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HomeMy WebLinkAboutCouncil Actions 06-04-07 Wishneff 37797-060407 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 4, 2007 9:00 A.M. ROOM 159 AGENDA Call to Order -- Roll Call - All present (Council Member Lea was late.) A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended. Approved (6-0) Council Member Lea was not present when vote was recorded. A communication from Alfred T. Dowe, Jr., Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the performance of four Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1 950), as amended. Approved (6-0) Council Member Lea was not present when vote was recorded. Items for discussion at the joint meeting of Council and the Roanoke Regional Airport Commission on Tuesday, July 24, 2007, at 12:00 p.m., to be held at the Roanoke Regional Airport Commission. Items to be forwarded to the City Manager or City Clerk. Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and additions/deletions to the 2:00 p.m. agenda. (5 minutes) Topics for discussion by the Mayor and Members of Council. (5 minutes) BRIEFINGS: . Mayor's Monument Amphitheater Study Parks and Recreation Master Plan Aviation Drive - Thirlane Road Project 20 minutes 25 minutes 60 minutes 15 minutes . . . THE COUNCIL MEETING WAS RECESSED TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. THE AUDIT COMMITTEE MET AT 11 :00 A.M., IN COUNCIL'S CONFERENCE ROOM, ROOM 451, FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 4, 2007 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. All present (Council Member Wishneff was late.) The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, June 7, 2007, at 7:00 p.m., and Saturday,June 9, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.' ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE ATWWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Proclamation declaring Tuesday, June 5, 2007 as Relay For Life Survivor Day. Proclamation was presented to Don and Patti Love, Co-Chairs, Roanoke Relay for Life. 3. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-l A report of qualification of Angela Holland as a member of the Youth Services Citizen Board, for a term ending May 31,2008. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 4. PUBLIC HEARINGS: a. Proposal of the City of Roanoke to enter into a ten-year franchise and lease agreement with Ovations Food Services, L.P., to become the exclusive provider of all food, beverages, catering and concession services at the Roanoke Civic Center. Darlene L. Burcham, City Manager. Adopted Ordinance No. 37797-060407, as amended. (5-2, Council Members Dowe and Lea voting no.) b. Proposal of the City of Roanoke to grant a revocable license to Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, to provide fleet parking in the Roanoke Centre for Industry and Technology for a period of six months, commencing June 5,2007. Darlene L. Burcham, City Manager. Adopted Ordinance No. 37798-060407. (7-0) S. PETITIONS AND COMMUNICATIONS: NONE. 5 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Amendment of the City Code to redefine the role of the Civic Center Commission. Adopted Ordinance No. 37799-060407. (7-0) 2. Amendment of Chapter 14.1, Solid Waste Manaqement, of the City Code, to modify the Leaf Collection Program. Adopted Ordinance No. 37800-060407. (7-0) 3. Execution of an agreement with the Roanoke Foundation for Downtown, Inc., for continuation of a City of Roanoke Mounted Patrol Unit. Adopted Resolution No. 37801-060407. (7-0) b. DIRECTOR OF FINANCE: 1. Financial Report for the month of April 2007. Received and filed. 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Ordinance No. 37793, on second reading, rezoning five tracts of land located on Highland Farm Road and Ferncliff Avenue, N. W., to permit the redevelopment of the William Fleming High School campus. Adopted Ordinance No. 37793-060407. (7-0) 6 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. On motion, duly seconded and unanimously adopted, Council agreed to delay implementation of the proposed parking rate increases until its regular meeting on September 4, 2007, in order to allow the City Administration an opportunity to continue to discuss the issue with the downtown business community. In connection with concerns expressed the increase in parking fees at the Gainsboro Parking Garage, the City Manager recommended that evening students attending classes at the Higher Education Center be able to park in the Gainsboro Parking Garage at a discount rate of $1.00. Upon exiting the Garage, the student will be required to present appropriate identification and a discount coupon, which may be downloaded from the City's website or obtained at the Higher Education Center. Council Member Lea announced that the Roanoke Chapter - NAACP recognized the City Manager and City Clerk, along with the Sheriff, Treasurer, Commissioner of the Revenue, Clerk of the Circuit Court and Health Department Director at its annual Citizen of the Year Awards Banquet on Saturday, June 2, 2007, at the Hotel Roanoke and Conference Center. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before the Council: Vicki Harwell, Blue Ribbon Boutique, 208 Market Street, S. W. Seane Greene, Executive Director, Mill Mountain Zoo, Mill Mountain Park Lawrence Landlot, 115 Day Avenue, S. W. Logan Forsythe, Charles Lunsford Associates, 16 E. Church Avenue, S. W. Tom Anderton, 304 Market Street, S. W. 7 12. CITY MANAGER COMMENTS: The City Manager distributed copies of the Urban Policy Report. She stated that she and Council Member Fitzpatrick recently attended a First Cities Coalition meeting, and that she serves on the Governor's Task Force on Urban Policy, which addresses challenges that face older urban areas. She added that a report was presented at the meeting outlining goals and performance measures to evaluate urban issues, and that the City needs to look at these when formulating its Legislative Policy for the next fiscal year. She also corrected a statement made previously by a citizen who stated that the City charges patrons for parking in City-owned parking garages when attending Civic Center events. The City Manager emphasized that the City does not charge nor does it have any intentions of charging individuals who use the shuttle buses and park in City-owned garages to attend events at the Roanoke Civic Center. She added that a parking fee is included in the cost of the purchased ticket. CERTIFICATION OF CLOSED SESSION. (6-0, Council Member Dowe left during the Closed Session.) The following appointments were made: Christy L. Cooper was appointed to the Fair Housing Board ending March 31, 2010. Amy M. Naff was appointed to the Roanoke Arts Commission for a term ending June 30, 2010. The City Attorney was requested to prepare the proper measure appointing Richard E. Huff, II, to fill the unexpired term of John B. Williamson, III, as a Director of the Western Virginia Water Authority, ending March 1, 2008. 8 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S,W., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853.1145 C. NELSON HARRIS Mayor June 4, 2007 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2,2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c..1{..tw.. *- C. Nelson Harris Mayor CNH:snh CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 C. NELSON HARRIS Mayor June 4, 2007 Council Members: Alfred T. Dowe, Jr. Beverly 1. Fitzpatrick, Jr. Sherman P. Lea Gwen W. Mason David B. Trinkle Brian J. Wishneff The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the performance of four Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. " Chair ersonnel Committee A TDjr:sm K:\Agenda - Closed Session Requests\Year 2007\L-CS for Dowe (Job Perform of 4) (06-04- 07),doc OffY'C?ie d]~f~ .., -;,';/'tt::; -I; ..J0\"7..J...."i" oM 'I ."',' ~I ,. ~ II ~v..:...."";.. I" .'....l'...;.. /~-?:>. CI""". 7". '-, '1-1 ~ ".' ,; ;j ,,,,..,1 . .1L JL "vli (~~) H.(DiLo1.I\JrOKi:~i: WHEREAS, American Cancer Society funds more than $125 million of cancer research a year and will assist persons touched by cancer find information or quality of life programs needed; and WHEREAS, 35,090 new cases of cancer are estimated to occur in the Commonwealth of Virginia in 2007, and approximately 13,990 Virginians are expected to die from cancer this year; and WHEREAS, one in three people will be diagnosed with cancer during their lifetime; more than two-thirds of all cancer deaths are preventable and the five.year survival rate for all types of cancer has increasedfrom 50% to 66% in the last 25 years; and WHEREAS, since its inception in 1985, Relay For Life has become a worldwide movement to end cancer and recognize survivors and their caregivers; and WHEREAS, for the newly diagnosed, Relay For Life is a healing experience that offers a chance to meet others who have claimed victory over cancer; and for the long- term survivor, Relay For Life is a public forum to show their gratitude and tell the world they are still here; and WHEREAS, Relay For Life is an opportunity to recognize caregivers for their hard work and dedication to those they love and care for, and the goal of Relay For Life Survivor Day is to honor all touched by cancer, increase awareness, and raise funds for the American Cancer Society; and WHEREAS, Roanoke was the site of the first Relay For Life in Virginia and since its inception, the Roanoke Valley Relay for Life has contributed over $5.5 million toward the fight against cancer; and WHEREAS, the annual Survivor Reception will be held at the Roanoke Civic Center Special Events Center on Tuesday, Jun.e,5, 2007. NOW, THEREFORE,1, C Nelson Harris, Mayor of the City of Roanoke, Virginia, urge all citizens to join the fight against cancer, honor all survivors and participate in Relay For Life, and do hereby proclaim Tuesday, June 5 throughout this great All-America Ciry, as RELAY FOR LIFE SURVIVOR DAY. Given under our hands and the Seal of the City of Roanoke this fourth day of June in the year two thousand and seven, ATTEST: ~~~,~?lQ/' . ./,< ',.- ,.'..{..~ . /r:~:/- --:-:'~''--- ~;;i (~::::~~--,~~~ . . . '\~'::=- .,..:--',; ~~ rn. rveOY'- Stephanie M Moon Ciry Clerk '.,...--.' C. Nelson Harris Mayor :,.' -, ~:~~J~_ ..,: ~, ":,.~ r-- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax, (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk June 6, 2007 Sharon Hicks, Co-Chair Youth Services Citizen Board 3109 Forest Park Boulevard, N. W, Roanoke, Virginia 24017 Dear Ms. Hicks: This is to advise you that Angela Holland has qualified as a member of the Youth Services Citizen Board, to fill the unexpired term of Juan Motley ending May 31, 2009. Sincerely, ~tV : --' tn. ':1 0 t"N Stephanie M, Moon, CMC City Clerk SMM:ew pc: Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board Sheila N, Hartman, Deputy City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Angela Holland, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Youth Services Citizen Board, to fill the unexpired term of Juan Motley ending May 31, 2009, according to the best of my ability (So help me God). Subscribed and sworn to before me thi;:o16 day of'N\Qu, 2007, - a- BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT Bv:t::..PJ.-f.k ~CLERK ~ K K:\oath and leaving service\Youth Ser Citizen Board\Angela Holland oath 0531 09.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. lYREE Assistant Deputy City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37797-060407 accepting the bid of Ovations Food Services, L.P., a Pennsylvania limited partnership, to be the exclusive provider of all food, beverage, catering and concessions services at the Roanoke Civic Center located at 710 Williamson Road, N, E., for a term of ten years; and authorizing the City Manager to take such further action and/or execute such further documents as may be necessary to implement and administer such franchise and lease agreement The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 4, 2007, and is in full force and effect upon its passage. Sincerely, . m. Ynotj-N Stephanie M. Moon, CMC I. City Clerk SMM:ew Attachment pc: Jesse A, Hall, Director of Finance James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Wilhemina W. Boyd, Director, Civic Facilities ~VI~ OJL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of June, 2007. No. 37797-060407. AN ORDINANCE accepting the bid of Ovations Food Services, LP., a Pennsylvania limited partnership, ("Ovations") to be the exclusive provider of all food, beverage, catering and concessions services at the Roanoke Civic Center, located at 710 Williamson Road, N.E" Roanoke, Virginia, for a term of ten (10) years; authorizing the City Manager to take such further action and/or execute such further documents as may be necessary to implement and administer such franchise and lease agreement; and dispensing with the second reading of this ordinance. WHEREAS, the City has, by advertisement, published once a week for two successive weeks in a paper of general circulation published in the City, publicly invited bids for the execution ofthe foregoing agreement; WHEREAS, the City desires to enter into a franchise and lease agreement for the exclusive provision of food, beverage, catering and concession services at the Roanoke Civic Center; WHEREAS, one bid for the execution of the aforementioned agreement was received pursuant to such advertisement and was publicly opened at the Council meeting held Monday, May 7,2007; WHEREAS, Council held a public hearing on this matter at its meeting on Monday, June 4, 2007, at which all persons were accorded a full'and fair opportunity to comment with respect to the proposed agreement and lease for such franchise; and WHEREAS, City Council determined that the bid of Ovations was the most re~ponsive and O-Ovations Food, L.P. - CC - 6-4-07 1 responsible bid received by the City and Council is desirous of accepting such bid. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Ovations Food Services, L.P. , to be the exclusive provider of all food, beverage, catering and concessions services at the Roanoke Civic Center, for a term of ten (10) years, commencing July I, 2007, subject to a management fee paid by the City to Ovations of 6,5% of Ovations' gross sales from its catering and concession sales and 12.5% of Ovations' total net profits, as further set forth in the City Manager's letter to Council dated June 4, 2007, and upon such other terms and conditions as the City Manager may deem appropriate and agree to, is hereby ACCEPTED. 2. Ovations will be required to invest at least $600,000.00 to build a kitchen for the Special Events Center at the Roanoke Civic Center, such costs to be amortized over the first seven (7) years of the agreement. 3, The City Manager and the City Clerk are authorized to execute and attest, respectively, a franchise and lease agreement with Ovations Food Services, L.P " for Ovations to be the exclusive provider, for a term of ten years, of all food, beverage, catering and concessions services at the Roanoke Civic Center, located at 710 Williamson Road, NE, Roanoke, Virginia. All documents shall be upon form approved by the City Attorney 4, The City Manager is further authorized to take such further action and/or execute such further documents as may be necessary to implement and administer such agreement. 5, Pursuant to the provision of Section 12 ofthe City Charter, the second reading of this O-Ovations Food, LP. - CC -64-07 2 ordinance by title is hereby dispensed with. O-Ovations Food, LP. - CC - 6-4-07 ATTEST: 3 . .. ~.~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W" Room 364 Roanoke, Virginia 24011-1591 Telephooc, (540) 853-2333 Fa" (540) 853-1138 City Web: www.roanokeva.gov June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T, Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Subject: Ovations Food Services, LP, Franchise and Lease Agreement for the Provision of Food and Beverage Catering and Concessions for the Roanoke Civic Center Dear Mayor Harris and Members of City Council: Background: With the recent opening of the Special Events Center (SEC) at the Civic Center, there is more need to provide for concessions services at the Civic Center. Due to a lack of available funding, the planned kitchen for the SEC was not built. The existing kitchen, located in the Exhibit Hall, is being used to prepare meals for all events where food and beverages are served. That placement is inadequate and inefficient due to the distance from the Exhibit Hall to the various areas at the Civic Center where such meals are served. Considerations: Food and beverage sales and services are currently managed in-house by City staff. In order to provide the necessary kitchen for the SEC, the City proposes to enter into a ten-year franchise and lease agreement, commencing July 1, 2007, with Ovations Food Services, LP, a Pennsylvania limited partnership and national food services company; whereby Ovations would be the provider of all food, beverages, including alcoholic beverages, catering, and concession Honorable Mayor and Members of City Council June 4, 2007 Page 2 services for the Roanoke Civic Center, unless prior approval is obtained from the City to allow outside food or beverage on the premises during an event or set up of the event. Under the terms of the proposed agreement, Ovations would be solely responsible for building and funding the desired kitchen in the SEC based on existing City designed plans. Ovations would invest at a minimum, Six Hundred Thousand Dollars ($600,000) for their design, construction, and installation of the kitchen, The cost of the kitchen would be amortized over seven years. At the end of seven years, the kitchen would become the property of the City. The City would lease the kitchen area to Ovations and license Ovations to use the remainder of the Civic Center for catering and concessions services. In return, Ovations would receive a management fee of 6,5 percent of Ovations' gross sales receipts and 12.5 percent of Ovations' net profits. The term of the Agreement would be for ten years, The City would retain oversight of Ovations' operations. Council previously authorized the invitation for bids in this matter as required by the Code of Virginia since the franchise and lease agreement will be for a period of ten years. The bids were opened at the May 7, 2007, Council meeting, Recommended Action: Accept the bid of Ovations Food Services, LP, and authorize the City Manager to execute a franchise and lease agreement with Ovations Food Services, LP, for a term of ten years, upon form approved by the City Attorney. Res~ectfullY :u~mitted, ~ Darlene L. B rcham City Manager DLB:dc c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager for Operations Wilhemina Y. Boyd, Director of Civic Facilities CM07-00082 I I - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - - The City of Roanoke!.... - - Virginia, proposes 10 award al cont~acl.to Ovations Food Services, l.P" a limltedl partnership organized under the raws of t h el Commonwealth of Pennsylvania, for the grant ofa franchise to be the exclusive provider of all fOod beverage, catering and concessions (defined as au/ fOOd,-food products non-alcoholic and alcohoflc beverages and speCifically excJudlnggrfts, noveltiesandi other. non-food merchandise) ( services, along with ani accOmpanying lease agreementforapproximalely 4,500 square feet of City owned property to be used fora kitchen and office p.u~poses, at the Roanoke CI~JC Center, located al 710 Williamson Road N E IRoanoke, VA, 24016.,Th~ ,proposed term of the Icontract aild lease jagreement is for ten years ,commen,cJng July 1, 2007 and explrrng June 30, 2017. P u rs u ant tot he' requirements of ~15 2-2100 ' I'and 2101, et seq.: of the' 'Code of Virgini~ (1950) as amended, {the bids required byth~ aforementioned code jsectlons havJng been properly receJved, opened and read aloud at a prior !Roanoke City CounclJ ImeetJng) notice is hereby given that the City Council of I the City of Roanoke will hold a publJc hearing on the above matler at its regular meetlOgto be heJdonJune 4, 2007, commencIng at 2:00 p.m., In the Council Chambers, 4th floor Room 4500, .Noel C. T'aylor Municipal BUilding 215 C,hurcry Avenue, Roa~oke, Virginia 24011. Further Information may be obtained by contacting Ms. Sharon Gentry, Director of Pur c has i n g t (540)853-2871. ,a Citizens shall have the opportunity to be heard and e~press their opinions on this matter, ,Jf yo~ area person with a disabIlity who needs ,accommodations for this 'h~aring, please c~nt~~-t;;~' ,Crty Clerk's Office at (540) '5302541' before 12:00 ~Zg~ on Thursday, May 31" GIVEN under my hand thJs' 21st day of May, 2007. ) Stephanie M. Moon", , City Clerk (10288112), . ' ---"-"'--, The Roanoke Times Roanoke, Virginia Affidavit of Publication The Times Roanoke STEPHANIE M. MOON CITY OF ROANOKE CLERK'S 215 CHURCH AVE SW RM 456 NOEL C. TAYLOR MUNICIPAL ROANOKE VA 24011 OFFICE BLDG, REFERENCE, 32143302 10288112 OF PUBLIC HEA NOTICE State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dA.t~s: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this ~_j~day of May 2007. Witness my hand and official seal. ~~~____ __~~..:. Notary lPUbliC My co~~~~:C~;:;-'-;,;t;i s ;;ro/. , . . ---- -- ----r--- ---- '7- ,\/. " \1.. 1,1 ',' '." '?:';'BI,\SHFD ; ON:, 05/30 OS/23 '. . . \ ,\\ , / .' ~ 0 " \ \', TOTAL FILED COST, ON, 503,96 05/30/07 NOTlCEOF PUBLIC HEARING -'. Authorized r-: -.fl Signature'_~~~____ " --------------------------------------------------+------------~---------- ::;; ~ "" Billing Services R~resentative '"7 :r; -< ~ ~ ~ A ...... Q~G NOTICE OF PUBLIC HEARING The City of Roanoke, Virginia, proposes to award a contract to Ovations Food Services, L,P" a limited partnership organized under the laws of the Commonwealth of Pennsylvania, for the grant of a franchise to be the exclusive provider of all food, beverage, catering and concessions (defined as all food, food products, non-alcoholic and alcoholic beverages and specifically excluding gifts, novelties and other non-food merchandise) services, along with an accompanying lease agreement for approximately 4,500 square feet of City owned property t6 be lIsed for a kitchen and office purposes, at the Roanoke Civic Center, located at 7]0 Williamson Road, N,E., Roanoke, VA, 240]6, The proposed term of the contract and lease agreement is for ten years, commencing July], 2007 and expiring June 30, 2017, Pursuant to the requirements of ~15.2-2100 and 2101, et seq" of the Code of Virginia (1950) as amended, (the bids required by the aforementioned code sections having been properly received, opened and read aloud at a prior Roanoke City Council meeting) notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on June 4, 2007, commencing at 2:00 p.m" in the Council Chambers, 4th floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, Roanoke, Virginia 240] 1. Further information may be obtained by contacting Ms, Sharon Gentry, Director of Purchasing, at (540)853-2871. Citizens shall have the opportunity to be heard and express their opinions on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, May 31, 2007, GIVEN under my hand this 21st day of May ,2007, Stephanie M. Moon, City Clerk . -! ~. -.". - _I. N-Civic Center - Ovations 6-4~07 Notice to Publisher: Publish in the Roanoke Times on Wednesday, May 23,2007, and May 30, 2007, Send affidavit to: Stephanie M. Moon, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-254] Send bill to: Sharon Gentry, Purchasing Manager 2]5 Church Avenue, S.W" Room 353 Roanoke, Virginia 240]] (540) 853-287] CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON. CMC City Clerk CECELlA R lYREE Assistant Deputy City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 37798-060407 granting a revocable license for the use of certain City-owned property located at the Roanoke Centre for Industry and Technology to Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, Inc., upon certain terms and conditions, The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 4, 2007, and is in full force and effect upon its passage. Sincerely, ~rn.t:7o~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A, Hall, Director of Finance R. Brian Townsend, Acting Assistant. City Manager for Community Development . Sherman M. Stovall, Director, Office of Management and Budget Brian K. Brown, Economic Development Administrator . , \)~G IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA The 4th day of June, 2007. No. 37798-060407. AN ORDINANCE granting a revocable license for the use of certain City-owned property located at the Roanoke Centre for Industry and Technology to Canada Bread Bakeries, Inc" d/b/a Maple Leaf Bakery, Inc. upon certain terms and conditions; and dispensing with the second reading of this ordinance, BE IT ORDAINED by the Council of the City of Roanoke that: . 1, The City Manager and the City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, a revocable license with Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, Inc" for the use of approximately 12 acres of City- owned property designated as Official Tax Map No, 7230103, at the Roanoke Centre for Industry and Technology, located on Mason Mill Road, N,E" Roanoke, Virginia, for the purpose of a temporary loading and unloading delivery area, for a term commencing June 5, 2007, and expiring December 31,2007, upon such terms and conditions as more particularly described in the City Manager's letter to this Council dated June 4,2007. 2, Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~rn.MO~ City Clerk. . r O.Maple Leaf Bakery 6-4.07 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W" Room 364 Roanoke, Virginia 24011-1591 Tc]epllOne, (540) 853-2333 Fa" (540) 853-1138 City Web: www.roanokcva.gov June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman p, Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J, Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Temporary Access For Maple Leaf Bakery Background: Maple Leaf Bakery is expanding its existing facility at the Roanoke Centre for Industry and Technology (RClT) and has encountered a problem with fleet parking due to construction. Currently, the plant needs 60 spaces for truck parking at full operation. With the construction, the fleet parking area has been reduced to approximately 30 spaces which impacts deliveries to the bakery significantly, The company has been using the street frontage on Blue Hills Drive, NE for fleet parking, which violates the restrictive covenants in place at RClT. The trailer drops have also encouraged trucks not associated with the Maple Leaf Bakery to similarly use street frontage for their trailer drops. Economic Development staff met with Bakery officials to work out a compromise that would properly allow fleet parking for the bakery without violating any restrictive covenants, Considerations: The City of Roanoke proposes to grant a revocable license allowing the use of Tax Map #7230103, in RClT to Canada Bread Bakeries, Inc., d.b.a. Maple Leaf Honorable Mayor and Members of City Council June 4, 2007 Page 2 Bakery, for the purpose of providing fleet parking to Maple Leaf Bakery for a period, commencing June 5, 2007 and expiring December 31, 2007. This parcel is immediately across Blue Hills Drive from the bakery site, Maple Leaf proposes to place gravel on a portion of Tax Map #7230103 to create a temporary parking area, After construction is complete, Maple Leaf will be responsible for removal of all gravel and will restore the site to original condition, Maple Leaf will be responsible for all construction permits and erosion and sediment control at the site. The storage of hazardous substances on site is prohibited. Recommended Action: Authorize the City Manager to execute a revocable license with Canada Bread Bakeries, Inc., d.b.a. Maple Leaf Bakery, for the period June 5, 2007, until December 31, 2007, such license to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. B rcham City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Brian Townsend, Acting Assistant City Manager for Comm. Dev. Sherman M. Stovall, Director of Management and Budget Brian K. Brown, Economic Development Administrator CM07-00081 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - -- - - - - - - - - - - - - -- OFFICE OF ECONOMIC DEVELOPMENT 111 FRANKLIN PLAZA STE 200 ROANOKE VA 24011 r'T1J REFERENCE, 80084300 10292389 NOTICEOFPUBLICHEARIN State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, ~hich corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in ~he Sta~e of Virginia, do certify that 'the ann~xed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this _~~day of May 2007. Witness my hand and o icial seal. ~~NotarY Ff-blic -7- - -- ~ / e plr s --- ---T~ ____. ,,:-" PDBI:ISHED ON,". OS/25 '. TOTAL COST: FILED ON, 143.57 OS/25/07 I I I I I I I I I I I I I I I I i I I ! I I I I I I I I I , I I I I I I I I I I I I I I , NOnCE OF PUBLIC '1 HEARING I The Clty.,of Roanoke proposes to grant a' revocable license for the! use of approximately 12 acres of City-owned property designated as, OfficIal Tax Map NO.1 7230103, at the Roanoke: Centre for Industry and' Technology, located onl Mason Mill Road, N.E., Roanoke, Virginia, to Canada Bread Bakeries, ,Inc., d/b/a Maple leaf' Bakery. for the purpose of' a temporary loading and unloading delivery area, for a term commencing June 5, 2007, and expIring December 31, 2007. I Pursuant to the Ir e quI rem e n t sot U15.2-1800 and 1813, Code of Virginia (1950), as amended, notice Is hereby given that the City Council of the City of Roanoke will hold a public hearIng on the above matter at Its regular meeting to be held on June. 4,2007, ~commenclng at 2:00 p.m., Iln the Council Chambers of the Noel C. Taylor IMuniclpal Building, I~cate-d at 215 Church-' Avenue, S.W., Roanoke, VIrginIa 240ll. Citizens shall have the opportunity to be heard and express theIr opinIons on this matter. If you are a person with a disability who needsi accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, May 31, 2007. GIVEN under my hand this 23rd day of May' 2007. ' CltyClerki (10292389) I --------------------------------------------------+------------------------ Authorlzed ~ .-.11 -ffZ S~g~atu~::-~~--L~t~ _ __ ... ".1 >J __.. '~_M~' _. _ _ ._, ~ Billing Services Representative "1 ,)' L .-... -. --: J Ci'i ~\ (. ;" ~ I -': ~ -, . ~1l NOTICE OF PUBLIC HEARING The City of Roanoke proposes to grant a revocable license for the use of approximately 12 acres of City-owned property designated as Official Tax Map No, 7230103, at the Roanoke Centre for Industry and Technology, located on Mason Mill Road, N.E., Roanoke, Virginia, to Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, for the purpose of a temporary loading and unloading delivery area, for a term commencing June 5, 2007, and expiring December 31, 2007. Pursuant to the requirements of 9915.2-1800 and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on June 4, 2007, commencing at 2:00 p,m., in the Council Chambers of the Noel C. Taylor Municipal Building, located at 215 Church Avenue, S.W., Roanoke, Virginia 24011. Citizens shall have the opportunity to be heard and express their opinions on this matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, May 31, 2007. GIVEN under my hand this 23rd day of Hav ,2007, City Clerk c! , N-Maple Leaf Bakery - 6-4-07 Notice to Publisher: Publish in the Roanoke Times on Friday, May 25,2007, Send affidavit to: Stephanie M, Moon, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Brian Brown, Administrator Economic Development I] I Franklin Plaza, Suite 200 Roanoke, Virginia 240 II (540) 853-2715 Notice to Publisher: Publish in the Roanoke Times once on Friday, March 2,2007 and Friday, March 9, 2007. Send bill and affidavil to: Stephanie M, Moon, City Clerk 215 Church Avenue, S, W, Roanoke, Virginia 24011 (540) 853-2541 fi CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S, W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R 1YREE Assistant Deputy City Clerk June 6, 2007 Darlene L, Burcham City Manager Roanoke, Virginia Dear Ms, Burcham: I am attaching copy of Ordinance No. 37799-060407 amending Section 24-26, Rates for use and terms, of Division 1, Generally, of Article II, Civic Center, of Chapter 24, Public Buildinqs and Property Generally, amending Section 24-48, Authority, Division 2, Civic Center Commission, of Article II, of Chapter 24, Public Buildinqs and Property Generally, of the Code of the City of Roanoke (1979) as amended, effective July 1,2007. The aboyereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 4, 2007, and is in full force and effect upon its passage. Sincerely, . hi. fvtO~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment Darlene L. Burcham June 6, 2007 Page 2 pc: Paul P. Anderson, Chair, Roanoke Civic Center Commission, 1335 Ivy Street, S. E., Roanoke, Virginia 24014 Municipal Code Corporation, p, O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Wilhemina W. Boyd, Director, Civic Facilities Sheila N. Hartman, Deputy City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) iJL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of June, 2007. No. 37799-060407. AN ORDINANCE amending Section 24-26, Rates for use and terms, of Division 1, Generallv, of Article II, Civic Center, of Chapter 24, Public Buildinqs and Property Generally, amending Section 24-48, Authority, Division 2, Civic Center Commission, of Article II, of Chapter 24, Public Buildinqs and Property Generally, of the Code of the City of Roanoke (1979) as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. WHEREAS, the Roanoke Civic Center Commission has concurred with the following amendment to the City Code. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1, Section 24-26, Rates for use and terms, of Division 1, Generallv, of Article II, Civic Center. of Chapter 24, Public Buildinqs and Propertv Generallv, of the Code of the City of Roanoke (1979) as amended, be and it is hereby amended to read and provide as follows: (a) The Rocmoke Civio Center Commission City Council shall establish from time to time a current schedule of fees, rentals, rates, charges, and terms to be required for use of the civic center and, subject to such limits and guidelines as the commission Council may impose, authorize the director of civic facilities to vary the fees, rentals, rates, charges, and terms in certain instances for events at the civic center, including, without limitation, concerts, plays, sporting events, circuses or ice shows. Q.Amend Civic Center Commission (b) The director of civic facilities may negotiate and execute contracts, licenses, or leases for the use of the civic center for single- or multiple-date events, with the approval of the city manager or his or her designee, that occur during any period of time of less than twelve (12) months. Furthermore, the director of civic facilities may negotiate and execute contracts, licenses, or leases for the use of the civic center for multiple date events, with the concurrence of the city manager or the city manager's designee, that occur over a time period of twelve (12) months or more, but less than sixty (60) months~. with tho 3pproval of the Roanoke Civic Center Commission. * * * (d) Civic, religious and charitable organizations, the incomes of which are exempt from taxation under the United States Internal Revenue Code, may apply to the civic center manager for a civic rate, as established by Council Roanoke Civic Center Commission, to conduct a nonprofit activity at the civic center, where the proceeds do not accrue to the benefit of an individual, business or commercial entity. The director of civic facilities may authorize the use of a civic rate. ,where such rate has been established by the Roanoke Civic Center Commission. 2. Section 24-48, Authoritv, Division 2, Civic Center Commission, of Article II, of Chapter 24, Public Buildinqs and Property Generally, of Article II, Civic Center. of the Code of the City of Roanoke (1979) as amended, is hereby amended to read and provide as follows: Sec. 24-48. Authority. Function. (a) The commission shall bo the policy making arm of serve in an advisory capacity for the Civic Center and, to that end, is hereby delegated and shall exercise authority operate in the following matters. manner: (1) Within funds provided by appropriation, to decide upon, direct and implement the promotion and the advertising policy of the recommend promotional methods to diversify or increase events at the Civic Center Coliseum, Performing Arts Theatre, and Special Events Center. (2) To establish fees, rentals, rates, charges, and terms for the use of the civic center as provided f-or in section 21 26 of this Code Recommend to City Council appropriate rates for fees, rentals, rates, and terms for the use of the civic center, and for necessary changes thereto. Q-Amend Civic Center Commission (3) To dcterminc Advise on alI-matters relating ,to the parking of vehicles, transportation and traffic control at the Civic Center. and to f-occ or chargcs madc thcrefore. (4) To dccido upon aAdvise and report on the city's intent to award ef long-term contracts or agreements for naming rights, sports teams, tenants, or any multi-year commitments providing for (catering and product sales concessions) at the Civic Center, such decision to be reported to the City Council for implementation, if required; provided, however, that the rights of no party to any outstanding or existing contract or agreement heretofore executed shall be abridged or impaired. (5) To dcterminc and cstablish Advise and report matters of policy with reference to ticket sales. (6) Serve as ambassador and representative within the community and assist in promotion of upcoming events and special activities. (7) Advise on the acquisition of capital needs of the .Civic Center in order for the Civic Center to remain competitive. (b) /\uthority in Matters not hereinabove specifically delegated to the Commission shall remain with the Civic Center Director, City Council or the City Manager, as the case may be. 3. This ordinance shall commence and be in full force and effect on July 1,2007. 4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~,.):n. M(#f\/ City Clerk. . ,- ( Q.Amend Civic Center Commission CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W., Room 364 Roanoke, Virginia 24011-1591 Telep}lOne: (540) 853-2333 Fa" (540) 853.1138 City Web: www.roanokeva.gov June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B, Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr" Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman p, Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Civic Center Commission Background: The Civic Center Commission was established on September 15, 1976 and became the policy making arm of the Civic Center with authority to: 1) Direct and implement the promotion and advertising policy of the Civic Center; 2) Establish fees, rentals, rates, charges, and terms for the use of the Civic Center; 3) Determine all matters relating to the parking of vehicles at the Civic Center, and to fees charged; 4) Decide upon the City's award of contracts or agreements providing for catering and product sales concessions at the Civic Center; and 5) Determine and establish matters of policy with reference to ticket sales, At present, the majority of these duties and (esponsibilities are being performed by the Director of Civic Facilities with oversight by the City Manager's Office, and the Commission is functioning in an advisory capacity. Honorable Mayor and Members of City Council June 4, 2007 Page 2 Considerations: The Civic Center Commission members consider their advisory role an important one. To clarify the Commission's actual and desired role, the code requires modification. Recommended Action: Adopt the attached ordinance amending the City Code pertaining to the role of the Civic Center Commission. Respectfully submitted, Darlene L. B cham City Manager DLBWB:jb c: Stephanie M, Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations Wilhemina Y. Boyd, Director of Civic Facilities CM07-00078 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S, W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fa" (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. 1YREE Assistant Deputy City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No, 37800-060407 amending and reordaining . 914,1-1, Definitions, 914,1-17, Placement of brush. bulk brush. lawn rakinqs and loose leaves for collection bv the citv, 914.1-22, Same-Bulk items. brush and loose leaves, and 914.1-23, Placement and collection of bulk items. brush and loose leaves, of Chapter 14.1, Solid Waste Manaqement, Code of the City of Roanoke (1979), as amended, for the purpose of updating and clarifying the City's solid waste ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 4, 2007, and is in full force and effect upon its passage. Sincerely, ~Yh, fYJ()1hV Stephanie M, Moon, CMC City Clerk SMM:ew Attachment Darlene L. Burcham June 6, 2007 Page 2 pc: Municipal Code Corporation, p, O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Kozuo Webb, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance William M, Hackworth, City Attorney James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Robert K. Bengtson, P.E., Director of Public Works Mark D. Jamison, P.E., Transportation Division Manager Frank "Skip" Decker, III, Solid Waste Manager Sheila N. Hartman, Deputy City Clerk, (For transmittal by electronic mail to Municipal Code Corporation) \J~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of June, 2007. No. 37800-060407. AN ORDINANCE amending and reordaining S 14,1-1, Definitions,s 14,1-17, Placement of brush, bulk brush. lawn rakings and loose leaves for collection bv the citv, S 14.1-22. Same-Bulk items. brush and loose leaves, and S 14,1-23, Placement and collection of bulk items, brush and loose leaves, of Chapter 14.1, Solid Waste Management, of the Code of the City of ' Roanoke (1979), as amended, for the purpose of updating and clarifying the City's solid waste ordinance; and dispensing with the second reading by title of this ordinance, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 14,1-1, Definitions, of Article I, In general, of Chapter 14,1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Section 14,1-1. Definitions, * * * Brush shall mean woody or leafy yard debris reGHltiag containing branches resulting from ordinary yard maintenance such as tree, shrub or bush trimmings less than three (3) inches in diameter and less than four (4) feet in length, * * * Lawn rakings shall mean leafy yard debris conslstmg primarily of small diameter hedge trimmings and grass clippings, but not brush or loose leaves, * * * Loose leaves shall mean leafy yard debris consisting solely primarily of leaves resulting from ordinary yard maintenance. *** 2, Section 14,1-17, Placement of brush, bulk brush, lawn rakings and loose leaves for collection bv the citv, S 14.1-22, Same-Bulk items. brush and loose leaves, and S 14.1-23, Placement and collection of bulk items. brush and loose leaves, of Article II, Collection bv authorized person, of Chapter 14,1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, are hereby amended and reordained to read and provide as follows: O-Section 14.1.1; 17; 22; 23 - bulk items brush and loose leaves Section 14.1-17. Placement of brush, bulk brush, lawn rakings and loose leaves for collection by the city. * * * (d) Loose leaves. During leaf season, all loose leaves not placed in an automated collection container must be separated from all brush and lawn rakings and must either be raked as close as possible to the curb or edge of asphalt without altering stormwater drainage flow, or impeding sidewalk access, traffic flow, or on-street parking; , plaeed in aR al1tomated eollee{ion eORtainer, or placed in a plastic garbage bag of at least thirteen-gallon capacity which must be secured against spillage. When not during leaf season, all loose leaves shall be placed in either an automated collection container or placed in a plastic garbage bag of at least thirteen-gallon capacity which must be secured against spillage. * * * Section 14,1-22. Same-Bulk items, - and Bbrush ana leese leayes, It shall be unlawful for any bulk items removed, or brush cut, er lsose leaves rak-es, for a fee to be deposited by any person in the public right-of-way for removal by an authorized person. *** Section 14.1-23, Placement and collection of bulk items, brush and loose leaves, (a) The city will provide bulk item,-aOO brush, and leaf collection for the owner or occupant of any dwelling unit or multifamily dwellings who uses an automated collection container provided by the city, Such owner or occupant shall place a-bulk items ,or brush sr loese leaves as close as possible to the curb, and if there is no curb, as close as possible to the street, or in an automated collection container. During leaf season only, loose leaves may be placed as close as possible to the curb or edge of asphalt, so long as they do not alter stormwater drainage flow, or impede sidewalk access, traffic flow, or on-street parking, Such placement shall be made no earlier than the day (or seven (7) days regarding loose leaf collection) prior to the scheduled date of collection and no later than 7:00 a,m. of the day scheduled for collection, No collection of bulk items, brush or loose leaves will be made from any alley, All woody or leafy yard waste must be stacked in a pile that is no greater than four (4) feet wide, four (4) feet long, and four (4) feet high, No single branch placed for collection can be greater than four (4) feet in length or three (3) inches in diameter. *** O-Section 14.1-1; 17; 22; 23 - bulk items brush and lOose leaves 3, . Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with, O-Section 14.1-1; 17; 22; 23 - bulk items brush and loose leaves ATTEST: . M.~oW City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W" Room 364 Roanoke, Virginia 24011-1591 Telephone, (540) 853-2333 FaX' (540) 853-1l38 City Web: www.roanokeva.gov June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Council Member Honorable Beverly T, Fitzpatrick, Jr" Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W, Mason, Council Member Honorable Brian J, Wishneff, Council Member Subject: Solid Waste Code Amendments - Leaf Collection Background: The City's ongoing effort to improve the appearance of our public rights-of-way through code enforcement creates the need to amend the solid waste management provisions in the City Code (Chapter 14,1), In August 2006, the code was updated to better facilitate the City's new Uniform Code Violation program. Additional changes that were identified as a result of the 2006 Leaf Collection Program include: ~ Updating several definitions to improve understanding of terms ~ Clarifying placement of bulk, brush, lawn rakings, and leaves to improve citizen understanding ~ Removing reference to loose leaves raked to the curb "for a fee." A summary is attached that outlines the specific code section changes. Recommended action: Adopt ordinance. Respectfully submitted, Darlene L. Bu cham City Manager Honorable Mayor Harris and Members of City Council June 4, 2007 Page 2 Attachments c: Jesse A. Hall, Director of Finance William M, Hackworth, City Attorney Stephanie M, Moon, CMC, City Clerk Robert K. Bengton, P.E., Director of Public Works Mark D, Jamison, P,E., Transportation Division Manager Frank "Skip" Decker III, Solid Waste Manager CM07-00080 Changes to City Code Section 14.1 Section 14,1-1 Definitions: Updated to improve understanding of terms. Brush shall mean woody or leafy yard debris containing branches resulting from ordinary yard maintenance such as tree or shrub pruning... Lawn Rakings shall mean leafy yard debris consisting primarily of small diameter hedge trimmings and grass clippings..," Loose Leaves shall mean leafy yard debris consisting solely of leaves resulting from ordinary yard maintenance. Section 14,1-17 Placement of brush... (d): Amended to clarify placement and improve citizen understanding "During leaf season, all loose leaves not placed in an automated collection container must be separated from all brush and lawn rakings and must either be raked as close as possible to the curb or edge of asphalt without altering . storm water drainage flow, or impeding sidewalk access, traffic flow, or on- street parking; or placed in an atltth11ated collection c-"ntainer, or placed in a plastic garbage bag of at least thirteen-gallon capacity which must be secured against spillage. When not during leaf season, all loose leaves shall be placed in either an automated collection container or placed in a plastic garbage bag of at least thirteen gallon capacity which must be secured against spillage. Dtlr/ng/caf scason only; these items map" be raked as dose as p(}ssible f(} the ctJrb (}r etlge (}f aspha/t, s(} 1(}11g as they d.:J n(}t alter storm water ekainage flm~; (}f impede sidewalk ac-c-ess, traffic f1tH~, (},- (}n street parking. " Section 14.1-22 Same-Bulk items and Brush and Leese: Leaves, To address citizens' concerns - deleted reference to loose leaves this section in both title and descri ption ':..bulk items removed or brush cut, (}r loose Ica~e5 faked, for a fee... Section 14.1-23 Placement and collection... (a): Amended as 14.1-17 to clarify placement and improve citizen understanding "The city will provide bulk item, brush, and leaf collection for the owner or occupant of any dwelling unit or multifamily dwellings who uses an automated collection container provided by the city. Such owner or occupant shall place bulk items or as close as possible to the curb, and if there is no curb, as close as possible to the street, or in an automated collection container. During leaf season only, loose leaves may be placed as close as possible to the curb or edge of asphalt, so long as they do not alter stormwater drainage flow, or impede sidewalk access, traffic flow, or on- street parking" ~\r&....;.. f8,@ A~ .'~.~'~." ,-, . ,~.. -~ ~@ .., CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S, W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853.1145 E-mail: c.lerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia' Dear Ms. Burcham: I am attaching copy of Resolution No.3 780 1-060407 authorizing an agreement with Roanoke Foundation for Downtown, Inc., for funding to be used for the benefit of the Mounted Patrol Unit of the Police Department. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 4, 2007. Sincerely, ~ rh. IYJ()JYJ Stephanie M, Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget A. L. Gaskins, Chief of Police -:::; ;-.5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of June, 2007. No. 37801-060407. A RESOLUTION authorizing an agreement with Roanoke Foundation for Downtown, Inc" for funding to be used for the benefit of the Mounted Patrol Unit of the Police Department. BE IT RESOLVED by the Council of the City of Roanoke as follows: I, The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, an agreement with the Roanoke Foundation for Downtown, Inc., for funding to be used for the benefit of the Mounted Patrol Unit of the Police Department, as described in the City Manager's letter to this Council dated June 4,2007. 2, Such agreement and any other necessary and appropriate documents shall be in a form approved by the City Attorney, ATTEST: . IYJ, IY;fJdkJ City Clerk K:\MEASURES\MOUNTED PATROL fUNDING.DOC CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C Taylor Municipal Building 215 Church Avenue, S,W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fa" (540) 853-1138 City Web: www.roanokeva.gov June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T, Dowe, Jr. Council Member Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Subject: Mounted Patrol Agreement with Roanoke Foundation for Downtown, Inc. Dear Mayor Harris and Members of City Council: The City's mounted patrol unit has been operated in a collaborative fashion with the support of the Roanoke Foundation for Downtown, Incorporated beginning in 1998, In July 2004, the City and the Foundation entered into an agreement regarding the funding and support for the mounted patrol unit, That agreement terminates on June 30, 2007. In order to provide for the continued support of the mounted patrol, the City and the Foundation desire to enter into another agreement, similar in content to that which is about to expire, for a one year term with two automatic renewal terms of one additional year each. The City would provide operating funds to support the mounted patrol in the amount of $20,000,00 annually. Funding for the agreement is included in the FY 2007-08 adopted General Fund budget in account 01-640-3113-3696, The Foundation would use reasonable efforts to secure monetary donations and donation of goods and services for use by the unit, and would also be(r~sponsible for the procurement of goods and services in support of the unit as they have under previous agreements. A copy of the proposed agreement is attached to this report. Honorable Mayor and Members of City Council June 4, 2007 Page 2 Attached is a resolution which authorizes a waiver of the City's sovereign immunity and authorizes the City Manager to execute the agreement with the Foundation for the mounted patrol unit. Recommended Action(s): Approve the accompanying resolution, and authorize the City Manager to execute the agreement, such agreement to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. B cham City Manager DLB:rbt Attachments c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. A. L. Gaskins, Chief of Police CM07-00062 AGREEMENT THIS AGREEMENT by and between THE CITY OF ROANOKE, VIRGINIA, a municipal corporation organized under the laws of the Commonwealth of Virginia ("City") and ROANOKE FOUNDATION FOR DOWNTOWN, INC. ("Foundation"), a non-stock corporation organized under the laws of the Commonwealth of Virginia, is dated July 1, 2007, for identification, WHEREAS, the parties to this Agreement desire that City maintain a mounted patrol unit ("Unit") within the Police Department of City to serve the residents of City: and WHEREAS, Foundation has for many years contributed and is willing to contribute to the extent provided herein to the well being of the Unit; NOW THEREFORE, the parties agree as follows: 1, The term of this Agreement shall be for one year, commencing July 1, 2007 and ending on June 30, 2008. This Agreement shall automatically renew for two (2) successive \ terms of one year each unless any party shall provide to the other party, at least sixty (60) days prior to the end of the initial term of any renewal term, written notice of the giver's intent not to renew the Agreement. 2, Foundation shall have no responsibility for the payment or reimbursement of any expense incurred hereunder except from monies provided herein by the annual operating funds, 3. Prior to July 1" of each year that this Agreement is in effect, City will prepare an annual operating budget for the Unit for the next fiscal year. City will be responsible for all operating expenses in excess of the annual operating funds unless expressly approved by Foundation. 4. City shall provide Foundation annual operating funds of $20,000 to be used for the benefit of the Unit. Foundation shall use reasonable efforts, in its sole discretion, to secure monetary donations and donations of goods and services for use by the Unit. To the extent goods and services are not donated, Foundation shall use City's informal procurement procedures for any goods or services for which payment is expected to exceed $500, In order to comply with such procurement procedures, Foundation will document price quotes from at least three (3) vendors, where possible, and secure goods and services at competitive rates. As and to the extent such operating funds are received Foundation will p ay all Unit expenses as submitted by City, excluding the officers' salaries and benefits and ordinary police equipment and uniforms, All decisions as to what types of goods and services are to be purchased with operating funds are solely the responsibility of City, and Foundation shall have no liability or responsibility for the goods and services purchased, 5, The parties recognize that the Unit shall be under the operational control of City and that the horses and all equipment donated to City shall be the sole property of City. To the extent permitted by applicable law, each party to this contract will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with the police activity contemplated under this contract, but nothing contained herein shall be construed as a waiver of the City's sovereign immunity, 6. In the event that Foundation fails or refuses to perform its duties hereunder, City shall, within forty-five (45) days of Foundation's failure or refusal of performance, give Foundation written notice of such failure or refusal of performance which notice shall completely and accurately describe the duty and the nature of Foundation's refusal or failure of performance. Within thirty (30) days of receipt of such notice, Foundation 2 shall undertake to perform or cause the performance of its said duty. No funds received from the service district tax shall be expended for purposes of this Agreement. 7. Any and all notices, requests or demands given or required to be given under this Agreement shall be in writing and mailed by registered or certified mail, return receipt requested, postage paid, or hand-delivered to the other party. Notice to City shall be provided to City Manager, 364 Municipal Building, 21 S Church Avenue, S.W" Roanoke, Virginia 24011. Notice to Foundation shall be provided to President, Downtown Roanoke Incorporated, 213 Market Street, Roanoke, Virginia 24011, 8, In the performance of this Agreement, Foundation shall not discriminate against any contractor, subcontractor, sublessee, employee, applicant for employment, or invitee, because of race, religion, color, sex, or national origin, except where race, religion, color, sex, or national origin is a bona fide qualification reasonably necessary to the normal operation of the party, 9. During the performance of this Agreement, Foundation agrees to: (i) provide a drug-free workplace for Foundation employees: (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition: (iii) state in all solicitations or advertisements for employees placed by or on behalf of Foundation that Foundation maintains a drug-free workplace: and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a speCific contract awarded to a contractor, the employees of whom are 3 prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract or Agreement. 10. By September 30th after each year this Agreement is in effect, Foundation shall make available to appropriate City personnel an accounting of fiscal year expenditures of those funds included in this Agreement. Upon request of City, foundation shall provide the City with an annual audited financial statement for Foundation, 11. This agreement shall not be amended or modified unless such amendment or modification is set forth in a written instrument executed by all parties to this agreement. ATTEST: CllY OF ROANOKE By: _______________________________ City Clerk Its: _______________________________ ROANOKE FOUNDATION FOR DOWNTOWN,INC. By: _______________________________ Witness Its: _______________________________ 4 Approved as to Form City Attorney Approved as to Execution City Attorney Appropriation and funds required for the Agreement certified: Director of Finance Date Account # _____________________________ 5 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S,W" Room 461 r.o, Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va.us JESSE A. HALL Director of Finance ema;]: jesse _hall@ci.roanoke.va.us June 4, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr" Council Member Honorable Beverly T. Fitzpatrick, Jr" Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W, Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: April Financial Report Attached is the monthly financial report through April, with discussion of revenue and expenditure trends for the first ten months of the fiscal year. Comments on revenue and expenditure trends are a follows: Revenues The City of Roanoke's adopted budget for fiscal year 2007 anticipated revenue growth of 7,1 %, General Fund revenues grew 7.4% through April compared to the prior fiscal year, as most revenues are growing as anticipated. Detailed comments on budgetary variances for our major revenues are addressed as follows: General Property Taxes increased 8,3% due in part to the collection of a non- recurring delinquent machinery and tools tax of approximately $887,000. In addition, Personal Property Tax revenue recognized from the annual assessments increased by 4.4% compared to fiscal year 2006, It should be noted that the Personal Property tax as reported through April is based on billed amounts since collection of the tax is not complete until after the May 31" due date. Revenue on the cash basis should closely follow these results, however. The Real Estate Tax also contributes to the increase due to growth in real estate -reassessments and new construction. The second semi-annual installment of the real estate tax was Honorable Mayor and Members of Council June 4, 2007 Page 2 due AprilS, 2007. This tax was expected to grow by approximately 7.6% in FY 2007, and actual growth met this expectation. Other Local Taxes increased 2.5% in the current fiscal year. Sales Tax growth through April totaled 7,3% compared to the same period during FY06. Sales Tax is performing well on a year-to-date basis, and is exceeding projections. The Cigarette Tax also contributed to the growth in this category due to the rate increase from 27 cents to 54 cents per twenty pack effective July 1, 2006. While this tax rate has produced growth compared to the prior year, it has not performed as well as anticipated and will under perform the revenue estimate in fiscal year 2007. Also adding to the growth in this category are increases in both Prepared Food and Beverage Tax and Transient Occupancy Tax revenues of 4.3% and 5.7%, respectively. Conversely, there has been a decrease in the Telecommunications revenues due to the timing of the receipt of revenues under the new program. The new state-established Telecommunications Tax went into effect January 1, 2007 with the first distribution to localities in March. This new tax was intended to be revenue neutral relative to the taxes it replaced, but collections of the new tax statewide are lower than anticipated. Revenues from telecommunications in general have been negatively impacted compared to last year as a result of the change in timing of receipt from the State versus when the revenues were received by the City directly from telecommunications businesses. By the close of the fiscal year when accruals are made, this timing difference will be rectified. The Virginia Department of Taxation will be auditing the implementation process in the future. Revenues from the Business, Professional, and Occupational License Tax (BPOL) are above the fiscal year 2007 adopted estimate, but are slightly lower than this time last year. Permits, Fees and Licenses decreased 5.8% compared to the same period in fiscal year 2006. This decline is due to a lower total value of properties on which building inspection permit fees have been obtained, Fines and Forfeitures increased 9.5% due in part to an increase in Collection Fees revenue. Higher revenue from General District Court fines due to an increased case load also contributed to the variance. . . . 1.1 ').'! It, I", Revenue from the Use of Money and Property increased 5S.4% due in part to a timing difference in the collection of Health Department rent and several leases being re-established at higher renewal rates. In addition, the City continues to benefit from higher interest rates. Honorable Mayor and Members of Council June 4, 2007 Page 3 Grants-in-Aid Commonwealth grew 12.4% in part due to a timing difference in the collection of personal property tax relief revenues. Also contributing to the increase are reimbursements to fund the costs of constitutional officers, AFDC Foster Care revenues, and funding for law enforcement through HB 599. These revenues have grown as expected based on state budgetary data, Internal Services grew by 10.1 % over fiscal year 2006 due in part to an increase in the school share of the comprehensive services act revenues. Also contributing to the variance is the timing between fiscal year 2007 and fiscal year 2006 recognition of the revenues for audit services provided to the schools and fire safety services provided to the airport. Miscellaneous Revenue increased 17.0% in the current fiscal year primarily due to the collection of a larger purchasing card rebate than in the prior year. Expenditures General Fund obligations as a whole increased 7.7%. The FY07 expenditure budget includes funding of approximately $1.2 million to cover contracts and purchase orders made during FY06 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May 2006. Additionally, General Fund expenditures of all departments are affected by a 4% pay raise effective July 1, 2006. Other than these items, which affect most categories of expenditures, variances between FY06 and FY07 are addressed as follows: Judicial Administration expenditures increased 13,1 % due in part to an increase in the number of juveniles housed at the Roanoke Valley Juvenile Detention Center in the current fiscal year. These expenditures have grown as expected based on the fiscal year 2007 budget. Public Safety expenditures increased 8.3% due to the aforementioned pay raise, as well as an increase in the cost of prison health care services and food. Health and Welfare expenditures increased 9.7% primarily due to higher foster care, special needs adoption, and daycare services expenditures as a result of a higher rate of child placement. Honorable Mayor and Members of Council June 4, 2007 Page 4 Parks, Recreation, and Cultural expenditures grew 11.8% due in part to the aforementioned pay raise. An increase in workers compensation expenditures as well as a professional contract for accreditation also contributed to the variance, This category of expenditures is growing as anticipated based on the adopted budget. Transfer to Debt Service Fund expenditures increased 7,5% primarily as a result of the Series 2006 A & B general obligation bond issuances, Debt payments for these series commenced in the current year. Nondepartmental expenditures increased 27.2% due to an increase in the amount of undesignated fund balance transferred to the Capital Projects, Civic Facilities, Market Building, and Greater Roanoke Transit Company funds. These transfers fluctuate from year to year based on the needs of each fund and availability of fund balance. Sincerely, Q~ A fUr Jesse A. Hall Director of Finance JAH:ca Attachments c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Acting Assistant City Manager Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Revenue Source General Property Taxes $ Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-In-Aid Federal Govemment Charges for Services Internal Services Miscellaneous Revenue Total $ July 1 - April 30 July 1 - April 30 Percentage 2005-2006 2006.2007 of Change 82,657,788 $ 89,535,052 8.3 % 51,538,894 52,851,004 2.5 % 1,017,665 959,048 -5.8 % 1,251,113 1,369,646 9.5 % 910,570 1.414,793 55.4 % 35,700,952 40,122,325 12.4 % 19.384 0.0 % 7,079,009 7,162,849 1.2 % 2.114,457 2,326,992 10.1 % 452.012 528,702 17.0 % 182,741,844 $ 196,270,411 7.4 % Revised Revenue Estimates 90,878,000 70,336,000 1,236,000 1,287,000 689,000 66.921,925 38.000 8,581,035 2,803,000 719,000 $ 243,488,960 Current Fiscal Year Percent of Revenue Estimate Received 98.5% 75.1% 77.6% 106.4% 205.3% 60.0% 0.0% 83.5% 83.0% 73.5% 80.6% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - April 30 July 1 - April 30 Percentage Unencumbered Revised Budget Expenditures 2006.2006 2006-2007 of Change Balance Appropriations Obllgeted General Government $ 9,810,101 $ 10,162,018 3.6 % $ 2,672,770 $ 12,834,788 79.2% Judicial Administration 5.397,583 6,106,946 13.1 % 1,567,640 7.674,586 79.6% Public Safety 46.418,976 50,250,364 8.3 % 10,037,532 60,287,896 83.4% Public Works 19,314,095 20,110,527 4.1 % 4,926,624 25,037,151 80.3% Health and Welfare 26,180,551 28,716,001 9.7 % 9,553,592 38,269,593 75.0% Parks, Recreation and Cultural 7,880,797 8,811,461 11.8 % 2,059.466 10,870,927 81.1% Community Development 5.015,444 5,168,867 3.1 % 959,095 6,127,962 84.3% Transfer to Debt Service Fund 17,634,793 18,963.990 7.5 % 278,582 19,242,572 98.6% Transfer to School Fund 46,731,014 49.129,415 5.1 % 10,539,628 59,669,043 82.3% Nondepartmental 5,879,787 7,478,273 27.2 % 2,291,378 9,769,651 76.5% Total $ 190,263,141 $ 204,897,862 7.7 % $ 44,886,307 $ 249,784,169 82.0% $ CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE TEN MONTHS ENDING APRIL 30, 2007 FY 2007 Operating Revenues Rentals Event Expenses Display Advertising Admissions Tax Electrical Fees Novelty Fees Facility Surcharge Charge Card Fees Commissions Catering/Concessions Other $ 499,620 184,773 85,503 254,858 17,498 38,965 197,226 47,901 40,303 645,755 425 Total Operating Revenues 2,012,827 Operating Expenses Personal Services Operating Expenses Depreciation 1,701,591 1,501,640 444,852 Total Operating Expenses 3,648,083 Operating Loss (1,635,256) Nonoperating Revenues/(Expenses) Interest on Investments Transfer from General Fund Transfer from General Fund - Victory Stadium Transfer to Debt Service Fund Interest and Fiscal Charges Arena Ventures Contractual Penalties Viper Hockey Performance Bond Miscellaneous ", "'1 '. . /. ~ ,"" , 31,441 1,553,994 (63,369) (78,222) 65,254 7,212 Net Nonoperating Revenues 1,516,310 Net Loss $ (118,946) 2 FY 2006 $ 598,706 133,373 114,170 375,628 8,775 84,389 310,004 72,604 61,377 887,267 6,246 2,652,539 1,726,974 1,780,781 454,915 3,962,670 (1,310,131) 42,825 803,346 125,841 (64,869) (78,285) 133,585 3,526 965,969 $ (344,162) CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE TEN MONTHS ENDING APRIL 30, 2007 FY 2007 FY 2006 Operating Revenues Market Garage $ 312,960 $ 334,967 Elmwood Park Garage 421,964 439,158 Center in the Square Garage 198,928 179,683 Church Avenue Garage 510,577 538,945 Tower Garage 390,541 381,267 Gainsboro Garage 106,375 101,880 Williamson Lot 106,903 69,960 Norfolk Avenue Lot 15,673 Higher Ed Center Lot 42,573 40,561 Market Lot 28,222 38,000 Elmwood Lot 69,790 67,094 Warehouse Row Lot 39,234 21,171 West Church/YMCA Lots 19,703 25,926 Total Operating Revenues 2,247,770 2,254,285 Operating Expenses Operating Expenses 852,754 941,327 Depreciation 551,124 477,492 Total Operating Expenses 1,403,878 1,418,819 Operating Income 843,892 835,466 Nonoperating Revenues (Expenses) Interest on Investments 114,222 72,559 Miscellaneous 43,997 I nterest and Fiscal Charges (233,497) (250,135) Net Nonoperating Expenses (75,278) (177,576) Net Income $ 768,614 $ 657,890 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE TEN MONTHS ENDING APRIL 30, 2007 FY 2007 FY 2006 Operating Revenues Retail Space Rental $ 222,378 $ 230,452 Total Operating Revenues 222,378 230,452 Operating Expenses Operating Expense 233,252 249,806 Depreciation 78,327 6,418 Total Operating Expenses 311,579 256,224 Operating Loss (89,201) (25,772) Nonoperating Revenues I nterest on Investments 20,186 2,952 Transfer from Capital Projects Fund 474,300 Transfer from General Fund 280.500 17,500 Miscellaneous 130 Total Nonoperating Revenues 774,986 20,582 Net Income/(Loss) $ 685,785 $ (5,190) 4 ~,) hU<JC- cff0/p",-Uj CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 2007 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2007. CONSOLIDATED FUNDS BALANCE AT MAR 31, 2007 $85,128,305.29 RECEIPTS $37,990,354.80 DISBURSEMENTS $31,458,217.22 BALANCE AT APR 30, 2007 $91,660,442.87 BALANCE AT APR 30, 2006 $113,672,475.75 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30,2007. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: COMMERCIAL HIGH PERFORMANCE MONEY MARKET COMMERCIAL PAPER LOCAL GOVERNMENT INVESTMENT POOL WACHOVIA MONEY MANAGEMENT ACCOUNT SUNTRUST INSTITUTIONAL MONEY MARKET U. S, AGENCIES VIRGINIA AIM PROGRAM (U. S, SECURITIES) VIRGINIA SNAP PROGRAM (U, S. SECURITIES) TOTAL $30,914.09 3,859,907.65 800,000.00 1,460,896,46 28,542,729,37 10,519,474,54 5,079,750,00 18,500,000.00 15,474,344.96 7,392,425.80 $91,660,442,87 MAY 17, 2007 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TEN MONTHS ENDED APRIL 30, 2007 FY 2007 FY 2006 Additions: Employer Contributions $ 8,730,496 $ 6,678,842 Investment Income Net Appreciation in Fair Value of Investments 40,364,596 31,944,939 Interest and Dividend Income 10,071,765 4,137,391 Total Investment Income 50,436,361 36,082,330 Less Investment Expense 304,265 284,058 Net Investment Income 50,132,096 35,798,272 Total Additions $ 58,862,592 $ 42,477,114 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 19,511,090 322,330 $ 19,833,420 $ 18,046,653 310,457 $ 18,357,110 Net Increase 39,029,172 24,120,004 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance April 30 334,232,043 $ 373,261,215 318,675,367 $ 342,795,371 6 CITY OF ROANOKE PENSION PLAN BALANCE SHEET APRIL 30, 2007 FY 2007 FY 2006 Assets Cash $ 889,608 $ 190,630 Investments, at Fair Value 374,395,525 344,443,840 Due from Other Funds 1,912 1,431 Total Assets $ 375,287,045 $ 344,635,901 Liabilities and Fund Balance liabilities: Due to Other Funds Accounts Payable $ 1,993,227 32,603 $ 1,840,530 Total Liabilities 2,025,830 1,840,530 Fund Balance: Fund Balance, July 1 Net Gain - Year to Date 334,232,043 39,029,172 318,675,367 24,120,004 Total Fund Balance 373,261,215 342,795,371 Total Liabilities and Fund Balance $ 375,287,045 $ 344,635,901 7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N, HARTMAN Deputy City Clerk CECELlA R 1YREE Assistant Deputy City Clerk ""~ ~~~. . -0<- ~@ , STEPHANIE M. MOON, CMC City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No, 37793-060407 on second reading, rezoning five tracts of land located on Highland Farm Road and Ferncliff Avenue, N. W., to permit the redevelopment of the William Fleming High School campus. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting which was held on Monday, May 21, 2007, also adopted on second reading on Monday, June 4, 2007, and will be in full force and effect ten days following the date of adoption of its second reading. Sincerely, J.t.;1...... ~~rn. hJ~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment Darlene L, Burcham June 6, 2007 Page 2 pc: Shree Vinayak LLC, 3315 Ordway Drive, N. W:, Roanoke, Virginia 24017 Johnson & Johnson Vision Products Inc., 7500 Centurion Parkway, Jacksonville, FL 32256 Winn Limited Partnership, 26265 Glenwood Avenue, Raleigh, North Carolina 27608 Ferncliff South, Housing Management, 601 S, Belvidere Street, Richmond, Virginia 23220 Freeway Partners, LLC, p, O. Box 6120, Lynchburg, Virginia 24505 Doris Scott, et al Trustees, 1146 Freeport Road, Pittsburgh, Pennsylvania 15238 Horace Fralin, et als Partners, P. O. Box 20069, Roanoke, Virginia 24018 VC Roanoke LLC, 11 South 12th Street, Richmond, Virginia 23219 SRC Virginia Inc., 2206 Montauk Road, N. W., Roanoke, VA 24017 Kansas Blair King, 2062 Routt Road, N. W" Roanoke, Virginia 24017 Valerie Garner, 2264 Mattaponi Drive, N. W" Roanoke, Virginia 24017 Roanoke City Schools, 40 Douglass Avenue, N. E., Roanoke, Virginia 24012 Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney 'vl t..~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of June, 2007. No. 37793-060407. AN ORDINANCE to amend ~36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone five tracts of land located on Highland Farm Road, N.W., and Femcliff Avenue, N.W., and identified by Official Tax Nos, 6460102, 6460103, 6472207, 6472208 and 6472209, from INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. WHEREAS, the City of Roanoke, represented by Darlene L. Burcham, City Manager, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to have the hereinafter described properties rezoned from INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to permit the redevelopment of the William Fleming High School campus, such redevelopment to include a new approximately 295,000 square foot main high school building, an approximately 3,000 seat sports stadium, three new ballfields, two practice fields, tennis courts, an approximately 3,362 square foot new employee health center building located along Femdale Drive, and two new parking areas to the north and south of the new high school building. The existing Lawson Hall and the William Ruffner Middle School buildings will remain. The classroom wing (west) will have a parapet height of approximately 33 feet, and the gym and theater in the east wing will have a parapet height of approximately 40 feet. The stadium is estimated to be 33-34 feet high, but will not exceed 40 feet high, Q-CoR-Burcham-Rezone & Amend - William Fleming - nigh school & sports stadium 6-4-07 and the stadium will have four light poles at a height of approximately 70-75 feet each. The exterior of the school will be brick and metal; WHEREAS, the City Planning Commission, after giving proper notice to all . concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on May 21, 2007, after due and timely notice thereof as required by 936.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, City Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare, and good zoning practice require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that 936.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that five tracts of land located on Highland Farm Road, N,W., and Ferncliff Avenue, N,W., more specifically described as 3601 Ferncliff Avenue, N,W., and identified by Official Tax Nos. 6460102, 6460103, 6472207, 6472208 and 6472209, be, O-CoR-Burcham-Rezone & Amend - William Fleming - nigh school & sports stadium 64-07 and are hereby rezoned froin INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to permit the redevelopment of the William Fleming High School campus, as set forth in the Application for Rezoning - Amended Application No, I of the City of Roanoke, represented by Darlene 1. Burcham, filed in the Office of the '\' Department of Planning Building and Economic Development on March 30, 2007. ATTEST: , m. lYtorw City Clerk. O-CoR-Burcham-Rezone & Amend - William Fleming - nigh school & sports stadium 6-4-07 .. CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W" Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Archifl'ctural Review Board Buard uf Zunin~ Appeals PlanninA Commission Honorable C, Nelson Harris, Mayor Honorable David B, Trinkle, Vice Mayor Honorable Alfred T, Dowe, Jr., Council Member Honorable Beverly T, Fitzpatrick, Jr., Council Member Honorable Sherman p, Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: May 21, 2007 Request from the City of Roanoke, represented by Darlene L, Burcham, City Manager, to rezone five tracts of land located on Highland Farm Road, NW" and Ferncliff Avenue, NW., more specifically described as 3601 Ferncliff Avenue, NW., and identified by Official Tax Nos. 6460102, 6460103, 6472207,6472208 and 6472209, from INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to permit the redevelopment of the William Fleming High School campus, such redevelopment to include a new approximately 295,000 sJ, main high school building, an approximately 3,000 seat sports stadium, three new ballfields, two practice fields, tennis courts, an approximately 3,362 sJ, new employee health center building located along Ferndale Drive, and two new parking areas to the north and south of the new high school building. The existing Lawson Hall and the William Ruffner Middle School buildings will remain. The classroom wing (west) shall have a parapet height of approximately 33 feet, and the gym and theater in the east wing will have a parapet height of approximately 40 feet. The stadium is estimated to be 33-34 feet high, but will not exceed 40 feet high and the stadium will have four light poles at a height of approximately 70-75 feet each. The exterior of the school will be brick and metal panels. Planning Commission Public Hearing/Recommendation Planning Commission public hearing was held on Thursday, April 19, 2007. The Commission found the application to rezone Official Tax Nos. 6472207, 6472208, & 6472209 from ROS to INPUD and to amend the INPUD for Official Tax Nos, 6460102 and 6460103 for the demolition and reconstruction of William Fleming High School to be consistent with Vision 2001-2020 and the Peters Creek North Neighborhood Plan, By a vote of 5-0 (Mr. Williams absent and Mr. Rife abstaining), the Commission recommended that City Council approve the request. Respectfully submitted, .~~ Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Application Information Request: INPUD Amendment and Rezoning Applicant: City of Roanoke Representative: N/A Site 3601 Ferncliff Avenue, N.W. Address/Location: Official Tax Nos.: 6460102 & 6460103 (INPUD Amendment); 6472207, 6472208, & 6472209 (Rezonin!.] from ROS to INPUD) Site Area: 61.3 Acres Total Existing Zoning: INPUD, Institutional Planned Unit Development and ROS, Recreation and Open Space District Proposed Zoning: INPUD, Institutional Planned Unit Development District Existing Land Educational Facilities, Middle/Secondary & Educational Use: Facilities, Nonindustrial Trade School Proposed Land Educational Facilities, Middle/Secondary & Educational Use: Facilities, Nonindustrial Trade School Neighborhood Peters Creek North Neighborhood Plan Plan: Specified Future Park/Open Space/Public (6460102 & 6460103) and Land Use: Multifamily (6472207,6472208, & 6472209) Filing Date: Original Application: January 30,2007, Amended Application No, 1: April 9, 2007 Background The applicant is requesting to demolish and reconstruct the William Fleming High School campus, This will be the first development plan for the facility as the property was comprehensively rezoned to an INPUD in December of 2005. The first phase of construction would be the 297,000 square foot higl:1 school. The school would be a maximum of forty (40) feet in height and constructed of brick, pre-cast concrete, glass, metal panels and architectural Concrete Masonry Units. Once complete, the existing high school would be demolished and construction of parking facilities and athletic fields would begin including a 161 space faculty, staff and bus parking lot off Ordway Drive NW; a 353 space student, event and visitor parking lot off Ferncliff Avenue, N.W., a 3,000 seat stadium with a maximum height of 40 feet; three ball fields; six tennis courts; and two practice fields. A 3,362 square foot City school employee health clinic would also be constructed, William Ruffner Middle School, Lawson Hall and their associated parking would be retained. 1 Considerations Surroundinq Zoninq Districts and Land Use: Zoning District Land Use North ROS, Recreation and Open Countryside Golf Course and an apartment Space District & RMF, complex. Residential Multifamily District South CLS, Commercial-Large Site Vacant Home Depot out parcels and other retail District sales establishments. East 1-1, Light Industrial District and Johnson & Johnson building and hotels. CLS, Commercial-Large Site District West RMF, Residential Multifamily An apartment complex and two vacant parcels, District and RM-2, Residential Mixed Density District Compliance with the Zoninq Ordinance: The proposed development plan complies with all regulations set forth in the City's Zoning Ordinance for dimensional standards within the district, parking, and buffer yards. All other components will be required to meet the regulations of the Zoning Ordinance during the comprehensive plan review process. Stadium lighting will be required to obtain a special exception from the Board of Zoning Appeals. Conformity with the Comprehensive Plan and Neiqhborhood Plan: Providing quality educational facilities for the citizens of Roanoke is a high priority, A well planned facility not only provides a place to educate the community's youth but provide education and recreation to citizens of all ages and with a variety of interests. The flexibility of the space proposed in this application could easily be used for a multitude of activities and events for the community, Both plans emphasize the importance of improving the City's infrastructure and providing a variety of safe transportation options. Addressing the lack of sidewalks, curb and gutters is a major priority for Peters Creek' residents. The development plan calls for the construction of a sidewalk along the subject property's frontage on Ferncliff Avenue, NoW., providing a missing link in pedestrian circulation, The following policies of Vision 2001-2020 are relevant in the consideration of this application: · PE P4. Quality Education. Roanoke's school system will be known for its quality education that prepares students for the workplace or with the skills 2 and knowledge needed to succeed in higher education. Roanoke will maintain and improve its high-quality public education facilities and programs at all levels. . PE P2. School Facilities. School facilities are important community facilities, The location of new school facilities will be carefully planned to enhance the surrounding community and adhere to the City Design principles recommended. . PE P4. Community learning centers. Roanoke will encourage the efficient use of public schools by co-location of education, lifelong learning, and recreation programs in school facilities, making them community learning centers. The following recommendations of the Peters Creek North Neighborhood Plan are relevant in the consideration of this application: . Economic Development o Ferncliff Avenue: Pedestrian connections should be provided to existing residential areas and hotels. . Infrastructure: o Improve sidewalk/curb system. o Improve traffic circulation and connections. o When developing curb and sidewalk: . Concentrate new infrastructure on improving pedestrian circulation to important destinations. . Require developers to install new sidewalk and curbs at rezoning in a manner consistent with current city policy. . Provide planting strips at least six (6) feet wide when new sidewalks and curbs are installed. . Quality of Life o Improve non-motorized transportation and circulation in the neighborhood. Conformity with Vision 2001-2020's Design Principles: Design Principles Application's Conformity Sidewalks should be provided on both A five (5) foot sidewalk will be provided sides of the street. on the William Fleming side of Ferncliff Avenue, N,W. Street pavement width should be The City's Transportation Manager {educed or center medians should be recommends a 66' right-of-way for provided to provide refuge for Ferncliff Avenue, NW. to pedestrians. accommodate a landscaped center median, The applicant is proposing a 57' riqht-of-wav. Planting strips should be included A six (6) foot planting strip has been between the sidewalk and the curb to provided, accommodate street trees. 3 Large public and institutional buildings The new high school is set back from should generally have deeper Ferncliff Avenue, NW, to setbacks. accommodate construction while the existinq buildinq is still in use. Building fronts and entrances should The school's main entrance will be face the street. oriented towards the street. City Department Comments: The City's Transportation Manager proposed three modifications to the INPUD development plan. These modifications are as follows with the applicant's response in italics: . The two proposed entrances should be combined into one entrance and located further from the existing entrance at Ruffner. As an alternative, the entrance at Ruffner may be relocated or modified to improve the existing condition. The entrance to William Ruffner has been significantly reduced providing greater separation between this entrance and the new William Fleming entrance. . Additional right of way should be preserved or dedicated along Ferncliff Avenue, N,W., and Ferndale Drive, N.W, Given the volume of school traffic and potential development in the vicinity of the school, improvements will likely be required to provide, at a minimum, turn lanes on Ferncliff Avenue, NW. The applicant is proposing a 57' right-of-way for Ferncliff Avenue, N. W. This would add 2.5' of pavement to the roadway, a 2.5' curb and gutter, a 6' planting strip, a 5' sidewalk and a 0.5' right-of-way edge. According to the City's Transportation Manager, a 66' right-of-way should be provided to meet the City's draft Street Design Guidelines. The additional nine (9) feet of right-of-way would allow a nineteen (19) foot landscaped median to be added in the future. . Ferndale Drive should be connected to Ordway Drive to facilitate traffic flow around the school without requiring vehicles to use Hoback Drive or Hershberger Road. The applicant has not proposed any changes to this area which would preclude the future connection of these streets. Planninq Commission Public Hearinq: The Planning Commission discussed the following at their public hearing on April 19,2007, 1, The Planning Commission asked how the height of the stadium's lights compared to Patrick Henry High School. The applicant responded that Patrick Henry would have six (6) poles at fifty-five (55) feet to sixty (60) feet in height while William Fleming would have four (4) poles at seventy- five (75) feet in height. Staff added that stadium lighting must go before the Board of Zoning Appeals for a Special Exception. 4 2. The Planning Commission asked if the project would be phased, The applicant said it would with the construction of the high school first, the demolition of the existing high school second and the construction of parking and athletic fields last 3. The Planning Commission asked how the applicant had addressed the City's Transportation Manager's request to connect Ordway Drive and Ferndale Drive. Staff responded that while applicant is not dedicating any right-of-way, they are also not proposing any changes that would preclude the connection at a later date. One (1) member of the public spoke in regards to this application. He asked who was responsible for determining the effects of the school and the 3,000 seat stadium on traffic. Staff responded that the City's Transportation Manager was responsible for that determination and that the results of his review did not raise concern over an increase in traffic from the current volumes as the same number of students and teachers would be accessing the site. 5 APPLICATION REZONING Date: March 30, 2007 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853-1730 Fax: (540) 853-1230 . ". (;':,-'_-':':"~,:~;~;, '/Jt';:~',~;;-' ,:"~--,-"':,-,,...., ,'b/ 9ri~!ri~J~P!'licatimL't~'~ ~;r'Bl>;i;.::,~; :~ir1;SJ~~~~~?{,~'F ;!l.,~~:;<1;~: ';\;'~:-t?4~ X Ain~hded f-pp!icati6~; , . ~~::f~;~'fi;\:/Et~.:~;i,~ All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for rezoning for the property located at: Property Address(es): 3601 Ferncliff Avenue, NW. Official Tax No(s): 6460102,6460103,6472207,6472208,6472209 Existing Zoning: INPUD and ROS Requested Zoning: INPUD Proposed land use: hiqh school and school sports stadium Name of ApplicanUContact Person: City of Roanoke/Darlene L. Burcham Mailing Address: 215 Church Avenue, S,w., Roanoke, VA 24011 Telephone: (540) 853-2333 Fax: ( ) E-mail: darlene.burcham@roanokeva,gov Applicant's Signatur~ lnM! ~ ,A-cr1~~ ~L7'f ~Ab€~ 'fc'e. O:>~IIo\V~)-y bGIICl--CPMiOrJf Property Owner's Name: Same as above Mailing Address: Telephone: ( ) Fax: ( ) E-mail: Property Owner's Signatur~~~ ACT"II'..J G.A% L~ Cn't MJ>.V Ab ~ f'V~ co ,U.,l.\ u'l"f DE V~l.OPAA1*'r Applicant's Report The proposed zoning amendments will permit the redevelopment of William Fleming High School with a new building and associated accessory uses. The use and scale of the high school campus is such that it is only permitted in the INPUD district. The majority of the property, comprised of parcels 6460103 & 6460102, is zoned INPUD. This application is to have an INPUD development plan adopted for this portion of the property. Three smaller parcels to the north of the school, identified as parcels 6472207, 6472208, & 6472209 are zoned ROS and this application proposes rezoning these parcels to INPUD, with the development plan also applicable to this portion of the site. All five parcels will be combined into a single parcel of approximately 61.3 acres, The site will contain a new 297,000 s,f. main high school building, a 3,000-seat sports stadium, three new ball fields, two practice fields, and tennis courts. A 3,362 s.f. new employee health center building will be located to the west of the existing Lawson Hall. The existing Lawson Hall (40,000 s.f.) will remain. The William Ruffner Middle School building will also remain. Two new parking areas are proposed to the north and south of the new high school building. The INPUD development plan meets the requirements of section 36.2- 327(e) of the Zoning Ordinance, Items (1) through (6) underthis section are shown on the "William Fleming High School Proposed INPUD Development Plan," prepared by Caldwell White Associates, revised March 29, 2007, attached as Exhibit 2. Information about infrastructure (Item (7)) is shown on page 2 of this exhibit. Information for Item (8) to . demonstrate the compatibility of structures with the character and appearance of the surrounding neighborhood is provided below, The classroom wing (west) has a parapet height of approximately 33 feet. The gym and theater in the east wing will have a parapet height of approximately 40 feet. This height is comparable to adjacent properties such as Johnson & Johnson and Burlington Coat Outlet and lower than two of the nearby hotels. The stadium is estimated to be 33-34 feet high. Final design of the stadium has not been determined, but will not exceed 40 feet. The stadium will have four light poles at 70-75 feet each, The stadium lighting is subject to special exception review and approval by the Board of Zoning Appeals. The exterior of the school will be brick and metal panels. The nearby commercial, industrial and retail uses also use these materials. ('i'h?. C~:l.'1J"", ~~'IIII m ; i Ii.. ]:11 IlIl: + I _ ~:I' w ."1' II. ~~ I 'IP. 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Page 1 of 1 \ " , \" , , '. -'''.'0., , '" '" ..' ./ " .// .._..,~,./ http:// gis/servlet/com.esri,esrimap.Esrimap?ServiceName=rnke&ClientV ersion=3.1 &F orm=True&.., 01/25/2007 .f . , EXHIBIT 4 Adjoining Property Owner Listing William Fleming High SchoollNPUD Request 3601 Ferncliff Avenue, NWTax Nos. 6460102, 6460103, 6472207, 6472208 Tax Number/Propertv Address Owner's Name/Mailinq Address 6460104 Shree Vinayak LLC 2727 Ferndale Drive, NW 3315 Ordway Drive, NW Roanoke,VA 24017 6460101 Johnson & Johnson Vision Products 2797 Frontage Road, NW Inc. 7500 Centurion Parkway - D FNAC Jacksonville, FL 32256 6450121 Winn Limited Partnership Ordway Drive, NW 26265 Glenwood Avenue, Suite 200 Raleigh, NC 27608 6440120 Ferncliff South 3666 Ferncliff Avenue, NW 601 S. Belvidere St Housing Management Richmond, VA 23220 6450101 Freeway Partners, LLC 3550 Ferncliff Avenue, NW POBox 6120 Lynchburq, VA 24505 6450104 Doris Scott, et ai, Trustees 2845 Hershberger Road, NW 1146 Freeport Road Pittsburgh, PA 15238 6440116 Horace Fralin, et als Partners 3533 Ferncliff Avenue, NW POBox 20069 Roanoke, VA 24018-0503 . 6440101 VC Roanoke LLC Ferncliff Avenue, NW 11 South 12th Street Richmond, VA 23219 6472302 City of Roanoke 2100 Countryside Drive, NW 6472101 SRC Virginia Inc. 2201 Montauk Road, NW 2206 Montauk Road, NW Roanoke,VA 24017 6401205 Kansas Blair King 2062 Routt Road, NW Roanoke,VA 24017 The Roanoke Times Roanoke, Virginia Affidavit of Publication NonCE OF PUBLIC HEARING . Authorized ~ ~ Signature'__/~7lf___ The Council of the City of ' ,Roanoke will hold a public I hearing on Monday, May 21, ' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - 2007, at 7:00 p.m., or as - - - - soon thereafter as the' matter may be heard,ln the , Council Chamber, fourth' floor, In the Noel C. Taylor! Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to i consider the folJowlng: j . Request from City of Roanoke, represented by Darlene l. Burcham, City Manager, to rezone five' tracts of land located on' Highland Farm.Road, N.W., ' and FerncllffAvenue, N.W., more specifically described , as 3601 Ferncllff Avenue, N.W., and identified by Official Tax Nos. 6460102, 6460103,6472207, 6472208 and 6472209, from INPUD, Institutional' Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to j permit the redevelopment of I the WHllam Fleming High' School campus, such redevelopment to include a new approximately 295,000 s.f. main high school. building, an approximately 3,000 seat sports stadium, three new ballfields, two' practice fields, tennis courts, I an approximately 3,362 s.f. new employee health center \ bulldlng.located along I' Ferndale Drive, and two new parking areas to the north ! and south of the new high ~ school building: The existing Lawson Hall and ttie WilHam Ruffner Middle School buildings will remain. The classroom wing (west) will have a parapet height of ',approximately 33 feet; and .thegym and theater In the .east wing will have a para p et h ei ght 0 f lapproxlmately40feel. The; Istadlum 15 estimated to be ' 133-34 feet high, but wfU nol exceed 40 feet high, and the stadium will have four light poles at a height of, approximately 70-75 feel; each. The exterior of the school will be brick and: metal panels. A copy of the application 15 available for review In the Office of the City Clerk,; Room 456...Noelt-_ T"".....I Municipal Building, 215 Church Avenue, S.W.,I Roanoke, Virginia. I All parties in interesland/ citizens may appear on the above date and be heard on the matter. If you are a[ I personwllh a disability whO I needs accommodaUons for TOTAL COST: 580,14 this hearlng,:please contact! FILED ON' 05/11/07 I Ihe City Clerk's Offlce, at., , 853-2541,. before noon on - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - ~~e~~~r~~~g:~~i~h~~:~::I- - - - 2nd day of May, 2007. I Stephanie M. Moon, I I City Clerk. (10252906) J, Billing Servi es-- Kg>resencatlve :;! p !l3 "" ~ ~ ...... -.;] 5i! ...... ...... ~ The Roanoke Times STEPHANIE M, MOON CITY OF ROANOKE CLERK'S OFFICE 215 CHURCH AVE SW RM 456 NOEL C, TAYLOR MUNICIPAL BLDG. ROANOKE VA 24011 REFERENCE, 32143302 10252906 NOTICE OF PUBLIC HEA State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vi~~}nia. Sworn and subscribed before me this _t1bt__day of May 2007. Witness my hand and o ficial seal. LJ1.,_~~_ __' _ Notary Public iSSi~i-~~ires ~~~~jj______. " -' .', PUBLisHED ON. 05/04 05/11 \, :' "\ \ ~'1 , ,- NOTICE OF PUBLIC HEARING The Council ofthe City of Roanoke will hold a public hearing on Monday, May 21,2007, at 7:00 p,m" or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W" Roanoke, Virginia, to consider the following: Request from City of Roanoke, represented by Darlene L. Burcham, City Manager, to rezone five tracts ofland located on Highland Farm Road, N, W., and Femcliff Avenue, N.W., more specifically described as 3601 Femcliff Avenue, N,W., and identified by Official Tax Nos, 6460102, 6460103, 6472207, 6472208 and 6472209, from INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to permit the redevelopment of the William Fleming High School canlpus, such redevelopment to include a new approximately 295,000 s,f. main high school building, an approximately 3,000 seat sports stadium, three new ballfields, two practice fields, tennis courts, an approximately 3,362 s,f. new employee health center building located along Femdale Drive, and two new parking areas to the north and south of the new high school building. The existing Lawson Hall and the William Ruffner Middle School buildings will remain. The classroom wing (west) will have a parapet height of approximately 33 feet, and the gym and theater in the east wing will have a parapet height of approximately 40 feet. The stadium is estimated to be 33-34 feet high, but will not exceed 40 feet high, and the stadium will have four light poles at a height of approximately 70-75 feet each. The exterior of the school will be brick and metal panels, A copy of the application is available for review in the Office ofthe City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S,W" Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. 'Ifyou are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above, :.' ;t"T-;-''I:"' GIVEN under my hand this 2nd day of May ,2007. City Clerk. K:\:-<QTICES\N.REZONE 5 TRACTS HIGHLAND FARM, FERNCLlFF ETe. WILLIAM FLEMING 5-21-Q7,DOC Notice to Publisher: Publish in the Roanoke Times once on Friday, May 4, 2007 and May II, 2007. Send bill and affidavit to: Stephanie M. Moon, City Clerk 215 Church Avenue, S. W" Room 456 Roanoke, Virginia 24011 (540) 853-2541 ....~ '" CITY OF ROANOKE . OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M, MOON, CMC City Clerk May 15, 2007 CECELIA R. TYREE, Assistant Deputy City Clerk File #51 Shree Vinayak, LLC Johnson & Johnson Vision Products, Inc. Winn Limited Partnership Ferncliff South Housing Management Freeway Partners, LLC Doris Scott, et ai, Trustees Horace Fralin, et ai, Partners VC Roanoke, LLC SRC Virginia, Inc. Kansas Blair King Valerie Garner, Countryside NA Superintendent's Office, Roanoke City Public Schools Ladies and Gentlemen: Pursuant to provisions of Resolution No, 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, May 21, 2007, at 7:00 p.m" or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C, Taylor Municipal Building, 215 Church Avenue, S, W., on the request of the City of Roanoke that five tracts of land located on Highland Farm Road and Ferncliff Avenue, N. W" be rezoned from INPUD, Institutional Planned Unit Development District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, to permit the redevelopment of the William Fleming High School campus, This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Economic Development at 540-853-1730, If you would like to receive a copy of the report of the City Planning Commission, please " call the City Clerk's Office at 540-853-2541. Sincerely, ~,~''7~ City Clerk SMM:snh Names and addresses: Shree Vinayak, LLC Johnson & Johnson Vision Products, Inc. Winn Limited Partnership Ferncliff South Housing Management Freeway Partners, LLC Doris Scott, et ai, Trustees Horace Fralin, et ai, Partners VC Roanoke, LLC SRC Virginia, Inc. Kansas Blair King Valerie Garner, Countryside NA Superintendent's Office, Roanoke City Public Schools APPLICATION TO CONDITIONALLY REZONE William Fleming High School Campus 3601 Ferncliff Avenue, NW" Tax Nos. 6460102, 6460103, 6472207, 6472208 and 6472209 ) ) AFFIDAVIT ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) CITY OF ROANOKE The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge, Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 26th day of March, 2007, notices of a public hearing to be held on the 19th day of April, 2007, on the request captioned above to the owner or agent of the parcels as set out below: Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 26th day of March, 2007, Notary Pu blic My Commission Expires: . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S, W., Room 456 Roanoke, Virginia 24011-1536 Te1epho~e: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R 1YREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: On motion, duly seconded and unanimously adopted, Council at its regular . meeting held on Monday, June 4, 2007, agreed to delay implementation of the proposed parking rate increases until its regular meeting on September 4, 2007, in order to allow the City Administration an opportunity to continue to discuss the issue with the downtown business community. Sincerely, ~M.~ Stephanie M. Moon, CMC City Clerk SMM:ew. Attachment pc: Jesse A. Hall, Director of Finance R, ,Brian Townsend, Acting Assistant City Manager for Community Development Sherman M, Stovall, Director, Office of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1S36 Telephone: (540) 853.2541 Fax: (540) 853-1145 E-mail: cJerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R, TYREE Assistant Deputy City Clerk June 6, 2007 Ms, Christy L. Cooper 3731 Cove Road, N. W, Roanoke, Virginia 24017 Dear Ms. Cooper: At a regular meeting of the Council of the City of Roanoke held on Monday, June 4, 2007, you were appointed as a member of the Fair Housing Board for a term ending March 31,2010, Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. . Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., prior to serving in the capacity to which you were appointed, Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Christy L. Cooper June 6, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Fair Housing Board. Sincerely, ~ ;n, h-J Q(J-yv Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Angie Williamson, Secretary, Fair Housing Board Sheila N, Hartman, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City ,Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of June 2007, CHRISTY L. COOPER was appointed as a member of the Fair Housing Board for a term ending March 31, 2010. Given under my hand and the Seal of the City of Roanoke this sixth day of June 2007. - In, '1~(Jyv City Clerk .p~ '* CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roauoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clt'rk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC Acting City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 6, 2007 Ms. Amy M. Naff 2819 Floraland Drive, N, W, Roanoke, Virginia 24012 Dear Ms. Naff: At a regular meeting of the Council of the City of Roanoke held on Monday, June 4, 2007, you were appointed as a member of the Roanoke Arts Commission for-a term ending June 30, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 4S6 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." . K:\oath and leaving service\Art~ Commission\Amy M Naff oath.doc Ms. Amy M. Naff June 6, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, ~~:2:~M~OOW City Clerk SMM:ew Enclosures pc: Wyona M. Lynch-McWhite, Chair, Roanoke Arts Commission, 2012 Berkley Avenue, S. W" Roanoke, Virginia 24015 Wanda McGill, Secretary, Roanoke Arts Commission Sheila N, Hartman, Deputy City Clerk K:\oath and leaving service\Arts Commission\Amy M Naff oath.doc CITY OF ROANOKE ) ) To-wit: ) COMMONWEALTH OF VIRGINIA I, Stephanie M, Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of June 2007, AMY M. NAFF was appointed as a member of the Roanoke Arts Commission for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this sixth day of June 2007. . h1. MtrN City Clerk I K:\oath and leaving service\Arts Commission\Amy M NarC oath.doc ~~ ..'~~.:! "\ . 'IL ........ -:. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S, W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1 145 E~mail: clerk@roanokeva.gov SHEILA N, HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R TYREE Assistant Deputy CIty Clerk June 6, 2007 William M. Hackworth City Attorney Roanoke, Virginia DearMr. Hackworth: At the regular meeting of the Council of the City of Roanoke held on Monday, June 4, 2007, the Council requested that a measure be prepared appointing Richard E. Huff, II, to fill the unexpired term of John B. Williamson, III, as a Director of the Western Virginia Water Authority, ending March 1, 2008 Sincerely, ~"h,.~~ Stephanie M, Moon, CMC City Clerk SMM:ew