HomeMy WebLinkAboutCouncil Actions 03-06-06 Lea
37322-030606
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 6, 2006
9:00 A.M.
ROOM 1 59
AGENDA
Call to Order -- Roll Call (Council Member Wishneff was absent and
Council Member Lea arrived late.)
A communication from Mayor C. Nelson Harris requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions
and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code
of Virginia (1950), as amended.
Approved (6-0)
File #110-132
A communication from the City Manager requesting that Council convene in a
Closed Meeting to discuss disposition of publicly-owned property, where
discussion in open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code
of Virginia (1 950), as amended.
Approved (6-0)
File #1 32
Topics for discussion by the Mayor and Members of Council. (5 minutes) NONE.
Items listed on the 2:00 p.m. Council docket requiring discussion/clarification, and
additions/deletions to the 2:00 p.m. agenda. (15 minutes) NONE.
Items for discussion at a joint meeting of Council and the Industrial Development
Authority on Monday, April 3, 2006 at 12:00 p.m.
BRIEFINGS:
125th Anniversary Celebration for 2007 - 15 minutes
Terrace Apartments - 20 minutes
Council authorized the City Manager to issue a letter of support
for renovation of the Terrace Apartments without Community
Development Block Grant funding.
File #1 78-226
· U.S. Challenge Event - 10 minutes
· Active Living - 15 minutes
A MEETING OF THE AUDIT COMMITTEE WAS HELD AT 11:00 A.M., IN THE
COUNCIL'S CONFERENCE ROOM, ROOM 451, FOLLOWED AT 12:00 P. M., BY A
MEETING OF COUNCIL, THE ROANOKE COUNTY BOARD OF SUPERVISORS AND THE
WESTERN VIRGINIA WATER AUTHORITY IN ROOM 159, NOEL C. TAYLOR
MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
WATER AUTHORITy
ROANOKE COUNTY BOARD OF SUPERVISORS
WESTERN VIRGINIA WATER AUTHORITY
MARCH 6, 2006
12:00 P.M.
ROOM 159
AGENDA
Call to Order - Roll Call:
$ Roanoke City Council
$ Roanoke County Board of Supervisors
$ Western Virginia Water Authority
Welcome and Invocation.
Lunch
Items for Discussion: M. Rupert Cutler, Chair, Western Virginia
Water Authority
ao
Eighteen - month overview of operations
Status of rate equalization plan
Water main replacement along the Hollins Road corridor
Water supply plan
Goal for future expansion of the Western Virginia Water Authority
Other Business.
3
Remarks by Council, Board of Supervisors, Western Virginia
Water Authority.
THE MEETING OF ROANOKE CITY COUNCIL WILL STAND IN RECESS UNTIL
2:00 P.M., IN THE CITY COUNCIL CHAMBER.
THE MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS WILL BE
ADJOURNED UNTIL WEDNESDAY, MARCH 8, 2006, AT 5:15 P.M., FOR A JOINT
MEETING WITH THE ROANOKE COUNTY SCHOOL BOARD AT THE SCHOOL
ADMINISTRATION CENTER, 5937 COVE ROAD, N. W., ROANOKE, VIRGINIA.
THE MEETING OF THE WESTERN VIRGINIA WATER AUTHORITY WAS ADJOURNED.
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 6, 2006
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--Roll Call. (Council Member Wishneff was
absent.)
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Today's Council meeting will be replayed on Channel 3 on Thursday,
March 9, 2006, at 7:00 p.m., and Saturday, March 11, 2006, at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing
impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, CLICK ON THE SERVICE ICON, CLICK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING.
IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO
DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
6
3. CONSENT AGENDA
C-1
C-2
Approved (6-0)
ALL MA'II'ERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THEREWILL BE NO SEPARATE DISCUSSION OFTHE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to the proposed
conveyance of property rights to Appalachian Power Company.
RECOMMENDED ACTION: Concur in the request.
File #2-433
A communication from the City Manager requesting that Council
schedule a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider a budget
adjustment for motor fuel expenses and certain Social Services program
expenditures.
RECOMMENDED ACTION: Concur in the request.
File #60-72
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of a Four-For-Life Program grant from the Virginia
Office of Emergency Medical Services, in the amount of
$23,889.00; and appropriation of funds.
Adopted Budget Ordinance No. 37322-030606. (6-0)
File #60-188
Authorization for waiver of the City's sovereign immunity and
execution of rental agreements with CBL & Associates
Management, Inc., in connection with the Valley View Fair
Housing Fair on April 29, 2006, and Valley View Citizens
Appreciation Day on May 6, 2006.
Adopted Resolution Nos. 37323-030606 and 37324-
030606. (6-0)
File #1 78-455
b. DIRECTOR OF FINANCE:
Financial report for the month of January, 2006.
Received and filed.
File #10
7. REPORTS OF COMMI'I-I-EES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
Ordinance No. 37316, on second reading, appropriating funds for
school facility maintenance, food services equipment, school-based
furniture, and construction of a football stadium to be located on the
Patrick Henry High School campus.
Adopted Budget Ordinance No. 37316-030606 on second
reading. (6-0)
File #60-467
10.
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City
Council.
Council Member Cutler complimented the City Manager
and City staff on the renaming of City parking facilities as
described in a communication from the City Manager under
date of March 2, 2006.
File #80-104-1 84
The Mayor read House Joint Resolution No. 90 adopted on
January 11, 2006, recognizing the outstanding service of
Council Member M. Rupert Cutler to the citizens of the City
of Roanoke.
File #80-132
Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
Reappointed Vickie F. Briggs as a City representative to the
League of Older Americans Advisory Committee for a term
ending February 28, 2007.
File #15-110-243
9
Reappointed Carl H. Kopitzke and James Settle as members
of the Parks and Recreation Advisory Board for terms
ending March 31,2009.
File #15-67-110
Appointed John E. Dooley as a member of the Roanoke
Regional Airport Commission for a term ending March 9,
2010. By consensus, Council waived the City residency
requirement.
File #9-1 5-1 1 0
1 1. HEARING OF CITIZENS UPON PUBLIC MA-I-I'ERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MAT[ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Mr. Shaheed Omar, 1215 Loudon Avenue, N. W.,
regard to alleged police brutality.
File #5
spoke with
12. CITY MANAGER COMMENTS: NONE.
CERTIFICATION OF CLOSED SESSION. (6-0)
C. NELSON HARRIS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 85342444
I'AX: (540) 853 1145
March 6, 2006
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
C. Nelson Harris
Mayor
CNH:snh
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 6, 2006
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Harris and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-
3711 .A.3, Code of Virginia (1950), as amended.
Sincerely,
DLB/f
CC:
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853 2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: 125'h Anniversary Celebration
This is to request space on Council's agenda for a 20 minute presentation of
the above referenced subject.
Respectfully submitted,
&Darlene L. B~rcham City Manage,t
DLB:sm
c: City Clerk
City Attorney
Director of Finance
ROANOKE
Office of the City Manager
DATE:
January 19, 2006
TO:
Mayor Nelson Harris
FROM:
Darlene C. Burcham, City Manager
Faye Gilchrist, Assistant to the City Manager
SUBJECT: Celebration of the City of Roanoke's 125t" Birthday
This memorandum is written to provide you with requested information
regarding proposed activities for the City of Roanoke's 125'~ Birthday
Celebration. In 2007, the City of Roanoke will begin celebrating its 125th
Birthday through local events and opportunities that will occur all throughout
the year. There will be several components of activities to commemorate the
founding of Roanoke.
Thus far, the proposed calendar of events will include three major components:
(1) a Roanoke Arts Festival, (2) small weekend celebratory events that will
highlight important historical landmarks, businesses, and accomplishments in
the City, and (3) activities commemorating the 400'~ Birthday Celebration of
Jamestown and honoring its historical impact on Roanoke. A brief description
of the proposed events is as follows:
Roanoke Arts Festival - The Roanoke Arts Festival will consist of a four day
extravaganza and will incorporate all components of the performing arts,
including the symphony, theatre, ballet, opera, and jazz. The event will take
place from Thursday through Sunday with a high dollar event on Thursday for
individual and corporate sponsors. Although the specific date of the festival
has yet to be determined, early Spring or mid-Fall are being considered in order
to attract students from the arts communities of the local colleges and
universities and to encourage regional tourism.
Historically, festivals in other cities have been funded via three (3) avenues: !/3
government funds, 1/3 corporate sponsorships/foundations, and 1/3 ticket
sales. Although the City of Roanoke will utilize these avenues, there will also
be fundraiser events during 2006 to assist with the costs of the festival.
Fundraiser activities may include a charity concert series with possible artists
such as Reba Mclntyre, a ball on the scale of "Wanderlust I1", etc.
Mini-Celebration events throuqhout the Year - There will be small celebratory
weekend events and landmark designation ceremonies throughout the year that
will be designed to commemorate the general history of Roanoke, important
stages of development, important turning points in history, and
accomplishments made by individuals, businesses, churches, the medical
community, and others. Possible events may include the following:
A four part Lecture Series that would incorporate:
(1) An Antique Roadshow -_Every city has a story, and the best
storytellers often turn out to be objects brought in for appraisal. A
roadshow tour features unexpected finds that reveal local history. The
antique roadshow may include an appraisal component, antique
dealers displaying and/or selling their antiques, discussions about the
latest collecting tips and trends, etc. Suggestions have been made
that Gordie Converse may consider working with the City to provide
expert appraiser services for the show. The top five (5) winners may
be featured on the local television station with stories behind the
history of the winners' appraisal item.
(2) A Major Author such as Kathy Thorton Plotkin who writes memoirs
and assembles family genealogy. History about the proposed author
is as follows: Kathy Plotkin is a native of Bismarck, North Dakota. She
began her writing career immediately after graduating from Roanoke
College, Salem, Virginia, in 1952, when she served simultaneously as
feature writer, society editor, circulation manager, and columnist for
the Salem Times Register, a Virginia weekly. Her humorous column,
"Us Ladies," received Virginia Press Association recognition. From
1966 to 1976, she produced and hosted a talk show called "Panorama"
on WDJB-TV, a CBS affiliate in Roanoke, Virginia, receiving the Golden
Mike award from the American Women of Radio and Television in
1967, among other awards during that period. Now living in
Manhattan, she has recently completed a novel and is currently editing
memoirs for others. This part of the series may also include
programming by the Roanoke Library Virginia Room, as library staff
has already started genealogy and history programs to include such
programs as Genealogy "By the Book" and the Virginia Room Road
Show.
(3) A Major Politician, and
(4) A Celebrity from the Roanoke area.
Fashion Dolls by Pete Ballard - This event would include an exhibit of Pete
Ballard's fashion dolls representing fashion over the last 125 years. The
exhibit would be showcased at the Valley View Mall or a local museum.
Federated Department stores will be asked to underwrite this event. Pete
Ballard is a nationally known costume designer, museum costume
historian and conservator. Mr. Ballard taught at the North Carolina School
of Performing Arts in Winston-Salem, and he was curator for fashion
exhibits at the Charlotte Mint Museum, the North Carolina Museum of
History in Raleigh, the Reynolds House in Winston-Salem and the
Litchfield Historical Society in Litchfield, CT. This event could be part of a
youth education program series for the youth to learn more about the
arts.
Historical Furniture Exhibition - The City should work with Grand Piano's
to set up an exhibition that would include four periods of furniture
throughout Roanoke's history. The exhibit would encompass 4 rooms of
antique furniture on loan from families in Roanoke. The exhibit could
remain open for two to three months in 2007.
Mill Mountain Theatre - Daryn Warner has indicated that Mill Mountain
Theatre plans to perform a play in honor of Roanoke's 125th Birthday. He
stated that the specific play for the celebration has not been chosen, but
the play will most likely deal with the issue of how the City has evolved
over the years in terms of technology, society, culture, etc. He stated
that the theatre is flexible with the dates of the celebration, with the
exception of September, but they would need guidance from organizers
regarding the time frame for the production. Discussions have been made
regarding performing a Railroad Musical Play that was done in the past in
celebration of Roanoke's Railroad Heritage.
A Contributor Recognition Ceremony - This event would honor those in
the community who have made significant contributions to the
evolvement of Roanoke or who have excelled in the educational, medical,
technology, transportation, arts fields, etc.
Television Family Histories - Organizers will discuss with the local
television stations the possibility of allowing citizens to send in their
family histories and origins in Roanoke, which will be selected and aired
by the stations throughout the year.
Small celebratory events - The City may assist in the orqanization of
small celebratory events for local, historical businesses that have
sustained themselves over the years in the City of Roanoke. The
celebrations may include, but are not limited to, the followinq
businesses: A.qnew Seed Stores, Davidsons (1910), H & C Coffee
(192 7), Grand's Home Furnishing (191 I), Hotel Roanoke (I 882), .I.H.
Pence Company (1912), Kennard Pace Co. Inc. - Heating & Plumbing
(1889), Kroger (1929), Norfolk Southern (1882), Oakey's Funeral
Service & Crematory (I 866), Roanoke Gas Company (! 883), Roanoke
Times (1886), Roanoke Weiner Stand (1916), Texas Tavern (1930),
Tinnell's Finer Foods (1913), WSLS - TV I0 (19S2), and Yellow Cab
Services of Roanoke, Inc. (1933).
.Jamestown 2007 Celebration
The City will also celebrate the 400~" Birthday of Jamestown in 2007. A
committee was established to plan the activities of this celebration and decided
to make Roanoke's great Railroad Heritage as the City's theme. Activities will
take place year around with major activities scheduled from Memorial day to
July 4th. As of this date, the celebration will include four (4) major
components: Railroad excursions, antique trolley railway bus tours, a time
capsule, and walking tours of exhibits done by the various museums in the
downtown area. The Mill Mountain Theatre, Explorer Park, Roanoke County
Parks, Recreation, and Tourism and other organizations in Roanoke County,
Salem, Fincastle, Vinton, and Botetourt are also participating in the celebration
and will be providing various activities and exhibits in the Roanoke Valley.
The calendar of events planned for the City of Roanoke's 125~h Birthday is a
work in progress. There are considerations still being made as to whom will be
designated as the director to execute the programs and to provide the artistic
vision for the festival. There is also research still being gathered about local
businesses and churches who have sustained throughout the history of
Roanoke, in an effort to plan celebratory events in honor of their contributions
to the City. There may also be suggestions made by the Founding Board
members that may be implemented by the City Manager's office.
Should you have any further questions regarding the festival or the calendar of
events proposed, please feel free to contact my office. Thanks for your
attention to this matter.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 9, 2006
File #178-226
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 6, 2006, Council authorized the City Manager to issue a letter of
support for renovation of the Terrace Apartments by Total Action Against Poverty.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
pc:
TheodoreJ. Edlich, III, President, Total Action Against Poverty, P. O. Box 2868,
Roanoke, Virginia 24001-2868
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06\Mar 6 06 correspondence.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Terrace Apartments
This is to request space on Council's agenda for a 20 minute presentation of
the above referenced subject.
Res pectfully s~mitted,
DLB:sm
c: City Clerk
City Attorney
Director of Finance
January 12, 2006
Heather Polzin, Esq.
Board Chair
Total Action Against Poverty
P.O. Box 2868
Roanoke, VA 24001
Dear Ms. Polzin,
The Greater Raleigh Court Civic League greatly appreciates TAP's interest in
including us in the plans for the renovation of the Terrace Apartments and
soliciting our input.
We are encouraged by TAP's efforts to solicit the maximum amount of funding
through the application for Iow-income tax credits which will allow density
reduction, full renovation of the apartments, significant outside improvements of
the grounds and walkways, and the greatest potential increase in the local tax
base at the Terrace Apartments.
We are aware that the Iow-income tax credit application process is highly
competitive and that other funding alternatives will decrease the opportunity for
density reduction, outside improvements, renovation options for the property, as
well as reduce the value of the property and the local tax assessment.
In the interest of the surrounding neighbors as well as the residents of the
Terrace Apartments, the Civic League board voted unanimously on January 7,
2006 to urge the City of Roanoke to grant TAP a letter of support for TAP's Iow-
income tax credit application this March and to allocate $500,0(X) of HUD funds
over a three year period toward the improvements to the Terrace Apartments.
Sincerely yours,
Kurt Navratil
President
Greater Raleigh Court Civic League
Cc Darlene Burcham, City Manager
Members of City Council
Ted Edlich, TAP President
WASENA NEIGHBOI HOOD FORUm, INC.
January 9, 2006
Heather Polzin, Esq.
Boai*d Chair
Total Action Against Poverty
P.O. Box 2868
Roanoke, Virginia 24001
Dear Ms. Polzin:
Thank you for sharing all the wonderful details of thc proposed renovation of thc Terrace
Apartments. We appreciate Tolal Action Against Poverty's (TAP) interest in soliciting
our input and thoughts as a neighboring community of the complex.
We are excited to see that the plans have been fully thought out and will allow for the
greatest impact. We are pleased that TAP will seek to obtain funding through thc low-
income housing tax credit application process. While highly competitive, this funding
mechanism will allow for density reduction, the inclusion of higher income levels,
complete renovation of thc units along with major system upgrades, improvements to thc
grounds, greater accessibility and it will provide an increase to the local tax base.
In light of all that we know, it is our intent to support TAP's plan to improve the Terrace
Apartments and to compete for the low income housing tax credits in March. It is our
hope that the City of Roanoke will provide the application with a positive letter of
support as well as agree to support thc project financially by allocating $500,000 over a
three year period.
Thank you for your efforts to improve thc Terrace Apartments for the'residents and for
the greater good of thc entire community.
Sincerely,
Terd Beck
President
Wasena Neighborhood Forum
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853 1138
City Web: www.roanokeva.gov
March 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: US Challenge Event
This is to request space on Council's agenda for a 10 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. B~lrcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
the
ROANOKE
VALLEY
of Virginia
FOR IMMEDIATE RELEASE
February 20, 2006
FOR MORE INFORMATION CONTACT:
David L. Kjolhede, Executive Director - 540-342~6025
Roanoke, VA - The'Roanoke Valley Convention & Visitors Bureau Sports Marketing
Committee has a stellar record of competing - and winning bids - to bring major sports
events and millions of dollars to the Roanoke Vallby. Today the Roanoke Valley
Convention & Visitors Bureai: and regional partners announced that the 2006 US
Challenge, organized by Challenger World, will.take place in the heart of the Blue Ridge
Mountains on October 20-21, 2006.
US Challenge, a national event presented by FORTUNE, is part of the world's fastest
growing teambuilding concepts, designed to create great teams for business. Up to 70
companies will develop teams; consisting of five individuals, to compete in this event
which is intended to inspire the staff, energize business and increase productivity through
teambuilding. Over two action packed days and nights, athletes might be kayaking
through fast flowing rivers, scaling the Blue Ridge Mountains, navigating through forests
at night, cracking codes or engineering tasks using the simplest to the most complex
equipmeni. Challenger World uses a specialized formula called Intelligent SportsTM to
challenge competing teams. To succeed, teams must show intelligence, strong
communication skills, teamwork and the ability to strategize. In 2005, over 300 teams
from FORTUNE 500 businesses, including Accenture, Cisco Systems, Dell, Microsoft,
First National. Bank and Volvo, competed in challenges around the word
Blaine Shively, President of the Roanoke Valley Convention & Visitors Bureau stated,
"The Roanoke Valley is excited and proud to welcome the 2006 US Challenge to our
region." In early November 2005, the Roanoke Valley Convention & Visitors Bureau
---more---'
Roanoke Valley Convention & Visitors Bureau
lOlShenandoahAvende, NE, Roanoke, Virginia240162044 . 540-3426025. 1-8006355535 · Fax:S40342-7119. wwmvisitroanokeva, corn
received an e-mail from an independent meeting firm requesting a proposal for US
Challenge, After discussing the information with the firm,~it was presented to the
Roanoke Valley Sports Marketing Committee Chairman. In addition, the Roanoke
County Economic Development Partnership and Roanoke Regional Chamber of
Commerce partnered with the Roanoke Valley Sports Marketing Committee because of
the positive impact this could have for economic development in the region. After
hosting Challenger World for a site visit, a proposal was submitted. The ROanoke Valley
was one of four destinations being considered. In December 2005, the Roanoke Valley
was awarded the bid.
The US Challenge will be regional in scope. Partners include the County of Roanoke,
City of Rbanoke, City of Salem, Town of Vinton, County of Botetourt, County of
· Franklin, Roanoke Regional Chamber of Commerce, Roanoke Valley Economi~
Development Partnership and the Roanoke Valley Convention & Visitors Bureau. With
the use 0f facilities in multiple jurisdictions and the impact it has on businesses, this event
will benefit the entire Valley.
The US Challenge will provide indredible exposure fo? the Roanoke Valley. With over
$750,000 in pre-event promotions, Challenger World will place full-page; color
advertisements in publications such as FORTUNE and Delta Sky. Additionally, a 30
minute television spot will be produced to air after the event, providing even more
coverage and promotion for the Valley on both a national and international level.
Loren W. Acton (Ph D.), with the United Space Alliance, a US astronaut from 1985 -
1992 and Shuttle Commander from 1990 - 1992, participated in the competition. "I have
had the opportunity to do some very exciting and unique things in my life, and the World
Challenge ranks right Up there with the best! The way your organization plots the events
so that strategy, planning, and observational skills are just as important as physical
prowess, provides a series of very challenging stages of competition," he explained.
Are you up for the challenge? Your company can enter a team. Or you can partner with
clients and enter a team. Whether you~ are up for the challenge or want tO get involved
through volunteering or sponsorship, contact the Roanoke Valley Convention & Visitors
Bureau for additional information. This event truly provides the opportunity to showcase
the Valley's outstanding outdoor amenities, as well as its lifestyle and business attributes.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
March 6, 2005
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject: Active Living Briefing
This is to request space on Council's agenda for a 15 minute presentation of
the above referenced subject.
Respectfully s u ~_~
Darlene L. BuCk:ham
City Manager[
DLB:sm
c: City Clerk
City Attorney
Director of Finance
A Roanoke Parks & Recreation White Paper:
Pathways to Healthier Neighborhoods;
An Active Living Approach to Neighborhood Planning
Information Presented to City Council, March 6, 2006
By
Donnie Underwood, Parks and Greenways Planner
Background
Chronic diseases such as heart disease, cancer, and diabetes--are the leading causes of
death and disability in the United States. These diseases account for 7 of every 10 deaths
and affect the quality of life of 90 million Americans. As the average American's lifestyle
grows less active and more isolated, the results of a public-health check-up are not
encouraging. The biggest indicator of an overall slowdown in physical activity is the
obesity rate. Surging nationwide, most alarmingly among children, 30% of whom are
overweight. Obesity, along with heart disease and diabetes, is exacerbated by a sedentary
lifestyle. All of these diseases also dramatically affect our aging population, among
whom over 60% are inactive; this age group also suffers overwhelmingly from
depression and mental illness, which can be heightened or prolonged by social isolation.
Although chronic diseases are among the most common and costly health problems, they
are also among the most preventable. The prevalence of overweight among our children
aged 6 to 11 has more than doubled in the past 20 years, going from 7% in 1980 to 16%
in 2002. The rate among adolescents aged 12 to 19 more than tripled, increasing from 5%
to 16%. Overweight is the result of caloric imbalance (too few calories expended for the
amount of calories consumed) and is mediated by genetics and health. An estimated 61%
of overweight young people have at least one additional risk factor for heart disease, such
as high cholesterol or high blood pressure. Additionally, children who are overweight are
at greater risk for bone and joint problems, sleep apnea, and social and psychological
problems such as stigmatization and poor self-esteem.
Originally, the field of Parks and Recreation was created to heal a society, to bring
literally breath new life into our urban, industrial landscape by bringing greenspace into
the toxic urban fabric of the nineteenth century and to give hope and anticipation back to
our citizens by implementing fun and enjoyable programming for the tired and depressed
American workforce. Over the decades, our profession somewhat lost its roots and
original value system replacing it instead with years of justifications through a public
relations drought resulting in society associating Parks and Recreation as simply "fun and
games".
It wasn't until late in the twentieth century, that we as a profession began to sense that a
shift was necessary; a repositioning if you will that brought us "back to the future" in a
sense where we slowly began to quantify the benefits we provide to our user-base. It's no
longer about how many people we enroll for programs, rather it's about the empirical
evidence that we produce. Our mission is to produce tangible results that quantify such
attributes as a reduction in the chronic disease mortality rate in our neighborhoods, the
ability to increase property values through sales data & tax assessment via properly
planned & managed greenspace, our improvements to our landscapes by the creation &
protection of parks and conservation areas through land use policy which will enhance
our water and air resources, and the successes that we will have in creating opportunity
for our children's obesity rates to falter due to safer routes to school.
When given the above evidence, it becomes logical to determine that the harvest or yield
or our worth far exceeds the boundaries of the polygons within our communities that we
call parks, for the benefits of our leisure services seep into and saturate every nitch of our
society; from urban land use planning, to economic development, tourism, public health,
education and learning, livability, design, character, and comfort ..... its no wonder than so
many communities now label themselves as ............ "City's Within A Park."
Current Data & Research
A high quality environment is essential for both children and adults to achieve optimal
health and development. Building and land-use policies, including the quality and design
of a child's physical environment, can help to cause or prevent illness, disability and
injury, and degrade or preserve natural resources. As children grow and mature, the scope
of their environment predictably expands per their built environment as a central factor in
this progression. Through proper planning and management through urban park systems
via greeninfrastrncture administration, our built environment and land-use policies have
the opportunity to promote safety, health and optimal development while simultaneously
preserving future natural resources through neighborhood greenway and trail systems.
Quality land-use planning and urban design protects human health and quality of life and
preserves essential natural resources via greenways, open space, forests and clean water
supplies. A healthy community is not just one with excellent medical care: it is one with
an environment that encourages physical activity and social contact and provides healthy
air and landscapes. In many communities & urban centers, urban sprawl has crept into
our forests and open spaces with ever widening roadways but with little thought given to
alternate forms of transportation that could be created within the given landscape.
The CDC (Center for Disease Control) states that even a moderate amount of regular
physical activity and social interaction could have a dramatic effect on these statistics.
However, there are a number of disincentives to Americans getting out and about more
often - and recent studies from both the planning and public-health professions locate
many of them in the places where we live and work; more times than not, the way in
which our public spaces look and the ways in which they function do not create the need,
the desire, nor the opportunity for people to walk, jog, hike, or bicycle - let alone get
more active types of exercise.
Our society seems devote a majority of their time to relatively isolated, private activities;
for instance, studies show that larger numbers of hours spent watching television, playing
video games and surfing the Intemet have eaten into what was formerly social and active
time for both children and adults, and these activities could therefore be tied to
depression and other diseases related to inactivity and isolation.
Moreover, we need to ask ourselves what happens when people do venture outside .... the
lack of connected trails, unavailable sidewalk development, non-existent safe routes to
schools, and the lack of interesting landscapes discourages physical activity.
In their cost-benefit analysis of Physical Activity of Using Trails, Dr's Wang, Macera,
Schmid, and Buchner of the Center for Disease Control (CDC) found that for every $1
invested in trails yielded a $2.94 direct medical benefit to the community. The CDC
found that because of the health and economic burden of physical inactivity, promoting
physical activity has become a public health priority. Studies have shown that lifestyle
interventions are as effective as structured interventions in increasing physical activity.
For activities such as walking and cycling, availability of greenway trails, sidewalks and
bicycle routes is an important element needed to incorporate physical activity into
everyday life. Indeed, lack of accessible facilities has been identified as a deterrent to a
physically active lifestyle.
A rapidly emerging field of research focused on active living is uncovering how various
factors influence physical activity, with the goal of developing guidelines and policies for
design, planning, and management. The National Recreation & Park Association has
published significant leisure research regarding Active Living over the years; one such
examination was regarding the renaissance of Chicago's urban landscape. In concert
with Chicago's urban parks, bicycle and pedestrian trail systems have been identified as
important outdoor settings for active living for a number of reasons: they cater to physical
activities that can be adopted and adhered to by a broad spectrum of the public, their
typical off-street and natural location in parks, former alleys, and greenways provide safe
and attractive environments that further encourage use, and their length and the modes of
movement (walking, jogging, bicycling, cross country skiing, and in-line skating) for
which they are designed facilitate use for both leisure and utilitarian purposes. Although
the original focus of the investigations was on the recreational dimensions of trail use, the
characteristics of the data collected lent themselves to reinterpretation from an active
living perspective.
One other sample group comes from Greensboro, North Carolina, where there Parks and
Recreation Departments Division of Greenways & Trails partnered successfully with
their Moses Cone/Wesley Long Health Foundation and obtained $294K in private
planning funding to develop Greensboro's Greenway Trails Plan that targets and
prioritizes their greenway trail needs.
The Challenge
Our task in Roanoke is to create active neighborhood linkages through a micro-scale
greenway and trails planning tool that connects both our greenspaces and great places
that can in turn provide the rationale for a range of solutions to foster health and
livability. Making our neighborhoods and Village Centers more navigable for strollers,
walkers and bikers may promote physical and social activity - but it may not be a fruitful
activity unless this accessibility is linked to great places and has a direct impact on our
community's chronic health related issues.
A "healthy" Roanoke, is made of places that are valued by and accessible to everyone in
their neighborhood: parks for recreation, play, and relaxation; streetscapes and sidewalks
where neighbors meet and people can shop, jog and stroll; and downtown or community
markets with fresh produce, food, festivals, theatre and other goods. Such places am also
the "front porches" of public institutions: city halls, libraries, schools, and post offices.
These places must be situated so that people can conveniently reach them on foot or by
transit. Psychologically, thriving public spaces give residents a strong sense of
community, and promote the kinds of familiarity and social bonds that make
neighborhoods safer and healthier. They are critical to livable cities and healthy
communities !
So what makes a "healthy" place you may ask? There are four distinctive traits such as:
A) Access & Linkages - According to the Department of Transportation, 25 percent of
all trips are less than a mile, but 75 pement of those trips am made by car. That 75
percent could be reduced if the design of neighborhoods facilitated other forms of active
transport. Instead, communities have been typically upon streets too wide to cross
comfortably, traffic that moves too quickly, and an absence of neighborhood design that
addressed greenway trails, sidewalks, crosswalks, and bike lanes. Access means a truly
public space: one that is available and easy to reach for people of all incomes and
backgrounds.
B) Uses & Activities - Intriguing and beautifully designed space isn't very valuable if
people don't use it. A community-based planning process lets all the stakeholders -
including residents, city staff, local leaders and merchants - define what goes on in a
place. When ideas come from the ground up, not the top down, the events, programs,
recreation, and play areas in a public space am truly connected to the communities that
use them. In addition, partnerships among local organizations, merchants associations,
and government agencies act as new soumes of ideas for activities and help a public
space become a true "community place." Planning for uses and activities in this way
promotes sustainability and use, and therefore activity.
C) Comfort & Image - Rather than being satisfied with neighborhood design where
vehicles tend to dominate, them is a stigma that suggests simply walking down the street
is the limit to our opportunity. Great places that are designed to be appealing, enjoyable,
and convenient provide an incentive to getting people out and about - they become
attractions and destinations within themselves, like a greenway trail that meanders
through a managed landscaped corridor that once was an unsightly alley, or a shady retail
streetscape with wide sidewalks, outdoor dining, benches, or a park that supports a range
of active and passive uses where ADA access is the norm rather than the exception.
Shade trees, comfortable places to sit, water fountains, waste receptacles, good views,
places that encourage children, and adequate (but not overbearing) lighting: All of these
amenities make people feel good about being in a public space.
D) Sociability - Like physical activity, research has shown that sociability can play a role
in alleviating depression, which is strongly linked to isolation and disconnectedness. It
can draw people out of the house and into community life - and it is the critical identifier
of every great public space. Sociability is measured by public displays of affection,
diversity, volunteerism, even people taking pictures and pointing out neighborhood
monuments and special features.
Conclusion
Per the endorsement of Roanoke's Park and Recreation Advisory Board, Parks and
Recreation shall champion the effort for bringing active opportunities into our
neighborhoods via Roanoke's own greenway & trails master planning process. Thus far
in bringing together with us, Roanoke's division heads in Public Works, Transportation,
Engineering, and Planning/Economic Development, we have unified our position that a
detailed planning tool needs to be created that provides clear direction & prioritization of
our greenways & trails system. By bringing together Roanoke's leadership to the table
with the likes of Carillon, the Roanoke School System, the Health Department, and
Virginia Tech, it is our goal to create the scope of work necessary to produce an award-
winning proposal for both the Robert Wood Johnson Foundation's Active Living
Research as well as Carilion's Health Foundation in an effort to obtain the necessary
planning funding that would lead to the development of a neighborhood based greenwa¥
& trails plan; Pathways to Healthier Neighborhoods'; An Active Living Approach to
Neighborhood Planning, which in-turn would become part of Roanoke's Comprehensive
Plan.
In closing and on behalf of the Parks & Greenways Planning & Development sector of
Roanoke Parks and Recreation, I extend to you my thanks for your attention and
consideration of these findings and deeply appreciate your support as we move forward
in making Roanoke a national destination for relocation, retirement, outdoor recreation,
and livability.
ROANOKE
March 1, 2006
Municipal Auditing
215 W. Church Avenue, Room 502
Roanoke, VA 24011-1517
(540) 853-2644
FAX (540) 853-6395
E-mail: auditor@roanokeva.qov
Mayor C. Nelson Harris
Vice-Mayor Beverly T. Fitzpatrick, Jr.
Alfred T. Dowe, Jr.
Sherman P. Lea
Brenda L. McDaniel
Brian J. Wishneff
Dear Committee Members:
This is to advise you of a meeting of the Audit Committee of Roanoke City Council
to be held Monday, March 6, 2006, in City Council's Conference Room at I 1:00 a.m.
A copy of the agenda for this meeting and related materials are attached.
In order to expedite the meeting, please review these items and contact Municipal
Auditor, Drew Harmon, in advance if you have any questions. We will also have an
opportunity for questions during the meeting.
Sincerely,
M. Rupert Cutler
Chair, Audit Committee
Attachments
C'
Drew Harmon, Municipal Auditor
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Larry Brown, Public Information Officer
Evelyn W. Powers, City Treasurer
v,/SMherman A. Holland, Commissioner of Revenue
ary F. Parker, City Clerk
Tim Conner, KPMG LLP
WATER AUTHORi'Ty'
AGENDA
* Overview of ~erations
· Status of Rate Equatiz~n Plan
o Hb~tins Road Water Main Replacement
· Water Suppty plan
, Future OutlOOk
* Di~uSstOn
WVWA ADMINISTRAT~¢E ~FICES
Acquired and occupied CoUlter ~
Bu~!ng. Sp~ng of~
Consolidated ~;ir~i tinance,;billir~l
and er~e~ st~ ~ o~ roof
~,ve 1 ~5 ~ a ~ te cor~ct
i ~mitm~i to mo,,e~ qoa.e~ to ~
· ~nthly ~ing of residential metem
Pi~0t p~ ~ cOt~raCt ~ ~rs
lml~°ve~ rout6 ~
meters
mad{ng for a~ a~ts
plant
Inflow & Infiltration (l&l)
· Public EduCat~n Effort- "The More YOU KnOW
the Better the Flow~
* Aimed at getting home ow~rs to disCOnnect
downspOuts and sumppumps
The More You Know,~ ~J~i
The Better ~ Row~~
Inflow & !~i~tion (l&l)
·
Instadi~ ~mal"t~~ meaSUrement in
Installed ~reet ~'~ s~ufitY mo,ito~ and
O~ra~ ~ r~
'Pechnol~y
· Website- 300 pages and 6,000 hits monthly
, I~te~rate~ c~y and Coun~ e S Systems
· Part~ With City on work order system
· In next fiscal Year provide online viewing of
a~3unts ~cl o~ine payment
Technology
Community
· R~ze~ two con~cutive yearn by United
Way for effective campaigns
· '!_ett~nsor for American CanCer SOCiety's
2005 Relay f0r Life
· Reached 2;500area students with conservation
programs
* Fielded teams for Valleywide clean up eVents
· SponSOred award for Regional Science Fair
~ Vi~inia Was ~1;~3
· 17~ ~ Report Prepared by Drape~ Ader~ Aspirates
WATER MAIN ~PLAcEM~
HOLLINS ROAD
· Approximately 40 miles of 12" cast iron pipe
were installed in City of Roanok, e ~rom t945
· Expected sen/ice life for cast iron ~ should
be 100+ years
· Due~ p~r manufactur~processes after
t[ b~eak history is greater than expected
· Sections of 12"pipe have beenmp!~
along Orange and Brambteton AvemJes
· Next project is HoUins Road
3
Evaluating ~S~ options ~ certvenfional
VS~ ~ch~eSS tech~l~g':/
WATER SUPPLY
Successful in~n Of systems and staffs
· Improved meter reading and billing technology
· ir~Creased funding ~,els for c~talPm~ts
, Adoptad a busi~ m~! f0r operations
, open to Pa~ wtlhinstitutional cUStomem
and ~ate
· Improved relatluns ~i~ ~tatory a~
,~ ~elopad~h~th~ Mountain
Lake a~t~
· Positioning WVWA for leadership role in water
and wastewater industr),
4
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 6, 2006
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request of Appalachian Power
Company for Easement on City
Owned Property- #4150101R and
#4150501R
Pursuant to the requirements of the Virginia Code, the City of Roanoke is
required to hold a public hearing on the proposed conveyance of property
rights. This is to request that a public hearing be advertised on the above
matter for Council's regular meeting to be held on Monday, March 20, 2006. A
full report will be included in the March 20, 2006, agenda material for your
consideration.
Respectfully submitted,
City Manager
DLB/SEF
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sarah E. Fitton, Real Estate Acquisition Specialist
CITY OF ROANOKE
OFFICE OF THE C1TY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
CityWeb: www.roanokegov.com
March 6, 2006
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Scheduling of a Public Hearing to
Consider a Budget Adjustment for Motor
Fuel Expenses and Certain Social Service
Programs
Backqround
Pursuant to the requirements of Section 15.2-2507, Code of Virginia (1950) as
amended, localities are required to hold a public hearing on budget
adjustments which will exceed one percent of the adopted budget or $500,000,
whichever is less. Budget adjustments will be required for motor fuel expenses
as well as certain Social Service program expenditures.
Recommended Action
Schedule a public hearing on March
aforementioned budget adjustment.
20, 2006, at 7:00 p.m., on the
Respectfully submitted,
Darlene L. Bt~rcham
City Manager
DLB:am
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services
CM06-00034
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 9, 2006
File #60-188
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37322-030606 appropriating
$23,889.00 from the Commonwealth of Virginia for the Office of Emergency Medical
Services Four for Life Program, and amending and reordaining certain sections of
the 2005-2006 General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, March 6, 2006, and is in full force and
effect upon its passage.
Sincerely,
Marg F. Parker, CMC
City Clerk
MFP:ew
Attachment
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06~vlar 6 06 correspondence.doc
Jesse A. Hall
March 9, 2006
Page 2
pc:
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
James L. Grigsby, Acting Assistant Cib/Manager for Operations
Sherman M. Stovall, Director, Office of Management and Budget
David Hoback, Acting Chief, Fire-EMS
L:\CLERK'~DATA\CKEW%AGENDA CORRESPONDENCE~agenda correspondence 06'~,lar 06\Mar 6 06 correspondence,doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of March, 2006.
No. 37322-030606.
AN ORDINANCE to appropriate funding from the Commonwealth for the Office of
Emergency Medical Services Four for Life Program, amending and reordaining certain
sections of the 2005-2006 General Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2005-2006 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
EMS - Four for Life 001-520-3521-2245 $ 23,889
Revenues
EMS - Four for Life 001-110-1234-0657 23,889
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web:
~arcn ~, zuLro
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Four-For-Life Funding
Acceptance
Background:
The Four-For-Life program is funded through the Office of Emergency Medical
Services in Richmond, VA. Each year Roanoke Fire-EMS receives funds from this
program to purchase items needed in the department. The Four-For-Life
program, as amended in 2000, stipulates that four additional dollars be
charged and collected at the time of registration of each passenger vehicle,
pickup and panel truck. The funds collected, pursuant to Section 46.2-694,
Code of Virginia, shall be used only for emergency medical services. The law
further states that the Department of Health shall return twenty-six percent
(26%) of the registration fees collected to the locality wherein such vehicle is
registered to provide funding for training of volunteer or salaried emergency
medical service personnel of licensed, nonprofit emergency medical service
agencies or for the purchase of necessary equipment and supplies for EMS.
Roanoke Fire-EMS expected to receive assistance from this fund in the amount
of $40,000. Four-For-Life provided Roanoke Fire-EMS with a total amount of
$63,889.
Considerations:
City Council action is needed to appropriate the additional Four-For-Life funds
of $23,889, in accordance with provisions of these funds.
The Honorable Mayor and Members of Council
February 21,2006
Page 2
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate for
the Four-For-Life Program (001-110-1234-0657) in the amount of $23,889 and
appropriate funding in the same amount to Four-For-Life Program (001-520-
3521-2245). Authorize the City Manager to execute any required agreements or
documents, such to be approved as to form by the City Attorney.
Darlene L Bu~ham
City Manager
DLB:TB
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
James Grigsby, Acting Assistant City Manager for Operations
David Hoback, Acting Fire-EMS Chief
Sherman M. Stovall, Director of Management and Budget
Vince Stover, Support Administrator, Fire-EMS
#CM06-00030
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 9, 2006
File #178-455
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36323-030606 authorizing waiver of the
City's sovereign immunity in connection with the City's use of Valley View Mall for
the Fair Housing Board's Fair Housing Fair on April 29, 2006, and authorizing
execution of an agreement in connection with the use of Valley View Mall, as more
fully set forth in aletter from the City Manager addressed to the Council under date
of March 6, 2006.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, March 6, 2006, and is in full force and
effect upon its passage.
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06'~dar 6 06 correspondence.doc
Darlene L. Burcham
March 9, 2006
Page 2
pc:
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Ford P. Weber, Director, Housing and Neighborhood Services
Robert A. Clement, Jr., Neighborhood Services Coordinator, Housing and
Neighborhood Services
Angie S. Williamson, Housing Development Specialist, Housing and
Neighborhood Services
L:\CLERK1DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06~Mar 06\Mar 6 06 correspondence,doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of March, 2006.
No. 37323-030606.
A RESOLUTION authorizing the waiver of the City's sovereign immunity in
connection with the City's use of Valley View Mall for the Fair Housing Board's Fair
Housing Fair, and authorizing execution of an agreement with Valley View Mall, LLC,
through its agent, CBL Associates Management, Inc., in connection with such use of Valley
View Mall.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby waives its sovereign immunity with regard to the City's
use of Valley View Mall on April 29, 2006, in connection with the Fair Housing Fair
activities as set forth in the City Manager's letter to this Council dated March 6, 2006.
2. The City Manager is hereby authorized to execute, for and on behalf of the
City, upon form approved by the City Attorney, an Agreement relating to the City's use of
Valley View Mall on April 29, 2006, for the Fair Housing Fair activities.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 9, 2006
File #178-455
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 36324-030606 authorizing waiver of the
City's sovereign immunity in connection with the City's use of Valley View Mall for
Citizen Appreciation Day on May 6, 2006, and authorizing execution of an
agreement in connection with the use of ValleyView Mall, as more fully set forth in a
letter from the City Manager addressed to the Council under date of March 6, 2006.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, March 6, 2006, and is in full force and
effect upon its passage.
Sincerely,
M a~ F. pa~rk e r,~C'M 'C
City Clerk
MFP:ew
Attachment
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06'Wiar 6 06 correspondence.doc
Darlene L. Burcham
March 9, 2006
Page 2
pc:
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Ford P. Weber, Director, Housing and Neighborhood Services
Robert A. Clement, Jr., Neighborhood Services Coordinator, Housing and
Neighborhood Services
Angle S. Williamson, Housing Development Specialist, Housing and
Neighborhood Services
L:~CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06\Mar 6 06 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of March, 2006.
No. 37324-030606.
A RESOLUTION authorizing the waiver of the City's sovereign immunity in
connection with the City's use of Valley View Mall for Citizen Appreciation Day, and
authorizing execution of an agreement with Valley View Mall, LLC, through its agent, CBL
Associates Management, Inc., in connection with such use of Valley View Mall.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby waives its sovereign immunity with regard to the City's
use of Valley View Mall on May 6, 2006, in connection with its Citizen Appreciation Day
activities, as set forth in the City Manager's letter to this Council dated March 6, 2006.
2. The City Manager is hereby authorized to execute, for and on behalf of the
City, upon form approved by the City Attorney, an Agreement relating to the City's use of
Valley View Mall on May 6, 2006, for Citizen Appreciation Day activities.
ATTEST:
City Clerk. '
K:~RES O LIJ'r I ON S'~ES O LUTI ONS'~P.- Valley View Citizen Apprec. Day 030606.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
l~ax: (540) 853-1138
City Web: www.roanokeva.gov
March 6, 2006
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Rental Agreements - Valley View
Fair Housing Fair and Valley View Citizen
Appreciation Day Valley View Fair Housing
Fair
The City's Fair Housing Board is planning to sponsor a Fair Housing Fair at
Valley View Mall on April 29, 2006. The owners of the mall, CBL & Associates
Management, Inc., require that the City execute an agreement (a copy of which
is attached) in order to use the mall. This agreement contains a provision
which requires that the City agree to indemnify and hold harmless CBL, and to
defend it, in the event that anyone is injured or anything is damaged during the
City's use of the premises. CBL has refused to delete this provision. City
Council has previously waived sovereign immunity for this event at Valley View
Mall.
Valley View Citizen Appreciation Day event:
The City's Service Excellence at Work Committee is planning to sponsor the
City's Citizen Appreciation Day at Valley View Mall on May 6, 2006. The owners
of the mall, CBL & Associates Management, Inc., require that the City execute
an agreement (a copy of which is attached) in order to use the mall. This
agreement contains a provision which requires that the City agree to indemnify
and hold harmless CBL, and to defend it, in the event that anyone is injured or
anything is damaged during the City's use ofthe premises. Only City Council
Mayor Harris and Members of City Council
March 6, 2006
Page 2
can waive the City's sovereign immunity and agree to such a provision. CBL has
refused to delete this provision.
Attached is a resolution which authorizes waiving the City's sovereign
immunity, and authorizing the City Manager to execute both of these
agreements, such agreements to be approved as to form by the City Attorney..
Recommended Action(s):
Approve resolution and authorize the City Manager to execute these
agreements.
Darlene L. ~Jrcham
City Manage r
DLB:bc
C:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Ford Weber, Director of Housing and Neighborhood Services
Bob Clement, Neighborhood Services Coordinator
Angle Williamson, Housing Development Specialist
CM06-00029
VALLEY MEW
February 14, 2006
Ci~of Roanoke
ANn: Ms. Angie Williamson
215 Chu~h Ave.
Room 162
Roanoke, VA 24011
Re: Valley View Mall - Roanoke, VA
Dear Ms. Williamson:
Enclosed herewith please find three (3) execution copies of the License Agreement for the above
referenced location. Please review, have all copies properly executed and return for Licensor's execution
by February 20, 2006.
After Licensor's execution, one (1) fully executed original copy of the agreement will be returned to you
for your permanent records.
Please note that this License Agreement transmittal is not an offer to lease and until the agreement has
been approved and fully executed by the Licensor, it is not an enforceable document.
Sincerely,
CBL & ASSOCIATES MANAGEMENT, INC.
~;;'ds:~nera, Manager
Enclosure
Volley View Mall · 4802 Volley View Blvd., N.W, · Roanoke, VA 24012 · Phone 540.563.4440 · Fax 5'I0,366,8742 · www valieyviewmall.com
Owned and Managed by CBL & ASSOCIATES PROPERTIES, INC, (NYSGCBL)
TENANT INFORMATION SHEET
Certificate of Insurance
Minimum Commercial General Liability Insurance is as follows:
General Aggregate: $1,000,000 (per location)
Each Occurrence: $1,000,000
Worker's Compensation is required if you have 3 or more employees.
Employers' Liability Insurance requirements are:
E.L. Each Accident: $100,000
E.L. Disease Ea Employee $100,00
E.L. Disease-Policy Limit: $500,000
Certificate holder should be listed as:
Valley View Mall, LLC
4802 Valley View Blvd.
Roanoke, VA 24012
Phone: 540-366-4862
Fax: 540-366-8742
** ADDITIONAL INSUREDS MUST BE LISTED AS: Valley View Mall, LIX~,
CBL& Associates Management, Inc., CBL& Associates Properties, Inc., CBL &
Associates Limited Partnership, and CBL Holdings, I, Inc.
*Same address as above for all additional insured.*
Sample of Insurance Companies
Shahinlan Insurance Servicers- Lizabeth Shahinian
(out of California)
1-800457-2231 or fax: 1-714-544-4370
~ona Central IIX~q~rane,~ Agency- Michelle
(out of Arizona)
1-800-678-0062, 1-520-742-9200
Wolf and Cohen
(out of Virginia)
1-800-515-8988 or fax: 1-703-448-5354
Please note: CBL is not endorsing any of these companies. We are simply providing you
with industry information provided through advertisements in Specialty Retail Report, the
specialty and temporary leasing industry magazine.
permits
Licensee must obtain a local business license prior to set up. This may be obtained by
calling: 540-853-2524
Project ID # 100-628
Lease ID #
Deal Type: Other - Conmao n Area
Unit: SHOW
Agreement Ts?e: Renewal
This License/Special Event Agreement ('License~) is made and entered into thi~ -- _ dayof_ ....... 2006,
by ~md between Valley View Mall, LLC a Vimoh~a kmlted liability company by CBL & .~ssociates Management I nc., its managing
agent,('Licensor~) and Gty of Roanoke, a(n) Municipali .ty incorporated in the state of Virginia. having offices located at 225
C~urch Ave.. Roanoke. VA24011 Arm: Angle Wdllams on. Phone: 853-5647. Fax: 8_53-6~79 ,("Licensee").
Therefore, in consideration of the terms and condkions set forth benein, the parties agree to the Iollom/ng:
1. License Axon: Licensor hereby grants to Licensee a non-tramferable and revocable license to tempnrafily
occupyand use, a portion of the V I Vi V (the "Shopping Center") located at 4802 Valley View
Boulevard NW, Roanoke, VA 24012 for a specified special event as described bemin. (Payment remittance adthess:
4802 Valley View Boulevaed NW, Roanoke, VA 24012). Licensee desires to temporarily occupy and use a portion of
the Shopping Center containing approximately 1600 square feet of floor area, as approved by ~mll management,
throughout the mall, as sho~na on Exhibit "A" annexed hereto ("Lice~se Area"). Licensee understands and agrees rliar
this License shall not be deemed to be coupled with an interest.
2. Duration: Licensee shall occupy and use the License Ama stardng on 4/29/2090 and ending on 4/29/2006,
at the close of business for the Shopping Center ("Expiration Date") unless this License is revo~ed earlier by Licensor.
Licei~sor shall not be liable to Licensee in damages or otherwise for a deb5, in the commencement or cessation of the
duration of the term of th/s Liceuse. The License Area rruay be relocated or this Licel~se revoked upon twenty four (24)
hour~ notice to Licensee with no liabilitT to Licensor. Licensor may revoke this Licez~se at any thne during the term
hereof if Licensor determines, in its sole discretion, that Lices~see or the acth-isies conducted by Licensee in the License
Area are in any way harmful or injudom to the Shopph~g Center or any iinvisee, customer, tenant or occupant of tl~e
Shopping Center.
3. ~ The Lice~ue Area shall be occupied and used bythe Licensee as approved by mall management
solely for the purpose of Fair Housin~ exoo featurir~ a~roximatelv twenty exhibitors involved in housing (b/oinks,
insurance conmanies, etc3 from 10:0~ an~ to 4~0 pn~ a;t~t for no other purpose whatsoeven
4. D/B/A: Licensee snail occupy aszd use the Licexue Area mzder the ~rade name of ~of Roanoke Fmr
Housing wkleh shall not be changed without Licensor~s pdor writlen cmuent.
5. License Fee: Licensee shall payLicensor, wit ho'at notice, demand or setoff, at th,: propelW office or
such other location as Licensor may speed'3; by e ertified check or money order on or before the start date of this
agreement,
Start Date End Date ~ Total Fee_
0) i'gmimum Fee(s): 4/29/2006 4/29/2006 $500.00 $500.00
unless otherwise noted. {Waived), as a damage deposit which shall be applied tewards fees ;and other charges due
under this Agreement and as a surety tbr the per fmrnance by Licensee of the terms of this License under which
Licensee may be in default or for any sum which LIcena0r may expend by reason of Licensee's default in respect
of any of the terms of this License including any damages which may result to the License Area. Within thirty (30)
days after the expiration of the term of this License there shall be an accounting with paymenl to Licensor or
damage deposit will be retttrned to Licensee after deducting any sums due Licensor.
7. Conthfion of Licem e Area/Operation/Removal of prot~eC, zv. Licensee has irapected the License .aaea :ut
accepts it in "as-is" condition with no representation or wammty by Licensor regarding the conditinn of the License
Area or its suitability for Licensee's me or occupation thereof. Licensor has no obligation to vepaie thc Lk-ense Area.
Licensee shall not violate applicable federal and state laws pmbJbinng the sale or display of products, which inffit~ge on
the nademarke or copyrights of others. Licensee shall at all thnes thMng its occupancy of the License Area provide
sufficient supervision and maintain adequate control of its employees, guests and invltees. Licensee will at all times keep
the License Area and the area surrounding the License Area clean, Licensee shall not make alteratiom or addhions to the
License Area, nor permit the maldng of holes in any surface isx the License Area nor shall Licensee affix any advertising
or promotional sigm or material to any'surface in an). manner without the prior consent of lficemor. Ch~ the Expiration
Date or earlier revocation by Licensor, Licensee shall remove it~ geod~ and effects, repair any dan:uqge caused by such
removal or caused by Licensee's activities on the License Area, and peaceably }ield up the License 3aea clean and h~
good order, repair, and condition am{ i~ Licensee shall fall to do so, Lkemor sbell have the fight to make such retook-al
or repair at Licensee's expense. Personal prope~y of Llee~]see not removed on or before the Expiration Date or earSer
revocation shall become the property of Licet~sor, at Lice user's option, without liabi~ty to Licensee therefore
g. Holding Oger and Surrender of the License _~ea/Risk of Loss. If Licensee fails :o surrender the Liceme
&rea to Licensor upon the Expiration Date or earlier revocation by Licensor, Licensor shall be entitled to intmedlate
poss?s!on of the License Area. Licensee agrees that nothhig berlin contained shall be coretmed as authorizing or
perrmttmg any such hold over by Licensee. TEe ~k of or damage to any nlatedal~, eqdipme~t, or any other person,x[
property of Licensee used within the Shopping Center or in the pelfonmnce of its obligation undel thk License shall
remain solely with Licensee.
9. Access to License Area. Licensor shall have access to the License Area at any and all tin,es.
10. tin ui . The use of megaphones, audio eqdiprvx, nt, fDshing lights or any other appF~nces
or apparatus which might tend to annoy the public or other merchants in the Shopping Center is sttic~- prohibited.
Licensee shall observe all Operating Rules for the Shopping Center and Licensee's continued occupancy therein thaJl be
subject to the roles and regulations as may be promalgated by Licensor [tx the future.
11. PermiB. If there are any licenses~ autbotizedons, or pem~he required by any governmental agency or anthont)
for the type of actMty to he carried on at or for the use or occupancy of the License Area, Licer~ee slmll he respov.tible
for obtaiimg such. No unlawful activities shall be pemfitted in the use of the Liceme Area. Tht consumption or sale of
alcohohe beverages on or from the Lice:tse Area shall not be permitted.
12. Taxes and F¢¢~. Any and ~ taxes, fees and assessments which may be levied or assessed on the assets.
business or capital of Licensee, by any duly constituted govemment authority, aM any taxes, fees for use, copyright of
license fees associated with the me of any music, design or other artistic medium used in cmmecfion with the acth'kies
thereof, shall be borne byLleensee.
13. o~dllpJ.O~L~l~. Licensee agrees to assume e~clnsive liability for the payment of any sums imposed by
government authorities renting to work-rs compem atmn imurance or the Social Security- of employees or other persons
who per{om work or service for Licensee in the performance of its obligations hereundgr.
14. Insurance. Licensee shall, at i~ sole cost and expense, procure and condime in force, during the teml of dtis
License, commercial general liability insumce, including contractual liability and properO- danmge relating to the License
Area covering any and all claim* for injuries to persons or upon the License Area. Such insurance shall have a mhthnunl
linfit coverage in an amount of not less than One M~k>n Dollars ($1,000,000.00) on accotmt of bodily injuty to o r death
of one person, One Milton Dollars ($1,000,000.00) on accom:t of bod~y injury to or death of more than one person,
resulting from any one accident or disaster, and One MiZen Dollars ($1,000,000.00) property damage. Licensee shall
also carry Workers Compensation Insurance hi the statutory amount. ?.ny insurance policies required hereunder shell
name Licensor, and any designees of Licensor, ,as an additional insured, md Licensee shall fumlsh evidence of such
insurance coverage pnor m occupancy of the Ifcense Area.
15. Ltldglllllil~;lKgll, Commencing on the date hereof, Licensee shall indenmif7 and hold Licensor, i~.q officers,
agents, emplo5~e.s, parents, subsidiaries and affiliates and any occupmat o£ space in the Shopping Center harmless from
and agalmt all clafm~, aedom, I/em, demands, expenses and judgments for loss, demage, or injury to property or persons
resulting or occurring by mason of the construction, ~stallatinn, removal, use, or occupancy of the License .Area by
Licensee and lScensee's access to or use of the Shopping Center, including all costs, exxpenses and attorney's fees. If
Licensor or any such persons are made a party to any litigation commenced by or against Licensee, Licensee agrees to
protect, defend and hold Licemor and/or any suck persons hamdess therefrom and to pay all costs and reasonable
a=omey fees incm red or paid by Licensor or any such persons in cormection with such litigation.
16. om Ma ' . This License shall be revoked automatically if any portion of the Licerlse
Area is damaged byfire or other peril, regardless of the cause. Licensee shall haw no recourse against Licet~sor as a
result of damage due to flm or any other peril. Licensee shall not cause or pemfit any l~zardoos matehal to be bmaght
upon, stored, kept or disclmrged on or about the License Pd-ea or the Shopping Centen
17. Default If (a) Licensee faJle m peffom~ any of the terms, condisinns or cove:3ea~cs of this License; or
in the event there shall be filed by or agahut Licensee in any court pursttant to any stature, eithm of the UNted
States or any State a petition in hankauptcy; or (c) Lcemee fails to pay, when due. any paFmnent of nddimum
rent, percentage rent, or any other charges, or (d) Licensee abandons or vacates the Licet~se .Axes prior to the
Exphation Date, or (e) in the e~,ent of an7 other defauk by Licemee; then in ,any such event Licensee's fights
hemrmder shall cease aM, Licensor ma7 at its option (1) have the, tight to inm:edhtely revoke tl~s License, ,md
upon demand Licensee agrees to surrender possession ot' the License Area to Licensor;, (2) mak~e demand for
knmediate pa3maent of all current and fualre rent and anyother monetary obligations due heretmder; 0) re-enter
the License Area and nemove all persons and/or any propeny therefrom, by an],- suitable action ox proceeding at
Iaw. Licemee hereby expressly waives notice of default, nodee to quit and all other nodces tMt may be required
bylaw. All rights and remedies of Licensor herein or at hw aM in equity are cumulath,e. If Licemor, at its sole
discretion, determines it is necessary to engage attome~ to eulorce LicensotO$ fights hereunder. Licensee will
reimburse Licensor for reasonable attorney's fees and court costs.
18. Assiement and Subletting/Non. Waiver. Licensee shell nor sell, assign, morlg;ge, pledge or
trans fe[thls Liceme or any interest therein, nor sublet all or my pa~ of the License Area, nor license
concessions or departments therein, without Licensor's prior written approval, which may be
withheld in Licensor's sole and absolute discretion. The failure of Licensor to imist upon
performance of ma7 of the terms, conditinz~s, and covenanu hereof shall not be deemed to be a
waiver of an)' tights or remedies that Licensor may have and shall not be deemed a waiver of any
subsequent breach or default in the temps, condisinm, and covenants herein contained. '
19. Notices. All notices, demand or other wrinen wthing in this License provided to lie given, made or
sent by either party ;o the other, shall be deemed to have been fully given, made or se~t when nmde
in writing and deposited in the UNted States nmll, postage prepaid and addressed as staled above.
20. Entire and Binding Ameement/Sevembility/ExculpaOo~3, Tiffs License co~talns all of the
covenants, promises, agreements: conditions and understandings between Licensor and Licettsee a~d it may' nor he
modified in any mamaer other than by agreement, in ~'iting, signed by both Licensor :md Licensee or their
st;ccessors in interest The terms, covenarlr, s, aid condiriotxs contained herein shall mute to the benefit of and be
binding upon Licensor and Licensee and ~helr respective successors and assigns. There are no other, eid~er oral or
wfittet~ between them other than those set forth in tb2s License. If any term or provision, or m~y portion of an}'
term or provision cf th~ Licerae or the application thereof to ~y person or clscumstances, shall, a, any extent, be
invalid or unenforceable, the remainder of d~ Liceme and the remaining pordo~ of such tem~ or provision, and
the application of such term or provision tc persons or circumstances other than those as to which it is held invalid
or ,-----------------unenforceable, shall not be affected theteb3,; and each term and provisinn of this License shall be valid and
enforceable to the fullest extent pennkted by law. Notwithstanding any provision to the contrary herein, Licensee
agrees that in no event shall Licer~or, its agents, lYara~ers, office~s, directors, shareholders and/o,' employees be
personally' liable for any breach, default or other provisioa of this License and that Licensee shall look solely to the
~sets of the Shopping Center in any such matter.
IN X~ITNE SS WHEREOF, the parties have executed this kicet~se on the day and year fkst above written.
LICENSOR: LICENSEE
Valley View M.~I, LLC a Virginia limited llab~ity City of Roanoke
managing agent
B~~. By
Print Name: Louise Dudi~ P&tt Name:_Angie W'dllamson
Its: Authorized Signatory Its:
Dare: Date:
VALLEY VIEW MALL
SPECIAL EVENT/SHOW AGREEMENT
F, ev~ed: 3/10/2004
ProjectID# 100-628
Lease ID#
Deal Type: Pr~
Unit: SHOW
This License/Special Event Agreement ("Liceme~) is made and entered into this ~ day of. __, 2006,
by and between Valley View Mall, LLC a Vkginia limited liability company by CBL & Associates Management Inc, its managing
agent,("Licensod') and Cityof Roanoke, a(n) Municipality incorporated in the state of VA, having offices located at 2~fi
Church Avenue. Roanoke. VA24011 Ama: Bob Clement. Phone: 540-853-1286. Fax: 540-853-6597 ,("Licensee").
Therefore, in consideration of the terms and conditions set forth herein, the parties agree to the following:
1. License An:a: Licensor herebygrants to Licensee a non-transferable and revocable license to temporarily
occupy and use, a portion of the Valley View Mall. Roanoke VA, (The ~ Shopping Center') located at 4802 Valley View
Boulev~:l NW, Roanoke, VA 24012 for a specified special event as described herein. (Payment remittance adthess:
4802 Valley View Boulevard NW, Roanoke, VA 24012). Licensee desires to temporarily occupy and use a portion of
the Shopping Center containing approximat ely ~&0~ square feet of floor area, as approved by mall management,
throughout the mall, as shown on Exhibit "A' annexed hereto (~'Lirense Area"). Licensee understands and agrees lhat
this License shall not be deemed to be coupled with an interest.
2. Duration: Licensee shall occupy and use the License Asea starting on 5/6/2006 and ending on 5/6/2006. at
the close of business for the Shopping Center ("Expiration Date") unless this License ~s revoked eadier by Licensor.
Licensor sh.dl not be liable to Licensee in damages or otherwise for a delay in the commencement or cessation of the
duration of the term of this License. The License Area may be relocated or this License revoked upon twentpfour (24)
hours notice to Licensee with no liability to Licensor. Licensor may revoke this License at any time during the term
hereof if Licensor determines, in its sole discretion, that Licensee or the activities conducted by Licensee in the License
Area are in any way harmful or injurious to the Shopping Center or any invitee, customer, tenant or occupant of the
Shopping Center.
3. Us e~.' The License Area shall be occupied and used bythe Licensee as approved by mall management
solely for the purpose of city departmental displays including police, fire department, etc. and for no other purpose
whatsoever.
4. D/B/A: Licensee shall occupy and use the License Area under the trade name of Citizen's Avureciation Davy
which shall not be changed without Licensor's prior written consent.
5. License Fee: Licensee shall pay Licensor, without notice, demand or setoff, at the propero/office or
such other location as Licensor may specify, by certified check or money order on or before the start date of this
agreement,
Start Date End Date ~ Total Fee
(i) Minimum Fee(s): 5/6/2006 5/6/2006 $250.00 $250.00
6. Damage Deooslt: Licensee deposits herewith the sum of $0.00. due uoon Licensee execution
unless otherwise noted, (~Vaived}, as a damage deposit which shall be applied towards fees and other charges due
under this Agreement and as a surety for the performance by Licensee of the terms of this License under whicli
Licensee may be in default or for any sum which Licensor may expend by reason of Licensee's default in respect
of any of the terms of this License including any damages which may result to the License Area. Within thir~ (30)
days after the expiration of the term of this License there shaIl bc an accounting with payment to Licensor or
reimbursement to Licensee, aa the case may be, of the aforesaid sum. In the event this License is terminated, the
damage deposit will be retomed to Licensee aider deducting any sums duc Licensor.
7. Condition of License baea/Op_ etation/Removal of Property. Licensee has inspected the License Area and
accepts it in "as-is" condition with no representation or warcanty by Licensor regarding the condition of the License
Area or its suitability for Licensee's use or occupation thereof. Licensor has no obligation to repair the License Area.
Licensee shall not violate applicable federal and state laws prohibiting the sale or display of products, which infringe on
the trademarks or copyrights of others. Licensee shall at all times during irs occupancy of the License Area provide
sufficient supervision and maintain adequate control of its employees, guests and invltees. Licensee will at ail times keep
the License Area and the area sturounding the License Area clean, Licensee shall not make alterations or additions to the
License Area, nor permit the making of holes in any surface in the License Area, nor shall Licensee affix any advenising
or promotional signs or material to any surface in any manner without the prior consent of licensor. On the Expiration
Date or earlier revocation by Licemor, Licensee shall remove its goods and effects, repair any damage caused by such
removal or caused by Licensee's activities on the License Asea, and peaceably yield up the License Area clean and in
good order, repair, and condition and if Liceraee shall fall to do so, Licensor shall have the tight to make such removal
or repair at Licensee's expense. Personal property of Licensee not removed on or before the Expiration Date or earlier
revocation shall become the property of Licensor, at Licensor's option, without liability to Licensee therefore.
8. Holding Over and Surcender of the License Area/Risk of Loss. If Licensee fa~ to smrender the License
Area to Licensor upon the Expiation Date or earlier revocation by Licensor, Licensor shall be entitled to knmediate
possession of the License Area. Licensee agrees that nothing herein contained shall be construed as authorizing or
permitting any such hok{ over by Licensee. The risk of or damage to any rnatedals, equipment, or any other personal
properv/of Licensee used within the Shopping Center or in the performance of its obligation under this License shall
remain solely with Licensee.
9. Accesst Li . LicensorshallhaveaccesstotheLicenseAreaatanyandalltlmes.
10. Op_ erafinu Requirements. The use of megaphones, audio equipment, flashing ~hts or any other appliances
or apparatus which might tend to annoy the public or other merchants in the Shopping Center is strictly prohibited.
Licensee shall observe all Operating Rules for the Shopping Center and Licensee's continued occupancy therein shall be
subject to the rules and ~egulations ~s may be promulgated by Licemor in the future.
11. Permits. If there are anyllcenses, authorizations, or permits required by any governmental agency or authority
for the type of activiry to be carried on at or for the me or occupancy of the License Area, Licensee shall be responsible
for obtaining such. No unlawful activities sh~ be permitted in the use of the License Area. The comumption or sale of
alcoholic beverages on or from the License Area shall not be permitted.
12. Taxes and Fees. Any and all taxes, fees and assessments which may be levied or assessed on the assets,
business or capital of Licensee, by any duly constituted government authority, and any taxes, fees for use, copyright of
license fees associated with the use of any music, design or other auistic medium used in connection with the activities
thereof, shall be borne by Licensee.
13. Employee's Benefits. Licensee agrees to assume exclusive liability for the payment of any sums imposed by
government authorities relating to workers compensation insurance or the Social Security of employees or other persons
who perform work or service for Licensee in the peffoxmance of its obligations hereunder.
14. Insurance. Licemee shall, at its sole cost and expense, procure and continue in force, during the term of this
Lficense, commercial genera[ llabilltyimurance, including contractual liability and pa>percy damage relating to the License
Area covering any and all claims for injuries to persons or upon the License Area. Such insurance shall have a minimum
limit coverage in an amount of not less than One Million Dollars ($1,000,000.00) on account of bodilyinjury to or death
of one person, One Million Dolla~ ($1,000,000.00) on account of bodily injury to or death of more than one person,
resulting from any one accident or disaster, and One Million Dollars ($1,000,000.00) propero/damage. Licensee shall
also carry Workers Compensation Imurance in the statutory amount. Any insurance policies required hereunder shall
name Licensor, and any designees of Licensor, as an additional insured, and Licensee shall furnish evidence of such
insurance coverage prior to occupancy of the License Area.
15. Indemnification. Commencing on the date hereof, Licemee shall indemnify and hold Licensor, its offtcers,
agents, employees, parents, subsidiaries and affiliates and any occupant of space in the Shopping Center harmless from
and against all claims, actions, hens, demands, expenses and judgments for loss, damage, or injury to property or persons
resulting or occurring by reason of the construction, installation, removal, use, or occupancy of the License Area by
Licensee and Licensee's access to or use of the Shopping Center, including all costs, expenses and attome3/s fees. If
Licensor or any such persons are made a party to any litigation commenced by or against Licensee, Licensee agrees to
protect, defend and hold Licensor and/or any such persons harmless therefrom and to pay all costs and reasomble
attorney fees incurred or paid by Licensor or any such persons in connection with such litigation.
16. Damaee/Hazardous Material. This License shall be revoked automatically if any portion of the License
Area is damaged by fire or other peril, regardless of the cause. Licensee shall have no recourse against Licensor as a
result of damage due to fire or any other peril. Licensee shall not cause or pemtit any hazardous material to be brought
upon, stored, kept or discharged on or about the License Area or the Shopping Centen
17. I~fauit If (a) Licensee fails to perform any of the terms, conditions or covenants of tlm License; or (b)
in the event there shall be filed by or against Licensee in any court pursuant to any statute, either of the United
States or any State, a petition in bankruptcy; or (c) Licensee fails to pay, when due, any payment of minimum
rent, percentage rent, or any other charges, or (d) Licensee abandons or vacates the License Area prior to the
Expiration Date, or (e) in the event of any other default by Licensee; then in any such event Licensee's fights
hereunder shall cease and, Licensor may at its option (1) have the right to mediately revoke this License, and
upon demand Licemee agrees to surrender possession of the License Area to Licensor;, (2) make demand for
immediate payment of all current and future rent and any other monetary obligations due hereunder, (3) re-enter
the License Area and remove all persons and/or any pmpertytherefmm, by any suitable action or proceeding at
law. Licensee hereby expxesslywaives notice of default, notice to quit and all other notices that may be required
by hw. Ail rights and remedies of Licensor herein or at hw and in equity are cumulative. If Licensor, at its sule
discretion, de~ennines k is necessary to engage attorneys to enforce Licensor's fights hereunder, Licensee will
reimbm~e Licensor for reasonable atmme3~s fees and court costs.
18.
Assignment and Subletting/Non-Waiver. Licensee shul/not sell, assign, mortgage, pledge or
transfer th~ License or any interest therein, nor sublet all or any part of the License Area, nor license
concessions or departments therein, without Licensor's prior written approval, which may be
withheld in Licensor's sole and absolute discretion. The failure of Licensor to insist upon
performance of any of the terms, conditions, and covenants hereof shall not be deemed to be a
waiver of any rights or remedies that Licensor may have and shall not be deemed a waiver of any
subsequent breach or default in the terms, conditions, and covenants herein contained.
19.
Notices. All notices, demand or other written writing in this License provided to be given, made or
sent by either party to the other, shall be deemed to have been fully given, made or sent when made
in writing and deposited in the United States mail, postage prepaid and addressed as stated above.
20. Entire and Bindine Agneement/Sevembillty/Excnfpation. This License contains all of the
covenants, promises, agreements, conditions and understandings between Licensor and Licensee and it may not be
modified in any manner other than by agreement, in writing, signed by both Licensor and Licensee or their
successors in interest. The terms, covenants, and conditions contained herein shall inure to the benefit of and be
binding upon Licemor and Licemee and their respective successors and assigns. There are no other, ekher oral or
writ~n, between them other than those set forth in this Liceme. If any term or provision, or any portion of any
term or provision of this License or the application thereof to any person or circumstances, shall, to any ex'cent, be
invalid or unenforceable, the remainder of ~ License and the remaining portions of such term or provision, and
the application of such term or pmvisinn to persons or circumstances other than those as to which it is held invalid
or unenforceable, shall not be affected thereby, and each term and provision of this Liceme shall be va]id and
enforceable to the fullest ex'cent permitted bylaw. Notwithstanding any pro~fision to the contrary herein, Licensee
agrees that in no event shall Licensor, its agents, panners, officers, directors, shareholders and/or employees be
personally liable for any breach, default or other pro'/~sinn of this License and that Licensee shall look solely to the
assets of the Shopping Center in any such matter.
IN WITNESS WHEREOF, the patties have execmed this License on the day and year first above vaitten.
LICENSOR:
Valley View Mall, LLC a Vhginia limited liability
company,
By CI3L & Associa~s Management, Inc.,
managing agent
LICENSEE
Gty of Roanoke
FED-546001569
BM By:
Print Name: Louise Dudley Print Name: Bob C~ement
Its: Authorized Signatory Its:
Date: Date:
JESSE A. HALL
Director of Finance
email: j essehall~ci.r oanoke.va.u s
March 6, 2006
CITY OF ROANOK'T,
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver ~ci.roanoke.va.u s
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: January Financial Report
The adopted budget for the fiscal year 2006 totaled $223.8 million representing a 5.7%
increase over the previous year's adopted budget. This financial report covers seven
months of activity for fiscal year 2006. The following narrative provides commentary
on the significant events of this period.
Revenues
Revenues through January 2006 increased 7.1% compared to the prior fiscal year.
Approximately 1% of this growth is due to the increase in the Prepared Food Tax.
Variances from the prior year are addressed as follows:
General Property Taxes increased 7.6%, led by growth in the real estate tax. The first
installment of the tax was due October 5'h. This tax is expected to grow 9.3 % as a
whole in FY 2006, and actual growth has followed this trend for the fiscal year to date
as a result of growth in reassessments and new construction. Personal property taxes
decreased through January; however, the majority of collections occur in the spring.
Other Local Taxes increased 7.7% through January. The Prepared Food and Beverage
tax rate increased from 4% to 5% effective July 1". Through January, this rate increase
has provided approximately $1,012,211 in additional revenue and is expected to
provide revenue growth of approximately $2 million throughout the fiscal year.
Exclusive of the rate increase, Prepared Food and Beverage tax increased 4.4%, a
positive trend in this tax. Sales tax collections increased approximately 3% through
December. As reported to you last month, the specific growth percentage is difficult to
discern at this point due to one-time payments last year and the fact that the State was
remitting estimated payments the first three months of this year while implementing a
new software system. At this time, City personnel are still working with the
Honorable Mayor and Members of Council
March 6, 2006
Page 2
Department of Taxation to gain access to specific details on sales tax remittance
received by the City. A more specific growth rate for the current fiscal year will be
reported once these revenues can be analyzed in more detail. Also indicative of a
positive trend in our economy is 11.4% growth in the Transient Room Tax, which is
influenced by positive performance at local hotels, as well as results from ongoing tax
audits.
Revenue from the Use of Money and Property increased significantly over the prior year
as a result of interest income on the Budget Stabilization Reserve. The reserve was
established in late FY05 by transfer from the Debt Service Fund.
Grants-in-Aid Commonwealth increased 6.0% due in part to higher AFDC Foster Care
and Employment Services revenues. These social services revenues are directly related
to an increase in reimbursable expenditures related to adoption and employment
services. Revenues provided by the Commonwealth of Virginia Compensation Board
also grew due to an increase in the percentage of salary expenditures eligible for
reimbursement.
Miscellaneous Revenue increased 19.9% in part due to insurance proceeds resulting
from both a water leak in the Municipal Building and hidden flood damage at the
National Guard Armory.
Expenditures
General Fund expenditures as a whole increased 5.3%. All departments are affected by
the 3% average pay raise granted to City employees beginning July 1, 2005. Fire/EMS
and Sheriff/Jail employees also received an additional 4% raise effective January 1,
2006. A change in the billing methodology of the Fleet and Department of Technology
(DOT) funds also affects user departments. Effective with FY06, Fleet and DoT began
billing user departments for capital outlay rather than a Nondepartmental lump sum
transfer as in prior years. This causes a decline in the Nondepartmental category and
an offsetting increase in numerous other categories throughout FY06. Other variances
between FY05 and FY06 are addressed as follows.
General Government expenditures grew due to the aforementioned increases in the
personnel costs and internal service charges.
Public Safety expenditures are greater in the current year due to the aforementioned
increase in payroll costs. Additionally, the Jail has experienced a rise in the cost of
prison health care services, and Capital Maintenance and Equipment Replacement
spending in the Police Department is higher in the current year.
Honorable Mayor and Members of Council
March 6, 2006
Page 3
Public Works expenditures increased only .9% despite the aforementioned changes in
part due to a reduction in maintenance contract in the current fiscal year. A timing
difference in the purchase of highway painting materials has also contributed to
variance.
Health and Welfare costs grew only 1.4% due to reduced Comprehensive Services Act
expenditures resulting from reduced special needs payments and a decline in the
number of children in higher cost residential placements.
Parks, Recreation and Cultural expenditures increased 16.0% in part due to the
reclassification of Event Zone, Virginia Amateur Sports, and Downtown Roanoke, Inc.
expenditures from Community Development to Parks and Recreation Administration.
An overall increase in Library costs, as well as a timing difference in the encumbrance
of payments for sports officials also contributed to the increase.
Transfer to Debt Service Fund expenditures increased 15.6% primarily as a result of
debt service on the 2004B issue which began in January 2006.
Nondepartmental expenditures declined 19.5% due to a decrease in the amount of
undesignated fund balance transferred to the Capital Projects Fund. A decrease in the
transfer to Risk Management Fund also contributed to the decline. This decrease
occurred due to a lower required funding allocation for the City's reserve for uninsured
claims in the current year compared to the prior year.
Sincerely,
Jesse A. Hall
Director of Finance
JAH:DLH:ca
Attachments
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Rolanda B. Russell, Assistant City Manager
James Grigsby, Acting Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
BTATEMENT OF REVENUE
Year to Date fo r the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1. January 31 July 1 - January 3t Percentage Revenue Estimate
2004-2005 2005-2006 of Change Estimates Received
$ 31,529,215 $ 34,035,491 7 61% $ 93,243,000 36,50%
25,061,470 27,002,111 774 % 65,801,000 4104%
693,145 668,198 -360 % 1,069,000 6251%
612,500 823,324 133 % 1,354,000 6081%
363,122 569,8P~ 5694 % 722,000 7893%
23,367,961 24,759,303 5 95 % 50,391,105 49 13%
19,385 19,384 -0 01% 38,000 51 01%
5,534,187 5,254,151 4 37 % 8,891,000 59 10%
1,575,212 1,643,639 4 34 % 2,527,000 65 04%
264~665 317~443 16 94 % 3~4~000 82.67%
$ 881820,862 $ 961092r933 7.06 % $ 224r42grt05 42.37%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July 1 * J anuarj 31 July 1 - January 31 Percentage Unencumbered
2004-2005 2005-2006 of Change Balance
6,504,639 7,035,988 621% $
3,644,461 3,654,445 576 %
31,438,554 33,676,569 7 12 %
14,236,359 14,365,753 0.91%
5,003,070 5,805,567 1604 %
3,464,899 3,580,027 332 %
13,455,087 15,555,789 1561%
30,704,584 32,598,363 6 17 %
Currant Fiscal Year
Percent of
Revised Budget
Appro priaflons Obligated
5,164,342 $ 12,203,330 5768%
3,153,331 7,007,776 5500%
22,675,519 56,352,088 59.76%
9,251,364 23,617,147 60.03%
12,632,038 31,233,155 5956%
4,030,949 9,836,516 5902%
2,224,706 5,804,733 6167%
2,166,929 17,724,718 6776%
22,646,761 55,245,154 5901%
4~809~167 9~678~303 51 32%
88~757r166 $ 228~902r920 61.22%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDING JANUARY 31, 2006
FY 2006
FY 2005
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Novelty Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
282,659
61,600
93,669
160,645
6,255
31,411
130,059
32,717
22,406
396,723
6,064
358,108
115,327
104,625
272,149
13,025
46,807
161,601
63,362
47,938
429,984
15,544
Total Operating Revenues
1,224,208
1,628,470
Operating Expenses
Personal Services
Operating Expenses
Depreciation
1,171,654
1,047,493
325,507
1,137,172
1,189,115
273,868
Total Operating Expenses
2,544,654
(1,320,446)
2,600,155
(971,685)
Operating Loss
Nonoperating Revenues (Expenses)
Interest on Investments
Transfer from General Fund
Transfer from General Fund - Victory Stadium
Transfer to Debt Service Fund
Interest and Fiscal Charges
Arena Ventures Contractural Penalties
Miscellaneous
28,600
803,346
125,841
(47,809)
(54,799)
133,585
2,772
21,476
499,483
102,277
(48,409)
(55,741)
122,970
4,992
Net Nonoperating Revenues
991,536
$ (328,910)
647,048
$ (324,637)
Net Loss
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDING JANUARY 31, 2006
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Gainsboro Parking Garage
Williamson Road Surface Lots
Norfolk Avenue Surface Lot
Gainsboro Surface Lot
Church Avenue Surface Lot
Bullitt Avenue Surface Lot
Salem Avenue Surface Lot
West Church/YMCA Surface Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
interest on Investments
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY 2006
246 867
307 937
125 761
373 311
264 815
71 869
49,426
15,673
26,245
26,600
47,168
13,586
18,664
1,587,922
652,068
337,721
989,789
598,133
47,017
(175,094)
(128,077)
$ 470,056
FY 2005
$ 224,034
307,061
130,280
363,778
235,994
61,145
51,220
37,871
32,305
26,600
46,558
14,750
8,194
1,539,790
563,981
337,464
901,445
638,345
18,503
(188,134)
(169,631)
$ 468,714
3
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARITIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDING JANUARY 31, 2006
FY 2006
Operating Revenues
Retail Space Rental $ 140,263
Total Operating Revenues 140,263
Operating Expenses
Operating Expense 165,568
Depreciation 4,540
Total Operating Expenses 170,108
Operating Loss (29,845)
Nonoperating Revenues (Expenses)
Interest on Investments 2,241
Transfer from General Fund 17,500
Miscellaneous 130
Net Nonoperating Revenues (Expenses) 19,871
Net Loss $ (9,974)
FY 2005
$ 126,610
126,610
171,508
4,537
176,045
(49,435)
(73)
(73)
$ (49,508)
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 3t, 2006
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE
FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2006
BALANCE AT BALANCE AT BALANCE AT
FUND DEC 3% 2005 RECEIPTS DISBURSEMENTS JAN 31r 2006 JAN 31r 2005
GENERAL $12,136,445,52 $11,561,097.49 $22,547,350,14 $1,150,192.87 ($19,696,418.45)
WATER 420.00 0.00 0.00 420.00 420.00
WATER POLLUTION CONTROL 1,738.22 0.00 0.00 1,738.22 1,738.22
CIVIC FACILITIES 2,582,562.93 1,107,323.53 768,245.76 2,921,640.70 8,332,687.59
PARKING 3,567,532.90 233,365.65 280,063.35 3,520,835.20 3,229,600.29
CAPITAL PROJECTS 51,307,386.49 2,166,306.29 3,021,905.34 00,451,787.44 60,754,577.78
MARKET BUILDING OPERATIONS 62,652.83 25,502.97 34,721.44 53,434.36 (77,849.46)
CONFERENCE CENTER 3,852,654.73 7,695.84 4,937.15 3,855,413.42 3,985,447.19
DEBT SERVICE 1,063,365.13 1,351,449.80 5,532,941.36 (3,"118,'126.43) 14,917,240.17
DEPT OF TECHNOLOGY 4,499,336.95 597,053~94 426,939.37 4,669,461.52 3,328,497.63
FLEET MANAGEMENT 867,580.20 876,126.03 371,107.12 1,372,599.11 423,405.18
PAYROLL (15,638,188.94) 17,612,559.98 15,310,261.08 (13,335,890.04) (12,712,851.21)
RISK MANAGEMENT 11,365,343.90 345,678.50 1,119,366.40 10,591,656.00 11,400,194.61
PENSION 777,910.53 1,562,370.26 2,060,171.36 280,109.43 621,993.62
SCHOOL FUND 2,587,661.31 6,087,003.41 4,813,669.12 3,860,995.60 (1,074,26836)
SCHOOL CAPITAL PROJECTS 3,063,524.83 6,24955 1,360,974.02 1.708,800.36 23,666,35449
SCHOOL FOOD SERVICE 31,85210 319,353,65 413,114.99 (61,909.24) 96,147.94
GRANT 2~464~515.33 516,750.96 679r673 77 2~301~592.52 948~657.99
TOTAL $84,594,294.96 $44,375,887.85 $58,745,441.77 $70,224,741.04 $98,145,575.22
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 2006.
THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S SECURITIES)
TOTAL
$18,992.23
881,312.03
3,200,00~.00
17,541,010.92
10,891,779.74
9,453,237.50
18,762,696.77
9~475r711.85
$70,224,741.04
FEBRUARY 14, 2006
E~ELYN W, FOWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2006
Additions:
FY 2006 FY 2005
Employer Contributions
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Income (Loss)
Less Investment Expense
Net Investment Income (Loss)
Total Additions (Deductions)
$ 4,602,022 $ 3,652,892
23,885,962 15,723,679
3,433,327 1,964,091
27,319,289 17,687,770
141,614 176,294
27,177,675 17,511,476
$ 31,779,697 $ 21,164,368
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase (Decrease)
Net Assets Held in Trust for Pension Benefits:
$ 12,525,362 $ 11,722,166
295,189 291,392
12,820,551 12,013,558
18,959,146 9,150,810
Fund Balance July 1
Fund Balance January 31
318,675,367 306,925,352
$ 337,634,513 $ 316,076,162
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JANUARY 31, 2006
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Other Assets
Total Assets
FY 2006 FY 2005
$ 279,340 $ 618,974
339,180,109 317,150,437
1,431 1,431
6,531
$ 339,460,880
$ 317,777,373
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$ 1,824,197 $ 1,696,755
2,170 4,456
1,826,367 1,701,211
318,675,367 306,925,352
18,959,146 9,150,810
337,634,513 316,076,162
$ 339,460,880 $ 317,777,373
7
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
March 9, 2006
File #60-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Budget Ordinance No. 37316-030606, appropriating funds
for the 2005-2006 Capital Maintenance and Equipment Replacement Program and
Patrick Henry High School Stadium Project, and amending and reordaining certain
sections of the 2005-2006 General, Capital Projects, School, School Capital Projects,
and School Food Services Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke on
first reading on Tuesday, February 21,2006, also adopted by the Council on second
reading on Monday, March 6, 2006, and is in full force and effect upon its passage.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Attachment
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06\Mar 6 06 correspondence.doc
Jesse A. Hall
March 9, 2006
Page 2
pc:
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis
Avenue, S. E., Roanoke, Virginia 24014
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06~ar 06\Mar 6 06 correspondence.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of March, 2006.
No. 37316-030606.
AN ORDINANCE to appropriate funding for the 2005-06 Capital Maintenance
and Equipment Replacement Program and Patrick Henry High School Stadium Project,
amending and reordaining ce~rtain sections of the 2005-2006 General, Capital Projects,
School, School Capital Projects, and School Food Services Fund Appropriations.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2005-2006 General, Capital Projects, School, School Capital Projects,
and School Food Services Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to School Fund - CMFRP
Fund Balance
Undesignated Fund Balance - Schools
Capital Projects Fund
Appropriations
Stadium/Amphitheater Project
Transfer to School Capital Projects Fund
School Fund
Appropriations
Facility Maintenance Equipment
School Furniture
Revenues
Transfer from General Fund
001-250-9310-9532
001-3324
008-530-9758-9076
008-530-9758-9531
030-065-7600-6681-0821
030-065-7600-6896-0822
030-060-6000-1037
$ 544,576
544,576
(4,100,000)
4,100,000
200,000
291,206
491,206
School Capital Projects Fund
Appropriations
2002 Bond Funds
Revenues
Transfer from Capital Projects Fund
School Food Services Fund
Appropriations
Food Service Furniture
Revenues
Transfer from General Fund
031-065-6072-6896-9001
031-060-6058-1237
032-065-7600-6788-0821
032-060-6000-1037
4,100,000
4,100,000
53,370
53,370
City Clerk.
City of Roanoke
School Board
P.O. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951
Kathy G. StockburgeE
Cha~
David B. Trinkle, M.D.,
Vide Chair
Jason E. Bingham
David B. Carson
William H. Lindsey
Alvin L. Nash
Courtney A. Penn
Marvin ~ Thompson, Roanoke, VA
Superintendent
February 21, 2006
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
2401!
Cindy H. Lee, Dear Members of Council:
C/erg of the Board
As the result of official School Board action at its meeting on
February 14, the Board respectfully requests City Council to
appropriate the following funds:
· $544,576.00 from the Capital Maintenance and
Equipment Replacement Fund to fund facility
maintenance and food services equipment, and school-
based furniture.
· $4,100,000.00 from the Roanoke City
Stadium/Amphitheater project to provide funding for the
construction of the football stadium to be located on the
Patrick Henry High School campus.
The School Board thanks you for your approval of the
appropriation requests.
Sincerely,
Cindy H/Poulton, Clerk
re
CC:
Mrs. Kathy G. Stockburger
Mr. Marvin T. Thompson
Mr. Bernard J. Godek
Mr. Kenneth F. Mundy
IVlrs. Darlene Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mr. Paul Workman (with
accounting details)
JESSE A. HALL
l)irector of Finance
cmail: jesse hall~¢i.£oanoke.va.us
February 21, 2006
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: rain shawver~ci,roanoke.va us
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
SUBJECT: School Board Appropriation Request
As a result of official School Board action at its meeting on February 14, the
Board respectfully requests City Council to appropriate the following funds:
$544,576 transfer from the City General Fund Undesignated Fund
Balance to fund facility maintenance and food services equipment, and
school-based furniture.
$4,100,000 transfer of 2002A bond proceeds from the
Stadium/Amphitheater Project (008-530-9758) to provide funding for
the construction of the football stadium to be located on the Patrick
Henry High School campus.
We recommend that you concur with this report of the School Board and adopt
the attached budget ordinance to appropriate funding as outlined above.
Sincerely,
Jesse A. Hall
Director of Finance
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sherman M. Stovall, Director of Management and Budget
Marvin T. Thompson, Superintendent of City Schools
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@ci.roanok¢.va.us
March 9, 2006
File #15-110-243
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Ms. Vickie F. Briggs
5656 Prunty Drive
Salem, Virginia 24153
Dear Ms. Briggs:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 6, 2006, you were reappointed as aCity of Roanoke representative
to the Advisory Committee, League of Older Americans, for a term ending
February 28, 2007.
Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, lam enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with acopywithin two weeksofyour reappointment and each member is
required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke
as a member of the Advisory Committee, League of Older Americans.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Susan Williams, Director, League of Older Americans, P. O. Box 14205
Roanoke, VA 24038
Stephanie M. Moon, CMC, Deputy City Clerk
MARY F, PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, V'~rginJa 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ci.roanoke.va.us
March 9, 2006
File #67-110
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
Mr. Carl H. Kopitzke
2314 Martin Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Kopitzke:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 6, 2006, you were reappointed as a member of the Parks and
Recreation Advisory Board, for a term ending March 31,2009.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK~DATA\CKEW 1 ~oath and leaving service~Parks and Rec~Carl H Kopitzke oath.doc
Mr. Carl H. Kopitzke
March 9, 2006
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the
Parks and Recreation Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Steven C. Buschor, Director, Parks and Recreation
Stephanie M. Moon, CMC, Deputy City Clerk
L:\CLERK~DATA\CKEWI ~oath and leaving servicc~Parks and Ret\Carl H Kopit~ke oath.doc
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the sixth day of March, 2006, CARL H. KOPITZKE
was reappointed as a member of the Parks and Recreation Advisory Board, for a
term ending March 31,2009.
Given under my hand and the Seal of the City of Roanoke this ninth day
of March, 2006.
City Clerk
L:\CLERK\DATA\CKEW1 ~oath and leaving service~Parks and R¢c\Carl H Kopitzke oath.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke V'nginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ ci.roanoke.va.us
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
March 9, 2006
File #67-110
Mr. James Settle
919B Winona Avenue, S. W.,
Roanoke, Virginia 24015
Dear Mr. Settle:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 6, 2006, you were reappointed as a member of the Parks and
Recreation Advisory Board, for a term ending March 31,2009.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK~DATA\CKEWlXoath and leaving service~Parka and RecXJames Settle oath,doc
Mr. James Settle
March 9, 2006
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the
Parks and Recreation Advisory Board.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Steven C. Buschor, Director, Parks and Recreation
Carl H. Kopitzke, Vice-Chair, Parks and Recreation Advisory Board,
2314 Martin Lane, S. W., Roanoke, Virginia 24015
Stephanie M. Moon, CMC, Deputy City Clerk
L:\CLERK~DATA\CKEWDoath and leaving service~Parks and RecXJames Settle oath,doc
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
i, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the sixth day of March, 2006, JAMES SETTLE was
reappointed as a member of the Parks and Recreation Advisory Board, for a
term ending March 31,2009.
Given under my hand and the Seal of the City of Roanoke this ninth day
of March, 2006.
City Clerk
L:\C L£RK~,DA TA\CKEW l ~oath and leaving serviceLParks and ReeL/ames Settle oath.doc
MARY F. PARKER, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, ¥~rginJa 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk @ ci.roanoke.va.us
STEPHANIE M. MOON, CMC
Deputy City Clerk
SHEILA N. HARTMAN
Assistant City Clerk
March 9, 2006
File #9-15-110
Mr. John E. Dooley
1825 Augusta National Road
Blacksburg, Virginia 24060
Dear Mr. Dooley:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 6, 2006, you were appointed as a member of the Roanoke
Regional Airport Commission, for a term ending March 9, 20]0.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 31 5 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Mr. John E. Dooley
March 9, 2006
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Regional Airport Commission.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:ew
Enclosures
pc:
Diane S. Childers, CMC, Clerk, Roanoke County Board of Supervisors
P. O. Box 29800, Roanoke, Virginia 2401 8-0798
Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission
Stephanie M. Moon, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the sixth day of March, 2006, JOHN E. DOOLEY was
appointed as a member of the Roanoke Regional Airport Commission, for a
term ending March 9, 2010.
Given under my hand and the Seal of the City of Roanoke this ninth day
of March, 2006.
City Clerk