HomeMy WebLinkAboutCouncil Actions 11-07-05Cut/er
37228-110705
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 7, 2005
9:00 A.M.
ROOM 159
AGENDA
Call to Order--Roll Call. (Council Members Lea and Wishneff
were absent.)
A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711(A)(1), Code of Virginia (1950), as amended.
Approved (5-0)
File #110-132
Items listed on the 2:00 p.m. Council docket requiring discussion/
clarification, and additions/deletions to the 2:00 p.m. agenda. (15 minutes)
Topics for discussion by the Mayor and Members of Council. (5 minutes)
BRIEFINGS:
· Crystal Spring Streetscape 20 minutes
· Six-Year Improvement Plan - VDOT 15 minutes
· Building Permit Fee Schedule 15 minutes
· Branding Update 20 minutes
THE LEGISLATIVE COMMI'I-rEE MET AT 12:00 P.M., IN THE COUNCIL'S
CONFERENCE ROOM, ROOM 4S 1, NOEL C. TAYLOR MUNICIPAL BUILDING.
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
2:00 P.M., IN THE CITY COUNCIL CHAMBER, FOURTH FLOOR, NOEL C.
TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 7, 2005
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. (All Council Members were present.)
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Today's Council meeting will be replayed on Channel 3 on Thursday,
November 10, 2005, at 7:00 p.m., and Saturday, November 12, 2005, at
4:00 p.m. Council meetings are offered with closed captioning for the
hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW. ROANOKEVA.GOV, CLICK ON THE ROANOKE CITY COUNCIL ICON,
CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE
ACROBAT SOFTWARE TO ACCESS THE AGENDA.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLO'I-fED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-I'ED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMVI-rEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENT?;:
A Resolution memorializing the late Jack Ronald "John" Marlles, former
Director of the Department of Planning and Community Development.
Adopted Resolution No. 37228-110705. (7-0)
File #80-200-367
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3. CONSENT AGENDA
C-1
C-2
C-3
C-4
Approved (7-0)
ALL MA'I-I'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
Minutes of the regular meeting of Council held on Monday,
September 19, 2005.
RECOMMENDED ACTION: Dispense with the reading of the
minutes and approve as recorded.
Minutes of a meeting of the Audit Committee which was held on
Monday, October 3, 2005.
RECOMMENDED ACTION: Receive and file.
File #300
A communication from John P. Baker, Executive Director, Roanoke
Redevelopment and Housing Authority, advising of the resignation of
Mornique E. Smith as a member of the Board of Commissioners.
RECOMMENDED ACTION: Accept the resignation and receive
File #110-178 and file the communication.
Qualification of the following persons:
Paul P. Anderson and Brownie E. Polly as members of the
Roanoke Civic Center Commission, for terms ending
September 30, 2008;
R. Brian Townsend as a City of Roanoke representative to
Virginia's First Regional Industrial Facility Authority, to fill the
unexpired term of Elizabeth Neu, ending June 30, 2006;
Jason E. Bingham as a member of the Roanoke City School
Board, to fill the unexpired term of Gloria P. Manns, resigned,
ending June 30, 2006; and
Stuart H. Revercomb as a Director of the Industrial
Development Authority, for a term commencing October 21,
2005 and ending October 20, 2009·
RECOMMENDED ACTION: Receive and file.
File #15-110-178-192-207-467-526
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the "Get Alarmed, Virginia!" Grant from the U. S.
Centers for Disease Control and Prevention and the Virginia
Department of Health; and appropriation of funds·
Adopted Budget Ordinance No. 37229-110705 and
Resolution No. 37230-110705. (7-0)
File #22-60-236
Adoption of a resolution documenting the City's support of
additions to VDOT's Six-Year Improvement Program
FY 2007- 2012.
Adopted Resolution No. 37231-110705. (7-0)
File #77
o
Amendment of the City Code to include a provision that will
allow housing for older persons in accordance with State and
Federal law.
Adopted Ordinance No. 37232-110705. (7-0)
File #24-1 78
Amendment of the Fee Compendium to provide for an
adjustment to the Building Inspections Division Permit Fees.
Adopted Resolution No. 37233-110705. (7-0)
File #32-289
Authorization to permit and to provide oversight of a horse-
drawn vehicle service in the downtown area.
Adopted Ordinance No. 37234-110705. (7-0)
File #169-277
Execution of amendments to the City's contract with Cederquist
Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley
(Architect) for additional professional services in connection
with the Police Building, Phase II Project.
Adopted Resolution No. 37235-110705. (7-0)
File #5-32-60
b. DIRECTOR OF FINANCE:
Financial report for the month of September 2005.
Received and filed.
File #10
Update on Local Law Enforcement Block Grant.
Adopted Budget Ordinance No. 37236-110705. (7-0)
File #5-60-236
REPORTS OF COMMI'I-I'EES: NONE.
UNFINISHED BUSINESS:
Stadium options discussion.
Adopted Resolution No. 37237-110705.
Members Lea and Wishneff voted no.)
File #51-122-467
(5-2, Council
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9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
A Resolution changing the time of commencement and the place of
the regular meeting of City Council scheduled to be held at 2:00 p.m.
on Monday, November 21,2005.
Adopted Resolution No. 37238-110705. (7-0)
File #132
10. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City
Council.
Council Member Lea advised that a community forum on
domestic violence will be held on Tuesday, November 29,
2005, at 6:00 p.m., at the Roanoke Civic Center.
File #5
b. Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-rERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MA'II'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., suggested that
Council Members be seated facing the audience at the 9:00 a.m.,
Council work session on the first Monday of each month.
File #132
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. W., spoke with regard
to past proclamations issued by the Mayor on building character.
File #3
Ms. Helen E. Da.v. is, 35 Patton Avenue, N. W., expressed
disappointment wIth regard to a proposal to construct football
stadia at Patrick Henry and William Fleming High Schools.
File #122-467
Mr. Shaheed Omar, 1219 Loudon Avenue,
regard to alleged police brutality.
File #5
N. W., spoke with
Mr. Dan Bouldin, 2114 Berkley Avenue, S. W., spoke with regard
to traffic calming on Grandin Road, S. W.
File #20
Mr. Robert E. Gravely, 727 29th Street, N. W., spoke with regard
to ethics, morals and the obligations of elected officials to the
citizenry of Roanoke.
File #132
Mr. Tony C. Hairston, 1263 Tayloe Avenue, S. E., spoke with
regard to alleged police brutality.
File #5
Mr. Winfred Noell, 2743 Northview Drive, S. W., spoke with
regard to the renovation of Victory Stadium which would serve
both the athletic needs of students from Patrick Henry and
William Fleming High Schools and the overall citizenry of
Roanoke.
File #122-467
1 2. CITY MANAGER COMMENTS: NONE.
CERTIFICATION OF CLOSED SESSION. (7-0)
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED ON
THURSDAY, NOVEMBER 10, 2005, AT 7:00 P.M., AT THE HOTEL ROANOKE
AND CONFERENCE CENTER, 110 SHENANDOAH AVENUE, N. E., ROANOKE,
VIRGINIA, FOR THE REGIONAL LEGISLATIVE DINNER.
Appointed the following persons:
Phyllis A. Johnson as a member of the Towing Advisory Board,
for a term ending June 30, 2008.
File #15-110-543
John W. Elliott, Jr., as a member of the Roanoke Civic Center
Commission, for a term ending September 30, 2008.
File #15-110-192
Edward W. Barnett as a member of the Roanoke Arts
Commission, to fill the unexpired term of Mark C. McConnel,
resigned, ending June 30, 2007.
File #15-110-230
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (340) 853-2444
FAX: {540) 853-1145
November 7, 2005
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
CNH:snh
C. Nelson Harris
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Crystal Spring Streetscape
This is to request space on Council's agenda for a 20 minute presentation on
the above referenced subject.
Respectfully submitted,
City Manager /
DLB:sm
c: City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
SubJect: Six Year Improvement Plan
This is to request space on Council's agenda for a 15 minute presentation on
the above referenced subject.
Respectfully submitted,
DLB:sm
c: City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Building Permit Fee Schedule
This is to request space on Council's agenda for a 15 minute presentation on
the above referenced subject.
DLB:sm
C:
City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (5¢0) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Branding Update
This is to request space on Council's agenda for a 20 minute presentation on
the above referenced subject.
Darlene L Bur¢~ttm
City Manager I
DLB:sm
c: City Clerk
City Attorney
Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37228-110705.
A RESOLUTION memorializing the late Jack Ronald "John" Marlles, former director of
the Department of Planning and Community Development for the City of Roanoke.
WHEREAS, the members of Council learned with sorrow of the passing of Mr. Marllas
on Tuesday, September 20, 2005;
WHEREAS, Mr. Marlles was bom in Albuquerque, New Mexico on June 27, 1953;
WHEREAS, although Mr. Marlles grew up in places as diverse as Germany and Hawaii,
he considered New Jersey to be his home state;
WHEREAS, Mr. Marllas graduated from Rutgers University and Virginia
Commonwealth University;
WHEREAS, Mr. Marlles went to work for the Virginia Department of Housing and
Community Development in Richmond, Virginia, in 1979, where he was responsible for the
introduction into the Commonwoalth of Virginia Main Street Program and the Virginia Urban
Enterprise Zone Program;
WHEREAS, in 1987 Mr. Marlles, became the head of the Deparlment of Planning and
Community Development in Roanoke, where he helped shape such projects as the reopening of
Hotel Roanoke;
WHEREAS, Mr. Marlles returned with his family to the Richmond area in 1998 to serve
as director of the Planning Office for Henrico County and, in 2004, became Henrico's first
director of Community Revitalization, heading a department he was responsible for creating;
WHEREAS, in addition to his work, Mr. Marlles was a great supporter of the Boy Scouts
of America and an avid Civil War buff; and
WHEREAS, Mr. Marlles was a dedicated public servant who was known for his humility
and generosity of community.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret
and sorrow at the passing of Jack Ronald "John" Marlles, and extends to his family its sincerest
condolences.
2. The City Clerk is directed to forward an attested copy of this resolution to Mr.
Marlles's widow, Robin M. Marlles, of Henrico County, Virginia.
ATTEST:
City Clerk
179
ROANOKE CITY COUNCIL
September 19, 2005
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 19, 2005, at 2:00 p.m., the regular meeting hour, in the Roanoke City
Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules
of Procedure, Rule 1, Regular Meetinqs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 37109-070505 adopted by the Council
on Tuesday, July 5, 2005.
PRESENT: Council Members Sherman P. Lea, Brenda L. McDaniel, Brian J.
Wishneff, M. Rupert Cutler, Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson
Harris ............................................................... 6.
ABSENT: Council Member Alfred T. Dowe,Jr.- ........................ 1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
PROCLAMATIONS: The Mayor introduced and commended Joseph L. Salmon
who was selected as Teacher of the Year at the Roanoke Academy of Mathematics
and Science, Teacher of the Year for Roanoke City Public Schools, and Region VI
Teacher of the Year in the Commonwealth of Virginia. He advised that Mr. Salmon
was honored by the Virginia General Assembly and the Virginia Commonwealth
School Board.
180
In recognition of his outstanding example and contributions to the youth of
the community, the Mayor presented Mr. Salmon with a proclamation declaring
Monday, September 19, 2005, as Joseph L. Salmon Day in the City of Roanoke.
PROCLAMATIONS: The Mayor presented a proclamation to Gary Hegner,
Superintendent, Parks and Facilities, declaring Saturday, October 1,2005, as Fall
Waterways Cleanup Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, that item would be removed from the Consent Agenda and considered
separately. He called specific attention to two requests for Closed Session.
MINUTES: Minutes of the regular meeting of Council held on Monday,
August 15, 2005, were before the body.
Vice-Mayor Fitzpatrick moved that the reading of the minutes be dispensed
with and that the minutes be approved as recorded. The motion was seconded by
Council Member Cutler and adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... O.
(Council Member Dowe was absent.)
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson Harris
requesting that Council convene in Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the
body.
Vice-Mayor Fitzpatrick moved that Council convene in Closed Session as
above described. The motion was seconded by Council Member Cutler and
adopted by the following vote:
181
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... 0.
(Council Member Dowe was absent.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in Closed Meeting to discuss the award of a public contract
involving the expenditure of public funds, where discussion in open meeting
would adversely affect the bargaining position or negotiating strategy of the City,
pursuant to Section 2.2-371! (A)(3), Code of Virginia (1950), as amended, was
before the body.
Vice-Mayor Fitzpatrick moved that Council convene in Closed Session as
above described. The motion was seconded by Council Member Cutler and
adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... 0.
(Council Member Dowe was absent.)
OATHS OF OFFICE-COMMI'I-rEES-PERSONNEL DEPARTMENT-ROANOKE ARTS
COMMISSION-HUMAN DEVELOPMENT COMMITTEE-SCHOOLS: The following report
of qualification was before Council:
David B. Carson and William H. Lindsey as Trustees of the Roanoke
City School Board, for terms ending June 30, 2008;
Angela Holland as a member of the Human Services Advisory Board,
for a term ending November 30, 2007; and
Letitia A. Smith as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2008.
Vice-Mayor Fitzpatrick moved that the report of qualification be received
and filed. The motion was seconded by Council Member Cutler and adopted by
the following vote:
182
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... 0.
(Council Member Dowe was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ANIMALS/INSECTS: Dr. Stan Eichelberger, presented a written report
transmitting recommendations of the Feral Cat Task Committee.
Dr. Eichelberger advised that since formation in the summer of 2004, the
Feral Cat Task Committee met on 11 occasions as well as conducted a public
opinion survey and a public meeting; the Committee studied a wide variety of
information relating to cats and examined the experience of several other
localities; as revealed in the progress report dated April 12, 2005, the Committee
found that complex sub-issues are involved in virtually every aspect of the topic;
and concerns presented to Council, which led to formation of the Committee
included issues of property damage, risk ofdiseasetransmission, and destruction
of wild birds. He noted that during the first six months of 2005, City Animal
Control Officers responded to 640 cat-related calls for service and 933 cats from
the City of Roanoke were impounded at the Regional Center; the Regional Center
for Animal Control and Protection reports that 1,227 cats were impounded from
the region for the same period; and the Committee encountered well-reasoned
and passionate perspectives on both sides of many of the issues and bases its
recommendations on a shared perspective that cats that are cared for are healthier
and pose fewer problems for the community.
Dr. Eichelberger reviewed the following recommendations:
Adopt an ordinance requiring the licensing of cats over four
months of age; authorize positive identification of licensed cats
by means in addition to a collar and tag (such as by an
implanted microchip) and provide space on any registration
form for identification information; proof of vaccination should
be required prior to license issue; the ordinance should also
provide for reduced licensing fees for those cats which have
been spayed or neutered, upon presentation of veterinary
documentation of the procedure; and persons found in
violation of the ordinance should be subject to fine.
183
Adopt an ordinance(s) to prohibit cats from running at large
and authorize the City's Animal Control and Protection Unit to
impound cats found at large; "at large" would refer to any cat
not on the property of its owner or under the immediate control
of the owner or confined in an enclosure; procedures for
disposition of impounded cats should be specified and only
licensed and vaccinated cats should be released; the ordinance
could be parallel in style with current sections regulating dogs
at large, with increased fines for owners who repeatedly allow
their animal to be at large; and Roanoke County has had
ordinances requiring licensing of cats and defining cats at large
as nuisance cats subject to impound since 1994.
Development of a regional sanctuary for feral cats or cat
colonies; although there are currently no such facilities in the
area, such a sanctuary would provide for feral cats without their
having to be impounded with little hope of adoption; managed
sanctuaries for feral cats are seen by the Committee as part of
an effective and humane overall solution, and some members
of the Committee are willing to further investigate the option;
and the City of Roanoke could participate with other localities
in the form of financial support, tax considerations, and/or the
assistance and expertise of employees in a joint venture.
Dr. Eichelberger advised that the Committee recognizes that implementation
of the first two recommendations will require a public information campaign after
actual ordinances have been drafted; and the proposals are in keeping with
recommendations of The Humane Societyofthe United States, which should be of
assistance in promoting a public information campaign. He stated that it is
acknowledged that the ordinances will place an additional strain on the Police
Department's Animal Control and Protection Unit, as well as on the Office of the
City Treasurer and other offices involved in licensing and enforcement; therefore,
he requested that Council consider staffing or technology requests that may arise
from the changes.
Mr. Nell MacRae, Ill, 1110 26th Street, S. W., advised that it is understood that
the City of Roanoke has a large number of cats per capita; and as the owner of a
cat, he is of the opinion that a significant amount of the cat owner population is
against any ordinance that would restrict outside activity. He stated that the City
could control the feral cat population by picking up cats that do not wear a collar
with the owner's name attached.
184
There being no discussion and without objection by Council, the Mayor
advised that the recommendations of the Feral Cat Task Committee would be
referred to the City Manager for report and recommendation to Council.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
PARKS AND RECREATION-WATER RESOURCES: Gary Hegner, Superintendent,
Parks and Facilities, advised that 250-300 persons are expected to participate in
efforts to clean up City property along the banks of the Roanoke River on Saturday,
October 1, 2005; participants include the Clean Valley Council, Upper Roanoke
River Roundtable, Department of Environmental Quality, Save Our Streams, the
Western Virginia Water Authority, Roanoke Valley Greenways Commission,
representatives of various City departments, local businesses, the National Foods
Co-op, Q99, Tidy Services, and others. He called attention to water quality testing
through testing kits that have been distributed in the schools, and other
educational opportunities that will be offered.
Council Member Cutler inquired if there would be an opportunity for a
regional or watershed-wide event in future years inasmuch as the Roanoke River
begins in Montgomery County and runs through Roanoke County, the City of
Salem and the Town of Vinton; and with their citizen groups, service clubs, rotary
clubs, Kiwanis Clubs, school groups, etc., other Valley-wide jurisdictions could
initiate an Upper Roanoke River event.
The City Manager advised that at least two such events will be held on an
annual basis and the City has considered a program that would allow individual
families, civic clubs and organizations to adopt an area of the Roanoke River for
maintenance or stewardship on a regular basis. She stated that it is hoped that
activities on October 1 will mark the beginning of a partnership involving not only
public property, but private property along the Roanoke River.
EMERGENCY SERVICES: Joseph Coyle, Emergency Services Coordinator, and
Larry Brown, Public Information Officer, explained the various components of two
enhancements to the City's emergency warning public information capabilities;
i.e.: Reverse 911 and Roanoke Alert. Mr. Coyle advised that Reverse 911 is a
computer based system that can be used in an emergency to dial out to citizens
and businesses; and the system will use a computer which is housed in the City's
185
secure computer room and dedicated phone lines in the Municipal Building to
enhance the City's emergency warning public information capabilities. He
explained that some potential uses for Reverse 911 would be notification of a
terrorist event, flooding, severe weather conditions, or any large emergency that
would require notification to citizens; and the system will not be used for non-
emergency or routine events. He stated that a meeting has been scheduled with
representatives of City departments, the Western Virginia Water Authority, and the
School system to discuss uses and to develop a training program. He explained
that the City has an eight telephone line system, using about a 30 second
message, 960 telephone calls could be made per hour; for example: if there is a
hazardous materials release at a certain intersection, a certain arch around the
location can be plotted out and the system will dial those telephone numbers; and
in the unlikely event of a mass notification of the entire City, the City could dial
into the provider's databank, or contact the provider via internet, in order for
notification to be made via the provider's nationwide bank of phones; and in
approximately ten minutes every phone in the City of Roanoke would ring. He
reviewed two methods by which telephone calls could be handled; i.e.: a
compilation of predefined lists through a data bank identifying all persons who live
on a specific street or in a flood prone area, input a message and activate the
system; or the visual portion of the program could interface with the City's GIS
system which provides the capability of selecting a specific street address or
configuration and the system would access the database of telephone numbers
and dial out based on a geo zone. He stated that another enhancement to the
system is the "bulletin board" that can be created during an emergency which
allows for the posting of a telephone number on the City's website where
emergency information may be obtained. He added that one of the inherent issues
with the database that was purchased by the City is that it only has the capability
to call landline telephones; therefore, there will be a need to address issues where
persons use cellular phones as their primary telephone, in which case it would be
necessary to register the phone to that location so that they could be contacted in
an emergency; registration could be handled via the City's website, or by
telephoning or written communication to the Office of Environmental and
Emergency Management.
Mr. Brown advised that in the event ora small scale emergency, the City will
transform the current website, roanokeva.gov into roanokealert.com, which will
provide the latest information to visitors to the website and allow faster access to
important information such as emergency telephone numbers, or links that the
person may need to get in touch with other emergency agencies, and the latest
updates of road closures or emergency precautions and preparedness. He stated
186
that currently the website is hidden and in an ideal world the City may not have to
use the emergency website; however, the website does have the capability to go
live in the event of an emergency when an administration or the City's web master
advises that the information needs to be delivered. He further stated that the
website will be hosted outside of the Commonwealth of Virginia so that in the
event of a power outage or some other drastic happening, there will be no concern
about the site going down. Mr. Brown explained that Reverse 911 provides the
capability to disseminate information to as many people as possible both inside
and outside the area and to update information on a regular basis.
Council Member Lea inquired as to how information would be disseminated
to persons who do not have access to a computer; whereupon, the City Manager
advised that in a true emergency there is an overload of resources in responding
to telephone calls and requests for information; while the website would only be
available to certain people who have access to computers and to the internet, if
those persons can be siphoned off of the telephone system to receive information
from other sources, more resources would become available for persons using
telephone lines; and there is also the option of going into affected areas with law
enforcement and fire personnel with horns to communicate a need to evacuate the
area. She advised that the two activities have been in the planning stages for over
ayear; the programs demonstrate that the City is planning for the emergency that
it hopes will never happen; and planning has been ongoing since September 1].,
2001, to ensure that the City of Roanoke has every tool in place to help its citizens
in time of emergency.
In response to aquestion by Council Member McDaniel if there are plans for
live testing of the programs, it was advised that workability of the Reverse 911
program continues to be reviewed.
Council Member Cutler advised that many people use cellular telephones as
opposed to landlines, and inquired if cellular telephone companies would include
information with monthly bills urging customers to register their cell phone with
the City.
Mr. Coyle advised that the suggestion could be presented to the cellular
telephone companies, and some cell phone vendors are currently evaluating the
systems and looking nationwide for ways to capture the database.
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ITEMS RECOMMENDED FOR ACTION:
HEALTH DEPARTMENT-BUDGET-HUMAN DEVELOPMENT: The City Manager
submitted a communication advising that the City of Roanoke Department of Social
Services and the State Health Department entered into an agreement in 1994 to
establish an Eligibility Worker position through the Department of Social Services
to be located at the Roanoke Health Department to ensure that all citizens have an
opportunity to apply for Medicaid; and the Agreement remains in effect until
modified by mutual consent or operation of law.
It was further advised that total cost of the position is $40,358.00;
approximately 50 per cent of the cost is reimbursed from Federal Medicaid
administrative funds, with the Health Department reimbursing the remaining cost;
and the City of Roanoke Health Department is satisfied with the results of having
the position on location and wishes to continue the services of the Eligibility
Worker at the Health Department.
The City Manager recommended that she be authorized to continue the
services of the Eligibility Worker stationed at the Health Department in accordance
with the original agreement; that Council appropriate funds as above described in
accounts to be established in the Grant Fund by the Director of Finance; and
establish a revenue estimate of $40,358.00 from State and Federal sources as
above described.
· Salary $29,742.00
· City Retirement 3,833.00
· ICMA Match 650.00
· FICA 2,280.00
· Health Ins. 3,540.00
· Dental Ins. 235.00
· Disability Ins. 78.00
$40,358.00
Vice-Mayor Fitzpatrick offered the following budget ordinance:
(#37180-091905) AN ORDINANCE to appropriate funding for the Medicaid
Eligibility Worker position, amending and reordaining certain sections of the 2005-
2006 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 577.)
188
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37180-
091905. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... 0.
(Council Member Dowe was absent.)
Vice-Mayor Fitzpatrick offered the following resolution:
(#37181-091905) A RESOLUTION authorizing the City Manager to continue
the services of the Eligibility Worker stationed at the Health Department in
accordance with the original Agreement between the Roanoke City Department of
Social Services, the State Health Department and the Virginia Department of Social
Services, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 69, Page 578.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37181-
091905. The motion was seconded by Council Member McDaniel and adopted by
the following vote:
AYES: Council Members lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ......................................................... 6.
NAYS: None .................................................... 0.
(Council Member Dowe was absent.)
BUDGET-EMERGENCY SERVICES: The City Manager submitted a
communication advising that the Roanoke Fire-EMS Department provides
Hazardous Materials Emergency assistance on a regional level to surrounding
localities during hazardous material accidents and incidents; increased revenues
were received from the Commonwealth of Virginia for Hazardous Materials
Emergency Responses; and revenues were intended to be used for reimbursement
of certain expenses incurred during Hazardous Materials Emergency Responses for
fiscal years 2004 and 2005; and for fiscal year 2004, additional revenues of
$8,199.08 were received and for fiscal year 2005, additional revenues of
$1,390.40 were received.
189
It was advised that the Commonwealth of Virginia appropriates funds to the
Roanoke Fire-EMS Department for Hazardous Materials Emergency Responses; the
Director of Finance estimates the revenue for Hazardous Materials Emergency
Responses; and in Fiscal Years 2004 and 2005, the Commonwealth increased
revenues and reimbursement of funds.
The City Manager recommended that Council adopt a budget ordinance to
increase revenue estimates, in the amount of $8,199.00, in Account No. 03S-520-
3226-3226 and $1,390.00 in Account No. 035-520-3227-3227; appropriate
additional funding in the same amounts appropriate increased revenues and
authorize the Director of Finance to establish increased revenue estimates.
Vice-Mayor Fitzpatrick offered the following budget ordinance:
(#37182-091905) AN ORDINANCE to appropriate additional funding for the
Hazardous Materials Response Grants, amending and reordaining certain sections
of the 2005-2006 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 579.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37182-
091905. The motion was seconded by Council Member McDaniel and adopted by
the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
BUDGET-HUMAN DEVELOPMENT-GRANTS-FDETC: The City Manager
submitted a communication advising that the City of Roanoke is the grant recipient
for Workforce Investment Act (WIA) funding, thus Council must appropriate
funding for all grants and other monies received in order for the Western Virginia
Workforce Development Board to administer WlA programs; the Western Virginia
Workforce Development Board administers the Federally funded Workforce
Investment Act (WlA) for Area 3, which encompasses the Counties of Alleghany,
Botetourt, Craig, Franklin and Roanoke, and the Cities of Covington, Roanoke, and
Salem; and WlA funding is intended to be used for four primary client populations:
190
· Dislocated workers who have been laid off from employment
through no fault of their own;
Economically disadvantaged individuals as determined by
household Income guidelines defined by the U. S. Department of
Labor;
· Youth who are economically disadvantaged, or have other barriers
to becoming successfully employed adults; and
· Businesses in need of employment and job training services.
It was further advised that the Western Virginia Workforce Development
Board has received a Notice of Obligation (NOO) from the Virginia Employment
Commission allocating $192,078.00 for the Youth Program which serves
economically disadvantaged youth, $74,836.00 for the Adult Program which serves
economically disadvantaged adults, and $120,443.00 for the Dislocated Worker
Program which serves workers laid off from employment through no fault of their
own for Program Year 2005 (July 1, 2005 -June 30, 2007); and ten per cent of the
above referenced totals are intended to be allocated to the administrative function
of the Western Virginia Workforce Development Board.
The City Manager recommended that Council authorize appropriation of
Western Virginia Workforce Development Board Workforce Investment Act funds of
$387,357.00 for Program Year 2005, and establish corresponding revenue
estimates in accounts to be established in the Grant Fund by the Director of
Finance.
Council Member McDaniel offered the following budget ordinance:
(#37183-091905) AN ORDINANCE to appropriate funding for the FY06
Workforce Investment Act Grant, amending and reordaining certain sections of the
2005-2006 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 580.)
Council Member McDaniel moved the adoption of Ordinance No. 37183-
091905. The motion was seconded by Vice-Mayor Fitzpatrick.
191
Council Member Lea referred to previous discussion by the Council on
Monday, July 18, 2005 with regard to composition of the Western Virginia
Workforce Development Board and requested that the City Manager provide a
status report.
The City Manager advised that at the next meeting of the Chief Local Elected
Officials group (CLEO) following Council's discussion on July 18 the issue of
representation on the Workforce Development Board was discussed, and all
members of the CLEO expressed a genuine interest and concern in the issue of
representation. She stated that two members of the African-American community,
the Deputy Director, Roanoke Redevelopment and Housing Authority, and a
minority representative from Franklin County were recommended to the CLEO;
consideration was given to increasing the size of the Board, and a decision was
made to keep the current number of 15 which allows for a majority or eight of the
appointments to be representatives of the private sector, and the remaining seven
would be appointed from the public sector. She added that there is a vacancy on
the Board, and Alleghany County, which does not currently have representation,
has been requested to recommend a nominee; other members of the Board have
encouraged private individuals within their respective communities to serve; and at
an upcoming meeting of the CLEO Board, it is anticipated that at least one
appointment will be made. The City Manager gave her assurance that the issue
has raised itself to a proper level of attention with all members of the CLEO, there
will not be a lack of diverse representation on theWorkforce Development Board in
the future, and the Chief Local Elected Officials group is committed to rectifying
the situation.
There being no further questions/comments by Council Members, Ordinance
No. 37183-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
CITY CODE-BUDGET-WATER RESOURCES: The City Manager submitted a
communication advising that Resolution No. 36207-012103 adopted by Council
on January 21, 2003, authorized the City Manager to apply for an "80/20"
reimbursable grant through the Virginia Recreational Trail Fund Program; and in
July 2003, the Virginia Department of Conservation and Recreation notified the
City of Roanoke of a grant award, in the amount of $53,600.00, in support of the
Carvins Cove Natural Resource Multi-Use Trail Project.
192
Itwas further advised that State and Federal funding sources will be utilized
as matching funds to the recent appropriation of $40,335.00 to the Department of
Parks and Recreation through the Western Virginia Water Authority Carvins Cove
trail user fees for trail improvements within the Reserve.
The City Manager recommended that Council authorize the Director of
Finance to increase the revenue estimate in Account No. 008-620-9825-9813,
Carvins Cove Planning and Development, in the amount of $53,600.00, and
appropriate funds of the same amount to the Carvins Cove Planning and
Development Project, Account No. 008-620-9825.
Council Member Cutler offered the following budget ordinance:
(#37184-091905) AN ORDINANCE to appropriate funding for the Carvins
Cove Planning and Development Project, amending and reordaining certain
sections of the 2005-2006 Capital Projects Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 582.)
Council Member Cutler moved the adoption of Ordinance No. 37184-
091905. The motion was seconded by Vice-Mayor Fitzpatrick.
Council Member Cutler advised entrance fees paid by visitors to Carvins
Cove are used for recreational facility improvements at Carvins Cove. He stated
that he looked forward to completion of the master plan for management of the
Carvins Cove Natural Reserve, and consideration of a conservation easement to
protect most of the natural area from development. On behalf of the Roanoke
Appalachian Trail Club and other hikers in the region, he stated that he supported
multiple use trails, but some trails should be devoted to hikers only so that there
is no conflict between horses, bicycles, and hikers.
Ordinance No. 37184-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
193
POLICE DEPARTMENT-COMMUNICATIONS DEPARTMENT-CITY INFORMATION
SYSTEMS-EQUIPMENT: The City Manager submitted a communication advising that
an Intergovernmental Agreement dated December ].7, ].997, between the City of
Roanoke and the County of Roanoke established a joint Public Safety Radio System
("System"); since creation of the partnership, the City and the County have
operated their E-911 public radio systems effectively as a joint, unified system for
the protection and benefit of the citizens of both localities; and the original
Intergovernmental Agreement was amended on one occasion by an amendment
dated October 1, 2001, for the purpose of providing further details governing
operation of the joint system and the relationship between the City and the
County.
It was further advised that a proposed second amendment provides legal
authority for the County and the City to act jointly through the Roanoke County
Purchasing Department to obtain a qualified consultant to provide expertise and
guidance in the planning of the "rebanding" or migration of frequencies per a
Federal Communications Commission (FCC) mandate; rebanding has been ordered
by the FCC on a nationwide basis due to frequent problems with interference from
commercial wireless communications providers and public safety agencies that
operate on the $00MHz spectrum; the FCC has imposed upon Nextel the financial
obligation to pay for all direct and indirect costs associated with the "rebanding"
frequency reconfiguration; and Nextel has committed $2.5 billion to pay for the
800 MHz rebanding process nationally and established an independent agency, the
Transition Administrator (TA), to oversee the massive undertaking.
The City Manager explained that by proceeding jointly, the County and the
City are moving forward with the procurement process to hire a consultant to
advise on the numerous technical and legal issues involved in negotiations with
Nextel to cover the costs of reprogramming frequencies on all public safety radios;
in order to avoid any cost from this Federally mandated process, Roanoke County
and Roanoke City, acting jointly, must enter into an agreement with Nextel for
reimbursement of all expenses related to the rebanding process before incurring
any expenses; and the Roanoke County Board of Supervisors acted on the matter
at its meeting on September 13, 2005.
The City Manager recommended that she be authorized to approve and
execute Amendment No. Two to the Intergovernmental Agreement between the
City of Roanoke and the County of Roanoke.
Vice-Mayor Fitzpatrick offered the following ordinance:
194
(#37185-091905) AN ORDINANCE authorizing the City Manager to execute
Amendment Two to an Intergovernmental Agreement, dated December 17, 1997,
with Roanoke County concerning the Regional 800 MHz Trunking Radio System,
upon certain terms and conditions, and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 69, Page 583.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37185-
091905. The motion was seconded by Council Member Cutler.
Council Member McDaniel inquired in the event ofavalleywide emergency,
would the City of Roanoke, Roanoke County and the City of Salem have the
capability to talk with each other regardless of what radio band or frequency they
operate on; whereupon, the City Manager responded in the affirmative and advised
that under the Interoperability grant that was received last week, localities from
Roanoke, all the way up to and including the Lynchburg region, will have the
capability to communicate, and the ability to talk with other communities and their
public safety resources is vitally important.
The City Manager advised that the agreement presently before the Council
between the City of Roanoke and Roanoke County calls for moving forward with a
procurement process that would identify a consultant to help ensure that the
localities are adequately represented as they go through negotiations with Nextel
and to identify ali costs associated with the move.
There being no further questions/comments by Council Members, Ordinance
No. 37185-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. O.
(Council Member Dowe was absent.)
HOUSING/AUTHORITY: The City Manager submitted a communication
advising that on September 6, 2005, Council was briefed on the Day Avenue
Project which consists of acquisition by the Roanoke Redevelopment and Housing
Authority (RRHA) of 17 parcels of land on Day Avenue; and the parcels are in
various stages of disrepair, continuing to deteriorate and are detrimental to the
safety, health, morals and welfare of the residents of the housing units, as well as
to the surrounding residential neighborhoods.
195
It was further advised that the RRHA has acquired the 17 parcels of land for
rehabilitation and conversion to market rate residential housing units; the City of
Roanoke wishes to make available to RRHA the necessary funds to reimburse the
Housing Authority for the property from the Christian Housing Fellowship, LLC;
total amount of funds to be transferred to the RRHA by the City is $370,400.00;
and funds are included in the Capital Maintenance and Equipment Replacement
Program (CMERP).
It was explained that in order for the RRHAto proceed with rehabilitation of
the 17 parcels of land, authorization by Council is needed to execute an
agreement between the City of Roanoke and the RRHA for funding of property
acquisition and pre-rehabilitation and maintenance costs associated with the 17
parcels of property.
The City Manager recommended that she be authorized to execute a
cooperation agreement with the RRHA, subject to approval as to form by the City
Attorney.
Vice-Mayor Fitzpatrick offered the following resolution:
(#37186-091905) A RESOLUTION authorizing execution of the DayAvenue
Cooperation Agreement between the City of Roanoke ("City") and the Roanoke
Redevelopment and Housing Authority ("RRHA"), providing for the advancement of
$370,400.00 in funding to provide for the cost of acquisition, pre-rehabilitation,
and maintenance of seventeen parcels of property located in the 400 block of Day
Avenue, S. W.
(For full text of resolution, see Resolution Book No. 69, Page 584.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37186-
091905. The motion was seconded by Council Member Cutler.
Mr. Robert Gravely, 727 29th Street, N. W., expressed various concerns with
regard to the Day Avenue project. He advised that it could cost as much as
$317,000.00 to renovate the houses while the sale price is $265,000.00 per
house; and the houses were previously assessed at approximately $38,000.00 -
$45,000.00 and are now assessed at $100,000.00. He added that a home buyer
who can afford a $265,000.00 house will not choose to purchase a house on Day
Avenue; no consideration was given to less fortunate persons who currently live in
the area who cannot afford more expensive housing, and additionally, no
consideration was given to the high crime rate in the area. He referred to
$85,000.00 vacant houses in the 1200 block of Gilmer Avenue that are currently
deteriorating because no one is interested in purchasing the property.
196
The Mayor requested that the City Manager respond to Mr. Gravely's remarks
regarding the Day Avenue Project; whereupon, the City Manager advised that the
City will make funds available to the Roanoke Redevelopment and Housing
Authority to purchase 17 properties on Day Avenue for the balance due on the
mortgages. She stated that the Housing Authority does not intend to market the
homes when rebuilt to Iow and moderate income individuals, but to persons in the
middle and upper income brackets who can afford to pay the $265,000.00 which
is estimated to be the rehab value. She noted that a market study was prepared
and upon the advice of realtors it is believed that homes can be sold for the
$265,000.00; the City and the RRHA have committed to assist those individuals
who currently reside in the properties to find alternate housing within the City, and
at rates equal to or in some instances less that what they are currently paying at
their Day Avenue address; it is not anticipated that any Iow income individual
would be displaced as a result of the project and the City has made a commitment
over the next seven years to construct additional Iow income units to compensate
for the loss of Day Avenue housing as a part of the City's housing strategy.
There being no further questions/comments by Council Members,
Resolution No. 37186-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris .............. -' ........................................ 6.
NAYS: None ................................................... 0.
(Council Member Dowe was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the month of July 2005.
(For full text, see Financial Report on file in the City Clerk's Office.)
There being no questions or comments and without objection by Council,
the Mayor advised that the Financial Report for the month of July would be
received and filed.
CITY A-I-rORN EY:
197
Y.M.C.A.: The City Attorney submitted a written report advising that
Subparagraph Aof Paragraph No. ].2 oftheAgreement dated December 24, 2002,
between the City of Roanoke and the YMCA of Roanoke Valley, Inc., requires the
YMCA to transfer a portion of the property on which the old YMCA facility is
located to the City by April 29, 2005 (the original date was March ]., 2005, which
was extended by Amendment No. 1); however, the Agreement requires the YMCA
to remove all hazardous substances from the old YMCA facility before the YMCA
transfers the facility to the City.
It was further advised that due to complications related to removal of
asbestos and other hazardous substances from the facility, the YMCA has not
completed the removal, and has not transferred the property to the City; and
accordingly, the YMCA has requested that the City agree to extend the deadline by
which the YMCA must transfer the property to the City until December 30, 2005.
The City Attorney recommended that Council adopt an ordinance
authorizing the City Manager to execute the appropriate amendment to the
agreement with the YMCA as above described.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37187-091905) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 2 to the Agreement dated December 24, 2002, between the City
of Roanoke and the YMCA of Roanoke Valley, Inc. ("YMCA"), to extend the date by
which the YMCA must transfer to the City of Roanoke a portion of the property on
which the former YMCA facility is located to December 30, 2005; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 585.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37].87-
09].905. The motion was seconded by Council Member McDaniel and adopted by
the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: A report of the Roanoke City School Board requesting
that Council appropriate the following, was before the body:
198
$23,529.00 for the Title I Even Start Family Literacy Grant to
provide staff and funding for parental and preschool workshops
for family literacy efforts at the preschool and adult education
levels.
$168,700.00 for the Title I School Improvement program to aid
the division in efforts to provide strategies to increase student
learning at seven Iow-performing schools; the program will
help to fund the opportunity for students to choose a higher-
performing school as an alternative, said program to be 100
per cent reimbursed by Federal funds.
$33,108.00 for the Title I D At-Risk Juvenile Detention Center
Reading program to employ a part-time reading teacher at the
Center, said program to be 100 per cent reimbursed by Federal
funds.
$65,208.00 for the 2005-2006 Governor's School program to
provide instruction in science and math to high school
students, with the continuing program to be supported by State
funds and tuition collected from participating school districts.
$48,000.00 for the Patrick Henry Youth Court program to
provide for supervision and materials necessary to continue the
school-based youth court at Patrick Henry High School; and the
continuing program will provide instruction in the legal process
and allow for alternative disciplinary actions.
The Director of Finance submitted a written report recommending that
Council concur in the requests of the School Board, was also before the body.
Council Member Cutler offered the following budget ordinance:
(#37188-091905) AN ORDINANCE to appropriate funding for the 2005-06
Title I Even Start Family Literacy Grant, 2005-06 Title I School Improvement
Program, 2006 Title I D At-Risk Juvenile Detention Center Reading Program,
2005-06 Governor's School Program, and 2005-06 Patrick Henry Youth Court,
amending and reordaining certain sections of the 2005-2006 School Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 586.)
199
Council Member Cutler moved the adoption of Ordinance No. 37188-
091905. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL:
POLICE DEPARTMENT-CITY COUNCIL: Council Member Lea addressed the
issue of domestic violence in the City of Roanoke. He advised that at least 90 per
cent of homicides in Roanoke this year were related to domestic violence; many of
the victims were women who had taken out restraint orders and the perpetrators
ended up back in the household or back on the street; therefore, the issue needs
to be addressed above and beyond what the Police Department is doing. He called
attention to the need to look more closely at domestic violence not only in terms
of the Police Department, but the court system and the Magistrate's Office.
Therefore, he suggested that the City Manager appoint a task force to study the
matter and to research actions that have been taken by other localities.
Without objection by Council, the Mayor advised that Mr. Lea's suggestion
would be referred to the City Manager for report to Council.
CITY COUNCIL-HOUSING/NEIGHBORHOOD CODE ENFORCEMENT: Council
Member Lea inquired as to the availability of City programs to assist senior citizens
in connection with home maintenance.
The City Manager suggested that citizens call the Department of Housing
and Neighborhood Services with regard to specific requests for assistance.
Council Member Cutler advised that the League of Older Americans offers a
wide array of assistance programs.
200
Council Member McDaniel advised that small projects such as painting the
porch or mowing the grass for senior citizens could be undertaken by
neighborhood organizations through a neighbor to neighbor program.
CITY COUNCIL-COURTS FACILITY: Council Member Wishneff inquired about
plans to expand and/or renovate the current Courthouse building.
The City Manager advised that a request for proposals for a planning and/or
architectural engineering firm to prepare programming and conceptual design
phase services will be advertised in the near future, and the actual study will
commence in early December, with completion approximately four months
thereafter.
DONATIONS/CONTRIBUTIONS: On behalf of the City of Roanoke, the Mayor
advised that the City Manager has taken $10,000.00 from the City Manager's
Contingency Account to be donated to the American Red Cross to help hurricane
victims along the Gulf Coast as a result of Hurricane Katrina.
Council Member Cutler moved that Council concur in the action taken by the
City Manager to donate $10,000.00 to the American Red Cross to assist hurricane
victims along the Gulf Coast as a result of Hurricane Katrina. The motion was
seconded by Vice-Mayor Fitzpatrick and adopted.
The Mayor advised that plans will be announced in the near future with
regard to establishment of a Sister City relationship with a community along the
Gulf Coast that sustained substantial damage as a result of Hurricane Katrina.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
spoke with regard to the renovation of Victory Stadium and the agreement between
the City of Roanoke and Norfolk and Western Railway Company which stipulated
that the land on which Victory Stadium is constructed would be used for
stadium/armory purposes and that the land would be properly maintained by the
City. He questioned why the City cannot renovate Victory Stadium in a manner
similar to Lane Stadium in Blacksburg.
201
COMPLAINTS/CITY COUNCIL: Mr. Robert E. Gravely, 727 29th Street, N. W.,
quoted Bible scripture.
CITY MANAGER COMMENTS: NONE.
At 4:05 p.m., the Mayor declared the Council meeting in recess for two
Closed Sessions.
At 5:25 p.m., the Council meeting reconvened in the City Council Chamber,
with all Members of the Council in attendance, with the exception of Council
Member Dowe, Mayor Harris presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Vice-Mayor
Fitzpatrick moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion bywhich any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Council Member Cutler and adopted by the following
vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: The Mayor advised that the
four year terms of office of S. Deborah Oyler and Stuart H. Revercombas Directors
of the Industrial Development Authority will expire on October 20, 2005;
whereupon, he opened the floor for nominations to fill the vacancies.
Vice-Mayor Fitzpatrick placed in nomination the names of S. Deborah Oyler
and Stuart H. Revercomb.
There being no further nominations, Ms. Oyler and Mr. Revercomb were
reappointed as Directors of the Industrial Development Authority, for terms ending
October 20, 2009, by the following vote:
FOR MS. OYLER AND MR. REVERCOMB: Council Members Lea, McDaniel,
Wishneff, Cutler, Fitzpatrick and Mayor Harris .............................. 6.
(Council Member Dowe was absent.)
202
OATHS OF OFFICE-COMMITTEES-ROANOKE CiViC CENTER: The Mayor
advised that the three year term of office of Paul P. Anderson as a member of the
Roanoke Civic Center Commission will expire September 30, 2005; whereupon, he
opened the floor for nominations to fill the vacancy.
Vice-Mayor Fitzpatrick placed in nomination the name of Paul P. Anderson.
There being no further nominations, Mr. Anderson was reappointed as a
member of the Roanoke Civic Center Commission, for aterm ofthreeyears ending
September 30, 2008, by the following vote:
FOR MR. ANDERSON: Council Members Lea, McDaniel, Wishneff, Cutler,
Fitzpatrick and Mayor Harris ............................................ 6.
(Council Member Dowe was absent.)
OATHS OF OFFICE-BUILDINGS/BUILDING DEPARTMENT-COMMITTEES: The
Mayor advised that the five year term of office of Reginald P. Church as a member
of the Local Board of Building Code Appeals will expire on September 30, 2005;
whereupon, he opened the floor for nominations to fill the vacancy.
Vice-Mayor Fitzpatrick placed in nomination the name of Reginald P. Church.
There being no further nominations, Mr. Church was reappointed as a
member of the Local Board of Building Code Appeals, for a term of five years
ending September 30, 2010, by the following vote:
FOR MR. CHURCH: Council Members Lea, McDaniel, Wishneff, Cutler,
Fitzpatrick and Mayor Harris ............................................ 6.
(Council Member Dowe was absent.)
At 5:30 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke.
At 7:00 p.m., on Monday, September 19, 2005, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
C. Nelson Harris presiding.
203
PRESENT: Council Members Sherman P. Lea, Brenda L. McDaniel, Brian J.
Wishneff, M. Rupert Cutler, Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson
Harris ............................................................... 6.
ABSENT: Council MemberAIfred T. Dowe,Jr.- ....................... 1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney, Jesse A. Hall, Director of Finance; and Mary F. Parker,
City Clerk.
The invocation was delivered by Vice-Mayor Fitzpatrick.
The Pledge of Allegiance to the Flag of the United States of Americawas led
by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
HUMAN DEVELOPMENT-ACTS OF ACKNOWLEDGEMENT: Council Member
Cutler offered the following resolution memorializing the late Corinne B. Gott:
(#37178-091905) A RESOLUTION memorializing the late Corinne Beasley
Gott, a former City Social Worker and Superintendent of Roanoke's Department of
Social Services for 30 years.
(For full text of resolution, see Resolution Book No. 69, Page 574.)
Council Member Cutler moved the adoption of Resolution No. 37178-
091905. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
The Mayor presented a ceremonial copy of the resolution to Ms. Gott's
daughters, Nancy Baugh of Richmond, Virginia; Lou Ann Gott andJayne Harmon of
Roanoke, Virginia, and called for a moment of silence in memory of Ms. Gott.
204
ACTS OF ACKNOWLEDGEMENT-EMERGENCY SERVICES: Vice-Mayor
Fitzpatrick offered the following resolution memorializing the late Warren E. Trent:
(#37179-091905) A RESOLUTION memorializing the late Warren E. Trent,
former Coordinator of Emergency Services for the City of Roanoke.
(For full text of resolution, see Resolution Book No. 69, Page 576.)
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37179-
091905. The motion was seconded by Council Member Cutler and adopted by the
following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. O.
(Council Member Dowe was absent.)
The Mayor advised that aceremonial copyofthe resolution would be mailed
to Mrs. Trent and called for a moment of silence in memory of Mr. Trent.
ACTS OF ACKNOWLEDGEMENT: The Mayor presented an Honorary Citizen
Certificate and a Star paper weight to Dr. Omer Genckaya, Roanoke College 2005
Fulbright Scholar. He advised that Dr. Genckaya is an Associate Professor of
Political Science at Bilkent University in Ankara, Turkey.
BID OPENINGS:
LEASES-AIR RIGHTS: Pursuant to notice of advertisement for bids for lease
of air space for balconies over a portion of Kirk Avenue, S. W., for a term of 60
years, said bids to be received by the City Clerk until 12:00 p.m., on Monday,
September 19, 2005, and to be held, unopened, until 7:00 p.m., on that date, the
Mayor inquired if anyone had any questions with regard to the opening of the bids.
No'person raising any question, the Mayor instructed the City Clerk to proceed
with the opening of the bids.
The City Clerk advised that one bid was submitted by Musslewhite Holdings,
L.L.C., for a one-time rental payment in the total amount of $2,000.00.
Without objection by Council, the Mayor advised that the bid would be
referred to the City Manager for report and recommendation to Council.
205
PUBLIC HEARINGS:
LEASES-AIR RIGHTS: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September ].9, 2005, at 7:00 p.m.,
or as soon thereafter as the matter may be heard in the City Council Chamber, with
regard to the lease of air space for balconies over a portion of Kirk Avenue, S. W.,
for a term of 60 years, the matter was before the body.
Legal advertisement of the public hearing was published in The ,~oano/~e
T/rnes on Wednesday, September 7, 2005 and Wednesday, September ].4, 2005.
The City Manager submitted a communication advising that
Musselwhite Holdings, EEC., has requested an air rights lease for space located at
30]. Jefferson Street, S. W., Official Tax No. ].0].].805, to install balconies of
approximately 198 square feet along the Kirk Avenue side of the property, for a
term of 60 years beginning October 18, 2005 through October 17, 2065, at aone-
time lease rate of $2,000.00; the rental rate is based on a percentage of the per
square foot assessed value of the existing property; the lease may be renewed at
expiration of the initial term upon mutual agreement; the Lessee is responsible for
maintaining the balconies in a structurally safe condition; and if at any point the
balconies become unsafe or fail to meet building and safety codes, the Lessee
agrees to demolish and remove the structure in the lease Air Space for Balconies
solely at its expense.
The City Manager recommended that she be authorized to execute a Lease
Agreement with Musselwhite Holdings, EEC., for a period of 60 years, beginning
October 18, 2005 and expiring October ].7, 2065, subject to approval as to form
by the City Attorney.
Council Member Cutler offered the following ordinance:
(#37189-091905) AN ORDINANCE authorizing the execution ora lease
agreement between the City of Roanoke and Musselwhite Holdings, EEC., for the
lease of certain air space over a portion of Kirk Avenue, S. W., to provide sufficient
area and space for the construction of balconies over property located at the
intersection of Jefferson Street and Kirk Avenue, for aterm of sixty (60) years; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 69, Page 588.)
Council Member Cutler moved the adoption of Ordinance No. 37189-
091905. The motion was seconded by Vice-Mayor Fitzpatrick.
206
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing
closed.
There being no questions or comments byCouncil Members, Ordinance No.
37189-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
SCHOOLS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, September 19, 2005, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to receive citizen comments with
regard to the appointment ofaTrustee to the Roanoke City School Board to fill the
unexpired term of Gloria P. Manns, resigned, ending June 30, 2006, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, September 11, 2005; and in the Roanoke Tribune on Thursday,
September 15, 2005.
The Mayor advised that the following persons submitted applications for
appointment prior to the deadline on Friday, September 16, 2005, at 5:00 p.m.:
Kenneth G. Andres (withdrew application on September 20,
2005)
Mark S. Lucas (withdrew application on September 21, 2005)
Jason E. Bingham
John W. Elliott,.Ir.
Randy L. Leftwich
Carla L. Terry
Elias A. Zani
The Mayor inquired if therewere persons present who would like to speak in
connection with the matter; whereupon, the following persons addressed the
Council:
Carol Brash, 2259 Westover Avenue,
appointment of Carla Terry. She advised that:
S. W., spoke
207
in support of the
Ms. Terry is a graduate of Roanoke City public schools.
She is the mother of two children who are enrolled in Roanoke City
public schools.
She has been an active PTA member and served as President at
Addison Middle School.
She is a school, church and community volunteer and has been
successful in working with people from all walks of life.
She believes in parental involvement and its importance in the schools
and would partner with the schools and the community to encourage
parental involvement in Roanoke's school system.
She is honest, straight forward, hard working, and speaks her mind in
a way that allows her to work with other people.
She would bring more sexual diversity to the School Board.
Mr. Randy Leftwich, 515 Mountain Avenue, S. W., an applicant for
appointment to the School Board, advised that:
He is a ].989 graduate of William Fleming High School.
He serves as a Key Club advisor through the Kiwanis Club at William
Fleming High School.
He has a vision for Roanoke City Public Schools.
School safety and teachers have been criticized.
There is a need for more parental involvement.
He stated that in applying for a position on the School Board, it was not his
intent to take the place of Ms. Manns, but to continue her vision to make Roanoke
City Public Schools the best possible school division.
Mr. Jonathan Pait, 3937 Vermont Avenue, S. W., spoke in support of the
application of Carla Terry. He advised that:
Under Ms. Terry's leadership as President of the Addison Middle
School PTA, membership has increased.
She has exhibited a passion for children which is a fundamental
characteristic for any person serving on the School Board.
She would be an ideal candidate for appointment to the School Board
because of her character, her ability to communicate and relate to
people and her leadership abilities.
2O8
There being no further speakers, the Mayor declared the public hearing
closed.
There being no questions or comments by Council Members, the Mayor
advised that the above referenced comments would be received and filed.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, September 19, 2005, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Carillon Medical Center that a portion
of Whitmore Avenue, S. W., west of Jefferson Street, be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 2, 2005, and Friday, September 9, 2005.
The City Planning Commission submitted a written report advising that the
petitioner requests the vacation of an approximately 6,726 square foot portion of
Whitmore Avenue, S. W.; the petitioner owns both adjoining properties; and the
subject portion of Whitmore Avenue is located within the South Jefferson
Redevelopment Area where the petitioner intends to develop.
The City Planning Commission recommended that Council approve the
request to vacate, discontinue and close the subject portion of Whitmore Avenue,
subject to certain conditions; and further recommended that the petitioner not be
charged for the property due to provisions of the South Jefferson Redevelopment
Plan in which all property acquisition was to be carried out by the Roanoke
Redevelopment and Housing Authority.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37190-091905) AN ORDINANCE permanently vacating, discontinuing and
closing certain public right-of-way in the City of Roanoke, Virginia, as more
particularly described hereinafter; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 590.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37190-
091905. The motion was seconded by Council Member Cutler.
Robert B. Marietta, Attorney, representing the petitioner, appeared before
Council in support of the request of his client.
209
The Mayor inquired if there were persons present who would like to speak in
connection with the request for street closure. There being none, he declared the
public hearing closed.
There being no questions or comments by Council Members, Ordinance No.
37190-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
BONDS/BOND ISSUES-SCHOOLS: Pursuant to Resolution No. 37154 and
Resolution No. 37155 adopted by the Council on Monday, August 15, 2005, the
City Clerk having advertised a public hearing for Monday, September 19, 2005, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the approval of
issuance of general obligation bonds, in an amount not to exceed $1,200,000.00
for financing capital improvements for Fallon Park Elementary School, and
$3,850,000.00 for financing capital improvements for Westside Elementary School,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, August 22, 2005, and Monday, August 29, 2005.
Acommunication from GeorgeJ. A. Clemo, Attorney, advising that the VPSA
application was filed on August 22, 2005, and was approved by the VPSA on
September 8, 2005; and resolutions before the Council approve details of the
bond, including an estimated debt service schedule and related documents, and
authorizes and directs the Mayor or the Vice Mayor and the Clerk or any Deputy
Clerk of the City to execute and deliver the bond to the Virginia Public School
Authority; and following adoption of the resolutions, financings are expected to be
finalized and proceeds available to the City on or about November 10, 2005.
Vice-Mayor Fitzpatrick offered the following resolution:
(#37191-091905) A Resolution authorizing the issuance of not to exceed
$1,200,000.00 General Obligation School Bonds of the City of Roanoke, Virginia,
Series 2005-A, to be sold to the Virginia Public School Authority and providing the
form and details thereof.
(For full text of resolution, see Resolution Book No. 69, Page 592.)
210
Vice-Mayor Fitzpatrick moved the adoption of Resolution No. 37191-
091905. The motion was seconded by Council Member Cutler.
The Mayor inquired iftherewere persons present who would like to speak in
connection with the issuance of general obligation bonds. There being none, he
declared the public hearing closed.
There being no questions or comments by Council Members, Resolution No.
37191-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
Council Member Cutler offered the following resolution:
(#37192-091905) A Resolution authorizing the issuance of not to exceed
$3,850,000.00 General Obligation School Bonds of the City of Roanoke, Virginia,
Series 2005-B, to be sold to the Virginia Public School Authority and providing for
the form and details thereof.
(For full text of resolution, see Resolution Book No. 69, Page 603.)
Resolution No. 37192-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
EASEMENTS-ROANOKE GAS COMPANY: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday,
September 19, 2005, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on the proposed conveyance of an easement across City-owned property
located near the intersection of Bennington Street and Mount Pleasant Boulevard,
S. E., to Roanoke Gas Company to serve a new subdivision, the matter was before
the body.
211
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 9, 2005.
The City Manager submitted a communication advising that Roanoke Gas
Company has requested an approximate 10' X 600' easement across City-owned
property, identified as Official Tax No. 4250203, which is the site of Fire Station
No. 11 near the intersection of Bennington Street and Mount Pleasant Boulevard;
the easement is needed to connect a new main to a high pressure main on
Bennington Street and will extend along Mount Pleasant Boulevard to serve a new
subdivision in the City; and inasmuch as the easement will support new
development in the City it will be donated.
The City Manager recommended that she be authorized to execute the
appropriate documents granting a utility easement as above described to Roanoke
Gas Company, subject to approval as to form by the City Attorney.
Vice-Mayor Fitzpatrick offered the following ordinance:
(#37193-091905) AN ORDINANCE authorizing the donation and conveyance
of a ten foot by six hundred foot easement on City-owned property identified by
Official Tax No. 4250203, the site of Fire Station No. 1! near the intersection of
Bennington Street and Mt. Pleasant Boulevard to Roanoke Gas Company, to
connect a new main to a high pressure main on Bennington Street, upon certain
terms and conditions; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 6].3.)
Vice-Mayor Fitzpatrick moved the adoption of Ordinance No. 37].93-
091905. The motion was seconded by Council Member McDaniel.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing
closed.
There being no questions or comments by Council Members, Ordinance No.
37].93-09].905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. 0.
(Council Member Dowe was absent.)
212
BUDGET-CMERP: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September 19, 2005, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on a proposed adjustment to the
aggregate amount of the City's fiscal year 2005-2006 annual budget, in
connection with appropriation of funds for the Capital Maintenance and Equipment
Replacement Program (CMERP), the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, September 9, 2005.
The City Manager submitted a communication advising that Council was
briefed on Fiscal Year 2004-2005 financial performance and the undesignated
fund balance on September 6, 2005; the year end undesignated General Fund
balance is targeted for the Capital Maintenance and Equipment Replacement
Program (CMERP) and totals $2,033,742.00; in addition, $1,403,018.00 of Capital
Project Contingency funds designated for prioritization as a part of CMERP is
available for appropriation; and funds, in the amount of $167,595.00, from the
reallocation of prior year unobligated CMERP funds is also available.
It was further advised that on July 18, 2005, Council authorized the transfer
of $125,000.00 from the Capital Project Contingency for capital improvements to
Mill Mountain Theater; and on September 6, 2005, Council authorized transfer of
$83,416.00 from the Capital Project Contingency for the new Fire/EMS
Administration Facility; and the net total of all funding sources available for
appropriation is $3,395,939.00.
It was explained that Section 2-188.1, Reserve for self-insured liabilities,
Code of the City of Roanoke (1979), as amended, stipulates that at the conclusion
of each fiscal year, $250,000.00 to the extent available from any undesignated
General Fund balance at the end of such fiscal year, shall be reserved for self-
insured liabilities of the City; the maximum balance of the reserve is three per cent
of the total General Fund appropriations for the General Fund for self-insured
liabilities; and a list of CMERP funding recommendations addresses the following
categories:
· Contributions
· Carryover Funds
· Furniture and Equipment
· Capital Improvements
· Technology
· Fleet Management
$1,197,925.00
21,806.00
843,208.00
580,000.00
400,000.00
353,000.00
Total
$3,395,939.00
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It was stated that CMERP funding requests totaled approximately $9.6
million, excluding technology and vehicular related items; requests for technology
related items/initiatives totaled an additional $3.5 million; and technology
requests are reviewed and prioritized by the Information Technology Committee
and all vehicular requests are reviewed by the Fleet Management Division Manager
and evaluated based upon an approved set of replacement criteria.
The City Manager recommended that Council concur in CMERP funding
recommendations and appropriate funding to the proper accounts as set forth in
an attachment to the report; appropriate $125,000.00 from Civic Facilities Fund
Retained Earnings to the Civic Center Improvements Project, Account No. 005-
550-8624, for repair of stage rigging equipment; appropriate $166,730.00
reserved in the General Fund for self-insured liabilities to be transferred to the
Risk Management Fund; establish a revenue estimate of the same amount in the
Risk Management Fund representing the transfer; and reallocate prior year CMERP
funding from the following accounts:
008-620-9759-9132 (Greenway Signage) $ 14,744.00
008-620-9750-9132(Mt. ViewRecCenterlmprovements) $ 3,718~00
008-530-9782-9132 (Downtown Roanoke Drainage Contract Labor) $ 100,000.00
008-530-9778-9132 (Engineering Suite Renovations) $ 49,133.00
Council Member Cutler offered the following ordinance:
(#37194-091905) AN ORDINANCE to appropriate funding from the Capital
Maintenance and Equipment Replacement Program (CMERP) and to make other
funding appropriations and transfers, amending and reordaining certain sections
of the 2005-2006 General, Civic Facilities, Capital Projects, Department of
Technology, Fleet Management and Risk Management Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 69, Page 614.)
Council Member Cutler moved the adoption of Ordinance No. 37193-
091905. The motion was seconded by Council MemberMcDaniel.
The Mayor inquired if there were persons present who would like to speak in
connection with the matter. There being none, he declared the public hearing
closed.
214
Prior to voting on the ordinance, Vice-Mayor Fitzpatrick disclosed that
$7,000.00 is included for appropriation to the Commonwealth Coach and Trolley
Museum of which he serves as President. He stated that the funds will be used to
purchase two antique buses that were originally used in the City of Roanoke fleet
by either Roanoke Railway and Electric Company or Safety Motor Transit, and
certain one time equipment maintenance purchases. He noted that
Commonwealth Coach and Trolley Museum employs no personnel and he receives
no remuneration for his services.
There being no questions or comments by Council Members, Ordinance No.
37194-091905 was adopted by the following vote:
AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Fitzpatrick and
Mayor Harris ....................................................... 6.
NAYS: None .................................................. O.
(Council Member Dowe was absent.)
HEARING OF CITIZENS UPON PUBLIC MA-I-fERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
SOCIAL SECURITY ADMINISTRATION: The following persons addressed
Council with regard to location of the Social Security Administration Office in the
Gainsboro community:
Ms. Beth Wellington, P. O. Box 1361, advised that the Comprehensive Plan
for 2001-2020 continues the 1985 Roanoke Vision plan which referred to Roanoke
as a City of neighborhoods; neighborhood plans were intended to be official
documents adopted by the City that would become a part of the City's
Comprehensive Plan; and one of neighborhood plans included the Gainsboro
community. She stated that the Gainsboro plan acknowledged the ravages of
urban renewal, and promised to ensure neighborhood participation in future
development, i.e.: "Like many inner City neighborhoods in America, the Gainsboro
community continues to deal with the consequences of urban renewal of the
1960's and 70's that displaced many families and businesses. The general
sentiment today in America and in Gainsboro is that urban renewal was something
done to the community instead of with the community. One of the main purposes
of this plan is to ensure that the community is involved in determining its own
future, and that the community's goals and interests are reflected in future
developments, ultimately leading to a better and more vibrant Gainsboro". She
explained that the neighborhood plan for Gainsboro included a village center,
similar to the village center in the Grandin Road area, with a focal point for the
215
neighborhood; the village center would include uses that served the surrounding
neighborhood, as well as those that would appeal to broader markets; first floors
of buildings would be dedicated to higher intensity commercial uses, and Henry
Street would include a central square as a community gathering place, etc. She
added that Council reiterated the Gainsboro plan by adopting and submitting of
the 2005-2010 Consolidated Plan to the U. S. Department of Housing and Urban
Development, which has awarded the City $3 million annually; and Gainsborowas
designated for special attention in the area of revitalization, and the Plan
acknowledged the Gainsboro Steering Committee as the overseer of revitalization.
She expressed concern that the proposed Social Security Administration Office
building appears to have caused Roanoke to jettison its plans and the hopes of the
Gainsboroneighborhood. She indicated that the City acquired the land through
condemnation during urban renewal and asked if the City will abide by the
adopted neighborhood plan for Gainsboro and support actions that will be in
compliance with the Gainsboro Neighborhood Plan.
Ms. Alice Roberts, 411 Gilmer Avenue, N. E., a life long resident of the
Gainsboro area, advised that Henry Street has a significant place in the history of
the City of Roanoke, and the City should honor its past with a vision for the future.
She called attention to major concerns with regard to the proposed Social Security
Building on Henry Street; for years the development of Henry Street has been
quiet; however, it is now becoming a district of education, history and culture with
construction of the Roanoke Higher Education Center, the Culinary School, the
multi-purpose Ebony and Strand Building, and the Dumas Center for the
Performing Arts which includes the Roanoke Opera. She stated that the Social
Security Building will require a 50 foot clearance on each side, adjacent parking,
the closing of streets will limit access to the buildings serving the community and
limit access to day and evening activities for youth and adults; and the closing of
streets assures a slow death to the educational and cultural institutions and their
much needed programs. She further stated that the location of the proposed
Social Security Building with various restrictive requirements would preclude any
future development on Henry Street; and the concept of a Social Security Building
on Henry Street is demoralizing. She added that the Henry Street Bridge and a
garden as a memorial to Dr. Martin Luther King,Jr., was approved; however, it is
ironic and insulting that as visitors walk from the bridge they would come face to
face with the Social Security Building. She stated that the Social Security Building
would be out of character and inconsistent with the theme of the new Henry Street;
therefore, she requested that Council consider an alternate location for the Social
Security Building and honor the wishes of those citizens who are concerned with
improving quality of life and making Henry Street available for development in
keeping with the theme and character of the area.
216
Mr. Marshall McMillan Zapf, 2109 Memorial Avenue, S. W., advised that
components that make Grandin Village successful are scale and a variety of
interests and businesses, etc., and Henry Street provides a physical location for a
village center to blossom in the Gainsboro neighborhood. He asked that Henry
Street not be closed and that the block be used to celebrate the African-American
community of Gainsboro. He requested that Council take into consideration that
the area provides an entrance to the City which would be better served byavibrant
village center than a large and mostly vacant building occupied by the Federal
government.
Ms. Brenda Allen, 12 Gilmer Avenue, N. E., spoke in support of art,
education, history and culture in the development of Henry Street. She called
attention to the importance of acknowledging the contributions of all citizens of
the Roanoke Valley; a key factor considered by businesses in making a decision to
locate in a certain area is diversity and diversity will be retained if the Henry Street
area continues to be a cultural district. She added that the proximityofThe Hotel
Roanoke and Conference Center will help to stimulate tourism; however, and as
guests from The Hotel Roanoke walk through historic Gainsboro, nothing is on
display that explains the history of the area or the many contributions of the
citizens of Gainsboro. She encouraged the City of Roanoke to embrace diversity by
providing a venue for this type of cultural district that will encourage young people
to return to the Roanoke Valley following graduation from college.
Ms. Annie Krochalis, 9428 Patterson Drive, Bent Mountain, Virginia, Co-
Chair, Roanoke Sierra Club Committee on Smart Growth, spoke in support of the
remarks made by previous speakers that other sites should be explored for the
Social Security Administration office building. She stated that certain Federal
Homeland Security demands on the building will include a 50 foot berm and
limited public access, which will dramatically alter the historic character of
neighborhood revitalization efforts causing a commercial and institutional style to
the gateway area of the neighborhood. She further stated that neighborhoods in
America, such as the Gainsboro community, continue to deal with the
consequences of urban renewal, etc.; and the main purpose of the newGainsboro
Neighborhood Plan is to ensure that the community is involved in determining its
future and that community goals and interests are reflected in future development.
She advised that smart growth redirects investment to existing City neighborhoods
thereby enhancing avital urban core; and downtown areas are the calling cards of
cities, thus, they require shared space and space that offers cultural statements.
She stated that people are attracted to livable communities, to lively downtown
areas, to streets that are designed for pedestrians as much as automobiles, and to
217
a scale and pattern of development that allows cities to meet every day needs by
walking, all of which are key factors to ensure that cities provide a high quality of
life. She indicated that the Gainsboro neighborhood currently includes an historic
district, the Roanoke Higher Education Center, and The Hotel Roanoke and
Conference Center; and the proposed change to downtown zoning would not
reflect community input in land use planning and would not encourage continued
development of the neighborhood as a cultural and educational destination.
Mr. Thomas Schwendeman, 1098 St. Clair Lane, Vinton; Virginia, advised
that a vision was born for the Henry Street area that has brought the community
together through culture and performing arts, education, and history; however, the
proposed Social Security Administration Office building could change the vision of
Gainsboro because it is an inappropriate use for the area. He stated that the
building would be better suited in the downtown proper and not on the fringes of
downtown; the building under consideration has been located on the fringes of
downtown Roanoke for 12 years and has not created any economic development
on Henry Street or led to the creation of businesses in the Gainsboro area. He
noted that one of the reasons to not construct the Social Security building on asite
near the airport was to create a synergy of bringing 200 employees to the heart of
the City, and as much as 80 per cent of those persons who transact business at the
Social Security office; and any road block that might have prevented locating the
facility in downtown Roanoke has been removed and there is now an opportunity
to look at downtown proper as a location which will allow Henry Street to become
an area for culture, education, history, and the performing arts.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., asked that Council look to the
future of Henry Street as a place of learning and engaging in the arts which will
attract people of all races, religious background and ethnicity. She referred to the
Henry Street of old where people socialized, people gathered, women were
respected, men were respectful of women and children, and an area of the City
traveled by many people on their way to and from work. She stated that this is the
type of vision that is now contemplated for Henry Street that would include culture,
education, and history through the Roanoke Higher Education Center, the Dumas
Center for the Performing Arts, and the Culinary School all ofwhich will be alegacy
for Roanoke's children to be proud of.
Dr. Gerald Roller, 1135 Clearfield Road, S. W., expressed opposition to the
proposed location of the Social Security Administration office building in the Henry
Street area. He expressed concern that the public was not aware of proposed
plans to relocate the Social Security Building, other than what was recently
reported in the newspaper. He stated that the Social Security building has no
relationship to any type of history in Gainsboro and should not be located in an
area that has been recognized for its historic significance bythe Commonwealth of
Virginia and possible inclusion on the international register of historic places. He
questioned the relationship of the Social Security building to the Dr. Martin Luther
King,Jr. memorial and park, and added that there are other locations in the City of
218
Roanoke for a Social Security building that would produce more revenue for the
City. He referred to the medical historyofthe Gainsboro areawhichwas the home
of physicians, dentists, and attorneys prior to desegregation. He advised that he
serves as a member of the Medical History Foundation which has a goal of
establishing a referral center and a medical artifacts museum on Henry Street;
however, if the Social Security building is located on Henry Street, plans may
change. He stated that closing the northern end of Henry Street will decrease
traffic through the area, therefore, consideration should be given to present
buildings such as the Dumas Building, the Culinary School, and the Higher
Education Center, etc., which could experience an adverse effect as a result of
locating the Social Security building at the site under consideration. He stated that
there are other locations in the City of Roanoke where the Social Security
Administration office building could be constructed.
ARMORY/STADIUM: Mr. Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
spoke with regard to the renovation of Victory Stadium and the agreement between
the City of Roanoke and the Norfolk and Western Railway Company which
stipulated that the land would be used for stadium/armory purposes.
There being no further business, the Mayor declared the meeting adjourned
at 8:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Mayor
MINUTES OF ROANOKE CITY AUDIT COMMIq-I'EE
October 3, 2005
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 1:12 p.m.
on Monday, October 3, 2005, with Chair, Dr. M. Rupert Cutler, presiding.
· The roll was called by Mrs. England
Audit Committee
Members Present:
Dr. M. Rupert Cutler, Chair
Mayor C. Nelson Harris
Vice-Mayor Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Brenda L. McDaniel
Audit Committee
Members Absent:
Alfred T. Dowe, Jr.
Brian J. Wishneff
Others Present:
Mike Tuck, Assistant Municipal Auditor
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda Russell, Asst. City Manager for Community
Development
Jim Grigsby, Acting Asst. City Manager for Operations
Mary Parker, City Clerk
Bob Bengtson, Director of Public Works
Ken King, Manager of Transportation
Cheryl Ramsey, Auditor
Doris England, Administrative Assistant
2. INTERNAL AUDIT REPORTS:
A. Audit Findings Follow Up
B. Police Department Cash Funds
C. Sheriff's Canteen Fund &Jail Inmate Fund
Dr. Cutler ordered that internal audits A through C be received and filed. There
were no objections to the order. Dr. Cutler noted that Municipal Auditor, Drew
Harmon, was out of town attending an auditor's conference and Assistant
Municipal Auditor, Mike Tuck, would be addressing the Audit Committee on his
behalf. Dr. Cutler recognized Mr. Tuck for comments on each of the audits
beginning with the Audit Findings Follow Up.
Audit
Committee Minutes - October 3, 2005
Page2
Mr. Tuck explained that the Audit Findings Follow Up is done each year to
follow up on all outstanding findings and confirm that each department's action
plan is actually completed. This year there were 14 findings to check on; nine
of the action plans were completed within the fiscal year. Mr. Tuck stated there
were some outstanding issues associated with the remaining five findings. In
some instances, significant progress has been made in implementing the
actions. All of that information is provided within the audit report. Mr. Tuck
asked for any comments or questions related to this audit. Dr. Cutler asked
Ms. Burcham if she would like to make some comments as to the progress on
these findings that have not cleared. Ms. Burcham said several of these were in
progress, as Mr. Tuck noted, but were not completed at the time of the audit.
For example, the Civic Center finding states a completion date of December
2005. Upon receiving a copy of this audit, Ms. Burcham stated that she
contacted Mina Boyd, who said the Civic Center would be able to comply with
this finding by December 2005 and perhaps earlier. In the caseofthe
Department of Technology, that department is in the process of complying with
the unique log-ins and passwords for E-911. As for Facilities Management, Ms.
Burcham stated that the judgment of the department head and others within
that department is that they do not have the expertise within their organization
to accomplish this action. They recently asked the Department of Management
and Budget to consider assigning someone full time to work with this; and if
not, Facilities Management will probably have to engage the services of
someone on a temporary basis. The department acknowledges that this activity
needs to be done, but has had a number of vacancies and just recently reached
full staff of its management personnel. Ms. Burcham stated that Ken Cronin is
serving as acting director of General Services, and that has given a fresh set of
eyes to look at what is going on in that area.
Ms. Burcham stated that the one finding that disturbs her is the challenge
relating to payroll for part time and temporary staff at Parks and Recreation.
This occurs when employees are used in multiple program areas. A solution
needs to be found, although progress has been made in that there was only one
situation noted in this audit and there were initially a number of situations in
the prior audit. She said she is hopeful that Mr. Buschor, in checking with his
counterparts, will be able to identify a different approach to this that will be
more effective. Ms. Russell asked to address the committee on this subject.
She stated that Parks and Recreation had been working with the Department of
Technology on a system that will kick out duplications. A trial run has been
conducted and was successful.
Dr. Cutler asked Mr. Tuck to comment on the Police Department Cash Funds
audit. Mr. Tuck explained that this audit is an annual financial audit which is
required as part of the accreditation standards for the Police Department. The
audit covers the cash funds that the Police Chief maintains custody of and the
various fees collected by the department. There were no findings this year, and
Municipal Auditing issued an unqualified opinion on the financial statement.
Audit Committee Minutes - October 3, 2005 Page 3
Mr. Tuck asked if the committee members had any questions on the audit.
There were none.
Dr. Cutler asked Mr. Tuck to proceed to the Sheriff's audit. Mr. Tuck stated this
was also an annual financial audit, and it is required by the Auditor of Public
Accounts that the canteen and inmate funds be audited. The inmate funds are
the funds of the inmates that are held in trust by the Sheriff, and the canteen
funds are the expenses and commissions that are generated from sales to the
inmates. There were no findings on this audit, and Municipal Auditing issued
an unqualified opinion on the financial statement.
Chairman Cutler asked if there were any further questions regarding the three
internal audit reports. There were none.
3. UNFINISHED BUSINESS:
There was no unfinished business to come before the committee.
4. NEW BUSINESS:
A. Audit Committee Annual Report -June 30, 2005
B. Municipal Auditing Annual Report -June 30, 2005
Dr. Cutler asked Mr. Tuck if the school engagement letter, referred to on page
two of the Audit Committee Annual Report, was a part of the continuing
relationship with the schools. He also asked how the Municipal Auditor's
relationship with Roanoke Public Schools would be described. Mr. Tuck stated
the engagement letter serves as a contractual agreement between Municipal
Auditing and the school system. He further stated that this year Municipal
Auditing is working on an audit charter with the school system that will be
discussed and voted upon at the next school audit committee meeting on
October 11,2005. Mr. Fitzpatrick asked what an audit charter was. Mr. Tuck
stated the charter more specifically delineates the department's authority within
the organization and the responsibilities of the school audit committee as well
as the audit department. Dr. Cutler stated he hoped we maintained a strong
relationship with the school audit committee.
Chairman Cutler introduced the Municipal Auditing Annual Report as the next
item on the agenda. He noted that the numbers under the headers of Budget
and Actual refer to the number of hours budgeted for an audit and the number
of hours it actually took to complete the audit. Dr. Cutler stated there were a
number of zeros under the header column of Actual on page two of the report.
These numbers indicate that Municipal Auditing was unable to get to those
audits as had been planned. Dr. Cutler asked Mr. Tuck to comment on the
staffing situation within the department. Mr. Tuck stated there was some
staffing turnover in the prior year that contributed to the inability to get to
Audit Committee Minutes - October 3, 2005
Page 4
those audits; and another auditor has recently left the city's employment, which
will impact the audit plan for this year. Municipal Auditing is currently
advertising this position and hopes to fill the position soon. Mr. Tuck stated
that just last week another auditor went on maternity leave, and because of
having prior knowledge, this was taken into consideration in planning this
year's audits.
Another factor that contributed to not getting to the audits as planned last
fiscal year was because Municipal Auditing consciously decided to invest a lot
of time in the implementation of the Advantage 3 financial system. Mr. Tuck
stated it was felt this would be a significant long-term benefit to the office since
it would provide exposure to the security setup, the departmental processes
involved, and the overall system setup. This financial system is a major system,
and it is very key to the audit environment so it was considered to be
worthwhile. There were up to three staff members working on Advantage 3
toward the end of that project.
Dr. Cutler asked Mr. Hall about the status of the Advantage 3 project. Mr. Hall
stated his project group had met twice with the company representatives, and
the company is preparing a plan for either an implementation in February or
March, or at the beginning of the upcoming fiscal year. Mr. Hall said it is
incumbent on the company, AMS, to prepare a plan that will have few glitches
and be ready to go. Mr. Hall stated that even though he dislikes the delay, he
wants to be thoroughly convinced the implementation will go well before
scheduling it again. Ms. Burcham stated that when the system implementation
failed, it was originally decided to wait an entire fiscal year because of other
things programmed to be done throughout the year. She stated the vendor is
pushing for an earlier implementation because it affects that company's ability
to market this product to other organizations and communities. However, Ms.
Burcham stated that unless the city can be convinced, it will not take a chance
on implementation in any portion of the year, but would rather wait until the
beginning of the fiscal year.
Dr. Cutler asked Mr. Hackworth if he had checked to see if the city might
recover any costs it may have incurred. Mr. Hackworth stated he had looked
into the matter and the city could not recover costs because of the way the
contract was conceived and entered into. It was a partnership arrangement and
the city was not guaranteed deliverables by a certain date. It would be very
difficult to extract anything from the vendor in this case. Dr. Cutler asked if Mr.
Hackworth would have preferred the contract to be written in a different way.
Mr. Hackworth replied he would. He had recommended some things that were
not put in the contract and was assured the city would not have a problem.
However, there was a problem; and the things he would have liked to have been
in the contract were not there. Mr. Hall responded that the software vendor
made concessions on doing additional work that was originally to be performed
by internal staff. The vendor has agreed to do those functions, and that will
commit more manpower to help assure that the project will be successful. He
said he did not know how to put a dollar value on what it cost the city because
Audit Committee Minutes - October 3, 2005
Page 5
it did not go live last July, but the vendor is committing more hours than was in
the original contract to do work that city employees were scheduled to do.
Therefore, the vendor is making some concessions.
Dr. Cutler asked for any questions or comments on any other issue within the
report. There were none.
5. OTHER BUSINESS:
A. N.A.L.G.A. Peer Review of City of Roanoke Municipal Auditing
B. Letter from the Auditor of Public Accounts
Chairman Cutler stated the National Association of Local Government Auditors
conducted a peer review audit of the city's auditing department and gave the
department a clean bill of health. He quoted the following from the letter
issued by the peer review team, "Based on the results of our review, it is our
opinion that the City of Roanoke's internal quality control system was suitably
designed and operating effectively to provide reasonable assurance of
compliance with Government Auditing Standards for audits and attestation
engagements during the period of May 18, 2002 through June 30, 2005." Dr.
Cutler stated he felt the Audit Committee should be pleased that the city's
auditing staff are members of the National Association of Local Government
Auditors and that the Municipal Auditor is serving as a peer reviewer of other
cities and learning from other cities how they do their auditing business. He
congratulated the auditing department on receiving a clean letter.
Dr. Cutler stated the city had received a similar letter from the State Auditor of
Public Accounts which read, "We have reviewed the Commonwealth collections
and remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and
Commonwealth's Attorney of the City of Roanoke for the year ended June 30,
2005. The results of our tests found the constitutional officers complied, in all
material respects, with state laws, regulations and other procedures relating to
the receipt, disbursement and custody of state funds." The constitutional
officers also received a clean letter.
Chairman Cutler stated the preceding two letters will be received and filed. He
asked Mr. Tuck for any comments on these letters. Mr. Tuck stated the peer
review is a requirement of the Government Auditing Standards, which are
followed by the Municipal Auditing department. This is required to be done
every three years. Mr. Tuck stated his office had undergone the peer review
process five times now. Across the country, not a lot of communities have had
that many peer reviews, which is a good process. There was one management
comment that involved the Advantage 3 implementation. Municipal Auditing
has responded to that, as is indicated in the attachment to the report. Going
forward, Municipal Auditing will need to evaluate the work that it does in those
areas to make sure there are no conflicts of interest. There are processes in
place to ensure that. Dr. Cutler asked if this was a division of labor so that
Audit Committee Minutes - October 3, 2005 Page 6
Municipal Auditing can criticize something without having been involved in it,
and Mr. Tuck responded that it was.
Chairman Cutler asked it there were any questions from the members of the
committee. There were none.
6. ADJOURNMENT:
There being no further business, the meeting was adjourned at 1:33 p.m.
M. Rupert Cutler, Chair
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE. S.W.. ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1
November 11, 2005
File #110-467
Ms. Mornique E. Smith
2076 Dansbury Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Smith:
Your resignation as a member of the Roanoke Redevelopment and Housing
Authority, effective September 4, 2005, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 7, 2005.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the Roanoke
Redevelopment and Housing Authority from October 18, 2004 to September 4,
2005. Please find enclosed a Certificate of Appreciation and an aerial view
photograph of the Roanoke Valley in recognition of your service.
With kindest regards, I am
Sincerely,
C. Nelson Harris
Mayor
CNH:MFP:ew
Enclosure
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing
Authority, p. O. Box 6459, Roanoke, Virginia 24017-0359
Mary F. Parker, CMC, City Clerk
ROANOKE ~
REDEVELOPMENT
AND HOUSING
AUTHORITY
Partners in Progress
RECEIVED
OCT 11 2{)05
MAYOR'S OFFICE
October 10, 2005
The Honorable C. Nelson Harris
and Members of City Council
215 Church Avenue, SW
Room 452
Roanoke, VA 24011
Dear Mayor Harris and Members of City Council:
Mornique E. Smith has resigned as a member of the Board of Commissioners of the
Roanoke Redevelopment and Housing Authority effective September 4, 2005. She has
informed us that due to her full schedule she does not have the time needed to fulfill her
duties as a Commissioner.
Ms. Smith was appointed to the Board in October of 2004 and was serving her first term
which will expire in August of 2008.
Sincerely,
Executive Director
Copy to: Ben J. Fink, Chairman
2624 Salem Turnpike N.W. I Roanoke, Virginia 24017 I PO Box 6359
wwwiamrrha.org j (540) 983 9281 I (540) 983-9229 Fax
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
November 10, 2005
Sheila N. Hartman
Assistant City Clerk
File #15-110-192
Linda Vaught
Secretary
Roanoke Civic Center Commission
Dear Ms. Vaught:
This is to advise you that Paul P. Anderson and Brownie E. Polly have qualified
as members of the Roanoke Civic Center Commission for terms ending
September 30, 2008.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
Thomas G. Powers, Chair, Roanoke Civic Center Commission, 329 Darwin
Road, S. W., Roanoke, Virginia 24014
Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Paul P. Anderson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Civic Center Commission, for a term ending September 30, 2008, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this~'~ day of ~2~--2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
K:~oath and leaving service~roa civic center commission\Paul p Anderson oath 05.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
i, Brownie E. Polly, do solemnly swear (or affirm) that I will support
the Constitution of the United States of America and the Constitution of
the Commonwealth of Virginia, and that I will faithfully and impartially
discharge and perform all the duties incumbent upon me as a member of
the Roanoke Civic Center Commission, for a term ending September 30,
2008, according to the best of my ability (So help me God).
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT
COURT
CLERK
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, VLrginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ ci.roanok¢.va.us
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
November 9, 2005
File #15-110-526
Shelia Smith, Project Manager
Virginia's First Regional Industrial Facility Authority
6580 Valley Center Drive
Box 21
Radford, Virginia 24141
Dear Ms. Smith:
This is to advise you that R. Brian Townsend has qualified as a City of Roanoke
representative to Virginia's First Regional Industrial Facility Authority, to fill the
unexpired term of Elizabeth Neu, ending June 30, 2006.
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, R. Brian Townsend, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a City of Roanoke representative to
Virginia's First Regional Industrial Facility Authority, to fill the unexpired term of
Elizabeth Neu ending June 30, 2006, according to the best of my ability (So help
me God).
Subscribed and sworn to before me this./ day of~i'~ , 2005.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jason E. Bingham, do solemnly swear (or affirm) that I will
support the Constitution of the United States of America and the
Constitution of the Commonwealth of Virginia, and that I will faithfully
an~ impartially discharge and perform all the duties incumbent upon
me as a Member of the Roanoke City School Board, to fill the unexpired
term of Gloria P. Manns, resigned, ending June 30, 2006, according to
the .best of my ability.
J o~:k~. Bingham
Subscribed and sworn to before me this _~ay of ~"~;~ 2005.
Judge, Twenty-Third Judicial Circuit
A COPY TESTE BRENDA S. HAMILTON, CLERK
Bye. ~eputy Clerk
L:\CLER K\DATA\CKEW I\oalh and leaving service\Schoal Board~dason Bin_oham letter.dt)c
IVlARY E PARKER~ CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-t145
E-mail: clerk @ ci.roanoke.va.us
November 9, 2005
File #15-110-207
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Dennis R. Cronk, Chair
Industrial Development Authority
c/o Poe and Cronk Real Estate Group, Inc.
10 South Jefferson Street
1200 Wachovia Tower
Roanoke, Virginia 24011
Dear Mr. Cronk:
This is to advise you that Stuart H. Revercomb has qualified as a Director of the
Industrial Development Authority for a term ending October 20, 2009.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Stephanie M. Moon, CMC, Deputy City Clerk
K:\oath and leaving service\INDUSTRIAL DEV AUTHORITY~Revercomb qualification 08 - 09.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Stuart H. ReYercomb, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a Director of the Industrial
Development Authority, for a term commencing October 21, 2005, and ending
October 20, 2009, according to the best of my ability (So help me God).
Subscribed and sworn to before me this l~ day of~o05.
BRENDA S. HAMILTON, CLERK
CLERK
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 10, 2005
File #22-60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37229-110705 appropriating
$15,000.00 in connection with the Get Alarmed, Virginia! Grant, and amending and
reordaining certain sections of the 2005-2006 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
James L. Grigsby, Acting Assistant City Manager for Operations
David Hoback, Acting Chief, Fire-EMS
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~lov 05~lov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2005.
No. 37229-110705.
AN ORDINANCE appropriating funds for the Get Alarmed, Virginia!
Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2005-2006 Grant Fund Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Wages
FICA
Advertising
Supplies
Revenues
Get Alarmed Virginia Grant
035-520-3200-1002
035-520-3200-1120
035-520-3200-2015
035-520-3200-2066
035-520-3200-3200
$11,612
888
500
2,00O
15,000
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with,
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
November 10, 2005
Sheila N. Hartman
Assistant City Clerk
File #22-60-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37230-:[10705 authorizing acceptance of the
Get Alarmed, Virginia! Grant from the U. S. Centers for Disease Control and
Prevention and the Virginia Department of Health, and authorizing execution of any
required documentation on behalf of the City, as more fully set forth in aletter from
the City Manager addressed to the Council under date of November 7, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
MFP:ew
Mary F. Parker, CMC
City Clerk
Attachment
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
James L. Grigsby, Acting Assistant City Manager for Operations
David Hoback, Acting Chief, Fire-EMS
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Nov 05~lov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2005.
No. 37230-110705.
A RESOLUTION authorizing the acceptance of the Get Alarmed, Virginia! Grant from
the U.S. Centers for Disease Control and Prevention and the Virginia Departmem of Health, and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
U.S. Centers for Disease Control and Prevention and the Virginia Department of Health the G-~
Manned, Virginia! Grant in the amount of $15,000.00, no local matching funds are required.
Such grant being more particularly described in the letter of the City Manager to Council, dated
November 7, 2005.
2. The City Manager is hereby authorized to execute and ftc, on behalf of the City,
any documents setting forth the conditions of the Get Alarmed, Virginia! Grant, approved as to
form by the City Attorney, required in connection with the acceptance of such grant and to
furnish such additional information as may be required by the U.S. Cemers for Disease Control
and Prevention and the Virginia Departmem of Health.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roat, okeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: "Get Alarmed, Virginia Grant
Acceptance
Background:
In 2001, Roanoke Fire-EMS was awarded the "Get Alarmed, Virginia!" Grant. This
is a state-secured federal grant from the U.S. Centers for Disease Control and
Prevention and the Virginia Department of Health. The Get Alarmed, Virginia!
Program has been credited with saving the lives of more than 66 men, women
and children across the Commonwealth of Virginia and also is credited with
preventing millions of dollars in property loss. According to the National Safe
Kids Campaign, every dollar spent on a smoke alarm, prevents $21 worth of
loss. This is a 2,100 percent return on investment. This grant provides smoke
detectors to fire departments and other local agencies to disperse to citizens in
need.
Considerations:
In September, 2005 Roanoke Fire-EMS was once again awarded the Get
Alarmed, Virginia! Grant. The program focuses on installing smoke detectors in
the homes of families that have children under the age of 5 and in homes that
have elderly residents over the age of 65 living in them. The reason being -
these age groups are more likely to die in a house fire. This year the grant is
Mayor Harris and Members of City Council
November 7, 2005
Page 2
focusing not only on fire prevention, but also on fall prevention for the elderly.
This grant is providing the Roanoke Fire-EMS Department with: 3,000 smoke
detectors with 10-year lithium batteries, bath mats, night lights, oven mitts,
educational brochures covering fall and fire prevention and grant funds totaling
$15,000. The grant funds are reimbursable, meaning, Roanoke Fire-EMS will
pay for items needed to implement the program (ex: ladders, drills, salaries,
other educational material & media promotion) and then will be reimbursed by
the grant funds.
Recommended Action:
Authorize acceptance of the grant award and authorize the City Manager to
execute the required grant agreement and contract and any other related
documents approved as to form by the City Attorney. Adopt the accompanying
budget ordinance establishing a revenue estimate in the amount of $15,000
and appropriating funding in the same amount to accounts to be established by
the Director of Finance in the Grant Fund.
Respectfully submitted,
e L. B¢~'cham
City Manage~/
DLB:tb
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
James Grigsby, Acting Assistant City Manager, Operations
CM05-00157
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'u:ginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk~ci.roanoke.va.us
November 10, 2005
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. IIARTMAN
Assistant City Clerk
File #77
Leo H. Rutledge, Jr.
'Urban Program Manager
Department of Transportation
1401 East Broad Street
Richmond, Virginia 232:19
Dear Mr. Rutledge:
I am enclosing copy of Resolution No. 37231-110705 concurring in the
programming of new projects in the City of Roanoke's Six-Year Improvement
Program FY 2007-2012, as more fully set forth in a letter from the City Manager
addressed to the Council under date of November 7, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
Darlene L. Burcham, City Manager
Robert K. Bengtson, Director, Public Works
Sherman M. Stovall, Director, Office of Management and Budget
Kenneth H. King, Manager, Division of Transportation
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Nov 05~lov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37231-110705.
A RESOLUTION concurring in the programming of new projects in the City of Roanoke's
Six-Year Improvement Program FY 2007 - 2012 ("SYIP").
WHEREAS, state and local agencies must continually develop long range transportation
plans as required by the Federal Highway Act of 1962;
WHEREAS, current projects in the SYIP are now fully funded or will be fully funded in FY
2007 and projected funding available to the City of Roanoke over the next six year period is
$23,694,000;
WHEREAS, the SYIP requires a local match representing two percent of local project costs
over the six year period and these matching funds are budgeted; and
WHEREAS, the Virginia Department of Transportation is seeking the City's concurrence in
the programming of new projects in the City ofRoanoke's SYIP.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council concurs in the programming of new projects in the City of Roanoke's
Six-Year Improvement Program FY 2007 - 2012 ("SYIP") for consideration by the Virginia
Department of Transportation ("VDOT') and recommendation to the Commonwealth Transportation
Board, as set forth in the City Manager's letter dated November 7, 2005, to City Council, and its
attachments.
2.
The City Clerk is directed to transmit an attested copy of this resolution to VDOT.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 C!~urch Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
l~ax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: VDOT Project Resolution
Additions to Six-Year
Improvement Program
FY2007-2012
Background:
The Virginia Department of Transportation (VDOT) has advised the City of
Roanoke that funds are projected to be available for programming new projects
in the FY2007-2012 Six-Year Improvement Program (SYIP.) This projection is
based upon the funding status of projects in the current SYIP. Current SYIP
projects including the 10® Street Improvements, the Wonju Street Extension
project, and the Hollins Road/ 13th Street extension are now fully funded
projects or will be fully funded in FY07. Projected funding available to the City
of Roanoke over the next six year period is $23,694,000.
The Virginia Department of Transportation requires a City Council resolution
documenting the City's support of projects in advance of placing the projects in
the SYIP. Projects proposed for addition to the SYIP must be included in the
Long-Range Transportation Plan (LRTP,) which Council previously approved on
October 23, 2003. Based upon public comments received during preparation of
the LRTP and the SYIP, identified transportation needs, and projected funding,
the following projects are recommended for addition into the FY2007-2012
SYIP:
· Campbell Avenue
· Colonial Avenue
Honorable Mayor and Members of City Council
November 7, 2005
Page 2
· Elm Avenue
· Norfolk Avenue
· Orange Avenue
· Intersection and Miscellaneous Spot Improvements
· Mobility and Accessibility Improvements
· Signal & ITS Improvements
· Transit Improvements
Additional information can be found in the attached spreadsheet. The City's
request to add projects to the SYIP must be submitted to VDOT no later than
December 1, 2005. VDOT will consider this request and make a
recommendation to the Commonwealth Transportation Board. The Board is
expected to take action on this request in the spring of 2006 and the final SYIP
should be announced in the summer of 2006.
The provisions of the SYIP require the City to provide a local match representing
two percent of total project costs. Two percent of the $23,694,000 program
cost is $473,880, which will be required over the six year period. Funding of
$310,000 is budgeted annually by the City for transportation needs and will be
adequate to cover this required local match.
Recommendation:
City Council adopt the accompanying resolution in support of the addition of
these projects to the FY2007-2012 SYIP.
Darlene L. Burc~am
City Manager
DLB/MDJ/gpe
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Kenneth H. King, P.E., Manager, Division of Transportation
CM05-00165
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November i0, 2005
File #24-178
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37232-110705 amending Section 16-152,
Exceptions from article. Division 1, Generally, of Article III, Fair Housing
Administration, of Chapter 16, Human Riqhts, of the Code of the City of Roanoke
(1979), as amended, by the addition of subsection (8) to clarify that housing
specifically for older persons is permitted in the City, in accordance with state and
federal laws.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
K:~AGENDA CORRESPONDENCE~3genda correspondence 05\Nov 05~lov 7 05 correspondence.doc
Darlene L. Burcham
November 10, 2005
Page 2
pc:
The Honorable
Virgima
The Honorable
Virgima
The Honorable
Virgima
The Honorable
Virgima
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Charles N. Dorsey, Judge, Twenty-Third judicial Circuit of
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable JosePh M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Ford Weber, Director of Housing and Neighborhood Services
Angle Williamson, Housing Development Specialist
Nancy F. Canova, Chair, Fair Housing Board, 2265 Sewell Lane, S. W.,
Roanoke, Virginia 24015
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Nov 05Wov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37232-110705..
AN ORDINANCE amending Section 16-152, Ex__~ptions from article, of Division 1,
Generally, of Article III, Fair Housing Administration, of Chapter 16, Human Rights, of the
Code of the City of Roanoke (1979), as amended, by the addition of subsection (8), to clarify that
housing specifically for older persons is permitted in the City, in accordance with state and
federal laws; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 16-152, Exceptions from article, of Division 1, Generally, of Article III,
Fair Housing Administration, of Chapter 16, ~, of the Code of the City of Roanoke
(1979), as amended, is hereby amended by the addition of subsection (8):
Sec. 16-152. Exc_.~ions from article
(8)
Nothing contained in this article shall:
Prohibit, limit, or in any way abridge the rights and remedies afforded housing for
older persons, as defined herein and in accordance with the Federal Fair Housing
Act of 1968, as amended, and the Virginia Fair Housing Law, as amended.
title is hereby dispensed with.
Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
City Clerk~ ~;-.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
November 7, 2005
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
Honorable
C. Nelson Harris, Mayor
Beverly T. Fitzpatrick, Jr., Vice Mayor
M. Rupert Cutler, Council Member
Alfred T. Dowe, Jr., Council Member
Sherman P. Lea, Council Member
Brenda L. McDaniel, Council Member
Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Fair Housing Ordinance
Amendment
On March 1,2004, City Council amended and reordained Division 1, Generally,
and Division 2, Fair Housing Board, of Article III, Fair Housing Administration, of
Chapter 16, Human Rights, of the Code of the City of Roanoke (1979) as
amended, by adding certain definitions and certain sections to effect
amendments to the City's fair housing ordinance to be consistent with current
Federal and State fair housing regulations, and to revise the responsibilities of
the Fair Housing Board.
Since the City's Fair Housing ordinance was first enacted in March 1973, prior
to enactment of the federal and state fair housing regulations, age has been
recognized as a protected class in the City. While the federal and state
regulations do not recognize age as a protected class (both the federal and
state fair housing regulations include "elderliness" as a protected class which
applies to anyone over fifty five years of age), the City of Roanoke opted to
retain age as and include "elderliness" as protected classes during its recent
amendment of the ordinance.
Housing for older persons is specifically allowed under the federal and state fair
housing regulations. However, the inclusion and retention of "age" as a
protected class in the City's fair housing ordinance unintentionally prohibits the
establishment of housing communities for older persons in the City. While the
Mayor Harris and Members of City Council
November 7, 2005
Page 2
recent amendment to the City's fair housing ordinance included adding a
definition for "housing for older persons" tl~at was consistent with the federal
and state definition, that definition was included because the state and federal
regulations recognize "housing for older persons" as a permitted exception to
"familial status." Familial status is a protected class which prohibits housing
discrimination against persons with children under the age of eighteen and was
added to the City ordinance during the recent amendment. Inclusion of this
definition by itself in the City ordinance is not sufficient to indicate the
allowance of housing for older persons in the City.
The Fair Housing Board recommends that the City fair housing ordinance be
further amended to allow for "housing for older persons" in accordance with
federal and state regulations.
Recommended Action(s):
City Council adopt an ordinance amending Section 16-1 52 "Exceptions from
article" of Division 1, Generally, of Article III, Fair Housing Administration, of
Chapter 16, Human Rights, of the Code of the City of Roanoke (1979) as
amended, by the addition of a provision to allow housing for older persons in
accordance with state and federal law.
Respectfully submittedl
Darlene L. B~Ircham
City Manag~'r
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Ford Weber, Director of Housing and Neighborhood Services
Angle Williamson, Housing Development Specialist
CM05-00159
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC Stephanie M. Moon, CMC
City Clerk Deputy City Clerk
November 10, 2005
Sheila N. Hartman
Assistant City Clerk
File #32-289
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
lam attaching copy of Resolution No. 37233-110705 amending and adding certain
fees and charges with regard to building inspections division permit fees, and
amending the Fee Compendium.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, to be effective on
and after November 16, 2005.
MFP:ew
Sincerely,
Mary F. Parker, CMC
City Clerk
Attachment
pc.'
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
R. Brian Townsend, Director, Planning, Building and Economic Development
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Nov 05\Nov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37233-110705.
A RESOLUTION amending and adding certain fees and charges with regard to building
inspections division permit fees, amending the Fee Compendium, and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke that pursuant to Section 1 I0 of the
Virginia Uniform Statewide Building Code (2000 edition), as amended, and Section 7-5 of the Code of
the City of Roanoke (1979), as amended, adopting the Virginia Uniform Statewide Building Code (2000
edition), as amended, the following fees are hereby established:
1. Permit Fees.
Type Permit Total Valuation Fee
Combination, Building, $0.01 to $1000 $45
Electrical, Plumbing, $1000.01 to $50,000 $45 for the first $1000 plus $5
Mechanical, Gas, for each additional thousand or
Elevator, Tanks, Fire fraction thereof, to and
Suppression Systems, including $50,000.
Alarm Systems, $50,000.01 to $100, 000 $290 for the first $50,000 plus
Demolition, Utility $4 for each additional thousand
Commercial or fraction' thereof, to and
including, $100,000.
$100,000.01 to $250,000 $490 for the first $100, 000 plus
$3.50 for each additional
thousand or fraction thereof, to
and including; $250,000.
$250,000.01 to $500,000 $1,015 for the first $250,000
plus $3.25 for each additional
thousand, to and including
$500,000.
$500,000.01 and up $1,827.50 for the first $500,000
plus $3. O0 for each additional
thousand.
2. Plan Review.
14Zhen the details of proposed construction requires a plan to be submitted to the Building
Commissioner, a Plan Review Fee shah be paid to the Inspections Division at the time of submission of
the plans and specifications for review. The Plan Review Fee shaH be equal to one-tenth (l O%) of the
K:\CITY CLERK~NOVEMBER 7, 2005~.-FEES-BU1LDING DEPARTMENT I 10705.DOC
building permit fee as shown in this schedule. The Plan Review Fee may be revised during the
technical reviewprocess and the Plan Review Fee is in addition to thepermit fee. Siteplan review fees
as required by applicable Zoning Ordinance regulations may also apply to some projects.
3. Permit Cancellation Fee.
In the case of a revocation of a permit or abandonment or discontinuance of a buildingproject,
refunds for the portion of the work that was not completed will be made after written application to the
Building Commissioner. An inspection of the site may be required to determine the status of the work.
Calculations for the percentage of work complete and amount of refund will be made by the Building
Commissioner. g minimum fee of $90.00 will be retained by the City from each permit to cover the
administrative costs for issuance and cancellation of the permit and inspection of the site. For total
permit fees less than $90.00, no refund will be made.
4. Building Moving Fee.
$ 100.00
5. Commencing Construction without Permit Fee.
Any person who commences any work for which a permit is required, prior to obtaining the
permit, shall pay a sum equal to twice the normal permit fee up to a maximum of $250. O0 and payment
thereof shall not relieve such person from prosecution as described in Title 36, Chapter 6, Section 106
of the Code of Virginia for violating the building code by commencing work without the permit.
Emergency repairs are not subject to this fee, if guidelines in the Virginia Uniform Statewide Building
Code are followed.
6. The Fee Compendium of the City, maintained by the Director of Finance and authorized
and approved by the City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective
as of that date, shall be amended to reflect the amended and new fees.
7. Resohition No. 32412-032795 is hereby amended to the extent and only to the extent of
any inconsistency with this Resolution.
8. The fees established by this Resolution shall remain in effect until amended by this
Council.
This Resolution shall be in full force and effect on November 16, 2005.
ATTEST:~ ~ --'~'
City Clerk.
K:\CITY CLERKXNOVEMBER 7, 2005\R-FEES-BUILDING DEPARTMENT 110705.DOC
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council
Subject: Amendment of Certain Fees and
Charges with regard to the
Building Inspections Division
Permit Fees
Background:
The fee compendium of the City of Roanoke as maintained by the Director of
Finance was authorized and approved by the City Council by Resolution No.
32412-032795 and adopted and effective on March 27, 1995. This fee
compendium is the basis for the fees charged for all construction-related
permits issued through the Building Inspections Division of the Department of
Planning Building and Economic Development.
Consideration:
The Building Inspections Division currently uses a multiple permit system in
which each trade involved in a building project obtains a separate permit for its
portion of the work. The Division recommends adoption of a combination
permit system to replace the one currently in existence whereby one all-
inclusive permit will be issued for each project. This will streamline the
permitting process and will improve the ability to monitor a project. As part of
this change, we are recommending adjustments to the Building Inspections fees
as outlined in the fee schedule. The net effect of the changes in fees will result
in a decrease of 4.75% in building-related fees. It should be noted that FY'06
Mayor Harris and Members of City Council
November 7, 2005
Page 2
Building Inspection-related revenues are still projected to meet their revenue
estimates due to the positive volume of permits which will offset fee decreases.
Recommended Action:
Adopt the accompanying resolution to amend the Building Inspections fees.
Respectfully submitted,
,
City Manager ~
DLB:kc
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Rolanda Russell, Assistant City Manager for Community Development
Brian Townsend, Director, Planning Building and Economic Development
CM05-00168
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
November 10, 2005
File #169-277
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
Darlene L. Burcham
City Manager
'Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copyofOrdinance No. 37234-110705 amending and reordainingthe
Code of the City of Roanoke (1979), as amended, by adding a new Article IV, Horse-
Drawn Vehicle~, to Chapter 34, Vehicles for Hire.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attach merit
K:~AGENDA CORRESPONDENCE~agenda correspondence 05~Nov 05~lov 7 05 correspondence.doc
Darlene L. Burcham
November 10, 2005
Page 2
pc:
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of
Virgima
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable Francis W. Burkart, III, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi,Judge, General District Court
The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations
District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to
Municipal Code Corporation)
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Kozuo Webb, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
K:~AGENDA CORRESPONDENCE~agenda correspondence 05'u~lov 05ff'~ov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2005.
No. 37234-110705.
AN ORDINANCE amending and reordaining the Code of the City of Roanoke (1979), as
amended, by adding a new Article IV, Horse-Drawn Vehicles, to Chapter 34, Vehicles for Hire;
and dispensing with the second reading by title of this ordinance.
BE 1T ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained to add a new Article IV, Horse-Drawn Vehicles, to Chapter 34, Vehicles for Hire, to
read and provide as follows:
ARTICLE IV.
HORSE-DRA Wig VEHICLES
Sec. 34-135. Authority for and purpose of article.
This article is adopted under the general police powers granted to the
city by its charter and general law. It is not intended hereby to grant
or offer any franchise, but it is intended to regulate the operation of
horse-drawn vehicles in the city.
Sec. 34-136. Compliance with article generally.
The operation of horse-drawn vehicles within the city shall be subject
to the conditions, regulations and restrictions set forth in this article,
and it shall be unlawful to operate or cause to be operated in the city
for hire any horse-drawn vehicle, unless the conditions, regulations
and restrictions prescribed in this article are complied with.
Sec. 34-137. Rules and regulations of city manager.
The city manager is authorized and directed to make and enforce such
rules and regulations, not in conflict with the provisions of this article,
as the city manager may deem proper to regulate the operation of
horse-drawn vehicles in the city; provided, that no such regulation
shall be made or enforced in conflict with this code. Such regulations
shall address the following, but are not limited to:
(I ) Routes, and when and where and under what conditions horse-
drawn vehicles shall be allowed to operate in the city.
K:XMeasuresXcode amendment to add horse drawn vehicles.doc 1
(2)
(3)
Types, conditions, equipping, and required safety equipment
for horse-drawn vehicle.
Regulations regarding the horses which may be used and their
care, health, safety, and welfare.
Sec. 34-138. License required.
No person shall engage in the business of operating horse-drawn
vehicles for hire on any street in the city without having obtained from
the city manager a permit to operate such business. No business
license for such a business shall be issued unless and until such permit
has been issued.
Sec. 34-139. Filing and contents of application.
Application for a permit required by this article shall be filed with the
city manager and shall set forth:
(1) The name and address of the applicant.
(2) The trade name under which the applicant does or proposes to
do business.
(3) Where the horse-drawn vehicles will be kept when not in use.
(4) The number of horse-drawn vehicles the applicant desires to
operate.
(5) Whether the applicant has been convicted ora violation of any
federal, state or municipal law.
(6) An agreement or stipulation that the applicant will operate and
continue to operate during the period of time the permit shall
remain in effect in accordance with applicable laws and
regulations, as the same may, from time to time, be amended.
(7) Any other information required by the city manager.
Sec. 34-140. Licensing procedure.
Upon presentation of a permit issued pursuant to this article, within
thirty (30) days of its issuance, and satisfactory evidence that all
license fees have been paid to the city treasurer and that the insurance
poli~y or bond required by section 34-141 has been duly filed, the
commissioner of revenue shall issue to the applicant a license for each
and every horse-drawn vehicle specified in such permit; provided,
however, that any such permit shall be effective until cancelled, and no
additional permit shall be required for the purpose of obtaining
licenses, so long as the original permit remains in effect.
Sec. 34-141. Liability insurance or bond.
(a) No horse-drawn vehicle shall be operated or license issued
therefore unless the owner has filed with the city manager a
liability insurance policy issued by an insurance company
authorized to do business in the state, providing for liability
insurance with a combined single limit which shall equal or
K:'vMeasur~sk:odc amendment to add ho~c drawn vehicles.doc 2
(b)
(c)
(d)
exceed the sum of one hundred twenty-five thousand dollars
(SI 25,000. 00).
In lieu of the insurance policy referred to in subsection (a)
above, the owner of a horse-drawn vehicle may deposit its
bond on which a surety company authorized to do business in
the state is obligated, naming the city as obligee and insuring
persons who may be injured or whose property may be
damaged by the operation of such horse-drawn vehicle, in the
same amount, and conditioned that action may be brought
thereon by any person so damaged against the surety company
for the amount of such damage, up to the amount named
therein.
The insurance policy or bond provided for in this section shall
be subject to the approval of the city manager.
The policy of insurance or bond deposited pursuant to this
section shall contain a clause obligating the company issuing
the same to give twenty (20) days' notice in writing to the city
manager before cancellation thereof The license for the
operation of such horse-drawn vehicle shall expire upon the
lapse or termination of such policy or bond, subject to
reinstatement upon compliance with the provisions
hereinabove contained, but such cancellation shall not relieve
the insurance or surety company of liability for any injury
happening before such cancellation becomes effective.
Sec. 34-142.
(a)
(b)
Investigation of and hearing on application;
determination of cit~ manager; issuance; appeals.
The city manager shall make or cause to be made an
investigation, including any hearing deemed desirable, as to
each application for permit, and shall determine whether or
not the applicant is a person of suitable character and
qualifications to conduct such business. In determining this
latter question, the city manager may investigate the fitness of
the officers and stockholders of any corporation making such
application. If the city manager determines that the applicant
has met all applicable requirements of this article and that the
applicant is fit to provide such horse-drawn vehicle service, the
city manager shall issue a permit indicating the maximum
number of such vehicles which may be placed into operation by
the owner.
Any applicant who is denied a permit or any person whose
permit has been suspended or revoked may appeal such denial
by filing a written notice of appeal pursuant to the provisions
of§34-99.
K:~vleasuresk:od¢ amendment to add horse drawn vehicles.doc 3
Sec. 34-143.
ia)
(h)
Suspension or Revocation.
A permit issued under the provisions of this article may be
revoked or suspended for a specified period of time by the city
manager if the holder thereof has violated any of the provisions
of this article or any ordinance of the city or any federal or
state law, the violation of which reflects unfavorably on the
fitness of the holder of the permit to offer service.
Prior to suspension or revocation, the holder shall be given
reasonable notice of the proposed action to be taken and shall
have an opportunity to present to the city manager evidence as
to why the permit should not be revoked or suspended.
Sec. 34-144. Stopping in street; interfering with traffic.
No driver of any horse-drawn vehicle shall stop, load, or unload any
passengers in the intersection of any streets or on any crosswalk. No
such vehicle shall in any way impede or interfere with the orderly flow
of traffic on the streets.
Sec. 34-145. Diapering apparatus required.
It shall be unlawful for any person, firm, corporation or other entity to
utilize any horse for the purpose of pulling any vehicle on city streets
unless such horse is equipped with diapering apparatus that prevents
the droppings of such horse from being deposited or otherwise left on
city streets. It shall be the responsibility of the person, firm,
corporation or other entity utilizing any horse for the purpose of
pulling a vehicle to see that the diapering apparatus is maintained in
working order.
Sec. 34-146. Vehicle stands.
The city manager may cause to be designated stands for horse-drawn
vehicles at such places within the city as, in the city manager's
judgment, will best serve the convenience and necessity of the public.
Sec. 34-147. Records of trips.
Accurate records of all calls or trips made by horse-drawn vehicles,
the time of beginning and ending of such trips and the fares collected
therefore shall be kept and such records shall be available for the
inspection and use oft he police department for official purposes only,
and for the inspection of the director of finance for official purposes
only.
Sec. 34-148. Driver's license.
No person shall operate a horse-drawn vehicle on the streets of the
city unless and until they have obtained from the city manager a
special license to be known as a "horse-drawn vehicle operator's
K:Wleasu~es~code amendmen! lo add home drawn vehicles.doc 4
license". The procedure and requirements for obtaining such a
license shall be as set out in §34-110, et seq. of this code.
Sec. 34-149. Fees.
The fee for a permit to operate a horse-drawn vehicle business in the
city shall be $45.00. The fee for a horse-drawn vehicle operator's
license shall be $20.00.
Sec. 34-150. Violations of article generally.
Any violation of any of the provisions of this article shall constitute a
Class 3 misdemeanor.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance
by title is dispensed with.
ATTEST
City Clerk.
K:Wleasu~es~code arm:ndment to add horse drawn vehicles.doc 5
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Horse-Drawn Vehicle Ordinance
The city has been approached by a private carriage company to facilitate a
horse-drawn carriage service for the downtown area.
Downtown Roanoke, Inc. (DRI) has met with the vender and supports the
establishment of this type of service which can help draw visitors into the
downtown area and can be a value added experience to their visit.
An ordinance has been drafted which will provide some control and structure to
the carriage operators. Included in the ordinance is the permit fee structure of
$45 to operate a horse-drawn vehicle business and $20 for a horse-drawn
vehicle operator's business.
The area for normal carriage operations will be bordered by Salem Avenue on
the north, Third Street on the west, Church Avenue on the south and
Williamson Road on the east. There may be occasion when operating outside
the normal geographical area is permissible to facilitate special events or
requests, for example, at Hotel Roanoke and surrounding area.
Mayor Harris and Members of City Council
November 7, 2005
Page 2
Recommended Action:
Adopt the attached ordinance which permits and provides some oversight to a
horse-drawn vehicle service in the downtown area.
Respectfully submitted,
Darlene L. B~/rcl~am
City Manage~
DLB:sm
C:
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
CM05-00161
CITY OE ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 10, 2005
File #5-32-60
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37235-110705 authorizing the City
Manager's issuance and execution of additional Amendments to the City's contract
with Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley for
additional professional services for the Police Building, Phase II Project, as more fully
set forth in a letter from the City Manager addressed to the Council under date of
November 7, 2005.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attach ment
K:~AGENDA CORRESPON DENCE~agenda'correspondence 05~lov 05~lov 7 05 correspondence.dcc
Darlene L. Burcham
November 10, 2005
Page 2
pc:
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
A. L. Gaskins, Chief of Police
Philip C. Schirmer, City Engineer
K:~AGENDA CORRESPONDENCE,agenda correspondence 05\Nov 05Wov 7 05 correspondence.doc
IN THE COUNCIL OF TI~ CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2005.
No. 37235-110705..
A RESOLUTION authorizing the City Manager's issuance and execution of additional
Amendments to the City's contract with Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez
Ripley Maddux Motley for additional professional services for the Police Building, Phase Il
Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute such additional Amendments as may be necessary to the City's contract with Cederquist
Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley, for additional professional
services for the Police Building, Phase II Project, all as more fully set forth in the City
Manager's letter to this Council dated November 7, 2005.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work, with an
increase in the amount of the contract and provided the total amount of such Amendments will
not will not exceed an additional $40,000.00, all as set forth in the above letter.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: ww*v.roanokeva.gov
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:Police Building, Phase II
Proposal No. 02-01-16
Amendments to Architect's Contract
On February 13, 2003, the City of Roanoke signed a Contract with Cederquist
Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley Maddux Motley (Architect) for
the design and construction administration for the Police Building, Phase II. A
construction contract was awarded to J.M. Turner & Company, Incorporated
(Contractor), on June 29, 2004, with a Notice to Proceed date of August 16,
2004, and a completion date of October 10, 200S. The Contractor has
requested two time extensions, and the City has granted a total of 27
consecutive days, which extends the completion date to November 6, 2005.
However, additional time to complete the project will be needed. Such
additional time to complete the project requires additional construction
administration services. An amendment to the Architect's contract is needed to
pay for such additional services. The cost for such additional services is
anticipated to be no more than $40,000, based on rates in the base Contract.
The total anticipated architectural/engineering fee is within a reasonable range
of 8-9% of total construction cost.
Council was previously informed of early changes to the project which led to an
increase in the construction budget and required additional services from the
Mayor Harris and Members of City Council
November 7, 2005
Page 2
Architect, which were provided for in two amendments. These two amendments
increased the Architect's Contract by $74,570.80, or 21.6% of the original fee
of $345,000. There have also been several other minor amendments to the
Architect's Contract. Council authorization is needed to pay for the above
additional services because such additional services, when combined with prior
amendments, will exceed 25% of the original contract amount.
City staff is negotiating with the Contractor to define the additional time it will
take to complete the project and to determine if credits and/or liquidated
damages are due from the Contractor to the City. It is anticipated that the City
will realize some amount of credits or liquidated damages from these
negotiations and any such amounts would offset the additional A/E
construction phase services.
Funding is available in account number 008-530-9567, "Police Building Design -
Phase I1" to fund the proposed amendments.
Recommended Action:
Authorize the City Manager to execute additional amendments to the City's
contract with Cederquist Rodriguez Ripley, P.C., d/b/a Rodriguez Ripley
Maddux Motley (Architect) not to exceed $40,000 for additional professional
services needed to complete the project.
Respectfully submitted,
City Manager
DLB:BDL:dps
C:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Philip C. Schirmer, PE, LS, City Engineer
CM05-00164
JESSE A. HALL
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
November 7, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: September Financial Report
The adopted budget for fiscal year 2006 totaled $223.8 million representing a 5.7% increase
over the previous year. This financial report covers the first three months of activity for fiscal
year 2006. The following narrative provides commentary on the significant events of the first
three fiscal months.
Revenues
Revenues through September 2005 increased 14.7% compared to the prior fiscal year.
Variances from the prior year are addressed as follows:
General Property Taxes increased 8.6 % as a result ofgr owth in reassessments and new
construction. The first installment of the real estate tax was due October 5'h. This tax is
expected to grow 9.3 % as a whole in FY 2006, and actual growth has followed this trend for the
first quarter of the fiscal year. Personal property taxes decreased slJghtly through September;
however, the majority of collections occur in the spring.
Other Local Taxes increase 2.2% in fiscal year 2005. The Prepared Food and Beverage tax rate
increased from 4% to 5% effective July 1". This increase is expected to provide revenue growth
of approximately $2 million throughout the fiscal year. Sales tax revenues have increased 4%
through September. Also adding to the growth in this category is an 8.4% increase in Transient
Room Tax. Positive performance at local hotels contributes to this growth, as well as results
from ongoing tax audits.
Revenue from the Use of Money and Property increased over the prior year as a result of
interest income on the Budget Stabilization Reserve. The reserve was established in late FY05
by transfer from the Debt Service Fund. A timing difference in the collection of Commonwealth
Building lease payments also contributed to the increase in the category.
Honorable Mayor and Members of Council
November 7, 2005
Page 2
Grants-in-Aid Commonwealth varies due to an earlier receipt of $2.5 million in quarterly street
maintenance funding in the current fiscal year over the prior year. Additionally, AFDC Foster
Care revenues increased over FY05. These revenues are directly related to an increase in
reimbursable expenditures related to residential foster care, child placement, subsidized and
special needs adoption, and adoption assistance services.
Internal Services revenues were higher as a result of an increase in reimbursement from the
Roanoke Regional Airport for Fire Safety expenditures due to an increase in personnel costs in
the current fiscal year.
Expenditures
The FY06 expenditure budget includes funding of approximately $ ! .5 million to cover contracts
and purchase orders made during FY05 but not paid by the end of that year. City Council
approved re-appropriation of this funding when adopting the General Fund budget in May.
General Fund expenditures as a whole decreased 1.6% as a result of several large expenditure
decreases offset by other expenditure increases. All departments are affected by the 3%
average pay raise granted to City employees beginning July 1, 2005. Variances between FY05
and FY06 are addressed as follows.
Public Works costs are lower in the current year since a larger portion of the annual paving
program was contracted by September in the prior fiscal year.
Parks, Recreation and Cultural expenditures increased in part due to the movement of Event
Zone, Virginia Amateur Sports, and Downtown Roanoke Inc expenditures from Community
Development to Parks and Recreation Administration. There was also an increase in special
project expenditures for Youth Services.
Community Development costs declined due to a movement of various contribution
expenditures to the Parks, Recreation, and Cultural category which were previously funded by
Community Development cost centers.
Nondepartmental expenditures decreased due to a change in the billing methodology of the
Fleet and Department of Technology funds. Beginning in FY06, the General Fund will cover
capital outlay for these departments through a billing to user departments instead of by a
General Fund transfer as in prior years. This will cause a decline in the nondepartmental
category and an offsetting increase in numerous other categories throughout FY06. A
decrease in the amount of undesignated fund balance transferred to the Capital Projects Fund
also contributed to the reduction of expenditures in this category. Additionally, in FY06, the
Greater Roanoke Transit Company's first quarter subsidy was only for one quarter of the year,
whereas the FY05 first quarter subsidy covered two quarters of the year based on cash flow
needs.
Honorable Mayor and Members of Council
November 7, 2005
Page 3
Sincerely,
se A. Hall
Director of Finance
JAH:ca
Attachments
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Rolanda B. Russell, Assistant City Manager
James Grigsby, Acting Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
SUMMARY OF CITY MANAGER TRANSFERS
AND AVAILABLE CONTINGENCY
SEPTEMBER 30, 2005
Transfer
Number
General Fund:
CMT05-00171
Date Explanation
08/23/05 Advertising of City's Zoning
Ordinance and Mapping
From
Residual Fringe
Benefits
T.._~o Amount
City Clerk/Planning, Building
and Development $ 42,100
Available Cont nqenc¥
Total General Fund
$ 42,100
Balance of Contingency at July 1, 2005
Contingency Transfers:
CMT05-00192 09/01/05 Health Department Sexually
Transmitted Disease Nurse
Position
Contingency-General
Fund
CMT05-00205 09/20/05 Crystal Springs Streetscape Contingency-General
Project Plan and Cost Estimate Fund
CMT05-00208 09/22/05 Huricane Katrina Relief Efforts Contingency-General
Fund
Contingency Increases/(Appropriations) Through Budget Ordinances:
BO37073-1 06/06/05 Inner City Athletic Association Contingency-General
Fund
BO37114-02 07/05/05 Additional Social Worker Position Contingency-General
Fund
Available Contingency at September 30, 2005
Notes:
Health Department
Crystal Springs Streetscape
Memberships and Affiliations
Human Services Committee
Social Services - Services
$ 839,063
(18,169)
(25,ooo)
(lO,OOO)
(5,OOO)
(39,026)
$ 741,868
Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June, The City Manager has the authority to make unlimited transfers
within departments, The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue flora Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Internal Services
Miscellaneous Revenue
Total
Year to Date for the Period
July 1 - September 30 July I - September 30 Percentage
2004-2006 2008-2006 of Change
$ 18,662,843 $ 20,259,941
7,656,356 7,821,235
319,362 312,458
348,212 354,256
65,969 237,495
5,599,317 8,888,436
2,160,694 2,070,990
416,522 468,594
153~383 148~323
35r3821658 $ 40~561~728
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
856 % $ 93,243,000 21,73%
2,15 % 65,801,000 11.89%
-2.16 % 1,069,000 29.23%
1.74 % 1,354,000 26.16%
260.01% 722,000 32,89%
58.74 % 49,925,105 17.80%
- % 38,000 0.00%
-4.15 % 8,891,000 23.29%
12.50 % 2,527,000 1854%
-3.30 % 384~000 38.63%
14.64% $ 22319551105 18.11%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to Schcol Fund
Nondepartmental
Total
Year to Date for the Period
July 1- September 30 July 1. Septemper30 Percentage
2004-2005 2005.2006 of Change
2,748,196 2,959,413
1,360,383 1,434,966
14,463,457 15,167,704
8,023,219 5,387,615
6,782,913 7,101,832
2,340,514 2,721,965
1,639,244 1,422,164
10,910,339 11,824,772
13,407,942 13,588,075
2~848~581 1r899~871
64~524~788 . 63~808~377
Current Fiscal Year
Unencumpemd
Batance
7.69% $ 9,192,875
5.48% 5,569,310
4.87% 41,065,501
-32.85% 18,308,598
4.70% 23,659,823
16,30 % 7,022,911
-13.24% 4,315,092
8.38% 5,899,946
1.34 % 40,764,224
-33.30% 8~327~066
-1.58 % . $ 164r125r346
Percent of
Revised Budget
.Appropriations Obligated
$ 12,152,288 2435%
7,004,276 20.49%
56,233,205 26.97%
23,696,213 22,74%
30,761,655 2309%
9,744~876 27.93%
5,737.256 24~79%
17,724~718 66.71%
54,352,299 25.00%
10~226r937 18.58%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Total
Year to Date for the Period Current Fiscal Year
Percent of
Revised Revenue
July I - Sept 30 July 1 - Sept 30 Percentage Revenue Estimate
2004-2005 2005-2006 of Change Estimates Received
$ 803,950 $ 936,512 16.49 % $ t2,050,078 7.77 %
11,194,398 11,045,580 -1.33 % 53,072,458 20.81%
8,476 33,761 298,31% 125,000 27.01%
79,040 79,780 0.94 % 2,720,100 2.93 %
13,407,942 13,588,075 1.34 % 54,352,299 25.00 %
$ 25,493,806 $ 25,683,708
0.74 % $ 122,319,935 21.00 %
SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Facilities
Other Uses of Funds
Total
July 1 - Sept 30 July 1 - Sept 30 Percentage Unencumbered
2004-2005 2005-2006 of Change Balance
13,425,125 $ 16,301,068
1,186,115 1,061,031
759,137 937,219
3,737,830 2,998,031
1,336,704 746,132
5,886,512 3,839,289
$ 26,331,423 $ 25,882,770
21.42 % $ 74,947,496
-10.55 % 3,396,530
23,46 % 4,204,551
Percentof
Revised Budget
Appropriations Obligated
$ 91,248,564 17.86 %
4,457,561 23.80 %
5,141,770 18.23 %
-19.79 % 9,654,607 12,652,638 23.69 %
~44.18% 820,192 1,566,324 47.64 %
-34.78 % 3,405,959 7,245,248 52.99 %
-1.70 % $ 96,429,335
$ 122,312,105 21.16 %
CITY OF ROANOKE, VIRGINIA
CiViC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2005
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Marketing Promotions
Charge Card Fees
Commissions
Catering/Concessions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund
Transfer to Debt Service Fund
Interest and Fiscal Charges
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Loss
4
FY 2006
$ 93,914
27,077
10,834
47,574
1,560
14,759
34,226
13,510
12,118
152,015
2,601
410,188
441,421
325,845
141,803
909,069
(498,881)
9,879
(47,809)
(23,485)
(356)
(61,771)
$ (560,652)
FY 2005
$ 127,219
35,864
27,501
112,988
1,240
33,318
50,988
7,927
30,179
26,335
191,919
5,337
650,815
428,106
352,866
119,661
900,633
(249,818)
5,549
42,324
(48,409
(23,830
5,205
(19,161
$ (268,979)
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2005
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Church Avenue Lot
Bullitt Avenue Lot
Salem Avenue Surface Lot
West Church/YMCA Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY 2006
$ 103,030
131,864
57,681
173,745
110,030
31,904
20,829
12,177
11,808
11,400
20,250
5,678
7,132
697,528
161,804
143,217
305,021
392,507
13,530
(75,040)
(61,510)
$ 330,997
FY 2005
$ 98,217
131,350
58,449
150,296
114,678
26,399
22,329
17,482
12,577
11,400
19,995
5,513
2,731
671,416
198,712
158,960
357,672
313,744
6,244
(80,614)
(74,370)
$ 239,374
5
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
INCOME STATEMENT
FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2005
Operating Revenues
Retail Space Rental
Total Operating Revenues
Operating Expenses
Operating Expense
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues
Interest on Investments
Miscellaneous
Net Nonoperating Revenues
Net Income (Loss)
FY 2006
$ 68,969
68,969
51,819
1,926
53,745
15,224
553
130
683
$ 15,907
FY 2005
$ 52,249
52,249
62,817
1,899
64,716
(12,467)
216
216
$ (12,251)
6
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 2005
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2005.
BALANCE AT BALANCE AT BALANCE AT
FUND AUG 31, 2005 RECEIPTS DISBURSEMENTS SEPT 30, 2005 SEPT 30, 2004
GENERAL $15,809,783.12 $31,573,228.94 $21,807,735.05 $25,575,277.01 $4,025,078.00
WATER 420.00 0.00 0.00 420.00 420.00
WATER POLLUTION CONTROL 1,738.22 0.00 0.00 1,738.22 1,738.22
CIVIC FACILITIES 5,394,225.44 151,805.19 452,185.27 8,093,845.36 1,059,429.12
PARKING 3,476,857.44 246,800.85 387,155.23 3,336,503.06 730,630.44
CAPITAL PROJECTS 55,214,498.16 216,081.57 1,358,396.55 54,072,t83.t8 49,904,029.01
MARKET BUILDING OPERATIONS 192,873.04 22,423.32 84,761.67 130,534.69 23,258.45
CONFERENCE CENTER 4,098,661.86 145,316.76 451,850.69 3,792,t27.93 3,951,373.52
DEBT SERVICE (4,869,019.91 ) 5,948,776.39 6,371,547.56 (5,291,79t .08) 9,033,764.80
DEPT OF TECHNOLOGY 3,975,829.55 316,361.90 224,142.60 4,068,048.85 3,820,636.94
FLEET MANAGEMENT 197,863.10 337,471.14 354,624.31 180,709.93 (606,579.77)
PAYROLL (8,996,330.27) 10,448,903.29 14,477,517.38 (t3,024,944.36) (12,219,660.34)
RISK MANAGEMENT 11,289,748.70 815,144.68 1,215,854.52 t 0,889,038,86 11,752,642.40
PENSION 369,962.72 1,853,329.84 1,823,744.68 399,547.88 610,819.79
SCHOOL FUND 1,993,015.43 7,169,295.97 2,881,708.92 6,280,602.48 7,218,950.42
SCHOOL CAPITAL PROJECTS 6,459,949.77 0.00 2,141,993.11 4,3t7,956.66 994,004.11
SCHOOL FOOD SERVICE 78,138.90 59,976.77 60,136.70 77,978.97 208,289.54
FDETC 0.00 0.00 0.00 0.00 129.00
G RANT 67,334.10 1,592,117.64 813,445.14 846~006.60 629,428.08
TOTAL
$94,755,549.37 $60,897,034.25 $54,906,799.38 $100,745,784.24 $81,138,381.73
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 2005.
THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
REPURCHASE AGREEMENTS
U. S. AGENCIES
VIRGINIAAIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$27,300.74
t,0t9,962.34
3,600,000.00
3,938,882.23
7,990,988.40
t 0,764,348.50
10,000,000.00
20,526,356.60
21,931,450. t6
20,946,495.27
$100,745,784.24
OCTOBER 19, 2005
~:VELYN V~/. POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2005
Additions:
FY 2006 FY 2006
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
$ 1,788,995 $ 1,332,359
10,223,447 (1,138,877)
406,482 388,596
10,629,929 (750,281)
(42,634) (36,823)
10,672,563 (713,458)
$ 12,461,568 $ 618,901
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
$ 5,330,807 $ 5,002,439
14,046 18,628
5,344,853 5,021,067
7,116,705 (4,402,166)
Fund Balance July 1
Fund Balance September 30
318,675,367
$325,792,072
306,925,352
$302,523,186
Note: Negative amounts reflect the reversal of accrual accounting entries made for fiscal year-end
financial reporting purposes.
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
SEPTEMBER 30, 2005
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2006
$ 399,548
327,178,657
1,431
$ 327,579,636
FY 2005
$ 610,816
303,592,523
1,431
6,531
$ 304,211,301
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,786,397
1,167
1,787,564
318,675,367
7,116,705
325,792,072
$ 327,579,636
$ 1,684,789
3,326
1,688,115
306,925,352
(4,402,166)
302,523,186
$ 304,211,301
9
CITY OF R O INOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephania M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November 10, 2005
File #5-60-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37236-110705 appropriating
$1,900.00 for the Local Law Enforcement Block Grant, and amending and
reordaining certain sections of the 2005-2006 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005, and is in full force
and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
K:~,GENDA CORRESPONDENCE~agenda correspondence 05\Nov 05\Nov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2005.
No. 37236-110705.
AN ORDINANCE appropriating f~nds f6r the Local Law Enforcement
Block Grant, amending and reordaining certain sections of the 2005-2006 Grant
Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2005-2006 Grant Fund Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Overtime Wages
Overtime Wages
FICA
Revenues
LLEBG FY 2003-05
LLEBG FY 2004-06
035-640-3550-1003
035-640-3552-1003
035-640-3552-1120
035-640-3550-3552
035-640-3552~3556
40O
1,393
107
40O
1,500
Pursuant to the provisions of Section 12 of the City Charter the second
reading of this ordinance by title is hereby dispensed with.
JESSE A. HALL
Director of Finance
email: jesse hall~ci.roanoke.va.us
November 7, 2005
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Local Law Enforcement Block Grant
The budget ordinance adopted by City Council on October 3, 2005 did not match the
accompanying staff report for the Bulletproof Vest Partnership Grant. As such, City
Council's approval of another budget ordinance is necessary to correct the oversight in
the budget ordinance. A copy of the October 3, 2005 council report is attached for
informational purposes.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate funding of $1,900 in
revenue and expenditure accounts in the Grant Fund.
Respectfully submitted,
Jesse A. Hall
Director of Finance
JAH:dlb
Attachments
C:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, $.W., Room 364
Roanoke, V~rgmm 24011-1591
Telephone: (540) 853-2333
Fax: (~40) 8~3-1138
CRyWeb: www.roanokegov.com
October 3, 2005
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Subject: FY 2005-06 Bulletproof Vest
Partnership Grant and Local Law
Enforcement Block Grant (LLEBG)
Interest Revenue
Dear Mayor Harris and Members of Council:
Background:
The Bulletproof Vest Partnership Act of 2000 is a unique U.S. Department of
Justice initiative designed to provide a critical resource to state and local law
enforcement. The grant program is managed by the Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance. The program provides
reimbursement funding on the purchase of approved bulletproof vests.
On August 24, 2005 Roanoke was awarded $!0,983 for reimbursement on the
purchase of 60 bulletproof vests. The vests eventually acquired through this
program are to be split between the Police Department and Sheriff's
Department.
The Local Law Enforcement Block Grant Program requires that all grant funds be
placed in an interest bearing account. Based on interest earned during the FY
2003-05 and 2004-06 of LLEBG funding, additional interest earnings have been
realized or are anticipated for these grants in the amounts of $400 and $1,500
respectively.
Mayor Harris and Members of City Council
October 3, 2005
Page 2
Recommended Action:
Accept the Bulletproof Vest Partnership reimbursement of $10,983 from the
Bureau of Justice Programs; and authorize the City Manager to execute the
grant agreement and any related documents, subject to them being approved
as to form by the City Attorney. Appropriate funding of $10,983 as outlined
below and establish corresponding revenue estimate in accounts to be
established by the Director of Finance in the Grant Fund:
Wearing Apparel
$10,983
Total
$10,983
Appropriate funding of $1,900 per the following and increase corresponding
revenue estimates in accounts established by the Director of Finance in the
Grant Fund:
Revenue
LLEBG -FY 2003-05
LLEBG - FY 2004-06
Expenditure
035-640-3550-3552
035-640-3552-3556
$400
$1,500
LLEBG -FY 2003-05
LLEBG -FY 2004-06
035-640-3550-1003
035-640-3552-1003
035'640-3552-1120
$400
1,393
107
City Manage~'
DLB:gws
c:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager
A. L. Gaskins, Chief of Police
CM05-00136
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of October, 2005.
No. 37196-100305.
AN ORDINANCE appropriating funds for the Bulletproof Vest
· Partnership Grant, amending and reordaining certain sections of the 2005-2006
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the
following sections of the 2005-2006 Grant Fund Appropriations be, and the same
are hereby, amended and reordained'to read and provide as follows:
Grant Fund
Appropriations
Wearing Apparel
Revenues
Bulletproof Vest Partnership Grant
035-640-3422-2064
035-640-3422-3422
$10,893
10,893
Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
City Clerk.
CITY OF R 3NOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
November ].0, 2005
File #51-122-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37237-110705 authorizing the City Manager
to file a petition to amend the conditions attached to the zoning of property which is
owned by the City of Roanoke and designated as Official Tax No. 1460101.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, November 7, 2005.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
pc: R. Brian Townsend, Director, Planning, Building and Economic Development
K:~AGENDA CORRESPONDENCE~agenda correspondence 05\Nov 05\Nov 7 05 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37237-110705.
A RESOLUTION authorizing the filing of a petition to amend the conditions attaching to the
zoning of property which is owned by the City of Roanoke and which is designated as Official Tax No.
1460101.
WHEREAS, the City of Roanoke owns certain property designated as Official Tax No.
1460101;
WHEREAS, such property is currently zoned INPUD, Institutional Planned Unit Development
District; and
WHEREAS, it is the desire of City Council to consider an amendment of the conditions of the
zoning of such property for the purpose of permitting the development of a school sports stadium on
such property.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That public necessity, convenience, general welfare, and good zoning practice support
the filing of a petition to amend the conditions attaching to the zoning of the subject property for the
purpose of permitting the development of a school sports stadium, in the location generally designated
on the plan attached hereto as Exhibit A.
2. That the City Manager is authorized to file a petition to amend the conditions attaching
to the zoning of the subject property for the purpose of permitting the development of a school sports
stadium, in the location generally designated on the plan attached hereto as Exhibit A.
ATTEST:
City Clerk.
PETITION TO AMEND PROFFERED CONDITION
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Amendment of proffered conditions on certain property located at 2102
Grandin Road, S.W., Official Tax No. 1460101
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
By Ordinance No. 36795-071904, at the request of the City of Roanoke,
City Council rezoned the property identified as Official Tax No. 1460101 to
INPUD, Institutional Planned Unit Development District, with a proffered
condition. A map of the property is attached hereto as Exhibit 1.
The Petitioner, the City of Roanoke, owns said land and requests that the
condition relating to said property be amended as hereinafter set out.
The Petitioner believes that the subject amendment of proffer will further
the intent and purposes of the City Zoning Ordinance and its Comprehensive
Plan by permitting the development of a school sports stadium on said property.
The Petitioner hereby requests that the following proffer accepted by
Ordinance No. 36795-071904 be deleted:
1. The property will be developed in substantial conformity with the
Site Plan prepared by Rife + Wood Architects dated April 2, 2004, a
copy of which is attached to this Petition for Rezoning as Exhibit
Four and the Utility Plan prepared by Rife + Wood Architects dated
April 2, 2004, a copy of which is attached to this Petition for
Rezoning as Exhibit Five, subject to any changes required by the
City during comprehensive site plan review.
The Petitioner hereby requests that the following proffered condition be
accepted and substituted for the proffer delineated above:
1. The property will be developed in substantial conformity with the
attached site plan, dated November 7, 2005, a copy of which is
attached as Exhibit 3.
Attached as Exhibit 2 are the names, addresses and tax numbers of the
owner or owners of all lots or property immediately adjacent to and immediately
across a street or road from the subject property.
WHEREFORE, the Petitioner requests that the above-described proffer be
accepted as herein set out in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this ~/~day of November, 2005.
Respectfully submitted,
7~ ,am, City Manager
By:~arlo~ne L. Bur~ /~~J
Darlene L. Burcham, City Manager
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2333
Exhibit One
Exhibit 2 Adjoining Property Owners
Tax No. Ortner N~me/'Mailing Address Property address if different
from mailing address
1551201 Cao Ming Hua & Ren Haiging 2326 Grandin Road, SW
1302 Belle Aire Lane
Roanoke, VA 24018
1551204 Ronald and Misty Bingham
2412 Guildford Avenue, SW
Roanoke, VA 24015
1551205 James and JenniferMcLeese
2416 Guilford Avenue, SW
Roanoke, VA 24015
1551206 MichellePeale
2420 Guilford Avenue, SW
Roanoke, VA 24015
1551207 LynnC. Wigginton
2424 Guilford Avenue, SW
Roanoke, VA 24015
1551208 James and Jean Loesl
2428 Guilford Avenue, SW
Roanoke, VA 24015
1551209 Patricia G. Wilson 2432 Guilford Avenue, SW
P O Box 4744
Roanoke, VA 24015-0744
1551210 Robert and Edna Weaver
2436 Guilford Avenue, SW
Roanoke, VA 24015
1551211 Claire V. English 2440 Guilford Avenue, SW
6300 Scotford Court
Roanoke, VA 24018
1551212 Robert B. Lipscomb Guilford Avenue, SW
2413 Bridgehaven Trail
Richmond, VA 23233
1551213 RobertLipscomb 2502 Guilford Avenue, SW
2559 Winifrey Drive
Roanoke, VA 24018
1551214 John and Patricia Patterson 2506 Guildford Avenue, SW
5903 Castle Rock Road
Roanoke, VA 24018
1551215 David K. Cumins 2512 Guilford Avenue, SW
5145 Partridge Circle, SW
Roanoke~ VA 24014
1551216 BrendaR. Page
2602 Guilford Avenue, SW
Roanoke, VA 24015
1551217 DiniaM. Pease
2608 Guilford Avenue, SW
Roanoke, VA 24015
1551218 KennethC. Dunn
2612 Guilford Avenue, SW
Roanoke, VA 24015
1551219 AliceC. Tuckwiller
2616 Guilford Avenue, SW
Roanoke, VA 24015
1551220 Marvin and Sandra Harrison
2620 Guilford Avenue, SW
Roanoke, VA 24015
1551221 Colin and Judith Lunsford
2624 Guilford Avenue, SW
Roanoke, VA 24015
1551223 James and Connie Hogan
2702 Guilford Avenue, SW
Roanoke, VA 24015
1551224 Jeffrey and Deborah Drinkert
2708 Guilford Avenue, SW
Roanoke, VA 24015
1551225 Donald and Barbara Bollas
2712 Guilford Avenue, SW
Roanoke, VA 24015
1551226 James and Janet Hamrick
2716 Guilford Avenue, SW
Roanoke, VA 24015
1551227 JonathonandllonaTodd
2720 Guilford Avenue, SW
Roanoke, VA 24015
1551228 BenJamin and Nancy Henderson 2724 Guilford Avenue, SW
222 Rocky Shore Lane
Moneta~VA 24121
1551229 TammyL. Crush
2728 Guilford Avenue, SW
Roanoke, VA 24015
1551230 Theodore and DianneSmith
2732 Guilford Avenue, SW
Roanoke~ VA 24015
551231 MaryJaneShirley
2802 Guilford Avenue, SW
Roanoke, VA 24015
1551232 Terryand Phyllis Clifton
2806 Guilford Avenue, SW
Roanoke~ VA 24015
1551233 JosephA. Murrary
2810 Guilford Avenue, SW
Roanoke~ VA 24015
1560501 A E H Properties 2816 Guilford Avenue, SW
225 Heidinger Drive
Cary, NC 27511
1560502 John and Nancy Fudge
2902 Guilford Avenue
Roanoke, VA 24015
1560503 KatrinaA. Mabery
Virginia M. Balserak
2912 Guilford Avenue, SW
Roanoke, VA 24015
1560504 Sue C. Lipscomb
2916 Guilford Avenue, SW
Roanoke, VA 24015
1560505 Ronald and Margaret Whitlock
2922 Guilford Avenue, SW
Roanoke, VA 24015
1560506 Donald and Heather AIIder
2928 Guilford Avenue
Roanoke, VA 24015
1560507 Daniel and Laura Foutz
3002 Guilford Avenue, SW
Roanoke, VA 24015
1560508 Olivia I. Byrd
3006 Guilford Avenue, SW
Roanoke~ VA 24015
560509 KevinandJenniferCunningham
3010 Guilford Avenue, SW
Roanoke, VA 24015
1560610 Thomas and Alice Lambdon
3014 Guilford Avenue, SW
Roanoke, VA 24015
1560512 R. Edward and Corinne St.
George
3022 Guilford Avenue, SW
Roanoke, VA 24015
1560811 Corinne St. George Oregon Avenue
3022 Guilford Avenue, SW (vacant lot)
Roanoke, VA 24015
370102 Shenandoah Life Insurance Co. 2301 BrambletonAvenue,
P O Box 12847 SW
Roanoke, VA 24029
1370901 Geoffrey and Susan Jennings
1744 Blair Road, SW
Roanoke, VA 24015
1370701 David Tucker
1 743 Blair Road, SW
Roanoke, VA 24015
1370707 James and Dana George
2340 Blenheim Road
Roanoke~ VA 24015
1370306 Douglas and Evie Robison
2517 Mt. Vernon Road, SW
Roanoke, VA 24015
1370307 Lynn and Mary Via
2513 Mt. Vernon Road, SW
Roanoke, VA 24015
1370308 Jon and Wendy McNeece
2507 Mt. Vernon Road, SW
Roanoke~ VA 24015
1370309 JeannieE. Hurt
2501 Mt. Vernon Road, SW
Roanoke, VA 24015
1350302 JimmyW. Farley
2429 Mt. Vernon Road, SW
Roanoke, VA 24015
1350301 Samuel, llland DeanneVance
1640 Persinger Road, SW
Roanoke, VA 24015
1350311 Kermit and Elizabeth Hale
2222 Blenheim Road, SW
Roanoke, VA 24015
1350312 Douglas Viehman
Diane Naif
2216 Blenheim Road, SW
Roanoke~ VA 24015
1350307 Ronald and Shirley Henderson
2421 Mt. Vernon Road, SW
Roanoke, VA 24015
1350209 Michael and April Snow
1639 Persinger Road
Roanoke, VA 24015
1350201 Harriet G. Vance
1656 Center Hill Road, SW
Roanoke, VA 24015
4
1350114 Christopher and KellyKaze
1647 Center Hill Road
Roanoke, VA 24015
1450729 James and Cinda Brown
1 702 Brandon Avenue, SW
Roanoke~ VA 24015
1450727 Dale and Lora Wilkinson
1710 Brandon Avenue, SW
Roanoke, VA 24015
1450726 Jack and Ruth Meadows
1714 Brandon Avenue, SW
Roanoke~ VA 24015
1450725 FrancesKastler 1802 BrandonAvenue, SW
1822 Mayfield Drive
Roanoke~ VA 24014
1450724 Bruce and PatriciaTolson
1806 Brandon Avenue, SW
Roanoke~ VA 24015
1450723 StephenG. Ellis
Jerry P. Ellis
1810 Brandon Avenue, SW
Roanoke, VA 24015
1450722 Frances Kastler 1814 Brandon Avenue, SW
1822 Mayfield Drive
Roanoke, VA 24014
1450721 GeorgeC. Koss 1818 Brandon Avenue, SW
2854 Fairway Forest Circle
Salem~ VA 24153
1450720 Michael and Cathy Pegram
1824 Brandon Avenue, SW
Roanoke, VA 24015
1450719 MarkE. Barker
1828 Brandon Avenue, SW
Roanoke~ VA 24015
1450718 Elizabeth Velazquez
1832 Brandon Avenue, SW
Roanoke, VA 24015
1450717 Gerald and DrueDanz
1836 Brandon Avenue, SW
Roanoke, VA 24015
1450716 Nancy B. Williams Life Estate 1840 Brandon Avenue, SW
4423Brentwood Court
Roanoke, VA 24018
5
1450715 George Williams Brandon Avenue, SW
1994 Brown Gap Tp (vacant lot)
Charlottesville, VA 22901
1450714 George Williams 1902 Brandon Avenue, SW
1994 Brown Gap Tp
Charlottesville, VA 22901
1450713 George Williams Brandon Avenue, SW
103 Fourth Street (vacant lot)
Bluefield, VVV 24701
1450712 Frances Kastler 1910 Brandon Avenue, SW
1822 Mayfield Drive
Roanoke, VA 24014
1450711 Frances Kastler 1914 Brandon Avenue, SW
1822 Mayfield Drive
Roanoke, VA 24014
1450710 Michael Holland
1918 Brandon Avenue, SW
Roanoke, VA 24015
1450709 Vernon E. Jolley, Jr.
1922 Brandon Avenue, sW
Roanoke, VA 24015
1450708 Claude and Mary Hodges
1926 Brandon Avenue, SW
Roanoke, VA 24015
1450707 Buddy and James George 1930 Brandon Avenue, SW
110 E. First Street
Salem, VA 24153
1450706 Darrell R. Craighead 1934 Brandon Avenue, SW
P O Box 1373
Salem, VA 24153
1450705 Curtis E. Fuller 1938 Brandon Avenue, SW
1942 Brandon Avenue, SW
Roanoke, VA 24015
1450704 Curtis and Ellen Fuller
1942 Brandon Avenue, SW
Roanoke, VA 24015
1450701 Trustees, Unitarian Universalist
1450315 Church of Roanoke
1450314 2015Grandin Road, SW
1450313 Roanoke, VA 24015
1450214 DavidA. Rogers
2103 Grandin Road, SW
Roanoke, VA 24015
6
1450213 Judith E. Christophel
2111 Grandin Road, SW
Roanoke~ VA 24015
1450212 George and Elizabeth Marsh
2121 Grandin Road, SW
Roanoke~ VA 24105
1540524 ElaineA. Noell
2201 Grandin Road, SW
Roanoke, VA 24015
1540523 Neale and Mary Huff
2215 Grandin Road, SW
Roanoke, VA 24015
1540522 Diana Kyle
Robert Salyer
2223 Grandin Road, SW
Roanoke, VA 24015
1540521 CurtisFooks
Nan Rae Marion
2231 Grandin Road, SW
Roanoke, VA 24015
1540520 Jeffrey and Christina Hatch
2239 Grandin Road, SW
Roanoke, VA 24015
1540519 James, Ill and Jill Gilmer
2243 Grandin Road, SW
Roanoke, VA 24015
1540518 HerbertH. Smith, II 2255 Grandin Road, SW
5551 Catawba Valley Drive
Catawba~ VA 24070
1540324 Craig and Barbara Johnson
2343 Carter Road, SW
Roanoke, VA 24015
1540330 Trustees of St. Elizabeth's 2371 York Road, SW
Episcopal Church
P O Box 4706
Roanoke, VA 24015
1560901 City of Roanoke City Montgomery Avenue,SW
Woodland Park
7
EXHIBIT 3
November 7, 2005
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of November, 2005.
No. 37238-110705..
A RESOLUTION changing the time of commencement and the place of the regular meeting
of City Council scheduled to be held at 2:00 p.m. on Monday, November 21, 2005.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The time of commencement and the place of the regular meeting of City Council
scheduled to begin at 2:00 p.m. on Monday, November 21, 2005, in the City Council Chambers of
the Noel C. Taylor Municipal Building, is changed to commence at 12:00 noon on that date in Room
159 of the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., in the City.
2. Resolution No. 37109-070505, adopted July 7, 2005, establishing the meeting
schedule of City Council for FY 2005-2006, is hereby amended to the extent it is inconsistent with
this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted adjacent to
the doors of the Council Chamber and inserted in a newspaper having general circulation in the City
at least seven days prior to November 21, 2005.
ATTEST:
City Clerk.
L:\ATTORNEY\DATA\CLFFi\MEASURES\R-C~U%NGiNG TIME OF 112105.DOC
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~rginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ ci.roanoke.va.us
November 8, 2005
File #:15-110-543
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Phyllis A. Johnson
230 Christian Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Johnson:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, November 7, 2005, you were appointed as a member of the Towing
Advisory Board, for a term ending June 30, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (:1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:~oath and leaving service\Towing Advisory Board~Phyllis A Johnson oath05.doc
Ms. Phyllis A. Johnson
November 8, 2005
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Towing Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Thomas A. Wood, Secretary, Towing Advisory Board, 2020 Mt. View Road,
Vinton, Virginia 24179
Stephanie M. Moon, CMC, Deputy City Clerk
K:\oath and leaving service\Towing Advisory Board~Phyllis A Johnson oath05.doc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of November, 2005, PHYLLISA.
JOHNSON was appointed as a member of the Towing Advisory Board, for a term
ending June 30, 2008.
Given under my hand and the Seal of the City of Roanoke this eighth day
of November, 2005.
City Clerk
K:\oath and leaving service\Towing Advisory Board~Phyllis A Johnson oath05.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ ci.roanoke.va.us
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
November 8, 2005
File #15-110-192
Mr. John W. EIliott, Jr.
1922 Mount Vernon Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Elliott:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, November 7, 2005, you were appointed as a member of the Roanoke
Civic Center Commission, for a term ending September 30, 2008.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. John W. Elliott
November 8, 2005
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Civic Center Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosure
pc:
Linda Vaught, Secretary, Roanoke Civic Center Commission
Thomas G. Powers, Chair, Roanoke Civic Center Commission, 329 Darwin
Road, S. W., Roanoke, Virginia 24014
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of November, 2005, JOHN W.
ELUOTI' was appointed as a member of the Roanoke Civic Center Commission,
for a term ending September 30, 2008.
Given under my hand and the Seal of the City of Roanoke this eighth day
of November, 2005.
City Clerk
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~rginia 240~. 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanoke.va.us
November 8, 2005
File #15-110-230
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Edward W. Barnett
28 Church Avenue, S. W.
Roanoke, Virginia 2401!
Dear Mr. Barnett:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, November 7, 2005, you were appointed as a member of the Roanoke
Arts Commission, to fill the unexpired term of Mark C. McConnel, resigned,
ending June 30, 2007.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:\oath and leaving scrviceL~'ts CommissionhEdward W. Barnett oath05.doc
Mr. Edward W. Barnett
November 8, 2005
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Arts Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Kathleen W. Lunsford, Chair, Roanoke Arts Commission,
Road, S. W., Roanoke, Virginia 24015
Judith M. St. Clair, Secretary, Roanoke Arts Commission
Stephanie M. Moon, CMC, Deputy City Clerk
2305 Carter
K:\oath and leaving serviceL~trts CornmissionLEdward W. Barnett oathO5.doc
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the seventh day of November, 2005, EDWARD W.
BARNE'I-F was appointed as a member of the Roanoke Arts Commission, to fill
the unexpired term of Mark C. McConnel, resigned, ending June 30, 2007.
Given under my hand and the Seal of the City of Roanoke this eighth day
of November, 2005.
City Clerk
K:~oath and leaving service~Arts Conarnission~Edward W. Barnett oath05.doc