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Home My WebLink AboutCouncil Actions 06-18-07 Do we 37802-067807 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 18, 2007 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. (Council Member Wishneff was absent.) The Invocation was delivered by Council Member Alfred T. Dowe, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, June 21,2007, at 7:00 p.m., and Saturday, June 23, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 1 AN NOU NCEM ENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT ATTHE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 2 3. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-l A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-2 A communication from Alfred T. Dowe, Jr., Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.2-3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4 Report of qualification of Jason L. Moore as a member of the Fair Housing Board, for a term ending March 31, 2010; and Amy M. Naff as a member ofthe Roanoke Arts Commission, for a term ending June 30,2010. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 3 5. PETITIONS AND COMMUNICATIONS: a. Recommendation of the Clerk of Circuit Court for acceptance of funds from the State Compensation Board Technology Trust Fund; and a communication from the City Manager concurring in the recommendation. Adopted Budget Ordinance No. 37802-061807. (6-0) 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: Amphitheater Location (Discussion and action taken under 10.a.) ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the 2007-2008 Community Development Block Grant, HOME Investment Partnerships Program and Emergency Shelter Grant entitlement funds; and appropriation and transfer of funds. Adopted Resolution No.3 7803-061807 and Budget Ordinance No. 37804-061807. (6-0) 2. Acceptance of The Family and Children's Trust Fund grant in support of a Certified Batterer Intervention Program; and appropriation of funds. Adopted Resolution No. 37805-061807 and Budget Ordinance No. 37806-061807. (6-0) 3. Approval of proposed passenger fares as recommended by Greater Roanoke Transit Company, d/b/a Valley Metro, effective July 2, 2007. Adopted Resolution No. 37807-061807. (6-0) 4. Appropriation offunds for police overtime reimbursement and reallocation of funds. Adopted Budget Ordinance No. 37808-061807. (6-0) 4 5. Execution of an Amendment to the Agreement between the City and the Art Museum of Western Virginia for a time extension. Adopted Resolution No. 37809-061807. (6-0) b. CITY ATTORNEY: 1 . Readoption and reenactment of the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 37810-061807. (6-0) 7. REPORTS OF COMMITTEES: a. Request of the Roanoke City School Board for appropriation of funds to various school grants; and a report of the Director of Finance recommending that Council concur in the request. Richard C. Patterson, Director for Fiscal Services. Adopted Budget Ordinance No. 37811-061807. (6-0) 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Confirmation of the appointment of Richard E. Huff, II, as a Director of the Western Virginia Water Authority. Adopted Resolution No. 37812-061807. (6-0) 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Mason recognized Zach Zimmerman, 2007 Class of William Fleming High School Valedictorian. She advised that Zach was participating in the City's Summer Internship and would be working with her throughout the summer months. On motion, duly seconded and adopted, Council approved the Reserve Avenue site as the location for an amphitheater and also requested that the following actions be taken: 5 . The City Manager was instructed to put out an RFP for design and management of an amphitheater, on the old Victory Stadium site . . The amphitheater should be designed roughly as discussed and shown in the Economic Research Associates (ERA), Leon Younger and PRO's Consultant, LLC, and Bullock, Smith & Partners, Inc., reports, respectively - a 7,000 seat amphitheater with approximately 3,500 to 4,000 covered seats, back of house and concession facilities, and the ability to "open the gates" for large field/festival events . The design should take into account the management company's recommendations, including placement . The design should encourage use of green space, links to greenways and incorporate green design as much as possible . The design should consider phasing options if construction and costs are higher than expected and if such facilities currently unavailable, such as the armory, need to be worked in later. But the design should allow for a useable commercial amphitheater as soon as possible . Attention should be given to opportunities for a private-public partnership in terms of construction and management, and . City administrative staff and the selected management firm are to maximize developing revenues to offset costs, such as naming rights and concessions. The vote was 4-2, Council Members Fitzpatrick and Lea voting no. Council Member Lea asked that Council consider naming the Countryside Golf Course after the late Roy Stanley, a long time sportscaster for WDBJ Channel 7 and an avid golfer; and Council Member Fitzpatrick also asked that consideration be given to naming the Roanoke Civic Center Special Events Center after the Honorable Linwood Holton and the late Honorable Elbert Lee Trinkle, former Virginia Governors of Roanoke. Following discussion, the matter was referred to City Planning Commission and City Attorney for review. Council Member Lea commended the City Manager on her attendance at the Juneteenth celebration, which was held on Saturday, June 16 in Booker T. Washington Park. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 6 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: Jim Fields, Hardy, Virginia, appeared before Council. CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. 12. CITY MANAGER COMMENTS: The City Manager advised that fare increases to be charged by Valley Metro was approved earlier by the Council. She also announced that the next stakeholders meeting regarding the City Market will be held on Tuesday, June 26 at 6:00 p.m., at the Higher Education Center. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 7:00 P.M., IN THE COUNCIL CHAMBER. CERTIFICATION OF CLOSED SESSION. (5-0, Council Member Fitzpatrick left the meeting prior to the closed session.) Reappointed/appointed the following individuals to various boards, and commissions: William Holland, Gregory W. Staples, and Stephen S. Willis as members of the Personnel and Employment Practices Commission for terms ending June 30, 2010. Kristi Pedelty as a member of the Roanoke Arts Commission for a term ending June 30, 2010. Charles R. Shaver as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 2010. Herbert H. McBride, Lauren D. Saunders, and Owen C. Shultz as a members of the Roanoke Public Library Board for terms ending June 30, 2010. Brian G. Gibson as a member of the Roanoke Neighborhood Advocates for a term ending June 30, 2010. 7 A. Morris Turner, Jr., and Barton J. Wilner as a members of the Roanoke Valley Convention and Visitors Bureau Board of Directors for terms ending June 30, 2008. William M. Hackworth and Joseph B. Wright as members of the Virginia Western Community College Board for terms ending June 30, 2011. Michael Smith and Kay Kelly as members of the Parks and Recreation Advisory Board for terms ending March 31, 2010. Adopted Ordinance No. 37813-061807 establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2007. (5-0, Council Member Fitzpatrick was absent.) 8 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 18, 2007 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order -- Roll Call. (Council Member Wishneff was absent, and Council Member Fitzpatrick arrived late.) The Invocation was delivered by Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Tonight's Council meeting will be replayed on Channel 3 on Thursday, June 21,2007, at 7:00 p.m., and Saturday, June 23, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 9 A. PUBLIC HEARINGS: \ 1. Request of Carilion Clinic to establish a Sign Overlay District for properties of Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center located on Jefferson Street, Belleview Avenue, Hamilton Terrace, and Crystal Spring Avenue, and a 28.9-acre area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace. Donald E. Lorton, Executive Vice President and Treasurer, Spokesperson. Adopted Ordinance No. 37814-061807. (5-0) 2. Request of Echo Sentinel Group, LLC, that a portion of Breckenridge Avenue lying between 30th and 31st Streets, N. W., be permanently vacated, discontinued and closed. Joseph Lohkamp, Spokesperson. Adopted Ordinance No. 37815-061807. (5-0) 3. Request of the City of Roanoke and Colonial Green, LC, to amend the development plan adopted by Ordinance No. 36998-032105 for replacement of an alleyway behind rowhouses located on Colonial Green Circle, Greenway Drive and Robyn Road, S. W., and to allow for an increase in the number of rowhouse dwellings. Darlene L. Burcham, City Manager; and Joyce Graham, Gay and Neel, Inc., Spokespersons. Adopted Ordinance No. 37816-061807. (5-0) B. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Council Member Fitzpatrick arrived during the citizen comment period. The following individuals appeared before the Council; Pam Forrest, 1923 Hanover Avenue, N. W. Valerie Garner, President, Countryside Neighborhood Alliance Eddie Johnson, 3524 Cove Road, N. W. Michael McMillian, 817 Marshall Avenue, S. W. Kara Smith, President, Old Southwest, Inc. 10 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 C. NELSON HARRIS Mayor June 18, 2007 Council Members: Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Gwen W. Mason David B. Trinkle Brian J. Wishneff The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c...1(~ ~ C. Nelson Harris Mayor CNH:snh CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 C. NELSON HARRIS Mayor June 18, 2007 Council Members: Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Gwen W. Mason David B. Trinkle Brian J. Wishneff The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Alfre . D . we, Jr., Chair City Cou . Personnel Committee ATDjr:sm K:\Agenda - Closed Session RequestsWear 2007\L-CS for Dowe (Job Perform of 4) (06-18- 07).doc CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORTH CITY AITORNEY TELEPHONE: 540-853-2431 FAX: 540-853-122] EMAIL: cilyatty@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANTC1TY ATIDRNEYS June 18, 2007 The Honorable Mayor and Members Of City Council Roanoke, Virginia Re: Request for Closed Meeting Dear Mayor Harris and Council Members: This is to request that Council convene a closed meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.2-371 1. A. 7, Code of Virginia (1950), as amended. Sincerely yours, W~~.~ William M. Hackworth City Attorney WMHlld c: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 2401I-1536 Telephone: (540) 853.2541 Fa" (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk II '<1<\ STEPHANIE M. MOON, CMC Acting City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 21, 2007 Angie S. Williamson, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Williamson: This is to advise you that Jason L. Moore has qualified as a member of the Fair Housing Board, for a term ending March 31,2010. Sincerely, rn . ~........, Stephanie M. Moon, CMC City Clerk SMM:ew pc: Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jason L. Moore, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term ending March 31, 2010, according to the best of my ability (So help me God). C2~ I~ ( Subscribed and sworn to before me this i L day of Jy.N--Q... 2007. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT , CLERK ., K:\oalh and ka\'ing ~"f\'i(,:,,\Fair fl{)lI~ing BllanlVason MnOfL' J J I J () oath.uOl.:: IIt.~~~ .. ~. )'. w:.w; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1S36 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC Acting City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 21, 2007 Wanda R. McGill, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. McGill: This is to advise you that Amy M. Naff has qualified as a member of the Roanoke Arts Commission, for a term ending June 30, 2010. Sincerely, ~/._- : J!'h, ~~ Stephanie M. Moon, CMC City Clerk SMM:ew pc: Wyona M. Lynch-McWhite, Chair, Roanoke Arts Commission, 2012 Berkley Avenue, S. W., Roanoke, Virginia 24015 Susan Jennings, Public Arts Coordinator Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office - I.';' . '_. ~j.' --..! Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Amy M. Naff, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a term ending June 30, 2010, according to the best of my ability (So help me God). Subscribed and sworn to before me this J.!..- day of lIIAIJ.t 2007. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT , CLERK K:\oath and leaving scrvice\Arts Commission\Amy M Naff oath.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk . CECEUA R. 1YREE Assistant Deputy City Clerk June 21, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37802-061807 appropriating funds from the Commonwealth of Virginia through the Compensation Board Technology Trust Fund to cover Supreme Court of Virginia maintenance fees and plat conversion charges in the Office of Circuit Court Clerk, and amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, J ~M.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37802-061807. AN ORDINANCE to ap,propriatefunding from the Commonwealth of Virginia through the Compensation Board Technology Trust Fund to cover Supreme Court of Virginia maintenance fees and plat conversion charges in the Office of Circuit Court Clerk, . amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following. sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Revenues Comp Board Tech Trust Fund #2 FY07 35-120-5153-2010 $ 38,213 35-120-5153-5153 38,213 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. c"f. of' ~i~ \,) CLERK OF CmclJl1' COo-. ~.;> Criminal: (540) 853-6723 Civil: (540) 853-6702 CIRCUIT COURT OF THE CITY OF ROANOKE TWENTY-THIRD JUDICIAL CIRCUIT OF VIRGINIA 315 Church Avenue, S.w. P.O. Box 2610 Roanoke, Virginia 24010 BRENDA S. HAMILTON CLERK June 18,2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable, Beverly T. FitzpaIrick, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Shennan P. Lea, Council Member Honorable, Gwendolyn W. Mason, Council Member Honorable Brian 1. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: ACCEPTANCE OF TECHNOLOGY TRUST FUNDS Background: The Clerk of Circuit Court is responsible by statute, for the recordation of legal instruments. These instruments include: Land records, Marriage Licenses, Financing Slatements, Assumed Names, Wills and other Probate Records, and Law, Chancery and Criminal Orders. These records must be maintained and be available to the Public. The Commonwealth of Virginia's Compensation Board through the Technology Trust Fund has made available funds to be allocated toward contractual obligations and equipment purchases for those offices that have indicaled funds were needed. The Circuit Court Clerk's Office, for the City of Roanoke has been allocated for reimbursement in the amount of $38,213. These reimbursement funds represent charges for maintenance fees by the Supreme Court of Virginia in the amount of $32,500 and charges for pIal conversions by Sutton Technologies in the amount of$5,7l3. Honorable Mayor and Members of City Council June 5, 2007 Page 2 Considerations: The Acceptance of Ihese funds is viIal to ensuring Ihe Circuit Court Clerk's Office functional capabilities. Recommended Action: Adopt Ihe accompanying resolution to accepl funding from Ihe CommonwealIh of Virginia's Compensation Board Technology Trust Fund in Ihe amount of $38, 213. Adopt Ihe accompanying budget ordinance to establish a revenue estimate in Ihe amount of $38, 213 and appropriate funding in Ihe same amount to an expenditure account to be established by the Director of Finance in Ihe Grant Fund. Respectfully submitted, f:(~ S ~ Brenda S. Hamilton, Clerk of Circuit Court BSH:csf cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Acceptance of Technology Trust Funds for the Clerk of Circuit Court C007-00001 I concur with the recommendation from Brenda S. Hamilton, Clerk of Circuit Court, for the City of Roanoke, with respect to the subject reference above and recommend that City Council adopt the budget ordinance to establish a revenue estimate in the amount of $38,212.95 and appropriate funding in the same amount to an expenditure account to be established by the Director of Finance in the Grant Fund. Respectfully submitted, Darlene L. Bur City Manager DLB:jb u c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance . @3~ ..IL&:~"':"~" ;';'.~t . . .~ .~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. lYREE Assistant Deputy City Clerk June 21,2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37803-061807 accepting the Fiscal Year 2007-2008 funds for the Community Development Block Grant Program, the HOME Investment Partnerships Program, and the Emergency Shelter Grant Program, and authorizing the City Manager to execute the requisite Grant Agreements with the United States Department of Housing and Urban Development. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007. Sincerely, ~'rY\.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development . Dan Webb, Acting Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader L,~ . IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. No. 37803-061807. A RESOLUTION accepting the Fiscal Year 2007-2008 funds for the Community Development Block Grant program, the HOME Investment Partnerships program, and the Emergency Shelter Grant program, and authorizing the City Manager to execute the requisite Grant Agreements with the United States Department of Housing and Urban Development. BE IT RESOL \fED by the Council of the City of Roanoke as follows: 1. The Fiscal Year 2007-2008 funds for the Community Development Block Grant (CDBG) program, Home Investment Partnerships program (HOME), and the Emergency Shelter Grant (ESG) program are hereby ACCEPTED, upon receipt of approval letters from the United States Department of Housing and Urban Development (HUD). 2. The City Manager is authorized to execute, and the City Clerk is authorized to attest, the requisite Grant Agreements with HUD for such funds, the Funding Approvals, and any and all understandings, assurances, documents and forms relating thereto, approved as to form by the City Attorney, all of which is more particularly set out in the City Manager's letter dated June 18,2007, to City Council. ATTEST: ~aY). ~~ .. . City Clerk. R-2007-200S CDSO - HOME & ESO Program Funds 6-IS-07 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Acceptance and Appropriation of 2007-2008 Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Shelter Grant (ESG) Program Funds Background: CDBG, HOME and ESG funds provide for a variety of activities ranging from housing and community development to homelessness prevention and economic development through the U.S. Department of Housing and Urban Development (HUD). The City has received these entitlement grant funds for over thirty years and must reapply annually to HUD to receive such funding. On May 14, 2007, by Resolution No. 37777-051407, City Council authorized filing the three separate funding applications as part of approving the submission of the 2007-2008 Annual Update to the 2005-2010 Consolidated Plan to HUD. Considerations: The funding release process is underway, and HUD's letter of approval is forthcoming, granting the City access to its 2007-2008 CDBG, HOME and ESG entitlements. The 2007-2008 Annual Update approved by City Council included Honorable Mayor and Members of City Council June 18, 2007 Page 2 activities totaling $3,480,300. The funding for these activities included $3.405.300 in new entitlement funds, anticipated program income, and funds unexpended from prior year accounts plus an appropriation of $75,000 in general funds which satisfies the 2007-2008 HOME entitlement requirement of a local match. The actions recommended in this report also include appropriation of an additional $75.653 of HOME funds and an additional $260 of CDBG funds being appropriated into unprogrammed accounts for use in future activities and will be incorporated into the Consolidated Plan at a later date through a revision or amendment. Acceptance of the funds and appropriation or transfer to the accounts indicated in Attachments 1,2 and 3 are needed to permit the 2007-2008 activities to proceed. Recommended Actions: 1. Adopt a resolution accepting the 2007-2008 CDBG, HOME and ESG entitlement funds as detailed below, contingent upon receipt of the approval letter from HUD; CDBG 2007-08 Entitlement HOME 2007-08 Entitlement ESG 2007-08 Entitlement TOTAL $1,898,755 675,282 82.123 $2,656,160 2. Authorize the City Manager to execute the required Grant Agreements, Funding Approval, and other forms required by HUD in order to accept the funds, approved as to form by the City Attorney; 3. Appropriate $2.656,160 entitlement and $461.173 in anticipated program income to revenue and expenditure accounts in the Grant Fund to be established by the Director of Finance, as detailed in Attachments 1,2, and 3; 4. Transfer $170.342 in CDBG and HOME accounts from prior years to projects included in the 2007-2008 CDBG and HOME programs, as detailed in Attachments 1 and 2; 5. Increase the revenue estimate in CDBG revenue accounts by a total of $142.134 and appropriate the funds into project expenditure accounts as detailed in Attachment 1; and Honorable Mayor and Members of City Council June 18, 2007 Page 3 6. Increase the revenue estimate in HOME revenue accounts by a total of $51.404 and appropriate the funds into project expenditure accounts as detailed in Attachment 2. Respectfully submitted, Darlene L. Bu City Manager DLB:mtm Attachments c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Dan Webb, Acting Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader CM07-00086 Attachment 1 ITEMIZED EXPENDITURES FOR CDSG FISCAL YEAR 2007-2008 Account No. Item Description Amount EXPENDITURES Housing 35-G08-0820- 5057 Empowering Individuals with Disabilities $58,000 5108 Demolition $130,000 5399 Mortgage Assistance Program $64,229 5428 Park Slreet Square / RRHA - Project $333,857 5470 Emergency Home Repair - TAP - Project $70,000 5483 Emergency Home Repair - TAP - Delivery $30,000 5456 Market RateOfficer at Home $200,000 5457 Market RateOfficer at Home - Delivery $50,000 5485 New Giimer Project $20,000 5492 New Gilmer Project - Delivery $15,000 5486 World Changers 2008 $75,000 Subtotal - Housing $1,046,086 Planning / Admin 35-G08-0821- 5403 Historic Review Services $10,000 5473 Ten Year Plan to Eliminate Homelessness $11,000 Subtotal - Planning/Admin $21,000 Economic Development Projects 35-G08-0830- 5135 Hotel Roanoke 108 (Total Paymen1 $463,616) $222,988 Subtotal - Economic Development $222,988 Neighborhood Projects 35-G08-0837- 5028 Old Southwest, Inc. - NDG $7,276 5245 Loudon/Melrose - NDG $13,000 5355 Edgewood/Morwanda - NDG $600 5371 Hurt Park - NDG $6,531 5410 Melrose/Rugby Neighborhood Forum - NDG $2,041 5429 Hurt Park Infrastructure - RRHA $700,000 5476 Wasena - NDG $7,850 5487 Boys & Girls Club - Teen Center Exp. $50,000 Subtotal - Neighborhood $787,298 Account No. Item Description Amount Human Development Programs 35-G08-0838- 5084 Apple Ridge Farms $11,550 5160 West End Center $13,200 5474 Belmont Community Health Care Center $27,494 5503 Kids' Cafe - SWV Second Harvest Food Bank $19,312 5504 Expansion of Court Advocacy Services - CASA $25,700 5506 SI. John's CYP $25,700 5488 Pathfinders - PCC $33,700 5490 Hurt Park Skills Training - Goodwill $60,000 5491 Wrap-Around Roanoke - FSRV $40,900 Subtotal - Human Development $257,556 TOTAL EXPENDITURES $2,334,928 REVENUE 35-G08-0800- 2801 CDBG Entitlement $1,898,755 2803 Other progam Income - RRHA $5,000 2806 Cooper Industries (UDAG) $13,333 2817 Sands Woody Loan Repayment $6,722 2820 SRO Loan to TAP $5,618 2822 Homeownership Assistance $5,000 2834 Hotel Roanoke Loan Repayment $400,000 2840 Rental Rehab Repay $500 TOTAL REVENUE $2,334,928 CDBG ACCOUNT TRANSFERS INCREASE 35-G02-0230-5135 Hotel Roanoke 108 $1 35-G03-0330-5135 Hotel Roanoke 108 $6,202 35-G04-0430-5135 Hotel Roanoke 108 $7,728 35-G05-0530-5135 Hotel Roanoke 108 $5,761 35-G06-0630-5135 Hotel Roanoke 1 08 $79,062 Total Transfer Increase $98,754 DECREASE 35-G02-0240-5184 Unprogrammed CDBG - Carryover $1 35-G03-0340-5184 Unprogrammed CDBG - Carryover $6,202 35-G04-0440-5184 Unprogrammed CDBG - Carryover $7,728 35-G05-0540-5184 Unprogrammed CDBG - Carryover $5,761 35-G06-0640-5184 Unprogrammed CDBG - Carryover $66,498 35-G06-0640-5188 Unprogrammed CDBG - Section 108 Loan $12,564 Total Transfer Decrease $98,754 Account No. Item Descriplion Amount INCREASE REVENUE ESTIMATE 35-G06-0600-2602 Other Program Income - Misc. $15,885 35-G06-0600-2634 108 Repay $18,119 35-G07 -0700-2722 Home Ownership $7,554 35-G07 -0700-2734 108 Repay $96,998 35-G07-0700-2740 Rental Rehab $288 35-G07-0700-2741 Mortgage Assis1ance $2,790 35-G07-0700-2472 SSCI Microloan $500 Total Revenue Increase $142,134 APPROPRIATE TO 35-G06-0630-5135 Hotel Roanoke 108 $34,004 35-G07-0730-5135 Hotel Roanoke 108 $107,870 35-G07 -07 40-5188 Unprogrammed CDSG - Section 108 Loan $260 Total Appropriation $142,134 L:IOMBlHUD/07-08 Annual Update/Appropriations Report/O? _08 CDSG Approp Attachment 2 ITEMIZED EXPENDITURES FOR HOME FISCAL YEAR 2007-2008 Account No. Item Description Amount EXPENDITURES 35-090-5366-5428 RRHA Park Streel Square (Project Funds) . $188,922 35-090-5366-5492 BRHDC New Gilmer Project (CHDO Project Funds) $101,293 35-090-5366-5493 BRHDC New Gilmer Project (CHDO Operating Funds) $10,129 35-090-5366-5494 BRHDC New Gilmer Project (Project Funds) $294,805 35-090-5366-5495 BRHDC New Gilmer Project (Admin Funds) $29,480 35-090-5366-5482 Unprogrammed Funds $75,653 TOTAL EXPENDITURES $700,282 REVENUE 35-090-5366-5366 HOME Entitlement - FY08 $675,282 35-090-5366-5367 HOME Program Income FY08 $25,000 TOTAL REVENUE $700,282 HOME ACCOUNT TRANSFERS INCREASE 35-090-5311-5399 Mortgage Assistance Program $9,990 35-090-5311-5428 RRHA Park Street Square (Project Funds) $52,221 35-090-5364-5399 Mortgage Assistance Program $9,377 Total Transfer Increase $71,588 DECREASE 35-090-5311-5283 Washington Park/HOPE VI $62,211 35-090-5364-5482 Unprogrammed Funds FY07 $9,377 Total Transfer Decrease $71,588 INCREASE REVENUE ESTIMATE 35-090-5313-5315 HOME Program Income - FY06 $37,960 35-090-5364-5365 HOME Program Income - FY07 $13,444 Total Revenue Increase $51,404 APPROPRIATE TO: 35-090-5313-5399 Mortgage Assistance Program $37,960 35-090-5364-5399 Mortgage Assistance Program $13,444 Total Appropriation $51,404 * $75,000 in local HOME match funds will be provided to this project. Attachment 3 ITEMIZED EXPENDITURES FOR EMERGENCY SHELTER GRANT (ESG) FISCAL YEAR 2007-2008 Account No. Item Description Amount EXDenditures 035-E08-5178- 5251 TRUST House $31,531 5253 TAPlTransitional LivinQ Center $16,531 5254 Roanoke Valley Interfaith Hosoitalitv Network $19,531 5250 YWCA $14,530 TOTAL EXPENDITURES $82,123 Revenue 035-E08-5178-5178 ESG Entitlement $82,123 "..~ J A! ..< "" ~. ,. ~~ } J;';' . , . . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. lYREE Assistant Deputy City Clerk June 21, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37804-061807 appropriating funds for the Community Development Block Grant, HOME Investment Partnerships Program and Emergency Shelter Grant Program, and amending and reordaining certain sections of the 2007-2008 Grant Fund Appropriations, The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~m.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager . Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager. for Community Development Dan Webb, Acting Director of Housing and Neighborhood Services Frank E. Baratta, Budget Team Leader ~y.') IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37804-061807. AN ORDINANCE to appropriate funding for the Community Development Block Grant, HOME Investment Partnerships Program and Emergency Shelter Grant Program, amending and reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Washington Park/HOPE VI Mortgage Assistance Program RRHA Park Square Street (Project Funds) Mortgage Assistance Program Mortgage Assistance Program Unprogrammed Funds 06-07 RRHA Park Square Street (Project) Unprogrammed Funds 07-08 BRHDC New Gilmer Project (CHDO Project Funds) BRHDC New Gilmer Project (CHDO Operate Funds) BRHDC New Gilmer Project (Project Funds) BRHDC New Gilmer Project (Admin Funds) ESG - YWCA ESG - TRUST. ESG - TAP Transitional Living Center ESG - Roanoke Valley Interfaith Hospitality Network Hotel Roanoke 108 Unprogrammed CDBG Carryover Hotel Roanoke 108 Unprogrammed CDBG Carryover Hotel Roanoke 108 Unprogrammed CDBG Carryover Hotel Roanoke 108 Unprogrammed CDBG Carryover Hotel Roanoke 108 Unprogrammed CDBG Carryover 35-090-5311-5283 35-090-5311-5399 35-090-5311-5428 35-090-5313-5399 35-090-5364-5399 35-090-5364-5482 35-090-5366-5428 35-090-5366-5482 35-090-5366-5492 35-090-5366-5493 35-090-5366-5494 35-090-5366-5495 . 35-E08-5178-5250 35-E08-5178-5251 35-E08-5178-5253 35-E08-5178-5254 35-G02-0230-5135 35-G02-0240-5184 35-G03-0330-5135 35-G03-0340-5184 35-G04-0430-5135 35-G04-0440-5184 35-G05-0530-5135 35-G05-0540-5184 35-G06-0630-5135 35-G06-0640-5184 $ (62,211) 9,990 52,221 22,821 22,821 (9,377) 188,922 75,653 101,293 10,129 294,805 29,480 14,530 31,531 16,531 19,531 1 (1 ) 6,602 (6,602) 7,728 (7,728) 5,761 (5,761) 113,066 (66,498) Unprogrammed CDBG Section 108 Loan Hotel Roanoke 108 Unprogrammed CDBG Section 108 Loan Empowering Individuals with Disabilities Demolition Mortgage Assistance Program Park Street Square/RRHA (Project) Market Rate Officer at Home (Project) Market Rate Officer at Home (Delivery) Emergency Home Repair -TAP (Project) Emergency Home Repair - TAP (Delivery) New Gilmer Project World Changers 2008 New Gilmer Project (Delivery) Historic Review Services Ten Year Plan to Eliminate Homelessness Hotel Roanoke 108 Old Southwest, Inc. - NDG Loudon/Melrose - NDG Edgewood/Morwanda - NDG Hurt Park - NDG Melrose/Rugby Neighborhood Forum - NDG Hurt Park Infrastructure - RRHA Wasena - NDG Boys & Girls Club - Teen Center Exp. Apple Ridge Farms West End Center Belmont Community Health Care Center Pathfinders - PCC Hurt Park Skills Training- Goodwill Wrap-Around Roanoke - FSRV SWV A Second Harvest Kid's Cafe Court Advocacy Services - CASA Saint John's CYP Revenues HOME Program Income 05-06 HOME Program Income 06-07 HOME Entitlement 07-08 HOME Program Income 07-08 ESG Entitlement 07-08 Other Program Income Hotel Roanoke Section 108 Repayment Home Ownership. Hotel Roanoke Section 108 Repayment Rental Rehab 35-G06-0640-5188 35-G07 -0730-5135 35-G07 -07 40-5188 35-G08-0820-5057 35-G08-0820-5108 35-G08-0820-5399 35-G08-0820-5428 35-G08-0820-5456 35-G08-0820-5457 35-G08-0820-5470 35-G08-0820-5483 35-G08-0820-5485 35-G08-0820-5486 35-G08-0820-5496 35-G08-0821-5403 35-G08-0821-5473 35-G08-0830-5135 35-G08-0837 -5028 35-G08-0837 -5245 35-G08-0837 -5355 35-G08-0837-5371 35-G08-0737 -5410 35-G08-0837 -5429 35-G08-0837 -54 76 35-G08-0837 -5487 35-G08-0838-5084 35-G08-0838-5160 35-G08-0838-54 7 4 35-G08-0838-5488 . 35-G08-0838-5490 35-G08-0838-5491 . 35.G08-0838-5503 35-G08-0838-5504 35-G08-0838-5506 35-090-5313-5315 35-090-5364-5365 35-090-5366-5366 35-090-5366-5367 35-E08-5178-5178 35-G06-0600-2602 35-G06-0600-2634 35-G07 -0700-2722 35-G07 -0700-2734 35-G07 -0700-27 40 (12,564) 107,870 260 58,000 130,000 64,229 333,857 200,000 50,000 70,000 30,000 20,000 75,000 15,000 10,000 11,000 222,988 7,276 13,000 600 6,531 2,041 700,000 7,850 50,000 11,550 13,200 27.494 33,700 60,000 40,900 19,312 25,700 25,700 . 37,960 13,444 675,282 25,000 82,123 15,885 18,119 7,554 96,998 288 Mortgage Assistance BSCI Micro Loan CDBG Entitlement Other Program Income - RRHA Lease Payment - Cooper Industries Sands Woody Loan Repayment TAP-SRO Loan Repayments Home Ownership Assistance Hotel Roanoke Section 108 Repayment Rental Rehab Repayment 35-G07 -0700-27 41 35-G07 -0700-24 72 35-G08-0800-2801 35-G08-0800-2803 35-G08-0800-2806 35-G08-0800-2817 35-G08-0800-2820 35-G08-0800-2822 35-G08-0800-2834 35-G08-0800-2840 2,790 500 1,898,755 5,000 13,333 6,722 5,618 5,000 400,000 500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: \\.t. ~ City Clerk. ....... . ." CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. 1YREE Assistant Deputy City Clerk June 21, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37805-061807 authorizing acceptance of a grant from The Family and Children's Trust Fund to support innovative and creative service delivery to prevent or treat family violence, including child abuse and neglect, adult abuse. and neglect, domestic violence, sexual assault, dating violence and suicide, and authorizing execution of the necessary documents, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18,2007. Sincerely, ~m,~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human/Social Services Oil . IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. NO. 37805-061807. A RESOLUTION authorizing the acceptance of a grant from The Family and Children's Trust Fund to support innovative and creative service delivery to prevent or treat family violence, including child abuse and neglect, adult abuse and neglect, domestic violence, sexual assault, dating violence and suicide; and authorizing the execution ofthe necessary documents, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts a grant in the amount of$lO,OOO.OO from The Family and Children's Trust Fund to support innovative and creative service delivery to prevent or treat family violence, including child abuse and neglect, adult abuse and neglect, domestic violence, sexual assault, dating violence and suicide, and as more particularly set forth in the letter dated June 18, 2007, from the City Manager to this Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, any forms necessary to accept such grant, such forms to be approved as to form by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~~.~_.frI.~ City Clerk. R-The Family and Children's Trust Fund 6-] 8_07 . 04? " oP~ III CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. 1YREE Assistant Deputy City Clerk June 21, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37806-061807 appropriating funds from the Commonwealth of Virginia Family and Children's Trust Fund for a Certified Batterer Intervention Program, and amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~m.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Acting Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Jane R. Conlin, Director of Human/Social Services ~ . '" ..' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37806-061807. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Family and Children's Trust Fund for a Certified Batterer Intervention Program, amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35-630-5006-2010 $ 10,000 Revenues Family & Children's Trust Fund FY07 35-630-5006-5006 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: u .~h,.~ .. . City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokcva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J, Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: The Family and Children's Trust Fund Background: The Family and Children's Trust Fund issued a Request for Proposals (RFP), CVS-07-04 for family violence prevention, treatment and public awareness services to be provided by public organizations, private non-profit agencies and/or community-based programs, including faith-based organizations. Funding is intended to support innovative and creative service delivery to prevent or treat family violence, including child abuse and neglect, adult abuse and neglect, domestic violence, sexual assault, dating violence and suicide. Considerations: The City of Roanoke Department of Social Services, in collaboration with Dr. Keith Fender, submitted ,an application to The Family and Children's Trust Fund for $10,000 in funding. The application was approved, and the award does not require any local match. The award will be used to offer a certified batterer intervention program to individuals with a current allegation or Honorable Mayor and Members of City Council June 18, 2007 Page 2 history of domestic violence. The grant will allow the agency to serve an additional 18 indigent families in the City of Roanoke service area. Recommended Action: Accept the grant and authorize the City Manager to execute any required grant acceptance, or any other forms required in order to receive these funds. Appropriate $10,000 in state funds to Fees for Professional Services in an account to be established by the Director of Finance in the Grant Fund. Establish a revenue estimate in the same amount. Respectfully submitted, Darlene L. Bu City Manager DLB:tem c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. Sherman M. Stovall, Director of Management and Budget Jane R. Conlin, Director of Human/Social Services CM07-00088 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cierk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. lYREE Assistant Deputy City Clerk June 21, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37807-061807 approving/establishing a revised passenger fare schedule for the Greater Roanoke Transit Company d/b/a Valley Metro, and authorizing the City Manager to take any necessary action to accomplish the implementation of such fare schedule. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007. Sincerely, ~M'~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations p.~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37807-061807. A RESOLUTION approving/establishing a revised 'passenger fare schedule for the Greater Roanoke Transit Company (GRTC), dba Valley Metro; and authorizing the City Manager to take any necessary action to accomplish the implementation of such fare schedule. WHEREAS, the GRTC Board of Directors has approved and adopted a revised passenger fare schedule as set forth in Attachment 1 to the City Manager's letter dated June 18, 2007, to this Council; and WHEREAS, GRTC has requested that City Council approve/establish such revised passenger fare schedule pursuant to Section 34-22 (a) of the Code of the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: I. City Council hereby approves/establishes the passenger. fare schedule that was approved and adopted by the GRTC Board of Directors, all as set forth in the City Manager's letter dated June 18,2007, and Attachment 1 to such letter, such new fares to be effective July 2, 2007. 2. The City Manager is hereby authorized to take any necessary action to accomplish the implementation of such fare schedule. 3. The City Clerk is directed to certify a copy of this Resolution to the General Manager of GRTC. C1.'_ ATTEST: ~~L)rn.~~ City Clerk. K:\My Documents\Susan Documents\Tegenkamp\MeasW'eS\2007\GRTC passenger fare increase.doc @JlWiilw.,; -;~.':@' (! ,~ ,I.. _ ~ ~ . r. . _ ~.,<. ',. ~- , . ,}' . tel l CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 2]5 Church Avenue, S.W., Room 364 Roanoke, Virginia 2401] - ]591 Telephone: (540) H53-2333 Fax: (540) 853-1138 City Web: www.roanllkeva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Greater Roanoke Transit Company (Valley Metro) Fare Structure Change Effective July 2, 2007 Background: The Greater Roanoke Transit Company, dba Valley Metro (GRTC), advised the City Manager by letter dated May 11, 2007, that it was planning to have a fare structure change with increased fees that would be effective July 2, 2007. Pursuant to Section 34-22 (a) of the Code of the City of Roanoke, GRTC requested that City Council approve/establish the proposed changes in fares after the GRTC Board's approval. Considerations: Attached to this Council letter is a copy of GRTC's staff report to the GRTC Board, such report is marked as Attachment 1. Such report sets forth the reasons for the requested fare structure change and the proposed new fares. Honorable Mayor and Members of City Council June 18, 2007 Page 2 Recommended Action: That City Council approve/establish the proposed new fares as set forth in Attachment 1, the attached GRTC Board Report dated June 18, 2007, or such other fares as may be approved by the GRTC Board. Respectfully submitted, DLB:JG:jb c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance James Grigsby, Assistant City Manager for Operations David A. Morgan, General Manager, Valley Metro CM07-00087 ....... June 18,2007 C. Nelson Harris and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Subject: Proposed Fare Structure Change effective July 2, 2007 Dear President Harris and Members of the Board: Background: The Greater Roanoke Transit Company (GRTC) has experienced significant cost increases since the last fare increase in 1994, particularly in the last few years. Such cost increases include fuel costs, costs associated with GRTC's STAR Service, and labor costs. State and Federal funding have not been sufficient to keep up with such increases. Therefore, in order to be able to maintain GRTC's current level of service, GRTC's Budget Review Committee, which met on April 3, 2007, has concurred with the GRTC's General Manager's proposed budget for fiscal year 2007- 2008, which includes adjustments to GRTC's current fare structure. The following reflects the current and proposed fares: Tvoe of Fare Basic Fare Discount Fare Students w/student J.D. 18yr. and younger Transfers Basic Monthly Unlimited Ride Pass Discount Monthly Unlimited Ride Pass Basic Weekly Unlimited Ride Pass Discount Weekly Unlimited Ride Pass STAR Fare STAR Monthly Unlimited Ride Pass Smartway Basic Fare Smartway Monthly Unlimited Ride Pass Current Price Proposed Price $ 1.25 $ .60 $ .60 FREE $ 40.00 $ 20.00 $ 12.00 $ 6.00 $ 2.50 $ 70.00 $ 3.00 $100.00 $ 1.50 $ .75 FREE FREE $ 48.00 $ 24.00 $ 14.00 $ 7.00 $ 3.00 $ 84.00 $ 3.00 $100.00 Greater Roanoke Transit Company PO Box 13247 . Roanoke, Virginia 24032 . Phone: 540.982.030S . Fax: 540.982.2703 . www.valleymetro.com C. Nelson Hams, President and Members of the Board of Directors Proposed Fare Structure Change effective July 2, 2007 June 18, 2007 Page 2 Under requirements mandated by the Federal Transit Administration (FTA), GRTC properly advertised, both in newspapers of general circulation and in notices on the buses and within Campbell Court, that a Public Hearing on this matter would be held on May 16, 2007. The public hearing, which took place as scheduled, was the culmination of a thirty (30) day public comment period. GRTC also accepted written comments regarding the proposed fare structure change from citizens and passengers at the Campbell Court Transportation Center. A total of 13 written comments were received prior to and during the public hearing, and a total of 4 people spoke at the hearing. Following is a summary of the comments received: . Agree with the proposed fare structure change 4 (31%) . Agree, but would like to see increased operating hours 2 (15%) . Would like to see any increase implemented in increments 1 (8%) . If fares increase would like extended hours/service area 3 (23%) . Oppose 3 (23%) It should be noted that the above fare structure is slightly different from the fare structure that appeared in GRTC's public notices. The difference is that after the public notice was published, GRTC, The City of Roanoke, and Roanoke City Schools agreed to allow secondary school students 18yrs and younger with student IDs to ride GRTC buses free of charge. This program hopefully will assist Roanoke City Schools reduce student transportation costs, and help GRTC boost ridership due to students being educated to the benefits and ease of use of public transportation, and hopefully they will continue to use the system as they mature into adulthood. Therefore, this eliminated the need for GRTC's former Ride-on summer youth pass. Due to the fact that this was in effect a fare decrease, there was no need to re-advertise the public notice under FT A guidelines. C. Nelson Harris, President and Members of the Board of Directors Proposed Fare Structure Change effective July 2, 2007 June 18, 2007 Page 3 Consideration: Approval by the Board of Directors is required prior to implementing the above referenced fare structure change. Such fare structure change must also be approved/established by Roanoke City Council under Section 34-22(a) of the City Code. If the Board, and the City Council, approves the change to the fare structure, it will take effect July 2, 2007. . Recommendation: Board of Directors approve the proposed fare structure change as set forth above and authorize the General Manager to implement the required changes to take effect July 2, 2007, subject to approval by City Council. Respectfully submitted, --~ <p~ David A. Morgan ~ General Manager DAM/ch c: Vice President of Operations Treasurer Secretary Legal Counsel .. ~ \. - -". CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. 1YREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 21, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37808-061807 appropriating funds for reimbursement of Police Department overtime from the Bureau of Alcohol Tobacco and Firearms and the Drug Enforcement Administration, and amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~..~:vY\A,~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Acting Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget A. L. Gaskins, Chief of Police ~ ... \0.--' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37808-061807. AN ORDINANCE appropriating funding for the reimbursement of Police Department Overtime from the Bureau .of Alcohol Tobacco and Firearms (ATF) and the Drug Enforcement Administration (DEA), amending and reordaining certain sections of the 2006-2007 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following. sections of the 2006-2007 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages Revenues A TF Service Reimbursment DEAlOCDETF Service Reimbursment 01-640-3112-1003 $ 26,300 8,500 17,800 01-110-1234-1409 01-110-1234-1414 , Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with, ~: -m ~~YCI~r~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fa" (540) 853-1138 City Web: www.roanokcva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Police Overtime Reimbursement and Reallocation of Funds Background: The Police Department regularly enters into working agreements with federal law enforcement agencies including the Bureau of Alcohol Tobacco and Firearms (ATF), the US Postal Service and the Drug Enforcement Administration (DEA). These working relationships are in the form of various investigative task forces. The investigations cause our officers to work overtime hours while participating in the task force activities. A part of the working agreements consists of reimbursement to the City from the federal agency involved for the overtime wages paid to the officers working on each task force. Historically these reimbursement payments have been allocated to the police department account in the Grant Fund reserved for federal asset forfeiture funds. The overtime incurred that is eligible for these reimbursements has been paid from the General Fund. This practice is counter to recommended accounting procedures. Revenue line accounts have been established in the General Fund so that the overtime reimbursements received can be correctly tracked and accounted for. Honorable Mayor and Members of City Council June 18, 2007 Page 2 Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate in the following accounts: DescriPtion ATF Service Reimbursements DEAjOCDETF Service Reimbursements Account 01-110-1234-1409 01-110-1234-1414 Amount $ 8,500 $17,800 Appropriate funding to the following expenditure account: DescriPtion Police Investigation Overtime Account 01-640-3112-1003 Amount $26,300 Respectfully submitted, Darlene L. B rcham City Manager DLB:gws c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Acting Asst. City Manager for Community Dev. A. L. Gaskins, Chief of Police CM07-00089 ... CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECEUA R. ITREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 21, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: J am attaching copy of Resolution No. 37809-061807 authorizing execution of an amendment to an Agreement with the Art Museum of Western Virginia dated October 4, 2000, as amended on June 27, 2002 and .August 18, 2005, relating to the development of an art museum. The abovereferenced measure was adopted by the Council of the City of Roanoke at.a regular meeting held on Monday, June 18, 2007. Sincerely, h1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development ~ ~. ." IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. No. 37809-061807. A RESOLUTION authorizingexecuti6n of all arri6hdment to an Agreement with the Art Museum of Western Virginia ("Art Museum"), dated October 4, 2000, as amended June 27, 2002, and August 18, 2005, relating to the development of an art museum. WHEREAS, pursuant to the authority contained in Resolution No. 35091-100200, adopted by City Council October 2, 2000, the City and the Art Museum entered into an Agreement dated October 4,2000, amended June 27, 2002, and August 18,2005, in cOJUlection with the City's providing certain funding in relation to the Art Museum's proposal to design, develop and construct a new building or complex located in the City of Roanoke to house an Art Museum, and possibly other entities, which Agreement required the performance of certain actions by a particular date; and WHEREAS, the parties mutually desire that the time of performance as set forth in the Agreement with the Art Museum dated October 4,2000, amended June 27,2002, and August 18, 2005, be extended, and amended. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to execute and attest, respectively, an amendment to the Agreement with the Art Museum dated October 4,2000, amended June 27, 2002, and August 18, 2005, in order to extend the time of performance of certain actions required to be taken by the Agreement, all in accordance with the recommendations set forth in the report of the City Manager dated June 18,2007; such amendment to be approved as to form by the City Attorney. ATTEST: . m. rnc)~ City Clerk. . - L K:\Measures\Amend Agreement ART MUSEUM 062007.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853.2333 Fax: (540) 853.1138 City Web: www.roanokeva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment of Agreement Between the City of Roanoke and the Art Museum of Western Virginia Background: On October 4, 2000, the City of Roanoke and the Art Museum of Western Virginia entered into an agreement requiring the City to provide certain funding for the Art Museum's proposal to design, develop and construct a new building in the City of Roanoke. This building would house an Art Museum and possibly other entities which would provide facilities and services to the residents of the city and Southwest Virginia. The initial agreement required that the City provide certain appropriations to the Art Museum upon certain terms and conditions as follows: Payment in the amount of $300,000 granted to the Art Museum shortly after execution of the agreement; the second payment of $2.5 million to be appropriated upon certification that funding to start the construction is secured; and the third payment of $1.2 million to occur upon certification that the project is 50% complete. The total appropriations from the City to the Art Museum were limited by the Agreement to no more than 20% of the total project cost. Due to various project delays, including a delay in hiring a project architect, the Art Museum requested that the constrUction start date in the initial Agreement be changed to June 30, 2005. As a result, on June 17, 2002, City Council authorized the City Manager to amend the Agreement previously executed to extend the time of performance for commencement of construction for an additional one-year period ending June 30, 2006. The amendment to the Agreement permitted the construction start date to begin on June 30, 2005, with the initial $2.5 million appropriation by the City due at that time. The amendment also authorized that Honorable Mayor and Members of City Council June 18, 2007 Page 2 the second appropriation of $1.2 million not be required under the amended Agreement until June 30, 2006. On June 20, 2005, City Council authorized another amendment to the Agreement previously executed on June 17, 2002 in order to extend the time of performance of certain actions to be taken pursuant to the Agreement for another one-year period. This amendment authorized the second appropriation of $1.2 million to be paid to the Art Museum when the Art Museum certifies in writing to the City Manager, together with a written certification to the City Manager from the Art Museum's architect or engineer for the project, that the Art Museum is 50% or more complete and that these certifications are provided to the City Manager on or before June 30, 2007. The amendment also required that the Art Museum further certify in writing that it continues to have sufficient funds to complete the project and the estimated cost for the project. Considerations: In accordance with the Agreement dated October 4, 2000, and as amended June 17, 2002, and June 20, 2005, the agreement stipulates that the project is required to be 50% or more complete on or before June 30, 2007, in order for the Museum to request payment of the final $1,200,000 appropriated by the City. However, according to correspondence submitted by Georganne C. Bingham, Executive Director of the Art Museum, the project will be only 48% complete as of June 30, 2007. It is anticipated that by July 31, 2007, the Project will exceed 50% completion, at which time the Art Museum anticipates requesting the final payment of $1.2 million as supported by the contractor's work completed schedules. Recommended Action: Authorize the City Manager to amend the Agreement previously executed between the City of Roanoke and the Art Museum of Western Virginia to extend the time of performance of certain actions to be taken pursuant to the Agreement for an additional one-month period ending July 31, 2007. The amendment shall be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Burcham City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM07-00092 r. ,p~ ..~~; .~ ~. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Faxo (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. lYREE Assistant Deputy City Clerk June 21,2007 William M. Hackworth City Attorney Roanoke, Virginia Dear Mr. Hackworth: I am attaching copy of Ordinance No. 37810-061807 to readopt and reenact the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~m.~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc:. The Honorable Donald S. Caldwell, Commonwealth's Attorney Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance A. L. Gaskins, Chief of Police ~'l,. " . IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. No. 37810-061807. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions ofthe City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as : i I T. <~ .f.!. . ,- i, ;. . ':-, ,:,~ Li: -l~, the Code of the City of Roanoke (1979), as amended.... 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and . . ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. 4. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~~~.~ City Clerk. K'\Mf>~<1IlT","\Yl".:Irlv Mf'Jl<illrf'.!I:\?nn7\r~:uinnt €:itv r,.Onp; ?_On7,cln~ CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORTH CITY ATTORNEY TELEPHONE: 540-853-2431 FAX: 540-1;53-122] EMAIL: cityauy@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER~FERGUSON ASSISTANTCITY AlTORNEYS June 18, 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment ofCitv Code Dear Mayor Harris and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. Sincerely yours, GJ~k~ William M. Hackworth City Attorney WMH:f Attachment c: Darlene L. Burcham, City Manager The Honorable Donald S. Caldwell, Commonwealth's Attorney A. L. "Joe" Gaskins, ChiefofPolice Stephanie M. Moon, City Clerk fl}CL K:\Council\reenactment of city code annually 2007.doc ~._ 4)-' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. TIREE Assistant Deputy City Clerk June 21, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 37811-061807 appropriating funds from the Commonwealth government to support various school grants and programs, and amending and reordaining certain sections of the 2006-2007 School Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~'rvJ.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools ~ -. ( .~ o IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37811-061807. AN ORDINANCE to appropriate funding from the Commonwealth government to support various school grants and programs, amending and reordaining certain sections of the 2006-2007 School Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2006-2007 School Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Test Fees Academy Participation 30-062-6912-0332-6100 30-062-6913-0129-6000 $ 4,929 6,000 Revenues Federal Grant Receipts Federal Grant Receipts 30-062-6912-1102 30-062-6913-1102 4,929 6,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~,....#V'M.~ City Clerk. CITY OF ROANOKE SCHOOL BOARD P.O. BOX 13145, ROANOKE VA 24031.540-853-2381. FAX 540-853-2951 -':n June 18, 2007 The Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on June 12, the Board respectfully requests City Council to appropriate monies for the following grants: . $6,000.00 for the James Madison University Content Academy Participation Grant to provide an opportunity for the building level principal and selected teachers from one school accredited with warning to attend the academy as a team and share what they have learned with the remainder of the school staff. The five person team must agree to provide mentoring, leadership, and in-service to other school and/or division staff. This new grant program will be funded by state and federal funds. . $4,929.00 for the 2007 Advanced Placement Fee Payment program to reimburse with federal funds part or all of the cost of fees for the 2007 AP test for low-income students who take the test. This continuing grant will be reimbursed one hundred percent with federal funds. The Board thanks you for your approval of the 'above requests. Sincerely, c~,~~ re cc: Mr. David B. Carson Dr. Richard W. Layman Mr. William C. Wingfield Dr. Richard C. Patterson Ms. Darlene L. Burcham Mr. William M. Hackworth Mr. Jesse A. Hall Mrs. Ann H. Shawver Ms. Lori Van Curen (with accounting details) CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church A venue, S. W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHA WVER Deputy Director email: ann_shawver@ci.roanoke.va.lIs JESSE A. HALL Director of Finance email: jesse_hall@ci.roanoke.va.us June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: School Board Appropriation Request As a result of official School Board action at its meeting on June 12,2007, the Board has respectfully requested that City Council appropriate the following funds: . $6,000 for the James Madison University Content Academy Participation Grant to provide an opportunity for the building level principal and selected teachers from one school accredited with warning to attend the academy as a team and share what they have learned with the remainder of the school staff. The five person team must agree to provide mentoring, leadership, and in-service to other school and/or division staff. This new grant program will be funded by state and federal funds. · $4,929 for the 2007 Advanced Placement Fee Payment program to reimburse with federal funds part or all of the cost of fees for the 2007 AP test for low- income students who take the test. This continuing grant will be reimbursed one hundred percent with federal funds. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined above. Sincerely, ~ 4. Fkd Jesse A. Hall Director of Finance Honorable Mayor and Members of Council June 18, 2007 Page 2 JAH:ca c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon; City Clerk Sherman M. Stovall, Director of Management and Budget Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools .p~ rI., .~' CITY OF ROANOKE OFFICE OF THE CITI CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: {540} 853-1145 . E-mail: clerk@roanokeva.gov SHEIlA N. HARfMAN Depu tv City Clerk STEPHANIE M. MOON. CMC City Clerk CECELIA R. lYREE Assistant Deputy City Clerk June 21, 2007 Jean M. Thurman,Secretary Board of Directors Western Virginia Water Authority 601 S. Jefferson Street, Suite 200 Roanoke, Virginia 24011-2414 Wanda G. Riley, CPS, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018 Ladies: I am enclosing copy of Resolution No.3 7812-061807 ratifying and confirming the appointment of Richard E. Huff, II, as a Director of the Western Virginia Water Authority, to fill the unexpired term of John B. Williamson, III, effective immediately following the May 17, 2007, Board of Directors meeting. Sincerely, . .h1.~~ Stephanie M. Moon, CMC --~ City Clerk SMM:ew Enclosure pc: Richard E. Huff, II, Member, Western Virginia Water Authority, Board of Directors, Franklin County Administrator's Office, 40 East Court Street, Rocky Mount, Virginia 24150 Harwell M. Darby, Jr., Attorney, Glenn, Feldmann, Darby and Goodlatte, 210 First Street, S. W., Roanoke, Virginia 24011 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office "'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. No. 37812-061807. A RESOLUTION ratifYing and confirming the appointment of Richard E. Huff, II, as a Director of the Western Virginia Water Authority, which appointment was made on May 17, 2007, by the Board of Directors of the Authority. WHEREAS, pursuant to the Articles of Incorporation of the Western Virginia Water Authority, the seventh director shall be appointed by the Board and such appointment shall be ratified and confirmed by the Council of the City of Roanoke and the Board of Supervisors of Roanoke County; and WHEREAS, the Council is advised by the Western Virginia Water Authority, by letter dated January 19,2007, that a vacancy has occurred, created by the resignation of John B. Williamson effective November 16, 2006, and the Board has recommended the appointment of Richard E. Huff, II, as the seventh member of the Board to fill the unexpired term, which Roanoke County has ratified, and City Council concurs in the recommendation. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council does hereby ratify and confirm the Board's appointment of Richard E. Huff, II, as the seventh member ofthe Board of Directors of the Western Virginia Water Authority to fill the unexpired term of John B. Williamson, III, effective immediately following the May 17, 2007, Board of Directors meeting. 2. The City Clerk is directed to provide an attested copy of this resolution to the Board r:1! .>. -' of Supervisors of Roanoke CountY, -and to the Western Virginia Water Authority. ATTEST: ~itrC~ ~ v.n.If"'"~"""<,\",,,,,,^,;"'fT-n.....t nf""T\T\1iT 6. .-'I;,..",,..t.-... ,i..". CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011.1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 'STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov City Clerk SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk July 2, 2007 Mr. Richard E. Huff, II Franklin County Administrator's Office 40 East Court Street Rocky Mount, Virginia 24150 Dear Mr. Huff: At a regular meeting of the Council of the City of Roanoke held on Monday, June J 8, 2007, you were appointed as a member of the Board of Directors, Western Virginia Water Authority, to fill the unexpired term of John B. Williamson, III, ending June 3D, 2008, and pursuant to Resolution No.3 7812- 061807. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which will be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 2 J 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish you with a form for Disclosure of Real Estate Holdings. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Mr. Richard Huff, II July 2, 2007 Page 2 Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Ad." ' On behalf of the Mayor and Members of Roanoke City Council, I would like to express appreciation for your willingness to serve the citizens of the Roanoke Valley as a member of the Board of Directors, Western Virginia Water Authority. Sincerely, ~rn.~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Harwell M. Darby, Jr., Attorney, Glenn, Feldmann, Darby and Goodlatte, 210 First Street, S. W., Roanoke, Virginia 24011 Sheila N. Hartman, Deputy City Clerk Jean M~ Thurman, Secretary, Board of Directors, Western Virginia Water Authority Wanda G. Riley, CPS, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Andrea R. Johnson, Administrative Secretary, City Clerk's Office . COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of the Council of the City of Roanoke which was held on the eighteenth day of June, 2007, RICHARD E. HUFF, II, was appointed as a member of the Board of Directors, Western Virginia Water Authority, to fill the unexpired term of John B. Williamson, III, ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this second day of July, 2007. ~Y\A.~~ City Clerk ....... WESTERN V 'IR GIN I A ~ ...... WATER AUTHORITY BOARD OF DIRECTORS May 18, 2007 i) Stephanie Moon, CMC City Clerk City of Roanoke, Virginia 21 S Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Re: Western Virginia Water Authority - At-large Directorship Dear Ms. Moon: In a letter dated January 19, 2007, I informed you of the resignation of Mr. John Williamson from the Board of Directors (Board) of the Western Virginia Water Authority (Authority) effective November 16, 2006. Mr. Williamson held the at- large directorship on the Board filling the unexpired term of Mr. George Logan who resigned on May 19, 2005. Individuals for this position are selected by a majority vote of the other six directors and confirmed by the Roanoke County Board of Supervisors and City Council. At its May 17, 2007 meeting, the Board voted unanimously to recommend Mr. Richard E. Huff, II to fill the remaining period of the at-large directorship. This term will expire June 30, 2008. I am requesting that Mr. Huff's confirmation be placed on an upcoming City Council agenda for consideration and action. Please do not hesitate to contact me if you need additional information. Sincerely, ~ .'-1/ , U</YV~ ean Thurman Secretary WVWA Board of Directors Our Mission Is Clear. 601 5, Jefferson Street .Suite 200 . Roanoke VA 240"11 :241'4 540-853-1536- 540-853-1600 (fax) -,jean.thurman@Westernvawater.org ;. <!1ounflJ of ~oa:noh WANDA G. RILEY CLERK TO THE BOARD wriley@roanokecountyva.gov P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON, CMC DEPUTY CLERK bholton@roanokecountyva.gov MARY S. BRANDT ASSISTANT DEPUTY CLERK mbrandt@roanokecQuntyva.gov May 23, 2007 Ms. Jean Thurman, Secretary Western Virginia Water Authority Board of Directors 601 South Jefferson Street, Suite 200 Roanoke, VA 24011 ".., ~ ".., ~ Dear Ms. Thurman: ~ ~ This will inform you that at their meeting on Tuesday, May 22,2007, the R~noke County Board of Supervisors voted unanimously to ratify the appointment of Richa'jJ E. Huff, II to fill the at-large directorship on the Western Virginia Water Authority. ~ Huff will be completing the remaining portion of the at-large directorship formerlyrneld by John Williamson which will expire on June 30, 2008. On behalf of the supervisors and the citizens of Roanoke County, please convey to Mr. Huff our appreciation for his willingness to accept this appointment. Sincerely, \J'('~VJ,~~ Wanda G. Riley, CPS Clerk to the Board of Supervisors cc: Richard E. Huff, II Harwell M. (Sam) Darby, Jr., Attorney for the Authority Gary Robertson, Executive Director, Water Operations Michael McEvoy, Executive Director, Wastewater Operations StElP'.hanie Moon, Clerk, Roanoke City Council. ~ .... "'~ ..Jt.~~i~. . ...L ~,;;. ,.-,,;..... .;:- <Ii CITY OF ROANOKE OFFICE OF TIlE CITI CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-) 145 E-mail: clerk@roanokeva.gov SHEILA N. HARfMAN Deputy City Clerk srEPHAN1E M. MOON, CMC City Clerk June 21, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: On motion, duly seconded and adopted, Council at its meeting held on Monday, June 18, 2007, approved the Reserve Avenue site as the location for an amphitheater and requested that the following actions be taken: . instruct the City Manager to put out an RFP for design and management of an amphitheatre by the River in the old Victory Stadium site . the amphitheatre should be designed roughly as discussed and shown in the consultant reports of Economic Research Associates (ERA) Consultants, Leon Younger and PROS Consultant, LLC, and Bullock, Smith Partners, Inc., respectively, namely a 7000 seat amphitheatre with approximately 3,500 to 4,000 covered seats, back of house and concession facilities, and the ability to "open the gates" for large field/festival events . the design should take into account. the management company's recommendations, including placement . the design should encourage use of green space, links to greenways and incorporate green design as much as possible . the design should consider phasing options, if construction and costs are higher than expected, and if such facilities are currently unavailable, such as the armory, need to be worked in later. But, the design should allow for a useable commercial amphitheatre as soon as possible . , Darlene L. Burcham June 21, 2007 Page 2 . attention should be given to opportunities for a private-public partnership in terms of construction and management . City staff and the selected management firm are to maximize developing revenues to offset costs, such as naming rights and. concessions Si ncerely, ~~~.~ Stephanie M. Moon, CMC City Clerk SMM:ew pc: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget R. Brian Townsend, Acting Assistant City Manager for Community Development CITY OF ROANOKE OFFICE OF THE CI1Y CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 . Fax: (540) 853-1145 E~mail: clerk@roanokeva.gov SHEIlA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON. CMC City.Clerk June 21,2007 William M. Hackworth City Attorney Roanoke, Virginia Henry Scholz, Chair City Planning Commission Roanoke, Virginia Gentlemen: At the regular meeting of the Council of the City of Roanoke held on Monday, June 21, 2007, Council Member Lea asked that Council consider naming the Countryside Golf Course after the late Roy Stanley Miller, a long time sports broadcaster for WDBJ Channel 7. and avid golfer; and Council Member Fitzpatrick also asked that consideration be given to naming the Roanoke Civic Center Special Events Center after the Honorable Linwood Holton and the late Honorable Elbert Lee Trinkle, former Virginia Governors of Roanoke. The matter was referred to the City Attorney and City Planning Commission for review. Sincerely, ~m.~hV Stephanie M. Moon, CMC City Clerk SMM:ew pc: Darlene L. Burcham, City Manager R. Brian Townsend, Agent, City Planning Commission .. .\ CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORTH CITY ATTORNEY TELEPHONE: 540-853-243] FAX: 540-853-122] EMAIL: cityatty@roanokeva,gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS June 21, 2007 Honorable Mayor and Members of City Council Roanoke, Virginia Re: Naming a City Facility Dear Mayor Harris and Members of Council: This is in response to Councilman Lea's request that I outline the procedure to be followed by Council in naming a City facility (specifically, naming the golf course at Countryside after Roy Stanley Miller (he used the name Roy Stanley professionally), a deceased popular broadcaster in the City). Ultimately, Council may name any of the City's facilities by the adoption of a resolution. I have researched Council's prior practices in adopting resolutions naming facilities, and frankly, there does not seem to be any uniformity to the process used by Council to do this. In some cases, Council has acted on its own initiative to name a facility (such as the proposal in the early 1980s to name what is now the Commonwealth of Virginia Building after the late Judge Ted Dalton, which resulted in the building being named in 1986 the "J. Lindsay Almond, Jr., State Office Building" until that became controversial, and Council renamed it the Commonwealth of Virginia Building in 1987, and the naming of the O. Winston Link Railwalk in 2003, and its renaming as the David R. and Susan S. Goode Rai1walk in 2005). Council has on occasion held public hearings to receive public input on a naming (such as the October 2001 public hearing on a proposal to rename Elmwood Park after the late Dr. Martin Luther King). Council has also referred name proposals to the City's Planning Commission for its recommendation (such as Council did before naming the Brown-Robertson Park in 2001). The Planning Commission adopted a naming policy in 1996 which it follows in making its recommendations (a copy of this policy is attached). The only provisions of the Code of Virginia or the Code of the City of Roanoke pertaining to naming facilities of which I am aware pertain to the naming of rights-of-way. Section 15.2-2000, Code of Virginia, authorizes governing bodies to name streets and alleys within their jurisdictions. Section 30-34 of the City Code accordingly provides that: In order to further the public health, s,~MY and ,welfare, the. city manager shall be authorized to recommend to city council'changes'iIi' e-xisting names of streets, both private and public, whenever he deems it advisable, such as when a request to change an existing street name is made, when an existing street is unnamed, when it appears that an existing street name is the same or confusingly similar to another, or when an existing street bears multiple names. Prior to making such a Mayor Harris and Members of Council 6/21/2007 2 recommendation, the city manager shall notify affected property owners and non- owner residents of affected property and offer them an opportunity to comment publicly on such recommendation, in accordance with such guidelines as may be promulgated from time to time by city council. As stated earlier, Council could act on its own in adopting a resolution to name the golf course at Countryside, or it could refer the matter to the Planning Commission for a recommendation before acting. I would be pleased to prepare a resolution accomplishing this if Council so desires. I have attached for your information a copy of a newspaper article and an obituary referencing Mr. Stanley's accomplishments and untimely death. Please let me know if you have any questions. With kindest personal regards, I am Sincerely yours, "ji ~ William M. Hackworth City Attorney WMHIlsc Attachments c: Darlene L. Burcham, City Manager Stephanie M. Moon, City Clerk K:\wmh\Letters to council\letter to council naming city facility 2007.doc rc. -) ":"'-1- ,"('. Roanoke City Planning Commission Naming Policy September 3, 1996 GENERAL GUIDELINES · Existing public facilities (i.e., bridges, tunnels) should not be renamed for people or areas for the sake of changing names. · New public facilities having a major impact on the City should be identified in such a way to make them unique and should be based on cultural or historical names. · New or existing public facilities should not be named after or for an individual or person currently living. SPECIFIC GUIDELINES PARKS · Naming of public parks should be based on the following: (1) region of the City in which the park is located; geographic feature; persons who had donated land or made major contributions toward the development of the park; or historic figures of significant status. · Smaller neighborhood parks could bear the name of a deceased individual. Larger regional parks should be named after their geographic location. · Smaller recreational facilities (i. e., athletic fields within a park) can be named in honor of persons who made a significant gift to the City towards improving recreational facilities or made a significant contribution to the City of Roanoke. STREETS · Naming of streets should relate to the following elements: (1) area in which it is located; (2) historical relationship; (3) deceased noted person, related to the area; (4) any other suitable name that is considered by the Agent to the Planning Commission and the community to be fitting, practical or in compliancewith all other street naming guidelines. ..~~ ..~i~ ." i. .:~ k~ -. '<~ . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone, (540) 853-2541 Fax: (540) 853.1145 R-mail: cJerk@roanokeva".gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON. CMC City Clerk June 22, 2007 Mr. William C. Holland 1450 Forest Park Boulevard, N. W. Roanoke, Virginia 24017 - Dear Mr. Holland: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit. Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. William C. Holland June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Personnel and Employment Practices Commission. Sincerely, ~~h1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, CMC, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, WILLIAM C. HOLLAND was reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. M, ~lM.J City Clerk ' CITY OF ROANOKE OFFICE OF THE CITY CLERK. 215 Chnrch Avenue, S. W., Room 456 Roanoke, Virginia 240Il-1536 Telephone, (540) 853-2541 Fa" (540) 853-1145 E-mail: derk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Gregory W. Staples 575 Brookfield Lane, N. E. Roanoke, Virginia 24012 Dear Mr. Staples: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Gregory W. Staples June 22, 2007 Page 2 On behalf of the Mayor a.nd Members of City Council, I would like to express appreciation for your willingness to continue your service as a member.of the Personnel and Employment Practices Commission. Sincerely, itJJ~'r0.~ Stephanie M. Moon; CMC City Clerk SMM:ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, GREGORY W. STAPLES was reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ~~~.~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011.1536 Telephone, (540) 853-2541 Fa" (540) 853-1145 STEPHANIE M. MOON, CMC E~ma~l: derk@roanokeva.gov City Clerk SHEILA N. HARTMAN Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk June 22, 2007 Mr. Stephen S. Willis 5044 Bruceton Road, S. W. Roanoke, Virginia 24018 Dear Mr. Willis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Stephen S. Willis June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Personnel and Employment Practices Commission. Sincerely, ht.~ Stephanie M. Moon, CMC City Clerk , SMM:ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, CMC, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, STEPHEN S. WILLIS was reappointed as a member of the Personnel and Employment Practices Commission, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ('n. f1Mt) City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 4S6 Roanoke, Virginia 24011-1S36 Telephone: (540) 853.2541 Fax: (540) 853.1145 E.mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk ,p~ .'L,A...',.., ,. . . .~o .~.) 'f III STEPHANIE M. MOON, CMC Acting City Clerk CECELIA R. TYREE Assistant DeputY City Clerk June 22, 2007 Ms. Kristi Pedelty 2929 Carolina Avenue, S. W Roanoke, Virginia 24014 Dear Ms. Pedelty: At a regular meeting of the Council of the City of Roanoke held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts' Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts Commission\Kristi Pedelty 07oath.doc Ms. Kristi Pedelty June 22, 2007 Pag e 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Arts Commission, Sincerely, h1.~~ ~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Wyona M. Lynch-McWhite, Chair, Roanoke Arts Commission, 2012 Berkley Avenue, S. W., Roanoke, Virginia 24015 Susan Jennings, Public Arts Coordinator, Economic Development Wanda McGill, Secretary, Roanoke Arts Commission Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary K:\oath and leaving service\Arts Commission\Kristi Pedelty 07oath.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, KRISTI PEDEL TY was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. I rn.~W City Clerk . . \:... K:\oath and leaving service\Arts Commission\Kristi Pedelty 07oath.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: derk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Charles R. Shaver 2630 Tillett Road, S. W. Roanoke, Virginia 2401 5 Dear Mr. Shaver: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Valley Greenway Commission, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Roanoke valley green way commission\Charles W Shaver oath 07.doc Mr. Charles R. Shaver June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Valley Greenway Commission. Sincerely, ~}vj,~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Elizabeth Belcher, Greenway Coordinator, Roanoke Valley Greenway Commission, P. O. Box 29800, Roanoke, Virginia 24018, w/enclosure Donald R. Witt, Chair, 3332 Kenwick Trail, S. W., Roanoke, Virginia 24018 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\Roanoke valley greenway commission\Charles W Shaver oath 07.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, CHARLES R. SHAVER was reappointed as a member of the Roanoke Valley Greenway Commission, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ./ City ~Ier~ rYt~ K:\oath. and leaving service\Roanoke valley greenway conunission\Charles W Shaver oath 07.doc <P~ ~.,~A~..~ \iL~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-IS36 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Herbert H. McBride 5105 Greenfield Street, S. W. Roanoke, Virginia 24018 Dear Mr. McBride: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\roa public library board\Herbert H. McBride oath 07.doc Mr. Herbert H. McBride June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Public Library Board. Sincerely, ~ ' . ::lON Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\roa public library board\Herbert H. McBride oath 07.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, HERBERT H. MCBRIDE was reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ~~~~ City Clerk '-' K:\oath and leaving service\roa public library board\Herbert H. McBride oath 07.doc ~~ - CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853.2541 Fax: (540) 853-1145 E~mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Ms. Lauren D. Saunders 3514 River Birch Lane, S. W. Roanoke, Virginia 24014 Dear Ms. Saunders: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 20.10. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\roa public library board\Lauren D Saunders oath 07.doc Ms. Lauren D. Saunders June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Public Library Board. Sincerely, itr-f-~ . ~ r-n . ~~ Stephanie M. Moon, CMC City Clerk . SMM:ew Enclosures pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\roa public library board\Lauren D Saunders oath 07.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, LAUREN D. SAUNDERS was reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. h~~~-~fY). ~. City Clerk K:\oa[h and leaving service\roa public library board\Lauren D Saunders oath 07.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-IS36 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: derk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Owen C. Shultz 1914 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Shultz: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\roa public library board\Owen C. Shultz oath 07.doc Mr. Owen C. Shultz June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Public Library Board. Sincerely, ~~m,~~~ ........,........ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board Sheila N. Hartman, Deputy City Clerk Andrea R, Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\roa public library board\Owen C. Shultz oath 07.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, OWEN C. SHULTZ was reappointed as a member of the Roanoke Public Library Board, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ~ IY), rne~ City Clerk K:\oath and leaving service\roa public library board\Owen C. Shultz oath 07.doc oP~ - .~ .,. CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Brian G. Gibson 204 S. Jefferson Street, S. E., Apartment 5 Roanoke, Virginia 24011 Dear Mr. Gibson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2010. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Brian G. Gibson June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, . ht'l1~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Roanoke Neighborhood Partnership Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office COMMONWEALTH-OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, BRIAN G. GIBSON was reappointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ~~ 'rr). ~~ City Clerk I) CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011.1536 Telephone: (540) 853-2541 Fax: (540) 853.1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. A. Morris Turner, Jr. 3515 Riverbirch Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Turner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a City representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for a term ending June 30, 2008. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your services to the City of Roanoke as a member of the Roanoke Valley Convention and Visitors Bureau. Sincerely, ~~h1.M~ Stephanie M. Moon, CM~ "- City Clerk SMM:ew Enclosures pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Room 456 Roanoke, Virgiuia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-maiJ: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Barton J. Wilner 2709 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Wilner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, .you were reappointed as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for a term ending June 30, 2008. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your ,appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau. Sincerely, ~~~M.~hv Stephanie M. Moon, CMC City Clerk SMM:ew pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke,Virginia 24016 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\roanoke Valley Convention and Visitors Bureau\Barton 1. Wilner oath06.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. William M. Hackworth 2202 Carter Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hackworth: At a regular meeting of the Council of the City of Roanoke which' was held on Monday, June 18, 2007, you were reappointed as a City representative to the Virginia Western Community College, Board of Directors, for a term ending June 30, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed, Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\virginia western comm college foundation board\William M Hackworth 07.doc Mr. William M. Hackworth JUne 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Virginia Western Community College, Board of Directors. Sincerely, h1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Dr. Robert Sandel, Secretary, Virginia Western Community College, Board of Directors, P. O. Box 14007, Roanoke, Virginia 24038-4007 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\virginia western comm college foundation boan;l\William M Hackworth 07.doc "" CITY OF ROANOKE ) ) To-wit: ) COMMONWEALTH OF VIRGINIA I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June, 2007, WILLIAM M. HACKWORTH was reappointed as a City representative to the Virginia Western Community College, Board of Directors, for a term ending June 30, 2011. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. ~~~h,. o~ City Clerk rve.. K:\oath and leaving service\virginia western conun college foundation board\William M Hackworth 07.doc oP~ ...~.6. ~~.... ~i> ~ ~- .;~ .' . \. ~~:: ."""..' -;:'- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853.2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Joseph B. Wright 1902 Grandin Road, S. W Roanoke, Virginia 24015 Dear Mr. Wright: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were reappointed as a City representative to the Virginia Western Community College, Board of Directors, for a term ending June 30, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\virginia western comm college foundation boardVoseph B Wright oath 07.doc Mr. Joseph B. Wright June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Virginia Western Community College, Board of Directors. Sincerely, 'Jf~~~~~ City Clerk SMM:ew Enclosures pc: Dr. Robert Sandel,Secretary, Virginia Western Community College, Board of Directors, P. O. Box 14007, Roanoke, Virginia 24038-4007 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\virginia western comm college foundation boardVoseph B Wright oath 07,doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June, 2007, JOSEPH B. WRIGHT was reappointed as a City representative to the Virginia Western Community College, Board of Directors, for a term ending June 30, 2011. Given under my hand and the Seal of the City of Roanoke this twenty- second day of June 2007. , m.1vt~ City Clerk K:\oath and leaving service\virginia western comm college foundation boardVoseph B Wright oath 07.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 22, 2007 Mr. Michael E. Smith 1831 Syracuse Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were appointed as a member of the Parks and Recreation Advisory Board for a term ending March 3 r, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Parks and Rcc\Michael Smithoath 07.doc Mr. Michael E. Smith June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, W~m. 'rY'2_~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board Carl H. Kopitzke, Chair, Parks and Recreation Advisory Board,. 2314 Martin Lane, S. W., Roanoke, Virginia 24015 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\Parks and Rcc\Michael Smithoath 07.doc COMMONWEALTH OF VIRGINIA) ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, MICHAEL E. SMITH was appointed as a member of the Parks and Recreation Advisory Board for a term ending March 31, 2010. Given under my hand and the Seal of the City of Roanoke twenty-second day of June 2007. .. m.M'\~ City Clerk' . C K:\oath and leaving service\Parks and Rec\Michael Smithoath 07.doc oP~ - CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone, (540) 853-2541 Fax, (540) 853-1145 E-mail: derk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMe City Clerk June 22, 2007 Ms. Kay J. Kelly 112 Serpentine Road, S. W. Roanoke, Virginia 24014 Dear Ms. Kelly: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2007, you were appointed as a member of the Parks and Recreation Advisory Board for a term ending March 31, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am. enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Parks and Rec\Kay J Kellyoath Q7.doc Ms. Kay J. Kelly June 22, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, . X\r). ~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board Carl H. Kopitzke, Chair, Parks and Recreation Advisory Board, 2314 Martin Lane, S. W., Roanoke, Virginia 24015 Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office K:\oath and leaving service\Parks an.d Rec\Kay J Kellyoath 07.doc COMMONWEALTH OF VIRGINIA) ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2007, KAY J. KELLY was appointed as a member of the Parks and Recreation Advisory Board for a term ending March 31, 2010. Given under my hand and the Seal of the City of Roanoke twenty-second day of June 2007. . City Clerk K:\oath and leaving service\Parks and Rec\Kay J Kellyoath 07.doc oP~ ..J(<.~~~.~. \: - JIll,: ."".,' .::-. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 21,2007 Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Ladies and Gentlemen: I am attaching copy of Ordinance No. 37813-061807 establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for the fiscal year beginning July 1, 2007, in an increased amount of 4.2%. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~r.,,~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Keli M. Greer, Director of Human Resources ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37813-061807~ AN ORDINANCE establishing compensation for the City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1, 2007; and dispensing with the second reading by title of this ordinance. , BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. For the fiscal year beginning July 1, 2007, and ending June 30, 2008, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries of Council-appointed officers shall be the salary received by each during the fiscal year July 1, 2006, ending June 30, 2007, increased by four and two-tenths percent (4,2%). 2. Any increase in compensation due to any officer or employee under this Ordinance shall be first paid with the first paycheck in July, 2007. 3. The Director of Finance shall continue to pay on an installment basis the sum of $8,000.00 per calendar year to ICMA as deferred compensation on behalf of the five incumbent Council-appointed officers. The sum shall be paid in equal quarterly installments. 4. In no calendar year shall amounts of deferred compensation contributed by the City to lCMA on behalf of the Council-appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax-free basis annually. 5. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by lCMA to implement this ordinance. 6. This ordinance shall remain in effect until amended or repealed by ordinance duly adopted by City Council. 7. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: h-).~ City Clerk. . ~.;~...~~ ';" '. .' ",",,".}. ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E~majl: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON. CMC City Clerk CECELlA R TYREE Assistant Deputy City Clerk June 21, 2007 Donald E. Lorton Executive Vice-President/ Treasurer Carilion Clinic P. o. Box 40032 Roanoke, Virginia 24022-0032 Dear Mr. Lorton: I am enclosing copy of Ordinance No. 37814-061807 amending Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to establish a comprehensive sign overlay district within the City of Roanoke to be known as the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District, as set forth in the Amended Application No. 2 - Rezoning application filed in the Office of Planning, Building and Economic Development on May 7, 2007. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~)Y).~~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure Donald E. Lorton Page 2 June 21,2007 pc: Western Virginia Water Authority, 2012 Jefferson Street, S. W., Suite 200, Roanoke, Virginia 24011 Glenn and Vicki Torre, 1630 Belleview Avenue, S. W., Roanoke, Virginia 24014 . Rebecca Shumate and Elaine Critticos, 1820 Baldwin Drive, Concord, California 94519 Thomas B. Burton, 2204 Brambleton Avenue, S. W., Roanoke, Virginia 24015 Arnold and Jane Brown, 2234 Sourwood Street, N. E., Roanoke, Virginia 24012 Joanne P. Jones, 1620 Belleview Avenue, S. E., Roanoke, Virginia 24014 Kermit and Dorothy Shriver, 1318 Clarke Avenue, S. W., Roanoke, Virginia 24016 J & K Old Jefferson Street, LLP, 410 1" Street, S. W., Roanoke, Virginia 24011 Virginia Scrap Iron & Metal Co., Inc., P. O. Box 8278, Roanoke, Virginia 24014 Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Vogel & Cromwell, LLC, P. O. Box 18188, Roanoke, Virginia 24014 Westwin of Roanoke, LLC, 301 23'. Street, S. W., Roanoke, Virginia 24014 First Presbyterian Church, 2101 Jefferson Street, S. W., Roanoke, Virginia 24014 M. L. Stauss, P. O. Box 40032, Roanoke, Virginia 24022 Crestar Bank, Headquarters 8614, 919 E. Main Street, Richmond, Virginia 23219 Bill Thomasson, President, Neighbors in South Roanoke, 2621 Crystal Spring Avenue, S. W., Roanoke, Virginia 24014 Susan S. Lower, Director, Real Estate Valuation "I Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney /;(,~;i c; ~~~~1 ;? IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 18th day of June, 2007. No. 37814-061807. AN ORDINANCE to amend 536.2-100, Code of the City of Roanoke (1979), as amended, , , and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to establish a comprehensive sign overlay district within the City of Roanoke to be known as the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District; and dispensing with the second reading by title of this ordinance. WHEREAS, Donald E. Lorton, Executive Vice President and Treasurer, Carilion Clinic, made application to the Council of the City of Roanoke, Virginia ("City Council"), on behalf of Roanoke Hospital Association, Roanoke Memorial Hospital, Carilion Medical Center, and CHS, Inc., to establish a comprehensive sign overlay district on the hereinafter described property within . the City to be known as the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by 536.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at it5 meeting on June 18,2007, after due and timely notice thereof as required by 536.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in' interest and citizens were given an opportunity to be heard, both for and against the proposed establishment of the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters r presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require that the hereinafter described property located at 2031 Jefferson Street, S.W., Official Tax No. 1041003; 1815 Belleview Avenue, S.E., Official Tax No.4060201; 1906 Belleview Avenue, S.E., Official Tax No. 4060301; four parcels on Hamilton Terrace, S.E., Official Tax Nos. 4040822,4040823,4040824, and 4040825; 2013 Jefferson Street, S.W., Official Tax No.1 041 004; a parcel on Jefferson Street, S.W., Official Tax No. 1041002; 1860 Jefferson Street, S.E., Official Tax No. 4040507; and 2001 Crystal Spring Avenue, S.W., Official Tax No. 1040905, such district being limited to permitting signs as they apply to the Carilion Roanoke Memorial Hospital campus consisting ofthe hospital, 3 parking garages, and the Crystal Spring Medical Office Building, and the 28.9 acres area zoned INPUD near the intersections ofJefferson Street, Reserve Avenue, McClanahan and Belleview A venues, and Hamilton Terrace, such signage to consist of freestanding signs, building mounted signs, and upper story wall signs, such signs being visible from variOU5 locations on the campus and off the campus, should be designated as a comprehensive sign overlay district to be known as the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District, as herein provided, and finds that such district meets the standards set forth in 936.2-336, Code of the City of Roanoke (1979), as amended, and will serve the public purposes and objectives set forth in 936.2-660 of the Code of the City of Roanoke (1979), as amended, at least as well, or better, than the signage that would otherwise be required or permitted by Chapter 36.2. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official . Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as amended, be amended to reflect '"j i ~ ; that Official Tax Nos. 1041003, 4060201, 4060301, 4040822, 4040823, 4040824, 4040825, 1041004,1041002,4040507, and 1040905, such district being limited to permitting signs as they apply to the Carilion Roanoke Memorial Hospital campus consisting of the hospital, 3 parking garages, and the Crystal Spring Medical Office Building, and the 28.9 acres area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, be, and are hereby, designated as a comprehensive sign overlay district to be known as the Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District, as set forth in the Amended Application No.2 - Rezoning Application filed in the Office of Planning, Building and Economic Development on May 7,2007. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTEST: W~rn.rve City Clerk. K:\ORDINANCES\O-SIGN QVERL Y DISTRICT - CARIUON CUNlC 6-18-07.DOC Architectural Rc\'iew Board BOllrd orZnnin~Appcals I'lannin~ Cnmmissiun CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: pIanning@roanokeva.gov June 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Donald E. Lorton, Executive Vice President and Treasurer, Carilion Clinic, to establish, pursuant to the provisions of Section 36.2-336, Code of the City of Roanoke, 1979, as amended, a Sign Overlay District for the following properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center:, 2031 Jefferson Street, S.W., Official Tax No. 1041003; 1815 Belleview Avenue, S.E., Official Tax No. 4060201; 1906 Belleview Avenue, S.E., Official Tax No. 4060301; four parcels on Hamilton Terrace, S.E., Official Tax Nos. 4040823,4040822,4040824, and 4040825; 2013 Jefferson Street, SW., Official Tax No. 1041004; a parcel on Jefferson Street, SW., Official Tax No. 1041002; 1860 Jefferson Street, S.E., Official Tax No. 4040507; and 2001 Crystal Spring Avenue, SW., Official Tax No. 1040905, such district being limited to permitting signs as they apply to the Carilion Roanoke Memorial Hospital campus, consisting of the hospital, 3 parking garages, and the Crystal Spring Medical Office Building, and the 28.9 acres area zoned INPUD near the intersections otJefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, such sign age to consist of freestanding signs, building mounted signs, and upper story wall signs, such signs being visible from various locations on the campus and off the campus. Members of City Council Page 2 May 17, 2007 Planning Commission Action/Recommendation The Planning Commission held a public hearing on the request on Thursday, May 17, 2006. By a vote of 5-0-2 (Messrs. Chrisman, Rife, Scholz and Williams and Mrs. Penn voting in favor, and Mr. Manetta and Ms. Prince abstaining), the Commission recommended that City Council approve the request. There was no discussion regarding the applicant's request and there were no comments from the audience during the public hearing. The Commission found the application to adopt a Comprehensive Sign Overlay District on the subject properties to be consistent with the City's Zoning Ordinance, the Comprehensive Plan, the RiverlandlWalnut Hill Neighborhood Plan and the South Roanoke Neighborhood Plan. By allowing the applicant a flexible use of their total sign allotment, a more cohesive and effective signage system can be installed. Respectfully submitted, ~~ Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Members of City Council Page 3 May 17, 2007 Application Information Request: Comprehensive Siqn Overlay District Applicant: Roanoke Hospital Association, Roanoke Memorial Hosoital, Carilion Medical Center and CHS, Inc. Representative: Carilion Clinic City Staff Person: Maribeth O. Bendl Site Address/Location: Intersection of Jefferson Street SW, Belleview Avenue SW and Crvstal Sprina Avenue SW Official Tax Nos.: 1041003,4060201,4060301,4040823,4040822, 4040825,4040824,1041004,1041002,4040507, 1040905 Site Area: 27.9034 Acres Total Existina Zonina: INPUD, Institutional Planned Unit Develooment Proposed Zoning: INPUD, Institutional Planned Unit Development and Comorehensive Sian Overlav District Existing Land Use: Hosoital Proposed Land Use: Hospital Neighborhood Plan: Riverlandf\Nalnut Hill Neighborhood Plan and South Roanoke Neiahborhood Plan Specified Future Land Institutional Use: Filing Date: Original Application: April 5, 2007; Amended Application NO.1: April 25, 2007; Amended Application NO.2: May 7, 2007 Background Roanoke Memorial is the largest hospital in southwestern Virginia and will be the second largest hospital in Virginia once expansion is complete. Accompanying this expansion is a name change to Carilion Clinic. These changes will make new signage necessary. However, the site's size and building's configuration make conventional sign placement difficult. Therefore, the applicant is requesting a comprehensive sign overlay district to allow for the flexible use of the subject property's free-standing and building-mounted sign allocation. The application specifies that twenty-four (24) signs will be installed, replaced, or refaced as follows: · Two (2) upper-story wall signs, one (1) on Carilion Roanoke Memorial Hospital and one (1) on the Terrace Parking Garage · Seven (7) freestanding identification signs ranging in height from four (4) feet to sixteen (16) feet. · Three (3) building mounted entrance identification sign (e.g. emergency, north entrance). · Eleven (11) freestanding directional signs (e.g. exit, do not enter). Members of City Council Page 4 May 17, 2007 . One (1) refaced freestanding monument sign. All directional signs (e.g. handicap parking, fire lanes) under four (4) square feet in size are exempt. Considerations Surroundinq Zoninq and Land Use: The campus is primarily surrounded by City owned parks including the Rivers Edge Sports Complex, the Roanoke River Greenway and Mill Mountain. These properties are zoned INPUD, Institutional Planned Unit Development and ROS, Recreation and Open Space. The Riverland/Walnut Hill neighborhood extends to the north of the campus with a mixture of single-family, two-family and multifamily residences. These properties are zoned MX, Mixed Use with conditions, R-5, Residential Single-Family, and RM-1, Residential Mixed Density. The South Roanoke neighborhood extends to the south of the campus and includes a variety of commercial, institutional and residential uses. The zoning of these properties include IN, Institutional, CN, Commercial-Neighborhood, R-5, Single-Family Residential and RMF, Residential Multifamily. Compliance with the Zoninq Ordinance: The subject property's base zoning (INPUD), total acreage (27.9034), maximum sign height (sixteen feet) and proposed sign area (2,497 square feet) meet the requirements set forth in Section 36.2-336 (Comprehensive Sign Overlay District) of the City's Zoning Ordinance. If approved, sign age on the property will be regulated by the specifications of the application. These regulations can only be amended or varied upon submission and approval of a zoning amendment application. Conformity with the Comprehensive Plan and Neiqhborhood Plan: The City's Comprehensive Plan, the South Roanoke Neighborhood Plan and the Riverland/Walnut Hill Neighborhood Plan recognize Carilion as a critical institution to the region, providing significant medical services and employment. However, while all three plans emphasize the importance of supporting the hospital, they also state that boundaries must be defined to prevent encroachment into surrounding neighborhoods. People from across southwest Virginia visit this facility on a daily basis and require effective signage to find parking and entrances. The signage proposed in the subject application will hopefully keep visitors from accidentally entering surrounding residential neighborhoods. The following policies of Vision 2001-2020 are relevant in the consideration of this application: Members of City Council Page 5 May 17, 2007 . PE P9. Health and human service agencies. Roanoke will support a range of health and human services to meet the needs or Roanoke's citizens. Conformity with Vision 2001-2020's Design Principles: Desi n Principles: Signs (private and public) should be limited in number and scaled in size to minimize visual clutter. Ap lication's Conformit : Signs are limited to those that will identify buildings and direct vehicular and pedestrian traffic. Their scale coordinates to the large scale of the cam us and its buildin s. City Department Comments: The City's Department of Public Works wanted to ensure that no signs would be placed in the public right-of-way or interfere with sight distance at intersections. APPLICATION REZONING Date: MAY 7, 2007 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W Roanoke, VA 24011 Phone: (540) 853-1730 Fax: (540) 853-1230 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for rezoning for the property located at: Property Address(es): SEE ATTACHED EXHIBIT Official Tax No(s): SEE ATTACHED EXHIBIT Existing Zoning: INPUD Requested Zoning: SIGN OVERLAY DISTRICT Proposed land use: MEDICAL FACILITIES Name of Applicant/Contact Person: DONALD E. LORTON, EVP, TREASURER Mailing Address: CARILlON CLINIC, P.O. BOX. ~OQ.32, ROANOKE, VA 24022-003 Telephone: ~40) E-mail: dlorton@carilion .com Applicant's signature: ROANOKE HOSPITAL Property Owner's Name: CARILlON MEDICAL Mailing Address~ CARILlON CLINIC, LEGAL ROANOKE,VA24022 Telephone: p40) 224-5062 F ASSOCIATION, ROANOKE MEMORIAL HOS ITAL CENTER,AND CH~, INC. DEPARTMENT, P.O. BOX 40032' Property Owner's signature: E-mail: band;~ws@carilion.com EVP/Tteasurer 36.2-338 Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District (a) The purpose of this Section is to permit the use of publicly visible signs as they apply to the Carilion Roanoke Memorial Hospital campus which consists primarily of the hospital, its three parking garages, and the Crystal Spring Medical Office Building; made up of the foliowing tax map parcels; 1040905, 1041002, 1041003, 1041004,4040507,4040822,4040823,4040824, 4040825,4060201,4060301 (the "Campus") 27.3 acres zoned INPUD located near the intersections of Jefferson St. Reserve Ave., McClanahan Ave Belieview Ave and Hamilton Terrace while at the same time serving the public purposes set forth in Section 36.2-660. (b) Freestanding Signs. (1) Freestanding signs shali be limited to directional signage, primary vehicular entrances into the Campus, and primary building entrances within the Campus. Freestanding building entrance signs shali not be used within ten feet of a building mounted signs. Freestanding signs shali be subject to the standards set forth in Figures 338-2, 338-3, 338-6, 338-9 and locations as set forth in Exhibit IV (2) Freestanding signs shali comply with Section 36.2-670. (3) Primary vehicular entrances signs at main visitor entrances will be located as set forth in Exhibit IV. (4) Freestanding Signs at primary building entrances wili be located as set forth in Exhibit IV. (c) Building Mounted Signs. (1) Building Mounted Signs shali be placed on building entrances. Building Mounted Signs shali not be used within ten feet of a Freestanding Sign. Building Mounted Signs shali be subject to the standards set forth in Figures 338-4, 338-7, and 338-8 and locations as set forth in Exhibit IV (2) Building mounted signs shall comply with Section 36.2-671. (d) Upper Story Wali Signs. (1)' One upper story wali sign for the INPUD shali be permitted on the western side of Carillon Roanoke Memorial Hospital situated on the parcel with the tax map number 4060301 and shali be subject to the standards and locations set forth in Figure 338-1 (2) One upper story wali sign for the INPUD shali be permitted on the southern side of the Terrace Parking Facility at Belieview Ave and Hamilton Terrace, situated on the parcel with the tax map number 4060301, and shali be subject to the standards and location as set forth in Figure 338-5 (3) No other upper story wali signs shali be aliowed to be placed on the two buildings referenced in (d)(1) and (d)(2) of this section. 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S~ C/)Z Q)W >C/) <(Q) C :::J ctl C ..eQ) ctl > lij<( - := u Q) U._ ~a> 1'-- N Q) ~lll m ,.....2 .,.... ~ '0 ~ o Q) '<t '<t ~ -N N C/)<( ~ g> Q) u ~ cD .:::t:CC,-<D~ g - .Q .$ ~ g ctlC/)I-;::c--,ctl o ctl Q) . 0 a::UUUC/)a:: EXHIBIT III . - -~"- .,' ;:::>~::~~f;:.::~.~"" i,~~:f,;,~j~~F:: t:~':_;>~ t (<:,:~~.'-.;}..>...... . .....". ""'-' .,,-... . ,~.~.:~:/" >.',.;:~"~/':,.::"'~',~' 1041002 1041004 1041003 104090 40408n. 4040823 4040824 40401325 ~ ;!i>' ~ ~ ..,'j EXHIBIT IV CRMH CAMPUS SIGNAGE BUDGET & WORKSHEETS 4/25/07 NUMBER OF SIGNS FOR OVERLAY DISTRICT SIGN# HEIGHT F1 REF.# I ILLUM. FACE SF 1 12 338-1 YES 1,100 3 16 338-2 YES 84 42 16 338-2 YES 84 48 16 338-2 YES 84 5 14 338-3 YES 65 7 14 338-3 YES 65 84 4 338-4 YES 50 10 15 338-5 YES 155 8 4 338-6 YES 19 9 4 338-6 YES 19 4 16 338-7 YES 54 80 6 338-8 YES 53 81 4 .338-9 YES 6 82 4 338-9 YES 6 83 4 338.9 YES 6 19 4 338-9 YES 6 20 4 338.9 YES 6 21 4 338-9 YES 6 22 4 338-9 YES 6 24 4 338-9 YES 6 75 4 338-9 YES 6 76 4 338-9 YES 6 77 4 338-9 YES 6 6 4 338-10 YES 76 2 25 IN PLACE YES 33 11 20 IN PLACE YES 200 23 5 IN PLACE NO 270 70 2 IN PLACE YES 20 2,497 'Those sign numbers not appearing on this chart are not subject to this sign overlay district ordinance d .38 ~~ I i J or & ~ ~ i ! i c D:: z a: ~,.( ~ cZ: i ~ I /" .... z! U'l i!c<~ - ..;;;I ~ 0.. 0.. - '" ... g ~ t: ~ .... '" < < ~~ i:C ~..J o Z '-' ~ ~.- '" - Z -:!~O 2 .. =- ----g = .. '-' @@@@ mm II d ~~OO~ " .. Iii !I IIi;!I Utili ~m!l II1!lH .' 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HHii iH.'~ i ,'p"! -6 lL.. E; J B II.! i. = -;H ,~I . ".. i.! i lit; J;S;ii ..._"u 0" _ "..., l ;1;"'.' ~.I'S ~;:I o i '!. ~ til '" '" l1l ~ ~ . ~ 9 8 ~ B i lil :e ~ ] 11- . " ~ 1i .-e. 0- .0 E .0 ~ j .. Ii! .!I It E :I o .... , co M M l1! :l Cl u: ,. z < = Ci Ii: ~ Q vi CD :L- 'E '-l .. ..l ~t.:) ...... II ~ tJO ~ ~~@~ ~~DD f · I ! ~~rn~ .j ~ i!1 I. ~! I J.. '~"II 'I ill ~4 ;1. .. i UBi. liUU tt h.J ~ -I ". 11 .._ ... -II II!.II )jll'l ] iJ Ii J tHUj t'll11 .~III ~t! &.1 iHUl .t. , :UI!! 11,_" I'~I! Ii I'" . h~lh :: "!JI -Jl. _.' . -1." j:;I~1 .ft~lt H-H. .d.. The Roanoke Times --------------------------------------------------+----------------~------- co~~rthe followJng:-~' Request from Donald E.I lorton, Executfve Vice President and Treasurer,; Carillon Clinic, to establish,: pursuant to the provisions of Section 36.2-336, Code of the City of Roanoke, 1979, as amended, a Sign Overlay , District for the following I properties of the Roanoke i Hospital Association, CHS, Inc.. Roanoke Memorial; .IHospltal, and Carillon', I Medical Center; 2031. I Jefferson Street, S.W." Official Tax No. 1041003:1 1815 BeUavlew Avenue, S.E.,' Official Tax No. 4060201;1 1906 Bellevlew Avenue, S.E., ~ Official Tax No. 4060301;; four parcels on Hamiltonj Terrace, S.E., Official Tax. Nos. 4040822. 4040823, I , 4040824, and 4040825;; : 2013 Jefferson Street, S.W.,l Official Tax'No.1041004; a; parcel on Jefferson Street" S.W., Official Tax' NO.II 1041002; 1860 Jeffersonjl I Street; S.e:., Offlctal Tax No. ~ '4040507; and 2001 Crystal J Spring Avenue, S.W., Official:: Tax No. 1040905, suche 'district being limited to~ jpermltllng signs as theyt ,apply to the Carlllon/ I Roanoke MemorIal HOSPltall Icampus consisting of the hospital, 3 parking garages, r 'and the Crystal Spring Medical Office Building, and )the 28.9 acres area zoned, /INPUD near the Intersections, of Jefferson Street, Reserve Avenue, McClanahan and Bellevlew Avenues, andl IHamllton Terrace, such slgnage to consist of freestanding signs, buildIng !mounted signs, and upper! story. wall signs, such signs, ! being vIsible from various locattons on the campus and: off the campus. I A copy of the application. is available tor review In the ,Office of the City Clerk, i Room 456, Noel C. Taylor 'Municipal Building, 215.~ Church Avenue, S.W.,' Roanoke, Virginia. 1 All parties In Interest andJ citizens may appear on thei 'above date and be heard on' the maUer. If you are a person with a disabilllywho needs accommodations for thIs hearing, please contact ,the City Clerk's Office, at 853-2541; before noon on ,the Thursday tiefore the date , of the hearing listed above. ' ) GIVEN under my handthlsl I 30th day of May, 2007. TOTAL COST: 562.56 I , City Clerk FILED ON: 06/12/07 1(10306290) . J - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ ~ - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - -- - - - - - - - - - - -- The Roanoke Times Roanoke, Virginia Affidavit of Publication CARILlON CLINIC POBOX 40032 ROANOKE VA 24022 REFERENCE: 80150925 10306290 Request from Donald State of Virginia City of Roanoke NOTICE OF PUBLIC HEARING I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: The Council of the City of Roanoke will hold a publiC hearing on Monday,June 18,. 2007, at 7:00 p.m., or as soon thereafter as the I mattermaybeheard,lnthe Council Chamber, fourth- floor, In the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke', Virginia, to' City/County of Roanoke, Commonwealth/State of V~I:?',~fa. Sworn and subscribed before me th,s _ ~day of June 2007. Wltness my hand and Of7"l seal "~/i I, PUB(ISEEp' ON: a6/e2. 06/09 ., - '., ~, ~ 1..1' ~ ~::::;:;:~ __~_-f1-Lt~__. Billing Services (", ~ R~resentati ve ~ ~ -.J ~ ~~ ..- .~ w<S'; ~"o,J ~ ~ ii :jE '-' '-lJ ~-( \ I S~\%\o1 NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, to consider the following: Request from Donald E. Lorton, Executive Vice President and Treasurer, Carilion Clinic, to establish, pursuant to the provisions of Section 36.2-336, Code ofthe City of Roanoke, 1979, as amended, a Sign Overlay District for the following properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center; 2031 Jefferson Street, S.W., Official Tax No. 1041003; 1815 Belleview Avenue, S.E., Official Tax No. 4060201; 1906 Belleview Avenue, S.E., Official Tax No. 406030 I; four parcels on Hamilton Terrace, S.E., Official Tax Nos. 4040822, 4040823,4040824, and 4040825; 2013 Jefferson Street, S.W., Official Tax No. 1041004; a parcel on Jefferson Street, S.W., Official Tax No. 1041002; 1860 Jefferson Street, S.E., Official Tax No. 4040507; and 2001 Crystal Spring Avenue, S.W., Official Tax No. 1040905, such district being limited to permitting signs as they apply to the Carilion Roanoke Memorial Hospital campus consisting ofthe hospital, 3 parking garages, and the Crystal Spring Medical Office Building, and the 28.9 acres area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, such signage to consist of freestanding signs, building mounted signs, and upper story wall signs, such signs being visible from various locations on the campus and off the campus. A copy of the application is available for review in the Office ofthe City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above. f:I --1 " -. t.: GIVEN under my hand this 30thdayof May ,2007. City Clerk. N-Carilion Clinic - Sign Overlay District 6-18-07 Notice to Publisher: Publish in the Roanoke Times once on Saturday, June 2, 2007 and June 9, 2007. Send affidavit to: Stephanie M. Moon, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Donald E Lorton, Executive Vice President Carilion Clinic P. O. Box 40032 Roanoke, Virginia 24022-0032 (540) 224-5125 _..;~~..... . \ -j;&; '''''''. ",.. ~~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. TYREE Assistant Deputy City Clerk June 5, 2007 File #51 Robert B. Manetta, Attorney 213 S. Jefferson Street, Suite 720 Roanoke, Virginia 24011 Dear Mr. Manetta: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a publiC hearing for Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Carilion Clinic to establish a Sign Overlay District for the properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center, located on Jefferson Street, S. W., Bellview Avenue, S. E., Hamilton Terrace, S. E., and Crystal Spring Avenue, S. W., such district being limited to permitting signs applicable to the Carilion Roanoke Memorial Hospital campus, and a 28.9-acre area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, consisting of freestanding signs, building mounted signs, and upper story wall signs visible from various locations on and off the campus, pursuant to the provisions of Section 36.2-336, Code of the City of Roanoke, 1979, as amended. For your information, I am enclosing copy of a notice of public hearing. Please review the document and if you have questions, you may contact StevenJ. Talevi, Assistant City Attorney, at 540-853-2431. It will be necessary for you, or your representative, to be present at the June 18 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, f!::!:;; :o:~clYJu~ City Clerk SMM:snh Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk June 18, 2007 CECELIA R. TYREE Assistant Deputy City Clerk File #51 Western Virginia Water Authority First Presbyterian Church M. L. Strauss Crestar Bank Westwin of Roanoke, LLC Roanoke Redevelopment and Housing Authority Glenn Michael Torre and Vicki Starke Rebecca A. Shumate and Elaine G. Critticos CHS, Inc. Carilion Medical Center Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Carilion Clinic to establish a Sign Overlay District for the properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center, located on Jefferson Street, S. W., Bellview Avenue, S. E., Hamilton Terrace, S. E., and Crystal Spring Avenue, S. W., such district being limited to permitting signs applicable to the Carilion Roanoke Memorial Hospital campus, and a 28.9-acre area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, consisting of freestanding signs, building mounted signs, and upper story wall signs visible from various locations on and off the campus, pursuant to the provisions of Section 36.2-336, Code of the City of Roanoke, 1979, as amended. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Economic Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, ~~~ City Clerk SMM:snh .'"," """'--' j . Names and adaresses: ~ Western Virginia Water Authority 2012 Jefferson Street, S, W. Roanoke, Virginia 24014 First Presbyterian Church 2101 Jefferson; Street, S. W. Roanoke, Virgiria 24014 ~ M. L. Strauss ; .2101 Crystal ~pring Avenue, S. W. :!~?anoke, Virgi,nia 24014 ,. 'Crestar Bank .: 919 East MainiStreet Richmond, Virginia 23219 Westwin of Roanoke, LLC 3.01 23'd Streei, S. W. Roanoke, Virginia 24014 Roanoke Rede.velopment and Housing Authority P. O. Box 6359 Roanoke, Virgihia 24017 .! Glenn MichaerJorre and Vicki Starke .1630 BelleviellllAvenue, S, E. 1-"'-' .' '!~oanoke, Virginia 24014 ",,',' . '- .- .Rebecca A. S~umate and Elaine G. Critticos " , ", ,'~ 1820 Biilldwin Drive ~oncord, California 94519 ,'~ J&K Old Jefferson Street, LLP 410 First Streei, S. W. Roanoke, Virginia 24011 . ~' ;, CHS, I n~. ~~~ P. O. Box 12385 Roanoke, Virgi'hia 24025 ). " :;:,-, ~ :Oi'irilion Medical Center "F):'O, Box 12385 !3panoke, Virg(':lia 24025 . ;'.;; .' r ,~ r.: , '. .. ii ti, ..; '( ~.. . COMPREHENSIVE SIGN OVERLAY DISTRICT) Carilion Clinic, Jefferson Street, Belleview Avenue, Hamilton Terrace, Crystal Spring Avenue, Tax Nos. 1041003,4060201, 4060301,4040823,4040822,4040501,4040825,4040824, 4040503,1041004, 1041002,4040507,4060103 and 1040905 ) AFFIDAVIT ) ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) CITY OF ROANOKE The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 24th day of April, 2007, notices of a public hearing to be held on the 1 ih day of May, 2007, on the request captioned above to the owneror agent of the parcels as set out below: Tax No. Owner Mailinq Address 1040202 1040401 4040602 4060306 City of Roanoke 4060101 Western VA Water Authority 2012 Jefferson Street, SW 4060502 Roanoke, VA 24011 4060102 4060301 Applicant 1040902 4050102 Glenn and Vicki Torre 1630 Belleview Avenue, SW Roanoke, VA 24014 4040821 Rebecca Shumate 1820 Baldwin Drive Elaine G. Critticos Concord, CA 94519 4040835 . Thomas B. Burton 2204 Brambleton Ave., SW Roanoke, VA 24015 4040820 Arnold and Jane Brown 2234 Sourwood Street, NE 4040832 Roanoke, VA 24012 4050101 Joanne P. Jones 1620 Belleview Avenue, SE Roanoke, VA 24014 4041902 Kermit and Dorothy Shriver 1318 Clarke Avenue, SW Roanoke, VA 24016 4040506 J & K Old Jefferson Street LLP . 410 1st Street, SW Roanoke, VA 24011 . , 4040401 VA Scrap Iron & Metal Co., Inc. POBox 8278. Roanoke, VA 24014 4040306 RRHA POBox 6359 Roanoke, VA 24017 1050410 Vogel & Cromwell, LLC POBox 18188 Roanoke, VA 24014 4060601 Westwin of Roanoke LLC 301 23rd Street, SW Roanoke, VA 24014 1050601 First Presbyterian Church 2101 Jefferson Street, SW Roanoke, VA 24014 1050510 M. L. Strauss POBox 40032 Roanoke, VA 24022 1050501 Crestar Bank 919 E. Main Street HDQ 8614 Richmond, VA 23219 Also Notified: Bill Thomasson, President, Neighbors in South Roanoke Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 24th day of April, 2007. Notary Public My Commission Expires: Planning Building and Development Memorandum __gD' a.~'~7 Mer 00 PH~:2'7 TO: William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney FROM: Martha P. Franklin, Secretary, City Planning Commission DATE: May 8, 2007 SUBJECT: Amended Application No. 2- Carilion Clinic Attached please find Amended Application No.2, filed Monday afternoon, May 7, 2007, for the comprehensive sign overlay district. Maribeth Bendl is the staff planner assigned to this request and she may be contacted at 1502 if questions. Thank you. If attachment. cc: {S.t-e:pmw;i?trV1~\;r~;ei'i{j:<Sley.ldl1l!t.a) .. J Lynn DeHart, City Attorney's office Shelia Hartman, Deputy City Clerk o&!~!If 01 · 1?~ 111~ / fl/ffi-f14(j ~.t d- iJlI '\ [M-. ~ I ~.u>tfy .. , ." APPl:lCJlTIONq REZONING Date: MAY 7, 2007 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.w. Roanoke, VA 24011 . Phone: (540) 853-1730 Fax: (540) 853-1230 All submittals must be typed and Include all required documentation and a check for the filing fee. Application is hereby submitted for rezoning for the property located at: Property Address(es): Official Tax No(s): SEE ATTACHED EXHIBIT SEE ATTACHED EXHIBIT Existing Zoning: INPUD Requested Zoning: SIGN OVERLAY DISTRICT Proposed land use: MEDICAL FACILITIES . Name of ApplicanVContact Person: DONALD E. LORTON, EVP, TREASURER Mailing Address: CARILlON CLINIC, P.O. BOX, 40~32, ROANOKE:; VA. 24022-003 Telephone: ~40) E-mail: dlorton@carilion.com Applicant's signature: ROANOKE HOSPITAL ASSOCIATION, ROANOKE MEMORIAL HOS ITAL Property Owner's Name: CARILlON MEDICAL CENTER. AND CHS , INC. Mailing Address: CARILlON CLINIC, LEGAL DEPARTMENT, P.O. BOX 40032 ROANOKE . ,VA., 24022 Lorton, EVP/Treasurer Telephone: ~40) E-mail: band rews@cari.lion. com Property Owner's signature: 36.2-338 Carilion Roanoke Memorial Campus Comprehensive _______ __u__~.ig_n Q....e.rl!lypistrict__ __ __u_ ___ (a) The purpose of this Section is to permit the use of publicly visible signs as they apply to the Carilion Roanoke Memorial Hospital campus which consists primarily of the hospital, its three parking garages, and the Crystal Spring Medical Office Building; made up of the following tax map parcels; 1040905, 1041002, 1041003, 1041004, 4040507, 4040822, 4040823, 4040824, 4040825, 4060201, 4060301 (the "Campus") 27.3 acres zoned INPUD located near the intersections of Jefferson SI. Reserve Ave., McClanahan Ave Belleview Ave and Hamilton Terrace while at the same time serving the public purposes set forth in Section 36.2-660. (b) Freestanding Signs. (1) Freestanding signs shall be limited to directional signage, primary vehicular entrances into the Campus, and primary building entrances within the Campus. Freestanding building entrance signs shall not be used within ten feet of a building mounted signs. Freestanding signs shall be subject to the standards set forth in Figures 338-2, 338.3, 338-6, 338-9 and locations as set forth in Exhibit IV (2) Freestanding signs shall comply with Section 36.2-670. (3) Primary vehicular entrances signs at main visitor entrances will be located as set forth in Exhibit IV. (4) Freestanding Signs at primary building entrances will be located as set forth in Exhibit IV. (c) Building Mounted Signs. (1) Building Mounted Signs shall be placed on building entrances. Building Mounted Signs shall not be used within ten feet of a Freestanding Sign. Building Mounted Signs shall be subject to the standards set forth in Figures 338-4, 338-7, and 338-8 and locations as set forth in Exhibit IV (2) Building mounted signs shall comply with Section 36.2-671. (d) Upper Story Wall Signs. (1) One upper story wall sign for the INPUD shall be permitted on the western side of Carilion Roanoke Memorial Hospital situated on the parcel with the tax map number 4060301 and shall be subject to the standards and locations set forth in Figure 338.1 (2) One upper story wall sign for the INPUD shall be permitted on the southern side of the Terrace Parking Facility at Belleview Ave and Hamilton Terrace, situated on the parcel with the tax map number 4060301, and shall be subject to the standards and location as set forth in Figure 338-5 (3) No other upper story wall signs shall be allowed to be placed on the two buildings referenced in (d)(l) and (d)(2) of this section. 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NC') 00 O>~ 00 ",,(0 00 ~"" () Q) ~ (1:J a.. ~~ (J)~ Q)W ~(J) c: Q) (1:J :J .t: c: (1:J Q) 1ii~ () ~ U Q) ::E 'S: r---Q) NQ) ~a:J '" c( ~~ ~4 8' "ffi ~ u 0:0 T"" "" Q) ~ N:2: "" <( Ci5N >- 5~ Q) 0 t/)- ~o c: c: "' Q) -.o...Q)~ c: (J)"- Q):;: 0 co =....O)c (~{I: lu ai ..., (1:J u .~ I I L EXHIBIT III :J"if""ll.,,,--t-..,"! '+.cy(~","' ,,4' ~. 't , .."~if<-i-~,~t(;:P:;'...":~.,~,.,.",,.~, l_lt'-''''-r;**'~ :: . ""'...~~ . I<,....-t..-T -.- " ./ ..~.......-REsERVE.: ,,-1-.,;.- "-"'.~ .;) :~{ ..tl.~:"V.: -.....;~f -"1'- f-'-:'~l~ ?~ l' /I,~~i" ~ ,;' ,~t/;.:. .: , '''lj' -_/~:' . .,/> ;.t'..;.: .k1.i.,...../>:; _ '>'. ":?'~ - / -, "L'" -<if ( I .' ..",.:.), ,', ! I _ -;,~ . ''"'. )~::~~~ '~.,>; .,,(/ ),f//.i-::j'o"., />:>: >.;' "'..{,> ;I"'i . Y':':~~l">:;: :' /" >.,:.if ;f)... ,'-; ?if:t... . V -of! /11 :.'.".:.."t,.,::,;~~~,'~",,"~.:..l'.:..:; '~~~'i"", /, :' it /;t (",. <;Jr>:;> ., . 2 :'"',}' .,"i::-, :>'-i.:~,~:':</ :g:g~~3 ' . ~- . "'...:::.::: 4040824 J . / ,'-- 4040825 .}i[" /' '" " r",;It ~ .,y' ~.' l' ,..:.1 ! I !or::::. j; ,S;S .u V" .~..:. , l' t .. {~'" h' .J, i.: .,//:~!:?i,,;.;_. ,/~<,t?:-'-'; ',,, " ~' .J 7" -' ~' ".- " ..,-~S, - '\;~~(~,~()~.:::,: .... -" .f t.. "F """'L'J.,_ ,~~:~~Jj J :1 ; ~td .;~';.._"/ A~-} " " J',. "." "J. .j ~,-"'''-'~- - ..--'''.....,.. )-:~ f ;' '". " "./ ,~ !'." ::~:~:~:;.,i.:r'.-.:~'. '!-'\i t) I:"" :, 1. ~ " , ,! ;.},- 2 \ ~ : ~ _ " . i ,.'-- ~\"\,,.i""- ..- .~:'''...,.....,. ; , .t.",. , "~,,,,'i.'" lA, hl002 .... ""'ll~"" I'~ ,/')<"'~ii:~ 1041004 '.. '~" 1041003 '. . >'';~~~./,. 1 04090 II,,;,. ..~~~~~7~~~ "". '.,: " .,t........A....,... ;0:' ". : '.,., -'.. ../ -~'"" .' (',,"'%:';'- '--. ,.: ,i.:..;t....~f ,:<.. ....,.,;{'~..::'~-./- / .". . ....... '.' . .... ~.--l.'h ~.J '~'_;\:.'" . .;:1..', '--. . ~'.,. ',...,'- ,. ~- ! t, :' ! .r / t il i .- i i ,:i;';::::;- "'''-. ,(-' , / "", :',.;l ". '../ ._ii' U"","_ .' EXHIBIT IV CRMH CAMPUS SIGNAGE BUDGET & WORKSHEETS 4/25/07 NUMBER OF SIGNS FOR OVERLAY DISTRICT S/GN# HEIGHT F1 REF.# I IlLUM. FACE SF 1 12 338-1 YES 1,100 3 16 338-2 YES 84 42 16 338-2 YES 84 48 16 338-2 YES 84 5 14 338.3 YES 65 7 14 338-3 YES 65 84 4 338-4 YES 50 10 15 338-5 YES 155 8 4 338.6 YES 19 9 4 338-6 YES 19 4 16. 338.7 YES 54 80 6 338-8 YES 53 81 4 338.9 YES 6 82 4 338-9 YES 6 83 4 338.9 YES 6 19 4 338-9 YES 6 20 4 338.9 YES 6 21 4 338-9 YES 6 22 4 338-9 YES 6 24 4 338-9 YES 6 75 4 338-9 YES 6 76 4 338.9 YES 6 77 4 338-9 YES 6 6 4 338.10 YES 76 2 25 IN PLACE YES 33 11 20 IN PLACE YES 200 23 5 IN PLACE NO 270 70 2 IN PLACE YES . 20 2,497 "Those sign numbers not appearing on this chart are not subject to this sign overlay district ordinance d ':'u I I u~j ... .. . II) )( Z llC ~ I ~ . /' -' z "" ;$ W - :5 ~ e; a.. u c>~S: ~'''' :! S~r<1 '" ...l c>z<: :Ii i'" ... ill Z -:;; .. 0 2 .. = .---g ii! <5 @@@@ moo hi! woorn~ . if! 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Q) is '$C .... ~ w ~ U o ~ ~ -< .r.l ...:i ~ ..... :z: o :a @~@@ ~~~~ t ~ d ~~~~ ~ . ~ if! I. lfi !t ;11 ~! 11 liiI Ii fi, Id-U td~1 hI!!! jlllII1 ,I "!;: "Uti! 1)lfH fllut d:jjt fhnl Hi) v ul,!! lifiU1! .I I v . " t ill. il '"1'0 j' ij . f '. ! 1 1!1 ~AH. I "'\.,. . \, ~--' "'.~': ~".:"':. , .. . , .' , "-, '-', , \ . :': " i I : ~ i o Z !;; '": c=t U CO I: ~ (II') ~ ~ M . L CII.. 15 '-l ... :::1- -lJ-,.:-... CI ~ to:) .- ...... u.. II jl; lJo :rl1 ~~@@ DODD ill! ~~rn~ .if ~ hJ II Ulli ;t IlJ It j. ~~fJ ~f. hlU nil;! ul . liI.ii ) illll lit'.1 JIIIij !..:J, I!JUj "",- HLJl nlllI, i!liJ !!I Hi ;!~'il ili~il ihh ~- ROANOKE Planning Building and Development Memorandum Qn g.ERK 'Pfl Bffi 2G~~e3 TO: William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Martha P.~~tary, City Planning Commission FROM: DATE: April 26, 2007 SUBJECT: Amended Application NO.1 - Carilion Clinic Attached please find Amended Application No.1, filed Wednesday afternoon, April 25, 2007, for the comprehensive sign overlay district. The applicant has removed three parcels from the district and made other changes as set forth in the narrative submitted with the application. Maribeth Bendl is the staff planner assigned to this request and she may be contacted at 1502 if questions. Thank you. If attachm~t' cc: l/5'tephanie Moon, City Clerk (w/a) Lynn DeHart, City Attorney's office Sheila Hartman, Deputy City Clerk ..:....AP.P.~.I.C;At~'.ON \0: > ',; ..~_ ,"co -.,: ~_:~ " REZO:NINfG. " 'i. . ,,: ".>..1','- J' Date: 4-25-07 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W Roanoke, VA 24011 Phone: (540) 853-1730 Fax: (540) 853-1230 ~_O-_:--:~":'"'':-::'_'~--'"'-_~''--'''~'_-'!'''_>T "'7"<~:-"'-'--:~_v'^,'-(_---::Y:T-'->~-';;~--~":-::;_-~-"+;-e-:-:;>--:~>'-%_--_,-y,-w:t:;:_":"::;"~_'_:'__'"';,',~":'_"'('"_r"-~:"'~,':~:~' ~_"'~_'''''~_v, _,', '-,_w~~:;__~~~'~_- :: )"Nt s./J.binjft€!(s:iifl!~tb.e:tYR.~Cl.al1iJ.il1cluge a/( r{i.quiieadClcuir]ebtiitiqilAl.Jd a!cl]ec~(qfJhe ,fi.lirig!f.e~ :;:'J Application is hereby submitted for rezoning for the property located at: Property Address(es): SEE ATTACHED EXHIBIT Official Tax No(s): SEE ATTACHED EXHIBIT Existing Zoning: INPUD Requested Zoning: SIGN OVERLAY DISTRICT Proposed land use: MEDICAL FACILITIES ~.~:~~.,' . ".~; ;f!\.. 401 ,f' ., ~ : ~ . ~' . li' 1~;lt~l~~~~ ':~ ~..)> ~2jil . , .. J,. ,,'~ !,:'~'()v",~~~n'T'r:'~:', .~...' ~;~':A~(';:e ~5:1 '5._:: ,~ :,fo': ,'; ~. V"~.-nv"rJ. .ft~, ~.;: :?: t~,:', " '~! ITAL . " ~~ME~AL ~ -"c ~ '-,.,,',,:,:X::: ". ,'. r -'.. .Fr ,+". ,.-.".~... '-~::~'/ :?6:~.: ,<;"')<.,",... lailihg'~ .' '.: ",-,..'11.'\',..: ~,..~:;',l'._,~.;. "" ',~::;\iLd:',,~ ~ )7" ..:/'i/:.,:. ,', .... " ,...../' " '~,",: '.' "., i .", .' ~,;;:.iY:i ,,,", F . !'.'::':V.:.J.,: " ", Wi-~'ii [c~;,:~;~ i(. ,~~~~~~~~ "E:P!;:;~:~:::e~4~::f~ 36.2-338 Carilion Roanoke Memorial Campus Comprehensive Sign Overlay District (a) The purpose of this Section is to permit the use of publicly visible signs as they apply to the Carilion Roanoke Memorial Hospital campus which consists of the hospital, its three parking garages, and the Crystal Spring Medical Office Building, (the .Campus") 27.3 acres zoned INPUD located near the intersections of Jefferson SI. Reserve Ave., McClanahan Ave Belleview Ave and Hamilton Terrace while at the same time serving the public purposes set forth in Section 36.2- 660. (b) Freestanding Signs. (1) Freestanding signs shall be limited to directional signage, primary vehicular entrances into the Campus, and primary buiiding entrances within the Campus. Freestanding building entrance signs shall not be used if building mounted signs are used within ten feel. Freestanding signs shall be subject to the standards set forth in Figures 338-2, 338- 3, 338-6, 338-9 and locations as set forth in Exhibit IV (2) Freestanding signs shall comply with Section 36.2-670. (3) Primary vehicular entrances signs at main visitor entrances will be located as set forth in Exhibit IV. (4) Freestanding Signs at primary building entrances will be located as set forth in Exhibit IV. (c) Building Mounted Signs. (1) Building Mounted Signs shall be placed on building entrances. Building Mounted Signs shall not be used if Freestanding Signs are used within ten feel. Building Mounted Signs shall be subject to the standards set forth in Figures 338-4, 338-7, and 338-8 and locations as set forth in Exhibit IV (2) Building mounted signs shall comply with Section 36.2-671. (d) Upper Story Wall Signs. (1) One upper story wall sign for the INPUD shall be permitted on the western side of Carilion Roanoke Memorial Hospital situated on the parcel with the tax map number 4060301 and shall be subject to the standards and locations set forth in Figure 338-1 (2) One upper story wall sign for the INPUD shall be permitted on the southern side of the Terrace Parking Facility at Belleview Ave and Hamilton Terrace, situated on the parcel with the tax map number 4060301, and shall be subject to the standards and location as set forth in Figure 338-5 (3) No other upper story wall sings will be allowed to be placed on the two buildings referenced in (d)(1) and (d)(2) of this section. 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FACE SF 1, 2 12 338-1 YES 1,100 3 16 338-2 YES 84 4 16 338-2 YES B4 42 16 338-2 YES 84 48 16 338-2 YES 84 49 14 338-3 YES 65 50 4 338.4 YES 50 51 15 338-5 YES 155 52 4 338-6 YES 19 53 4 338-6 YES 19 54 4 338-7 YES 53 80 6 338.8 YES 53 81 4 338-9 YES 6 82 4 338-9 YES 6 83 4 338-9 YES 6 84 4 338-9 YES 6 85 4 338.9 YES 6 86 4 338-9 YES 6 19 4 338-9 YES 6 20 4 338-9 YES 6 21 4 338-9 YES 6 22 4 338-9 YES 6 23 4 338-9 YES 6 24 4 338-9 YES 6 25 4 338-9 YES 6 26 4 338-9 YES 6 75 4 338.9 YES 6 76 4 338-9 YES 6 77 4 338-9 YES 6 82 4 338-9 YES 6 83 4 338-9 YES 6 6 4 338-10 YES 76 84 20 IN PLACE YES 200 2,240 "Those si9n numbers not appearing on this chart are not subject to this sign overlay district ordinance C' !: ~~ i:' a . s' s' ~ 00 'ii' 5' '" s. "0 ~*'=~~~~~~;::;:R ~r;l.~o==:S:;f= - 43: =fj'-~'=:::3:g ~ ::~.J!:I: ~~*"g.~ g e:g g g,a: 'Il5'8i:'!lU!l~[ 1! -;> QQ Ul :!: R .a: 5 g'tl ~ Q 0. 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" ~ . ~ i lr ~ ~ ~ "' fB '" "' ,. :;! a '" CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokevaogov Architectural Review Board Board or Zoning Appeals Planning Commission . \: ;: REQUEST FOR COMMENT i REZONING _STREET/ALLEY CLOSURE _X _OTHER ~' DATE: ~ April 5, 2007 APPLICANT: Carilion Clinic LOCATION: Jefferson Street, Belleview Avenue, Hamilton Terrace, Crystal Spring Avenue (see attached for specific parcels) REQUEST: '(J Comprehensive Sign Overlay District ~; :Vour review and comment on the above-referenced item are requested, Please provide written comme'lts by April 20, 2007. Public hearing before the Planning Commission is scheduled for lI1ay 17, 2007, at 1 :30 p,m. Please return all comments to me at martha.franklin~roanokeva,gov, Thank you. Martha p, Franklin, Secretary City of Roanoke Planning Commission copies to: David Barnhart, WVWA Bob Bengtsono Director of Public Works Brian Browno Economic Development Administrator Darlene Burcham, City Manager Bob Clement. NH Coordinator Bill Hackworth, City Attorney Mark Jamison, Manager, Transportation Stephanie!t'Moon, City Clerk Phil Schir\TIero City Engineer Steve Tallpvi, Assistant City Attorney _ Dan Webb, Acting Directoro HNS City Planning Commission Members President, Neighborhood Organization: Bill Thomasson, Presidento NSR. Barbara Duerk, NSR, Maureen Caserno RNP Rep Adjoining Locality: Building Commissioner Development Engineers Development Review Coordinator Planning Administrator Planners (ISo FG, BFo CFo MB) Zoning Administrator Street/Alley Only: Fire Marshal ~ Communications EMS American Electric Power Verizon Roanoke Gas For determination of value: Real Estate Valuation _ Phil Schirmer, City Engineer I ntemal Staff: Director. F';lanning Building and ED t,} il iE f}~ i'. '"? Date: ~- 0- (J 7 ."J, To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenueo S,W. Roanoke, VA 24011 Phone: (MO) 853-1730 Fax: (540) 853-1230 ~fi!J.rili1.$l!l$lJ1i@;Iri.Il~li1Jt}Wp'~q@.rl!!llQgfiLCI..~~jjlfiigrlIttiJltqQQq,m~iii~ifltlft~!J;g[;jrfJllit:B[t(jJlihQJfiliffg{f.~~'!N2~ ::1;:.'." ,li p:'pplicationis hereby submitted for rezoning for the property located at: ~' , , SEE ATTACHED EXHIBIT Property Address($s): , , qfficial Tax No(s}:j , .' SEE ATTACHED EXHIBIT Existing Zoning: j lI1NPUD Requested Zoning: SIGN OVERlAY DISTRICT Proposed land use: " MEDICAL FACILITIES p t_. ~ y .> '~, e 0 (f) "" ell ,0) ,~ .~..r.n '(f) 0. '0) 0. ~ <( :>, ':"0 .... :"0 !:: OJ~ <( e >..; :: >. ,- Ql CO e :.. ,1:: 20 "0) J: 0) r:: :;g- >< 0:: o~ ~ W 0.. ell V) \cn e .,-1.... 0 ;' 0) :E e "0 ,f 3: e 0 0 U I. 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(f) " " 36.2-338 Ca~iIion Roanoke Memorial Comprehensive Sign Overlay District (a) The purpose of this Section is to permit the use of publicly visible signs as they appiy to the Carilion, Roanoke Memorial Hospital campus which consists of the hospital. its three parking garages. and the Crystal Spring MedicalOffice Building. (the "Campus") 28,9 acres zoned INPUD located near the intersections of Jefferson St Reserve Ave,. McClanahan Ave Belleview Ave and Hamilton Terrace while at the same time serving the public purposes set forth in Section 36,2- 660, (b) Freestanding Signs, (1) Freestanding signs shall be limited to directionai signage. primary vehicular entrances into Campus. and primary building entrances within the Campus, Freestanding building 'entrance signs shall not be used if building mounted signs are used, Freestanding signs 'shall be subject to the standards set forth in Figures 338-2,338-3.338-6.338-7,338-10. through 338-19 and locations as set forth in Exhibit 5 (2) Freestanding signs shall comply with Section 36.2-670. [. (3) Primary vehicuiar entrances signs at main visitor entrances such as 338-3 338-10, [through 338-12 will be located as set forth in Exhibit 5, o'(A) A maximum of (10) Freestanding vehicular entrance signs shall be allowed, :,(A) (4) 'Freestanding Signs at primary bullding entrances, !.: ;(B) '(C) Primary building entrances are those points of access into buiidings from within the Campus and include'primary building as set forth in Exhibit Freestanding building identification signs at primary building entrances shall be one-sided with sign face facing toward entering pedestrians and located as set forth in Exhibit 5, Freestanding signs at primary building entrances shall be within 20' of any edge of primary entrance opening and located as set forth in Exhibit 5, (D) A maximum of (8) primary building identification signs per clinical building shall be allowed and a cumulative total of primary building entrance signs shall not exceed (8) signs, (A) (5) -Freestanding Small Directionai Signage, ,'. :(B) h Directional signs shall be limited to the entrances and/or exits of parking structures. and parking lots, identifying the parking type upon entering. and identifying directional elements upon exiting, and are subject to the standards set forth in Figures 338-15.338-16.338-17 Arrows shall be used to identify direction to other buildings. structures. and parking lots, (6) The cumuiative square footage of sign area for Freestanding signs shall not exceed (0,5) square foot per foot of linear lot frontage. " " (c) Building Mounted Signs, (1) ',Building mounted signs shall be placed on building entrances. and shall not be used if :C, freestanding building entrance signs are used, and shall be subject to the standards and .Iocations set forth in Figures 338-4, 338-8. 338-9. 338-20 and 338-21, (2) 'Building mounted signs shall comply with Section 36.2-671, (3) , A maximum of (8) building mounted signs per clinical building and (2) per parking building shall be allowed for every ? linear foot of building fa9ade and a cumulative total of building mounted signs shall not exceed (30) signs, (4) The cumulative square footage of sign area for Building Mounted signs shall not exceed (1) square foot per foot of linear building frontage, (d) Upper Story Wall Signs, (1) -'One Upper Story Wall Sign for the INPUD shall be permitted on the western side of Carillon Roanoke Memorial Hospital and shall be subject to the standards and locations 'set forth in Figure 338-1 (2) "One Upper Story Wall Sign for the INPUD shall be permitted Southern side of the parking "garage located Belleview Ave and Hamilton Terrace shall be subject to the standards 'and locations set forth in Figure 338-5 (3) All other upper story wall signs shall comply with Section 36.2-672, o . ~ S:\Legal Administration\WORD\ReaIEstate\Zoning\Slgn Overlay District code Section. doc C C C C C C C C C C C C C C C C ~ N~ N N_ "! 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" Exhibit V CARillON ROANOKE MEMORIAL HOSPITAL CAMPUS Sign Type Freestanding'Building ID Vehicle and Pedestrian Direction Building Mounted Building Mounted Building Mounted Building Moul}ted t', , i-i t,; :: SIGN LOCATION Figures 338.3 338-10 338-11 338-12 338-4 338-8 338-9 338-20,338-21 Sign Location 03,05,48,07 (20 signs) 34 04 82 (100 signs) S:\Legal Administration\WORD\ReaIEstate\Zoning\Sign Location CRMH Campus April 07.doc ,~ 'Ok c 1~ldl .3.3 I I " ' 1111" v ii' ~.~. ~I ~.i ~ ~ g i "I ~ ~ ~ I ~~';'tXl .---' :;: . i i,t .~. U~ d jh o~i 'l~.l d! _-.r-,- -----;------ j~! !e~! dh ;f 1~ .' ;o~ ~~ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ '- ~ ' ~ z ~ ti: s ~ CI:I a.. 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Bob cc Lynn DeHarVEmployees/City- oC Roanoke@City-oCRoanoke, Sheila bcc Subject Comments - Carilion Application Attached is the last application that was filed for the May 17th Planning Commission meeting, Please forward any comments to me bye-mail, and feel free to delete the file once you open and print it. Thanks so much, "11;] carilion sign overlay.pdt Martha Franklin, Planning Coordinator Planning Building and Economic Development ma rtha, fra nklin@roanokeva,gov (540) 853-6874 (fax) 853-1230 . " ';', <lfiS~ ..;!L~."cL-~'" . '\, ~j,(:: .~'- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R TYREE Assistant Deputy City Clerk June 21, 2007 Joseph Lohkamp Echo Sentinel Group, LLC P. O. Box 6319 Roanoke, Virginia 24017 CIRCUIT COURT Received & Filed 3':?~fr-- J N 2 2 2007 By Dep y Clerk CITY 0 ROANOKE Dear Mr. Lohkamp: I am enclosing copy of Ordinance No. 37815-061807 permanently vacating, discontinuing and closing a certain portion of Breckenridge Avenue, N. W., that lies between 31" and 30th Streets, N. W., and being adjacent to parcels identified as Official Tax Nos. 2510301 and 2510303. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. Sincerely, ~h1.~~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure ClJ .. .. Joseph Lohkamp Page 2 June 21, 2007 pc: Norfolk Southern Corporation, Attention: William Gorby, Property Manager, 110 Franklin Road, S. E., Roanoke, Virginia 24011 ,;rhe Honorable Brenda S. Hamilton, Clerk of Circuit Court Susan S. Lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney r l,-~(\' .- ,,-7 . \) -; '\~ ~ \q, I.~ i~ OlOOOqlbl PG 0 0 I I JIt 259 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37815-061807. AN ORDINANCE permanently vacating, discontinuing and closing portions of certain public right-of-way in the City of Roanoke, as more particularly described hereinafter; and dispensing with the second reading by title of this ordinance. WHEREAS, the Echo Sentinel Group, LLC, represented by Joseph Lohkamp filed an application to the Council of the City of Roanoke, Virginia ("City Council"), in accordance with law, requesting City Council to permanently vacate, discontinue and close portions of certain public right-of-way described hereinafter; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by 930-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held on such application by City Council on June 18, 2007, after due and timely notice thereof as required by 930-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such application; WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from' all of the foregoing, City Council considers that no inconvenience will result to any individual or to the public from P\imJllJWntly vacating, discontinuing and closing such public right-of-way. O-Echo Sentinel Group, LLC - vacate, discontinue & close Brenkenridge NW PG 00 I 2 JII 25 ~ THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That certain portion of Breckenridge Avenue, N.W., that lies between 31st and 30th Streets, N.W., and being adjacent to parcels bearing Official Tax Nos. 2510301 and 2510303, be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as City Council is empowered so to do with respect to the closed right-of-way, reserving however, to the City of Roanoke and any utility company or public authority, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across such public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above- described public right-of-way of any such municipal installation or other utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent, receive all required approvals of, and record with the Clerk of the Circuit Court O~Echo Sentinel Group, LLC - vacate, discontinue & close Brenkenridge NW PG a 0 I 3 JH 25 ~ for the City of Roanoke, a subdivision plat, with such plat combining all properties which would otherwise dispose of the land within the right-of-way to be vacated in a manner consistent with law, and retaining appropriate easements, together with the right of ingress and egress over the same, for the installation and maintenance of any and all existing utilities that may be located within the right-of-way. BE IT FURTHER ORDAINED that prior to receiving all required approvals of the subdivision plat referenced in the previous paragraph, the applicant shall remove debris located within the right-of-way in lieu of the payment of Three Thousand Dollars and No/lOO ($3,000.00) as recommended by the City Planning Commission. BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions to the granting of the application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in such Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such recordation. BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. BE IT FURTHER ORDAINED that if the above conditions have not been met within a period of twelve (12) months from the date of the adoption of this ordinance, O-Echo Sentinel Group, LLC - vacate, discontinue & close Brenkenridge NW . . PG 0 01 4 JU 25 :; , then such ordinance shall be null and void with no further action by City Council being necessary. BE IT FINALLY ORDAINED that pursuant to the provisions of 912 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTEST: rn. ~chV City Clerk. INSTRUMENT #070009761 RECORDED IN THE CLERK"S OFFICE OF ~:OANOKE CITY ON JUNE 25, 2007 AT 08:33AM BRENDA S. HAtH L TON, CLERK RECORDED BY: MMT O-Echo Sentinel Group, LLC - vacate, discontinue & close Brenkenridge NW CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Architectural Rc\'icw Board Board-of Zoning Appeals Planning Commission Ju'rile 18, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Echo Sentinel Group, LLC, represented by Joseph Lohkamp, to permanently vacate, discontinue and close a portion of Breckenridge Avenue, N.W., that lies between 31st and 30th Streets, NW., and being adjacent to parcels bearing Official Tax Nos. 2510301 and 2510303. Planning Commission Action: Planning Commission public hearing was held on Thursday, May 17, 2007. Bya vote of 7-0, the Commission recommended that City Council approve the request as outlined in the recommendations section of this report. Staff has undertaken additional review of the circumstances affecting the value of this vacated right-of-way and has made a supplemental recommendation to the Planning Commission action. Background: The subject portion of Breckenridge Avenue, NW. is unimproved and does not provide access to any properties. A private gravel road that spans NS property serves as access to Official Tax Map No. 2510103. Norfolk Southern Railroad right-of-way adjoins the subject portion of City right-of-way on its southern side. Considerations: The applicant's properties and the adjoining properties to the north, east and west are zoned 1-1, Industrial District, while the Norfolk Southern property to the south is zoned !- 2, Industrial District. The uses of all of the adjoining properties, and most of those in the vicinity, are of a commerciallindustrial nature. Staff received comments from Appalachian Power, Roanoke Gas Company, and Verizon. The former two stated they have no facilities located in the subject portion of right-of-way. Verizon stated it has no objection to the request The Western Virginia Water Authority also stated no objection to the request The applicant intends to improve the site for the business that currently operates on Official Tax Nos, 2510303 and 2510301, Official Tax No, 2510301 is being planned for development of a tractor trailer loading area, with a retaining wall solidifying the bank towards the southern edge of the property. Vacation of the subject portion of right-of- way will allow the applicant more flexibility in grading the site and constructing the wall. The properties are zoned for industrial use and the proposed improvements would comply with the zoning and subdivision ordinances, while furthering the economic development goals of Vision 2001-2020, City Council is authorized to sell this vacated portion of the right-of-way, if it so chooses. Section 15.2-2008 of the Virginia Code (1950), as amended, authorizes a City to require an abutting property owner to purchase the vacated right-of-way as a condition of the vacation, Under such an arrangement, the price may be no greater than the property's fair market value or its contributory value to the abutting property, whichever is greater, or the amount agreed to by the parties. Real Estate Valuation quoted the valuation of this approximately 3,000 square foot portion of right-of-way at $3,000 based on a rate of $1.00 per square foot Recommendation: Bya vote of 7-0, the Planning Commission recommended vacation of the subject portion of Breckenridge Avenue, NW, subject to the conditions below and at a sale price of $3,000. The applicant expressed concern during the City Planning Commission hearing about the condition of the unimproved right-of-way and cited numerous debris on the site that would require removal and cleanup, After the Planning Commission action, and upon further review by the City's Environmental Administrator, it was determined that the cost of cleaning up this property to comply with the City's property maintenance code would far exceed the recommended sale price. Based on this, the administration recommends that the applicant not be charged for the portion of right-of- way; given his ultimate responsibility for cleanup when this site is developed, A. The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Said plat shall combine all properties which would otherwise dispose of the land within the right of way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right-of-way, including the right of ingress and egress. B. Upon meeting all other conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any other parties in interest who may so request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. C. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. D. If the above conditions have not been met within a period of one year from the date of adoption of this ordinance, then said ordinance shall be null and void with no further action by City Council being necessary, Respectfully submitted, ~~ Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager William M. Hackworth City Attorney Steven J. Talevi, Assistant City Attorney Applicant s z C - 0"'0 ;;::;0::: ~ Q) CO 0) >:0 +-' '- Q).C Q)~ '- U +-' Q) CJ) '- (() , '0' BOEO~ 1><::8 ',~' "~ ' o ~ o ~ ..,. N ~ z , " ~IY oQ) ,0) IY" t5 .~ .~ts -g~ (fJal 00 o N o ~ '" N '" 0' , iN';" o ~ '" N 251.01.04 N I - APPLICATION STREET OR ALLEY VACATION Date: April 50 2007 To: Office of the City Clerk Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853-2541 Fax: (540) 853-1145 ~.' .-.p ", '''''.< ... ~:'-'1' " "~c. .,.... l "l&li..OrlginjilApplicatiqn- '; ~,:"': :::':;'>; ;,)''; . '.;'} f:~..l ~R~;~~~~~Appli?a,tj,q~','! M~1;f ~~~:"'fj{:':".;~:' .. :';:./>., !.::~';'1' it ., '" "'j,. ~ .. c .., 1.... All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: Echo Sentinel GrouP. LLC desires to vacate a portion of the public riaht of wav of Breckenridae Avenue NW that lies between 31st Street and 30th Street adiacent to Tax Map Numbers 2510301 & 25103030 in the Citv of Roanokeo Virainia. This portion of Breckenridae Avenue is shown in detail on the attached plat entitled "Exhibit Plat From Records Made For Echo Sentinel. LLC Showina A Portion Of Breckenridae Avenue NW (2.834 sauare feet) Proposed To Be Vacated" dated March 20. 2007 and prepared by David A. Besso Land Surveyor. Proposed use of vacated street or alley: The applicant. Echo Sentinel Groupo LLC desires to add the vacated portion (20834 sauare feet) to its existina propertv adiacent to the proposed vacation and identified as Tax Map Numbers 2510301 and 2510303. The property to be vacated will be used in the same manner as the adiacent property (liQht manufacturinQ). Name of Applicant/Contact Person: Echo Sentinel Groupo LLCI Mr. Joseph Lohkamp Mailing Address: P. O. Box 6319 Roanoke. 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'" ... .." !j!'" --- S ..L07 N "Z- ~ '15'" S" -'-0" ~U'I~ '" '" '1;>;'''' ",0 0-'1< o "Z- .... ~ ~ <0 ~ ~<o "'~c:i lii~~ ~~c t2...lS a.",,,, ~801iJ ~~..J -"'bl ~<;"@5 ,,,:;It;: ~~ o. 1 \V'\2..... <.S(,tj~ t/'I \ \<icAtt) 0..03:: \ \ IO,=>tQ~ c)~o .\ \tt.o...<<;;:;o....... \ \a.. _~~ . \ \ ~ lti)o;~ \ \ c:i~a , , , , ''''' '.., , 0' \ct.\ , , '...J:I . \~\ \c:(.\ -.l \rs \ ~ , , '" , , ~ , , .A1 .<O-Or 30>0<~.>< Nf1311. I. ~~7 < I~~ __________ '", i?I.La) j "'~ ~ ..... Q~ S~L.ZOOfo# 'W.SNI ___ "'&-- '~NI 'S"31SAS NOI1YlHOdSNYH1 ----- --- &~ S331AH3S NV"nH 031J1Nn JO AlH3dOHd 0 ri~V.;j 1no~ 01 od 3Hl .;jO NOISli\IG 1S~I.;j :!lO tj i:5 ~ i;! NORFOLK SOUTHERN William A, Gorby Property Manager 110 Franklin Road, SE Box 59 Roanoke, V A 24042 540-981-5992 404-653-3444 Fax bill, qorbv<Olnscorp, com AprilS, 2007 ML Frederick Gusler Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S,W, Roanoke, VA 24011 Dear ML Gusler, Please be advised that between Norfolk Southern Railway Company (NSRC) and Echo Sentinel, LLC represented by ML Joseph Lohkamp have met regarding a possible vacation of an existing IS foot alley between Breckenridge Avenue NoW, and an unnamed IS foot public paved road as depicted on the Exhibit Plat prepared by ML David A. Bess with ACS Design, LLC on March 20, 20070 After review and consideration of the survey NSRC hereby endorses the vacation and requests the vacation as proposed be conveyed in its entirety to Echo Sentinel, LLC. If you have any questions regarding this matter please contact me, ~inc~re1y, /L / /7'///", ~ c~-t::.e<<<<?'1I ' ML William A, Gorby Operating Subsidiary: Norfolk Southern Railway Company The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times --------------------------------------------------+------------------~----- ECHO SENTINEL GROUP. LLC POBOX 6319 ROANOKE VA 24017 REFERENCE, 80150924 10306128 NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEA . The Council of the City of Roanoke will hold a PUbliCi hearing on Monday, June 18, 2007, at 7~09,p.m., or as, soon thereafter as the matter may be,heard. In the Council Chamber, fourth floor, In the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Joanpke, Vlrglnla,_lo 'onslder-thefollowlng: Re,quest'from Echo hent_l_n.'!lI,\~r,oup",Ja.:C, represented by Joseph lohkamp,to permanently va- cate,dlsconllnueandclosea porllon of Breckenrldgel Avenue,N.W., that lies between 31st and 30th Streets, N.W., and being adjacent 10 parcels bearlng Official Tax Nos. 2510301 and 2510303. A copy of the petition Is available for review In the Office of the City Clerk, Room 456; NoelC. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. AU partleshllnlerestand cltlz~ns may appear on thel above date and be heard on the:'matter. If you are a I persOn wlth'B dlsabl1ltywho , needsaccommodatlonsfor I this hearlngi please contact jlhe CltyClerk's Office, al 853-2541;c',before noon on --theThursaaybeforethedate . of the hearlng listed above. I GIVEN under my hand this ,30th day of May, 2007. CilyClerk, State of Virginia City of Roanoke II (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginial do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanokel Commonwealth/State of Virginia. Sworn and subscribed before me this __J~~ay of June 2007, Witness my hand and official seal. v;- ~ro./_. _ - _ __ ~ _ _ ~Notary Public MY~OmmiS~~ e ir s _~~~T~C21L__. ,,"< .... (10306128) "U!3LISHED ON" ',06/02 06/09 , v J . -:. ,. . .,. r : /'-I\'II,\\"~' " , " ,.' TOTAL COST, FILED ON, 322.30 06/12/07 Authorized Signature: ---------------------------------~----------------+------------------------ '"' ~ Ri,resentati ve - -------- -~--- Billing Services ~ ~ ..... W ." '" :R .::>- o.D s~ ~cr1 4\~\ NOTICE OF PUBLIC HEARING The Council ofthe City of Roanoke will hold a public hearing on Monday, June 18,2007, at 7:00 p,m" or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request from Echo Sentinel Group, LLC, represented by Joseph Lohkamp, to permanently vacate, discontinue and close a portion of Breckenridge Avenue, N.W., that lies between 31st and 30th Streets, N,W" and being adjacent to parcels bearing Official Tax Nos, 2510301 and 2510303, A copy of the petition is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S,W" Roanoke, Virginia, All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact thc City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 30thdayof May ,2007. City Clerk. cr. t. ~.:r<i'_ ,"". '~i. N-Echo Sentinel Group, LLC 6-18-07 Notice to Publisher: Publish in the Roanoke Times once on Saturday, June 2, 2007 and June 9,2007, Send affidavit to: Stephanie M, Moon, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Echo Sentinel Group, LLC Attention: Joseph Lohkamp P.O, Box 6319 Roanoke, Virginia 24017 (540) 777-0660 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. Wo, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREEo Assistant Deputy City Clerk June 5, 2007 File #514 Joseph Lohkamp Echo Sentinel Group, LLC P. O. Box 6319 Roanoke, Virginia 24017 Dear Mr. Lohkamp: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Echo Sentinel Group, LLC, that a portion of Breckenridge Avenue, N. W., lying between 30th Street and 31st Street, N, W" be vacated, discontinued and closed. For your information, I am enclosing copy of a notice of public hearing. Please review the document and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. It will be necessary for you, or your representative, to be present at the June 18 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, ~fD.~ Stephanie M. Moon, CMC City Clerk SMM:snh Enclosure ;~,\<i1 . NOTICE OF PUBLIC HEARING The Council ofthe City of Roanoke will hold a public hearing on Monday, June 18,2007, at 7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S,W" Roanoke, Virginia, to consider the following: Request from Echo Sentinel Group, LLC, represented by Joseph Lohkamp, to permanently vacate, discontinue and close a portion of Breckenridge Avenue, N.W" that lies between 31st and 30th Streets, N.W., and being adjacent to parcels bearing Official Tax Nos. 2510301 and 2510303, A copy of the petition is available forreview in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S,W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above, GIVEN under my hand this 30th day of Mav ,2007, City Clerk. i : lJ. l~'~ -l"i;:. .-1). ./.,' ~.( ":;.: i,i.':, " N-Echo Sentinel Group, LLC 6-18-07 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853.2541 Fax: (540) 853-1145 rk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk SHEILA N. HARTMAN Assistant City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 5, 2007 File #514 Norfolk Southern Corporation Attention: William Gorby, Property Manager 110 Franklin Road, S, E. Roanoke, Virginia 24011 Dear Mr. Gorby: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18,2007, at 7:00 p.m" or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., City of Roanoke, on the request of Echo Sentinel Group, LLC, that a portion of Breckenridge Avenue, N. W., lying between 30th Street and 31 st Street, N. W., be vacated, discontinued and closed. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Economic Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. Sincerely, ~fY7, hJbU~V Stephanie M. Moon, CMC City Clerk SMM:snh STREET CLOSURE REQUEST Echo Sentinel Group, LLC, pI. of Breckenridge Avenue, NW.) AFFIDAVIT between 30th and 31st Street, NW. ) .1 :f~.:: t.;p i:::': I~J:; :: :~:' :., ~~J:I 'i ,-T '1 COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) CITY OF ROANOKE The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 24th day of April, 2007, notices of a public hearing to be held on the 17th day of May, 2007, on the request captioned above to the owner or agent of the parcels as set out below: Tax No. Owner Mailinq Address 2510301 2510303 Petitioner Unassigned Norfolk Southern Corp William Gorby Property Manager 110 Franklin Road, SE Roanoke, VA 24011 ~/()(LJr#aJL Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 24th day of April, 2007. bI--- -/~ '- ..... / ~tary Public My Commission Expires: <t' '3/ 'Z () I 0 / / fi.~A.- " ..\ -j4: - '~'.. -~- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Aveuue, S. W., Room 456 Roauoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N, HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk April 5, 2007 File #51 Henry Scholz, Chair City Planning Commission 1326 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Mr. Sholz: Pursuant to Section 36.1-690(e), Code of the City of Roanoke (1979), as amended, I am enclosing copy of an Application received in the City Clerk's Office on April 5, 2007, from Echo Sentinel Group, LLC, requesting that a portion of Breckenridge Avenue, N. W., lying between 30th Street and 31" Street, No W., adjacent to Official Tax Noso 2510301 and 2510303, be vacated, discontinued and closed. Sincerely, ~/)). Sheila No Hartman Deputy City Clerk :snh Enclosure pc: The Honorable Mayor and Members of the Roanoke City Council (w/o enclosure) Joseph Lohkamp, Echo Sentinel Group, LLC, P. 00 Box 6319, Roanoke, Virginia 24017 (w/o enclosure) Susan So Lower; Director, Real Estate Valuation Martha P_ Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven 1. Talevi, Assistant City Attorney V.ID._^^'__. "'P.' ""'_~:___,..,..,., t"1<.. .....__,___" ...... ~"~_ ~n"u' ~ . ,. 'cyJ ~ uniJ IGI DESIGN ,.:.....~f,.,:( =,:, -. ,-. ". ;;t,J}\'" April 5, 2007 Mr. Frederick Gusler Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue S.W. Roanoke, Virginia 24011 RE: Application for Proposed Street Vacation for a Portion of Breckenridge Avenue ACS Project No. 07040 Dear Mr. Gusler, Enclosed are the original and two copies of the application and three copies of the exhibit plat of the proposed street vacation for a portion of Breckenridge Avenue in the southwest portion of the City for Planning Commission and City Council consideration. Also included is a listing of the adjoining property owners and a faxed letter from Norfolk Southern pertaining to the proposed vacation. Our consultation meeting was held on Wednesday, March 21, 2007 with you and other members of the staff. If you have any questions regarding the submittal please contact me at 540-562-2345 or by cell at 540-874-5474. Sincerely, ACS DESIGN ~~M.~. KimberlR. Dool:y- - -(J) Project Coordinator/Planner KLD/ Enclosures Cc: Mr. Joseph Lohkamp File 2203 Peters Creek Road, NW Roanoke, Virginia 24017 13399 BookerT. Washington Highway Hardy, Virginia 24101 ENGINEERING LANDSCAPE ARCHITECTURE PHONE: (540) 562-2345 FAX: (540) 562-2344 PHONE: (540) 719-2345 FAX: (540) 719-2344 SURVEYING CONSTRUCTION MANAGEMENT APPLICATION STREET OR ALLEY VACATION Date: April 50 2007 To: Office of the City Clerk Fourth Floor, Noel C. Taylor Municipal Building 215 Church Avenue, SW. Roanoke, VA 24011 Phone: (540) 853-2541 Fax: (540) 853-1145 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: Echo Sentinel GrouP. LLC desires to vacate a portion of the public riQht of way of BreckenridQe Avenue NW that lies between 31st Street and 30th Street adiacent to Tax Map Numbers 2510301 & 25103030 in the City of Roanokeo VirQinia. This portion of BreckenridGe Avenue is shown in detail on the attached plat entitled "Exhibit Plat From Records Made For Echo Sentinel. LLC ShowinQ A Portion Of BreckenridQe Avenue NW (2.834 square feet) Proposed To Be Vacated" dated March 20. 2007 and prepared by David A. Bess. Land Surveyor. Proposed use of vacated street or alley: The applicant. Echo Sentinel Group. LLC desires to add the vacated portion (20834 square feet) to its existinG property adiacent to the proposed vacation and identified as Tax Map Numbers 2510301 and 2510303. The property to be vacated will be used in the same manner as the adiacent property (liGht manufacturinQ). Name of Applicant/Contact Person: Echo Sentinel Group. LLCI Mr. Joseph Lohkamp Mailing Address: P. 0, Box 6319 Roanoke. VirQinia 24017 Roanoke. VirQinia 24017 Telephone: (540) 777-0660Fax: (540) 777-0661 E-mail: Applicant(s) signature(s): LLc.. Adioining Property Owners Listing William A. Gorby Property Manager Norfolk Southern Corp 110 Franklin Road S.E. Roanoke, V A 24042 Mr. Joseph Lohkamp Echo Sentinel Group, LLC P. O. Box 6319 Roanoke, Virginia 24017 NORFOLK SOUTHERN William A, Gorhy Property ManagLT 110 franklin Road, SF. Bo, 59 Roanoke, V A 24042 S40.9R 1-5992 404-ti53-3444 Fax bill aorbv@.nscoro,com April 5, 2007 Mr. Frederick Gusler Planning Building and Economic Development Roum 166, Nuel C Taylor Municipal Building 215 Church Avenue, S,W, Roanoke, VA 240 II Dear :\1ro Gusler, Please be advised that between Norfolk Southern Railway Company (NSRC) and Echo Sentinel, LLC represented by Mr, Joseph Lohkamp have met regarding a possible vacation ofan existing 15 foot alley betv..een Breckenridge Avenue NoW, and an unnamed 15 foot public paved road as dl'picted on the Exhibit Plat prepared by Mro David Ao Bess with ACS Design, LLC on March 20, 20070 After review and consideration of the survey NSRC hereby endorses the vacation and requests the vacation as proposed be conveyed in its entirety to Echo Sentinel, LLC 11' you have any questions regarding this matter pJea~e contact me. , /~~n~:r~2~ A4/" ''1..1; William A. 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I I I I -I )> ", x ;00 Z 0-1 -I" O;oIT1- . )>;0)> N z-l' ~VI-< _~ aJ oVo, ...0..,0 ~;o () 9-1c;>\ ,. ~z --tv ;::O:!N )> z 1T1' -0 0;;0 aJ~:I:c OVlCZ o-l~Z ;>\1T1)>-< ~z;:: _1Il IT1 " 0 -o-~rrl ClZ;oO . r> <0 N 0;;0 00 1T1-o tv VlO tv o , o VI -;;0 0)> z- Cl~ o )> o ,... ."{,1- \ :L <; o'?J .. ~ . co"'- ~o. ) .. ::;.-" '0\ o~ ~)~ '{\o~~<; 'S~ ()"'\o o 0') 9,9, "(,........\ \ ~)~~c;,$)1;~\. , \-~) ~\O ~ lIJ o ZC/JVlZ c Z 00 tv..... tv 0 -"<DOOID )> ~r-..5c.,j"": :::tJ .....COtvtv -< ~oo-'o tH (]I (JI (JI .., :t :: :: :s: ::E rrl rrl::E :;: IT1 o o ..... ~ 00 (]I < ~<oo~ ~ l>!.C!.C!.~ > " Z o ;0-0 "';;0 ;000 )>'-0 ,^rrl :lEVI;;o )>0-1 -<c-< -10 :I:-., IT1 ;0 Z * ~ E MERIDIAN OF "MAP OF PROPERTY OWNED BY JACOB TROUT" DATED FEB. 20, 1893 (RKE. COo DoBo 12, PG. 343) o CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church Avenue, So W., Room 4S6 Roanoke, Virginia 24011-1S36 Telephone: (540) 8S3~2541 Fax: (540) 853-1145 E-mail: c1el'k@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk June S, 2007 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: Pursuant to provisions of Resolution Noo.2 SS23 adopted by the Council ofthe City of Roanoke on Monday, April 6, 1981, or other instructions by the Council, the following matters have been advertised for public hearing on Monday, June 18, 2007, at 7:00 pomo, in the City Council Chamber: 1) Request of Echo Sentinel Group, LLC, that a portion of Breckenridge Avenue, N. W., lying between 31" and 30th Streets, No Wo, be permanently vacated, discontinued and closed. 2) Request of Carilion Clinic to establish a Sign Overlay District for the properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center, located on Jefferson Street, S. Wo, Bellview Avenue, S. E., Hamilton Terrace, So E., and Crystal Spring Avenue, S. W., such district being limited to permitting signs applicable to the Carilion Roanoke Memorial Hospital campus, and a 2809-acre area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, consisting of freestanding signs, building mounted signs, and upper story wall signs visible from various locations on and off the campus, pursuant to the provisions of Section 3602-336, Code of the City of Roanoke, 1979, as amended. 3) Request of the City of Roanoke and Colonial Green, LC, to amend the development plan adopted by Ordinance No. 36998-03210S, to allow, for replacement of an alleyway behind the rowhouses located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 42. The Honorable Mayor and Members of the Roanoke City Council June 5, 2007 Page 2 Please let me know if you would like to receive a copy of any of the City Planning Commission reports. Sincerely, " Stephanie M. Moon, CMC City Clerk SMM:snh pc: Henry Scholz, Chair, Roanoke City Planning Commission, 2335 Broadway Avenue, So Wo, Roanoke, Virginia 24014 Darlene L. Burcham, City Manager Susan So Lower, Director, Real Estate Valuation William Mo Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Philip C. Schirmer, City Engineer Martha P. Franklin, Secretary, City Planning Commission ..'~~~ I,~"" \ ~ ....."." :..., CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Church A venue, So W., Room 4S6 Roanoke, Virginia 24011-IS36 Telephone: (540) 853.2541 Fa" (540) 853.1l45 E-mail: derk@roanoke\'a.~o\' SHEILA N. HARTMAN Ueput}' <.:it}" Clerk STEPHANIE l\l. l\100N, Cl\IC Cit}' Clerk CECELlA R, TYREE Assistant Deputy Cit)' Clerk June 5, 2007 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: Pursuant to provisions of Resolution No.2 5 523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, or other instructions by the Council, the following matters have been advertised for public hearing on Monday, June 18, 2007, at 7:00 p.mo, in the City Council Chamber: 1) Request of Echo Sentinel Group, LLC, that a portion of Breckenridge Avenue, N. W., lying between 31" and 30'h Streets, N. W., be permanently vacated, discontinued and c1osedo 2) Request of Carilion Clinic to establish a Sign Overlay District for the properties of the Roanoke Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion Medical Center, located on Jefferson Street, S. W., Bellview Avenue,S. E., Hamilton Terrace, S. E., and Crystal Spring Avenue, S. Wo, such district being limited to permitting signs applicable to the Carilion Roanoke Memorial Hospital campus, and a 28.9-acre area zoned INPUD near the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview Avenues, and Hamilton Terrace, consisting of freestanding signs, building mounted signs, and upper story wall signs visible from various locations on and off the campus, pursuant to the provisions of Section 3602-336, Code of the City of Roanoke, 1979, as amended. 3) Request of the City of Roanoke and Colonial Green, LC, to amend the development plan adopted by Ordinance No. 36998-032105, to allow for replacement of an alleyway behind the rowhouses located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 420 The Honorable Mayor and Members of the Roanoke City Council June 5, 2007 Page 2 Please let me know if you would like to receive a copy of any of the City Planning Commission reports. Sincerely, Stephanie M. Moon, CMC City Clerk SMM:snh pc: Henry Scholz, Chair, Roanoke City Planning Commission, 2335 Broadway Avenue, S. Wo, Roanoke, Virginia 24014 Darlene L. Burcham, City Manager Susan S. Lower, Director, Real Estate Valuation William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney Philip C. Schirmer, City Engineer Martha Po Franklin, Secretary, City Planning Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenueo S, W'o Room 456 Roanokeo Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M, MOON. CMC City Clerk Michael Gay Gay and Neel, Inc. 328 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Gay: June 21, 2007 SHEILA N, HARTMAN Deputy City Clerk CECEUA R. lYREE Ass.istant Deputv City Clerk I am enclosing copy of Ordinance No. 37816-061807 amending Section 36.2-100, Code of the City of Roanoke, (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, '2005, as amended, to reflect the amendment of the MXPUD Development Plan adopted by Ordinance No. 36998-032105, to allow for placement of an alleyway behind rowhouses located on Colonial Green Circle, 'Greenway Drive and Ro~yn Road, S. W., and an increase in the number of rowhouse dwellings from 37 to 42, as set forth in the Application for Amendment of Proffered Conditions of City of Roanoke and Colonial Green, LC, filed in the Department of Planning, Building and Economic Development on May 25, 200~ ' The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2007, and is in full force and effect upon its passage. SMM:ew Enclosure Sincerely, ' ~~M,,~~ Stephanie M. Moon, CMC City Clerk Michael Gay Page 2 June 21, 2007 pc: Gregory and Vicky Roseberry, 3502 Robyn Road, S. W., Roanoke, Virginia 24015 Verity Jane Callender, 2750 Creston Avenue, S. W., Roanoke, Virginia 24015 Trustees Southwest Congregation of Jehovoah's Witnesses, 1315 Hamilton Terrace, S. E., Roanoke, Virginia 24014 James and Carolyn Duncan, 3508 RobynRoad, S. W., Roanoke, Virginia 24015 Berlin and Grace Flora, 3349 Colonial Avenue, S. W., Roanoke, Virginia 24014 James and Yvonne Metz, 5844 lakemont Drive, Roanoke, Virginia 24018 P. W. and India Moore, 3517 Robyn Road, S. W., Roanoke, Virginia 24015 CHS, Inc., P. O. Box 12385, Tax Department, Roanoke, Virginia 24025 Western Virginia Water Authority, 2012 Jefferson Street, S. W., Suite 200, Roanoke, Virginia 24011 Progress Street Builders, Inc., P. O. Box 985, Blacksburg, Virginia 24063 Colonial Green, lC, P. O. Box 10296, Blacksburg, Virginia 24062 Walter S. Frazier, 3719 Strother Road, S. W., Roanoke, Virginia 24015 John and Etta lane, 2725 Creston Avenue, S. W., Roanoke, Virginia 24015 Susan S. lower, Director, Real Estate Valuation Martha P. Franklin, Secretary, City Planning Commission Philip C. Schirmer, City Engineer William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney ,~,"" ~.. v~. r: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2007. No. 37816-Q61807. AN ORDINANCE to amend S36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the MXPUD development plan adopted by Ordinance No. 36998-032105, to allow for placement of an alleyway behind the rowhouses on parcels bearings Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 42; and dispensing with the second reading by title of this ordinance. WHEREAS, City of Roanoke and Colonial Green, LC, represented by Michael Gay, Gay and Neel, Inc" have made application to the Council of the City of Roanoke, Virginia ("City Council"), to amend the MXPUD development plan adopted by Ordinance No. 36998-032105, to allow for placement of an alleyway behind the rowhouses on parcels bearings Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S, W., and an increase in the number of row house dwellings from 37 to 42; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by S36,2-540,Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on June 18, 2007, after due and timely notice thereof as required by S36.2-540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an' opportunity to be heard, both for and against the amendment ofthe MXPUD development plan for Q-Colonial Green - Amend Develop plan 6-18-07 the property described as Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W,; and WHEREAS, this Council, after considering the !lforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, requires the amendment of the MXPUD development plan to allow for placement of an alleyway behind the rowhouses on parcels bearings Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W" and an increase in the number of row house dwellings from 37 to 42, as herein provided. THEREFORE, BE IT ORDAlNED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the amendment of the MXPUD development plan adopted by Ordinance No. 36998-032105, to allow for placement of an alleyway behind the rowhouses on parcels bearings Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S,W., and an increase in the number of row house dwellings from 37 to 42, as set forth in the Application for Amendment of Proffered Conditions, of City of Roanoke and Colonial Green, LC, filed in the Department of Planning, Building and Economic Development on May 25,2007, 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. I ; '. ,": ~! 'i -., i ATTEST: '~~~.~ City Clerk. O-Col~nial Green - Amend Develop Plan 6-18-07 \ CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Architectural Re\'it'w Board Board of Zoning Appra]s Pl:mning Cummission June 18, 2007 Honorable C, Nelson Harris, Mayor Honorable David B, Trinkle, Vice Mayor Honorable Alfred 1. Dowe, Jr., Council Member Honorable Beverly T, Fitzpatrick, Jr., Council Member Honorable Sherman p, Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from the City of Roanoke and Colonial Green, LC, represented by Michael Gayo Gay and Neel, Inc., to amend the development plan adopted by Ordinance No, 36998- 032105, to allow for placement of an alleyway behind the rowhouses on parcels bearing Official Tax Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 42. Planning Commission Action/Recommendation The Planning Commission held a public hearing for this request on Thursday, May 17, 2006. By a vote of 7-0, the Commission recommended that City Council approve the request. The Commission found the application to amend the Colonial Green Development Plan on the subject properties for the addition of an alley to be consistent with the City's Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan, Respectfully submitted, ~~ Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L Burcham, City Manager William M. Hackworth, City Attorney Steven J, Talevi, Assistant City Attorney Applicant Members of City Planning Commission Page 2 June 18,2007 Application Information Request: Planned Unit Development Amendment (Ordinance No. 36998-032105\ Owner/Applicant: Citv of Roanoke; Colonial Green, L.C, Representative: Michael Gav, Gav and Neel, Inc. Citv Staff Person: Maribeth O. Bendl Site Address/Location: Bound by Colonial Green Circle SW, Greenway Drive SW and Robvn Road SW Official Tax Nos.: 1570134,1570153,1570154 Site Area: 8.683 Acres Total Existing Zoning: MXPUD, Mixed Use Planned Unit Development with Proffered Conditions Proposed Zoning: MXPUD, Mixed Use Planned Unit Development with Proffered Conditions Existina Land Use: Vacant ProDosed Land Use: Rowhouses (affected Dortion of DeveloDment Plan onlv) Neighborhood Plan: Franklin Road/Colonial Avenue Area Plan Specified Future Land Mixed Residential Use: Filing Date: Original Application: April 17, 2007; Amended Application NO.1: Mav 25, 2007 Background In March of 2005, City Council adopted Ordinance No. 36998-032105 rezoning the subject properties (which at that time were a part of Official Tax No,51701 01) from RS-2, Residential Single-Family District, to RPUD, Residential Planned Unit Development District with proffered conditions, for the construction of a mixed use development including commercial space and variety of housing types. The zoning was changed to MXPUD District in December of 2005 during the City's comprehensive rezoning, One of the development's unique attributes is a storm water management system which uses 'retention terraces' and 'bio-retention areas', These are surface collection/ponding areas allow the slow infiltration of storm water into the ground. An alley that had initially been planned to serve nineteen (19) rowhouses on the southeastern boundary of the district had to be removed to accommodate one of these 'bio-retention areas', However, as the project has moved forward to the final design and early construction stages, the storm water management plan for this area has changed to subsurface storage chambers, With the storm water management system now underground, the applicant is requesting an amendment of their development plan to permit the addition of a twelve (12) foot paved alley to serve the rowhouses mentioned above. A twenty (20) foot private right-of-way and public access and utility easement, would accommodate the alley, solid waste pick-up, utility Members of City Planning Commission Page 3 June 18, 2007 maintenance, and rear garage access to the rowhouses. This amendment would also accommodate five (5) additional rowhouse units on the subject properties. All other areas of the PUD would be unaffected. Considerations Surroundinq Zoninq and Land Use: Zonina District Land Use North R-7, Residential Single-Family Single-Family Dwellings. District South MXPUD, Mixed Use Planned Unit Colonial Green, DeveloDment District East CG, Commercial-General District Carilion Urgent Care Center and with Conditions and IN, Institutional Kingdom Hall of Jehovah's District Witnesses. West MXPUD, Mixed Use Planned Unit Colonial Green. Development District Compliance with the Zoninq Ordinance: As a Planned Unit Development, dimensional requirements must be specified during the zoning amendment process. A 'Development Pattern Book' laying out these requirements was adopted with the initial rezoning of the subject properties (Ordinance No, 36998-032105). One of the requirements for rowhouses is the use of alleys when possible. Now that the storm water management system will be subsurface and the inclusion of an alley is possible, the development plan must be amended to reflect these changes. All other proposed changes to the development plan are consistent with requirements of the 'Development Pattern Book'. Furthermore, one of the purposes of the MXPUD District as stated in the City's Zoning Ordinance is to provide safe, efficient access and traffic circulation. Alleys are an effective tool in fulfilling this purpose as they reduce the number of curb cuts onto residential streets, minimizing the disturbance to traffic flow and the likelihood of accidents (both automotive and pedestrian). Conformity with the Comprehensive Plan and Neiqhborhood Plan: Both the City's Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan encourage the use of traditional urban development patterns to better utilize the limited land resources of the City. One of the main characteristics of traditional development patterns is an interconnected grid system of streets and alleys. Alleys allow for more on-street parking with the added benefit of providing a buffer between traffic and pedestrians; they reduce the number of curb cuts Members of City Planning Commission Page 4 June 18,2007 onto neighborhood streets reducing the likelihood of accidents and disturbance of traffic flow; and they remove the utilitarian functions of the dwelling to the rear of the structure improving the neighborhood's appearance. The quality of storm water management facilities is also a high priority of both plans, The applicant has stated that they are working closely with City Departments to meet stringent storm water quality requirements, All other 'retention terraces' and 'bio-retention areas' are being retained. The following policies of Vision 2001-2020 are relevant in the consideration of this application: . EC P4. Environmental quality. Roanoke will protect the environment and ensure quality air and water for citizens of the region. Storm water management will be addressed on a regional as well as a local level. (Note EC A 15. Ensure integrity of the storm and waste water systems.) . IN P4. Parking. Roanoke will encourage on-street parking wherever possible. Off-street parking will be encouraged to the side or rear of buildings. The following policies of the Franklin Road/Colonial Avenue Area Plan are relevant in the consideration of this application: . Residential Development Policies: o New Development: New development should be well-planned and use limited land resources wisely. . Infrastructure Policies: o Storm Water Drainage: Storm water run-off should be mitigated as much as possible through improvements that are consistent with the character of the neighborhood. Conformity with Vision 2001-2020's Design Principles: Desiqn Principles: Application's Conformitv: New residential development should The inclusion of an alley is consistent incorporate traditional neighborhood with the traditional neighborhood principles rather than suburban principles as it places off-street parking patterns, to the rear of the structure and increases the opportunities for on- street parking due to the removal of curb cuts for driveways. Planninq Commission Public Hearinq: During their public hearing on May 17, 2007, the Commission asked that an evergreen buffer yard be provided between the proposed alley and the boundary of the MXPUD District The applicant has amended their application to include a buffer yard between the alley and property line. The buffer yard width, vegetation Members of City Planning Commission Page 5 June 18, 2007 and vegetation spacing will be detailed during the Comprehensive Development Plan review process. Date: Mav 250 2007 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building R' ECEIVED 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853-1730 Mt.Y 2 5 2007 CITY OF ROANOKE FffjI[$Jjbm;tta.(~iiiTl$,tlb~w.n~a!lii!!eli!fif.mtllril.qLlj~lQ'o.GS1U~!&1ll1.m~ti~rllfg~~/if,jglt~ Fax: (540) 853-1230 Application is hereby submitted for amendment of proffered conditions for the property located at: Property Address(es): Robvn Road. Colonial Green Circle. Greenwav Drive. S.Wo Official Tax No(s): 1570134. 1570153 and 1570154 Existing Zoning: MXPUD Ordinance Number of Conditional Rezoning: 36998-032105 Colonial Green: Amendment to Planned Unit Development District REVISED: May 25,2007 The following Applicant's Report is provided to explain the requested change to the existing Planned Unit Development called Colonial Green located along Colonial Avenue in the City of Roanoke. The area affected by the amendment is along the Southeastern boundary of the District, on the southeastern side of Greenway Drive, and contains rowhouses. All other areas of the PUD are to remain unaffected. As the project has moved forward, a change to the Stormwater management facilities has provided an opportunity to revisit the concept and re-introduce a planning strategy that was removed in the early stages of Master Planning this project. As is incorporated in other areas of the project, residences are provided with alley access for vehicles whenever possible, the incorporation of alleys not only improves the project's streetscape, but also provides the opportunity for more on-street parking within the proj ect. As previously approved, the Master Plan calls for rowhouse lots along the southeastern boundary of the project to be accessed with driveways from the public street. This access allowed the rear yards to be used for stormwater management purposes in the form of infiltration ponds and swales. The use of the swales and ponds precluded the use of the rear yards for an alleyo Although the alley was desirable, the need for a storm water management area in the lower portion of the site presented a conflict. During the final design stages and early construction stages of Phase I, it became apparent that the stormwater management facility to be installed would best serve the site if developed as totally subsurface in nature. The required storage volume was provided by large diameter underground chambers. These chambers were placed deep to provide adequate storage and address hydraulic constraintso With the placement of the chambers underground, the rear yards of the rowhouse lots are once again available for placement of an alley. The proposed alley will utilize the same geometry and function of the other alleys within the District. Alleys will be l2-feet of pavement in a 20-feet wide private right-of-way. The alleys, although privately maintained, will have public access and utility easements over them to allow solid waste pick-up, utility maintenance, and emergency response access. Another change precipitated as a result of experience on phase I and the addition of an alley is the size of the Rowhouses. Footprints as shown on the previously approved Development Plan are being reduced. With approval of this proposed Amendment to the PUD, the number of rowhouse dwellings will be increased from 37 to 42 within the District. The' impact of the additional units is being minimized with the reduced footprints, and the increase in on-street parking opportunitieso The width of the units is being reduced from 30-feet to 24-feet. The original 30-feet wide unit was driven by the need for the street level garage entry to have an extra stair and hallway access to the basement area. The reduced width will make these units more consistent with the size units on the opposite side of the street. As mentioned above, the placement of an alley will allow the streetscape to be cleaned up with the reduction in the number of driveways, the relocation of the garage doors to the rear of the buildings will improve the aesthetics of the rowhouses, and with the elimination of the driveway entrances, additional on-street parking opportunities will be realizedo Also, as a result of Planning Commission input, a vegetative buffer will be added along the rear of the rowhouseso This vegetation will be placed so as to buffer the garage doors from off-site. As designs proceed, sight-line diagrams will be produced to assist in determining minimum heights of the buffering material. Generally, they will be 8-9 feet tallo / 'Ov v~ IN THE COUNClL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of March. 2005. No. 36998~032105. AN ORDINANCE to amend 936.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 157, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance. WHEREAS, the City of Roanoke has made application to the Council of the City of Roanoke to have the hereinafter described property rezofiM from RS~2, Residential Single Family District, to RPUD, ResidenQal Planned Unit Development District, subject to certain conditions proffered by the applieafit; " WHEREAS, the City Planning Commission, which after giving proper notice to all y concerned as required by 536.1-693, Code of the City of Roanoke (1979), as amended, and aftec 'conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council ~ such application at its meeting on March 21, 2005. after due and timely notice thereof as required by 536.1-693. Code of the City of , Roanoke (1979). as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard. both for and against the proposed rezoning; ilnd - WHEREAs, this Council, after considering the aforesaid application, the recommendation made to the CoUncil by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter descn"bed property should be' rezoned as heiein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that; 1. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No; 157 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner and no other: That tract orland containing 23.742 acres, more or less, located at 3379 Colonial Avenue, identified as Official Tax No. 1570101, and designated on Sheet No. 157 of the Sectional 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from RS-2, Residential Single F~ly District, to RPUD, Residential Planned Unit Development District, subject to the proffers contained in the Petition filed in the Office of the City Clerk on March 3, 2005, and that Sheet No. 157 of the ,1976 Zone Map be changed in this respect. 20 Pursuant to the provisions of Section 12 of the City Charter, the second relIn;f\g of this ordiriance by title .is hereby dispensed with.: ' A'7A, ~ j !L.~ City Clerlc. , ..~ "'-noFFERStalLONIALOUEN)032105.DOC FIRST,AMENDEDPETITION TO REZONE In the Council of the City of Roanoke, Virginia In Re: ' Rezoning of a tract of land lying at 3379 Colonial Avenue, ' S.W., Official Tax No. 1570101, from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit , Development District. To The Honorable Mayor and Members of the Council of the City of Roanoke:' , The petl1:loner, the City of Roanoke, owns land in the City of Roanoke containing 23.742 acres, more or less, located at 3379 Colonial Avenue, S.W., Official Tax No. 1570101. Said tract is currently zoned, RS-2, Residential Single Family District. A map of the property to be rezoned Is attached as Exhibit One. ' Pursuant to Section 36.1-690, Code of the CIty of Roanoke (1979), as amended, the Petitioner requests that the said property be rezoned ' from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, for the purpose of a mixed use community that Incorporates residential Single family, residential multifamily, retain and live/WOrkspace along Colonial Avenue. The components of the development will include townhouse dwelling unltS,'live/work studio dwelling units, commercial space, and required public Infrastructure and open space. The proposed development plan Is shown on the attached Exhibit Two. - , The Petitioner believes the rezoning of the said tract of land will further. the Intent and purposes of the City's zoning ordinance and Its comprehensive plan, In that It will implement a traditional neighborhood design development consisting of a mixture of residential uses and supporting non-residential uses. The planned development 'effectIvely utillzes the 23 acre site by combining single family and multifamily dwellings, along With neighborhood services In a compatible layout. The Petitioner hereby proffers and agrees that If the said tract Is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the development of the RPUD District will be governed by the Development Pattern Book, Colonial Green, dated February 17, 2005, and attached as Exhibit 3. 2. A minimum tree canopy ratio of 15% of the total RPUD District will be provided at completion of the project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity). Attached as Exhibit Four are the names, addresses and tax map numbers of the owner or owners of all lots immediately 'adjacent to and immediately across the street from the property to be rezoned. WHEREFORE, the Petitioner requests that the above described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance ofthe City of Roanoke. , ~,J Respectfully submitted this ..:~ day of March, 2005. By: ~. .~J Darlene l. - - am, CIty-Manager City of Roanoke . , 215 Church Avenue, S.W., Room 364 Roanoke; VA 24011 (540) 853-2333 " €t) ~ ..~ :lO. _._ _.. _. lB" . ' .. .,!I ~r' ,; f'~., !l~ III III " jh1i 'I~. ~f j" ! J II '~q , ~,i i I I j I I I I I I I . ; i i ! ; i,"'::r:IJ' . .. , I 0::'" I "t"" i~ Ot"" P P'l;; II 11I1i1 i! I ~! 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II .,11 . ROBYN ~ CVAItIA8Lf.. S.'w. It / W) ~ '. ,\.;,>:?:.<"--:.-;';:J::: 1"00 '4~ ~ , II ~,. I. ~ .. ~ ,~ . ~~~~~ "~.d 9. ~ r ; 9 Colonial Green Rezoning Application For Colonial Green, L.C. Cily 01 Rocnoll'., Virginia Development , Plan " GAY AND NEEL, Ii ~~ ClYlL EHGINEEHlNG r LAND PLANNING SURVEYING Q % . ~H ~ 328 Mountain Avenue S.W, Ro.noke, Virr1ni8 24016 "h_:(540)J45-1"O 'a.:(5(O)J('-555C (""',l:;~fo"""ft_.com ,..:.:"",.......:."""'.... :.....~....\ft. t~:t~'f~~~~;f:J -'-''''---'' e ~ ~ ;: ii ii ;;; """ e 0;;\ ~lI! 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F II I =:::=::=::::::::-.0_ ---> -);t;:/y/)\ \ // ,\ /':. ..,;::/\\ i1 ..;;;/; .) '( /"/.:;. \~\ },1 /_~ /,:,,,~ \ ~.,/,:, \ "\Ie ./;;/ // \\...-.--""~\ \ ~ '. ':0=:d ( .'/ E/ ) ...- \, 1, /- /</ / /~~:./ \\?J /;:,./ //;- - .r:;;/ /' // ,0 /-::/ ~/( /-;:// ,//" /;:::;/ \\~/ l..c:5/;",\ -;;/ //:..;:;:;;" ',.;:., ~ C;r" '\, ' , / ..>~~ ~(.\\:;o ~/, \\ /,/ ~ ,~. \,. ~ \\:;0 C3 / ,,<, 'l '\"v;::::6~S\) \12-:=- AX# 1570134 /'/ C::::::::?~(j\,.\) I TY OF ROAN OKE / '~ '~ ~ t>,~E t>,\JLy'- ,\, \ j\,",Bt.I3.I:::~ 's. ' ) '..:-=:::;::::--- \\ ,,\, 1~9- ( ~"~ I ~q. ~'-_~ \\ ,~ I AX#"1570154 1~~ J\ ;;;7; Z OLONIAL GREEN ~C. /.......~ GI! ~ ~ \\ tiJj T AX# 1570153 =- \~ " COLONIAL GREEN, L.C. \\ '" .1 ~ /1 \\ '" 1~J i/ ;f )) ICOLONIAL GREEN~ /;; / j = c:/, 'PHASE 1 I ...... 11.'-1 (( '::'/ /j ~,~ ~ I!~ \~ /10 1/0' l'!z 1 r'----~----- II" '- / ..</ ,'/' ,/-;," /-;:/ ";:.::-,,. ~:::;::... /.::=::::...-.... /--" '/ ..................." // ! , -"'>'--"j f ( ..~_______ Il f, \ \ iJ ,~,,' /f '~........--- // ~-// ............. :J::: h N~ ~ f' ;/ II // II / ! ;1 J VICINITY MAP SCALE: 1"=1000' /') 'I Ii ,/ // /; /1 OGDEN RD. ....:::::.:::.... .....:.::~ '....." ',' EXHIBIT 1 ,.. GAY AND NEE!.. INC. ~~ OVIL ENGINEERING ~ lANDSCAPE ARCHlTECTURE SURVEYlNG 1260 Radford Street Christiansburg. Virginia 24073 Phone: (5<fO) 381-6011 Fol<': (5<f0) J81-2nJ Emoil: infoOgoyondneel.com Colonial Green Zoning Amendment - l' REVISED, DESIGNED: CHECKED: DRAWN: AMC SCAlL'" = 1000' DATE: OJ/JOj07 JOB NO. 1.380.7 SHEET , Of , , Vicinity Map City of Roonoke. Virginio EXHIBIT 2 Colonial Green Zoning Amendment Adjoining Property Owners Revised May 25, 2007 Tax Map No. Name of Property Owner Mailing Address 3502 Robyn Road, SW 1570103 Gregory E. & Vicky L. Roseberry Roanoke, VA 24015 2750 Creston Avenue, SW 1570112 Verity Jane Callender Roanoke, V A 24015 Trustee Southwest Congregation of 1315 Hamilton Terrace SE 1570113 Jehovah's Witnesses Roanoke, VA 24014 3349 Colonial Avenue,SW 1570115 Berlin C. & Grace Marie Flora Roanoke, VA 24018 3508 Robyn Road, SW 1570117 James Lee & Carolyn M. Duncan Roanoke, VA 24015 5844 Lakemont Drive 1570118 James K. & Yvonne R. (TRS) Metz Roanoke, VA 24018 3517 Robyn Road, SW 1570126 P.W. & India I. Moore Roanoke, VA 24015 P.O. Box 12385-Tax Dept. 1570132 CHS, Inc. Roanoke, VA 24025 2012 S. Jefferson Street 1570133 Western Virginia Water Authority Roanoke, VA 24014 P.O. Box 10296 1570135 Colonial Green, LC Blacksburg, VA 24062 P.O. Box 985 1570145 Progress Street Builders, Inc. Blacksburg, VA 24063 P.O. Box 985 1570146 Progress Street Builders, Inc. B1acksburg, VA 24063 P.O. Box 985 1570147 Progress Street Builders, Inc. Blacksburg, VA 24063 EXHIBIT 2 Colonial Green Zoning Amendment Adjoining Property Owners Revised May 25, 2007 Tax Map No. Name of Property Owner Mailing Address P.O. Box 985 1570148 Progress Street Builders, Inc. Blacksburg, \fA 24063 P.O. Box 10296 1570149 Colonial Green, LC Blacksburg, \fA 24062 P.O. Box 10296 1570150 Colonial Green, LC Blacksburg, \fA 24062 , P.O. Box 10296 1570151 Colonial Green, LC Blacksburg, \fA 24062 P.O. Box 985 1570152 Progress Street Builders, Inc. Blacksburg, \fA 24063 P.O. Box 10296 1570155 Colonial Green, LC Blacksburg, \fA 24062 P.O. Box 10296 1570157 Colonial Green, LC Blacksburg, \fA 24062 2725 Creston Avenue 1651204 John & Ettal Lane Roanoke, \f A 24015 3719 Strother Road, SW 1650924 Walter S. Frazier Roanoke, \f A 24015 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- GAY AND NEEL, INC. 328 MOUNTAIN AVENUE, W ROANOKE VA 24016 REFERENCE, 80150927 10306192 NOTICE OF PUBLIC HEA NonCE OF PUBLIC HEARING , ' The Council of the City of Roanoke will hold a public hearing on Monday, luna 18, 2007, at 7:00 p.m., or as soon thereafter as the matler maybeheard,ln the Council Chamber, fourth I floor, In the Noel C. Taylor, Municipal Building, 215 Church Avenue, S.W., ; Roanoke,.Vlrglnla, to consider the following: Request from the City of Roanoke and Colonial Green, LC, represented by Michael Gay, Gay and Neel, Inc., to amend. the development plan adopted by Ordinance No. 3699&032105, to allow I for replacement :of an I alleyway behind the row houses on pa'rcelS 1 bearing Official Tax Nos. 1570153, 1570154, and 11570134. located on Colonial Green Circle, I Greenway Drive and Robyn . Road, S.W., and an Increase , In the number of rowhouse dwellings from 37 to 42. I A copy of the application Is available for review In the ~ Office of the City Clerk, I Room 456. Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., ; Roanoke, Virginia. . All parties In interest and cltlzens may appear on thej i above date and be heard on, the matter. If you are a . person with e dlsabllltywhol needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before. noon on the Thursday before the date of the hearlngllsted above. GIVEN under my hand this 30th day of May, 2007. City Clerk. . State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this __t~~day of June 2007. Witness my hand and of lcial seal. ~ flM!; . ___ ~_ _ _ ~otary Public My tommiitfon x i es ~:J.I-TLQ1L__. PUBLrsnED ON, 06/02 06/09 , \ " (10306192) TOTAL COST, FILED ON, 357.46 06/12/07 ~~~~~~~;:~--~--~~- Billing Services - - - - - - - - - - - -~- - - - - - - - - -- :=J " ~ ~resentative ~ ,...... W ." :z ~ ,::;. u:' S~~1 NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request from the City of Roanoke and Colonial Green, LC, represented by Michael Gay, Gay and Neel, Inc., to amend the development plan adopted by Ordinance No. 36998-032105, to allow for replacement of an alleyway behind the rowhouses on parcels bearing Official Tax Nos. 1570153, 1570154, and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of row house dwellings from 37 to 42. A copy of the application is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 30thdayof May ,2007. City Clerk. CL' ".I '.\ N-Colonial Green - amend plan - 6-18-07 Notice to Publisher: Publish in the Roanoke Times once on Saturday, June 2, 2007 and June 9, 2007. Send affidavit to: Stephanie M. Moon, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2541 Send bill to: . Michael Gay Gay and Neel, rne 328 Mountain Avenue, S. W. Roanoke, Virginia 24016 (540) 345-1110 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fa" (540) 853-1145 E-mail: derk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE, Assistant Deputy City Clerk June 5, 2007 File #51 Michael Gay Gay and Neel, Inc. 328 Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Gay: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of the City of Roanoke and Colonial Green, LC, to amend the development plan adopted by Ordinance No. 36998-032105, to allow for replacement of an alleyway behind the rowhouses located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 42. For your information, I am enclosing copy of a notice of public hearing. Please review the document and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. It will be necessary for you, or your representative, to be present at the June 18 public hearing, Failure to appear could result in a deferral of the matter until a later date, SMM:snh Enclosure Sincerely, fiWi~dl1,~ Stephanie M. Moon, CMC City Clerk '\ ~~~: NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request from the City of Roanoke and Colonial Green, LC, represented by Michael Gay, Gay and Neel, Inc., to amend the development plan adopted by Ordinance No. 36998-032105, to allow for replacement of an alleyway behind the rowhouses on parcels bearing Official Tax Nos. 1570153, 1570154, and 1570134, located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of row house dwellings from 37 to 42. A copy of the application is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for tills hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 30th day of May ,2007. City Clerk. ,". _ !...... :.\.<.)..: ' .~ l.:~j;.:,t!(_. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Aveuue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853.2541 . Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC CHy Clerk CECELIA R. TYREE Assistant Deputy City Clerk June 18, 2007 File #51 Gregory and Vicky Roseberry Verity Jane Callender Trustees, S W Congregation of Jehovah's Witnesses James and Carolyn Duncan Berlin and Grace Flora James and Yvonne Metz P. W. and India Moore CHS, Inc. Western Virginia Water Authority Progress Street Builders, Inc. Colonial Green, LC Walter S. Frazier John and Etta Lane Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 18,2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of the City of Roanoke and Colonial Green, LC, to amend the development plan adopted by Ordinance No. 36998-032105, to allow for replacement of an alleyway behind the rowhouses located on Colonial Green Circle, Greenway Drive and Robyn Road, S.W., and an increase in the number of rowhouse dwellings from 37 to 42. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541. ' SMM:snh Sincerely, Jftf.:;:;,!:!/!!~ City Clerk Names and addresses: e Gregory and Vicky Roseberry 3502 Robyn Road, S. W. Roanoke, Virginia 24015 Verity Jane Callender 2750 Creston Avenue, S. W. ~oanoke, Virginia 24015 ~ "-'~<;. 1~ i"r'ustees, S W C"ongregation of f .jehovah~s Witnesses "1315 Hamilton terrace, S. W. Roanoke, Virginia 24014 ;\, ,James and Carolyn Duncan 3508 Robyn Road, S. W. ,. Roanoke, Virginia 24015 Berlin and Grace Flora 3349 Colonial A\ienue, S. W. Roanoke, Virginia 24014 James and YvolJne Metz 5844 Lakemont.Drive 'RQanoke, Virginia 24018 ., 'rl. 'P. W. and India .Moore _ 3517 Robyn ROild, S. W. ., Roanoke, Virginia 24014 CHS, Inc~ P. O. Box 12385 Roanoke, Virginia 24025 j' . . ~ Western Virginia Water Authority 2012 Jefferson Street, S. W. Roanoke, Virginia 24011 ;.; Progress Street Builders, Inc. P. O. Box 985 J Blacksburg, Virg.lnia 24063 Ii',: ~i Colonial Green, LC , p: O. Box 10296f ~Iacksburg, Virgipia 24062 1'. Walter S. Frazie'r' 3719 Strother Road, S. W. Roanoke, Virginia 24015 e \1 John and Ella Lane 2725 Creston Ayenue, S. W. Roanoke, Virginij3 24015 ~- ~ s r. " AMENDMENT OF PROFFERED CONDITIONS City of Roanoke, Colonial Green, LC Tax Nos. 1570134, 1570153, 1570154 Robyn Road, Colonial Green Circle, Greenway Drive, SW ) )AFFIDAVIT ) ) COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) CITY OF ROANOKE The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 24th day of April, 2007, notices of a public hearing to be held on the 17th day of May, 2007, on the request captioned above to the owner or agent of the parcels as set out below: Tax No. 1570103 1570112 1570113 1570117 1470115 1570118 1570126 1570132 1570133 1570145 1570146 1570147 1570148 1570152 Owner Mailinq Address Gregory and Vicky Roseberry 3502 Robyn Road, SW Roanoke,VA 24015 Verity Jane Callender 2750 Creston Avenue, sW Roanoke, VA 24015 Trustees SW Congregation of Jehovah's Witnesses 1315 Hamilton Terrace, SE Roanoke, VA 24014 James and Carolyn Duncan 3508 Robyn Road, SW Roanoke, VA 24015 Berlin and Grace Flora 3349 Colonial Avenue, SW Roanoke, VA 24014 James and Yvonne Metz 5844 Lakemont Drive Roanoke,VA 24018 P Wand India Moore 3517 Robyn Road, SW Roanoke, VA 24014 CHS, Inc. POBox 12385 - Tax Dept. Roanoke,VA 24025 Western VA Water Authority 2012 Jefferson Street, SW Roanoke, VA 24011 Progress Street Builders, Inc. POBox 985 Blacksburg, VA 24063 1570135 1570149 1570150 1570157 1570151 1570155 Colonial Green, LC POBox 10296 Blacksburg, VA 24062 1650924 Walter S. Frazier 3719 Strother Road, SW Roanoke,VA 24015 1651204 John and Etta Lane 2725 Creston Avenue, SW Roanoke, VA 24015 Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 24th day of April, 2007. Notary Public My Commission Expires: -1 ~. ROANOKE . . ..., _"" ,h'_'~ ....---. . -'.-.- Planning Building and Development Memorandum TO: William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney FROM: Martha P. Franklin, Secretary, City Planning Commission DATE: May 25, 2007 SUBJECT: Amended Application No. 1 - Colonial Green Attached please find Amended Application No.1, filed Friday afternoon, May 25, 2007, for the amendment of the RPUD for Colonial Green. This application contains amendments which were discussed at the May 17, 2007, Planning Commission public hearing relative to the buffer area at the rear of the rowhouses. A sight analysis has also been provided. Although this application has not been signed by Mrs. Burcham, I am forwarding it to you in advance so that the proper measures can be prepared for the Council public hearing on June 18th. Maribeth Bend I is the staff planner assigned to this request and she may be contacted at 1502 if questions. Thank you. If attachmynt cc: VStephanie Moon, City Clerk (w/a) Lynn DeHart, City Attorney's office Sheila Hartman, Deputy City Clerk '~~I . - ~ "-' , '~ , ,I' " ) 'R 0 A N 0 K E V A 2 4 0 1 6 / May 25, 2007 : .r Ms. Maribeth I3endi , , Plannjng, Building; lpldbevelopment . . City Of Roanoke . ,,, Room 166 ' ,215 Church Ave, S.W. 'Roano~e,\V A 24011 ., j .., ~ RE: <, ~, - Applic'!tion for AIDendment of Proffered Conditions -=- Amendment No.1 Colonial Green MXPUD' -~ ' . ,IN 1380.7 " i " '-- ! , Dear,Maribeth; , , I '\ , Please find enclosed an mpended application package for a revision to the current Colonial Gfeen'RPUD. As has been discussed;this amended application will also require '. . \ a,signatu,re from the City Manager. c', ' . .. .~ .- I 'Enclosed in this package are the following items: 1. , Revised Application FOIm: For e~ecution by the City for the parcel still ( _.' owned by the City. ' ' '.2. Revised Applicant's Written Report: This_ is a brief description of the requested amendment . 1 .J 3. 'Current Zoning Ordinlmce: ITIchided is'iI copy of the document that is part oJ , the current RPUD on this property. It includes a copy ofthe approved pattern book ' ' , 4. Revised Concept Plan: Jncluded is an' II x 17 copy of the District showing the," proposed revisions in the area affected by this request' . ," . 5. 'Location Map: Provided is a map of the tax parcels that are the subject of this , application. " ,.' .' "'" :." ,.," " 6.- AdjoinerfProvided is 'a revised list of 'adjoiningproperty owners'- This list t inCludes ildjoiners of the parceis'affe~ted by this aP-Blication. , ' > ~~:~.,'" (f'f::,~.: ,.\I~'." ",r;), :,:)!,,~,>\~'.:!,'?J _. __ ,,-'., / .\~ " - " (~- . ,- PH 0 N E: (540)' 3 4 5.1.1.1 0 ~ , ,Y E. M A I L : INF.O @ GAY AND NEE L'. COM ~ ,FAX: '( 5 4 0)' 345.5560 ~ -. T- ../-- C' ~- " ~ ~, , Ms. Maribet" Bendl May 25,,2007 IN 1380.7 -. " r'- Page 2 of2 Upon,' review, if you have any questions or need additional supporting documentation, -please feel free to give mt; a call.- As always, I, look forward to working with you and the City Staffthroughoutthis process: -~. \. (- ~. .- -Enclosures cc: Ms. Joyce Graham ~ r ( I~ \. " /' I~ '.. "- ..I. ,,::: .,'/.lI.,o I "':,'';'\1~ :"-i '~"T' . u', ,. Sinc I,~l Micha G. Gay, President ~ j ,~ --; () -, ~ " " ,,- ( c Date: May 25. 2007 To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building R' ECEIVED 215 Church Avenue, SW. Roanoke, VA 24011 MM 2 5 2007 Phone: (540) 853-1730 Fax: (540) 853-1230 CllY OF ROANOKE f411l$Jip7fiittfiJ.sIfffq$tlb]jjty,~1:JNi;:;eli1ileralfli:eguifff(Jtao:ca.m~'t}~~'Wi~~~ib~lfilil:Imw~ Application is hereby submitted for amendment of proffered conditions for the property located at: Property Address(es): Robvn Road. Colonial Green Circle. Greenwav Drive. S.W. Official Tax No(s): 1570134.1570153 and 1570154 Existing Zoning: MXPUD Ordinance Number of Conditional Rezoning: 36998-032105 Colonial Green: Amendment to Planned Unit Development District REVISED: May 25,2007 The following Applicant's Report is provided to explain the requested change to the existing Planned Unit Development called Colonial Green located along Colonial Avenue in the City of Roanoke. The area affected by the amendment is along the Southeastern boundary of the District, on the southeastern side of Greenway Drive, and contains rowhouses. All other areas of the PUD are to remain unaffected. As the project has moved forward, a change to the Stormwater management facilities has provided an opportunity to revisit the concept and re-introduce a planning strategy that was removed in the early stages of Master Planning this project. As is incorporated in other areas of the project, residences are provided with alley access for vehicles whenever possible, the incorporation of alleys not only improves the project's streetscape, but also provides the opportunity for more on-street parking within the project. As previously approved, the Master Plan calls for rowhouse lots along the southeastern boundary of the project to be accessed with driveways from the public street. This access allowed the rear yards to be used for storm water management purposes in the form of infiltration ponds and swales. The use of the swales and ponds precluded the use of the rear yards for an alley. Although the alley was desirable, the need for a stormwater management area in the lower portion of the site presented a conflict. During the final design stages and early construction stages of Phase I, it became apparent that the stormwater management facility to be installed would best serve the site if developed as totally subsurface in nature. The required storage volume was provided by large diameter underground chambers. These chambers were placed deep to provide adequate storage and address hydraulic constraints. With the placement of the chambers underground, the rear yards of the rowhouse lots are once again available for placement of an alley. The proposed alley will utilize the same geometry and function of the other alleys within the District. Alleys will be 12-feet of pavement in a 2D-feet wide private right-of-way. The alleys, although privately maintained, will have public access and utility easements over them to allow solid waste pick-up, utility maintenance, and emergency response access. Another change precipitated as a result of experience on phase I and the addition of an alley is the size of the Rowhouses. Footprints as shown on the previously approved Development Plan are being reduced. With approval of this proposed Amendment to the PUD, the number of rowhouse dwellings will be increased from 37 to 42 within the District. The' impact of the additional Units is being minimized with the reduced footprints, and the increase in on-street parking opportunities. The width of the units is being reduced from 3D-feet to 24-feet. The original 3D-feet wide unit was driven by the need for the street level garage entry to have an extra stair and hallway access to the basement area. The reduced width will make these units more consistent with the size units on the opposite side of the street. As mentioned above, the placement of an alley will allow the streetscape to be cleaned up with the reduction in the number of driveways, the relocation of the garage doors to the rear of the buildings will improve the aesthetics of the rowhouses, and with the elimination of the driveway entrances, additional on-street parking opportunities will be realized. Also, as a result of Planning Commission input, a vegetative buffer will be added along the rear of the rowhouses. This vegetation will be placed so as to buffer the garage doors from off-site. As designs proceed, sight-line diagrams will be produced to assist in determining minimum heights of the buffering material. Generally, they will be 8-9 feet tall. / 'OV"l IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINJA, The 21st day of March, 2005. No. 36998~032105. AN ORDINANCE to amend ~36. I -3, Code of the City of Roanoke (1979). as amended, and Sheet No. 157, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City. subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance, WHEREAS. the City of Roanoke has made application to the Council of the City of Roanoke to have the hereinafter described property rezone<! frOm RS~2, Residential Single Family District, to RPUD, Residential Planned Unit Development District, subject to certain conditions proffered by the applicant; " WHEREAS, the City Planning Commission, which after giving proper notice to all y concerned as required by 536,1-693, Code of the City of Roanoke (1979), as amended, and after 'conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council ~ such application at its meeting on March 2 I, 2005, after due and timelynotice thereof as required by ~36.1-693, Code of the City of , Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and againSt the proposed rezoning; and . WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Colincil by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter descn"bed property should be . rezoned as heiein provided, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.1-3, Code of the City of Roanoke (1979). as amended, and Sheet No. 157 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner and no other: . That tract ofland containing 23.742 acres, more or less, located at 3379 Colonial Avenue, identified as Official Tax No. 1570101, and designated on Sheet No, 157 of the Sectional 1976 Zone Map, City of Roanoke, be, and is hereby rezoned from RS-2, Residential Single F~ly District, to RPUD, Residential Planned Unit Development District, subject to the proffers contained in the Petition filed in the Office of the City Clerlc on March 3, 2005, and that Sheet No. 157 of the 1976 Zone Map be changed in this respect, 2. Pursuant to the provisions of Section 12 of the City Charter, the second WIning of this ordinance by title .is hereby dispensed with.: ' A~~ j fL..- City Cletk. , ..~ W"IlOFFUS/COLOHIAI.GIlEEN) 032,WlOC FIRSTAMENDEDPETITION TO REZONE . . In the Council of the City of Roanoke, Virginia In Re: Rezoning of a tract of land lying at 3379 Colonial Avenue, S.W" Official Tax No. 1570101, from RS-2, Residential Single Family -Distrkt, to RPUD, Residential Planned Unit , DevelopmentDistrict. To The Honorable Mayor and Members of the Council of the City of Roanoke: ' The petitioner, the City of Roanoke, owns land in the City of Roanoke containing 23.742 acres, more or less,located at 3379 Colonial Avenue, S.W., Official Tax No. 1570101. Said tract is currently zoned, RS-2, Residential Single Family District. A map of the property to be rezoned is attached as Exhibit One. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the' Petitioner requests that the said property be rezoned ' from RS-2, Residential Single Family District, to RPUD, Residential Planned Unit Development Dlstrlct, for the purpose of a mixed use community that incorporates residential Single faml/y, residential multifamily, retain and live/WOrkspace along Colonial Avenue. The components of the development will include townhouse dwelling units, live/work studio dwelling units, commercial space, and required public infrastructure and open space. The proposed development plan Is shown on the attached exhibit Two.' - , The Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's zoning ordinance and Its comprehensive plan, in that it will implement a traditional neighborhood deSign development consisting of a mixture of residential uses and supporting non-residential Uses. The planned development effectively utilizes the 23 acre site by combining single family and multifamily dwellings, along With neighborhood services in a compatible layout. The Petitioner hereby proffers and agrees that if the said tract is rezoned as requested, that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions: 1. That the development of the RPUD District wll/ be governed by the Development Pattern Book, Colonial Green, dated February 17, 2005, and attached as exhibit 3, 2. A minimum tree canopy ratio of 15% of the total RPUD District will be provided at completion of the 'project to be comprised of existing tree canopy preserved on the site and new tree plantings (based on canopy at 20 year maturity). Attached as Exhibit Four are the names, addresses and tax map numbers of the owner or owners of all lots immediately adjacent to and immediately across the street from the property to be rezoned, WHEREFORE, the Petitioner requests that the above described tract be rezoned as requested iri accordance with the provisions of the Zoning Ordinance of the City of Roanoke. , ~l"tI Respectfully submitted this ~~ day of March, 2005. By: ~~J.r- City of Roanoke 215 Church Avenue, S.W., Room 364 Roanoke; VA 24011 (540) 853-2333 " I I , I I I I I I , i i ; , ! I , ..._0____ '~ '" .: Ii: ; M! j 1 tit} ~ ~ ~g . mi . c;tl I ~! 11;= I f~ /;111/ 11 ~1~:!1 fJI...lQ f' /..... ~ f , :r:t; 1 , I ! i I I I I i , :~ II ~\," ~ 1,1 ~ ~l .r,: ~ '! , ;, ~ r I ~ hti /. ! I I s .~~~~~ ..,~~- ._~ I I , i I i ~,~ ~ I' i ~ iii iiti lillil hlliH .. . ~Ii ~i~i fd I I I 11 ;- ;~ liUl II Hul 'rJ...IO' ...Iii -:> ":i:::; I . 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Cily of Roorttllte, Vi'9inio I , , I ' i '~_M"__~_. T , I.. GAY AND NEEL, II ~~ CIVIL ENGlNEERlNG r LAND PLANNING SURVEYING ~ ~H ~ Development Plan 328 Mountain Avenue S,,,. Roanoke, Vlrainla 24016 ,,-, (S40) j4!-1110 ro., (S40) .34!-!!&l CtflOil:;",r~.com :,::i:':;:<~~;=: i1t~';:h!W1_~~ -.."...-...-.. 0 ~ ii ;: ii S :::; ii "'''' 0 0 n;;\ ~ID ,2 a ~ + " ~ 8 g;. ;c:- a lfl.l' + -, g " <5 <" "'" + 8 , 111'.'" g N IIn.17 + 8 N 1Ie.!IO + g ~ ......, + 8 ~ llnot . g :;: 11:18." + 8 :;: 114193 + g ~ 11'5111 + 8 ~ + g ii ~ ii ; "'''' + n;;\ 8 ~ID ~ ~ a is i1 ~ i! 8 n 2 ;; 1130.11 ~+ ;.~ 8 g;. ;iN~ un..., -, g . 0 <" , ,,,... 8 , 11I...7 g N II!Ul + 8 N + g ~ 112M'5 + 8 ~ II,... " 0 + 1117." + 8 + 11414' . g ~ 11'4"" + 8 ~ + ~ 0 ; + 8 8 i!i ii a ii i1 ~ i! i!i Q 'iF ^~> .. - ,*^"- >- - ....- ,_. i ~~i~R i,uco~, . Colonial Green ~ GAY AND NEEL. I i ~.J~~ . l d ~ Rezoning Application ~ C1YTL ENG'NEERING .~ LAND PLANNING . i" . Sight Line AnaI.Yllis SURVEYINC : ~ .. :\ J: ~ for Colonial Green, L, C, 328 Mounl8ln Avenue S.". , ~H fi ~ .~. I Roanoke, Vlr.lnla 24018 ". eil, o( RooI'tOh, Yir9"'io PhoM: ('40) J<l'*lrro 'a", (,.0) J.,*"S Cmol: H1la09<>Jaft"""e'.cam 7{:;~=;S --'-"'---" lltil~~:t!tJ.S:i:t~~ !i Ii ;: ii ~ ;j ii ~ Ii ;: ii ~ ;j ii a a "".. U".. 0;;\ \l;;\ ~l/l f;;l/l . 2 ;; 1136.ID .2 ,; 11311 -~ . -~ . .'~ 8 .'~ 8 lB. lB. ,x'. ;; 1134.n ~c.t ? II". . -, . -, ~ 0 . . 0 0 " " "" " ,... . 8 8 . ,..... " , , g g ;; ,..." ;; ,.... . . 8 8 ;; ,..... ;; ,..... . . . g 0 " 1118.1 ~ 11".4' . 8 8 " 113111. ~ , ." . g . 0 ;: II,.,. . . . 8 a 0 ;: 1137.77 ;: ..... . . ~ ~ <; 114"" ~ '"4.''' . 8 a 0 <; <; . . ,g . 0 ;; ;; . . 8 Ii ~ & g t 11 Ii 8 ;; ~ & ;; ;; g t ;; Ii 8 a 0 l'l'" ~;;\ ~~ ;; -~ . ,,,.. n'~ 8 lB. ,Z't.Il ;; . ,..... -; . . 0 0 " . "".60 0 0 " t1"." g ~ ,"'.. . 0 0 ;; 1I31.t1O . . 0 " 'u, . 0 0 " 1133.:R . . 0 . ,,"-" . 0 0 . ,..... . g <; 1"". . 0 0 <; . . 0 ;; . 0 0 Ii ~ & g t 11 Ii ;; ~nii ~ c;ry 0' Roonoh, Vif'Vinio i Colonial Green Rezoning Application for Colonial Green, L, C. A GAY AND NEEL, i ~~ C1ytL ENGINEERING , LAND PLANNING SURVEYING 328 Younlliin Avenue S.". Roanoke, Vlr,lnla 240115 ~'('.O),J.'-1110 ror.(,.oJ,JH.", rmoil'",'o~_,c"'" s ~~U Sight Line Analysis )~'-(~~/ ..;/ / ,': ,'-;;;-- \\ //^ ...,.';::--""" ,-<>,,, \'-'i /,;. \, /;;:::-;;::;;>:;.- ;:}<;~;':::""::::;::\\~ --::;~, // /,,;. // ,,0 __>' ,',' ./ ,//' '\~'/ /F,' .,' ,~", \' / ' --<>" // /;;/ ) ',,' " //,--:>' . ~<"-',\~ // /';>"'~, _<<\<- . \\:;0 /F' /' '\' /:/~.~v \, /~ ,-'\ /'. \ \-n. // '\' /'/\.,. \\........... /// \~\, /:::..$"\; \9 '_';__"," / // )\.//'(.\J~\v ,'::::::---' ~._- <> C::::::::;';~$"\; / /:/ \\ ". /i;;~~~;;) L-c:~=:::::::::::;;-::;'::;:::::'-- ~- <::)" '" /1",\ r-../?'\\. I":' -':/ ,,, tY:::f!f ~\ 0-;/ '~, if \.\ :/:-:;::::::::::::.~:::::~':.::......., ,/;/ '=-~..: AX# 1570134 ITY OF ROANOKE \\ i! \',,- ,I '<~::-:::,:::::.~:::..:::::.:~:;j """--, \/f' /:J , p\\-\t. l':.:s:;/ ,\ 1\,,^\3Q~.\::...:-::::::---., \ ;/:--.::=-~_._.:--- \~\ - ~lI / <:" r--., ;;f / '\.'\ -........J// }\ &7/ Z '\ /SI! \i V) II q /1 1. ,// ] "---.:;:../ \\- , " ii "- )) ICOLONIAL GREEN~ "':"==':/, 'PHASE 1 I '- '-'-'?a '>,>!9 h, ", 'v ,() '\"'~, "'1J "~, . ,~, " " " \, ,,~ ,\ " \, " \) " 17- " - ,,, c .-';:;:/ \~ B.\v~,;:'/ _5 '-::::::::....--==--~:=:..:::.""--=:;:::.~-~- AX# 1570154 OLONIAL GREEN, L1C. h./ // ---~.:;:.-' Ii. 1/ " TAX# 1570153 COLONIAL GREEN L.C. ,-, II u !I jf _../J ''''\ / ii " II If !I / /1 u 1/ Ii " II If " II II u i/ if {f II jJ 'I; If 1/1. . // 1/'<:<./ j /'~ /' I/~ ;Y 1/ , II 1/" if /;~/ II ~ \.\ ..;::;/ ,/' I ~ '\. ,.7' / ~ .~-;:::;--- /10 //0"'" /' / ((j , , / /~:---.., OGOE R /~/ ""'<::::::::~-:.~_ N O. '/ ---::::::':-::::~~"."., 1/ II '0 jl II J/ ::t:: h NO:: ~ II II VICINITY MAP SCALE: '"=1000' EXHIBIT 1 ,.. GAY AND NEEL, INC. ~y CIVIL ENGINEERING ~ lANDSCAPE ARCHITECTURE SURVEYING 1260 Radford Street Christiansburg, Virginia 24073 Phone: (540) J8t-601T Fa)(: (540) J81-277J Ema;/: infoOqayondneel.cam Colonial Green Zoning Amendment , Vicinity Map DESIGNED: CHECKED: DRAWN: AUC SCALE:1 M = 1000' DATE: 03/30/07 JOB NO, 1380.7 SHEET , or I City of Roanoke. Virginia EXHIBIT 2 Colonial Green Zoning Amendment Adjoining Property Owners Revised May 25, 2007 Tax Map No. Name of Property Owner Mailing Address 3502 Robyn Road, SW 1570103 Gregory E. & Vicky L. Roseberry /' Roanoke, V A 24015 2750 Creston Avenue, SW 1570112 Verity Jane Callender ./ Roanoke, VA 24015 Trustee Southwest Congregation of 1315 Hamilton Terrace SE 1570113 Jehovah's Witnesses ,/ Roanoke, VA 24014 ,/ 3349 Colonial Avenue, SW 1570115 Berlin C. & Grace Marie Flora Roanoke, VA 24018 3508 Robyn Road, SW 1570117 James Lee & Carolyn M. Duncan ./ Roanoke, VA 24015 5844 Lakemont Drive 1570118 James K. & Yvonne R. (TRS) Metz ./ Roanoke, VA 24018 3517 Robyn Road, SW 1570126 P.W. & India I. Moore ,/ Roanoke, VA 24015 / P.O. Box 12385-Tax Dept. 1570132 CHS, Inc. Roanoke, VA 24025 2012 S. Jefferson Street , 1570133 Western Virginia Water Authority .; Roanoke, VA 24014 I P.O. Box 10296 1570135 Colonial Green, LC Blacksburg, VA 24062 / P.O. Box 985 1570145 Progress Street Builders, Inc. Blacksburg, VA 24063 P.O. Box 985 1570146 Progress Street Builders, Inc. Blacksburg, VA 24063 P.O. Box 985 1570147 Progress Street Builders, Inc. Blacksburg, VA 24063 EXHIBIT 2 Colonial Green Zoning Amendment Adjoining Property Owners Revised May 25, 2007 Tax Map No. Name of Property Owner Mailing Address P.O. Box 985 1570148 Progress Street Builders, Inc. Blacksburg, VA 24063 P.O. Box 10296 1570149 Colonial Green, LC Blacksburg, V A 24062 P.O. Box 10296 1570150 Colonial Green, LC Blacksburg, VA 24062 P.O. Box 10296 1570151 Colonial Green, LC Blacksburg, VA 24062 P.O. Box 985 1570152 Progress Street Builders, Inc. Blacksburg, VA 24063 P.O. Box 10296 1570155 Colonial Green, LC Blacksburg, VA 24062 P.O. Box 10296 1570157 Colonial Green, LC Blacksburg, VA 24062 2725 Creston Avenue 1651204 John & Ettal Lane J Ftoanoke, VA 24015 ./ 3719 Strother Ftoad, SW 1650924 Walter S. Frazier Ftoanoke, VA 24015 ..: ~. ROANOKE Planning Building and Development Memorandum ~ ~. , , TO: William M, Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney FROM: Martha P. Franklin, Secretary, City Planning Commission DATE: May 25, 2007 SUBJECT: Amended Application NO.1 - Colonial Green Attached please find Amended Application No.1, filed Friday afternoon, May 25, 2007, for the amendment of the RPUD for Colonial Green. This application contains amendments which were discussed at the May 17, 2007, Planning Commission public hearing relative to the buffer area at the rear of the rowhouses. A sight analysis has also been provided. Although this application has not been signed by Mrs. Burcham, I am forwarding it to you in advance so that the proper measures can be prepared for the Council public hearing on June 18th. Maribeth Bendl is the staff planner assigned to this request and she may be contacted at 1502 if questions. Thank you. If attachment cc: Stephanie Moon, City Clerk (w/a) Lynn DeHart, City Attorney's office ~a Hartman, Deputy City Clerk . ,'~ ~ f CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@ro3nokeva.gov i: Architectural Re,-Icw Buard BoardofZOllingAppeals REQUEST FOR COMMENT PI,",'o, Comm',,'oo ,; "REZONING _STREET/ALLEY CLOSURE _X _OTHER DATE: April 17, 2007 APPLICANT: City of Roanoke and Colonial Green, LC LOCATION: Robyn Road, Colonial Green Circle, Greenway Drive, S.W. REQUEST: Amendment of PUD plan Your review anq comment on the above-referenced item are requested. Please provide written comments by April 27, 2007. Public hearing before the Planning Commission is ,scheduled for May 17, 2007, at 1:30 p.m. Please return all comments to me at ,:martha.franklin~roanokeva.gov. Thank you. ,'j Martha P. Franklin, Secretary City of Roanoke Planning Commission copies to: . David Barnhart, WVWA Bob Bengtson, Director of Public Works Brian Brown, Economic Development Administrator Darlene Burcham, City Manager .Bob Clement, NH Coordinator Bill Hackworth, City Attorney Mark Jamison, Manager, Transportation Stephanie Moon, City Clerk Phil SChiimer, City Engineer Steve Ta!elVi, Assistant City Attorney Dan Wetip, Acting Director, HNS City Planning Commission Members President:, Neighborhood Organization: Dan We[)ster, Chair, Grandin Court NA; Jim Gear, GCNA; Bob Caudle, RNP Rep _X_ Adjoining"Locality: Internal Staff: Director, pianning Building and ED Building Commissioner Development Engineers Development Review Coordinator Planning Administrator Planners (IS, FG, BF, CF, MB) Zoning Administrator Street/Alley Only: Fire Marshal Communications EMS American Electric Power Verizon Roanoke Gas For determination of value: Real Estate Valuation _ Phil Schirmer, City Engineer j ~~ Date: To: Department of Planning Building and Economic Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540)853-1730 Fax: (540) 853-1230 All submittals must be typed, include,all required documentation and a check for the filing fee. ~',,::.,. ,~ Application is here!?y submitted for amendment of proffered conditions for the property located at: f! .' , i} , .' - .' .. . . APPLICATION AMENDMENT OF PROFFERED C.OND1TIONS' April 6, 2007 ,. , "" .'1J, };; Property Address(es): Robyn Road. Colonial Green Circle, Greenway Drive, S. W. , "~ Official Tax No(s): 1570134. 1570153, and 1570154 Existing Zoning: MXPUD ~ f Ordinance Number of Conditional Rezoning: 36998-032105 " Name of ApplicanUContact Person: 'Gay and Neel;Inc., Michael, Gay . .. - . , " M '1' Ad' d .' 345 Mountain Avenu,'e, S ',W., Roanoke, VA 24016 allng, ress... ,,' ',', Telephone: (540 3'45--1110 , 'r.! ~ ~l Applicant's signature: ., .,' ~ ~.';,- i). Property Owner's Name: . ~ "Fax: (54b 3455 <;60 .~-f if ~;.:. ............ City of Roanoke ' 0 Darlene L, Burcham E~mail: .rng::ly(ae.gy;;mrlnp.p.l (' (".-.,~, Mailing Address:, iRoom 364, ,Noel, C, Ti>ylorMunicipal Building, Roanoke, VA 24011 Telephone: (549 853"'2333 Property Owner's ~ignature: Ii, Property Owner's;~ame' F<Q<\: (), ~,' E-ma,il: , /~, 1 " \ /7\,1. " " c~~~nial Green, ~.C., JoyceGr~ham, Manager " "",., POBox 10296, Blacksburg;VA Mailing Address: , 24062 Telephone: (540 VO 5715 {I Prgperty Owner's,signature: : :ii :;' (' if , Fax: (540)441-9114 K: ~t~ " E-mail:, jl~~~h~~~~~~~'n~t . tv\~ ";.,,,':- , .' Colqnial Green: Amendment to Planned Unit Development District , Th~ following Applicant's Report is provided to explain the requested change to the existing Planned Unit Development called Colonial Green located along Colonial Avenue in: the City of Roanoke. The area affeeted by the amendment is along the Southeastern boundary of the District, on the southeastern side of Greenway Drive, and contains ro.whouses. All other areas of the PUD are to remain unaffected. As '~the project has moved fOlWard, a change to the Storrnwater management facilities has provided an opportunity to revisit the concept and re-introduce a planning strategy tllat was removed in the early stages of Master Planning this project. As is incorporated in other areas of the project, residences are provided with alley access for vehicles whenever possible, the incorporation of alleys not only improves the project's streetscape; but also provides the opportunity for more on-street parking within the project. . As i,previously approved, the Master Plan calls for rowhouse lots along the southeastern boundary of the project to be accessed with driveways from the public street. Thi~;access allowed the rear yards to be used for storrnwater management purposes in the fomi of infiltration ponds and swales. The use of the swales and ponds precluded " the use of the rear yards for an alley. Although the alley was desirable, the need for a stonnwate{management area in the lower portion of the site presented a conflict. D~ng the final design stages and early construction stages of Phase !, it became apparent that the stonnwater management facility to be installed would best serve the site if develope!I as totally subsurface in nature. The required storage volume was provided by large di.\iII1eter underground chambers. These chambers were placed deep to provide adequate s~?rage and address hydraulic eonstraints. With the placement of the chambers underground, the rear yards of the rowhouse lots are onbe again available for placement of an alley. The proposed alley will utilize the same geometry and function of the other alleys within the District. Alleys will be 12- feet of pavement in a 20-feet wide private right-of-way. The alleys, although privately maintained; will have public access and utility easements over them to allow solid waste pick-up, utjlity maintenance, and emergency response access. ' .. Ano,ther change precipitated as a result of experience on phase! and the addition of an alley ,is the size of the Rowhouses. Footprints as shown on the previously approved Development Plan are being reduced. With approval of this proposed Amendment to the PUD, the Qumber of rowhouse dwellings will be increased from 37 to 42 within the District. The impact of the additional units is being minimized with the reduced footprints, :kd the increase in on-street parking opportunities. The width of the units is being redused from 3D-feet to 24-feet. The original 3D-feet wide unit was driven by the need for t~e street level garage entry to have an extra stair and hallway access to the .t ~; 'i basement ~rea. The reduced width will make these units more consistent with the size units on th~ opposite side of the street. (; ,;ri As,mentioned above, the placement of an alley will allow the streetscape to be cleaned up':with the reduction in the number of driveways, the relocation of the garage doors to tHe rear of the buildings will improve the aesthetics of the rowhouses, and with the elimination of the driveway entrances, additional on-street parking opportunities will be realized! f': ,~ :;: ;j ::. ~X ?: <~ .- ~~ '1 c< f\ f" ,) ., .l. 1 L,<~/ // ,/"'/<)~(:~,,\,fj;':;;;:-'/\ ,---;/ .;/ /<>- \\/0 ,,;..;/ /::/ /- ,,/ \\0/;-, /'/;% /-/...'<,0:',::;/ ,.)\_(~;.- /:>" /" '.... , :~ " " /"" . ,<~"'\ \ \0 /,,::,;.:;,~-\\;. '~<~<0 '\/0 / / "'\ ~<'~ '~ . \\:;0 /;/ 't,,~\ /;-:;~\~\..\.. \e~;:,,~:.:::::::.::.-- .,./-:;/ '~ \/,:/\..<J'\'\ / / i-~-~~..c:::O', ~ (j\: / /' '--_._--~_. '\ \ / \\ \, \1 !i P- 'J~_:JL~ ..--;::..--:-.---- "-- ~,,~- ~/'( ~?o,\ GJ// \\ ~j/ '-,:, rL: Ii ,\" Vff \.'\ !/ " .f ,--;-.. ."? ?<// ,',' -'<'> ::::::;:/ [t . '. :/.- /; ,.-- -<::::::::::::c::~, if (, Ij AX# 15701.34 /TY OF ROANOKE // \:.c.::::::::::::.::::::.;;J 'COlP-~t. I>:.~f';:~) ~,1\\JI\3\..'.:'..~-;~l I(--~=~--'- ; . )") ~,,; / ;, .... // ~, C::J,,j: / )'~\ $11.,( Y'\ ,--:--; Ii " \i 0'/; . !\ _.;/ " , \?::;:/i " "'- \\ "'" )) COLONIAL GREEN j! . ,c,,==j P/;:!ASE 1 " -f' Q ~,\ryJ;y ""'"",-f'O ....,', " '" \\ \\ \\, () \.\. 17- . " S /, '"" ---....---R1;;'~-;::'/ --~. - --------\ . -- AX# 1570154 f OLONIAL GREEN, ViC. .r/' ,--;:;..-;:::--~ I ---_./f >0",\ ;' If I; /? // 'i 'f', Ii I: II f! ~~., 1/ i/ II w l /J // -..}. .!' r /i '<l f l: It ,,{-' // -.......J It /;;/ II ~ \~ /' :--..../ f/~ 0'-: ---,'~';..-' /I~ ~~~/ //0 /1(51 / (0 l/-'..:.:::::'~::'::::.:::"'::.::-:::~ OGDEN R~..,,,,,c'~>,,, ~ ~ 1/ TAX# 1570153 COLONIAL GREEN, L.C. " ~ h 1~ /! II ii /1 fi /i " " oj,: !/ 1/ f' 1/ if 1/ II VICINITY MAP SCALE: 1 "=1000": EXHIBIT 1 ~-~ & GAY AND Ni:EL. INC.. ~r.a CIVIL ENGINEERlNG_, ~ lANDSCAPE ARCHlTECTURE SURVEYINC -:-' 1260 Radford Street Christians burg, Vit"ginia 24073 Pllor>e: (540) JBf-60IJ Far: (540) 381-277J [moil: ir>foOgQyOr>drtee,l.com Colonial Green Zoning Amendment Vicinity Map REVlSEO: DESIGNED: CHECKED: DRAWN: AMC SCALE:1~ :=0 1000' DATE: OJ/JO/07 JOB NO. , JdO. 7 J SHEET' or 0' City of Roonok~, Vir9iflio ,;, r, , " .. Ii i.;-, ." f ~ ~ ~~n! ' 1"1, , ~ ~ ~. -! hll v 1R210PCL 1:2.~2 acoIIins,\\QKSe1vef\Canan ::: 4I3I2OO710:07:J,1AM, .: __,. " '"""'-\13.!o.1\1380.1.SP.dwg,SH04 U:\Dra~"",,~ ,~ ~,-- '. "-'>'-..-.,- '-"-""'- .. - , ',', ""',, ~.' '. ;:'::-~:->'~>--':--:~-:::,--;;-- --"-------.''-''--'----''-''-' .'" ",\ II 0 II ~ ~ It D t'-A.""l "j ,j i: j , i:.-..4 -:<<<,.)'..II:)~:, I 1~l::;~.':"'I.~',,- . 'i~~~;:i;:fO:;')I~t . ' : :,;--; ,L, ili ,f i "ii lri ", (:,),>\~..~ "11' .-Jl1tt}J~ij~;'fr, . ,:fi'....;1:)~.f':{dlj Ii """'l-l,-. ). y'j! ,. .... ""'~~.-oc_...,~ -~~~,-, ~I= ~\'</)h,!i .~ !'. . ----.... "--..~..... '.i v h,i! i;~~ii0i~:~f-i;:.';~~~. :..;:.',' '. ','.!; t,i!:':_~-~"'i"'c;r:"" "'5Yr()' U 1',,:.....: ,} l'i \If)" ". rf';,,",', J'i! );;: "f:~t.i~:~~~~~~:4~~T-~~: .~:;,,~J:;):/ ,..,~;~ '.~. ',j '.!.i'?l"':~"'''''''1;;, -;-_ ,,_ _'.. _ .. '..; :..;':" '~'''r'''''-";,, 7.' ,~<. '>." ~, .. I., ... f-" ..."" , I I I!~ i" \,: . .. eo....~ ?',~ , : -~ .. ~ i" ~ , \~ ~~~~ GA y A~D NEEL. ,NC. ,~ E!OCII<~l;T<I.~ I ~'~~NINC !.IF,f 3~.~:::.ta:~~i~::~o~~~,,~ -,'~~'~ Colonial Green CJI,.._............. ~ve1opment PIsn ' 'i '~i -.. ,~ ~N\ t~,.~,.... ~~l.\. i , " i ! I " , , 'j,.: I" "jl ,r ~! . !: " ;- ~ _.,.J t1":..'-,: ;,1' I, ei " "~L-.:! ,'j. t Ij. ,[ j j" .; , i i I i ;~:"':::::! .' i ~ : ,f- 11 t--I " 'I ~ . , ' , " '. ;: '. , , '. ,,' ,~) EXHIBIT 2 Colonial Green Zoning Amendment Adjoining Property Owners .:' Tax Map N? Name of Property Owner Mailing Address 3502 Robyn Road, SW . 1570103 Gregory E, & Vicky L. Roseberry Roanoke, VA 24015 " 2750 Creston Avenue, SW . 1570112 Verity Jane Callender Roanoke, VA 24015 Trustee Southwest Congregation of 1315 Hamilton Terrace SE , 1570113 Jehovah's Witnesses Roanoke, VA 24014 " 3349 Colonial Avenue, SW . 1570115 '.. Berlin C. & Grace Marie Flora Roanoke, VA 24018 , 3508 Robyn Road, SW , 1570117 .. James Lee & Carolyn M. Duncan Roanoke, VA 24015 " , 5844 Lakemont Drive 1; 1570118 , James K. & Yvonne R. (TRS) Metz Roanoke, VA 24018 3517 Robyn Road, SW . 1570126 P.W. & India 1. Moore Roanoke, VA 24015 .. P.O. Box 12385-Tax Dept. 1570132 CHS, Inc. . Roanoke, VA 24025 ~ 2012 S. Jefferson Street . 1570133 " Western Virginia Water Authority Roanoke, VA 24014 .. P.O. Box 985 . 1570145 , Progress Street Builders, Inc, Blacksburg, VA 24063 . P.O. Box 985 1570146' Progress Street Builders, Inc. Blacksburg, VA 24063 .. P.O. Box 985 1570147 r-:. Progress Street Builders, Inc. Blacksburg, VA 24063 ," P.O, Box 985 .;; 1570148 Progress Street Builders, Inc. Blacksburg, VA 24063 I II 7p IS$, P,O. Box 10296 1570149 " Colonial Green, LC Blacksburg, VA 24062 .. P.O, Box 10296 .. 1570150 Colonial Green, LC ~)acksburg, VA 24062 .. . .. IDV:ID I. NO I'~:)I ~} :JV' ,,~ " ",." ,:' " EXHIBIT 2 -i Colonial Green Zoning Amendment Adjoining Property Owners Tax Map Ng. Name of Property Owner Mailing Address '''1tJ/~7 P.O. Box 10296 1570151 . Colonial Green, LC B1acksburg, \TA 24062 P.O. Box 985 . 1570152 , Progress Street Builders, Inc. B1acksburg, \TA 24063 -'. P.O. Box 10296 . 1570155 Colonial Green, LC B1acksburg, \Ti\ 24062 , 3719 Strother Road, SW : . 1650924 ' Walter S. Frazier Roanoke, \Ti\ 24015 t t, $' I :7l () t./ Jllhn rt.---E-H4 1.411 ~ :]7dr' erl!'.$:foJ?A~ &l t.I" ~/~- ,( .'. L-0: HWtl20 ~ltJ 91-). ~lB1J !.1IJ iD: U ~'{ \'1W\~U' To Mayor Nelson and all of the members of City Council. Good Evening, my nfu'11e is Pfu'11ela Forrest and I live at 1923 Hanover Ave. NW. On behalf of the residents that live on the 1900 block of Hanover Ave. N\V, I would like to take this opportunity to thank the City Manger, Darlene Burcham, Police Chief Gaskins and the Roanoke City Police Department, and City Council for assisting us to resolve a string of gun related violence in our neighborhood. In October 2006 a street brawl ended in random gunfire, On Dec. 10th my house was shot 18 times during a drive by shooting. In February 2007 there was another drive by shooting in which several bullets hit another house on our block. In April, after feeling angry fuid frustrated, I contacted Councilman Sherman Lea to see what could I do as a citizen to help stop the violence, He advised that I talk to my neighbors and see if they would be willing to unite and address the problems. So I went door to door and asked the neighbors within the block if they would be willing to come a meeting. Some agreed and some disagreed and a meeting was scheduled. Councilman Lea attended the meeting and heard our concerns about the increasing violence on our block. He also came out on another night to observe the lack of lighting on our street which we believed contributed to the violence. Councilman Lea then took our concerns to the attention of the City Manger and City Council and the Chief of Police. By the end of May, not only had the source of the violence moved out of our neighborhood, but the perpetrators had been arrested and the city had installed a new street light. The light from this street light extends the entire street and makes every house visible. I am here today to express our sincere appreciation for our city government and all that they have done to assist us with this matter. It is great to know that as citizens, our voices were heard. Thank you. v~G:,~ Regarding the property status - it is approaching a year (Aug. 31st) since these developers but their bid in on the property. What is taking so long? My last communication from planning dept. was that the Planning Dept. was asking the DEVELOPERS what deadline they wanted. Something is wrong with this picture. How credible are these developers? One engineer is out of the country and the whole project comes to a halt. This does not sound like a team able to handle such a large complicated property development. There were too many errors in there design - they even used some of WF property in their design. When first the City searched for a developer it required first a RFO. It is time this team is required to submit a RFO to do the project as their continued delay tactics make them questionable. We don't want to turn into a Willow Walk - for those on Council not familiar - Willow Walk is an abandoned development just down the road from Countryside on Cove Road. It Is all grown up with weeds, huge dirt mounds, half built homes at times sitting in a pond of water, and filled with bees. It is an eyesore and Mr. Townsend told us at the April 3rd presentation that the developer was having financial problems. I believe even the building permits have expired. If the City really wants to protect us they will force these developers to submit a RFO before proceeding any further. We are also still waiting on an answer on the status of the land swap with the airport commission. The developers have included the airport property in the design. We are still waiting on the status of the lease extension on the RPZ property where the design calls for the 9 holes of golf. This is the same lease that the director of the ROA stated would NOT be renewed for fairways due to safety reasons when Meadowbrook owned the golf course. How can the lease be renewed for fairways for this developer now when the airport communicated to Meadowbrook that they would not renew the 2008 lease? Summarize: We support the name change. We want a RFO performed with these developers. We want an update of the status since April 3rd presentation. We want to know the status of land swap that the design includes as a certainty? We want to know how you can plan a 9 hole golf course in a RPZ when the property has not been guaranteed by the airport to have fairways? Is it not a safety issue anymore? These are not hard questions and we deserve a straight answer. We ask City Council to direct these questions to the City Manager. , I My name is Michael McMillian, and I live on the 800 Block of Marshall Ave SW in Roanoke. I want to thank the members for this opportunity to speak in chambers. I am responsible for the words I speak: tonite, but I also include ideas and opinions of many of the people in this audience. I speak to you tonite as a crime victim, as a Neighborhood Watch member, An active member ofOSW Inc, and as a person trying to restore a beautiful old house, and subsequently, a neighborhood that had fallen into terrible condition. Progress has been encouraging, even ifhard fought, but not without some setbacks. Much of the speech I had prepared for tonite was more centered on my own experiences and needs. However, as I contacted Community Orgllni7"tions, and Local Police Officials seeking consensus, and heard equally frustrated stories, I found that it is a City-wide problem. Since we moved to OSW some 30 months ago, we have witnessed an organi7.ed, blatlint drug and prostitution trade operating in the area of fifth to tenth streets, on Marshall and Day Avenues in Southwest Roanoke. Even indoors with all the doors and windows closed, you can still hear loud cursing up and down the block, obstensibly Crack Dealers shouting abusive orders at prostitntes and corner watchers. Very loud and public arguments and occassionally violence. This anti-social behavior is witnessed daily by the many young children playing on porches or in yards. . This behavior happens in all drug markets in town. As a resident in one of the worst crime blocks in Roanoke, I quickly became known as a member of the neighborhood watch. This made me a threat to the very active Crack Market participants. The verbal abuse I began to encounter while walking my dogs, or out on neighborhood Orgam700 safety walks, was very pointed and a little aIanning. Simply because I was identified as a Watch member, I have been threatened with the rape of my wife, that our house would be burned down, and I would be killed. I have been burglarized, had bricks thrown through windows, been slapped in the face by a prostitute, I've had car windows smashed, improvised bombs go off behind my house, numerons evenings of gunshots outside my house, and maybe the most aIanning, a number of occurances where guns were pulled on me, or persons told me they were going to shoot me and reached into their waste band as if they would. This is terrorism! In the case ofOSW, we are effectively allowing repeat drug dealers and prostitutes to downgrade the quality of life, in a neighborhood we have all declared to be Historically Significant. The crack dealers and prostitutes have no respect for the Police, the Residents, or the way they borrow locations to conduct this nasty trade. Slum-Lords knowingly rent to suspected drug dealers, without doing any background checks. They help import crime into an area designated historic. We need to protect this city from the crime, decay, and loss of civility associated with drugs and prostitution. I've communicated in depth with City Management, Police, Community Organi7Jltions, and the Commonwealth Attorney's office. I heard many great ideas from all involved, and see promise in several. I have had the opportunity to do some research on the "High PointWest End Initiative", and feel it may work in our city also. I have talked with many Police officials in High Point NC, Providence RI, and Lowell MA. They are all positive, enthusiastic, and quick to offer advice and opinions. Lowell an4 High Point are basically the same size as Roanoke, and Providence is about twice the size. The success they all experienced should light the way for our fine city. Of course there are fuctors unigue to Roanoke, as well as the Commonwealth, but we can come up with the right fonnula if we all work together., I heard nothing but encouraging testimonials as to the effectiveness and adaptabiluty of the program. I believe there is a way to make this initiative work for us here in Roanoke. There are many ideas that have merit. I am asking the Council to bring this issue to the forefront, and task city officials to hammP.f out a plan that will rid the City of this ugly problem. The Citizens are frustrated, the Police are frustrated, ~ Commonwealth Attorney is frustrated. We need a comDrehensive new DIan. Arrests are now being made. Drug dealers and visiting associates are being evicted from apartments where they are caught doing business. However, the same people, or one of their associates, move to another apartment on the same block within days. Back: to business as usual. It will take an effort of City Government, Roanoke Citizens, the Court System, Church and Community Leaders, and the Private Business Sector to make it work. The High Point Inititive addresses many of these issues, and stimulates more imllglnative problem solving in a culture of neighborhood rebuilding. ~ /lI1 4,uy problem areas in Roanoke would be candidates for such an Initiative. ' We urge you all to consider adopting this tool for areas of high drug related crimes. I speak for all concerned citizens, including those represented by the community leaders here in this chamber, when we say that something has got to be done, and sooner would be much better than later. If there is any way the Citizens of Roanoke can assist you, please ask us! 1''''-' _ hav" Ji!'mi>~ 1ma-- ::Ivl. -....u..dl:d I'~ph. II..." j.~ rity . _r- -<-~~erstand that Roanoke is a partnership. ' , '~ ' We would like to see timely public hearings, in which to develope a workable program, aimed at effectively fighting drug and related crimes. Roanoke is the Center of this entire region, and this is one of the most beautiful regions on Earth. We simply ask that you belp us take our neighborhood streets back. I wish to thank this Council for it's time and attention. 5, fl/L0(J1V' Old Southwest Ine, 641 Walnut Ave Roanoke, Virginia 24016 www.oldsouthwestinc.com Old Southwest, Inc. 810 Day Avenue Roanoke, Virginia 24016 June 18,2007 To Roanoke City Council: As you are aware, neighborhood resident and safety advocate, Michael McMillian is coming before you to request that the City of Roanoke adopt / implement an initiative already used and proved to be effective in other cities to help prevent crime. This initiative, the High Point West End Initiative, is a proactive crime prevention and deterrent program that has been successfully implemented in several cities and communities, including High Point, NC, Providence, RI, and Lowell, MA. These cities are similar to Roanoke in demographics and size (or larger). In addition, they have had outstanding successes, in some cases resulting in a 50% decrease in crime rates over two years. Old Southwest and its residents are fully supportive and committed to any proactive crime prevention programs. We request that that the Roanoke City Council support Michael and OSW, Inc by adopting this initiative or a similar program in order to lower our local crime rates and deter/prevent additional crime within our city. As a team, I hope we can work together with the city to create a safer environment for all Roanoke residents. Thank you for your support. Sincerely, ~~fL-- President, Old Southwest, Inc. ~#~ ~ Shields Safety Chairman, Old Southwest, Inc Fixed Penalty Notice, and banning spray paint sales to people under the age of 16, it gives local councils the power to order the removal of graffiti from private property. It also specifically addresses truancy, false reports of emergency, fireworks, public drunkenness and gang activity. [edit] Main provisions of the Act Part I of the Act ('Premises where drugs used unlawfully') enables the police to serve a closure notice on premises that have been used for use, production or supply of Class A drugs. After such a notice has been served, a Magistrates' Court can make a closure order, which it is an offence to breach. Part II ('Housing') amends housing legislation to require social housing organisations to adopt and publish policies on anti-social behaviour. It also strengthens the power of social landlords to take action against tenants who cause nuisance or annoyance to neighbours. One power is that secure tenancies can be 'demoted' by order of a County court, which makes eviction much easier. Part III ('Parental responsibilities') amends 'parenting orders', which were introduced by the Crime and Disorder Act 1998. These are intended to specify steps parents must take to control their children. It also introduces 'parenting contracts', which are mainly intended to cover truanting children. Part IV ('Dispersal of groups etc') gives the police powers to disperse groups of two or more persons in any public place if their presence "has resulted, or is likely to result, in any members of the public being intimidated, harassed, alarmed or distressed". There is also a power for a police officer to accompany any unaccompanied person of under 16 to their home between the hours of 9pm and 6am. Part V ('Firearms') amends the Firearms Act 1968 to make possession of an airgun or an imitation weapon in public an offence. Part VI ('The Environment') contains a selection of miscellaneous provisions. It gives councils power to serve a closure order on premises causing public nuisance by noise. Councils also now have the power to serve a graffiti removal notice on the person in control (usually the owner) of any surface (usually a wall) where graffiti has been applied. There is a right of appeal to the magistrates court over such a notice, and one ground for appeal is that 'the defacement is neither detrimental to the amenity of the area nor offensive'. It makes the sale of aerosol paint to any person under 16 illegal. Part VII ('Public Order and Trespass') amends the Criminal Justice and Public Order Act 1994 in two main ways. First, the definition of a 'rave' is amended so that only 20 people, rather than 100 must be present. Second the powers of police to move unauthorised travellers' sites are strengthened. This Part also amends the provisions of the Public Order Act 1986 concerning public assemblies. The earlier Act gave the police power to intervene if a public assembly of 20 or more people appeared likely to cause 'serious public disorder, serious damage to property or serious disruption to the life of the community'. This Act reduces the number to two. Part VIII ('High Hedges') is in response to concerns about hedges, typically of Leyland Cypress plants, which can grow to 6 metres or more in height, sometimes cutting out light for neighbours. Such hedges are not controlled by town planning legislation (which normally limits the height of fences to 2 metres), and so there was formerly no way of preventing people from allowing such a hedge to grow. This part of the Act gives local authorities the power to investigate complaints made by people affected by such hedges, and, if necessary, to require their reduction. Councils can charge a fee for dealing with such complaints. Soon after implementation, some councils were charging no fee, while the highest in the country was Sevenoaks, which was charging [650. Part IX ('Sanctions Etc') makes some changes to the mechanisms for serving and enforcing anti- social behaviour orders. Part X ('General') limits the extent of the legislation to England and Wales only, apart from Part V ;; '-...,n '- '" ::r:: o :r n . I .:;"n. a 13 .... ~C& n Cl ~ w ~ i .g =. C' ?: ::r:: " ~ " ." '" ~ -< " ~ >-g .. 0 . 0 ~ qo "" . o e- o .... ~ ~. ;: 9 z , Z'" ?: o . ;g .., " " a ~ e-~ ..,.. ~ ! n. Cl 0 . . I .z 1:11 '" a · .8 ~ ",'" ~ . n . 0 .w " . . 1:11 , - . ttl ~ Z ~ Clo n- o ~ s. " t:l ~ N n .q " I .... , w !=' ~ ""'" Z o . ~ q :I: .... -" n 0 .., i' ~ -~ ~ e: Il' ~ '" '" ~ w ..., < . ~ . ~ I g. 1:11 , . ~ ..,.. q I b 'ZCJ)~ .. ~ 1m :II . 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O<l 0.. ~l~~~ Go ~ 5' 0 g !:l g a A"';'3~~g.:3, ~8g-8g. ~~t: S-;;. if s-",' ~ 0 0 ... '<l n '" A'" ",!l g. s.l~ 0&88 ~ ... ~ g ~ ~ ~ '~if ~r ~ ' ~ ~ 0 3 5-. 1:l & 0.. ;:j ~ >;:j::R <... 0 0 e. ~~ ~ ~!f ~:g,~'~~rag ~. ~]. ~ ~ i 0 O'Q .... ['Ij~' 0 11 . p- "'....'" . g tl it!!. go"g ~!:l:E ;:::. IT ~ ~....., 0 '0 [0.. m e. E ~ ~ ~ 0 ~ . . weST eNP INITIATive ~ndix 1 Overall Project Timeline W,1 October o 10/17/03, HPPD Executive Staff meets with David Kennedy in WUlSton-Salem to discuss initiative. o 10/20/03, El:ecutive Staff briefed the HPPD Command Staff. o 10/28/03, Full briefing for the Vice/Narcotics unit and VC!F detectives. o Target area identified through mapping (West End). o All patrol assemblies visited, informed, asked to provide information, and collected (October/November) _ working list. November o Command Staff 'Was informed and briefed. o 11/06/03, Target area identified by call analysis. o 11/12/03, First presentation to the High Point Community Against Violence group. o 11/20/03, First list of targets identifIed from interviews with patrol, vice, probation, parole, etc. (list ofZO individuals). o Records checks of the 20 individuals (included review of PistolZOOO, DP91 Prime, DOC data, DMV data, AOC, & Criminal History). o List of targets on probation or parole compiled. o List of all property owners in target area compiled. December o 12/08/03, Private briefing for City Council, Mayor, and City Manager. o 12/09/03, Presentation to lhe West End community group at Rm1kin Memorial Church. o List of all pending charges of the 20 targeted individuals compiled. o All reports/arrests of 20 targeted individuals compiled from Pistol 2000. o High Point Community Against Violence group briefed. o Assistant Team Leaders (ATL's) were briefed and informed. Q 12/18/03, HPPD Lt. Casterline spoke with Guilford County District Attorney (Mr. Randy Carroll) regarding West End Project. 1. weST I!NP INITIATive Q 12/30/03, Members of Vice & Natcotics and High Point Violent Crime Task Force (HPVCfF) met with Assistant United States Attorney Robert A. J. Lang to disCtlSS the West End Project. Lang presented how the West End Project fits into current Project Safe Neighborhood (pSN) Initiative. ;!!!!M January o 01/06/04, Members of HP Vice & Narcotics and HPVCTF complete intensive review of the 20 individuals who have been identified A Target Lisr (6 people), and a Warning List was developed An additional six individuals were identified and added to the list of initialZO. A complete intensive background and records check of these six (6) subjects was completed The review was to detettnine whether the six subjects belong on the Warning List or the Target list. o 01/09/04, Professor David Kennedy meets wilh law enforcement and the community to discuss and explain all aspects of the initiative. o 01/28/04, Lt. Casterline, Detective Pratt, and Detective Kun met with Guilford County District Attorney (Mr. Randy Carroll) to provide more detail in regard to the West End Project. Provided Carroll the list of 26 subjects, and the list of pending charges. Mr. Carroll pledged his support and District Attorney's Office support for the West End Project. Mr. Carroll said he would attempt to get all pending chatges from the list of 26 on the calendar and attempt to get them convicted and placed on probation. o Ol/?!) /04, Notified Mr. Carroll of the follo'wing informa.tion: Detective Kim Shultz is preparing to write a Federal ammunition case on one of the identified individwls (Assistant U.S. Attorney Robert A. J. Lang notified as well). .Mr. Brandon Goldsborough, Assistant District Attorney is pursuing another individual's cases, which are already pending in State court. Pebruary o 02/05/04, Notified Mr. Carroll that another identified individual 'Was arrested on 01 /29/04 for a shooting in the West End area. Det. Nixon is assigned the case and will provide prosecution summary as soon as possible. o 02/09/04, Vice/Narcotics begins undercover initiative to make pur<:::hases from targets and obtain surveillance photos or video for use during the call.in. Q 02/18/04, Meeting with UNC-Greensboro researcher, Dr. Jim Frabutt, regarding methodology of West End Project. o 02/Z0/04, Meeting with Professor David Kennedy regarding West End Project March Q 03/19/04, Professor David Kennedy meets with law enforcement and community members to discuss progress and next steps of initiative. April o Undercover dmg purchases by Vice/Narcotics unit are completed. o Lists of offender relatives and "influentials" are compiled. o Begin to identify community volunteers to speak with influentials. ,. WI!.ST eNO INITIATiVe <> Notification call-in session scheduled for.May 18,2004. May <> Three teams currently meeting with the "influentials" in the lives of the 17 people targeted for the May 18th notification session. <> 05/17/04, Rally against crime is hdd at Barbet Bradshaw Park in the West End. <> 05/18/04, Notification session held. <> OS/21/04, "No Tolerance" deadline. Jun, <> 06/18/04, Follow-up notification meeting hdd with. participants at Caring Services. <> Ongoing mntact between resource coordinator and proiect participants. <> Commitment from City of High Point to provide job opportunities for program participants. <> Crime monitoring in West End is ongoing and impact measures are compiled. ,. weST I!ND INITIATive Appendix 2 Community Session 01109104 Attendance: Rev. Quentin Boger (\'\Iord of Reconciliatio~ Ministries), Rev. William Fails, Strib Boynton (High Point City Manager), Rick Pender (WSSU Center for Community Safety), Lewis Allen (Fedetal Public Defender), Rev. Michad Ellerbe (New Beginnings Full Gospel Ministries, Michelle McNair (Family Service of the Piedmont), Chet Hodgin (Chainnan, High Point Conununity Against Violence), Laura Wiley (High Point City Council),John Linton (High Point Gty Council) o Using those close to the drug dealexs/sellers to back up and make real the law enforcement message that the drug trade must stop. <> Tapping mothers, family members, neighborhood leaders to delivex the anti-drug message. <> The drug dealers/sellers would "find themselves in an enforcement environment that they can care about." <> Initial offender list generated by parrol officexs - then look at some criteria (background): ..,. Street-level crime ., Violent .;" Gun charges o Then corroborate the names on the list (might be 20-25 people) with the community (residents, neighborhood leaders, etc.). <> A community membex asked about possible retribution from the offender list. o "These young men have not been told by their own that this is not ok." <> Public defender wamed that the law enforcement message should not be ovexstated. "I.imit it to what you know, not what you think." <> ''We could arrest some of you right now, but we won't, we want to give you a fair warning." o What about the drug dealer who is bringing home the drug money in order to support a child or a wife, gidfriend, or grandmother? <> We need to grab the "right" dope dealers. <> Making sure. we have (he resourCeS to provide. )> Issue points: juveniles (how to handle), legal Issues, resources, provision of resources, garnering the right partners. <> One way to target juveniles (or reach juveniles) is to go after the older adult who they are working for, modding or emulating. <> Getting the most prominent State criminal defense lawyers in High Point, they would be effective parts of the notification team. <> Bad money being used for a good cause; what are the shared norms in that population? 17 W~ST r:ND INITIATIVI! Community Session 02120/04 Attendance: Professor David Kennedy (Harvard University), Chet Hodgin (Chair, High Point Community Against Violence), Gretta Bush (High Point Parks and Recreation Department), Michelle McNair (Family Service of the Piedmont), Rev. Jim Summey (English Road Baptist Church), Rev. Don Stevetl.son (West End Ministries), John Linton (High Point City Council), Lec Hunt (HPPD),Jim Frabutt (UNCGreensboro), Rick Pender (WSSU Center for Community Safety), Owen Strickland (Department of Community Corrections), Rev. Michael Ellerbe (New Beginnings Full Gospel Ministries), Robert Martin (Department of Community Corrections), John Stevens, Mike McNair (HP Community Development), Diane Williams-Cotton (Weed & Seed Coordinator), Beth Workman (HPPD), :Maj. Marty Sumner (HPPD), Det. Kim Shultz (HPPD), Maj. Blair Rankin (HPPD), Eddie McOuney (HPPD), Tony Roper (Macedonia Family Resource Center), Chief Jim Pealy (HPPD), Rev. William Fails o Street drug markets and targeting the high-rate offender. o Can't get rid of drug market entirely, but can significandy reduce and make it more discrete, controlled. o 26 Individuals have been identified in the West End neighborhood; cases are being developed on each of the 26. o No one has ever said to these 26 guys that wtr...t they'te doing is wrong. Need people dose to them have 1::l.k.en a stand against their drug/illegal behavior. );> Step: IdentifY family, friends, other impomnt folks )- Step: Address offending behavior (present the contents of the case) )- Step: Some sort of notification meeting o Things that need to get worked through: a) denial on the part of the offender; b) old anget (at police, white America, profiling, bad prosecutions, "the silent American conversation about race," outright had illcgal police behavior); c) economics - what's the drug money to be used for; d) security - what happens if we support this?; e) affluent white guys - guys who just drive through, buy drugs and fan the flames. o Guiding questions: "What would it take to eliminate/reduce the street-drug problem?" o Can we do this? And if we could, what would it look like? How do we find out who is important in the life of the 26? How do we cteate a "space" or a "framework" in which to have a frank discussion of the above issues? o This area (West End neighborhood) is a "proof of c.cucept." Make it work here, then go to the next most needful place. o What do we do after we focus on the 26? o What about the apartments adjacent to the West End, they bring in a lot of drugs to the area? )- Response: drug markets are not really that flexible, mobile; the old logic that the market will just shift over geographically is not really accurate. o Chief is committed to bringing the strategy to other neighborhoods once it's successful in West End. Leverage on the drug issue will hopefully lead to chll-figes in prostitution, robberies, shoorings, etc. ,. weST ~ND INITIATive o What about the issue of the displacement? Will other neighborhoods be safe? Yes, because the 26 will be told that it's not ok to sell anywhere. o Won't 13 mote come forward to take the place of the 26? Not really. They are unorganized They realize that it's a dangerous game. They arc taking advantage of a situation that's been allowed to exist. o How do you handle the trauma that has been let on the neighborhood? City manager has directed all department heads to have an eye to the West End area o Could call in the 26 identified individuals in April or May. o Six of the 26 will need to be indicted, arrested, and picked up before the firSt notification. Two of those six have already been called in to the Violent Crime task group notifu:ation. o What are we going to do for the families of those 6 when they get picked up?' Police indicate that those in question are not the f.unily~ supporting type; they're buying rims and clothes. o Wbat about the substance users/abusers in the West End area? What about their robbing, etc.? What resolltce will be there to fill in for this problem? o We must figure out transitional support for 20 families - identifying their needs before they're sent away. o Questions for Police Deparunent to consider as the project moves forward: )- \Vho are the agencies/resources that we need in place? )- Will there be a resource coordinator? (similar to the resource coordinatOt of the Violent Crime Task Group) to support notified offenders? >>- Who delivers the message? )- How do we identify significant others? )- How do we measure the impact/success of tillS project? 1. WI!ST I!ND INITIATIVI! Community Session 03102104 Attendance: Rev. Michael Ellerbe (New Beginnings Full Gospel Ministries), Michelle McNair (Family Service of the Piedmont), Owen Strickland (Department of Community CorrectiOOS), Det. Eddie McCluney (HPPD), Maj. Marty Sumner (HPPD), Lee Hunt (HPPD),Jim Frabutt (UNC-Grcensburo), Arlene Meyer (Department of Community Corrections), Rev. Jim Summey (English Road Baptist Church), Rodney Sumler (Publisher, The AC Phoenix Newspaper), Donald Lawery (Marketing, The AC Phoeni.Jc Newspaper) <> New attendees briefed on the overall strategy. <> Two key questions that should guide the discussion: What resources a(l~ GUt there for families and those notified? and \Vhat should be the message at the notification? <> Six of the twenty-six identified individuals have such serious outstanding charges that they will have to be locked up immediately. Some on the list (about 10) do not have a felony. Of the remaining of twenty, there ate no juveniles and most are in their early 20's. <> \Ve've got to have whatever we promise - we may only get one chance. However many hours we've spent building the cases, that's how much time we've got to spend developing resources and supportive responses. o There was discussion as to whether the current resource coordinator that works with the violent crime called-in offenders could possibly serve these drug-targeted individuals as well. <> One attendee noted that he is an ex-convict and he spoke about the difficulty of coming out of prison and not having resources, espcciallyjobs. <> It is importanr that the faith-based Transition Aftercare Network gets plugged in to the High Point Community Against Violence. o Must demonstrate to a few of the targeted individuals that they can survive by goi.ng straight. They need to see that something can take the place of the livelihood that they have now. <> Fear of a return to the penal system does not exist once you go in. After you come out, you're less likely to care about the consequences. Some individuals will live better in prison than they would on the streets. o .llie message that we craft must include information on the economic reality that they will continue to face if they do not try to get straight. o Many parolees do nor have the basic skills social skills (inappropriate clothing, shoes untied, pants hanging down, etc.) or transportation that will allow them to get a job, let alone keep one. o Help can come in a variety of non-traditional ways: mentoring, one-on-one support, specific agencies, a 24-hour lifeline of sorts provided by a pastor or minister. o Need to have somebody working (resource coordinator) with these guys who has some experience with this mindset, someone who's ''been there" or ''been down this road before" - many of the guys that we're going to be dealing with won'r even have aGED - that's going to be even more difficult to get a person a job. 20 weST END INITIATIV.e <> One attendee thought that the twenty should be charged with the cases that have been built against them, and the charges expunged later. He felt that if they are not charged, it seems like you're plea-bargaining with them. <> Another stressed that this is not forgiveness, but that they are being given a final warning and a chance to do the right thing. It is also extremely difficult to have a record expunged. o Perhaps an unsigned warrant could be presented to those at the call-in! notification to illustrate the worst possible consequence. It might be possible to have a warrant (not yet signed) but with their name on it. o When that's done, the resource coordinator (hopefully someone with street credibility) needs to be there saying "this is your last chance." <> The group stressed that the offender needs to be made aware that they are now going to be held accountable to the community. <> It would also be a plus to have a reformed ex-offender at the notification that could say "I've been where you're going." o The best impact will be evident with those that care about their families, those that ate just in it for the materialistic gains will not be as responsive. o There must be a point ofrevdation in this message. The sum oftbese parts needs to bell. whole message that is revelatory. It must be a message that says thar their life is unraveling, but there is still a possibility. o Should the notification be one-on-one or group? o A group fonnat is still the most powerful forum to convey this message. The overall message will ring true for most, even though individuals will have unique situations. o :Maybe those called in need an individual wake-up call (a "jail scare" - like being put in jail overnight). o It was clarified that someone could not he held at the jail or police depattment without a fmmal charge. It would not be feasible to conduct the notification in a one-on-one fonnat (not logistically feasible in tetms of resources, manpower, community involvement, etc.). <> We need to remember that for the twenty individuals this is a process not an event. The six most dangerous individuals might get the hammer, a one-time response; but for the others we've got to see this as a process. <> We need to get others at the table that have been to prison. o We need to hear the viewpoint of family members that have been affected by someone selling drugs (e.g., mom, grandmother); What are the cotrunon thoughts, fears, and concerns that they would have? How would they craft the message? What would they say if their son needed to hear the message? o Names were offered for people who might be willing to fit that role. o The short-term plan is to call a small group meeting together to work with D. Kennedy on the March 18th or 19th, to begin fleshing out the operational steps. o To be successful, we've got to work this on three levels; we need to cultivate buy-in of 1) agencies, 2) businesses, and 3) the broader community. <> It was agreed that this is best achieved through leverage brought to bear by the High Point Cotrununity Against Violence group Continued work: to engage that group in the strategy is necessary. o Need to get the support of business leaders and chamber of commerce. 21 weST eND INITIATive o Need to create a list of specific agencies that can provide resources to individuals that ate called in and their families. We must give them overview of the project, its goals, and what we ultimately need in tenus of resources. 22 WII!ST II!NP INITIATIVE Community Session 03119/04 Attendance: Professor David Kennedy (Harvard University), Delilah Summers (HPCA V-Resource Coordinator), Becky Yates (Caring Services, Inc.), Chet Hodgin (Chairman, High Point Community Against Violence), Rev. Don Stevenson (\Vest P....nd Ministries), Det. :Marc Kun (HPPD) Det. Jason Henderson (HPPD), Michelle McNair (Family Services ofPiedrnont), Arnie Haith (Department of Juvenile Justice and Delinquency Prevention), Rev. Michael Ellerbe (New Beginnings Full Gospel Ministries), Eddie McCluney (HPPD), Robert Martin (Department of Community Corrections), Det. Kim Schultz (HPPD) o Kennedy provided an initial overview, indicating that this effon is an extension of the violence prevention 'WoTk that High Point has been doing to expand this approach to overt drug activity including drng houses, street activity, etc. o Reaching out to offenders and convincing them to stop activity. TIlls is a new way of law enforcement, more like an intervention The message behind this program is "the community Wl'lnts it [overt drug activity] to stop." o This will not end the drug trade in High Point, but can change this noisy, abrasive activity on the street. o There are 3 components in this process: )0 Enfor<:eme.nt: We have to do serious homework on the 26 individuals. Logic: must be persuasive; must have good cases built: surveillance material, parole violations documented. We want to have a good case when we come to the bble with the offender. TIlls evidence against the offender is presented to the offender. \Vant to say that we know an awful lot about what you're doing, and we're in a position to act. >>- ~ Family This will be more effective than just law enforcement talking to these 26 people; family members and other significant people in their lives; how can we work together to communicate eommunity sentiment to this individual so they know it's not just white folk talking at them., or police, etc. >>- C:ommunity Sbt~ent At smue time of offender contact, in a broader statement, describe our common ground as to how a safe community should behave. o Need to figure out who is in the lives of the offenders that they may pay attention t(>-So they can sit down with them and voice their own concerns and standards around drug activity. But this must go beyond a general conversation and into action. o One minister suggested that the group use the West End Meeting as an opportunity to lay foundation for this plan. o There will have to be a community group from that area to have a dialogue with law enforcement, to know the 26 people idenrified. o Need to identify people from that community who will go out and identify family members and friends of the 26 and make contact with them: do not \Wnt law enforcement to do it all because that is the same as it has been in the past. Identify a grandparent, parent, friends, mentors, ministers, favorite teachers, girlfriend/boyfriend, etc. 22 WEST eND IHITlllTlve o There has to be some kind of trust built up with those people and family members, a way for them to mingle. How can we show those people that they are there to help; sometimes those people will be very dosed up to offering info or helping. We have to do something to get everybody to the table. o How to gain trust of family members? Group meetings fust-f1yers distributed throughout neighborhood to announce meetings on community drug activity Inruvidl.Ul meetirw Approach will be personal, respectful, honest, and discreet. Evidence will be presented to family members/significant others. o Some of the 26 live in other communities, but do business in West End. We will have to branch out to other communities. o Even though focus is on the West End, we must talk to other areas (or if offender lives in West End and family does not). o We do not want to create an "intel" image (will cause mistrust on part of community). o When talking to family, we want to convey trust, that it's not personal, and be honest Sometimes the family will still reject the infonnation/help. o Some may reject until they need our help---once individual bas been arrested/picked up. o Sharing some of the information gained/the case built against the individual, may be persuasive or may help in gaining the help of the family member. o Are we looking at community members as informants? If citizens want to be that involved, that's ok and it can be anonymous. They can help identify family members. o \Vbat if we took the list of the 26 individuals, looked at their last known address and map it and go to that neighborhood and address those in that community? o We want to be very discreet here. We don't want them to appear as informants, and we need to be careful in these relationships. o We also need to make sure that the larger community understands what's going on, and knows that they can be a part of this; related, just not in the same way. o We cannot take the names of the 26 to the community meeting. We want to do this discreetly. The meeting could develop who the family members are, and then we could approach those. Just use the nalneS to map location. o Expect denial on the part of the family members. o You will want the officer who has been gathering this intelligence for 3 months to go the family member with the evidence so that they can show them what the offender has done. o But this will make "Grandma" (family member) suspicious. Officers need to be at the community meeting for assurance of safety and so that they III"C seen beforehand, so that when they knock on the family member's door, they are known. o What we want to get to is the investigative work that's done, then convey. That has to be low profile. What the larger conununity has to know is that this focused thing is going on and has very panicular objectives; no more trafficking in this neighborhood and if you see it, here is a number you can call; but we don't want them looking over anyone's shoulder. o This is like an intervention, this difference is, if you don't stop, you're going to jail. .. WI!IT eND INITIIlTIVI! o What is the ultimate goal in (utilizing) the family? o a) TIut they will influence the offendet; b) TIut we can show or find out if drugrnoney is actually making its way into family life; if it's true then we know one of the reasons it's hard for dealers to stop dealing, so we must fill that gap and give support. So we will probably have an intervention with the family as well, but through the offender. o Need to know who people are in the community that will go out and contact the family. o IdentifY "influentials" in the offende:rs' lives (prilruuily &rnily). 1ms can be accomplished through contacts with probation and parole, police records, churches, neighbothood associations, residents, other individuals, offenders themselves. If we think of this as a process, when you get to the family members, they will also know other people important to the kid Consider the safety of the influential if there are threats, etc_ from the offender; must be careful and watch out for the influential. ~ Meet with influentials. This is a team function that should consist of authonries, community members, churches, service providers, probation and parole. <> Is this too overwhelming? Too many people? <> Will possibly need to invite to neutral location. o Someone in this group will need to take the lead to speak and organize the conversation. <> Will we meet with the family before or after we meet with the offender? <> Or call the offender in first and then in the next couple of days go to the family, that way the family is forcwarned? ~ Don't tell the offender you will visit his family. o The meeting itself is non~negotiable; time and place is set, however, to make the family as comfomble as possible. .. WI!!ST eNP INITIATIVE ~ndb(1! Initial Contact with "Inlluentials" Himy=is I am a member of thr: High Point Community Against Violence Ine. Is your (son, daughter, family membe.t)? I have some very impottmr information regarding He/She is not in anr trouble right now. However, he/she is involved in activity that is of great concern to the community. 1 would like to take some of your time to discuss this ,vith you and hopefully together we = help and keep him/her from getting into serious trouble. FACE-TO-FACE A sm:ill group would like to meet with you to explain ~ importance of this inili2tive and the opportunities it will provide. Your asslstMIcc and support can help _ avoid prosecution and incarceration. Can we meet with you to explain this further? Our meeting can be at th~ police department or in your home? WHO ARE WE We are conCl":ffied citizens who h:lve joined with nwnerous cooperating agencies, both public and private, and community resourccs, to develop a community faith-based strategy. OUR PLAN Our plan is to significantly reduce street level drug de.aling and those crimes associated with it thereby improving the living conditions of those neighborhoods r:xpeciencing the negative effecls that street level drug markets create. ([be W~SI Ead bas been identified tJ.f tl'/ arm affedcd ~ rJml lwei dmg dealing.) HOW WILL WE ACHIEVE THE PLAN Wotking with police lIlld community, we will change the way conventional police work is done. We will identify offenders involved in stt=!: level drug dealing, identify family and/or significant people in the offenders Iif~ reach out to those family members in an att~t to build an interventiou group to change the offenders br:haviot. An offender can subsequendy choose support from family and community resources rather than arrest. (We hope to one day identify street level drug dealers and intervene through contact with the offender their family and community mther than make that lint contact and attest followed by incarceration.) THE OPPORTUNITY On May 18, 2004, at 6:00 pm, identified offenders and their families are invited to the High Point Police Departnu:nt to meet with the High Point Conununity Against Violence. There we will make cleM our desire to end street level drug markets in the west end neighborhood and offer support !lnd resources for those who are engagt:d in this behavior. Please join us in this effort. .. weST eND INITIATiVe ~qi!.!..4 Data Summary Table: Weekly Totals for Crimes in West End for a 13-week Period BURGLARY.FORCIBtEENTRY 4I4.I2OO44i1II2OO44Jt8J20044J251200451212OO4519J2OO4f'1eIWlSJI6Q004.'5t23I2OO4513O/20046/1312004IlllD12OO46r'l7I20047J4f2004PostToIaIToIaI " ORUGLAW~EOTHEROANGEROUSORUGS lARCENY-AU OTHER lARCENY. FROM MOTOR VEHICLE VANDAliSM MlSCElLANEOOSFOUtlDI'ROPERTY ASSAULT-SlMPLEPHYSICAl ORUGLAWPOS$ESSIONOTHERDANGEROUSDRUG lARCENY-AUTOUOEIILEACCl:SSORlES lARCENY. SliOP\JFllNG ASSAULT. HANDS FEET FIST ASSALJLT.OTHEROANGEROUSWEAPON ORUGS-ALLOTHER lARCENY. BICYCLE LAACElf1.FRONIlI.lII.DlNG PROSllTUTIONSOlJCITAllON ROSBERY-KNIFE R08lIERY . STRONGARM NO WEAPON , .2 .. ,.. " " " 27 weST II!ND INITIATIVII! Appendix 5 Sample Media Coverage Police Target West End Dealers By Eric Collins, Staff Writer HIGH POINT - High Point police are experimenting witb. a new strategy to fight drug-related crime, a move they believe will cut down on the shootings, robberies and prostitution that accompany open-air drug markets. Police officials say the strategy offers certain street-level dealers help ~ and a choice to curb their activity Ot face prison. "As far as J know nobody has tried to do it this way," said Assistant U.S. Attorney Rob~, who oversees a federal program aimed at cutting down gun violence for the state's Middle District. News & Record May 15, 2004 1he approach is modeled after the department's Violent Crimes Task Force, which was developed in the late,1990s in response to violent gangs and near-record homicide levels.in the city. That task force targets violent or repeat offenders, who are called in for meetings at the police department and told to stop breaking the law or face prison. At those same meetings, community groups offer help finding jobs or housing or other opportunities for those wanting to turn their lives around Police credit it for reducing violent crime in the city. Now, High Point police plan to call in people identified through investigations as low-level drug dealers for similat meetings. The department is focusing its effort initially on the West End neighborhood. A crime analysis showed that ares. get1emted the most calls for service in 2003 and had a large number of shootings and robberies, said Lt. Larry Casterline, supervisor of the department's narcotics unit In recent months, police have identified about 30 people believed to be dealing mugs .in tlle area They've since whittled the list down to about 15 verified street-level dealers for the program, Castecline said Many have drug convictions on their records. Police, who have developed criminal cases against most of them, have invited the group to a meeting Tuesday in which they will be given an ultimatum: stop or face pros~ution .. WIIST eND IHITIATIVII Police Chief Jim Featy has promised them that none will be arrested on drug charges at the meeting, Casterline said. Unlike the Violent Crimes Task Force, in which repeat violent offenders ate otdered to attend because they are on probation, those identified for the drug- reduction program must decide on their own whether to attend the meeting, Casterline said. But police, cotrummity volunteers and clergy have been talking with relatives and others in the lives of the 15 in the hopes that they can influence them to attend, Casterline said So far, 12 of 15 have committed to attend, he said. "\Vhether they show up, it remains to be seen," said Maj. Randy Tysinger, who is involved in the ptogmtn. Those who don't appear face certain prosecution. Police say they know they can't stop the drug trade entirely but they hope that the crackdown at least causes other drug dealers to be more discrete and move their business off the street- Police believe open-air drng markets are the cause of numerous other crimes. Dealers often get robbed. Turf battles lead to shootings. Prostitutes solicit and service customers nearby - and then use the money for more drugs. "If you keep them off the streets dealing, they won't be on the streets shooting each other;" Tysinger said. The Rev. Jim Summey, pastor at English Road Baptist Church in the West End community, has organized a rally for Monday to let criminals in the area know that citizens won't tolerate the drug dealing. "More and more the citizenry of West End are rising up and saying 'We're not going to take it anymore,''' Summey said. .. WEST END INITIIlTIVl! Drug Dealers Working for City By Eric Collins, Staff Writer News & Record June 24, 2004 HIGH POINT - Want to put a drug dealer out of business for good? Put him on the city payrolL lbat's ODe of the newest ideas city officials are trying as part of a larger strategy to clean up one of High Point's worst drug markets. The city is in the process of hiring four young men targeted by police for suspected drug dealing in the West End neighborhood. Instead of throwing them in jail, law enforcement and city officials hope giving the men )ubs will help them leave behind their criminal past. "{ know people in town will say 'What in the world is he doing?"' said City Manager Sttib Boynton. "And there's risk." But it's a calculated risk, he added Hiring the offenders is one of many unique actions the city is taking to crack down on me open-air drug markets and associated shootings, robberies and prostitucion in the West End community. City officials are also working with landlords of known crack houses to clean up their properties as well as assigning more officers to patrol the area, among other initiatives. Though it's nothing new for cities to offer employment for troubled kids, High Poinr is breaking new ground in its approach, said David Kennedy, a senior researcher at Harvard's John F. Kennedy School of Government and adviser to High Point police on the West End strategy. The city is not just encouraging youth to apply but making it personal, singling out offenders from a specific neighborhood, telling them they have to quit dealing drugs and encouraging them to take a specific job, he said. "I think it's unprecedented to do it this way," he said. Greensboro doesn't have a similar program but police officials there are studying High Point's drug crackdown initiative. Winston-Salem police are also interested. Last month, the four slated for city employment were part of a group of nine low-level drug dealers operating in the neighborhood who attended a meeting at the police department. They were given a choice: stop your illegal activity and we'll help you with education, jobs and other community resources. Continue, and you'll go to prison. Police had devdoped enough information to charge all of them but promised to hold off if they changed their lives. Six of the nine dealers called a resource coordinator for help finding a job the next day. Of those, four stuck with the program and ate in the .. weST eND INITIATive process of being hired by the city. Those four, which include three men bel:\veen the ages of 18 and 20 and one male juvenile, ate expected to work in the Parks and Recreation Department on seasonal work crews that maintain ball fields and park grounds, among other duties, said John McCrary. the city's human resources director. The temporary jobs ate often filled by college and high school students in the summer and pay between $6 and $7 an hour, he said. The city did not have to create new positions to hire the four, McCrary said, but they were given special consideration. The city would normally pass over applicants with criminal records, much like those in the private sect01:, he said. But Boynton said he felt the city had to step up and give the offenders a chance if it was asking private companies to do the same. He's hoping the program's successes will encourage companies to hire more people with troubled pasts trying to change their lives. "It can't just be a city program," he said. Boynton said the four will be closdy monitored. They must remain free of dmgs and alcohol and undergo drug-abuse counseling. "mey cannot possess drugs or weapons. They will have to show up to work on time and perfonn like any other employee. McCrary said they won't be allowed to drive city vehicles initially. City officials will evaluate the men's progress each week to detemrinc whether to keep them employed, he said. It's possible that they could work themselves into a permanent, full-time city position, but city officials have made no ptomises, Boynton said "I'm confidant it will, for many of them,. give them an opportunity for a new life," he said. Kennedy, the HalVard researcher, said that people typicauy stop offending after they become involved in a network of friends and mentors that are engaged in positive activities instead of crime. The four new city employees should find themselves in a similar situation, devdoping new friends and new ways to fed respect and accomplishment. ''You are exposed to very different norms," he said "And that's as big a deal as the job is." ., WI!ST I!ND INITIIlTIVI! News & Rcew:d June 27, 2004 High Point Takes a Big Risk with Johs-For-Crirninals Plan Editorial 'The city bitts fuut- aDegcd drug deaIem who say they want to go sttaiglrt The initiative's Jong-temlsuccess depends on support &om local businesses. The city of High Point is so serious about reforming drug dealers that it's giving some of them jobs. City Manager Sttib Boynton acknowledges how crazy that sounds. "I know people in town will say, 'What in the world is he doing?' And there's risk," Boynton said. ]bere's only so much the city can do. If its effort doesn't gain private-sector support. it will fail The hiring of fout young men for swruner Ill2intenance jobs stems from an innovative initiative in the West End community. Police wattled alleged drug dealers truat enough evidence had been gathered against them to tnake arrests. They could avoid lllilt, however, by going straight and accepting offers of commwlity assistance. Sever:al responded positively and asked for help in finding jobs. Boyntoh said the city decided to set an example fot local businesses by giving the fttst four a chance. He's right about the risks. The four have to he watched closely to make sure they stick to honest toil. But this approach also invites the criticism that tax: dollars shouldn't be used to employ criminals. After alJ.. they city can't hice every burglar, = thief or purse snatcher in an effort to solve the crime problem. Boynton doesn't pretend that it can. This "can't just be a city program," he said. For it to work, further job offers must come from the business community. Then it's up to each individual to prove he wants to change his ways. Police must be ready to crack down on all who resmne their illegllioperatious. One way or another, decent people in West End want to get the drugs and crime out of their neighborhoods. Dealers can choose between jobs and jail, but the city can't provide all the jobs. .. weST I!ND INITlllTlve News & Record July 14, 2004 Crackdown Working, Police Say By Eric Collins, Staff Writer HIGH POINT - Crime related to drugs or violence has dropped about 70 percent in the West End neighborhood since police began a erackdown on open-air drug dealing and other crime, police officials announced Tuesday at a meeting with West End residents. Two-thirds of erime in the West End ~ one of High Point's worst drug markets ~ used to involve violence and drugs, said police Maj..Many Sunmet, but the figure has dropped to one-fifth in the past Two months. Specific numbers of crimes were not available Tuesday. Police informants say drug sales are way down too, he said. 'They can't buy dope here from anybody, certainly not out in the street,n Sumner told about 40 community members during a meeting at Rankin Memorial United Methodist Church in the West End. Police credit a unique program in which they target drug dealets arrest the majority and give the rest a chance to turn around their lives or face prison. They have since filled the streett; with extra patrols and have come down hard on dealers who lITe still selling after being warned, Sumner said. "It's worked more dramatically than any program n. I've ever seen," he said. The update came about six months after police notified residents of their plans to tackle the West End drug erime problem. TIuough undercover investigations, police identified about 26 drug dealers and 15 drug houses operating in the community, arrested several individuals and invited a dozen others to attend a meeting on May 18 at police headquarters. Of those dozen, nine showed up and were given a choice: stop their illegal activity and they would receive help with education, jobs and other community resoutees. Continue, and they were guaranteed prison time. Police have since arrested two of those nine. A majority of the others have been working with a resource coordinator to find jobs, including four who were offered employment within the city's Parks and Recreation Department. The results have been mi.xed on that aspect of the program, which has garnered some controversy. As of Tuesday, only one of the four was employed with the city, though another continued to work toward being hired, said Lt. Latty Casterline, supervisor of the police department's vice and natcotics unit. Two failed to amve for appointments with the city and lost the opportu.nity but are still getting help ta find outside employment, he said. .. WEST IIND INITlllTlVI! "It's very disappointing," Casterline said, adding that at least they arc not out selling drugs. City Manager Strib Boynton, who approved the idea, said before the meeting that he considered the city's ability to get one of nine suspected drug dealers a job a "success story." Some West End tesidems who attended the meeting said they no longer see drug sales. Thcy've noticed more police patrols, and they feel safer, they said. "We're gaining ground but slow," said Harry Mickey, who lives next to English Road Baptist Church. Robert Nichols, a lnomasville fuefightet who leads the neighborhood watch on Campbell Street, said neither he nor his wife, Melissa, fear fot their safety as much now. "Now we can sit on die front porch,. and it will be quiet," she said. "It's kind of spooky." ..