HomeMy WebLinkAbout01/25/82 - 06/23/86GREATER ROANOKE TRANSIT COMPANY
Monday, January 25, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel Co Taylor, on Monday, January 25, 1982,
at 1:30 p.m.~ in the City Council Chamber, in the Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor ..................... 6.
ABSENT: Director Wendell H. Butler .............................................. 1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Richard
B. Kaufman; Mr. William E. Vanderbilt, Jr., General Manager, Valley Metro; and Mr.
William E. Callahan, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, December 21, 1981, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
January 25, 1982.
(See report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of December, 1981.
(§ee report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
At 1:35 p.m., Directors Garland and Thomas arrived at the meeting.
APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager presented a written
report recommending that the Board of Directors appoint three members to serve as
the 1982-83 Budget Review Committee.
(See report on file in the Secretary's Office.)
Mr. Harvey moved that the Board concur in the recommendation. The motion was
seconded by Mrs. Bowles and adopted.
The President appointed Messrs. Robert A. Garland, Chairman, Charles L. Landis,
W. Robert Herbert and Joel M. Schlanger as members of the committee.
SALE OF SURPLUS BUSES: The General Manager presented a written report recon~nend-
ing approval of the sale of four surplus transit vehicles to the County of Watauga,
North Carolina.
(See report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation.
seconded by Mrs. Bowles and adopted.
The motion was
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 1:40 p.m.
APPROVED: ~
President
/-~ ~ ~'ATTEST: Secretary
GREATER ROANOKE TRANSIT COMPANY
Tuesday, February 16, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Tuesday, February 16, 1982,
at 2:00 p.m., in the Civil Defense Room, in the Municipal Building, 215 Church Avenue,
S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors Wendell H. Butler, Robert A. Garland, James G. Harvey, II,
Charles L. Landis, Hampton W. Thomas and President Noel C. Taylor .................... 6.
ABSENT: Director Elizabeth T. Bowles ........................................... 1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Richard B.
Kaufman; and Mr. William E. Callahan, Assistant General Manager, Valley Metro.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular meeting
held on Monday, January 25, 1982, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Dr. Butler and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The Assistant General Manager presented the Management Report
dated February 16, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The Assistant General Manager presented the
Financial and Operating Report for the month of January, 1982.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 2:05 p.m.
President Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, March 15, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March
15, 1982, at 2:00 p.m., in the City Council Chamber, in the Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PP, ESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
(arrived at 2:07 p.m.), James G. Harvey, II, Charles L. Landis, Hampton W. Thomas
(arrived at 2:05 p.m.) and President Noel C. Taylor ............................... 7.
ABSENT: None ................................................................ 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. W. E.
Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Assistant
General Manager, Valley Metro.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular
meeting held on Tuesday, February 16, 1982, be dispensed with and that the minutes
be approved as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
March 15, 1982.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of February, 1982.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler moved that the report be received and filed. The motion was seconded
by Mr. Landis and adopted.
At this point, 2:05 p.m., Mr. Thomas entered the meeting.
COST SAVINGS THROUGH COORDINATION OF GRTC AND SCHOOL BUS SERVICE: The General
Manager presented a written report in regard to the review of potential cost savings
through coordination of GRTC and School bus services.
(For full text, see report on file in the Secretary's Office.)
At this point, 2:07 p.m., Mr. Garland entered the meeting.
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Dr. Butler and unanimously adopted.
OTHER BUSINESS:
TRANSPORTATION CENTER: Mr. Kit B. Kiser advised that the artists' rendering of
the transportation center was on display in the City Council's Conference Room for
review by the Board of Directors, noting it is anticipated that bids will be received
within two weeks, and management welcomes comments or observations from members of
the Board.
There being no further business, the President declared the meeting adjourned
at 2:10 p.m.
APPROVED:
President
ATTEST
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, March 22, 1982
A special meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the Vice President, Mr. Robert A. Garland on Monday,
March 22, 1982, at 3:34 p.m., in the City Council Chamber, in the Municipal Building,
215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, James G. Harvey,
II, Charles L. Landis, Hampton W. Thomas and Vice President Robert A. Garland ...... 6.
ABSENT: President Noel C. Taylor ............................................. 1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr.
William E. Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan,
Assistant General Manager, Valley Metro.
The following communication calling the special meeting was before the Board of
Directors:
"March 19, 1982
Mrs. Elizabeth T. Bowles
Dr. Wendell H. Butler
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Charles L. Landis
Mr. Hampton W. Thomas
Dear Mrs. Bowles and Gentlemen:
Please be advised that I am calling a special meeting of the Board of Directors
of Greater Roanoke Transit Company on Monday, March 22, 1982, immediately
following the City Council meeting scheduled for 2:00 p.m. on that date.
The purpose of the meeting will be to discuss contractual matters.
Sincerely,
S/Noel C. Taylor
Noel C. Taylor
President
NCT:sk
Mr. H. B. Ewert, Vice-President of Operations, GRTC
Mr. W. Robert Herbert, Assistant Vice-President of Operations, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Richard B. Kaufman, Assistant General Counsel, GRTC
Mr. Kit B. Kiser
Mr. W. E. Vanderbilt, Jr., General Manager, Valley Metro,
P. O. Box i3247, City 24032"
Dr. Butler moved that the Board of Directors meet in Executive Session to
discuss a contractual matter. The motion was seconded by Mr. Harvey and adopted by
the following vote:
AYES: Directors Bowles, Butler, Harvey, Landis, Thomas and Vice-Pres~dent
Garland .......................................................................... 6.
NAYS: None ................................................................. 0.
(President Taylor was absent.)
At 3:35 p.m., the Vice-President declared the meeting recessed.
At 4:27 p.m., the meeting reconvened in the Council Chamber, with Vice-President
Garland presiding and all members of the Board present, with the exception of
President Taylor.
There being no further business, the Vice-President declared the meeting
adjourned at 4:27 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, April 19, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April
19, 1982, at 2:00 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and Mayor Noel C. Taylor---7.
ABSENT: None ................................................................... 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company;
Mr. William E. Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E.
Callahan, Jr., Assistant General Manager, Valley Metro.
The invocation was delivered by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, March 15, 1982; and the special meeting held on Monday,
March 22, 1982, be dispensed with, and that the minutes be approved as recorded.
The motion was seconded by Dr. Butler and unanimously adopted.
VICE-PRESIDENT:
1982-83 FISCAL YEAR BUDGET: Mr. Garland, Chairman of the Budget Review Committee,
presented a written report of the committee, advising that the committee recommends
adoption of the fiscal year 1983 budget for the Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation of the committee,
subject to a public hearing being held on Monday, May 17, 1982, at 2:00 p.m., with
regard to the fiscal year 1983 service plan, fare adjustments, and operating assistance
application. The motion was seconded by Dr. Butler and unanimously adopted.
VICE-PRESIDENT OF OPERATIONS:
PROPERTY LEASING AND MANAGEMENT: A report of a committee composed of Messrs.
W. E. Vanderbilt, Jr., William E. Callahan, Jr., Richard B. Kaufman, Kit B. Kiser
and Richard Hamilton in regard to property leasing and management for the vacant
space in the retail mall in the GRTC Transportation Center, and vacant retail space
in the Church Avenue Parking Garage and Center-in-the Square Parking Garage, recom-
mending award of a contract to Hall Associates, Inc., was before the Board of Direc-
tors.
(For full text, see report on file in the Secretary's Office.)
A report of the Vice-President of Operations concurring in the recommendation
of the committee, was also before the Board.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the General Manager be authorized to enter into a contract
with Hall Associates, Inc., for a three year period, to be self-renewable upon
ninety days notice, with compensation of three per cent for management services
and three per cent lease fee to be payable monthly. The motion was seconded by Mr.
Landis and unanimously adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of March, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the report be received and filed. The motion was seconded
by Mr. Harvey and unanimously adopted.
MANAGEMENT REPORT: The General Manager presented the Management Report dated
April 19, 1982.
(For full text, see Management Report on file in the Secretary's Office.)
There was discussion with regard to the following section of the management
report:
"OUTSIDE WORK
To help provide income which will offset, at least in part, the gradual loss
of federal operating assistance, Management is actively pursuing the develop-
ment of outside maintenance business. A number of bus lines have requested
work be done on their buses while enroute through Roanoke. No additional
significant cost is incurred by doing this type of work, either on a
transcient or on a regular basis."
The Assistant General Manager advised that no allocation of either costs or
revenues based on this possibility has been made at this point since it is uncertain
at this time, and before embarking on outside services the Board would be requested
for its concurrence.
The Vice-President of Operations explained further that authority to proceed with
this kind of contract work is not being requested at this time, and all this is being
requested is authority to explore what it means in terms of costs and revenues in
order to be able to bring back to the Board the particulars, and then the Board can
make the decision of whether or not to proceed.
Mr. Garland moved that the Board of Directors hold a public hearing on Monday,
May 17, 1982, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, to consider the following items:
Fiscal Year 1983 Service Plan
Fare adjustments
Operating Assistance Application.
The motion was seconded by Dr. Butler and unanimously adopted.
FILING FOR A MANAGERIAL TRAINING PROJECT: The General Manager presented a
written report recommending that the Board of Directors adopt a Resolution authoriz-
ing the President to file and execute an application with the Urban Mass Transportation
Administration for $5,000.00 in managerial training assistance.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT
OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN
MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR MANAGERIAL TRAINING ASSIS-
TANCE.
WHEREAS, the Secretary of Transportation is authorized to make grants for mass
transportation projects;
WHEREAS, the contract for financial assistance will impose certain obligations
upon the applicant, including the provision by it of the local share of project costs;
WHEREAS, it is required by the U.S. Department of Transportation in accord
with the provisions of Title VI of the Civil Rights Act of 1964, that in connection
with the filing of an application for assistance under the Urban Mass Transportation
Act of 1964, as amended, the applicant gives an assurance that it will comply with
Title VI of the Civil Rights Act of 1964, and the U.S. Department of Transportation
requirements thereunder.
WHEREAS, it is the goal of the applicant that minority business enterprise be
utilized to the fullest extent possible in connection with this project, and that
definitive procedures shall be established and administered to ensure that minority
businesses shall have the maximum feasible opportunity to compete for contracts when
procuring construction contracts, supplies, equipment contracts, or consultant and
other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that:
1. The President is authorized to execute and file an application on behalf
of the Greater Roanoke Transit Company with the U.S. Department of Transportation
to aid in the financing of a managerial training project, involving the Director
of Transportation's participation in the Northeastern University's 29th Urban Mass
Transportation Management Seminar. The cost of this project shall be $6,920.00,
with the Company paying $1,920 and the U. S. Department of Transportation paying
$5,000 thereof.
2. The President is authorized to execute and file with such application
an assurance or any other document required by the U. S. Department of Transporta-
tion effectuating the purpose of Title VI of the Civil Rights Act of 1964.
3. William E. Callahan, Assistant General Manager, is authorized to furnish
such additional information as the U.S. Department of Transportation may require
in connection with the application for the project.
4. Noel C. Taylor, President, is authorized to set forth and execute affirma-
tive minority business policies in connection with the project's procurement needs.
5. Noel C. Taylor, President, is authorized to execute grant contract agree-
ments on behalf of Greater Roanoke Transit Company with the U. S. Department of Trans-
portation for aid in the financing of the managerial training project.
ADOPTED by a vote of the Board of Directors the 19th day of April, 1982.
APPROVED: ATTEST:
S/Noel C. Taylor, President
Noel C. Taylor, President
S/Mary F. Parker, Secretary
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Landis, Thomas, and Mayor
Taylor .............................................................................. 7.
NAYS: None .................................................................... 0.
INSURANCE CONTRACT: The General Manager presented a written report with regard
to the award of an insurance contract, recommending that the General Manager be
authorized to execute contracts with Charles Lunsford Sons, Inc., for vehicle and
workmen's compensation insurance, noting that a cost savings of $24,842.00 would be
realized in 1982-83, and timeliness of response by the Board allows a follow-up to
the current insurance binder in effect since April 1, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Landis moved that the General Manager be authorized to execute contracts
with Charles Lunsford Sons, Inc., for vehicle and workmen's compensation insurance.
The motion was seconded by Mr. Garland and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 2:35 p.m.
APPROVED: ATTEST:
President Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, May 3, 1982
A special meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, May 3,
1982, at 3:25 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., pursuant to written notification by the President
of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Charles L. Landis, Hampton W. Thomas and President Noel C.
Taylor ............................................................................ 7.
ABSENT: None ................................................................ 0.
Others present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William
E. Vanderbilt, Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Jr.,
Assistant General Manager, Valley Metro.
The Secretary read the following letter calling the special meeting of the
Board of Directors:
"April 30, 1982
Mrs. Elizabeth T. Bowles
Dr. Wendell H. Butler
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Charles L. Landis
Mr. Hampton W. Thomas
Dear Mrs. Bowles and Gentlemen:
Please be advised that there will be a special meeting of the Board of
Directors of Greater Roanoke Transit Company on Monday, May 3, 1982,
immediately following the regular meeting of Roanoke City Council at 2:00
p.m., in the Council Chamber, fourth floor of the Municipal Building.
Sincerely,
S/ Noel C. Taylor
Noel C. Taylor
President
NCT:sk
CC:
Mr. H. B. Ewert, Vice President of Operations, GRTC
Mr. W. Robert Herbert, Assistant Vice President of
Operations, GRTC
Mr. Richard B. Kaufman, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
Mr. William E. Vanderbilt, Jr., General Mmnager, Valley
Metro, P. O. Box 13247, City 24032"
COLLECTIVE BARGAINING AGREE~4ENT: The General Manager presented a written
report in regard to a collective bargaining agreement, advising that representa-
tives of the Southwestern Virginia Transit Management Company, Inc., and Amalgamated
Transit Union, Local 1544, reached a tentative agreement on a labor contract for the
period April 1, 1982, through March 31, 1984, on Friday, April 23, 1982, noting that
the Agreement was ratified by the membership of ATU, Local 1544, on April 25, 1982.
Mr. Vanderbilt advised that major aspects of the agreement are modifications in
contract language to improve productivity and to clarify procedures, and improvements
in the Wage and Fringe Benefits Package, equivalent to those proposed for the City
of Roanoke employees. He stated that this agreement has been concluded within the
financial constraints established in the adopted fiscal year 1982-83 GRTC Operating
budget, and requested that the Board of Directors concur in the execution of the
agreement.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the execution of the
agreement. The motion was seconded by Mr. Landis and unanimously adopted.
There being no further business, the President declared the special meeting
adjourned at 3:30 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, May 17, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, May 17, 1982, at
2:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary
of the Corporation.
PRESENT: Directors Wendell H. Butler, Robert A. Garland, James G. Harvey, II, and
President Noel C. Taylor ................................................................ 4.
ABSENT: Director Elizabeth T. Bowles .............................................. 1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit
Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company;
Mrs. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Vanderbilt,
Jr., General Manager, Valley Metro; and Mr. William E. Callahan, Jr., Assistant General
Manager, Valley Metro.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular meeting
held on Monday, April 19, 1982; and the special meeting held on Monday, May 3, 1982, be
dispensed with, and that the minutes be approved as recorded. The motion was seconded by
Mr. Harvey and adopted.
ELECTION OF TWO DIRECTORS: The President advised that Messrs. Charles L. Landis and
Hampton W. Thomas were ne longer serving on the Board of Directors inasmuch as they had
resigned their positions as members of the Roanoke City Council, effective as of midnight
May 10, 1982, and called for nominations to fill the vacancies.
Mr. Harvey placed in nomination the name of Mr. Howard E. Musser.
Dr. Butler placed in nomination the name of Mr. James O. Trout.
There being no further nominations, Messrs. Musser and Trout were elected as Directors
of the Greater Roanoke Transit Company to fill the unexpired terms of Messrs. Charles L.
Landis and Hampton W. Thomas, for terms beginning May 17, 1982, and until their successors
have been elected and qualified, by the following vote:
FOR MESSRS. MUSSER AND TROUT: Directors Butler, Garland, Harvey and President
Taylor ................................................................................ 4.
(Director Bowles was absent.)
PUBLIC HEARING ON FISCAL YEAR 1983 SERVICE PLAN, FARE ADJUSTMENTS, AND FEDERAL
OPERATING ASSISTANCE FOR FISCAL YEAR 1983: The Board of Directors at its regular meeting
on Monday, April 19, 1982, having authorized the holding of a public hearing on Monday,
May 17, 1982, at 2:00 p.m., or as soon thereafter as the matter may be heard, on the
fiscal year 1983 Service Plan, Fare Adjustments and Federal Operating Assistance for
fiscal year 1983, the matter was before the body.
The Assistant General Mmnager advised that the annual service plen calls for
improvements in the Cove Road route, and minor improvements and elimination of
Saturday service on four other routes: Huntington Court, Wasena, Kenwood and Vinton,
and two special trial services that were implemented in the su~er of last year in the
East Gate and Garden City areas. The Service Plan also ~cludes minor adjustments,
consolidation of some service in the early morning and late sfternoon, late evening
and also a fare increase of the base rate from $.60 to $.75. He requested the concur-
rence of the Board in the recommendations.
The President inquired if there were persons present ~o would like to make
comments on the 1983 Service Plan, fare adjustments and Federal Operating Assistance
for fiscal year 1983.
No one present wishing to address the Board, Mr. Garland moved that the Board
concur in the recommendations of the Assistant General Manager and approve the 1983
Service Plan. The motion was seconded by Dr. Butler and adopted.
Mr. Garlamd offered the following Resolution authorizing the filing of an appli-
cation with the Department of Transportation, United States of America, for a grant
under the Urban Mass Transportation Act of 1964, as amended:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
WITH THE DEPARTMENT OF TP~.NSPORTATION~ UNITED STATES OF
AMERICA, FOR A GRANT ~DER THE URBAN ~SS TRANSPORTATION
ACT OF 1964, AS AMENDED.
F~IEREAS, the Secretary of Transportation is authorized to make grants
for mass transportation projects~
WHEREAS, the contract for financial assistance will impose certain obli-
gations upon the applicant, including the provision by it of the local share
of project costs;
WHEREAS, it is required by the U. S. Department of Transportation in accord
with the provisions of Title VI of the Civil Rights Act of 1964, that in connec-
tion with the filing of an application for assistance under the Urban Mass
Transportation Act of 1964, as amended, the applicant gives an assurance that
it will comply with Title VI of the Civil Rights Act of 1964 and the U. S.
Department of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business enter-
prise be utilized to the fullest extent possible in connection with this
project, and that definitive procedures shall be established and administered
to ensure that minority businesses shall have the maximum feasible opportunity
to compete for contracts when procuring construction contracts, supplies,
equipment contracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company as follows:
that Noel C. Taylor, President is authorized to execute
and file an application on behalf of Greater Roanoke
Transit Company with the U. S. Department of Transporta-
tion, pursuant to Section 5 of the Urban Mass Transpor-
tation Act of 1964, as amended, to aid in the financing
of operating assistance for fiscal year 1983, according
to the following proposed budget:
Operating Revenue $ 916,300
Local Share $ 532,074
State Share $ 100,000
Federal Share $ 632,073
$2,180,447;
that Noel C. Taylor, President is authorized to execute and
file with such applications an assurance or any other docu-
ment required by the U. S. Department of Transportation
effectuating the purposes of Title VI of the Civil Rights
Act of 1964;
that William E. Callahan, Jr., Assistant General Manager is
authorized to furnish such additional information as the U. S.
Department of Transportation may require in connection with
the application for the project;
that Noel C. Taylor, President is authorized to set forth
and execute affirmative minority business policies in connec-
tion with the project's procurement needs;
that Noel C. Taylor, President is authorized to execute
grant agreements on behalf of Greater Roanoke Transit
Company with the U. S. Department of Transportation for aid
in the financing of the operating assistance project.
ADOPTED by a vote of the Board of Directors the 17th day of May,
1982.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
Mr. Garland moved the adoption of the Resolution.
by Dr. Butler and adopted by the following vote:
S/ Mary F. Parker
Mary F. Parker, Secretary"
The motion was seconded
AYES: Directors Butler, Garland, Harvey, Musser, Trout and President
Taylor ...................................................................... 6.
NAYS: None ............................................................ 0.
(Director Bowles was absent.)
BIDS FOE TP-ANSPORTATION CENTER: Pursuant to notice of advertisement for bids
for construction of a Transportation Center/Mini-Mall, said proposals to be received
by the Secretary until 1:30 p.m., on Monday, May 17, 1982, and to be held, opened and
read before the Board of Directors at 2:00 p.m., or as soon thereafter as the matter
may be heard on that date, the President asked if anyone had any questions about the
advertisement for bids and no representative present raising any question, the President
instructed the Secretary to proceed with the opening of the bids; whereupon, the Secre-
tary opened and read the following bids:
Alekna Construction, Inc. -
S. Lewis Lionberger Co. -
J. M. Turner and Co., Inc. -
J. E. Jamerson & Sons, Inc. -
Creative Construction and
Development Corp. -
Avis Construction Co., Inc. -
$ 2,968,000.00
2,971,900.00
2,986,000.00
3,000,000.00
3,090,811.00
3,100,000.00
Mr. Harvey moved that the bids be referred to a committee to be appointed by
the President for tabulation, report and recommendation to the Board of Directors.
motion was seconded by Dr. Butler and adopted.
The President appointed Messrs. Robert A. Garland, Chairman, Kit B. Kiser and
Thomas F. Brady as members of the committee.
VICE-PRESIDENT OF OPERATIONS:
CHANGE OF GENERAL MANAGER: The Vice-President of Operations submitted a written
report advising that ATE wishes to promote and relocate William Vanderbilt from GRTC
to one of ATE's transit operations in Houston, Texas; that William Ca!lahan, the
current Assistant GRTC General }~nager~ is to be promoted to GRTC General Manager; ~nd
the new Assistant General Manager is to be selected by ATE for GRTC following the
May 17, 1982, Board meeting. Mr. Ewert recommended that the Board concur in ATE's
request to make the above GRTC management changes.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommended manage-
ment changes. ~e motion was seconded by Dr. Butler and adopted.
Mr. Garland offered the following Resolution expressing appreciation of the Board
of Directors for the services rendered to the Company by William E. Vanderbitt, Jr.,
formerly General Manager:
"A RESOLUTION ~iPRES$ING THE APPRECIATION OF THE
BOARD OF DIRECTORS FOR THE SERVICES RENDERED TO
TI~ COMPANY BY WILLI~ E. VANDERBiLT, JR., FO~2iERLY
GENERAL MANAGER.
WHEREAS, William E. Vanderbilt, Jr., has served this Company as
General Manager for a period in excess of three years and has now
accepted a position as Assistant General Manager of the ATE-managed
operation in Houston, Texas;
WHEREAS, William E. Vanderbilt, Jr., has served this Company faith-
fully and competently as General Manager.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that this Board expresses its appreciation for the loyal and
competent services rendered by Mr. William E. Vanderbilt, Jr., as General
Manager of this Company.
ADOPTED by a vote of the Board of Directors this 17th day of May, 1982.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
Mr. Garland moved the adoption of the Resolution.
Butler and adopted by the following vote:
S/ Mary F. Parker
Mary F. Parker, Secretary"
The motion was seconded by Dr.
AYES: Directors Butler, Garland, Harvey, Musser, Trout, and President Taylor--6.
NAYS: None ................................................................... 0.
(Director Bowles was absent.)
GENERAL MANAGER:
TRANSIT SERVICE IN THE NORWICH AREA: The General Manager presented a written
report in regard to a petition from resident8 of the Norwich area requesting that transit
service be restored to that area of the City, advising that service was eliminated on
August l, 1981, as a result of ridership levels below the adopted service standards,
recormnending that the General Manager be directed to continue to monitor the Norwich
area for changes which would affect the success of transit service, but not provide
service at this time.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board concur in the recommendation of the General Manager.
The motion was seconded by Mr. Musser and adopted.
MANAGEMENT LETTER: The General Manager presented the Management Letter dated
May 17, 1982.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed. The motion
was seconded by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT FOR THE MONTH OF APRIL: The General Manager pre-
sented the Financial and Operating Report for the month of April, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the management report be received and filed. The motion
was seconded by Dr. Butler and adopted.
SECRETARY:
ANNUAL STOCKHOLDERS MEETING: The Secretary presented a written report advising that
Paragraph I, Article II, of the By-Laws of the Greater Roanoke Transit Company provides
that the annual meeting of the Stockholders of the Company shall be held during the
month of June each year at a day, time and place to be from time to time fixed by the
Board of Directors, and requested that the Board establish a date and time for the
1982 annual Stockholders meeting.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the annual meeting of the Stockholders of the Greater Roanoke
Transit Company be held on Monday, June 28, 1982, at 12:45 p.m., in the Roanoke City
Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia. The motion was seconded by Mr. Harvey and adopted.
SUMMER SCHEDULE FOR GRTC BOARD OF DIRECTORS MEETINGS: Mr. Garland offered the
following Resolution establishing a schedule for meetings of the Board of Directors
of the Greater Roanoke Transit Company for the months of June, July and August,
1982:
"A RESOLUTION ESTABLISHING A SCHEDULE FOR MEETINGS
OF THE BOARD OF DIRECTORS OF THE GREATER ROANOKE
TRANSIT COMPANY FOR THE MONTHS OF JUNE, JULY AND
AUGUST, 1982, ONLY.
WHEREAS, Section 4, of Article III of the By-Laws of the Greater
Roanoke Transit Company provides that meetings of the Board of Directors
shall be held at times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed schedule of meeting dates is
necessary for the orderly conduct of business of the Company.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Greater Roanoke Transit Company that the regular business meetings of
such Board shall be held in the Council Chambers of the Municipal
Building at 1:00 P.M., on June 28, 1982, July 26, 1982, and on August
23, 1982, and that thereafter the Board shall revert to its regular
schedule for meetings, i.e., the third Monday of each month at 2:00 P.M.
ADOPTED by a vote of the Board of Directors the 17th day of May,
1982.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded
by Dr. Butler and adopted by the following vote:
AYES: Directors Butler, Garland, Harvey, Musser, Trout and President Taylor--6.
NAYS: None ................................................................... 0.
(Director Bowles was absent.)
OTHER BUSINESS:
TRANSIT SERVICE TO THE MURRAY AVENUE, S.E., AREA: A petition signed by residents of
the Murray Avenue, S. E., area requesting that transit service be provided to that
section of the city, was before the Board of Directors.
(For full text, see petition on file in the Secretary's Office.)
Mr. Harvey moved that the petition be referred to the General Manager for study,
report and recommendation to the Board of Directors. The motion was seconded by Mr.
Trout and adopted.
There being no further business, the President declared the meeting adjourned at
2:35 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, June 28, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, June 28, 1982, at
1:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary
of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell It. Butler, Robert A. Garland,
James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ....... 7.
ABSENT: None ....................................................................... 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations, Greater
Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company;
Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Ms. Mary
F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. William E. Callahan, Jr.,
General Manager, Valley Metro.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular meeting
held on Monday, May 17, 1982, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Garland and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager presented the Management Letter dated June
28, 1982.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed. The motion was
seconded by Mr. Garland and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial and
Operating Report for the month of May, 1982.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler moved that the report be received and filed. The motion was seconded by
Mr. Musser and unanimously adopted.
REVISED FISCAL YEAR 1983 BUDGET: The General Manager presented a written report
advising that the fiscal year 1983 budget of $2,180,447 was adopted by the Board at its
March 19, 1982 meeting; that adjustments to the approved budget are necessary to stay
within the City of Roanoke's budget an~unt for GRTC subsidy and these adjustments include
deletion of the downtown shuttle service, reduction in the City of Roanoke contribution,
and increase in the available State of Virginia administrative costs assistance.
Mr. Callahan recommended that the Board of Directors approve the revised fiscal year
1983 budget of $2,125,890, as per the following breakdown:
Contribution from the City of Roanoke will be reduced from the
original budget by $52,093
Operating budget would be reduced by $54,557 to $2,125,980
Service levels would be maintained as approved in the 1983
Service Plan excepting the downtown shuttle would not be operated.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommendation of the
General Manager as above stated. The motion was seconded by Dr. Butler and unanimously
adopted.
STATE OF VIRGINIA ADMINISTRATIVE EXPENSES ASSISTANCE: The General Manager presented
a written report advising that financial assistance is available for administrative
expenses incurred in the operation of the transportation system from the State of Virginia,
that $133,665 in costs can be recovered in the fiscal year 1983 budget, and the legal
recipient of these funds was designated as the GRTC by the Roanoke City Council on June 14,
1982.
Mr. Callahan recommended that the Board of Directors authorize the General Manager
to file an application requesting $133,665.00 from the State of Virginia and authorize
the President to execute grant amendments for such amount.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING OFFICIALS OF THIS COMPANY TO APPLY FOR AN ACCEPT
A GRANT FROM THE COMMONWEALTH COVERING CERTAIN ADMINISTRATIVE EXPENSES FOR
FISCAL YEAR 1983.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that the General Manager is authorized and directed to apply to the Commonwealth
for a grant of $133,665 covering certain administrative expenses for fiscal year
1983 and the President is authorized and directed to accept the grant on behalf
of the company and to execute any effeeting or ancillary instruments.
Adopted by a vote of the Board of Directors the 28th day of June, 1982.
Approved:
Attest:
S/ Noel C. Taylor S/ Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Harvey and adopted by the following vote:
AYES: Council members Bowles, Butler, Garland, Harvey, Musser, Trout and Presi-
dent Taylor ......................................................................... 7.
NAYS: None .................................................................... O.
COM3ENSATION RANGE ADJUSTMENTS FOR FISCAL YEAR 1983: The General Manager presented
a written report advising that a Compensation Manual and Program for salaried employees
of Southwestern Virginia Transit Management Company was approved by the Board of Directors
on January 21, 1980; and a key component of the Compensation Manual and Program is an
annual adjustment on July 1 of each year, of salary ranges, based on area comparability,
to be followed by a management review of individual job performance and adjustment of
salaries within the ranges dependent upon the findings of such reviews.
Mr. Callahan recommended adoption of the proposed compensation range schedule for
fiscal year 1983, effective July 1, 1982, with the exact level within the range being
established by the General Manager after merit review of each employee.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation of the General Manager
as above stated. The motion was seconded by Dr. Butler and unanimously adopted.
GRANT AGREk-MENT AMENDING THE b~4TA GRANT FOR THE TRANSPORTATION CENTER: The General
Manager presented a written report advising that bids were received by the GRTC Board of
Directors on May 17, 1982, for the construction of the Transportation Center, that the
lowest bid was in excess of available funds for construction, that the grant amendment
application has been filed administratively with the Urban Mass Transportation Administra-
tion to cover 80% of the overage, and authorization to execute a contract for the Grant
Amendment is required to receive additional funds~
Mr. Callahan recommended that ~he GRTC Board authorize the President to execute a
grant agreement amending the UMTA Grant for the Transportation Center, noting that award
of bid for construction can be made inasmuch as the amendment will provide sufficient
funds to do so, legal authority to execute the grant agreements will exist, timing will
allow the project to proceed without delays, and the cost of overage is as follows:
UMTA $ 838,570
State of Virginia
199,161
City of Roanoke
10,482
$1,048,213
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO EXECUTE AN
AMENDMENT TO THE UMTA GRANT CONTRACT IN CONNECTION WITH THE TRANSPORTATION
CENTER.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that the President is hereby authorized and directed to execute on behalf of this
company an amendment to the company's grant agreement with the United States of
America to finance the construction of the Transportation Center on Campbell Avenue.
This contract amendment will increase the amount of the grant awards from the United
States of America by $838,570 and from the Commonwealth by $199,161 and increase the
local share to be provided by the City of Roanoke by $10,482.
Adopted by a vote of the Board of Directors the 28th day of June, 1982.
Approved: Attest:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mrs.
Bowles and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout, and President
Taylor ....................................... ~ ................................... 7.
NAYS: None ................................................................. O.
COOPERATION AGREEMENT BETWEEN CITY AND GRTC FOR UMTA AND EDA GRANTS FOR TRANSPORTA-
TION TERMINAL PROJECT: The General Manager presented a written report advising that the
Roanoke Transportation Terminal Project on Campbell Avenue isbeingfunded by two federal
agencies; that the City of Roanoke is the grantee for Economic Development Administration
funds to renovate a portion of the mini-mall aspect of the project; that the GRTC is the
grantee'for Urban Mass Transportation Administration funds for the balance of the project;
that permission was requested and granted to bid the entire project as a whole in order
to be most economical; that federal regulations require that each grantee pay the contrac-
tor directly for financial tracking reasons; that GRTC has been authorized to bid the
total project; and a Cooperation Agreement setting out how the contractor is to be paid
has been prepared by the City and GRTC staff.
Mr. Callahan recom~ended that the President be authorized to execute the Coopera-
tion Agreement between the City and GRTC on behalf of GRTC, noting that compliance with
federal regulations would result, timing of execution of the Cooperation Agreement should
precede execution of construction contract by GRTC in order to insure GRTC of funds
availability, and a limit to funds appropriated is set out in the Cooperation Agreement.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the reconm%endation of the General Manager
as above stated. The motion was seconded by Mr. Harvey and unanimously adopted.
EXPERIMENTAL TRANSPORTATION SERVICES: The General Manager having previously submit-
ted a written report in regard to experimental transportation services, he orally request-
ed that the matter be deferred until the next regular meeting of the Board in order
for GRTC staff to evaluate the recommendation in light of certain City Code amendments
regarding van service.
Mr. Harvey moved that action on the report be deferred until the next regular meet-
ing of the Board on Monday, July 26, 1982. The motion was seconded by Mr. Musser and
unanimously adopted.
SECRETARY:
ELECTION OF OFFICERS: The Secretary presented a written report advising that Arti-
cle V, Officers, of the By-Laws of the GRTC provides that the Board of Directors,
promptly after their election each year, shall elect a President, one or more Vice-
Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to
serve for a term of one year each commencing upon the date of their election and until
their respective successors have been elected and shall have duly qualified.
(For full text, see report on file in the Secretary's Office.)
The Mayor opened the floor for nominations for a President, Vice-President, Vice-
President of Operations, Assistant Vice-President of Operations, Secretary, Assistant
Secretary, Treasurer, and Assistant Treasurers.
Mr. Harvey placed in nomination the names of Dr. Noel C. Taylor as President; Mr.
Howard E. Musser as Vice-President: Mr. H. B. Ewert as Vice-President of Operations;
Mr. W. Robert Herbert as Assistant Vice-President of Operations; Ms. Mary F. Parker as
Secretary; Mrs. Judith M. St. Clair as Assistant Secretary; Mr. Joel M. Schlanger as
Treasurer; Mr. James D. Grisso as Assistant Treasurer; and Mr. Jesse A. Hall as Assistant
Treasurer.
There being no further nominations, the abovenamed persons were elected as officers
of the Greater Roanoke Transit Company for terms of one year each commencing upon the
date of their election and until their respective successors have been duly elected
and shall have duly qualified, by the following vote:
FOR DR. TAYLOR, MR. MUSSER, MR. EWERT, MR. HERBERT, MS. PARKER, MRS. ST. CLAIR,
MR. SCHLANGER, MR. GRISSO AND MR. HALL: Directors Bowles, Butler, Garland, Harvey,
Musser, Trout and President Taylor .................................................. 7.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
1:15 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, July 12, 1982
A special meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 12,
1982, at 7:00 p.m., in the City Council Chamber, fourth floor of the Municipal Build-
ing, City of Roanoke, pursuant to written notification by the President of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ....... 7.
ABSENT: None ....................................................................... 0.
Also present were Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater
Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company;
and Mr. William E. Callahan, Jr., General Manager, Valley Metro.
The President referred to the following communication calling the special meeting
of the Board:
"July 9, 1982
Mrs. Elizabeth T. Bowles
Dr. Wendell H. Butler
Mr. RObert A. Garland
Mr. James G. Harvey, II
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Please be advised that I am calling a special meeting of the Board of Directors
of the Greater Roanoke Transit Company on Monday, July 12, 1982, at 7:00 p.m.,
in the City Council Chamber, for the purpose of considering bids for the Trans-
portation Center.
Sincerely,
S/Noel C. Taylor
Noel C. Taylor, President
NCT:sk
cc:
Mr. H. B. Ewert, Vice President of Operations, GRTC
Mr. W. Robert Herbert, Assistant Vice President of Operations, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Richard B. Kaufman, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
Mr. William E. Callahan, Jr., General Manager, Valley Metro, P. O. Box 13247,
City 24032"
TRANSPORTATION CENTER: The Committee previously appointed by the President to
study and tabulate bids received for the Transportation Center submitted a written
report advising that grants were awarded by the Urban Mass Transportation Administra-
tion and the Economic Development Administration to construct a Transportation Center
in downtown Roanoke; that construction bids were opened and read at the Board meeting
on May 17, 1982, and referred to the committee for tabulation; that the lowest bid
including all alternatives was $3,508,000 from Alekna Construction Company, the second
lowest bid was $3,551,850 from S. Lewis Lionberger, and the lowest base bid without
adding any alternatives was from Alekna Construction Company for $2,968,000; and funding
available for construction is $2,593,412.
The committee recommended that the Board of Directors reject all bids and instruct
the General Manager to issue new invitations for bids when additional funds are available.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommendation of the
committee as above stated. The motion was seconded Mr. Trout and unanimously adopted.
There being no further business, the President declared the special meeting
adjourned at 7:05 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
Monday, July 26, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July
26, 1982, at 1:00 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification
by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler (arrived at 1:10
p.m.), Robert A. Garland, James G. Harvey, II (arrived at 1:10 p.m.), Howard E.
Musser, James O. Trout (arrived at 1:10 p.m.) and President Noel C. Taylor ............ 7.
ABSENT: None .................................................................... 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, June 28, 1982, and the special meeting held on Monday, July
12, 1982, be dispensed with and that the minutes be approved as recorded. %he
motion was seconded by Mr. Musser and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager presented the Management Letter dated
July 26, 1982.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed. The motion
was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of June, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
CHANGE IN PROJECT SCOPE OF CAPITAL GRANT VA-05-0011: The General Manager
submitted a written report advising that a capital grant was awarded to the Greater
Roanoke Transit Company in March 1979 by the Urban Mass Transportation Administration
and the Virginia Department of Highways and Transportation; that the purpose of the
grant was to purchase transit buses, two-way radios, three vans, a spare bus transmission,
an automatic bus vacuum system, an automatic bus washer, and an automatic shop floor
sweeper; that all purchases have been made under the original project scope; that
$83,228.00 remains unspent and available for additional capital purchases under this
grant; and Board action is necessary to request an amendment to the scope of the
grant which would allow expenditure of the remaining funds.
The General Manager recommended that the Board of Directors adopt a Resolution
requesting an amendment to the project scope of UMTA Project VA-05-O011 to allow the
purchase of four support vehicles with two-way radios, office equipment and shop
equipment, and that the President be authorized to execute the necessary grant
amendments.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION REQUESTING AN AMENDMENT TO THE UMTA GRANT CONTRACT FOR PROJECT
NO. VA-05-O011 TO PROVIDE FOR UTILIZATION OF REMAINING FUNDS FOR THE PURCHASE
OF CERTAIN EQUIi~ENT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that:
1. The appropriate Company officials are authorized to seek an amendment to
the grant for UMTA Project No. VA-05-O011 to provide for the use of remaining funds
amounting to $83,228.00 to purchase four support vehicles, office and shop equipment.
2. Noel C. Taylor, President, is authorized to execute any resulting amenda-
tory grant contract, provided such instrument be in such form as approved by the
General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th
day of July, 1982.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
Mrs. Bowles moved the adoption of the Resolution.
Mr. Garland and adopted by the following vote:
AYES:
S/Mary F. Parker
Mary F. Parker, Secretary"
The motion was seconded by
Directors Bowles, Garland, Musser and President Taylor .................. 4.
N _YS. None ................................................................. ,--0.
(Directors Butler, Harvey and Trout had not arrived.)
At this point (1:10 p.m.), Dr. Butler and Messrs. Harvey and Trout entered the
meeting.
TRANSPORTATION SERVICES FOR THE HANDICAPPED: The General Manger submitted a
written report advising that transportation for the handicapped must be provided by
the Greater Roanoke Transit Company under the requirements of Section 5 of the Urban
Mass Transportation Act of 1964, as amended and Section 504 of the Rehabilitation
Act of 1973; that transportation services have been provided under contract by
Unified Human Services Transportation System, Inc., (RADAR) for the GRTC since July
1, 1980; and payments for 1981-82 to RADAR was in the amount of $12,000; that a
change in method of compensation has been requested by RADAR for these services as
necessary for the current fiscal year; that GRTC will provide "in-kind" mmintenance
service for RADAR's vehicles up to a total of 505 hours at $15.00 per hour and
continue the leasing of two GRTC owned lift-equipped vans, valued at $1,200.00 per
year.
Mr. Callahan recommended that the Board of Directors authorize and direct the
President to execute a contract, in such form as is approved by General Counsel,
with RADAR for the provision of transportation for the handicapped for fiscal year
1983, in return for "in-kind" maintenance service and vehicle leasing with a value
not to exceed $8,775.00.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the Board concur in the recommendation. The motion was
seconded by Mr. Garland and unanimously adopted.
EXPERIMENTAL SUBSTITUTE TRANSPORTATION SERVICE: The General Manger submitted a
written report recommending that the GRTC Board of Directors direct the General
Manager to institute, on an experimental basis, limited transportation service to
certain areas of the City using existing Valley Metro employees and equipment with
the following characteristics:
Two trips per day, with one in the mid-morning and one in mid-afternoon,
along an established route at established times.
Two service days per week to Norwich, Sherwood Avenue, Morningside and Garden
City and one service day per week to Eastgate. Actual days of service will be
announced prior to implementing service through informational handouts and
press coverage.
Requirement that users call in on previous day to reserve trip, so that unnecessary
trips are not run.
Established minimum standard of two riders per trip to be used in evaluating
use of the service.
It was advised that the General Manager will report back to the Board with a recommendation
continuing the service within sixty to ninety days. Mr. Callahan pointed out that
the prevailing fee will be charged; that the need for transportation by elderly
residents can be met for most purposes; that cost of this service would be $20.00
per day minimum and can be operated within the existing GRTC budget during the
experimental period; that productive use of funds could be gauged during the experimental
period, using the established minimum standard; and the legal requirements for the
operation of the transit system service will be met by an amendment to the City
Code.
(For full text, see report on file in the Secretary's Office.)
Mr. Stuart A. Dent, 2927 Yorktown Place, S. W., appeared before the Board of
Directors and requested that the stipulation that users call in on previous day to
reserve trip so that unnecessary trips are not run, be deleted.
Following discussion of Mr. Dent's request, Mr. Garland moved that the Board of
Directors concur in the recommenation of the General Manager as set forth in his
report dated July 26, 1982, and that the Roanoke City Code be amended accordingly.
The motion was seconded by Mrs. Bowles and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business,
at 1:25 p.m.
APPROVED~~,: President
the President declared the meeting adjourned
f'~ ~ J~'ATTEST: ~~
Secretary
GREATER ROANOKE TRANSIT COMPANY
August 23, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
August 23, 1982, at 1:00 p.m., in the City Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G.
Harvey, II, Howard E. Musser, James O. Trout (arrived at 1:05 p.m.) and Presi-
dent Noel C. Taylor ......................................................... 6.
ABSENT: Director Wendell H. Butler .................................... 1.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr William E. CaLlahan, Jr., General Manager, Valley Metro;
and Ms. Janet L. D'Ignazio, Assistant General Manager, Valley Metro.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular
meeting held on Monday, July 26, 1982, be dispensed with and that the minutes
be approved as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Finan-
cial and Operating Report for the.month of July, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Musser and adopted.
MANAGt~MENT REPORT: The General Manager presented the Management Report
dated August 23, 1982.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Mr. Garland and adopted.
At this point, 1:05 p.m., Director Trout entered the meeting.
EXPERIMENTAL RIDESHARING gRANT: The General Manager presented a written
report with regard to an experimental ridesharing grant, advising that state
funds are available from the 1982 Appropriations Bill to finance 95% of the
cost of twelve month experimental transit and ridesharing projects in Virginia;
that preliminary application has been approved by the Virginia Department of
Highways and Transportation to fund an experimental ridesharing grant; that
development of a carpool matching program would occur from this grant, a ride-
sharing coordinator would be hired and would have the responsibility of setting
up programs with Roanoke's major employers which would place potential carpoolers
in contact with each other; and authorization to file a formal application is
necessary to proceed.
Mr. Callahan recommended that a measure be adopted authorizing the General
Manager to file a formal application for an experimental ridesharing project,
and authorize the President to execute any necessary grant contracts.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR A GRANT FROM
THE COMMONWEALTH OF VIRGINIA FOR AN EXPERIMENTAL RIDESHARING PROJECT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the General Manager is authorized and directed to file an
application with the Commonwealth of Virginia, Department of Highways
and Transportation for a grant to fund ninety-five percent (95%) of a
$50,000, twelve month experimental ridesharing project, with the Com-
pany's cost being $2,500. The President is authorized and directed
to execute and deliver any effecting or ancillary contracts with respect
to such grant, provided they are on such form as approved by the General
Counsel.
ADOPTED this 23rd day of August, 1982 by the Board of Directors of
Greater Roanoke Transit Company.
APPROVED: ATTEST:
S/ Noel C. Taylor
Noel C. Taylor, President
S/ Mary F. Parker
Mary F. Parker, Secretary"
Mr. Harvey moved the adoption of the Resolution. The motion was seconded
by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President
Taylor ....................................................................... 6.
NAYS: None ............................................................. 0.
(Director Butler was absent.)
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 1:10 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
September 27, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
September 27, 1982, at 1:30 p.m., in the City Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
II, Howard E. Musser, James O. Trout, and President Noel C. Taylor ................ 6.
ABSENT: Director Wendell H. Butler ......................................... 1.
Also present were Mr. H. B. Ewert, Vice-President of ODerations~ Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Richard B. t~aufman, Assistant General Counset~ Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company;
Mr. William E. Callahan, Jr., General Manager, Valley Metro; and Mrs. Janet L.
D'Ignazio, Assistant General Manager, Valley Metro.
The invocation was delivered by Director Bowles.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular
meeting held on Monday, August 23, 1982, be dispensed with and that the minutes be
approved as recorded. The motion was seconded by Mr. Harvey and adopted~
BIDS FOR TRANSPORTATION CENTER: Pursuant to notice of advertisement for bids
for construction of a Transportation Center/Mini-Mall, said proposals to be received
by the Secretary until 4:00 p.m., on Wednesday, September 22, 1982, and to be held,
opened and read before the Board of Directors at 2:00 p.m., on Monday, September 27,
1982, or as soon thereafter as the ~mtter may be heard on that date, the President
asked if anyone had any questions about the advertisement for bids and no representa-
tive present raising any question, the President instructed the Secretary to proceed
with the opening of the bids; whereupon, the Secretsry opened and read the follcwh~g
bids:
NOTE: Bids on the Transportation Center/Mini-Mall were inadvertently advertised to
be opened at 2:00 p.m., on September 27, 1982; however, the City Cl~arter provides
that the City Council meeting must be convened at 2:00 p.m., ~ereupon, tbs General
Counsel for Greater Roanoke Transit Company ruled that it would be legally pem~is-
sible for the bids to be opened at 1:30 p.m., in lieu of 2:00 p.m., as long as the
President inquired if there were any persons present who had questions in regard to
the bids at 2:00 p.m. Imediately following the opening of the City Council meeting
at 2:00 p.m., the President inquired if there were persons present who bad questions
regarding the opening of the bids, at which time no one appeared before the body.
Base Bid Unit A Unit B
He±ndl-Evans, Inc.
E. F. Blankenship Company
Creative Construction and
Development Corporation
Jordan Construction, Inc.
Alekna Construction, Inc.
S. Lewis Lionberger Company
J. M. Turner and Company,
Inc.*
Construction Management,
Inc.
Branch and Associates, Inc.
$3,150,000.00 $ 300.00 $100.00
3,189,000.00 350.00 30.00
3,198,500.00 1,875.00 60.00
3,235,000.00 310.00 60.00
3,269,000.00 275.00 100.00
3,300,000.00 325.00 60.00
3,309,000.00 1,600.00 60.00
*See communication submitted with bid
3,345,000.00 300.00 50.00
3,397,000.00 300.00 60.00
Mr. Harvey moved that the bids be referred to a committee to be appointed
by the President for tabulation, report and recommendation to the Board of Direc-
tors. The motion was seconded by Mr. Musser and adopted.
The President appointed Messrs. Robert A. Garland, Chairman, Kit B. Kiser and
William E. Callahan, Jr., as members of the committee.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager presented the Financial
and Operating Report for the month of August, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the report be received and filed. The motion was second-
ed by Mrs. Bowles and adopted.
MANAGEMENT REPORT: The General Manager presented the Management Report dated
September 27, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Mr. Trout and adopted.
PROPOSED NEW LOGO FOR VALLEY METRO: The General Manager presented a written
report outlining the characteristics and importance of an effective logo, the
problems with the current logo, and the advantages of the proposed new logo, advising
that development costs are estimated at $750.00, and requesting that the Board
concur in the recommendation to adopt and develop the proposed new logo.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the matter be referred back to the General Manager for
further analysis of the total cost involved, including all signage. The motion was
seconded by Mr. Trout and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 1:50 p.m.
APPROVED:
President
Secretary
GREATER ROANOKE TRANSIT COMPANY
October 11, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit Com-
pany was called to order by the Vice President, Mr. Howard E. Musser, on Monday,
October 11, 1982, at 7:00 p.m., in the City Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PRESENT: Directors Wendell H. Butler, Robert A. Garland, James G. Harvey, II,
James O. Trout and Vice-President Howard E. Musser ................................ 5.
ABSENT: Director Elizabeth T. Bowles and President Noel C. Taylor ........... 2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular meeting
held on Monday, September 27, 1982, be dispensed with and that the minutes be approved
as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MaNAGER:
MANAGEMENT REPORT: The General Manager presented the Management Report dated
October 11, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the Management Report be received and filed. The motion
was seconded by Mr. Garland and adopted.
CHANGE ORDER FOR TRANSPORTATION CENTER: The General Manager presented a written
report advising that grants have been awarded by the Urban Mass Transportation
Administration and the Virginia Department of Highways and Transportation to construct
a Transportation Center; that design services contract was awarded to VVKR, Inc., on
March 16, 1981, for the Transportation Center; that the contract was amended on
August 24, 1981, to allow for the design of a pedestrian bridge over Campbell Avenue;
that the contract with VVKR, Inc., for architectural and engineering services was for
$102,300.00; that the scope of the project has been increased beyond the original
project prospectus and construction budget; that original contract was based on a
project construction budget of $1,593,000.00; that the low bid received in May 1982
was $3,508,000.00 of which $2,903,000.00 is relevant to this contract; that rebid of
the project was required, resulting in additional services from VVKR, Inc.; that
insufficient funds to award the contract led to the rejection of bids on July 12,
1982; and WKR, Inc., has requested an increase in compensation for services due to
the increased scope and rebid services.
The General Manager reconmended that the Board of Directors authorize the Presi-
dent to execute Change Order No. 1 for $32,640.00 to the basic design services con-
tract with VVKR, Inc., for design of the Transportation Center.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation and authorize the
President to execute Change Order No. 1 for $32,640.00 to the basic design services
contract with VVKR, Inc., for the design of the Transportation Center. The motion
was seconded by Dr. Butler and adopted.
AWARD OF A CONTRACT FOR CONSTRUCTION OF THE TRANSPORTATION CENTER: Director
Robert A. Garland, Chairman of the committee appointed by the President to tabulate
bids received for the Transportation Center presented a written report of the commit-
tee advising that the lowest bid was submitted by Heindl-Evans, Inc., in the amount
of $3,150,000.00; that funding available for construction from all grants is
$3,569,865.00; and recommending award of a contract, in the amount of $3,150,000.00,
to Heindl-Evans, Inc., for the construction of the Transportation Center, approval of
a thirteen per cent construction contingency of $419,865.00, and rejection of all
other bids.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation and offered the
following Resolution:
"BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY
A RESOLUTION ACCEPTING THE BID OF HEINDL-EVANS, INC. FOR THE CONSTRUCTION
OF THE TRANSPORTATION CENTER ON CAMPBELL AVENUE, ROANOKE, VIRGINIA, ~
AWARDING A CONTRACT THEREFOR; AUTHORIZING THE PROPER COMPANY OFFICIALS TO
EXECUTE THE REQUISITE CONTRACT FOR SUCH WORK; AND REJECTING ALL OTHER BIDS
MADE TO THE COMPANY FOR SUCH WORK.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that:
1. The bid of He±ndl-Evans, Inc. made to the Company in the total amount
of $3,150,000.00, for the furnishing of all materials and labor for the construc-
tion of the Transportation Center on Campbell Avenue, Roanoke, Virginia, such
bid being in full compliance with the Company's plans and specifications made
therefor, and as provided in the contract documents offered to bidder, which
bid is on file in the Office of the Secretary of this Company, is hereby ACCEPTED.
2. The President and Secretary are hereby respectfully authorized on
behalf of the Company to execute and attest the requisite contract with Heindl-
Evans, Inc. based on its proposal and the Company's specifications made therefor,
said contract to be in such form as approved by the General Counsel.
3. Ail other bids made to the Company for the aforesaid work are hereby
REJECTED and the Secretary is directed to notify each such bidder and to express
to each the Company's appreciation for such bid.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company this
llth day of October, 1982.
APPROVED ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mr. Trout and adopted by the following vote:
AYES: Directors Butler, Garland, Harvey, Trout and Vice-President Musser ..... 5.
NAYS: None ................................................................... 0.
(Director Bowles and President Taylor were absent.)
OTHER BUSINESS:
REQUEST FOR EXECUTIVE SESSION: The General Manager presented a written report
requesting that the Board meet in Executive Session to discuss a matter concerning
disciplining employees of Southwestern Virginia Transit Management Company, Inc.,
pursuant to Section 2.1-344 (a) (1), Code of Virginia, 1950, as amended.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board convene in Executive Session to discuss a matter
concerning disciplining employees of Southwestern Virginia Transit Management Company,
Inc., pursuant to Section 2.1 -344 (a) (1), Code of Virginia, 1950, as amended. The
motion was seconded by Mr. Trout and adopted by the following vote:
AYES: Directors Butler, Garland, Harvey, Trout and Vice-President Musser ..... 5.
NAYS: None ................................................................... 0.
(Director Bowles and President Taylor were absent.)
There being no further business, the Vice-President declared the meeting adjourned
at 7:15 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
November 15, 1982
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, November 15, 1982, at 2:00 p.m., in the Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles (arrived at 2:05 p.m.), Wendell
H. Butler, Robert A. Garland (arrived at 2:05 p.m.), James G. Harvey, II,
Howard E. Musser, James O. Trout and President Noel C. Taylor ............. 7.
ABSENT: None ........................................................ O.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater
Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and (Mrs.) Janet L. D'Ignazio, Assistant General Manager,
Valley Metro.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular
meeting held on Monday, October 11, 1982, be dispensed with and that the
minutes be approved as recorded. The motion was seconded by Mr. Musser and
unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated November 15, 1982.
(For full text, see management letter on file in the Secretary's Office.)
Mr. Harvey moved that the management letter be received and filed. The
motion was seconded by Mr. Trout and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of September, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the report be received and filed. The motion was
seconded by Mr. Harvey and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of October, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the report be received and filed. The motion was
seconded by Dr. Butler and unanimously adopted.
At this point, 2:05 p.m., Directors Bowles and Garland entered the meeting.
EXPERIMENTAL PICK-ME-UP SERVICE: The General Manager submitted a written
report advising that experimental Pick-Me-Up Service was authorized by the Board at
the July 26, 1982, meeting in the areas of Garden City, Morningside, Eastgate,
Norwich and Sherwood Avenue; that evaluation analysis was to be reported back to the
Board using the following guidelines: 60 - 90 days of service was to be reviewed to
determine its success and a minimum standard of two riders per trip was established
to evaluate the service; that service was initiated on August 9, 1982, and ridership
for the service during the period is as follows: Garden City/Morningside: 6.3
passengers/trip, Eastgate: 1.3 passengers/trip, and Norwich/Sherwood Avenue: 0/75
passengers/trip.
The General Manager recommended that the Board of Directors authorize termination
of service in the areas of Eastgate, Norwich,. and Sherwood Avenue; that service be
continued in the areas of Garden City/Morningside; that the cost of the continued
Garden City/Morningside service is $2,900.00 for the remainder of the fiscal year;
and the need for transportation services, present in Garden City/Morningside, will
be met, and productive use of services will be achieved.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board of Directors concur in the recommendation. The
motion was seconded by Mr. Musser and unanimously adopted.
ADJUSTMENT IN SENIOR CITIZEN REDUCED FARE HOURS: The General Manger submitted
a written report advising that reduced fares for senior citizens is required by UMTA
during low peak periods; that senior citizen reduced fare hours on weekdays were
changed from 9:00 a.m., until 3:00 p.m., to 10:00 a.m., until 2:00 p.m., in July 1982,
as a part of the adopted 1982 Service Plan; that increased operating revenues were
anticipated as a result of this action and those increases have not occurred; that
shifts in travel times and greater inconvenience to senior citizens have resulted
from this change; and requests for change in this policy have been received.
Mr. Callahan reconnnended that the Board of Directors approve a change in the
hours for reduced senior citizen fares on weekdays from 10:00 a.m., until 2:00 p.m.,
to 9:00 a.m., until 3:00 p.m. He pointed out that convenience to senior citizen
riders will be increased by giving greater time between the time limits to handle
personal business; that revenue is not estimated to be negatively affected if a 3.5%
increase in additional senior citizen riders occurs; and ridership of senior citizens
is anticipated to increase by approximately 3 per cent - 5 per cent as a result of
greater convenience to senior citizen riders.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommendation.
The motion was seconded by Dr. Butler and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business,
at 2:10 p.m.
APPROVED:
President
the President declared the meeting adjourned
ATTEST: ~~
Secretary
GREATER ROANOKE TRANSIT COMPANY
December 20, 1982
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
December 20, 1982, at 2:00 p.m., in the Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ........................................................... O.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater
Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and (Mrs.) Janet L. D'Ignazio, Assistant General Manager,
Valley Metro.
The invocation was delivered by President Noel C. Taylor.
The Pledge of Allegiance to the Flag of the United States of America was
led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular
meeting held on Monday, November 15, 1982, be dispensed with and that the
minutes be approved as recorded. The motion was seconded by Mr. Musser and
unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated December 20, 1982.
(For full text, see management letter on file in the Secretary's Office.)
Mr. Garland moved that the management letter be received and filed. The
motion was seconded by Dr. Butler and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of November, 1982.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was
seconded by Dr. Butler and unanimously adopted.
TRANSPORTATION CENTER COST/REVENUE PROJECTIONS: The General Manager
submitted a written report responding to questions raised at the October 11,
1982, Board of Directors meeting regarding the estimated costs and revenues
related to the operation of the Transportation Center, advising that net
revenues for the facility, assuming a five per cent growth in expenses are as
follows for year 1 through year 5:
Costs Revenue
Net Revenue (Cost)
Year #1 $146,300 $156,205 $ 9,905
Year #2 159,310 185,545 26,235
Year #3 175,240 199,675 24,435
Year #4 182,000 214,755 32,755
Year #5 191,100 226,423 35,323
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Mr. Harvey and unanimously adopted.
G.R.T.C. AUDIT COMMITTEE: Director Harvey presented minutes of the
meeting of the G.R.T.C. Audit Committee held on Monday, November 15, 1982,
advising that the committee reviewed, received and filed the following reports
from Peat, Marwick, Mitchell & Company:
G.R.T.C. Financial Statements as of June 30, 1982
Southwestern Virginia Transit Management Company, Inc., Employees'
Retirement Plan as of December 31, 1981
Southwestern Virginia Transit Management Company, Inc., Salaried
Employees' Retirement Plan as of December 31, 1981
and the committee carried the June 30, 1982, G.R.T.C. Management Letter over
to the next regular meeting of the Audit Committee.
(For full text, see minutes on file in the Secretary's Office.)
Mr. Harvey moved that the minutes be received and filed. The motion was
seconded by Dr. Butler and unanimously adopted.
There being no further business,
adjourned at 2:10 p.m.
APPROVED:
President
the President declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
January 17, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
January 17, 1983, at 3:00 p.m., in the Council Chamber, fourth floor of the Munici-
pal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor--7.
ABSEN'r: None .................................................................. 0.
Also present were Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and (Mrs.) Janet L. D'Igna-
zio, Assistant General Manager, Valley Metro.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular
meeting held on Monday, December 20, 1982, be dispensed with and that the minutes be
approved as recorded. The motion was seconded by Mrs. Bowles and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
January 17, 1983.
(For full text, see management letter on file in the Secretary's Office.)
Mrs. Bowles moved that the management letter be received and filed. The motion
was seconded by Dr. Butler and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of December, 1982.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler moved that the report be received and filed. The motion was seconded
by Mr. Garland and unanimously adopted.
AWARD OF BIDS FOR SUPPORT VEHICLES: The General Manager submitted a written
report with regard to the award of bids for four support vehicles, recommending that
the bid of Holiday Datsun for two 1983 Datsun Sentra automobiles in the amount of
$13,000.00, and the bid of Dominion Dodge for two 1983 Dodge Aries automobiles in
the amount of $17,100.00, be accepted.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation of the General
Manager. The motion was seconded by Mr. Trout and unanimously adopted.
OTHER BUSINESS: None.
There being no further business, the President declared the meeting adjourned
at 3:05 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
February 22, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the Vice-President, Mr. Howard E. Musser, on Tuesday,
February 22, 1983, at 2:00 p.m., in the Council Chamber, fourth floor of the Munici-
pal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland
(arrived at 2:05 p.m.), James G. Harvey, II, and Vice-President Howard E. Musser--5.
ABSENT: President Noel C. Taylor and Director James O. Trout ................ 2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by Vice-President Musser.
The Pledge of Allegiance to the Flag of the United States of America was led by
Vice-President Musser.
MINUTES: Dr. Butler moved that the reading of the minutes of the regular
meeting held on Monday, January 17, 1983, be dispensed with and that the minutes be
approved as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
February 22, 1983.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The motion
was seconded by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of January, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Mr. Harvey and adopted.
At this point, 2:05 p.m., Mr. Garland entered the meeting.
GRTC CERTIFICATION OF COMPLIANCE WITH EDA REQUIREMENTS: The General Manager
submitted a written report advising that funds were granted to the City of Roanoke
by the Economic Development Administration to fund a portion of the GRTC Transporta-
tion Center's construction costs; that construction contract was awarded by the GRTC
for both the UMTA and EDA portions of the project so that the entire project could
be bid at one time; and certification of compliance with EDA terms and conditions by
the GRTC is needed to assure the EDA that all grant requirements will be met.
The General Manager recommended that the Board of Directors authorize the
President to execute a certification to the U. S. Economic Development Administration
that the GRTC will comply with all terms and conditions of the Grant contract between
the City of Roanoke and the U. S. Economic Development Administration, dated July 10,
1981, for EDA Project No. 1-01-02308.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE COMPANY'S CERTIFICATE OF
COMPLIANCE WITH THE TERMS OF THE CITY OF ROANOKE'S EDA
GRANT RELATING TO THE TRANSPORTATION CENTER ON CAMPBELL
AVENUE, ROANOKE, VIRGINIA.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that Noel C. Taylor, President, or W. Robert Herbert, Assistant
Vice President of Operations, is authorized to execute, and Mary F.
Parker, Secretary, is authorized to attest, a certificate, on such form
as approved by the General Counsel, to the United States Economic Develop-
ment Administration that this Company will comply with all applicable
"Special Conditions" and "Standard Terms and Conditions," and other
relevant provisions of a grant contract, dated July 10, 1981, between the
United States Economic Development Administration and the City of Roanoke,
Virginia, providing for the partial financing of the Company's project to
construct and perform the necessary rehabilitation work for the transportation
center on Campbell Avenue, Roanoke, Virginia, said grant contract relating
to EDA Project No. 1-01-02308.
ADOPTED this 22nd day of February, 1983, by the Board of Directors
of Greater Roanoke Transit Company.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Dr. Butler and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, and Vice-President Musser---5.
NAYS: None ................................................................... O.
(President Taylor and Director Trout were absent.)
LEASE AGREEMENT BETWEEN GRTC AND CITY OF ROANOKE: The General Manager submitted
a written report advising that GRTC has leased the Valley Metro operations facility
at 12th Street and Campbell Avenue, S. E., from the City of Roanoke since March 23,
1975; that the current lease, expiring on March 23, 1983, has the following stipula-
tions:
Term of three years, from March 23, 1980, through March 22,
1983;
lease fee of $36,000.00 annually;
City of Roanoke service responsibilities are as follows:
First year: City provides (1) Property insurance
(2) Heating Costs up to $8,000/year
Second year: City provides (1) Property insurance
(2) Heating costs up to $4,000/year
Third year: City provides Property insurance.
Mr. Callahan advised that a new lease is needed for the period beginning March 23, 1983.
The General Manager recommended that the Board of Directors authorize the
General Manager to execute a lease agreement with the City of Roanoke for the operations
facility at 12th Street and Campbell Avenue, S. E., with the following stipulations:
lease fee of $36,000.00 per year;
lease term of three years;
City will provide property insurance.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler offered the following Resolution:
"A RESOLUTION AUTHORIZING THE COMPANY'S LEASE OF CERTAIN LAND
AND IMPROVEMENTS THEREON LOCATED AT TWELFTH STREET AND CAMPBELL
AVENUE, S. E., FROM THE CITY OF ROANOKE, VIRGINIA, UPON CERTAIN
TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. Noel C. Taylor, President, is hereby authorized to enter into a new
agreement of lease on behalf of the Company, as lessee, with the City of
Roanoke, Virginia, as lessor, for certain property containing approximately
42,786 square feet of floor space, located at Twelfth Street, S. E., and
Campbell Avenue, S. E., within the City of Roanoke, Virginia, now being util-
ized by Greater Roanoke Transit Company. The term of this lease shall be for a
period of three years, from March 23, 1983 through March 22, 1986, with rental
at the rate of $36,000.00, annually, payable in monthly installments of $3,000.00
each on the first day of each month during the term of the lease.
2. This lease shall be upon such form as approved by the General Counsel
and shall contain such other terms and conditions as are agreeable to the Vice
President of Operations, but shall contain provisions to the effect that the
City of Roanoke, Virginia, will be responsible for provision of fire and extended
coverage insurance with respect to the leased premises during the term of the
ADOPTED by a vote of the Board of Directors this 22nd day of February,
1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Dr. Butler moved the adoption of the Resolution. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey and Vice-President Musser .... 5.
NAYS: None ................................................................... 0.
(President Taylor and Director Trout were absent.)
OTHER BUSINESS: NONE.
There being no further business, the Vice-President declared the meeting adjourned
at 2:10 p.m.
APPROVED
ATTEST: ~,_~
Secretary
GREATER ROANOKE TRANSIT COMPANY
March 7, 1983
A special meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March 7,
1983, at 1:30 p.m., in the Council Chamber, fourth floor of the Municipal Building,
215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the
Secretary of the Corporation.
PRESENT: Directors Howard E. Musser, James O. Trout and President Noel C.
Taylor .............................................................................. 3.
ABSENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland, and
James G. Harvey, II ................................................................. 4.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The President requested that the Secretary read the following letter calling
the special meeting:
"March 4, 1983
Mrs. Elizabeth T. Bowles
Dr. Wendell H. Butler
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Please be advised that I am calling a special meeting of the Board of Directors
of the Greater Roanoke Transit Company on Monday, March 7, 1983, at 1:30 p.m.,
in the Council Chamber, fourth floor of the Municipal Building, for the purpose
of considering the attached report from the Vice President of Operations.
Sincerely,
S/Noel C. Taylor
Noel C. Taylor, President
NCT:sk
cc:
Mr. H. B. Ewert, Vice President of Operations, GRTC
Mr. W. Robert Herbert, Assistant Vice President of Operations,
GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
Mr. William E. Callahan, Jr., General Manager, Valley Metro,
P. O. Box 13247, City 24032"
Due to the lack of a quorum, the President declared the meeting recessed.
At 2:05 p.m., the meeting reconvened in the Council Chamber, with the following
Directors present: Robert A. Garland, Howard E. Musser, James O. Trout and President
Noel C. Taylor ...................................................................... 4.
ABSENT: Directors Elizabeth T. Bowles, Wendell H. Butler and James G. Harvey,
II .................................................................................. 3.
VICE-PRESIDENT OF OPERATIONS:
TRANSIT AND NEW PARKING GARAGE/MANAGEMENT AND OPERATION: Mr. Kit B. Kiser,
Director of Utilities and Operations for the City of Roanoke, appeared before the
Board and presented a written report from the Vice-President of Operations recommend-
ing that the City and the Board contract with ATE and its subsidiaries for the
management and operation of the transit system, Transportation Center, Williamson
Road Parking Facility and Market Square Parking Facility, in accordance with Alterna-
tive A of said report.
(For full text, see report on file in the Secretary's Office.)
Following discussion of the recommendation, Mr. Trout offered the following
Resolution:
"A RESOLUTION AUTHORIZING THE COMPANY'S ENTERING INTO A NEW
MANAGEMENT CONTRACT WITH ATE MANAGEMENT AND SERVICE COMPANY,
INC., UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that:
1. Noel C. Taylor, President, is hereby authorized to enter into a new
management agreement with ATE Management and Service Company, Inc., for a term
of three (3) years commencing March 23, 1983, with remuneration to ATE being as
set out in the report of the Vice-President of Operations, dated March 7, 1983,
and upon other terms and conditions.
2. Such agreement shall be upon such form as is approved by the General
Counsel and shall contain such other terms and conditions as are agreeable to the
Vice-President of Operations.
ADOPTED by the Board of Directors this 7th day of March, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C, Taylor, President Mary F. Parker, Secretary"
Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr.
Musser and adopted by the following vote:
AYES: Directors Garland, Musser, Trout and President Taylor ................. 4.
NAYS: None .................................................................. 0.
(Directors Bowles, Butler and Harvey were absent.)
There being no further business,
at 2:15 p.m.
APPROVED:
President
the President declared the meeting adjourned
ATTEST: ~_
Secretary
GREATER ROANOKE TRANSIT CObIPANY
March 21, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
March 21, 1983, at 2:00 p.m., in the Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................. 7~
ABSENT: None ............................................................. O.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater
Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by Director Bowles.
The Pledge of Allegiance to the Flag of the United States of America was
led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Tuesday, February 22, 1983, be dispensed with and that the
minutes be approved as recorded. The motion was seconded by Dr. Butler and
unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated March 21, 1983.
(For full text, see Management Letter on file in the Secretary's Office.)
Dr. Butler moved that the Management Letter be received and filed. The
motion was seconded by Mr. Harvey and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of February, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was
seconded by Mr. Trout and unanimously adopted.
BUDGET REVIEW COMMITTEE: The General Manager submitted a written report
advising that the annual operating budget is approved by the Board of Directors
for operation of the transit system; that the Budget Review Cor~nittee has, in
the past, been established annually by appointment by the Board of Directors;
and recommending that the Board of Directors appoint certain members of the
Board and staff to serve as the 1983-84 Budget Review Committee.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the President appoint the Budget Review Committee.
The motion was seconded by Mrs. Bowles and unanimously adopted.
The Mayor appointed Messrs. Howard E. Musser, Chairman, Robert A. Garland,
W. Robert Herbert, and Joel M. Schlanger as members of the Budget Review
Committee.
OTHER BUSINESS: NONE.
There being no further business,
adjourned at 2:10 p.m.
APPROVED:
~~Presiden~
the President declared the meeting
ATTEST: /~
Secretary
GREATER ROANOKE TRANSIT COMPANY
April 18, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 18,
1983, at 2:00 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor---7.
ABSENT: None ................................................................... 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular meeting
held on Monday, March 21, 1983, be dispensed with, and that the minutes be approved
as recorded. The motion was seconded by Mr. Musser and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
April 18, 1983, with regard to the following: 13th Street Bridge Route Changes,
Demolition on Transportation Center, Outstanding Employees Honored, and Maintenance
Performance Indicators Improve.
(For full text, see management letter on file in the Secretary's Office.)
Mr. Trout moved that the management letter be received and filed. The motion
was seconded by Dr. Butler and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of March, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Harvey and unanimously adopted.
FEDERAL OPERATING ASSISTANCE APPLICATION: The General Manager submitted a
written report advising that federal operating assistance is available to the Greater
Roanoke Transit Company under Section 5 of the Urban Mass Transportation Act of
1964, as amended; that recommended fiscal year 1984 budget of $4,276,847.00 anticipates
the following funding breakdown:
Operating Revenue: $ 845,161.00
Federal : 689,160.00
State : 315,354.00
Other Local : 44,000.00
City of Roanoke : 393,928.00
$2,296,603.00
Mr. Callahan advised that a Resolution authorizing the filing of future operating
assistance grants is necessary; and UMTA allows for a standard resolution to be
passed which will provide the authority for all future operating assistance grants.
The General Manager recommended that the Board of Directors adopt a proposed
resolution authorizing the President to file applications with the U. S. Department
of Transportation for federal operating assistance as provided by UMTA regulations
and based on Board-approved GRTC budgets.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF
TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS
TRANSPORTATION ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make grants for mass
transportation projects;
WHEREAS, the contract for financial assistance will impose certain obligations
upon the applicant, including the provision by it of the local share of project
costs;
WHEREAS, it is required by the U. S. Department of Transportation in accord
with the provisions of Title VI of the Civil Rights Act of 1964, that in connection
with the filing of an application for assistance under the Urban Mass Transportation
Act of 1964, as amended, the applicant give an assurance that it will comply with
Title VI of the Civil Rights Act of 1964 and the U. S. Department of Transportation
requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business enterprise be
utilized to the fullest extent possible in connection with this project, and that
definitive procedures shall be established and administered to ensure that minority
businesses shall have the maximum feasible opportunity to compete for contracts when
procuring construction contracts, supplies, equipment contracts, or consultant and
other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that:
Noel C. Taylor, President, is authorized to execute and file an application
on behalf of Greater Roanoke Transit Company with the U. S. Department of
Transportation, pursuant to Section 5 of the Urban Mass Transportation Act
of 1964, as amended, to aid in the financing of operating assistance for
fiscal year 1984, according to the following proposed budget:
Operating Revenue
Federal Share
State Share
City of Roanoke Share
Other Local
$ 854,161.00
689,160.00
315,354.00
393,928.00
44,000.00
$2,296,603.00
Noel C. Taylor, President, is authorized to execute and file with such
application an assurance or any other document required by the U. S.
Deparment of Transportation effectuating the purposes of Title VI of the
Civil Rights Act of 1964.
William E. Callahan, Jr., General Manager, is authorized to furnish such
additional information as the U. S. Department of Transportation may require
in connection with the application for the project.
Noel C. Taylor, President, is authorized to set forth and execute affirmative
minority business policies in connection with the project's procurement needs.
Noel C. Taylor, President, is authorized to execute grant agreements on be-
half of Greater Roanoke Transit Company with the U. S. Department of Transporta-
tion for aid in the financing of the operating assistance project.
ADOPTED by a vote of the Board of Directors this 18th day of April, 1983.
APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
ATTEST:
S/Mary F. Parker
Mary F. Parker, Secretary"
Dr. Butler moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor ............................................................................ 7.
NAYS: None .................................................................. 0.
MARKETING SURVEY RESULTS, JANUARY 1983: The General Manager submitted a written
report with regard to a marketing survey for Valley Metro which was conducted during
the month of January, 1983 by Southeastern Institute of Research, Inc., advising that
the survey was paid for with UMTA Section 8 planning funds through the Fifth Planning
District Commission; that statistically valid sample of randomly selected households
were telephoned and the adult answering the phone was interviewed; that the sample
was selected to yield 5.6% reliability at a 95% confidence level, which means that if
the survey were repeated 100 times, 95 of those times the answers to the questions
would never vary more than + or 5.6% from the first survey.
Mr. Callahan advised that the survey had three purposes: (1) to measure the use
of the service by Roanoke residents by various demographic groups; (2) to solicit
current user's opinions of the service provided by Valley Metro; and (3) to solicit
non-user's opinions and perceptions of the service provided by Valley Metro.
The primary results of the survey are as follows:
Approximately 12% of Roanoke's households use Valley Metro at least once a week
for some type of trip. An additional 8%, or a total of 20% of Roanoke's house-
holds, use the bus system at least occasionally. There are approximately
40,000 households in Roanoke.
Approximately 10% of the households with a working person which have bus service
available have at least one person who uses Valley Metro at least once a week to
get to work. Approximately 25% of these households use the bus at least
occasionally to get to work.
Approximately 16% of the household heads who work downtown and have bus service
available use Valley Metro to get to work at least twice a week. Approximately
31% of these individuals use the bus at least occasionally to get to work.
Equal percentage of households had positive, negative or no opinion at all of
the Valley Metro service: 33% in each category.
Condition of the buses, availability and value of public information services,
and location of bus stops, and driver friendliness were the most frequently
mentioned compliments of the service.
Schedule frequency, routing and fares were the most frequently mentioned criticisms
of the service.
In conclusion, Mr. Callahan advised that the staff will strive to support the
33% of households providing positive comments; promote the transit service and educate
the 33% who had no opinion; and look for changes and improvements in the service, to
the limit of resources, to address the negative comments.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Trout and unanimously adopted.
INSURANCE-VEHICLE AND WORKMEN'S COMPENSATION: The General Manager submitted a
written report advising that bids were solicited for Vehicle and Workmen's Compensation
insurance policies for the period of April 1, 1983, through March 31, 1983, by the
GRTC staff; that two insurance proposals were received for the liability and physical
damage insurance coverage for all GRTC vehicles as follows:
Mead Reinsurance Corporation
Transit Casualty Insurance Co.
$ 32,670.00
35,810.00
Three insurance proposals were received for Workmen's Compensation Insurance coverage
for all transit system employees as follows:
Great American Insurance Company: $17,788 with a year-end dividend paid to the
GRTC according to the loss experience of the policy.
Travelers Insurance Company: $17,788 with a year-end 15% dividend paid to the
GRTC.
Utica Mutual Insurance Company: $18,838, with a year-end dividend paid to the
GRTC according to the loss experience of the policy.
The General Manager recommended that the Board of Directors authorize him to
execute insurance contracts for the Mead Reinsurance Corporation's vehicle insurance
policy and the Great American Insurance Company's Workmen's Compensation insurance
policy; that cost savings of $12,066.00 over current insurance rates will be realized
for the contract period; that in addition, the Workmen's Compensation dividend program
can yield up to an additional $7,932.00 in savings, subject to the policy's experience
during the year; and timing of action will allow follow-up action to the current
insurance binders in effect since April 1, 1983.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout offered the following Resolution awarding an insurance contract to
Mead Reinsurance Corporation for liability and physical damage insurance coverage:
"A RESOLUTION ACCEPTING A CERTAIN PROPOSAL AND AWARDING AN INSURANCE CONTRACT,
AND AUTHORIZING THE PRESIDENT OF THIS COMPANY TO EXECUTE THE REQUISITE CONTRACT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
that:
1. The proposal of the Mead Reinsurance Corporation to provide liability and
physical damage insurance coverage for all Greater Roanoke Transit Company vehicles
for the period of April 1, 1983, through March 31, 1984, for the sum of $32,670, is
hereby ACCEPTED.
2. The President of Greater Roanoke Transit Company be and is hereby authorized
and directed, for and on behalf of the Company, to execute the requisite contract
with Mead Reinsurance Corporation, the same to incorporate the terms and conditions
of this resolution, the bidder's proposal and to contain such other terms and conditions
as determined to be appropriate by the President of this Company, upon form approved
by General Counsel.
ADOPTED by vote of the Board of Directors the 18th day of April, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr.
Harvey and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor ............................................................................ 7.
NAYS: None .................................................................. 0.
Mr. Trout offered the following Resolution awarding an insurance contract to
Great American Insurance Company for Workmen's Compensation Insurance:
"A RESOLUTION ACCEPTING A CERTAIN PROPOSAL AND AWARDING AN INSURANCE CONTRACT,
AND AUTHORIZING THE PRESIDENT OF THIS COMPANY TO EXECUTE THE REQUISITE CONTRACT.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
that:
1. The proposal of the Great American Insurance Company to provide Workmen's
Compensation Insurance for the period of April 1, 1983, through March 31, 1984, for
the sum of $17,788, with a year-end dividend paid to the Company, according to the
loss experience of the policy, is hereby ACCEPTED.
2. The President of Greater Roanoke Transit Company be and is hereby authorized
and directed, for and on behalf of the Company, to execute the requisite contract
with the Great American Insurance Company, the same to incorporate the terms and
conditions of this resolution, the bidder's proposal and to contain such other terms
and conditions as determined to be appropriate by the President of this Company, upon
form approved by General Counsel.
ADOPTED by vote of the Board of Directors the 18th day of April, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Pa~ker,~Secretary''
Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr.
Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor ............................................................................ 7.
NAYS: None .................................................................. 0.
FISCAL YEAR 1984 SERVICE PLAN: The General Manager submitted a written report
advising that the Annual Service Plan is approved by the Board of Directors each
year; that a ridership survey was conducted during December and January by the Fifth
Planning District Commission, and, in addition, a transfer analysis was done during
March by the GRTC staff; and the fiscal year 1984 Service Plan has been developed
using ridership and transfer information collected.
The General Manager recommended that the Board of Directors approve the 1984
fiscal year Service Plan as submitted; that service level for fiscal year 1984 will
remain constant from fiscal year 1983, with the exception of new service to the
Cooper Industry site; that fare structure for fiscal year 1984 will be unchanged from
fiscal year 1983; that the budget for fiscal year 1984 will be based on the same
level of service and fare as operated in fiscal year 1983, and cost to the City to
provide this service will be less than the amount budgeted in the current year due to
continued federal operating assistance and increased state administrative assistance;
and ridership should increase as a result of stable service and fares, in conjunction
with a more aggressive marketing and public information program.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded
by Mr. Trout and unanimously adopted.
FISCAL YF~kR 1983 BUDGET REVISIONS: The General Manager submitted a written
report advising that the fiscal year 1983 Operating Budget was approved by the Board
of Directors at a meeting on June 28, 1983; that additional state funding is now
available through the state administrative expenses grant, due to changes in the
method of calculating eligible costs; that budget revisions are needed to reflect
these additional funding variances in the actual operating budget funding for the
opening of the two new parking garages, and to release a portion of the City of
Roanoke subsidy.
The General Manager recommended that the Board of Directors approve the revised
fiscal year 1983 GRTC Operating Budget to reflect changes in revenues and expenses
and authorize the GRTC Treasurer to make short term transfers of funds to the GRTC
budget in June to cover cash shortfalls, pending reimbursement by Federal and State
grants.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the Board of Directors concur in the recommendation. The
motion was seconded by Mr. Garland and unanimously adopted.
TRADE AGREEMENT WITH WFIR RADIO: The General Manager submitted a written report
advising that agreement to trade free Valley Metro bus service for free radio time on
WFIR radio has been negotiated by the GRTC management; that a Valley Metro bus will
be repainted with the WFIR logo and used in regular revenue service; that no fare
will be charged on the bus during the hours of 9:00 a.m., to 3:00 p.m., and the bus
will be rotated through all routes of the system over a period of time; that lost
revenue is estimated at $29,760.00 for the twelve month period of the agreement,
based on an average of $16.00 of passenger revenue per vehicle hour - (6 hours/day x
310 days x $16.00/hour); that free advertising time, equal in value to the lost
revenue, will be received by the GRTC for providing this service, for use in the transit
marketing campaign; that cost of painting and repainting of the bus will be borne by
WFIR and this money will be placed in an escrow account; and lost revenuerfrom this
trade is considered an advertising expense and is eligible for full funding under
federal and state grants; and Board approval is needed to change the appearance of
this vehicle and to enter into the agreement with WFIR.
The General Manager recommended that the Board of Directors authorize him to
enter into a trade agreement with WFIR Radio.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE EXECUTION OF A TRADE AGREEMENT WITH JIM GIBBONS
RADIO, INC., (WFIR).
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company
that the President of the Company be and is hereby authorized and directed, for and
on behalf of the Company, to execute a contract with Jim Gibbons Radio, Inc. (WFIR),
the same to incorporate the terms and conditions of this resolution and those set out
in a report to the Board of Directors from the General Manager dated April 18, 1983,
and to contain such other terms and conditions as are determined to be appropriate by
the President of this Company, upon form approved by General Counsel.
ADOPTED by vote of the Board of Directors the 18th day of April, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was seconded by Mr.
Harvey and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor ............................................................................ 7.
NAYS: None .................................................................. O.
REPORTS OF COMMITTEES:
FISCAL YEAR 1984 BUDGET: Vice-President Howard E. Musser presented a written
report of the Budget Review Committee composed of Messrs. Howard E. Musser, Chairman,
Robert A. Garland, W. Robert Herbert and Joel M. Schlanger, advising that the Committee
met on April 11, 1983, and recommends that the 1984 fiscal year budget for transit
service be adopted by the Board of Directors, noting that fares will remain at the
fiscal year 1983 level with no changes; that funding will be provided as follows,
with changes from the fiscal year 1983 budget levels as follows:
Operating Revenue: $ 854,161 (-6.6%)
Federal : 689,160 (+12.7%)
State : 315,354 (+236%)
Other Local : 44,000 (+10.0%)
City of Roanoke : 393,928 (-7.7%);
that service levels will be continued at fiscal year 1983 levels, with the addition
of service to the Cooper Industries plant; that timing of this action completes the
GRTC Budget process and allows for inclusion in the City of Roanoke budget process
and early application for federal grants.
(For full text, see report on fii~ in the Secretary's Office.)
Mr. Musser moved that the Board of Directors concur in the recommendation. The
motion was seconded by Mr. Trout and unanimously adopted.
FISCAL YEAR 1984 BUDGET FOR THE WILLIAMSON ROAD AND CENTER-IN-THE-SQUARE PARKING
DECKS: Vice-President Howard E. Musser presented a written report of the Budget
Review Committee recommending that the Board of Directors adopt the recommended
fiscal year 1984 GRTC budget for the Williamson Road and Center-in-the-Square Parking
decks; that operating costs will reflect anticipated operating conditions; that
Williamson Road will be a key-card operated monthly parking deck; that Center-in-the-
Square will provide an attendant from 7:00 a.m., to 6:00 p.m., Monday through Friday;
that parking rates will be established as recommended in the attached budget; and
timing will allow for preparation of the opening of the decks on or after May 1,
1983.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board of Directors concur in the recommendation. The
motion was seconded by Mr. Garland and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned at
2:15 p.m.
APPROVED:
ATTEST: _~~
Secretary
GREATER ROANOKE TRANSIT COMPANY
May 16, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, May 16,
1983, at 2:00 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A. Garland,
James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor---7.
ABSENT: None ................................................................... 0.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. Mark A.
Williams, Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; and Ms. Janet L. D'Ignazio, Assis-
tant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular meeting
held on Monday, April 18, 1983, be dispensed with, and that the minutes be approved
as recorded. The motion was seconded by Mr. Musser and unanimously adopted.
PRESIDENT:
SUMMER SCHEDULE-STOCKHOLDERS' MEETING: The President submitted a written
report recon~aending a schedule of meeting dates for the 1983 summer season, and that
the Annual Stockholders' Meeting be held on Monday, June 27, 1983, immediately
following the meeting of the Roanoke City Council scheduled for that date, in the
City Council Chamber.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION ESTABLISHING A SCHEDULE FOR MEETINGS OF THE BOARD OF
DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY FOR THE MONTHS
OF JUNE, JULY AND AUGUST, 1983, ONLY.
WHEREAS, Section 4, of Article III of the By-Laws of the Greater Roanoke
Transit Company provides that meetings of the Board of Directors shall be held
at times fixed by resolution of the Board; and
WHEREAS, the establishment of a fixed schedule of meetings dates is neces-
sary for the orderly conduct of business of the Company.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater
Roanoke Transit Company that the regular business meetings of such Board shall
be held in the Council Chamber of the Municipal Building at 1:30 p.m., on June 27,
1983, July 25, 1983, and on August 22, 1983, and that thereafter the Board
shall revert to its regular schedule for meetings, i.e., the third Monday of
each month at 2:00 p.m.
ADOPTED by a vote of the Board of Directors the 16th day of May, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor ............................................................................... 7.
NAYS: None ..................................................................... 0.
The General Counsel was requested to advise the Board as to whether or not a
measure can be adopted providing that the Board of Directors will meet on the fourth
Monday at 1:30 p.m., during the months of June, July and August, each year.
Mr. Harvey moved that the Board concur in the President's recommendation that
the Annual Stockholders' Meeting be held on Monday, June 27, 1983, immediately
following the Roanoke City Council meeting in the City Council Chamber. The motion
was seconded by Mr. Garland and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The Assistant General Manager submitted the Management
Letter dated May 16, 1983, with regard to the following: Trackless Trolley Comes to
Roanoke, WFIR Bus Enters Service, Valley Metro Hosts Electrical School, and Valley
Metro Employee Honored by WROV.
(For full text, see management letter on file in the Secretary's Office.)
Dr. Butler moved that the management letter be received and filed. The motion
was seconded by Mr. Harvey and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The Assistant General Manager submitted the
Financial and Operating Report for the month of April, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was second-
ed by Dr. Butler and unanimously adopted.
FISCAL YEAR 1983 ADMINISTRATIVE & MAINTENANCE EXPENSES ASSISTANCE FROM THE
STATE OF VIRGINIA: The Assistant General Manager submitted a written report advis-
ing that the Virginia General Assembly passed a bill in March, 1983, authorizing
maintenance assistance for fiscal year 1983 retroactive to July 1, 1982, covering
95% of the cost of lubricants, all fuel, parts and maintenance supplies; that GRTC
currently receives administrative assistance from the State for reimbursement of up
to $259,610.00 for fiscal year 1983; that the formula for calculating maintenance
assistance for fiscal year 1983 is dependent on the amount of administrative assis-
tance requested; that GRTC will not expend the full $259,610.00 of administrative
assistance available; and that authorization is needed to reduce the administrative
assistance budget, and to file an application for maintenance assistance.
The Assistant General Manager recommended that the Board authorize the General
Manager to revise the fiscal year 1983 administrative assistance budget, and file an
application to the State for $264,530.35 in maintenance assistance.
(For full text, see report on file in the Secretary's Office.)
Dr. Butler offered the following Resolution:
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO REVISE THE FISCAL YEAR-
1983 ADMINISTRATIVE ASSISTANCE BUDGET, AUTHORIZING THE PRESIDENT TO
EXECUTE AN AMENDMENT TO THE CONTRACT FOR STATE AID FOR ADMINISTRATIVE
FUNDS SIGNED BETWEEN GREATER ROANOKE TRANSIT COMPANY AND THE VIRGINIA
DEPARTMENT OF HIGHWAYS AND TRANSPORTATION ON JULY 28, 1982, AND
AUTHORIZING THE PRESIDENT TO EXECUTE AND FILE AN AGREEMENT FOR THE
UTILIZATION OF STATE AID FOR THE COST OF PUBLIC TRANSPORTATION FUELS,
LUBRICANTS, TIRES, AND MAINTENANCE PARTS AND SUPPLIES.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
(Company) that:
1. The General Manager is authorized to revise the Company's FY-1983
Administrative Assistance Budget to $166,391.00.
2. The President is authorized, for and on behalf of the Company to
execute and file an amendment to the contract for State Administrative Aid
signed between the Company and the Virginia Department of Highways and Trans-
portation on July 28, 1982, amending said contract from $259,810.00 to $166,391.00.
3. The President is authorized, for and on behalf of the Company, to
execute the AGREEMENT FOR THE UTILIZATION OF STATE AID FOR THE COST OF PUBLIC
TRANSPORTATION FUELS, LUBRICANTS, TIRES, AND MAINTENANCE PARTS AND SUPPLIES, as
provided by Chapter 684, Item 644 of the 1982 Acts of the General Assembly, as
amended, and to accept from the Virginia Department of Highways and Transporta-
tion grants in such amounts as may be awarded.
4. The General Manager or his designee is authorized to furnish to the
Virginia Department of Highways and Transportation such documents and other
information as may be required for processing of the above-captioned agreement
and/or any grants thereunder.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on May 16, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Dr. Butler moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and President
Taylor .............................................................................. 7.
NAYS: None .................................................................... 0.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting adjourned
at 2:10 p.m.
President ~
ATTEST: ~.~_
Secretary
GREATER ROANOKE TRANSIT COMPANY
June 27, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, June 27,
1983, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
II, Howard E. Musser and President Noel C. Taylor .................................. 5.
ABSENT: Directors Wendell H. Butler and James O. Trout ....................... 2.
Also present were Mr. H. B. Ewert, Vice-President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice-President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. William X Parsons, Assistant General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, May 16, 1983, be dispensed with, and that the minutes be
approved as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
June 27, 1983, with regard to the following: Bus Roadeo Held, Transportation Center
Schedule, and Maintenance Department Honored.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The motion
was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of May, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
BUS STOP MARKING PROGRAM: The General Manager submitted a written report
advising that bus stop signs are being replaced with a uniform marking system as
part of a sign standardization program instituted by the City Manager; that removal
of the signs has already begun in all areas of the City; that painting of stop
markers was begun during the second week of June; and that a public information
program has begun on the new marking system.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed with the understanding
that a progress report will be submitted to the Board at the end of nine months.
The motion was seconded by Mr. Musser and adopted.
STATE OF VIRGINIA ADMINISTRATIVE & MAINTENANCE EXPENSES ASSISTANCE FOR FY 1984:
The General Manager submitted a written report advising that financial assistance is
available for administrative and maintenance expenses incurred in the operation of a
transportation system from the State of Virginia; that GRTC is eligible for up to
$615,946.50 in State administrative and maintenance aid during fiscal year 1984; and
that authorization to file an application is needed from the Board of Directors.
The General Manager recommended that the Board of Directors authorize him to
file applications requesting $615,946.50 from the State of Virginia and authorize
the President to execute grant agreements for such amount.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation of the General
Manager. The motion was seconded by Mrs. Bowles and adopted.
GENERAL COUNSEL:
YEARLY MEETING DATE AND TIME FOR BOARD OF DIRECTORS DURING MONTHS OF JUNE, JULY
AND AUGUST: The General Counsel having been requested to advise the Board as to
whether or not a measure can be adopted providing that the Board of Directors will
meet on the fourth Monday, at 1:30 p.m., during the months of June, July and August,
each year, the Assistant General Counsel presented a written report transmitting a
Resolution to achieve this objective.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION ESTABLISHING A PERMANENT SCHEDULE FOR THE MEETING DATES AND TIMES
OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY FOR THE MONTHS
OF JUNE, JULY AND AUGUST OF EACH YEAR COMMENCING IN 1984.
WHEREAS, Section 4, of Article II of the By-Laws of Greater Roanoke Transit
Company provides that meetings of the Board of Directors shall be held at times
fixed by resolution of the Board; and
WHEREAS, the establishment of a permanent fixed schedule of meeting dates and
times for the months of June, July and August is necessary for the orderly conduct
of business of the Company.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that commencing with the year 1984 and for each year thereafter the
regular business meetings of such Board for the months of June, July and August
shall be held on the fourth Monday of each such month at 1:30 P.M., in the Council
Chamber of the Municipal Building until such time in the future that such Board
shall change or modify the terms of this resolution.
ADOPTED by a vote of the Board of Directors the 27th day of June, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/M~r¥ F. Parker
Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser and President Taylor ......... 5.
NAYS: None ................................................................... 0.
(Directors Butler and Trout were absent.)
ANNUAL STOCKHOLDERS' MEETING: The Board of Directors having concurred in a
recommendation of the President that the Annual Stockholders' Meeting be held on
Monday, June 27, 1983, immediately following the Roanoke City Council meeting in the
City Council Chamber, Mrs. Bowles offered the following Resolution:
"A RESOLUTION SETTING THE ANNUAL MEETING OF STOCKHOLDERS OF GREATER ROANOKE
TRANSIT COMPANY FOR JUNE 27, 1983, IMMEDIATELY FOLLOWING THE MEETING OF
ROANOKE CITY COUNCIL IN THE CITY COUNCIL CHAMBER OF THE ROANOKE CITY MUNICI-
PAL BUILDING.
WHEREAS, Section 1 of Article II of the By-Laws of Greater Roanoke Transit
Company provides that the annual meeting of the stockholders of the company shall be
held during the month of June each year at a day, time and place to be fixed by the
Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the annual meeting of stockholders shall be held on June 27,
1983, immediately following the meeting of Roanoke City Council in the City Council
Chamber of the Roanoke City Municipal Building.
ADOPTED by a vote of the Board of Directors the 27th day of June, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Musser and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser and President Taylor ......... 5.
NAYS: None ................................................................... 0.
(Directors Butler and Trout were absent.)
OTHER BUSINESS: NONE.
There being no further business,
at 1:45 p.m.
APPROVED:
the President declared the meeting adjourned
Secretary
GREATER ROANOI~E TRANSIT COMPAI~Y
July 25, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 25,
1983, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
Il, Howard E. Musser, James O. Trout and President Noel C. Taylor ................... 6.
ABSENT: Director Wendell H. Butler ............................................ 1.
Also present were Mr. Thomas F. Brady, Director of Public Works, City of Roanoke;
Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General
Manager, Valley Metro; Ms. Janet L. D'Ignazio, Assistant General Manager, Valley
Metro; and Mr. Kit B. Kiser, Director, Utilities and Operations, City of Roanoke.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regular meeting
held on Monday, June 27, 1983, be dispensed with, and that the minutes be approved
as recorded. The motion was seconded by Mr. Musser and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
July 25, 1983, with regard to the following: Ridesharing Program Efforts Begin, and
Marketing Campaign Underway.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The motion
was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of June, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
GRANT FOR EXPERIMENTAL SERVICE TO COOPER INDUSTRIES: The General Manager
submitted a written report advising that transit services have been committed to be
provided by the City to the Cooper Industries Plant which will open in the Centre
for Industry and Technology in November, 1983; that funds are availabe from the
State Department of Highways and Transportation.for 95% of the costs of experimental
transit service projects for up to twelve months; that this project concept has been
approved by the State; and that authorization is required to complete the application
process and make GRTC eligible for funding under this grant program.
The General Manager recommended that a Resolution be adopted authorizing the
President to file an experimental service grant application and execute the grant
contracts.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION RELATING TO AN EXPERIMENTAL TRANSIT SERVICE PROJECT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are authorized, for and on behalf of
Greater Roanoke Transit Company (Company), to execute and attest, respectively,
and thereafter file, an application to the Virginia Department of Highways and
Transportation, Commonwealth of Virginia, for a grant of transportation special
revenues for an experimental transit service project to serve the Roanoke
Centre for Industry and Technology and to accept from the Virginia Department
of Highways and Transportation grants in such amounts as may be awarded, and to
execute any subsequent grant contracts.
2. The Assistant General Manager is authorized to furnish to the Virginia
Department of Highways and Transportation such documents and other information
as may be required for processing the grant request.
3. The Board of Directors certifies that the funds shall be used in
accordance with the requirements of the Virginia Department of Highways and
Transportation, that the records of receipts and expenditures of funds granted
the Company as authorized may be subject to audit by the Virginia Department of
Highways and Transportation and by the State Auditor of Public Accounts, the
funds granted to the Company for this experimental transit service project
shall be used only for such purposes as authorized, and that the Company will
evaluate the project and seriously consider continuing the service after state
funding ends, provided it satisfies certain local needs, appropriate funding
can be arranged and legal requirements can be met.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company on July 25, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adopted of the Resolution. The motion was seconded by
Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President Taylor .... 6.
NAYS: None ..................................................................... 0. ~
(Director Butler was absent.)
RECIPROCAL EASEMENT FOR STAIRWAY FOR THE TRANSPORTATION CENTER: The General
Manger submitted a written report advising that design of the Transportation Center
includes a stairway to be built on the eastern end of the Center on the Salem Avenue
side, to connect the street level to the parking area on the second floor; that the
stairway is to encroach on adjacent property owned by MFW Associates for approximately
2.75 feet; and authorization is needed for GRTC to enter into an easement agreement
with MFW Associates governing construction, use and maintenance of the stairway.
The General Manager recommended authorization for GRTC to enter into a reciprocal
easement agreement with MFW Associates, the form thereof to be approved by legal
counsel for MFW Associates and the City Attorney.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT OF THIS COMPANY TO ENTER INTO
A RECIPROCAL EASEMENT AGREEMENT WITH MFW ASSOCIATES FOR CONSTRUCTION,
USE AND MAINTENANCE OF A STAIRWAY FOR THE TRANSPORTATION CENTER.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and the Secretary are hereby authorized, for and on
behalf of this Company, to execute a Reciprocal Easement Agreement by which
this Company and MFW Associates convey to one another the appropriate easements
for the construction, use and maintenance of a stairway on the eastern end of
the Transportation Center on Salem Avenue in the City of Roanoke.
2. That the Reciprocal Easement Agreement shall be in a form acceptable
to the General Counsel of this Company who shall be authorized to record said
easement after appropriate execution by all parties.
ADOPTED by vote of the Board of Directors the 25th day of July, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mr. Trout and adopted by the following vote:
AYES: Directors Bowles, Garland, Musser, Trout and President Taylor ...... 5.
NAYS: None ............................................................... O.
(Director Harvey abstained; Director Butler was absent.)
EASEMENT FOR PEDESTRIAN BRIDGE FOR THE TRANSPORTATION CENTER: The General Manager
submitted a written report advising that design of the Transportation Center includes
a pedestrian bridge across Campbell Avenue to connect the Grand Piano building and
Miller and Rhoads; that the Center will have access to the bridge through the second
floor of the Grand Piano building thereby connecting Center retail space with the
other two buildings; and easements for access to and from the pedestrian bridge
through these buildings must be granted before construction can begin.
The General Manager recommended authorization for the President to execute
appropriate agreements on behalf of GRTC to provide access easements for the pedestrian
bridge, the form thereof to be approved by the City Attorney.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT OF THIS COMPANY TO ENTER
INTO THE APPROPRIATE AGREEMENT WITH THE CARBEN CORPORATION AND
GARFINCKEL, BROOKS BROTHERS AND MILLER & RNOADS, INC., PROVIDINC
FOR EASEMENTS FOR ACCESS TO AND FROM THE PEDESTRIAN BRIDGE AND
PASSAGEWAY FOR THE TRANSPORTATION CENTER/MINI-MALL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized, for and on behalf
of this Company, to execute a deed of easement and agreement by which this
Company, Carben Corporation, and Garfinckel, Brooks Brothers and Miller &
Rhoads, Inc., convey to one another the appropriate easements for the construc-
tion, use and maintenance of a pedestrian passageway through the proper~y of
Carben Corporation and a pedestrian bridge between the property of Carben
Corporation and the property of Garfinckel, Brooks Brothers and Miller &
Rhoads, Inc., leading to the Transporation Center/Mini-Mall on Salem Avenue in
the City of Roanoke.
2. The deed of easement and agreement shall be in a form acceptable to
the General Counsel of this Company who shall be authorized to record said deed
of easement and agreement after appropriate execution by all the parties.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company this
25th day of July, 1983.
ADOPTED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President Taylor--6.
NAYS: None ................................................................... 0.
(Director Butler was absent.)
CHANGE ORDER NO. 1 FOR THE TRANSPORTATION CENTER/MINI-MALL: The General
Manager submitted a written report advising that the pedestrian bridge design
required modification to address potential safety concerns; that Change Order No. 1
for the additional work totals $94,309.00 and extends the construction period by
thirty days; and funding for the change order is covered under the UMTA project.
The General Manager recommended authorization for the issuance of Change Order
No. 1 to the contract of Heindl-Evans, Inc., in the amount of $94,309.00 for additional
work on the pedestrian bridge, leaving a job contingency of $325,556.00 and granting
an extension of thirty days to the completion time.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT OF THIS COMPANY TO ENTER
INTO CHANGE ORDER NO. 1 TO THE CONTRACT WITH HEINDL-EVANS, INC.,
OF MECHANICSVILLE, VIRGINIA, FOR THE CONSTRUCTION OF THE TRANS-
PORTATION CENTER/MINI-MALL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized, for and on behalf
of this Company, to issue and execute Change Order No. 1 to the contract with
Heindl-Evans, Inc., of Mechanicsville, Virginia, for additional work on the
Tranportation Center/Mini-Mall pedestrian bridge increasing the contract amount
by the sum of $94,309.00 and granting a time extension of thirty (30) days to
the completion time for construction.
2. The Change Order shall be in a form acceptable to the General Counsel
of this Company.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company this 25th day of July, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President Taylor--6.
NAYS: None ................................................................... 0.
(Director Butler was absent.)
AIR RIGHTS OVER CAMPBELL AVENUE FOR PEDESTRIAN BRIDGE FOR THE TRANSPORTATION
CENTER: The General Manager submitted a written report advising that Transportation
Center plans include a pedestrian bridge connecting the Grand Piano building to
Miller & Rhoads over Campbell Avenue, which will encroach on air space over Campbell
Avenue; that GRTC must be granted rights to this air space before construction of
the bridge can begin; and City Council has the power to grant air space rights for a
maximum term of sixty years after appropriate advertisement.
The General Manager recommended that City Council be requested to take appropriate
steps to grant the air rights over Campbell Avenue to GRTC between Grand Piano and
Miller & Rhoads sufficient to construct the pedestrian bridge as shown on plans
drawn by VVKR, Inc., dated April 8, 1983.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT AND SECRETARY OF THIS COMPANY
TO REQUEST AND ENTER INTO A LEASE WITH THE CITY OF ROANOKE FOR A TERM
BEGINNING AUGUST 1, 1983, AND ENDING JULY 31, 2043, FOR THE AIRSPACE
OCCUPIED BY THE PEDESTRIAN BRIDGE FOR THE TRANSPORTATION CENTER/MINI-
MALL LOCATED BETWEEN THE PROPERTY OF CARBEN CORPORATION, A VIRGINIA
CORPORATION, AND GARFINCKEL, BROOKS BROTHERS, AND MILLER & RHOADS, INC.,
A VIRGINIA CORPORATION, AND EXTENDING OVER CAMPBELL AVENUE, S. W.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company
that the President and Secretary are hereby authorized to request by proper
communication that the City of Roanoke, Virginia, grant to this Company a
lease, for a term beginning August 1, 1983, and ending July 31, 2043, for the
airspace to be occupied by the pedestrian bridge located between the property
of Carben Corporation, a Virginia corporation, and Garfinckel, Brooks Brothers,
and Miller & Rhoads, Inc., a Virginia corporation, as a part of and in connection
with the Transportation Center/Mini-Mall located over Campbell Avenue, S. W.,
in the City of Roanoke, and that the President and Secretary are hereby authorized
to execute and attest, respectively, any documents necessary to obtain said
lease, including the lease itself, on behalf of this Company.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company this 25th day of July, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was seconded by
Mrs. Bowies and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President Taylor---6.
NAYS: None .................................................................... 0.
(Director Butler was absent.)
SECRETARY:
ELECTION OF OFFICERS: The Secretary presented a written report advising that
Article V, Officers, of the By-Laws of the GRTC provides that the Board of Directors,
promptly after their election each year, shall elect a President, one or more Vice-
Presidents, a Secretary, a Treasurer and such other officers as it may deem proper
to serve for a term of one year each commencing upon the date of their election and
until their respective successors have been elected and shall have duly qualified.
(For full text, see report on file in the Secretary's Office.)
The President opened the floor for nominations for a President, Vice-President,
Vice-President of Operations, Assistant Vice-President of Operations, Secretary,
Assistant Secretary, Treasurer, and Assistant Treasurers.
Mr. Harvey placed in nomination the names of Dr. Noel C. Taylor as President;
Mr. Howard E. Musser as Vice-President; Mr. H. B. Ewert as Vice-President of Operations;
Mr. W. Robert Herbert as Assistant Vice-President of Operations; Ms. Mary F. Parker
as Secretary; Mrs. Judith M. St. Clair as Assistant Secretary; Mr. Joel M. Schlanger
as Treasurer; Mr. James D. Grisso as Assistant Treasurer; and Mr. Jesse A. Hall as
Assistant Treasurer.
There being no further nominations, the abovenamed persons were reelected as
officers of the Greater Roanoke Transit Company for terms of one year each commencing
upon the date of their election and until their respective successors have been duly
elected and shall be duly qualified, by the following vote:
FOR DR. TAYLOR, MR. MUSSER, MR. EWERT, MR. HERBERT, MS. PARKER, MRS. ST. CLAIR,
MR. SCHLANGER, MR. GRISSO AND MR. HALL: Directors Bowles, Garland, Harvey, Musser,
Trout and President Taylor .......................................................... 6.
(Director Butler was absent.)
OTHER BUSINESS: None.
There being no further business, the President declared the meeting adjourned
at 1:50 p.m.
President
Secretary
GREATER ROANOKE TRANSIT COMPANY
August 22, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit Company
was called to order by the President, Dr. Noel C. Taylor, on Monday, August 22, 1983, at
1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary
'~{ ~he'Co~poration, ~ ~ ~"
PRESENT: Directors Elizabeth T. Bowles, James G. Harvey, II, Howard E. Musser and
President Noel C. Taylor ............................................................. 4.
ABSENT: Directors Wendell H. Butler, Robert A. Garland and James O. Trout ...... 3.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. W. Robert Herbert, Assistant Vice President of Operations, Greater
Roanoke Transit Company; Mr. James D. Grisso, Assistant Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit
Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. William E.
Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant
General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting
held on Monday, July 25, 1983, be dispensed with and that the minutes be approved as
recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
August 22, 1983, with regard to the following: Transportation Center- Update; "RRIDES"
Ridesharing Project Underway; and Parking Garages Open.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The motion was
seconded by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and
Operating Report for the month of July, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion was seconded
by Mr. Harvey and adopted.
OTHER BUSINESS: None.
There being no further business, the President declared the meeting adjourned at
1:35 p.m.
ATTEST: ~~
Secretary
GREATER ROANOKE TRANSIT COMPANY
September 26, 1983
A regular meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday, Septem-
ber 26, 1983, at 1:30 p.m., in the City Council Chamber, fourth floor of the Munici-
pal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
II,
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
and President Noel C. Taylor .................................................. 4.
ABSENT: Directors Wendell H. Butler, Howard E. Musser and James O. Trout .... 3.
Also present were Mr. W. Robert Herbert, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mr. Garland moved that the reading of the minutes of the regular
meeting held on Monday, August 22, 1983, be dispensed with, and that the minutes be
approved as recorded. The motion was seconded by Mrs. Bowles and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
September 26, 1983, with regard to the following: Experimental Service Grant Approved
by State; WFIR Bus Update; and Transportation Center Construction Continues.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The motion
was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of August, 1983.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was seconded
by Mr. Garland and adopted.
CHANGE ORDER NOS. 2, 3, and 4, TRANSPORTATION CENTER/MINI-MALL: The General
Manager submitted a written report advising that minor revisions in the Transporta-
tion Center/Mini-Mall project design have been required to provide additional flood-
proofing equipment due to the project's location in the 100 year flood plain, the
placement of stone ballast along the west side of the site to obtain proper fill
compaction due to subsurface groundwater, and redesign of steel guardrails on the
parking deck for structural improvement for steel and precast concrete panel erec-
tion.
The General Manager recon~ended authorization for the issuance of Change Order
Nos. 2, 3 and 4, in the amount of $21,567.44, to the contract of Heindl-Evans, Inc.,
for construction of the Transportation Center/Mini-Mall, to cover the additional
work.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT OF THIS COMPANY TO ENTER INTO
CHANGE ORDER NOS. 2, 3 and 4 TO THE CONTRACT WITH HEINDL-EVANS, INC.,
OF MECHANICSVILLE, VIRGINIA, FOR THE CONSTRUCTION OF THE TRANSPORTATION
CENTER/MINI-MALL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized, for and on
behalf of this Company, to issue and execute the following Change Orders
to the contract with Heindl-Evans, Inc., of Mechanicsville, Virginia, for
additional work on the Transportation Center/Mini-Mall:
AMOUNT INCLUDING CHANGE ORDER NO. 1
$3,244,309.00
Change Order No. 2
Additional floodproofing equipment + 5,033.60
Change Order No. 3
Placement of stone ballast
+ 9,227.00
Change Order No. 4
Minor steel revisions
+ 7,306.84
TOTAL CONTRACT INCLUDING
CHANGE ORDER NOS. 2, 3 and 4
$3,265~876.44
2. The Change Orders shall be in a form acceptable to the General
Counsel of this Company.
ADOPTED by vote of the Board of Directors of Greater Roanoke Transit
Company this 26th day of September, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey and President Taylor ................... 4.
NAYS: None ..................................................................... O.
(Directors Butler, Musser and Trout were absent.)
AWARD OF ARCHITECTURAL SERVICES CONTRACT: The General Manager submitted a
written report advising that the Transit Maintenance and Operations facility is
approximately forty years old and in need of renovation and rehabilitation work;
that federal and state funding is available for the work provided cost justification
can be demonstrated; and that proposals have been received from four architectural
firms to perform an investigative study of the facility.
The General Manager recommended that a contract for architectural and engineer-
ing services be awarded to Smithey and Boynton to conduct a facility renovation
feasibility study on the GRTC Maintenance and Operations Facility.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION ACCEPTING THE PROPOSAL OF SMITHEY AND BOYNTON FOR A FACILITY
RENOVATION FEASIBILITY STUDY ON THE COMPANY'S MAINTENANCE AND OPERATIONS
FACILITY, AND AWARDING A CONTRACT THEREFOR; AUTHORIZING THE PROPER COMPANY
OFFICIALS TO EXECUTE THE REQUISITE CONTRACT FOR SUCH CONSULTING WORK;
AND REJECTING ALL OTHER PROPOSALS MADE TO THE COMPANY FOR SUCH CONSULTING
WORK.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The proposal of Smithey and Boynton made to the Company in the
initial amount of $9,000.00, for the furnishing of architectural and engi-
neering consulting services for a facility renovation feasibility study
for the Company's Transit Maintenance and Operations Facility, being in
full compliance with the Company's request for proposals made therefor,
and as provided in the contract documents included in the request, is
hereby ACCEPTED.
2. The President and Secretary are hereby authorized on behalf of
the Company to execute and attest the requisite contract with Smithey
and Boynton based on its proposal and the Company's specifications made
therefor, said contract to be in such form as approved by the General
Counsel.
3. Ail other proposals made to the Company for the aforesaid work
are hereby REJECTED and the Secretary is directed to notify each such
organization making a proposal and to express to each the Company's
appreciation for such proposal.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 26th day of September, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey and President Taylor ................... 4.
NAYS: None ..................................................................... 0.
(Directors Butler, Musser and Trout were absent.)
GENERAL COUNSEL:
SCHEDULE FOR MEETING DATES AND TIMES OF THE BOARD OF DIRECTORS: The General
Counsel submitted a Resolution establishing a permanent schedule for the meeting
dates and times of the GRTC Board of Directors.
Mrs. Bowles offered the following Resolution:
"A RESOLUTION ESTABLISHING A PEtLMANENT SCHEDULE FOR THE MEETING DATES AND
TIMES OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY.
WHEREAS, Section 4, Article III, of the By-Laws of Greater Roanoke
Transit Company provides that meetings of the Board of Directors shall be
held at times fixed by resolution of the Board; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that henceforth the regular business meetings of
such Board shall be held on the fourth Monday of each month 1:30 p.m. in
the Council Chamber of the Municipal Building until such time in the
future that such Board shall change or modify the terms of this resolu-
tion. Should any such regular meeting fall on a legal holiday of the
City, such meeting shall be held on Tuesday next following.
ADOPTED by vote of the Board of Directors the 26th day of September,
1983.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the following of the Resolution. The motion
was seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey and President Taylor .................... 4.
NAYS: None ...................................................................... 0.
(Directors Butler, Musser and Trout were absent.)
OTHERS BUSINESS: None.
There being no further business, the President declared the meeting adjourned
at 1:45 p.m.
APP ROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
October 24, 1983
A regular meeting of th~Board of Directors of the Great~r~*Rq~oke Transit
Company was called to orde~ by the President, Dr. Noel C. Taylo/, on'Monday; October'
24, 1983, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal
Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notifica-
tion by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
II, Howard E. Musser, and President Noel C. Taylor .............................. 5.
ABSENT: Directors Wendell H. Butler and James O. Trout .................... 2.
Also present were Mr. H. B. Ewert, Vice President of Operations, Greater Roanoke
Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke
Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and
Mr. William E. Callahan, Jr., General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, September 26, 1983, be dispensed with, and that the minutes
be approved as recorded. The motion was seconded by Mr. Garland and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
October 24, 1983, with regard to the following: Planning Begins on Cooper Industries
Service; and Valley Metro Staff Training Begins.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed. The motion
was seconded by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial
and Operating Report for the month of September, 1983.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion was seconded
by Mrs. Bowles and adopted.
OTHER BUSINESS: NONE.
p.mJ
There being no further business, the President declared the meeting adjourned at 1:35
APPROVED:
President
Secretary
GREATER ROANOKE TRANSIT COMPANY
December 19, 1983
A special meeting of the Board of Directors of the Greater Roanoke Transit
Company was called to order by the President, Dr. Noel C. Taylor, on Monday,
December 19, 1983, at 4:30 p.m., in the City Council Chamber, fourth floor of the
Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written
notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey,
II, Howard E. Musser and President Noel C. Taylor ............................... 5.
ABSENT: Directors Wendell H. Butler and James O. Trout .................... 2.
Also present were Mr. W. Robert Herbert, Assistant Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke
Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr.
William E. Callahan, Jr., General Manager, Valley Metro; and Ms. Janet L. D'Ignazio,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America was led by
President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular
meeting held on Monday, October 24, 1983, be dispensed with, and that the minutes be
approved as recorded. The motion was seconded by Mr. Harvey and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter dated
December 19, 1983, with regard to the following: Renovation Feasibility Study
Begins; Toys for Tots Campaign; and Experimental Service Survey Completed.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed. The motion
was seconded by Mr. Harvey and a~opted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted Financial and
Operating Reports for the months of October and November, 1983.
(For full text, see reports on file in the Secretary's Office.)
Mr. Harvey moved that the reports be received and filed. The motion was seconded
by Mr. Musser and adopted.
STATE AID FOR RIDESHARING PROGRAM: The General Manager submitted a written
report advising that application was authorized by the Board on August 23, 1982, for
experimental ridesharing funds from the Virginia Department of Highways and Trans-
portation; that a grant was awarded in November, 1982, for a period of twelve months
beginning December, 1982; that continued funding is available for the program from
the VDH&T; and that Board authorization is required to file the necessary grant
applications and to continue the Ridesharing Program through June, 1984.
The General Manager recommended adoption of a resolution authorizing filing of
the grant application, execution of necessary contracts, and continuation of the
Ridesharing Program through June 30, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION PROVIDING FOR THE CONTINUATION OF THE RIDESHARING PROGRAM
THROUGH JUNE 30, 1984; AUTHORIZING THE PROPER COMPANY OFFICIALS TO FILE AN
APPLICATION WITH THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION
FOR RIDESHARING FUNDS; AND AUTHORIZING THE PROPER COMPANY OFFICIALS TO
EXECUTE THE REQUISITE GRANT CONTRACTS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Com-
pany that:
1. The Ridesharing Program "RRides" is hereby approved and authorized to
continue to be operated through June 30, 1984.
2. The General Manager of the Company is authorized to file on behalf of
the Company an application with the Virginia Department of Highways and Trans-
portation for Ridesharing funds.
3. The President and the Secretary are hereby authorized on behalf of
the Company to execute and attest, respectively, the requisite grant contract
for Ridesharing funds, said contract to be in such form as approved by the
Company's General Counsel.
ADOPTED by a vote of the Board of Directors of Greater Roanoke Transit
Company this 19th day of December, 1983.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary P. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by
Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser and President Taylor ........ 5.
NAYS: None .................................................................. O.
(Directors Butler and Trout were absent.)
MANAGERIAL TRAINING PROGRAM: The General Manager submitted a written report
advising that a Transportation Management Training seminar is being held at North-
eastern University, Boston, Massachusetts; that Mr. James G. Gaither, Sr., Assistant
Director of Transportation, has been accepted as a participant at this seminar; and
that managerial training grant assistance is available from the Urban Mass Transport-
ation Administration.
,SThe Geme~al Manager recommended authorization for the ~r~sideht.to .execute and/
file an application to UMTA for a managerial training grant in the amount*of $5,000.00.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PROPER COMPANY OFFICIALS TO EXECUTE AND FILE
THE APPROPRIATE APPLICATION TO THE URBAN MASS TRANSPORTATION ADMINISTRATION
FOR MANAGERIAL TRAINING ASSISTANCE FUND.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the President and Secretary are hereby authorized on behalf of the
Company to execute and attest, respectively, and file the requisite application
to the Urban Mass Transportation Administration for a Managerial Training Grant
in the amount of $5,000.00 for the purpose of funding the participation of
company management staff in a Transportation Management Training Seminar, and
the proper Company officials are authorized to execute any further documentation
necessary to the implementation of such grant, to be in form approved by the
Company's General Counsel.
ADOPTED by a vote of the Board of Director of Greater Roanoke Transit
Company this 19th day of December, 1983.
APPROVED:
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was seconded by
Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser and President Taylor ....... 5.
NAYS: None ................................................................. 0.
(Directors Butler and Trout were absent.)
REPORTS OF COMMITTEES:
AUDIT COMMITTEE: Mr. James G. Harvey, II, Chairman of the Audit Committee,
submitted written minutes of the December 5, 1983, meeting of the Audit Committee
of Greater Roanoke Transit Company.
(For full text, see minutes on file in the Secretary's Office.)
Mr. Harvey moved that the minutes be received and filed. The motion was seconded
by Mr. Musser and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the special meeting
adjourned at 4:40 p.m.
Secretary
Greater Roanoke Transit Company
January 23, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday~ ~anuary 23, 1984, at 1:30 p.m., in the City Council~ Chamber, fourth
floor o'f~'th~ Mu~icipa¥ Building, 215 Church Avenue~. ~.~i RoanQke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland, James G. Harvey, II, and President Noel C. Taylor ................... 5.
ABSENT: Director Howard E. Musser and James O. Trout ............... 2.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,
Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the spe-
cial meeting held on Monday, December 19, 1983, be dispensed with, and that the
minutes by approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated January 23, 1984, with regard to the following: Toys for Tots Campaign
Results; Service to Centre for Industry and Technology Begins; and Snow and Ice
Season Begins.
(For full text, see Management Letter on file in the Secretary's Office.)
Dr. Butler moved that the Management Letter be received and filed. The
motion was seconded by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of December, 1983.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Dr. Butler and adopted.
OTHER BUSINESS:
There being no further
adjourned at 1:40 p.m.
APPROVED:
business,
the President declared the meeting
Secretary
Greater Roanoke Transit Company
February 27, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, February 27, 1984, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, and President Noel C.
Taylor ....................................................................... 6.
ABSENT: Director James O. Trout .................................... 1.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Harvey moved that the reading of the minutes of the regu-
lar meeting held on Monday, January 23, 1984, be dispensed with, and that the
minutes by approved as recorded. The motion was seconded by Mr. Musser and
adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated February 27, 1984, with regard to the following: Diesel Fuel Prices Rise;
Construction Schedule Update; and East Orange Avenue Route Update.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Dr. Butler and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of January, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Harvey and adopted.
APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager presented
a written report recommending that the Board of Directors appoint certain mem-
bers of the board and staff to serve as the Budget Review Committee.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board concur in the request. The motion was
seconded by Mrs. Bowles and adopted.
The President appointed Messrs. Howard E. Musser, Chairman, Robert A.
Garland, W. Robert Herbert and Joel M. Schlanger as members of the Fiscal Year
1984-85 Budget Review Committee.
TOUR BUS SERVICING: The General Manager presented a written report
advising that tourism is an important element of economic development for the
City; that the tour bus industry is a major part of the tourism industry; that
full service facilities are not available for tour buses traveling to and
through the Roanoke Valley; and GRTC has facilities which can be made available
for this need.
The General Manager recommended that the Board grant authorization to
make the GRTC facilities available to tour buses for full servicing of their
vehicles.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO MAKE COMPANY
FACILITIES AVAILABLE FOR THE SERVICING OF COMMERCIAL TOUR BUSES.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The General Manager is
servicing of non-company commercial
available for this purpose.
authorized to establish a program for the
tour buses and to make company facilities
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 27th day of February, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor, President
Noel C. Taylor, President
S/Mary F. Parker, Secretary
Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was
seconded by Dr. Butler and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser and President
Tayl or ....................................................................... 6.
NAYS: None ......................................................... O.
(Director Trout was absent.)
MARKET SQUARE PARKING GARAGE RATE STRUCTURE: The General Manager pre-
sented a written report advising that the parking rate structure was established
by the Board on April 18, 1983, in the adoption of the operating budget for
fiscal year 1983-84; that free parking was established after 5:00 p.m. weekdays
and all day Saturday and Sunday; that additional hours of operation with an
attendant present are now required due to Center-In-The-Square activities and
greater activity in the Market area; and additional revenues are needed
therefor.
The General Manager recommended that the Board establish hours of
operation for the Market square Garage at 6:00 a.m. - 12:00 midnight, Monday -
Thursday; 6:00 a.m. - 2:00 a.m., Friday; 8:00 a.m. - 2:00 a.m., Saturday; t2:00
noon - 12:00 midnight, Sunday; and amend the parking rate structure to provide a
flat fee of $0.50 after 6:00 p.m., and two hours free parking followed by the
normal rate structure during the day on Saturday and Sunday, the normal rate to
r~m'~throuqh 6:00 R.m., with the new rates and~.o~era~t~n~ hours ~o be c~anged as
of March 19, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO ESTABLISH CERTAIN
HOURS OF OPERATION AND TO AMEND THE PARKING RATE STRUCTURE FOR THE
MARKET SQUARE PARKING GARAGE.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The General Manager is authorized to establish the following hours
of operation for the Market Square Parking Garage:
Monday through Thursday - 6:00 a.m. to midnight
Friday - 6:00 a.m. to 2:00 a.m.
Saturday - 8:00 a.m. to 2:00 a.m.
Sunday - noon to midnight
2. The General Manager is authorized to amend the parking rate struc-
ture to provide a flat fee of 50~ after 6:00 p.m. on all normal days of opera-
tion and two hours free parking followed by the normal rate structure on
Saturday and Sunday before 6:00 p.m.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 27th day of February, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor, President
Noel C. Taylor, President
S/Mary F. Parker, Secretary
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser and President
Taylor ...................................................................... 6.
NAYS: None ........................................................ O.
(Director Trout was absent.)
OTHER BUSINESS:
There being no further business, the
adjourned at 1:40 p.m.
Presi dent~
President declared the meeting
ATTEST:
Secretary
Greater Roanoke Transit Company
March 26, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, March 26, 1984, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. ~Butler, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout, and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. W. Robert Herbert, Assistant Vice President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Comnsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the
regular meeting held on Monday, February 27, 1984, be dispensed with, and that
the minutes by approved as recorded. The motion was seconded by Dr. Butler and
adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated March 26, 1984, with regard to the following: Vanpool Leased Through
RRIDES; Riverdale Detour; and General Assembly - Transit Related Business.
(For full text, see Management Letter on file in the Secretary's Office.)
Dr. Butler moved that the Management Letter be received and filed. The
motion was seconded by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of February, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report
was seconded by Mr. Garland and adopted.
OTHER BUSINESS:
There being no further business,
adjourned at 1:42 p.m.
APPROVED: ident~
Pres
be received and filed. The motion
the
President declared the meeting
ATTEST: ~~
Secretary
Greater Roanoke Transit Company
April 23, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, April 23, 1984, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G.
Harvey, II, James O. Trout, and President Noel C. Taylor ..................... 5.
ABSENT: Directors Wendell H. Butler and Howard E. Musser ........... 2.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, March 26, 1984, be dispensed with, and that the
minutes by approved as recorded. The motion was seconded by Mrs. Bowles and
adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated April 23, 1984, with regard to the following: Valley Metro Receives
Awards; and "Pride In Your Ride" Campaign Begins.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of March, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and adopted.
AWARD OF INSURANCE CONTRACTS: The General Manager submitted a written
report with regard to the award of insurance contracts for Vehicle and General
Liability insurance and Workmen's Compensation insurance for the period of
April 1, 1984, through March 31, 1985.
(For full text, see report on file in the Secretary's Office.)
The General Manager recommended authorization to execute insurance
contracts for the Transit Casualty Insurance Company's vehicle and general
liability insurance policy and the Hartford Insurance Company's Workmen's
Compensation insurance policy, noting that a minimum cost savings of $8,372.00
can be realized over the 1982-83 insurance contracts.
Mr. Harvey offered the following Resolution:
"A RESOLUTION PROVIDING FOR VEHICLE AND GENERAL LIABILITY AND
WORKMEN'S COMPENSATION INSURANCE FOR THE COMPANY FOR THE PERIOD
OF APRIL 1, 1984, THROUGH MARCH 31, 1985, BY ACCEPTING CERTAIN
BIDS MADE TO THE COMPANY FOR FURNISHING SAID INSURANCE; AUTHOR-
IZING THE GENERAL MANAGER TO EXECUTE THE APPROPRIATE CONTRACTS;
AND REJECTING CERTAIN BIDS MADE TO THE COMPANY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The bid of Transit Casualty Insurance Company for the Company's
liability and physical damage insurance coverage for the period from April 1,
1984, through March 31, 1985, at a total cost to the Company of $26,778.00, is
hereby ACCEPTED.
2. The General Manager and the Secretary are authorized to execute and
attest, respectively, the requisite contract with Transit Casualty Insurance
Company providing for the said vehicle and General liability insurance in such
form as is approved by the General Counsel to the Company.
3. The bid of Hartford Insurance Company to provide the Company with
Workmen's Compensation Insurance coverage for all transit system employees for
the period of April 1, 1984, through March 31, 1985, at a total cost to the
Company of $15,308.00, with year-end dividends paid to the Company according to
the loss experience of the plan, is hereby ACCEPTED.
4. The General Manager and the Secretary are hereby authorized to
execute and attest, respectively, the requisite contract with Hartford
Insurance Company providing for said Workmen's Compensation Insurance coverage
in form approved by the General Counsel to the Company.
5. The General Manager is hereby authorized to take such other action
as may be necessary to finalize the said vehicle and general liability insurance
and Workmen's Compensation Insurance contracts.
6. The other bids made to the Company for the provision of such
vehicle and general liability insurance and Workmen's Compensation Insurance are
hereby REJECTED, and the Secretary is directed to notify such other bidders and
to express the Company's appreciation for their bids.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 23rd day of April, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor, President
Noel C. Taylor, President
S/MarS F. Parker, Secretary
Mary F. Parker, Secretary"
Mr. Harvey moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout, and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Directors Butler and Musser were absent.)
FISCAL YEAR 1985 TRANSIT SERVICE PLAN: The General Manager submitted a
written report transmitting the Fiscal Year 1985 Transit Service Plan, advising
that the service level will remain constant from Fiscal Year 1984 with the
exception of re-routing of the Saturday Riverdale route to include portions of
the Kenwood Neighborhood, and in-fill trips on the Salem-Shenandoah route; that
the fare structure will be unchanged; that the budget will be based on the same
level of service and fare as operated in Fiscal Year 1984; and that ridership
should increase as a result of a slight service increase as well as continuation
of the more aggressive marketing and public information program.
(For full text, see report on file in the Secretary's Office.)
The General Manager recommended approval of the Fiscal Year 1985
Service Plan as submitted.
Mrs. Bowles moved that the Board of Directors concur in the report.
The motion was seconded by Mr. Garland and adopted.
APPLICATION FOR FEDERAL OPERATING ASSISTANCE: The General Manager sub-
mitted a written report advising that Federal operating assistance is available
to Greater Roanoke Transit Company under Section 5 of the Urban Mass
Transportation Act of 1964, as amended; that the anticipated funding breakdown
for the recommended Fiscal Year 1985 budget is Operating Revenue - $872,914.00,
Federal - $757,518.00, State - $323,344.00, Other Local - $39,174.00, and City
of Roanoke - $385,000.00, making a total of $2,377,950.00; and that a Resolution
authorizing the filing of future operation assistance grants is necessary.
(For full text, see report on file in the Secretary's Office.)
The General Manager recommended adoption of a Resolution authorizing
the President to file applications with the U. S. Department of Transportation
for federal operating assistance as provided by UMTA regulations and based on
Board-approved GRTC budgets.
Mr. Trout offered the following Resolution:
"A RESOLUTION AUTHORIZING COMPANY OFFICIALS TO FILE APPLICATIONS
FOR FEDERAL OPERATING ASSISTANCE GRANTS UNDER THE URBAN MASS
TRANSPORTATION ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make grants
for mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain
obligations on the applicant, including the provision by it of the local share
of project costs;
WHEREAS, it is required by the U. S. Department of Transportation in
accord with the provisions of Title VI of the Civil Rights Act of 1964, that in
connection with the filing of an application for assistance under the Urban Mass
Transportation Act of 1964, as amended, the applicant give an assurance that it
will comply with Title VI of the Civil Rights Act of 1964 and the U. S.
Department of Transportation requirements thereunder;
WHEREAS, it is the goal of the applicant that minority business
enterprise be utilized to the fullest extent possible in connection with this
project, and that definitive procedures shall be established and administered to
ensure that minority businesses shall have the maximum feasible opportunity to
compete for contracts when procuring construction contracts, supplies, equipment
contracts, or consultant and other services.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that:
Noel C. Taylor, President, is authorized to execute and
file applications on behalf of Greater Roanoke Transit
Company with the U. S. Department of Transportation,
pursuant to the Urban Mass Transportation Act of 1964,
as amended, to aid in the financing of operating
assistance for fiscal year 1985, based on Board-approved
Greater Roanoke Transit Company budgets.
e
Noel C. Taylor, President, is authorized to execute and
file with such applications an assurance or any other
document required by the U.S. Department of
Transportation effectuating the purposes of Title VI of
the Civil Rights Act of 1964.
William E. Callahan, Jr., General Manager, is authorized
to furnish such additional information as the U.S.
Department of Transportation may require in connection
with such applications.
e
Noel C. Taylor, President, is authorized to set forth
and execute affirmative minority business policies in
connection with the project's procurement needs.
e
Noel C. Taylor, President, is authorized to execute
grant agreements on behalf of Greater Roanoke Transit
Company with the U.S. Department of Transportation for
aid in the financing of the operating assistance project.
ADOPTED by a vote of the Board of Directors this 23rd day of April,
1984.
APPROVED: ATTEST:
S/Noel C. Taylor, President
Noel C. Taylor, President
S/Mary F. Parker, Secretary
Mary F. Parker, Secretary"
Mr. Trout moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout, and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Directors Butler and Musser were absent.)
PERMIT FOR ACCESS INTO CAMPBELL COURT: The General Manager submitted a
written report advising that access has been requested by Hugh A. and Bridget B.
Meagher into Campbell Court from the rear of the new location of Alexander's
Restaurant at 105 South Jefferson Street; that the cost of this access will be
borne by the petitioners; that necessary insurance coverage will be required on
behalf of GRTC; that Campbell Court will be enhanced due to increased pedestrian
traffic; and that access will only be granted during the normal business hours
of the Campbell Court facility.
(For full text, see report on file in the Secretary's Office.)
The General Manager recommended that a revocable permit be granted to
Hugh A. and Bridget B. Meagher for access into Campbell Court from 105 South
Jefferson Street, and that the President be authorized to execute all necessary
documents for the permit and the General Manager be authorized to impose any
additional requirements for the protection and benefit of GRTC.
Mr. Harvey offered the following Resolution:
"A RESOLUTION GRANTING TO BRIDGET B. AND HUGH A. MEAGHER, A
REVOCALBE PERMIT TO HAVE ACCESS TO AND TO CROSS CERTAIN COMPANY
PROPERTY UPON CERTAIN TERMS AND CONDITIONS
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company as follows:
1. Permission is hereby granted to Bridget B. and Hugh A. Meagher,
their guests, agents and invitees to have access to an to cross a certain por-
tion of property owned by this corporation located on the premises of the
Campbell Avenue Transportation Center Mini-Mall, the location of such access
being at the rear of 105 South Jefferson Street through a wall at the ease end
of Campbell Court using a sidewalk located along that end of the facility, being
more particularly described in a report of the General Manager dated April 23,
1984 and the attachments thereto.
2. The permit granted by this resolution shall be revocable at the
pleasure of the Company.
3. Any and all costs in connection with the granting of this permit
shall be borne by Bridget B. and Hugh A. Meagher, (the permittee).
4. The permittee shall restore the sidewalk and adjacent area to
substantially the same condition with existed prior to any construction
necessary to provide for the access granted by this permit.
5. The permittee shall, and by execution of this ordinance, does agree
to indemnify and save harmless the Company, and the City of Roanoke, their offi-
cers, agents and employees from any and all claims, legal actions and judgments
advanced against the Company and/or the City of Raonoke and for expenses the
Company and/or the City of Roanoke may incur in this regard, arising out of the
permittee's intentional acts or negligent acts or omissions with respect to the
rights or privileges granted hereby.
6. Permittee shall for the duration of this permit, with respect to
claims arising out of any necessary construction, maintenance and usage of the
access granted hereby over Company property, furnish to the General Manager evi-
dence of general public liability insurance with limits of not less than, in the
case of bodily injury liability insurance, $500,000 for injuries, including
death, to one person in any one occurrence and $1,000,000, annual aggregate, and
in the case of property damage insurance, $500,000 for damage in any one
occurrence and $1,000,000, annual aggregate, and including the Company and/or
the City of Roanoke, their officers, employees and agents as additional
insureds.
7. Permittee shall give notice to the General Manager prior to entry on
to Company property for any construction work necessary to implement the access
granted under this permit.
8. Permittee agrees that except in cases of emergency, such access
shall only be utilized during the regular business hours of the Campbell Avenue
Transportation Center Mini-Mall or parking facilities.
9 This permit shall be in full force and effect at such time after its
effective date as a copy, duly signed, sealed, attested and acknowledged by
Bridget B. and Hugh A. Meagher, has been filed in the Office of the Secretary of
the Company.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 23rd day of April, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor, President S/Mary F. Parker, Secretary
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Harvey moved the adoption of the Resolution. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout, and President Taylor-5.
NAYS: None ........................................................... O.
(Directors Butler and Musser were absent.)
REPORTS OF COMMITTEES:
FISCAL YEAR 1985 GRTC BUDGET: The Budget Review Committee composed of
Messrs. Howard E. Musser, Chairman, Robert A. Garland, W. Robert Herbert and
Joel M. Schlanger, submitted a written report advising that the committee met on
April 9, 1984, and recommends that the 1985 fiscal year budget for transit ser-
vice be adopted by the Board, noting that fares would remain at the fiscal year
1984 level with no changes; that funding would be provided as follows, with
changes from the fiscal year 1984 budget levels shown in parentheses:
Operati.n~Revenue: 872,914 (+2.2%)
Federal : 757,518 (+9:9%)
State : 323,344 (+2.5%)
Other Local : 39,174 (-11.0%)
City of Roanoke : 385,000 (-0.2%)
that service levels will be continued at fiscal year 1984 levels, with the addi-
tion of service to the Cooper Industries plant; and that timing of this action
completes the GRTC budget process and allows for inclusion in the City of
Roanoke budget process and early application for federal grants.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mrs. Bowles and adopted.
FISCAL YEAR 1985 GRTC BUDGET FOR THE WILLIAMSON ROAD, MARKET SQUARE,
AND CAMPBELL COURT FACILITIES: The Budget Review Committee composed of Messrs.
Howard E. Musser, Chairman, Robert A. Garland, W. Robert Herbert and Joel M.
Schlanger, submitted a written report advising that the committee met on
April 9, 1984, and recommends that the 1985 fiscal year GRTC budget for the
Williamson Road, Market Square, and Campbell Court parking facilities be adopted
by the Board, noting that funding for operation of their facilities will be pro-
vided by operating revenues; that Williamson Road will be open 24 hours a day
with entry only to monthly parkers with a key-card; that Market Square will be
open with an attendant present during noon-midnight on Sunday,
7:00 a.m.-midnight Monday to Thursday, 7:00 a.m.-2:00 a.m. on Friday, and
8:00 a.m.-2:00 a.m. on Saturday; that Campbell Court will be open during the
hours of operation of the transit system and as needed by tenants; that parking
rates will be adjusted for Williamson Road and Market Square, and established
for Campbell Court; and that timing of this action completes the GRTC budget
process and allows for inclusion in the City of Roanoke budget process, and
early application for federal grants.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mr. Harvey and adopted.
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and adopted.
OTHER BUSINESS:
There being no further business, the President declared the meeting
adjourned at 1:55 p.m.
President I
Secretary
Greater Roanoke Transit Company
May 29, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Tuesday, May 29, 1984, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G.
Harvey, II, Howard E. Musser (arrived at 1:57 p.m.), James O. Trout, and
President Noel C. Taylor ..................................................... 6.
ABSENT: Director Wendell H. Butler ................................. O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel Mo Schlanger, Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Ms. Janet L. D'Ignazio, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the
regular meeting held on Monday, April 23, 1984, be dispensed with, and that the
minutes by approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
PRESIDENT:
STOCKHOLDERS' MEETING: The President submitted a written report recom-
mending that the Annual Stockholders' Meeting be held on Monday, June 25, 1984,
immediately following the meeting of the Roanoke City Council scheduled for that
date, in the City Council Chamber.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION SETTING THE ANNUAL MEETING OF STOCKHOLDERS OF GREATER
ROANOKE TRANSIT COMPANY FOR JUNE 25, 1984, IMMEDIATELY FOLLOWING THE
MEETING OF ROANOKE CITY COUNCIL IN THE CITY COUNCIL CHAMBER OF THE
ROANOKE CITY MUNICIPAL BUILDING.
WHEREAS Section i of Article II of the By-Laws of Greater Roanoke
Transit Company provides that the annual meeting of the stockholders of the
Company shall be held during the month of June of each year at a day, time and
place to be fixed by the Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that the annual meeting of stockholders shall be held on
June 25, 1984, immediately following the meeting of Roanoke City Council in the
City Council Chamber of the Roanoke City Municipal Building.
ADOPTED by a vote of the Board of Directors the 29th day of May, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Director Butler was absent; Director Musser had not arrived.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated May 29, 1984, with regard to the following: RRIDES Registers lOOth
Carpool; and Valley Metro Participates in "Career Days."
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The
motion was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of May, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and adopted.
COMMONWEALTH OF VIRGINIA ADMINISTRATIVE & MAINTENANCE EXPENSES
ASSISTANCE FOR FY 1985: The General Manager submitted a written report advising
that Greater Roanoke Transit Company is eligible for up to $638,045.00 in state
administrative and maintenance aid during fiscal year 1985; that funding depends
on reimbursement of actual authorized expenses; and authorization is needed from
the Board of Directors to file an application.
Mr. Callahan recommended authorization for the General Manager to file
an application requesting up to $638,045.00 from the Commonwealth of Virginia,
and for the President to execute grant agreements for such amount.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR ADMIN-
ISTRATIVE AND MAINTENANCE EXPENSES ASSISTANCE FUNDS FOR FY-1985
BY THE GENERAL MANAGER; AND THE EXECUTION OF NECESSARY GRANT
CONTRACTS FOR SUCH FUNDS BY THE COMPANY PRESIDENT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The General Manager is hereby authorized to file the necessary
application and the accompanying documents with the Commonwealth of Virginia
Department of Highways and Transportation for up to $638,045.00 in
Administrative and Maintenance Expenses Assistance Funds for Fiscal Year 1985.
2. The President and Secretary are hereby authorized to execute, seal
and attest, respectively, the necessary grant contracts and accompanying docu-
mentation for such funds.
ADOPTED by a vote of the Board of Directors this 29th day of May, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor
Noel C. Taylor, President
S/Mar~ F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Director Butler was absent; Director Musser had not arrived.)
APPLICATION FOR STATE AID FOR RIDESHARING PROGRAM: The General Manager
submitted a written report advising that Greater Roanoke Transit Company is eli-
gible for up to $60,105.00 in state assistance for ridesharing efforts during
fiscal year 1985; that the Roanoke Ridesharing Program was begun in December,
1982, using funds available for experimental transportation programs from the
Virginia Department of Highways & Transportation; that initial efforts have
focused on downtown Roanoke employers and the new Cooper Industries plant; that
sixty of seventy-two downtown employees contacted thus far have agreed to par-
ticipate in the Program; that approximately 2,200 surveys have been received to
date by the Program from 11,752 employees, and of this total 374 employees
requested carpool matching services; that one hundred carpools have been con-
firmed to be in operation under the Program with additional carpools awaiting
verification; that one hundred and sixty-one carpool applicants have been
referred to Valley Metro as a travel alternative; and authorization is required
from the Board of Directors to file the necessary grant applications with VDH&T
and to continue the Ridesharing Program through June, 1985.
The General Mana§er recommended that a Resolution be adopted
authorizing filing of the grant application, execution of necessary contracts
and continuation of the Ridesharin9 Program through June 30, 1985.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE CONTINUATION OF THE RIDESHARING PROGRAM
THROUGH JUNE 30, 1985; THE FILING OF AN APPLICATION FOR RIDESHARING
FUNDS BY THE GENERAL MANAGER; AND THE EXECUTION OF NECESSARY GRANT
CONTRACTS FOR RIDESHARING FUNDS BY THE COMPANY PRESIDENT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The Company's Ridesharing program is hereby authorized to continue
through June 30, 1985;
2. The General Manager is hereby authorized to file the
application and the accompanying documents with the Commonwealth of
Department of Highways and Transportation for Ridesharing funds;
necessary
Virginia
3. The President and Secretary are hereby authorized to execute, seal
and attest, respectively, the necessary grant contracts and accompanying docu-
mentation for Ridesharing funds.
ADOPTED by a vote of the Board of Directors this 29th day of May, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mar~ F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Director Butler was absent; Director Musser had not arrived.)
CHANGE ORDER NO. 5, TRANSPORTATION CENTER/MINI-MALL: The General
Manager submitted a written report advising that a change order to the contract
with Heindl-Evans, Inco, for construction of the Transportation Center/Mini-Mall
is needed for deletion of the Campbell Avenue Pedestrian Bridge because an ease-
ment agreement with Allied Stores, owners of Miller & Rhoads, could not be
reached; for utility revisions to modify storm drainage systems to deal with
existing drainage conditions, to reroute a sewer line to accomodate the existing
position of connection, and to add anchors to the fuel tank; and for minor revi-
sions in design to improve the facility, meet the floodproofing code, and for
miscellaneous field modifications. He further advised that this change order
will decrease the amount of the contract by $99,923.00, and that the revised
total contract amount will be $3,165,953.44.
The General Manager recommended authorization for the issuance of
Change Order No. 5 to the contract with Heindl-Evans, Inc., decreasing said
contract by $99,923.00, and leaving a job contingency of $371,271.56.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT OF THIS COMPANY TO ENTER INTO
CHANGE ORDER NO. 5 TO THE CONTRACT WITH HEINDL-EVANS, INC., OF
MECHANICSVILLE, VIRGINIA, FOR THE CONSTRUCTION OF THE TRANSPORTATION
CENTER/MINI-MALL.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized, for and on
behalf of this Company, to issue and execute the following Change Orders to the
contract with Heindl-Evans, Inc., of Mechanicsville, Virginia, for the deletion
of and addition of certain work on the Transportation Center/Mini-Mall:
AMOUNT INCLUDING CHANGE ORDER
NOS. 1, 2, 3 & 4
$ 3,265,876.44
Change Order No. 5
Deletion of Campbell Avenue
Pedestrian Bridge
- ($ 124,829.00)
Utility revisions
+ $ 9,530.00
Minor design revisions
+ $ 15,376.00
TOTAL CONTRACT AMOUNT INCLUDING
CHANGE ORDER NO. 5 $ 3,165,953.44
2. The Change Order shall be in a form acceptable to the General
Counsel of this Company.
ADOPTED by vote of the Board of Directors of Greater Roanoke Transit
Company this 29th day of May, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor
Noel C. Taylor, President
S/Mar~ F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Trout and President
Taylor ....................................................................... 5.
NAYS: None ......................................................... O.
(Director Butler was absent; Director Musser had not arrived.)
MINORITY BUSINESS ENTERPRISE UTILIZATION PLAN: The General Manager
submitted a written report advising that new regulations related to spending
Federal funds with certified minority business have been issued by the Urban
Mass Transportation Administration; that adoption of a Minority Business
Enterprise (MBE) Utilization Plan is required under these regulations; and
compliance with these regulations is necessary for receipt of Federal operating
assistance.
The General Manager recommended that the Board adopt a Resolution
adopting the Greater Roanoke Transit Company Minority Business Enterprise
Utilization Plan.
(For full text, see report on file in the Secretary's Office.)
"A RESOLUTION EXPRESSING THE COMPANY'S COMMITMENT TO AND ADOPTING THE
DISADVANTAGED AND WOMEN BUSINESS ENTERPRISE AFFIRMATIVE ACTION PLAN
FOR GREATER ROANOKE TRANSIT COMPANY; AND AUTHORIZING THE GENERAL
MANAGER TO SUBMIT SAID PLAN TO THE URBAN MASS TRANSPORTATION
ADMINISTRATION.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. Consistent with Urban Mass Transportation Administration
Regulations, the Greater Roanoke Transit Company has developed a Disadvantaged
and Women Business Enterprise Affirmative Action Plan to be administered by
management to assure that disadvantaged and women business enterprises shall
contracts financed in whole or in part with funds derived from the United States
Department of Transportation (DOT).
2. The Disadvantaged and Women Business Enterprise Affirmative Action
Plan for the Greater Roanoke Transit Company, establishing a disadvantaged busi-
ness enterprise goal of 10% and a women business enterprise goal of 1% of all
DOT funds, is hereby ADOPTED.
3. The General Manager is authorized to submit the Company's
Disadvantaged and Women Business Enterprise Affirmative Action Plan and any
necessary accompanying documentation to the Urban Mass Transportation
Administration.
4. It is the policy of the Greater Roanoke Transit Company to
establish, review and maintain specific measurable and attainable percentage
goals for disadvantaged business enterprise and women business enterprise par-
ticipation in contracts utilizing DOT funds.
5. This resolution and policy statement shall be circulated
throughout the community, including minority, female and non-minority businesses
and organizations, and to employees of the Greater Roanoke Transit Company.
ADOPTED by a vote of the Board of Directors the 29th day of May, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor
Noel C. Taylor, President
S/Mar~ F. Parker
Mary F. Parker, Secretary"
(Director Musser entered the meeting at 1:57 p.m.)
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President
Taylor ....................................................................... 6.
NAYS: None ......................................................... O.
(Director Butler was absent.)
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting
adjourned at 2:00 p.m.
President ~
Secretary
Greater Roanoke Transit Company
June 25, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, June 25, 1984, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Wendell H. Butler, Robert A.
Garland (arrived at 1:35 p.m.), James G. Harvey, II, Howard E. Musser, James O.
Trout, and President Noel C. Taylor .......................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Tuesday, May 29, 1984, be dispensed with, and that the minu-
tes by approved as recorded. The motion was seconded by Mr. Musser and adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated June 25, 1984, with regard to the following: Annual Bus Roadeo Competi-
tion; and Valley Metro Installs Computerized Accounting System.
(For full text, see Management Letter on file in the Secretary's Office.)
· ~t H~rvey moved that the Management Letter be received and filed~ The
motion~was seconded'by~r~ Musser and adopted. ~ -~ '~ ~. ,~?
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of May, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed.
was seconded by Dr. Butler and unanimously adopted.
The motion
EXPERIMENTAL GRANT FOR 'BUDGET STRETCHER DAYS' PROGRAM: The General
Manager submitted a written report advising that funds are available from the
Virginia Department of Highways and Transportation to fund 95% of the cost of an
experimental transit service project for up to twelve months; that a reduced
fare program grant proposal has been prepared, said program to reduce Valley
Metro's fare from 75~ to 25~ on the last four working days of each month in a
promotion to be called "Budget Stretcher Days"; that the program is intended to
increase ridership at the low demand end of the month, to evaluate whether addi-
tional riders continue to ride after that time period, and to attract new
riders; and authorization is required to submit an application for funds.
The General Manager recommended that a Resolution be adopted
authorizing the President to file an experimental service grant application and
to execute necessary grant contracts.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE AN EXPERIMENTAL SER-
VICE GRANT APPLICATION AND GRANT CONTRACT WITH THE VIRGINIA DEPARTMENT
OF HIGHWAYS AND TRANSPORTATION FOR 'BUDGET STRETCHER DAYS' PROGRAM.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized to execute and
file, and attest, respectively, an application with the Virginia Department of
Highways and Transportation to fund 95% of the costs of an experimental transit
service project in a promotion to be called 'Budget Stretcher Days.'
2. The President and Secretary are authorized to execute and attest,
respectively, any grant contract which may be awarded in connection with the
said 'Budget Stretcher Days' program as well as any supplemental documentation
or amendments to said grant contract which may be deemed necessary.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 25th day of June, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor
Noel C. Taylor, President
S/Mar~ F. Parker
Mary F. Parker, Secretary"
Mr. Harvey moved the adoption of the Resolution.
seconded by Mr. Musser adopted by the following vote:
The motion was
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and
President Taylor ............................................................. 7.
NAYS: None ......................................................... O.
TRADE AGREEMENT WITH WFIR RADIO: The General Manager submitted a writ-
ten report advising that an agreement with WFIR Radio which trades painting a
bus with the WFIR Rainbow logo and free rides from 9:00 a.m. to 3:00 p.m. week-
days, for $29,760.00 of free advertising for GRTC services on WFIR Radio, will
expire on June 30, 1984; that revenue ridership increased 3.03% during the last
eleven months, some of which can be attributed to the Rainbow Bus; that public
awareness of Valley Metro has increased from special promotions done in conjunc-
tion with WFIR, and from increased advertising made possible by the free radio
time; that purchasing procedures require the opportunity to contract for these
services to be offered competitively, and proposals were opened May 18; and WFIR
Radio submitted the only bid for $34,752.00 ($26,064.00 of free advertising time
on WFIR and $8,688.00 on WFIR's sister station WPVR).
Mr. Callahan recommended that the Board authorize the General Manager
to enter into a trade agreement with WFIR Radio.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION ACCEPTING THE PROPOSAL OF WFIR RADIO FOR A TRADE OF AD-
VERTISING FOR SERVICES AND AUTHORIZING THE COMPANY'S GENERAL MANAGER
TO ENTER INTO THE APPROPRIATE AGREEMENT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The proposal by WFIR Radio to provide a total of $34,752.00 of
free advertising time in exchange for use of a Company bus painted with the WFIR
logo, upon certain terms and conditions as more specifically set out in report
by the General Manager to the Board of Directors dated June 25, 1984, is hereby
ACCEPTED.
2. The General Manager and Secretary are hereby authorized on behalf
of the Company to execute and attest, respectively, the requisite trade
agreement with WFIR Radio based upon the Company's request for proposals and the
proposal made by WFIR, said agreement to be in such form as is approved by the
General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 25th day of June, 1984.
APPROVED: ATTEST:
S/Noel C. Ta~lor S/Mar~ F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowles, Butler, Garland, Harvey, Musser, Trout and
President Taylor ............................................................. 7.
NAYS: None ......................................................... O.
OTHER BUSINESS:
BUS SERVICE: Mrs. Bowles requested that the General Manager investi-
gate the feasibility of providing bus service to the Riverland Road, S. E., sec-
tion of the City.
There being no further business, the President declared the meeting
adjourned at 1:40 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
July 23, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, July 23, 1984, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater ~o~noke Transit Company; Mr. W. Robert Herbert, Assistant Vi~e President
of Oper~t~ns~ Greate: Roanok~ Transit Company; Mr. lWi~bur~.C~ Dibling,~ Jr.,
General Counsel, Greater Roanoke Transit Company; ~ M~. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E, Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by Director Elizabeth T. Bowles.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, June 25, 1984, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Musser and adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated July 23, 1984, with regard to the following: Thirteenth Street Bridge
Reopens; Rainbow Bus Hours Expanded; and Valley Metro Selected as Test Site for
Automatic Passenger Counting Device Experiment.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed.
The motion was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of June, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Garland and unanimously adopted.
LEASE OF INTERCITY BUS TERMINAL SPACE IN TRANSPORTATION CENTER: The
General Manager submitted a written report advising that bids were solicited for
terms to lease space in the Transportation Center to intercity bus operators;
that one bid was received from Trailways Lines, Inc., for a term of ten years
with lease payment in the greater amount of $26,400.00 per year for 5% of the
yearly Trailways originated ticket and express sales and commissions; and
authorization is needed to award and enter into this lease.
The General Manager recommended that a lease be awarded to Trail ways
Lines, Inc., for intercity bus terminal space in the Transportation Center, and
that the President be authorized to execute the lease.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION OF THE BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT
COMPANY ACCEPTING THE BID OF TRAILWAYS LINES, INC., FOR THE LEASE OF
INTERCITY BUS TERMINAL SPACE IN THE COMPANY'S TRANSPORTATION CENTER.
Be IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The bid of Trailways Lines, Inc., for the lease of Intercity Bus
Terminal space in the Company's Transportation Center for I ten year term with
the option for 3 additional ten year periods each upon terms and conditions
mutually agreed upon by both parties with lease payments to be made to the
Company in the greater amount of $26,400 per year or 5% of the yearly Trailways
originated ticket and express sales and commissions, such bid consistent with
the terms and conditions of the Company's advertisement is hereby accepted.
2. The President and Secretary are authorized to execute and attest
respectively the requisite lease agreement with Trailways Lines, Inc., said
lease agreement to be in form approved by the Company's general counsel.
ADOPTED by the Board of Directors
this ~3rd day of J~]~, 1984.
APPROVED:
of Greater Roanoke Transit Compan~
AT~ES~:
S/Noel C. Taylor
Noel C. Taylor, President
Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles Mrs. Bowles moved the adoption of the Resolution. The
motion was seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor ............................................................. 7.
NAYS: None ......................................................... O.
SECRETARY:
ELECTIONS OF OFFICERS: The Secretary presented a written report
advising that Article V, Officers, of the By-Laws of the Greater Roanoke Transit
Company provides that the~f Directors, promptly after their ~ection each
year, shall elect a President, one or more Vice-Presidents, a Secretary, a
Treasurer and such other officers as it may deem proper to serve for a term of
one year each commencing upon the date of their election and until their respec-
tive successors are elected and qualify.
(For full text, see report on file in the Secretary's Office.)
The President opened the floor for nominations for a President,
Vice-President, Vice-President of Operations, Assistant Vice President of
Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and
Registered Agent.
Mrs. Bowles placed in nomination the names of Noel C. Taylor as
President; James G. Harvey, II, as Vice-President; H. B. Ewert as Vice-President
of Operations; W. Robert Herbert as Assistant Vice-President of Operations;
Mary F. Parker as Secretary; Judith M. St. Clair as Assistant Secretary; Joel M.
Schlanger as Treasurer; James D. Grisso as Assistant Treasurer; Jesse A. Hall as
Assistant Treasurer; and Wilburn C. Dibltng, Jr., as Registered Agent.
There be no further nominations, the abovenamed persons were reelected
as officers of the Greater Roanoke Transit Company for terms of one year each
commencing upon the date of their election and until their respective successors
have been duly elected and shall have duly qualified, by the following vote:
FOR DR. TAYLOR, MR. HARVEY, MR. EWERT, MR. HERBERT, MS. PARKER, MRS.
ST. CLAIR, MR. SCHLANGER, MR. GRISSO, MR. HALL AND MR. DIBLING: Directors
Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .......... 7.
OTHER BUSINESS: NONE.
There being no further business,
adjourned at 1:40 p.m.
President
the President
declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
August 27, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, August 27, 1984, at 1:30 p.m., in the City Council Chamber, fourth ~oor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Robert A. Garland, James G.
Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ..... 6.
ABSENT: Director Elizabeth T. Bowles ................................ 1.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Noel C. Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, July 23, 1984, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Garland and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
EXECUTIVE SESSION: The General Manager submitted a written report
requesting an Executive Session to discuss a matter involving potential litiga-
tion pursuant to Section 2.1-344 (a) (6), Code of Virginia (1950), as amended.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the request to convene in
Executive Session to discuss a matter involving potential litigation pursuant to
Section 2.1-344 (a) (6), Code of Virginia (1950), as amended. The motion was
~econded by Mr. Harvey and adopted.
EXECUTIVE SESSION: The General Manager submitted a written report
requesting an Executive Session to discuss a matter involving the acquisition
and use of real property for public purposes, pursuant to Section 2.1-344
{a) (2), Code of Virginia (1950), as amended.
{For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the request to convene in
Executive Session to discuss a matter involving the acquisition and use of real
property for public purposes, pursuant to Section 2.1-344 (a) (2), Code of
Virginia {1950), as amended. The motion was seconded by Mr. Harvey and adopted.
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated August 27, 1984, with regard to the following: RRIDES Receives Computer
Programming from Virginia Western Community College; Virginia Department of
Highways and Transportation Rejects Budget Stretcher Days Grant; and Service
Adjustment Planned.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The
motion was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of July, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Musser and unanimously adopted.
LEASE FOR TEMPORARY INFORMATION CENTER: The General Manager submitted
a written report advising that premises leased for an Information Center at 305
South Jefferson Street must be vacated by August 29, 1984; that the Transporta-
tion Center will not be ready for occupancy until after the first of the year
due to the facade collapse; and that a temporary location has been identified at
408 South Jefferson Street.
The General Manager recommended that a lease be executed for use of 408
South Jefferson Street as an Information Center at a cost of $500.00 per month
for a term of six months with month-to-month continuation as needed.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE A LEASE FOR THE USE
OF 408 SOUTH JEFFERSON STREET AS AN INFORMATION CENTER FOR THE
COMPANY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that the President and Secretary are authorized to exe-
cute and attest, in form approved by the General Counsel, a lease for
the use of the premises at 408 South Jefferson Street as an Information
Center for the Company at a cost of $400.00 per month for a six-month
term with a month-to-month continuation as needed thereafter.
ADOPTED by the Board of Directors of Greater
Company this 27th day of August, 1984.
APPROVED: ATTEST:
Roanoke Transit
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers and adopted by the following vote:
AYES: Directors Bowers, Garland, Harvey, Musser, Trout and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Bowles was absent.)
CAMPBELL COURT COLLAPSE: The General Manager submitted a written
informational report advising that the building facades collapsed on July 26,
1984; that an investigation of the cause of said collapse was requested from
VVKR, Incorporated, and from Hayes, Seay, Mattern and Mattern, and the reports
are expected to be received during the week of August 27, 1984; that the
contractor was required by the Building Commissioner's Office to begin clean-up
and securing of the remaining facades, which work began on August 10 and is now
complete; that a stop work order was issued on construction in the mall area,
and work in the transportation terminal area away from the accident site is con-
tinuing; that an investigation is beginning to determine the best use of the
remaining structure; and that the delay in project completion is unknown, but is
estimated to be approximately six months.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Harvey and adopted.
EXECUTIVE SESSION: Mr. Garland moved that the Board meet in Executive
Session to consider the two items requested at the beginning of the agenda. The
motion was seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowers, Garland, Harvey, Musser, Trout and President
Tayl or ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Bowles was absent.)
At 1:45 p.m., the Board went into Executive Session.
At 2:15 p.m., the meeting reconvened in the Council Chamer with
President Taylor presiding and all members of the Board present, with the excep-
tion of Director Bowles.
NEW GRTC OPERATIONS FACILITY: The General Manager submitted a written
report advising that the current GRTC operations facility was purchased on
March 19, 1975, by the City and is leased to GRTC for $36,000.00 per year; that
the Board authorized a feasibility study on September 26, 1983, to evaluate the
condition of the facility and recommend solutions; that the building is approxi-
mately forty years old and most equipment is original; that the study indicates
the systems in the building need to be replaced; that the facility does not meet
current building codes and is not handicapped accessible; that funding is
available for improvements on an 80% federal, 19% state, and 1% local basis; and
that direction is needed from the Board on remedying the current facility con-
ditions.
The General Manager recommended that a new facility be built on the
site of the old City Service Center at 12th Street and Campbell Avenue, S. E.,
and that the necessary documents be prepared to begin the grant process.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the Board concur in the recommendation of the
General Manager as contained in Alternative A of the report. The motion was
seconded by Mr. Bowers.
Mr. Harvey stated in his opinion the City should consider whether it
could assume the obligation of operating the bus company in the event of federal
subsidy cuts if it is going to investigate building a new facility, and
questioned what would happen to a new facility built with federal funds if
funding is withdrawn in the future. Mr. Callahan advised that ownership would
be retained by GRTC as long as the facility would be used for some type of
public transportation purposes; and that if at any point GRTC or the City were
to remove that facility or any equipment therein from public transportation pur-
poses, then there would be an obligation to return 80% of the equipment or pro-
perty to the federal goverment.
Mr. Michael Ashby appeared and stated that with regard to Item 4,
Alternative A of the report he disagreed economic development opportunities
would be maximized, because several small businesses could be located in the old
stable building alone; that with regard to Item 3, Alternative B, he felt the
vacant land of approximately 40,000 sq. ft. now owned by the City used as in-
kind contribution should make the City's share less than $10,000.00, which would
be recovered by savings in operating costs compared to Alternative A, and that
with regard to Item 5, Alternatives B, C & D, in his opinion restoration of the
old stable building has been started.
Mr. Ashby proposed that the new facility be built in an area bounded by
llth Street and 12th Street, extending from Campbell Avenue to Church A~enue,
Wl~)~ cohtains a~pr~ximately 107,000 square feet and i~,lig~l~ larger than
the old City Garage property. He advised that bus traffi~to th~s-~ea ~ould be
easier and safer due to the slight amount of other vehicular traffic; that the
property is zoned LM which is suitable for Valley Metro's use and not his; that
site preparation should be less costly because there would be only four frame
structures to raise; that the surrounding area is predominantly used for busi-
ness, and the shape of the location offers access on four sides and room for
expansion; tht the City already owns approximately one-third of the land in the
area, and the remainder is owned by five individuals, three of whom have indi-
cated to him their willingness to sell to the City; that he believes there will
be positive neighborhood effects such as developing an area already zoned for
business, aiding in the transition from a residential to a business area, pro-
viding development in an area where chances for private development are poor;
and that a project like this could give the citizens of Southeast Roanoke a new
recognition and sense of pride. He recommended that the Board delay a vote on
the matter at this time to give consideration to his proposed alternative site.
Mr. Callahan explained that the site proposed by Mr. Ashby had been
considered; that it is shaped so narrow it would be difficult to locate a
building efficiently on it; that there are four houses which would have to be
acquired and demolished, and in the Company's opinion this would not be in the
best interests of the community; that in order to build on the site a block of
Kirk Avenue located between 11th and 12th Streets would have to be closed, and
it was not felt this to be in the best interests of the area given the fact that
there was another location; and there was also a possibility of having to close a
portion of 11th Street in order to get the entire facility on the site.
The motion of Mr. Garland was then adopted.
OTHER BUSINESS:
PURCHASE OF PROPERTY: President Taylor called attention to a com-
munication referred to the Board from Mr. and Mrs. Larry Johnson concerning the
potential use of their property located at 203 and 205 12th Street, S. E.
(For full text, see communication on file in the Secretary's Office.)
Mr. Harvey moved that the communication be referred to the administra-
tion for report back to the Board as to the feasibility of purchasing the pro-
perty. The motion was seconded by Mr. Garland and adopted.
There being no further
adjourned at 2:30 p.m.
President
business, the President declared the meeting
~"~ ~u~ ~.ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
September 24, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the Vice President, Mr. James G.
Harvey, II, on Monday, September 24, 1984, at 1:30 p.m., in the City Council
Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia, pursuant to written notification by the Secretary of the
Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowl es, Robert A.
Garland, Howard E. Musser, and Vice President James G. Harvey, II ............. 5.
ABSENT: Director James O. Trout and President Noel C. Taylor ........ 2.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. James D. Grisso, Assistant
Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by Vice President James G.
Harvey, II.
The Pledge of Allegiance to the F1 ag of the United States of America
was led by Vice President Harvey.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, August 27, 1984, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Bowers and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated September 24, 1984, with regard to the following: Downtown Information
Center Relocated; and Service Changes Implemented.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Bowers moved that the Management Letter be received and filed. The
motion was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of August, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Bowers and adopted.
CAPITAL GRANT TO CONSTRUCT MAINTENANCE AND OPERATIONS FACILITY: The
General Manager submitted a written report advising that the current GRTC opera-
tions facility was purchased by the City on March 19, 1975; that the useful life
has expired for most elements of the facility since the building is approxima-
tely forty years old and most equipment is original; that the concept for
construction of a new facility at 12th Street and Campbell Avenue, S. E. was
approved by the Board on August 27, 1984; that funding is available on an 80%
federa the U.S. Department of Transportation effectuating the pur-
poses of Title VI of the Civil Rights Act of 1964, in form approved by
the Company's General Counsel.
3. That the Company's General Manager is authorized to furnish
such additional information as the U.S. Department of Transportation or
the Commonweal th of Virginia may require in connection with the appli-
cation for the program of projects.
4. That the Company's General Manager is authorized to set forth
and execute affirmative minority business policies in connection with
the program of projects' procurement needs.
5. That the Company's General Manager is authorized to execute
grant agreements on behalf of Greater Roanoke Transit Company with the
U.S. Department of Transportation or the Commonwealth of Virginia for
aid in the financing of the planning, capital and/or operating
assistance program in form approved by the Company's General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 24th day of September, 1984.
APPROVED: ATTEST:
S/James G. Harvey, II
James G. Harvey, II, Vice President
S/Mary F. Parker ,,
Mary F. Parker, Secretary
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Musser and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Musser, and Vice President
Harvey ........................................................................ 5.
NAYS: None .......................................................... O.
(Director Trout and President Taylor were absent.)
1. That the Company's General Manager is authorized to execute
and file applications on behalf of the Greater Roanoke Transit Company
with the U.S. Department of Transportation to aid in the financing of
planning, capital and/or operating assistance projects pursuant to sec-
tion 9 of the Urban Mass Transportation Act of 1964, as amended and
with the Commonwealth of Virginia in form approved by the Company's
General Counsel.
2. That the Company's General Manager is authorized to execute
and file with such applications an assurance or any other document
required by the U.S. Department of Transportation effectuating the pur-
poses of Title VI of the Civil Rights Act of 1964, in form approved by
the Company's General Counsel.
3. That the Company's General Manager is authorized to furnish
such additional information as the U.S. Department of Transportation or
the Commonwealth of Virginia may require in connection with the appli-
cation for the program of projects.
4. That the Company's General Manager is authorized to set forth
and execute affirmative minority business policies in connection with
the program of projects' procurement needs.
5. That the Company's General Manager is authorized to execute
gra~t agreements on behalf of Greater Roanoke Transit Comp~n~v with the
~U.S. De~l~,i~nent of Transportation or the Commonwea,l~q~i(iFrg~l~
al~ ~n the f~nanc~ng of the planning, capital a~d/or operating
assistance program in form approved by the Company's General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit
Company this 24th day of September, 1984.
APPROVED: ATTEST:
S/James G. Harvey, II
James G. Harvey, II, Vice President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Musser and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Musser, and Vice President
Harvey ........................................................................ 5.
NAYS: None .......................................................... O.
(Director Trout and President Taylor were absent.)
ACTION PLAN - CAMPBELL COURT CONSTRUCTION: The General Manager sub-
mitted a written report advising that reports from VVKR, Inc., and Hayes, Seay,
Mattern and Mattern indicate construction methods being used as the probable
cause of the Campbell Court facade collapse; that a stop-work order is in effect
for the entire mall portion of the project pending evaluation of the remaining
structures, revised design work, and federal agency approval to continue; that
work on the transportation terminal area away from the accident site is con-
tinuing; and transmitting a proposed action plan for resumption of the work on
the mall portion of the project.
The General Manager recommended approval of the action plan as out-
lined, subject to concurrence by the federal funding agencies.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the Board concur in the recommendation. The
motion was seconded by Mr. Musser and adopted.
OTHER BUSINESS: NONE.
There being no further business, the Vice President declared the
meeting adjourned at 1:40 p.m.
APPROVED:
Vice President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
October 22, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, October 22, 1984, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. Kit B. Kiser, Director,
Utilities and Operations, City of Roanoke; Mr. William E. Callahan, Jr., General
Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General Manager,
Valley Metro.
The meeting was opened with a prayer by Director Elizabeth T. Bowles.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, September 24, 1984, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Musser and
unanimously adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated October 22, 1984, with regard to the following: Valley Metro Driver
Competes in National Bus Roadeo; and RRides Implements Computerized Matching
System.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed.
The motion was seconded by Mr. Trout and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of September, 1984.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Garland and unanimously adopted.
POTENTIAL USE OF PRIVATE PROPERTY: The General Manager submitted a
written report with regard to potential use by the Greater Roanoke Transit
Company of property located at 203 and 205 12th Street, S. E., owned by Mr. and
Mrs. Larry Johnson, advising that a need for the property by Greater Roanoke
Transit Company does not presently exist; that acquisition of the property would
diminish the housing supply in the co~nunity; and devaluation of the property is
not presently occuring as transit operations have been located at the present
site for over forty years.
The General Manager recommended that the Board of Directors not acquire
for public purposes property owned by Mr. and Mrs. Larry Johnson located at 203
and 205 12th Street, S. E.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board concur in the recommendation and
receive and file the report. The motion was seconded by Mr. Musser and unani-
mously adopted.
SERVICE CONTRACT WITH NATIONAL BUSINESS COLLEGE: The General Manager
submitted a written report advising that National Business College has moved its
campus to the Conehurst Elementary School building on East Main Street in Salem,
and ,has requested that the possibility be investigated of providing transpor-
tation services to its students housed in downtown Roanoke from their residence
to the new location; that this service can be provided by an extension of the
Melrose route from its current terminus at the Roanoke-Salem Plaza and by some
minor re-routing in the downtown area; and authorization is needed to modify the
service and to execute an agreement with National Business College. He also
advised that the College will pay $2.15 per mile based on the total miles
operated for the service extension, and GRTC will provide 100 bus passes for use
by the College students in exchange for the estimated $9,073.00 annual payment;
that ridership will increase by an estimated 35,000 passengers per year; that
service levels will improve with the extension; and timing of this action will
allow start of the service on October 29, 1984.
The General Manager recommended authorization to execute an agreement
with National Business College to provide transportation services to its new
campus, and to implement those service changes necessary to provide the service.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE COMPANY'S GENERAL MANAGER TO EXECUTE A
CERTAIN AGREEMENT WITH NATIONAL BUSINESS COLLEGE AND TO IMPLEMENT
CERTAIN SERVICE CHANGES BY THE COMPANY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the General Manager and the Secretary of the Company are authorized
to execute and attest, respectively, an agreement with National Business College
to provide transportation services to the new National Business College campus
and to implement service changes necessary to provide such service, upon certain
other terms and conditions as outlined in a report to the Board dated
October 22, 1984, in form approved by the City Attorney.
ADOPTED by the Board
this 22nd day of October, 1984.
APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
Mr. Musser moved the
of Directors of Greater Roanoke Transit Company
adoption of
ATTEST:
S/Mary F. Parker
Mary F. Parker, Secretary"
the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
OTHER BUSINESS:
CAMPBELL COURT: Mr. Kiser advised that at its last meeting, the Board
approved the strategy for continuance of the construction and replacement of the
building at Campbell Court; that over a month ago the General Manager received
written confirmation from UMTA, one of the funding agencies, of their approval
of the strategy for reconstruction; that verbal approval was received on this
date from EDA, another funding agency, of the reconstruction strategy, which
will be followed by written confirmation by the end of the week; and when EDA
written confirmation is received, the administration will begin working with the
Board's legal counsel to give proper notices to proceed to the parties involved.
There being no further business,
adjourned at 1:40 p.m.
APPROVED:
President
the President declared the meeting
ATTEST
Secretary
GREATER ROANOKE TRANSIT COMPANY
December 26, 1984
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Tuesday, December 26, 1984, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser and President Noel C. Taylor---6.
ABSENT: Director James O. Trout ..................................... 1.
Also present were Mr. W. Robert Herbert, Assistant Vice President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; and Mr. William E. Callahan, Jr.,
General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Harvey moved that the reading of the minutes of the
regular meeting held on Monday, October 22, 1984, be dispensed with, and that
the minutes be approved as recorded. The motion was seconded by Mr. Musser and
adopted.
~F1)~· fu)l text o~,minutes, see minutes on file in the~cm~t~r~s Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated December 26, 1984, with regard to the following: Valley Metro
Participates in Toys for Tots Program; and Williamson Road Construction Delays
Rate Increase.
(For full text, see Management Letter on file in the Secretary's Office.)
The General Manager explained, with regard to the Williamson Road
Parking Garage rate increase, that during the budget process last year the Board
of Directors approved an increase effective January 1, 1985 for said Garage from
$21.00 to $25.00; that this increase was predicated on the assumption that
construction would be completed by sometime in November, and the Blue Cross/Blue
Shield employees, who are presently the primary occupants, were being given a
month to get back and settled into the Garage at the old rate. He advised that
construction is running later than anticipated and the Garage will probably not
open until late next week or the first part of the following week; and that he
would again like to provide the Blue Cross/Blue Shield employees thirty days at
the old rate. The Board of Directors approved the additional thirty days at the
old rate.
The General Manager then expressed praise of several of his employees
who put a lot of effort into the Toys for Tots campaign, advising that they
donated many hours of their own off time to the campaign. He stated that the
effort paid off well, and Valley Metro is proud as an organization that it was
able to assist the families of Roanoke in this way. President Taylor added the
appreciation and congratulations of the Board of Directors to those employees
who were involved in this effort for a job well done.
Mr. Garland moved that the Management Letter be received and filed.
The motion was seconded by Mr. Bowers and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Reports for the months of October and November, 1984.
(For full text, see reports on file in the Secretary's Office.)
Mrs. Bowles moved that the reports be received and filed. The motion
was seconded by Mr. Garland and adopted.
AMENDMENT TO APPLICATION TO UMTA TO INCLUDE CAPITAL EQUIPMENT PURCHASES
FOR RADAR: The General Manager submitted a written report advising that on
September 24, 1984, the Board of Directors authorized filing of an application
with UMTA to construct a new maintenance and operations facility; that RADAR
provides specialized transportation to the handicapped in the Roanoke area, and
provides federally required handicapped accessible service for GRTC through a
contract that trades this service for maintenance services on RADAR vehicles;
that RADAR needs additional capital equipment to continue to operate; and that a
Resolution is needed to permit GRTC to amend its earlier application to include
funds for capital purchases for RADAR.
The General Manager recommended authorization to amend the existing
UMTA application, and to execute contracts with RADAR for their compliance with
federal and state regulations.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution.
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO AMEND THE COMPANY'S
APPLICATION TO THE URBAN MASS TRANSPORTATION ADMINISTRATION TO INCLUDE
CAPITAL EQUIPMENT PURCHASES FOR THE ROANOKE AREA DIAL-A-RIDE (RADAR).
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the General Manager and the Secretary are authorized to execute and
attest, respectively, the appropriate amendment to the Company's application to
the Urban Mass Transportation Administration for funds for the construction of a
new maintenance and operations facility to include additional funds for capital
purchases for the Roanoke Area Dali-a-Ride (RADAR), in form approved by the City
Attorney, as set forth in the General Manager's report to this Board dated
December 26, 1984.
ADOPTED by the Board of the Directors of Greater Roanoke Transit
Company this 26th day of December, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
DESIGN CHANGE ORDER FOR CAMPBELL COURT: The General Manager submitted
a written report advising that the Campbell Court facades collapsed on July 26,
1984, and the Board of Directors on September 24, 1984, approved an action plan
for completion of the project; that a design services contract was awarded to
VVKR, Inc., and has been amended twice to reflect an expanded scope of services;
that no contract exists with Hayes, Seay, Mattern & Mattern for continuation of
the Centur~ Project design oversight relationship; and that authorization is
needed to enter into agreements with both firms for this work.
The General Manager recommended authorization to amend the design ser-
vices contract with VVKR, Inc., to provide for maximum amounts of $50,000.00 for
redesign of facades and $13,500.00 for project site construction inspections,
and to execute a new contract with Hayes, Seay, Mattern & Mattern to provide a
maximum of $10,000.00 for design oversight.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ENTER
INTO CONTRACTUAL AGREEMENTS WITH VVKR, INC., AND HAYES, SEAY, MATTERN &
MATTERN FOR DESIGN WORK AND RELATED SERVICES FOR THE CAMPBELL COURT
TRANSPORTATION CENTER MINI-MALL PROJECT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and the Secretary are hereby authorized to execute
and attest, respectively, on behalf of the Company, the necessary contractual
documents, in form approved by the General Counsel, with VVKR, Inc., for rede-
sign work of the facades and project site construction inspection, and with
L
Hayes, Seay, Mattern & Mattern for design oversight, on the Campbell Court
Transportation Center Mini-Mall Project as set forth in the General Manager's
report to this Board dated December 26, 1984.
2. The contractual agreement with VVKR, Inc., for the redesign of the
facades shall be in the maximum amount of $50,000.00.
3. The contractual agreement with VVKR, Inc., for project site
construction inspection shall be in the maximum amount of $13,500.00.
4. The contractual agreement with Hayes, Seay, Mattern & Mattern for
design oversight shall be in the maximum amount of $10,000.~0.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 26th day of December, 1984.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
REPORTS OF COMMITTEES:
AUDIT COMMITTEE: Mr. James G. Harvey, II, Chairman of the Audit
Committee submitted written minutes of the December 3, 1984, meeting of the
Audit Committee of Greater Roanoke Transit Company.
(Full full text, see minutes on file in the Secretary's Office.)
Mr. Harvey moved that the minutes be received and filed. The motion
was seconded by Mr. Musser and adopted.
OTHER BUSINESS: NONE.
There being no further
adjourned at 1:45 p.m.
President
business, the President declared the meeting
Secretary
GREATER ROANOKE TRANSIT COMPANY
January 28, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the Vice President, Mr. James G. Harvey,
II, on Monday, January 28, 1985, at 1:30 p.m., in the City Council Chamber,
fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Robert A. Garland, Howard E.
Musser and Vice President James G. Harvey, II ................................. 4.
ABSENT: Elizabeth T. Bowles, James O. Trout and President Noel C.
Taylor ........................................................................ 3.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. James D. Grisso,
Deputy Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by Mr. Musser.
The Pledge of Allegiance to the Flag of the United States of ~qerica
was led by Vice President Harvey.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Tuesday, December 26, 1984, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Garland and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated January 28, 1985, with regard to the following: Valley Metro Operation
Normal During Cold Weather; Williamson Road Construction Completed; Marketing
Survey Planned; and Toys for Tots Campaign Completed.
(For full text, see Management Letter on file in the Secretary's Office.)
· ~ ~r. Bowers moved that the Management Letter be received and filed. The
m~on~a~ se~ondec~b~ Mr. MUsser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of December, 1984.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the report be received and filed. The motion was
seconded by Mr. Garland and adopted.
SELECTION OF SECURITY SERVICE FOR MUNICIPAL PARKING GARAGES: The
General Manager submitted a written report advising that the three municipal
parking garages are patrolled by contract security personnel; that Burns
Security has been providing this service since February, 1984; that proposals
for the next contract year were received from Burns Security, Guardsmark
Security, and Richmond Security; and after evaluation and interview by a selec-
tion committee, Guardsmark, Inc. was selected to provide security services for
the period March, 1985 through February, 1986, with an option to renew under
certain conditions.
The General Manager recommended authorization to enter into an
agreement with Guardsmark, Inc. to provide security services for the period
March 1, 1985 through February 28, 1986, with an option to renew upon approval
by both parties, and GRTC having the right to terminate the service at any time
upon thirty days written ,notice. He advised that the cost will be $5.69 per
hour of regular service or approximately $36,200.00 per year.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ENTER
INTO AN AGREEMENT FOR THE PROVISION OF SECURITY SERVICES FOR THE
MUNICIPAL PARKING GARAGES, UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the General Manager and Secretary are authorized to execute, seal
and attest, respectively, an agreement with Guardsmark, Inc., to provide
security services for the Municipal Parking Garages for the period from March 1,
1985, through February 28, 1986, with an option to renew upon approval by both
parties, and with the Company having the right to terminate the service at any
time upon giving thirty (30) days written notice, and upon such other terms and
conditions as are set out in the report to this Board dated January 28, 1985,
said agreement to be in form approved by General Counsel.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 28th day of January, 1985.
APPROVED: APPROVED:
S/James G. Harvey, II
James G. Harvey, II, Vice President
S/Mary F. Parker
Mary F. Parker, Secretary~
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers.
The General Manager explained some of the
Guardsmark, Inc., and also what the guards do
services.
reasons for the selection of
in the performance of their
The problem of tlraffic existing from the Garage onto Campbell Avenue
after events at Center-in-the-Square was considered. The General Manager
advised that at times the Kirk Avenue entrance is turned into an exit; that when
staff is available someone works the ramp marking tickets with the specified
amount to aid in the cash collection and change making; and that sometimes the
assistance of a foot patrolman can be obtained. He stated that Saturdays, after
a matinee, are the worst times for this problem, and that the possibility of
having one of the security guards help in directing traffic has been discussed
with the Police Department, but they are hesitant to put an untrained person who
is not truly an officer of the law into the importance of providing good, effi-
cient service to the public is realized and the street. He noted many ideas
have been considered in an effort to speed up the exit of traffic from the
Garage, but each new idea seems to create a new problem.
The Vice President of Operations stated that scheduling a patrolman to
help w~en needed seems to be the most practical solution, and this will require
proper advance notice from the theatre. Other suggestions made were, devising a
way people can pay for parking inside the theatre before going to their cars,
prepaying parking tickets when attending performances, and turning the Campbell
Avenue entrance into an additional exit when events let out late at night. The
Vice President of Operations advised that the matter will be studied and a
report would be brought back to the Board at its next regular meeting.
The Resolution was then adopted by the following vote:
AYES: Directors Bowers, Garland, Musser and Vice President Harvey---4.
NAYS: None .......................................................... O.
(Directors Bowles, Trout and President Taylor were absent.)
APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager submitted
a written report recommending that the Board of Directors appoint certain mem-
bers of the Board and staff to serve as the 1985-86 Budget Review Committee.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the Board concur in the request. The motion was
seconded by Mr. Garland and adopted.
The Vice President appointed Messrs. Howard E. Musser, Chairman,
Robert A. Garland, W. Robert Herbert and Joel M. Schlanger as members of the
Fiscal Year 1985-86 Budget Review Committee.
OTHER BUSINESS: NONE.
There being no
adjourned at 1:55 p.m.
APPROVED:
Vice President
further
business,
the President declared the meeting
ATTEST: ~
Secretary
GREATER ROANOKE TRANSIT COMPANY
February 25, 1985
A regula~ meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, February 25, 1985, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. W. Robert Herbert, Assistant Vice President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. Kit B. Kiser, Director,
Utilities and Operations, City of Roanoke; Mr. William E. Callahan, Jr., General
Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General Manager,
Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, January 28, 1985, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated February 25, 1985, with regard to the following: RRIDES Sponsors Vanpool;
and Carpool Information Signs Installed.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed.
The motion was seconded by Mr. Bowers and adopted.
FINANCIAL AND OPERATING REPORT: li~e General Manager submitted the
Financial and Operatin9 Report for the month of January, 1985.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Harvey and unanimously adopted.
GREATER ROANOKE TRANSIT COMPANY TENTH ANNIVERSARY: The General Manager
submitted a written report advising that March 23, 1985, will be the tenth anni-
versary of the Greater Roanoke Transit Company; that a fare free day is desired
to thank the citizens for their support; that revenue loss is estimated at
$1,500.00, but no overall negative budget impact is forecasted; and that
ridership will increase by an estimated 2,500 on this day, with additional long
term increases hoped for as a result of this effort.
The General Manager recommended authorization to provide a fare free
day on Monday, March 25, 1985, to commemorate the tenth anniversary of the
Greater Roanoke Transit Company and to thank the citizens of the Roanoke Valley
for their support.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO PROVIDE A FARE FREE
DAY ON MONDAY, MARCH 25, 1985.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the General Manager is hereby authorized to provide a Fare Free Day
on Monday, March 25, 1985, to commemorate the Tenth Anniversary of GRTC and to
thank the citizens of the Roanoke Valley for their support.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 25th day of February, 1985.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
OTHER BUSINESS: NONE.
There being no further business,
adjourned at 1:40 p.m.
President
the President declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
March 28, 1985
A special meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Thursday, March 28, 1985, at 11:30 a.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. W. Robert Herbert, Assistant Vice President of
Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
"March 27, 1985
Dr. Noel C. Taylor, President
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
This is to advise you that there will be a special meeting of the Board of
Directors of Greater Roanoke Transit Company on Thursday, March 28, 1985, at
11:30 a.m., in the Council Chamber, fourth floor of the Municipal Building.
Sincerely,
Mary F. Parker
Secretary
cc:
Mr. H. B. Ewert, Vice President of Operations, GRTC
Mr. W. Robert Herbert, Assistant Vice President of
Operations, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Mark A. Williams, Assistant General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Mr. Kit B. Kiser
Mr. William E. Callahan, Jr., General Manager, Valley Metro,
P. O. Box 13247, City 24032"
MINUTES: Mr. Trout moved that the reading of the minutes of the regular
meeting held on Monday, February 25, 1985, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Garland and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated March 28, 1985, with regard to the following: Fare Free Day Ridership;
and Operating Assistance Application to be Submitted.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Musser moved that the Management Letter be received and filed. The
motion was seconded by Mr. Garland and adopted.
The General Manager noted that the Fare Free Day might be an effective
way of spending advertising dollars, and that he plans to pursue interest on the
part of some of the downtown merchants in assisting this kind of promotion,
because it does bring more people into the downtown area and into the stores.
He advised that it is extremely difficult to determine exactly how many indivi-
duals actually utilize the service because some only ride one way, some round
trip, and some ride regularly but only once or twice a week.
Mr. Trout noted that Roanoke Memorial Hospital has an agreement to
carry passengers to Burrell Home for Adults, and also some of the churches in
the area now use buses, and requested that the General Manager report to the
Board with regard to operating costs of the big buses versus operating costs of
smaller buses, so that this information will be available when the time comes to
consider fleet replacement.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of February, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was
seconded by Mr. Bowers and unanimously adopted.
MARKET SQUARE GARAGE: The General Manager submitted a written report
with regard to exiting procedures at the Market Square Garage listing the proce-
dures currently used and advising that these procedures can clear about one car
each forty-five seconds; that in the best of circumstances it currently takes
approximately thirty-five minutes to clear fifty cars; that traffic on Campbell
Avenue can keep vehicles from exiting after payment is made; that scheduling two
necessary extra staff people is sometimes difficult due to the small staff; that
processing time for each vehicle is lengthy due to time and charge calculations;
that cash handled at the back door exit is virtually unprotected and not subject
ot normal operational checks since the attendant works from a cash box rather
than cash register; and that the potential for an accident at the Kirk Avenue
entrance is high whenever the entrance is used as an exit.
The General Manager recommended that a police officer be scheduled on a
pre-requested basis to direct traffic on Campbell Avenue following major events;
that $9,000.00 be expended when funds are available to purchase upgraded cash
register equipment; and that a pre-payment booth be implemented inside
Center-in-the-Square for parkers to pay fees before leaving the Center.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the Board of Directors receive and file the
report and the recommendations of the General Manager. The motion was seconded
by Mr. Trout and unanimously adopted.
GREATER ROANOKE TRANSIT COMPANY TENTH ANNIVERSARY: The General Manager
submitted a written report advising that Greater Roanoke Transit Company was
formed on March 23, 1975; that a Resolution declaring a year of celebration is
desired to help promote the service provided and the contributions made by the
transit system; that the anniversary year theme will be included on all general
advertising for the coming year, with several special events planned which will
be detailed as part of the FY86 marketing plan for the system.
The General Manager recommended that a Resolution be adopted declaring
the period of March 25, 1985, through March 25, 1986, as the Tenth Anniversary
Year for Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION DECLARING THE PERIOD FROM MARCH 25, 1985, THROUGH
MARCH 25, 1986, AS THE TENTH ANNIVERSARY YEAR FOR THE GREATER
ROANOKE TRANSIT COMPANY.
WHEREAS, the Greater Roanoke Transit
1975, to provide public transportation service
Valley; and
Company was formed on March 23,
to the citizens of the Roanoke
WHEREAS, Greater Roanoke Transit Company has provided and continues to
provide an invaluable service to the citizens of the Roanoke Valley.
THEREFORE, BE IT RESOLVED by
Roanoke Transit Company that the period
1986, is hereby officially declared to
Greater Roanoke Transit Company.
the Board of Directors of the Greater
from March 25, 1985, through March 25,
be the Tenth Anniversary Year for the
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 28th day of March, 1985.
APPROVED: APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers and adopted by the following vote:
Ayes: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout, and
President Taylor ............................................................. 7.
Nays: None ......................................................... O.
COMMONWEALTH OF VIRGINIA ADMINISTRATIVE AND MAINTENANCE ASSISTANCE FOR
FY86: The General Manager submitted a written report advising that Greater
Roanoke Transit Company is eligible for up to $602,091.00 in State administra-
tive and maintenance aid during fiscal year 1986; that funding depends on reim-
bursement of actual authorized expenses; that the fiscal year 1986 budget is
predicated on receipt of at least $331,090.~0 of these funds; and that authori-
zation to file an application is needed from the Board of Directors.
The General Manager recommended authorization to file an application
requesting up to $602,091.00 from the Virginia Department of Highways and
Transportation, and to execute grant agreements therefor.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey offered the following Resolution:
"A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR
ADMINISTRATIVE AND MAINTENANCE EXPENSES ASSISTANCE FUNDS
FOR FY-1986; AND THE EXECUTION OF THE NECESSARY GRANT CON-
TRACTS FOR SUCH FUNDS BY THE COMPANY'S GENERAL MANAGER.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The General Manager is hereby authorized to file the necessary
application and the accompanying documents with the Commonwealth of Virginia
Department of Highways and Transportation for up to $602,091.00 in
Administrative and Maintenance Expenses Assistance Funds for Fiscal Year 1986.
2. The General Manager and Secretary are hereby authorized to exe-
cute, seal and attest, respectively, the necessary grant contracts and accom-
panying documentation for such funds.
1985.
ADOPTED by a vote of the Board of Directors this 28th day of March,
APPROVED: APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Harvey moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
Ayes: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout, and
President Taylor ............................................................. 7.
Nays: None ......................................................... O.
APPLICATION FOR STATE AID FOR RIDESHARING PROGRAM: The General Manager
submitted a written report advising that Greater Roanoke Transit Company is eli-
gible to recieve financial assistance for operation of a ridesharing program
from the Commonwealth of Virginia Department of Highways and Transportation
during fiscal year 1986; that RRIDES was begun in December, 1982; that downtown
and large employers along Route 419 have been the primary target of efforts
during the first six months of fiscal year 1985; that 201 of the 329 employers
contacted this fiscal year have agreed to participate in the program; that
approximately 3,780 surveys have been received to date from 13,316 employees,
with 632 employees requesting carpool matching services; that 180 carpools have
been confirmed in operation under RRIDES, with additional ones awaiting verifi-
cation; that 182 applicants have received transit information as a travel alter-
native; and that authorization to file the necessary grant applications and to
continue the Ridesharing Program through June, 1986, is required from the Board
of Directors.
The General Manager recommended that a
authorizing filing of the grant application, execution
and continuation of RRIDES through June 30, 1986.
Resolution be adopted
of necessary contracts,
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers offered the following, Resolution:
"A RESOLUTION AUTHORIZING THE CONTINUATION OF THE RIDESHARING
PROGRAM THROUGH JUNE 30, 1986; AND THE FILING OF AN APPLICATION
FOR RIDESHARING FUNDS AND THE EXECUTION OF THE NECESSARY GRANT
CONTRACTS FOR RIDESHARING FUNDS BY THE COMPANY'S GENERAL MANAGER.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The Company's Ridesharing program is hereby authorized to continue
through June 30, 1986;
2. The General Manager is hereby authorized to file the necessary
application and the accompanying documents with the Commonwealth of Virginia
Department of Highways and Transpor-tation for Ridesharing funds;
3. The General Manager and Secretary are hereby authorized to exe-
cute, seal and attest, respectively, the necessary grant contracts and accom-
panying documentation for Ridesharing funds.
1985.
ADOPTED by a vote of the Board of Directors this 28th day of March,
APPROVED: APPROVED:
/Noel C. Taylor,
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Bowers moved the adoption of the Resolution. The motion was
seconded by Mr. Trout a'nd adopted by the following vote:
Ayes: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout, and
President Taylor ............................................................. 7.
Nays: None ......................................................... O.
R~PORTS OF COMMITTEES:
F~SCAL,~ 198~ GRTC BUDGET FOR TRANSIT SERVICE: 'The Budget Review
Committee composed of Messrs. Howard E. Musser, Chairman, Robert A. Garland, W.
Robert Herbert and Joel M. Schlanger, submitted a written report advising that
the committee met on March 11, 1985, and recommends that the 1986 fiscal year
budget for transit service be adopted by the Board, noting that fares would
remain at the fiscal year 1985 level with no changes; that funding would be pro-
vided as follows, with changes from the fiscal year 1985 budget levels shown in
parentheses:
Operating Revenue: ° $861,413 (- 1.3%)
Federal : 764,498 (+ 0.9%)
State : 331,090 (+ 2.5%)
Other Local : 46,946 (+20.8%)
City of Roanoke : 376,000 (- 2.5%)
that service levels will be continued at fiscal year 1985 levels; and that
timing of this action completes the GRTC budget process and allows for inclusion
in the City of Roanoke budget process and early application for federal grants.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mr. Harvey and unanimously adopted.
FISCAL YEAR 1986 GRTC BUDGET FOR THE WILLIAMSON ROAD, MARKET SQUARE,
AND CAMPBELL COURT FACILITIES: The Budget Review Committee composed of Messrs.
Howard E. Musser, Chairman, Robert A. Garland, W. Robert Herbert and Joel M.
Schlanger, submitted a written report advising that the committee met on March
11, 1985, and recommends that teh 1986 fiscal year GRTC budget for the
Williamson Road, Market Squre, and Campbell Court parking facilities will be
provided by operating revenues; that Williamson Road will be open 24 hours a day
with entry only to monthly parkers with a Key-card; that Market Square will be
open with an attendant present during Noon - 9:00 p.m. on Sunday, 7:00 a.m. -
Midnight on Monday to Thursday, 7:00 a.m. - 2:00 a.m. on Friday, and 8:00 a.m. -
2 a.m. on Saturday; that Campbell Court will be open during the hours of
operation of the transit system and as needed by tenants; that parking rates
will be adjusted by Williamson Road and Market Square, and established for
Campbell Court; and that timing of this action completes the GRTC budget process
and allows for inclusion in the City of Roanoke budget process, and early appli-
cation for federal grants.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mr. Garland and unanimously adopted.
OTHER BUSINESS: None.
There being no further business, the President declared the meeting
adjourned at 12:00 noon.
President
ATTEST: ~
Sec ret a ry
GREATER ROANOKE TRANSIT COMPANY
April 22, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, April 22, lg~5, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, ~15 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ............................................................... 7.
ABSENT: None ....................................................... O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. ~ibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D'Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the special
meeting held on Thursday, March 28, 1984, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Garland and unani-
mously adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
PRESIDENT:
STOCKHOLDERS' MEETING: The President submitted a written report recom-
mending that the Annual Stockholders' Meeting be held on Monday, June 24, 1985,
immediately following the meeting of the Roanoke City Council scheduled for that
date, in the City Council Chamber.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION SETTING THE ANNUAL MEETING OF STOCKHOLDERS OF GREATER
ROANO~£ TRANSIT COMPANY FOR ~NE 24, 1985, IMMEDIATELY FOLLOWING THE
MEETING OF ROANOKE CITY COUNCIL IN THE CITY COUNCIL CNAMBER OF THE
ROANOKE CITY MUNICIPAL BUILDING.
WHEREAS, Section I of Article II of the By-Laws of Greater Roanoke
Transit Company provides that the annual meeting of the stockholders of the
Company shall be held during the month of June of each year at a day, time and
place to be fixed by the Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that the annual meeting of stockholders shall be held on
June 24, lg85, immediately following the meeting of Roanoke City Council in the
City Council Chamber of the Roanoke City Municipal Building.
ADOPTED by a vote of the Board of Directors the 22nd day of April,
1985.
APPROVED: APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, .Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated April 22, 1985, with regard to the following: Federal Grant Received; and
GRTC Receives Fleet Owner Award.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Bowers moved that the Management Letter be received and filed. The
motion was seconded by Mrs. Bowles and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of March, lg85.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Bowers and unanimously adopted.
AWARDS OF INSURANCE CONTRACTS: The General Manager submitted a written
report advising that bids were solicited for vehicle, general liability, and
workmen's compensation insurance coverage for the period April 1, 1985, through
March 31, 1986; that the following bids were received for liability and physical
damage insurance coverage for all GRTC vehicles and activities: Transit
Casualty Insurance Company, $53,g79.00; Pacific Employers/U.S. Insurance Group,
$136,417.00; that the following bids were received for workmen's compensation
insurance coverage for all transit system employees: Hartford Insurance
Company, $26,201.00, with a dividend option paid according to the loss
experience of the policy; Utica Mutual Insurance Company (ABA Plan), $23,006.00,
with a dividend paid according to the loss experience of the policy and the plan
as a whole (coverage only bid through December 31, lg~5); and that authorization
from the Board is necessary to sign the contracts for insurance coverage.
The General Manager recommended authorization to execute insurance
contracts with Transit Casualty Insurance Company for their vehicle and general
liability policy, and with Hartford Insurance Company for their workmen's com-
pensation policy.
(For full text, see report on file in the Secretary's Office.)
Company
attest,
General
worker's compensation insurance coverage for the period of April
through March 31, 1986, with Transit Casualty Insurance Company and
Insurance Company as set forth in the report to this Board dated
1985.
Mr. Musser offered the following Resolution:
'"A R~D~UTIOh AUIHORIZlNG THE GENERAL MANAGE~3~) EIEI~E INSZI NCE ~
CONTRACTS FOR THE COMPANY'S VEHICLE AND G~RA~ LIABILITY AND
WORKER'S COMPENSATION INSURANCE COVERAGES.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
that the General Manager and the Secretary are authorized to execute and
respectively, insurance contracts, in form approved by the Company's
Counsel, providing for the Company's vehicle, general liability, and
1, 1985,
Hartford
April 22,
ADOPTED by the Board of Directors of Greater Roanoke Transit Company this
22nd day of April, 1985.
APPROVED: APPROVED:
S/Noel C. Taylor S/MarS F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
ADJUSTMENTS TO THE 1984-1985 OPERATING BUDGETS FOR MARKET SOUARE AND
WILLIAMSON ROAD PARKING GARAGES: The General Manager submitted a written report
advising that revenues and expenditures have increased as a result oi~ increased
activities at the Market Square and Williamson Road Parking Garages; and that
amendment of the approved operating budgets as set forth is necessary to have
proper authority to spend the additional amounts.
The General Manager recommended that the Board of Directors amend the
operating budgets for the Market Square and Williamson Road Parking Garages for
fiscal year 1984-85 as set forth in the report.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowl es moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mr. Garland and unanimously adopted.
OTNER BUSINESS: None.
There being no further
adjourned at 1:40 p.m.
President
business, the
President declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
May 28, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the Vice President, James G. Harvey, II,
on Monday, May 28, 1985, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowl es, Robert A.
Garland, Howard E. Musser, James O. Trout and Vice President James G. Harvey,
II ............................................................................ 6.
ABSENT: President Noel C. Taylor .................................... 1.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Trans(t Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Jesse A. Hall, Assistant
Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by Mr. Musser.
The Pledge of Allegiance to the Flag of the United States of America
was led by Vice President Harvey.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, April 22, 1985, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Trout and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated May 28, 1985, with regard to the following: Valley Metro wins Regional
Bus Roadeo; and State Match for Garage Grant Approved.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of April, 1985.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Trout and adopted.
REQUEST FOR DONATION OF CITY-OWNE~ PROPERTY: The General Manager
submitted a written report advising that the capital grant application for
funding to construct a new operations and administration facility was approved
by the Urban Mass Transportation Administration on March 22, 1~85; that transfer
of ownership from the City to GRTC is necessary for the land to be considered
local share, and recommending authorization to request Roanoke City Council to
donate the City-owned property at the northwest corner of 12th Street and
Campbell Avenue, S. E., to GRTC for use as the site of a new operations and
administration facility.
(For full text, see report on file in Secretary's Office.)
Mr. Bowers moved that the Board concur in the recommendation. The
motion was seconded by Mr. Garland and adopted.
REOUEST TO APPROVE COMBINATION OF PROPERTY PARCELS AT CAMPBELL COURT:
The General Manager submitted a written report advising that property under
Campbell Court is currently subdivided into several parcels as it was held in
separate ownership in the past; that the property will now be used for a single
purpose and will be owned by a single corporation, GRTC; that the City can
authorize consolidation of these parcels under the Subdivision Ordinance, and
recommending authorization to take appropriate steps in accordance with the
Subdivision Ordinance to consolidate the parcels underlying Campbell Court.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO TAKE THE NECESSARY
ACTION TO PROVIDE FOR THE CONSOLIDATION OF REAL ESTATE PARCELS
UNDERLYING THE TRANSPORTATION CENTER MINI-MALL AT CAMPBELL COURT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the General Manager is authorized to execute the necessary docu-
ments and take other appropriate action in order to provide for the con-
solidation of the real estate parcels underlying the Transportation Center
Mini-Mall Campbell Court.
ADOPTED by a vote of the Board of Directors the 28th day of May, 1985.
APPROVED: ATTEST:
S/James G. Harvey, II
James G. Harvey, II, Vice President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Bowers and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Musser, Trout and Vice
President Harvey .............................................................. 6.
NAYS: None .......................................................... O.
(President Taylor was absent.)
OTHER BUSINESS: None.
There being no further business,
meeting adjourned at 1:40 p.m.
APPROVED:
the Vice President declared the
ATTEST:
Secretary
GREATER ROANDKE TRANSIT COMPANY
June 24, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Tran~l~,Cc~pan~j~ was called to order hy the President, Dr. Noel C. Taylor, on
Monday,'~u~ 24, 1~, at 1:30 p.m., in the City Council Chamber, fouri~h ~o~r
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, V~rg~fa, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. 8owers, Elizabeth T. Bowles (arrived at
1:40 p.m.), Robert A. Garland (arrived at 1:35 p.m.), James G. Harvey, II,
Howard E. Musser, James O. Trout and President Noel C. Taylor ................. 7.
ABSENT: None ....................................................... O.
Also present were Mr. H. B. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. D' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, May 28, 1985, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Musser and adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated June 24, 1985, with regard to the following: Update on Melrose Avenue
Accident; and C~neral Manager Elected Vice-President of VAPTO.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Bowers moved that the Management Letter be received and filed. The
motion was seconded by Mr. Harvey and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of May, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report be received and filed. The motion was
seconded by Mr. Bowers and adopted.
FISCAL YEAR 1986 SERVICE PLAN: The General Manager submitted a written
report transmitting the Fiscal Year 1986 Service Plan, advising that the service
level will remain constant from 1985 with the exception of additional routing of
Villa Heights and Williamson Road routes into Valley View Mall, rerouting East
Orange Avenue route to serve the Eastgate area, and minor changes system-wide to
serve Campbell Court when it opens; that the fare structure will be unchanged
from fiscal year 1985; and recommending that the Board of Directors approve the
Fiscal Year 1986 Service Plan as submitted.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the recommendation. The
motion was seconded by Mr. Trout and adopted.
(At this point, Mr. Garland entered the meeting.)
SALE OF SURPLUS USED BUSES: The General Manager submitted a written
report advising that three buses are still owned from the fleet purchased from
Roanoke City Lines and are no longer in a condition to be used in revenue ser-
vice; that a condition of the UMTA grant used to replace these buses was that
they be sold and the federal portion of their value be returned to the project
budget; and that bids have been received for the purchase of the buses.
The General Manager recommended authorization to accept the bids from
Edenfield Stages, Inc., in the amount of $11,500.00 for three 1969 GMC 3301
transit buses, and to reject all other bids.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the recommendation. The
motion was seconded by Mr. Garland and adopted.
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE SALE OF THREE SURPLUS USED BUSES UPON
CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that:
1. The General Manager is authorized to ACCEPT the bid of Edenfield
Stages, Inc., of New Salem, Pennsylvania, in the amount of $11,500.00 for three
(3) 1969 GMC 3301 transit buses as more specifically identified in the report to
this Board dated June 24, 1985, and to execute appropriate sale documents in
form approved by the General Counsel.
2. Any and all other bids made to the Company for the aforesaid buses
are hereby REJECTED and the Secretary is directed to notify each such bidder and
to express to each the Company's appreciation for such bid.
ADOPTED by a vote of the Board of Directors the 24th day of June, 1985.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/MarS F. Parker
~ary F. Parker, Secretary"
(At this point, Mrs. Bowl es entered the meeting.)
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mr. Musser and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
DESIGN SERVICES FOR GRTC OPERATIONS AND ADMINISTRATION FACILITY: The
General Manager submitted a written report advising that capital grants were
awarded for construction of a new Operations and Maintenance Facility on
March 22, 1985; that Statements of Oualification were received from three archi-
tectural and engineering firms; that technical proposals were requested and
interviews held with each firm by a selection committee consisting of Mr.
William E. Callahan, Ms. Janet L. D'Ignazio, Mr. Kit B. Kiser, Mr. William F.
Clark, Mr. Charles M. Huffine, and Mr. L. Bane Coburn; and Hayes, Seay, Mattern
and Mattern was selected to provide the design consultant services based on cer-
tain key criteria.
The General Manager recommended that an architectural and engineering
services contract be awarded to Hayes, Seay, Mattern and Mattern for design of
the GRTC Operations and Administration Facility for a total lump sum of
$245,900.00.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ENTER
INTO A CONTRACTURAL AGREEMENT WITH HAYES, SEAY, MATTERN AND MATTERN
FOR DESIGN WORK AND RELATED SERVICES FOR THE OPERATIONS AND ADMINI-
STRATION FACILITY.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the President and the Secretary are hereby authorized to execute
and attest, respectively, on behalf of the Company, the necessary contractual
documents, in form approved by the General Counsel, with Hayes, Seay, Mattern
and Mattern, for professional design services for the Operations and Administra-
tion Facility, as set forth in the General Manager's report to this Board
dated June 24, 1985, for a lump sum fee of $245,900.00.
ADOPTED by the Board of Directors
this 24th day of June, 1985.
APPROVED:
of Greater Roanoke Transit Company
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/MarS F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution.
seconded by Mr. Bowers and adopted by the following vote:
The motion was
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
DESIGN CHANGE ORDER FOR CAMPBELL COURT: The General Manager submitted
a written report advising that an additional change order is needed to complete
the redesign work and contract administration of the Campbell Court ~aca.~t?s;
that ~Cd~si~y a~d ju~fica~ion of the additional work is ~ent~a~d has?een
verified by the City Engineering Department; and funding w~ll be~rov~ded ini-
tially by the grant contingency fund, with reimbursement of the redesign cost
expected from insurance proceeds. ~
The General Manager recommended authorization to amend the design ser-
vices contract with VVKR, Inc., increasing the maximum amount of the contract by
$15,000.00 to a total of $65,000.00.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO EXECUTE
A CHANGE ORDER TO THE COMPANY'S CONTRACT WITH VVKR, INC., FOR ADDI-
TIONAL SERVICES TO BE PROVIDED FOR THE CAMPBELL COURT TRANSPORTATION
CENTER MINI-MALL PROJECT.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President is hereby authorized to execute, on behalf of the
Company, a Change Order to the Company's contract with VVKR, Inc., pertaining to
the Campbell Court Transportation Center Mini-Mall Project, such contract being
dated April 15, 1981, as amended by addendum dated March 12, 1985.
2. Such Change Order shall provide for additional contract admi-
nistration and redesign of the building facades and shall increase the maximum
amount of compensation by $15,000.00, for a total of $65,000.00.
ADOPTEO by a vote of the Board of Directors the 24th day of June, 1985.
APPROVED: ATTEST:
S/Noel C. Taylor S/MarS F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
OTHER BUSINESS:
The General Manager introduced Ms. Elizabeth Sowder, Valley Metro Ride
Sharing Coordinator.
There being no further
adjourned at 1:45 p.m.
President
business, the
President declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
July 22, 1985
A regular meeting of the Board of Oirectors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, July 22, lq85, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors Oavid A. Bowers, Robert A. Garland, James G.
Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ..... 6.
ABSENT: Director Elizabeth T. Bowles ................................ 1.
Also present were Mr. H. R. Ewert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. W. Robert Herbert, Assistant Vice President
of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr.,
General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams,
Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M.
Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker,
Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan, Jr.,
General Manager, Valley Metro; and Ms. Janet L. O' Ignazio, Assistant General
Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the F1 ag of the United States of America
was led by President Taylor.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, June 24, 1Q85, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Bowers and adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated July 22, lg85, with regard to the following: New Service to Valley View
Mall; Buses Sold to Enfield Stage, Inc.; and State Contracts for New Facility
Signed.
(For full text, see )lanagement Letter on file in the Secretary's Office.)
Mr. Garland moved that the )~nagement Letter be received and filed.
The motion was seconded by Mr. Bowers and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of June, lgBS.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the report he received and filed. The motion was
seconded by Mr. Garland and adopted.
SECRETARY:
ELECTIONS OF OFFICERS: The Secretary presented a written report
advising that Article V, Officers, of the By-Laws of the Greater Roanoke Transit
Company provides that the Board of Directors, promptly after their election each
year, shall elect 'a President, one or more Vice-Presidents, a Secretary, a
Treasurer and such other officers as it may deem proper to serve for a term of
one year each commencing upon the date of their election and until their respec-
tive successors are elected and qualify.
(For full text, see report on file in the Secretary's Office.)
The President opened the floor for nominations for a President,
Vice-President, Vice-President of Operations, Assistant Vice-President of
Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and
Registered Agent.
In view of the fact that Mr. H. R. Ewert has tendered his resignation
as City Manager, the matter of filling the Vice-President of Operations and the
Assistant Vice-President of Operations' positions was considered. Mr. Dibling
suggested that in order to preclude another election at the time a new City
Manager is appointed, the positions he filled by title rather than by name, even
if it means there may be a short period in which the Assistant Vice-President of
Operations' position will he vacant.
Mr. Bowers moved that the position of Vice-President of Operations be
filled by the City Manager or the Acting City )~anager, and that the position of
Assistant Vice-President of Operations be filled by the Assistant City Manager.
The motion was seconded by Mr. Garland and adopted.
Mr. Bowers placed in nomination the names of Noel C. Taylor as
President; James G. Harvey, II as Vice-President; Mary F. Parker as Secretary;
Judith M. St. Clair as Assistant Secretary; Joel M. Schlanger as Treasurer;
James D. Grisso as Assistant Treasurer; Jesse A. Hall as Assistant Treasurer;
and Wilburn C. Dibling, Jr. as Registered Agent.
There being no further nominations, the abovenamed persons were
reelected as officers of the Greater Roanoke Transit Company for terms of one
year each commencing upon the date of their election and until their respective
successors have been duly elected and shall have duly qualified, by the
following vote:
FOR DR. TAYLOR, MR. HARVEY, MS. PARKER, MRS. ST. CLAIR, MR. SCHLANGER,
MR. GRISSO, MR. MALL AND MR. DIRLIN~: Directors Bowers, Garland, Harvey,
Musser, Trout and President Taylor ............................................ 6.
(Director Bowles was absent.)
OTHER BUSINESS: NONE.
There being no further
adjourned at 1:4(1 p.m.
APPROVED:
President
business, the
President declared the meeting
~'~ ~ ~ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
August 26, 1985
-~ '"A regular I~e~e~cing af the Board of Directors~o~
Transit Company was called to order by the President, Or. Noel C. Taylor, on
Monday, August 26, 1985, at 1:3D p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland (arrived at 1:40 p.m.), James G. Harvey, II, Noward E. Musser and
President Noel C. Taylor ...................................................... 6.
ABSENT: James O. Trout .............................................. 1.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, ,lr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; MS. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Menager, Valley Metro;
and Ms. Janet L. ~' Ignazio, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, July 22, 1985, be dispensed with, and that the minu-
tes be approved as recorded. The motion was seconded by Mr. Harvey and adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated August 26, 1985, with regard to the following: Federal Funding Status;
Directors' and Officers' Liability Insurance; and Huntington Court/Wasena
Schedule Adjustments.
(For full text, see Menagement Letter on file in the Secretary's Office.
Mrs. Bowles moved that the Management Letter he received and filed.
The motion was seconded by Mr. Harvey and adopted,
(At this point, Mr. Garland entered the meeting.}
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of July, 1985.
(For full text, see report on file in the Secretary's ~ffice.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Harvey and adopted.
DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION GOALS: The General
Manager submitted a written report advising that annual adoption of new goals
for the Disadvantaged Business Enterprise Utilization Plan is required by
Federal regulations as a condition of the receipt of federal funds; and recom-
mending that the Board adopt goals of 10% for Disadvantaged Business Enterprises
and 1% for Women's Business Enterprises for fiscal year 1985-86.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION EXPRESSING THE COMPANY'S COMMITMENT TO AND ADDPTING GOALS
FOR FISCAL YEAR 1985-86 FDR THE DISADVANTAGED AND WOMEN BUSINESS
ENTERPRISE AFFIRMATIVE ACTION PLAN FOR GREATER RDANOKE TRANSIT
COMPANY; AND AUTHORIZING THE GENERAL MANAGER TO SUBMIT SAI~ GOALS TO
TH~URBAN'MASS I~RANSPORTATION ADMINISTRATION.
RE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. Consistent with Urban Mass Transportation Administration
Regulations, the Greater Roanoke Transit Company has developed a Disadvantaged
and Women Business Enterprise Affirmative Action Plan to be administered by
management to assure that disadvantaged and women business enterprises shall
have the maximum feasihle opportunity to participate in the performance of
contracts financed in whole or in part with funds derived from the United States
Department of Transportation (DOT).
2. A disadvantaged business enterprise goal of 10% and a women busi-
ness enterprise goal of 1% of all DOT funds, is hereby ADOPTED for the
Disadvantaged and Women Business Enterprise Affirmative Action Plan for the
Greater Roanoke Transit Company for fiscal year 1985-86.
3. The General Manager is authorized to submit said goals and any
necessary accompanying documentation to the Urban Mass Transportation
Administration.
4. It is the policy of the Greater Roanoke Transit Company to
establish, review, and maintain specific measurable and attainable percentage
goals for disadvantaged business enterprise and women business enterprise par-
ticipation in contracts utilizing DOT funds.
5. This resolution and policy statement shall be circulated
throughout the community, including minority, female and non-minority businesses
and organizations, and to employees of the Greater Roanoke Transit Company.
ADOPTED by a vote of the Board of Directors the 26th day of August,
1985.
APPROVED: ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Oirectors Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None ..........................................................
(Director Trout was absent.)
~THER BUSINESS: NONE.
There being no further business,
adjourned at 1:45 p.m.
APPROVED:
President
the President declared the meeting
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
September 26, lg85
A regular meeting of the Board of ~irectors of the Greater Roanoke
Transit Company was called to order by the President, Or. Noel C. Taylor, on
Thursday, September 26, lg85, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors ~avid A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Moward E. Musser, ,lames O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ 0.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Oibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanqer, Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, ~reater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley ~tro;
and Ms. Janet L. ~' Ignazio, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, August 26, lg85, be dispensed ~d.th, and that the
minutes be approved as recorded. The motion was seconded by Mr~ Musser~and ~na-
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated September 26, lg85, with regard to the following: Maintenance and
Operations Facility Design Begun; and Federal Funding Update.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Bowers moved that the Management Letter be received and filed. The
motion was seconded by Mrs. Bowles and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of August, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the report he received and filed. The motion was
seconded by Mr. Musser and unanimously adopted.
ASSISTANT GENERAL MANAGER: The General Manager submitted a written
report announcing the appointment of Ms. Christine J. nriscoll as the Assistant
General Manager of the Greater Roanoke Transit Company.
(For full text, see report on file in the Secretary's Office.)
OTHER BUSINESS:
CAMPBELL COURT PROJECT: Mr. Garland requested a
Campbell Court Project. Mr. Kiser advised that this would
discuss in Executive Session.
briefing on the
he appropriate to
Mr. Garland moved that the Board meet in Executive Session to discuss a
matter of potential litigation, pursuant to Section 2.1-344 (a) (6), Code of
Virginia (1950), as amended. The motion was seconded hy Mr. Trout and adopted
by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
The President advised that the Executive Session would be held
following the City Council meeting.
There being no further business, the President declared the meeting
adjourned at 1:45 p.m.
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
October 28, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, October 28, 1985, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ O.
Also present were Mr. Kit B. Kiser, Director of Utilities and
Operations, City of Roanoke; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Mrs. Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Thursday, September 26, 1985, be dispensed with, and that
the minutes be approved as recorded. The motion was seconded by Mr. Bowers and
unanimously adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
PRESIDENT:
MEETING DATE: The President submitted a written communication pro-
posing that the Greater Roanoke Transit Company Boards of Directors' meeting
scheduled for November 25, 1985, be held at 7:00 p.m., in the auditorium of the
William Fleming High School.
(For full text, see communication on file in the Secretary's Office.)
Mrs. Bowles moved that the Board of Directors concur in the request.
The motion was seconded by Mr. Harvey and unanimously adopted.
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated October 28, 1985, with regard to the following: Christmas Express
Promotion Planned; Valley Metro Driver Places Eleventh in International Roadeo;
and Valley Metro Receives Honorable Mention in Adwheel Competition.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Bowers moved that the Management Letter be received and filed. The
motion was seconded by Mr. Harvey and unanimously adopted.
Mr. Harvey moved that the General Counsel be requested to prepare the
proper measure commending James R. Carter, winner of the Western Virginia Bus
Roadeo. The motion was seconded by Mr. Musser and unanimously adopted. It was
also noted that Mr. Carter placed eleventh in competition against drivers from
the United States and Canada in the American Public Transit Association's 1985
International Bus Roadeo in early October.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of September, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the report be received and filed. The motion was
seconded by Mr. Garland and unanimously adopted.
DIRECTORS AND OFFICERS LIABILITY INSURANCE: The General Manager sub-
mitted a written report advising that the Directors and Officers Liability
coverage expired August 6, 1985; that all available insurance carriers were con-
tacted in an attempt to secure the desired coverage, however, no price quotes
were received prior to the policy expiration; that difficulty in obtaining this
coverage is being experienced by public agencies, such as transit systems,
throughout the country; and recommending that a resolution of indemnification
for all Directors and Officers of Greater Roanoke Transit Company be adopted.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
A RESOLUTION RELATING TO THE DEFENSE OF DIRECTORS AND OFFICERS OF THE
COMPANY WITH RESPECT TO ANY CLAIM OR CAUSE OF ACTION ARISING FROM THE
CONDUCT OF SUCH OFFICERS AND DIRECTORS IN THE DISCHARGE OF THEIR DUTIES
AND PROVIDING FOR INDEMNIFICATION OF SUCH OFFICERS AND DIRECTORS UNDER
CERTAIN CIRCUMSTANCES.
WHEREAS, Company officers and directors may be sued as a result of con-
duct in the discharge of their duties as officers or directors of the Company;
WHEREAS, such officers
civil judgments arising out of
Company's interests and in their
and directors may be liable for the payment of
actions which they took in furtherance of the
scope of authority and course of employment;
WHEREAS, it is in the best
cers and directors from such civil
having to pay judgments; and
interest of the Company to protect its offi-
judgments and to remove the threat of their
WHEREAS, certain liability claims and suits filed against the Company
and its officers and directors may not fall within the scope of coverage
afforded by policies of insurance currently in effect.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. Definitions. For the purposes of this resolution, the following
words shall have the meanings stated:
"Officer" shall mean any present or former
officer of the Company elected by the Board of
Directors pursuant to the Company By-Laws,
including the President, one or more Vice
Presidents, the Secretary, Treasurer, the
General Counsel and his staff.
"Director" shall mean any present or former
Director of the Company elected by the
stockholders pursuant to the Company By-Laws.
2. Defense. a. Where any liability insurance policy exists,
defense or,claims thereunder shall be provided in accordance with the terms of
such policy of insurance. The General Counsel may represent any officer or
director to the extent deemed necessary by the General Counsel to supplement
legal counsel provided under such liability insurance policy.
b. Where the Company has no applicable liability insurance policy, the
General Counsel shall, upon request, represent or cause to be represented,
without charge, any officer or director of the Company with respect to any claim
or cause of action against such person arising from the conduct by such person
of his duties as an officer or director of the Company; provided such officer or
director may, in his discretion, retain his own counsel at his personal expense.
Such conduct is hereby deemed to include administrative and professional mal-
practice, as well as acts committed or alleged to have been committed which
result in or are alleged to result in deprivations of rights, privileges and
immunities guaranteed by the United States or Virginia Constitutions or any sta-
tute affording a cause of action for damages or injunctive relief for such
deprivations.
3. Indemnification. Any officer or director of the Company repre-
sented by the General Counsel or special counsel retained by the Company who
shall become legally obligated to pay any claim, including costs or award of
attorneys' fees, by way of judgment or Company-approved settlement arising from
the conduct of such officer or director in the discharge of his duties shall be
entitled to indemnification therefor in the absence of applicable insurance
coverage where the claim shall have been determined by the Board of Directors,
upon the recommendation of the General Counsel, to have resulted from actions
which:
a. were done in good faith;
were done in the reasonable belief that such actions were in the
best interest of the Company and were in furtherance of the offi-
cial policies and practices of the Company;
c. were within the scope of authority of the person so acting;
d. were within the course of employment of the person so acting; and
e. were not wilful, malicious or wanton.
4. Punitive damages. Punitive damages shall not be paid in any event.
5. Criminal charges. In no event shall legal fees be paid on behalf
of any officer or director, or legal counsel be provided by the General Counsel
for the defense of criminal or traffic charges alleged to have been committed by
such officer or director, nor shall any fines or penalties imposed for criminal
or traffic convictions be reimbursed by the Company.
6. Notice. The provisions of this resolution shall apply only where
the Company has been given timely notice of any action brought against any
officer or director arising from the conduct of such officer or director in the
discharge of his duties as an officer or director of the Company.
7. Conflicts of interests. In the event of any real or potential
conflict of interests involving the General Counsel's representation of the
Company or its officers and directors with respect to any claim, lawsuit or com-
bination of claims or lawsuits or in the event that any such conflict of
interests or other ethical considerations might impede effective representation
and legal defense by the General Counsel, the General Counsel shall be
authorized to retain additional counsel, at his discretion, to represent any
officers and directors who shall in his opinion require such counsel.
8. Immunity. Nothing contained in this resolution shall be construed
to abrogate or waive any defense of sovereign or governmental immunity or other
immunity on behalf of the Company or any defense of official or other immunity
on behalf of any officer or director of the Company.
9. Severability. In the event that any provision of this resolution
shall be determined to be void by a court of competent jurisdiction, it shall be
deemed severed and all other provisions shall continue in full force and effect.
10. Effective date. This resolution shall be in full force and
effect as of October 28, 1985, and shall remain in effect until amended or
repealed by this Board. This resolution shall have no effect with respect to
occurrences reported to the General Counsel prior to its effective date.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 28th day of October, 1985.
APPROVED: ATTEST:
S/Noel C. Taylor S/Mary F. Parker
Noel C. Taylor, President Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
OTHER BUSINESS:
BUSES: Mr. Bowers moved that the General Manager submit a report to
the Board of Directors with regard to the feasibility of interior and exterior
advertising on new Valley Metro buses, along with a revenue projection. The
motion was seconded by Mr. Trout and unanimously adopted.
There being no further business,
adjourned at 1:45 p.m.
APPROVED:
President
the President declared the meeting
ATTEST: ~/~
Secretary
GREATER ROANOKE TRANSIT COMPANY
November 25, 1985
A regular meeting of the Board of Directors of
Transit Company was called to order' by the President, Dr.
Monday, November 25, 1985, at 7:00 p.m., in the William
Auditorium, 3600 Ferncliff Avenue, N. W., Roanoke, Virginia,
notification by the Secretary of the Corporation.
the Greater Roanoke
Noel C. Taylor, on
Fleming High School
pursuant to written
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout (arrived at 7:08
p.m.) and President Noel C. Taylor ............................................ 7.
ABSENT: None ........................................................ O.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater
RoanQke Transit Company; Ms. Mary F. Parker, Secretary, ~reater Roanoke Transit
Company; Mr. William E. Callahan, Jr., General Manager, Valley' Metro; and Mrs.
Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Garland moved that the reading of the minutes of the
regular meeting held on Monday, October 28, 1985, be dispensed with, and that
the minutes be approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated November 25, 1985, with regard to the following: Flood Damage Report; and
Marketing Survey Being Conducted.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of October, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Bowers and adopted.
BUSES: The General Manager having been requested to submit a report
with regard to the feasibility of interior and exterior advertising on new
Valley Metro buses, along with a revenue projection, he presented same, advising
that advertising space is sold on twenty-two 1976 Flxible buses which generates
approximately $11,000.00 per year in revenues; that advertising space has not
been sold on thirteen 1979 Grumman-Flxible 870 buses based on a policy
established at the time of their purchase; that appearance of the buses would
change with advertising which aesthetically could be argued as positive or nega-
tive; that revenue would be increased by approximately $8,000.00 per year with
no increase in costs if advertising is allowed; and recommending that he be
authorized to place interior and exterior advertising on the thirteen 1979
Grumman-Flxible 870 buses.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the Board of Directors concur in the recommen-
dation. The motion was seconded by Mrs. Bowles and adopted.
GENERAL COUNSEL:
ACTS OF ACKNOWLEDGEMENT: The General Counsel having been requested to
prepare the proper measure commending James R. Carter, winner of the Western
Virginia Bus Roadeo, he presented same.
Mr. Harvey offered the following Resolution:
"A RESOLUTION RECOGNIZING AND COMMENDING JAMES R. CARTER, WINNER OF THE
WESTERN VIRGINIA BUS ROADEO.
WHEREAS, JAMES R. CARTER has served this Company in exemplary fashion
for more than eleven years as a Valley Metro driver; and
WHEREAS, during his service to the Company, Mr. Carter has compiled an
outstanding work and safety record; and
WHEREAS, for the third consecutive year, Mr. Carter has won the Western
Virginia Bus Roadeo; and
WHEREAS, Mr. Carter placed eleventh in American Public Transit
Association's 1985 International Bus Roadeo; and
WHEREAS, Mr. Carter's service and achievements provide an outstanding
example of skill and professionalism for all of the Company's employees.
THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke
Transit Company that this Board adopts this means of recognizing and commending
the outstanding professional services and achievements of Mr. James R. Carter.
ADOPTED by the Board of Directors
this 25th day of November, 1985.
APPROVE:
of Greater Roanoke Transit Company
ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
At this point, Director James O. Trout arrived at the meeting.
Mr. Harvey moved the adoption of the Resolution.
seconded by Mr. Bowers and adopted by the following vote:
The motion was
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
'NAYS: None .......................................................... O.
President Taylor presented a framed copy of the Resolution to Mr.
Carter.
OTHER BUSINESS:
EXECUTIVE SESSION: Mr. Kit B. Kiser requested an Executive Session to
discuss the terms and conditions of a contract pursuant to Section 2.1-344 (a)
(6), Code of Virginia (1950), as amended.
Mr. Harvey moved that the Board of Directors convene in Executive
Session to discuss the terms and conditions of a contract pursuant to Section
2.1-344 (a) (6), Code of Virginia (1950), as amended. The motion was seconded
by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
At 7:10 p.m., the Board went into Executive Session.
At 7:20 p.m., the meeting reconvened in the William Fleming High School
Auditorium with President Taylor presiding and all members of the Board present.
President Taylor advised there would be no report as result of the
Executive Session.
There being no further business, the President declared the meeting
adjourned at 7:20 p.m.
President
ATTEST
Secretary
GREATER ROANOKE TRANSIT COMPANY
December 23, 1985
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, December 23, 1985, at 1:30 p.m., in the City Council's Conference Room,
fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke,
Virginia, pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G.
Harvey, II, Howard E. Musser, and President Noel C. Taylor .................... 5.
ABSENT: Directors David A. Bowers and James O. Trout ................ 2.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. James D. Grisso, Assistant
Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary,
Greater Roanoke Transit Company; Mr. William E. Callahan, Jr., General Manager,
Valley Metro; and Mrs. Christine J. Driscoll, Assistant General Manager, Valley
Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the
regular meeting held on Monday, November 25, 1985, be dispensed with, and that
the minutes be approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
VICE PRESIDENT OF OPERATIONS:
MANAGEMENT AND OPERATIONS AGREEMENT-MASS TRANSIT AND PARKING
FACILITIES: The Vice President of Operations submitted a written report con-
curring in a report of the Selection Committee recommending that ATE Management
and Service Company (ATE) be engaged for the continued management and operation
of the mass transit system and facilities, and on behalf of the City, management
and operations of the Market Square and Williamson Road Parking Garages.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser offered the following Resolution:
"A RESOLUTION AUTHORIZING THE COMPANY'S ENTERING INTO A NEW MANAGEMENT
CONTRACT WITH ATE MANAGEMENT AND SERVICE COMPANY, INC., UPON CERTAIN
TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and the Secretary are hereby authorized, for and on
behalf of the Company, to execute and attest, respectively, a new management
agreement with ATE Management and Service Company, Inc., for the provision by
such firm of management services for an initial term of three years commencing
March 23, 1986, as more particularly set forth in the December 23, 1985, report
of the Vice-President of Operations to this Board.
2. The contract authorized by this resolution shall be in the amount
as set forth in the above-referenced report.
3. The form of the contract with such firm shall be approved by the
General Counsel and contain such other terms and conditions as are agreeable to
the Vice-President of Operations.
ADOPTED by the Board of Directors of Greater Roanoke Transit Company
this 23rd day of December, 1985.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Musser moved the adoption of the Resolution. The motion was
seconded by Mr. Harvey and adopted by the following vote:
AYES: Directors Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 5.
NAYS: None .......................................................... O.
(Directors Bowers and Trout were absent.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated December 23, 1985, with regard to the following: Update on Flood Damage
at Campbell Court; and Changes in Insurance Coverages.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The
motion was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of November, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and adopted.
REPORTS OF COMMITTEES:
AUDIT COMMITTEE: Mr. Howard E. Musser, Acting Chairman of the Audit
Committee, submitted written minutes of the December 2, 1985, meeting of the
Audit Committee of Greater Roanoke Transit Company.
(For full text, see minutes on file in the Secretary's Office.)
Mr. Musser moved that the minutes be received and filed. The motion
was seconded by Mr. Garland and adopted.
OTHER BUSINESS: NONE.
There being no further business,
adjourned at 1:40 p.m.
the President declared the meeting
ATTEST:
Sec ret a ry
GREATER ROANOKE TRANSIT COMPANY
January 21, 1986
A special meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Tuesday, January 21, 1986, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the President of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ O.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Gc~a~e~ Roanoke Transit Company; Mr. Wilburn C. Dibling, J~,~General Counsel~
Greater Roanoke'TranSit Company; Mr. Mark A. Williams, 'Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
The President read the following communication calling the special
meeting:
"January 17, 1986
Mr. David A. Bowers
Mrs. Elizabeth T. Bowles
Mr. Robert A. Garland
Mr. James G. Harvey, II
Mr. Howard E. Musser
Mr. James O. Trout
Dear Mrs. Bowles and Gentlemen:
Pursuant to Article III, Section 4, of the By-Laws of Greater Roanoke
Transit Company, I am calling a special meeting of the Board of
Directors of Greater Roanoke Transit Company on Tuesday, January 21,
1986, at 1:30 p.m., in the Roanoke City Council Chamber, fourth floor,
Municipal Building, 215 Church Avenue, S. W.
Sincerely
S/Noel C. Taylor
Noel C. Taylor
President
cc:
Mr. W. Robert Herbert, Vice President of Operations, GRTC
Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC
Mr. Joel M. Schlanger, Treasurer, GRTC
Ms. Mary F. Parker, Secretary, GRTC
Mr. Kit B. Kiser, Director, Utilities and Operations
Mr. William E. Callahan, Jr., General Manager, Valley Metro,
P. O. Box 13247, Roanoke, Virginia 24132"
EXECUTIVE SESSION: The President advised he had received a written
report from the Vice President of Operations requesting an Executive Session to
discuss an item of potential litigation, pursuant to Section 2.1-344 (a) (6),
Code of Virginia (1950), as amended.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout moved that the Board concur in the request to convene in
Executive Session to discuss an item of potential litigation, pursuant to
Section 2.1-344 (a) (6), Code of Virginia (1950), as amended. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
At 1:35 p.m., the President declared the meeting in recess.
At 1:55 p.m., the meeting reconvened in the Council Chamber with
President Taylor presiding and all members of the Board present.
GENERAL MANAGER:
, ~~ TRANSPOrTaTION CENTER/MINI-MALL: The President presented a written
report from the General Manager recommending authorization for the issuance Of
Change Order No. 12, subject to approval of UMTA, EDA, and the surety company,
to the contract with Heindl-Evans, Inc., for construction of the Transportation
Center/Mini-Mall, accepting the terms of the insurance settlement for the
facade collapse, increasing the construction contract by $82,500.00, and making
other changes as outlined in the report.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout offered the following Resolution:
"A RESOLUTION AUTHORIZING THE
CHANGE ORDER NO. 12 TO THE
MECHANICSVILLE, VIRGINIA, FOR
CENTER/MINI-MALL.
PRESIDENT OF THIS COMPANY TO ENTER INTO
CONTRACT WITH HEINDL-EVANS, INC., OF
THE CONSTRUCTION OF THE TRANSPORTATION
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that:
1. The President and Secretary are hereby authorized, for and on
behalf of this Company, to issue and execute Change Order No. 12 to the contract
with Heindl-Evans, Inc., of Mechanicsville, Virginia, for the construction of
the Transportation Center/Mini-Mall, and any other related documentation,
including, without limitation, releases or settlement documents, providing for
the establishment of a new completion date, the addition and deletion of certain
work, and the inclusion of certain other terms and conditions as more specifi-
cally set forth in the report to this Board dated January 21, 1986.
2. The Change Order and any related documentation shall be in a form
acceptable to the General Counsel of this Company.
ADOPTED by vote of the Board of Directors of Greater Roanoke Transit
Company this 21st day of January, 1986.
APPROVED ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Trout moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
There being no further business, the President declared the meeting
adjourned at 2:00 p.m.
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
January 27, 1986
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, January 27, 1986, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ O.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, December 23, 1985, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Garland and
unanimously adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated January 27, 1986, with regard to the following: Christmas Express Suc-
cessful; and Toys for Tots Campaign A1 so a Success.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Mr. Musser and unanimously adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of December, 1985.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers moved that the report be received and filed. The motion was
seconded by Mr. Garland and unanimously adopted.
BUDGET ADJUSTMENTS FOR INCREASES IN INSURANCE COSTS: The General
Manager submitted a written report advising that no insurance companies are
currently writing new coverage for public transit systems; that necessary
insurance coverage was obtained on December 19, 1985, through the Virginia
Insurance Plan, which assigns risks to insurance companies when coverage cannot
be obtained through normal channels; that the cost for this coverage for twelve
months ending December 19, 1986, is $169,885.00; that budget adjustments are
needed to cover the increase in insurance expenses and to shift some management
expenses from the transit to the parking budget; and recommending that the Board
ratify the purchase of Physical Damage and Comprehensive General Liability
insurance through the Virginia Insurance Plan and adopt revised transit and
parking budgets for Fiscal Year 1985-86 to reflect the increases in insurance
costs.
(For full text, see report on file in the Secretary's Office.)
Mr. Trout offered the following Resolution:
"A RESOLUTION AUTHORIZING THE PURCHASE OF PHYSICAL DAMAGE AND COMPRE-
HENSIVE GENERAL LIABILITY INSURANCE FOR THE COMPANY, AND ADOPTING A
REVISED TRANSIT BUDGET FOR FISCAL YEAR 1985-86.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that a revised budget for fiscal year 1985-86 is hereby adopted and the
General Manager and Secretary are authorized to execute and attest, respec-
tively, insurance contracts and any necessary accompanying documentation, in
form approved by the Company's General Counsel, providing for the purchase of
Physical Damage and Comprehensive General Liability Insurance coverage through
the Virginia Insurance Plan as set forth in the report to this Board dated
January 27, 1986.
ADOPTED by the Board of Directors of the Greater Roanoke Transit
Company this 27th day of January, 1986.
APPROVED: APPROVED:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Trout moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
REPORTS OF COMMITTEES:
SELECTION OF AGENT/BROKER TO PROVIDE INSURANCE BROKERAGE AND MANAGEMENT
SERVICES: The Selection Committee submitted a written report advising that
requests for proposals were issued on December 10, 1985, for insurance brokerage
and management services and two proposals were received; that interviews were
held with both firms and a selection was made based on certain key criteria; and
recommending that an insurance brokerage and management services contract be
awarded to Frank B. Hall Company of Virginia, Inc., for a three year period with
fees to be paid by the insurance company with whom the coverage is placed, based
on the commission agreement between Frank H. Hall Company of Virginia, Inc. and
the insurance company.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH FRANK B.
HALL COMPANY OF VIRGINIA, INC., TO PROVIDE INSURANCE BROKERAGE AND
MANAGEMENT SERVICES FOR THE COMPANY.
BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit
Company that the General Manager and Secretary are authorized to execute and
attest, respectively, an agreement with Frank B. Hall Company of Virginia, Inc.,
for the provision by such firm of insurace brokerage and management services as
more particularly set forth in the January 27, 1986, report to this Board, said
agreement to be in form approved by the Company's General Counsel.
ADOPTED by the Board of Directors of the Greater Roanoke Transit
Company this 27th day of January, 1986.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution. The motion was
seconded by Mr. Garland and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and
President Taylor .............................................................. 7.
NAYS: None .......................................................... O.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting
adjourned at 1:45 p.m.
APPROVED:
President
~ ~ ~°ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
February 24, 1986
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, February 24, 1986, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James O.
Trout and President Noel C. Taylor ............................................ 4.
ABSENT: Directors David A. Bowers, James G. Harvey, II, and Howard E.
Musser ........................................................................ 3.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mrs. Bowles moved that the reading of the minutes of the spe-
cial meeting held on Tuesday, January 21, 1986, and the regular meeting held on
Monday, January 27, 1986, be dispensed with, and that the minutes be approved as
recorded. The motion was seconded by Mr. Garland and adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated February 24, 1986, with regard to the following: Christmas Express
Promotion Wins Addys; and Governor's Budget Increases Transit Funding.
(For full text, see Management Letter on file in the Secretary's Office.)
Mrs. Bowles moved that the Management Letter be received and filed.
The motion was seconded by Mr. Garland and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of January, 1986.
(For full text, see report on file in the Secretary's Office.)
· .~- ~ Mr. Trout moved that the report be received anq filed. T~e motion was.
seconded by Mr. Garland and adopted.
APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager submitted
written report recommending that the Board of Directors appoint certain mem-
bers of the Board and staff to serve as the Budget Review Committee.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the President be
of the Budget Review Committee. The motion was
adopted.
authorized to appoint members
seconded by Mrs. Bowles and
The President appointed Messrs. Howard E. Musser, Robert
W. Robert Herbert and Joel M. Schlanger as members of the Fiscal
Budget Review Committee.
A. Garland,
Year 1986-87
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting
adjourned at 1:35 p.m.
APPROVED:
President
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
March 24, 1986
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the Vice President, Mr. James G. Harvey,
II, on Monday, March 24, 1986, at 1:30 p.m., in the City Council Chamber, fourth
floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia,
pursuant to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, Howard E. Musser, James O. Trout and Vice President James G. Harvey,
II ............................................................................ 6.
ABSENT: President Noel C. Taylor .................................... 1.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General
Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger,- Treasurer,
Gre~er'Roano~e Transit Company; Ms. Mary F. Parker, Secretary, ~reater Roanok~
Transit Company; Mr. William E. Callahan, Jr., General Manager, Valley Metro;
and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by Director Howard E. Musser.
The Pledge of Allegiance to the Flag of the United States of America
was led by Vice President Harvey.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, February 24, 1986, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Bowers and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated March 24, 1986, with regard to the following: Fifth Street Bridge Effects
Melrose Route; and Walnut Avenue Bridge Repairs to Effect Two Routes.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Garland moved that the Management Letter be received and filed.
The motion was seconded by Mrs. Bowles and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of February, 1986.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mr. Musser and adopted.
AMENDMENT TO CAPITAL GRANT TO CONSTRUCT OPERATIONS AND ADMINISTRATION
FACILITY: The General Manager submitted a written report advising that
$2,408,384.00 has been received from the Urban Mass Transportation
Administration, and $571,991.00 from the Virginia Department of Highways and
Transportation, with $30,105.00 being the City's in-kind contribution of real
estate, for design and construction of a new Operations and Administration
Facility; that estimated construction costs have increased from $2,810,000.00 to
$4,821,550.00 because of the need for 10,400 square feet of additional space,
the need to raise the facility above the floodplain, parking for employees,
inflation, and greater equipment needs; that additional funding is necessary,
however, the local share provided through contribution of the real estate is
sufficient and no additional local cash contribution is required; and that
desirable community and economic development would take place in the Southeast
area of the City.
The General Manager recommended that the Board concur in the Schematic
Design of the Operations and Administration Facility and authorize him to seek
federal and state funds necessary to complete the project.
(For full text, see report on file in the Secretary's Office.)
There was considerable discussion and much concern expressed over the
increase in the projected cost of the facility. The General Manager explained
that the original project did not envision any employee parking on site, and the
approach was to continue using the parking lot currently being used by
employees; and that when the flood issue was dealt with, an opportunity was
identified to deal with parking on site and it became a part,of the~project.~
Mr. Kiser advised that the project could be cut back by staying with
just floodproofing the facility, which means having the garage on the same level
as the street and raising electrical recepticles and making the equipment as
portable as possible to limit flood damage.
The possibility of moving to another location was discussed, Mr. Kiser
advising that this was considered early on, but it was thought that the area
needs so much improvement, this would be a good opportunity to have some redeve-
lopment and hopefully spark some growth there. He further advised that the land
with the current facility will not be in the floodplain, and with the exception
of a small strip, neither will be land currently being used for parking, which
will be turned back to the City to be marketed with the current facility.
The General Manager explained that one of the first things done when
they began to realize the cost of floodproofing was to develop criteria and look
at other available sites; that one important part of the criteria was for a
location to be no further away from the downtown area, which is where 98% of the
service begins and ends, than I to l~4miles, because one of the most significant
operating costs incurred is the travel time to and from the garage from the
start of the route; that they eliminated any area that was in the existing
floodplain; that they looked for an area that was zoned or could be zoned to the
required LM or HM district; and that after all this, in their opinion there is
no other suitable site in the area that meets all the criteria. He stated this
is an opportunity to use what is otherwise going to be an unsuitable piece of
property because it is in the floodplain, and from a private enterprise stand-
point might not have the payback required to build on it. He advised that the
cost of raising the building up on columns and providing parking underneath ver-
sus the cost of building retaining walls and filling in is about the same.
After further discussion, Mr. Garland moved that the Board concur in
the recommendation. The motion was seconded by Mr. Bowers.
Mr. Musser offered a substitute motion that the matter be referred to
the 1986-87 GRTC Budget Review Committee for study, report and recommendation.
The substitute motion was seconded by Mr. Bowers.
There was some discussion as to whether or not potential funding to
ensure the protection of Roanoke Memorial Hospital and the Sewage Treatment
Plant would have an effect on the area in question, and on the Lick Run channel
improvements.
The substitute motion of Mr. Musser was then adopted.
OTHER BUSINESS: NONE.
There being no further business, the Vice
meeting adjourned at 1:55 p.m.
APPROVED:
r
Presiden~c
President declared the
ATTEST:
Secretary
GREATER ROANOKE TRANSIT COMPANY
April 28, 1986
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, April 28, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, and President Noel C. Taylor--6.
ABSENT: Director James O. Trout ..................................... 1.
Also present were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice
President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C.
Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A.
Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr.
Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F.
Parker, Secretary, Greater Roanoke Transit Company; Mr. William E. Callahan,
Jr., General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant
General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of ~legiance to the Flag of the United States of America
was led by President Taylor.
MINUTES: Mr. Musser moved that the reading of the minutes of the regu-
lar meeting held on Monday, March 24, 1986, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Harvey and
adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
PRESIDENT:
STOCKHOLDERS' MEETING: The President submitted a written report recom-
mending that the annual Stockholders' meeting be held on Monday, June 23, 1986,
immediately following the meeting of the Roanoke City Council scheduled for
that date, in the City Council Chamber.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland offered the following Resolution:
"A RESOLUTION SETTING THE ANNUAL MEETING OF THE STOCKHOLDERS OF GREATER
ROANOKE TRANSIT COMPANY FOR JUNE 23, 1986, IMMEDIATELY FOLLOWING THE
MEETING OF ROANOKE CITY COUNCIL IN THE CITY COUNCIL CHAMBER OF THE
ROANOKE CITY MUNICIPAL BUILDING.
WHEREAS, Section I of Article II of the By-Laws of Greater Roanoke
TranSit Company provides that the annual meeting of the stockholders of the
Company shall be held during the month of June of each year at a day, time and
place to be fixed by the Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater
Roanoke Transit Company that the annual meeting of stockholders shall be held on
June 23, 1986, immediately following the meeting of Roanoke City Council in the
City Council Chamber of the Roanoke City Municipal Building.
1986.
ADOPTED by a vote of the Board of Directors the 28th day of April,
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mr. Garland moved the adoption of the Resolution. The motion was
seconded by Mrs. Bowles and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
GENERAL MANAGER:
MANAGEMENT LETTER: The General Manager submitted the Management Letter
dated April 28, 1986, with regard to the following: Maintenance Department
Receives Award; and Christmas Express Advertising Honored.
(For full text, see Management Letter on file in the Secretary's Office.)
Mr. Harvey moved that the Management Letter be received and filed. The
motion was seconded by Mr. Musser and adopted.
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of March, 1986.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles moved that the report be received and filed. The motion
was seconded by Mr. Garland and adopted.
EXECUTIVE SESSION: l~e General Manager submitted a written report
requesting an Executive Session to discuss legal matters within the jurisdiction
of the Board involving the terms and conditions of a contract, pursuant to
Section 2.1-344 (al (6), Code of Virginia (1950), as amended.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the request and convene in
Executive Session to discuss legal matters within the jurisdiction of the Board
involving the terms and conditions of a contract, pursuant to Section 2.1-344
(a) (6), Code of Virginia (1950), a amended. The motion was seconded by Mr.
Harvey and adopted by the following vote:
AYES: Directors Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ................ -~ ...................................................... 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
At 1:40 p.m., the Board went into Executive Session.
At 1:50 p.m., the meeting reconvened in the Council Chamber with
President Taylor presiding and all members of the Board present, with the excep-
tion of Director Trout.
MARKETING SURVEY: The General Manager submitted a written report with
regard to a marketing survey conducted in the Fall of 1985 by Martin Research
Associates, Inc., concluding that many riders need the transit service as a
basic part of their way of life; that many non-users will not ever become users,
however, some increase may occur with improvements in service levels or as traf-
fic and parking conditions change; that the community as a whole has a positive
perception of the service and the manner in which it is provided; and that the
advertising program has been effective and should be continued.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and adopted.
LEASE AGREEMENT WITH CITY OF ROANOKE: The General Manager submitted a
written report advising that the transit operations facility at 12th Street and
Campbell Avenue, S. E., has been leased from the City of Roanoke since March 23,
1975, and the current lease expired March 22, 1986, and recommending authoriza-
tion to execute a lease agreement with the City for said transit operations
facility with certain stipulations as set out in the report.
(For full text, see report on file in the Secretary's Office.)
Mrs. Bowles offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE
INTO A LEASE AGREEMENT FOR THE OPERATIONS
CAMPBELL AVENUE, S. E., UPON CERTAIN TERMS
COMPANY OFFICIALS TO ENTER
FACILITY AT 12TH STREET AND
AND CONDITIONS.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the General Manager and Secretary are authorized to execute and
attest, respectively, on behalf of the Company, a lease agreement with the City
of Roanoke for the transit operations facility at 12th Street and Campbell
Avenue for a term of three years, terminable at any time upon sixty days prior
written notice by either party at a rate of $3,000.00 per month for the period
of March 23, 1986, through June 30, 1987, and thereafter at a rate of $100.00
per month, the City of Roanoke to provide property loss insurance through
June 30, 1987, and upon such other terms and conditions as are included in the
report to this Board dated April 28, 1986, said agreement to be in form approved
by the Company's legal counsel.
ADOPTED by the Board of Directors of the Greater Roanoke Transit
Company this 28th day of April, 1986.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/Mary F. Parker
Mary F. Parker, Secretary"
Mrs. Bowles moved the adoption of the Resolution.
seconded by Mr. Garland and adopted by the following vote:
The motion was
AYES: Directors, Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
STATE ADMINISTRATIVE, MAINTENANCE AND RIDESHARING ASSISTANCE FOR FY
1987: The General Manager submitted a written report advising that Greater
Roanoke Transit Company is eligible for up to $689,592.00 in administrative,
maintenance and ridesharing aid during fiscal year 1987 from the Commonwealth of
Virginia Department of Highways and Transportation; that actual funding depends
upon available monies in the State budget allocation and reimbursement of actual
authorized expenses; that authorization to file an application for these funds
is needed from the Board of Directors; and recommending authorization to file
applications requesting up to $689,592.00 from the Virginia Department of High-
ways and Transportation for public transportation activities and to execute
necessary grant agreements.
(For full text, see report on file in the Secretary's Office.)
Mr. Bowers offered the following Resolution:
"A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO FILE
APPLICATIONS AND TO EXECUTE THE NECESSARY AGREEMENTS FOR FINANCIAL
ASSISTANCE TO THE COMPANY FROM THE COMMONWEALTH OF VIRGINIA DEPARTMENT
OF HIGHWAYS AND TRANSPORTATION FOR ADMINISTRATIVE, MAINTENANCE, RIDE-
SHARING AND OTHER EXPENSES INCURRED IN THE OPERATION OF A PUBLIC TRANS-
PORTATION SYSTEM.
BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit
Company that the General Manager and the Secretary are hereby authorized to exe-
cute and attest, respectively, the necessary grant applications, agreements, and
any other necessary accompanying documentation for financial assistance from the
Commonwealth of Virginia Department of Highways and Transportation for
Administrative, Maintenance, and Ridesharing expenses incurred in the operation
of a public transportation system, in form approved by the Company's legal coun-
sel as more specifically set forth in a report to this Board dated April 28,
1986.
ADOPTED by the Board of Directors of the Greater Roanoke Transit
Company this 28th day of April, 1986.
APPROVED: ATTEST:
S/Noel C. Taylor
Noel C. Taylor, President
S/MarS F. Parker
Mary F. Parker, Secretary"
Mr. Bowers moved the adoption of the Resolution. The motion was
seconded by Mr. Musser and adopted by the following vote:
AYES: Directors, Bowers, Bowles, Garland, Harvey, Musser and President
Taylor ........................................................................ 6.
NAYS: None .......................................................... O.
(Director Trout was absent.)
REPORTS OF COMMITTEES:
FY 1986-87 OPERATING BUDGET FOR GRTC, INCLUDING VALLEY METRO, MARKET
SQUARE GARAGE, WILLIAMSON ROAD GARAGE AND CAMPBELL COURT TRANSPORTATION FACI-
lITY: The Budget Review Committee submitted a written report advising that the
recommended budgets call for continued mass transit service in the same basic
level currently existing with only minor route adjustments and refinements; no
mass transit fare increase; salary, wage and fringe benefit adjustments for the
current level of employment totalling an average of almost 5%; increased liabi-
lity insurance premiums; total City of Roanoke subsidy support of $444,500.00;
Market Square Garage monthly rate increase from $37.50 to $38.00; Williamson
Road Garage monthly rate increase from $25.00 to $28.50; Campbell Court Parking
Garage projected hours of operation as set out in report and montly rates of
$42.00 upon opening; and recommending approval of the budgets.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the recommendation of the
Committee. The motion was seconded by Mr. Garland and adopted.
AMENDMENT TO CAPITAL GRANT TO CONSTRUCT OPERATIONS AND ADMINISTRATION
FACILITY: The Budget Review Committee submitted a written report in connection
with a request of the General Manager for authorization to seek additional
federal and state funds to construct a new Operations and Administration faci-
lity for the transit system, advising that the proposed schematic design meets
current space and equipment needs, addresses the dangers of flooding, improves
operating costs and efficiencies, and allows for alternate uses of the facility
in the future if necessary; that community and economic development would occur
in the Southeast area with construction of the facility; that long range
transportation options can be effectively handled; that impact on operating
budgets will be positive; and recommending that the schematic design be approved
and the General Manager be authorized to seek federal and state funds necessary
to complete this project.
(For full text, see report on file in the Secretary's Office.)
Mr. Musser moved that the Board concur in the recommendation of the
Committee. The motion was seconded by Mr. Garland and adopted.
OTHER BUSINESS: NONE.
There being no further business, the President
adjourned at 2:00 p.m.
President I
declared the meeting
Secretary
GREATER ROANOKE TRANSIT COMPANY
June 23, 1986
A regular meeting of the Board of Directors of the Greater Roanoke
Transit Company was called to order by the President, Dr. Noel C. Taylor, on
Monday, June 23, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor
of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to written notification by the Secretary of the Corporation.
PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A.
Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President
Noel C. Taylor ................................................................ 7.
ABSENT: None ........................................................ O.
Also'pre~en~ were Mr. W. Robert Herbert, Vice President of Operations,
Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel,
Greater Roanoke Transit Company; Mr. James D. Grisso, Assistant Treasurer,
Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke
Transit Company; Mr. William E. Callahan, Jr., and Ms. Christine J. Driscoll,
Assistant General Manager, Valley Metro.
The meeting was opened with a prayer by President Taylor.
The Pledge of Allegiance to the Flag of the United States of ~merica
was led by President Taylor.
MINUTES: Mr. Trout moved that the reading of the minutes of the regu-
lar meeting held on Monday, April 28, 1986, be dispensed with, and that the
minutes be approved as recorded. The motion was seconded by Mr. Harvey and una-
nimously adopted.
(For full text of minutes, see minutes on file in the Secretary's Office.)
VICE PRESIDENT OF OPERATIONS:
GENERAL MANAGER: The Vice President of Operations submitted a written
report advising that Mr. William E. Callahan, Jr., has resigned as General
Manager effective June 3, 1986, and recommending approval of the appointment of
Mr. Stephen A. Mancuso as General Manager, and appointment of Mr. Callahan as
Owner Representative for the Campbell Court project.
(For full text, see report on file in the Secretary's Office.)
Mr. Harvey moved that the Board concur in the recommendation.
motion was seconded by Mr. Musser and unanimously adopted.
lile
Mr. Callahan then introduced Mr. Mancuso to the Board.
GENERAL MANAGER:
FINANCIAL AND OPERATING REPORT: The General Manager submitted the
Financial and Operating Report for the month of May, 1986.
(For full text, see report on file in the Secretary's Office.)
Mr. Garland moved that the report be received and filed. The motion
was seconded by Mrs. Bowles and unanimously adopted.
OTHER BUSINESS: NONE.
There being no further business, the President declared the meeting
adjourned at 1:45 p.m.
President
ATTEST:
Secretary