HomeMy WebLinkAboutCouncil Actions 09-05-06
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37519-090506
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 5, 2006
9:00 A.M.
ROOM 159
AGENDA
Call to Order--RolI Call. (Council Member Fitzpatrick and
Wishneff were absent.)
A communication from Mayor C. Nelson Harris requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions
and committees appointed by Council, pursuant to Section 2.2-3711 (A)(I), Code
of Virginia (1 950), as amended.
Approved (5-0)
File #110-132
Items for discussion at the joint meeting of Council and the Roanoke
Redevelopment and Housing Authority on Monday, October 2, 2006 at 12 :00 p.m.
Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and
additions/deletions to the 2:00 p.m. agenda. (10 minutes)
Topics for discussion by the Mayor and Members of Council. (10 minutes)
The City Manager was instructed to contact the Roanoke City Schools
to schedule a presentation with regard to the design and plans for the
new William Fleming High School either on September 18 prior to the.
7:00 p.m. session of Councilor during the 9:00 a.m. Council work
session on October 2.
BRIEFINGS:
·
Natural Environment Preservation
Mortgage Assistance Program Update
Emergency Preparedness Update
Town Square
1-581 Landscape
Pod Casting
20 minutes
15 minutes
10 minutes
10 minutes
10 minutes
15 minutes
·
·
·
·
·
CERTIFICATION OF CLOSED SESSION. (5-0)
Reappointed Thomas G. Powers and appointed Juan D. Motley as
members of the Roanoke Civic Center Commission for terms ending
September 30, 2009.
File #1 5-110-192
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
12:00 NOON IN ROOM 159 FOR A MEETING WITH CONGRESSMAN ROBERT W.
GOODLATTE.
2
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37519-090506
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 5, 2006
2:00 P.M.
CITY COUNCIL CHAMBER
. AGENDA
1. Call to Order--RolI Call. (All present.)
The Invocation was delivered by Council Member Beverly T.
Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's Council meeting will be replayed on Channel 3 on Thursday,
September 7, 2006, at 7:00 p.m., and Saturday, September 9, 2006, at
4:00 p.m. Council meetings are offered with closed captioning for the
hearing impaired.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING.
IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO
DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION.
The Mavor advised that at the Citv's PlanninQ Retreat on
AUQust 30. Council reached a consensus that effective
October 2. 2006. anv person who wishes to speak at a Citv
Council meetinQ will be required to call the Citv Clerk's Office
prior to the Mondav Council meetinQ. or reQister with the staff
assistant at the entrance to the Council Chamber prior to
commencement of the Council meetinQ. Once the Council
meetinQ has convened. there will be no further reQistration of
. speakers.
ALL PERSONS WISHING TO ADDRESS COUNCIL ARE REQUESTED TO
REGISTER WITH THE STAFF ASSISTANT WHO IS LOCATED ATTHE ENTRANCE
TO THE COUNCIL CHAMBER. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH, HOWEVER, IF THERE ARE
MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE
MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
4
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Resolution paying tribute to Mary F. Parker, City Clerk.
Adopted Resolution No.3 7519-090506. (7-0)
File #38-80
Proclamation declaring Sunday, September 10, 2006, as Roanoke Regional
9/l1 Memorial Service Day.
File #80
Proclamation declaring the month of September, 2006 as National
Preparedness Month.
File #80
Presentation of Government Finance Officers Certificates of Achievement for
Excellence in Financial Reporting.
File #10-80
3.
CONSENT AGENDA
Approved (7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-l A communication from the City Manager requesting that Council
schedule a public hearing for Monday, September 18, 2006, at 7:00 p.m., or
as soon thereafter as the matter may be heard, with regard to the request of
Francine Barish-Stern Bray, d/b/a Creations, to lease 284 square feet of
space located in the City Market Building, 32 Market Square.
RECOMMENDED ACTION: Concurred in the request.
File #132-373
5
C-2 A communication from the City Manager requesting that Council
schedule a public hearing for Monday, September 18, 2006, at 7:00 p.m., or
as soon thereafter as the matter may be heard, to consider adjustments to
the 2006-2007 Annual Budget.
RECOMMENDED ACTION: Concurred in the request.
File #60-1 32
C-3 Qualification of the following persons:
Wilburn C. Dibling, Jr., as a member of the Roanoke Public
Library Board, for a term ending June 30, 2009;
George A. Kegley as a member of the Roanoke Arts
Commission, for a term ending June 30, 2009;
William L. Lee as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2009; and
Michael E. Smith as a member of the Youth Services Citizen
Board, for a term ending May 31, 2009.
RECOMMENDED ACTION: Received and filed.
File #15-110-202-230-290-304
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
a. Recommendation by the Commonwealth's Attorney for acceptance of
Multi-Jurisdictional Special Drug Prosecutor Grant funds, in the
amount of $1 00,093.00; and a communication from the City Manager
concurring in the recommendation.
Adopted Resolution No. 37520-090506 and Budget
Ordinance No. 37521-090506. (7-0)
File #60-133-236
6
b. Recommendation by the Commonwealth's Attorney for acceptance of
Victim/Witness Grant funds, in the amount of $115,117.00; and a
communication from the City Manager concurring in the
recommendation.
Adopted Resolution No. 37522-090506 and Budget
Ordinance No. 37523-090506. (7-0)
File #60-133-236
c. Request for approval of a temporary emergency change in the polling
place from Covenant Presbyterian Church to Windsor Hills United
Methodist Church.
Adopted Ordinance No. 37524-090506. (7-0)
File #60-103-472
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of Western Virginia Workforce Development Board
Workforce Investment Act funds for Program Year 2006, in the
amount of $1 75,176.00; and appropriation of funds.
Adopted Resolution No. 37525-090506 and Budget
Ordinance No. 37526-090506. (7-0)
File #60-166-237
2. Acceptance of a $425,452.00 subaward from Virginia
Commonwealth University in connection with Virginia Institute
for Social Service Training Activities (VISSTA).
Adopted Resolution No. 37527-090506. (7-0)
File #72
7
DIRECTOR OF FINANCE:
1. Financial report for the month of July, 2006.
Received and filed.
File #10
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session and meetings ofthe Virginia
Municipal League, and designating a Staff Assistant for any meetings
of the Urban Section, in connection with the Annual Virginia Municipal
League Conference to be held on October 15 - 17, 2006, in Virginia
Beach, Virginia.
Adopted Resolution No. 37528-090506. (7-0)
File #17
b. A Resolution electing and appointing Stephanie M. Moon as Acting
City Clerk for the City of Roanoke, effective September 9, 2006, and
setting forth the terms and conditions of employment for Ms. Moon as
Acting City Clerk.
Adopted Resolution No. 37529-090506. (7-0)
File #38
10. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City
Council.
Council Member Lea expressed appreciation to the
Members of Council and the City Manager for their support
and contribution of the Western Virginia Education Classic
which was held on Thursday, August 31 at Liberty
University in Lynchburg, Virginia. He stated that
approximately 8,500 spectators attended the event.
File #80
8
b. Vacancies on certain authorities, boards, commissions and
committees appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO
COUNCIL.
Ms. Pat Gordon, 4958 Yellow Mountain Road, expressed concern
with regard to the speed limit signs located at 9th Street and
Buena Vista Avenue, S. E. The matter was referred to the City
Manager.
File #66-107
12. CITY MANAGER COMMENTS:
The City Manager commented that approximately 1,000 fans and
citizens were in attendance at the Virginia Tech Pep Rally Kick-
off for the 2006 Virginia Tech Football Season which was held on
Friday; September 1, 2006, at the Hotel Roanoke & Conference
Center.
9
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CIIl:RClI ..WEl'l·E. S.W.. ROO~1452
IW..\'JOKE. VIRCiII'IA 241111-15'1.1
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C. 'EI.SON HARIUS
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September 5, 2006
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
C!..1{..... ~
C. Nelson Harris
Mayor
CNH:snh
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
:\'od C. Tayh1r \lunicipal Building
21~ Chun.:h Avcnue, S.\V., Roonl 36~J
[{rhllll,kc, Virginia 24011-1591
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September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Preserving our Natural
Environment
This is to request space on Council's agenda for a 20 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
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I'resening Our Natural Environment
Environmenlal pn:servation is an imporlant responsihility of local govcrnment. Roanokc
understands this ro!c aIllI has undcrtaken a number of actions to help prcserve our mlural
cnvironment. Some specific aetiolls include:
Urban Forestry
Adopling Roanoke's Urban forcstry Plan which inlends to increase the city's tree eanopy
from approximately 32'k to 409" OVl'r a period of ten years. To do this. tree planting
funds havc increased hy S40.000. The urban forestry stall has plamed over 700 new trees
in FY 04 and FY05. Anolher 500 trees were planted in fV 06 and FV 07. FOrlY-l1ne trecs
were donated through thc Commemorative Tree Program since its inception in 2003.
Phase I of the Cllrps of Engineers Flood Redul·tion Project included the planting of 265
trees. Additional trees were planted in cily parks. village centl'rs (Grandin Road) and
gateways. The revised zoning ordinance now requires inlTeased tree planting for ne"""
land devc!opment and a minimum tree canopy hy zoning district.
Recycling
The City's program continues to lead the way whcn it comes to residential and
commercial recycling in the Roanoke Valley. During the past four years more thall
10.500 tons of would be trash has hccn recycled savings approximalcly S400.000 in
tipping fees. More community education is planned and neighhorhood recycling
programs are planned for the upcoming year.
BV AC ReplacemenJ/Repairs
Replaced three units at Parks and Recreation: replaced units at Williamson Road Library
ami Raleigh Coul1 Lihrary: installed new units at fire Stations # J 3 and #2 and in a new
voting machine storage room: provided major repairs to the Jail HV AC system that
should avoid at least $1 milliollcosts previously projected by an outside contractor:
developed a mcthod to shut down boilers during the summer at the Public Works Service
Center and the Municipal Building. Additionally. many repairs have heenmade 10
Ihermostats, chillers. air compressors. steam pipes. controls, and air handlers. All of these
changes have helped tl) conserve energy and save Ihe City money.
Lighting Replacement
A lighting replaccment/elliciency program was initiated. Using the third tloor of
Municipal South as the starting poim, City staff installed new 1'-8 floresl'entlamps, new
electronic ballasts and motions sensors in bathrooms and conference rooms. We also
intl'l1d to replace incandescent exit signs with light-emilting diode (LED). Changing out
older fluorescent lamps to the newer. more efficient T-8's is a wdl-known method to
reduce energy costs. Staff intends to rc-fit new T-8's and ballasts as part of the renovation
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uf Municipal Nllrth. With Ihe addition of two ncw maintenance swff. wc will make
similar changes city-wide over Ihe nextlhree years until all applicahlc lighting has hcen
updaled.
Water Heaters
Replac"l'd a 125 gallon water healer at the Jail and a similar unit al the Municipal
Ruilding... These heaters are much more efficient that thu,e used previously
Water-free IIrinab
The average urinal in an office hnilding uses approximatdy 40.000 gallons of water per
year. To save water. City staff has installed watl'r-frec urinals in Municipal Sonth. [he
Puhlic Works Service Center. New waler-frec urinals will he include in the renovation uf
Municipal North. thl' new Fire Administration Building and in the new addition to the
Roanoke Civic Center.
Fleet Management
Purchase flex-fuel vehicks. when possihk (flex-fuel vehides use either gasoline or
ethano/): all diesel fuel purchased as of Oelober 100ó will he ultra low sulfur (liesl'l
which reduL:Cs sulfur from 550 ppm to 15 ppm: one hyhrid vehide is currently in the
flel't, we intend to purchase more during the upcoming year: more LED I ights arc used on
City vehides. particularly Police and Fire. LEO units require dramatically less power
requirements to operate than conventional lights: all fuel deliveries are monilored to
document the delivery and any spills that occur during the filling process. thus controlling
the impal'l of spilled hazardous waSle Fuel): fuel vendors use recovery hoses while olT-
loading fuels into the storage tanks Ihus eliminating fuel vapors inlhe atmosphere: oil
filters arc crushed and drained then disposed of oil-site for protection to on-,ite
opermions from contamination: anti-freeze is recyelt'd and reused. not sent for disposal:
and a recovery system fur Freun and synthetic Freon is in place that protects from
allowing these substances inlo the atmosphere.
Environmental Management Systems ¡EMS)
EMS programs have neen pUI in place inlhe Transportation. Solid Waste and fleet
Management divisions. These programs monitor significant environml'ntal impacts in the
area of water conservation, engine idling. storm water maintcnanl'C. leaks from vehicles,
recycling. propc'r disposal of ha/ardous wastes and spillage of fucl during fueling
transfers.
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ICLEI- Local (;o\'Crnmcnts for Snstainahilit),
ICLEI- Local Governmcnts for Sustainability (formally called Internalional Council for
Local Environmental Initiatives) is dedicated to improving Ihe global environment
through local action. ICLEI provides technical expertise and a recommended process 10
follow in order to set up and maintaill emissions reduction programs. ICLEI does not
designatc emissions standards nor do they enforce commitments made by local
governments to reduce emissions. ICLEl's rnodel. called the 5 Mikstones. is described
helow:
]. Conduct a baseline emissions inventorv and forcl'ast. Based onl'nergy and
waste data. the city cakulates greenhouse gas emissions for a base year (e.g..
2(00) and for a forecast year te.g.. 2U]5). The inventory and forecast capture
emissions from all municipal operations (e.g.. city owned and/or operated
buildings. streetlights. transit systems. wastewater treatment facilities) and
from all community-related activities (e.g.. residential and commercial
buildings. motor vehicles. waste streams. industry). The inventory and
forecast provide a bendllnark against which the city can measure progress.
2. Adopt an emission reduction target for the forecast year. Thl' city passes a
council resolution establishing an emission reduction target for the city. The
target is essential both to foster political will and to create a framework to
guide the planning and implementmion of measures.
3. Develop a Loca] Action Plan. The local government develops a Local Action
Plan that descrihes or I ists the pol icies and measures that the local governmelll
will take to reduce greenhouse gas emissions and achieve its emissions
reduction target. Most plans include a timeline, a description of financing
mechanisms. and an assignment of responsibility to departments and staff. In
addition to direct greenhouse gas reduction measures. most plans also
incorporate public awareness and education efforts. The developmenl of the
Local Action Plan should include strong puhlie input and involvement in
order to build the consensus among slakeholders required to implement
1l1CaSl1res.
4. Implement policies and procedures. The city implements the policies and
measures contained in their Local Action Plan. Typical pol icies and measures
implemented include energy efficiency improvements to municipal buildings
and water treatment facilities. streetlight retrofits. public transit
improvements, installation of renewable power applications. and methane
recovery from waste management.
5. Monitor and verifv results. Monitoring and verifying progress on the
implementation of measures to reduce or avoid greenhouse gas emission is an
ongoing process. Monitoring hegins once measures are implemented and
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continues for the life of the measures, providing importanl feedhack that can
be u,ed to improve the measures over lime. ICLEl"s ,oft ware provides a
IIniformll1elhodology for cities to report on n1l'asures.
..,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
:\ocl c. Tayh)T fv1unicipi11 Building
21S Chun~h A\'L'I1U(', S.\V., Rllom 36-+
Roanoke, Virginia 2-!OI1-1Sl)1
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September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Mortgage Assistance Program
Update
This is to request space on Council's agenda for a 15 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City C1e rk
City Attorney
Director of Finance
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ROANOKE
City of Roanoke
Mortgage Assistance Program
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5 September 2006
¡¡?, Program Description
· Assists low and moderate income first-time
'; homebuyers purchasing a home within the City.
;::¡ · Funds for down payment and closing costs
·Provides 0% interest, 10 year forgivable loans
of up to $8,000
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Applicant Requirements
· First-time Homebuyer
· Complete Free Housing Workshop
· Purchase within the City
,~ · Meet income requirements
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,z: · Make minimal down payment
"~ - depends on purchase price
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Income Requirements
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.~! Applicants at or below 80% Median Income for the MSA
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Family Size
1
2
3
4
5
6
7
8
Maximum Income
$32,500
37,100
41.750
46.400
50.100
53.800
57.550
61,250
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Housing Requirements
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- Maximum Sales Price - $172,632
- Any Home except Mobile Homes
- Must Pass a Lead-Based Hazards Test
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- If built before 1978
- City pays for initial test and final dust test only
.
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Terms
· 0% Interest
· 10 Year Forgivable Loan
Each Year 10% of loan is forgiven if:
1. Owner remains occupant
2. There are no code violations
· If sold or rented - the remainder of
the loan is due immediately
.
3
it Progress
· Began in Fiscal Year 03-04 with a
slow start
· Recently restructured to make it
more beneficial for borrower
·25 families/individuals have
become homeowners
· Provided over $150,000 in loans
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· Began with 3 partner banks, added
4 more in the last 12 months.
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Year
# Loans
5
4
13
3
25
03-04
, 04-05
>!il 05-06
t~j 06-07
1,_ TOTAL I...
Amount
$21,656
$15.464
$99,000
$15,150
$151,270
In just over a month
4
P rag ress
Average Purchase
Year Price
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03-04
04-05
05-06
06-07
TOTAL
566,800
582,500
$88,826
$84.950
$84.983
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
f\ÜcI C. Taylor MuniLlp.lI Building
~15 Church Avenue, S.~V., Rl\Om 36·+
ROc1l1okl!, Virginia 2..J.O 11-1591
Tt'k'plHl'll': f~·IIl) .'\:;."'\-2.\1.1
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September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Emergency Preparedness
Update
This is to request space on Council's agenda for a 10 minute presentation of
the above referenced subject.
Respectfully submitted,
.,
Darlene L. Burcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
~~
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1
2
City of Roanoke
Emergency Operations Plan
Document that describes principles,
policies and methods to be applied in
emergency operations and for rendering
mutual aid during emergencies, including
such elements as continuity of government,
emergency functions of government
agencies, mobilization of resources, and
public information.
*Updated every 4 years
*Must be approved by City Council
Emergency Management Function
During any significant event (recent flooding):
1. VA Emergency Management Conference Calls
2. Identify and stand-up resources
3. Update City Leadership (Situation Reporting)
4. Provide recommendations for increased or
overtime staffing
5. Activate EGC if needed
(various levels of activations)
6. If City unaffected, make resources available
state & nationwide
3
What is an EOC ?
The Emergency Operations Center.
I A facility used for the centralized direction
i and/or coordination of emergency
operations.
,Pro osed levels of activation:
1. Alert key staff (phone/email)-Situation Reporting
¡ 2. Limited Activation of EOC wi key staff Situation
Reporting
3. 12-hour/Limited Activation of EOC with key staff
4. 24-hour Activation of EOC
Powers & Duties of
Local Government
Code of Virginia-Emergency Services & Disaster Laws
Title 44: Chapters 3.2-3.5
Each olitical subdivision shall:
. Have a director of emergency management
· Prepare and keep current an emergency operations
plan for its area
· Annually provide the State Coordinator an updated
emergency management assessment
4
Powers & Duties of
Local Government
Code of Virginia-Emergency Services & Disaster Laws
Title 44: Chapters 3.2-3.5
Each olitical subdivision ma
'. Declare a local emergency
. Control and regulate resources
I. Suspend normal procurement procedures
. Develop mutual aid agreements
~
Peer Review in May producing results-
1. Updating Shelter Plan
2. Securing Grants for Shelter Retrofit
3. Revising City Emergency Operations Plan
4. Creating Continuity of Operations Plan
5. Developing Pandemic (Avian) Flu Plan
6. Creating Animal Shelter Plan (Regional)
7. Implementing Federally mandated National
Incident Management System into EOP
8. Airport Mass Fatality multi-agency/multi-
jurisdiction Exercise
9. September is National Preparedness Month
5
6
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
!\:ocl C. Taylor Municipo Buildinh
~15 Churc.h A\'t"~nu(', S.\V., Rl)lln1 36·1
Roanoke, Virginia 24011-1='91
Tvll'I'I1I'nl': (r,-llll S::;";-~.l.i1
F.\\: (:-;·tll) "i53· 11 ~~
CIty \\'dl: \n\,\\ .n¡.l11,·,kt'\",l.¡":I\\·
September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Town Square
This is to request space on Council's agenda for a 10 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
\!ocl C. T"ylor \'lunicipal Building
215 Church AVL'l1Ul', S.\V" Room 364
RoanokL', Virginia 24011-1591
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F.l\: l:;-HJ):-(;~ 1!31'ì
Cil\" \V~'h' \\'\\'\\'.1"1',111'1\..1'\",1.)..:1'\'
September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
1-581 Landscape
This is to request space on Council's agenda for a 10 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
:'-Jtlel C. Tadur \1unicipa¡ Building
213 Church A\'t~nlle, S.\V., Room 364
¡{"" nuke, Virginia 241111-1591
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September 5, 2006
Honorable C. Nelson Harris, Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Harris and Members of Council:
Subject:
Pod Casting
This is to request space on Council's agenda for a 15 minute presentation of
the above referenced subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:sm
c: City Clerk
City Attorney
Director of Finance
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,V\'"" RllllJl1456
Roan(lk~. ViI:ginia 24011-1536
Tekph'ITle: (S·HI! S:'i.ì-~5"¡ I
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STEI'IL\"IE ~I. \100". Ole
Deputy ÜIY Ckrk
:\1,\RY F. PAKKER. C1\IC
City ClcJk
SHEIL·' ~. IBRTM..\"
A;'o~I~I:11l1 (ï~y C1~rli.
September 8, 2006
File #1 5-110-192
Mr. Thomas G. Powers
329 Darwin Road, S. W.
Roanoke, Virginia 24014
DearMr. Powers:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 5, 2006, you were reappointed as a member of the
Roanoke Civic Center Commission, for a term ending September 30, 2009.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Thomas G. Powers
September 8, 2006
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service with the City of
Roanoke as a member of the Roanoke Civic Center Commission.
Sincerely,
- óY}, ~
Stephanie M. Moon, CMC l
Deputy City Clerk
SMM:ew
Enclosure
pc: Linda Vaught, Secretary, Roanoke Civic Center Commission
~
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the fifth day of
September, 2006, THOMAS G. POWERS was reappointed as a member of the
Roanoke Civic Center Commission, for a term ending September 30, 2009.
Given under my hand and the Seal of the City of Roanoke this eighth day
of September, 2006.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21:' Church AVl~nu('. S.W.. Room45ó
ROi.moke, VIrginia 24011-1536
"kkphIIIlC: 154(JI85,';,-:541
[ax: 1."i.I(ll :'.:'3-1 ]4:;
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Sl 'PII..\l\lE .\J. ~IOO.~. Oil.:
Depllt) C¡l~ CIerI..;
SHEILA ~. HARHI.-\N
A~~i:;t¡lnt Cil) Clerk
September 8, 2006
File #1 5-110-192
Mr. Juan D. Motley
2835 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Motley:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 5, 2006, you were appointed as a member of the Roanoke
Civic Center Commission, for a term ending September 30, 2009.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Juan D. Motley
September 8, 2006
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Civic Center Commission.
Sincerely,
~m.~~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
pc: Linda Vaught, Secretary, Roanoke Civic Center Commission
Thomas G. Powers, Chair, Roanoke Civic Center Commission, 329 Darwin
Road, S. W., Roanoke, Virginia 24014
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of
the City of Roanoke and keeper of the records thereof, do hereby certify that at
a regular meeting of Council which was held on the fifth day of
September, 2006, JUAN D. MOTLEY was appointed as a member of the
Roanoke Civic Center Commission, for a term ending September 30, 2009.
Given under my hand and the Seal of the City of Roanoke this eighth day
of September, 2006.
, /11.}yjfll)YlJ
Deputy City Clerk t
y~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of September, 2006.
No. 37519-090506.
A RESOLUTION paying tribute to Mary F. Parker, City Clerk for the City of Roanoke,
and expressing to her the appreciation of this City and its pcople for her exemplary public
scrvlce.
WHEREAS, Mary F. Parker has announced her retircmcnt as City Clerk, effective
Octobcr I, 2006;
WHEREAS, Ms. Parkcr served as City Clerk of the City of Roanoke from September 16,
1974 to Octobcr 1,2006, longer than any person has servcd as Clerk of this City, and as a City
employee from September 1, 1965, to October 1, 2006;
WHEREAS, Ms. Parker began her career with the City in 1965 as a clerical employee in
the City Clerk's Office, and during the course of her career she was promoted to every position
in the Clerk's Office;
WHEREAS, Ms. Parker was promoted to Deputy City Clcrk in February 1970, and
following the retirement of fonner City Clerk Virginia 1. Shaw in September 1974, she was
appointed to the position of City Clerk, effective October 1,1974;
\VHEREAS, Ms. Parker has servcd undcr the leadership of five Mayors; and three
Dcputy City Clerks have served under hcr supervision;
WHEREAS, sincc 1974, Ms. Parkcr has incrcascd the staff of the Clcrk's Office from
fivc full-time employees to cight, which includcs an Assistant to the Mayor (1976), an Assistant
City Clerk (200]), and one pennanent, part-time clerica] position (] 991);
WHEREAS, Ms. Parker was one of thc first Clerks in Virginia to be designated a
Certified Municipa] Clerk, she is a chartcr memhcr of the Virginia Municipal Clerks Association,
a membcr of the Intcrnational Institute of Municipal Clerks; she scrvcd as a member of the
VMCA Executive Committce, Nominating Committee, and Clerk of the Year Committee; she
served as host Clerk on three occasions for thc Annua] Confcrence of the Virginia Municipal
Clerks Association; she was Prcsident ofthc Virginia Municipa] Clerks Association in 1990-91,
and was honored by her profcssiona] association as Clcrk of the Year in 1989;
WHEREAS, during Ms. Parkcr's tenure, the Roanoke City Clerk's Office has the
distinction of being one of the first Clerk's ollìces in the Commonwealth of Virginia to
implement a total electronic agenda for City Council meetings, one of the first Clerk's offices in
the State to design its own website, and thc only Clerk's office in Virginia to preparc a Strategic
Business Plan; and
L:~U;JUi.'.1)."T^\CKJ:.WI fI1iT}"p.kø';MFP TribulC.d,,,,
WHEREAS, Ms. Parker's service in government has been exemplary by virtue of her
personal eharactcristics of intelligence, honesty, intcgrity, friendliness, dedication,
professionalism, and ceaseless energy.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that City
Council adopts this means of paying tribute to Mary F. Parker and expresses to her the hcartfelt
appreciation of this City and its people for her unparalleled record of dedication and exemplary
service as City Clerk of the City of Roanoke.
ATTEST:
Deputy City Clcrk
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CITY OF ;:A~'f;:;"
. ~\~7F:
ROANOKE
WHEREAS. 011 Se"lembt'r J /, 20tH. Amt'rica "as suddI!1I(¡: and Imlla/~\'
attack!!J hy terrorist,,': anJ
WHEREAS, thollstlml\' (!! innocent Americans were killed and if~illrc!d ,IS a
result c~f these attacks, ¡fle/lIdinK the passellKtlrs and crew qf the
four aircrl!fl. uYJrker.'i in llll! &-f/orld ,rade Ct.:l1/er and thl!
f'elllagotl. rescue 'l'Mrkers utld bystunder.\'; and
WHEREAS. thcse ImrrUìc l'W"'.\" affect!!" all Amerh:afls, hut uitll coufllKt'
Ameril'a c.:arril!d on with the regular aClil'ities (!f dai(r I~fe:
lerrorÜ'm ",'as not al/em'!!d 10 hrcuk the .\piril of the American
people: alld
WHEREAS, local gfH'ernmeUIs ¡II the Uua/Joke Val/!!.\' will ioiflto~ether to host
a comml!morati~'f! fifth Clflfti\'ersa!"..'l-' .\"l'n'ict' in rem!!mhrCl1lct! 14
those who died O/J 1.)/11 011 fhe evening (~f Sept!!mher 10, 2(}(J6, in
fhe City '?l Noanokt! 's ¡Harket Sqllar!!.
NOW. THEREFORE. ,. C. Ndson Harris. A1aynr (d' the (Ti~v (?f Roanoke,
Virginia, cal/upon all dti:t!11s to honor the memo!"..r (~f those indh'iduals who lost
their Ii~'es a.\' a re.\7l1t qf thl! terrorist attacks r.l¡;:ai/Jstthe I fllit!!d States c?f America
that occurred 011 September II. 2001, and do ht?rl!'~v prodaim Slllld(~\'. St!ptemhl!r
!tJ. ]()06, throuxholllthis peat AI/-America Ci(\', as,
ROANOKE REmONAI. 9/11 MEMORIAL SERVICE 1M r
Gi\'('!l under our hcllld\' and t}w Sl!al I.l Ih£' ('i~r (l RnallOkl! Ihi.\· first dal' '?f
.\'eplemhL'r ill the YL'ar luo thullsalld alld six.
Alary F Parker
City Oak
(', Nel!;,'(11I HarrÜ'
Alayor
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Notes for Rupert Cutler
On the Sunday, September 10, 2006, Service
Commemorating the Fifth Anniversary of the 9/11/01 Terrorist Attack
For Roanoke City Council meeting September 5, 2006
· Six area jurisdictions are cooperating to present an hour-and-a-half service in
Roanoke's Market Square on Sunday evening, September 10-next Sunday--
to commemorate the fifth anniversary of the terrorist attack on the United
States on September 11, 2001. The cooperating local governments are
Roanoke County, Bedford County, Botetourt County, Franklin County, the
Town of Vinton, and the City of Roanoke plus the Western Virginia
Emergency Services Council. It will be a truly regional effort.
· The speaking and musical program, called "In Remembrance-Not
Forgotten," will begin at 7:00 p.m. Sixth District Congressman Bob Goodlatte
will be the principal speaker. Roanoke Symphony Orchestra Musical Director
David Wiley will perform "Bridge Over Troubled Waters" and lead the
Roanoke Symphony Chorus in the National Anthem and God Bless America.
There will be a bagpiper and the tolling of the fire department bell. Elected
officials including Mayor Harris will participate.
· It will be preceded and followed by choral music presented by the Roanoke
College Children's Choir. Fire trucks, ambulances, and police command
posts from several jurisdictions will be on display on Campbell Avenue
between Jefferson Street and Williamson Road beginning at 4:00 p.m.
· Sharon Mougin of Mrs. Burcham's staff has been the manager of the project
and done a fine job.
· We hope more than one thousand citizens will join us in downtown Roanoke's
Market Square Sunday evening, September 10, to pay respects to those who
died in the 9/11 terrorist attacks and hear our congressman's presentation on
the state of the federal government's efforts to prevent a repetition of such
attacks.
· Thank you.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W.. Room 3M
Rnanoke. Virginia 24011-1591
T.'I\'J'lhllll~: (':>-ltl¡ l'i5.~-:!'.ì.1
bx: (5411) S33-1 Ul'i
('itv \Vl'b: www.rI1illlllkL'V.l.glw
. September 5, 2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of Council:
Subject: Request to schedule a Public
Hearing
Francine Barish-Stern Bray, d/b/a Creations, has requested a lease for 284
square feet of space located in the City Market Building at 32 Market Square,
Roanoke, Virginia 24011, to operate a retail store. The lease term requested is
for a one-year period. A public hearing is required to consider this lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
September 18, 2006.
DLB:lpp
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Brian Townsend, Director of Planning Building and Economic Development
Lisa Poindexter-Plaia, Economic Development Specialist
CM06-00154
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
;\Joel C. T"ylllr \luuiLipJI Building
213 Church Avenue, S.\V.. Room )6-1-
Roanoke. Virginia 241111-1591
Ú'll'l'h,lllV: '.. .(ll :";::;.\-2.1.1.1
¡':~.\: (;-1,01 S:;~-II.\~
City \\\..b: \\·\\·\\".r('l.ln'.ll.;t·\·.l.~\,\·
September 5, 2006
The Honorable C. Nelson Harris, Mayor
The Honorable David B. Trinkle, Vice-Mayor
The Honorable Alfred T. Dowe, Jr., Council Member
The Honorable Beverly T. Fitzpatrick, Council Member
The Honorable Sherman P. Lea, Council Member
The Honorable Gwendolyn W. Mason, Council Member
The Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request for Public Hearing to
Consider Adjustments to the
Annual Budget
Background:
Each year, the undesignated general fund balance and retained earnings for
internal service fund and enterprise funds are appropriated for the funding of
capital maintenance and equipment replacement (CMERP) and other necessary
items. A council report recommending the appropriation of these funds is
scheduled to be presented to Council on September 18, 2006. It is anticipated
that the amount of this appropriation will be $2,912,154.
On August 7, 2006, Council was briefed on the matter of a memorandum of
understanding wherein the School Division will purchase motor fuels from the
City at dispensing facilities provided by the City. A council report
recommending an increase in the revenue estimate for Fleet Management
Billings for Motor Fuels and the appropriation of funding for Fleet Management
Motor Fuel Purchases is scheduled to be presented to Council on September 18,
2006. The anticipated amount of this appropriation is $1,269,500.
Mayor Harris and Members of City Council
September 5, 2006
Page 2
Pursuant to Section 15.2-2507, Code of Virginia (1950), as amended, a locality
may amend its budget to adjust the aggregate amount to be appropriated
during the current fiscal year as shown in the current adopted budget, however,
any such amendment which exceeds one percent of the total expenditures
shown in the adopted budget or the sum of $500,000, whichever is less, must
be accomplished by publishing a notice of a meeting and a public hearing. Both
the appropriation of funding for capital needs and the amendment to the Fleet
Management Fund related to the sale of fuel to the Schools, require a public
hearing.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
above adjustments to the annual budget for September 18, 2006, at 7:00 p.m.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:acm
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Ken Bernard, Manager, Fleet Management
CM06-00158
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
i\1.\RY F. PARKER. C!\.IC
Cil~ (,kr~.
215 Church AYenue. S.\V.. ROl)I11-l56
Roanllkc..'. VÌJginia~40J 1-1536
TL'Jtph" h': I)~(l¡ ~:'<:;-~541
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f..:-lli'til. \.krk({' cl.ro;:m'''c.\·U.U~
STEI'IIA'l1E .\1. ~100'J. CMC
Deputy C¡IY CJerk
SHEIL\ 'l. IIARHIA!'
l\S.~i~l:!nt Cil~ Cled,:
September 7, 2006
File #1 5-110-323
Stanley G. Breakell, Chair
Roanoke Public Library Board
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to advise you that Wilburn C. Dibling, Jr., has qualified as a member of the
Roanoke Public Library Board, for a term ending June 30, 2009.
Sincerely,
~ìh, ~~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
l:\ClER~\()A T A\CKEW 1\C¡¡I~ Me leaving ser>'lce\roa publ'c :!l:rary bcarc,W,ibu'n C D,t'·lin; quall.l:oc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Wilburn C. Dibling, Jr., do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Public Library Board, for a term ending June 30, 2009, according to the best of
my ability (So help me God).
Subscribed and sworn to before me thisdiiy of 412006.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
,
O...J-f ¿¿t;;:
, CLERK Ii r
BY
1..'("I.I:RK'[MTA·CKF\\'I'¡):nh :J.!~d leaving .;;er\':.:c·:"(l;l ru,llC' liDror~ b(l¡).rdN..ï!bum c: Dihling Jr fJfJ O:Il!l.Jll':
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.\\".. Room 456
Roanok,'. VU'ginia24011-153(,
Tekplh'lll': IS";f)¡ ~:'\J-~S"¡ J
Fax: r)_íl)¡ ð~:;-11";5
F-[,wiJ. dt'rk~ t"j rl'al1tl¡"t·.\;I.l!~
. STEPHANIE M. MOO"!, CMC
Deputy CIIY Clerk
'IAR\" 1: P,'RKER. OIC
0:.\ C/::rk
SIIHU /'i. 11.\RHIAI'
.';"'~¡"'!;Jnl City ("icrk
September 7, 2006
File #15-110-230
Wyona M. Lynch-McWhite, Chair
Roanoke Arts Commission
2012 Berkley Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Lynch-McWhite:
This is to advise you that George A. Kegley has qualified as a member of the
Roanoke Arts Commission for a term ending June 30, 2009.
Sincerely,
Â~,..~~jN-·'~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Judith M. St. Clair, Secretary, Roanoke Arts Commission
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George A. Kegley, do solemnly affirm that I will support· ,the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Arts Commission, for a term ending June 30, 2009, according to the best of my
ability (So help me God).
~~ç' ~.~
Subscribed and sworn to before me this 1- hay of Aµt;ti]2006.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
B~~
-:è...,.:r'i
, CLERK
L: l"LI~RK\DATAC"-I:\\·I·(lõ.lth anll leaVing scr\"1i:c'..\rb ("tlmr.lbsilln·(ìl'llr~1.: Kl'g!cy tluth (¡ll d\K
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church. Avenue. S.\\'.. Rnom 456
R03TlIlkc. Virginia 24011-153ó
T.:IL"pli0m': (:'.j(l! ~.:'_~-:.:'i.. I
F::;x: l5-i(I¡ S~.ì 1145
E-I1l::il: Ckík(::Ií.i.nl"l]wh"\"'LLI~
STEPHAI'IE ,I. '1001', Ole
Deputy eil) Oeil,
SIIElI.A .'i. HARD1""
.-\:-.~bl: 1I Cit~ Clerk
September 7, 2006
File #15-110-202
William C. Holland, Chair
Personnel and Employment Practices Commission
1450 Forest Park Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. Holland:
This is to advise you that William L. Lee has qualified as a member of the
Personnel and Employment Practices Commission, for a term ending June 30,
2009.
Sincerely,
~h\.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Keli M. Greer, Secretary, Personnel and Employment Practices
Commission
I...'C[.ERK·,;JI\T/I.'CKI'.\\·I·A,~(11 and 1c3\"ill~ ser\·'('e.per~'II1Il(1 and Cll1pi('~ln(T1l poc·:.-,. ':"1l~lTlis~i(lll\willi3m I l.ee q1l3Iirlh.',·
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William L. Lee, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2009, according to the best
of my ability (So help me God).
~~.-
~-' k
Subscribed and sworn to before me this M day of ¥ 2006.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ýfr CO) ,CLERK
J .:\l'I.FRK\DA TA'.CKlWI\uath and lea\'ing $cmcc personnel and cmploym."Il1 prul.:lil.:l.:s ~ommjs~iolt",\Vitliam L Lee (lath,dlll'
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
~IARY F. PARKrR. OK
Cily Cle! ;
215 Church Avenue. S.\V,. Room 456
Roanoke. VlTginia2-tOJ.l-1536
Teleph\']~:': (:'i-ln¡ l;:5.~-~).. 1
b:c 1.5.: O¡ ~5':-11·1:'
E-IlHIII: l·kr\..'¿:CI.m¡lntl"C.,",l.l:~
STEI'H,\I'IE \1. \100". CMe
LkplllY (,ir) Clerk
SHEILA ~. IIA,RTMAr-;
A¡;~I!>I:lnl Cily Clerk
September 7,2006
File #15-110-304
Sharon Hicks, Co-Chair
Youth Services Citizen Board
3109 Forest Park Boulevard, N. W.
Roanoke, Virginia 24017
Dear Ms. Hicks:
This is to advise you that Michael E. Smith has qualified as a member of the Youth
Services Citizen Board, for a term ending May 31,2009.
Sincerely,
~n"Mcv
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael E. Smith, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board for a term ending May 31, 2009, according to the best of
my ability (So help me God).
'-4~- c. ~
Subscribed and sworn to before me this 2.5 day of ~l.t.ê...sí2006.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~~
::Þ &t. -r.,
CLERK I
L:{~LEHJ\.'.D:\TA\C"'E\\'I'\)"lh ~I1J ki.l\'ing ~Cl"\ iccYoUlh Ser Citi('~·n ßuarJ\\fil:hi.lcl SmiLh oJ-lh 51jl).Ùl1C
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #60-133-236
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37520-090506 authorizing acceptance of
funding for the Regional Drug Prosecutor's Office from the Compensation Board of
the Commonwealth of Virginia; and authorizing acceptance, execution and filing of
appropriate documents to obtain such funds, in the total amount of $100,093.00.
The above referenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
~M.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
L:ICLERKIDATAICKEW1IAGENDA CORRESPONDENCElagenda correspondence 061Sepl 061Sepl5 06 corr.doc
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37520-090506.
A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's
office from the Compensation Board of the Commonwealth of Virginia ¡md authorizing the
acceptance, execution. and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office
in the total amount of$1 00,093 .00 from the Compensation Board of the Commonwealth of Virginia
through June 30, 2007.
')
..
The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to forn1 by the City Attorney.
3. The local share for Fiscal Year 2006-2007 shall be in the amount ofS27,334.00.
4. The City Manager is further directed to furnish such additional infonnation as maybe
required in connection with the acceptance of the foregoing funding or with such project.
ATTEST:
~M.~
~ City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #60-133-236
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No.3 7521-090506 appropriating funds
from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, and
amending and reordaining certain sections of the 2006-2007 Grant Fund
Appropriations. .
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006, and is in full
force and effect upon its passage.
Sincerely,
~M.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
L:lCLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061Sept 06\Sept 5 06 corr.doc
~,~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37521-090506.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the
Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2006-2007
Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
ICMA Match
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Postage
Other Rental
Revenues
Regional Drug Prosecutor FY07-Comp Board
Regional Drug Prosecutor FY07 -Local Match
35-150-5133-1002
35-150-5133-1105
35-150-5133-1116
35-150-5133-1120
35-150-5133-1125
35-150-5133-1126
35-150-5133-1130
35-150-5133-1131
35-150-5133-2020
35-150-5133-2030
35-150-5133-2042
35-150-5133-2044
35-150-5133-2160
35-150-5133-3075
35-150-5133-5133
35-150-5133-5134
$ 81,230
12,274
1,300
6,215
8,280
494
992
21
2,000
4,171
200
1,000
250
9,000
100,093
27,334
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
. '1v\. ~
City Clerk.
1)( "..\1.1) S. C..\LllWCLL
(.1 I,"\. \.' \n~\ \T Al r I-r~ A r rURNl Y
Af.';,\ Ct lPr ;¡'¡O TII. No. BS.l ~(,:!(,
F,\\ IIS.I-l ~111
()rrICT or THr 0 ),\.1,"v10-"':\Vh\LTI /'S r\TTn~NI:-Y
.~ 1.. C1IUR.CH ¡\\'ENU[
f{( )r\NOKE, VII{( ;1.'\.,1:\ l..Wl h
September 5, 2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason. Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Acceptance of Funding for Drug Prosecutor
Federal funding was made available to the State of Virginia to be used for the development of
several Multi-Jurisdictional Special Drug Prosecutors statewide. The positions were developed to
coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate
prosecutions, enhance the recovery of criminal assets, and utilize federal, state and local
resources to assure maximum prosecutorial effectiveness and to provide specialized prosecutorial
resources to the regional drug enforcement effort. The Commonwealth's Attorneys of Craig
County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on
October 9,1987, to the Commonwealth's Attorneys' Services Council, the State agency
responsible for the administration of the grant money to fund a Multi-Jurisdictional Special Drug
Prosecutor. City Council accepted the Multi-Jurisdictional Special Drug Prosecutor Grant in April,
1988, and a full-time Special Drug Prosecutor was hired in July, 1988 Annual re-application for
this funding is required.
On April 15, 1994, funding for the Drug Prosecutor's Office was transferred from the
Commonwealth's Attorneys' Services Council to the Compensation Board. The Compensation
Board approved funding for the Drug Prosecutor in the amount of $100,093 on June 28, 2006, and
funding will continue through June 30,2007. The local match is $27,334 for a total of $127,427.
Funding for the local share is available in General Fund - Transfer to Grant Fund (account number
01-250-9310-9535) .
Honorable Mayor and Members of Council
September 5. 2006
Page 2
Recommended Action(s):
Accept funding from the Compensation Board in the amount of $100,093 with the City providing
local match funding in the amount of $27,334. Authorize the City Manager to execute the requisite
documents to obtain the funding from the Compensation Board. All such documents shall be
reviewed and approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for $100,093 in state
grant funds and $27,334 in local match. to transfer local match from the General Fund Transfer to
Grant Fund account (01-250-9310-9535), and to appropriate funding totaling $127.427 per
attachment 1 in accounts to be established by the Director of Finance in the Grant Fund.
Respectfully submitted,
Donald S. Caldwell
Roanoke City Commonwealth's Attorney
DSC:sj
Attachment
c: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall. Director of Finance
Sherman M. Stovall, Director of Management and Budget
Sheri K. Jones, Assistant Commonwealth's Attorney
Attachment 1
Program Accounts
1002
ReguJ.ar ::::;:-.~)l:)yee s¿:¡ I a.:~ies
.1 ~..::;:J
City - ReLire~er:t
L~5
Jc.:~~A - [·lùt.ch
1. :'2:')
::"!CA
·l1.~S
r·1eC:.i ca2 _nS~l.raLC")
ll:n
Jerltal :nS~lranC0
lUll
L':'Le 2::nS'.J~:2:·1Ct=:
113~
Lorlg 'l'~rrn Dlsab.¡li~y J"ns.
2028
Te::'epì-:c,ne
203!:
Adr~1~is:ra~iv2 S~Jppijes
;~ 0 11 ,:
D~e~ & I~errlb~rs¡)ip
~.160
PDS:-:c1Çlé
2044
rr~ajn~:lg ~ Dev~~G~~e~~
jOï:1
()t!~er i~.f:':·lL21
TOTAL
$8l,;'3~J
$1~~, 2~i4
$ 1,3CC
~;:: G, 2.1 ::'
$ 8,2~3C
~ 4 91
.,..
c 00'"'!
" -" .IL
'0 ¿ "
,
s " 0:)0
, ¿. ,
~ , 17 1
.,. " ,
,. ..~ (.... (,
" ~'.JV
:";J ):1C
.s 1.,OCC:
L:!,OO.Q
$~2.7,427
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
!'\oc] C. Taylor Municipul Building
21~ Church A\"t:'l1l1t', S.\V., ROl)1ll 364
ROclIHlKC, Virginia 2..Wl1-1'~n
"J l,J...·plwlll.': (5·U)1 S:;.~-2.~.~:1
-:,1:\.: (SolU) !oi:'.ì-II~~
City \\'d~: \n\,\\ .n.l.1I1l')..('\·,1.~:'I\·
September 5, 2006
Honorable C. Nelson Harris, Mayor
Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Brenda L. McDaniel, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Acceptance of Funding for Drug
Prosecutor C006-0004
I concur with the recommendation from Donald S. Caldwell, Commonwealth
Attorney, for the City of Roanoke, with respect to the subject reference above and
recommend that City Council accept funding from the Compensation Board in the
amount of $1 00,093 with the City providing local match funding in the amount of
$27,334 and authorize the City Manager to execute the requisite documents to
obtain the funding from the Compensation Board.
Also adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $100,093 in state funds and $27,334 in local match, to transfer
local match from the General Fund Transfer to Grant Fund account 01-250-9310-
9535 and appropriate funding totaling $127 ,427 in accounts to be established by
the Director of Finance.
Darlene L. Bu
City Manager
DLB:sm
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #60-133-236-502
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37522-090605 authorizing acceptance of a
Victim/Witness Assistance Program grant from the Commonwealth of Virginia
Department of Criminal Justice Services, in the amount of $115,117.00 for fiscal
year 2006-2007; and authorizing execution of any required documentation on
. behalf of the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
~'M.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
L:\CLERK\DATA\CKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Sept 06\Sept 5 06 corr.doc
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37522-090506.
A RESOLUTION authorizing acceptance of a Victim/Witness Assistance Program grant from
the Commonwealth of Virginia Depanment of Criminal Justice Services, and authorizing execution of
any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City Manager is hereby authorized on behalf of the City to accept from the
Commonwealth of Virginia Department of Criminal Justice Services a Victim/Witness Assistance
Program grant in the amount of $1 15,117.00 for Fiscal Year 2006-2007, such grant being more
particularly described in the letter of the City Manager to Council dated September 5, 2006.
2. The local cash match for Fiscal Year 2005-2006 shall be in the amount of$26,958.
3. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a fOlm approved by the City Attorney.
4. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance of the
foregoing grant or with such project.
ATTEST:
t4L~ In fY[~
~ City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #60-133-236-502
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37523-090605 appropriating funds
from the Commonwealth of Virginia for the Victim/Witness Program Grant, and
amending and reordaining certain sections of the 2006-2007 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006, and is in full
force and effect upon its passage.
Sincerely,
~rn.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
,
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Sherman M. Stovall, Director, Office of Management and Budget
Frank E. Baratta, Budget Team Leader
L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061Sept 06\Sept 5 06 corr.doc
~
vs
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. .37523-P90506. f . . .
AN ORDINANCE to appropriate funding from the Commonwealth 0 Virginia for
the Victim Witness Program Grant, amending and reordaining certain sections of the 2006-
2007 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Grant Fund
Contingency
Grant Fund
Appropriations
Regular Employee Salaries
City Retirement
ICMA Retirement
ICMA Match
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Business Meals and Travel
Postage
Revenues
Victim Witness FY07 - State
Victim Witness FY07 - Local Match
01-250-9310-9535
01-300-9410-2199
35-150-5120-1002
35-150-5120-1105
35-150-5120-1115
35-150-5120-1116
35-150-5120-1120
35-150-5120-1125
35-150-5120-1126
35-150-5120-1130
35-150-5120-1131
35-150-5120-2020
35-150-5120-2030
35-150-5120-2042
35-150-5120-2044
35-150-5120-2144
35-150-5120-2160
35-150-5120-5120
35-150-5120-5121
$ 1,287
(1,287)
96,815
9,602
3,111
1,950
7,794
13,041
758
1,181
296
1,160
1,000
75
2,354
1,018
1,920
115,117
26,958
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEC::T: .... .
~r) . \1\_ .
fl.W¡#C"";' !...~) Y\ . ~->--
~ City Clerk.
f.l( )" ·\1 I 1 .'_ C,\LD\V[L1_
, f 1,\.l!\\III'\:\\'l::\I.II- "<":\TTIW·,l',
.'\:':1 \ (:l.'1 'I ~"¡(l r~l. ,'-1", /'..-;.;_.'1>.'1>
17,\ II', l . ~(ll
CITY OF ROANOKE
UI rUT 1)[" n-II: (·o,\·1,\.\C)-"":\\'L-\LTII'S AI rnl~,'I'Y
.~ I'~ <.:lll JR.U 1,\VI-Nl.II-
I~(l¡\-"":()"[, \'11~(jll'\Jl^ :'·H,ll(,
September 5, 2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Acceptance of the Roanoke City
Victim Program Grant
Background:
The VictimlWitness Assistance Program has been awarded a twelve month $115,117 grant
(#07-M8554VW06) for July 2006 through June 2007. The grant from the Department of
Criminal Justice Services (DCJS) will allow the VictimlWitness Assistance Program to
continue to provide comprehensive information and direct services to crime victims and
witnesses in accordance with the Virginia Crime Victim and Witness Rights Act.
The VictimlWitness Program continues to operate with a full-time coordinator for the Circuit
Court, as well as one full-time assistant for the Juvenile and Domestic Relations Court and
one full-time assistant for the General District Court. A summary of FY 02-03, 03-04, 04-05
and 05-06 contacts documents the services of the program (see Attachment A).
The VictimlWitness Program is coordinated by the Office of the Commonwealth's Attorney.
Considerations:
The cost to the City for grant #07 -M8554VW06 would be $26,958 as a local cash match for
a total grant budget of $142,075. The local cash match is an increase of $1 ,287 from FY
2005-2006. The local cash match in the amount of $25,671 is included in the General
Fund FY 2006-2007 adopted budget in the Transfer to Grant Fund account (01-250-9310-
9535). The additional local cash match in the amount of $1,287 is available in the City
Manager's Contingency account (01-300-9410-2199).
Recommendations:
Accept the VictimlWitness Grant #07-M8554VW06 of $115,117 with the City of Roanoke
providing $26,958 as a local cash match from the funding provided in the Transfer to Grant
Fund account and the City Manager Contingency Fund account.
Authorize the City Manager to sign and execute all appropriate documents, approved as to
form by the City Attorney, to obtain Grant #07-M8554VW06.
Adopt the accompanying budget ordinance to establish revenue estimate of $115,117 in
state grant funds and $26,958 in local match in the Grant fund, to transfer local match
totaling $26,958 from the General Fund and to appropriate funding totaling $142,075 per
Attachment B in accounts to be established by the Director of Finance in the Grant Fund.
Donald S. Caldwell
Commonwealth's Attorney
DSC:jls
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Mary F. Parker, City Clerk
Victim Witness Coordinator
ATTACHMENT A
Victim Witness Assistance Program
Service Summary
Service FY FY FY FY
02-03 03-04 04-05 05-06
1. Total Victims Contacted 614 1218 965 1,367
2. Total Witnesses Contacted 13 257 19 27
3. Case Disposition, Case Status
& Advance Notice of Proceedings 3,593 6,629 3,770 5,663
4. Intercession Services with Schools,
Employers, or Collection Agencies 30 43 37 53
5. Crisis Intervention 49 107 113 220
5. Referral and Assistance with the
Criminal Injuries Compensation Fund 122 287 198 306
7. Restitution Assistance 882 1,845 1,560 2,012
8. Explanation of Steps in Criminal
Justice System and Criminal Justice
Process Options 581 1 ,498 1,142 1,823
9. Courtroom Tours or Explanations 295 792 413 459
10. Criminal Justice Process Support 415 988 762 1,091
11. Notification Services & Explanation
Regarding Prisoner Custody Status 54 138 135 63
12. Protection Services & Explanations 305 632 745 1,174
13. Appeal/Habeas Corpus Services 13 19 3 4
14. Educational Brochures and Pre-Printed 2,850 5,454 2,757 4,318
Information
15. Amount of Restitution Collected $164,874 $110,976 $116,894 $138,450
16. Amount of Compensation Awarded
to Victims from the Criminal Injuries
Compensation Fund $78,028 $59,275 $45,610 $84,512
Statistics listed on this page reflect some of the services being counted by the Victim Witness Program as
required by the Department of Criminal Justice Services.
ATTACHMENT B
PROGRAM BUDGET
1002 Regular Employee Salaries $ 96,815
1105 City Retirement $ 9,602
1115 ICMA Retirement $ 3,111
1116 ICMA Match $ 1,950
1120 FICA $ 7,794
1125 Medical Insurance $ 13,041
1126 Dental Insurance $ 758
1130 Life Insurance S 1,181
1131 Disability Insurance $ 296
2020 Telephone $ 1,160
2030 Administrative Supplies $ 1,000
2042 Dues and Memberships $ 75
2044 Training and Development $ 2,354
2144 Business Meals and Travel $ 1,018
2160 Postage $ 1.920
TOTAL $142,075
..- ---
(/-:.,;;Y.':ii~.§::~
'.... ,. ,~"..
'~,!. - ti?~..
\.~~ .,...
:7~~ . I
'..' ">;·'~:·'.L'\: ~:.~:./
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
;\oc/ C. -rav!." Mllnicipalllllilding
21~ Church AVt'IlUl\ S.\V., Ronn136-t-
ROclllOkc, Virginia 24011-1::;91
'J L' l'pl1t1n¡': (f.¡.. .nl ¡'¡:;.'-2.1.1:-:
F,n: (:," '(1) ...¡r,1-11.1:-,
Cit\' \\'l,b· \\'\\'\\·.hl,lIll1kt'\·,1.)~,)\·
September 5, 2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason. Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Acceptance of the Victim Program
Grant
I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney for
the City of Roanoke, with respect to the subject reference above and recommend that City
Council accept the Victim/Witness Grant !t07-M85 54VW06 of $11 5,117 with the City of
Roanoke providing S26,958 as a local cash match from the funding provided in the
Transfer to Grant Fund account and the City Manager Contingency Fund account. The City
Manager shall sign and execute all appropriate documents, approved as to form by the
City Attorney, to obtain Grant #07-M85 54VW06.
I also recommend adopting the accompanying budget ordinance to establish revenue
estimates of $115,117 in state grant funds and $26,958 in local match in the Grant fund,
to transfer local match totaling 526,958 from the General Fund, and to appropriate
funding totaling $142,075 per Attachment B in accounts to be established by the Director
of Finance in the Grant Fund.
~
Darlene L. B
City Manage
DLB:jb
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
C006-0006
,.<T~i~\
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
R,xUlokc. Virginia 2' () 1-1536
Tckpht.nc: ()-IU) ::::'i.':\-:!5.. ]
F:~x: 1.:'i4(l) };5J-II.:l.~
E'Ill:¡iJ: clc:"\.; l~'(·i.ror1l1l)kt' .\·~l.ll!'-
STEPHM'IE M. MOO:;. ole
Dt'puly Cil~ Clerk
'lAKY F. PARKER. CI\·lC
CITY Ckl"
SHEILA r<. IIARHIAI'
A~~i~(¡]n[ Cil) Clerk
September 7, 2006
File #40-337
John K. Tanner, Chief
Voting Section
Civil Rights Division
Room 7254 - NWB
Department of Justice
950 Pennsylvania Avenue, N. W.
Wahsington, D.C. 20530
Dear Mr. Tanner:
I am enclosure copy of Ordinance No. 37524-090506 temporarily changing the·
polling place for Lee-Hi Precinct from Covenant Presbyterian Church, 1831 Deyerle
Road, S. W., to Windsor Hills United Methodist Church, 3591 Windsor Avenue, S. W.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006, and is in full
force and effect upon its passage.
Sincerely,
~~~.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Enclosure
L:ICLERKiDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Sepl 06\Sept 5 06 corr.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #40- 337
Beryl Y. Brooks
General Registrar
Roanoke, Virginia
Dear Ms. Brooks:
I am attaching copy of Ordinance No. 37524-090506 temporarily changing the
polling place for Lee-Hi Precinct from Covenant Presbyterian Church, 1831 Deyerle
Road, S. W., to Windsor Hills United Methodist Church, 3591 Windsor Avenue, S. W.
The above referenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006, and is in full
force and effect upon its passage.
Sincerely,
~'N.~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: The Reverend Carl T. Tinsley, Sr., Secretary, Roanoke City Electoral Board
Jesse A. Hall, Director of Finance .
L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061Sepl 061Sepl5 06 corr.doc
~::þ
~
1;-.1 THE COLf?\:ClL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37524-090506.
A>I ORDINANCE temporarily changing the polling place for Lee-Hi Precinct from Covcnant
PreSb}1erian Church, 183 I Deycrle Road, S.W., to Windsor Hills United Methodist Church, 3591
Windsor Avcnue, S.W.: and dispensing with the sccond reading of this ordinance.
WHEREAS, Covenant Prcsb}1Crian Church, the polling place for Lee-Hi Precinct, will be
unavailable for the gencral election on J\ovcmber 7 due to construction at the church;
WHEREAS. by Rcsolution dated August 24, 2006, the Roanoke City Electoral Board has
recommended the establishment of a temporary polling place for Lee-Hi Precinct at the Windsor
Hills Uniled Mcthodist Church, 3591 Windsor A venue, S.W., and such temporary polling place is
located within such precinct as required by §24.2-31 0, Code of Virginia (1950), as amended; and
WHEREAS, the Electoral Board has givcn notice of such emcrgency relocation of polling
place 10 the State Board of Elections and has obtained approval of such change from the Board
pursuant to §24.2-3JO.D., Code of Virginia (1950), as amended, andthe Electoral Board will give
notice of this change in polling placc by mail to all registered voters in the Lee-Hi Precinct at least
¡¡neen (15) days prior to all elcctions, and public notice of such changc, pursuant to §24.2-306, Code
of Virginia (1950), as amendcd;
THEREfORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Notwithstanding §IO-77, Code of the City of Roanoke (1979), as amcnded, the
polling placc for Lec-Hi Precinct shall be relocated from Covenant Prcsbyterian Church to Windsor
Hills United Mcthodist Church, 359 Windsor Road, S.W., for the November 7 general elcction.
2. The City Clerk is directed to forward attested copies of this ordinance to Beryl Y.
Brooks, General Registrar, so that notice of this change in polling place can be mailed to all
registered voters of Lee-Hi Precinct, and to the Chief, Voting Section, Civil Rights Division, United
States Department of Justice.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~~.~
~ CityCJerk.
Memorandum
To: Mary r. Parker, Cily Clerk
Cc: Darll.:llc Burcham, City \lanagcr
From: Beryl Y. Brooks. General Registrar
Date: Xi29f200(,
Rc:
Dut: to l..'onslrUt:tion, schcduh:d tû b~gin sometime this filII. allh~ I.cc-Hi precinct the Roanoke City
Electoral Hl)ani is n::qucsting approval for a IL'mporary change. The currcmlol.:atioTl of the precinct is
ocatl.:d at Covenant Prcshyh:rian Church and we an.: requesting to move it to \Vimlsor Hills United
\1cthl)disl Church. (See fl.'solutioll attachcd).
Nonllally SL'dioTl 24.2-JOÓ of the Virginia Election Laws. ",.·hi<..·h prohibits LIS from moving a polling
place."60 days before an election and without prior i.lppfl)\'al of the Justice Department. would he in allèct.
Due to the difficulty in finding a suitable public huilding the til11l: constraints callnot be met ami it is
nc<.'cssary to halllll¡,; tltis h::mporary change as an l:mergency ~hangc of polling pla~e. UnJI..'r SI..,ction
24.~-~~ 1 on in th~ l.:vcnt uf an ~mergel1cy situalion lhe Electoral Board is rl:<.J.uir~d to lind a new lo~ati()n
wil.h prior approval101flhe StJte Board of Fh:ctiolls.
\Vi..' an.~..iç'liul.:sting [hat ltùs matter be hn)ughl bd"Òre City Coullcil at thl.: next available public 111~l.:ting..
The Ja\'1/requircs that I nolify the puhli~ of any changC', 110 laler than 15 days prior to ckdion. Although J
am still rcquirL'd 10 suhmit for exp~dilL'd ;1ppnwal tì'om the Justk~ D~parlll1l.:nt. I have to procèed with lhe
movc as í.Ippru\·L'd by State Board. The arrfl.1pnatc notitk~ltion has been Illf\v:lrded 10 the Cily AUorm:y
for suhmissilln to 1.)(.'partlllC'llt ofJu:,tic¡,;.
Thank YlHI. 1<.lr your cooperation and iryou hJVC questions or suggestions. rki.ls~ callmc at X 1037.
BYfJ:
/\.tti.l~hl11ent
"..'--:.
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, :
1
ELECTORAL BOARD
21) Church AVt-'nur., SW, Room 10<)
Ro;moke, Vir~irti;l 2/,011
PO Box 1°95
Ro;:¡noke, Virginia .~lfl10~i
5/10.853.2281 fax: ~/lo.R53.10:!5
F. GORDON HANCOCK
(h,",i"r"".1:l
DIERDRE . MARTIN
\Jic~ ct·:"¡irrn.-õ 1
CARL T. TINSLEY, SR.
Sc(rct.:-;"v
RESOLUTIOl\
ROANOKE CITY ELECTORAL BOARD
August 24, 2006
The Roanoke City Electoral Board in a meeting held on August 2, 2006 voted
unanimously to seek Department of Justice approval to move the following precinct for
the reason staled as follows:
[)uc 10 renovations scheduled to begin this fall the Lee-Hi precinct located at Cownant
Presbyterian Church, 1 S31 Deycrle Rd.. will not be available for llse as a polling place
for the I\ovember 7, 2006, General Election. The Electoral Board has agrced to seck the
f()llO\ving temporary change.
Temporal'\' ehan!!c - From: Covenant Presbyterian Church
1831 Dcycrle Rd., S.W.
Roanoke, V 1\ 24018
To: Windsor Hills United :'vlethodist Church
3591 Windsor Rd.. S.W.
Roanoke, VA 24018
elM! ;f;1 \
Carl T. Tinsley, Secretary
Roanoke City Electoral Board
! i.~ . ;~·.-~.-tf;: ;::~.~:: ;:..:;-.~-. :,-
. ""'.'<."
08-23-2005 14:08 8RILC 5403429505
PAGE2
-1
,---
I Virginia Polling Placc S\IfVCY
Genernllnformation Form
This survey form is to be completed for each polling site. Each survey question has either a
series of check boxes or a write-in space. Remember that a "No" response does not
necessarilv equal an inaccessible condition. Respond to every question exactly as written. Feel
free to make notes beside each question; however, every question requires a response.
Questions regarding restroom standards are not included. Restroom accommodations are not
required for public use on Election Day. Should a local election board employ a poll worker who
requires an accommodation; the State Board will provide guidance on a case by case basis.
The survey form is meant to look primarily at the physical accessibility of the polling place and
does NOT include voting machines.
1. Administrative Information
SurveYDateP~ /~/Öl(i)~ Locality:uJ~oJ.J)SOR. IJ:ll:s 4N~ f~O mc././.loDts
Precinct #: 0.3 S Precinct Name: L££. - l-/:c ' Q. H >4.tI!:.c.1(.
Su rveyor: C u.~ 4. , ~ W t:\ L.k Ul.-
Phone: _(SilO) 3 q2.. - /2. 31 Email: C w.o,u:..(.,1...W ß¡(JU.... 0'-'1 -
Type of election or building official present for survey:
D Electoral Board Member D Electoral Board Staff
[ðGeneral Registrar D Registrar Staff
D Officer of Election D Election Volunteer
o Other Building Staff 0 Other:
D None
Name of election or building official present for survey: fYlR,5· ~.e.aJk.s
Wi· o..!\JSolL µ<~lt <; v.t..I~t.µ) M1...-I-lIoð:6.-+ ~J\.",-.....a'
Polling Place Name: Addrf!SS:~.5"'ì \ vJ ,- v..J\)&l1L RQ.
i<-DA.~L JA 2'-10/8
Type of building:
o Private School
[Jl15h u rch
D Private Senior/Civic Center
[J Fire/Rescue Station
C Other Public Building
(\'\<;..dS S"¡"At-l~YÄrz\)..s
o Public School
D Private Business
o Public Senior/Civic Center
o Government Building
.' D·Other,. -- . ..
-'___ J '':'L':' ~,:...-' ..... . _ .. ._.,"... . ,
rOF2- A c:.1:. t" ~:;s ;(~) ;i.. Î d..¡. -(
ct--
Revised 6/9104
fa.ö\"-l v.1Øó
CITY OF ROANOKE
Office of the City Çlerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #60-166-237
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37525-090506 authorizing the City Manager
to execute the Grant Agreement with the Virginia Employment Commission for
Program Year 2006 in order for the City to continue as the grant recipient of
funding for the Workforce Investment Act for Area 3, as more fully set forth in a
letter from the City Manager addressed to City Council under date of September 5,
2006.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
}~~. -~) h\. ~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane Conlin, Director, Human Services/Social Services
L:\CLERKlDATA\CKEW1IAGENDA CORRESPONDENCE\agenda correspondence 06\Sepl 06\Sep15 06 corr.doc
~I\/
': I ~/
i) .r
,.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37525-090506.
A RESOLUTlO).! authorizing the City Manager to execute the Grant Agreement with the
Virginia Employment Commission for Program Year 2006 in order for the City to continue as the
grant recipient offimding for the Workforce Investment Act for Area 3.
WHEREAS, the City of Roanoke is the grant recipient for Workforce Investment Act
("WIA') tùnding and City Council must appropriate funding for all grants and other monies received
in order for the Western Virginia Workforce Development Board to administer WIA programs;
WHEREAS, the Western Virginia Workforce Development Board administers the federally
funded Workforce Investment Act for Area 3, which encompasses the counties of Alleghany,
Botetourt, Craig, Franklin, and Roanoke, and the cities of Covington, Roanoke, and Salem: and
WHEREAS. the Virginia Employment Commission is the recipient of such funding from the
U. S. Department of Labor and has submitted a WIA agreement for the City of Roanoke to continue
to be the grant recipient for \VIA Area 3 for Program Year 2006. to be operated by the Western
Virginia Workforce Development Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
I. The City :\1anagcr is hereby authorized on behalf of the City to execute the Grant
Agrecment with the Virginia Employment Commission for Program Year 2006, such grant being
morc fully described in the Jetter of the City Manager to' Council dated September 5, 2006.
2. The fOI1l1 of said agreement, and any necessary amendments thereto, shall be
approved by thc City Attorney.
A TrEST:
~'-M.~
~~ City Clerk.
K iME^~t:R!:S,V.1A GRANT ~006 DOC
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File # File #60-166-237
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37526-090506 appropriating
additional funds from the Commonwealth of Virginia for the FY07 Workforce
Investment Act Grant; and amending and reordaining certain sections of the 2006-
2007 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006, and is in full
force and effect upon its passage.
Sincerely,
Å~~ ; ~1Y7. n-,¡ /I)V
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
Rolanda B. Russell, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane Conlin, Director, Human Services/Social Services
L:ICLERKIDATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 06\Sept 06\Sept 5 06 COfT.doc
~Y- ')
I
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2006.
No. 37526-090506.
AN ORDINANCE to appropriate additional funding from the Commonwealth of
Virginia for the FY07 Workforce Investment Act Grant, amending and reordaining certain
sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Administrative - Regular Employ Wages
Administrative - Part-time Wages
Administrative - City Retirement
Administrative - FICA
Administrative - Medical Insurance
Administrative - Dental Insurance
Administrative - Life Insurance
Administrative - Professional Services
Administrative - Dues & Subscriptions
Administrative':'" Food
Administrative - Equipment Rental
Administrative - Other Rental
Administrative - Travel
Administrative - Supplies
Administrative - Insurance
Administrative - Leases
Administrative - Equipment
Administrative - Telephone
Adult - Regular Employ Wages
Adult - Part-time Employ Wages
Adult - City Retirement
Adult - FICA
Adult - Medical Insurance
35-633-2330-1002
35-633-2330-1004
35-633-2330-1105
35-633-2330-1120
35-633-2330-1125
35-633-2330-1126
35-633-2330-1130
35-633-2330-2010
35-633-2330-2042
35-633-2330-2060
35-633-2330-3070
35-633-2330-3070
35-633-2330-8052
35-633-2330-8055
35-633-2330-8056
35-633-2330-8058
35-633-2330-8059
35-633-2330-8090
35-633-2331-1002
35-633-2331-1004
35-633-2331-1105
35-633-2331-1120
35-633-2331-1125
S 4,000
3,000
1,000
536
1,000
100
100
1,000
200
200
1,000
150
1,231
500
1,000
1,000
1,000
500
3,000
1,000
500
306
300
Adult - Dental Insurance
Adult - Life Insurance
Adult - Disability Insurance
Adult - Food
Adult - Leases
Adult - Other Rental
Adult - Travel
Adult - Marketing
Adult - Supplies
Adult - Contractual Services
Adult - Leases
Adult - Telephone
Dislocated Worker - Regular Employ Wages
Dislocated Worker - Part-time Employ Wages
Dislocated Worker - City Retirement
Dislocated Worker - FICA
Dislocated Worker - Medical Insurance
Dislocated Worker - Dental Insurance
Dislocated Worker - Life Insurance
Dislocated Worker - Disability Insurance
Dislocated Worker - Food
Dislocated Worker - Leases
Dislocated Worker - Other Rental
Dislocated Worker - Travel
Dislocated Worker - Marketing
Dislocated Worker - Supplies
Dislocated Worker - Contractual Services
Dislocated Worker - Leases
Dislocated Worker - Telephone
Revenues
Workforce Investment Act Grant FY07
35-633-2331-1126
35-633-2331-1130
35-633-2331-1131
35-633-2331-2060
35-633-2331-3070
35-633-2331-3075
35-633-2331-8052
35-633-2331-8053
35-633-2331-8055
35-633-2331-8057
35-633-2331-8058
35-633-2331-8090
35-633-2332-1002
35-633-2332-1004
35-633-2332-1105
35-633-2332-1120
35-633-2332-1125
35-633-2332-1126
35-633-2332-1130
35-633-2332-1131
35-633-2332-2060
35-633-2332-3070
35-633-2332-3075
35-633-2332-8052
35-633-2332-8053
35-633-2332-8055
35-633-2332-8057
35-633-2332-8058
35-633-2332-8090
35-633-2330-2330
10
10
5
87
100
50
500
1000
100
38,243
443
50
4,000
1,000
500
383
300
10
10
5
91
100
30
500
1,000
100
103,426
400
100
175,176
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~m,~
J),ñ City Clerk. .
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Nllel C. Tayl(\I MlInicip~ll Building
21 ~ Church t\ \'enue, ~. 'W., I{()(lnl 36,*
RnalwkL'. Virginitl 2..J.011-151)1
Tdt.:'I'!hl11l·: 1:-·1ll1 ¡:':'.Î-2.n.>
¡:,lX: ('.Jll¡ S;1-] 1.1....
("il\ \\'~'b: \'·\'·\\'.n\aJhl¡"'l·\·d.~ll\
September 5;, 2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council,
Subject: Funding for Western Virginia
Workforce Development Board Work-
Force Investment Act (WIA) Programs
Background:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council must appropriate the funding for all grants and
other monies received in order for the Western Virginia Workforce Development
Board to administer WIA programs. The Western Virginia Workforce
Development Board administers the federally funded Workforce Investment Act
(WIA) for Area 3, which encompasses the counties of Alleghany, Botetourt,
Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through no
fault of their own:
· Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults; and
· Businesses in need of employment and job training services.
Honorable Mayor and Members of City Council
September S, 2006
Page 2
The Western Virginia Workforce Development Board has received a Notice of
Obligation (NOO), from the Virginia Employment Commission, allocating
$50,782 for the Adult Program which serves economically disadvantaged
adults, and $124,394 for the Dislocated Worker Program which serves workers
laid off from employment through no fault of their own, for Program Year 2006
Uuly 1, 2006 - June 30, 2008). Ten percent of the aforementioned totals are to
be allocated to the administrative function of the Western Virginia Workforce
Development Board.
Considerations:
. Program Operations - Existing activities will continue and planned
programs will be implemented.
. Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City. The attached listing
indicates the accounts to which funding may be appropriated.
Recommendations:
Accept the Western Virginia Workforce Development Board Workforce
Investment Act funding of $175,176, for Program Year 2006, and appropriate
the funding in accounts to be established in the Grant Fund by the Director of
Finance. Establish corresponding revenue estimates in the Grant Fund as well.
Darlene L. B cham
City Manager
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
CM06-00155
Western Virginia Workforce Development Board 2006-2008 Budget Allocation
Org.
Name
Admininstrative
Fund/Agency/
Orq.
35-633-2330
Object
Code
1002 Wages
1004 Part·tlme Wages
1120 Fica
110t. City Retirernenl
1125 Hospital Insurance
1130 Life Insurance
1126 Dental Insurance
8090 Telephone
8058 Rent
8059 EqUipment
8052 Travel
8055 Supplies
2060 Food
8056 Insurance
2010 Fees For Professional Service
3070 Equipment Rental/Lease
3075 Other Rental
2042 Dues and Subscriplions
Account
Name
Council
Letter
Allocation
5 4.000
5 3.000
S 536
S 1,000
5 1.000
5 100
5 100
5 500
S 1.000
5 1.000
S 1,231
5 500
5 200
5 1.000
5 1.000
5 1.000
S 150
5 200
S 1/.t.1l
Total
Adult 35·633-2331 1002 Wages 5 3.000
1004 Part-time Wages 5 1.000
1120 Fica 5 306
1105 City netiremenl 5 500
1125 Hospital Insurance 5 300
1126 Dental Insurance 5 10
1130 Life Insurance S 10
1131 Disability Insurance S 5
8090 Telephone S 50
8058 Rent 5 443
8052 Travel 5 500
8053 Marl<.eting S 1.000
8055 Supplies 5 100
8057 Contract Services S 38.243
2060 Food 5 87
3070 Equipment Rental/Lease S 100
3075 Other Rental 5 50
Tolal 5 45.704
Dislocated Worker 35-633-2332 1002 Wages S 4.000
1004 Part-time Wages S 1.000
1120 Fica 5 383
1105 City Retirement S 500
1125 Hospital Insurance S 300
1126 Dental Insurance S 10
1130 life Insurance S 10
1131 Disability Insurance S 5
8090 Telephone S 100
8058 Rent S 400
8052 Travel 5 500
8053 Markeling S 1.000
8055 Supplies S 100
8057 Contract Services S 103.426
2060 Food $ 91
3070 Equipment RentalfLease $ 100
3075 Other Rental $ 30
Total $ 111.955
Grand Total BlJ( get Allocation S 1/:',1/6
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #72
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37527-090506 authorizing acceptance of a
subaward, in the amount of $425,452.00, from Virginia Commonwealth University
for local supervision and operation of the Virginia Institute for Social Service
Training Activities Piedmont Area Training Center, as more fully set forth in a letter
from the City Manager addressed to the Council under date of September 5, 2006.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
~ïn.~1W'
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
Rolanda B. Russell, Assistant City Manager for Community Developme nt
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Meredith Burger, Supervisor, VISSTA Piedmont Area Training Center
L:\CLERK\DATAICKEW1IAGENDA CORRESPONDENCElagenda correspondence 06\Sept 061Sept 5 06 corr.doc
/1'
p.~.
IN THE COUNCIL OF THE CITY OF ROAKOKE, VlRGINLA.,
The 5th day of September, 2006.
No. 37527-090506.
A RESOLUTION authorizing the acceptance ofa subaward in thc amount of5425,452 from
Virginia Commonwcalth Univcrsity and authorizing the City Manager to execute a subaward
agrccmcnt with Virginia Commonwealth Cniversity for such funds for local supcrvision and
operation of the Virginia Institutc for Socia! Service Training Activities ("'VISST A") Piedmont Area
Training Center, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The subaward from Virginia Commonwealth University for local supervision and
operation of the VlSSTA Piedmont Area Training Center, in the amount of$425,452, as set forth in
the City Manager's Ieller, dated September 5, 2006, to this Council is hereby ACCEPTED.
2. The City Manager, or her designee. is hereby authorized to execute any and all
requisite documents penaining to the City's acceptance of these grant funds, and to furnish such
additional infonnation as may be required in connection with the City's acceptance of these subgrant
funds. All documents shall be approved as to f0l111 by the City Allol11ey.
ATTEST:
~m.~
~-C:tYCkrk..
L'iA n"OR.'1¡:y,I)Al A\CLLDI\RESOLlI'Tlü:ç,R. \':~::;:'I A.l'9C~(lr;, l1U(
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
\J{\L'1 C. T.lylor \1uniciplll Building
21 ~ Chu reh A \'eIlUL', S. \V., Room 36-t.
Rn,lI\nke. Virginio 2"()11-1~91
rt']¡-ph,1]w: L'.. .(I) H:-"-.~.\.l~
¡:,1.\: () HI) :-;:;:~ IIY"
CILy Web Sëpt'é(mlb\~r<l'Š\:\'2006
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Virginia Commonwealth
University, VISSTA Subaward
Agreement
Background:
The Virginia Department of Social Services grants funds to VCU for the
operation of five Virginia Institute for Social Service Training Activities (VISSTA)
Area Training Centers throughout the Commonwealth. The City of Roanoke
Department of Social Services has received an annual subaward for the local
supervision and operation of the Piedmont Area Training Center since 1998.
Considerations:
For fiscal year 2007, City Council approved a budget of $490,359 for this
program, based on a projection from prior years' spending. The actual
subaward amount is $425,452 for the fiscal year. The City is hopeful to receive
additional funding from the Commonwealth for VISSTA and is currently working
toward this end. In the meantime, to ensure that expenses are within the
subaward, meals will not be provided to training participants. A budgetary
adjustment will not be made at this time, pending the outcome of the request
to the State. The subaward is issued on a cost reimbursable basis.
The VISSTA program provides valuable training classes for local Department of
Social Services staff, including social workers, benefit program workers, their
Honorable Mayor and Members of City Council
September S, 2006
Page 2
supervisors and administrative staff. It also provides training for local
Department of Social Services approved or state licensed child care providers.
These training events enhance the knowledge and skills of these staff and child
care providers, such that vulnerable children, adults and families are effectively
assisted in obtaining an appropriate level of safety and self-sufficiency.
Recommended Action:
Authorize the City Manager or her designee to accept the $425,452 subaward .
from VCU, and to execute the subaward Agreement, including any
modifications and/or addendums deemed necessary; any such documents to be
approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. urcham
City Manager
DLB:tem
c: Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Rolanda B. Russell, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Meredith Burger, Supervisor, VISSTA Piedmont Area Training Center
CM06-00 1 57
CITY OF ROANOKE
DEPARTMENT OF FINANCE
.JESSE A. HALL
I>ireclor of financE'
cmail jCS5CJ1;11l"1{"(i.ro:lIwkc \':tll~
215 Church Avenue. S.W.. Room 461
P.O. Box 1220
Roanoke. Virginia 24006-1220
T ",ephone: (540) 853-2821
fax: (540)853-6142
ANN R SHAWVER
1)('llllt) l>ireclor
Clll.lil" anll ~h.1\\"\cr:~ Cl.rnan<lkc.\",l.llS
September 5, 2005
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J Wishneff Council Member
Dear Mayor Harris and Members of City Council:
Subject: July Financial Report
The adopted budget for Fiscal year 2007 totals $239.6 million representing a 7.1% increase over
the previous year. Additional revenue sources include a projected increase in Real Estate and
Personal Property tax revenue, as well as projected growth in various local taxes including Sales
tax, Business License tax, and Prepared Food and Beverage tax. Funding from the
Commonwealth will also increase, particularly. in the area of funding for social services. The
aforementioned additional revenues will be allocated in part to provide for capital maintenance
and equipment replacement, to enhance services to citizens, and to fund salary increases for
employees. Furthermore, the FY07 budget provides for greater social services program funding
and the resources necessary to meet the current year's debt service requirements.
This financial report covers the first month of activity for fiscal year 2007. The first quarter of
the year is difficult to analyze due to the relatively small volume of activity which occurs within
the early months. Additionally, the accrual of certain revenues and expenditures into the prior
year, and accompanying accounting reversal, causes some categories to have very small or even
negative balances in the early months of fiscal year 2007 until current year activity exceeds the
impact of the reversals. The following narrative provides commentary on the significant events
of this first fiscal month.
Revenue~.
Revenues for July 2006 increased compared to the prior fiscal year. However, they are negative
in total, as well as in several of the individual categories, due to the accrual of amounts to the
prior year without collections in the current year to offset the impact of the reversed accrual.
Some revenues, whether positive or negative in balance, have additional variances from the
prior year and are addressed as follows:
Honorable Mayor and Members of Council
September 5, 2005
Page 2
General Property Taxes increased as a result of higher personal property tax billings over the
first month of FY06, as well as a difference in the accrual reversals. On July 1, 2007, the real
estate tax rate decreased from $1.21 to 51.19 per $100 of the assessed property value.
Other Local Taxes increased in part due a timing difference in the collection of the Cable
Television Franchise tax, as well as the timing of the previously mentioned accrual reversals. In
FY07, the Cigarette Tax increased from 27 cents to 54 cents per pack. This rate is
commensurate with the rate applied by other Virginia First Cities. A portion of this new revenue
stream will offset the decline generated by the decrease in real estate tax rate and the
remainder will be designated for future debt service.
Revenue from the Use of Money and Property increased over the prior year due in part to
several lease renewals in the Commonwealth Building. The City also benefited from higher
interest rates in the current year.
Grants-in-ùid Commonwealth varies due to a difference in the Comprehensive Services Act
revenue accrual compared to the prior fiscal year.
Grants-in-ùid Federal Government reflects an accrual reversal in FY06, but not FY07, due to a
timing difference in collections versus the prior year.
Internal Services increased due to a difference in Roanoke Regional Airport fire station billing
accrued in relation to the prior fiscal year.
Miscellaneous Revenue decreased as a result of a timing difference in City-,;ponsored tax sales.
A tax sale was held during the first month of FY06, but there has not yet been one in the
cu rre nt year.
Exoenditures
The FY07 expenditure budget includes funding of approximately $1.2 million to cover contracts
and purchase orders made during FY06 but not paid by the end of that year. City Council
approved re-ùppropriation of this funding when adopting the General Fund budget in May.
Additionally, General Fund expenditures of all departments are affected by the aforementioned
pay raise. Other than these items which affect most categories of expenditures, variances
between FY06 and FY07 are addressed as follows:
General Government costs decreased in part due to a timing difference in the encumbrance of
charges for the citizens survey, as well as the movement of Department of Management and
Budget personnel to Housing and Neighborhood Services.
Public Safety costs decreased due to a timing difference in the encumbrance of the Jail food
services contract. It was encumbered earlier in the prior year than current year.
Public Works costs increased as a result of the contract for Paving Program expenditures being
encumbered earlier in the current year than prior year.
Honorable Mayor and Members of Council
September 5, 2005
Page 3
Parks, Recreation and Cultural expenditures decreased as a result of a timing difference in
payments providing funding to various cultural agencies through the Roanoke Arts Commission
cost center. Fitness center equipment purchases and electrical work at the Preston Center in
July FY06 also contributed to the variance.
Community Development costs declined due to an earlier quarterly payment to the Convention
and Visitors Bureau in the prior fiscal year.
Transfer to Debt Service Fund expenditures increased due to a timing difference in the transfer
of funds for the August 1" debt service payments.
Nondepartmental expenditures increased due to an increase in the transfer of capital
improvement project funding to the Grant, Technology, and Fleet funds. An increase in the
subsidy to the Greater Roanoke Transit Company also contributed to the variance.
~. erely,
:t'2-"IA.../4,
Je se A. Hall
Director of Finance
)Jd)
JAH:DLH
Attachments
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Rolanda A. Russell, Assistant City Manager
James Grigsby, Acting Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
Marvin T. Thompson, Superintendent, Roanoke City Schools
Kenneth F. Mundy, Jr., Executive Director of Fiscal Services
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Internal Services
Miscellaneous Revenue
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1 . July 31
2005-2006
$ (373.595)
(1.611.856)
131.307
108,410
41.626
(1,270.202)
(19.385)
377.392
35.363
79.857
$ (2,501,083)
July 1 - July 31
2006-2007
$ (361,535)
(1.347,585)
126,328
105,640
161.525
(1.461.980)
391,999
70.886
48.441
$ (2,266,281)
Percentage
of Change
3.2 % $
164 %
-3.8 %
-2.6 %
288.0 %
-15.1 %
100.01.>/0
-3.9 %
100.5 %
-39.3 %
9.4 %
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Revised
Revenue
Estimates
90.878,000
66.297,000
1.236,000
1.287,000
689,000
67.202,000
38,000
8.548,000
2,803,000
629,000
$ 239,607,000
Current Fiscal Year
Percent of
Revenue
Estimate
Received
-0.4%
-2.0%
10.2%
8.2%
23.4%
-2.2%
0.0%
4.6%
2.5%
7.7%
-0.9%
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - July 31 July 1 . July 31 Percentage Unencumbered Revised Budget
Expenditures 2005-2006 2006-2007 of Change Balance Appropriations Obligated
General Government 1,128,352 1.063,182 _5.80/(> $ 11,736.321 $ 12.799,503 8.3%
Judicial Administration 482,808 467,658 ·3.1 % 7.142.005 7.609,663 6.1%
Public Safety 6,418,016 4.766,177 -25.7 % 55.394.636 60.160,813 7.9%
Public Works 1,998.832 4,437,006 122.0 % 20.596.028 25.033.034 17.7%
Health and Welfare 1.938.275 1.922,493 -0.8 % 32.514,965 34,437,458 5.6%
Parks, Recreation and
Cultural 1,120.414 937,628 -16.3 % 9,851.032 10,788.660 87%
Community Development 793.044 594,587 -25.0 % 5.405,734 6,000.321 9.9%
Transfer to Debt Service
Fund 130,831 3.990.595 2,950.2 % 15,251.977 19,242.572 20.7%
Transfer to School Fund 4.529,358 4,812.942 6.3 % 52,942,356 57,755.298 8.3%
Nondepartmental 438,480 615.343 40.3 % 6,384,055 6,999,398 8.8%
Total $ 18,978,410 $ 23,607,611 24.4 % $ .217.219.109 $ .}40,826,720 ~8%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31,2006
FY 2007
FY 2006
Operating Revenues
Rentals
Event Expenses
Display Advertising
Admissions Tax
Electrical Fees
Facility Surcharge
Charge Card Fees
Commissions
Catering/Concessions
Other
s
69,951
(4,939)
4,167
(4,615)
(610)
(1,898)
(731)
(173)
16,083
s
16.425
624
779
(30)
1.412
32
50
137
1,738
Total Operating Revenues
77 ,235
21,167
Operating Expenses
Personal Services
Operating Expenses
Depreciation
146,918
23,214
43,379
147,774
44.468
47,268
Total Operating Expenses
213,511
239,510
Operating Loss
(136,276)
(218,343)
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Arena Ventures Contractural Penalties
Misceilaneous
(741)
(7,822)
(75.447)
(633)
4,138
(7,828)
111
Net Nonoperating Expenses
(84,643)
(3,579)
Net Loss
$
(220,919)
$
(221,922)
NOTE: The accrual of certain revenues and expenditures into the prior year, and accompanying
accountin9 reversal, causes some categories to have very small or even negative balances in the early
months of fiscal year 2007 until current year activity exceeds the impact of the reversals.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31, 2006
FY 2007 FY 2006
Operating Revenues
Market Garage $ 36.451 $ 39.248
Elmwood Park Garage 43,092 43,924
Center in the Square Garage 12,054 19.465
Church Avenue Garage 40,173 60,347
Tower Garage 32.741 40,664
Gainsboro Garage 10,100 10,921
Williamson Lot 5,847 6,845
Norfolk Avenue Lot 3,983
Higher Ed Center Lot 4,544 2.375
Market Lot 3,033 3,800
Elmwood Lot 6,716 6,608
Warehouse Row Lot 1,863 1,887
West ChurchlYMCA Lots 2,189 1,366
Total Operating Revenues 198,803 241.433
Operating Expenses
Operating Expenses 14.931 19,638
Depreciation 47,119 47,739
Total Operating Expenses 62,050 67,377
Operating Income 136.753 174,056
Nonoperating Revenues (Expenses)
Interest on Investments 9,939 6,678
Interest and Fiscal Charges (22,745) (25,013)
Net Nonoperating Expenses (12,806) (18,335)
Net Income $ 123,947 $ 155,721
3
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARATIVE INCOME STATEMENT
FOR THE MONTH ENDING JULY 31,2006
FY 2007 FY 2006
Operating Revenues
Retail Space Rental $ 23,801 $ 23,139
Total Operating Revenues 23,801 23,139
Operating Expenses
Operating Expense 1,211 1,798
Depreciation 858 642
Total Operating Expenses 2,069 2,440
Operating Income 21,732 20,699
Nonoperating Revenues
Interest on Investments 403 221
Transfer from Capital Projects Fund 200,000
Miscellaneous 130
Net Nonoperating Revenues 200,403 351
Net Income $ 222,135 $ 21,050
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31,2006
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31, 2006.
BALANCE AT
JUN 30, 2006
CONSOLIDATED FUNDS $119.672,184.89
RECEIPTS
$25.220,699.29
BALANCE AT
DISBURSEMENTS JUL 31, 2006
$36,114,306.90 $108,778,577.28
BALANCE AT
JUL 31, 2005
$111,393,991.79
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OFROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH OF JULY 31, 2006. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
COMMERCIAL PAPER
LOCAL GOVERNMENT INVESTMENT POOL
MONEY MANAGEMENT ACCOUNT
U S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$13,384.21
1,763,666.36
. 2,275,000.00
10,278,102.92
'19,825,274.18
10,118,744.26
20,567,308.33
17,546,610.14
26,390,486.88
$108,778,577.28
AUGUST 24, 2006
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE MONTH ENDED JULY 31, 2006
FY 2007 FY 2006
Additions:
Employer Contributions $ 428,978 $ 95,076
Investment Income
Net Appreciation in Fair Value of Investments 1 ,244,280 7,620,900
Interest and Dividend Income 258,938 13,980
Total Investment Income 1,503,218 7,634,880
Less Investment Expense (130,550) (97,612)
Net Investment Income 1,633,768 7,732.492
Total Additions $ 2,062,746 $ 7,827,568
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
S 1,922,934
(68)
$ 1,922,866
$ 1,771,193
4.489
$ 1,775,682
Net Increase
139,880
6,051,886
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance July 31
334,232,043
$ 334,371,923
318,675,367
$ 324,727,253
Note: negative amounts reflect the reversal of accrual accounting entries made for fiscal
year-end reporting purposes.
6
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JULY 31, 2006
FY 2007 FY 2006
Assets
Cash $ 1,457,405 S 1,166,891
Investments, at Fair Value 334,810,286 325,338,529
Due from Other Funds 28,985 353
Total Assets $ 336,296,676 $ 326,505,773
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payabie
$ 1,924.753
$ 1,771,847
6,673
Total Liabilities
1,924.753
1,778,520
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
334,232,043
139,880
318,675,367
6,051,886
Total Fund Balance
334,371,923
324,727,253
Total Liabilities and Fund Balance
$ 336,296,676
$ 326,505,773
7
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w.. Ruom 456
Roanoke. Virginia 2401 1-1536
Tele-phllne: (~..W·) ~5~-~5"¡l
F¡l~.: t;'i·Hh F:~~-] 145
E-m':lI!: clerk@'ci rO;ln(lke.\·¡I.lJ~
STEPIIAr<OlE ~I. MOO~. OIC
Deputy ell)' Clerk
:\lARY F. PARKER. eMf:
CilY elel k
SHEILA ~. IIARnIA~
Assiq¡lIl1 CIIY Clerk
September 7, 2006
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 1 21 64
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 37528-090506 designating the Honorable
Alfred T. Dowe,Jr., Council Member, as Voting Delegate and the Honorable Gwen W.
Mason,Council Member, as Alternate Voting Delegate for the Annual Business
Session and meetings of the Urban Section of the Virginia Municipal League, and
designating Darlene L. Burcham, City Manager, as Staff Assistant for any meetings
of the Urban Section of the Virginia Municipal League to be held on October 1 5 - 18,
2006, in Virginia Beach, Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
~'rnl ììt~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Darlene L. Burcham, City Manager
L:ICLERK\DATAICKEW1\AGENDA CORRESPONDENCElagenda correspondence 061Sepl 061Sepl5 06 corr.doe
1J'l""\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of September, 2006.
No. 37528-090506.
A RESOLUTION dcsignating a Voting Delegatc and Alternate Voting Delegate for the·
Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. For the Annual Business Session of the Virginia Municipal League to be held during
the Lcague's 2006 Annual Conference scheduled for October 15 - 18, 2006, in Virginia Beach,
Virginia, and for any meetings ofthc Urban Section held in conjunction with thc Annual Conference
of the League, The Honorable Alfred T. Dowe, Jr., Council Member, is hereby designatcd Voting
Delegate, and The Honorable Gwen W. Mason, Council Member, is hereby designatcd Alternate
Voting Delegate.
2. For anymectings ofthc Urban Section of the Virginia Municipal League to be held in
conjunction with the League's 2006 Annual Conference, Darlene 1. Burcham, shall be designated
Staff Assistant.
3. The City Clerk is dirccted to complete any forms required by the Virginia Municipal
League for designation of Voting Delegate, Alternate Voting Delegatc, and Staff Assistant and to
forward sllch forms to the League.
ATTEST:
~/n~~
~y "'"t~1ly_Cleik:
J .
\tl '" ,\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGlNlA,
The 5th day of September, 2006.
No. 37528-090506.
A RESOLUTION designating a Voting Delegate and Altemate Voting Delcgate for the·
Annual Business Session and mcetings of the Urban Section ofthc Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City ofRoanokc as follows:
]. For the AIIDual Business Session of the Virginia Municipal League to be held during
the League's 2006 Annual Conference scheduled for October ]5 - ]8,2006, in Virginia Beach,
Virginia, and for anymcetings of the Urban Scction held in conjunction with the Annual Conference
of the League, The Honorable Alfred T. Dowe, Jr., Council Member, is hereby designated Voting
Delegate, and The Honorable Gwen W. Mason, Council Member. is hercby designatcd Altemate .
Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to be held in .
conjunction with the Lcague's 2006 Annual Conference, Darlcnc L. Burcham, shall be designated
Staff Assistant.
3. The City Clerk is directed to complete any fonns requircd by the Virginia Municipal
Leaguc for designation of Voting Delegate, Altemate Voting Delegate, and Staff Assistant and to
forward such forms to the League.
ATTEST:
~7n.~
'ïà.y ....t}S)ity Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2]5 Church Avenue, S.w.. Room 456
Roanoke. Virginia2401l-1536
T('lcphone (,)-10) 853·2)41
F3X: 1540) 853'-114:'
E-mail: clcrkC!!.ci.rO:lllokc.\.;l.uS
STEPIIAI'óIE ,I. MOOI'ó. CMC
DCPIJlY City Clerk
MARY t: P/\RKER. C!\1C
CIty Clerk
SIIEl!.A I'ó. HARHIAN
A:-~i~lalll City Clerk
September 7, 2006
File #17-132
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 37528-090506 designating the Honorable
Alfred T. Dowe,Jr., Council Member, as Voting Delegate and the Honorable Gwen W.
Mason, Council Member, as Alterna'te Voting Delegate for the Annual Business
Session and meetings of the Urban Section of the Virginia Municipal League, and
designating Darlene L. Burcham, City Manager, as Staff Assistant for any meetings
of the Urban Section of the Virginia Municipal League to be held on October 1 5 - 18,
2006, in Virginia Beach, Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Tuesday, September 5, 2006.
Sincerely,
~m,~~
Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Darlene L. Burcham, City Manager
L:ICLERKlDATAICKEW1V\GENDA CORRESPONDENCElagenda correspondence 061Sept 061Sepl5 06 corr.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #38
Stephanie M. Moon, CMC
Deputy City Clerk
Roanoke, Virginia
Dear Ms. Moon:
I am attaching copy of Resolution No. 37529-090506 electing and appointing
you as Acting City Clerk for the City of Roanoke, effective September 9, 2006,
and until such time as a successor Acting City Clerk or City Clerk is elected or
appointed by City Council and setting forth the terms and conditions of your
employment as Acting City Clerk.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Tuesday, September 5, 2006.
?~y~ -l. L
Mary F. Parker, CMC
City Clerk
MFP:ew
pc: Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Keli M. Greer, Director of Human Resources
L:\CLERK\DATAiCKEW1\oCllh and leaving servicciQualificalions Council Appornted Offlcers\c;ualificafion Stephanie Moon acting city clerk. doc
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1:'\1 THE COUNCIl. OF THE CITY OF ROANOKE, VIRGINlA,
The 5th day of September, 2006.
No. 37529-090506.
A RESOLUTION electing and appointing S1ephanie M. Moon as Acting City Clerk for the City
of Roanoke effcctive September 9.2006, and setting forth the tenns and conditions of employment for
Ms. Moon as Acting City Clerk.
WHEREAS, the City Council desires to elect and appoint Stephanie M. Moon as Acting City
Clerk pursuant to the Roanoke Charter of 1952 and general law of the Commonwealth; and· ,.
\VHEREAS, Ms. Moon has agreed to accept election and appointment as Acting City Clerk;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Stephanie M. Moon is hereby elected and appointed as Acting City Clerk effective at
12:01 a.m., on September 9, 2006.
2. As Acting City Clerk, .\1s. Moon shall be paid a base bi-weekly salary of $2,870.95,
payable at the same time as other employees of-the City.
3. All other terms and conditions of\1s. Moon's employment shall be the same as for other
similarly situated City employees.
4. As Acting City Clerk, Ms. \·joon's duties, responsibilities and powers and her removal
shall be governed by the Roanoke Charter of 1952, the Constitution of Virginia, Code of Virginia
(1950), as amended, and the Code of the City of Roanoke (1979), as amended.
5. Ms. \1oon shall make arrangements to qualify for office by taking the required oath of
offiee prior to September 9, 2006.
6. Ms. Moon shall perform the duties and responsibilities of Acting City Clerk until such
time as a successor Acting City Clerk or City Clerk is elected or appointed by this Council through duly
adopted resolution.
ATTEST:
í"\
AA-r
City Clerk.
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COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Mary F. Parker, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fifth day of September, 2006, STEPHANIE M.
MOON was appointed as Acting City Clerk of the City of Roanoke, effective
September 9, 2006, until such time as a successor Acting City Clerk or City
Clerk is elected or appointed by City Council.
Given under my hand and the Seal of the City of Roanoke this seventh day
of September, 2006.
~--. .:JL
City Clerk
L:\CLERK\DATA\CI\EW1\c<lI'l ant: iEaVII'lg servlce"Quahficallons CCl,ne:1 Appoir,lec O!t'lcersicuallflcallor. Stephanie Moen acting City cle~.doc
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Stephanie M. Moon, CMC
Deputy City Clerk
Sheila N. Hartman
Assistant City Clerk
September 7, 2006
File #66-107
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on
Tuesday, September 5, 2006, Ms. Pat Gordon of 4958 Yellow Mountain Road,
expressed concern with regard to the speed limit signs located at 9th Street and
Buena Vista Avenue, S. E.
The request was referred to the City Manager for study, report and recommendation
to Council.
Sincerely,
~~':'M/~:~
Deputy City Clerk
SMM:ew
pc: Ms. Pat Gordon, 4958 Yellow Mountain Road, S. E., Roanoke, Virginia 24014
L:ICLERKIDATAICKEW1\AGENDA CDRRESPONDENCElagenda correspondence 06\Sepl 06\Sep15 06 corr.doc