HomeMy WebLinkAbout11/21/77 - 12/21/81GREATER ROANOKE TRANSIT COMPANY,
Monday, November 21, 1977.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., Monday,
November 21, 1977, in the Council Chamber in the Municipal Building, City of Roanoke,
Virginia, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C.
Taylor .............................................................................. 7.
ABSENT: None ............................................................. O.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van
K. Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Sam H. McGhee, III,
Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. James E.
Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr. John H. Mitchell,
Assistant Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit Company.
MINUTES: Mrs. Bowles moved that the minutes of the regular meeting held on
Monday, October 17, 1977, be approved as written. The motion was seconded by Mr.
Garland and unanimously adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of October, 1977.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded
by Mr. Hubard and unanimously adopted.
CHARTER POLICY: As previously requested by the Board, the General Manager
submitted a written report relative to extending Valley Metro's charter service area,
advising of the policy issues and procedure for obtaining approval from the Urban
Mass Transportation Administration.
(For full text, see report on file in the Secretary's Office.)
Mr. Jack M. Goodykoontz representing the Roanoke Valley Convention Bureau,
appeared before the Board in favor of requesting a Certificate of Public Convenience
and Necessity from the State Corporation Commission to provide for expanded charter
service.
After a discussion of the matter, Mr. Garland moved that the Legal Counsel
for Greater Roanoke Transit Company be requested to obtain a Certificate of Public
Convenience and Necessity from the State Corporation Commission in order for Valley
Metro to expand its charter service area. The motion was seconded by Mr. Taubman and
unanimously adopted.
BUS PROCUREMENT: The General Manager presented a written report relative to
bus procurement, advising of four alternative courses of action and recommemding, in
order to achieve objectives of standardization, thereby reducing inventory and mainte-
nance costs, and increasing ridership, that purchase of three Advanced Design Buses
be approved.
(For full text, see communication on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation of the General
Manager. The motion was seconded by Mr. Hubard and adopted, Mrs. Bowles voting no.
Mr. Thomas offered the following Resolution guaranteeing the local share
of Capital Grant Project Number VA-05-O005 from the Urban Mass Transportation
Administration pursuant to Section 5 of the Urban Mass Transportation Act of 1964,
as amended, to be made to Greater Roanoke Transit Company:
"RESOLUTION
A RESOLUTION guaranteeing the local share of a Capital Grant
Project Number VA-05-0005 from the Urban Mass Transportation Administration
pursuant to Section 5 of the Urban Mass Transportation Act of 1964, as
amended, to be made to Greater Roanoke Transit Company.
WHEREAS, the Secretary of Transportation is authorized to make
grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant including the provision by it of the local
share of project costs;
WHEREAS, it is required by the U. S. Department of Transportation
in accord with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance under
the Urban Mass Transportation Act of 1964, as amended, the applicant give
an assurance that it will comply with Title VI of the Civil Rights Act of
1964 and the U. S. Department of Transportation requirements thereunder; and
WHEREAS, it is the goal of the applicant that minority business
enterprise be utilized to the fullest extent possible in connection with this
project, and that definitive procedures shall be established and administered
to ensure that minority businesses shall have the maximum feasible opportunity
to compete for contracts when procuring construction contracts, supplies,
equipment contracts, or consultant and other services.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company as follows:
(1) That the President is authorized to execute and file, on
behalf of the Greater Roanoke Transit Company, a revised budget for project
VA-05-0005 with the U. S. Department of Transportation to aid in the financing
of the purchase of three (3) new 37 passenger, advanced design transit buses.
(2) That the twenty percent (20%) local share is guaranteed
by the Greater Roanoke Transit Company, and that this guarantee is made
in anticipation of State funds in the amount of ninety percent (90%) of
the local share; and
(3) That Roger Sweeney, General Manager of Valley Metro, be
and is hereby authorized to furnish such additional information as the
U. S. Department of Transportation may require in connection with the
application or the project.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded
by Mr. Taubman and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Taubman, Thomas and President
Taylor ................................................................. 6.
NAYS: Director Bowles ....................................... 1.
NICKEL DAY PROMOTION: The Director of Marketing and Planning
presented a progress report with regard to "Nickel Day" which was held on
November 15, 1977, advising that 13,304 people rode the buses on that date
which is a 94 per cent increase based on a Tuesday average. Mr. Corbitt
advised that "Nickel Day" was such a success that Valley Metro is requesting
authorization from the Board to hold an annual "Nickel Day" promotion in the
City of Roanoke which will be conducted sometime between July and the Christmas
holidays.
Mrs. Bowles moved that the Board concur in the request of the Director
of Marketing and Planning. The motion was seconded by Mr. Hubard and unanimously
adopted.
There being no further business, the President declared the meeting
adjourned.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, December 19, 1977.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the Vice-President, Mr. Robert A. Garland, at 2:45 p.m.,
Monday, December 19, 1977, in the Civil Defense Room of the Municipal Building, City
of Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Lucian Y. Grove, William S. Hubard,
Nicholas F. Taubman, Hampton W. Thomas and Vice-President Robert A. Garland ..... 6.
ABSENT: President Noel C. Taylor ........................................... 1.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Sam H. McGhee, III,
Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wi]burn
C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company.
MINUTES: Mr. Grove moved that the minutes of the regular meeting held on
Monday, November 21, 1977, be approved as written. The motion was seconded by Mrs.
Bowles and adopted.
GENERAL MANAGER:
FINANCIAL REPORT: The General Manager presented the Financial and Operating
Report for the month of November, 1977.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the report be received and filed. The motion was
seconded by Mr. Grove and adopted.
RIDERSHIP REPORT: The General Manager presented a written report transmitting a
summary comparison of financial results for November and the five months of this
fiscal year, plus, operating results for the first five months of the current fiscal
year compared to the same period last year.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
OTHER BUSINESS:
NEW BUSES: The General Manager verbally advised that specifications have
been completed for the three new transit buses and requested that the bid opening
be set for February 20, 1978, at 2:00 p.m., before the Board of Directors.
Mr. Hubard moved that the Board concur in the request. The motion was seconded
by Mr. Grove and adopted.
PARK AND SHOP/RIDE AND SHOP: The General Manager advised of a request of
Downtown Roanoke, Incorporated, for a Ride and Shop program. He noted that generally
the program would be such that any individual making a minimum $5.00 purchase could
receive a token worth 30 cents toward their bus fare, that Valley Metro would redeem
the tokens for 29 cents each and the token could be used in parking lots and taxicabs.
He noted that this would provide a better incentive for people to ride the bus downtown
and to shop downtown; however, there will be a possibility of revenue loss and as of
this date it would be impossible to determine just how much.
Mr. Wayne Poucher, Executive Director of Downtown Roanoke, Incorporated,
appeared before the Board and stressed the need for approval by Greater Roanoke
Transit Company and City Council prior to ordering tokens and equipment which will
be needed for the program.
There was considerable discussion as to how the token system would affect the
City Parking Facility; whereupon, Mr. Thomas moved that the proposal be referred to
the Assistant Vice President of Operations and the General Manager for study, report
and recommendation as to the overall Park and Shop/Ride and Shop Program in downtown
Roanoke, and its financial impact on the operation of the City's Parking Facility.
The motion was seconded by Mr. Hubard and adopted.
AUDIT PROPOSALS: Mr. Hubard, Chairman of the GRTC Audit Committee, advised that
the Committee met at 12:30 p.m., on that date and reviewed nine proposals for independent
auditing services for the financial records of Greater Roanoke Transit Company for
the years ending June 30, 1978, and June 30, 1979. On behalf of the Committee, he
recommended that the proposal of Young and Prickitt, at a fee of $3,800.00, be accepted.
Mr. Hubard then moved that the proper officials of the Corporation be authorized
to execute a contract with Young and Prickitt for the two years ending June 30, 1978,
and June 30, 1979, at a fee of $3,800.00. The motion was seconded by Mr. Taubman
and adopted.
There being no further business, the Vice-President declared the meeting
adjourned.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Tuesday, December 27, 1977.
A special meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 1:30 p.m., Tuesday,
December 27, 1977, in the City Council Chamber of the Municipal Building, City of
Roanoke, Virginia, pursuant to written notification by the President of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard (arrived late), Nicholas F. Taubman, Hampton W. Thomas (arrived
late), and President Noel C. Taylor ............................................. 7.
ABSENT: None .............................................................. 0.
Also present were Mr. Van K. Corbitt, Director of Marketing and Planning, Valley
Metro; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company.
GENERAL MANAGER:
RIDE AND SHOP/PARK AND SHOP PROGRAM: The Director of Marketing and Planning
presented a written report of the General Manager in regard to previous instructions
of the Board for information relative to a request of Downtown Roanoke, Incorporated,
for approval of the Ride and Shop concept, advising that generally the program would
be such that any individual making a minimum $5.00 purchase could receive a token
worth 30 cents toward their bus fare, that Valley Metro would redeem the tokens for
29 cents each and the tokens could also be used in parking lots and taxicabs. He
noted that participation in the program could have a financial impact on Valley
Metro, although an accurate estimate at this time is almost impossible, that in
making the estimate, assumptions must be made concerning passenger usage, impact
on ridership and the total fare to be paid, therefore, he has made estimates for
three different fare alternatives: (1) no additional charge, (2) a five cent addi-
tional charge, and (3) a ten cent additional charge, that alternative one could
result in a monthly revenue loss of approximately $50, with alternative two losing
about $15 per month and alternative three increasing monthly revenue by about $20,
and as can be seen, the impact would be insignificant. He recommended that the
token be applied toward the full adult cash fare and further recommended that the
ride and shop token not be used to purchase ten ride tickets or school tokens.
Finally, because of the uncertainty of the effect of the program, he noted that
periodic reviews should be made.
(For full text, see report on file in the Secretary's Office.)
At this point, Messrs. Hubard and Thomas entered the meeting.
Also in regard to the matter, the Assistant Vice President of Operations pre-
sented a written report concurring in the recommendation of the General Manager
and recommending that the Board of Directors recommend to City Council that this
new fare arrangement be approved.
(For full text, see report on file in the Secretary's Office.)
After a discussion of the program, Mr. Taubman moved that the Board concur in
the recommendations of the General Manager and the Vice President of Operations. The
motion was seconded by Mr. Grove and unanimously adopted.
The President advised that the Board would make its recommendation to
City Council for approval at its regular meeting scheduled for 2:00 p.m., on that
date.
There being no further business, the President declared the special meeting
adjourned.
APPROVED:
President
ATTEST: ~.~.~_~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, January 16, 1978.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 2:15 p.m., Monday,
January 16, 1978, in the Civil Defense Room of the Municipal Building, City of
Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William $. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C.
Taylor ............................................................................. 7.
ABSENT: None ................................................................ O.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Sam H. McGhee, III,
Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn
C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz,
Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
MINUTES: Mrs. Bowles moved that the minutes of the regular meeting held on
December 19, 1977, and the special meeting held on December 27, 1977, be approved
as written. The motion was seconded by Mr. Garland and unanimously adopted.
GENERAL MANAGER:
FINANCIAL REPORT: The General Manager presented the Financial and Operating
Report for the month of December, 1977.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the report be received and filed. The motion was seconded
by Mr. Hubard and unanimously adopted.
SURPLUS EQUIPMENT: The General Manager verbally requested authorization to
sell twelve surplus fare boxes and certain other inventory items as a result of
decreasing the fleet size from 54 to 41.
After a discussion of the request, Mrs. Bowles moved that the Board authorize the
General Manager to sell the twelve surplus fare boxes and other inventory items at the
fair market value. The motion was seconded by Mr. Grove and unanimously adopted.
INSURANCE: The General Manager submitted a written report requesting that
Tuesday, March 7, 1978, be set as the date for receiving and opening proposals on
insurance coverage for public liability and property damage, fire and theft, and
workmens' compensation.
(For full text, see report on file in the Secretary's Office.)
The General Manager verbally suggested that he be authorized to negotiate a
renewal premium with Transit Casualty Company, the present carrier, noting the lack
of carriers to bid on insurance renewals. He advised of the possibility that GRTC's
present carrier may be willing to negotiate a renewal premium and requested authorization
from the Board to negotiate the premium with Transit Casualty Company prior to
soliciting bids.
After a discussion of the matter, Mr. Garland moved that the Legal Counsel review
the By-laws of the Corporation to ascertain if there are any provisions which would
prohibit negotiating the renewal premium, and based upon the advice of the Legal
Counsel, that the Board meet in special session on Monday, March 6, 1978, at 1:00
p.m., in the City Council Chamber to receive and open bids. The motion was seconded
by Mr. Hubard and unanimously adopted.
1978 SERVICE PLAN: The General Manager submitted a written report requesting
that the Board of Directors hold a special meeting on February 14, 1978, to consider
the 1978 Service Plan.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the Board hold a special meeting on Monday, February 13,
1978, at 6:30 p.m., in the City Council Chamber to review the 1978 Service Plan.
The motion was seconded by Mr. Garland and unanimously adopted.
DIRECTOR OF MARKETING AND PLANNING:
SIGNS: The Director of Marketing and Planning presented a written report advising
that the current UMTA capital grant includes funds for the purchase and installation
of 1,000 bus stop signs, that Valley Metro is designing a sign to replace the common
"No Parking Bus Stop" sign which is similar to other traffic signs and not easily
distinguished by transit patrons as a bus stop sign, and that a new design will enable
patrons and coach operators to easily identify the location of a bus stop.
(For full text, see report on file in the Secretary's Office.)
He presented three types of signs, advising that Sign No. 1 is recommended by
the management for adoption.
Mr. Thomas moved that the Board approve the sign recommended by the management
company. The motion was seconded by Mr. Hubard and unanimously adopted.
NEW BUSES: The General Manager advised that bids were previously scheduled to be
opened on Monday, February 20, 1978, for three new transit coaches; however, he has
been advised that February 20 will be observed as a legal holiday by city employees
and requested that the bid opening date be changed to February 21, 1978, at 2:00 p.m.
Mr. Grove moved that the Board concur in the request. The motion was seconded by
Mr. Garland and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned.
APPROVED~,/~.
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, February 13, 1978.
A special meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 6:30 p.m., Monday, February
13, 1978, in the City Council Chamber, in the Municipal Building, City of Roanoke,
Virginia, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman (arrived late), Hampton W. Thomas and
President Noel C. Taylor .......................................................... 7.
ABSENT: None ................................................................ 0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Sam H. McGhee, III,
Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz,
Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
ELECTION OF A VICE-PRESIDENT OF OPERATIONS: The President called to the attention
of the Board that the position of Vice-President of Operations is now vacant due to
the resignation of Mr. Byron E. Haner and called for nominations to fill the vacancy.
Mr. Grove placed in nomination the name of Mr. H. B. Ewert.
There being no further nominations, Mr. Ewert was elected as Vice-President of
Operations to fill the unexpired term of Mr. Byron E. Haner ending July 25, 1978,
by the following vote:
FOR MR. EWERT: Directors Bowles, Garland, Grove, Hubard, Thomas and
President Taylor ............................................................. 6.
(Mr. Taubman had not arrived at the meeting.)
OPERATING ASSISTANCE GRANT: The General Manager presented a written report
advising that the Urban Mass Transportation Administration has approved the Operating
Assistance Grant for the current fiscal year, that the Virginia Department of High-
ways and Transportation has requested that the executed grant contracts be returned to
them by March 1st and requesting that the Board approve a measure to expedite receipt
of funds.
(For full text, see report on file in the Secretary's Office.)
Mr, Grove offered the following Resolution authorizing and approving execution of
the Operating Assistance Grant Contract for Project No. VA-05-4019 between the United
States of America, Connnonwealth of Virginia, Department of Highways and Transportation,
and the Greater Roanoke Transit Company, for a grant of operating assistance funds
under the Urban Mass Transportation Act, for the time period of JuJy 1, 1977 through
June 30, 1978:
"RESOLUTION
A RESOLUTION authorizing and approving execution of an Operating
Assistance Grant Contract for Project No. VA-05-4019 between the United
States of America, Commonwealth of Virginia, Department of Highways and
Transportation, and the Greater Roanoke Transit Company, for a grant of
operating assistance funds under the Urban Mass Transportation Act, for
the time period of July 1, 1977 through June 30, 1978.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an
application with the Department of Transportation, Urban Mass Transportation
Administration, seeking Section 5, Operating Grant Assistance, under the
Urban Mass Transportation Act of 1964, as amended, for Fiscal Year 1977-1978,
the Commonwealth of Virginia, Department of Highways and Transportation, to
be the designated recipient of such operating assistance grant, said application
having been approved by the Fifth Planning District Commission;
WHEREAS, the eligible project operating expenses amount to $1,734,470.00,
$581,400.00 of which the Government has offered to pay, and such grant is
required to be paid to the designated recipient hereinabove mentioned for
disbursement to an appropriate grantee only upon execution of an approved
grant contract by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that this Board does hereby authorize and approve
the execution by the President on behalf of the Greater Roanoke Transit
Company, an Operating Assistance Grant contract for Project No. VA-05-4019
between the United States of America, the Commonwealth of Virginia, Depart-
ment of Highways and Transportation, and the Greater Roanoke Transit Company,
for a grant of operating assistance funds under the Urban Mass Transportation
Act for the period of July 1, 1977, through June 30, 1978.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the fnllowing vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ...... 6.
NAYS: None ....................................................................... O.
(Mr. Taubman had not arrived at the meeting.)
At this point, Mr. Taubman entered the meeting.
CAPITAL GRANT: The General Manager submitted a written report advising that the
Urban Mass Transportation Administration has approved the Capital Grant for the purchase
of three buses, and recommending approval of an acceptance Resolution in order for
Valley Metro to requisition funds.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard offered the following Resolution authorizing and approving execution
of a Capital Grant Contract for Project No. VA-05-O005 between the United States of
America, Commonwealth of Virginia, Department of Highways and Transportation, and the
Greater Roanoke Transit Company~ for a grant of capital improvement funds under the
Urban Mass Transportation Act:
"RESOLUTION
A RESOLUTION authorizing and approving execution of an Capital Grant
Contract for Project No. VA-05-O005 between the United States of ~erica,
Commonwealth of Virginia, Department of Highways and Transportation, and
the Greater Roanoke Transit Company, for a grant of capital improvement
funds under the Urban Mass Transportation Act.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an
application with the Department of Transportation, Urban Mass Transportation
Administration, seeking Section 5, Capital Grant Assistance, under the
Urban Mass Transportation Act of 1964, as amended, the Commonwealth of
Virginia Department of Highways and Transportation, to be the designated
recipient of such capital grant, said application having been approved by
the Fifth Planning District Cormnission;
WHEREAS, the eligible project costs amount to $296,500, $237,200 of
which the Government has offered to pay, and such grant is required to be
paid to the designated recipient hereinabove mentioned for disbursement
to an appropriate grantee only upon execution of an approved grant contract
by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that this Board does hereby authorize and approve
the execution by the President on behalf of the Greater Roanoke Transit
Company of an Capital Grant contract for Project No. VA-05-0005 between
the United States of America, the Comonwealth of Virginia, Department of
Highways and Transportation, and the Greater Roanoke Transit Company, for
a Capital grant under the Urban Mass Transportation Act.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
In view of the fact that in the 1978 Service Plan the management team is
recommending a reduction in service, Mrs. Bowles and Mr. Thomas questioned the
need for three new transit coaches; whereupon, the General Manager responded
that the purchase of three new buses will allow them to replace five older buses
and thus reduce the operating fleet.
Mr. Hubard moved the adoption of the Resolution. The motion was seconded
by Mr. Taubman and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Taubman and President
Taylor ................................................................... 5.
NAYS: Directors Bowles and Thomas .................................. 2.
1978 SERVICE PLAN: The General Manager presented the 1978 Service Plan, advising
that the Plan p~esents the findings of recent surveys, the analysis of the data collected,
and recommendations on routes and schedules. He noted that it is anticipated that all
recommendations could be implemented by the end of the current fiscal year and would
be implemented in two stages.
(For full text, see Plan on file in the Secretary's Office.)
Mr. Hubard moved that the 1978 Service Plan under date of February 7, 1978, be
approved as presented by the General Manager. The motion was seconded by Mr.~ Garland
and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
February 21, 1978.
A meeting of the Board of Directors of Greater Roanoke Transit Company was called
to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., on Tuesday, February 21,
1978, in the Civil Defense Room, in the Municipal Building, City of Roanoke, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C.
Taylor ........................................................................... 7.
ABSENT: None ................................................................ 0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III,
Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company.
MINUTES: Mrs. Bowles moved that the minutes of the meetings held on January 16,
1978, and February 13, 1978, be approved as written. The motion was seconded by Mr.
Garland and unanimously adopted.
BIDS FOR NEW TRANSIT COACHES: Pursuant to notice of advertisement for bids for
three Advance Design Transit Buses, said proposals to be received by the Secretary until
2:00 p.m., on Tuesday, February 21, 1978, and to be opened before the Board of Directors
at 2:00 p.m., on that date, the President asked if there were bidders present who had
any questions prior to the opening of the bids and no one present raising any question,
the President instructed the Secretary to proceed with the opening of the bids; where-
upon, the following bids were opened and read:
Unit Price Spare Parts & Delivery Total Price
Grumman Flxible
Corporation
$90,100.00
$ 1,140.00
$271,440.00
GMC Truck & Coach
Division, General
Motors Corpora-
tion
93,457.00 1,831.00 282,202.00
Mr. Hubard moved that the bids be referred to a conm~ittee to be appointed by the
President for tabulation, report and recommendation to the Board of Directors. The
motion was seconded by Mr. Taubman and unanimously adopted.
The President appointed Messrs. Lucian Y. Grove, Chairman, Sam H. McGhee, III,
and William A. Hewitt as members of the committee.
GENERAL MANAGER:
FINANCIAL REPORT: The General Manager submitted the Financial and Operatiqg
Report for the month of January, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and unanimously adopted.
RIDERSHIP REPORT: The General Manager submitted a written report advising that
ridership during the month of January, 1978, was 159,312 or 1.1 per cent greater than
January, 1977.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and unanimously adopted.
REQUEST OF UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM, INC.: The General
Manager presented a request of the Unified Human Services Transportation System, Inc.,
advising that in their effort to provide transportation to the disadvantaged citizens
of the Roanoke area, they are requesting that Valley Metro purchase two vans with
lifts in the 1979 fiscal year; further requesting that the two vans be part of Valley
Metro's "special effort" for the handicapped under UMTA requirements, and that they
be leased to RADAR to provide the service.
(For full text, see communication on file in the Secretary's Office.)
Mr. Hubard moved that the cor~unication be received and filed. The motion was
seconded by Mr. Taubman and unanimously adopted.
VICE-PRESIDENT OF OPERATIONS:
LEGAL MATTER: The Vice-President of Operations submitted a written report request-
ing an Executive Session on a legal matter.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the request. The motion was seconded
by Mr. Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President
Taylor ............................................................................... 7.
NAYS: None ..................................................................... 0.
OTHER BUSINESS:
DESIGNATION OF A DEPOSITORY: Mrs. Bowles offered the following Resolution desig-
nating Colonial American National Bank as a depository of the Corporation and listing
individuals who may sign checks, drafts, notes or orders drawn against said account:
"RESOLUTION ADOPTED AT MEETING OF THE BOARD OF DIRECTORS
OF GREATER ROANOKE TRANSIT COMPANY ON FEBRUARY 21, 1978.
BE IT RESOLVED, that Colonial American National Bank be,
and it is hereby, designated a depository of this Corporation
and that funds so deposited may be withdrawn upon a check,
draft, note or order of the Corporation.
BE IT FURTHER RESOLVED, that all checks, drafts, notes or
orders drawn against said account be signed by any one of the
following:
NAME TITLE
Joel M. Schlanger
John H. Mitchell
James D. Grisso
Treasurer
Assistant Treasurer
Assistant Treasurer
and countersigned by any one of the following:
NAME TITLE
H. B. Ewert
Sam H. McGhee, III
Vice President of Operations
Assistant Vice President
of Operations
whose signatures shall be duly certified to said Bank, and that no
checks, drafts, notes or orders drawn against said Bank shall be
valid unless so signed.
BE IT FURTHER RESOLVED, that said Bank is hereby authorized
and directed to honor and pay any checks, drafts, notes or orders
so drawn, whether such checks, drafts, notes or orders be payable
to the order of any such person signing and/or countersigning said
checks, drafts, notes or orders, or any of such persons in their
individual capacities or not, and whether such checks, drafts, notes
or orders are deposited to the individual credit of the person so
signing and/or countersigning said checks, drafts, notes or orders,
or to the individual credit of any of the other officers or not.
This resolution shall continue in force and said Bank may consider
the facts concerning the holders of said offices, respectively,
and their signatures to be and continue as set forth in the
certificate of the Secretary or Assistant Secretary, accompanying
a copy of this resolution when delivered to said Bank or in any
similar subsequent certificate, until written notice to the contrary
is duly served on said Bank.
IN WITNESS WHEREOF, I have hereunto affixed my name as Mary F.
Parker, Secretary, and have caused the corporate seal of said
Corporation to be hereto affixed this 22nd day of February, 1978.
S/ Mary F. Parker
Secretary
I, Noel C. Taylor, a Director of said Corporation, do hereby
certify that the foregoing is a correct copy of a resolution adopted
as above set forth.
S/ Noel C. Taylor
President"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President
Taylor .............................................................................. 7.
NAYS: None .................................................................... O.
There being no further business, the President declared the meeting adjourned.
President
ATTEST
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 6, 1978.
A special meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., on Monday,
March 6, 1978, in the City Council Chamber, in the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C.
Taylor ......................................................................... 7.
ABSENT: None ............................................................. O.
Also present were Mr. Roger Sweeney, General Manager, Vaitey Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III,
Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn
C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company.
GENERAL MANAGER:
INSURANCE COVERAGE: Pursuant to notice of advertisement for proposals to furnish
certain insurance coverage (physical damage, auto and general liability, fire and
extended coverage, fidelity coverage and Workmen's Compensation) for Greater Roanoke
Transit Company for the period from March 23, 1978, to March 22, 1979, said proposals
to be received by the Secretary of the Corporation until 1:00 p.m., on Monday,
March 6, 1978, and to be opened before the Board of Directors at 1:00 p.m., on that
date, the President asked if there were any persons present who had questions prior
to the opening of the proposals, and no one present raising any question, the Secretary
opened and read proposals from Charles Lunsford Sons & Associates, Incorporated;
Chaney Thomas Stephenson & Hill, Incorporated; Flora & Martin Insurance Corporation;
and General Insurance of Roanoke, Incorporated.
(For full text, see insurance proposals on file in the Secretary's Office.)
Mr. Taubman moved that the proposals be referred to a committee to be appointed
by the President for study, report and recommendation to the Board of Directors. The
motion was seconded by Mr. Hubard and unanimously adopted.
The President appointed Messrs. Lucian Y. Grove, Chairman, Robert A. Garland,
Sam H. McGhee, III, and Roger Sweeney as members of the committee.
NEW TRANSIT COACHES: Mr. Grove, Chairman of the committee appointed to tabulate
bids received for three Advance Design Transit Buses, presented a written report of
the committee recommending that the Board authorize the President to enter into a
purchase agreement with Grumman Flxible Corporation to purchase the three buses, with
spare parts and delivered to Roanoke, in the total amount of $271,440.00, and that
the other bid be rejected.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove offered the following Resolution accepting the bid of Grumman Flxible
Corporation:
"A RESOLUTION PROVIDING FOR THE ACCEPTANCE OF A BID FOR
SUPPLYING THREE (3) ADVANCE DESIGN TRANSIT TYPE COACHES
AND CERTAIN SPARE PARTS THEREFOR, AND PROVIDING FOR THE
PURCHASE THEREOF.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company:
1. That the bid of Grumman Flxible Corporation for furnishing and
supplying three (3) advance design transit type coaches with certain spare
parts therefor, for a total price of $271,440.00, be and hereby is
ACCEPTED; and
2. That the President of Greater Roanoke Transit Company be and is
hereby authorized to execute the requisite purchase order for the afore-
said advance design transit type coaches and spare parts, and that the
proper officers of the Company be and hereby are authorized to make payment
of $271,440.00 to the Grumman Flxible Corporation for the purchase of the
aforesaid automotive equipment within twenty (20) days from and after
delivery and acceptance of the same; and
3. That the other bid made to the Company for furnishing said
automotive equipment be, and said other bid is hereby REJECTED; the
Secretary to so notify said other bidder and to express the Company's
appreciation of said bid.
ADOPTED by vote of the Board of Directors the 6th day of March, 1978.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by
Mr. Hubard and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Taubman, Thomas and President
Taylor .................................................................... 6.
NAYS: Director Bowles ............................................... 1.
VICE-PRESIDENT OF OPERATIONS:
MANAGEMENT CONTRACT: The Vice-President of Operations requested that the Board
meet in Executive Session to discuss a legal matter pertaining to the management
contract with ATE Management and Service Company, Incorporated.
Mr. Garland moved that the Board concur in the request. The motion was seconded
by Mr. Grove and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President
Taylor ............................................................................. 7.
NAYS: None ................................................................... O.
The President declared the meeting recessed at 1:25 p.m.
At 1:35 p.m., the meeting reconvened with President Taylor presiding and all
members of the Board present.
The Vice-President of Operations advised that in accordance with the instructions
of the Board, he has discussed the matter of a new management contract with representa-
tives of ATE Management and Service Company, Incorporated, and recommending renewal
of the contract for a two year period, for a total price of $193,500.00, with all
other provisions of the contract remaining the same.
Mr. Garland moved that the Legal Counsel be instructed to prepare the proper
measure providing for a two year renewal of the management contract with ATE
Management and Service Company, Incorporated, for a total price of $193,500.00, with
all other provisions of the contract remaining the same. The motion was seconded
by Mr. Taubman and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned.
APPROVED:
President
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 20, 1978.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., on Monday,
March 20, 1~78, in the Civil Defense Room of the Municipal Building, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C.
Taylor .......................................................................... 7.
ABSENT: None .............................................................. 0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III,
Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn
C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company.
MINUTES: Mr. Thomas moved that the minutes of the regular meeting held on
February 21, 1978, and the special meeting held on March 6, 1978, be approved as
written. The motion was seconded by Mr. Grove and unanimously adopted.
REPORTS OF COMMITTEES:
INSURANCE: Mr. Lucian Y. Grove, Chairman of the committee appointed to study
bids for certain insurance coverage for the transit system, viz: Workmen's Compensation,
Fire and Extended Coverage and Fidelity insurance, submitted a written report of the
committee advising of a negotiated new premium rate with Transit Casualty, the present
insurance carrier, for Physical Damage and Liability coverage, recommending that the
Board accept the negotiated premium for Physical Damage and Liability coverage and
that the bid of Chas. Lunsford Sons & Associates on the other coverages be accepted,
and further advising that the total annual premium for all five coverages will be
$98,691 compared to the present annual premium of $99,731.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the report. The motion was seconded by
Mr. Garland and unanimously adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating report for the month of February, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded
by Mr. Taubman and unanimously adopted.
RIDERSHIP REPORT: The General Manager presented the ridership report for the
month of February, 1978, advising that ridership for February was 156,886 or 1.3
per cent above the same month in 1977, and February mileage was down 6.2 per cent to
111,094.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the report be received and filed. The motion was seconded
by Mr. Garland and unanimously adopted.
SECURITY SERVICE: The General Manager submitted a written report recommending
that the Mason Cove Security Service, Incorporated, be employed at the rate of $4.00
per hour to provide guard service for approximately 48 hours per week for one year.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and unanimously adopted.
EXECUTIVE SESSION: The General Manager submitted a written report requesting an
Executive Session to discuss a personnel matter.
Mr. Hubard moved that the Board concur in the request. The motion was seconded
by Mr. Grove and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President
Taylor ......................................................................... 7.
NAYS: None ............................................................... O.
DIRECTOR OF MARKETING AND PLANNING:
BUS STOP SIGNS AND RELATED MATERIALS: The Director of Marketing and Planning
submitted a written report requesting that the Board set April 17, 1978, at 2:00 p.m.,
during regular session, for the opening of bids for bus stop signs and related materials.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the Board concur in the request. The motion was seconded
by Mr. Taubman and unanimously adopted.
OTHER BUSINESS:
MANAGEMENT CONTRACT: Mr. Hubard offered the following Resolution authorizing an
extension by Greater Roanoke Transit Company of a contract with ATE Management and
Service Company, Incorporated, to provide to Greater Roanoke Transit Company certain
management services for its urban mass transit system over a 24 month period from
and after March 23, 1978, as generally set out in a proposed form of agreement, a
copy of which is on file in the Office of the City Clerk of Roanoke:
"A RESOLUTION AUTHORIZING AN EXTENSION BY GREATER
ROANOKE TRANSIT COMPANY OF A CONTRACT FOR A
TWENTY-FOUR MONTH PERIOD FROM AND AFTER MARCH 23,
1978, FOR MANAGEMENT SERVICES TO BE PROVIDED SAID
COMPANY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that it does hereby authorize an extension by Greater Roanoke
Transit Company of a contract with ATE Management and Service Company, Inc.,
to provide to Greater Roanoke Transit Company certain management services
for its urban mass transit system over a twenty-four month period from and
after March 23, 1978, as generally set out in a proposed form of agreement,
and for the annual fee set out therein, a copy of which is on file in the
office of the City Clerk of the City of Roanoke.
BE IT FURTHER RESOLVED that the President and Secretary, respectively,
of Greater Roanoke Transit Company be and hereby are directed to duly
execute and attest the aforesaid agreement with ATE Management and Service
Company, Inc., for management services.
APPROVED: ATTEST:
S/ Noel C. Taylor
President
Date: 3/24/78"
S/ Mary F. Parker
Secretary
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by
Mr. Grove and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman, Thomas and President
Taylor .............................................................................. 7.
NAYS: None .................................................................... 0.
Mr. Garland said he hoped that at the end of the 24 month period, the Vice-President
of Operations would be in a position to make a recommendation to the Board as to whether
or not the bus company could be run by the City of Roanoke rather than contracted to a
management company.
The President declared the meeting recessed at 2:10 p.m.
At 2:20 p.m., the meeting reconvened with President Taylor presiding and all
members of the Board of Directors present.
Mr. Thomas advised that the Board of Directors received a communication from the
General Manager in Executive Session in regard to a matter of personnel and moved that
the communication be referred to Roanoke City Council for its consideration. The
motion was seconded by Mr. Garland and unanimously adopted.
There being no further business, the President declared the meeting adjourned
at 2:25 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 17, 1978.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company was
called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., on Monday, April
17, 1978, in the Civil Defense Room of the Municipal Building, City of Roanoke, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor--7.
ABSENT: None ...................................................................... O.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III,
Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater
Roanoke Transit Company.
MINUTES: Mr. Grove moved that the minutes of the regular meeting held on Monday,
March 20, 1978, be approved as written. The motion was seconded by Mr. Taubman and
unanimously adopted.
ACTS OF ACKNOWLEDGEMENT: In recognition of outstanding job performance, the
President presented the Driver of the Year Award to Mr. Herman S. Turner. It was
emphasized that Mr. Turner has over forty years of service with the bus company.
BIDS FOR BUS STOP SIGNS AND RELATED MATERIALS: Pursuant to notice of advertisement
for bids for bus stop signs and related materials, said proposals to be opened and
read before the Board of Directors at its meeting on Monday, April 17, 1978, the President
asked if anyone had any questions about the advertisement for bids and no representative
present raising any question, the President instructed the Secretary to proceed with
the opening of the bids; whereupon, the following bids were opened and read:
Unit Price
1. 1~000 Signs
Hall Signs, Incorporated $ 4.34
Lyle Signs, Incorporated 4.97
Dominion Traffic Sign & Signal
Company, Incorporated 5.75*
Interstate Highway Sign Company 6.60
Allen-Morrison, Incorporated 6.76
2. 1,000 Posts & Related Materials
Hall Signs, Incorporated NO BID
Lyle Signs, Incorporated 7.37
Dominion Traffic Sign & Signal
Company, Incorporated 7.72*
Interstate Highway Sign Company 7.30
Allen-Morrison, Incorporated 7.96
Total Price
Extended Price
$ 4,340.00
4,970.00
7,720.00* 7,720.00*
7,300.00 7,300.00
7,960.00 8,360.00
NO BID NO BID
7,370.00
$5,780.00* 5,780.00*
6,600.00 6,600.00
6,760.00 7,100.00
Unit Price Total Price Extended Price
3. Clean Topcoat on Sisns
Allen-Morrison, Incorporated .15
150.00 157.50
Mr. Garland moved that the bids be referred to a committee to be appointed by the
President for tabulation, report and recommendation to the Board of Directors. The
motion was seconded by Mr. Thomas and unanimously adopted.
The President appointed Messrs. Robert A. Garland, Chairman, H. B. Ewert and
Roger Sweeney as members of the committee.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of March, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and unanimously adopted.
RIDERSHIP REPORT: The General Manager presented the ridership report for the
month of March, 1978, advising that March ridership was 146,358 revenue passengers
or 2,591 more than last March.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the ridership report be received and filed. The motion
was seconded by Mr. Taubman and unanimously adopted.
OPERATING BUDGET: The General Manager presented a communication transmitting
the proposed 1979 operating budget for Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
After a discussion of the matter, Mr. Hubard moved that the proposed 1979
operating budget, with goals and objectives, be approved. The motion was seconded
by Mr. Taubman and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, May 15, 1978.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company was
called to order by the President, Dr. Noel C. Taylor, at 2:00 p.m., on Monday, May 15,
1978, in the Civil Defense Room of the Municipal Building, City of Roanoke, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Lucian Y. Grove, Nicholas F. Taubman and President Noel C.
Taylor ................................................................................. 3.
ABSENT: Directors Elizabeth T. Bowles, Robert A. Garland, William S. Hubard, and
Hampton W. Thomas ...................................................................... 4.
The President advised that the meeting could not begin until a quorum was present.
At 2:25 p.m., the meeting reconvened with the following members of the Board of
Directors present: Directors Robert A. Garland, Lucian Y. Grove, William S. Hubard,
Nicholas F. Taubman, Hampton W. Thomas and President Noel C. Taylor .................... 6.
ABSENT: Director Elizabeth T. Bowles ............................................. 1.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal
Counsel, Greater Roanoke Transit Company; Mr. James D. Grisso, Assistant Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
MINUTES: Mr. Grove moved that the minutes of the regular meeting held on Monday,
April 17, 1978, be approved as written. The motion was seconded by Mr. Taubman and
adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of April, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded by
Mr. Taubman and adopted.
BUS STOP SIGNS AND RELATED MATERIAL: The General Manager presented a written report
in regard to bids which were received for 1,000 bus stop signs and related material,
advising that the bids of Hall Signs, Incorporated, and Interstate Highway Sign Company
were low, that because the bids were firm for only 30 days, the bid committee requested
that the Executive Committee of GRTC approve the award of the contracts to the Iow bidders,
contingent upon final approval by the full Board and the Executive Com~nittee concurred in
this request. The General Manager recommended that the Board of Directors formally
approve the action of the Executive Committee.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recon~mendation of the
General Manager. The motion was seconded by Mr. Taubman and adopted.
UMTA OPERATING ASSISTANCE FOR FISCAL YEAR 1979: The General Manager submitted a
written report transmitting a Resolution authorizing the filing of an application to the
Urban Mass Transportation Administration for operating assistance for the fiscal year
1979, requesting and recommending approval of the Resolution in order that application
may be filed with UMTA for $602,820.00 in operating assistance, and further that a public
hearing be held at the regular Board meeting in the month of June.
(For full text, see report on file in the Secretary's Office.)
Mr. Taubman moved that the Board of Directors concur in the request of the General
Manager and offered the following Resolution authorizing the filing of an application
with the Department of Transportation, United States of America, for a grant under the
Urban Mass Transportation Act of 1964, as amended:
"RESOLUTION
A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE
DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT
UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make
grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the
local share of projects costs; and
WHEREAS, it is required by the U. S. Department of Transportation
in accord with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance under
the Urban Mass Transportation Act of 1964, as amended, the applicant gives
an assurance that it will comply with Title VI of the Civil Rights Act of
1964, and the U. S. Department of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business enter-
prise be utilized to the fullest extent possible in connection with this
project, and that definitive procedures shall be established and administered
to ensure that minority businesses shall have the maximum feasible opportunity
to compete for contracts when procuring construction contracts, supplies,
equipment contracts, or consultant and other services:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER
ROANOKE TRANSIT COMPANY
1. That the president is authorized to execute and file an application
on behalf of the Greater Roanoke Transit Company with the U. S. Department
of Transportation to aid in the financing of an operating assistance project
generally described as:
Operating Expenses (7/1/78 - 6/30/79) $1,776,250
Less: Ineligible Operating Expenses 5~370
GROSS PROJECT COST
$1,770,880
Less: Farebox Revenues 565~240
NET PROJECT COST
TOTAL FEDERAL FUNDS
TOTAL LOCAL SHARE
$1,205,640
$ 602,820
$602,820
2. That the president is authorized to execute and file with such application
an assurance or any other document required by the U. S. Department of Transportation
effectuating the purpose of Title VI of the Civil Rights Act of 1964.
3. That Roger Sweeney, General Manager, is authorized to furnish such additional
information as the U. S. Department of Transportation may require in connection with
the application or the project.
4. That Noel C. Taylor, President, is authorized to set forth and execute
affirmative minority business policies in connection with the project's procurement
needs.
5. That Noel C. Taylor, President, is authorized to execute grant contract
agreements on behalf of Greater Roanoke Transit Company with the U. S. Department
of Transportation for aid in the financing of the operating assistance projects.
ADOPTED by vote of the Board of Directors the 15th day of May, 1978.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
CERTIFICATION
I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do
hereby certify that the foregoing is a true, complete and correct copy of a
Resolution and Order adopted by the Board of Directors of said Company, approved
by the President and attested by me as Secretary upon the occasion of a properly
convened meeting of the Board of Directors of said Company, held on the 15th day
of May, 1978, as shown by the official records of said Company in my custody and
under my control.
WITNESS my hand and seal of said Company this 15th day of May, 1978.
S/ Mary F. Parker
Secretary
May 15, 1978
Date"
Mr. Taubman moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Taubman, Thomas and President Taylor ..... 6.
NAYS: None ...................................................................... 0.
(Director Bowles was absent)
Mr. Garland moved that the Board of Directors hold a public hearing on the request at
2:00 p.m., Monday, June 19, 1978. The motion was seconded by Mr. Grove and adopted. (The
public hearing date was later changed to Monday, June 26, 1978, at 1:00 p.m. See minutes
of special meeting of Monday, May 22, 1978.)
CAPITAL IFiPROVEMENTS PROGRAM FOR 1979: The General Manager presented a written
report transmitting the proposed capital improvements program for fiscal year 1979,
advising that taking into consideration federal and state funding, the local share of
the project is estimated to be a maximum of $25,480.00, that the project will not require
a new appropriation since a balance in excess of $30,000.00 remains from the 1972 bond
issue which in part was earmarked for transit capital improvements and to fund the local
share. He therefore requested that authorization be provided by the Board to use the
unspent funds.
It was noted that the capital improvements program is generally described as follows:
(1) purchase of maintenance equipment, (2) purchase of two-way radio communication
system, (3) purchase of two mini-buses with lifts, and, (4) purchase of ten, 36-40
passenger transit buses.
(For full text, see report on file in the Secretary's Office.)
There was considerable discussion in regard to the use of mini-buses versus the
larger transit type coaches; whereupon, the General Manager advised that he still contends
that the larger type buses are more economical to operate, and for the type of operation
which exists in the City of Roanoke, he could not recommend any type of mini-bus.
After a discussion of the proposed program, Mr. Grove moved that the Board of Directors
approve the report of the General Manager. The motion was seconded by Mr. Hubard and
adopted.
In accordance with UMTA requirements, Mr. Hubard moved that the Board of Directors
hold a public hearing on the proposed fiscal year 1979 Capital Improvements Program at the
next regular meeting of the Board of Directors on Monday, June 19, 1978, at 2 p.m. The
motion was seconded by Mr. Garland and adopted. (The public hearing date was later
changed to Monday, June 26, 1978, at 1:00 p.m. See minutes of special meeting of Monday,
May 22, 1978.)
OTHER BUSINESS:
UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM, INC. (RADAR): Mr. Edward L. Hudson,
Executive Director, Unified Human Services Transportation System, Incorporated, appeared
before the Board of Directors and presented a communication advising that RADAR requested
funds from the Human Resources Committee for fiscal year 1978-79 in the amount of $35,000.00,
that $12,000.00 has been tentatively approved by the Committee, and requesting, pending
final funding from the Human Resources Committee, that Valley Metro provide RADAR with
additional funds to make the difference of the requested total amount of $35,000.00,
advising that without these operating funds, it will be impossible for RADAR to provide
services to handicapped citizens other than those involved in Agency Programs that are
contracted with RADAR.
(For full text, see communication on file in the Secretary's Office.)
After discussion of the request, Mr. Hubard moved that the communication be referred
to the Vice President of Operations of Greater Roanoke Transit Company and to the General
Manager of Valley Metro for study, report and recommendation to the Board of Directors.
The motion was seconded by Mr. Garland and adopted.
There being no further business, the President declared the meeting adjourned at
3:00 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, May 22, 1978.
A special meeting of the Board of Directors of Greater Roanoke Transit Company was
called to order by the President, Dr. Noel C. Taylor, at 1:30 p.m., on Monday, May 22,
1978, in the City Council Chamber, fourth floor of the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William
S. Hubard, Nicholas F. Taubman, and Mayor Noel C. Taylor ................................ 6.
ABSENT: Director Hampton W. Thomas ............................................... 1.
Also present were Mr. Van K. Corbitt, Director of Marketing and Planning, Valley
Metro; Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke Transit Company;
Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater Roanoke Transit
Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company; Mr.
Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit Company.
The Secretary advised that the purpose of the special meeting was to adopt a measure
changing the meeting dates for the months of June, July and August, 1978; and also to
change the date of two public hearings from June 19, 1978, to June 26, 1978, at 1:00 p.m.,
in regard to UMTA Operating Assistance for fiscal year 1979, and the Capital Improvements
Program for 1979.
Mr. Hubard offered the following Resolution providing that the regular business
meetings of the Board shall be held in the Council Chamber, fourth floor of the Municipal
Building at 1:00 p.m., on the fourth Mondays of June, July and August, 1978, and thereafter
that the Board shall revert to its regular schedule for meetings, i.e., the third Monday
of each month at 2:00 p.m.:
"RESOLUTION
A RESOLUTION establishing a schedule for meetings of the Board of
Directors of the Greater Roanoke Transit Company for the months of June,
July and August, 1978, only.
WHEREAS, Section 4 of Article III of the By-Laws of the Greater
Roanoke Transit Company provides that meetings of the Board of Directors
shall be held at times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed schedule of meeting dates is
necessary for the orderly conduct of business of the Company;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Greater Roanoke Trans%t Company that the regular business meetings of such
Board shall be held in the Council Chambers of the Municipal Building at
1:00 p.m., on the fourth Monday of June, 1978, the fourth Monday of July,
1978, and the fourth Monday of August, 1978, and that thereafter the Board
shall revert to its regular schedule for meetings, i.e., the third Monday
of each month at 2:00 p.m.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr.
Taubman and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Taubman and Mayor Taylor ........ 6.
NAYS: None ...................................................................... 0.
(Director Thomas was absent)
Mr. Hubard moved that the two public hearings scheduled for Monday, June 19, 1978,
at 2:00 p.m., in regard to UMTA Operating Assistance for fiscal year 1979, and the Capital
Improvements Program for 1979, be changed to Monday, June 26, 1978, at 1:00 p.m., in the
Council Chamber. The motion was seconded by Mr. Taubman and adopted.
There being no further business, the President declared the meeting adjourned at
1:40 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 26, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., on Monday, June
26, 1978, in the Council Chamber in the Municipal Building, City of Roanoke, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William
S. Hubard, Hampton W. Thomas and President Noel C. Taylor ............................... 6.
ABSENT: Director Nicholas F. Taubman .............................................. 1.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice President
of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice
President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered Agent,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company.
MINUTES: Mr. Thomas moved that the minutes of the regular meeting held on May 15,
1978; and the special meeting held on May 22, 1978, be approved as written. The motion
was seconded by Mr. Garland and adopted.
PUBLIC HEARINGS: The Board at its meeting on May 22, 1978, having set a
public hearing regarding the Capital Improvements Program for 1979, and UMTA Operating
Assistance for fiscal year 1979, the matters were before the Board of Directors.
The President asked if there were persons present who would like to have input
into the public hearing, and there being none, he advised that the federal share of the
operating assistance for fiscal year 1979 will be $602,820.00, and the GRTC share will be
$597,620.00. Secondly, he said as the Board considers capital improvements for fiscal
year 1979, the following items should be taken into consideration: the purchase of ten
new transit buses, the purchase of two mini-buses to be leased to RADAR, the purchase of
two-way radio communication system, and the purchase of maintenance equipment. He said
the total project cost is $1,274,000.00, the federal share of which is 80% and amounts
to $1,019,200.00, the state share which is 18% amounts to $229,320.00, and the GRTC share
is 2% which amounts to $25,480.00.
The President again asked if there were persons in the Council Chamber who would
like to have input into the public hearing and there being none, Mr. Grove offered the
following Resolution authorizing filing of the application with the Department of Trans-
portation, United States of America, for a grant under the Urban Mass Transportation Act
of 1964, as amended:
"RESOLUTION
Resolution authorizing the filing of an application with the
Department of Transportation, United States of America, for a
grant under the Urban Mass Transportation Act of 1964, as amended.
WHEREAS, the Secretary of Transportation is authorized to make
grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose cer-
tain obligations upon the applicant, including the provision by
it of the local share of project costs;
WHEREAS, it is required by the U. S. Department of Transportation
in accord with the provisions of Title VI of the Civil Rights Act
of 1964, that in connection with the filing of an application for
assistance under the Urban Mass Transportation Act of 1964, as
amended, the applicant give an assurance that it will comply with
Title VI of the Civil Rights Act of 1964 and the U. S. Department
of Transportation requirements thereunder; and
WHEREAS, it is the goal of the Applicant that minority business
enterprise be utilized to the fullest extent possible in connection
with this project, and that definitive procedures shall be estab-
lished and administered to ensure that minority businesses shall
have the maximum feasible opportunity to compete for contracts
when procuring construction contracts, supplies, equipment contracts,
or consultant and other services:
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Greater Roanoke Transit Company
That the President is authorized to execute and file an
application on behalf of the Greater Roanoke Transit Company
with the U. S. Department of Transportation, to aid in the
financing of the purchase of ten (10) new buses, two vans,
maintenance equipment, and two-way radio system.
That the President is authorized to execute and file with
such application an assurance or any other document required
by the U. S. Department of Transportation effectuating the
purposes of Title VI of the Civil Rights Act of 1964.
That Roger Sweeney, General Manager, is authorized to furnish
such additional information as the U. S. Department of Trans-
portation may require in connection with the application or
the project.
That the President is authorized to set forth and execute affirma-
tive minority business policies in connection with the project's
procurement needs.
Adopted by vote of the Board of Directors the 26th day of June, 1978.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
CERTIFICATE
The undersigned duly qualified and acting Secretary of the Greater
Roanoke Transit Company certifies that the foregoing is a true and
correct copy of a resolution, adopted at a legally convened meeting
of the Greater Roanoke Transit Company held on June 26, 1978.
S/ Mary F. Parker
Mary F. Parker, Secretary
Date: 6-30-78"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ....... 6.
NAYS: None ........................................................................ O.
(Director Taubman was absent)
Mr. Grove offered the following Resolution guaranteeing the local share of a Capital
Grant Project from the Urban Mass Transportation Administration pursuant to Sections 3
and 5 of the Urban Mass Transportation Act of 1964, as amended, to be made to Greater
Roanoke Transit Company:
"RESOLUTION
A RESOLUTION guaranteeing the local share of a Capital Grant Pro-
ject from the Urban Mass Transportation Administration pursuant
to Sections 3 and 5 of the Urban Mass Transportation Act of 1964,
as amended, to be made to the Greater Roanoke Transit Company.
WHEREAS, the Secretary of Transportation is authorized to make
grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant including the provision by it of
the local share of project costs;
WHEREAS, it is required by the U. S. Department of Transportation
in accord with the provisions of Title VI of the Civil Rights Act
of 1964, that in connection with the filing of an application for
assistance under the Urban Mass Transportation Act of 1964, as
amended, the applicant give an assurance that it will comply with
Title VI of the Civil Rights Act of 1964 and the U. S. Department
of Transportation requirements thereunder; and
WHEREAS, it is the goal of the applicant that minority business
enterprise be utilized to the fullest extent possible in connec-
tion with this project, and that definitive procedures shall be
established and administered to ensure that minority businesses
shall have the maximum feasible opportunity to compete for
contracts when procuring construction contracts, supplies,
equipment contracts, or consultant and other services.
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company as follows:
(1) That the twenty percent (20%) local share is guaranteed by
the Greater Roanoke Transit Company, and that this guarantee is
made in anticipation of State funds in the amount of ninety per-
cent (90%) of the local share; and
(2) That Roger Sweeney, General Mamager of Valley Metro, be and
is hereby authorized to furnish such additional information as
the U. S. Department of Transportation may require in connection
with the application or the project.
ATTEST:
S/ Mary F. Parker
Secretary
Adopted by vote of the Board of Directors the 26th day of June,
1978.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
CERTIFICATE
The undersigned duly qualified and acting Secretary of the Greater
Roanoke Transit Company certifies that the foregoing is a true
and correct copy of a resolution, adopted at a legally convened
meeting of the Greater Roanoke Transit Company held on June 26,
1978.
S/ Mary F. Parker
Mary F. Parker, Secretary
Date: 6-30-78"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Thomas and President Taylor ...... 6.
NAYS: None ....................................................................... O.
(Director Taubman was absent)
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of May, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded by
Mr. Garland and adopted.
DIRECTOR OF MARKETING AND PLANNING:
MARKET RESEARCH SURVEY: The Director of Marketing and Planning presented a written
report in connection with a recent Market Research Survey conducted by the Fifth Planning
District Commission, and also copy of the Easy Rider System Map.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded by
Mr. Grove and adopted.
LEGAL COUNSEL:
ANNUAL REVIEW DATE FOR CERTAIN NON-UNION SUPERVISORY STAFF EMPLOYEES: The Legal
Counsel submitted a written report advising that at the Budget Study Session of Council
on Tuesday, May 23, 1978, the Mayor requested that his office prepare the proper measure
changing the salary review date for certain non-union employees of Valley Metro from
April 1 to July 1 of each year. In response to that request, Mr. Dibling advised that
the desired change in annual review date can be accomplished by a motion duly adopted by
the Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the date for salary review for non-union staff employees of
Greater Roanoke Transit Company be established as July 1 of each year unless otherwise
ordered by the Board of Directors. The motion was seconded by Mr. Grove and adopted.
SECRETARY:
ANNUAL MEETING OF STOCKHOLDERS: The Secretary advised that the By-Laws of the
Greater Roanoke Transit Company provide that the Stockholdera shall hold its annual
meeting on the first Tuesday in the month of July, that this year the first Tuesday in
July will be July 4. She noted that the Legal Counsel has advised that the Board of
Directors may, by motion, duly recorded in the minute book, change its annual stockholders
meeting from July 4 to July 5.
Mr. Garland raised question as to whether or not it would be permissible to hold
the annual stockholders meeting on July 10 prior to the Council meeting, and after
being advised in the affirmative by the Legal Counsel, he moved that the annual Stock-
holders meeting be held on Monday, July 10, 1978, at 7:00 p.m., in the Roanoke City
Council Chamber. The motion was seconded by Mr. Hubard and adopted.
There being no further business, the President declared the meeting adjourned
at 1:35 p.m.
APPROVED: ~
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, July 24, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, at 1:00 p.m., on Monday, July
24, 1978, in the Council Chamber in the Municipal Building, City of Roanoke, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Charles L. Landis,
Hampton W. Thomas and President Noel C. Taylor .......................................... 5.
ABSENT: Directors Lucian Y. Grove and William S. Hubard ........................... 2.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice President
of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice
President of Operations, Greater Roanoke Transit Company; Mr. James E. Buchholtz,
Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
MINUTES: Mr. Garland moved that the minutes of the meeting held on Monday, June
26, 1978, be approved as written. The motion was seconded by Mrs. Bowles and adopted.
ELECTION OF OFFICERS: The President called attention to a communication from the
Secretary of the Corporation advising that Article V, Officers, of the By-Laws of the
Greater Roanoke Transit Company provide that the members of the Board of Directors,
promptly after their election in each year, shall elect a President, one or more Vice
Presidents, a Secretary and a Treasurer, and the Board may elect or appoint such other
officers as it may deem proper, such Officers shall serve for terms of one year from
the date of their election and until their respective successors are elected and have
qualified; whereupon, the President called for nominations for the offices of President,
Vice President, Vice President of Operations, Assistant Vice President of Operations,
Secretary, Assistant Secretary, Treasurer, and Assistant Treasurers.
Mr. Garland placed in nomination the names of Dr. Noel C. Taylor as President,
Mr. Robert A. Garland as Vice President, Mr. H. B. Ewert as Vice President of Operations,
Mr. Sam H. McGhee, III, as Assistant Vice President of Operations, Mrs. Mary F. Parker
as Secretary, Mrs. Judith M. St. Clair as Assistant Secretary, Mr. Joel M. Schlanger as
Treasurer, Mr. John H. Mitchell as Assistant Treasurer, and Mr. James D. Grisso as
Assistant Treasurer.
There being no further nominations, Dr. Noel C. Taylor was reelected as President,
Mr. Robert A. Garland was reelected as Vice President, Mr. H. B. Ewert was reelected as
Vice President of Operations, Mr. Sam H. McGhee, III, was reelected as Assistant Vice
President of Operations, Mrs. Mary F. Parker was reelected as Secretary, Mrs. Judith M.
St. Clair was reelected as Assistant Secretary, Mr. Joel M. Schlanger was reelected as
Treasurer, Mr. John H. Mitchell was reelected as Assistant Treasurer, and Mr. James D.
Grisso was reelected as Assistant Treasurer of the Greater Roanoke Transit Company for
terms of one year each con~nencing upon the date of their reelection and until their
successors have been duly elected and qualified by the following vote:
FOR DR. TAYLOR, MR. GARLAND, MR. EWERT, MR. MCGHEE, MITS. PARKER, MITS. ST. CLAIR,
MR. SCHLANGER, MR. MITCHELL, AND MR. GRISSO: Directors Bowles, Garland, Landis,
Thomas and President Taylor ......................................................... 5.
(Directors Grove and Hubard were absent.)
FINANCIAL AND OPERATING REPORT: The General Manager presented the June Financial
and Operating Report, advising that final unaudited figures show total operating revenue
2.0% greater than budgeted for, and operating expenses 7.3% below budget, resulting
in a deficit of 12.0% below budget.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
ANNUAL STATISTICAL REPORT: The General Manager presented the Annual Statistical
Report setting forth various operating and statistical measures of Valley Metro's
operation.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
There being no further business, the President declared the meeting adjourned
at 1:15 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, August 28, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, August 28, 1978,
at 1:00 p.m., in the Council Chamber in the Municipal Building, City of Roanoke, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, William S. Hubard,
Hampton W. Thomas and President Noel C. Taylor ........................................ 5.
ABSENT: Directors Lucian Y. Grove and Charles L. Landis ......................... 2.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. H. B.
Ewert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee,
III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn
C. Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz,
Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mr. Hubard moved that the minutes of the meeting held on Monday, July 24,
1978, be approved as written. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
FINANCIAL REPORT: The General Manager presented the Financial and Operating report
for the month of July, 1978, advising that the report shows that operating revenues and
operating expenses were 2.9 per cent and 10.2 per cent, respectively, below projections
and this resulted in the July deficit being $13,454.00 or 13.6 per cent below projections.
He further advised that ridership for the month was 149,636 or 3.8 per cent below July.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded by
Mr. Garland and adopted.
Mr. Thomas suggested that the Board of Directors consider holding a planning session
in the near future whereby citizens in the community would be invited to express their
comments regarding the transit system. He mentioned certain examples of discussion such
as transportation to the shopping centers, better coordination of service with events at
the Civic Center, service to The Hotel Roanoke during conventions, and the Downtown Ride
and Shop Program.
The General Manager advised that at the September meeting of the Board he would like
to present a report regarding a Transit Marketing Study prepared by Simpson and Curtin
which would contain two volumes: A Transit Rider Survey and A Resident Attitude Survey.
SEPTEMBER MEETING: The President presented a communication advising that five
members of the Board of Directors would be attending the Virginia Municipal League
Convention on September 17 - 19, 1978, in Norfolk Virginia, and recommended that
the Board of Directors' meeting scheduled for Monday, September 18, 1978, be postponed
until Thursday, September 21, 1978, at 1:00 p.m., in the Civil Defense Room.
(For full text, see communication on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the Mayor's recommendation and offered
the following Resolution:
"A RESOLUTION establishing a date and time for the regular monthly
meeting of the Board of Directors of Greater Roanoke Transit
Company for the month of September, 1978.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the Board of Directors' regular monthly meeting
for the month of September, 1978, heretofore scheduled to be held
on September 18, 1978, at 1:00 p.m., shall be held on the 21st
day of September, 1978, at 1:00 p.m.
ADOPTED by vote of the Board of Directors of Greater Roanoke
Transit Company on the 28th day of August, 1978.
ATTEST:
S/ Mary F. Parker
Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr.
Thomas and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Thomas and President Taylor ......... 5.
NAYS: None ................................................................... O.
(Directors Grove and Landis were absent.)
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 1:15 p.m.
President
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Thursday, September 21, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the Vice President, Mr. Robert A. Garland, on Thursday, September
21, 1978, at 1:00 p.m., in the Civil Defense Room of the Municipal Building, City of
Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Charles L. Landis, Hampton W. Thomas and
Vice President Robert A. Garland ..................................................... 4.
ABSENT: Directors Lucian Y. Grove, William S. Hubard and President Noel C.
Taylor ............................................................................... 3.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Sam H. McGhee, III,
Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz,
Registered Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
The meeting was opened with a prayer by Director Hampton W. Thomas.
MINUTES: Mrs. Bowles moved that the minutes of the meeting held on Monday, August
28, 1978, be approved as written. The motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating report for the month of August, 1978.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded by
Mr. Landis and adopted.
MARKET RESEARCH REPORT: The General Manager presented the Transit Marketing Study
completed by Simpson & Curtin, with active participation by the Fifth Planning District
Commission, Valley Metro and the Virginia Department of Highways and Transportation,
advising that the report is comprised of two technical volumes, viz: Transit Rider
Survey and Resident Attitude Survey.
(For full text, see report on file in the Secretary's Office.)
After a brief discussion, Mr. Landis moved that the report be received and filed.
The motion was seconded by Mr. Thomas and adopted.
OTHER BUSINESS:
AUDITS: Minutes of the meeting of the Greater Roanoke Transit Company Audit Committee
held on September 13, 1978, were before the Board of Directors.
(For full text, see minutes on file in the Secretary's Office.)
Mr. Thomas moved that the minutes be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
There being no further business, the Vice President declared the meeting adjourned
at 1:30 p.m.
APPROVED:
Vice President
ATTEST
~ecretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, October 16, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, October 16, 1978,
at 2:20 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles (arrived late), Robert A. Garland, Lucian Y.
Grove, William S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C.
Taylor ................................................................................ 7.
ABSENT: None ..................................................................... O.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Wilburn C. Dibling,
Jr., Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered
Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; and Mrs. M~ry F. Parker, Secretary, Greater Roanoke Transit Company.
The meeting was opened with a prayer by Director William S. Hubard.
MINUTES: Mr. Hubard moved that the minutes of the meeting held on Thursday,
September 21, 1978, be approved as written. The motion was seconded by Mr. Grove and
adopted.
GENERAL MANAGER:
FINANCIAL REPORT: The General Manager presented the Financial and Operating
report for the month of September, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded
by Mr. Thomas and adopted.
OTHER BUSINESS:
ELECTION OF AN ASSISTANT TREASURER: The President advised of the resignation of
Mr. John H. Mitchell as Assistant Treasurer and called for nominations to fill the
vacancy; whereupon, Mr. Thomas placed in nomination the name of Miss Susan Paul.
There being no further nominations, Miss Paul was elected as Assistant Treasurer
of Greater Roanoke Transit Company for a term beginning upon the date of her election
and until her successor has been elected and qualified by the following vote:
FOR MISS PAUL: Directors Garland, Grove, Hubard, Landis, Thomas and President
Taylor ................ ~ ............................................................ 6.
(Mrs. Bowles had not arrived at the meeting.)
At approximately 2:25 p.m., Mrs. B~71es entered the meeting.
DEPOSITORY OF THE CORPORATION: Mr. Hubard offered the following Resolution
designating Colonial American National Bank as a depository of Greater Roanoke
Transit Company and that funds so deposited may be withdrawn upon a check, draft, note
or order of the Corporation signed by the Treasurer or Assistant Treasurers and counter-
signed by the Vice President of Operations or the Assistant Vice President of Operations:
"RESOLUTION ADOPTED AT MEETING OF THE BOARD OF DIRECTORS
OF GREATER ROANOKE TRANSIT COMPANY ON OCTOBER 16, 1978.
BE IT RESOLVED, that Colonial American National Bank be, and
it is hereby, designated a depository of this Corporation and that
funds so deposited may be withdrawn upon a check, draft, note or
order of the Corporation.
BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders
drawn against said account be signed by any one of the following:
NAME TITLE
Joel M. Schlanger
Susan Paul
James D. Grisso
Treasurer
Assistant Treasurer
Assistant Treasurer
and countersigned by any one of the following:
NAME TITLE
H. B. Ewert
Sam H. McGhee, III
Vice President of Operations
Assistant Vice President
of Operations
whose signatures shall be duly certified to said Bank, and that no checks,
drafts, notes or orders drawn against said Bank shall be valid unless so
signed.
BE IT FURTHER RESOLVED, that said Bank is hereby authorized and directed
to honor and pay any checks, drafts, notes or orders so drawn, whether such
checks, drafts, notes or orders be payable to the order of any such person
signing and/or countersigning said checks, drafts, notes or orders, or any
of such persons in their individual capacities or not, and whether such
checks, drafts, notes or orders are deposited to the individual credit of
the person so signing and/or countersigning said checks, drafts, notes or
orders, or to the individual credit of any of the other officers or not. This
resolution shall continue in force and said Bank may consider the facts con-
cerning the holders of said offices, respectively, and their signatures to be
and continue as set forth in the certificate of the Secretary or Assistant
Secretary, accompanying a copy of this resolution when delivered to said Bank
or in any similar subsequent certificate, until written notice to the contrary
is duly served on said Bank.
IN WITNESS WHEREOF, I have hereunto affixed my name as Mary F. Parker,
Secretary, and have caused the corporate seal of said Corporation to be hereto
affixed this 16th day of October, 1978.
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr.
Thomas and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor ............................................................................... 7.
NAYS: None ..................................................................... O.
There being no further business, the President declared the meeting adjourned
at 2:28 p.m.
APPROVED:
President
ATTEST:
Secretary
GF~ATER ROANO~ T~_NSIT COFfP~2qY,
Monday, November 20, 1978.
A regular meeting of the Board of Directors of the Greater Roaneke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, November 20, 1978,
at 2:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William
S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor ............ 7.
ABSENT: None ............................................................................ 0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; M~-. Wilburn C. Dibling, Jr.,
Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered
Agent, Greater Roanoke Transit Company; Mr. Sam H. Mc~ee, III, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater
Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit
Company.
The meeting was opened with a prayer by President Noel C. Taylor.
MINUTES: Mr. Grove moved that the minutes of the meeting held on October 16, 1978,
be approved as written. The motion was seconded by Mr. Garland and unanimously adopted.
GENERAL MANAGER:
FINANCI~ REPOP~: The General Manager presented the Financial and Operating Report
for the month of October, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Landis and unanimously adopted.
SHUTTLE BUS SERVICE: The General Manager submitted a written report recommending
free downtown shuttle bus service from December 4 through 23, as more fully set forth
in Alternative A of the report.
(For full text, see report on file in the Secretary's Office.)
In this connection, a communication from Mr. Sigmund E. Davidson, President,
Downtown Roanoke, Incorporated, endorsing the concept of free downtown shuttle bus
service for the Christmas season, was before the Board of Directors.
(For full text, see communication on file in the Secretary's Office.)
After a discussion of the proposal, Mr. Grove moved that the Board of Directors
concur in the implementation of Alternative A. The motion was seconded by Mrs. Bowles
and unanimously adopted.
EXPANSION OF CHARTER RIGHTS: The General Manager submitted a written report
requesting that the President be authorized to send letters to officials of Roanoke
County, the City of Salem, and the Town of Vinton asking for their support of an applica-
tion which has been submitted to the State Corporation Commission to extend Valley Metro
charter rights to Roanoke County, the City of Salem, and the Town of Vinton.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the Board of Directors concur in the request and that the
President be authorized to transmit letters to the abovenamed governing bodies. The
motion was seconded by Mr. Garland and unanimously adopted.
DIRECTOR OF MARKETING AND PLANNING:
NICKEL DAY PROMOTION: The Director of Marketing and Planning appeared before the
Board of Directors and verbally stated the results of Nickel Day promotion which was
held on Thursday, November 16, 1978, advising that there were 12,409 riders with an 82.5
per cent increase over a typical Thursday.
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Grove and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:25 p.m.
President
ATTEST
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, December 18, 1978.
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, December
18, 1978, at 2:00 p.m., in the Civil Defense Room of the Municipal Building, City of
Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard (arrived late), Charles L. Landis, Hampton W. Thomas and Mayor
Noel C. Taylor .................................................................... 7.
ABSENT: None ................................................................ 0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Van K.
Corbitt, Director of Marketing and Planning, Valley Metro; Mr. Wilburn C. Dibling, Jr.,
Legal Counsel, Greater Roanoke Transit Company; Mr. James E. Buchholtz, Registered
Agent, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater
Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit
Company.
The meeting was opened with a prayer by President Noel C. Taylor.
MINUTES: Mr. Grove moved that the minutes of the meeting held on Monday,
November 20, 1978, be approved as written. The motion was seconded by Mr. Thomas and
adopted.
GENERAL MANAGER:
BUSES: Pursuant to notice of advertisement for bids for ten ne~ buses, said
proposals to be received by the Secretary until 2:00 p.m., on Monday, December 18,
1978, and to be opened before the Board of Directors at 2:00 p.m., on that date,
the President asked if there were persons present who had any questions prior to the
opening of the bids and no one raising any question, the President instructed the
Secretary to proceed with the opening of the bids; whereupon, the following bids were
opened and read:
Grumman Flxible Corporation
Item No.
Item Description
No. Units Unit Price Total Price
1. 35', 96" Advanced 10 $96,500.00 $965,000.00
Design Coach with-
out tires
3.6.1.1 Wheel & Rim Sets 10 76.00 760.00
3.1.3.3 Spare Transmission 1 7,065.00 7,065.00
Grand Total $976,455.00
Item
#2
#4
#6
#7
#8
#12
#15
#16
#17
#18
Title
Wheel Housing
Interior Trim
Doorway Passenger Assists
Large Destination Sign
Transmission
Batteries
Passenger Area Air Flow
Improved Interior Lighting
Reduced Exterior Noise
Reduced Floor and Step Heights
Passenger Seat Arrangement
35' x 96"
Bidder Offers
Yes
X
X
X
X
X
X
X
X
X
X
Number of Seats
4O
GMC Truck & Coach Division~ General Motors Corporation
Item No. Item Description No. Units Unit Price
3.6.1.1
3.1.3.3
35', 96" Advanced 10 $98,045.00
Design Coach With-
out tires
Wheel & Rim Sets 10 94.00
Spare Transmission 1 6,963.00
Item Title
Grand Total
Total Price
$980,450.00
940.00
6,963.00
$995,003.0O
Bidder Offers
Yes
#4 Interior Trim X
#8 Transmission X
#9 Suspension Requirement X
#11 Electrical System Requirements X
#12 Batteries X
#13 Interior Climate Control X
#14 Passenger Area Air Flow X
#15 Passenger Area Air Flow X
#17 Reduced Exterior Noise X
#19 Transit Tires X
Passenger Seat Arrangement
Number of Seats
36
Mr. Thomas moved that the bids be referred to a committee to be appointed by the
President for tabulation, report and recommendation to the Board. The motion was
seconded by Mr. Garland and adopted.
The President appointed Messrs. Lucian Y. Grove, Chairman, Roger Sweeney and Sam
H. McGhee, III, as members of the committee.
FINP~CIAL AND OPEP~TING REPORT: The General Manager presented the Financial and
Operating Report for the month of November, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. Tbe motion was seconded
by Mr. Grove and adopted.
At this point, Mr. Hubard entered the meeting.
1979 ANNUAL SERVICE PLAN: The General Manager presented the 1979 Annual Service
Plan for the Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
After a discussion of the matter, Mr. Grove moved that the Board concur in the
recommendation of the General Manager for approval of Alternative A with implementation
during the first quarter of 1979. The motion was seconded by Mrs. Bowles and unanimously
adopted.
OPERATING ASSISTANCE GRANT CONTRACT: The General Manager submitted a written
report recomn,ending that the President be authorized to execute the Operating Assistance
Grant Contract for Project No. VA-05-4026 for fiscal year 1979 between the United
States of America, Commonwealth of Virginia, Department of Highways and Transportation,
and the Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation and offered the
following Resolution:
"RESOLUTION
A RESOLUTION authorizing and approving execution of an Operating
Assistance Grant Contract for Project No. VA-05-4026 between the United
States of America, Commonwealth of Virginia, Department of Highways and
Transportation, and the Greater Roanoke Transit Company, for a grant of
operating assistance funds under the Urban Nass Transportation Act, for
the time period of July 1, 1978 through June 30, 1979.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an
application with the Department of Transportation, Urban Mass Transporta-
tion Administration, seeking Section 5, Operating Grant Assistance, under
the Urban Mass Transportation Act of 1964, as amended, for Fiscal Year
1978-79, the Commonwealth of Virginia, Department of Highways and Trans-
portation, to be the designated recipient of such operating assistance
grant, said application having been approved by the Fifth Planning District
Commission;
WHEREAS, the eligible project operating expenses amount to $1,770,880.00,
$602,820.00 of which the Government has offered to pay, and such grant is
required to be paid to the designated recipient hereinabove mentioned for dis-
bursement to an appropriate grantee only upon execution of an approved grant
contract by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that this Board does hereby authorize and approve the execution
by the President on behalf of the Greater Roanoke Transit Company, an Operating
Assistance Grant contract for Project No. VA-05-4026 between the United States of
America, the Commonwealth of Virginia, Department of Highways and Transportation,
and the Greater Roanoke Transit Company, for a grant of operating assistance funds
under the Urban Mass Transportation Act for the period of July 1, 1978 through
June 30, 1979.
ATTEST:
sf Mary F. Parker
Secretary
DATE:
December 18, 1978
"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mr. Thomas and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor---------------------------------------------------------------------------------7.
NAYS: None-----------------------------------------------------------------------0.
CAPITAL GRANT CONTRACT: The General Manager submitted a written report recommending
that the President be authorized to execute Capital Grant Contract for Project No.
VA-05-00ll between the United States of America, Commonwealth of Virginia, Department of
Highways and Transportation, and the Greater Roanoke Transit Company which includes
purchase of ten buses, spare transmission, and automatic bus washer.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the Board concur in the recommendation and offered the
following Resolution:
"RESOLUTION
A RESOLUTION authorizing and approving execution of a Capital Grant Contract
for Project No. VA-05-00ll between the United States of America, Commonwealth of
Virginia, Department of Highways and Transportation, and the Greater Roanoke Transit
Company, for a grant of capital improvement funds under the Urban Mass Transportation
Act.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an application
with the Department of Transportation, Urban Mass Transportation Administration,
seeking Section 5, Capital Grant Assistance, under the Urban Mass Transportation
Act of 1964, as amended, the Commonwealth of Virginia Department of Highways and
Transportation, to be the designated recipient of such capital grant, said applica-
tion having been approved by the Fifth Planning District Commission;
WHEREAS, the eligible project costs amount to $1,091,400, $873,120 of which
is the Government's share, and such grant is required to be paid to the designated
recipient hereinabove mentioned for disbursement to an appropriate grantee only
upon execution of an approved grant contract by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that this Board does hereby authorize and approve
the execution by the President on behalf of the Greater Roanoke Transit
Company of a Capital Grant contract for Project No. VA-05-00ll between
the United States of America, the Commonwealth of Virginia, Department of
Highways and Transportation, and the Greater Roanoke Transit Company, for
a Capital grant under the Urban Mass Transportation Act.
ATTEST:
sf Mary F. Parker
Secretary
DATE:
December 18, 1978
"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor-----------------------------------------------------------------------------7.
NAYS: None-------------------------------------------------------------------0.
CAPITAL GRANT CONTRACT: The General Manager submitted a written report recommending
that the President be authorized to execute Capital Grant Contract for Project No.
VA-03-0022 between the United States of America, Commonwealth of Virginia, Department
of Highways and Transportation, and the Greater Roanoke Transit Company which includes
the purchase of two mini-buses, automatic vacuum and maintenance equipment.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the Board concur in the recommendation and offered the
following Resolution:
"RESOLUTION
A RESOLUTION authorizing and approving execution of a Capital Grant
Contract for Project No. VA-03-0022 between the United States of America,
hereinafter referred to as the Government, and the Greater Roanoke Transit
Company, the grantee, for a grant of capital improvement funds under the
Urban Mass Transportation Act.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an
application with the Department of Transportation, Urban Mass Transportation
Administration, seeking Section 3, Capital Grant Assistance, under the Urban
Mass Transportation Act of 1964, as amended, said application having been
approved by the Fifth Planning District Commission;
WHEREAS, the eligible project costs amount to $182,600, $146,080 of
which is the Government's share, and such grant to be paid to the grantee
only upon execution of an approved grant contract by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that this Board does hereby authorize and approve
the execution by the President on behalf of the Greater Roanoke Transit
Company of a Capital Grant contract for Project No. VA-03-0022 between the
United States of America, and the Greater Roanoke Transit Company, for a Capital
grant under the Urban Mass Transportation Act.
ATTEST:
Sf Mary F. Parker
Secretary
DATE: December 18, 1978
"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by
Mr. Grove and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor--------------------------------------------------------------------------------7.
NAYS: None----------------------------------------------------------------------0.
There being no further business, the President declared the meeting adjourned at
2:40 p.m.
APPROVED:
YWA!, :2r
President
ATTEST:
p~
l\~ -J
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, January 15, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, January 15, 1979,
at 2:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor--7.
ABSENT: None--------------------------------------------------------------------0.
Also present were Mr. Roger Sweeney, General Manager; Valley Metro; Mr. H. B.
Ewert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee,
III, Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Joel
M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
Legal Counsel, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company.
The meeting was opened with a prayer by President Noel C. Taylor.
MINUTES: Mr. Grove moved that the minutes of the regular meeting of December 18,
1978, be approved as written. The motion was seconded by Mrs. Bowles and unanimously
adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of December, 1978.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded by
Mr. Grove and unanimously adopted.
CHRISTMAS SHUTTLE BUS: Tbe General Manager submitted a written report regarding
the Christmas Shuttle Bus which was operated from December 4 through December 23, 1978
between the hours of 10:00 a.m., and 6:00 p.m., Monday through Saturday on ten minute
headways, advising that ridership for the three weeks was 2,193 or 1.5 passengers per
mile which is comparable to the system average, that shuttle ridership was more than
double DASH ridership which actually increased 42.9% compared to December, 1977 and the
cost of the shuttle service was $3,084.00.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mrs. Bowles and unanimously adopted.
INSURANCE: The General Manager presented a written report in regard to insurance
renewals, recommending Alternative C, negotiated premiums for Liability Physical Damage
and Workmen's Compensation, with the provision that if negotiated premiums are unsatis-
factory, management shall solicit bids on all or any portion of the insurance coverage.
(For full text, see report on file in the Secretary's Office.)
After a discussion relative to self-insurance, Mr. Garland moved that the Board
concur in the recommendation of the General Manager and that the President be authorized
to appoint a committee to receive and evaluate bids or evaluate negotiated premiums on
Monday, March 5, 1979, at 1:00 p.m., in the Executive Conference Room of the City
Council Chamber. The motion was seconded by Mr. Hubard and unanimously adopted.
The Mayor appointed Messrs. Robert A. Garland, Chairman, Hampton W. Thomas and
Lucian Y. Grove as members of the committee.
INSURANCE: The General Manager submitted a written report recommending that the
Betterley Consulting Group be hired to do an analysis of the insurance coverage of
Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the Board concur in the recommendation and offered the
following Resolution:
"A RESOLUTION ACCEPTING A CERTAIN PROPOSAL AND AWARDING A
CONTRACT FOR THE SERVICES OF AN INSURANCE CONSULTANT, AND
AUTHORIZING THE PRESIDENT OF THIS COMPANY TO EXECUTE THE REQUISITE
CONTRACT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company:
1. That the proposal of Betterley Consulting Group, dated January
3, 1979, of Boston, Massachusetts, for conducting a complete analysis
of the insurance needs and requirements of the Greater Roanoke Transit
Company, and for making recommendations regarding same be, and the same
is hereby ACCEPTED, with compensation to be determined by the hourly
rates of such organization; and
2. That the President of Greater Roanoke Transit Company be and
is hereby authorized and directed, for and on behalf of the Company,
to execute the requisite contract with Betterley Consulting Group, the
same to incorporate the terms and conditions of this resolution, the
bidder's proposal and to contain such other terms and conditions as
determined to be appropriate by the President of this Company, upon
form approved by General Counsel.
ADOPTED by vote of the Board of Directors the 15th day of January,
1979.
APPROVED:
sf Noel C. Taylor
Noel C. Taylor, President
sf Mary F. Parker
Mary F. Parker, Secretary"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr.
Landis and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor------------------------------------------------------------------------------7.
NAYS: None--------------------------------------------------------------------0.
BUSES: Mr. Lucian Y. Grove, Chairman of the committee appointed to tabulate bids
received for ten new buses, presented a written report of the committee recommending
that the Board of Directors authorize the President to enter into a purchase agreement
with Grumman Flxible Corporation to purchase the ten buses and spare parts for a total
price of $976,455.00 plus $1.00 per pound per bus for each pound under 26,000 pounds.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that Council concur in the report and offered the following
Resolution:
"A RESOLUTION PROVIDING FOR THE ACCEPTANCE OF A BID FOR
SUPPLYING TEN (10) ADVANCE DESIGN TRANSIT TYPE COACHES
AND CERTAIN SPARE PARTS THEREFOR, AND PROVIDING FOR THE
PURCHASE THEREOF.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company:
1. That the bid of Grumman Flxible Corporation for furnishing
and supplying ten (10) advance design transit type coaches with cer-
tain spare parts therefor, for a total price of $976,455.00 plus
$1.00 per pound per bus for each pound under 26,000 pounds, be and is
hereby ACCEPTED; and
2. That the President of Greater Roanoke Transit Company be and
is hereby authorized to execute the requisite purchase order for the
aforesaid advance design transit type coaches and spare parts, and
that the proper officers of the Company be and are hereby authorized
to make payment in the aforementioned amount to the Grumman Flxible
Corporation for the purchase of the aforesaid automotive equipment
within twenty (20) days from and after delivery and acceptance of
the same; and
3. That the other bid made to the Company for furnishing said
automotive equipment be, and said other bid is hereby REJECTED; the
Secretary to so notify said other bidder and to express the Company's
appreciation of said bid.
ADOPTED by vote of the Board of Directors the 15th day of January,
1979.
APPROVED:
sf Noel C. Tavlor
Noel C. Taylor, President
sf Mary F. Parker
Mary F. Parker, Secretary"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor---------------------------------------------------------------------------------7.
NAYS: None-----------------------------------------------------------------------0.
After a discussion as to mandated requirements imposed by UMTA, the General Manager
was requested to submit a report to the Board containing recommendations which could
be submitted to the Urban Mass Transportation Administration that would provide for a
more efficient transit system.
GENERAL COUNSEL:
CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY: The General Counsel submitted a
written report in regard to the filing of an application for a certificate of public
convenience and necessity as a special or charter party between all points and places
located in the Cities of Roanoke and Salem and the County of Roanoke, advising that the
State Corporation Commission has established a hearing date for our request on March 6,
1979, in the Commission's Courtroom in Richmond, Virginia.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded
by Mr. Grove and unanimously adopted.
OTHER BUSINESS:
WINDSOR HILLS ROUTE: The General Manager advised that at the Board meeting in
December, the 1979 Service Plan was presented which recommended elimination of service
on Mudlick Road (Windsor Hills route), that due to the number of citizen complaints,
the area was resurveyed and based upon the number of passengers involved and the small
amount of funds to provide the service, he recommended that the management be authorized
to reinstate service to the Mudlick Road area in the 1979 Service Plan.
Mr. Grove moved that the management be authorized to reinstate service to Mudlick
Road in the 1979 Service Plan. The motion was seconded by Mr. Garland and unanimously
adopted.
There being no further business, the President declared the meeting adjourned at
2:45 p.m.
APPROVED:
~.::. :)~
ATTEST:
J, -P CV-M-
f)~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Tuesday, February 20, 1979.
A regular meeting of the Board of Directors of Greater Roanoke Transit Company was
called to order by the President, Dr. Noel C. Taylor, on Tuesday, February 20, 1979, at
2:00 p.m., in the Civil Defense Room of the Municipal Building, City of Roanoke, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, Lucian Y. Grove, William S. Hubard (arrived
late), Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor---------------6.
ABSENT: Director Elizabeth T. Bowles---------------------------------------------l.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Lynn O.
Purnell, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-President
of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company.
The meeting was opened with a prayer by President Noel C. Taylor.
MINUTES: Mr. Grove moved that the minutes of the regular meeting of January 15,
1979, be approved as written. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of January, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded by
Mr. Grove and adopted.
At 2:15 p.m., Mr. Hubard entered the meeting.
FEDERAL MANDATES: As requested by the Board at its January 15, 1979 meeting, the
General Manager submitted a written report relative to federal mandates on the transpor-
tation of elderly and handicapped persons.
(For full text, see report on file in the Secretary's Office.)
After a discussion of the matter, Mr. Thomas moved that the report be received and
filed. The motion was seconded by Mr. Hubard and adopted.
CAPITAL GRANT RESOLUTIONS: The General Manager submitted a written report transmitting
a Resolution authorizing the President to execute UMTA contract VA-05-00ll for the purchase
of buses, two-way radios, and maintenance equipment; and two Resolutions authorizing the
President to request State funding for the above project.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the Board concur in the report and offered the following
Resolution relative to Project No. VA-05-00ll between the United States of America,
Commonwealth of Virginia, Department of Highways and Transportation, and the Greater
Roanoke Transit Company, for a grant of capital improvement funds under the Urban Mass
Transportation Act:
"RESOLUTION
A RESOLUTION authorizing and approving execution of a Capital Grant
Contract for Project No. VA-05-00ll between the United States of America,
Commonwealth of Virginia, Department of Highways and Transportation, and
the Greater Roanoke Transit Company, for a grant of capital improvement
funds under the Urban Mass Transportation Act.
WHEREAS, the Greater Roanoke Transit Company heretofore filed an
application with the Department of Transportation, Urban Mass Transportation
Administration, seeking Section 5, Capital Grant Assistance, under the Urban
Mass Transportation Act of 1964, as amended, the Commonwealth of Virginia
Department of Highways and Transportation, to be the designated recipient of
such capital grant, said application having been approved by the Fifth Plan-
ning District Commission;
WHEREAS, the eligible project costs amount to $1,274,000, $1,019,200 of
which is the Government's share, and such grant is required to be paid to the
designated recipient hereinabove mentioned for disbursement to an appropriate
grantee only upon execution of an approved grant contract by such grantee;
THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that this Board does hereby authorize and approve the execution
by the President on behalf of the Greater Roanoke Transit Company of a Capital
grant contract for Project No. VA-05-00ll between the United States of America,
the Commonwealth of Virginia, Department of Highways and Transportation, and
the Greater Roanoke Transit Company, for a Capital grant under the Urban Mass
Transportation Act.
APPROVED:
ATTEST:
Sf Noel C. Taylor
Noel C. Taylor, President
Sf Mary F. Parker
Mary F. Parker, Secretary
DATE:
2f20!79
"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Landis, Thomas and President Taylor------6.
NAYS: None-----------------------------------------------------------------------0.
(Mrs. Bowles was absent.)
Mr. Grove offered the following Resolution requesting state aid for Public Trans-
portation Capital Costs in the amount of $200,000.00:
"RESOLUTION
Request for State Aid for Public Transportation Capital Costs.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the President is authorized, for and on behalf of the Greater
Roanoke Transit Company, to execute and file an application to the Virginia
Department of Highways and Transportation, Commonwealth of Virginia, for a
grant of transportation special revenues authorized under budget item 621 of
the 1978 Acts of the General Assembly - Chapter 850, item 621, State Aid for
Capital Costs - in the amount of $200,000 to defray ninety percent (90%) of the
local matching share of the Greater Roanoke Transit Company for equipment,
facilities and the associated costs of an approved Federal Capital Grant, to
accept from the Virginia Department of Highways and Transportation grants in
such amount as may be awarded, and to authorize Lynn Purnell, Director of
Marketing, to furnish to the Virginia Department of Highways and Transportation
such documents and other information as may be required for processing the
grant request.
The Board of Directors of the Greater Roanoke Transit Company certifies
that the funds shall be used in accordance with the requirements of the Appro-
priation Act of 1978, that the Greater Roanoke Transit Company will provide
matching funds in the ratio as required in such Act, ten percent (10%) of the
local matching share, that the record of receipts and expenditure of funds
granted the Greater Roanoke Transit Company, as authorized by the Acts of the
General Assembly (Chapter 850, item 621 - State Aid for Capital Costs) may be
subject to audit by the Virginia Department of Highways and Transportation and
by the State Auditor of Public Accounts, and that funds granted to the Greater
Roanoke Transit Company for defraying the cost of public transportation capital
costs of the Greater Roanoke Transit Company shall be used only for such pur-
poses as authorized in the Acts of the General Assembly.
The undersigned duly qualified and acting Secretary of the Greater Roanoke
Transit Company certifies that the foregoing is a true and correct copy of a
resolution, adopted at a legally convened meeting of the Board of Directors
held on February 20, 1979.
APPROVED:
ATTEST:
Sf Noel C. Taylor
Noel C. Taylor, President
sf Mary F. Parker
Mary F. Parker, Secretary
2f20f79
Date
"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Landis, Thomas and President Taylor-------6.
NAYS: None------------------------------------------------------------------------0.
(Mrs. Bowles was absent)
Mr. Hubard offered the following Resolution requesting state aid for Public Transpor-
tation Capital Costs in the amount of $29,320.00:
"RESOLUTION
Request for State Aid for Public Transportation Capital Costs.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the President is authorized, for and on behalf of the Greater
Roanoke Transit Company, to execute and file an application to the Virginia
Department of Highways and Transportation, Commonwealth of Virginia, for a grant
of transportation special revenues authorized under budget item 621 of the 1978
Acts of the General Assembly - Chapter 850, item 621, State Aid for Capital Costs -
in the amount of $29,320 to defray ninety percent (90%) of the local matching
share of the Greater Roanoke Transit Company for equipment, facilities and the
associated costs of an approved Federal Capital Grant, to accept from the Virginia
Department of Highways and Transportation grants in such amount as may be awarded,
and to authorize Lynn Purnell, Director of Marketing, to furnish to the Virginia
Department of Highways and Transportation such documents and other information as
may be required for processing the grant request.
The Board of Directors of the Greater Roanoke Transit Company certifies that
the funds shall be used in accordance with the requirements of the Appropriation
Act of 1978, that the Greater Roanoke Transit Company will provide matching funds
in the ratio as required in such Act, ten percent (10%) of the local matching
share, that the record of receipts and expenditure of funds granted the Greater
Roanoke Transit Company, as authorized by the Acts of the General Assembly (Chapter
850, item 621 - State Aid for Capital Costs) may be subject to audit by the Virginia
Department of Highways and Transportation and by the State Auditor of Public
Accounts, and that funds granted to the Greater Roanoke Transit Company for defraying
the cost of public transportation capital costs of the Greater Roanoke Transit
Company shall be used only for such purposes as authorized in the Acts of the General
Assembly.
The undersigned duly qualified and acting Secretary of the Greater Roanoke
Transit Company certifies that the foregoing is a true and correct copy of a
resolution, adopted at a legally convened meeting of the Board of Directors held
on February 20, 1979.
APPROVED:
ATTEST:
Sf Noel C. Taylor
Noel C. Taylor, President
Sf Mary F. Parker
Mary F. Parker, Secretary
2f20/79
DATE"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by Mr.
Grove and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Landis, Thomas and President Taylor-----6.
NAYS: None----------------------------------------------------------------------0.
(Mrs. Bowles was absent.)
EXECUTIVE SESSION: The General Manager submitted a written report requesting an
Executive Session to discuss legal issues.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the Board concur in the request. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Landis, Thomas and President Taylor-----6.
NAYS: None----------------------------------------------------------------------0.
(Mrs. Bowles was absent.)
VICE-PRESIDENT OF OPERATIONS:
REGISTERED AGENT: The Vice-President of Operations submitted a written report
recommending that Mr. Wilburn C. Dibling, Jr., be appointed as Registered Agent of Greater
Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation and offered the fol-
lowing Resolution:
"RESOLUTION
A RESOLUTION appointing Wilburn C. Dibling, Jr., as Registered Agent
for Greater Roanoke Transit Company.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke
Transit Company that Wilburn C. Dibling, Jr., is hereby appointed as
Registered Agent, effective retroactive to January 1, 1979, and that
Mr. Dibling shall serve as Registered Agent until such time as his appoint-
ment is rescinded by appropriate action of this Board.
APPROVED:
ATTEST:
Sf Noel C. Taylor
Noel C. Taylor, President
sf Mary F. Parker
Mary F. Parker, Secretary
Date: 2f20f79
"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, Landis, Thomas and President Taylor------6.
NAYS: None-----------------------------------------------------------------------0.
(Mrs. Bowles was absent.)
The General Manager introduced the new Director of Marketing and Planning, Mr. Lynn
O. Purnell, who joined the Valley Metro staff on January 29, 1979.
At 2:25 p.m., the President declared a recess.
At 2:50 p.m., the meeting reconvened with President Taylor presiding and Directors
Garland, Grove, Hubard, Landis and Thomas present.
There being no further business, the President declared the meeting adjourned at
2:57 p.m.
APPROVED:
~:'~
ATTEST:
+,-P~
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, February 26, 1979.
A special meeting of the Board of Directors of Greater Roanoke Transit Company was
called to order by the President, Dr. Noel C. Taylor, on Monday, February 26, 1979, at
2:10 p.m., in the City Council Chamber, fourth floor of the Municipal Building, City of
Roanoke, pursuant to written notification by the President.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C.
Taylor------------------------------------------------------------------------------7.
ABSENT: None------------------------------------------------------------------0.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Lynn O.
Purnell, Director of Marketing and Planning, Valley Metro; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee, III,
Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; and Mrs. Mary F. Parker, Secretary, Greater
Roanoke Transit Company.
The meeting was opened with a prayer by President Noel C. Taylor.
The President called attention to a report from the General Counsel regarding
expansion of GRTC service and a communication from Mr. Jack C. Smith, Executive Vice-
President, Roanoke Valley Chamber of Commerce, pertaining to the matter; whereupon, the
General Counsel requested that the Board meet in Executive Session to discuss a legal
matter.
Mr. Hubard moved that the Board of Directors meet in Executive Session to discuss
a legal matter. The motion was seconded by Mrs. Bowles and adopted by the following
vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor------------------------------------------------------------------------------7.
NAYS: None--------------------------------------------------------------------0.
At 2:15 p.m., the President declared a recess.
At 2:22 p.m., the meeting reconvened with President Taylor presiding and all Board
members present.
The President advised that the Board of Directors was not desirous of taking any
action at that time and declared the meeting recessed at 2:23 p.m.
President
:2~
ATTEST:
j, P tM-AL-
APPROVED:
~t-.
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 19, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, March 19, 1979, at
6:10 p.m., in the City Council Chamber in the Municipal Building, City of Roanoke, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, William
S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor-------------7.
ABSENT: None-----------------------------------------------------------------------0.
Also present were Mr. Sam H. McGhee, III, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Roger Sweeney, General
Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and Planning,
Valley Metro.
MINUTES: Mrs. Bowles moved that the minutes of the regular meeting of February 20,
1979; and the Special meeting of February 26, 1979, be approved as written. The motion
was seconded by Mr. Garland and unanimously adopted.
GENERAL MANAGER:
WBRA-TV AUCTION: The General Manager submitted a written report in regard to the
WBRA-TV, Channel 15, annual auction, recommending that Valley Metro be authorized to
participate by providing a free annual bus pass and through the donation of a spare coin-
counting machine.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was seconded
by Mr. Garland and unanimously adopted.
DIRECTOR OF MARKETING AND PLANNING:
EQUAL EMPLOYMENT OPPORTUNITY PROGRAM: The Director of Marketing and Planning submitted
a written report transmitting the Equal Employment Opportunity Program and recommending
that the Board approve and authorize the President to sign the policy statement.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the report. The motion was seconded by
Mr. Hubard and unanimously adopted.
REPORTS OF COMMITTEES:
INSURANCE: The Insurance Committee of Greater Roanoke Transit Company submitted a
written report relative to a review of renewal premiums for Auto and General Liability,
Physical Damage and Workmen's Compensation, advising that the negotiated price for the
entire package is $97,540.00 or $2,655.00 less than present premiums, and recommending
that the Board approve the proposed premiums, effective April 1, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the report. The motion was seconded by
Mr. Grove and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
6:15 p.m.
APPROVED:
~.~~,+
ATTEST:
:J./L
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Friday, March 30, 1979.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Friday, March 30, 1979, at
3:00 p.m., in the Executive Conference Room of the City Council Chamber, fourth floor of
the Municipal Building, City of Roanoke, pursuant to the following written notice by the
President of the Corporation:
"March 28, 1979
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Mrs. Bowles and Gentlemen:
This is to advise you that I am calling a special meeting of the
Board of Directors of the Greater Roanoke Transit Company on Fri-
day, March 30, 1979, at 3:00 p.m., in the Executive Conference
Room of the City Council Chamber, Fourth Floor of the Municipal
Building.
Sincerely,
sf Noel C. Taylor
President
sef
cc: Mr. Roger Sweeney, General Manager, Valley Metro, P. O. Box
13247, Roanoke, Virginia 24032
Mr. H. B. Ewert, Vice President of Operations, Building
Mr. Wilburn C. Dibling, Jr., General Counsel, Building
Mr. Joel M. Schlanger, Treasurer, Building
Mrs. Mary F. Parker, Secretary, Building
Mr. K. B. Kiser, Building"
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Charles L. Landis
and President Noel C. Taylor-------------------------------------------------------------4.
ABSENT: Directors Lucian Y. Grove, William S. Hubard and Hampton W. Thomas---------3.
Also present were Mr. Roger Sweeney, General Manager, Valley Metro; Mr. Lynn O.
Purnell, Director of Marketing and Planning, Valley Metro; Mr. Ramsey Peard, Vice President,
ATE Management and Service Company, Incorporated; Mr. H. B. Ewert, Vice President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., Legal Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company.
The President declared the existence of a quorum and suggested that the Board go into
Executive Session to discuss a legal matter.
Mr. Landis moved that the Board meet in Executive Session to discuss a legal matter.
The motion was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Landis and President Taylor----------------------4.
NAYS: None------------------------------------------------------------------------0.
(Directors Grove, Hubard and Thomas were absent.)
There being no further business, the President declared the meeting adjourned at
3:27 p.m.
I)~
3,P~
APPROVED:
~"~+
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 2, 1979.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, April 2, 1979, at
2:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, City of
Roanoke, pursuant to the following written notice by the President of the Corporation:
"March 30, 1979
Mrs. Elizabeth T. Bowles
Mr. Robert A. Garland
Mr. Lucian Y. Grove
Mr. William S. Hubard
Mr. Charles L. Landis
Mr. Hampton W. Thomas
Dear Mrs. Bowles and Gentlemen:
This is to advise you that I am calling a Special Meeting
of the Board of Directors of the Greater Roanoke Transit
Company on Monday, April 2, 1979, at 2:45 p.m., in the
City Council Chamber.
Sincerely,
sf Noel C. Taylor
President
NCT:sk
cc: Mr. H. B. Ewert, Vice-President of Operations, GRTC
Mr. S. H. McGhee, III, Assistant Vice-President of Opera-
tions, GRTC
Mr. W. C. Dibling, Jr., Legal Counsel, GRTC
Mr. J. M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
Mr. Roger Sweeney, General Manager, Valley Metro, P. O.
Box 13247, City 24032"
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor--7.
ABSENT:
None-------------------------------------------------------------------0.
Others present were Mr. H. B. Ewert, Vice-President of Operations; Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Roger Sweeney, General
Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and Planning, Valley
Metro.
Mr. Thomas moved that the Board meet in Executive Session to discuss a legal issue.
The motion was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Hubard, Landis, Thomas and President
Taylor-------------------------------------------------------------------------------7.
NAYS: None---------------------------------------------------------------------0.
There being no further business, the President declared the meeting adjourned at
3:00 p.m.
'l~
J,
P cWv-
rzlt :<~
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 16, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, April 16, 1979,
at 3:00 p.m., in the Civil Defense Room, 157-159, of the Municipal Building, City of
Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Lucian Y. Grove, William S. Hubard,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor---------------------6.
ABSENT: Director Robert A. Garland----------------------------------------------l.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Roger Sweeney,
General Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and
Planning, Valley Metro.
MINUTES: Mrs. Bowles moved that the minutes of the regular meeting of March 19,
1979, the special meeting of March 30, 1979, and the special meeting of April 2, 1979,
be approved as written. The motion was seconded by Mr. Grove and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of March, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mrs. Bowles and adopted.
INSURANCE: The General Manager submitted a written report transmitting the final
report of the Betterley Consulting Group relative to Property and Casualty Insurance
for Valley Metro.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the Board concur in the recommendation for payment of the
final invoice. The motion was seconded by Mr. Grove and adopted.
FISCAL YEAR 1980 OPERATING BUDGET: The General Manager presented the fiscal year
1979-80 operating budget for Valley Metro.
(For full text, see budget on file in the Secretary's Office.)
Mr. Thomas moved that the budget be referred to the Executive Committee of the
Greater Roanoke Transit Company for study, report and recommendation to the Board. The
motion was seconded by Mr. Landis and adopted.
In regard to certain proposed federal mandates for transportation of the handicapped,
the President requested that the General Counsel prepare a strongly worded measure
advising of the Board of Director's concern regarding proposed rules of the United
States Department of Transportation dealing with non-discrimination on the basis of
handicap which mandate the equipping of buses with entry and exit ramps.
AMALGAMATED TRANSIT UNION LOCAL 1544: The Executive Committee of Greater Roanoke
Transit Company submitted a written report regarding the terms and conditions of the
agreement between Southwestern Virginia Transit Management Company and Amalgamated
Transit Union Local 1544.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation of the
Executive Committee. The motion was seconded by Mr. Landis and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 3:20 p.m.
9L:Lt.~~
President
ATTEST:
f)~-j
~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, May 21, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, May 21, 1979, at
2:00 p.m., in the Civil Defense Room, 157-159, of the Municipal Building, City of Roanoke,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove, Charles
L. Landis, Hampton W. Thomas and President Noel C. Taylor--------------------------------6.
ABSENT: Director William S. Hubard-------------------------------------------------1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. Roger Sweeney, General Manager,
Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and Planning, Valley Metro.
MINUTES: Mr. Grove moved that the minutes of the regular meeting of April 16,
1979, be approved as written. The motion was seconded by Mr. Garland and adopted.
MISCELLA1~EOUS REQUESTS:
ROANOKE AGENCIES DIAL-A-RIDE: Mr. Robert E. Knight, Chairman of the Board of
Directors of Roanoke Agencies Dial-A-Ride, advised the Board that pursuant to agreement
with the General Manager, Valley Metro has been servicing RADAR vehicles for some time,
that labor costs amount to approximately $6,000.00 and vehicle parts amount to approximately
$5,900.00 and he requested that the $5,900.00 for vehicle parts be waived by the Board.
The General Manager recommended approval of the request, advising that waiver of
the $5,900.00 will be counted as a part of Greater Roanoke Transit Company's effort to
assist in transportation of the handicapped, as mandated by the Federal government.
Mr. Garland moved that the Board concur in the request of RADAR that the $5,900.00
for vehicle parts be waived. The motion was seconded by Mrs. Bowles and adopted.
EXECUTIVE COMMITTEE:
SALARY INCREASE FOR NON-UNION EMPLOYEES: A report of the Executive Committee of
Greater Roanoke Transit Company recommending that the Board of Directors concur in a
request of the General Manager for a seven per cent salary increase for non-union employees,
that the Valley Metro staff be increased by one position and that the Board approve the
1979-80 budget as presented by the General Manager on April 16, 1979, was before the
Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendations of the Executive
Committee. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
OPERATING REPORT: The General Manager presented a report transmitting the April,
1979, Operating Report.
(For full text, see reports on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Grove and adopted.
AWARDS: The General Manager presented a written report advising that Fleet Owner
Magazine recently announced that Valley Metro has won the 1979 Maintenance Efficiency
Award.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed with congratulations to
the Valley Metro staff. The motion was seconded by Mrs. Bowles and adopted.
GENERAL MANAGER: Mr. Roger Sweeney, General Manager, advised that he would be
leaving Valley Metro at the end of May to assume the position of Director of Operations,
Connecticut Transit Company, Hartford, Connecticut, and his replacement as General
Manager of Valley Metro would be Mr. William E. Vanderbilt, Jr.
On behalf of the Board, the President wished Mr. Sweeney well in his future endeavors
and welcomed Mr. Vanderbilt to the City of Roanoke.
DIRECTOR OF MARKETING AND PLANNING:
BIDS-RADIO EQUIPMENT-AUTOMATIC BUS WASHER-VACUUM SYSTEM: Pursuant to notice of
advertisement for bids for a two-way radio system, the Secretary opened and read bids
from Motorola, Incorporated, and General Electric.
(For full text, see bids on file in the Secretary's Office.)
Also pursuant to notice of advertisement for bids, the Secretary opened and read
bids from Ross and White Company, Power Wash, Incorporated, and Costanzo Industries,
Incorporated, for an automatic bus washer.
(For full text, see bids on file in the Secretary's Office.)
Also pursuant to notice of advertisement for bids, the Secretary opened and read a
bid from Costanzo Industries, Incorporated, for a vacuum system. (For full text, see
bid on file in the Secretary's Office.)
Mr. Thomas moved that the bids be referred to a committee to be appointed
President for tabulation, report and recommendation to the Board of Directors.
motion was seconded by Mr. Landis and adopted.
by the
The
The President appointed Messrs. Lucian Y. Grove, Chairman, Robert A. Garland and
William E. Vanderbilt, Jr., as members of the committee.
1980 MARKETING PROGRAM: The Director of Marketing and Planning presented a report
transmitting the Fiscal Year 1980 Marketing Program.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed with appreciation. The
motion was seconded by Mr. Garland and adopted.
RESOLUTIONS:
NON-DISCRIMINATION ON THE BASIS OF HANDICAP: Mrs. Bowles offered the following
Resolution deploring proposed rules of the United States Department of Transportation
dealing with nondiscrimination on the basis of handicap which mandate the equipping of
buses with entry and exit ramps and urging United States Representatives of the City of
Roanoke, Virginia, to take a stand against the implementation of these rules:
"FOR THE BOARD OF DIRECTORS OF GREATER ROANOKE
TRANSIT COMPANY
A RESOLUTION DEPLORING PROPOSED RULES OF THE UNITED STATES
DEPARTMENT OF TRJu~SPORTATION DEALING WITH NONDISCRIMINATION ON
THE BASIS OF HANDICAP WHICH MANDATE THE EQUIPPING OF BUSES WITH
ENTRY AND EXIT RAMPS AND URGING UNITED STATES REPRESENTATIVES OF
THE CITY OF ROANOKE, VIRGINIA, TO TAKE A STAND AGAINST THE IMPLE-
MENTATION OF THESE RULES.
WHEREAS, Congress passed Section 504 of the Rehabilitation
Act of 1973, 29 U.S.C.A. Section 794 (1978), proscribing discrimination
against and exclusion of otherwise qualified handicapped people
under any program receiving federal financial assistance;
WHEREAS, this is a worthy and laudable end which this Board
endorses and supports in every reasonable way;
WHEREAS, the United States Department of Transportation has
published proposed rules implementing Section 504 of the Rehabili-
tation Act of 1973 which, if adopted, would require that within
three years after their effective date a great proportion of this
company's buses be equipped with ramps to render them accessible
to people confined to wheelchairs and that any busses purchased
on or after October 1, 1979 be equipped with such ramps and built
to certain specifications to accommodate handicapped people.
(Proposed Department of Transportation Reg. Section 27.l0l(a) & (b)(2),
43 Fed. Reg. 25032 (1978);
WHEREAS, to provide specialized transportation to the handi-
capped, elderly and poor in the Roanoke Valley in an efficient and
economical manner, the City of Roanoke, owner of this company,
sponsors and supports Roanoke Agencies Dial-A-Ride (RADAR), which
provides free door-to-door transportation to handicapped and other
disadvantaged people, which constitutes accessible service compara-
ble to that contemplated by the United States Department of Trans-
portation; and
WHEREAS, compliance by this company with these proposed rules
would involve extraordinarily expensive structural changes to, or
replacement of, existing facilities, and involve impractical,
wasteful, redundant and burdensome efforts and expenditures on the
part of this company, and jeopardize the City's participation in
RADAR and consequently would jeopardize the ability of the City to
accommodate the specialized transportation needs of the handicapped.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that this Body deplores the proposed rules
of the United States Department of Transportation implementing
Section 504 of the Rehabilitation Act of 1973, and strongly urges
the City of Roanoke's representatives in the United States Congress
vigorously to oppose their adoption; and
BE IT FURTHER RESOLVED that the Secretary of this company
transmit attested copies of this resolution to the Honorable
M. Caldwell Butler, Harry F. Byrd, Jr., John W. Warner; and to
Brock Adams, Secretary of the Department of Transportation, 400
Seventh Street, S. W., Washington, D. C. 20590.
APPROVED:
ATTEST:
sf Noel C. Taylor
Noel C. Taylor, President
Sf Mary F. Parker
Mary F. Parker, Secretary
DATE: May 21, 1979"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Landis, Thomas and President Taylor---6.
NAYS: None--------------------------------------------------------------------0.
(Director Hubard was absent.)
BOARD MEETINGS: Mr. Grove offered the following Resolution establishing a schedule
for meetings of the Board of Directors of the Greater Roanoke Transit Company for the
months of June, July and August, 1979:
"RESOLUTION
A RESOLUTION establishing a schedule for meetings of the
Board of Directors of the Greater Roanoke Transit Company for
the months of June, July and August, 1979, only.
WHEREAS, Section 4 of Article III of the By-Laws of the
Greater Roanoke Transit Company provides that meetings of the
Board of Directors shall be held at times fixed by resolution
of the Board; and
WHEREAS, the establishment of a fixed schedule of meeting
dates is necessary for the orderly conduct of business of the
Company;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors
of the Greater Roanoke Transit Company that the regular
business meetings of such Board shall be held in the Council
Chambers of the Municipal Building at 1:00 p.m., on the fourth
Monday of June, 1979, the fourth Monday of July, 1979, and the
fourth Monday of August, 1979, and that thereafter the Board
shall revert to its regular schedule for meetings, i.e., the third
Monday of each month at 2:00 p.m.
APPROVED:
ATTEST:
sf Noel C. Taylor
Noel C. Taylor, President
sf Mary F. Parker
Mary F. Parker, Secretary
DATE: May 21, 1979"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Landis, Thomas and President
Taylor--------------------------------------------____-------------------------6.
NAYS: None------------------------------------------________-------------0.
(Director Hubard was absent.)
There being no further business, the President declared the meeting adjourned
at 2:45 p.m.
~~
j
-~
APPROVED: in ~"I ~
~n~' ;)7-v.
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 25, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, June 25, 1979, at
1:00 p.m., in the Roanoke City Council Chamber, fourth floor of the Municipal Building,
City of Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, William S. Hubard,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor---------------------6.
ABSENT: Director Lucian Y. Grove------------------------------------------------l.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt, Jr.,
General Manager, Valley Metro; and Mr. Lynn o. Purnell, Director of Marketing and Planning,
Valley Metro.
MINUTES: Mrs. Bowles moved that the minutes of the regular meeting held on Monday,
May 21, 1979, be approved as written. The motion was seconded by Mr. Hubard and adopted.
PUBLIC HEARINGS:
URBAN MASS TRANSPORTATION ACT OPERATING ASSISTANCE PUBLIC HEARING: Pursuant to
notice of public hearing, the President advised that the Board was holding a public
hearing at that time for the purpose of considering a project for which federal operating
assistance under Section 5 of the Urban Mass Transportation Act of 1964, as amended, is
being sought, generally described as follows:
"A. Description of Pro;ect
1. Applicant: Greater Roanoke Transit Company
2. Project Period: July 1, 1979 - June 30, 1980
3. Service Area: City of Roanoke
4. Net Project Cost: $ 1,349,060
Federal Share: 674,530
Total Local Share: 674,530
City of Roanoke: 644,730
Advertising Revenue: 4,800
State of Virginia: 25,000
B. Relocation
No persons, families, or businesses will be displaced by
this project.
C. Environment
No significant environmental impact, either short-term or
long-term, will result from this project.
~, )
D. Comprehensive Planning
This project is in conformance with comprehensive land use
and transportation planning in the area and is consistent
with the adopted programming of projects in the Transporta-
tion Improvement Program.
E. Elderly and Handicapped
Consideration is being given to the special needs of the
elderly and handicapped in the layout of transit routes
and provision of passenger amenities. Also, pursuant to
Section 5 Cm) of the Act, elderly and handicapped with
proper identification are charged half the basic cash fare
during off-peak hours."
The President noted that a copy of the application for the Federal grant for
the proposed project,together with the transit development plan for the area served by
the project is currently available for public inspection at Valley Metro Offices at 12th
Street and Campbell Avenue, S. E.
The President then inquired if there were interested persons and/or
representatives of agencies present who would like to be heard with respect to the
social, environmental, and economic impact of the project; whereupon, there being none,
Mr. Landis offered the following Resolution:
"RESOLUTION
A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DE-
PARTMENT OF TRJu~SPORTATION, UNITED STATES OF AMERICA, FOR A GRANT
UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make
grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose
certain obligations upon the applicant, including the provision
by it of the local share of project costs; and
WHEREAS, it is required by the U. S. Department of Transporta-
tion in accord with the provisions of Title VI of the Civil Rights
Act of 1964, that in connection with the filing of an application
for assistance under the Urban Mass Transportation Act of 1964,
as amended, the applicant gives an assurance that it will comply
with Title VI of the Civil Rights Act of 1964, and the U.S. Depart-
ment of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority
business enterprise be utilized to the fullest extent possible
in connection with this project, and that definitive procedures
shall be established and administered to ensure that minority
businesses shall have the maximum feasible opportunity to com-
pete for contracts when procuring construction contracts, supp-
lies, equipment contracts, or consultant and other services:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE GREATER ROANOKE TRANSIT COMPANY
1. That the president is authorized 'to execute and file an
application on behalf of the Greater Roanoke Transit Company
with the U. S. Department of Transportation to aid in the financ-
ing of an operating assistance project generally described as:
Operating Expenses (7/1/79 - 6/30/80)
Less: Ineligible Operating Expenses
$1,911,560
5,600
GROSS PROJECT COST
$1,905,960
Less: Farebox Revenues
556,900
NET PROJECT COST
TOTAL FEDERAL FUNDS
TOTAL LOCAL SHARE
1,349,060
674,530
674,530
2. That the president is authorized to execute and
such application an assurance or any other document
the U. S. Department of Transportation effectuating
of Title VI of the Civil Rights Act of 1964.
file with
required by
the purpose
3. That Lynn o. Purnell, Director of Planning and Marketing, is
authorized to furnish such additional information as the U. S.
Department of Transportation may require in connection with the
application of the project.
4. That Noel C. Taylor, President, is authorized to set forth
and execute affirmative minority business policies in connection
with the project's procurement needs.
5. That Noel C. Taylor, President, is authorized to execute
grant contract agreements on behalf of Greater Roanoke Transit
Company with the U. S. Department of Transportation for aid in
the financing of the operating assistance program.
ADOPTED by vote of the Board of Directors the 25th day of June,
1979.
APPROVED:
S/ Noel C. Taylor
Noel C. Taylor, President
CERTIFICATION
I, Mary F. Parker, Secretary of the Greater Roanoke Transit
Company, do hereby certify that the foregoing is a true, complete
and correct copy of a Resolution and Order adopted by the Board
of Directors of said Company, approved by the President and
attested by me as Secretary upon the occasion of a properly
convened meeting of the Board of Directors of said Company, held
on the 25th day of June, 1979, as shown by the official records
of said Company in my custody and under my control.
WITNESS my hand and seal of said Company this 25th day of June,
1979.
S/ Mary F. Parker
Secretary
June 25, 1979
DATE"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President Taylor--6.
NAYS: None--------------------------------------------------------------------0.
(Director Grove was absent.)
BIDS: Pursuant to notice of advertisement for bids for two specially equipped
vans, said proposals to be received by the Secretary until 2:00 p.m., on Monday, June 25,
1979, and to be opened before the Board of Directors at 2:00 p.m., on that date, the
President asked if anyone had any questions about the advertisement for bids and no
representative present raising any question, the President instructed the Secretary to
proceed with the opening of the bids; whereupon, the Secretary advised that as of 2:00
p.m., no bids had been received.
Upon recommendation from the Director of Planning and Marketing, Mr. Garland
moved that the matter be referred back to the management for readvertisement for bids in
August. The motion was seconded by Mr. Hubard and adopted.
GENERAL MANAGER: The General Manager presented a written report transmitting
the Operating Report for the month of May, 1979. (For full text, see report on file
in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Hubard and adopted.
FINAL GUIDELINES IMPLEMENTING SECTION 504 OF THE REHABILITATION ACT OF 1973:
The General Manager submitted a written report in regard to the Executive Summary of the
Final Guidelines issued by the United States Department of Transportation implementing
Section 504 of the Rehabilitation Act of 1973.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Hubard and adopted.
LEASE ON GRTC OFFICE AND SHOP BUILDING: The General Manager submitted a
written report regarding the renewal of the Lease Agreement covering the Valley Metro
garage and office located at 12th Street and Campbell Avenue, S. E., recommending that
the Board approve the lease, effective March 23, 1979, for a term of one year.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION authorizing the Company's lease of certain land
and improvements thereon located at 12th Street and Campbell
Avenue, S. E., from the City of Roanoke, upon certain terms and
conditions.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company as follows:
1. That Noel C. Taylor, President of Greater Roanoke
Transit Company, be and he is hereby authorized to enter into a
new agreement of lease on behalf of the Company as Lessee with
the City of Roanoke as Lessor for certain property containing
approximately 42,786 square feet of floor space, located at
12th Street, S. E., and Campbell Avenue, S. E., within the City
of Roanoke, Virginia, now being utilized by the Transit Company,
for a term of said lease to be for a period of one (1) year,
commencing retroactively to March 23, 1979, and ending March 22,
1980, with rental at the rate of $36,000 annually, payable in
monthly installments of $3,000 each on the first day of each
month during the term of the lease;
2. That said lease shall be upon form approved by the
General Counsel and upon such other terms and provisions as
are agreeable to the General Manager, but to contain provisions
to the effect that (a) the service responsibilities of the City
shall be limited to the provision of water, structure insurance
and heating fuel; (b) maintenance of the furnace and facilities
necessary to provide heat and maintenance of the remainder of the
premises shall be Transit Company's responsibility; and (c) the
lease may be cancelled by either party upon notice to the other
party given not less than ninety (90) days prior to the expira-
tion of any term, but with provision that the lease shall not
be terminated by the City until equal or better space is
available to the lessee for its use in the provision of mass
transportation services in the Roanoke urban area.
ADOPTED by a vote of the Board of Directors the 25th day
of June, 1979.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President
Taylor---------------------------------------------------------------------------------6.
NAYS: None------------------------------------------------------------------0.
(Director Grove was absent.)
DIRECTOR OF PLANNING AND MARKETING:
LETTER OF CREDIT FINANCING PROJECT NO. VA-OS-ODDS: The Director of Planning
and Marketing submitted a written report recommending that the Board approve a Resolution
authorizing the President to execute an Amendatory Agreement for Project No. VA-OS-ODDS
which project involved the purchase of three 37-41 passenger advanced design buses.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION approving and authorizing the execution of an
amendment to Urban Mass Transportation Grant Contract for Pro-
ject No. VA-OS-ODDS between the Company and the Virginia Depart-
ment of Highways and Transportation to permit the latter to
receive funds by letter of credit and to incorporate current
grant conditions into the contract.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company as follows:
1. That this body approves the amendment of Urban Mass
Transportation Grant Contract for Project No. VA-DS-DODS between
the Company and the Virginia Department of Highways and Transporta-
tion to permit the latter to receive funds by letter of credit
and to incorporate current grant conditions into the contract;
2. That the president and secretary respectively of this
Company are authorized and directed, on its behalf, to execute
the Urban Mass Transportation Amendatory Agreement, a copy of
which is on file with the Company's secretary, upon its approval
by the Company's general counsel.
ADOPTED by a vote of the Board of Directors the 2Sth day of
June, 1979.
APPROVED:
ADOPTED:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution.
seconded by Mr. Garland and adopted by the following vote:
The motion was
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President Taylor--6.
NAYS: None--------------------------------__________________------------------0.
(Director Grove was absent.)
REPORTS OF COMMITTEES:
TRANSIT COMMUNICATIONS SYSTEM-BUS WASHING AND CLEANING EQUIPMENT: A committee
appointed by the President composed of Messrs. Lucian Y. Grove, Chairman, Robert A.
Garland and W. E. Vanderbilt, Jr., to tabulate bids received for a transit communications
system, submitted a written report recommending that the Board of Directors authorize the
President to enter into a purchase agreement with Motorola Incorporated to purchase a
transit communications system with test equipment and upright console, for a total price
of $101,368.00.
(For full text, see report on file in the Secretary's Office.)
The same committee also submitted a written report in connection with bids
received for purchase of bus washing and cleaning equipment, recommending that the bid of
Power Wash, Incorporated, for furnishing to the Company a four-brush, drive through
automatic bus washer for $30,651.00, be accepted; and that the bid of Costanzo Industries
for furnishing an interior bus vacuum system for $12,000.00, be accepted.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution accepting the above bids:
"A RESOLUTION PROVIDING FOR THE ACCEPTANCE OF BIDS FOR
THE PURCHASE OF A BUS WASHER AND INTERIOR VACUUM SYSTEM,
A TRANSIT COMMUNICATIONS SYSTEM AND A FREE STANDING
MODULAR CONSOLE AND TEST EQUIPMENT, AUTHORIZING EXECU-
TION OF REQUISITE PURCHASE DOCUMENTS, AND PROVIDING FOR
THE REJECTION OF OTHER BIDS RECEIVED THEREFOR.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company:
1. That the bid of Power Wash, Inc. for furnishing to the
Company a four-brush, drive through automatic bus washer for
$30,651, and of Costanzo Industries for furnishing an interior
bus vacuum system for $12,000, be and are hereby accepted;
2. That the bid of Motorola, Incorporated for furnishing a
transit communications system and a free standing modular console
and test equipment for $93,102, $438 and $7,828, respectively, at
a total price of $101,368, be and is hereby ACCEPTED:
3. That the President of Greater Roanoke Transit Company be
and is hereby authorized to execute the requisite purchase docu-
ments for the aforesaid equipment, and that the proper officers of
the Company be and hereby are authorized to make payment to each
respective successful bidder in the amounts specified above
within twenty (20) days from and after delivery and acceptance
of the same; and
4. That the other bids made to the Company for furnishing
said equipment be, and said other bids are hereby REJECTED; the
Secretary to so notify each other bidder and to express the
Company's appreciation of said bids.
ADOPTED by vote of the Board of Directors the 25th day of
June, 1979.
APPROVED:
ATTEST:
S/ Noel C. Taylor
S/ Mary F. Parker
Noel C. Taylor, President
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Hubard and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President Taylor--6.
NAYS: None-------------------_______________________________------------------0.
(Director Grove was absent.)
AMENDMENT OF BY-LAWS: Mr. Hubard offered the following Resolution amending the
By-Laws of Greater Roanoke Transit Company to provide that the annual Stockholders'
meeting shall be held during the month of June:
"A RESOLUTION AMENDING THE BY-LAWS OF GREATER ROANOKE TRANSIT
COMPANY TO PROVIDE THAT THE ANNUAL STOCKHOLDERS' MEETING
SHALL BE HELD DURING THE MONTH OF JUNE.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company as follows:
1. That paragraph 1, of Article II of the By-Laws of Greater Roanoke
Transit Company shall be amended to read as follows:
1. The annual meeting of the Stockholders of the
Company shall be held during the month of June
each year at a day, time and place to be from
time to time fixed by the Board of Directors.
ADOPTED by a vote of the Board of Directors the 25th day of
June, 1979.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Hubard moved the adoption of the Resolution. The motion was seconded by
Mr. Landis and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President Taylor--6.
NAYS: None--------------____________________________________------------------0.
(Director Grove was absent.)
1979 STOCKHOLDERS' MEETING: Mr. Landis offered the following Resolution
establishing June 25, 1979, at 1:30 p.m., in the Roanoke City Council Chamber as the day,
time and place for the 1979 Annual Stockholders' Meeting:
"A RESOLUTION ESTABLISHING A DAY, TIME AND PLACE FOR
THE 1979 ANNUAL STOCKHOLDERS' MEETING.
BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company as follows:
1. The 1979 Annual Stockholders' Meeting shall be held
on Monday, June 25, 1979, at 1:30 P.M., in the Roanoke
Council Chambers of the City of Roanoke, Virginia, Munici-
pal Building, Roanoke, Virginia.
ADOPTED by a vote of the Board of Directors the 25th day
of June, 1979.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by
Mr. Thomas and adopted by the following vote:
AYES: Directors Bowles, Garland, Hubard, Landis, Thomas and President
Taylor-------------------------------------------------------------------------------6.
NAYS: None----------------------------------------------------------------0.
(Director Grove was absent.)
There being no further business, the President declared the meeting adjourned
at 1:25 p.m.
~~
j.-p~
APPROVED:
~"~~~
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, July 23, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 23, 1979,
at 1:30 p.m., in the Roanoke City Council Chamber, fourth floor of the Municipal Building,
City of Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton
W. Thomas and President Noel C. Taylor-------------------------_______________________----So
ABSENT: Directors Elizabeth T. Bowles and Charles L. Landis--------------------2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt, Jr., General
Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and Planning, Valley
Metro.
The meeting was opened with a prayer by the President of the Corporation.
MINUTES: Mr. Grove moved that the minutes of the regular meeting held on Monday,
June 2S, 1979, be approved as written. Ibe motion was seconded by Mr. Hubard and adopted.
GENERAL }~~AGER:
FINANCIAL AND OPERATING REPORT: TIle General Manager presented a communication
transmitting the Financial and Operating Report for the month of June, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Hubard and adopted.
ENERGY CONSERVATION PLAN: The General Manager presented a written report in
regard to the energy conservation program at Valley Metro.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Hubard and adopted.
AMENDMENT TO PROJECT NO. VA-OS-DOll: The General Manager submitted a written
report recommending adoption of a measure authorizing the filing and execution of a request
to amend the capital grant contract for Project No. VA-OS-DOll for reasons more fully set
forth in the report.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING AND EXECUTION OF A
REQUEST TO AMEND THE URBAN MASS TRANSPORTATION CAPITAL GRANT
CONTRACT BETWEEN GREATER ROANOKE TRANSIT COMPANY AND THE UNITED
STATES OF AMERICA.
WHEREAS, the Greater Roanoke Transit Company was awarded an
UMTA Capital Grant, Project No. VA-OS-OOll, in the amount of
$1,274,000;
WHEREAS, the Greater Roanoke Transit Company has realized
savings to the Capital Grant Project set out and described in
the aforementioned capital grant contract, substantially by
reason of advantageous purchases made of certain of its capital
assets;
WHEREAS, the Greater Roanoke Transit Company desires to
amend this project so as to provide an additional needed capital
improvement; and
WHEREAS, such change in the project scope will not change
the total project cost nor the amount of the UMTA grant made
therefor.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
Greater Roanoke Transit Company:
1. TIlat Noel C. Taylor, President, is authorized to execute
and file a request on behalf of Greater Roanoke Transit
Company with the U. S. Department of Transportation for
an amendment to Capital Grant Contract, Project No.
VA-DS-OOll, which amendment shall be as follows:
a. Reduce amount on line item 32.00.00, contingencies,
by $10,000.
b. Add to line item 10.01.11 one regularly equipped van.
2. That Lynn O. Purnell, said Company's Assistant General
Manager, is authorized to furnish such additional infor-
mation as the U. S. Department of Transportation may
require in connection with the request for amending the
contract or project.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary
DATE: July 23, 1979"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Grove and adopted by the following vote:
AYES: Directors Garland, Grove, Hubard, TIlomas and President Taylor----S.
NAYS: None---------------------------------------___________----------0.
(Directors Bowles and Landis were absent.)
OTHER BUSINESS:
ELECTION OF OFFICERS: TIle Secretary submitted a written report advising that
pursuant to Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company, the
members of the Board of Directors promptly after their election in each year, shall elect
a President (who shall be a Director) and one or more Vice-Presidents, a Secretary and a
Treasurer, and the Board may elect or appoint such other officers as it may deem proper;
whereupon, the President opened the floor for nominations.
Mr. Thomas placed in nomination the name of Noel C. Taylor as President, Robert
A. Garland as Vice-President, H. B. Ewert as Vice-President of Operations, Sam H. McGhee,
III, as Assistant Vice-President of Operations, Mary F. Parker as Secretary, Judith M. St.
Clair as Assistant Secretary, Joel M. Schlanger as Treasurer and James D. Grisso and
Susan Paul as Assistant Treasurers.
Mr. Grove moved that the nominations be closed. The motion was seconded by Mr.
Hubard and adopted.
There being no further nominations, Noel C. Taylor was reelected as President,
Robert A. Garland was reelected as Vice-President, H. B. Ewert was reelected as Vice-
President of Operations, Sam H. McGhee, III, was reelected as Assistant Vice-President of
Operations, Mary F. Parker was reelected as Secretary, Judith M. St. Clair was reelected
as Assistant Secretary, Joel M. Schlanger was reelected as Treasurer and James D. Grisso
and Susan Paul were reelected as Assistant Treasurers of the Greater Roanoke Transit
Company for terms of one year each commencing upon the date of their reelection and until
their respective successors are elected and qualify, by the following vote:
FOR DR. TAYLOR, MR. GARLAND, MR. EWERT, MR. MCGHEE, MRS. PARKER, MRS. ST. CLAIR,
MR. SCHLANGER, MR. GRISSO AND MS. PAUL: Directors Garland, Grove, Hubard, Thomas and
President Taylor---------------------___________________________-----------------------S.
(Directors Bowles and Landis were absent.)
There being no further business, the President declared the meeting
adjourned at 1:40 p.m.
Ut~
President
~~
1.P~
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, August 27, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, August 27, 1979, at
1:30 p.m., in the Roanoke City Council Chamber, fourth floor of the Municipal Building,
City of Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, William S. Hubard,
Hampton W. TIlomas and President Noel C. Taylor-----------------------------------------S.
ABSENT: Directors Lucian Y. Grove and Charles L. Landis---------------------2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and
Planning, Valley Metro.
The meeting was opened with a prayer by Director William S. Hubard.
MINUTES: Mr. Hubard moved that the minutes of the regular meeting held on
Monday, July 23, 1979, be approved as written. TIle. motion was seconded by Mr. Garland
and adopted.
BIDS FOR VANS: TIle management of Valley Metro having scheduled a bid opening
for Monday, August 27, 1979, at 1:00 p.m., for two specially equipped vans for the elderly
and handicapped, the matter was before the body; whereupon, the President asked if there
were any persons present who had questions in regard to the bid opening and no representative
present raising any question, the President instructed the Secretary to proceed with the
opening of the bids.
The Secretary opened and read the one bid received from Bud Industries,
Incorporated, in the amount of $31,742.00.
Mr. Thomas moved that the bid be referred to a committee to be appointed by the
President for study, report and recommendation to the Board of Directors. TIle motion was
seconded by Mr. Hubard and adopted.
The President appointed Messrs. Lucian Y. Grove, Chairman, Robert A. Garland,
William E. Vanderbilt, Jr., and Sam H. McGhee, III, as members of the committee.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of July, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was
seconded by Mrs. Bowles and adopted.
There being no further business, the President declared the meeting
adjourned at 1:45 p.m.
APPROVED:
~.::<~
ATTEST: -2
F)~:J: ~
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, September 17, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, September 17, 1979,
at 1:30 p.m., in the Roanoke City Council Chamber, fourth floor of the Municipal Building,
City of Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
William S. Hubard, Hampton W. Thomas and President Noel C. Taylor-------------~-7-------6.
ABSENT: Director Charles L. Landis------------------------------------------------1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Director of Marketing and
Planning, Valley Metro.
The meeting was opened with a prayer by Dr. James A. Allison.
MINUTES: Mr. Grove moved that the reading of the minutes of the regular meeting held
on Monday, August 27, 1979, be dispensed with and that they be approved as recorded. The
motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of August, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove stated that he had been approached by citizens relative to reinstitution of
the Sunday bus service and asked the management if there was any way of polling the citizenry
as to their wishes; whereupon, the General Manager advised that in their "Tell Us Where To
Go Campaign" citizens will be polled as to their opinion on Sunday bus service.
Mrs. Bowles moved that the Financial Report be received and filed. The motion was
seconded by Mr. Garland and adopted.
REPORTS OF COMMITTEE:
VAl,-TYPE TRANSPORTERS: Mr. Grove, Chairman of the committee appointed by the President
to study the bid of Bud Industries, Incorporated, for two specially equipped vehicles for
transporting the elderly and handicapped, submitted a written report recommending that
the Board of Directors authorize the President to enter into purchase agreements with Bud
Industries, Incorporated, for the total amount of $31,742.00, subject to UMTA concurrence
in the award of the contract.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was seconded
by Mr. Garland and adopted.
OTHER BUSINESS: NONE.
TIlere being no further business, the President declared the meeting adjourned
at 1:50 p.m.
APPROVED:
ATTEST:
~~.~
"" ~
};/~
President
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, October IS, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, October IS, 1979, at
2:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal Building,
City of Roanoke, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland (arrived at 2:13 p.m.),
Lucian Y. Grove, William S. Hubard (arrived at 2:10 p.m.), Charles L. Landis, Hampton
W. Thomas and President Noel C. Taylor---------------------------------------------___7.
ABSENT: None-----------------------------------------------___------------------0.
Also present were Mr. S. H. McGhee, III, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager,
Valley Metro.
MINUTES: Mr. Grove moved that the reading of the minutes of the regular meeting held
on Monday, September 17, 1979, be dispensed with and that they be approved as recorded.
The motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: TIle General Manager presented the Financial and
Operating Report for the month of September, 1979.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded by
Mr. Thomas and adopted.
Mr. Thomas suggested that the management contact representatives of the Town of
Vinton, Roanoke County and the City of Salem to ascertain if there is any interest
for additional bus service in their respective areas.
MANAGEMENT REPORT: The General Manager presented the October Management Report.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Landis and adopted.
At this point (approximately 2:10 p.m.), Mr. Hubard entered the meeting.
INCREASE IN CHARTER RATES: The General Manager submitted a written report requesting
an increase in Valley Metro charter rates to $20.00 per hour per bus while retaining the
two-hour minimum reservation period for each bus, effective January 1, 1980.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the Board concur in the request. The motion was seconded by
Mr. Hubard and adopted.
At this point (approximately 2:13 p.m.), Mr. Garland entered the meeting.
REPORTS OF COMMITTEES:
AUDIT COMMITTEE: Minutes of the meeting of the Audit Committee of Greater Roanoke
Transit Company held on September 17, 1979, were before the Board.
(For full text, see Minutes on file in the Secretary's Office.)
Mr. Hubard moved that the minutes be received and filed. TIle motion was seconded by
Mr. Grove and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at 2:lS
p.m.
APPROVED:
ATTEST:
J-.p~
Yut &:!r
~~
President
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, November 19, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, November 19, 1979,
at 2:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal
BUilding, City of Roanoke, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor--------------------6.
ABSENT: Director William S. Hubard-------------------__________________________l.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager,
Valley Metro.
MINUTES: Mr. Grove moved that the reading of the minutes of the regular meeting
held on October IS, 1979, be dispensed with and that they be approved as recorded. The
motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the November 1979 Management
Report.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of October, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Grove and adopted.
TOYS FOR TOTS PROGRAM: The General Manager presented a written report recommending
Valley Metro participation in the "Toys for Tots" Program.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and adopted.
LEASES FOR SURPLUS BUSES: Mr. Landis offered the following Resolution authorizing
the General Manager to negotiate, execute and deliver to lessees, leases, with or
without options to purchase, of the Company's surplus buses, which leases shall be upon
such form approved by the General Counsel:
"A RESOLUTION GIVING AUTHORIZATION TO THE GENERAL MANAGER OF GREATER
ROANOKE TRANSIT COMPANY TO NEGOTIATE, EXECUTE AND DELIVER TO LESSEES
LEASES OF SURPLUS BUSES.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the General Manager of the company shall
have the power and authority to negotiate, execute and deliver
to lessees leases, with or without options to purchase, of the
company's surplus buses, which leases shall be upon such form
approved by the General Counsel.
ADOPTED by a vote of the Board of Directors the 19th day of
November, 1979.
APPROVED:
ATTEST:
S/ Noel C. Taylor
S/ Mary F. Parker
Noel C. Taylor, President
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution. TIle motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Grove, Landis, Thomas and President Taylor-------6.
NAYS: None------------------------------------------------------------------------0.
(Mr. Hubard was absent.)
There being no further business, the President declared the meeting adjourned at
2:10 p.m.
Presiden t
ATTEST:
3L
APPROVED:
~(!.
/'\~
Secretary
GREATER ROANOKE TRANSIT COMI'ANY,
Monday, December 17, 1979.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, December 17, 1979,
at 2:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal
Building, City of Roanoke, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Lucian Y. Grove, William S. lIubard,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor----------------_____6.
ABSENT: Director Robert A. Garland--------------________________________________l.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General ~~nager,
Valley Metro.
MINUTES: Mr. Grove moved that the reading of the minutes of the regular meeting
held on Monday, November 19, 1979, be dispensed with and that they be approved as
recorded. The motion was seconded by Mrs. Bowles and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Hanagement Report for the
month of December, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Hubard moved that the report be received and filed. The motion was seconded
by Mr. Landis and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of November, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Hubard and adopted.
ASSISTANT GENERAL MANAGER:
"TELL US WHERE TO GO CAMPAIGN": The Assistant General Manager presented a written
report transmitting information describing the results of Valley Metro's recent "Tell
Us Where To Go!" Campaign.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Hubard and adopted.
ELECTION OF AN ASSISTANT TREASURER: The Treasurer advised that Ms. Susan Paul,
Assistant Treasurer of Greater Roanoke Transit Company, was no longer employed in his
office and requested that the Board elect a replacement; whereupon, Mr. Hubard placed in
nomination the name of Mr. Jesse A. Hall.
There being no further nominations, Mr. Hall was elected as Assistant Treasurer
of Greater Roanoke Transit Company to fill the unexpired term of Ms. Susan Paul, resigned,
for a term beginning December 17, 1979, and until his successor has been duly elected and
qualifies, by the following vote:
FOR MR. HALL: Directors Bowles, Grove, Hubard, Landis, Thomas and President
Taylor------------------------------------------------_________________________________6.
(Mr. Garland was absent.)
DESIGNATION OF A DEPOSITORY: Mrs. Bowles offered the following Resolution designating
Colonial American National Bank as a depository for Greater Roanoke Transit Company,
upon certain terms and conditions, and authorizing certain officials to sign all checks,
drafts, notes or orders drawn against said account:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION DESIGNATING COLONIAL AMERICAN NATIONAL BANK
AS A DEPOSITORY FOR THIS CORPORATION, UPON THE FOLLOWING
CONDITIONS:
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company as follows:
1. That Colonial American National Bank be, and it is here-
by, designated a depository of this Corporation and that funds
so deposited may be withdrawn upon a check, draft, note or
order of the Corporation.
2. That all checks, drafts, notes or orders drawn against
said account be signed by anyone of the following:
NAME
TITLE
Joel M. Schlanger
James D. Grisso
Jesse A. Hall
Treasurer
Assistant Treasurer
Assistant Treasurer
and countersigned by any of the following:
NAME
TITLE
Kit B. Kiser
Vice President of Operations
Assistant Vice President of
Operations
Authorized Signatory
H. B. Ewert
Sam H. McGhee III
whose signatures shall be duly certified to said Bank, and that
no checks, drafts, notes or orders drawn against said Bank shall
be valid unless so signed.
3. That said Bank is hereby authorized and directed to honor and
pay any checks, drafts, notes or orders so drawn, whether such checks,
drafts, notes or orders be payable to the order of any such person
signing and/or countersigning said checks, drafts, notes or orders, or
any of such persons in their individual capacities or not, and whether
such checks, drafts, notes or orders are deposited to the individual
credit of the person so signing and/or countersigning said checks,
drafts, notes or orders, or to the individual credit of any of the other
officers or not. This resolution shall continue in force and said Bank
may consider the facts concerning the holders of said offices,
respectively, and their signatures to be and continue as set forth in
the certificate of the Secretary or Assistant Secretary, accompanying
a copy of this Resolution when delivered to said Bank or in any similar
subsequent certificate, until written notice to the contrary is duly
served on said Bank.
ADOPTED by a vote of the Board of Directors this 17th day of
December, 1979.
APPROVED:
ATTEST:
S/ Noel C. Taylor
S/ Mary F. Parker
Noel C. Taylor, President
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr.
Hubard and adopted by the following vote:
AYES: Directors Bowles, Grove, Hubard, Landis, !homas and President Taylor----6.
NAYS: None----------------__________________________________-----------------.--0.
(Mr. Garland was absent.)
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:19 p.m.
V:::Z'e . :r-fr
President
ATTEST:
::9. P ~
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, January 21, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, January 21, 1980,
at 2:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal
Building, 2lS Church Avenue, S. W., City of Roanoke, pursuant to written notification
by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Lucian Y. Grove,
Charles L. Landis, Hampton W. Thomas (arrived at 2:07 p.m.), and President Noel C.
Taylor------------------------------------------------______________________________6.
ABSENT: None------------------------------------------------------------------0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager,
Valley Metro.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular meeting
held on Monday, December 17, 1979, be dispensed with and that they be approved as
recorded. The motion was seconded by Mrs. Bowles and adopted.
ELECTION OF A NEW DIRECTOR:
the Board of Directors due to the
nominations to fill the vacancy.
The President pointed out that there was a vacancy on
resignation of Mr. William S. Hubard and called for
Mr. Garland placed in nomination the name of Mr. G. Frank Clement.
There being no further nominations, Mr. Clement was elected as a Director of the
Greater Roanoke Transit Company for a term beginning January 21, 1980 and until his
successor has been duly elected and qualified by the following vote:
FOR MR. CLEMENT: Directors Bowles, Garland, Grove, Landis and President Taylor--S.
(Mr. Thomas was absent.)
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of December, 1979.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
COORDINATED TRANSFER SYSTEM: The General Manager presented a written report in
connection with a coordinated transfer system with Pendleton Bus Lines, recommending
that the Board of Directors authorize management to establish a free transfer system
between Valley Metro and Pendleton Bus Lines.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation. TIle motion was
seconded by Mrs. Bowles and adopted.
SALARY COMPENSATION MANUAL: The General Manager presented a written report
transmitting the salary compensation manual, recommending that management be empowered
to implement the program and manual as proposed.
(For full text, see report and manual on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and adopted.
MANAGEMENT REPORT: The General Manager presented the January 1980 Management
Report.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Grove and adopted.
ASSISTANT GENERAL MANAGER:
SERVICE STANDARDS PROPOSAL: The Assistant General Manager presented a written
report transmitting the Service Standards Proposal for Greater Roanoke Transit Company,
recommending that the Board of Directors adopt the proposed policy and empower manage-
ment to use the established standards to evaluate Valley Metro's present services.
(For full text, see report and proposal on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and adopted.
SERVICE PLAN: The Assistant General Manager presented a written report trans-
mitting the Fiscal Year 1981 Service Plan for the Greater Roanoke Transit Company,
recommending that the Board of Directors approve the service adjustments outlined in
the plan and authorize management to implement the plan at an appropriate date in
1980.
(For full text, see report and plan on file in the Secretary's Office.)
Ms. Elsie Webb, a resident of the Southern Hills section of the City, appeared
before the Board and expressed the need for better bus service to the Southern Hills
area.
Mr. Garland requested that management study the feasibility of providing bus
service to the building across the street from Friendship Manor (Friendship Manor
North), and Mrs. Bowles requested that management also study the feasibility of
providing transit service to Shenandoah Homes, 5300 Hawthorne Road, N. W.
Pursuant to the request of Ms. Webb, Mr. Garland moved that management explore
the feasibility of providing transit service to the Southern Hills area and submit a
report to the Board of Directors. The motion was seconded by Mr. Landis and adopted.
In regard to the 1981 Service Plan, Mr. Landis moved that the Board concur in
the recommendation of management. The motion was seconded by Mr. Garland and adopted.
OTHER BUSINESS:
ENERGY FAIR: Mr. Kit B. Kiser advised that on February 12 and 13, 1980, there
will be a Roanoke Valley Energy Fair sponsored by the Kiwanis Club of Roanoke in asso-
ciation with the City of Roanoke at the Roanoke Civic Center and requested that the
Board approve the issuance of free going-home passes to those persons using Valley
Metro to attend the Energy Fair.
Mrs. Bowles moved that the Board concur in the request. The motion was seconded
by Mr. Grove and adopted.
TIlere being no further business, the President declared the meeting adjourned at
2:30 p.m.
~~
1--P~
APPROVED:
~"~~e~~
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Tuesday, February 19, 1980
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Tuesday, February 19, 1980,
at 2:00 p.m., in the City Council's Conference Room, fourth floor of the Municipal Build-
ing, 2lS Church Avenue, S. W., City of Roanoke, pursuant to written notification by
the Secretary of the Corporation.
PRESENT: Directors G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L.
Landis, Hampton W. Thomas and President Noel C. Taylor----------------------------_____6.
ABSENT: Director Elizabeth T. Bowles--------------------------___________________l.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager, Valley
Metro.
TIle meeting was opened with a prayer by the President.
MINUTES: Mr. Clement moved that the reading of the minutes of the regular meeting
held on Monday, January 21, 1980, be dispensed with and that they be approved as recorded.
The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT:
1980.
The General Manager presented the Management Report for February,
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded by
Mr. Clement and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of January, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Garland and adopted.
REQUEST FOR EXECUTIVE SESSION: The General Manager requested an Executive Session
to discuss a proposed contract and the provisions thereof.
Mr. Garland moved that the Board concur in the request. The motion was seconded by
Mr. Clement and adopted by the following vote:
AYES: Directors Clement, Garland, Grove, Landis, Thomas and President Taylor----------6.
NAYS: None----------------------------------------------------------------------------~
(Mrs. Bowles was absent.)
ASSISTANT GENERAL MANAGER:
EXTENSION OF BUS SERVICE TO SOUTHERN HILLS, FRIENDSHIP MANOR NORTH AND SHENANDOAH
HOMES: The Assistant General Manager presented a written report in regard to the feasi-
bility of extending bus service to Southern Hills, Friendship Manor North and Shenandoah
Homes.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendations. The motion was
seconded by Mr. Garland.
Mrs. R. M. Iseley, 4049 Griffin Road, S. W., appeared before the Board in regard to
bus service for the Southern Hills area. She referred to that portion of the report
wherein it is stated that the roads are too narrow to provide for a safe turnaround and
stated that this is not the fault of the residents but it is something the city should
correct. She urged that City Council remedy the situation.
Another resident of the Southern Hills area who did not identify herself, appeared
before the Board and suggested that management explore the feasibility of routing a bus
around Welcome Valley, up Van Winkle Road, down Griffin Road to Southern Hills and proceed
down U.S. 220.
After considerable discussion of the matter and in view of the above comments,
the Vice-President of Operations requested that action on the matter be deferred until
the next regular meeting of the Board in order that management may further investigate
the reques 1:.
Mr. Grove offered a substitute motion that action on the report be deferred until
the next regular meeting of the Board of Directors on Monday, March 17, 1980. The motion
was seconded by Mr. Clement and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:35 p.m.
APPROVED:
~,:::, ~~
ATTEST:
L
1""'1~3
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 17, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, March 17, 1980, at
2:00 p.m., in the City Council's Conference Room, fourth floor of the Munic.ipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by
the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland,
Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor----7.
ABSENT: None--------------------______________________________------------------0.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager,
Valley Metro.
The meeting was opened with a prayer by the President.
MINUTES: Mr. Clement moved that the reading of the minutes of the regular meeting
held on February 19, 1980, be dispensed with and that they be approved as recorded. The
motion was seconded by Mr. Grove and unanimously adopted.
VICE PRESIDENT OF OPERATIONS:
ATE MANAGEMENT CONTRACT: The Vice President of Operations presented a written
report in connection with the ATE Management Contract, recommending that the Board
concur in Alternative A which establishes cost for the basic services as follows: first
year - $109,056, second year - $117,954 and third year - $127,578.
(For full text, see report on file in the Secretary's Office.)
After a discussion of the matter, Mr. TIlomas moved that the Board of Directors
concur in Alternative A. The motion was seconded by Mr. Clement and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated March
17, 1980.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Garland and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of February, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Clement and unanimously adopted.
STANDARD FOR BUS FARE EVALUATION: The General Manager presented a written report
in regard to a standard for bus fare evaluation for the Greater Roanoke Transit Company,
recommending that the Board adopt the proposed standard and empower management to use it
in development of the fiscal year 1981 budget.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was seconded
by Mrs. Bowles and unanimously adopted.
BUDGET REVIEW COMMITTEE: The General Manager presented a written report recommending
the establishment of a Budget Review Committee to review the Greater Roanoke Transit
Company's fiscal year 1981 operating budget and report its findings at the April 21
meeting of the Board.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation. The motion was
seconded by Mr. Clement and unanimously adopted.
The President appointed Messrs. Robert A. Garland, Sam H. McGhee, III, and Joel M.
Schlanger as members of the committee.
INSURANCE: The General Manager presented a written report in regard to renewal of
insurance coverage, recommending that the Board approve insurance coverage and prices
outlined in Exhibit 1 effective April 1, 1980.
(For full text, see report on file in the Secretary's Office.)
The General Manager advised that since the report was written it has come to his
attention there is a possibility of some additional reduction and stated it is not known
at this point what the final figure will be.
Mr. Garland moved that the Board concur in the recommendation. The motion was
seconded by Mr. Clement and unanimously adopted.
EXECUTIVE SESSION: The General Manager requested that the Board meet in Executive
Session to discuss contracts between the Company and other parties including the contents
thereof.
Mr. Clement moved that the Board concur in the request. The motion was seconded by
Mr. Thomas and adopted by the following vote:
AYES: Directors Bowles, Clement, Garland, Grove, Landis, Thomas and President
Taylor------------------------------------------------------------------------------7.
NAYS: None--------------------------------------------------------------------0.
ASSISTANT GENERAL MANAGER:
EXTENSION OF SERVICE TO FRIENDSHIP MANOR NORTH: The Assistant General Manager
submitted a written report in regard to the feasibility of extending bus service to
Friendship Manor North, recommending that the Board empower management to discuss the
route extension to Friendship Manor North with administrators of the facility and Roanoke
County to determine if funding for the improved service can be obtained.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation. The motion was
seconded by Mr. Grove and unanimously adopted.
EXTENSION OF SERVICE TO SHENANDOAH HOMES: The Assistant General Manager presented
a written report in regard to the feasibility of extending bus service to Shenandoah
Homes, recommending that the Board approve the provision of service to Shenandoah Homes
via the Huntington Court extension along Airport Road to Woodrum Field.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and unanimously adopted.
EXTENSION OF SERVICE TO SOUTHERN HILLS: The Assistant General Manager presented
a written report in regard to the feasibility of extending bus service to Southern
Hills, recommending that the Board approve the extension of the Garden City route to
serve Southern Hills with eight trips daily, Monday through Saturday, for an experi-
mental period of six months and at the end of this period, the service will be re-
evaluated in accordance with the adopted ridership standard.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation. The motion was
seconded by Mr. Clement and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:40 p.m.
APPROVED:
President
ATTEST:
3f~
~(!.
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 14, 1980.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, April 14, 1980, at
6:30 p.m., in the City Council's Conference Room, fourth floor of the Municipal Building,
2lS Church Avenue, City of Roanoke, Virginia, pursuant to the following written notifica-
tion by the President of the Corporation:
"Mrs. Elizabeth T. Bowles
Mr. G. Frank Clement
Mr. Robert A. Garland
Mr. Lucian Y. Grove
Mr. Charles L. Landis
Mr. Hampton W. Thomas
Dear Mrs. Bowles and Gentlemen:
This is to advise you that pursuant to Article III, Section 4
of the By-Laws of the Greater Roanoke Transit Company, I am
calling a special meeting of the Board of Directors on Monday,
April 14, 1980, at 6:30 p.m., in the City Council's Conference
Room, fourth floor of the Municipal Building.
Sincerely,
S/ Noel C. Taylor
Dr. Noel C. Taylor
President
Greater Roanoke Transit Company
NCT:dw
cc: Mr. H. B. Ewert, Vice President of Operations, Greater
Roanoke Transit Company, City
Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company, City
Mr. Wilburn C. Dibling, Jr., Legal Counsel, Greater Roanoke
Transit Company, City
Mr. K. B. Kiser, City
Mr. William E. Vanderbilt, Jr., General Manager, Valley
Metro, P. O. Box 13247, City 24032"
PRESENT: Directors Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor-------------------6.
ABSENT: Director Lucian Y. Grove----------------------------------------------l.
Also present were Mr. Sam H. McGhee, III, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Com-
pany; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E.
Vanderbilt, General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General
Manager, Valley Metro.
The President advised that the matters to be discussed pertained to a possible
contract and new service for the Greater Roanoke Transit Company.
Mr.
legal in
matters.
Thomas stated that both matters
nature and moved that the Board
The motion was seconded by Mr.
entail contractual obligations which
meet in Executive Session to discuss
Clement.
are
two legal
The General Counsel advised that the Code of Virginia provides for Executive
Sessions to discuss legal matters and in this case, the legal matters involve the
terms and conditions of a contract which is being or will be negotiated. He deemed
the Executive Session appropriate under those circumstances.
The following vote was recorded on the motion:
AYES: Directors Bowles, Clement, Garland, Landis, Thomas and President Taylor--6.
NAYS: None-------------------_______________________________-------------------0.
(Mr. Grove was absent.)
There being no further business, the President declared the special meeting ad-
journed at 6:45 p.m.
APPROVED:
President
ATTEST:
~.fL
7?A-eL (! .
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, April 21, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke ?ransit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, April 21, 1980,
at 2:00 p.m.) in the City Council's Conference Room, fourth floor of the l1unicipal
Building, 2lS Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland,
Lucian Y. Grove, Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor---7.
ABSENT: None-------------------------_________________________-----------------0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roano~e
Transit Company; Mr. S. H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Hr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; 1\1r. Joel N. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt,
General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General ~Ianager,
Valley Metro.
The meeting was opened with a prayer by the President.
MINUTES: Mr. Thomas moved that the reading of the minutes of the regular meeting
held on March 17, 1980; and the special meeting held on April 14, 1980, be dispensed
with and that they be approved as recorded. The motion was seconded by Mr. Clement
and unanimously adopted.
VICE-PRESIDENT;
1980-81 FISCAL YEAR BUDGET: Mr. Robert A. Garland, Vice-President, presented a
written report on behalf of the Budget Review Committee transmitting the 1980-31
fiscal year budget of Greater Roanoke Transit Company, advising that management, as
part of its recommendation, includes a proposal for a fare adjustment which is in
accord with the policy recently adopted by the Board of improving the ratio of passenger
fares to expenses in each of the next several years, that expenses are a realistic
projection of costs during the fiscal year to come and the Budget Review Connnittee
recommends adoption by the full Board of the proposed budget.
(For full text, see reports on file in the Secretary's Office.)
In regard to rare adjustments, 1-11'. Thomas moved that the lO-'Ride Ticket be
increased fro~ $3.50 to $4.00 and that the price of a 40-F~de Ticket be set at $15.00.
The moticIl ",'"as seconded by Hr. Grove and. unanimously adopted.
Mrs.
amended.
Bowles moved the adoption of the proposed fiscal year 1980-81 budget as above
The motion was seconded by Mr. Grove and unanimously adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of March, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Clement moved that the report be received and filed. The motion was seconded
by Mr. Thomas and unanimously adopted.
MANAGEMENT REPORT: The General Manager presented the Management Report dated
April 21, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded
by Mr. Garland and unanimously adopted.
LEASE OF GARAGE AND OFFICE BUILDING: The General Manager presented a written
report in regard to the contract between the City of Roanoke and the Greater Roanoke
Transit Company for the garage and office building at 12th Street and Campbell Avenue,
S. E., recommending approval by the Board.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation and that the report
be referred to the General Counsel for preparation of the proper measure. The motion
was seconded by Mrs. Bowles and unanimously adopted.
ASSISTANT GENERAL MANAGER:
JOINT MANAGEMENT OF TRANSPORTATION SERVICES: The Assistant General Manager
presented a preliminary report in regard to the feasibility of joint management of
transportation services provided by Greater Roanoke Transit Company and the Roanoke
City Schools.
(For full text, see report on file in the Secretary's Office.)
The Vice-President of Operations advised that City Council authorized a contract
with MICA which will include a study of duplication of services in the area of trans-
portation and when the report is received he will confer with Mr. Vanderbilt as per
their findings.
Following a discussion of the matter, Mr. Landis moved that the Vice-President of
Operations and the Assistant General Manager continue a study of the feasibility of
joint management and that the Assistant General Manager transmit a copy of the prelimi-
nary study report to Roanoke City school officials for their information. The motion
was seconded by Mr. Thomas and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:32 p.m.
APPROVED:
ft,~.~. :<r
f) ~TTEd: -P ~
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, May 19, 1980
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to ay<ier by the President, Dr. Noel c. Taylor, on Monday, Hay l~,
1980, at 2:00 p.m., in the City Council Chamber, fourth floor of the I,unicipal
Building, 2lS Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PI~SENT: Directors Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland,
Lucian Y. Grove, Charles L. Landis, llampton ~. Thomas and President Noel C. Taylor--'--7.
ABSENT : None-----------------_________________________,__-. _____ - ..__.__..____ ..0__......._ --'---0.
Also present were Mr. H. B. Ewert, Vice Presi<ient of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company;: r'!r. Joel H. Schlanger, Treasur-er, Greater Roanoke Transit Com{Jany;
Mrs. Hary F. Parker, Secr~tal'Y, Gl~eater Roar~oke Transit Company; hr. vol. 1. Vanderbilt,
Jr., General Nanager, Valle.y l.:':etro; and. NT. Lynn o. Purnell, Assistant General Nanager,
Valley Metro.
The meeting was opened with a prayer by the President.
MINUTES: Nrs. Rowles moved that the reaciing vf the minutes of the regular meeting
held on Monday, April 21, 1980, be dispensed with and that they be approved as recorded.
The motion was seconded by Mr. Clement and unanimously adopted.
PUBLIC HEARINGS;
OPERATING ASSISTANCE GRANT: The President advised that the first item on the
agenda was a Public Hearing on the 1981 Operating Assistance Grant and inquired if
there were persons present who would like to address the Board concerning any aspect
of the grant.
No one present wishing to address the. Loard of Directors, the Assistant General
Manager advised that the purpose of the Public hearing is to fOtvlard the Board I s
application for operating assistance for next year to the Urban Mass Transportation
Administration.
There being no further discussion, 11r. Garland offered the folloWing Resolution:
"A RESOLUTION AUTHORIZI&G THE FILI!\IG O~? l\.N APPLICATION WITH THE DEPAR.THENT
or TI\ANSPORTATION, UNITED STATES OF ANERICA, FOR A GI\.ANT UNDER ThE URBAN
MASS TRANSPORTATION ACT OF 1964, AS AMENDED.
'illi.L::REAS, the Secretary of Transportation is authorized to make grants
for mass t~ansportatioil projects;
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the local
share of project costs; and
WHEREAS, it is required by the U. S. Department of Transportation in accord with
the provisions of Title VI of the Civil Rights Act of 1964, that in connection
with the filing of an application for assistance under the Urban Mass Transportation
Act of 1964, as amended, the applicant gives an assurance that it will comply with
Title VI of the Civil Rights Act of 1964, and the U. S. Department of Transportation
requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business enterprise
be utilized to the fullest extent possible in connection with this project, and
that definitive procedures shall be established and administered to ensure that
minority businesses shall have the maximum feasible opportunity to compete for con-
tracts when procuring construction contracts, supplies, equipment contracts, or
consultant and other services;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GREATER ROANOKE
TRANSIT COMPANY
1.
behalf of
portation
described
That the president is authorized to execute and file an application on
the Greater Roanoke Transit Company with the U. S. Department of Trans-
to aid in the financing of the operating assistance project generally
as:
Operating Expenses (7/1/80 - 6/30/81)
$2,215,754
Less: Ineligible Operating Expenses
16,880
GROSS PROJECT COST
$2,198,874
NET PROJECT COST
TOTAL FEDERAL FUNDS
TOTAL LOCAL SHARE
798,089
$1,400,785
$ 700,392
$ 700,393
Less: Farebox Revenues
2. That the president is authorized to execute and
an assurance or any other document required by the U. S.
effectuating the purpose of Title VI of the Civil Rights
file with such application
Department of Transportation
Act of 1964.
3. That Lynn O. Purnell, Assistant General Manager, is authorized to furnish
such additional information as the U. S. Department of Transportation may require
in connection with the application for the project.
4. That Noel C. Taylor, President, is authorized to set forth and execute
affirmative minority business policies in connection with the project's procure-
ment needs.
5. That Noel C. Taylor, President, is authorized to execute grant contract
agreements on behalf of Greater Roanoke Transit Company with the U. S. Department
of Transportation for aid in the financing of the operating assistance program.
ADOPTED by vote of the Board of Directors the 19th day of May, 1980.
Approved:
S/ Noel C. Taylor
Noel C. Taylor, President
CERTIFICATION
I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do
hereby certify that the foregoing is a true, complete cmti correct cOfY of a
Resolution and Order adopted by the Board of Directors of said Company, approved
by the President a.nd attested by me 3.8 Secrete.ry upon the occasic.n of 8. properly
conve!J.ed meeting of the Board of Directors 0:: said Compa.ny, held on the 19th.
day of May, 1980, as shown by the official records of said Company in my custody
and under my control.
WITNESS my hand and seal of said Company this 19th day of May, 1980.
S/ Marv F. Parker
Secretary
May 19, 1980
Date"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mr. Clement and adopted by the following vote:
AYES: Directors BOvlles, Clement, Garland, Crove, LanJ.is, Thomas and Presid.ent
T a y 10 r- --------------------------------------- ------------ ----__ ______.. _.__ ._____ ______ __ 7 .
NAYS: N one-------------------___________________ ----- ---,..-- -- ---- --- -.-----______ --,------0 .
GENERAL MANAGER:
MANAGEMENT REPORT: The General Man"ger presented the Management Report da.ted
May 19, 1980.
(For full text, SE.e report on file in the Sec.retary's Office.)
Mr. Thomas noved that the report be received and filed. The motion was
seconded by Mr. Grove apd unaniwously adopted.
OPERATING REPORT: The General Harager presented the Financial and Opera.ting
Report for the month of April, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Clement an;:'. unani,"ously adopted.
EXECUTIVE SESSION:
in Executive Session to
obligations.
The General Manager orally requested that the Board meet
discuss a legal matter involving certain contractual
Mr. Grove moved that the Board concur in the request. The motion was seconded
by Mr. Thomas and adopted by the following vote:
AYES: Directors Bowles, Clement, Garland, Grove, Landis, Thomas and President
Taylor------------------------------------------------------------------------------7.
NAYS: None--------------------------------------------------------------------0.
ASSISTANT GENERAL MANAGER:
TRANSITION PLAN: The Assistant General Manager presented a report transmitting a
transition plan to achieve compliance with Section SD4 of the Rehabilitation Act of
1973.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors approve the plan. The motion was
seconded by Mr. Clement and unanimously adopted.
OTHER BUSINESS:
MEETINGS OF THE BOARD:
schedule for meetings of the
1980, only:
Mr. Thomas offered the following Resolution establishing a
Board of Directors for the months of June, July and August,
"A RESOLUTION establishing a schedule for meetings of the Board of
Directors of the Greater Roanoke Transit Company for the months of June,
July and August, 1980, only.
WHEREAS, Section 4, of Article III of the By-Laws of the Greater Roanoke
Transit Company provides that meetings of the Board of Directors shall be held
at times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed schedule of meeting dates is
necessary for the orderly conduct of business of the Company;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
.Roanoke Transit Company that the regular business meetings of such Board
shall be held in the Council Chambers of the Municipal Building at 1:00 p.m.,
on the fourth Monday of June, 1980, the fourth Monday of July, 1980, and the
fourth Monday of August, 1980, and that thereafter the Board shall revert to
its regular schedule for meetings, i.e., the third Monday of each month at
2:00 p.m.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary
Date:
May 19, 1980
"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded by Mrs.
Bowles and adopted by the following vote:
AYES: Directors Bowles, Clement, Garland, Grove, Landis, Thomas and President
Taylor---------------_________________________________-------------------------------7.
NAYS : None---------------________________________________.__--------------------0.
SERVICE TO NT. PLEASANT COMMUNITY: Mrs. Essie T. Richa.rdson, 2540 11t. Pleasant
Blvd., S. E., appeared before the Board of Directors and presented a petition signed by
28 residents of the Mt. Pleasant community requesting that Valley Metro continue the
scheduled bus service to the Mt. Pleasant area.
(For full text, see petition on file in the Secretary's Office.)
Following a discussion of the request, Mr. Thomas moved that the ffiatter be
referred to the General Manager for study, report and recommendation to the Board of
Directors. The motion was seconded by Mr. Garland and unanimously adopted.
There being no further business, the President declared the meeting adjourned
at 2:30 p.m.
President
ATTEST:
~-fL
APPROVED:
~~.
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 9, 1980.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the Vice President, Mr. Robert A. Garland, on Monday, June 9, 1980,
at 7:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 2lS
Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the
President of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Lucian Y. Grove, Charles L. Landis, Hampton
W. Thomas and Vice President Robert A. Garland-------------------------------------S.
ABSENT: President Noel C. Taylor and Director G. Frank Clement---------------2.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn o. Purnell, Assistant General Manager,
Valley Metro.
GENERAL MANAGER:
TRANSIT SERVICE TO TANGLEWOOD MALL: The General Manager presented a written report
in regard to transit service to Tanglewood Mall, transmitting a Resolution authorizing
the President to execute a contract with Roanoke County for a service extension to
Tanglewood Mall.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PROPER CORPORATE OFFICIALS TO
EXECUTE A CONTRACT WITH ROANOKE COUNTY FOR THE PROVISION OF
TRANSIT SERVICE TO TANGLEWOOD MALL
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the proper corporate officials are authorized to execute a
contract with Roanoke County for provision by this company of transit
service to Tanglewood Mall, provided the contract is upon such form as is
first approved by the General Counsel and implements the cost sharing
formula set forth in the report dated June 9, 1980 from the General
Manager, on file with the Secretary of this corporation.
ADOPTED by a vote of the Board of Directors the 9th day of June,
1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Grove moved the adoption of the Resolution. The motion was seconded by Mrs.
Bowles and adopted by the following vote:
AYES: Directors Bowles, Grove, Landis, Thomas and Vice President Garland------5.
NAYS: None--------------------______________________________------------------0.
(Mr. Clement and President Taylor were absent.)
OTHER BUSINESS:
STOCKHOLDER'S MEETING:
annual Stockholder's Meeting
Council Chamber.
Mr. Thomas offered a Resolution establishing the 1980
on Monday, June 23, 1980, at 1:45 p.m., in the City
"A RESOLUTION ESTABLISHING A DAY, TIME AND PLACE FOR THE
1980 ANNUAL STOCKHOLDER'S MEETING.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the 1980 Annual Stockholders' Meeting shall be held on
Monday, June 23, 1980, at 1:45 P.M., in the Roanoke Council Chambers of
the City of Roanoke, Virginia, Municipal Building, Roanoke, Virginia.
ADOPTED by a vote of the Board of Directors the 9th day of June,
1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded by
Mr. Landis and adopted by the following vote:
AYES: Directors Bowles, Grove, Landis, Thomas and Vice President Garland----5.
NAYS: None-------------------_______________________________----------------0.
(Mr. Clement and President Taylor were absent.)
There being no further business, the Vice President declared the meeting
adjourned at 7:10 p.m.
~ """'0
~.
p~
;z:;;~ ~~
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 23, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, June 23, 1980,
at 1:20 p.m. (the meeting was called for 1:00 p.m., but did not begin until 1:20 p.m.),
in the City Council Chamber, fourth floor of the Municipal Building, 2lS Church Avenue,
S. W., City of Roanoke, Virginia, pursuant to written notification by the Secretary of
the Corporation.
PRESENT: Directors Elizabeth T. Bowles, G. Frank Clement, Robert A. Garland,
Lucian Y. Grove, Charles L. Landis, Hampton W. TIlomas and President Noel C. Taylor---7.
ABSENT: None-------------------------------------------------------------------0.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E.
Vanderbilt, Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant
General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, May 19, 1980, and the special meeting held on Monday, June 9,
1980, be dispensed with and that they be approved as recorded. The motion was seconded
by Mr. Clement and unanimously adopted.
BUS CLEANING EQUIPMENT: The following bids for bus cleaning equipment were
opened and read by the Secretary:
Power Wash, Incorporated
Ross and White Company
$ 17,400.00
19,932.00
Mr. Thomas moved that the bids be referred to a
President for tabulation, report and recommendation
seconded by Mr. Garland and unanimously adopted.
committee to be appointed by the
to the Board. The motion was
The President appointed Messrs. Charles L. Landis, Chairman, W. E. Vanderbilt,
Jr., and S. H. McGhee, III, as members of the committee.
GENERAL MANAGER:
MANAGEMENT REPORT: TIle General Manager presented the June 23, 1980 Management
Report.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Clement and unanimously adopted.
FINANCIAL REPORT: The General Manager presented the May, 1980 Financial Report.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the report be received and filed. The motion was seconded by
Mr. Clement and unanimously adopted.
COMPENSATION RANGE ADJUSTMENTS: The General Manager presented a written report
in regard to compensation range adjustments for fiscal year 1981, recommending approval
effective July 1, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation. The motion was
seconded by Mrs. Bowles and unanimously adopted.
INTERMODAL TRANSPORTATION TERMINAL: The General Manager presented a written
report in regard to filing of an Urban Initiatives Application for federal and state
funds to construct an Intermodal Transportation Terminal, recommending that the Board
approve Resolutions authorizing the request.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis offered the following Resolution authorizing the filing of an applica-
tion with the Department of Transportation, United States of America, for a grant
under Urban Mass Transportation Act of 1964, as amended, in connection with the
Intermodal Transportation Terminal:
"BOARD OF DIRECTORS OF GREATER ROANOKF TRANSIT COMPANY
A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES
OF AMERICA, FOR A GRANT UNDER URBAN MASS TRANSPORTATION
ACT OF 1964, AS AMENDED, IN CONNECTION WITH THE
INTERMODAL T~\NSPORTATION TERMINAL.
WHEREAS, the Secretary of Transportation is authorized to make grants
for mass transportation projects.
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the
local share of project costs.
WHEREAS, it is required by the U. S. Department of Transportation
in accord with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance under
the Urban Mass Transportation Act of 1964, as amended, the applicant gives
an assurance that it will comply with Title VI of the Civil Rights Act of
1964 and the U. S. Department of Transportation requirements thereunder.
WHEREAS, it is the goal of the applicant that minority business
enterprise be utilized to the fullest extent possible in connection with
this project, and that definitive procedures shall be established and
administered to ensure that minority businesses shall have the maximum
feasible opportunity to compete for contracts when procuring construction
contracts, supplies, equipment contracts, or consultant and other services.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that:
1. The President is authorized to execute and file an application on
behalf of the Greater Roanoke Transit Company with the U. S. Department of
Transportation, to aid in the financing of the construction of an Intermodal
Transportation Terminal in downtown Roanoke.
2. The President is authorized to execute and file such application
and assurance or any other document required by the U. S. Department of
Transportation effectuating the purposes of Title VI of the Civil Rights Act
of 1964.
3. The Assistant General Manager, is authorized to furnish such addi-
tional information as the U. S. Department of Transportation may require in
connection with the application for the project.
4. The President is authorized to set forth and execute affirmative
minority business policies in connection with the project's procurement needs.
5. The President is authorized to execute grant contract agreements on
behalf of Greater Roanoke Transit Company, with the U. S. Department of Trans-
portation for aid in the financing of the capital assistance project.
ADOPTED by vote of the Board of Directors of Greater Roanoke Transit
Company on June 23, 1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution. The motion was seconded
by Mr. Clement and adopted by the following vote:
AYES: Directors Bowles, Garland, Clement, Grove, Landis, Thomas and President
Taylor------------------------------------------------____________________________7.
NAYS: None------------------------------------------------------------------0.
Mr. Landis offered the following Resolution requesting state aid for public
transportation capital costs in connection with the Intermodal Transportation Terminal:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION REQUESTING STATE AID FOR PUBLIC TRANSPORTATION CAPITAL
COSTS IN CONNECTION WITH THE INTERMODAL TRANSPORTATION TERMINAL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President is authorized, for and on behalf of the Greater Roanoke
Transit Company (Company) to execute and file an application to the Virginia
Department of Highways and Transportation, for a grant of transportation special
revenues authorized under Budget Item 621 of the 1980 Acts of General Assembly _
Chapter 850, State Aid for Capital Costs - in the amount of $471,888 to defray
ninety percent (90%) of the Company's local matching share for equipment,
facilities and the associated costs in connection with the construction of the
Intermodal Transportation Terminal on Campbell Avenue, Roanoke, Virginia, and to
accept from the Virginia Department of Highways and Transportation grants in
such amount as may be awarded.
2. The Assistant General Manager is authorized to furnish to the Virginia
Department of Highways and Transportation such documents and other information
as may be required for processing the grant request.
3. The Board of Directors certifies that the funds shall be used in
accordance with the requirements of the Appropriation Act of 1980, that the
Company will provide matching funds in the ratio as required in such Act
(10% of the local matching share), that the record of receipts and expenditure
of funds granted the Company as authorized by the above legislation may be
subject to audit by the Virginia Department of Highways and Transportation and
by the State Auditor of Public Accounts, and that funds granted to the Company
for defraying the cost of public transportation capital costs shall be used
only for such purposes as authorized in the above legislation.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on June 23, 1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by Mr.
Thomas and adopted by the following vote:
AYES: Directors Bowles, Garland, Clement, Grove, Landis, Thomas and President
Taylor--------------__________________________________------------------------------7.
NAYS: None----------________________________________________----------.--------0.
ASSISTANT GENERAL MANAGER:
TRANSIT SERVICE TO MOUNT PLEASANT BOULEVARD AND CRAIG ROBERTSON ROAD: The Board
having previously requested information in regard to possible continuation of
transit service along Mt. Pleasant Boulevard and Craig Robertson Road, the Assistant
General Manager presented a written report recommending that the Board reaffirm the
decision to discontinue service which was effective June 12, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Grove moved that the Board concur in the recommendation. The motion was
seconded by Mrs. Bowles and unanimously adopted.
STATE AID FOR ADMINISTRATIVE COSTS FOR FISCAL YEAR 1980-81: The Assistant
General Manager presented a written report transmitting a Resolution requesting state
aid for administrative costs for fiscal year 1980-81, recommending that the Board
approve the Resolution requesting funds for the upcoming two fiscal years.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas offered the following Resolution requesting state aid for public
transportation administration costs:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION REQUESTING STATE AID FOR PUBLIC TRANSPORTATION
ADMINISTRATION COSTS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President is authorized, for and on behalf of Greater Roanoke
Transit Company (Company), to execute and file an application to the Virginia
Department of Highways and Transportation, Commonwealth of Virginia, for a
grant of transportation special revenues, as provided in Chapter 8S0, Budget
Item 621 of the 1980 Acts of the General Assembly - State Aid for Administra-
tion - in the amount of $181,000, $90,SOO for the first year, fiscal year
commencing July 1, 1980, and $9D,SOD for the second year, fiscal year com-
mencing July 1, 1981, to defray the public transportation administrative
expenses of the Company, and to accept from the Virginia Department of
Highways and Transportation grants in such amount as may be awarded.
2. The Assistant General Manager is authorized to furnish to the
Virginia Department of Highways and Transportation such documents and other
information as may be required for processing the grant request.
3. The Board of Directors certifies that: the funds shall be used
in accordance with the requirements of the Appropriation Act of 1980; the
Greater Roanoke Transit Company will provide matching funds in a one-to-one
ratio as required in such Act; the record of receipts and expenditure of
funds granted the Company pursuant to the above legislation may be subject
to audit by the Department of Highways and Transportation and by the State
Auditor of Public Accounts; and that funds granted to the Company for defray-
ing the expenses of public transportation administration shall be used only
for such purposes as authorized in the above legislation.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on June 23, 1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Clement, Grove, Landis, Thomas and President
Taylor-----------_____________________________________-------------------------------7.
NAYS: None-------------_____________________________________-------------------0.
STATE EXPERIMENTAL TRANSIT FUNDS: The Assistant General Manager presented
a written report transmitting a Resolution authorizing the filing of an application
for state experimental transit funds to finance express service between downtown
Roanoke and Hollins for a period of one year.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis offered the following Resolution relating to an experimental mass
transportation and ride-sharing program:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION RELATING TO AN EXPERIMENTAL MASS TRANSPORTATION
AND RIDE-SHARING PROGRAM.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President is authorized, for and on behalf of the Greater
Roanoke Transit Company (Company), to execute and file an application
to the Virginia Department of Highways and Transportation, Commonwealth
of Virginia, for a grant of transportation special revenues, as provided
in Chapter 760, Budget Item 640.D of the 1980 Acts of the General Assembly,
for an experimental mass transportation/ride-sharing project to serve the
Hollins area of Roanoke County, and to accept from the Virginia Department
of Highways and Transportation grants in such amount as may be awarded.
2. TIle Assistant General Manager is authorized to furnish to the
Virginia Department of Highways and Transportation such documents and
other information as may be required for processing the grant request.
3. TIle Board of Directors certifies that the funds shall be used in
accordance with the requirements of the Appropriation Act, that the record
of receipts and expenditure of funds granted the Company as authorized
in the above legislation may be subject to audit by the Department of High-
ways and Transportation and by the State Auditor of Public Accounts, that
funds granted to the Company for defraying the expenses of the mass trans-
portation or ride-sharing project shall be used only for such purposes as
authorized in the above legislation, and that the Company will evaluate the
project and seriously consider continuing the service after state funding
ends, provided it satisfies certain local needs, appropriate funding can be
arranged and legal requirements can be met.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on June 23, 1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution.
Clement and adopted by the following vote:
The motion was seconded by Mr.
AYES: Directors Bowles, Clement, Garland, Grove, Landis, Thomas and President
Taylor--------------------------------------~---------_______________________________7.
NAYS: None---------------------------------------------------------------------0.
OTHER BUSINESS:
TRANSIT SERVICE TO TANGLEWOOD MALL: A communication from Mr. William F. Clark,
Clerk, Roanoke County Board of Supervisors, transmitting copy of Resolution No. 2595
adopted by the Board on June 10, 1980, in regard to provision of bus transportation to
Tanglewood Mall, was before the Board of Directors.
(For full text, see communication on file in the Secretary's Office.)
Mr. Thomas moved that the communication be received and filed. The motion was
seconded by Mr. Garland and unanimously adopted.
There being no further business, the President declared the meeting adjourned at
1:35 p.m.
President
rJ ~ESJ. p ~
APPROVED:
~(!.
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, July 28, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, July 28, 1980, at
1:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 2lS
Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland
(arrived at approximately 1:10 p.m.), James G. Harvey, II, Charles L. Landis, Hampton W.
Thomas and President Noel C. Taylor----------------------------____________________7.
ABSENT: None-----------------------___________________________---------------0.
Also present were Mr. S. H. McGhee, III, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager,
Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, June 23, 1980, be dispensed with and that they be approved as recorded.
The motion was seconded by Dr. Butler and adopted.
PUBLIC HEARING ON URBAN INITIATIVES APPLICATION FOR INTERMODAL TRANSPORTATION:
The Assistant General Manager advised that the Greater Roanoke Transit Company is
required by the Urban Mass Transportation Administration to hold a public hearing
regarding its application for Urban Renewal funds for the construction of an Intermodal
Transportation Terminal in downtown Roanoke. He noted that the application requests
$2,097,280 in federal assistance to construct the facility in the area of downtown Roanoke
on Campbell Avenue bounded by Salem Avenue, Jefferson Street and First Street, S. W.
The President inquired if there were persons present who would like to speak in
regard to the matter and there being none, the President declared the public hearing
closed.
At this point (approximately 1:10 p.m.), Mr. Garland entered the meeting.
BUS CLEANING EQUIPMENT: A committee composed of Messrs. Charles L. Landis, Chairman,
Sam H. McGhee, III, and W. E. Vanderbilt, Jr., submitted a written report in connection
with bids which were opened and read on June 23, 1980, for an interior bus cleaning
system, recommending that the Board of Directors authorize the President to enter into a
purchase agreement with Power Wash, Incorporated, to purchase a new bus interior cleaning
system, at the total price of $17,400.00.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board of Directors concur in the recommendation of
the committee and that the matter be referred to the General Counsel for preparation
of necessary legal documents. The motion was seconded by Mrs. Bowles and unanimously
adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The Management Report dated July 28, 1980, was before the
Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Garland and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The Financial and Operating Report for the
month of June, 1980, was before the Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mr. Thomas and unanimously adopted.
ELECTION OF OFFICERS: The Secretary advised that Article V, Officers, of the
By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors,
promptly after their election each year, shall elect a President, one or more Vice-
Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to
serve for a term of one year commencing upon the date of their election and until
their respective successors are elected and qualify; whereupon, the President opened
the floor for nominations for the offices of President, Vice-President, Vice-President
of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary,
Treasurer and Assistant Treasurers.
Mr. Thomas placed in nomination the names of the following:
Noel C. Taylor as President
Robert A. Garland as Vice-President
H. B. Ewert as Vice-President of Operations
Sam H. McGhee, III as Assistant Vice-President of Operations
Mary F. Parker as Secretary
Judith M. St. Clair as Assistant Secretary
Joel M. Schlanger as Treasurer
James De Grisso as Assistant Treasurer
Jesse A. Hall as Assistant Treasurer.
There being no further nominations, the above named persons were reelected as
officers of the Greater Roanoke Transit Company for terms of one year each commencing
upon the date of their respective election and until their successors have been duly
elected and qualify by the following vote:
FOR DR. TAYLOR, MR. GARLAND, MR. EWERT, MR. MCGHEE, MRS. PARKER, MRS. ST. CLAIR,
MR. SCHLANGER, MR. GRISSO AND MR. HALL: Directors Bowles, Butler, Garland, Harvey,
Landis, Thomas and President Taylor-------------------_____________________________7.
There being no further business, the President declared the meeting adjourned at
1:10 p.m.
~~.
r----., ~
d
/L
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, August 2S, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, August 2S, 1980, at
1:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 2lS
Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles (arrived at 1:10 p.m.), Wendell H. Butler,
Robert A. Garland, James G. Harvey, II, and President Noel C. Taylor-------------------S.
ABSENT: Directors Charles L. Landis and Hampton W. Thomas------------------------2.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt, Jr., General
Manager, Valley Metro; and Mr. Lynn O. Purnell, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular meeting
held on Monday, July 28, 1980, be dispensed with and that they be approved as recorded.
The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of July, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
At this point (1:10 p.m.), Mrs. Bowles entered the meeting.
MANAGEMENT REPORT: The General Manager presented the Management Report dated
August 2S, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded by
Mr. Garland and adopted.
SERVICE EXTENSION TO ALLSTATE INSURANCE COMPANY: The General Manager presented a
written report recommending adoption of a Resolution authorizing the President to execute
a contract with Roanoke County for a service extension to Allstate Insurance Company.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the proper corporate officials are authorized
to execute a contract with Roanoke County and a contract with All-
state Insurance Company for provision by Greater Roanoke Transit
Company of transit service to Allstate Insurance Company provided
such contracts are upon such form as is first approved by the
General Counsel and implement the cost sharing formula mentioned
in the report dated August 2S, 1980, from the General Manager, on
file with the Secretary of this Corporation.
ADOPTED by a vote of the Board of Directors the 2Sth day of
August, 1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, and President Taylor-----------S.
NAYS: None---------------___________________________________--------------------0.
(Directors Landis and Thomas were absent.)
OPERATING ASSISTANCE TO RADAR: The General Manager presented a written report in
regard to operating assistance to RADAR for interim accessible transportation during
fiscal year 1981, recommending that the Board authorize expenditure of an additional
$10,000 to finance the provision of interim accessible transportation by RADAR during
fiscal year 1981 as required by the Transition Plan.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommendation. The
motion was seconded by Dr. Butler and adopted.
MINORITY BUSINESS ENTERPRISE PROGRAM: The General Manager presented a written
report recommending adoption of the City of Roanoke Minority Business Enterprise
Program which was adopted by the Roanoke City Council on Monday, August 11, 1980.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the Board of Directors concur in the recommendation.
The motion was seconded by Dr. Butler and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
l:lS p.m.
APPROVED: ),.,.~
~e~. :{7V'
ATTEST:
!J-P~
,
~""""l
Secretary
GREATER ROANOKE TRANSIT CO~~ANY,
Friday, October 3, 1980.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Friday, October 3, 1980, at
3:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler (arrived at 3:25 p.m.),
Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas (arrived
at 3:15 p.m.), and President Noel C. Taylor----------------------___________________7.
ABSENT: None----------------__________________________________----------------0.
Also present were Mr. S. H. McGhee, III, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Richard B. Kaufman, Assistant General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr.
William E. Vanderbilt, Jr., General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, August 25, 1980, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: TIle General Manager presented the Management Report dated
October 1, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded by
Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of August, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded by
Mr. Garland and adopted.
At 3:15 p.m., Mr. Thomas entered the meeting.
ASSISTANT GENERAL MANAGER: The General Manager presented a written report advising
of the promotion of Mr. Lynn o. Purnell as General Manager of the ATE-managed operation
in Monroe, Louisiana, and further advising of the appointment of Mr. William Callahan as
Assistant General Manager of Valley Metro.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded by
Mrs. Bowles and adopted.
Mr. Landis moved that the General Counsel
measure expressing appreciation to Mr. Purnell
Transit Company as Assistant General Manager.
adopted.
be requested to prepare the appropriate
for services rendered the Greater Roanoke
The motion was seconded by Mr. Garland and
EXECUTIVE SESSION: The General Manager requested that the Board of Directors meet
in Executive Session to discuss a contractual matter.
Mr. Garland moved that the Board concur in the request. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Landis, Thomas and President Taylor-------6.
NAYS: None-------------------------------------------------------------------------0.
(Director Butler was absent.)
At 3:15 p.m., the President declared the meeting recessed.
At 3:45 p.m., the meeting reconvened with all members present, Dr. Butler having
arrived while the Board was in Executive Session at 3:25 p.m.
SERVICE EXTENSION TO THE CITY OF SALEM AND THE TOWN OF VINTON: The General Manager
presented written reports in regard to adoption of a Resolution by the Board authorizing
the President to execute contracts with the City of Salem and the Town of Vinton for
service extensions to those areas.
(For full text, see reports on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PROPER CORPORATE OFFICIALS
TO EXECUTE CONTRACTS WITH THE TOWN OF VINTON AND CITY
OF SALEM, VIRGINIA, FOR PROVISION OF TRANSIT SERVICES TO
THOSE JURISDICTIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the proper corporate officials are authorized
roexecute contracts with the Town of Vinton and the City of Salem,
Virginia, for provision by Greater Roanoke Transit Company of tran-
sit services to these jurisdictions, provided such contracts are
upon such form as is first approved by the General Counsel and im-
plement the respective cost sharing formulae mentioned in the re-
ports dated October 1, 1980, from the General Manager, on file
with the Secretary of this Corporation.
ADOPTED by a vote of the Board of Directors this 3rd day of
October, 1980.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Dr. Butler and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and President
Taylor---------------------___________________________-----------------------------7.
NAYS: None-----------------_________________________________-----------------0.
GENERAL COUNSEL:
MINORITY BUSINESS ENTERPRISE PROGRAM: The Assistant General Counsel presented a
written report transmitting a Resolution adopting the City of Roanoke's Minority Busi-
ness Enterprise Program, advising that at the August 25, 1980 meeting, the Board
concurred in a recommendation of the General Manager that the Company adopt said
Program.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas offered the following Resolution:
"A RESOLUTION EXPRESSING THE COMMITMENT OF GREATER ROANOKE
TRANSIT COMPANY (GRTC) TO COMPLY WITH DEPARTMENT OF TRANS-
PORTATION REGULATIONS TO EXPAND USE OF MINORITY BUSINESS
ENTERPRISE IN DEPARTMENT OF TRANSPORTATION ASSISTED
COMPANY PROJECTS AND TO IMPLEMENT GRTC'S MINORITY BUSI-
NESS ENTERPRISE PROGRAM, AUTHORIZING THE VICE PRESIDENT
OF OPERATIONS TO TAKE NECESSARY STEPS TO COMPLY WITH THE
REGULATIONS AND STATING THE OBJECTIVES OF THE MINORITY
BUSINESS ENTERPRISE PROGRAM.
BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company (GRTC) that:
1. GRTC is committed to compliance with United States De-
partment of Transportation (DOT) Regulations (49 CFR Part 23,
(March 31, 1980)) to expand use of minority business enterprise,
(MBE) in DOT assisted contracts and to implementation of the
GRTC's MBE Program, dated September 26, 1980.
2. The Vice President of Operations shall have overall
responsibility for effecting GRTC's compliance with these
regulations and for implementing the MBE Program; and he is
authorized and directed to act on behalf of the Company in this
matter. The MBE Liaison Officer, named in the MBE Program,
shall report directly to the Vice President of Operations in
this regard and shall have responsibility for the day to day
implementation of the MBE Program and for monitoring the
Company's compliance with the above regulations.
3. The objective of the MBE Program is to effect GRTC's
compliance in good faith with the above regulations.
ADOPTED by a vote of the Board of Directors the 3rd day of
October, 1980.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel c. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Thomas moved the adoption of the Resolution. The motion was seconded by Mr.
Harvey and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and President
Taylor------------------------------------------------------------------------------7.
NAYS: None--------------------------------------------------------------------0.
OTHER BUSINESS:
BUS SERVICE TO ALLSTATE INSURANCE COMPANY: A communication from Ms. Jeanette L.
Burrows, Secretary, Roanoke County Board of Supervisors, transmitting a Resolution adopted
by the Board of Supervisors authorizing Greater Roanoke Transit Company to extend bus
service to the Allstate Insurance Company area of Roanoke County, was before the Board
of Directors.
(For full text, see communication and Resolution on file in the Secretary's Office.)
Mr. Garland moved that the communication and Resolution be received and filed.
The motion was seconded by Mrs. Bowles and unanimously adopted.
There being no further business, the President declared the meeting adjourned at
3:50 p.m.
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J;'resident ':'"'/' .
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, November 17, 1980.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, November 17, 1980,
at 2:00 p.m., in the Civil Defense Room, Room lS7-lS9, Municipal BUilding, 2lS Church
Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the Secretary
of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor----------------______6.
ABSENT: Director Robert A. Garland-------________________________________________1.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E.
Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William X Parsons, representing
the legal department.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the special meeting
held on Friday, October 3, 1980, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Dr. Butler and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated November
17, 1980.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded by
Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORTS: The General Manager presented the Financial and
Operating Reports for the months of September and October, 1980.
(For full text, see reports on file in the Secretary's Office.)
Mr. Thomas moved that the reports be received and filed. The motion was seconded by
Mrs. Bowles and adopted.
REPORTS OF COMMITTEES:
AUDIT COMMITTEE: Minutes of the meeting of the Greater Roanoke Transit Company
Audit Committee held on October IS, 1980, in connection with a review of the June 30,
1980, audit reports and management letter at which time the General Manager reported
that the procedural recommendations have been implemented, were before the body.
(For full text, see minutes on file in the Secretary's Office.)
Mr. Thomas moved that the minutes be received and filed.
Dr. Butler and adopted. The motion was seconded by
GENERAL COUNSEL:
ASSISTANT GENERAL MANAGER: A report of the General Counsel advising that at the
special meeting of the Board on October 3, 1980, he was instructed to prepare a Resolution
expressing the appreciation of the Board of Directors for the services rendered by Mr.
Lynn O. Purnell as Assistant General Manager of the Company, Mr. Parsons presented same;
whereupon, Mrs. Bowles offered the following Resolution:
"A RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
DIRECTORS FOR THE SERVICES RENDERED TO THE COMPANY BY
LYNN O. PURNELL, FORMERLY ASSISTANT GENERAL MANAGER
WHEREAS, Lynn O. Purnell has served this Company as Assistant General Manager
for a period in excess of one year and has now accepted a position as General
Manager of the ATE-managed operation in Monroe, Louisiana;
WHEREAS, Lynn O. Purnell has served this Company faithfully and competently
as Assistant General Manager.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that this Board expresses its appreciation for the loyal and
competent services rendered by Mr. Lynn O. Purnell as Assistant General Manager
of this Company.
ADOPTED by a vote of the Board of Directors this 17th day of November,
1980.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution.
Butler and adopted by the following vote:
The motion was seconded by Dr.
AYES: Directors Bowles, Butler, Harvey, Landis, Thomas and President Taylor-----6.
NAYS: None----------------------------------------------------------------------0.
(Director Garland was absent.)
There being no further business, the President declared the meeting adjourned at
2:10 p.m.
A P PRO V E D
ATTEST:
,,~
-!J. P ~
~t~
Secretary
President
GREATER ROANOKE TRANSIT COMPANY,
Monday, January 19, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, January 19, 1981,
at 2:00 p.m., in Rooms 157-159, Civil Defense, Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, pursuant to written notification by the Secretary of
the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor--------------------6.
ABSENT: Director Robert A. Garland-----------------------______________________l.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company;
and Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company.
MINUTES: Mr. Thomas moved that the reading of the minutes of the regular meeting
held on Monday, December 15, 1980, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Dr. Butler and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The Management Report dated January 19, 1981, was before the
Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT: TIle Financial and Operating Report for the month
of December 1980, was before the Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Thomas and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:05 p.m.
:;:;;;L>:!/. :)/l1J~
President l-v ,
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Secretary
GREATER ROANOKE TRANSIT COMPANY,
Tuesday, February 17, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Tuesday, February 17,
1981, at 2:00 p.m., in Rooms 157-159, Civil Defense, Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor----------------------6.
ABSENT: Director Wendell H. Butler-----------------------------------------------l.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt, Jr.,
General Manager, Valley Metro; and Mr. William E. Callahan, Assistant General Manager,
Valley Metro.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, January 19, 1981, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
February 16, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of January 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
BUDGET REVIEW COMMITTEE: The General Manager presented a written report recommend-
ing that the Board appoint a Budget Review Committee to review the Greater Roanoke
Transit Company's 1982 operating budget and report their findings at the March meeting
of the Board.
(For full text, see report on file in the Secretary's Office.)
With the concurrence of the Board of Directors, the President appointed
Robert A. Garland, Chairman, Charles L. Landis, Sam H. McGhee, III, and Joel
as members of the Budget Review Committee.
Messrs.
M. Schlanger
Mr. Thomas moved that the Board concur in the President's appointment.
was seconded by Mrs. Bowles and adopted.
The motion
There being no further business, the President declared the meeting adjourned
at 2:15 p.m.
;;:;:;L ~. :?r
President
ATTEST:
I~
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Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, March 16, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
March 16, 1981, at 2:00 p.m., in the City Council Chamber, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to written notification
by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland, James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and President
Noel C. Taylor-----------------------------------------------------------------7.
ABSENT: None-------------------------------------------------------------0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. S. H. McGhee, III, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. W. E. Vanderbilt, Jr., General Manager, Valley Metro; and
Mr. William E. Callahan, Assistant General Manager, Valley Metro.
MINUTES: Mr. Thomas moved that the reading of the minutes of the regular
meeting held on Tuesday, February 17, 1981, be dispensed with and that the
minutes be approved as recorded. The motion was seconded by Mr. Garland and
unanimously adopted.
REPORTS OF COMMITTEES:
BUDGET: Mr. Garland, Chairman of the GRTC Budget Review Committee, presented
a written report recommending adoption of the fiscal year 1982 budget for
Greater Roanoke Transit Company, noting that because of various programs initiated
by Management and the Board, local support funded by the City of Roanoke will
be reduced $109,552.00 from the current fiscal year, that expenses at $2,248,300.00
are $8,034.00 below fiscal year 1981 figures despite inflation and it is anticipated
that some service refinements will be necessary to meet budgetary goals and
Management will report to the full Board its fiscal year 1982 Service Plan,
incorporating those refinements at an early date, and further, a passenger fare
is incorporated into the budget as follows:
Current
Proposed
Charter rate per hour
Basic adult fare
Ten Ride Ticket
Senior Citizen Fare
School token
$20.00
.50
4.00
.25
.25
$25.00 (2 hr. min)
.60
5.00
.30
.30
Mr. Garland moved that the Board concur in the report and the recommended
budget. TIle motion was seconded by Mr. Landis and unanimously adopted.
Following a discussion of the report, Mr. Thomas moved that the Board of
Directors of the Greater Roanoke Transit Company recommend to City Council that
the City Manager and the Superintendent of Schools, or such persons as they so
designate, be requested to immediately determine what, if any, part of the
school transportation program can be combined with the public transportation system
to eliminate duplication without affecting the level of service or efficiency of
both systems. The motion was seconded by Mrs. Bowles and unanimously adopted.
GENERAL ~~AGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
March 16, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. TIle motion was seconded
by Mr. Garland and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of February, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and unanimously adopted.
SUPPORT SERVICE BY THE CITY TO GRTC FOR UMTA PROJECT VA-D3-0023: The General
Manager presented a written report in regard to an agreement for provision of
support service by the City of Roanoke to the Greater Roanoke Transit Company for
UMTA Project VA-03-0D23, recommending that the President be authoTized to execute
the agreement.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation. The motion was
seconded by Dr. Butler and unanimously adopted.
CENTURY PROJECT-INTERMODAL TRANSPORTATION TERMINAL: The General Manager
presented a written report recommending that the President be authorized to enter
into an agreement with Vosbeck Vosbeck Kendrick and Redinger, Incorporated to
design the Intermodal Transportation Terminal, subject to UMTA approval of selection
process and contract form; and that the Treasurer be authorized to make the appropriate
payments from the GRTC Capital checking account, and City Capital fund account as
previously authorized by Council.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the Board concur in the recommendation. The motion was
seconded by Mrs. Bowles and unanimously adopted.
Mr. Thomas then offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT TO ENTER INTO AN
ARCHITECTURAL AND ENGINEERING CONTRACT FOR THE DESIGN OF
THE INTERMODAL TRANSPORTATION TERMINAL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that, subject to the Urban Mass Transportation
Administration's approval of the selection process and the contract
form, the President is hereby authorized to execute, for and on be-
half of the Company, and the Secretary is authorized to attest, the
requisite contract with VVKR, Incorporated, for achitectural and
engineering services in connection with the design of the Inter-
modal Transportation Terminal on Campbell Avenue, Roanoke, Virginia.
This contract shall incorporate the Company's specifications made
for such work and shall be in such form as approved by the General
Counsel and by the Urban Mass Transportation. The compensation
to be paid by the Company to VVKR, Incorporated, shall not exceed
$93,000 and shall be paid for from funds heretofore or simultane-
ously authorized for this purpose.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 16th day of March, 1981.
APPROVED:
ATTEST:
S/ Noel C. Taylor
S/ Mary F. Parker
Noel C. Taylor, President
Mary F. Parker, Secretary"
Mr. Thomas moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and
President Taylor--------------------------------------------------------7.
NAYS: None--------------------------------------------------------0.
EXECUTIVE SESSION: The General Manager requested that the Board meet
in Executive Session to discuss a matter of potential litigation.
Dr. Butler moved that the Board concur in the request. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and
President Taylor---------------------------------------------------------7.
NAYS: None---------------------------------------------------------0.
OTHER BUSINESS: None.
At 2:20 p.m., the President declared the meeting recessed.
At 2:35 p.m., the meeting reconvened in the Council Chamber with all
Board members present, President Taylor presiding.
There being no further business, the President declared the meeting
adjourned at 2:35 p.m.
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President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, April 20, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, April 20, 1981,
at 2:00 p.m., in the City Council Chamber, Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and President Noel C.
Taylor-----------------_______________________________-------------------------------7.
ABSENT: None--------------____________________________________-----------------0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. S. H. McGhee, III, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mr. Richard B. Kaufman; Mr. William X Parsons; Mrs. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. W. E. Vanderbilt, Jr., General Manager, Valley
Metro; and Mr. William E. Callahan, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mr. Thomas moved that the reading of the minutes of the regular meeting
held on Monday, March 16, 1981, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mrs. Bowles and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
April 20, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mr. Harvey and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of March, 1981.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Dr. Butler and unanimously adopted.
OTHER BUSINESS: The General Manager advised that during the past week, he received
notification from UMTA that the remainder of funds, in the amount of $497,000, for the
intermodal transportation terminal were approved, making a total grant of $2,097,280.
There being no further business, the President declared the meeting adjourned at
2:10 p.m.
APPROVED: LW
~~~. 01
ATTEST:
J:L
~MAy
Secretary
,
) . ~
GREATER ROANOKE TRANSIT COMPANY
Monday, May 18, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the Vice President, Mr. Robert A. Garland, on Monday, May 18,
1981, at 2:00 p.m., in the Civil Defense Room, Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, pursuant to written notification by the Secretary of
the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and Vice President Robert A. Garland-----------6.
ABSENT: President Noel C. Taylor-----------------------------_________________l.
Also present were Mr. Sam H. McGhee, III, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E.
Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Assistant
General Manager, Valley Metro.
The meeting was opened with a prayer by Director Thomas.
The Pledge of Allegiance to the Flag of the United States of America was led by
Vice President Garland.
MINUTES: Mr. TIlomas moved that the reading of the minutes of the regular meeting
held on Monday, April 20, 1981, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Dr. Butler and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: TIle General Manager presented the Management Report dated May
18, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. TIle motion was seconded
by Mr. Landis and adopted.
FINANCIAL lLND OPERP.TINC REPORT: The General Manager presented the Financial and
Operating Report for the month of April, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
OTHER BUSINESS:
SUMMER MEETING SCHEDULE: Dr. Butler offered the following Resolution establishing
a schedule for meetings of the Board of Directors of the Greater Roanoke Transit Company
for the months of June, July, and August 1981, only:
"A RESOLUTION ESTABLISHING A SCHEDULE FOR MEETINGS OF THE BOARD
OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY FOR THE
MONTHS OF JUNE, JULY AND AUGUST, 1981, ONLY.
WHEREAS, Section 4, of Article III of the By-Laws of the Greater Roanoke
Transit Company provides that meetings of the Board of Directors shall be
held at times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed schedule of meeting dates is
necessary for the orderly conduct of business of the Company.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the regular business meetings of such Board shall
be held in the Council Chambers of the Municipal Building at 1:00 P.M., on June
22, 1981, July 27, 1981, and on August 24, 1981, and that thereafter the Board
shall revert to its regular schedule for meetings, i.e., the third Monday of
each month at 2:00 P.M.
ADOPTED by a vote of the Board of Directors the 18th day of May, 1981.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Dr. Butler moved the adoption of the Resolution. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Butler, Harvey, Landis, Thomas and Vice President
Garland-----------------------------------------------________________________________6.
NAYS: None----------------------------------------------------------------------0.
(President Taylor was absent.)
1981 ANNUAL STOCKHOLDER'S MEETING: Mrs. Bowles offered the following Resolution
establishing a day, time and place for the 1981 annual Stockholder's meeting:
"A RESOLUTION ESTABLISHING A DAY, TIME AND PLACE FOR THE
1981 ANNUAL STOCKHOLDER'S MEETING.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the 1981 Annual Stockholder's Meeting shall be held on Monday,
June 22, 1981, at 1:45 P.M., in the Roanoke Council Chambers of the City
of Roanoke, Virginia, Municipal Building, Roanoke, Virginia.
ADOPTED by a vote of the Board of Directors the 18th day of May,
1981.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution.
Dr. Butler and adopted by the following vote:
The motion was seconded by
AYES: Directors Bowles, Butler, Harvey, Landis, TIlomas and Vice President
Garland---------------________________________________-----------------------------6.
NAYS: None----------------__________________________________-----------------0.
(President Taylor was absent)
There being no further business, the Vice President declared the meeting adjourned
at 2:10 p.m.
ATTEST:
~~J
p~
APPROVED:
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 8, 1981.
A special meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, June 8, 1981, at
7:00 p.m., in the City Council Chamber, Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, pursuant to the following written notification by the
President of the Corporation:
"GREATER ROANOKE TRANSIT COMPA.'TI
BOARD OF DIRECTORS
June 3, 1981
Mrs. Elizabeth T. Bowles
Dr. Wendell H. Butler
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Charles L. Landis
Mr. Hampton W. Thomas
Dear Mrs. Bowles and Gentlemen:
Pursuant to Article III, Paragraph 4, of the By-Laws of the Greater Roanoke
Transit Company, please be advised that I am calling a special meeting of the
Board of Directors on Monday, June 8, 1981, at 7:00 p.m., in the Roanoke City
Council Chamber, fourth floor of the Municipal Building. The purpose of this
meeting will be to consider those matters listed on the attached agenda.
Sincerely,
S/ Noel C. Taylor
Noel C. Taylor
President
NCT:dw
Enc.
cc: Mr. H. B. Ewert, Vice President of Operations, GRTC
Mr. S. H. McGhee, III, Assistant Vice President of Operations, GRTC
Mr. W. C. Dibling, Jr., General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mrs. Mary F. Parker, Secretary, GRTC
Mr. K. B. Kiser
Mr. W. E. Vanderbilt, Jr., General Manager, Valley Metro, P. O. Box
13247, City 24032"
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler (arrived at 7:15 p.m.),
Robert A. Garland, James G. Harvey, II, Charles L. Landis, Hampton \01. Thomas and Presi-
dent Noel C. Taylor----------------________________________________---------------7.
ABSENT: None-------------,-----_______________________________----------------0.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Sam H. McGhee, III, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Hilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr.
William E. Callahan, Jr., Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led
by President Taylor.
PUBLIC HEARING TO CONSIDER FEDERAL OPERATING ASSISTANCE GRANT, TRANSIT SERVICE
CHANGES AND FARE INCREASE: The President advised that the first order of business
was a public hearing to consider the filing of a grant application for federal
operating assistance; transit service changes as outlined in the Annual Service Plan;
and a fare increase from $.50 to $.60; whereupon, the President inquired if there
were persons present who would like to address the Board of Directors concerning any
of the above matters.
Mrs. Ruby S. Adams, 3417 Garden City Boulevard, S. E., appeared before the Board
of Directors and requested that bus service be continued in the Garden City area..
Mrs. Thelma Johnson, 2032 Tinker Drive, N. E., appeared before the Board of Direc-
tors and presented a petition requesting that service be continued in the East Gate
area.
(For full text, see petition on file in the Secretary's Office.)
Mr. Fred Donaher, 2501 Mount Vernon Road, S. W., appeared before the Board of
Directors and requested that some type of service be continued in the Garden City
area.
The Assistant General Manager made reference to a summary of service changes
outlined in the fiscal year 1982 Service Plan and a communication from Ms. Kathryn A.
Seeley and Mrs. Clyde R. Seeley, 3303 Oliver Road, N. E., in regard to continuation
of Saturday service; a communication from Mr. Charles L. Hancock, President, Garden
City Civic League, expressing concern over the proposed elimination of the Garden
City route; a communication from Mrs. Essie Hylton, 814 Hamilton Avenue, S. W.,
requesting that the Wasena bus continue to run on Main Street, S. W.; and a communi-
cation from Ms. Dorothy Pennington, 2446 Kessler Road, N. E., in regard to scheduling
for the East Gate routes.
(For full text, see summary and communications on file in the Secretary's Office.)
Mr. Harvey advised that prior to voting on the Service Plan, he would like to
receive a report from the management in regard to combining the Riverdale route and
the Garden City route.
At this point, 7:15 p.m., Dr. Butler entered the meeting.
A report of the General Manager in regard to application for Federal Operating
Assistance for fiscal year 1982, recommending that the President be authorized to file
an application with the Department of Transportation for federal operating assistance
as follows, was before the Board of Directors:
Operating Expenses (7/1/81--6/30/82) $ 2,248,300
Less: Ineligible Operating Expenses $ 10,300
Gross Project Cost $ 2,238,000
Less: Farebox Revenues $ 863,000
Net Project Cost $ 1,375,000
Total Federal Funds $ 687,500
Total Local Share $ 687,500
(For full text, see report on file in the Secretary's Office.)
A report of the General Manager transmitting transit service changes as outlined in
the Fiscal Year 1982 Annual Service Plan, was also before the Board of Directors.
(For full text, see report on file in the Secretary's Office.)
Following considerable discussion of the matter, Mr. Thomas moved that the Annual
Service Plan be referred back to the management company with the request that they
analyze changes they would recommend in light of elimination of Saturday and night
service in an effort to retain as much weekday bus service as possible. The motion
was seconded by Mr. Harvey and unanimously adopted.
In regard to the fare increase from $.50 to $.60, the Assistant General Manager
also recommended an increase in the ten-ride ticket from $4.00 to $5.00, the signifi-
cance being that a person paying a cash fare of $.50 would be able to buy a ten-ride
ticket and incur no fare increase for the coming year.
No other citizens wishing to address the Board of Directors concerning any aspect
of the public hearing, Mr. Landis offered the following Resolution authorizing the
filing of an application with the Department of Transportation, United States of
America, for a grant under the Urban Mass Transportation Act of 1964, as amended:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF
AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION
ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make grants
for mass transportation projects;
WHEREAS, th8 contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the local
share of project costs;
WHEP~S, it is required by the U. S. Department of Transportation in
accord with the provisions of Title VI of the Civil Rights Act of 1964, that
in connection with the filing of an application for assistance under the
Urban Mass Transportation Act of 1964, as amended, the applicant gives an
assurance that it will comply with Title VI of the Civil Rights Act of 1964,
and the U. S. Department of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business enterprise
be utilized to the fullest extent possible in connection with this project,
and that definitive procedures shall be established and administered to ensure
that minority businesses shall have the IT~ximurn fcasible opportunity to compete
for contracts when procuring construction contracts, supplies, equipment con-
tracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that:
1. The President is authorized to execute and file an application
on behalf of the Greater Roanoke Transit Company with the U. S. Department
of Transportation to aid in the financing of the operating assistance
project generally described as:
Operating Expenses (7/1/81--6/30/82)
Less: Ineligible Operating Expenses
$2,248,300
$ 10,300
Gross Project Cost
$2,238,000
Less: Farebox Revenues
$ 863,000
Net Project Cost
Total Federal Funds
Total Local Share
$1,375,000
$ 687,500
$ 687,500
2. The President is authorized to execute and file with such applica-
tion an assurance or any other document required by the U. S. Department
of Transportation effectuating the purpose of Title VI of the Civil Rights
Act of 1964.
3. William E. Callahan, Assistant General 11anager, is authorized
to furnish such additional information as the U. S. Department of Trans-
portation may require in connection with the application for the project.
4. Noel C. Taylor, President, is authorized to set forth and execute
affirmative minority business policies in connection with the project's
procurement needs.
5. Noel C. Taylor, President, is authorized to execute grant contract
agreements on behalf of Greater Roanoke Transit Company with the U. S.
Department of Transportation for aid in the financing of the operating
assistance program.
ADOPTED by a vote of the Board of Directors the 8th day of June, 1981.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary
* * *
CERTIFICATION
I, Mary F. Parker, Secretary of the Greater Roanoke Transit Company, do
hereby certify that the foregoing is a true, complete and correct copy of a
Resolution and Order adopted by the Board of Directors of said Company, approved
by the President and attested by me as Secretary upon the occasion of a properly
convened meeting of the Board of Directors of said Company, held on the 8th day
of June, 1981, as shown by the official records of said Company in my custody
and under my control.
WITNESS my hand and seal of said Company this 12th day of June, 1981.
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Landis moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and
President Taylor-----------------------------------------------------------------7.
NAYS: None-----------------------------------------------------------------0.
In regard to the 1980 Annual Service Plan, Mr. Thomas moved that action on the
report be deferred until the next regular meeting of the Board of Directors on Monday,
June 22, 1981, pending report from the management company. The motion was seconded
by Mrs. Bowles and unanimously adopted.
Mr. Thomas moved that the matter of the fare increase be deferred until the next
regular meeting of the Board on Monday, June 22, 1981. The motion was seconded by Mrs.
Bowles and unanimously adopted.
....
(For full text of public hearing, see transcript on file in the Secretary's Office.)
COST OF NO TRANSIT STUDY: The Assistant General Manager presented a written report
advising that recently, management was requested to determine the cost to the community
if the transit system were to be discontinued in Roanoke, transmitting a report analyzing
the costs.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Landis and adopted.
ELECTION OF OFFICERS: The Secretary submitted a written report advising
that Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company
provides that the Board of Directors, promptly after their election each year,
shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer
and such other officers as it may deem proper to serve for a term of one year
each commencing upon the date of their election and until their respective
successors are elected and qualify.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey placed in nomination the following names as officers of the
Greater Roanoke Transit Company:
Noel C. Taylor
Robert A. Garland
H. B. Ewert
Sam H. McGhee, III
President
Vice-President
Vice-President of Operations
Assistant Vice-President of
Operations
Secretary
Assistant Secretary
Treasurer
Assistant Treasurer
Assistant Treasurer
Mary F. Parker
Judith M. St. Clair
Joel M. Schlanger
James D. Grisso
Jesse A. Hall
There being no further nominations, Dr. Noel C. Taylor was reelected as
President, Mr. Robert A. Garland was reelected as Vice-President, Mr. H. B.
Ewert was reelected as Vice-President of Operations, Mr. Sam H. McGhee, III,
was reelected as Assistant Vice-President of Operations, Ms. Mary F. Parker
was reelected as Secretary, Mrs. Judith M. St. Clair was reelected as Assistant
Secretary, Mr. Joel M. Schlanger was reelected as Treasurer, Mr. James D.
Grisso was reelected as Assistant Treasurer, and Mr. Jesse A. Hall was reelected
as Assistant Treasurer of the Greater Roanoke Transit Company for terms of one
year each commencing upon the date of their election and until their respective
successors are elected and qualify, by the following vote:
FOR DR. TAYLOR, MR. GARLAND, MR. EWERT, MR. MCGHEE, MS. PARKER, MRS. ST.
CLAIR, MR. SCHLANGER, MR. GRISSO AND MR. HALL: Directors Garland, Harvey,
Landis, and President Taylor--------------------____________________________---4.
(Directors Bowles, Butler and Thomas were absent.)
There being no further business, the President declared the meeting
adjourned at 1:15 p.m.
~::Lc. :<~../~
President 7-rE ,
ATTEST:
~~~~~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, June 22, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, June 22, 1981, at
1:00 p.m., in the City Council Chamber, Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Eliz~beth T. Bowles (arrived at 1:10 p.m.), Wendell H. Butler,
Robert A. Garland, James G. Harvey, II, and President Noel C. Taylor------------------5.
ABSENT: Directors Charles L. Landis and Hampton W. Thomas-----------------------2.
Others present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt, Jr.,
General Manager, Valley Metro; and Mr. William E. Callahan, Jr., Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated June
23, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of May, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded by
Dr. Butler and adopted.
1982 TRANSIT SERVICE PLAN: TIle 1982 Annual Transit Service Plan having been before
the Board of Directors at its special meeting on Monday, June 8, 1981, and the Board
having requested further study of the East Gate and Garden City areas, and elimination
of weekend service, the General Manager submitted a written report recommending that
the Board of Directors adopt the fiscal year 1982 Annual Transit Service Plan, as modi-
fied by the GRTC staff to provide two trips each on weekda~s to the Garden City and
East Gate areas (in the non-peak period only) and to decrease frequency of buses on
Saturday on the Huntington Court - Grandin Court and Cove Road - Prospect Hills routes;
and that the Board reaffirm the fare adjustment earlier approved during the budgetary
process (fare increase of $.10 for adults, $.05 for senior citizens and handicapped
and $1.00 per lD-ride tickets).
(For full text, see report on file in the Secretary's Office.)
At this point, 1:10 p.m., Mrs. Bowles entered the meeting.
Mr. Garland moved that the Board concur in the recommendation. The motion
was seconded by Dr. Butler and adopted.
STATE EXPERIMENTAL SERVICE GRANT: The General ~illnager presented a written report
in regard to State Experimental Service Grant relating to a do~~town circulator and
shuttle bus service for parking in peripheral lot at the Roanoke Civic Center.
(For full text, see report on file in the 8ecretary's Office.)
Mr. Harvey moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and adopted.
TREASURER:
CUSTODIANSHIP OF GRTC CHECKING ACCOUNTS: The Treasurer submitted a written report
recommending that custodianship of the operating checking account of GRTC should be
transferred to the management of CRTC by giving signatory powers to the following desig-
nated management personnel: William E. Vanderbilt, Jr., General Manager, William E.
Callahan, Jr., Assistant General Manager, and Nina M. Gardner, Director of Administra-
tion, any two of whom shall have the power to sign checks on behalf of GRTC. Mr.
Schlanger noted that since grant funds for which the City is the grantee must flow
through the capital grant account, the Department of Finance should maintain custodian-
ship until the Intermodal Project is complete.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler offered the following Resolution appointing Colonial ftcmerican National
Bank a depository bank for the Greater Roanoke Transit Company's operating checking
account and authorizing certain administrative personnel to sign checks and other
instruments on this account:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION APPOINTING A DEPOSITORY BANK FOR THE COMPANY'S
OPERATING CHECKING ACCOUNT AND AUTHORIZING CERTAIN ADMINIS-
TRATIVE PERSONNEL TO SIGN CHECKS AND OTHER INSTRUMENTS ON
THIS ACCOUNT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that:
1. Colonial American National Bank is designated a depository
of this corporation's operating checking account and funds so deposited
may be withdrawn upon a check, draft, note or order of the corporation.
2. All checks, drafts, notes or orders drawn against this
account shall be signed by any two of the following:
William E. Vanderbilt, Jr., General Manager
William E. Callahan, Jr., Assistant General Manager
Nina M. Gardner, Director of Administration,
whose signatures shall be duly certified to the bank. No checks, drafts, notes
or orders drawn against the bank shall be valid unless so signed.
3. Colonial American National Bank is authorized and directed to honor
and pay any checks, drafts, notes or orders so drawn, whether payable to a
signatory of this account or to an officer of this corporation, in their individual
capacities, or whether deposited to their individual credit, or not.
4. This resolution shall continue in force and the bank may consider
the facts concerning the holders of the above positions and their signatures to
be as set forth above, in the by-laws of this corporation and on the signatory
certificate to be delivered to the bank, until written notice to the contrary
is served cn the bank.
5. The appropriate corporate officials are authorized and directed
to take such further steps as may be necessary to effect the purposes set forth
in this resolution.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on June 22, 1981.
APPROVED:
ATTEST:
sl Noel C. Taylor
Noel C. Taylor, President
SI Mary F. Parker
Mary F. Parker, Secretary"
Dr. Butler moved the adoption of the Resolution.
Mr. Harvey and adopted by the following vote:
The motion was seconded by
AYES: Directors Bowles, Butler, Garland, Harvey, and President Taylor-----------5.
NAYS: None----------------------------------------------------------------------0.
(Directors Landis and Thomas were absent.)
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
1:20 p.m.
President'
ATTEST:
:J~~
APPROVED:
n~~.
r>~
Secretary
GREATER ROANOKE TRANSIT COMPANY,
Monday, July 27, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
July 27, 1981, at 1:00 p.m., in the Roanoke City Council Chamber, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Robert A. Garland, James G. Harvey, II, Charles L.
Landis and President Noel C. Taylor----------------------------_______________4.
ABSENT: Directors Elizabeth T. Bowles, Wendell H. Butler and Hampton W.
Thomas-----------------_______________________________------------------------3.
Also present were Mr. S. H. McGhee, III, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. W. E. Vanderbilt, Jr., General Manager, Valley Metro; Mr.
William E. Callahan, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was
led by President Taylor.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular
meeting held on May 18, 1981; the special meeting held on June 8, 1981; and
the regular meeting held on June 22, 1981, be dispensed with and that the
minutes be approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report
dated July 27, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was
seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of June, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was
seconded by Mr. Landis and adopted.
COMPENSATION RANGE ADJUSTMENTS: The General Manager presented a written
report in regard to compensation range adjustments for fiscal year 1981-82,
recommending that the Board of Directors approve the proposed compensation
range adjustments, effective July 1, 1981, with the exact level within the
range being established by the General Manager after merit review of each
employee.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the Board concur in the recommendation. The motion
was seconded by Mr. Harvey and adopted.
AMENDMENT TO 1981 UMTA OPERATING ASSISTANCE GRANT: The General Manager
submitted a written report advising that UMTA Operating Assistance Grant in
the amount of $700,392 was awarded to the Greater Roanoke Transit Company
for fiscal year 1981, that additional costs are eligible for funding by federal
sources, and amendment of the grant will provide $30,000 in additional funding
for fiscal year 1981, and recommending that the Board of Directors adopt a
Resolution authorizing the filing of the grant amendment application.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE OFFICIALS OF THIS
COMPANY TO FILE AN AMENDMENT TO THE COMPANY'S FISCAL YEAR
1981 UMTA OPERATING ASSISTANCE GRANT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that Noel C. Taylor, President, is hereby authorized, for and on
behalf of the Company, to accept, execute and file documents pertaining to
the amendment of the Company's fiscal year 1981 UMTA Operating Assistance
Grant and guaranteeing the Company's local share of this project in order
to provide $30,000 in additional federal funding for the Company's 1981
fiscal year operations.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company this 27th day of July, 1981.
APPROVED:
ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution.
by Mr. Harvey and adopted by the following vote:
The motion was seconded
AYES: Directors Garland, Harvey, Landis and President Taylor--------------4.
NAYS: None----------------------------------------------------------------0.
(Directors Bowles, Butler and Thomas were absent.)
COST OF NO TRANSIT STUDY. The General Manager submitted a written report
in regard to a response to inquiries from Board members as a result of the
"Cost of No Transit" Study.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas advised that the report anticipates that federal funds will continue to
be available; viz: $870,000 from the Federal Government, $600,000 representing the
local share, $90,000 from the State of Virginia and $800,000 in operating revenue.
With respect to the broad question, Mr. Thomas said Valley Metro officials were requested
to determine the cost to the community if the transit system were to be discontinued in
Roanoke, and moved that the report be referred back to the management company to address
the following questions:
(1) What if the City does not have $530,000 annually to support the
present system? How would that affect the operation?
(2) What if the Federal Government decreases the $700,000 subsidy, or
the Commonwealth of Virginia decreases the $90,000 subsidy, or
there is a combination reduction? What alternative plans would
the City have in order to react to such a reduction?
(3) The "Cost of No Transit Study" report states that there are
2,104,000 riders annually and 1,315,000 miles traveled annually.
How many citizens does that translate into? (Mr. Thomas noted
that it is his understanding there are approximately 3,000
peopie who actually use tbe transit system a~nually, or about
three per cent of our population.)
(4) How much of the $950,000 in the school budget can be utilized by
a combination or, in concert with Valley Metro, to go from two
complete bus fleets to either one bus fleet or a combination of
the two?
(5) Is the fleet of the Greater Roanoke Transit Company which was
designed and intended to serve 285,000 people on a regional basis
too much and too large for 100,000 people to be expected to main-
tain without some financial assistance from the other governmental
bodies?
The motion was seconded by Mrs. Bowles and unanimously adopted.
OTHER BUSINESS: NONE.
/
There being no further business, the President declared the meeting adjourned
at 7:40 p.m.
APPROVED:
~d~t' ~~
ATTEST:
f)~.J.
Secretary
L
GREATER ROANOKE TRANSIT COMPANY,
Monday, August 24, 1981.
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the PreSident, Dr. Noel C. Taylor, on Monday, August 24, 1981, at
1:00 p.m., in the Roanoke City Council Chamber, Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Charles L. Landis and
President Noel C. Taylor-------_________________________________________--------------4.
ABSENT: Directors Wendell H. Butler, James G. Harvey, II, and Hampton W.
Thomas-------__________________________________________-------------------------------3.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr.
Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Ms. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt, Jr., General
Manager, Valley Metro; and Mr. William E. Callahan, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, July 27, 1981, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
August 24, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of July, 1981.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded by
Mr. Landis and adopted.
DOWNTOWN CIRCULATOR/SHUTTLE PROJECT: The General Manager presented a written status
report on the Downtown Circulator/Shuttle Project; and an Experiment Service Grant to
operate express bus service to Hollins, Virginia.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed.
by Mrs. Bowles and adopted.
The motion was seconded
ROUTE AND SCHEDULE CHANGES: The General Manager presented
to route and schedule adjustments which were made on all Valley
August 1, 1981, said changes having been outlined in the fiscal
Plan adopted by the Board of Directors on June 22, 1981.
(For full text, see report on file in the Secretary's Office.)
a written report in regard
Metro routes on Saturday,
year 1982 Transit Service
Mr. Garland moved that the report be received and filed.
by Mr. Landis and adopted.
The motion was seconded
OTHER BUSINESS:
EXTENSION OF SERVICE: A Resolution adopted by the Roanoke County Board of Supervisors
authorizing the County Administrator to enter into contract with the City for extension
of the Colonial Heights bus route to Tanglewood Mall and the extension of the Grandin
Court bus route to Cave Springs Shopping Center, was before the Board of Directors.
(For full text, see Resolution on file in the Secretary's Office.)
Mr. Landis moved that the Resolution be received and filed. The motion was seconded
by Mr. Garland and adopted.
ARCHITECTURAL AND ENGINEERING SERVICES-TRANSPORTATION STATION PROJECT: The General
Manager submitted a written report recommending that the Board approve an amendment to the
architectural and engineering services contract with VVKR, Incorporated, in the amount
of $9,300.00, for a pedestrian bridge across Campbell Avenue in connection with the Trans-
portation Station Project.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation. The motion was seconded
by Mrs. Bowles and adopted.
There being no further business, the President declared the meeting adjourned at
1:20 p.m.
APPROVED:
ATTEST:
}L
President
~~
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, September 28, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, September 28,
1981, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II,
Hampton W. Thomas and President Noel C. Taylor--------------------________________5.
ABSENT: Directors Wendell H. Butler and Charles L. Landis--------------_____2.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary
F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E. Vanderbilt, Jr.,
General Manager, Valley Metro; and Mr. William E. Callahan, Assistant General Manager,
Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led
by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, August 24, 1981, be dispensed with and that the minutes be
approved as recorded. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
September 28, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of August, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
OTHER BUSINESS:
RESIGNATION OF ASSISTANT VICE PRESIDENT OF OPERATIONS: A communication from Mr. Sam
H. McGhee, III, Assistant Vice President of Operations, tendering his resignation effec-
tive September 27, 1981, was before the Board of Directors.
Mr. Thomas moved that the communication be received and filed and that the
resignation be accepted with regret. The motion was seconded by Mr. Garland and adopted.
There being no further business, the President declared the meeting adjourned at
1:45 p.m.
YUIlL t,..1
IJ~
~-?~
,
President
ATTEST:
APPROVED:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, October 19, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, October
19, 1981, at 2:00 p.m., in the Civil Defense Room, first floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifi-
cation by the Secretary of the Corporation.
PRESENT: Directors Wendell H. Butler, Robert A. Garland, Charles L. Landis,
Hampton W. Thomas and President Noel C. Taylor--------------------_______________5.
ABSENT: Directors Elizabeth T. Bowles and James G. Harvey, 11--------------2.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. W. E.
Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Assis-
tant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular
meeting held on Monday, September 28, 1981, be dispensed with and that the minutes
be approved as recorded. The motion was seconded by Dr. Butler and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
October 19, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Thomas moved that the report be received and filed. The motion was second-
ed by Mr. Garland and adopted.
The General Manager advised that Mr. Roy Z. Meador, Director of Transportation,
has been awarded a federal scholarship for transit training at Northeastern Univer-
sity in Massachusetts, with all expenses to be funded by the federal government and
requested that the Board authorize the President to execute and file an application
on behalf of the Greater Roanoke Transit Company with the U. S. Department of
Transportation to aid in the financing of the Managerial training project.
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES
OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPOR-
TATION ACT OF 1964, AS AMENDED, FOR MANAGERIAL TRAINING
ASSISTANCE.
WHEREAS, the Secretary of Transportation is authorized to
make grants for mass transportation projects;
WHEREAS, the contract for financial assistance will impose
certain obligations upon the applicant, including the provision
by it of the local share of project costs;
WHEREAS, it is required by the U. S. Department of Transpor-
tation in accord with the provisions of Title VI of the Civil
Rights Act of 1964, that in connection with the filing of an ap-
plication for assistance under the Urban Mass Transportation Act
of 1964, as amended, the applicant gives an assurance that it will
comply with Title VI of the Civil Rights Act of 1964, and the U.S.
Department of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority busi-
ness enterprise be utilized to the fullest extent possible in con-
nection with this project, and that definitive procedures shall be
established and administered to ensure that minority businesses
shall have the maximum feasible opportunity to compete for con-
tracts when procuring construction contracts, supplies, equipment
contracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
Greater Roanoke Transit Company that:
1. The President is authorized to execute and file and applica-
tion on behalf of the Greater Roanoke Transit Company with the U.S.
Department of Transportation to aid in the financing of a managerial
training project, involving the Director of Transportation's partici-
pation in the Northeastern University's 28th Urban Mass Transporta-
tion Management Seminar. TIle cost of this project shall be $7,000,
with the Company paying $1,750 and the U. S. Department of Transpor-
tation paying $5,250 thereof.
2. The President is authorized to execute and file with such
application an assurance or any other document required by the U.S.
Department of Transportation effectuating the purpose of Title VI
of the Civil Rights Act of 1964.
3. William E. Callahan, Assistant General Manager, is
authorized to furnish such additional information as the U. S.
Department of Transportation may require in connection with
the application for the project.
4. Noel C. Taylor, President, is authorized to set forth
and execute affirmative minority business policies in connection
with the project's procurement needs.
5. Noel C. Taylor, President, is authorized to execute grant
contract agreements on behalf of Greater Roanoke Transit Company
with the U. S. Department of Transportation for aid in the financ-
ing of the managerial training project.
C~--,,-,",-_"",____"___ _,._____~ _______
ADOPTED by a vote of the Board of Directors the 19th day
of October, 1981.
APPROVED:
ATTEST:
SpNoel O. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mr. Thomas and adopted by the following vote:
AYES: Directors, Butler, Garland, Landis, Thomas and President Taylor-----5.
NAYS: None-----------------_________________________________--------------0.
(Directors Bowles and Harvey were absent.)
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of September, 1981.
(For full text see report on file in the Secretary's Office.)
Mr. Thomas moved that the report by received and filed. The motion was seconded
by Mr. Landis and adopted.
OTHER BUSINESS:
APPOINTMENT OF ASSISTANT VICE PRESIDENT OF OPERATIONS: The President advised
that Mr. Sam H. McGhee, III, Assistant Vice President of Operations, tendered his
resignation effective September 27, 1981; whereupon, the President opened the floor
for nominations to fill the vacancy.
Mr. Garland placed in the name of Mr. W. Robert Herbert.
There being no further nominations, Mr. Herbert was elected as Assistant Vice
President of Operations for a term commencing on October 19, 1981, and continuing
until his successor has been duly elected and qualified, by the following vote:
FOR MR. HERBERT: Directors Butler, Garland, Landis, Thomas and President
Taylor---------------------___________________________--------------------------5.
(Directors Bowles and Harvey were absent.)
There being no further business, the President declared the meeting adjourned
. at 2:10 p.m.
"" ~
j.-P~
APPROVED: ~~'J~~
~tt.1' -
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Wednesday, November 18, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Wednesday,
November 18, 1981, at 2:00 p.m., in the Civil Defense Room, first floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Charles L. Landis,
Hampton W. Thomas and President Noel C. Taylor-----------------------------------5.
ABSENT: Directors Wendell H. Butler and James G. Harvey, 11----------------2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Opera-
tions, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater
Roanoke Transit Company; Mr. William X Parsons; Mr. Richard B. Kaufman; Mrs. Mary
F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mr. Thomas moved that the reading of the minutes of the regular
meeting held on Monday, October 19, 1981, be dispensed with and that the minutes be
approved as recorded. The motion was seconded by Mr. Landis and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
November 18, 1981.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of October, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mrs. Bowles and adopted.
OTHER BUSINESS:
DIRECTOR OF MAINTENANCE: The General Manager introduced Mr. Roy Z. Meador,
Director of Maintenance, effective December 5, 1981.
~~
J
There being no further business, the President declared the meeting adjourned
at 2:05 p.m.
APPROVED:
~t.
President
ATTEST:
r"'"")~
Secretary
----------
d
jJ~
GREATER ROANOKE TRANSIT COMPANY
Monday, December 21, 1981
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, December
21, 1981, at 2:00 p.m., in the Civil Defense Room, first floor of the Municipal Building,
215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and President Noel C.
Taylor------------------------------------------------___________________________7.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Richard B. Kaufman, Assistant General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vander-
bilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular meeting
held on Monday, November 18, 1981, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Mr. Harvey and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
December 14, 1981.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of November, 1981.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Dr. Butler and unanimously adopted.
EXECUTIVE SESSION: The General Manager requested that the Board meet in Execu-
tive Session to discuss a contractual matter.
Mrs. Bowles moved that the Board concur in the request. TIle motion was seconded
by Mr. Landis and adopted by the following vote:
-~--
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas and President
Taylor ............................................................................ 7.
NAYS: None .................................................................. 0.
OTHER BUSINESS:
RELOCATION OF BUS STOP IN THE MARKET SQUARE: A con~nunication from E and M Super-
market, Inc., transmitting a petition signed by merchants and patrons of the Roanoke
City Market area concerning the relocation of the bus stop in the market square, was
before the Board of Directors.
The General Manager advised that the management company has been working with
Market merchants in an effort to relocate the bus stop.
Mr. Landis moved that the communication be received and filed. The motion was
seconded by Mr. Garland and unanimously adopted.
There being no further business, the President declared the meeting adjourned
at 2:10 p.m.
APPROVED:
President
/~ ~w~ ~ATTEST: ~?~.~_~.
Secretary
STOCKHOLDERS MEETING OF THE GREATER
ROANOKE TRANSIT COMPANY
July 10, 1978
The annual meeting of the Stockholders of the Greater Roanoke Transit Company was
called to order by Mayor Noel C. Taylor at 7:00 p.m., Monday, July 10, 1978, in the
Roanoke City Council Chamber, fourth floor of the Municipal Building, Roanoke, Virginia,
for the purpose of electing Directors of the Greater Roanoke Transit Company.
PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting being
represented by the Mayor and members of the City Council, viz: Mrs. Elizabeth T. Bowles
and Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton W. Thomas and
Mayor Noel C. Taylor ................................................................... 6.
ABSENT: None ..................................................................... 0.
Also present were Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. James E. Buchholtz, Registered Agent, Greater Roanoke Transit Company;
Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. H. B. Ewert, Vice-
President of Operations, Greater Roanoke Transit Company; Mr. Sam H. McGhee~ III, Assistant
Vice-President of Operations, Greater Roanoke Transit Company; Mrs. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; and various representatives of the press and
news media.
The Mayor advised that the qualification of the newly elected member of Council, Mr.
Charles L. Landis, would be reported to the City Council later that evening by the City
Clerk and for that reason, Mr. Landis' name was not called during the roll call. The
Mayor further advised that he would later recess the Stockholders meeting until following
the City Council meeting at which time Mr. Landis could be elected as a Director of the
Greater Roanoke Transit Company.
The meeting was then opened with a prayer by Mayor Noel C. Taylor.
The Mayor declared the existence of a quorum and inquired as to the wishes of the
Stockholders in reference to the minutes of the last meeting held on July 5, 1977;
whereupon, Mr. Hubard moved that the minutes be approved as recorded. The motion was
seconded by Mr. Grove and adopted.
The Mayor referred to Resolution No. 21838 adopted by the Council of the City of
Roanoke authorizing a majority of the members of the Council of the City of Roanoke
to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke
Transit Company and to provide for the parliamentary procedure to be used by those Council
members acting as the Stockholder at any Greater Roanoke Transit Company Stockholder
meeting.
The Mayor advised that the purpose of the meeting was to entertain nominations for
the election of seven Directors of the Greater Roanoke Transit Company for terms of one
year each, commencing from the date of their election and until their successors have
been duly elected and shall have duly qualified.
The Mayor inquired if anyone had any com~ents, and there being none, the Mayor then
called for nominations for the Directors of Greater Roanoke Transit Company.
Mr. Thomas placed in nomination the following names: Mrs. Elizabeth T. Bowles,
Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Hampton W. Thomas and
Noel C. Taylor.
Mr. Garland moved that the nominations be closed. The motion was seconded by Mr.
Grove and Mrs. Bowles and Messrs. Garland, Grove, Hubard, Thomas and Taylor were elected
as Directors of the Greater Roanoke Transit Company for terms of one year each commencing
from the date of their election and until their successors have been duly elected and
shall have duly qualified, by the following vote:
FOR MRS. BOWLES AND MESSRS. GARLAND, GROVE, HUBARD, THOMAS AND TAYLOR: Mrs. Bowles
and Messrs. Garland, Grove, Hubard, Thomas and Mayor Taylor ........................... 6.
At 7:12 p.m., the Mayor declared the meeting recessed until following the City
Council meeting which was scheduled to convene at 7:30 p.m., on that same evening.
At 11:00 p.m., the Mayor reeonvened the meeting, with the following stockholders
present: Messrs. Garland, Grove, Hubard, Landis and Thomas.
Mr. Hubard placed in nomination the name of Mr. Charles L. Landis as a Director of
the Greater Roanoke Transit Company for a term of one year, commencing from the date of
his election and until his successor has been duly elected and shall have duly qualified.
Mr. Thomas moved that the nominations be closed. The motion was seconded by Mr.
Garland and Mr. Landis was elected as a Director of the Greater Roanoke Transit Company
by the following vote:
FOR Mit. LANDIS: Council members Garland, Grove, Hubard, Thomas and Mayor
Taylor ............................................................................... 5.
(Mrs. Bowles was absent and Mr. Landis abstained from voting.)
There being no further business, the Mayor declared the meeting adjourned at
11:05 p.m.
APPROVED:
President
Secretary
STOCKHOLDERS MEETING OF THE GREATER
ROANOKE TRANSIT COMPANY
June 25, 1979
The annual meeting of the Stockholders of the Greater Roanoke Transit Company was
called to order by Mayor Noel C. Taylor at 1:30 p.m., Monday, June 25, 1979, in the
Roanoke City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke
Transit Company.
PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting being
represented by the Mayor and members of the City Council, viz: Mrs. Elizabeth T. Bowles
and Messrs. Robert A. Garland, William S. Hubard, Charles L. Landis, Hampton W. Thomas
and Mayor Noel C. Taylor .............................................................. 6.
ABSENT: Mr. Lucian Y. Grove ..................................................... 1.
Also present were Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives
of the press and news media.
The Mayor declared the existence of a quorum and inquired as to the wishes of the
Stockholders in reference to the minutes of the last meeting held on July 10, 1978;
whereupon, Mr. Thomas moved that the minutes be approved as recorded. The motion was
seconded by Mr. Hubard and adopted.
The Mayor referred to Resolution No. 21838 adopted by the Council of the City of
Roanoke authorizing a majority of the members of the Council of the City of Roanoke
to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke
Transit Company and to provide for the parliamentary procedure to be used by those
Council members acting as the Stockholder at any Greater Roanoke Transit Company
Stockholder meeting.
The Mayor advised that the purpose of the meeting was to entertain nominations for
the election of seven Directors of the Greater Roanoke Transit Company for terms of one
year each, commencing from the date of their election and until their successors have
been duly elected and shall have duly qualified.
The Mayor inquired if anyone had any comments, and there being none, the Mayor
then called for nominations for the Directors of Greater Roanoke Transit Company.
Mr. Thomas placed in nomination the following names: Mrs. Elizabeth T. Bowles,
Messrs. Robert A. Garland, Lucian Y. Grove, William S. Hubard, Charles L. Landis,
Hampton W. Thomas and Noel C. Taylor.
Mr. Garland moved that the nominations be closed. The motion was seconded by Mr.
Hubard and Mrs. Bowles and Messrs. Garland, Grove, Hubard, Landis, Thomas and Taylor
were elected as Directors of the Greater Roanoke Transit Company for terms of one year
each comm~encing from the date of their election and until their successors have been
duly elected and shall have duly qualified, by the following vote:
FOR MRS. BOWLES AND MESSRS. GARLAND, GROVE, HUBARD, LANDIS, THOMAS AND TAYLOR:
Mrs. Bowles and Messrs. Garland, Hubard, Landis, Thomas and Mayor Taylor ............ 6.
(Mr. Grove was absent)
There being no further business, the Mayor declared the meeting adjourned at
1:35 p.m.
APPROVED:
President
Secretary
STOCKHOLDERS MEETING OF THE GREATER
ROANOKE TRANSIT COMPANY
June 23, 1980
The annual meeting of the Stockholders of the Greater Roanoke Transit Company was
called to order by Mayor Noel C. Taylor at 1:45 p.m., Monday, June 23, 1980, in the
Roanoke City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke
Transit Company.
PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting being
represented by the Mayor and members of the City Council, viz: Mrs. Elizabeth T.
Bowles, and Messrs. G. Frank Clement, Robert A. Garland, Lucian Y. Grove, Charles L.
Landis, Hampton W. Thomas and Mayor Noel C. Taylor ................................... 7.
ABSENT: None ................................................................... 0.
Also present were Mr. Wilburn C. Dibling, JK., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke Transit Company; Mrs.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives
of the press and news media.
The Mayor referred to the following waiver of notice of the Stockholders' meeting:
"GREATER ROANOKE TRANS%T COMPANY
WAIVER OF NOTICE OF STOCKHOLDERS' MEET%NG
The undersigned, being the stockholders of Greater Roanoke Transit
company, waive notice of the annual stockholders' meeting to be held
Monday, June 23, 1980, at 1:45 p.m., in the Roanoke Council Chamber of
the City of Roanoke, Virginia, Municipal Building, Roanoke, Virginia.
Date: 6-23-80
(Signed) Elizabeth T. Bowles
(Signed) G. Frank Clement
(Signed) Lucian Y. Grove
(Sisned) Noel C. Taylor
(Signed) Charles L. Landis
(Signed) Robert A. Garland
(Si~ned) Hampton W. Thomas
Being the Stockholders of Greater
Roanoke Transit Company"
The Mayor declared the existence of a quorum and inquired as to the wishes of the
Stockholders in reference to the minutes of the last meeting held on June 25, 1979;
whereupon, Mrs. Bowles moved that the minutes be approved as recorded. The motion was
seconded by Mr. Clement and unanimously adopted.
The Mayor referred to Resolution No. 21838 adopted by the Council of the City of
Roanoke authorizing a majority of the members of the Council of the City of Roanoke
to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke
Transit Company and to provide for the parliamentary procedure to be used by those
Council members acting as the Stockholder at any Greater Roanoke Transit Company Stock-
holder meeting.
The Mayor advised that the purpose of the meeting was to entertain nominations for
the election of seven Directors of the Greater Roanoke Transit Company for terms of one
year each, commencing from the date of their election and until their successors have
been duly elected and shall have duly qualified.
The Mayor inquired if anyone had any corm~ents, and there being none, the Mayor
then called for nominations for the Directors of Greater Roanoke Transit Company.
Mr. Thomas placed in nomination the following names: Mrs. Elizabeth T. Bowles,
Messrs. Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis,
Hampton W. Thomas and Noel C. Taylor.
Mrs. Bowles moved that the nomations be closed. The motion was seconded by Mr.
Clement; whereupon, Mrs. Bowles, and Messrs. Butler, Garland, Harvey, Landis, Thomas
and Taylor were elected as Directors of the Greater Roanoke Transit Company for terms
of one year each commencing from the date of their election and until their successors
have been duly elected and shall have duly qualified, by the following vote:
FOR MRS. BOWLES AND MESSRS. BUTLER, GARLAND, ttARVEY, LANDIS, THOMAS AND TAYLOR:
Mrs. Bowles and Messrs. Clement, Garland, Grove, Landis, Thomas and Mayor Taylor ..... 7.
There being no further business,
1:55 p.m.
APPROVED: ~~
President .......
the Mayor declared the meeting adjourned at
ATTEST: /~
Secretary
STOCKItOLDERS MEETING OF THE GREATER
ROANOKE TP~INSIT CO}~ANY
June 22, 1981
The annual meeting of the Stockholders of the Greater Roanoke Transit Company
was called to order by l~yor Noel C. Taylor at 1:45 p.m., Monday, June 22, 1981 in
the Roanoke City Council Chamber, fourth floor of the Municipal Building, 215 Church
Avenue, S. W., Roanoke, Virginia, for the purpose of electing Directors of the Greater
Roanoke Transit Company.
PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting being
represented by the Mayor and members of the City Co~mcil, viz: Mrs. Elizabeth T.
Bowles, and Messrs. Wendell H. Butler, Robert A. Garlands J~es G. Harvey, II, and
Mayor Noel C. Taylor ...................................................................... 5.
ABSENT: Messrs. Charles L. Landis and Hampton W. Thomas ....................... 2.
Also present were Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mr. H~ B. Ewert, Vice-President of Operations, Greater Roanoke Transit Company; Ms.
Mary F. Parker, Secretary, Greater Roanoke Transit Company; and various representatives
of the press and news media.
The Mayor referred to the following waiver of notice of the Stockholders' meeting:
"GREATER ROANOKE TRANSIT COMPANY
WAIVER OF NOTICE OF STOCI~{OLDERS' MEETING
The undersigned, being the stockholders of Greater Roanoke Transit
Company, waive notice of the annual stockholders' meeting to be held
Monday, June 22, 1981, at 1:45 P.M., in the Roanoke Council Chamber of
the City of Roanoke, Virginia, Municipal Building, Roanoke, Virginia.
Date: 6-22-81
(Signed) Noel C. Taylor
(Si~ned) James G. Harvey, II
(Signed) Wendell H. Butler
(Si~ed) Elizabeth T. Bowles
(Si~ned) Robert A. Garland
(Si~ned) Charles L. Landis
(Signed) Hampton W. Thomas
Being the Stockholders of Greater
Roanoke Transit Company"
The Mayor declared the existence of a quorum and inquired as to the wishes of
the Stockholders in reference to the minutes of the last meeting held on Jane 23,
1980; whereupon, Mr. Garland moved that the reading of the minutes be dispensed with
and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles
and adopted.
The Mayor referred to Resolution No. 21838 adopted by the Council of the City of
Roanoke authorizing a majority of the members of the Council of the City of Roanoke
to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke
Transit Company and to provide for the parliamentary procedure to be used by those
Council members acting as the Stockholder at any Greater Roanoke Transit Company
Stockholder meeting.
The Mayor advised that the purpose of the meeting was to entertain nominations
for the electiom of seven Directors of the Greater Roanoke Transit Company for terms
of one year each, commencing from the date of their election and until their successors
have been duly elected and shall have duly qualified.
The Mayor inquired if anyone had any comments, and there being none, the Mayor
then called for nominations for seven Directors of Greater Roanoke Transit Company.
Dr. Butler placed in nomination the following names: Mrs. Elizabeth T. Bowles,
Messrs. Wendell H. Butler, Robert A. Garland, James G. Harvey, II, Charles L. Landis,
Hampton W. Thomas and Noel C. Taylor.
Mr. Harvey moved that the nominations be closed. The motion was seconded by Mrs.
Bowles; whereupon, Mrs. Bowles, and Messrs. Butler, Garland, Harvey, Landis, Thomas
and Taylor were elected as Directors of the Greater Roanoke Transit Company for terms
of one year each commencing from the date of their election and until their successors
have been duly elected and shall have duly qualified, by the following vote:
FOR MRS. BOWLES AND MESSRS. BUTLER, GARLAND, HARVEY, LANDIS, THOMAS AND TAYLOR:
Mrs. Bowles and Messrs. Butler, Garland, Harvey and Mayor Taylor ..................... 5.
(Messrs. Landis and Thomas were absent.)
There being no further business, the Mayor declared the annual meeting of the
Stockholders adjourned at 1:55 p.m.
APPROVED: ~
Pres±dent:
ATTEST:
Secretary