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Home My WebLink AboutCouncil Actions 02-05-07 ·~ ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 5, 2007 9:00 A.M. ROOM 159 AGENDA Lea 37667-020507 Call to Order -- Roll Call - Council Member Fitzpatrick called the meeting to order. Due to a lack of a quorum, the meeting was declared in recess. The Council meeting reconvened at 10:30 a.m. - Council Member Fitzpatrick and Wishneff were not present when the roll was called. A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions . and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0, Council Members Fitzpatrick and Wishneff were not present when the vote was taken.) File #110-132 A communication from Council Member Alfred T. Dowe, Jr., Chair, Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the mid-year performance of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0, Council Members Fitzpatrick and Wishneff were not present when the vote was taken.) File #1 32 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss possible incentives for expansion of an existing business in the City, where no previous announcement has been made of the business' interest in expanding its facility, pursuant to Section 2.2-3711 (A)(5), Code of Virginia (1950), as amended. Approved (5-0, Council Members Fitzpatrick and Wishneff were not present when the vote was taken.) File #1 32 A communication from the City Manager requesting that Council convene in a Closed Meeting for the purpose of the staff briefing Council on actions taken to respond to threats to public safety, pursuant to Section 2.2-3711(A)(20), Code of Virginia (1950), as amended. Approved (5-0, Council Members Fitzpatrick and Wishneff were not present when the vote was taken.) File #132 Topics for discussion by the Mayor and Members of Council. (5 minutes) Items listed on the 2:00 p.m. Council docket requiring discussion/clarification, and additions/deletions to the 2:00 p.m. agenda. (15 minutes) Items for discussion at joint meetings of Council on Monday, March 5, 2007, with the Roanoke City School Board at 9:00 a.m., and the Roanoke Neighborhood Advocates at 12:00 p.m., respectively. BRIEFINGS: · Other Post Employment Benefits (OPEB) (Director of Finance) Market Stall Awnings Williamson Road Fire Station Preliminary Recommendation for Updated Master Plan (3:30 p.m. - Room 159) o Leon Younger, Consultant, PROS Consulting, LLC 30 minutes · · 15 minutes 10 minutes 60 minutes · Council Members Fitzpatrick and Wishneff entered the meeting during the presentation of the Other Post Employment Benefits briefing. THE COUNCIL MET WITH THE ARCHITECTURAL REVIEW BOARD AT 12:20 P.M., IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING. , ROANOKE CITY COUNCIL ARCHITECTURAL REVIEW BOARD FEBRUARY 5, 2007 12:00 P.M. ROOM 159 AGENDA 1. Call to Order. Mayor Harris was not present when the meeting was called to order. 2. ROLL CALL: Architectural Review Board 3. WELCOME. Vice-Mayor Trinkle/Chair Katz 4. INVOCATION AND LUNCH. 5. DISCUSSION ITEMS: · Annual Report for 2006 · Salem Avenue Historic District Designation Status · H-1 /H-2 Historic Overlay District Guideline Update Process · Property Assessment Increases for Old Southwest 6. REMARKS BY COUNCIL/ARCHITECTURAL REVIEW BOARD. THE ARCHITECTURAL REVIEW BOARD MEETING WAS ADJOURNED. THE COUNCIL MEETING WAS RECESSED AND IMMEDIATELY RECONVENED FOR A BRIEFING WITH REGARD TO THE WILLIAMSON ROAD FIRE STATION. -' <ilf!~O ~_J.L ~~J,~ .~. ~~.). ;/;~. . . ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 5, 2007 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. All Present. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, February 8, 2007, at 7:00 p.m., and Saturday, February 10, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. -I ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 4S6, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Middle School Students from Wonju, Korea, Roanoke's Sister City. File #327 5 A Resolution memorializing the late Ralph K. Bowles, former Council Member. Adopted Resolution No. 37667-020507. (7-0) Ceremonial copy was presented to Mrs. Elizabeth T. Bowles. File #367 A Proclamation from Roanoke County commemorating the City of Roanoke's 125th Anniversary. The HonorableJoe McNamara, Chairman, Roanoke County Board of Supervisors. Proclamation was presented to the Mayor. File #3-87 A Proclamation declaring February 5 - II, 2007 as Child Passenger Safety Week. Proclamation was presented to Deputy Chief Tim Jones. File #3-5-80 Government Finance Officers Association Distinguished Budget Presentation Award. Award and plaque were presented to Sherman Stovall, Director, Management and Budget. File #80-299 A Resolution appointing Stephanie M. Moon as the City Clerk for the City of Roanoke. Adopted Resolution No. 37668-020507. (7-0) File #38 3. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-I Minutes of the regular meeting of Council held on Monday, December 4, 2006. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. ó C-2 A communication from Jean Thurman, Secretary, Western Virginia Water Authority, advising of the resignation of John B. Williamson, III. as a member of the Board of Directors. RECOMMENDED ACTION: Accepted the resignation and received and File #110-468 filed the communication. C-3 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, February 20, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a request of Ned Jeter to lease approximately 20.4 acres of City-owned property located at Coyner Springs for agricultural use. RECOMMENDED ACTION: Concurred in the request. File #166-373 C-4 A communication from the Director of Finance requesting that Council schedule a public hearing for Tuesday, February 20, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to issuance of general obligation public improvement bonds, in the principal amount of $2,600,000.00, for construction of the Campbell Avenue Parking Garage. RECOMMENDED ACTION: Concurred in the request. File #SI S C-5 A communication from the Director of Finance transmitting the City's Pension Plan Comprehensive Annual Financial Report for the year ended June 30, 2006. RECOMMENDED ACTION: Received and filed. File #109-429 C-6 A communication from the City Planning Commission transmitting the 2006 Annual Report. RECOMMENDED ACTION: Received and filed. File #109-200 C-7 A report of qualification of Earnestine Garrison as a member of the Youth Services Citizen Board, for a term ending May 31, 2009. RECOMMENDED ACTION: Received and filed. File #15-110-304 REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 7 5. PETITIONS AND COMMUNICATIONS: a. A request of Fred W. Hutchins, Regional Representative to United States Senator James Webb, to offer assistance to the City on behalf of Senator Webb. (Sponsored by Mayor C. Nelson Harris and Council Member Gwendolyn W. Mason) No action taken. File #137 b. A request of Pro-Line Performance, Inc., for reconsideration of the rezoning of two tracts of land located at 3922 and 3942 Thirlane Road, N. W., subject to a certain condition proffered by the petitioner. Maryellen F. Goodlatte, Attorney. (Sponsored by Mayor C. Nelson Harris and Council Member Gwendolyn W. Mason) Council instructed the City Clerk to readvertise the public hearing to be held on Monday, March 19, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the rezoning request. File #51 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of Governor's Youth Community Service and Civic Engagement Program funds for the Service Learning Academy grant program; and appropriation of funds. Adopted Resolution No. 37669-020507 and Budget Ordinance No. 37670-020507. (7-0) File #60-236-304 s 2. Acceptance of a Juvenile Accountability Block Grant from the Department of Criminal Justice Services; and appropriation of funds. Adopted Resolution No. 37671-020507 (6-0, Council Member Dowe abstained from voting); and adopted Budget Ordinance No.3 7672-020507 (S-O, Council Member Wishneff was not present when the vote was recorded, and Council Member Dowe abstained from voting). File #5-60-236-304 3. Amendment of Section 21-207 of the City Code to enforce noise disturbances between the hours of 8:00 a.m. - 10:00 p.m. Adopted Ordinance No. 37673-020507. (6-0, Council Member Wishneff was not present when the vote was recorded.) File #24 4. Amendment of Section 24-97 of the City Code to extend the time period for possession or consumption of alcoholic beverages within designated park facilities from 10:00 p.m. to 12 :00 a.m. (midnight) of any day, pursuant to issuance of an alcohol permit by the City Manager. The motion to amend the City Code was defeated by a 3-4 vote, Council Members Lea, Mason, Dowe and Mayor Harris voting no. File #24 5. Appropriation of funds for various telephone projects in connection with the Information Technology Strategic Plan. Adopted Budget Ordinance No. 37674-020507. (7-0) File #60-262-301 6. Execution of Amendment NO.1 to the Performance Agreement dated December 9, 2005, between the City of Roanoke, Faison- Southern Lane, LLC, and the Economic Development Authority, to provide for a two-month time extension in connection with the Home Depot facility. Adopted Ordinance No. 37675-020507. (7-0) File #207-450 l) b. CITY ATTORNEY: 1. Adoption of an ordinance amending the City Code to clarify Section 21-81 relating to the discharge of pneumatic guns. Adopted Ordinance No. 37676-020507. (5-2, Council Members Lea and Dowe voting no.) File #24 c. DIRECTOR OF FINANCE: 1. Financial report for the month of December 2006. Received and filed. File #10 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Ordinance No. 37662, on second reading, approving the terms and execution of Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City of Roanoke and Roanoke Redevelopment and Housing Authority. Adopted Ordinance No. 37662-020507. (6-0, Council Member Fitzpatrick abstained from voting.) File #60-1 78 b. Ordinance No. 37663, on second reading, appropriating funds in connection with the South Jefferson Redevelopment Project. Adopted Budget Ordinance No. 37663-020507. (6-0, Council Member Fitzpatrick abstained from voting.) File #60-178 c. Ordinance No. 37665, on second reading, rezoning property located at the eastern terminus of Appleton Avenue, N. W., subject to a certain condition proffered by the petitioners. Adopted Ordinance No. 37665-020507. (7-0) File #51 10 d. Ordinance No. 37666, on second reading, authorizing the lease of space to Christopher j. Dobe, d/b/a ADobe Salad Works, in the City Market Building for a term of three years. Adopted Ordinance No. 37666-020507. (7-0) File #42-373 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and lor comments by the Mayor and Members of City Council. Council Member Dowe expressed appreciation for all acts of kindness shown during his recuperation from knee surgery on Thursday, January 18, 2007. File #80 b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before Council: Mr. Bertrand Mullen, 2962 Oak Crest Avenue, S. W. Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E. Ms. Helen E. Davis, 35 Patton Avenue, N. E. In connection with Mr. Mullen's comments, Mayor Harris advised that the lack of textbook purchases would be included on the agenda for discussion at the joint meeting of Council and Roanoke City School Board on Monday, March 5, 2007 at 9:00 a.m., in the EOC Conference Room, Room 159. II 12. CITY MANAGER COMMENTS: The City Manager called attention to the announcement of the commemoration of the City of Roanoke's 125lh Anniversary which was held on Saturday, February 3,2007, at The Hotel Roanoke & Conference Center. Kick-off of the year long celebration festivities will begin on Saturday, March 31 at 11 :00 a.m., with a procession from The Hotel Roanoke to the Roanoke Civic Center Special Events Center. File #87 The Council meeting was recessed and immediately reconvened in Room 159 for continuation of the two remaining briefings with regard to the Master Plan Update and Market Stall Awnings, and three closed sessions. CERTIFICATION OF CLOSED SESSION. (6-0, Council Member Fitzpatrick was absent.) (Due to conflicts of interest, the Mayor and Vice-Mayor recused themselves from the Closed Session regarding discussion of possible incentives for expansion of an existing business in the City.) THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED ON FRIDAY, FEBRUARY 16, 2007, AT 8:30 A.M., ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, FOR THE COUNCIL'S ANNUAL FINANCIAL PLANNING SESSION. 12 !)l~.:~~~~\ I'~lr '"'. \ ~ /t '; \ btl'","' _ J ,'¡"~.. li¡/ ",:::',~t:~:~3:1 CITY Of' ROANOKE OFFICE OF THE MAYOR 215 CHI.'RGI AVENI.:E. S.W, R()()~1452 ROAl\OKE. VIRGl~IA 2401 I· j5'l4 TI·:UJ'I·\f)l\E: ()..()¡ S:'.~ ~..........; F.\\ I:;·ill) f:..'iLII·;.'i ('. :\EI.SO:\ HARRIS :\Ia~'or February 5, 2007 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke. Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 22-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely. c...1{cJw.. ~ C, Nelson Harris Mayor CNH:snh CITY OF ROANOKE CITY COUNCIL 215 Chun.'h An-nUL'. S.W. J\(J~I C. Taylor \1unil'ipal Building. Room 45ñ Rlli.lllllkc. Virginia 24011-15~6 Telephone: ,S"¡'O, ~53-~541 Fax: 1540 :'\53-114:; Council \lembers: Alth'd T. Do\\"c. Jr. BL'\\:rly T. Fitzpatril:k. Jr. Shennan P. Lea GWl'Jl \\', \1asoll Llano B. T rinkh: Brian.l. \\íshndi' C. ";ELSO"; IIARRIS .\hl) or February 5, 2007 The Honorable Mayor and Members of the Roanoke City Council Roanoke. Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the mid-year performance of three Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1). Code of Virginia (1950), as amended. , r.. Chair ersonnel Committee A TDJr:snh CITY OF ROANOKE OFFICE OF THE CITY MANAGER ;\J{)cl C. Tdylnr ivtul1icipc11 Building 215 Church Avenue, S.\"'., Room 364 Roatwke. Virginia 24011-15<)1 Tt·[I'J'11l1IlV. (~dI11.~.:;.1-2J>.~ F.l.\: c:;...(J) ....:;3-113.... Cit\" \Vd, \\'\\'\\'.nl,I]Hlkl·\·.I.,l.~II\· February 5, 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene a closed meeting pursuant to §2.2-3711.A.5, Code of Virginia (1950), as amended, for a discussion concerning possible incentives for the expansion of an existing business in the City, where no previous announcement has been made of the business' interest in expanding its facility. Sincerely, Darlene L. rcham City Manager DLB/lsc c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Joel C Taylor Yll1nirif,alllllilding 2]5 Church A\'l.'I1Uê, S.\v., (O~ll1l 36.:1- Roanoke, Virginia 24011-J591 Tt'[q1hllIW. (5·10) ~:;.1 ~J.:U r,)\: (,..¡.n ":;5:~-] 1.1:-; (il\" \\\-11: \\·\n\·.r'I,IJ1\I"~'\"<l.t-\I\· February 5, 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene a closed meeting pursuant to §2.2-3711.A.20, Code of Virginia (1950), as amended, for the purpose of staff briefing Council on actions taken to respond to threats to public safety. Sincerely, ~. Darlene L. Bu cham City Manager DLB/lsc c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk , .' ~ ROANOKE Stepped Plaza: Market Building City Market District Plan Status of implementation City Council Briefing February 5, 2006 ,/~, , ..... ...ar.-._.- .-.I'lI:aaa...d_NUI ...,...--I.~ UarlIet SlrEoer f:'E-YaOOn, stepped pf¡l~ ; Evaluation of proposals complete and staff is prepared to recommend selection of a design/engineering consultant. The Arts Commission has expressed interest in project as an opportunity for public art. ~.""'~ . . . - . 7 -._ - - '. - ___'0 . .J""-" L_:----....c, ~. ..~~--~- .~.....- ...., "- ";.'":-.:- ._....~- ..... ...... ~.._.- ....:. ~~.\.:.. ..'~'-':,_.. JJLJlLffiJ JLJLHOlL!llll_ml.__tJ EJ EJ l~, .~..~ .A: .... ~3 .A ." '.... .~.. .~- , U 1j fi.læ ÆJ. ~ I~ ~ ~: ~ [:l 0' î A' "'=-""='" -'. ~ a:¡:;. .-' .. ' . ~.,r- - ". . :. I.CiIl~ l r.I,. n LJ ;"'1 .. .1 ",I C> li/ lLò u[-l¡j ::- '·JI " µ 1'-- - -_1.\ .....JJµ.J._ bd f' _.-...!., . --~ '.. I ~ . City Council approved a CMERP request to address exterior and interior issues. ($274.000). Procurement for elements of the project elements are now underway_ ,. Development of Market Garage and Williamson Road Site Ii!J!;'~ITJ··r' e ,-.-/,..- ....-.. .. , i7'1 pi' !!--=~':;'. Lg .( -." , .,,---,.- ·'1' ¡-'I'" .~~1 _ t ~ :'!' l ". ., I'R-'!!! I: o t : . I, 11\1 J II rrM'· I I. , ."!, .~. .~'~~.~, '~(~'_~:\WI~ I , I ¡ . I; J; I ,) - ~- i: .:;. . 1·', I""" l'! 1'. ..~~ ..,: .:l! ·t:I~I""··'\I." [tea;' .'--'! lill ~,_'l:- _. .~.--_. . II '-,. I"··' ..' I·,· ···1· ¡ ¡ ·:;-.:7.·;"3<":;,":.!" ~ . I . , ':--.;". ".,1.. .' ~.... ..'..' : """"'-.... Paving Options i , _..J ~H:': ~"l~rrr~J ; H"\"J"'lJï"1 ¡ -~Ri . - . ~ . . 'JI.· (HH' '.~t,..:·.,~;~ k§ - :.:,~;:-::-,>"::,\:.>;'¡, , l:x...··-~::;,····.:, ~'~.".-.,;..~.".'1;'¡ . . . . . '."'llij' ," "'".~._--......~ . , .~. ... >~~:~~r TrpKliIrmderDiI~ ,. ._'1 These development opportunities are actively marketed by Economic Development Division. Severai developers have visited Roanoke and there is particular interest in the Market Garage project for residential development. A design firm has been selected to develop the initial conceptual designs for the façade. Paving, stamping of certain crosswalks. and bollardststamping at the four building corners are intended for the 2007 paving program at strategic locations around the City Market Building, as well as paving on Market Street from Campbell to Church. Proposed bollards and stamping around the Market Building will improve pedestrian safety and protect the canopy of the building from further damage. '., "".- . .~. ~'" SOUTH E.LEVA1ION B I H C 1·1 I A IN N AV r: . .: ~.. VVEST ELEVATION VVII.I.I^MSUN I~()^) CITY or 1- I K I: I R 0 A N 0 K I: VIR GIN 1 l\ FMS I1I-P/\RTMFNT . WILLIAMSON ROAD FIR E STATION· - '0 -!.... n:" '.' . ROl)R[(jU[? ;1:11'],,', ,',t,\llUl;.'\ ~¡OTL!.::\" ARCHITECTS Cote. + Ru~'Sell Architects __...._ ;·..__,,';7_' ."-;'-;-:-. ". . .... - - ........~.. -- ..' - ~.. .. "-. ..¿:.:~~;~~~¡~~~~~:~~::. SOUTH [LEVA"r rON BIRCHLAWN AVE ..,. ... WEST ELEVATION Will IAMSON I~()^I) CITY or r IRE ¡ ROANOKE VIRGINIA EMS IlEI',\RTrv'ENl . WILLIAMSON ROAD FIR E STATION· - ':of~ + Russell Architects .~()rW,'(jl"F7 iW'II:Y !'.1.\Ui'I:X ~..¡nTl.¡;y ARCHITECTS ·~~~iì\íÇ[ \";'l.ll,\MSO:'-: I'.O,l."O ",.1,'1 ~ z « ..J 3: '- "'- ~ ,~ J1 C - . «0 ~ c- O<: « '- < u..' ::1- 0:::: :..:i/. :; iJ.. -- ..;~ C "" C" .... z ~ ....... <,0 C, ll:'o... C!: z c" ;.-= Z o '" ~ « z o f- « f- '" , h~~1 Ii '., l· ,~ r B .. +. IJ:. 8, . ...J ...J s ~ I~ i ..,.... ..,:. "'. _:~~~'.~:' ~~..~._~. --..'- ~5·.~ ~~. . _-.:":~l:_ "'. A '~~:::~:': .-. .... ~ .... :. -.~'.-, , 7''<;: ;.~~\.., . -: .'''::. ", .~ .- :~~~i:." ..- ,:":.--C·- i;~~~~ -;-~è~-.~~~~f~~:~l~=~",;~- _~_' -. ~:~.:,,_~cc~"n ~.. ..0_" --7. '. _ . C ,... "__'_'__ .~.---'-~' .~= ~.:... .:.r,:-.__~:-~ ~~~:":'.~ SIT E SECTION A-A NOI 10 S c: A I f .,. ~, , il ~--If. 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STORAGE WORKSHOP ALCOVE I.i!t 1-' tOR_.. \,. , \ '-. f)0ISfo...TCli ": --IÓI ,..... J . ~ n¡· ;t",;"," 'f 1:......: ~' 1>' OFFICER'S S1-0WER .9~,." n·.:-. , ,-,-= j '.. -.. . '/ , -UEC.......·\UCAL/ ELECTRICAL " " ..' \ '- ·ì] , : _/ j -+- I I T-8" CAPTAIN'S omCE Ii . g. I ,-----q t!;;;;;t'~_ I.__J! OFFICFR'S :'SLEEI'INC ,I)JARTE~S . ~}- I / I L~J...l I , u" I _. u ; .._-..~ ._16'-(1" ~ Q FLOOR PLAN SCAl;:'/e_l_C' (, Williamson Road Fire Station February 5. 2007 · Disl:ussion of Planning Commission Itcms Full Brick Elevations S30.000 Plaza at Williamson Road S 153,J05 . Review of ProjCl:t features and Budget Budgeted Building Cost Current E\timate $1.250,000 $1.361,683 (S 111.683) · Discussion hre Department Operational Issues Longer Apparatus Bays $120,000 . Disl:ussion of LEED Certification US Green Building CounÖI LEED = Leadership in Energy and Environmental Design Five Major Areas Sustainable Sites Water Efficiency Energy and Atmosphere Materials and Resources Indoor Environmental Air Quality Certifil:ation Levels: Certified. Silver. Gold and Platinum fire Station is viable GlIldidate for Certified or Silver Additional Projel:l Costs Design Fees LEED fees AlE Design and Documentation Commissioning Agent hll:reased Building Cost (5-10%) $3.500 $54,325 $20,000 $1.'\6.168 ¡ ·~r, ~ C!i) ~~ o 0 ..........'·1 B ~ ~8 d9 - ....., G ~ -< B 1š~ i 0 :0: 0 ~ ~ 0 2) <:=J , '"': l=:J ~ (Ç ') ~ 0 @ , ~,¡ ~ B B WJ -/ @) @) , -. ~ § œJ @ c::::::J b ß ~ -, § :.' ) D --- ª .-Þ .,"\ , -..""'"'-...J-1 ,.-=-¡ ~ ...., . œJ ' , ".-- ~ I ~ ~ ~ gv œJ @ B ~ o::::J § G B o::::J ~ § ß 8 ca ~ B ~ œJ @) -\ , -, [f::::::, ~© ~@ ~~ © <::::J OOs=::::::::i ~ ~~~ ~ \Æ~ (@ @~ j aQ ~'. I . 0.; .~, .,:\:~~J~\ · . \iâ~ . .".;~ . !t .~~ '.:¿~\ " . , " :~ ~ .....¡ ~ . 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Virginia HOIl Telcphone: (;~O) H;3-l730 Fax: (;~()) H;3-1230 [-mail: plallning(~j:roanoke\'a.go'· ARB AI'chit('('hll"nl n\"j,'w Hoard Kmml of I.unin:,: '\llPC:I!\ I'lallnillf!.COllllllh~inn January 16, 2007 Honorable C. Nelson Harris. Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe. Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr.. Council Mayor Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason. Council Member Honorable Brian J. Wishneff. Council Member Dear Mayor Harris and Members of City Council: Subject: 2006 Annual Report Architectural Review Board (ARB) I am pleased to provide City Council with the following information on the Board's accomplishments and attendance for calendar year 2006. The ARB met 12 times during 2006, In addition. a review committee met 10 times to review applications and recommend improvements to individual applications. Actions taken by the Board, staff and City Council are summarized below. ....-- -- . - ...- --. .J:()tal Requests for Certiflc.¡¡.!~~ of Appropriateness (COAl Requests reviewecJ.~nd approved by Agent Requests referred to ARB H-2 requesls - 65 .. .. __ H-1 requests~.11 L Requ.~sts approved by ARB _ Requests den.i¡¡d. by ARB Total requests approved by Agent and ARB Requests withdrawll. Requests denied for work begun without COA - --- --.. ----. .--- Denials appealed to Çity Council ARB decisions upheld by City Council . +~!le appeal was continued ~!!.~Quest of i!EPJ!c.~nt ~~~I ._ ..F'ercentag~ 63 45% :~ 76 55% - , 64 5 ..--., -1 ~~-J 3 , 4 3' 84% 7% 91% -- I--~:--· J Roanoke City Council January 16, 2007 Page 2 · Investment in historic district rehabilitation continues to accelerate. 2006 had another double-digit increase (20%) in case activity over the previous year. · ARB and staff considered 139 applications and approved 1270r 91 %. · While the number of approvals continued to increase over previous years. the number of denials remained in the 5-7 range seen over the past four years. Three of the five denied applications were for work already commenced or completed without approval. These cases accounted for three of the four appeals to City Council. · One denial was a project on Market Street that would have added a story to an existing building. The applicant modified the project to one where a new building will be constructed. The ARB approved the new application later in the year. · To expedite approvals. the ARB delegates approval authority for certain types of projects to the Agent. Almost half (45%) of all applications were reviewed and approved by the Agent. Typically, such approvals are given within five business days of receiving the application. Major ARB activities during 2006: · Approved four applications for new construction: o Retail/office building at 308-310 Market Street. o Large office building in the 1100 block of 1st Street. SW. o 20 townhouse units located on a new loop street which will connect the ends of Janette and King George Avenues. o 4 townhouse units on Woods Avenue at 6th Street · As a Certified Local Government (CLG) with the Department of Historic Resources (DHR), the City of Roanoke had direct support from the state and federal governments with grant money for historic preservation studies and for ARB training. 1. Worked in coordination with DHR for a cost-share project to survey and nominate the Salem Avenue Historic District to the Virginia Landmarks Register and the National Register of Historic Places. 2. Staff and the Vice-Chair received training through the National Alliance of Preservation Commissions. These workshops train local historic preservation commissioners and staff in community revitalization methods. Roanoke City Council January 16, 2007 Page 3 · Continued annual spring mailings to all property owners in the historic districts and contractors in the Roanoke Valley to increase awareness of the historic districts. The Department of Real Estate Valuation also sends notices to all new property owners in the historic districts. · Continued the Design Assistance Review Committee comprised of two ARB members to review applications prior to the Board meetings. Two members and staff attend the monthly meetings and notify applicants of preliminary recommendations. · Continued annual in-house ARB workshops to improve the application process and Board meetings. · Invited DHR to review and assess the ARB's processes. DHR staff completed the assessment and provided recommendations for improvements. The Board's current initiatives: · Review and update the H-1 and H-2 Architectural Design Guidelines to incorporate information on new materials that were not available when the 1995 guidelines were written, delete outdated information or materials, and comply with zoning provisions contained in the adoption of the new zoning ordinance in December. 2005. The first workshops with property owners in the H-1 and H-2 Districts will be held on January 17. 2007. This initiative was undertaken using a 50/50 match of State and City funding. A detailed list of Certificates of Appropriateness is attached for your information. Sincerely. W /J)' / 1/}¡jJ. r . . . . 0/IC iI' Lðfa Katz. Chair Architectural Review Board cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Steven j. Talevi, Assistant City Attorney Stephanie Moon, Acting City Clerk R. Brian Townsend, Director, Planning Building and Economic Development Anne S. 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The 5th day of February, 2007. No. 37667-020507. A RESOLlTlON memorializing the late Ralph Keister Bowles. former City Council member and longtime resident of Roanoke. WIIEREAS, the members of Cnuneillearned with sorrow of the passing of Mr. Bowles on Thursday, January 4. 2007; WHEREAS. Mr. Bowles was born in Kimball. West Virginia, the son of the late Phlcgar W. and Katherine Smith Bowles; WHEREAS, Mr. Bowles was a graduate or William f'leming High SChllol and of the American Institute of Baking in Chicago; WHEREAS. Mr. Bowles served in the U.S. Marine Reserves ror three and a half years before going into the U.S. Army. and was a World War II veteran serving with the 106Lh Infantry Divisinn. 422"<1 Regiment. Cannon Company. as a radio operator and a rorward observer in the Battle of the Bulge; WHEREAS. in December. 1')-1-1, during the Battle of lhe Bulge. :'vir. Bowles was wounded and taken as a prisoner or war to Stalag 913 prison camp herore being liberaLed by General Pattnn's lroops in April 1')45; WHEREAS. Mr. Bowles was the recipient of the Bronze Star and the Purple Heart with an Oak J.cafC/usler for his service in World War 1/; WIIEREAS. Mr. Bowles married Elizaheth Thomas, and the eouple owned and operated Bowles Bake Shnp for 38 years; WHEREAS, Mr. Bowles taught haking and cake decoration both in the U.S. Army at Camp Lee and in the Roanoke County Public School System; WHEREAS. Mr. Bowles was active in the Williamson Rnad community and his church. Huntington Court United Methodist. for 78 years; WHEREAS. Mr. Bowles was a past commander and active member of the Roanoke Valley Chapter American Ex-Prisoners of War and also the Virginia and the national organization: WHEREAS. Mr. Bowles was a member of American Legion Post #68, MeKenzic Post #3. Disahled American Veterans. Amvets, VFW. and was a life member of the 106th Infantry Association; WHEREAS, Mr. Bowles was a member of the Williamson Road Masonic Lodge # 163. and was recently honored with a 50-year memhership pin hy the Kazim Temple of the Shrine: WHEREAS. Mr. Bowles had 58 years of perfect attendance with the Williamson Road Lions Cluh and was a regular volunlcer at the Lion's Recycle Center. and was awarded the Melvin Jones Fellow and Life Lion Memhership; WHEREAS. Mr. Bowles was awarded the honor of Roanoke's Father of the Year in 1971. and was selected as the American Women's Association Boss of the Year in 1979: WHEREAS, Mr. Bowles served an interim (erm on Roanoke City Council in 1%5 and he and his wife. Elizabeth. are the only wuple in Roanoke who both served their City as a member of the Roanoke City Conneil. THEREFORE, BE IT RESOLVED hy the Council of the City of Roanoke as follows: I. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Ralph Keister Bowles. and extends to his family its sincerest condolences. 2. The City Clerk is directed to forward an allcsted copy of this resolution 10 Mr. Bowles' widow. Elizaheth Thomas Bowles. of Roanoke. Virginia. ATTEST: City Clerk PROCLAMATION COMMEMORATING THE 125'H ANNIVERSARY OF THE CITY OF ROANOKE WHEREAS, since its foundation on February 3. 1882. the City of Roanoke has served as the cultural. industrial. and financial hub of Southwest Virginia; and WHEREAS. the City of Roanoke has been the birthplace of companies which have grown to national prominence including Norfolk & Western Railroad. Carillon Health System, and HSMM Engineering; and WHEREAS, the City of Roanoke has been a strong supporter of educational. recreational, cultural, and arts opportunities for citizens of all ages; and WHEREAS. the City of Roanoke remains dedicated to the health and welfare of its citizens by supporting the growth of advanced medical research facilities and services; and WHEREAS. the City of Roanoke has joined with neighboring localities to provide the highest quality of essential services including the Roanoke Regional Airport. the Wesiern Virginia Water Authority, and the Roanoke Valley Resource Authority; and WHEREAS, the City of Roanoke has supported numerous initiatives which will ensure a bright future for the "Star City of the South," including undertakings as diverse as a revitalized role for the historic City Market to the development of a strong relationship with area universities and colleges; and WHEREAS. the City of Roanoke has received the distinguished All-America City Award five times in recognition of their significant community achievements. . NOW, THEREFORE. WE. the Board of Supervisors of Roanoke County. Virginia. do hereby issue this proclamation to commemorate the 125'H ANNIVERSARY OF THE CITY OF ROANOKE. commend the City on its many years of excellent service to its citizens, and encourage the public to participate in the year-long anniversary celebrations. fL··S~ ~--_.._-- .----- Diane S. Childers, CMC, Clerk C/.' ¡¡~ ~H~d9;:· CO~~dministrator ~~an ~,c)..-D c. ~""... _._____ _u_ _.. Richard C. Flora, Vice-Chairman )r¡uJwt #. {bt- Michael W. Altizer \"l. " ~Q W ...~.cu~ Michael A. Wray c, " .' Cìi"'" .- .t __. "1' "::'1 ":.d ,: .- .:".' ~'. . WllERI:......tS, Februwy I! -1;'. :0(/:, has h('L'1l declared Child P£lsst'l/ga Saß'ly WL'ek; I..J.Jld Wlll::.:RE....S. all ßtiy sWIllS. ,hI! District f~( Colut1lhia. Puerto Rit'o and {hI! Unitc:d STall'S ft'rrilories !rave ¡;nul..'/ed Il.1ws rt'quiring r1h' use (!f" child jJtlssengcr S(~/Ï.'IY s.\Slems: and rVHERE4S. in ]1)05. all (H'atl."!!: <i./ìvt! chiidr~n ü!?l!s ¡-land .vuunga wert' killed ,md fi.¡(¡ \I'at: if!jllred in motor n::hic!t~ aas/u..',) Llt·r(l.~.'· the ('lIwary each day: and WHEREAS. ac.:l·ording {o ¡he National lIighwllY Tr(~I./il· S(!fl!lY .4.dministnuiun (Nln:'ìA), while 98 perct'¡¡{ of:lmeriL"a's inj~mt.~ and 93 pL'rccnf o(dlildrell ages f)ne? tv I1m:e art' prop!!r!y res/raifled. n¡){ ('ll(lugh d1ildren ages/our through Se\'èl1 are ri:'strl.1int:d prt'Jlalyj(Jr their si::f.: LInd agt': l1nd WllERE-1S. ,watistÙ;,;; show c:hildl't:n ugt.'s .Nur [0 t:iglu who use boostt:r st:uts an' 5Y pen:t'1ll le,..,~' likely to bt: iI~iurt.'d in a ùlr (.'ra.\h than children who tlre restn1ined only hy ù seat belt: and WllERE4S, Child Passt:nger Sait'f.v Wee::k prf/\'ide:s cummunities and crgI11Ii=:ariolls <lll opportunity 1(1 join UJgèrJltT through puh/Ù' illj;Jrm'ltiol/. education <lnd t'njorcement eftlJr!s In \\"ùrk toward Ù¡t'reasing the t'orrcc! use of s(~!i..·~\' Scftlt.~' ,md /'NIS/cfr seats hy.f()(.'llsing puNic altention on tlœ 1i¡;;',~(lrillg hCntJÌls dUlt \dll help to si:¿nUìcumly reduct> t/ellt/¡ and SèrÙms injll1:r fo children in fhe CÏ(1" (?ïRoan¡Jkll. Non', THJ:."'REFORJ::. I. C. Nél:wll llûrris, :\!a.l'or c!f the City c?j" Roan{Jkl', do hat:by pmdaim Fehruury 11-1,ï, lOf)?, throughout this gJ't'lll AIl-..lmcric{l City, LIS CHILD PASSENGER SAFEn' WEEK. GilWl under our hands ûlId tht.' Seûl (~f [he eil)' I.?l RtlÛH(lke ¡his seL'tmd day of FehrualY in the yellr n~'(J thousand and s('\'(?1l. .11'11-:8/. C. Nelson Ilarris A/a)'or ~~>,;:r CiryC!ak ,":"l1Ht/·J . .::;.'-" r>' );., ;!/I ~ 0\1 :r. . Go\'C"rnmt..'nt Financt' OtTicers Ass()Ciati()11 2(H ;\'lJrlh I ;Ó,llk SlrL'\.'t, Suit....· .non Chic.lgfl, 1I1i1l1li" f,()60] I ~ III 31.',¡i7ï.Q/OO ¡¡IX: 312.9ì7.+~·a)(1 (klob~r 2. 2()()(' The Honorable C. N~lson lIarris \layor Cily or R()anoke 215 Chllr~h ihenue, SW. Rm. 452 Roanoke. VI\ 24011-15')5 Dear l\1ayor Harris: I am pleased to Illltify you Ihat (ity of Roanoke. Virginia has r~eeived the Distinguished Budg~t Presentation ¡\ward lilr thl' ~lIrrent fiscal year rrlHllth~ Gm·ernmelll Finance Oftic~rs Assol.:iation (GFOA). This award is th\: highl:'Sl form ofrecogllitinl1 in governmental hlldg¡;oting and reprt.';.;;ents a signilìL'unl achievemcnt by your organization. Whl'n a Distinguished Budget Presentation Award is grunted to an entity, a Certiti~ate of Recognition for Budget Prcscntatilll1 is also presented to the indi\"idual or department dt:signatL'ù as being primarily responsible ¡'H' its having a~hieVl'd the award. This has bccn presented to: Sherman Sto"all, Director of 'Ianugement & Ilndget Department of:\lanugement and Ilndget We hope you will arrange lilr a limnal public pres~ntation of Ih~ award, and that appropriate publicity will be gil·ento this n()table achievement. A press release is l'ne IOSL'd l~")r your USè'. \v\..' ~lppn:\.:i~lte your participation ill GFOA's Budg\..,t A\\ilrds Pnlgri.lm. Through your I.:xamplc.:. WI.: hope that olher entities will he encouraged to achicvc excellencc in budgcting. Sincerely, --J5~4~~ Stephen J. (jauthier, Director Tl..'chnical Services ('entl..'r fnclosurc 1301 1\'nll"'~'I\",1I1i,1 :\\"l'IlUl'. ¡..;.\V. ~llilL' \\',lshin:!lllll, DC ()fin· 309 . \\'.l.~hjll~ltlll. UC 2U004 \\ \\ \\" '~l~ 1,1 111"" .~ . ~ . .""(J.?)~I~.S02() . /.'H: ~l).~, ~l'.UlÏSO ';:;'-0.,:.t~)HEjj );. 7ft ";;; :...J \1 "J. . Gon.~rnmc..'nt fillan{:e OtTic.:c..·rs Assoc:i.ltiol1 }()j :\"urth LaSallL' "trL'l.:t, Suite 2ïOO l"hi\",lllCI. IllilHlis 6fI6(J] 1."'10 ~12.C)"7ï.9ì()¡) }/x: ~12.9ììA~lIh Octobcr 2. 20()(j I'IH:SS RELEASE For Further Inf<>rmation ("om act Stephen J. Gauthier (312) 977-9ïO(¡ .*-..*..**~**.**~******.******.**.***********.**.**.**-**-****-**********-******-**-. Chiea~,)--The GU\wlllnent Finance Oflieers Association of the United States and Canada (GFOAl is ",,"as cd to announce that City uf Ruanuke, Virginia has reeeiwd the (ìFO!\'s [)istin~uished Ilud~ct Presentation A ward for its bud~et. The award represents a si~nitka11l achievement by the entity. It relleets the CllmlllilmeIll of the gO\"~lllil1g body anJ :-;1;11'1'10 meeTing tl1t..' highest principles ofg(IYCllllllcntal budgeting. In {)rdcr to receive the bud~ct award. the entity had 10 satisl~" nationally re"o~nized guidelines for effeeliw budg.et presentatioll. These guidelines ~lIT JL'sigl1cd tü assess 110\\" wl'll all entity's budget serves a:-ì: · a polil'Y document · a tiIKl!1f..:ial plan · an operations guide · a l.'0I11Il11lllications devil.'e ßudgl.'t dm:ul11ents mllst he ri1ted "pwtil..'iellt" in all lllur c:atL:gnries to rel.'eivt? till..' award. \\·'hen a Distingllish~d Budg.et Presentatioll ..\\\·ard is g.rant~d 10 an entity. a C\:nilicatc of Rel.'ognition for Budget Prest.'nta¡ion is ~Iso prl..'sL:llted to the indiyidualor dl.'partn1l..'nt dc:;igllilted 3S heing prilllarily responsible for its having ~u..'hiL:\"f..:d thL: 3ward. This has been IJresl..'nlL:d 10 Sherman Ston.lI. Direcltlr of 'Ianagcment & Budget & Department uf 'Ianagemen( and Budget. For budgets 111l:luding l¡:-ital pl..~riods 2()l)4. 1.1127 entities rl..'(.'I..'I\'L:d thl..' A \\'3rd. A w3rd recipients ha,·1..' pionl..'l..'rL:d d1"nrts tn improve the qu~:llity ofbudg<.'ting and pmvide 311 excellent example for ollll..'r gO\'I..'Illllll.,::nts lhf'LlllgllLlllt Nl..lrlh AmL:rica. Th~ Gon..'1l1ll1l..'nt }-ïnalll'I..' Onkl..'rs Associatioll is ::I. Ilonpmtìt prolt:ssillnal assoc:iation s('[\'ing 16,000 govenlIllt?nt IÏnanl.'~ pmfi.:ssiollals thf'Lluglwut North America. 11k' GFO/\'S DistinguishL:d Budgd Pr('sclltation Awards Pwgr;'¡111 is thl..' only natil..lnal ;.¡wards pwgram in governn1l..'nlal budgl..,ting. \V,lshin:!ton. DC ()mn~ I 301 1\'IlIl::iyh".mi.l.'\\"l"Illlt', N, \V, Suitl· ~l)l;.l \V'l.~hingtl)n, DC ~()()lI·t . .'O.~. ~9.~.SO~() . }J.\: .102. 39 ~.n7~( \\·\\W.g:t"o,l,org CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A\,('nUl'. S. \V.. Room -1-56 Roanoke. Virginia 24011-1536 Tclcl'h()(]t': (S":Ol :-i5.~·25"'1 Fa....: IS·()) ö53·11-15 E-Ill¿lI] l·h:rklil·nlanllkl'\'a.~lI\' SHEILA \. HART\1.\N :\:;~islallt City Ckrk STEPH..\."IF \.1. ~10rN C\K CilyCkrl\ February 7, 2007 File #38 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Resolution No. 37668-020507 electing and appointing Stephanie M. Moon as City Clerk for the City of Roanoke, and ratifying the terms and conditions of employment as City Clerk offered to Stephanie M. Moon. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 5, 2007. Sincerely, ~m,~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Sherman M. Stovall, Director, Office of Management and Budget t-~ \t.l IN THE COUNCIL OF THE CITY OF ROAl\OKE, VIRGINIA The 5th day of February, 2007. No. 37668-020507. A RESOLUTI01\ electing and appointing Stephanie M. Moon as City Clerk for the City of Roanoke, and ratifying the terms and conditions of employment as City Clerk offered to Stephanie M. Moon. WHEREAS, the City Council desires to elect and appoint Stephanie M. Moon as Roanoke City Clerk pursuant to the Roanoke Charter of 1952; and WHEREAS, Stephanie M. Moon has agreed to accept election and appointment as City Clerk; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Stephanie M. Moon is hereby elected and appointed as City Clerk of the City of Roanoke for a term which shall expire September 30, 2008. 2. The terms and conditions of Stephanie M. Moon's election and appointment as City Clerk shall be as hereinafter set forth: (a) The annual salary shall be $78,000.00: (b) The City shall pay quarterly on behalf of Stephanie M. Moon the sum of $2,000.00 to the International City Management Assoeiation- Retirement Corporation (lCMA-RC) for Stephanie M. Moon's participation in said ICMA-RC Retirement Plan, and the City shall execute any necessary agreements to provide for such payment; (c) Recognizing that the job requirements of City Clerk routinely require incurring of travel related expenses in the course of City business, a bi-weekly salary increment of $96.15 shall be provided for use by Stephanie M. Moon of a privately-owned or leased automobile in the conduct of oftieial City business; (d) The City shall put into force on Ms. Moon's behalf a disability insuranc.e policy on the same tcnns provided to other Council- . appoÜ¡ted oflieers. (e) With respect to benefits and temlS and conditions ofemployment not enumerated in this resolution, Stephanie M. Moon shall bc accorded such bencfits and shall be subjcct to such terms and conditions on the same basis as other similarly situated cmployees ofihe City. 3. Stephanie :\1. Moon will make arrangcments to qualifY for office by taking tbe required Oath of Oflicc as soon as practicable. ATTEST: k~'fY\.~ Ciiy Clerk. K:\MEASL'RE$\Al'PUINT CITY CLERK 2r.0; DOC CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W.. R(JO~:1452 ROANOKE. VIRŒNIA 241l11-1594 TELEPII(J~E· t5";O) 853-2-1-14 rAX: (5.11)"1 :\5.l-1145 C. \'ELSO'l HARRIS 'fa~·o... February 6, 2007 File #110-468 John B. Williamson, III, Director Roanoke Gas Co. 519 Kimball Avenue, N. E. Roanoke, Virginia 24016 Dear Mr. Williamson: Your communication addressed to the Western Virginia Water Authority tendering your resignation as a member of the Board of Directors, was before the Council of the City of Roanoke at a regular meeting held on Monday, February 5, 2007. On motion, duly seconded and unanimously adopted, your resignation was accepted and the communication was received and filed. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service as a member of the Board of Directors, Western Virginia Water Authority, from April 18, 2005 to February 5, 2007. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, \M~ C. Nelson Harris Mayor Enclosure pc: Jean M. Thurman, Secretary, Board of Directors, Western Virginia Water Authority, Roanoke, Virginia ØUJ WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS January 19. 2007 Stephanie Moon Acting City Clerk City of Roanoke, Virginia 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Re: Resignation of Mr. John Williamson from the Board of Directors of the Western Virginia Water Authority Dear Ms. Moon: This letter is to inform you that Mr. John Williamson has tendered his resignation from the Board of Directors (Board) of the Western Virginia Water Authority effective November 16, 2007. Mr. Williamson held the at-large directorship on the Board filling the unexpired te-rm of Mr. George Logan who resigned on May 19, 2005. Individuals for this position are selected by a majority vote of the other six directors and confirmed by the Roanoke City Council and the Roanoke County Board of Supervisors. The individual selected to fill the unexpired term of the at-large directorship will serve until June 30, 2008. Please do not hesitate to contact me if you need additional information. Sincerely, O/ZafrV-":-k-ma'1'ù ~;n Thurman Secretary WVWA Board of Directors cc: Sam Darby, Authority Attorney Gary Robertson, Executive Director. Water Operations Michael McEvoy, Executive Director. Wastewater Operations 60 I South Jefferson Street. Roanoke VA 24011 5'10-81) 3-1') 36 . 1)40-853-1600 (fall.) . jedn.lhurmalltæ:w~sternVdwaler .ora CITY OF ROANOKE OFFICE OF THE CITY MANAGER \h)l~l C. Tayh\r \luni(ipal Building 21~ Church Avenue. 5.W., Room 364 Roalwke, Virginia 241111-1591 'l\~lt'ph'lll\': '(~-lO) ,~:;.'-2:1.1.1 Fa\:: (:;·!In s:;.-;-] I.-;~ l:l!\' \\'l'l~' \\"\\,\\,.n1;lJlI.kl'\',1.g,I\" February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request to schedule a Public Hearing Mr. Ned Jeter has requested a lease for approximately 20.4 acres +/- located in the unused portion of the City owned property adjacent to the Coyner Springs cemetery. This property would be used for agricultural purposes. Mr. Jeter currently leases the adjacent 7.41 acres from the City of Roanoke for the purpose of grazing cattle. Mr. Jeter would like to extend the grazing area to include the 20.4 acres. Mr. Jeter would be responsible for fencing this additional area. The lease term requested is for a one-year lease with four mutually agreed upon one-year renewal options. A public hearing is required to consider this lease term. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on February 20,2007. Respectfully submitted, Darlene L. Burch City Manager DLB:lph c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Assistant City Manager for Community Dev. Lisa P. Hayslett, Economic Development Specialist CM07-00011 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church A venue, S. W.. Room 461 P.O. Box 1220 Roanoke. Virginia 24006-1220 Telephone: 1540) 853-2821 Fax: 1540) 853-6142 A"':'II H. SHAWVER Ileputy Director cmail: ann:..l}¡IwYcr;~:ci.l...mt.kc\.l.Il~ ,JESSE A. HALL f)ire(tnr of fillllRCe cm:nl- c~:;I:..IJ:llIf'i"ci.l"('lal\(lkc.\·¡I.\lS February S, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Authorization of Public Hearing Background: The City's FY 07-11 Capital Improvement Plan (CIP) anticipates issuance of $2.6 million in bonds to provide the remaining funding needed to build the Campbell Avenue (Downtown West) parking garage. In order to award a contract for the construction of the Campbell Avenue Parking Garage, these funds must be appropriated. Prior to appropriation of the anticipated bond proceeds, City Council must first adopt a resolution to authorize issuance of the general obligation public improvement bonds. This will require a public hearing. Recommendation: In accordance with Section 1 S.2-2606.A of the Code of Virginia, 19S0, City Council authorize a public hearing on the issuance of general obligation public improvement bonds to be held on February 20, 2007. A notice of public hearing will be properly advertised in the Roanoke Times on February 6,2007 and February 13, 2007. Respectfully submitted, ,ì A" ,1/Í /~ . f{-cæ.v i Jesse A. Hall Director of Finance c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, Acting City Clerk Philip C. Schirmer, City Engineer CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue. S.W.. Room 461 P,O, I3llx 1220 Rl)¿1I10kt.'. Virg.inia 24006-1220 Telcph~lI1~: (5.tfl) 853-2821 Fax: (5..JOl 853-6142 AI\N H. SIIAWVI::R He-rilly Director ":I11;1il' ¡mil .,h.1W\"cf":i·,,:i r",lIh'¡"C.\a.~I.' JESSE A. HALL llirrrforufFimlnl'(' ::111.111 .I'.:S¡;~'_h,ll1·m.:i.r:',ll\(lkc.\"'1 us February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: December Financial Report Attached is a commentary on notable variances in revenues and expenditures for the first six months of Fiscal Year 2007. From a macro perspective, the national, state, and local economies are relatively healthy, despite economic growth having slowed during the last half of calendar year 2006. Job growth is also relatively healthy, both nationally and statewide, although job growth is stronger in the Northern Virginia and Tidewater Metropolitan Statistical Areas (MSA), as opposed to the Richmond-Petersburg and western M5As. The Federal Reserve left the benchmark interest rate unchanged at 5.25% at their December meeting. Interest rate yield curves are still flat, or slightly inverted. when comparing short-term interest rates to long-term rates. Thus, as we anticipate a capital program bond issue in the latter part of 2007, rates as of today are still relatively low. Two other factors which garner a lot of media attention, housing and energy, continued their recent trends through December. The housing market has slowed dramatically over the past year; however, decreasing energy prices, readily apparent at the gas pump, have helped to improve consumer confidence and spending. Core CPI, or inflation, was also relatively low for 2006 with growth at 2.6% through November. The growth trends of our local business taxes discussed below are good indicators relative to Roanoke's economic trends. Kev_o!!ues Roanoke's fiscal year 2007 adopted budget anticipates revenue growth of 7.1%. General fund revenues grew 10.7% through December in part due to a significant delinquent tax billing. Adjusted for this one-time occurrence, revenues grew 8.7% through the first six months of the fiscal year. Most revenues are growing as anticipated. taking into account that the due dates for two of our major taxes, business license and personal property, are due in the second half of the fiscal year. Detailed comments on budgetary variances for our major revenues are addressed as follows: General Property Taxes increased 14.8% due in part to a large Machinery and Tools tax delinquent billing processed in December. Adjusted for this difference, revenues in this category increased 7.5% primarily as a result of growth in reassessments and new construction. The first semi-annual installment of the real estate tax was due October 5, with a second payment due April 5, 2007. Honorable Mayor and Members of Council February 5, 2007 Page 2 This tax is expected to grow by approximately 7.6% in FY 2007, and actual growth met this expectation for the first six months of the fiscal year. Other Local Taxes increased 5.4% in the current fiscal year. Contributing to this growth is the Cigarette Tax increase from 27 cents to 54 cents per twenty pack effective July 1, 2006. This rate is commensurate to the other Virginia First Cities. Although this rate increase is contributing additional revenue, the increase in Cigarette Tax revenue is not commensurate with the rate increase. This is due in part to higher cigarette stamp sales during the latter months of FY06, in anticipation of the rate change, as well as an apparent significant decrease in cigarette sales due to the rate increase. Sales tax growth for FY2006 was approximately 5%. Although fiscal year-to-date sales tax received from the Commonwealth substantiates an 8.9% growth rate in the current year, I am somewhat skeptical that this level of growth will continue throughout the fiscal year. Statewide sales tax growth is 3.1 % through December. Historically, we had access to the State Department of Taxation's tax database to view individual accounts of businesses within Roanoke to analyze variances. The Department of Taxation implemented a new software system last year, and we are still working with them to gain access to detailed information to assist with variance analysis. We will continue to pursue this, as well as monitoring this major revenue source. Also adding to the growth in this category are increases in both Prepared Food and Beverage and Transient Occupancy tax revenues of 4.9% and 7.5%, respectively. Fines and Forfeitures increased 12.8% due in part to an increase in parking ticket revenue as the result of more extensive use of booting and vehicle registration withholding as collection tools. Higher revenue from General District Court fines due to an increased case load also contributed to the variance. Revenue from the Use of Money and Property increased 92.8% due in part to a timing difference in the collection of Health Department rent. In the prior year, the Health Department paid several months rent via one-time payment but is making monthly payments in the current year. Adjusted for this timing difference, revenues in this category increased 59.7%, or approximately $307,000, which is primarily attributable to the City benefiting from higher interest rates. Additionally, the City has re-established several leases at higher renewal rates in the current year. Grants-in-Aid Commonwealth grew 11.1 % in part due to a timing difference in the collection of personal property tax relief revenues. During calendar year 2006, the state began distributing this reimbursement on a pre-determined schedule rather than upon request. Adjusted for this change in methodology, revenues increased 5.9% as a result of increased reimbursements to fund the costs of constitutional officers, as well as an increase in funding for street maintenance and law enforcement through HB 599. These revenues have grown as expected based on state budgetary data. Additionally, AFDC Foster Care revenues grew. These social services revenues are directly related to an increase in reimbursable expenditures related to adoption services. Miscellaneous Revenue decreased 24.3% in part as a result of a prior year collection of flood insurance proceeds. Adjusted for this one-time occurrence, revenues in this category decreased 1.8% due to the timing of the Building New Partnerships Conference. This City-sponsored conference took place in FY06, but is scheduled to occur next in FY08. Honorable Mayor and Members of Council February 5, 2007 Page 3 E_xoenditures General Fund obligations as a whole increased 8.9%. The FY07 expenditure budget includes funding of approximately S 1.2 million to cover contracts and purchase orders made durin9 FY06 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. Additionally, General Fund expenditures of all departments are affected by a 4% pay raise effective July 1, 2006. Other than these items, which affect most categories of expenditures, variances between FY06 and FY07 are addressed as follows: Judicial Administration expenditures increased 16.2% due in part to an increase in the number of juveniles housed at the Roanoke Valley Juvenile Detention Center in the current fiscal year. Public Safety expenditures increased 9.2% due to the aforementioned pay raise, as well as an increase in the cost of prison health care services and food. Health and Welfare expenditures increased 9.8% primarily due to higher foster care and special needs adoption expenditures as a result of a higher rate of child placement. An increase in the Health Department subsidy also contributed to the variance. Parks, Recreation, and Cultural expenditures grew 5.6% primarily due to the aforementioned pay raise. Increases in utility and fleet costs also contributed to the variance. Community Development expenditures increased 13.2% partially as a result of a timing difference in the third quarter subsidy to the Convention and Visitors Bureau. Adjusted for this variance, expenditures increased 10.7% due primarily to the movement of Department of Management and Budget personnel to Housing and Neighborhood Services. Transfer to Debt Service Fund expenditures increased 11.0% primarily as a result of increased debt service payments on the Series 2004 General Obligation Bonds. Nondepartmental expenditures increased 36.2% due to an increase in the amount of undesignated fund balance transferred to the Capital Projects, Civic Facilities, Market Building, and Grant funds. These transfers fluctuate from year to year based on the needs of each fund and availability of fund balance. Sincerely, cr-- 4, ~Q Jesse A. Hail Director of Finance JAH: DLH: ca Honorable Mayor and Members of Council February 5, 2007 Page 4 Attachments c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, Acting City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Acting Assistant City Manager Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER TRANSFERS DECEMBER 31, 2006 Transfer Number Date Exolanation From To Amount CMT06-0Q175 Oi/251G6 Office Space for Art Coordinator Contingency - General Economic Development and Special Projects Coordinator Fund $ 15.796 CMT06-00195 08/08/06 Re-assignment of Responsibility Transportation· Building Maintenance for Fire Alann System Engineering and Maintenance Operations 26.057 CMT06-00202 08/30i06 Vehicle Replacement Jail Fleet Management - Nonoperating 15.000 CMT06-00204 09/08/06 Additional Funding for South Capital Reserve - South Jefferson Redevelopment Jefferson Redevelopment EconomIC Project (Riverside Centre Project) Development 13.726 CMT06-00220 09/29/06 Additional Funding for Contingency - CapIta! Amphitheater Market Demand Amphitheater Market Demand Projects Fund Study Study 14.400 CMT06-00223 11/09106 Additional Funding for the Weed Contingency - General Housing and Neighborhood and Trash Abatement Program Fund Service 37,210 CMT06-00231 11/17/06 Transfer of Emergency Emergency Fire/EMS Management Unit to FlrelEMS Management 36.093 CMT06-00240 12/21/06 Re-assignment of library Custodial Library Cleamng Contract Services/Building Maintenance 54,560 CMT06-00255 12/27/06 Funding for Raleigh Court Civic Contingency - General Arts Festival League Roanoke Memories Fund Project 15.000 Notes: Under City Code section 2-121, the City Manager has authority to make transfers up to 575.000 between departments from July through March and in any amount from April to June. The City Manager has the authonty to make unlrrnlted transfers within departments. The scope of this report is limited to interdepartment transfers that are $10.000 or greater. CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER CONTINGENCY DECEMBER 31. 2006 Transfer Number Date EXDlanation Balance of Contingency at July 1, 2006 Continoencv Transfers: CMT06-00175 07/25/06 Office space for Art Coordinator and Special Projects Coordinator !.!! Economic Development CMT06-00215 09/15/06 To reconcile the budgeted amount Parking Fund between Transfer to Parking Fund and Transfer from General Fund for 8 Jefferson Place BO 37523 11/15/06 Local match for FY07 Victim Witness Grant CMT06-00226 11/01/06 To fund Feral Cat Committee publication CMT06-00235 11/08/06 To fund a one-time audit of the City's telecommunications taxes and fees CMT06-00223 11/09/06 To provide additional funds for the Weed and Trash Abatement program CMT06-00255 12/27/06 To provide funds for the Raleigh Court Civic League Roanoke Memories Project, to fund local share of the Department of Historic Resources costs. and to pay the Airport Commission for use of the Countryside f1yover zone Availabie Contingency at December 31,2006 Grant Fund City Manager Municipal Auditing Housing and Neighborhood Service Arts Festival. Economic Development, Planning and Building Development 2 Amount $ 857,354 (15,796) 450 (1,287) (1,250) (3,500) (37,210) (23,231) ~ Revenue Source General Property Taxes Other Local Taxes Permits. Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Internal Services Miscellaneous Revenue Total CITY OF ROANOKE. VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period July 1 - Dee 31 July 1 - Dee 31 2005-2006 2006-2007 $ 33,742,811 $ 38,744,961 21.286,836 22.426,133 588.949 578,157 674.389 760.883 513,246 989.695 20.987,733 23,324,260 4.382.837 4,337.883 1.480.560 1,553.513 303.599 229.872 5 83.960,960 5 92.945.357 Revised Revenue Estimates 90,878,000 69,936,000 1,236.000 1.287.000 689,000 63.563,000 38,000 8.581,035 2.803,000 629,000 $ 239.640,035 Current Fiscal Year Percent of Revenue Estimate Received 42.6% 32.1% 46.8% 59.1% 143.6~/o 36.7% O.O~'Ó 50.6~o 55.4~o 36.5% 38.8% Percentage of Change 14.8 ~/O S 5.4 % -1.8% 12.8 % 92.8 % 11.1 % O· - ," -1.0 % 4.9 ~o -24.3 % 10.7% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - Dee 31 July 1 - Dee 31 Percentage Unencumbered Revised Budget Expenditures 2005-2006 2006-2007 of Change Balance Appropriations Obligated General Government $ 6.077.565 $ 6.115.415 0.6 % $ 6,625,845 $ 12.741.260 48.0%. Judicial Administration 3.294.198 3.826.340 16.2 % 3.815,058 7.641.398 50.1% Public Safety 29.468.627 32.185.260 9.2 % 28.083,784 60.269,044 53.4~·o Public Works 12.877.551 13.364.042 3.8 ~o 11.672,467 25,036,509 53.4% Health and Welfare 16.007.825 17.569.577 9.8 % 16.875,572 34.445,149 51.0% Parks. Recreation and Cultural Cultural 5,098.534 5,385.634 5.6 ~'O 5.530.793 10,916.427 49.3% Community Development 3.019.908 3.419.725 13.2 % 2,708.237 6,127.962 55.8% Transfer to Debt Service Fund 12,378.811 13,736,823 .11.0 % 5,505.749 19.242.572 71.4~o Transfer to School Fund 28.069,004 29.739,136 6.0 % 28.877.649 58,616,785 50.7% Nondepartmental 4,763,019 6.489,218 36.2 ~o 3,356.622 9.845,840 65.9% Total $ 121,055,042 $ 131.831,170 8.9% $ 113,051.776 5 244.882.946 53.8% 3 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period Revenue Source Slale Sales Tax Grants-in·Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Interest On Investments Transfer from Goneral Fund Total July 1 - Dee 31 2005-2006 $ 3,875.418 24,352,632 59,085 478,196 July 1 - Dee 31 2006-2007 S 3.948,808 24.445,886 53,656 815,657 15,510 28,877,649 S 58.157,166 Percentage of Change 1.9 %. 0.4°,e. -9.2 % 70.6 % 0.0 % 2.9 % 2.3°,-;, Revised Revenue Estimates S 13.447.973 58,229.837 142,500 2.643.000 25.000 57,775,025 S 132,263.335 Current Fiscal Vear Percent of Revenue Estimate Received 29.4 CI/O 42.0 % 37.7 % 30.9 % 62.0 % 50.0 % 44.0 % 28,069,005 $ 56,834,336 SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - Dee 31 July 1 - Dee 31 Percentage Unencumbered Revised Budget Exoenditures 2005-2006 2006-2007 of Change Balance Appropriations Obligated Instruclion $ 40,078.180 $ 42.261.873 '5.4 % S 55,307,938 $ 97,569,811 43.3 % General Support 2,977,718 3.229.129 8.4 % 3,373,801 6,602,930 48.9 % Transportation 2.652,569 2.611.119 -1.6 % 3,847.267 6,458.386 40.4 % . Operation and Maintenance of Plant 6.175,727 8.795.960 42.4 % 5,247.888 14,043.848 62.6 % Facilities 1.104,421 139.286 -87.4 % 332.511 471.797 . 29.5 %, Other Uses of Funds 5.033,646 5.962.707 18.5 %) 2,134.056 8,096.763 73.6 C/~ Total S 58.022,261 $ 63.000,074 8.6 % $ 70,243.461 $ 133,243.535 47.3 % 4 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE SIX MONTHS ENDING DECEMBER 31, 2006 FY 2007 FY 2006 Operating Revenues Rentals S 313.072 $ 273.170 Event Expenses 101.595 65.952 Display Advertising 16.668 29.668 Admissions Tax 117.265 141,220 Electrical Fees 9.648 4.905 Novelty Fees 8.767 18,960 Facility Surcharge 83,411 97,349 Charge Card Fees 27.780 26,845 Commissions 17.701 8,596 Catering/Concessions 308,436 387.539 Other 425 6,064 Total Operating Revenues 1,004.768 1.060.268 Operating Expenses Personal Services 1.020.744 1.002.856 Operating Expenses 685.357 797.139 Depreciation 260.274 279.590 Total Operating Expenses 1.966.375 2.079.585 Operating Loss (961,607) (1.019.317) Nonoperating Revenues (Expenses) Interest on Investments (44.804) 24.035 Transfer from General Fund 1,553.994 803.346 Transfer from General Fund - VS 125.841 Transfer to Debt Service Fund (47.059) (47,809) Interest and Fiscal Charges (46,934) (46.970) Arena Ventures Contractural Penalties 133.585 Viper Hockey Performance Bond 65,254 Miscellaneous 7,201 1.939 Net Nonoperating Revenues 1,487,652 993.967 Net Income/(Loss) S 526,045 $ (25,350) 5 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE SIX MONTHS ENDING DECEMBER 31, 2006 FY 2007 FY 2006 Operating Revenues Market Garage $ 200,538 $ 205.950 Elmwood Park Garage 259,865 263,957 Center in the Square Garage 106,044 110.969 Church Avenue Garage 303,610 332.299 Tower Garage 251,362 216.380 Gainsboro Garage 47,632 60,626 Williamson Lot 39,365 42.362 Norfolk Avenue Lot 15.648 Higher Ed Center Lot 25,650 23,304 Market Lot 16,433 22.800 Elmwood Lot 40.268 40.598 Warehouse Row Lot 14.922 11.576 West ChurchlYMCA Lots 13,135 15.781 Total Operating Revenues 1,318.824 1,362,250 Operating Expenses Operating Expenses 529.940 544,510 Depreciation 282.714 289,009 Total Operating Expenses 812,654 833.519 Operating Income 506,170 528.731 Nonoperating Revenues (Expenses) Interest on Investments 71.892 39,082 Miscellaneous 27.500 Interest and Fiscal Charges (142.515) (150,081) Net Nonoperating Expenses (43.123) (110,999) Net Income $ 463,047 $ 417,732 6 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE SIX MONTHS ENDING DECEMBER 31, 2006 FY 2007 FY 2006 Operating Revenues Retail Space Rental $ 132.933 $ 133.832 Total Operating Revenues 132.933 133.832 Operating Expenses Operating Expense 128.668 129.641 Depreciation 5.148 3,886 Total Operating Expenses 133.816 133,527 Operating Income/(Loss) (883) 305 Nonoperating Revenues Interest on Investments 8.091 2,010 Transfer from Capital Projects Fund 474,300 Transfer from General Fund 280,500 Miscellaneous 130 Net Nonoperating Revenues 762,891 2,140 Net Income $ 762,008 $ 2,445 7 CITY OF ROANOKE. VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31,2006 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31. 2006 CONSOLIDATED FUNDS BALANCE AT NOV 30, 2006 598.950.227.75 DISBURSEMENTS 538.149.895.79 RECEIPTS $27.409,422.18 CERTIFICATE BALANCE AT DEC 31, 2006 588.209,754.14 I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE. VIRGINIA. FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING DECEMBER 31. 2006. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN TRANSIT CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL MONEY MANAGEMENT ACCOUNT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U S SECURITIES) TOTAL 58,603.46 (51,150,000.00) 422,070.64 1,150,000.00 3,923,662.22 27,813,694.06 10,341,794.59 14,750,000.00 17,831,765.49 13,118,163.68 $88,209,754.14 -e ~Ä,i;0 (~~ POWERS. TREASURER JANUARY 18. 2007 8 BALANCE AT DEC 31. 2005 S84.594.29496 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SIX MONTHS ENDED DECEMBER 31, 2006 FY 2007 FY 2006 Additions: Employer Contributions S 5.209,797 $ 4,190.515 Investment Income Net Appreciation in Fair Value of Investments 23.251,004 14,829,391 Interest and Dividend Income 9.179,047 3,356,064 Total Investment Income 32.430,051 18,185.455 Less Investment Expense 82,961 91,173 Net Investment Income 32.347,090 18,094,282 Total Additions $ 37,556,887 $ 22,284,797 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 11.616,067 295,025 $ 11,911,092 S 10,705,245 290,891 $ 10,996,136 Net Increase 25,645,795 11.288,661 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance December 31 334.232.043 $ 359,877,838 318,675,367 S 329,964,028 9 CITY OF ROANOKE PENSION PLAN BALANCE SHEET DECEMBER 31, 2006 FY 2007 FY 2006 Assets Cash $ 1,008,014 S 777.621 Investments. at Fair Value 361.087.745 331.241.097 Due from Other Funds 1.780 1.431 Total Assets S 362,097,539 $ 332.020,149 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable $ 2,219.144 557 Total Liabilities 2.219.701 Fund Balance: Fund Balance, July 1 Net Gain - Year to Date 334,232,043 25.645.795 Total Fund Balance 359.877.838 Total Liabilities and Fund Balance S 362.097,539 10 S 2,055.480 641 2.056,121 318,675.367 11.288.661 329.964,028 $ 332.020,149 CITY OF ROANOKE DEPARTMENT OF FINANCE .JESSE A. IIALL 215 Church Avenue. S.W.. Room 461 P.O. Box 1220 Ruanoke. Virginia 24006-1220 Telephone: (540) 853-2821 fax: (540) 853-6142 AI'iN II. SHAWVER Hireclor or Finance Ilt'lmty Dinoctor <:llI;:U] anll_sh¡¡\\\ {'J" ,ie; Tl)311t"kC' \"a ll.~ cl11:til: jc~~('J1:lIl'~!'c; ru:llIuke.\"a.us February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr.. Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Pension Plan Comprehensive Annual Financial Report Enclosed is a copy of the City's Pension Plan Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2006. Also enclosed is a copy of KPMG's auditor's Report to the Board of Trustees. The report includes an unqualified or "clean" opinion and offers no recommendations for changes to internal controls or other aspects of accounting or financial reporting. The report was presented to the Board of Trustees at our recent meeting. I invite you to review the CAFR at your convenience, as it includes a significant amount of information about the pension plan, in addition to the basic financial information. Without objection, I would like to spend a few minutes at our next Audit Committee meeting to review some financial highlights with you, similar to the review Ann Shawver did with the City's Comprehensive Annual Financial Report at our last Audit Committee meeting. Please contact me if you would like additional information. Sincerely, ij~ 4#Jß Jesse A. Hall Director of Finance Enclosures C: Darlene L. Burcham, City Manager (w/o enclosures) Stephanie M. Moon, Acting City Clerk William M. Hackworth, City Attorney T. Drew Harmon, Municipal Auditor ,IMI !~"" "A ,:{,.,y, '_".'-' ......J....,_-' CITY 0.- ROANOKEPEl'ISION PLAN Report to the Board of Trustees Year ended June 30, 2006 ;,." u........u iiL_,L.¡",..:."_, KPMG LLP Suitf, ~71(1 10 So:.'u'}' .k:ffe',:>vll Str.:!t'{ ~0':í""'·:r". VA 2":'O·~·1331 I i\owmber 10. 20{)(¡ The Board of Trustees City of Roanoke Pension Plan: Dear Members: I I We bave audited the basic financial statements ofthc City of Roanoke Pension Plan (a Pension Trust Fund of thc City of Roanoke, Virginia) (thc Plan) as of and l(lI" the year ended June 3U. 2006. and have issucd our report thereon dated Novcmbcr 10, 2006. Under auditing standards generally acecpted in thc Cnited States of Amcrica, we arc providing you with the t()llowing infonnarion related to thc conduct of our audit. Our Responsibility Lnder Auditing Standards Generally Accepted in the United States 01' America We have a responsibility to conduct our audir in accordance with auditing standards gcnerally accepted in the United States of America. In carrying out this responsibility. we planned and perfollned the audit to obtain reasomble assurance about ",heth,'r the Iìnancial statements arc free of material misstatement. whether caused by enor or f(·aud. Because of the nature of audit cVldence and the characteristics of traud. we are to obtain reasonable, not absolute. assurance that material misstatements are detected. We have no responsibihty to plan and perl(mn the audit to obtain reasonable assurance that misstatem"nls. whether caused by enor or ti'aud. that arc not material to the basic financial statements are detected. In addition, in planning and performing our audit, vve considercd internal control in order to detellnine the nature, timing and extent of our audit procedures for the purpose of expressing our opinion on the basic financial statements. An audit of the basic linandal statemenlS does not include exammmg the elTeetiveness of intemal control and does not provide assurance on internal control. I Significant Accounting Polici~s and Unusual Transactions T"e Si¡'Oli lieant accounting policies used by the Plan arc dcscribed in note B to the basic tinancial slat~ments. No new accounting policies \VCTC adopted and the application of ~xit'ling policies was nol ..:hangL'd during fis¡;al year 2006, We notcd no transactions cntered into by the Plan during the Iìseal year that wcre both signilicant and unusual, and of whieh, under pml'cssional standards, \w are required to in form you, or transactions for which there is a lack or authoritative guidance or eonscnsus. J Managfment ,Judgments and Accounting Estimates Accounting estimates arc an integral part orthe basic financial statements prepared by management and arc basecl upon management's current judgmcnts. Certain accounting estimates ar~ þartieularly sensitive b~callse of their signiticanee to the basic financial statemcnts and becausc of the possibility that future events affecting them may differ markedly trom managemcnt's CUtTent judgments, Therc werc no judgments or accountlng esrima(es \vhich we considered to be sensitive. l-r.....ip,1 "I·T·_.;I..!I'vl'·.;'·'"'"' ::h·'.. "":.1,', I:"', .l'r¡'·II'..rr··", ,....1··'...:·"1.· ,!~" .. . ThL' BOi.lrd nfTrllsh.~L·S l.:it,y (ICRI);)I\(lkl..:' l't:nsiLlll Plan '<",-ember W_ 200ó .) Audit Adjustments antll.;ncorrectetl 'Iisstatements \Ve proposed no iH.ljusimenls to the basic. financial statement:' th~lt could. 111 our judgment. either indi\'idualJy or in the :1!!~'TegatC'. havC' a significant L'n~('t on the l'km"s financial fepurting proct.'SS. Our professional st.mdarJs require that we inform you ahout unc.:orreded misstatements aggregated by LIS during the CUITcnt engagement and pertaining to the latest p~riod presented. that were determined by management to be imm:ltcrial~ both individually and in th~ aggregate. to the bastc financial statements of the Plan taken as a whole. rll connection with our audit of the basic financial statements, we have nl)t identified any ,ignilicant tinancial statement misstatemcnts that have tlllt hccn corrected for in the books and recnrds nt"the Plan as nfand tor the ycar ended June 30.2006 and hal'c communicated that tinding to 1l1anagclllcnt. I Other Information in Documents Containing Audited Ilasic Fiuancial Statcmcnts Our responsibility I'.r otha informatinn in documcnts containing the Plan's basic financial statements and our report thereon docs not extcnd beyond the financial infonnation identitied in our report, and we have no obligation to per/emn any procedures to corroborate other int"ol1nation contained in any such document. I llisagrcements with Managemcnt There wcre no disah~-eements with management on financial accounting and reporting matters and auditing procedures which, if Ilot satisfactorily resolved. would have caused a modification of our report on thc Plan's basic tinancial statements for the year ended June 30, 2006_ I Consultation with Othcr Accountants To the best of our knowledge. management has not consulted with, or obtained opinions. written or oral, from other independent accountants dnring the past ycar that were subject to the requirements of AU 625, Reports Oil the Application ofAccmmlÎ/lg Principles. :\lajor Issucs Discnssed with 'fauagclIIcut Prior to I{t'tcution We gencrally discuss a variety of matters. incluùing the application ot" accounting principles and auditing standards, \\-ith managcment ca~h year prior to retention as the Plan's auditors. However, these discussions occurred in the nOffilal course of ollr professional n:lationship and our responses were not a condition to our rett.:ntiol1. Difficulties Eucouutcrcd inPerformiug the Andit \Ve eJlcount~red no difficulties in dealing with management in performing and completing our audit. }Iatcrial ''''ritten COllllllunications Attached to this report please find copies of the lollowing material written communications between Illanagem~nt and us: I I) 2) Engagement letter, and !\tlanagelncnt representation letter. ;'~!'J - -- - ~ - .- Th~ Huard or TrLl~IL'L'S Cïly (Ie Roan~}kl.:.' Pen:::lon Plan \\l\"clllbèf 1 o. ~Ol)6 , .' Independencc With r"spcct to the Plan. we are independent aecountants w·ithin the meaning of Rule 101 of the American Institute "ITerrified Public Aœountants (AICPA) Code of Prob;sional Fihies and related inteq.lretations. Audit Committee (or EqnÌ\'aleut llody) :\Ieetiug :\linntes Our proli:ssional standards require that we read the minutes, if any. of audit committee (or equivalent body) meetings pertaining to audit committec (.or cquivalent body) communications i"r consistency with our understanding of thl':-òe COIlU1ltlllications. In implementing this rcquircmt:nt, any 111consistency will require additional eommunieation with the audit committee (.or equivalent body) chair. at a minimum, and others who pmticipated in the original communication. t" the extent considered necessary in the circumstances. ******* This report is intended solely for the information and use of the Board ofTrustccs and management and is not imended to be and should not be used by anyone other than these spccifìed parties. This report is not imended iilr general use, eireulation or publication and slllluld not bc pubhshed, circulated. reproduced or used lilr any purpose without prior writtcn pcnnission in each speei lie instance. Very truly yours, KPMG- LCP I J I I I I .I ;,~~" -- ~ --.' KPMG Lt.P ':.1:'-' Pi:: 1 " ":. ;'.:" ;<:·r ·-..rl :..11 '='~~ :,IJ i..'"" .. "I.'_·ill, .: ! '. ..'\ '.' I I::" : ::; ~ ,:, ' -. :". '1":."0.", :'. _4·( "-; '\·1 .\p: it : ";, .....¡lO(1 \,1,.. Jes'(; ,\. IIaII I)ireL'.tor 01" Fi[I~LIli.:l' Cit) Ill" R~litJhA;'L·. Vir,~inj~l P.O. I >ra\\'cT 1.2~(¡ R¡"I<l1l0Kl'. V..\ .:::-~ni)(. [k~i.lr Jl'S~('L': I I his lett(:r i.lmt:lIcL our ;.:n~ag(,IIl(·1I11t'tlèr dated Apri! .1.X. .:O():' L"ontinning. nlir IJJ]d~T,t~lIlllill~ ll) pn)\"ide pwlt:':isiol1al audit ~l'[""vicl.::"; lCI thL~ City pf" Rll~Uhll,:t' PCII:;;it)1l Plan (a l\:n.:-'illll Tru.'5t I-'1J1ld 11(" ihc: City l.t!" Roalloke. Virginia) (the I'[;¡lll by' suh:-.tilUtillg tile ;"tll;¡dh.:d :\ppC'l1dix [ for thL~ :\ppt:ndix I \'rigirl~t1ly an:l.cll(:d W lllll" (:l1g:¡gl;llll'llt h::th.:r. 1 Th~ ilunched :\ppL'rldi'\ I !i:,l~ (he .sL'nil..,t':-ì hl he lï;ndLTcd i.Jlld n.:latC'd h.'~~ to prüvid\'" tb:.: :,rn.:i1IL·l.1 "';I.T\·iL·t:.'Ì t~"r lit..:: identified timt: pt>riod. Except a.'Ì ...:pecitlC'd thCït:in, all prn\·i...ic'!ls ()ftllt..: '1~lrl:'rnt'.nt¡l·)I1;.:d L'n.~agl.·m(:lIt kolle'' n::l1l¡1iII in ..:ttC(,1 ulltil ~ilhé'r m~l1lag~!Il~:1l1 PI' WI.' knnini.ltt' this rJ~r,.:L·JJlt'lIt (1[" lill!1l1;·t1ly ;If{ft·t: r() the n,,-,diJ"i\.ïlli()1l ul' iTS v~rll1::;. \Vc shall h~ pk:a:-.ed LII dis(:ll;-i:-; lhl.., lc..'lkr \vith )"Pll at any Tillie. rur your \;tlll\'éniL'HC(: in cnntïnJ)lllg ThC'.:>(: ~1rrangelJll:nb. we ('IIc1l):'\.: a cop)" (¡{'thi:; Idler Pk'asl.' siµ1l in the ~pa;:t' pn1vid(:d :lIId return the cpry to us. Vcry truly )(Il!r~, I I(P\lCi 11.1' ~I-"Ir~~· ,. Il1Ill{11Y ( \)11111.'[" ['{irOJí.·r cc: \1:-.. Aildrt.·a F. Tr~nt f{(:tirc:llcllt Adlllillistr;1!úl' City c.,f Rualll"d\t: 1\::II:,iutl PIall J \:Ir. DrewH:lIïllllll !\llInicip'll :\lIdiWr Ci~y of HI\;lJlukL', Virpillia I i\Jr. V¡I1í.:~nt (j. Greenan S~lli('r BlIver Pun:.-.!w.:;,in;; Uivi...il)1l Cit~· {.d· Rùallul\\..' ,"r.-:,:I-..'I:··III.:·(-..'.L'IÕ·;;".,:õ·:-r.;" ',1'..11'. ·,.·.···:.."·",...·.·'·I,'-nlo··..'·.,,,.: ,:..,.......:;,.,,:,:: !Jj!l"'~ I \!r. .1;_..":;;:- ..\. H:¡ll U:¡o;:,:["r .:~t" f-":rl::i;\,::.: (."":ry ,.;" I{, I~Jfll :..:".', \' ir~:illi,1 .\pn; [~~. .:\;[1("\ I ,! ~~ l' .~ I )c·¡:r.I'll:l): ern OF R().·\~()h:L I'Ei\SIO~ I'LA~ /r""\ .'. ¡ /,/) ,I l"¡...:t-.",..(.it.'. /1!.¿.f)'" C:\1r(í~~':;:i~('d Si~lli;lll]~~-' . .¡ . ".... A. ,: )..kÜ·' ·C:,?j;..-- Î illc . '~-1 ¡ '},.- .-/ ."(.'-'"""' :'~-' (.".( l../ I I ¡I. , .---1..~!Vtl L)"ie ' I I .1 I .1 ~~Þ:J~ .\ppl'ndix I FCl'S ror St'n'in~s -I r:;!"L'\¡ IlY:':! 111::' ...·~lIHï~:.i.·¡ ~CTlI!.;, !'í;;;:vi\llJ::ly L·st;:Llli~:Ii..·j :}11 \Llr...':: wi:¡ pt'rJi:[11l ;;J"L' ,["; ~~)l~u\\":-;: :(1)). ('ll/" k;.;:., f¡"1" ¡Ill.: :--:..':·\'i(:(·~~ \\~: 1 .\tldi~ ,,¡'thl.:.' fin;"lIh:ia! :-;tall.::Ill.:nl.:' (If tIll..' City of Ri.I':J;.-I,:C [\'ll~::(':ll'bn {.t I\:'~billn TIlI:.;t IIJlld Oi"¡!lL' <-'it:-· \If Ki'.lì!"~~L·. Vir7-¡nial (thL' I'lan) as ()f;HHI fllr (It~ Yl"'<'U":' l.:lld:::d Jun..: ](1. :':(IlJ() ;"JilLl :Ol.h. $ Jj,.t:.1!i!J.II.! Th,: ,tb(l\\~ ÎcL':-; fl.,]" :~(.'rvi..::(;:> \\·ill h(' billed ill ~h.:l'ill\b:lcc: WiTh (]¡L' c\lrltract h:.;ml-" pre\ il.'lJ:·d:: l:'si:;lhL·:,It('d ;llld ;Ire [li.lSc'd nr\ tÍ1L: iL:\"i::"i ni L'.\j)L·riL·fll:e I'rItlè j]"¡(jividn;I;' Whi' will pL'rÎ~líi11 ¡;1t' .':-LTViL't.::). <" ïn.:um....:l;tI1cc5 L'IlCUtJIJlt·J"l·d dllring th:.:' peril 'nll:t:l"":L' l'[ tht·~t, ~lT\' iCL:.':; 111:11 \\'arrant :Iddi¡ il.'II~d I ¡ill;:, I II" ~.\p(·nSL' L'ultld cause l~::; lu bt' 1.lllahk· II) (kiiv\,.'r ¡ht:lll within IÌ1L·It.:rJll~ prCViUl1'::ily t'srabiísfl(:d. "'C'. \....iJi cndc¡l\'('r In lhllily Yl1tl (ll :lny .';\Jell (:irLIIll1.i~]h':~:)"h lll(:~' ill":...: ¡¡~.'ÌI:.:~Sl.."d, I ¡ .J .J J ~t;~ f~ i."¡ ¡ [~Uv~ u·n" ':"..rì ;'.'1 ~ \1 i ':~"f F:\: ¡ (1¡' j t·;.'·.!", .:,', i." "!";":","" I '. .~: .'i,·:I,:, .' 1''-'." !.:' ',~ I! .~ :.', ~. ". Ii"'!,: . 1-<C)/"^.í\1 0 1<' F: :,1.:.'.;...,..·.... .." '". . : ¡ " :~ NL'\\.:".nher ;(i, :!006 KPMG l.!Y ~ ¡) SOlitl: Jef(-[.:Kll: S:n::c-t. Sui:e : '7! 0 RÛ:i1:1)j...Ç Virf'hi~ 2:::'1) 11- ì 33 1 L!dièS ~1nl: Gel~TlenK1.1: \Ve a!''l' p!"ovidmg thi.s kttl'[ in conr..e.ction with YO~lr at~dn:ì ûf the ~tatemel:ts of plan uei as::;ets of t.he City oTRoillwke Pension Plan (a Pension Trust fund .,flhe City ",'Roanoke, V;rginia) (the P1a:l) as of Jlin~ 30) 2006 al1d 2005, and the rdatl.:J ~rateme:lts of c!1~ngcs in plan net assets îor the years th~n ended. \V~ lI:1òe-rs:and that your audits were made for tht, pL~'pOS~ of exp:t"'ssi!lg aT; opinÙ.m ;,lS 10 \yildh~r l.~ICSC basic fina:ll::<.:.i statt:m~nï:8 p~'c5cnt fr:iriy. in ali matcr~ui Te.spects, ::he finar.cia~ ~tatLi.s of t:îe P!::¡,n 3:1d the cha71g~s in its fin;¡nt.:ial sia~l~S in cunfonr.ity \villi U.S. gencra:ly Jcce::>ted accoliming pT1:1ciplcs. Certain rðprC'sentations in t:lis letter ,rre descr~bcd as bemg Iin:1ted TO matters that are n:a1crial. Items are (:on~jàer("d matc:-ial, :-L'gardles¡.; of !:ize~ jf they l:lvolv(; an ür.1issillrJ ur m..isst.akment of accolJ1:tin~ i:1Ïorm?1ion t1:at, in :he ~ig~t lJt' s:lrrOl:ndir:g circlln:stZ:..nce~, rnakes it probable l:~at t:-I~ j:'ldgn'!ent of i.~ icJSv:.ïátlt. ¡~e[';vl: ïd/ing -;:.:.."¡ tZ·rt ~r.f(.¡;r.2.t~..r:; "i,,::ï..:ld Le ~};::..r.g;:.J ·cr i(:tl~(l;:E.;:.c:::i ::"õ/ ¡:-;.;:: s.~:.e;;:c.~ ·c'!" mi.sst..1rer.1C':".t. \'ie confirm, to the be~t of OUT ~!1I)\vledgc a.nd bdicf, the £o]owing rcprescr::tations p.1J.de to you dur~J:g your a:¡dit::;: I . .. T:.1è basic financiaì s~~tem;,,;nts refened 10 above arc fa'irly pn:~;ented in conforrrJty ,v~:h {1. S. gcr1era]y Î.~ccepted accounting principles and the not..:'s ~ndude 2.11 disc.los!.U·l~S 'cq~lired by lavis ü.r..c regulations h) \v;'¡ich the Plan i:; i;ubjèCt. , \Ve have made available to you: a. A:I financial records and rc]med da:a. J h. All mllliJtc:;; of the. n:ec:.i:1gs nÎ the Trustees of :he P:2n, or sur:l:.îlayies of actio:1S of rccen-:: mec~iTJgs for wbch minutes :lave nllt yet Jeer:: prcpar.::d. I è. _'\ctuarial reports prepared :-~ìT th~ Ph.n and t!l~ Plan's ~por.sor duri:1g thl'. Yl.:.~¡]r. 3. Thi.:rc have been no: 3. Fact~ or l:jrcums;~JU.'~s that have resulteù :n comn:wÜ...·ai:iens irom the Phn' s external leg21 COLllst'1 to either the P~~n 3ponsor's chief kgal c.ounsel, or Plan a¡jmmistra·~or reponing evif.lt:nce of ~ :n~a~erial -violatio!1. of St~euritles la'.v~ m:d h:-cac.h of fid:'H.:iary du~y or simi!ar vi<Ù:Üon by the PIa¡: sponsor Of any agent thereof. .I K.f'MG UI' N\Wl.:'ll!Jec to, 1\)()6 T'i:'¡ge 2 D. l';l';~t" ~··:a[:::·mC'::ts af~è'::;r:Dg !h:::~ P!ar:'s ':Kl~ic t1l-;::!"1vid :itatt-:i-:'CìilS :nadl:" to ....(IU :.E CúJUlc2;tioij wjt:\ yt)Ur audits. CnT;ì!",,¡lirnications ìì-n:"ì r/:'"glllatœ'~Y agen¡;ì(:S~ c.of:i.:crning ~lOncomp!iancc v.;Il;l, or ddìc.:èn~ics in, iìnancl:.i1 reponing pl":h.:tiC¡;.':i. Go V~llì[iliijiiS o"! po')sibk violations ()f h¡ws or regu¡:~[~\1ns, ....,hose e:ffccts should hI; ..;ons:de.ïed for d1.-~c:05;1n;.~ in tht~ basii~ fnan,;iaI st:j.rçn~:;nt¡.:; o!' a~;. a ba8is for n:(;o~:.li71g a io,:.;s l:011tinge.p..cy. 4. ".11;.:-;"::- 2.rt'" no: a. Lnasst'rted e;mms or ;:.;.ssessments :hat Our Imvyer has advis~d LIS 2re probable 01 assc:r:lon ?..nd must be dÜ';closeù in aCtx"!rdan,:c with S~3t.emçm of foinancial Acc.ol.l7:iing St~!IIÒm.b (Sf AS) Xo. 5. Ar.cr;unti;¡g Fur Cnntiug(:ncic3. I b. Other liabilities Or gai~ or loss continge~~jc's that '":.ft n:qllif(.·(~ to be a<:e:-u.:d or ùisdoseó:,y SFAS ·~o. 5. I c. I\1att:ria~ trsTIsaClioIls Giát h(~...rt: :'Jot :Kr.,;H ~;'upt:":Y ;cconltd iI~ tìle a:,'{;oLlnting recorùs underlying the: hi.lsic financial st2.t<e::l1cn:s. I d. Events tha: hve occurred subseqt:el:t to the PIa:)', year-end and through [he dak or' thi~ Itl~~r that would require acljus!:r:.ent to or disdo:;urc: in the basic fÍ:1a.r..cial statcm(~nts. I I c. AS.s~lS held for llVI..'Snnent purposes (i.e. )0:11':.-';) which '.'\·ere in deiault or that \vere considereà io be Ilncol~ectibic. 5. Thac are. nu reporla"~le conù:tiolls in the:: design or opëratiOc. ot'intemai control over financial reponing: ·....,hich co'.lld adv~~seJy affect the Plar. ':.i ah';11ty tc rC('.G;"('L pro!;e:;,!~, S~lnlJ':¡k:rize m:d report financ.iaì data, and we hav~ ic!entJÍÌcd :10 material \,:eakr..e::ìscs fn intcn:al co:ltrol over ~ina!lCial repo~ting. I J 6. We ac:(...."l.o\l,fledge our respon.slbiEiy for the ¿esign and implementation of programs and comrols to ;}re\"~nt and de:kct fraud. \Vc ur..dc:rstand that tht: tenn "fraud" :1:cÌLu..k:; ml~statcmcnt~ :l!"ising from fraudulc~t tìnam.~ial repo~ing and r.isstatemcnb ari1-iing frOll1 m::,appn)pri~~t:o:1 oÏ ~ssets, 11isstatcm:"''nts ~.risi:1g :TOr;1 ìraudulent financial rc:p0l1:ing arc ¡mentioned mi8staterr..cnts~ or omissit.Hls of amOUi'1ts or disc.ìosures in b2.8ic finë.l1cial s~ate~lents to deceive basic :.îmmcial stn:ement user¡;¡. iv1:ssta~emcnts arising from æisappropria:ion of aS~l~ts ir.volvt:' the theft of ~ c:1tity;s assets where :h~ dICl.:t of U:c 1.hèft t.:·aus¡:~ the JasÙ.: :ï'laneiai statements not to be presented i:1 c·onformity wiTh r..:. S. generally acceptúl ~~~ount:rg principles. I J \Ve. h~-...·c no know\:dge r;f ~~llY t';aud or sU;;ipect('d !h:lUà i1[r'è-.ctillg :he entity il'!\'olving: .1, !\'i:':ElJ.f;t::ll1ti1ì of the Pìan or Plan Sponsüí Kf'i\rC; TLP \:llVel:lber : n. ))(J(i P:l~~ J 1- En:f.'(o'):ees nt' :h.:.:: Plar: Dr PLu: ~.p()a.s¡)r '.\';10 bJ.\';; ':)iµ.nir·c~..r:t :\.;~':s in m;è.~-n<1: (:01,lr,)1 Over Ùn::mci:l1 rqJllning, or c. U:¡~er:; ..;hcre the :rí:1ud COllìd h&v~ a mat(.'ricll tJ."(:c.t on ~he has!c íìnanc:al S::J.~('mL·ll:S. 8. \V'..' nave i"i(i kr..owkdge of 2.iîY aHega¡10US cf :fLiud {~r sU5pel:.ted Ü:aad iliTec1!ng r1:e e;¡¡¡ty n..\.'eived ii:î cDm:rran:cat;o!ìs f7'om e!r.1J]oytC':;, former E'TTlployC'C's thini-part~/ service.- providers. tn:.s:ee!cu:::todian~ rtg"..lÎ..)!.urs, or ntner". C), Tb.en:". ,1It' ;';0 uDcor:-ened basic tlr.::mcial :.1.i:~~C:71et;~ :ni~3·~;::temcn~s tG he sun~ÏÍIurjztd in nn ac('.orr:p[~nying. schl~dlile of L:ncorrect~d n~isstatC'men[s. J O. '1'11::. Plan a:1d the Plan Sponsnr have no p::ms or int(".~1tion5 th2.t may rnatlTJal1y afie.ct the canyhG, \'alllt: or cJassjti~atior: of assets m:d liabj.li~ies. no:' do \V~: have ar..y píI;.'sc:nl plans or i11~cl:tiom; to terminate.. freeze or p.lergc C'1e P1an. 1 - \Ve !);;:,~ie\'c that the. .,;~.ITying amounts oîall r::latcrial assets are rçcoYtrab:c. 12. T~l': Pi1tll 11a,-;; satisfac:ory title to aU owned asse:.<;, and there are no htJl~ or cncljn~branccs on ~l;ch assets nùr has any as::;(.'t" bee!1 pledgtù as coE:::.tcri:11, except as disclosed 1:1 tht b:{sic fiTla:1..·.ial sUL:eme!1:s. 13. Th~ Plan has complied wi:r. a.l1 aspects of debt ar:ò o:her co:ltTacrud agrecn:,cIIb lhat \vot.:lci ha1.:c a makrÜ~; erred on the bas:c fi~1ancial .sta~en~;;:'!1ts in the ever..t of noncompliíìIh.:¡;\ 14. \\'~ have pro\"idcd to you doc.:ument.a~ion of all aJ11tnCme:Hs mafic to tbe rhm i~j~';l:¡.Jrll~.nt. trust agr~e:llent O~ insum!1ct~ cont"acts during the r:un year through the date of this h::t:er, including a.me.~d!l1t.'nts to comp~y with ap~)licah1c laws. 15. All ¡r;quired filing:: of the Pian an¿ trJst èocuments have ate!} fi~ed with Lhc 2ppropriai:c r~gulatory 3.g~-::1CieR. 16. Thee we·ce no oI:lissions :'rom th., part;cipa:tls' data provided to the Pla:J' s actuary cor the pUïpose of dekr.nhin.g the :].i.'1.!larial pr("s~.nt vall!.:" of ~:,l;'I;umuJ2.te.d p121~ b·:-:r..eEt.:¡ !P1d o~h-=r adt.:ariaHy dt:tem:i~cd aIl10~mts in :hc basic 1iI~:.mcial staremems. 17. \Vc agree \v1th the ach.~arld mc:bnds and aS~llmpt10ns USC(: ~iJy :he Pbn's ê_ctuary for funding purposes and for detennimr.g accllmub;.ed plan bon<'i;rs are appropriate in tho p;ö¡¡ 's ci~curr:stanccs. Vie did not give 2.ny. nor C8.1.':'sc ~r..y, instruction to the Plan's ilct:.mry WiTh rC'spl?c~ to values or amot.;:1:S derive.d: and we an:: not 3\Va:"'e. of ;t:1y matters tha~ r..ave l1:Jpackd the independence or obj~ct~vity oÎthc Plá.n's ~ictuary. I~, There h"w been r.o changes in: , _I a, Th~ aC:ll~rial methods or a~stmptitJ:1s used In {;aic~llating ar..10i.Jr.lð rec.on:ed 0:- Ji~c1osed :11 tr:e basic fin[~ncial ~t2tt'r!lCnts. 1 i9. 20. 2i. I .1 I K}'\ll. i l..!.P 0ílVl.:11lht'r it). :.n(t(l Page'i b. Pbp p:'ovi")l()t;s h(,l\'.'(~¡,:r;. '!:he í.I¡,;til,~ri;ì! \'aiui:1t!cri (b!:.: élnd the d2tC of!his !e~ter. Th: ~n..s~ t:~:::Òli:::heè ~iTIÙC.'T t:1e Plan j') qUï:'.hficè llJ:dC'i tht: Jppropri2.te sec.tiu:1 of ~hc lr:te~'n:l: Rc·,'e¡;:.:e Code ~md intends to comi:ïue a~ a llll:!.Et~ed tru;;t. 'It;.; ¡.ìiH..TätlGi: nfrhe .P¡~~n ~~J1d tn.iI':'( Ìi;iS ÌJt(I~ in a(;(ur¿aï:;(.c Wi1íl1F}'; ruk:.; ß.1'id !'egub.hlns. Thè: iOdü\\l;¡g hav(~ been propt-:'iy reeorded or l..Es.;.;lose¡i l!llhe basic ti~la~c.ia;¡-; :;~a11.:'rr:,mls m:d .'iuppì;.;mental scht::cules: a.. RC!:Ücd p¡..~rty t:-c:lllsactio;15, ITIch.:di:ìg sah::s. pur;;h:::.ses, !ü~ms, tr~").n.sl~~'[~:, L::a:::ing ar:-a71~l'n~t'nt.s. guumî.tees~ ong('ing COIl'iTaCiud (;omm!nr:;:,n~s and â:nOlmts rc.::eivable from or payah!e to rc1at~d p:::.rties and 1TaTISaetions Wi1h part:es in in:eTe.st~ as de:-ìned in [lUSA ~ecti(lI: 3(14) a;HI regdations tht'.'reundeï, lI,dudÜ!g sa~..:b, Flln:ha~es, ~oan8, t-ans~~_:rs, segre.gatior.. of cr:1ployee contriba::1rms froal genuai a~set:), ieasir;g arra!1gèr.:lents~ admlnlstra~ive ~('~vil'es, gl~araJj{~e:-; à.l:d ,~r.lOt.;nts :eceh'ahIe fro:n or ;1ayab:e ~o rdated parti~s. \Vc IJTluerstanci the ~:::TTn "rdated part)/' refers :0 ilftìli~Hes ,"If lhe ent~rprise~ trusts ':0r the b~n~fit O~~ l~mployef:s.. SU0~ a~ po:-p.'~j.o:;1 2.i1!..Ï p~·üiit-. :-ïh&nng ::ru~ts that are· managcd hy or under 1hc tru,s:eeship of managemenl; pïil1cipal OWlicr,S of the enterprise; its managtrrIt!Ü; members of the imnediate famiiics uf prillcipal üW:1ers of (he ent~rpri:.;e and its managemenl; and oth!~r panics wit}) whÙ.:h the e:nerprise may òcaï if one party C():1t~'ols or can signitìcar.tly influence t:1e management or operating policies of tht: other to an l.:xtent that ont of the !z"ansacting paniç::-; n:igk by preventeå :~rorr f:llly pursuing it~ own scpar~n~ jntt.~rests. A;loth~r psny aLso 18 a re.lated p4r:y if it can signific.antly intl:'lence be :!IHmagemt.'TIt or o;x..'!'ahng. policies of t!12 iram;acting p2.r~i~s or if it lla::; an o\\'l1trship in1crc~t in one of the tra:Js,;tcting parUes and ~an sigl1ifïcantJy int1ut'flct' the o:ber to an ('xi~Yll that one 0:; ITiO!'C o~the tran"ii.1cring pan:cs rr.ight be prevented fro~l~ fully pursui:'Jg its OWn separate :r,.k'icst:=;. b. (3:1a:ant~e.:;;. ':ivhetht: 'V.~iiltt'n or eral, lif;de:o '.Vh;c~ tt.c PIa!l i:; ccnti!igl::1!ly liable.. c. Signi~ì(;a11l estimates and I112.Lcnal conc.e:nratIŒ1S kno\vn to ma11agcmem l.hat are n:quired to bt: di~closúd:n ac.co!"ù,-,.p.·::e with the .~I~~PA's Stateme~~t ofPCS!ti\m (SOP) 94-(). Disclosure ojCertain Sigm)îcam Risks and Uncertainties. SigIì.:t~cant e:->tit~,at(:'.;; ~lT¡: c:Órm~tes a: the d~~tc of the statel:1ent o~~ net as,st:'ts which could change ;'ìlaterially wit:1În !hc next year. Clmcentrations rdèr to ~he nature and iype of indivjèual mv;;:stmer.ts, VO!ll.:jìeS of:)us¡ness~ reVC!1UcS.. availaole SO~lrces of suppìy, or markets or gt:ographic areas for wlùc:h it is reasonably possible that events cO:Jld OCct.:r wbc~ would sig!1i1ìcsn~ly di.~rJp: nOnTIaI JÌnances \vithir. the next year. Concentrations include n:aterial sources of financing, incllJding off..balar..ce sheet a~angCI:1ents and tran8ê.ciio~s wnh u:1consohd:::.tcå, limited pll1.?O~c ðÒties, and contingencies bheent i!l :ne ar:-a~lgC'nents, :h::.t a:'e reasŒl?01y likely to :?:ffect J:c: l'ontinued av~iJability of ìic::.1idily::me (!:1a:lcing. d. :\ll1en(~mcn::, to Üle pian ElstramCnt, ifar..y. 1< P\fG !.J.:? ::\('1\'cn~bL'r : 0, :006 ~\:C.L' 5 Cha1",.zes in ::J.\.'cv..lllting princ:pks 31!h1i!lg t.:Llm:istt'm.:y. 22. RC<:C1V,Òks n:pci!tc.J In the na.:::i.:-· Jïnal:dal ::::tatcmL'r..ts :"i.:~;lrC~ç'ilt \·al¡d claims ais:ll.g un or :1::'1't'1<: t~c da~e t); 111...:-. ::;¡~!i~n~ent. 0:' net ~:-;S~l.::: anL! approprii::.tc :¡JI't.1'.'I$lÜllS h:lve bC'c:n apP:·opr;;;.tely :-etÎlll:.L"¡J to th;:ir t:-:.:lrr:atcd net rL'il~i?;able value. .,~ T"lc fo!lll\V:l:g intL'rmatiŒl abt)uL linanc.ial ill~~n:mcms with off-st:::.tenKnt of pla:} assds r~sk 3nd rìmmcial :1:s1r;J:nem~ v:,:irh CG:ICtl:1raÜû!"_s of crcdi: ri~k h3:~ "been properly di~c:ose¡j in t!-:e h::lSic .Gnancia.l ::,tate:-ncr::t:=; ., uxte:1l. nature. and :enns of f:naH~ir:l ~r.struments \vÜh olT-statement of :)!aTI ::J¡';;o;:':~S ,':;<: b. The amount of credit risk of tinancial Ü:strun:G11ts \'.:ith ofC-stalemf:m of plan ;}:;set::; credit. risk and illformaij¡)n ahout the colla.teral S:'¡PPocT:ng ,.:;uch fimlT1Gial ¡n;,;tm:llents~ and c. S~g!1il!c;,;nt c0!1Cc·mT3.Ù:Y1S of credit. ~jsk ~..¡rj~;inß fr!.:rn :~n :'jllø.nG:~!1 jnE:Tlirn~~.nts 3'!KI ::nfolnlation aboet the col1::::'h::ral ~upporting sm:h Tl:1aneia~ inst1.lnìt:;ItS. 24. The PJan is -:"espo~lsiblc.: for dete.rrr:hing L~e f:?.ir value of finan..:ial insa-,lIncnt:o: a.' reqlllrcd by Govccnmenta: AccoUl:ting Stand"rds Hoard Statemcni (GASH) No. 31. Accounting .1",1 Financial RepOrlillgjòr Certainlnvestmenls and/or E>;,ternal bn't!stmenz PUOl:~·. Tb:: amountfi discloseù represent the P1a~'s bl:st cstiM2.1e or fair \'alee of financial inst:1.lments and other asscb required. ~o he discl(lSed ur.de¡ the St2.te.::ner::.ts. 25. The Plan has properly ai..~c()unted [n:" i'\ceuritles Ì(.>nding and rcpllr~has(:'. transactior.s, I I fllIthcr. ..\'~ tor:firm :hat we an~ r~spor::51alé' tur tht' fair prese1ta:ion i:1lhe basic. tînancial smte.n1ent~ of the plan net assets of t.he Pla~l, alld changes in its plan net asse::s In conCormit.y with U.S. generally accep:ed a,:::cO'!..In'::ing p:inciple~l and for t!ïe !si¡ prcsematiùll (¡f th:::: :-r.qliired supplementary :i:form2.tion i}l reiation to the basic fir.:mcial statements taken as a whok. The basic financ·ial state:nents and related notes arl~ fairly presented i:l confonnity with lJ .S. genera~ly a.ccepted accounting principles and the núte~ inc.lude- aU disdo3urès required by i~ws and regulat:olls to which the Pbo is sllbj~ct. '.Ve aiso aclolowlcdg~ that we arc respon~iblc for t:,c Plan's operation 111 compliance Wl!h IRS rU1es anù reg.Ù~t:onR, including m;Ú:llaillillg tn~: q:lali :këlion of the Plan's trust UndtT tllO~e ;ules and regulations. I Very tIuly YOlI.:"S CITY OF RO.<\:'I'OKE PPiS.ION PLAN , A.~.. S;:(.'N:l!lry-li·¿.'as~a·er Andrea F. Trent 7ï Re!irernenz Administrate,,. oß~ ~..L#'I!t,¥-., . '" ' .... ~.¡ .~"'" ~@'.ø CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chufch A\"enue, S. \V.. Room -+56 RLl¡UlLlkc. Virginia 2-H1} 1-1536 T .:kph(!ß~·: (5-1-0 I 8.'l:~-2:<;·1] Pax: (540) K53-11-l-:' E-mail: ~-k"k([~n)anc.ke\.a.gn\· SIIEIL\ ~. IIARTMA:>: .-\-;siSI:Jnt Cily C1~rk STFPII..\t\IE f\1. '\·100:-.1, ('i\1C CilyCkrk February 7, 2007 File #109-200 Henry Scholz, Chair City Planning Commission c/o Hall Associates, Inc. 213 Jefferson Street, S. W., Suite 1007 Roanoke, Virginia 24011 Dear Mr. Scholz: The annual report of the City Planning Commission for the year 2006 was before the Council of the City of Roanoke at a regular meeting held on Monday, February 5, 2007. The report was received and filed. Z:;l\~ m ~ /~~ M. Moon, CMC City Clerk SMM:ew <~(-'p'~:~~-~>" '·'·'~;'¡';I·~"·· ....\ ..:..;...~...~ I'l'"¡ .~'!'_.. _lT~'."-J ,t.;rJ¡I'. 1:" . ~'t:~~:;~: I, ~.~.../ : ~'~'~~:',n\~~<;">-/ CITY OF ROA:'IIOKE PLA:'II:'III:'IIG BIJlLDI:'IIG & ECONO:\IIC I)EVELOP:\lEyr 21=, Church..:\"l'ßlll'. S.'''.. Room Ib6 RO:.1Iwkl'. \ïr~inhl 2~OIl Telephone: (540) N53-17311 Fnx: (5411) N53-IBII I::>mail: plal1ning(~' roullokc\"a.:,:o\· February 5. 2007 ·\n'hih'(hll¡lllh:\il'\\ Huard 1~";lnl ul"l.nn¡nl! '\IIIII'llh I'lannint.: <. ul1lllli,~illll Honorable C Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr.. Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: 2006 Annual Report Planning Commission I am pleased to provide Council with the following information on the Commission's activities and attendance last year, as well as a brief overview of the major work projects we hope to undertake during 2007. Last year the Commission officially met 26 times. The Commission considered 33 requests to rezone property or amend proffered conditions and six street and/or alley closure requests. In October, the Commission recommended approval of amendments to the zoning ordinance in order to clarify adopted regulations or refine regulatory concepts based on their practical application since adoption of a new zoning ordinance in December, 2005. By motion of the Commission, a request to disallow readerboard signs in the CG, Commercial-General District, was also considered and approved by the Commission. The Commission recommended approval of five amendments to the Comprehensive Plan during 2006 (Strategic Housing Plan, Art for Roanoke Plan, Youth Comprehensive Plan, Mill Mountain Park Management Plan, and the Greater-Deyerle Neighborhood Plan). During calendar year 2007, updates to the neig hborhood plans for South Roanoke and Greater Raleigh Court will be completed. The Commission will monitor the new zoning ordinance and recommend amendments as necessary and will consider amendments to the comprehensive plan as submitted. Staff has developed an annual "report card" on neighborhood plan implementation activities and continues to work on the Neighborhood Indicators project that was recommended in Vision 2001 -2020. These two reports are presented to Council each year during the joint work se ssion with the Commission. A roster of meeting attendance and the status of certifications of Commission members is attached to this report for your information. A listing of all rezoning and street and alley requests is also attached for your reference. Respectfully submitted, H~ ~y' Henry Scholz, Chairman City of Roanoke Planning Commission /111 pf attach ment cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney MEETING ATTENDANCE/CERTIFICATION A total of 12 regular meetings, 2 joint Commission/Council meetings, and 12 work sessions were held during 2006. Commission Membex No.. of Reqular/loint Me_~tinqs Att~nç!ed Gilbert Butler (Certified) Kent Chrisman (Certified) Robert Manetta (Certified) Paula Prince (Certified) Richard Rife Henry Scholz (Certified) Fredrick Williams (Certified) 1 3 1 3 1 2 14 14 12 1 1 .- - .- "C s::: o () "C Q) ... Q) == o ... D.. - o - s::: Q) E "C s::: Q) E <C - C) s::: .- s::: o N Q) 0:: CD o o N I T . c . ·0 ._ c tí QlI-o «..II: Ol 1\I > ul-e a. .0- 0- « l/) s::: o e/) c o :-2 -0 c o ,u -0 ën ~ QI:~ i5-!0 Q)il- c::'~ o r- -0 -0 . 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It.... <J.) :!::::: co e r!'<. > .- a. a::: :J to ::is Oellü'<t:o..cryz~S<l:O::::I:_i .. ._~ .. ------¡ i'<t C') Or-.. 0 0> 0, - I~ -0> 0 '<t_ N 0'<t I[) ,~ '<to to - Ñ'<t co 'N N '<t 0 .O.I::N 0 - C') C') 0> O'l_ - I[) I[) 0 -::>0 0 0 0 C') '<ter-.. ,N co ~- .- o '_ ,I[) ,C') N C') -.:::r£:N ItO ~to - ~--_. , , 2006 Street and Alley Closure Applications . ..~n Action i ~~~ ~~ Closure o"f portions of1st Street and Approved Loudon Avenue. NIJ\!. .._ Closure of Grang_er f3oad. SW ' Approved Closure of alley off of Arbutus Avenue, , Approved , SE -.. - - Closure of pI. alley between Roanoke , and Berkley Avenues. SW -. . Closure of pI. of Roanoke Avenue and pI. of Burks Street, SW Closure o{ pI. of 17'" and 181n Streets. . Westview and Salel11 Avenue. SW Approved 0-_ Applicant RRHA/TAP Pheasant Ridge Athey ~artlettTree ! Akzo Nobel Approved ·A~ RRHA ¡ L___ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church ..henne, S. W.. Room ~56 Roanoke. Virginia 2~OII·15J6 Tl'l'phOlll': (S4(1) M5]-2541 F,IX: 1540,8':-.\-1145 E-mail: dcrk(~'roanljke\·a.go\· SHEILA N. HART\J.\N :\ssistalll Cil)" Clerk ,,;;~ - STEPHA~n: 1\1. !\IOO:\'. C\IC City Ckrk February 7, 2007 File #1 5-110-304 Sharon Hicks, Co-Chair Youth Services Citizen Board 3109 Forest Park Boulevard, N. W. Roanoke, Virginia 24017 Dear Ms. Hicks: This is to advise you that Earnestine Garrison has qualified as a member of the Youth Services Citizen Board, for a term ending May 31, 2009. ;¡;¡1~ Ì>1 ~ Stephanie M. Moon, CMC City Clerk SMM:ew pc: Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Earnestine Garrison. do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia. and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board for a term ending May 31,2009, according to the best of my ability (So help me God). ~/J'~ 117/;1 It Subscribed and sworn to before me this -111-- day OfF 20c#J BRENDì1 H~MIL TON, CLERK OF THE CIRCUIT COURT BY _ .l--~ . DEPUTY CLERK L:\CLERK\UAL\ \CK.lS I \()uahfILali'1Ib\(i;Jrrisllll "'Jlh.d"l" I) CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Room 456 Roanoke. Virginia 24011-1536 Telephl11lC': (540) g53-:!5...1 Fa." (540) 85J·1145 E-mail: clcrk@roarlokC.va.go\" SHEILA N. HARTMAN :\:.~isl'ml City Ckrk STEPHA..'HE ~1. ~100N. CMC City Clerk February 7, 2007 File #51 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby and Goodlatte P. O. Box 2887 Roanoke, Virginia 24001-2887 Dear Ms. Goodlatte: The request of Pro-Line Performance, Inc., for reconsideration of the Council's action taken on Tuesday, January 16, 2007, with regard to the rezoning of two tracts of land located at 3922 and 3942 Thirlane Road, N. W., subject to certain conditions, was before the Council of the City of Roanoke at its regular meeting held on Monday, February 5, 2007. On motion, duly seconded and unanimously adopted, the Council concurred in the request and instructed the City Clerk to schedule a public hearing to be held regarding the rezoning request for Monday, March 19, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard. Sincerely, ~ðY1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Maryellen F. Goodlatte February 7, 2007 Page 2 pc: BT Property LLC, P. O. Box 28606, Atlanta, Georgia 30358 Mr. and Mrs. Clive Rice, 3906 Thirlane Road, N. W., Roanoke, Virginia 24019 Mr. and Mrs. Calvin Powers, P. O. Box 12068, Roanoke, Virginia 24022 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven j. Talevi, Assistant City Attorney fI .~ " CITY OF ROANOKE OFFICE OF THE CITY CLERK 115 Chun:h A VeIlUl', S. W" Room -+56 Roanoke. Virginia 2...WII-15J6 Telephone' (540) 85.'·.!54I Fa.\: (540) 853-1145 E-mail: ~·krktii.nl;Ul{)kL:\·a.g(l\. SHEILA:-.I. HARnl,\N A,S:,¡iManl City Ckrk STEPHM,IE M. \1001'1. CMC City Clerk February 7, 2007 File #60-236-304 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of· Resolution No. 37669-020507 authorizing the acceptance of a grant from the Governor's Youth Community Service and Civic Engagement program to be used to establish and implement a Service Learning Academy in connection with the Youth Haven program; and authorizing the execution of the necessary documents to accept such grant, upon certain terms and conditions. The abovereferenced measure was adopted by the· Council of the City of Roanoke at a regular meeting which was held on Monday, February 5, 2007. Sincerely, .~ Stephanie M. Moon, CMC City Clerk SMM:ew Attach ment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development Jane Conlin, Director of Human/Social Services G l-t-ç l~ THE coeselL Of THE CITY OF ROANOKE, VlRGINL-\. The 5th day of February, 2007. No. 37669-020507. A RESOLUTION authorizing the acceptance of a grant ¡rom thc (iow[Jlor's YLluth Community Savice and Civic Engagement progr:nn to bc Ilscd 10 l'stablish and implement a Service Learning Academy in cünnection with thc Youth Haven program: and authorizing the execution of [he Ilecessary dùcurncTlts to accept sllch grant, upon certain knns and condi1ioJJs. RE IT RESOLVED by the Council of the City "fRoanoke that: 1. The City of Roanoke hereby accepts the grant from thc Govcrnor's Youth Community Service and Civic Engagcment program, Grant :"-lumber il7-A5413GS05, in the amount of510.000. with a ruatc.h by thc City of 51.667, to be u;;ed to establish ¡Uld implement a Service Le~1l1ing Academy program in conncction with Youth Haven program, ~nd as more particularly set forth in the February 5, 2007, letter oflhe City \hnager to this Council. 2. The City :VIanager is hereby authorizcd 10 exccute any and all requisite documents, upon tànn approvcLl by the City Att01l1ey, and to fi¡1l1ish such additional infonuation [0 ¡he Commo11\vèalth as may he requircd in connection with the City's acceptance of this grant. ATTEST: C;'Y:,e.Yh. ~ !"{-G::·,'<,,=rr...::-r' s Y'.,)'..;.~i: Corr.;n'..ln:.t.y ;3~:"vice and ci·.r:..c Ensaser.>.ent P::.-ç,gl-arr. 0~:;5Yl CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A\'~nlle. S. \V.. Room 456 Roanoke. Virginia 24011-1536 TelcphllllL': (.'\40) 853-2541 Fa.\: (5.10") R53-1 ]45 E-mail: ;;krk(~:"(';IIl{'kt'\"a.g('\' SIIEILA:<. HARntA:< Assistant CilY Clerk STEPH.~l\1E ~1. MOON. C~1C City Clerk February 7, 2007 File #60-236-304 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37670-020507 appropriating local match funding and funding from the Commonwealth of Virginia Department of Criminal Justice Services for the Governor's Office on Substance Abuse Grant Program, and amending and reordaining certain sections of the 2006-2007 General and Grant Funds Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 5, 2007, and is in full force and effect upon its passage. Sincerely, ~~: ../Y). {v,0&-rJ Stephanie M. Moon, CMC C City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development Jane Conlin, Director of Human/Social Services ~\('..'? IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of February, 2007. No. 37670-020507. AN ORDINANCE to appropriate local match funding and funding from the Commonwealth of Virginia Department of Criminal Justice Services for the Governor's Office on Substance Abuse Grant Program, amending and reordaining certain sections of the 2006-2007 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance, BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 General and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Grant Fund Fees For Professional Services Grant Fund Appropriations Part-time Employee Wages FICA Program Activities Travel and Meals Revenues Service Learning Academy - State Service Learning Academy - Local 01-250-9310-9535 01-630-3350-1004 35-630-5010-1004 35-630-5010-1120 35-630-5010-2066 35-630-5010-2144 35-630-501 0-5010 35-630-5010-5011 $ 1,667 (1,667) 9.811 751 805 300 10,000 1,667 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: , (Y¡./Yþ~ City Clerk. l :', .': ,. ~".~';i..~ ì:~. ....\ ......,..- ..,....., ('" .,;"'- ~"";:io:, ;,). .¡'~... . ñ·.i·~:,- ~~ ~ \~.~:1ft. ~: . .~. :;~.'..""!~~':~<' '..' CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nlwl C. 'L\yhlT" Municipal Building. 21:, Church A\'enue, S.\V.. J{llPIll 3t1-l Rn.1nnkL', Virginia 24011-1.:;9! Tvl,'phPlw: r:;¡tlj :-,¡:'.;·~.~Y> 1.1\. 1:>·1111 .':(:;·~-11Y", l"lly \\'1.'1.': \\ \~·\\".n,.~1l11Lv\·,1."';1l\· February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Acceptance of grant award from the Governor's Youth Community Service and Civic Engagement Program. Background: The City of Roanoke has received notification that a grant application it submitted to the Commonwealth for funding under the Governor's Youth Community Service and Civic Engagement has been reviewed and approved. This funding will be used to establish and implement a Service Learning Academy attached to the Youth Haven program. The Service Learning Academy will use a Positive Youth Development approach to empower at-risk male and female youth ages 12-17 through community service classes and projects in conjunction with area agencies. Youth will have the opportunity to perform community service after school and on weekends with instruction and support from trained staff members. Considerations: The approved amount of funding from the Governor's Youth Community Service and Civic Engagement program is $10,000. The grant requires a local match of $1,667 which is available in the Youth Haven program Honorable Mayor and Members of City Council February 5, 2007 Page 2 budget in account 01-630-3350-1004. The period of the grant is December 1, 2006-December 31, 2007. Recommended Action(s) Adopt a resolution accepting the $10,000 in Governor's Youth Community Service and Civic Engagement program funds, Grant Number 07-A5413GS05, for the City of Roanoke's Service Learning Academy grant program. Authorize the City Manager to execute the required Grant Acceptance, and any other forms required in order to accept these funds. Appropriate $11,667 in state and local match funds to expenditure accounts to be established by the Director of Finance in the Grant Fund, as detailed in Attachment A. Establish revenue estimates in the same amounts, and transfer funding from the General Fund Youth Haven budget to the Grant Fund to facilitate the local match. Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. Jane Conlin, Director of Human/Social Services CM07-00007 Attachment A: Governor's Youth Community Service and Civic Engagement 200~Account S~t-up Transactions I Account No. Description Revenue: Revenue Governor's , Youth Community Service and Civic n_. Engagement I Youth Haven Temporary Wages 01-630-3350-1004 i Total Revenue $11 ,667.00 - ~~:,""cyw,q" ~~::~~_ ·~;~c~C~:~I;:;~~gg - , Total Expenditures . $11 .66-i.00--~j -I , Amount --.- $10,000.00 I Local Match , $1,667.00 - ~enditures: '~1º04 1120 . 2066 2144 CITY OF ROANOKE OFfiCE OF THE CITY CLERK 215 ChurL'h Av~nlle. S. \V.. Rt.ltJ1l145ó Rnanllke. Virginia 24011-153ó Tl'h:~ph{lnl': (540) 853-2541 rax: 154U) li53-1145 Email: çklkl.r"'I(l;'l1l0ke\,J..g(I\' SHEILA 1'. H.-\RHt.\1' :\~~I.<¡t:iII( City Ckrk œ ~L." ~'~ .' ;¡:;;. ~il '- STEPH.~"IE ~I. \100:--1, ole City Ckrk February 7, 2007 File #5-60-236-304 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37671-020507 authorizing acceptance of a Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services on behalf of the City, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations and requirements pertaining thereto. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting,which was held on Monday, February 5, 2007. Sincerely, ~~m.·/YJö&Y\.J Stephanie M. Moon, CMC ( City Clerk SMM:ew Attach ment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development A. L. Gaskins, Chief of Police o Vf=., I"J THE COUNCIL or TilE elT'!' OF ROANOKE, VTRGTJ\'IA, The 5th day of February, 2007. No. 37671-020507. A RESOLCTION authorizing acccptance of a Juvc:nilc Accountability Block Grant from ihe Virginia Department of Criminal Justicc Services on hehalf of the City, and authori¡,ing execuiion of any and all necessary documents io comply \vith the terms and conditions ofthc grant and applicable laws, regulations, and requirements pertaining thereto. BE IT RESOL VED bv ihe Council of the Citv of Roanoke that: . -' . -' T. The Juvenile Accountability Block Grant tunds ti-om the Virginia Department of Criminal Justice Services, in the amount of $40,58 T, as set forth in the City Manager's letter, dated Fehruary 5, 2007, to this Council are hereby ACCEPTED; such funds and thc corresponding local matching funds 0[$4,509 to bc allocated between the City and Roanoke County as set out in sUèh letter. , ~. The City Manager, or her designcc, is hereby autllllrizcd to execute any and all requisite documents pertaining to the City's acceptance ofthe,e grant funds, and to fumish such additional infonnation as may be required in connection with the City's acceptance of these grant funds. All documents shall be approved as to fonn by the City Attorney, A TrEST: ~~M.~ r,_ h!\·enil~ A';cl.J:n~l:Ói:;:y :\I"ck '~I~at .........11.1 :;" :)7-13::2 ]1BtI~ ~ S .:)7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Churl'll A \'CllU~. s. \V.. Rnlllll 456 Rnal1llkl'. Virginia 24011-1536 Tcleph\ln~: r5401 S53-::!5-l-[ Fax: {5·~()1 ::s53 Il-l-:i E-mail: (·krkli!:ru:mokc\'a.g.()\' SHEILA:-J.II.\RT\l.\t' :\..;,<..i~tant ClIy Ckrk STFPHA "IF ~l. 'fOOt'. C~IC City Ckrk February 7, 2007 File #5-60-236-304 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37672-020507 appropriating local match funding and funding from the Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile Accountability Block Grant Program, and amending and reordaining certain sections of the 2006-2007 General and Grant Funds Appropriations. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 5, 2007, and is in full force and effect upon it passage. ;:') ~ õn. M..-v ~i~ M. Moon, CMC "- City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development A. L. Gaskins, Chief of Police \>~'::. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of February, 2007. No. 37672-020507. AN ORDINANCE to appropriate local match funding and funding from the Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile Accountability Block Grant Program. amending and reordaining certain sections of the 2006-2007 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 General and Grant Funds Appropriations be. and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Grant Fund Fees For Professional Services Grant Fund Appropriations Parttime Employee Wages FICA Fees For Professional Services Fees For Professional Services Revenues State Grant Receipts - City Local Match - City State Grant Receipts - County Local Match - County 01-250-9310-9535 01-630-1270-2010 35-630-5077 -1004 35-630-5077 -1120 35-630-5077 -2010 35-630-5079-2010 35-630-5077 -5077 35-630-5077-5078 35-630-5079-5079 35-630-5079-5080 $ 3,149 (3,149) 6.700 513 24,275 13,602 28.339 3,149 12,242 1,360 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~~~,~ (i.~."'¡~'Ä.'¡"\~~~:)' '''!'I:'. . .~'Y':' \~' .... , "" /. ::':·'::·~":!I~~;.;f··,.' CITY OF ROANOKE OFFICE OF THE CITY MANAGER I\llel C. Tad"r Mllnicip"lllllildin); 21:; Church -Avenue. S.\V., R\,)~ll11 ~(~..¡ 1\0,11101-.(', VirginiJ 2..WI 1-1591 Tdq~hllllV: ('-,...l); ."i:;1-~n:~ I .,,: ! :~...11 j ....:;.-;-11 :-:.-.: Cit\" \\d,: \\'\\\\ r(l,l1hlh.\'\,l..~~I'\· February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Juvenile Accountability Block Grant Award No. 07-1322ljB05 Background: The Department of Criminal Justice Services notified the City of Roanoke and Roanoke County of an allocation of funds under the Juvenile Accountability Block Grant Program UABG). The allocation of $40,581 in federal funds was awarded jointly to the two jurisdictions. A joint local match of $4,509 is required. Considerations: The allocation formula provides for $28,339 in federal funds, a $3,149 cash match from the City of Roanoke, $12,242 in federal funds and a $1,360 cash match from Roanoke County. Staff from the jurisdictions have met and developed program proposals for the use of the funding. Roanoke County will provide a substance abuse intervention education program through the schools. The City of Roanoke, in collaboration with the Boys and Girls Club and Total Action Against Poverty, Inc., will provide services to students suspended or otherwise absent from school during the day. TAP-Project Recovery will help adjudicated youth avoid the negative risks and unproductive lifestyles that often correlate with dropping out of school. Also, the City's Enhanced Community Service program will provide services for youth who are adjudicated delinquent by order of a court for a variety of code enumerated offenses. Honorable Mayor and Members of City Council February 5. 2007 Page 2 Funding for the City's match of $3,149 is available in account 01-630-1270- 2010, Human Services Support. The City of Roanoke will serve as the fiscal agent for the funds. Recommended Action: Authorize the City Manager or her designee to accept the $40,581 JABG grant, of which $28,339 is allocated for the City of Roanoke, and $12,242 of which is allocated for Roanoke County, and to execute the grant agreement and other documents from the Department of Criminal Justice Services necessary to accept such funds. Adopt the accompanying budget ordinance to establish revenue estimates totaling $45,090. Appropriate funding in the same amount to an expenditure account to be established by the Director of Finance in the Grant Fund and transfer $3,149 from Human Services Support account (01-630- 1270-2010) to the Grant Fund account established above. Respectfully submitted, Darlene L. Burcham City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget R. Brian Townsend. Acting Assistant City Manager for Community Dev. Jane R. Conlin, Director of Human/Social Services Carol Tuning, Human Services Coordinator CM07-00016 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. \V.. Room 4:'6 Roanoke. Virginia 24011-1536 TeleplUlnl': (5"'0) 853-2541 Fax: 15..'J)g5~-11-15 Email: ~·I..·rk 0. rOJ.llokt:'\'a.gu\" SIIEII.A N. HART\f..\t-: :\S5IS1:l.Ilt City Ckrk STEPII.\~IE \1. ~roor-.·. C(¡,IC CityC]('rk February 7, 2007 File #24 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37673-020507 amending and reordaining Subsection 1 of §21-207, Same-Specific prohibitions, Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 5, 2007, and is in full force and effect upon it passage. Sincerely, ~~:M~ City Clerk SMM:ew Attachment pc: The Honorable James R. Swanson, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia Darlene L. Burcham February 7, 2007 Page 2 pc: The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable M. Frederick King, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable Joseph P. Bounds, Chief Judge, Juvenile and Domestic Relations District Court The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, .juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian William M. Hackworth, City Attorney R. Brian Townsend, Acting Assistant City Manager for Community Development ¥,f:... v IN THE COUNCIL OF TITE CITY OF ROAl\'OJ-.:E, VfRGl]\;lA The 5th day of February, 2007. No. 37673-020507. AN ORDl]\;ANCE amending and reordaining Subsection I of Section 21-207, Same-Specific prohibitions, of Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: Suhsection I of Section 21-207, Same .- Specillç-11rohibitions, of Chapter 21, Offenses lI,{iscellaneou~, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: §21-207. Same-Specific prohibitions Subject to the exceptions provided in section 21-208, any of the following acts, or the causing or permitting thereof, among others, is declared to be a noise disturbance constituting a Class 2 misdemeanor and a public nuisance, but such enumeration shall not be deemed to be exclusive: (I) Radios, television sets, musical instruments and similar devices. Operating, playing or permitting the operation or playing of any radio, amplifier, television, record, tape or compact disc player, drum, musical instrument or similar device: a. Between the hours of 10:00 p.m. and 8:00 a.m. in ·sueh a manner as to penllit . sound to be heard across a residential real property boundary; '* b. When the sound source is located within a motor vehicle in or upon public right- of-way or public property and the sound can be heard more than til'ty (50) feet from its source; or, c. Between the hours of 8:00 a.lIl. lInd 10:00 p.lIl. in such a manner liS to permit sound to be heard on residential property //lore thanjìjiy (50)/cetfrom the boundary line of its source. * * * 2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: #r£~rn.~ K:\:.\1easures\Codc Amendment Sl.:ction 21-207 Noise CtlßtfLI1.cloc ·......... -:.:J.:..,,:: '~'¡'~~;'.> (, ..~,;;. . .. :;z}..,) .>r¡. . 'l!~- ." \. . . .,- . \~.. ..",,/ . .'.i :~:;,\\"",~\~..~~:.f·/ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nnel C. TaY!llr Municipal Building 213 Church "¡\\,(,Illlt..', S.\V., Rlll.lm 3(1"¡' Rnc1l1oKe, Virginia 2...hlll-I:;~J! T\'j,'f,jh'IW: l:;-l,il) ....:-.-;_~.1~.-; I .1' I:; Ill) ,"¡3.~ I I .~S City \\'t.:b: \\ \\ \\ .n'.Ill1,J...V\·,l.\~P\· February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Mayor Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian j. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment of City Code Section 21-207(1) Recently, the administration was contacted by a group of citizens regarding the content and extent of Section 21-207(1) of the City Code that pertains to the enforcement of noise disturbances in the City. Upon a review of the Code by the administration, it was identified that the existing provisions only provide for an enforcement mechanism between the hours of 10 p.m. and 8 a.m. In order to provide a means of enforcement of certain noise violations during other times of the day, an amendment has been prepared that would add a new subsection (c) which would extend the time of enforcement of noise disturbances contained in the code between the hours of 8 a.m. and 10 p.m. if the disturbance is taking place on residential property within a distance of 50 feet from the property line of its source. The remaining provisions of Section 21-207 would not require any other amendment. Recommendation: Adopt the attached ordinance which amends City Code Section 21-207(1) by adding subsection (c) pertaining to the enforcement of noise disturbances between the hours of 8 a.m. and 10 p.m. l~;~"Y',~ Darlen~~~:m City Manager Honorable Mayor and Members of City Council February S, 2007 Page 2 DLB:RBT:f Attachment c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk R. Brian Townsend, Acting Asst. City Manager for Comm. Development CM07-00010 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Room '+5ó Roanoke. Virginia 24011-153ó Tl'kphlme: 1.5·H)) HS.'-25-t 1 [-';1.\" !5...(l) Kq-I J.l.'l E-111;lil: C'll:rk@roall()k~\'¡¡.gll"" SHEILA N. 1I.\RntAN .-\~:;lstanl Cily Clerk STEPlle\,'I" M. ~100N. Oil' CilyClelk February 7, 2007 File #24 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: Your communication recommending Amendment of Section 24-97 of the City Code to extend the time period for possession or consumption of alcoholic beverages within designated park facilities from 10:00 p.m. to 12:00 a.m. (midnight) of any day, pursuant to issuance of an alcohol permit by the City Manager, was before the Council of the City of Roanoke at its regular meeting held on Monday, February 5, 2007. The motion to amend the City Code was denied. Sincerely, ~~ ìY7, mo~ Stephanie M. Moon, CMC - ~__ City Clerk SMM:ew pc: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Steven C. Buschor, Director, Parks and Recreation /.: '~P';':'f>\ (;~..'~\) .~. ....., . .:.~ - , . '/;:'\~."'~'~>.~ .,: CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Jllel c:. 1'.,,,1<,, '.1unirip.¡ Building 2.1.5 Church Avenw..', S.\.v., Rn\)J11 3(1-1- Rpélnllkt-', Virginia 2..1-011-l::ilJl T(·Il'f~h'II1t.': 1:;·~i11 :'i:"'1-2:r~:~ 1,1\: 1"-llll _";:;.""\-11.1''', ( ï ~\' \ ,", ,1 ': \\ \\" \\'. f' >.Ill' ,k~' \ ,1. I:' 1\' February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Mayor Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment of Section 24-97 of the Code of the City of Roanoke (1979), as amended City Code Section 24-97 currently allows for the possession or consumption of alcoholic beverages within designated park facilities until 10:00 p.m. Recently, a group utilizing the Mountain View Center, one of the designated park facilities, requested permission to serve alcohol at their event until 10:30 p.m. Upon review of this application and consideration of the timeframes currently provided for in the Code, it is recommended that the time period which allows for the possession or consumption of alcoholic beverages be extended to 12:00 am (midnight) of any day. The ability to extend the hours by which groups would be allowed to serve and consume alcohol, allows the administration to better serve our customers and to increase utilization of such facilities by various civic groups and organizations desiring to hold events that run later into the evening. All alcohol permit applications will continue to be reviewed and approved by the City Manager on an individual basis to ensure compliance with all regulations and procedures contained in Section 24-97. Honorable Mayor and Members of City Council February 5, 2007 Page 2 Recommended Action: Adopt the ordinance amending Section 24-97, Code of the City of Roanoke (1979), as amended, attached to this report. Respectfully submitted, ~f1::L City Manager DLB:SCB:na c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Steven C. Buschor, Director of Parks and Recreation CM07-00012 fj .~" ,- CITY OF ROANOKE OFFICE OF THE CITY CLERK ~ I:' Churdl Avenue. S. \V.. Rlll)ITI 456 Roanoke. Virginia 24011-15J6 Tt'kph011l': (5'¡ù) 853-25-11 Fax: 15-1-0) ~53-1 [...5 E·mail: ~'h:rk{j'n)3Iloke\ a.go\' SHEII.:\ N. H:\RT\1A '\ :\~~i~(;lfll Cit) Clerk STEPIf.-\:\1E ~1. \IOCH\. ('Me City Cl~rk February 7, 2007 File #60-262-301 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37674-020507 appropriating of funds from the Department of Technology Fund Retained Earnings for various telephone projects, and amending and reordaining certain sections of the 2006- 2007 Department of Technology Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, February 5, 2007, and is in full force and effect upon it passage. Sincerely, ~~::~~ City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget James L. Grigsby, Assistant City Manager for Operations Roy M. Mentkow, Director of Technology H. David Hoback, Chair, Information Technology Committee ~> IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of February, 2007. . No. 37674-020507. AN ORDINANCE to appropriate funding from the Department ofTechnology Fund Retained Earnings for various telephone projects, amending and reordaining certain sections of the 2006-2007 Department of Technology Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Department of Technology Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Fund Balance Reserve - Future Telephone Replacement 13-430-9920-9003 13-430-9921-9003 13-430-9922-9003 13-3368 $ 83,000 111,000 58,000 (252,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~~~.~ . ~ ~ ,.~ ,,:~·.:.~'~~ì;>::>\ t"'~fj:~~~tt\) ,,~,. ~.../ .::..~ - . !'"" "'. ..- ";. I;' I· __ ..' ..,:~~~-~':...::..../ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Not..' C. T.ly·lllr r....ll1nidp<ll Building 213 Churdl Avenue, S.\V., Rnnm 3b-J. l{llc"WKl" Virginia 2"¡'OII-I:ïl)} TL'J...-ph'lIh.': 1)1(l1':-:';32\~'" ':,1 \: f :;-1-111 '''::'.~-l J :~s l. i[\' \\'l'b: \\'\\"\\".r,¡.1I1t1;"..'\.l.gll\ February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of Council: Subject: Funding for Telephone Projects Background: Funding in the amount of $252,000 is needed for projects to support the goals of the Information Technology Strategic Plan with respect to telephony. Projects to be funded include the purchase of equipment for disaster recovery, equipment for the Special Events Center, and system upgrade. The recommendation to fund the aforementioned projects is based on a review by the Information Technology Committee. Funding for the projects is available from Department of Technology Fund Retained Earnings. Recommended Action: Appropriate funding in the amount of $252,000 from Department of Technology Fund Retained Earnings (account 13-3368) to the following project accounts to be established by the Director of Finance: Honorable Mayor and Members of City Council February 5. 2007 Page 2 Telephone Disaster Recovery Equipment Install equipment at the Courthouse, Police Department, Public Works and Municipal Building for disaster recovery purposes. $ 83,000 Telephone Equipment for Special Events Center Procure and install telephone equipment and wiring for the Civic Center's new Special Events Center. $111,000 Telephone System Upgrade Upgrade the existing Nortel Call Pilot voice mail syst $ 58,000 Respectfully submitted, cft~r~ Darlene L. Burcham City Manager DLB:rm c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Department of Management and Budget Roy M. Mentkow, Director, Department of Technology H. David Hoback, Chair of Information Technology Committee CM07-00008 <fi~ '* i'";' "i.! ,~,.,:' .¡t.i:' O@ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chun.:h Avenue. S. W.. Kool1l456 Roanoke. Virginia ~..fl)1 I~I)36 Tekplw:ll': (540) K5.ì 25..11 Fax: (..".\O¡ S5.1 11·15 Email: ("k-rk(£i·I"I..amlh.\·.q~u\. SflEILA N. fI..'RT\IM'; .-\!'..;i.·;{anl City C1t'rk STEI'IIAI\IE M. ~IOOI\. nIC Cily Ckrk February 7, 2007 File #207-450 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37675-020507 authorizing the proper City officials to execute an amendment to a Performance Agreement dated December 9, 2005, among the City of Roanoke, the Industrial Development Authority of the City of Roanoke, Virginia, and Faison-Southern Lane, LLC, which amendment will provide for a certain time extension concerning a certain obligation of Faison-Southern Lane under such Performance Agreement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 5, 2007, and is in full force and effect upon its passage. Sincerely, ~~~:o~~~ City Clerk SMM:ew Attachment Darlene L. Burcham February 7, 2007 Page 2 pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development James F. Douthat, Attorney, Woods Rogers PLC, P. O. Box 14125, Roanoke, Virginia 24038-4125 Dennis R. Cronk, Chair, Economic Development Authority, 3310 Kingsbury Circle, S. W., Roanoke, Virginia 24014 Harwell M. Darby, Jr., Attorney, Industrial Development Authority, Glenn, Feldmann, Darby and Goodlatte, 210 First Street, S. W., Roanoke, Virginia 24011 pi. IN THE COll1\CIL FOR THE CITY OF ROANOKE, VIRGINIA The 5th day of February, 2007. No. 37675-020507. AN ORDINANCE authorizing the proper City officials to execute an amendment to a l'erfornlance Agreement datcd December 9, 2005, among the City of Roanokc, (City), the Industrial Development Authority of the City of Roanoke, Virginia, (IDA), and Faison-Southern Lane, LLC, (FSL), which amendment will provide for a certain time extension concerning a certain obligation of FSL under such Perfonnanee Agreement; and dispensing with the second reading by title of this Ordinance. \VHEREAS, the City, the IDA (the IDA has changed its name to the Economic Development Authority of the City of Roanoke, Virginia (EDA), and FSL entcred into a Perfonnancc Agreement dated December 9, 2005, (Perfornlanec Agreement) concerning FSL's proposed development of certain property mentioned therein, and which was subject to certain tenns and conditions contained in such Perfonnanee Agreement; and WHEREAS, due to wlanticipaied time delays which FSL has indicated were beyond its control, FSL has requested a certain time extension for completion of one of FSL's obligations under the Performance Agreement and the City and the EDA haw agreed to FSL's request. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves FSL's requcstcd time eXlcnsion for completion of one of FSL's ohligations under the Performance Agrcement, namely the itcm relating to Subsection 2(A), as set forth in the City Manager's letter to Council dated February 5, 2007, and the draft amendment attached thereto. 2. The City Manager and the City Clerk are authorized on behalf of the City to execute and attest, respectively, an amendment to the Pcrfornlance Agreement providing lor a certain time extension for FSL to complete one of FSL's obligations undcr the Pertormance Agreement upon certain terms and . conditions as set lorth in the above mentioncd City Manager's letter. Such amendment will be substantially similar to the one attached to such letter and in a fonn approved by the City Attorney. K:\Measures\FSL Performance Agreement Amendment 2007.doc 3. The City Manager is further authorized to take such actions and exeente such documents as may be necessary (0 provide for the implementation, administration, and enforcement of such amendment to the Performance Agreement and of the Perfomlanee Agrc.ement itself. 4. Pursuant to the provisions of Section 12 of the City Code, the second reading by title of this Ordimmce is hereby dispensed with. ATTEST: ~~.~ City Clerk K:\Measures\FSL Performance Agreement Amendment 2007.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER I\~lt:"~l C. T.l\·!llr Municipal Building 213 Churd,-..\vL'lllK', S.\V., Rnrllll Jh-l Rnanhke, Virginia 2-+(}11-15~'1 "11.'k'I'lh1IH': 1::;·H)j ....::;.~-::. \ \ ~ 17,1\: ('...ill ..':::; ~-I 1."'1..... l..ïl\" \\'1.'11: W\\\\ .r.}.l11I';"V\,l..\:ll\ February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Council Member Honorable, Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment NO.1 to Performance Agreement with Faison- Southern Lane, LLC Background: The City, Faison-Southern Lane, LLC (FSL), and the Industrial Development Authority of the City of Roanoke, Virginia, (IDA), whose name has changed to the Economic Development Authority of the City of Roanoke, Virginia (EDA), entered into a Performance Agreement dated December 9, 2005, regarding the development of certain property along U.S. Route 220 and Southern Hills Drive, to include a Home Depot store. As part of FSL's requirements, a road extension of Griffin Road was to be completed by June 9, 2007. Due to unanticipated time delays related to the various environmental approvals required for this project at the state and federal levels, together with certain issues with the Virginia Department of Transportation, all of which FSL has indicated was beyond the control of FSL, FSL has requested an approximately two month time extension for the road extension obligation to August 1, 2007. A copy of a letter dated January 11, 2007, from FSL's attorney to Brian Townsend, Director of Planning Building and Economic Development, setting forth this request is attached. This time extension will provide for completion of the road extension connecting Southern Hills Drive, Griffin Road, Roy Drive, Southern Lane and U.S. Route 220 - Franklin Road, and will allow for an anticipated earlier Honorable Mayor and Members of City Council February 5, 2007 Page 2 opening of the planned Home Depot. References to the IDA in the Performance Agreement will also be changed to reflect its new name, the EDA. All other terms of the December 9, 2005, agreement will remain in effect. Recommended Action: Approve FSL's requested time extension and the terms of Amendment No.1 to the Performance Agreement as set forth in the attachment to this letter. Authorize the City Manager to execute an Amendment No. 1 to the Performance Agreement among the City, FSL, and the IDA (EDA), in a form substantially similar to the one attached, with the form of such Amendment No.1 to be approved by the City Attorney. Authorize the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Amendment No.1 to the Performance Agreement. Respectfully submitted, ~ Darlene L. B rcham City Manager DLB:lb Attachments c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Comm. Development Sherman M. Stovall, Director of Management and Budget Harwell (Sam) M. Darby, Jr., Attorney, EDA CM07-00009 WOODS ROGERS [ ATTORNEYS AT LAW J:\\u:s F. DqUTII..H (.:'·lUI\JK1·7I')tl2 JOlllllal:il"\\'IIIIJsnlgcrs ":l1111 J.muary 11,2007 Brian Townsend, Director Department of Planning. Building & Development City of Roanoke 111 Franklin Plaza Roanoke. VA 2-1011 Re: Del'Cmber 9,2005 Performance Agreement among the City of Roanoke. Faison- Southern Lane LLC and the IDA Dear 8rian: See' lion 2 of the referenced Performancc Agrcement requires Faison-Southern Lane to undertake a numher of ohligations to qualify for and to receive the annual Economic Development Grants contemplated in the Performance Agreement Subsection ¡\ of Section 2 requircs Faison-Southern Lane to (i) complete construction of the Road Extension, (ii) cnsure thc Road Extension meets the applicahle standards and requirements oCthe City and/or the Virginia Departmcnt of Transporlation and (iii) dedicate the Road Extension to thc City within 18 months oCthe date of the Performance Agreement, June 9, 2007. Suhsection C requires a I-Iome Depot USA. Inc. retaillileility to be developed and constructcd in substantial confÒrmity to the prorrcrs in Ordinance ~o. 37159-081505 within 30 months aller the date oC the Performance Agreement, June 9, 2008. Faison-Southern Lane. in conjunction with Home Depot, has heen diligently proceeding with the development eontemplatcd by the Perlormance Agreement and Ordinance No. 37159- 081505 and has made substmllial progress in the construction or infrastructure' as wcll as the Home Depot retail facility. In an dfOlt to hring the project on line as efficiently as possible, Faison-Southern Lane has coordinated with Home Depot to cause the project infrastructure. to include the Road Extension. and the Home Depot retailli¡cility to be completed and opcned to the puhlic simultaneously. This will cause the I-Iome Depot facility to he open approximately one year ahead of the commitment in the Perl(¡rmance Agreement Unfortunately. Faison- Southcrn Lane encountered unexpected dil1iculty and delay in meeting the rl'quirements oC FEMA and the Department of Environmental Quality in the mitigation ofthc impact the project has to a tributarv oC Ore 13raneh. Additionallv Faison-Southern Lane encountered delavs in - . - coordinating the tratlic control plan for the Road Extension with the Virginia Dcpartmcnt of Transportation. Faison-Southern L,me has been able to make up some of the delay experienced in meding thc rcquirements of these agencies. however. as Faison-Southern Lane begins the final construction phase and anticipates thc weather in the next few months. there is concern abelutthe June 9, 2007, date for the final construction. dedication and acceptance of the Road Extension. P.O. H11:\: 141.:!5 / Roanok~. Virgmia 2.tOJ8-H25 ,'!=/()()./6-IO-I. (N3;}30-(J(J¡¡.J/-tJl.' 10 Stluth Jd1\:[:.;on Slr~et. Suit~ 1400 ;;·10 9ID-ï6UU ¡Fax 54{) 983-7711 {)nï",,~ :llstl in Blu..:k.shurg. Dmlvillc. I.ynchburg and RIChn1\\J1J. \'ir~ini;,¡ Page 2 At this time Faison-Southern Lane is maintaining its construction schcdule and has cvery hopc that it will mcet its goal of providing the parking lot for Home Depot on March 22, 2007, and completing the Road Extension for the opening of the Home Depot retail íàcility on May 17, 2007. This schedule anticipates completion of construe lion requirements in the Perlom1ance Agreement thrce weeks prior to the required completion date for the Road Extension, however, inclement weather may make it impossible to maintain this schedule, particularly in view oCthe temperature and moisture constraints in thc final grading and paving of the Home Depot parking area and the Road Extension. Faison-Southern Lane will continue to make evcry cffort to meet the existing construction schedule and believcs that, with good weather and continued diligence, it will be successful. Howcver, for the reasons set out above, it is respectfully requested that the City of Roanoke grant an cxtcnsion of the time limit in Scction 2A of the Perforn1ance Agrecment for completion of the Road Extension from .Iune 9, 2007, until August 1,2007. The requested extcnsion of time will partially offset delays encountcrcd in thc dcvelopment of the projcct despite the best cfforts of Faison-Southern Lanc to meet its schedule and due to circumstances beyond its control. The favorablc considcration of this request for an extcnsion of construction time will be greatlyappreciatcd. Very truly yours, James F. Douthat .IFD:sg Encl. e: Darlcne L. Burcham, City Manager City of Roanoke Page 3 bc: Ms. Linda Bass Mr. Rick Gutierrez Mr. Jensie Teague Mr. Kent Roberts DRAFT 1/22/07 AMENDMENT NO. I TO PERFORMANCE AGREE'v1ENT This is Amendment No. I to a certain Pcrformance Agrccment dated December 9, 2005. by and among thc City of Roanokc, Virginia, a municipal corporation (City), Faison-Southern Lane, LLC, a North Carolina 1.imited Liability Company (FSL), and thc Economic Dcvelopment Authority of the City of Roanoke, Virginia. an economic dcvelopment authority organized and cxisting under the laws of thc Common'Nealth of Virginia (EDA). This Amcndmcnt No.1 is datcd February, 2007. WITNESSETH: WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia, (IDA) has changed its namc to thc Economic Developmcnt Authority ofthc City of Roanoke, Virginia, (EDA); WHEREAS. the City, FSL, and the IDA (now thc EDA) entered into a cerlain Performance Agreement dated December 9, 2005, (Performance Agrcemcnt) concerning FSL's proposed dcvelopmcnt of certain property mentioned therein and which was subject to ccrtain tcrms and conditions contained in such Performance Agrccment; and WHEREAS, due to unanticipated time delays which FSL has indicated were beyond its control, FSL has requested a certain time extcnsion for completion of one of FSL's obligations under such Perlannance Agrecment and the City and EDA have agreed to FSL's request and the parties now wish to reduce to writing their understanding of the time extension that is being gran led lo FSL by this Amendment 1\0. ]. !\OW, THEREFORE, thc parties, in consideration of the promises and obligations containcd in the original Performance Agreement and in this Amendment No. I, mutually agree as lollows: Section I. Certain Limited Time Extension. The ¡allowing subsection of Section 2. Oblieations of )'SL. of the Perlamlanee Agreement is being modified only to the extent necessary to providc FSL with an additional time period to perform a certain obligation under the subsection set forth below. Therefore, Subsection 2(A) is hereby deemed to be replaced effective as of the date of this Amendment No. I with the replaeemcnt Subsection as set out below: 2(A) On or before August 1,2007. FSL will complete construction of the Road Extension and ensure such Road Extension meets the applicable standards and requirements of the City and/or thc Virginia Department of Transportation and complete dedication of such Road Extension to the City, subject to the City's acceptance of such Road Extension. Such Road Exlension will connect with Southcm Hills Drive. Grillln Road. Roy Drive. Southem Lane and US Route 220 - Franklin Road as shown in Exhibit A. Section 2. Chanee of IDA's I"ìame. The parties agree that since the IDA has changed its name to the £DA, retèrences in the Performance Agreement to the IDA are hereby deemed to be changed to the EDA as ofthc datc of such name changc. - Seetion 3. ContinulItion of Terms lInd Conditions of Performllnce Al!reement. All the terms, obligations, and conditions of the original Performance Agreement daled December 9, 2005, among the parties shall and do hereby continue in full force and effect, except and only to the extent as modified abovc. 11\ WITNESS WHEREOF. the parties have executed this Amendment 1\0. I by their authorized representatives. ATTEST: CITY OF ROANOKE -.. Acting City Clerk By: _ .._ Darlene L. Burcham, City Manager (SEAL) FAISON-SOUTHERN LANE, LLC a North Carolina limited liability company By: FCD-Southern Lane Limited Partnership. a North Carolina limited partnership, its Manager By: FDC-1997 G.P., Inc., a North Carolina corporation, General Partner By:_____.. Name: James H. Culpepper, IV Title: Executive Vice-President WITNESS: Printed Name and Title (SEAL) WITNESS: ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA By: Printed Name and Title Printed Name and Title Approvcd as to Form: Approved as to Execution: City Allorney City Allorney Appropriation of Funds Required for this Agreement are subject to future appropriation: Authorized by Ordinance No:___ _n.. n ...... .._n_n 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 21'; Churc'h Avenue. S. W.. Room 4';6 }{oantlkc. Virginia .::!~f.II1-IS3f) T~'krhllne: (:=i:IOI ¡:;5.1 25...1 F;i\: (5..:.nlli5.1-1145 E-IlIJil: clerklfi"roalll'kl'va.glw SHEILA ". ilARDI..\)\; A~..;isl:l111 CIty Clerk STEPH.-\I'\IE \1. t\1f"JOi\'. C\·IC City Ckrk February 7, 2007 File #5-24 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37676-020507 amending and reordaining §21-81, Discharqe of air qun. qravel shooter. pneumatic qun, etc., Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting, which was held on Monday, February 5, 2007, and is in full force and effect upon its passage. . Sincerely, ~~rn.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: The Honorable James R. Swanson, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable William D. Broadhurst, Judge, Twenty-Third Judicial Circuit of Virginia Darlene L. Burcham February 7, 2007 Page 2 pc: The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Charles N. Dorsey, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable Francis W. Burkart, III, Judge, General District Court The Honorable M. Frederick King, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable Joseph P. Bounds, Chief Judge, Juvenile and Domestic Relations District Court The Honorable John B. Ferguson, Judge, Juvenile and Domestic Relations District Court· The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court Sheila N. Hartman, Assistant City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance A. L. Gaskins, Chief of Police \J\o\~ IN THE COUNCIL or THE CITY OF ROANOKE, VIRGINIA The 5th day of February, 2007. No. 37676-,020507. AN ORDINANCE amending and reordaining Section 21-81, Discharge of air !!Un, gravel shooter. pneumatic gun, etc., of Chapter 21, Offenses - Miscellaneous, Code of the City of Romioke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 21-81, Discharge of air gun. gravel shooter, pneumatic. gun. etc., of Chapter 21, Offenses - Miscellaneous, Code of the City of Roanoke (1979), as amended, is hereby amended and reordaincd to read and provide as follows: §21-8 I. Dischar,?=e of air gilll. gravel shooter, oneillllarie QllI). etc. (a) Any person who shall, anywhere within the city. discharge shot, stones, gravel, bullets or any similar thing from a gravel shooter, air gun, pneumatic gun or other similar implement shall be guilty of a Class 4 misdemeanor, unless otherwise permitted by this section. (b) Subsection (a) shall not prohibit the use of a pneumatic gun at a facility approved for shooting ranges. or OR ether pmperty where HreallHs may be áiscl1argeà Iæ....fully. .(c) Subsection (a) shall not prohibit the establishment of commercial or private areas designated for use of paimball guns tòr recreational use in accordance with all applicable requirements. Equipment designed to protect the face and ears shall be provided to participants at such recreational areas, and signs shall be posted to warn against entry into the paintball area by persons who are unprotected or unaware that paintball guns are in use. (d) As· used in this section, the term, "pneumatic gun" means any implement, designed as a gun, that will expel a BB or a pellet by action of pneumatic pressure. The term "pneumatic gun" includes a paintball gun that expels by action of pnewnatic pressure plastic balls lìlled with paint for the purpose of marking the point of impact. (e) All uses ofa pneumatic gun otherwise allowed under this section by a minor below the age of sixteen (16) years OR pri';ate or pl!~shall K:\Measurcs\Codt' Anlcndmer.r Section ::!1-81 2007.doc be under the superVISIOn of a parcnt, guardian, or other adult superVISIOn approved by athe minor's parent or guardian. (1) .\11 uses of a pHelffilati&-gUH other'?'ise-aHowed :mder this scetielHlH pfl'Tate property with tÀe eOHSetlt of the-eWHer by a minor·-aeØ¥€ tAe age of si;;teen (16) years shall ocwr-enly-with the written--çon5€Ht of a ¡larcnt or guafèta¡¡., (gf) All minors, when pennitted by a pm'ent or guardian to use a pneumatic gun, shall be responsible for obeying all laws, regulations. and restrictions governing such use. (fig) The training of minors in the use of pneumatic guns shall be done only wlder direct supervision of a parent, guardian, ffiflioF-Reser;e Officers Training Corps iHstRletor, or a certitìed instructor. Training of minors above the age of sixteen (I6) may also be done without direct supervision if approved by the minor's instructor, with the permission of and under the responsibility of a parent or guardian, and in compliance with all requirements of this section. Ranges and iInstructors may be certitied by the National Rifle Association, a state or federal agcncy that has developed a certification program, any service of the Dcpartmcnt of Defense, rhe Junior Resen-e OJJìcer Training Corps. Ameriean Legion, 4-11, the Civilian Marksmanship Program, Boyar Girl SCOll/S, USA Shooting. and similar groups approved b)-' the Chief of Police. or any person autllOrized by these iHtthefitlesentities to certify fallges äßd instructors. (ih) All training and shooting shall take place either indoors at a range deemed safefor such use by the minor's certified instructor. or outdoors at a j<7eility meeting the requirements of subsection (h) al>ove. 2. Pursuant to Section 12 of the City Chartcr, thc second rcading of this ordinance by title is hereby dispensed with. ATTEST: ~~M~ K:\.\feasun:s\C0dc Amendment Section 21-81 2007.Goç CITY OF ROANOKE OFFICE OF CITY ATTORNEY 4(>1 \IUNICIPAI.IlUI.DII'G "15 CHlIRCH AVEI'LE. SW IWAI'OKE. VII«;("IIA "4011-15"5 ("I:YSI'II*':I .,. 11.1 .1:1'1 II l'I~: 5..:.;·x:=;.~-: 1.1: ¡:.\\ 511J·~~.;-1.~~1 1:\1.\11 .·il\·.'II~ I,.: PI.III,,~.<·\·.1 ~,,\ "l"1\I01"H\ I{. SPI-.:'\CI".U. STF\ F'.I. T..\I.I-:\"I (;·\RY F. TH:f·:'K·\;\W IH\ II) I.. COLl.l:\S IIE:\'I1IEI{ I'. FEI·U;I SO:"li WII.I.I.\\I \1. II.\l'K\\ mUll .\\"õbl..\.'.I{"II' ·\T:');"~~:Y\ February 5. 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Training of Minors -. Pneumatic Guns Dear Mayor Harris and Members of Council: At the request of Councilman Fitzpatrick, I have attached lor your consideration a proposed ordinance that would clarify §2 I -81 of the City Cork. relating to thc dischargc of pneumatic guns. The proposcd revisions would help ensure that minors who are engaged in indoor pneumatic gun training programs (as has been permilled inlhe past by the City Code) do so under thc supervision of their parent or guardian or an inslruclor certificd by onc of several well-respect<::d organizations which sponsor such training. such as the 4-H and Boy Scouts. Please let mc know ¡fyou have any questions aboUl this ordillull('e. With kindcst personal regards. I am Sincerely yours, W~ tA.~ William M. Hackworth City Attomcy W\1H/lsc Enclosure c: Darlene I.. Burcham, City Manager (w/encl.) ChicfAL Gaskins (w/cncL) CITY OF ROANOKE OFFICE OF THE CITY CLERK :! 15 Church A.\'enue. S. \V.. ROllin 456 Rnannke. Virginia 24nll-1536 "rcltpht1llC: 15.10) 853-::!5.11 Fa:..:: (5~flJ l'ì53-1145 E-m~il: (;krk(~ r(.anokc\".1.g()\' SHEILA~. I L\RTM.~t-: A:'o.!>islant CilY Clerk STEPIL'u"JE ~l. ~100N. C~IC Cilyell'r).; February 7, 2007 File #60-1 78 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37662-020507 authorizing the proper City officials to execute a Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority; and approving an amended budget for such Budget Amendment No.1; and authorizing the City Manager to take such actions and execute further documents as may be needed to implement and administer such Budget Amendment No. I. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 16, 2007, also adopted on second reading on Monday, February 5, 2007, and will be in full force and effect ten days following the date of adoption of its second reading. Sincerely, - l¥).~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development fJ:~ IN THE COUNCIL OF THE CITY OF ROAt\OKE, VIRGINIA, The 5th day of February, 2007. No. 37662-020507. AN ORDINANCE authorizing the proper City officials to execute a Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Budget Amendment No. I) between the City of Roanoke (City) and the City of Roanoke Redevelopment and Housing Authority (RRHA); approving an amended budget for such Budget Amendment No. I; and authorizing the City Manager to take such actions and exeCllte tùrther doeumcnts as may bc needed to implement and administer such Budget Amendment 1\'0. I. WHEREAS, by Resolution No. 35248-03190], City Council approved a Redevelopment Plan for the South Jefferson Redevelopment Area (Redevelopment Plan); WHEREAS, the City and RRIIA entered into a South Jefferson Cooperation Agreement 2 dated March 19,2001, authorized by Ordinance 1\'0.35250-031901 (SJC Agreement 2) to provide for RRHA to implement the Redevelopment Plan, and RRHA has proceeded with such implementation; WHEREAS, the City and RRHA entered in to an amendment to the SJC Agreement 2 by an Amended and Supplemented South Jefferson Cooperation Agreement 2 dated March ¡ 9, 2004, authorized by Ordinance 1\'0. 36645-031504 (Amended Agreement), which extended the term of the original SJC Agreement 2 and the Amended Agreement to :\1arch 19, 2009. Such Amended Agreement further provided for an Amended Budget dated March I], 2004, in ordcr to provide additional funds to RRHA so RRHA could acquire certain additional property pursuant to the Redevelopment Plan; and WHEREAS, the RRHA has advised the City that certain property located in Area I, Tax Map Nos. 1032208 and 1032209, which is owned by B&B Holdings LLC, still needs to be acquired K:\..\1casurcs\SJC Budget Amendment :S-o. 1 2007.doc by RRHA and RRHA needs additional funds to acquire such property. Therefore, RRHA has requested the City to further amend the Amended Budget set fOl1h in the Amended Agreement to provide for snch additional fWlds, as further set forth in the City Manager's January 16, 2007, letter to Council. i'JOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The City Manager and the City Clerk are hereby authorized on behalf of the City to execute .md aitest, respectively, a Budget Amendment No. 1 to the A.lllended and Supplemented South Jefferson Cooperation Agreement 2 that will provide for a Second Amended Budget, together with such other tenns and conditions as set forth in the above nK'ntioned City Manager's letter and as may be deemed appropriate by the City Manager. Such Budget Amendment No. I is to be in a fonn substantially similar to the one attached to the above mentioned letter and be in a form approved by the City Attorney. 2. City Council hereby approves the Second L\mended Budget for the Budget Amendment No.1 as such budget is set forth and attached to the above mentioned City Manager's letter. 3. The City Manager is [urther authorized to take further actions and execute further documents as may be needed to implement and administer such Budget Amendment No. I and the Seeonù Amended Buùget, ATTEST: M~~-;m, ~ City Clerk. K:\Mea:nlles\SJC Budget Amendment No. 1200i.doc 2 ,-"J;.~1:,'~' I:.,::,.: (I.,. .....~") \:1.." ". " ': r~~~ . . : . . .1 '>:~::\i\<~?>'" CITY OF ROANOKE OFFICE OF THE CITY MANAGER \Joel C. Taylor \t1ul1icip;d Building 21:; (~hllrch ¡\\'l~lllll.·, S.\V., 1\\.)(,)n1 3(1-+ !{\J,lllllke, \'irgini.l 2-J.tJll-1591 T,'lv¡~hl':h': (".Jlll ,"'::;¡.\-~ ~:; \ 1",\\: t:"·lln ~:;.1_] 1.-;" lïl\ \\'vl': \\ \\"~,·.rll,lì"lkt'\·.I.~~'l\· February 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Council Member Honorable, Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Budget Amendment No.1 to Amended and Supplemented South Jefferson Cooperation Agreement 2 Background: The City of Roanoke Redevelopment and Housing Authority (RRHA) and the City entered into the South Jefferson Cooperation Agreement 2 (SjC Agreement 2) on March 19, 2001, delineating responsibilities and establishing a budget for the purchase, demolition, environmental remediation, etc. of land within the South Jefferson Redevelopment Area in accordance with the approved Redevelopment Pan. The SjC Agreement 2 was amended by the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Amended Agreement) dated March 19, 2004, which included an amended budget adding funds for the purchase of the Roanoke City Mills property. When the redevelopment area was designated, the owners of certain property on Reserve Avenue, B&B Holdings LLC (B&B), and on which Surfaces is located, expressed their intention to redevelop their site according to the redevelopment plan. Now, with buildings in Area 1 approaching completion and other development planned, including the proposed clinic and medical school facilities, and since there has been no development action occurring on the B&B property, RRHA plans to acquire Tax Parcels 1032208 and 1032209 owned by B&B in order to continue to accomplish the goals and objectives of the Redevelopment Plan. These are the last two pieces of property to be acquired in Area 1 of the redevelopment area. Total cost for acquisition, Honorable Mayor and Members of City Council February 5, 2007 Page 2 relocation, demolition, etc., of these two parcels is estimated at $1,565,567. A proposed Budget Amendment No.1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Budget Amendment No.1), which includes a Second Amended Budget as the Second Amended Exhibit 2, is attached to this letter. The Second Amended Budget reflects the additional funds requested by the RRHA for the above action. Funding for the aforementioned activities is available in the Economic and Community Development Reserve Fund. This action will complete the acquisition of land in Area 1, allowing the Redevelopment Plan to continue. Recommended Action: Approve the terms of Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2, including the Second Amended Budget attached thereto, as set forth in the attachment to this letter. Appropriate funding in the amount of $1,565,567 from the Economic and Community Development Reserve to the South Jefferson Redevelopment Project account (08-530-9633). Authorize the City Manager to execute Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City and RRHA, in a form substantially similar to the one attached, with the form of such Budget Amendment No.1 to be approved by the City Attorney. Authorize the City Manager to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2. Respectfully submitted, ~~ Darlene L. Burcham City Manager DLB:lb c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. Sherman M. Stovall, Director of Management and Budget CM07-00005 Second Amended Exhibit 2 to Budget Amendment No.1 to Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City and RRHA South Jefferson Redevelopment Area Second Amended Eight-year RRHA Project Budget: 2001-2009 Revised January 10, 2007 Acquisition - Area 1 and 1 A Acquisition - Roanoke City Mills, Inc (RCM) Property* Relocation - Area 1 and J A Acquisition/Relocation additional Properties Appraisals Acquisition Appraisals Disposition Appraisals Environmental Testing Environmental Remediation Consultant Fees Demolition Site Clearance Direct Administrative Support Reimbursables Property Maintenance Improvements to Initial Site Estimated Development Costs RRHA Budqet $8,869,070' $8,065,000 $1,053,237' $158,550 $65,000 $10,000 $250,000 $325,000 $400,000' $954,526' $150,000 $305,184' $10,000 515,000 $2,000,000 $22,630,567 *Note: The amount of approximately $2,569,250 to be used to fund the above Amended Budget and the acquisition of the RCM property will come from the sale of RRHA property in Areas 1 and 1 A to Carilion/CBI. 'The additional money added to these designated line items is for the acquisition and demolition of certain property located in Area 1 and owned by B&B Holdings LLC. The business, Surfaces, operates at such location. Such additional funds total $1,565,567 DRAFT -1/10/07 BUDGET AMENDMENT NO.1 TO AMRNDED AND SUPPLEMENTRD SOLJTH JRFFERSOl\ COOPERA nON AGREEMEl\T 2 This is Budget Amcndmcnt No. 1 to Amended and Supplemented South Jefferson Cooperation Agreement 2 hy and between the City of Roanoke, a municipal corporation of the Commonwealth of Virginia (City). and the City of Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia (RRHA), and is hereafìer referrcd to as Budget Amendment No.1. This Budget Amendment No. I is hereby dated , 20rJ7. WHEREAS, the City and RRHA entcrcd into an agreemcnt dated March 19,2001, and ,'ailed South JelTerson Cooperation Agreement 2 (SJC Agreement 2), in ordcr to have RRIIA be able to accomplish the goals and objectives ofthc Redcvelopment Plan referred to in the SJC Agreement 2; WHEREAS. the City and RRHA entercd in to an amendment to the SJC Agreement 2 by an Amended and Supplemcnted South Jefferson Cooperation Agreement 2 dated March 19, 2004 (Amended Agreement), which extcnded the tern] ofthc original SJC Agreement 2 and the Amended Agreement to March 19,2009. Such Amended Agreement furlher providcd for an Amended Budget datcd March J I, 2004, in order to provide additional funds to RRHA so RRI-TA could acquire certain additional propcrty pursuant to the Rcdevelopmcnt Plan; WllEREAS, thc RRHA has advised the City that certain property loeatcd in Area 1, Tax Map Nos. 1032208 and 1032209. which is owncd by B&B Holdings LLC, still needs to be acquired by RRHA and RRHA needs additional funds to acquire such propcrty. Therefore, RRIIA has requestcd the City to amend the Amended Budget set forth in the Amended Agreement to provide for such additional funds; and WHEREAS, the City has agreed to provide thc additional funds reqnested by RRHA so that RRIIA can accomplish the goals and ohjeetives of the Redevelopment Plan. :\lOW, THEREfORE. in consideration of thc benefits to accrue to the City and its citizens from the realization of the goals and objectives the South Jefferson Redevelopment Plan, and of the mutual covcnants set forth in the SJC Agrcement 2, the Amended Agreement, and herein, the City and RRHA agree as follows: SECTION J. REVISED BLJDGET. Thc City and RRHA agree that the Amended Budget datcd March 11, 2004. sct forth in Amended Exhibit 2, as sct out in Section 5 of the Amended Agreement, is hereby updated and replaced by the S.::cond Amendcd Budget datcd January _, 2007, as set forth in the Seeond Am.::ndcd Exhibit 2 attached hereto and incorporat.::d h.::æin. Such Sccond Amended Budget and Second Amended Exhibit 2 shall be effective as of the date of this Budget Amcndment No.1 and is deemcd to replace the prior Budgets as of that date. SECTION 2. REFERENCE TO PRIOR BUDGETS. Reference in thc SJC Agreement 2 and thc Amended Agreemcnt to Budget, Amended Budget, Exhibit 2, or Amendcd Exhibit 2, shall be dccmcd to include, as appropriatc, thc Second Amended Budget and thc Sccond Amended Exhibit 2 rcferred to abovc. SECTION 3. CONTI:'IlUA TION OF TERMS AND CONDITIONS. All of thc terms and conditions of the SJC Agrecmcnt 2 datcd March 19. 2001, and thc Amcndcd Agreement datcd \1arch 19, 2004, between thc partics shall continue in full forcc and cffcct, cxcept as amended and/or supplcmcnted by this Budgct Amcndmcnt No.1. IN WITNESS WHEREOF, the parties havc cxccuted this Budgct Amcndmcnt No. I by thcir authorizcd representati vcs. ATTEST: CITY OF ROANOKE By ___H_ _u_ ____ Darlene L Burcham, City Manager ,Citv Clerk WITNESS: THE CITY OF ROANOKE REDEVELOP\ŒNT AND HOUSING AUTHORITY By ______ _ . ___________ Ellis Henry, Executive Director SEAL Approvcd as to Form: Approved as to Execution: City Attorney City Attorney Appropriation and Funds Required for this Contract Certificd Director of Finance Date Acct. II 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Churd¡ Awnue. S. W.. Room 4-'6 Rnal1okl., Virginia 2'+011-15J(; Telcphone: c5·1(} »5.~-.'!5"'1 F;l'c 15-1-0) 8:;3-] 14.'\ E-1ll31]: ('lcrk(n'"()aIl0ke\·a.g~'\· SHEIl.A l'\.II,\RT\1X\ .-\:-;:>i:'lant City Ckrk STfPIIANIJ-: \1. r-.l0n~. ('fI,f(' City C1L'rk February 7, 2007 File #60-178 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Ordinance No. 37663-020507 appropriating funds from the Economic and Community Development Reserve for the South Jefferson Redevelopment Project, and amending and reordaining certain sections of the 2006-2007 Capital Projects Fund Appropriations. The above referenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 16, 2007, also adopted on second reading on Monday, February 5, 2007, and will be in full force and effect ten days following the date of adoption of its second reading. Sincerely, , m. Mow Stephanie M. Moon, CMC' . C City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development ~~'/ IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA The 5th day of February, 2007. No. 37663-020507. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the South Jefferson Redevelopment Project, amending and reordaining certain sections of the 2006-2007 Capital Projects Fund Appropriations. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Fund Balance Economic and Community Development Reserve - Unappropriated 08-530-9633-9003 $ 1,565,567 08-3365 (1,565,567) ~STf) . ., AL{I(~·Ih,~ City Clerk. ~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Nocl C. TL1Vlllr \funirip<ll Building 21., Chun.:h "¡\\'L'llUl.', S.\V., Rl)OIll 364 RlhlllllÜ', Virginia 2.t1111-13~ll Tl'kf'ihtlH' ¡:;.]l)) :-.::;:~ 2Y,; 1,1'1.: ¡:;Wj:-i5.>·11 \,..; C ill" \\ l'b: W\\ \\ .r,.I.lllol..V\ ,l..\~\l\· January 16, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Council Member Honorable, Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Budget Amendment NO.1 to Amended and Supplemented South Jefferson Cooperation Agreement 2 Background: The City of Roanoke Redevelopment and Housing Authority (RRHA) and the City entered into the South Jefferson Cooperation Agreement 2 (SjC Agreement 2) on March 19, 2001, delineating responsibilities and establishing a budget for the purchase, demolition, environmental remediation, etc. of land within the South Jefferson Redevelopment Area in accordance with the approved Redevelopment Pan. The SjC Agreement 2 was amended by the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Amended Agreement) dated March 19, 2004, which included an amended budget adding funds for the purchase of the Roanoke City Mills property. When the redevelopment area was designated, the owners of certain property on Reserve Avenue, B&B Holdings LLC (B&B), and on which Surfaces is located, expressed their intention to redevelop their site according to the redevelopment plan. Now, with buildings in Area 1 approaching completion and other development planned, including the proposed clinic and medical school facilities, and since there has been no development action occurring on the B&B property, RRHA plans to acquire Tax Parcels 1032208 and 1032209 owned by B&B in order to continue to accomplish the goals and objectives of the Redevelopment Plan. These are the last two pieces of property to be acquired in Area 1 of the redevelopment area. Total cost for acquisition, Honorable Mayor and Members of City Council January 16, 2007 Page 2 relocation, demolition, etc., of these two parcels is estimated at $1,565,567. A proposed Budget Amendment No.1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Budget Amendment No. J), which includes a Second Amended Budget as the Second Amended Exhibit 2, is attached to this letter. The Second Amended Budget reflects the additional funds requested by the RRHA for the above action. Funding for the aforementioned activities is available in the Economic and Community Development Reserve Fund. This action will complete the acquisition of land in Area 1, allowing the Redevelopment Plan to continue. Recommended Action: Approve the terms of Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2, including the Second Amended Budget attached thereto, as set forth in the attachment to this letter. Appropriate funding in the amount of $1,565,567 from the Economic and Community Development Reserve to the South Jefferson Redevelopment Project account (08-530-9633). Authorize the City Manager to execute Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City and RRHA, in a form substantially similar to the one attached, with the form of such Budget Amendment No.1 to be approved by the City Attorney. Authorize the City Manager to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Budget Amendment No. 1 to the Amended and Supplemented South Jefferson Cooperation Agreement 2. Respectfully submitted, Darlene L. B cham City Manager DLB:lb c: Stephanie M. Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. Sherman M. Stovall, Director of Management and Budget CM07-00005 Second Amended Exhibit 2 to Budget Amendment NO.1 to Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City and RRHA South Jefferson Redevelopment Area Second Amended Eight-year RRHA Project Budget: 2001-2009 Revised January 10, 2007 Acquisition - Area 1 and 1 A Acquisition - Roanoke City Mills, Inc (RCM) Property* Relocation - Area 1 and 1 A Acquisition/Relocation additional Properties Appraisals Acquisition Appraisals Disposition Appraisals Environmental Testing Environmental Remediation Consultant Fees Demolition Site Clearance Direct Administrative Support Reimbursables Property Maintenance Improvements to Initial Site Estimated Development Costs RRHA Budqet $8,869,070' $8,065,000 $1,053,237' $158,550 $65,000 $10,000 5250,000 5325,000 $400,000' $954,526' $150,000 $305,184' $10,000 $15,000 $2,000,000 $22,630,567 *Note: The amount of approximately $2,569,250 to be used to fund the above Amended Budget and the acquisition of the RCM property will come from the sale of RRHA property in Areas 1 and 1 A to Carilion/CBI. 'The additional money added to these designated line items is for the acquisition and demolition of certain property located in Area 1 and owned by B&B Holdings LLC. The business, Surfaces, operates at such location. Such additional funds total $1,565,567 DRA.FT -1110/07 BUDGET ":\tE]\,DME]\,T NO. I TO ":\lENDED AND Sl:PPLEMENTED SOLTH JEFFERSON COOPERATION AGREEME"lT 2 This is Budget Amendment No. I to Amended and Supplemented South Jefferson Cooperation Agreement 2 by and between the City of Roanoke, a municipal corporation of the Commonwealth of Virginia (City), and the City of Roanoke Redevelopment and Housing Authority, a political subdivision of tbe Commonwealth of Virginia (RRHA), and is hereafter referred to as Budget Amendment No.1. This Budget Amendment No. I is hereby dated , 2007. WHEREAS, the City and RRHA entered into an agreement dated March 19, 2001, and called Soutb Jefferson Cooperation Agreement 2 (SJC Agreement 2), in order to have RRIIA be able to accomplish the goals and objectives of the Redevelopment Plan referred to in the SJC Agreement 2; WHEREAS, the City and RRJ-TA entered in to an amendment to the SJC Agreement 1 by an Amended and Supplemented South .Jefferson Cooperation Agreement 2 dated March 19. 2004 (Amended Agrel'men[). which extended the tenn of the original SJC Agreement 2 and the Amended Agreement to March 19.2009. Such Amended Agreement further provided for an Amended Budget dated March I], 2004, in order to provide additional fimds to RRHA so RRHA could acquire certain additional property pursuant to the Redevelopment Plan; WHEREAS, the RRHA has advised the City that certain property located in Area I, Tax Map Nos. 1032208 and 1032109, which is owned by B&B Holdings LLC, still needs to be acquired by RRHA and RRHA needs additional funds to acquire such property. Therefore, RRHA has requested the City to amend the Amended Budget set forth in the Amended Agreement to provide for such additional funds; and WHEREAS, the City has agreed to provide the additional funds requested byRRHA so that RRHA e.U1 accomplish the goals and objectives of the Redevelopment Plan. NOW. 1'1-1 EREf-ORE. in consideration of the benefits to accrue to the City and its citizens from the realization of the goals and objectives the South .Jefferson Redevelopment Plan, and of the mutual covenants set forth in the SIC Agreement 2, the Amended Agreement, and herein. the City and RRHA agree as follows: SECTION 1. REVISED Bt:DGET. The City and RRIIA agree that the Amended Budgl't dated March II. 200-1. set forth in Amended Exhibit 2, as set out in Sel'tion 5 of thl' Amended Agreement, is herehy updated and replaced by the Second Amended Budget dated January __..., 2007. as set forth in the Second Amended Exhibit 2 attached hereto and incorporated herein. Such Second Amended Budget and Second Amended Exhibit 1 shall be effective as of the date of this Budget Amendment No. I and is deemed to replace the prior Budgets as of that date. SECTlOl\ 2. REFERENCE TO PRIOR BUDGETS. Reference in the S.rC Agrccment 2 and the Amended Agreement to Budget. Amended Budget, Exhihit 2, or Amended Exhibit 2. shall be deemed to include, as appropriate, the Second Amended Budget and the Second Amended Exhihit 2 referred to above. SECTION 3. C01\'T1NUATlON OF TERMS AND CONDITIONS. All of the ten liS and conditions of the SJC Agreement 2 dated March] 9, 2001. and the Amended Agreement dated \lareh 19, 2004. between the parties shall continue in lìlll force and effect. except as amended and/or supplemented by this Budget Amendment 1\0. ]. 11'\ WITNESS WHEREOF, the parties have executed this Budget Amendment No. 1 by their authorized n:presentatives. ATTEST: CITV OF ROANOKE ,City Clerk By__ Darlene L Burcham, City Manager WITNESS: THE CITY OF ROANOKE REDEVELOPMEI\T AND HOUSING AUTHORITY By Ellis Henry, Executive Director SEAL Approved as to Form: Approved as to Execution: City Attorney City Attorney Appropriation and Funds Reljuired tor this Contract Certified Director of Finance Datc AeeL # , CITY OF ROANOKE OFFICE OF THE CITY CLERK ~l:i Church Avenue. S. W.. Room 4'\6 Roanoke. Virginia 24011-15:1ó Teleph(lllt': C5-l.(ll S53-254\ Fa:c CS-1f)) l:ì5:ì-1145 [-mail: ..:ler~(¡;~rr.all\.ke\"3.g(l\. SHEIlA N.IL\lnM·\~ As~i:.lant Cily Ch:rk STEPHANIE \1. \IOO~. CMC City Clerk February 7, 2007 File #51 Daniel F. Layman, Jr., Attorney Woods Rogers PLC P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Layman: ram enclosing copy of Ordinance No. 37665-020507 rezoning property located at the eastern terminus of Appleton Avenue, N. W., containing 6.1523 acres, more or less, bearing Official Tax No. 6380512, from R-7, Residential Single Family District, to R-12, Residential Single Family District, Conditional, as set forth in the Amended Petition of William R. Barnes, Jr., and Blair M. Barnes filed in the Office of the City Clerk on January 2, 2007. The above referenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 16, 2007, also adopted on second reading on Monday, February 5, 2007, and will be in full force and effect ten days following the date of adoption of its second reading. Sincerely, ~ ìn. ~cN Stephanie M. Moon, CMC \..., City Clerk SMM:ew Attachment Daniel F. Layman, Jr. February 7, 2007 Page 2 pc: Mr. Willard Terry and Mr. Bill Terry, 1702 Michael Street, N. W., Roanoke, Virginia 24017 Ms. Irene Williams, 1657 Garstland Drive, N. W., Roanoke, Virginia 24017 Ms. Marva A. Wade, 424 W. 11 Oth Street, #1 5A, New York, New York 10025-2473 Ms. Marva A. Wade, 1656 Garstland Drive, N. W., Roanoke, Virginia 24017 Ms. Janis c. Robertson, 1684 Spring brook Road, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Richard Anthony, 1678 Springbrook Road, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Michael McNeil, 4122 Appleton Avenue, N. W., Roanoke, Virginia 24017 Mr. Lyonel Y. Lapierre, 4125 Appleton Avenue, N. W., Roanoke, Virginia 24017 Mr. Leroy Worrell and Mr. Michael Worrell, 1904 Garstland Drive, N.W., Roanoke, Virginia 24017 Mr. and Mrs. Windred Garst, 4512 Broadlawn Road, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Donald Johnson, 4157 Appleton Avenue, N. W., Roanoke, Virginia 24017 Mr. and Mrs. Kermit Plummer, 1652 Garstland Drive, N. W., Roanoke, Virginia 24017 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth. City Attorney Steven J. Talevi, Assistant City Attorney (-;>'$< \1)'\ 07\'ð'~ \\ " IN THE COUl\CIL OF THE CITY or ROANOKE, VIRGINIA The 5th day of February, 2007. No. 37665~020507. ;\01 ORDI:\ANCE to amcllll §36.2-100, Code of the City oCRoanoke (1979), as amended, and the 011ieial Zoning Map, City of Roanoke, Virginia. dated December 5. 2005, as alllemkd, to rezone certain property ",ithin the City. subject to a certain condition pro tIered by the 'lpplicanL WHEREAS, Willimn R. I3ames, .Jr., and I31air \1. BaTTles, represented by D~niel F Layman, attomey, have made application to the Council of the City of Roanoke, Virginia ("City Council"), 10 have the hcreinafter ,Iescribed properly rezoned [rom R-7, Residential Single Family District, to R-Il. Residential Single Family District, Conditional, subject 10 a certain condition proffered by the ilpplicants; WHEREAS, the City Planning Commission. after giving proper notice to all concerned as required by §36.2-540, Code of thL' City of Roanoke (1979). 3S amended, and aCter conducting a public hearing on the Illatier, has made its recommendation ro City (ouncil; WHEREAS. a public hcaring was held by City Council on slIch application at its nk'ding on January 16, 2(¡(17. "lier due ,uld timely notiee therct)f as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interë~t and citizens were givcn an opportunity to he heard, both for and against the proposed rezoning; and WHEREAS, City Council, atìer considering the aforesaid application, the recommendation madc to City Council by the Planning C)llllllission, the City's Comprehensive Plan. and the matters presented at the puhlic hearing, íïnds that the public necessity, convenience, general welfare. and good ;¡.oning practice require the rezoning of the subject property, and I<>r those reasons, is of the opinion that the hercinalier described property should be rèZoned as herein provided. THEIŒfORE, BE IT ORDAINED by the Council of the City of Roanoke that ~36.2-IOO, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City or Roanoke, Virginia, dated December 5, 2005. as amended, be amended to rellect that property 10cate,1 at the eastem terminus of Appleton A venue, N. \y" containing 6.1523 acres, more or less, bearing Official Tax :.Io. 6380512, be, and Ü; hereby rezoned from R-7, Resid"niial Single Family District, to R-12, Residential Single Family District, Conditional, as set forth in the Amended Petition of William R Barnes, Jr., ;md Blair ]\1. Bames, represented by Daniel F. Layman. aitorney, filed in the Olllee of th" City Clerk on Jam¡¡u")' 2.2007. ATTEST: ~r:"t:k~ City Clerk. CITY OF ROANOKE PLANNING BlJlLmNG & ECONOMIC DEVELOPMENT ~15 Church ,\H'III1<. S.W.. Rllomllló Roallllke, Virginia ~41111 Te"'phone: (5411) 853-1730 Fax: (5411) 853-12311 F.-mail: 1)1.allninJ!/t~'roanokl"·a.go" \rdlilc(IUlõlllh'\i¡'\\ 1'11:1111 Huard nf/.llnin;..: \PIh':Ih I'I;lnnin:':<""lIl1l1i"illll January 16, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr.. Council Member Honorable Beverly T. Fitzpatrick. Jr.. Council Mayor Honorable Sherman P. Lea. Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from William R. Barnes. Jr.. and Blair M. Barnes. represented by Daniel F. Layman. attorney. to rezone property located at the eastern terminus of Appleton Avenue. N.W.. containing 6.1523 acres. more or less, and bearing Official Tax No. 6380512. from R-7, Residential Single Family District. to R-12, Residential Single Family District, subject to a certain proffered condition, in order to construct a single family residence and preserve the ability to further subdivide the property. Planning Commission Action Planning Commission public hearing was held on Thursday. December 21. 2006. Bya vote of 7-0. the Commission approved an amended petition to rezone to include the condition that the site would contain no private stables. Background The petitioner owns vacant property (Official Tax No. 6380512) located in the Westview Terrace Neighborhood, which is zoned R-7. Residential Single-Family District. The subject property is 6.1523 acres in size with a depth of approximately 525 feet from the temporary cul-de-sac terminating Appleton Avenue N.W. The owner wishes to rezone the property in its entirety to R-12( c), Residential Single-Family District with proffered conditions, to permit the construction of a single-family home with a deep setback from the Appleton Avenue NW. right-of-way. Under the property's current zoning, the dwelling would be required to sit a maximum of 27 feet from the right-of-way in accordance with Section 36.2-205(f)(2)(a). Zoning. of the Code of the City of Roanoke (1979). as amended. 1 The petitioner applied to the Board of Zoning Appeals (BZA) for a variance to this section of the Zoning Ordinance on October 10. 2006. The BZA could not find a hardship related to this request as required by State Code and denied the application with a 0-6 vote. It was suggested during this hearing by members of the Board and City staff that the petitioner seek a rezoning. The Petition to Rezone was filed on October 30. 2006. A First Amended Petition to Rezone was filed January 2.2007. and contained one proffered condition. as follows: 1. No part of the property shall be used as a private stable. notwithstanding that such uses would otherwise be permitted in the R-12 District by Section 36.2-340 of the Zoning Code of the City of Roanoke as in effect on the date of this amended petition. Considerations Surroundinq Zoninq Districts and Land Uses The subject property is currently zoned R-7, Residential Single-Family District. All parcels surrounding the subject property are also zoned R-7. A vacant 2-acre site lies to the west. a 16.789-acre parcel containing a single-family residence lies to the north and single-family residences on suburban sized lots lie to the west and south of the subject property. Compliance with the Zoninq Ordinance In accordance with Section 36.2-205(f)(2)(a) of the City's Zoning Ordinance. the required front yard depth is determined by the established building lines on the adjoining lots in the R-7. R-5. R-3. RM-1 and RM-2 Zoning Districts. In this instance, any dwelling constructed on the subject property would be required to have a maximum front setback of 27 feet. In rezoning the property to R-12, the petitioner would only be required to meet the minimum front yard setback of 20 feet. Other differences between the R-7 and the R-12 zoning districts include dimensional standards and permitted uses. The R-12 zoning district requires greater side and rear yard setbacks as well as a minimum lot size of 12.000 square feet. The majority of residential lots in the area are over 12,000 square feet. The R-12 zoning district also permits private stables as a by-right accessory use subject to Section 36.2-403 of the City's Zoning Ordinance. All other permitted uses, whether by-right or by special exception. are identical. Public Comment One verbal comment has been received by City staff. Concern was expressed over the potential for horses to be stabled in the neighborhood. All other aspects of the rezoning were supported. 2 Compatibilitv with the City's Comprehensive and Neiqhborhood Plans The City's Comprehensive Plan, Vision 2001-2020. and the Peters Creek North Neighborhood Plan encourage traditional neighborhood design with small lots and shallow setbacks. However, they also encourage compatible infill development that reflects the character of the surrounding neighborhood. The neighborhood in which this lot is located is suburban in nature. which is compatible with the dimensional standards of the R-12 District Furthermore. the Plans also encourage the subdivision and development of the larger parcels remaining within the City. The petitioner's ability to locate the residence to the rear of property will allow the remainder of the parcel to be subdivided at a later date. The dwelling should be situated so as to not preclude the construction of future right-of- way. The following policies from the Vision 2001-2020 Comprehensive Plan and the Peters Creek North Neighborhood Plan are relevant in the consideration of the current petition. · Vision 2001-2020: o NH P5: Housing choice. The City will have a balanced. sustainable range of housing choices in all price ranges and design options that encourage social and economic diversity throughout the City. · Peters Creek North Neighborhood Plan: o Residential: o Encourage new housing to be compatible with the existing community. o Encourage infill development to reflect the character of the surrounding neighborhood. o Discourage new isolated subdivisions and one-street cul-de-sacs. o Connect new subdivisions to the existing street network. The Peters Creek North Neighborhood Plan identified the future land use of the subject property as single family residential. Planninq Commission Discussion The petition to rezone was discussed. primarily in regards to the surrounding lots sizes and future interconnectivity as follows: · The Planning Commission asked staff what the minimum lot size was of properties on Appleton Avenue. Staff responded that the majority of lots were 16.000± sJ. in size. · The Planning Commission asked staff what was meant by the comment that the dwelling should be situated as to not preclude the construction of future right-of- way. Staff responded that there was the potential to extend both Garstland Road and Appleton Avenue and the petitioner needed to be sensitive to that in placing the housing on the lot However, to request a proffer of the Petitioner to ensure 3 the sensitive placement of the house was not reasonable due to the number of properties that would have to be acquired to realize these connections. One member of the public commented on this petition. His concern was that the property would be used to stable horses. Recommendation Bya vote of 7-0, the Planning Commission recommends approval of the request. as amended. to rezone the subject property to R-12(c). Residential Single-Family District with a proffered condition. By physically moving the residence away from the temporary cul-de-sac. the parcel will retain its potential for future subdivision and in a manner consistent with the surrounding neighborhood. Respectfully submitted, )2'-f-:k~4Q ¿I . J~~ Richard A. Rife. 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(,,:,81.:; ¡ ~ o ~ '" '" ;¿ 1-- 6381101 '- 0381102 .., '" .,-, '" ", .., 00· 6381103 - '" "' '" '" "" <0 N C '" o '" .., <0. '" o "'. '" '" .., <0 0). ",. '" '" '" .., <0 6390209 - N Â· , VIRGINIA: IN THE COl1>iC]L OF THE CITY OF ROA)lOKE In re: Rezoning of a Tract of Land ) Lying at the Eastcrn Terminus ) of App]eton Avenue, NW, ) bearing City of Roanoke ) Official Tax )10.63805]2, from ) R-7, Residentia] Sing]e-Family ) District, to R-]2(c), Residential ) Single-Family District, Conditional) AME~ED PETITION OF WILLIi\...\1 R. BAR.i\'ES, JR. AND BLAIR M. BARNES TO THE HONORABLE MAYOR. A.J"lD MEMBERS OF THE COUNCIL OF THE CITY OF ROA...'\!OKE: (1) Petitioners William R. Bames, Jr. and Blair M. Hames are the owners of a tract ofland in the City of Roanoke. located atthc castcrn tcrminus of Appleton Avenue, I\TW, containing 6.] 523 acres, bearing City of Roanoke Official Tax >io. 6380512. A wpy of the City Geographic Infonnation System Map showing this parcel is attached to this petition as Exhibit A. A]so attached, as Exhibit H, is a plat reflecting an August 2006 survey of the parcel, which shows its current configuration and the site of the residence which Petitioners wish to construct on the property. (2) This Jot is presently 70ned R-7, Residential Single-Family District, (3) Pursuant 10 Section 36.2-541, Code of the City of Roanoke (1979), as amended, Petitioners request that the above-described parcel be rezoned from R-7, Residential Single- Family District, to R-12, Residential Single-Fami]y Disttiet, with the following proffered condition: \t:10:~86-1. 109222-00::J:;2-0~}RK[# 0991922.WPO-1, 109222-00001-01 \ ~o part of the property shall be used as a priyate stable, notwithstanding that such use \\'ould otherwise be pemlined in the R-12 District by Section 36.2-340 of the Zoning Code of the City of Roanoke as in effect on the date of this amended petition. (4) Petitioners wish to construct one single-family residence on the pfClperty and to use as the site for that residence the most e]eyated portion of the pfClperty, which lies at the extreme eastern end of the parcel. In the R-7 District, the applieab]e maximum front yard depth restriction contained in Section 36.2-205(l)(2)(a) of the City Code would require that the proposed residence be constructed the same distance from App]eton A \"Cnue as the other homes which line that street. The effect of that requircment is to force construction of the home at the cul-de-sac which marks the end of Appleton Ayenue, at the extreme western end of the property, thus effectively den)ing Petitioners the use of all but a small portion of their large lot. The City's Board of Zoning Appea]s has declined to gr,mt Petitioners a yariance from this maximum front yard depth restriction. The R-] 2 District contains no such restriction and would therefore allow Petitioners to take full adyantage of the topography of their Jot. (5) Petitioners believe that the requested relOning will further the intent and purposes of the City's Zoning Ordinance and comprehensiye plan by allowing petitioners to construct one single-fami]y residence on the property while pre,cr\'ing the ability to subdivide the propcrty at a , later date. The topography of the Jot at the Appleton Ayenue cuI-de· sac may, if petitioners must construct their home there, force them to build at a location which would make extension of Appleton A yenue further into their property much more difficult, if not impossible. That could in turn preclude further subdiyision and waste the remainder of the tract. In any eyent, the challenging topography of the tract makes it better suited for the larger lots required in the R-12 {#100:>486." i09.::::-aa:>02-01jRKE# 099~e22.WPD-1, 109222-00001-01 District than for the smaller Jots pellnined in the R-7 District, thus u]timately adding some housing choice yariety to what is now a large area of entirely R-7 zoning. (6) Att¡¡ched to this petition as Exhibit C is a list of the names and ¡¡ddresses of the owners of all Jots inunediately adjacent to or across a street from the property to be rezoned, together with the Official Tax Number of each lot. WHEREFORE, Petitioners request that the parcel bearing City of Roanoke Official Tax No. 6380512 be rezoned from R-7 to R-] 2, in accordance with the proyisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted by Petitioners this '3ort.. day of ~Io<n 200(,.. WILLIAM R. BARJ\TES, JR. .úH4hJ -t~~gzJ- BLA1R M. BARNES /3t ~ .DCØv~ ~,(<1 ~ Daniel F. La)111an, Jr. Woods Rogers PLC P. O. 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N a N w -' 0 '" ~ z '" " N '" . ~ N -' N W " W > a => U U '" <Xl 'l¡ :\- '" -' l~ EXI lIBIT C TO PETITION FOR REZONING WILLIAM R. BAIU"ES, JR. and BLAIR M. BAR]'\ES LIST OF ADJOINING PROPERTY OWNERS Tax Map No. Owner ~ame and Address 6380514 Willard L. and Bill D. Terry 1702 Michael Street, NW Roanoke, VA 24017 6381003 Ircne E. Williams 1657 Garstland Drive, l\'\Y Roanoke, V A 240 17 6380631 Marva A. Wade 424 W. I lOth Street, #1511. New York, NY 10025-2473 6380630 . Janis C. Robertson 1684 Springbrook Road, NW Roanoke, VA 24017 6380629 Richard C. and Rosc M. Anthony 1678 Springbrook Road, NW Roanoke, VA 24017 6380601 Michael F. and Carlita H. McNeil 4122 Appleton A venue, NW Roanoke, VA 24017 6380510 Lyonel Y. Lapicrre 4125 Appleton Avenue, NW Roanoke, V A 240 17 . 6400601 6400504 Leroy and Michael Worrell 1904 Garstland DIive, NW Roanoke, VA 24017 6370719 Winfred J. and Frances S. Garst 4512 Broadlawn Road, l\'W Roanoke, VA 24017 6380511 Donald L. and Rhonda C. Johnson 4157 Appleton Avcnue, JI,:,y Roanoke, VA 24017 RKE1i' 096ï7e1.Wi'D·1, 9999ge-999999 The Ro~noke T~'~es Roanoke, Virginia Affidavit ()f Pub~lca~ton The RoaIlük~ 1'irnes - + - - - - -. WOODS ROGERS (R. MAXWELL) ?o. 20X 14:~5 ROANOKE VA 24038 . NOTICE OF PUBLIC HEARING RRFERENCE: 8al~1351 10033851 NOTICE OF PUBLIC H2A 'The Council of the City of IRoanoke will hold a public hearing on Tuesday, January 16.2007, at 7:00 p.m., or las soon thereafter as the matter may be heard, in the 'Council Chamber. fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue. S.W..' Roanoke, Virginia, to consider the following: ! Request from William R.; Barnes. Jr.. and Blair M.· Barnes, represented by' Daniel F. Lavman, anorney, to rezone property located at¡ the eastern terminus of Appleton Avenue. N.W.,· containing 6.1523 acres. more or less. and being Official Tax No. 6380512. trom R-7. Residential Single Family District. to R-12, Residential Single Family District. in order to construct a single family residence and preserve the ability 10 further subdivide the propeny. A copy of the petillon Is available for review in the Office of the City Clerk, Room 456. Noel C. Taylor Municipal Building, 215 Church Avenue. S.W., Roanoke. Virginia. All parties in interest and. citizens may appear on the above date and be heard on the matter. If you are a p~rson with a disability who needs accommodations for thishe<lring.pleasecontacl the City Clerk's Office. at 853·2541, before noon on the Thursday before the date. of the hearing listed above. GIVE,.. under my hand lhls 22nd day of December, 2006. State of City of Virginiù 'Rc>ano:""e I, {the l.:.nders:'gned) an author":'zed ::-epresentative of the Tinles-Wo~ld Corporation, whicll corporation is publisher 0: ~he Roanoke Times, a daily newspaper published in Roanoke, in the Sta~e of Virginia, do certify that the annexed notice was published in said newspapers on the followiIlg dales: of Roanoke, Commonwealth/State of and subscribed before me this January 2007. Witness my hand .'1,';',; , PU~31;I.(:Ù-:;:~u ON: 1':/.29 . Stephanie M. Moon. CMC Acting City Clerk. (10033851) /, ,'11\;"" '.', . ,. . '. \ \ ~ . TOTAL COST: FILED ON: 187.52 01/05/07 ~:::::;;:~--~~~9'/--~--. 3illing Services Representative 'rhe Roanoke Times Roanoke, Virgi~ia Affidavit of Publication Tile RÛdrloke ~lmeß .. - - - + - .- - - - - - - - - - - - - - - - - - '¡..lOODS ~OCERS (R. P.O. EO:, 14125 ROANOKE VA 24038 HAX;'¡ELI, ) 1--------1 NOTICE OF PUBLIC . HEARING . I REPERENCE: 80121351 10043871 NOTICE OF PUBLIC H~A The Council of thf! Cil'i of' ROolnokE' will hold a µu'bll\; heilnn¡:: on T:Je~dily. January' 16,2007. at ï:OO p.m.. or· aS6oonthererlfter<lSlh£' mailer m<l'i be he3rd. in the, Countil Chamber. fourth floor. In the Noel C. Ta'ilor MJnicipal BUilding, 215 Church A~cnue. S.W.. Roanoke. Virginitl. tOr considerthefollowin¡:: Requl:!st from Williílnl R.: Barnes. Jr. tlnd Blair M.: Barnes, represented by: Dani!:!1 F. L,1~míln. auorneY'I' tOrtuont!prOÐl:rtylocatedílt, the ea..lern terminus of Appleton Avenue. N.W..: containinlit 6.1523 rlcres.; more or less. and be-ing' I O!flclal Ta~ No. 6380512. from R-7. Residential Single Famil\' District. 10 R·12.· ¡ResIdential Single F<lmlly, Dis~rict. subject to the cllndillon that thCl property will not be used aSil private ,stabll:'.inordcrtoconslruct a single family resIdence and preserve !hf:: ability to If II ;;h·~ ~:~t; d ·i~\;I-d;-~-h~: ~ proper!v. ·1 A ~opy of the petition is miailalJlc for review in the Office of the City Clerk.' Room 456. Noel C. T<lylor, Municipal Building. 215, 'Church A\·enuc. S.W.., I Roanoke. Virginia.: ¡ All parties in intt:rcst iindl dlizens m¡lY appetlr on tile I <lbo~~ datù nnd be hearer on· 'ttle mlltter. If you ar" d 'Pl"rson with ildis<lbiht)'who needs <lccommocrmilln<;for thisht!tlring,plE-asecontact the City CI."rk's Office. <It' :853·2541. b.-tore noon on; ¡the Thursday be~I're the d<ltei of.the hearing listed above. ¡ IGI~en under my h<lnd this 3rd d.Jyof Janu,:¡ry. 2007. ) StephDnie M. Moon. CMC' , Acting Cil\' Clerk: , ' ,(10043871) ~ State of Virginia Ci ty 0: Roano}:e I, (the ~nde~signed) an authori~ed representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was publi~hed in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~a. SworI~ and subscribed before me thifJ _J~;day of January 2007. Witness my ~and a~icial sea~. M~~;n PUBLI81!ED"üN: 01/05 ..', TOTAr.. COST: FIl.ED ON: 193.38 01/05/07 ~:~:::;;::_~~~~---_. Billing Services Representative Á s~ ~'{\ob NOTICE OF .'UBLlC HEARING The Council orthe City orRoanoke will hold a public hearing on Tuesday. January I C,.1007. at 7:00 p.m., or as soontherealìer as the matter may he heard. in the Council Cham her, JÖurth 1100r. in the :\loel c:. Taylor Municipal Building.:!15 Church ihenue. S. W.. Roallllke, Virginia. to consider the JÖllowing: Request Irom William R. Barnes. .Ir. and Blair M. Barnes, represented by Daniel F. T .ayman, attorney, to rezone property located at the eastern terminus of Appleton A venue, N. W.. containing 6.1513 acres. more or less. and being Official Tax No. 6380511, trom R-7, Residential Single Family District. to R-I:!. Residential Single Family District. in order to construct a single family residcnce and preserve the ability to further subdivide the property. A copy of the petition is available tÖr revie\\· in the Ol1iee orthc City C\crk. Room 456. ì\ocl C. Taylor Municipal Building, 115 Church Avenue. S.W.. Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. Tfyou are a person with a disability who needs accommodations for this hearing. please contact the City Clerk's Office. at 853-2541, before noon on the Thursday before thc date orthe hearing listed above. GIVEN under my hand this 22nddayof December ,100C,. Stephanie M. Moon, CMC Acting City Clerk. X·3arnes, william ~., Jr. - ~c=one ~ith p~Cf:~L Notice to Publisher: I'I~as~ publish in the ROllI/ok" Fillies once lln f'riday. D~celllber 29, 200ó. and once on f'riday. January 5. 2007. Send publisher's arlidavit lO: Sll'phanie tv!. Mo"n. CMC Aeling City Clerk 215 Church Avenue. S. W.. RUlllll -156 Roanoke. Virginia 2-1U11 i5-10) S53-25-11 Send billlo: Danid F. Layman. Jr.. Attornl'Y. Woods Rogers PLC 1'. O. Box 1-1-125 Roanoke. Virginia 2-1038--1-125 :;-=-.'1.111'::::;, ....;~l:..~Ül:1 R., ;-:-:.:. - ~·.;!7.;)r.e ..:i;:-!: P:"':'(:O:-l." CITY OF ROANOKE OFFICE OI<' THE CITY CLERK 115 Church An'uUl', S. W.. Room 45(, Ro:mok('. Virginia 14011-1536 Tl'I('pholU~: (:'...0) HS.~-2~"1 Fa\:: 1:'40.18=']·11...5 E-mail: c1el"kig'l'"mllluke\·~l.gO\· SHEILA:>. HARTMA~ Assistant Cit}' Cll'rk STEI'HA:\IE \1. MOOS. Cì\.I(' Ac:lill~ City Clerk January 5, 2007 File #51 Daniel F. Layman, Jr., Attorney Woods Rogers PLC P. O. Box 14125 Roanoke, Virginia 24038-4125 Dear Mr. Layman: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, January 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of William R. Barnes, Jr., and Blair M. Barnes that a tract of land located at the eastern terminus of Appleton Avenue, N. W., containing 6.1523 acres, identified as Official Tax No. 6380512, be rezoned from R-7, Residential Single-Family District, to R-12(c). Residential Single-Family District, Conditional, subject to a proffered condition by the petitioners. For your information, I am enclosing copy of a report of the City Planning Commission and a notice of public hearing. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. Questions with regard to the City Planning Commission report should be directed to the Department of Planning, Building and Economic Development at 540-853-1730. It will be necessary for you, or your representative, to be present at the January 16 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, ~'rn,~ Stephanie M. Moon, CMC Acting City Clerk SMM:snh Enclosure .ø~ "t I ¿..¡ ""'.. " D CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Awnue. S. W.. Room ~56 Roanoke. Virginia 2~OIl-1536 Tl'ItophlJllc: (S'¡O) 85,:\-1541 Fax: (54018'::;.1-114::- F.-m:.dl: c1l'rkG::'ro;lIIokl'HI.gO\ SHEILA:oI. HARTMAN Assisllmt Cil~' C1~rk STEPIH"IE )1. MOON. CMC Al'IinJ!: tïl) Ch.'rk January 5, 2007 File #51 Willard Terry Bill Terry Irene Williams Marva A. Wade Janis C. Robertson Richard and Rose Anthony Michael and Carlita McNeil Lyonel Y. Lapierre Leroy Worrell Michael Worrell Wind red and Frances Garst Donald and Rhonda Johnson Kermit and Frances Plummer Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday. January 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of William R. Barnes, Jr., and Blair M. Barnes that a tract of land located at the eastern terminus of Appleton Avenue, N. W., containing 6.1523 acres, identified as Official Tax No. 6380512, be rezoned from R-7, Residential Single-Family District. to R-12(c), Residential Single-Family District, Conditional, subject to a proffered condition by the petitioners. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Economic Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, ~~m·trzd~ Stephanie M. Moon, CMC Acting City Clerk SMM:snh Willard Terry Bill Terry 1702 Michael Street, NW. Roanoke, VA 2401 7 Irene Williams 1657 Garstland Drive, NW. Roanoke, VA 24017 Marva A. Wade 424 W. 110'" Street, #1 SA New York, NY 10025-2473 Marva A. Wade 1656 Garstland Drive, N. W. Roanoke, VA 24017 Janis C Robertson 1684 5pringbrook Road. N.W. Roanoke, VA 24017 Richard and Rose Anthony 1678 Spring brook Road. NW. Roanoke, VA 24017 Michael and Carlita McNeil 4122 Appleton Avenue, NW. Roanoke, VA 24017 Lyonel Y. Lapierre 4125 Appleton Avenue, NW. Roanoke, VA 24017 Leroy Worrell Michael Worrell 1904 Garstland Drive, N.W. Roanoke, VA 24017 Wind red and Frances Garst 4512 Broadlawn Road, NW. Roanoke, VA 2401 7 Donald and Rhonda Johnson 4157 Appleton Avenue, NW. Roanoke, VA 24017 Kermit and Frances Plummer 1652 Garstland Drive Roanoke, VA 2401 7 CITY OF ROANOKE OFI<'lCE OF THE CITY CLERK 115 Chun'h Avenue, S. W.. Room 456 Roanoke. Virginia 14011-15.'6 Tclt'phone: (5401 85.\.2,!'i-l1 F.IX: (5-10) S5~\-II".!'i E-IIUliI: dc.'rk(lt'roullokenl.gOl' SHEilA r>i. ""HnlA,~ Assistunl City ('crk STE"HAl'll~ :\1. i\.IO()~. ('MC Al'lin~ City Clerk. January 2, 2007 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Pursuant to Section 36.2-540(c)(4) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an Amended Petition received in the City Clerk's Office on January 2, 2007, from Daniel F. Layman, Jr., Attorney, representing William R., Jr. and Blair M. Barnes, requesting that a tract of land located at the eastern terminus of Appleton Avenue, N~ W., containing 6.1 523 acres, identified as Official Tax No. 6380512, be rezoned from R-7, Residential Single-Family District, to R-12(c), Residential Single-Family District, Conditional, subject to a proffered condition by the petitioners. Sincerely, ~/n.~ Stephanie M. Moon, CMC Acting City Clerk SMM:snh Enclosure pc: The Honorable Mayor and Members of the Roanoke City Council (w/out enclosure) Daniel F. Layman, Jr., Attorney, Woods Rogers PLC, P. O. Box 14125, Roanoke, Virginia 24038-4125 (w/out enclosure) Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney VIRGINIA: IN THE COUNCIL OF THE CITY OF ROA:'olOKE In re: Rezoning ofa Tract of Land ) Lying at the Eastern Tcrminus ) of Appleton Avenuc, !\W, ) hearing City of Roanoke ) Official Tax No. 6380512, from ) R-7, Residential Single-Family ) District, to R- I 2( c), Residential ) Single-Family District, Conditional) AMENDED PETITION OF WILLIAM R. BAR:'oJES, JR. AND BLAIR :\1. BARNES TO THE HO;o.¡ORABLE MAYOR A!\D MEMBERS OF THE COC!\CIL OF THE CITY OF ROA:-.JOKE: (I) Petitioners William R. Barnes. .Ir. and Blair M. Barncs are the owners of a tract of land in thc City of Roanoke. locatcd at the eastern terminus of Appleton Avenue, !\W, containing 6.1523 acres, hearing City of Roanoke Official Tax No. 6380512. A copy of the City Geographic Information System \.1ap showing this parcel is attached to this pctition as Exhihit A. Also attachcd, as Exhihit B, is a plat rctlecting an August 2006 survey of the parcel, which shows its current configuration and thc sitc ofthc rcsidence which Pctifioners wish to construct on the property. (2) This lot is prcselllly zoned R-7, Residential Single-Family District. (3) Pursuant to Section 36.2-541, Code of the City of Roanoke (1979), as amcndcd, Petitioners request that the ahove-deserihed parcel be rezoned from R-7. Residential Single- Family Dislrid, to R- I 2, Rcsidential Single-Family District, with the following proffèred condition: ¡r,1003486-1. 10922.2-00002-01}RKEfI. 0991922 WPO·1, 109222-00001-01 No part of the property shall be used as a private stable, notwithstanding that such use would otherwise be permitted in the R-12 District by Scetion 36.2-340 of the Zoning Code of the City of Roanoke as in effect on the date of this amended petition. (4) Petitioners wish to construct one single-làmily residence on the property and to use as the site for that residence the most elevated portion of the property, which lies at the extreme eastern end of the parcel. In the R-7 District, the applicable maximum front yard depth restriction contained in Section 36.2-205(1)(2)(a) of the City Code would require that thc proposed residcnce be construc.ted the same distance from Appleton Avenue as the other homes which line that strcet. The effect of that requirement is to force construction of the home at the cul-de-sac which marks the end of Appleton Avenue, at the extreme western end of the property, thus effectively denying Petitioners the use of all but a small portion of their large lot. The City's Board of Zoning Appeals has deelined to grant Petitioners a variance trom this maximum front yard depth restriction. The R-12 District contains no such restriction and would therefore allow Petitioners to take full advantage of the topography ofthcir lot. (5) Petitioners believe that the rcquested rezoning will further thc intcnt and purposes of the City's Zoning Ordinance and comprehensive plan by allowing petitioners to construct one single,family residence on the property while preserving the ability to subdivide the property at a later date. The topography of the lot at the Applcton Avenue cul-dc-sac may, ifpetitioners must construct their home there, lorce them to build at a location which would make extcnsion of Appleton Avenue further into their property much more di ffieult, ifnot impossible. That could in turn preclude further subdivision and waste the remainder of the tract. In any event, the challenging topography of the tract makes it better suited lor the larger lots required in the R-12 {# 1 003486-1, 100222-00002-01 }RI<\Ett 0001922 WPD-1, 109222-00001-01 District than for the smaller lots permitted in the R-7 District, thus ultimately adding some housing choice variety to what is now a large area of entirely R-7 zoning. (6) Attached to this petition as Exhibit C is a list of the names and addresses of the owners of all lots immediately adjacent to or across a street from the property to be rezoned, together with the Official Tax Number of each lot. WHEREFORE, Petitioners requcst that the parcel bearing City of Roanokc Official Tax 1\:0.6380512 be rezoned from R-7 to R-I2, in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectlùlly submitted by Petitioners this }Ot!.. day of ~1o.Ø'L 200~. WILLIAM R. BARNES, JR. {¡ )A~hv~\ÆLHo~ BLAIR M. BARr\ES Il; N-~ - ~..-' ~(íJ~ S -.}- Damel F. Layman, Jr. Woods Rogers PLC P. O. Box 14125 Roanoke, VA 24038-4125 Oirect Dial Telephone: 983- 7653 Of Counsel for the Petitioners (#1003486-1. 10Ð222-(lOOOZ-01}RKE# 0981922.WPD-1. 109222-00001-01 Map Output Page I of1 E-.c h:b,T A - http://gis.roanokeva.gov/servletJcom.esri.esrimap. Esrimap?ServiceName=rnke&ClientV ersion=3... 10/10/2006 ~ ~2; g,._..,~y,:. q ~~ ::-~ () ...J "::_'-' ~ :..LI'~ -, :c,-,~... :'":,.<.1" '..L'¿:''':.,. .:<.<I-.J.J ~>-~~ ~~~._¿ ,', t,_ ~ ~~ :.,J i7.:1:~? L.:..lLi« ~ 1;/"0;:" 1-;;'0 <'I--l..." <I-'..)~ - I,. <;:", ". ..H.. I..: ~. .';'I....;"~ " ':":<1 _'I- ~"''l. -l....:I.: IILL:> ~~e~::: -:-l., r~ I-<.r;·'-LI :F: ~ .S:~ '~', ,.; "':,.,.... ;:: I..L.;::;:'?':;=?,:;= n.' C. <:. n '- '-' I'~ - '''"' 0" ...." .;;,.", ~ "7 ';.-1 :.:~ ;.; ,;) 'I ~ 'I "J '~J ,,-. '''" . ~,: 0,', ::., ,-"" :..... r ~ r-:. t,. 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J. I ...... . . . , ", ~¡ :; I J- :~¡¡ :J\ \ I: . ,-",9/-'\ II I ..,í~.· \ --; '''\~i/~'>':-;íí'\'' ~~;; , , ~'. \ . \ ~~ \ ':. . ?: :t .".!;';trt....... 0./". ~.~:;~/:-\.(.ll. :~ Co ~i: ...... ~..: ·.'o\~~: r- ~ ~ g~ ~\~ :~.:. t LlJ _" ·(Î..:~·.~ ~--i......J~'~~ ¡~:; ~.." 0'." ..,,, .-. '" .....\., ) \~- 0:':"; ·~:'¡f'i(J' 1 ~_... ~ 3 ................. :::t... ,:~: '::£ ::LU .,. r\ L' <0 ¿ I") -.:( 0 N >- r· ì:j .~~ " u ~ ~ .0 1..' u ~ ;\- ,.. -" \~ r, EXIITBIT C TO PETITION fOR REZONING WILLIAM R. BARNES, JR. and BLAIR M. BARNES LIST Of ADJOINING PROPERTY OWNERS Tax Map No. Owner Name and Address 6380514 Willard L. and Bill D. Terry 1702 Michael Street, NW Roanoke, VA 24017 6381003 Irene E. Williams 1657 Garstland Drive, 1'\W Roanoke, V A 24017 6380631 Marva A. Wade 424 W. I ]0"' Street, #15A New York, NY 10025-2473 6380630 Janis C. Robertson 16R4 Springbrook Road. NW Roanoke, VA 24017 6380629 Richard C. and Rose M. Anthony ] 678 Springhrook Road, NW Roanoke, VA 24017 6380601 Michael f. and Carlita H. McNeil 4]22 Appleton Avenue, NW Roanoke, V A 24017 6380510 Lyonel Y. Lapierre 4125 Appleton Avenue, NW Roanoke, VA 240] 7 6400601 6400504 Leroy and Michael Worrell ] 904 Garstland Drive. NW Roanoke, VA 240]7 63707]9 Winfred J. and Frances S. Garst 4512 Broadlawn Road. NW Roanoke, VA 24017 6380511 Donald L. and Rhonda C. Johnson 4157 Appleton Avcnuc, NW Roanoke, VA 24017 RKE# 0987791.WPD-1, 999999·999999 t- . '" => 1'- OiD. Utn '" -.JZ alW<':> >c. .<l -I wrr) ~~aJ I -.JUCL ---. '~ ' :1/1 \l '7 ¡f1/ If _________ I _____ '" IV V ì Oo;---j _____ 1. :; If...." "'-. v~ -----. ~- ------.. G" ~ -' ·Olrt ~.::. V i.f": -.J _ Wz W'':> . > CL <l I· ~Wi'ì . > -lorn ---. U CL --~. k I !;~/·· I,·~j<.:i: ú.J,,- I . . lLJ /8Æj o /"-en! ~: ~1~7 ..~~ ~) ;/ U) / . ¡ I I / I I ~ ; I j I I Ll ¡ I I , I I ',,- I ~. 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W 0 <f)-l1..Q) ::>Z I- ~ IwCOo:::: >- - 0 >L C<: LJ..L¡J~ </>0 <>: I-a::::<eu -'W 0 0) (f). >- ( r..f)wCt:::·:::> N ·0 "'>-z <l~ I ::J f- :::: ( -zwu w a..u.. >-o(/')w 0::::::- (/', IW:;:Z' ILL <I. Z u..uw 1- ~ (f) 0 - <l - I-COt-W I- 0 ~.....:. "" W Z U - I-VlV>...J Z'" f- c::-oco W~ n:: <[ -' w "'- <[ -' N Uu..<:«(f U -' -.J wo'- D- ;0: )--2> 0) OO-l<1 N WWI-O a:;: ŒlV1 Z. W w f- U L IClOu.: U C<: zz", .-«« <[ ::::> n:: 0 f- if) MJN w ~ > 2: if)-if) a::W Lw a::ClIOCl 2:~ 0 UI-W ""...... CO---l<IZ>- -Ja:: IWOOW t::: <.:»a:: > 1-. Z -<[U· C<:I- </) WC:::Z('\J~O LL¡ 0 <>: Z<..9W('\J(j)....J ",U1 <l I 0: lJ. "" a; :r: ~~'3. ·C / ì D: C '.G I iJ :r ~, c s s 0 0 N', 0 , - C\¡ C\¡ 0 c~ <l ::;;tn N ¡':"'l[) if) C<:<.:> <1 .<::( û... 1-<':> o ::;;tn -' N >-0- W -.J -en ~ ?;:O -~ <Xl c a C :J t. C\¡ C\¡ QJ -,. <-- C l l " IV) -1 L- o 0' }- '-V1r") o t--' -.J U-.l.· W-<.:> (/):r:o.... ~. ~ ., <:r ..J o ('J~: U ~Ol.() U-' 0:::: -'WaJ en.LCL ') { ~ , ':) "'I 0. ~~ ^ q. "" 11). IlJ ... ..... " .~ ;. \i.t'l::: c!:::'Q.: C<: Cl '0 f- o -' \ \ W > if) 7 -'CO -' ;:: o :r: ~~~'t,-~ ~ ~:~\j' GJ O-¡'À: Eò ~ (J\..... ~1r 0 i ~ £ <:) . ::J;:;:; ·I ; - ~ V)~ ('. f- t>- CwO, ~""'z ~-i ---.l?- 2\/" : ~';g ~,.Y. 0'. is Ri .. I "'~1i -, j7~ ou ··,.PfJ¡ý'VOJ \.. ~ C3 ........ -n::: ....... > U wz ù::W . 'Jd . r ·8>'1 . ,=~ I Z r /.-----;:>" ....~ '..... CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Annul', S. W.. Room 456 Roanoke. Virginia 24011-15.'6 Telephone: (540) 853-2541 Fax: (S-lll) 853-1145 E·mail: ch~rkØ·rmlll(kl'\·ll.gO\· SHEILA~. I1ARHIA,'· Assistant City Ch'l"k STE"HA~IE .:\1. MOO:'ll. C~1C At."ling: Cit)" Clerk October 31, 2006 File #51 Richard A. Rife, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 2401 5 Dear Mr. Rife: Pursuant to Section 36.2-540(c)(4) of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of a Petition received in the City Clerk's Office on October 31, 2006, from Daniel F. Layman, Jr., Attorney, representing William R., Jr. and Blair M. Barnes, requesting rezoning of a tract of land located at the eastern terminus of Appleton Avenue, N. W., containing 6.1 523 acres, identified as Official Tax No. 6380512, be rezoned from R-7, Residential Single-Family District, to R-12, Residential Single-Family District. Sincerely, . rn . 'fìr.,~ tephanie M. Moon, CMC . v J Acting City Clerk SMM:snh Enclosure pc: The Honorable Mayor and Members of the Roanoke City Council (w/out enclosure) Daniel F. Layman, Jr., Attorney, Woods Rogers PLC, P. O. Box 14125, Roanoke, Virginia 24038-4125 (w/out enclosure) Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney VIRGl~IA: IN TI-IE COUNCil OF TI-IE CITY OF ROANOKE In re: Rezoning ofa Trael of land ) lying allhe Eastern Ternlinus ) of Appleton Avenue, NW, ) bearing City of Roanoke ) Official Tax 1\:0. 63805] 2, from ) R-7, Residential Single-Family ) Dislricl, 10 R-12, Residential ) Single-Family Dislriet ) PETITION OF WILLIAM R. BARNES, JR. AND BLAIR M. BAR~ES TO THE HONORABLE MA YOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROA:'oJOKE: (I) Petitioners William R. l3arnes, Jr. and Blair M. Barnes are (he owners of a Iraet of land in the Cily of Roanoke, located allhe eastern lenninus of Appleton Avenue. NW, eonlaining 6.1523 acres. bearing City of Roanoke Official Tax No. 6380512. A copy of the Cily Geographic Infonnation System Map showing this parcel is attached to this petition as Exhibit A. Also auaehed, as Exhibit B, is a plat reIlccting an August 2006 survey of the parcel, which shows its eurrenl configuration and the sile of the residence which Pelilioners wish to construct on the property. (2) This lot is presently zoned R-7. Residential Single-Family Dislrict. (3) Pursuallllo Section 36.2-540. Cod..:: of the City.ofRoanoke (1979), as amended, Petitioners request that the above-described parcel be rezoned from R-7, Residential Single- Family Dislriet, to R-12, Residential Single-Family Dislriet. (4) Petitioners wish to construct one single-family residence on the property and 10 use as Ihe site for thaI residence the most elevated portion of the property, which lies at the extreme eastern RKE# m'~1922.WPD-1. 1092.22-00001·()1 end of the parcel. fn the R-7 District. the applicable maximum front yard depth restriction contained in Section 36.2-205(t)(2)(a) ofthe City Code would require that the proposed residencc be constructed the same distance from Appleton Avenue as the other homes which linc that street. The eflèet of that requirement is to force construction of the homc at the cuI-dc-sac which marks thc end of Appleton Avenue, at the extreme wcstern cnd of the property, thus effectivelydcnying Petitioners the use of all but a small portion of their large lot. The City's Board of Zoning Appeals has declincd to grant Petitioncrs a variance from this maximum front yard depth restriction. The R-12 District contains no such restriction and would therefore allow Petitioners to take full advantage of the topography of their lot. (5) Petitioners believe that the requested rezoning will further the intent and purposes of the City's Zoning Ordinance and comprehensive plan by allowing petitioncrs to construct one sing]e- family residencc on the property while preserving the abi lity to subdivide thc property at a later date. The topography of the lot at the Appleton Avenue cui-de-sac may, if petitioners must construct thcir home there, force them to build at a location which would make extension of Appleton Avenue furthcr into their property much more difficult, ifnot impossible. That could in turn preclude further subdivision and wastc the remainder of the tract. In any event, the challenging topography of the tract makes it better suited for the larger lots required in the R-] 2 District than for the smaller lots permitted in the R-7 District, thus ultimately adding some housing choice variety to what is now a large area of entirc]y R-7 zoning. (6) Attached to this petition as Exhibit C is a list of the names and addresses oflhe owners of all lots immediately adjacent to or across a street from the property to be rezoned, together with the Official Tax "Jumber of each lot. RKEtI 0991922 WPD-1, 109222-00001-01 2 WHEREFORE, Petitioners request that the parcel bearing City of Roanoke Oflieial Tax No. 6380512 be rezoned from R-7 to R-12, ill accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted by Petitioners this :bit. day of October, 2006. WILLIAM R. BARNES, JR. lz.l¡ß~ t.&~/ BLAIR M. BARNES ~IJM 111 ~M<ßA ~j~ Daniel F. Layman: Jr. 0 Woods Rogers PLC P. O. Box 14125 Roanoke, VA 24038-4125 Direct Dial Telephone: 983- 7653 0' Of Counsel for the Petitioners RKE# 0991922. \~'!PD-1. 1092.22-00001-01 3 Map Output Page 1 of 1 !?... h:b,+ A - http:ílgis. roanokeva.gov/servlet/com.csri .csrimap.Esrimap?ServiceName=mke&Client V ersion=3... 1 0/1012006 EXHIBIT C TO PETITION FOR REZONNG WILLJA~ R. BARNES. JR. and BI.AIR M. BARNES I.IST OF ADJOINING PROPERTY OWNERS Tax Man ~o. Owner Name and Address 6380514 Willard L.. and Bill D. Terry 1702 Michael Street. :--JW Roanoke. VA 24017 6381003 Irene E. Williams 1657 Garstland Drive, ¡";W Roanoke, VA 24017 6380631 Marva A. Wade -124 W. 110'h Street, iil5A l\'ew York. NY 10025-2473 6380630 Janis C Robertson 1684 Springbrook Road.:'oJW Roanoke, VA 24017 63S0629 Richard C and Rose M. Anthony 1678 Springbrook Road,:'oJW Roanoke. V A 240 I 7 63S0601 Michael F. and Carlita H. Mc:-.Jeil 4122 Appleton Avenue, NW Roanoke, V A 24017 6380510 Lyoncl Y. Lapierre 4125 Appleton Avenue. t'.W Roanoke, VA 24017 6400601 6-100504 I.eroy and Michael Worrell 1904 Garstland Drive, NW Roanoke, V ¡\ 240 17 6370719 Winfred J. and Frances S. Garst 4512 Broadlawn Road, t'.w Roanoke, V A 24017 6380511 Donald 1.. and Rhonda C. Johnson 4157 Appleton Avenue, l\'W Roanoke, VA 24017 RKE# 0987791.WPD-1, 999999-999989 -, ,--",~-..-- ..---'.----- ", ! ..,.~, I I I i r- eL f'_OLfi :...l :;'": ....JZ ûJL1.J::':> >c... .<1 -T WI'> 1-> OOCD _JUc.... I I / I I ! I I \ \ \ I / I , i / I , U Ol ;'- 0 1'...... 0 l.O 0 2 r·") "'-0 1'..... 0000 « i- '0 '<:'J 0 ('.J 0 r0 0 ef) C"'J r<) C'J OJ \.Ü to 0 -q- o 3IJJ3:~3:3::::.~ <..:l<X\OOOlJìOOO Z (".) r-t) 0 ,I') I"") ,'."') a:: r...... l,Û 1'') 1'.... 0 ";f 'q- ('oJ < '<j C--: ('J to '<j ('.J In Woo 0 0 0 0 0 \.0 c.o tr) I"") 0) r...... r...... 1"") ('\J 0 OJ f',. 1'"') l-J 0 OC> v)ZZ,f)ZZZZ :....:...1 Z ('J 1"') "'.... l(l l.Û t·..... 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LL -, ( o r, ~_ a:: ( 1·- 2 ( « l.....> -l -' 0JZ~ ,- O· -' g;~Z I <r --' "- CD C'J 3: l- v « 0:: f- W U cr =- o if) ~ z ! UJ I Z~ <J: '. ;, --10:: 1-. I (/)0 UIV) '" i~ I'::> Z cr « ~ IX ·c c,; C I í"'; '-, c '" C I l_ I- 2 LL l: 2 < I- ~ ~ '3 {. ~ "'l ~ I~ ~ <J <! \1) IlJ " .... 0 .; ;. ~~ '- Ll < (J ·W :.> c < Ll CJ:: o ?:: o I if, ~ o 1- .~ < < < f- LJ C LJ " Ll '- Zoning Amendment/Conditional Rezoning Filing Compliance Statement Petitioner: ¡¡h / ¡¡'can ~ B/q ¡ r ~ m'f'S Date ¡O!dl/O(o Petition Includes: Filing Fee: Name. address and phone number of petitioner Names. signatures and addresses of the owner or owners of the lots or property including in the proposed change Description of the purpose for the requested zoning district classification and the proposed use of the property. Concept plan outlining features of the proposed use of the property including buildings. parking. access, and similar features; Map of the area requested for rezoning; Names. addresses and official tax numbers of owners of the lots or property immediately adjacent to and those directly opposite thereto. cJ $ 11 ~ rJ:;.-- fhlJA;CúJ· Øé~,-, Secretary, City Planning Commission Fee Schedule Rezoning to Residential Districts RA. R-12. R-7. R-~, R-3. RM-l. RM-2, RMF 5600 ... 525 per acre or any portion Rezonin!'] to Commercial Districts CN. CG.Cl5 $900 + S25 per acre or any portion Rezoning to Industrial Districts 1-1, 1-2 5900 + 525 per acre or any portion Rezoning 10 Special Purpose Oistricts D, Dowlltown M.X. Mixed Use IN, Institutional District ROS. Recreation and Open Space AD. Airport Development $900 -;- $25 per acre: or and portion Rp.zoning to Planned Unit Developments Districts MXPUD, Mixed PUD INPUD, Institutional PUD IPUD. Industrial PUD $1,000 + $25 per acre or any portion Rczoning to Overlay DistricLS H-l. Historic Downtown H·2, Neighborhood Historic ND. Neighborhood Design RCC. River and Creek Corridor (S. Comprehell!>ive Sign 5250 Amendment to Proffered Conditions $\00 NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday. December 21, 2006, at 1 :30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, SW., Roanoke, Virginia. to consider the following: Request from William R. Barnes, Jr.. and Blair M. Barnes. represented by Daniel F. Layman. attorney, to rezone property located at the eastern terminus of Appleton Avenue. N.W.. containing 6.1523 acres. more or less, and bearing Official Tax No. 6380512. from R-7. Residential Single Family District, to R-12. Residential Single Family District, in order to construct a single family residence and preserve the ability to further subdivide the property. A copy of the petition is available for review in the Department of Planning Building and Economic Development, Room 166. Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing. please contact the Department of Planning Building and Economic Development at 853-1730 before 12 noon on the Tuesday before the date of the hearing listed above. Martha P. Franklin. Secretary City Planning Commission ------------------------------------------------------------------------------------------------------------ Please print in newspaper on Tuesday, December 5 and December 12. 2006 Please bill: Daniel F. Layman. Jr. Woods Rogers PLC POBox 14125 Roanoke. VA 24038-4125 (540) 983-7653 Please send affidavit of publication to: Martha P. Franklin Department of Planning Building and Economic Development Room 166. Noel C. Taylor Municipal Building 215 Church Avenue. SW Roanoke. VA 24011 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE REZONING REQUEST OF: William and Blair Barnes for property at Appleton/Harvest. NW) Tax No. 6380512 from R-7 to R-12 )AFFIDAVIT COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) CITY OF ROANOKE The affiant. Martha Pace Franklin, first being duly sworn. states that she is Secretary to the Roanoke City Planning Commission. and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204. Code of Virginia, (1950). as amended. on behalf of the Planning Commission of the City of Roanoke. she has sent by first-class mail on the 2il1 day of November. 2006, notices of a public hearing to be held on the 21st day of December, 2006. on the request captioned above to the owner or agent of the parcels listed below: Tax No. Owner Mailinq Address 6380514 Willard and Bill Terry 1702 Michael Street. NW Roanoke, VA 24017 6381003 Irene Williams 1657 Garst/and Drive, NW Roanoke. VA 24017 424 W. 110th St., #15A New York. NY 10025-2473 6380631 Marva A. Wade 1656 Garstland Drive. NW Roanoke,VA 24017 6380630 Janis C. Robertson 1684 Springbrook Road. NW Roanoke. VA 24017 6380629 Richard and Rose Anthony 1678 Springbrook Road. NW Roanoke. VA 24017 6380601 Michael and Carlita McNeil 4122 Appleton Avenue. NW Roanoke. VA 24017 6380510 Lyonel Y. Lapierre 4125 Appleton Avenue. NW Roanoke,VA 24017 6400601 6400504 Leroy and Michael Worrell 1904 Garstland Drive. NW Roanoke. VA 24017 6370719 Winfred and Frances Garst 4512 Broadlawn Road. NW Roanoke, VA 24017 6380511 Donald and Rhonda Johnson 4157 Appleton Avenue, NW Roanoke. VA 24017 " . 6380632 Kermit and Frances Plummer 1652 Garstland Drive Roanoke. VA 24017 Y'hMt:lw IfUl ~ Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia. this 27'h day of November, 2006, My Commission Expires: ~ C-oc.1A~ Notary Public &-Id-~ 07 s/, r "~Hò1 NOTICE OF PUBLIC HEARING The Council of the City tlCRllanllke will hold ~I puhlic hcaring on Tucsday. January I Ii. 2nD7. at 7:()D p.m.. or as soon therealier as the matkr may bc heard, in the Clllllleil Chamber, Courth 11oor, in thl' Nod C. Taylor i'vlunieipal13ui Iding, 215 Church A v"nue. S. W., Roanoke. Virginia. tll eonsider the 1()llowing: Request Üom William R. 13arnes. Jr. and Blair M. Barnes, represented bv Daniel F. I.ay'man. attorney, to rezone property located at the eastern terminus oCApplelLln Avenue, N.\V., eOlltaining (;.1523 aerl'S. more or less, and being Ollicial Tax 1\0. rí3S0512. Crom R-7. Residential Single F~lmily District. to R-12, Residential Single Family District, subject to the condition that the property will not be used as a private stable. ill order to construct a single family residence alld preserve the ability tll further subdi\·ide the property. A copy oCthe petiti\)n is available for review ill the Orrïce oCthe City Clerk, R0011l456, Nllel C layillr ~'lunieipal13uildillg. 215 Church ihenue. S. \\.. RoallL1ke, Virginia. All parties in interest and citizens may appear on thl' abovl' date and be heard 011 the matter. I CYllll arc a person \\·ith a disability who nl'Cds aeeommtldatillns Cor this hearing. pleasl' CllntaC! thl' City Clerk's Ol1iee. at 853-2541, belÒre noon on the Thursday belore the date oC tbe hearing lislcd abo\·e. GIVEN under my hand this 3rd day tlf January ,2007. Stephanie M. Moon. CivIC Acting City Clerk. .. :~';:.l·~~O:-.S, ;·j':"':'l :,;[1". ?., Jl.. - ;,[r.ence~l f-Jo:;::':"ce fI CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Awnue, S. W., Room 456 Roanoke. Vir~illia 24011-1536 Telephone: (5~O) 85.\-254) Fax: 1,!'40185.\-1145 E-mail: derkcj.~l"oallok(.nl.gO\. SHEILA N. HAR'DIAN '\ssishlllt Cit}" Clerk STEPHANIE M. MOON, t'Me Acling Cil)" Clcl"k January 5, 2007 File #51-53-266 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, or other instructions by the Council, the following matters have been advertised for public hearing on Tuesday, January 16, 2007, at 7:00 p.m., in the City Council Chamber: (1) Request of William R. Barnes, Jr., and Blair M. Barnes that a tract of land located at the eastern terminus of Appleton Avenue, N. W., containing 6.1523 acres, be rezoned from R-7, Residential Single-Family District, to R-12(c), Residential Single- Family District. Conditional. subject to a proffered condition by the petitioners. (2) Request of Pro-Line Performance, Inc., that two tracts of land located at 3922 and 3942 Thirlane Road, N. W., be rezoned from RA, Residential-Agricultural District, to 1-1, Light Industrial District, subject to certain conditions proffered by the petitioner. (3) Request of the Roanoke Redevelopment and Housing Authority that a tract of land located at 1641 Salem Avenue, S. W., be rezoned from RM-2, Residential Mixed Density District, to MXPUD, Mixed Use Planned Unit Development District; and that portions of 1 ih Street, 18th Street, Salem Avenue and Westview Avenue, S.W., be permanently vacated, discontinued and closed. (4) Proposal of the City of Roanoke to lease to Christopher J. Dobe, d/b/a ADobe Salad Works, 297 square feet of space in the City Market Building located at 32 Market Square. The Honorable Mayor and Members of the Roanoke City Council January 5, 2007 Page 2 I am enclosing copies of reports submitted by the City Planning Commission in connection with the requisite public hearings. Sincerely, ~.,: u~.'<v\e.e-..v Stephanie M. Moon. CMC Acting City Clerk SMM:snh Enclosure pc: Richard A. Rife, Chair, City Planning Commission, 1326 Grandin Road, S. W., Roanoke, Virginia 24015 Darlene L. Burcham, City Manager Susan S. Lower, Director, Real Estate Valuation William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Philip C. Schirmer, City Engineer Martha P. Franklin, Secretary. City Planning Commission (w/out enclosure) ot3~. .:..I¡~t:l~... ¿..;; .~~..' '. . . . . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Room 4:;6 Roanllke. Virginia 24011-1:;36 Tdcphone: (540) R5J-25·11 ra" 1541l) 853·1145 E-mail: I.:lcrk@roanokl'vagov SHEILA N. HART~AN Assistanl City Ckrk STEPIIA:;IE \1. MOO:;. CMC CityClelk February 7, 2007 File #42-166-373 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37666-020507 authorizing the lease of 297 square feet of space located within the City Market Building for a term of three years for a restaurant. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, January 16, 2007, also adopted on second reading on Monday, February 5, 2007, and will be in full force and effect ten days following the date of adoption of its second reading. Sincerely, . ~þY). hJ()~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Mr. Christopher J. Dobe, d/b/a ADobe Salad Works, 32 Market Square, S. W., Roanoke, Virginia 24011 Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Lisa Poindexter-Plaia, Economic Development Specialist ·~s l)l THE COUNCIL OF THE CITY OF ROA::-'¡OKJ.ò, Vm.GfNIA., The 5th day of February, 2007. No. 37666-020507. At\' ORDINANCE authorizing the lease of297 square feet of space located within the City Market Building for a term of three (3) years IC)f a restaurant. WIJEJŒAS, a public hearing was held on January 16.2007, pursuant to §s 15.2-1800(B) and 1 S 13, Codc of Virginia (1950), as amended, at which hearing all parties in interest and citizens were aftorded an opportunity to be heard on the proposed lease. THEREFORE, BE IT ORDAJ}ŒD by the Council of the City of Roanoke that the City l\-ranager and City Clerk are hereby authorized to execute and attest, respectively, in a fom] approved by the City Altomey, an agreement with Christopher J. Dobe. d/b/a ADobe Salad Works, for the kase ofapproxirnalely 297 square feet of space located within the City :--1arket Building, ¡or a term of (hree (3) years, upon certain tenus and conditions, and as more paliieuJarly described in the City i\hnager's lct!t:r to this Council dated January 16,2007. ATTEST: ~ ",,^:~~N Stephanie M. Moon, CMe City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church A\'~nut', ~.\V.. Room 364 Rll'\Iwkc, Virginia 2.Jll1l-I:191 Tl.'k·ph'lIh': (3·Hl) ~5J-~J33 Fax: (S..Ul) t':"~-I ]38 (:it.\' \\'~'b: WW\\ .10.11101-:\'\ ,1.¡:0\' January 16, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of Council: Subject: Market Building Lease Christopher J. Dobe, d/b/a ADobe Salad Works, has requested a lease for 297 square feet of space located in the Market Building to operate a food court restaurant serving salads and sandwiches. The proposed lease agreement is for a three-year period, beginning February 1, 2007, through January 31, 2010. The proposed agreement establishes a base rent rate of the following: Period Pe r Sq uare Monthly rent Annual Rent Foot Amount Amount 2/1/07 to 1/31/08 $28.00 $693.00 $8,316.00 2/1/08 to 1/31/09 $28.84 $713.79 $8,565.48 12/1/09 to 1/31/10 i $29.71 $735.20 $8,822 .44 The common area maintenance fee is $300.00 per month. There is no renewal provision in this lease. Recommended Action: Authorize the City Manager to execute a lease agreement with Christopher j. 'Dobe d/b/a 'ADobe Salad Works, for approximately 297 square feet of space in the· City Market Building, located at 32 Market Square, Roanoke, Virginia 24011, Honorable Mayor and Members of Council January 16, 2007 Page 2 for a period of three (3) years, beginning February 1, 2007 and expiring January 31, 2010. Such lease shall be approved as to form by the City Attorney. Resgect~ullY Sr:u~mitted~ j ~v~ Darlene L. Bu cham City Manager DLB:lph c: Stephanie M. Moon, Acting City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Brian Townsend, Acting Assistant City Manager for Community Development Lisa Hayslett, Economic Development Specialist CM07-00002 LEASE Between THE CITY OF ROANOKE and ChriS.1Qllher I. Dobe dba ADobe Salad Works :'. \IJI>.:l'H:¡-1 \~'H:;l<l. CUU·.L'..../.LS-; \·';';'~l \Il,.r~~f,..~·,¿, ¡,,('l'( S,".LA.. "<I'~K_ .,.:r,~¡';.:'<": LEASE INDEX HEADING PAGE PREMISES TERM BASE RENT; ESCALATIONS COMMON AREA MAINTENANCE 2 LANDLORD OBLIGATIONS 2 TENANT'S OBLIGATIONS 3 USE OF PREMISES 3 EXCLUSIVITY 3 ASSIGNMENT AND SUBLETTING 4 IMPROVEMENTS 4 SURRENDER OF PREMISES 4 INSPECTION S INSOLVENCY OR BANKRUPTCY OF TENANT S TRANSFER OF LANDLORD'S INTEREST S ESTOPPEL CERTIFICATE S DAMAGE TO THE PREMISES 6 DEFAULT OF TENANT 6 CONDEMNATION 6 COVENANTS OF LANDLORD 7 NO PARTNERSHIP 7 BROKERS COMMISSION 7 NOTICES 7 HOLDING OVER 7 BENEFIT AND BURDEN 7 GENDER AND NUMBER 7 ENTIRE AGREEMENT 7 C \DOClIME-l \CMSt.ll O(lO\LOCALS~ l\TFMp\NOTfsrrr¡;",l\ÞoOOBf SAl40 WOII"S L~~l DúC INVALIDITY OF PARTICULAR PROVISIONS HAZARDOUS SUBSTANCES INSURANCE SECURITY DEPOSIT INDEMNIFICATION COMPLIANCE WITH LAWS AND REGULATIONS FORUM SELECTION AND CHOICE OF LAW FORCE MAJEURE EQUAL EMPLOYMENT OPPORTUNITY DRUG-FREE WORKPLACE RULES AND REGULATIONS SIGNAGE GUARANTY LIABILITY OF LANDLORD 7 8 8 9 10 10 10 10 10 10 11 11 11 11 Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Floor Plan Common Area Floor Plan Menu Rules and Regulations Sign Regulations Guaranty c-\DOCUM~-1\Uol~Ml.00D\LOC"'L5_1\TfMP\NOTfSFffr.<¡}\A[OKt SALAO WORKS LEASt DOC II LEASE THIS LEASE is made this ____day of ____________________2006 by and between the CITY OF ROANOKE (hereinafter referred to as ALandlord0), and Chrts.1QP-her I. Dobe dba ADobe S,lIad Works, (hereinafter referred to as ATenant0). WITNESSETH: In consideration of the mutual agreements hereinafter set forth. the parties hereto mutually agree as follows: 1. PREMISES Landlord hereby leases to Tenant and Tenant hereby leases from Landlord, for the term and upon the conditions hereinafter provided, a section of the building known as the Roanoke City Market Building (herein referred to as the ABuilding@) located at 32 Market Square, Stall #lJA, Roanoke, Virginia 24011, as is delineated on Exhibit AA@ hereto, which is hereafter referred to as the APremises.@ The Premises consists of approximately 297 square feet of space. 2. TERM The term of this Lease shall commence on February 1. 2001 (ACommencement Date@) and shall expire at 11 :59 o=clock p.m. on lanua!Y..ll. 20lQ. A key will be given to Tenant upon execution of the Lease. 3. BA5E RENT· E5CALATIONS The base rent for the first year of the term shall be based on cost per square foot. Tenant shall pay as base rent for the -ErelJ1ises for each year of the ~ease accordinq_to the fojlowinqíçhedule: . . .__. Period I' Per Square Monthly Rent . Annual Rent Foot Amount Amount - . 1101.LQZ..to 1 /31 /08 . 528.00 --1.693,ºº----. . $8.316.00 2/01/08to 1/31/09 i 528.84 $713.79 $8.565.48 2 01/09to 1 31 10 I 529.71 $735.20 $8.822.44 If the Commencement Date is other than the first day of the month. the first year of the Lease term shall be deemed to be extended to include such partial month and the following twelve (12) months, so as to end on the last day of the month. In the event the Commencement Date is other than the first day of a calendar month, the Base Rent ("Rent") (as well as the Common Area Maintenance Fee provided hereunder) for the portion of the then current calendar month shall be prorated on the basis of a thirty (30) day month and shall be paid immediately upon the commencement of the Term. On the first anniversary of the Lease. and upon each successive anniversary thereafter. the monthly rent for the next twelve (12) months shall be increased by three percent (3%) of the previous year-s monthly rental. Rent shall be paid monthly. The first monthly payment shall be made at the time of execution of this Lease by the parties; the second and all subsequent monthly payments shall be made on the first day of each and every calendar month during the term. Any monthly payment of rent which is not received by Landlord by the end of the fifth (5th) day of the month shall be assessed a late charge in the amount of five percent (5%) of such total monthly rent payment. All delinquent rent. and other charges due under this Lease shall accrue interest at a rate equal to the current prime rate, as established by the United States Government. plus two percent (2%) per month or the maximum amount permitted by law. from the due date of such payment and shall constitute additional rent payable by Tenant under this Lease and shall be paid by Tenant to Landlord upon demand. Payment shall not be deemed as received if Tenant's payment is not actually collected (such as payment by insufficient funds check). Tenant shall pay rent to Landlord at City of I...\I)U(I.....L·: \eM:'t.'· ()1.10\LÙCALS..I\· tt.'"'\tl:.;1 ulll ~!I<\4uoa~ ~AlJ\I) WI)H"S lLA:.L Du<.. 1 Roanoke. P.O. Box 1451, Roanoke, Virginia 24007·1451. Attention: Treasurer, or to such other party or at such other address as landlord may designate from time to time by written notice to Tenant, without demand. Checks shall be made payable to Treasurer. City of Roanoke. 4. COMMON AREA MAINTENA~CE Tenant agrees to pay landlord. as additional rental, Tenant's proportionate share of the costs ("Common Area Maintenance Fee") of maintaining, operating, repairing. replacing and insuring the "Common Areas" defined herein. The Common Area Maintenance Fee for this lease will be a flat fee charge of Ib.ree Hundred Dollars ($300.00) per month. These fees will increase by three (3%) percent upon each anniversary of this lease. The term "Common Area Maintenance Fee" includes all costs and expenses of every kind and nature paid or incurred by landlord in operating. managing. equipping, policing. lighting. repairing, replacing items in the Building and maintaining the Building. Such costs and expenses will include. but not be limited to. the following: (a) utilities (electric. gas, waste removal, water and sewer charges. storm water charges; individual telephone service is specifically excluded), (b) insurance premiums for public liability and property damage for the Building(excluding Tenant's Premises) (c) maintenance costs of heating, ventilating and air conditioning, (d) insect and rodent treatment, (e) snow and ice removal, (f) electrical and plumbing repairs in the Common Areas of the Building, (g) management costs and repairs to the structure of Building which includes roof and wall repairs, foundations, sprinkler systems. utility lines, sidewalks and curbs. (h) security camera systems, (i) lighting, Ul sanitary control, drainage. collection of rubbish and other refuse, (k) costs to remedy and/or comply with governmental and/or environmental and hazardous waste matters(excluding Tenant's Premises) (I) repair and installation of equipment for energy saving or safety purposes. (01) reserves for future maintenance and repair work (which Tenant hereby authorize landlord to use as necessary), (n) depreciation on equipment and machinery used in maintenance. costs of personnel required to provide such services, (0) all costs and expenses associated with landlord's obligation to repair and maintain and such other items of cost and expense which are relatable to proper maintenance of the Building and its Common Areas. The "Common AreaÇ are defined as all areas and spaces in the Building and equipment in the Building, as further shown on the attached Exhibit B provided by landlord for common or joint use and benefit of the tenants of the Building. their employees. agents. servants. customers and invitees. The Common Areas further include. without limitation. roofs. walls. vacant areas. food court. elevator(s), restrooms. stairways, walkways. ramps, foundations. signs (excluding Tenant's signage), security cameras. lighting fixtures and equipment, and the facilities appurtenant to each of the aforesaid. and any other facilities maintained for the benefit of the Building. landlord shall have the right to modify the Common Areas from time to time as deemed reasonable by landlord. 5. LANDLORD'S OBLIGATIONS responsible for the following: landlord hereby agrees to provide and be C\UO(UMlh I\LMSMI OOO\lOC"'lS~ I\TEMP\NOTfSFFF692\ADOB£ SALAD W()R"~ LEASE DOC /. (a) make all structural and capital repairs and replacements to items in the Building and to the Common Areas, as defined above, and to maintain the Building and its Common Areas. Structural and capital repairs and replacements are defined as repairs or replacements which include but are not limited to repairs or replacements to the roof, elevators, electrical wiring. heating and air conditioning systems. toilets. water pipes, gas, plumbing, other electrical fixtures and the exterior and interior walls. Structural and capital repairs to Tenant's Premises are specifically excluded. (b) pay for the cost of Ten ant's utilities (gas. electric, heating. water, telephone service specifically excluded) and all other services identified through use of funds from the Common Area Maintenance Fee described above. (c) provide a key to Tenant upon execution of the Lease Agreement. 6. TENANT'S OBLIGATIONS Tenant. at its sole cost and expense, agrees to provide and be responsible for the following, in addition to its other responsibilities pursuant to this Lease. (a) Tenant shall keep and maintain the Premise in good repair, condition and appearance during the term of this Lease, ordinary wear and tear excepted. and not use any part of the Premises or the Common Areas of the Building in a negligent manner. (b) Tenant shall take good care of the Premises. its fixtures, and appurtenances and suffer no waste or injury thereto, and shall pay for all repairs and replacements to the Premises, necessitated by Tenant's actions, whether capital, structural as defined above, or otherwise. (c) Tenant shall surrender the Premises at the end of the term in as good condition as Tenant obtained the same at the commencement of the term, reasonable wear and tear excepted. (d) Tenant shall operate its business as described in Section 7 of this Lease. (e) Tenant shall pay rent timely as provided in Section 3 of this Lease. (f) Tenant shall obtain the insurance as required in Section 29 of this Lease. 7. USE OF PREMISES The Premises shall be used for the purpose of conducting therein the sale of Restaurant serving salads and deli sandwiches cuisine. Tenant covenants and agrees that at all times during the term hereof, Tenant will actively conduct such a business in the Premises, keep the Premises amply stocked with good and fresh merchandise and keep the Premises open for business during the customary business hours of 10:00 a.m. to 6:00 p.m. (not less than eight (8) hours per day, Monday through Saturday) of the Building as established or as may be amended by Landlord and (ii) the Premises shall be used only for such purpose. The Building will be closed for the following Holidays or as observed: New Year's Day. Memorial Day, Labor Day. Thanksgiving Day and Christmas Day. Nothing herein shall require the City of Roanoke to open the Building outside of the above designated hours. The Premises shall not be used for any other purpose without the written permission of Landlord. Tenant shall not open the Building to the public outside of the customary business hours or on the Holidays stated above. 8. EXCLUSIVITY Tenant operates a restaurant serving salads and. geli sandwiches cuisine as outlined in attached menu noted as Exhibit "C". Tenant must obtain written approval of landlord before adding any item, other than soft drink C \D~KlIME-I\"''''~Ml OQO\LCCALS-l\TEMI'\tJOTl~=f~'>"l,^l)UBl ~AI..J\l) WORKS LLA~l 00C 3 beverages, to its menu and shall pay a $1 00 per item to the landlord if Tenant does not obtain such approval. If menu changes persist beyond thirty (30) days without the written approval of the landlord the tenant is thereby in default of its lease. landlord and Tenant acknowledge that it is the intent of the parties that current and prospective tenants of the Building not be allowed to market products that would impair the sales of the other tenants of the Building. Accordingly, landlord agrees not to lease to tenants selling similar food. cuisine or fare as existing tenants of the Market Building, as determined in the sole discretion of the landlord. or which will in the opinion of the landlord be inconsistent with the intended uses of the Building. Tenant further agrees not to market any product that would impair a current Tenant's sales. Tenant acknowledges and agrees that if there is any disagreement over whether any item sold by a tenant is an item sold by another tenant of the Building that would impair Tenant's sales. such dispute shall be determined and resolved in the landlord's sole discretion. 9. ASSIGNMENTAND SUBLETTING Tenant shall not voluntarily or involuntarily assign this lease in whole or in part. nor sublet all or any part of the Premises without following the procedures detailed herein and obtaining the prior written consent of landlord, in landlord's sole discretion. The consent by landlord to any assignment or subletting shall not constitute a waiver of the necessity for such consent in any subsequent assignment or subletting. In the event that Tenant receives a bona fide written offer from a third party for the sublease or assignment of the Premises, Tenant shall forthwith notify landlord in writing. attaching a copy of such offer, of Tenant's desire to sublet or assign this lease upon the terms of such offer, whereupon landlord shall have thirty (30) days to accept or reject such assignment or sublease. 10. IMPROVEMENTS landlord must approve all alterations, redecorations, or improvements in and to the Premises in writing beforehand. Such alterations. redecorations, additions. or improvements shall conform to all applicable Building Codes of the City of Roanoke. federal and state laws. ruies and regulations. 11. SURRENDER OF PREMISES At the expiration of the tenancy hereby created, Tenant shall peaceably surrender the Premises, including all alterations, additions. improvements, decorations and repairs made thereto (but excluding all trade fixtures, equipment. signs and other personal property installed by Tenant, provided that in no event shall Tenant remove any of the following materials or equipment without landlord's prior written consent: any free standing signs. any power wiring or power panels; lighting or lighting fixtures; wall coverings; drapes, blinds or other window coverings; carpets or other floor coverings; or other similar building operating equipment and decorations), broom cleaned and in good condition and repair. reasonable wear and tear excepted. Tenant shall remove all its property not required to be surrendered to landlord before surrendering the Premises and shall repair any damage to the Premises caused thereby. Any personal property remaining in the Premises at the expiration of the lease shall be deemed abandoned by Tenant. and landlord may claim the same and shall in no circumstance have any liability to Tenant therefore. If physical alterations were done by Tenant. landlord. at its option. may require Tenant to return Premises to its original condition (condition at occupancy) when Tenant vacates Premises. Upon termination. Tenant shall also surrender all keys for the Premises to landlord and. if applicable, inform landlord of any combinations of locks or safes in the Premises. If the Premises are not surrendered at the end of the term as herein above set out. Tenant shall indemnify landlord against loss or liability resulting from delay by Tenant in so surrendering the Premises. including without limitation, claims made by the succeeding Tenant founded on such delay. Tenant's obligation to observe or perform this covenant shall survive the expiration or other termination of the term of this lease. L.\l)\<':UML-l\U"~M I 0(.:1.:,1 :)(41 S_I\T~"'f'\1\07F~F='!,!;t2\AD()~t ~.\LA=' W:..l~'~ L[,)l.~l 00"': ~ 12. INSPECTIOt!. Tenant will permit Landlord. or its representative, to enter the Premises, upon reasonable notice to Tenant, without charge thereof to Landlord and without diminution of the rent payable by Tenant, to examine. inspect and protect the same. and to make such alterations and/or repairs as in the judgment of Landlord may be deemed necessary, or to exhibit the same to prospective Tenants during the last one hundred twenty (120) days of the term of this Lease. 13. INSOLVENCY OR BANKRUPTCY OF TENANT In the event Tenant makes an assignment for the benefit of creditors. or a receiver of Tenant's assets is appointed. or Tenant files a voluntary petition in any bankruptcy or insolvency proceeding. or an involuntary petition in any bankruptcy or insolvency proceeding is filed against Tenant and the same is not discharged within sixty (60) days, or Tenant is adjudicated as bankrupt. Landlord shall have the option of terminating this Lease. Upon such written notice being given by Landlord to Tenant. the term of this Lease shall. at the option of Landlord, end and Landlord shall be entitled to immediate possession of the Premises and to recover damages from Tenant in accordance with the provisions of Article 17 hereof. 14. TRANSFER OF LANDLORD7.S INTEREST Landlord shall have the right to convey, transfer or assign. by sale or otherwise, all or any part of its ownership interest in the property, including the Premises. at any time and from time to time and to any person, subject to the terms and conditions of this Lease. All covenants and obligations of Landlord under this Lease shall cease upon the execution of such conveyance, transfer or assignment, but such covenants and obligations shall run with the land and shall be binding upon the subsequent owner(s) thereof or of this Lease during the periods of their ownership thereof. 1 S. ESTOPPEL CERTIFICATE Tenant agrees, at any time, and from time to time, upon not less than ten (10) days' prior notice by Landlord, to execute. acknowledge and deliver to Landlord. a statement in writing addressed to Landlord or other party designated by Landlord certifying that this Lease is in fuil force and effect (or, if there have been modifications, that the same is in full force and effect as modified and stating the modifications), stating the actual commencement and expiration dates of the Lease, stating the dates to which rent. and other charges. if any. have been paid, that the Premises have been completed on or before the date of such certificate and that all conditions precedent to the Lease taking effect have been carried out. that Tenant has accepted possession, that the Lease term has commenced. Tenant is occupying the Premises and is open for business. and stating whether or not there exists any default by either party contained in this Lease. and if so specifying each such default of which the signer may have knowledge and the claims or offsets. if any, claimed by Tenant; it being intended that any such statement delivered pursuant hereto may be relied upon by Landlord or a purchaser of Landlord's interest and by any mortgagee or prospective mortgage of any mortgage affecting the Premises. If Tenant does not deliver such statement to Landlord within such ten (l0) day period. Landlord may conclusively presume and rely upon the following facts; (I) that the terms and provisions of this Lease have not been changed except as otherwise represented by Landlord; (Ii) that this Lease has not been canceled or terminated except as otherwise represented by Landlord; (Iii) that not more than one (1) month's minimum rent or other charges have been paid in advance; and (Iv) that Landlord is not in default under the Lease; and (v) no disputes exist. In such event Tenant shall be estopped from denying the truth of such facts. Tenant shall also, on ten (l 0) days' written notice. provide an agreement in favor of and in the form customarily used by such encumbrance holder. by the terms of which Tenant will agree to give prompt written notice to any such encumbrance holder in the event of any casualty damage to the Premises or in the event of any default on the part of Landlord under this Lease. and will agree to allow such encumbrance holder a reasonable length of time after notice to cure or r \DOCUMf- t\lM~MI OIJO\I c'r....l S_l\TEMP\N(¡ll~~11 !l92\AOO~~ SAl "D WOIl."S LE>\S~ OllC 5 cause the curing of such default before exercising Tenant's right of self-help under this Lease. if any, or terminating or declaring a default under this Lease. 16. DAMAGE TO THE PREMISES If the Building or the Premises shall be partially damaged by fire or other cause without the fault or neglect of Tenant, its agents. employees or invitees, Landlord shall diligently and as soon as practicable after such damage occurs repair such damage at the expense of Landlord. provided. however, that if the Building is damaged by fire or other cause to such extent that the damage cannot be fully repaired within ninety (gO) days from the date of such damage, Landlord or Tenant. upon written notice to the other. may terminate this Lease. in which event the rent shall be apportioned and paid to the date of such damage. During the period that Tenant is deprived of the use of the damaged portion of Premises, Tenant shall be required to pay rental covering oniy that part of the Premises that Tenant is able to occupy. and Rent for such occupied space shall be the total rent divided by the square foot area of the Premises and multiplied by the square foot area that the Tenant is able to occupy. 17. DEFAULT OF TENANT If Tenant shall fail to pay any monthly installment of Rent and/or as required by this Lease, or shall violate or fail to perform any of the other conditions, covenants or agreement on its part contained in this Lease and such failure to pay Rent or such violation or failure shall continue for a period often (10) days after the due date of such payment or after written notice of any such violation or failure to perform by Tenant. then and in any of such events this Lease shall, at the option of Landlord. cease and terminate upon at least ten (l0) days' prior written notice of such election to Tenant by Landlord. and if such failure to pay rent or such violation or failure shall continue to the date set forth in such notice of termination. then this Lease shall cease and terminate without further notice to quit or of Landlord's intention to re-enter, the same being hereby waived, and Landlord may proceed to recover possession under and by virtue of the provisions of the laws of Virginia, or by such other proceedings. including re-entry and possession, as may be applicable. If Landlord elects to terminate this Lease. everything herein contained on the part of Landlord to be done and performed shall cease without prejudice, however. to the right of Landlord to recover from the Tenant all rental accrued up to the time of termination or recovery of possession by Landlord. whichever is later. Should this Lease be terminated before the expiration of the term of this Lease by reason of Tenan!'s default as hereinabove provided, or if Tenant shall abandon or vacate the Premises before the expiration ortermination of the term of this Lease. Landlord shall use its best efforts to relet the Premises on the best rental terms reasonably available under the circumstances and if the full rental hereinabove provided shall not be realized by Landlord, Tenant shall be liable for any deficiency in rent. Any damage or loss of rental sustained by Landlord may be recovered by Landlord. at Landlord's option. at the time of the reletling. or in separate actions from time to time, as such damage shall have been made more easily ascertainable by successive reletlings, or at Landlord's option. may be deferred until the expiration of the term of this Lease in which event the cause of action shall not be deemed to have accrued until the date of expiration of such term. The provisions contained in this paragraph shall not prohibit any claim Landlord may have against Tenant for anticipatory breach of the unexpired term of this Lease. 18. CONDEMNATION If any part of the Building or a substantial part of the Premises shall be taken or condemned by any governmental authority for any public or quasi-public use or purpose (including sale under threat of such a taking) then the term of this Lease shall cease and terminate as of the date when title vests in such governmental authority, and the annual rental shall be abated on the date when such title vests in such governmental authority. If less than a substantial part of the common area of the Premises is taken or condemned by any governmental authority for any public or quasi-public use or purpose. the rent shall be equitably C.\OOCUtJIf-I\CMSMI OOO\LOCALS·-l\:LM?\NOT¡:SFH69l\AIIORf '>AlAI) WORkS lEASf DO, 6 adjusted on the date when title vests in such governmental authority and the Lease shall otherwise continue in full force and effect. Tenant shall have no claim against Landlord (or otherwise) for any portion of the amount that may be awarded as damages as a result of any governmental taking or condemnation (or sale under threat of such taking or condemnation) or for the value of any unexpired term of the Lease. For purposes of this Article 18. a substantial part of the Premises shall be considered to have been taken if more than fifty percent (50%) of the Premises are unusable by Tenant. 19. COVENANTS OF LANDLORD Landlord covenants that it has the right to make this Lease for the term aforesaid. and that if Tenant shall pay the Rent and perform all of the covenants, terms and conditions of this Lease to be performed by Tenant. Tenant shall, during the term hereby created, freely, peaceably and quietly occupy and enjoy the full possession of the Premises without molestation or hindrance by Landlord or any party claiming through or under Landlord. 20. NO PARTNERSHIP Nothing contained in this Lease shall be deemed or construed to create a partnership or joint venture of or between the Landlord and Tenant, or to create any other relationship between the parties hereto other than that of Landlord and Tenant. 21. BROKER'S COMMISSION Tenant represents and warrants that it has incurred no Claims or finder's fees in connection with the execution of this Lease. 22. NOTICES All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or by certified or registered mail, return receipt requested. first-class postage prepaid, (I) if to Landlord at City of Roanoke. 111 Franklin Road. Suite 200. Roanoke, Virginia 24011, Attention: Director of Economic, and (Ii) if to Tenant. at Christooher loel Dobe. 230 Rollinawood Court. Troutville. VA 24175, unless notice of a change of address is given pursuant to the provisions of this ArtiCle. 23. HOLDING OVER In the event that Tenant shall not immediately surrender the Premises on the date of expiration of the term hereof, Lease shall automatically renew itself month to month, at twice the Rent rate for the last year of the Lease plus all other charges accruing under this Lease. and subject to all covenants, provisions and conditions herein contained. Landlord and tenant shall both have the right to terminate the holdover tenancy upon thirty (30) days written notice. Tenant shall not interpose any counterclaim(s) in a summary proceeding or other action based on holdover. 24. BENEFIT AND BURDEN The provisions of this Lease shall be binding upon. and shall inure to the benefit of, the parties hereto and each of their respective representatives, successors and assigns. 2 S. GENDER AND NUMBER Feminine or neuter pronouns shall be substituted for those of the masculine form, and the plural shall be substituted for the singular number, in any place or places herein in which the context may require such substitution. 26. ENTIRE AGREEMENT This Lease. together with any exhibits attached hereto, contains and embodies the entire agreement of the parties hereto. and representations, inducements or agreements, oral or otherwise. between the parties not contained in this Lease and exhibits, shall not be of any force or effect. This Lease may not be modified. changed or terminated in whole or in part in any manner other than by an agreement in writing duly signed by both parties hereto. 27. INVALIDITY OF PARTICULAR PROVISIONS If any provision of this Lease or C:\DOCUME-l\CMSM1.000\lO(Al~· I \TfMp\NOTE.SffF692V\OOHE !.ALAU WOR"S lfASF DOC 7 the application thereofto any person or circumstances shall to any extent be invalid or unenforceable, the remainder of this Lease, or the application of such provisions to persons or circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby. and each provision of this Lease shall be valid and be enforced to the fullest extent permitted by law, 28. HAZARDQUS 5UBSTANCE~ Tenant covenants and warrants that Tenant. and Tenant's use of Premises and any alterations thereto will at all times comply with and conform to all laws. statues. ordinances, rules and regulations of any governmental. quasi-governmental or regulatory authorities ("Laws") which relate to the transportation, storage. placement handling. treatment. discharge. generation, removal production or disposal (collectively "Treatment") of any waste petroleum product. waste products, radioactive waste, Polychlorinated Biphenyls (PCB), asbestos. lead-based paint, or other hazardous materials of any kind. and any substance which is regulated by any law, statute. ordinance. rule or regulation (collectively "Waste"). Tenant further covenants and warrants that it will not engage in or permit any person or entity to engage in any Treatment of any Waste on or which affects the Premises. Immediately upon receipt of any Notice (as hereinafter defined) from any person or entity. Tenant shall deliver to Landlord a true, correct and complete copy of any written Notice, "Notice·' shall mean any note, notice or report of any suit. proceedings, investigation, order. consent order, injunction, writ, award or action related to or affecting or indicating the Treatment of any Waste in or affecting the Premises. Tenant hereby agrees it will indemnify. defend. save and hold harmless Landlord and Landlord's officers. directors, shareholders, employees, agents, partners, and the respective heirs, successors and assigns (collectively "Indemnified Parties") against and from, and to reimburse the Indemnified Parties with respect to, any and all damages, claims. liabilities. loss, costs and expense (including, without limitation all attorney's fees and expenses. court costs, administrative costs and costs of appeals). incurred by or asserted against the Indemnified Parties by reason of or arising out of: (a) the breach of any representation or undertaking of Tenant under this section or (b) arising out of the Treatment of any waste by Tenant or any licensee. concessionaire, manager or other party occupying or using the Premises. Landlord is given the right, but not the obligation, to inspect and monitor the Premises and Tenant's use of the Premises, including the right to review paperwork associated with Treatment activities in order to confirm Tenant's compliance with the terms of this Section. Landlord may require that Tenant deliver to Landlord concurrent with Tenant's vacating the Premises upon the expiration of this Lease. or any earlier vacation of the Premises by Tenant. at Tenant's expense, a certified statement by licensed engineers satisfactory to the Landlord. in form and substance satisfactory to Landlord, stating that Tenant. and any alterations thereto and Tenant's use of the Premises complied and conformed to all Laws relating to the Treatment of any Waste in or affecting the Premises. . Tenant agrees to deliver upon request from Landlord estoppel certificates to Landlord expressly stipulating whether Tenant is engaged in or has engaged in the Treatment of any Waste in or affecting the Premises. and whether Tenant has caused any spill. contamination, discharge, leakage. release or escape of any Waste in or affecting the Premises, whether sudden or gradual. accidental or anticipated, or any other nature at or affecting the Premises and whether, to the best of the Tenant's knowledge. such an occurrence has otherwise occurred at or affecting the Premises. 29. INSURANCE Prior to the delivery of possession of the Premises to C.\OOCUME-I\(MSMl UUO\LOC"'lS_I\rFM""NOTf~FFf~9!\AOOB[ SALAD WOR~~ LLAS[ DOC 8 Tenant. Tenant shall provide Landlord evidence satisfactory to Landlord (i) that fire and casualty and workers' compensation policies in amount and in form and content satisfactory to Landlord have been issued by a company or companies satisfactory to Landlord and will be maintained throughout the course of Tenant's work at Tenant's cost and expense and (ii) that Tenant has complied with the comprehensive liability insurance requirements set forth in the following paragraph. Tenant will, at all times commencing on the date of delivery of possession of the Premises to Tenant. at its own cost and expense, carry with a company or companies. satisfactory to Landlord, comprehensive general liability insurance including public liability and property damage, in a form satisfactory to Landlord. on the Premises, with the combined single liability limits of not less than One Million Dollars ($1,000.000.00) per occurrence. which insurance shall be written or endorsed so as to protect Landlord, its officers. agents and employees as additional insureds. The Tenant agrees that the above stated limits and coverages are minimum limits and coverages, and that Tenant shall provide such additional insurance as set forth above. in such amounts and against such risk as may be required in the Landlord's sole but reasonable judgment, to equal the amounts and types of coverages carried by prudent owners and operators of properties similar to the Building. Tenant shall increase such limits at its discretion or upon reasonable request of Landlord but not more often than once every year and such increases shall not be in excess of generally accepted standards in the industry. Tenant covenants that certificates of all of the insurance policies required under this Lease, and their renewal or replacement. shall be delivered to Landlord promptly without demand upon the commencement of the term of this Lease and upon each renewal of the insurance. Such policy or policies shall also provide that it shall not be cancelled nor shall there by any change in the scope or amount of coverage of the policy without thirty (30) days prior written notice to Landlord. If same is not provided with ten (10) days after demand, Landlord is authorized to secure such policy from such companies as it deems appropriate and collect from Tenant in such a manner as it deems appropriate the cost of the premium. 30. SECURITY DEPOSIT (a) AMOUNT OF DEPOSIT Tenant will deposit a sum equal to the amount of the rent in the last month of the Lease with the Landlord before the commencement of this Lease. Such deposit shall be held by Landlord, without liability for interest. as security for the faithful performance by Tenant of all of the terms. covenants and conditions of the Lease by Tenant to be kept and performed during the term hereof. If at any time during the term of this Lease any of the rent herein reserved shall be overdue and unpaid. or any other sum payable by Tenant to Landlord hereunder shall be overdue and unpaid, the Landlord may, at the option of Landlord. appropriate and apply any portion of such deposit to the payment of any such overdue rent or other sum. (b) .USE AND RETURN OF DEPOSIT In the event of the failure of Tenant to keep and perform any of the terms. covenants, and conditions of this Lease to be kept and performed by Tenant. then the Landlord at its option may appropriate and apply the entire such deposit, or so much thereof as may be necessary, to compensate the Landlord for loss of damage sustained or suffered by Landlord due to such breach on the part of Tenant. Should the entire deposit, or any portion thereof. be appropriated and applied by Landlord for the payment of overdue rent or other sums due and payable to Landlord by Tenant hereunder. then Tenant shall, upon the written demand of Landlord, forthwith remit to Landlord a sufficient amount in cash to restore such security to the original sum deposited. and Tenant's failure to do so within five (5) days after receipt of such demand shall constitute a C.\DOCUME-l\CM~Ml.000\LOCAL~-1\T¡MP\~O;FSF¡¡:691\Aj)()ßI SALAD WOR1(~ LLASL.DOC 9 breach of this lease. Should Tenant comply with all of such terms, covenants and conditions and promptly pay all of the rental herein provided for as it falls due, and all other sums payable by Tenant to landlord hereunder, such deposit shall be returned in full to Tenant at the end of the lease Term or upon the earlier termination of this lease. 31. INDEMNIFICATION Tenant agrees to save and to protect, indemnify and hold landlord harmless from and against and to reimburse landlord from any and all liabilities, damages, costs. expenses. including, without limitation. reasonable attorneys' fees. causes of action, suits, claims. demands, or judgments of any nature whatsoever arising from injury to or death of persons or damages to property resulting from Tenant's use of the Premises caused by any act or omission. whether intentional or otherwise. of Ten ant or its employees. servants, contractors or agents. 32. COMPLIANCE WITH LAWS AND REGULATIONS Tenant agrees to and will comply with all applicable federal. state and local laws, ordinances and regulations. Tenant acknowledges and agrees that it will dispose of trash and grease in the containers designated by the landlord for such disposal and not dispose of such substances in a manner that would violate applicable federal, state and local laws, ordinances or regulations. 33. FORUM SELECTION AND CHOICE OF lAW By virtue of entering into this lease. Tenant submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this lease is controlled by the laws of the Commonwealth of Virginia and that all claims, disputes. and other matters shall only be decided by such court according to the laws of the Commonwealth of Virginia. 34. FORCE MAIEURE In the event that either party hereto shall be delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes. lockouts, labor troubles. inability to procure materials, failure of power, restrictive governmental laws or regulations, riots, insurrection, war, or other reason of a like nature not the fault of the party delayed in performing the work or doing acts required under the terms of this lease. then the time allowed for performance for such act shall be extended by a period equivalent to the period of such delay. The provisions of this Section shall not operate to excuse Tenant from the prompt payment of rent, Common Area Maintenance Fee or any other payments required by the terms of this Lease. 35. EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this Agreement, Tenant agrees as follows: ta) Tenant will not discriminate against any employee or applicant for employment because of race. religion. color. sex, national origin, age, disability. or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of its business. Tenant agrees to post in conspicuous places. available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) Tenant, in all solicitations or advertisements for employees placed by or on behalf of Tenant, will state that Tenant is an equal opportunity employer. (c) Tenant will include the provisions of the foregoing subsections (a) and (b) in every contract or purchase order of over ten thousand dollars and no cents ($10.000.00) so that the provisions will be binding upon each contractor or C.\DOc..UML-l\CM~"'1.000\tutAL~~ 1\1 ~MP\NOTf~rFF692\AfJOBl SALAD WOP.ÞO:S ¡ EASE.DOC 10 vendor. 36. DRUG-FREE WORKPLACE: (a) During the performance of this Agreement, Tenant agrees to (i) provide a drug-free workplace for its employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture. sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition: (iil) state in all solicitations or advertisements for employees placed by or on behalf of Tenant that Tenant maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. (b) For the purposes of this section. "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale. distribution. dispensation, possession or use of any controlled substance or marijuana during the performance of the Agreement. 37. RULES AND REGULATIONS Tenant agrees to comply and adhere to Landlord's rules and regulations concerning the Building as stated in the attached Exhibit "D" attached hereto and made part of this Lease 38. ~.ÇNAGE Tenant agrees to comply and adhere to Landlord's regulations concerning signage as stated in the attached Exhibit "E" attached hereto and made part of this Lease. 39. GUARANTY By virtue of entering into this Lease. Tenant agrees to have executed the Guaranty contained in Exhibit "F" attached hereto and made part of this Lease. Such Guarantor(s) shall first be approved by Landlord in writing. Tenant agrees to provide information concerning Guarantor(s) to Landlord upon request. 40. LIABILITY OF LANDLORD Landlord shall not be liable to Tenant, its employees, agents, business invitees. licensees, customers, clients, family members, guests or trespassers from any damage, compensation or claim arising from the necessity of repairing any portion of the Buiiding. the interruption in the use of the Premises, accident or damage resulting from the use or operation (Landlord, Tenant, or any other person or persons whatsoever) of elevators. or heating. cooling. electrical or plumbing equipment or apparatus. or the termination of this Lease by reason of the destruction of the Premises, or from any fire. robbery. theft, and/or any other casualty, or from any leakage in any part or portion of the Premises or the Building, or from water, rain or snow that may leak into. or flow from. any part of the Premises or the Building, or from drains, pipes or plumbing work in the Building. or from any other cause whatsoever. Any goods. property or personal effects. stored or placed by Tenant in or about the Premises or Building. shall be at the risk of Tenant, and Landlord shall not in any manner be held responsible therefore. The employees of Landlord are prohibited from receiving any packages or other articles delivered to the Building for Tenant. and if any such employee receives any such package or articles, such employee shall be the agent of the Tenant and not of Landlord. C \OOCUMF-·l\CMSM1.Doû\lOCAL~-1\1 (Mp\NOf(srrr692\.&.OORE SALAD WOR..S LEASE noc 11 Witness Signature Witness Printed Name Witness Signature Witness Printed Name Witness Signature Witness Printed Name Witness Signature Witness Printed Name LANDLORD: CITY OF ROANOKE By: _ Print Name: Darlene Burcham Title: Citv M¡maaer TENANT: By:__ Print Name: Title: SS#: EXHIBIT A FLOOR PLAN C \OO<.UM(~I\(MSMI O(lO\IOrAlS~I\TFMI'\N01!~FFF/jGl~\ADOB( SALAD ....·OR"S LEAStOOC 12 EXHIBIT B COMMON AREAS FLOOR PLAN (\DOCUM~-I \eMS... I OOO\LO(AL ~-1\TEMf'\NOTfSHr69~\ADOBE SALAD WOP~~ I ~"'~F 00(" 13 Attach here EXHIBIT C MENU Attach here if Food Court Tenant L\DOCUML- l\(MSMl .OOO\lOCA.lS··l\T(MI'\NOTfsrrr69~\AI)OB[ SAlAD WOilr.S I EASE OOC ] 4 EXHIBIT D RULES AND REGULATIONS I. All trash must be kept in a covered container. or if requested by Landlord, in a Dumpster or similar container furnished and serviced at Tenant's expense. C.\DOI.:LMl-I\{.M~MI Ot.>O\lOCAL ~-·I\TEMP·vmTE.SFFF('9~\ADOBl ~^LALl WORK~ Lú\~l UOL 13 2. Tenant shall keep lights on in show windows, leased food court space and lights on under marquee, if any. from 10:00 a.m. until 6:00 p.m. 3. Tenant agrees to handle all deliveries and refuse through the Salem Avenue entrance (if one) of the Premises. 4. No sign shall be permanently affixed to the plate glass of any window without prior written consent of Landlord. S. No solicitation material shall be displayed inside the building or affixed to the exterior of the building. 6. Tenant shall keep Premise's. windows and window frames clean (inside and out) at all times and wash them weekly. 7. Tenant shall keep Premises' floors free of trash, chewing gum and other debris. and shall scrub and wax all tile or plastic flooring at least weekly. 8. Tenant is responsible for the replacement of light bulbs in Its space 9. Tenant is responsible for the replacement of air·filters and the monthly maintenance of their exhaust fans in its Premises by a licensed contractor on a basis predetermined by the Landlord. 10. Tenant shall be responsible for breaking down and having all cardboard boxes ready for pick up. 11. (Applies only to Food Court Vendors) Providing the availability of space for the purpose of storage, Landlord will allocate equally among all food vendors a set amount of space for the storage of a freezer or a refrigerator. food items and paper products. Items must be stored in accordance with Health and Fire codes. No restaurant equipment (unused or in disrepair) is to be stored in the area under any circumstances. Any prohibited items stored in this area will be removed at Tenant's expense. Tenant's not maintaining their own storage space per Health and Fire code requirements will be assessed a S 100.00 fee per occurrence. If a Tenant's space is in violation more than three times in a given year. Landlord will rescind Tenant's option to use available space. C \DOClJML·-l\OJSMl 'J\':I.:\LCC"L~··1\Tr.l.l,^...rl-f~F<06q~·"l.D()~l s".t.J'^'O~':~ L1,N,L.DCC. 16 EXHIBIT E SIGN REGULATION No sign, advertisement or notice shall be inscribed. painted, affixed or displayed on walls. windows, or any part of the outside or the inside of the Building including the directories, in place, number, size. color and style unless approved by Landlord. If Tenant nevertheless exhibits such sign, advertisement or notice. Landlord shall have the right to remove the same and Tenant shall be liable for any and all expenses incurred by Landlord by such removal. Tenant further agrees to maintain such sign. canopy. decoration. lettering, advertising matter or other thing as may be approved in good condition and repair at all times. Landlord shall have the right to prohibit any advertisement of Tenant which in its opinion tends to impair the reputation of the Building or its desirability as a high-quality festival marketplace for retail stores or food related businesses, other institutions of like nature. and. upon written notice from Landlord, Tenant shall immediately refrain from and discontinue any such advertisement. EXHIBIT F .: \l'l(I(l:....F- : \CoM'to'.: CCO\LllC"L~··1\1 L~I'"'N') rFS<;¡f;\'!~\AI)I)~F SAI .\r¡ W()~~S IlJl\l.(:(;C 17 GUARANTY PERSONAL GUARANTEE All of the terms and conditions of this Lease, including but not limited to. the payment of all rents herein prescribed are personally guaranteed by: In order to induce ("Landlord"). to enter into that certain Lease Agreement dated (the "Lease") between Landlord and ("Tenant"), and in consideration of the benefits inuring to the undersigned (the "Guarantors·') under such Lease. the receipt and sufficiency of which is represented by the Guarantors to Landlord to be sufficient and adequate, the Guarantors hereby unconditionally guarantee the performance of all of Ten ant's obligations under the Lease. including. without limitation, the payment of rental as provided therein. This Guaranty shall remain in full force throughout the original Lease term and any renewals thereof. This Guaranty shall be binding upon Guarantors and Guarantors' heirs, legal representatives. successors and assigns, and shall inure to the benefit of Landlord and its successors and assigns. If there is more than one Guarantor, the liability of each Guarantor shall be joint and several. This Guaranty is a guaranty of payment and performance and not of collection. Guarantors hereby waive notice of acceptance of this Guaranty agreement and all other notices in connection herewith or in connection with the liabilities. obligations and duties guaranteed hereby, including notices to it of defauit by Tenant under the Lease. and hereby waive diligence. presentment. protest and suit on the part of Landlord in the enforcement of any liability, obligation or duty guaranteed hereby. Guarantors further agree that Landlord shall not be first or concurrently required to enforce against Tenant or any other person. any liability, obligation or duty guaranteed hereby before seeking enforcement thereof against Guarantor. The liability of Guarantors shall not be affected by any indulgence, compromise, settlement or variation ofterms which may be extended to Tenant by Landlord, or agreed upon by Landlord or Tenant. and shall not be affected by any assignment or sublease by Tenant of its interest in the Lease, nor shall the liability of the Guarantors be affected by the insolvency. bankruptcy (voluntary or involuntary). or reorganization of Tenant, nor by the voluntary or involuntary liquidation. sale. or other disposition of all or substantially all of the assets of Tenant, or by the release of any other guarantor. Landlord and Tenant. without notice to or consent by Guarantors, may at any time or times enter into such modifications. extensions. amendments or other covenants respecting the Lease as they may deem appropriate, and Guarantors shall not be released thereby but shall constitute to be fully liable to the performance of all obligations and duties of Tenant under the Lease as so modified, extended or amended, Guarantors further agree (1) to indemnify and hold harmless Landlord from and against any claims. damages, expenses. or losses, including to the extent permitted by law, the reasonable fees of an attorney, resulting from or arising out of any breach of the Lease by Tenant or by reason of Tenant's failure to perform any of its obligations thereunder, and (2) to the extent permitted by law. to pay any costs or expenses. including the reasonable fees of an attorney, incurred by Landlord in enforcing this Guaranty, The Guarantors acknowledge that Landlord may assign its rights under the Lease to an institutional investor as security for a loan to be made by such institutional investor to Landlord. and as long as any indebtedness of Landlord shall be outstanding and such assignment of the Lease shall exist. such institutional investor assignee shall be entitled to bring any suit, action or proceeding against the undersigned for the enforcement of any provision of this Guaranty, and it shall not be necessary in any such suit. action or proceeding to make Landlord a party t \D(CI.l....f· l'.eMSMI 1)(I0\LO(""L5··1\TEt.'I'I.NOTESFFF¡;9~\ADOBf ~:l,L"D wo~,,~ L£A~¡: aoc 1" thereto. This Guaranty may not be modified or amended with out the prior written consent of such assignee of Landlord's interest in the Lease, and any attempted modifications or amendment without such consent shall be void. All existing and future advances by Guarantors to Tenant and all existing and future debts of Tenant to any Guarantor shall be subordinated to all obligations owed to Landlord under the Lease and this Guaranty. Guarantors assume the responsibility to remain informed of the financial condition of the Tenant and of all other circumstances bearing upon the risk of Tenant's default. which reasonable inquiry would reveal, and agree that Landlord shall have no duty to advise Guarantors of information known to it regarding such condition or any such circumstance. Landlord shall not be required to inquire into the powers of Tenant or the officers, employees. partners or agents acting or purporting to act on its behalf. and any indebtedness made or created in reliance upon the professed exercise of such powers shall be guaranteed under this Guaranty. Each Guarantor hereby represents and warrants to Landlord that such Guarantor has received a copy of the Lease. has read the opportunity to read the Lease, and understands the terms of the Lease. The provisions in the Lease relating to the execution of additional documents. legal proceedings by Landlord against Tenant, severability of the provisions of Lease, interpretation of the Lease, notice, waiver, the applicable laws which govern the interpretation of the Lease and the authority of Tenant to execute the Lease are incorporated herein in their entirety by this reference and made a part thereof. Any reference in those provisions to "Tenant'· shall mean each Guarantor and any reference in those provisions to the "Lease" shall mean this Guaranty. If anyone or more of the provisions of this Guaranty shall be held to be invalid. illegal or unenforceable in any respect, such invalidity. illegality or unenforceability shall not affect any other provision of this Guaranty, and this Guaranty shall be construed as if such invalid. illegal or unenforceable provision had never been contained herein. This Guaranty shall be construed according to the laws of the state where the Premises are located (the "State"). By execution hereof, the undersigned specifically consent to this choice of law designation and consent that all actions or proceeds arising directly. indirectly or otherwise in connection with, out of. related in the State, and the undersigned (i) consent and submit to the in personam jurisdiction of any state or federal court located within the State, (ii) waive any right to transfer or change the venue of litigation brought against the undersigned. and (iii) agree to service of process, to the extent permitted by law, by mail. TO THE EXTENT PERMITTED BY APPLICABLE LAW. AND ACKNOWLEDGING THAT THE CONSEQUENCE OF SAID WAIVER ARE FULLY UNDERSTOOD, THE UNDERSIGNED HEREBY EXPRESSLY WAIVE THE RIGHT TO TRIAL BY JURY, THE RIGHT TO INTERPOSE ANY DEFENSE BASED UPON ANY STATUTE OF LIMITATION, ANY CLAIM OF LACHES AND ANY SET-OFF OR COUNTERCLAIM OF ANY NATURE OR DESCRIPTION IN ANY ACTION OR PROCEEDING INSTITUTED AGAINST THE UNDERSIGNED OR ANY OTHER PERSON LIABLE ON THE LEASE. IN WITNESS WHEREOF. Guarantor(s) have caused this instrument to be executed this day of , 2005. Social Security #: Social Security #: (\rJ(lc.t."_I\r~~M I 000\\ OCAlS-1 \TEMP\r.¡OTE5FFF692\,\OOBE S"'LAO WOP.~.~ LEASE. DOC: 19 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - -. - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - .. -. - - - - - - . - - - - - - - - MARY F. PARKER CITY OF ROANOKE CLERK'S OFFICE 215 CHURCH AVE SW RM 456 NOEL C. TAYLOR MUNICIPAL BLDG. ROANOKE VA 24011 REFERENCE: 32143302 10045060 NOTICE OF PUBLIC HEA j . ¡ NOTICE OF PUBLIC : HEARING I The City of Roanoke' pr~pos~s to lease 101 IChrlstophelJ. Dobe. d/b/a .ADobe Salad Works 2971 ¡square leet of City-owned ,property loca.ted in the City. ¡Market BUIlding <It 32' "'~arkel Square, Ro.lnoke . VIrginia 24011. lOr a lerm, of Ihree ~{'ars. 10 opemte a' restaurant. . Pur SUa n I 10 I h e req ulre me n ts ( f I §§15.2-1800 and 1813 Code of Virginia (1950). as amended, nOliceis herebv given. thaI lhe City Council of lhe CII)" of RoanokewiIJ hold a public he:Jring on Ihe la~ove maIler ¡¡I its regulm meeting 10 be held on Januan 16. 2007 I commencing at 7:00 p m I~ l~eCouncif Ch<lmbers ~fïhel I· No~r C. T¡I~'lor Municipal BUilding. loc¡¡ted al 215 Church Avenue 5 W I Roanoke. Virginia 24011 ., i Citizensshallhaveihe opportunit)" to be heard and, ·e~press Iheir opinions on lhrsmatlcr. . . .Jl)"ouarcapcrsonwilha· dlsabifily who needsl 1'¡¡cc~mmOdillions for this Che¡lrlng,p.leasccon!aCII.'1e Ity CierI< s Oftl(:(' at (540) 853-2541. beforf;' 12'00 I 'I S~?{;;;;;';~~;~~:;:I SI~phaßle M. Moon. CMC ; Acting Cily Clerk (10045060¡ ./ ..__ n _. _ I 4 State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this __lb~ay of January 2007. Witness my hand ;~j,fr' .,. , PUBUISÐ5~ ON, 01/05 ,.- " .\ ,-. ¡I TOTAL COST: FILED ON: 152.36 01/05/07 .-------+----. ~:~:::;::~__~~-"-~__-, ""'"' ,.<v,... ,.,....",.,'v. J I, Office of the Mayor CITY OF ROANOKE WHEREAS, the City of Roanoke was incorporated on February 3, 1882, on land nestled in the mountains of Western Virginia along ¡he Blue Ridge Alolln/ains and rhe A.ppalachian Trail; and WHJ£REAS, the enterprising railroad magnate, Frederick 1. Kimball, combined two of his railroads into the Norfolk and Western Railroad and chose the City of Roanoke as the sire of a major rai/roadjuncture and a major dry, as he pursued his \'ision of developing a comprehensil'e community: and JJ/l/ERt.:4.\~ in 1907, the City hired renowned urban designer John No/en to produce a comprehensive city plan, one of the nation's first, due to the City experiencing the most rapid gruwlh in the eastern United States: and the City of Roanoke became Å"1lOWn as the "l'./agic City" in reference to the speed of the City's growth; and WHEREAS. throughout the last 125 years, the City of Roanoke has been the crossroads of commerce and culture of Western Virginia and has been a pioneer in educational, technological, environmental, scientific and cultural pursuits: it has remained the business center of Southwe~i/ Virginia tluough diversification of technology and the growing sectors of healTh care, Technology, optical electronics, and transportation- rdated manufacturing; and the City of Roanoke has achie\'ed the honorable distinction of the AII-Americll City Awurdfive times; and WHEREAS. the City of Roanoke takes great pride in numerous initiatives that have been important in the shaping of its future, including residential and retail development in Greater Downtown Roanoke, protection of the natural beaut)' and resources of our environment, creation of an inclusive environment that welcomes and celebrates div(~rsit)', development of a strong cit)' connectivity with universities and colleges in the region. the practice ojregionalism, the development of health care and researchfal:ilities within the community, and the t!Xpansion of recreational, arts and cultural opportunilies for all citizens. WHEREAS, the City's 125111 Anniversary will celt'brate significant milestones in our history. will offer opportunities for citizens to increase their cnvareness of the history' and accomplishments of this great city, and will provide educational and festival acti....ities that will appeal to all segments oj our communi~v: and WHEREAS, throughoUl the year, the City of Roanoke will host its l25/h Anniversary Celebration festtvities which will be reflective of our community's history, its heroes, culture, and heritage and will embody ell!ments of the Celehration's theme: "People, Pride, and Promise ": and WHEREAS, the festivities will hegin on Saturday, t\1arch 31. 2007, with a procession from The Hotel Roanoke & Conference Center to the Special Events Center nf the Roanoke Civic Cemer and will be followed by a kick-off ceremony and celebration at the Roanoke Civic Center, and small celehratmy events throughout the year will culminate in an arts festival in the fall which will incorporate all componen/.~ of the performing arTS; and . _,...r-r,.r;r'7?7"'.·r..-: WHEREAS, this important anniversary will honor the memory of those who help~d shape the community we now enjoy, will recognize those who have perpetuated this compelling and contagious spirit of progress and have challenged succeeding generations to build a bigger and better city economically, educationally, and culturall}~ and will sen'e as a reminder that today 's youth are Roanoke sfuture. NOIt~ THEREFORE, 1, C. Nelson Harris, .HaY(Jr of the City of Roanoke, Virginia. invite citizens, businesses, the medical community and institutions of learning to join in celebrating the City's birthday and to participate in the year-long events commemorating this significant occasiun, and do hereby proclaim Saturday, FcbruarJ' 3, 2007, rhroughnur this greai All-America City, as the 125" ANN1VERSARYOF THE CITY OF ROANOKE. Given under our hands and the Seal of the City of Roanoke this rd day of February in the year two thousand and seven. A 7TEST: c.1t~ ~h?~ Stephanie Ai .\100n Acting City Clerk C. Nelson Harris A1ayor c'.' ..,.,..""- ':...... ..., . ..... ..( /.~:~ /:.::...'.::