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HomeMy WebLinkAboutCouncil Actions 03-20-06 McDaniel 37325-032006 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 20, 2006 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. (All Council Members were present.) The Invocation was delivered by Vice-Mayor Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Today's Council meeting will be replayed on Channel 3 on Thursday, March 23, 2006, at 7:00 p.m., and Saturday, March 25, 2006, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW. ROANOKEVA.GOV, CLICK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED AT THE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTI-ED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMI~-I'EE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Resolution memorializing the late Harold F. "Harry" Burnup, husband of Linda F. Wyatt, former Council Member. Adopted Resolution No. 37325-032006. (7-0) File #367 3. CONSENT AGENDA C-1 C-2 C-3 C-4 Approved (7-0) ALL MA'I-rERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Minutes of the regular meeting of Council held on February 6, 2006. RECOMMENDED ACTION: Dispense with the reading minutes and approve as recorded. Monday, of the A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in the request. File #132 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in the request. File #132 Minutes of the meeting of the Audit Committee held on Monday, December 19, 2005. RECOMMENDED ACTION: Receive and file. File #300 3 C-5 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in the request. File #132 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: A communication from the Mayor requesting that Council schedule a public hearing for Monday, April 17, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, to appropriate certain remaining bond funds into a capital account for the purpose of renovating or constructing new library facilities in the City. Concurred in request. (Council Members Wishneffand Lea File #53-1 22-323 voted no.) Presentation of the 2005 Report of Economic Development Activity by the Roanoke Valley Economic Development Partnership. Phillip F. Sparks, Executive Director, Spokesperson. (Sponsored by the City Manager.) No action was taken. File #450 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance of Roanoke Homeless Assistance Team Renewal Grant funds, in the amount of $137,669.00, from the U. S. Department of Housing and Urban Development (HUD); and appropriation of funds. Adopted Budget Ordinance No. 37326-032006 and Resolution No. 37327-032006. (7-0) File #60-178-236 Acceptance of Shelter Plus Care Renewal Grant funds, in the amount of $136,716.00, from the U. S. Department of Housing and Urban Development (HUD); and appropriation of funds. Adopted Budget Ordinance No. 37328-032006 and Resolution No. 37329-032006. (7-0) File #60-1 78-236 Acceptance of Juvenile Accountability Block Grant funds, in the amount of $40,581.00, from the Department of Criminal Justice Services; and appropriation of funds. Adopted Budget Ordinance No. 37330-032006 and Resolution No. 37331-032006. (7-0) File #60-236-304-305 7. REPORTS OF COMMI'I-fEES: Request of the Roanoke City School Board for appropriation of $41,278.00 for the Learn and Serve K-12 Virginia program to provide hands-on education and career development for students at William Fleming High School and Taylor Learning Academy; and a report of the Director of Finance recommending that Council concur in the request. Kenneth F. Mundy, Executive Director of Fiscal Services, Spokesperson. Adopted Budget Ordinance No. 37332-032006. (7-0) File #60-467 Request of the Roanoke City School Board for appropriation of funds in connection with the purchase of school-based furniture, Workers' Compensation and School Food Services; and a report of the Director of Finance recommending that Council concur in the request. Kenneth F. Mundy, Executive Director of Fiscal Services, Spokesperson. Adopted Budget Ordinance No. 37333-032006. (7-0) File #60-467 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Cutler congratulated organizers of the St. Patrick's Day Parade which was held on Saturday, March 18, 2006. File #80 Council Member Cutler complimented Greene Memorial United Methodist Church on the SINFONIA, Music of Johann Sebastian Bach, featuring Dr. Joan Lippincott, organist with The New York Bach Ensemble, which was held on Sunday, March 19, 2006. File # 80 Council Member Dowe encouraged the citizens of the Roanoke Valley to support the Roanoke Dazzle basketball team. File #388 6 Vice-Mayor Fitzpatrick commended City employees for their participation in the City's Second Talent Show which was held on Friday, March 17, 2006, in the Performing Arts Theatre at the Roanoke Civic Center. File #80-1 84 Mayor Harris commended Council Member Mrs. M. Rupert Cutler on the celebration of their wedding anniversary on Thursday, March 23, 2006. File #80-132 and 50th b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 1 1. HEARING OF CITIZENS UPON PUBLIC MA'I-I'ERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATI'ERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. John Kepley, 2909 Morrison Street, S. E., spoke with regard to a review of various e-mails from Council Members and City officials, leadership issues, and Victory Stadium. File #122 1 2. CITY MANAGER COMMENTS: The City Manager advised that March 19, 2006, marked the first occasion that the City Market was open for business on a Sunday and encouraged citizens to support future Sunday shopping/activities on the City Market. File #42 The following persons were appointed/reappointed to boards and commissions: Darlene L. Burcham as a Commissioner of The Hotel Roanoke Conference Center Commission, for a term ending April 12, 2010. File #15-110-247 Tuan Reynolds as a member of the Fair Housing Board, for a term ending March 31,2009. File #15-110-178 Mary F. Monk as a member of the Parks and Recreation Advisory Board, for a term ending March 31,2009. File #15-67-110 Quentin J. White as a member of the Human Services Advisory Board to fill the unexpired term of Corinne B. Gott, deceased, ending September 30, 2008. File #1 5-72-110 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 20, 2006 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order -- Roll Call. (All Council Members were present.) The Invocatibn was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Cub Scout Pack #2, Raleigh Court Presbyterian Church. Welcome. Mayor C. Nelson Harris. NOTICE: Tonight's Council meeting will be replayed on Channel 3 on Thursday, March 23, 2006, at 7:00 p.m., and Saturday, March 25, 2006, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: Request of Carillon Medical Center, CHS, Inc., and B & B Holdings, LLC, to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S. W. area, such district to include regulations pertaining to sign, location, height, materials, landscaping, text, color, calculation of sign area, and illumination of certain proposed signs on the subject property. Briggs W. Andrews, Secretary, Spokesperson. Adopted Ordinance No. 37334-032006. (7-0) File #51 Request of Crawford Development Company, LLC, to repeal and replace proffered conditions on property located at 3806 Thirlane Road, N. W., Official Tax No. 6520105, such new proffers relating to the design and materials of structures proposed to be built on the subject property, proposed possible uses to be placed on the property, and proposed vegetative buffer for the subject property. George I. Vogel, III, Attorney. Adopted Ordinance No. 37335-032006. (7-0) File #51 Proposal of the City of Roanoke to convey a 40-foot by 41 O-foot wide easement to Appalachian Power Company across City-owned property located adjacent to Riverview Boulevard and Arbor Avenue, S. E., for the purpose of relocating and installing new facilities, in connection with the Roanoke River Flood Reduction Project. Darlene L. Burcham, City Manager. Adopted Ordinance No. 37336-032006. (7-0) File #29-166-237 l0 Proposal of the City of Roanoke to adjust the aggregate amount of the City's Fiscal Year 2005-2006 General Fund budget, in connection with appropriation of additional funds for Social Service/Human Service programs, not to exceed $3,100,000.00; and a proposal to adjust the aggregate amount of the City's Fiscal Year 2005-2006 Fleet Management Fund budget, in connection with appropriation of additional funds for Motor Fuels and Vehicle Parts/Supplies, not to exceed $500,000.00. Darlene L. Burcham, City Manager. Adopted Budget Ordinance Nos. 37337-032006 and 37338-032006. (7-0) File #60-72-361 B. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following persons spoke with regard to Countryside Golf Course: Ms. Valerie Garner, 2264 Maitaponi Drive, N. W. Mr. Rick Ferguson, 2261 Maitaponi, Drive, N. W. Ms. Lee Savigny, 2409 Lincoln Avenue, S. W. Mr. A. Byron Smith, 2710 Cheraw Lake Road, N.W. Ms. Sarah Higgins, 2267 Countryside Road, N. W. File #1 66-450 Ms. Helen E. Davis, 35 Patton Avenue, N. E.; Mr. Chris Craft, 1501 East Gate Avenue, N. E.; and Mr. Robert E. Gravely, 727 29th Street, N. W., spoke with regard to various concerns. File #66 CERTIFICATION OF CLOSED SESSION. (7-0) 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of March, 2006. No. 37325-032006. A RESOLUTION memorializing the late Harold Franklin Bumup, Jr., husband of former City Council member Linda F. Wyatt. WHEREAS, the members of Council learned with sorrow of the passing of Mr. Burnup on Sunday, February 26, 2006; WHEREAS, Mr. Burnup was born February 1, 1930, in Brooklyn, New York; WHEREAS, Mr. Bumup retired from the U.S. Navy after twenty years of service; WHEREAS, Mr. Burnup was the comptroller of Island Construction Co. in Charleston, South Carolina, for the past thirty years; and WHEREAS, Mr. Bumup was the loving husband of Linda F. Wyatt, a former member of City Council. THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Harold Franklin Burnup, Jr., and extends to his family its sincerest condolences. 2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Burnup's widow, Linda F. Wyatt of Roanoke, Virginia. ATTEST: City Clerk I.:\A'IvI'ORNEY' )A"A\CI.V'II\P~, ASliRI3SX, RI3SOi I?l[ONSBumuppassJnz.dtc C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 24011 1594 TELEPHONE: (540) 853 2444 FAX: (54(}) 853-1145 March 20, 2006 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, C. Nelson Harris Mayor CNH:snh CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 20, 2006 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. DLB/f CC: Sincerely, Darlene L. BuFcham City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk MINUTES OF ROANOKE cI'rY AUDIT COMMITTEE December 19, 2005 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 1:25 p.m. on Monday, December 19, 2005, with Chair, Dr. M. Rupert Cutler, presiding. The roll was called by Mrs. England Audit Committee Members Present: Dr. M. Rupert Cutler, Chair Mayor C. Nelson Harris Vice-Mayor Beverly T. Fitzpatrick, Jr. Alfred T. Dowe, Jr. (late) Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Others Present: Drew Harmon, Municipal Auditor Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Ann Shawver. Deputy Director of Finance Dawn Hope, Manager of Accounting Services Rolanda Russell, Asst. City Manager for Community Development James Grigsby, Acting Asst. City Manager for Operations R. Timothy Conner, Partner, KPMG LLP PeterJ. Ragone, II, Senior Manager, KPMG LLP Doris England, Administrative Assistant 2. FINANCIAL KPMG AUDIT REPORTS - JUNE 30, 2005: A. Report to the Audit Committee of City Council B. Comprehensive Annual Financial Report and Auditors' Opinion C. Management Letter · Management Response D. Pension Plan Report to the Board of Trustees E. Pension Plan - Comprehensive Annual Financial Report Dr. Cutler ordered that items A through E be received and filed. There were no objections to the order. The chair recognized Mr. Harmon for comments. Mr. Harmon stated that state code and the city charter require that the city have an audit performed by an indepe¥~dent firm. State law also requires the independent audit firm be allowed to make a presentation before the governing Audit Committee Minutes - December 19, 2005 Page2 body before December 31 of each year. Mr. Harmon stated that was the purpose for this meeting, and he encouraged the Audit Committee members to ask questions to gain perspective of the financial statements and financial condition ofthe city. He then recognized Mr. Conner of KPMG. Mr. Conner reviewed the following reports included in the city's Comprehensive Annual Financial Report or CAFR. · Independent Auditors' Report. This is on page 20 of the CAFR and is a report on the basic financial statements of the city. · Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. This report is on page 129 of the CAFR. Any material weaknesses would have been reported here. · Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133. This report is on page 130 of the CAFR. There was an issue of non-compliance in this report; however, the condition was not determined to be a material weakness. · Report on Compliance with Commonwealth of Virginia Laws, Regulations, Contracts and Grant Agreements. This report is on page 132 of the CAFR. There was an unqualified, or no exception, opinion there. Mr. Conner referred to Mr. Ragone to continue with the next report. Mr. Ragone reported on the Schedule of Findings and Questioned Costs, which is listed on page 134 of the CAFR. He noted there was one finding in the city's School System regarding Allowable Costs/Cost Principles in Program Title II-A and Special Education Cluster. Mr. Ragone stated the condition was that time certifications for employees that work 100% on federal programs as required by OMB Circular A-87 were not prepared and documented in the personnel files. These certifications must be prepared at least semi-annually, and management has agreed to start doing this on January I and June 30. Dr. Cutler referred to the Report to the Audit Committee and asked for an explanation of the first paragraph of page four of the letter from KPMG to the members of the committee. Under the heading, "Difficulties Encountered in Performing the Audit," the letter states "...due to the time required for management to close the books for the year ended June 30, 2005 and prepare the government-wide financial statements, the overall audit and reporting process required a significant amount of time." Mr. Conner replied that the significant amount of time was due to some of the transactions that occurred this year. These are stated in the Significant Accounting Policies and Unusual Transactions section on page one of the letter from KPMG in the Report to the Audit Committee. The city was required to adopt a new disclosure, Government Accounting Standards Board (GASB) Statement No. 40, Deposit and Investment Risk Disclosures. In addition, this year the CAFR includes the Roanoke Redevelopment and Housing Authority as a separate component unit Audit Committee Minutes - December 19, 2005 Page 3 of the city. Another transaction was the formation of the Western Virginia Water Authority as of July 1,2004, and the assets and liability that were transferred over. Due to these transactions, it took longer to complete the Financial Statement Audit than had been anticipated. Mr. Conner completed his review of the Report to the Audit Committee. He then asked Mr. Ragone to report on the Management Letter. Mr. Ragone thanked Dawn Hope for the great job she did this year and for the additional work done in bringing in a new component unit. Mr. Ragone stated the Management Letter covered three sections, one of which was the Proper Coding of Reimbursement Requests as related to the city's Social Services Department. When asked by Dr. Cutler if the improper coding cost the city money, Mr. Ragone said it would be difficult to say. The process is complicated, and many times the reimbursement is tied to a local government match. The second section was the Future Accounting Pronouncements, which include Governmental Accounting Standards Board (GASB) Statements No. 42, 44, 45, 46, and 47. The third section is the Single Audit Findings relating to OMB Circular A-! 33 as discussed previously. Chairman Cutler asked for more detail as to the improper coding of the city's reimbursement requests and what costs were incurred. He said it appeared on page two of the Management Letter that the city lost $396,000. Mr. Ragone said if the funds had been fully reimbursed, the city may have gotten that amount, but many times there is a 50/50 match or an 80/20 match, and it depends on whether the expenditure was classified as reimbursable or nonreimbursable. Dr. Cutler asked Ms. Burcham to comment on this issue. Ms. Burcham stated that Mr. Ragone was correct in that it depends on the particular category as to how much reimbursement one can hope to achieve, and the actual amount may turn out to be less. There is generally almost always a local match. Ms. Burcham stated she understood the city received the full amount of federal reimbursement, but the state refused to pay their proportionate amount because the state's fiscal year ends on May 31. Any leftover funds roll over into the state's next fiscal year. This complicates matters because the city's fiscal year ends on June 30. Ms. Burcham stated she had contacted the Commissioner of Social Services and asked him to reconsider. The coding was done at the direction of the state representatives, which complicated the reimbursement. Ms. Burcham explained the state often has to turn back federal money because it does not have matching funds and cannot pass the reimbursements on to the localities. She said she thought the city would have had some nonreimbursed expenditures even if the coding had been done correctly. Ms. Burcham estimated the city potentially lost about $150,000. She continues to work with the Commissioner to reconsider additional reimbursement. Chairman Cutler asked if training was being offered to the city's Social Services employees, and Ms. Burcham stated this was another problem in that the state does not offer training. She said a Budget Coordinator had been hired and that person has spent considerable time in Richmond, since being hired, learning what she can. Audit Committee Minutes - December 19, 2005 Page 4 Mr. Fitzpatrick stated that if the state fiscal year ends a month before the city's, we should plan to submit something regardless; and he stated perhaps that was being done already. He suggested that perhaps the city should look at doing something legislatively to address the coding issue and the state's lack of consistency and willingness to help. Chairman Cutler recognized Mr. Conner for comments on the audit of the City of Roanoke Pension Plan. Mr. Conner stated KPMG issued a clean, unqualified opinion in regard to the audit. In the Report to the BoardofTrustees, Mr. Conner noted that under Significant Accounting Policies and Unusual Transactions, the pension plan also had to adopt GASB 40. This involved quite a bit of additional disclosure. There were no adjustments proposed, no uncorrected misstatements, and no disagreements. Chairman Cutler asked the committee for any questions on the Pension Plan Report to the Board of Trustees and the Pension Plan Comprehensive Annual Financial Report. There were no questions. Chairman Cutler complimented Mr. Hall and Ms. Shawver on the fine job they had done on the CAFRs and asked Mr. Hall if he had any comments. Mr. Hall stated he was prepared to present a 10 to 15 minute overview of the statements in the CAFR, but he realized that time would not allow this since City Council was to be in session at 2:00 p.m. Chairman Cutler asked Mayor Harris if the Audit Committee could recess and meet again following the City Council meeting. Mayor Harris replied that would be fine. The Audit Committee meeting was recessed at 2:00 p.m. The Roanoke City Audit Committee reconvened at 4:00 p.m. with Chair, Dr. M. Rupert Cutler, presiding. The chair recognized Mr. Hall for comments on the CAFRs. Mr. Hall noted that his department gets awards every year for these reports, and one of the primary reasons for that is they are more than basic financial statements. The CAFRs are not just financial data directed at financial people but also information booklets for citizens as well. Mr. Hall introduced Dawn Hope, Manager of Accounting Services, who was the primary architect in putting together the city's CAFR. Ms. Hope proceeded to explain what is included in the CAFR and how to use it. Ms. Hope distributed a reference guide for the CAFR and explained it could be used to quickly look for an area without having to go to the Table of Contents. She stated the Comprehensive Annual Financial Report, or CAFR, for fiscal year ended June 30, 2005, contains four main sections. Each section has a distinct purpose. The sections are as follows. · Introductory Section - This is the first main component of the CAFR and is an unaudited section because it is the place for the city to introduce itself to the reader. It contains an informative Letter of Transmittal, Audit Committee Minutes - December 19, 2005 Page 5 which also lists achievements, a Directory of Principal Officials, and an Organizational Chart that allows the reader to know who is in charge of what function and a name of someone to contact if so desired. · Financial Section - This is an audited section and is what the independent auditors, KPMG, attest to. Listed on page 20 is the Independent Auditors' Report from KPMG. Ms. Hope stated that Mr. Conner had referred to an "unqualified" opinion several times earlier in the meeting and she wished to explain what that was. It means KPMG recognizes that the city's financial statements present fairly, in all material respects, the financial position of the city. Therefore, the "unqualified" opinion is what is desired. She reviewed the Management's Discussion and Analysis on page 23 and the Basic Financial Statements beginning on page 35. Ms. Hope also reviewed the Notes to Basic Financial Statements beginning on page 51. · Statistical Section - This portion of the CAFR beginning on page 111 includes 14 tables containing a variety of information. There is financial data covering lO-year trends, demographic information about the city, and miscellaneous data. · Compliance Section - This section begins on page 121 and contains the Schedule of Expenditures of Federal Awards as well as the compliance letters from KPMG. Chairman Cutler asked Ms. Hope how many copies of the CAFR were being printed, and she responded that 300 were being made. In addition, the CAFR is available electronically on the city's Web site. Mr. Hall explained that fewer copies were being printed than in past years when as many as 450 copies were made. He stated that interested parties such as bond-rating agencies and bankers request hard copies of the CAFR. Copies are also placed in the libraries. Chairman Cutler recognized Mr. Hall for comments regarding the Pension Plan. Mr. Hall explained the Pension Plan CAFR contains sections including financial statements and data, lists of detailed investments, as well as an actuarial section dealing with contribution rates and demographic information. A Statistical Section provides additional information. Mr. Hall referred committee members to page 22 of the Pension Plan CAFR and pointed out that the City of Roanoke Pension Plan is a multiple employer defined benefit plan covering other entities that are actually spinoffs of what used to be city employees. Listed lower on that same page are the numbers of retirees and beneficiaries currently receiving benefits, terminated employees entitled to benefits deferred at time of separation, current employees with vested benefits and current employees with non-vested benefits. Mr. Hall directed committee members to page 14 of the Pension Plan CAFR to the table entitled Changes in Net Assets. At the end of the year, the Net Assets Held in Trust for Pension Benefits totaled $318,675,367. He also referred committee members to the Funded Status on page 15, which reflects the Plan's Audit Committee Minutes - December 19, 2005 Page 6 ability to pay benefits. Mr. Hall noted that on page 60 of the Actuarial Section, there is a Schedule of Active Member Valuation Data. The average annual salary of general active members is just under $32,000. The average annual salary of public safety active members is approximately $40,500, almost $9,000 more than general members. Also noted at the bottom of that page is the average annual allowance which is $13,148. Mr. Hall stated he would like to give credit to his pension staff who were not present. Andrea Trent, Retirement Administrator, initiated a curriculum on retiree information consisting of five separate parts. This gives employees good information on planning for retirement. Chairman Cutler thanked Mr. Hall and his staff for their work on the Comprehensive Annual Financial Reports. 3. UNFINISHED BUSINESS: There was no unfinished business to come before the committee. 4. NEW BUSINESS: There was no new business to come before the committee. 5. ADJOURNMENT: There being no further business, the meeting was adjourned at 4:38 p.m. M. Rupert Cutler, Chair CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853 1138 City Web: www.roanokeva.gov March 20, 2006 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene aclosed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. Sincerely, Dalr!ne L. BuZ-/charn City Manager DLB/f CC: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk C. NELSON HARRIS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE. S.W.. ROOM 452 ROANOKE, VIRGINIA 24011 1594 TELEPHONE: (541)) 853 2444 FAX: (540) 853 1145 March 15, 2006 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Re: Reallocation of excess bond funds into a capital account for new or renovated library facilities. Dear Council Members: This is to request Council's concurrence in scheduling and advertising a public hearing on Monday, April :~7, 2006, to reallocate certain remaining bond funds into a capital account for the purpose of renovating or constructing new library facilities in the City. With Council's decision to construct stadia at the City's two high schools ($4.1 million has been appropriated for the stadium at Patrick Henry High School, and $4.1 million is reserved for a stadium at William Fleming High School), there is $5,590,000 in bond funds remaining in the stadium/amphitheater account which can be reallocated into a capital account for the renovation or construction of new library facilities. The Code of Virginia requires a public hearing whenever such excess funds are reallocated. A report on this will be on Council's agenda for April 17. I would appreciate your favorable consideration of this request. Sincerely, C. Nelson Harris Mayor Pc: Darlene L. Burcham, City Manager Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations Sherman M. Stovall, Director of Management & Budget William M. Hackworth, City Attorney K;\My Documents\COUNCIL\Council letler harris excess bond funds.doc The Honorable C. Nelson Harris Mayor City of Roanoke 215 W. Church Avenue Roanoke, VA 24011 March 20, 2006 ROANOKE REgIONaL CHAMBER OF ComMeRCE Dear Mayor and members of City Council: On behalf of the Roanoke Regional Chamber of Commerce and our 1,400 members, we support the recommendations outlined in the Roanoke Library Comprehensive Study and encourage action on the first phase and encourage much needed investment. The library study makes several points: · Transactions, program attendance, and collection turnover rates are declining. · Attention must be made to correct striking deficiencies, including customer service (retail model) and creating a welcoming atmosphere. · Libraries are an integral part of their communities. · To have top tier libraries, investments are needed - which brings me here today. · Quality of life issues continue to weigh more heavily in the decision-making process of employers and employees. In The Rise of the Creative Class by Richard Florida, amenities like libraries play an increasingly larger role in people's lives and in determining where entrepreneurs wish to live and work. Dr. Sabine O'Hara, president of Roanoke College, outlined Quality of Life factors in a keynote address at the Chamber's Economic Summit II, entitled, "Five Pillars of Economic Development - Building the Region's Assets." A particular quality is required of a library system, as a threshold and as an important part of the community culture, adding to the vibrancy of the region's economy. The Chamber supports a regional library system. It doesn't appear that this will happen in the near future, however investments made in the Roanoke City Library system will enhance the entire valley-wide system. We support these investments. Sincerely, //.-~ycYe Waugh // Vice President ( Public Policy 212 S JefferSON STREET ROANOKE, VA 24011 1702 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 20, 2006 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: I would like to sponsor a request from Phillip F. Sparks, Executive Director of the Roanoke Valley Economic Development Partnership, to present to City Council the 2005 Report of Economic Development Activity. Respectfully submitted, Darlene L. B/~}cham City Manag~ DLB:sm C: City Attorney Director of Finance City Clerk O O O O UJ Q. ¢) O ¢) (13 O (13 (D O (13 O n- O E:)., O O (D O (D Q O O o' (13 0 0 0 0 ~ · · · · · oZ ¢) 0 ~ d) 0 0 o0< Z ~ 0 Q s_ 0 O_ 03 0 0 o o ~ --- ~ 0 0 · · · · · · (D_ 0 0 ~D 0 0 0 ~D 0 · · · · · · 0 0 '~ 0 O_ > o~ Cl. 0 W ~ 0 ~1~ ~ ~ l~ ... 0 0 CITY OF RO.4NOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-178-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37326-032006 appropriating $137,669.00 and transferring $34,417.00 in connection with receipt of the Homeless Assistance Team Renewal Grant from the United States Department of Housing and Urban Development, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol W. Tuning, Human Services Coordinator L:\CLERK~,DATA\CKEWI~AGENDA CORRESPONDENCE~3genda correspondence 06~Mar 06~Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37326-032006. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and raordained to road and provide as follows: Appropriations Regular Employee Salary Temporary Employee Wages City Retirement FICA Medical Insurance Dental Insurance Telephone Telephone-Cellular Administrative Supplies Expendable Equipment <$5000 Motor Fuel and Lubricants Fleet Management Daily Vehicle Rental Program Activities Postage Revenues Homeless Assistance Team- Federal 2006 Homeless Assistance Team- Local Match 2006 035-630-3340-1002 $ 97,954 035-630-3340-1004 13,334 035-630-3340-1105 12,352 035-630-3340-1120 8,514 035-630-3340-1125 10,620 035-630-3340-1126 704 035-630-3340-2020 2,667 035-630-3340-2021 1,667 035-630-3340-2030 1,000 035-630-3340-2035 500 035-630-3340-2038 3,000 035-630-3340-2054 2,000 035-630-3340-2066 17,274 035-630-3340-2160 500 035-630-3340-5340 035-630-3340-5341 137,669 34,417 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ~ A~'"gCity C~.~rk .~.-'-~'~'"'~ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie Mo Moon, CMC Deputy City Clerk March 22, 2006 Sheila N. Hartman Assistant City Clerk File #60-178-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37327-032006 authorizing acceptance of the Roanoke Homeless Assistance Team Renewal Grant Award from the United States Department of Housing and Urban Development, in the amount of $137,669.00, to provide outreach and limited case management services to the homeless; and authorizing execution of the necessary documents, as more fully set forth in aletter from the City Manager addressed to the Council under date of March 20, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol W. Tuning, Human Services Coordinator L:\CLERK~DATA\CKEW I~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06~Mar 20 06 correspondence.doc 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of March, 2006. No. 37327-032006. A RESOLUTION authorizing acceptance of the Roanoke Homeless Assistance Team Renewal Grant Award from the United States Department of Housing and Urban Development to provide outreach and limited case management services to the homeless; and authorizing the execution of the necessary documents. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Roanoke Homeless Assistance Team Renewal Grant Award from the United States Department of Housing and Urban Development in the amount of $137,669.00 to provide outreach and limited case management services to the homeless, as more particularly set forth in the March 20, 2006, letter of the City Manager to this Council. 2. The City Manager is hereby authorized to execute any and all requisite documents as are required for the City's acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853 2333 Fax: (540) 853 1138 City Web: www.roanokeva.gov March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Roanoke Homeless Assistance Team (HAT) Grant Renewal from the U. S. Department of Housing and Urban Development (HUD) Background: The plight of homeless individuals and families has been at the forefront of the community's attention for more than a decade. The number of homeless persons relying on local services has increased. The 2005 winter survey conducted by the Roanoke Valley Task Force on Homelessness indicated that the nightly average of homeless persons during the survey period was 397. Based on Roanoke's 2005 Continuum of Care application, the Roanoke Homeless Assistance Team ("HAT") Renewal was awarded a supportive services only grant totaling $137,669 for a one year period beginning February 1,2006. A local cash match of $34,417 is required for a total program budget of $172,086. Considerations: The HAT office is currently located to 310 Campbell Avenue, SW. This location provides for convenient access to our program. HAT staff maintains office hours from 8:00 a.m. until 12 noon after which time, street outreach is conducted to shelters and other places not designed for human habitation. Staff provides limited case management including agency referrals, security deposits, food, transportation and prescription assistance. Honorable Mayor and Members of City Council March 20, 2006 Page 2 A local cash match of $34,417 is required for acceptance of this grant. These funds are available from Local Cash Match Funding for Grants (035-300-9700-5415.) Recommended Action: Authorize the City Manager to accept the Roanoke Homeless Assistance Team Renewal Grant Award in the amount of $137,669 from the U. S. Department of Housing and Urban Development and execute the required grant documents on behalf of the City. Authorize the City Manager to execute documents associated with implementation of this grant renewal. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $137,669, transfer funding in the amount of $34,417 from Local Cash Match Funding for Grants (035-300-9700-5415 and appropriate funding totaling $172,086 to expenditure accounts to be established by the Director of Finance in the Grant fund as outlined in Attachment "A". Respectfully submitted, C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol Tuning, Human Services Coordinator CM06-00035 Attachment "A" SUPPORTIVE HOUSING PROGRAM (SliP) BUDGET ITEMS ObJect Code Description Budget Amount 1002 Employee Wages $97,954 1004 Temporary Employee Wages $13,334 1120 FICA $8,514 1105 City Retirement $12,352 1125 Medical Insurance $10,620 1126 Dental Insurance $704 2020 Telephone $2,667 2021 Telephone - Cellular $1,667 2030 Administrative Supplies $1,000 2035 Expendable Equipment <$1,000) $500 2038 Motor Fuels and Lubricants $3,000 2044 Training and Development $0.00 2054 Fleet Management Daily Vehicle Repairs $2,000 2066 Program Activities $17,274 2160 Postage $500 Total Budget $172,086 SHP Request $137,669 Cash Match $34,417 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-178-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 36328-032006 appropriating $136,716.00 from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant Award, and amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations. The abovereferenced measure was adopted b~ the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Marg F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol W. Tuning, Human Services Coordinator L:~CLERK~DATA\CKEW 1 ~AGENDA CORRESPONDENCE~agenda correspondence 06',Mar 06\Mar 20 06 cerrespondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37328-032006. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant, amending and reordaining certain sections of the 2005-2006 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Shelter Plus Care 2006 Revenues Shelter Plus Care 2006 035-630-5290-2159 035-630-5290-5290 $136,716 $136,716 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-178-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37329-032006 authorizing acceptance of the Shelter Plus Care Grant Award from the United States Department of Housing and Urban Development, in the amount of $136,716.00 for a one-year period, to provide rental assistance and supportive services to disabled homeless individuals, as more fully set forth in aletter from the City Manager addressed to the Council under date of March 20, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Marg F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol W. Tuning, Human Services Coordinator L:\CLERK',DATA\CKEWI~AGENDA CORRESPONDENCE'agenda correspondence 06~vlar 06~lar 20 06 correspondence.doc IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 20th day of l~arch, 2006. No. 37329-032006. A RESOLUTION authorizing acceptance of the Shelter Plus Care Grant Award from the U.S. Department of Housing and Urban Development in the amount of $136,716 for a one-year period, to provide rental assistance and supportive services to disabled homeless individuals; and authorizing the execution of the necessary documents. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Shelter Plus Care Grant Award from the U. S. Department of Housing and Urban Development in the amount of $136,176 for a one-year period, to provide rental assistance and supportive services to disabled homeless individuals, as more particularly set forth in the March 20, 2006, letter of the City Manager to this Council. 2. The City Manager is hereby authorized to execute any and all requisite documents, upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 20, 2006 Honorable Honorable Honorable Honorable Honorable Honorable Honorable C. Nelson Harris, Mayor Beverly T. Fitzpatrick, Jr., Vice Mayor M. Rupert Cutler, Council Member Alfred T. Dowe, Jr., Council Member Sherman P. Lea, Council Member Brenda L. McDaniel, Council Member Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Shelter Plus Care Grant Renewal from the U. S. Department of Housing and Urban Development (HUD) Background: The U.S. Department of Housing and Urban Development (HUD) and the City of Roanoke entered into the Shelter Plus Care (SPC) agreement in 1995 for a five year grant period. In December of 2000, that agreement was extended for an additional five year period. Permanent supportive housing continues to be identified as a top priority for the Blue Ridge Continuum of Care and the Roanoke Regional Task Force on Homelessness. This program provides rental assistance and supportive services to 21 disabled, homeless individuals and their families. Disabilities are defined as serious mental illness, chronic substance abuse, AIDS or related diseases and physical disabilities. The City of Roanoke and the Roanoke Redevelopment and Housing Authority worked cooperatively with eight local community agencies to develop and submit a proposal for funding. Considerations: A Shelter Plus Care grant allocation of $136,716 was awarded to the City of Honorable Mayor and Members of City Council March 20, 2006 Page 2 Roanoke for a one year period. A local in-kind match of supportive services is required and has been committed by the following agencies: Salem Department of Veterans Affairs Medical Center, City of Roanoke Department of Social Services, Total Action Against Poverty, Blue Ridge Independent Living Center, Blue Ridge Behavioral Healthcare, City of Roanoke Health Department, East- Hornback Services (EHS) and the Roanoke Aids Project. Recommended Action: Authorize the City Manager to accept the Shelter Plus Care Renewal Grant Award in the amount of $136,716 from the U. S. Department of Housing and Urban Development and execute the required grant documents on behalf of the City. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $136,716 and appropriate funding in the same amount to an account to be established by the Director of Finance in the Grant Fund. Respectfully submitted, City Manager C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol Tuning, Human Services Coordinator CM06-00036 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-1 78-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37330-032006 appropriating $45,090.00 and transferring $3,149.00 in connection with acceptance of a Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services, and amending and reordaining certain sections of the 2005-2006 General and Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. ~~ ~' 'Sincerely' Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol W. Tuning, Human Services Coordinator L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06~Mar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of N. arch, 2006. No. 37330-032006. AN ORDINANCE to appropriate local match funding and funding from the Commonwealth of Virginia Depadment of Criminal Justice Services for the Juvenile Accountability Block Grant Program, amending and reordaining certain sections of the 2005-2006 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 General and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Grant Fund Fees For Professional Services · Grant Fund Appropriations Fees For Professional Services Fees For Professional Services Revenues State Grant Receipts - City Local Match - City State Grant Receipts - County Local Match - County 001-250~9310-9535 $ 3,149 001-630-1270-2010 (3,149) 035-630-5072-2010 31,488 035-630-5074-2010 13,602 035-630-5072-5072 28,339 035-630-5072-5073 3,149 035-630-5074-5074 12,242 035-630-5074-5076 1,360 Pursuant to the previsions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST:~.~ ~._0 ~2~' City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-178-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: lam attaching copy of Resolution No. 37331-032006 authorizing acceptance of a Juvenile Accountability Block Grant, in the amount of $40,581.00, from the Virginia Department of Criminal Justice Services on behalf of the City, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations, and requirements pertaining thereto, as more fully set forth in a letter from the City Manager addressed to the Council under date of March 20, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment L:\CLERK~DATA\CKEW1V~GENDA CORRESPONDENCE~genda correspondence 06~ar 06~v~ar 20 06 correspondence.doc Darlene L. Burcham March 22, 2006 Page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services L:\CLERK~DATA\CKEW1 ~AGENDA CORRESPONDENCE~agenda correspondence 06~Mar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of l~arch, 2006. No. 37331-032006. A RESOLUTION authorizing acceptance of a Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services on behalf of the City, and authorizing execution of any and all necessary documents to comply with the terms and conditions &the grant and applicable laws, regulations, and requirements pertaining thereto. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services in the amount of $40,581.00, as set forth in the City Manager's letter, dated March 20, 2006, to Council is hereby ACCEPTED. 2. The City Manager, or her designee, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of this grant, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. All documents shall be approved as to form by the City Attorney. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-I591 Telephone: (540) 853-2333 Fax: (540) 853 1138 City Web: www.roanokeva.gov March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe,Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Juvenile Accountability Block Grant Award No. 06-H3221JB04 Background: The Department of Criminal Justice Services notified the City of Roanoke and Roanoke County of an allocation of funds under the Juvenile Accountability Block Grant Program (JABG). The allocation of $40,581 in federal funds was awarded jointly to the two jurisdictions. A joint local match of $4,509 is required. Considerations: The allocation formula provides for $28,339 federal and $3,149 cash match from the City of Roanoke and $12,242 federal and $1,360 cash match from Roanoke County. Staff from the jurisdictions have met and developed program proposals for the use of the funding. Roanoke County will provide a substance abuse intervention education program through the schools. Roanoke, in collaboration with the Boys and Girls Club and Total Action Against Poverty will provide services to students suspended or otherwise absent from school during the day. TAP-Project Recovery will help adjudicated youth avoid the negative risks and unproductive lifestyles that often correlate with dropping out of school. Honorable Mayor and Members of City Council March 20, 2006 Page 2 Funding for the City's match of $3,149 is available in account 001-630-1270- 2010, Human Services Support. The City of Roanoke will serve as the fiscal agent for the funds. Recommended Action: Authorize the City Manager or her designee to accept the $40,581 JABG grant allocated to Roanoke for $28,339, and Roanoke County for $12,242 and to execute the agreement from the Department of Criminal Justice Services for the funds. Adopt the accompanying budget ordinance to establish revenue estimates totaling $45,090. Appropriate funding in the same amount to an expenditure account to be established by the Director of Finance in the Grant Fund and transfer $3,149 from Human Services Support account (001-630-1270-2010) to the Grant Fund account established above. Respectfully submitted, DLB:ct C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol Tuning, Human Services Coordinator CM06-00037 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-467 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37332-032006 appropriating $41,278.00 for the Learn and Serve K-12 Virginia program, and amending and reordaining certain sections of the 2005-2006 School Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis Avenue, S. E., Roanoke, Virginia 24014 Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 L:\CLERK~DATA\CKEW1 ~AGENDA CORRESPONDENCE~3genda correspondence 06~Mar 06~Vlar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37332-032006. AN ORDINANCE to appropriate funding from the Federal Government for the Learn and Serve K-12 Virginia program, amending and reordaining certain sections of the 2005-2006 School Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 School Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: School Fund Appropriations Compensation of Substitute Teachers Compensation of Counselors Compensation of Clerical Retirement-HIC VRS Social Security Retirement-VRS Health Insurance Maintenance Service Contracts Printing and Binder Services Conventions/Education Education and Recreational Supplies Revenues Federal Grant Receipts 030-062-6891-6315-0021 $ 1 O0 030-062-6891-6315-0123 4,000 030-062-6891-6315-0151 8,000 030-062-6891-6315-0200 25 030-062-6891-6315-0201 926 030-062-6891-6315-0202 625 030-062-6891-6315-0204 550 030-062-6891-6315-0332 26,160 030-062-6891-6315-0351 450 030-062-6891-6315-0554 187 030~062-6891-6315-0614 255 030-062-6891-1102 41,278 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. City of Roanoke School Board RO. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951 Kathy G. Stockburger, Cha/r David B. Trinkle, M.D., V~be Cha/r Jason E. Bingham David B. Carson William H. Lindsey Alvin L. Nash Courtney A. Penn Marvin 1~ Thompson, Superintendent Cindy H. Lee, C/erg of the Board March 20, 2006 The Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on March 7, the Board respectfully requests City Council to appropriate $41,278.00 for the Learn and Serve K-12 Virginia program to provide hands-on education and career development for students at William Fleming High School and Taylor Learning Academy. This continuing program is one hundred percent reimbursed by federal funds. The School Board thanks you for your approval of the appropriation request. Sincerely, re CC: Mrs. Kathy G. Stockburger Mr. Marvin T. Thompson Mr. Bernard J. Godek Mr. Kenneth F. Mundy Mrs. Darlene Burcham Mr. William M. Hackworth Mr. Jesse A. Hall Mr. Jim Newman (with accounting details) JESSE A. HALL Director of Finance email: jesse hal[(~ci.r oanok¢ .va.us March 20, 2006 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director emm]: alln shawver(~ci.roanoke.va.us Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: SUBJECT: School Board Appropriation Request As a result of official School Board action at its meeting on March 7, 2006, the Board respectfully requests City Council to appropriate $4] ,278 for the Learn and Serve K-12 Virginia program to provide hands-on education and career development for students at William Fleming High School and Taylor Learning Academy. This continuing program is one hundred percent reimbursed by federal funds. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined above. Sincerely, Jesse A. Hall Director of Finance C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Sherman M. Stovall, Director of Management and Budget Marvin T. Thompson, Superintendent of City Schools City of Roanoke School Board RO. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951 Kathy G. Stockburger, Chair David B. Trinkle, M.D., V~e Cha/r Jason E. Bingham David B. Carson William H. Lindsey Alvin L. Nash Courtney A. Penn Marvin Ii Thompson, Superintendent Cindy H, Lee, Clerk of the Board March 20, 2006 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: The attached request should be included on City Council's March 20 agenda. Thank you for your assistance. Sincerely, Cind~H.~ou;tPo:~ re Enc. cc: Mr. Jim Newman CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-467 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37333-032006 appropriating $103,370.00 from the School Food Services Fund Unappropriated Fund Balance, and amending and reordaining certain sections of the 2005-2006 School and School Food Services Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Kathy G. Stockburger, Chair, Roanoke City School Board, 2506 Cornwallis Avenue, S. E., Roanoke, Virginia 24014 Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 L:\CLERK~)ATA\CKEW 1 ~AGENDA CORRESPONDENCE~agenda correspondence 06~Mar 06~Mar 20 06 correspondence.doc IN THE COUNCIL Of THE CITY Of ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37333-032006. AN ORDINANCE to appropriate funding from the School Food Services Fund Unappropriated Fund Balance, amending and reordaining certain sections of the 2005- 2006 School and School Food Services Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 School and School Food Services Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: School Fund Appropriations School Furniture Revenues Transfer from School Food Services Fund Fund Balance Reserved for Insurance Claims-Schools School Food Services Fund · Appropriations Transfer to School Fund Fund Balance Reserved for Insurance Claims-Schools Unappropriated 030-065-7600-6896-0822 $ 3,370 030-060-6000-1112 53,370 030-3340 50,370 032-065-7600-6788-9530 53,370 032-3340 50,000 032-3325 (103,370) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. City of Roanoke School Board P.O. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951 Kathy G. Stockburger, Chair David B, Trinkle, M.D., Vice Chair Jason E. Bingham David B. Carson William H. Lindsey Alvin L. Nash Courtney A. Penn Marvin T. Thompson, Supeffntendent Cindy H. Lee, Clerk of the ~ard March 20, 2006 The Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on February 14, the Board respectfully requests City Council to appropriate $3,370 from the School Food Services Unappropriated Fund Balance to fund school-based furniture. Additionally, the remaining $100,000 balance of the School Food Services Unappropriated Fund Balance should be transferred to reserves for Workers' Compensation in the School Operating Fund ($50,000) and the School Food Services Fund ($50,000). The School Board thanks you for your approval of the appropriation and transfer request. Sincerely, Cindy H/Poulton, Clerk re CC: Mrs. Kathy G. Stockburger Mr. Marvin T. Thompson Mr. Bernard ]. Godek Mr. Kenneth F. Mundy Mrs. Darlene Burcham Mr. William M. Hackworth Mr. Jesse A. Hall Mr. Jim Newman JESSE A. HALL Director of Finance March 20, 2006 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director emaik ~rlll shawver~ci roanoke.va.us Honorable Honorable Honorable Honorable Honorable Honorable Honorable C. Nelson Harris, Mayor Beverly T. Fitzpatrick, Jr., Vice Mayor M. Rupert Cutler, Council Member Alfred T. Dowe,Jr., Council Member Sherman P. Lea, Council Member Brenda L. McDaniel, Council Member Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: SUBJECT: School Board Appropriation Request As a result of official School Board action at its meeting on February 14, 2006, the Board respectfully requests City Council to allocate $103,370 from the School Food Services Unappropriated Fund Balance as follows: transfer $3,370 to the School Fund to finance the purchase of school-based furniture; transfer $50,000 to the Reserve for Workers' Compensation in the School Fund; and transfer $50,000 to establish a Reserve for Workers' Compensation in the School Food Services Fund. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined above. Sincerely, Jesse A. Hall Director of Finance C: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Sherman M. Stovall, Director of Management and Budget Marvin T. Thompson, Superintendent of City Schools City of Roanoke School Board P.O. Box 13145, Roanoke VA 24031 · 540-853-2381 · FAX 540-853-2951 Kathy G. Stockburge~ David 8. Tdnkle, M.D., k/de Chair Jason E. Bingham David B. Carson William H. Lindsey Alvin L. Nash Courtney A. Penn Marvin ]% Thompson, ~euperintendent Cindy H. Lee, Clerk of the ~oar# March 20, 2006 Mrs. Mary F. Parker, CMC/AAE City Clerk City of Roanoke Roanoke, VA 24011 Dear Mrs. Parker: The attached appropriation and transfer request should be included on City Council's March 20 agenda. This request is in addition to the appropriation request submitted earlier. Thank you for your assistance. Sincerely, Poulton, Clerk re Enc. cc: Mr. Jim Newman MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE C1TY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'trginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk March 22, 2006 File #15-110-247 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 20, 2006, you were reappointed as a Commissioner of The Hotel Roanoke Conference Center Commission, for a term commencing April ] 3, 2006 and ending April 12, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, lam enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks ofyourappointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Darlene L. Burcham March 22, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation or your willingness to continue your service to the City of Roanoke as a Commissioner of The Hotel Roanoke Conference Center Commission. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: William White, Sr., Chair, The Hotel Roanoke Conference Center Commission, 3698 Partridge Lane, N. W., Roanoke, Virginia 24017 Deborah J. Moses, Director, Hotel Roanoke Conference Center Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the twentieth day of March, 2006, DARLENE L. BURCHAM was reappointed as a Commissioner of The Hotel Roanoke Conference Center Commission, for a term commencing April 13, 2006 and ending April 12, 20]0. Given under my hand and the Seal of the City of Roanoke this twenty-second day of March, 2006. City Clerk MARY E PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'rrginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.u s STEPHANIE M. MOON, CMC Deputy City Clerk SHE1LA N. HARTMAN Assistant City Clerk March 22, 2006 File #15-110-178 Mr. Tuan Reynolds 1621 Downing Street, N. W. Roanoke, Virginia 24012 Dear Mr. Reynolds: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 20, 2006, you were reappointed as a member of the Fair Housing Board, for a term commencing April ], 2006 and ending March 31,2009. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia(1950), as amended, lam enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Tuan Reynolds March 22, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Fair Housing Board. Sincerely, ~)~ Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Angle Williamson, Secretary, Fair Housing Board Stephanie M. Moon, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the twentieth day of March, 2006, Tuan Reynolds, was reappointed as a member of the Fair Housing Board, for a term commencing April 1, 2006 and ending March 31,2009. Given under my hand and the Seal of the City of Roanoke this twenty-second day of March, 2006. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us March 22, 2006 File #15-67-110 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Ms. Mary F. Monk 3343 Pittsfield Circle, N. W. Roanoke, Virginia 2401 7 Dear Ms. Monk: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 20, 2006, you were reappointed as a member of the Parks and Recreation Advisory Board, for a term commencing April 1, 2006 and ending March 31,2009. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." L:\CLERK\DATA\CKEW 1 ~oath and leaving servic¢~Parks and Rec~Mary F monk 3 09 oath.doc Ms. Mary F. Monk March 22, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Parks and Recreation Advisory Board. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Steven C. Buschor, Director, Parks and Recreation Carl H. Kopitzke, Chair, Parks and Recreation 2314 Martin Lane, S. W., Roanoke, Virginia 24015 Stephanie M. Moon, CMC, Deputy City Clerk Advisory Board, L:\CLERK~DATA\CKEWI ~oath and leaving servic¢~Parl~ and Rec~Mary F monk 3 09 oath.doc COMMONWEALTH OF VIRGINIA) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the twentieth day of March, 2006, MARY F. MONK was reappointed as a member of the Parks and Recreation Advisory Board, for a term commencing April I, 2006 and ending March 31,2009. second day of March, 2006. Given under my hand and the Seal of the City of Roanoke this twenty- City Clerk L:\C LERK\DATA\CKEW 1 ~oath and leaving service~Parks and Rec~lary F monk 3 09 oath.doc MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'uginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk March 22, 2006 File #15-110-318 Mr. Quentin J. White 4502 Oleva Street, N. W. Roanoke, Virginia 24017 Dear Mr. White: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 20, 2006, you were appointed as a member of the Human Services Advisory Board, to fill the unexpired term of Corinne B. Gott, deceased, ending September 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Quentin J. White March 22, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Human Services Advisory Board. Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the twentieth day of March, 2006, QUENTIN J. WHITE was appointed as a member of the Human Services Advisory Board, to fill the unexpired term of Corinne B. Gott, deceased, ending September 30, 2008. Given under my hand and the Seal of the City of Roanoke this twenty- second day of March, 2006. City Clerk MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, XSrginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk @ci.roanoke.va.us March 22, 2006 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #51 Briggs W. Andrews, Secretary Carillon Medical Center Secretary, CHS, Inc. 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 Stephen B. Allen, Managing Member B & B Holdings, LLC 217 Reserve Avenue, S. W. Roanoke, Virginia 24016 Gentlemen: I am enclosing copyofOrdinance No. 37334-032006 amending §36.2-100~ Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to reflect that Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001, 1031902 and 1032201, containing 22.1530 acres, more or less, be designated as a comprehensive overlay district to be known as the Riverside Center Comprehensive Sign Overlay District, zoned INPUD, Institutional Planned Unit Development District, as set forth in the First Amended Petition filed in the Office of the City Clerk on February 8, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F.' Parker, CMC City Clerk MFP:ew Enclosure L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCEAagenda correspondence 06~Mar 06~Mar 20 06 correspondence.doc Briggs W. Andrews Stephen B. Allen March 22, 2006 Page 2 pc: Norfolk Southern Railway Co., 110 Franklin Road, S. E., Roanoke, Virginia 24011 Virginia Scrap Iron & Metal Co., P. O. Box 8278, Roanoke, Virginia 24014 Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Timberbrook Properties VI, LLC, 5100 Bernard Drive, S.W., Roanoke, Virginia 24018 Richard A. Rife, Chair, City Planning Commission, 1326 Grandin Road, S. W., Roanoke, Virginia 24015 Rolanda B. Russell, Assistant City Manager for Community Development Steven J. Talevi, Assistant City Attorney Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Martha P. Franklin, Secretary, City Planning Commission L:\CLERK~DATA\CKEW 1 ~AGENDA CORRESPONDENCE~agenda correspondence 06ffvlar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of Match, 2006. No. 37334-032006. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to establish a comprehensive sign overlay district within the City of Roanoke to be known as the Riverside Center Comprehensive Sign Overlay District; and dispensing with the second reading by title of this ordinance. WHEREAS, Carillon Medical Center, CHS,/nc., and B & B Holdings LLC, have made application to the Council of the City of Roanoke, Virginia ("City Council"), to establish a comprehensive sign overlay district on the hereinafter described property within the City to be known as the Riverside Center Comprehensive Sign Overlay District, zoned INPUD District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on March 20, 2006, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed establishment of the Riverside Center Comprehensive Sign Overlay District; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require that the hereinafter described property located on or near the Reserve Avenue, S.W., area, being more specifically identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001, 1031902 and 1032201, containing 22.1530 acres, more or less, should be designated as a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District, zoned IN-PUD, as herein provided, and finds that such district meets the standards set forth in §36.2-336, Code of the City of Roanoke (1979), as amended, and will serve the public purposes and objectives set forth in §36.2-600 of the Code of the City of Roanoke (1979), as amended, at least as well, or better, than the signage that would otherwise be required or permitted by Chapter 36.2. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001, 1031902 and 1032201, containing 22.1530 acres, more or less, be, and are hereby, designated as a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District, zoned INPUD, as set forth in the First Amended Petition filed in the Office of the City Clerk on February 8, 2006. 2. ordinance by title is hereby dispensed with. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ATTEST: City Clerk, - Architectural Review Board Board of Zoning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540)853-1730 Fax: (540)853-1230 E-mail: planning @ ci.roanoke.va.us March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Carillon Medical Center, CHS, Inc., and B & B Holdings, LLC to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S.W., area, more specifically identified as Official Tax Nos. 1032203, 1032209, 1032208, ]032207, 1032106, 1032005, 1032002, 1032001, 1031902, 1032201, 1032105, 1032104, 1032103, 1032102, 1032101, and 1032006, such district to include regulations pertaining to the size, location, height, materials, landscaping, text, color, calculation of sign area and illumination of certain proposed signs on the subject property. Planning Commission Action: Planning Commission public hearing was held on Thursday, February 16, 2006. By a vote of 5-0 (Mr. Scholz absent and Mr. Manetta stepping down from discussion and vote), the Commission recommended that City Council approve the petition. Background: At its December 20, 2004, meeting, City Council rezoned the subject properties from HM, Heavy Manufacturing District, and C-1, Office District, to INPUD, Institutional Planned Unit Development District. The petitioner now requests that the City establish a Comprehensive Sign Overlay District. The petition was filed on January 5, 2006. An amended petition was filed on February 8, 2006. During the Planning Commission public hearing, Commissioners discussed the proposed methods of illumination of the signs and the overall lighting plan for the Riverside Center. No citizens spoke to the request. Considerations: Surroundinq Zoninq Districts and Land Uses The surrounding land uses and zoning districts include: RM-2, Residential Mixed Density District is north of the subject property and is primarily composed of single- and two-family dwellings on Maple and Clarke Avenues. INPUD, Institutional Planned Unit Development District exists to the east, south, and westoftheproperty. To the east there are currently industrial uses that will be converted to institutional uses consistent with the South Jefferson Redevelopment Area. To the south is the River's Edge Sports Complex, which contains Victory Stadium and a variety of recreational fields. West of the site, between the railroad tracks and the river, is a commercial property. Proposed Riverside Center Comprehensive Sign Overlay District The Riverside Center Comprehensive Sign Overlay District is proposed to contain several types of uniformly designed signs that will be consistent with the buildings and site design as shown on the adopted INPUD Development Plan and the Redevelopment Plan for the South Jefferson Redevelopment Area. The District will contain a single development identification sign that will be located at the corner of Jefferson Street and Reserve Avenue. There will also be freestanding signs at the primary vehicular entrances, at select primary building entrances, and at the entrances/exits or parking structures or lots. Building mounted signs will be located at the primary building entrances and upper story wall signs will comply with Section 36.2-671 of the Zoning Ordinance. All signs will be composed of a brushed metal material and will be placed upon a concrete base, a core-ten steel panel, or metal post. With the exception of directional signs, all signs will be illuminated using Iow-voltage lighting and or light emitting diodes (LED). Compliance with Comprehensive Siqn Overlay District Standards The proposed Riverside Center Sign Overlay District fulfills the standards of the Overlay District, as set forth in Section 36.2-336(c). The sign designs and materials are consistent with the building and site design guidelines as described in the Redevelopment Plan. The signs will be ofabrushed metal material and placed upon earth tone concrete or core-ten steel core panels. These materials are consistent with the predominate building material of brick and natural anodized metal window mullions and storefronts. The signage also appears to be integrated well with the overall Riverside Center site design. For 2 example, the Development Identification Sign is designed to mirror the radius of the building located at the corner of Jefferson Street and Reserve Avenue. The sign base will also serve as a concrete retaining wall for fill material on the site. Finally, proposed maximum signage area for the entire development is significantly less than would otherwise be permitted in an INPUD. Redevelopment Plan for the South Jefferson Redevelopment Area The adopted INPUD Development Plan for Riverside Center states that it will be designed and constructed in accordance with design guidelines contained in the Redevelopment Plan for the South Jefferson Redevelopment Area, which was adopted by City Council on March 19, 2001, by Resolution No. 35248-031901. The Redevelopment Plan divides a 1 lO-acre area south of downtown into three districts: Jefferson Street Corridor, Campus and Institutional Area, and The Crossing. The subject parcels are part of the Campus area. South Jefferson Redevelopment Area design standards and the supplemental guidelines for the Campus and Institutional Area provide guidelines to ensure new development fits with the local character while raising the quality of the built environment in the project area. Guidelines are set forth for sustainable design standards, building materials, on-site lighting, landscaping, andsignage. The sign designs and materials for Riverside Center Comprehensive Overlay District are consistent with the building and site design guidelines as described in the Redevelopment Plan. Compatibility with the Comprehensive Plan The following actions and statements of Vision 2001-2020, the City's Comprehensive Plan are relevant to the consideration of this petition: Support the redevelopment of the South Jefferson Redevelopment Area (SJRA) by coordinating with participating organizations such as Carillon, Virginia Tech, and the University of Virginia (ED A19, p.61). · Visual clutter and excessive lighting should be discouraged. Signs should be consolidated and attractively designed (CD, p. 91). Recommendation: By a vote of 5-0, the Planning Commission recommends that City Council approve the petition. The Commission finds that the proposed Riverside Center Comprehensive Sign Overlay District is consistent with the design guidelines of the Redevelopment Plan of the South Jefferson Redevelopment Area, is compatible with Vision 2001-2020, and fulfills the Comprehensive Sign Overlay District Standards. Respectfully submitted, C~RiLc~e ,~C ~ai! m~ City Planning Commission CC: Darlene L. Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Petitioner 4 MARY F. pARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Xruginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maih clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEIi~ N. HARTMAN Assistant City Clerk February 9, 2006 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Pursuant to Section 36.2-540(c)(4) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a First Amended Petition received in the City Clerk's Office on February 8, 2006, from Carillon Medical Center, CHS, Inc., and B & B Holdings, LLC to establish a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District on 16 tracts of land located on or near Reserve Avenue, S. W., identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001, 1031902 and 1032201 zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. Mary F. Parker, CMC City Clerk MFP:ew Enclosures Richard A. Rife, Chair February 9, 2006 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council Briggs W. Andrews, Secretary, Carillon Medical Center, and Secretary, CHS, Inc., 213 S. Jefferson Street, Suite 720, Roanoke, Virginia 24011 Stephen B. Allen, Managing Member, B & B Holdings, LLC, 217 Reserve Avenue, S. W., Roanoke, Virginia 24016 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney AMENDED PETITION TO AMEND THE ZONING ORDINANCE AND ZONING MAP IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA IN RE: Establishment of a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Oveday District on sixteen (16) parcels of land lying in the City of Roanoke, on or near Reserve Avenue, identified herein with the Roanoke City Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 10321061 1032105, 1032104~ 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 1031902 and 1032201 containing 22.1530 acres, more or less, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Carillon Medical Center is the owner of the parcels having the Official Tax Nos. 1032203, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 and 1031902, ("CMC Parcels"); CHS, Inc. is the owner of the parcel having the official Tax No. 1032201 ("CHS, Inc. Parcel"); and B & B HOLDINGS LLC is owner of the parcels having the Official Tax Nos. 1032209 and 1032208 ("B & B Parcels") which constitutes the real estate commonly identified as Phase I in the South Jefferson Redevelopment Plan (the "Property"). Said Property is currently zoned INPUD, Institutional Planned Unit DeVelopment District,. entitled Riverside Corporate Centre. ^ map of the Property to be included in the proposed district is attached as Exhibit A. Pursuant to Section 36.2-540, Code of the City of Roanoke (1979), as amended, the Petitioners request that the Property be included in Riverside Center Comprehensive Sign Oveday District and that the District signage be regulated by the comprehensive signage plan submitted in conjunction with this Petition, which is entitled Riverside Centre Comprehensive Sign Oveday District, attached as Exhibit B. The Petitioners believe that the creation of the proposed oveday district will provide the opportunity for innovative signage for the INPUD, allow a development identification sign more in keeping in size and mass to the scale of the INPUD, further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan and serve the purposes set forth in Section 36.2-660 Code of the City of Roanoke (1979), as amended by increasing the likelihood that this underutilized commercial real estate will be redeveloped, increase employment activities for its citizens, increase the cities tax base and make the city a more desirable location for new development. Further, Petitioners believe that the proposed plan is consistent with the intent of the South Jefferson Redevelopment Area Campus and Institutional District Standards and the INPUD itself. Attached as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the Property to be affected. WHEREFORE, the Petitioners request that the proposed overlay district be created and that the above-described parcels of land be included in that district as requested in accordance with the provisions of the Zoning Ordinance. Respectfully submitted this o~ ~ day of February, 2006. Respectfully submitted, CARILLON MEDICAL CENTER (Owner: CMC Parcels) Briggs W./~,ndrews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) CHS, Inc. (Owner: CHS, Inc. Parcels) Briggs W. Ar/drews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) 2 B & B HOLDINGS LLC (Owner: B & B Parcels) Title: Stephen Brad Allen, Managing Member Address: 217 Reserve Avenue Roanoke, Virginia 24016 Telephone No.: 540 343 1586 3 EXHIBIT A MAP OF PROPOSED DISTRICT 4 Exhibit A EXHIBIT B RIVERSIDE CORPORATE CENTRE COMPREHENSIVE SlGNAGE PLAN 5 36. 2-337 Riverside Center Comprehensive Sign Overlay District (a) The purpose of this Section is to permit the use of publicly visible signs .as they apply to the Riverside Center, a 26.4 acre INPUD located in the South Jefferson Redevelopment area while at the same time serving the public purposes Set forth in Section 36.2-660. (b) Development Identification Sign (1) One development identification sign for the INPUD shall be permitted at the corner of South Jefferson Street and Reserve Avenue and shall be subject to the standards and locations set forth in Figures 337-1 through 337-4. (c) Freestanding Signs O) Freestanding signs shall be limited to directional signage, primary vehicular entrances into Riverside Center, and primary building entrances within the Riverside campus. Freestanding building entrance signs shall not be used if building mounted signs are used. Freestanding signs shall be subject to the standards and locations set forth in Figures 337~5 through 337-9. (2) Freestanding signs shall comply with Section 36.2-670. (3) Freestanding signs at primary vehicular entrances (A) Primary vehicular entrances are main visitor entrances located on Reserve Avenue, South Jefferson Street, and Franklin Road. See Figures 337-5 and 337-6 for locations of primary vehicular entrances. (B) A maximum of (8) Freestanding vehicular entrance signs shall be allowed. (4) Freestanding Signs at primary building entrances (A) Primary building entrances are those points of access into buildings from within the Riverside campus and include primary building entrances along Reserve Avenue and South Jefferson Street. See Figures 337-7 and 337-8 for locations of primary building entrances. (B) Freestanding signs at primary building entrances shall be one-sided with sign face facing toward entering pedestrians. (C) Freestanding signs at primary building entrances shall be within 20' of any edge of primary entrance opening. (D) A maximum of (2) primary building entrance signs per building shall be allowed and a cumulative total of primary building entrance signs shall not exceed (24) signs. (5) Freestanding Directional Signage (A) Directional signs shall be limited to the entrances and/or exits of parking structures, and parking lots, identifying the parking type upon entering, and identifying directional elements upon exiting, and are subject to the standards set forth in Figure 337-9. (B) Arrows shall be used to identify direction to other buildings, structures, and parking lots. (C) A cumulative total of directional signs shall not exceed (30) signs. (6) The cumulative square footage of sign area for Freestanding signs shall not exceed (0.5) square foot per foot of linear lot frontage. (d) Building Mounted Signs (~) Building mounted signs shall be placed on building entrances, and shall not be used if freestanding building entrance signs are used, and shall be subject to the standards and locations set forth in Figures 337-10 and 337-11. (2) Building mounted signs shall comply with Section 36.2-671. (3) A maximum of (2) building mounted signs per building shall be allowed and a cumulative total of building mounted signs shall not exceed (24) signs. (4) The cumulative square footage of sign area for Building Mounted signs shall not exceed (I) square foot per foot of linear building frontage. (e) Upper Story Wall Signs (1) All upper story wall signs shall comply with Section 36.2-672. LLI O0 ~:/181H)~I 338 - S31aV^ Z 1.1.1 ~o, Z I-- Z LU 'XVlN .,0-~ ~ NII~ ,,0-~ ONIN~dO ::ION~"d. LN::I -IO ! Z I~..o O0 ~ ~O~w W Z ~)NIN:4clO ::IONV~.LN~I ..-IO UJ 0 EXHIBIT C NAMES, ADDRESSES AND TAX NUMBERS OF OWNER{S) OF ALL ADJACENT LOTS PROPERTY ADDRESS TAX MAP OWNER(S) NO. City of Roanoke 215 Church Avenue SW 1040202 RM 250, Roanoke, Virginia 24011 Norfolk and 110 Franklin Road SE 1039003 Southern Roanoke, Virginia 24011 Railway Co. Virginia Scrap P.O. Box 8278 4040102, Iron & Metal Co. Roanoke, Virginia 24014 4040103, 4040104, 4040105, 4040201, Roanoke P.O. Box 6359 4040207, Redevelopment Roanoke, VA 24017 4040202, and Housing 4040204, Authority 4040206, 4040203, 4040301, 4040303, 4040306 Timberbrook 6100 Bernard Drive 1040102 Properties VI Roanoke, Virginia 24018 LLC 6 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times ............................................... + ....................... CARILION MEDICAL CENTER 213 S JEFFERSON STREET, SUITE 7 ROANOKE VA 24011 REFERENCE: 80137747 9478045 NOTICEOFPUBLICHEARIN State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this __~_~__~ay of March 2006. Witness my hand and official seal. _~i__7~~~_ t ary Pub~lic My ~ommission e~p~s __~~LT_~__(~_-~. PUBLISHED ON: 03/08 03/15 TOTAL COST: FILED ON: 386.40 03/15/06 AuthorizedSignature: ........ ~ , Billing Services Represe~ative NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article 5 and Section 36.2-336 of Chapter 36.2, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a public heating on Monday, March 20, 2006, at 7:00 p.m., in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, on the question of the establishment of a Comprehensive Sign Overlay District to be known as the Riverside Center Comprehensive Sign Overlay District on 16 tracts of land located on or near the Reserve Avenue, S.W., area, more specifically identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032005, 1032002, 1032001, 1031902, 1032201, 1032105, 1032104, 1032103, 1032102, 1032101, and 1032006, such district to include regulations pertaining to the size, location, height, materials, landscaping, text, color, calculation of sign area, and illumination of certain proposed signs on the subject properties. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on the above date and be heard on the question. If you are a person with a disability who needs accommodations for this public heating, contact the City Clerk's Office, 853-2541, by Thursday, March 16, 2006. GIVEN under my hand this 6 th day of i',larch ,2006. Mary F. Parker, City Clerk. K \NOTICES/N-SIGN OVERLAy DISTRICT 032006 DOC Notice to Publisher: Publish in the Roanoke Times once on Wednesday, March 8, 2006, and Wednesday, March 15, 2006. Send affidavit to: Mary F. Parker, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Carillon Medical Center Briggs W. Andrews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540) 224-5063 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2~011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E~mail: clcrk@ci.roanokewa.us March 9, 2006 File #51 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Norfolk and Southern Railway Co. Virginia Scrap Iron & Metal Co. Roanoke Redevelopment and Housing Authority Timberbrook Properties VI, LLC Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Councilofthe City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on the request of Carillon Medical Center, CHS, Inc., and B & B Holdings, LLC to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S. W. area, identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032005, 1032002, 1032001,1031902, 1032105, 1032104, 1032103, 1032102, 1032201, and 1032006, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540-853-1730. if you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, Stephanie M. Moon, CMC Deputy City Clerk SMM:ew L:\CLERK\DATA\CKEW 1 kPublic Hcarings~Public Hearings 2006~!AR 06~Atlorneys and Adjoining Property Owners.dec MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vhginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us March 9, 2006 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant Cily Clerk File #51 Briggs W. Andrews, Secretary Carillon Medical Center Secretary, CHS, Inc. 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 Stephen B. Allen, Managing Member B & B Holdings, LLC 217 Reserve Avenue, S. W. Roanoke, Virginia 24016 Dear Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on the request of Carillon Medical Center, CHS, Inc., and 8 & B Holdings, LLC, to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S. W. area, identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032005, 1032002, 1032001, 1031902, 1032105, 1032104, 1032103, 1032102, 1032201, and 1032006, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. For your information, I am enclosing copy of a report of the City Planning Commission and a notice of public hearing. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with regard to the City Planning Commission report should be directed to the Department of Planning, Building and Development at 540-853-1 730. L:\CLERK~DATA\CKEW1XPublic Hea~ngs~Public Heatings 2006XMAR 06~Attomeys and Adjoining Property Owners.doc Briggs W. Andrews, Secretary Stephen B. Allen, Managing Member March 9, 2006 Page 2 It will be necessary for you, or your representative, to be present at the March 20 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosure L:\CLERK~DATA\CKEW 1 h°ublic HearingshUublic Hearings 2006hMAR 06~At~omeys and Adjoining Property Ownets.dce NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday, February 16, 2006, at 1:30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to consider the following: Request from Carilion Medical Center, CHS, Inc., and B & B Holdings LLC to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S.W., area, more specifically identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032005, 1032002, 1032001, 1031902, 1032201, 1032105, 1032104, 1032103, 1032102, 1032101, and 1032006, such district to include regulations pertaining to the size, location, height, materials, landscaping, text, color, calculation of sign area and illumination of certain proposed signs on the subject property. A copy of the document is available for review in the Department of Planning Building and Economic Development, Room 166, Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the Department of Planning Building and Economic Development at 853-1 730 before 12:00 noon on the Tuesday before the date of the hearing listed above. Martha P. Franklin, Secretary City Planning Commission Please print in newspaper on Tuesday, January 3! and February 7, 2006 Please bill: Carillon Medical Center Briggs W. Andrews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, VA 24011 (540) 224-5063 Please send affidavit of publication to: Martha P. Franklin Department of Planning Building & Economic Development Room 166, Municipal Building, 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday, February 16, 2006, at 1:30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to consider the following: Request from Carillon Medical Center, CHS, Inc., and B & B Holdings LLC to establish a Comprehensive Sign Overlay District to properties in or near the Reserve Avenue, S.W., area, more specifically identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032005, 1032002, 1032001, 1031902, 1032201, 1032105, 1032104, 1032103, 1032102, 1032101, and 1032006, such district to include regulations pertaining to the size, location, height, materials, landscaping, text, color, calculation of sign area and illumination of certain proposed signs on the subject property. A copy of the document is available for review in the Department of Planning Building and Economic Development, Room 166, Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the Department of Planning Building and Economic Development at 853-1 730 before 12:00 noon on the Tuesday before the date of the hearing listed above. Martha P. Franklin, Secretary City Planning Commission Please print in newspaper on Tuesday, January 31 and February 7, 2006 Please bill: Carilion Medical Center Briggs W. Andrews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, VA 24011 (540) 224-5063 Please send affidavit of publication to: Martha P. Franklin Department of Planning Building & Economic Development Room 166, Municipal Building, 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1 730 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: Carillon Medical Center, CHS, inc., & B & B Holdings, LLC, Reserve Avenue, S.W., Tax Nos. 1032203, 2209, 2208, 2207, 2106, 2005, 2002, 2001, 1902, 2201,2105, 2104, 2103, 2102, 2101 and 2006 COMMONWEALTH OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) ) )AFFIDAVIT ) ) The affiant, Mar[ha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 27th day of January, 2006, notices of a public hearing to be held on the 16th day of February, 2006, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Tax No. Name Address 1040202 City of Roanoke City Railroad Property Norfolk and Southern Railway Co. 110 Franklin Road, SE Roanoke, VA 24011 4040102 4040103 4040104 4040105 4040201 VA Scrap Iron & Metal Co. PO Box 8278 Roanoke, VA 24014 4040207 4040202 4040204 4040206 4040203 4040301 4040303 4040306 RRHA P O Box 6359 Roanoke, VA 24017 1040102 Timberbrook Properties VI, LLC 5100 Bernard Drive Roa,noke, VA 24018 ~¢ Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 27th, day of January, 2006. Notary Public My Commission Expires: MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'ugim'a 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.~s STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk February 9, 2006 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Pursuant to Section 36.2-540(c)(4) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a First Amended Petition received in the City Clerk's Office on February 8, 2006, from Carillon Medical Center, CHS, Inc., and B & B Holdings, LLC to establish a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District on 16 tracts of land located on or near Reserve Avenue, S. W., identified as Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 103200S, 1032002, 1032001, 1031902 and 1032201 zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. Mary F. Parker, CMC City Clerk MFP:ew Enclosures Richard A. Rife, Chair February 9, 2006 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council Briggs W. Andrews, Secretary, Carilion Medical Center, and Secretary, CHS, Inc., 213 S. Jefferson Street, Suite 720, Roanoke, Virginia 24011 Stephen B. Allen, Managing Member, B & B Holdings, LLC, 217 Reserve Avenue, S. W., Roanoke, Virginia 240:~6 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney AMENDED PETITION TO AMEND THE ZONING ORDINANCE AND ZONING MAP IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA IN RE: Establishment of a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District on sixteen (16) parcels of land lying in the City of Roanoke, on or near Reserve Avenue, identified herein with the Roanoke City Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 1031902 and 1032201 containing 22.1530 acres, more or less, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Carillon Medical Center is the owner of the parcels having the Official Tax Nos. 1032203, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 and 1031902, ("CMC Parcels"); CHS, Inc. is the owner of the pamel having the official Tax No. 1032201 ("CHS, Inc. Pamel"); and B & B HOLDINGS LLC is owner of the parcels having the Official Tax Nos. 1032209 and 1032208 ("B & B Parcels") which constitutes the real estate commonly identified as Phase 1 in the South Jefferson Redevelopment Plan (the "Property"). Said Property is currently zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. A map of the Property to be included in the proposed district is attached as Exhibit A. Pursuant to Section 36.2-540, Code of the City of Roanoke (1979), as amended, the Petitioners request that the Property be included in Riverside Center Comprehensive Sign Oveday District and that the District signage be regulated by the comprehensive signage plan submitted in conjunction with this Petition, which is entitled Riverside Centre Comprehensive Sign Overlay District, attached as Exhibit B. The Petitioners believe that the creation of the proposed overlay district will provide the opportunity for innovative signage for the INPUD, allow a development identification sign more in keeping in size and mass to the scale of the INPUD, further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan and serve the purposes set forth in Section 36.2-660 Code of the City of Roanoke (1979), as amended by increasing the likelihood that this underutilized commercial real estate will be redeveloped, increase employment activities for its citizens, increase the cities tax base and make the city a more desirable location for new development. Further, Petitioners believe that the proposed plan is consistent with the intent of the South Jefferson Redevelopment Area Campus and Institutional District Standards and the INPUD itself. Attached as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the Property to be affected. WHEREFORE, the Petitioners request that the proposed overlay district be created and that the above-described parcels of land be included in that district as requested in accordance with the provisions of the Zoning Ordinance. Respectfully submitted this ~ ~ day of February, 2006. Respectfully submitted, CARILLON MEDICAL CENTER (Owner: CMC Parcels) Briggs W.//[ndrews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) CHS, Inc. (Owner: CHS, Inc. Parcels) Briggs W. A~c~rews, Secretary 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) B & B HOLDINGS LLC (Owner: B & B Parcels) Title: Stephen B~d Allen, Managing Member Address: 217 Reserve Avenue Roanoke, Virginia 24016 Telephone No.: 540 343 1586 EXHIBIT A MAP OF PROPOSED DISTRICT 4 Exhibit A EXHIBIT B RIVERSIDE CORPORATE CENTRE COMPREHENSIVE SIGNAGE PLAN 5 36. 2-337 Riverside Center Comprehensive Sign Overlay District (a) The purpose of this Section is to permit the use of publicly visible signs as they apply to the Riverside Center, a 26.4 acre INPUD located in the South Jefferson Redevelopment area while at the same time serving the public purposes set forth in Section 36.2-660. (b) Development Identification Sign (1) One development identification sign for the INPUD shall be permitted at the corner of South Jefferson Street and Reserve Avenue and shall be subject to the standards and locations set forth in Figures 337-1 through 337-4. (c) Freestanding Signs Freestanding signs shall be limited to directional signage, primary vehicular entrances into Riverside Center, and primary building entrances within the Riverside campus. Freestanding building entrance signs shall not be used if building mounted signs are used. Freestanding signs shall be subject to the standards and locations set forth in Figures 337-5 through 337-9. (2) Freestanding signs shall comply with Section 36.2-670. (3) Freestanding signs at primary vehicular entrances (A) Primary vehicular entrances are main visitor entrances located on Reserve Avenue, South Jefferson Street, and Franklin Road. See Figures 337-5 and 337-6 for locations of primary vehicular entrances. (B) A maximum of (8) Freestanding vehicular entrance signs shall be allowed. (4) Freestanding Signs at primary building entrances (A) Primary building entrances are those points of access into buildings from within the Riverside campus and include primary building entrances along Reserve Avenue and South Jefferson Street. See Figures 337-7 and 337-8 for locations of primary building entrances. (B) Freestanding signs at primary building entrances shall be one-sided with sign face facing toward entering pedestrians. (C) Freestanding signs at primary building entrances shall be within 20' of any edge of primary entrance opening. (D) A maximum of (2) primary building entrance signs per building shall be allowed and a cumulative total of primary building entrance signs shall not exceed (24) signs. (5) Freestanding Directional Signage (A) Directional signs shall be limited to the entrances and/or exits of parking structures, and parking lots, identifying the parking type upon entering, and identifying directional elements upon exiting, and are subject to the standards set forth in Figure 337-9. (B) Arrows shall be used to identify direction to other buildings, structures, and parking lots. (C) A cumulative total of directional signs shall not exceed (30) signs. (6) The cumulative square footage of sign area for Freestanding signs shall not exceed (0.5) square foot per foot of linear lot frontage. (d) Building Mounted Signs (1) Building mounted signs shall be placed on building entrances, and shall not be used if freestanding building entrance signs are used, and shall be subject to the standards and locations set forth in Figures 337-10 and 337-11. (2) Building mounted signs shall comply with Section 36.2-671. (3) A maximum of (2) building mounted signs per building shall be allowed and a cumulative total of building mounted signs shall not exceed (24) signs. (4) The cumulative square footage of sign area for Building Mounted signs shall not exceed (1) square foot per foot of linear building frontage. (e) Upper Story Wall Signs (1) All upper story wall signs shall comply with Section 36.2-672. Z LU LU Z ~/181HXg 33S ' S31~VA z LU W 'XVI~I.O-.9- NII~ ,,O-.S Om~ O0 E)NIN=IdO ::10 NV'd. LN=1 .-IO ILl Z Z $00 'XV',N .0-.l ~ 0 Z 0 Ll.I LL~ o~ ~)NIN3clO ::NON~:IJ.N3:10 /,/ / IJ.I EXHIBIT C NAMES, ADDRESSES AND TAX NUMBERS OF OWNER(S) OF ALL ADJACENT LOTS PROPERTY ADDRESS TAX MAP OWNER(S) NO. City of Roanoke 215 Church Avenue SW 1040202 RM 250, Roanoke, Virginia 24011 Norfolk and 110 Franklin Road SE 1039003 Southern Roanoke, Virginia 24011 Railway Co. Virginia Scrap P.O. Box 8278 4040102, Iron & Metal Co. Roanoke, Virginia 24014 4040103, 4040104, 4040105, 4040201, Roanoke P.O. Box 6359 4040207, Redevelopment Roanoke, VA 24017 4040202, and Housing 4040204, Authority 4040206, 4040203, 4040301, 4040303, 4040306 Timberbrook 5100 Bernard Drive 1040102 Properties VI Roanoke, Virginia 24018 LLC 6 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maik clerk@ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk January 5, 2006 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition received in the City Clerk's Office on January 5, 2006, from Robert B. Manetta, Attorney, representing Carillon Medical Center, to establish a comprehensive sign overlay district to be known as the Riverside Center Comprehensive Sign Overlay District on 15 tracts of land located on or near Reserve Avenue, containing 22.1530 acres, more or less, identified as Official Tax Nos. 1032203, 1032205-1032209, inclusive, 1032101-1032106, inclusive, 1032002, 1032001, 1031902, and 1032201, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. Sincerely, Deputy City Clerk SMM:ew Enclosures Richard A. Rife, Chair January 5, 2006 Page 2 pc: Susan S. Lower, Director, Reap Estate Valuation The Honorable Mayor and Members of the Roanoke City Council Robert B. Manetta, Attorney, 213 S. Jefferson Street, Suite 720, Roanoke, Virginia 24011 Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney PETITION TO AMEND THE ZONING ORDINANCE AND ZONING MAP IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA IN RE: Establishment of a comprehensive sign overlay district to be know as the Riverside Center Comprehensive Sign Overlay District on fifteen (15) pamels of land lying in the City of Roanoke, on or near Reserve Avenue, identified herein with the Roanoke City Official Tax Nos. 1032203, 1032209, 1032208, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 1031902 and 1032201 containing 22.1530 acres, more or less, zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioners, Carillon Medical Center is the owner of the parcels having the Official Tax Nos. 1032203, 1032207, 1032106, 1032105, 1032104, 1032103, 1032102, 1032101, 1032006, 1032005, 1032002, 1032001 and 1031902, ("CMC Parcels"); CHS, Inc. is the owner of the parcel having the official Tax No. 1032201 ("CHS, Inc. Parcel"); and B & B HOLDINGS LLC is owner of the parcels having the Official Tax Nos. 1032209 and 1032208 ("B & B Parcels") which constitutes the real estate commonly identified as Phase 1 in the South Jefferson Redevelopment Plan (the "Property"). Said Property is currently zoned INPUD, Institutional Planned Unit Development District, entitled Riverside Corporate Centre. A map of the Property to be included in the proposed district is attached as Exhibit A. Pursuant to Section 36.2-540, Code of the City of Roanoke (1979), as amended, the Petitioners request that the Property be included in Riverside Center Comprehensive Sign Overlay District and that the District signage be regulated by the comprehensive signage plan submitted in conjunction with this Petition, which is entitled Riverside Centre Comprehensive Sign Overlay District, attached as Exhibit B. The Petitioners believe that the creation of the proposed overlay district will provide the opportunity for innovative signage for the INPUD, allow a development identification sign more in keeping in size and mass to the scale of the INPUD, further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan and 'serve t'he purposes set forth in Section 36.2-660 Code of the City of Roanoke (1979), as amended. Further, Petitioners believe that the proposed plan is consistent with the intent of the South Jefferson Redevelopment Area Campus and Institutional District Standards and the INPUD itself. Attached as Exhibit C are the names, addresses, and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the Property to be affected. WHEREFORE, the Petitioners request that the proposed overlay district be created and that the above-described parcels of land be included in that district as requested in accordance with the provisions of the Zoning Ordinance. Respectfully submitted this ~ dayof January, 2006. Respectfully submitted, CARILLON MEDICAL CENTER (Owner: CMC Parcels) Briggs W.rews, Secretar~ 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) CHS, Inc. (Owner: CHS, Inc. Parcels) Briggs W. Ar~r~ews, S~cret~r~ 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 (540 224 5063) B & B HOLDINGS LLC (Owner: B & B Parcels) Title: Step~ Brad Allen, Managing Member Address: 217 Reserve Avenue Roanoke, Virginia 24016 Telephone No.: 540 343 1586 3 EXHIBIT A MAP OF PROPOSED DISTRICT 4 Exhibit A Purpose The purpose of this Division is to permit the use of publicly visible signs as they apply to the Riverside Center, a 26.4 acre INPUD located in the South Jefferson Redevelopment area while at the same time serving the public purposes set forth in Section 36.2-660. Definitions Signs and their characteristics, as used in this Division, shall be defined as set forth in Section 36.2-662. Development Identification Sign One development identification sign for the INPUD shall be permitted at the corner of South Jefferson Street and Reserve Avenue and shall be subject to the following standards: (a) Sign shall be set on an arc with a broad radius so as to be within an acceptable sight line from the Jefferson Street Side and Reserve Avenue Side. (b) Sign shall be a minimum of 30 feet from the any face of curb at the intersection. (c) Sign wall shall be a maximum of 12' in height. (d) A single sign face shall be a maximum of 8' in height and not to exceed 600 square feet. (e) Sign face lettering shall be a maximum of 16" in height. (f) Sign face lettering shall be a bold-block style font. (g) At night sign face lettering shall be illuminated blue in color. (h) Supplemental flood lighting shall be permitted. (i) Sign face shall be a brushed metallic finish or similar material. (j) Sign face shall be supported on a monolithic retaining wall that is an earth-tone color. (k) Supporting anchors shall not be visible on sign face. (1) The back of sign wall shall be permitted to retain earthen fill. (m) Landscaping shall be implemented around the sign wall. Landscaping shall be used to screen the back of wall and not to exceed 2' above sign wall height. As an illustration of the regulations set forth above, signage shall substantially conform to the look as set forth in Exhibit D. Freestanding Signs Freestanding signs shall be limited to principal vehicular entrances into Riverside Center, and near building main entrances, and shall not be used if building mounted signs are used. Freestanding signs shall be subject to the following standards: Freestanding Signs at principal vehicular entrances into Riverside Center: (a) Signage material shall demonstrate similar materials, colors, illumination, verbiage, and font style as set forth by the development identification sign. (b) The sign shall be a minimum of 5 feet in height and not exceed 8 feet in height. (c) The sign shall be a minimum of 4 feet in width. (d) All principal vehicular entrance signs shall be the same size, shape, material, color, and use the same lighting. Signs shall be placed similarly at each entrance. (e) Signs shall be placed parallel to the entering private street, and setback a minimum of 12 feet from face of curb of the entering private street. (f) The street address may be permitted on the sign face using the same font style. The text size shall be at least 2 points smaller than the identification text. (g) Similar landscaping material as used at the development identification sign shall be permitted. As an illustration of the regulations set forth above, signage shall substantially conform to the look as set forth in Exhibit D. Freestanding Signs at main building entrances: (a) Signs shall not exceed 6 feet in height. (b) Signs shall not exceed 3 feet in width. (c) Signage material shall demonstrate similar materials, colors, illumination, verbiage, and font style as set forth by the development identification sign. (d) Signs shall identify the building. Only the building name shall be permitted to be backlit. (e) Ali building entrance signs shah be the same size, shape, material, color, and use the same lighting. Signs shall be placed in the same substantial location at each entrance. (f) Signs will be illuminated to make them clearly visible at night. (g) Detachable tenant nameplates shall be the same material as the sign face and the nameplate width shall extend to 4 inches of each side of sign. Tenant nameplates shall be no taller than 2 inches above and below the tenant name. Tenant nameplates shall be permitted to extend off surface of sign face no more than 1 inch. Tenant names shall conform to the same font style as set forth by the development identification sign. Backlit tenant text and/or nameplates shall not be permitted. Font color shall be blue in color. As an illustration of the regulations set forth above, signage shall substantially conform to the look as set forth in Exhibit D. Building Mounted Signs Building mounted signs shall be placed on at least one per building entrance, and shall not be used if freestanding building entrance signs are used, and shall be subject to the following standards: (a) Signs shall not exceed 4 feet in height. (b) Signs shall not exceed 3 feet in width. (c) The top most part of sign shall not exceed 7 feet from grade. (d) Signs shall be placed a maximum of 10 feet away from the door entrance it serves. (e) Signage material shall demonstrate similar materials, colors, illumination, verbiage, and font style as set forth by the development identification sign. (f) All building mounted signs shall be the same shape, material, color, and use the same lighting. Signs shall be placed in the same substantial location at each entrance. (g) Signs shall identify the building and shall be in the same font style as set forth by the development identification sign. Only the building name shall be permitted to be backlit. (h) Signs will be illuminated to make them clearly visible at night. (i) Detachable tenant nameplates shall be the same material as the sign face and the nameplate width shall extend to 4 inches from each side of sign. Nameplates shall be no taller than 2 inches above and below the tenant name. Nameplates shall be permitted to extend off surface of sign face no more than 1 inch. Tenant names shall conform to the same font style as set forth by the development identification sign. Backlit tenant text and/or nameplates shall not be permitted. Font color shall be "Carilion Blue". (j) No building-mounted sign shall cover, cross, or otherwise hide any cornice, column, belt course, window, or balcony of a building, or any portion of such feature. As an illustration of the regulations set forth above, signage shall substantially conform to the look as set forth in Exhibit D. Upper Story Wall Signs Where on-premise upper story wall signs are used, the sign area of such wall signs shall be calculated separately and shall not be computed in the maximum total square footage of building-mounted sign area. Such upper story wall signs shah be subject to the following standards: (a) Upper story wall signs shall be limited to identification signs. (b) Upper story wall signs shall be limited to a height above 25 feet on building facade on which the sign is placed. (c) No upper story wall sign shall cover, cross, or otherwise hide any cornice, column, belt course, window, or balcony of a building, or any portion of such feature. (d) Adjacent to and facing Jefferson Street, the maximum area for upper story wall sign will be 5 percent of the surface area of the building facade. The maximum sign area per facade for any other upper story wall signs shall be 2 percent of the surface area of the building fa~:ade on which the sign is placed, up to a maximum of 300 square feet. Parking and Directional Signage Parking and directional signs shall be limited to the entrances and/or exits of parking structures, and parking lots, identifying the parking type upon entering, and identifying directional elements upon exiting, and shall be subject to the following standards: (a) Signs shall be of similar materials, font styles as set forth by the development identification sign. (b) Signs shall be pole mounted. Poles will be comlimentary or of similar material and color as sign face. (c) Signs shall not exceed 7 feet in height. (d) Signs shall not exceed 5 feet in width. (e) Font color shall be blue in color. (f) Locational arrows shall be used to identify direction to other buildings, structures, parking lots, etc. and shall be blue in color. As an illustration of the regulations set forth above, signage shall substantially conform to the look as set forth in Exhibit D. Additional Standards The overall sign area in the Riverside Center Comprehensive Sign Overlay District shall not exceed the combined total of freestanding and building-mounted sign allocation of the otherwise applicable zoning district sign regulations. The height limits of the applicable zoning district sign regulations shall not be exceeded. Development Identification Sign Freestanding Sign Building Mounted Sign Parking and Directional Signs Side 1 Side 2 EXHIBIT C NAMES, ADDRESSES AND TAX NUMBERS OF OWNER(S) OF ALL ADJACENT LOTS PROPERTY ADDRESS TAX MAP OWNER(S) NO. City of Roanoke 215 Church Avenue SW 1040202 RM 250, Roanoke, Virginia 24011 Norfolk and 110 Franklin Road SE 1039003 Southern Roanoke, Virginia 24011 Railway Co. Virginia Scrap P.O. Box 8278 4040102, Iron & Metal Co. Roanoke, Virginia 24014 4040103, 4040104, 4040105, 4040201, Roanoke P.O. Box 806 4040207, Redevelopment Fostoria, Ohio 44830 4040202, and Housing 4040204, ;Authority 4040206, 4040203, 4040301, 4040303, 4040306 Timberbrook 5100 Bernard Drive 1040102 Properties VI Roanoke, Virginia 24018 LLC 8 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Xr~rginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ci.roanoke.va.us March 22, 2006 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #51 George I. Vogel, Ill, Attorney Vogel and Cromwell 204 McClanahan Street, S. W. Roanoke, Virginia 24014 Dear Mr. Vogel: I am enclosing copyofOrdinance No. 37335-032006 amending §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the proffered conditions as set forth in the Second Amended Petition filed in the City Clerk's Office on February 22, 2006, with regard to a tract of land located at 3806 Thirlane Road, N. W., identified as Official Tax No. 6520105, so that the property is zoned I-1, Light Industrial District, with proffered conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosure L:\CLERK~DATA\CKEW1 ~AGENDA CORRESPONDENCE~agenda correspondence 06\Mar 06',Mar 20 06 correspondence.doc George I. Vogel, Ill, Attorney March 22, 2006 Page 2 pc: Kayser Properties LTD, 1202 Corporate Circle, Roanoke, VA 2401 8 Mr. and Mrs. Clive E. Rice, 3906 Thirlane Road, N. W., Roanoke, Virginia 24019 Mr. and Mrs. Calvin W. Powers, P. O. Box 12068, Roanoke, Virginia 24022 B T Property, LLC, P. O. Box 28606, Atlanta, Georgia 30358 Robert C. Crawford,Jr., Managing Member, 2217 Crystal Spring Avenue, S. W., Roanoke, Virginia 24014 Richard A. Rife, Chair, City Planning Commission, 1326 Grandin Road, S. W., Roanoke, Virginia 24015 Rolanda B. Russell, Assistant City Manager for Community Development Steven J. Talevi, Assistant City Attorney Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Martha P. Franklin, Secretary, City Planning Commission L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~,genda correspondence 06~Mar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF TIKE CITY OF ROANOKE, VIRGINIA, The 20th day of March, 2006. No. 37335-032006. AN ORDINANCE to amend §36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by amending the conditions presently binding upon certain property conditionally zoned I-1, Light Industrial District; and dispensing with the second reading by title of this ordinance. WHEREAS, Crawford Development Co., LLC, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to amend certain conditions presently binding upon a tract of land located at 3806 Th/dane Road, N.W., being designated as Official Tax No. 6520105, which property is zoned I- 1, Light Industrial District, with proffers, such proffers being accepted by the adoption of Ordinance No. 35071-100200, adopted October 2, 2000, and amended by the adoption of ordinance No. 37025-041805, adopted April 18, 2005; WHEREAS, Crawford Development Co., LLC, seeks to amend proffers currently binding on the subject property zoned I-1, Light Industrial District, with proffers, with such new proffers as set forth in the Second Amended Petition filed in the City Clerk's Office on February 22, 2006; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public heating on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on March 20, 2006, after due and timely notice thereof as required by §36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the proffers applicable to the subject property, is of the opinion that the conditions now binding upon a tract of land located at 3806 Thiflane Road, N.W., being designated as Official Tax No. 6520105, should be amended as requested, and that such property be zoned I-l, Light Industrial Dis~ct, with proffers as set forth in the Second Amended Petition filed in the City Clerk's Office on February 22, 2006. THEREFORE, BE IT ORDAEqED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the proffered conditions as set forth in the Second Amended Petition filed in the City Clerk's Office on February 22, 2006, so that the subject property is zoned I-1, Light Industrial District, with such proffers. 2. ordinance by title is hereby dispensed with. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this City Clerk. Architectural Review Board Board of Znning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning @ ci.roanoke.va.us March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Crawford Development Co., LLC. to repeal and replace proffered conditions on property located at 3806 Thirlane Road, N.W., Official Tax No. 6520105, such new proffers relating to the design and materials of structures proposed to be built on the subject property, the proposed possible uses to be placed on the property, and the proposed vegetative buffer for the subject property. Planning Commission Action: Planning Commission public hearing was held on Thursday, February 16, 2006. By a vote of 5-0 (Mr. Scholz absent and Mr. Rife stepping down from discussion and vote), the Commission recommended approval of a Second Amended Petition to Amend Proffered Conditions. A Second Amended Petition to Amend Proffered Conditions was filed on February 22, 2006. Background: At its October 2, 2000, meeting, by Ordinance No. 35071-100200, City Council rezoned the subject property from Residential-Agricultural (RA) District to Light Manufacturing (LM) District, with conditions. By Ordinance No. 37025-041805, City Council amended the proffered conditions, to extend the timeframe in which the petitioner was required to obtain permanent Certificates of Occupancy. Most recently, on December 5, 2005, City Council rezoned the property from LM District to Light Industrial (I-1) District, as part of a comprehensive rezoning of the City. With that action, however, existing proffered conditions remained in force. The petitioner, Crawford Development, Co., LLC, now requests the repeal of proffers accepted under Ordinance No. 37025-041805 and that proffers set forth in the First Amended Petition to Amend Proffered Conditions be approved. During the Planning Commission public hearing, Commissioners discussed the land uses permitted by the amended proffers. In response to a Commissioner's concern, the petitioner amended Proffer No. 3 to specify a "Leyland Cypress" tree to be used for the buffer planting. No citizens spoke to the request. Considerations: Surroundinq Zoninq Districts and Land Uses The subject property is located adjacent to the southwest border of the Roanoke Regional Airport. Much ofthe surrounding land uses are in the Airport Development (AD) District. The property is adjacent to the following land uses and zoning districts. AD, Airport Development District, is located east of the property and contains the Roanoke Regional Airport, the United Parcel Service (UPS), Federal Express, and several other light industrial operations. I-1, Light Industrial District, is south of the property and contains a vacant parcel immediately adjacent to it and Johnson and Johnson Vision Products across 1-581. ROS, Recreation and Open Space District, is located west of the subject property, across 1-581 and currently contains the Countryside Golf Course. RA, Residential-Agricultural District, is west and north of the property and contains a vacant parcel and three properties with single-family detached residential dwellings on each. Each dwelling fronts on Thirlane Road. Conditions Proffered by the Petitioner The petitioner requests that the following proffers be repealed: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of the 2 buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for laboratories and testing facilities not accessory to a specific use including photographic laboratories, industrial testing facilities and similar uses; general storage and warehousing establishments engaged in the storage of the miscellaneous merchandise not for sale on the same premises; establishments engaged in the wholesale distribution of goods; manufacturing establishments primarily engaged in the manufacture, assembly, missing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where such manufacturing, assembling, mixing, processing or other processes related to the creation of new products, and retail sales of foods manufactured on the premises, are wholly enclosed in a building; general service establishments primarily engaged in the repair or maintenance of goods or items including automobiles, trucks, construction equipment and the provision of business services provided all repair and maintenance activities are wholly enclosed in a building and provided that the gross floor area of all new buildings for such uses is not less than five thousand (5,000) square feet; or, upon the granting of a special exception by the Roanoke City Board of Zoning Appeals, general and professional offices, including financial institutions provided the gross floor area of such use exceeds twenty thousand (20,000) square feet. 3. Either two, three or four buildings shall be constructed on the subject property and they shall provide at least 40,000 square feet of usable, interior commercial or light manufacturing space. Permanent certificates of occupancy shall be issued for at least two of the buildings within seven (7) years of acceptance of these proffers by City Council. 4. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property, beginning approximately 125 feet from the southeast corner and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. The petitioner requests that the following proffers be adopted: The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of the buildings will be either brick or painted split block matching the color of the brick. The subject property shall only be used for the following uses permitted in the I-1, Light Industrial District: business service establishments, not otherwise listed in the Use Matrix; Employment or temporary labor services; financial institutions; offices, general or professional; offices, general or professional, large scale; Caterers, commercial; Drivewthru facilities, subject to Sec. 36.2-409; studio/multimedia production facilities; Laboratories, testing and research; Laboratories, dental, medical, or optical; Bakeries, confectionary, or similar food production, Retail; Contractor or tradesman's shops, general or special trade; Dry cleaning and laundry pick-up stations; Dry cleaning plants or commercial laundry; General service establishments, not otherwise listed in the Use Matrix; Janitorial services establishments; Commercial printing establishments; Electrical component assembly, wholesale distribution; Manufacturing beverage or food processing, excluding poultry and animal slaughtering and dressing; Warehouses; Educational facilities, business school or non-industrial trade school; Educational facilities, Industrial trade school; Educational facilities, School for the arts; Government offices or other government facility, not otherwise listed in the Use Matrix; Wireless telecommunications facilities, stealth, subject to Section 36.2-432; Broadcasting studios of stations. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property, beginning approximately 125 feet from the southeast corner and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of Leland Cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. This amendment of the proffers will remove restrictions relating to the minimum size of the office uses as well as make the list of permitted uses consistent with those contained in the current zoning ordinance. 4 Development Status The petitioner has obtained a Certificate of Occupancy on the first building constructed on the property and a second building is now under construction. They have also submitted a preliminary plan to subdivide the property so that the buildings may be located on separate tax parcels. Compatibility with the Comprehensive Plan The following action statement of Vision 2001-2020, the City's Comprehensive Plan is relevant to the consideration of this petition: · Revise the zoning ordinance to permit small-acreage, mixed-use (flex- space) development. Recommendation: By a vote of 5-0, the Commission recommended that City Council approve the Second Amended Petition to Amend Proffered Conditions. The petition is consistent with the Comprehensive Plan and with the uses permitted in the I-1, Light Industrial District. Respectfully submitted, Richard A. Rife, Chairma~qz(~-[ City Planning Commission CC: Darlene L. Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Petitioner SECOND AMENDED PETITION TO AMEND PROFFERED CONDITIONS IN THE COUNCIL OF THE CITY OF ROANOKE, ViRGINIA RE: Amendment of Proffered Conditions in connection with a tract of land lying east of 1-551, located at 3806 Thirlane Road and designated as Tax Map No. 6520105 TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: By Ordinance No. 35071-100200, at the request of Azile S. Delpierre, represented at the time by Robert C. Crawford, Jr. of Crawford Development Co., LLC, City Council rezoned the property identified as Tax Map No. 6520105 fi.om RA, Residential Agricultural District to LM, Light Manufacturing District, with proffered conditions. A map of the property is attached hereto as Exhibit I. By Ordinance No. 37025-041805, at the request of Crawford Development, LLC, City Council amended the proffered conditions as stated in the above referenced ordinance approving the zoning change. As part of a comprehensive rezoning adopted by City Council on December 5, 2005, the property was rezoned fi.om Lm, Light Manufacturing, to I-1, Light Industrial. Pursuant to Sec. 15.2-2303(A) of the Code of Virginia (1950), as amended, the conditions of the City Council remain in effect. The Petitioner hereby requests that the following proffers enacted by Ordinance No. 35071-100200 as amended by Ordinance No. 37025-041805 be re-amended by the City Council. The Petitioner believes that the amendments will allow for the development of the subject property in furtherance of the intent and purposes of the City Zoning Ordinance and its Comprehensive Plan as they have been recently amended. The proffers, as amended in Ordinance 37025-041805 are as follows: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for laboratories and testing facilities not accessory to a specific use including photographic laboratories, industrial testing facilities and similar uses; general storage and warehousing establishments engaged in the storage of miscellaneous merchandise not for sale on the same premises; establishments engaged in the wholesale distribution of goods; manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in a building; general service establishments primarily engaged in the repair or maintenance of goods or items including automobiles, trucks, construction equipment and the provision of business services provided all repair and maintenance activities are wholly enclosed in a building and provided that the gross floor area of all new buildings for such uses is not less than five thousand (5,000) square feet; or, upon the granting of a special exception by the Roanoke City Board of Zoning Appeals, general and professional offices, including financial institutions provided the gross floor area of such use exceeds twenty thousand (20,000) square feet. 3. Either two, three or four buildings shall be constmcted on the subject property and they shall provide at least 40,000 square feet of usable, interior commercial or light manufacturing space. Permanent certificates of occupancy shall be issued for at least two of the buildings within seven (7) years of the acceptance of these proffers by City Council. 4. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. The Petitioner hereby requests that the following proffers be enacted to replace those proffers set forth above: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for the following uses permitted in the I-1, Light Industrial District: Business service establishments, not otherwise listed in the Use Matrix; Employment or temporary labor services; financial institutions; offices, general or professional; offices, general or professional, large scale; Caterers, commercial; Drive-thru facilities, subject to Sec. 36.2-409; studio/multimedia production facilities; Laboratories, testing and research; Laboratories, dental medical or optical; Bakeries, confectionary, or similar food production, Retail; Contractor or tradesman's shops, General or Special Trade; Dry cleaning and laundry pick-up stations; Dry cleaning plants or commercial laundry; General service establishments, not otherwise listed in the Use Matrix; Janitorial services establishments; Commercial printing establishments; Electrical component assembly, wholesale distribution; Manufacturing beverage or food processing, excluding poultry and animal slaughtering and dressing; Warehouses; Educational facilities, business school or non-industrial trade school; Educational facilities, Industrial trade school; Educational facilities, School for the arts; Government offices or other government facility, not otherwise listed in the Use Matrix; Wireless telecommunications facilities, stealth, subject to Section 36.2-432; Broadcasting studios or stations. 3. Upon completion of thc construction of the first building on thc subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of Leyland Cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the subject property. WHEREFORE, the Petitioner requests that the above-described amended proffers be approved as herein set out in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. CRAWFORD DEVELOPMENT CO., LLC BY: R.~OBERT C. CRAWFORD y EXHIBIT 2 - ADJACENT PROPERTY OWNERS Kayser Properties LTD 1202 Corporate Circle 6520106 Roanoke, Virginia 24018 Clive E. Rice and Betty Ann Rice 3906 Thirlane Road, NW 6520104 Roanoke, Virginia 24019 Calvin W. Powers and Mary C. P.O. Box 12068 6520101 Powers Roanoke, Virginia 24022 BT Property, LLC P.O. Box 28606 6520107 Atlanta, Georgia 30358 The Roanoke Times Roanoke, Virginia ~$~U~ Affidavit of Publication The Roanoke Times ................................................ + ......... ArUale 6 of ~hapter 36.2, ~ - - VOGEL, GEORGE I, III 204 MCCLANAHAN, SW ROANOKE VA 24014 NOTICEOFPUBLICHEARIN REFERENCE: 80028828 9478067 State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of virginia, do certify that the annexed notice was published in said newspapers on the followin9 dates: City/County of Roanoke, Commonwealth/State of Viral, pla. Sworn and subscribed before me this _l_~_~?_day of March 2006. Witness my hand and official seal. ~f'c o m m 1 s s~'---/-~ e~~~ ~ i ~_~_~_~___. PUBLiSHeD ON: 03/08 03/15 TOTAL COST: 645.84 FILED ON: 03/15/06 Billing Servi¢ (1979), as amended, tBe Council of the City of Roanoke will hold a Publ;; Hearing on Mond=y, March 20, 2006, at 7:00 p.m., in the Council Chamber In the Noel C. Taylor Muhl¢lp~ Building, 215 Churoh Avenue, $,W., Roanoke, Sec on 36.2-432;; NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article 5 of Chapter 36.2, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Heating on Monday, March 20, 2006, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor Municipal Building, 215 Chumh Avenue, S.W., Roanoke, Virginia, on the question of amending proffered conditions presently binding upon property located at 3806 Thirlane Road, N.W., and designated as Official Tax No. 6520105, such new proffers relating to the design and material of structures proposed to be built on the subject property, and the proposed possible uses to be allowed on the property, which uses include Business service establishments, not otherwise listed in the Use Matrix; Employment or temporary labor services; Financial institutions; Offices, general or professional; Offices, general or professional, large scale; Caterers, commercial; Drive-thru facilities, subject to Sec. 36.2-409; Studio/multimedia production facilities; Laboratories, testing and research; Laboratories, dental medical or optical; Bakeries, confectionary, or similar food production, Retail; Contractor or tradesman's shops, General or Special Trade; Dry cleaning and laundry pick-up stations; Dry cleaning plants or commercial laundry; General service establishments, not otherwise listed in the Use Matrix; Janitorial services establishments; Commercial printing establishments; Electrical component assembly, wholesale distribution; Manufacturing beverage or food processing, excluding poultry and animal slaughtering and dressing; Warehouses; Educational facilities, business school or non-industrial trade school; Educational facilities, Industrial trade school; Educational facilities, School for the arts; Government offices or other government facility, not otherwise listed in the Use Matrix; Wireless telecomsnunications facilities, stealth, subject to Section 36.2-432; Broadcasting studios or stations; and such proffers requiring that a buffer will be planted and maintained on the K/NOTICES/N AMEND PROFFERS THIRLANE ROAD (032006) BOC southern boundary of the subject property, consisting of two parallel rows, five feet apart, of Leyland Cypress trees within a 15' wide strip, with the two rows being staggered so as to provide a screen of live trees. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building. All parties in interest may appear on the above date and be heard on the question. If you are a person with a disability who needs accommodations for this public heating, contact the City Clerk's Office, 853-2541, by Thursday, March 16, 2006. GiVEN under my hand this 6th day of March ,2006. Mary F. Parker, City Clerk. K:/NOTICES/N - AMEND PROFFERS THIKLANE ROAD (032006).DOC Notice to Publisher: Publish in the Roanoke Times once on Wednesday, March 8, 2006, and Wednesday, March 15, 2006. Send affidavit to: Mary F. Parker, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 Send bill to: George I. Vogel, III, Esquire Vogel and Cromwell 204 McClanahan Street, S.W. Roanoke, Virginia 24014 (540) 982-1220 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, xr~rginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us March 9, 2006 File #51 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Kayser Properties, LTD Mr. and Mrs. Clive E. Rice Mr. and Mrs. Calvin W. Powers B T Property, LLC Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Councilofthe City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on the request of George I. Vogel, III, Attorney, representing Crawford Development Company, LLC, for Amendment of Pro~ered Conditions in connection with the rezoning of a tract of and lying east of I~1 and located at 3806 Thirlane Road, N. W., Official Tax No. 6520105, such new proffers relating to the design and materials of structures proposed to be built on the subject property, the proposed possible uses to be placed on the property, and the proposed vegetative buffer for the subject property. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, Stephanie M. Moon, CMC / Deputy City Clerk SMM:ew L:\CLERK\DATA\CKEW1 ~Public Hcarings~Public Hearings 2006hMAR 06xAttomeys and Adjoining Property Owners.doc MARY F, PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'n'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.u s March 9, 2006 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk File #51 George I. Vogel, III, Attorney Vogel and Cromwell 204 McClanahan Street, S. W. Roanoke, Virginia 24014 Dear Mr. Vogel: Pursuant to provisions of Resolution No. 25523 adopted by the Councilofthe City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., City of Roanoke, on the request of Crawford Development Company, LLC, for Amendment of Proffere, j;J Conditions in connection with the rezoning of a tract of land lying east of 1~81 and located at 3806 Thirlane Road, N. W., Official Tax No. 6520105, such new proffers relating to the design and materials of structures proposed to be built on the subject property, the proposed possible uses to be placed on the property, and the proposed vegetative buffer for the subject property. For your information, I am enclosing copy of a report of the City Planning Commission and a notice of public hearing. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with regard to the City Planning Commission report should be directed to the Department of Planning, Building and Development at 540-853-1730. L:~CLERK\DATA\CKEWI~Public Hea~ngs~Public Hearings 2006XMAR 06~Attorneys and Adjoining Property Owners.doc George I. Vogel, III, Attorney March 9, 2006 Page 2 It will be necessary for you, or your representative, to be present at the March 20 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosure L:\CLERK~DATA\CKEW1 ~Public HearingsL°ubiic Hea6ngs 2006~4AR 06~Attoraeys and Adjoining Property Owners.doc NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday, February 16, 2006, at 1:30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., to consider the following: Request from Crawford Development Co., LLC. to repeal and replace proffered conditions on property located at 3806 Thirlane Road, N.W., Official Tax No. 6520105, such new proffers relating to the design and materials of structures proposed to be built on the subject property, the proposed possible uses to be placed on the property, and the proposed vegetative buffer for the subject property. A copy of said application is available for review in the Department of Planning Building and Economic Development, Room 166, Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the Department of Planning Building and Economic Development at 853-1730 before 12:00 noon on the Tuesday before the date of the hearing listed above. Martha P. Franklin, Secretary City Planning Commission Please print in newspaper on Tuesday, January 31 and February 7, 2006 Please bill: Robert C. Crawford, Managing Member Crawford Development Co., LLC 2217 Crystal Spring Avenue, S.W. Roanoke, VA 24014 (540) 527-1240 Please send affidavit of publication to: Martha P. Franklin Department of Planning Building & Economic Development Room 166, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE AMENDMENT OF PROFFERS REQUEST OF: Crawford Development Co., LLC, at 3806 Thirlane Road, N.W. ) Official Tax No. 6520105 )AFFIDAVIT COMMONWEALTH OF VIRGINIA TO-WIT: CITY OF ROANOKE The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 27th day of January, 2006, notices of a public hearing to be held on the 16t~ day of February, 2006, on the amendment of proffers captioned above to the owner or agent of the parcels listed below at their last known address: Tax No. 6520106 6520104 6520101 6520107 Name Address Kayser Properties LTD 1202 Corporate Circle, SW Roanoke, VA 24018 Clive and Betty Ann Rice 3906 Thidane Road, NW Roanoke, VA 24019 Calvin and Mary Powers P O Box 12068 Roanoke, VA 24022 B T Property, LLC Martha Pace Franklin P O Box 28606 Atlanta, GA 30358 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 27th day of January, 2006. Notary Public My Commission Expires: '.~- ,~ ~ -O~7 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, V'n'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us February 22, 2006 File #51 STEPHAN1E M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: I am enclosing copy of a Second Amended Petition received in the City Clerk's Office on February 22, 2006, from George I. Vogel, III, Attorney, representing Crawford Development Company, LLC, requesting Amendment of Proffered Conditions in connection with the rezoning of a tract of land lying east of 1-81 and located at 3806 Thirlane Road, N. W., Official Tax No. 6520105. ~~ ~ ~~Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures pc: The Honorable Mayor and Members of the Roanoke City Council George I. Vogel, III, Attorney, Vogel and Cromwell, 204 McClanahan Street, S. W., Roanoke, Virginia 24014 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney J. Frederick Gusler, City Planner VOGEL ~. CROMWELL, L,l.C. February 22, 2006 (HAND DELIVERED) Mary F. Parker, Clerk City of Roanoke 215 Church Ave., SW Room 456 Roanoke, Virginia 24011 RE: Crawford Develop~nent Co., LLC Petition to Amend Proffered Conditions Dear Ms. Parker: Enclosed please find a Second Amended Petition to Amend Proffered Conditions with regard to the above referenced petitioner along with three copies. Please file this at your earliest convenience. Thank you for your assistance. Enclosure cc: Martha Franklin MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vh'ginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-marl: clerk @ ci.roanoke.va.us January 31, 2006 File #51 STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: I am enclosing copy of a First Amended Petition received in the City Clerk's Office on January 31, 2006, from George I. Vogel, III, Attorney, representing Crawford Development Company, LLC, requesting Amendment of Proffered Conditions in connection with the rezoning of a tract of land located at 3806 Thirlane Road, N. W., Official Tax No. 6520105. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Enclosures Richard A. Rife, Chair January 31, 2006 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council George I. Vogel, III, Attorney, Vogel and Cromwell, 204 McClanahan Street, S. W., Roanoke, Virginia 24014 Robert C. Crawford, Jr., Managing Member, 2217 Crystal Spring Avenue, S. W., Roanoke, Virginia 24014 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Frederick Gusler, City Planner FIRST AMENDED PETITION TO AMEND PROFFERED CONDITIONS 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA RE: Amendment of Proffered Conditions in connection with a tract of land lying east of 1-581, located at 3806 Thirlane Road and designated as Tax Map No. 6520105 TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: By Ordinance No. 35071-100200, at the request of Azile S. Delpierre, represented at the time by Robert C. Crawford, Jr. of Crawford Development Co., LLC, City Council rezoned the property identified as Tax Map No. 6520105 from RA, Residential Agricultural District to LM, Light Manufacturing District, with proffered conditions. A map of the property is attached hereto as Exhibit I. By Ordinance No. 37025-041805, at the request of Crawford Development, LLC, City Council amended the proffered conditions as stated in the above referenced ordinance approving the zoning change. As part of a comprehensive rezoning adopted by City Council on December 5, 2005, the property was rezoned from Lm, Light Manufacturing, to I-l, Light Industrial. Pursuant to Sec. 15.2-2303(A) of the Code of Virginia (1950), as amended, the conditions of the City Council remain in effect. The Petitioner hereby requests that the following proffers enacted by Ordinance No. 35071-100200 as amended by Ordinance No. 37025-041805 be re-amended by the City Council. The Petitioner believes that the amendments will allow for the development of the subject property in furtherance of the intent and purposes of the City Zoning Ordinance and its Comprehensive Plan as they have been recently amended. The proffers, as amended in Ordinance 37025-041805 are as follows: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for laboratories and testing facilities not accessory to a specific use including photographic laboratories, industrial testing facilities and similar uses; general storage and warehousing establishments engaged in the storage of miscellaneous merchandise not for sale on the same premises; establishments engaged in the wholesale distribution of goods; manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in a building; general service establishments primarily engaged in the repair or maintenance of goods or items including automobiles, tracks, construction equipment and the provision of business services provided all repair and maintenance activities are wholly enclosed in a building and provided that the gross floor area of all new buildings for such uses is not less than five thousand (5,000) square feet; or, upon the granting of a special exception by the Roanoke City Board of Zoning Appeals, general and professional offices, including financial institutions provided the gross floor area of such use exceeds twenty thousand (20,000) square feet. 3. Either two, three or four buildings shall be constructed on the subject property and they shall provide at least 40,000 square feet of usable, interior commercial or light manufacturing space. Permanent certificates of occupancy shall be issued for at least two of the buildings within seven (7) years of the acceptance of these proffers by City Council. 4. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. The Petitioner hereby requests that the following proffers be enacted to replace those proffers set forth above: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for the following uses permitted in the I- 1, Light Industrial District: Business service establishments, not otherwise listed in the Use Matrix; Employment or temporary labor services; f'mancial institutions; offices, general or professional; offices, general or professional, large scale; Caterers, commercial; Drive-thru facilities, subject to Sec. 36.2-409; studio/multimedia production facilities; Laboratories, testing and research; Laboratories, dental medical or optical; Bakeries, confectionary, or similar food production, Retail; Contractor or tradesman's shops, General or Special Trade; Dry cleaning and laundry pick-up stations; Dry cleaning plants or commercial laundry; General service establishments, not otherwise listed in the Use Matrix; Janitorial services establishments; Commercial printing establishments; Electrical component assembly, wholesale distribution; Manufacturing beverage or food processing, excluding poultry and animal slaughtering and dressing; Warehouses; Educational facilities, business school or non-industrial trade school; Educational facilities, Industrial trade school; Educational facilities, School for the arts; Government offices or other government facility, not otherwise listed in the Use Matrix; Wireless telecommunications facilities, stealth, subject to Section 36.2-432; Broadcasting studios or stations. 3. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buff'er shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the subject property. WHEREFORE, the Petitioner requests that the above-described amended proffers be approved as herein set out in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. CRAWFORD DEVELOPMENT CO., LLC ROBERT C. CRAWFORD [ '~ IT S: (SEAL) EXHIBIT 2 - ADJACENT PROPERTY OWNERS Kayser Properties LTD 1202 Corporate Circle 6520106 Roanoke, Virginia 24018 Clive E. Rice and Betty Ann Rice 3906 Thiflane Road, NW 6520104 Roanoke, Virginia 24019 Calvin W. Powers and Mary C. P.O. Box 12068 6520101 Powers Roanoke, Virginia 24022 BT Property, LLC P.O. Box 28606 6520107 Atlanta, Georgia 30358 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, VLrginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk @ ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk January 5, 2006 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a petition received in the City Clerk's Office on January 5, 2006, from George I. Vogel, III, Attorney, representing Crawford Development Company, LLC, requesting Amendment of Proffered Conditions in connection with a tract of land located at 3806 Thirlane Road, N. W., Official Tax No. 6520105. Sincerely, Stephanie M. Moon, CMC k.~ Deputy City Clerk SMM:ew Enclosures Richard A. Rife, Chair January 5, 2006 Page 2 pc: The Honorable Mayor and Members of the Roanoke City Council George I. Vogel, III, Attorney, Vogel and Cromwell, 204 McClanahan Street, S. W., Roanoke, Virginia 24014 Robert C. Crawford, Jr., Managing Member, 2217 Crystal Spring Avenue, S. W., Roanoke, Virginia 24014 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney 2217 Crystal Spring Avenue, S. W., Roanoke, Virginia 24014 PETITION TO AMEND PROFFERED CONDITIONS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA RE: Amendment of Proffered Conditions in connection with a tract of land lying east of 1-581, located at 3806 Thirlane Road and designated as Tax Map No. 652O105 TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: By Ordinance No. 35071-100200, at the request of Azile S. Delpierre, represented at the time by Robert C. Crawford, Jr. of Crawford Development Co., LLC, City Council rezoned the property identified as Tax Map No. 6520105 from RA, Residential Agricultural District to LM, Light Manufacturing District, with proffered conditions. A map of the property is attached hereto as Exhibit I. By Ordinance No. 37025-041805, at the request of Crawford Development, LLC, City Council amended the proffered conditions as stated in the above referenced ordinance approving the zoning change. The Petitioner hereby requests that the following proffers enacted by Ordinance No. 6520107 as amended by Ordinance 37025-041805 be re-amended by the City Council. The Petitioner believes that the amendments will allow for the development of the subject property in furtherance of the intent and purposes of the City Zoning Ordinance and its Comprehensive Plan as they have been recently amended. The proffers, as amended in Ordinance 37025-041805 are as follows: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for laboratories and testing facilities not accessory to a specific use including photographic laboratories, industrial testing facilities and similar uses; general storage and warehousing establishments engaged in the storage of miscellaneous merchandise not for sale on the same premises; establishments engaged in the wholesale distribution of goods; manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in a building; general service establishments primarily engaged in the repair or maintenance of goods or items including automobiles, trucks, construction equipment and the provision of business services provided all repair and maintenance activities are wholly enclosed in a building and provided that the gross floor area of all new buildings for such uses is not less than five thousand (5,000) square feet; or, upon the granting of a special exception by the Roanoke City Board of Zoning Appeals, general and professional offices, including financial institutions provided the gross floor area of such use exceeds twenty thousand (20,000) square feet. 3. Either two, three or four buildings shall be constructed on the subject property and they shall provide at least 40,000 square feet of usable, interior commercial or light manufacturing space. Permanent certificates of occupancy shall be issued for at least two of the buildings within seven (7) years of the acceptance of these proffers by City Council. 4. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. The Petitioner hereby requests that the following proffers be enacted to replace those proffers set forth above: 1. The face of the first floor of the buildings constructed on the subject property will be built in substantial conformity with the elevations dated June 27, 2000, prepared by Rife + Wood, as shown on Exhibit A attached hereto. The sides of the buildings will be brick and the rear of each of the buildings will be either brick or painted split block matching the color of the brick. 2. The subject property shall only be used for: Business services, not otherwise listed in the Use Matrix; Employment or temporary labor service; financial institutions; office, general or professional offices; office, general or professional, large scale; Caterer, commercial; Drive-thru facility, subject to Sec. 36.2-409; studio/multimedia production facility; Laboratory, testing and research; Laboratory, dental medical or optical; Bakery, confectionary, or similar food production, Retail; Contractor or tradesman's shop, General or Special Trade; Dry cleaning and laundry pick- up station; Dry cleaning plant or commercial laundry; General service establishment, not otherwise listed in the Use Matrix; Janitorial services establishment; Commercial printing establishment; Electrical component assembly, wholesale distribution; Manufacturing beverage or food processing, excluding poultry and animal slaughtering and dressing; Warehouse; Educational facilities, business school or non-industrial trade school; Educational facifities, Industrial trade school; Educational facilities, School for the arts; Government offices or other government facility, not otherwise listed in the Use Matrix; Wireless telecommunications facility, stealth, subject to Section 36.2-432; Broadcasting studio or station. 3. Upon completion of the construction of the first building on the subject property and before a certificate of occupancy, either temporary or permanent, is issued for that building, a buffer shall be planted and maintained on the subject property. The buffer shall be located on the southern boundary of the subject property, beginning approximately 125 feet from the southeast comer and running parallel with 1-581 for 300 feet, and shall consist of two parallel rows, five feet apart, of cypress trees at least 8' in height, within a 15' wide strip. The two rows shall be staggered so as to provide maximum density screen of live trees. All planting shall be properly maintained and replaced as necessary. Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to and immediately across a street or road from the subject property. WHEREFORE, the Petitioner requests that the above-described amended proffers be approved as herein set out in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. CRAWFORD DEVELOPMENT CO., LLC BY: j~ (SEAL) ,r ROBERT C. C1LCpWFORD / EXHIBIT 2 - ADJACENT PROPERTY OWNERS Kayser Properties LTD 1202 Corporate Circle 6520106 Roanoke, Virginia 24018 Clive E. Rice and Betty Ann Rice 3906 Thiflane Road, NW 6520104 Roanoke, Virginia 24019 Calvin W. Powers and Mary C. P.O. Box 12068 6520101 Powers Roanoke, Virginia 24022 BT Property, LLC P.O. Box 28606 6520107 Atlanta, Georgia 30358 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #29-166-237 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37336-032006 authorizing conveyance of a 40-foot by 410-foot wide easement on City-owned property, identified as Official Tax Nos. 4150101R and 4150501 R, located adjacent to Riverview Boulevard and Arbor Avenue, S. E., to Appalachian Power Company to relocate and install new facilities, in connection with the Roanoke River Flood Reduction Project, upon certain terms and conditions, as more fully set forth in a letter from the City Manager addressed to the Council under date of March 20, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Marg F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Sarah E. Fitton, Real Estate Acquisition Specialist L:\CLERK~DATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06~4ar 06~ar 20 06 correspondence.doc 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of ltarch, 2006. No. 37336-032006. AN ORDINANCE authorizing the conveyance of an easement of an approximate width of 40 feet and an approximate length of 410 feet across City-owned property identified by Official Tax Map Nos. 4150101R and 4150501R, located adjacent to Riverview Boulevard, S.E., and Arbor Avenue, S.E., to Appalachian Power Company, to relocate and install new facilities, in connection with the Roanoke River Flood Reduction Project, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing was held on March 20, 2006, pursuant to §§ 15.2-1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. TH, EREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and {2ity Clerk are hereby authorized to execute and attest, respectively, in form approved by the City Attorney, the necessary documents donating and conveying an easement of an approximate width of 40 feet and an approximate length of 410 feet across City-owned property identified by Official Tax Map Nos. 4250101R and 4150501R, located adjacent to Riverview Boulevard, S.E., and Arbor Avenue, S.E., to Appalachian Power Company, to relocate and install new facilities, in connection with the Roanoke River Flood Reduction Project, as more particularly set forth in the March 20, 2006, letter of the City Manager to this Council. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853 1138 City Web: www.roanokeva.gov March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request of Appalachian Power Company for Easement on City Owned Property - #4150101R and #4150501R Appalachian Power Company has requested a variable width easement approximately 40' x 410' across city-owned property identified by Tax Map Nos. 4150101R and 4150501R, which are located along the Roanoke River near the intersection of Willow Street and Riverview Boulevard. The easement is needed to relocate an existing overhead power line and related facilities. The proposed easement is described in the attached Agreement, and shown on Drawing No. V- 1648. See Attachments #1 & #2. These facilities are being relocated in connection with the Roanoke River Flood Reduction Project. Recommended Action(s): Following a public hearing, authorize the City Manager to execute the appropriate documents granting an above-ground utility easement as described above to Appalachian Power Company, approved as to form by the City Attorney. Respectfully submitted, City Manager DLB/SEF Attachments C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Real Estate Acquisition Specialist CM06-00033 MAP NO. 3780-278-D1 W.O. NO. W001400101 PROPERTY NO. 1 JOB NO. 061019527 EAS NO. THIS AGREEMENT, made this day of ,2006, by and between the CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth of Virginia, herein called "GRANTOR," and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "APPALACHIAN." WITNESSETH: THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to APPALACHIAN, its successors and assigns, and the right, privilege and authority to said APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or lines for the purpose of transmitting electric power overhead on the property of the City of Roanoke, further identified as Roanoke City Tax Parcel numbers 4150101R and 4150501R in the City of Roanoke, Virginia. BEING a right of way and easement, in, on, along, through and across said lands for the relocation and installation of new facilities to accommodate the Roanoke River Flood Reduction Plan, as shown on that certain Appalachian Power Company Drawing V-1648, dated 1-31-06, entitled "Proposed Right of Way on Property of City of Roanoke", attached hereto and made a part hereof. TOGETHER with the right to said APPALACHIAN, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, and relocate at will, poles, with crossarms, wires, cables, guys, and anchors in, on, and under the premises above referred to; grounding systems and all other appurtenant THIS INSTRUMENT PREPARED BY APPALACHIAN POW~:R COMPANY, P.O. BOX 2021, ROANOKE, VA 24022-2121 equipment and fixtures (hereinafter called "Appalachian's Facilities"), and string wires and cables, adding thereto from time to time, in, on, along, over, through and across the above referred to premises; the right to cut down, trim, clear and/or otherwise control, and at Appalachian's option, remove from said premises any trees, overhanging branches, buildings or other obstructions which may endanger the safety of, or interfere with the use of Appalachian's Facilities; and the right of ingress and egress to and over said above referred to premises and any of the adjoining lands of the Grantors at any and all times, for the purpose of exercising and enjoying the rights herein granted, and for doing anything necessary or useful or convenient in connection therewith. The Grantor hereby grants, conveys and warrants to Appalachian Power Company a non-exclusive right of way easement for electric facilities. The location of such facilities shall be mutually agreed upon in advance by both parties. APPALACHIAN agrees to restore and repair any damage to GRANTOR'S property that may be caused by the construction, operation, or maintenance of said easement. The GRANTOR agrees that APPALACHIAN will not be expected to restore the property to the identical original condition, but rather as near thereto as is reasonably practicable. In the event APPALACHIAN should remove all of said Appalachian's facilities from the lands of the GRANTOR, then all of the rights, title and interest of the party of APPALACHIAN in the right of way and license hereinabove granted, shall revert to the GRANTOR, its successors and assigns. APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and all loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or any other person or corporation, arising in any manner from the negligent construction, operations, or maintenance, or failure to properly construct, operate, or maintain said Appalachian's facilities. TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors and assigns. Upon recordation of this agreement Appalachian accepts the terms and conditions contained therein. NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through exercise of eminent domain. To the extent that any of the rights being conveyed am not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. WITNESS the signature of the City of Roanoke by Darlene L. Burcham, its City Manager, and its municipal seal hereto affixed and attested by Mary F. Parker, its City Clerk pursuant to Ordinance No. adopted on CITY OF ROANOKE ATTEST: CITY CLERK CITY MANAGER STATE OF VIRGINIA ) ) TO-WIT: CITY OFROANOKE ) I, , a Notary Public in and for the City and Commonwealth At Large, do certify that Darlene L. Burcham , City Manager of the City of Roanoke, whose name is signed to the writing above, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ,2006. My Commission Expires: Notary Public STATE OFVIRGINIA ) ) TO-WIT: CITY OFROANOKE ) I, , a Notary Public in and for the City and Commonwealth At Large, do certify that Mary F. Parker , City Clerk of the City of Roanoke, whose name is signed to the writing above, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ., 2006. My Commission Expires: Notary Public 37800278C2 37800278I)1 37800~ Retoc~l~ 3780:::'78~ 40' Existing Pole 37802786089 Pole isling 786160 N PROPOSED RIGHT OF WAY ON THE PROPERTY OF CITY OF ROANOKE ~...,,,.,.~.o V-1648 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times MARY F. PARKER CITY OF ROANOKE CLERK'S OFFICE 215 CHURCH AVE SW RM 456 NOEL C. TAYLOR MUNICIPAL BLDG. ROANOKE VA 24011 NOTICEOFPUBLICHEARIN REFERENCE: 32143302 09467591 State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vi ' ia. Sworn and subscribed before me this _J_~_~_~_day of March 2006. Witness my hand and of~zal seal. ~~ __~/~ Notary Public PUBLISHED ON: 03/10 TOTAL COST: FILED ON: 201.48 03/15/06 Signature: 1,/%~ ~a~'~'u~- -4-~' _~__L~/_~_~_~__ , Billing Services Represe~ative NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The City of Roanoke proposes to grant an easement, with a variable approximate width of 40 feet and an approximate length of 410 feet, across City-owned property identified by Official Tax Map Nos. 4150101R and 4150501R, located adjacent to Riverview Boulevard, S.E. and Arbor Avenue, S.E., to Appalachian Power Company dPo/a American Electric Power (AEP) for the purpose of relocating and installing new facilities, in connection with the Roanoke River Flood Reduction Project. Pursuant to the requirements of§§l 5.2-1800(B) and 1813, Code of Virginia (1950), as amen&d, notice is hereby given that the City Council of the City of Roanoke will hold a public heating on the above matter at its regular meeting on Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council Chambers, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which time citizens of the City shall be given an opportunity to appear and be heard by Council on the subject. Further information in the form of a report to City Council dated March 20, 2006 is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office (853-2541), before 12:00 noon on Thursday, March 16, 2006. GIVEN under my hand this 6th dayof March ,2006. Mary F. Parker, City Clerk. K/NOTICES/N AEPEASEMENT 032006 DOC Notice to Publisher: Publish in the Roanoke Times once on Friday, March 10, 2006. Send bill and affidavit to: Mary F. Parker, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-72-361 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37337-032006 appropriating additional funds from the Commonwealth of Virginia for the Department of Social Services and the Comprehensive Services Act, and amending and reordaining certain sections of the 2005-2006 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC City Clerk MFP:ew Attachment L:\CLERK',DATA\CKEW 1 ~AGENDA CORRES PON DENCE~agenda correspondence 06\Mar 06\Mar 20 06 correspondence.doc Jesse A. Hall March 22, 2006 Page 2 pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services L:\CLERK~DATA\CKEW1 ~AGENDA CORRESPONDENCE~genda correspondence 06~Mar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37337-032006. AN ORDINANCE to appropriate additional funding from the Commonwealth of Virginia for the Depadment of Social Services and Comprehensive Services Act (CSA), amending and reordaining cedain sections of the 2005-2006 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Salary Lapse Expendable Equipment Temporary Wages Emergency Assistance Auxiliary Grant General Relief Refugee Resettlement ADC Foster Care Special Needs Adoption Adoption Incentive Respite Care Subsidized Adoption Day Care Services Purchased Services Foster Care-All Others (CSA) Special Ed-Private Day (CSA) Revenues Auxiliary Grant General Relief Foster Care General Administration Refugee Program Emergency Assistance Purchased Services Day Care CSA School CSA 001-300-9410-1152 $(282,190) 001-630-5311-2035 15,000 001-630-5313-1004 30,000 001-630-5313-3110 1,000 001-630-5313-3120 112,000 001-630-5313-3125 133,000 001-630-5313-3150 1,000 001-630-5314-3115 120,000 001-630-5314-3130 500,000 001-630-5314-3131 15,211 001-630-5314-3132 15,000 001-630-5314-3155 200,000 001-630-5314-3159 600,000 001-630-5316-3160 150,000 001-630-5410-3181 1,288,744 001-630-5410-3187 209,000 001-110-1234-0670 89,600 001-110-1234-0674 83,125 001-110-1234-0675 835,211 001-110-1234-0676 15,000 001-110-1234-0679 1,000 001-110-1234-0680 16,000 001-1t0-1234-0683 150,000 001-110-1234-0686 585,000 001-110-1234-0692 1,037,637 001-110-1234-1376 295,192 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-I591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Additional funding for the Department of Social Services and Comprehensive Services Act Background: The Department of Social Services has experienced an increase in demand for the following services over the past year: Fuel Assistance, Emergency Assistance for Needy Families, Auxiliary Grant, General Relief, Refugee Resettlement, Foster Care, Special Needs Adoption, Adoption Incentive, Respite Services, Subsidized Adoption, Daycare Services, and Purchased Services. Some of these programs are mandated by the state. The Fuel Assistance, Auxiliary Grant, General Relief, and Daycare Services programs require local funds. The Comprehensive Services Act (CSA), which was established in 1993, provides out-of-home services to troubled and at-risk youth and their families through a collaborative system of state and local agencies, parents, and private sector providers. These services include mandated foster care, certain special education services, and foster care prevention. CSA also provides services to certain targeted non-mandated populations. Honorable Mayor and Members of Council March 20, 2006 Page 2 Considerations: The Department of Social Services expenditures are projected at $10,045,059 for the following programs: Fuel Assistance, Emergency Assistance, Auxiliary Grant, General Relief, Refugee Resettlement, Foster Care, Special Needs Adoption, Adoption Incentive, Respite Services, Subsidized Adoption, Daycare Services, and Purchased Services. Based on this projection, these expenditures will exceed the FY 2006 appropriation of $8,152,848 by $1,892,211. Within the category of Social Services expenditures, the Fuel Assistance, Auxiliary Grant, General Relief, and Daycare programs are expected to total $875,000 and will require a local match of $117,275. The funding anticipated from the Commonwealth for these programs is $1,774,936. The number of citizens requiring assistance and the cost of providing these services continues to increase. CSA expenditures are projected at $10,650,000 for FY 2006. Based on this projection, these expenditures will exceed the CSA FY 2006 appropriation of $9,152,256 by $1,497,744 and will require additional local funds in the amount of $460,107. The additional local funding will come from an increase in CSA service billings to the school division in the amount of $295,192 for their share of the cost, with the remaining $164,915 from the General Fund Salary Lapse. The funding anticipated from the Commonwealth for CSA is $1,037,637. The additional funds are for mandated services for at-risk youth. CSA has experienced an increase in the number of youths requiring higher cost services. Recommended Action: Adopt the accompanying budget ordinance to increase General Fund revenue estimates by $1,774,936 for Social Services and $1,332,829 for Comprehensive Services Act, to transfer funding of $282,190 from General Fund Salary Lapse, and to appropriate funding of $1,892,211 for Social Services and $1,497,744 for the Comprehensive Services Act as detailed in Attachments A and B. Respectfully submitted, City Manager DLB:gdd Honorable Mayor and Members of Council March 20, 2006 Page 3 C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Jane R. Conlin, Director of Human/Social Services Rolanda B. Russell, Assistant City Manager #CM06-00039 Department of Social Services March 20, 2006 Council Meeting Attachment A: Appropriate funding in the amount of $1,892,211 to the following accounts: 001-630-5311-2035 001-630-5313-1004 001-630-5313-3110 001-630-5313-3120 001-630-5313-3125 001-630-5313-3150 001-630-5314-3115 001-630-5314-3130 001-630-5314-3131 001-630-5314-3132 001-630-5314-3155 001-630-5314-3159 001-630-5316-3160 (Equipment) (Temporary Wages) (Emergency Assistance) (Auxiliary Grant) (General Relief) (Refugee Resettlement) (ADC Foster Care) (Special Needs Adoption) (Adoption Incentive) (Respite Care) (Subsidized Adoption) (Day Care Services) (Purchased Services) 15,000 30,000 1,000 112,000 133,000 1,000 120,000 500,000 15,211 15,000 200,000 600,000 150,000 Transfer funding in the amount of $117,275 from the following accounts: 001-300-9410-1152 (Salary Lapse) 117,275 Increase General Fund Revenue estimate in the amount of $1,774,936 in the following accounts: 001-110-1234-0670 (Auxiliary Grant) 001-110-1234-0674 (General Relief) 001-110-1234-0675 (Foster Care) 001-110-1234-0676 (General Administration) 001-110-1234-0679 (Refugee Program) 001-110-1234-0680 (Emergency Assistance) 001-110-1234-0683 (Purchased Services) 001-110-1234-0686 (Day Care) 89,600 83,125 835,211 15,000 1,000 16,000 150,000 585,000 Comprehensive Services Act March 20, 2006 Council Meeting Attachment B: Appropriate funding in the amount of $1,497,744 to the following accounts: 001-630-5410-3181 (Foster Care-All Others) 1,288,744 001-630-5410-3187 (Special Education-Private Day) 209,000 Transfer funding in the amount of $164,915 from the following accounts: 001-300-9410-1152 (Salary Lapse) 164,915 Increase General Fund Revenue estimate by $1,332,829 in the following accounts: 001-110-1234-0692 (CSA-State) 1,037,637 001-110-1234-1376 (School CSA) 295,192 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk March 22, 2006 File #60-72-361 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37338-032006 appropriating funds from General Fund Motor Fuel Contingency and Life Insurance Premium accounts to various department motor fuel and parts accounts and increasing motor fuel and parts revenue and expenditure budgets in the Fleet Management Fund, and amending and reordaining certain sections of the 2005-2006 General and Fleet Management Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 20, 2006, and is in full force and effect upon its passage. Sincerely,~.._~ ~' //~L,,,-~ Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services L:\CLERKSDATA\CKEWI~AGENDA CORRESPONDENCE~agenda correspondence 06~Mar 06\Mar 20 06 correspondence.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2006. No. 37338-032006. AN ORDINANCE to appropriate funding from the General Fund Motor Fuel Contingency and Life Insurance Premium accounts to vadous department motor fuel and pads accounts and to increase the motor fuel and pads revenue and expenditure budgets in the Fleet Management Fund, amending and reordaining certain sections of the 2005- 2006 General and Fleet Management Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2005-2006 General and Fleet Management Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Motor Fuel Contingency Life Insurance Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Lubricants Lubricants Lubricants Lubricants Lubricants Lubricants Lubricants Lubricants Motor Fuel and Lubricants Motor Fuel and Lubricants Motor Fuel and Lubricants Motor Fuel and Lubricants Motor Fuel and Lubricants Motor Fuel and Lubricants Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Motor Fuel and Lubricants Lubricants Lubricants Lubricants Lubricants Lubricants Lubricants 001-300-9410-3012 $ (168,611) 001-250-9110-1130 (284,489) 001-140-2140-2038 6,500 001-140-3310-2038 9,000 001-300-1211-2038 300 001-310-8120-2038 200 001-430-4170-2038 300 001-440-1617-2038 500 001 ~.~.0-4220-2038 500 001-440.4330-2038 6,500 001-520-3211-2038 1,000 001-520-3212-2038 2,600 001-520-3213-2038 32,000 001-520-3214-2038 600 001-520-3521-2038 1,500 001-530-1280-2038 200 001-530-4110-2038 32,500 001-530-4160-2038 7,500 001-530-4210-2038 67,500 001-530-4310-2038 2,500 001-610-3410-2038 2,000 001-610-8110-2038 400 001-615-8113-2038 1,500 Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Motor Fuel Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants and Lubricants Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Pads/Sublet Billings Parts/Sublet Billings Pads/Sublet Billings Pads/Sublet 'Billings Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Parts/Sublet Billings Fleet Pads/Sublet Billings Fleet Parts/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings Fleet Pads/Sublet Billings 001-620-4340-2038 19,000 001-620-7110-2038 1,000 001-620-7111-2038 200 001-630-5314-2038 3,500 001-630-5318-2038 100 001-631-3350-2038 700 001-631-3360-2038 500 001-640-3111-2038 1,000 001-640-3112-2038 9,000 001-640-3113-2038 68,000 001-640-3114-2038 500 001-640-3115-2038 700 001-640-3530-2038 3,100 001-650-7310-2038 200 001-660-1214-2038 500 001-140-2140-7026 2,200 001-140-3310-7026 1,700 001-300-1211-7026 500 001-430-4170-7026 300 001-440-1617-7026 200 001-440-4330-7026 1,400 001-520-3212-7026 500 001-520-3213-7026 21,000 001-520-3521-7026 1,400 001-530-1280-7026 100 001-530-4110-7026 23,900 001-530-4160-7026 2,300 001-530-4210-7026 62,300 001-530-4310-7026 1,000 001-610-3410-7026 500 001-615-8113-7026 900 001-620-4340-7026 11,500 001-620-7110-7026 500 001-630-5314-7026 800 001-631-3350-7026 500 001-631-3360-7026 200 001-640-3111-7026 200 001-640-3112-7026 1,500 001-640-3113-7026 33,000 001-640-3115-7026 200 001-640-3530-7026 500 001-650-7310-7026 200 001-660-1214-7026 200 Fleet Mana.qement Fund Appropriations Project Supplies Motor Fuel/Lube Purchases Revenue Billings to the General Fund Billings for Motor Fuel and Lube 017-440-2641-3005 169,500 017-440-2641-3013 296,800 017-110-1234-0952 169,500 017-110-1234-1279 296,800 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 20, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Subject: Budget Adjustment for Motor Fuel and Vehicle Repair Expenses Dear Mayor Harris and Members of City Council: Background: As a result of the increase in the cost of motor fuels, expenditures will exceed budget in the amount of $296,800. General fund motor fuel expenditures will total $283,600 of this amount. The remaining $13,200 will be billed to the Roanoke Redevelopment and Housing Authority, the Roanoke Valley Resource Authority, the Roanoke Valley Detention Commission, the Civic Center Fund and the Department of Technology Fund. It is anticipated that expenses for parts required for vehicle repairs will exceed budget in the amount of $169,500. This is due to higher than anticipated costs for repair of Solid Waste and Fire-EMS vehicles and an increase in the cost of specialized tires for Police vehicles. As a result of this analysis, the Fleet Management Fund revenue and expense budgets will need to be adjusted, and funding will need to be allocated in the General Fund to cover its share of the billings. Expenditures for the remaining $13,200 must be absorbed by those respective agencies or funds. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate for Fleet Management Billings for Motor Fuels (017-110-1234-1279) by $296,800 Honorable Mayor and Members of Council March 20, 2006 Page 2 and Billings to General Fund (017-110-1234-0952) for vehicle repairs/parts by $169,500. Appropriate funding in the amount of $296,800 to Fleet Management Motor Fuels (017-440-2641 -3013) and $169,500 to Project Supplies (017-440-2641-3005). Transfer funding in the amount of $168,611 from Motor Fuels Contingency (001-300-9410-3012) and $284,489 from unallocated Life Insurance Premium Savings (001-250-9110-1 ~ 30) to General Fund department motor fuels accounts and parts accounts as documented on Attachment A. Respectfully submitted, City Manager DLB:acm C: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00041 Attachment A Motor Fuels (2038) Agency Org Name Transfer 140 2140 Sheriff 6,500 140 3310 Jail 9,000 300 1211 City Manager 300 310 8120 Economic Development 200 430 4170 Telecommunications 300 440 1617 Management Services 500 440 4220 Custodial Services 500 440 4330 Building Maintenance 6,500 520 3211 Fire - Administration 1,000 520 3212 Fire - Support 2,600 520 3213 Fire - Operations 32,000 520 3214 Fire - Airport Rescue 600 520 3521 Fire - EMS 1,500 530 1280 Director of Public Works 200 530 4110 Streets & Traffic 32,500 530 4160 Traffic Engineering 7,500 530 4210 Solid Waste 67,500 530 4310 Engineering 2,500 610 3410 Building Inspections 2,000 610 811£ Planning, Building & Development 400 615 8113 Housing & Neighborhood Services 1,500 620 434(; Parks 19,000 620 711(; Recreation 1,000 620 7111 Parks & Recreation - Admin 200 630 5314 Social Services - Services 3,500 630 5318 VISSTA 100 631 335(; Youth Haven I 700 631 336(; Crisis Intervention 500 640 3111 Police - Administration 1,000 640 3112 Police - Investigation 9,000 640 3113 Police - Patrol 68,000 640 3114 Police - Services 500 640 3115 Police - Training 700 640 3530 Police Animal Control 3,100 650 731C Libraries 200 660 1214 Environmental/Emergency Mgmt 500 283,600 Parts (702 Agency Org Name Transfer 140 2140 Sheriff 2,200 140 3310 Jail 1,700 300 121 City Manager 500 430 4170 Telecommunications 300 440 1617 Management Services 200 440 433£ Building Maintenance 1,400 520 3212 Fire - Support 500 520 3213 Fire - Operations 21,000 520 3521 Fire - EMS 1,400 530 1280 Director of Public Works 100 530 411~ Streets & Traffic 23,900 530 416(~Traffic Engineering 2,300 530 421C Solid Waste 62,300 530 4311 Engineering 1,000 610 341( Building Inspections 500 615 8113 Housing & Neighborhood Services 900 620 4340 Parks 11,500 620 711( Recreation 500 630 5314 Social Services - Services 800 631 3350 Youth Haven I 500 631 3360 Crisis Intervention 200 640 3111 Police - Administration 200 640 3112 Police - Investigation 1,500 640 311: Police - Patrol 33,000 640 3115 Police - Training 200 640 3530 Police Animal Control 500 650 731( Libraries 200 660 1214 Environmental/Emergency Mgmt 200 169,500 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times VICKIE TREGUBOV CITY OF ROANOKE MANAGEMENT MUNICIPAL BUILDING 215 CHURCH AVE SW RM 354 ROANOKE VA 24011 & B REFERENCE: 32162101 9481213 City of Roanoke State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virg~q~a. Sworn and subscribed before me this ~'f~day of March 2006. Witness my hand and ~ , NOTICE OF PUBLIC HEARING the aggre~ ~mount of ~ . '~2~ Rear Mm~eam~ Fu~l ~ ~ ~e f~l~g respect, PUBLXSHED ON: 03/11 ~ ~ R'ee~Manageat~flt. Rir, d $ 5,6~6,415 No~oex(:e~l$ 6O0,O00 Pulmm~ to the re TOTAL COST: FILED ON: 219.61 03/13/06 Au t ho r i z e dj~///__/~ _,, /~ Signature ~ ~ , , _ _, ........... inf~nat~ ~ I~, ,yo~ ma~ le~k at (540) 853-2541. Billing Services Representative NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will consider a proposal to adjust the aggregate amount of the City's FY 2005-2006 General Fund budget in the following respects, in connection with an appropriation of additional funds for its Social Service/Human Service programs, which include Fuel Assistance, Emergency Assistance for Needy Families, Auxiliary Grant, General Relief, Refugee Resettlement, Foster Care, Special Needs Adoption, Adoption Incentive, Respite Services, Subsidized Adoption, Day Care Services, Purchased Services, and Comprehensive Services Act (CSA), and a proposal to adjust the aggregate amount of its FY 2005-2006 Fleet Management Fund budget in the following respect, in connection with an appropriation of additional funds for Motor Fuels and Vehicle Parts/Supplies: ADOPTED RECOMMENDED FUND BUDGET INCREASE General Fund Fleet Management Fund $223,799,000 $ 5,595,415 Not to exceed $3,100,000 Not to exceed $ 500,000 Pursuant to the requirements of {}15.2-2507, Code of Virginia (1950), as amended, notice is hereby given that the Council of the City of Roanoke will hold a public hearing on the above matter on Monday, March 20, 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia. For further information on these matters, you may contact the Office of the City Clerk at (540) 853- 2541. All parties and interested citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541 before 12:00 noon on Thursday, March 16, 2006. GIVEN under my hand this 8th day of March, 2006. Mary F. Parker, City Clerk. Please publish the attached as a non-legal display ad to appear for one day, Saturday, March 11, 2006. Send Publisher's Affidavit to: Mary F. Parker, City Clerk Room 456, Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 853-2541 Send bill to: Department of Management and Budget Room 354, Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 853-6800 Direct questions about this ad to: Vickie Tregubov (540) 853-6403 (540) 853-2773 fax Vickie.Tregubov@roanokeva.gov