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Home My WebLink AboutCouncil Actions 01-17-06Wishne££ 37282-011706 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 17, 2006 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (Council Members Cutler and Lea were absent.) The Invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Today's Council meeting will be replayed on Channel 3 on Thursday, January 19, 2006, at 7:00 p.m., and Saturday, January 21,2006, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CI'I'Y CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOVi CLICK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLO'I-FED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLO'I-I'ED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring January 22 - 28, 2006 as Dazzle Blue and Gold Week. File #3 2 3. CONSENT AGENDA C-1 C-2 Approved (5-0) ALL MA'I-I-ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from the City Clerk advising of the resignation of James C. Hale as a member of the Parks and Recreation Advisory Board. RECOMMENDED ACTION: Accept the resignation and receive and File #67-110 file the communication. Qualification of the following persons: Joseph W. Lee, III, as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31,2008; William D. Poe as a member of the Board of Zoning Appeals, for a term ending December 31, 2008; James A. Schlueter as a member of the Architectural Review Board, for a term ending October 1,2009; Diana B. Sheppard as a member of the Board of Zoning Appeals, for a term ending December 31,2008; Carla L. Terry as a member of the Roanoke Valley Regional Cable Television Committee, for a term ending June 30, 2008; and Martha C. Williams as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2008. RECOMMENDED ACTION: Receive and file. File #15-51-110-178--249-448-488 C-3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. Approved (5-0) File #132 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: ao Recommendation of the Commonwealth's Attorney for acceptance of the Virginia Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services, in the amount of $99,446.00; and a communication from the City Manager concurring in the recommendation. Adopted Budget Ordinance No. 37282-011706 and Resolution No. 37283-011 706. (5-0) File #5-60--1 33-236 bo Request of the Roanoke City Retirees Association to discuss a cost of living increase and a supplemental allowance for health insurance for City retirees who are 65 years of age or older. Clarence R. Martin, President, Spokesperson. (Sponsored by Mayor Harris and Vice-Mayor Fitzpatrick.) A request that City retirees be given an additional cost of living raise in fiscal year 2007 and a supplement toward health insurance for retirees 65 years of age and over was referred to fiscal year 2006-2007 budget study. File #60-184-429 4 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance of a Juvenile Justice and Delinquency Prevention Title II, One-Time System Improvement Grant from the Virginia Department of Criminal Justice Services, in the amount of $25,000.00; and appropriation of funds. Adopted Budget Ordinance No. 37284-011706 and Resolution No. 37285-011 706. (5-0) File #5-60-236 7. REPORTS OF COMMI'I-I'EES: A request of the Roanoke City School Board for appropriation of funds to various school accounts; and a report of the Director of Finance recommending that Council concur in the request. Kenneth F. Mundy, Executive Director of Fiscal Services, Spokesperson. Adopted Budget Ordinance No. 37286-011 706. (5-0) File #60-467 UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 1 0. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments bythe Mayor and Members of City Council. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 1 1. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MA'I-I-ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Helen E. Davis, 35 Patton Avenue, N. E., spoke with regard to cooperation among elected officials. She commended Octavia Johnson, Sheriff, on her swea.ring in cere.mony which was attended by persons from all pohtical persuasions and races. File #80-121 Mr. Robert E. Gravely, 727 29th Street, N. W., spoke with regard to real estate assessments, a reduction in the City's real estate tax rate, jobs for young people, racism, nepotism within the City's work force, inadequacies in the pay scale for City employees, and the need for increased activity in downtown Roanoke to draw more people to the area. File #66-184 12. CITY MANAGER COMMENTS: The Assistant City Manager for Community Development advised that the Dr. Martin Luther King, Jr. Memorial Bridge Committee will select an artist to construct the King statue during the latter part of February 2006. File #102 She further advised that on Thursday, January 12, 2006, the City of Roanoke hosted the Service Awards Luncheon for long time City employees and over 188 employees were honored for 10, 15, 20, 25, 30, 35 and 40 years of service. File #184 CERTIFICATION OF CLOSED SESSION. (5-0) THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 17, 2006 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order-- Roll Call. (Council Members Cutler, Dowe, Fitzpatrick, Lea, McDaniel and Wishneff were absent.) A. PUBLIC HEARINGS: 1. Request of the City of Roanoke to amend proffered conditions presently binding upon certain property located at 2102 Grandin Road, S. W., identified as Official Tax No. 1460101. R. Brian Townsend, Agent, City Planning Commission. The Mayor announced that Council's public hearing on the petition to amend the previously approved site plan at Patrick H. enry High. School in order to permit the construct,on of a high school sports stadium will be rescheduled until Monday, February 6, 2006, at 7:00 p.m., in the City Council Chamber. The public hearing is being rescheduled because of concern regarding the adequacy of the content of the legal ads that were run to notify the public of the hearing, and the hearing conducted by the City Planning Commission on December 21. The February 6 hearing will be conducted as a joint public hearing of the City Planning Commission and City Council. Further information on the proposal to amend and add to the conditions which apply to the development of the Patrick Henry campus and the construction and operation of a high school sports stadium thereon may be obtained from the Department of Planning Building and Economic Development, Room 166, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. File #51 B. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO RE HEARD. MA'I-I'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 January 10, 2006 Council Members: M. Rupert Cutler Alfred T. Dowe, .Ir. Beverly T. Fitzpatrick, .Ir. Sherman P. Lea Brenda L. McDaniel Brian .I. Wishneff The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Fitzpatrick and Members of Council: Pursuant to Section 10, Meetings of Council Generally, of the Charter of the City of Roanoke, I am calling a special meeting of the Council on Tuesday, January 17, 2006, at 12:00 p.m., in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. The purpose of the meeting will be to convene in Closed Session as the Personnel Committee to discuss the mid-year performance of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. With kindest regards. Sincerely, C. Nelson Harris Mayor CNH:MFP:sm pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk Troy A. Harmon, Municipal Auditor L:\CLERK~DATA\CKSM 1Lb. gcnda.05~Special mgeling on mid-Icftu performance.doc CITY OF ROANOKE WHEREAS, in October 1999, the Nalional Bashetball As$octation Board of Governors voted to approve formation of the National Basketball Development League (now known as the NBA Development League or D-Leaguel and in Ma) 2001, the CiO/oJ Roanoke was selected a~ one t~] eight charter cities in the League, and WHEREAS, in 200] Kent Dm'l*on was named the first and only head coach of Roanoke 3 D-League learn and the league unveiled Ihe names and colors of each team, including the "Roanoke Dazzle", ~ ith its blue and gold colors, and WHEREAS, the Dazzle brought the NBA Read-to-Achieve Program to Roanoke; team members, coaches and staff have read to aver 10,000 children in area schools and have donated over 4.500 books to schools, libraries and community organizations in the Roanoke area; the Dazzle hosts a variety of events in association with Read-to-Achieve, including Welcome Back to School programs and monthly Reading Time-outs at various schools; and WHEREAS, Roanoke Dazzle players, coaches and staff have made personal appearances and participated in numerous community events which were held at local schools, college campuses, sports clubs, festivals, civic groups, churches and shopping mails; they have donated more than 1,500 community service volunteer hours; and WHER£A$, the Dazzle team has received numerous award~ for volunteerism, including two awards from the Roanoke City Public School {vstem: and WHEREAS, loyal Dazzle fans and Dazzle players have become a close knit group over a period of nearly five seasons, with tremendous season ticket holders, sponsors, and Dazzle staff that are committed to grow the fan base in and out af the arena; as fans grow, so does the team '$ place as a major contributor to sports and entertainment in the Roanoke Valley: and the Dazzle will continue to take great pride in being a good citizen of the Roanoke community. NOW, TH£R£FORE, I, C Nelson Harris, Mayor of the City of Roanoke, Virginia, in recognition of the positive influence and outstanding community service provided by team members, coaches and staff do here~¥ proclaim the week of danuary 22 - 28, 2006. throughout this great All-America City, as DAZZLE BLUE & GOLD WEEK. Given under our hands and the Seal of the City of Roanoke thL~ seventeenth day of .January in the year ~'o thousand and six. A TTEST~' Mary F Parker ( ' Nelson Harris C/ty Clerk Mayor MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virgin/a 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us. C-1 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N, HARTMAN Assistant City Clerk January 17,2006 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I am advised that James C. Hale has submitted his resignation as a member of the Parks and Recreation Advisory Board. With kindest personal regards, I am Sincerely, Mary F. Parker, CMC City Clerk MFP:snh CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M, Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 19, 2006 File #15-178 Sue Marie Worline, Secretary Roanoke Redevelopment and Housing Authority P. O. Box 6459 Roanoke, Virginia 24017-0359 Dear Ms. Worline: This is to advise you that Joseph W. Lee, III, has qualified as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joseph W. Lee, III, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Commissioner of the Roanoke Redevelopment and Housing Authority, to fill the unexpired term of Mornique £. Smith, resigned, ending August 31, 2008, according to the best of my ability (So help me God). C Subscribed and sworn to before me tf ~ day office, 2006. BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 20, 2005 File #15-51-110 Rebecca J. Cockram, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Cockram: This is to advise you that William D. Poe and Diana B. Sheppard have qualified as members of the Board of Zoning Appeals, for terms ending December 31, 2008. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, William D. Poe, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals, for a term commencing January :[, 2006 and ending December 31,2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~ day of~--J/~ 2005. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT , OE ,U CLERK L:\CLERK~DATA\CKEWI\oath and leaving service~Board of Zoning Appeals\william d poe oath 11 05.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Diana B. Shepphard, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals, for a term commencing January 1, 2006 and ending December 31,2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this c~ 7 day offS. 2005. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT , DEPU CLERK L:\CLERK~DATA\CKEWI~oath and leaving service~Board of Zoning Appeals\Diana B. Shepphard oath 11 05.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 19, 2006 File #15-110-249 Martha P. Franklin, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Franklin: This is to advise you that James A. Schlueter has qualified as a member of the Architectural Review Board for a term ending October 1, 2009. Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James Schlueter, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Amhitectural Review Board, for a term ending October 1, 2009, according to the best of my ability (So help me God). Subscribed and sworn to before me this~day of/{~-~'005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT L:\CI~RIGDATA\C KJS I '~Qualificafions~Schluet er.oat h.doc C/TY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 19, 2006 File #110-448 Robert R. Altice, Chair Roanoke Valley Regional Cable Television Committee 616 South Maple Street Vinton, Virginia 24179 Dear Mr. Altice: This is to advise you that Carla L. Terry has qualified as a member of the Roanoke Valley Regional Cable Television Committee, for a term ending June 30, 2008. Mary F. Parker, CMC City Clerk MFP:ew pc: Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179 Diane S. Childers, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 Mary V. Brandt, Secretary, Roanoke Valley Regional Cable Committee, P. O. Box 29800, Roanoke, Virginia 24018 Elaine Simpson, Roanoke Valley Television Access Director, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016 Stephanie M. Moon, CMC, Deputy City Clerk, City of Roanoke Television Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Carla L. Terry, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Regional Cable Television Committee, for a term ending June 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this __ day of ~x~2005. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY , DEPUTY CLERK L:\CLERK~DATA\CKEWI \oath and leaving service\Roanoke Valley Regional Cable Television Committee\Carla Terry oath I 1 05.doc C/TY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 19, 2006 File #15-110-448 Sandra B. Kelly, Vice-Chair Roanoke Neighborhood Advocates 1216 Sylvan Road, S. E. Roanoke, Virginia 24014 Dear Ms. Kelly: This is to advise you that Martha C. Williams has qualified as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2008. Mary F. Parker, CMC City Clerk MFP:ew pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Neighborhood Partnership Stephanie M. Moon, CMC, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Martha C. Williams, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform ail the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2008, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~ day of ~00~. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT L:\CLERKkDATA~CKJS 1 \Qualifications\Worrell.oath.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 17, 2006 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. Sincerely, Darlene L. Burcham City Manager DLB/f CC: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk January 19, 2006 File #5-60-133-236 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37282-011706 appropriating $96,446.00 for the Domestic Violence Victim Fund Grant, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 17, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development K:~AGENDA CORRESPONDENCE~agenda correspondence 06~lan 06~Jan 17 ~orrespondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of January, 2006. No. 37282-011706. AN ORDINANCE to appropriate funding for the Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund ApproPriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: .Appropriations Regular Employee Salaries FICA Medical Insurance Dental Insurance Life Insurance Disability Insurance Revenues VA Domestic Violence Victim FY06 035-150-5149-1002 $ 86,001 035-150-5149-1120 6,579 035-150-5149-1125 5,310 035-150-5149-1126 352 035-150-5149-1130 980 · 035-150-5149-1131 224 035-150-5149-5149 99,446 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk January 19, 2006 File #5-60-133-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37283-01:[706 authorizing the City Manager to accept a Virginia Domestic Violence Victim Fund Grant offer in the amount of $99,446.00, made to the City of Roanoke by the Virginia Department of Criminal Justice Services and authorizing execution and filing of any documents required in connection with the acceptance of the grant, as more fully set forth in a letter from the Commonwealth's Attorney addressed to the Council under date of January :[7, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January :[7, 2006, and is in full force and effect upon its passage. MFP:ew Sincerely, Mary F. Parker, CMC City Clerk Attachment K:~AGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~Jan 17 correspondence.doc Darlene L. Burcham January 19, 2006 Page 2 pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development . Sherman M. Stovall, Director, Office of Management and Budget K:~AGENDA CORRESPONDENCE~agenda correspondence 06L Jan 06Llan 17 correspondence.doc IN THE COUNCIL OF TH]E CITY OF ROANOKE, VIRGINIA The 17th day of January, 2006. No. 37283-011706. A RESOLUTION accepting the Virginia Domestic Violence Victim Fund Grant offer made to the City by the Virginia Department of Criminal Justice Services and authorizing execution &any required documentation on behalf of the City. BE IT RESOLVED by the Council &the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Domestic Violence Victim Fund grant offered by the Virginia Department of Criminal Justice Services in the amount of $99,446 upon all the terms, provisions and conditions relating to the receipt of such funds. The grant is more particularly described in the letter of the City Manager to Council, dated January 17, 2006. 2. The City Manager and the City Clerk are hereby authorized to execute, sea[ and attest, respectively, the grant agreement and all necessary documents required to accept the grant, that may be required for the City's acceptance &this grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 17, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Acceptance of Virginia Domestic Violence Victim Fund Grant through the Virginia Department of Criminal Justice Services CO06-0001 I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, for the City of Roanoke, with respect to the subject reference above and recommend that City Council adopt a resolution accepting Grand Funding from the Department of Criminal Justice Services Grant, authorize the City Manager to execute any forms required by the Department of Criminal Justice Services and adopt the accompanying budget ordinance. Sincerely, City Manager DLB:sm C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance DONALD S. CALDWELL (7OMMONWEALTH'S ATTORNEY Go MONWEALTH- OF VIRGiNi& CITY OF ROANOKE OFFICE OF THE COMMONWEALTI I'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016 January 17, 2006 AReA Cor)E 540 T~L. NO. 853-2626 F^X 853-1201 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council: Subject: Acceptance of Virginia Domestic Violence Victim Fund Grant through the Virginia Department of Criminal Justice Services Background: In May, 2005, the Commonwealth's Attorney's for Roanoke County and the City of Roanoke filed a joint application for a Virginia Domestic Violence Victim Fund Grant to be at administered through the City of Roanoke. The Grant would fund a prosecutor who would split his/her efforts between the two localities. This 18-month Grant (with possible 18-month renewal period) would fully fund the position without contribution from either locality. As part of the Grant application, the County Administrator, Elmer C. Hodge, and the City Manager, Darlene L. Burcham, concurred in writing (copy attached) with the application and the anticipated administration thereof. The joint application was accepted by the Department of Criminal Justice Services, which awarded a grant, entirely for salary/benefits, to the Office of the Commonwealth's Attorney for the 18-month period beginning July 1, 2005 (copy attached). Honorable Mayor and Members of City Council January 17, 2006 Page 2 Considerations: The approved amount of DCJS Grant Ftmding must be expended during the period between July 1, 2005, and December 31, 2006. There is no local match associated with this Grant. Recommended Actions: Adopt a resolution accepting Grant Funding from the Department of Criminal Justice Services Grant No. 06-A4967DV06 to fully reimburse the salary and benefits for the Domestic Violence Prosecutor for this Grant period and any extensions which might be approved by the DCJS. Authorize the City Manager to execute any forms required by the Department of Criminal Justice Services in order to accept these funds, such forms to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance establishing a revenue estimate in the amount of $99,446 and appropriating funding in the same amount to expenditure accounts in the Grant Fund to be established by the Director of Finance. Sincerely, Donald S. Caldwell Commonwealth's Attorney Attachments pc~ Darlene L. Burcham, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Leonard G. Cooks Director COMMONWEALTH of VIRGINIA Department of Criminal Justice Services June 30, 2005 RECEIVEDi 1 ,iTY IaN,IAGER'S OFRCly 805 East B~ad Street, Tanth Floor Richmond, Virginia 23219 (804) 788-4000 FAX (804) 371-8981 TDD (804) 388-8732 Ms. Darlene Burcham City Manager City of Roanoke 215 Church Ave., SW Roanoke, VA 24011 Title: Virginia Domestic Violence Victim Fund Dear Ms. Burnham: I am pleased to advise you that grant number 06-A4967DV06 ~or the above-referenced grant program has been approved in the amount of $99,446 in State funds. -, -~ Enclosed you will fmd a Statement of Grant Award and a Statement of Grant Award Special Cox~ditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds. Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this information carefully as it contains details on processing financial and progress reports, as well as requesting awarded funds. Since July 1, 2004, financial reports, budget amendment requests, and request for funds have been processed through the Grants Management Online Information System (GMIS). BEGINNING SEPTEMBER 30, 2005, PROGRESS REPORTS MUST BE SUBMITTED THROUGH GMIS AS WELL! THE DCJS OFFICES WILL BE MOVING TO 202 NORTH NINTIt STREET~ 10'm FLOOR IN JULY 2005. PHONE NUMBERS AND ALL ELSE WILL REMAIN THE SAME. PLEASE USE THIS NEW ADDRESS WHEN MAILING CORRESPONDENCE AFTER JULY 15TM. OFFICIAL NOTICE WILL BE POSTED ON OUR WEBSITE IN THE NEAR FUTURE. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Nikole Knobel Sarvay at (804) 786-5367. yours very ~uly' Leonard G. Cooke Enclosures CC: The Hon. Donald S. Caldwell, Commonwealth's Attorney Mr. Jesse Hall, Director of Finance Ms. Nikole Knobel Sarvay, DCJS Subgrantee: Roanoke City Grant Period: From: 07/01/2005 Department of Criminal Justice Services 805 Bast Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Date: June 30, 2005 Grant Number: Through: 12/31/2006 06-A4967DV06 Project,Director Project Administrator Finance Officer The Hon. Donald S. Caldwell Ms. Darlene Burcham Mr. Jesse Hall Commonwealth's Attorney City Manager Director of Finance City of Roanoke City of Roanoke City of Roanoke 315 Church Ave., SW 215 Church Ave., SW 215 Church Ave., SW Roanoke, VA 24016 Roanoke, VA 24011 Roanoke, VA 24011 Phone: (540) 853-2626 Phone: (540) 853-2333 Phone: (540) 853-2824 Email: donald.caldwell(~roanokeva.gov Email: darlen¢.burcham(~roanokeva.gov Email: jesse.hall@roanokev~gov Grant Award Budget DCJS Funds Budget Categories Federal State Locality Match TOTALS Consultant $0 $0 $0 $0 Equipment $0 $0 $0 $0 Indirect Cost $0 $0 $0 $0 Personnel $0 $99,446 $0 $99,446 Supplies/Other $0 $0 $0 $0 Travel $0 $0 $0 $0 Totals $0 $99,446 $0 $99,446 This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special conditions attached thereto. L ..o._~..v~ o~_., ~c~, ~ Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of ,20 Signature: Title: Grant Application , Department of Criminal Justice Services, 805 East Broad Street, Richmond, Virginia 23219 ,~ttachment 3A Grant Program: Virginia Domestic Violence Victim Fund Applicant: Commonwealth's Attorneys for Roanoke County and City of Roanoke Appilcant Federal ID Number:. * Jurisdiction(s) Served: .~ Roanoke County a~d City of Roa~pk~ Program T!tle: ' Office of th~ Commonwealth's Attorney Grant Period: July 1, 2005 - December 31, 2006 Type of Application: [] New Name: Donald S. Caldwell Darlene L. Title: r .......... ~,~ ^ ........ City Manager Director of Finance Address: 315 ch~Xv~.',"~7~~'~ 215 Church Ave., S.W. 215 Church Ave., S.W. Roanoke, VA 24016' Roanoke, VA 24011 Roanoke, VA 24011 Phons. 540-853-2626 5~0-853,2333 540-853-2824 Fax: 540-853-1201 540~853-1138 540-853-2940 E-mail: ***see below ,- ***see below ***see below ~ .P jlect ~ trato ......... unds from the VA Domestic Violence Victim Fund will support the personnel costs to dedicate a full-time attorney (shared 50/50 betwe~en two jurisdictions) to prosecute domestic violence, sexual abuse, stalking, and family abuse crimes. It mo : 200 Federal State Personnel $ XXXXXXXXXX $99,446.17 $99.446.17 Consultants $ XXXXXXXXXX $ N/A $ Travel/Subsistence $ XXXXXXXXXX $ N/A $ Equipment $ XXXXXXXXX $ N/A $ Indirect Costs $ XXXXXXXXXX $ N/A $ Suppl!eslOtherOperaflng Expenses ~r. $ XXXXXXXXXX $ N/A $ Totals: $ XXXXXXXXXX $ $99,446.17 Project Grand Total: $99,446 ..17 ***EZmail addresses donald.caldwell@roanokeva.gov .darlene.burcham@roanokeva.gov Jesse.hall@roanokeva.gov DCJS-1-0198 . Attac. hment 3B 3. Budget Category Itemization I.Pemon nel/EmPloyee~s Annual Salary Names of Employees Position Titles Rate Hour~ Devoted VDWF Amount Requested Attorney I 57,334;00 40.0/week 86,001.00 FICA% = 7.65"~ 0 6~579.08 Retirem:ent - ' Grou~ LEelns. ' ." 0.08% ' ' ~)80.41 ~her(l~e~*~ alth, Dent'a ,LTD · ,~ ' · 5 885. 68 · 99,446.17 Project Budget Total $ 99,446, 7 223,60 5,310.00 352.08 *** LTD 0.26% 2~3.6Q = Health 295.00/mo.~ = .. Dental 19.56/Mo. = 5,885.68 Attachment 4 VIRGINIA DOMESTIC VIOLENCE VICTIM FUND GENERAL GRANT CONDITIONS AND ASSURANCES FOR PROSECUTION GRANTS In the eVent that the grant is awarded, the applicant assures and certifies that it will comply with the following requirements: i. The applicant assures that no fees will be charged for services provided through this grant program. ¸2. If a VDVVF grant is awarded, the applicant assures that funds made available under this grant will be used to enhance or expand services and will not be used to supplant state and IbCal funds that would otherwise be available. State, local or other funds currently allocated to prosecute domestic violence, sexual assault, stalking, and family abuse cases may not be reallocated to other purposes. 3. The applicant acknowledges that violations of the following VA Code sections are a priority for prosecution under the VDWF: 16.1-253.2 18.2-57.2 18.2-60.3 18.2-60.4 18.2-61 18.2-67.1 18.2-67.2 18.2-67.2:1 18.2-67.3 18.2-67.4 18.2-67.5 The applicant agrees to participate on the local domestic violence coordinating council, as well as on the local sexual assault coordinating council. The applicant is encouraged to obtain a cooperative agreement with the local domestic violence program and the local sexual assault crisis center. The agreement should outline how prosecution efforts are coordinated with local domestic violence and sexual assault services provided to victims. 5. The applicant agrees to submit progress and financial reports to the DCJ$ on the 12th working day following the close of each quarter. Pro.qress Reports The applicant agrees to use the enclosed form titled, "Virginia Domestic Violence Victim Fund Quarterly Progress Report Form: Prosecution Attachment 4 ¸6. Category" to provide case information to DCJS on the prosecutions supported through this grant. This form is included as part of the original application package, and can also be obtained from the DCJS website (www.dcis.vir.qinia..qov). Financial Reports Financial reports shall be submitted using the online Grants Management information System (GMIS). For assistance in using this system, please contact Ana Harris at ~mntsweb~dcis.viminia.aov. The applicant agrees that proper accounting, auditing, and evaluation recOrds will be kept for review by DCJS. The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award. CERTIFICATION I certify that all the information presented is correct, that there has been appropriate coordination with affected agencies, and that this program will comply with all federal and state laws and guidelines that apply to this award. g 'ty ~- g County Administrator Date Printed Name Signature of Commonwealth's A"ttorney Printed Name Date Aflachment 4 Category, to provide case information to DCJS on the prosecutions supported through this grant. This form is included as part of the original application package, and can also be obtained from the DCJS website (www.dcis.vir.qinia.qov). Financial Reports Financial reports shall be submitted using the online Grants Management information System (GMIS). For assistance in using this system, please contact Ana Harris at ,qrantsweb~dcis.virqinia..qov. The applicant agrees that proper accounting, auditing, and evaluation records will be kept for review bY DCJS. The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award. CERTIFICATION I certify that all the information presented is correct, that there has been appropriate coordination with affected agencies, and that this program will comply with all federal and state laws and guidelines that apply to this award. Signature of City ManagedCounty Administrator Date Printed Name Printed Name Date CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk January 19, 2006 Sheila N. Hartman Assistant City Clerk File #60-184-429 Darlene L. Burcham City Manager Roanoke, Virginia Jesse A. Hall Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Hall: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, January ! 7, 2006, a request of the Roanoke City Retirees Association for an additional cost of living increase and a supplemental allowance for health insurance for City retirees, age 65 and older, was referred to fiscal year 2006-2007 budget study. MFP:ew Sincerely, Mary F. Parker, CMC City Clerk pc: Ronnie Martin, President, Roanoke City Retirees Association, 155 Huntington Boulevard, N. E., Roanoke, Virginia 24012 Sherman M. Stovall, Director, Office of Management and Budget K:~AGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~Jan 17 correspondence.doc C. NELSON HARRIS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 17,2006 Council Members: M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a request of Clarence R. Martin, representing the Roanoke City Retirees Association, to address Council with regard to a cost of living increase and a supplemental allowance for health insurance for City retirees who are 65 years of age or older at the regular meeting of City Council on Tuesday, January 17, 2006. CNH/BTFj:snh pc: Sincerely, C. Nelson Harris, Mayor Be eny I. ~-~t~patrick, Jr., Vice-Mi~or Darlene L. Burnham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk CITY OF RO_..,4NOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Januaw 19,2006 Sheila N. Hartman Assistant City Clerk File #5-60-236 Jesse L. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37284-011706 appropriating $25,000.00 for a Juvenile Justice and Delinquency Prevention Title II - One-Time System Improvement Grant, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 17, 2006, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader Jane R. Conlin, Director of Human Services KSAGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~Jan 17 cen'espondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of January, 2006. No. 37284-011706. AN ORDINANCE to appropriate funding for the Juvenile Justice and Delinquency Prevention Title II - One-Time System Improvement Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Professional Services 14,400 Administrative Supplies 3,112 Travel and Meals 7,488 Revenues Juvenile Justice Delinquency One Time FY06 035-630-5001-5001 25,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 035-630-5001-2010 $ 035-630-5001-2030 035-630-5001-2144 City Clerk. CITY OF R .4NOKE Office of the C,ty Clerk Mary F. Parker, CMC City Clerk January 19, 2006 File #5-60-236 Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37285-011706 authorizing the City Manager to accept a Juvenile Justice and Delinquency Prevention Title II - One - Time System Improvement Grant, in the amount of $25,000.00, from the Virginia Department of Criminal Justice Services and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations and requirements pertaining thereto, as more fully set forth in a letter from the City Manager addressed to the Council under date of January 17, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 17, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment K:~AGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~an 17 correspondence.doc Darlene L. Burcham January 19, 2006 Page 2 pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Frank E. Baratta, Budget Team Leader Jane R. Conlin, Director of Human Services K:~AGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~Jan 17 correspondence.dcc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 17th day of January, 2006. No. 37285-011706. 'A RESOLUTION authorizing acceptance of Juvenile Justice and Delinquency Prevention Title II-One-Time System Improvement Grant funds from the Virginia Department of Criminal Justice Services on behalf of the City, authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and al~plicable laws, regulations, and requirements pertaining thereto. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Juvenile Justice and Delinquency Prevention Title II-One-Time System Improvement Grant funds from the Virginia Department of Criminal Justice Services, in the amount of $25,000.00, as set forth in the City Manager's letter, dated January 17, 2006, to this Council are hereby ACCEPTED. 2. The City Manager, or her designee, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these grant funds, and to furnish such additional information as may be required in connection with the City's acceptance of these grant funds. All documents shall be approved as to form by the City Attorney. CiW Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 17, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council Subject: Acceptance of Juvenile Justice and Delinquency Prevention Title Il-One-Time System Improvement Grant Funds from the Virginia Department of Criminal Justice Services Background: The City of Roanoke has received notification that an application for funds under the Juvenile Justice and Delinquency Prevention (JJDP) Title II, One-Time System Improvement Grant program has been reviewed and approved by the Virginia Department of Criminal Justice Services (DCJS). This funding will be used to provide a consultant, equipment, and supplies to a volunteer work group which will be established under the Director of Social/Human Services in order to address the disproportionate minority contact, i.e., over-representation of minority youth involved with the juvenile justice system in the City of Roanoke. The goal of this work group will be to compare data of the City of Roanoke's juvenile population against the representation of minority juveniles at each stage of the juvenile justice system. Accessibility by minorities of intervention programs and the cultural competency of providers will be addressed. Action steps will be developed to address minority overrepresentation. Considerations: The approved amount of JJDP One Time System Improvement Grant Funding is $25,000. There is no local match associated with this grant. These funds must Honorable Mayor and Members of City Council January 17, 2006 Page 2 be expended or obligated during the award period between January 1 and December 31, 2006. Recommended Action(s) Adopt a resolution accepting the $25,000.00 in JJDP Title II One Time System Improvement Funding from the Virginia Department of Criminal Justice Services, Grant Number 06-A5] ] 2J J04, for the City of Roanoke's Disproportionate Minority Contact in the Juvenile Justice System grant program. Authorize the City Manager to execute the required Grant Acceptance, and any other forms required by the Department of Criminal Justice Services, all of such forms to be approved as to form by the City Attorney, in order to accept these funds. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $25,000.00 and appropriate funding of the same amount in accounts to be established by the Director of Finance in the Grant Fund, as detailed in Attachment A. Respectfully submitted, Darlene L. Burcham City Manager DLB:tm Attachment C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services CM05-00188 Attachment A: JJDP Title II One Time System Improvement Funding 2006 Account Set-up Transactions Account No. Description Amount Revenue 2006 JJDP $25,000.00 One Time System Improvement Funding Initiative Total Revenue $25,000.00 Expenditures: 2010 Fees for Professional $14,400.00 Services 2030 Administrative Supplies $ 3,112.00 2144 Travel and Meals $ 7,488.00 Total Expenditures $25,000.00 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC Stephanie M. Moon, CMC City Clerk Deputy City Clerk Sheila N. Hartman Assistant City Clerk Januaw 19,2006 File #60-467 Jesse A. Hall Director of Finance Roanoke, Virginia 24014 Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37286-0:[ 1706 appropriating funds in connection with the Title I Winter Program, FY06 Chess Program, and FY06 GED Expanded Testing Program, and amending and reordaining certain sections of the 2005-2006 School Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 17, 2006, and is in full force and effect upon its passage. ~ ~.,~ ~. ~L,,,...J~-~Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment K:~AGENDA CORRESPONDENCE~3genda correspondence 06~Jan 06~Jan 17 correspondence.doc Jesse A. Hall January 19, 2006 Page 2 pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis Avenue, S. E., Roanoke, Virginia 240:~4 Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box :~3145, Roanoke, Virginia 24031 K:~AGENDA CORRESPONDENCE~agenda correspondence 06~Jan 06~Jan 17 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of January, 2006. No. 37286-171706. AN ORDINANCE to appropriate funding for the Title I Winter Program, FY06 Chess Program, and FY06 GED Expanded Testing Program, amending and reordaining certain sections of the 2005-2006 School Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 School Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Elementary Teachers Tournament Attendance Social Security Tournament Fees Tournament Travel GED Examiners Social Security Supplies Revenues Federal Grant Receipts Donations State Grant Receipts 030-061-6132-6000-0121 $ 640,027 030-062-6616-6108-0129 5,000 030-062-6616-6108-0201 200 030-062-6616-6108-0332 1,80~ 030-062-6616-6108-0554 8,000 030-062-6793-6550-0121 4,180 030-062-6793-6550-0201 320 030-062-6793-6550-0614 500 030-061-6132-1102 030-062-6616-1103 030-062-6793-1100 640,O27 15,000 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk._ City of Roanoke School Board RO. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951 Kathy G. StockburgeE Cha~ David B. Trinkle, M.D., Vice Chair Jason E. Bingham David B. Carson William H. Lindsey Alvin L. Nash Courtney A. Penn Marvin T. Thompson, Superintendent Cindy H. Lee, Clerk of the Beard January 17, 2006 The Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, VA 2401! Dear Members of Council: As the result of official School Board action at its meeting on January 10, the Board respectfully requests City Council to appropriate the following funds: · $640,027.00 for the Title ! Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. This continuing program is one hundred percent reimbursed by federal funds. · $15,000.00 for the FY2005-06 Chess Program to pay for chess materials and tournament participation costs. This continuing program has received a private donation. · $5,000.00 for the 2005-06 GED Expanded Testing Program to provide additional instructors and supplies for GED preparation classes and for the administration of the GED examination. This continuing program is funded with State Grant monies. Members of Council Page 2 January 17, 2006 The School Board thanks you for your approval of the appropriation requests. Sincerely, CIn~Y ~Lee, Clerk re CC: Mrs. Kathy G. Stockburger Mr. Marvin T. Thompson Mr. Bernard 3. Godek Mr. Kenneth F. Mundy Mrs. Darlene Burcham Mr. William M. Hackworth Mr. 3esse A. Hall Mr. Paul Workman (with accounting details) JESSE A. HALL Director of Finance email: jesse hall~ci.roanoke.va.us January 17, 2006 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director emai[: ann shawver@¢i roanoke va us Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: SUBJECT: School Board Appropriation Request As a result of official School Board action at its meeting on January 10, the Board has requested City Council to appropriate the following funds: · $640,027 for the Title I Winter Program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. This continuing program is one hundred percent reimbursed by federal funds. · $15,000 for the FY2005-06 Chess Program to pay for chess materials and tournament participation costs. This continuing program has received a private donation. · $5,000 for the 2005-06 GED Expanded Testing Program to provide additional instructors and supplies for GED preparation classes and for the administration of the GED examination. This continuing program is funded with State Grant monies. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined above. Sincerely, Jesse A. Hall Director of Finance C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Sherman M. Stovall, Director of Management and Budget Marvin T. Thompson, Superintendent of City Schools