HomeMy WebLinkAboutCouncil Actions 07-16-07
FITZPATRICK
37829-071607
ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 16, 2007
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. 'Vice Mayor Trinkle and Council Member
Lea were absent. Council Member
Wishneff arrived late.
The'lnvocation was delivered by Council Member Beverly T. Fitzpatrick,
Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's Council meeting will be replayed on Channel 3 on Thursday, July 19,
2007, at 7:00 p.m., and Saturday,July 21, at 4:00 p.m. Council meetings are
offered with closed captioning for the hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING.
IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO
DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL
THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR
REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL
CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE
THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER
REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON
THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE
MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH
SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN
APPLICATION.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
At this point, Council Member Wishneff entered the meeting.
Recognition of Summer Interns.
3.
CONSENT AGENDA
(ADOPTED 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-l Minutes of the regular meetings of Council held on Monday, March 5,
2007; Monday, March 19, 2007, recessed to Saturday, March 31, 1007; and
Monday, April 2, 2007.
RECOMMENDED ACTION:
Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concurred in the request.
C-3 A communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss the Citizen of the Year, pursuant to
Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended.
RECOMMENDED ACTION:
Concurred in the request.
C-4 A communication from Joe Miller, Chair, Board of Zoning Appeals,
transmitting the Annual Report for the period July 1, 2006 - June 30, 2007.
RECOMMENDED ACTION:
Received and filed.
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C-S Qualification of the following persons:
Christy L. Cooper as a member of the Fair Housing Board, for a
term ending March 31, 2010; ,
William C. Holland as a member of the Personnel and
Employment Practices Commission, for a term ending June 30,
2010;
Kristi Pedelty as a member of the Roanoke Arts Commission,
for a term ending June 30, 2010;
Brian G. Gibson as a member of the Roanoke Neighborhood
Advocates, for a term ending June 30, 2010;
Owen C. Shultz as a member of the Roanoke Public Library
Board, for a term ending June 30, 2010; and
William M. Hackworth as a City representative to the Virginia
Western Community College, Board of Directors, for a term
ending June 30, 2011.
RECOMMENDED ACTION:
Received and filed.
A communication from Council Member Brian J. Wishneff requesting
that Council convene in a Closed Meeting to discuss the performance of a
Council-Appointed Officer, pursuant to Section 2.23711(A)(l), Code of
Virginia (1950), as amended. Council concurred in the request.
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS: NONE.
6.' REPORTS OF OFFICERS:
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a. CITY MANAGER:
BRIEFINGS:
.
Mill Mountain Incline Update
(Briefing was held following. the 2 :00
Council's Conference Room, Room 451.
5 minutes
p.m. session in the
ITEMS RECOMMENDED FOR ACTION:
1. Concurrence in the appointment of R. Brian Townsend as the
Assistant City Manager for Community Development, effective
July 3, 2007.
Adopted Resolution No. 37829-071607. (5-0)
2. Acceptance of a $426,572.00 Subaward from the Virginia
Department of Social Services; and execution of a Memorandum
of Understanding between the Virginia Department of Social
Services and the City of Roanoke, in connection with Virginia
Institute for Social Service Training Activities (VISSTA).
Adopted Resolution No. 37830-071607. (5-0)
3. Acceptance of aJuvenile Justice and Delinquency Prevention-
Across Ages Program Grant from the Department of Criminal
Justice Services; and appropriation of funds.
Adopted Resolution No.3 7831-071607 and Budget Ordinance
No. 37832 on first reading. (4-0, Council Member Dowe
abstained from voting.)
4. Appropriation of funds for various capital projects.
Adopted Budget Ordinance No. 37833-071607. (5:-0)
5. Appropriation of additional transportation enhancement grant
funds to be provided by the Virginia Department of
Transportation for the O. Winston Link Museum.
Adopted Budget Ordinance No. 37834-071607. (5-0)
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6. Authorization to file an application to rezone and subdivide a
portion of City-owned property to permit expansion and
improvements to the Jackson Park Branch Library.
Adopted Resolution No. 37835-071607. (5-0)
7. Authorization for an additional full-time Commonwealth
Attorney 1 position; and appropriation of funds.
Adopted Budget Ordinance No. 37836-071607 and Resolution
No. 37837-071607. (5-0)
8. Authorization to execute a contract with the Fifth Planning
District Commission Disability Services Board to continue
providing local administrative staff support; and appropriation of
funds.
Adopted Resolution No. 37838-071607 and Budget Ordinance
,
No. 37839-071607. (5-0)
9. Authorization to execute an amendment to the contract with
Walter Robbs Callahan & Pierce, Architects, PA, for additional
professional services, in connection with the facade design and
faCility expansion of the Market Garage.
Adopted Resolution No. 37840-071607. (5-0)
10. Authorization to execute Amendment NO.3 to the contract with
EventZone to provide for a 60-day extension, commencing
July 1,2007, and ending August 31,2007.
Adopted Resolution No.3 7841-071607. (5-0)
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7. REPORTS OF COMMITTEES:
a. Request of the Roanoke City School Board for a transfer of
$750,000.00 from the Fiscal Year 2007-2008 Debt Service Reserve,
and appropriation of funds to provide for a portion of the cost of
construction for the new William Fleming High School project; and a
report ofthe Director of Finance recommending that Council concur in
the request. Richard C. Patterson, Director for Fiscal Services,
Spokesperson.
Adopted Budget Ordinance No. 37842-071607. (5-0)
b. Request of the Roanoke City School Board for appropriation of funds in
support of certain programs; and a report of the Director of Finance
recommending that Council concur in the request. Richard C.
Patterson, Director for Fiscal Services, Spokesperson.
Adopted Budget Ordinance No. 37843-071607. (S-O)
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
,
I
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12. CITY MANAGER COMMENTS:
The City Manager announced that she participated in the grand opening of
Panera Bread at Valley View Mall, Monday, July 16, 2007, and the opening
ceremony of World Changers on Saturday, July 14, 2007. She also
announced that there will be a preview night for Family and Friends at
Barnes and Noble Bookstore at Valley View Mall on Tuesday, July 17, 2007,
from 6:00 p.m. - 9:00 p.m.
CERTIFICATION OF CLOSED SESSION. (5-0)
Appointed Nathan L. Harper as a member of the Roanoke Arts Commission,
due to the expiration of term of office of William B. Hopkins, Jr., ending
June 30, 2010.
Appointed Tanisha J. Nash as a member of the Parks and Recreation
Advisory Board, due to the expiration of term of office of Roger B. Holnback,
ending March 31, 2010.
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR
. MUNICIPAL BUILDING.
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8
'-
ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 16, 2007
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order -- Roll Call. Vice-Mayor Trinkle and Council
Member Leawere absent.
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Tonight's Council meeting will be replayed on Channel 3 on Thursday,
July 19, at 7:00 p.m., and Saturday, July 21, at 4:00 p.m. Council meetings are
offered with closed captioning for the hearing impaired.
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9
..
A. PUBLIC HEARINGS:
1. Request of Black Dog Properties, L.L.C., that a portion of Spottswood
Avenue, S. W., be permanently vacated, discontinued and closed.
Stephen W. Lemon, Attorney.
Adopted Ordinance No. 37844-071607. (5-0)
2. Amendment of Vision 2001-2020, the City's Comprehensive Plan, to
include the Parks and Recreation Comprehensive Master Plan Update.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 37845-071607. (5-0)
3. Proposal of the City of Roanoke to grant easements and rights-of-way
over City-owned property located on Bennington Street, S. E., to
Appalachian Power Company, in order to provide for additional support
structures and related cables and wires. Darlene L. Burcham, City
Manager.
Adopted Ordinance No. 37846-071607. (5-0)
4. Proposal of the City of Roanoke to exchange 1.20 acres of City-owned
property located adjacent to the Roanoke Regional Airport, for a like
parcel owned by the Roanoke Regional Airport Commission, in
connection with the new Police Academy facility to be located adjacent
to the School Transportation facility on Barnes Avenue, N. W.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 37847 on its first reading. (5-0)
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B. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Dale Anthony, 3621 Melrose Avenue, N. W.
Mr. Chris Craft, 1501 East Gate Avenue, N. E.
Mr. Jonte' Jones, 1817 Moorman Road, N. W.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL TUESDAY,JULY 24,
2007, AT 12 :00 NOON FOR AJOINT MEETING WITH THE ROANOKE COUNTY
BOARD OF SUPERVISORS AND THE ROANOKE REGIONAL AIRPORT
COMMISSION, IN CONFERENCE ROOM A, SECOND FLOOR, ROANOKE
REGIONAL AIRPORT TERMINAL, 5202 AVIATION DRIVE, N. W., ROANOKE,
VIRGINIA.
.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,W" ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX (540)853-1145
C NELSON HARRIS
Mayor
July 16, 2007
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711
(A)(1), Code of Virginia (1950), as amended.
Sincerely,
c..1(dw.. ~
C, Nelson Harris
Mayor
CNH:snh
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE. S,w" ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
C. NELSON HARRIS
Mayor
July 16, 2007
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the Citizen of the Year, pursuant to Section
2.2-3711 (A)(10), Code of Virginia (1950), as amended,
Sincerely,
c..~~
C. Nelson Harris
Mayor
CNH:snh
tI..>.....:.
.~ ~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fa" (540) 853.1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELlA R lYREE
Assistant Deputy City Clerk
July 18, 2007
Joseph F. Miller, Chair
2812 Longview Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Miller:
The 2006-2007 Annual Report of the Board of Zoning Appeals, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday,
July 16, 2007.
On motion, duly seconded and adopted, the Annual Report was received and
filed.
Sincerely,
#.~~M.~
/~;;C;-e M. Moon, CMC
City Clerk
SMM:ew
pc: Rebecca J. Cockram, Secretary, Board of Zoning Appeals
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
July 10, 2007
The Honorable C. Nelson Harris, Mayor
Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
As Chairman of the Roanoke City Board of Zoning Appeals for 2007, it is
my honor to present to you the annual report for July 1, 2006, through June 30,
2007. For fiscal year 2006-2007, the Board of Zoning Appeals held ten (l0)
regular public hearings, during which there were three (3) variance requests,
twenty-four (24) special exception (use) requests, and no appeals of the Zoning
Administrator's decision.
In the current year, the Board of Zoning Appeals' goals are: first, continue
to serve the citizens and developers of the community in furthering the
use, development and redevelopment of property through variances and
special exceptions; second, to continue to act as a discretionary
administrative body and make decisions in matters where a person or party
within the community is aggrieved by a decision made in the administration or
enforcement of the zoning ordinance; and lastly, to recommend to the
Planning Commission and City Council necessary revisions to the zoning
ordinance in order for the Board to continue to provide fair and equitable service
to the community and its citizens. The Board continues to work with the City
Attorney's Office to assure that our procedures promote a concise and fair
process.
On behalf of the Board, I would like to express our appreciation for
Council's ongoing efforts to improve the effectiveness of the Board of Zoning
Appeals through funding for the training and certification of the Board members.
~
Jo Miller, Chairman
Board of Zoning Appeals
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Sherman Burroughs, IV, Chair
Fair Housing Board
188 Oaklawn Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Burroughs:
This is to advise you that Christy L. Cooper has qualified as a member of the Fair
Housing Board for a term ending March 31, 2010.
Sincerely,
~~,~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Angie S. Williamson, Secretary, Fair Housing Board
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
. .~ i'TIJ
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Christy L. Cooper, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Fair Housing Board for a term
ending March 31, 2010, according to the best of my ability (So help me God).
~-Pu~
Subscribed and sworn to before me this !Lday of ~2007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY tfIy.dj)J}J~ U~~LERK
K:\oath and leaving servlcc\Fair Housing Board\Christy L Cooper 3 3l 10 oath.doc
tI
CITY OF ROANOKE.
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
CECELlA R TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 18, 2007
Keli M. Greer, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Greer:
This is to advise you that William C. Holland has qualified as a member of the
Personnel and Employment Practices Commission, for a term ending June 30,
2010.
Sincerely,
~m.~
.
. Stephanie M. Moon, CMC
Deputy City Clerk
SMM:ew
pc: Sheila N. Hartman, Deputy City Clerk ,
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
K:\oalh and leaving service\personnel and employment practices commission\WiIliam C Holland qualif07.doc
i',::..:'.;C '_"
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William C. Holland, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Personnel
and Employment Practices Commission, for a term ending June 30, 2010,
according to the best of my ability (So help me God).
',-'
~d&~ c /~~
Subscribed and sworn to before me this ,)1 day of F2007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
/
. CLERK
K:\oath and leaving service\personnel and employment practices commission\William Holland 07oath.doc
..p~
..IL.~~._
" -~
k~.--
"'-~ .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Aveuue, S. W., Room 4S6
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N, HARTMAN
Assistant City Clerk
STEPHANIE M. MOON, CMC
Acting City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Wyona M. Lynch-McWhite, Chair
Roanoke Arts Commission
2012 Berkley Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Lynch-McWhite:
This is to advise you that Kristi Pedelty has qualified as a member of the Roanoke
Arts Commission, for a term ending June 30, 2010.
Sincerely,
~~; J hi, ~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Wanda R. McGill, Secretary, Roanoke Arts Commission
Susan Jennings, Public Arts Coordinator
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
.', ,'_.l.., :)-
. . .,.
., ';
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kristi Pedelty"do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Arts Commission for a
term ending June 30, 2010, according to the best of my ability (So help me
God).
Subscribed and sworn to before me this J1 day of VUfl.JL.-2007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
DEA , CLERK
K:\oath and leaving service\Arts Commission\Kristi Pedelty 07oath.doc
.t.~..h....:
~
. '\ ~ '>>;.;
.~(!\..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 4S6
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Assistant City Clerk
STEPHANIE M. MOON, CMC
Acting City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Sandra B. Kelly, Chair
Roanoke Neighborhood Advocates
1216 Sylvan Road, S. E.
Roanoke, Virginia 24014
Dear Ms. Kelly:
This is to advise you that Brian G. Gibson has qualified as a member of the Roanoke
Neighborhood Advocates, for a term ending June 30, 2010.
Sincerely,
~m, h-t~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Housing and
Neighborhood Services Division
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
,
". .) ',(TI:I
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brian G. Gibson do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Neighborhood
Advocates, for a term ending June 30, 2010, according to the best of my ability
(So help me God).
;6
Subscribed and sworn to before me this It? "'day of ~ 2007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~ n ;j~LERK
K:\oath and leaving service\Roanoke Neighborhood Advocates\Brian Gibson oath 07.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 4S6
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN
Assistant City Clerk
STEPHANIE M, MOON, CMC
Acting City Clerk
. CECELlA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Stanley G. Breakell, Chair
Roanoke Public Library Board
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to' advise you that Owen C. Shultz has qualified as a member of the
Roanoke Public Library Board, for a term ending June 30, 2010.
Sincerely,
ittA4.~V~ ~m, ~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
Sheila N. Hartman, Deputy City Clerk ,
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
K:\oath and leaving service\roa public library board\Owen C Shultz qualLdoc
:';'::::"'i! :'.. :- ''--J. ,-,cJ,'YTD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to.wit:
I, Owen C. Shultz, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Public Library Board,
for a term ending June 30, 2010, according to the best of my ability (So help me
God).
\1~~
-
Subscribed and sworn to before me thi~l1dday Of~A)1~2007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
LERK
K:\oath and leaving scrvice\roa public library board\Owen C. Shultz oath 07.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 4S6
Roanoke, Virginia 24011.IS36
Telephone: (540) 853-2541
Fa" (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Dr. Robert Sandel, Secretary
Virginia Western Community College
Board of Directors
P. O. Box 14007
Roanoke, Virginia 24038-4007
Dear Dr. Sandel:
This is to advise you that William M. Hackworth has qualified as a City
representative to the Virginia Western Community College, Board of Directors,
for a term ending June 30, 2011.
Sincerely,.
. m. h1t~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
;
.:...~~ ~- t:j ;;.: ,-, - ..
- - - - -...-.
"--';'.1'",
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William M. Hackworth, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Virginia Western Community College, Board of Directors, for a term ending
June 30, 2011, according to the best of my ability (So help me God).
(j~IA,.~
Subscribed and sworn to before me this.af day Of~007.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
ByfJuLC~j *~, CLERK
K:\oath and leaving service\virginia western comm college foundation board\William M Hackworth 07.doc
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
Alfred T. Dowe, Jr.
Beverly T. Fitzpatrick, Jr.
Sherman P. Lea
Gwen W. Mason
David B. Trinkle
Brian J. Wishneff
C. NELSON HARRIS
Mayor
July 16, 2007
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
I wish to request a Closed Meeting to discuss a personnel matter, being the performance of
a Council-Appointed Officer, pursuantto Section 22-3711 (A)(1), Code of Virginia (1950),
as amended.
.
BJW:sm
L:\CLERK\DATA\CKSM1\Agenda.07\Closed Session on Personnel Matter.doc
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-IS36
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
July 18, 2007
R. Brian Townsend
Assistant City Manager for
Community Development
Roanoke, Virginia
Dear Mr. Townsend:
I am attaching copy of Resolution No. 37829-071607 ratifying and
confirming your appointment as the Assistant City Manager for Community
Development of the City of Roanoke, effective July 3, 2007.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which will be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
L:\CLERK\DATA\CKEWl\oath and leaving service\Assistant City Managers\R Brian Townsend Oath.doc
R. Brian Townsend
July 18, 2007
Page 2
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act
requires that you be provided with a copy within two weeks of your
appointment and each member is required "to read and become familiar
with provisions of the Act."
Sincerely,
. ~.~rrN
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
Keli M. Greer, Director, Human Resources
Sheila N. Hartman, Deputy City Clerk
L\CLERK\DATA\CKEWl\oath and leaving service\Assistant City Managers\R Brian Townsend Oath.doc
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July,. 2007,
No, 37829-071607.
A RESOLUTION confirming the City Manager's appointment of R. Brian Townsend as
Assistant City Manager for Community Development.
BE IT RESOLVED by the Council of the City of Roanoke that Council does hereby confirm
the City Manager's appointment, as communicated to Council by a letter from the City Manager dated
July 16, 2007, of R. Brian Townsend as Assistant City Manager for Community Development,
effective July 3,2007.
ATTEST:
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K:\Measures\appointrnent of towns end assistant city manager.doc
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of the Council of the City of Roanoke which was held on
the sixteenth day of July 2007, R. BRIAN TOWNSEND was appointed as the
Assistant City Manager for Community Development of the City of
Roanoke, effective July 3, 2007.
Given under my hand and the Seal of the City of Roanoke this
eighteenth day of July 2007.
. ~.~\MI
City Clerk
~
L:\CLERK\DA T A\CKEWl\oath and leaving service\Assislant City Managers\R Brian Townsend Oath.doc
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokcva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwen W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Appointment of R. Brian
Townsend to Assistant City
Manager for Community
Development
Persuant to Section 7 of the City Charter, I seek concurrence of City Council of
the appointment of R. Brian Townsend to Assistant City Manager for
Community Development effective July 3, 2007.
Sincerely,
Darlene L. Bu cham
City Manager
DLB:sm
CIl..
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Stephanie M. Moon, Acting City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fa" (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R 1YREE
Assistant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37830-071607 authorizing acceptance of
a grant, in the amount of $426,572.00, from the Virginia Department of Social
Services, and authorizing the City Manager to execute a grant agreement with
the Department of Social Services for such funds for local supervision and
operation of the Virginia Institute for Social Services Training Activities
Piedmont Area Training Center, upon certain terms and conditions. .
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
Darlene L. Burcham
July 18, 2007
Page 2
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Meredith Burger, Supervisor, VISSTA Piedmont Area Training Center
010
IN THE COUNClL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2007.
No. 37830-071607,
A RESOLUTION authorizing the acceptance of a grant in the amount of$426,572 from the
Virginia Department of Social Services ("VDSS") and authorizing the City Manager to execute a
grant agreement with VDSS for such funds for local supervision and operation of the Virginia
Institute for Social Service Training Activities ("VISST A") Piedmont Area Training Center, upon
certain terms and conditions.
BE IT RESOLVED by the Council ofthe City of Roanoke that:
1, The grant from the Virgil)-ia Department of Social Services for local supervision and
operation ofthe VISSTA Piedmont Area Training Center, in the amount of$426,572, for the 2007-
2008 fiscal year as set forth in the City Mariager's letter dated July 16, 2007, to this Council is
hereby ACCEPTED,
2. The City Manager, or her designee, is hereby authorized to execute a Memorandum of
Agreement and any and all requisite documents pertaining to the City's acceptance of these grant
funds, and to furnish such additional information as may be required in connection with the City's
acceptance of these funds. All documents shall be approved as to form by the City Attorney.
ATTEST:
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City Clerk. . C
K:\RESOLUTION\R_VISSTA. 7-16-07.DOC 7-16-07
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fa" (540) 853-1138
City Web: www.TOallokcva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Virginia Department of
Social Services
VISSTA Award Agreement
Background:
The Virginia Department of Social Services (VDSS) has for many years granted
funds to Virginia Commonwealth University (VCU) for the operation of five
Virginia Institute for Social Service Training Activities (VISSTA) Area Training
Centers throughout the Commonwealth. Since 1998, the City of Roanoke has
received an annual sub-award from VCU for the local supervision and
operation of the Piedmont Area Training Center; however, this year VDSS has
offered the award directly to the City of Roanoke for our local department to
operate.
Considerations:
For fiscal year 2008, City Council approved a budget of $439,564 for this
program, based on a projection from prior years' spending. However, due to
programmatic changes required by VDSS, with a resulting reduction in the
number of courses to be offered, the actual award for this fiscal year is
slightly lower at $426,572. We do not recommend a reduction in either the
City's revenue estimate or related appropriations for VISSTA since the
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
difference in the award and budget are relatively immaterial. The award is
issued on a cost reimbursable basis.
The VISSTA program provides valuable training classes for local Department
of Social Services staff, including social workers, benefit program workers,
their supervisors and administrative staff. It also provides training for local
Department of Social Services approved or state licensed child care providers.
These training events enhance the knowledge and skills of these staff and
child care providers, such that vulnerable children, adults and families are
effectively assisted in obtaining an appropriate level of safety and self-
sufficiency.
Recommended Action:
Authorize the City Manager or her designee to accept the $426,572 award
from VDSS, and to execute a Memorandum of Agreement between the VDSS
and the City of Roanoke, in a form to be approved by the City Attorney.
Respectfully submitted,
Darlene L. Bur ham
City Manager
DLB:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Meredith Burger, Supervisor, VISSTA Piedmont Area Training Center
R. Brian Townsend, Asst. City Manager for Community Development
CM07-00103
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.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E~mail: clerk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELlA R lYREE
Assistant Deputy City Clerk
Julyl8, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37831-071607 accepting the Juvenile
Justice Delinquency Prevention Grant made to the City of Roanoke in
collaboration with Family Services of the Roanoke Valley from the Department
of Criminal Justice Services, and authorizing execution of any required
documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
JRj~~-;rn, tnor;w
Stephanie M. Moon, CMC C
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
D1-G
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007,
No. 37831-071607,
A RESOLUTION accepting the Juvenile Justice Delinquency Prevention Grant made to
the City in collaboration with Family Services of the Roanoke Valley, from the Department of
Criminal Justice Services, and authorizing execution of any required documentation on behalf of
the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Juvenile Justice Delinquency
Prevention Grant made to the City from the Department of Criminal Justice Services in the
amount of $65,000, which with $50,677 in matching funds (in kind) for a total award of
$115,677, to be expended or obligated during the award period of July 1, 2007, to June 30, 2008,
upon all the terms, provisions and conditions relating to the receipt of such funds, all as more
particularly described in the letter of the City Manager to Council, dated July 16, 2007,
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, all necessary documents required to accept and administer the grant. All
such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
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City Clerk l
R-Accept Juvenile Justice Delinquency Prevent - Across Ages in the City of Roanoke 7-17-07
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia for the Juvenile Justice and Delinquency Across Ages
Program, amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Fees for Professional Services
Revenues
Across Ages Program Grant FY08
35-630-5020-2010
$ 65,000
35-630-5020-5020
65,000
ATTEST:
City Clerk.
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7
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE to appropriate fundin9 from the Federal government through
the Commonwealth of Virginia for the Juvenile Justice and Delinquency Across Ages
Program, amending and reordainin9 certain sections of the 2007-2008 Grant Fund
Appropriations, SiAS si'i'p'i'ne:ing with tho> 'i'Q\:9R8 rS3siR!3 13'1' title sf thie: ordinanr.p
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Fees for Professional Services
Revenues
Across Ages Program Grant FY08
035-630-5020-2010
$ 65,000
035-630-5020-5020
65,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: .
,
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Juvenile Justice and
Delinquency Prevention -
Across Ages in the City of
Roanoke
Background:
In May, 2007, the City of Roanoke, in collaboration with Family Services of
the Roanoke Valley, applied to the Department of Criminal Justice Services,
under the Juvenile Justice Delinquency Prevention Grant Program, to fund
an evidence-based prevention program designed to reduce the numbers of
youth using substances such as tobacco, alcohol and marijuana and to
enhance school attendance and successful graduation.
As the grantee, the City of Roanoke has received notification of award in the
amount of $65,000 in federal funds and $50,677 in matching funds (in-kind)
for a total award of $115,677. These funds must be expended or obligated
during the award period of July 1, 2007 to June 30, 2008.
Considerations:
Across Ages has achieved documented results decreasing truancy and
suspensions from school, improving grades, enhancing attitudes toward
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
school and the future, improving attitudes toward adults in general and
older adults in particular, increasing knowledge about the harmful effects
of drug use, as well as lowering youths' use of substances.
Family Service of Roanoke Valley will be replicating this model program's
impressive prevention results in the City of Roanoke, working with high
risk youth between the ages of nine and thirteen in various after school
settings.
Recommended Action:
Authorize the City Manager and the City Clerk, to execute and attest,
respectively, any documents required to accept the grant; such documents
to be approved as to form by the City Attorney. City Council appropriate
$65,000 for fees for professional services in a grant fund account to be
established by the Director of Finance and create a corresponding revenue
estimate from the Department of Criminal Justice Services (DCJS) to
provide funding for Family Service of Roanoke Valley.
Respectfully submitted,
Darlene L. Burc
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
. Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Asst. City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
CM07-00109
-,
, ,
COMMONWEALTH of VIRGINIA
Leonard G. Cooke
Director
Department o.!,Criminal Justice Services
June 15,2007
202 N. Ninth Street
Richmond, Virginia 23219
(804) 786-4000
FAX (804) 371-8981
TDD (804) 386-8732
Ms, Darlene Burcham
City Manager
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Title: Juvenile Justice & Delinquency Prevention - Across Ages in the City of Roanoke
Dear Ms, Burcham:
I am pleased to advise you that grant number 08-A5418JJ07 for the above-referenced grant program has
been approved in the amount of $65,000 in Federal Funds and $50,677 in Matching Funds for a total award of
$115,677.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions,
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS)_ Please review the
conditions carefully; as some require action on your part before we will disburse grant funds,
Also, enclosed are the Post Award Instructions and Reporting Requirements, Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds_ Remember all financiat and progress reports, budget amendment requests and request for
funds must be processed through our Grants Management Online Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success_ If you have any questions, please call Ashaki McNeil at (804) 225-4329,
Yours very truly,
l~~G. ~
Leonard G, Cooke
Enclosures
cc: Ms_ Cheryl W. Hartman, Director
ML Jesse A, Hall, Director of Finance
Ms_ Ashaki McNeil, DCJS
;
Criminal Justice Service Board' Committee on Training' Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board' Crimina! Justice Information Systems Committee
i'
Department of Criminal Justice Services
202 North 9th Street, 5th Floor, Richmond. VA 23219
Statement of Grant Award/Acceptance
Subgrantee: Roanoke City
Date: June 15,2007
Grant Period:
From: 07/01/2007
Throngh:
06/30/2008
Grant Number:
08-A5418JJ07
Project Director Project Administrator Finance Officer
Ms. Cheryl W. Hartman Ms. Darlene Burcham Mr. Jesse A. Hall
Director City Manager Director of Finance
Y Duth Development Family Service of R City of Roanoke City of Roanoke
360 Campbell Avenue SW 215 Church Avenue, SW 215 Church Avenue, SW
Roanoke. V A 24016 Roanoke, V A 240 J 1 Roanoke, VA 24011
Phone: (540) 563.5316 Phone: (540) 853.2333 Phone: (540) 853-2824
Email: chartman@fsrv.org [mail: Darlene.Burcham@roanokeva.gov Email: jesse.hall@roanokeva.gov
Grant Award Budget
DCJS Funds
Budget Categories Federal State Locality Match TOTALS
Consultant $65,000 $0 $50,677 $115,677
Equipment $0 $0 $0 $0
Indirect Cost $0 $0 $0 $0
Personnel $0 $0 $0 $0
Supplies/Other $0 $0 $0 $0
Travel $0 $0 $0 $0
Totals $65,000 $0 $50,677 $115,677
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto. l
~~Q,. rl~
Leonard G. Cooke, Director
The undersigned, having receiYed the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby
accept this grant and agree to the conditions pertaining thereto, this day of ,20
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
I
Department of Criminal Justice Services
202 North 9th Street
Richmond, Virginia 23219
For the Juvenile Justice and Delinquency Prevention Title II Grant Program - Localities
Subgrantee: Roanoke City
Grant Numb.er: 08-A5418JJ07
Federal Catalog Number: 16.S40
Title: Across Ages in the City of Roanoke
Date: June 15, 2007
The following conditions are attached to and made a part of this grant award:
L Where the Statement of Grant Award reflects a required cash match contribution by the grant recipient, the recipient
agrees, by accepting the award, to provide the match as shown in non-federal cash match,
3, The subgrantee agrees to submit such reports as requested by DCJS. Funds from this grant will not be disbursed, if any of
the required Financial or Progress reports are overdue by more than 30 days unless you can show good cause for missing
the reporting deadline,
4, Grant funds, including state and local match, may be expended and/or obligated during the grant period. All legal
obligations must be liquidated no later than 90 days after the end of the grant period, The grant recipient agrees to supply
a final grant financial report and return all received and unexpended grant funds (exclusive of local match) to DCJS within
90 days after the end of the grant liquidation period,
5, By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes,
6, Subgrantee may follow their own established travel rates if they have an established travel policy, Ifa subgrantee does not
have and established policy, then they must adhere to state travel policy, The state allows reimbursement for actual
reasonable expenses, The state allows $0.44,5 per mile for mileage. Transportation costs for air and rail must be at coach
rates.
7, Within 60 days of the starting date ofthe grant, the sub grantee must initiate the project funded, Ifnot, the subgrantee must
report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date,
If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from the
DCJS for a new implementation date or the DCJS may cancel and terminate the project and redistribute the funds.
8. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two (2)
budget amendments will be permitted during the grant period. No budget amendments will be allowed after April
30,2008. Budget amendments must be requested using the on-line Grants Management Information System
(GMIS).
9, The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award,
. ,
Page 2 of2
Grant No: 08-A5418JJ07
City of Roanoke
10. All purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement transactions,
whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as to provide
maximum open and free competition, An exemption to this regulation requires the prior approval of the DCJS and is only
given in unusual circumstances. Any request for exemption must be submitted in writing to the DCJS, Permission to
make sole source procurements must be obtained from DCJS in advance,
]], Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full responsibility
for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal
management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and
evaluated in accord with the local government's established employment and personnel policies; and assuring that all
terms) conditions and assurances-those submitted with the grant application, and those issued with this award-are
complied with,
12, Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant terms, conditions and assurances, Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
13, PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects are deemed project income,
Project income must be reported on forms provided by DCJS, The following are examples of project income: Service
fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash,
personal or real property included),
14, Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:
.
APPLICATION KIT
Background of the Juvenile Justice and Delinquency Prevention Act
The Juvenile Justice and Delinquency Prevention (JJDP) Act was passed by Congress in 1974 to
address the need for reform and improvements in the juvenile justice systems nationwide.
To be eligible to participate in the Act and receive JJDP Formula Grant funds, states are required to
develop and adhere to policies, practices, and laws which deinstitutionalize status offenders and non-
offenders, separate adults and juveniles in secure institutions, and eliminate the practice of detaining
or confining juveniles in adult jails and lockups. In addition, states must address efforts to reduce the
disproportionate minority contact with the various stages of the juvenile justice system, where such
conditions exist. These four core requirements have been the major focus of states' federally funded
efforts under the Act.
Historically, the emphasis on achieving and maintaining compliance with the core requirements and
fostering improvements in services for delinquent youth has resulted in little of the Formula Grant
funds being available for delinquency prevention activities. In recognition of this, Congress added Title
V Incentive Grants for Local Delinquency Prevention Programs during the 1992 re-authorization of the
JJDP Act. The Title V award for FY06 was approximately $56,250.00, significantly less than in
. previous years, In an effort to continue supporting delinquency prevention efforts, the Advisory
Committee on Juvenile Justice intends to fund both prevention and intervention programs using Title
II funding.
Congress has structured the Title V Delinquency Prevention Incentive Grant Program to support units
of general local government that have formulated a community-wide comprehensive strategy for
addressing the prevention of delinquency. Although we are using Title II funds to support delinquency
prevention efforts, we are retaining most the criteria of the Title V program for prevention programs.
This prevention strategy is based on the assessment of risk factors which research has shown to be
associated with the development of delinquent behavior. The assessment process and the
development of a comprehensive plan are to be undertaken by a local Prevention Policy Board (PPB)
whose membership reflects the cultural, ethnic and economic diversity of the community, See
Appendix for more detail about the requirements of the PPB, In addition, to be eligible to receive Title
II funds, Congress requires the applicant local unit of government to be in compliance with the core
requirements of the JJDP Act, and to provide a match, in cash or in kind, of 50% of the federal funds
awarded. .
JJDP grants are awarded to localities in compliance with the core requirements as "seed" funds for
model programs that address an area or areas of need in the juvenile justice system. The areas of
need are identified by the analysis of juvenile justice system data,
Priorities for areas of funding for prevention and juvenile justice system-involved youth include the
. following:
4
.
1. Personnel/Employees
a. Names of Employees
Position
Titles
Annual Hours
Salary Rate Devoted FEDERAL STATE
CASH
IN-KIND
, " - . _ - - TOTAL:
b. Fringe Benefits
FICA % =
Retirement ==-
Other (itemize) =
TOTAL:
--
TOTAL PERSONNEL (a + b):
2. Consultants (including Travel and Subsistence)
a, Individual Consultants
.
Type:
Dr, Ta lor
Hours Devoted:
Model
originator
TOTAL:
2,100
2,100
2,100
2,100
36 hours
b. Organizations and Associations
Type: After School Big Family Service of
(AS) programs Brother Roanoke Valley
(4) X 10 youth Big (FSRV)
Sisters
served at each (BBBS
Fee: $2,000/school $2,000 at Project Dir $28.50/hr 8,000 AS. 16,000 A,S, 24,000 AS
year X 4 sites $20/hr Prog Coor 16,50/hr 2,000 BBBS 200 BBBS 2,200 BBBS
Prev Spec, 13,00/hr 45,974 FSRV 16,716 FSRV 62,690 FSRV
Bkkpr 13.00/hr 17,251 mentors 17,251 mentors
Mentors 17.97/hr
(value)
Time 1900 hours 100 hrs proj Dir 450 hrs
Devoted: Prog Coor 1470 hrs
Prev Spec 1470 hrs
Bookkpr 415 hrs
Reimburse See narrative FSRV will purchase $ 2,650 510 3,160
ment for for itemization supplies and get
. program reimbursed
supplies
TOTAL:
- -- - - -------- --- - --- ---- --- - - ------
$58,624
50,677
109,301
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c\erk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA R lYREE
Assistant Deputy City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37833-071607 appropnatlng
funds for various capital projects, and amending and reordaining certain
sections of the 2007-2008 Capital Projects Funds Appropriations.
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
~:'~~""2c~
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Philip C. Schirmer, PE, LS, City Engineer
~'0~
The 16th day of July,. .2007.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
.,'.r',.-,
,1;)"_,
No. 37833-071607,
AN ORDINANCE to appropriate funding for various Capital Projects, amending and
reordaining certain sections of the 2007-2008 Capital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance,
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2007 -2008 Capital Projects Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Revenues
Roanoke River Flood Reduction - WVWA
Reimbursement
Police Building II Parking Key Card
Reimbursement
Curb, Gutter, Sidewalk #3 Reimbursement
08-510-9620-9003
08-530-9567 -9003
08-530-9806-9003
$
5,500
1,500
3,694
08-510-9620-9621
5,500
08-530-9567 -9816
08-530-9806-9815
1,500
3,694
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~h1. h1~M/
City Clerk,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone; (540) 853-2333
FaX' (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Appropriation of Funds for
Various Capital Projects
The following miscellaneous funds have been received by the City of Roanoke and
need to be applied to the appropriate project accounts:
Subject:
I. The City of Roanoke Engineering Division was requested to install an infill
piece of curb and gutter on 24th Street to mitigate a drainage problem
created by H. B. Hodges' construction of curb on adjoining properties. The
City Engineer's opinion at the time the City built the curb was that it was
Mr. Hodges' responsibility to address drainage issues created by his work.
Mr. Hodges then acquired the property where the Engineering Division
constructed the curb and gutter improvements and sought to subdivide the
same. Mr. Hodges requested that the City waive the requirement for
sidewalk construction since none had been built on any adjacent properties.
In exchange for the City's waiver of sidewalk, Mr. Hodges voluntarily
offered to pay the cost of installing curb and gutter and driveway entrances
($3,694.00) previously built by the City on the 24th Street properties.
II. The City of Roanoke Engineering Division paid for parking/key cards for the
parkers displaced by the Police Building Phase II Project. Reimbursement in
the amount of $1,500.00 was received from the Parking Fund for unused
card s.
III. At the request of the Western Virginia Water Authority (WVWA) , City of
Roanoke Engineering Division included additional sanitary sewer work in the
Riverview Boulevard Sewer Relocation Project. The WVWA agreed to
reimburse the City for the additional work in the amount of $5,500.00
Honorable Mayor and Members of Council
July 16, 2007
Page 2
Funding needs to be appropriated and revenue estimates need to be increased as
follows:
Appropriate This To This Account Number Increase Revenue
Amount Estimate for Same
Amount in this Account
Number
$3,694 08-530-9806-9003 08-530-9806-9815
$1,500 08-530-9567-9003 08-530-9567-9816
$5,500 08-510-9620-9003 08-510-9620-9621
Recommended Actions:
Adopt the accompanying budget ordinance to appropriate the amounts listed
above to the account numbers listed above and increase the corresponding
revenue estimates for the same amounts in the account numbers listed above.
DLB/RLS/dps
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Philip C. Schirmer, PE, LS, City Engineer
CM07-00101
,"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA R lYREE
Assistant Deputy City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37834-071607 appropriating
funds from the Virginia Department of Transportation for the O. Winston Link
Museum Project, and amending and reordaining certain sections of the 2007-
2008 Capital Projects Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
M.~
Stephanie M. Moon, CMC
City Clerk
~
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., Transportation Division Manager
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37834-071607,
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation for the O. Winston Link Museum Project, amending and reordaining certain
sections of the 2007-2008 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance,
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 Capital Projects Fund Appropriations be, and the same are
. hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Revenues
0, Winston Link Museum - VDOT
Reimbursement
08-530-9848-9007
$ 100,000
08-530-9848-9848
100,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with,
ATTEST:
~h1. frtaYv
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fa" (540) 853-1138
City Web: www.roanokcva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: O. Winston Link Museum
Background:
The O. Winston Link Museum of the History Museum and Historical Society of
Western Virginia was awarded $55,000 in Transportation Enhancement Grant
funds in 2004 for an open storage project in the Museum. The Museum is
currently working with VDOT and the City to obligate and spend these funds.
In 2006, the Commonwealth Transportation Board awarded the Museum an
additional $100,000 towards this same project. The Museum, the City, and
VDOT are currently working on execution of the appropriate amendments to
existing agreements between the parties. Authority for all such agreements
for this project was previously granted by City Council action on October 17,
2005 (Resolution No. 37227-101705). . The additional $100,000 in
Transportation Enhancement funds now needs to be appropriated (to be
reimbursed by VDOT) to the project account for disbursement to the Museum.
Recommended action:
Adopt the accompanying budget ordinance which will increase the revenue
estimate in the amount of $100,000 for Transportation Enhancement funds to
be provided by VDOT. Authorize the Director of Finance to increase the
revenue estimate in the amount of $100,000 and appropriate funding in the
same amount to the O. Winston Link Museum project (08-530-9848-9007) for
disbursement to the Museum.
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
Respectfully submitted,
Darlene L. Bu cham
City Manager
DLB/MDJ/gpe
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Sherman M. Stovall, Director of Management and Budget
Mark D. Jamison, P.E., Transportation Division Manager
CM07-00113
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
FaX' (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N, HARTMAN
. Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
-
CECELLA R TYREE
Assistant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham: '
I am attaching copy of Resolution No. 37835-071607 authorizing the filing of a
petition to rezone a portion of 22.56 acres of land located at 1030 Morningside
Street, S. E., identified as Official Tax No. 4130501, to permit expansion of the
Jackson Park Branch Library.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
M.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Martha P. Franklin, Secretary, City Planning Commission
..(i. t1
\~~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2007.
No. 37835-071607.
A RESOLUTION authorizing the filing of a petition to rezone a portion of22,56 acres
ofland located at 1030 Morningside Street, S,E., identified by Official Tax No, 4130501, to
permit the expansion of the Jackson Park Branch Library.
WHEREAS, the City of Roanoke owns certain property designated as Official Tax
No. 4130501;
WHEREAS, such property is currently zoned ROS, Recreation and Open Space
District; and
WHEREAS, it is the desire of City Council to consider the rezoning of a portion of the
subject property from ROS, Recreation and Open Space District, to IN, Institutional District
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That public necessity, convenience, general welfare and good zoning practice
require the filing of a petition to rezone a portion of the subject property from ROS,
Recreation and Open Space District, to IN, Institutional District, for the purpose of the
expansion of the Jackson Park Branch Library and installing other improvements, located at
1030 Morningside Street, S.E.
2. That the City Manager is authorized to file a petition, similar in form and
content to the petition attached to the letter dated July 16, 2007, to this Council, approved as
to form by the City Attorney, to rezone the subject property from ROS, Recreation and Open
Space District, to IN, Institutional District, and any additional necessary amended petitions,
R- Authorize - Jackson Park Branch Library - Rezone 7-16-07
ATTEST:
~~I ~ .'u '<<). 'rvIe-
Stephanie M. Moon, CMC
City Clerk.
R- Authorize - Jackson Park Branch Library - Rezone 7-16-07
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Rezoning of Official Tax No.
4130S0 1 from ROS, Recreation and
Open Space District, to IN, Institutional
District, to permit expansion of the
Jackson Park Branch Library, located at
1030 Morningside Street, S.E.
The City of Roanoke owns Official Tax No. 4130501, approximately 22.56 acres
which is primarily used for Jackson Park, one of the larger recreational facilities
in the City. In the late 1960s the City constructed the Jackson Park Branch
Library in the north corner of the parcel. The Library system is now in the
planning phase to expand the branch library and add a community room and
teen center, and to make other needed improvements. The City needs to
subdivide and rezone a portion of Official Tax No. 4130501 to conform to an
appropriate zoning district for the expanded library facility. The proposed
amendment would rezone the parcel occupied by the library and that portion of
the parcel needed for the expansion and improvements that will be subdivided
from the larger tract used for the park from ROS, Recreation and Open Space
District, to I~, Institutional District.
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
Recommended Action:
Authorize the City Manager to file an application, and any necessary amended
applications, to rezone the above-referenced property, as reflected in the
attached application.
Respectfully submitted,
Darlene L. Bur ham
City Manager
DLB:ca
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Stephanie M. Moon, City Clerk
R. Brian Townsend, Agent, City Planning Commission
CM07-00102
APPLICATION
CONDITIONAL REZONING
Date: July 5, 2007
To: The Honorable Mayor and Members of City Council
clo Department of Planning'Building and Economic Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
'All submittals. must be typed: include all required docurne1Jtation an.d a check for the filing fee.,
Application is hereby submitted for conditional rezoning for the property located at:
Property Address(es):
1030 Korningside Street, SE
Official Tax No(s):
4130501
Existing Zoning:
RO 5
Requested Conditional Zoning:
In
Proposed Land Use: Puhlic I.ibrary (rezonin" bein" requested to permit expansion of
existing building)
Name of Applicant/Contact Person: P.it-y of Rmmolcp/P'harlp" Aniler"on. Architect TT
Mailing Address:
Office of City Engineer, 215 Church Avenue SW Suite 350
Roanoke, Virginia 24011
Telephone: ( 549 853-~ Fax: (54f!. 853-1364 E-mail: charles.anderson@roanokev, .gov
Applicant's signature: I' ~;fJ ~
Property Owner's Name: City of Roanoke/Darlene L. Burcham, City Manager
Mailing Address:
City Manager, 215 Church Avenue SW Suite 364
Roanoke. Virginia 24011
Telephone: ( 54~ 853-2333
Fax: (54q 853-1138
E-mail: darlene.burcham@r!)anokeva'l ov
Property Owner's signature:
PROFFERS
CONDITIONAL REZONING
Date: July 5, 2007
To: Department of Planning Building and Economic Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W,
Roanoke, VA 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Original: x
Amended:
(must attach a copy of existing proffers)
N.me of APPU"Ouco~~on' "" ., .........,-,.. ""..-. ".h"~' n
Applicant's signature: W ~ ~
/
Property Owner's Name: City of Roanoke/Darlene L. Burcham, City Manager
Property Owner's signature:
Pursuant to the Section 36.2-541(c)(1), the owner(s) or duly authorized agent hereby.
voluntarily proffers the following conditions which shall be applicable to the property, if
rezoned:
(attach additional sheets as necessary)
~~
..JJ~.&.~~'.~.
'"
~-- \ .~
.~ ,.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
CilyClerk
CECELIA R 1YREE
Assistant Deputy City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37836-071607 appropriating
funds from the Commonwealth of Virginia, and transferring funds from Pay
Raise Contingency for the new Commonwealth Attorney position, and amending
and reordaining certain sections of the 2007-2008 General Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
~fh.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth Attorney
Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Keli Greer, Director, Human Resources
~~>
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37836-071607.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia, and
transfer funding from Pay Raise Contingency, for the new Commonwealth Attorney position,
amending and reordaining certain sections of the 2007-2008 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance,
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2007-2008 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA
Life Insurance
Pay Raise Contingency
01-150-2210-1002
01-150-2210-1105
01-150-2210-1120
01-150-2210-1130
01-300-9410-1152
$ 42,968
6,759
3,287
486
(15,164)
Revenues
Commonwealth's Attorney FY08-Comp Board
01-110-1234-0610
38,336
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~'-;J.(1 yv: j h? h-]0i1YV
. City Clerk.
oP~
.:-.il..",.~ ..~~. .
. \. ~il4:
~<'il '.
~~ .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W., Room 456
Roanoke, Virginia 24011.1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELlA R lYREE
Assistant Deputv City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37837.071607 authorizing the addition
of one new full-time, permanent position for the Roanoke Commonwealth
Attorney's Office.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
~rn,~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Keli Greer, Director, Human Resources
v~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37837-071607.
A RESOLUTION authorizing the addition of one new, full-time, permanent position for the
Roanoke Commonwealth Attorney's Office,
BE IT RESOLVED by the Council of the City of Roanoke as follows:
L City Council hereby authorizes the addition of one new, full-time, permanent
position, specifically an Attorney I position in the Roanoke Commonwealth Attorney's Office, in
accordance with the City Manager's letter to Council dated July 16, 2007.
2. The City Manager is authorized to take such action as may be necessary to implement
the addition of the above referenced position,
ATTEST:
~'r\A..~
. City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S,W., Room 364
Roanoke, Virginia 24011-1591
Telephone, (540) 853-2333
Fa" (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Subject:
Request for New
Commonwealth
Attorney I Position
Dear Mayor Harris and Members of City Council:
Background:
The Compensation Board of the Commonwealth of Virginia recently
authorized a new Attorney I position for the Roanoke Commonwealth
Attorney's Office beginning on July 1, 2007. This award results from the
Board's decision that the workload of the Roanoke Office merits several
additional positions. However, only one position is being authorized due
to the Board's need to allocate its limited resources statewide among the
various prosecutors' offices based on their comparative workload.
Considerations:
The Commonwealth will reimburse the City at an annualized rate of
$43,639 in salary and' $6,197 in fringe benefits for this position. The
City pay plan calls for this position to be classified as a Grade 16
Commonwealth Attorney I position with an annual salary of $55,857.36
with the accompanying benefits.
Honorable Mayor and Members of Council
July 16. 2007
Page 2
Based on a mid year start date of September 11, 2007 (20 pay periods of
FY 2008), funding from the Compensation Board in the amount of
$33,569 in salary and $4,767 in fringe benefits is anticipated for FY08.
To fund the portion of the salary and fringe benefits not funded by the
Compensation Board, funding of $15,164 will be required of the City.
This is available in the Pay Raise Contingency Account.
Recommended Action:
City Council authorize the addition of one new, full-time Commonwealth
Attorney I position and accept funding from the Compensation Board in
the amount of $38,336 as outlined above.
Adopt the accompanying budget ordinance to increase the revenue
estimate by the amount of $38,336 and transfer $15,164 from the Pay
Raise Contingency account (01-300-9410-1152) to appropriate funding
totaling $53,500 to expenditure accounts in the budget of the Office of
the Commonwealth Attorney as noted below:
Regular Employee Salaries
FICA
City Retirement
Life Insurance
Total
Account
(01-150-2210-1002)
(01-150-2210-1120)
(01-150-2210-1105)
(01-150-2210-1130)
Amount
$42,968
$ 3,287
$ 6,759
$ 486
$53,500
Respectfully submitted,
Darlene L. B cham
City Manager
DLB/rbl
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Donald S. Caldwell, Commonwealth Attorney
CM07-00108
lI.~.~.
.~ :.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fa" (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA R TIREE
Assistant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37838-071607 retroactively authorizing
the City Manager, or her designee, to execute a Memorandum of Understanding
with the State Department of Rehabilitative Services to accept a grant, in the
amount of $14,800.00, to provide continuing local administrative staff support
for the Fifth Planning District Commission Disability Board, and retroactively
authorizing the City Manager, or her designee, to execute a contract with
Roslyn Kingery to provide for such administrative staff support, upon certain
terms and conditions.
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
. ~.. ~&,.y
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
Darlene L. Burcham
July 18, 2007
Page 2
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
01C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2007.
No. 37838-071607.
A RESOLUTION retroactively authorizing the City Manager, or her designee, to
execute a Memorandum of Understanding with the State Department of Rehabilitative
Services to accept a grant in the amount of $14,800 to provide continuing local administrative
staff support for the Fifth Planning District Commission Disability Services Board ("DSB"),
and retroactively authorizing the City Manager, or her designee, to execute a contract with
Roslyn Kingery to provide for such DSB administrative staff support, upon certain terms and
conditions.
WHEREAS, funds in the amount of$14,800 to continue local staff support in support
of the DSB administration for a one (1) year period commencing June 1, 2007, through May
31,2008, have been allocated to the DSB by the State Department of Rehabilitative Services
pursuant to a Memorandum of Understanding previously executed by the City, as the fiscal
agent for such grant; and
WHEREAS, a contract has been executed by City staff with Roslyn Kingery to
provide for such continuing administrative staff support for the DSB.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager, or her designee, is hereby retroactively authorized, for and
on behalf of the City, to execute aMemorandum of Understanding with the State Department
-. . - .. .
of Rehabilitative Services to accept a grant in the amount of $14,800 to provide for local
continuing administrative staff support with the Fifth Planning District Commission Disability
R-Regional Disability Ser Board Grant Funding Staff Support and Contract for Services 7-16-07
Services Board and a contract with Ros1yn Kingery to provide for such continuing local
administrative staff support for the Fifth District Disability Services Board, as recommended
in the City Manager's letter to this Council dated July 16, 2007.
2, All documents shall be in form approved by the City Attorney.
ATTEST:
~1Y1,M~
City Clerk. . . ~
R-Regional Disability Ser Board Grant Funding Staff Support and Contract for Services 7-16-07
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELlA R lYREE
Assistant Deputv City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37839-071607 appropriating
funds from the Commonwealth of Virginia for the Fifth District Disability
Services Board Grant, and amending and reordaining certain sections of the
2007-2008 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
~h\.~,
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
~')
~, .
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
for the Fifth District Disability Services Board Grant, amending and reordaining certain
sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Fees for Professional Services 035-630-5163-2010
Revenues
Fifth District Disability Services Board FY08 035-630-5163-5163
$ 14,800
14,800
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~b:~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Appropriation of Regional Disability Services
Board Grant Funding - Staff Support and
Contract for Services
Background:
The Fifth Planning District Commission Disability Services Board (DSB) is
responsible to local governments and serves as a critical resource for needs
assessment, information sharing and service .opportunities for citizens with
disabilities, their families and the community. The following jurisdictions in the
Fifth Planning District have enacted resolutions establishing their participation
in a regional effort and have appointed a local official to serve: the cities of
Roanoke, Salem, and Covington; the counties of Roanoke, Craig, Botetourt, and
Alleghany and the Towns of Clifton Forge and Vinton. Other members of the
DSB include representatives from business and consumers. The City of
Roanoke serves as fiscal agent for the Fifth Planning District Disabilities
Services Board.
The State Department of Rehabilitative Services has allocated funds in the
amount of $14,800 for a one-year period commencing June 1, 2007 through
May 31, 2008 for the continuation of local staff support of the administration of
the Fifth District Disability Services Board (DSB). See Attachment "A" The City
and the State have previously executed the attached Memorandum of
Understanding (MOU) that provides for the acceptance of these funds by the
City. In addition, the contract between the City and Roslyn Kingery for the
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
provision of staff support services for the term of the aforementioned grant has
been executed.
Recommended actions:
Retroactively authorize the City Manager, or her designee, to execute both the
attached Memorandum of Understanding between the City and the State
Department of Rehabilitative Services to accept a grant in the amount of
$14,800 to continue local administrative staff support for the Fifth District
Disability Services Board and the attached contract with Roslyn Kingery for the
provision of DSB administrative staff support.
Darlene L. Bu cham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
CM07-00105
MEMORANDUM OF UNDERSTANDING
STAFF SUPPORT AGREEMENT FOR FY 2008
. .
.
DATE:
June 1, 2007
MOU NO.: Mou.,Q1'r~
MODIFICATION NO.: 7
LOCAL:
COMMONWEALTH OF VIRGINIA
Department of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, Virginia 23229
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
ISSUED BY:
.
This modification is to renew the MOU, effective for the period of June 1,
2007 through May 31, 2008, as well as add performance based criteria.
Funding is not to exceed amount specified in Attachment C. To assist
Disability Service Board (DSB) staff, this modification includes a
consolidation of previous modifications to the basic grant (Attachment 'E')
allowing for ease of reference to all current requirements. Note: DSB's
should note updates to performance measures and changes to reporting
requirements, specifically the additions found in Attachments 'D' and 'F'. .
This Supplemental Agreement is entered into pursuant to the provisions
of the basic grant (Reference Attachment E)
Description of Modification:
1. Funding for local DSB staff is based on performance, not
reimbursement of actual expenses. Payment will be made on a
quarterly basis in four equal payments of $3,700, with the total
not to exceed $14,800. Quarterly payments will be made upon
receipt, review and approval by the DSB program Manager of a
report and documentation of performance to inciude ail
documents listed in attachment C. Failure to perform or to
submit the required quarterly documentation may result in loss
of quarterly allotment
2. Performance measurements for DSB staff are as follows:
.
. In coordination with DSB Chair and local government(S)
ensures DSB compliance with the Code of Virginia Local
Disability Services Boards (51.5-47 thru 51.5-52)and DSB
Establishment Guidelines.
. Attend all DSB meetings (minimum of one meeting per quarter)
and related activities. and in coordination with local government
..
.
.
ensures DSB compliance with the requirements of the Virginia
Freedom of Information Act for meetings.
. Participate in Staff Support training activities organized by DRS.
. Prepare, disseminate, and maintain agendas, minutes and other
correspondence of all meetings/activities.
. In coordination with fiscal agent maintains and monitors the
budget(s) and equipment tracking logs for all DSB funds and
equipment to ensure documentation of good stewardship of state
and local funds.
· Maintains, reviews and in coordination with DSB updates official
records of the DSBs to include but not limited to DSB by-laws
/operating procedures, and needs assessment reports.
. Administer and monitor the RSIF grants ensuring that the impact
reports are completed and sent within timeframe specified.
· Arrange sign language interpreters, and/or communication access
real-time captioning (CART) services, and all other necessary
accommodations, for DSB meetings and hearings.
. Provide ADA and disability information to DSB members, local
elected officials and the public within the localities served by the
local DSB.
. Support DSB efforts to exchange information with other boards,
service providers, and local government representatives regarding
the DSB needs assessment findings, service gaps, and best
practices in the delivery of services to persons with physical and
sensory disabilities.
. Other duties as directed by the local disability services board.
3. Quarterly allotment of $3,700 will be released upon receipt, review
and approval by Department of Rehabilitative Services DSB Program
Manager of completed Attachments 'C', and 'D' and backup
documentation. Backup documentation will include, but not be limited
to, copies of all committee and DSB meeting minutes, agendas and
products, The DSB will be required to complete and submit an annual
roster update for the 2nd and 4th quarters this form can be retrieved
from the DSB website at http://www.vadrs.orq/cbs/dsc/dsb.htm.ln
addition the DSB will be required to submit an annual report
Attachment 'F' in lieu of attachment 'D' for the 4th quarter.
4. The employer of record is the local government entity, whether the
DSB support staff is an internal or contracted position. !f the local
government entity contracts out to an individual or organization then
that organization is not eligible for a Rehabilitative Services Incentive
Fund grant
5. Quarterly reports are due as follows:
2
Jul UC: UI 11:..:::I~.a
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This modification is to extend the MOU, effective for the period of June 1.
2007 through May 31.2008. Funding not to exceed amount specified in
Attachment C.
6. Quarterly reports are due as follows:
Quarter Report Due
1$1 September 15. 2007
2nd December 15, 2007
3'd March 15, 2008
4(h June 8. 2008
Except as provided herein, all terms and conditions of MOU Number 16
as heretofore changed, remain unchanged and in full force and effect
DSB Chairperson:
<<It /07
Date
pte"nt Representative:
t ,) .J
Date
Rev. W. Ed Mansfjeld. Ch~ir
Fifth Planning District DSB
P.O. Box 173
S~h~l11, VA 2~ 153
Sharon T Gentry. Purchasing Manager
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
James A. Rothrock, M.S., L.P.C.
Commissioner
epartment of Rehabilitative Services
8004 Franklin Farms Drive
Richmond, VA 23229
Agreement for Services
This agreement is made this 8th day of June 2007, by and between the CITY OF
ROANOKE, hereinafter referred to as "City" and ROSL YN KINGERY hereinafter referred
to as "Staff".
The parties hereto agree as follows:
1. SCOPE OF SERVICES - The Staff will provide the City and its designee (Fifth
District Disability Services Board) with staff support as follows:
a. Attend all DSB meetings (minimum of one meeting per quarter) and related
activities
b. Prepare, disseminate and maintain agendas, minutes and other
correspondence
c. Maintain and monitor the administrative budget
d. Maintain official records for the DSBs
e. Administer and monitor the RSIF grants and ensure that the impact reports
are completed and sent within time frame specified
f. Arrange sign language interpreters, CAN and/or CART services, and all other
necessary accommodations, for DSB meetings and hearings.
g. Ensure DSB compliance with the Code of Virginia and DSB Establishment
Guidelines
h. Provide ADA and disability information to DSB members, local elected
officials and the public within the localities served by the local DSB
i. Support DSB efforts to exchange information with other local boards
regarding services and best practices in the delivery of services to persons
with physical and sensory disabilities
j. Other duties as directed by the local disability services board.
2. TIME OF PERFORMANCE - the term of this agreement shall be for a one-year
period beginning June 1,2007 and concluding May 31, 2008.
3. FEES AND PROPOSED PAYMENT SCHEDULE - the total compensation to Staff
shall be $14,800 per 12-month period. Payment to the Staff shall be made monthly
upon receipt of payroll documentation.
4. TERMINATION - either the City or the consultant upon written notification thirty (30)
days prior to termination may terminate this agreement.
5. REPORTING - The Staff will meet with the City's designee a minimum of twice a
month and provide regular updates on the progress of the Boards work.
6. INDEMNIFICATION - the Staff agrees to indemnify and hold harmless the City, its
officers, agents and employees, from any and all claims, legal actions and
. judgments advanced against the City and for expenses the City may incur in this
regard, arising out of the Staff's negligent acts or omissions with respect to the
rights and privileges granted by the City to the Staff in this Agreement.
7. GOVERNING LAW - the Commonwealth of Virginia shall govern this Agreement.
8. OWNERSHIP - All reports, paper, etc., developed and/or generated as a result of
this proposals process are the property of the city of Roanoke.' No duplication or
dissemination of this material can be done without the expressed written permission
of the Director of Human Services, or other authorized City official.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year here in above written:
asing Manager
asing
INDEPENDENT CONTRACTOR
By: ~~ /<"..>.;~
Ro yn J. Kin ery
Attachment C
Disability Services Boards Administrative Fund:
Staff Support
Request for Reimbursement for DSB
Fiscal Year 2008 Allocated Amount $14,800
Line Item
Current
uarter
Year To Date
Ex enditures
Balance
TOTAL
DSB's will be required to complete and submit an original hardcopy of
Attachment C with all signatures by the specified quarterly due date. In
addition the following attachments must be completed and submitted via
email to sheila.williams@drs.virqinia.qov:
€ DSB meeting minutes (include sub committee minutes)
€ (Attachment D) DSB Quarterly Report (not required for 4th quarter)
€ DSB Annual Report 4th quarter only (Attachment E)
€ DSB Annul Roster 2nd and 4th quarter only ( Excel document)
Except for the changes provided herein, all other terms and conditions of
this contract remain unchanged and in full force and effect.
Signature of Fiscal Agent:
Date:
PrintfType Name of Fiscal Agent:
Phone:
Make Check payable to:
Address:
City:
Zip:
Signature of DSB Chairperson:
Attachment D
DISABILITY SERVICES BOARD QUARTERLY REPORT
Sections 1-3 in this form are to be completed by the Disability Services Board (DSB) Staff Support.
The DSB Chairperson is to review the report for accuracy, complete section 4, and sign attachment C
to acknowledge accuracy of reported information. This form must be submitted via email to
sheila.williams@drs.virainia.aov and accompany the Attachment C request for reimbursement.
DSB:
Staff Support name:
This report is for the following quarter (check one):
Quarter
D1st
D2nd
D3rd
D4th
Report Due
September 15, 2007
December 15, 2007
March 15, 2008
June 8, 2008
1. Total Hours Staff Support worked on DSB specific activities for this quarter:
2. I have performed one or more task related to the Staff Support performance measures this
auarter: (Check all that applv and provide additional information where reauested)
D Attend DSB meetings (minimum of one meeting per quarter) and related activities.
o List date(s), time(s) and location(s) for meetings where you had a quorum:
D Prepare, disseminate and maintain agendas, minutes and other correspondence.
o Specify how meeting notices, agendas and minutes were distributed and made
available to DSB and Public.
D Work on DSB Budget and or equipment tracking.
D Maintains reviews and in coordination with DSB updates official records of the DSBs to
include but not limited to DSB by-laws loperating procedures, and needs assessment reports.
o Specify reports and updates:
o Administer and monitor the RSIF grants and ensure that the impact reports are completed
and sent within timeframe specified.
o If applicable include your RSIF updates:
o Arrange sign language interpreters, CAN and/or CART services, and all other necessary
accommodations, for DSB meetings and hearings.
o Work on DSB membership (vacancies, attendance issues, etc...).
o Specify what activities were completed:
o Provide ADA and disability information to DSB members.
o Specify information or resources shared:
o Provide ADA information to local elected officials and the public within the localities
served by the local DSB.
o Specify names, titles, locality and information shared:
o Support DSB efforts to exchange information with other local boards, government,
service providers and community regarding needs assessment findings, services and best
practices in the delivery of services to persons with physical and sensory disabilities.
o Specify names and dates of meetings/ contacts:
o Needs Assessment update activities?
o List activities:
2
o Needs Assessment reportingl sharing activities.
o Specify activities:
o Development and submission of reports to State DSB office
o Other.
o Specify:
3. Briefly describe any other Board activities, products, and accomplishments for this quarter
below:
1)
2)
3)
4. To be completed bv the DSB Chairperson or appointed officer other:
Briefly describe your Boards level of satisfaction with Staff performance for this period:
3
ATTACHMENT E
Basic Grant MEMORANDUM OF UNDERSTANDING BETWEEN
THE VIRGINIA DEPARTMENT OF REHABILITATIVE SERVICES
and
THE DISABILITY SERVICES BOARD
I. PARTIES:
The parties to this agreement are the Virginia Department of Rehahilitative Services, hereafter referred to as
"DRS. " and the Disahility Services Board representing the cities of hereafter
referred to as "DSB." and the local government entity providing the staff support services to the DSB. hereafter
referred to as "local government. "
II. SCOPE OF SERVICES:
The grant agreement, which is the subject of this Memorandum of Understanding, is authorized under the Disability
Services Board Administrative Fund through an appropriation from the 1999 General Assembly to the Department of
Rehabilitative Services for Disability Services Boards (DSBs) to hire local staff. The grant is subject to the terms
and guidelines developed by the Disability Services Council.
The agreement authorizes funding for the Disability Services Board to hire local staff. See Attachment A for
examples of duties to be performed by local DSB staff. These General Fund dollars are not intended to supplant local
government funding for staff, but rather to supplement local funds in order to enhance the ability of the DSB to meet
its Code mandated responsibilities.
These funds are to he used to hire staff to provide administrative support to the disahility services hoard.
Localities should adhere to proper Hiring Procedures and Conflict of Interest laws when filling these staff
support positions. For example. existing disahility services memhers may not he hired as local staff support
using these funds. The local government entity (Attachment B) will he the employer of record with the disahility
services hoard memhers providing supervision and evaluation of the employee.
It is anticipated that the funding for local government staff will reap the following results statewide:
. By the end of the first fiscal year, all cities and counties of Virginia will be represented by fully
functioning disability services boards. This will be measured against the boards' adherence to their
Code mandated responsibilities, as well as: board membership, meeting record, access of
Rehabilitative Services Incentive Fund (RSIF) grant funding, and visibility in their communities.
. The Commonwealth and each city and county will receive creditable information regarding the
needs of people with physical and sensory disabilities through the needs assessment process.
. Local and state government officials will have developed a greater understanding of, and
commitment to, the needs of people with physical and sensory disabilities.
4
,
. Performance measurements for DSB staff are as follows:
. Attend all DSB meetings (minimum of one meeting per quarter) and related activities.
. Prepare, disseminate and maintain agendas, minutes and other correspondence.
. Maintain and monitor the administrative budget.
. Maintain official records for the DSBs
. Administer and monitor the RSIF grants and ensure that the impact reports are completed and sent within
timeframe specified.
. Arrange sign language interpreters, CAN and/or CART services, and all other necessary
accommodations, for DSB meetings and hearings.
. Ensure DSB compliance with the Code of Virginia and DSB Establishment Guidelines.
. Provide ADA and disability information to DSB members, local elected officials and the public within
the localities served by the local DSB.
. Support DSB efforts to exchange information with other local boards regarding services and best
practices in the delivery of services to persons with physical and sensory disabilities.
. Other duties as directed by the local disability services board.
III. PERFORMANCE PERIOD:
The Memorandum is effective on the date that the last party signs the agreement and concludes on May 31,2003.
The agreement is automatically renewed each fiscal year for a 12-month period and concludes only upon termination
in writing by anyone of the three parties.
IV. MOU DOCUMENT A TION:
MOU documents shall consist of this signed MOU with attachments and any modifications to the MOU.
V. METHOD OF PAYMENT:
.
Funding for local DSB staff is based on performance, not reimbursement of actual expenses.
Payment will be made on a quarterly basis in four equal payments of $ , with the total not to
exceed $ . Quarterly payments will be made upon receipt of a report and documentation of
performance. This dollar amount is based on the number of cities or counties in the DSB area and
can be adjusted only at the beginning of a fiscal year.
Quarterly allotment of $_ will be released upon receipt of completed Attachment 'C', report and
backup documentation. Staff must submit a report, along with copies of all committee and DSB
meeting minutes, agendas, up-to-date membership roster and other activities that the DSB was
involved with during that quarter. DRS will advance the first quarter payment to the local
government upon receipt of letter requesting the advancement. Failure to oerform or to submit
required the Quarterlv documentation mav result in reoavment to DRS of the Quarterlv advance.
The employer of record is the local government entity, whether the DSB support staff is an internal
or contracted position. If the local government entity contracts out to an individual or organization
then that organization is not eligible for a Rehabilitative Services Incentive Fund grant.
No costs incurred prior to the execution of the Memorandum of Understanding (all signatures
obtained) shall be eligible for reimbursement.
Quarterly reports are due as follows:
Quarter Report Due
1st
2"d
3'd
4th
.
.
.
.
5
V. MODIFICATIONS:
Changes or modifications may be made to the MOU based on the following need: changes of composition of
localities within the DSB, the selection of a new chairperson, or a change in funding allocation. Changes in
funding allocations can only be made at the beginning of the Jiscal year (July 1).
VI. CANCELLATION:
The Department of Rehabilitative Services reserves the right to cancel and temzinate this MOU. in part or in
whole, without penalty. upon 30 days written notice to the Disability Services Board.
VII. REPORTING:
The Disability Services Board shall submit a semi-annual evaluation report (Attachment D) to DRS on the progress
and results of this funding on January 30 and July 30 of each fiscal year.
VIII. SUBSEQUENT CONTRACTS:
The Local Government shall remain fully obligated under the provisions of this Memorandum of Understanding
not withstanding its designation of any subsequent or third parties for the undertaking of all or part of the
activities for which the DSB Administrative funding is being provided.
Any contractor or subcontractor which is not the local government shall comply with all lawful requirements of
the Local Government necessary to insure that the activities being provided under this Memorandum of
Understanding are consistent with the intent and in accordance with the Assurances and Certifications.
6
Attachment F
DSB Annual Report
To be completed by the Disability Services Board (DSB) Staff Support and or Chairperson. If
completed by Staff the DSB Chairperson is to review the report for accuracy, complete question 15,
and sign attachment C to acknowledge accuracy of reported information. This form must be
submitted for the 4th quarter only, via email to sheila.williams@drs.virqinia.qov and accompany the
Attachment C request for reimbursement.
DSB:
Your Name:
Date of Report:
Your role with DSB:
Overview
1) Most Significant Locallmpact(s) of this DSB over the last 3 years:
2) Additional supports that are needed by your DSB to better meet goals/code requirements:
€ More acceptance and assimilation in local gov'Vmore match funds from locality
€ More support from state (funds or technical assistance/training)
€ More clarification of code and policies related to DSBs (from DSC and/or state)
€ Other (Specify:
3) Per year, provide the average # of vacancies on board:_rrhe average # of members with
physical/ sensory disabilities on board rrhe average # of meetings with quorum:
DSB Visibilitv
4) List Councils and Boards on which your members act as the DSB representative for this
year:
5) List the occasions that your DSB supplied information and/or referral on local ADA issues
this year:
Needs Assessment Effort
6) Data collection methods used for upcoming needs assessment: (if applicable)
€ Census and other existing data collections incorporated
€ Focus groups/public hearings
€ Consumer surveys
€ DSB discussion and consensus building
€ Surveys or data requests to local agencies/businesses/civic groups
€ Other (speCify:
)
Venues for SharinCl Needs Assessment
8) Venues for sharing needs with State Government over last year: (e.g., letters, phone
communication, reports to state, state work groups such as DSC, VBPD, Olmstead, DRPT, etc.):_
7
-Any barriers to sharing info with state government? (Yes/No) Specify:
- How did state government use data?
9) Venues for sharing information with Local Government over last year:
-Any barriers to sharing info with local government: Yes/No (Specify:
- How did local government use data?
10) Venues for sharing information and collaborating with community human service agencies
last year:
-Any barriers to collaboration with human service agencies: Yes/No(Specify
- How did local agencies use data?
)
11) Venues for sharing info & collaborating with civic and business groups last year:
-Any Barriers to collaboration with civic/business groups: Yes/No (Specify:
- How did local civic/business groups use data?
The State DSB Office could help improve all communication/collaboration by:
13) List any other funds, grants, or resources that have been awarded, set-aside, or donated
for the work of your DSB over last yr:
14) Number and type of seed projects / pilots the DSB is working on or initiating:
Project:
Project:
Partners:
Partners:
15) What is your current staffing arrangement?
€
€
€
€
€
Part time independent employee
Part of a staff members time in a local agency (specify:
Part of several employees time in a local agency (specify:
Position made full time by adding local dollars
Other (specify: )
)
8
How would you rate your assimilation in the local governmental hierarchy on a 1 to 10 scale
with 1 being the lowest and 10 the highest:
Comments:
Please use this to add any other miscellaneous types of Board outputs that you wish share
that have not been cited in the above worksheet items such as:
€ Products (i.e. local resources guides, PSAs, other tools or resources)(Specify:
€ Community events, and/or provision/ arranging trainings. (Specify:
€ Other particular achievements or victories you wish to make known (Specify:
9
)
)
)
~~
_.":
.~--
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELlA R TIREE
Assistant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 37840-071607 authorizing the City
Manager's issuance and execution of additional amendments to the City's
contract with Walter, Robbs, Callahan & Pierce-Architects, lnc., P.A., d/b/a
Walter, Robbs, Callahan & Pierce Architects, P.A., for additional professional
services for the facade design and facility expansion of the Market Garage.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007.
Sincerely,
':M,~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Deborah J. Moses, Director, The Hotel Roanoke & Conference Center
Sharon T. Gentry, Purchasing Manager .
Philip Schrimer, PE, LS, City Engineer,
Charles M. Anderson, Architect II
p;[.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37840-071607.
A RESOLUTION authorizing the City Manager's issuance and execution of additional
Amendments to the City's contract with Walter, Robbs, Callahan & Pierce-Architects, Inc. P.A.,
d/b/a Walter, Robbs, Callahan & Pierce-Architects, P.A., for additional professional services for
the facade design and facility expansion of the Market Garage.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute such additional Amendments as may be necessary to the City's contract with Walter,
Robbs, Callahan & Pierce-Architects, Inc. P.A., d/b/a Walter, Robbs, Callahan & Pierce-
Architects, P.A., for additional professional services for the fa~ade design and facility expansion
of the Market Garage, all as more fully set forth in the City Manager's letter to this Council
dated July 16, 2007.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work, with an
increase in the amount of the contract and provided the total amount of such Amendments will
not exceed an additional $385,000, all as set forth in the above letter.
ATTEST:
~~.~
K:\Jvfy Documents\Susan Documents\Tegenkamp\Measures\2007\Walter Robbs Callahan Contract Amendments.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853~2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian j. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Amendments to Architectural-
Engineering Contract for Additional
Services for Fal;ade Design and Facility
Expansion Market Garage
Background:
At its meeting on November 6, 2006, City Council directed that a study be
undertaken to examine two issues related to the Market Garage parking facility.
The first issue involved the development of a design concept to replace the
building's original fal;ade and make it more compatible with a potential vertical
expansion of three floors for residential, commercial, or mixed-use occupancy.
The second issue to be examined involved the infil/ of the southeast corner of
the existing building footprint to permit the relocation of the main vehicular
entrance/exit to the deck and aI/ow for a vertical Six-story addition to create
approximately 70 additional parking spaces to meet the parking needs
anticipated with any upper floor expansion. A potential added component of
the study might involve the preparation of bid and construction documents
based on the final design scheme developed under the initial phase of the
study. . ,
Mayor Harris and Members of City Council
July 16, 2007
Page 2
Following proper advertisement and procurement procedures, the City selected
the consulting firm of Walter, Robbs, Callahan & Pierce Architects, P.A., d/b/a
Walter, Robbs, Callahan & Pierce Architects, P.A. (WRCP), Winston-Salem, North
Carolina, to perform the study. The City negotiated a fee of $68,500, including
reimbursable expenses, with the firm to furnish the required design services.
The consultant presented its findings to City Council at its meeting on July 2,
2007. Based on the consultant's recommendations, and the need to move
ahead with replacement of the fa<;:ade, Council directed that appropriate bid and
construction documents be prepared based on the final scheme developed
under the study. The City's contract with WRCP incorporates a "roll-over"
provision which allows for the firm to prepare construction documents and
provide other related professional services. Such a provision was included
because a specific scope of services tied to a final design scheme was unknown
at the time WRCP's contract was originally developed. Thus, the scope and
associated fees to provide any and all such additional services (to include
preparation of bid and construction documents, bid phase and construction
phase services, etc.) were subject to negotiations between the City and WRCP.
Subsequent to Council's directive of July 2, the City has negotiated an
additional scope of services to prepare construction documents and received a
lump sum fee proposal of $350,000 from WRCP to provide those documents, to
include reimbursable expenses. The consultant has advised that approximately
four months will be needed to complete its work and submit the final bid
document package.
The fee proposed for these additional services exceeds the greater of 25% of
the original contract amount or $50,000; therefore, in accordance with the City
Charter, City Council approval is needed to pay for such additional services
through additional amendments to the current contract. In addition to the
amount indicated above, a contingency amount of $35,000 is needed to cover
further items that might arise during the construction document phase.
Therefore, the total additional amount anticipated for this phase is $385,000.
Funding for this request is available in capital account project number 07-540-
8258, "Market Garage Repairs."
Mayor Harris and Members of City Council
July 16, 2007
Page 3
Recommended Action:
Authorize the City Manager to execute additional amendments, approved as to
form by the City Attorney, to the City's contract with Walter Robbs Callahan &
Pierce, Architects Inc, P.A., d/b/a Walter, Robbs, Callahan & Pierce Architects,
P.A. (WRCP), in the amount up to $385,000 for additional professional services
mentioned above. All services required during both the bid phase and
construction phase, for special inspections, to strengthen any structural
columns to support any upper floors added to the deck or for elevators or
stairways associated with such a vertical expansion, and other similar and
necessary services will be addressed and negotiated as additional services
pending Council's directive to proceed with those phases of the work.
Darlene L. Bu
City Manager
DLB:CA:sm
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Stephanie M. Moon, City Clerk
Charles M. Anderson, Architect II
James Grigsby, Assistant City Manager for Operations
Debbie Moses, Hotel Roanoke Conference Center Director
Sherman M. Stovall, Director of Management and Budget
Sharon Gentry, Purchasing Manager
CM07-0111
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16,
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CITy.oF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R lYREE
Assistant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37841-071607 authorizing the proper
City officials to extend the agreement between the City and eventzone.org
("EventZone"), anon-profit corporation organized under Section 501 (c), United
States Internal Revenue Code, pertaining to the conducting of special events
and festivals by EventZone in the City of Roanoke.
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
M.~M/
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Steven C. Buschor, Director, Parks and Recreation
t\
51~~1
IN THp COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2007.
No. 37841-071607.
AN ORDINANCE authorizing the proper City officials to extend the Agreement between the
City and eventzone.org ("Event Zone"), a non-profit corporation organized under Section SOl ( c) of
the United States Internal Revenue Code, pertaining to the conducting of special events and festivals
by Event Zone in the City of Roanoke, and dispensing with the second reading of this ordinance by
.
title.
BE IT ORDAINED by the Council of the City of Roanoke that:
I. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, Amendment
No.3 to the Agreement with Event Zone, extending the term of the present Agreement from July I,
2007 until August 31, 2007, on the same terms and conditions as the expired contract, upon such
terms and conditions as more particularly set forth in the City Manager's letter dated July 16, 2007.
2. Pursuant to the provisions of S 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~
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m.~
City Clerk.
'.
O-Event Zone Contract Extension 7-16-07
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
fax: (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Mayor
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Event Zone Contract
Extension
Event Zone was created in 2003, when the Festival in the Park and the City
of Roanoke's Special Events Committee joined forces to form an
organization that would assure the continuation of quality festivals for
downtown Roanoke and provide a corporate umbrella that could assist in
growing these existing events. Event Zone is also charged with creating
new festivals, and facilitating and coordinating festivals and related
activities in Downtown Roanoke, which is defined as all areas bounded by
Williamson Road, 6th Street, S.W., the Roanoke Civic Center, and Rivers
Edge Park. The present Agreement between the City of Roanoke and Event
Zone has expired, and negotiations for the new contract have not been
finalized. As a means to continue the existing contractual relationship
with Event Zone until such time as a new agreement is finalized, a 60 day
extension is being requested.
Honorable Mayor and Members of Council
July 16, 2007
Page 2
Recommended Action (s):
Authorize the City Manager to execute the attached Amendment No.3,
extending the term of the present Agreement from July 1, 2007 until
August 31, 2007, on the same terms and conditions as the expired
contract; such amendment to be approved as to form by the City Attorney.
Respectfully submitted,
~
Darlene L. B cham
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Steve Buschor, Director of Parks and Recreation
CM07-00107
~
ROANOKE
AMENDMENT NO.3
This is Amendment No. 3 to Contract No. 6HAKS8 dated July 20, 2006 between the City of
Roanoke, Virginia, and eventzone.org (Event Zone). The date ofthis Amendment is June 26,2007.
This Amendment amends the above Contract as follows:
Paragraph 1, Term of the Agreement is hereby amended to read as follows:
The term of this Agreement shall be extended for a period of sixty (60) days from July 1 , 2007
until August 31,2007.
IN WITNESS WHEREOF, the parties agree to the above Amendment and hereby sign such Amendment
by their authorized representatives.
City of Roanoke, VA:
Event Zone
Bv:
Bv:
(Title)
AttestIWitness//Date
Typed or Printed Name and Title
AttestlWitness/Date
City Attorney (Approved as to Form)/Date
Appropriation and Availability of Funds
Required for this Contract Amendment
Certified
N/A
City Attorney (Approved as to Execution)/Date
Director of Finance/Date
<P~
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R lYREE
Assistant Deputy City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No.3 7842-071607 transferring funds
from the Debt Service Contingency for the William Fleming High School project,
and amending and reordaining certain sections of the 2007-2008 School and
School Capital Projects Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 1314S,
Roanoke, Virginia 24031
Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools
t>~ <:;
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37842-071607.
AN ORDINANCE to transfer funding from the debt service contingency for the
William Fleming High School project, amending and reordaining certain sections of the
2007-2008 School and School Capital Projects Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 School and School Capital Projects Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as follows:
School Fund
Appropriations
Interest
Transfer to School Capital Projects Fund
30-066-7700-0902
30-066-7700-9531
$ (750,000)
750,000
School Capital Proiects Fund
Appropriations
Construction - Structures
Revenues
Transfer from School Fund
31-065-6070-9060
750,000
31-110-1234-1127
750,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
".
ATTEST:
~M,~
City Clerk.
CITY OF ROANOKE
SCHOOL BOARD
P.O. Box 13145, ROANOKE VA 24031.540-853-2381. FAX 540-853-2951
)YT]:)
July 16, 2007
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on July 10
the Board respectfully requests City Council to transfer $750,000 from the
FY2007-08 Debt Service Reserve and appropriate the funds to provide for a
portion of the cost of construction for the new William Fleming High School.
The School Board thanks you for your approval of this request.
Sincerely,
~~
Cind~oulton, Clerk
re
cc:
Mr. David B. Carson
Dr. Richard W. Layman
Mr. William C. Wingfield
Dr. Richard C. Patterson
Ms. Darlene L. Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mrs. Ann H. Shawver
Ms. Lori Van Curen (with
accounting details)
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ullll_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesse_hall@ci.roanoke.va.us
July J 6, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian j. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: School Board Appropriation Request
As a result of official School Board action at its meeting on July 10, 2007, the Board has
respectfully requested that City Council transfer $750,000 from the FY2007-08 Debt
Service Reserve and appropriate the funds to provide for a portion of the cost of
construction for the new William Fleming High School.
This transfer of cash funding will bring the project budget to a total of $57 million with
general obligation bond and literary loan funding comprising the majority at $56.25
million. The City and Schools will each support half of the total cost of the project.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined above.
Sincerely,
q~A,Hr:JI
Jesse A. Hall
Director of Finance
JAH:ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools
CITY OF ROANOKE
SCHOOL BOARD
P.O. Box 13145, ROANOKE VA 24031 .540-853-2381 . FAX 540-853-2951
CITY CLERK'fJ7 JUl10 RM08:34
July 16, 2007
Ms. Stephanie Moon, CMC
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Ms. Moon:
The attached appropriation requests should be included on City
Council's July 16 agenda.
Thank you for your assistance.
Sincerely,
~~
Cindy H-joulton, Clerk
re
Ene.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2 I 5 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELIA R TIREE
Assistant Deputy City Clerk
July 18, 2007
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 37843-071607 appropriating
funds from the Commonwealth government, as well as donations, to support
various school grants and programs, and amending and reordaining certain
sections of the 2007-2008 School Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
i'n.YY\DN\I
~. c:.~
Stephanie M_ Moon, CMC .
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Office of Management and Budget
Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools
rI')
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37843-071607.
AN ORDINANCE to appropriate funding from the Commonwealth government, as
..'...""T--r
well as donations, to support various scho-~(grants and programs, amending and
reordaining certain sections of the 2007-2008 School Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 School Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Travel
Supplies
Textbooks
Teacher Training
Social Security
Mentor
Social Security
Travel
Supplies
30-062-6619-0554-6106
30-062-6619-0614-6106
30-062 -6621-0613-6000
30-062-6918-0129-6100
30-062-6918-0201-6100
30-063-6620-0129-6100
30-063-6620-0201-6100
30-063-6620-0554-6100
30-063-6620-0614-6100
$ 1,000
5,000
950
1,931
148
6,130
470
500
400
Revenues
Donations
Donations
State Grant Receipts
Donations
30-062 -6619-1103
30-062-6621-1103
30-062-6918-1100
30-063-6620-1103
$ 6,000
950
2,079
7,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
.. m. hA O(hv.
City Clerk. .. c: .
CITY OF ROANOKE
SCHOOL BOARD
P.O. Box 13145, ROANOKE VA 24031.540-853-2381. FAX 540-853-2951
July 16, 2007
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on July 10 the
Board respectfully requests City Council to appropriate the following funds:
. $2,079.00 for the William Fleming High School NGA Honors Schools Program
to provide scholarship funds for two teachers to attend the Advanced
Placement Teacher Training Course. This continuing program is one
hundred percent reimbursed by State funds.
. $950.00 for the Foundation for Roanoke Valley Grant to support the
educational needs of the School Board. This new program is supported by a
donation.
. $7,500.00 for the Edgar A. Thurman Charitable Foundation for Children to
provide services to needy and necessitous children as part of a Homeless
Student Program. This continuing program is supported by a donation.
. $6,000.00 for the Physh Ed National Fishing and Boating Education Grants
initiative to utilize funds from the Future Fisherman Foundation to
incorporate fishing and boating in the high school physical education
curriculum. This new program is supported by a donation.
The School Board thanks you for your approval of the appropriation
requests.
Sincerely,
c~::::::
re
cc:
Mr. David B. Carson
Dr. Richard W. Layman
Mr. William C. Wingfield
Dr. Richard C. Patterson
Ms. Darlene L. Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mrs. Ann H. Shawver
Ms. Lori Van Curen (with
accounting details)
~. <i.'\~{")n',.
II.'
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..', .,..
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CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawvcr@ci.roanokc.va.us
JESSE A. HALL
Director of Finance
email: jessc_hall@ci.roanoke.va.us
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian j. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: School Board Appropriation Request
As a result of official School Board action at its meeting on July 10, 2007, the Board has
respectfully requested that City Council appropriate the following funds:
. $2,079 for the William Fleming High School NGA Honors Schools Program to
provide scholarship funds for two teachers to attend the Advanced Placement
Teacher Training Course. This continuing program is one hundred percent
reimbursed by State funds.
. $9S0 for the Foundation for Roanoke Valley Grant to support the educational
needs of the School Board. This new program is supported by a donation.
. $7,SOO for the Edgar A. Thurman Charitable Foundation for Children to provide
services to needy and necessitous children as part of a Homeless Student Program.
This continuing program is supported by a donation.
. $6,000 for the Physh Ed National Fishing and Boating Education Grants initiative to
utilize funds from the Future Fisherman Foundation to incorporate fishing and
boating in the high school physical education curriculum. This new program is
supported by a donation.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined above.
Sincerely,
q~ A. Hafl
Jesse A. Hall
Director of Finance
JAH:ca
Honorable Mayor and Members of Council
July 16, 2007
Pag e 2
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Richard W. Layman, Chief Academic Officer, Roanoke City Public Schools
<fi~
..Jl'~~"~.
. I.a,.:
..... -'. ~-
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1S36
Telephone, (540) 853-2541
Fa" (S40) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Assistant City Clerk
STEPHANIE M. MOON, CMC
Acting City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
July 18, 2007
Mr. Nathan L. Harper
1901 Warrington Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Harper:
At a regular meeting of the Council of the City of Roanoke held on Monday,
July 16, 2007, you were appointed as a member of the Roanoke Arts
Commission for a term ending June 30, 2010.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you pe provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:\oath and leaving service\Arts Commission\Nathan L Harper oath.doc
Mr. Nathan L. Harper
July 18, 2007
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of ,
the Roanoke Arts Commission.
Sincerely,
h1,~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Wyona M. Lynch-McWhite, Chair, Roanoke Arts Commission, 2012 Berkley
Avenue, S. W., Roanoke, Virginia 24015
Susan Jennings, Public Arts Coordinator
Wanda McGill, Secretary, Roanoke Arts Commission
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
K:\oath and leaving service\Arts Commission\Nathan L Harper oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixteenth day of July 2007,
NATHAN L. HARPER was appointed as a member of the Roanoke Arts
Commission for a term ending June 30, 2010.
Given under my hand and the Seal of the City of Roanoke this eighteenth
day of July 2007.
, ht,~
City Clerk
K:\oath and leaving service\Arts Commission\Nathan L Harper oath. doc
@S~
-
.~,.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1S36
Telephone: (540) 853-2541
Fa" (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 18, 2007
Ms. Tanisha J. Nash
2739 Kirkland Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Nash:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, July 16, 2007, you were appointed as a member of the Parks and
Recreation Advisory Board for a term ending March 31, 2010.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
K;\oath and leaving service\Parks and Rec\Tanisha J Nash oath 07.doc
Ms. Tanisha J. Nash
July 18, 2007
Pag e 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Parks and
Recreation Advisory Board.
Sincerely,
rn,~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Carl H. Kopitzke, Chair, Parks and Recreation Advisory Board,
2314 Martin Lane, S. W., Roanoke, Virginia 24015
Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
K:\oath and leaving service\Parks and Rec\Tanisha J Nash oath 07.doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixteenth day of July 2007,
TANISHA J. NASH was appointed as a member of the Parks and Recreation
Advisory Board for a term ending March 31, 2010.
Given under my hand and the Seal of the City of Roanoke eighteenth day
of July 2007.
City Clerk
K:\oath and leaving service\Parks and Rec\Tanisha J Nash oath 07.doc
019~
16,
"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELIA R TYREE
Assistant Deputv City Clerk
July 18, 2007
Stephen W. Lemon, Attorney
Martin, Hopkins & Lemon, PC
P. O. Box 13366
Roanoke, Virginia 24033
Dear Mr. Lemon:
I am enclosing copy of Ordinance No. 37844-071607 permanently vacating,
discontinuing and closing Spottswood Avenue, S. W., from its intersection with
Midvale Avenue, S. W., to its terminus.
The petitioner is required to record a certified copy of Ordinance No. 37844-
071607 with the Clerk of the Circuit Court; and also provide the Treasurer of
the City of Roanoke with a certified check or cash, in the amount of $6,900.00,
as consideration, pursuant to Section 15.2-2008, Code of Virginia (1950), as
. amended, for the vacated right-of-way.
If the abovestated conditions have not been met within a period of 12 months
from the date of the adoption of Ordinance. No.3 7844-071607, such ordinance
shall be null and void with no further action by City Council being necessary.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
h1,~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
Stephen W. Lemon, Attorney
July 18, 2007
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Evelyn W. Powers, Treasurer
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, PE, LS, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
0.0-
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37844-071607.
AN ORDINANCE permanently vacating, discontinuing and closing a portion of a
certain street and a certain public right-of-way in the City of Roanoke, as more
particularly described hereinafter; and dispensing with the second reading by title of this
ordinance.
WHEREAS, Black Dog Properties, L.L.C., represented by Stephen Lemon,
Esquire, filed an application to the Council of the City of Roanoke, Virginia ("City
Council"), in accordance with' law, requesting City Council to permanently vacate,
discontinue and close a portion of a certain street and certain public right-of-way
r
described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 930-14, Code of the City of Roanoke (1979), as amended, and
after having conducted a public hearing on the matter, has made its recommendation to
Council;
WHEREAS, a public hearing was held on such application by City Council on
July 16, 2007, after due and timely notice thereof as required by 930-14, Code of the City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by
the requested closing of the subject public right-of-way have' been properly notified; and
Q.Black Dog Properties, L.LC. vacate, discontinue & close 7~16-07
WHEREAS, from all of the foregoing, City Council considers that no
inconvenience will result to any individual or to the public from permanently vacating,
discontinuing and closing such streets and certain public rights-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that the street and certain public right-of-way situate in the City of Roanoke,
Virginia, and more particularly described as follows:
Spottswood Avenue, S.W., from its intersection and Midvale Avenue, S.W., to its
terminus
be, and is hereby permanently vacated, discontinued and closed, and that all right and
interest of the public in and to the same be, and hereby is, released insofar as City
Council is empowered so to do with respect to the closed street and right-of-way,
reserving however, to the City of Roanoke and any utility company or public authority,
including, specifically, without limitation, providers to or for the public of cable
television, electricity, natural gas or telephone service, an easement for sanitary sewer
and water mains, television cable, electric wires, gas lines, telephone lines, and related
facilities that may now be located in or across such street and public right-of-way,
together with the right of ingress and egress for the maintenance or replacement of such
lines, mains or utilities, such right to include the right to remove, without the payment of
compensation or damages of any kind to the owner, any landscaping, fences, shrubbery,
structure or any other encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is undertaken; such easement
~,
or easements to terminate upon the later abandonment of use or permanent removal from
O.Black Dog Properties, LL.C. vacate, discontinue & close 7-16-07
the above-described street and public right-of-way of any such municipal installation or
other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court
for the City of Roanoke, a subdivision plat, with such plat combining all properties which
would otherwise dispose of the land within the right-of-way to be vacated in a manner
consistent with law, and retaining appropriate easements, together with the right of
ingress and egress over the same, for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of
the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where
deeds are recorded in such Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any
other parties in interest who may so request, as Grantees, and pay such fees and charges
as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that prior to receiving all required approvals of
the subdivision plat referenced in the previous paragraph, the applicant shall give to the
Treasurer for the City of Roanoke a certified check or cash in the amount of Six
Thousand nine hundred and Noll 00 ($6,900.00) as consideration pursuant to 915.2-2008,
Code of Virginia (1950), as amended, for the vacated right-of-way.
. O-Black Dog Properties, LL.C. vacate, discontinue & close 7-16-07
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of
this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke,
Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for
the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met
within a period of twelve (12) months from the date of the adoption of this ordinance,
\.
then such ordinance shall be null and void with no further action by City Council being
necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of S12 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
'm.~
Stephanie M. Moon, CMC
City Clerk.
O-Black Dog Properties, L.LC. vacate, discontinue & close 7-16-07
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov July 16, 2007
Architectural Review Board
Board of Zoning Appeals
P'.nn,"gCO"R'O~orable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly 1. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from Black Dog Properties, L.L.C., represented by
Stephen Lemon, Esq., to permanently vacate, discontinue
and close Spottswood Avenue, S.W., from its intersection
with Midvale Avenue, SW., to its terminus.
Planning Commission Recommendation:
Planning Commission public hearing was held on Thursday, June 21,2007. Bya
vote of 6-0 (Mr. Manetta absent), the Commission recommended that City
Council approve the applicant's request and vacate Spottswood Avenue, S.W.
Granting the applicant's request will further aid in the redevelopment and
expansion of their business establishment. The redevelopment of such sites is
encouraged in Vision 2001-2020, the City's Comprehensive Plan.
The closure should be subject to the conditions listed below and a sale price of
$6,900. The suggested price is fifty percent of the assessed rate of adjoining
properties. The reduced price is due to the presence of utility lines that will
require a public utility easement and limit the use of the property.
A. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and
record the plat with the Clerk of the Circuit Court for the City of
Roanoke. Said plat shall combine all properties which would
otherwise dispose of the land within the right of way to be
vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way,
including the right of ingress and egress.
Members of City Council
Page 2
July 16, 2007
B. Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of this
ordinance for recordation to the Clerk of the Circuit Court of
Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the Petitioner,
and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and
charges as are required by the Clerk to effect such recordation.
C. Upon recording a certified copy of this ordinance with the Clerk
of the Circuit Court of the City of Roanoke, Virginia, the
applicant shall file with the Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
D. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then said
ordinance shall be null and void with no further action by City
Council being necessary.
Respectfully submitted,
~
Henry Scholz, Chairman
Roanoke City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Attorney for the Applicant
. '.
-I, ,
Members of City Council
Page 3
July 16, 2007
Application Information
Request: Permanent Vacation, Discontinue and Closure of
Spottswood Avenue, S.W.
Owner/Applicant: Black Doq Properties, LLC
Representative: Stephen Lemon, Attornev
Citv Staff Person: Frederick Gusler
Site Address/Location: 902 8pottswood Avenue, S.W.
Adjacent Tax Nos_: 1221207,1221201,1221301
Site Area: 12,500 square feet
Existina Zonina: 1-1, Industrial District
Proposed Zonina: n/a
Existina Land Use: Improved street
Proposed Land Use: Expansion of business (Architectural Salvaqe)
Neighborhood Plan: Hurt Park/Mountain View/West End
Specified Future Land Industrial
Use:
Filing Date: Original Application: May 2, 2007
Background:
The right-of-way requested for vacation is an improved street that is
approximately 50 feet wide and extends to a dead end 250 feet to the northeast
from its intersection with Midvale Avenue, SW. Where it is now a dead end it
once intersected with Virginia Avenue, SW. The latter was vacated by the
applicant in 2002 and is now used for parking and outdoor storage/display.
The City owns the abutting properties, Official Tax Map No. 1221301, and Official
Tax Map No. 1221406, which is the Hannah Court residential complex. Both of
these properties were acquired by the City as part of the Roanoke River Flood
Reduction Project. At present, the City is in the process of relocating the tenants
of Hannah Court.
Considerations:
Surroundinq Zoninq and Land Use:
North
South
East
West
Zoning District
1-1, Industrial District
1-1, Industrial District
1-1, I ndustrial District
1-1, Industrial District
Members of City Council
Page 4
July 16, 2007
Compliance with the Zonina Ordinance:
The proposed vacation would be combined with the applicant's adjoining
property. The additional land will allow the applicant to expand their
establishment.
Conformity with the Comprehensive Plan and Neiahborhood Plan:
The request is consistent with the future land use plan of the Hurt Park/Mountain
View/West End Neighborhood Plan, and with the Economic Development goals
of Vision 2001-2020, in that it will allow for the expansion of an existing business
establishment.
Public Utilities
The area is served by public utilities. Staff received comments from Appalachian
Electric Power (AEP), Verizon, the Western Virginia Water Authority and
Roanoke Gas. AEP requested that a public utility easement remain in the right-
of-way. Verizon stated that it has a pole in the right-of-way and would need to
maintain a 15 foot easement. The Western Virginia Water Authority has a main
water line that runs underneath the eastern side of the subject street. Roanoke
Gas has a main line that extends from Memorial Avenue onto the applicant's
property in the former Virginia Avenue, under the western side of the subject
street and along Midvale Avenue near its intersection with Hannah Circle.
The presence of the water and gas lines necessitates that a public utility
easement be placed in the subject street if vacated. Due to these lines, no
structure could be built on the property. The subject street could still be used for
outdoor storage, which is permitted in the 1-1 District.
City Department Comments:
Staff received comments from the City Engineer, who stated that since the City's
plans for its property adjoining the right-of-way are as of now undecided, the City
should not support the application.
The City's Traffic Engineer stated no objections to the request. Spottswood
Avenue at present does not serve any other properties other than the applicant's.
Vision 2001-2020 recommends maintaining street connectivity. Since it is a dead
end street, no street connectivity will be impacted by the proposed vacation.
Public Comments:
None
Plannina Commission Work Session:
None
..
.
.xl;
. rJ~, 5.27'1-10
.,
APPLICATION
$'J"T."_~Lev ~:TION
Date:
To: Office of the City Clerk
Fourth Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Phone: (540) 853-2541 Fax: (540) 853-1145
All $1J1ii1ittfaf$;:mtrsHjef9pe.damli~ afJ re(J!.1ir.etMOCtlmf!!Jfatiof/ SliP a Clreek for the.fiting fee.
Application is hereby submitted for street or alley vacation for the property located at:
Location and description of street or alley to be closed: Spottswood Avenue. SW from
it--=: int-Arc:p,..t-inn t.rii-h ~i<JUillg Avenu~1' ~ta1 Tn it-c: t-prminllt!
Proposed use of vacated street or alley: The applicant proposes tn us.. thF'
property to be vacated (the ~ntiTP riQ'ht- nr w;:ty nr ~rnt-t-~w,."nn llu9.)
in combination with its adjoining prop..rty I~ax Map 1771701
and 12212071 to create an economica1lv viable parcel which
may expand its prOductive use.
. .' .. '.' -' . '.
NameofApp'ljcanflC~ctPersan: Black Doa Prnp..rt'ip" T. I. (" I 1'ltF'phF'n I.PInon Esq.
Mailing.Address: clp Stephen W. Lemon. ESQ. Martin. Hopkins & Lemon. PC
p,O. Box 13366; Roanoke, VirQinia 24033
Telepl1lone:(549 982.,.1000. Fa):: (;4G. qR7-7fl1 <; . .E.mail: <:wlpmo,.,lilmart; nhopld '\s nd
lemon. com
Applicant(s) signattlre(s):
Black Dog Properties,
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
STEPHEN W. LEMON
PO BOX 13366
MARTIN HOPKINS & LEM
ROANOKE VA 24033
.YTD
REFERENCE, 80094105
10356461
06/29 07/06
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;: ~.... NOTARY "'~-:'
:: J.;; .. PUBLIC '. ':ll ~
g * f REG. #332964 ': * ~
: : MY COMMISSION: =
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[NOTICE OF PUBLIC.
. HEARING
The Council of the City of
I Roaryoke will hold a public
~hearlng on Monday, July 16,
12007, at 7:00 p.m., or as
soon thereafter as the
matter may be heard, in the
Council Chamber, fourth
floor, In the Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W.~
Roa.noke, Virginia, to
consider the following:
Reque~t from Black Dog
Properties, l l C
represented b}' Siephe'~
Lemon, Esquire, to
permanently vacate I
discontinue and close i
Spolt~woOd Avenue, S.W.,
from Itslnterseclion with
Midv.aleAvenue,S.w., to Its
termmus.
. A cPpy of the application'
IS avatlable for review in Ihe
Office of the City Clerk
Room 456, Noel C. Tayla;
MU,niclpar Building, 215
Church Avenue, S.W"
Roanoke, Virginia.
. .AII parties in interest and
citizens may'appearonthe
above date and be heard on
the matter. If you are a
person with a disability who
needs accommodatfons for
this hearing, please contact
the City Clerk's Office at
853-2541, before noon' on
the Thursday before the date
of Ihe hearing listed above.
GIVEN under my hand this
27th day of June, 2007.
Stephanie M. Moon, CMC
CilyClerk
NOTICE OF PUBLIC HEA
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
vif~~ia. Sworn and subscribed before me this
_~__day of July 2007. Witness my hand and
official seal.
y;,' ~
Notary Public
M~-!i;t!l~ e pires 1oJ:.~Lr201L----.
PUBLISHED ON,
(10356461)
TOTAL COST:
FILED ON,
304.72
07/06/07
- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized
Signature:
Billing Services Representative
91.. ,/
~t:J.wltr)
I~. ,/
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, July 16, 2007, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Black Dog Properties, L.L.C., represented by Stephen Lemon,
Esquire, to permanently vacate, discontinue and close Spottswood Avenue,
S.W., from its intersection with Midvale Avenue, S.W., to its terminus.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 27th day of
June
,2007.
Stephanie M. Moon, CMC
City Clerk.
CW,'"
, 'r', " :: ',.....;' ~
N-81ack Dog Properties, L.L.C. 7-16-07
Notice to Publisher:
. Publish in the Roanoke Times once on Friday, June 29, 2007 and July 6,2007.
Send affidavit to:
Stephanie M. Moon, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Stephen Lemon, Esquire
Martin, Hopkins & Lemon, PC
P.O. Box 13366
Roanoke, VA 24033
(540) 982-1000
_.....~.'''''.-;
. &\..~ -~
~~ -"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 4S6
Roanoke, Virgiuia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gl)V
SHEILA N. HARTMAN
Assistant City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
July 6, 2007
Stephen W. Lemon, Attorney
Martin, Hopkins & Lemon, PC
P. O. Box 13366
Roanoke, Virginia 24033
Dear Mr. Lemon:
Pursuant to provisions of Resolution No.2 5 523 adopted by the Council ofthe City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, July 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, R00m 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., on the request of Black Dog Properties, L.L.C., that
Spottswood Avenue, S. W., from its intersection with Midvale Avenue, S. W., to its
terminus, be permanently vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of public hearing. Please
review the document and if you have questions, you may contact Steven J. Talevi, .
Assistant City Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the
July 16 public hearing. Failure to appear could result in a deferral of the
matter until a later date.
J
Sincerely,
~tJ}.
. Sheila N. Hartman
Deputy City Clerk
SNH:ew
Enclosure
':Y{
bt~(Ptl1)
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July 16, 2007, at
7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Black Dog Properties, L.L.c., represented by Stephen Lemon,
Esquire, to permanently vacate, discontinue and close Spottswood Avenue,
S.W., from its intersection with Midvale Avenue, S.W., to its terminus.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs acconnnodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GWEN under my hand this 27th day of
June
,2007.
Stephanie M. Moon, CMC
City Clerk.
N-Rl::1r'k Dna Prnnprr.iPR. T..T..r.. 7-1'<;-117
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone, (540) 8S3-2541
Fax: (S40) 853-1145
E-mail: derk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 1, 2007
File #514
Henry Scholz, Chair
City Planning Commission
233S Broadway Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Scholz:
Pursuant to Section 36.1 :690(e), Code of the City of Roanoke (1979), as
amended, I am enclosing copy of an Application for Street Vacation received in
the City Clerk's Office on May 1, 2007, from Stephen W. Lemon, Attorney,
representing Black Dog Properties, L.L.C., requesting that the entire
right-of-way of Spottswood Avenue, S. W., from its intersection with Midvale
Avenue to its terminus, be vacated, discontinued and closed.
Sincerely,
~~~In. me
Stephanie M. Moon
City Clerk
SMM:ew
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
(w/o enclosure)
Stephen W. Lemon, Attorney, Martin, Hopkins & Lemon, PC,
P. O. Box 13366, Roanoke, Virginia 24033 (w/o enclosure)
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven j. Talevi, Assistant City Attorney
K:\REZONING AND STREETCLOSURE\R.ezoning 07\L-Atty & Adj Owners (SPllttw(lod Ave Midvale Bla.;kdug) (05-21-07) .doc
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APPL,ICATION
STBIiE'r" ALLEY "MATtON
"-..'.'-.,,---.-,. '-. - ----,- ',' '. -". . -. ". .-. .
'.. - .
Date:
To: Office of the City Clerk
Fourth Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Phone: (540) 853-2541 Fax: (540) 853-1145
All submittafSlntsst.l>>&fypfUf.anfl.;ndttd4 all re(yJiT:eddocumentatiolJ and a check for the-filing fee.
Application is hereby submitted for street or alley vacation for the property located at:
Location and description of street or alley to be closed: SpOttswood Avenue. SlY from
i ~c:: ; nt'pr~p,...t-; nn 'W'; t-h ~j ~'UT' 1 ~ Avenup- i St\l' t-n i t~ f-'l3rm; nile:
Proposed use of vacated street or alley: The applicant proPoses to u:: :~:
property to be vacated (the ent-ir.. riqht- of w"y of ~pn__"___" ~uo I
in combination with its a~jQin;nq propprt-y (~"y Map lJJ1Jnl
and 12212071 to create an economica11v viable parcp1 which
may expand its productive use.
Name of ApP'licantlCcmtact Person: Black Doa PropPrt- i p,;. r. T. ~ / St.'phpn T.pmon Esq.
Mailing Address: c/o Stephen lY. Lemon. ESQ. Martin. Hopkins & Lemon. PC
P;O. Box 13366, Roanoke. Virainia 24033
Tefephone:(54' 982-1000
.
Fax: (;4Q 9RJ_::>nl <;
E~majJ; ~wl Amnn8m;Jr#- i nhnrki r'lS nd
lemon. com
App/icant{s) signature(s):
Black Dog Properties, L.L.C.
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EXHIBIT 2
ADJOINING PROPERTY OWNERS LISTING:
OWNER'S NAME: Roanoke City, Virginia
ADDRESS OF PROPERTY: 902 Spottswood Avenue, SW, Roanoke, Virginia
TAX NUMBER: 1221301
fi
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanoke\'a.go,'
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deput}' City Clerk
July 6, 2007
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of Council:
Pursuant to provisions of Resolution No.2 5 523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, or other instructions by the Council, the
following matters have been advertised for public hearing on Monday, July 16,
2007, at 7:00 p.m., in the City Council Chamber:
1) Request of Black Dog Properties, L.L.C., represented by Stephen W. Lemon,
Attorney, that Spottswood Avenue,S. W., from its intersection with Midvale
Avenue, S. W., to its terminus, be permanently vacated, discontinued and closed.
2) Amendment of Vision 2001-2020, the City's comprehensive plan to include
the Parks and Recreation Comprehensive Master Plan Update, Draft Report,
Investing in the Community's Vision, dated April 2007.
3) Proposal of the City of Roanoke to grant an easement over City-owned
property located along the Roanoke River and along Bennington Street to
Appalachian Power Company for the purpose of stabilizing poles with guy wires.
4) Proposal of the City of Roanoke to exchange 1.20 acres of City-owned land
for a like parcel of land owned by the Roanoke Regional Airport Commission in
connection with the new Police Academy Facility.
The Honorable Mayor and Members
of the Roanoke City Council
July 6, 2007
Page 2
Please let me know if you would like to receive a copy of any of the City Planning
Commission reports.
Sincerely,
~{ "ll
. Sheila N. Hartman
Deputy City Clerk
SNH:ew
pc: Henry Scholz, Chair, Roanoke City Planning Commission, 2335 Broadway
Avenue, S. W., Roanoke, Virginia 24014
Darlene L. Burcham, City Manager
Susan 5. Lower, Director, Real Estate Valuation
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC '
City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear,Ms. Burcham:
SHEILA N. HARTMAN
Deputy City Clerk
CECEUA R. lYREE
Assistant Deputy City Clerk
I am attaching copy of Ordinance No. 37845-071607 amending Vision 2001-
2020, the City's Comprehensive Plan, to include the Parks and Recreation
Comprehensive Master Plan Update, Investing in the Community's Vision dated
June 2007.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
>'
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community'
Development
Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, PE, LS, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Steven C. Buschor, Director, Parks and Recreation
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of July, 2007.
No. 37845-071607.
AN ORDINANCE amending Vision 2001-2020, the City's Comprehensive Plan,
to include the Parks. and Recreation Comprehensive Master Plan Update, Investing in the
Community's Vision, dated June 2007; and dispensing with the second reading by title of
this ordinance.
WHEREAS, on June 21, 2007, the Parks and Recreation Comprehensive Master
Plan Update, Investing in the Community's Vision, dated June 2007 (the "Plan"), was
presented to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on that date and
recommended adoption of the Plan and amendment of Vision 2001-2020, the City's
Comprehensive Plan, to include such Plan; and
WHEREAS, iIi accordance with the provisions of S 15.2-2204, Code of Virginia
(1950), as amended, a public hearing was held before this Council on Monday, July 16,
2007, on the proposed Plan, at which hearing all citizens so desiring were given an
opportunity to be heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That this Council hereby approves the Parks and Recreation
Comprehensive Master Plan Update" Investing in the Community's Vision, dated June
2007, and amends Vision 2001 - 2020, the City's Comprehensive Plan, to include the
Parks and Recreation Comprehensive Master Plan Update, Investing in the Community's
O~Amend Vision - Parks & Rec 7-16-07
Vision, dated June 2007, as an element thereof.
2. That the City Clerk is directed to forthwith transmit attested copies of this
ordinance to the City Planning Commission.
3. Pursuant to the provisions of 912 of the City Charter, the second reading
. of this ordinance by title is hereby dispensed with.
ATTEST:
~~.~~
City Clerk.
O-Amend Vision - Parks & Rec 7-16-07
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 8S3-1730 Fax: (S40) 8S3-1230
E-mail: planning@roanokeva.gov
July 16, 2007
Architectural Review Board
Board of Zoning App~als
Planning Commission
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Amendment of Vision 2001-2020, the City's comprehensive plan,
to include the Parks and Recreation Master Plan Update.
Planning Commission Public Hearing/Recommendation:
Planning Commission public hearing was held on Thursday, July 21,2007.
Presentation was made by Leon Younger of PROS Consulting. Carl Kopitzke,
Chairman of the Parks and Recreation Advisory Committee, and Liz Belcher, Roanoke
Valley Greenways Coordinator, appeared in support of the plan. By a vote of 6-0 (Mr.
Manetta absent), the Commission recommended that City Council approve the
amendment of Vision 2001-2020 to include the Parks and Recreation Master Plan
Update.
Background:
PROS Consulting, LLC was awarded a contract in 2006 to work with the City of
Roanoke's Parks & Recreation Department to develop an update to the City's Parks
and Recreation Master Plan. The consultant worked with staff to develop the plan
update based on a series of public workshops, meetings with specific stakeholders and
data from surveys of City residents. The bulk of the public input occurred in 2006.
Considerations:
. . .'
The overall goal of the plan update is to provide a current evaluation of parks and
recreation needs across the City and develop actions to address those needs. The
plan prioritizes needs based on citizen input, a needs assessment, comparison of
current facilities in Roanoke to recognized bench marks, and an evaluation of needs
based on geographic area of the City.
The Master Plan Update includes identification of issues for the following categories:
1. Land issues
a. Landscaping included as a major element of maintenance efforts.
b. Additional neighborhood parks and special use areas.
c. Lack of adequate number of competition sports fields.
d. Limited indoor programmable recreation space.
e. Absence of off-leash areas (dog parks).
f. Finish the greenway and trail system.
g. Park infrastructure improvements have not met citizen's expectations.
h. Evaluate downtown parks, plazas, and green spaces to incorporate
elements for those living and moving downtown.
i. Updated plans for key parks.
j. Plant more trees to cool the City and meet canopy goal of 40%.
k. Complete the River Edge, Reserve Avenue, and Roanoke River Park as a
signature facility.
I. Restrooms in parks need to be updated.
m. All weather turf fields are needed to support the level of play.
n. Maintenance of parks and athletic fields needs continual improvement.
o. Identify and divest unused, unneeded park land.
p. Improve Mill Mountain as a destination park site.
2. Recreation facilities and programs:
a. Facilities are old, outdated and are not functional for recreational
programs.
b. Develop indoor recreation centers and pools that are attractions.
c. Need signature recreation facilities.
d. Need a competition pool for the region.
e. Need affordable facilities and programs.
f. Need more youth athletic facilities.
g. Need true public indoor space for a host of different programs.
h. Self supporting facilities that are fee supported are desired.
i. Amphitheatre is desired.
j. Recreation Centers are not distributed well within the community.
k. More gymnasiums and use time is needed.
3. Recreation programs:
a. More programs for teens, families, seniors, and therapeutic citizens.
b. Facilities to support community events are needed.
c. New community events are needed.
d. Need to provide adequate space for core recreation programs versus
utilizing inadequate, dysfunctional spaces.
e. A wider diversity of programs is needed.
4. System-wide considerations:
a. Better marketing and communication of the programs.
b. Provide an accurate calendar of events is needed in the City.
c. Strong City leadership is needed to make parks and recreation facilities
and services a priority.
d. A regional approach to park and recreation management is needed.
e. Stronger park and recreation advocacy is needed in the city.
f. More partnering with other service providers is needed.
g. Limit duplication of resources in the region.
h. Middle school kids drop out of sports and there is no recreation
alternative.
The plan then identifies specific recommendations to address the identified issues for
land, recreation facilities and recreation programs as well as recommendations to
address needs through the City's capital Improvement Program (CIP) and to address
other system and management issues.
Recommendation:
Bya vote of 6-0, the Planning Commission recommended approval of the Parks &
Recreation Master Plan Update as a component of Vision 2001-2020.
Respectfully submitted,
~~
Henry Scholz, Chairman
Roanoke City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven Buschor, Manager, Parks and Recreation
.'
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA
This 21st day of June, 2007
A RESOLUTION recommending the adoption of the "Parks and Recreation
Department, Master Plan Update, Investing in the Community's Vision" as an element of
the City's Comprehensive Plan.
WHEREAS, a series of public workshops and meetings with specific
stakeholders have been held and data from surveys of City residents has been
collected;
WHEREAS, the "Parks and Recreation Department, Master Plan Update,
Investing in the Community's Vision" has been reviewed by the City of Roanoke
Planning Commission; and
WHEREAS, the "Parks and Recreation Department, Master Plan Update,
Investing in the Community's Vision" has been advertised in accordance with Section
15.2-2204 of the Code of Virginia (1950), as amended, and pursuant to that notice, a
public hearing was held on June 21,2007, at which all persons having an interest in the
matter were given a chance to be heard.
BE IT RESOLVED by the Planning Commission of the City of Roanoke that it
recommends to City Council that the "Parks and Recreation Department, Master Plan
Update, Investing in the Community's Vision" be adopted as an element of the City's
Comprehensive Plan, and that by signature of its Chairman below, the Planning
Commission hereby certifies the attached copy of the plan to City Council.
ATTEST:
Chairman
The Roanoke Times
Roanoke, Virginia
Affidavit of publication
The Roanoke Times
-----------~--------------------------------------+----------------~-------
STEPHANIE M. MOON
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG.
ROANOKE VA 24011
.~, _ YTC
REFERENCE, 32143302
10356542
NOTICE OF PUBLIC HEA
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
v;t%i.r inia. Sworn and subscribed before me this
_ ~day of July 2007. Witness my hand and
of icial seal
y;-. ~
Notary Public
My P~~~if/f i res ~J12DJ1-_____.
PUBLISHED ON,
06/29 07/06
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ff .... PUBLIC ....~~
= *: REG. #332964: :
: C'>: MY COMMISSION : * =
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.... .....
-(:7,' .,ff.
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TOTAL
FILED
COST,
ON:
439.50
07/06/07
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NonCE OF PUBLIC
HEARING .
I The Council of the City of
IRoa~oke will hold a publlc
;heanng on Monday July 16
.2007, at 7:00 P.m" or as
soon thereafter as the
matter.may be neard,in the
Coun~I! Chamber, fourth
floor: I.n the Noel C. Taylor
MunIcIpal BUilding, 215
Church Avenue, S.W.,
Roa,noke; Virg.inla, to
conSider the foltowing:
Amendment of VIsIon
2001-2020, the City'S
comprehensive plan to
include the Parks and
Recreation ComprehensIve
Master Plan Update
I~v~sting in the Community's
VIsIon, dated June, 2007.
T.he Mas!,er Plan Update
( Update) describes the
melhodology for the Update
as welJ as the benChmarks
used and trends within the
parks and recreatIon
jnd~stry. The Update
prOVides strategic direction
Including sp,eclflc obJeetives
and capita I project
rec~mmendations to be
achieved by .2016, and
r~c~mmends Improving the
Cltys greenways and trails
parks, and upgrading th~
CIt.Y'.s exIsting Sports
faCilitIes, as well as adding
needed programs and
recreational facilities
C.onsideration Is also being
given to regional cOoperation
and partnerships to address
these and otheroperalfonal
and recreational goars.
A c.opy of the application
Isa~allableforreviewin the
OffIce of the City Clerk
ROOf!! ,456, Noel C. Taylor
Municipal BUilding, 215
Church Avenue, S.W
Roanoke, VirginIa.
,AU parties in interest and
citIzens may appear on the
above date and be heard on
the mat~er. If you are a
person With a disabHitywho
n~eds accommodations for
thiS h~arlng, please contact
the CIty Clerk's Office at
853-2541, before noon' on
the Thursday before the date
of. the hearingUsted above I
GIVEN under my hand thlSI
27th day of June, 2007.
City Clerk.
(10356542)
j
---------------------------------------------------+------------------------
Authorized~? .\/\ i; f lit ,I fJ!-j.-h 1'1\
Slgnature: I ~\L'AL\.. Uv ~\1'il.A..A '
--I - -- -- ~----~-----
Billing Services Representative
c6<\ II
jlv~q,~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July ]6, 2007, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 2]5 Church Avenue, S. W., Roanoke, Virginia, to consider
the following:
Amendment of Vision 200] -2020, the City's comprehensive plan, to include
the Parks and Recreation Comprehensive Master Plan Update, Investing in
the Community's Vision, dated June, 2007. The Master Plan Update
("Update") describes the methodology for the Update as well as the
benchmarks used and trends within the parks and recreation industry. The
Update provides strategic direction, including specific objectives and capital
project recommendations to be achieved by 20]6, and recommends
improving the City's greenways and trails, parks, and upgrading the City's
existing sports facilities, as well as adding needed programs and recreational
facilities. Consideration is also being given to regional cooperation and
partnerships to address these and other operational and recreational goals.
A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
] fyou are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-254], before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 27th day of June
,2007.
City Clerk.
CIlJ ,:-" . r
N-Parks & Rec - City'S Compreh Plan 7-16-07
Notice to Publisher:
Publish in the Roanoke Times once on Friday, June 29, 2007 and July 6, 2007.
Send bill and affidavit to:
Stephanie M. Moon, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
NOTICE:
DUE TO LARGE VOLUME, THE PARKS AND RECREATION DEPARTMENT
MASTER PLAN UPDATE DRAFT REPORT, CAN BE VIEWED ON FILE IN
THE CITY CLERK'S OFFICE.
~~
_.~~'"
.~.), .'#f
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R lYREE
AssIstant Deputy City Clerk
July 18, 2007
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 37846-071607 authorizing conveyance of
easements and rights-of-way for span guys over City-owned property, identified
as Official Tax Nos. 4340102 and 4350701, which shall run in a northwesterly
direction from Appalachian Power Company's existing poles numbered 471-56,
471-55 and 471-62 on Bennington Street, S. E., crossing the Roanoke River, in
order to provide for additional support structures and related cables and wires,
upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 16, 2007, and is in full force
and effect upon its passage.
Sincerely,
M.~~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
Darlene L. Burcham
July 18,2007
Page 2
pc: R. Brian Townsend, Assistant City Manager for Community Development
. Susan S. Lower, Director, Real Estate Valuation
Martha P. Franklin, Secretary, City Planning Commission
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Brian K. Brown, Economic Development Administrator
WL--
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of July, 2007.
No. 37846-071607.
AN ORDINANCE authorizing the conveyance of easements and right-of-ways for span guys
over City-owned property identified by Official Tax Map Nos. 4340102 and 4350701, which shall
run in a northwesterly direction from Appalachian Power Company's existing poles numbered 471-
56,471-55 and 471-62 on Bennington Street, S.E., crossing the Roanoke River, in order to provide
for additional support structures and related cables and wires, upon certain terms and conditions; and
dispensing with the second reading by title of this ordinance.
WHEREAS, a public hearing was held on July 16, 2007, pursuant to ~S15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on such conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
I. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in form approved by the City Attorney, the necessary documents conveying easements
and right-of-ways for span guys over City-owned property identified by Official Tax Map Nos.
4340102 and 4350701, which shall run in a northwesterly direction from Appalachian Power
Company's existing poles numbered 471-56, 471-55 and 471-62 on Bennington Street, S.E., crossing
the Roanoke River, in order to provide for additional support structures and related cables and wires,
as more particularly set forth in the July 16, 2007, letter of the City Manager to this CounciL
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
'!
ATTEST:
~M.~~
Q-APeD Easement -guy wires-Bennington St., SE (Roanoke River)
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokcva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request of Appalachian Power
Company for Easement on City Owned
Property - #4340102 and 4350701
American Electric Power, doing business in Virginia as Appalachian Power
Company, has requested a variable dimension easement ranging from 10' to
11' in width and 10' to 193' in length across city-owned property, identified by
Tax Map Nos. 4340102 and 4350701, which are located along the Roanoke
River along Bennington Street. The easement is needed to stabilize power poles
with guy wires, as shown on Drawing Nos. E-CAR-2A, E-CAR-2B, and E-CAR-3 in
Attachments #1, #2, and #3.
Recommended Action:
Following a public hearing, authorize the City Manager to execute the
appropriate documents granting an above-ground utility easement as described
above to Appalachian Power Company, approved as to form by the City
Attorney.
Respectively submitted,
Darlene L. Bur
City Manager
DLB/LSB
Attachments
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Acting Assistant City Manager
Brian K. Brown, Economic Development Administrator
.. ....'..
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CM07-00100
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RIGHT OF WAY AND EASEMENT
CilY of Roanoke
215 Chun:h Ave, SW Room 350
Roanoke, VA 240 II
Eas. No.: TI.N150:00471 RlW Map No.: 2902
Prop. No.: 2 & 3
tine: Campbell Ave~Roanoke
THIS RIGHT OF WA Y AND EASEMENT, made Ihis 251h day of April, 2007, by and between
the CITY OF ROANOKE, a municipal cOlpOralion organized and exisling nnder Ille laws of the
Commonwealth of Virginia, hcrein culled "CiIY", und APPALACIUAN POWER COMI'ANY. whose
business address is One Riv"'TSide 1'lll7.a, Columbus, 011 42315, u Virginia corporalion, hercin called
"AppalaehiUll" .
WITNESSETH:
That for and in consideration of the slim ofOnc and 001100 Dollar ($1.00), cash in hand paid to
CITY by Appalachian, the receipt whereof is hereby acknowledged, CITY hereby grants, conveys and
warrants to Appalachian, its successors. assigns, lessees and tenants, a right of way and easement, herein
called "Easement". for a span guy as shown on the tttulched ll1rcc drawings; together- with the right to cur,
trim and/or otherwise comrol at))' trees, overhanging limbs or branches. bnJ$h. shrob~, undergrowth. of
,\'hatcycr size. (including those that are dead. diseased, weak, or leaning), on said lands that may endanger
Ihe safely of the guy wires construeled adjacent [herelo in, un, over, Ihrough and across the folluwing
described lands of the Gmnlors siluated in Roanoke. Virginia,
And is knnw as Tax Pareel No, 4340102 and 4350701 in Ihe City of Roanoke.
These casements extends in a northwesterly direction from Appalachian's existing poles numbered
471-56,471-55 and 471-62 onllennington Street SE, crossing Ihe Rl'anl'ke River as shown nn the attached
drawings numbered E.CAR.2A, E-CAR-2B and E-CAR-3,
NOTICE TO LANDOWNER: You arc conveying I'ights to a public service eOlpOration. A public service
cOlpOration may have the right 10 obrain some or all of these rights through exercise of eminent domain. Tl'
the exlent that an)' of the rights being conveyed are not subjecl 10 eminent domain. you have the right to
choose nolto convey those righls and you could nl't be compelled to do so, You have the right to negotiate
compensation for any rights thal you are voluntarily conveying.
IN WITNESS WHEREOF, the parties heretu ha\'e callsed Iheir resp..'Ctive nallles to be signed
hereto all as of Ihe day and year first hereinhcli,re written,
CITY OF ROANOKE, VIRGINIA
By:
115:_.._______.
TIIL~ INS'rRu~n;N'"1' IJlu:r,\ltED DV AI>PAJ.ACfIIAN I'OWJ<;R CO.. Ooe- Riverside Piau. Columbus. 0" 4321~
)
)ToWit:
STAn: OF
CITY/COUNTY OF
The foregoing inSlrument was ac.knowledgcd before me this ,~__ d3Y of . 2007.
by , of lhe City of Roanoke, a municipal corporation,
on behalf of the corporntion.
Notary Public
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EAS NO.: TLN150:00471
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+----------------------~-
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........'~~ ..........'7~ "...
~~.... NOTARY"'~-_
: ... PUBLIC ". ~ ~
= *: REG. #332964 : ~ :
: C">: MY COMMISSION : * =
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"'1111"'\
--------------------------------------------------+----------------~-------
STEPHANIE M. MOON
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG.
ROANOKE VA 24011
REFERENCE:
32143302
10367137
Easement
to APCO
State of Virginia
City of Roanoke
II (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~~ia. Sworn and subscribed before me this
_/~__day of July 2007. Witness my hand and
olficial seal_
y;-. -L1
My~fjsio
Notary Public
~~~2JJli______.
PUBLISHED ON:
07/06
TOTAL COST,
FILED ON,
190.45
07/06/07
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NOTICE OF PUBLIC .
HEARING
TO WHOM IT MAY
CONCERN: ,
. The City of Roanoke
proposes to grant easemenls
and rlghl-of-ways for span
guys over City-owned
property identified as Official
Tax Nos. 4340102 and
4350701, which shall fun In
a northwesterly direction
from Appalachian Power
Company's existing poles
numbered 471-56, 471-55
and 471-62 on Bennington
Istreet, S.E" crossing the
Roanoke River In order to
provide for additional
support structures and
,related cables and wires.
, P u rs u ant tot h e
,r e qui rem e n Is of
~~15.2-1800(B) and 1813,
Code of Virginia (1950), as
Jamended, notice Is hereby
given that the City Councll of
.the Clty of RoanokewiU hold
a pUblic hearing on the
above mailer at Its regular
meeting on Monday, July 16,
2007, at 7:00 p.m., or as
soon thereafter as the
matter maybe heard In the
Council Chambers, Noel C.
Taylor Municipal Building,
215 ChurCh Avenue, S.W.,
Roanoke, Virginia, at which
time citizens of the City shall
be given an opportunity to!
appear and be heard by,
Council on the subject. I
All parties In Interest and
citizens may appear on the
above date and be heard oni
the matter. If you are al
person with a disability who
needs accommodations for
this hearing, please contacti
the City Clerk's Office, at
,853.2541, before noon on
'the Thursday before the date
of the hearing listed above.
GIVEN under my hand this
3rd day of July, 2007.
Stephanie M. Moon, CMC
City Clerk.
1(10367137) ,.... "'~...
~.
.
~::::::::~-"\fL~JiV~~--------, ""'"' ,'C"'C,. ,,'c,.'O,.,,",
~c
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The City of Roanoke proposes to grant easements and right-of-ways for span guys
over City-owned property identified as Official Tax Nos. 4340 I 02 and 435070 I, which shall
run in a northwesterly direction from Appalachian Power Company's existing poles
numbered 471-56, 471-55 and 471-62 on Bennington Street, S.E., crossing the Roanoke
River in order to provide for additional support structures and related cables and wires.
Pursuant to the requirements ofssI5.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting on Monday, July 16,2007, at 7:00
p.m., or as soon thereafter as the matter may be heard in the Council Chambers, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which timc
citizens of the City shall be given an opportunity to appear and be heard by Council on the
subject.
All parties in interest and citizens may appear on the above date and be heard on the
matter. If you are a person with a disability who needs accommodations for this hearing,
please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the
date of the hearing listed above.
GIVEN under my hand this 3rd day of July
,2007.
Stephanie M. Moon, CMC
City Clerk.
CIl"
K:\NOTlCESIN-APCO EASEMENT _ GUY WIRES, Ere. 7-2-07.DOC
Notice to Publisher:
Publish in the Roanoke Times once on Friday, July 6, 2007.
Send bill and affidavit to:
Stephanie M. Moon, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
CITY OF ROANOKE
. OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 16, 2007
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Exchange of Real Property
between the Roanoke Regional
Airport Commission and the City
of Roanoke
Background:
Preliminary architectural and engineering studies have been completed that
propose a new Police Academy to be located adjacent to the School
Transportation Facility located on Barnes Avenue, NW. The proposed Police
Academy requires approximately 1.2 acres of land from adjoining property
owned by the Roanoke Regional Airport Commission (RRAC). The City of
Roanoke proposes to convey a parcel of City owned property designated as Tax
Map No. 6610101, containing 1.2 acres, in exchange for property owned by the
Roanoke Regional Airport Commission designated as 6590101 which is of
similar size and value. (See attached maps showing the resubdivision of
property of the City of Roanoke and Roanoke Regional Airport Commission.)
The RRAC proposes that there be no restrictions placed on the land conveyed to
it, but proposes that the City agree to the following conditions to be imposed
on the property conveyed to the City:
1. There is hereby reserved to the RRAC, its successors and assigns, for the
use and benefit of the public, a right of flight for passage of aircraft in
the airspace above the surface of Parcel A. This public right of flight shall
include the right to cause in said airspace any noise or vibration inherent
in the operation of any aircraft used for navigation or flight through said
airspace or landing at, taking off from, or operating on the Roanoke
Regional Airport located on property adjacent to Parcel A (the "Airport").
Honorable Mayor and Members of City Council
July 16, 2007
Page 2
2. There shall be no erection of structures or growth of natural objects on
Parcel A that would constitute an obstruction to air navigation.
3. There shall be no activity on Parcel A that would interfere with or be a
hazard to the flight of aircraft over Parcel A or to and from the Airport or
interfere with air navigation and communication facilities serving the
Airport.
4. The City shall permit and allow RRAC's Law Enforcement Officers as
designated by RRAC to attend and be trained at the City's police academy
or other law enforcement training facility upon fair and reasonable costs.
5. If the City should determine that Parcel A is no longer needed for direct
use by the City in connection with the City's public purpose, then the City
shall notify RRAC in writing and offer to sell Parcel A to RRAC for its fair
market value, as determined by the City. [The City and the RRAC are
negotiating the italicized wording. The City requests authorization of the
land exchange whether or not that qualifier is ultimately agreed to by the
parties.] Upon receipt of any such notice and offer from the City, RRAC
shall have 120 days to accept such offer.
Recommended Action:
Authorize the City Manager to execute a Deed of Exchange to exchange the
properties as shown on the attached maps, subject to the conditions outlined
above to be placed on the property conveyed to the City. All such documents
shall be approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB/PCS/dps
Attachments
c: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Stephanie M. Moon, City Clerk
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM07-00096
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:!I~J,~Q~~~~~~~~2
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
---------------------------------------------~----+----~------------~------
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= 0 i -11yc'; #33<,0." ::D:;
-0' JMM, -"", - I
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TOTAL COST, 193.38 ---}?f<~/.,"'~f I
FILED ON, 07/06/07 -"~4{rH....~\"'~,.... I
- - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - -'7 r. - .Df - -... - - - - - - - - - - + - - - - - - - - - -- -
ll'III1\\\ ----------~-
STEPHANIE M. MOON
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG.
ROANOKE VA 24011
REFERENCE, 32143302
10367146
Land exchange with A
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~inia. Sworn and subscribed before me this
_j _~_day of July 2007. Witness my hand and
of ~cial seal.
V'- ~.
__ ~_ ___ _ _ _ Notary Public
Myf comm~i1!!~ i es ~tM-~-l-;_W1L____.
PUBLISHED ON,
07/06
A~thorize~ i)iLN11'u iilj\fi.+-;h'~
S~gnature._____ __~~~_11_~VL~-__-_----'
;
1~'t~~c'Y~~i;;,;spd:llii\~',,:1 .
",#";,,,,,,,,,,,,"~,,>),1-, ,-"'''~.:,
C' OnCEioFIPUBLic'~
. ,}f~R!R~~';
_ bClty!.of,;...Roanoke
P.!.l?p.o~es ~lo: excha rite :1;20.
I a~~~ :O~. ~jtY::Qfiiied' prpPerty
d~~-,gnated,as.: Offlclal~Tax'
N 0:-: 6610101W.~ndHoca ted
adjacent to tlic' R'OanoKe
R~gLo_n.~I,-AirporttwIWthe
Ro'fJ.l1.o ~e ',--F!.~gl on.a P Alfport.
Comm[s.~io.n.in~e:ii:liange, for
:!:,~O",a cf,e ~{of/~ f]:lll:~ rty
.owne~,by, the 'Commission
,deJi gna,te~"a5YOfflclal~T a x
;~a p~N 0~'t.659 O'H-1f)\~,1 n
IC.O n~{~J}<i,l)lWif~~""riew,
p.Oj'. c,~,Aca.!lJ;:.9Jr~t01.be
10C,<!t'~~,t ia,,_~j!'!.ceiitt:fo"",.dthe
S.~ ~ 0 ~J~!ra .'12p.fl!.t"a!Xo!'l
:FacIHty,on Barnes"-A...~nue:
: ~J:~f:S~~~~icharg~.i Is to' be;
subJect to certaln"conditloiis."
r~ty:r"s:uin.tli.ro't;t h1i:
:r.e,q"u"l1"r:e;:mre;n.',t~f-~-o';fl
: S s1!L2!1B.Q~( B J)'i'td ~1813;
i~0t!~0f.~.Vfrglnla_(1950r'as'
"al!1.~.nd Jl,l1~'lotice 'Is~' ner~by
gl~n:t!!.a.tJIi_ei~l~Council;of
,!~.e..,flty. e.f IRoanokllrwm h-old
]'.P.!!J:!!lqfh"it.a ilii-g1".ciii:,th-e
a.bl?v~ _mager at ".its ~ regular
,meetlng;to,~e.'he!d' on,!idy
~6~R97fjc"~n;.ntfn.cln'g:.at:
~Oj,;p:m~d,n::t, h~,.C c~'~nci,I'
,CI!~ h1 be~ro.f JIi'i:ll.N oel,x.l'
IT,' ylori:Munlclpal.lBtilldingf
l'oca~at~215tfhuri::h
,A vpn.!J e:yS!WWR oanoke't
,Y' rg!~.ia ;~~Q~~FU rt~e~
mformatlonlsavallabfe,from
t~e,:OUlce:~!~the~y Clerk'
for, theClty,of. RoanoKe;at'
(5~O) ~~~~41'~~"::~1
'~.~CitJzens:shall~have':the
oPP..~r!.4!llty Wb.~~ h~iard .!.rid
express,lhelr oplnlons.o"n
s~c~;mattef.~'i81 '~,~~;
..If.yoUJare;a;personwlth:a
djsal:illltyn'w~e'e.ds
\acco-mrTiodatlonSJorthlS'
$earlng~pleaie1c(rri'tact Uie'
ICitf,Cl e rli:~Offlc'e',( 540 f
;B53:~i~1~~~'f~F1~:OO'
noon ~ om:l~ursd<.'Y"'J.U,I,Y.,~~~~
2007S;i~';"~i'~~',o/J]
t5"GIVENjunder.rrty,hand'thisl
3rd day":"'of,:July,' 2007 ;->t-.;~':o<jj!
Pt" ",.~t,~p,h~iile,M !~~"'i1~'CM,C]
'-:.:...yj!{' ";" Clty,Cler1{~
~"..;~,l1'"o!i.~:t'1:;,
:\j~~~%~6)~,
kS~i.l.r1~~~
Billing Services Representative
Vile
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to exchange 1.20 acres of City owned property designated as
Official Tax No. 6610 I 01, and located adjacent to the Roanoke Regional Airport, with the Roanoke
Regional Airport Commission in exchange for 1.20 acres of property owned by the Commission
designated as Official Tax Map No. 6590101, in connection with the new Police Academy to be
located adjacent to the School Transportation Facility on Barnes A venue, N.W. such exchange is to
be subject to certain conditions.
Pursuant to the requirements of SSI5.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on July 16, 2007, commencing at 7:00
,
p.m., in the Council Chambers of the Noel C. Taylor Municipal Building, located at 215 Church
Avenue, S.W., Roanoke, Virginia 24011. Further information is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on such matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office (540) 853-2431, before 12:00 noon on Thursday, July 12, 2007.
GNEN under my hand this 3rd day of July
,2007.
Stephanie M. Moon, CMC
City Clerk.
ell '
:.,
N.Rke Reg Airpoft-City Exchange - Police Academy 7-16-07
Notice to Publisher:
Publish in the Roanoke Times once on Friday, July 6, 2007.
Send bill and affidavit to:
Stephanie M. Moon, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 240 II
(540) 853-2541