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Home My WebLink AboutCouncil Actions 01-02-07 ROANOKE CITY COUNCIL SPECIAL SESSION JANUARY 2, 2007 9:30 A.M. CARillON BIOMEDICAL CENTER BOARDROOM 117 CHURCH AVENUE, S. W. AGENDA 1. Call to Order. 2. Roll Call. 3. Statement of Purpose: Convene in Closed Session to conduct interviews for City Clerk position. 4. Certification of Closed Session. 5. Adjournment. DOWE 37652-010207 , ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 2, 2007 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RoII Call. (Council Member Lea was absent.) The Invocation was delivered by Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Harris. , Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, January 4, 2007, at 7:00 p.m., and Saturday, January 6, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE WEDNESDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT ATTHE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 1 3. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-l Minutes of the regular meeting of Council held on Monday, November 20, 2006. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from Council Member Alfred T. Dowe, Jr., Chair, Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the appointment of a City Clerk, pursuant to Section 2.2- 371l(A)(l), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. File #38-132 C-3 A communication from Council Member Alfred T. Dowe, Jr., Chair, Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. File #1 32 C-4 A communication from the City Manager recommending adoption of the Calendar of Events for Budget Preparation Activities for fiscal year 2007-2008. RECOMMENDED ACTION: Concurred in the recommendation. File #60 C-5 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday,January 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the request of Christopher J. Dobe, d/b/a ADobe Salad Works, to lease 297 square feet of space in the City Market Building located at 32 Market Square. RECOMMENDED ACTION: Concurred in the request. File #42-166-373 3 C-5 Qualification of the following persons: Thomas Pettigrew to fill the unexpired term of John W. Elliott, Jr., ending September 30, 2008, and Judy Jackson for a term ending September 30, 2009, as members of the Roanoke Civic Center Commission; and Angela S. Penn as a member of the City Planning Commission, for a term ending December 31,2010. RECOMMENDED ACTION: Received and filed. File #15-110-192-200 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Appropriation of additional funds from the Virginia Department of Health, Office of Emergency Medical Services, in connection with the Rescue Squad Assistance Fund Grant to purchase two additional 12-Lead EKG Defibrillators. Adopted Budget Ordinance No. 37652-010207. (6-0) File #60-70-188-236 2. Appropriation of additional funds from the Virginia State Wireless E911 Services Board to upgrade system hardware and software to support wireless 911 call processing. Adopted Budget Ordinance No. 37653-010207. (6-0) File #60-188-383 -I 3. Authorization to donate outmoded personal desktop computers to the Roanoke City Public Schools in order to expand and enhance exposure of technology to the City's school students and to improve productivity of the Roanoke City Public Schools staff. Adopted Resolution No. 37654-010207. (6-0) File #467 b. DIRECTOR OF FINANCE: 1. Financial report for the month of November 2006. Received and filed. File #10 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. a. A Resolution providing for payment of deferred compensation for the Acting City Clerk. Adopted Resolution No. 37655-010207. (6-0) File #38 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. :; 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before Council: Mr. Robert Gravely, 727 29th Street, N. W. Ms. Helen E. Davis, 35 Patton Avenue, N. E. 12. CITY MANAGER COMMENTS: James Grigsby, Assistant City Manager of Operations, stated that the Roanoke Holiday Career and Lifestyle Fair presented by the City of Roanoke and sponsored by MyHometownJobs.com was held at the Roanoke Civic Center on Thursday, December 28, featuring 48 exhibitors (36 local employers, nine lifestyle organizations and three entrepreneurial organizations) with approximately 800 to 1,000 attendees. The event was held during the holiday season because native Roanokers, especially young adults, return home for the holidays. The event was considered a success. Mr. Grigsby congratulated Stuart Mease, Special Projects Coordinator, on his efforts. File#192-317 CERTIFICATION OF CLOSED SESSION. (5-0, Mayor Harris left immediately following the closed session; and Council Member Lea was absent.) 6 CITY OF ROANOKE CITY COUNCIL :!15 Church AveTlue. S.W. ~ocl C. Taylor Munil.:ipall3uilding. Room 456 RoanokL-. Virgmia 2-tOII-1536 Tc..'k·phonc: (540) R53-2541 Fax: (540i ~5J-1145 C. !'iH.SO:\ IIARRIS :\1a~0I" January 2, 2007 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: Council Mt>mbers: Alfrl'd 1. Dowc. Jr. Be\'erly 1. Fitzpatrick. Jr. Sherman P. Lea Gwen W. ~'1ason David ß. Trinkl~ Brian .I. Wlshnerf This is to request a Closed Meeting to discuss the appointment of a City Clerk, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. With kindest regards, I am A TDJr:snh CITY OF ROANOKE CITY COUNCIL 215 Church A\'L'nuc. S.W. :-Jocl C. Taylor Municipal Building. Room 456 Rnanllkt... Virginia 2'¡OI1-15~h Tdcphonc: lS..J.m X53-25-l1 Fax: (540i X,J-1145 Council Members: Alfred T. DowC'. Jr. Bc\C'rly 1. Fitzpntrià. Jr. SI1\.'rman P. Lea Gwen W. ~'lason David B. Trinkl~ Brian J. Wishl1(..·ff C. "ELSON HARRIS '1a~'fJr January 2, 2007 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. ., Chair ersonnel Committee A TDJr:snh (~:$,.'\~~';'~%C:)' \ ;~~ . "li~~ '~":;':'i~1:) "·:Lli~<.~·'. .~:. CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Joe) C. Taylt..lr Municip,1l Building 21:; Church A\'l~nlle, S.\V., Room 36-1- Rn.lllokc, \'irginia 2"¡'(l11-13~11 "J l'lq~hp,,\,: ¡51tH ,-'::;1-2:1 ~.1 I .1" ! ;-llll .':-:<~ ] I :~;-.¡ ~:il\' \\'dljà\n\~'ärÿl'2\;\'~n'Ö7 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council: Subject: Adoption of Calendar of Events for Budget Preparation Activities for FY 2007-2008 Background: As in prior years, City Council has approved the Calendar of Events for Budget Preparation Activities for the upcoming fiscal year. The recommended Calendar of Events for FY 2007-2008 is attached. Recommended Actions: Approve the attached Calendar of Events for Budget Preparation Activities for FY 2007-2008. Respectfully submitted, Darlene L. Burcham City Manager DLB:acm Attachment c: Stephanie Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM06-00220 nate April 9-13. 2007 April 16.2007 April 17. 2007 April 26. 2007 May 10. and 11.2007 May 1-1. 2007 COU\CIL CALENnAR OF EVEXrS FOR ßlJI)GET PREPARATIü:'i ACTIVITIES FISCAL YEAR lOll? . lOO!! ßudl!ell'reparatilln Aetivities City Manager briers Cily Couneil on Rel'llllllllcndcd budget. Rccommended budget prcscnted to City Council at regularly schcduled Illel,ting Advertisclllcnts of public hearings on reeollllllcndcd hudgel and tax rates appear inncwspapers. Public hcarings on reCllll1lllellllcd budget and tax rates at 7:00 p.m. Budgct Study - 8:30 a.lll. - 5:00 P.Ill. City Council adopts General Fund. School Fund. Proprictary Fund budgcts and an Upda\c 10 Ihe HUD Consolidatcd Plan and approvcs an annual appropriation ordinance at 2:00 p.lll. CITY OF ROANOKE OFFICE OF THE CITY MANAGER ~n('1 c. Tclylnr Municipdl Building 21~ Church A\'enue, S.~V., R~l~lm 364 !{oill1nkè, Virginia 24011-1591 l"1':"l'ih1l1t.': i:; Inl ~5.3·~J:\J ¡':,l":: 15·UiJ ~:;:'\-I13S Cit\" \\\'b: wW\\·.rl.lllllkl~\",l.gl1\' . January 2, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council: Subject: Request to schedule a Public Hearing Christopher J. Dobe, d/b/a ADobe Salad Works, has requested a lease for 297 square feet of space located in the City Market Building at 32 Market Square, Roanoke, Virginia 24011, to operate a food court space. The lease term requested is for a three-year period. A public hearing is required to consider this lease term. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on January 16, 2007. Respectfully submitted, Darlene L. Burcham City Manager DLB:lph c: Stephanie M. Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Brian Townsend, Acting Assistant City Manager Lisa Hayslett, Economic Development Specialist CM06-00221 , II .~ 't CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church AH'IIUC, S. W.. ({oom '¡S6 Rmlßokc, Virginia Z'¡Oll-1536 Tell'phom'; (540) 85J-2S-U Fax: c:i.JO) 853-1145 E·mail: dcrk@ruunokl·\"a.J,:o\· SHEILA 1". HARnIA~ Assistllnl CitJ Cll'rk STEPHAI"IE M. '100~. CMC Ading Cit~· <:Jerk January 3, 2007 File #1 5-110-192 Linda Vaught, Secretary Roanoke Civic Center Commission Roanoke, Virginia Dear Ms. Vaught: This is to advise you that Thomas Pettigrew appointed to fill the unexpired term of John W. Elliott, Jr., ending September 30, 2008, and Judy Jackson appointed for a term ending September 30, 2009, have qualified as members of the Roanoke Civic Center Commission. . Ì"h. fYì ()~ Stephanie M. Moon, CMC "'- Acting City Clerk SMM:ew ,. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Thomas Pettigrew, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission, to fill the unexpired term of John W. Elliott, Jr., ending September 30, 2008, according to the best of my ability (So help me God). ,,-J~~&! Subscribed and sworn to before me this /S day of-Dacemhp.r 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BrI-'"~ ¿ø. j)EPtLn', CLERK L:\CLERK\DATA\CKEW1\oath and leaving service\roa civic center commrssion\Tom Pettigrew oath.doc , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Judy Jackson, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission, for a term ending September 30, 2009, according to the best of my ability (So help me God). .~ Subscribed and sworn to before me thisof1 day of f)pc 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT Bc7-d~· ¿º= DE PU7l'. CLERK t(.. K:\p;l1h anJ kJ.\'ing Sl'I\'Il'C\Art" C\'III111i:-!<inn\judyn 1l00th flCl.lhl( , <Ø~'" ~ A, - . ... -~<5ll . '. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church '-\,..nuo. S. W.. Room ~56 Roanoke. Virginia 2~0l1-IS.~6 T~lepholle: (S..JlIl H:;:3-2S~1 Fax: (S..JlI) R53-1145 F-mnil: dl~rk(~rroalloken'.gm· SHEILA:>. HARTMA"! A~si~llml Cit}' Clerk STEI'IIA"!IE M. MOO"!. ole Actin,2 Cït) Clerk January 3, 2007 File #1 5- 110-200 Martha P. Franklin, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Franklin: . This is to advise you that Angela S. Penn has qualified as a membe"r of the City Planning Commission, for a term ending December 31, 2010. Sincerely, 1~~O?:'~M~ Acting City Clerk SMM:ew , '¡: - " ;-:-...õ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Angela S. Penn, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City Planning Commission, commencing January 1, 2007, and ending December 31, 2010, according to the best of my ability (So help me God). ~J.f~ l ~ Subscribed and sworn to before me this .d!L day of "hchl1.J;er 2006. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT ~¿!/L D£flITf, CLERK !.:\CIJ-:RK\f)..\T.·\\CKEW]\nath :lIld Il'a\"ill~ ;)~"\"içC\CiIY PJannlJ1~ C(lnlllllS,]lln\:\Il~da 1'~'11I1 ~'¡l1h Il'I.Jlll' , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Rnom 456 RIlanoh'. Virginia ::!4011-1536 Tdt:ptwn,-: ().10) ~53-:!5JI Fax: (5~O) 8:í:LI145 [-mail: \.·krk(~II(l:"l1ltlkr:\'a.!:u\ SHEILA r-:. II,\RT\lA~ :\ssistJIUCilyCkrk STEI'IJ..\'>IE \J.. MOON. nIC Al'lin~ Cit~ nerl\ January 3, 2007 File #60-70-188-236 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am enclosing copy of Budget Ordinance No. 37652-010207 appropriating additional funds from the Commonwealth of Virginia for the Rescue Squad Assistance Fund Grant, and amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Tuesday, January 2, 2007, and is in full force and effect upon it passage. Sincerely, ~N..~ Stephanie M. Moon, CMC Acting City Clerk SMM:ew Enclosure pc: Darlene L. Burcham, City Manager James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Kenneth Bernard, Manager, Fleet Management David Hoback, Acting Fire-EMS Chief ~~, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of January, 2007. No. 37652-010207. AN ORDINANCE to appropriate additional funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment Local Match Funding for Grants Revenues RSAF - EKG - State FY07 RSAF - EKG - Local FY07 Local Match Funding for Grants 35-520-3572-9015 35-300-9700-5415 $ 7,530 (3,765) 35-520-3572-3572 35-520-3572-3573 35-300-9700-5207 3,765 3,765 (3,765) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~~.~ a~ City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER \.:0('1 C. Taylllr Munkipal Building 215 Chun.:h i\\'t~nll(', S.\\'.. Rlltlm .1(1-1- ROc1nnlü', Virgini¿l 2..J.O 1l-139! "\ \:l....~-.h"l\'·: 1;;'.11\\:-::; 1,_~ " .,.'. 1,1., [:;"¡[1) s::;¡:\ r I.," lïL~· \\"d,: \\'\\ \'".l"P,lll\'."V'",\ :":l"" January 2, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Rescue Squad Assistance Fund Grant Acceptance Amendment Background: The Virginia Department of Health, Office of Emergency Medical Services administers a Rescue Squad Assistance Fund (RSAF) grant program that awards grants twice annually. The State Office of Emergency Medical Services has awarded Roanoke Fire-EMS a grant. This grant was brought before City Council on November 6, 2006, and approved. The grant total needs to be amended from $19,500 to the amount of $23,265 towards the purchase of two additional 12 Lead EKG Defibrillators. This medical monitoring equipment will require a $23,265 local match instead of the previous requested $19,500. Funding for the local match is budgeted in Local Match Funding for Grants (35-300-9700- 5415). Considerations: . City Council action :is needed to formally accept and appropriate this increased grant 'amount, and authorize the Director of Finance to amend the expenditure account and' appropriate accounts to purchase the equipment and supplies in accordance with provisions of this grant. , . Honorable Mayor and Members of Council January 2,2007 Page 2 Recommended Action: Adopt the attached budget ordinance to appropriate additional grant funding in the amount of $7,530. This will consist of additional funding of $3,765 each from the RSAF Grant and the local match. The budget ordinance will adjust the amounts in the revenue and expense accounts in accordance with this change. RespectfullY s!!ºmitted, Darlene L. Burcham City Manager DLB:TB c: Stephanie M. Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations David Hoback, Acting Fire-EMS Chief Sherman M. Stovall, Director of Management and Budget Ken Bernard, Fleet Manager CM06-00219 , CITY OF ROANOKE OFFlCE OF THE CITY CLERK 215 Church A\'C'ßUI.:. S. \V.. ROlll11456 R0an0k V ¡rginia 2-l0 1I-153/j Tdcph()n¡~: ()-w) S5.~-25·11 Fa\" \ 5...0 1 X).l-II·:5 E-mail: ckrk@:nl~U1l1kl.:\·:I.~()\' SHEILA 'I. II'\RT\lA'I A.',s,is,13nl Cily Ckrk STEPHA'IE H \100'1. C\lC Actin~ ClIy Clerk January 3, 207 File #60-188-383 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am enclosing copy of Budget Ordinance No. 37653-010207 appropriating funds from the Commonwealth for E-911 Wireless Service, and amending and reordaining certain sections of the 2006-2007 General and Department of Technology Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Tuesday, January 2, 2007, and is in full force and effect upon it passage. . Sincerely, ~M'~ Stephanie M. Moon, CMC Acting City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Roy M. Mentkow, Director of Technology Michael Crockett, E911 Center Superintendent -x-7 ~, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of January, 2007. No. 37653-010207. AN ORDINANCE to appropriate funding from the Commonwealth for E-911 Wireless Service, amending and reordaining certain sections of the 2006-2007 General and Department of Technology Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 General and Department of Technology Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Department of Technology Fund 01-250-9310-9513 Revenues E-911 Wireless 01-110-1234-0654 Department of TechnoloC/y Fund Appropriations Appropriated from State Grant Funds 13-430-9870-9007 Revenues Transfer from General Fund 13-110-1234-1037 $ 279,645 279,645 $ 279,645 279,645 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~.~ City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER i\.Ot~1 c. Taylnr \1unicip.ll Building 213 Church :\\'l:I1lH:~, S.\V., R(H)n1 3b... Rn.1I1o"t', Virgini.l 2-J.t.lll-I~YI Tvl"I'holll': 1:;1111 "':".'-~ ;3:\ F,n: I~ ¡III :·(i.1-11 ì:-; ~_ïl~' \\"l,b: \\ \\ \\ .1"\',HlI1"~·\·,1 :.:,1\ January 2, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: E-911 Funding for Wireless Emergency Calls for Service Background: The State of Virginia mandates that localities take responsibility for answering wireless E911 calls. The Virginia State Wireless E911 Services Board provides funding to the localities for equipment and limited salaries to provide this service. The State currently collects seventy five (75) cents per month for each wireless telephone user to fund localities for the expenses for these services. On December 1, 2006, the Virginia State Wireless E911 Services Board awarded the City of Roanoke an additional $140,755 as a true up for fiscal year 2006. There is no requirement for matching funds. The funding will be used to upgrade system hardware and software to support wireless 911 call processing. The 2007 estimated budget for the wireless account of 367,000.00 will be increased by $138,890 for a total of $505,890. This revision is due to the VirginiaWireless Services Board's formula change for calculating E911 wireless funding as a' result of the Enhanced Public Safety Telephone SerVices Act (SB395). The'additional funds will be utilized to enhance the E911 system hardware and software. , Mayor Harris and Members of City Council January 2, 2007 Page 2 Recommended Action: Adopt the accompanying 2006 Wireless True-up and increase the revenue estimate for E911 Wireless in the amount of $279,645; appropriate funding in the same amount into account 13-430-9870 (E911 Hardware/Software Upgrades). Darlene L. Burcham City Manager DLB:rm c: Stephanie E. Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Department of Management and Budget Roy Mentkow, Director, Department of Technology Mike Crockett, E911 Center Superintendent CM06-00218 . ,:. · CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Room 456 Ruallllke. Virginia 24011-15.1fi Telephone: l540) 853-25-11 rax: t5-10" 853-1145 E-lIlail: clcrk@03IlClke\'3.gov SHEILA N. H;\RT~1A~ r\SSislanlCilyClc:rk STEI'IIA"IIE \1. \100"l. C~IC ALling City Clerk January 3, 2007 File #467 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am enclosing copy of Resolution No. 37654-010207 authorizing the donation of 228 desktop computers, 45 monitors, 100 keyboards and 100 mice that no longer meet the minimum specifications for personal computers in the City of Roanoke to the Roanoke City School Board. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Tuesday, January 2, 2007 Sincerely, ~M,~ Stephanie M. Moon, CMC Acting City Clerk SMM:ew pc: Jesse A. Hall, Director of Finance Roy M. Mentkow, Director of Technology Sherman M. Stovall, Director, Office of Management and Budget Sharon Gentry, Manager, Purchasing Marvin T. Thompson, Superintendent, Roanoke City Public Schools ~ , IN THE COUNCIL OF THE CITY OF ROAl\OKE, VIRGINIA The 2nd day of January, 2007. No. 37654-010207. A RESOLUTION authorizing the donation of 228 desklop computers, 45 monitors, 100 keyboards and] 00 mice that no longer meet the minimum specifications for personal computers in Ihe City of Roanoke to the Roanoke City School Board. BE IT RESOLVED by Ihe Council oflhe Cily of Roanoke Ihal Council hereby authorizes the donation of 228 desktop computers, 45 monitors, 100 keyboards and 100 mice to the Roanoke City School Board in accordance with the recommendation eonlained in Ihe City Manager's letter to Council dated January 2,2007. ATTEST: ~N\.~ Acting Cily Clerk. K:\Measures\donation of com pUle res ctc to schools t 2007.Joc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nllt~1 C. TiJ!')or \1unicip.1I Buildin~ 21::> Church A\'l.:'l1UC, S.\V., Room 36-+ Roanoke, Virginia 24011-1591 Tl'II...pht11l1': (5·101 ~5J 2 ~.1:~ F,I\: ¡='oll)¡ "';:l.î-] 1>.-:' lïly \\\-1': \\·\\·\\'.nl,1Jh,l.t·\·,1..~"\· January 2, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Donation of Personal Computers to Roanoke City Public Schools Background: The City's utilization of technology to support efficient operations and rapid changes in technology require that personal computers be replaced on a five- year rotating cycle. Roanoke City Public Schools (RCPS) have personal computers that are not of a standard model, as well as computers that are older than five years. The City has 228 desktop computers, 45 monitors, 100 keyboards, and 100 mice that have been replaced because they are outmoded. The City's Department of Technology and the Roanoke City Public Schools recommend the donation of this equipment to RCPS for the following reasons: · The City's outmoded personal desktop computers are no longer supported by the Department of Technology, and extended warranties can no longer be purchased from the manufacturers or service providers; · The computers are of standard models which will better enable. support by RCPS internal staff; · The computers will.beutilized as an upgrade to replace RCPS computer hardware or to provide additional computer availability; Honorable Mayor and Members of City Council , January 2,2007 Page 2 · The costs related to the acceptance and deployment of these computers are manageable per RCPS; · RCPS staff and students will gain improved productivity and technology exposure; · The cost benefit associated with the sale or the environmentally approved disposition of these computers does not justify that direction. All of the computers include the standard Microsoft Windows 2000 operating system software and Internet Explorer for web browsing. Any additional application software will be furnished by RCPS. All the computers to be donated are at least five years old. The approximate value of the equipment is $2,500 and the approximate cost to dispose of these articles is $3,000. Recommended Action(s): Authorize the donation of 228 desktop computers, 45 monitors, 100 keyboards and 100 mice to the Roanoke City Public Schools for the purpose of expanding and enhancing the exposure of technology to the City's school students and improving the productivity of RCPS staff. Respectfully submitted, arlene L. Bur ham City Manager DLB:rm c: Stephanie Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Roy M. Mentkow, Director, Department of Technology Sherman M. Stovall, Director, Department of Management and Budget Sharon Gentry, Manager, Purchasing Marvin Thompson, Superintendent, Roanoke City Public Schools CM06-Q0217 ... . ,-" . ~ '""1-"',1' . ,.... ·~·~·..·f ~;~r;,::, ··:··""'.Jf-.I···'"'' " ~t.: ' ..l.;..;,~~'i I ~,!I)T.. . -{i"!.:.':':.¡ \~^ ~., \~,·;~t l~il!-; "'. ,'I.'~~;:." ',. ,:.\': :~'. :. CITY OF ROANOKE DEPARTMENT OF FINANCE JESSE A. HALL 215 Church Ave-nut', S.W.. Rl)Om .t61 1'.0. ßox 1220 RI.l1.llloke. Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (54Ui 853-6142 ANN II. SHA WVER Deluty nirl'l"tor ,'mad ;11111 ~h.\\H:"(i":l.r"J::,k..: \,lll~ - - I ninetor of Finance C'1:i:U' .1,·~,,:t'_h.l]I.~i ,i rr:.ll1nkc va.lIs January 2, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: November Financial Report Attached is a commentary on notable variances in revenues and expenditures for the first five months of the fiscal year. As I noted in the October financial report, a change that 1 wanted to 'l1ake you aware of is effective January 1, 2007, the new Virginia Communications Sales and Use '1 ax. also referred to as the Communications Sales Tax, will replace many of the current state and ,ocal taxes and fees on communications services including utility taxes on landline and cellular telephones, cable television franchise tax, e911 tax on landline telephone service, and the gross receipts tax on telecommunications companies. This new state tax will be a 5% sales tax which will be administered and collected by the Commonwealth. A portion of the revenue will be 'emitted to localities much the same as the Virginia Retail Sales and Use Tax. Localities will continue to audit and collect bills for local communication taxes for periods prior to the implementation date. The change in revenue to the City is projected to be neutral in the current fi~cal year although it will be reflected as a shift in reporting from the Other Local Tax revenue category to the Grants-in-Aid Commonwealth category. Bfèéenue~ Roanoke's fiscal year 2007 adopted budget anticipates revenue growth of 7.1 %. General fund revenues grew 6.9% through November. Most revenues are growing as anticipated, taking into account that the due dates for two of our major taxes, business license and personal property, are due in the second half of the fiscal year. Detailed comments on budgetary variances for our major revenues are addressed as follows: General Property Taxes increased 10.7% due in part to a timing difference in the collection of public service corporation taxes. Adjusted for this timing difference, revenues in this category :ncreased 8.8% primarily as a result of growth in reassessments and new construction. The first installment of the real estate tax was due October 5. This tax is expected to grow by approximatply 7.6% in FY 2007, and actual growth met this expectation for the first five months of the fiscal year. Other Local Taxes increased 3.5% in the current fiscal year. Contributing to this growth is the Cigarette Tax increase from 27 cents to 54 cents per twenty pack effective July 1, 2006. This rate ~ Honorable Mayor and Members of Council January 2, 2007 Page 2 is commensurate to the other Virginia First Cities. Although this rate increase is contributing additional revenue, the increase in Cigarette Tax revenue is not commensurate with the rate increase. This is due in part to higher cigarette stamp sales in anticipation of the rate change, as well as an apparent significant decrease in cigarette sales due to the rate increase. Sales tax growth for FY2006 was approximately 5%. Although fiscal year-to-date sales tax received from the Commonwealth substantiates an 11.5% growth rate in the current year, 1 suspect this is due to an anomaly and I am doubtful we will sustain this level of growth through the current fiscal year. Also adding to the growth in this category are increases in both Prepared Food and Beverage and Transient Occupancy tax revenues of 4.7% and 8.4%, respectively. Fines and Forfeitures increased 13.2% due in part to an increase in parking ticket revenue as the result of more extensive use of booting and vehicle registration withholding as collection tools. Higher revenue from General District Court fines due to an increased case load also contributed to the variance. Revenue from the Use of Money and Property increased 81.5% due in part to a timing difference in the collection of Health Department rent. In the prior year, they paid several months rent via one- time payment versus making monthly payments in the current year. Adjusted for this timing difference, revenues in this category increased 49.2%, or approximately S238,000, which is primarily attributable to the City benefiting from higher interest rates. Additionally, the City has re-established several leases at higher renewal rates in the current year. Grants-in-Aid Commonwealth grew 5.6% as a result of increased reimbursements to fund the costs of constitutional officers, as well as an increase in funding for street maintenance and law enforcement through HB 599. These revenues have grown as expected based on state budgetary data. Additionally, AFDC Foster Care revenues grew. These social services revenues are directly related to an increase in reimbursable expenditures related to adoption services. Charges for Services revenue decreased 13.8% due in part to a timing difference in the collection of Jail revenues for housing federal prisoners. When adjusted for this timing difference. revenues in this category decreased 7.3% which is attributable to a reduction in the number of prisoners held from other localities due to a lack of available bed space. EMS revenues have also declined in the current year due to the adjustment period underway with a new third-party billing company. Miscellaneous Revenue decreased 17.1 % in part as a result of a one-time collection of surplus tax sale proceeds in the prior fiscal year. Additionally, timing of the Building New Partnership Conference contributed to the variance. This City-sponsored conference took place in FY06, but is scheduled to occur next in FY08. Expenditures General Fund obligations as a whole increased 9.2%. The FY07 expenditure budget includes funding of approximately $1.2 million to cover contracts and purchase orders made during FY06 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. Additionally, General Fund expenditures of all , Honorable Mayor and Members of Council January 2, 2007 Page 3 departments are affected by a 4% pay raise effective July 1, 2006. Other than these items, which affect most categories of expenditures, variances between FY06 and FY07 are addressed as follows: Judicial Administration expenditures increased 15.8% due to an increase in the number of juveniles housed at the Roanoke Valley Juvenile Detention Center in the current fiscal year. Public Safety expenditures increased 9.5% due to the aforementioned pay raise, as well as an increase in the cost of prison health care services and food purchases. Public Works costs increased 5.0% as the result of additional capital maintenance expenditures for City-owned buildings in the current year, including roof repair at the Commonwealth Building and maintenance of exterior moldings at the Municipal Building. Health and Welfare expenditures increased 10.9% due in part to a timing difference in the encumbrance of the City's subsidy to Total Action Against Poverty. Adjusted for this timing difference, expenditures increased 9.1 % primarily due to higher foster care and special needs adoption expenditures as a result of a higher rate of child placement. Transfer to Debt Service Fund expenditures increased 9.0% primarily as a result of increased debt service payments on Series 2004 General Obligation Bonds. Nondepartmental expenditures increased 80.4% due to an increase in the amount of undesignated fund balance transferred to the Capital Projects, Civic Facilities, and Market Building funds. These transfers fiuctuate from year to year based on the needs of each fund and availability of fund balance. Sincerely, Cf~ A. NJj Jesse A. Hall Director of Finance JAH:DLH:ca Attachments c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, Acting City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Acting Assistant City Manager Sherman M. Stovall, Director of Management and Budget STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - Nov 30 July 1 - Nov 30 Percentage Unencumbered Revised Budget Expenditures 2005-2006 2006-2007 of Change Balance Appropriations Obligated General Government S 5.121.047 S 5.190.001 1.3 ~c S 7.551.259 S 12.741.260 40.7'~o Judicial Administration 2.756.731 3.192.071 15.8 ~c 4.449,327 7.641.398 41.8% Public Safety 24.995.087 27.367.078 9.5°ç 32.901.728 60.268.806 45.4q~ Public Works 10.985.382 11.536.?14 5.0 <:;, 13.554.855 25.091.069 46.0~o Health and Welfare 12.272.237 13.611.916 10.9 ~o 20.833.233 34.445.149 39.5':"0 Parks, Recreation and Cultural 4.426.527 4.574.514 3.3 q;, 6.272,353 10.846.867 42.2% Community Development 2.807,963 2.938.094 4.6 ':0 3.181.637 6.119.731 48.0Q·o Transfer to Debt Service Fund 12.194.868 13,295.323 9.0 °'0 5.947.249 19.242.572 69.1°0 Transfer to School Fund 23.539.646 24.926.195 5.90'0 33.690.590 58.616,785 42.5~,o Nondepartmental 2.226.795 4.016.145 80A 0.(, 5.853.164 9.869,309 4Q.7q·o Total $ 1 0{326,28~_ $ 110,647,551 9.2 % S 134,235.391'- $ 244.882,946 -45.2~~ , Revenue Source General Property Taxes Other Local Taxes Permits. Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-In-Aid Federal Government Charges for Services Internal Services Miscellaneous Revenue Total Year to Date for the Period Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate of Change Estimates Received 10.7 °'0 S 90.878,000 39.8°'0 3.5 °'0 66.297.000 26.8Q; -2.7 % 1.236.000 40. Fó 13.2 % 1.287.000 49.9°'0 81.5 ~'o 689.000 127.20:ó 5.6 ~'o 67,202.000 22.0% - °'0 38.000 . 0.0':;'" -13.8 ~o 8.581.035 36.2% 0.1 % 2,803,000 28.7~0 -17.1 0::'0 629,000 30.6% 6.9 % S 239.640,035 31.2% CITY OF ROANOKE. VIRGINIA GENERAL FUND STATEMENT OF REVENUE July 1 - Nov 30 July 1 - Nov 30 2005-2006 2006-2007 S 32.671.712 S 36,177.606 17.170.656 17,768.951 509.261 495.321 566.965 641,725 482.716 876.180 14.024.B33 14.810.904 3.600.091 3.103.867 802.711 803,881 231.983 192.391 5 70,060.928 5 74,870,826 -- , CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2006 FY 2007 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other s 178,223 63,785 16,668 98,944 7,878 8,717 63,825 19,937 4,377 205,009 425 Total Operating Revenues 667,788 Operating Expenses Personal Services Operating Expenses Depreciation 850,085 515.343 216,895 Total Operating Expenses 1,582,323 Operating Loss (914,535) Nonoperating Revenues (Expenses) Interest on Investments Transfer from General Fund Transfer to Debt Service Fund Interest and Fiscal Charges Arena Ventures Contractural Penalties Viper Hockey Performance Bond Miscellaneous (37,820) 516,498 (47,059) (39,112) 65,254 107 Net Nonoperating Revenues 457,868 Net Loss $ (456,667) $ 2 FY 2006 s 185,942 48,630 41,335 83,501 4,845 16,388 61,914 17,628 7,644 260,710 5,094 733,631 825,025 600,273 232,912 1.658,210 (924.579) 20.793 (47,809) (39.145) 133,585 732 68,156 (856,423) , CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2006 FY 2007 FY 2006 Operating Revenues Market Garage $ 165,663 $ 177,467 Elmwood Park Garage 216,533 219,546 Center in the Square Garage 83,569 89,436 Church Avenue Garage 240,837 274,983 Tower Garage 195,115 183,514 Gainsboro Garage 40,346 49,892 Williamson Lot 32,928 34,187 Norfolk Avenue Lot 15,648 Higher Ed Center Lot 21,950 19,809 Market Lot 14,033 19,000 Elmwood Lot 33,533 33,714 Warehouse Row Lot 12,442 9,616 West Church/YMCA Lots 10,946 12,898 Total Operating Revenues 1,067,895 1,139,710 Operating Expenses Operating Expenses 380,452 456,171 Depreciation 235,595 240,369 Total Operating Expenses 616,047 696,540 Operating Income 451,848 443.170 Nonoperating Revenues (Expenses) Interest on Investments 52,691 31 ,433 Miscellaneous 27,500 Interest and Fiscal Charges (119,725) (125,067) Net Nonoperating Expenses (39,534) (93,634) Net Income $ 412,314 $ 349,536 3 , CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDING NOVEMBER 30, 2006 FY 2007 FY 2006 Operating Revenues Retail Space Rental $ 111,122 $ 110,406 Total Operating Revenues 111,122 110,406 Operating Expenses Operating Expense 104.701 105,849 Depreciation 4,290 3,231 Total Operating Expenses 108,991 109,080 Operating Income 2,131 1.326 Nonoperating Revenues Interest on Investments 4,618 1,697 Transfer from Capital Projects Fund 474,300 Transfer from General Fund 263,000 Miscellaneous 130 Net Nonoperating Revenues 741,918 1.827 Net Income $ 744,049 $ 3,153 4 , CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED NOVEMBER 30, 2006 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAIO CITY FOR THE MONTH ENDED NOVEMBER 30, 2006. BALANCE AT OCT 31, 2006 CONSOLIDATED FUNDS $107,477.017.72 RECEIPTS $25,348,113.52 DISBURSEMENTS $33,874,903.49 BALANCE AT NOV 30, 2006 $98,950,227.75 BALANCE AT NOV 30, 2005 $90,595,342.07 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING NOVEMBER 30, 2006. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $17,270.93 1,110,789.67 1,150,000.00 5,872,444.44 11,763,203.37 10,298,164.84 24,067,308.33 17,831,765.49 26,839,280.68 $98,950,227.75 DECEMBER 18. 2006 ( 07 .-c:. ./-~ 5 , CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2006 FY 2007 FY 2006 Additions: Employer Contributions S 4,302,375 S 2,884,006 Investment Income Net Appreciation in Fair Value of Investments 26,326,937 13.100,614 Interest and Dividend Income 2,479,182 1,138,199 Total Investment Income 28,806,119 14,238,813 Less Investment Expense 68,302 87,904 Net Investment Income 28,737,817 14,150,909 Total Additions $ 33,040,192 $ 17,034,915 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 9,661,437 20,505 $ 9,681,942 S 8,912,223 22,450 $ 8.934,673 Net Increase 23,358,250 8,100,242 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance November 30 334,232,043 $ 357,590,293 318,675,367 $ 326,775,609 6 , CITY OF ROANOKE PENSION PLAN BALANCE SHEET NOVEMBER 30, 2006 FY 2007 FY 2006 Assets Cash S 915,308 $ 126.807 Investments, at Fair Value 358,613,815 328,441,519 Due from Other Funds 1,778 1.431 T ota I Assets $ 359,530,901 $ 328,569,757 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable S 1,936,256 4,352 $ 1,794,148 Total Liabilities 1,940,608 1,794,148 Fund Balance: Fund Balance, July 1 Net Gain - Year to Date 334,232,043 23,358,250 318,675,367 8,100,242 Total Fund Balance 357,590,293 326,775,609 Total Liabilities and Fund Balance $ 359,530,901 $ 328,569,757 7 " CITY OF ROANOKE OFFICE OF THE CITY CLERK 115 Church Avenue. S. W.. Room 456 Roannke. V irgini" 24011-153(, Telephone: t54û¡ 853-.:!5:11 Fax: (5:10) 853-11.15 E-mail: clerk@roanQke\'a.go\' SHEILA r-;. HART\1A~ As~i:.lanl City Ckrk STEPHANIE ~I. ~IOON. CMC Acting Clly C1~rk January 3, 2007 File #38 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am enclosing copy of Resolution No. 37655-010207 authorizing payment of deferred compensation to the Acting City Clerk. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Tuesday, January 2, 2007. Sincerely, ~M,~ Stephanie M. Moon, CMC Acting City Clerk SMM:ew pc: Sherman M. Stovall, Director, Office of Management and Budget ,,~ , IN THE COUNCIL OF THE CITY OF ROA~OIŒ, VIRGINIA, The 2nd day of January, 2007. No. 37655-010207. A RESOLUTION authorizing payment of defcrrcd compensation to the Acting City Clerk. WHEREAS, by Resolution No. 37529-090506, COllllcil appointed Stephanie M. Moon as Acting City Clerk; and WHEREAS, Council desires that Ms. Moon receivc dcfelTed compcnsation for such time as she serves as Acting City Clerk. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Stephanie M. Moon shall receive during the current and any future fiscal ycars on an installment basis, the sum of $2,000 per quarter paid to ICMA as deferred compcnsation, retroacti ve to the first pay day in Octobcr 2006, for such time as Ms. Moon serves as Acting City Clerk. BE IT FURTHER RESOLVED that thc Director of Finance shall be authorized, for and on behalf oCthe City, to execute any documents required by lCMA to implement this resolution. ATTEST: ~m.~~ Acting City Clerk. K:\Mcasurcs\deferrerl compensat~on for moon i=ma.doc