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HomeMy WebLinkAboutCouncil Actions 10-03-05McDaniel ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 3, 2005 9:00 A.M. ROOM 159 AGENDA Call to Order--Roll Call. (Council Member Dowe was absent. A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, and to interview applicants for a vacancy on the Roanoke City School Board, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. Approved (6-0) File #110-467 A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss the Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. Approved (6-0) File #132-496 Items listed on the 2:00 p.m. Council docket requiring discussion/ clarification, and additions/deletions to the 2:00 p.m. agenda. (15 minutes) Topics for discussion by the Mayor and Members of Council. (5 minutes) BRIEFINGS: · Draft Art Master Plan · Library Study · Wonju Update · Personal Property Update · Corridor Landscape Initiatives 20 minutes 30 minutes 20 minutes 30 minutes 15 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 12:00 P.M., IN ROOM 159, FOR A JOINT MEETING OF COUNCIL AND THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY. THE AUDIT COMMI'I-fEE MET AT 1:00 P.M., IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY JOINT MEETING Partners in Progress OCTOBER 3, 2005 12:00 P.M. ROOM 159 m CALL TO ORDER. ROLL CALL: WELCOME: AGENDA Roanoke Redevelopment and Housing Authority Mayor Harris Chairman Fink INVOCATION AND LUNCH. DISCUSSION ITEMS: Strengthening the Partnership between the City and the Housing Authority (RRHA Comments) The role of the Housing Authority in connection with the City's Strategic Housing Plan (RRHA Inquiry) 3 COMMENTS BY COUNCIL MEMBERS/HOUSING AUTHORITY COMMISSIONERS. THE ROANOKE REDEVELOPMENT HOUSING AUTHORITY MEETING WAS DECLARED IN RECESS TO BE IMMEDIATELY RECONVENED IN ROOM 159, FIRST FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 4 ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 3, 2005 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (All Council Members were present, Mr. Dowe arrived late.) The Invocation was delivered by Council Member Alfred T. Dowe, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Today's Council meeting will be replayed on Channel 3 on Thursday, October 6, 2005, at 7:00 p.m., and Saturday, October 8, 2005, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SO,ARE TO ACCESS THE AGENDA. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLO'I-rED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-rED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI'I-I'EE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of General Education Program graduates. City Manager.) File #184 (Sponsored by the Proclamation declaring October 2 - 9, 2005, as Mental Illness Awareness Week. File #3-22 6 Proclamation declaring October 9 - 15, 2005, as Fire Prevention Week. File #3-70 Proclamation declaring October 2005 as Crime Prevention Month. File#3-5 Proclamation declaring October 2005 as Domestic Violence Awareness Month. File #3-5 Proclamation declaring October 2005 as National Disability Employment Awareness Month. File #3-353 w ¢-1 CONSENT AGENDA Approved (7-0) ALL MA3-1'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Qualification of the following persons: Wyona M. Lynch-McWhite as a member of the Roanoke Arts Commission, for a term ending June 30, 2008; Gail Burruss as a member of the Human Services Advisory Board, for a term ending November 30, 2008; Stanley G. Breakell and Pamela S. White as members of the Roanoke Public Library Board, for terms ending June 30, 2008; and Harold H. Worrell, Sr., as a member of the War Memorial Committee, for a term ending June 30, 2007. RECOMMENDED ACTION: Receive and file. File #15-110-230-318-323 REGULAR AGENDA 4. PUBLIC HEARINGS: Conveyance of certain City-owned property located on Salem Avenue and Norfolk Avenue, S.W., to the Times World Corporation in exchange for certain property owned by the Times World Corporation located on Campbell Avenue, S. W., in connection with the future development of a downtown parking garage· Darlene L. Burcham, City Manager· Adopted Ordinance No. 37195-100305. (7-0) File #166-553 5. PETITIONS AND COMMUNICATIONS: Presentation by Council Member Brian J. Wishneff with regard to economic development opportunities from The Hotel Roanoke to Victory Stadium· File #122-247-450 Request to present cost collection results for fiscal year 2004-05· Donald S. Caldwell, Commonwealth Attorney, Spokesperson. (Sponsored by Mayor C. Nelson Harris and Vice-Mayor Beverly T. Fitzpatrick, Jr.) File #133 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION; Acceptance of the Bulletproof Vest Partnership Grant reimbursement from the Bureau of Justice Programs; and appropriation of funds. Adopted Budget Ordinance No. 37196-100305. (7-0) File #5-60-236 Appropriation of additional revenue received from the Virginia Department of Emergency Management through its Hazard Mitigation Grant Program, in connection with removal of a building located at 1428 10th Street which was subject to repetitive flooding. Adopted Budget Ordinance No. 37197-100305. (7-0) File #2-60-236-237 Authorization to purchase and demolish property located at 3303 Garst Mill Road, S. W., through the Hazard Mitigation Grant Program; and appropriation of funds. Adopted Budget Ordinance No. 37198-100305 and Ordinance No. 37199-100305. (7-0) File #2-60-236-237 Authorization to execute agreements with the Virginia Department of Transportation to locally administer and implement three projects in the City of Roanoke as part of the State's Revenue Sharing Program; and appropriation of funds. Adopted Budget Ordinance No. 37200-100305 and Resolution No. 37201-100305. (7-0) File #60-77 Execution of an agreement with the Roanoke Regional Airport Commission in connection with improvements to the intersection of Aviation Drive and Towne Square Boulevard; and appropriation of funds. Adopted Budget Ordinance No. 37202-100305 and Resolution No. 37203-100305. (7-0) File #9-60 Appropriation of funds in connection with the Art Museum of Western Virginia and the Civic Facilities Expansion and Renovation projects. Adopted Budget Ordinance No. 37204-100305. (7-0) File #60-416 Appropriation of funds for various capital projects. Adopted Budget Ordinance No. 37205-100305. (7-0) File #60-217 9 The City Manager introduced Ford P. Weber, Director of Housing and Neighborhood Services, effective October 3, 2005. File #1 78 Adopted Resolution No. 37206-100305 authorizing the City Manager to donate up to 20 surplus vehicles to the chambers of commerce for localities affected by hurricanes Katrina and Rita. (7-0) The City Manager advis.e.d of a cooperative arrangement between the C~ty of Roanoke and the City of Gulfport, Mississippi, to assist with various needs as a result of the hurricane. The City Manager advised that on October 3, a six- member recovery planning team, comprised of personnel from the Roanoke/Fire EMS department was deployed for 15 days to Lake Charles/Calcasieu Parish, Louisiana, to assist in response and recovery planning, mass care, communications, commodity distributions, re-entry and stabilization. She stated that Fire-EMS Battalion Chief Jeff Beckner will be in command of the first team which will be replaced by a second group after 15 days. · Roanoke-area service groups and organizations were encouraged to determine how they may contribute as well as adopt "sister" groups in affected hurricane areas, and the Mayor or the City Manager were requeste.d to contact other localities in the Metropohtan Statistical Area to .encourage their support of efforts to assist Iocahties affected by Hurricanes Katrina and Rita. File #68-70-237 Council concurred in a request of the City Manager to convene in Closed Session to discuss a matter with regard to acquisition of real property, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. File #132 b. DIRECTOR OF FINANCE: Financial report for the month of August 2005. Received and filed. File #10 7. REPORTS OF COMMI'I-rEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: A Resolution reappointing S. Deborah Oyler, as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years, commencing on October 21,2005. Adopted Resolution No. 37207-100305. (7-0) File #15-110-207 A Resolution reappointing Stuart H. Revercomb, as a Director of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years, commencing on October 21,2005. Adopted Resolution No. 37208-100305. (7-0) File #1 S-110-207 10. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and/or comments by the Mayor and Members of City Council. None. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11 1 1. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MA'II'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Debra CaldwelI-Shelton, 2817 Lyndhurst Street, N. W., spoke with regard to wheelchair accessibility at the Roanoke Civic Center. File #192-353 Mr. Robert E. Gravely, 727 2gth Street, N. W., spoke with regard to affordable housing in the City of Roanoke. File #1 78 In conjunction with a Proclamation issued by the Mayor earlier in the m.e. eting designating the month of October as Crime Prevention Month, Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., commended the Police Department on the manner in which a potentially dangerous situation involving an elderly relative was handled. File #3-5 12. CITY MANAGER COMMENTS: The City Manager advised that beginning October 3, parking tickets will be issued by downtown parking ticket enforcement officers using handheld computers that print easy to read tickets on water proof paper. The City Manager called attention to the following activities: Fall Waterways Cleanup and Celebration which was held on Saturday, October 1 from 8:30 a.m. - 2:00 p.m., along the banks of the Roanoke River. 2005 Business Festival on Saturday, October 1, which was held at the Goodwill Industries parking lot on Melrose Avenue from 10:00 a.m. to 4:00 p.m. Kickoff for the Market Study which was held on Saturday, October 1 at 11:00 a.m. Fall Festival which was held on the City Market on Saturday, October 1 from 10:00 a.m. to 4:00 p.m. Roanoke River Flood Reduction Project ground breaking on October 4 at 10:00 a.m., at the Roanoke River next to the 9th Street Bridge. Presentation of the consultants report on the Roanoke Public Library on October 3 at 6:00 p.m., at the Jefferson Center. · Juvenile Diabetes Research Foundation Walk on Sunday, September 25 from 2:00 p.m. to 5:30 p.m. File #42-87-353 CERTIFICATION OF CLOSED SESSION. (7-0) Jason Bingham wa~ appointed as a member of the Roanoke City School Board to fill the unexpired term of Gloria P. Manns, resigned, ending June 30, 2006. File #15-110-467 Brownie Polly was appointed as a member of the Roanoke Civic Center Commission for a term ending September 30, 2008. File #15-110-192 C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853~2444 FAX: (540) 853-1~45 October 3, 2005 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, and to interview applicants for a vacancy on the Roanoke City School Board, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, CNH:snh C. Nelson Harris Mayor C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W. ROOM 452 ROANOKE, V1RGINI^ 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 October 3, 2005 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the Citizen of the Year, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, CNH:sm C. Nelson Harris Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virgmia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Draft Art Master Plan This is to request space on Council's agenda for a 20 minute presentation on the above referenced subject. Re %pectfully ~31 itted, Darlene L. B~Ircham City Manag~ DLB:sm C: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Library Study This is to request space on Council's agenda for a 30 minute presentation on the above referenced subject. Darlene L Bu~cham City Manager~ DLB:sm C: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.rom~okegov.corn October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Wonju Update This is to request space on Council's agenda for a 20 minute presentation on the above referenced subject. Respectfully sub~ m DLB:sm c: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Personal Property Update This is to request space on Council's agenda for a 30 minute presentation on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm C: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Corridor Landscape Initiatives This is to request space on Council's agenda for a ] 5 minute presentation on the above referenced subject. Respectfully submitted, City Manager DLB:sm c: City Clerk City Attorney Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Governor's "Race to GED" Program This is to request space on Council's agenda for a 10 minute presentation on the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm c: City Clerk City Attorney Director of Finance OCT 13 2005 2:I1PM ROAMOKE REDEVELOPMEMT 540 983-9200 p.2 STRENGTHENING THE PARTNERSHIP City Council and the City Administration have put an unprecedented emphasis on housing and neighborhoods in Roanoke. City Council established a public policy to focus Community Development Block (}rants in targeted neighborhoods, and tho City Admlni.~txation has established priority neighborhoods in which funds have been focused. Thc City AdmlnL~tration has also n~,q~ clear tho desire to have more upscale housing inthe City. The City has developed a Straiegic Housing Pkn that will establish a housing and neighborhood roadmap to guide the City, other agencies, non-profits, and private developers. City Council established the Roanoke Redeveiopm~nt and Housing Authority (RRHA) to be its agem to implemem housing and community development pmgram.~ In order to get the greatest benefit t~om implememing public/private plmnarships to create new housing and to revitalize existing neighborhoods, it is essenfisl that thc City and RRHA have the strong{st possible parmership. Il is in the best interests of the citizens of Roanoke that ~ lac a strong bond between those two public entities. Why [mrt,,er with RRHA? RRHA is a public entity and shares the same vision as the city to improve or develop homing in the city, to strengthen city neighborhoods and provide the greatest diversity in housing. The General Assembly has assigned certain powers to RRHA to implen~nt housing and community development programs. City Council appoints members of tho Board, and no other homing entity has a Board appoimed by City Council or the legislative authority to collaborate with the private sector in order to enlumce the marketability and value of RRHA has more experience in developing and operating housing in the city thsn any other entity routinely receiving money for housing from the city. In thc past several ~ RRHA has developed a reputation as a successful, strong, efficient, creative urgani~aion that collaborates well with others. We have been successful with difficult projects that were importam to tho city. RRHA has hoen a strong panner in assisting the city in recyelin~ blighted and undenltilized land in the city for economic development. We understand what it takes to holp make the city stronger. RRHA has a better undemanding of housing issues than any other entity. By being an owner and on-site manager of bousing for low-income families as w~ll as a developer, we und~sland beth the social and tho business sides ofbousing. RRHA has devebped progressive policies for housing that will result in increased wealth of low-income families and improved services to help families become self-sufficient. We are viewed as leaders in our industry in tho state. Our collaboration has produced the Serf- Sm~iciency Consortium that brings together the major service delivery agencies to better coordinate services that focus on the outcome of self-sufficieney. OCT 13 2005 2:llPM ROAMOKE REDEVELOPMEMT 540 ~83-8200 p.3 · RRHA has a strong desire to be the leading partner with the city to implement the city vision and its Comprehensive Plan. RRHA has assembled an outstanding staffthat has exceptioml experience in all aspects of housing including services, financing, construction, rehabilitation, management, property assembly, implementation planning, collaboration with others, and understanding the city vision. RRHA has demonstrated a commitment to the city by developing a range of housing. This includes quality public housing, private LIHTC projects, homes for sate, market-rote rental housing in downtown, and rehabilitation financing for existing properVy owners. We are taking on a substantial rehabilitation task to improve a critical block near downtown to provide an opportunity for more market-rate homeownorship. RRHA has been successful in putting together pubic/private financing for development and rehabilitation. RRHA is respected by ban~s md tax equity firms for our succcssfol re~ord. We know what lenders need and how to develop ~nd provide that information to them. What steps has RRHA taken to effect a partnership? The Bma'd of Coamdssioners has been working over an extended period to improve relations with the City and to develop a strong working partnea~p with the City for the benefit of the citizens of Roanoke City. · In order to improve and strangthen the partnership with the City, we now have in place the Memorandum of Understanding between the City and RRHA. Additionally, the Board of Commissioners 1~ committed to moving RRIqA'$ ofl~c~ downtown in order to provide better communicatiom and interaction between RRHA's staff ami the city's staffand departments, in particular Harming, Economic Development and Neighborhoods. The City Manager and RRHA's Executive Director and the respective staffs ofhoth organizations, and the City's consultants, are working to develop layouts to consolidate RRHA and some oftbe City's departments into Municipal North. What remains to be done? To effect better commurdoations ~ interactions, the stafls~e of the City and RRHA need to develop a joint operational plan for community development and housing ("Joint Plan") to spell out what the partnership between RRHA and the City will look like. In particular, with the recent hiring ora new Director of Neighborhoods and Housing by the City, the new Strategic Homing Plan (to he acted on in the near future by Council), and the ~nt of lohn Baker in 2006, this takes on even greater importance that this be done sooner rath~ ~han later. OCT 13 2005 2:llPM RORMOKE REDEVELOPMEMT 540 983-8~00 .As part of the move downtown, it is imperative that we keep the RRHA "Team" together. John Baker and the staff have worked long and hard to break down the "silos" that existed within RRHA when John came. They have succeeded in doing this and have developed an extremely effective organization. We need to ensure none of this hard work is undone by the We ne~ to ensure th~ RRHA n~intains a separate identity within the community. We have heard from members oftha community already of concerns that RRHA is going to become "just another departme~ within the City", and they are concerned about th~. We will need to do a great job communicating with not only our clients within public heusin~, bm also the community as a whole on why we are making this move. ROANOKE September 28, 2005 Municipal Auditing 215 W. Church Avenue, Room 502 Roanoke, VA 24011 ~1517 (540) 853-2644 FAX (540) 853-6395 E-mail: auditor@roanok~ Mayor C. Nelson Harris Vice-Mayor Beverly T. Fitzpatrick, Jr. Alfred T. Dowe, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Dear Committee Members: This is to advise you of a meeting of the Audit Committee of Roanoke City Council to be held Monday, October 3, 2005, in City Council's Conference Room at 1:00 p.m. A copy of the agenda for this meeting and related materials are attached. In order to expedite the meeting, please review these items and contact Municipal Auditor, Drew Harmon, in advance if you have any questions. We will have an opportunity for questions during the meeting. Sincerely, M. Rupert Cutler Chair, Audit Committee Attachments C: Drew Harmon, Municipal Auditor Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Larry Brown, Public Information Officer Evelyn W. Powers, City Treasurer Sherman A. Holland, Commissioner of Revenue /~lary F. Parker, City Clerk Tim Conner, KPMG LLP AGENDA Audit Committee of Roanoke City Council October 3, 2005 1:00 p.m. CALL TO ORDER: Roll call - Mrs. England INTERNAL AUDIT REPORTS: A. Audit Findings Follow Up B. Police Department Cash Funds C. Sheriff's Canteen Fund &Jail Inmate Fund UNFINISHED BUSINESS: None NEW BUSINESS: A. Audit Committee Annual Report -June 30, 2005 B. Municipal Auditing Annual Report -June 30, 2005 OTHER BUSINESS: A. N.A.L.G.A. Peer Review of City of Roanoke Municipal Auditing B. Letter from Auditor of Public Accounts 6. ADJOURNMENT Office of the Mayor CITY OF ROANOKE WHEREAS every individual, family and community should understand that mental health is an essential part of overall healt]~ and suicide prevention can be reduced by removing the stigma of seeking care; and WHEREAS, it is essential to eliminate disparities in mental health by promoting well-being for all citizens, regardless of race, ethnicity, language, place of residence, or age, and to ensure equity of access, delivery of services, culturally competent care to all, and improvement of outcomes through public and private partnerships; and WHEREAS, consumers and families need the necessary information and the opportunity to exercise choice over care decisions, including individualized plans of care, expanded organizational employment support, enhanced rights protection, better criminal and juvenile justice diversion, re-entry programs and improved access to housing; and }I~IEREAS, every individual should have the opportunity for early and appropriate mental health screening, assessment and referral to treatment; and IFHERE.4S, adults and children with mental illness deserve ready access to evidence-based best treatments, services and support leading to recovery; and IFHEREAS, the mental health system is responsible for providing consumers, providers and the public with quality, accessible and accountable information, while supporting improved care and information dissemination. NOW, THEREFORE, L C Nelson Harris, Mayor of the City of Roanoke, Virginia, in order to increase public awareness of severe mental illness and to promote greater understanding for those who suffer from the potentially disabling symptoms of these disorders, do hereby proclaim October 2 - 9, 2005, throughout this great .,Ill-America City, as MENTAL ILLNESS AWARENESS WEEK. Given under our hands and the Seal of the City of Roanoke this third day of October in the ' A TI'EST: Mary F. Parker C Nelson Harris City Clerk Mayor Office od'the Mayor CITY OF ': ?' ROANOKE Virginia fire departments respond to more than 21,000 fires per year; home fires claimed more than 3, 000 lives in the United States in 2004, and 82 per cent of fire deaths nationwide happen in the home; and WHEREAS, the City of Roanoke recognizes the significant personal and economic toll that fire takes on its citizens; and WHEREAS, the City of Roanoke understands that safety measures can significantly cut the risk of fire; a fire can spread rapidly and a quick escape from the home increases the chances of survivah and WHEREAS, smoke alarms have proven to be an effective life-saver, having helped to decrease the home fire death rate by one half since introduction to the general public; and WHEREAS, the City of Roanoke joins with the National Fire Protection Association (NFPA) in reaching out with a message for all citizens of Virginia in commemoration of national safety support by fire departments, schools and other public safety advocates; and WHEREAS, "It's Fire Prevention Week: Use Candles With Care," is an important reminder for all citizens' during Fire Prevention Week 2005. NOW, THEREFORE, L C Nelson Harris, Mayor of the City of Roanoke, Virginia, urge ali citizens to heed advice and to install and maintain smoke alarms, and do hereby proclaim the week of October 9 - 15, 2005, throughout this great All-America City, as FIRE PREVENTION WEEK. Given under our hands and the Seal of the City of Roanoke this third day of October in the year two thousand and five. ATTEST: Mary F Parker City Clerk C. Nelson Harris Mayor Office of the Mayor OF ROANOKE I the vitality of the City of Roanoke depends on how safe we keep our homes, neighborhoods, schools, workplaces and communities; and crime and fear of crime threaten the community's health, prosperity and quality of life; and WItEP~dS, people of all ages must be made aware of what can be done to prevent themsetvcs, their families, neighbors and co-workers from being harmed by crime; and WHEREAS, personal injury, financial loss and community deterioration resulting from crime are intolerable and requlres an investment by the entire community; and WHEREAS, crime prevention initiatives must itwlude self-protection and security, including collaborative efforts to make neighborhoods safer for all ages and the development of positive opportunities for young psople; and I~tqlEREAS, effective crime preuention programs excel b'eeause of partnerships among law enforae~, other government agencies, civic groups, schools, faith communities, b~tslneSS~s and individuals as thty ~elp to nurture a sharedresponstbtttty to keep a COmmunity safe. NOW, TIIgREFORE, I, C. Nelson Harris, Mawr of the City of Roanoke, Ylrginia. urge all citizens, go~ernment ogenetes, public and private institutions and businesses to invest in the power of prevention and to work together to make Roanoke a safer and stronger community, and do hereby proclaim the month of October. 2005. throughout this great All. America City. as CRIME PREVENTION MONTIt. Given under our hands and the Seal of the City of Roanoke this third day of October in the year two thousand and flve. ATTEST: Mary F. Parker City Clerk C. Nelson Harris Mayor Office of the Mayor CITY OF ROANOKE the Roanoke Police Department is committed to educating the public on domestic violence for the enhanced safety o fall ¢itigens: and WHEREAS, domestic violence can affect anyone regardless of age, race. gender or socio~economic status; and WHEREAS, many victims are ashamed to reveal ~heir plight, thus continuing to suffer through years of terrifying and dangerous abuse; children often witness domestic violence, while feeling helpless to stop the abuse of the victim, and WHEREAS, domestic violence can change from day to day, but seldom changes for the better unless someone intervenes; dealing effectively with domestic violence requires a coordinated and integrated response J~om many different groups and social agencies; and WHEREAS, the Roanoke Police Department works continuously with these groups and social agencies to educate the public regarding domestic violence and reach o~t to victims. NOW, ?tlEREFORE, 1, C Nelson Harris, Mayor of the City of Roanoke, Virginia, urge all cltisenl to work in c~ion with various a~n*i~s to recognize domestic violence and encourage ulcttrns to seek help, and do hereby proclaim October, 2005. throughout this great All-Ame~}ca Ctty, (IS DOMESTIC VIOLENCE AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this third day of October in the year two thousand and.five. Mary I~ Parker City Clerk C. Nelson Harris Mayor Office of the Mayor CITY OF ROANOKE tFI-IE~, to recognize the contributions of Americans with disabilities and to ensure equal opportuntiy in the wor&force, in 1945, the United States Congress designated October of each year as NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH,. and WItEREAS, the Americans with Disabilities Act of 1990 (ADA) has brought about important progress in our Nation; and WHEREAS, the National Disability Employment Awareness Month's theme, "WORKERS WITH DISABILITIES.- READY FOR TOMORROW'S JOBS TODAY" promotes the enthusiasm, motivation, and skills of employees with disabilities; and WHEREAS, nationwide our community leaders, businesses and vocational rehabilitation organizations are working together to educate and increase awareness of the abilities of employees with disabilities and to break down the barriers that exist in our communities; and 191-1EREAS, the Mayor's Committee for People with Disabilities, a volunteer group of citizens and business leaders, with and without disabilities, from the City of Roanoke, Roanoke County, the City of Salem, and the Town of Vinton, works to improve the physical, psychological, social, and spiritual well-being of persons with disabilities in the Roanoke Valley, and to educate the public about resources available to enable citizens with disabilities to make the most of their potential; and WHEREAS, the City of Roanoke and the Mayor's Committee for People with Disabilities continues to work diligently with Roanoke Valley organizations and citizens to recognize the value of employees with disabilities and their employers through special programs and activities throughout the year and to uphoM the fundamental commitment of jastice and equality for all people. NOW, THEREFORE, I, C Nelson Harris, Mayor of the City of Roanoke, Virginia, do hereby proclaim October 2005, throughout this great All-America City, as DI&4BILITY EMPLOYMENT AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this third day of October in the year two thousand and ATTEST: Mary l~ Parker C. Nelson Harris City Clerk Mayor CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 5, 2005 File #15-110-230 Judith M. St. Clair, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. St. Clair: This is to advise you that Wyona M. Lynch-McWhite has qualified as a member of the Roanoke Arts Commission, for a term ending June 30, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Kathleen W. Lunsford, Chair, Roanoke Arts Road, S. W., Roanoke, Virginia 240:~5 Stephanie M. Moon, CMC, Deputy City Clerk Commission, 2305 Carter Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Wyona M. Lynch-McWhite, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission, for a term ending June 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~ day offS_ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT K:\oath and leaving serviceL~rts Corranission\Wyona Lynch-McWhite oath05.doc CITY OF R 4NOKE Office of the Cmty Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #110-318 Teresa I. McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: This is to advise you that Gall Burruss has qualified as a member of the Human Services Advisory Board for a term ending November 30, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Gall Burruss, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Human Services Advisory Board, for a term ending November 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this~ \ day of~ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT K:\oath and leaving service\Human Services Advisory Board\Gail Burress oath reappoint.doc MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'uginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us - October 6, 2005 File #110-323 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Stanley G. Breakell, Chair Roanoke Public Library Board 3256 AIlendale Street, S. W. Roanoke, Virginia 24014 Dear Mr. Breakelh This is to advise you that Stanley G. Breakell and Pamela S. White have qualified as members of the Roanoke Public Library Board for terms ending June 30, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Sheila S. Umberger, Acting Director, Roanoke Public Libraries Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stanley G. 8reakell, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board, for a term ending June 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me th'~day of ~t~, 2005. /'-/ BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY , DEPUTY CLERK K:\oath and leaving service~'oa public library board\Stanley G Breakell oath05.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Pamela S. White, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board, for a term ending June 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me thisl~-~ day of_~ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT K:\oath and leaving service~roa public library board~Pamela S White oath05.doc C/TY OF ROA_.NO/(E Office of the C~ty Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 5, 2005 File #15-110-323 Stephanie M. Moon, Secretary War Memorial Committee Roanoke, Virginia Dear Ms. Moon: This is to advise you that Harold H. Worrell, Sr., has qualified as a member of the War Memorial Committee, for a term ending June 30, 2007. Mary F. Parker, CMC City Clerk MFP:ew pc: Sloan H. Hoopes, Chair, War Memorial Committee, 2003 Maiden Lane, S. W., Roanoke, Virginia 24015 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Harold H. Worrell, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the War Memorial Committee, for a term ending June 30, 2007, according to the best of my ability (So help me God). BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT L:\CLERKXDATA\CIOS 1 \Qualifications\Worrell.oath.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #166-553 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37195-100305 authorizing the City Manager to execute the necessary documents for conveyance of a 0.467 acre parcel of City- owned property known as Parcel S-A, identified as Official Tax No. 1010106, located on Salem Avenue, S. W., to the Times World Corporation in exchange for a 0.422 acre parcel of land located on Campbell Avenue bearing Official Tax No. 1010829, for development of a downtown parking garage, upon certain terms and conditions, and repealing Ordinance No. 37173-081505, as more fully set forth in a letter from the City Manager addressed to the Council under date of October 3, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely,~ ~. ~ Mary F. Parl~er, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Philip C. Schirmer, City Engineer K:~AGENDA CORRESPONDENCE,agenda correspondence 05\Oct 05\Oct 3 2005 con*espondence.dco IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of October, 2005. No. 37195-100305. AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a 0.467 acre parcel of City-owned property known as Parcel SA, identified as new Official Tax No. 1010106, located on Salem Avenue, S.W., to the Times- World Corporation in exchange for a 0.422 acre parcel bearing Official Tax No. 1010829, located on Campbell Avenue, S.W., for development of a downtown parking garage, upon certain terms and conditions; and repealing Ordinance No. 37173-081505, in order to provide for a revised description of the property being conveyed to the Times-World Corporationi and dispensing with the second reading of tiffs ordinance. WHEREAS, a public hearing was held on October 3, 2005, pursuant to §§15.2-1800(B) and 15.2-1813, Code of Virginia (1950) as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the conveyance of a 0.467 acre parcel of City-owned property known as Parcel SA, identified as new Official Tax No. 1010106, located on Salem Avenue, S.W., to the Times-World Corporation in exchange for a 0.422 acre parcel located on Campbell Avenue, S.W., bearing Official Tax No. 1010829, for development of a downtown parking garage, upon certain terms and conditions and as more particularly described in the City Manager's letter and attachments thereto, to this Council dated October 3, 2005. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Ordinance No. 37163-081505, adopted August 15, 2005, is hereby repealed. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Conveyance of City-Owned Property To Roanoke Times - Lot 5A (New TM #1010106) The City owns property located on Salem Avenue, SW, which is currently used for parking of official vehicles. The City desires to convey this property to the Roanoke Times in exchange for a parcel located on Campbell Avenue, SW, containing approximately 0.422 acres, identified by Tax Map #1010829, which is owned by the Times. This parcel will be used for the future development of a downtown parking garage. The property being conveyed by the City is identified as new TM #1010106, containing a total of approximately 0.467 acres defined as Lot 5A on the attached plat (Attachment #1). On August 15, 2005, Council adopted Ordinance No. 37163-081505, which authorized the conveyance of a 0.449 acre parcel known as Parcel l-A, bearing Official Tax Map #1010107. The plat was subsequently revised, changing the name of the parcel to be conveyed to Parcel 5A. A new Tax Map number (1010106) has been assigned to Lot 5A. Recommended Action(s): Following a public hearing, authorize the City Manager to execute a deed of exchange to convey the property designated as Parcel 5A (TM #1010106) containing approximately 0.467 acres as shown on the Plat of Street Vacation, Subdivision and Combination made for City of Roanoke, Virginia dated August 26, 2005, to the Roanoke Times, in exchange for the parcel identified by Tax Honorable Mayor and Members of Council October 3, 2005 Page 2 Map #1010829 (Attachment #2), and repeal Ordinance No. 37163-081505. Such documents shall be approved as to form by the City Attorney. Respectfully submitted, City Manager DLB/SEF Attachments C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Engineering Coordinator CM05-00140 LI Attachment #2 Property to be Acquired PLAT OF SURVEY FOR CITY OF ROANOKE ~ ~o' o ~e' ~o' C411PBELL AVENUE WEST The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times ................................................... + ....................... MARY F. PARKER CITY OF ROANOKE CLERK'S OFFICE 215 CHURCH AVE SW RM 456 NOEL C. TAYLOR MUNICIPAL BLDG. ROANOKE VA 24011 REFERENCE: 32143302 07885562 NOTICEOFPUBLICHEARIN State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this ~_~'_~_ day of September 2005. Witness my hand and __/"'L~L~ ~'/~/J/~, ~ ~ Notary Public M ~/~ o mm i --'~s ~ ~-~~T~___ . PUBLI~},~.D ON: 09/23 TOTAL COST: FILED ON: 209.99 09/23/05 pvefl thru t~4~ ~ly C,4m,~ of the City Of R~ wm liddI Signature:_~'_~--~/__~_~_~-~___U__;__~'~_~/___~_~V_-~__ ..... Billing Services Representative NOTICE OF PUBLIC HEARING The City of Roanoke proposes to convey certain City-owned property to the Times World Corporation, such property located on Salem Avenue, S.W. and Norfolk Avenue, S.W., designated as Tax Map No. 1010106 and a portion of 1010107, containing 0.467 acres, more particularly defined as Lot 5A on the plat entitled "Plat of Street Vacation, Subdivision and Combination Made for City of Roanoke, Showing the Resubdivision of Lot 5 (0.211 Acre) and Part of Lots 6 Thru 10 (0.571 Acre), Block 4, Official Survey S.W. 7, and a 0.018 Acre Vacated Portion of Salem Avenue (Ordinance No. 37162), Creating Hereon Lot 5A (0.467 Acre) and Lot 5B (0.333 Acre) Located on Salem Avenue, S.W. and Norfolk Avenue, S.W." a copy of which is on file in the Office of the City Clerk, in exchange for certain property owned by the Times World Corporation located on Campbell Avenue, S.W., and designated as Tax Map No. 1010829, containing 0.422 acres, in connection with the future development of a downtown parking garage. Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public heating on the above matter at its regular meeting to be held on Monday, October 3, 2005, commencing at 2:00 p.m., in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, September 29, 2005. G1VEN under my hand this 20th day of September, 2005. Mary F. Parker, City Clerk. Notice to Publisher: Publish in the Roanoke Times once on Friday, September 23, 2005. Send bill and affidavit to: Mary F. Parker, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 K:hNoticeshN-ph-Roanoke Times swap 100305.doc C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members: M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff October 3, 2005 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: This is to request time on Council's agenda for a presentation with regard to economic development opportunities from The Hotel Roanoke to Victory Stadium. BJW:s m Sincerely, (~ r '~ h~/u n c i i~fe manbeefrf STADIUM PRESENTATION CITY COUNCIL 10/3/05 GOOD AFTERNOON. As you know, City Council will receive the results of the Stadium study in the next 45 days. At that time we will receive cost estimates for renovating Victory Stadium and cost estimates for building various size new stadiums. Equally important, we will receive information about the type and level of usage these stadium options might generate. I have been concerned, as I am sure each of you are, that thc public discussion the past several months have been solely about high school football needs and while high school football is a key factor it is not the only factor. There is also belief that with the right type and size Stadium, it can also be an important economic development opportunity for the City of Roanoke. Since this year is the l0th anniversary of the reopening of the Hotel Roanoke & Conference Center, I thought it might be helpful to look back at that project and see if there are lessons to be learned for our future stadium decision. In the early 1990's, I was fortunate to be selected by the City Manager to lead the local effort to try and piece together a financing plan that would allow for complete renovation of the Hotel Roanoke. For those of you who lived in Roanoke at that time, you would remember, that for the Public, this was a very emotional issue. The Public wanted the hotel saved and renovated - PERIOD. People had vivid, personal memories of the Hotel and their emotional feelings for the Hotel was a significant factor for the City Administration and City Council in its decisions about how much money we were willing to put into this project. However, as someone involved in every aspect of the effort; for the City Administration and City Council at that time, it was also about numbers, and about where and how the Hotel's renovation might fit into the overall strategy for improving the financial health of the City. - I can also quickly summarize some of the big picture factors that drove our decision-making in the mid-1990's. (Slide with words Independent City & Frozen Boundaries) - VA is the only state in the Country with an independent City system of government. Unlike our neighbors in NC, for example, our cities only receive local tax revenues we collect and there is no automatic sharing of expenses. Even worse, annexation for cities like Roanoke was eliminated in 1978, so our boundaries became frozen. This meant that though Cities in VA wanted to continue to be equal, regional partners in industrial development and recruitment, given our fixed, limited boundaries we have to look elsewhere for' additional strategic investments that will bring new tax revenue into the City. But, as the saying goes "you must play the cards you are dealt and the Independent Cities Structure was a big card". Therefore, the #1 economic development goal in the mid-90's was to work on projects that had the potential to significantly increase the City's tax collections. 2 (Slide of region and population in an hour drive) This is a Slide showing our population if you include an area within a 60-mile radius. Within this hours drive were over 650,000 people. To understand the importance of this slide to the City of Roanoke at that time let's look at the next series of slides. (Slide of largest Cities/Counties in VA until you get to Roanoke) You can see from this slide that in the mid- Nineties, Roanoke City was the 15th largest City or County in VA. The other 14 larger communities are in what is referred to as the "Golden Crescent" along the eastern part of the State. (Slide of Retail Sales, per capita in 1995) However, despite our relatively small size and the fact that we were not located in the more affluent "Golden Crescent", the City of Roanoke was #1 in the entire State of VA in per capita sales tax collections. How could that be you ask? If you think about the previous slide people in that larger 60-mile-region still came to Roanoke to shop and luckily for the City, Valley View Mall was built within the City boundaries. (Slide of Restaurant Sales, per capita in 1995) This idea is further reinforced with this slide. Again, despite our relative small size and location outside the "Golden Crescent", the City of Roanoke was in the top 5 in State for per capita restaurant sales. We continued to be a regional draw for people to eat-out. (Slide of Hotel Sales, per capita in 1995) Here you see the Hotel Sales per capita among the same communities. Though we did not stand out in this area like we did the 3 others, we assumed the closing of the Hotel Roanoke was negatively affecting these numbers. In 1995, the City clearly benefited from its role as a regional shopping hub. And because of this, the 3 fastest growing sources of taxes in the City were Meals tax, Hotel rooms tax and sale's tax. Therefore, coming to the conclusion that the re-opening of a renovated Hotel Roanoke should be the City's #1 economic development project was easy. Accomplishing the renovation and re-opening of a first-class hotel in downtown Roanoke at that time, however, was anything but easy. We hired independent consultants to study the financial feasibility of renovating the Hotel Roanoke and unfortunately they concluded it was not financially feasible. The consultants told us that we needed to create some set of circumstances that would generate more overnight business if the hotel were to reopen. Further, they said the only realistic option available to us at that time to increase room nights was to increase business from the Meetings Market, and even that would be a significant challenge. The Meetings Business, as you can imagine, was full of competitors. Some of those competitors were located in communities with large airports with a great amount of air service, and some were located on a beach and some on a golf course and some luckily competitors had all the above. Our consultants also told us if we were going to attract a significant amount of new Meetings business, we could not downsize the Hotel Roanoke in any significant way. Without a full-service hotel with at least 300-400 rooms, meeting planners representing larger groups like Statewide Associations were not coming to Roanoke. When the Hotel Roanoke was closed, the next biggest hotel in the Valley was the 200-plus room Marriott now Wyndham. If the Hotel Roanoke were going to be a competitive location for the large-group Meetings business it had to have at least 300-rooms. Therefore, we had to create or invent a business model that was not obvious to us at that time. - On the plus side we identified the following for Roanoke; As the biggest City in the western part of the state, Roanoke traditionally functioned as the location for statewide associations as they rotated their meetings to different regions of the state. At that time, Roanoke not only lacked a headquarters hotel but it lacked quality, large meeting rooms. Therefore, if part of our business model was to attract our share of Statewide Association business, we had to have a quality meeting facility with multiple, large meeting rooms. About that time there was a story in the Roanoke Times, that the Town of Blacksburg and VA Tech were in early discussions about building a larger hotel and meeting space complex to replace Donaldson Brown, and that the proposed location was near downtown Blacksburg. Wait a minute we thought let's approach VA Tech about building a new larger facility in conjunction with the City of Roanoke? 5 Therefore, we decided to approach VA Tech about participating in an off-campus hotel and conference center project in downtown Roanoke, which would involve reusing the Hotel Roanoke. We took our idea of a partnership to Tech officials at that time and you can imagine their initial reaction, ARE YOU NUTS? VA Tech was in-between Presidents at that time it was Roanoke's fate that early that spring Tech announced that Dr. James McComas, then President of University of Toledo, would be the next VA Tech President. We thought let's go to Toledo and make our pitch to Dr. McComas before he takes his job as President of VA Tech, and most importantly let's make our pitch for reusing the Hotel Roanoke before the VA Tech staff back in Blacksburg gives Dr. McComas the preverbal hundred reasons why it did not make sense. That summer, a small group lead by then Mayor Taylor went to University of Toledo to explain our concept. We were not 5 minutes into our pitch when Dr. McComas stopped our presentation, asked us to get in his car and he drove us about 20 miles into downtown Toledo. We pulled up in front of 2 large buildings and Dr. McComas pointed to the buildings and said is this what your talking about? He went on to explain that the University was recently involved in a public-private partnership between the City of Toledo the University and a Hotel Developer in a project that involved a combination hotel, meeting space and continuing education located 20 miles from campus in downtown Toledo. You could of knocked us over with a feather. Talk about luck and fate. You know the rest of the story VA Tech; lead by Dr. McComas, became a major partner with the City of Roanoke in pursuit of our project. Our consultants studied what the impact of bringing VA Tech business would mean to our business model and concluded it would add an additional 20% in meetings business and overnight hotel-room business to our model. However, that meant we would have to build the type of spaces with a level of technology that would attract users from VA Tech. In the early 1990's, a typical full-service 332-room hotel like the Hotel Roanoke would have built Meeting or Conference Space as a part of their project of about 10,000 sq. ft. In order to accommodate the different components of the meetings market business we needed to generate enough new room nights to make renovation of the hotel feasible we proposed building a meeting or hotel & conference facility with over 60,000 sq. ft. of meeting space That was about 6 times bigger than typical 332- room headquarters hotel could justify. (Slide of Roanoke Ballroom) This is the Roanoke Ballroom, the largest of the 4 ballrooms in the complex. We had to have a large ballroom to attract Roanoke's share of the State Association meetings business; The Roanoke Ballroom accomplished that at that time, as it was the largest ballroom west of Richmond in VA. (Slide of Washington Room) We had to have unmatched, quality spaces with the latest technology if we were going to attract the VA Tech component of business. Another 7 major partner and potential user at that time was Carilion Health System and we needed rooms like the Washington Room that you see in this slide, that had dual rear-screen projectors a requirement for healthcare presenters. We also had to have some sort of physical separation for serious users that were there to learn and for those less than serious rowdier conventioneers, thus was born thc idea of putting the small meeting rooms on the lower level of the conference center completely out of sight from the ballrooms upstairs. (Slide of Hotel & Conference Center) We also knew that providing the right facilities was only part of the battle. The landscape around the Country was littered with failed hotels run by the private sector attached to failed publicly-owned conference centers run by a public entity. We knew from the negative experience of these other places that we needed a seamless operation between the publicly owned conference center and the privately owned hotel. Therefore, we needed to hire the same private sector management group for both facilities. With all of this effort and with significant financial involvement of the City came high expectations. Council asked us to design a business model that on paper paid for itself. The City was financially responsible for half the operating deficit in the conference center and all of the annual debt service for building the Conference Center. Therefore, the Hotel & Conference Center would have to generate enough local taxes; from within the 4-wails of its facilities to pay the City's annual debt service on the Conference Center, and any operating loses. 8 Looking back with 10 years of history, how we do? Did it meet expectations and projections? The answer is an unqualified yes. VA Tech has accounted for 20% of the hotel's business as projected; the Conference Center is one of the only publicly owned meeting facilities in the Country that operates in the black and the Hotel Roanoke enjoys its rightful position as the favorite location for meeting planners booking Statewide Association business. In addition, the direct revenues from the facilities exceed the operating and annual debt service costs and the City collects almost $2 million in direct City taxes from the complex. Now you are asking yourself, ok Wishneff, we enjoyed the story about the Hotel Roanoke, but does Roanoke's experience with the Hotel Roanoke have anything to do with how we assess the Stadium question? This answer too is an unqualified, YES. The first lesson is that since Roanoke is not a fast growth area like the Golden Crescent, we have to worker harder and smarter if WE want bigger, higher quality projects like the Hotel & Conference Center. You really need to do your homework on potential business markets before pursuing economic development projects involving the expenditure of significant City money. Another lesson is that when possible recruit partners to help share the risk and reward and of identify and structure projects on that play to our geographic, natural and man-made strengths and assets. But the most important lesson for the Stadium decision to be learned from the Hotel Roanoke & Conference Center project relates to the Conference Center. In order to make the hotel financially feasible, we had to attract a large amount of new overnight business related to different segments of the meetings business. And in order to accomplish that, we had to build a conference center 6 times bigger than the Hotel Roanoke by itself could justify. Yet we were able to do this and still have one of the only publicly owned conference center that operates in the black. So when it came to the Hotel Roanoke project, if asked if the size of the Conference Center really matters, THE ANSWER IS YES. When it comes to the success of a stadium project in the City of Roanoke will size really matter the answer may also be yes. (Slide of CBI Logo) I also wanted to mention some lessons from the site selection process for CBI that also may offer some lessons for the stadium decision. (Slide of Hollins Property) You may not recognize this but this is a site plan for the property owned by Hollins University near the Hollins exit along 1-81. I do not think many people realize it but CBI was heading to this County site. I was the lead consultant for CBI on the project at that time and ! can tell you unequivocally that there was no serious consideration of a site near the Roanoke Memorial. CBI was heading to a new Hoilins campus located on 1-81 midway between VA Tech and UVA. I did some research on biomedical parks at that time and learned a curious thing, biomedical parks that were removed from the hub of healthcare activity and away from key decision makers performed poorly. Those that 10 were near or adjacent to existing University campuses and/or Hospital campuses were more successful. Staff people who were sent to these off-site removed campuses felt like they were missing out on the action and actually resisted moving. (Slide of Carilion Campus) Luckily, I stumbled across this map of the Carilion Roanoke campus that was made for out of town visitors. If you look closely at this map you will see that Carilion already had a 40-building campus. Stupid me, we already had a campus with over 40 buildings in downtown Roanoke and the Reserve Avenue area. Sometimes you cannot see the forest for the trees. But for this campus map, I am not sure it would have ever dawned on the decision makers that they already had a campus. When we explained to the participants from Tech and UVA about the benefits of this location in terms of proximity to other important facilities and people they insisted that we drop the Hollins site for this redevelopment area. (Slide of 2004 population going to Roanoke City in state) we gone from F2th biggest to [~th biggest, yet (Slide of 2004 sales per capita) Amazingly we are still number I in the state among large localities for annual sales tax collected per capita. (Slide of 2004 restaurant sales per capita) Amazingly, the same thing is true about restaurant sales; in fact we actually leaped over 2 large Northern VA Counties 3rd place. (Slide of 2004 hotel sales per capita) However, when it comes to hotel sales per capita we slipped one-spot falling 11 from 9th to 10th. I want to come back to this in a couple of slides. Therefore like it was 10 years ago, our hotel, restaurant and retail store base has remained as a major tax revenue asset, and one that we must continue to find ways to enhance. However, if you look a little closer at what makes up the growth in our hotel rooms over the past 10 years you quickly conclude that enhancing the City's tax base will take some different approaches than 10 years ago. (Slide listing new hotels since Hotel Roanoke opened) If you stare at this list long enough something jumps out at you; all 12 of the hotels built in the Valley over the past 10 years are what people in the hotel industry call limited- service hotels. These new limited-service hotels do little to improve our attractiveness to' the Meetings Planners we are trying to persuade to use the Hotel Roanoke & Conference Center. I do not have a slide ot~it~the Roanoke Valley's cu~'ent h/ot~l~occupan~y rate~at t~lo~y~ra~e~' of 53~,°?o./For comparison purpose-~, 1~ believe the-S[ate's rate i~.~tround 61~/. ~r 1,113 limited-service new hotel rooms are not overly attractive for the meetings business, they are exactly the type of hotel facilities parents of traveling soccer teams or AAU basketball teams or alumni of the teams playing in the Stagg Bowl football game like to stay. Again, we have to play the cards we are dealt and this card says we have tremendous existing capacity within our hotel, restaurant and retail base to attract events that are sports-related. 12 Given the above factors, it is reasonable to conclude that as a part of any strategic efforts to increase tax collections in sales, hotels and meals taxes that the Roanoke City should pursue sports-related events and games. However, many other regions around the Country also have seen the same opportunity and are developing strategies to succeed. Therefore, like with the meeting facilities at the Hotel Roanoke, we need to smartly, craft plans that provide facilities that differentiate us from the competition; also like with the meeting facilities at the Hotel Roanoke we need to work to attract partners; and find ways to provide a better level of customer service than the competition, And like the meeting facilities at the Hotel Roanoke, can we break the mold and develop facilities that do not run operating deficits? And can we be smart enough to take advantage of our assets? Americans are holding sporting events at all skill levels and ages in unprecedented numbers. What Councilman Sherman Lea said previously was not that we would compete "with Salem" for sporting events, but that we want to compete "like Salem" for sporting events. If we are smart in our decision-making we can add facilities that do not duplicate what we already have in the Valley. For example, there will be some events that are better suited to Salem's 8,000-seat Stadium and if we chose to renovate Victory Stadium there will be some events that are better suited to a 20,000-plus-seat stadium. (Slide of Colleges and Universities within a 60-miles radius) Did you know, Roanoke that has 19 Colleges and Universities within a 60-mile radius? I doubt many 13 regions of our size c~at boast. Like with VA Tech and the Hotel Roanoke, is there some sports-related partnership that can take advantage of this tremendous asset? (Slide listing neutral fields) This slide is a complete list of neutral stadiums east of the Mississippi River that have Stadiums as big or bigger than Victory Stadium. Greensboro expanded its basketball arena in large part so it could have a neutral basketball court big enough to host the Men's ACC basketball tournament every so many years. Is having a facility that is unique because of its size and because of its neutral location something to run from or is its size and location a unique opportunity that provides a point of difference? Friday I spoke to the ACC official in charge of among selecting locations to host league tournaments for sports other than football and basketball. He told me that current ACC league policy, like with Men's basketball, for sports like soccer and lacrosse was to select neutral stadiums for championship tournaments. In fact, he said there was a shortage of good neutral stadiums to host these championship events and wanted me to keep in touch with him about our stadium decision. Obviously when the City leaders in Roanoke built Victory Stadium in 1941 and decided to make it 24,000-seats they built it for more than high school football. In 1941 it was probably one of the biggest Stadiums in Virginia. If you go back and read the newspaper accounts you would learn that it was built that big (24,000-seats) for economic development reasons. Roanoke hosted a football game between VMI and Citadel and latter between UVA and VA Tech. The City of Lynchburg was building a new 14 stadium and the Roanoke City leaders built Victory Stadium at 24,000-seats to keep Lynchburg from stealing those games. What drove those community leaders 64 years ago to build a 24,000-seat facility was their vision of an economic opportunity just like that might drove ours today. (Slide of RiversEdge and Stadium) We also talked about the growing importance of the proximity when locating major development projects. If you look at this aerial along the Roanoke River, like with the map of the Carilion campus I showed you earlier, you would see that we already have the beginnings of an outdoor sports campus. Could a stadium be the first of several new sports facilities, like a competitive track? If you look even closer there is something else that catches your eye; our sports complex would be in close proximity to the largest hospital in VA west of Charlottesville and across the street from our biomedical park. Are there opportunities to partner with CBI on a unique set of facilities and activities related to sports medicine? I spoke briefly with Daniel Barchi, executive director of CBI about this, and Daniel agreed that a unique opportunity may exist and he is very interested in exploring it further. I also understand that the City of Roanoke has additional economic development opportunities and assets to build upon and I do not mean to overlook them as we move forward. (Slide of Mill Mt.) for example, we need to find some development to take advantage of the uniqueness of having a Mountain located within our City boundaries 15 (Slide of Henry Street) We need to craft a master plan that both honors and takes advantage of the many famous people who have lived and/or worked in historic Gainsboro. (Slide of Elmwood Park stage) Maybe we should recognize that we already have a location for a first-class, outdoor amphitheater with ample existing parking in the evenings and weekends and that all we just need to do is expand and improve upon it, and that its location can be another activity that helps drive business into our downtown? We also need to develop a plan to build upon the success of the Hotel Roanoke & Conference Center. Maybe we should build more exhibit and meeting space at the hotel and maybe can we leverage that meeting space and additional parking spaces to recruit a developer that would add at least 100 additional hotel rooms on-site? I know there are some voices in the Community that say a 20,000-plus-seat stadium is too big for Roanoke, but I believe those voices represent, a short-sighted, conservative myopic view, they belittle our capability to successfully develop and marketing a larger stadium, and these same voices that say things like the days of VMI and the Citadel playing in Victory Stadium and marching up Jefferson Street are over, DUH, who said anything about recreating the past, how about a game between VMI and Norfolk State with the world-class Norfolk State marching band playing at halftime? Had these same voices been around in the mid-1990's when we were contemplating whether to renovate the Hotel Roanoke they probably would have said Roanoke cannot support such a large hotel & conference center because the days 16 of hotel guests arriving by train are over and NS has moved its annual meetings out of Roanoke, so Roanoke get over it. Luckily, such shortsighted thinking was nowhere to be found 10 years ago. Mayor and Council thank you for indulging me the time to talk about the past and I would be happy to answer any questions. 17 C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 October 3, 2005 Council Members: M. Rupert Cutler Alfred T. Dowe, Jr. Beverly 1'. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: At the regular meeting of City Council to be held on Monday, October 3, 2005, the Commonwealth Attorney would like to present cost collection results for fiscal year 2O04-05. CNH:BTFjr:sm pc: Sincerely, Mayor Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk K:~Agenda.05\Council Form Letter for Agenda Items.doc GOylMoNWEALTI+ oF RECEIVED SEP 2 3 2005 MAYOR'S OFFICE DONALD S. CALDWELL £ OMMONWEALTH'S ATTORNEY CITY OF ROANOKE OFFICE OF T[IE COMM()NWEALIII'S ATTORNEY 115 CI IURCt4 AVENUE ROANOKI, VIRGINIA 24016 September 13, 2005 Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, Virginia Subject: Cost Collections Unit Dear Mayor Harris and Members of City Council: Please reserve approximately ten minutes at the October 3, 2005 Council Meeting, for the Commonwealth's Attorney to do a short presentation of the Cost Collection Department's results for the 2004-2005 Fiscal Year. Thank you for your assistance with this request. Sincerely, Donald S. Caldwell Commonwealth' s Attorney DSC/rpm CITY OF ROANOKE COST COLLECTIONS UNIT Fiscal Year 2004 - 2005 Page: INDEX 1 - Summary of Cost Collection Effort for Fiscal Year 2004-2005 2 - Four-Year Comparison of Cost Collection Effort 3 - Chart: Four-Year Comparison of Cost Collection Results for Roanoke City 4 - Four-Year Comparison of General Distdct Court Delinquent Collections 5 - Chart: General Distdct Court 4-Year Comparison 6 - Four-Year Comparison of Circuit Court Delinquent Collections 7 - Chart: Circuit Court 4-Year Comparison 8 - Four-Year Comparison of Juvenile & Domestic Court Delinquent Collections 9 - Chart: Juvenile & Domestic Court 4-Year Comparison SUMMARY OF COST COLLECTION EFFORT FOR FISCAL YEAR 2004 - 2005 Total Delinquent Referred Total De#nqumtt Collected % of Total Delinquent Referred State % of Total Delinquent Collected % of Total Delinquent Collected GENERAL JUVENILE DISTRICT CIRCUIT & DOMESTIC $1,057,485,78 $548,866.79 $80,187.97 514,122.62 191,588.85 29,633.81 48.62% 34.91% 36.96% 427,021.27 168,243.22 26,888.27 83.06% 87.81% 90.74% 87,101.35 23,345.63 2,745.54 16.94% 12.19% 9.26% TOTALS FOR ALL $1,686,510.54 $735,345.28 43.60% 622,152.76 84.61% 113,192.52 15.39% 35% from State 35% from City 35% to Cost Collections from Total Delinquent Collected BUDGET EXPENDITURE EXCESS REVENUE SPLIT $0150 WITH STATE COLLECTION FEE BREAKDOWN 147,996.84 55,721.53 9,482.30 30.384.25 8,680.10 977.53 178,381.09 64,401.63 10,459.83 ~ 16.596,10 2.695.47 132,412.83 47,805.53 7,764.36 66,206.42 23,902.76 3,882.18 213~00.67 40.041.88 ' YEAR-END RESULTS FOR ROANOKE CITY LOCAL DEUNQUENT COLLECTED 87,101.35 23,345.63 2,745.54 MINUS 35% COLLECTION FEE 30.384.25 8.680.10 977,5~3 56,717.10 14,695.53 1,768.01 PLUS SPUT 66.206.42 2~9_02.76 3.882.18 TOTAL REVENUE TO LOCALITY $122,923.52 $38,568.29 $5,650.19 ADDITIONAL INCOME TO CITY ($167,142.00 - 113,192.52) = The ACTUAL COST OF COLLECTION is the Budget Expenditure of $65,269.83 which results in a Collection Cost Percentage of I 1,13,192.$2 40T041.88 I 73 1so. e41 I - 8.87% Page 1 FOUR-YEAR COMPARISON OF COST COLLECTION EFFORT Total Delinquent Referred Total Delinquent Collected % of Total Delinquent Referred State Delinquent Collected % of Total Delinquent Collected Local Delinquent Collected % of Total Delinquent Collected 920,915.33 1,198,968.73 1,537,367.75 1,686,510.54 546,054.02 556,369.92 599,302.69 735,345.28 59.29% 46.40% 38.98% 43.60% 463,924.68 471,056.48 500,187.81 622,152.76 84.96% 84.67% 83.46% 84.61% 82,129.34 85,303.44 99,114.88 113,192.52 15.04% 15.33% 16.54% 15.39% 35% from state 35% from City 35% to cost Collections from Total Delinquent Collected BUDGET EXPENDITURE EXCESS REVENUE SPLIT .50/50 WITH STATE COLLECTION FEE BREAKDOWN 163,061.82 163,279.24 176,822.25 213,200.67 ~88.21 29.868.25 35.540.27 40.041,88 191,750.03 193,147.49 212,362.62 253,242.55 _58.707.98 59~2.24 62,180.09 65,259.83 133,042.05 133,705.25 150,182.43 187,982.72 66,521.03 66,852.63 75,091.22 93,991.36 YEAR-END RESULTS LOCAL DELINQUENT COLLECTED MINUS 35% COLLECTION FEE PLUS SPLIT WITH STATE TOTAL REVENUE TO LOCALITY ADDITIONAL INCOME/LOSS TO CITY FOR ROANOKE CITY 82,129.34 85,303.44 99,114.88 113,192.52 28.688.21 29,868.25 35,540.27 40.041.88 53,441.13 55,435.19 63,574.61 73,150.64 _66.521.03 66,852.63 75.091.22 _93.991.36 119,962.16 122,287.82 138,665.83 167,142.00 $37,832.82 $36,984.38 $39,550.95 $53,949.48 46.06% 43.36% 39.90% 47.66% Page 2 Page 3 FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS in ROANOKE CITY GENERAL DISTRICT COURT Total Delinquent Referred Total Delinquent Collected % of Total Delinquent Referred State Delinquent Collected % of Total Delinquent Collected Local Delinquent Collected % of Total Delinquent Collected 462,281.86 629,685.13 970,327.75 1,057,455.78 378,544.17 364,581.09 412,920.30 514,122.62 81.89% 57.90% 42.55% 48.62% 316,524.08 301,564.34 335,202.61 427,021.27 83.62% 82.72% 81.18% 83.06% 62,020.09 63,016.75 77,717.69 87,101.35 16.38% 17.28% 18.82% 16.94% 35% from State 35% from City 35% to Cost Collections from Total Delinquent Collected BUDGET EXPENDITURE EXCESS REVENUE SPLIT 50/50 WITH STATE COLLECTION FEE BREAKDOWN 111,402.66 104,027.95 119,944.55 147,996.84 21.681.54 2~0_55.25 27,260.59 30.364.25 133,084.20 126,083.20 147,205.14 178,381.09 40,746.30 38,802.82 43,101.90 ~8.26 92,337.90 87,280.38 104,103.24 132,412.83 45,168.95 43,640.19 52,051.62 66,206.42 YEAR-END RESULTS FOR ROANOKE CITY LOCAL DELINQUENT COLLECTED MINUS 35% COLLECTION FEE PLUS SPLIT WlTH STATE TOTAL REVENUE TO LOCALITY 62,020.09 63,016.75 77,717.69 87,101.35 21,681.54 22,055.25 _27.260.59 _30,384.25 40,338.55 40,961.50 50,457.10 56,717.10 _46.168.95 43.640.19 52,051.62 66,206.42 86,507.50 84,601.69 102,508.72 122,923.52 Page 4 Page 5 FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS in ROANOKE CITY CIRCUIT COURT Total Delinquent Referred Total Delinquent Collected % of Total Delinquent Referred State Delinquent Collected % of Total Delinquent Collected Local Delinquent Collected % of Total Delinquent Collected 404,928.50 490,925.23 487,842.91 548,866.79 146,880.14 163,404.89 165,187.73 191,688.85 36.27% 33.29% 33.86% 34.91% 128,513.06 143,817.43 146,859.15 168,243.22 87.50% 88.01% 88.90% 87.81% 18,367.08 19,587.46 18,328.58 23,345.63 12.50% 11.99% 11.10% 12.19% 35% from State 35% from City 35% to Cost Collections from Total Delinquent Collected BUDGET EXPENDITURE EXCESS REVENUE SPLIT 50150 WITH STATE COLLECTION FEE BREAKDOWN 44,975.51 50,262.65 50,650.27 55,721.53 6.431.42 6.829.76 7.207.84 8.680.10 61,406.93 57,092.41 57,858.11 64,401.63 15.739.23 17.670.51 16.940.96 !6.596.10 35,667.70 39,521.90 40,917.16 47,805.53 17,833.85 19,760.95 20,488.58 23,902.76 YEAR-END RESULTS FOR ROANOKE CITY LOCAL DELINQUENT COLLECTED MINUS35% COLLECTION FEE PLUS SPLIT WlTH STATE TOTAL REVENUE TO LOCALITY 18,367.08 19,687.46 18,328.58 23,345.63 6.431.42 6.829.76 7.207.84 8,680.10 11,939.66 12,757.70 11 ,t 20.74 14,665.53 17.833.85 19.760.96 20,468.68 23,902.76 29,769.61 32,618.66 31,679.32 38,668.29 Page 6 Page 7 FOUR-YEAR COMPARISON OF DELINQUENT COLLECTIONS in ROANOKE CITY JUVENILE & DOMESTIC COURT Total Delinquent Referred Total Delinquent Collected % of Total Delinquent Referred State Delinquent Collected % of Total Delinquent Collected Local Delinquent Collected % of Total Delinquent Collected FY FY FY FY 2001-02 2002-03 2003-04 2004-05 53,704.97 78,358.37 79,197.09 80,187.97 20,629.71 28,373.94 21,194.66 29,633.81 38.41% 36.21% 26.76% 36.96% 18,887.54 25,674.71 18,126.05 26,888.27 91.56% 90.49% 85.52% 90.74% 1,742.17 2,699.23 3,068.61 2,745.54 8.44% 9.51% 14.48% 9.26% 35% from State 35% from City 35% to Cost Collections from Total Delinquent Collected BUDGET EXPENDITURE EXCESS REVENUE SPLIT ~0150 WITH STATE COLLECTION FEE BREAKDOWN 6,683.65 8,988.64 6,227.43 9,482.30 575.25 983.~74 1.071.84 977.53 7,258.90 9,971.88 7,299.27 10,459.83 2.222.45 3.068.90 2.137.24 2.695.47 5,036.45 6,902.98 5,162.03 7,764.36 2,518.23 3,451.49 2,581.02 3,882.18 YEAR-END RESULTS FOR ROANOKE CITY LOCAL DELINQUENT COLLECTED MINUS 35% COLLECTION FEE PLUS SPLIT WITH STATE TOTAL REVENUE TO LOCALITY 1,742.17 2,699.23 3,068.61 2,745.64 575.25 983.24 1.071.8~4~ 977.53 1,166.92 1,715.99 1,996.77 1,768.01 2.518.23 3.451.49 2.581.02 3.882,18 3,685.15 5,167.48 4,577.79 5,650.19 Page 8 Page 9 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clark Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #5-60-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37196-100305 appropriating $10,893.00 in connection with the Bulletproof Vest Partnership Grant, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Marg F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police K:~AGENDA CORRESPONDENCE~3genda correspondence 05\Oct 05~Oc~ 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of October, 2005. No. 37196-100305. AN ORDINANCE appropriating fund~ for the Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations Wearing Apparel Revenues Bulletproof Vest Partnership Grant 035-640-3422-2064 035-640-3422-3422 $10,893 10,893 Pursuant to the previsions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CiTY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CiiyWeb: www.roanokegov.com October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Subject: FY 2005-06 Bulletproof Vest Partnership Grant and Local Law Enforcement Block Grant (LLEBG) Interest Revenue Dear Mayor Harris and Members of Council: Background: The Bulletproof Vest Partnership Act of 2000 is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. The grant program is managed by the Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. The program provides reimbursement funding on the purchase of approved bulletproof vests. On August 24, 2005 Roanoke was awarded $10,983 for reimbursement on the purchase of 60 bulletproof vests. The vests eventually acquired through this program are to be split between the Police Department and Sheriff's Department. The Local Law Enforcement Block Grant Program requires that all grant funds be placed in an interest bearing account. Based on interest earned during the FY 2003-05 and 2004-06 of LLEBG funding, additional interest earnings have been realized or are anticipated for these grants in the amounts of $400 and $1,500 respectively. Mayor Harris and Members of City Council October 3, 2005 Page 2 Recommended Action: Accept the Bulletproof Vest Partnership reimbursement of $10,983 from the Bureau of Justice Programs; and authorize the City Manager to execute the grant agreement and any related documents, subject to them being approved as to form by the City Attorney. Appropriate funding of $10,983 as outlined below and establish corresponding revenue estimate in accounts to be established by the Director of Finance in the Grant Fund: Wearing Apparel $10,983 Total $10,983 Appropriate funding of $1,900 per the following and increase corresponding revenue estimates in accounts established by the Director of Finance in the Grant Fund: Revenue LLEBG - FY 2003-05 LLEBG - FY 2004-06 035-640-3550-3552 035-640-3552-3556 $400 $1,500 Expenditure LLEBG - FY 2003-05 LLEBG -FY 2004-06 035-640-3550-1003 035-640-3552-1003 035-640-3552-1120 $400 1,393 107 City Manage~' DLB:gws C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager A. L. Gaskins, Chief of Police CM05-00136 CITY OF R O_.ANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #2-60-236-237 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37197-100305 appropriating $3,543.00 in connection with the Hazard Mitigation Grant, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Philip C. Schirmer, City Engineer . K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Oct 05~Oct 3 2005 con*espondence.dco IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of October, 2005. No. 37197-100305. AN ORDINANCE to appropriate additional fdnding for the Hazard Mitigation Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide a.s follows: Appropriations Appropriations - State Revenues Hazard Mitigation - State 035-620-3510-9007 $ 3,543 035-620-3510-3511 3,543 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com Octobe? 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Additional Revenue Received from the Commonwealth of Virginia for the Hazard Mitigation Grant The City of Roanoke was awarded a grant from the Federal Emergency Management Agency (FEMA) and Commonwealth of Virginia Department of Emergency Management (VDEM) through its Hazard Mitigation Grant Program (HMGP). The purpose of this grant was to remove a bu ding located at 1428 10,h Street, which was subject to repetitive flooding. The building has been removed and the project is complete. The total project cost estimate was $161 400 which ncuded the property purchase, relocat on and demol tion. The HMGP award covered $153,330 of the proposed cost and the remaining funding of $8,070 was provided by the Capital Projects Fund Lick Run Greenway account. Project expenses totaled $164,943 and add tonal revenue was received from VDEM in the amount of $3,543. This revenue was for reimbursement of certain expenses incurred during the project for fiscal year 2004. Recommended Actions: Adopt the accompanying budget ordinance to appropriate $3,543 to account number 035-620-3510-9007 and increase the corresponding revenue estimate for the same amount in account number 035-620-3510-3511. DLB/rls C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer CM05-00141 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #2-60-236-237 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37198-100305 appropriating funds in connection with the Hazard Mitigation Grant Program to be used for acquisition and disposition of property located at 3303 Garst Mill Road, S. W., and amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Philip C. Schirmer, City Engineer K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Oct 05~Oct 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of October, 2005. No. 37198-100305. AN ORDINANCE to appropriate funding received from the Hazard Mitigation Grant Program for the property on 3303 Garst Mill Road, amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds Appropriated from General Revenue Appropriated from State Grant Funds Appropriated from General Revenue Revenues FEMA - Hazard Mitigation 3303 Garst Mill Road VDEM - Hazard Mitigation 3303 Garst Mill Road 008-530-9846-9002 008-530-9846-9003 008-530-9846-9007 008-530-9734-9003 008-530-9846-9834 008-530-9846-9835 65,315 4,354 17,418 (4,354) 65,315 17,418 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY.., OF R ANOKE Off, ce of the C,ty Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Shella N. Hartman Assistant City Clerk October 6, 2005 File #2-60-236-237 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37199-100305 authorizing acquisition and demolition of property located at 3303 Garst Mill Road, S. W., which is subjective to repetitive flooding, under the Federal Emergency Management Agency's Hazard Mitigation Grant Program and the Commonwealth of Virginia Department of Emergency Management, through its Hazard Mitigation Grant Program, upon certain terms and conditions as more fully set forth in a letter from the City Manager addressed to the Council under date of October 3, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Philip C. Schirmer, City Engineer K:~AGENDA CORRESPONDENCE%agenda correspondence 05~Oct 05\Oct 3 2005 co~espondence.doc IN THECOUNCILOFTHEC~Y OF ROANOKE, V/RGINIA The 3rd day of October, 2005. No. 37199-100305. AN ORDINANCE authorizing the acquisition and demolition of certain property located at 3303 Garst Mill Road, S.W., which is subjective to repetitive flooding, under the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program and the Commonwealth of Virginia Department of Emergency Management's (VDE1Vo through its Hazard Mitigation Grant Program, upon certain terms and conditions; authorizing the closing of the Garst Mill Road Hazard Mitigation Grant Program; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to execute the necessary documents, upon form approved by the City Attorney, to acquire the real property located at 3303 Garst Mill Road, S.W., bearing Official Tax No. 5030214, owned by Mr. Jeffrey Rogers, subject to a satisfactory environmental site inspection, under the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program and the Commonwealth of Virginia Depathnent of Emergency Management's (VDEM) through its Hazard Mitigation Grant Program, and to demolish the structure located thereon, upon the terms and conditions contained in the City Manager's October 3, 2005, letter to City Council. 2. Upon completion of the demolition of the structure located on this property, the Garst Mill Road Hazard Mitigation Grant Program is to be closed in accordance with the requirements of the Federal Emergency Management Agency. o this ordinance by title is hereby dispensed with. Pursuant to the provisions of Section 12 of the City Charter, the second reading of ATTEST: City Clerk K:\ORDIlqANCES\O-PropAeq Oarst Mill Road 100305.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853 2333 Fax: (540) 853 1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Smith and Members of City Council: Subject: Property Acquisition of 3303 Garst Mill Road, SW- Property Located in the Flood Plain The City of Roanoke has been awarded a grant from the Federal Emergency Management Agency (FEMA) and the Commonwealth of Virginia Department of Emergency Management (VDEM) through its Hazard Mitigation Grant Program (HMGP). The purpose of this grant is to remove a residence located at 3303 Garst Mill Road, identified by Tax Map No. 5030214, which is subject to repetitive flooding and major property damage. The HMGP program is entirely voluntary. Mr. Jeffrey Rogers, the property owner, was notified of the program and with his permission the city pursued the grant for his property. After the acquisition is completed, the structure will be demolished and the land will be dedicated to the City as permanent greenspace. The total project cost estimate is $87,087 which includes the property purchase, and demolition. The HMPG award will cover $82,733 ofthe proposed cost. The remaining funding of $4,354 is available in account number 008-530-9734, Miscellaneous Storm Drains Pt 2 account. Authorization is needed to move forward with procurement of title work, document preparation and acquisition of the necessary property rights and the eventual demolition of the structure. Honorable Mayor and Members of City Council October 3, 2005 Page 2 of 2 Recommended Actions: Authorize the City Manager to execute the necessary documents, in a form approved by the City Attorney to purchase the real property owned by Mr. Jeffrey Rogers, at 3303 Garst Mill Road, S.W., Tax Map Number #5030214. Authorize the demolition of the structure and close the 3303 Garst Mill Road Hazard Mitigation Grant Program grant in accordance with the requirements of FEMA. Adopt the accompanying budget ordinance to establish a revenue estimate in the Capital Projects Fund in the amount of $65,315 from FEMA and $17,418 from VDEM, transfer $4,354 from account number 008-530-9734-9003 (Miscellaneous Storm Drains Pt 2), and appropriate funding in the same amount to an account to be established by the Director of Finance in the Capital Projects Fund entitled Hazard Mitigation 3303 Garst Mill Road. Respectfully submitted, City Manager DLB:KAR:dps C: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Philip C. Schirmer, P.E., L.S., City Engineer CM05-00146 c rr., or o_.. vorm Off, ce of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #60-77 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37200-100305 appropriating funds awarded to the City by the Virginia Department of Transportation Commonwealth Transportation Board for Walnut Avenue Bridge Improvements, Aviation Drive and Towne Square Boulevard Improvements and Sidewalk Maintenance City-Wide Projects, and amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Philip C. Schirmer, City Engineer K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Oct 05~Oct 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA T?e 3rd day of October, 2005. No. 37200-100305. AN ORDINANCE to appropriate funding awarded by the Virginia Department of Transportation Commonwealth Transportation Board for the Walnut Avenue Bridge Improvements, Aviation Drive & Towne Square Boulevard Improvements and Sidewalk Maintenance City-Wide Projects, amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds Appropriated from State Grant Funds Appropriated from State Grant Funds Revenues VDOT-Walnut Avenue Bridge Improvements VDOT-Aviation Drive & Towne Square Boulevard Improvements VDOT-Sidewalk Maintenance City-Wide 008-530-9511-9007 $ 242,099 008-530-9830-9007 335,214 008-530-9793-9007 167,607 008-530-9511-9831 008-530-9830-9832 008-530-9793-9833 242,099 335,214 167,607 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF RO_..ANOKE Office of the C,ty Clerk Mary F. Parker, CMC City Clerk October 6, 2005 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk File #60-77 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37201-100305 authorizing the City Manager to enter into any and all necessary and appropriate agreements to locally administer and implement the Walnut Avenue Bridge Improvements project, the Aviation Drive and Towne Square Boulevard Improvements project, and the Sidewalk Maintenance City-wide project, as more particularly set forth in a letter from the City Manager addressed to the Council under date of October 3, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Philip C. Schirmer, City Engineer K:~AGENDA CORRESPONDENCE~3genda correspondence 0b~Oct 05\Oct 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of October, 2005. No. 37201-100305. A RESOLUTION authorizing the City Manager to enter into any and all necessary and appropriate agreements to locally administer and implement the Walnut Avenue Bridge Improvements project, the Aviation Drive and Towne Square Boulevard Improvements project, and the Sidewalk Maintenance City-wide project. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, all necessary and appropriate agreements to administer and implement the Walnut Avenue Bridge Improvements project, the Aviation Drive and Towne Square Boulevard Improvements project, and the Sidewalk Maintenance City-wide project, such projects being more particularly described in the City Manager's letter dated October 3, 2005, to City Council, such agreements to be in such form as are approved by the City Attorney. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: VDOT Revenue Sharing Project Awards Background: The Virginia Department of Transportation's (VDOT) Commonwealth Transportation Board recently awarded a total of $744,920 to the City of Roanoke as part of the state's Revenue Sharing Program. The award consists of the follow three projects: Walnut Ave. Bridge Improvements Aviation Dr. & Towne Square Blvd. Improvements Sidewalk Maintenance City-wide $242,099 $335,214 $167,607 The City of Roanoke had sought a total of $1,000,000 for these projects; however, the project requests received by VDOT statewide exceeded the funding available to the program. Therefore, VDOT awarded a reduced amount to each project (74.5% of the original request). It is recommended that the funding be appropriated to these project accounts and preliminary engineering proceed with the goal of developing a strategy to obtain the remaining funds needed to implement these projects. The amount of sidewalk maintenance work will be planned to coincide with the available funding. Honorable Mayor and Members of City Council October 3, 2005 Page 2 Recommended Actions: Authorize the City Manager to enter into any necessary agreements with the Virginia Department of Transportation to locally administer and implement these projects. Adopt the accompanying budget ordinance to establish revenue estimates in the Capital Projects Fund in the aforementioned amounts and appropriate these funds to the following project accounts: Walnut Ave. Bridge Improvements Aviation Dr. & Towne Square Sidewalk Maintenance City-wide (008-530-9511) (008-530-9830) (008-530-9793) $242,099 $335,214 $167,607 Respectfully submitted, Darlene L. Burcham City Manager DLB:kk C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM05-00143 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Shella N. Hartman Assistant City Clerk October 6, 2005 File #9-60 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37202-100305 appropriating $30,000.00 in connection with the Aviation Drive and Towne Square Boulevard Improvement Project, and amending and reordaining certain sections of the 2005- 2006 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Oct 05~Oct 3 2005 correspondence.doc Jesse A. Hall October 6, 2005 Page 2 pc: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Kenneth H. King, Manager, Division of Transportation K:~AGENDA CORRESPONDENCE'~agenda correspondence 05\Oct 0b~Oct 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of October, 2005. No. 37202-100305. AN ORDINANCE to appropriate additional funding for the Aviation Drive and Towne Square Boulevard Improvement Project, amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Capital Projects Fund Appropriations be, and the same are' hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 008-530-9830-9003 $ 30,000 Revenues Aviation Drive & Towne Square Boulevard 008-530-9830-9832 30,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #9-60 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resol. ution No. 37203-100305 authorizing the City Manager to enter into an Agreement with the Roanoke Regional Airport Commission providing for the Commission's participation in the process of designing a realignment of the intersection area of Aviation Drive and Towne Square Boulevard in return for a contribution by the Commission to the City for a portion &the costs associated with the process; and authorizing the City Manager to take such further action and to execute such additional documents as may be necessary to implement and administer the Agreement, as more particularly set forth in a letter from the City Manager addressed to the Council under date of October 3, 2005. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. ~ ~,~, .~. ~Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Oct 05~Oct 3 2005 correspondence.doc Darlene L. Burcham October 6, 2005 Page 2 pc: Jacqueline L Shuck, Executive Director, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 240:~2-1148 Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Kenneth H. King, Manager, Division of Transportation K:~AGENDA CORRESPONDENCE~genda correspondence 05~Oct 05\Oct 3 2005 correspondence.doc IN TH~ COUNCIL OF TH~ C~TY OF ROANOKe, V~RGINIA The 3rd day of October, 2005. No. 37203-100305. A RESOLUTION authorizing the City Manager to enter into an Agreement with the Roanoke Regional Airport Commission (Commission) providing for the Commission's participation in the process of desi~tming a realignmant of the intersection area of Aviation Drive and Towne Square Boulevard in r~atrn for a conlfibution by the Commission to the City for a portion of the costs of that proc~s; and aulhorizing tho City Manager to take such further action and execme such additional documants as may be n~asmy to implecnant and administer such Agr~m~nt. BE IT RESOLVED by the Council of the City Of Roanoke as follows: 1. The City Manager is hereby authorized to ~x~cut~, on belmlf of the City, an Agre~rnant substanhally similar to the Letter Agreemant datexl August 3, 2005, attachad to the City Manager's lottar to Council dated October 3, 2005, the form of such Agr~m*nt to be approvad by the City Attorney. 2. The City Manager is further authorized to take such further actions and execut~ such additional docmants as may be necessary to implement and adrnini.q~r such Agreement. ATI'~ST: City Clork. K:\Measures\Aviation Drive and Towne Square Blvd Agreement.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe,Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Airport Agreement for Aviation Drive & Towne Square Blvd. Improvement Background: City Council previously appropriated $250,000 toward the development of a project to improve the intersection of Aviation Drive and Towne Square Boulevard. Since that time, the City has obtained additional funding in the amount of $335,214 from the Virginia Department of Transportation's Revenue Sharing Program. In an effort to use the preliminary engineering expenses as part of the City's required matching funds for the Revenue Sharing Program, the selection of a consultant and corresponding design work was scheduled to occur after VDOT's award was finalized. Now that the VDOT award is complete, staff plans to proceed with the selection of a consultant and to advance the project plans to 65 percent in hopes that such added level of detail will help secure additional funding from both the Roanoke Regional Airport Commission and the private sector. The redesigned intersection is expected to result in realignment of the Airport's main entrance; therefore, the Airport staff has been involved in these preliminary developments and will need to be closely involved with the overall project development. Recognizing the need to participate in the development of this project, the Airport has stated a willingness to cover one-third of the design costs not to exceed $30,000. While the Airport staff will participate on the project team, the consultant selection and final design Mayor Harris and Members of City Council October 3, 2005 Page 2 decisions will be made by the City of Roanoke. A letter agreement from the Airport Commission setting forth more details is attached. Recommended Actions: Authorize the City Manager to enter into an agreement with the Roanoke Regional Airport Commission in substantial conformance with the attached letter agreement; such agreement to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Capital ProJects Fund in the amount of $30,000. Appropriate these funds to the Aviation & Towne Square Boulevard account 008-530-9830. Respectfully submitted, Darlene L. Burcham City Manager DLB:kk C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM05-00142 Avk3tlon Dh'ye Roanoke, VA 24012-1148 (540) 362-'1999 FAX (540) 56,3-48,38 www. roanokealrport.com Ms. Darlene L. Burcham City Manager 215 Church Avenue, S.W. Noel C. Taylor Municipal Building Room 364 Roanoke, Virginia 24011 August 3, 2005 rIEcEIVED, 0 5 ] nlTy MA AL ER' r Re': Realignment of Intersectlon of Aviation Drive and Towne Square Boulevard Dear Darlene: A few weeks ago I met with Ken King regarding the above-referenced project. We discussed the advisability and desirability of the Commission's participation, both financially and otherwise, in the design of the new intersection. The purpose of this letter is to confirm the terms and conditions for participation by the Roanoke Regional Airport Commission ("Commission") in the first two phases of engineering services for the realignment of the intersection of Aviation Drive and Towne Square Boulevard ("Project"), as well as to provide a legal vehicle for the Commission to participate financially. Based upon information provided by Ken, it is our understanding that the City of Roanoke intends to procure two phases of engineering services for the Project at this time. The ftrst phase of engineering services will consist of conceptual planning to approximately the 60% completion level and preparing a cost estimate for the project. The second phase will consist of preparation of right-of-way plans, final design, utility coordination, and preparation of construction documents. The two project phases are more particularly set forth in the City's Request for Proposals entitled "Request for Proposals Intersection of Aviation Drive and Towne Square Boulevard, a draft of which was given to me by Ken on Julyl4, 2005. The Commission is interested in participating in this portion of the project and offers the following recommendations for its participation: The Commission will name at least two representatives to the Project Team; The Commission representatives will be permitted to participate in the procurement process, including interviews, for the selection of the Project engineer, and will provide input to the City members of the Project Team prior to the City's selection of an engineer; The Commission representatives will be provided with, will review and will comment upon all engineering documentation and work product prepared for the Project. Commission shall be provided with two (2) copies of all project documentation produced by the selected engineer, including, without limitation, cost estimates, conceptual or design plans, and construction documents for such review; In return for its meaningful participation in the design process, the Commission will reimburse the City for a portion of the cost of the first two phases of engineering services, up to a maximum amount of thirty thousand doll.ars ($30,000.00). As the work is completed and after the City pays the engineer, the Commission will reimburse the City for one-third of the amount paid by City to the engineer, upon the presentation an invoice from the City confirming such payments and subject to the thirty thousand dollar limitation. If the forgoing is agreeable to the City, please sign below, as indicated, and remm a copy of the signed letter to me so that I can set up the funding. Otherwise, please let me know if you have any comments or questions. Thank you for your continuing assistance. Sincerely, ~L. Shuck Executive Director Read and agreed to on behalf of the City of Roanoke By: Darlene L. Burcham City manager Date: CC: Ken King, Manager of Streets and Traffic Efren Gonzalez, RRAC CITY OF R O_..ANOKE Office of the C,ty Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Shella N. Hartman Assistant City Clerk October 6, 2005 File #60-416 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37204-100305 appropriating $2,500,000.00 for the Art Museum of Western Virginia and $6,405,000.00 for Civic Facilities and Renovation through Series 2005 Bonds to various capital projects, and amending and reordaining certain sections of the 2005-2006 Civic Facilities and Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget K:~AGENDA CORRESPONDENCE~agenda correspondence 0b%Oct 05~)ct 3 2005 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 3rd day of October, 2005. No. 37204-100305. AN ORDINANCE to appropriate funding,to be .provided by the Series 2005 Bonds to various capital projects, amending and reordaining certain sections of the 2005-2006 Civic Facilities and Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Civic Facilities and Capita! Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Civic Facilities Fund Appropriations Appropriated from 2005 Bond Funds Civic Facilities Expansion/Renovation Capital Proiects Fund Appropriations Appropriated from 2005 Bond Funds Art Museum of Western Virginia 005-550-8616-9170 $ 6,405,000 005-550-8630-9198 (6,405,000) 008-310-9739-9170 008-310-9740-9171 (2,500,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable, Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe,Jr., Council Member Honorable, Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Subject: Appropriation of Funds for the Art Museum of Western Virginia and Civic Center Phase II Dear Mayor Harris and Members of City Council: Background: On June 20, 2005, City Council authorized the issuance of $3.7 million in general obligation bonds for the new Art Museum of Western Virginia. The City of Roanoke has pledged $4 million for the project. The first payment of $300,000 was appropriated in October 2000. The second payment of $2.5 million is to be appropriated upon certification that funding to start the construction is secured. The third payment of $1.2 million will occur upon certification that the project is 50% complete. On June 16, 2003, City Council authorized the issuance of $14.3 million in general obligation bonds for the Civic Center Expansion/Renovation project. During Fiscal Year 2004-05, $7,895,000 of the $14.3 million in general obligation bonds was issued with the balance of $6,405,000 to be issued during Fiscal Year 2005-06. Considerations: Funding needs to be appropriated in advance of the bond issuance to facilitate the second payment to the Art Museum of Western Virginia and to encumber funds for the balance of the construction contract for the Civic Center Expansion/Renovation project. Honorable Mayor and Members of Council October 3, 2005 Page 2 Recommended Action: Adopt the accompanying budget ordinance to appropriate funding in the amount of $2,500,000 for the Art Museum of Western Virginia to an account to be established in the Capital Projects Fund by the Director of Finance and to appropriate funding in the amount of $6,405,000 for the Civic Facilities Expansion & Renovation to account 005-550-8616. Respectfully submitted, Darlene L. Burcham City Manager DLB/vst Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM05-00144 or Off, ce of the C,ty Clerk Mary F. Parker, CMC City Clerk October 6, 2005 File #60-217 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hail: I am attaching copy of Budget Ordinance No. 37205-100305 appropriating $18,885.00 for various capital projects, and amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget K:~AGENDA CORRESPONDENCE~genda correspondence 05~Oct 05\Oct 3 2005 correspOndence.doc IN THE COUNCIL O~' THE CITY OF ROANOKE, VIRGINIA Thc 3rd day of October, 2005. No. 37205-100305. AN ORDINANCE to appropriate funding for varibus capital projects, amending and reordaining certain sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Revenues Lines Adjustment Study Reimbursement Center In The Square-Market Building Fire/EMS Facility Improvement Program Stadium Amphitheater Project 008-530-9818-9003 $ 11,200 008-530-9767-9003 4,500 008-530-9678-9003 2,097 008-530-9758-9003 1,088 008-530-9818-9810 008-530-9767-9805 008-530-9678-9802 008-530-9758-9812 11,200 4,500 2,097 1,088 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Appropriation of Funds for Various Capital Projects The following miscellaneous funds have been received by the City of Roanoke and need to be applied to the appropriate project accounts: The City of Roanoke had Lumsden Associates, P.C. perform a boundary line adjustment survey between the City of Roanoke and Roanoke County. The total project cost was $16,600, which was divided between Roanoke County ($7,700) for the Vinyard Park II portion, the City of Roanoke ($5,400) for the Wastewater Treatment Plant portion, and Rockydale Quarries Corporation ($3,500) for the Route 220 and Draper Road portion. Revenue was received on October 26, 2004, from Roanoke County in the amount of $7,700 and revenue was received from Rockydale Quarries in the amount of $3,500. II. The City of Roanoke had a report prepared by Spectrum Design, P.C. entitled "Center in the Square Chiller Plant Study" in conjunction with the City Market Building HVAC Study to evaluate the possibility of developing a central chiller plant for Center in the Square and the City Market Building. Center in the Square agreed to share the cost of the study with the City of Roanoke. The cost of the study totaled $9,000 and revenue was received from Center in the Square on May 28, 2004 in the amount of $4,500. iii. The City of Roanoke initially paid for an abandoned fuel tank to be removed from the Fire Station & Fire Administration site located at Elm Avenue and Franklin Road. The Department of Environmental Quality reimbursed the City of Roanoke for a portion of the cost of the removal of the tank. Revenue was received from the Department of Environmental Quality on February 2, 2005 in the amount of $2,097. Honorable Mayor and Members of Council October 3, 2005 Page 2 IV. Lamar Advertising Company damaged a portion of an embankment that had already been graded and permanently seeded on the proposed Stadium- Amphitheater site while performing work on their billboards. Aquotation in the amount of $988.90 was obtained from the contractor, Branch Highways, Inc., to make the necessary repairs, and was given to Lamar Advertising Company. Revenue was received from Lamar Advertising Company on October 26, 2004 in the amount of $988. The Roanoke Times requested a copy of the Victory Stadium Condition Assessment and Evaluation report that was prepared by Sutton-Kennerly & Associates, Inc. at the cost of $100. Revenue was received from The Roanoke Times on April 14, 2005 in the amount of $100. Funding needs to be appropriated and revenue estimates need to be increased as follows: Appropriate This Amount To This Account Number Increase Revenue Estimate for Same Amount in this Account Number $11,200 008-530-9818-9003 008-530-9818-9810 $ 4,500 008-530-9767-9003 008-530-9767-9805 $ 2,097 008-530-9678-9003 008-530-9678-9802 $ 988 008-530-9758-9003 008-008-1234-1293 $ 100 008-530-9758-9003 008-530-9758-9812 Recommended Actions: Adopt the accompanying budget ordinance to appropriate the amounts listed above to the account numbers listed above and increase the corresponding revenue estimates for the same amounts in the account numbers listed above. Respectfully submitted, Darlene L. Burcham City Manager DLB/rls C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer CM05-00145 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk October 6, 2005 File #68 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37206-100305 authorizing the City Manager to donate up to 20 surplus vehicles to the chambers of commerce for localities affected by hurricanes Katrina and Rita. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Robert K. Bengtson, Director, Public Works Sherman M. Stovall, Director, Office of Management and Budget K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Oct 05\Oct 3 2005 correspondence.doc IN THE COUNCIL O~ THE CITY OF ROANOKE, VIRGINIA, The 3rd day of October, 2005. No. 37206-100305. A RESOLUTION authorizing the City Manager to donate up to twenty (20) surplus vehicles to the chambers of commerce for localities affected by hurricanes Katrina and Rita. WHEREAS, a number of localities along the gulf coast have been devastated by the effects of hurricanes Katrina and Rita; WHEREAS, these localities as a result of the damage caused by hurricanes Katrina and Rita have lost a large portion of their mtmicipal fleet of vehicles; and WHEREAS, the City of Roanoke has up to twenty (20) surplus vehicles currently available to donate to the chambers of commerce of these Gulf Coast localities in need. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it hereby authorizes the City Manager to take the following action on its behalf: 1. The City Manager is authorized and directed to donate up to twenty (20) surplus vehicles to the chambers of commerce for localities that have been affected by hurricanes Katrina and Rita. 2. The City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, all necessary and appropriate documents to donate the surplus vehicles to the chambers of commerce for localities affected by hurricanes Katrina and Rita, such agreements to be in such form as are approved'by the City Attorney. City Clerk. K:LP~SOLUTIONSq~F~SOLUTIONS~.-Donate surplus vehicles 100305.doc JESSE A. HALL Director of Finance cmail: jcss¢_hall~ci roanoke.va.us CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director emm]: ann_sh awver~ci.roanoke.va.us October 3, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: August Financial Report The adopted budget for fiscal year 2006 totals $223.8 million representing a 5.7% increase over the previous year. This financial report covers the first two months of activity for fiscal year 2006. The first quarter of the year is difficult to analyze due to the relatively small volume of activity which occurs within the early months. Additionally, the accrual of certain revenues and expenditures into the prior year, and accompanying accounting reversal, causes some categories to have very small balances in the early months of fiscal year 2006 until current year activity exceeds the impact of the reversals. The following narrative provides commentary on the significant events of the first two fiscal months. Revenues Revenues for August 2005 increased 29.9% compared to the prior fiscal year. Some revenues vary due to the aforementioned year-end accrual reversals and additional variances from the prior year are addressed as follows: General Property Taxes increased significantly due to a timing difference in the collection of real estate tax from escrow companies for the first installment which is due October S'h. Permits, Fees, and Licenses grew as a result of increased plumbing, heating, and electrical inspection fees. This increase is attributable to a number of large construction projects within the City, the most notable of which is the Roanoke Memorial Hospital renovation. Revenue from the Use of Money and Property increased over the prior year as a result of interest income on the Budget Stabilization Reserve. The reserve was established in late FY05 by transfer from the Debt Service Fund. Honorable Mayor and Members of Council October 3, 2005 Page 2 Grants-in-aid Commonwealth varies due to an earlier receipt of Comprehensive Services Act revenue in the current fiscal year. Additionally, AFDC Foster Care revenues increased over FY05. Charges for Services revenues grew in part due to an increase in Medicare/Medicaid reimbursements for Emergency Medical Services. A timing difference in collections of inmate phone commissions also lent to the increase. Internal Services increased in part due to a timing difference in the billings to the Schools for Comprehensive Services Act and School Resource Officers expenditures. Miscellaneous Revenue increased as a result of insurance proceeds and the receipt of registration fees for the upcoming Building New Partnerships Conference. Expenditures The FY06 expenditure budget includes funding of approximately $1.5 million to cover contracts and purchase orders made during FY05 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. General Fund expenditures as a whole decreased 3.4%. All departments are affected by the 3% average pay raise granted to City employees beginning July 1, 2005. Other than these items which affect most categories of expenditures, variances between FYO5 and FY06 are addressed as follows. Judicial Administration expenditures vary due to a timing difference in FY05 payments for juvenile detention costs. Public Works costs are lower in the current year due to a decrease in Paving Program encumbrances. Parks, Recreation and Cultural expenditures increased in part due to the movement of Event Zone expenditures from Community Development to Parks and Recreation Administration. An increase in encumbrances over the prior year also contributes to the variance. Transfer to Debt Service Fund expenditures increased due to a timing difference in the transfer of funds for the August 1" debt service payments. Nondepartmental expenditures decreased due to a change in the billing methodology of the Fleet and Department of Technology funds. Beginning in FY06, the General Fund will cover capital outlay for these departments through a billing to user departments instead of by a General Fund transfer as in prior years. This will cause a decline in the nondepartmental category and an offsetting increase in numerous other categories throughout FY06. Additionally, in FY06, the Greater Roanoke Transit Company's first quarter subsidy was only for one quarter of the year, whereas the FY05 first quarter subsidy covered two quarters of the year based on cash flow needs. Honorable Mayor and Members of Council October 3, 2005 Page 3 Sincerely, Director of Finance JAH:ca Attachments C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Rolanda A. Russell, Assistant City Manager James Grigsby, Acting Assistant City Manager Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENTOFREVENUE Revenue Source General Propedy Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Internal Services Miscellaneous Revenue Total Year to Date for the Period July 1 - August 31 July 1 - August 31 2004-2005 2005-2006 $ 250,759 $ 1,037,022 3,477,393 3,367,793 149,352 224,949 220,987 239,305 18,160 152,323 1,528,353 2,278,181 1,439,944 1~591,025 (16,622) 257,722 62~370 .111=929 7r130r696 $ 9r260~249 Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate _ of Change Estimates Received 313.55 % $ 93,243,000 1.11% -3.15 % 65,801,000 5.12% 50.62 % 1,069,000 21.04% 8.29 % 1,354,000 17.67% 738.78 % 722,000 21.10% 49.06 % 49,926~105 4.56% - % 38,000 000% 10.49 % 8,891,000 17.89% 1,650.49 % 2,527,000 10.20% 79.46 % 384~000 29.15% 29.86 % $ 223~955r105 4.13% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July 1 - August 3'1 July 1 - August 31 Percentage Unencumbered Expenditures 2004-2005 2005-2006 of Change Balance GeneralGovernment 1,977,053 2,082,174 5.32 % $ 10,070,114 Judicial Administration 876,297 988,690 12.83 % 6,015,586 Public Safety 10,349,387 10,802,722 4.38 % 44,990,592 Public Works 6,134,660 3,748,880 -38.89 % 19,770,656 Health and Welfare 4,590,006 4,357,533 -5.06 % 26,381,773 Parks, Recreation and Cultural 1,679,796 1,958,675 16.60 % 7,668,204 Community Development 1,144,235 1,104,761 -3.45 % 4,458,995 Transfer to Debt Service Fund 5,193,950 5,739,296 10.50 % 11,985,422 Transfer to School Fund 8,648,321 9,058,717 4.75 % 45,293,582 Nondepadmental 1,137,793 482,163 -57.62 % 8,474,816 Total $ 41r731r498 40,323~611 -3.37 % i$ 185,109~640 Current Fiscal Year Percent of Revised Budget Appropriations Ob0gatad $ 12,152,288 17.13% 7,004,276 14.12% 55,793,314 19,36% 23,519,436 15.94% 30,739,306 14.18% 9,626,879 20.35% 5,563,756 19.86% 17,724,718 32.38% 54,352,299 16.67% 8,956~979 5,38% $ 225r433~251 17.89% CITY OF ROANOKE, VIRGINIA CiViC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE I'WO MONTHS ENDING AUGUST 3t, 2005 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund Interest and Fiscal Charges Miscellaneous Net Nonoperating Revenues (Expenses) Net Loss FY2006 $ 76,876 17,082 8,334 42,828 1,440 16,610 18,764 11,725 5,112 122,154 1,769 322,694 294,906 166,201 94,535 555,642 ~32,948) 8,395 (15,657) 545 (6,717) (239,665) FY2005 $ 95,547 26,078 10,334 69,131 1,150 25,976 34,420 19,228 15,754 154,412 8,316 460,346 285,288 236,105 79,775 601,168 (140,822) 4,139 42,324 (15,779) 1,086 31,770 $ (109,052) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE TWO MONTHS ENDING AUGUST 31, 2005 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Gainsboro Parking Garage Williamson Road Surface Lots Norfolk Avenue Surface Lot Gainsboro Surface Lot Church Avenue Lot Bullitt Avenue Lot Salem Avenue Surface Lot West Church/YMCA Surface Lots Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Interest and Fiscal Charges Net Nonoperating Expenses Net Income FY 2006 $ 68,864 87,889 37,684 112,418 72,557 20,810 14,222 9,193 7,036 7,600 13,599 3,793 4,249 459,914 111,969 95,478 207,447 252,467 12,376 (50,027) (37,651) $ 214,816 FY 2005 $ 72,047 87,594 40,322 100,509 77,039 16,627 15,646 12,655 8,317 7,600 13,321 5,513 1,399 458,589 119,428 101,775 221,203 237,386 4,598 (53,742) (49,144) $ 188,242 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE TWO MONTHS ENDING AUGUST 31, 2005 Operating Revenues Retail Space Rental Total Operating Revenues Operating Expenses Operating Expense Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues Interest on Investments Miscellaneous Net Nonoperating Revenues Net Income (Loss) FY 2006 $ 45,598 45,598 31,960 1,284 33,244 12,354 553 130 683 $ 13,037 FY 2005 $ 32,4OO 32,400 35,016 1,267 36,283 (3,883) 92 92 $ (3,791) 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED AUGUST 31, 2005 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CiTY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31, 2005. BALANCE AT BALANCE AT BALANCE AT FUND JUL 31, 2006 RECEIPTS DISBURSEMENTS AUG 3t, 2005 AUG 31, 2004 GENERAL $22,421,918.03 $11,989,471.59 $18,601,606.50 $t5,809,783.t2 ($8,320,701.92) WATER 420.00 0.00 0.00 420.00 1,478,090.57 WATER POLLUTION CONTROL 1,738.22 0.00 0.00 1,738.22 (460,855.15) CIVIC FACILITIES 6,700,259.41 302,195.53 1,608,229.50 5,394,225.44 1,475,090.52 PARKING 3,971,266.28 220,744.23 715,153.07 3,476,857.44 860,818.70 CAPITAL PROJECTS 57,465,233.56 142,208.04 2,392,943.44 56,214,498.t6 50,333,329.32 MARKET BUILDING OPERATIONS 99,660.42 123,322.59 30,109.97 192,873.04 79,239.09 CONFERENCE CENTER 4,096,028.42 20,854.26 18,220.82 4,098,661.86 3,814,837.79 DEBT SERVICE (2,095,243.52) 6,201,399.25 8,975,175.64 (4,869,019.91) 15,061,475.95 DEPT OF TECHNOLOGY 3,477,186.21 776,357.32 277,713.98 3,978,829.55 3,847,624.41 FLEET MANAGEMENT (404,310.90) 740,925.37 138,751.37 197,863.t0 (524,681.36) PAYROLL (9,397,746.98) 11,223,614.44 10,822,197.73 (8,996,330.27) (8,988,677.04) RISK MANAGEMENT 11,259,274.11 1,100,620.39 1,070,145.80 11,289,748.70 11,759,292.39 PENSION 1,200,093.00 994,358.23 1,824,488.51 369,962.72 (127,968.65) SCHOOL FUND 2,706,358.01 5,140,040.72 5,853,383.30 1,993,0t6.43 4,242,870.33 SCHOOL CAPITAL PROJECTS 9,073,837.88 1,656.69 2,615,544.80 6,459,949.77 2,371,415.81 SCHOOL FOOD SERVICE 163,542.22 94,369.29 179,772.61 78,t38.90 84,814.66 FDETC 0.00 0.00 0.00 0.00 129.00 GRANT 654,477.42 369,572.11 956,715.43 67,334.t0 39,452.25 TOTAL $111,393,991.79 $39,441,710.05 $56,080,152.47 $94,755,549.37 $77,025,606.67 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED AUGUST 31, 2005. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN SANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT REPURCHASE AGREEMENT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $t8,936.60 921,949.58 3,950,000.00 3,938,882.23 4,979,922.96 10,733,270.06 4,000,000.00 22,496,089.38 22,002,678.21 21,713,823.35 $94,755,549.37 SEPTEMBER 19, 2005 (EVELYNrW. POWERS, TREASURER CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TWO MONTHS ENDED AUGUST 31, 2005 Additions: FY 2006 FY 2006 Employer Contributions Investment Income Net Appreciation (Depreciation) in Fair Value of Investments Interest and Dividend Income Total Investment Income (Less) Less Investment Expense Net Investment Income (Loss) Total Additions (Deductions) $ 1,088,050 $ 828,612 7,987,145 123,084 8,110,229 (78,371) 8,188,600 $ 9,276,650 (5,042,878) 124,426 (4,918,452) (49,364) (4,869,O88) $ (4,040,476) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase (Decrease) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance August 31 $ 3,548,086 4,963 3,553,049 5,723,601 318,675,367 $324,398,968 $ 3,332,215 10,358 3,342,573 (7,383,049) 306,925,352 $299,542,303 Note: Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end financial reporting purposes. 6 CITY OF ROANOKE PENSION PLAN BALANCE SHEET AUGUST 31, 2005 Assets FY 2006 FY 2005 Cash Investments, at Fair Value Due from Other Funds Other Assets Total Assets $ 369,963 325,809,188 1,452 $ 326,180,603 $ 622,041 300,626,244 1,593 6,531 $ 301,256,409 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: $ 1,781,231 404 1,781,635 318,675,367 5,723,601 324,398,968 $ 1,668,881 45,225 1,714,106 Fund Balance, July 1 Net Gain (Loss) - Year to Date Total Fund Balance Total Liabilities and Fund Balance $ 326,180,603 306,925,352 (7,383,049) 299,542,303 $ 301,256,409 7 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21 $ Church Avenue, $.W., Room 456 Roanoke, Vkginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us October 6, 2005 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #15-110-207 Ms. S. Deborah Oyler 243 Plymouth Drive, N. W. Roanoke, Virginia 24019 Dear Ms. Oyler: I am enclosing copy of Resolution No. 37207-100305 reappointing you as a Director of the Industrial Development Authority of the City of Roanoke, for a term commencing October 21, 2005, and ending October 20, 2009. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks &your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. S. Deborah Oyler October 6, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a Director of the Industrial Development Authority. Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Dennis R. Cronk, Chair, Industrial Development Authority of the City of Roanoke, 33:~0 Kingsbury Circle, S. W., Roanoke, Virginia 240:[4 Stephanie M. Moon, CIVIC, Deputy City Clerk IN THE COUNCIL OF'THE CITY OF ROANOKE, VIRGINIA, The 3rd day of October, 2005. No. 37207-100306. A RESOLUTION reappointing a Director of the Industrial Development Authority of the City of Roanoke to fill a four (4) year term on the Board of Directors. WHEREAS, the Council is advised that the term of office of S. Deborah Oyler, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, will expire October 20, 2005; and WHEREAS, §15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that S. Deborah Oyler is hereby reappointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing October 21, 2005, and expiring October 20, 2009, to fill a vacancy created by the expiration of her term of office occurring October 20, 2005. ATTEST: i city'. K:XP, ESOLUTIONSW. ESOLIJTIONSh--ida reappoint Oyl~r 100305.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of October, 2005, S. DEBORAH OYLER was reappointed as a Director of the Industrial Development Authority, for a term commencing October 21, 2005, and ending October 20, 2009. Given under my hand and the Seal of the City of Roanoke this sixth day of October, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'~rginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us October 6, 2005 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #:~5-110-207 Mr. Stuart H. Revercomb 2408 Stanley Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Revercomb: I am enclosing copy of Resolution No. 37208-100305 reappointing you as a Director of the Industrial Development Authority of the City of Roanoke, for a term commencing October 21, 2005, and ending October 20, 2009. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, October 3, 2005. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Stuart H. Revercomb October 6, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a Director of the Industrial Development Authority. Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Dennis R. Cronk, Chair, Industrial Development Authority of the City of Roanoke, 3310 Kingsbury Circle, S. W., Roanoke, Virginia 24014 Stephanie M. Moon, CMC, Deputy City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 3rd day of October, 2005. No. 37208-100305. A RESOLUTION reappointing a Director of the Industrial Development Authority of the City of Roanoke to fill a four (4) year term on the Board of Directors. WHEREAS, the Council is advised that the term of office of Stuart H. Revercomb, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, will expire October 20, 2005; and WHEREAS, §15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; THEREFORE, BE IT RESOLVED by the Council of the City o£Roanoke that Smart H. Revercomb is hereby reappointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing October 21, 2005, and expiring October 20, 2009, to fill a vacancy created by the expiration of his term of office occurring October 20, 2005. City Clerk. KSRESOLUTIONSqlESOLUTIONS~r-ida reappoint Rev~rcomb 100305.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of October, 2005, STUART H. REVERCOMB was reappointed as a Director of the Industrial Development Authority, for aterm commencing October 21, 2005, and ending October 20, 2009. Given under my hand and the Seal of the City of Roanoke this sixth day of October, 2005. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Xruginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-malE clerk @ ci.roanoke.va.us October 7, 2005 File #110-467 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Mr. Jason E. Bingham 2515 Stanley Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Bingham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 3, 2005, you were appointed as a Trustee of the Roanoke City School Board, to fill the unexpired term of Gloria P. Manns, resigned, ending June 30, 2006. Please find enclosed a Certificate of your appointment. Your Oath of Office has been forwarded to Cindy H. Lee, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your term of office. You are requested to return one copy of the Oath of Office to the undersigned prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Mr. Jason E. Bingham October 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as aTrustee of the Roanoke City School Board. Sincerely, Mary F. Parker, CMC City Clerk MFP:sm Enclosure pc: Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis Avenue, S. E., Roanoke, Virginia 24014 Stephanie M. Moon, CMC, Deputy City Clerk L:\CLER K~DATA\C KEW 1 ~oath and leaving service~School BoardkI~son Bingham letter.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of October, 2005, JASON E. BINGHAM was appointed as a Trustee of the Roanoke City School Board, to fill the unexpired term of Gloria P. Manns, resigned, ending June 30, 2006. Given under my hand and the Seal of the City of Roanoke this seventh dayof October, 2005. City Clerk L:'~CLER K~,DATA\CKEW 1 ~aath and leaving $exvicekSchool Board'Jason Bingham k~tter.doc MARY K PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vffginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk October 7, 2005 File #15-110-192 Mr. Brownie E. Polly 2802 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Polly: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 3, 2005, you were appointed as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." L:\CLERK~DATA\CKEWI~oath and leaving service\roa civic center commission\Brownie E. Poly oath 05.doc Mr. Brownie E. Polly October 7, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Civic Center Commission. Mary F. Parker, CMC City Clerk MFP:sm Enclosure pc: Linda Vaught, Secretary, Roanoke Civic Center Commission Stephanie M. Moon, CMC, Deputy City Clerk Thomas G. Powers, Chair, Roanoke Civic Center Commission, 329 Darwin Road, S. W., Roanoke, Virginia 24014 L:\CLERK1DATA\CKEWI'~oath and leaving service\roa civic center cornmission~rownie E. Poly oath 05.doc COMMONWEALTH OF VIRGINIA ) ) CITY OF ROANOKE ) To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the third day of October, 2005, BROWNIE E. POLLY was appointed as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2008. Given under my hand and the Seal of the City of Roanoke this seventh day of October, 2005. City Clerk L:\CLERK~,DATA\CKEWI\oath and leaving service\roa civic center commission\Brownie E. Poly oath 05.doc