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HomeMy WebLinkAbout07/28/86 - 06/24/91GREATER ROANOKE TRANSIT COMPANY July 28, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 28, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. Earl B. Reynolds, Jr., Assistant City Manager; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Kit B. Kiser, Director, Utilities and Operations; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of ~legiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Garland moved that the reading of the minutes of the regular meeting held on Monday, June 23, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 28, 1986, with regard to the following: Service Agreement Are Finalized; and Fiscal Year 1986-87 Operating Grants. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1986. (For full text, see report on file in the Secretary's Office.) GREATER ROANOKE TRANSIT COMPANY July 28, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was call ed to order by the President, Dr. Noel C. Taylor, on Monday, July 28, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. Earl B. Reynolds, Jr., Assistant City Manager; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Kit B. Kiser, Director, Utilities and Operations; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of ~legiance to the Flag of the United States of Anerica was led by President Taylor. MINUTES: Mr. Garland moved that the reading of the minutes of the regular meeting held on Menday, June 23, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 28, 1986, with regard to the following: Service Agreement Are Finalized; and Fiscal Year 1986-87 Operating Grants. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1986. For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. CAMPBELL COURT TRANSPORTATION CENTER/MINI-MALL: The General Manager submitted a written report from Mr. William E. Callahan, Jr., Owner Representa- tive of the Campbell Court project, recommending authorization for the execution of Change Order No. 13 and any related documentation by the President, to the contract with Heindl-Evans, Inc., for construction of the Transportation Center/Mini-Mall, to increase the construction contract by $82,166.00, establish the completion date as December 14, 1986, and make certain other changes as outlined in the report. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 13 TO THE CONTRACT WITH HEINDL-EVANS, INC., AND ANY NECESSARY ACCOMPANYING DOCUMENTATION FOR THE CAMPBELL COURT TRANSPORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 13 to the contract with Heindl-Evans, Inc., as well as any necessary related documentation for the construction of the Campbell Court Transportation Center Mini-Mall to increase the construction contract amount by $82,166.00 and add 60 days to the construction period, as more specifically set forth in the report to this Board dated July 28, 1986, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 28th day of July, 1986. APPROVED: ATTEST: S/Noel C. Taslor Noel C. Taylor, President S/MarS F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. SECRETARY: ELECTION OF OFFICERS: The Secretary presented a written report advising that Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respec- tive successors are elected and qualify. (For full text, see report on file in the Secretary's Office.) The President opened the floor for nominations for a President, Vice- President, Vice-President of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers and Registered Agent. Mr. Harvey placed in nomination the names of Noel C. Taylor as President; Howard E. Musser as Vice-President; W. Robert Herbert as Vice- President of Operations; Earl B. Reynolds, Jr., as Assistant Vice-President of Operations; Mary F. Parker as Secretary; Judith M. St. Clair as Assistant Secretary; Joel M. Schlanger as Treasurer; James D. Grisso as Assistant Treasurer; Jesse A. Hall as Assistant Treasurer; and Wilburn C. Dibling, Jr., as Registered Agent. There being no further nominations, the abovenamed persons were reelected as officers of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their election and until their respective successors have been duly elected and shall have duly qualified, by the following vote: FOR DR. TAYLOR, MR. MUSSER, MR. HERBERT, MR. REYNOLDS, MS. PARKER, MRS. ST. CLAIR, MR. SCHLANGER, MR. GRISSO, MR. HALL AND MR. DIBLING: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor ........... 7. OTHER BUSINESS: NONE. There being no further business, adjourned at 1:45 p.m. APPROVED: President the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY August 25, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, August 25, 1986, at 1:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. William X Parsons, Assistant General Counsel, Greater Roanoke Transit Company; Mr. William M. Hackworth, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America , wms ~ed by Presi,~ent Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, July 28, 1986, be dispensed with, and that the minu- tes be approved as recorded. The motion was seconded by Mr. Musser and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated August 25, 1986, with regard to the following: Proposed GRTC Operations Facility Funding Status; and Ten Ride Tickets For the Elderly and Disabled. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of July, 1986. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Bowers and unanimously adopted. CAMPBELL COURT TRANSPORTATION CENTER/MINI-MALL: The General Manager submitted a written report from Mr. William E. Callahan, Jr., Owner Representa- tive of the Campbell Court project, recommending authorization for the execution of Change Order No. 14 and any related documentation by the President, to the contract with Heindl-Evans, Inc., for construction of the Transportation Center/Mini-Mall, to increase the construction contract by $12,000.00. (For full text, see report on file in the Secretary's Office.) Mr. Trout offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 14 TO THE CONTRACT WITH HEINDL-EVANS, INC., AND ANY NECESSARY ACCOMPANYING DOCUMENTATION FOR THE CAMPBELL COURT TRANSPORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 14 to the contract with Heindl-Evans, Inc., as well as any necessary related documentation for the construction of the Campbell Court Transportation Center Mini-Mall to increase the construction contract amount by $12,000.00, for concrete slurry fill, without adding any additional time to the new completion date, as more specifically set forth in the report to this Board dated August 25, 1986, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 25th day of August, 1986. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. PARKING AGREEMENT - CSS PARTNERSHIP: The General Manager submitted a written report advising that CSS Partnership is investing $5,000,000.00 in the purchase and renovation of the former Miller and Rhoads building at Campbell Avenue and First Street, S. W., and they have requested the City and GRTC to make available up to 100 parking permits in the Municipal Parking Garage and in the Campbell Court Parking Garage for a period of five years. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO EXECUTE AN AGREEMENT AMONG THE COMPANY, THE CITY OF ROANOKE, AND CSS PARTNER- SHIP, FOR THE USE, UPON CERTAIN TERMS AND CONDITIONS, OF UP TO 100 PER- MITS FOR PARKING SPACES IN THE CAMPBELL COURT PARKING GARAGE AND THE MUNICIPAL PARKING GARAGE. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are hereby authorized to execute and attest, respectively, for and on behalf of the Company, an agreement in form approved by General Counsel, among the Company, the City of Roanoke and CSS Partnership pertaining to the provision of up to 100 permits for parking spaces in the Campbell Court Parking Garage and the Municipal Parking Garage for five years, upon certain terms and conditions, as more specifically set forth in the report to this Board dated August 25, 1986. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 25th day of August, 1986. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Kiser requested that, due to the financing involved, consideration be given to assignment of the agreement from CSS Partnership to Sovran Bank. Mr. Herbert advised that the attorney for CSS Partnership and the Board's legal counsel have reviewed the matter and are satisfied that this is in the best interest of the Board. In a discussion of the matter, it was explained that Sovran Bank wants some assurance that the parking spaces are going to be made available to the developer; that in the event of a default on the part of the developer, the Bank wants to have the right to make good under the terms of the agreement; that the Bank's interest would only come into play in the event of a default, and other- wise, CSS Partnership would be the party that would have to perform under the agreement and would be the entity which would have the right to draw down up to 100 parking spaces in the Garages; and that the City does have the right to rent any of the promised spaces which the Partnership might not need at first. Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. Mr. Trout moved that the Board approve assignment of the rights of CSS Partnership in the parking agreement to Sovran Bank. The motion was seconded by Mr. Garland and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 1:55 p.m. the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY September 25, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on ~nu~da~, Septem~?,~ 25,- 1986, at 1:30 p.m., in the City Council, Chamber, fourth floor of the Muhi~ipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mr. Kit B. Kiser, Director of Utilities and Operations, City of Roanoke; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, August 25, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated September 22, 1986, with regard to the following: Proposed GRTC Opera- tions Facility Value Engineering Study/Funding Status; and Governor's Commission on Transportation Report. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Harvey and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of August, 1986. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. OTHER BUSINESS: BUS FARES: Mr. Garland referred to a communication from the Alliance for the Mentally Ill, Roanoke Valley, requesting reduced bus fares for the men- tally ill; whereupon, the General Manager advised that individuals with physical and mental disabilities are permitted to ride at a reduced fare when they pre- sent the proper identification card issued by the Easter Seal Society. There being no further business, the President declared the meeting adjourned at 1:40 p.m. ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY October 27, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, October 26, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. , A~SENT: None ........................................................ O. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Diblin9, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the F1 ag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Thursday, September 25, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles a~d unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated October 27, 1986, with regard to the following: Proposed GRTC Operations Facility Value Engineering Study/Funding Status; and Governor's Commission on Transportation Report. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted Financial and Operating Report for the month of September, 1986. (For full text, see report on file in the Secretary's Office.) the Mr. Garland moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:35 p.m. APPROVED: Presi dent~~~ ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY November 24, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, November 24, 1986, at 7:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to w~.itten notification by the Secretary of the Corporation. PRESENT: ~ Directors Elizabeth T. Bowles, Robert A. Garland, ~mes G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ..... 6. ABSENT: Director David A. Bowers .................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro; and Ms. Elizabeth A. Sowder, Director of Marketing, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of ~legiance to the Flag of the United States of ~merica was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, October 26, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: INTRODUCTION OF STAFF MEMBER: The General Manager introduced Ms. Elizabeth A. Sowder, Director of Marketing for Valley Metro. MANAGEMENT LETTER: The General Manager submitted the Management Letter dated November 24, 1986, with regard to the following: Proposed GRTC Operations Facility Value Engineering Study/Funding Status; Campbell Court Transportation Center/Mini-Mall; and Christmas Express Scheduled For Success. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of October, 1986. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and i~iled. The motion was seconded by Mr. Trout and adopted. SERVICE TO EDINBURGH SQUARE: The General Manager submitted a written re~or~ advising that the League of Older Americans has requested the Board to w~ive i~s p~lic~ ~f requiring a guarantor for funding whatever d~ficit, might occur when a bus route is extended beyond the City limits, and to approve on a trial basis an extension of the Huntington Court route to serve residents of Edinburgh Square; that there is a need for the service because most of the Edin- burgh Square residents have a low to moderate fixed income and many do not have their own means of transportation; and that the cost of the service extension will approximate $195.00 per month as only four round trips per day Monday through Friday will be provided. He recommended approval of the request and authorization to execute an agreement with the County of Roanoke to implement a service extension to Edinburgh Square for an initial three month trial period with the stipulation that the service be discontinued should the revenues generated from the service during any subsequent month fail to offset all of the associated costs. (For full text, see report on file in the Secretary's Office.) Mr. Musser offered the following Resolution: "A RESOLUTION PROVIDING FOR THE EXTENSION OF SERVICE TO EDINBURGH SQUARE IN ROANOKE COUNTY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the General Manager and Secretary are authorized to execute and attest, respectively, the appropriate agreement with the County of Roanoke, and any necessary accompanying documentation, in form approved by General Counsel, for the purpose of implementing a service extension to Edinburgh Square, as set forth in a report to this Board dated November 24, 1986. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of November, 1986. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Musser moved the adoption of the Resolution. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowles, Garland, Harvey, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Director Bowers was absent.) OTHER BUSINESS: NONE. There being no further adjourned at 7:10 p.m. business, the President ATTEST: declared the meeting Sec ret a ry GREATER ROANOKE TRANSIT COMPANY December 22, 1986 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, December 22, 1986, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ..... 6. ABSENT: Director Elizabeth T. Bowles ................................ 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. James D. Grisso, Assistant Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine j. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regular meeting held on Monday, November 24, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated December 22, 1986, with regard to the following: Proposed GRTC Operations Facility/Funding Status; Christmas Express and Toys for Tots; and Insurance Coverage Renewal. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Harvey and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of November, 1986. , (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the report be received and filed. The motion was seconded by Mr. Harvey and adopted. INTRODUCTION OF STAFF MEMBER: The General Manager introduced Mr. Zeb Poindexter, Director of Transportation for Valley Metro. CAMPBELL COURT TRANSPORTATION CENTER/MINI-MALL: The General Manager submitted a written report from Mr. William E. Callahan, Jr., Owner Representative of the Campbell Court project, recommending authorization for the execution of Change Order No. 15 and any related documentation by the President, to the contract with Heindl-Evans, Inc., for construction of the Transportation Center/Mini-Mall, to increase the construction contract by $7,500.00, and extend the completion date to December 31, 1986. (For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 15 TO THE CONTRACT WITH HEINDL-EVANS, INC., FOR THE CAMPBELL COURT TRANS- PORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 15 to the contract with Heindl-Evans, Inc. for the construction of the Campbell Court Transportation Center Mini-Mall to increase the construction contract amount by an amount not to exceed $7,500.00, for design modification including additional bracing on the back of building A facade, under the rooftop chiller and on the stairwell handrail, and adding sixteen additional days to the completion date as more specifically set forth in the report to this Board dated December 22, 1986, said Change Order to be in form approved by the Company's General Counsel. 1986. ADOPTED by a vote of the Board of Directors the 22nd day of December, APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Garland, Harvey, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Director Bowles was absent.) CAMPBELL COURT TRANSPORTATION CENTER/MINI-MALL SERVICE CHANGES: The General Manager submitted a written report advising that use of Campbell Court by Greater Roanoke Transit Company as an intramodal transfer facility will require certain service changes and provide an opportunity to make certain ser- vice improvements, and recommending approval of the service changes and improve- ments as outlined in a report entitled "Campbell Court/GRTC Service Changes." He advised that the changes will be minor in nature and that the level of ser- vice will remain the same. Mr. Bowers moved that the Board of Directors concur in the report. The motion was seconded by Mr. Garland and adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 1:50 p.m. President the President declared the meeting ATTE ST: ~J Secretary GREATER ROANOKE TRANSIT COMPANY January 26, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, January 26, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, G~e~te~' Roanoke~%r~ansit. Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit ~Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, December 22, 1986, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated January 26, 1987, with regard to the following: Campbell Court Transpor- tation Center Mini-Mall Service Changes. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. motion was seconded by Mr. Garland and unanimously adopted. The FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of December, 1986. (For full text, see report on file in the Secretary's Office.) Mr. Garland expressed his great concern over the loss of approximately one million passengers in less than ten years, noting that it costs approxima- tely 18 cents for liability insurance and 12 cents for management per passenger, and questioned how long this situation could continue. The General Manager advised that Valley Metro has participated in some general advertising campaigns and will continue to do so to a lesser extent; that in his opinion the present service must be maintained, and in addition, specific residences along the routes should be targeted and those people pro- vided with specific information they need in order to utilize the system; that people need to be shown the service can be convenient for them to use, if not daily, then once a week or otherwise. He noted there are presently 1500 - 2000 regular passengers per day which allows room for a lot of growth. Mr. Trout questioned if there was a relationship between the decline in school population and the decline in ridership, and if when people with higher incomes move out of the City and people with lesser incomes move into those houses, they do not ride the buses. He also questioned if there was a way to identify the neighborhoods where ridership is down and why in order to more effectively plan for the future. The General Manager stated that more students have been transported in the past than at present; that one way to determine how many students are now transported is through the student tokens presently provided; and that a study could be done to correlate the drop in school enrollment with the drop in rider-' ship. He advised that generally speaking ridership is higher in lower income neighborhoods where people can not afford private transportation. He stated in the future it may be advisable to reorient routes to those areas where they are most productive and to consider cutting back or eliminating service to those areas where it is not being utilized. Mr. Trout requested the General Manager to investigate the matter of how certain income and age group neighborhoods, and any changes therein, affect bus ridership, and report his findings to the Board. Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. AUTOMOBILE LIABILITY/PHYSICAL DAMAGE INSURANCE COVERAGE: The General Manager submitted a written report advising that the automobile liability and physical damage insurance coverage policy with The Travelers expired on December 20, 1986; that three quotations for replacement insurance coverage were received; that replacement insurance coverage was purchased on December 19, 1986, with The Travelers, the lowest quotation, contingent upon approval of the Board of Directors; and recommending approval of the purchase of said insurance coverage with The Travelers at an annual premium cost of $183,445.00. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the Board concur in the recommendation. motion was seconded by Mr. Harvey and unanimously adopted. The COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1988: The General Manager submitted a writ- ten report advising that GRTC is eligible for up to $1,084,000.00 in state administrative, maintenance, ridesharing and capital aid durin9 fiscal year 1988; that authorization is needed from the Board of Directors to file an appli- cation for financial assistance; and recommending authorization to file applica- tions requesting up to $1,084,000.00 of financial assistance from the Virginia Department of Highways and Transportation for fiscal year 1988 and to accept and execute all necessary grant agreements in a form approved by legal counsel. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO FILE APPLICATIONS AND TO ACCEPT AND EXECUTE NECESSARY GRANT AGREEMENTS FROM THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION FOR FISCAL YEAR 1988. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to exe- cute and attest, respectively, on behalf of the Company, applications and necessary grant agreements in form approved by the Company's general counsel for financial assistance from the Commonwealth of Virginia Department of Highways and Transportation for certain administrative, maintenance, ridesharing and capital expenses as set forth in the report to this Board dated January 26, 1987. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th day of January, 1987. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor S/Mar? F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. GRTC ADMINISTRATIVE, MAINTENANCE AND OPERATIONS FACILITY ARCHITECTURAL AND ENGINEERING SERVICE CONTRACT: The General Manager submitted a written report advising that the scope of the Operations Facility project and of the architectural and engineering services has increased with design changes pro- posed as a result of the November 4, 1985, flood, as a result of recommendations contained in the value engineering study requested by the Urban Mass Transporta- tion Administration; that a revised project amendment reflecting an $848,370.00 reduction in construction costs was submitted to UMTA and concurrence to proceed with the design stage of the project has been received; that Hayes, Seay, Mattern and Mattern has reviewed the recommendations contained in the Value Engineering Report and has refined the basic concept of the facility desi.gn accordingly; that Hayes, Seay, Mattern and Mattern has requested a $105,400.00 increase in the lump sum fee for their services which will not exceed 7.7% of the total estimated project cost; that funding will be available through federal and state grants and will not require any cash outlay from the City; and recom- mending approval of the request and authorization to execute an amendment to the contract with Hayes, Seay, Mattern and Mattern to increase the reimbursement by $105,400.00 thus bringing the lump sum contract fee total to $351,300.00. (For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION AUTHORIZING AN AMENDMENT TO THE CONTRACT FOR ARCHITECTUR- AL AND ENGINEERING SERVICES FOR THE COMPANY ADMINISTRATIVE MAINTENANCE AND OPERATIONS FACILITY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to exe- cute and attest, respectively, on behalf of the Company, an amendment to the contract dated August 14, 1985, with Hayes, Seay, Mattern and Mattern for archi- tectural and engineering services to increase the contract amount by $105,400.00 thereby bringing the lump sum contract fee total to $351,300.00 as. set forth in the General Manager's report to this Board dated January 26, 1987, said amend- ment to be in form approved by the Company's general counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th day of January, 1987. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout, and President Taylor .............................................................. 7. NAYS: None .......................................................... O. REPORTS OF COMMITTEES: AUDIT COMMITTEE: Mr. Harvey, Chairman of the Audit Committee, sub- mitted written minutes of the December 15, 1986, meeting of the Audit Committee of Greater Roanoke Transit Company. Mr. Harvey moved that the minutes be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 1:55 p.m. APPROVED: President the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY February 23, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Mr. Howard E. Musser, on Monday, February 23, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, James O. Trout and Vice-President Howard E. Musser ........................................................................ 6. ABSENT: President Noel C. Taylor .................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Musser. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, January 26, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowl es and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated February 23, 1987 with regard to the following: GRTC To Begin Using Campbell Court Transportation Center; Ridership and It's Relationship to the Dem'ographics of the Areas Served by GRTC; and Salaried Personnel Changes. (For full text, see Management Letter on file in the Secretary's Office.) ' - M~. BoWers referred to the personnel change, noting that the position of Director of Marketing will not be filled and inquired as to what is envi- sioned in regard to marketing. The General Manager advised that the individual who will be taking over those responsibilities formerly worked as Marketing and Ridesharing Coordinator. Mr. Bowers inquired as to the purpose of employing an accountant; whereupon, the General Manager advised that Valley Metro does not have an accountant at the present time, and the change that is reflected in the report is more or less a change in job titles, and a reassignment of responsibilities to better staff GRTC. Mr. Bowers inquired on what basis an accountant is needed; whereupon, the General Manager responded that GRTC is funded through a variety of complex grant subsidies; that there are a number of capital projects in progress, which will be coming on line, and the whole funding situation is going to get more difficult in time. He said there are certain corrective actions that need to be taken as a result of the last audit, and in an effort to see that those actions are accomplished and that GRTC stays current on all new requirements concerning accounting, it is felt that an individual in that capacity is needed. Mr. Bowers moved that that portion of the Management Letter regarding the position of accountant be deferred until the next regular meeting of the Board of Directors on Monday, March 23, 1987, in order that the General Manager may address specific questions regarding the position. The motion was seconded by Mr. Trout and adopted. Mr. Harvey moved that the Management Letter with the exception of that portion dealing with the position of accountant be received' and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of February, 1987. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Trout and adopted. APPOINTMENT OF BUDGET a written report recommending bets of the board and staff to REVIEW COMMITTEE: The General Manager presented that the Board of Directors appoint certain mem- serve as the Budget Review Committee. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board concur in the request. The motion was seconded by Mr. Bowers and adopted. The Vice-President appointed Messrs. Howard E. Musser, Chairman, Robert A. Garland, W. Robert Herbert and Joel M. Schlanger as members of the Fiscal Year 1987-88 Budget Review Committee. CHANGE ORDER NO. 16, TRANSPORTATION CENTER/MINI-MALL: The General Manager presented a written report advising that a change order to the contract with Heindl-Evans, Inc., for the construction of the Campbell Court Transporta- tion Center/Mini-Mall for certain modifications including the installation of a glass enclosure around the open area above the Trailways entrance from the depot, a power pole for the Trailways ticket counter, and two doors for addi- tional access to some of the interior space. He further advised that this change order will increase the amount of the contract by $5,750.00, and that the revised total contract will be $3,365,729.00. The General Manager recommended authorization for the issuance of Change Order No. 16 to the contract with Heindl-Evans, Inc., increasin§ said contract by $5,750.00; and extending the completion date to March 16, 1987. Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 16 TO THE CONTRACT WITH HEINDL-EVANS, INC., FOR THE CAMPBELL COURT TRANSPORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 16 to the contract with Heindl-Evans, Inc. for the construction of the Campbell Court Transportation Center Mini-Mall to increase the construction contract amount by an amount not to exceed $5,750.00 for certain modifications including installa- tion of a gl ass enclosure, a power pole, and two doors for additional access and adding an additional 75 days to the completion date as a result of these items and as allowance for delays caused by flooding, as more specifically set forth in the report to this Board dated February 23, 1987, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 23rd day of February, 1987. APPROVED: ATTEST: S/Howard E. Musser Howard E. Musser, Vice-President S/MarS F. Parker Mary F. Parker, Secretary" Mrs. Bowl es moved the adoption of the Resolution. seconded by Mr. Trout and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Harvey, Trout and Vice-Presi- dent Musser ................................................................... 6. NAYS: None .......................................................... O. (President Taylor was absent.) EXECUTIVE SESSION: The General Manager presented a report requesting that the Board convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board concur in the request of the General Manager to convene in Executive Session to discuss a matter of disposition of publicly held property. The motion was seconded by Mr. Trout and adopted. At 1:45 p.m., the Vice-President declared the meeting in recess. At 2:10 p.m., the meeting reconvened in the Council Chamber with all members of the Board in attendance, except President Taylor, Vice-President Musser presiding. Mr. Garland moved that the Executive Session be continued until imme- diately following the adjournment of the City Council meeting scheduled to com- mence at 2:00 p.m., on that date. The motion was seconded by Mr. Trout and adopted. At 2:10 p.m., the Vice-President declared the meeting in recess. At 4:30 p.m., immediately following adjournment of the City Council meeting, the Executive Session continued in the City Council's Conference Room. The meeting of the Board of Directors reconvened at 5:00 p.m., in the City Council Chamber with all members of the Board in attendance, except President Taylor, Vice-President Musser presiding. OTHER BUSINESS: NONE. There being no further business, the Vice-President declared the meeting adjourned at 5:00 p.m. ~/~ APPROVED: ATTEST: Vice-President Secretary GREATER ROANOKE TRANSIT COMPANY March 23, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was call ed to order by the President, Dr. Noel C. Taylor, on Monday, March 23, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, and President Noel C. Taylor .................... 5. ABSENT: Directors Howard E. Musser and James O. Trout ............... 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, ~r., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. .~er,C~Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary~ Gr(~'~r Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. ~riscoll, Assistant General Manager, Valley Metro. The meeting was opened with a'prayer by President Noel C. Taylor. The Pledge of ~legiance to the Flag of the United States of ~nerica was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Menday, February 23, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated March 23, 1987, with regard to the following: Campbell Court Transporta- tion Center; and Ridership Counting Procedures. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of February, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Harvey and adopted. EXECUTIVE SESSION: The General Manager presented a written report requesting that the Board convene in Executive Session to discuss the disposi- tion of publicly held property, pursuant to Section 2.1-344 (al (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board concur in the request of the General Manager to convene in Executive Session to discuss the disposition of publicly held property, pursuant to Section 2.1-344 (al (2), Code of Virginia (1950), as. amended. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey and President Taylor ........................................................................ 5. NAYS: None .......................................................... O. (Directors Musser and Trout were absent.) SECRETARY: ELECTION OF ASSISTANT SECRETARY: The Secretary presented a written report recommending the election of Sandra H. Eakin as Assistant Secretary to fill the unexpired term of Judith M. St. Clair, ending June 30, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that Sandra H. Eakin be appointed as Assistant Secretary to fill the unexpired term of Judith M. St. Clair, ending June 30, 1987. The motion was seconded by Mr. Harvey and adopted. OTHER BUSINESS: NONE. There being no further adjourned at 1:45 p.m. APPROVED: President business, the President declared the meeting ATTEST: ~ Sec ret a ry GREATER ROANOKE TRANSIT COMPANY April 27, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 27, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT:. ~rectors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. H~rvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Diblin9, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of ~legiance to the Flag of the United States of ~merica was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, March 23, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) PRESIDENT: STOCKHOLm' MEETING: The President submitted a written report recom- mending that the annual Stockholders' meeting be held on Monday, June 22, 1987, immediately following the meeting of the Roanoke City Council scheduled for that date, in the City Council Chamber. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION SETTING THE ANNUAL ROANOKE TRANSIT COMPANY FOR JUNE MEETING OF ROANOKE CITY COUNCIL ROANOKE CITY MUNICIPAL BUILDING. MEETING OF STOCKHOLDERS OF GREATER 22, 1987, IMMEDIATELY FOLLOWING THE IN THE CITY COUNCIL CHAMBER OF THE WHEREAS, Section I of Article II of the By-Laws of Greater Roanoke Transit Company provides that the annual meeting of the stockholders of the Company shall be held during the month of June of each year at a day, time and place to be fixed by the Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the annual meeting of stockholders shall be held on June 22, 1987, immediately following the meeting of Roanoke City Council in the City Council Chamber of the Roanoke City Municipal Building. 1987. ADOPTED by a vote of the Board of Directors the 27th day of April, APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: ~rectors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated April 27, 1987, with regard to the following: Campbell Court Transporta- tion Center; Mass Transportation Service for Disabled Persons; and Toys for Tots Campaign Letter of Appreciation and Plaque. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Bowers and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of March, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. CHANGE ORDER NO. 17, TRANSPORTATION CENTER/MINI-MALL: The General Manager presented a written report recommending authorization for the execution of Change Order No. 17 to the contract with Heindl-Evans, Inc., for construction of the Campbell Court Transportation Center/Mini-Mall, for certain modifications including installation of a glass enclosure on the south side of the elevator shaft, upgrading portions of the fi re alarm system, installation of a concrete curb on the parking deck, aligning the curbs along Campbell Avenue, and installation of a rain barrier on the parking deck. He advised that this change order will increase the amount of the contract by $45,600.00, and that the revised contract amount will be $3,411,329.00. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 17 TO THE CONTRACT WITH HEINDL-EVANS, INC., FOR THE CAMPBELL COURT TRANS- PORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 17 to the contract with Heindl-Evans, Inc. for the construction of the Campbell Court Transportation Center Mini-Mall to increase the construction contract amount by an amount not to exceed $45,600.00, for certain modifications including installation of a glass enclosure on the south side of the elevator shaft, upgrading portions of the fire alarm system, installation of a concrete curb on the parking deck, aligning the curbs along Campbell Avenue and installation of a rain barrier on the parking deck, as more specifically set forth in the report to this Board dated April 27, 1987, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 27th day of April, 1987. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. EXECUTIVE SESSION: The General Manager presented a report requesting that the Board convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the request of the General Manager to convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. The motion was seconded by Mr. Harvey and unanimously adopted. REPORTS OF COMMITTEES: FY 1987-88 OPERATING BUDGETS FOR THE TRANSIT SYSTEM, AND THE CAMPBELL COURT, MARKET SQUARE AND WILLIAMSON ROAD PARKING GARAGES: The Budget Review Committee submitted a written report advising that the recommended budgets call for continued mass transit, ridesharing and parking services at the same basic level of service that is currently being provided; no mass transit fare increase; an increase in the Market Square Garage monthly rate from $38.00 to $42.00; an increase in the Williamson Road Garage monthly rate from $28.50 to $32.50; a revised short term parking rate structure; increased expenses in excess of $85,000.00 for the transit operations within Campbell Court; salary, wage and fringe benefit adjustments for the current level of employment totaling an average of approximately 6%, and the addition of two positions necessary due to the construction of Campbell Court; and total City of Roanoke subsidy support of $218,427.00 for the GRTC operations and maintenance budget, and $13,100.00 capital budget subsidy support for bus shelters and bus replacement; and recom- mending approval of the budgets. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the recommendation of the Budget Review Committee. The motion was seconded by Mr. Garland and unanimously adopted. Mr. Harvey requested that the General Manager provide the Board of Directors with a report regarding any matter that is mandated by state and/or federal government rules and regulations which is not totally funded by the man- dating agency. At 1:50 p.m., the President declared the meeting in recess. At 1:55 p.m., the meeting reconvened in the Council Chamber, with President Taylor presiding, and all members of the Board in attendance. CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENT: The General Manager submitted a written report advising that an exclusive leasing agent was se~l~& i~ April, 1982, to begin leasing retail space in the Campbell Court Transportatlen Ce~l~r; thet the facades collapsed on July 26, 1984, and for two years, progress toward leasing the retail space was prevented; that construction resumed in August, 1986, and two alternatives for leasing and managing the retail space have been pursued, one involving a Master Lease Agreement between GRTC and one entity for all of the available retail space, and the other invol- ving individual lease agreements between GRTC and each tenant. The General Manager recommended that the Board authorize the execution of a lease agreement with Sparkles Barbeque, Inc., for certain space in the Campbell Court Transportation Center for operation of a restaurant and gift shop. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE COMPANY PRESIDENT TO EXECUTE A LEASE AGREEMENT FOR SPACE IN THE COMPANY'S CAMPBELL COURT TRANSPORTATION CENTER FOR THE OPERATION OF A RESTAURANT AND GIFT SHOP. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that: 1. The proposal of Sparkles Barbeque, Inc., for the lease of certain space in the Company's Campbell Court Transportation Center for the operation of a restaurant and gift shop for a 5-year term, with the option of one 5-year renewal upon terms and conditions mutually agreed upon by both parties, and as more fully set out in the report to this Board dated April 27, 1987, is hereby ACCEPTED. 2. The Company President and Secretary are authorized to execute and attest, respectively, the requisite lease agreement with Sparkies Barbeque, Inc., said lease to be in form approved by the Company's General Counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of April, 1987. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mrs. Bowl es moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: ~rectors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. OTHER BUSINESS: NONE. There being no further adjourned at 2:00 p.m. APPROVED: ~ President business, the President declared the meeting ATTEST: Sec reta ry GREATER ROANOKE TRANSIT COMPANY May 26, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Mr. Howard E. Musser, on Tuesday, May 26, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II and Vice-President Howard E. Musser .............. 5. ABSENT: Director James O. Trout and President Noel C. Taylor ........ 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Howard E. Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Musser. MINUTES: Mr. Harvey moved that the reading of the minutes of the regu- lar meeting held on Monday, April 27, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated May 26, 1987, with regard to the following: Service to Edinburg Square; Virginia Transit Self Insurance Association; and Dime Day Promotion. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of April, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mrs. Bowles and adopted. URBAN MASS TRANSPORTATION APPLICATION AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1988: The General Manager submitted a written report advising that finan- cial assistance has been provided to GRTC by the Urban Mass Transportation Administration during previous fiscal years for certain operating and capital expenses, and that the company is eligible for up to $1,866,012.00 in federal operating and capital assistance during fiscal year 1988. The General Manager recommended that he be authorized to file applica- tions requesting up to $1,866,012.00 from UMTA for fiscal year 1988, and to accept and execute the necessary 9rant agreements. (For full text, see report on file in the Secretary's Office.) Mr. Harvey questioned whether these funds were to be used for the purchase of large buses, noting that the comparative figures on the total pro- jected cost over 12-15 years is higher for smaller buses than it is for larger buses, and asked if fuel savings had been included in these figures. The General Manager explained that the labor charges are conservative estimates and fuel savings must be added to have a true comparison. He advised that the cost of operating smaller vehicles approximates that of the larger vehicles, and the smaller the vehicles used, the greater the cost actually becomes. Mr. Harvey stated he felt the company could maintain some of the larger buses for the peak hours of business, but also integrate smaller vehicles into the system during times of the day when the ridership is not very heavy. The General Manager advised that it would be possible to integrate smaller vehicles into one of the existing routes, however, the remaining nine routes have loads which would necessitate putting out two smaller vehicles as opposed to one larger vehicle. He advised that the peak loads are primarily during the morning and evening hours and it would be necessary to have addi- tional personnel available during this time. He further advised that from an operational standpoint, the larger vehicles must be used to accommodate the maximum loads. Mr. Harvey stated that he would like to see an indepth, detailed study including cost savings, fuel savings, and any added expenses which might be generated, in order to reduce the fleet of larger buses. Mr. Herbert suggested that the Board of Directors appoint a committee to work with the staff to prepare a detailed analysis on using smaller buses vs. larger buses. Mr. Harvey questioned whether the company would be bound to buy all new 35 foot buses if the application for funds is approved; whereupon, the General Manager advised that in order to m~ke the application, a distinction must be made as to what type of vehicles the company plans to purchase, but the Board may amend the original application if it decides to change its course of action at a later date. Mr. Bowers referred to a statement contained in the General Manager's report that "...there are in excess of iOU instances per day when GRTC buses are occupied at 50-100% of capacity", and requested a breakdown of how many of those 100 instances are at 50%, 100%, etc. Mr. Herbert advised that the request before the Board is to allow Valley Metro to submit an application to UMTA with the understanding that it is not binding, that only upon the Board's final action to accept the grants would it be binding, and the Board would have the authority to amend the application to enable the company to apply for funding for a different type of bus. After further discussion, Mrs. Bowles moved that the Board of Directors authorize the General Manager to file an application with UMTA for $1,866,012.00, and execute the operational subsidy grant. The motion was seconded by Mr. Bowers and adopted. Mr. Musser raised a question about whether the garage facilities that are being built would be able to service both small and l~rge buses; whereupon, the General Manager advised that this would be possible. OTHER BUSINESS: NONE. There being no further business, the meeting adjourned at 1:55 p.m. Vice-President Vice-President declared the ATTEST: ~~ Secretary GREATER ROANO~ TRANSIT COMPANY June 22, 1987 A regular meeting of the Board of Directors of the Greater RoanoKe Transit Company was called to order by the Vice-President, Mr. Howard E. Musser, on Monday, June 22, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, James O. Trout and Vice-President Howard E. Musser ........................................................................ 6. ABSENT: President Noel C. Taylor .................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Musser. The Pledge of Allegiance to the Flag of the United States of America was !~ed~by Vi[?-President Musser. MINUTES:' Mr. Garland moved that the readin9 of the minutes of the regular meeting held on Tuesday, May 26, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL PU~NAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated June 22, 1987, with regard to the following: Fiscal Year 1988 Federal Operating Assistance Gain and State Capital Assistance Loss; Experimental Grant Approval; and Large and Small Bus Purchase. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of May, 1987. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. CAMPBELL COURT FLOOD INSURANCE: The General Manager submitted a writ- ten report advising that flood insurance for Campbell Court has been maintained as a requirement of the Economic Development Administration grant that was used to fund a portion of the facility construction, that flood insurance is no ![~'l~t~£~qu~ed .~. the~Economic Development Ad?nistration, and recommending that flood insure'riCe ~not be purchased~ (For full text, see report on ~,~eq~i~]'~,~ seol~ roffice.) Mr. Bowers moved that the Board of Directors concur in the recommen- dation. The motion was seconded by Mr. Harvey and adopted. MASS TRANSPORTATION SERVICES FOR DISABLED PERSONS: The General Manager submitted a written report advising that the GRTC staff has developed a program for the provision of transportation service to the disabled which complies with final rules issued by the Urban Mass Transportation Administration, that the program needs to be adopted by the Board of Directors, and recommending adoption of The Transportation Service Plan for the Disabled proposed by the GRTC staff. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board of Directors concur in the recommen- dation. The motion was seconded by Mrs. Bowles and adopted. EXECUTIVE SESSION: The General Manager submitted a written report requesting that the Board convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. The motion was seconded by Mr. Bowers and adopted. At 1:35 p.m., the Vice-President declared the meeting in recess. At 1:55 p.m., the meeting reconvened in the Council Chamber with Vice- President Musser presiding, and all members of the Board in attendance, with the exception of President Taylor. LEASING CAMPBELL COURT TRANSPORTATION CENTER RETAIL SPACE: The General Manager advised that one bid had been received for the master lease agreement for the retail space available in Campbell Court, that the total amount of the bid was $1,000.00 per year during each of the ten years of the proposed master lease agreement, and recommended that the one bid submitted be rejected. Mr. Garland moved that the Board of Directors reject the sole bid sub- mitted for a master lease agreement for Campbell Court, and that the General Manager be requested to forward a communication expressing appreciation for said bid. The motion was seconded by Mr. Harvey and adopted. OTHER BUSINESS: NONE. There being no further meeting adjourned at 1:57 p.m. APPROVED: Vice-President business, the Vice-President declared the ATTEST: P~l,~m,,~.- Secretary GREATER ROANOKE TRANSIT COMPANY July 27, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 27, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, and President Noel C. Taylor .................. 5. ABSENT: Directors David A. Bowers and James O. Trout .............. 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Diblin9, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mrs. Christine Driscoll, Assistant General Manager, Valley Metro. was led The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, June 22, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 27, 1987, with regard to the following: Dime Day A Success and Fiscal Year 1987 Income Expenses. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. motion was seconded by Mr. Musser and adopted. The FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1987. (For.fu~l text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. was seconded by Mr. Garland and adopted. The motion VIRGINIA TRANSIT SELF INSURANCE ASSOCIATION: The General Manager having previously placed a report on the agenda with regard to joining the Virginia Transit Self Insurance Association, the General Manager orally requested that the item be withdrawn. Mr. Musser moved that the Board of Directors concur in the request of the General Manager. The motion was seconded by Mr. Harvey and adopted. DEMOLITION OF EXISTING STRUCTURES ON NEW OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY SITE: The General Manager submitted a written report advising that funds were granted by the Urban Mass Transportation Administration and the Virginia Department of Transportation for the design and construction of a new Operations, Maintenance and Administrative Facility, that the facility design calls for the removal of all existing structures from the site, that bids for the demolition work have been received, and recommending authorization to execute a demolition contract with Q. M. Tomlinson, Inc., in the amount of $46,840.00. (For full text, see report on file in the Secretary's Office). Mr. Garland moved that the Board of Directors concur in the recommen- dation of the General Manager. The motion was seconded by Mrs. Bowles and adopted. TIRE LEASE AGREEMENT: The General Manager submitted a written report advising that the Greater Roanoke Transit Company has been leasing bus tires from the Goodyear Tire and Rubber Company for five years, that the current agreement will expire on July 30, 1987, and recommending authorization to exe- cute a new ti re lease agreement with Goodyear Tire and Rubber Company effective August 1, 1987. (For full text, see report on file in the Secretary's Office). Mrs. Bowles moved that the Board of Directors concur in the recommen- dation of the General Manager. The motion was seconded by Mr. Garland and adopted. EXECUTIVE SESSION: The General Manager having previously placed a report on the agenda requesting an Executive Session to discuss the disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended, the General Manager orally requested that the item be withdrawn. Mr. Musser moved that the Board of Directors concur in the request of the General Manager. The motion was seconded by Mr. Harvey and adopted. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:40 p.m. President ~ Secretary GREATER ROANOKE TRANSIT COMPANY August 24, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, August 24, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, James O. Trout, and President Noel C. Taylor .... 6. ABSENT: Vice President Howard E. Musser ............................. 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mrs. Christine Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, July 27, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated August 24, 1987, with regard to ceasing Charter Service operations effec- tive September 1, 1987. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Harvey and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of July, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mrs. Bowles and adopted. ESTABLISHMENT OF A LINE OF CREDIT: The General Manager submitted a written report advising that receipt of Federal and State Operating Assistance for each fiscal year beginning July I has always been delayed until October causing cash flow problems, which have previously been resolved by drawing down during the first three months of each fiscal year a greater amount of the annual subsidy budgeted by the City of Roanoke than would otherwise have been necessary, and that the Fiscal Year 1988 GRTC subsidy budgeted by the City of Roanoke is not sufficient to satisfy GRTC's cash requirements through September 30, 1987. The General Manager recommended that the Treasurer be authorized to execute the documents necessary to establish a $300,000.00 line of credit with Central Fidelity Bank, to supplement draw down of local funds, and to withdraw funds as needed from the line of credit, which shall be paid back in full as soon as possible upon receipt of Federal and State Operating Assistance funds. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ESTABLISH A LINE OF CREDIT FOR THE COMPANY UNDER CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Treasurer and Secretary are authorized to execute and attest, respectively, documents necessary to establish an unsecured THREE HUNDRED THOUSAND DOLLAR ($300,000.00) line of credit with Central Fidelity Bank at an interest rate not greater than prime less three-eighths of a percent and to further withdraw such funds as needed from the line of credit, which funds shall be repaid in full as soon as possible upon receipt of Federal and State Operating Assistance Funds as more specifically set forth in the General Manager's report to this Board dated August 24, 1987. BE IT FURTHER RESOLVED that the Company ADOPTS and ACCEPTS the cor- porate borrowing resolution provided by Central Fidelity Bank, a copy of which is on file in the Office of the Company Secretary, and the Company Secretary is hereby authorized to complete said resolution on behalf of the Company in accor- dance with its terms. ADOPTED by a vote of the Board of Directors the 24th day of August, 1987. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Garland and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Harvey, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Vice President Musser was absent.) CAMPBELL COURT MONTHLY PARKING FEE: The General Manager submitted a written report advising that only ten of the 105 parking spaces in Campbell Court are being leased, that the vast majority of individuals contacted in an attempt to lease the available parking space have indicated that $42.00 per month is too expensive for uncovered parking, and recommending that the Board of Directors authorize a promotional monthly parking fee to be determined by management during the remainder of FY 1988, but in no case less than $28.50. (For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A PROMOTIONAL PARKING FEE FOR THE CAMPBELL COURT PARKING GARAGE. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized to establish a promotional monthly parking fee for the Campbell Court Parking Garage during the remainder of the 1988 Fiscal Year, said fee to be not less than $28.50, as more specifi- cally set forth in the General Manager's report to this Board dated August 24, 1987. 1987. ADOPTED by a vote of the Board of Directors the 24th day of August, APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mar? F. Parker Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Trout and President Taylor ........................................................................ 6. NAYS: None ......................................................... O. (Vice President Musser was absent.) VIRGINIA TRANSIT SELF INSURANCE ASSOCIATION: The General Manager sub- mitted a written report advising that GRTC's Auto Liability and Physical Damage Insurance Coverage is presently purchased through the Virginia Insurance Plan which assigns risk to insurance companies when coverage cannot be purchased through normal channels, and that this coverage can be obtained by joining the Virginia Transit Self Insurance Association, a statewide transit insurance asso- ~tati~n officially formed as of August 1, 1987. The General Manager recommended that no changes be made in the manner in which GRTC's Auto Liability and Physical Damage Insurance Coverage is pre- sently purchased, but that management be instructed to continue to investigate the alternatives to this coverage, providing reports to the Board as they become appropriate. Mrs. Bowles moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Bowers and adopted. SECRETARY: ELECTION OF OFFICERS: The Secretary submitted a written report advising that Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer, and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respec- tive successors are elected and qualify. (For full text, see report on file in the Secretary's Office.) The President opened the floor for nominations President, Vice-President, Vice-President of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and Registered Agent. Mr. Harvey placed in nomination the names of Noel C. Taylor as President; Howard E. Musser as Vice-President; W. Robert Herbert as Vice-President of Operations; Earl B. Reynolds, Jr., as Assistant Vice-President of Operations; Mary F. Parker as Secretary; Sandra H. Eakin as Assistant Secretary; Joel M. Schlanger as Treasurer; James D. Grisso as Assistant Treasurer; Jesse A. Hall as Assistant Treasurer; and Wilburn C. Diblin§, Jr., as Registered Agent. There being no further nominations, the abovenamed persons were reelected as officers of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their election and until their respective successors have been duly elected and shall have duly qualified, by the following vote: FOR DR. TAYLOR, MR. MUSSER, MR. HERBERT, MR. REYNOLDS, MS. PARKER, MRS. EAKIN, MR. SCHLANGER, MR. GRISSO, MR. HALL, AND MR. DIBLING: Directors Bowers, Bowles, Garland, Harvey, Trout and President Taylor ................... 6. for a (Director Musser was absent.) OTHER BUSINESS: NONE. There being no further business, the President adjourned at 1:45 p.m. APPROVED: declared the meeting ATTE S T: ~ Secretary GREATER ROANOKE TRANSIT COMPANY October 26, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, October 26, 1987, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, and President Noel C. Taylor ........................................................................ 6. ABSENT: Director James O. Trout ..................................... 1. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. William X Parsons, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mrs. Christine Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, August 24, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated October 26, 1987, with regard to the following: Automated Accounting System; Grant Approval; Direct Solicitation Campaign; GRTC Hosting VAPTO Conference; and Valley Metro Operator Among the Nation's Best. (For full text, see Management Letter on file in the SJcretary's Office.) Mr. Harvey moved that the Management Letter be received and filed, and that the General Manager be requested to extend special recognition to Mr. James R. Carter who placed 9th in the Twelfth International Roadeo Competition held in Hayward, California, on September 29, 1987, and suggested a savings bond or complimentary dinner tickets at a local restaurant. The motion was seconded by Mrs. Bowles and adopted. FINANCIAL AND OPERATING REPORTS: The General Manager submitted the Financial and Operating Reports for the months of August and September, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the reports be received and filed. The motion was seconded by Mr. Bowers and adopted. ADOPTION OF A PRIVATE ENTERPRISE POLICY: The General Manager submitted a written report advising that final rules re9arding Private Enterprise Partici- pation were issued by the Urban Mass Transportation Administration on December 6, 1986, that a Private Enterprise Participation and Procedures Manual which will meet UMTA requirements has been developed in conjunction with the Fifth Planning District Commission, and that the Manual must be adopted by the Greater Roanoke Transit Company Board of Directors prior to being considered for adoption by the Fifth Planning District Commission Metropolitan Planning Organi- zation. The General Manager recommended that the Board of Directors concur in and adopt the Private Enterprise Participation Policy and Procedure Manual. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Bowers and adopted. SHUTTLE AND TOUR SERVICE CRITERIA AND RATES: The General Manager sub- mitted a written report advising that Federal regulation required Greater Roanoke Transit Company to cease all charter service operations effective September 1, 1987, but did not prohibit the operation of certain shuttle and tour services, and to date, the Company has operated shuttle and tour services utilizing administratively established service criteria and rates, and that shuttle and tour service criteria and rates need to be formally established by the Board as a matter of policy governing the provision of any future shuttle and tour services. The General Manager recommended that the Board authorize the provision of services until such time as they might be prohibited by UMTA and adopt the shuttle and tour service criteria and rates as described in his writ- ten report. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Garland and adopted. OTHER BUSINESS: NONE. There being no further business, the President adjourned at 1:35 p.m. APPROVED: President declared the meeting ATTE S T: ~ ~~ Secretary GREATER ROANOKE TRANSIT COMPANY December 28, 1987 A regular meeting of the Board of Directors of the Greater Roanoke Tr~nsi~ ,Comp~ny was called to order by the President, Dr. Noel C. Taylor, on M~y~- Dec~er~ 1~8~ at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers (arrived at 1:50 p.m.), Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, and President Noel C. Taylor--5. ABSENT: Directors James G. Harvey, II, and James O. Trout ........... 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, October 26, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Musser and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) BID OPENINGS: TRANSIT COACH PURCHASE: Pursuant to notice of advertisement for bids for transit coach procurement, said proposals to be opened and read before the Board of Directors at 1:30 p.m., on Monday, December 28, 1987, or as soon thereafter as the matter may be heard on that date, the President asked if anyone had any questions about the advertisement for bids and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the following bids: Bidder Unit Price Total Price Spare Unit Price Component per Price Extra Coach 25 FOOT COACH: Skillcraft Industries, Inc. $ 98,390.00 $393,560.00 $16,453.00 19,987.00 (Optional $ 98,390.00 National Coach Corporation 113,813.00 455,252.00 16,500.00 113,813.00 35 FOOT COACH: Gillig Corporation 132,166.00 528,664.00 30,599.00 132,166.00 Bus Industries of America, Inc. 142,301.00 569,204.00 37,195.00 142,301.00 Mr. Musser moved that the bids be referred to a committee to be appointed by the President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mrs. Bowles and adopted. The President appointed Messrs. Robert A. Garland, Chairman, Howard E. Musser and Stephen A. Mancuso as members of the Committee. GENERAL MANAGER: MANAGEMENT LETTER: The General dated December 28, 1987, with regard to tenance and Administrative Facility; Campaign. Manager submitted the Management Letter the following: GRTC Operations Main- and Direct Solicitation Experimental (For full text, see Management Letter on file in the Secretary's Office. Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of October, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Musser and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of November, 1987. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. AUTOMOTIVE LIABILITY AND PHYSICAL DAMAGE INSURANCE COVERAGE: The General Manager submitted a written report advising that the Company's auto liability and physical damage insurance coverage policy with the Travelers expired on December 20, 1987, that quotations for replacement insurance coverage were received from two insurance companies and from the Virginia Transit Liability Pool, and that on December 18, 1987, replacement insurance coverage was purchased with Carolina Casualty, which provided the lowest quotation for the coverage, said purchase having been made contingent upon approval of the Board of Directors. The General Manager recommended that the Board of Directors approve the purchase of auto liability and physical damage insurance coverage with Carolina Casualty. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mrs. Bowles and adopted. At this point, Mr. Bowers entered the meeting. CORPORATE LOGO: The General Manager submitted a written report advising that the current corporate logo design has been in use by Greater Roanoke Transit Company since 1975, that employees expressed concern that the current design does not adequately describe all of the services provided by Greater Roanoke Transit Company, and that a logo contest was conducted which led to the development of a new corporate logo which indicates all of the services provided by Greater Roanoke Transit Company. The General Manager recommended that the Board of Directors approve the new corporate logo. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Musser and adopted, Mr. Bowers voting no. EXECUTIVE SESSION: The General Manager submitted a written report requesting that the Board of Directors convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (al (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (al (2), Code of Virginia (1950), as amended. The motion was seconded by Mr. Garland and adopted. OTHER BUSINESS: NONE. At 1:50 p.m., the President declared the meeting in recess. At 1:55 p.m., the meeting reconvened in the Council Chamber, with President Taylor presiding, and all members of the Board in attendance, with the exception of Directors Harvey and Trout. CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENTS: The General Manager submitted a written report advising that the Campbell Court Transporta- tion Center was designed to include approximately 16,330 square feet of retail and/or office space, that an exclusive leasing agent was secured in April 1982, to begin leasing the space, which effort was without success, and that the Greater Roanoke Transit Company staff assumed direct responsibility for leasing the space in March 1987. The General Manager further advised that two addi- tional lease agreements between Greater Roanoke Transit Company and prospective tenants have been negotiated. (For full text, see report on file in the Secretary's Office.) The General Manager recommended that the Board of Directors authorize the President to execute the lease agreements. Mr. Musser offered the following Resolution: "A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ENTER INTO A LEASE AGREEMENT FOR A PORTION OF THE CAMPBELL COURT TRANSPORTATION CENTER, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by the General Counsel, an appropriate lease with H. B. Hodges, for approximately 720 square feet of space located on the second floor of the Campbell Court Transportation Center for a term of one (1) year at an initial annual lease rate of $7.50 per square foot for use as a real estate management and development office, as more par- ticularly set forth in the report to this Board dated December 28, 1987. ADOPTED by the Board of Directors of Greater Roanoke Transit Company thi~h~a~ of~D~er¥ 1987. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Musser moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Musser, and President Taylor ....................................................................... 5. NAYS: None ......................................................... O. (Directors Harvey and Trout were absent.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE APPROPRIATE COMPANY OFFICIALS TO ENTER INTO A LEASE AGREEMENT FOR A PORTION OF THE CAMPBELL COURT TRANSPORTATION CENTER, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by the General Counsel, an appropriate lease with Ivan H. Winston, Jr., and L. B. Wood, III, for approximately 1,380 square feet of space located on the second floor of the Campbell Court Transportation Center for a term of five (5) years at an initial annual lease rate of $7.50 per square foot for use as a real estate management and development office, as more particularly set forth in the report to this Board dated December 28, 1987. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 28th day of December, 1987. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mar? F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Garland and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Musser, and President Taylor ....................................................................... 5. NAYS: None ......................................................... O. (Directors Harvey and Trout were absent.) There being no further business, adjourned at 2:00 p.m. President the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY January 25, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, January 25, 1988, at 7:00 p.m., in the Fallon Park Elementary School Gymnatorium, 502 9th Street, S. E., Roanoke, Virginia, pursuant to written noti- fication by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, I~, Howard E. Musser, James O. Trout (arrived at 7:10 p.m.), and President Noel C. Taylor ...................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, December 28, 1987, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) BID OPENINGS: CONSTRUCTION OF THE GREATER ROANOKE TRANSIT COMPANY OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: Pursuant to notice of advertisement for bids for construction of the Greater Roanoke Transit Company Operations, Maintenance and Administrative Facility, said proposals to be opened and read before the Board of Directors at 7:00 p.m., on Monday, January 25, 1988, or as soon thereafter as the matter may be heard on that date, the President asked if anyone had any questions about the advertisement for bids and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the following bids: BIDDER LUMP SUM PRICE ENTIRE WORK LUMP SUM PRICE SNOW-MELTING EQUIPMENT Avis Construction Company, Inc. Creative Construction and Development Corp. Thor, Incorporated R. E. Lee & Son, Inc. Branch & Associates, Inc. J. M. Turner and Company, Inc. $4,864,000.00 4,890,000.00 4,899,000.00 5,191,000.00 5,195,000.00 5,392,000.00 $54,500.00 55,587.00 71,000.00 55,600.00 80,000.00 52,000.00 Mr. Harvey moved that the bids be referred to a committee to be appointed by the President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mr. Musser and adopted. The President appointed Messrs. Robert A. Garland, Chairman, Kit B. Kiser and Stephen A. Mancuso as members of the Committee. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated January 25, 1988, with regard to the following: Operators of the Year; Shop-N-Ride Marketing Program; and Charter Service Prohibition to be Relaxed. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of December, 1987. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Bowers and adopted. COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1989: The General Manager submitted a writ- ten report advising that financial assistance has been provided to Greater Roanoke Transit Company by the Commonwealth of Virginia Department of Transpor- tation during previous fiscal years for certain administrative, maintenance, ridesharing and capital expenses, that Greater Roanoke Transit Company is eli- gible for up to $1,027,695.00 in state aid during Fiscal Year 1989, and recom- mended authorization to file applications requesting up to $1,027,695.00 of financial assistance from the Virginia Department of Transportation for Fiscal Year 1989, and to accept and execute all necessary grant agreements in a form approved by legal counsel. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS FOR FINANCIAL ASSISTANCE FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR FISCAL YEAR 1989 UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are hereby authorized to execute and attest, respectively, on behalf of the Company in form approved by the Company General Counsel, applications requesting up to $1,027,695 of financial assistance from the Virginia Department of Highways and Transportation for fiscal year 1989 and to accept and execute the necessary grant agreements or accompanying documentation as more particularly set forth in the report to this Board dated January 25, 1988, a copy of which is on file in the Office of the Company Secretary. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 25th day of January, 1988. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Bowers and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Director Trout had not arrived.) APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager presented a written report recommending that the Board of Directors appoint certain mem- bers of the board and staff to serve as the Fiscal Year 1988-89 Budget Review Committee. (For full text, see report on file in the Secretary's Office.) Mr. Harvey placed in nomination the names of the following persons to serve as the Budget Review Committee: Howard E. Musser, Robert A. Garland, W. Robert Herbert and Joel M. Schlanger. Mrs. Bowles moved that the nominations be closed. The motion was seconded by Mr. Bowers and adopted. At this point, Mr. Trout entered the meeting. REPORTS OF COMMITTEES: PURCHASE OF TRANSIT COACHES: The committee appointed to tabulate bids received for 25 foot and 35 foot transit coaches submitted a written report recommending the award of a lump sum contract to the Gillig Corporation for five (5) 35 foot transit coaches and related spare components, in the amount of $691,429.00, and a lump sum contract to Skillcraft Industries, Inc., for five (5) 25 foot transit coaches and related spare components, in the amount of $508,403.00. (For full text, see report on file in the Secretary's Office.) Mr. Musser offered the following Resolution: "A RESOLUTION AWARDING LUMP SUM CONTRACTS FOR PURCHASE BY THE COMPANY OF FIVE THIRTY-FIVE FOOT TRANSIT COACHES AND RELATED SPARE COMPONENTS AND FIVE TWENTY-FIVE FOOT TRANSIT COACHES AND RELATED SPARE COMPO- NENTS, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are hereby authorized to execute and attest, respectively, in form approved by the General Counsel, a lump sum contract with Gillig Corporation for five thirty-five foot transit coaches and related spare components in the amount of $691,429.00 in compliance with the company's specifications and contract requirements and a lump sum contract with Skillcraft Industries, Inc., for five twenty-five foot transit coaches and related spare components in the amount of $508,403.00 in compliance with the company's specifications and contract requirements as more particularly set forth in the report to this Board dated January 25, 1988, a copy of which is on file in the Office of the Company Secretary; and BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid items are hereby rejected and the Company Secretary is directed to so notify each such bidder and to express to each the Company's appreciation for each bid. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 25th day of January, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Musser moved the adoption of the Resolution. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. AUDIT COMMITTEE: Mr. James G. Harvey, II, Chairman of the Audit Committee, submitted written minutes of the meeting of the Audit Committee of Greater Roanoke Transit Company held on Monday, January 4, 1988. (For full text, see minutes on file in the Secretary's Office.) Mr. Harvey moved that the minutes be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the adjourned at 7:18 p.m. APPROVED: President President declared the meeting ATTEST: ~ Secretary GREATER ROANOKE TRANSIT COMPANY February 22, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, February 22, 1988, at 7:00 p.m., in the Monterey Elementary School Gymnatori~, 4501 Oliver Road, N. E., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser and President Noel C. Taylor ..................... 5. ABSENT: Directors David A. Bowers and James O. Trout ................ 2. ~,- A~so ?~'ese~.]im~e ~1~. W. Robert Herbert, Vice President of Operations, Gre~r Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Harvey moved that the reading of the minutes of the regu- lar meeting held on Monday, January 25, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Musser and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated February 22, 1988, with regard to Approval of the Transportation Plan for the Disabled. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowl es moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of January, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the report be received and filed. The motion was seconded by Mr. Harvey and adopted. CHANGE ORDER NO. 18, CAMPBELL COURT TRANSPORTATION CENTER/MINI-MALL: The General Manager submitted a written report advising that the construction contract for Campbell Court Transportation Center/Mini-Mall was awarded to Heindl-Evans, Inc., in October 1982, in the amount of $3,150,000.00 with a job contingency of $419,865.00, that a series of construction credits are due to GRTC, and Heindl-Evans, Inc. has proposed to reduce the contract amount by $36,528.00 as a result of the credits, with a revised contract amount of $3,374,801.00. The General Manager recommended execution of Change Order No. 18, Final, decreasing the construction contract with Heindl-Evans, Inc., by $36,528.00. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDE~FF TO EXECUTE CHANGE ORDER NO. 18 TO THE CONTRACT WITH HEINDL-EVANS, INC., FOR THE CAMPBELL COURT TRANSPORTATION CENTER MINI-MALL. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 18 to the contract with Heindl-Evans, Inc. for the construction of the Campbell Court Transportation Center Mini-Mall to decrease the contract amount by $36,528.00 in exchange for certain credits for signage, graphics, landscaping, utility connec- tions and a joint warranty substitute yielding a final contract amount of $3,374,801.00, as more specifically set forth in the report to this Board dated February 22, 1988, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22nd day of February, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary Fo Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Garland and adopted by the following vote: The motion was AYES: Directors Bowles, Garland, Harvey, Musser and President Taylor ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowers and Trout were absent.) EXECUTIVE SESSION: The General Manager submitted a written report requesting that the Board of Directors convene in Executive Session to discuss a matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to dis~ss a ~matter of disposition of publicly held property, pursuant to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. ~The'mOtion was seconded by Mrs. Bowles and adopted. REPORTS OF COMMITTEES: CONSTRUCTION OF THE GREATER ROANOKE TRANSIT COMPANY OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: The committee appointed to tabulate bids received for construction of the GRTC Operations, Maintenance and Administrative Facility submitted a ~mitten report advising that six bids were received, that the bids were in excess of the amount of funds presently available for the project, and r~comme~6d~ng that t~he Board~reject all .Aids and authorize the submission of a supplemental grant application to the Federal and State governments in the amount of $1,000,000.00 in anticipation of rebidding the project at a later date. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION REJECTING ALL BIDS FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY AND AUTHORIZING SUBMISSION OF SUPPLEMENTAL GRANT APPLICATIONS TO THE APPROPRIATE FEDERAL AND STATE AGENCIES IN ANTICIPATION OF REBIDDING SAID PROJECT. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that all bids received for the Operations, Maintenance and Administrative Facility project are hereby REJECTED and the Company's Secretary is directed to notify each such bidder and express the Company's appreciation for their bid. BE IT FURTHER RESOLVED that the Company President and General Manager are authorized to prepare and execute, on behalf of the Company, any necessary supplemental grant applications and documents to the appropriate federal and state agencies for additional funding for the project in order to allow for a rebidding of the project at a later date, in form approved by General Counsel, as more specifically set forth in the report to this Board dated February 22, 1988. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22nd day of February, 1988. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowl es, Garland, Harvey, Musser and President Tayl or ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowers and Trout were absent.) OTHER BUSINESS: NONE. At 7:10 p.m., the President declared the meeting in recess. At 7:30 p.m., the meeting reconvened in the Monterey Elementary School Gymnatorium with all members of the Board in attendance, except Directors Bowers and Trout, President Taylor presiding. CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENT: The General Manager submitted a written report advising that the Campbell Court Transportation Center was designed to include approximately 16,330 square feet of retail and/or office space, that the GRTC staff assumed direct responsibility for leasing the space, that three leases have been approved, and that one addi- tional lease agreement has been negotiated with R & K Engineering, Inc., for 3,024 square feet on the third ~oor, for a term of five years. (For full text, see report on file in the Secretary's Office.) The General Manager recommended that the Board of Directors authorize the President to execute the lease agreement. Mrs. Bowl es offered the following Re sol uti on: "A RESOLUTION AUTHORIZING THE COMPANY PRESIDENT TO EXECUTE A LEASE AGREEMENT FOR SPACE IN THE COMPANY'S CAMPBELL COURT TRANSPORTATION CENTER FOR AN ENGINEER CONSULTING SERVICES OFFICE, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that: 1. The proposal of R & K Engineering, Inc., for the lease of certain space in the Company's Campbell Court Transportation Center for an engineering consulting services office for a 5-year term, with the option of one 5-year renewal upon terms and conditions mutually agreed upon by both parties, and as more fully set out in the report to this Board dated February 22, 1988, is hereby ACCEPTED. 2. The Company President and Secretary are authorized to execute and attest, respectively, the requisite lease agreement with R & K Engineering, Inc., said lease to be in form approved by the Company's General Counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22nd day of February, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/MarS F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Harvey and adopted by the following vote: The motion was AYES: Directors Bowl es, Garland, Harvey, Musser and President Tayl or ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowers and Trout were absent.) There being no further business, the President declared the meeting adjourned at 7:35 p.m. President ATTE ST: Sec ret a ry GREATER ROANOKE TRANSIT COMPANY March 7, 1988 A special meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March 7, 1988, at 1:30 p.m., in the City Council Chamber, fourth ~oor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the President of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II (arrived at 1:45 p.m.), Howard E. Musser, James O. Trout and President Noel C. Taylor ............................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. The President referred to the following communication calling the special meeting: "March 3, 1988 Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Robert A. Garland Mr. James G. Harvey, II Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: Pursuant to Article 3, Section 4, of the By-Laws of the Greater Roanoke Transit Company, I am calling a special meeting of the Board of Directors on Monday, March 7, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building. The purpose of the meeting will be to conduct an Executive Session with regard to the disposition of publicly held property in accordance to Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. Following the Executive Session appropriate action will be taken. Si ncerel y, S/Noel C. Taylor Noel C. Taylor, President Greater Roanoke Transit Company pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032" Mr. Musser moved that the Board convene in Executive Session to discuss a matter with regard to the disposition of publicly held property, in accordance with Section 2.1-344 (a) (2), Code of Virginia (1950), as amended. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Director Harvey had not arrived.) At 1:35 p.m., the President declared the meeting in recess. At 1:45 p.m., Director Harvey entered the Executive Session. At 1:50 p.m., the meeting reconvened in the Council Chamber with President Taylor presiding and all members of the Board present. GENERAL MANAGER: CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENT: The General Manager submitted a written report advising that the Campbell Court Transportation Center was designed to include approximately 16,330 square feet of retail and/or office space, that the GRTC staff assumed direct responsibility for leasing the space, that four leases have been approved, and that one addi- tional lease agreement has been negotiated with Orvis Roanoke, Inc. (For full text, see report on file in the Secretary's Office.) Mr. W. Robert Herbert, Vice President of Operations, advised that Orvis Roanoke, Inc., desires to lease space for a second retail outlet store and recommended execution of the lease agreement. Mr. Garland offered the following Resolution: "A RESOLUTION AUTHORIZING THE COMPANY PRESIDENT TO EXECUTE A LEASE AGREEMENT FOR SPACE IN THE COMPANY'S CAMPBELL COURT TRANSPORTATION CENTER FOR A RETAIL OUTLET STORE, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that: 1. The proposal of Orvis Roanoke, Inc., for the lease of certain space in the Company's Campbell Court Transportation Center for a retail outlet store for an 18-month term, with the option of an additional 42-month renewal, as more fully set forth in the report to this Board dated March 7, 1988, is hereby ACCEPTED. 2. The Company President and Secretary are authorized to execute and attest, respectively, the requisite lease agreement with Orvis Roanoke, Inc., said lease to be in form approved by the Company's General Counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 7th day of March, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/MarS F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Bowers and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .... ~ ...................................................... O. There being no further business, the President declared the meeting adjourned at 1:55 p.m. APPROVED: ~Pre~si jeS( i ~'~~'ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY April 25, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 25, 1988, at 7:00 p.m., in the Hurt Park Elementary School Gymnatori~, 1525 Salem Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ....................................................... O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, February 22, 1988, and the special meeting held on Monday, March 7, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GE NERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated April 25, 1988, with regard to the following: The Shop-N-Ride Marketing Program, Supplemental Grant Application for GRTC Operations, Maintenance and Administrative Facility, and Toys for Tots. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowl es moved that the Management Letter be received and ~led. The motion was seconded by Mr. Bowers and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of February, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Musser and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of March, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Musser and unanimously adopted. REPORTS OF COMMITTEES: FY88-89 OPERATING BUDGETS FOR THE TRANSIT SYSTEM, AND THE CAMPBELL COURT, MARKET SQUARE AND WILLIAMSON ROAD PARKING GARAGES: The Budget Review Committee submitted a written report advising that the recommended budgets call for continued mass transit, parking and ridesharing services at the same basic level of service that is currently being provided; no mass transit fare increase; an increase in the Campbell Court Garage monthly rate from $32.00 to $35.00; an increase in the Market Square Garage monthly rate from $42.00 to $44.00; an increase in the Williamson Road Garage monthly rate from $32.50 for covered spaces and $28.50 for uncovered spaces to $35.00 for all spaces; no short term parking rate increase; increased transit expense approximately three percent, including a salary, wage and fringe benefit adjustment of 5.1% for the current level of employment; increased parking expenses in excess of $47,000.00 due to additional management fee expense allocation and to additional building maintenance; and total City of Roanoke subsidy support of $223,831.00; and recommending approval of the budgets. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the recommendation of the Budget Review Committee. The motion was seconded by Mr. Garland and unanimously adopted. OTHER BUSINESS: STOCKHOLDER'S MEETING: The President submitted a written report recom- mending that the annual Stockholder's meeting be held on Monday, June 27, 1988, immediately following the meeting of the Roanoke City Council scheduled for that date, in the City Council Chamber. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION SETTING THE ANNUAL ROANOKE TRANSIT COMPANY FOR JUNE MEETING OF ROANOKE CITY COUNCIL ROANOKE CITY MUNICIPAL BUILDING. MEETING OF STOCKHOLDERS OF GREATER 27, 1988, IMMEDIATELY FOLLOWING THE IN THE CITY COUNCIL CHAMBER OF THE Transit Company place to WHEREAS, Section I of Article II of the By-Laws of Greater Roanoke Company provides that the annual meeting of the stockholders of the shall be held during the month of June of each year at a day, time and be fixed by the Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the annual meeting of stockholders shall be held on June 27, 1988, immediately following the meeting of Roanoke City Council in the City Council Chamber of the Roanoke City Municipal Building. 1988. ADOPTED by a vote of the Board of Directors the 25th day of April, APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mar? F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Bowers and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. There being no further business, the President declared the meeting adjourned at 7:15 p.m. APPROVED: President '~=~' ~ ~'ATTEST: ~ Secretary GREATER ROANOKE TRANSIT COMPANY May 23, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, May 23, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, James G. Harvey, II, Howard E. Musser, James O. Trout and President Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, April 25, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GE NERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated May 23, 1988, with regard to the following: Format Revision of Monthly Financial Statements; Campbell Court Lease Agreements; and Transit Appreciation Day. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of April, 1988. (For full text, see report on file in the Secretary's Office.) Mrs. Bowl es moved that the report be received and ~led. The motion was seconded by Mr. Garland and unanimously adopted. URBAN MASS TRANSPORTATION OPERATING ASSISTANCE FOR FY 1989: The General Manager submitted a written report advising that financial assistance has been provided to the Greater Roanoke Transit Company by the Urban Mass Transportation Administration during previous fiscal years for operating expen- ses, and that the Company is eligible for up to $917,521.00 in federal operating assistance during fiscal year 1989. The General Manager recommended that he be authorized to ~le an appli- cation requesting up to $917,521.00 from UMTA for fiscal year 1989, and to accept and execute the necessary grant agreements. (For full text, see report on file in the Secretary's Office.) Mr. Trout offered the fol)owing Resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO FILE THE APPROPRIATE APPLICATIONS WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR GRANTS UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964 FOR OPERATING ASSISTANCE AND TO EXECUTE APPROPRIATE GRANT AGREEMENTS, UPON CERTAIN TERMS AND CONDITIONS. WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation pro9ram of projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the programs; WHEREAS, it is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U. S. Depart- ment of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enter- prise be utilized to the fullest extent possible in connection with these pro- jects, and that definite procedures shall be established and administered to ensure that minority business shall have the maximum construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company: That the Company's General Manager is authorized to execute and file applications on behalf of the Greater Roanoke Transit Company with the U. S. Department of Transportation to aid in the financ- ing of planning, capital and/or operating assistance projects pur- suant to the Urban Mass Transportation Act of 1964, as amended and with the Commonwealth of Virginia and to accept and execute appropriate grant agreements in form approved by the Company's General Counsel. e That the Company's General Manager is authorized to execute and file with such applications an assurance or any other document required by the U. S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964, in form approved by the Company's General Counsel. t That the Company's General Manager is authorized to furnish such additional information as the U. S. Department of Transportation or the Commonwealth of Virginia may require in connection with the application for the program of projects. e That the Company's General Manager is authorized to set forth and execute affirmative minority business policies in connection with the program of projects' procurement needs, such policies to be subject to the approval of the Board of Directors. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 23rd day of May, 1988. APPROVED: ATTEST: S/Noel C. Taslor Noel C. Taylor, President S/MarS F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Harvey, Musser, Trout and President Taylor .............................................................. 7. NAYS: None .......................................................... O. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:40 p.m. APPROVED: ~ President ATTEST: Sec ret a ry GREATER ROANOKE TRANSIT COMPANY July 25, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 25, 1988, at 1:40 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Diblin9, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; and Mr. Stephen A. Mancuso, General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, May 23, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Bowers and una- nimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) BID OPENINGS: BIDS FOR CONSTRUCTION OF THE GRTC OPERATIONS, MAINTENANCE AND ADMINI- STRATIVE FACILITY: Pursuant to notice of advertisement for bids for construc- tion of the Greater Roanoke Transit Company Operations, Maintenance and Admini- strative Facility, said proposals to be opened and read before the Board of Directors at 1:30 p.m., on Monday, July 25, 1988, or as soon thereafter as the matter may be heard on that date, the President asked if anyone had any questions about the advertisement for bids and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the following bids: BIDDER BASE BID TOTAL Branch & Associates, Inc. Avis Construction Company, Inc. Creative Construction and Development Corporation JESCO/AMCA International Construction $5,194,000.00 5,197,000.00 5,257,000.00 5,594,000.00 Mr. Musser moved that the bids be referred to a committee to be appointed by the President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mr. Trout and unanimously adopted. The President appointed Messrs. Robert A. Garland, Chairman, Howard E. Musser, Kit B. Kiser, Stephen A. Mancu$o and Beverly T. Fitzpatrick, Jr., as members of the committee. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 25, 1988, with regard to the following: Ridership Goal Exceeded; Approval of Supplemental Grant Application for GRTC Operations, Maintenance and Administrative Facility; UMTA Proposes Modified Charter Service Ruling; and New Twenty-five Foot Buses to go Into Service. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of May, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1988. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. SALE OF SIX 1976 MODEL BUSES AND DONATION OF ONE 1976 MODEL BUS TO THE VIRGINIA MUSEUM OF TRANSPORTATION: The General Manager submitted a written report advising that five new twenty-five foot buses and five new thirty-five foot buses have been purchased to replace certain 1976 model buses, that the Virginia Museum of Transportation has requested that Greater Roanoke Transit Company donate one of the 1976 model buses for public display, and recommending that the Board authorize the sale by sealed bid of six 1976 model buses to the highest bidder(s) and the donation of one 1976 model bus to the Virginia Museum of Transportation. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE SALE BY SEALED BID OF SIX 1976 MODEL BUSES AND THE DONATION OF ONE 1976 MODEL BUS TO THE VIRGINIA MUSEUM OF TRANSPORTATION, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized to proceed with the sale by sealed bid of six (6) 1976 model buses to the highest bidder or bidders and the donation of one (1) 1976 model bus to the Virginia Museum of Transportation, all buses to be transferred "as is" with appropriate disclaimer of warranty, in form approved by General Counsel, and the Company President or General Manager, as deemed appropriate, shall be authorized to execute any and all necessary legal documentation to accomplish such transfers, in form approved by General Counsel, as more particularly set forth in the report to this Board dated July 25, 1988. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 25th day of July, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Bowers and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Director Fitzpatrick abstained.) SECRETARY: ELECTION OF OFFICERS: The Secretary submitted a written report advising that Article V, Officers, of the By-laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer, and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respec- tive successors are elected and qualify. (For full text, see report on file in the Secretary's Office.) The President opened the ~oor for nominations for a President, Vice- President, Vice-President of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and Registered Agent. Mr. Bowers placed in nomination the names of Noel C. Taylor as President; Beverly T. Fitzpatrick, Jr., as Vice-President; W. Robert Herbert as Vice-President of Operations; Earl B. Reynolds, Jr., as Assistant Vice-President of Operations; Mary F. Parker as Secretary; Sandra H. Eakin as Assistant Secretary; Joel M. Schlanger as Treasurer; James D. Grisso as Assistant Treasurer; Jesse A. Hall as Assistant Treasurer; and Wilburn C. Dibling, Jr., as Registered Agent. There being no further nominations, the abovenamed persons were elected or reelected as officers of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their election and until their respective successors have been duly elected and shall have duly qualified, by the following vote: FOR DR. TAYLOR, MR. FITZPATRICK, MR. HERBERT, MR. REYNOLDS, MS. PARKER, MRS. EAKIN, MR. SCHLANGER, MR. GRISSO, MR. HALL AND MR. DIBLING: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor ...... 7. OTHER BUSINESS: NONE. There being no further business, the adjourned at 1:55 p.m.p.m. APPROVED: President President declared the meeting ATTE ST: ~/)~-~ Secretary GREATER ROANOKE TRANSIT COMPANY August 22, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, August 22, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Bowers moved that the reading of the minutes of the regu- lar meeting held on Monday, July 25, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated August 22, 1988, with regard to the following: Service Suggestions and Planning for the Future; and New 35-Foot Buses in Service. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of July, 1988. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Bowers and unanimously adopted. GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY ARCHITECTURAL AND ENGINEERING SERVICE CONTRACT: The General Manager submitted a written report advising that an Architectural and Engineering Service contract, in the amount of $245,900.00, was awarded to Hayes, Seay, Mattern and Mattern in June, 1985, to cover all architectural and engineering services associated with the GRTC Operations, Maintenance and Administrative Facility project design and construction administration; that an increased lump sum contract amount of $351,300.00 was authorized in January, 1987 due to the increase in expenses associated with the redesign of the project as required by the revised project scope; that bids were received for the second time in July, 1988; and that Hayes, Seay, Mattern and Mattern is requesting an increase in the lump sum contract amount equal to $23,810.00, due to the unanticipated project rebidding in July, 1988. The General Manager recommended that the request of Hayes, Seay, Mattern and Mattern be approved and that he be authorized to execute an amend- ment to the original contract dated August, 1985, increasing the reimbursement to Hayes, Seay, Mattern and Mattern by $23,810.00, thus bringing the lump sum contract fee total to $375,110.00. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING COMPANY OFFICIALS TO EXECUTE AN AMENDMENT TO THE CONTRACT WITH HAYES, SEAY, MATTERN AND MATTERN FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE OPERATIONS, MAINTENANCE AND ADMINIS- TRATIVE FACILITY, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are hereby authorized to execute and attest, respectively, in form approved by the General Counsel, an amendment to the original contract with Hayes, Seay, Mattern and Mattern for architectural and engineering services for the GRTC operations, maintenance and administrative facility to increase the contract sum by $23,810.00 making the total lump sum contract fee after amendment $375,110.00 as more particularly set forth in the report to this Board of Directors dated August 22, 1988. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22nd day of August, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Fitzpatrick and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. REPORTS OF COMMITTEES: OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: The committee appointed to tabulate bids received for construction of the GRTC Operations, Maintenance and Administrative Facility submitted a written report advising that four bids were received on July 25, 1988, that the bids consisted of a lump sum price for the entire facility construction and a lump sum price for optional snow melting equipment, that the lowest responsible bid is $20,000.00 greater than the amount of funds available for the construction, and that the lowest responsible bidder is agreeable to a $118,278.00 reduction in the bid price. The committee recommended that a lump sum contract be awarded to Branch and Associates, Inc. for the entire facility construction less the alternate for snow melting equipment, in the amount of $5,075,702.00. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION AWARDING A BID FOR CONSTRUCTION OF THE NEW OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY TO BRANCH AND ASSOCIATES, INC., UPON CERTAIN TERMS AND CONDITIONS AND REJECTING ALL OTHER BIDS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the bid of Branch and Associates, Inc. made to the Company in the total amount of $5,075,702.00 for construction of the new operations, main- tenance and administrative facility, such bid being in full compliance with the Company's plans and specifications made therefor and as provided in the contract documents offered said bidder, less the alternate for snow melting equipment as more particularly set forth in the report to this Board dated August 22, 1988, which bid is on file in the Office of the Company's Secretary, be and is hereby accepted. The General Manager and Secretary are hereby authorized on behalf of the Company to execute and attest, respectively, the requisite contract with the successful bidder, based upon its proposal made therefor and the Company's spe- cifications made therefor, said contract to be in such form as is approved by General Counsel, and the cost of said work to be paid for out of funds hereto- fore or simultaneously appropriated by the Board. BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid work are hereby rejected and the Company's Secretary is directed to notify each such bidder and to express to each the Company's appre- ciation for such bid. ADOPTED by the Board this 22nd day of August, 1988. APPROVED: of Directors of Greater Roanoke Transit Company ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. seconded by Mr. Bowers and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. OTHER BUSINESS: The General Manager was requested to report to the Board with regard to the cost of installing restroom facilities and a water fountain on the first floor level of Campbell Court. There being no further business, adjourned at 1:45 p.m. President the President declared the meeting Secretary GREATER ROANOKE TRANSIT COMPANY September 26, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, September 26, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Beverly T. Fitzpatrick, Jr., Robert A. Garland, James O. Trout and President Noel C. Taylor ................ 5. ABSENT: Directors Elizabeth T. Bowles and Howard E. Musser .......... 2. A1 so present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Bowers moved that the reading of the minutes of the regu- lar meeting held on Monday, August 22, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated September 26, 1988, with regard to the following: Preparation of Capital Grant Application; and GRTC receives First Place Award in the American Public Transit Association's national advertising competition for 1988. (For full text, see Management Letter on ~le in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and ~led. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of August, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. TRAFFIC CONTROL -- CAMPBELL COURT: The General Manager submitted a written report advising that GRTC began experiencing regular schedule delays upon the opening of Campbell Court in March 1987 as buses attempted to enter and exit the facility; that the City of Roanoke adjusted traffic light signalization in the area in the fall of 1987; that the GRTC staff conducted a time study with regard to the delays still being experienced in exiting Campbell Court as of March 1988; and that the results of this study were forwarded to the City of Roanoke with the request that the GRTC buses be given priority traffic treatment during times when the exiting delays often exceeded five minutes. The General Manager further advised that the City of Roanoke agreed to provide limited priority traffic treatment for buses exiting the facility, and that an employee of GRTC will begin holding east bound traffic on Campbell Avenue just west of the Campbell Court exit, six times a day, Monday through Friday, for a time duration not to exceed one signal sequence of the traffic )ight at Jefferson Street and Campbell Avenue. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the Board of Directors concur in the recommen- dation of the General Manager. The motion was seconded by Mr. Trout and adopted. BUS STOP DESIGNATION PROGRAM: The General Manager submitted a written report advising that a sign standardization program was instituted by the City of Roanoke in 1983, that prior to this program GRTC maintained approximately 1,000 bus stop signs, that most of these signs were removed, and only those in the downtown area and in shopping centers were retained. The General Manager further advised that curb markings were used to replace the signs that were removed, but that certain changes since 1983 have demonstrated that curb markings are not an adequate means of permanently identifying bus stops. The General Manager recommended adoption of the concept of using bus stop signs for designating all bus stops, at a cost of approximately $32,000.00, ninety-nine percent of which is eligible for federal and state funding. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the Board of Directors concur in the recommen- dation of the General Manager. The motion was seconded by Mr. Fitzpatrick and adopted. OTHER BUSINESS: NONE. There being no further business, the adjourned at 1:55 p.m. APPROVED: President President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY October 24, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, October 24, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Beverly T. Fitzpatrick, Jr., Robert A. Garland, James O. Trout and President Noel C. Taylor ................ 5. ABSENT: Directors Elizabeth T. Bowles and Howard E. Musser .......... 2. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; Ms. Christine J. Driscoll, Assistant General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. INTRODUCTION OF ASSISTANT GENERAL MANAGER: The General Manager announced the appointment of Mr. Scott Lansing as the Assistant General Manager of Valley Metro. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, September 26, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Bowers and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager s~mitted the Management Letter dated October 24, 1988, with regard to the following: Grant Approval; Opera- tions, Maintenance and Administrative Facility; Valley Metro Operator Among Nation's Best; and Sale of 1976 Model Buses. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of September, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. CAPITAL GRANT APPLICATION: The General Manager submitted a written report with regard to certain previously approved capital improvements and advised that the Greater Roanoke Transit Company staff has reviewed the capital needs of Greater Roanoke Transit Company and has identified a nunber of addi- tional items that need to be purchased so as to enable the continuation of quality transportation services. The General Manager recommended that he be authorized to file a Capital Grant application with the Urban Mass Transportation Administration and the Virginia Department of Transportation requesting up to $918,590.00 for capital assistance. (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick offered the following Resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO FILE A CAPITAL GRANT APPLICATION WITH THE URBAN MASS TRANSPORTATION ADMINISTRATION AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION, AND TO ACCEPT AND EXECUTE THE NECESSARY GRANT AGREEMENTS AND ACCOMPANYING DOCUMENTATION. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, the appropriate ap~ications requesting up to $918,590.00 from the Urban Mass Transportation Association and the Virginia Department of Transportation, for ca~tal assistance, and to further accept and execute the necessary grant agreements and accompanying docu- mentation, in form approved by legal counsel, as more partic~arly set forth in the report to this Board dated October 24, 1988. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of October, 1988. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Fitzpatrick moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Fitzpatrick, Garland, Trout and President Tayl or ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowles and Musser were absent.) PARKING FOR THE DISABLED: The General Manager s~mitted a written report advising that one hour free on-street parking has been provided by the City in and around the City Market area on a first come, first serve basis without designation of any spaces for disabled parking only, that short term parking has been provided by the Greater Roanoke Transit Company within the Market Square Parking Garage per established rates, that five of these spaces have been designated for the exclusive use of those with disabilities, and that the City is designating five spaces within the City Market area for disabled parking only. The General Manager recommended authorization to provide those people with disabilities one hour of free parking from 6:00 a.m. until 6:00 p.m., Monday through Friday, within the Market Square Parking Garage, so as to complement the efforts of the City. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that dation of the General Manager. adopted. the Board of Directors concur in the recommen- The motion was seconded by Mr. Fitzpatrick and OTHER BUSINESS: NONE. There being no further business, adjourned at 1:50 p.m. the President declared the meeting Secretary GREATER ROANOKE TRANSIT COMPANY November 28, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, November 28, 1988, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. A1 so present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott K. Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of ~nerica was led by President Taylor. MINUTES: Mr. Bowers moved that the reading of the minutes of the regu- lar meeting held on Monday, October 24, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager s~mitted the Management Letter dated November 28, 1988, with regard to the following: Operations, Maintenance and Administrative Facility; Toys for Tots; and Holiday Service. (For f~l text, see Management Letter on ~le in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and ~led. The motion was seconded by Mrs. Bowles and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager s~mitted the Financial and Operating Report for the month of October, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Musser and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 1:40 p.m. APPROVED: ~ President the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY December 27, 1988 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Tuesday, December 27, 1988, at 1:35 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout (arrived at 1:50 p.m.), and President Noel C. Taylor ................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott K. Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, November 28, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Bowers and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) VICE-PRESIDENT OF OPERATIONS: MANAGEMENT AND OPERATIONS AGREEMENT, TRANSIT AND PARKING FACILITIES: The Vice-President of Operations sdamitted a written report advising that Greater Roanoke Transit Co?npany has contracted with ATE Management and Service Company since 1975 for the management and operation of the transit system, and since 1983 for the management and operation of the Market Square and Williamson Road Parking Garages on behalf of the City; that pursuant to procurement regula- tions, a proposal was received and an agreement executed between Greater Roanoke Transit Company and ATE in 1985 to provide management and operation services for a three year period; that a proposal was s~mitted by ATE to renew the existing agreement as of December 1, 1988; and that approval of the Board of Directors is needed to renew the existing agreement. The Vice-President of Operations recommended authorization for renewal of the existing agreement between Greater Roanoke Transit Company and ATE Management and Service Company. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the Board of Directors concur in the recommen- dation of the Vice-President of Operations. The motion was seconded by Mr. Fitzpatrick and adopted. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated December 27, 1988, with regard to the following: Exiting Campbell Court and Traffic Flow; and Holiday Schedule Announcements. (For f~l text, see Management Letter on ~le in the Secretary's Office.) Mr. Fitzpatrick moved that the Management Letter be received and ~led. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of November, 1988. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. CITY OF SALEM ZONE FARE: The General Manager submitted a written report advising that the City of Salem has purchased transit service annually from Greater Roanoke Transit Company since 1980 through purchase of service contracts, said contracts requiring the City of Salem to pay 100% of the cost for service purchased, said requirement having been met with the City of Salem deriving a portion of the necessary funding by imposing a $.25 zone fare for travel within the Salem City limits. The General Manager further advised that concern with regard to the $.25 zone fare charged by the City of Salem was expressed by Mr. Davis Luck on November 28, 1988, and that the matter was referred to the General Manager of Greater Roanoke Transit Company for a report to the B~ard of Directors. The General Manager stated that the City of Salem does not intend to make any changes in the current purchase of service contract which would increase its net expanse or reduce the level of service provided; that the Veterans Administration Medical Center is unable to assist those traveling to and from the Veteran's Administration Medical Center with payment of the $.25 zone fare; and that the Greater Roanoke Transit Company reduced fare program permits those who are 65 years of age or older and those with certain disabili- ties to ride the buses for reduced fares at certain times of the day. The General Manager recommended that the Board of Directors not agree to absorb 100% of the cost of eliminating the $.25 zone fare imposed by the City of Salem, whether eliminated in its entirety or only for those who travel to and from the Veteran's Administration Medical Center in Salem. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the Board of Directors concur in the recommen- dation of the General Manager that the City not absorb 100% of the cost of eli- minating the $.25 zone fare to the Veteran's Administration Medical Center in Salem. The motion was seconded by Mr. Garland. Mr. Musser expressed appreciation to the General Manager for his efforts to resolve this matter satisfactorily, and expressed regret at the City of Salem's refusal to consider sharing in the reduction of the zone fare. Mr. Musser made reference to a point made in the General Manager's report regarding a proposed meeting with Mr. Luck and the Staff at the Veteran's Administration Medical Center to explain a procedure which may be available to some of the people or patients who are utilizing the bus in possibly getting a rate reduc- tion based on an existing policy. The General Manager stated that he and Mr. Luck agreed that this would be the most effective way to make sure that those persons who are eligible qualify for this service and he intends to proceed with this immediately after the first of the year. Mr. Fitzpatrick expressed his disappointment and concern in the matter, and stated that he feels it may be that the City of Roanoke is the only govern- ment in the Roanoke Valley that truly understands what mass transit is all about. He stated that this should be a regional transit system and it has not reached the potential in that particular definition and that in the long term, this is the kind of thing we need to be looking at on a regional basis and we would not be dealing with this in such a way as to have to make the decision we are being asked to make today. He said transit is very important and it is not Roanoke City's problem, it's a Roanoke Valley problem and a challenge. Mr. Garland stated that it is unfortunate that the City of Salem would not go along with us, and questioned whether it would have mattered if this request had come at a time when Salem was considering their budget rather than the middle of the year; whereupon, the General Manager stated that the amount of funds they have are fixed at this point, and in that sense, it probably would matter. Mr. Garland questioned whether it would be worth the City's while to approach Salem before they pass their budget for the 1989-90 Fiscal Year, and maybe they could better plan for that $6,000.00 reduction; whereupon, the General Manager stated that Greater Roanoke Transit Company submits a service proposal to Salem in May of every year providing them a number of alternatives, and we could certainly address this issue as one additional alternative. Mr. Bowers questioned whether the Board of Directors would have to approve or disapprove the contract; whereupon, the General Manager advised that if there were any modifications the Board would need to do so, otherwise it would just continue as a year to year contract. President Taylor expressed his appreciation for all of the concerns expressed by the Board regarding providing transportation for the entire Roanoke Valley community. Following the discussion, the motion was adopted, with Mr. Musser voting no. Mr. Davis Luck expressed appreciation to the Board, and agreed with Mr. Garland's proposal to approach the City of Salem on the issue as an additional alternative in the annual service proposal in May. At this point (1:50 p.m.), Mr. Trout entered the meeting. REPORTS OF COMMITTEES: SELECTION OF AN AGENT/BROKER TO PROVIDE INSURANCE BROKERAGE AND MANAGEMENT SERVICE: The Selection Committee established to receive proposals to provide insurance brokerage and management services to Greater Roanoke Transit Company sLbmitted a written report advising that proposals were received from four firms; that interviews were held with three of the firms to determine the firm most qualified to provide the desired services; and recommending the award of an insurance brokerage and management service contract to McDonough Caperton Insurance Group/Davis and Stephenson, for a three year period with fees to be paid by the insurance company with whom coverage is placed, based on the com- mission agreement between McDonough Ca perton Insurance Group/Davis and Stephenson and the insurance company on file with the Virginia Insurance Commission. (For full text, see report on ~le in the Secretary's Office.) Mr. Musser moved that the Board of Directors concur in the recommen- dation of the Selection Committee. The motion was seconded by Mr. Trout and unanimously adopted. David A. Company, MINUTES OF THE AUDIT COMMITTEE OF GREATER ROANOKE TRANSIT COMPANY: Mr. Bowers, Chairman of the Audit Committee of Greater Roanoke Transit sdamitted minutes of the meeting held on Monday, November 28, 1988. (For full text, see minutes on file in the Secretary's Office.) Mr. Bowers moved that the minutes be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. OTHER BUSINESS: NONE. There being no adjourned at 1:51 p.m. APPROVED: further business, the President declared the meeting ATTE ST: Secretary GREATER ROANOKE TRANSIT COMPANY January 23, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, January 23, 1989, at 1:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ........ 6. ABSENT: Vice-President Beverly T. Fitzpatrick, Jr.- ................. 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by the Reverend Pauline Haskins. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Tuesday, December 27, 1988, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated January 23, 1989, with regard to the following: Holiday Promotions and Events, and Shop-N-Ride Marketing Program. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of December, 1988. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mrs. Bowles and adopted. APPALACHIAN POWER COMPANY ELECTRICAL SERVICE AGREEMENT: The General Manager submitted a written report advising that pursuant to a Virginia Supreme Court decision rendered on November 19, 1988, Appalachian Power Company intends to begin charging Greater Roanoke Transit Company for electrical service according to the small and large general service tariffs approved by the State Corporation Commission instead of the rate received by the City of Roanoke; that the small general service rate applies to the operations, maintenance and admi- nistrative facility, and the large general service rate applies to the Campbell Court facility which consumes substantially more electricity than does the operations, maintenance and administrative facility. The General Manager further advised that Appalachian Power Company requires an executed agreement for electrical service provided under the terms of the large general service tariff and recommended that the Board of Directors authorize execution of an agreement with Appalachian Power Company for the pro- vision of electrical service under the terms of the large general service tariff approved by the State Corporation Commission. (For full text, see report on file in the Secretary's Office.) Mr. Trout offered the following Resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH APPALACHIAN POWER COMPANY FOR THE PROVISION OF ELECTRICAL SERVICE, UPON CERTAIN TERMS AND CONDITIONS. Company attest, Counsel, sion of BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit that the General Manager and Secretary are authorized to execute and respectively, on behalf of the Company, in form approved by General the appropriate agreement with Appalachian Power Company for the provi- electrical service under the terms of the large general service tariff approved by the State Corporation Commission, as more particularly set forth in the General Manager's report to this Board dated January 23, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 23rd day of January, 1989. APPROVED: ATTEST: S/Noel C. Taj, lor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Vice-President Fitzpatrick was absent.) APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager submitted a written report recommending that the Board of Directors appoint certain mem- bers of the Board and staff to serve as the Fiscal Year 1989-90 Budget Review Committee. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the following persons be appointed to serve as the Budget Review Committee: Howard E. Musser, Robert A. Garland, W. Robert Herbert and Joel M. Schlanger. The motion was seconded by Mr. Trout and adopted. COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING, EXPERIMENTAL, TECHNICAL AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1990: The General Manager submitted a written report advising that financial assistance has been provided to Greater Roanoke Transit Company by the Commonwealth of Virginia Department of Transportation during previous fiscal years for certain administrative, maintenance, ridesharing, experimental, technical and capital expenses, that Greater Roanoke Transit Company is eligible for $932,225.00 in State administrative, maintenance, ridesharing, experimental, technical and capital aid during fiscal year 1990, and that actual funding will depend upon reimbursement of Greater Roanoke Transit Company's actual authorized expenses. The General Manager recommended authorization to file applications requesting the maximum financial assistance from the Virginia Department of Transportation for fiscal year 1990, and to accept and execute the necessary grant agreements. (For full text, see report on file in the Secretary's Office.) Mr. Musser offered the following Resolution: "A RESOLUTION AUTHORIZING THE GENERAL APPROPRIATE GRANT DOCUMENTS FOR THE ADMINISTRATIVE, MAINTENANCE, RIDESHARING, CAPITAL ASSISTANCE FOR FISCAL YEAR 1990. MANAGER TO EXECUTE THE COMMONWEALTH OF VIRGINIA EXPERIMENTAL, TECHNICAL AND BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the appropriate applications, grant agreements, and other documentation deemed appropriate in connection with the Commonwealth of Virginia Administra- tive, Maintenance, Ridesharin9, Experimental, Technical and Capital Assistance to the Company for Fiscal Year 1990, as more particularly set forth in the General Manager's report to this Board dated January 23, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 23rd day of January, 1989. APPROVED: ATTEST: S/Noel C. Ta~lor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Hr. Russer moved the adoption of the Resolution. seconded by Mr. Garland and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6.~? NAYS: None .......................................................... O. (Vice-President Fitzpatrick was absent.) OTHER BUSINESS: NONE. There being no further business, adjourned at 1:55 p.m. APPROVED: Preside the President declared the meeting ATTEST: ~~ Secretary GREATER ROANOKE TRANSIT COMPANY March 27, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March 27, 1989, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers (arrived at 1:52 p.m.), Elizabeth T. Bowles (arrived at 1:40 p.m.), Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ........................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, January 23, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated March 27, 1989, with regard to the following: Construction of New Operations, Maintenance and Administrative Facility; and Grant Applications to the Virginia Department of Transportation. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Trout moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of January, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of February, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. At this point, (1:40 p.m.), Mrs. Bowles entered the meeting. ROANOKE CITY PROCUREMENT CODE: The General Manager submitted a written report advising that Greater Roanoke Transit Company has operated under the Roanoke City Procurement Code due to the nature of the relationship between the City and Greater Roanoke Transit Company; that the Virginia Supreme Court, in the case of Appalachian Power Compan~ v. Greater L~nchbur~ Transit Company, recently held that Greater Lynchburg Transit Company, which is organized iden- tically to Greater Roanoke Transit Company, is a legal entity entirely separate and distinct from the City; that federal and state funding requires formal adop- tion of a procurement policy which complies wi th the regulations promulgated by the Urban Mass Transportation Administration; and that formal adoption of a pro- curement policy such as the City of Roanoke Procurement Code is therefore appropriate. The General Manager recommended that the Board adopt a resolution establishing that the Greater Roanoke Transit Company shall comply with the requirements of the Roanoke City Procurement Code. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution. "A RESOLUTION PROVIDING FOR COMPLIANCE BY THE COMPANY WITH THE TERMS AND CONDITIONS OF CHAPTER 23.1, PROCUREMENT, OF THE CODE OF THE CITY OF ROANOKE (1979), AS AJ~ENDED. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company shall comply with the terms and conditions of Chapter 23.1, Procurement, of the Code of the City of Roanoke (1979), and any future amendments thereto, for Company procurements as more particularly set forth in the report to this Board dated March 27, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of March, 1989. APPROVED: ATTEST: S/Noel C. T~lor S/Mar~ F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Director Bowers had not arrived.) CAMPBELL COURT SPECIAL EVENT LEASING POLICY: The General Manager sub- mitted a written report advising that Campbell Court was completed in February, 1987; that Greater Roanoke Transit Company has occasionally received requests from various groups and organizations to use the mall space within Campbell Court for special events; that Management has allowed non-profit groups and organizations to conduct special events within Campbell Court at no charge as a public service gesture and in an effort to promote activity within the downtown Roanoke area; and recommending that the Board of Directors concur in making the mall space within Campbell Court available for special events in accordance with a Campbell Court Special Event Leasing Policy submitted with the General Manager's written report. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE LEASING OF CERTAIN MALL SPACE WITHIN CAMPBELL COURT, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to exe- cute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the appropriate license agreements providing for the leasing of certain mall space within Campbell Court for special events in accordance with the Campbell Court Special Event Leasing Policy, as more particularly set forth in the General Manager's report to this Board dated March 27, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of March, 1989. APPROVED: ATTEST: S/Noel C. Taslor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Fitzpatrick and adopted by the following vote: The motion was AYES: Directors Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Director Bowers had not arrived.) SECURITY SERVICE BIDS: The General Manager submitted a written report advising that security service has been provided at the Church Avenue, Market Square and Williamson Road parking garages under contract with Guardsmark, Inc. since March 1985; that security service has been provided at the Campbell Court parking garage under this same contract since March 1987, initially on a one year term and renewable thereafter on a month to month basis at a rate agreeable to both parties; that Guardsmark, Inc. proposed a rate increase from $6.59 per hour to $7.10 per hour effective January 1, 1989 and through negotiation, this rate increase was reduced to $6.85 per hour; and that security service bids were solicited by the Greater Roanoke Transit Company staff on January 22, 1989 and bids were received from the following firms: Brown Security Service Burns International Security Service State Security The General Manager further advised that authorization is needed by the Board of Directors to enter into a new contract for the provision of security service at the Campbell Court, Church Avenue, Market Square and Williamson Road parking garages, and recommended that he be authorized to execute a security service contract with the low bidder, Burns International Security Services, at the rate of $6.35 per hour for the initial term of one year with the term being renewable thereafter on a month to month basis at rates agreeable to both parties. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION ACCEPTING THE BID OF BURNS INTERNATIONAL SECURITY SERVICES FOR PROVISION OF SECURITY SERVICE AT THE CHURCH AVENUE, MARKET SQUARE, CAMPBELL COURT AND WILLIAMSON ROAD PARKING GARAGES UPON CERTAIN TERMS AND CONDITIONS; AWARDING A CONTRACT THEREFOR; AUTHORIZING THE PROPER COMPANY OFFICIALS TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SERVICES; AND REJECTING ALL OTHER BIDS MADE TO THE COMPANY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the bid of Burns International Security Services to provide security service at the Church Avenue, Market Square, Campbell Court and Williamson Road Parking Garages, at the rate of $6.35 per hour, for an initial term of one year, with the term being renewable thereafter on a month-to-month basis, at rates agreeable to both parties, is hereby ACCEPTED. BE IT FURTHER RESOLVED that the Company's General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the appropriate contract with the successful bidder, as more particularly set forth in the General Manager's report to this Board dated March 27, 1989. BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid services are hereby REJECTED, and the Company's Secretary is directed to notify each such bidder and to express to each the Company's appre- ciation for such bid. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of March, 1989. APPROVED: ATTEST: S/Noel C. Ta~ylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. seconded by Mrs. Bowles and adopted by the following vote: The motion was AYES: Directors Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Director Bowers had not arrived.) At this point, (1:52 p.m.), Mr. Bowers entered the meeting. EVALUATION OF BUS SYSTEM: Mr. Trout advised that he serves on the National League of Cities' Economic Development Policy Committee, and that during a recent meeting of the committee in Washington, D. C., one of the topics of discussion was the President's proposal to eliminate certain public transpor- tation funds. He read an excerpt from an article contained in the Nation's Cities Weekly which stated that 18.8% of federal programs that come u~ the category of the 82 domestic grant programs are going to be eliminated. Mr. Trout stated that several areas the City of Roanoke should address are (1) the national level of the President's program and the Gramm-Rudman Law; (2) the State funds that all citizens of Virginia are paying into the transportation fund that we have received for airports and highway programs; and (3) the con- sideration of local spending of the revenues. Mr. Trout further stated that while we have no control over what is going to happen nationally on transpor- tation, he feels it is important to look at the money Roanoke City residents pay through their gasoline taxes and vehicle titling taxes. He said that Virginia ranks in the top ten in all the categories of economic growth right now and this will go even higher as the money comes in; that we are going to be fortunate enough to have revenue coming in from the State, and if we have money that is readily available from the State, he would like to see an evaluation performed of the whole bus system relating to what we are doing and if we are doing it the right way; that it would behoove us to take some of this money and have the Vice-President of Operations do an indepth study of the bus operation and of our assets, and if we do need an austerity program, determine whether we need more or less of the contract that we have now. He said that an evaluation would tell us how good the system is and how we can improve upon it, because when you have millions of dollars of assets, hundreds of employees and a national policy with a dark cloud over your head, he feels we do not need new programs that may obli- gate us to additional expenditures, and that now is the time to take the money from the State and evaluate the system. Mr. Trout moved that the Vice-President of Operations be requested to have an evaluation performed of Valley Metro to determine if the bus system is being operated efficiently. The motion was seconded by Mr. Musser and unani- mously adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 2:00 p.m. AP PROVED: President the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY April 24, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 24, 1989, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Garland moved that the reading of the minutes of the regular meeting held on Monday, March 27, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and una- nimously adopted. {For full text of minutes, see minutes on file in the Secretary's Office.) PRESIDENT: STOCKHOLDER'S MEETING: The President submitted a written report recom- mending that the annual Stockholder's Meeting be held on Monday, June 26, 1989, immediately following the regular meeting of the Roanoke City Council scheduled for that date in the City Council Chamber. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the Board of Directors concur in the recommen- dation. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated April 24, 1989, with regard to the following: Service Re-Allocation Informational Meetings and Public Hearing; and Upcoming Promotions. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of March, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick moved that the report be received and filed. The motion was seconded by Mr. Garland and unanimously adopted. AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE: The General Manager sub- mitted a written report advising that the Company's auto liability and physical damage insurance coverage policy with Carolina Casualty expired on April 1, 1989; that quotations for replacement insurance coverage were received from two insurance companies and from the Virginia Transit Liability Pool; and that replacement insurance coverage was purchased on March 31, 1989 wi th Carolina Casualty, contingent upon approval of the Greater Roanoke Transit Company Board of Directors. The General Manager recommended that the Board approve the purchase of auto liability and physical damage insurance coverage with Carolina Casualty. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved Manager's recommendation. mously adopted. that the Board The motion was of Directors concur in the General seconded by Mr. Garland and unani- CAPITAL ASSISTANCE GRANT APPLICATION: The General Manager submitted a written report advising that a capital grant application was submitted to the Urban Mass Transportation Administration (UMTA) and Virginia Department of Transportation (VDOT) upon authorization by the Board in October 1988; that VDOT responded to the application on March 10, 1989 providing notice that there were not sufficient funds within the UMTA Section 9 program to award any capital assistance grants; that following a review of alternatives to the original capi- tal grant application with UMTA and VDOT representatives, it was determined that Greater Roanoke Transit Company would be eligible to request capital assistance from the UMTA Section 3 program fund; and that it will be necessary to resubmit the capital grant application requesting UMTA Section 3 program funds, which requires a larger local funding share than Section 9 funding. The General Manager recommended that the Board request the City of Roanoke to dedicate $32,187.00 of the net profit derived year to date from Greater Roanoke Transit Company's parking operation to Greater Roanoke Transit Company for the purpose of satisfying its UMTA Section 3 program funding share requirement and, following approval by the City of Roanoke, authorize resub- mission of the grant application in the revised project amount of $718,590.00 and execution of the appropriate grant agreement and accompanying documentation. (For full text, see report on file in the Secretary's Office.) Mr. Trout offered the following Resolution: "A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A CERTAIN CAPITAL GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects and budget; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, includin§ the provision by it of the local share of the project costs in the program; and WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation require- ments thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority business shall have the maximum construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. The General Manager and Secretary are authorized to execute and attest, respectively, and file on behalf of the Company, the appropriate appli- cations with the U.S. Department of Transportation to aid in the financing of planning, capital and/or operating assistance projects pursuant to the Urban Mass Transportation Act of 1964, as amended. 2. The General Manager and Secretary are authorized to execute and attest, respectively, and file with such applications an assurance or any other documentation required by the U.S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. The General Manager is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects and budget. 4. The General Manager is authorized to set forth and execute affir- mative minority business policies in connection with the program of projects and budgets procurement needs. 5. The General Mana§er and Secretary are authorized to execute and attest, respectively, grant agreements on behalf of the Company with the U. S. Department of Transportation for aid in the financing of the planning, capital and/or operating assistance program of projects and budget, as mere particularly set forth in the report to this Board dated April 24, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of April, 1989. APPROVED: ATTEST: S/Noel C. T~lor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. UMTA OPERATING ASSISTANCE FOR FY 1990: The General Manager submitted a written report advising that financial assistance has been provided to Greater Roanoke Transit Company by the Urban Mass Transportation Administration during previous fiscal years for operating assistance; that Greater Roanoke Transit Company is eligible for up to $920,731.00 in federal operating assistance during FY 1990; and recommending that he be authorized to file an application requesting up to $920,731.00 from UMTA for fiscal year 1990 and to accept and execute the necessary grant agreement. (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick offered the following Resolution: "A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR AN OPERATING ASSISTANCE GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects and budget; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; and WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority business shall have the maximum construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. The General Manager and Secretary are authorized to execute and attest, respectively, and file on behalf of the Company, the appropriate appli- cations wi th the U. S. Department of Transportation to aid in the financing of planning, capital and/or operating assistance projects pursuant to Section 9 of the Urban Mass Transportation act of 1964, as amended. 2. The General Manager and Secretary are authorized to execute and attest, respectively, and file with such applications an assurance or any other documentation required by the U. S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. The General Manager is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application for the program of projects and budget. 4. The General Manager is authorized to set forth and execute affir- mative minority business policies in connection with the program of projects and budgets procurement needs. 5. The General Manager and Secretary are authorized to execute and attest, respectively, grant agreements on behalf of the Company with the U. S. Department of Transportation for aid in the financing of the planning, capital and/or operating assistance program of projects and budget, as more particularly set forth in the report to this Board dated April 24, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of April, 1989. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Fitzpatrick moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. REPORTS OF COMMITTEES: FISCAL YEAR 1989-90 OPERATING BUDGETS FOR THE GRTC TRANSIT SYSTEM AND THE CAMPBELL COURT, MARKET SQUARE AND WILLIAMSON ROAD PARKING GARAGES: The Budget Review Committee submitted a written report advising that the recommended budgets call for continued transit parking and ridesharing services at the same basic levels of service that are currently provided; that there be no transit fare increase; that there be a change in methodology used to bill the City of Salem, County of Roanoke and Town of Vinton for transit service purchased so as to provide Greater Roanoke Transit Company with right of control over these ser- vices enabling the elimination of the zone fares charged by these localities; that these changes will be negotiated with the localities; and that if negotia- tions are successful, new service contracts will be prepared and presented to the Board for approval; that the Campbell Court garage monthly rate be increased from $35.00 to $38.00; that the Market Square garage monthly rate be increased from $44.00 to $46.00; that the Williamson Road garage monthly rate be increased from $35.00 to $38.00; and that there be no short term parking rate increase. It was pointed out that the budgets reflect increased transit operation expense approximating 4.6 percent including certain security, leasing and management service expenses previously borne by the Greater Roanoke Transit Company parking operation and reduced parking operation expense approximating 5.7 percent. The committee recommended approval of the budgets. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the recommendation of the Budget Review Committee. The motion was seconded by Mr. Trout and adopted, Mr. Bowers voting no. Mr. Bowers stated that he objected to the increase in the rates for the downtown parking garages. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:55 p.m. APPROVED Presideni~ ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY May 22, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, May 22, 1989, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser and President Noel C. Taylor ........................................................................ 6. ABSENT: Director James O. Trout ..................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit CompanyL Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, April 24, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated May 22, 1989, with regard to the following: The status of State aid and capital assistance funds being requested from the Virginia Department of Transportation. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Bowers and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of April, 1989, (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick moved that the report be received and filed. The motion was seconded by Mrs. Bowles and adopted. GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: The General Manager submitted a written report advising that a construction contract with Branch & Associates, Inc., in the amount of $5,075,702.00, was approved by the Board on August 22, 1988, for construction of the GRTC Operations, Maintenance and Administrative facility; that Building Code requirements necessitated cer- tain changes in the facility design and construction, and additional piles had to be driven beyond the len9th anticipated to secure the foundation; that Branch & Associates, Inc., proposed change order amounts of $11,633.00 and $83,210.38, respectively, for the construction changes and additional piles; and that authorization is needed from the Board of Directors to pay Branch & Associates, Inc., for this additional work. The General Manager recommended that the Board of Directors authorize execution of Change Order Nos. i and 2, increasing the construction contract with Branch & Associates, Inc., by $11,633.00 and $83,210.38, respectively, resulting in a revised contract amount of $5,170,545.38, with no extension of the March 8, 1990 completion date. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NOS. 1 AND 2 TO THE CONTRACT WITH BRANCH & ASSOCIATES, INC., FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. i to the contract with Branch & Associates, Inc., for construction of the Operations, Maintenance and Administrative Facility to increase the construction contract amount by $11,633.00, for construction changes necessitated by pertinent buildin9 code requirements and to execute Chan9e Order No. 2 to the aforesaid contract to increase the construction contract amount by $83,210.38 for addi- tional piles to be driven to secure the foundation of the project resulting in a revised contract amount of $5,170,545.38 with no extension in time, as more par- ticularly set forth in the report to this Board dated May 22, 1989, said Change Orders to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 22nd day of May, 1989. APPROVED: ATTEST: S/Noel C. Tavvlor Noel C. Taylor, President S/Mar~ F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Fitzpatrick and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Director Trout was absent.) OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:40 p.m. President~ ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY June 26, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, June 26, 1989, at 1:25 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr. (arrived at 1:29 p.m.), Robert A. Garland and President Noel C. Taylor ........................................................................ 5. ABSENT: Directors Howard E. Musser and James O. Trout ............... 2. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. At this point (1:29 p.m.), Mr. Fitzpatrick entered the meeting. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, May 22, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) PUBLIC HEARING ON PROPOSED SERVICE IMPROVEMENTS: Pursuant to action taken by the General Manager to hold a public hearing to receive citizen com- ments on proposed service improvements, said improvements to become effective during fiscal year 1989, the n~tter was before the body. The General Manager advised that during the month of June 1989, the GRTC staff conducted four public informational meetings about the service impro- vements proposed by the Greater Roanoke Transit Company Service Planning Committee, that a total of 72 persons attended these meetings and of these 72 persons, 33 people submitted written comments about the proposed service impro- vements; that of the 33 people, 13 indicated their support of the proposed ser- vice improvements in their entirety, and 20 people indicated support with noted exceptions; and that in addition to the comments received during the four public informational meetings, 15 comments about the service improvements were received by mail, with 14 of these comments indicating support of the improvements in their entirety and one comment indicating opposition to a proposed change on one particular route. The General Manager submitted the comments as a part of the official public hearing record, and stated that all of the comments received will be considered prior to GRTC bringing a final recommendation to the Board in July. (See comments on file in the Secretary's Office.) The President inquired if there were persons present who would like to make comments on the proposed service improvements. No one present wishing to address the Board, Mr. Bowers moved that the written comments submitted by the General Manager be received and filed. The motion was seconded by Mr. Garland and adopted. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated June 26, 1989, with regard to the following: State Experimental Grants; Safety Award; City of Salem, County of Roanoke and Town of Vinton Service Proposals. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Bowers and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of May, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. LEASE AGREEMENT-GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACI- LITY: The General Manager submitted a written report advising that GRTC has leased the operations, maintenance and administrative facilities located at 12th Street and Campbell Avenue, S. E. from the City of Roanoke since March of 1975; that the most recent lease agreement expired on March 22, 1989; and that renewal of the most recent lease agreement requires authorization of the GRTC Board of Directors and Roanoke City Council. The General renewal of the most Roanoke on a month either party. Manager recommended that the Board of Directors authorize recent lease agreement between the GRTC and the City of to month basis with sixty days notice of termination by (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH THE CITY OF ROANOKE FOR THE COMPANY'S OPERATIONS, )vU~INTENANCE AND ADMINISTRATIVE FACILITIES AT 12TH STREET AND CAMPBELL, S. E., UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to exe- cute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the Company's Operations, Maintenance and Administrative faci- lities located at 12th Street and Campbell Avenue, S. E., on a month-to-month basis with provision for a sixty day notice of termination by either party at a monthly rental of $100.00 per month, and upon such other terms and conditions as deemed appropriate, and as more particularly set forth in the report to this Board dated June 26, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th day of June, 1989. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland and President Taylor ........................................................................ 5. NAYS: None .......................................................... O. (Directors Musser and Trout were absent.) OTHER BUSINESS: NONE. There being no further business, adjourned at 1:40 p.m. APPROVED: /) Presi dentl the President declared the meeting Secretary GREATER ROANOKE TRANSIT COMPANY July 24, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, July 24, 1989, at 1:40 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles (arrived at 2:05 p.m.), Robert A. Garland, Howard E. Musser, James O. Trout (arrived at 1:45 p.m.), and President Noel C. Taylor ........................................... 6. ABSENT: Vice-President Beverly T. Fitzpatrick, Jr.- ................. 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, June 26, 1989, be dispensed with, and that the minu- tes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 24, 1989, with regard to the following: Fiscal Year 1989 Ridership; and Capital Grant Application. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Musser and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. At this point, 1:45 p.m., Mr. Trout entered the meeting. TRANSIT SERVICE AGREEMENTS: The General Manager submitted a written report advising that GRTC has provided transit service to the City of Salem, County of Roanoke and Town of Vinton since 1980 in accordance with formal Transit Service Agreements; that prior Transit Service Agreements have required each jurisdiction to pay 100% of the cost of the service provided and have granted each jurisdiction total control of the service purchased and the zone fares charged for the service; that historically, whenever a jurisdiction has exercised the right of control and curtailed service, GRTC has lost an amount of funding far in excess of the costs actally saved by GRTC; that a new approach to providing transit service to outlying jurisdictions including a proposal was dealt with in the fiscal year 1990 budget approved by the Board in April 1989, consisting of billing each jurisdiction for fifty per cent of the deficit cost of operation in consideration of each jurisdiction making a longer term commit- ment toward purchasing transit service and in consideration of GRTC retaining total control of the service purchased and the zone fares charged for this ser- vice; and that management presented the aforementioned proposal to each juris- diction and met with the appropriate representatives to discuss both the proposal and the other aspects of the service to be provided in the future, which resulted in the proposed Transit Service Agreements. The General Manager recommended that the Board of Directors approve the proposed Transit Service Agreements and authorize execution by the President in a form approved by Legal Counsel. (For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS BETWEEN THE COMPANY AND THE CITY OF SALEM, COUNTY OF ROANOKE AND TOWN OF VINTON FOR TRANSIT SERVICE, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, appropriate transit service agreements with the City of Salem, County of Roanoke and Town of Vinton, providing for payment by each jurisdiction of fifty {50%) of the deficit cost of operation with the ConTpany to retail control of service purchased and zone fares charged for such service, and such other terms and con- ditions as are deemed appropriate, as more particularly set forth in the General Manager's report to this Board dated July 24, 1989. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of July, 1989. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mr. Musser and adopted by the following vote: AYES: Directors Bowers, Garland, Musser, Trout and President Tayl or ........................................................................ 5. NAYS: None .......................................................... O. (Director Bowles had not arrived.) (Vice-President Fitzpatrick was absent.) PROPOSED SERVICE IMPROVEMENTS: The General Manager submitted a writ- ten report advising that Task Force 90, an internal planning committee, was established in April 1988 for the purpose of identifying improvements that could be made in GRTC's existing transit service; that recommendations for transit service improvements were made by Task Force 90 in December 1988; that the GRTC staff developed the transit service proposal in accordance with the recommen- dations of Task Force 90; that four public informational meetings were conducted by GRTC staff in June 1989 for the purpose of receiving public comment about the transit service proposal, and a public hearing concerning the transit service proposal was held on June 26, 1989; and that the final transit service proposal was developed by GRTC staff based upon all public comments received through June 26, 1989 The General Manager recommended that the Board of Directors approve implementation of the final transit service proposal by management as soon as practical. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board of Directors concur in the recommen- dation of the General Manager to approve the implementation of the final transit service proposal. The motion was seconded by Mr. Musser. Following discussion of the matter, Mr. Bowers offered a substitute motion that action on the matter be deferred until the next regular meeting of the Board on Monday, August 28, 1989. The motion was seconded by Mr. Musser and adopted. VICE-PRESIDENT OF OPERATIONS: INDEPENDENT MANAGEMENT REVIEW-MASS TRANSIT SERVICE: The Vice-President of Operations submitted a written report advising that the Board asked during its March, 1989 meeting for an independent management review to answer the following two questions: Is the Management Team for GRTC currently providing an adequate and reasonable level of mass transit service for the resources available to it; and Is the Managemont Team for GRTC properly planning for the possible eventuality of a cut back in Federal operating and capital funding. Mr. Herbert further advised that the firm of MacDorman & Associates was selected to perform the independent management review; that conclusions of the report are as follows: Performance evaluation - GRTC performance compares favorably with its peers. Suggestions for improve- ment are: Monitor fleet age and cost of maintaining older vehicles. Monitor overhead cost for historical pattern after recently increased costs in liability insurance stabilizes. Review fares periodically (as the Budget Committee does each year). Develop up-to-date performance standards and monitor key indicators of performance. Consider whether the GRTC Board wishes to appoint a separate policy and operating Board to report to City Council. Continue to monitor the impact that subur- banization of the Roanoke Valley has on the development pattern of transit ridership. Mr. Herbert stated that financial capacity planning is being undertaken jointly by the GRTC Management and the Fifth Planning District Commission, and that the Board and City staff should carefully review the completed plan to ensure the plan meets the needs and requirements of the City as well as the Federal government planning requirements. The Vice-President of Operations recommended that the Board take the report under advisement pending a report of recommendation from his office within 90 days dealing with the suggestions from MacDorman & Associates. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be taken under advisement pending a report of recommendation from the Vice-President of Operations within 90 days dealing with the suggestions from MacDorman & Associates. The motion was seconded by Mr. Bowers and adopted. At this point, 2:05 p.m., Mrs. Bowles entered the meeting. SECRETARY: ELECTION OF OFFICERS: The Secretary submitted a written report advising that Article'V, Officers, of the By-laws of the Greater Roanoke Transit Company provides that the~f Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer, and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respec- tive successors are elected and qualify. {For full text, see report on file in the Secretary's Office.) The President opened the floor for nominations for a President, Vice-President, Vice-President of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and Registered Agent. Mr. Bowers placed in nomination the names of Noel C. Taylor as President; Beverly T. Fitzpatrick, Jr., as Vice-President; W. Robert Herbert as Vice-President of Operations; Earl B. Reynolds, Jr., as Assistant Vice-President of Operations; Mary F. Parker as Secretary; Sandra H. Eakin as Assistant Secretary; Joel M. Schlanger as Treasurer; James D. Grisso as Assistant Treasurer; Jesse A. Hall as Assistant Treasurer; and Wilburn C. Dibling, Jr., as Registered Agent. Mr. Trout moved that the nominations be closed. The motion was seconded by Mr. Garland and adopted. There being no further nominations, the abovenamed persons were reelected as officers of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their election and until their respective successors have been duly elected and shall have duly qualified, by the following vote: FOR DR. TAYLOR, MR. FITZPATRICK, MR. HERBERT, MR. REYNOLDS, MS. PARKER, MRS. EAKIN, MR. SCHLANGER, MR. GRISSO, MR. HALL AND MR. DIBLING: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ......... 6. (Vice-President Fitzpatrick was absent.) OTHER BUSINESS: NONE. There being no further business, adjourned at 2:10 p.m. APPROVED: ~Pre~si~o~t~ U the President declared the meeting ATTEST: ~ Secretary GREATER ROANOKE TRANSIT COMPANY August 28, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Beverly T. Fitzpatrick, Jr., Monday, August 28, 1989, at 1:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, James O. Trout larrived at 1:50 p.m.), and Vice- President Beverly T. Fitzpatrick, Jr.- ........................................ 6. ABSENT: President Noel C. Taylor .................................... 1. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Conl~any; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Co,any; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Fitzpatrick. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, July 24, 1989, be dispensed with, and that the minu- tes be approved as recorded. The motion was seconded by Mr. Garland and adopted. {For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: bIANAGEMENT LETTER: The General Manager submitted the Management Letter dated August 28, 1989, with regard to the following: Capital Grant Application; and Virginia Public Transit Roadeo. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Garland moved that the Management Letter be received and filed. The motion was seconded by Mr. Musser and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of July, 1989. {For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. PROPOSED SERVICE IMPROVEMENTS: The General Manager submitted a written report advisin9 that Task Force 90, an internal planning committee, was established in April 1988 for the purpose of identifying improvements that could be made in GRTC's existing transit service; that recommendations for transit service improvements were made by Task Force 90 in December 1988 and the GRTC staff developed the transit service proposal in accordance with the recommen- dations of Task Force 90. The General Manager further advised that four public informational meetings were conducted by GRTC staff in June 1989 for the purpose of receiving public comment about the transit service proposal; that a public hearing concerning the transit service proposal was held on June 26, 1989, and a fifth public information meeting was conducted by GRTC staff on August 7, 1989 for the purpose of receiving additional public comment about the transit service proposal; and that the final transit service proposal was developed by GRTC staff based upon all public comments received through August 9, 1989. The General Manager recommended that the Board of Directors approve implementation of the final transit service proposal by management as soon as practical. (For full text, see report on file in the Secretary's Office.) Mr. Musser stated that he had received an inquiry from a. :esident of the Peters Creek Road area concerning the possibility of bus servic~ b~ing extended to that area, and questioned whether this area has been s~J~v~)y~d fOr~the possi- bility of service and if this would be feasible, where~])l~ M~nc4s~.~d~ise'd that no survey has been conducted but it is somethijng the ~ s~a~ca~O~)k at, and as more development occurs in that area, it could become a feasible area to locate transit service. Vice-President Fitzpatrick referred to a map submitted with the General Manager's report showing existing limited service roadways not served in that area, and asked for an explanation on the background of this area; whereupon, Mr. Mancuso advised that this is the Green Ridge Road area, which presently has service of one trip per day in the early morning hours; that with such limited service in the area, the ridership is extremely low, and that is one reason the staff is proposin9 to discontinue the service and use the resources elsewhere, but that through the normal planning process, it is an area that will be kept on the drawing board to consider at a future date. Mr. Garland inquired as to how many comments were received from riders or the general public; whereupon, Mr. Mancuso advised that 255 comments were received and that as a result of the last informational meeting, the staff has made a few additional revisions to the proposal previously presented to the Board, specifically on the Rugby Route; and that there were only three people that were not satisfied with the final proposal. Mr. Garland moved that the Board of Directors concur in the recommendation of the General Manager. The motion was seconded by Mr. Musser and adopted. VICE-PRESIDENT OF OPERATIONS: INDEPENDENTMANAGEMENT REVIEW-MASS TRANSIT SERVICE: The Vice-President of Operations submitted a written report advising that the Board asked during its March 1989 meeting for an independent management review to answer the following questions: "Is the Management Team for GRTC currently providing an adequate and reasonable level of mass transit service for the resources available to it?"; and "Is the Management Team for GRTC properly planning for the possible eventuality of a cutback in Federal operating and capital assistance?"; that MacDorman and Associates was selected to perform the indepen- dent management review, and the consultant's review concluded that both of the aforementioned questions could be answered in the affirmative; and that the con- sultant's report was presented to the Board in July, 1989 at which time the Board took the report under advisement pending a report of recommendation from the Vice-President of Operations. The Vice-President of Operations recommended that the Board of Directors receive the report of MacDorman and Associates instructing that the suggestions for improvements contained therein be imple- mented. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the Board of Directors concur in the recommendation of the Vice-President of Operations. The motion was seconded by Mrs. Bowles and adopted. OTHER BUSINESS: NONE. There being no further business, the meeting adjourned at 1:50 p.m. APPR~ Vice-Pres Vice-President declared the Secretary GREATER ROANOKE TRANSIT COMPANY October 23, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Beverly T. Fitzpatrick, Jr., on Monday, October 23, 1989, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, James O. Trout and Vice-President Beverly T. Fitzpatrick, Jr.- ........ 5. ABSENT: President Noel C. Taylor and Director David A. Bowers ....... 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Mr. Scott Lansing, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Fitzpatrick. PRESENTATION OF AWARDS: Vice-President Fitzpatrick presented achieve- ment awards to Robert Fisher, Paul Hodges, Wayne Thompson and Roy Meador, mem- bers of Valley Metro's maintenance team, which team finished second in the Virginia Department of Transportation's First Annual Mechanics Roadeo. Vice-President Fitzpatrick explained that the competition tested each team's vehicle inspection skills, power train defects detection and correction skills, and driving skills, and that the highlight of the event was the diagnosis, repair and starting of an engine by the team in less than seven minutes. Vice-President Fitzpatrick also presented achievement awards to Kelvin Miller, Director of Transportation and coach for the driving team, and James Carter, who finished fourth in the 35-foot coach category of the 1989 American Public Transit Association's International Roadeo. Vice-President Fitzpatrick explained that the competition, which was among 45 operators from across North America, tested each competitor's knowledge of safety, personal and driving skills as demonstrated by driving through a complex obstacle course, and that Mr. Carter finished with a score of 591, just 12 points from the first place finisher. The Vice-President congratulated each of the participants on their accomplishments. MINUTES: Mrs. Bowles moved that the reading of the minutes of the regular meeting held on Monday, August 28, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. {For full text of minutes, see minutes on file in the Secretary's Office.) BID OPENINGS: BIDS FOR DECK WATERPROOFING OF THE MUNICIPAL PARKING GARAGE, WILLIAMSON ROAD PARKING GARAGE, AND MARKET SQUARE PARKING GARAGE: Pursuant to notice of advertisement for bids for deck waterproofing of the Municipal Parking Garage, Williamson Road Parking Garage and Market Square Parking Garage, said bids to be received by the Secretary until 1:00 p.m., on Monday, October 23, 1989, and to be held, opened and read before the Board of Directors at 1:30 p.m., on that date, or as soon thereafter as the matter may be heard, the Vice-President asked if anyone had any questions about the advertisement for bids, and no represen- tative present raising any question, the Vice-President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the following bids: BIDDER Item I Item II Item III ABG Caulking Contractors, Inc. $ 7,700.00 *Williams Painting & Remodeling 11,229.65 Lanford Brothers Co., Inc. 13,996.00 $ 4,500.00 $ 5,800.00 16,774.81 8,414.69 18,868.00 10,019.00 *The bid of Williams Painting & Remodeling was received in the Secretary's Office on Monday, October 23, 1989, at 12:06 p.m.; however, it was not opened during the course of the reading of the bids before the Board of Directors on Monday, October 23, 1989, at 1:30 p.m. Pursuant to advice of the Assistant Legal Counsel of GRTC, the bid was opened at 4:00 p.m., on Monday, October 23, 1989, in the Office of the Secretary, by the Secretary, in the presence of Stephen A. Mancuso, General Manager, Valley Metro, and Sandra H. Eakin, Assistant Secretary, GRTC. Mr. Garland moved that the bids be referred to a committee to be appointed by the Vice-President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mrs. Bowles and adopted. The Vice-President appointed Messrs. Robert A. Garland, Chairman, Stephen A. Mancuso and Kit B. Kiser as members of the committee. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated October 23, 1989, with regard to the following: Roadeo Finishes; Federal Operating Assistance Grant and Federal Capital Assistance Grant; and Service Improvements. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of September, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Garland moved that the report be received and filed. The motion was seconded by Mr. Trout adopted. OTHER BUSINESS: NONE. There being no further business, the meeting adjourned at 1:45 p.m. APPROV~~ Vice-President Vice-President declared the ATTEST: ~~ Secretary GREATER ROANOKE.TRANSITCOMPANY December 11, 1989 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was call ed to order by the President, Dr. Noel C. Taylor, on Monday, December 11, 1989, at 7:00 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President No_e~C. ,Taylor. The Pledge of Allegiance to the Flag of thev....~..,vtatl~F~erlca was led by President Taylor. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, October 23, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated December 11, 1989, with regard to the following: Service Improvements; Operations, Maintenance and Administrative Facility; and U.M.T.A./Capital Assistance Grant. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and filed. The motion was seconded by Mr. Fitzpatrick. Mr. Bowers referred to a petition received by the members of the Board of Directors from residents on Windsor Avenue, S. W., and another petition from residents of the Lincoln Terrace Housing Project, expressing concern with regard to recent service improvements by Valley Metro. Ne said it seems that whenever you come out with a plan, sometimes it is not always set in concrete, and maybe it is appropriate to make some adjustments or fine tuning of any kind of routing or new plan, and asked that the General Manager respond to the petitions. The General Manager agreed with Mr. Bowers and mentioned that the Board had discussed, prior to the changes, the fact that there would be some fine tuning. He said the petition from residents in the Lincoln Terrace Housing Project was from an operational standpoint and that their request has been satisfied, by putting the buses back on the identical streets that run through that neighborhood. With regard to the petition from residents on Windsor Avenue, the General Manager said that from an operational standpoint, this is more difficult to comply with; that there are a fair amount of people who use the bus service on Memorial Avenue, and the way that route is structured, we must have the bus move from Memorial Avenue back over to the Grandin Road area; that the staff has looked at Westover Avenue and those residents do not want the bus on their street; that they are now looking at Maiden Lane and another street they have been surveying all week long to see what kind of an adverse impact it would have on people if we took the service off that street; that they are sche- duling a meeting with that neighborhood group; and that this is a case where the Valley Metro staff needs to meet with those people and work a little bit more before being able to reach a resolution that will satisfy their concerns and the concerns of those that are using the buses. Mr. Bowers questioned why the bus can not go up Grandin Road from Memorial Avenue; whereupon, the General Manager stated that this is an option that the Valley Metro staff has looked at, which is why they began to take ridership counts on that portion of Memorial Avenue, west of Grandin Road; that it is the 14 people per day that they have a concern for there; that if they make that change it will make those people on Westover Avenue happy and will cause a concern for others, so they are trying to hit a middle ground and it is going to involve working with the residents of that area a little bit further, and they have been doing that and are committed to continuing to do so. Mr. Bowers stated that he would appreciate the Valley Metro staff trying to resolve this and come back to the Board with a report at its next meeting. Mr. Garland mentioned that he also had received comments and calls with regard to the Raleigh Court route and commented that when there are cars parked on Windsor Avenue, with it being a rather narrow street, it seems to him that it is too narrow a street to begin with; whereupon, the General Manager stated that it requires more caution than a wider street, but it is not too narrow to operate a bus on. Mr. Garland asked for an explanation of how the route referred to by residents on Windsor Avenue was originally and how it is configurated now; whereupon, the General Manager stated that the route originally made a left turn from Memorial Avenue onto Grandin Road and travelled Grandin Road all the way to Brandon Avenue; and that what has been done is, instead of making a left turn onto Grandin Road, the bus goes up Memorial Avenue and then turns and comes back oL. to Grandin Road at Westover Avenue, so the stop in front of Thriftway is now just across the corner in front of the school, a distance of 50 - 100 feet. The General Manager stated that the whole purpose, and one of the accomplishments made with these service changes, is to consolidate routes to eliminate duplica- tion, and in doing that in this area we went from four routes to three routes. Mr. Garland also referred to concerns expressed by residents in the area of the Fairington Apartments on Grandin Road Extension which is an apart- ment complex for the elderly, stating that according to several people he has talked to and received letters from, that route is now gone. Mr. Garland asked for an explanation of this; whereupon, the General Manager stated that this extension has been eliminated; that this was a route in which they were operating one trip in the morning and one trip in the afternoon and there was very limited ridership on it; and through the planning process in trying to allocate the resources throughout the system on an equitable basis, the decision was made to discontinue that service. He said he has also talked with people who live and work in that area, and the staff is looking at the schedule on that route and the residents have been informed that if the schedule permits, so as not to disrupt service elsewhere, they will consider having the bus deviate for one trip in the morning and one trip in the afternoon as it did in the past, but it is too early to know whether the schedule will permit that. Mr. Garland stated that he hopes the General Manager can address these matters because many of these people have no other way of getting where they want or need to go. With regard to the Raleigh Court route, he further stated that it seems to him the bus should go into the business area of Grandin Road because that is where the shopping is done and so forth; whereupon, the General Manager stated that the bus does go in that area, but it is a question of the degree to which the buses can go to the front doors, as close to the businesses as people would like. He said that Valley Metro is in a position of trying to satisfy the majority of people, which is difficult at times, that people still have access to those businesses, and that it is still a situation Valley Metro is going to look at to see if the residents concerns can be resolved. Mr. Musser questioned whether the General Manager has had any real complaints about the mapping of the new bus routes the people receive; whereupon, the General Manager stated that there have been complaints; that the brochure being distributed now represents a significant change from the maps used in the past, and he believes it is the change that is causing people con- cern and they are expressing their dissatisfaction with the new brochure. The General Manager said that one of the comments made was that the brochure is more difficult to read; however, he said the print is larger, and the maps are larger and it was hoped that it would have been found equally as convenient to use. He said that there is still concern, and Valley Metro is now in the process of preparing and issuing route by route supplements to the overall brochure so that an individual may have the schedule and route of the particular route they use, and that those individuals the staff has spoken to about solving the problem in this manner seem to be very satisfied with this approach. Mr. Trout referred to a letter he received from Mrs. Marshall W. Curtis, President of the Good Neighbor Club, expressing concern about the recent bus changes and requesting the Board to evaluate the routes, the timing and position of the bus stops, and the maps, and asked that the General Manager respond to the communication. Mr. Fitzpatrick advised that he had received some comments about the night bus service stating that people appreciate the fact that the buses are running later than they were, as well as comments from residents of the Windsor Avenue area who were pleased that the bus was stopping in front of their homes. He said that when you make changes, sometimes there are going to be people who are not pleased and there are going to be others who are pleased. He asked that the General Manager send the members of the Board of Directors a copy of the new schedule with the route by route supplement for their information. The motion made by Mr. Bowers, seconded ~by Mr. Fitzpatrick, was unani- mously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of October, 1989. {For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Trout and unanimously adopted. EXECUTIVE SESSION: The General Manager submitted a written report requesting that the Board of Directors convene in Executive Session to discuss a matter relating to the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pur- suant to Section 2.1-344 {A)(3), Code of Virginia {1950), as amended. {For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to discuss a matter relating to the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1-344 {A){3), Code of Virginia {1950), as amended. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowles, Fitzpatrick, Garland, Musser, Trout and Presi dent Taylor ........ J ..................................................... 6. NAYS: Director Bowers ............................................... 1. REPORTS OF COMMITTEES: DECK WATERPROOFING OF THE MUNICIPAL PARKING GARAGE, WILLIAMSON ROAD PARKING GARAGE, AND MARKET SQUARE PARKING GARAGE: The committee appointed to tabulate bids received for deck waterproofing of the Municipal Parking Garage, Williamson Road Parking Garage, and Market Square Parking Garage, submitted a written report advising that the Board of Directors received three bids; and that the bids consist of a separate bid for the deck waterproofing of each garage as follows: Arles B. Greene Lanford Williams Caulking Contractors, Brothers Co., Painting & Inc. Inc. Remodeling Municipal Park. Garage Williamson Road Park. Garage Market Square Park. Garage $ 7,700.00 $13,996.00 $11,229.65 4,500.00 18,868.00 16,774.81 5,800.00 10,019.00 8,414.6~ Total $18,000.00 $42,883.00 $37,418.95 The committee recommended that the Board award a lump sum contract to Arles B. Greene Caulking Contractors, Inc. for the deck waterproofing of the Municipal Parking Garage, Williamson Road Parking Garage and Market Square Parking Garage, in the amount of $18,000.00, and reject all other bids. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION ACCEPTING THE BID OF ARLES B. GREENE CAULKING CONTRAC- TORS, INC., TO PERFORM DECK WATERPROOFING AT THE MUNICIPAL PARKING GARAGE, WILLIAMSON ROAD PARKING GARAGE AND MARKET SQUARE PARKING GARAGE, UPON CERTAIN TERMS AND CONDITIONS; AWARDING A CONTRACT THEREFOR; AUTHORIZING THE PROPER COMPANY OFFICIALS TO EXECUTE THE REQUISITE CONTRACT FOR SUCH WORK; AND REJECTING ALL OTHER BIDS MADE TO THE COMPANY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the bid of Arles B. Greene Caulking Contractors, Inc., to perform deck waterproofing at the Municipal Parking Garage, Williamson Road Parking Garage, and the Market Square Parking Garage, for the lump sum of $18,000.00, is hereby ACCEPTED. BE IT FURTHER RESOLVED that the Company's General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, appropriate documentation to provide for such work, as more particularly set forth in the General Manager's report to this Board dated December 11, 1989. BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid work are hereby REJECTED, and the Con~pany's Secretary is directed to notify each such bidder and to express to each the Company's appre- ciation for such bid. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 11th day of December, 1989. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. seconded by Mr. Musser and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. At 7:30 p.m., the President declared the meeting in recess. At 7:43 p.m., the meeting reconvened in the Council Chamber, with all members of the Board in attendance, President Taylor presiding. CERTIFICATION OF EXECUTIVE SESSION: Mr. Fitzpatrick moved with respect to the Executive Session just concluded, that each Member of the Board of Directors certify to the best of his or her knowledge that {1) only public busi- ness matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and {2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Board Directors of Greater Roanoke Transit Company. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. CAMPBELL COURT TRANSPORTATION CENTER/LEASE AGREEMENT: Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE COMPANY PRESIDENT TO EXECUTE A CERTAIN LEASE AGREEMENT FOR SPACE IN THE COMPANY'S CAMPBELL COURT TRANSPORTA- TION CENTER WITH HARRY BERNARD WOODS, JR., DOING BUSINESS AS C. W. ELECTRICAL & MECHANICAL CONTRACTORS, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that: 1. The proposal of Harry Bernard Woods, Jr., doing business as C. W. Electrical & Mechanical Contractors, for the lease of certain space in the Company's Campbell Court Transportation Center, for office space for electrical and mechanical contracting services, for a 1-year term with four 1-year renewals, upon terms and conditions mutually agreeable to both parties, and as more fully set out in the report to this Board dated December 11, 1989, is hereby ACCEPTED. 2. The Company President and Secretary are authorized to execute and attest, respectively, the requisite lease agreement with Harry Bernard Woods, Jr., d/b/a C. W. Electrical & Mechanical Contractors, said lease to be in form approved by the Company's General Counsel. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 11th day of December, 1989. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Trout and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. OTHER BUSINESS: NONE. There being no further business, adjourned at 7:45 p.m. i APPROVED: President the President declared the meeting ATTEST: Secretary 911 GREATER ROANOKE TRANSIT COMPANY January 22, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, January 22, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ........ 6. ABSENT: Vice-President Beverly T. Fitzpatrick, Jr.- ................. 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. was led The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, December 11, 1989, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated January 22, 1990, advising that the full schedule of transit service and parking service was maintained during the month of December despite inclement weather. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of November, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. Mr. Garland stated that he noticed a reduction in the number of passengers in both November and December of 1989 and questioned whether January had shown any reversal of that trend; whereupon, the General Manager stated that the month of January through the 17th is at the same level of ridership that last January was, that ridership in November and December was down, and that he believes the service changes in November and the inclement weather in December was the cause of this. Mr. Musser questioned whether the General Manager feels that the ser- vice implementation is leveled out now and back to normal; whereupon, the General Manager stated that it is beginning to level out, although he would not say that that transition is complete, that normally it takes three to six months before that transition is complete in its entirety, but the loss of ridership caused by initial confusion or for those few people who could not use the ser- vice at that point, and gaining new riders, is leveling out, and that it is pro- bably going to be another two or three months before Valley Metro staff will be in a position to judge what is taking place and to determine where to go from there. Mr. Bowers referred to a previous discussion at the Board of Directors' last meeting concerning the Grandin Road bus route and inquired whether there was any update on that situation; whereupon, the General Manager advised that letters have been sent polling individuals on Maiden Lane, Sherwood Avenue and one other street in that area, asking for their opinion as to bus service in their neighborhood in general and asking for their opinion specifically on bus service on their street; that the results of this polling are coming back through comments from individuals and through a petition, and that arrangements have been made with the President of the Neighborhood Association in that area to meet with those residents as soon as all the results of the poll are received, in order to present the issue before those people and try to work with them to reach a resolution. Mr. Bowers asked for a clarification as to whether the purpose of working with the residents is to try to have the bus go within a certain number of blocks of every block in that neighborhood, so that no home is more than 2 to 4 blocks away from a bus route; whereupon, the General Manager stated that this is a portion of the reason for the difficulty, and the other reason is strictly for an operational standpoint, in that they are trying to get from the Memorial and Dudding area back to Grandin Road. Mr. Charles L. Buck, 2240 Windsor Avenue, S. W., appeared before the Board and stated that when he purchased his home, he did so because it was located on a quiet, residential street without a lot of heavy traffic, and because of the fact that bus service now runs up and down the street, he does not feel it is an appropriate place to raise his small children. He further stated that the buses, which start running at 5:30 a.m., awaken his family. He referred to a newspaper articl~ showing the Woodrow Wilson Middle School Marching Band marching down Windsor Avenue and stated that he believes this is dangerous in view of the buses traveling on the street. He asked that Valley Metro take these matters into consideration in altering their routes. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of December, 1989. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Bowers and adopted. APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager submitted a written report recommending that the Board of Directors appoint certain mem- bers of the Board and staff to serve as the Fiscal Year 1990-91 Budget Review Committee. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the following persons be appointed to serve as the Budget Review Committee: Howard E. Musser, Chairman, Robert A. Garland, W. Robert Herbert and Joel M. Schlanger. The motion was seconded by Mr. Trout and adopted. UMTA OPERATING AND CAPITAL ASSISTANCE AND COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1991: The General Manager submitted a written report advising that financial assistance has been provided to GRTC by the Urban Mass Transportation Admini- stration (UMTA) and the Commonwealth of Virginia Department of Transportation (VDOT) during previous fiscal years for certain operating, administrative, main- tenance, ridesharing and capital expenses; that GRTC is eligible for $940,914.00 and $1,912,500.00 from UMTA for operating and capital expenses, respectively, during fiscal year 1991, and for $765,870.00 and $352,500.00 from VDOT for administrative, maintenance and ridesharing and capital expenses, respectively, during fiscal year 1991; that the amount of financial assistance from UMTA for operating expenses and the amount of financial assistance from VDOT for administrative, maintenance, and ridesharing expenses represent an increase of $20,183.00 and $44,591.00, respectively, over the amounts provided this fiscal year, and actual funding will depend upon reimbursement of GRTC's actual authorized expenses; and that authorization to file applications for financial assistance from UMTA and VDOT is needed from the GRTC Board of Directors. The General Manager recommended that he be authorized to file applica- tions requesting the maximum financial assistance from UMTA and VDOT for fiscal year 1991 and to accept and execute the necessary grant agreements subject to approval by the General Counsel. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE THE APPROPRIATE GRANT DOCUMENTS FOR URBAN MASS TRANSPORTATION OPERATING AND CAPITAL ASSISTANCE AND COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING, AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1991. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the appropriate applications, grant agreements, and other documentation deemed appropriate in connection with Urban Mass Transportation Administration Operating and Capital Assistance and Commonweal th of Virginia Administrative, Maintenance, Ridesharing and Capital Assistance to the Company for Fiscal Year 1991, as more particularly set forth in the General Manager's report to this Board dated January 22, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22nd day of January, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Bowers and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. (Vice-President Fitzpatrick was absent.) GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: The General Manager submitted a written report advising that the construction contract with Branch and Associates, Inc., for construction of the GRTC Operations, Mainten- ance and Administrative Facility was approved by the Board on August 22, 1988, in the amount of $5,075,702.00, with a job contingency of $98,813.00 and 500 calendar days; that Change Order Nos. i and 2 were approved by the Board on May 22, 1989, increasing the contract amount to $5,170,545.38, with a job con- tingency reduction of $3,969.62 and no change in the 500 calendar days; that the Board of Directors, anticipating the need for additional job contingency funds, authorized in April, 1989 the submission of a federal section 3 discretionary capital funding grant application with the following funding breakdown: Federal Share $538,942.00 Local Share State 107,788.00 GRTC 71,860.00 Total $718,590.00 It was further advised that the State made a commitment to provide $125,754.00 or $17,966.00 more than the amount requested bringing the total amount of local share funds available for the construction of GRTC's operations, maintenance and administrative facility and for the other capital purchases approved by the Board in April 1989 to $197,614.00; that Branch and Associates, Inc. is proposing Change Order No. 3, in an amount equaling $34,468.00 for various additions and credits; that GRTC still awaits a decision from the Federal Government on its section 3 discretionary capital funding grant applica- tion; and that authorization from the Board of Directors is needed to pay Branch and Associates, Inc. for the net cost of the additions and credits proposed in Change Order No. 3. The General Manager recommended that the Board of Directors authorize the execution of Change Order No. 3, increasing the construction contract with Branch and Associates, Inc. by $34,468.00, resulting in a new contract amount equalling $5,205,013.38 with no extension of the March 8, 1990 completion date. (For full text, see report on file in the Secretary's Office.) Mr. Garland offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT WITH BRANCH AND ASSOCIATES, INC., FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 3 to the contract with Branch and Associates, Inc., for construction of the Operations, Maintenance and Administrative Facility to increase the construction contract amount by $34,468.00, for various construction changes resulting in a revised contract amount of $5,205,013.38 with no extension in time, as more particularly set forth in the report to this Board dated January 22, 1990, said Change Order to be in form approved by the Company's General Counsel. 1990. ADOPTED by a vote of the Board of Directors the 22nd day of January, APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Garland moved the adoption of the Resolution. seconded by Mr. Bowers and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Garland, Musser, Trout and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. {Vice-President Fitzpatrick was absent.) REPORTS OF COMMITTEES: GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE: Director David A. Bowers, Chairman of the Audit Committee, submitted written minutes of the meeting of the Audit Committee of Greater Roanoke Transit Company held on Monday, December 18, 1989. (For full text, see minutes on file in the Secretary's Office.) Mr. Bowers moved that the minutes be received and filed. The motion was seconded by Mr. Trout and adopted. OTHER BUSINESS: NONE. There being no further business, adjourned at 2:00 p.m. APPROVED: President the President declared the meeting ATTEST: ~_. Secretary GREATER ROANOKE TRANSIT COMPANY February 26, 1990 A re9ular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, February 26, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ........................................................................ 6. ABSENT: Director David A. Bowers .................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, January 22, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated February 26, 1990, with regard to bus service in the Windsor Avenue, S. W. area, and a petition from residents of the Melrose Avenue, N. W. area. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of January, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick adopted. OTHER BUSINESS: Vice-President Fitzpatrick commended the General Manager for the manner in which he and his staff have handled recent bus route changes in different areas of the City. The President further commended the General Manager and his staff. He said that a lot of attention has been given to bus routes in the Raleigh Court area and other requests that have come from the northwest area; that it is not always easy to settle the route changes in a manner that will please everyone; and that the staff's sincere work in that regard is appreciated. The President also expressed appreciation to the General Manager for the tour the Board of Directors was given of the new operations, maintenance and administration faci- lity. There being no further adjourned at 1:40 p.m. APPROVED: President business, the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY March 26, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Mr. Beverly T. Fitzpatrick, Jr., on Monday, March 26, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Robert A. Garland, Howard E. Musser, and Vice-President Beverly T. Fitzpatrick, Jr.- .... 5. ABSENT: Director James O. Trout and President Noel C. Taylor ........ 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Fitzpatrick. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Fitzpatrick. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, February 26, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Garland and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated March 26, 1990, with regard to a petition from Mr. James Preston requesting additional bus service in the Melrose Avenue area; and scheduling a dedication ceremony for the new operations, maintenance and administrative faci- lity. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Garland and adopted. FINANCIAL AND OPERATING REPORT: The General Manager Financial and Operating Report for the month of February, 1990. (For full text, see report on file in the Secretary's Office.) submitted the Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. REVOCABLE PERMIT GRANTING INGRESS AND EGRESS ACROSS COMPANY PROPERTY: The General Manager submitted a written report advising that T. Brian Snediker, F. Alan Pollard, II, Roger R. Neel and Roger R. Neel, Jr. ("Permittees") purchased property located at 107 South Jefferson Street, which joins the Campbell Court Transportation Center owned by the GRTC, and the Permittees have requested that GRTC provide a revocable permit granting ingress and egress across the property; and that approval of the GRTC Board of Directors is needed to grant the request. The General Manager recommended that the Board of Directors approve the request of Messrs. T. Brian, Snediker, F. Alan Pollard, II, Roger R. Neel and Roger R. Neel, Jr., by granting a revocable permit in a form subject to approval by the General Counsel. {For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION GRANTING TO T. BRIAN SNEDIKER, F. ALAN POLLARD, II, ROGER R. NEEL AND ROGER R. NEEL, JR., A REVOCABLE PERMIT PROVIDING ACCESS TO CERTAIN COMPANY PROPERTY, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. Permission is hereby granted to T. Brian Snediker, F. Alan Pollard, II, Roger R. Neel and Roger R. Neel, Jr. ("Permittees"), their lessee or lessees, guests, agents and invites to have access to a certain portion of property owned by the Company located on the premises of the Campbell Avenue Transportation Center Mini-Mall, the location of such access being at the rear of 107 South Jefferson Street at the east end of Campbell Court and continuing on a sidewalk located along that end of the facility, and to use a certain por- tion of the property for the location of a free-standing cooler, 12 feet wide by 12 feet long, to be located directly behind the Permittees' property, the area affected by such permission being more particularly described in the General Manager's report dated March 26, 1990, and shown on an appropriate drawing filed with this revocable permit in the Office of the Company Secretary. 2. The permit granted by this resolution shall be revocable at the pleasure of the Company. 3. Any and all costs in connection with the granting of this permit shall be borne by Permittees. 4. The Permittees shall restore the sidewalk and adjacent area to substantially the same condition which existed prior to any construction necessary to provide for the access and use granted by this permit. 5. The Permittees shall, by execution of this resolution, indemnify and hold harmless the Greater Roanoke Transit Company, City of Roanoke, their officers, agents and employees, from any and all liabilities, losses, suits, actions, claims, demands, damages, expenses, attorneys' fees, fines, penalties and costs, of every kind and nature incurred by or asserted or advanced against these entities and their respective agents, officials or employees, or any of them, by reason of any accident, injury, includin9 death, or damage to person or property however caused, arising out intentional acts or negligent acts or omissions with respect to the rights or privileges granted hereby or occurring upon the revocable permit property. 6. Permittees shall for the duration of the permit, with respect to claims arising out of any necessary construction, maintenance and usage of the access and use granted hereby over Company property, furnish to the General Manager evidence of general public liability insurance with limits of not less than, in the case of bodily injury liability insurance, $500,000 for injuries, including aggregate, and in the case of property damage insurance, $500,000 as well as contractual liability covering the obligations in this permit in like amounts, and including the Greater Roanoke Transit Company, City of Roanoke, their officers, agents and employees as additional insureds. 7. Permittees shall give notice to the General Manager prior to entry onto Company property for any construction work necessary to implement the access or use granted under this permit. 8. Permittees agree that except in cases of emergency, such access and use shall only be utilized during the regular business hours of the Campbell Avenue Transportation Center Mini-Mall or parking facilities. 9. This permit shall be in full force and effect at such time after its effective date as a copy, duly signed, sealed, attested and acknowledged by Permittees, has been filed in the Office of the Secretary of the Company. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th day of March, 1990. APPROVED: ATTEST: S/Beverly T. Fitzpatrick, Jr. S/Mary F. Parker, Secretary Beverly T. Fitzpatrick, Jr., Vice-President Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mrs. Bowles and adopted by the following vote: AYES: Directors Bowers, Bowles, Garland, Musser and Vice-President Fitzpatrick ................................................................... 5. NAYS: None .......................................................... 2. {Director Trout and President Taylor were absent.) OTHER BUSINESS: NONE. There being no further meeting adjourned at 1:35 p.m. Vice-President business, the Vice-President declared the ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY April 16, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 16, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser {arrived at 1:45 p.m.), James O. Trout and President Noel C. Taylor ................................... 6. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, March 26, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) PRESIDENT: STOCKHOLDER'S MEETING: The President submitted a written report recom- mending that the Annual Stockholder's Meeting be held on Monday, June 25, 1990, immediately following the regular meeting of the Roanoke City Council scheduled for 2:00 p.m., on that date, in the City Council Chamber. {For full text, see communication on file in the Secretary's Office.) Mr. Trout moved that the Board concur in the recommendation of the President. The motion was seconded by Mr. Fitzpatrick and adopted. GENERAL MANAGER: FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of March, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE COVERAGE: The General Manager submitted a written report advising that the auto liability and physical damage insurance coverage policy with Carolina Casualty expired on April 1, 1990; that coverage provided for losses up to the value of the rolling stock and $5,000,000.00 for liability losses; and quotations for replacement insurance coverage were received from two insurance companies and from the Virginia Transit Liability Pool. It was further advised that replacement insurance coverage was purchased on March 30, 1990, with Carolina Casualty which provided the lowest quotation for said coverage; that purchase was made contingent upon approval of the GRTC Board of Directors; that the previous annual premium for auto liability and phy- sical damage insurance coverage was $170,903.00, and $180,000.00 is being budgeted for fiscal year 1991; and purchase of the replacement insurance coverage requires action by the GRTC Board of Directors. The General Manager recommended that the Board of Directors approve the purchase of auto liability and physical damage insurance coverage with Carolina Casualty. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following resolution: "A RESOLUTION PROVIDING FOR THE PURCHASE OF AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE COVERAGE FOR THE COMPANY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized on behalf of the Company to purchase auto liability and physical damage insurance coverage with Carolina Casualty Insurance Company at an annual premium of $177,140.00 as more par- ticularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. The motion was seconded by Mr. Trout and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Trout and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Mr. Musser had not arrived at the meeting.) ADOPTION OF REVISED PRIVATE ENTERPRISE POLICY: The General Manager submitted a written report advising that the final rules re9ardin9 Private Enterprise Participation were issued by the Urban Mass Transportation Administration (UMTA) on December 6, 1986; that the Private Enterprise Participation Policy which met UMTA requirements was developed by staff in con- junction with the Fifth Planning District Commission, and was adopted by the GRTC Board of Directors on October 26, 1987; that the Fifth Plannin9 District Commission approved revision to the existing policy on January 25, 1990, which provides that written notice of possible private sector participation oppor- tunities will be sent directly to private sector providers; that chan9es have been underlined on the policy statement attached to the report for the Board's review; and a revised Private Enterprise Participation Policy must be adopted by the GRTC Board of Directors in order to maintain compliance with UMTA re9ula- tions. The General Manager recommended that the Board of Directors adopt the revised Private Enterprise Participation Policy and Procedure Manual. (For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the Board concur in the recommendation of the General Manager. The motion was seconded by Mr. Fitzpatrick and adopted. At this point, 1:45 p.m., Mr. Musser entered the meeting. SECTION 3 FUNDING GRANT APPLICATION BIDS: The General Manager sub- mitted a written report advising that a Section 3 funding grant application was submitted to the Urban Mass Transportation Administration (UMTA) in May of 1989 in order to secure additional Federal funding for capital purchases needed to fully equip GRTC's new operations, maintenance and administrative facility with furnishings and office and garage equipment; and State and Local funding needed to match the Section 3 funds requested was obtained by GRTC in July, 1989; and GRTC has been waiting for UMTA to take action on the Section 3 funding applica- tion. It was further advised that a "Letter of No Prejudice" from UMTA was requested by Mana9ement in anticipation of continued inaction regarding the Section 3 funding grant application, which would allow GRTC to make the purcha- ses described in the Section 3 fundin9 grant application prior to application approval and to subsequently be reimbursed for the purchases if and when the application is ever approved; that bids for the furnishings and equipment were requested by Management in anticipation of receiving the desired "Letter of No Prejudice", and in anticipation of movin9 into GRTC's new facility in May, 1990, and such bids were received on March 5, 1990; that a limited amount of fur- nishings and equipment must be ordered by April 30, 1990, if GRTC is to move into its new facility in a timely fashion and yet the low bidders will not order the items unless GRTC commits to a purchase; and any such commitment prior to at least receiving a "Letter of No Prejudice" will necessarily mean that the purchase will not be eligible for reimbursement. The General Mana9er recommended that he be authorized to award purcha- ses to the low bidders, contingent upon GRTC receiving a "Letter of No Prejudice", for those items described in a bid tabulation which, in the discre- tion of the General Manager, are considered necessary for a timely move into GRTC's new facility and that all other bids be rejected. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO ACCEPT BIDS FOR FURNISHINGS AND OFFICE AND GARAGE EQUIPMENT UPON CERTAIN TERMS AND CONDITIONS: BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized upon receipt of appropriate funding related authorization from the Urban Mass Transportation Administration to accept low bids for specified furnishings and office and garage equipment totaling $93,136.07 and reject all other bids as more particularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption the resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. EXECUTIVE SESSION: A report of the General Manager requesting an Executive Session to discuss a matter regarding the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1-344 (A) (3), Code of Virginia (1950), as amended. {For full text, see report on file in the Secretary's Office.) Mr. Trout moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to discuss a matter regarding the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1-344 (A) (3), Code of Virginia (1950), as amended. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. At 1:45 p.m., the President declared the meeting in recess. At 1:55 p.m., the meeting reconvened in the Council Chamber, with President Taylor presiding, and all Directors of the Board in attendance. EXECUTIVE SESSION: Mr. Trout moved with respect to the Executive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting require- ments under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENT: The General Manager submitted a written report advising that the Transportation Center was opened on March 9, 1987; that the GRTC staff assumed direct responsibility for leasing the retail and/or office space within Campbell Court and has presented the Board with six lease agreements which have been approved; that one addi- tional lease agreement between GRTC and the Better Business Bureau has been negotiated by staff for Board consideration; and the summary of the proposed agreement is as follows: No. Square Feet 2500 with option for additional 1100 Term of Lease 5 years Annual Lease Rate $7.50 Year i with 5% increase each subsequent year Maximum Rent Credit for Capital Improvements $60,000.00 Intended Use Office Location Second Floor for the first 2500 Sq. Ft. and First Floor for the Optional 1100 Sq. Ft. The General Manager recommended that the Board of Directors authorize execution by the President of the lease agreement negotiated by staff with the Better Business Bureau in a form subject to approval by Legal Counsel. (For full text, see report on file in the Secretary's Office.) Mr. Trout offered the following Resolution. "A RESOLUTION PROVIDING FOR LEASING OF CERTAIN SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest respectively in form approved by General Counsel an appropriate lease agreement with the Better Business Bureau of Western Virginia, Inc., for an approximate 2,500 square foot portion of the Campbell Court Transportation Center for a term of five years, with provision for rent credit for capital improvements of $60,000.00 as more particularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. The motion was seconded by Mr. Garland and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Garland, Musser, Trout and President Taylor .......................................................... 7. NAYS: None .......................................................... O. OTHER BUSINESS: NONE. There being no further business, the adjourned at 2:00 p.m. APPROVED: President President declared the meeting ATTEST: p~__... Secretary GREATER ROANOKE TRANSIT COMPANY May 29, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Tuesday, May 29, 1990 at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and President Noel C. Taylor ........................................................................ 6. ABSENT: Director Elizabeth T. Bowles ................................ 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanqer, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, ~reater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Mana9er, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Trout moved that the reading of the minutes of the regu- lar meeting held on Monday, April 16, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Bowers and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated May 29, 1990, with re9ard to a Letter of no Prejudice, and the new Operations, Maintenance and Administrative Facility. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Musser moved that the Management Letter be received and filed. The motion was seconded by Mr. Trout and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of April, 1990. {For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick moved that the report be received and filed. The motion was seconded by Mr. Garland and adopted. CHANGE ORDER NO. 4 GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY: The General Manager submitted a written report advising that the construction contract with Branch & Associates, Inc., approved by the Board on August 22, 1988, was in the amount of $5,075,702.00, with a job contingency of $98,813.00 and 500 calendar days for construction; that the Board, anticipating the need for additional job contingency funds, authorized in April, 1989 the submission of Federal and State capital funding grant applications; that the State made a commitment to provide $125,754.00, and combined with GRTC's capital funds, increased the aforementioned job contingency to $296,427.00; and the Federal capital funding grant application has not been acted upon. It was further advised that Change Orders 1, 2 and 3, approved by the Board, increased the contract amount to $5,205,013.38 with no change in the 500 calendar days for construction, with the job contingency being reduced to $167,115.70 as stated in a report to the Board dated January 22, 1990; and Branch and Associates, Inc., is proposing Change Order No. 4, in the amount of $35,500.00, for various additions and credits attached to the contract, with a completion date of May 4, 1990. The General Manager recommended that the Board authorize execution of Change Order No. 4 with Branch & Associates, Inc., in the amount of $35,500.00, subject to approval of the General Counsel, and extending the completion date to May 4, 1990, resulting in a final contract amount of $5,240,513.00. {For full text, see report on file in the Secretary's Office.) Mr. Trout offered the following Resolution: "A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO. & TO THE CONTRACT WITH BRANCH & ASSOCIATES, INC., FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No. 4 to the contract with Branch & Associates, Inc., for construction of the Operations, Maintenance and Administrative Facility to increase the construction contract amount by $35,500.00, for various construction changes resulting in a revised contract amount of $5,240,513.38 and extending the contract completion date to May 4, 1990, as more particularly set forth in the report to this Board dated May 29, 1990, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 29th day of May, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Trout moved the adoption of the Resolution. seconded by Mr. Garland and adopted by the following vote: The motion was AYES: Directors Bowers, Fitzpatrick, Garland, Musser, Trout and President Taylor .............................................................. 6. NAYS: None .......................................................... O. (Director Bowles was absent.) FISCAL YEAR 1990-91 OPERATING BUDGETS FOR THE GRTC TRANSIT SYSTEM AND THE CAMPBELL COURT, MARKET SQUARE AND WILLIAMSON ROAD PARKING GARAGES: The Budget Review Committee submitted a written report advising that the recommended budgets call for continued transit parking and ridesharin9 services at the same basic levels of service that are currently provided; and the change in fares charged by GRTC are as follows, with no chan9e in service: An increase in the basic cash fare from $.75 to $1.00. Discontinuation of the basic ten ride punch pass ($7.00) and replacement with a basic weekly unli- mited ride pass to be sold for $8.00. An increase in the discount cash fare from $.35 to $.50 with elimination of the time restrictions (9:00 a.m. to 3:00 p.m., Monday throu9h Friday and all day on Saturday only) when discount is allowed. Discontinuation of the discount ten ride punch pass ($3.25) and replacement with a discount weekly unlimited ride pass to be sold for $4.00. An increase in the student ticket fare from $.40 to $.50. Institution of a discount monthly unlimited ride pass to be sold for $14.00. An increase in the basic monthly unlimited ride pass from $25.00 to $28.00. No change in the zero charge for children under six years of age. No change in the issuance of free transfers. It was further advised that there has been no change in the fares charged by GRTC since July, 1982; that expenses incurred by GRTC in providing service have risen just as the cost of virtually every commodity and service has risen, and the increase in costs alone warrant a fare increase to be imple- mented; that GRTC may be relegated in making reductions in service and with the reductions in revenue accompanying the latter, GRTC could easily fall victim to the vicious circle of having to make further reductions in service. The Budget Review Committee recommended that the Board of Directors approve the recommended budgets as more fully set forth in "Synopsis of GRTC FY 91 Transit Operationg Budget Assuming Fare Increase". (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board of Directors concur in the recommen- dation of the Budget Review Committee. The motion was seconded by Mr. Garland and adopted, Director Bowers voting no. OTHER BUSINESS: NONE. There being no further adjourned at 1:55 p.m. APPROVED: ~ President' ~ business, the President declared the meeting Secretary GREATER ROANOKE TRANSIT COMPANY June 25, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, June 25, 1990, at 10:00 a.m., at the GRTC Operations, Maintenance and Administration Facility, 1108 Campbell Avenue, S. E., Roanoke, Virginia, pur- suant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., Robert A. Garland, Howard E. Musser, James O. Trout and Mayor Noel C. Taylor ................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Tuesday, May 29, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Trout and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) PRESIDENT: SPECIAL PRESENTATION: President Taylor presented engraved plaques to Directors Robert A. Garland and James O. Trout in recognition of their services as members of the Board of Directors of the Greater Roanoke Transit Company. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated June 25, 1990, with regard to the fare revision approved by the Board in May, 1990. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Bowers moved that the Management Letter be received and filed. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of May, 1990. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. was seconded by Mr. Bowers and unanimously adopted. The motion OTHER BUSINESS: NONE. There being no further business, adjourned at 10:30 a.m. Preside~n~ the President declared the meeting ATTEST Secretary GREATER ROANOKE TRANSIT COMPANY July 23, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by Vice-President Howard E. Musser, on Monday, July 23, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors Elizabeth T. Bowles, James G. Harvey, II, Howard E. Musser and William White, Sr.- ................................................ 4. ABSENT: Directors David A. Bowers, Beverly T. Fitzpatrick, Jr., and President Noel C. Taylor ...................................................... 3. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice-President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice President Musser. SECRETARY: ELECTION OF OFFICERS: The Secretary submitted a written report advising that Article V, Officers, of the By-laws of the Greater Roanoke Transit Company provides that t~ Board of Directors, promptly after their election each year, shall elect a President, one or more Vice Presidents, a Secretary, a Treasurer, and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respec- tive successors are elected and qualify. {For full text, see report on file in the Secretary's Office.) The Vice-President opened the floor for nominations for a President, Vice-President, Vice-President of Operations, Assistant Vice-President of Operations, Secretary, Assistant Secretary, Treasurer, Assistant Treasurers, and Registered Agent. Mr. Harvey placed in nomination the names of Noel C. Taylor as President; Howard E. Musser as Vice-President; W. Robert Herbert as Vice- President of Operations; Earl B. Reynolds, Jr., as Assistant Vice-President of Operations; Mary F. Parker, Secretary; Sandra H. Eakin as Assistant Secretary; Joel M. Schlanger, Treasurer; James D. Grisso, Assistant Treasurer; Jesse A. Hall as Assistant Treasurer; and Wilburn C. Dibling, Jr., as Registered Agent. Mr. Harvey moved that the nominations be closed. The motion was seconded by Mrs. Bowles and adopted. There being no further nominations, the abovenamed persons were reelected as officers of the Greater Roanoke Transit Company for terms of one year each commencing upon the date of their election and until their respective successors have been duly elected and shall have duly qualified, by the following vote: FOR DR. TAYLOR, MR. MUSSER, MR. HERBERT, MR. REYNOLDS, MS. PARKER, MRS. EAKIN, MR. SCHLANGER, MR. GRISSO, MR. HALL AND MR. DIBLING: Directors Bowles, Harvey, White and Vice-President Musser ....................................... 4. (Directors Bowers, Fitzpatrick and President Taylor were absent.) MINUTES: Mrs. Bowles moved that the regular meeting held on Monday, June 25, 1990, minutes be approved as recorded. The motion adopted. reading of the minutes of the be dispensed with, and that the was seconded by Mr. Harvey and (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated July 23, 1990, with regard to approval of GRTC's capital grant application by the Urban Mass Transportation Administration, and approval of GRTC's operating grant by the Virginia Department of Transportation. {For full text, see Management Letter on file in the Secretary's Office.) Mr. White moved that the Management Letter be received and filed. The motion was seconded by Mr. Harvey and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of June, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Harvey inquired with regard to the purchase of the smaller size buses, whether or not the savings in fuel and other operating costs has met the expectations originally anticipated, or whether any significant amount of savings has been noticed by operating the smaller size buses; whereupon, the General Manager advised that no significant amount of savings has been realized, that from an economic standpoint, the price to operate the small buses is the same as to operate the large buses. The General Manager stated that with the assistance of the State, a study was conducted of this issue and it is a matter the administration intends to bring back to the Board at a future time in con- sidering whether or not our next purchase should involve large or small vehicles. Mr. Harvey questioned whether this is because of the initial purchase price of the buses, or some other reason; whereupon, the General Manager replied that the smaller buses do get better gas mileage, but the tire cost is higher, the purchase price is lower, and life cycle cost, which means how long the vehicle lasts in comparison to how much you pay for it, is actually higher for the smaller vehicles. The General Manager said that the end result, according to the independent consultant that looked at the matter, was that it makes no difference from an economic standpoint, whether you operate small or large buses. Mr. White asked for a clarification concerning the financial statement, which contained explanations with some of the differences in balance sheet and income statement amounts, stating that one common explanation he noted was related to accruing various expenses, and he questioned whether the company had switched from a cash basis to an accrual basis; whereupon, the General Manager stated that he would look into the matter and provide Mr. White with an explana- tion. Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Harvey and adopted. LICENSE AGREEMENT-EMPLOYEE'S BENEFIT ASSOCIATION OF THE SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY: The General Manager submitted a written report advising that Employees' Benefit Association of the Southwestern Virginia Transit Management Company (EBA of SVTMC) was formed in 1988; that limited recreational equipment has been provided by EBA of SVTMC within the work place so as to give members something to do during their work breaks or between their work shifts; that placement of athletic equipment within GRTC's new Operations, Maintenance and Administrative Facility has been requested by EBA of SVTMC, which will give members the additional option of exercising before, between or after their work shifts as opposed to being limited to the more idle forms of recreation presently available to them; and that approval of EBA of SVTMC's request by the Board of Directors is needed in that a License Agreement must be executed in order to protect GRTC from any liability which may result from the requested athletic activity. The General Manager recommended that the Board authorize the President and Secretary to execute and attest an appropriate License Agreement in a form approved by General Counsel to include appropriate indemnification and insurance coverage requirements in form and amount approved by GRTC management. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING THE EXECUTION OF A CERTAIN AGREEMENT WITH EMPLOYEES' BENEFIT ASSOCIATION OF THE SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY PROVIDING FOR PLACEMENT OF RECREATIONAL EQUIPMENT ON COMPANY PROPERTY, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, an appropriate agreement with Employees' Benefit Association of the Southwestern Virginia Transit Management Company to provide for placement of certain athletic equipment in the Company's new operations, maintenance and administrative facility with appropriate indemnification and liability insurance covera§e to be provided in form and amount approved by the Company's management for the protection of the Company, and upon such other terms and conditions as are deemed appropriate as more particularly set forth in the General Manager's report to this Board dated July 23, 1990. ADOPTED by the Board of Directors th's 23rd day of July, 1990. APPROVED: S/~loel C. Taylor Noel C. Taylor, President of Greater Roanoke Transit Company ATTEST: Mary F. Parker Mary F. Parker, Secretary" the Resolution. The motion was Mrs. Bowles moved the adoption of seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowles, Harvey, White and Vice-President Musser ..... 4. NAYS: None .......................................................... O. (Directors Bowers, Fitzpatrick and President Taylor were absent.) OTHER BUSINESS: NONE. There being no further business, the Vice-President declared the meeting adjourned at 1:45 p.m. AP!~ ~ Vice_Presi~-nt~ Secretary GREATER ROANOKE TRANSIT COMPANY August 27, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Mr. Howard E. Musser, on Monday, August 27, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Vir9inia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, William White, Sr., and Vice-President Howard E. Musser .............................................................. 6. ABSENT: President Noel C. Taylor .................................... 1. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secreta'my, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Musser. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, July 23, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles and adopted. {For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGE~: FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of July, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Bowers and adopted. ESTABLISHMENT OF SPECIFICATIONS FOR REPLACEMENT OF TRANSIT COACHES: The General Manager submitted a written report advising that replacement transit coaches were last purchased by GRTC in January of 1988; that the Board, at that time, instructed and authorized the purchase of five, 35 foot transit coaches and five, 25 foot transit coaches; that performance monitoring has been con- ducted by GRTC and the Public Transportation Division of the Virginia Department of Transportation under its Technical Assistance Program; that authority to file an application for additional coach replacement funding was approved by the Board in January, 1990 to secure Federal and State financing to replace GRTC's 15, 1976 model, 35 foot transit coaches. It was further advised that submission of the grant application was submitted to the Department of Transportation in February of 1990, and approval of the following funding amounts occurred on July 23, 1990: Federal $1,968,750.00 State 353,438.00 Local 302,812.00' Total $2,625,000.00 *$250,000.00 of this local share is being sought from the City of Roanoke. The remaining $52,812.00 will be available from GRTC funds derived from the sale of the old buses and equipment. The General Manager stated that specifications for the 15 replacement transit coaches are being prepared to permit the solicitation of bids imme- diately upon notice of the Federal grant award, and a policy decision is needed to specify the size of the 15 replacement transit coaches in the bid solicitations. The General Manager recommended that the Board of Directors instruct and authorize that 35 foot transit coaches be specified as replacements for all 15, 1976 model, 35 foot transit coaches. (For full text, see report on file in the Secretary's Office.) Mr, mendation of adopted. Fitzpatrick moved that the Board of Directors concur in the recom- the General Manager. The motion was seconded by Mrs. Bowles and LICENSE AGREEMENT WITH THE VIRGINIA NATIONAL GUARD: The General Manager submitted a written report advising that a license agreement between the City of Roanoke, Virginia National Guard and Walt Disney Pictures was approved by Roanoke City Council on August 13, 1990; that the license agreement granted use of the National Guard Armory to Walt Disney Pictures and created the need for the Virginia National Guard to, from time to time, conduct its vehicle main- tenance activities elsewhere; that the Virginia National Guard has requested permission to use the former GRTC Operations Facility that is still being leased from the City of Roanoke by GRTC, which lease will expire on September 1, 1990, but can be extended on a month to month basis; and the City of Roanoke has no objection to GRTC granting the requested license agreement or permitting other community service activities on the leased premises. The General Manager recommended that the Board of Directors authorize the President to execute an appropriate license agreement with the Virginia National Guard under certain terms and conditions, including insurance coverage, subject to approval by the General Counsel in order to grant the Virginia National Guard's request. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION AUTHORIZING A LICENSE AGREEMENT FOR THE USE OF THE FORMER COMPANY OPERATIONS FACILITY UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest respectively in a form approved by General Counsel an appropriate License Agreement with the Virginia National Guard providing for the use of the former Company operations facility, such Agreement to include terms and conditions deemed necessary with the General Manager being authorized to provide for other appropriate community uses as more particularly set forth in the report to this Board dated August 27, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of August, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Fitzpatrick and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, White and Vice- President Musser .............................................................. 6. NAYS: None .......................................................... O. {President Taylor was absent.) OTHER BUSINESS: Vice-President Musser stated that a gentleman had approached him regarding the possibility of having limited bus service on Sundays, and inquired as to whether or not the General Manager had had an oppor- tunity to study this and see whether it is feasible. The General Manager advised that he had spoken with the same gentleman and they discussed what options were available, and that one option was to go ahead and put together a proposal for actual Sunday service much like we have for Saturday service, which would have about a $200,000 a year price tag. He said that he also looked at other options, in particular, trying to take the shuttle and the tour policies that are already in effect and work with some of the neighborhood groups to see if they can identify pockets of people that have a common need to go to a par- ticular place at the same time. He stated that this could be done right within that policy, and this policy is designed to be a break-even type of operation, so it would not drain the company's resources as would simply throwing out Sunday service. He said that at this point, their task is working with the neighborhood partnership group and with the gentleman to identify groups that might want to go to either a church service or a shopping mall, etc., and that the key is to find enough people that want to go at the same time, and that his staff is still pursuing the matter. There being no further business, the Vice-President declared the meeting adjourned at 1:45 p.m. ATTEST Secretary GREATER ROANOKE TRANSIT COMPANY September 24, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Mr. Howard E. Musser, on Monday, September 24, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, William White, Sr., and Vice-President Howard E. Musser .............................................................. 6. ABSENT: President Noel C. Taylor .................................... 1. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Musser. MINUTES: Mr. Harvey moved that the reading of the minutes of the re9u- lar meeting held on Monday, August 27, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and adopted. IFor full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated September 24, 1990, with regard to Fiscal Year 1990-91 State Funding. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Fitzpatrick moved that the Management Letter be received and filed. The motion was seconded by Mrs. Bowles and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of August, 1990. {For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Bowers and adopted. BIDS FOR FACILITY EQUIPMENT, CAMPBELL COURT RESTROOM CONSTRUCTION AND SUPPORT VEHICLES: The General Manager submitted a written report advising that public advertisement for bids on the equipment needed to fully equip GRTC's Operations and Maintenance Facility; the construction of a first floor restroom in Campbell Court; and the provision of support vehicles, was published on August 6, 1990; that bid specifications and instructions were sent to twenty- two firms responding to the public advertisement, and bids were administratively received, opened and read aloud on September 4, 1990, as follows: REQUIREMENTS BID BID ITEM BIDS RECEIVED MET PRICE AWARD One tow Dickerson GMC Truck No $ 31,451.00 $ -O- truck Peterbilt, Inc. One service Allred Chevrolet, Inc. No 17,838.00 -O- truck One van None NA NA -0- Two cars Allred Chevrolet, Inc. No 12,100.00 -0- One coin Cummins-Allison Corp. No 4,410.00 counter -0- One forklift River Ridge Supply Co., Inc. No Virginia Bearings & Supply Yes 14,688.00 -0- 18,267.00 18,267.00 One vehicle Koala Equipment Co., Inc. Yes 33,000.00 33,000.00 lift One walk River Ridge Supply Co., Inc. No 6,994.00 -O- behind (floor Tennant Co. Yes 7,448.00 7,448.00 scrubber) One riding Tennant Co. floor scrubber Yes 23,872.00 23,872.00 One parts cleaning spray cabinet Virginia Industrial Cleaners & Equipment Co. Yes 11,986.00 11,986.00 One freon Custer Automotive Service No 2,869.00 -O- recovery Equipment system Thermo King of Roanoke, Inc. No 5,707.00 -O- One carpet None NA NA -O- cleaner One high Custer Automotive Service No 2,859.00 -O- pressure Equipment steam Virginia Industrial Yes 3,874.00 3,874.00 cleaner Cleaners & Equipment Co. One None electrical test stand One mi 9 wel der Custer Automotive Service Equipment Industrial Gas & Supply Co. One sewing None machine One 8" buffer Nelson Roanoke Corp. One 12" buffer Nelson Roanoke Corp. One drill press Nelson Roanoke Corp. One diesel Nelson Roanoke Corp. engine stand One ac/dc generator Nelson Roanoke Corp. Shepperds Auto Supply One metal bench lathe Nelson Roanoke Corp. Various shop Nelson Roanoke Corp. equipment Shepperds Auto Supply EQUIPMENT BID AWARD TOTAL NA NA -0- Yes 3,848.00 -O- Yes 3,006.00 3,006.00 NA NA -O- Yes 502.00 502.00 Yes 1,608.00 1,608.00 Yes 1,947.00 1,947.00 Yes 3,182.00 3,182.00 Yes 4,992.00 -O- Yes 4,267.00 4,267.00 Yes 3,341.00 3,341.00 Yes 15,247.00 -O- Yes 15,059.00 15,059.00 $131,359.00 Restroom R.L. Price Yes 13,400.00 $13,400.00 construction Construction, Inc. U. S. Construction Co. Yes 18,000.00 -O- RESTROOM CONSTRUCTION BID AWARD TOTAL $13,400.00 The General Manager recommended that bids received from various vendors for equipment for the Company's Operations and Maintenance Facility and certain support vehicles, in the amount of $131,359.00, and the bid of R. L. Price Construction, Inc., in the amount of $13,400.00, for construction of the first floor restroom in the Campbell Court Facility, be accepted. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION ACCEPTING CERTAIN BIDS FOR EQUIPMENT FOR THE COMPANY'S OPERATIONS AND MAINTENANCE FACILITY, CONSTRUCTION OF A FIRST FLOOR RESTROOM IN THE CAMPBELL COURT FACILITY, AND PROVISION OF SUPPORT VEHICLES, UPON CERTAIN TERMS AND CONDITIONS; AND REJECTING ALL OTHER BIDS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that bids received from various vendors for equipment for the Company's operations and maintenance facility and certain support vehicles in the amount of $131,359.00 and the bid for construction of the first floor restroom in the Campbell Court facility from R. L. Price Construction, Inc., in the amount of $13,400.00, as more particularly identified and set forth in the report to this Board dated September 24, 1990, are hereby accepted and the Company's General Manager and Secretary are authorized to execute and attest respectively, appropriate contracts or other necessary documentation in form approved by General Counsel for such procurements. BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid procurements are hereby rejected and the Company's Secretary is directed to notify each such bidder to express to each the Company's appre- ciation for such bid. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of September, 1990. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mrs. Bowles moved the adoption of the Resolution. seconded by Mr. Fitzpatrick and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, White and Vice- President Musser .............................................................. 6. NAYS: None .......................................................... O. {President Taylor was absent.) OTHER BUSINESS: Director James G. Harvey, II, requested that the 3eneral Manager submit a report to the Board of Directors with regard to total ridership on each Valley Metro bus route. There being no further business, the Vice-President declared the meeting adjourned at 1:45 p.m. Vice-President ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY October 22, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, October 22, 1990, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, James G. Harvey, II, Howard E. Musser and President Noel C. Taylor ..................... 5. ABSENT: Directors Beverly T. Fitzpatrick, Jr. and William White, Sr.- .......................................................................... 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, September 24, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated October 22, 1990, with regard to the results of a system-wide passengers per trip survey conducted from October i - October 4, 1990. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Harvey and adopted. Mr. Harvey inquired as to whether the Management Letter includes the results of the passengers per trip survey that was taken; whereupon, the General Manager stated that this information is included in the Management Letter. Mr. Narvey further inquired as to the number of passengers the larger buses will carry as opposed to the number of passengers the smaller buses will carry; whereupon, the General Manager stated that the larger buses seat 38 to 42 persons depending on the style of the bus, and that the smaller buses seat 25 persons. Mr. Harvey stated that he read over the compiling of the trips, etc., but that this still does not quite answer his question. He requested that the General Manager, before the next meeting of the Board, provide him with infor- mation on the percentage of trips each day that are what percentage of the ridership on each stop. He stated that he wants to know if the smaller buses and the larger buses are being utilized to the best advantage. He said he noticed that on some of the buses, it is very seldom that they have over 30 passengers at any one time, and he would like to have the percentage, in other words, the total occupancy of each bus, what percentage during the different times of the day. The General Manager stated that he would be happy to provide this information. FINANCIAL AND OPEP~TING REPORT: The General Manager submitted the Financial and Operating Report for the month of September, 1990. {For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Harvey and adopted. EXTENSION OF TRANSIT SERVICE FOR THE HANDICAPPED AND DISABLED: Mr. Rich Boehler, 3114-C Honeywood Lane, S. W., appeared and stated that he was speaking on behalf of every handicapped and disabled person in the Roanoke Valley, that in the Roanoke Valley we have unlimited resources available in the handicapped, the elderly and the blind, that they are not second class citizens. He referred to RADAR and CORTRAN, the para-transit systems for the Roanoke Valley, stating that it is difficult to go shopping or to a doctor's appointment and to carry on activities of daily living, and to have to call RADAR or CORTRAN by 3:30 p.m. to return home, and that it would be a great help to the thousands of handicapped and elderly to have the para-transit service extended to 6:15 p.m. each day, which is the time Valley Metro buses stop running. He stated that since the A.D.A. has been passed, that all City buses will be equipped with lifts, but that the need still exists for the para-transit system because there are a lot of people in the Valley who do not live near an accessible bus line and if they do, getting to the bus stop is quite hazardous, especially in ice and snow. He said that we have a fine para-transit system, but it needs to be expanded through the addition of more vans, more drivers and an improved dispatch system. Ms. Sharon K. Lee, 3112-H Honeja~ood Lane, S. W., appeared and reiterated the remarks of Mr. Boehler. She stated the need for transit services for the disabled after 3:30 p.m. in the afternoon and urged the Board to support extending the hours for RADAR buses until 6:15 p.m. Ms. Karen Michalski, Executive Director of the Center for Independence for the Disabled, appeared and stated that RADAR and CORTRAN are two good para- transit systems, however, there are some difficulties that persons encounter when trying to utilize the services, such as having to call as much as a week in advance to get a ride on a particular day and time; that from the standpoint of non-profit corporations, they would have to pay $19.75 an hour in order to contract to provide transportation for disabled persons to attend different functions; and that there should be some way to make para-transits more equitable so that people with disabilities could use it and be as independent as they would like to be. Mr. Boehler stated that when CORTRAN first began operating, they charged a small nominal fee for one way and sold the tickets throughout the Valley at the County and City libraries and other places, and he said he believes the handicapped community would be willing to go back to paying this nominal fee, that they are willing to pay their share. Mr. Boehler referred to other cities throughout the United States that are smaller than Roanoke who offer para-transit services around the clock for a fee, and mentioned as an example Beaverton, Oregon, which is a small suburb on the outskirts of Portland. Mr. Bowers stated that he understands that there is a Unified Human Service Transportation Service called RADAR and questioned whether RADAR opera- tes only in the City of Roanoke or if it operates in the City and the County; whereupon, the General Manager stated that GRTC contracts with RADAR to provide para-transit services within the City of Roanoke, which is called DIAL-A-RIDE and the County of Roanoke contracts with RADAR to provide para-transit services to the County, which is called CORTRAN. Mr. Bowers asked if the concerns expressed by Mr. Boehler were problems that cross the jurisdictional lines; whereupon, Mr. Boehler stated that the problems are throughout the City and the County. Mr. Bowers inquired as to whether this is an issue that the Valley Metro administrators have been responsive to and willing to listen to the citi- zens' concerns and asked if the General Manager could offer some additional guidance or suggestions to the Board. Mr. Boehler stated that he intends to address the Roanoke County Board of Supervisors on the same subject and perhaps between the City and the County the issue can be resolved and improved upon. The General Manager stated that he has talked with Ms. Michalski at the Center for Independence for the Disabled and with Mr. Curtis Andrews at RADAR and they are looking at some of the options in order to address situations when there is increased demand for the service, that this has happened in the last 6 months and it has created occasions when an individual has to call a week ahead of time or possibly cannot even get service at all; that the possibility of charging a fee a9ain is being considered to offset the cost of some additional service; and that the eligibility of those using the service is being studied to make sure they can't be diverted to the regular route buses to free up space on the specialized para-transit service. The General Manager further stated that Valley Metro would be receiving new buses with lifts on them which may take some of the demand off the para-transit service; that there are options and room for improvement; and that the Valley Metro staff is willing to work with the agen- cies and committees to try to resolve the problems. Mr. Bowers moved that the matter be referred to the General Manager for review, recommendation and report back to the Board of Directors. The motion was seconded by Mr. Harvey and adopted. OTHER BUSINESS: NONE. There being no further adjourned at 2:05 p.m. APPROVED: business, the President declared the meeting ATTEST Secretary GREATER ROANOKE TRANSIT COMPANY December 17, 1990 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, December 17, 1990, at 4:40 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor .................................................. 7. ABSENT: None ........................................................ O. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Mrs. Sandra H. Eakin, Assistant Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, October 22, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated December 17, 1990, with regard to a system-wide passengers per trip survey conducted from October 1 - October 4, 1990, and addressing the role of public transportation as an environmentally-responsible means of travel. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of October, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM: The General Manager submitted a written report advising that Disadvantaged Business Enterprise (DBE) Programs have been used by Greater Roanoke Transit Company since 1980 to ensure that disadvantaged business enterprises have maximum opportunity to participate in the performance of all aspects of GRTC's contracting activities; that formal adoption by the Board of Directors of a DBE Program to be administered by the Management last occurred in May 1984; and that an update of Greater Roanoke Transit Company's DBE Program was required in July 1990 by the Urban Mass Transportation Administration as a condition of GRTC receiving continued Federal subsidy funding, which update was submitted and approved by UMTA's Office of Civil Rights in September, 1990. The General Manager recommended that the Board of Directors adopt a Resolution adopting the Greater Roanoke Transit Company's Disadvantaged Business Enterprise Program, dated July 1990. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles offered the following Resolution: "A RESOLUTION ADOPTING THE DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR GREATER ROANOKE TRANSIT COMPANY; AND AUTHORIZING THE GENERAL MANAGER TO SUBMIT SAID PLAN TO THE URBAN MASS TRANSPORTATION ADMINISTRATION. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. Consistent wi th Urban Mass Transportation Administration Regulations, the Greater Roanoke Transit Company has developed a Disadvantaged Business Enterprise Program. 2. The Disadvantaged Business Enterprise Program for the Greater Roanoke Transit Company, establishing a disadvantaged business enterprise goal of 13% is hereby ADOPTED. 3. The General Manager is authorized to submit Disadvantaged Business Enterprise Program and any necessary documentation to the Urban Mass Transportation Administration. the Company's accompanying 4. It is the policy of the Greater Roanoke Transit Company to establish, review and maintain specific measurable and attainable percentage goals for disadvantaged business enterprise. 5. This resolution and policy statement shall be circulated throughout the community, including minority, female and non-minority businesses and organizations, and to employees. ADOPTED by the Board of Directors this 17th day of December, 1990. APPROVED: S/Noel C. Taylor Noel C. Taylor, President Mrs. Bowles moved the adoption of Greater Roanoke Transit Company ATTEST: S/Mary F. Parker Mary F. Parker, Secretary" of the Resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, Musser, White and President Taylor .......................................................... 7. NAYS: None .......................................................... O. OTHER BUSINESS: NONE. There being no further business, adjourned at 4:47 p.m. ~~'APPROVED: President the President declared the meeting ATTEST: Assistant Secretary~ GREATER ROANOKE TRANSIT COMPANY January 28, 1991 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the Vice-President, Howard E. Musser, on Monday, January 28, 1991, at 1:30 p.m., in the CityCouncil Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor (arrived at 1:45 p.m.) ............................... 7. ABSENT: None ........................................................ O. Also present were Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by Vice-President Howard E. Musser. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-President Musser. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, December 17, 1990, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mrs. Bowles and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated January 28, 1991, including an Energy Fact Sheet relating to the New Roles of Public Transportation. (For full text, see Management Letter on file in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of November, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. At this point, 1:45 p.m., the President entered the meeting and took the Chair. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of December, 1990. (For full text, see report on file in the Secretary's Office.) Mr. Bowers moved that the report be received and filed. The motion was seconded by Mr. Musser and unanimously adopted. APPOINTMENT OF BUDGET REVIEW COMMITTEE: The General Manager submitted a written report recommending that the Board of Directors appoint certain mem- bers of the Board and staff to serve as the Fiscal Year 1991-92 Budget Review Committee. {For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the following persons be appointed to serve as the Budget Review Committee: Howard E. Musser, Chairman, William White, Sr., W. Robert Herbert and Joel M. Schlanger. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. UMTA OPERATING ASSISTANCE AND COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, AND RIDESHARING ASSISTANCE FOR FISCAL YEAR 1991-92: The General Manager submitted a written report advising that financial assistance has been provided to GRTC by the Urban Mass Transportation Administration {UMTA) and the Commonwealth of Virginia Department of Transportation {VDOT) during previous fiscal years for certain operating, administrative, maintenance, and ridesharing expenses; that GRTC is eligible for $916,984.00 from UMTA and for $680,000.00 from VDOT during fiscal year 1991-92; that the amount of financial assistance from UMTA and VDOT represent an increase of $23,930.00 and $65,824.00, respec- tively, over the amounts provided this fiscal year; and that authorization to file applications for financial assistance from UMTA and VDOT is needed from the GRTC Board of Directors. The General Manager recommended that he be authorized to file applica- tions requesting the maximum financial assistance from UMTA and VDOT for fiscal year 1991-1992 and to accept and execute the necessary grant agreements subject to approval by Legal Counsel. (For full text, see report on file in the Secretary's Office.) Mr. Bowers offered the following Resolution: "A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO FILE, ACCEPT AND EXECUTE GRANT AGREEMENTS WITH THE URBAN MASS TRANSPORTATION ADMINISTRATION AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR FISCAL YEAR 1991-92. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are authorized to file applica- tions requesting the maximum financial assistance from the Urban Mass Transportation Administration and the Virginia Department of Transportation for fiscal year 1991-1992 and to accept and execute the necessary grant agreements and any necessary accompanying documentation in form approved by General Counsel as more particularly set forth in the report to this Board dated January 28, 1991. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 28th day of January, 1991. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Bowers moved the adoption of the Resolution. The motion was seconded by Mr. White and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, Musser, White and President Taylor .............................................................. 7. NAYS: None .......................................................... O. SPECIALIZED TRANSIT-ARRANGED RIDES SERVICE: The General Manager sub- mitted a written report advising that the Transportation Service Plan for the Disabled governing the expansion of the Specialized Transit-Arranged Rides (STAR) service provided by GRTC was adopted by the Board of Directors in June, 1987; that the STAR service was expanded during each of the past three fiscal years in accordance with the aforementioned plan and the expansions were suf- ficient to satisfy the modestly increasing demand for the service which, at most, was approximately 24 rides per day; and demand for the STAR service increased dramatically during the beginning of the current fiscal year and exceeded the capacity of service by an average of eight rides per day that it became necessary to request service one week in advance. It was further advised that the Mayor's Committee for the Disabled was requested to provide comment with regard to the need to increase service capa- city and whether GRTC should begin charging a fare for service in order to off- set an appropriate portion of the service cost; that a public hearing was conducted on December 19, 1990 for the purpose of receiving public comment on the need to increase the service capacity and whether GRTC should begin charging a fare; that comments submitted stated that the service needed to be expanded and that GRTC should charge a fare; that four citizens suggested a specific fare ranging from $.50 to $2.00 for a one-way trip; that federal regulations presently require GRTC to increase the capacity of the STAR service to satisfy the demand regardless of cost, which was effective November 19, 1990; that pre- viously, a recipient of federal funds was not required to spend more than a three percent "cost cap" even if the demand for service was not met, and appro- val by the Board of Directors is necessary to expand the capacity of the STAR service by 50 percent, which is an increase from 24 to 36 rides per day and begin charging a fare for said service. The General Manager recommended that the Board of Directors approve a 50 percent increase in the service capacity of the STAR service provided by GRTC and a one-way fare equal to $1.50, to be effective March 4, 1991. (For full text, see report on file in the Secretary's Office.) Mr. White offered the following Resolution: "A RESOLUTION AUTHORIZING AN SPECIALIZED TRANSIT-ARRANGED DOLLAR FIFTY CENTS ($1.50). INCREASE IN THE SERVICE CAPACITY OF THE RIDES SERVICE AND A ONE-WAY FARE OF ONE BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Board hereby authorizes and approves a fifty percent (50%) increase in the service capacity of the Specialized Transit-Arranged Rides Service as well as a one-way fare equal to one dollar fifty cents ($1.50) to be effective March 4, 1991, and as more particularly set forth in the report of this Board dated January 28, 1991. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 28th day of January, 1991. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. White moved the adoption of the Resolution. The motion was seconded by Mr. Musser. Ms. Karen Michalski, Executive Director of the Center for Independence for the Disabled, and President of the Mayor's Committee for the Disabled, appeared before the Board and advised that the General Manager of Valley Metro had provided her with a copy of his report for review and had expressed the hope that the Mayor's Committee for the Disabled would endorse the recommendation for the $1.50 fare along with the 50% increase in service. Ms. Michalski advised that the Committee endorsed the recommendation but did not endorse the $1.50 fare, that she had prepared an impact of the proposed recom- mendation for the one-way fare of $1.50 which shows that the $3.00 round trip fare when multiplied times five days a week multiplied by 52 weeks a year, equates to a cost of $780 a year for para-transit service, which would translate into 12.1% of a person's yearly Social Security income being expended for transportation. She further stated that the average weekly earnings for the Roanoke area are $424 or $22,000 per year, and if such an individual rides public transportation, he would be spending 2.3% of his yearly income for transportation; and, finally she stated that she did a comparison for elderly and disabled people who can use public transportation, which currently is $1.00 per round trip and using the same income, this would translate to 4% of the yearly income expended for transportation, and pointed out that if the person making $22,000 a year was asked to expend 12.1% of their annual salary for transportation, that would translate to $10.00 for a round trip on public transportation. She stated that the Mayor's Committee for the Disabled supports all of the recommendations in the report except the $1.50 fare, and urged the Board not to penalize the elderly and disabled because they are unable to use public transportation. Ms. Kim Weaver, representing the Association for Retarded Citizens/Roanoke, appeared before the Board and advised that she serves as Director of Program Services with the Association for Retarded Citizens, that part of the agency's goal is to integrate persons into the community and allow them to be an active part of the community, that she believes the 50% increase in the service would enable those persons to do that, however, her agency has a concern that a 50% increase in service is out of proportion to a 150% increase in cost to those people who are al ready on limited income. She urged the Board to study Ms. Michalski's figures, stating that she is concerned that these people are expending a great deal of money in order to strive for independence, and urged the Board to accept a recommendation that might be more enabling to those people to achieve that independence rather than hinder it. Ms. Lera Pylant, 1926 Oxford Avenue, S. W., appeared before the Board and stated that she uses the RADAR service which is a great benefit to her, that she has the utmost praise for the service, however, as a retired person on a limited income, she urged the Board to reconsider the $1.50 fare. Ms. Cindy King, 606 Milton Street, N. W., appeared before the Board and stated that she is employed and uses the RADAR service every day, that she calls every day at 8:00 a.m. to reserve her ride for the following week, that the fare should be waived for the people who are on a limited income, but people who use the transportation to and from work should be charged for the service depending on what the person can afford to pay. Mr. Musser stated that the thing that concerns him most is in the area of the elderly and disabled, that assessments, taxes, water bills, sewer bills, etc. increase, and then we have this transit service that is going to increase, and he is not sure where the end is relating to the whole scheme of being able to exist as an elderly or disabled person in a society where services are available but the cost is so great that they really cannot afford it. He stated that somewhere along the way we are going to have to make a move to give these people the services they need without charging them to the point that they can not utilize the services, and that he is hesitant to do anything that relates to this. With regard to the General Manager's report, Mr. Harvey asked for an explanation, for the benefit of the public, on how the staff went about arriving at the $1.50 figure and what criteria was used to justify that figure to the Board; whereupon, the General Manager stated that the concerns expressed are based on people's ability to pay, that when the staff approaches an item such as this in charging a fare, it is appropriate that the Board approach it just as we approach fares in general for the regular route system, that as a matter of policy decide what amount should be charged for a service rendered, understand- ing that over two-thirds of the operation is already subsidized and that in effect goes a long way towards helping people with lower income who otherwise might not be able to take advantage of the service. The General Manager explained that with regard to this particular ser- vice, the staff looked at it from two areas, i.e., how does it compare with what we are asking people who are using the regular system to use, and is the price so high that people could not use the service, that the approach that was taken was that essentially we are asking people to pay for this service just as people pay for the regular route service, that those using the regular route pay approximately 30% of the cost, and that they have taken the cost of this service and multiplied it by 30%. He stated that there is also a fare policy that says that those who are disabled or elderly will only pay one-half of that 30% total cost, and thus, they came up with the $1.50 fare, so these people are being asked to pay the same percentage of service that people on the regular routes pay, and the difference comes in because the para-transit service on a per ride basis is more expensive to operate. He stated that the second issue is whether this is a reasonable amount, that we have guidance from the Federal government on that and if you compare the $1.50 with that guidance, it is reasonable, that those who have a high income, this $1.50 fare if approved is going to represent a smaller proportion of their total income, and if their income is lower, it will represent a higher proportion, but overall the staff does feel it is reasonable, and part of that is evidenced by some of the fares charged for this very same service in other areas of the state. Mr. Bowers stated that it is his sense that the Board in no way has any objection to a 50% increase in the service capacity, that if there is any debate it would be on the cost of per participant, that it is appropriate for the Board to begin thinking how to handle the impending economic problems that we may be facing over the next several months, that if we are going to be facing some revenue shortfalls, do we then impact across the board so that the highest office of the City is affected the same as the lowest office of the City, or do we impact our citizens across the board so that those who are weal thy are going to be impacted at the same rate if not at the same ratio as those who are less fortunate. He stated that the disabled and S.S.I. persons would not necessarily be elderly people but they are people who can be very functional in our society and participating in some kind of employment, and that the Board is going to have to decide whether to cut across the board or whether as we go forward for the next several months if we are going to consider programs that are of benefit to those less fortunate in our City. Mr. Bowers questioned with regard to the $1.50 fare, whether this would generate $4,300 between March 1 and June 30, 1991; whereupon, the General Manager stated that this is correct. Mr. Bowers pointed out that his assumption would be that if the rate was only $1.00 instead of $1.50, we are talking about possibly generating only about $3,000 and the difference between $1.00, which shows some consideration for those less fortunate who ride the STAR system, and the $1.50 as far as budgetary matters, would only amount to $1,300 to $1,500 for the remainder of this fiscal year. The General Manager stated that this is correct, and on an annual basis it would be approximately a difference of $4,500. Mr. Bowers asked for a clarification with regard to the current discount for the disabled on the regular bus system; whereupon, the General Manager advised that the elderly and/or disabled pay one-half of the regular fare, or $.50 one-way. Mr. Bowers stated that in trying to show some consideration for those persons who have appeared before the Board, if the Board could reduce the fare town from $1.50 to $1.00, the difference is only about $1,300 to $1,500, he asked the Board's consideration to reduce the fare to $1.00, which is a 100% increase over what it is now for those who use this service. Mrs. Bowles questioned whether Mr. Bowers was requesting to con- sider reducing the fare to $1.00 for the balance of this fiscal year and then look at it again at the end of the fiscal year; whereupon, Mr. Bowers stated that he would not have a problem with that. Mr. Fitzpatrick asked for a clarification with regard to how many people use the service every week and how many of those people would use it five days a week; whereupon, the General Manager stated that about 12 to 15 people per day use the service, that the regulations prohibit the company from sche- duling someone to use the service every single day, day in and day out, but there are a solid 5 to 6 people in the community that would use the service to travel to and from work every single day if we could do that, but as it stands they have to call just like everyone el se does in advance for the service. Mr. Fitzpatrick asked for a clarification as to whether this service is a door to door service provided by STAR; whereupon, the General Manager stated that this is correct, that it is much like taxi service, that it is a premium service, and thus, the leeway in comparability and in requiring a higher fare, and the reason for the higher cost. Mr. Fitzpatrick stated that ultimately, we all, whether we have jobs or not, or whether we are handicapped or not, have to pay a certain amount for levels of service, and this is the dilemma the Board faces, and he does not want to come back six months from now and say we can't do this anymore, that we are going to have to raise the fare to $5.00 in order to provide it, that he believes we need to start where we are going to be and if we are going to need to be at $1.50, then the Board needs to try to make the best decision it can for those people who are going to need it. Mr. Harvey asked for a clarification with regard to the fare for an elderly or disabled person riding the regular route, and the fare for the RADAR service; whereupon, the General Manager stated that the fare for an elderly or disabled person on a regular route is currently $.50 and the RADAR service is currently free, that it is being proposed to increase the service capacity to 36 trips per day, a 50% increase. Mr. Harvey asked Ms. Michalski what the average disabled person spends for transportation out of their total income; whereupon, Ms. Michalski advised that if they are using paratransit as their only form of transportation, they are not spending anything, that if they are using the public transportation five days a week that would be $260 per year to use the regular transportation. Mr. Harvey stated that he is trying to balance the need for this transportation and the service to the particular people who need it at a fair cost, but trying to be fair with everybody, and as he sees it, the alternative to this service would be to either ride a taxicab at a cost of approximately $10.00 or continue on with the program we have now which service is much more limited than the proposed service. He stated that the Board wants to do all it can for our citizens but when you compare what service would be available if this service were not available for $1.50, he believes it puts another light on it. Mr. Musser stated that what is hard to make persons understand is that you are giving a 50% increase in service while charging 150% of what they are now paying. He stated that it is currently costing $10.27 per trip with no charge to the user, and we are proposing to expand the service at the same cost, but we are going to charge $1.50 and provide 50% more trips. The General Manager stated that there is no percentage increase in cost, that when you start from zero, it is a $1.50 increase in cost for expanded service, and he believes this is reasonable. Mr. Bowers moved that the Resolution be amended to read that the fare would be $1.00 to be effective March 4, 1991. The motion failed for lack of a second. The Resolution was adopted by the following vote: AYES: Directors Bowers, Bowl es, Fitzpatrick, Harvey, Musser, White and President Taylor .......................................................... 7. NAYS: None ........................................................... O. REPORTS OF COMMITTEES: GREATER ROANOKE TRANSIT COMPANY AUDIT COMMITTEE: Director David A. Bowers, Chairman of the Audit Committee, submitted written minutes of the meeting of the Audit Committee of Greater Roanoke Transit Company held on Monday, December 17, 1990. (For full text, see minutes on file in the Secretary's Office.) Mr. Bowers moved that the minutes be received and filed. The motion was seconded by Mr. Harvey and unanimously adopted. OTHER BUSINESS: BENCH ADVERTISING AT VALLEY METRO BUS STOPS: A communication from Mr. Daniel L. Crandall, Attorney, representing Mr. David Henderson, requesting to address the Board of Directors with regard to bench advertising at Valley Metro bus stops, was before the Board. (For full text, see communication on file in the Secretary's Office.) The matter was removed from the GRTC Agenda and considered under Hearing of Citizens Upon Public Matters on the agenda for Roanoke City Council, immediately following the Board of Directors' n~eting. There being no further business, the President declared the meeting adjourned at 2:30 p.m. APPROVED: President ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY March 4, 1991 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March 4, 1991, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers (arrived at 1:45 p.m.), Elizabeth T. Bowles (arrived at 1:35 p.m.), Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor ........................................................................ 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, January 28, 1991, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) At this point, 1:35 p.m., Mrs. Bowles entered the meeting. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated March 4, 1991, with regard to the STAR Service Expansion, the New Statis- tical Analysis Report, and New Roles of Public Transportation, Our Energy Future. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. The motion was seconded by Mr. Musser and adopted. FINANCIAL AND OPERATING REPORT: The General Manager Financial and Operating Report for the month of January, 1991. (For full text, see report on file in the Secretary's Office.) Mr. White moved that the report be received and filed. seconded by Mr. Fitzpatrick and adopted. submitted the The motion was EXECUTIVE SESSION: The General Manager submitted a written report requesting that the Board of Directors convene in Executive Session to discuss the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1~344 (A) (3), Code of Virginia (1950), as amended. Mr. Musser moved that the Board of Directors concur in the request of the General Manager to convene in Executive Session to discuss the disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1~344 (A) (3), Code of Virginia (1950), as amended. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowles, Fitzpatrick, Harvey, Musser, White and President Taylor ............................................................... 6. NAYS: None .......................................................... O. (Mr. Bowers had not arrived at the meeting.) At 1:36 p.m., the President declared the meeting in recess. Mr. Bowers arrived at 1:45 p.m., during the Executive Session. At 1:47 p.m., the meeting reconvened in the Council Chamber, with President Taylor presiding, and all members of the Board in attendance. Mr. Fitzpatrick moved with respect to the Executive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the best of his or her knowledge that: {1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Board. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, Musser, White and President Tayl or .............................................................. 7. NAYS: None .......................................................... O. CAMPBELL COURT TRANSPORTATION CENTER LEASE AGREEMENT~VISIONS PHOTO~ GRAPHY, INC.: The General Manager submitted a written report recommending exe~ cution by the President of a lease agreement with Visions Photography, Inc., for 1,150 square feet of space in the Campbell Court Transportation Center for a term of five years at an annual lease rate of $7.00 per square foot for year one, and $8.00 per square foot for year two, with a five percent increase each year thereafter, and providing for a maximum rent credit for capital improve~ ments of $15,000.00. (For full text, see report on file in the Secretary's Office.) Mr. Musser offered the following Resolution: "A RESOLUTION AUTHORIZING A CERTAIN LEASE AGREEMENT IN THE CAMPBELL COURT TRANSPORTATION CENTER WITH VISIONS PHOTOGRAPHY, INC. UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company President and Secretary are authorized to execute and attest respectively, in form approved by legal counsel, an appropriate lease agreement with Visions Photography, Inc. for approximately 1,150 square feet of space in the Campbell Court Transportation Center for a term of five years at an annual lease rate of $7.00 per square foot for year one and $8.00 per square foot for year two with a five percent increase each year thereafter and pro~ viding for a maximum rent credit for capital improvements of $15,000.00 as more particularly set forth in a report to the Board on this subject from the General Manager dated March 4, 1991. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 4th day of March, 1991. APPROVED: ATTEST: S/Noel C. Taylor Noel C. Taylor, President S/Mary F. Parker Mary F. Parker, Secretary" Mr. Musser moved the adoption of the Resolution. seconded by Mr. Harvey and adopted by the following vote: The motion was AYES: Directors Bowers, Bowles, Fitzpatrick, Harvey, Musser, White and President Taylor .............................................................. 7. NAYS: None .......................................................... O. OTHER BUSINESS: Mr. Fitzpatrick referred to a situation wherein from time to time, treated waste is spilled and goes down a water drain in the back of Campbell Court, and requested that the General Manager investigate the problem and take the necessary corrective action. There being no further business, adjourned at 1:50 p.m. President~ the President declared the meeting ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY March 25, 1991 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, March 25, 1991, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor ...................................................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Sandra H. Eakin, Assistant Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, March 4, 1991, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) GENERAL MANAGER: FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of February, 1991. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the report be received and filed. The motion was seconded by Mrs. Bowles and unanimously adopted. MANAGEMENT SERVICE PROPOSAL-DOMINION TOWER PARKING GARAGE AND DOWNTOWN EAST PARKING GARAGE: The General Manager submitted a written report advising that management services have been provided by GRTC to the City of Roanoke since 1983 for the management and operation of the Williamson Road and Market Square parking garages; that the Management Agreen~nt entered into between GRTC and ATE Management and Service Company, Inc., in February, 1989, provides, in part, that ATE will furnish, at no additional charge, the management services necessary for the efficient operation of one parking facility in addition to the Williamson Road and Market Square parking garages, and to date, GRTC has not had need for these additional management services; and management service proposals for the nal~agement and operation of the Dominion Tower Parking Garage and Downtown East Pa~king Garage are being solicited by the City of Roanoke, and authority to sub~ nit management service proposal on the Dominion Tower Parking Garage and Downtown East Parking Garage is needed from the Board of Directors. The General Manager recommended that he be authorized to submit a management service proposal to the City of Roanoke on behalf of GRTC, for the management and operation of the Dominion Tower Parking Garage and Downtown East Parking Garage. (For full text, see report on file in the Secretary's Office.) Mr. Fitzpatrick moved that the Board of Directors concur in the General Manager's recommendation. The motion was seconded by Mr. Harvey and unanimously adopted. OTHER BUSINESS: SPECIALIZED TRANSIT-ARRANGED RIDES SERVICES: Mr. H. Joel Kelly, 378 Elm Avenue, S. W., Apartment 11, appeared and requested that the Board consider that all the seats in the Council Chamber were not filled and questioned whether this was because all the disabled persons could not get a ride to the meeting. He stated that the future and well~being of many City residents could depend upon the decision the Board makes, that the persons he represents do not agree with the Board's concern that the approved $1.50 one~way fare on RADAR might be a financial hardship for disabled residents, that they know this fare will be a financial hardship for RADAR riders, especially those on fixed incomes. Mr. Kelly advised that Delegate Vic Thomas, via a letter to the Board, requested that the RADAR fare be no more than fifty cents per ride. He stated that the Board's reasoning that because other cities in Virginia charge $1.50 for similar services, Roanoke's fare should also be $1.50 is ridiculous, that Richmond is about one and one-half size of our area and has almost four times as many people as there are in the Roanoke Valley, and Richmond's median income is much higher than Roanoke's, and that in order for Roanoke to be compatible with Richmond, our fare should be 27.5 cents. Mr. Kelly stated that the attitude Roanoke has towards the disabled and disadvantaged has cost the City dearly, that last year a Veterans organization rejected Roanoke as a convention site because the Civic Center was not accessible, that the City was warned about this but chose to ignore it, thus the City lost over $1 million in potential revenue, that the recent census is proof of what happens when a City is unwilling to provide its citizens basic needs such as transportation, that a step in the right direction would be when the City starts considering the basic needs of the citizens, which could be accomplished by giving the disabled a voice whenever the City has before them policies that affect the whole con~nunity. Mr. Kelly commented that he realizes one of the matters affecting this issue is budget cuts, but the City has spent hundreds of thousands of dollars in the past on things that were non~ essential to the well-being of the citizens. Mr. Kelly expressed the concern that even with the extension of RADAR service and when Valley Metro receives funding for lifts on the regular buses, there are still gaps in the service that are not being considered by the City. He stated that he is very disappointed in the City and that he expected a lot better, that the Board's decision affects mere than just a reduction of the fare for RADAR, and we must start using this as a stepping stone to get the disabled and the disadvantaged into the ~instream. Mr. Dennis Helms, 2432 Maiden Lane, S. W., appeared and advised that he works for the Virginia Department for the Visually Handicapped, and expressed concern with re§ard to the controversy about persons who are visually impaired not having access to RADAR because they can ride a bus. He stated that he believes this is discriminatory, inasmuch as some blind and elderly persons can- not utilize the regular bus system and some people who are visually impaired may not live on a bus route and also cannot drive a car, and questioned why they would be excluded from the use of RADAR. He said that there has been some misunderstanding concerning Valley Metro's recommendations, that there needs to be some compromise in this area, that regardless of their disability or whether they can ride a bus or not, if people are able to get a card from the Easter Seal Society they should be eligible to use RADAR. He stated that to deny people with a visual impairment the opportunity to use RADAR, especially in a city where transportation is not readily accessible for the disabled anyway, would be taking a step back from the Americans With Disabilities Act. Mr. Rich Boehler, 3114 Honeywood Lane, S. W., appeared and stated that being blind is one of the worst disabilities a person can have, that if this matter is not corrected today, he questions what is going to be next, whether people who wear glasses or use canes to walk or use wheelchairs, will not be allowed to ride RADAR. He stated that this is going against the ideas and principles upon which RADAR and CORTRAN were founded. He questioned why the people who can least afford a fare increase are being hit with it, and asked whether there is anything that can be done to reduce the price and to allow the blind to par~ ticipate in the programs. The President asked that in the interest of time, the Vice President of Operations arrange for a meeting place for those persons present to have further dialogue with members of the Administration, and stated that the Board would be happy to meet with them at a later time. Mr. Narvey stated that he does not believe that there is a policy prohi~ biting the visually handicapped from using RADAR; whereupon, the General Manager stated that there is no such policy. The General Manager stated that there is not an issue concerning individuals who are blind, that the reason for the cone versation today is that there is a communication problem, that individuals who are blind, individuals suffering from multiple sclerosis, individuals who are suffering from whatever disability, are eligible for the STAR service. He stated that essentially what Valley Metro is tryin§ to do is to look at what the person's ability is and if they are able to use the regular route bus with the same degree of ease they can use the STAR service, then they are asked to use the regular route bus, but if they are not, then they are eligible for the STAR service and are encoura§ed to use the STAR service. The General Manager advised that his staff has been working with individuals on a one-on-one, case~by-case basis, and to maintain the integrity of the service, they want to be sure that the Company is following the certification procedures properly, which necessi~ tated them asking certain people for more information, and as they receive that information, they are certifying people. Mr. Harvey stated that he would like for the General Manager to meet and talk with those persons present and clear up the misunderstandings that exist. Mr. Musser questioned what the criteria are for using RADAR; whereupon, the General Manager stated that the criteria are if a person is unable to use the regular route service without any special planning or facilities, then they are eligible for the RADAR service. He stated that essentially what the cri- teria says is if they can use the regular route with the same ease that they can use the STAR service, it is the regular route, if not, they are eligible for the STAR service, and this is the criteria that is in conformance with Federal regu~ lations which the Greater Roanoke Transit Company has had in effect for a number of years now. Mr. Bowers stated that it appears what the Board is asking the Administra~ tion to do is spend some time with these folks, to meet with them on an indivi- dual basis while they are here in order to hear their concerns, and if those persons present are agreeable he would be willing to have Mr. Mancuso and his staff meet with them so that some of these problems can be corrected on an indi- vidual basis. Mr. Bowers moved that the Administration meet with those individuals present and report back to the Board at its next meeting. The motion was seconded by Mrs. Bowles and unanimously adopted. The President suggested that the meeting be recessed to allow the General Manager and members of the Administration to meet with those persons present to deal with their concerns, specifically with regard to the rides for the blind and those with special handicaps, and with regard to the $1.50 fare, and that the Board of Directors meeting be reconvened following the adjournment of the regular City Council meeting in order to receive the report back from the Administration on the findings and recommendations as a result of the discussion. At 2:08 p.m., the President declared the meeting in recess. At 4:00 p.m., the meeting was reconvened in the Council Chamber, with President Taylor presiding and all members of the Board of Directors present. The General Manager stated that the staff met with individuals who had expressed concerns. He advised that the first issue which was thought to exist was concerning the eligibility of people for the STAR service, that there were some miscommunications that caused people to unnecessarily conclude that this was an issue, but that there is no issue with concerns for eligibility, and he believes that those present in the meeting would agree that this issue does not exist, and as a result of this, he suggested that the staff establish an Advisory Committee for the specialized service and the regular route service in order to keep the lines of communication open with the special group of users and avoid those types of communication problems in the future. The General Manager stated that the second issue concerns the $1.50 fare for a one~way ride on the STAR service which the Board approved in January, that the group maintains its position that the fare should be reduced to fifty cents, and in attempting to resolve the issue the suggestion was made by the staff that the citizens allow the Board the opportunity to review and conclude its budge~ tary process in order to determine if the fare can be reduced. He stated that he believes it was clear at the time the Board approved the $1.50 fare that this was a goal toward which the management would work and if possible, would recon~ sider the $1.50 fare, so the suggestion was made that the transit company be given the opportunity to work through the budgetary process before a decision is made. He stated that the group could not agree to that, and as it stands, the issue of the $1.50 fare versus a fifty cents fare remains, and the group would like action today. He advised that he cannot recommend any change in that fare at this time, that there are very serious decisions that would have to be made with any fare change, and he is not prepared to recommend a change in the fare. Mr. Bowers expressed appreciation to the General Manager for meeting with those persons present. He stated that his recollection of when the matter was before the Board in January, was that the difference between a $1.50 fare and the $1.00 compromise, equates to a cost to the City or the bus company in the neighborhood of $1,500 a year. Mr. Bowers moved that the Board reduce the rate to $1.00 for the RADAR service. The motion failed for lack of a second. Mr. William Martin, representing Paralyzed Veterans of America, 210 Franklin Road, S. W., appeared and expressed appreciation to the General Manager for his efforts in meeting with the group present. He stated that the biggest problem the disabled persons are faced with is the amount of the fare, and that initially, the Board had said the $1.50 fare was needed and that it would be studied in the budgetary process in an effort to reduce it, if at all possible. He said that historically, when fares or budgets are set, it is hard to get the fare reduced later on; that the General Manager had stated that he could operate under the $1.50 rate, a $1.00 rate, a fifty cent rate, or continue to operate if the fare went back to zero, that he may have to make adjustments and modifica~ tions, but he can do it. He said it is not fair to ask the disabled citizens of Roanoke who are on a fixed income to incur the $1.50 increase in the fare, that when you multiply the $1.50 fare times two, you are talking about a very signi~ ficant portion of their total income for the month. He stated that in order to allow these persons to make preparations in their budgets, the Board should con- sider reducing the fare to fifty cents while it is being studied. Mr. Martin stated that another problem he has with the rate increase is the fact that it was determined that a fifty percent increase was needed in the service available to make it more accessible, yet he does not understand how the Board can justify a one hundred fifty percent increase in fare for a fifty percent increase in service. He stated that if the Board does not provide some relief, it is going to put a serious financial hardship on these people. Mr. Harvey stated that it is always hard to make decisions about what you are going to charge people for particular services, that probably every member of the Board would like to be able to give the service to people free of charge; however, the Board must come up with a fair figure to charge for the service. Mr. Harvey noted that in today's budget times, the City's employees are not going to receive a pay raise next fiscal year, that the City Council just recently approved a water connection rate increase, that this is a fact of times, and everyone is going to have to share in this burden if we are going to succeed as a City. He stated that he believes the transit company has tried to increase the level of service provided to the disabled citizens, but somewhere along the line, everybody who uses the service is going to have to pay for it, and he hopes that does not present hardship on those persons, but if they find it to be an absolute hardship, he would be willing to take another look at it. Mr. Musser referred to Mr. Martin's remarks with re§ard to the one hundred ~.f~fty percent increase in the fare, and stated that the point is that there was a fifty percent increase in service, and there was a one hundred fifty percent increase in the fare, but the amount of the fare the people are paying is only fifteen percent of the total cost of the service, inasmuch as the cost for the service is $10.00 per person per trip and the transit company is pickin§ up $8.50 of that, which means that the riders are only paying $1.50 or fifteen percent of the total cost of the service. President Taylor expressed appreciation to those persons present for having the dialo§ue to try to air concerns and having an understanding about it. The President stated that one of the responsibilities the Board has is that of having a balanced budget, and the General Manager has to act as a responsible individual as the chief person in the operation of transit system. He stated that he believes there is concern among the Board of Directors and that the Board will do the best it can and will be responsible to the citizens in spending money as wisely as possible, and will always be open to meet with the citizens and try to reach a happy medium that will be in the best interests of all concerned. business, the President declared the meeting There being no further adjourned at 4:24 p.m. President ATTEST: Assistant Secreta y GREATER ROANOKE TRANSIT COMPANY April 15, 1991 A special meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, April 15, 1991, at 4:45 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to Article 2, Paragraph 2, of the By-Laws of the Greater Roanoke Transit Company, with a waiver of notice signed by Directors Elizabeth T. Bowles and William White, Sr. PRESENT: Directors David A. Bowers, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser and President Noel C. Taylor ............ 5. ABSENT: Directors Elizabeth T. Bowles and William White, Sr.- ....... 2. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened wi th a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. The President read the following statement of purpose: "The purpose of the Special Meeting is to convene in Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of an employee agreement for transit services, pursuant to Section 2.1-344 (A) (7), Code of Virginia (1950), as amended." Mr. Harvey moved that the Board convene in Executive Session to discuss specific legal matters requiring the provision of legal advice by counsel being the terms and conditions of an employee agreement for transit services, pursuant to Section 2.1-344 (A) (7), Code of Virginia (1950), as amended. The motion was seconded by Mr. Musser and adopted by the following vote: AYES: Directors Bowers, Fitzpatrick, Harvey, Musser and President Taylor ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowles and White were absent.) At 4:50 p.m., the President declared the meeting in recess. At 5:20 p.m., the meeting reconvened in the Council Chamber, with President Taylor presiding, and all Members of the Board in attendance, wi th the exception of Directors Bowles and White. Mr. Bowers moved with respect to the Executive Session just concluded, that each Member of the Board of Directors of Greater Roanoke Transit Company certify to the best of his knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Board. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowers, Fitzpatrick, Harvey, Musser and President Taylor ........................................................................ 5. NAYS: None .......................................................... O. (Directors Bowles and White were absent.) There being no further business, the President declared the special meeting adjourned at 5:22 p.m. President ATTEST Secretary GREATER ROANOKE TRANSIT COMPANY May 20, 1991 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, May 20, 1991, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers (arrived at 1:50 p.m.), Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor ...................... 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Musser moved that the reading of the minutes of the regu- lar meeting held on Monday, March 25, 1991, and the special meeting held on Monday, April 15, 1991, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Fitzpatrick and adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) PRESIDENT: STOCKHOLDER'S MEETING: The President submitted a written report recom- mending that the Annual Stockholder's Meeting be held on Monday, June 24, 1991, immediately following the regular meeting of the Roanoke City Council scheduled for 2:00 p.m., on that date, in the City Council Chamber. (For full text, see report on file in the Secretary's Office.) Mr. Harvey moved that the Board concur in the recommendation of the President. The metion was seconded by Mr. Fitzpatrick and adopted. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager submitted the Management Letter dated May 20, 1991, with regard to formation of an advisory committee of interested individuals who utilize the Company's transportation services, and activities hosted by Valley Metro during National Transit Week. (For full text, see Management Letter on file in the Secretary's Office.) Mr. Harvey moved that the Management Letter be received and filed. The motion was seconded by Mr. Musser and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of March, 1991. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. White and adopted. FINANCIAL AND OPERATING REPORT: The General Manager submitted the Financial and Operating Report for the month of April, 1991. (For full text, see report on file in the Secretary's Office.) Mrs. Bowles moved that the report be received and filed. The motion was seconded by Mr. Fitzpatrick and adopted. AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE COMPANY: The General Manager submitted a written report advising that the auto liability and physical damage insurance coverage policy with Carolina Casualty expired on April 1, 1991; that the coverage provided for losses up to the value of the rolling stock and $5,000,000.00 for liability losses; and quotations for replacement insurance coverage were received from three insurance companies. It was further advised that replacement insurance coverage was purchased on March 29, 1991 with Carolina Casualty, which provided the lowest quotation for said coverage; that the purchase was made contingent upon approval of the Greater Roanoke Transit Company Board of Directors; that the previous annual premium for auto liability and physical damage insurance coverage was $177,140.00, and that $187,404.00 is being budgeted for fiscal year 1992 in anticipation of an increase in the physical damage premium upon deli very of the 15 new transit coaches which GRTC is planning to purchase; and the purchase of the replacement insurance coverage requires action by the Board of Directors. The General Manager recommended that the Board of Directors approve the purchase of auto liability and physical damage insurance coverage with Carolina Casualty. (For full text, see report on file in the Secretary's Office.) Mr. Harvey offered the following resolution: "A RESOLUTION APPROVING THE PURCHASE OF AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE COVERAGE UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the purchase of auto liability and physical damage insurance coverage through Carolina Casualty at the initial cost of $170,717.00 for one year's coverage is hereby approved with the General Manager being authorized to execute appropriate documentation necessary to implement such purchase in form approved by General Counsel as more particularly set forth in the report to this Board dated May 20, 1991. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 20th day of May, 1991. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Harvey moved the adoption of the resolution. The motion was seconded by Mr. Fitzpatrick and adopted by the following vote: AYES: Bowles, Fitzpatrick, Harvey, Musser, White and President Taylor ........................................................................ 6. NAYS: None .......................................................... O. {Director Bowers had not arrived at the meeting.) TRANSIT RIDESHARING INTEGRATED PERSONALIZED SERVICES {TRIPS) EXPERI- MENTAL GRANT HARDWARE AND SOFTWARE PURCHASE: The General Manager submitted a written report advising that the TRIPS Experimental Grant was awarded to GRTC by the Virginia Department of Transportation on June 26, 1989; that the purpose of this grant was to provide GRTC with the means of quickly generating personalized transportation plans for large numbers of people in a short period of time as more specifically described in attachment No. 1 of the report; that the total amount of the grant awarded was $68,056.00, with the State providing $64,653.00 of said amount; that implementation of the Experimental Grant was not scheduled to occur until after GRTC had completely moved into its new operations, main- tenance and administrative facility, which was delayed by a change of personnel; and the hardware and software specifications, along with the procurement proce- dures for the TRIPS experimental grant, were developed with the assistance of the Virginia Department of Transportation in the fall of 1990, with the specifi- cations being properly advertised in November, 1990. It was further advised that three firms submitted proposals, with only one firm meeting all of the requirements specified; that the procurement proce- dures and the awarding of a contract to Modeling Systems, Inc., were authorized and approved by the Virginia Department of Transportation in January, 1991; and authorization from the Board of Directors is necessary to award a contract to Modeling Systems, Inc. The General Manager recommended that the Board of Directors authorize the award of a contract to Modeling Systems, Inc., in an amount not to exceed $45,971.00, for the purpose of procuring the hardware and software needed to implement the TRIPS Experimental Grant awarded to GRTC by the Virginia Department of Transportation. (For full text, see report on file in the Secretary's Office.) Mr. Musser offered the following resolution: "A RESOLUTION ACCEPTING THE BID OF MODELING SYSTEMS, INCORPORATED FOR CERTAIN HARDWARE AND SOFTWARE REQUIRED TO IMPLEMENT THE "TRIPS" EXPERIMENTAL PROGRAM UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the proposal of Modeling Systems, Incorporated to provide hardware and software required to implement the "TRIPS" experimental program meeting all applicable specifications and requirements for a total price not to exceed $45,971.00 is hereby accepted and the General Manager and Secretary are authorized to execute and attest respectively, in form approved by General Counsel, an appropriate contract for such procurement as more particularly set forth in the report to this Board dated May 20, 1991. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 20th day of May, 1991. APPROVED: ATTEST: S/Noel C. Taylor S/Mary F. Parker Noel C. Taylor, President Mary F. Parker, Secretary" Mr. Musser moved the adoption of the resolution. The motion was seconded by Mr. Harvey and adopted by the following vote: AYES: Directors Bowles, Fitzpatrick, Harvey, Musser, White and President Tayl or .............................................................. 6. NAYS: None .......................................................... O. (Director Bowers had not arrived at the meeting.) At this point, 1:50 p.m., Mr. Bowers entered the meeting. REPORTS OF COMMITTEES: FISCAL YEAR 1991-92 OPERATING BUDGETS FOR THE GRTC TRANSIT SYSTEM AND PARKING OPERATIONS: The Budget Review Committee submitted a written report advising that the Committee met on March 26, 1991 to review the operating budgets and make certain changes, as well as address issues concerning the $1.50 STAR service fare; that federal regulations governing the STAR service were revised and re-issued as a Proposed Rule on April 4, 1991, and if enacted as presently written, the regulations will require a mandatory STAR service fare of $1.00; that on April 26, 1991, the Committee met again to continue reviewing the operating budgets and addressing issues concerning the $1.50 STAR service fare, that said review resulted in a recommendation to establish discount weekly and monthly unlimited ride passes for the STAR service as a means of reducing the service fare until the final requirements associated with the aforementioned federal regulations become known, and that the requirements are expected to be finalized by July 26, 1991, when the Final Rule is issued. It was further advised that budget deficit support from the City of Roanoke for fiscal year 1990-91 is $268,516.00; and the budget deficit support for fiscal year 1991-92 is requested at $338,516.00, and that the recommended budgets call for the following: continued transit, ridesharing and parking services at the same basic levels of service currently provided, excepting the two portions of the regular route transit service described in the recommended transit budget; no transit fare increases; establishment of STAR service discount weekly and monthly unlimited ride passes as described in the recommended transit budget; Campbell Court monthly parking rate increase from $40.00 to $42.50; increased transit operation expense of only 1.7 percent; and parking operation expense fully recovered by fee charged for the services rendered. The Budget Review Committeee recommended that the Board of Directors approve the recommended budgets. (For full text, see report on file in the Secretary's Office.) Mr. Musser moved that the Board concur in the recommendation of the Budget Review Committee. The motion was seconded by Mr. Fitzpatrick. With regard to the discontinuation of the Roanoke Centre for Industry and Technology {R.C.I.T.) bus route because of the budget situation, Mr. Fitzpatrick inquired as to what the ridership has been and whether an effort has been made to make sure that those persons who have been riding on this route are aware that the route will not be continued; whereupon, the General Manager advised that the ridership on this particular route averages ten people per day and that notices have been placed on the buses for over a week notifying riders that this recommendation will eliminate bus service along that corridor. Mr. Fitzpatrick commented that he recalled some type of commitment being made to the Gardner-Denver Company to provide public transit service, and questioned if they have been notified that this will occur; whereupon, the General Manager stated that he was not aware of such an agreement and that Valley Metro has not notified Gardner-Denver of the discontinuation of the route, but that he will do so. Mr. Fitzpatrick suggested that the General Manager consult with the City's Chief of Economic Development to find out if there was such a commitment, and requested that he follow up on the matter. The motion of Mr. Musser, seconded by Mr. Fitzpatrick, was unanimously adopted. OTHER BUSINESS: PARA-TRANSIT FARES: Ms. Karen B. Michalski, Executive Director, Center for Independence for the Disabled, appeared before the Board and presented a petition signed by more than 500 persons requesting that the Board consider reducing the para-transit fare to $.50 for a one-way fare. Ms. Michalski said that the Board had previously stated that the para-transit fare of $1.50 could be reviewed during consideration of Greater Roanoke Transit Con,party's fiscal year 1991-92 budget, and that the petition asks for the reduction in fare based on the Department of Transportation's policy against pricing the service out of the reach of the users. She stated that people with disabilities understand budget constraints and appreciate the effort that the Board has made to increase the para-transit service; however, they would like for the Board to understand that the $1.50 one-way fare places an undue hardship on a number of people who depend on para-transit as their method of mass transportation. President Taylor expressed appreciation to Ms. Michalski for her com- ments and for presentation of the petition. Mr. Fitzpatrick stated to the General Manager that he understands that a Transit Advisory Committee has been established, and requested information on the names of the members of the committee; whereupon, the General Manager advised that he would provide this information to the Board. business, the President declared the meeting There being no further adjourned at 1:55 p.m. ATTEST: Secretary GREATER ROANOKE TRANSIT COMPANY June 24, 1991 A regular meeting of the Board of Directors of the Greater Roanoke Transit Company was called to order by the President, Dr. Noel C. Taylor, on Monday, June 24, 1991, at 1:30 p.m., in the City Council Chamber, fourth floor of the Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to written notification by the Secretary of the Corporation. PRESENT: Directors David A. Bowers, Elizabeth T. Bowles, Beverly T. Fitzpatrick, Jr., James G. Harvey, II, Howard E. Musser, William White, Sr., and President Noel C. Taylor .................................................. 7. ABSENT: None ........................................................ O. Also present were Mr. W. Robert Herbert, Vice President of Operations, Greater Roanoke Transit Company; Mr. Wilburn C. Dibling, Jr., General Counsel, Greater Roanoke Transit Company; Mr. Mark A. Williams, Assistant General Counsel, Greater Roanoke Transit Company; Mr. Joel M. Schlanger, Treasurer, Greater Roanoke Transit Company; Ms. Mary F. Parker, Secretary, Greater Roanoke Transit Company; Mr. Stephen A. Mancuso, General Manager, Valley Metro; and Ms. Kathryn V. Pruitt, Assistant General Manager, Valley Metro. The meeting was opened with a prayer by President Noel C. Taylor. The Pledge of Allegiance to the Flag of the United States of America was led by President Taylor. MINUTES: Mr. Fitzpatrick moved that the reading of the minutes of the regular meeting held on Monday, May 20, 1991, be dispensed with, and that the minutes be approved as recorded. The motion was seconded by Mr. Harvey and unanimously adopted. (For full text of minutes, see minutes on file in the Secretary's Office.) BID OPENINGS: BIDS FOR TRANSIT COACHES: Pursuant to notice of advertisement for bids for ten 35 foot transit coaches, said bids to be received by the Secretary until 1:00 p.m., on Monday, June 24, 1991, and to be held, opened and read before the Board of Directors at 1:30 p.m., on that date, or as soon thereafter as the matter may be heard, the President asked if anyone had any questions about the advertisement for bids, and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the following bids: BIDDER Gillig Corporation UNIT PRICE $172,793.00 TOTAL PRICE $1,727,930.00 ORION Bus Industries of America, Inc. 183,966.00 1,839,660.00 Mr. Harvey moved that the bi ds be referred to a committee to be appointed by the President for tabulation, report and recommendation to the Board of Directors. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. The President appointed Messrs. William White, Sr., Chairman, Kit B. Kiser and Stephen A. Mancuso as members of the committee. BIDS FOR FARE BOXES: Pursuant to notice of advertisement for bids for fare boxes, said bids to be received by the Secretary until 1:00 p.m., on Monday, June 24, 1991, and to be held, opened and read before the Board of Directors at 1:30 p.m., on that date, or as soon thereafter as the matter may be heard, the President asked if anyone had any questions about the advertisement for bids, and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the sole bid of GFI GENFARE, in the total amount of $221,070.00. Mr. Harvey moved that the bid be referred to a committee to be appointed by the President for report and recommendation to the Board of Directors. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. The President appointed Messrs. William White, Sr., Chairman, Kit B. Kiser and Stephen A. Mancuso as members of the committee. BIDS FOR RADIO EQUIPMENT: Pursuant to notice of advertisement for bids for radio equipment, said bids to be received by the Secretary until 1:00 p.m., on Monday, June 24, 1991, and to be held, opened and read before the Board of Directors at 1:30 p.m., on that date, or as soon thereafter as the matter may be heard, the President asked if anyone had any questions about the advertisement for bids, and no representative present raising any question, the President instructed the Secretary to proceed with the opening of the bids; whereupon, the Secretary opened and read the sole bid of MOTOROLA COMMUNICATIONS and ELECTRONICS, INC., in the total amount of $284,579.74. Mr. Harvey moved that the bid be referred to a committee to be appointed by the President for report and recommendation to the Board of Directors. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. The President appointed Messrs. William White, Sr., Chairman, Kit B. Kiser and Stephen A. Mancuso as members of the committee. GENERAL MANAGER: MANAGEMENT LETTER: The General Manager s~mitted the Management Letter dated June 24, 1991, with regard to the GRTC Citizens Advisory Committee, and the Section 3 Federal Capital Grant Application. (For full text, see Management Letter on ~le in the Secretary's Office.) Mrs. Bowles moved that the Management Letter be received and ~led. The motion was seconded by Mr. Fitzpatrick and unanimously adopted. FINANCIAL AND OPERATING REPORT: The General Manager s~mitted the Financial and Operating Report for the month of May, 1991. (For full text, see report on file in the Secretary's Office.) Mr. White moved that the report be received and ~led. The motion was seconded by Mr. Musser and unanimously adopted. OTHER BUSINESS: NONE. There being no further business, the President declared the meeting adjourned at 1:55 p.m. APPROVED: ATTEST: Secretary