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Home My WebLink AboutCouncil Actions 05-11-06 Lea 37378-051106 ROANOKE CITY COUNCIL MAY 11, 2006 2:00 P.M. ". COUNCIL CHAMBER AG EN DA Call to Order - Roll Call. (Vice-Mayor Fitzpatrick and Council Member Dowe were absent.) The Invocation was delivered by Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Friday, May 12, 2006, at 7:00 p.m., and Sunday, May 14, 2006, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE CITY CLERK'S OFFICE NOW PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WW'vVJWANOKEGOV,.COM. CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. ~ 'ClI::RI\"\OATAiCKEW'1CTlON ~GENOA\ACTION AGENDA 06'.MAY Q6\MAY 11 2000 .o\CTION aU:X;~TSPECIAL SESSION.DOC Statement of Purpose. Mayor Harris. Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2006-2007 General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. Received and filed. File #6 1. Amendment of the City's Fee Schedule (Compendium) to impose fees for accessing, duplicating, supplying or searching for requested public records; certain fees for the provision of emergency medical services; and certain fees for the rental of best seller books from City libraries, effective July 1, 2006. Adopted Resolution Nos. 37378-051106, 37379-051106 and 37380-051106. (5-0) File #67-289-323 2. Amendments to the City Code to provide for a reduction of the real estate tax rate from $1.21 to $1.19 on every $100.00 of fair market value; and to provide for an increase in the cigarette tax rate from $.013S per cigarette to $.027 per cigarette, effective July 1, 2006. Adopted Ordinance Nos. 37381-051106 and 37382- 051106. (5-0) File #24-79 3. Amendment of the City Code to increase from $30,000.00 to $34,000.00 the total combined annual income threshold and to increase from $100,000.00 to $12 S,OOO.OO the net combined financial worth threshold for qualification for real estate tax exemption for elderly and disabled persons the tax year commencing July 1, 2007. Adopted Ordinance No. 37383-051106. (5-0) File #24-79 L ".cLERK-:ATA'CI'.EWl'oilfT C"l .ll,GI:.:-lCAVoCTION AGENDA 06:.1.\AY X"/.'A'" 11 ::iX.ol ACTION BJ::G!:.TSPEC:AL SESSIOtl.DO:: 4. Adoption of the Annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Funds Appropriations for the fiscal year beginning July 1, 2006 and ending June 30, 2007. Adopted Budget Ordinance No. 37384-051106. (5-0) File #42-60-192-236-262-361-396-467 5. Adoption and establishment of a Pay Plan for officers and employees of the City, effective July 1, 2006, and providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; annual salary increments for certain sworn police officers; salary increments for certain members of the Fire-Emergency Medical Services Department; continuation of a Police Career Enhancement Program; continuation of a Firefighter /Emergency Medical Technician Merit Pay Program; continuation of a Community Policing Specialist Program; payment of a monthly stipend to certain board and commission members; an increase in base annual salary for any employee of the Sheriff meeting qualifications for and having been appointed Master Deputy Sheriff; salaries of the City's Constitutional Officers; and repealing, to the extent of any inconsistency, Ordinance No. 37047-051005, adopted May 10, 2005. Adopted Ordinance No. 37385-051106. (5-0) File #5-18-60-70-110-121-184 6. Approval of certain supplemental benefits under the City of Roanoke Pension Plan, effective July 1, 2006. Adopted Ordinance No.3 7386-051106. (5-0) File #60-429 7. Endorsement of an update to the Capital Improvement Program for fiscal year 2007-2011; and appropriation of funds. Adopted Resolution No. 37387-051106 and Budget Ordinance 37388-051106. (5-0) File #60-21 7 L·\CLCR~.\::ATA,cKEW11T.cN AGE~~AV.CTION AGENDA OIf.t.\II.Y (Ifi"m,· 11 ::O\o-! ACTC~ BUDGE":"S::>ECIAL SESSIOtl D8C 8. Appropriation of funds for the YMCA Aquatic Center, in the amount of $200,000.00; and Greenway Development Projects, in the amount of $200,000.00. Adopted Budget Ordinance No. 37389-051106. (5-0) File #60-100-379 9. Appropriation of $280,000.00 in connection with local incentives for Enterprise Zone Projects. Adopted Budget Ordinance No. 37390-051106. (5-0) File #60-266 10. Approval of the 2006-2007 Annual Update to the 2005-2010 Consolidated Plan and authorization to submit the complete Annual Update to the United States Department of Housing and Urban Development (HUD) for review and approval. Adopted Resolution No. 37391-051106. (4-0, Council Member Wishneff abstained from voting.) File #178 11. Amendment of the City Code to link the mileage allowance paid to City employees for use of their personal vehicles on City business to the Internal Revenue Service reimbursement rate per mile for business use. Adopted Ordinance No. 37392-051106. (5-0) File #24-184 12. Adjournment. I \CLER~:.J¡!lT:".~KEwr2fT ON AGE"lJ¡!l,ACTION ~ecjl.\lt',~.'oIlo'" ifJMJ<'11 1 2M t,CTION IõLllGI-I SPEC.A~ SESSIOt..DOC CITY OF ROANOKE CITY COUNCIL C. 'ŒLSON HARRIS J\la)'or 2] 5 Church A vc:nuc. S. \'II. Noel C. Taylor Municipal Building. Room 456 Roanok~. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 9, 2006 Council l\lembcrs: M. Rupert Cutler Alfred T. Dowc. Jr. Beverly 1. Fitzpatrkk. Jr. Sherman P. Lea Brenda I.. f\'kDanid Brian J. Wi::-ihndr The Honorable Mayor and Members of the Roanoke City Council Roanoke. Virginia Dear Mayor Harris and Members of Council: I will be out of the City on Thursday, May 11, 2006, and will not be present for the meeting of Council on that date to adopt the fiscal year 2006-2007 Budget. You have my best wishes for a successful meeting. A TDjr:sm pc: Gwen W. Mason, Council Member-Elect David B. Trinkle, Council Member-Elect Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance ......tI1íary F. Parker, City Clerk L:ICLERKIDA T AICKSM1lCouncil.06lDowelDut.doc 0íi~ !. '. - ...~.r .t:....,··'r:.l' I ,~.\ '.~';-,...,. ''''-\ í;;:., " ,,'\ .1 --I \ '. ~:, \'. - '~ CITY OF ROANOKE CITY COUNCIL C. NELSON HARRIS ~1ayor 215 ChurchA....cnuc. S.W. Nod C. Taylor Municipal 13uilding. Room 456 Roanoke. Virginia 2401 1-1536 Telephune: (540) 853-2541 Fax: 1.5401853-1145 May 9, 2006 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: Council Members: M. Rupert CUller Alfred T. Dowe, Jr. Bc:verly T. Fitzpalrit.:k. Jr. Sherman P. Lea 13renda I.. Md)anid Brinn J. Wishnctf I will be out of the City on Thursday, May 11, 2006, and will not be present for the meeting of Council on that date to adopt the fiscal year 2006-2007 Budget. You have my best wishes for a successful meeting. ~.ð Beverly T. Fitzpatrick, Jr. Vice-Mayor BTFjr:sm pc: The Honorable Gwen W. Mason, Council Member-Elect The Honorable David B. Trinkle, Council Member-Elect Darlene L. Burcham, City Manager William M, Hackworth, City Attorney Jesse A. Hall, Director of Finance """1Vfary F. Parker, City Clerk L:ICLERKIDA T A ICKSM1lCouncil.06lFitzpatricklOut.doc CITY OF ROANOKE DEPARTMENT OF FINANCE .JESSE A. HALL 215 Church A venue. S. W.. Room 461 P.O. Box 1220 Roanoke. Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN II. SHAWVER I)rpu1lllircctnr \.mail: ann ~h;l\\"\"l:[I~ CI.lI'¡lTW"C.\;).U¡; Uirector Ilr Finance cmail:jcssc_hõlIMi'.:i.Tll:1110kc.\'aus May 11, 2006 TO: Honorable Mayor and Members of Council FROM: Jesse A. Hall, Director of Finance SUBJECT: Certification of Funding I, Jesse A. Hall, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 2006 - 2007 General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. ~. .4.IkJI ./ Director of Fina'nce JAH:ca CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #67-289-323 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37378-051106 amending the City's Fee Compendium imposing fees for accessing, duplicating, supplying, or searching for requested public records and copy charges within all City Departments, effective July 1. 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, .f} n ~ -H-'~k' Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Director, Office of Management and Budget L:ICLERKlDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061Mayl1 06 corresp Budget.doc J-\"Ì vl IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37378-051106. A RESOLUTION amending the City's Fec Compendium imposing fees for accessing, duplicating, supplying, or searching for requcsted public records and copy charges within all City Departments; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following fces shall be chargcd for accessing, duplicating, supplying or searching for requested public records within all City departments, in compliance with Section 2.2-3704 of the Code of Virginia (1950), as amended: Copv Charges: B]ack and White Co $.10 $.15 resslOn $.20 Research/Staff Time Charge: I f staff time is required to search/rescarch public records, an additional charge may be applied based on the hourly rate of pay, including fringe benefits, of the individual City employcc(s) conducting the search. 2. The Fee Compcndium ofthe City, maintained by thc Director of Finance and authorized and approved by the City Council by Rcsolution No. 324]2-032795, adopted March 27, 1995, cffective as of that date, shall be amcnded to reflect the new fces for photocopying rcquested public records and search/research time. 3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Rcsolution. 4. Thc fees established by this Resolution shall remain in effect until amended by this Council. 5. This Resolution shall be in full force and effect on and after July 1,2006. ATTEST: íJ !'\ ~ -J: I-i. ,,"- City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #67-289-323 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37379-051106 amending the City's Fee Compendium imposing fees for the provision of certain emergency medical services, effective July 1, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sñ'~ :J-L Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Director, Office of Management and Budget David Hoback, Acting Chief, Fire-EMS L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\May11 06 corresp Budget.doc ~? v:s IN THE COlJNClL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37379-051106. A RESOLUTION amending the City's Fee Compendium imposing certain fees for the provision of certain emergency medical services; and providing for an effective date. . BE IT RESOL VEn. by the Council of the City of Roanoke as follows: ]. The schedule of fees due to the City for the below-listed emergency medical services provided by the City and/or Roanoke Emergency Medical Services, Inc., shall be as follows: Basic Life Support (Non-Emergency) Basic Life Support (Emergency) Advanced Life Support (Non-Emergcncy) Advanced Life Support (Emergency) Advanced Life Support (Level 2) $175.00 $300.00 $210.00 S360.00 $550.00 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,' 1995, cffective as of that date, shall be amended to reflect the foregoing new fees under the heading of Emergency Medical Services. 3. This Resolution shall be in full force and effect on and after July 1, 2006. Attest: (} n~ J (Lh~ City Clerk H:íMcasures/EMS FEES CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #67-289-323 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No.3 7380-051106 establishing certain fees for the rental of best seller books from the City's libraries, effective July 1, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, O· Î\ A¡ .). r ~/..~ Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Jesse A. Hall, Director of Finance Dana D. Long, Manager, Billings and Collections Sherman M. Stovall, Director, Office of Management and Budget Sheila Umberger, Acting Director of Libraries L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061May11 06 corresp Budget.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37380-051106. A RESOLUTION establishing certain fces for the rental of best seller books from the City's libraries; and providing for an effective datc. BE IT RESOL VED'by the Council of the City of Roanoke as follows: I. The fee due to the City for rental of best seller books shall be $2.00 per book per week. 2. The fee compendium of the City of Roanoke, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,1995, effective as of that date, shall be amended to include the foregoing new fee under the heading of Library. 3. This Resolution shall be in full force and effect on and after July 1,2006. ATTEST: 1 ¡I) 1\"',70 (~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER NlWI C. Taylor .\hll1icipiJ Building ~"15 Church ¡\\'enllt~, S.\V., Rlwrn 3h-t. Roanoke, Vir~ini" 24011-1591 Il'lvl,lh'Ill': f:;-l1l11"l33·23?:; 1·,1",. 1:;·lIl1.I.,('.~-J 1..:-; <..ïty \\'L,b: \\\\"W.I\1,1nl,kL·\',l.go\' May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Proposed Fee Schedule (Compendium) Changes Background: In developing the budget for Fiscal Year 2006-07, departments were asked to look at their fee structures and, where feasible, propose fee schedule (compendium) changes that focus on recovering the cost of providing services. The recommended Fiscal Year 2006-07 budget incorporates proposed fee structure changes for copy charges, the EMS Fee Structure and the initiation of a Best Seller Book Rental program. Considerations: Copv Charqes Currently, the charge for copies is 5.05 per page or impression. To fully recover the cost of making copies, the proposed amendment will result in the following structure. Œ~pe_rSize __. : 8 Y, x 11 (letter) ! 8 Y, x 14 (Ie all \---.--.--.---- ¡ 11 x 17 ression ression ression B!i3.ck and White Copy $.1..9 per impression $.1 5per impression $.20 er im ression Mayor Harris and Members of City Council May 11, 2006 Pag e 2 Emerqencv Medical Services (EMS) Fee Structure Currently, EMS fees for Basic Life Support Emergency ($280), Advanced life Support Emergency ($330), and Advanced Life Support Level 2 ($475) are below the maximum allowed by Medicare. This amendment to the fee structure will result in the following amounts being charged: Basic Lif~__Su ort (BLS) Emer enc Advanced Life Su Advanced Life Su Pro osed $300 $360 ."..___.._ _J_~50 Best Seller Book Rental The Roanoke Public Library System will be initiating a program which will provide additional best seller books earlier to patrons who do not wish to wait for a book to become available. The cost to patrons will be $2 per book per week. Recommended Action: Approve the attached resolutions and amend the City's Fee Schedule (Compendium) to reflect the changes in the aforementioned fees effective July 1,2006. Darlene L. B rcham City Manag r DLB:acm c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director ofMaiiag'eme'Í1t1ånd-Budget CM06-00085 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #24-79 Darlene L. Burcham City Manager Roanoke, Virginia DearMs. Burcham: I am attaching copy of Ordinance No. 37381-051106 amending §32-16, Levied: rate, Code of the City of Roanoke (1979), as amended, to provide for reduction of the real estate tax rate from $1.21 on every one hundred dollars of fair market value to $1.19 on every one hundred dollars of fair market value, effective July 1, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, íJ tl ~ .J (/'ðv- ~~ Mary F. Parker, CMC City Clerk MFP:ew Attachment L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061May1 1 06 corresp Budget.doc Darlene L. Burcham May 16, 2006 Page 2 pc: The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Sherman M. Stovall, Director, Office of Management and Budget Susan S. Lower, Director, Real Estate Valuation Dana D. Long, Manager, Billings and Collections L:ICLERKlDATAICKEW 1 \AGENDA CORRESPONDENCElagenda correspondence 06\May 061May1 1 06 corresp Budgel.doc ()l'>~~ IN THE COlJNC1L OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37381-051106. AN ORDINANCE amending §32-16, Levied; rate, Code of the City of Roanoke (1979), as amended, to provide for reduction of the real estate tax rate from S 1.21 on every one hundred dollars of fair market value to $1.19 on every one hundred dollars of fair market value; providing for an , cffective datc; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 32-16, Levied: rate, Code of the City of Roanoke (1979), as amended, is . amended as follows: §32-16. Levied: rate. Pursuant to §2, subsection (1), Roanoke Charter of 1952, as amended, and pursuant to the provisions of the gcneral law of the state, and in order to provide revenue for the operation and administration of the city government, the payment of principal and interest upon the city debt, the operation of the public schools, and for other municipal expenses and purposes, there is hereby imposed and levied, and there shall be collected, for the seeeßd half Oft3J; year 1999 2000 tax year commencing July 1, 2006, and for each tax year thereafter, a tax upon all real estate and improvements thereon not expressly exempt from taxation and not the property of a public service corporation, at the rate of one dollar and t\veßly one eents ($1.21) one dol/ar and nineteen cents ($1.19) on every one hundred dollars ($100.00) of the fair market value of such property. 2. This ordinance shall be in full force and effect on and after July I, 2006. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . a í\ ~ l. ~ t..~ City Clerk. K:\J\.1easures\Code Amendment 32-16 levied rate real estate lax.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #24-79 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37382-051106 amending and reordaining §32-190, Levied: amount, Code of the City of Roanoke (1979), as amended, to provide for an increase in the cigarette tax rate from $.0135 per cigarette to $.027 per cigarette, effective July 1, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, /J R AA-r .j. {//1.. ~. Mary F. Parker, CMC City Clerk MFP:ew Attachment L:ICLERKlDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061May11 06 corresp Budgel.doc Darlene L. Burcham May 16, 2006 Page 2 pc: The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The HonorableJohn B. Ferguson, ChiefJudge,Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate' Lora A. Wilson, Law Librarian Sherman M. Stovall, Director, Office of Management and Budget Susan S. Lower, Director, Real Estate Valuation Dana D. Long, Manager, Billings and Collections L:\CLERKlDATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\Mayl1 06 corresp Budget.doc ,,~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37382-051106. AN ORDINANCE amending and reordaining §32-l90, Levied: amount, Code of the City of Roanoke (1979), as amended, to provide for an increase in the cigarette tax rate from S.0135 per . cigarette to S.027 per cigarette; providing for an effective date of July 1, 2006, and dispensing with the second reading of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 32-190, Lcvied: amount, Code of the City of Roanoke (1979), as amended, is amended and reordained as follows: §32-l90. Levicd: amount. In addition to all other taxes of every kind now imposcd by law, there is hereby levied and imposed by the City, upon each and every sale of cigarettes, a tax equivalent to $.027 per eigarelle (twenty seven mills per cigarelle) sold within the City, the amount of such tax to be paid by the seller in the manner and at the time prescribed in this Article. 2. This ordinance shall be in full force and effect on and after July 1,2006. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTEST: ~ ~.~ ! (/~4,. City Clerk. K:\MEASURES\CODE AMENDMENT CIGÄRETTE TAX 20G6.DQC . - -"~ . .,~. .~..' i ¡\ !i:¡;~~>. «_:.,_"¡{f'> ~ .:;;.:.:;) . '. --e:,t~' .:&11''''. -..~.. ,"r. '.'- '.~ ~. ".: ":':'~¡'\;:'."i ,,\,:~~,,::/ -- CITY OF ROANOKE OFFICE OF THE CITY MANAGER "'"eI C. Taylor 'v1L1niripollluilding 2.15 Church ,'\\'enuL', S.\V., Room J6..f Roanoke. Viq;inio 24011-1591 Tt'h'l'h\lllt': '\:;-1,(1) ;-.¡~3·.~:>~3 1·.1.... /:'1111) ,..¡:;3 I US CiLy \\'\'b: \\'\\"\\".n1dllllkt"",1.¡:'.I\' May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Real Estate Tax Rate Reduction and Cigarette Tax Rate Increase Background: Given that for the past few years City assessments on real estate have increased at a rate above normal, consideration for a reduction in the real estate tax rate was referred to budget study for FY 2006-07. Consideration: The increase in real estate tax rate assessments in recent years has been driven by the healthy real estate market. Property sales have been positively impacted by low interest rates which attract borrowers. Roanoke's assessment growth of recent years is consistent with real estate trends nationwide. A reduction in the real estate tax rate from S 1.21 to $1.19 per $100 of assessed value is proposed. The proposed reduction of $.02 will result in a revenue reduction of approximately $1,134,000. To achieve revenue neutrality and mitigate the impact of funding provided to Roanoke City Public Schools via the current funding formula, an increase in the cigarette tax of $.0135 per cigarette ($.27 per 20 pack) is proposed. This will result in additional revenue of approximately $1.5 million, of which Mayor Harris and Members of City Council May 11, 2006 Page 2 approximately $1.1 million will be used to offset the real estate tax rate reduction and the balance of $.4 million to provide debt service for a bond issuance of $5 million for curb, gutter, sidewalks and bridge renovation. Recommendation: Approve the attached ordinance amending Section 32-16 of the City Code reducing the real estate tax rate from $1.21 to $1.19 per $100 of assessed value effective July 1, 2006. Approve the attached ordinance amending Section 32-190 of the City Code increasing the cigarette tax from $.0135 per cigarette to $.027 per cigarette effective July 1, 2006. Darlene L. Bur ham City Manager DLB: acm c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Susan S. Lower, Director of Real Estate Valuation Dana D. Long, Manager of Billings and Collections CM06-00087 .1: :." ::! ;"..; r· " h..", ;"",.. 'J." ""..:/. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #24-79 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No.3 7383-051106 amending and reordaining §32-86, Financial eliaibilitv. Code of the City of Roanoke (1979), as amended, by adding a new subsection (g) increasing from $30,000.00 to $34,000.00 the total combined annual income threshold and increasing from $100,000.00 to $125,000.00 the net combined financial worth threshold for qualification for real estate tax exemption for elderly and disabled persons for the tax year commencing July 1 , 2007; and amending current subsection (g) of §32-86, Financial eliaibilitv, to redesignate such subsection as subsection (h). The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, I\A.A.-¡ 1.f~ Mary F. Parker, CMC City Clerk MFP:ew Attachment L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061May11¡6 corresp Budgel.doc Darlene L. Burcham May 16, 2006 Page 2 pc: The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia . The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Chief Judge, Twenty-ThirdJudicial Circuit of Virginia The Honorable James R. Swanson, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court . The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Sherman M. Stovall, Director, Office of Management and Budget Susan S. Lower, Director, Real Estate Valuation Dana D. Long, Manager, Billings and Collections L:\CLERKlDATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\May11 06 corresp Budget.doc -;)# IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37383-051106. AN ORDINANCE amending and rcordaining §32-86, Financial eligibility, Code ofthc City of Roanoke (1979), as amended, by adding a new subsection (g) increasing from $30,000 to $34,000 the total combincd annual income threshold and increasing from $100,000 to $125,000 the net combined financial worth threshold for qualification for real estate tax exemption for elderly and disabled persons for the tax ycar commencing July 1,2007; amending current subsection (g) of§32- 86, Financial eligibility, to rcdesignate such subsection as subsection (h); and dispensing with thc second reading of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Section 32-86, Financial eligibility. Code of the City ofRoanoke (1979), as amended, is amended and reordained as follows: §32-86. Financial eligibility. *** (g) For the tax: year commencing Ju(v 1, 2007, and for subsequent tax years, the IOtal combined income as defined in subsection (a) above of any owner claiming an exemption under this division as of the thirty-jirst day of December of the immediately preceding calendar year shall not exceed thirty-four thousand dollars ($34,000.00), and the net combinedfinancial worth as defined in subsection (a) above as of the thirty-first day of December of the immediately preceding calendar year shall not exceed one hundred and twellly-five thousand dollars ($125,000.00). (h) A changc in ownership to a spouse less than sixty-five (65) years of agc or not permanently and totally disabled, which results solely from the death of his or her qualified spouse, shall result in a pro rata exemption for the then current taxablc year. Such prorated portion shall be dctermined by multiplying the amount of the exemption by a fraction wherein the number of complete months of the tax year such property was properly eligible for such cxemption is the numerator and the ..... number twelve (12) is the denominator. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. H:\MEASURES\O-A..VJT AX.4 ATTEST: ~'--'ó City Clerk. 1. 12M CITY OF ROANOKE OFFICE OF THE CITY MANAGER ì\"cl C. T,wlnr Muni.:ipal Buildin~ 215 ChllIYh~i\\'('lllll~, S.\V., Room 364 Roanoke, Virginid 2·101"l-1::iC11 "I '.'ll'ph"lw· (r.;·()ll:-:i.""';-2.\"'i.' Fd\: !5"'{)) :-;:':\-II~:-; (11.\" \\,./1: \,'\\"\\".((Idrl,.,kc·'''l ¡":(l\" May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Elderly and Disabled Tax Relief Program Background: The initial Elderly and Disabled Tax Relief Program for the City of Roanoke was made effective July 1, 1989. Since that time, several revisions have been made to the limits of the program, the latest of which was effective July 1, 2001. Currently, the total combined annual household income threshold limit is $30,000 and the net combined financial worth threshold, excluding the value of the primary residence, is $100,000 for qualified real estate tax exemption. Given that for the past few years, assessments on real estate have increased at a rate above normal, the review of program eligibility guidelines was referred to budget study. Consideration: In evaluating revisions to the eligibility guidelines, consideration was given to the change in consumer price index since the last revision to the guidelines. Comparison was also made to programs in place in Virginia's First Cities and in surrounding localities. Based on this research, it is prudent to revise the total combined annual income threshold to $34,000 and the net combined financial worth threshold to $125,000. Mayor Harris and Members of City Council Page 2 May 15, 2006 Recommendation: Approve the attached ordinance amending Section 32-86 of the City Code increasing the total combined annual income threshold to $34,000 and increasing the net combined financial worth threshold to $125,000 for qualification for real estate tax exemption for elderly and disabled persons for the tax year commencing July 1, 2007. Respectfully submitted, DLB:acm c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00080 ·i".,. :l".i; :".:: ¡:.. .::.':~'. ":-.:i;: ;::';"~ -; ~ :. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #24-79 Darlene L. Burcham City Manager Roanoke, Virginia Jesse A. Hall Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Hall: I am attaching copy of Budget Ordinance No. 37384-051106 adopting the annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriation s of the City of Roanoke for the fiscal year beginning July 1, 2006, and ending June 30, 2007. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. Sincerely, jf{ t· o r\~ Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: Sherman M. Stovall, Director, Office of Management and Budget Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 1314S, Roanoke, Virginia 24031 L:\CLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 06\Mayl1 06 corresp Budget.doc ~\\s COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37384-051106. AN ORDINANCE adopting the annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2006, and ending June 30, 2007; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds in the fiscal year beginning July 1, 2006, and ending June 30, 2007, shall constitute General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Funds and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: General Fund Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Revenue - State/Federal Charges for Current Services Miscellaneous Total Revenues $ 90,878,000 66,297,000 1,236,000 1,287,000 645,000 67,240,000 11,395,000 629.000 $ 239,607,000 Appropriations Treasurer Clerk of Circuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Magistrate General District Court Circuit Court Commissioner of the Revenue $ 948,799 1,404,716 1,513,248 28,558 3,014 41,306 540,514 970,997 Sheriff Jail $ 2,298,470 14,027,319 16,325,789 Commonwealth's Attorney Cost Collections Unit $ 1,538,969 76,165 1,615,134 City Council City Attorney City Clerk 246,367 874,691 598,059 Municipal Auditing 564,012 Department of Finance Billings and Collections Real Estate Valuation Board of Equalization $ 1,925,082 711,177 1,017,205 21,257 3,674,721 Residual Fringe Benefits Miscellaneous . Transfers to School Fund Transfers to Greater Roanoke Transit Company Transfers to Debt Service Fund Transfer to Other Funds Electoral Board Office of Communications City Manager Roanoke Arts Festival - 1251h Anniversary Memberships and Affiliations Personnel Lapse Contingency Environmental and Emergency Management Department of Management and Budget 1,653,616 100,000 57,755,298 1 ,372,855 19,242,572 5,127,660 296,235 657,061 741,139 303,782 1,652,127 (2,596,190) 1,292,916 264,691 569,714 Human Resources $ 1,210,628 Occupational Health Clinic 488,352 1,698,980 E911 Center $ 2,341,589 E911 Wireless 339,584 Telecommunications 644,244 3,325,417 Director of General Sérvices $ 212,093 Management Services 112,821 Purchasing 330,723 655,637 Building Maintenance $ 4,082,357 Custodial Services 1 ,182,378 5,264.735 Fire Administration $ 915,077 Fire Support 848,936 Fire Operations 14,230,935 Fire Airport Rescue 724,885 Emergency Medical Services 2,346,715 19,066,548 Director of Public Works $ 244,457 Solid Waste Management 6,819,363 Transportation - Streets and Traffic 4,870,071 Transportation - Paving 2,646,111 Transportation - Snow Removal 250,440 Transportation - Street Lighting 939,489 Transportation - Engineering & Operations 1,603,626 Engineering 1,653,002 19,026,559 Planning and Development $ 1,324,313 Building Inspections 863,513 Economic Development 1,120,710 3,308,536 Roanoke Arts Commission 348,077 Neighborhood Partnership Citizens Service Center Housing and Neighborhood Services $ 156,570 24,561 1,552,038 1,733,169 Parks Parks & Recreation Administration Youth Services Recreation $ 3,486,577 1,554,023 598,370 1,265,912 6,904,882 Director of Human Services/Social Services Income Maintenance Social Services - Services Employment Services Foster Parent Training Human Services Support Virginia Institute for Social Services Training Activities Hospitalization Youth Haven Outreach Detention Crisis Intervention Health Department Mental Health Human Services Committee Comprehensive Services Act (CSA): CSA - Administration Virginia Cooperative Extension Service Police Administration Police Investigation Police Patrol Police Services - Police Training Police Animal Control Libraries Law Library Total Appropriations Civic Facilities Fund Revenues Operating Non-Operating Total Revenues $1,452,315 5,720,915 13,143,276 1,495,630 131,805 338,197 $ 624,537 265,746 589,851 $ 459,887 . 3,233,949 . 12,761,572 3,226,579 740,312 878,196 $ 3,126,976 157,808 22,282,138 490,359 81,933 1 ,480,134 1,363,326 434,481 578,841 9,062,733 71,095 60,740 21,300,495 3,284,784 $ 239,607,000 $ 3,821,962 2,074,992 $ 5,896,954 Appropriations Operating Expenses Promotional Expenses Concessions Catering Capital Outlay Debt Service Total Appropriations $ 3,270,223 465,182 598,969 232,813 20,000 1,309,767 $ 5,896,954 ParkinQ Fund Revenues Operating Total Revenues $ 2,720,000 $ 2,720,000 Appropriations Parking Coordination Market Garage Elmwood Park Garage Center in the Square Garage Church Avenue Garage Tower Garage Gainsboro Garage Market Lot Elmwood Lot Warehouse Row Lot Williamson Lot Higher Ed Center Lot .Debt Service Total Appropriations $. 59,762 196,045 222,833 155,465 349,695 259,744 141,417 4,140 35,235 8,312 7,551 22,610 1,257,191 $ 2,720,000 Market BuildinQ Fund Revenues Operating Non-Operating Total Revenues $ 286,500 35,000 321,500 $ Appropriations Operating Expenses Total Appropriations Department of Technology Fund Revenues Operating Non - Operating Total Revenues Appropriations Operating Expenses Capital Outlay Debt Service Total Appropriations Fleet Management Fund Revenues Operating Non - Operating Total Revenues Appropriations Operating Expenses Capital Outlay Debt Service Total Appropriations Risk Management Fund Revenues Operating Total Revenues $ 321,500 $ 321,500 $ 6,451,281 50,000 $ 6,501,281 $ 5,260,035 672,517 568,729 $ 6,501,281 $ 6,040,468 100,000 $ 6,140,468 $ 3,749,683 2,263,842 126,943 $ 6,140,468 $ 13,131,297 $ 13,131,297 Appropriations Risk Management Administration. Risk Management - Other Expenses Total Appropriations $ 1,145,404 14,431,963 $ 15,577,367 School Fund Revenues $ 132,263,335 Appropriations $ 132,263,335 School Food Services Fund Revenues $ 5,354,948 Appropriations $ 5,354.948 Grant Fund Revenues Virginia Juvenile Community Crime Control Act Total Revenues $ $ 103,756 103,756 Appropriations Substance Abuse Services - Court Services Unit Enhanced Community Services - Court Services Unit Total Appropriations $ 47,579 56,177 103,756 $ 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and he is hereby authorized and directed to transfer between accounts such appropriations for salaries and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2006, are re- appropriated to the 2006-07 fiscal year to the same department and account for which they are encumbered in the 2005-06 fiscal year. 5. That this ordinance shall be known and cited as the 2006-07 General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriation Ordinance; and 6. Pursuant to the provisions of Section 12 of the' City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . /} /J ~ "-'ð' 7- rð..,..t ~ City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #S-18-60-70-11 0-121-184 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No.3 7385-051106 adopting and establishing a Pay Plan for officers and employees of the City, effective July 1, 2006; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; authorizing annual salary increments for employees performing fire inspector duties; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Policing Specialist program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee ofthe Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff; repealing, to the extent of any inconsistency, Ordinance No. 37047-051005, adopted May 10,2005; and providing for the salaries of the City's Constitutional Officers, effective July 1, 2006. L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061Mayl1 06 corresp Budget.doc Darlene L. Burcham May 16, 2006 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. r\'~ j p~ Mary F. Parker, CMC City Clerk MFP:ew Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Brenda L. Hamilton, Clerk of Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer The Honorable Octavia Johnson, City Sheriff Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor Rolanda B. Russell, Assistant City Manager for Community Development James L. Grigsby, Acting Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Carolyn Glover, Acting Director, Human Resources Susan S. Lower, Director, Real Estate Valuation Jane R. Conlin, Director of Human Services David Hoback, Acting Chief, Fire-EMS A. L. Gaskins, Chief of Police Martha P. Franklin, Secretary, Architectural Review Board and City Planning Commission Rebecca J. Cockram, Secretary, Board of Zoning Appeals L:\CLERKlDATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\Mayl1 06 corresp Budgel.doc ~r:r IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37385-051106. AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the City effective July I, 2006; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire- Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; authorizing annual salary increments for employees performing fire inspector duties; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Policing Specialist program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee of the Sheriff who mccts the qualifications for and has been appointed Master Deputy Sheriff; repealing. (0 the extent of any inconsistency, Ordinance No. 37047-051005, adopted May 10, 2005; providing for the salaries of the City's Constitutional Officers; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hercby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 2006, the Pay Plan hereinafter set out in its entirety, which shall read and K:\J\1casures\Ycarly MeasurcsìPA YPI..AN ordinance for 2DOfi-2007.doc provide as follows: CITY OF ROANOKE, VIRGINIA PAY PLAN July 1,2006 Minimum Maximum Pay Grade Annual Salary Annual Salary 04 $17,775.94 $28,441.40 05 18,664.88 29,863.86 06 20,064.20 . 32,102.72 07 21,613.80 34,582.08 08 23,879.96 38,208.04 09 26,386.88 42,219.06 10 29,159.52 46,655.18 1\ 31,213.52 49,941.58 12 34,802.82 55,684.46 13 38,806.04 62,089.56 14 43,267.64 69,228.12 15 48,243.78 77,190.10 16 54,494.96 87,192.04 17 60,761.48 97,218.42 18 67,748.98 108,398.42 19 76,477.96 122,364.84 20 85,272.72 136,436.30 21 95,079.14 152,126.52 2. The Pay Plan adopted by this Ordinance shall remain in effect until amended by Council. 3. Pursuant to §2-68, Code of the City of Roanoke (J979), as amended, effective July 1, 2006, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan. consisting of a plan of classification assigning a K:\Measures\Yearly Measures\PA YPLAN ordinance for 2006-2007.doc 2 pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 4. Pcrfomlance increases, up to four and one-half percent (4.5%) of the employees' current base salary, may be awarded officers and employees according to their performance scores. Effective July I, 2006, for officers and employees appointed or hired after July I, 2005, performance increases shall be prorated based on the number of pay periods served pursuant to policies and procedures promulgated by the City Manager. 5. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 6. Annual salary increments payable on a bi-weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SAtARY INCREMENT Appraiser I S; 2,000.00 Appraiser II $ 2,000.00 Assistant City Managers $ 2,000.00 (unless City Manager has assigned a City vehicle to the individual Assistant) Assistant Director of Civic Facilities $ I, II 0.00 City Attorney S 2,500.00 City Clerk $ 2,500.00 Deputy Director of Real Estate Valuation $ 2,000.00 Director of Civic Facilities S 2,000.00 Director of Finance $ 2,500.00 K:\Measurcs\Yearly Measurcs\PA YPLAN ordinance for 2006·2007.doc 3 Director of Planning, Building and Economic Development $ 2,000.00 Director of Real Estate Valuation $ 2,000.00 Municipal Auditor $ 2,500.00 Senior Tax Compliance Administrator $ 2,000.00 Special Projects Coordinator $ 2,000.00 Supervising Appraiser $ 2,000.00 If the requircment that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be temlÌnated as of the date of elimination of such requirement. 7. In order equitably to compensate swom police officers assigned to the Criminal Investigation Division and in lieu of provision by the Police Department of uniforms' and accessories, each such officcr shall be accorded an annual salary increment of $600.00 payable on a bi-weekly basis as a uniform allowance. 8. Each employec of the Fire-Emergency Medical Services Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician ccrtification and actively participates in the City's First Responder Program shall be accorded an annual salary incremcnt of $1 ,200 payable on a bi-weekly basis. 9. Each employee of the Fire-Emergency Medical Services Department who has been certified to cither the Specialist or Technician Icvel for the handling of hazardous matcrials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual salary increment of $ I ,200 payable on a bi-weekly basis. 10. Each employee of the Fire-Emergency Medical Services Department who has been certified and perfomls Firc InspeCtor duties as part of the Fire Prevention Program assigned by K:\Mcasures\Yearly Measun:s\PAYPLAN ordinance: for 2006-2007.doc 4 the Fire-EMS Chief shall be accorded an annual salary increment of $1,500 payable on a bi- weekly basis. II. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police orticcrs below the supervisory level. Such program may include consideration for training, fonnal education, experience, and specialized assignments. The annual pay supplement shall range from $1,0]4 to $4,525 payable on a bi-weekly basis. 12. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of base salary. 13. The City Manager is authorized to continue a merit pay program for Firefighter/Emergency Medical Technicians who attain an EMT-I or Paramedic certificate. The annual pay supplement shall be in the amount of $4,000 payable on a bi-weekly basis. If a qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8, above, then the employee shall, in addition to the EMT stipend, receive the difference between such stipend and the merit pay authorized hereby. ]4. A pay stipend of $]00 per month, or $1,200 annually, paid monthly, shall continue to he awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment ]5. A pay stipend of $]00 per month, or $1,200 annually, paid monthly, shall be awarded to memhers of the Architectural Review Board. The requirement for certification of members by the Virginia Certified Architectural Review Program, adopted by Council effective K:\.\.1easuresWcarly Measures\PAYPLAN ordinance for 2006-2007.doc 5 July 1,2004, is suspended until the Program has been fully developed and made operational by the Virginia Department of Historic Resources (VHDR). 16. When any salary increase provided in paragraphs 4, II, 12 or 13 of this Ordinance would cause an officer or employee to exceed the maximum annual pay range applicable to such officer's or employee's position, such officer or employee shall receive a salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position. 17. Each employee of the Sheri1Ts office who meets qualifications for Master Deputy Sheriff and has been appoiilled such by the Sheriff shall receive a five percent (5%) increase to base annual salary. This increase shall bc capped at no more than five percent (5%) above the pay range maximum for a Deputy Sheriff. Any Master Dcputy Sheriff who fails to meet required qualifications and is removed from appointment by the Sheriff shall have the base annual salary reduced by five percent (5%). 18. To the extent of any inconsistency, Ordinance No. 37047-051005, adopted May 10, 2005, as amcnded, is hereby REPEALED. Paragraph 15 of Ordinance No. 36312-051203 relative to the annual salarics of the Mayor, Vice-Mayor and Council Members, shall remain in force and effect until amended in accordance with the provisions of State law_ 19. Until July 1,2006, the salaries of the Clerk of Circuit Court, Commonwealth's Attorney, Commissioner of the Revenue, City SherifT. and City Treasurer, the City's Constitutional Officcrs, shall be as set by Council by Ordinance No. 37047-051005, adoptcd May 10, 2005. Effcctive July 1, 2006, the salaries shall be their then current salary increased by four percent (4%), unless modified by ordinance duly adopted by Council. 20. AllY increase in compensation due to any officer or employee due under this ordinance shall be first paid beginning with the paycheck of July 12, 2006. K:\MeasuresWearly Measures\PA YPLAN ordinance for 2006-2007.doc 6 21. The provisions of this ordinance shall be in full force and effect on and after July I, 2006. 22. Pursuant to § 12 of the Roanoke City Charter, the second reading by title paragraph of this ordinance is hereby dispensed wi tho ATTEST: ~ . f"\~ ;.~ÁJ City Clerk. K:\Mcasures\Yearly Mcasures\PA YPLAN ordinance for 2006-2007.doc 7 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #60-429 Jesse A. Hall, Secretary Board of Trustees City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 37386-051106 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, effective July 1, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. ñ:,~ -J. ~ Mary F. Parker, CMC City Clerk MFP:ew Attachment L:ICLERK\DATAICKEW1IAGENDA CORRESPONDENCElagenda correspondence 06IMay 06IMay1 1 06 corresp Budgel.doc Jesse A. Hall May 16, 2005 Page 2 pc: Kathleen M. Potter, Actuary, Palmer and Cay Consulting Group, 9020 Stony Point Parkway, Suite 200, Richmond, Virginia 23235 David C. Key, Chair, Board of Trustees, City of Roanoke Pension Plan, 3012 Spring Road, S. W., Roanoke, Virginia 24015 Clarence R. Martin, President, Roanoke City Retirees Association, 155 Huntington Boulevard, N. E., Roanoke, Virginia 24012 . John R. Hubbard, Chief Executive Officer, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 1314S, Roanoke, Virginia 24031 Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012-1148 Alan R. Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Springs Road, N. E., Roanoke, Virginia 24012 Gary L. Robertson, Executive Director, Water Operations, Western Virginia Water Authority Michael T. McEvoy, Executive Director, Wastewater Services, Western Virginia Water Authority Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Carolyn Glover, Acting Director, Human Resources Andrea F. Trent, Retirement Administrator L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 061May11 06 corresp Budget.doc \,Ñ~\'\ IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The -11th day of May, 2006. No. 37386-051106. AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain oftheir surviving spouses; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The retirement allowance payable on account of certain members of the City of Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1,2005, shall effective July 1, 2006, be increased by three percent (3%) of itself, not including any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, and not including any Retirement Supplement, as provided for in §22.2-61, Retirement Supplement, of the Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), calculated as of July 1, 2006. 2. The increase in benefits provided for in Paragraph 1 of this ordinance shall apply to the following categories of persons entitled to receive benefits under the City of Roanoke Pension Plan only: a. Any member of the Employees' Supplemental Retirement System (hereinafter "ESRS") or of the Employees' Retirement System (hereinafter "ERS") retired under §22.2-43, Normal Service Retirement, or under §22.2-47, Retirement and Service Retirement Allowance Generallv, respeetively, of the City Code. b. Any member of ESRS or ERS retired under §22.2-50, Nonoccupational Disability Retirement Allowance, of the City Code; or c. Any member of ESRS or ERS _ retired under §22.2-51, Occupational Disability Retirement Allowance, of the City Code; or d. Any member of the ESRS retired under §22.2-44, Early Service Retirement Allowance, or §22.2-45, Vested Allowance, or any member ofERS retired K:\MEASURES\YEARL Y MEASURES\COLA 2006.00(' under §22.2-48, Earlv Service Retirement Allowance, or §22.2-49, Vested Allowance, of the City Codc; or e. Any surviving spouse of a member, providcd such surviving spouse is entitled to benefits undcr Article IX, Pavment of Benefits, of Chapter 22.2, Pensions and Retirement, of the City Code, and further provided that the deceased member through whom the surviving spouse is entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b., 2.c., or 2.d. of this ordinance; or f. Any member retired under §22.2-75, Pensions for Members of Police and Fire Departments as of Deccmhcr 31. 1945, of Chapter 22.2, Pensions and Rctirement, of the City Code, or the surviving spouse of any such member. 3. This ordinance shall be in full force and effect on July 1,2006. 4. Pursuant to the provisions of Section 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ ~ 1~h~ City Clerk. K:\MEASlJRE$iYEARL y ~EASURESCOLA .2006.DOC CITY OF ROANOKE DEPARTMENT OF FINANCE ~15 Church Avenue. S.W.. Room 461 P.O. Box 1 ~~O Roanoke. Virginia 24006-1220 Telephone: (5401 853-~8~1 Fax: (5401 853-6142 A!'II\" H. SHA WVER Deput)" Din'rloT l"m,Ul"allll shaw\·..:rl~i·';lm;¡m,J,.":-.\"I1:; .JESSE A. HALL Director or Finance email: ics~c..hall:~i:ci.Ttlalloke.v.l.llS May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Cost of Living Raise for Retirees - FY2007 Background: Retirees of the City of Roanoke Pension Plan (Plan) are awarded cost of living adjustments (COLAs) on an ad hoc basis by City Council. The Plan does not include a provision for an automatic COLA due to the significant actuarial cost and related increase in contribution rates. Thus, COLAs are not pre-funded in the Plan, but rather the increased cost is recognized when the increase has been awarded. Factors considered as part ofthe recommendation for a COLA include change in the Consumer Price Index, the amount of raises provided by similar plans within the state, and most importantly, affordability to the Plan to assure the Plan remains well funded to sustain the current level of benefits. Eligible members of the City of Roanoke Pension Plan received a 2.25% cost-of-living adjustment on July 1, 2005. This was the tenth consecutive COLA provided to eligible retirees. All City employees are members of the Roanoke City Pension Plan (the Plan). The City's Plan, when compared to the state pension plan (The Virginia Retirement System) and other locality-sponsored plans, provides above-average benefits. The City's plan also includes a provision to add an additional supplement of $3,105 (indexed) annually for employees with a minimum of 20 years of service. This supplement is intended to help offset the cost of health insurance and is paid until the retiree reaches age 65, the age of Medicare eligibility. Additionally, the City sponsors a 457 Deferred Compensation Plan allowing employees the opportunity to Honorable Mayor and Members of City Council May 11, 2006 Page 2 save for retirement while reducing current taxable income. The savings are enhanced by a City match of $650 annually. The City's pension plan, when coupled with the deferred savings plan and added to social security, provides a career employee the opportunity to replace most of their pre-retirement income upon retirement. Considerations: The required contribution rate for the pension plan to fund the current level of benefits will increase for FY06 from 12.61 % to 15.11 % of payroll. The additional cost to the General Fund is approximately $1,500,000. The rapidly rising increase in contribution rates is due to a combination of factors. A stock market downturn from 1999 to 2002 resulted in lesser investment returns for the Plan. Additionally, significant enhancements were made to the Plan in 1999 and again in 2000. The pension supplement mentioned above was added to the Plan in 2001. Lastly, the cumulative effect of granting annual COLAs adds significant cost to the Plan. The combination of these factors has resulted in increasingly higher contribution rates to sustain the plan. Based on a poll of COLAs recommended or to be recommended by other localities within the state, the consumer price index and the City's ability to absorb increased funding to the Plan, a 3.0% COLA appears reasonable. Attachment A lists the percentage increases either granted or to be recommended by 9 other plans within the State and the Virginia Retirement System. A recommended 3.0% increase to eligible members of the Plan, effective July 1, 2006, will increase the average annual retirement allowance for eligible retirees by approximately $382, or a total of an additional $594,643 in annual benefits. The actuarial cost of a 3.0% COLA is estimated at $5.7 million funded over the next 20 years through the annual payroll contribution rate. This results in an increase of approximately $378,000 in annual contributions to the Plan. All City operating funds along with the Roanoke Regional Airport Commission, School Board, Roanoke Valley Resource Authority, Roanoke Valley Detention Commission, Western Virginia Water Authority, and the Commonwealth of Virginia will assume their pro rata cost for funding the COLA. The City's pro rata share of this increase is approximately $333,000 for FY07. The recommended increase will apply to those retirees who retired on or before July 1, 2005, i.e., those retirees who :hav.e:; been., .r~tir~d for at least one year. Approximately 1,555 of 1,634 retirees, or 95% of 'those receiving benefits as of Honorable Mayor and Members of City Council May 11, 2006 Page 3 March 31, 2006, will be eligible for the increase. The increase will also apply to a member's or surviving spouse's annual retirement allowance. The increase will not apply to any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, or to the retirement supplement paid according to Section 22.2-61 of the Code. A request was also referred to budget study to consider giving a supplemental allowance for health insurance for City retirees who are 65 years of age or older. The plan currently provides a monthly supplement of 75% of the amount of the health insurance supplement provided to active employees, or $258.75, to retirees with at least twenty years of service until age 65. This supplement is provided to complement the pension allowance until Medicare eligibility and is responsible for a significant portion of the overall cost of the Plan. Upon reaching Medicare eligibility, retirees are eligible to begin receiving both hospital and medical benefits. There is also a new drug benefit program that began January 2006, Medicare Part D, that assists with outpatient prescription drugs. Recommendation: We recommend adoption of the accompanying ordinance granting a 3.0% COLA for eligible retirees. The related cost to the City will be approximately $333,000 in additional contributions to the Plan. Due to the significant increase in contributions currently required to sustain the current level of benefits and provide a COLA, we do not recommend any benefit changes such as the requested supplemental allowance for health insurance noted above that would result in additional funding requirements for the pension plan. Darlene L. Bur City Manager ~!+.~ Je e A. Hall Director of Finance DLB/JAH:ca Attachment c: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Andrea F. Trent, Retirement Administrator Honorable Mayor and Members of City Council May 11, 2006 Page 4 Association of Municipal Retirement Systems of Virginia Cost of Living Adjustments I - .... LOCALITY ! COLA PROPOSED FOR FY 07 -....- --- I General Retirees 0% Alexandria Public Safety codified at 3% -- Arlington County 3.20% ----.----.--.---...-- Charlottesville 2.00% .._.n.. . ....- Danville 3.00% Fairfax County 3.00% Education Falls Church 1.70% ...n.__._u_ __.__.___._ ..... . _ _____ __ Newport News 2.20% ; I Norfolk 1.50% , Richmond 0% i 0% for FY 06 i :R<:>él~<:>ke 3.00% VRS 3.20% CPI 3.40% _.J . ..r:~. .( -'.:' J-.o:,~'. ., :-l' : ". .i.( . ~':-' :. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #60-217 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37387-051106 endorsing an update to the Capital Improvement Program submitted by the City Manager under date of May 11, 2006, totaling $23S,349,986.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday. May 11, 2006. SÃ":'" J. P ~ Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\May1 1 06 corresp Budget.doc J'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37387-051106. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 11,2006. WHEREAS, by letter of May 11, 2006, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2007-2011 in the recommended Resource Allocation Plan totaling $235,349,986; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2007- 2011, and the related funding recommendations, as set out in the letter of the City Manager dated May 11, 2006. A~"-r 4.L City Clerk. K:\.\.1casurcs\Yearly Measures\captial improvement program 2007 2011.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #60-217 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37388-051106 appropriating funds for the FY 2007-2011 Update to the Capital Improvement Program, and amending and reordaining certain sections of the 2006-2007 General, Capital Projects, Market Building, Department of Technology, Fleet Management, and Grant Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. ìï'~ j. L Mary F. Parker, CMC City Clerk MFP:ew Attachment Pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget L:\CLERKlDA T AICKEW 1 \AGENDA CORRESPONDENCElagenda correspondence 06\May 06\May11 06 corresp Budgel.doc · >-.s ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37388-051106. AN ORDINANCE to appropriate funding for the FY 2007-2011 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2006- 2007 General, Capital Projects, Market Building, Department of Technology, Fleet - Management, and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 General, Capital Projects, Market Building, Department 6f Technology, Fleet Management, and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Capital Projects Fund Transfer to DOT Fund Transfer to Fleet Management Fund Transfer to Grant Fund Capital Proiects Fund Appropriations Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue 01-250-9310-9508 01-250-9310-9513 01-250-931 0-9517 01-250-9310-9535 $ (245,424) 94,751 50,673 100,000 08-310-9688-9003 08-440-9854-9003 08-510-9620-9003 08-530-9552-9003 08-530-9575-9003 08-530-9736-9003 08-530-9823-9003 08-530-9837-9003 08-530-9838-9003 08-530-9847-9003 08-530-9849-9003 08-615-9862-9003 08-615-9863-9003 08-615-9864-9003 08-615-9867-9003 08-615-9868-9003 100,000 94,751 430,896 500,000 440,000 49,820 139,000 385,000 200,000 100,000 300,000 300,000 175,000 100,000 100,000 70,000 Transfer to Market Building Fund 08-530-9712-9504 200,000 Revenues Transfer from General Fund 08-110-1234-1037 2,584,467 Fund Balance Residual Equity Transfer 08-3337 (1,100,000) Market Buildina Fund Appropriations Appropriated from General Revenue 09-310-8134-9003 200,000 Revenues Transfer from Capital Projects Fund 09-110-1234-1309 200,000 Department of Technoloav Fund Appropriations Reverse-Future Capital Outlay 13-430-1602-3028 94,751 Revenues Transfer from General Fund 13-110-1234-0951 94,751 Fleet Manaaement Fund Appropriations Vehicular Equipment 17-440-2642-9010 50,673 Revenues Transfer from General Fund 17-110-1234-0951 50,673 Grant Fund Appropriations Home Investment Partnership Program Local Match 35-615-8119-5507 100,000 Revenues Home Investment Partnership Program Local Match 35-615-8119-5220 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT~ M--¡!J L - City Clerk. ·" .. -'. (/,';.{f'~:IL:;) . :~ . -CW~! .~,~~ ~. ft==.· .~. -~ ~ ft':~l~, I,',' \;::,:~>"/ CITY OF ROANOKE OFFICE OF THE CITY MANAGER ì\:""J C. Taylor Municipal13uilding 21~ Church Avenue, S.\V.. Room 36-1- {(\dnnkc, Virgini.l 24ln 1-1591 Tl·k'l'lhlllt·: 15.\111 ;-;<:;¡:~-2.~:n Ll\ 1:>-t111 ,·';:;~-ll.'''i <. ity \\\,b: \\'\\"\\".1"tl,lIIllkt·LI.¡;¡¡I" May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Capital Improvement Program Update for FY 2007-2011 Background: The Capital Improvement Program (CIP) for Fiscal Years 2007-2011 is a plan recommended for approval by City Council for capital expenditures to be incurred over the next five years in order to address the priority long-term capital needs of Roanoke. The CIP reflects the current status of projects which have previously been approved and funded by City Council, and is a revision to the Fiscal Years 2006-2010 Capital Improvement Program approved by City Council on May 10, 2005. The CIP also reflects all planned future debt issuance for projects included in the upcoming five year period. Considerations: On April 17, 2006, City Council received the proposed Capital Improvement Program for Fiscal years 2007-2011 as part of the Recommended Resource Allocation Plan. The Capital Improvement Program Summary Section in this document provides a summary of projects. The Capital Improvement Program for Fiscal Years 2007-2011 is comprised of capital projects with an estimated cost of project completion totaling $235,349,986. The CIP includes the addition of the Police Academy, Library Study, Streetscape Improvements, and Market District Plan projects. It also reflects additional funding for curb, gutter, sidewalks, and bridge renovation via debt issuance of $5 million funded from an increase in the cigarette tax. Adjustments have been made since the Recommended Resource Allocation Plan was presented. The adjustments reflect revisions to the Roanoke City Public Schools CIP which was adopted by the School Board on May 9, 2006. The revisions include: · An increase in the cost of the high school renovation projects (Patrick Henry High School, $1,375,000, and William Fleming High School, $625,000). The increase in costs will be funded from School capital reserve (cash funds); · A change in the timing of expenditures for the Patrick Henry High School renovation project: · The addition of stadiums at Patrick Henry High School and William Fleming High School; · Exclusion of elementary school renovation projects involving classroom additions; · It should be noted that the School CIP contains a future issuance of $2,000,000 in Virginia Public School Authority (VPSA) bonds for renovations at Raleigh Court Elementary School. This debt issuance is not included in our CIP as it is above the level of school debt agreed to when the cost of the high school renovation projects increased during FY 2003- 04. The School Board must request approval to add the issuance of this debt to our C1P. Attachment A contains a list of projects included in the CIP. Debt will be issued during the Fiscal Year 2006-07 for the following projects: · Patrick Henry High School · Elementary School Renovations - Fallon Park ($1,160,900) - Westside ($3,850,000) - Monterey ($2,000,000) $ 7,500,000 $ 7,010,900 Recommended Action: Approve a resolution endorsing the update to the CIP. Appropriate $2,829,891 included in the FY 2006-07 Transfer to Capital Projects Fund Account (01-250-9310-9508) to the respective capital project accounts established by the Director of Finance for the following projects: · 5500,000 to Capital Project Account (08-530-9552) for Bridge Maintenance · $139,000 to Capital Project Account (08-530-9823) for Police Academy Construction and A&E · $49,820 to Capital Project Account <08-530-9736) for Stormwater Management · $310,000 to Capital Project Account <08-530-9575) for Transportation Projects · $430,896 to Capital Project Account <08-510-9620) for Roanoke River Flood Reduction · $100,000 to Capital Project Account (35-61 5-8119) for Home Investment Partnership Program Match · $300,000 to Capital Project Account (08-615-9862) for Market Rate Purchase Rehabilitation · $175,000 to Capital Project Account (08-615-9863) for Market Rate Mortgage Assistance · $100,000 to Capital Project Account <08-61 5-9864) for a Housing Initiatives Consultant · $100,000 to Capital Project Account <08-615-9867) for a Housing Pattern Book · $385,000 to Capital Project Account (08-530-9837) for Police Building Demolition · $50,673 to Capital Project Account (17-440-2642) for Fleet Replacement · $94,751 to Capital Project Account (13-430-1602) for Technology · $94,751 to Capital Project Account <08-440-9854) for Capital Building Maintenance Appropriate $1,100,000 of residual equity from the close-out of the Water and Sewer funds to: · Roanoke Redevelopment and Housing Authority - Virginia Scrap Iron Virginia Remediation Program (08-310-9688) $100,000 · Riverside Centre - Streetscape <08-530-9838) $200,000 · Gateway Streetscape (08-530-9847) $100,000 · Downtown and Village Streetscape <08-530-9849) $300,000 · Market District Plan (09-310-8134) $200,000 · Code Enforcement Program (08-615-9868) $ 70,000 · Capital Project Contingency <08-530-9575) $130,000 Respectfully submitted, /79rJf '\ /; / C/ ~u .tu-~' Darlene L. BUlcham City Manager DLB: acm c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00088 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM SPENDING ANALYSIS - 2007·2011 ,---------_. ---- Tolal I i I Projected i Project Category/Description FY 2007 FY 2008·11 Expenses I , I __.._ ____u___.__ ---.---. _________J Buildings: Fire/EMS Facility Improvement Program S 4.194,193 $ 6.248.722 $ 10.442.915 Roanoke Comprehensive Library Sludy 1,154.400 4.435,600 5.590.000 Police Academy 233.000 233.000 TOTAL· Buildings $ 5,581,593 5 10,684,322 5 16.265,915 Economic Development: Art Museum of \M9stern Virginia S 2.500.000 S 1.200.000 $ 3.700.000 Countryside Property 4.731 4.731 Riverside Centre for Research and Technology· Phase I 204.714 204.714 Roanoke Centre br Industry and Technology (RCIT) 378.320 378.320 TOTAL· Economic Development 5 3,087,765 5 1,200,000 5 4,287,765 Flood Reduction Roanoke River Flood Reduclon $ 8.850.000 S 45.614.986 $ 54.464.986 TOTAL· Flood Reduction 5 8,850,000 5 45,614,986 5 54,464,986 Parks: Greenways and Trails S 1,110.000 $ 1.525.986 S 2.635,986 Neighborhood Park Improvemenls - Phase I 847.227 847.227 Muffi-Purpose Recrealon Cenler 286,220 6.710.000 6,996.220 Percent·br·Art Program 133.500 133.500 267.000 TOTAL - Parks $ 2,376,947 5 8,369.486 $ 10,746,433 Schools: Elemenlary School Renovalons S 2.520,000 614.000 ·s 3.134.000 High School Facility Improvemenls 18.343.000 44,975.000 63.318.000 High School Sladium Facililes 4,100.000 4.100.000 8.200.000 Mainlenance and Warehouse Facility Sludy 35.000 . 35.000 TOTAL· Schools 5 24,963,000 5 49,759,000 5 74,722,000 Storm Drains: Neighborhood SlDrm Drain Program S 2.289.680 S S 2.289.680 TOTAL· Storm Drains 5 2,289.680 5 $ 2,289,680 Streets, Sidewalks and Bridges: Bridge Renovalon Program $ 1.266,215 S 2.250,000 S 3.516,215 Curb. Gutter and Sidewalk Program 811.495 4.217.986 5.029,481 Marin Luiher King Jr. Memorial Bridge 1.677.942 1.677.942 Slreelscape Project Improvemenls 560.885 300,000 860.885 VDOT Highway Projecls 10.356,000 32.544,837 42,900,837 TOTAL - Streets, Sidewalks and Bridges 5 14,672,537 539,312,823 S 53,985,360 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM SPENDING ANALYSIS - 2007-2011 i L_.. n_ Project Category/Description FY 2007 FY 2008-11 Totãl---~' Projected Expenses Civic Facilities - Fund: Civic Facilities - Expansion and Renovation - Phase I & II $ 8,485,298 $ S 8,485,298 TOTAL - Civic Facilities Fund S 8,485,298 S S 8,485.298 Market- Fund: Roanoke City Market Area Project S 200.000 S S 200,000 TOTAL - Market Fund $ 200,000 $ S 200,000 Parking - Fund: Downtown West Parking Garage S 4.054,132 S 2.600,000 S 6,654.132 TOTAL - Parking Fund S 4,054,132 S 2,600,000 S 6,654.132 Technology - Fund: Financial Application Integration $ 2,648,417 $ 600.000 S 3.248,417 TOTAL - Technology Fund $ 2,648,417 $ 600,000 S 3.248,417 GRAND TOTAL - All Funds S 77.209,369 S 158,140,617 S 235,349,986 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #60-100-379 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Budget Ordinance No. 37389-051106 appropriating funds from the Economic and Community Development Reserve, $200,000.00 for the YMCA Aquatic Center and $200,000.00 for Greenways Development Projects, and amending and reordaining certain sections of the 2006-2007 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. A':' }. ~ Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 061Mayl1 06 corresp Budgel.doc 'ì?-~'/ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37389-051106. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the YMCA Aquatic Center and the Greenways Development Projects, amending and reordaining certain sections of the 2006-2007 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Fund Balance Economic and Community Development Reserve - Unappropriated 08-620-9753-9003 08-620-9757 -9003 $ 200,000 200,000 08-3365 (400,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. A~ l.~ L ~- -.- ATTEST: City Clerk. ," . (i;~il)"i>· (/;i:.¡Þ ioi'J,i\ l ;.., -.c....h~\ \ ;'!~'. . ~~) ...~;O\t '" .·~·1l'. ",,: / . .. .' ~.:' ".' ~ '~~ ~:~:.:.'> CITY OF ROANOKE OFFICE OF THE CITY MANAGER :'Jl)L' C. Taylor \1unidpi.11 Building- 215 Church AVL'nul', S.lV., Room 1b4- RllanokL'. Virginia 2..Wll-1 ::19"1 "J l:.'kVhIIIlV: (::;¡.~l)):',<; 1-2.1.1."': ¡':,n: 6 (lp'¡):~. 11:1'.. l:Il\'\\'d'. W\\\\.I"O,IIl,-,kl"\) ;::.,n" May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Appropriation of FY 07 Funds for the YMCA Aquatic Center and Greenway Projects Background: Beginning in fiscal year 2002, the City of Roanoke committed to a $2.0 million investment, to be paid in $200,000 increments over a 10-year period to the Downtown Family YMCA. Funds cover costs associated with the design and construction of a new central branch YMCA complex. City residents will receive a discounted membership rate, which will allow them to visit any YMCA facility including the facility in the City of Salem. Beginning in fiscal year 2002, the City of Roanoke also committed to contributing 5200,000 per year for 10 years for a total of 52.0 million to the Roanoke River Greenways project and greenways development. Greenways have become a necessary commodity for communities across the United States since they are viewed as an essential amenity that encourages economic development. They connect people to various aspects of a community such as the parks, shops, schools and neighborhoods. Roanoke currently has several greenway projects underway in various stages of development, with a core design element to include connections to Roanoke's primary greenway artery, the Roanoke River Greenway. Significant progress has been made in the construction of the greenway syste-m and includes the Mill Mountain Greenway, the Lick Run Greenway, the Murray Run Greenway and the Roanoke River Greenway. Mayor Harris and Members of City Council May 11. 2006 Pag e 2 Recommendation: Adopt the accompanying FY 2007 budget ordinance which will appropriate $200,000 from the Economic and Community Development Reserve to the Downtown Family YMCA Account No. 08-620-9757-9003 and appropriate $200,000 from the Economic and Community Development Reserve to the Greenways Development Account No. 08-620-9753-9003. Respectfully submitted, DLB: acm c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00081 ..!' '.". f:~' }_~ i '~~~:' ~.~<:~ <: CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #60--266 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Budget Ordinance No. 37390-051106 transferring $280,000.00 from the Economic and Community Development Reserve for Enterprise Zone Projects, and amending and reordaining certain sections of the 2006-2007 Capital Projects Fund appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. 7!:~ J ~ Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget L:ICLERK\DATAICKEW1 IAGENDA CORRESPONDENCElagenda correspondence 06\May 06\May11 06 corresp Budgel.doc .~~ ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 11th day of May, 2006. No. 37390-051106. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2006-2007 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Capital Projects Fund Appropriations be, and the same are hereby. amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Fund Balance Economic and Community Development Reserve - Unappropriated 08-310-9630-9003 08-310-9736-9003 08-31 0-9738-9003 $ 100,000 150,000 30,000 08-3365 (280,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ ~ ~ -J (êv.-h~ . City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER ~oL'l C. Tav!or Municipal Building 21~ Church "A\'l'IlUL" S.\V., Room Jh..J. ROalll.lke, Virginia 24111"-.l5Yl TL·lq'],orll': . (:-.Il) .;"::;.~-2 ·r·n F,l\: f::;·~lIl S:-.l-II.~~ ("it\" \\\.1:-: \\"\\"\\'.r",lIhl"l,\.I.~~tl\· May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Appropriation of FY 07 Funds for Enterprise Zone Background: The new Virginia Enterprise Zone program was established by the General Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is a geographically defined area designated by the Governor. The state and local government enter into a ten year partnership to encourage business expansion and recruitment by offering both state and local incentives. The City of Roanoke has two zone boundaries, Zone 1 A and Zone 2. The main difference is the facade grant is available only in Zone 1 A and the maximum caps differ slightly for certain incentives. The zones expire 12/31/2023 for zone 1Aand 12/31/2015 for zone 2. Consideration: A requirement of designation is that the City of Roanoke offer certain local incentives. These incentives were set forth in the original application and subsequent amendments approved by City Council. In order for the City of Roanoke to continue to offer the local incentives as set forth in the designation application and subsequent amendments, an annual appropriation of funds is needed. Mayor Harris and Members of City Council Page 2 May 15, 2006 Recommendation: Adopt the accompanying budget ordinance transferring 5280,000 from the Economic and Community Development Reserve to the following accounts: 08-310-9630-9003 (Enterprise Zone Rebates) 08-310-9736-9003 (Enterprise Zone Façade Grants) 08-310-9738-9003 (Enterprise Zone Fee Grants) $100,000 $150,000 $ 30,000 Darlene L. rcham City Manager . DLB:acm c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00082 I, ...'." ..' 'õ"" ~íU< i.!;" ,.;".F ' . _~. . ¡ r--":. '. ' . CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #178 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37391-051106 approving the 2006-2007 Annual Update to the 2005-2010 Consolidated Plan and authorizing the City Manager, or her designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing execution of all necessary documents pertaining to such Consolidated Plan, as more fully set forth in a letter from the City Manager addressed to the Council under date of May 11, 2006. The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a reconvened meeting of the Councjl which was held on Thursday, May 11, 2006. Sincerely, () A~ !) rIÞM- Mary F. Parker, CMC City Clerk MFP:ew pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Ford P. Weber, Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\May 06\May11 06 corresp Budget.doc ~~\?" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37391-051106. A RESOLUTION approving the 2006-2007 Annual Update ("Annual Update") to the 2005- 20 10 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved AllI1ual Update to the Unitcd States Department of Housing and Urban Development ("HUD") for final review and approval, and authorizing thc execution of all necessary documents pertaining to such AllI1ual Update. WHEREAS, in order to receive Community Development Block Grant, HOME Investment Partnerships, and Emergency Shelter Grant funding, HUD rcquires that entitlement localitics such as the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates; WHEREAS, opportunities for community input regarding the Annual Update were provided at public meetings held November 3, 2005, and March 30, 2006, and at a City Council public hearing on April 27, 2006, by a 30-day public rcview and comment pcriod beginning April 4, and ending May 3, 2006, by dissemination ofinfonnation to all library branches, thc Law Library, the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's oftìce and the Department of Managcment and Budget for public inspection, by letters to a mailing list of over 400 intercsted individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing information in The Roanoke Timcs and The Roanoke Tribune and on the City's website; and WHEREAS, the AllI1ual Updatc must be apprøved by this Council and received byHUD by May 16, 2006, to ensure timely reccipt of new entitlement funds. THEREFORE, BE IT RESOLVED by thc Council of the City of Roanoke that the Annual Updatc is hereby approved; and BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is hereby authorized, for and on behalfofthe City, to submit the approved Annual Update to HUD for final review and approval, and to exccutc all nccessary documents pcrtaining to such Annual Update, such documents to bc approved as to form by the City Attorney, as morc particularly set forth in the City Manager's letter dated May 11,2006, to this Council. A TlJS\: AA.-.." // r ~ q.J. (~¿~ City Clerk. :.·I~·.'~ ~ !i.~·I7~>,. (~_}~ -1;;\ '.~.",. , ~) . .... . .'I,:"~:~",, _~'i~~> ... CITY OF ROANOKE OFFICE OF THE CITY MANAGER 'J,,,,I C. T.wlnr Municipal lluildinb 215 Chun.:h Avellue, S.\V.. Roorn 364- R\.)i:llllolke, Virginia 2-1:011-159] T(']epholll': 15111) :-i5~·23~·~ 1:,1\: (;,-l11) ,~:;.1-11 ìH (it,' \\,,'b: \\·\\·w.nl,llll,kl·\·.l.¡~,..\· May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Approval of the 2006-2007 Annual Update to the 2005- 2010 Consolidated Plan Background: In order to receive Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) funding, the U.S. Department of Housing and Urban Development (HUD) requires that localities such as the City of Roanoke submit a 5-year Consolidated Plan (CP) and Annual Updates (AU). The City's current, HUD-approved five-year CP covers the period from July 1, 2005, to June 30, 2010, and was developed through an extensive process beginning in the spring of 2003. Public participation in the CP included community representatives on the plan's steering committee, public meetings to obtain community input, information disseminated to the Roanoke Neighborhood Advocates (RNA), information made available on the City's website, including the ability to provide comments through e-mail, information in the print media and announcements to a mailing list of more than 400 organizations and individuals. Considerations: In a letter dated March 31, 2006, Council Members received a summary version of the draft 2006-2007 Annual Update (AU) to the City's HUD Consolidated Plan, which included the tentative CDBG, HOME and ESe funding recommendations for Fiscal Year 2006-2007 and related information. Comparable information was also provided to City Council on April 17, 2006, as part ofthe Recommended Resource Allocation Plan. The Honorable Mayor and Members of Council May 11, 2006 Page 2 As with the five-year CP, outreach to engage the public in the 2006-2007 AU process took several forms. Public meetings were held November 3, 2005, and March 30, 2006, as well as a City Council public hearing on April 27, 2006. Those attending the March 30'" meeting received the same summary version of the AU provided to City Council. This summary plan was made available on the City's website, with links to the full five-year plan and to allow e-mail comments on these documents. The summary was also provided to RNA members and neighboring localities. Letters to the mailing list informed about upcoming meetings, how to obtain additional information and how to comment, and ads were placed in The Roanoke Times and The Roanoke Tribune. Copies of the complete draft 2006- 2007 AU were placed at all library branches and the Law Library, the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and the Department of Management and Budget for public inspection for a 30-day period beginning April 4, 2006. Funding for FY 2006-2007 will be available from the following sources: New HUD Entitlements Estimated New Program Income Local HOME Match Funds Estimated Prior Year Excess Program Income Estimated Prior Year Carry-over Total HUD Funds $2,665,532 455,431 100,000 365,000 144,515 $3,730,478 To ensure that the City's HUD fiscal year begins on July 1, 2006, HUD must receive the Annual Update by May 16, 2006. Recommended Action: Approve the 2006-2007 Annual Update, as abstracted in the attached summary, and authorize the City Manager, or the City Manager's designee, to submit the complete Annual Update to HUD for final review and approval, including execution of all necessary documents pertaining thereto, such documents to be approved as to form by the City Attorney. Respectfully su mitted, Darlene L. But'! ham City Manager . DLB:fb Attachment The Honorable Mayor and Members of Council May 11, 2006 Page 3 c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Ford P. Weber, Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader CM06-00072 Summary Draft 2006-2007 Annual Update to the 2005-2010 Consolidated Plan CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2006-2007 Ov~rview Each year, the City of Roanoke receives about 53,000,000 in new federal funding under the Community Development Block erant (CDBe), HOME Investment Partnerships (HOME) and Emergency Shelter erant (ESe) programs of the U.S. Department of Housing and Urban Development (HUD). Roanoke is designated as an "entitlement community" under these programs, which means that the HUD funds are granted to the City each year using a formula based on population, income levels, and other factors. The amount of the grants received locally is determined by the total amount of funding that Congress appropriates and the number of entitlement communities nationwide. The City is required to submit a five-year Consolidated Plan and Annual Updates in order to receive its entitlements. No City staff positions are funded by CDBe, HOME or ESe. CDBe The City has received CDBe funds for more than thirty years. These funds assist with housing, economic development, human services, neighborhood and other needs. For Fiscal Year 2006- 2007, Roanoke's new entitlement will be 5 I ,904,091, down 9.5% from last year. However, including estimated carry-over funds and program income, a total of 52,687,522 is expected to be available for Fiscal Year 2006-2007. This total represents a decrease of 17.8% in the overall amount of CDBe funding available compared to the prior year. It is important to note that carry-over and program income are variable funding sources which may not be available at comparable levels in future years. The amount of CDBe funds which can be used for human services, planning and administrative activities is limited. HOME Created by the National Affordable Housing Act of 1990, the HOME program addresses the nation's need for affordable housing by funding such projects as rehabilitation, new construction, homeownership assistance and improvements to rental housing. The City has received a HOME grant each year since 1992. For Fiscal Year 2006-2007, Roanoke's new entitlement funding will be 5680,487. This is a $43,039, or 5.9%, 1- _ ~~_ ~ - ~ ~ -~G ;¡4" decrease compared to the 2006·2007 funding level. Considering ~ . !!! estimated carry-over, program income and local matching funds, a total of $962.002 is expected to be available for Fiscal Year 2006-2007 HOME activities, representing an overall 27.6% increase in HOME funds compared to the previous year. As with CDBe funds, the amount of carry-over and program income may vary substantially from year to year. At least 1 5% of each year's new HOME basic entitlement must be reserved for projects conducted by certified Community Housing Development Organizations ("CHDOs"). HOME funds require a match from local cash and non-cash resources; the City's match requirement for Fiscal Year 2006-2007 is 1 2.5%. Ese Ese funds are provided to the City through the Stewart B. McKinney Homeless Assistance Act, under a process which may allocate funds intermittently. The allocation for Fiscal Year 2006- 2007 is expected to be $80,954, or 5232 more than the 2005-2006 funding level. ESe funds support assistance to homeless individuals and families, including assistance to shelters. FUNDING SUMMARY Fiscal Year 2006-2007 (All funds estimated and subject to change.) Funding Available CDBG: 2006-2007 Entitlement Grant 2006-2007 Program Income ..,. 2005-2006 Carry-Over 2005-2006 Excess Program Income Subtotal B CDBG Funds Available HOME: 2006-2007 Entitlement Grants 2006-2007 Program Income" 2006-2007 Local Match Funds 2005-2006 Carry-over 2005-2006 Excess Program Income Subtotal B HOME Funds Available ESG: 2006-2007 ESG Entitlement Grant Total 2006-2007 CDBG, HOME and ESG Funds Available Total 20_Q",;-2007 CDBG. HOME and ESG Funds Recommended for Allocation Balanc::.~ of Funds Available .,' Estimated Program Income: CDBG: Hotel Roanoke 5399,758 Cooper Lease $13,333 5ands Woody Loan 56,722 TAP 5RO Loan 55,618 Home Loans/Atlantic Mortgage 54,500 RRHA Rental Rehab Loans $50_0 5430,431 HOME: RRHA Projects $25,000 51.904,091 430,431 8,000 ----.l.4? ,QÇJ 0 $2,687,522 $680,487 25,000 100,000 136,515 20.000 $962,002 $80,954 $3,730,478 $3,730,478 $0 2 1- I 2006-2007 HUD Funding Recommendations -.." -- ...-- Funding by Category: Economic Development $452.790 Homeless Services 87.609 Housing Development 2.772.194 Human Development 271.714 Neighborhood Development 146.171 Total 53,730,478 --- Breakout: Total 06-07 Funding Supporting Development Activities in City Council "Focus 51,932,019 Neighborhoods" -.......- _n._ Fundinq by Project ., Project Name , Agency Current Reauested For !l.6-0L The¡ Buildi'n;1 Initiative. . . for Peonlc wi Diabilites 'TBI "F'arnilv Services -- .- 50 -,-- 5200,000 50 D~R~rtCenter Bovs & Girls Club 50 543,575 50 --- Si3~ Demolition Housina & Neiahborhood Svcs 5135.000 §135,000 Demolition Fund / Officer at Home Project ..._.n.. Blue Ridae Housina Develoomenl Com. ..'- 5243.119 5250,000 §2.~ Demolition Prooosal for Irwin Buildina YWCA $Oi 550,000 50 Derelict Structures Proararn Rke Redeveloomenl & Housina Authoritv S394.546i 5250,000 5250.000 Emeraency Horne ReoaH" --- Total Action Aaainsl Põ~ërtv'" ---. 5100.000 5152.911 __580.090 EmDowerina Individuals wi Disabiliii'ës -.. Blue Ridae Indeoendent Livina Center .- $60n09 565.833 $52.500 E;l~ironmenlnl Ed. Ctr. Adooted School Proaram Annlë Ridne Farm $35.000 52:1.450 523.450 IExnansion of Court Advocac~ Serviçes Rke Vallev CASA Foundation _ _59 540.000 $38.500 ~¡:air Housinq Impediments Re.duction Pronram HOl~'sina & Neiahborhood Svcs ... 510.000 571.000 55.000 'Forklift'Warehouse Qncrations Trainina Total ,,\~tig.!]_f.'...9ainst Poverty 50 .5_106.029 50 Girl Scoutirv;jn Public H9~~il'!g Girl Scouts . -- . SO $26.853 524.000 Health Promotion Kuumba Health & Wellness Cenler 50, $44.774 542,274 Historic Review Services Housina & Neiahborhood S'{ç:.~ 510,000 510.000 510.000 Hotel Roanoke 1 08 L03:~. ~~ment Finance Deot. _ ..~439.463 S452,790 5452,790 Hurt Park Horneownershio Proaram Total Action Aaainst Povertv 50 598.000~ _._ 50 Hurt Park in Gloom Blue -Rid(le Housino Deve~qE~nent Corn. 50 5352.129' 50 ~iE!~?!..Q~~loDment Accounts Pronram Total Action Aoainst Poverty --.-- 511.036 561.200, $33.006 Kid's Cafe SW Va Second Harvest Food Banh. 50 528.824, $28.824 Kuurnba-Exnanded j=acilirv ".-'.--- Kuumba Health & Wcllncss Center 50 ___~B3,7_50 541.875 - Lead Grant Match HOlJsinq & Neiqhborhood Svcs 5112,500, $75.000 565.000 ,Mortgaqe As~j~!~~.c.~. P_rC?_nram Housinu & Neiahborhood Svcs .._- 5151.1991 5119.2_59 -- $100,000 IMulti-Housinñ- Crime Prevention Partnership .Police Deoartment 50 $72.973 560.000 Neighborhood Develonment Grants Housina & -Neiòhborhood Svcs _...5ª-5J190 533,000 533.000 P·arh. ·Str·e·ëi·S;;lJare '-.. Ake Redevelooment & Housina Authoritv 5700.000 $700.000 5700.000: PCC Pathwill/S Proaram Presbvterian Communitv Center 520_100 .---.- 59.900 59.900 Project GOLD --. ]1ke Redevelooment & Housina Authority $1.138.063 5707.000 5707.000 Readina Adventure at West End Center·-----.. Wesl End Center 540.099 ____ 526,400 ---- 526.400 Rebuildinn Neiohborhoods Ae~.!!i.I.9(~9....Toqether Roanoke SO 525.000 525.000 Resident Proararn Bathroom Renovatic)n YWCA 50 580.000 $0 RESQURCE-FUL Facilitv Based Elder Care Farnilv Services of Roanoh.e Valley $27,975 513.850 S13.850 Roanoke Vallev Interfaith HosOltalitv Networh. Roaf!~~~_.'{~I.!~y.J.~~~~f~!L~_~_C?_sJ?i~!~.~~~~_~~_ ~15.115 S?º,.oOO ________!!_?_,ª~1 I School Aae Afler-School The@.p..euti~ Ç~ildc.are . YWCA -'- $26,635 . ßo>~?_3_~ ____.____§.lO>.119 Service Center EXDansion Familv ServIces of noanoke Va-lIey 50 530.000 50 Southeast Healthcare Interventions Belmont Cornmunjtv Health Center 542,000 576,500 50 Souttlwestern Va. Second Harvest Food Bank Southwestern Va. Second Harvest Food Bank 50 584.296 $84.296 SDecial Needs Proiect Rke Redevelonment & Housinq Authoritv 5271.066 5250.000 5250.000 SI. John's Communitv Youth Proaram Satellite SI. John's CYP 50 540,000 838.370 Taroeted Mort{aae Assistance Pronram Housina & Neiohborhoòd"".svcs --- SO S55,650 540.000 Ten Year Plan to Eliminate Homelessness Human/Social Services 515,845 56,655 $6.655 Transitional Livinn Center Total Action Anainst Povertv 522,117 528,850 S24.850 iTRUST. The Roanoke Vallev Trouble Center _.____ TRUST 543.488 543,770 538.770 ------- IWomen's Resource Center - Crisis Services Total Action Anainst Poverty 526.449 513,028 S13,027 .. -. "'--'--.--- IT~ta's 54.083.716 $4,055,243 53.730.478 ...------ -- 3 2006-2007 Draft Annual Update Project Summaries · (The) Buildinq Initiative. . _ for People with Disabilitil;.~ (TBI Family Services) Construct or rehabilitate special needs single-family homes for homeownership_ (No Funding Recommended) · Dav Report Center (Boys and Girls Club of Southwest Virginia) Staffing and bus passes to provide at-risk youth expelled from school with supervision, academic remediation and educational transition services until they can return to school or graduate. (No Funding Recommended) · Demolition (Department of Housing and Neighborhood Services) Funds to demolish deteriorated buildings. (Recommended: 5135,000) · Demolition Fund and Officer at Home (Blue Ridge Housing Development Corp.) Acquire/demolish vacant derelict structures and within 24 months develop or transfer to third parties for development: acquire and rehabilitate vacant or abandoned houses for Officer at Home sales or lease/purchases. (Recommended: 5246,688) · Demolition Proposal for Irwin Buildinq (YWCA) Demolish deteriorated bUilding owned by and attached to YWCA. pave lot and start parking lot business run by YWCA Resident Program participants to generate income for YWCA/program_ (No Funding Recommended) · Derelict Structures Proqram (Roanoke Redevelopment an'd Housing Authority) Funds to acquire and rehabilitate derelict houses for sale to homebuyers, which may include providing the properties to third- party developers for the rehabilitation and sale. (Recommended: 5250,000) · Emerqe_ncv Home Repair Proqram (Total Action Against Poverty) Emergency repairs to 30 homes, with most also receiving weatherization assistance. (Recommended: 580,000) · Empowerinq Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements such as ramps and grab bars. (Recommended: 552,500) · Environme_otal Equcation Center tEEO at Apple Ridge_Farm Adopted School Proqram (Apple Ridge Farms, Inc.) Covers costs of students from seven (7) "adopted" schools coming to the EEC four times each school year to study courses designed to boost SOL scores_ (Recommended: 523,450) · Expansion of Court Advocacv Services (Roanoke Valley CASA Foundation) 5taffing and program training of volunteers, materials, and supplies in order to increase the number of children to be served in the program. (Recommended 538,500) · Fair Housinq Impediments Reduction Proqram (Department of Housing and Neighborhood Services/Fair Housing Board) Fair housing education and awareness activities: publish revised fair housing booklet: data collection: and testing to assess discriminatory housing conditions. (Recommended: $5,000) · ForkliftLWa.r_ehQuse Qperatiqm_ TralnL!lg (Total Action Against Poverty) Funds for staff and other delivery costs to provide occupational training and general educational development leading to employment in related occupations. (No Funding Recommended) · Girl Scoutinq in Public Housinq (Girl Scouts of Virginia) Expansion of Girl Scouts program for ages 11·17 in the housing communities through hiring a 5tudio 28 program coordinator: purchasing program materials and organizing special events for the girls. (Recommended: 524,000) · Health Promotion (Kuumba Community Health & Wellness Center) Funding for staff, medical screenings and services, and program materials in order to assess needs, promote healthy behaviors and lifestyles and coordinate delivery of healthcare to public housing developments and other medically-underserved, areas in the City of Roanoke_ (Recommended: $42,274) 4 · Historic Review Services (Department of Housing and Neighborhood Services) Funds for contracted historic review services required by federal regulations prior to altering the appearance of housing or other structures with CDBG and/or HOME assistance. (Recommended: $10,000) · Hotel Roanoke Section 108 Loan Reoavment (Department of Finance) Funds forthe thirteenth of twenty installments to repay the 56,000,000 HUD Section 108 loan associated with renovating the Hotel Roanoke. (Recommended: $452,790. Note: This amount is a contractual obligation that repays a $6,000,000 HUD loan that assisted the hotel renovation.) · Hurt Park Homeownershio Proqram (Total Action Against Poverty) Construct or rehabilitate 4 single- family homes in Hurt Park for new homeownership. (No Funding Recommended) · Hurt Park in Bloom (Blue Ridge Housing Development Corp.) Construct or rehabilitate 9 single-family houses in Hurt Park for new homeownership. (No Funding Recommended) · Individual Develooment Account (IDA) Proqram (Total Action Against Poverty) Assist potential homebuyers to receive 2:1 match for their down payment savings; provide financial literacy and homebuyer education. (Recommended: $33,006) · Kid's Café (Southwest Virginia Second Harvest Food Bank) Staff position to oversee program distributing nutritious food to 21 Kid's Café Sites within the City of Roanoke, including at least seven (7) new sites. (Recommended: $28,824) · Kuumba - Exoanded Facilitv (Kuumba Community Health and Wellness Center) Install modular units to assist in meeting the increased service demand at the Kuumba Melrose Avenue facility. (Recommended: $41,875: match required) · Lead Grant Match (Department of Housing and Neighborhood Services) Funds to assist the reduction of lead paint hazards in owner- and renter·occupied properties, which will count toward the matching funds required for the $1.5 million lead hazard control grant awarded to the City by HUD. (Recommended: $65,000) · Mortqaqe Assistance Proqram (Department of Housing and Neighborhood Services) Downpayment assistance to families seeking to buy homes in the City. (Recommended: $100,000) · Multi·Housinq Crime Prevention Partnershio (Police Department) Funds to assist with up to 25% of the cost of property improvements to deter crime at targeted apartment complexes in the City of Roanoke. (Recommended: $60,000) · Neiqhborhood Develooment Grants (Department of Housing and Neighborhood Services) Grants of up to $25,000 to neighborhood organizations for community projects benefiting low/mod-income areas or otherwise CDBG·eligible projects. (Recommended: $33,000) · Park Street Square Proiect (Department of Housing and Neighborhood Services) Funds for the third of four anticipated installments to provide a total of $2,350,000 in CDBG and HOME assistance for this multi·family housing development. (Recommended: $700,000) · PCC Pathwavs Proqram (Presbyterian Community Center) Staffing and program materials/supplies associated with after-school tutoring and homework assistance program for southeast school children. (Recommended: $9,900) · Proiect GOLD (Roanoke Redevelopment and Housing Authority) Funds to assist the substantial rehabilitation of owner- and renter-occupied housing in the Gainsboro neighborhood. (Recommended: $707,000.) · Readinq Adventure at West End Center (West End Center for Youth) Covers cost of a contract with Apple Ridge Farm, Inc. for instructors, supervision and training associated with the Reading Adventure Program at West End Center. (Recommended: $26,400) 5 · Rebuilding Neiahborhoods (Rebuilding Together Roanoke) Funds to provide limited repairs to an additional 8 to 10 homes during annual April effort. (Recommended: S25,OOO) · Resident Proara!:l1.Bathroom Renovation (YWCA) Assist with priority renovations to 2Yz group bathrooms of transitional living center. (No Funding Recommended) · ~~50URCE-FUL - Facility ~flsed Elder Care Mamt & Resource Center (Family Services of Roanoke Valley) Staffing for care management, counseling, educational and resource identification information for residents at Morningside Manor, Melrose Towers, and the Rescue Mission. (Recommended: S13,850) · Roanoke Vallev Interfaith..Hospitalitv Network (Roanoke Valley Interfaith Hospitality Network) Essential services and maintenance/operation of the shelter: fuel and maintenance of the program's van: purchase of cots and bedding; client assistance funds: and housing security deposits. (Recommended: $17,334) · School Aae After-School Therapeutic Childcare (YWCA of Roanoke Valley) Staffing and materials for after- school program including outpatient therapeutic treatment services to children living in emergency/transitional shelters who have mental. behavioral, or emotional illness, in collaboration with Blue Ridge Behavioral Healthcare, City of Roanoke Schools, and area shelters. (Recommended: $1 3,119) · Servic~ Center Expansion Proiect (Family Services of Roanoke Valley) Renovate second floor of facility's parking garage to make it usable for clients/visitors and reduce on-street parking congestion on 300 block of Campbell. (No Funding Recommended) · Southeast Healthcare Interventions (Belmont Community Health Center, Inc.) Staffing, medical supplies and services, and program materials and supplies associated with providing healthcare services to the medically underserved population of Southeast Roanoke. (No Funding Recommended) · Southwestern Virainia Second HªL\(e_St Food Bank (Southwestern Virginia Second Harvest Food Bank) Funds to assist the agency with purchasing a larger, more suitable facility at 1025 Electric Road in Salem. (Recommended: $84,296. Note: Funds were committed as part of the 2005-2006 budget process.) · Special Needs ~r.oj~.c;J (Roanoke Redevelopment and Housing Authority) Funds to assist the limited rehabilitation of special needs owner-occupied hOUSing in the Gainsboro and Gilmer neighborhoods. (Recommended: $250,000) · St lohn's Communitv Youth Proaram Satellite (St. John's CYP, Inc.) Staff and program materials/supplies to assist first year operations of new satellite program offering activities such as life skills, tutoring, health and fitness and service learning to young teens, (Recommended: $38,370 (Year 1)) · Taraeted Mortaaae Assistance Proaram (Department of Housing and Neighborhood Services) Downpayment assistance to families seeking to buy homes in Gainsboro. (Recommended: $40,000) · Ten YeilllaD.J9 Eliminate Homele.ssness (Department of Social Services) Balance of funds required for a contract with the Council of Community Services to develop this plan of strategies and interventions to address chronic homelessness. (Recommended: $6,655) · Transitional Livina Center (Total Action Against Poverty) Essential services and maintenance/operation of the shelter: building maintenance: furniture: equipment replacement and repair: transportation: resident healthcare and substance abuse prevention. (Recommended: $24,850) · TRUST House (TRUST, Roanoke Valley Trouble Center) Essential services and maintenance/operation of the shelter: property insurance: furnishings: drug testing: food and alternative housing arrangements for families when TRUST is full. (Recommended: S38,770) · Women's Resource Center Domestic Violence Crisis Services - (Total Action Against Poverty) Provides for staff costs of a crisis intervention counselor and some materials for the program, which responds to the needs of domestic violence victims and their children. (Recommended: $13,027) 6 City of Roanoke 2005 - 2010 Consolidated Plan Priorities and Objectives Preamble: As an urban center, the City of Roanoke provides a broad array of benefits and services to those who live, work or visit here. This willingness to address the needs ofthe community has also led to the City becoming a regional locus of needs. To thrive and remain healthy into the future, it is vitally important that the City establish and maintain a balance-in incomes. housing choices, economic opportunities and in all those elements by which a community's well-being is measured. The priorities and objectives of this 5-Year Consolidated Plan are set forth with the intent of contributing to this well-being. As such, they reflect the over-arching goals of: · Increasing homeownership · Reducing substandard housing · Increasing per capita income · Reducing segregation · Dispersing low- and moderate-income housing · Expanding market-rate housing The priorities and objectives encompass only those activities that will be assisted with the City's CDBG, HOME or ESG funds. City HUD administrative costs (eg. environmental review consultants; non·routine property inspections; special purpose advertisements) are implied by the activities and are not listed as separate priorities or objectives. In addition, CDBG funds to be used to repay the City's Hotel Roanoke Section 108 loan represent a contractual obligation and are not listed as a separate objective under the Economic Development priority. ECONOMIC DEVELOPMENT Priority Statement: Promote the creation, expansion, retention and health of business and industry, including the enhancement of workforce development and employment opportunities for youth and adults. Objectives: 1. Assist with improvements to 20 commercial/industrial properties located in target neighborhoods or other predominantly low/mod Census Tracts, Conservation Areas or Rehabilitation Districts. or in the Central Business District. 2. Provide workforce and related training reflecting area labor market employment opportunities for at least 100 individuals. 3. Create' 00 jobs through financial assistance and/or business development services for entrepreneurs and/or expanding small companies. HOMELESS SERVICES Priority Statement: Promote activities, including efforts to encourage commitments on the part of neighboring communities and the region. to determine the nature and extent of homeless ness, and reduce its incidence, impact or threat. Objectives: 1. Assist the emergency and transitional needs of homeless individuals and families. and those in danger of becoming homeless, through annual financial assistance for the repair, maintenance and operation of shelters or other activities. 2. Through interagency coordination and cooperation, including regional efforts, develop a comprehensive plan identifying strategies to eliminate homelessness in ten years. 7 HOUSING DEVELOPMENT Priority Statement: Promote the creation of new homeownership opportunities, the maintenance and improvement of existing housing, and the removal of structures that are unsuitable for rehabilitation, including activities addressing fair housing and the needs of special populations. Objectives: 1. Provide financial incentives to 60 middle-income home buyers to acquire and/or rehabilitate substandard housing that is contributing to neighborhood blight. 2. Construct or rehabilitate and sell 95 single·family homes to low- or moderate-income home buyers. 3. Provide housing counseling and education, including assistance in accessing private sector financing. for 100 potential homebuyers seeking to buy homes within the city. 4. Demolish or cause to be demolished, after consultation with the affected neighborhoods, SO buildings determined to be infeasible for repair, due to advanced deterioration and/or other factors. . 5. Assist the substantial rehabilitation of 100 owner- or tenant-occupied housing units. 6. Assist accessibility or other home modifications for 100 special needs units. 7. Construct or rehabilitate for sale or for tenant occupancy 15 special needs housing units. 8. Provide limited and emergency repairs for 100 owner-occupied single family homes. 9. Provide down payment and closing cost assistance for 50 home buyers who are purchasing homes in the City 10. Conduct fair housing education and remove or reduce impediments to fair housing choice. HUMAN DEVELOPMENT Priority Statement: Promote activities which contribute to the healthy development of the City's youth, adults and families, including those with special needs. Objectives: 1. Assist 5,000 families and/or individuals through educational. cultural, health. social or other developmental services and activities. 2. Conduct a Valley-wide conference to develop strategies for improving regional coordination of human services. NEIGHBORHOOD DEVELOPMENT Priority Statement: Promote activities to preserve and enhance the physical quality and vitality of the City's neighborhoods/village centers and develop the capacity of neighborhood individuals and organizations to participate in such activities. Objectives: 1. Assist the preservation and rehabilitation of 5 historically and/or culturally significant structures in the city's downtown and neighborhoods. 2. Assist at least 5 neighborhood-based organizations per year to conduct blight-reduction, beautification, crime prevention, leadership/capacity development, development planning, or other neighborhood improvement activities. 3. Improve street, lighting. drainage or other infrastructure in at least 3 City neighborhoods. 4. Assist in the acquisition or improvement of 4 public facilities such as community, heaith or cultural center 8 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk May 16, 2006 File #24-184 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37392-051106 amending §2-35, Use of personal automobile for city business- MileaCle allowance, of Article III, Officers and Emplovees, Chapter 2, Administration, of the Code ofthe City of Roanoke (1979), as amended, in order to link the mileage allowance paid to employees of the City for use of their personal vehicles on City business to the Internal Revenue Service's reimbursement rate per mile for business use. The abovereferenced measure was adopted by the Council of the City of Roanoke at a reconvened meeting of the Council which was held on Thursday, May 11, 2006. ~':" I. p~ Mary F. Parker, CMC City Clerk MFP:ew Attachment L:\CLERKlDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061May 06\May11 06 corresp Budget.doc Darlene L. Burcham May 16, 2006 Page 2 pc: The Honorable Robert P. Doherty, Judge, Twenty-Third judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable James R. Swanson, judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, judge, General District Court The Honorable John B. Ferguson, Chief Judge,Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget L:ICLERKlDATAICKEW1IAGENDA CORRESPONDENCElagenda correspondence 06\May 061Mayl1 06 corresp Budget.doc ..,...~. , ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 11th day of May, 2006. No. 37392-051106. AN ORDINANCE amending §2-35, Use of personal automobile for city business- Mileage allowance, of Article Ill, Officers and Employees, Chapter 2, Administration, ofthe Code of the City of Roanoke (] 979), as amended, in order to link the mileage allowance paid to employees of the City for use of their personal vehicles on City business to the ]nternal Revenue Service's reimbursement rate per mile for business use; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: ]. Section 2-35, Use of personal automobile for city business - Mi]eage allowance, of Artic]e ill, Officers and Emplovees, Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, is amended to read and provide as follows: §2-35. Use of personal automobile for city business - Mileage allowance. Except where a specific, lump sum, periodic allowance is made therefor, the mileage travcl allowance paid to officers and employees of the city who may be authorized to use and who do use their own privately-owned passenger automobile for travel or transportation in connection with performance of their regular duties for or upon the immediate business or affairs of the city shall be at such rate per mile for the use of such vehicle as is established from time to time by the Gemmenwealth of Virginia fer reimllllrsing State employees for 5ll€lrpu~lnternal Revenue Service for determining the reimbursed amount of those expense that are deemed substantiatedfor business lIsage of vehicles. ,., Pursuant to Section ]2 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . V í\~.;'r~ City Clerk. K i.\IEASURF_'i\CODE AMENDM1!t.'T ::-35 MII.AGE ALI.OWA~CE::0O6 DOC (:·:.'·~~~~:~;:·;'·U· '¡~,~-~ . -: ti¿~\ .~~ '\'. . <?·.'~t''''lÚ:<~~~';' CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nücl C. T.lylür ~1unicipal Building :~."13 Church A\·e-nUè, S.\V., Room 36-t- Rl.lanokt" Virginicl 24l1l1-15Yl TI'lt'j1h'lJW: (r,...(l) :-;:;,-2."'\"'\1 F.¡\:: (~·tl)) :-¡r,'>_I] 1:-: ("¡I\' \\'1'1-: \\"\\·\\·.r~I,111l1:",\.,\·.I.:'~l\\ May 11, 2006 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Automobile Mileage Reimbursement Background: City employees who utilize their personal vehicles in the performance of City of Roanoke business are currently reimbursed at a rate of $.325 per mile for the first 15,000 miles and $.13 per mile for all additional miles over 15,000 per fiscal year. This rate was approved by City Council on July 3, 2000, when Council set the rate at the rate established from time to time by the Commonwealth of Virginia for reimbursing State employees for such purpose. Consideration: Historically, the City of Roanoke has set its mileage reimbursement rate at the same level established by the Commonwealth of Virginia for its own employees (as provided in the City Code), however, in consideration of the increase in the cost of motor fuels, it is recommended that the Internal Revenue Service standard mileage rate for reimbursement for business use be adopted by the City of Roanoke. The current Internal Revenue Service rate is $.445 per mile. The use of the Internal Revenue Service rate for mileage reimbursement results in the use of the Internal Revenue Service rate for meals, lodging and mileage. Sufficient funding is budgeted in departmental accounts for FY 2007. Mayor Harris and Members of City Council May 11, 2006 Page 2 Recommendation: Authorize the amendment of City Code, Section 2-35. "Use of Personal Automobile for City Business - Mileage Allowance" to establish that the City of Roanoke mileage reimbursement rate will become and subsequently remain at the same leave as established from time to time by the Internal Revenue Service for reimbursement for business use. Respectfully submitted, Darlene L. B rcham City Manager DLB:acm c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00083 . .' .:;.,: :,r)'. ~..r. .;/ i;·::.·: '//.1"<' . .