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Home My WebLink AboutCouncil Actions 08-07-06 Lea 'tl ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD MONDAY, AUGUST 7, 2006 9:00 A.M. STONEWALL JACKSON MIDDLE SCHOOL MEDIA CENTER 1004 MONTROSE AVENUE, S. E. AGENDA 1. Call to Order -- Roll Call City Council School Board All Present All Present 2. Welcome and Opening Remarks. Mayor Harris Chairman Carson 3. School Board Items: a. 2006-07 Strategic Planning Goals and Objectives - Chairman Carson 4. Discussion of Additional Capital Improvement Funds for Patrick Henry High School - City Council agreed to discuss the matter during its informal work session following the joint meeting. 5. Facilities and Financing Work Group Updates Received and filed. 1 6. Council Inquiries: a. 2006 High School Football Schedule - Mr. George Miller Received and filed. b. Community Walking Trail at William Fleming - Mr. Bernard Godek Received and filed. c. After-School Programs - Mr. August Bullock Received and filed. 7. Briefing on Storage and Distribution of Motor Fuels - Mr. Ken Cronin Received and filed. 8. Comments by Council Members/School Board Trustees 9. The School Board meeting was adjourned. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE IMMEDIATELY RECONVENED IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING. 215 CHURCH AVENUE, S. W., TO CONSIDER THE FOLLOWING AGENDA ITEMS: A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (7-0) File#110-132 Items listed on the discussion / clarification, agenda. (10 minutes) 2:00 p.m. Council docket requiring and additions/deletions to the 2:00 p.m. Topics for discussion by the Mayor and Members of Council. (10 minutes) 2 BRIEFINGS: City Manager: . Flood Reduction Project Update Realignment of Right-of-Way Management Issues 1 5 minutes . 10 minutes Discussion of Additional Capital Improvement Funds for Patrick Henry High School. City Council elected to issue $4.6 million of additional bonds, but was unwilling to participate in the annual debt service in connection with a portion of the project; and encouraged the School Administration to convert the performance guarantee paid from the project account from a cash form to a bond, letter or credit, or some other form of surety. THE COUNCIL MEETING WAS DECLARED IN RECESS AT 11 :00 A. M., FOR A MEETING OF AUDIT COMMITTEE IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451 NOEL C. TAYLOR MUNICIPAL BUILDING. THE MEETING WAS RECONVENED AT 2:00 P.M., IN THE CITY COUNCIL CHAMBER. CERTIFICATION OF CLOSED SESSION. (7-0) The following persons were appointed/reappointed to certain boards, committees and commissions: John H. Johnson, Jr., was appointed as a member of the Board of Fire Appeals, for a term ending June 30, 2010. File #15-70-110 William L. Lee was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2009. File #15-110-202 3 Michael E. Smith was appointed as a member of the Youth Services Citizen Board, for a term ending May 31, 2009. File #1 5-110-304 Gregory W. Feldmann and Christie L. Wills were reappointed as Commissioners of the Roanoke Redevelopment and Housing Authority on August 31, 2010. File #1 5-110-178 4 "k;¡" ~aJ@ ROANOKE CITY COUNCIL REGULAR SESSION Lea 37488-080706 AUGUST 7, 2006 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. All Present. The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, August 10, 2006, at 7:00 p.m., and Saturday, August 12, 2006, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 5 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-254l. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED ATTHE ENTRANCE TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 6 3. CONSENT AGENDA Approved (7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-l A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 21 , 2006, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the lease of office space within the Civic Center Annex. RECOMMENDED ACTION: Concurred in the request. File #192-373 C-2 A communication from Mary F. Parker, City Clerk, advising of her retirement as City Clerk for the City of Roanoke, effective October 1, 2006. RECOMMENDED ACTION: Received and filed the communication File #38 and accepted the notice of retirement. C-3 Annual Report of the Board of Equalization forthe Taxable Year July 1, 2006 toJune 30, 2007. RECOMMENDED ACTION: Received and filed. File #79-162-214 C-4 Qualification of the following persons: Barry W. Baird as a member of the Virginia Western Community College Board of Directors, for a term ending June 30, 2010; Krista Blakeney as a member of the Fair Housing Board, for a term ending March 31, 2009; Darlene L. Burcham and Robert H. Logan, III, as members of the Roanoke Valley Allegheny Regional Commission, for terms ending June 30, 2009; 7 David C. Key as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2010; Kathleen W. Lunsford as a member of the Roanoke Arts Commission, for a term ending June 30, 2009; Robert H. McAden as a member of the Parks and Recreation Advisory Board, to fill the unexpired term of Gwendolyn W. Mason, resigned, ending March 31,2007; Michael L. Ramsey as a member of the Roanoke Public Library Board, for a term ending June 30, 2009; and Clarice E. Walker as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2009. RECOMMENDED ACTION: Received and filed. File #110-67-178-230-323-326-467-488 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of a Crime Analysis Grant from the Department of Criminal Justice Services, in the amount of $12,653.00; and appropriation of funds. Adopted Resolution No. 37488-080706 and Budget Ordinance No. 37489-080706. (7-0) File #5-60-236 8 2. Acceptance of a Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services, in the amount of $42,235.00; and appropriation of funds. Adopted Resolution No. 37490-080706 and Budget Ordinance No. 37491-080706. (7-0) File #60-70-188-236 3. Acceptance of a Local Government Challenge Grant from the Commonwealth of Virginia Commission for the Arts, in the amount of $ 5 ,000.00; and appropriation of funds. Adopted Resolution No. 37492-080706 and Budget Ordinance No.3 7493-080706. (7-0) File #60-236 4. Amendment of the City Code to provide for an increase in the flat fee billed to recover expenses incurred in connection with Driving Under the Influence (DUI) and other traffic incidents; and appropriation of anticipated fees for fiscal year 2006-2007. Adopted Ordinance No. 37494-080706 and Budget Ordinance No. 37495-080706. (7-0) File #5-24-60 5. Amendment of the City Code to delete the prohibition against dogs in the Market Square. Adopted Ordinance No. 37496-080706. (7-0) File #24 6. Amendment of the Fee Compendium to provide for an increase in the sale and replacement price of automated trash containers from $ 51 .95 to $60.00. Adopted Resolution No. 37497-080706. (7-0) File #289 9 7. Execution of separate Amendments No.1 with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig, Inc., for consulting services for bridge, culvert, sign, tunnel and parking garage inspection services. Adopted Resolution Nos. 37498-080706 and 37499- 080706. (7-0) File #102 8. Execution of Amendment No.4 to the Lease Agreement with the Commonwealth of Virginia Department of General Services, Division of Engineering and Building, to extend existing rental terms of the lease for space in the Commonwealth Building located at 210 Church Avenue, S. W., for four months, commencing July 1, 2006 and ending October 31, 2006. Adopted Ordinance No. 37500-080706. (7-0) File #373-524 9. Execution of Amendment No.1 to the 2004-2005 CDBGjHOME Agreement with the Roanoke Redevelopment and Housing Authority, in connection with the Park Street Square Project. Adopted Resolution No. 37501-080706. (7-0) File #178-236 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: a. Ordinance conveying an 11.067-acre parcel of City-owned land located at the intersection of Orange Avenue and Blue Hills Drive, N. E., to Blue Hills Village, LLC. (Action on the Ordinance was tabled until the regular meeting of Council on Monday, August 7, 2006.) Adopted Ordinance No. 37502-080706. (7-0) File #166 10 b. Ordinance conveying a 0.245 7-acre parcel of City-owned land located on Nelms Lane, N. E., to L & L Development Corporation. (Action on the Ordinance was tabled until the regular meeting of Council on Monday, August 7, 2006.) Adopted Ordinance No. 37503-080706. (7-0) File #166 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Ms. Michelle A. Robertson, 1214 Floyd Avenue, S. W., Apt. 1, expressed concern with regard to the City's process for distributing bricks from the Victory Stadium site to City residents. File #122 Ms. Helen B. Davis, 35 Patton Avenue, N. E., expressed concern and disappointment with regard to the proposed location of the Social Security Administration Office in the Henry Street area; and the City's lack of respect and accountability to find another stadium in the Roanoke Valley for the high school athletics to play football games. File #122-391 12. CITY MANAGER COMMENTS: NONE. 11 ... .. .... .....-....-.--.-...--..- · .-..-. -- --..- --. -.. -... . . .......... -. .. -...-.- . 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"." ......-.. -.-.- ....---.--....- . .~~=~~~:<~i, ~~~;~~'-:~~~~~·~:J~~!;~~~_-~:.:::-:.--:;~:~':'h'.'::_ëÕë,':~-;;~~ :t~~:;~ ~~j(~:;~::~:;;;; ~~;~;:~;~~~ ~t;~~:;~ih~~ ~¡/:;;~i~~~:~~ ~~>.f~~;j~:!t~~~~~·:~~:i;fJt~:~t ~~G;,~~,::::.~;;~~7:~~~;;;~~;;:::;;(j ~~~: :::~:~::~~::p.t:'!'.;onflt:l·c:).·;C ((1/: thest:' ~fté..sc!I,1oi fl,.ogr.Ù"ris.;;>.::=-:-:~-:::-: ::.:::. ...... ..... .-. .----.- ..... ...-..-..-.-.-....... . . ....-- .............. ......-...-..---..-. .-..-.--...-.- ...........--..-....-.-... .............----..... . ..................---...-. . ...........-.-..-.-.... ..........-....-.-....-... 14 Joint City Council/School Board Facilities \V'orking Group Summary for August 7, 2006 Co chairs Gwen Mason and Courtney Penn City representatives - Sherman Stovall and Jim Grigsby School administration representatives - Bernie Godek and Gary Willard City Manager Burcham and School Superintendent Thompson ex officio members Working Group Charge: Recommend potential cost saving and/or other efficiencies of facility use while maintaining or enhancing the quality of instruction, support and municipal services. o What educational space does Roanoke have? o What educational space do we need? o What facilities can the city offer the schools for use? o Whar facilities can the schools offer rhe city for use? What is a "facility"? - include only seH'ices which support buildings Need for professional facilities assessment - $35 K in school's 2007 budget. Arc there other resources that may be available from the City side? Looking at best practices in other areas which have underraken a city/:;chool space analysb (Arlington COUnty, Virginia Beach, Memphis, First Cities) Population and housing dara Task will likely take a year Commitment of Clt}' Council and School Board to unprecedented cooperation "f.1(:ilítie.~.wm.1rry-c:J.I'.d'lc·' ~ .. = oa ~ .s:: u en .. .. ra .a ..- o o ~ l:Þo ..- ... III a. ra :> .. o o .s:: u en .s:: D\ ... :I: to a ~ = .::: u ... a. ..- ra A- U) c C N I-¡ \ I i- .! 1 I \ I ! E I ª IE/ E lEI EI E lEi EI E i I ~ I CL ... ¡ CL CL CLI CL[ CL CL¡ CL! CL 'I ._.0 ° ° 10 10 0,0 °1°'1° ~IM M.. 1M M MMIM M M M I ( .. 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'l;,~ I~,~¡E EIE ['8J:l 1J:lJ:lE:E'1 jjÞ Cllm "1"ICll CllCll ..0 OOCll'Cll :lI a. a." ·1.... ,ul" ....I >1 . ~. Cl: I Cll Cll: go gol go log '1 g g ~ I ~ 'I' ~ I ¡II)III)!II) (:11) ¡ I ! 1 IZ L_.L--.. ,-----1-- L.. _,---L .~. _-'----.L.,_.._~ Fuel Storage and Distribution Agreement City of Roanoke and Roanoke City Public Schools August 7, 2006 City of Roanoke and Roanoke City Public Schools have reached an agreement for the City to provide up to 450,000 gallons of diesel fuel per year. Fueling stations are located at the Public Works Service Center and at Parks and Recreation on Reserve Avenue. The price for this fuel includes a 10<1: per gallon mark-up. Cost is cheaper for Schools because the City orders fuel in 7,000-8,000 loads versus 2,000- 3,000 formerly ordered by schools. By taking this action, fuel is purchased in greater volumes, thus enabling us to purchase at the best prices. Prices are bid from at least three fuel vendors before placement of orders. Since there is the potential for a tight fuel market, including allocation of fuel, vendors have agreed that fuel would be delivered as requested at the time requested. Traffic controls lanes have been established and painted, diesel pumps have been painted green, waiting areas for buses have been established and painted Fuel cards and maps of the fueling stations have been printed and provided to all bus drivers. Buses have been using the facilities since early July; Fleet Management and Schools staff have been available for the drivers to answer questions. Estimated cost savings total $90,000 to $100,000. ,. , . CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W.. Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax; (540) 853·1138 Citý Web: www.roanokeva.gov August 2, 2006 IMMEDIATE ATTENTION I Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member ~ . Dear Mayor Harris and Members of City Council: Subject: Follow-up to School Board Request for Additional Funding for Patrick Henry High School Project On July 3, 2006, the School Board met jointly with City Council and requested additional funding in the amount of $6.1 million for the Patrick Henry High School project. The request for additional funds was based on an increase in the cost of commercial construction ($4.2 million), project change orders ($.5 million), and furniture, equipment, and other costs not included in the project budget ($1.4 million). During the joint meeting, staff presented an overview of financial planning for the high school projects, planned debt issuance, capital projects requiring additional funding, debt policies, and debt capacity. The School Board requested consideration for the City of Roanoke to fund half of an anticipated additional debt issuance of $6.1 million for the project. In response to the request, I summarized at the joint meeting the staff recommendation as outlined below: . Roanoke City Schools assume responsibility for servicing any additional debt issuance for the project. . Use School Capital Maintenance and Equipment Replacement (CMERP) funds over two years to fund furniture, equipment, and other costs not included in the project budget. This funding results from the School Division share of the General Fund undesignated fund balance and School Fund undesignated fund balance. i , ·1 Page 2 The recommendation for the School Division to assume responsibility for the debt service is based on the fact that they assumed responsibility for project cost increases and will provide debt service on the additional debt issuance of $13.5 million for the Patrick Henry and William Fleming projects that Council agreed to during FY 2003-04. As you know, our share of the funding for both projects totals $39 million and it has been a challenge to put a strategy in place to fund our share of the debt service. The recommendation fo use CMERP funds is a strategy to reduce the level of debt issuance to preserve debt issuance capacity under our debt policies. It should be noted that as we have faced budget and project cost challenges with projects such as the Fire- EMS Administration/Station facility, Police Building, and Civic Center expansion projects, our strategy has been to eliminate and resize project components, as well as provide additional cash funding when possible to mitigate the need for the issuance of additional debt. This item was referred to the City Manager and Director of Finance and will be discussed again during the next joint meeting scheduled for August 7. We continue to be of the opinion that the recommendation outlined at the July 3, 2006 meeting is prudent based on the challenges we face with capital projects. When Council previously agreed to the additional debt issuance of $13.5 million in FY 2003-04, we delayed the planned issuance of debt for the Fire-EMS Facilities Improvement and Multi-Purpose Recreation Center projects to preserve debt capacity flexibility under our debt policy to take advantage of any unforeseen opportunities. The acquisition of the Countryside property was such an opportu n ity. . In addition to the use of CMERP funds to provide cash funding, there may be other strategies that can be used to mitigate the amount of additional debt issuance. For example, the School Division paid approximately $.5 million from the Patrick Henry project account as a performance guarantee for the installation of improvements to meet erosion and sediment control requirements. The provision of a performance guarantee in the form of a bond, lelter of credit, or some other form of surety is a viable alternative that would facilitate the return of the escrowed funds to the project account, thereby resulting in additional project funding being available and reducing the level of additional debt issuance required. Another option to address the performance guarantee requirement is for the School Division to provide some form of surety against current and/or future local funding provided by the City of Roanoke. We have consulted with the City Attorney on this option and believe that it is a viable alternative. The provision of this alternative form of surety would also facilitate the return of the escrowed funds to the project and reduce the amount of the additional debt issuance. j "j I 1 :¡ As Council reviews the request to approve the issuance of additional debt for the Patrick Henry project, there are several issues which should be considered as outlined below. . If additional debt issuance is approved for the Patrick Henry project, it is important that we maintain debt capacity flexibility under our debt policies to take advantage of unforeseen opportunities and the possibility that we may still receive the Kroc Foundation Grant. As we review the planned future issuance of debt (Attachment A), Page 3 we would recommend that consideration be given to delaying, for a year or two. the planned issuance of debt in FY 2008 for the Roanoke River Flood Reduction project. This is based on there currently not being a need for additional project funding until FY 2009 or 2010 and is dependent upon the availability of additional federal funds. We would also recommend that consideration be given to delaying all or a portion of the planned FY 2008 debt issuance for curb, guner, sidewalks, and bridge renovation. The strategy that is used to maintain debt capacity will depend upon the amount of additional debt issuance that is approved for the Patrick Henry project and can be considered formally during our annual financial planning work session. · In looking at the status of projects for which the issuance of debt supported by the School Division is planned (Attachment A), it appears that the only option to preserve debt capacity would be to delay the start of the William Fleming project. We certainly understand that this is not a viable option given community expectations. · With the issuance of additional debt for the high school projects, we are delaying needed capital projects and compromising our options with respect to addressing other crucial projects that require additional funding (Attachment B). · With the start of William Fleming project on the horizon, it is imperative that cost containment measures be implemented to ensure that we maintain adequate debt capacity and not exceed the debt limitations of our debt policies. In response to the comments from Vice-Mayor Trinkle on the performance of local taxes and the use of growth in the prepared food tax revenue to fund a portion of the additional debt issuance, we would note that the School Division will receive a portion of the local tax revenue growth in excess of budget, based on the funding formula, as a part of the year- end settlement process. This is a part of the undesignated General Fund balance that is shared with the School Division as referenced above. . We understand the challenges associated with increased construction costs and the importance of both high school projects to our School Division and the community. I think the initial recommendation and additional considerations as outlined above are prudent given the budget and capital project challenges that we face. Our commitment to School Division capital projects is demonstrated by the level of financial support that we have provided, as well as the willingness of the Council to delay crucial capital projects to facilitate the high school construction projects moving forward. Darlene L. urcham City Mana er Respectfully submined, g~A{{4J Jesse A. Hall Director of Finance c: Mary F. Parker, City Clerk William M. Hackworth, City Anomey Roanoke City School Board Marvin T. Thompson, Superintendent of Schools ." . · .. . .... .' .. .' · . .. . . . ..... . . .. . . . . ." · ..' ..' . . .. .. . .. .. . .. . . ." . . . .. . . . .' . .' .. ..' . ". . AÜachmëntA . . · ....... .. . . . . . . . . . .' .' ......... .' . . .... .. . . . .. ............ .' . ..' . . ...... . ..' . . .. · ." .... ..... . . .' ........... .... .. .. . ... .' ..' .' . . . . .' . '. . . . . . . . · . .' ..' . · .... . ." .' . . . .' .. .. .. .. . . .. . .. . . .' . ." .' . .' .. . . . .. .. .. .' ." . .. .' . . .' .. ..' ....... . . . · .' ..... ............. . . .... ...... . ... .j....,.. ........... .... ........:......,~...m......':.....~,.....~..WM..._"··._".·m.~.__._-------~......~...' .' ¡-C" ...PI<l.l")I1~º..ls~.tJ.a.I~~~..:::·.çjtyum.:......,:,....:....~:':"':'~';".'.' . '.: ··:':.';·Ú.~·:it:1"5.·~ii~;~"i¡\Ú~·tè·..::·..~·::.~.."'..··.·:...L.:~.....·.J:~~~:l2:~~)~..¡·.·.::·;:~:.(~)(!:¡.·. . ·¡ROi.\n<)k~R;verHÓodRedUctiof¡: '4,5;'MI-';:':" ." . .. .::': .[w.Üi.;~;j.:'ijf;;;.;¿.gj.ji~~,3Ú~~;,~!.:~··.~.·..r~2Ô:·OÙ~X[;===;;;~J.····· .' ': ¡OO\~¡nIOWI1 West Parking Garaoe .'. . .' . ; . 2;6ÜM ,.. ..... .:...... :.: ...: . . '.' ···.....i¡~~;~1xf~'~~;~¡~t=-t~~~û~~E·¡::~~\i· . .' .u.TCl!aJ.:....:..... ..m...:..LH~j,~}1\.1'¡:'m.~g·71M.:i. . . .. .. . ." .... . · ." ....... . .. · .... .' . · . ." .' . . · . . . . . .... . ..' . .. . . .... ... .' . .... . . · .... .' . .' . .. . . . . . .. .' . . ..... . Pianned Debtlssl~an(e ." . ..' . .... . .' .' . .. .' ... . . . · .. ..... ..' .... · .. . . . .' .. ....... .' . .' · . .. ...... . .... ..' . . . . .' . . · . . . .. . .' . .. ... . .' · .' . .. ..... .. . . . .' . . . .. . '. .' . ..' . . ..' .. . · .' . .' .. .' . . . . ..' .. .. .. . · .. . . . . . . ...... . . .. .' ..' .... ..... .. . ." .' .' . .. .. . . . · .' ." . . .... . . ..' .' . . · . .. ..' . ..... ......... .. .' .. ..' .' ....... .. . . .' .. . .. .. .. . .. . .' . .. ....... . . . . . . .. .... . . . . . . .' ..' ... . . . . .' . . · . .. . .. .... · .. .. .' ......... .... . · . .... . .. .. ...... · .' ...... ..... . . . . .' ....... . .. ... . . · ....... ......... . '.' . ..' .' .. . . . . . . . .. . . · .. .' ..' ..' · . . ." ..... . · .... . .... .... ..... · .' ... . .' .... ." . . . .' ..' . .. .. . . .' .' . .' ..' ....... . .' .... ..' · .. ..' . .. . .. . . . ..' .. . . . ...... ..' .. · .. . . ... . .... . . . . · .. . ..' ." ... .... ... . . ..... .... ." ... . . .... . . . .. . · . ..' . . ." ..... · .' ." ..' . . .. . .. . .. . . .. .. . ." .. . . · . .. . .' .. . ." . . · . .. .' ...... ... .... ...... ........... ............... ...... ....... u..... U'" ...........u'm...~........ .._.."... ""~. _,,~u""~U"."""HUUU"Uuu... nuu."u._. ....... ,. UM... u····..·_· .... ...... ..... .:..':' '. .··.:Planried Issüa:nœ": $chöols.· '. .....:. .... .'. . .. . · .. .., ..:·:·:·:-:~·..:-7::-:·.._,u·.·····:·······i-Ç?i;()7:·r·Fç·;;ë;os··.···.·¡· mF\;'ZOÙ9 . . . ......~~f~i"-~---~~:--]=$I:t~~k2=f+~--~~J.·..... . . . .fI.1('l1t"r··''!'·.·· .' ··.1 ·2 flOM '···....··.:.·······1--..·---···- ¡ . . . ... [~;i~i~;·:;~Ü~.;;;!!;.g·.uL..":.·.·'^·:'^.··T····i'^··<·.i:l·::~:.!~~l...···.·.·~·;~.·~·t~+...·....:.·.L{~~~.~:.j............ ........ ................ ........ ........,............................> .......< .......! Attachment B Debt Capacity After Future Planned Debt Issuance Planned Debt Debt Capacity Fiscal Year Issuance After Issuance 2007 $14.51M $36.464M 2008 $49.83M $10.129M 2009 $ 7.50M $13.583M 2010 $ 6.71 M $34.738M 2011 -------- $ 58.595M · Debt capacity is based on debt service payments not exceeding 10% of General Fund expenditures .' Projects Requiring Additional Funding · Roanoke Comprehensive Library Study· $7. SM · Police Academy - $S.3M · Public Works Service Center Improvements - $4.2M · Roanoke Center for IndustryfTechnology - $1.2M · Neighborhood Storm Drain - $Sl.2M · Bridge Renovation Program - SS.3M · Curb, Gutter, Sidewalk Program - S6.2M · Streets cape Project Improvements - $8.7M · Market District Project - $4.6M · Radio System Upgrade (Future Project) - $1 0.6M · Courthouse Expansion (Future Project) - Cost To Be Determined CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE. VIRGINIA 24011-1594 TELEPHONE: 154(IJ 853-2444 FAX: (5"-O) 8.'iJ-1145 C. NELSON HARRIS Mayor August 9, 2006 Dave Carson, Esq. Chairman of the School Board School Administration Building 40 Douglass Avenue, NW Roanoke, Virginia 24016 Dear Mr. Carson: This will confirm our conversation of August 7, 2006 regarding the request made by the School Board for additional funding in the amount of $6.1 million for the Patrick Henry High School project. Specifically, the request was for the City of Roanoke to fund half of an anticipated additional debt issuance of $6.1 million for the project. City Council discussed the request at length following our joint meeting, including a discussion of the ramifications for the Patrick Henry Project as well as future projects. As I previously stated, City Council has elected to issue $4.6 million of additional bonds but is unwilling to participate in the annual debt service for this portion of the project. The $4.6 million level is predicated on the use of School Capital Maintenance and Equipment Replacement (CMERP) funds over two years to fund furniture, equipment, and other costs not included in the project budget ($1 .4 million). The school administration is also encouraged to convert the performance guarantee paid from the project account from a cash form to a bond, letter or credit, or some other form of surety ($500,000). Since this new debt will not be issued until later in the year, the increased debt service will not be required until FY 2008. The decision to deny the request from the School Board was not easy and was based on several factors. First, the School Division has assumed responsibility for the debt service on previous project cost increases as well as the additional debt service for both the Patrick Henry and William Fleming projects since FY 2003-04. Secondly, in order to preserve debt issuance capacity under our debt policies, City projects of a like amount must be delayed or eliminated. It should be noted that cost increases in our most recent capital projects (Fire Station #1 and the Police Building), have been addressed through reductions in the building plans. , Dave Carson, Esq. August 9, 2006 Page 2 As previously indicated, we understand the challenges that are being faced by the School Division and we remain committed to working together through these challenges. To that end, it is important that our two bodies work more closely in the future, particularly on the Fleming replacement. Sincerely, -1-(~~ ~ C. Nelson Harris Mayor c: Roanoke City Public Schools School Board Roanoke City Council Darlene L. Burcham, City Manager Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Marvin T. Thompson, Superintendent of Schools CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH .WE~UE. S.W..ROO\1452 RO^~OKE. VIRGINIA 2-1011-I5Q4 TI:l.IYI [U\1I.. \:=;·;0: :':~.i-~·ll·; F·\\" ¡:"":'O: :':'.' II":'~ C. ~ELS()N HARRIS \l11~:ur August 7,2006 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c...1(dw.. ~ C. Nelson Harris Mayor CNH:snh /.,:.;\gi;~~!;;;> I" ))\ \ .,., . ,- - '-1:-. Iíf1't . ~, . ·/·.~~:..l~'·'~I::~;<'/ CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Jnel C. Ti:lyhll" Municipal Building 213 Church t\YL'l1UC, S.\V., J{oorn 364 Roanokl~. Virginia 2..1:011-1 ~91 TI'I~'pIll1I1l' ¡5·lll} ~~3-:'Tn Ln: ¡:;-H"l) ~.:;."'\-Il.ìl-i CJl~' Wd,. \\'\\ \\·.nKllHlkl'\"l.1.~l!\' August 7, 2006 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Update on Flood Reduction Project This is to request space on Council's agenda for a 15 minute presentation of the above referenced subject. Respectfully submitted, ~. Darlene L. Bu(Jham City Managerv' DLB:sm c: City Clerk City Attorney Director of Finance ----'" .., ;.' ~ .~., ;~JI.·¡,> (fl1'-~: ~j;~ '..,;~ ~) " !"~~'::"IY;;~;':::"'" CITY OF ROANOKE OFFICE OF THE CITY MANAGER ~(wl C. Taylor \1uniripcll Building 21:; Church A\,t'nue, S,\V., RO~lm 364 Rt1dll(lkc, Virginia 24011-1591 lckVlllllll.': ¡;i-H)) S<'·1-~:n."'\ F.,,: L:;"'¡)i s:;:l-IIY"'1 Cil~ \\'\.,: W\\-\\·,rn..lll,lkl·\',\.gO\' August 7, 2006 Honorable C. Nelson Harris, Mayor and Members of City Council Roanoke, VA Dear Mayor Harris and Members of Council: Subject: Realignment of Structure Management This is to request space on Council's agenda for a 10 minute presentation of the above referenced subject. Respectfully submitted, Darlene L. Burcham City Manager DLB:sm c: City Clerk City Attorney Director of Finance Roanoke City Council Briefing Angust 7, 2006 Realignment of Right-of-Way Management Issues Summarv · Initial realignment of right-of-way (ROW) activities occurred in 2001, moving a number of operations from other departments into the Transportation Division ofPuhlic Works (street sweeping, bridge maintenance, dead animal pick up, right-of-way mowing). · Aesthetics of our public rights-of-way is growing in importance and helps to influence people's decisions about where they choose to live and work. · Recent planning efforts within Public Works identified additional operations that warranted evaluation for possible realignment. Transoortation Division will be responsible for: 1. Maintenance of all bridge lighting and under-bridge lighting 2. Installation of holiday decorations on downtown street light poles 3. Removal of realtor signs and other non-permitted items from ROW 4. Management of bench locations in the ROW 5. Maintenance of storm water basins 6. Consolidating ROW permit administration (assemblies, banners, dumpsters, sidewalk signs, outdoor dining, adopt-a-street) 7. Developing and managing the annual paving program 8. Management of utility cut permits and inspection program Solid Waste Manal!ement Division will be responsible for thorough cleaning of public trash receptacles in the ROW Facilities Manal!ement Division (General Services Department) will be responsible for: I. Maintenance and testing of the municipal fire alarm system in city buildings 2. Maintenance of benches in the ROW Parks & Recreation Deoartment will remain responsible for managing all horticulture and urban forestry activities within the ROW. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia24011-153ó TclL·plH">Il::-. 1:;'¡OI :>;5J-2541 F~lx: 1:"401 ~:"3·] 145 [-mail: clelkl.:["ci.TO:lllllkl.. \'::!.ll:' STEPIIANIE '-I. MOON. CMC Deputy City Clerk H·\RY ~: PARKER. ole City Clerk SIIEIl.A N. HARHIA"I A.~sblaT11 City Clerk August 10, 2006 File #1 5-70-110 Mr. John H. Johnson, Jr. 1710 Barnett Road, N. W. Roanoke, Virginia 24017 Dear Mr. Johnson: At a regular meeting of the Council of the City of Roanoke, which was held on Monday, August 7, 2006, you were appointed as a member of the Board of Fire Appeals, for a term ending June 30, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. John H. Johnson, Jr. August 10, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Board of Fire Appeals. Sincerely, ~rr,.~~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosures pc: David Hoback, Acting Chief, Fire-EMS COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August, 2006, JOHN H. JOHNSON, JR., was appointed as a member of the Board of Fire Appeals, for a term ending June 30, 2010. Given under my hand and the Seal of the City.of Roanoke this tenth day of August, 2006. ~~~'~m. ~ Deputy City Cierk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 240 II·] 536 Tl'I"phonc: 1~401 ~53·~5"'1 I-":I.\;: (5401853- 145 E-m;::iJ: çkrk ~~r\:i.T1lanoke. \'a.u::. STEPHAi'aE M. MOO!\;. ßIC Deputy City Clerk 'HRY .... PARKER. Oil" City Clerk SHEIl..-\. ~. HART:\1Ai\' :\:-SI~I<lllt City Clerk August 10, 2006 File #1 5-11 0-202 The Reverend William L. Lee 4139 Appleton Avenue, N. W. Roanoke, Virginia 24017 Dear Reverend Lee: At a regular meeting of the Council of the City of Roanoke, which was held on' Monday, August 7, 2006, you were appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2009. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Rooni 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The .Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." The Reverend William L. Lee August 10, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, ~~~m.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosures pc: Keli M. Greer, Director of Human Resources COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August, 2006, WILLIAM L. LEE was appointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2009. Given under my hand and the Seal of the City of Roanoke this tenth day of August, 2006. .. rn.ht'F..J Deputy City Clerk ,,.-;:ê~~ /11I"-<:'''' ,,';7;:.c\ /.~~; - .~\ \-., .,./ \,: . . ~I '~'C .,' ....J,'.".~\ . "~" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.w., Room 456 Ro,m,.>k<, Virginia 240 I 1-1536 Tdt'phonc: {:'i:\O} 853-2541 r<l;';': IS,WI853-11-15 E-IlHlil: l'krk(Ù'l:i.h)'m,)kc.\";l.l1S STEPHA!\IE M. ~IOO~. <::>Ole Deputy City Clerk ~IARY E PAR"ER, CMC Cily Clerk SIIElI.A 'I. IHRDIA'; A":-.i"lanl City Ckrk August 10, 2006 File #1 5-110-304 Mr. Michael E. Smith 1831 Syracuse,Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Smith: At a regular meeting of the Council of the City of Roanoke, which was held on Monday, August 7, 2006, you were appointed as a member of the Youth Services Citizen Board, for a term ending May 31, 2009. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capaCity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Mr. Michael E. Smith August 10, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, ~,=~~c~-v Deputy City Clerk SMM:ew Enclosures pc: Marion A. Vaughn-Howard, Superintendent, Youth Services Division, Parks and Recreation Department COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a ·regular meeting of Council which was held on the seventh day of August, 2006, MICHAEL E. SMITH was appointed as a member of the Youth Services Citizen Board for a term ending May 31,2009. Given under my hand and the Seal of the City of Roanoke this tenth day of August, 2006. , m. ~~~ Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanokl'. Virginia 24011-1536 Tekphl.ll1c: r :'-WI 853-:::5·\] fa\: (5-~(1 853-11..\5 E-Iliitil: .:lcrktij l'j.nl:.ll1(lke,V'llls STEI'HAj\'IE :\1. '100'", (:,"IC Deputy CilY Ckrk SHEILA N. HARTMAJ'; ^~~i~(¡¡n( City Clerk August 10, 2006 File #15-110-178 Mr. Gregory W. Feldmann 3602 Peakwood Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Feldmann: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2006, you were reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Sections 2.2-3114 and 2.2-311 5, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office . Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is ~equired "to read and become familiar with provisions of the Act." Mr. Gregory W. Feldmann August 10, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Sincerely, ~fv.~..J 'rv-\. ~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosures pc: Ellis Henry, Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359 COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2006, GREGORY W. FELDMANN was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2010. Given under my hand and the Seal of the City of Roanoke this tenth day of August, 2006. ~.~.~ Deputy City Clerk ..~~~~?~. ... .~. \ '"'::'.. -~\ ;-~') .'- ; ".., *,,-/ ··:·~f/ 'IARY F. PAKKEK, em: City ('led" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Ro,"n45ó Roanoke. Virginia 24011-1536 Tch:ph"'Il~: IS-l-l)) g5J-:~5..H Fa:-.: i5~rl} ~:l.~'! ¡..; E ll1ail: (·h:rki;¡,t"l.r(l..,nc.lk('.\·;l.ll.~ STEI'I\,\NIE M. YIOO"l. CMC DepLlI)' Cil..\ C1e>rk SHEILA N. HARTYIAl'ò ..\~siSt;1111 City Clerk August 10, 2006 File #1 5-110-178 Ms. Christie M. Wills 415 Willow Oak Drive, S. W. Roanoke, Virginia 24014 Dear Ms. Wills: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7,2006, you were reappointed as a Commissioner ofthe Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reapPOinted. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Christie M. Wills August 10, 2006 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority. Sincerely, Ml~'~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosures pc: Ellis Henry, Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359 COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2006, CHRISTIE M. WILLS was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, for a term ending August 31, 2010. Given under my hand and the Seal of the City of Roanoke this tenth day of August, 2006. t!~¡.i~l~rn.~~ DeputyCity·Clerk ....t i CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nod C. Taylor Municipal Building 215 Church Avenue, S.\N., Room 36-1- Roanoke, Virginia 24011-1591 TI'h'phollt·: . (5·111) .,;(.5J·2:DJ I=;:¡x: (:;-111) S:;:l-ll.lo.( City Wt!b: \\·ww.r<l;:¡nllk<?\·;:¡.go\, August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request to Schedule a Public Hearing to Consider Lease of Roanoke Civic Center Annex Office Space Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing to consider the lease of office space within the Civic Center Annex. Civic Center management has been working with the prospective tenant to identify specific requirements for operation. Recommended Action: Schedule a public hearing to be held on Monday, August 21, 2006 at 7:00 p.m. on the above matter. A full report will be included in the August 21, 2006 agenda material for your consideration. Respectfully submitted, ~~~ ~u~¿'-n-J Darlene L. Btc~~ City Manager DLB/wyb c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Wilhemina Y. Boyd, CFE, Director of Civic Facilities CM06-0 140 CITY O}"' ROANOKE OFFJCE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Tl']eplwllc: (5~O) l:i~-'-':5J.l Fax: \:;.{¡ 1'53-11·15 E-nHIlI: l'krkl£:·ci.w;¡noke.\'a.u:- STEPHANIE M. MOOS. CMC Depmy City Clerk "IARY F. PARKER. <.':\1(" CllY Cklk SHEILA ". HARTMA" ,\:-:-IS1<lnt Ci,y Clerk August 10, 2006 File #38-184 Mary F. Parker City Clerk Roanoke, Virginia Dear Ms. Parker: Your communication advising of your retirement as City Clerk for the City of Roanoke, effective October 1, 2006, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006. On motion, duly seconded and unanimously adopted, the communication was received and filed and your notice of retirement was accepted with regret. Sincerely, ~m~ Stephanie M. Moon, CMe Deputy City Clerk SMM:ew pc: The Honorable Alfred T. Dowe, Jr., Chair, City Council Personnel Committee Keli M. Greer, Director of Human Resources L:ICLERKlDATAICKEW1IAGENDA CORRESPONDENCElagenda correspondence 06IAug 06IAug 7 06 corr.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ChllrchAv~llllt'. S.\v.. ROllm45h Rll¿UltlKC. Virgilli~l24()11-1 :,J6 Tl'kpIH.llh': 1541 11 :-.:'i.~-2.':;·~] [";1\: 15·~()1 x:'i.'-I ]-15 E-m;lil: ;:k'r..l.\'l'l.lllallpkl',\,I.U:- STlœl·J,.\~IE :\1. 'IO()~. (':\le IkI'IH~ Cll~' ('1~rk .\L\I~Y I': P.\RKEH.. (:.\1(' (,il~ Ch.'rk August 7, 2006 SHF.lU ';. Il.\RHL\1' ,\......j...[,ull Cil~ Clerk The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: It has been my pleasure to serve the Council and the citizens of the City of Roanoke as City Clerk for the past 30 years. Therefore, it is with mixed emotions that I advise the Council of my retirement, effective October 1, 2006, after more than four decades of service as a City employee. It has been an honor and a privilege to work with outstanding elected and appointed officials whose primary purpose has been to make the City of Roanoke the very best place in America to live and work. It has also been a privilege and an honor to work with a highly trained and professional staff that goes above and beyond the call of duty to assist the Mayor and Members of Council, their fellow City employees and the citizens of Roanoke on a daily basis. I express my heartfelt appreciation to the Mayor, the Members of Council and the citizens of Roanoke for the opportunity to serve as your City Clerk. I wish the Council much success as you continue to lead the City of Roanoke to even higher levels of progress and development. With kindest personal regards, I am Sincerely, n /\~ .J ~ A~~ Mary F. Parker, CMC City Clerk MFP:sm ,'-' - <:- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avcnue, S.w., R(Xlm 456 R(KUlOkc. VIrginia 24011-1536 Tc!eplwnc: f~..1fll 85J-2.'i.t I he...: (5·111) R53·] ]-IS E-mail: dcrUr!..:j.ro;Jljo~c.\ a.ll!> STEPIIArm: ',1. MOOI'. Ole Dc.:puly ellY Clerk 'L\RY F. PARKER. Ole City Ckrk SHEILA :-I. HARHIAI' A.~si.~t:lllt City Clerk August 10, 2006 File #79-162-214 The Honorable Clifford R. Weckstein, Judge Twenty-third Judicial Circuit of Virginia P. O. Box 211 Roanoke, Virginia 24002-0211 Dear Judge Weckstein: Your communication transmitting the Annual Report of the Board of Equalization for the Taxable Year July 1,2006 toJune 30, 2007, was before the Council of the City of Roanoke at a .regular meeting held on Monday, August 7, 2006. On motion, duly seconded and unanimously adopted, the Annual Report was received and filed. Sincerely, ~h1.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew L:\CLERKlDATA\CKEW1\AGENDA CORRESPONDENCE\agenda correspondence 06\Aug 06\Aug 7 06 corr.doc ,'. . C:UI·¡:OHD R. WECKSTEIN.Jt;I)GE HQ...S-OKE l:ITY C(ll:/rJl IOl.5E .I1~ CHURClI AVl·NUI'. S.W 1'.0. :H'IX~: I I~'·::\.':(l"r·.. ViRI;rS"rA ::.4flO::' 1)::'11 :~4,f, ¡"'.\ '~'l.I" I ~... ("·10.' fl~5 IIl.jll ·""·f';~:·.: Eif\,"U:'."IIr!'; ~.I.'\: ~ \,\ L" ~.. , ·.i '. " .~ " . RECEIVED JUL 1 ¿ 2006 MAYOR'S OFFICE TWENTY- THIRD JUDICIAL CIRCUIT Of VIRGINIA CIRCUIT COVIn H)R'J IH, COUNTY Of ROt\:-iOt..:E: CIRCUIT COURT rOR TilE CITY OF ROASO"F. CiRCUlI" COl.lRl" I'OR I1IE ell y or: SA!.E~ COMMONWF.AL.TH OF VIRGINIA July 7, 2006 The Honorable C. :\'elson Harris, :V1ayor and l'vIl'nll)l'rs of the City Cuuncil City of Roanoke 21,) Church AvenUl', S.\V., Room 452 l{oanoke, Virginia 24011-1iJD4 Annual Heport of the Board of Equalization Dear l"Iayor Harris and Members of Council: I aml'ne!osing the Report uf the Board of Equalizatiun for the taxable year July I, 20()(ì t.o ,June 80, 2007. This year, t.he Board heard and decided 84 appeals, of which i'i4 were residential. and ao were eommereial and industrial. The number of appeals has fluctuated widely in recent years: Last year, the Board dispused uf 107 appeals; the year before, 62. The Board reeommends t.hat future Boards eontinue to have offiee spael' separate from that oeeupied by the Offiee of Heal EST.at.e Valuation. The membl'rs of the Board appreeiate the faet that the City's Administration has provided sueh offiee spaee, along with furniture, computers and software rÖr r.1w Board's exclusive use. The members of t he Board were gra t.efu1 Ün' l.he pleasant. eooperat ion and support. that thl'Y rl'eeived from Susan Lowl'r and the employees of the Olliee of Real Estat.l' Valuation, and for the praiseworthy serviee of Pat. Lamb, who once again served as the Board's c1erieal seeret.arv. . - I send best regards. Very ~rV'o~ ~~kstein !\fn\'ol" Ranis nnrllVlemherl-l of City CuuIlcil . . .July 7. 200G Page 2 ce: :''1s. Darlene L. Burcham, City :Vlanager William M. Hackworth. Esquire. City Attorney :''1s. lVIary F. ParkC'r, City Clcrk :V1,.;. Sharon L. Ramscy. Chairman, Board of Equali7:ation .1'1'11'. Thomas IV1. Huhard. Vice-Chairman. Board of Equalization IVlr. Hohert K. Floyd. ,Jr.. Seeretary. Board of Equalization Judges James R. Swanson. Robcrt P. DohC'rty. ,Jr.. Jonathan :VI. Apgar. Charles N. Dorsey, and William D. Broadhurst Board of Equalization '';,..:1 C T,¡ylm Mlllllci¡mlll'IlMll'l1/,. R....'m ~5i: ~15(·hllrclIA\ernlC. SW I«...m)j.:('. Virl.:illlß ~·1l)11 ~t.c.JIIC.,).J. )lsJ '1j~I~N~ ,/1ß July 03, 2006 The Honorable Judge Clifford R. Weckstein Judge of the Circuit Court City of Roanoke Roanoke, Virginia 24011 Dear Judge Weckstein: We wish to inform you that the Board of Equalization has completed its work for the taxable year July 1, 2006 to June 30, 2007. The Board received 84 appeals. All properties were inspected with the following results: 84 Appeals were considered 54 Residential 29 Residential affirmed value 23 Residential decreased value 2 Residential Increased vaiue 30 Commercial and Industrial 22 Commercial and Industrial affirmed value 8 Commercial and Industrial decreased value The Honorable Judge Clifford R. Weckstein July 03. 2006 Page 2 Orders were dated and mailed on June 21. 2006 informing each property owner of our decision. We would like to thank the Office of Real Estate Valuation for supplying property data on various properties. We trust that this assistance will be available for future Boards. It is recommended that future Equalization Boards continue to have separate office space from the Office of Real Estate Valuation. Should you have any questions. please contact us. Respectfully, Board of Equalization of Real Estate Assessments for the City of Roanoke é ;A~ ,.- Sha-r~-~-p~-~~~~-~~~h~i ;~----- ,I -0/' / ..-j ~"'/ /' ~ ..' -/L:"í../i' / / ~ //,/"0_- G~" /,,, /.... --- ftLJe,. "/ .-:: .I: - - ;6¿------ Tomas MA'iu ?rd, ICe-Chairman ,/þfJ;:Ji;¿:;L-------- Robert K. Floyd, Jr., Secretary SPR/pal CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Tekphnne: (,5..{) 1 S5.'-:~5·11 F¡I:C (.:'-101 ~:;3·11"5 r.-mail: l.]crli.~".j·.i.ro:\nLl..c.\·a.lls STEI'HA~IE M. \100~, nle Deputy Ciry Clerk. :\1.4.RY I·: IJARKER. eMf: City Clerk SHEILA ~. HARTl\1Al'i A.~sl:-.t<Lnl Cilv Clerk August 10, 2006 File #1 5-110-467 Dr. Robert Sandel, President Virginia Western Community College P. O. Box 14007 Roanoke, Virginia 24038-4007 Dear Dr. Sandel: This is to advise you that Barry W. Baird has qualified as a member of the Virginia Western Community College Board of Directors, for a term ending June 30, 2010. Sincerely, . rn.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Barry W. Baird, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Virginia Western Community College Board of Directors, for a term ending June 30, 2010, according to the best of my ability (So help me God). ~L/ Subscribed and sworn to before me this ~ay of ~ 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT , BY 4~ /JI. jj7PßYÞhERK ] .:TI.r.RK'-)'\ TA"CKI:\\'\ '\)3Ih and k:~l\·it:g :-'l'1"\iLl"\ïrginiJ \\l,:sll'rn l'l'lllll1 l'I.lkgl' finmdatioll hf1:lrli",JlarT}" W Baird llalhO(¡.ùol' CITY OF ROANOKE. OFFICE OF THE CITY CLERK 215 Church Avcnllc. S.W.. Room 456 Ro"noke. Vir~inia 24011-1536 Telephone: c )40) ~5.~-~:"i'11 Fop..: (5·¡n) :'1.53-] 145 E-III:lil: clcrklfi"l..l.roanuke .\'~1.1I~ STEPHANIE 1\1. ~IOO~. CMC Dcru'y Cil)' Clerk SHf:lI.A I'i. HARTMAN A:;:'.i!'-rrnll City Clerk August 10, 2006 File #1 5-110-178 Nancy F. Canova, Chair Fair Housing Board 401 Willow Oak Drive, S. W Roanoke, Virginia 24014 Dear Ms. Canova: This is to advise you that Krista Blakeney has qualified as a member of the Fair Housing Board, for a term ending March 31, 2009. Sincerely, ·m.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew pc: Angie S. Williamson, Secretary, Fair Housing Board Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Krista Blakeney, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the ~ti~bent upon me as a member of the Fair Housing Board to fill tlle~p;,~d t~II" of Rid. 6:. ~rrCilllBt"ending March 31,2009, according to the best of my ability (So help me God). Subscribed and sworn to before me this # day of h 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY %~ !k;trd/¡ , DEPUTY CLERK L:\CU":RK\DAT ATKEW] '·.oalh and l~a\ln,g !ll.:r\ il.:l.:\Fuir I lousing BLXlrJ\Krista Bl::tknl.:}" .3 09 oath.dOl: ,.{r;~St~\ /':'i "'. . ~-o:;~\ ;". . -I \. .:. JJí:¡'/ "<:¿j; -. 2f/ ",' -...... .... .:....~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 2] 5 Church Avenue, S.w., Room 456 Roanoke, Virgjni" 2.fO ]-]536 T('Ie-pllOllC': (S,lO) ~5;\-~)...1 Fax: 15-WI 8):~-11·1:'i E-m:LiI ~krkl~¡·l.:i.ln.1l1oke.\·<l.u~ STEI·HA~lF. M. 'IOOr¡, CMC Deputy City Clerk :\1.\ RY .... PARKER. C:\1C City Clerk SHEILA 1". HARTMAN A~~i.~t¡lnt CHY Ckrk August 10, 2006 File #1 5-110-326 Wayne G. Strickland, Executive Director Roanoke Valley-Allegheny Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Darlene L. Burcham and Robert H. Logan, III, have qualified as members of the Roanoke Valley-Allegheny Regional Commission, for terms ending June 30, 2009. Sincerely, ~~*:~~ ìn..~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Oath or Affi rmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Allegheny Regional Commission, for a term ending June 30, 2009, according to the best of my ability (So help me God). S,b",;b,d aod ,wom to b,fo" m, th;, ál~.y of ~2006. ::'N(1:;;~:;;. :~:RU~T COURT L:\CLER"."·D.YL\\CKI:\\Tlxnh and ](,:l\"Ing .:>cr\'icc RI.IU1U.lkc Vulh.:y :\Ikgh.my Rl..'gioll:11 C¡mullissio!l'lhrlcl1e l. Burcham oathOb.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert H. Logan, III, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Allegheny Regional Commission, for a term ending June 30, 2009, according to the best of my ability (So help me God). ----- ---- Subscribed and sworn to before me this ó2 7day of-Jlo{:1- 2006. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT Bl?~&A EG~ I. ,( "'.F.IU';'-'D..\TA \eKEW I \l;Hh llnJ It'~\\·ing SCT\ ic~,Roan~lkl.: V¡¡l1cy Alk'gh:lllY Regional (\lmmissiull'Rllbcrt ¡I logan oath Jlll.: CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #1 5-110-429 Jesse A. Hall, Secretary Board of Trustees City of Roanoke Pension Plan Roanoke, Virginia Dear Mr. Hall: This is to advise you that David C. Key has qualified as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2010. Sincerely, Áa~¿"1~ÌVI. "ñ1~ , - '--- 'Stephanie M. Moon, CMC Deputy City Clerk SMM:ew -..'W'. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David C. Key, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term commencing July 1, 2006 and ending June 30, 2010, according to the best of my ability (So help me God). c42-/c?~ Subscribed and sworn to before me this //iay OfH- 2006. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY ~d;7Æ:~;? dÞ-~. DEPUTY CLERK 1 :'CI I:RK' DA T:\ '(""I· \\' ',v¡¡th ¡¡nt! Ic;l\'in¡; .5~r\"i..:c ßv¡¡rJ of Trustt'~s. Pc:nsiun Plan\D¡¡...id (' Key oath j U().J\"I\.: CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #15-110-230 Judith M. St. Clair, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. St. Clair: This is to advise you that Kathleen W. Lunsford has qualified as a member of the Roanoke Arts Commission for a term ending June 30, 2009. Sincerely, ìn.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kathleen W. lunsford, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a term ending June 30, 2009, according to the best of my ability (So help me God). ~t4~ Subscribed and sworn to before me this fl2- day of ~/,/ 2006. / BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT '(f~ ~:bL ])éPLlTY , CLERK I :TI rRK"·.D1\ TACKE\\T·U;Jth :Jnl! k'l\'ing sCfvil"l,·_·\rts ClJllllTlissil'ld'..:lthb,x·n \\', LUIlSfolJ (lath (¡l),I.h"l(: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A\'enue. S.w., Rllllm 456 Roanuke. Virginia 240J 1-1536 TeJcphon..:: i5..W) ~.'i:1-~5"¡! Fin: 1)-l-f¡J S53-1 l-t.:' [-II\,lii: clelKl?, ¡'i.nl;,mnke.\'a.u::. STEPIIA"II·: ~1. MOO~. Ole Depllly lily (']~rk SIIEII.A S. HARHIAI\ A~~i.~(:ml Ciry C1..:rJ... August 10, 2006 File #15-67-110 Carl H. Kopitzke, Chair Parks and Recreation Advisory Board 2314 Martin Lane, S. W. Roanoke, Virginia 2401 5 Dear Mr. Kopitzke: This is to advise you that Robert H. McAden has qualified as a member of the Parks and Recreation Advisory Board, to fill the unexpired term of Gwendolyn W. Mason, resigned, ending March 31,2007. Sincerely, ~"M.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew pc: Steven C. Buschor, Director, Parks and Recreation Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert H. McAden, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Gwendolyn W. Mason, resigned, ending March 31, 2007, according to the best of my ability (So help me God). ~¿/~// Subscribed and sworn to before me this .:5/ day of ~~ 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY ø~-hjcC .»-¡ÞW' . DEPUTY CLERK l.:.cr .1:RK"·)..\"rA".CKI:Wl"·ll:.tth :.tlltl ka\"irlg ~CI\·i.:C' ])ar".~ arid [{l;l" RIll-ell II f\.lc:\Jl'n U.¡¡h.Jl1l.: ¡"./0)~~:fi~\ ,,;". '~\ : .". ~_ I ," . "';.¡ ... -." ' -' .~_:/ '-.:<~,.'; ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue. S.w.. R'Xlß1456 Roanoke. Vïrginia 24üll-lS36 Teler1wnc: 15..101 x:'<~-25-l] hL'C (~:(¡l H5:l-1 ]45 E-mrJil: ..::lcrkØ cl.w:~II('ke.\·a.U.~ STEPHA"'IE \1. MOON. eMe Depul) City CJerk M..\RY F. P..\KKEK. Oil" City Ckrk SHEILA K IlAKTMA"'. A:::.:,j~lallt en)' Clerk August 10, 2006 File #1 5-110-323 Stanley G. Breakell, Chair Roanoke Public Library Board 3256 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Mr. Breakell: This is to advise you that Michael L. Ramsey has qualified as a member of the Roanoke Public Library Board for a term ending June 30, 2009. Sincerely, ~m.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew pc: Sheila S. Umberger, Acting Director, Roanoke Public Libraries l:\CLERK\DATAiCKEWlioaUl and leaving serv.ce\¡ca publiC r:erat) bûard\Mlc.'1ae' L RaMSey cuali (lOC Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Michael L. Ramsey, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board, for a term ending June 30, 2009, according to the best of my ability (So help me God). Subscribed and sworn to before me this d day of~v\"~ 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT ~ktM~ \ ,~~:\ I :"·Cl 1:{K\J)Al"..\ 't""1 :\\' l'\lilth al1d !c.::.J\·in~ :o.l'T\ icc\r\l3 puhlic llhl':lry hi)<.tn.h\1 i.:hill'] I. Rillll:i~Y o{¡ ()õ.llh.J\lI.: /~,;ti~R~,\ . ~':i! - ~\ -, I :ti;¡¡ . .. ...¡, '<~~. MARY F. PARKEH.. Cì\1C City Ckrk CITY OF ROANOKE OFFlCE OF THE CITY CLERK 215 Church Avcnue, S.\\'., Room 456 RCkmllke. Virginia24011-1536 Tekpholl": 15401 H53-::'i·11 Fax: (54U) 1:i5.~-I],15 Email: ..:-ll'rk(¿icl.I:";H10kc,\"il.llS STLI'HA:';!E M. ~100:';, CMC Deputy Cil: Clerk SHEILA :';. HARDIAI\ A:-.~i:-.t:lfll Cir)' Clerk August 10, 2006 File #15-110-488 Sandra B. Kelly, Vice-Chair Roanoke Neighborhood Advocates 1216 Sylvan Road, S. E. Roanoke, Virginia 24014 Dear Ms. Kelly: This is to advise you that Clarice E. Walker has qualified as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2009. Sincerely, ~M'~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Housing and Neighborhood Services Division Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Clarice E. Walker, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a term ending June 30, 2009, according to the best of my ability (So help me God). ~íiU0 E,' /J)aØø-u \. . Subscribed and sworn to before me this Þ f day of .JttLj_ 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY~~ , DEPUTY CLERK I.: CI.ERK"THT..\\CI\.EW\o:lth and lc:l\"ing scn icc.RI~:::lIlokc Neighborhood Ad\"ocalcs·,('l;lrlCC Walker oath 6 ()9.liLll.: CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #5-60-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37488-080706 accepting the Crime Analysis Grant offer made to the City by the Department of Criminal Justice Services, in the amount of $12,653.00, with a local match of $4,218.00; and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006. Sincerely, ~~ R.,,.:v m. ~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police L:\CLERK\DATA\CKEW1'AGENDA CORRESPONDENCE\agenda correspondence 06'Aug 06'Aug 7 06 corr.doc ~ 005 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37488-080706. A RESOLUTION accepting the Crime Analysis Grant offer made to the City by the Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Crime Analysis Grant offered by the Department of Criminal Justice Services, in the amount of $12,653.00 with a local match of $4,218.00, upon all the terms, provisions and conditions relating to the receipt of such funds. The grant is more particularly described in the letter of the City Manager to Council dated August 7, 2006. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~h1.~ ~ City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #5-60-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37489-080706 appropriating funds from the Commonwealth of Virginia for the Crime Analysis Grant; and amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~ f'r). n,DOrV Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attáchment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37489-080706. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Crime Analysis Grant, amending and reordaining certain sections of the 2006- 2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Temporary Employee Wages FICA Expendable Equipment Revenues Crime Analysis Grant FY07 Crime Analysis Grant Local Match FY07 35-640-3452-1004 35-640-3452-1120 35-640-3452-2035 $ 12,880 985 3,006 35-640-3452-3452 35-640-3452-3453 12,653 4,218 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: A~. ~~ . .J t:n, mOtN City ClerK'..... -_: (:::~J~ j~~~) .....,-,.."',!,,,.':......... CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nllel C. Taylor Municipc:lI Building 21::1 Church A\'èIlUt~1 S.\V., Rlhlm 364- Roanoke, Virginia ::!4011- L::;91 1"1.11'1'110111':' r::;411") S;1-~.1.1" 1<1\" (3·tlll.':-53 11·~.':( <-"it\" \\'l'b: \\ \\"W.fll,1110ke\ .l.t.;"'" . August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwen W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Crime Analysis Grant Background: The police department employs a full time crime analyst who is responsible for completing time sensitive reports, responding to citizens' and officers' requests for information and making criminal forecasts or projections based on crime trend analysis. Projecting future crimes by date and location is a time consuming process. Due to the significant amount of other duties the crime analyst completes, very little time is available to make these valuable projections. To remedy this problem, the police department applied for and received a grant from the Department of Criminal Justice Services. The granted amount is 512,653 and it will be used to purchase computer equipment and provide salary for a part time Crime Data Technician. The Crime Data Technician will assist the Crime Analyst with criminal forecasts and other duties. The grant requires a cash match of 54,218 which will be funded from the Local Match Funding for grants (35-300-9700-541 5). Recommended Action: Accept the Crime Analysis Grant described above and authorize the City Manager to execute the grant agreement and any related documents, in such form as is approved by the City Attorney. Mayor Harris and Members of City Council August 7, 2006 Page 2 Adopt the accompanying budget ordinance to establish revenue estimates for State grant funds of $1 2,653 and local cash funding of $4,21 8, and to appropriate total funding of $16,871 in accounts to be established by the Director of Finance in the Grant Fund as follows: Appropriation: DescriPtion Account Amount Temporary Employee Wages FICA Expendable Equipment Total 1004 1120 2035 $12,880 $ 985 $ 3.006 $16,871 Darlene L. Bu City Manage c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police CM06-00137 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #60-70-188-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaèhing copy of Resolution No. 37490-080706 accepting the Rescue Squad Assistance Fund grant offer made to the City by the Virginia Department of Health, Office of Emergency Medical Services, in the amount of $42,235.00, with a local match of $47,559.00; and authorizing execution of any required documentation on behalf of the City. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006. Sincerely, 2~rn~ Stephanie M. Moon, CMJ - Deputy City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations David Hoback, Acting Chief of Fire-EMS Sherman M. Stovall, Director, Office of Management and Budget Ken Bernard, Manager, Fleet Division L:\CLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda corrospondence 06\Aug 06\Aug 7 06 corr.doc ¿5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37490-080706. A RESOLUTION acccpting the Rescue Squad Assistance Fund grant offer made to the City by the Virginia Department of Health, Office of Emergency Medical Scrvices, and authorizing execution of any required documentation on beha1fofthe City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Rescue Squad Assistance Fund grant offered by the Virginia Department of Health, Office of Emcrgency Medical Services, in the amount of 542,235 with a local match of $47,559, upon all the terms, provisions and conditions relating to the rcccipt of such funds for the purchase of an ambulance. The grant is more particularly described in the letter of the City Manager to Council dated August 7, 2006. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all nccessary documents required to acccpt the grant, all such documents to bc approved as to form by thc City Attorney. 3. The City Manager is further directed to furnish such additional information as lIlay be n:quired in conIlcction with the City's acceptance of this grant. ATTEST: ~n~h1;,WJ~ ~9j Cityç:ler~,.· .. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #60-70-188-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37491-080706 appropriating funds from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant; and amending and reordaining certain sections of the 2006-2007 Grant and Fleet Management Funds Appropriations. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~rn. h'\OÞV Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager James Grigsby, Acting Assistant City Manager for Operations David Hoback, Acting Chief of Fire-EMS Sherman M. Stovall, Director, Office of Management and Budget Ken Bernard, Manager, Fleet Division L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37491-080706. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the RescUe Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2006-2007 Grant and Fleet Management Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Grant and Fleet Management Funds Appropriations be, and . the same are hereby, amended and reordained to read and provide as follows: Grant Fund Appropriations .- Vehicular Equipment Revenues RSAF - Ambulance - State FY07 . RSAF - Ambulance - Fleet FY07 35-520-3570-9010 $ 89,794 42,235 47,559 35-520-3570-3570 35-520-3570-3571 Fleet ManaQement Fund Appropriations Vehicular Equipment Transfer to Grant Fund 17-440-2642-9010 17-440-2643-9535 (47,559) 47,559 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. TES . . ;;n. fl1~~ ~ City Clerk.' ".; .. . . ..~., ." .' .:" .' . . - . . . ¡:~:/,: ·i:~-;~;~;:~. ¡'<-II}' - rt' \-"1 ... \ ..~'.,1 :'~:;:"""'l.'~';~'::':> CITY OF ROANOKE OFFICE OF THE CITY MANAGER !'\ød C. Taylnr )Junicipal Building 21~ Church l\.\'cT1ue, S.\V., Room 364 Rl'dnl1ke, Virginid 240] ¡ -15lJ1 T\·lt>plwIW" ¡I'qll) "i53-~·\.U I:.I\': ¡,::;.¡u) :-';:->.'-1 us LIly \\',,1-. \\"\\ \\.rp.lIll1kL'\',l ¡':'O\' August 7,2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Rescue Squad Assistance Fund Grant Acceptance Background: The Virginia Department of Health, Office of Emergency Medical Services administers a Rescue Squad Assistance Fund (RSAF) grant program that awards grants twice annually. In March 2006, Roanoke Fire-EMS applied for this grant in order to purchase a Ford Type III Ambulance and medical monitoring equipment. In 2006, the State Office of Emergency Medical Services awarded Roanoke Fire- EMS a grant of $42,235 towards the purchase of an ambulance with a bid, if accepted, of $89,794. The grant requires a $47,559 local match. Sufficient matching funding for this grant is budgeted in Fleet Management - Vehicular Equipment (17-440-2642-9010). Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriate accounts to purchase the equipment and supplies in accordance with provisions of this grant. The Honorable Mayor and Members of Council August 7, 2006 Page 2 Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $42,235 (RSAF Grant) and $47,559 (RSAF Local Match), to transfer $47,559 in local match funding from the Fleet Management Fund (17-440-2642-9010) and to appropriate funding totaling $89,794 to an expenditure account to be established by the Director of Finance in the Grant Fund. Respectfully su ~e L. Bu City Manager itted, i.-J~ ham DLB:tb c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations David Hoback, Acting Fire-EMS Chief Sherman M. Stovall, Director of Management and Budget Ken Bernard, Fleet Manager CM06-00139 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman. Assistant City Clerk August 10, 2006 File #60-236 Darlene l. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37492-080706 accepting the Local Government Challenge Grant made to the City from the Commonwealth of Virginia Commission from the Arts, in the amount of $5,000.00; and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006. Sincerely, ~ Yh. ŸY)ðthV Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget L:\CLERK\DATA\CKEWliAGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc \l'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37492-080706. A RESOLUTION accepting the Local Government Challenge Grant made to the City from the Commonwealth of Virginia Commission for the Arts, and authorizing execution of any required documentation on beha1fofthe City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke docs hereby accept the Local Government Challenge Grant in the amount of $5,000 upon all the tenns, provisions, and conditions relating to the receipt of such funds, all as is more particularly described in the letter of the City Manager to Council dated August 7, 2006. 2. The City Manager and.the City Clerk are hereby authorized to execute, sea1,and attest, respectively, the grant agreement and all necessary documents required to accept the grant that may be required for the City's acceptance ofthis grant, all such documents to be approved as to fonn by the City Attorney. 3. The City Manager is further directed to furnish such additional infonnation as may be required in connection with the City's acceptance of this grant. ATTEST: ~.rn. 'rYJ'Ww) ~~i~ Cl~rk. '. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #60-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37493-080706 appropriating $5,000.00 from the Commonwealth of Virginia for the Local Government Challenge Grant; and amending and reordaining certain sections of the 2006- 2007 General Fund Appropriations. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Si ncerely, ~ÎYl.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget L,ICLERK\DATAICKEW1iAGENDA CORRESPONDENCElagenda correspondence 06iAug 06iAug 7 06 corr.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37493-080706. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Local Government Challenge Grant, amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Roanoke Symphony Orchestra Arts Council Of The Blue Ridge Mill Mountain Theatre Opera Roanoke Roanoke Ballet Theatre, Inc. Young Audiences of Virginia Revenues Local Challenge Grant FY07 35-410-8741-3736 35-410-8741-3737 35-410-8741-3749 35-410-8741-3762 35-410-8741-3779 35-410-8741-3802 35-410-8741-8741 $ 833 833 833 833 834 834 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~_nl.JYp~ ù....~c"ity_Ci6fk. .'. " ... ': '·-·rJ _..'- .' '. .'. .--.... . CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Tel"lnr Municipal Buildin['; 2"15 Chun.:h L\\'enut", S.\V., Room 364 I\oanllkc, Virginia 2..J.011-1 :=;Y"I Tl'lepl1olll': (:>·111\.-':'::'.1-2.1."';, r,l\: l;-llll S::;'-11.1H Cil.'" \\"\'\1: \\"Ww.r'l.1Jh1kl·\",1.:--;ll' August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Smith and Members of City Council: Subject: Virginia Commission for the Arts Local Government Challenge Grant Background: Notification has been received from the Commonwealth of Virginia Commission for the Arts that a $5,000 Local Government Challenge Grant has been awarded to the City of Roanoke. Application for the grant was made at the request of the Arts Council of Roanoke Valley, Mill Mountain Theatre, Opera Roanoke, Roanoke Ballet Theater, Inc., Roanoke Symphony Orchestra, and Young Audiences of Virginia. Considerations: In order to receive these funds, the Commission must obtain written confirmation that local funds will be used to match or exceed the amount of the grant. For Fiscal Year 2006-07, the organizations receiving grant funds will also receive local funding through the Roanoke Arts Commission in the amounts shown below: Arts Council of Blue Ridge Mill Mountain Theatre Opera Roanoke Roanoke Ballet Theatre, Inc. Roanoke Symphony Orchestra Young Audiences of Virginia $16,800 14,000 11,900 7,200 32,000 7,250 Mayor and Members of City Council August 7, 2006 Page 2 Recommended Action(s): Adopt the attached resolution authorizing the acceptance of this grant. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $5,000 and to appropriate funding in the same amount to accounts to be established by the Director of Finance in the Grant Fund as outlined below. Arts Council of Blue Ridge Mill Mountain Theatre Opera Roanoke Roanoke Ballet Theatre, Inc. Roanoke Symphony Orchestra Young Audiences of Virginia $833 833 833 834 833 834 Respectfully submitted, ckJ~ ' Darlene L. Bur ham City Manager DLB:acm Attachment c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management & Budget CM06-00142 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #5-24-60 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No.3 7494-080706 amending Section 20-17, Reimbursement of expenses incurred in respondinQ to DUI incidents and other traffic incidents, Article I, In General, Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. j~~ÌY1'~~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment L:\ClERK\DATA\CKEW1\AGENDA CORRESPONDENCE\agenda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: The Honorable James R. Swanson, Chief Judge, Twenty-ThirdJudicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable M. Frederick King, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable Joseph P. Bounds, Chief Judge, Juvenile and Domestic Relations District Court The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, .judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget A. L. Gaskins, Chief of Police Dana D. Long, Manager, Billings and Collections L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc · ~~ ,~ \¡ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37494-080706. AN ORDINANCE amcnding Section 20-17, Reimbursement of expenses incurred in respandin{! ta DU1 incidents and other traffic incidcnts, Article I, In General, of Chapter 20, Motar Vehiclcs and Traffic, Codc of the City of Roanoke (1979), as amended; and dispensing with the second reading by titlc of this ordinancc. BE IT ORDAIKED by thc Council of the City of Roanoke as follows: 1. The Codc of the City of Roanoke (1979), as amcnded, is hereby amendcd and reordained by 'Ullcnding Scction 20-17, Reimburscment of expcnses incurrcd in responding to OUI incidcnts and other traffic incidents, Article I, In Gcneral, of Chapter 20, Motor Vchicles and Traffic, to rcad and provide as follows: ARTICLE I IN GENERAL § 20-17 Rcimbursemcnt of expenses incurred in responding to DUI incidents and other traffic incidcnts. A.' A person convict cd of violating any of thc following provisions shall be liable in a sCflafßte-€ivH-aetioß for reasonable-e*penses for restitution at ¡he lime of selllencing for reasonable expenses incurred by the city or by any responding voluntccr fire or rescue squad, or both, whcn providing an appropriate emergcncy response to any accident or incident rclated to such violation: 1. The provisions of § § 18.2-51.4, 18.2-266 or 29.1-738 of the Code of Virginia (1950), as anlended, or similar city ordinances including § 20-52, when such operation of a motor vchiclc, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; 1 K:\}"1easurcs\Code Amendment Amending section 20-] 7 for DUI Fees 2006.doc 2. The provisions of Article 7 (§ 46.2-852 et seq.) of Chapter 8 of Title 46.2 of the Code of Virginia (1950), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; 3. The provisions of Article 1 (§ 46.2-300 et seq.) of Chapter 3 of Title 46.2 of the Code of Virginia (1950), as amended, relating to driving without a license or driving with a suspended or revoked license; and 4. The provisions of § 46.2-894 of the Code of Virginia (1950), as amended, relating to improperly leaving the scene of an accident. B. Personal liability under this section for reasonable expenses of an appropriate emergency rcsponse shall not exceed one thousand dollars ($1,000) in the aggregatc for a particular accident or incident occurring in thc city. In dctcrmining the "reasonable expcnses," the city may bill a flat fee &f-ene IUlAdr-e&.lollars ($100) two hundred andfìfty dollars ($250.00) or a minute by minute accounting of thc actual costs incurred. As used in this section, "appropriate cmergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and cmergency medical scrvices. The provisions of this section shall not preempt or limit any remedy available to the Commonwealth, to the city, or to any volunteer rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving impaired driving, operations of a vehicle or othcr conduct as set forth herein. 2. Pursuant to Scetion 12 orthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: -fI . O~ 'r.' . ~.'.1¡~ ~~YClerL . 2 K:\r\.1easures\CoJc Amendment Amending section 20-1ï for OUI Fees 2006.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #5-24-60 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37495-080706 appropriating an additional $15,000.00 from Driving Under the Influence (DUI) Recovery Program Fees; and amending and reordaining certain sections of the 2006- 2007 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~~.~MI Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment L:\CLERK\DATAICKEW1\AGENDA CORRESPONDENCE,",genda correspondence 06\Aug 06\Aug 7 06 corr.doc Jesse A. Hall August 10, 2006 Page 2 pc: Darlene L. Burcham, City Manager Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget A. L. Gaskins, Chief of Police Dana D. Long, Manager, Billings and Collections L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCE\agenda correspondence 06\Aug 06\Aug 7 06 corr.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37495-080706. AN ORDINANCE to appropriate additional funding from Driving Under the Influence (DUI) Recovery Program Fees, amending and reordaining certain sections of the 2006-2007 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment Revenues DUI Offender Fee 01-640-3113-2035 15,000 01-110-1234-1412 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ 'f'tï..~ ~""'~ty Clerk.. , CITY OF ROANOKE OFFICE OF THE CITY MANAGER Not'1 C. Taylor Municipal Building 213 Church l\\'L'l1UL', S.\V.. Room 36...,. Ruanoke, Virginicl 2-+011-1591 Tt'Il'f~h(IIlt·· \::;-ltl) 1'i~.1-~.1.':; ¡:.1:,: I:; Ill) ,-':33 1131-Ì CiLy \Vd,: \\·\\"\\·.r~,.ln'.lkt·\·.l.¡:"l\· August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Subject: Driving Under the Influence and Other Types of Accident Recovery Program Fee Increase Dear Mayor Harris and Members of City Council: Background: Pursuant to Virginia Code SectionI5.2-1716, on December 15, 2003, City Council adopted an ordinance authorizing a fee of $100 to be imposed on those individuals convicted of DUI and certain other offences within the City, to help offset the expenses of responding to such accidents. This fee is separate from and in addition to any fines and/or costs imposed by the courts. This past session the General Assembly amended Section 15.2-1716 to allow localities to provide by ordinance that the courts order restitution to the locality at the time of sentencing. Section 15.2-1716 also allows a locality to bill a flat fee of $250 or a minute-by-minute accounting of the actual cost incurred, not to exceed the aggregate of $1 ,000. Considerations: The changes enacted by the General Assembly to Section 15.2-1716 make it easier for localities to collect restitution for the City's expenses in responding to a calls from the person convicted of violating an ordinance adopted pursuant to Section 15.2-1716. The courts will now be able to order this civil restitution at the time of sentencing. This process should create a more efficient and effective process for collecting this fee. Increasing the flat fee from $100 to Honorable Mayor Harris and Members of City Council August 7, 2006 Page 2 $250 will serve to continue to enhance our efforts to make our streets safer and allow the City to recoup a greater portion of the cost of public resources expended in response to incidents covered by the City's ordinance. Roanoke's General District Court will continue to provide the Police Department with a post-court docket, which identifies those individuals found liable for the fee. Using the information provided through the docket, each offender will be billed by Police Department staff for the amount of civil restitution ordered by the court using the City's billing system. Currently, billing is separate and apart from the court system fines. The City Administration will continue to work with the Commonwealth Attorney and the Clerk's Office to coordinate the City's collection efforts for this fee. Additional projected annual revenue is estimated at approximately $15,000. Funds recovered through this program would be used by the Police Department to purchase traffic/DUI enforcement equipment and related educational materials to enhance our efforts to combat drunk driving. Recommended Action: Adopt an ordinance amending Section 20-17, Reimbursement of expenses received in respondinq to DUI incidents and other traffic incidents, Code of the City of Roanoke (1979), as amended, to have the courts find persons convicted of violating the City's ordinance liable for restitution at the time of sentencing and to increase the flat fee to $250. Adopt the accompanying budget ordinance to increase the revenue estimate for DUI Offender Fees (Q 1-110-1234-1412) by $15,000 and appropriate funding the same amount to Expendable Equipment (01-640-3113-2035). Respectfully submitted, Darlene L. Bur City Manager DLB:mds c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Honorable Mayor Harris and Members of City Council August 7, 2006 Page 3 Rolanda B. Russell, Assistant City Manager A. L. Gaskins, Chief of Police Ron S. Albright, General District Court Clerk Dana D. Long, Manager of Billings & Collections CM06-0129 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #24-122 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37496-080706 amending Section 6-24, Prohibited in public halls. restaurants. etc., Article II, Doqs Generally, Chapter 6, Animals and Fowl; Code of the City of Roanoke (1979), as amended, to delete the' prohibition against dogs in the Market Square. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006, and is in full force and effect upon its passage. Sincerely, ~Ì111 YYJ'1vV Stephanie M. Moon, CMt- Deputy City Clerk SMM:ew Attachment L,ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: The Honorable James R. Swanson, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr.. Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable M. Frederick King, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable Joseph P. Bounds, Chief Judge, Juvenile and Domestic Relations District Court The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Cou rt The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations . District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Director, Planning, BUilding and Economic Development L:\CLERKlDATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc ~:~ \}J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37496-080706. .AN ORDINANCE amending §6-24, Prohihited in public halls, rcstaurants. etc., of Article II, Dogs Generally. of Chapter 6, Animals and Fowl, Code of the City of Roanoke to delete the prohibition against dogs in the market square; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 6-24, Prohibited in public halls. restaurants. etc., of Article II Dogs Generallv, of Chapter 6, Animals and Fowl, Code of the City of Roanoke, be, and it is hereby amended to read and provide as follows: Section 6-234. Prohihited in public halls, restaurants. etc. (a) It shall be unlawful for the owner of any dog to allow, cause or pennit such dog to enter any public hall, restaurant, outdoor dining area, ice cream parlor, or the public markct building eF-Ihe marl;et sqllare at any time, or any office or store during the time that such office or store is open for public business, whether or not the dog is muzzled or on leash or otherwise under the immediate control of such owner. (b) 11 shall be unlawful for the owner of any dog to allow, cause or pennit such dog to be in any hallway of any building occupied by two (2) or more families, unless such dog is effectively caged, muzzled or physically eanied or held by leash by a person thoroughly capable, physically and mentally, of controlling such dog. (c) The provisions of this section shall not apply to "seeing-eye" dogs properly trained to assist blind persons, when such dogs are actually being used by blind persons for the purpose of aiding them in going from place to place. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . , ~~.,~ . .. . . . ~......-L C··t·;, C'IP ". ~-~\l 1 ~T .....lS.~. CITY OF ROANOKE OFFICE OF THE CITY MANAGER \loci C. Taylor 'vlunicipal Building 21:=; Church AvenuL', S.\V.. Room 3fl4- Rn,müke. Virginia 24(Hl-159" Ú'¡'ph'¡lw: ,:;-1,11) 1'i::;1-23J:~ 1·,1.\: /:'; H1J ~:.;:~ ll.is ( ily \\'t-h: Ä~ç~~I~~t~:·\2.ðtô·6 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe. Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Mayor Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment of Section 6-24 of the Code of the City of Roanoke (1979), as amended, to permit dogs in the City Market area Background: The City's goal to attract upscale residential housing in the downtown area is continuing to be met by the adaptive reuse of many older buildings in the downtown area. These housing units are attracting both young professionals as well as mature retirees who desire the amenities of downtown living. Some downtown residents are dog owners, and under current City Code provisions, dogs are prohibited in the Market Square area. In order to accommodate the needs of a growing number of residents in our downtown area and our desire to accommodate their animals. it is proposed that the Code be amended to accommodate those dogs. except in areas of the Market where outdoor dining is occurring. Recommended Action: Adopt the accompanying ordinance amending Section 6-24, Code of the City of Roanoke to delete the prohibition against dogs in the Market Square. Respectfully submitted, arlene L. Bur ,ham City Manager DLB:f Attachment cc: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Director, Planning Building and Economic Development CM06-00132 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #144-289-472 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37497-080706 amending the City's Fee Compendium to establish a fee for a second or additional 96-gallon automated trash container fee for residents and small business owners to use in the disposal of their trash. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006. Sincerely, Â~..· -,J rn ( '10nv Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Robert K. Bengtson, Director of Public Works L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc ;:s\~o{V 1\1'7, IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2006. No. 37497-080706. ^ RESOLUTlO;,\ amending the City's Fee Compendium to establish a fec' for a second or additional 96-gallon automatcd trash container fce for residents and small business owners to use in the disposal of their trash; and providing for an effective datc. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The following fee shall be charged for a second or additional 96-gallon automated trash containcr for residents and small business owners to use in the disposal of thcir trash, as the first container is provided to each resident and small business owner at no charge: Second or additional 96-gallon automated trash containcr fec: 560.00 2. The Fee Compendium of the City, maintained by the Director ofFinanee and authorized and approvcd by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, as amended, shall be amended to reflect the new fee for purchasing a second or additional 96-gallon automatcd trash container for rcsidents and small business owners to use in the disposal of their trash, as the first container is provided to each resident and small business owner at no charge. 3. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 4. The fee established by this Resolution will become effective immediately upon its passage, and shall remain in effect until amended by this Council. ATTEST: ~rn.w.~.. ~~ City-Clerk"" , - CITY OF ROANOKE OFFICE OF THE CITY MANAGER t\oL'l C. Taylor MUl1iLipal Building 21 ~ Church A\'L'lllIL', 5.\\1., Room 3ó4- RI..)c1n~lkc, Virgini,' 24011-159"1 "J l'll'ph\'lIl': (541)) S:;J-2."'\ì",; r.l\.: (1'4Ul ~:-3-11:1·" Ci~y \\'l'b: \\·\\'\\".r",\Ih''''-'\·,l.~:l'\· August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverley T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amend Fee for Sale of Containers Background: Since 1997, the City has been providing 96-gallon automated trash containers for residents and small business owners to use in the disposal of their trash. One container is provided to each property owner at no charge. If a second container is requested/needed, the City's policy is to sell the property owner additional containers. Container cost increases suggest that a new sale price is needed. Recommended action: City Council amend the Fee Compendium to increase both the sale and replacement price of automated trash containers from $51.95 to $60.00. / Darlene L. Bu1 ham City Manager V DLB:sd/mc c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget James Grigsby, Assistant City Manager Operations Robert K. Bengtson, Director of Public Works CM06-00136 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #102 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37498-080706 authorizing the City Manager's issuance and execution of Amendment No.1 to the City's Three- Year Bridge, Culvert, Sign, and Parking Garage Inspection contract with Hayes, Seay, Mattern & Mattern, Inc., for additional engineering services, with an increase in the amount of the contract of an additional $69,900.00, as more fully set forth in a communication from the City Manager to Council dated August 7, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~~'~00N Stephanie M. Moon, CMC Deputy City Clerk SMM:ew L:\CLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 , pc: Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Philip C. Schirmer, City Engineer Karl D. Kleinhenz, Civil Engineer I L,ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc p l' , ' IN THE COU1'\C1L OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2006. No. 37498-080706. A RESOLUTION authorizing the City Manager's issuance and cxecution of Amcndment No. 1 to the City's Three Y car Bridge, Culvert, Sign, and Parking Garage Inspection contract with Hayes, Seal', Mattcrn & Mattern, Inc., for additional enginecring services for thc second year of the contract. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City :--"1anager is hereby authorized, for and on behalf of the City, to issue and execute Amendment 1\0. I to the City's Three Year Bridge, Culvert, Sign, and Parking Garage Inspection contract with Hayes, Seal', Mattern & Mattern, Inc., for additional engineering services, all as more fully set forth in (he City Manager's letter to Council dated August 7, 2006. 2. The form of the Amendment shall be approved by the City Attorney. 3. Such Amendment No. I will provide authorization for additions to the work, with an increase in the amount of the contract of an additional 569,900.00, all as set forth in the above letter. ATTEST: ~'rv\,~o-... ~ City Clerk. . ,. - K,I.\-1casures\bridge program amendment 2006 2007 amendment I.doc CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #102 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37499-080706 authorizing the City Manager's issuance and execution of Amendment No.1 to the City's Three- Year Bridge, Culvert, Sign, and Parking Garage Inspection contract with Mattern & Craig, Inc., for additional engineering services for additional engineering services, with an increase in the amount of the contract of an additional $83,400.00, as more fully set forth in a communication from the City Manager under date of August 7, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~ M. 'rY\t...~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Philip C. Schirmer, City Engineer Karl D. Kleinhenz, Civil Engineer I L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCE'agenda correspondence 06\Aug 06\Aug 7 06 corr.doc p,1; IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2006. No. 37499-080706. A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 1 to the City's Three Year Bridge, Culvert, Sign, and Parking Garage Inspection contract wiÛl Mattern & Craig, Inc., for additional engineering services for the second ycar of the contract. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute Amendment No.1 to the City's Three Year Bridge, Culvert, Sign, and Parking Garage Inspection contract with Mattern & Craig, Inc., for additional engineering services, all as more fully set forth in the City Manager's lctter to Council dated August 7, 2006. 2. The form of the Amendment to shall be approved by the City Attorney. 3. Sueh Amendment No.1 will provide authorization for additions to the work, with an increase in the amount of the contract of an additional $83,400.00, all as set forth in the above letter. ATTEST: ~Yv\I~~ ~ .CityC1eik K:\.lV/easures\bridge program amendment 2006 2007 amendment I.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Joel C. T.tyIor .\1unicipill Building 215 Church A\·cnul....., S.\V., Room 364 ROilnokt\ Virgini., 24011-15YI TI'I~'plwnl:' (:'i-l-(lj !-;53-2:;~' I',n: !:;-H11 ;-;:....~-11.1S Cit~ \\'1'1>: \\'\\ \\".rn,)Ill'kL'\\1.¡":'ll\' August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendments NO.1 to Two Contracts for Three Year Bridge, Culvert, Sign, and Parking Garage Inspection Program (2005-2007) Year Two of Three In 1978 Congress passed the Surface Transportation Act, requiring that all bridges over 20 feet in length, including "off Federal Aid System" structures, and overhead traffic signs be inspected annually or biannually, depending on construction type. In addition, the City of Roanoke includes the pedestrian tunnel on Jefferson Street under the Norfolk Southern tracks on an annual basis, various culverts on a biannual basis, and City owned parking garages on a 2- or 4-year cycle. Inspections are due this calendar year on 25 annually inspected bridges, 30 biannually inspected bridges, 14 overhead traffic signs, three (3) culverts, the pedestrian tunnel, and the Church Avenue Parking Garage. Two (2) bridges also need to be load rated. Contracts were awarded on July 28,2005, to Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig, Inc., for the Three Year Bridge, Culvert, Sign, and Parking Garage Inspection Program (2005 - 2007) with years two and three to be negotiated based on the number of structures to be inspected in each of those subsequent years. Hayes, Seay, Mattern & Mattern, Inc., has agreed to inspect 20 bridges, three (3) culverts, and 14 overhead traffic signs for the cost of $69,900 for year two. Mattern & Craig, Inc., has agreed to inspect 35 bridges, the pedestrian tunnel, Church Avenue Parking Garage, and load rate two (2) bridges forthe cost of $83,400 for year two. Honorable Mayor and Members of Council August 7, 2006 Page 2 Funding in the amount of $153,300 is available for the second year amendment in account number 01-530-4310-3072, Engineering-Bridge Inspections. Recommended Action: Authorize the City Manager to execute separate Amendments NO.1 for additional engineering services for the above work with Hayes, Seay, Mattern & Mattern, Inc., and Mattern & Craig, Inc., in the amounts of $69,900 and 583,400, respectively, for the second year (2006) for bridge, culvert, sign, tunnel, and parking garage inspection services. These contracts may be extended for one additional one-year term upon mutual agreement ofthe parties at a fee agreed to by the parties based on the number of structures to be inspected. Darlene L. B cham City Manager DLB/KDK/dps c: William M. Hackworth, City Attorney Mary F. Parker, City Clerk Jesse A. Hall, Director of Finance Robert K. Bengtson, Director of Public Works Philip C. Schirmer, PE, LS, City Engineer Karl D. Kleinhenz, Civil Engineer I CM06-00143 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC . City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #373-524 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37500-080706 authorizing a fourth amendment to an existing lease for office space of City-owned property known as the Commonwealth Building, located at 210 Church Avenue, between the City of Roanoke and the Commonwealth of Virginia, Department of General Services/Division of Engineering and Buildings, for an extension of such lease for a term of four months, commencing July 1, 2006 and terminating October 31,2006, upon the same terms and conditions as the existing lease, as further stated in a communication from the City Manager to Council dated August 7, 2006. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, h1.~ Stephanie M. Moon, CMC Deputy City Clerk ~ SMM:ew Attachment L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCEiagenda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: Jesse A. Hall, Director of Finance James Grigsby, Acting Assistant City Manager for Operations R. Brian Townsend, Director, Planning, Building and Economic Development Lisa Poindexter-Plaia, Economic Development Specialist L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc . /. :)/~. Il': THE COUNCIL OF THE CITY or ROANOKE. VIRGINIA, The 7th day of August, 2006. No. 37500-080706. AJ\ ORDlNAJ\CE authorizing a fourth amendmcnt to an existing lease for office space of City owned property known as the Commonwealth Building, loeatcd at 210 Church Avenue, betwccn the City of Roanoke and the Commoll\\"t'alth of Virginia, Department of General Services! Division of Engineering and Buildings, for an extension of such Icase tor a teml of tour months, upon cenain temlS and conditions. and dispensing with the second reading of this ordinance by title BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Thc City \1anagcr and City Clerk arc hercby authorizcd, for and on behalf of the . City, to cxecute and attest, rc"pectivcly. upon form approvcd by the City Attorncy, a fourth amendment to the lease between the City of Roanokc and the Commonwealth of Virginia, Department ofGencral Services! Division of Enginecring and l3uildings. cxtending such lease for a term of lour months. commcncing July 1.2006. and terminating on October 31. 2006, upon the samc terms and conditions as the existing lease. as funher stated in the City Manager's letter to Council (bted August 7, 2006. ~ Pursuant to the provisions of Section 12 ofthc City Chaner, the second reading ofthis ordinance by title is hereby dispensed with. ~h1,~ ~f(k. Ctty Clerk. (" ·r.}()CL'....:F.NT~ .;,~.D 5l TTI'iGS·CI.XrDF.s:Kl0P·C()M~(I~\\':: .l,I.THI:::X r .[)(I( CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noc] C. Tavlor Municipal Bu¡ldin& 21::; Church AVl·I1Uê. S.\V., R~)pm 364 {(\dnnk~, Virginia 24-011-1591 h·h'phl)[W: (:;.10) ~::;J-~1~:~ 1.1.': (:."W) ":-':':·HP.'-: City \\'1'[': \\"\\"W.r\l,lll"kl'\"'l ¡";l'\" August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member. Honorable Beverly T. Fitzpatrick, Jr., Council Memb~r Honorable Sherman P. Lea, Council Member . Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of Council: Subject: Fourth Amendment to Lease between the City of Roanoke and the Commonwealth of Virginia Background: On July 1, 1985, the City began leasing space in the Commonwealth Building, located at 210 Church Ave., to the Commonwealth of Virginia, Department of General Services (DGS) /Division of Engineering and Buildings. The Department of General Services located several departments of the Commonwealth on the ground, first, and third floors of the property including the Department of Corrections. The original Lease term was for twenty (20) years and expired June 30, 2005. The parties agreed to an amendment to the Lease Agreement extending the term one year, which expired on June 30, 2006. Negotiations have been on going with the DGS for extending the original lease and regarding certain terms that the current lease contains. In addition, as of July 1, 2006, the Commonwealth of Virginia requires notice be given to landowners surrounding Department of Corrections locations before any lease may be entered into or renewed for that Department. The DGS has requested an extension while they perform the due diligence necessary to sign an amendment for a new term. An extension of four months, from July 1, 2006 until October 31, 2006, will allow the necessary notification to be performed and allow the parties time to negotiate any final terms of the lease amendment. Mayor Harris and Member of City Council August 7, 2006 Page 2 Recommended Action: Authorize the City Manager to execute the appropriate document, approved as to form by the City Attorney, to amend the Lease Agreement dated March 28, 1984, extending the existing rental terms of the lease with the Commonwealth of Virginia Department of General Services, Division of Engineering and Buildings, for space located in the Commonwealth Building at 210 Church, Avenue, SW for four months commencing July 1, 2006 and expiring on October 31, 2006. The proposed amendment shall be in accordance with the provisions outlined in the attached Amendment. Respectfully Sr?tted' , oktAv-F?J~J Darlene L. Bu,r¡cham City Manager'U DLB:lpp c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Brian Townsend, Director of Planning Building and Economic Development Lisa Poindexter-Plaia, Economic Development Specialist CM06-00 1 31 FOURTII AMENDMENT TO LEASE BETWEEN THE CITY OF ROANOKE AND THE COMMONWEALTH OF VIRGI!\:IA TIllS FOURTH AME\'DMEi\T [(l Ll'asc' Agrèè/lll'nl by :lIId bèlll"l'l'll crry OF ROA:\OKE. VIRGINIA (Ihè "Lc'"or"¡ and the CO:\1MO~WE¡\LTH OF VIRCil:'\L\. Dl'partmènt "I" Gl'lll'ral Sèrviees (Ihe "I.è"èè··). with occupancy hy thc Dèparlml'nt (II" Agril"lllture and Consumer Services. Dèpart/llcnt of Hèahh. Department 01" :\1èdical A"istance Scrvicö. Dl'partmenl 01" Blind and Vision Impaired. ])èpartmènt 01" Social Sèrvicl's and Dl'parlllll'llI of Corrèdions (the "Amcndlllt'IIl")' is dall'd August . 200(i. allll amends and !"l'nns a part of thai certain lease (the "Lease") dated Marl'h 28. 1984, as anwnded April 27. I Sll)2. Novemher I. 2003 and Deccmber 20. 2004. WHEREAS. as provilkd in the Third AI11l'ndment to Lease. dated Deccmber 2(). 2004. the Lease. consisting of 2S.l)()S renlabk s'llwre feet. was exlt'nded for a /.K'rilld of one (I) year beginning on July I. 2005 and expiring on June 30. 2()()(i. NOW THEREAFTER. il is agreed that the Lease be further modilìcd and amended as follows: I. addilional 20()(i. Tenn. The parties hereby agrl'l' that the Lease term is extended for an four months. commcncing on July I. 2()()6 and cxpiring on Octoher J I. , All othcr provisions of the Lease remain unchanged and in full COin' and effect. IN WITNESS WHEREOF. this Fourth Amendment to Lease has bem duly exeeutcd hy the parties by their authorized representatives. LESSOR: CITY OF ROANOKE. VIRGINIA By: City Manager ATTEST: By: City Clerk APPROVED AS TO rOR:-"1: By: Assistant City Attl1rney LESSEE: COIvlMONWEALTlI OF VIRGINIA. DEPARTMENT OF GENERAL SERVICES By: Richard F. Sliwoski. P.E.. Director RECOMMEND APPROVAL: DEPARTMENT OF GENERAL SERVICES and its Division of En¡;ineering and Buildings By: Richard F. Sliwoski. P.E.. Direl"lllr APPROVED FOR TilE GOVERNOR Pursuant to Section 2.2-1 149 of (he Code !.If Virginia (1950). as amended. and by the authority delegated to mc under Executivc Order [\;o.~X(OI). dated December 21. 201l1. I hereby approve the Fourth Amendment to Lease and the CXl'c'lllion of this instrumcnt for an on behalf l,f the Governor of Virginia. Secretary of Administration Date: CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #178-236 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37501-080706 authorizing the appropriate City officials to execute Amendment No.1 to the 2004-2005 Community Development Block Grant and HOME Investment Partnership Program Agreement with the Roanoke Redevelopment and Housing Authority to provide access by the Housing Authority to funds for the "Parks Street Square" project, upon certain terms and conditions. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7,2006, and is in full force and effect upon its passage. Sincerely, ~I~~ Stephanie M. Moon, CMC Deputy City Clerk - SMM:ew Attachment L,\CLERKiDATA\CKEW1\AGENDA CORRESPONDENCE"'genda correspondence 06\Aug 06\Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Ford P. Weber, Director, Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader L:\CLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda corrospondence 06\Aug 06\Aug 7 06 corr.doc r~ LN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2006. No. 37501-080706~ A RESOLUTION authorizing thc appropriate City officials to execute Amendment No.1 to the 2004-2005 Community Development Block Grant and HOME Investment Partnership Program Agreement with the Roanoke Redevelopment and Housing Authority, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or Assistant City Manager, and the City Clerk, are hereby authorized to execute and attest, respectively, on behalf of the City, Amendment No.1 to thc 2004-2005 Community Developmcnt Block Grant and HOME Investmcnt Partnership Program Agreement with the Roanoke Redevelopment and Housing Authority to provide access by the Housing Authority to funds for the "Park Street Square" project and other matters, and any additional necessary documents related to such Agreement and Amendment No.1, such documents to bc approvcd as to form by the City Attorney, as more particularly set out in the City J\1anager's lettcr dated August 7, 2006, to City Council. ATTEST: . ~. \\A\' ~ 'V\.~~ ~'fj' l Cit~·{:I~rk., .' . . . '. L \.o\110R:"lt'r";DATA\CLLDI'J/.ESOl.UTION'R-RRJlA-JIOMf:,·I'ARK STREET SQUARJ". ÙS0706 DOC CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Tayh)r :r-...-1 unÜ::i pel I Building 21:=i ChUrl"h A\'èllllt:>, S.\·V., Rl){lm 364 Rl1annke, Virginia 2"¡'O"ll-1 :191 I"l'k'phlllll': r=';,WI."h.1-2.1:"'\.1 ¡':,n" (:;..tol ~53-113t-: <. iL~' \\,d.,: \\"\\"\\'.fll,1110k\'\ .1.~1''.· August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of Council: Subject: Amendment No. 1 to the 2004- 2005 CDBG- and HOME-funded "Park Street Square" Agreement with the Roanoke Redevelop-ment and Housing Authority ("RRHA") Background: At its meeting on June 6, 2005, by Resolution No. 37085-060605, City Council approved an amendment to the City's 2000-2005 Consolidated Plan to facilitate RRHA completion of the Northwest Neighborhood Environmental Organization's ("NNEO") "Fifth Street Gateway Project," since renamed the "Park Street Square Project." In addition, the June 2005 resolution also authorized execution of a subgrant agreement between the City and the RRHA, transferring access to the RRHA to the first $700,000 of a $2.35 million commitment of Community Development Block Grant ("CDBG'") and HOME Investment Partnership Program ("HOME") funds originally made to NNEO. At its continuation meeting held May 11,2006, by Resolution No. 37391-051106, City Council approved the 2006-2007 Annual Update to the Consolidated Plan, which includes a second installment of $700,000 in CDBG and HOME funding for the Park Street Square Project. Considerations: In order to provide access to the additional funding, City Council authorization is needed for the City Manager to execute an amendment to the current contract. The Honorable Mayor and Members of Council August 7, 2006 Page 2 With this amendment, a total of $1.4 million of the $2.35 million commitment in CDBG and HOME funds will have been made available to the RRHA. The third and final installment for the balance of the $2.35 million commitment is planned as part of the budgeting process for the FY 2007-2008 period. Recommended Action: Authorize the City Manager to execute Amendment No. 1 to the 2004-2005 CDBG/HOME Agreement with the RRHA, similar in form and content to the draft attached to this report, and approved as to form by the City Attorney. Respectfully submitted, l);v~' . --' Darlene L. Bu City Manager DLB:fb Attachment c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development Ford P. Weber, Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader CM06-00138 CM<lI,.f II >I ,X :\lIi.ll'hmcnt I AMENDMENT No.1 lhis Amendmenl No. I is made and entered inlolhis first day of July 2006 by and bel ween the City of Roanoke. Virginia. (··Gralllee".1 allll City of Roanoke Redevelopment and Hllllsing Authority ("Suhgrantcc"). WIT N E SSE T H: WHEREAS. hy Resolution No. 37085-060605. the Council of the City of Roanoke. Virginia. ("Councir') approved the execution of a suhgrant agreement hetwccnlhe Grantee and the Suhgralllee ("Agreement"): and WHEREAS. hy Resolurion No. 373'11-051106. Counl'il approved the Granlœ's 200ó-21l(l7 Consolidated Plan AnnualLJpdate for submission 10 the U.S. DepartmC1lll1f Housing and Urhan Development (··lILJD"¡. providing fllr. alllllng other purposes, additional Cllmmunity Development Block Grant ("CDBG"') and HOME Investment Partnership Pwgram ("'HOME") funding for the Suhgranlel"s ~1l"tivities under the Agreement: and WHEREAS. hy Resolution No. 37423-061906 and by OrdinanL'C No. 37422-061906. Council al'l'l'ptl'd and appropriated the 2006-2007 CDBG and 1I0ME funds; and WHEREAS. by Resl.llulion No. . Council approved the exel'ution of this Amendment No. 110 thl' Agreement. which extends the period of the Agreement. incTeasl's Ihl' funding. and makes certain Olhertedlllieal changes: NOW, THEREFORE, the Ciranlee and Ihe Suhgrantee do mutnally agrcc to this Amendment Nll. I,to crfel'! the fllllowing dlangl's: I. Part I. ··SCOPF. OF SF.RVICES:· snhpart a.. "Perilld of this Agrel'ml'lll:' shall be rl'viscd to extend the period and shall read: * ·l_ -l· ::: ,¡; I.a. Period of this AgrL'l'ment - This AgrL'l'ml'nt shall he effective as of February I. 2005. and. unless amended. shall end June 30. 2008. * * * * ~ , Pari I. "SCOPE Of' SERVICES." subpart h.. "Allowable Expenditures:' shall he revised to repl~lL'C the rl'fl'renCl' to the '"Department of Management aud Budget'" by thc "Dcpartml'nt llf I lousing and Neighhorhood Sl'rviœs:' so as 10 read: :/: :1: :;: ::: ::: I.h. Allowable Expl'l1ditures - Except as llthl'rwisl' provided in this Agreement. funds madl' available by the Grantec may be dishursed to the Subgranll'l' for any neL'Cssary expenditure allowable under the CDBG or HOIVIE ruks. Such expenditures may include. but nccd 1101 he limiled to. Ihe c·O.sts of land Page I of 6 acquISItIon. dearance. inti"astructurc and other sill' irllprYll'èments. an:hill'ctural and enginecring scrvices. clI\'ironmental studies. l'onstruction labor and matcrials. and overhead l'OStS associated with the Project. Ahscnt prior approval of the Grantec\ Department of Housing and Neighhorhood Services. the Subgrantee shall not use funds plllvidèd under this AgrL'cmL'nt to acquire ( ) any nonexpelldable personal property. induding equipmcnt, (2) any real pwpeny at a priœ exceeding the value detenllined Ihrough appraisal. l"ity aSSl'ssment or other appropriate mèthod or (3) acquire any property that is or w'.lUld he occupied by legaltenanh after the initial acquisition contacl wilh (hc owuer. Under no circumstances shall funds he expended for licns. lïnès or penalties associated with any property acquircd or to he acquired. The maximum amount of -OME funds that may he expended to assist a unit shall comply with the limits speeilïèd in section II.a. bdow. * * * ::: 3. Part~, "REQUESTS FOR DISBURSEMENT Or- r-UNDS," suhpart a.. shall he rl'\'ised to rèplace the rèl"crence to the "Di.'partment of Management and Budget" hy the "Department of Housing aud Neighhorhood Servicl's." so as to read: * ".' :;:. =I: * ~.a. Dishursement of funds under this Agrú'meut shall he requested no morl' frl'quèntly than monthly and shall bc limitcd to the amount required for the payment of eligible costs. Requests shall be submilled for review and approval to Ihe Grantee's Department of Housing and Neigbhorhood Sen' ices. or such other office as the Gralllcc may designate. :/: ::: '.' ·l- :;:. 4. Part 5. "ENFORCEMENT OF THE AGREEMENT," subpart h.. shall he revised to replace the reference tl> the "Department of Management and Budget'" by the "Department of I lousing and Neighborhood Services," so as 10 read: ::: * :;:. ::: 5.b. In the e\'ent tbe Subgrantl'e. without prior wrillen approval from the Gralllee's Department of Housing and Neighhorhood SeIYiees. terminates the projcct prior to LTlIllpleting all units IÙr which HOME funds have heen dishursed, the Suhgrantee shall he liahlc for repayment of all HOME projl'l·t. administrative or opL'rating funds disbursements. \\"hc1h~r llr not expenùed. + ':: :I: * * 5. Part R, "REPORTING REQUIREMENTS," suhpart a.. shall be revised to replace the refcreru:e to the "Departmelll of Management and Budget" by the "Department of I lousing and Neighborhood Services," so as to read: * ::: :;:. * * ¡;.a. Thl' Subgrantee shall report quarterly to the Grantee's Department of Hl1using and Ncighhorhood Services regarding its progress on the Project. including. hut not be limitcd to: * '.' :I: * :I: Page ~ of 6 6. Part 'I, "rvIONITORING:' shall be r~vised to rc'placc the rcference to thc "D~partment of Management and Budget"· by tlw 'Department of !lousing and Neighborhood Servil'Cs.'· sO as to rc'ad: ::.: ::: ::<; * 'I. MONITORING: The Subgrant~~ shall monitor th~ progress of th~ Project covered by this Agreement. and sball submit appropriall' reports to the Grantee's Department of llousing and Ncighborhllod Services. In addition. it is thl' Grantee's intent ion to monitor the Subgrantee's pc'rl"ormance and lïnaneial and programmatic el.lmpliance. wbieh may include lln-site reviews. ,It least once during the period of this Agreement. ',' .. ::: * * 7. Part 10. "ANNUAL At:Drr:' shall be revised to replac'e tbe r~ference to the "DepartmCllt of Management and Budget" by the ")epartnll'nt of Housing and l'\~ighborhood Servil'Cs:' sO as to read: :,:: :,l: :/: ,,: ::: 10. ANNUAL AUDIT: As an entity receiving nlllre than $30().Ol)() in federal funding from the Grantee. tbe Subgrantee shall provide for an annual independent ,mdil of the CDBG/I IOME expenditures undcr this Agreement thai complies with OMB Circular A-133. Within 30 days following its completion. two (2) copies of the audit will be provided to the Grantce's Departm~nt of !lousing and N~ighborhood Sen' ices. * :/: :I: ::< 8. Part II. "OTHER PROGRAM/PROJECT RFQI.J1REMENTS:· subpart g.. "Environmental standards." shall be revised to r~p"lCe the re1'crenee to th~ "Department of Management and Budget" by the "Department of l10using and Neighborhood Servicl's." so as to read: * *::: * II.g. Enviwnml'ntal standards -In aceordanœ with 24 CFR fi5.36. 92.352 and 570.604. th~ activities under this Agreement arc subjl'etlll ~nvirnnmenta] revil'"'' rC"luir~ments. Such requirements include. but arc not necessarily limited tn, historic significance.l1oodplain. clean air and hazardous sites. The Grantel' has p~rformed the tiered review neœssary to initiate the preliminary program aeti"ities: however. no CDBG funds may be expended for a given property prior to the Subgrantce's completing its individual properly review, any r~quired remedial aetil.lJls and re4uir~d Subgrantee environmental eh~cklist, which must include all compliauce categories specified by HUD and the Gramee. Where aC'quisition of property is anthorized. the Subgrantee will conduct. dirl'l,tly or through qualified entities. at minimum an "environmental transaction scre~n:' which consists of a rev'iew of thc' property's history and a site visit to determine the condition of the property. All property acquisitions shall be contingent upon satisfactory results or the screl'n. and, ""here dictated hy the screen. further environmental phas~s. All specifications for proposed housing rehabilitation under this Agrccment shall be submitted to thc Grantee's Department of Housing and Nc'ighborhood Services for review as to compliance wilh Section IO(i of the National Historic Preservation Act. These specifications shall also be rl'viewed by the Grantee's Em'ironmental Administrator tll d~t~rmine wh~ther the potentiallÒr disturbing lead and other hazardous materials. such as asbestos. has been adequatcly taken into aeconnt. The Snbgrantee agrees to adjust work specifications or activitics in sucl] manner as may he requested by the Grantee to ensure Page 3 of 6 complianL'C with ell\'ironmemal require'ments. The results of the hislOric and other environmental review activities shall he relkcteu in the Subgrantee's environmental checklist for the unit and/or prnjeet site!s). * :1: * "," lJ. Part 11. "OTHER PROGRAM/PROJECT REQUIREMENTS:' suhpart j., "Dehallnent and suspension:' shall be revised to replace the reference to the "Department of Management and Budget" by the '"Depat1ment of I lousing and Neighbllrhood Services:' so as to read: ::: :I: Il.j. Debarment and suspension - In accordance' \vith 24 CrR 24. the Snbgrantel' shall nnt employ or ntherwise eIH!age anv deharred, suslK'nued, or ineligible contractors or subcllntractors to conduct anv ........ J.... J activities under this Agreement. The Suhgrantce will consult appropriatl' rl'J"erenœs, including. hut not limited to. the Excluded Parties Listing Service' wehsite at hllf':Ikl'ls.lI/ï/<'T.g(l\·, to ascertain the status llf any third parties prior to engaging their services. The Suhgrantee will snbmit lO the Grmilee'.s Department of l'lousing and I'\eighhorhood Services the names of contractors and subl'<.lIltractors selected nnder this Agreement. incluuing a certification by the Subgrantee that it has determined that none of these entities arc presently deharred. suspended. or ineligible. * :;: ::: :;: 10. Part 24. "NOTICE:' suhpart j.. "Debarment and suspension:' shall be revised to redesignate the Suhgrantce' s contact perSl1n for official not ices. so as to read: :I: ;!' :;: * :I: To the Suhgrantcc: Ellis Henry. Exccutive Director Roanoke Rede\"Clopme'nt anu Housing Anthority 2624 Salem Turnpike. NW Roanoke. V A 24() 17 * .-:: * * :;: 11. The CDBO and HOME funding made available by the Grantee ulllkr this Agrecmcnt shall be increased by S700.00() lO a tntal of S 1.400,000, in accordance with the revised Attachment A. "2U04/2005 Park Street Square CDBO and HOME Agreement Financial /'\Ce'Ollllls," indudeu with this Amendment No. I. The Agreement. dated February I. l005. shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF. the parties hereto han: execuled Ihi.s Amendment No. I as of the day and ye;¡r hereinabove wrillen: ATTEST: FOR THE GRANTEE: By By Mary f. Parker, City Clerk Darlene L. Burcham. City Manager Page 4 of 6 WITNESS: FOR THE SUHGRANTEE: By By Sue t\'1arie Worlin~. Exeeutive Assistant Ellis Henry. Exel'lllive Director APPROVED AS TO CDBG/II0ME ELlGIB1L1T'{ APPROVED AS TO rORM Depl. (If /lousing alld .'\1eighborhood S~r\'ices Assistant City Attorney APPROPRIATION AND FU[\DS REQUIRED APPROVED AS TO EXECUTIO:--¡ ¡:OR TillS CONTRACT CERTIHED Assistant City Altorn~y Director of !'inane.: Date Accounl # (See AlIachmclIl A) IThis space intentionally Icfl hlank.) Page 5 of ó Atl'"'hml'nt ,\ Am(,lIdml'llt I 2004/2005 Park Strel't Slluare CI>ßG and HOl\IF. Agreement I<Ïnandal AI'l'(mnts Account # Description Projt.·t.·( SUPllOrl Admin Total ('J)B( ì_ tlllld~: .1:'i-fi()-I-li-l~II-)"''.:!X 1\111 Sln.'L't Sl[lli.LrL' 2(lll.(ll)l) .:!Oll.()()() 35-(ìU)·1 1:,~1 J-."i"¡'~¡'; Park S¡l"t'l'\ Squar\' .::!:'Il,llflO 250,())( 3)-(itI7.. (Jï2)-,5-l2H P,lrk SII'l'l'L Sqlli.lrl' 25fl.lJOO 2)0.0110 Suhtnlal 7)1I.0ll( 0 I\" iOO,fI(JO .II()ME -"llnd:-: Y'·(){}1l-5J 12-5-\.2:-1 Park SU\.'l'( Squarl' 2-l5.nC 2"''5.1~2 3:'-1 t( 1-':\113-)-l-2K Park Strl'l'l Square 77.1NS 77.09;-; ..~ :'i.IN( J-:'J.2 5- :'-+2 X Park Strcct SlUi.lrl' X.h12 X.fl12 J5-fl()Il-:'.1{)"'-:'-\.2X Park Slrl'l' SllI'lrt' 3(¡íJ.IO,", Jh9.. IOS Suhlotal 7[HI,fHln 0 0 7()().(}OO TOI.ll CDUG and I JO.\U": 10400.000 " " 1....((l.(I0l) Page 6 of 6 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #166 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37502-080706 authorizing the proper City officials to execute a contract to sell to Blue Hills Village, LLC, certain City owned property located in the Roanoke Centre for Industry and Technology located at the intersection of Orange Avenue and Blue Hills Drive, N. E., identified as Official Tax No. 7160113, upon certain terms and conditions; authorizing the proper City officials to execute a Deed of Release that will release such property from the Restrictive Covenants applicable to property in the Roanoke Centre for Industry and Technology; and authorizing the City Manager to execute such further documents and to take such further action as may be necessary to accomplish the abovementioned matters. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006, and is in full force and effect upon its passage. Sincerely, ~ \11.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment L:\CLERKlDATA\CKEW1'AGENDA CORRESPONDENCElagenda correspondence 06'Aug 06'Aug 7 06 corr.doc Darlene L. Burcham August 10, 2006 Page 2 pc: Jesse A. Hall, Director of Finance Rolanda B. Russell, Assistant City Manager for Community Development R. Brian Townsend, Director, Planning, Building and Economic Development L,ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc "r; p,/J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2006. No. 37502-080706. AN ORDINANCE authorizing the proper City officials to exccute a contract to sell to Blue Hills Village, LLC, ccrtain City owned property located in the Roanoke Centre for Industry and Technology (RClT) located at thc i11lersection of Orange Avenue, NE, and Blue Hills Drive, NE, and identified as Tax Map No. 7160113, upon certain terms and conditions; authorizing the proper City officials to exccute a Deed of Release that will rcleasc such property from the Restrictive Covenants applicable to property in RClT; authorizing the City Manager to execute such further documents and take such tùrther action as may be necessary to accomplish the above matters; and dispensing with the sccond reading by titlc of this Ordinance. WHEREAS, the Council for the City of Roanoke, after propcr advertisement, held a public hearing on the abovc matters on July 17, 2006, pursuant to Sections 15.2-1800 and 15.2- 1813, of the Code of Virginia (1950), as amcnded, at which hearing all parties and citizens were afforded an opportunity to be heard on thc abovc matters; and WHEREAS, after closing the public hcaring, Council continued the matters to the August 7,2006, Council meeting. THEREFORE, BE IT ORDAINED by the Council ofthc City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized on bcha1f ofthc City to executc and attest, respectively, a contract to sell to Blue Hills Villagc, LLC, certain City owned property locatcd in the RClT at the intersection of Orange Avenue, NE, and Blue Hills Drive, NE, consisting of approximately 11.067 acres and identified as Tax Map No. 7160113, upon certain terms and conditions as set forth in the contract attached to the City Manager's letter to K:\.\1e:lsures\Blue Hills Village Sale.doc 1 this Council datcd August 7, 2006. Such contract is to bc substantially similar to thc one attachcd to such letter, and in a form approved by thc City Attorney. 2. Thc City Manager and the City Clcrk are authorizcd on bchalf of the City to cxecute and attest, respectively, a Decd of Release releasing only the above- mentioned property identified as Tax Map No. 7160113 from the Rcstrictivc Covcnants applicable to thc propcrty located in the RCIT once the approvals needcd for such a rcleasc havc becn obtaincd. Such Deed of Release is to be in a fonn approved by the City Attorney. 3. The City Manager is further authorized to exccutc such further documcnts, induding a Deed of Conveyance, and take such furthcr action as may be necessary to accomplish the abovc matters and complete thc sale ofthc abovc-mentioncd propcrty to Blue Hills Village, LLC, with the fornl of such documcnts to be approved by thc City Attorney. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed '.vith. ATTEST: ~-m.~. City Clerk,: . ". K:\Measures\B1ue I !ills Village Sale. doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER 'J",,] C. Taylor j\'111n;cil'0llluildillg 21::; Church A\,l'llllP, S.\N., {<nom 3ó4 Rl1allc,ke, Virginia 24011-159] T\'lq~htl:w: (~-lll) :-.::;..;-~:'::u 1:,\.\: (5W) ~5:H 1.t~ l"lly \\'d,: \\"\\·\\.nl,lll"J...l'\·,l.~\1\· August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council: Subject: Sale of City Owned Property and Release of Restrictive Covenants Background: The City of Roanoke owns property known as Tract 12, located at the entrance of the Roanoke Centre for Industry and Technology (RClT). The property is an 11.067 acre parcel located at the intersection of Orange Avenue, NE, and Blue Hills Drive. NE, identified as Tax Map No. 7160113. A prospective buyer has submitted a concept plan for a proposed commercial development of the property which provides for retail, restaurant, hotel, office, day care, and other commercial uses. The prospective buyer is an entity named Blue Hills Village, LLC. The City desires to sell the property for $150,000 per acre, subject to the buyer developing the property in substantial conformity with the concept plan. City staff has negotiated a contract of sale with such buyer that provides for the buyer to comply with obligations concerning the development of the property. A copy of such contract is attached to this letter as Attachment A. To permit the proposed development to occur, the property must be released from the restrictive covenants that are applicable to the property at RClT. The covenants provide that they can be released if the owners or lessees, other than the City, of more than fifty percent, in area, of the total property that comprises RClT, consent to such release. The Honorable Mayor and Members of Council August 7, 2006 Page 2 Considerations: The concept plan proposes development which is consistent with Vision 2001- 2020 and the Hollins/Wildwood Area Plan. Commercial development on this site at the entrance to RClT will complement industrial development by providing accessible goods and services near this major employment center. The proposed development is consistent with the current zoning of the property, which is CG, Commercial-General District (conditional). The restrictive covenants on the subject property need to be released in order for the prospective buyer to develop the property. The covenants were designed to guide the development of large-scale industrial sites and do not accommodate the type of commercial development being considered for Tract 12. Staff is working with the land owners in RCIT to obtain their consent to release the covenants as to Tract 1 2. City Council held a public hearing on July 17, 2006, to consider the sale of the property and to authorize execution of a deed of release releasing the property from the restrictive covenants. Two citizens spoke concerning the future development of the property. Following the public hearing, the City Council tabled the matter until its August 7, 2006, meeting. Recommended Action: Authorize the City Manager to execute a contract for the sale of the property substantially similar to the one attached to this letter. Authorize the City Manager to execute a Deed of Release that will release the property, Tax Map No. 7160113, from the restrictive covenants applicable to RClT, once the approvals needed for such a release have been obtained. Authorize the City Manager to execute such further documents and take such further action as may be necessary to accomplish the above matters and to complete the sale of the above-mentioned property to Blue Hills Village, LLC. The form of all such documents is to be approved by the City Attorney. Respectfully submitted, Darlene L. B rcham City Manager DLB:cc Attach ments c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Director of Planning Building and Economic Development CM06-00 141 DRAFT 07-11-06 CONTRACT l'()R PURCHASE AND SALE OF REAL PROPERTY This Conlract for Purchasc and Sale of R.:al Propc'rly (Contract) is daled 200ó. by and between thc City of Roanoke. Virginia. a Virginia Illunicipal corporal ion (Seller). and Blue Hills Village. LLC a Virginialilllitedliability cOlllpany (Buyer). WITNESSETH: WHEREAS. Seller is dcsirous of selling ccrtain prop.:rty aud Buyer IS d.:sirous of acquiring sudl prop.:rty uponlhe lerllls and conditions s.:1 fOlth bdow: and WHEREAS. Buyer will conslruct on such property located at the entr,llIl'C of Ih.: Roanoke Centre for Industry and T<'chnology (RCIT) in thc City of Roanoke a subdivision allowing for separatc ownership and develoPlllcnt of the s.:veral lots or sir.:s after initial developmenl by Buyer of semi-finished pads. or sites. with roadways. utilitics and nther infrastructure. exdusive of huildings. in place. NOW. THEREfORE. for and in l'Onsideration of th.: mutual covenanls and conditions h.:rein set forth. and other good and valuahle eonsiderat ion. th.: receipt and sufficiency of which is aeknowkdgl'd by the parlies hereto. Seller and Buyer herehy agre.: as follows: SECTION I. DEFINlTlO:\S. Unless the context otherwise specifies or requires. for th.: purpose of Ihis Conlract. the following t':IlIlS shall have the meanings s.:1 fl'rlh in this Section: Closin!!: The consulllnwlion of Ihis Contract hy Seller's ddivery of a Deed 10 the Properly to Buyer. Closin!! Date: The dale provided for in Section 14 h.:reof for Ihe Closing. ConlenlPlaled Use: The development of the Property by Ihl' BUYl'r or its successors ae.:ording to th.: Blue Hills Villag.: Conl'l'pt Plan dated MardI 13.2006. whi.:h is attach.:d hereto and madl' a part hereof as Exhibit I. IIIII)rO"elllt'nls: Any and all improvemenls. and all appurtenances thereto. locatecl on the Properly al th.: time of Closing. I'ropul\': The real property localed at Ihe enlrance of RCIT in the City of Roanoke. Virginia. designated as Tract 12. beariug Official Tax Map No. 7160113. and containing appro,Ùmatdy 11.0677 acres and being designated on the attached drawing. which is made a part h.:rcof and marked as Exhihit 2. Such real properly is located at the inlersection of Orange A venue and Blue Hills Drive. Restrkti\'C Co\'enants: Thos.: restrictive covenants set forth in two Deeds of Restriction. on.: titled '"Deed of R.:striction - Roanok.: Centre For Industry and Technology" dmed Decemher 6. 1983. and rel'orded in Deed Book 14lJ5. page 1797. and the second titled "Deed of Restriction Addition to Rllallllke Celllre for Industry and Technology" daled April 2. 1992. and recorded in Deed Book·1 656. page 00869. in Ihl' Clerk's Oflïcc of the Circuit Court for the City of Roanoke. Virginia. Title Commitlllenl: A c'ommilmelll for litk insurancc in favor of Buyer for Ihe Pn.>perly tll be issued by a Title Company. Title COßlPam': Any nationally recl1gnized title insurance company accl'ptahk to Buyer. Survc\': A curr~nt. certified plat of survey of the Prop~rty showing all ~xisting construction. all houndary lines. easc'ments. set-hack reluirem~nts. parking areas. encroachmellls. the RC1T sign. and such other condit iLlns as might he expected 10 he shown on a plat prepared by a professional cerlified engineer fl\(' lend~r approval. SECTIO:\ 2. PURCHASE AND SALE OF PROI'ERTY. A. Seller agrees to selllhe Properly \(l Buyer. and Buyer agr~~s to purchase the Prop~rly from Seller. upon all the terms. covenants. and conditions set forth inlhis Contrael. B. The purchase price for the Properly (Purchase Price) shall he On~ Hundred Fifty Thousand and no/ I 00 Dollars (S 150.000.(0) per acre and a proportionale part llf that anlllunt for auy fradion llf an acr~ for a total Purchase Price of S 1.660.155.00 or such greater or lesser amount as may be increased or decreased by any chang~ in the acreage of the Property. payahle in cash or cerlified check from Buyer to Seller at Closing. SECTIO:\ 3. EAR:'IIEST MONEY J)EPOSIT. Buy~r. concurrently wilh its execution of this COlllacl. has deposited with Seller _t TWl'nty-lïve Thousand Dollar and no/IOO ($25.000.00l l'l'rlilïed check payable to Ihe Selkr as an earnest ml\(ll'y deposit (Deposit). Onlhe Closing Dat~. this check shall he cashl'd by Seller and applied again.st the Purchasc' Price for the Property. Inlhe eve III Closing oecurs or the Sdler is l'ntitlc'd pursuant to this Contracl 10 retain the Deposil or a part thereof. Seller shall he enlilled 10 cash this check and r~tain the money due Seller. In the evelll Buyer is entitled to a refund llf the D~posit or a part of Ihe DellLlSil. Seller shall promptly either return the cerlified check to the Buyer or cash such check and relUrn only such perceulag~ of the money as the Buyer may h~ entitled 10 under the Contracl. Seller hereby agrees to hold. keep. cash. or deliver the DepllSil in accordance with the terms and provisions of this Contrael. Snch Deposit is l1<.lnrefundahl~ ~xcept only for {hose specific items o{helwise set fOrlh in this COJllracl. SECTIO:\ 4. COl\DlTIONS FOR COMPLETIO:\ (W CO:\TRACT. A. As a condition precedent to Buyer's obligation to purchase the Prnperty or otherwise to perl,)l"n any ohligation provided for in this Contract. the Seller. as of the Closing shall have complied with the Seller's represelllalions and warrantic's in Section 13 of this Contract. and Ihe fulfillmellllo Ihe Buyer's reasonable salisfaction of the Seller's delivery to Buyer on Ihe Closing Date of title to th~ Properly and oth~r documents as prc'scrihed in Section 14(D). As a condition pr~cedent to S~ller's ohligation to s~ll the Properly or otherwise perform any obligation provided for in ¡his Conlracl. Ihe Buyer. as of the Closing. shall have complied with the Buyer's representations and warranlies in this CllntraCl. B. As a condition precedent to Buyer's ohligation to purchase the Prop~rty. th~ Buyer and Seller agrcc 10 cooperate and use reasonable efforts to remove and/or releas~ the Restricl ive COVl'nants currently applicahle 10 Ihe Properly. However. if sudl Restrictive Covcnanls are not removed and/or released from Ihe Properly by the ~ , Closing Datc. thc Buycr. at its option. may e1cct not to purchasc thc Property hy giving thc Seller writtcnnot ice of such dectilln and this Contract will then hc dœms'd to he terminatcd and Seller shall return seventy-fi"c (75) percent of the Di.'posit to Buyer. with the Seller retaining the other twctlly-Iïve (25) perœnt of the Deposit to help cover Scller's costs and efforts for tying to remove and/or release sueh Restrictive CO\Tnanl.s. C. Buyer and/or Seller may, at any time (.lI1 or hefore the Clusing Date. at its decti(lI], waivc any of the conditions precedent in this Scclilll] 4 in writing, and Buyer's and Seller's consumnlation of the Transaction on the Closing Datc shall ",'aive all such <:undit ions precedent. D. In the e'"L'nt Closing has not occurrcd through no fault uf the Seller on or hefore 45 days after the date of Ihis COl1lraet, the Seller. at its election. hy written notiœ givcn to the Buyer, may tl'rminate this Contract. Such written notice shall gin' Buyer ten (10) days fwm Ihc date of such notiœ in which to deli"er the Purchase Price and proceed with Closing. If Closing has not occurred within that len (10) day period through no fault (If till' Seller. this Contract shall automatically he terminated wilhout further action. In the event llf such tcrmination. the Sellcr shall rctain Ihe full amount of the Dcposit and this ('ontract shall he dei.'mcd Icrminated and of no further force and effect. E. Buyer shall havc until thirty (30) days after the date of this Contract to complete its due diligcncc review of the Property (Due Diligence Period) and determine if there arc any environmental. geotechnical. or title prohlems with the Property that would prevent the use of till' Pwperty. Should Buyer reasonably determine during .such Due Diligence Period that the Property cannot he uscd hy the Buyer due to environmental or title prohlems. the Buyer shall notify the Seller in writing as Sl.lon as possihle. hut in no event uot latcr than 5 calendar days after the end of such Due Diligenœ Period. <.>f Buyer's decisi<.>n to terminate the Contract for such reason. In such cass'. the Seller shall refund the Dep<.>sit and this Contract shall thereupon he terminated and of no furthcr force and crfecl. However, should Buyer fail to notify Seller as set forth ahove, then the Deposit shall remain nonrefundable. F. In l'onnl'ct i<.>n with the Buyer's ahility to conduct its due diligence review menti{lned ahove, the Seller hereby grants to Buyer. its officers. agents. empklyees. COl1lractors. subcontractors. licensees. desil!nees, rel1resentatives and consultants, a revoeahle ridll - - to enter upon the Property at any time during the due diligence period. upon two (2) working days prior written notiœ to the Seller. in order to survey, make test horings, and carry out such other examinations. exploratory work. or testings as may he IK's'cssary to complete a Phase I and Phasc II Environmental ^ssessmenl.s. or ge<.>tedmical assessments. of the Property upon the following terms and conditions: I. If the Buycr CXl'L'cds its rights granted under this Section or fails to ohtain and maintain the insuranl'L' t"L'<juired hy this Section 4. the Sellcr may immediately revoke this right of entry. , Buyer agrees to he responsihlc for any and all damages 1ï.'Sulting from ¡he activity or activities of Buver, its offiœrs, agents, employees. contractors. 3 subconlraclors. licensec's, designees. repröenlalives and eonsultanh. on Ihe Propeny in Ihe exerL'ise of the rights granted under Ihis Seclion -l. Buyer shall. al ils sole l'llsl. promptly and fully restore any land dislurbed by Ihe exercise of tbe rights under Ibis Section -llll a condilion equal IOlhal existing immedialcly prior to c'nlry on the Propeny. 3. Buyer agrees and binds itsclf and ils successors and assigns 10 indemnify. keep and bold Ihe Seller and ils officers. agenls. employees. volunteers. and represenlalives free and harmless from any and allliabilily. claims. causes of action. costs and damages of any Iypc, including attorney's fees. on aeeount of any injury or damage of any Iype 10 any person or property growing OUI of or directly or imlireclly resulting tÌ"om any acl or omissi"n of Buyc'r including. but nOllimited 10. Buyer's usc of Ihe Property in violatiLlIll,f Ihe provision "f this Conlracl or the exerL'ise of any right or privilegc grallled by or under Ihis Sectillll -l. In Ihe e\"Cnt tbat any suil or proceeding sball be hrouglu againsllhe Seller or any of its otTiL'Crs. employees. agenls. voluntcers. or representatives. at law or in equily. either indepemk'nlly "r joinlly with Buyer, ils officers. agenls, employees. conlral·lors. subcontraclors. licl'nsccs. designees. representatives and consultants, on aecounl Ihcrc'of". Buyer. upon notice gin'n tll it bv the Seller or anv of ils officers. emlJlovees. a!!enh, volunteers or ... 01 J .... represenlalivö will pay all costs of defending Ihe Seller or any of ilS of ricers. employees. agellls. volullleers or represenlalivcs in any such aeti"n or other proccc'ding. In the evenl llf any selllernent or any final judgmenl bcing awarded againslthe Scllcr or any of its officers. employees, agenls. volunteers or represc'nlatives. eilher imlepemknlly or joinlly with Buyer. its officers. a!!enls. eml,lovees, elllllractors, subcontractors. licensces. desi!!nees. , - , represenlati\'cs and consultants. then Buyer will pay such selllement or judgmenl in full or \\'illl'lll11ply with such order or decree. pay all costs and expenses of whatsoen'r nalure. including allorney's fees. and hold Ihe Seller or any of ils olTicers. employees. agenlS. vl,lunlecrs or represenlalives harmless Iherefrom. -l. Buycr shall. al ils sole expense. oblain and maintain, or havc ils eonlraelors or represenlalives obtain and mainlain. the insurance sel rorlh helow. Any required insurance shall be effective prior to Ihe beginning of any work or other performance hy Seller under Section -l. The following policies and con~ragl'S are required: Ii) C<.1I11 ml'l"l' ial General Liahilil v. Conunercial General Liabilily insurance, \\Tillc'n on an occurrence basis. shall insure against all claims, loss. l'OSt, damage, expense or liability fmm loss of life or damage or injury to persons or property arising oul of Buyer's aCls or omissions. The minimum limils of liahility for this cm'erage shall be S 1,000,000 l'llmhined single limit for anyone occurrence. (ii) COlllraclual LiahililY. Broad form Conlraclual LiabililY insuram:e shall include the indemnifiealion obligation sl'l fonh ahllve. -l (iii) Workers' Compensation. Workers' Compensation insurance cO\"l~ring Buyer's statutory ohligation under the laws of the Commoll\\'eallh of Virginia and Employer'.s Liahility insurance shall he maintained for all its employees c'ngaged in work under this Section 4. l\1inimum limits of liahilily for Employer's Liahilily shall he $100.()()() hodily injury by accident each OL'L'UtTeIK'C'; S500.0(H) bodily injury hy disease (policy limit): and $I()().OOO bodily injury by disease (each emploYl'e). With respect to Workers' Compl'nsation coverage. Buyer's insurance company shall Walvc' rights of subrogalion against the Sdkr. its officers. employees. agenls, voluntccrs and representatives. (i\") Automohik Liabilitv. The minimum limit of liahility for AUlomohik Liabilily Insurance shall be S 1.0(1).000 L'llmhined single limit :lpplicabk to owned or non-owned \'Chicles used in the performanc'e llf any work under this Section 4 and shall be wrillenon an OCCUITè'IlCe has is. 5. Thc' insurance coverages and amounts sel forth above may bc' mel hy an umhrella liahilily policy following the form of the underlying primary Cl\\"i.'rage in a minimum amount of S l.OOO.OO(). Should an umbrella liahility insurance coverage policy he used. such coverage shall he accompanied hy a certificate of l'ndorsc'ml'nt staling Ihat il applies 10 Ihe specific policy numhers indicated for the insurance providing Ihe covcrages required hy Ihis section. and it is further agreed that such statement shall he made a part of the certificate of insurance fnrnished hy Bnycr to the Scller. (i. All insurance shall also mcct Ihe following l"Cqnirements: (i) Buycr shall furnish the Sl'ller a lutilÏcale or ccrlilÏcales of insuranCl~ showing the type. amount. dleetive dates and date of expiration of Ihe policies. Certificates of insurance shall include any insnrance dednetihles. (ii) Thc required cerlificate or cenilïcales of insurance shall inclnde substantially the following statement: "The insurance cO\'ered hy this certificate shall nol hl' canL'L'lcd or materially altered. except after thirty (-'0) days \\Titten notiœ has been provided to the Risk Managemenl Officer for the City of Roanoke." (iiil The required certificate or eenitïeates llf insurance shall name the City of Roanoke. its officers. employees, agents. Hllunlel'rs. and representatives as additional insureds. (i\") Where waiver of subrogation is required with respect to any policy of insurance required under this Scetion 4. such waiver shall hl' specified on Ihe œrtilïc,lIe of insurancc. 5 (v) Insuranc'e coverage shall be in a form and with an insurance company approved till' Seller which approval shall not he unreasonahly withheld. Any insurance company providing eon:rage under paragraph Ii shall bc authorized to do husine'ss in the Commonwe'alth of Virginia. G. Upon the reque'st of Seller. HUYe'r. its officers. agenls. employœs. ('(lntraetors. suheonlractors. licensees. dc'signees. representati\\.'s and consultants. shall wilhin a reasonahlc period clf time aner receipt llf any preliminary ar final test results or conelusory reports and opinion slatements. deliver copies of same 10 Seller. If Seller so requests. Buyer shall alsll tUIll over copies of raw data oblain¡.'d and any lahoratary and observation repclrts ill' analyses. Such copies of alllhe ahove shall he provided to Seller without charge. H. Buyer. its officers. agenls. employee." COlllractors. subcontraclors. licensees. designees. representatives and consultants, shall at all times eonlply with all applicable federal. slate. and focal laws. rules. and regulations. Buyer. its officers. agents. employœs. contractors. suh,·ontraelnrs. licensees. designccs. representatives and consultants. prillr to exercising any rights under Sl'c·tion 4. shall ohtain. at their cost. any and all required permits anu/or licenses for any such work. SECTION 5. BUYER'S A:\U SELLER'S OBLIGATIONS. A. Seller agrees thai it will uo the following: I. Seller agrees 10 sell 10 Buyer the real properly localed in RCIT in 11lL' City "f Roanoke. Virginia. designated as Tract 12. hearing Official Tax Map No. 7160113. and containing approximately 11.0677 acres and being designated in Exhihit 2. for the Purchase Priœ of $150.000.00 per acre and a proportionate part of that amount for any fraclion of an acre for a lotal Purchasc' Price of S 1.660.155.00 llr such greater or lesser amoulll as may he increased or dœreased hy any change in the acreage of the Property. , Seller will dcliver lO the Buyer a dced at dosing in accordance with the terms of Ihis Conlracl. 3. SeJJer ¡¡'iJJ use reasonahle efforts. in cooperation with the' Buyer's reasonable efforts. to remove and/or release the Properly from thc' Restrictive Covenants which cum.'ntly apply to the Property. R. Buyer agrees and promises that it will do the ()llowing: I. Buyer will purchase the Property from the Seller for the Purchase' Price of S 150.000.00 per acre and a proportionate part of that amoulll for any fraction of an acre for a tolal Purchase Price of $1.660.155.00 or such greatc'r clr lesser amount as may he increased or decreased by any ch'lIlge in the acreage of the () ProperlY and will Inake paymcnt III [Jcconl:lIlcc with th~ terms of this COlllraCI. 2. Bnycr willcooperalc with S~llcr in Sellc'r's elÏÙrls 10 remO"L' and release the Properly fwmthe Rcstrictive Covcnants mentioncd ab<.l\"e. .1. Buyer agrees that the Seller may reserve to itself a permanent casement ()ver thc Property and/<"r thl' Buycr will grant to thc Seller· a pl'rmaneut casement and/or right llf the Seller to construcl. mO\T. and/or maintain a monumcnt and/or sign of a size and appcarance equivalcnt to thc sign that is now in the gcnl'ral location of the l'ntranœ to RCIT so that such sign will bl' in thc same gl'lll'ral location for thc purpose of idcntifying thc elllrance for thc Roanoke CClllre for Industry and Technology. Notwithstanding the forcgoing, the width of thc casement providing for the cxisting sign <.>r other sign to be constructed on the Propeny shall not exceed 20 fl'ct in width around the L'ntirl' sign in addition to the arca occupied by the sign itself. together wilh Ihc easement for ingress and egress which shall not exceed 20 feet in width and will be shown on the Survcy. Any replacement sign or monument conslruclcd by Selkr on the Property must bc klL"aled within III fcetl,f I Ill' cxisting sign on the Properly, all of which shall be reflected on Ihe Survey. The Buyer and Seller agree that thl' sign will be situated and kllcrcd in a way that idenlifies Blul' Hills Drive. NE. as the entrance to RCIT without indicating that the Properly that the Buyer is buying is part of RClT. Furthermore, the Buyer agrces thatlhe provision of any such eascmcnt or right to the Seller shall bc at no cost to thc Scller. pro\·ided. howeH'r. that the cost of moving and/or erecting and/or maintaining any such monument or sign shall hc sole cost of the Selkr and not the Buyer. Any such right includes that right of egress and ingress for the Seller to maintain, move. and/or replaœ any such monument or sign. all at no l'ostlO the Sellcr for any such right of ingrcss or egress. 4. The Buyer agrccs to develop the Pwpeny in a timely manner and in suhstalllial conformity with the Blue I Ii lis Villagc Concept Plan datcd March D. 20U6. allachL'd herelo as Exhihit 1. Substantiall'<.lIlformity shall. mean that (hc buildings actually huilt on each lot must be used for the purposcs identified on such Plan (i.c., a hotel must be built on the 101 wherc the hotcl is shown on such Plan. etc) However. thc size and the placement of huildings on each lot may he changed at the Buyer's or subsequent grantee's or Iessee's reasllllabk discrctilln, but any such changes must be within the limits allowcd hy and be subject 10 all applicable laws. local codes. and ordinances. For elarifieation purposes. sud] development of the Property does not inelude lot I shown on the Blue Hills Village Concepl Plan that is located in Roanoke County. 5. Buyer agrces to develop any aboveground stonnwater managemelll facilities that il may he required to provide or that it may eleel to provide and if any part of such a facility is located within ISll feet of a puhlie right-of-\\'ay sueh facility will be developed in a manner that docs not delraet from the 7 injury or damage to any persom or propeny growing out of or dircctly or indirectly resuliing or arising iu any way out of any actions. omissions. or activities of Buyer or its agents. employees or representativcs arising out of or connected in any way to any of the mailers involved in this Contract or any performance thcrcunder. SECTlO:\" 10. FORCM SELECTlO:'ll ANn CHOICE OF LA W. By virtue of cntering into Ihis Contract. Bnyer agrees and suhmits itsclf to a court of L'ompetent jurisdiclil.ln in the Cily of Roanoke, Virginia. and further agrccs this Contract is L'l.lntrolled hy the laws of the Connnonweallh of Virginia, with the exception of Virginia's conflict of law provisions which shall not apply. and all claims. dispules and othcr mallL'rs shall he uecideu nnly by such court according to the laws of thc Comml.lIl\\'ealth of Virginia as aforesaid. Buyer furthcr ",,'aives and agrees not to assert in any such aClil.1I1, suit or proceeding, that it is not persl>nally suhjectto the jurisdiction of such courts. thatlhe action. suit or proceeding. is brought in an inconvenient forum or thai the \TIllIe of the action. suit or proceeding. is improper. SECTION 11. EASEMENTS. Buycr promises and agrecs to grant and dedicate to the Seller and/or the Western Virgini'l Water Autlwrity all reasonahly necessary easements on Buyer's Property for the construction of infrastructure i11lpn.lvl'ments needed for or bl'nclïting the Property or surwunding areas, including. hut not limited to, storm drainage, sanitary sewers. and/or water. all at no cost to the Seller and/or tbe Western Virginia \Vater Autbority, so long as any such casemcnt for a third pany is located within 20 fcet of a right-of-way line or propcrty linc. SECTION 12. APPROPRIATION (W nJNnS. All obligations or funding undertaken by the Seller in eonncction with the Contract are subject to the availability of funds and Ihe appropriation of such funus by City Council as may bl' neCi.'ssary !"<.>r sucb obi igat it>ns or funding. SECTION 13. COVENANTS A:\"n W AIŒANTIES. A. In audition to any representations and warranties contained elsewhere in this Contract. Seller warran!s and represents that Seller will. in accordance with this Contract. CllllVCY title totbe Property free and c1car of all liens. covenants. eonuilions, restrictions, right- of-ways. easements, and enL'umbrances of any kind or character whalsoever, except as noted in this Contract and in Ihe Conditions of Titlc dcseribed in Section 1-Ilx'low. B. The Seller further represents and warrants with rcspect to the Property Ihat: I. Title. Seller has good and marketahle fee simple title to the Property subject 10 any restrictions of record. Seller is the sole owner of the Propcrty. , Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Property or thc limiting or denying 01' any right of access thereto. 10 3. No Speeial Taxes. Seller has no knowledge or. nor has it received any notiœ or. any special taxes or assessments relating to the Property or any parlthereor. 4. Hazardous Materials. Seller has not had any environlllenlal assessmenls performed with regard to the Properly. However. to the hest of the Seller's ktlllwkdge. no toxic or hazardous male'rials have heen used. disdlargl'd or stored on or ahom the Property. and 10 the hest of the Seller's knowledge no such toxie or hazardous materials are now or will be at Closing located on the surfaee ()f the Property. 5. No Leases. There arc no kases of the Properly. 6. Acecss. (i) Ingress to and egress I"rom the Properly is availahle and provided hy puhlic slreet.s dedieated 11.1 the City 01" Roanoke: and (iÏl all roads b<.lunding the Properly are public roads dedicated to the City 01" Roanoke. SECTION 14. TITLE /\1';1) CLOSI:\G. A. Title to the Properly. in accordance with the SUI"\"CY. shall bc CllllVl'yc'd hy Seller to Buyer by good and sulTicient general warranty deed (the "Deed") subject t<.l no exceptions othc'r than the f()lIowing: l. Ad val<.lrem real properly taxes fl>r the c't11Tent year. not yet due and payahle: 1 The Restrictive Cll\'enants. nnless they arc removed and/or released. in which case the Property will not he subject to such Reslricli,·c Co\"Cnanls: 3. Those Illatters of title to which Buycr has notl)bjected tll in writing: 4. Those mailers rellecled on the Sun'ey to which Buyer has nl)t objeclCd tl) In writing: 5. Easements and other restncttons 01" record as of the date 01" execution of this Contract hy Seller that do (wt suhstantially al"I"ecI Hnyer's Contemplated Use: Ii. Liens and objections shown on thc Title Commitment: 7. Other customary and usual exceptions not adversely al"I"ecting title: and 8. Those items and mailers set I"orth in this Contract and that the obligations and undertakings l,I" the Buyc'r in this Contract will survive Closing and he incorporated into the Deed.AIIl.,I" the I"<.lreguing exceptions are herein rel"erred 10 collectively as the "Conditions 01" Title." B. Delivery 01" title in accordance with the foregoing shall be evidenccd by the \\'illingness on the CklSing Datl' of the Title Company to issue. upun payment 01" its normal premium. to Buyer its A.L.T.A. (Form B) Owner's Policy uf Title 1nsurancc (the 'Title Policy") II insuring Buyer in lhe anll1unt of the Purchase Price in respeel to the Propeny and thaltitle tolhe Property is vesll'd in Buyer subject only 10 the Conditions of Title. C. Buyer and Seller shall consunlmate this transaclion on or before a date which is 45 days following the date of Ihis COlllraet (the "Cklsing Dale"). wilh the specilìc Closing date . . . heing designatl'd hy Buyer in writing to Seller at least fin' (5) days in advance thereof. D. The purchase and sail' l.lf the Propel1y shall be closed (the "Closing") at I ():(lO A.M. on the Closing Dale in the Offil'L' of the Cily Attorney, or al such olher location and lime as shall he approved by Buyer and Seller. ( 1 ) On the Closing Dale. Seller shall deliver or cause 10 he delivered to Buyer the following documents: ,I) lis duly executed ami acknowkdged General Warranty Deed conveying to Buyer the Pmperly in accordance with the provisions of this Contracl: h) A mechanic''s lien affidavit executed by a representative of Sdler, salis factory to the Title Company. and to the effect Ihat no work has heen performed on the Property in the one hundred tWL'nty-lïve (115) days immediately preceding Ihe Cklsing Date that could result in a mechanic's lien claim. or, if such work has bc'en perlÙrmed. it has been paid fÓr in full: c) Such evidenl'L' and documents including. without limilalion. a œrtified copy of the ordinance adopll'd by the Seller. as may reasonably bl' reljuircd by lhe Title Company evidencing lhe authority of the persOlll s) executing 11ll' various doeuments on behalf of Seller in Cl.lIl1ll'ctil.ln with its sale of lhe Propeny: d) 1\ duly exel'llted coulllerpan of a Closing Statement: e) Any other items required to he delivered pursuanl 10 this Contral'\. E. AI Closing. real pmpeny taxes shall be prorated with Buyer heing röponsible for all periods therealier. F. Buyer shall pay for (i) the cost of all investigations of the Propeny including bul nOl limited to examination of title and title insuranl'L' premiums for issuance of the Title Policy: (ii) all allorney's l"ees and expenses incurred hy legal counsel to Buyer: and (iii) any Grantee's tax and recording costs required to be paid in conneclion with the recording of the Deed. G. Seller shall pay the Gran\or's tax. if any. and Ihc l'xpensl's of legal counsel for Seller. if any. II. Exclusi\"(~ possession of the Property shall be delivered to Buyer on the Closing Date. subject 10 the provisions of this Contracl . 12 SECTION 15. CONDEMl\ATIO:\". Sdler has no actual knowledge of any pending or threatened l"<lIldemnatillll of the Property. However. if. after the date hereof and prillr to the Closing Date, all or any part of Property is suhjeetedto a hona fide threat of condemnatillll or condemned or taken by a hody having the power or eminent domain or a transfer in lieu of cnndemnatillll, Buyc'r shall he promptly notiried thereof in writing and within twenty (20) days after receipt of written notiœ to Buyer, Buyer may by written notice to Seller elect to cancel this Contrac't prillr to the Closing Date. in which evcnt all parties shall he relil'ved and released or and from any further duties, ohligations. rights, or liahilities hereunder. except that Buyer's DepllSit shall he promptly refunded to Buyer and thl'reupon this Contract shall deemed terminated and of no further forcc' and effect. If no such election is made by the Buyer to cancel this Contract. this Contract shall remain in rull force and effect and thc' purchase contemplated herl'in. less any intcrest taken hy cOlllkmnation or eminent domain. shall he effected with no further adjustments. and IIpllll the Closing Date. Sellcr shall assigll. transfer. 'lIld set over III Buyer all of the right. title. and interest of Seller in and to any awards that have heen or that may thcreafter he made for any such taking or takings. SECTION 16. RISK OF LOSS. Risk of Loss by firl' or other casualty shall he upon Seller until Closing is completcd. SECTION 17. COM~lISSI0l\S. Seller and Buyer each wa!Tam and represent to the other that their sole contact with the other or with the Property regardillg this transaction has hec'n directly hetween themselves and their employees. Seller and Buyer wa!Tam and represl'nt that no person or c'ntity can properly elaim a right 10 a Cllllllllission. finder's fee. or other compensation hased upon contracts or understandings between such daimant and Buyer or Seller with res peel III the transaetipn contemplated hy this Contract. Buyer agrees to indemniry the Selkr against and III hpld it harmkss from any daim. loss. CllSt. or expense. ineluding, without limitation, attorneys' fces. resulting from any claim for a commission. tìnder's fee. llr olher compensalion by any person or entity has cd upon such COlllacts or understandings. SECTlO:\" 18. SELLER'S OPTION TO REPURCHASE. Notwithstanding any provision contained in this Contract or the Deed. if after thirty six (36) months from the Closing Date, Buyer or its 'l¡eC'essor(s) in interest shall not have commenced substantial constn.ll'tion on the development of the Property. including any parts of the Property the Buyer may have sold or transrerred 10 others. as reasonahly determined hy the Seller. the Seller shall have the righl and option III refund to the then record owner(s) of the Property and/or any part lhen:of lhe amount of the original Purchase Price or proporlionale amounl for a pari of the Property Buyer paid Ihe Seller: whereupon the then record ownerl.s) of the Property or the part thereof designated hy Seller shall forthwith convey the Property or the part thereof designated by Sdkr back tll the Seller. In thc' event that the record owner(s) of the Property or the part thereof designated by Seller for any reason rails or refuses to l'onvey litle hack to the Seller as reqllired herein. the Seller shall have the right 10 entcr onto and take possession or the Property or the part thereof designated by Seller. along 13 wilh all rights and causes llf acti"n necessary 10 have title to Ihl' Property or the part there"f döignated hy Seller l'onveyed hack to Illl' Seller. Buyer andlllr ils successors in interesl shall pay any and all allollley's fees. costs or other expenses incurred as a result of such action. For Ihe purpose ,,1' this Seelil)n. the term "suhstantial c'onstruction" shall mean the rough grading of the Property and/or lot to the extent necessary so that the Property and/or lot is rl'ady IÙr the comtfllction of a buiJding(s) thereon and that the streets set forth in the Blue lIills Village Concept Plan haVe' been graded and curb and guller installed along such streets. SECTION 19. REMEDIES A. In the e\Tnt Buyer shall have fully performed or tendered performance of its duties and obligalions hereunder, hut Seller fails to perform any of its duties or resp()nsihililies in accord¡lJ]n: wilh the terms and provisions herellf, Buyer's sole and exclusiVi.' rc'medy shall he an equilable suit to enforce specific performance of such dUlies or responsihilities. Any and all other remedies otherwise availahle to Buyer. al law or in equity. are hereby expressly waived by the Buyer except as ()therwise specifically stated in this Contract. ß. In the event Seller shall have fully performed or tendered performance of ils duties and ohligations herein. but Buyer shall have failed to perform its duties and ohligations hl'rl'under. Buyer's Deposit shall be retained hy Seller as Seller'.s agreed upon initial liquidated damages. However. if Buyer closes on the Property and the Buyer and/or its successors or assigns fail to comply wilh the ohligations of the Buyer in this Contracl. till' Seller may pursue all other remedies available hy this Contract or hy law 10 Seller 10 seek compliance with such obligatilllls, including hut not limited tu specific performauce. damages. self help of the Seller to perform such work and charge it hack to the Buyer or its successors or assigns. induding the right to enter such Property to enforec' such self help. Notwithstanding the foregoing. the Buyer shall not he responsihle Ii)" any hreach of the terms uf this Clllllracl hy any third party to which Buyer has con\'eyed one or more lots and Seller" s sole recourse shall he against such thinl party. SECTION 2(). :\OTICES. All notices Ill'reundc'r must he in writing and shall he deemed validly given if sent by ct'rlilïed mail. retul11 receipt requested or by a nationally recognized owrnight courier. addressed as follows lor any uther address thc party to bc llotitïed may have designated to the sender by like notice): If to Seller: City of Roanoke. City Manager 3M Noel C. Taylor Municipal Building 215 Church Avenue. SW Roanoke. Virginia 24011 Fax No. 540-R53-113R With a Copy to: Director Planning. Building, and Economic Development I II Franklin Plaza. Suile 200 RO¡\1lllke. V A 240 II Fax ~o. 54IH;53-1213 14 If 10 Buyer: Blue llills Village. LLC 50-11-/\ Benois Road Roanoke. V A 2-101-1 Ann: John F. Shoulders. Jr.. rvlanaging Ml'mher With a Copy to: C. Cooper Youell. IV Genlry I.l>eke Rakes and lVloore 10 franklin Road. SE. Suite SOO P.O. Box -IOU 13 Roanoke. V A 2-1022-0U 13 Fax No. 5-10-l)83-lJ-IOO !'Jotiœ shall he dccmed ddivered upon the date of personal service. 1\\'0 days after deposil in the United States mail. or the day aner ddivery to a nationally recognized overnight courier. SE<':TIO:\" 21. TL\Œ. Time is of the essencc in the performancc of the parties' respective obligations inlhis Contract. SEcnON 22. SUCCESSORS AND ASSIGNS. This ConlraL"l shall inure to the henclÏlor and he hinding uponlhe parlies hereto and their respective SlICl:cssors and assigns. SEcnON 23. COU:\"TERJ>ART COPIES. This Conlract may be exccuted in one or more counterparts. ami all such cOl.llllerparls so executed shall constitute lllll' Contract hindiug on all of the parties hereto. notwithstanding that all or the parties are not signatory 10 the same counterpart. S~:CTlON 24. <':ONSTRIJCTION. The parties acknowledge that each party and its COllllsd han' reviewed and revised this Contract and that Ihe normal rule of construction to the e1lecl Ihal any amhiguit ies arc to he resolved against the drafling party shall not he employed in the interpretation of this Clllllracl or any amendments or exhihits herelo. SECI10:\ 25. SEVERABILITY AND SL"RVIV AI,. If any term or this Contracl is found 10 he invalid. such invalidity shall not affect the remaining terms of this Contract. which shall continue in full force and effect. The parties intend for Ihe provisions of this Contracl to bl' cnfol"L"l'd tt> the fullesl extent perJnilled hy applicahle law. Accordingly. the parties agree that if any provisions are deemed not enforceable by any court or agcncy of competent jurisdil'lion. they shall be deemed modified to the exlent necessary \(l make them enlÙrceahle. All terms and conditions of this Conlract shall survive Closing. 15 SECTION 2(i. COOPERATION. Each parry agrees to cooperate with th~ other in a rL'asonahk manner to carry Ollt the illl~nt and purpl1se of this Contract. SECTION 27. AUTHORITY TO SIGN. The persons who have executed this CnIllract on behalf of the panil's represent aIlll warrant they are duly authorized to execute this Contract on hehalf of their rcspectivc' entity. Sl<:CflON 28. NO:\WAIVEU. Each party agrees that any party's waiver or failure to enflH"CL' or require jJerformancc of any term or condition of this COlllract or any party's waiwr of any partiL'ular breach of this COlllract by any other party cxtends to that instanec only. Such waiver or failure is not and shall not h~ a waiver of any of the terms or conditil.1I1s of this Contract or a waiver of any other hr~aches of the Clllltract hy any pany and does not har the nl.1ndefaulting party from requiring the defaulting pany to wmply with all the terms and conditillns of this Contract and does not bar the nonddaulting party from asserting any and all rigbts and/or remedies it has or might have against tbe defaulting pany under this Contract or hy law. SECTION 29. FAITH BASED ORGA:\'IZATlONS. Pursuant to Virdnia Code Section 2.2.-4343.1. he advised that the City does not discriminate against faith-hased or~anil.ations. SECTION 30. ENTIUE CO:\TRACT. This Contract. together with the ex hi hits hereto. contains all representations and thL' entire understanding hetween the parries herelO wilh respect to the sllbjeel malter Ilt'r~()r. Any prior correspondence. ml'mllranda. or COlllracts are replaced in total hy this Contract and the exhibits hereto. No amendment to this Contract shall he valid unless made in writing and signed hy the appropriate parties. SIGNATURE PAGE TO FOLLOW. 16 IN WITNESS WHEREOr. Buyer and Seller have executed this Contract ny their authorized reprl'senlalives. ATTEST: CITY OF ROANOKE. VIRGINIA By_ Darlene L. Burcham. City Manager Mary F. Parker. City Clerk COMMONWEALTH or VIRGINIA , To-Wit: CITY or ROANOKE The foregoing instrument was acknowledged nel,)re me this _day of . 2006. by Darlene L. Burcham. City ¡\-tanager for the City of Roanoke. for and lln nehalf of said mUlJicipal cllrporation. My commission expires: Notary Pub I it' SEAL WITNESS/ATTEST: BLUE HILLS VILLAGE. LLC By Printed l'\ame and Title Primed Name and Title To-Wit: The foregoing instrument was acknowledged before me this _day of . 2006. by _..____lhL, of Blue Hills Village. LLC', for and on behalf of said company. My l'lllllmi"ion expircs: NOlary Publit' SEAL Appro\Td as to rorm: Approved as III [xi.'cution: Assistanl City AllOrIll'Y Assislant City AllOrIley 17 Exhibit 1 to Contract between City and Blue Hills Village, LLC '~~~. . ,,-;/ , ", '. ~', .J~l ':: ~ \ . . ···.~~<:~X;·I . '.':..,~ .' . ",~~~~;;,>' ..... (~;;L~· . ,....:.';r;; j(~¡~i;,:;,i/,..; ..{(,~}~~~;:.;~::: ;:.:. ." ". .". i . . r;' ;. ';,",: . . ~ . ":,' "', Ii ~.r:: :~ :--.~f.;! ~~::i~:j :.:. ~;';:'¡' . ",.:...:: (~:! I ....::'.:...;. !).L~~~:·:! ,;Ki~;~~~~ ! ....:.:;~::~¡ "" '.~~:. .:" .:.:;~~ I,·.;:~f:ri' " ".,I,·i'; 'i~w.\~~:.> t· ÿ , ..',--"" . '. ··3 ;~~~;~~\~&i~:i\;: '~ I'"'''''' ""'''(' 1~~I~~~~;'~":', , -:.....J"~~;.¡, !i.,'.."...... . ··:·:~~t~~ji:·j¡';~}:. :... ~;:... {ii ~. I ~ .~:} : !~ ';' I .;.~ :.¡ ",¡ .".:: -., J.5.:· \.."' ... .,~'.:, ·.1 ! .:!...:,:...~:~:;~ : ·~,:.:..f;:· I' l~ ~. "'~:~.' '::7ir .-~~~:' ....., .. .n~.;.. II 1( .., ., ., , " ~.i l¡ ¡e J 1¡ :1 1 " ~ i~ ! II l :¡¡ I" ! !~ ¡ 'I !¡ . . I\i ,¡ C~I . ~'C , ..... .,1 ," -i I~ t ~., = t, ~ I ' ~~;I~~fh2' . I~'~~~~.~ "--1 , :¡ :~ff c ~ " ' . I ""'''ill'l ~r=~~ü ~ ~ ~ i ! .'Øi..".", . ,1::~ ~'~,l" :: : =4 ~:/':;:-:" " ':~ . . ',- . ,':." '. -- ---.----- Exhibit 2 to Contract between City and Blue Hills Village, LLC Tax No. 7210107 Tract 12 Roanoke Centre for Industry and Technology Tax Map No. 7160113 +/- 11.0677 acres Property proposed to be sold to Blue Hills Village, LLC (hatched area) .I Tax No. 7160102 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC City Clerk Stephanie M. Moon, CMC Deputy City Clerk Sheila N. Hartman Assistant City Clerk August 10, 2006 File #166 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No.3 7503-080706 authorizing the City Manager to execute the necessary documents providing for the conveyance of City owned property, designated as Official Tax No. 7390713, containing 0.2457 of an acre, located on Nelms Lane, N. E., to L & L Development Corporation, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, August 7, 2006, and is in full force and effect upon its passage. Sincerely, ~Yv\.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Director, Planning, Building and Economic Development Sarah E. Fitton, Real Estate Acquisition Specialist ,. .\ L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Aug 06\Aug 7 06 corr.doc rJJ-c- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 7th day of August, 2006. No. 37503-080706. AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of City owned property, designated as Official Tax Map No. 7390713, containing 0.2457 of an acre, located on Nelms Lane, N.E., to L & L Development Corporation, upon certain tenns and conditions; and dispensing with the second reading of this ordinance. WHEREAS, a public hearing was held on July 17, 2006, pursuant to §§15.2-1800(B) and 15.2-1813, Code of Virginia (1950), as anlended, at which hearing all parties in' interest and citizens were afforded an opportunity to be heard on such conveyance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk arc hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the conveyance to L & L Development Corporation by a quitclaim deed, a parcel of City-owned property containing 0.2457 of an acre, being Official Tax No. 7390713, located on Nelms Lane, N.E., for the consideration of 525,000.00, upon the tcrnlS and conditions set forth in the City Manager's Jetter to this Council dated August 7, 2006. 2. All documents necessary for this conveyance shall be upon fonn approved by the City Attorney. 3. Pursuant to the provisions ofSeclion 12 oflhe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~"".~ ~ City Clerk. _ ..'_ · -'- ,-,".,.", '~;~~·'J.~i·;t\ (;~J¡,It·~~, ~)\ \áfil\ .~. '. ;.....:,':""'~'\\;.::......' CITY OF ROANOKE OFFICE OF THE CITY MANAGER "od C. Tdylnr Ylunicipi.ll Building 215 Church ^\'l~nue, S.\V., Room 364 ROcllwke. Virginia 2..J.Llll-1591 "I..'II.''\¡lIllv: ::;...flj :-:"';."'\-~-;.ì.l F.!...: !:,...llj ,,:;.1-11.1:-; Cil~' \\'t'b: \\·\\·\\·.rn.ll'(lkL'\"I..~~I\· August 7, 2006 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Conveyance of City Owned Property Tax No. 7390713, Nelms Lane, NE The City owns property located on Nelms Lane, NE, containing approximately 0.2457 acres that was formerly used by the Water Department as the site of a water storage tank. The tank has been removed and the property is no longer of use to the City. The parcel is located in a residential area and is assessed at $22,300. (See Attachment #1) The City has received an offer of $25,000 for this parcel from L & L Development Corporation. (See Attachment #2) Returning this parcel to private ownership would allow it to be developed for single family detached residential use. A public hearing was held on July 17, 2006. No members of the public spoke during the public hearing and City Council tabled this matter to the August 7, 2006 meeting. Recommended Action(s): Authorize the City Manager to execute the appropriate documents to convey the property to L & L Development Corporation for the consideration of $25,000, such documents to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Burcham City Manager DLB/SEF Attachments c: Mary F. Parker, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sarah E. Fitton, Real Estate Acquisition Specialist CM06-00144 Allachmcnl #1 !::-I~ï~ .::.J /::1 :1 :PÄRCEL iNF"ORMATION :~. 1l1'"Io~1 '-:'11111/1, Pr~pertv t.~re; :2-1Q7 ""1""1', ",t,,,·, I "'1~111"'~1I11 cl '.I-:M'i,llNI- ..0 I 13 !:ILl' I. MOllTER:"," H81:.n: . -'v"r~.'):...l£'!rr!9 .~:. . F',opertv fr?ntaÇl~ ...·,·,·t 1l,·,·,1 H.··.·"··, ,~ 1I···f,..,'...·P!'. Pr~pertv A<9. ['e~h 1:;4 fee! uee I P.':·~r~·1 ,,,;' t.-.". t.'A P'"I',·'lrt.'.... lL1"O'5 P·e.. :~I~ ['3:e B"~"""",,oI 0'1,-,., ".J:.. P·e.. ::~I~ F'l:e t 'A Land As:i-es:;mert f.::,:,HII Sa e :~te 06.'27,'1-;'80 Impr~'emenl:; 'for.ln Sae=rce $000 To:al 'f::::::.3I)O ~: I .., II~ HIIl\rlI ,~::- .d~ ';1',1" .---_~_ ________________________ _...8 _'" ___" ],_. _: I _ J IIl~LUt,..I~l1lr.Jrlt.:t _ __I I :~j'~~;. : = fI: ~-:-:e t~~.:.··11 ~"j ~.i~~f, ~~.~.~~~.~~.~ ."::.:¡ j:~~':!i:j ~~~-~JI ".I.h· ~'-I, I:HI:HI H {I~' S'.'! ~M ." ~ÜArQl.<E 'J...:.:.J1.~.._::____.._. fij~~~;i~¥i~_¡;~;;;;~;,i;; ;;;.,¡,;; ;1~7;;~:~:J'·· L&L Developl1lent Corporation JJuilt[ers of [)r<'llll/S May 5. 2006 City of Roanoke Attcntion: Sarah Fitton Dear !Vb. Fittnn. This leltt'r s\'"rviees as a preliminary oller of S25.noo.Oo to purehasL' TM # 7390713 loeatcd on Nl'll11s Lanc I\E in Roanoke VA. Included in this ofkr is an aL"L'Cptanœ of reasonability for the disp!.lsal of the cxisting conLTete tank fonndation. draw-oIl tunnel and associated materials. 1.& I. DL'l'l'loflmcnt has no knowledgc of items snl'll as pipe. I'a"'es "I' othcr dCl'isc. and thcir relationship to thc ncw (existing) water systcm. This should bL' determined prior to seltkl11L'nt. If YOll find Ihis preliminary oller I!.l he rt'asonahl\'" and we recei\'c \wification of accL'J1tahle water and scwcr access \\'C can thcn 1110\"<: f!.'rward to a 1\>l1nal cOIlt/"aCt. In the meantimL' I L'an bL' reached on illY cell phonc at (540) 520-4600. Regards. Jim Lafon ).16 Ridg.l\:I\~~t Lanl~ l{U..lllllkl' V A 2-\.fl]l) ()...(I 3(12916:1 -'