was seconded by Mrs. Bowles and adopted. There being no further business, the President declared the meeting adjourned. APPROVED: President ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Tuesday, September 6, 1977. A special meeting of the Board of Directors of Greater Roanoke Transit Company was called to order by the Vice President, Mr. Robert A. Garland, at 4:05 p.m., Tuesday, September 6, 1977, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written notifica- tion of the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Lucian Y. Grove, Willia/n S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Vice President Robert A. Garland ................................................................. 6. ABSENT: President Noel C. Taylor .................................. 1. Also present were Mr. Byron E. Haner, Vice-President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. Mr. Grove offered the following Resolution cancelling the regular meeting of the Board of Directors scheduled for September 19, 1977: "RESOLUTION A RESOLUTION canceling the regular meeting of the Board of Directors of the Greater Roanoke Transit Company of September 19, 1977. WHEREAS, it now appears that an insufficient number of the members of the Board of Directors of the Greater Roanoke Transit Company will be able to attend the regular meeting to be held on September 19, 1977, at 2:00 p.m., so that a quorum of such members would not be present. THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the regular business meeting of such Board be, and is hereby CANCELED. APPROVED: S/ Noel C. Taylor S/ Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Grove, Hubard, Taubman, Thomas and Vice President Garland ............................................ 6. NAYS: None .................................................. 0. (President Taylor absent) There being no further business, the Vice President declared the meeting adjourned. APPROVED: ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY, Monday, October 17, 1977. A regular meeting of the Board of Directors of Greater Roanoke Tran- sit Company was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday, October 17, 1977, in the Council Chamber in the Municipal Building, City of Roanoke, Virginia, pursuant to written noti- fication by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor .............................................. 7. ABSENT: None .................................................... 0. Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K. Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company. MINUTES: Mr. Garland moved that the minutes of the regular meeting held on August 22, 1977, be approved as written. unanimously adopted. and the special meeting held on September 6, 1977, The motion was seconded by Mr. Grove and CHARTER GROUPS-EXTENSION OF OPERATIONAL AUTHORITY: Mr. Jack M. Goodykoontz appeared before Council and presented a communication from the Roanoke Convention Bureau petitioning Greater Roanoke Transit Company to seek extension of its operational authority to enable its vehicles to proceed beyond the city limits for charter groups traveling within the standard metropolitan statistical area. (For full text, see communication on file in the Secretary's Office.) Also in connection with the matter, a communication from Ms. Janet Jenkins, General Manager, The Hotel Roanoke, supporting the request of the Convention Bureau, was before the Board of Directors. (For full text, see communication on file in the Secretary's Office.) After a discussion of the request, Mr. Taubman moved that the matter be referred to the General Counsel and the General Manager for study, report and recommendation to the Board of Directors. The motion was seconded by Mr. Garland and unanimously adopted. GENERAL MANAGER: FINANCIAL REPORT: The General Manager presented the financial and operating report for the month of September, 1977. (For full text, see report on file in the Secretary's Office.) Mr. Grove moved that the report be received and filed. The motion was seconded by Mr. Hubard and unanimously adopted. RETIREMENT PLAN: The General Manager presented a written report transmitting a summary of the proposed retirement plan for salaried employees of Southwestern Virginia Transit Management Company. (For full text, see report on file in the Secretary's Office.) The Vice President of Operations and the Treasurer advised that they have reviewed the plan and they are in agreement with its contents. Mr. Hubard moved that the retirement plan be approved as presented. The motion was seconded by Mr. Grove and unanimously adopted. BUS BID OPENING: The President advised that bids are to be received for three new transit coaches on October 24, 1977, at 1:30 p.m., in the Executive Session Room of the City Council Chamber and inquired of the Board if they would like for the bids to be opened before the entire Board of Directors or before the Executive Committee. Mr. Taubman moved that the bids be opened and read before the Executive Committee who in turn will make its recommendation to the entire Board of Directors. The motion was seconded by Mr. Hubard and unanimously adopted. SHUTTLE BUS SERVICE FOR THANKSGIVING AND CHRISTMAS: The General Manager presented a communication transmitting a request of Downtown Roanoke, Incorporated, to use one bus to provide shuttle service in downtown between Thanksgiving and Christmas at $7.50 per hour instead of $15.00 per hour. (For full text, see communication on file in the Secretary's Office.) Mr. Thomas moved that the Board concur in the request. The motion was seconded by Mr. Grove and unanimously adopted. DIRECTOR OF MARKETING AND PLANNING: NICKEL DAY PROMOTION: The Director of Marketing and Planning appeared before the Board in regard to Nickel Day promotion, advising that the business community in Roanoke will run special sales on November 15, 1977, and it is proposed that bus rides will be reduced to 5¢ on that day and he requested that the Board request City Council to adopt a Proclamation declaring November 15, 1977 as NICKEL DAY in the City of Roanoke. Mr. Thomas moved that the Board concur in the request and that the matter be referred to the City Attorney for preparation of the proper measure reducing the bus fare to 5¢ for November 15, 1977 only, from 4:30 a.m. to 9:30 p.m. The motion was seconded by Mrs. Bowles and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned. APPROVED: ~ President ATTEST:~ Secretary STOCKHOLDERS MEETING OF THE GREATER ROANOKE TRANSIT COMPANY, July 1, 1975. The annual meeting of the Stockholders of the Greater Roanoke Transit Company was called to order by Mayor Roy L. Webber at 10:00 o'clock a.m., Monday, July 1, 1975, in the Executive Session Room of the Roanoke City Council Chamber, Municipal Building, Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke Transit Company. PRESENT: The sole stockholder, City of Roanoke, was present at the meeting, being represented by the Mayor and members of the City Council, viz: Messrs. Robert A. Garland, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and Mayor Roy L. Webber .......................................................... 6. ABSENT: Stockholder William S. Hubard ..................... 1. Also present were Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. The Mayor declared the existence of a quorum and requested that the Secretary read, in its entirety, the Waiver of Notice of Annual Stockholders Meeting; whereupon, the Secretary read the following: "WAIVER OF NOTICE OF ANNUAL STOCKHOLDERS MEETING ROANOKE, VIRGINIA June 24, 1975 We the undersigned being all of the members of the Council of the City of Roanoke and as such author- ized by Resolution No. 21838 of the Council of the City of Roanoke to vote the stock of Greater Roanoke Transit Company owned by the City of Roanoke do here- by waive notice of the annual meeting of the Stock- holders of Greater Roanoke Transit Company to be held July 1, 1975, at 10:00 o'clock a.m., in the Executive Council Chambers on the fourth floor of the Municipal Building, Roanoke, Virginia: S/Roy L. Webber Mayor Roy L. Webber S/Noel C. Taylor Dr. Noel C. Taylor S/Robert A. Garland Robert.A. Garland William S. Hubard S/David K. Lisk David K. Lisk S/Hampton W. Thomas Hampton W. Thomas S/James 0. Trout James O. Trout" Mr. Lisk moved that the Minutes of the Stockholders meetings held on September 30, 1974, and December 9, 1974, be approved as submitted. The motion was seconded by Mr. Trout and adopted. The Mayor referred to Resolution No. 21838 adopted by the Council of the City of Roanoke authorizing a majority of the members of the Council of the City of Roanoke to act on behalf of the City of Roanoke as the sole stockholder of the Greater Roanoke Transit Company and to provide for the parliamentary procedure to be used by those Council members acting as the stockholder at any Greater Roanoke Transit Company stockholder meeting. The Mayor advised that the purpose of the meeting was to elect seven Directors of the Greater Roanoke Transit Company for terms of one year, each, commencing from the date of their election and until their successors have been duly elected and shall have duly quali- fied; and for the transaction of such other business as may proper- ly come before the Stockholders. The Mayor called for nominations for seven Directors of the Greater Roanoke Transit Company. Mr. Garland placed in nomination the names of the seven incum- bent Directors, viz: Messrs. Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and Roy L. Webber. Mr. Lisk moved that the nominations be closed. The motion was seconded by Mr. Trout and adopted. There being no further nominations, Messrs. Robert A. Garland, William S. Hubard, David K. Lisk, Noel C. Taylor, Hampton W. Thomas, James O. Trout and Roy L. Webber were reelected as Directors of the Greater Roanoke Transit Company by all six of the Stockholders present for terms of one year, each, ending July 1, 1976, Mr. Hubard absent. The Stockholders requested that the Resident Manager of Valley Metro be instructed to transmit copies of any report or reports he may have to each member of the Board of Directors of Greater Roanoke Transit Company at least five days prior to any meeting of the Board of Directors in order that each Board member will have ample time to review same. There being no further business, the Mayor declared the annual meeting of the Stockholders of Greater Roanoke Transit Company adjourned. ATTEST: Secretary APPROVED: Roy L. Webber ard (absent) Noel C. Taylor J n / , Jam s~O. Trout STOCKHOLDERS MEETING OF THE GREATER ROANOKE TRANSIT COMPANY, July 6, 1976. The annual meeting of the Stockholders of the Greater Roanoke Transit Company was called to order by Mayor Noel C. Taylor at 1:30 p.m., Tuesday, July 6, 1976, in the Executive Session Room of the Roanoke City Council Chamber, Municipal Building, Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke Transit Company. PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting, being represented by the Mayor and members of the City Council, viz: Messrs. Robert A. Garland, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ................... 5. ABSENT: Stockholders David K. Lisk and James O. Trout ........... 2. Also present were Mr. James N. Kincanon, Legal Counsel, Greater Roanoke Transit Company; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mr. A. N. Gibson, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives of the press and news media. The Mayor declared the existence of a quorum and inquired as to the wishes of the Stockholders in reference to the minutes of the last meeting held on July 1, 1975; whereupon, Mr. Hubard moved that the minutes be approved as written. The motion was seconded by Mr. Taubman and adopted. The Mayor referred to Resolution No. 21838 adopted by the Council of the City of Roanoke authorizing a majority of the members of the Council of the City of Roanoke to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke Transit Company and to provide for the parliamentary procedure to be used by those Council members acting as the Stockholder at any Greater Roanoke Transit Company Stockholder meeting. ATTEST: Secretary The Mayor advised that the purpose of the meeting was to elect seven Directors of the Greater Roanoke Transit Company for terms of one year each, conunencing from the date of their election and until their successors have been duly elected and shall have duly qualified; and for the transaction of such other business as may properly come before the Stockholders. The Mayor then called for nominations for seven Directors of the Greater Roanoke Transit Company. Mr. Garland placed in nomination the following names: Mrs. Elizabeth T. Bowles, Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Noel C. Taylor. Mr. Taubman moved that the nominations be closed. The motion was seconded by Mr. Hubard and adopted. There being no further nominations, Mrs. Elizabeth T. Bowles, Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Noel C. Taylor were elected as Directors of the Greater Roanoke Transit Company by all the Stockholders present for terms of one year, each, commencing from the date of their election and until their successors have been duly elected and shall have duly qualified. There being no further business, the Mayor declared the annual meeting of the Stockholders of the Greater Roanoke Transit Company adjourned. APPROVED: Mayor STOCKHOLDERS MEETING OF THE GREATER ROANOKE TRANSIT COMPANY July 5, 1977 The annual meeting of the Stockholders of the Greater Roanoke Transit Company was called to order by Mayor Noel C. Taylor at 1:30 p.m., Tuesday, July 5, 1977, in the Executive Session Room of the Roanoke City Council Chamber, Municipal Building, Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke Transit Company. PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting, being represented by the Mayor and members of the City Council, viz: Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Mayor Noel C. Taylor ........................................................... 6. ABSENT: Stockholder Elizabeth T. Bowles ...................................... 1. Also present were Mr. John F. Sweeney, General Manager, Valley Metro; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. Byron E. Haner, Vice President of Operations, Greater Roanoke Transit Company; Mrs. Judith M. St. Clair, Assistant Secretary, Greater Roanoke Transit Company; Mr. Rex T. Mitchell, Jr., and various representatives of the press and news media. The meeting was opened with a prayer by Dr. Noel C. Taylor. The Mayor declared the existence of a quorum and inquired as to the wishes of the Stockholders in reference to the minutes of the last meeting held on July 6, 1976; whereupon, Mr. Hubard moved that the minutes be approved as recorded. The motion was seconded by Mr. Grove and adopted. The Mayor referred to Resolution No. 21838 adopted by the Council of the City of Roanoke authorizing a majority of the members of the Council of the City of Roanoke to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke Transit Company and to provide for the parliamentary procedure to be used by those Council members acting as the Stockholder at any Greater Roanoke Transit Company Stock- holder meeting. The Mayor advised that the purpose of the meeting was to entertain nominations for the election of seven Directors of the Greater Roanoke Transit Company for terms of one year each, commencing from the date of their election and until their successors have been duly elected and shall have duly qualified. The Mayor inquired if anyone present had any co~ents, and there being none, the Mayor then called for nominations for the seven Directors of the Greater Roanoke Transit Company. Mr. Garland placed in nomination the name of Dr. Noel C. Taylor as President of Greater Roanoke Transit Company. Mr. Taubman moved that the nominations be closed. The motion was seconded by Mr. Hubard and adopted by the following vote: FOR DR. TAYLOR: Messrs. Garland, Grove, Hubard, Taubman and Thomas ............. 5. (Mrs. Bowles absent; Mayor Taylor not voting.) The Mayor then called for nominations for Directors of the Greater Roanoke Transit Company. Mr. Thomas placed in nomination the following names: Mrs. Elizabeth T. Bowles, Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and Noel C. Taylor. Mr. Taubman moved that the nominations be closed. The motion was seconded by Mr. Hubard and adopted by the following vote: FOR MRS. BOWLES, AND MESSRS. GARLAND, GROVE, HUBARD, TAUBMAN, THOMAS AND TAYLOR: Messrs. Garland, Grove, Hubard, Taubman, Thomas and Taylor ................. 6. (Mrs. Bowles absent) The Mayor inquired if there was any other business at this time; whereupon, Mr. Haner requested an Executive Session with the City Council members at the conclusion of the meeting relative to a personnel matter. Mr. Hubard moved that the members of Council concur in the request for an Executive Session on a personnel matter. The motion was seconded by Mr. Taubman and adopted by the following vote: AYES: Messrs. Garland, Grove, Hubard, Taubman, Thomas and Mayor Taylor .......... 6. (Mrs. Bowles absent) NAYS: None ...................................................................... 0. There being no further business, the Mayor declared the annual meeting of the Stockholders of the Greater Roanoke Transit Company adjourned. APPROVED: ~ ATTEST: President Secretary GREATER ROANOKE T~ANSIT COMPANY, EXECUTIVE COMMITTEE, Thursday, July 3, 1975. The Executive Committee of the Board of Directors of Greater Roanoke Transit Company met on Thursday, July 3, 1975, at 2:00 o'clock p.m., in the Executive Conference Room of the Roanoke City Council Chamber, Roanoke, Virginia, for the purpose of discussing the formation of a transportation district in the Roanoke Valley with representatives of the Town of Vinton, Roanoke County and the City of Salem, pursuant to written notice of the Secretary of Greater Roanoke Transit Company. PRESENT: Messrs. Robert A. Garland, James N. Kincanon, Byron E. Haner and President Roy L. Webber .................... 4. ABSENT: Mr. A. N. Gibson .......................... 1. Others present were Mr. Roger Sweeney, Director of Marketing and Operations Planning, Valley Metro; Mr. William G. Kuthy; Mr. James E. Buchholtz; Mr. William F. Clark and Mr. Edward A. Natt, representing Roanoke County; Mr. William A. Paxton represent- ing the City of Salem; Mr. Armond Sanderson representing the Town of Vinton; and various representatives of the press and news media. The President advised that the meeting was called for the purpose of briefing the other governmental representatives relative to the formation of a transportation district in the Roanoke Valley and requested that Mr. Haner present a brief resume as to actions that have transpired to date. Mr. Kuthy presented a brief presentation relative %o the 13 (c) Agreement. Mr. Sweeney presented a brief presentation relative to present and future plans of the management company. Mr. Clark questioned whether the city is talking about the formation of a transportation district or of the other localities buying stock in the Company; whereupon, the legal Counsel advised that the matter could be handled either way. Mr. Clark stated that Roanoke County needs to know whether the City of Roanoke prefers a transportation district or whether it prefers that the other governmental bodies buy stock into the Company before the County can move forward on the matter. The Executive Committee then requested that the representatives of Roanoke County, the Town of Vinton and the City of Salem return to their respective governing bodies and discuss the question with them in an effort to determine which arrangement they would prefer; whereupon, it was then agreed that the representatives of Roanoke County, the City of Salem and the Town of Vinton would discuss the matter and transmit a communication as soon as possible to Mr. Haner setting forth various questions and their preference as to whether the arrangement be the formation of a transportation district or purchase of stock in Greater Roanoke Transit Company, said communi- cation to be brought to the attention of the Board of Directors of GRTC for proper reply. There being no further business, the President declared the meeting adjourned. APPROVED: ~ I ~ President Executive Committee ~-~of tke ~~/~/-~ ~ater Roanoke Vice Pre'dent Transit Company ATTEST: Secretary A. N. Gibson ) Acting in an Byron E. Haner ) advisory capacity to the Executive J. N. Kincanon ) Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Thursday, March 4, 1976. The Executive Committee of the Greater Roanoke Transit Company met on Thursday, March 4, 1976, at 1:30 p.m., in the Executive Session Room of the City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, Virginia, for the purpose of opening bids for insurance coverage for Greater Roanoke Transit Company, T/A Valley Metro, for the period effective March 23, 1976, and for a term of one, two or three years, with additional insured being Southwestern Virginia Transit Management Company, Incorporated; ATE Management and Service Company, Incorporated, with respect to liability arising out of the management and operations of the named insured and any member of the transit Board while acting within the scope of his/her duties as a member of the transit company Board. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Legal Counsel James N. Kincanon, Treasurer A. N. Gibson, and Secretary Mary F. Parker. OTHERS PRESENT: Mr. William G. Kuthy, Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. E. W. Parkinson, Vice-President, ATE Management & Service Company, Incorporated; representatives of certain insurance companies; and representatives of the press and news media. The President advised of the purpose of the meeting as above stated and asked if anyone had any questions concerning the bids and no repre- sentative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, bids were opened and read from the following companies: Charles Lunsford Sons & Associates Chaney, Thomas, Stephenson & Hill Davis and Stephenson Frank B. Hall & Company of New York City Mr. Haner moved that the bids be referred to the management company for study, report and recommendation to the Board of Directors of Greater Roanoke Transit Company at its special meeting on Monday, March 8, 1976, immediately following the Roanoke City Council meeting on that date. The motion was seconded by Mr. Garland and unanimously adopted. Mr. Parkinson suggested to the President that if there were any persons present who would like to review the bids or raise questions that they be allowed to do so at that time; whereupon, the President called this to the attention of those present and no comments were made. There being no further business, the President declared the meeting adjourned. APPROVED: EXECUTIVE COMMITTEE OF THE GREATER ROANOKE TRANSIT COMPANY SECRETARY A. N. Gibson Byron E. Haner J. N. Kincanon Acting in an advisory capacity to the Executive Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Tuesday, March 23, 1976. The Executive Committee of the Greater Roanoke Transit Company met on Tuesday, March 23, 1976, at 2 p.m., in the Executive Session Room of the Roanoke City Council Chamber, fourth floor of the Munici- pal Building, City of Roanoke, Virginia, for the purpose of opening bids for new fare boxes. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Legal Counsel Treasurer A. N. Gibson, and Assistant Secretary James E. Buchholtz, Judith M. St. Clair. OTHERS PRESENT: Mr. John F. Sweeney, Resident Manager, Valley Metro; Mr. Emory M. Pendleton, President, Pendleton Bus Line; and representatives of the press and news media. The President advised of the purpose of the meeting as above stated and welcomed Mr. Pendleton to the meeting. The Resident Manager advised of the receipt of a telegram from Mr. Wilbur E. Hare, Director, Program Support, Urban Mass Transportation Administration, instructing a delay in the bid opening date for the fare boxes until a certain protest from Keene Corporation relative to the restrictiveness of the specifications is resolved. (For full text, see telegram as filed in the Secretary's office.) The Resident Manager advised that the potential bidders had been informed of the delay in bid time, that only one bid had been received from Duncan Industries, and suggested that it was in order for the President to direct the Assistant Secretary to return the bid unopened. Mr. Garland moved that the Assistant Secretary be instructed to have the bid returned unopened. The motion was seconded by Mr. Haner and unanimously adopted. The President requested the Resident Manager to advise when word is received from UMTA that the problem had been resolved and as to another time for the bid opening, whereupon, the Resident Manager said he would so advise. The President inquired if there were any other presentations to be made, whereupon, Mr. Haner advised that he had received a letter from Mayor G. W. Nicks and Mr. R. H. Miller of Vinton, relative to a proposal of the Resident Manager contained in a letter dated March 5, 1976, concerning bus service to Vinton. (For full text, see communication as filed in the Secretary's office. After a lengthy discussion of the matter, including capital costs of the bus service to Vinton and fares to be charged, on motion of Mr. Garland, seconded by Mr. Haner and unanimously adopted, the Executive Committee agreed to make the following recommendations to the Board of Directors of Greater Roanoke Transit Company: 1 - that the Town of Vinton be informed that the city would have to add to the operating cost of the bus service the capital cost which amounts to approximately 6¢ per mile or $84.00; 2 - that the city advise the Town of Vinton it can no longer fund the service for Vinton citizens, that the GRTC Board desires to be fair and if some method could be devised whereby the Town of Vinton would fund the cost for operat- ing GRTC buses within their township, then we would be pleased to negotiate to determine if we could arrive at a satisfactory agreement for extending the service to the Town of Vinton beyond April 4; 3 that we inform the Town of Vinton that there is a possi- bility that the cost could increase or decrease depending upon our costs for gas, etc., and we will want to make such adjustments when cost increases or decreases occur; 4 that we should maintain uniform fare rates throughout the system. After further discussion, it was agreed that a special meeting of the Board of Directors of GRTC be called, whereupon, the President set a special meeting for Thursday, March 25, 1976, at 11:30 a.m., in the Council Chambers. Mr. Garland moved that the Assistant Secretary be instructed to have the Board notified immediately of this special meeting. The motion was seconded by Mr. Haner and unanimously adopted. The President then introduced Mr. Emory Pendleton, President, Pendleton Bus Line, to the Executive Com~aittee. Mr. Pendleton advised that he has contracted with Salem to provide bus service and presented a request that his buses be allowed to pick up and discharge passengers within the city while en route to Salem. During a discussion of the matter, the problem of city buses making a right turn at Peters Creek Road rather than proceeding on up Melrose Avenue to the city limit line, thereby causing the people in the area from Peters Creek Road to the city limits to have to walk several blocks to catch a bus was considered. The Executive Committee agreed that the Pendleton buses could pick up persons in the city and discharge them outside the city, however, the Committee unanimously agreed to recommend to the Board of Directors of GRTC that Pendleton Bus Line not be permitted to pick up and dis- charge persons within the City of Roanoke until the city has the consultant's report in hand and makes some additional decisions about the permanent route structure. There being no further business, the President declared the meeting adjourned. APPROVED: ~ ~Pre~s ~dent~/~ ~sident Executive Committee of the Greater Roanoke Transit Company ATTEST: ~2sis~ant Secretary A. N. Gibson Byron E. Haner J. E. Buchholtz Acting in an ) advisory capacity to the Executive Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Tuesday, April 27, 1976. The Executive Committee of the Board of Directors of Greater Roanoke Transit Company met on Tuesday, April 27, 1976, at 1:30 p.m., in the Executive Session Room of the Roanoke City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, Virginia, for the purpose of opening bids for the sale of certain old surplus buses. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Legal Counsel James N. Kincanon, Treasurer A. N. Gibson, and Secretary Mary F. Parker. The President advised of the purpose of the meeting as above stated and requested that the Secretary open and read the bids as submitted; whereupon, the following bids were opened and read: Bus No. Model - Serial No. Year Bid M. H. Roberson, H & R Engineering and Manufacturing Company (first and second choices) 112 (lst choice) TDH 3714-735 1959 $3,277.00 113 (2nd choice) TDH 3714-736 1959 3,277.00 110 (lst choice) TDH 3714-689 1958 1,712.00 107 (2nd choice) TDH 3714-686 1958 1,712.00 101 (lst choice) TDH 3714-680 1958 1,577.00 102 (2nd choice) TDH 3714-681 1958 1,577.00 E. M. Pendleton 114 TDH 3714-737 1959 899.50 Lindsey Martin 108 TDH 3714-687 1958 751.50 Bus No. Colonel Eo Beckner 148 (lst choice) TDH 147 (2nd choice) TDH 146 (3rd choice) TDG 203 (4th choice) TDH 143 (5th choice) TDH James B. Thompson 203 (lst choice) TDH 147 (2nd choice) TDH 143 (3rd choice) TDH Tony W. Webb 203 TDH George W. Millirons 101 TDH Model - Serial No. (first, second, third, Year Bid fourth and fifth choices) 3207-697 1948 $100.00 3207-698 1948 75.00 3207-695 1948 75.00 3610-725 1947 50.00 3714-531 1956 250.00 (first, second and third choices) 3610-725 1947 126.50 3207-698 1948 126.50 3714-531 1956 175.00 3610-725 1947 100.00 3714-680 1958 101.00 Mr. Garland moved that the bids be referred to a committee composed of the Resident Manager, the Treasurer and the Vice President of Operations for tabulation, report and recommendation to the Executive The motion was seconded by Mr. Haner and unanimously Committee. adopted. In its study and tabulation of the bids, it was suggested that the Committee consider the feasibility of a public auction versus the value of the buses as junk material. Mr. Garland moved that the committee be instructed to give consideration to the request of the civil Air Patrol Cadets for the grant of one bus with the understanding that they will provide their own tires. The motion was seconded by Mr. Gibson and unanimously adopted. Mr. Garland moved that the Vice President of Operations be requested to investigate the possibility of displaying the oldest bus at the Roanoke Transportation Museum and advise the Executive Committee accordingly. The motion was seconded by Mr. Haner and unanimously adopted. The Legal Counsel advised that the State Corporation Commission has expressed the wish that Greater Roanoke Transit Company seek to negotiate with Pendleton Bus Lines a temporary lease of a portion of Greater Roanoke Transit Company's certificate of public convenience and necessity to operate mass transit services by motor vehicle outside the corporate limits of the City of Roanoke, pending a hearing regarding abandonment of service by GRTC on June 2, 1976, and suggested that it would be well to lease to Pendleton Bus Lines such areas in the County as they would be interested in serving. Mr. Haner offered the following Resolution authorizing the Greater Roanoke Transit Company to enter into a temporary lease agreement with Pendleton Bus Lines to lease to Pendleton Bus Lines or to transfer all or any part of a certain certificate of public convenience and necessity, upon certain terms and conditions: "A RESOLUTION AUTHORIZING GREATER ROANOKE TRANSIT COMPANY TO ENTER INTO A TEMPORARY LEASE AGREEMENT WITH PENDLETON BUS LINES TO LEASE TO PENDLETON BUS LINES OR TO TRANSFER ALL OR ANY PART OF A CERTAIN CERTIFICATE OF PUBLIC CONVENIENCE AND NECES- SITY, UPON CERTAIN TERMS AND CONDITIONS. THEREFORE, BE IT RESOLVED by the Executive Con~ittee of the Board of Directors of Greater Roanoke Transit Company that the President be and he is hereby authorized and empowered to enter into a temporary lease agreement with Pendleton Bus Lines to lease to Pendleton Bus Lines or to transfer all or any part of Certificate of Public Convenience and Necessity No. P-2481, which certificate authorized Greater Roanoke Transit Company to provide urban mass transit services as a coIm~on carrier of pas- sengers by motor vehicle, in certain territory outside the corporate limits of the City of Roanoke, said lease agreement to terminate June 2, 1976, unless such Certificate be sooner transferred to Pendleton Bus Lines by the State Corporation Com- mission; said lease to provide for the payment of the considera- tion of $1.00, and to be upon such form as is approved by General Counsel for Greater Roanoke Transit Company. ADOPTED by vote of the Executive Con~ittee of the Board of Directors of Greater Roanoke Transit Company on the 27th day of April, 1976. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mar~ F. Parker Mary F. Parker, Secretary" Mr. Haner moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Messrs. Garland, Haner and President Taylor ............. 3. NAYS: None ..................................................... 0. There being no further business, the President declared the meeting adjourned. APPROVED: President Vice Pr~ident Executive Committee of the Greater Roanoke Transit Company ATTEST: Secretary A. N. Gibson Byron E. Haner J. E. Buchholtz Acting in an advisory capacity ) to the Executive Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Monday, May 3, 1976. The Executive Committee of the Board of Directors of Greater Roanoke Transit Company met on Monday, May 3, 1976, at 5:30 p.m., in the Executive Session Room of the Roanoke City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, Virginia, for the purpose of receiving a report of a committee appointed to tabu- late bids received for certain old surplus buses. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Assistant Legal Counsel James E. Buchholtz and Secretary Mary F. Parker. The President advised of the purpose of the meeting as above stated and requested that the Vice President of Operations present the report. The Vice President of Operations submitted a written report of the Committee recommending that the following bids be accepted: M. H. Roberson, H & R Engineering and ManufactlLring Company Bus NO. Model - Serial No. Year 101 TDH 3714-680 1958 110 TDH 3714-689 1958 112 TDH 3714-735 1959 E. M. Pendleton 114 TDH 3714-737 1959 Lindsey Martin 108 TDH 3714-687 1958 Colonel E. Beckner 143 TDH 3714-531 1956 Bid $1,577.00 1,712.00 3,277.00 899.50 751.50 250.00 The Committee further recon%mended that the management be authorized to auction the remaining buses with the exception of one bus which will be selected at a later date to be offered to the civil Air Patrol if they can provide the tires; and advised that the management is looking into costs which might be incurred in placing one bus into proper condition for display at the Roanoke Transportation Museum. (For full text, see report as filed in the Office of the Secretary.) Mr. Garland moved that the Executive Committee concur in the report and that the recommendations contained therein be forwarded to the Board of Directors of Greater Roanoke Transit Company at its meeting on Monday, May 17, 1976, for appropriate action. The motion was second- ed by Mr. Haner and unanimously adopted. There being no further business, the President declared the meeting adjourned. APPROVED: Fresiaent/ Vice ~resident Executive Committee of the Greater Roanoke Transit Company ATTEST: Secretary A. N. Gibson ) Byron E. Haner ) J. E. Buchholtz ) Acting in an advisory capacity to the Executive Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Friday, March 11, 1977. The Executive Committee of the Greater Roanoke Transit Company met on Friday, March 11, 1977, at 2 p.m., in the Executive Session Room of the City Council Chamber, fourth floor of the Municipal Building, City of Roanoke, Virginia, for the purpose of opening bids for insurance coverage for Greater Roanoke Transit Company T/A Valley Metro, for the period beginning March 23, 1977, with additional insured being ATE Management and Service Company, Incorporated, with respect to liability arising out of the management and operations of the named insured and any authority Board Director, while acting within the scope of his/her duties as a member of said Board. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Registered Agent Wilburn C. Dibling, Treasurer Joel M. Schlanger, and Assistant Secretary Judith M. St. Clair. OTHERS PRESENT: Mr. John F. Sweeney, Resident Manager, Valley Metro; representatives of certain insurance companies; and representatives of the press and news media. The President advised of the purpose of the meeting as above stated and asked if anyone present had any questions concerning the bids and no representative present raising any question, the President instructed the Assistant Secretary to proceed with the opening of the bids; whereupon, bids were opened and read from the following companies: Charles Lunsford Sons and Associates, Incorporated Chaney, Thomas, Stephenson & Hill, Incorporated Davis & Stephenson, Incorporated The Assistant Secretary also advised of receipt of a communication from Paul Arnold Associates, Incorporated, stating that they would not be bidding on the insurance at this time. Mr. Garland moved that the bids be referred to Mr. John F. Sweeney, and to the management company for study, report and recommendation to the Executive Committee on Wednesday, March 16, 1977, at 4:30 p.m. The motion was seconded by Mr. Haner and unanimously adopted. There being no further business, the President declared the meeting adjourned. APPROVED: PRESIDENT/ EXECUTIVE COMMITTEE OF THE ATTEST: ASSISTANT SECRETARY ~ --GREATER ROANOKE ~ ~NSIT COMPANY VIC~ PRESIDENT 'VIC~ PRESIDENT OF OPERATIONS J. M. Schlanger) ) W. C. Dibling ) Acting in an advisory capacity to the Executive Committee EXECUTIVE COMMITTEE, GREATER ROANOKE TRANSIT COMPANY, Wednesday, March 16, 1977. The Executive Committee of the Greater Roanoke Transit Company met on Wednesday, March 16, 1977, at 4:30 p.m., in the Executive Session Room of the Roanoke City Council Chamber, City of Roanoke, with President Noel C. Taylor presiding. PRESENT: President Noel C. Taylor, Vice President Robert A. Garland, Vice President of Operations Byron E. Haner, Legal Counsel Wilburn C. Dibling, Jr., Treasurer Joel M. Schlanger and Secretary Mary F. Parker. OTHERS PRESENT: Mr. John F. Sweeney, General Manager, Valley Metro; Mr. E. W. Parkinson, Vice President, ATE Management and Service Company, Incorporated; and Mr. Robert E. Mullen, Jr., representing Davis and Stephenson Company, Incorporated. The President advised that the purpose of the meeting was to receive a briefing from the management company relative to insurance proposals for Greater Roanoke Transit Company, T/A Valley Metro, for the period beginning March 23, 1977, said proposals having been opened and read on March 11, 1977. Mr. Parkinson presented a communication advising that four proposals were received, however, three of those proposals were identical due to the fact that the local agencies used the same insurance carrier, Transit Casualty Company. He detailed the factors in determining premiums and the possible effects of a retrospective rating plan. (For full text, see report on file in the Secretary's Office.) After a discussion of the matter, Mr. Garland moved that the Executive Committee recommend to the GRTC Board of Directors that the proposal of Chaney, property coverages Was Seconded by Mr. Thomas, Stephenson and Hill, Incorporated, for in the amount of $412.00 be accepted. The motion Haner and unanimously adopted. In view of the fact that three of the proposals were identical, Mr. Garland further moved that the Secretary be instructed to contact repre- sentatives of Charles Lunsford Sons and Associates, Incorporated; Chaney, Thomas, Stephenson and Hill, Incorporated; and Davis and Stephenson, Incorporated, and arrange for a meeting of the three agencies in order that they may determine among themselves which agency will write the policy, that a meeting place be made available for them and that they be requested to submit their reply to the Secretary by 12:00 noon, Monday, March 21, 1977, in order that the GRTC Board of Directors may take appropriate action. adopted. There being no adjourned. APPROVED: The motion was seconded by Mr. Haner and unanimously further business, the President declared the meeting PRESIDENT / COMMITTEE OF THE ' ROaNOkE VICE PRESIDENT ATTEST: SECRETARY ~ VIC~ PRESIDENT OF OPERATIONS J.M. Schlanger ) ) W. C. Dibling ) ) Acting in an advisory capacity to the Executive Committee