HomeMy WebLinkAboutMins 03/05/07 - 10/18/07
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ROANOKE CITY COUNCIL-REGULAR SESSION
March 5,2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
March 5,2007, at 9:00 a,m., in Room 159, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, Citv Council,
Section 2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 37467-
070306 adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members David B. Trinkle, Brian J. Wishneff,
Alfred T. Dowe Jr. (arrived late), Sherman P. Lea, Gwendolyn W. Mason and
Mayo r C. N e Iso n H a rri s_________m_______mm__________________________________________________mm__----6.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr. ------------------------------1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Stephanie M. Moon, City Clerk.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss
vacancies on certain authorities, boards, commissions and committees
appointed by Council, pursuant to ~2.2-3711 (A)(l), Code of Virginia (1950),
as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office;)
Vice-Mayor Trinkle moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason and Mayor
H a r r i s --- ---------- -------- ------- --- --- --------- --- --- ------ ------------- --- --- ---------- --- ----- --- ------ --- ----------- 5 .
NAYS: None-----------------------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was absent.) (Council Member Dowe was not
present when the vote was recorded.)
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CITY COUNCIL: A communication from the City Manager requesting I
that Council convene in a Closed Meeting to discuss disposition of publicly-
owned property, where discussion in open meeting would adversely affect
the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended,
was before the body.
Council Member Mason moved that Council concur in the request of
the City Manager to convene in Closed Meeting as abovedescribed. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason and Mayor
H a rri s------------______________________________________mm__mmm_----------------------------------------------- 5.
NAYS: Non e--mmmmm--m-----------------------------------------------------------------________O.
(Council Member Fitzpatrick was absent.) (Council Member Dowe was not
present when the vote was recorded.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND
THE ECONOMIC DEVELOPMENT AUTHORITY ON MONDAY, APRIL 2, 2007 AT I
12:00 P.M.: The Mayor requested that agenda items be forwarded to the
City Clerk or the City Manager.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA:
ZONING: The City Manager advised that there is an item on the
Council's 2:00 p.m. agenda with regard to a petition for review of the
decision of the Zoning Administrator filed by Faison-Southern Lane, LLC,
requesting authorization to comply with the Concept Landscape Plan as it
pertains to Tract B, in connection with the development of the site location
on Franklin Road, S. W., for a Home Depot retail facility. She called upon
R. Brian Townsend, Acting Assistant City Manager for Community
Development, for a briefing on the matter.
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Mr. Townsend stated that the Council's decision will be to determine
whether or not the Zoning Administrator was correct in her ruling. He
further stated that by statute, the Zoning Administrator is authorized, on
behalf of the Council, to administer and enforce proffered conditions
attached to an amendment of the Official Zoning Map; and the ultimate
question for the Zoning Administrator is not whether a development plan
should be approved or denied as a policy matter, but whether the plan will
be approved or denied upon a determination as to whether it satisfies the
applicable regulations, including proffered conditions.
Mr. Townsend explained that the Zoning Administrator is only
authorized to interpret the proffered condition and determine whether a
development plan is in substantial conformity with the proffered
conditions as accepted by City Council; and even though the Zoning
Administrator must necessarily interpret proffered conditions, she does
not have the authority to amend a proffered condition, that authority lies
solely with the Council, not in today's proceeding, but within another
process set forth in State Code; and in interpreting a proffered condition,
the Zoning Administrator is not authorized to weigh the merits of an
existing proffered condition against an alternative proposal or outcome.
Mr. Townsend pointed out that by interpretation, the Zoning
Administrator is not authorized to extend a proffered condition beyond the
plain meaning of the words used, adding that proposals of a better way,
even if based on changing circumstances, are left to the legislative
discretion of the City Council through the amendment of proffered
conditions process. He also mentioned that the Virginia Supreme Court
has ruled that however equitable a solution might be, a Zoning
Administrator cannot extend beyond the permissible proffered condition
interpretation; and if done so, that would in effect be a prohibited
legislative action taken by the Zoning Administrator.
Nancy Snodgrass, Zoning Administrator, advised that in this
circumstance, the proffered condition is definitive, both by the expressed
terms used and its clearly defined area on the proffered plan:
~ Proffer No. 10 clearly states that the "landscape plan" is a proffer,
not a concept plan
~ The proffered landscape plan accepted by the City Council clearly
and definitively delineates and labels an area on Tract B as "Area to
Remain Undisturbed/Forested". The area is delineated on a plan
which is drawn to scale, and its boundaries are indicated by the
graphic symbol for existing tree-line.
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Ms. Snodgrass further advised that the words of the proffered I
condition must be taken as written to determine their meaning; the key
question is not what the petitioner intended to proffer or what City Council
intended to enact, but the meaning of the words of the proffered condition
enacted; and the intent is determined only from what the proffered
condition says, and not from what anyone thinks it should have said or
wished it said.
In closing, the Zoning Administrator pointed out that today's
proceedings could not be used for amending the proffered condition, that
there is another process for that as set forth by State Code, including the
statutory requirement of public notice and public hearing before the City
Planning Commission and City Council, which is the same process by which
the proffered condition was initially offered and accepted. She reiterated
that the proceeding today is about that determination, about her
interpretation of the proffered condition - did she correctly interpret the
proffered condition as accepted by the City Council.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
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PARKS AND RECREATION MASTER PLAN UPDATE
Steve Buschor, Director, Parks and Recreation, stated that the
purpose of the briefing was to talk about a number of items from
community input all the way through some of the preliminary
recommendations and to clarify some issues, mainly dealing with the
Needs Assessment, Facilities Standards, Equity Mapping and CIP Needs.
Mr. Leon Younger, Consultant, PROS Consulting, LLC, stated he would
like Council's feedback on the information presented before he gives a
final presentation to the community with regard to any recommendations
for the various projects, as well as the whole master plan in general, and
that he would come back to Council on May 7 for the final review.
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He pointed out that the process began with focus groups held on
September 19 and 20, 2006, and four public forums were held in September
and October 2006, over 400 individuals participated, and subsequent
individual interviews were conducted with City Council, City Manager and
key department heads and staff. A citizen survey was designed based
upon the input obtained from the focus group and staff meetings,
community forums and public meetings. Approximately 500 surveys were
completed from all zip codes in Roanoke, allowing for the use of qualitative
and quantitative data to identify what the community really desired, and
the margin of error at 95 percent confidence level was plus or minus 4.5
percent. The community ranked from 1 to 5 what was important to them,
and in the process they identified greenways, picnic areas, nature trails,
more playground equipment, indoor multi-purpose space, river access,
amphitheater, indoor swimming pool, outdoor family aquatics centers,
youth soccer fields, and baseball fields as most important to them.
When asked what their first or second choice would be, again helping
to rank in the order of what was most important to them, greenways,
amphitheater, picnic areas, dog park, playground equipment, indoor multi-
purpose center, river access, indoor swimming leisure facilities, and large
group picnic shelters were identified. This request forced the citizens to
give an opinion about where their priorities were, thus allowing for
recommendations that are tied to the community and what the community
desires in Roanoke.
Mr. Younger reviewed the following information:
Kev issues for land:
. continue landscaping throughout the City and make a major
element of the park system maintenance efforts;
. additional neighborhood parks and special use areas;
. limited indoor programmable recreation space;
. absence of off-leash areas in the City;
. finish the greenway and trail system throughout the City;
. park infrastructure improvements and park maintenance have
not met levels of expectation;
. evaluate downtown parks, plazas and green spaces to
incorporate; elements for those living and moving downtown;
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update Master Plan for key parks in City;
plant more trees to meet canopy goal of 40 percent;
complete Rivers Edge, Reserve Avenue and Roanoke River park
as a signature park in the City;
update park restrooms;
need all weather turf fields to support the level of play in the
City;
continual improve of maintenance of parks and athletic fields;
identify and divest unused and unneeded park land; and
improve Mill Mountain as a destination park site.
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Kev issues for recreation and proarams:
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facilities are old, outdated and are not functional for
recreational programs;
develop indoor recreation centers and pools that are
attractions;
need signature recreation facilities in the City;
need a competition pool for the region (high schools and
competitive swimming);
need affordable facilities and programs;
need more youth athletic facilities;
need true public indoor space to host different programs;
self-supporting facilities (fees);
Amphitheater;
recreation centers are not distributed well within City
(community based);
need more gymnasiums with higher use time;
need more programs for teens, families, seniors, and
therapeutic citizens;
need facilities to support community events;
need new, updated community events;
need to provide adequate space for core recreation programs
City provides versus utilizing inadequate, dysfunctional spaces;
and
need wider diversity of programs.
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Kev issues svstem-wide:
. need better marketing and communication of programs offered;
. need accurate calendar of events;
. need strong City leadership to make parks and recreation
facilities and services a priority;
. need regional approach to park and recreation management;
. need stronger park and recreation advocacy;
. need more partnering with other service providers;
. limit duplication of resources in the region;
. need recreation alternative for middle school kids.
Preliminary Recommendations:
Land:
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The City has invested greatly in the acquisition and
development of greenways throughout the City, and needs to
continue to lead and enhance City-wide greenway connectivity
with linkages through the neighborhoods and to the regional
system.
Develop Reserve Avenue/Rivers Edge Park as outlined in the
approved Master Plan when completed.
Add all-weather sports turf to Rivers Edge Park to increase
opportunities for play and enhance the quality of the fields.
The City is woefully short on sports fields and should seek land
for soccer, baseball, softball and multi-purpose fields. To
accomplish this, the plan will study existing park lands,
recommend divestment of under-utilized park areas, and
recommend new areas.
The City should evaluate school sites to develop joint field
space with schools and should also consider a partnership with
Roanoke County to develop large multi-purpose sports
complexes.
The City must develop Carvins Cove as a signature regional
park focusing on outdoor adventure recreation opportunities.
The City needs to update the existing parks with Master Plans
to improve their value and usage. The update includes adding
CEPTED standards for safety and implementing maintenance
and design standards across the City in a consistent manner.
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The City needs to evaluate public space opportunities for the
development of existing parks, green spaces, and plazas for
residents who live downtown.
The City needs to continue to enhance landscape standards in
the downtown, City gateways and key boulevards, and must
continue to make reforestation of the City a priority.
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Recreation Facilities:
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Divest small neighborhood centers from the system and add
two community recreation facilities of 50,000+ square feet area
that will support the core recreation programs the City
provides. This will increase the efficiency of operations and
maximize their use. A feasibility study is being developed
along with an evaluation of what other service providers are
developing. Maximize the resources available in the valley.
Develop indoor competitive pool facilities to support youth and
high school swim teams and "learn to swim" program
throughout the region. These should be made a part of the
Community Centers.
Phase out school fitness sites and add this component to the
future Community Recreation Centers when they come online.
Add two off-leash dog areas in the City.
Eliminate non-productive tennis courts and create one 16-court
facility in the City. The City has 60 courts which is three times
the need of residents based on national standards.
Add an additional skate park in the City and renovate the
existing skate park.
Senior Recreation Center facilities need to be developed to
support program needs.
Explore the use of the Civic Center complex for more recreation
programs and services.
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Recreation Programs:
. Create a unique brand identity for parks and recreation (Le.
"Live out Loud" marketing effort in Everett, Washington or
"Great Programs for Great Kids" in Tucson, Arizona) which will
become the distinct identity for all program offerings of the
City's program services.
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Continue to focus on program benefits and not features in the
program description in the program guide.
Pricing strategies need to incorporate competitor pricing, group
discounts and resident incentives, as well as cost recovery
goals that are based on true cost of service.
Customer feedback information needs to be undertaken before
the program begins to gauge public interest, especially for new
programs to be introduced. Post programs feedback needs to
be an expectation for all programs, as well as outcomes based
on agreed to performance measures.
Define specific targets for Program Performance Measures.
PROS suggests the following: programs offered versus
programs held; cost recovery goals met for individual
programs; retention of users; customer satisfaction levels met;
program standards met; capacity levels met for classes and
facilities; partnership equity levels and performance outcomes
met.
Eliminate or reposition saturated and declining programs in the
lifecycle by renaming them, changing their themes and formats,
offering different times and catering to a narrower audience, or
creating additional levels of skills and activities in the program
to keep people interested.
Continue to maintain volunteerism as a core program.
Continue to partner with the regional partners on programs for
persons with disabilities.
Create programming focused on "tweens", teens, young adults,
and family recreation with an aim to capture them as lifetime
users of the system.
Create age segment matrix to identify gaps in program
offerings and adequately serve the changing demographics.
Develop adult and youth wellness and fitness, senior adult
programs, City-wide community events, aquatic programs,
family programs, outdoor adventure and environmental
education programs, adult sports and performing arts
programs as core programs for the City.
Continue to be a youth and adult sports field provider.
New community events are needed in the City along with the
addition of a better special event venue added. Coordination of
community events should be in partnership with the Events
Zone and those provided by Roanoke County.
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Governance and POlicy:
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· A regional approach to park and recreation management is
needed.
· Establish effective pOlicies for public/public partnerships,
public-not-for-profit partnerships, and public/private
partnerships in the City.
· Provide adequate space to support the recreation needs for
residents and design parks and facilities to produce revenue.
· Establish a fully dedicated marketing staff in the Department to
adequately market the services provided.
ClP Needs:
· The capital improvement needs were developed factoring in the .
results of the community input process and the survey, facility
and program priority needs assessment, and analysis of the
facility and amenity standards matrix.
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The total capital costs will be determined once decisions are
made about priorities and the time frame for improvements
which are to be made over a ten-year period.
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The CIP needs are:
. Acquire land for greenways, trails and easements for trail
development
. Develop seventeen miles of trails over the next ten years
. Develop Reserve Avenue/Rivers Edge Park and Amphitheater
. Improve at least four existing neighborhood and community
parks per year to include safety improvements, lighting,
updated amenities, playgrounds, picnic facilities and sports
fields
· Develop sports facilities for softball (6), baseball (10), soccer
(22), football (4), lacrosse (1) in conjunction with sports
organizations and the County in a sports complex design to
maximize community use and economic development, add all
weather turf to Rivers Edge Park soccer fields
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Develop and improve competitive sports facilities in
,partnership with schools on school property that includes a
competitive pool, track and sports fields
Continue to improve landscaping, way finding and signage to
access parks and trails and improve gateways into the City of
Roanoke
Utilize existing green space for residents in the area
Enhance Mill Mountain Park to create more destination
amenities for the community to enjoy and celebrate the value
of Mill Mountain Park
Plant more trees in the City to achieve the forty percent canopy
desired
Improve amenities at Carvins Cove to include trails, picnic
facilities, access to the lake, community hospitality space and
services to enhance the value and appreciation for the park
Include new senior activity spaces within the new recreation
centers
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Next Steps:
Public Master Plan presentation, March 13 2007
Presentation to PRAB and Planning Commission, May 2007
Final presentation to City Council, May 7, 2007
(For full text, see documents on file in the City Clerk's office.)
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Mr. Younger advised that the group assessed the information from
the citizen survey, quantitative and qualitative data, trends and life cycles
of the market places as they applied to the Roanoke community, and
weighed them along with the consultant assessments based on the results
of various citizen interviews. The result was a list of items for Council's
consideration in making some decisions. The top eight items were
greenways and biking trails, the amphitheatre, picnic areas, the indoor
multi-purpose space, playground equipment, nature trails, river access for
recreational opportunities and large group picnic shelters for 200+ people.
The second eight items were dog parks, indoor swimming pools, youth
soccer and baseball fields, family aquatics center, outdoor swimming pool,
municipal golf course, tennis center, and outdoor basketball. With regard
to programs, typically you design or develop facilities based on passive or
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active uses, and the programs should match up with facilities, i.e.: adult
fitness/wellness programs, senior adult programs, city-wide events, water I
fitness programs, family programs, outdoor adventure programs, adult art,
dance/performing arts and adult sports programs; youth sports programs,
environmental education, tennis, fitness, youth art/dance, youth summer
camps were in the next group. A set of standards was developed from this
information, are a combination of the trends of what the Roanoke
community desires, and were compared to national standards. The
information is intended to assist Council in making a decision.
He further stated that amenities drive people to the parks, they
energize and make the parks productive, and every park has a purpose.
The level of productivity and the type of amenities basically are the link to
the neighborhood. So as the neighborhood gets older, the amenities must
be shifted and changed to relate to the desires of the neighborhood. He
reviewed the maps contained within the Master Plan, which were set up
based upon certain standards: i.e., a neighborhood park could contain one
acre per 5,000 people, and would serve a certain level of population. In the
process of doing this, part of the effort was to demonstrate equity - -
identifying those being served by the parks and those not being served by
the parks. He noted that each map represented a population base, would
be different for a neighborhood or community park, regional park or sport
facility, and that sport facilities have very narrow populations and would I
have a larger percentage of people. Future park planning would require
targeting areas that are not being served and trying to achieve a balance.
He noted that there was some overlap with City citizens using Roanoke
County parks, and consideration should be given to avoiding duplication
of facilities, and addressing the need in the valley regionally - - what the
City or County can do to really serve populations.
Council Member Mason interjected that Mr. Younger would be
facilitating a meeting between the County and the City the following week
and a key topic would be ho~ the two jurisdictions could consider how to
best utilize their respective resources that overlap, with the hope that
there would be opportunities to plan and share resources among the two
jurisdictions and develop more of the amenities that the citizens desire.
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Council Member Dowe added that the citizens considered adult
fitness as a priority, and noted that a fitness center had recently closed and
filed for bankruptcy, and suggested that the City take into consideration
this type of issue throughout the planning process. Mr. Younger stated
that most private centers focus on a narrow group of young adults and
people between 35-40 years of age, but most park systems focus on a
broader market relating to kid fit, family fit, adult fit, and senior adult fit.
Mr. Younger further explained that a community park consists of
three acres per thousand people, and has more amenities to draw people,
there is usually more parking, restrooms, trails, and larger picnic areas; a
regional park is typically set up for an all day experience and when
updating parks, consideration should be given to the principles based
upon the planned outcome of the park. Every park needs to have a set of
outcomes, and if it is not achieving the outcome, it is usually because it is
not designed properly or has the wrong set of amenities or is over
designed, all of which cause conflict of users. Typically, a community park
is ten acres or greater; however, Elmwood Park is seen and used as a
regional park, even though it is a small park of three acres, and added that
the City has done a good job of incorporating bigger spaces and in the
distribution of its parks, but the issue is how productive can they be.
He noted that Mill Mountain Park and Zoo, Rivers Edge and Elmwood
Park support a much larger regional audience, and that greenways show up
as an important element in the community. People who are closest to
these sites really feel their value, and intent, and the sites are one of the
key recommendations in the Master Plan. Roanoke has an abundance of
tennis courts and the issue of how productive they are was one of the
discussion points in connection with the Reserve Avenue Master Plan. He
added that 82 percent of tennis played in the City took place at two
facilities - - Rivers Edge and Crystal Spring, and maintenance of tennis
courts is among the most cost intensive per user.
He stated that with regard to basketball, there is good coverage
throughout, but some areas are not being served, and there are still some
areas that people feel are not served by playgrounds, and therefore, have
recommended an additional forum. He noted that there are three types of
playgrounds - - those for people two to five years of age, six to ten years of
age, and adults - - the intent is to create diversity. Sometimes in a
community like Roanoke you might have four or five regional playgrounds
that have a combination of spaces that draw from a larger area because of
more amenities associated with the site. He further stated he would
recommend additional picnic pavilions to fill in the areas that aren't being
served.
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He referred to the baseball fields, stating that the biggest issue in I
this regard was that the number of teams over 13 years of age was very
low, but felt that if there were more facilities, people would come to play.
With regard to softball fields, he noted there were differences between the
various fields and who was using them, and adding certain amenities
would encourage more program's. He interjected that girls' fast pitch
softball was one of the fastest growing sports in the country and felt that
if the City provided the facilities, that program would grow as well.
He stated that there needed to be better distribution within the City,
that most soccer is based on the location at River's Edge, noting that
football fields are fairly well distributed across the City at the various
middle school sites, and that mUlti-purpose rectangular fields are used
mainly for lacrosse, field hockey and rugby. He added that the rock
climbing wall (Rockwall) supported the region, but needed to be managed
differently. )
Mr. Younger stated that the information on the maps told the story
and match up with the communities' comments, and drives the location and
issues of equity, which is a big issue in every town in relationship to how
people feel their local government is addressing the fairness of access for
either parks or facilities, all of which leads to the capital improvements, the
land issues that people and the public staff and key leaders feel still need
to be addressed.
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He pointed out the following issues: landscaping in the City needs to
continue to be a major element of the park system's maintenance efforts,
additional neighborhood parks and special use areas are required, lack of
adequate number of competitive sports fields, limited indoor
programmable recreation space, absence of off-leash areas in the City,
need to finish the greenway and trail system, park infrastructure
improvements have not met citizens expectations, evaluate the downtown
parks, plazas, and green spaces to incorporate elements for those living
and moving downtown, updated master plans are needed for key parks -
this goes back to customizing parks in the neighborhood, plant more trees
to cool down the City, need to complete River's Edge, Reserve Avenue, and
Roanoke River Park as a signature park for the City, restrooms in the parks
need to be updated - especially those in community parks, all weather or
turf fields are needed, maintenance of parks and athletic fields is better,
but needs continual improvement, identify and divest un-used, un-needed
park land, improve Mill Mountain as a destination facility.
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In terms of programming and facilities, he related the following:
facilities are old, outdated and not functional for recreational programs,
need to develop indoor centers and pools that are attractions, need
signature recreation facilities, a competitive pool for the region, affordable
facilities and programs, more athletic field facilities, true public indoor
space for a host of different programs, self supporting facilities that are
fee supported are desired, an amphitheatre is desired, junior recreation
centers are not distributed well within the community, and more
gymnasiums and use time is needed.
In terms of programs, he stated that there is a need for more
programs for teens, families, seniors, and therapeutic citizens, facilities to
support community events and new community events; need to provide
adequate space for core recreation programs, with a wider diversity of
programs with better marketing and communication of programs, a more
accurate calendar of events, and a strong City leadership is needed to
make Parks and Recreation a priority. In addition, within the system, a
regional approach to park and recreation management is desired, stronger
park and recreation advocacy in the City is needed, more partnering with
other service providers, and limitation of the duplication of resources and
middle school kids drop out of sports and there is no alternative available.
In closing, Mr. Younger sought direction from City Council as to what
they would like to achieve.
Questions and Comments:
Council Member Mason asked Mr. Younger to make a
recommendation on two things that he thought Council should focus on as
a result of the survey; whereupon he suggested the Reserve Avenue
improvements, the entire Master Plan, another signature park and
community centers.
Vice-Mayor Trinkle expressed appreciation for the presentation and
stated that Council would give the plan and maps further review, and from
his viewpoint, Reserve Avenue is a priority item that will do a lot of good
for the entire valley, and that Mill Mountain is on the City's radar screen,
and asked if Mr. Younger had any thoughts about some of the concepts of
a lodge or inn on Mill Mountain.
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Mr. Younger stated that he was aware of Mill Mountain Park and the
Zoo, and its issues, and having a place with stronger elements to draw a
wider audience would go a long way. He added that there has been a lot of
discussion, both public and private, with regard to improvements, but
thought the City should stay with a plan, it would help support everything
else that the City was doing and would add a lot of value. He noted that it
was one thing to talk about it, but another thing to use it - - the stronger
you used something, the more people would value it.
Vice-Mayor Trinkle inquired if the concept of more amenitIes,
whether an inn or restaurant, plus the zoo, and more green spaces, would
be considered a good fit for Mill Mountain, adding that he felt greenways
were a huge priority, as well as downtown parks and the concept of
marketing. Mr. Younger agreed, noting that the demographics would
strongly support the credibility of addressing the needs of those that plan
to live downtown.
Council Member Lea asked if the survey mailings came from all
sectors of the City or were certain areas more responsive than others. Mr.
Younger replied that there was a balanced response to the survey; the goal
was to receive 100 surveys from each of the five zones, and where the
response fell short, phone calls were made to achieve the balance.
Council Member Lea stated that he observed that the survey
indicated that adult fitness and wellness programs were important and
popular with the baby boomers, and asked Steven Buschor, Director of
Parks and Recreation, to explain the preliminary recommendation to phase
out the school fitness centers.
Mr. Buschor related that it was believed that fitness centers had
pretty much run their course, that the City's centers were being used
heavily by school age physical education classes, but what the City was
trying to recommend in the next phase for community recreation centers
was to draw the users from neighborhood centers into the community
recreation centers and allow the fitness centers located at the four middle
schools to be used by the students. He noted that the equipment has been
used for ten years and needed to be updated.
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Council Member Wishneff stated that a top priority would be access
to indoor gyms for basketball games and practices; whereupon, Mr.
Buschor related that the information on one of the maps portrayed a mixed
issue, showing a lot of facilities, but 85 to 90 percent of those facilities
were probably used less than two hours a day, and because of parents and
volunteer coaches work schedules, practice has to begin at 6:00 p.m., and
the challenge is that there is not enough gym space available. In addition,
there are other entities looking for gym space that are willing to pay, and
even though the City's recreation programs have the first opportunity to
use the gyms for free, the school system views the situation as an
opportunity to raise money and grants use to the paying entities instead.
Council Member Wishneff expressed his concern regarding the City
committing funds to accomplish the recommendations and resulting
maintenance, commenting that he would rather build less facilities and
have a higher quality than a higher bill to maintain many programs. He
further stated that some of his priorities would be a dog park and
neighborhood parks.
Council Member Wishneff asked the City Attorney if parks were
considered a public purpose; whereupon the City Attorney responded in
the affirmative, noting that the General Assembly recently tightened up the
definition of a public purpose, but did not eliminate park land.
In closing, Council Member Wishneff indicated that, if Council needed
to be more aggressive about acquiring land for park use, he would support
acquisition of land in areas where the City has been trying for years to
acquire for park purposes, and he wanted to make ensure that the City
would have good maintenance and programming for whatever was decided
upon.
There being no further questions or comments by the Council, Mr.
Younger asked for the Council's input to help him sort out the information
so that he could create a report around Council's vision.
Mayor Harris stated that Council would look to the City
Administration for some input as to prioritization, either with new facilities
or amenities or indoor improvements of existing things, and the cost of
various items, which would obviously come into significant play relative to
what the City could do within the Capital Improvement Program and
operating budget, and it would be hopeful as the City goes through the
budget process in the next few months, some of the items could come up
for Council's discussion at that time. He added that it would be a matter of
price and hearing from staff that work with facilities on a day-to-day basis
18
their thoughts regarding the most pressing issues and deepest community
needs relative to parks and recreation, all of which would be the basis by I
which Council would begin to give focus.
Council Member Wishneff stated that he would like the
Administration to give Council an amount as to how much could be
awarded in next year's budget in the general category for recreation and
costs, and thereafter, perhaps Council could work backwards on their
recommendations.
Vice-Mayor Trinkle was of the opinion that the consultant wanted to
have Council's priorities in some sort of order before coming back again,
and that one big issue is the consultant report that will come out about the
amphitheatre location in April 2007 and maybe at that time Council could
review the budget items and devote an hour or so to prioritizing some of
the issues.
Mayor Harris called attention to the discussion with Roanoke County,
particularly with regard to the large multi-generational recreation centers,
noting that at one time the City was looking to put a recreation center in
the Fallon Park area, which the County was supportive of since it would
serve both the southeast side of the City as well as the Town of Vinton.
Ms. Burcham suggested that it would be very helpful if the consultant
could consider what the City already has, and advise how to better use it in
the scheme of numbers - - such as two of this, four of that, and sixteen of
this, and then let the cost and other kinds of considerations dictate the way
that Council prioritizes. She commented that a community center had been
contained in the Master Plan of 2000, but unfortunately because of other
valid priorities the City had to shift the community center back year after
year. She commended Council for making parks and recreation a higher
priority than it had been in the past.
I
ECONOMIC DEVELOPMENT PARTNERSHIP INCENTIVE POLICY
R. Brian Townsend, Acting Assistant City Manager for Community
Development, requested Council's concurrence with regard to the following
insertion to the Economic Development Partnership. Administrative
Guidelines:
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Section I(g) - Grants in an amount equal to the proposed
abatement and for the same time period, for projects eligible
for the Partial Tax Exemption on Rehabilitated Buildings
incurring extraordinary redevelopment costs, may be made in
lieu of such partial tax exemption. Such projects shall be
contained within existing non-residential structures located
within the Downtown (D) zoning district, a rehabilitation
district, a conservation district or redevelopment area, and
shall involve structures being converted primarily to
residential dwelling units for sale to individual unit owners.
(For full text, see copy of the Economic Development Partnership
Administrative Guidelines on file in the City Clerk's Office.)
No objections were noted regarding the abovedescribed insertion.
STORM WATER MANAGEMENT
Paul Truntich, Environmental Administrator, Environmental Services
and Emergency Management, briefed the Council on the City's proposed
Storm Water Management Ordinance and Design Manual, as highlighted
below:
~" "-~--~i_iif" - ~i
:"- '::::-,~ /( ......~.1II,
" '" ..' i/;,\.. RO~I'JQI<_~I
ST0RMW,J\TER MANAGEMENT (SWM)
ro---_. ORDINANCE~ND DESIGN MANUAL
-. -,."..~ '- - " -....--""'. "-
! I--~-
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- ---- "-- --~
20
~--
',' 'WH:V IS A NEW SWM ORDINANCE AND DESIGN
MANUAL R'EQUIRED?
. /,\
o Requirement for localities that maintain a Virginia Pollution
Discharge Elirhin'ation System (VPDES) Permit and operate a
'~-~, ' .......
r~-:--:-.~._ly1uni2ipat ?eparate Storm_~~we~ System (MS4).
I 0 To Serve the DeveI6Prll~nt;:Community.
j- .r~' -'. ~ " _ ~
Currently consfrLJction~yer.1 acre requires a OCR permit.
. DCA permit requires compliance with State SWM
~ Regulations;.hov'/eyer, the State has not historically
"..'enforcedrtheir r~uirements.
~ E~A~iS"pressuring~J:>'CR to begin enforcement which will
"'--~cause confusion"in ,ttle development community.
. With the new SWM Ordtnance, the City will be able to
review plans 'oeaBy and ayoid potential for conflicts with
DCA-
L~~
ROANOKE
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HOW HAS THE CITY BEEN DEVELOPING A NEW
SWM-QRDINANCE AND DESIGN MANUAL?
'_ 7 . '"'' "
, ':-.j '- .....::.::: '
~~t"'f.~..-... "'-.-, ..~""'
i 0 'The City-and County_have been jointly working since
I January 2006 on d~loping a SWM Ordinance and
a SWM Design Manu'1i(ito provide guidance to the
development community and residents_
- , ~ ":::."
- CitY:~lJid County staff'have worked to standardize
~quireinents as'm8cfl as possible,
""",- ..."...,.
~7-Astakeholder's committ~_e,.has met to review the
progress and offer comments and input.
~~
ROANOKE
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Conley Taylor, Development Review Coordinator, Department of
Planning Building and Economic Development, highlighted the proposed
ordinance, as outlined below:
l
r'~
"Highlights of Proposed Ordinance
, , i "/\
. / "I "
t ~ "
-- .
..... \ '
o Storm\l\(ljAer' qua'ntitv requirements (flood protection)
r~-"'-'remain.the same~~'~.
I (_.~ ~~'~
o Requirements Jor<permanent stormwater qualitv
control.are added. \T~se must be met by
,implementing Best Management Practices (BMP's)
o Requirements for I~~owners to inspect and maintain
.- _~. r ......,
,.-BrvlP's to-maintain 'theil' function.
...-...-'"' .'....-
o Flequirement for City to periodically inspect all BMP
facilities. . '. "
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, ----
i. "'........
;:-..---,,--- ,(.
, /'!\
Design Manual
'-- .'. \
- 'Of, \
, ~J \ ~ . ~,~
f':':-'><>'Design,Manualbrings.tggether all stormwater related
1 . { ." ~#_
requirements !11 ope"aocurnenl.
o Provid~s guidance,to:ci'esigners and developers to
minimize confusion~.
o Outlil:H~'sinspectio~ind maintenance requirements.
...~ /-"'" '.,::::-~,
~-..--- -- ~
(-.-
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~~
ROANOKE
22
Mr. Truntich continued with the remaining portion of the powerpoint,
as follows:
l_
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ROANOKEI
,
. -.1
WHAT AREt'fHE ANTICIPATED IMPACTS TO
. i "<"
DEVELOPERS?
- ,
. .~. '\ ""
I-,',~"'" ~..j '- "-~
-,.., "- .. -
, · Increased design effore
" .,r
· Increased cons'tnJctiov,c6sts to provide BMPs.
..- \, '\
· Potentially more use 6f land for BMP's. Water quality
BMP's may be incorporated into landscaping with
"",proper planning and~Ciesign.
r .,-""/ ~
,,/ J,
,..-
[;lly of ;i!:.rElfJD;~SlI 3'iufmW<.II'O::! ?r~:;~IJhJ1JrJJJ
k . -
; "':WHAT ARE THE ANTICIPATED IMPACTS?
.~.. - ""' I '-l!
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ROANOKE
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WHAT ARE.jJ"HE ANTICIPATED IMPACTS TO
LAN~o'WNERS?
I~~~i
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" ,
~, i -...:
. '" . ....'-'"
o Increased maintenande'costs for SWM BMP's.
f- ,~
o Requirement to keePdflaintenance records and
su~mit to City anmJ~lIy.
o Mustgive the City the right to enter property for
~peiibaic inspectiqns.~
"......"" ~- '~"
-----
,
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ANTICIPATED IMPACTS TO ADMINISTER THE ,-
ORDIN.ANCe\
.......- J. ~ ..
,,\ ~
I"..,.......~_ IncreaSedstaiHil1]~ for plan reviews.
i 0 Increased staff time for' inspections during
construction. .' ~~.. .
o Increased staff time to periodically inspect every BMP
in the City. '\,
- This"effort will incr~se over time as additional BMP's are
~constructeC.L .' ,'"
~'-' ,/ "\.'
o Increased time to track maintenance by landowners.
"'-, '-',
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IROANOKE
,
,. \
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WHAT: ARE THE ANTICIPATED BENEFITS?
, ,
"'T;;~_.
r-v,-----_. '-q...
0' AI/oid increases~;flooding (same as existing
SWM ordinancef ~'
o Avoid increases 'in 'stream erosion and
I ',l
degradation. . ,"' \
~//...,~, ,\
,-,?;:-::Gver !ime impro'(~ stream water quality.
.- ,,<,,'
o~Gomply with MS4 permit requirements.
( ....
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. "'WHAT ARE THE ANTICIPATED BENEFITS?
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ROANOKE
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Discussion:
Council Member Mason inquired about the amount of acreage to be
included in the construction requirements and costs for the design, etc.;
whereupon, Mr. Taylor replied that one acre of a paved area would cost an
additional $20,000.00 and the required amount of acreage is anything over
5,000 square feet.
R. Brian Townsend, Acting City Manager for Community Development,
commented that the City was still working on the details of the ordinance
and additional coordination with the contractors, architects and
developers; and it is anticipated that the actual ordinance would come to
Council for consideration in May 2007.
Question was raised regarding any plans now or in the future that
would allow for capturing storm water off of roofs, and if so, would some
of the need for landscaping altering be eliminating; whereupon, Mr.
Townsend advised that capturing storm water from roofs is an option, but
he was unaware of any abroad state or federal programs.
The City Manager advised that the City introduced legislation signed
by the Governor that would allow abatements for people who achieve a 30
percent or better efficiency that could include run off from roofs and
similar activities.
Mr. Taylor advised that he serves on a state committee that is
researching tax credits for urban best management practices that has been
sponsored by the Department of Conservation and Recreation to determine
the best way to fund tax credits either through a reVOlving loan fund or tax
credit grant programs to help localities and homeowner associations
retrofit their existing storm water BMP's in order to comply with the new
regulations. He added that the City is working with the Planning and
Engineering Department to apply for the grants that will be made available
by the Department of Conservation and Recreation as well as offer
assistance to localities and homeowner associations on a cost share basis.
26
STORM WATER UTILITY UPDATE
Philip Schirmer, City Engineer, presented an update on storm water,
utility, as noted below:
-':L~~:I
:RoANoKEII
-- HI
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~'PreviousStudies
-- I
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('. ,
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,Roano~e Regional Storm Water Management Plan
- Octobe! 1997 ~-
o Storm Drain Capital Improvement Projects
... ~>
- December 2004
r--_~--_ ~
.'
o Storm Water Utility' Feasibility Study
-"-- - '-,
,-~';::::::;Marc~,.?005 _.;;..:.'~
C'--- -~~_"" "",,",",,",", "'''emW"'., .'..""'''''"''
~,.Roanoke ~egional St~rm'ln1ater
, Management Plan - October 1997
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,ROANOKE I
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o Overall focus'of-the study was to examine policies
r --" !,lnQ pr6cedures for flood mitigation in the Roanoke
Valley (Quantity Controls)
; v---- '
- City of Roanoke . 11'
- City of Salem
, ,
- Roanoke County " \
/rTown ~f Vinton ~,\
~./...-' "
ro 'Plan.ldentified $71 :5M in Project Needs in the Region
~1997dollarS) ,,'
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l
..Storm Drain Capital Improvement Projects
D~cember.2004
,~~
'ROANQKE:'
/\
, '.
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,.,
o Current estimate $59M
". ,-
o 166 Proj~cts ~/ ... .
o Includes 35 projects .identified in the regional study
. '"
valyed at $17M ..
o Majority of Projects~are in the range of $1 OOK -$500K
,..,.,.-tp:fesOlve.local drai,~ge flooding
/ "
/
~.-/-'"
City l'jj F~08IJr:;j~~J E.i'l0fIfJ \j1j8t~H ?r::::.;::![Jt~rd0IJ
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:~~-"i
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ROANOKE!
. -- - -- i
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Typical Drainage Issue
, - ~, ~
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--Storm Drain Resources
I',
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; .
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-
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r---' "
~'_._---)
, ~.
C ' F' d' , ?$'--~
o apltal un Ing 467-,000 annual (10 year average)
- " "\("1" .
"
o Operations Funding \$25,000-$30,000 annual
y~' .~.
,,'
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. '~""L2-]
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'ROANOK(I
'u" 'u, I
Virginia Localities Can Create
. _Utilities for Funding Storm Drains
~__' ~,
o Land acquisition for construction of storm
water facilities~
o Administration 'Of storm water programs
o Engineering, construction, and debt retirement
~CO~~~Of sform:~ater facili~ies
~ 0 ~Facllity operation and maintenance
~ '
...-
( 0 St:~o~::'~~~::", Wo'" "'m""'''oo___ _ _J
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i. IROANg!';~1
, 1\
Storm Water,Ma,nagement Can Be Considered a Utility
Operation Because
I
~-....._I
r -," .. 0 Every developed"property generates increased runoff
o A measu';able servictis provided
o Capital Projects are (rjecific improvements in
response to collected fees
.;;: '::."\
~.... / ~
~ ~/ "-
-,--- ./ '",,"
/_L~ ""
(/
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"" 0' "~oo"o, ""'''0 W",""'oo~o'''w, .. .___J
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30
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Storm Water Utility
"
,- "
o Fees' are based on services provided
.
o~,:User pays principle
o AI! properties pay
o Use of fundS'1slimited to storm drains
on Iv . <::!
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''3QANOK_EJI
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- ,-
,Typical ~teps to Establish a ~to~~ ;'~t~r-l"~~
Utility . I LROAN_QI<~
\
,
r- -",
C;>Develop a feasibility study
0' Develop <!.-rate structure
I~
o Develop an implementation strategy
,';":;'
o Implement pilling procedures
o Adopt an orainance
., . " "
~./. 0 _ Provide seryices
- - -- ,~
"
.'
/-
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l"~"St~rm W~t~r ~'tilit~ F~:~ib;Ii~~ S:UdY 200~-~~j
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o Study provided research and analysis to define the
basic unit measure,ment of impervious surface
o Estimated possible utility rate structure and revenue
~ ""\
o CaRital Construction,needs
~~ .,/ , "
,r.. /-" ...,,:.'
/ '
,-
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"
GHyui .F1U"2:JIl':J~(B) S!0tIIJ ~\hJt::>r Pr(;;!~;::JJ(~tirJfJ
L___.,____., __,
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" ,)3i11ing Urit Determination Methodology
Equivalen~ Residential Unit (ERU)
I. .'\
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IROANOKEI
~ /"~
.r?-~ J/ ^. "~
Recommended'Billing Unit: ,~,'
/r/ "
1,ERU = 1,920 SF
i"OO EAU · $1':>:,:::":::,, W"~:~".,,''""W,
I
1,450 1t2
470 1t2
1,920 1t2
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________. ___ __ ___~~~_~f ~l~~~J~J~~~~'~t:~~~j~~~~~~.~~_r~~~fY~~:__________~_J
I,
"'I;i=-lU Basic Billing Unit
I
o Reside!11ia( proRerties pay a fixed fee
" "'Commercial properties pay on multiples of the basic
ERU of 1 :920 SF.ba~d on actual measured
impervious surface, <;:'
o Example: 1 acre impervious surface is 22.7 times the
.~ 1-,
~5unit~f1920 S~\
,o~Por a rate of $1.00.I?RU the fee is $22.70 per month
~/-' '.
r-,
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. Example 1
"
~-"'"---=:
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ROANOK~
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>- $1 ,OO.ERU' per month yields approximately $1 ,2M in revenue
'\......----., ,
r - ",.,>, ,Cl!rrent staffing levels qln support $3 to $5 million in new capital
projects;" . ~....
>- No utility support for billing, administrative costs, database
"
management, GIS, maintenance and operations, and GIS
mapping'
.~..." .
> All capital projects willJ?e. cash funded (PAYG)
~../ , "
Year 1 to Year 6
Capital Only Scenario
/
/
~stimated Annual ERU Revenue Range
$32 to $5,8 million
Ran e of Monthl Char e er ERU
$2,70 to $4,50
I
'----------.
CiHy CJi ;Fju~JfJ~.d~:::j sturm W~i!~r ?t::1.:J:1fJt~j!iIJJJI
- --- -..---- ----., -". ..- -- - _. --'.'- _._--_._,._._-~---~----~
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Option 2 ;.
\
(,' '\
'~
,
r' ....
~.
, ;",CIP
,
;.. new maintenance and;operations crew,
. <' ----
;.. dedicated FPM resources to lower CRS rating,
;.. admin, support for billirt and customer service, and
;.. 'support for updating GIS data for storm water programming
..: " \
"
.J""J/-"
Com-prehenslv!, I Scenario
/
,,",
....:.:'
Year 1 to Year 6
/
Estimated Annual ERU Revenue Range $4 to $6.7 million
/
r ""~. ..~,. ,.... - ~ '"~. '".'"
[;jry ~j rj0:EJIJ0~:~1 S!0fffl Wm,:;;[ ?f~~~IJ!~!bJJ
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'Current Storm Water Utilities in Virginia
" ;.
";,
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ROANOKE',
- - - - -- - -- ~ I
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I3QANOKEI
I Locality NPOES Single-Family Re:;dentlal-~merc'al Storm water rT~'Annua'
Phase I I Stormwater Fee ,,~ I Revenue
Phase II (per month) ,(permonth) j Genefilted
;
" '" Ctyat Phase I '$1.5~ Non-Residential- $8.4 million
NOrfolk, VA $0.172/2000 fU of
ImpeMous Ilrea/day
OtyofVlrglnla ~5e.J '5,~ $5.13 per 2,269 sq. ft. of $10.4 million
Beach, VA Impervious area
City of Port5mouth, Phase I $5.00, '<:' $5.00 per 1,877 sq. ft. of $2.6 million
VA Impervious area
, Oty of NewPort .....HI $3.10 , $3.10 per 1,171 sq. It. of $4.9 million
News, VA " ,. " " imperv\ollSarea
~note1. - - '-
~ ~ Phase.'" $3.50 '" $2.50 per 2,429 sq. ft. or $3.5 million
City of.Hampb::m.
.VA~ -- /' , \ impervlollSarea
_\
OtyofChe:sapeake. p""", $2.55 , $2.55 plIlr 2,.112 sq. It. of $4.2 million
VA ,/" impervlousarea
~ 'PrlnceWllllam Phase I $1.73 $0.84 per 1,000 sq. It. or $5.3milllon
County, VA SeeflOteZ. Impervlousarea
SHy ul ;:jr;'8IJo}';~1 -3torllJ W-:Jt::f ?f::~::IJtHtjr;IJ
1-.._ __ _ ~_ __ ______._~ __ __.__ ________
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34
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o Regulatory Mandates for Improved Storm Water
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Next Steps
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- Refinement of publicly <:!cc(ptable level of service - public involvement
- Cost analysis and formal, rate development based on vetted program
- 12 to 18 month implementation schedule
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Discussion:
The City Manager commented that it is important for the Council to
adopt a five-year storm water plan that would detail where the City plans
to spend the money. She was in agreement with the suggestion that
property owners could "pay as you go", based upon existing staff
resources. She explained that if the Council bonded a significant amount,
it would take years given the City's capacity issues. She emphasized the
importance of following an outlined schedule in order for property owners
to identify with a timeline that will reference when their particular project
will be funded.
Vice-Mayor Trinkle was in favor of proceeding and studying the
implementation of said fee, as well as discussing the issue regionally with
Roanoke County and the Town of Vinton.
Council Member Dowe inquired if the billing would go through the
Western Virginia Water Authority; whereupon, Mr. Schirmer responded that
the billing could go through the Water Authority or be incorporated with
another billing system within the City, rather than create a new system.
The City Manager commented that a utility fee is a part of the real
estate billing to property owners in some localities, whether the property is
developed or not; and in the case of the property tax, non-profit
organizations such as churches and other organizations, are tax-exempt.
Mayor Harris advised that he is not in support of a storm water utility
fee, even though there are storm water issues that need to be addressed
by the City; however, he was of the opinion that the storm water fee should
be handled through the issuance of bonds rather than imposing another
fee or tax upon homeowners and businesses.
The City Manager reemphasized that the City has been very specific
regarding the possible adoption of a utility fee which would be directed to
capital projects; thus, as the City moves forward on the capital side,
whether with bonds or with a utility fee, the cost would still need to be
absorbed on the capital side for the increased maintenance activities.
36
Following in-depth discussion, she explained that over the past two
years, the City has had to eliminate a request for a storm water
maintenance crew from the budget, but she plans to incorporate the
request back into the upcoming fiscal year budget.
I
At 11 :20 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 12:00 p.m., in Room 159, for a joint meeting of Council and
the Roanoke Neighborhood Advocates.
At this point, Council Member Lea left the meeting (11 :20 a.m.).
At 12:25 pm., the Council meeting reconvened in Room 159 for a joint
meeting of Council and the Roanoke Neighborhood Advocates.
ROANOKE NEIGHBORHOOD ADVOCATES MEMBERS PRESENT: Brian G.
Gibson, Maureen P. Castern, Shirley Bethel, Bobby R. Caudle, Clarice Walker,
Robin Murphy-Kelso and Chairman Sandra J. Kelly-------mm---mmom-mm----m-7.
ABSENT: Kathy Hill, Clovis Rogers and Krystle Waller--m--mmn--m-m--3.
OTHERS
Neighborhood
Coordinator.
PRESENT: Cheryl D. Ramsey, Secretary, Roanoke
Advocates; Robert Clement, Jr., Neighborhood Services
I
COUNCIL-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor
expressed appreciation for the opportunity to meet for discussion and
clarification of the role of the RNA, which is to be the bridge between local
government and neighborhood organizations.
Chair Kelly stated that she thought some progress had been made
based upon the original guidelines that were established by the Council,
that the RNA was at a crossroads and needed to know Council's thoughts
regarding the role of RNA and whether the original mission created was
still applicable.
Mayor Harris suggested that neighborhood tours, be reinstated,
adding that Council used to take them regularly before City staff began
working with the neighborhoods to develop individual neighborhood plans,
noting that the tours would allow citizens to show the positive things
happening within their particular neighborhood and to voice their
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37
concerns. He further suggested that the tours take place on a monthly or
quarterly basis, with RNA choosing the particular neighborhood or
neighborhood organization; and thereafter working with the City Clerk's
Office to forward invitations to Council Members. He remarked that
neighborhood leaders should compile a list of issues requiring additional
information and forward it to the City Manager.
He further stated that local governments struggle with State
, regulations that are neighborhood based and suggested that RNA partner
with the City staff and Council to educate the City's legislative delegation
as to the importance of a certain piece of legislation because it would be
beneficial for the delegates to hear from the ground level the importance
of certain changes and how said changes would impact their
neighborhoods.
Regarding communication between the Council and RNA, Mayor
Harris suggested that the RNA provide Council with a report every six
weeks concerning the meetings held or appear before Council to present
local neighborhood concerns, but most importantly, he would prefer that
RNA get the neighborhood tour schedule solidified and allow at least a
month's notice so that Council members may have adequate time to
respond.
With regard to revIsing the written language relative to RNA's
mission statement, Mayor Harris suggested that the RNA draft language
that best captured their role and forward the information to the City
Clerk's Office for distribution to the Council.
Mayor Harris expressed appreciation for the opportunity to meet with
the members of the RNA, and stated that he would be happy to meet with
the Chair to discuss other issues requiring clarification.
At 1 :15 a.m., the Mayor declared the Council meeting in recess to be
immediately reconvened for a closed session.
At 1 :40 a.m., the Council meeting reconvened in Room 159, with all
Members of the Council in attendance, with the exception of Council
Member Lea, with Mayor C. Nelson Harris presiding for an additional
briefing regarding a request from Mill Mountain Zoo for a contribution
towards its capital campaign initiative.
38
MILL MOUNTAIN ZOO CONTRIBUTION
PARKS AND RECREATION (MILL MOUNTAIN ZOO): The Mayor advised
that the Executive Director of the Mill Mountain Zoo has asked the City for
a contribution towards its capital campaign. He noted that the Zoo plans
to have a kick-off event and would like to make the announcement at that
time. Mayor Harris further advised that the Zoo is asking the City for a
commitment of $500,000.00, a total of $3.5 million over a three-year period,
a similar scenario that has been done for other community projects, such
as the Grandin Theatre and Dumas Hotel.
Ms. Burcham indicated that it has been a challenge to obtain the
necessary data from the Zoo since no specific budget has been identified
for each of its exhibits; however, Mr. Greene has identified several items
that he would like to see happen between now and the end of fiscal year
2009, which includes animal exhibits, health facility and improvements to
the overlook, Phase I of the Virginia Wild Appalachian Adventure, new
maintenance facility, education center, and new administrative offices. She
added that the City was willing to commit about $100,000.00 a year, for
five years, and $130,000.00 towards its operating expenses. Based on the
amount, the Executive Director was advised that additional information
was needed in order for the City to consider its request.
The City Manager also noted that the Zoo has asked that the City
upgrade the water and sewer system as well as pay its water and electric
bills on an annual basis. She pointed out that the City has declined to pay
the water and electric bills and $130,000.00 towards the operating
expenses, stating that the sewer issue could be folded into a capital
campaign. She further stated that Mr. Greene has asked for the
$500,000.00, with $300,000.00 being granted in one year, $125,000.00 in
the second year, and the balance of $75,000.00 in the third year. She
expressed concern regarding the $300,000.00 in one year, from the
standpoint of perception, noting the sensitivity of the School Board relative
to the availability of funds for additional items for the schools. Ms.
Burcham remarked that she shared with a School Board Member that she is
prepared to recommend to the Council that the first $500,000.00 from the
Capital Maintenance and Equipment Replacement Program (CMERP) go
toward matching $500,000.00 from the Roanoke City School portion to
purchase textbooks.
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Based on other commitments, the Mayor suggested that the City
commit to $500,000.00 in thirds, which would be roughly $144,000.00 a
year, which is relatively close to the $125,000.00 that was given to Mill
Mountain Theatre approximately two years ago.
There was continued dialogue with regard to the Zoo's request for
funds towards its operating budget and the sewer system; whereupon, the
Mayor suggested that the issues be addressed at a later date in the context
of the fact that the City has made a commitment for $500,000.00 towards
the Zoo's capital campaign.
With Council's concurrence, the Mayor advised he would make the
announcement at the Jack Hanna event as a way to kick off the Zoo's
fundraising effort.
At 1 :55 p.m., the Mayor declared the meeting in recess to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., on Monday, March 5, 2007, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
with Mayor C. Nelson Harris presiding.
PRESENT: Council Members David B. Trinkle, Brian J. Wishneff,
Sherman P. Lea (arrived late), Gwendolyn W. Mason, Alfred T. Dowe, Jr., and
Mayor C. Ne I son Ha rri s_mmmm___________mooo_______ooo..__m_____mm___m_ooo____ooooooooo___---6.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr. moooooo..oooooo_m_________1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie
M. Moon, City Clerk.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Harris.
At this point Council Member Lea entered the meeting (2:05 p.m.).
40
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
CONSENT AGENDA ITEMS: NONE.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ZONING: James F. Douthat, Attorney, representing Faison-Southern
Lane, LLC, presented a petition for review of the decision of the Zoning
Administrator filed by the petitioner requesting authorization to comply
with the Concept Landscape Plan as it pertains to Tract B, in connection
with the development of the site location on Franklin Road, S. W., for a
Home Depot retail facility.
(See Petition for Review of Decision of the Zoning Administrator on file in
the City Clerk's Office.)
Mr. Douthat advised that the determination by the Zoning
Administrator of the exact location and topography of the
"Undisturbed/Forested Area" is inconsistent with staff acknowledgement
that the temporary extension of Roy Road must go through said area; the
determination will require Faison-Southern Lane, LLC, to bring
approximately 15,000 :!: cubic yards of fill material or 1,500 :!: truck loads of
fill material will have to be removed from Tract B in order to develop the
commercial part of Tract B, which will cause major traffic congestion in the
220/Franklin Road area, delaying completion of the project and will serve
no useful planning or public purpose; and the determination will result in
an unsightly development that is not in keeping with the efforts by Faison-
Southern Lane, LLC, to develop a project which is in the best interest of the
public.
He further advised that if forced to comply with the Zoning
Administrator's determination, Faison-Southern Lane, LLC, will have to
build a retaining wall between that portion of Tract B to be developed and
that portion designated as "Undisturbed/Forested Area" approximately 70:!:
feet tall. In addition, he emphasized that assuming the "Undisturbed/
Forested Area" cannot be disturbed, the existing pines were unsightly and
had suffered greatly from pine bark beetle devastation since the adoption
of Proffered Condition No. 10 and many of the trees should be removed
from the site.
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Mr. Douthat stated that if the pines, which may not be disturbed or
replanted, remain, they would cause an eye sore and not allow the area to
be the "Forested Area" that was proffered by Faison-Southern Lane, LLC, to
serve as a buffer between the commercial development and the residential
area which borders the northerly and easterly boundaries of the
"Undisturbed/Forested area" in Parcel B.
On behalf of Faison-Southern Lane, LLC, he requested that it be
authorized to comply with the Concept Landscape Plan as it pertains to
Tract B by configuring the area to be developed and the area to be forested
generally as referenced as Attachment 3 in the February 2, 2007,
communication from the Zoning Administrator; and it further be authorized
to grade Tract B as generally sown on Attachment 3 and that it be
authorized to reforest that portion of Tract B which is not shown as
developed, pursuant to the existing Zoning Ordinance of the City of
Roanoke and that it have such other further and general relief as the
Council may determine.
The Zoning Administrator submitted a written report advising that
the Council consider the following additional factors in her interpretation
of the proffered condition in response to certain specific points as outlined
in the Petition for Review as submitted by Faison-Southern Lane, LLC:
· Paragraphs 5 and 10: The reference in the staff report to the
Planning Commission regarding the development of Tracts B
and C was a statement of support for allowing their
development to be regulated by the development standards of
the Zoning Ordinance in effect at the time of development.
Proffered conditions survive comprehensive rezonings, and
when proffered conditions govern. "Details of site
development" referred to the development site outside of the
"Area to Remain Undisturbed/Forested" on the northern portion
of Tract B as delineated and labeled on the proffered landscape
plan.
· Paragraphs 7 and 10: The "Area to Remain
Undisturbed/Forested" is delineated on a drawn to scale
proffered landscape plan (proffered plan clearly delineates a
scale of 1" = 30'). The "scalloped edges" on the plan are not
indicative of uncertain boundaries, but are the accepted graphic
42
.
symbol for an existing tree line. Furthermore, the
interpretation of the Zoning Administrator clearly indicates a
willingness to discuss substantial conformity around the
"edges" of the delineated area, but not a 50% encroachment
into the area. The "Concept Landscape Plan" is not a "concept"
but a proffered landscape plan, Proffer No.1 0, of the Petition to
Amend Proffered Conditions.
Paragraphs 8 and 12: In the aforementioned meeting of
February 21, 2007, the Zoning Administrator determined that a
temporary road location along the northern edge of the "Area
to Remain Undisturbed/Forested", and generally along the
right-of-way of Griffin Road, would be deemed substantial
conformity with the proffered landscape plan. A field check by
City staff following the meeting determined that fewer trees
would be lost along the northern edge route than the submitted
route through the middle of the "Area to Remain
U nd isturbed/Forested."
Paragraph 9: A transcript of the tapes of the Planning
Commission public hearing on July 21, 2005, providing
statements related to Tract B and the "Area to Remain
U nd i sturbed/Forested".
Paragraph 11: Encroachment into 50% of the "Area to Remain
Undisturbed/Forested" is not "slightly modified." Changes
impacting a smaller portion of the proffered area and
impacting it along the edges could be considered "slightly
modified." Furthermore, it is the determination of the Zoning
Administrator that "reforestation" of such portion of the
proffered area would require an amendment of the proffered
condition, through the process of public notice and public
hearing before the Planning Commission and the City Council.
Paragraph 13: The grading of Tract B could be administratively
approved, provided such grading does not encroach into the
proffered "Area to Remain Undisturbed/Forested."
Paragraph 14: If the petitioner has decided to expand the
development site of Tract B as proffered and has discovered
that the proffered "Area to Remain Undisturbed/Forested"
creates a need for a high, unsightly retaining wall, the
appropriate channel is to apply to amend the proffered
condition.
.
.
.
.
(For full text, see report on file in the City Clerk's Office.)
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The Zoning Administrator submitted a report recommending that the
Council uphold the determination in the interpretation of and Application
of the Proffered Condition of the "Area to Remain Undisturbed/Forested."
(For full text, see report on file in the City Clerk's Office.)
The Mayor asked the City Attorney if the Council was to overrule the
Zoning Administrator, where would that leave said particular proffer;
whereupon, Mr. Hackworth responded that conditions that are proffered
are part of the conditional zoning laws; and if the Council wishes to
overrule the Zoning Administrator, it would mean differing or deciding that
her opinion is incorrect. He added that based on the proffer - "The land
will remain undisturbed", grading would appear to be directly to the
contrary, unless Council determines that "undisturbed" includes grading.
Vice-Mayor Trinkle inquired as to why the petitioner does not wish to
proceed through the normal process; whereupon, Mr. Douthat advised that
the petitioner does not want to disturb the land at all, they only want to
grade a portion of the lower end, and if they have to go back before the
City Planning Commission, the process would take approximately 90 days.
Vice-Mayor Trinkle also inquired if there was another option available
to expedite the matter; whereupon, R. Brian Townsend, Agent to the City
Planning Commission, responded that another option would be to hold a
joint public hearing before the City Planning Commission and the City
Council. He added that if the Planning Commission and the Council were
amenable to amending the proffered condition, the amended proffer would
go into effect immediately, and thereafter, the petitioner could submit a
plan that would be consistent with the amended proffer.
Mayor Harris noted that there were two options before the Council - -
either affirm the Zoning Administrator's ruling or reverse the decision of
the Zoning Administrator that will not result in an amended proffer; and if
there was no objection by the Council, a joint meeting between the Council
and the City Planning Commission could be held on April 2 during the 2:00
p.m. regular session of the Council, and the staff could schedule the
appropriate public hearing for said date.
44
The City Manager noted that the petitioner needed to file,
immediately, an amended proffer because Mr. Douthat shared several
different drawings that had been submitted and the City needs one that
can be properly advertised as what the petitioner is requesting, such as
"subject to the filing by the petitioner of an amended proffer."
I
As agreed upon during the discussions, Mr. Douthat withdrew his
petition for review of the decision of the Zoning Administrator, which was
filed on behalf of Faison-Southern Lane, LLC.
After a comprehensive dialogue, Council Member Mason moved that
Council authorize a joint public hearing be scheduled for Monday, April 2,
2007, at 2:00 p.m., or as soon thereafter as the matter may be heard, before
the Council and the City Planning Commission to consider the request of
Faison-Southern Lane, LLC, that a certain proffered condition binding upon
certain tracts of land located on Franklin Road, Southern Lane, Southern
Hills Drive and Griffin Road, S. W., be amended, subject to the filing of a
third amended petition pertaining to the abovementioned request. The
motion was seconded by Council Member Wishneff and adopted.
REPORTS OF OFFICERS:
I
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-EMERGENCY SERVICES-GRANTS: The City Manager submitted
a written communication recommending acceptance of a 2006 Assistance
to Firefighters Grant from the Department of Homeland Security, Federal
Emergency Management Agency and United States Fire Administration; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37698-030507) A RESOLUTION accepting the Assistance to
Firefighters grant to the City from the Department of Homeland Security,
and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 71, page 256.)
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Council Member Mason moved the adoption of Resolution No. 37698-
030507. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Members Trinkle, Lea, Mason, Dowe and Mayor
Harrisooo_____uooo______m_____uuum_oooooo______ooo__oooooo_______oooooo__ooooooooo____ooouooo___oooooooooooo_ooo5.
NAYS: Noneoooooom__ooo_ooo_____ooouoooooo______ooo_m____ooou_________oooooo_____oooooo_------0000000.
(Council Member Fitzpatrick was absent.) (Council Member Wishneff was
not present when vote was recorded.)
Council Member Dowe offered the following budget ordinance:
(#37699-030507) AN ORDINANCE to appropriate funding from the
federal government for the Assistance to Firefighters Program, amending
and reordaining certain sections of the 2006-2007 Capital Projects and
Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 257.)
Council Member Dowe moved the adoption of Ordinance No. 37699-
030507. The motion was seconded by Council Member Mason and adopted
by the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason, Dowe and
Mayor H arri smnmm_________m_______mm_ooo___oooooooooooo______oooooo____nm_________---m-------m---6.
NAYS: None---------ooo--nmn------------------------------------ooo_oooooo______oooooo____m_________O.
(Council Member Fitzpatrick was absent.)
BUDGET-GRANTS-CONVENTION AND VISITORS BUREAU-TOURISM: The
City Manager submitted a written communication recommending the
acceptance of a Marketing Leverage Funds Grant from the Virginia Tourism
Corporation in connection with new tourism marketing programs; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
46
Council Member Dowe offered the following ordinance:
I
(#37700-030507) A RESOLUTION accepting the Marketing Leverage
grant made to the City from the Virginia Tourism Corporation, and
authorizing execution of any required documentation on behalf of the City.
(For full text of ordinance, see Ordinance Book No. 71, page 258.)
Council Member Dowe moved the adoption of Ordinance No.
37700-030507. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason, Dowe and
Mayor Harri s---______mu_m__________m_m____mm_________mm____ooouu_______m______m_mm____m6.
NAYS: N one------mm------_mm________mm_______mmm_mum___nm_____ooou____-----moO.
(Council Member Fitzpatrick was absent.)
Council Member Dowe offered the following budget ordinance:
(#37701-030507) AN ORDINANCE to appropriate funding from the I
Commonwealth of Virginia for the Virginia Tourism Corporation Marketing ,
Leverage Funds Program, amending and reordaining certain sections of the
2006-2007 General and Grant Funds Appropriations, and dispensh"lg with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 259.)
Council Member Dowe moved the adoption of Ordinance No. 37701-
030507. The motion was seconded by Council Member Lea and adopted by
the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason, Dowe and
Mayor H arri Sm___mm__________mooom________mm________m________mm___nm________mum_---mm6.
NAYS: Nonemmmmmuuum________m_____mm____________m________mm_mm_____000000--0.
(Council Member Fitzpatrick was absent.)
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HOUSING-VALLEY VIEW MALL: The City Manager submitted a written
communication recommending authorization for waiver of the City's
sovereign immunity and execution of rental agreements with CBL &
Associates Management, Inc., in connection with the Valley View Fair
Housing Fair on April 14, 2007, and Valley View Citizens Appreciation Day
on May 19, 2007.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37702-030507) A RESOLUTION authorizing the waiver of the City's
sovereign immunity in connection with the City's use of Valley View Mall
for the Fair Housing Board's Fair Housing Fair, and authorizing execution of
an agreement with Valley View Mall, LLC, through its agent, CBL &
Associates Management, Inc., in connection with such use of Valley View
Mall.
(For full text of resolution, see Resolution Book, No. 71, page 260.)
Vice-Mayor Trinkle moved the adoption of Resolution No.
37702-030507. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason, Dowe and
Mayor Harris-------------ooooooooo-------ooo----------------------------------------------------------------000-----6.
NAYS: None---------m---mm-ooo_____ooooooooom_____mmm____m_________oooooo______mmnmO.
(Council Member Fitzpatrick was absent.)
Council Member Dowe offered the following resolution:
(#37703-030507) A RESOLUTION authorizing the waiver of the City's
sovereign immunity in connection with the City's use of Valley View Mall
for Citizen Appreciation Day, and authorizing execution of an agreement
with Valley View Mall, LLC, through its agent, CBL & Associates
Management, Inc., in connection with such use of Valley View Mall.
(For full text of resolution, see Resolution Book No. 71, page 261.)
48
Council Member Dowe moved the adoption of Resolution 37703- I
030507. The motion was seconded by Council Member Mason and adopted
by the following vote:
AYES: Council Members Trinkle, Wishneff, Lea, Mason, Dowe, and
Mayor Harri s____mm______mm_____________nm____m_______mn__m______mmm_m______mmm______6.
NAYS: Non e-----------------------------------------------m-----------------------------m-------------O.
(Council Member Fitzpatrick was absent.)
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the month of January 2007.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance made brief comments regarding the Financial
Report.
Without objection by the Council, the Mayor advised that the I
Financial Report for the month of January 2007 would be received and
filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY COUNCIL-SCHOOLS: Council Member Lea announced that the
William Fleming High School Boys Basketball team advanced to the State
semi-finals for the first time in more than ten years, that the William
Fleming team will play again on Friday, March 9, 2007, at the Virginia
Commonwealth University Siegel Center in Richmond, Virginia.
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PARKS AND RECREATION (MILL MOUNTAIN): The Mayor called on the
City Manager to update the Council on some of the initial work that the
City has been engaged in relative to a proposal to construct an inn on Mill
Mountain.
The City Manager advised that City staff met to review specific
elements identified by Valley Forward at the February 20 Council meeting;
Le.: the type of facility, amenities, and process to be followed. After
reviewing the information, she stated that it was staff's recommendation to
forego the two-phase process as suggested by Valley Forward, but instead
move directly to Request for Proposals (RFP's), which should expedite
receiving proposals and hopefully, maximizing the amount of time to
review the various proposals that might be received. She also pointed out
that Valley Forward had recommended an advisory committee be
established; however, staff questioned whether or not the committee
should be advisory in nature or should serve in a decision making capacity;
and based upon discussions regarding the recommendation, staff
determined that any committee that is established should be advisory in
nature, not a decision-making body since the ultimate decision would be
determined by the Council. She added that after reviewing the proposed'
membership and discussing the various groups that may wish to be
represented, she is of the opinion that it is not necessary to have an
advisory committee, but to move directly to the Council for a review of
those specific proposals. She called attention to the following four issues
identified by City staff regarding the project:
~ Disposition of the land (consideration of both a long term land lease,
as well as potential transfer of the property depending on the type of
proposals received by the City)
~ Rezoning of property (Mill Mountain currently zoned as open space)
~ Infrastructure (if necessary, additional infrastructure to support a
hotel in said location, such as a road network as well as other basic
infrastructure like water and sewer)
~ Restrictive covenants
Ms. Burcham added that staff will be advertising for "Requests for
Proposals" within the next few weeks, and City staff is researching various
opportunities for placement of advertising of two developers who may
have a particular niche in working in mountain environments or in a rustic
atmosphere as opposed to the traditional developer. She commented that
the City is equally sensitive to the issue of green design and therefore, the
submittal date for proposals will be extended in order for the City to take
advantage of advertisements in various publications.
50
She remarked that Valley Forward shared its presentation with the I
Roanoke Valley Convention and Visitors Bureau Board of Directors and
received feedback as well as a resolution approved by the Board in support
of the concept.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for
response, recommendation or report to Council.
COMPLAINTS-SCHOOLS: Chris Craft, 1501 East Gate Avenue, N. E.,
appeared before the Council with regard to the deterioration of the
Roanoke City School infrastructures. He urged the Council to encourage
the School Board and Administration to take responsibility in caring for the
facilities.
COMPLAINTS: Helen E. Davis, 35 Patton Avenue, N. E., appeared
before the Council to request clarification regarding the policy pertaining
to the amount of time that is allotted for citizens to be heard during the
regular meetings of Council, and to express concern with regard to the
location of the proposed Social Security Administration Building in the I
Gainsboro community.
CITY MANAGER COMMENTS:
SISTER CITIES-CELEBRATIONS: The City Manager announced she had
the pleasure of attending the Sister Cities Annual Conference which was
held on March 2 - 4, 2007, at Roanoke College, and sharing with the group
Roanoke's history. She added that the Sister Cities recognized Roanoke for
its efforts to promote diversity. She also encouraged everyone to attend
the City's 125'h Anniversary Kickoff Event on March 31, 2007, at 12:00 noon
at the Roanoke Civic Center.
At 3:28 p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened in Council's Conference Room, Room 450, fourth
floor, Noel C. Taylor Municipal Building, for a continuation of the Closed
Session previously held during the 9:00 a.m. Work Session.
At 4:20 p.m., the Council meeting reconvened in the Council Chamber,
with all Members of Council in attendance, except for Mayor Harris (left
during the closed session) and Council Member Fitzpatrick, with Vice-
Mayor David B. Trinkle presiding.
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COUNCIL: With respect to the Closed Session just concluded, Council
Member Dowe moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters were identified
in any motion by which any Closed Meeting was convened were heard,
discussed or considered by city Council. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Wishneff, Lea, Mason, Dowe and Vice-Mayor
Tri n klem_________mm____m________mmm__________m___mmm_____m______m_m___________mm______m 5.
NAYS: Non e-----------------------_________________ooo________mm___________---------------------------0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
OATHS OF OFFICE-COMMITTEES-HOTEL ROANOKE CONFERENCE
CENTER: The Vice-Mayor advised that the four-year term of office of
William White, Sr., as a member of the Hotel Roanoke and Conference
Center Commission will expire April 8, 2007; whereupon he opened the
floor for nominations to fill the vacancy.
The name of Jesse A. Hall was placed in nomination.
There being no further nominations, Mr. Hall was appointed as a
member of the Hotel Roanoke Conference Center Commission, for a term
commencing April 9, 2007, and ending April 8,2011, by the following vote:
FOR MR. HALL: Council Members Wishneff, Dowe, Lea, Mason and
Vi ce-Mayor Tri n kle__m__mm_________mm______m__m_m________m______mm_mmm_______m----- 5.
(Mayor Harris and Council Member Fitzpatrick were absent.)
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Vice-Mayor advised that there is a vacancy on the
Roanoke Valley Allegheny-Regional Commission created by the expiration
of term of office of Mayor C. Nelson Harris ended June 30, 2006;
whereupon he opened the floor for nominations to fill the vacancy. It was
noted that Council Member Wishneff was appointed to fill the vacancy of
Mayor Harris on July 3, 2006; however, since the Oath of Office had not
been administered, Council Member Wishneff requested that another
member of Council be appointed to serve as a City representative on the
Roanoke Valley Allegheny Regional Commission.
52
The name of Council Member Beverly T. Fitzpatrick, Jr., was placed in I
nomination.
There being no further nominations, Council Member Fitzpatrick was
appointed as a member of the Roanoke Valley Allegheny-Regional
Commission, for a term ending June 30, 2009, by the following vote:
FOR COUNCIL MEMBER FITZPATRICK: Council Members Trinkle,
Wish neff, Dowe, Lea, Mason and Vice-Mayor Trinkle-----------m--------mm---mm-5.
(Mayor Harris and Council Member Fitzpatrick were absent.)
OATHS OF OFFICE-COMMITTEES-CABLE TELEVISION: The Vice-Mayor
advised that there is a vacancy on the Roanoke Valley Cable Television
Committee as the City Manager's designee created by the resignation of
Larry Brown, former Public Information Officer; whereupon he opened the
floor for nominations to fill the vacancy.
The name of Melinda Mayo, Public Information Officer, was placed in
nomination.
There being no further nominations, Ms. Mayo was appointed as the I
City Manager's designee to the Roanoke Valley Cable Television
Committee, by the following vote:
FOR MS. MAYO: Council Members Wishneff, Dowe, Lea, Mason and
Vice-Mayor Tri n kl e___________mm_ooo______________mooomm________mm______m_____m___mm___m- 5.
(Mayor Harris and Council Member Fitzpatrick were absent.)
OATHS OF OFFICE-COMMITTEES-GREENWAY SYSTEM: The Vice-Mayor
advised that there is a vacancy on the Roanoke Valley Greenway
Commission created by a conflict in meeting schedule of Talfourd H.
Kemper, Jr., for a term ending June 30, 2007; whereupon he opened the
floor for nominations to fill the vacancy.
The name of Charles R. Shaver was placed in nomination.
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There being no further nominations, Mr. Shaver was appointed as a
member of the Roanoke Valley Greenway Commission to fill the unexpired
term of Talfourd H. Kemper, Jr., for a term ending June 30, 2007, by the
following vote:
FOR MR. SHAVER: Council Members Wishneff, Dowe, Lea, Mason and
Vi ce-Mayor Tri n kle___'mmm________mmm____.mm___________m______________mmm__________m_._ 5.
(Mayor Harris and Council Member Fitzpatrick were absent.)
There being no further business to come before the Council, the Vice-
Mayor declared the Council meeting adjourned at 4:25 p.m.
APPROVED
ATTEST:
A~ m.n1bwv
Stephanie M. Moon ~
City Clerk
c..~ ~4~
C. Nelson Harris
Mayor
54
March 19, 2007
I
ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met ih regular session on Monday,
March 19,2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Vice-Mayor David B. Trinkle
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reoular Meetinos, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members Brian J. Wishneff, Alfred T. Dowe, Jr. (arrived
late), Beverly T. Fitzpatrick, Jr. (arrived late), Sherman P. Lea, Gwendolyn W.
Mason, Mayor C. Nelson Harris (arrived late) and Vice-Mayor David B. Trinkle---7.
ABS E NT: Non e __n___nnnn ____nnnnnnn_____u __'__nn______n__ _____00____ - - __00 __00__ -n-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice-Mayor David B. Trinkle.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ENVIRONMENTAL POLICY: The Vice-Mayor presented Brent Willis a
Certificate of Recognition to Environmental Erosion Control, LLC, for
environmental protection through use of best management practices for
Erosion and Sediment Control.
At this point, Council Member Dowe enter,ed the meeting (2:05 p.m.).
FIRE DEPARTMENT: The Vice-Mayor declared Saturday, March 31, 2007,
as Roanoke Fire-EMS Department 1 OOth Anniversary. He presented a ceremonial
copy of the proclamation to Fire Chief H. David Hoback.
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CONSENT AGENDA
The Vice-Mayor advised that all matters listed under the Consent Agenda
were considered to be routine by the Members of Council and would be enacted
by one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. The Vice-Mayor called attention to a request for a
closed session.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T ri n k I e __n - - -00- 00---00 _ _ __00__ 00 _ _ ___n_ n____ _ - - _n_ 00 ____nn n ______ __ _nU_ - ___on n n ----00 - - - - --00--00 00- 5 .
NAYS: Non e 00- - ------00 00 ----00 ______ - - --0000 - - - ----00 00 ----00 ------00 _________ 00 __ ------00 - - ----00 - O.
(Mayor Harris and Council Member Fitzpatrick were not present when the vote
was recorded.)
AUDIT COMMITTEE: Minutes of the Audit Committee meeting held on
Tuesday, January 2,2007, were before Council.
(For full text, see minutes on file in the City Clerk's Office.)
Council Member Dowe moved that the minutes of the Audit Committee
be received and filed. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Mason and Vice-
Mayo r T ri n kle__________nn____nnn__nn______________n____n____nnn__n_________n_n_n__n--00----- 5.
NAYS: Non e 00- - ----0000 - - --0000 ----00 00 ______ - 00 --00--00 __ __nn nnn n nnn_n__ - - ----00-- - - ---- - 0 .
(Mayor Harris and Council Member Fitzpatrick were not present when the vote
was recorded.)
56
REGULAR AGENDA
I
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
CITY EMPLOYEES-CITY SHERIFF: The Honorable Octavia L. Johnson,
Sheriff, appeared before the Council with regard to the contract entered into
between the Sheriff and the City of Roanoke dated December 20, 2005. Sheriff
Johnson advised that she manages a staff of 250 deputies, civilians, and
administers a budget of approximately $250 million; and one of her highest
priorities, during her first year on the job, was to improve employee moral. She
further advised that the Sheriff's Department has worked hard to enhance the
work environment, improve jail security, adding that she instituted a
"no-smoking while in uniform" policy in order to promote professionalism
amongst the deputies, strengthened the Department's recruitment policy, and
most important, worked to take politiCS out of public safety.
She pointed out that the Roanoke City Jail was the first in the State of
Virginia to receive accreditation based on the ACA Fourth Edition of the Adult I
Local Detention Facility Standards. As an expression of appreciation and a
measure to improve employee morale, she has allowed each employee a day off
on or about the day of their birth. Unfortunately since such a measure conflicts
with the City Administration's personnel policy, she decided to seek Council's
support. She added that if the Council could not support the continuation of
the practice, she would like consideration to continue the practice until the end
of the 2007 fiscal year.
Council Member Dowe inquired if the prior approved time off were paid
holidays or paid vacation days; whereupon, Sheriff Johnson responded that the
approved time off was paid days. Council Member Dowe questioned if the day
after Thanksgiving or the day after Christmas was an option. Sheriff Johnson
answered no, because the days were included with other holiday time approved
by the State. Council Member Dowe asked about the number of employees on
staff who are receiving said incentives; whereby Sheriff Johnson replied that the
number was 213.
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57
In response to duplication in birthdays, Sheriff Johnson responded that
because of the dates, there were 59 employees who had not celebrated their
birthdays.
Question was asked of the City Attorney with regard to the Council's role;
whereupon, the City Attorney advised that the Council could authorize the
continuation of the policy, however, the contract entered into between the
Sheriff and the City must be amended. He noted that the contract states that
the Sheriff and her office would observe only the holidays that are in the City
Code and any day designated by the Governor as a holiday.
Council Member Mason asked about the total cost per year for 213
employees to be granted a paid day off, and why the issue was not addressed
earlier in the fiscal year. Sheriff Johnson replied that the overall cost was never
considered when the time off was granted, but she did figure the total cost to
be approximately $10,000.00 for the remaining 59 employees.
Vice-Mayor Trinkle advised that he agrees that consistency is needed, as
well as equity among all City employees, however, he expressed his concern
and his support of time off in recognition of birthdays of the employees for the
remainder of the fiscal year. He pointed out that the contract could be amended
to allow the practice to continue for the remainder of the fiscal year, and no
further authorization being granted until the impact of the same benefit for all
City employees can be studied and findings reported back to the Council at its
next regular meeting for action.
The City Manager wondered about the handling of birthdays that may fall
between March 20 and April 2, which are two weeks prior to the next meeting
of the Council, adding that clarification was needed today.
By consensus, the Council agreed to allow the continuation of the
practice of granting employees in the Sheriff's Department paid days off for
birthdays as an incentive, commencing at the beginning of the fiscal year and
continuing to the end of said fiscal year; and to refer the matter of the overall
practice of granting time off in recognition of birthdays for all City employees
to budget study. Council instructed the City Attorney to prepare an amendment
to the contract reflecting the continuation of the practice for fiscal year 2006 -
2007 for adoption by the Council.
58
ECONOMIC DEVELOPMENT-ANNUAL REPORT-ROANOKE REGIONAL I
PARTNERSHIP: Phillip F. Sparks, Executive Director, appeared before the
Council and presented the 2006 Report of Economic Development Activity by
the Roanoke Valley Economic Development Partnership.
Mr. Sparks advised that his presentation would include information from
the Commonwealth of Virginia Department of Economic, Department of
Economic Partnership, and the region that the City of Roanoke belonged in. He
shared the following information:
2006: From a State Perspective
Valley
7.4%
Southside
16.3%
NOVA
43.0%
'"
Vl~.gt~ Ii!~:~
. Total number of
announcements: 374
Hampton
~;;~:, . Total in the Valley
Region (which
includes the Roanoke
Valley: 42
. But, that's not the
whole story
I
>>
2006: How the Roanoke Valley Did
Resto!
Valley
Region
85_7%
'"
VllWI1cW~I:'~bY
lor Business R:lrbes.com
. Total number of state
announcements: 374
. Total in the Valley
Region: 42
. Total Roanoke Valley: 6
. 14.3% of Valley Region
total, 1.6% of state total
>>
I
59
I
2006 Investment
Southside
27.5%
· Total announced
investment in VA:
Hampton $2,112.82 million
Roads
12.9% . Total in the Valley
Region: $368.29
million
. 2nd highest after
Southside
SWVA
13.5%
VlrgtE1~1~1"gbY
ror Business Forbes,com
;j)
2006 Investment -- Roanoke Valley
I
Roanoke
Valley
48.3%
. Total investment in VA:
$2,112.82 million
· Total in the Valley
""tol Region: $368.29 million
Valley
~:g;:;: . Total Roanoke Valley:
$177.9 million
. Almost half of Valley
Region total, 8.4% of
state total
;j)
VlrgtE1~I:lgby
for Business ForOOs.com
I
60
2006 New Jobs
Valley
SW VA 7.4%
9.1%
I
Southside
16.3%
CenlralVA
10.9% · Total announced jobs
Hamplon in VA: 23,368
Roads
13.3% . Total in the Valley
Region: 1,734
· Lowest in the state
NOVA
43.0"1"
~
VlIW,!H~ I:J.ngbY
for Business FOrOOsC{)n)
~
~
2006 Jobs -- Roanoke Valley
'"
Vl~l~l~gby
I(JrBu.~int:S!i Forbes.com
I
. Total announced jobs in
VA: 23,368
. Total in the Valley
Region: 1,734
. Total Roanoke Valley:
575
. Almost a third of Valley
Region total, 2.4% of
state total
;j)
I
61
I
Statewide Stats
· Non-Manufacturing Projects
- 67% of announced jobs
- 32% of announced investment
. Expansion Projects
- 75% of announced jobs
· Foreign-Affiliated Projects
- 14% of announced jobs (3,208)
- 32% of announced investment ($679 million)
. ~
VlI~~t~ I~es"'c~~
~
~
I
Roanoke Valley Stats
. All 2006 Announcements were Manufacturing
- 575 announced jobs
- $177,9 million announced investment
. Expansion Projects
- 622% of announced jobs
. Foreign-Affiliated Projects
- 46-4% of announced jobs (267)
- 68,1% of announced investment ($121.1 million)
;j)
I
62
Behind the Stats
I
:~~J!hT~~mn!ml!:,lim $23,000,000 175
;~l=~mmmlilli~mffi!illm $3,000,000 100
'l~~~~~~~~~Jmm~ $24,400,000 55
.i!~J~~~~~jlijiffillik~ $177,900,000 575
~~
"
~
What Does This Mean?
. Roanoke Valley still attractive to manufacturing
. Roanoke Valley attractive to foreign-affiliated
companies
- Which then grow here
. More new investmenVfewer new jobs might
indicate higher quality projects and jobs
I
;j)
I
63
I
What Have We Done for You
Lately?
. Included Riverside Center, CBI & Carilion Clinic
in several public relations opportunities
- White Paper on www.exoansionmanaqementcom
. Posted City of Roanoke properties on our
website, VEDP's website & Fast Facility (Area
Development)
- 202 hits on Fast Facility for 8 City of Roanoke
pmp,"'" "'co '"" <im' ". y'" ~
Our Winning Strategies
I
· Advertising
. Trade Shows
· Marketing Missions
· Targeted Industry Sector Campaign
- Results in company conference calis
· PubU, Relallons ~.~
· www.roanoke.org tIIf'lf/IJ
I
64
New Marketing Initiatives
I
. Follow-up with older contacts
- Started with 2,700 records
- Removed 300 "dead" contacts
- Reviewed the rest for possible fOllow-up action
- Mailed or e-mailed 460 an "end-of-year" update
- Received 2 dozen responses
· Website updates
- Improved Site & Building report forms
- Improved online data & other downloads ~
- Updates continue! .
O"~
On the Horizon
Where our current prospects stand:
. 4 have proposals pending
- 745-1,145 potential jobs/$24-30 million
investment
. 8 actively considering the region
- 391-840 jobs/$61-71.5 million
. 8 long term
- 775-1 ,080 jobs/$58-67.5 million
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I
So Far This Year
. We've opened 5 new prospect files
- The most for January and February since 2000
. We've had 5 prospect visits
- A little below average for this time of year
. Of those:
- 2 are local
- 2 are from the South
- 1 is from the Midwest
~
I
Looking Ahead to 2007
A mixed message on the economy
. Still solid fundamentals. Growth, yes, but
throttling back (GDP 2.0-2.2%)
. Recent GDP growth had been driven by
consumer spending and residential construction
- Auto sector sales are down
- Housing starts will be down in 2007 until inventories
decline further (NAR 2nt07)
- Existing home sales may have
bottomed out (NAR 2/15/07), but the ~
slump could continuE?
VITV1n1'al#l,,,~.
... OBest State RiIl1kJng by
J(,rBUSlllt'$ Fortles.com
I
66
Looking Ahead to 2007
I
A mixed message on the economy
· Recent stock market jitters
. Inflation still lurking - especially with a generally
tightened job market
. The "r-word"
. Interest rates - cumulative effects of interest
rate growth to dampen strong growth
vU;r;::f1at;on;" ,heck ~
Looking Ahead to 2007
A mixed message on the economy
. Good news on several fronts:
- Manufacturing is growing again, according to the
Institute of Supply Management ISM manufacturing
index for Feb, was 52.3, up from Jan, (ISM 3/1/07)
- 72% of US consumer products companies are
optimistic about US economy over the next 12
months; 56% planning major new capital
investments (Material Handling
V~ii:"'M~'t ~
I
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67
I
Looking Ahead to 2007
A mixed message on the economy
. Wild Cards that could stall the engine:
- Energy price spike
- New Congress - fiscal policy; spending restraint?
- International incident
- Natural disaster like a Hurricane Katrina
c:;>
Vll~H~I~by
r(Jrllu.silll._~ Forbes.com
~
I
2007 Industry Growth Sectors
. Certain IT
- Wireless networks (improvements in capabilities)
- Computer systems integration
· Telecommunications equipment
. Medical Devices
. Automated machinery
. Certain transportation equipment
- Not heavy trucks until 2008-09
· Energy
~
c:;>
VlrgtE!~ I~l",by
forBusiness ForbeS.COOl
I
68
Changes coming to the
Partnership in 2007
I
. Changing as the economy changes
. Broadening our scope
· Doing more with more!
· Helping to make the Roanoke Valley even
better.
>>
Council Members expressed appreciation to Mr. Sparks and the
Partnership for focusing on the larger issue of what comes to the region.
Council Member Lea referred to comments made during the Financial I
Planning Study Session held on Friday, February 16, 2007, regarding charities
and the homeless. He emphasized the importance for citizens to recognize the
efforts that the City makes to provide shelter, as well as assistance to victims to
lead some form of quality of life, and he commended the Council for its
discussion regarding the issues.
Vice-Mayor Trinkle advised that the Roanoke Allegheny-Regional
Commission is pursuing a regional approach to homelessness by working with
counties that do not have the various resources to help build the infrastructures
to assist the homeless in their communities, adding that the initiative was
spearheaded by the City of Roanoke.
There being no additional comments by the Council, the Vice-Mayor
expressed appreciation to Mr. Sparks.
At this point, Council Member Fitzpatrick entered in meeting (2:53 p.m.)
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69
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-HOUSING-GRANTS: The City Manager submitted a written
communication recommending acceptance of the Shelter Plus Care Renewal
Grant funds from the U. S. Department of Housing and Urban Development; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37704-031907) A RESOLUTION authorizing acceptance of the Shelter
Plus Care Renewal Grant Award from the U. S. Department of Housing and
Urban Development, in the amount of $143,232.00, for a one-year period, to
provide rental assistance and supportive services to disabled homeless
individuals; and authorizing execution of necessary documents.
(For full text of resolution, see Resolution Book No. 71, page 262.)
Council Member Mason moved the adoption of Resolution No. 37704-
031907. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi ce- Mayo r T ri n k len___nnn___n___nn________n_____n____n____n_________n____________nn__nn00--6.
NAYS: Non e n____ - - _n. n __00__ ____0000 - - _______ - - ____ - - __0000 ____00 00 ____00___ _ _ __0000 __0000 - ---00-0.
(Mayor Harris was not present when the vote was recorded.)
70
Council Member Dowe offered the following budget ordinance:
I
(#37705-031907) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Shelter Plus Care
Grant, amending and reordaining certain sections of the 2006-2007 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 263.)
Council Member Dowe moved the adoption of Ordinance No. 37705-
031907. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi ce- Mayo r T ri n k I e_____nnn__________n_______nn__nnnnnnn_nn________n____________n__---nn-6.
NAYS: Non e - _nn n - _nn_ - __n - - __n n __ _______n - - ___n_ nnn n _n_ n _____nn n - - - - n n nnn n - 0 .
(Mayor Harris was not present when the vote was recorded.)
BUDGET-HOUSiNG-GRANTS: The City Manager submitted a written I
communication recommending acceptance of Roanoke Homeless Assistance
Team Renewal Grant funds from the U. S. Department of Housing and Urban
Development; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37706-031907) A RESOLUTION authorizing acceptance of the Roanoke
Homeless Assistance Team Grant Renewal Award from the United States
Department of Housing and Urban Development to provide outreach and
limited case management services to the homeless; and authorizing execution
of necessary documents.
(For full text of resolution, see Resolution Book No. 71, page 264.)
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Council Member Mason moved the adoption of Resolution No. 37706-
031907. The motion was seconded by Council Member Dowe.
Council Member Lea reiterated his previous comments with regard to the
City's efforts to work with the homeless, and suggested that the Council
discuss the homeless problems in the City during the 2007-2008 budget study.
Council Member Mason also expressed concern with regard to the number of
children seeking public assistance in the City. '
There being no additional comments from the Council, Resolution No.
37706-031907 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi c e - Mayo r T ri n k I e 00_ ------- - ------ -- ---- -- - - - ------ -- __00__ __nn - - __n__ - - - ------ -- ----- - __00__ ____00 -- - - 6 .
NAYS: Non e nnn - - nnn - ___n ~ - nnn - - nnnn - nnn ______ - - nhn - - _nnn - ___n - - nnn _n__: -0 .
(Mayor Harris was not present when the vote was recorded.)
Council Member Dowe offered the following budget ordinance:
(#37707-031907) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Homeless
Assistance Team Grant, amending and reordaining certain sections of the 2006-
2007 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 265.)
Council Member Dowe moved the adoption of Ordinance No. 37707-
031907. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi ce- Mayo r Tri n k I e_____n_____________n______nnn____nn__nn__nn_____________nh__nnn__--------6.
NAYS: Non e___n_____n____n_____n______nnnn_nn_n_n_______n____nn_____nn______-------0.
(Mayor Harris was not present when the vote was recorded.)
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CITY CODE-PARKS AND RECREATION: On motion offered by Council I
Member Fitzpatrick, seconded by Council Member Mason, and unanimously
adopted, amendment of Section 24-97, Code of the City of Roanoke (1979), as
amended, was tabled for action following the regular agenda items. (See
page 82.)
CITY CODE-NUISANCE: The City Manager submitted a written
communication recommending amendment of Section 33-23, Notice to owner
of hearinq on abatement costs: post-abatement hearinq, of the City Code to
address blight issues within the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37708-031907) AN ORDINANCE amending and reordaining Section
33-23, Notice to owner of hearinq on abatement costs: post-abatement hearinq,
Article II, Weed and Trash Abatement, Chapter 33, Veqetation and Trash, Code
of the City of Roanoke (1979), as amended; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
(For full text of resolution, see Resolution Book No. 71, page 267.)
I
Council Member Mason moved the adoption of Resolution No. 37708-
031907. The motion was seconded by Council Member Fitzpatrick.
Council Member Mason expressed appreciation for the Administration
having streamlined the process.
There being no additional comments from the Council, Resolution No.
37708-031907 and adopted by the folloWing vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi c e - Mayo r T ri n k I e 00- - - __nn -- --00 00 --0000 - ----00 00 - - ----00 - - ----00 - ---00 - 00 ------ - - nnnn - - n'__n_ - - - - 6.
NAYS: Non e -- --0000 - - --0000 - - --00 - - --00 00 -------00 - - ----00 - - ______ ___n_ - - _nnnn - - nnn n - - -nnO .
(Mayor Harris was not present when the vote was recorded.)
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I
BRIDGES-DECEASED PERSONS: The City Manager submitted a written
communication recommending execution of Amendment No.6 to the contract
with Hayes, Seay, Mattern & Mattern, Inc., for additional design services in
connection with the Dr. Martin Luther King, Jr. Memorial Bridge Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the follOWing resolution:
(#37709-031907) A RESOLUTION authorizing the City Manager to execute
Amendment NO.6 to the City's contract with Hayes, Seay, Mattern & Mattern,
Inc., for additional engineering services for the Dr. Martin Luther King, Jr.
Memorial Bridge (formerly called First Street Bridge).
(For full text of resolution, see Resolution Book No. 71, page 269.)
Council Member Dowe moved the adoption of Resolution No. 37709-
031907. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
I
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi c e - Mayo r T ri n k I e - __0000 -- __0000 ------ - n____n _n__n_ - - ____00 __0000 - - ___0000 ------ - - ___n_ - - nnn - - --006.
NAYS: Non e __00 - - ------ - - ---- - - nnn - - --____ - 00 __0000 ____00 - - ______ - - _n___ - - - nnn - - - - _n___ -- 00-0 .
(Mayor Harris was not present when the vote was recorded.)
POLICE DEPARTMENT-BUDGET: The City Manager submitted a written
communication recommending execution of an amendment to the City's
contract with Cederquist Rodriquez Ripley, P.c., d/b/a Rodriquez Ripley
Maddux Motley, for additional professional services in connection with the
Police Building, Phase II Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37710-031907) A RESOLUTION authorizing the City Manager's issuance
and execution of an additional amendment to the City's contract with
Cederquist Rodriguez Ripley, P.c., d/b/a Rodriguez Ripley Maddux Motley, for
additional professional services for the Police Building, Phase II Project.
I (For full text of resolution, see Resolution Book No. 71, page 270.)
74
Council Member Mason moved the adoption of Resolution No. 37710- I
031907. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vice-M ayo r Tri n kl e__oo_________n_n_oo_____oooo__nnnn____oooo____________n_oo________oo__nnnoo____6.
NAYS: Non eoo__oooo__nnn____oo____oooo__n_nn______oooo______n__nn___oo______oo__nnn00---0.
(Mayor Harris was not present when the vote was recorded.)
CITY CLERK: The City Clerk submitted a report requesting concurrence of
the Council in the appointment of Sheila N. Hartman, as Deputy City Clerk for
the City of Roanoke, effective March 19, 2007.
(For full text, see report on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following resolution:
(#37711-031907) A RESOLUTION confirming the appointment of Sheila N.
Hartman as the Deputy City Clerk for the City of Roanoke, effective March 19, I
2007.
(For full text of resolution, see Resolution Book No. 71, page 270.)
Council Member Fitzpatrick moved the adoption of Resolution No. 37711-
031907. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vice- Mayo r T ri n kl enn_____n______oooo_____oooo_nn_nnn________oooo_____oooo__oooo___nn_n____oo00--6.
NAYS: No n eoo____oooo_nn_____oooo__oooo_________oo___nn____n_n______oo_oo__oooo______nn--n-O.
(Mayor Harris was not present when the vote was recorded.)
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REPORTS OF COMMITTEES:
SCHOOLS-BONDS-BUDGET-CAPITAL IMPROVEMENTS: The Roanoke City
School Board submitted a report requesting that the Council authorize issuance
of not to exceed $3.68 million in General Obligation School Bonds to finance
construction of certain capital improvements and acquisition and installation of
certain capital equipment for Patrick Henry High School; and the Director of
Finance also submitted a report recommending that the Council concur in the
request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following resolution:
(#37712-031907) A RESOLUTION authorizing the issuance of not to exceed
$3,680,000.00 general obligation school bonds of the City of Roanoke, Virginia,
Series 2007-A, to be sold to the Virginia Public School Authority and providing for
the form and details thereof.
(For full text of resolution, see Resolution Book No. 71, page 273.)
Council Member Fitzpatrick moved the adoption of Resolution No. 37712-
031907. The motion was seconded by Council Member Dowe.
Council Member Wishneff questioned whether or not any of the $3.68
million in school bonds would be used towards the construction of the Patrick
Henry High School Stadium; whereupon, Kenneth F. Mundy, Executive Director
of Fiscal Services, Roanoke City Public Schools, advised that no portion of the
$3 .68 million had been dedicated for stadium purposes.
There being no further questions and/or comments from the Council,
Resolution No. 37712-031907 was adopted by the following vote:
AYES: Council Members Wish neff, Dowe, Fitzpatrick, Lea, Mason and
Vi c e - Mayo r T ri n k I e ___n - - --00-- -- _n___ -----00 00 ------ - - _n___ -----00 - ---____ - - _nn_ 00--00 00 -- --00-- ------6.
NAYS: Non e ---- - - ----00 - - __nn -- ---- - - --0000 - - - nn__ -------- --0000 - - ____ __ - -_ _n_n - - --0000 ----00 - 0 .
(Mayor Harris was not present when the vote was recorded.)
76
Council Member Fitzpatrick offered the following budget ordinance:
I
(#37713-031907) AN ORDINANCE to appropriate funding from the
Qualified Zone Academy Bonds and to decrease funding from VPSA Bonds for
the Patrick Henry High School Project, amending and reordaining certain
sections of the 2006-2007 School Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 284.)
Council Member Fitzpatrick moved the adoption of Ordinance No. 37713-
031907. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi ce-M ayo r T ri n k I eoo___________oo_______________ooh____oooo____________oo___h____oo____h----------------6.
NAYS: Non e________ooooh________oooo_h___oo___h________oooo__h______ooooh_______oooo00---------0.
(Mayor Harris was not present when the vote was recorded.)
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written I
report requesting appropriation of funds to various progra'ms; and the Director
of Finance also submitted a written report recommending that the Council
concur in the request of the School Board.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Dowe offered the following budget ordinance:
(#37714-031907) AN ORDINANCE to appropriate funding from the
Commonwealth government to support various school grants and programs, as
well as to appropriate funding from the 2006-07 Capital Maintenance and
Equipment Replacement Program for the Patrick Henry High School Project,
,
amending and reordaining certain sections of the 2006-2007 General, School
and School Capital Projects Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 285.)
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Council Member Dowe moved the adoption of Ordinance No. 37714-
031907. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi c e - Mayo r T r ink I e - - - ------ -- - - _nn_ -- ___0000 - - _nn_ n unn ------ -- n _nun - - __00 00 ____n - - _n__ - ------6 .
NAYS: Non e 00 __00__ - - -- __nn U ____00 __ ____ n - _u___ ____00__ - - nnn - - ____00 - __ ____ - - _nn_ - ___00 - - - 0 .
(Mayor Harris was not present when the vote was recorded.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-COMMITTEES-ROANOKE CIVIC CENTER: Council Member
Dowe offered the following ordinance amending the City Code in connection
with the abolishment of the Civic Center Commission:
"An Ordinance amending Article II, Civic Center, Chapter 24, Public
Buildinqs and Propertv Generally, of the City Code, in connection with the Civic
Center Commission."
Council Member Dowe moved the adoption of the ordinance. The motion
was seconded by Council Member Lea.
Mr. Dan Woolridge, Member of the Roanoke Civic Center Commission,
appeared before the Council and advised that he was shocked to learn that the
Roanoke Civic Center Commission was being abolished and urged the Council
to reconsider its decision. He noted that the Commission meets monthly and he
was very interested in the Commission's role as a sounding board for the Civic
Center, adding that the Commission understands that it is not a policy making
board, even though, it has never been asked to make recommendations. In
closing, he indicated that the Commission members were wiJling to assist the
City in an advisory role, particularly since he has expertise in the area of
athletics, and could help if given the opportunity.
78
Mr. Paul Anderson, Chairman of the Civic Center Commission, appeared I
before the Council and commented that there is a benefit in having a citizen
advisory committee, and urged the Council to table its action on dissolving the
Commission in order to allow the Commission time to discuss the matter with
the City Administration and report its findings to the Council for action.
At this point, Mayor Harris entered the meeting (3:40 p.m.).
Following comments by Members of the Council, Council Member
Wishneff offered a substitute motion that action on the measure be tabled in
order to allow further discussion between the City Administration and the
Roanoke Civic Center Commission. The motion was seconded by Council
Member Dowe and unanimously adopted.
CITY CODE-PARKS AND RECREATION: Having deferred action with regard
to an amendment of Section 24-97, Possession or consumPtion of alcoholic
beveraqes, of the City Code, to provide that no City alcohol permit shall be
issued that would allow possession or consumption of alcoholic beverages
within designated park facilities after 12:00 a.m., or distribution or sale of
alcoholic beverages 45 minutes prior to the required cessation of the event for
which the alcohol permit is issued, as amended, the matter was again before I
the Council.
Council Member Fitzpatrick offered the following Ordinance:
(37715-031907) AN ORDINANCE amending and reordaining Section 24-
97, Possession or consumPtion of alcoholic beveraqes, Article IV, Parks,
Chapter 24, Public Buildinos and Property Generallv, Code of the City of
Roanoke (1979), as amended, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 287.)
Council Member Fitzpatrick moved the adoption of Ordinance No. 37715-
031907. The motion was second by Mr. Dowe and adopted by the following
vote:
AYES: Council Members Wishneff, Mayor Harris, Fitzpatrick, Mason and
Vi c e - Mayo r T ri n kl e --- ____n -- ---- - - ----00 - -- ____n -- n --0000 - ----- - - 00--00 000000--00-----00 - - --0000 - - ------ S .
NAYS: Council Members Dowe and Lean_m____mnn______n__mmn_____n_m__2.
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MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGMENT-CITY COUNCIL-SCHOOLS: Council Member
Dowe expressed congratulations to the William Fleming High School Boys
Basketball team on its State Championship win on Friday, March 9, 2007, at
Virginia Commonwealth University Siegel Center in Richmond. He also
announced that the Boys Basketball Team would be recognized at 2:00 p.m.
regular meeting of the Council on April 2 in the Council Chamber.
FIRE DEPARTMENT-ACTS OF ACKNOWLEDGMENT: Council Member
Fitzpatrick announced that several Members of the Council and the City
Manager attended the 100th Anniversary celebration of the Roanoke Fire
Department on Saturday, March 17 at Fire Station #1, noting that a video was
shown reflecting the past several years. He also noted that several retired
firefighters were in attendance in celebration of this auspicious occasion.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised
that Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
The following individuals appeared before Council:
POLICE DEPARTMENT-COMPLAINTS-PAY PLAN: Neil Haunstein, a faculty
member of the Virginia Tech Psychology Department, appeared before the
Council on behalf of the Roanoke City Police Officers Association. He advised
that he had been contracted, along with his research team, to collect some
data, which he shared with the Council. He stated that based on the data
collected, the Roanoke City Police Officers Association is justified in their
perception regarding their compensation and benefits.
Vice-Mayor Trinkle inquired if there were acceptable models available to
evaluate risk factors; whereupon, Mr. Haunstein explained that no risk factor
was used as a function of Roanoke City Police versus other police departments
in Southwestern Virginia or the north and east sides of Roanoke, adding that his
perception on risk was based upon a comprehensible factor, and that the
compensation rates were similar, however, lower than the compensation rates
for other localities, given what the officers face in Roanoke on a daily basis.
80
Council Member Dowe questioned whether the information was to be I
received as points of reference or was the Council to review the information as
a part of the upcoming budget study; whereupon, Vice-Mayor Trinkle explained
that there would be no action taken by the Council since the information
needed to be studied if changes or revisions were to occur in the budget. The
City Manager remarked that the City conducts a salary survey comparison
annually.
Ms. Burcham explained that several years ago City Council directed staff
to use the Virginia's First Cities as the basis, for comparison purposes, for all
salary adjustments, as well as the other 14 older urban communities in Virginia.
She reported that the Council would be receiving a salary recommendation as a
part of the salary package, as well as adjustments to specific job classifications
that may be necessary over and above the normal increases.
CITY EMPLOYEES-PAY PLAN-POLICE DEPARTMENT: Scott Altizer, President,
Roanoke City Police Officers Association, appeared before the Council and
spoke about the following three areas: experience, retention, and
compensation for police officers.
Mr. Altizer pointed out that one problem the Association has noticed is
the loss of experienced officers due to the high turnover rate, such officers are I
a valuable resource for any department, especially a police department.
Regarding retention -- retaining experienced officers is extremely important in
order to continue to provide a high caliber type of service to the community;
and compensation -- all employees in Roanoke are nine percent below local
market value, and this issue as well as health insurance needs to be addressed.
He urged the Council to study the documents and give serious consideration to
the issues during the upcoming budget'study and future budget study sessions.
COMPLAINTS-COMMUNICATIONS: George Gunther, P. O. Box 12353,
appeared before the Council with regard to the handling of 911 calls.
COMPLAINTS-HUMAN SERVICES: Dorothy Maxie, 6110 Williamson Road,
N. W., appeared before the Council to seek assistance from the City with regard
to having her guardianship rights restored.
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ECONOMIC DEVLEOPMENTO-PAY PLAN-CITY EMPLOYEES: Robert Gravely,
727 29'" Street, N. W., appeared before the Council and spoke about an
economic development program for the City and a pay plan for City employees.
CITY MANAGER COMMENTS:
ACTS OF ACKNOWLEDGMENT-ROANOKE CIVIC CENTER-HOTEL ROANOKE
CONFERENCE CENTER: The City Manager announced that the current issue of
the "Citizens Magazine" would be mailed to City residents during the upcoming
week; and that the City of Roanoke's 12STH Anniversary and the Ribbon-cutting
Ceremony of the City's Special Events Center would be celebrated on March 31
at 12:00 p.m., at the Roanoke Civic Center Special Events Center.
At 4:05 p.m., the Vice-Mayor declared the meeting in recess for one
closed session.
At 4:35 p.m., the Council meeting reconvened in the City Council
Chamber, with all Members of Council in attendance, Mayor Harris presiding.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Dowe moved that each Member of City Council certify to the best of his
or her knowledge that: (l) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member
Fitzpatrick and adopted by the following vote:
AYES: Council' Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s nn______________________________nn__n_nn____________________________nn__nnn_---7 .
NAYS: Non e _n - ---- -- ------ ------ - - ------ -- ------- - - nn - - ------ - - ------ - - ------- ------ - - _____n_ n - 0 .
SCHOOLS: The City Clerk was instructed to extend the deadline for
receipt of applications to fill the two upcoming vacancies on the Roanoke City
School Board, effective July 1, 2007. The Mayor announced that the deadline
for receipt of applications would be Friday, March 30, 2007 at 5:00 p.m., in the
City Clerk's Office.
82
OATHS OF OFFICE-COMMITTEES-LEAGUE OF OLDER AMERICANS: The I
Mayor advised that the one-year expiration term of office of Vickie Briggs as the
City representative to the League of Older Americans, Board of Directors,
expired on February 28, 2007, and called for nominations to fill the vacancy.
The name of Nicole Ashby was placed in nomination.
There being no further nominations, Ms. Ashby was appointed as the
City's representative to the League of Older Americans, Board of Directors, for a
term ending February 28, 2008, by the following vote:
FOR MS. ASHBY: Council Members Wishneff, Dowe, Fitzpatrick, Lea,
Mason, Trinkle and Mayor Harris-mmhn_mm_____n_mm_h__________h_____mm_nnm__7.
OATHS OF OFFICE-COMMITTEES-HOUSING: The Mayor advised that the
expiration of the term of offices of Nancy F. Canova, Bryan Grimes Creasy and
Anthony M. Reed as members of the Fair Housing Board ending March 31,
2007, and called for nominations to fill the vacancies.
The name of Anthony M. Reed was placed in nomination.
There being no further nominations, Mr. Reed was reappointed as a I
member of the Fair Housing Board for a term of three years ending March 31,
2010, by the following vote:
FOR MR. REED: Council Members Wish neff, Dowe, Fitzpatrick, Lea,
Mason, Trinkle and Mayor Harrisnnmm-hn----nmm-h---nmn:m------_mmnh___m_7.
OATHS OF OFFICE-PARKS AND RECREATION-COMMITTEES: The Mayor
advised that the expiration of the term of office of Roger B. Holnback, Mark S.
Lawrence and Robert H. McAden as members of the Parks and Recreation
Advisory Board ending on March 31, 2007, and called for nominations to fill the
vacancies.
The name of Robert H. McAden was placed in nomination.
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There being no further nominations, Mr. McAden was reappointed as a
member of the Parks and Recreation Advisory Board for a term of three years
ending March 31, 2010, by the following vote:
FOR MR. MCADEN: Council Members Wishneff, Dowe, Fitzpatrick, Lea,
Mason, Trinkle and Mayor Harris-mmmm--m_nn___n_mnmm______n_______mmmn__7.
AIRPORT-OATHS OF OFFICE-COMMITTEES: The Mayor advised that the
expiration of the term of office of James M. Turner, Jr., as a City Representative
to the Roanoke Regional Airport Commission ended on March 9, 2007, and
called for nominations to fill the vacancy.
The name of James M. Turner, Jr., was placed in nomination.
There being no further nominations, Mr. Turner was reappointed as a City
representative to the Roanoke Regional Airport Commission for a term of four
years ending March 9, 2011, by the following vote:
FOR MR. TURNER: Council Members Wishneff, Dowe, Fitzpatrick, Lea,
Mason, Trinkle and Mayor Harrisnmm-mm--_n___n____ummm__mmnn______n________7.
At 4:35 p.m., the Mayor declared the meeting in recess to be reconvened
at 7:00 p.m., in the City Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W.
At 7:00 p.m., on Monday, March 19, 2007, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Brian J. Wishneff, Alfred T. Dowe, Jr.,
Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Gwendolyn W. Mason, David B.
Trin kle and Mayor C. Nelson Harris-m--mm---n-------m------m--mm--m-------------n7.
ABS E NT: Non e - m - __00 - - __00 00 __ __00__ - - _nn__ - - un - - ____00 __ __0000 - - _____n - - _n_ - - _n_ - - _n_n O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
84
The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. I
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having readvertised a public hearing for
Monday, March 19, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Pro-Line Performance, Inc., that 3922 Thirlane
Road, N. W., bearing Official Tax No. 6520103, and 3942 Thirlane Road, N. W.,
bearing Official Tax No. 6520102, be rezoned from RA, Residential Agricultural
District, to 1-1, Light Industrial District, subject to the condition that the
property will be developed in substantial conformity with a site plan prepared
by Hughes Associates Architects, for the purpose of moving its trailer sales
business to the subject properties, matter was before the body. Council
Member Mason having voted in the majority to deny the above-mentioned
request at the Council meeting held on Tuesday, January 16, 2007, and having
voted to reconsider the matter at a regular meeting of the Council on Monday,
February 5, 2007, she offered a motion to have the request removed from the
table for discussion. The motion was seconded by Council Member Fitzpatrick I
and unanimously adopted.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 2, 2007, and on Friday, March 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
denial of the request to rezone the subject property to 1-1 (c), Light Industrial
District, with proffered conditions, for construction of a commercial vehicle
sales establishment, citing that the petition is not consistent with, nor furthers
the intent of, the City's Comprehensive and Neighborhood Plans as both
specifically identify said property for airport related uses.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Dowe offered the following ordinance:
"AN ORDINANCE to amend Section 36.2-100, Code of the City of Roanoke
(1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the
City, subject to a certain condition proffered by the applicant; and dispensing
with the second reading of this ordinance by title."
Council Member Dowe moved the adoption of the ordinance. The motion
was seconded by Vice-Mayor Trinkle.
Mary F. Goodlatte, Attorney, representing the petitioner, appeared before
the Council in support of the request of her client and offered the following
comments:
~ Pro-Line Performance is one of the City's small, but growing businesses.
For the past several years, it has been located on Fleming Avenue, N. W.
Currently has six employees. The business is unable to expand at its
present location.
~ Pro-Line sells utility trailers. Because of the nature of its business, the
zoning code category is the same as large-scale truck dealers, which is
called a "commercial motor vehicles sales and service establishment".
There is only one district in the City where such an establishment is
allowed -- the 1-1 district.
~ The petitioner has found another location in the City, which would
accommodate his need for expansion, and said parcel of land is located
on Thirlane Road across from the United Parcel Service (UPS) facility.
~ The Roanoke Airport Commission also owns property on Thirlane Road
and it is zoned AD, Airport District. The remaining parcels of land on
Thirlane Road are either zoned RA or 1-1.
~ Mr. and Mrs. Clive E. Rice, adjoining property owners to the property in
question, notified the City Planning Commission, in writing, of their
support of the petitioner's rezoning request.
86
~ The site consists of slightly over four acres. The site development plan I
calls for the demolition of the frame house located at 3942 Thirlane
Road, N. W., while retaining the brick rancher and garage at 3922
Thirlane Road, N. W., for use as the sales office and storage. The
development plan also shows a small landscaped parking area for
customers and employees, " spaces, and buffer yards on all sides,
which includes over 600 evergreen trees and shrubs. The overall tree
canopy to be provided by this development plan is almost four times the
canopy required by the City.
~ The concerns of the City Planning Commission did not lie with
appearances or with the development plan, their concerns were policy
driven - believing that future development of the property should be
limited to uses that directly support the Roanoke Regional Airport. For
example, permitted uses in the Airport District include: financial
institutions, offices, retail and wholesale building supply sales,
commercial printing establishments, mini-warehouses, educational
facilities. The list of permitted uses - those uses, which can occur
without first obtaining permission from the Council - is extensive.
~ Conditional rezonings give the City the opportunity to take a more I
precise approach to land use planning than the broad brush of
comprehensive rezoning. This proffered concept plan gives the City
control over what the development will look like. Approval of the
conditional rezoning will allow the owner of the property to sell to their
preferred buyer. It will allow the only remaining single-family residents
on Thirlane Road to have a neighbor that they approve of. It will allow a
small business, which finds itself in a zoning classification generally
occupied by truck dealers, to expand in the City. And, the City will have
control over how the property could be used in the future because the
proffered concept plan cannot change without the Council's approval.
In closing, Ms. Goodlatte requested that the Council approve the
conditional rezoning, reiterating that 1-1 already exists on the abovementioned
side of Thirlane Road, 1-' is the only zoning category which fits said use,
Council did not place the property in the AD district during its comprehensive
rezoning, and inasmuch as the closest residential neighbors are supportive of
the request. She reemphasized that the development plan was a proffered
condition, which meant that it could not change without prior approval by the
Council.
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R. Brian Townsend, Agent, City Planning Commission, stated:
~ Said property in question was rezoned by the City in the late 1990's,
under the pre-2005 Zoning Ordinance, it is known as a Flex Office Park.
~ In 1987, it was called The Oaks. Under the 1987 Ordinance the only way
offices could be done was by a conditional rezoning and a special
exception under the old L-M District.
~ In 2005, when the City Council comprehensively rezoned the entire City,
the zoning on the abovementioned piece of property was not changed
inasmuch as it was pre-dated and was carried forward from the previous
rezoning back in the 1990's in 2005.
I
~ In 2002, the City adopted a Comprehensive Plan in which the Planning
Commission identified two very specific land use policies relating to the
Roanoke Regional Airport -- "Land use adjacent to the Airport should be
reserved for commercial and industrial development relating to air
transportation or those businesses needing easy access to airport
facilities. Airport related uses would be encouraged in the areas near the
airport."
~ Significant changes were made to the land uses allowed in the AD District
when the Zoning Ordinance was adopted in 2005, which was at the
request of number of applicants who owned property around the Airport
who wanted to ensure a broader range of future land uses for
themselves. When it came to mapping, however, City Council chose not
to rezone the properties identified as RA. For one most important
reason, the Council did not want to make those two houses non-
conforming.
~ The proposed application before the Council is for conditional 1-1, said
use was not included in the Airport Development District because the use
was not airport supported and in concurrence with the policy adopted in
the Comprehensive Plan in 2002; and it was not included by legislative
decision of the Council made in the Airport District.
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The Mayor inquired if there were persons present who wished to speak in I
connection with the matter. '
Mr. Clyde E. Rice, 3906 Thirlane Road, N. W., appeared before the Council
in support of the rezoning request, advising that he did not believe that the
trailers to be displayed by the petitioner on the adjacent property would
present a negative view from 1-581 as indicated at the City Planning
Commission meeting.
There being no additional speakers, the Mayor declared the public
hearing closed.
Vice-Mayor Trinkle questioned whether there were any plans for the back
of the property which is owned by Calvin Powers; whereupon, Mr. Townsend
responded that he could not speculate as to whether or not the property was
developable, but it was constrained by its narrowness and topography.
Council Member Fitzpatrick pointed out that the property in question was
one of the few parcels left in the City of Roanoke that could be combined with
others to create an optimum development, and believed, that was the intent of
the Planning Commission and the Comprehensive Plan so that the land would I
be similar to a Johnson and Johnson site, although smaller because the Johnson
and Johnson parcel is much bigger.
Following in-depth dialogue with Ms. Goodlatte and Mr. Townsend, the
Council voted unanimously to uphold the decision of the City Planning
Commission, which was to deny the request of Pro-Line Performance, Inc.
Council Member Wishneff suggested that the Economic Development
Department contact the petitioner immediately to offer any assistance that may
be beneficial.
EASEMENTS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, March 19, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of the City of
Roanoke to grant a 15' x 20' easement for a private sign on a dedicated 15,401
square foot right-of-way of City-owned property identified as Official Tax No.
1250928, located at the intersection of Brandon Avenue, S. W., and 23'd Street,
S. W., to Towers Associates Limited Partnership (Towers Associates), owners of
property commonly known as Towers Mall, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute appropriate documents granting a sign easement to
Towers Associates Limited Partnership, approved as to form by the City
Attorney, to allow the sign to remain in the right-of-way of Brandon Avenue,
S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37716-031907) AN ORDINANCE authorizing the conveyance of a 15' x
20' easement for a private sign on a dedicated 15,401 square foot right-of-way
of City-owned property identified as Official Tax No. 1250928, located at the
intersection of Brandon Avenue and 23" Street, S. W., to Towers Associates
Limited Partnership (Towers Associates), owners of property commonly known
as Towers Mall, upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 288.)
Council Member Dowe moved the adoption of Ordinance No. 37716-
031907. The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who would like to
speak in connection with the conveyance of an easement. There being none,
the Mayor declared the public hearing closed.
There being no questions and/or comments by Council Members,
Ordinance No.3 7716-031907 was adopted by the following vote:
AYES: Council Members Wish neff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
and Mayo r H arri S__nn________________________n_n_____nnn_______________n__n____n_____-------------7.
NAYS: Non e --00 - - --0000 ____ - - n____ - - --un 00 - - - --0000 __ ____ - - ---- - - ----00 00 - - - ------ - - ------ - - ---- -0.
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ZONING: Pursuant to Resolution 25523 adopted by the Council on I
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, March 19, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Trustees of New Hope Christian Church and
Appalachian Power Company that a 40' x 280' portion of property located at
4229 Welcome Valley Road, 5. W., bearing Official Tax No. 5390113, be
rezoned from INPUD, Institutional Planned Unit Development District, to R05,
Recreational Open Space District, with the condition that the subject property
be developed in conformity with a proffered concept plan for the purpose of
expanding an existing electrical power substation, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, March 5,2007, and on Monday, March 12,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the requested rezoning, advising that the application to rezone the
subject property to ROS, Recreation and Open Space District, with a proffered
condition, for expansion of an electrical power substation to be consistent with I
the City's Comprehensive Plan and the Southern Hills Neighborhood Plan.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37717-031907) AN ORDINANCE to amend Section 36.2-100, Code of
the City of Roanoke (1979), as amended, and the Official Zoning Map, City of
Roanoke, Virginia, dated December 5, 2005, as amended, to rezone a certain
portion of property within the City, subject to a certain condition proffered by
the applicant; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 289.)
Council Member Dowe moved the adoption of Ordinance No. 37717-
031907. The motion was seconded by Council Member Mason.
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Bob Hopkins, representative of Appalachian Power Company, appeared
before Council in support of the rezoning request.
The Mayor inquired if there were persons present who would like to
speak in connection with the closing. There being none, he declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7717-031907 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H ani S_______nn____nn_n____nn_n____nn___nnn_n__nn_n______nn______nn_________7 .
NAYS: Non ennn______n_________n_______nnn_nnnnd____n_n____n_n________--0.---00-----0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. Matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
BUDGET-SCHOOLS: Carol Brash, 2259 Westover Avenue, S. W., and
member of the Central Council PTA, which represents all of Roanoke City
Schools students and parents, appeared before the Council and spoke with
regard to three issues that were identified in the City's 2006-2007 fiscal year
budget: Facility Improvements and Utilization to provide adequate financial
support to continue public school facility improvements, to foster a strong
school system; quality teaching to secure adequate resources to attract, and
train and retain quality teachers for a circular development, equipment and
infrastructure and textbooks that are unbelievable old, etc.; and student
performance to develop alternative strategies to improve student performance
and reduce the drop out rate. She urged the Council to consider increasing the
percentage of the budget to fund the schools.
BUDGET-SCHOOLS: Mr. F. Butch Johnston, President, Roanoke Central
Council PTA, appeared before the Council in support of changing the formula
used to share funds with the Roanoke City School system and increasing funds
shared with the Roanoke City Schools system.
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BUDGET-SCHOOLS: Ms. Trisha Edwards, PTSA President, Patrick Henry I
High School, appeared before the Council to urge them to increase the
budgetary formula used to fund the school system.
BUDGET-SCHOOLS: Chris Craft, 1501 East Gate Avenue, N. E., appeared
before the Council and spoke in support of an increase in funding for the
Roanoke City School system.
With regard to the abovementioned comments, the Mayor expressed
appreciation to the individuals for the advocacy for public education. He noted
that the Council would be discussing the budgetary process during its budget
study deliberations in May, both on the municipal side and school side, adding
that the City will try to revisit the budgetary formula that has been in place for
approximately 20 years.
At 8: 15 p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened on Saturday, March 31, 2007, whereby the City of
Roanoke would celebrate two significant mil' estones: The City of Roanoke's
125th Anniversary and the grand opening ceremony of the City's Special Events
Center at the Roanoke Civic Center.
There being no further business, the Mayor declared the meeting I
adjourned.
APPROVED
ATTEST: (\c.. ~
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~t' ~; -2. '.~: ,"",. ','" .."
~. . \;oJ,:~"" '-~1~~-' ~I~"...,.. ,
Stephanie M. Moon ,"'.
City Clerk
Q,
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C. Nelson Harris
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
April 2, 2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
April 2, 2007, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Mayor C. Nelson Harris_mmmm__m__nmmm___m__mmm_m__m 1.
ABSENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle and Brian J. Wishneffm6.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
Due to the lack of a quorum, the Mayor declared the meeting in recess to
be reconvened at 10:30 a.m., in the Emergency Operations Center Conference
Room, Room 159, first floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W.
At 10:30 a.m., the recessed Council meeting reconvened in Room 159,
with Mayor C. Nelson Harris presiding.
PRESENT: Council Members Alfred T. Dowe Jr. (arrived late), Beverly T.
Fitzpatrick, Jr., Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle, Brian J.
Wishneff (arrived late), and Mayor C. Nelson Harrism-m-mm--h-----n-----------nn7.
A BS E NT: Non e --- - n__h -- n - _nn n nnn n _n nnn _nn - nnn - - ____n n - - - -- __nn --00-- __n - - -- 0 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
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COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies I
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to ~2.2-3711 (A)(l), Code of Virginia (1950), as amended,
was before the body.
Council Member Mason moved that Council concur the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle and Mayor
H a rri s --- 00 - - __nnn - - ______h_ - - __nn_ - nnn - - - -___ 00 __ --0000 - - ----00 ___n_ - - - _nnn_ __ ----0000 -- - - -- -------- 5 .
NAYS: Non e ---- __u__ - - - - nnn --00-- - - --0000 - - - ----00 __ ----00 - _Un n - - _nnn - - - - __ ----0000 00 - - - - - 0 .
(Council Members Dowe and Wishneff were not present when the vote was
recorded .)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE CITY SCHOOL BOARD ON MONDAY, MAY 7, 2007 AT 9:00 A.M.: The
Mayor requested that all agenda items be forwarded to the City Clerk or the
City Manager.
I
TOUR OF VIRGINIA WESTERN COMMUNITY COLLEGE RENOVATIONS ON
MONDAY, MAY 7,2007, AT 12:00 P.M.: The Mayor noted that transportation
would be available and lunch would be served at the College.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
~ Discussion with regard to Request for Proposals - Mill Mountain Inn
BRIEFINGS:
ROANOKE RIVER FLOOD REDUCTION PROJECT UPDATE:
Luke Pugh, Civil Engineer II, highlighted the following with regard to the
Roanoke River Flood Reduction Project:
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~
Current Fiscal Year 2006 Contract
o Greenway trail from 9th Street to 13th Street is approximately
90% complete
o Benchcut 372 (river widening from 9th Street to Piedmont
Park - north side of the river) is approximately 75 percent
complete
o Greenway trail from 9th Street to Piedmont Park construction
has just started
o Greenway trail and benchcut construction around Piedmont
Park to start in June 2007
o Greenway trail and benchcut construction upstream of the
Walnut Street Bridge to start in July 2007
o Fiscal Year 2006 contract to be completed in October 2007
~ Proposed Fiscal Year 2007 Contract
o Flood ways around the Reserve Avenue complex
o Continuation of greenway near Crystal Spring
o River widenings in Wasena Park
o Fiscal Year 2007 contract to be advertised in summer 2007
o Anticipated construction start date in winter 2008
~
Fiscal Year 2008 to 2012 Construction
o Consists of benchcuts and greenway trail from Hannah Court
to the City of Salem border
o United States of America Corps of Engineers is currently
working on design and right-of-way drawings
FEDERAL EMERGENCY MANAGEMENT AGENCY FLOODPLAIN MAPPING
UPDATE:
The following presentation was given with regard to the Federal
Emergency Management Agency (FEMA) Floodplain Mapping:
> there are 13 designated FEMA Floodplains
~ every three years floodplains change boundaries
~ FEMA approached localities to remap the entire Roanoke Valley
~ boundaries changed on FEMA floodways
~ homeowners in 2003 will be relocated in 2007
~ homeowners are required to purchase floodplain insurance when
acquiring property in a floodplain
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~
~
~
~
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~
150 structures will be coming out and others will be coming
new floodplain maps are a dramatic improvement.
insurance must be purchased through mortgage companies
information will be sent to all affected residents within a month
maps will be amended through Zoning Ordinance
adoption of map upon completion of Phase I, Roanoke River Flood
Reduction Project.
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ART SITE PLAN:
Susan Jennings, Public Art Coordinator, recapped the following with
regard to the Art Site Plan:
· As steps toward implementation of the Percent for Art Program,
Council previously approved the Public Art Plan with changes from
the City Planning Commission
. Public Art Guidelines
· Public Art Policy - development of a public art site plan to identify
appropriate sites for public art
Ms. Jennings reported that the Roanoke Arts Commission has made
significant progress toward the implementation of several of the key priorities I
of the public art plan; and highlighted specifics pertaining to the site plan, as
set forth below:
· A high priority was to attend to the maintenance needs of the
current collection. All of the pieces that were in storage either
having come from the Civic Center or the Noel C. Taylor Municipal
Building have been repaired and rehung on the third and fourth
floors of the Municipal Building. Last week, all pieces were removed
from the Municipal Courthouse to be reframed. All art work in the
Municipal Building and the Courthouse has been photographed and
are posted on the new public art website, which can be assessed
through the City's Department of Economic Development.
· Another goal was to publicize the current collection and build
public support for the public art program through the City's
website, which will have an interactive walking tour in the near
future. The City will also be publishing a brochure about the
current collection and the One Percent for the Art Program to be
available by the October 2007 Arts Festival.
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She stated that the site plan is the last of the documents requiring
approval by City Council prior to the City implementing new public art projects,
adding that the purpose of the Site Plan is less about identifying specific sites
for public art than giving the Roanoke Arts Commission a framework by which
to decide on their placement.
Ms. Jennings indicated that the City staff wanted to keep the site plan as
broad as possible while still tying it to major planning documents previously
approved by the Council in order for all possible sites for public art to be
reflected on the map; and the overarching goal is to develop diverse projects in
diverse areas of the City. She emphasized that the site plan outlines factors
that the Roanoke Arts Commission will use to decide on sites to recommend to
the Council, adding that staff wanted highly visible locations that were being
actively used by citizens, as well as wanting to display artwork in areas where
there is community support and partners to collaborate with as much as
possible in order to speak to the need for diversity of projects and locations.
Ms. Jennings explained that the site plan pulls together key themes and
locations expressed in both the City's Comprehensive Plan and the City's
Market District Plan, and looks at projects in the Capital Improvement Plan. She
cited some of the key areas pertaining to the site plan, noting that some areas
were long term projects where the Roanoke Arts Commission may want to hire
an artist to work with a design team, and some areas could require an artist to
commission a site specific piece to be located at an already completed facility.
She referenced Section 4 of the proposed site plan, pointing out that
several options were outlined by which the City will seek recommendations for
sites from other interested parties. She remarked that City staff had already
accomplished the first three steps and were in the process of working on
Section 4. She advised that she is working with the neighborhood
organizations through the Roanoke Neighborhood Advocates. and announced
that on April 24, the Roanoke Arts Commission will host an open house for
neighborhood groups. She added that community input will be an ongoing
process and is integral to site selection.
In closing, she advised that City staff had spent the last six months
preparing the infrastructure and framework for the new Public Art Program and
she anticipates that the Roanoke Arts Commission will vote on projects by its
June meeting; and the Commission is grateful for the support shown by the
Mayor and City Council throughout the process.
At this point, Council Member Dowe entered the meeting (11: 1 S p.m.).
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It was also noted that the Raleigh Court area would like something 'in I
their neighborhood; perhaps art on bus shelters in neighborhoods; and
something at the two high schools. It was mentioned that students could
design something for the Williamson Road Fire Station.
It was stated that the Council would be updated on the process following
the May meetings.
SUGGESTIONS:
~ neighborhood groups be involved
~ Information be posted involving the greenway
~ Possible hybrid
~ a mosaic in the plaza at the Civic Center, perhaps look to Arts
Commission to create public art in the landscape
~ create a piece of public art in commemoration of the City's 125
Anniversary, something artistic
~ City of the Year Plaque at the entrance of the plaza
The City Manager stated that the Mayor's monument was not well
attended by the public, and that recordings of Mayors had not been kept
current.
MILL MOUNTAIN REQUEST FOR PROPOSALS:
I
The following issues need to be addressed with regard to the request for
proposals for the Mill Mountain Inn:
. land
. document draft for input
. three options
. Council opposed to another entity
. restaurant to stand alone
Council Member Fitzpatrick was agreeable, and stated the following:
should not look at entire mountain, should not hinder the view shed, consider
parking under the building as parking is an issue, and must be site specific.
Council Member Mason argued that the City needed to negotiate and
agree to a possible conservation easement, and because of the limited number
of acres, underground parking may also be necessary.
Vice-Mayor Trinkle emphasized his sensitivity to parking. With regard to I
the lodge, he hoped good offers would be received, supported a lodge and/or
restaurant, and was concerned about the amount of rooms being no less than
40.
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The City Manager stated that it will be a significant challenge to make it a
profitable venture, but is an opportunity for a large developer who may want to
work in a rustic environment. She added that the City Administration wanted to
get a general direction from the Council.
Council Member Dowe expressed concern about 50 years of keeping
property under a public entity as much as possible.
Following discussion and there being no objection by the Council, Mayor
Harris encouraged the Council Members to review the 18-page Request for
Proposal document and forward additional comments to the City Manager.
At 11 :50 a.m., the Mayor declared the Council meeting in recess to be
reconvened at 12:25 p.m., for a joint meeting of the Council and the Economic
Development Authority in Room 159.
At this point, Council Member Wishneff entered the meeting (11 :55a.m.).
At 12:25 p.m., the Council meeting reconvened in Room 159, for a joint
meeting of Council and the Economic Development Authority, with Mayor C.
Nelson Harris and Chair Dennis R. Cronk presiding.
CITY COUNCIL MEMBERS PRESENT: Alfred T. Dowe, Jr., Beverly T.
Fitzpatrick, Jr., Gwendolyn W. Mason, David B. Trinkle, Brian J. Wishneff (arrived
late) and Mayor C. Nelson Harris _m_n____n_mmmnmm______mmmm_n___n___m_m7.
ABSENT: Council Member Sherman P. Lea-mmmmm---_mmm_m_nn_______l .
The Mayor declared the existence of a Council quorum.
ECONOMIC DEVELOPMENT AUTHORITY DIRECTORS PRESENT: Linda D.
Frith, F. Gordon Hancock, S. Deborah Oyler, Stuart H. Revercomb and Dennis R.
C ro n k n - - --0000 --00 - - n_n - - - - - --0000 00 __nn - - _n__ - - --00 00 __nn n nn n - - ---0000 - ___n - _nn - - n__nn - - ___n - 5 .
ABSENT: Directors Charles E. Hunter, III, and Allen D. Williams--mm-n----2.
OFFICERS PRESENT: Representing the City of Roanoke: Darlene L.
Burcham, City Manager: William M. Hackworth, City Attorney; Jesse A. Hall,
Director of Finance; and Stephanie M. Moon, City Clerk. Representing the
Economic Development Authority: Harwell (Sam) M. Darby, Jr., Counsel.
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The invocation was delivered by Mayor Harris.
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ANNUAL REPORTS-ECONOMIC DEVELOPMENT-INDUSTRIES: On behalf of
the Members of Council, the Mayor welcomed Directors and staff of the
Economic Development Authority.
Chair Cronk presented an update on activities of the Economic
Development Authority.
(See Interim Report on file in the City Clerk's Office.)
He highlighted the following:
. Name and Organization:
o The Economic Development Authority of the City of Roanoke,
Virginia, was organized, pursuant to an ordinance adopted by
the City Council on October 21, 1968. It has been in continuous
operation and has assisted the City's economic development
efforts in meeting to approve of small issue manufacturing and
501 (c)(3) industrial development revenue bond financings.
. Membership: I
o There are seven members of the EDA, which are appointed by
City Council for three-year terms.
. Staffing:
o The EDA uses the City of Roanoke Economic Development
Division's staff and works in close conjunction with the Director
of Economic Development.
o The EDA meets at 8:00 a.m., the second Wednesday of every
month. The meeting dates for the remainder of this fiscal year
are April 11, 2007, May 9, 2007 and June 13, 2007. The
meetings are held in the Economic Development Division
Conference Room.
o Since the fiscal year ended June 30, 2006, the EDA held six
meetings; its average attendance was five, citing the attendance
of the various members.
. Attendance Year to Date:
o Approved the funding of eight fa<;ade grants, totaling I
approximately $132,000.00.
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o Approved the funding of five fa<;ade grants pending receipt of
additional funding, totaling over $83,000.00.
o Approved an extension to the Performance Agreement between
the City and IMD Investments on the Ivy Market Development.
o Received a presentation entitled "Economic Development and
the Role Economic Development Authorities" from Sandra Jones
McNinch, Esquire, of Troutman Sanders, LLP Richmond, Virginia.
o Assisted the Virginia Lutheran Homes in financing and refunding
certain bonds, in the amount of $18,000.00.
o Assisted the City of Roanoke in supporting the application for a
brownfields grant.
o Approved an extension to the Performance Agreement between
the City and Faison-Southern Lane, LLC, for the Home Depot
Project.
o Changed its name from the "Industrial Development Authority"
to the "Economic Development Authority" to more accurately
reflect its goal of more actively identifying and contributing to
the overall economic development effort in the City of Roanoke.
o Received regular briefings on economic activities from the
Economic Development Division of the City of Roanoke.
Chairman Cronk added that the EDA is interested in attaching fees onto
the larger bond issues, such as the bond issued to Carilion in the amount of
$320 million, which is now bringing in some significant funds into the EDA; and
one bond issue was to Brandon Oaks between $8-18 million in Brandon Oaks
building and repairs.
In closing, Chairman Cronk advised that the Economic Development
Authority looks forward to continuing its close partnership in economic
development with the City of Roanoke and stands ready to work as a full
economic development partner with other members of the City's team.
Council Member Fitzpatrick was of the opinion that the name change and
the opportunity to create some fees will be invaluable to EDA and the City. He
expressed his appreciation for the services rendered by EDA and hoped that the
Authority continued to meet on a monthly basis.
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Council Member Mason expressed appreciation to the Authority for its I
efforts with regard to the brownfield grants.
In response to Vice-Mayor Trinkle's inquiry with regard to the fee
attached to bond issued to Carilion, Chairman Cronk stated that a percentage
of the outstanding bond and the Roanoke hospital fees were approximately
$150,000.00 a year, and the amount returned to the EDA was nearly
$16,000.00 to $17,000.00 a year. Vice-Mayor Trinkle also asked if the fees
were through EDA only; whereupon, the Chair replied yes, adding that 95% of
most EDA bonds issued have been not-for-profit, and that true industrial
revenue bonds used years ago included the market interest rates.
Council Member Wishneff inquired about Provident Activity Bonds;
whereupon, Chairman Cronk advised that the State has an allocation that it
gives out on a first come first serve basis.
Council Member Wishneff asked if there was a cap on the bond issued to
Carilion. Chairman Cronk responded that there was not a cap on hospital
bonds, such as the Brandon Oaks bonds which was a non-hospital 501 (c)3
bond.
There being no additional questions or comments by the Council, Mayor I
Harris complimented the EDA on its many accomplishments, and reemphasized
that the relationship with the EDA has become an important partnership since
its duties and functions were similar to the Housing Authority.
At 12:50 p.m., the Chair declared the Economic Development Authority
adjourned.
At 12:50 p.m., the Mayor declared the Council meeting in recess, to be
immediately reconvened for a closed session in Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building.
At this point, Council Member Lea left the Council meeting (1 :00 p.m.).
At 1 :50 p.m., the Council meeting reconvened in Room 159, with all
Members of the Council in attendance, with the exception of Council Member
Lea, Mayor Harris presiding.
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COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of
his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member
Dowe and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Mason, Trinkle, Wishneff and
Mayo r H arri Snnnnn__nnn__nnnnnnn_nnn__nnnnnnn__nnn_____n___n___nnnnn--------6.
NAYS: Non enn__u__nUU__nUhU_n______un_nnn___nnn___n__nnnnnnn_n_nnnn-O.
(Council Member Lea was absent.)
SCHOOLS: The City Clerk was instructed to advertise the upcoming
unexpired term of William H. Lindsey as a Trustee of the Roanoke City School
Board, effective June 30, 2007. The Mayor announced that the deadline for
receipt of applications would be Wednesday, April 11, 2007 at 5:00 p.m., in the
City Clerk's Office.
The Mayor declared the Council meeting in recess to be reconvened at
2 :00 p.m., in the City Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., on Monday, April 2, 2007, the Council meeting reconvened
in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding.
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle, Brian J. Wishneff, and
Mayor C. Nelson Harris_mnnmmmnmm_mmmmm_mmmmnn_hm_hm_nmmm7.
ABSENT: No ne____n__nnn__nnnnnnn_nnnn_Un___nh__nnn_nnn__nnn____n__nnO.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Mayor C. Nelson Harris.
104
The Pledge of Allegiance to the Flag of the United States of America was I
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: Vice-Mayor Trinkle offered the
following resolution recognizing the William Fleming High School Colonels and
their coaches for winning the 2007 Virginia High School League Group AA Boys
Basketball State Championship.
(#37718-040207) A RESOLUTION paying tribute to William Fleming High
School's Boys Varsity Basketball Team for winning the 2007 Virginia High
School League Group AA Boys Basketball State Championship.
(For full text of resolution, see Resolution Book No. 71, page 291.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37718-040207.
The motion was seconded by Council Member Lea.
Members of Council expressed their congratulations and accolades to the
basketball team as State Champions.
There being no additional comments, Resolution No. 37718-040207 was I
adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayo r Harri Sn_nnnnnnnn_nuh_h_n_nnnnnnnnnn______n_____u_nnnnn_nnn_nn 7.
NAYS: Nonennnnnnnnnn__nn___n_n_______nnnnnnnnn_____nnnnn__nn--nnn-O.
The Mayor welcomed and recognized the members of the basketball team
and presented ceremonial copies of Resolution No. 37718-40207 to the head
coach and assistant coaches, with congratulations on behalf of the City of
Roanoke.
PROCLAMATIONS-ENVIRONMENTAL ASSESSMENTS: Mayor Harris declared
April 8 - 14, 2007, as National Public Safety Telecommunicator's Week. He
presented a ceremonial copy of the proclamation to Roy Mentkow, Director,
Department of Technology.
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CONSENT AGENDA
THE MAYOR ADVISED THAT ALL MATTERS LISTED UNDER THE CONSENT
AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL
AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
BUDGET-CITY COUNCIL: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, April 16, 2007,
at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider an
adjustment to the annual budget for an additional appropriation for certain
social services/human services programs, was before the body.
(For full text, see communication on file in the City Clerk's office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
an d Mayo r H arri s _____nnn____________n_nn_n_nn________n__nn_____________________________________7 .
NAYS: Nonennnn-----n--n----------------._______.____.____________.____n__..----..--n------.O.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication from
Wyona L. McWhite, Chair, Roanoke Arts Commission, advising of the
resignations of Susannah Koerber and Cathy C. Greenberg as members of the
Roanoke Arts Commission, was before the Council.
(For full text, see communication on file in the City Clerk's office.)
Council Member Mason moved that the resignations be accepted, and the
communication be received and filed. The motion was seconded by Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrisnnn-----n--..m.--n--.....__n______nn..u._nnn_____nnn________..________nn 7.
NAYS: No n e nn___n_____n______..____.n.__....nn_nn__nn__n.__.____.____n__.__n...nn--.O.
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COMMITTEES'SCHOOLS: A communication from William H. Lindsey I
tendering his resignation as a Trustee of the Roanoke City School Board,
effective June 30, 2007, was before the Council.
(For full text, see communication on file in the City Clerk's office.)
Council Member Mason moved that the resignation be accepted, and the
communication be received and filed. The motion was seconded by Vice.Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harris.nnn..nnn..nn...u.n_n_n.nn..nn..nnn..n.nnn..nun__nnnnnn___.7.
NAYS: Non enn..nnn..nn__nnn_n_nn.n..nn..nnn..nnnnnn...nnnnn____n-nnO.
OATHS OF OFFICE-CITY CLERK.FIRE.COMMITTEES-HOUSING
HOTEL ROANOKE CONFERENCE CENTER-GREENWAY SYSTEM:
qualification of the following persons, was before the Council:
AUTHORITY.
Reports of
Sheila N. Hartman as Deputy City Clerk for the City of Roanoke,
effective March 19, 2007;
I
Charles R. Shaver as a member of the Roanoke Valley Greenway
Commission to fill the unexpired term of Talfourd H. Kemper, Jr.,
ending June 30, 2007;
John H. Johnson, Jr., for a term ending June 30, 2008, Richard B.
Sarver to fill the unexpired term of Bobby Lavender ending June 30,
2008, and John C. Moody, Jr., for a term ending June 30, 2010, as
members of the Board of Fire Appeals;
Anthony M. Reed as a member of the Fair Housing Board for a term
ending March 31, 2010; and
Jesse A. Hall as a Commissioner of the Hotel Roanoke Conference
Center Commission for a term commencing April 9, 2007, and
ending April 8, 2011.
(See Oaths of Office on file in the City Clerk's Office.)
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Council Member Mason moved that the reports of qualification be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harri S.".nn_nnnn_n_nn__n.n__nn____.n______nn____.__n___nnn_nnnnn_nnn_7.
NAYS: Non enn___nnh.Unn____n____n__...__n__._________nnnn_nnnnnnn__nnnn_nO.
REGULAR AGENDA:
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, and instructions by the Council at its regular meeting
held on Monday, March 5, 2007, the City Clerk and Secretary to the City
Planning Commission having advertised a joint public hearing by the Council
and the City Planning Commission for Monday, April 2, 2007, at 2:00 p.m., or
as soon thereafter as the matter may be heard, on a request of Faison'Southern
Lane, LLC, to amend a certain proffered condition presently binding upon a
tract of land located on Franklin Road, Southern Lane, Southern Hills Drive and
Griffin Road, S. W., in connection with an amended proffered landscaping plan,
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, March 19,2007, and Monday, March 26, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
James F. Douthat, Attorney, appeared before the Council in support of his
client, and shared with the joint bodies a proposal to amend a proffered
condition on a tract of land identified as Official Tax No. 5480704. He
reiterated the basis for an amended proffered landscaping plan for a Home
Depot retail facility.
Following comments from the Members of the City Planning Commission,
the Mayor inquired as to whether or not there were any additional comments
and/or questions from the Members of Council, there being none, he called
upon the Agent for the City Planning Commission for presentation.
R. Brian Townsend, Agent, City Planning Commission, submitted a written
report advising that on August 15, 2005, at the request of Faison.Southern
Lane, LLC, and Save.X-2, LLC, City Council amended and applied 17 proffered
conditions to 15 parcels of land in the Southern Hills Neighborhood in order to
permit construction of a building supplies and materials store and two outer
108
parcels, which were approved pursuant to Ordinance No. 37159.081505;
Condition No. 10 proffered a landscaping plan which delineated a portion of I
one of the two outer parcels, identified as Official Tax No. 5480704, to "remain
undisturbed/forested". Mr. Townsend pointed out that the petitioner has
requested that said proffered condition be amended to allow clearing and
grading of said parcel for the construction of a larger commercial establishment
than the site will currently hold due to the proffered landscaping plan; the
amended plan calls for 10,770 square feet to be reforested with 1,070
seedlings; and the portion of property outside the limits of clearing/grading will
be supplemented with a mixture of deciduous and evergreen trees, with all
other proffers to remain the same in force and effect. He added that the
application as agreed upon at the regular Council meeting held on Monday,
March 5, 2007, was filed on March 8, 2007, with an Amended application filed
on March 16, 2007, to address specific staff comment. .
Mr. Townsend noted the following considerations:
~ The petitioner requests that the following proffer enacted by
Ordinance No. 37159.081505 be repealed as it pertains to Official Tax
No. 5480704
o 10. Landscaping shall be as shown on the Concept I
Landscape Plan, the Home Depot, Franklin Road and Valley
Avenue, Roanoke, Virginia, dated July 8, 2005, prepared by
Mattern & Craig, a copy of which is attached hereto as Exhibit
D,. subject to any changes required by the City as part of
Comprehensive Development Plan review.
~ The petitioner hereby requests that the following proffered condition
be applied to Tract B, Official Tax No. 5480704:
o Landscaping shall be shown on the Concept Landscape Plan
of Tract B, Official Tax No. 5480704, dated March 8, 2007,
prepared by Mattern & Craig, a copy of which is attached
hereto as Exhibit 1, subject to any changes required by the
City as part of Comprehensive Development Plan Review.
Mr. Townsend explained that at the time of the initial proffer amendment
in August of 2005, the current Zoning Ordinance had not yet been adopted;
under the previous Zoning Ordinance, the petitioner would have been required
to include a ten foot wide landscaped buffer, six feet in height, along the
northern property line abutting the single-family residence; and the City's
current Zoning Ordinance would not require a buffer yard on the parcel due to I
its proximity to public streets and other CG zoned parcels.
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In closing, he advised that City Staff found that the application to repeal
Proffered Condition No.1 0, pursuant to Ordinance No.3 7159-081505 adopted
by City Council in connection with Official Tax No. 5480704, and the adoption
of a new proffered condition as contained in the Amended application, to be
consistent with the City's Comprehensive Plan and the Southern Hills
Neighborhood Plan, inasmuch as the amended plan calls for reforestation of the
site with additional supplemental landscaping.
(For full text, see report on file in the City Clerk's Office.)
There being no additional questions or comments by the City Planning
Commission or the Members of Council, the Mayor inquired if there were
persons present who would like to speak in connection with the request.
Mary Ann Spring, 4207 Griffin Road, S. W., appeared before the Council
and City Planning Commission in support of the request.
There being no additional speakers, the Mayor declared the public
hearing closed.
Mayor Harris called upon the Chair for action by the City Planning
Commission; whereupon, the City Planning Commission approved the
amendment to the proffered conditions by a unanimous vote.
Council Member Fitzpatrick offered the following ordinance:
(#37719-040207) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, by amending a condition
presently binding upon the development of Faison-Southern Lane, LLC; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 292.)
Council Member Fitzpatrick moved the adoption of Ordinance No.3 7719.
040207. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harris..nn___oOnoO..n__nnoO...._nnoO..un__uoOoOoOn.n_...oOoOnnn__nn..oOn___.n 7.
NAYS: Non enoOn._..oO.oO.nn_.oO__oOoO._n_noO..nn__nnoOoOunnn_....unnnnn__oOoOu-O.
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At 2:47 p.m., the City Planning Commission meeting was adjourned.
I
At 2:47 p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened in the Council Chamber.
LICENSES-PUBLIC WORKS: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, April 2, 2007, at
2:00 p.m., or as soon thereafter as the matters may be heard, as set forth
below, were before the body:
The City of Roanoke has issued a Request for Proposal for a Turn Key On-
Site Parts Operations to be provided to the City's Fleet Division, with such Parts
Operation to be located in the City's Public Works Service Center located at
1802 Courtland Avenue, N. W. As part of any resultant contract from such RFP,
the City will provide the selected contractor with a Revocable License to use an
area of the City's Public Works Service Center located on the ground floor in the
south side of the facility next to the Fleet Division's administrative offices,
which is currently designated as a parts area, to conduct the Parts Operation
services, subject to the terms of the resultant contract and the Revocable
License. The term of any resultant contract will be for two years, with up to
three one.year extensions at the option of the City.
Legal advertisement of the public hearing was published in The Roanoke
Times on Sunday, March 25, 2007.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending that an
ordinance be adopted to authorize the City Manager, after completion of the
selection process, to execute a contract with the selected offeror for such
offeror to provide a Turn Key On.site Parts Operation for the City's Fleet
Division at the PWSC; and that such contract may contain such terms and
provisions as the City Manager deems appropriate, whether or not similar to a
sample contract for the use of a part of the Public Works Service Center, not to
exceed a total of five years, by the selected offeror for the purpose of
conducting such an operation, subject to approval as to form by the City
Attorney. She also recommended that the City Manager take such actions and
execute such documents as necessary to implement, administer, and enforce
any such resultant contract, including any changes to the amounts involved,
subject to the amount of funds available and appropriated, and/or the time of
performance, to include any extensions of the resultant contract.
(For full text, see report on file in the City Clerk's Office.
I
Council Member Dowe offered the following ordinance:
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(#37720.040207) AN ORDINANCE authorizing the proper City officials to
execute a contract for the provision of a Turn Key On.5ite Parts Operation for
the City's Fleet Division at the City's Public Works Service Center, which will
include a license for such contractor to use a section of the PWSC for such
Operation; authorizing the City Manager to implement, administer, and enforce
such contract; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 295)
The Mayor inquired if there were persons present who would like to
speak in connection with the matter. There being none, he declared the public
hearing closed.
Council Member Mason asked if the Roanoke Public Schools would be
able to take advantage of the parts operation service; whereupon, the City
Manager responded in the affirmative.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7720-040207 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrj SoO__oO.nn_nnnn_.___oOoO.noO__nnoooOn.noOn_nn_.___oOoOnnoO.__nnn.noOnn 7.
NAYS: No n e.___.____n___nn_.nnoOoOnoO____n"n..oOnoO__nnn_n.oO.oOoOnoO____nnn.,0000.0.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ROANOKE ARTS COMMISSION: The City Manager submitted a written
communication recommending approval of the Public Art Site Plan as a part of
the City of Roanoke Public Art Policy.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
11 2
(#37721,040207) A RESOLUTION approving a Public Art Site Plan.
I
(For full text of resolution, see Resolution Book No. 71, page 297)
Council Member Dowe moved the adoption of Resolution No. 37721.
040207. The motion was seconded by Fitzpatrick and adopted by the following
vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayo r Harris.n.nn.n.nnn.n...nnnnnnn....nnnnn.nn.n.nnnn.nn.nn.nnnnn.7.
NAYS: Non eOOhn....nunnn...n_..__nnhn.n..nn_.nnun___.n.n.nnh.n..nnn00...0.
POLICE DEPARTMENT.BUDGET: The City Manager submitted a written
communication recommending appropriation of funds in connection with the
State Asset Sharing and Federal Forfeited Property Sharing Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following budget ordinance:
(#37722.040207) AN ORDINANCE to appropriate funding for the State I
Asset Sharing Program and Federal Asset Sharing Program, amending and
reordaining certain sections of the 2006.2007 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 298)
Council Member Dowe moved the adoption of Ordinance No. 37722.
040207. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrism..nnn..n.n.nn..nn.nnnnnn..nnn.nn..._n.n...nnnn...un.nnn..7.
NAYS: N 0 nen__n..nnn..h.___.n.nnnn.__...n.n_.nn..nnn...nnnn..nnnnnn.-nO.
BUDGET-GRANTS-WATER RESOURCES: The City Manager submitted a
written communication recommending authorization to file an application for a
water supply planning grant for fiscal year 2008, in connection with the
development of a regional water supply plan.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason .offered the following resolution:
(#37723.040207) A RESOLUTION regarding regional water supply
planning and authorizing the filing of an application for a FY08 Water Supply
Planning Grant.
(For full text of resolution, see Resolution Book No. 71, page 299.)
Council Member Mason moved the adoption of Resolution No. 37723.
040207. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrism..nnn...nn_oonnn.oo.n....oooo.oon...__n..n.uoo...oonnn_.nnunn..oo..7.
NAYS: Non e.n.nnn..noooooonn...nn....oooon.n._.n.u.oooonnoo.nonu.nnnoo..oo00000.
Vice.Mayor Trinkle offered the following budget ordinance:
(#37724.040207) AN ORDINANCE to appropriate funding from the
Capital Projects Fund Contingency and the Western Virginia Water Authority to.
the Regional Water Supply Plan, amending and reordaining certain sections of
the 2006.2007 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 302.)
Vice'Mayor Trinkle moved the adoption of Ordinance No. 37724-040207.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrisn.__nnnnnn.oooo...oo.nnnoo.n.n.n....oo...oon.n..n.n.uunn..nnnoooon 7.
NAYS: No n en..nnnoooooooonn..noon...nnn.uoo.oooonoonnn._.n._nn..noonoonnoonO.
CITY ATTORNEY:
CITY SHERIFF-CITY EMPLOYEES: The City Attorney submitted a written
communication transmitting a proposed amendment to the Sheriff's contract
with the City that would permit the Sheriff to accord her employees a paid
holiday on their birthday, which would apply retroactive to July 1, 2006 and end
on June 30, 2007, as requested by the Council at its meeting on March 19,
2007.
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following ordinance:
I
(#37725,040207) AN ORDINANCE authorizing execution of Amendment
NO.1 to the contract with the Sheriff dated December 20, 2005, to allow the
Sheriff to permit her employees to take a paid holiday on the day of their
birthday; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 303.)
Council Member Fitzpatrick moved the adoption of Ordinance No.3 7725.
040207. The motion was seconded by Vice.Mayor Trinkle.
Mayor Harris pointed out that the City supplements the salaries of the
employees under the Constitutional Officers and calls for all employees under
the Constitutional Officers directorships to be treated the same as municipal
City employees; and he questioned whether Sheriff Johnson was of the opinion
that there was such a provision in her contract or was she aware that it was not
an option, but decided to grant the time off anyway. Sheriff Johnson responded
that she honestly believed, as a Constitutional Officer, she had the authority to
grant the birthday holiday as an incentive.
Mayor Harris explained that the issue has placed the Council in a difficult
position inasmuch as no other City employees receive said benefit; and he
inquired whether or not she would ask for the birthday holiday again upon the
renewal of the contract; whereupon, the Sheriff responded that she will not
intend to seek to request the benefit again.
I
The City Manager interjected that the cost of providing all employees a
birthday holiday would be approximately $300,000.00; and therefore, she had
no intentions of recommending that said day or any other days be added to the
next fiscal year budget.
There being no additional questions or comments by the Council,
Ordinance No. 37725.040207 was adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harri s.nunun.nn.un.nnu.nn.__nnnuu.nnnunnnunUnh...__nnnnnhn.7.
NAYS: Non euu..nnn._un__.oo.n..unn....uoo.....n..n..uuunu.n__nnnn..u0000000.
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CITY CLERK.FIRE DEPT: The City Attorney submitted a written report
recommending that the Council appoint the City Clerk, or her designee, as the
Secretary to the City of Roanoke Local Board of Fire Prevention Code Appeals.
(For full text, see report on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that the Council concur in the request
of the City Attorney. The motion was seconded by Council Member Dowe and
unanimously adopted.
DIRECTOR OF FINANCE:
TAXES: The Director of Finance submitted a written report
recommending establishment of the percentage reduction for personal property
tax relief for the 2007 tax year.
(For full text, see report on file in the City Clerk's Office.)
Vice.Mayor Trinkle offered the following resolution:
(#37726.040207) A RESOLUTION setting the allocation percentage for
personal property tax relief in the City of Roanoke for the 2007 tax year.
(For full text of resolution, see Resolution Book No. 71, page 304)
Vice.Mayor Trinkle moved the adoption of Resolution No. 37726.040207.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, Wishneff
and Mayor Harrisun_...n_n..uu..un...nn__unnn.uu...n.n.....nn...nnnuunnunnn..7.
NAYS: Non e u..unnnu.nuun.nuunu.n_uunnuun.n.__.unnuu._.u_nnunn.nO.
AUDITS/FINANCE REPORTS: The Director of Finance submitted the
Financial Report for the month of February 2007.
(For full text, see Financial Report on file in the City Clerk's Office.)
Mr. Hall commented on several aspects of the Financial Report.
There being no objection by the Council, Vice.Mayor Trinkle stated that
the Financial Report for the month of February 2007 would be received and
filed.
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REPORTS OF COMMITTEES: NONE.
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UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE 'MAYOR AND MEMBERS OF
COUNCIL:
RAILSIDE LINEAR WALK: Council Member Fitzpatrick expressed
appreciation to City staff for an incredible dedication of the David and Susan
Goode Railwalk, which was held on Friday, March 30, 2007. He noted that Mr.
Goode had commented that he was not aware of another railwalk similar to the
City's Walkway that connected two museums, and he added that the
participatory exhibits made the Walkway unique. Council Member Fitzpatrick
encouraged everyone who had not visited the Railwalk to do so. In closing, he
expressed appreciation to Vice.Mayor Trinkle and Council Member Dowe for
their participation in the ceremony.
ACTS OF ACKNOWLEDGEMENT.ClTY EMPLOYEES.ROANOKE CIVIC CENTER: I
Mayor Harris recognized City staff and the community for its support of the
125th Anniversary Celebration at the Civic Center as well as the Grand opening
of the Civic Center Special Events Center on Saturday, March 31, 2007. Council
. Member Dowe complimented the City on a job well done.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CITY MANAGER COMMENTS:
CIVIC CENTER: The City Manager shared comments regarding the Special
Events Center; and encouraged the public to remember the facility as a possible'
venue for future events. In addition, she stated that the Center will be assisting
the Hotel Roanoke and Conference Center by offering space for exhibits, which
will allow the Hotel to make better use of the space at the Conference Center.
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There being no further business, the Mayor declared the Council meeting
adjourned at 3: 15 p.m.
APPROVED
ATTEST:
~Or!i~
Stephanie M. Moon
City Clerk
~~
C. Nelson Harris
Mayor
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11 8
REGULAR SESSIONnROANOKE CITY COUNCIL
April 16, 2007
2:00 p.m.
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The Council of the City of Roanoke met in regular session on Monday,
April 16, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2.15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467.070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr. (arrived late),
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle, Alfred T. Dowe Jr.
(arrived late), and Mayor C. Nelson Harrismmm.uo._muumnmmmmuom__._______6.
ABSENT: Council Member Brian Wishneffm.mmmmm.nm_--.m.mum.mu 1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. I
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
At this point, Council Member Dowe entered the meeting (2:05 p.m.).
PRESENTATIONS AND ACKNOWLEDGMENTS:
CITY CLERK.ACTS OF ACKNOWLEDGEMENT: The Mayor declared April 29.
May 5,2007 as Municipal Clerks Week.
Mayor Harris presented a ceremonial copy of the proclamation to the City
Clerk and recognized her and her staff for their. professionalism while
performing their daily duties.
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and, would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. The Mayor called specific attention to two requests
for Closed Session; whereupon, Council Member Lea advised that he would
recuse himself from any discussions pertaining to the selection of candidates to
be accorded the public interview to fill the upcoming vacancies on the Roanoke
City School Board.
COMMITTEES.ClTY COUNCIL: A written communication from Mayor
C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss
vacancies on certain authorities, boards, commissions and committees
appointed by Council, and to interview applicants for a vacancy on the
Architectural Review Board, pursuant to Section 2.2.3711 (A)(l), Code of Virginia
(1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Dowe and adopted by the follOWing vote:
AYES: . Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri sn.nn..__ununn_...nnn..un...nnn.un__..nnu...n__.nnu.nun____..__UUnOOnnnUU 5 .
NAYS: No ne___.u.nn...n.uu.nu.nn____unnn.nn.uunnn__un....unn...unn..00.0.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
CITY COUNCIL: A written communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of
publicly.owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2.3711 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
120
Council Member Mason moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri s non...n.nnh__...u__.n...h.n.oO.no.ooh.on....nun..nnnhn.n..U__noon__noon....Un__ 5 .
NAYS: Non e nunoo..unoo..u.n.nun..n.noooo..nnn..nnhunooh.n........oohnun'..0.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
BONDS/BOND ISSUES.CITY COUNCIL.SCHOOLS: A written communication
from the Director of Finance requesting that Council schedule a public hearing
for Monday, May 21, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, to authorize the City to contract a debt and to issue general
obligation public improvement bonds of the City, in the principal amount of
$48,750,000.00, to provide the balance for construction of William Fleming and
Patrick Henry High School campuses, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Director of Finance. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri S.n..nnn.h.n..un.n..nnu...n__.ooonn.ooooo__u__nnn.nn...onnoo.O.nn'h'Ooooooon"ooh 5 .
NAYS: Non ennn..nnn...n___nnn.ooonn...oonn..__nu..nnoo..nonoo....__nh__..0000.0.
(<::ouncil Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
AIRPORT.OATHS OF OFFICE'COMMITTEES: A report of qualification of
James M. Turner, Jr., as a City representative to the Roanoke Regional Airport
Commission, for a term ending March 9, 2011, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
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1 21
Council Member Mason moved that the report of qualification be received
and filed. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
Harri s .n....nuun...n.n...uunn...nn..U__nn.uonn.U.nnOonn__...nnnunOO..nnnn..UUn 5.
NAYS: No ne un..oonnnuunnun__o..uuu..un__....nu..unnnn_n..uuu..unn__...O.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
AIRPORT.BUDGET: , A communication from Jacqueline L. Shuck, Executive
Director, Roanoke Regional Airport, transmitting the Airport's fiscal year 2007.
2008 budget and proposed capital expenditures, was before the Council.
(For full text, see communication and supporting documentation on file in the
City Clerk's Office.)
Vice.Mayor Trinkle offered the following resolution:
(#37727.041607) A RESOLUTION approving the Roanoke Regional
Airport Commission's 2007.2008 proposed operating and capital budget upon
certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 305.)
Vice.Mayor Trinkle moved the adoption of Resolution No. 37727.041607.
The motion was seconded by Council Member Mason.
Dan Neal, Director of Finance Administration, advised that the Executive
Director was out of town due to a family illness. He further advised that the
Roanoke Regional Airport Commission's Operating and Capitol Budget for the
2007/2008 fiscal year has a projected surplus of $242,580.00 that exceeds
slightly the requirements in the bond covenants, which is approximately
$180,000.00; the budget is about seven percent higher than last year; and
there is approximately 1.5 percent increase in the rates to the airlines for the
terminal rental rates and landing fees.
122
He stated that the budget has about a 12 percent increase in air field
revenues due to additional projected flights and landing weights because of
Allegiant Air. In addition, the Airport has two projects that exceeds
$100,000.00 that have not been previously presented to Council 00 repaving
and resealing of the short term and long term parking lot and construction of
an off training pad and an access road.
Council Member Dowe inquired about the flights provided by Allegiant
Air; whereupon, Mr. Neal responded that Allegiant began low fare service to
Orlando in May 2006 and added twice weekly service to St.
Petersburg/Clearwater in December 2006.
There being no additional questions and/or comments by the Council
Members, Resolution No. 37727.041607 was adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri Sooon__n..oon.on...__n__..oohnnnn.oon__....nnn..oonuoo.oo.n.o.noohunn'__"'ooooooh.on 5 .
NAYS: No n eoo.nno..oooo____nnn.noo...oo.nn..oohn..__nno..onn....n.oonn..uoo00.00..0.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
BUDGET.ROANOKE VALLEY RESOURCE AUTHORITY: A written
communication from John R. Hubbard, Executive Officer, Roanoke Valley
Resource Authority, transmitting the Resource Authority's fiscal year 2007.2008
budget, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Vice.Mayor Trinkle offered the following resolution:
(#37728'041607) A RESOLUTION approving the annual budget of the
Roanoke Valley Resource Authority for Fiscal Year 2007.2008, upon certain
terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 306.)
Vice.Mayor Trinkle moved the adoption of Resolution No. 37728.041607.
The motion was seconded by Council Member Mason.
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Mr. Hubbard advised that the Authority has a balanced budget totaling
$9,353,719.00, including all personnel operating capital transfers to reserves,
and its debt service represents about a 6.4 percent increase in revenue over the
past year from commercial businesses in the Roanoke Valley.
The City Manager congratulated Mr. Hubbard on achieving the milestone
of retirement and expressed appreciation for his leadership to the Authority.
There being no additional questions and/or comments by the Council
Members, Resolution No. 37728.041607 was adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri sn.unn..unun__.n.n.un.un...nn...nnn__.__....u.ununu...nn.un...nnn..n.nn... 5 .
NAYS: No neuuun..uununnnuo.nn.nn..uuu..unu..nn..nn...nnn..unnn.,0000.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
DONATIONS/CONTRIBUTIONS.VIRGINIA TRANSPORTATION MUSEUM: A
written communication from Tom T. Cox, President, the Virginia Museum of
Transportation, Board of Directors, requesting that the City convey the Nickel
Plate Locomotive 763 to the Virginia Museum of Transportation, was before the
Council.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37729.041607) A RESOLUTION authorizing the donation to the Virginia
Museum of Transportation, Inc., of the Nickel Plate Locomotive No. 763.
(For full text of resolution, see Resolution Book No. 71, page 307.)
Council Member Dowe moved the adoption of Resolution No. 37729.
041607. The motion was seconded by Vice.Mayor Trinkle.
Mr. Cox advised that the locomotive, which was originally given to the
City by Norfolk Southern Corporation, formerly Norfolk & Western Railroad, has
agreed to move the locomotive; and the Museum desires to restore the
locomotive, which has received substantial damage. He further advised that the
Muse'um looks forward to working with the City on a strategic plan for the
Museum in the near future.
124
Council Member Mason inquired as to the value of the Nickel Plate
Locomotive 763; whereupon, Mr. Cox responded that the value placed on the I
locomotive is $125,000.00. She also asked if the locomotive was to be
transported to Ohio for refurbishing and thereafter returned to the Museum.
Mr. Cox replied that the locomotive would remain as property of the Ohio
Central Railroad, which is a historical; short.line railroad with full service shops
to completely restore this locomotive.
Vice.Mayor Trinkle asked if there was any local history connected to
Locomotive 763; whereupon, Mr. Cox stated no. The Vice.Mayor also asked if
the offer was made to the City because of its ownership of the Transportation
Museum; whereupon, Mr. Cox replied in the affirmative.
Vice.Mayor Trinkle called attention to disagreements in the community
concerning the sale of the asset, and inquired if the Museum was earmarking
the revenue for a specific purpose; whereupon, Mr. Cox indicated that the funds
were earmarked in the General fund to be used at the Museum.
There being no further questions and/or comments by the Council
Members, Resolution No. 377290041617 was adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Dowe and Mayor
H arri Sn.n..oooohn.n.n.ooh..__._nooh.n.__...ooooh..nnn..oonn..oo.noo..n.0n..ooUnnn......oo.. 5 .
NAYS: None ooooh.nnoo.nnnnnnooooooh...nnnooooh__..nnoo..On.n...oo.hn..on..oo0..0.
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(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUDGET: The City Manager called upon Sherman M. Stovall, Director,
Office of Management and Budget, to present the City of Roanoke's Fiscal year
2007.2008 Recommended Budget.
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The following. is a summary of Mr. Stovall's presentation:
Guiding Principles
. City Council's Strategic Plan
. Healthy Local Economy
. Strong Neighborhoods
. Vibrant Greater Downtown
. Quality Services
. Comprehensive Plan
. Housing and Neighborhoods
. Environmental and Cultural Resources
. Economic Development
. Transportation and Infrastructure
. Public Safety and Services
. People and Human Development
. City Design
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Focus Areas
. Maintain and, when possible, enhance services
to address City Council Strategic Plan with
emphasis on:
. Education
. Public Safety
. Public Health and Welfare
. Economic Development
. Housing and Neighborhood Revitalization
. Recreation and Culture
. Efficient and Effective Delivery of Services
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Focus Areas
. High quality delivery of services expected by
our citizens
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. Continue to build debt capacity for planned
capital projects
. Continue progress in budgeting for equipment
replacement, capital building maintenance,
street paving, and technology
. Competitive employee compensation and
benefits
4
FY 2007-08 Budget
· Recommended budget is balanced
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· General Fund Budget Totals - $252.515.000
. Increase of $12.908.000
. No recommended changes to current tax
rates
. Elimination of Admissions Tax on
complimentary tickets
5
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General Fund Revenue Summary
Revenue Increase $1 2,908,000
Local Revenue $10,247,000
+5.8%
State $2,661,000
Revenue +4.2%
6
Local Revenues
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FY 2007-08 FY 2007-08
$ Change % Change
Total Local Revenues $10,247,000 5.8%
Real Estate Tax $4,685,000 6.8%
Personal Property Tax $1,506,000 9.1%
Public Service Tax ($218,000) (5.7%)
Sales Tax $2,175,000 10.6%
Cigarette Tax ($5 13,000) (15.0%)
Business License $1,554,000 13.4%
Transient Room/lodging Tax $249,000 9.9%
Prepared Food Tax $943,000 8.8%
Bank Stock Tax ($200,000) (20.0%)
All Other Local Taxes and Revenues $66,000 0.2%
7
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State Revenues
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FY 2007.08 FY 2007.08
$ Change % Change
Total Intergovernmental Revenues $2,661,000 4.2%
Non.Categorical $70,000 0.8%
(Personal Property Tax Relief,
Recordation, ABClWine, Rolling Stock,
Rental Car)
Shared Expenses $955,000 11.3%
(Constitutional Officers)
Human/Social Services $782,000 3.0%
Categorical $854,000 4.3%
(Jail Per Diems, HB 599, Street Maint.,
Library, VJCCCA)
8
Elimination of Vehicle Decal
. A work team with representatives from the Office of
the Treasurer, Commissioner of the Revenue, and
Department of Finance has evaluated eliminating the
vehicle decal
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. Determined that the best alternative is to modify the
Vehicle License Tax to eliminate the vehicle decal
. Streamlined fee
. Intent of modifications is to be revenue neutral
. Detailed proposal will be outlined during Budget
Study
9
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Fee Adjustments
· General Fund
. Police Academy Training Fee
. Fire Inspection Fees
· Parking Fund
. Market rate adjustments to daily and
monthly rates at selected garages and lots
. Night, Weekend, and Event rates to provide
funding for the construction of the Campbell
Avenue Garage
10
General Fund Expenditure Summary
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Revenue Increase $12,908,000
Schools $3,631 ,334
Employee Compensation, Benefits and $4,228,383
Programs
Debt Service and Cash Funded Capital $2,059,522
Maintain Existing Services $1,623,331
New Positions and Enhanced Services $1,653,263
Other Adjustments/Budget Reductions ($287,833)
11
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Local Share - School Funding
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. Increase of $3,631 ,334
. Based on current formula of 36.42% of adjusted local
taxes
. Total transfer of $61.386.632
. Debt service of $4.897.322
. Additional debt issuance of $16.85 million to support
Patrick Henry and William Fleming projects
. Additional City supported debt issuance of $8.5
million
. City supported debt service projected to grow to
$7.3 million in FY 2009
12
Employee Compensation and Benefits
· Employee Compensation - $3,417,439
. Average raise of 4.0% of current salary
. Salary survey indicates salaries are approximately
6% behind First Cities jurisdictions
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· Benefits - $810.944
. Increase in contribution rate for the Employee
Retirement System) - $382,944
. Other Post Employment Benefits (OPEB)
Liability - $428,000
13
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Debt Service and Cash Funded Capital,
Equipment Replacement and Maintenance
· Additional Debt Capacity - $1, 167.500
. Support of planned capital projects
· Capital/Equipment Replacement - $892,022
. Capital Building Maintenance - $126,667
. Equipment Replacement - $227,800
. Technology - $219,555
. Paving - $318,000
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Use of One Time Funding
. Excess Debt Capacity Funding of $3,316.141
. Parks and Recreation Master Plan - $2,752,483
Repayment to Roanoke River Flood Reduction projects for funds
borrowed for the Fire.EMS Facilities project. $430,895
Match for HOME Investment Partnership Program .$75,000
Temporary staffing in Parks and Recreation for Work Order
System. $18,898
Temporary staffing (Expediter Activities) in Juvenile Court
Services - $38,865
. Residual funds - Water/Sewer Fund - $550,000
. Parks and Recreation Master Plan - $550,000
Total one-time funding allocated to Parks and
Recreation Master Plan - $3,302,483
15
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Public Safety
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. Continued investment in Police and Fire-EMS
Services
. Public Safety - 24% of General Fund Budget
. Capital funding for Fire-EMS facilities and
Police Academy
. Additional EMS unit at Memorial Avenue Fire-
EMS Station
. Additional resources to support Animal
Control - SPCA Contract
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Economic Development
. Continued focus on making Roanoke an
attractive location for business expansion, and
tourism via investment in:
. Department of Economic Development
. Roanoke Regional Economic Development
Partnership
. Roanoke Valley Convention and Visitors Bureau
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. Market District Plan
. Construction of Campbell Avenue Garage to
support Downtown West area
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Economic Development
. Subsidy to the Parking Fund to mitigate the
need for a rate increase to fund basic repairs
to the Market Garage
/~
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~.--=::-._.-. ,
.-:;-=~/
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Housing
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· Continued focus on market rate housing
. Targeted use of Community Development
Block Grant and HOME Investment
Partnership Program funds:
. Continue efforts in Gainsboro
. Begin transition to Hurt Park
. Allocation of additional resources to support
enhanced code enforcement
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.Recreation and Culture
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. Support of Roanoke River Greenway
maintenance and River Keepers program
. Additional Maintenance Technician Position and
operating funding
. Improved athletic field maintenance
. Capital funding to begin implementation of
Parks and Recreation Master Plan
recommendations
. $3.3 million in cash funding and future bond issuance
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Recreation and Culture
. Second year - Implementation of Library
Master Plan Phase I
. 5 additional positions to enhance service delivery
. Enhancements to Library collection, programs, and
technology
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. Capital funding to complete Library Master
Plan Phase I and Phase II
. Support of cultural agencies
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Public Health and Welfare
. Support for Social Service and Human Service
programs
· Domestic Violence Social Worker position to
assist with assessment and intervention
. Utilization Management Coordinator position
to focus on Comprehensive Services Act
program cost containment
· Support of Human Service Agencies
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Efficient and Effective Service Delivery
. Contracting for the provision of food and
beverage services at Civic Center and vehicle
parts supply
. Position Adjustments
. Addition of 18 positions
. Position additions focus on enhanced revenue collection,
expense mitigation, and improved services/efficiency
Elimination of 12.5 positions
Net addition of 5.5 positions
23
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Miscellaneous
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. Infrastructure Maintenance
. Bridge maintenance, storm drain maintenance,
curb/gutter/sidewalks, traffic signal equipment, and
decorative street lights
. Inflationary Increases
. Utilities
. Program Activities
. Expenditure Reductions
. Across department and division boundaries
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Five-Year
Capital Improvement Program
Recommended Revisions:
. Police Academy - $5.5 million
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. Library Master Plan Phase 1 - $7.1 million
. Library Master Plan Phase II - $7.95 million
. Parks and Recreation Master Plan - $30
million
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Budget Calendar
. Public Hearing
. April 26, 2007
. 7:00 p.m.
. City Council Chambers
. Budget Study
. May 10- II
. 8:30 a.m.
. EOC Conference Room
. Budget Adoption
. May 14, 2007
. 2:00 p.m.
27
Following the budget presentation, Mayor Harris announced that the
Council will hold a public hearing on the proposed 2007.2008 fiscal year
budget on Thursday, April 26, 2007, at 7:00 p.m., in the City Council Chamber,
followed by a budget study session on Thursday, May 10 at 8:30 a.m., in Room
159, Noel C. Taylor Municipal Building, and the City's fiscal year 2007.2008
budget will be adopted at a reconvened meeting of the Council on Monday,
May 14, 2007, at 2:00 p.m., in the City Council Chamber.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT.GRANTS-EQUIPMENT: The City Manager submitted
a written communication recommending acceptance of an Optim Freedoriwiew
fiber optic scope from the Department of Homeland Security for use in the
Roanoke Police Department to increase safety to police officers and the public.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37730.041607) A RESOLUTION accepting the Commercial Equipment
Direct Assistance Program (CEDAP) grant made to the City from the Department
of Homeland Security, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 308.)
138
Council Member Mason moved the adoption of Resolution No. 377300 I
041607. The motion was seconded by Vice'Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Mason, Trinkle, and Mayor Harrismmhmm5.
NAYS: No neunooh..nnoo..nn.o..n__.o.nnu..nnooo.nnn...nn..o..on.hn.n00.....000.0.
(Council Member Fitzpatrick was not present when the vote was recorded.)
(Council Member Wishneff was absent.)
GRANTS.YOUTHoJUVENILE CORRECTIONAL FACILlTIES.BUDGET: The City
Manager submitted a written communication recommending acceptance of the
Juvenile Accountability Block Grant One.Time Special Funding Program from the
Virginia Department of Criminal Justice Services; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
At this point, Council Member Fitzpatrick entered the meeting
(3:00 p.m.).
Vice.Mayor Trinkle offered the following resolution:
I
(#37731,041607) A RESOLUTION authorizing acceptance of a Juvenile
Accountability Block Grant One.Time Special Funding Initiative from the Virginia
Department of Criminal Justice Services on behalf of the City, and authorizing
execution of any and all necessary documents to comply with the terms and
conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto.
(For full text of resolution, see Resolution Book No. 71, page 309.)
Vice.Mayor Trinkle moved the adoption of Resolution No. 37731.041607.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s nn...oohn...n.u.unnUnOOnnoohu.ooooUno.nnooO..OOn...hnno..oooonuoonn....onnn... 5 .
NAYS: No n e hnoonuo.__.n...oo.onoooo__.....oooon..oonn.h.n__..oo.nn..oonoonn..__nn.O.
(Council Member Dowe recused himself from voting since he currently serves as
a member of the Criminal Justice Services Board.) (Council Member Wishneff I
was absent.)
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Vice.Mayor Trinkle offered the following budget ordinance:
(#37732.041607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Criminal Justice Services for the
Juvenile Accountability Block Grant One.Time Special Funding Program,
amending and reordaining certain sections of the 2006.2007 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 310.)
Vice.Mayor Trinkle moved the adoption of Budget Ordinance No. 37732.
041607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, and Mayor
H arri Sn.nn..uu..un....no__no.unuunn.o.n___u.unnun....n__u.uuu..nnn.n.n..UUn.u. 5 .
NAYS: No n euunnnunn..nuu..unoouoo.nuunuun__..__nn.noun..uun.no.nnouO.
(Council Member Dowe recused himself from voting since he currently serves as
a member of the Criminal Justice Services Board.) (Council Member Wishneff
was absent.)
BUDGET.GRANTS.YOUTH.BLUE RIDGE BEHAVIORAL HEALTHCARE: The
City Manager submitted a written communication recommending acceptance of
Innovative Community Services Program funds from the Virginia Office of
Comprehensive Services; and appropriation of funds
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37733.041607) A RESOLUTION authorizing the acceptance of a grant
from the Virginia Office of Comprehensive Services in collaboration with Blue
Ridge Behavioral Healthcare to provide transition services to youth currently in
residential treatment in order to foster successful and timely discharges from
such services with a reduced risk of recidivism, and authorizing the execution
of the necessary documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 311.)
140
Council Member Dowe moved the adoption of Resolution No. 37733, I
041607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and
Mayo r H arri s oonoon.'nooo.n'n...nnn.oooon..oOoo_n...oooonuoonoooo.nnu..'oooo.oo.n.00....__00006.
NAYS: Non e noon.'oooooo..nnnOO.n...unnn....oo.oo..oooo....ooooh,..ooUn.'nooh.....00000.
(Council Member Wishneff was absent).
Council Member Dowe offered the following budget ordinance:
(#37734.041607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Office of Comprehensive Services for the Innovative
Community Services Program, amending and reordaining certain sections of the
2006.2007 Grant Fund Appropriations, and dispenSing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 312.)
Council Member Dowe moved the adoption of Budget Ordinance No. I
37734.041607. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
HClrris......o.........o.........o..,...........,............................0..........0..........0.........o...,.Ei.
NAYS: None .n.ooh....'n...hn__oooohu.,.oooou.'nnoo..oo__OOoo.ooU....oooohnOOoooon.,,000.
(Council Member Wishneff was absent).
PURCHASE/SALE OF PROPERTY.ZONING: The City Manager submitted a
written communication recommending authorization to file an application to
amend the MXPUD development plan as it pertains to City.owned property
located on Robyn Road, S. W., in connection with the Colonial Green
development.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Dowe offered the following resolution:
(#37735.041607) A RESOLUTION authorizing the filing of an application
to rezone property owned by the City of Roanoke, relating to the next phase of
the Colonial Green development located on Robyn Road, S. W., and designated
as Official Tax Nos. 1570134, 1570153 and 1570154.
(For full text of resolution, see Resolution Book No. 71, page 313.)
Council Member Dowe moved the adoption of Resolution No. 37735.
041607. The motion was seconded by Vice'Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
H arri s n.n.noo.uuunn..n.....nn_.uuunn.un__...n._.uuu..unn...unn__.nh.uuuun..uu6.
NAYS: No ne __.nnnnouoouunnn.n_n.nnhoounnunn__.'nnnn_oun.un.nnnnn..O.
(Council Member Wishneff was absent.)
HOUSING/AUTHORITY. HUMAN SERVICES, PARKS & RECREATION. GRANTS.
HARRISON MUSEUM-: The City Manager submitted a written communication
recommending execution of Amendment NO.3 to the 2004.2005 CDBG/Home
Agreement with the Roanoke Redevelopment and Housing Authority, and
amendments to the City's HUD Consolidated Plan regarding the Harrison
Museum of African.American Culture facility needs, Cherry Avenue, N. W.
property acquisition, New Horizons Healthcare services (formerly Kuumba
Community Health and Wellness Center), Mountain View Recreation Center and
Hurt Park infrastructure improvements activities.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37736.041607) A RESOLUTION authorizing the City Manager to
execute Amendment No.3 to the 2004.2005 CDBG/HOME Agreement with the
Roanoke Redevelopment and Housing Authority, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 71, page 314.)
142
Council Member Dowe moved the adoption of Resolution No. 37736. I
041607. The motion was seconded by Vice'Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and
Mayo r H arri s.n.uu....nnhn.n.unn.'uuon....uhn..unununn....'nu.o..nnunnn........6.
NAYS: No n enun__..uoon..unoonun.....nnu..nun..hnuuUoon..'uoon__nuh..,....0.
(Council Member Wishneff was absent.)
BONDS/BOND ISSUES.BUDGET.L1BRARIES: The City Manager submitted a
written communication recommending transfer of funds in connection with the
Library Facilities Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following budget ordinance:
. (#37737,041607) AN ORDINANCE to transfer Series 2002 General
Obligation Bond funding from the Capital Projects Fund Library Facilities Project I
to various new Library Projects, amending and reordaining certain sections of
the 2006.2007 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 315.)
Council Member Dowe moved the adoption of Budget Ordinance No.
37737.041607. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
Harri s 'nnhn__n..Uhu,nnU..n.'nnUhn.unnh...,nn..hnn'.n.nn..unnh.nn...uunn....6.
NAYS: None nn'un.uoo.n...uununnu.o.unn..unn..nnu..n.nnoohnn..uuuon..O.
(Council Member Wishneff was absent).
BUDGET.ENVIRONMENTAL POLlCY.GRANTS: The City Manager submitted a
written communication recommending acceptance of a Brownfield Job Training
Grant from the Environmental Protection Agency; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Dowe offered the following resolution:
(#37738.041607) A RESOLUTION authorizing the acceptance of an EPA
Brownfield Job Training Grant from the Environmental Protection Agency to
fund a job training program to train persons as environmental technicians;
authorizing the City Manager to execute any necessary documents or
agreements to receive, implement, and administer such grant; and authorizing
the City Manager to execute any necessary subgrant agreements to implement
such job training program.
(For full text of resolution, see Resolution Book No. 71, page 316.)
Council Member Dowe moved the adoption of Resolution No. 37738.
041607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
H arri S__.o.nn__nnnnn.nnn..__uu..uuu.uunnunnunnnn.nn..n__n...n.n0000..0000000000..6.
NAYS: Non e nu__..nnn..nnnnnnn.nnhohu...UUn._uunuun.unn.u.nn..nnn.O.
(Council Member Wishneff was absent.)
Vice.Mayor Trinkle offered the following Budget Ordinance:
(#37739.041607) AN ORDINANCE to appropriate funding from the
federal government for the Environmental Protection Agency Brownfield
Redevelopment Job Training Program Grant, amending and reordaining certain
sections of the 2006.2007 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 317.)
Vice.Mayor Trinkle moved the adoption of Budget Ordinance No. 37739.
041607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
H arri S__'__nn..unn..u.nnuunnunu..u.nn..nnnunn..uoon..u.nn..unn..ununuuun..6.
NAYS: No n e nnunn..uunuunnuuun.uuu..uuu..uuuuuOu.O.O.UUOO.hOnU....uO.
(Council Member Wishneff was absent).
144
CITY CLERK:
CITY CLERK.CITY EMPLOYEES: The City Clerk submitted a written report
requesting the concurrence of Council in the appointment of Cecelia R. Tyree as
Assistant Deputy City Clerk for the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37740,041607)
Cecelia R. Tyree as the
effective April 16,2007.
A RESOLUTION confirming the appointment of
Assistant Deputy City Clerk for the City of Roanoke,
(For full text of resolution, see Resolution Book No. 71, page 318.)
Council Member Dowe moved the adoption of Resolution No. 37740.
041607. The motion was seconded by Vice.Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
H a r ri s 00... '0000' -- ____u n. U 0000.. ____u.. 'n. n. __ hnn.. __ 00__.. 0000' _ __nn. 00 00 000000 __ 00__00.... 0000__00006 .
NAYS: No n e ,mn__nu....n..____u..__nn.nOOnn'.nnn..OOn.'__n.nU..nn.'n__.OOnn000.
(Council Member Wishneff was absent).
REPORTS OF COMMITTEES:
BUDGET.SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various programs; and the Director
of Finance submitted a report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Vice.Mayor Trinkle offered the following budget ordinance:
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(#37741.041607) AN ORDINANCE to appropriate funding from the
Federal and Commonwealth governments as well as local match, to support
various school grants and programs, amending and reordaining certain sections
of the 2006.2007 School Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 319.)
Vice.Mayor Trinkle moved the adoption of Budget Ordinance No. 37741.
041607. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and
Mayo r H arri snunnnnn_n..n.nnnn..n.nn__uu..uu..uuunuu.nnunnun..unnun0000..6.
NAYS: Non e nnnnono__ooun..uuuuuu...unnunn..uoonnnnn.n.n.nnnuunn.,.O.
(Council Member Wishneff was absent).
Kenneth F. Mundy, Director of Fiscal Services, introduced Dr. Richard C.
Patterson, his successor, and advised that Mr. Patterson is a Veteran of the
United States Navy and has a Mathematics Degree from Virginia Military
Institute, a MBA from William and Mary, and a Law Degree from Washington and
Lee; and for the past six years, Mr. Patterson has been the Director of Finance
for the Pulaski County School System.
Mayor Harris expressed well wishes to Mr. Mundy on his soon arriving
retirement, and to Dr. Patterson that the Council looked forward to working
with him on matters involving the City and the School system.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
146
FIRE DEPARTMENToACTS OF ACKNOWLEDGEMENT:
Fitzpatrick announced that the Trinity Methodist Church
today. He commended the Fire.EMS personnel on their
building, and added that the community was truly grateful.
Council Member
caught fire earlier
efforts to save the
I
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
PARKS AND RECREATION.SCHOOLS,YOUTH: Mr. John Graybill, 2443
Tillett Road, S. W., appeared before the Council and inquired about saving the
gymnasiums on the Patrick Henry High School campus. He noted that the gyms
could serve a good purpose in the community, especially for the youth, adding
that a consultant recently stated that additional gym space was needed for the
young people. In closing, he urged the Council to not demolish the gyms,
referencing that various sport coaches are seeking practice venues, and he also
indicated that the gyms could be overseen by the Parks and Recreation
Department and also used for recreation activities.
SCHOOLS.PARKS AND RECREATION: Mr. Dick Kepley, 550 Kepplewood
Road, S. E., appeared before the Council in support of two recreational centers I
to be located on both sides of the City. He called attention to the debt capacity
and urged the Council to consider keeping the gymnasiums at both high
schools in order for the youth to have additional practice facilities for recreation
purposes. He questioned whether the City's need for additional parking for the
Patrick Henry High School Stadium outweighed the need for additional gym
space for youth activities. Mr. Kepley emphasized that since the recreation
clubs and City schools had to share the same facilities, practice times were
limited which caused youngsters and parents to be away from home during
evening hours.
PARKS AND RECREATION.SCHOOLS.YOUTH: Mr. Stuart Barbour, 727
Riverland Road, S. E., appeared before the Council in support of saving the
gymnasiums at both City high schools. Mr. Barbour advised that time was of
the essence, inasmuch as the City owned the high school facilities. He called
attention to a resolution that had been adopted by the Democratic Party in
support of saving the existing gyms for use by the students and the
community. In closing, he urged the Council to take immediate action
regarding the matter.
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147
MISCELLANEOUS: Mr. Robert Gravely, 727 29th Street, N. W., appeared
before the Council and expressed concern with regard to beautification efforts
in the community, etc.
PARKS AND RECREATION'SCHOOLS.YOUTH: With regard to citizen
comments concerning the demolition of the gymnasiums at Patrick Henry High
School, the City Manager advised that staff had evaluated the matter, noting
that if the Council concurred in the request to save the gymnasiums, an
amendment to the rezoning petition filed in connection with the Patrick Henry
campus would be necessary since a certain amount of on.site parking was
needed for the new stadium. She also explained that an amendment to the
zoning ordinance might delay completion of the Stadium, which is scheduled to
be ready for the fall 2007 football season. Council Member Fitzpatrick_
requested information regarding cost for repairs to the gymnasiums and the
number of parking spaces that would be lost if the City decided to retain the
gyms.
CITY MANAGER COMMENTS:
CITY EMPLOYEES - VALLEY VIEW MALL: The City Manager announced that
the Annual Citizens Appreciation Day will be held on May 19, 2007, at Valley
View Mall.
At 3:40 p.m., the Mayor declared the meeting in recess for Closed
Session.
At 5 :20 p.m., the meeting was reconvened, with all Members of the
Council in attendance, except for Council Member Lea, who left during the
Closed Session, Mayor Harris presiding.
COUNCIL: With respect to the Closed Session just concluded, Council
Member Fitzpatrick moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters were identified in
any motion by which any Closed Meeting was convened were heard, discussed
or considered by City Council. The motion was seconded by Council Member
Dowe and adopted by the following vote:
148
AYES: Council Members Fitzpatrick, Mason, Trinkle, Dowe and Mayor I
H arri sn...uunnn.'u.uuu..n__n.uuo..__nn.n...onn.'..nu..unn.'.u000000...'000000__00....0000 5 .
NAYS: N 0 neuunu..nnu__nn..oonn,......u__..nnnuuuo.nunn.u..nnnnUoo..u,uO.
(Council Member Lea and Wishneff were absent.)
VIRGINIA MUNICIPAL LEAGUE-COMMITTEES: The Mayor advised of the
follOWing City of Roanoke nominations to Virginia Municipal League Policy
Committees:
~ Gwendolyn W. Mason. Environmental Quality Policy Committee
~ William M. Hackworth. General Laws
~ Alfred T. Dowe, Jr. . Human Development and Education
~ Beverly T. Fitzpatrick, Jr. - Transportation Policy Committee
~ Jesse A. Hall - Finance
COMMITTEES.SCHOOLS: The Mayor announced that on June 30, 2007,
there will be three vacancies on the Roanoke City School Board due to the
expiration of the three.year terms of office Alvin Nash and Courtney Penn, and
an unexpired term of William H. Lindsey ending June 30, 2008; and pursuant to
advertisements in The Roanoke Times, applications were submitted by: Chris H. I
Craft, Robert R. Craig, Jay E. Foster, Melissa W. Friedman, V. Mignon Chubb.
Hale, Dolores Y. Johns, Vivian Y. Sanchez.Jones, Patrick J. Kenney, Sherman P.
Lea, Jr., Randy L. Leftwich, Mark S. Lucas, Suzanne P. Moore, Bertrand P. Mullen,
Courtney A. Penn, and Court G. Rosen. Public interviews will be conducted on
Thursday, April 26, 2007, commencing at 4:00 p.m., in the Council Chamber.
The following persons were accorded the public interview:
V. Mignon Chubb'Hale
Melissa W. Friedman
Dolores Y. Johns
Patrick J. Kenney
Mark S. Lucas
Suzanne P. Moore
Courtney A. Penn
Court G. Rosen
Vivian Y. Sanchez.Jones
ACTS OF ACKNOWLEDGEMENT.VIRGINIA TECH.DECEASED PERSONS: The
City Clerk and City Manager were instructed to draft a letter addressed to Dr.
Charles W. Steger, President of Virginia Tech, expressing the City's condolences
in connection with the shootings at Virginia Tech, and the City Attorney was
instructed to prepare a resolution of sympathy for adoption by the Council at its
regular meeting scheduled for Monday, May 7, 2007.
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At 5:25 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the City Council
Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr. (arrived late),
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle, Alfred T. Dowe Jr., and
Mayor C. Nelson Harrismnmu.nmmnnmunmuouomummmumnm.mummumu6.
ABSENT: Brian Wishneff.nmnnnmnmmmmnnmmnmmnnmnmmnmmm 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
A moment of silence was observed in remembrance of the tragedy that
had occurred at Virginia Tech earlier today.
I
The Pledge of Allegiance to the Flag of the United States of America was
led by Tiger Cub Scouts, Den 5 of Pack 2.
Mayor Harris expressed appreciation to the Tiger Cub Scouts for their
attendance and participation.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Freeway Partners, LLC, to amend proffered
conditions on the property located at 3550 Ferncliff Avenue, N. W., identified as
Official Tax No. 6450101, that the site will be developed in substantial
conformity with a development plan showing a 55,000 square foot building
and not to exceed 125 parking spaces, with a finished floor elevation of 1,092
feet and certain ingress and egress locations, and limited to certain commercial
and retail uses, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 30, 2007, and Friday, April 6, 2007.
I (See publisher's affidavit on file in the City Clerk's Office.)
150
The Planning Commission submitted a written report recommending that
the request, as set forth in Amended Application No.2, not be approved,
advising that while the retail related uses are appropriate, the development plan
did not take advantage of minimum parking standards that would improve the
design of the site and bring it into compliance with the policies and
recommendations of the Comprehensive Plan and the Peters Creek North
Neighborhood Plan; and the applicant needs to consider incorporating the
following into their development plan:
I
~ Creating a relationship between the building and Ferncliff Avenue or
Ferndale Drive through orientation, setback, and the placement of
parking in appropriate locations, and
~ Scaling back parking by reducing the number of spaces provided to a
number more in keeping with the likely demand for such a use and which
more closely relate to parking minimums and maximums as provided
under the Zoning Ordinance.
In response to the Planning Commission's recommendations at the
February 15, 2007 public hearing, Freeway Partners, LLC, filed an Amended
Application No. 3 on March 20, 2007, to remove a significant number of
parking spaces of which 75 spaces were removed from the proffered site plan I
and the use of a pervious pavement system had been identified for a section of
the remaining parking lot. In addition, the location and orientation of proposed
parking had been modified to de.emphasize the amount of parking located
adjacent to Ferncliff Avenue and Ferndale Drive, N. W.
It was further advised that based on the proffered modifications that
directly addressed staff comments prior to the City Planning Commission public
hearing on February 15, 2007, and additional comments by the Planning
Commission members, it was recommended that City Council approve the
request for amendment of proffered conditions as contained in Amended
Application No.3.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
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(#37742.041607) AN ORDINANCE to amend Section 36.2.100, Code of
the City of Roanoke (1979), as amended, and the Official Zoning Map, City of
Roanoke, Virginia, dated December 5, 2005, as amended, by repealing
Ordinance No. 33658.120197, to the extent that it placed certain conditions on
Official Tax No. 6450101, located at 3550 Ferncliff Avenue, N. W., and placing
new proffers on the subject property; and dispensing with the second reading
of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 320)
Council Member Dowe moved the adoption of Ordinance 37742.041607.
The motion was seconded by Council Member Mason.
Edward A. Natt, Attorney, appeared before the Council in support of his
client, and provided background information regarding the rezoning request.
R. Brian Townsend, Agent to the City Planning Commission, noted that
the original site plan needed to be revised and based on the abovementioned
changes, staff recommended that the amended proffered conditions be
approved.
The Mayor inquired if there were persons who wished to be heard with
regard to the matter; whereupon, the folloWing persons addressed the Council:
Ms. Valerie Garner, 2264 Mattaponi Drive, N. W., appeared before the
Council in opposition of the amended proffers, expressing concern with regard
to the traffic on Ferncliff Avenue and the safety of the students attending
William Fleming High and William Ruffner Middle Schools. She urged the
Council to look beyond the one parcel of land and retailer to the Countryside
Development Plan presented on April 2, 2007, that calls for the opening of the
road from Ferncliff Avenue through the Countryside property to Lewiston
Avenue out to Peters Creek Road, N. W. She inquired if there had been any
traffic impact studies on the new retail or regarding the impact of opening a
through street to Peters Creek Road where additional retail shops were being
planned. She also suggested that a proffered condition be included that would
ban street openings to Peters Creek Road relative to any proposed construction
in the future.
(See copy of statement on file in the City Clerk's Office.)
At this point, Council Member Fitzpatrick entere,d the meeting (7: 15 p.m.)
There being no further speakers, the Mayor declared the public hearing
closed.
1 52
Council Member Dowe inquired about the hours of operation and any I
discussions with the neighborhood organization regarding the project;
whereupon, Mr. Natt responded that the hours of operation will be the typical
retail hours.
Council Member Fitzpatrick reiterated the concerns expressed by Ms.
Garner regarding the impact of traffic on Fe rncl iff Avenue.
There being no further comments by the Council Members, Ordinance
No. 37742.041607 was adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Trinkle, Dowe and Mayor
H arri S.unn..unnn..o...n.n..uhnnnnuu.hn'...uuuo.nn'.nnn.h.n__n"'Uhnnn"UUOOn 5 .
NAYS: Council Member Lea mmm.mmuooummnmmnnmm.mnnmm.m.1.
(Council Member Wishneff was absent).
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, April 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Alan L. Amos, Inc., that four tracts of land located I
on Pocahontas Avenue, N. E., identified as Official Tax Nos. 3042114, 3042115,
3042116 and 3042117, be rezoned from RM.1, Residential Mixed Density
District, to 1,1, Industrial District, for the purpose of constructing a maintenance
shop to serve trucks and heavy equipment used in its business, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, March 30, 2007, and on Friday, April 6, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that
Council approve the request, advising that given the location and topographical
context of the subject properties, the Commission found the application to
rezone the subject property from RM.1 District to R.1 District, with conditions
to be a reasonable request; and while the future land use plan of the
Hollins/Wildwood Area Plan identifies the parcels for residential development,
the application provides proffered conditions sufficient to protect residential
uses to the north from adverse impacts.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Trinkle offered the following ordinance on its first
reading:
(#37743) AN ORDINANCE to amend ~36.2.100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone certain property
within the City, subject to certain conditions proffered by the applicant.
(For full text of ordinance, see Ordinance Book No. 71, page 322.)
Vice.Mayor Trinkle moved the adoption of Ordinance No. 37743. The
motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to be heard
with regard to the rezoning request. There being none, the Mayor declared the
public hearing closed.
Daniel F. Layman, Jr., Attorney, appeared in support of his client.
There being no questions or comments by the Council Members,
Ordinance No. 37743 was placed on its first reading by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
H arri S.noOu__nnnno.u.n_.unu'.nn...nuOo..unnn.nn.uuuunn.n.'nn.n.nu...unnnn,.6.
NAYS: No ne .m..unnu'.nnnUUO.unn...nnnUUOOunn..un..n.__.nn..U.nn...nnO.
(Council Member Wishneff was absent).
(In as much as the dispensing with the second reading by title provIsion was
omitted, Ordinance No. 37743 was placed on its first reading and laid over for
its second and final reading on August 6, 2007.)
BUDGET: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, April 16, 2007, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider a proposal to adjust the
aggregate amount of its Fiscal Year 2006.2007 General Fund budget in the
following respect, in connection with appropriation of funds for its social
service/human service programs, which include General Relief, Fraud Free,
Foster Care, Special Needs Adoption, Purchased Services and Comprehensive
Services Act: General Fund, adopted budget amount. $239,607,000.00, and
recommended increase amount. $3,878,000.00, the matter was before the
body.
1 54
Legal advertisement of the public hearing was published in The Roanoke I
Times on Thursday, AprilS, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending the following
actions:
~ Increase the revenue estimate from the Commonwealth of Virginia, in the
amount of $3,079,280.00 for social services programs and the
Comprehensive Services Act Program.
~ Increase the revenue estimate for sales tax, in the amount of
$400,000.00 and establish a revenue estimate for purchasing card
rebate, in the amount of $90,000.00, to cover a portion of the local share
cost for the Comprehensive Services Act program.
~ Transfer funding in the amount of $41,796.00 from Health Department
Civic Mall Rental and $266,924.00 from Salary Lapse to provide the
remaining local funding for the Comprehensive Services Act Program.
~ Appropriate funding, in the amount of $1,278,000.00 for Social Services
program and $2,600,000.00 for the Comprehensive Services Act as set
forth in an attachment to the City Manager's report under date of I
April 16, 2007.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the folloWing budget ordinance:
(#37744,041607) AN ORDINANCE to appropriate funding from the
Commonwealth and from local revenues to the Department of Social Services
and Comprehensive Services Act, amending and reordaining certain sections of
the 2006.2007 General Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
Council Member Dowe moved adoption of Budget Ordinance No. 37744.
041607. The motion was seconded by Vice.Mayor Trinkle.
The Mayor inquired if there persons wishing to speak with regard to the
proposal. There being none, the Mayor declared the public hearing closed.
There being no questions or comments by the Council Members, Budget
Ordinance No. 37744.041607 was adopted by the following vote:
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AYES: Council Members Fitzpatrick, Lea, Mason, Trinkle, Dowe and Mayor
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NAYS: None ounn.nnn.nn.nunnn'.n__un.nnn.nnnu.unnu.nnnn__unun.nnO.
(Council Member Wishneff was absent).
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. Matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
COUNTRYSIDE ESTATES: Michael Higgins, member of the
Communications Committee of the Countryside Neighborhood Alliance,
appeared before the Council and expressed concern regarding the Concept Plan
for the Countryside Estates. He emphasized that the position of the committee
had not changed, that destroying the golf course is not the best course of
action for the City and the citizens. In closing, he suggested that the City
conduct a study to determine whether a municipal golf cours"e is a feasible idea
or to dismiss the idea entirely.
I (See copy of statement on file in the City Clerk's Office.)
COUNTRYSIDE ESTATES: Ms. Valerie Garner, 2264 Mattaponi Drive, N. W.,
appeared before the Council and expressed concern with regard to the Concept
Plan. She noted that the Plan was unacceptable, and it contained features that
would hurt every homeowner in the area.
(See copy of statement on file in the City Clerk's Office.)
PARKS AND RECREATION (MILL MOUNTAIN): Ms. Nancy A. Maurelli, 3306
Dogwood Hill Road, N. E., appeared before the Council to urge the Council to
find another place for tourist attractions instead of on Mill Mountain.
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PARKS AND RECREATION (MILL MOUNTAIN): Gail Burruss, 2519 Creston
Avenue, S. W., appeared before the Council and questioned the expeditious
process regarding a proposal for commercial development on Mill Mountain,
without any citizen input. She stated that the City had invested time and effort
in the development of the 2001.2020 Comprehensive Plan and amendments to
the Plan in 2006, which reflected the citizens' sentiment to protect Mill
Mountain from the proposed development. In closing, she asked that all
discussion regarding any development on Mill Mountain be dismissed.
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NEIGHBORHOOD ORGANIZATIONS (MILLER COURT): Mr. Daniel M. Hale,
Jr., 4425 Oleva Street, N. W., appeared before the Council and extended an
invitation to the Council and City officials to attend a neighborhood meeting in
Miller Court.
COUNTRYSIDE ESTATES.PARKS AND RECREATION (MILL MOUNTAIN): The
City Manager provided a status report regarding the proposed development on
Mill Mountain. She advised that Request for Proposals (RFP) regarding a
development of an inn and/or restaurant will be posted for 90 days in order to
provide an opportunity for the City to determine if there is an interest from
developers; and assuming that the City receives positive responses, the Council
will thereafter review the proposals and thereafter select one for an interview.
She further advised that subject to the Council's decision, a series of meetings
would be scheduled, including a public hearing to receive citizen input.
With regard to the Countryside Estates Project, the City Manager
reiterated that since Countryside Neighborhood Alliance was eager to review
the developer's plans for Countryside, a meeting was' scheduled for the
community to voice their opinions, and based upon discussions, it was
determined that the community did not want to change the golf course at all,
which was not the input the City was seeking.
Regarding Ms. Garner's comment about the proposed exchange of land
between the Roanoke Regional Airport Commission and the City, Ms. Burcham
emphasized that currently no action has been taken, however, discussions with
the Airport personnel was ongoing to delineate the amount of acreage to be
exchanged. In closing, Ms. Burcham indicated that even though the community
and the developer desired a golf course, unfortunately, the golf course would
not include 18 holes.
There being no further business, the Mayor declared the Council Meeting
in recess until 4:00 p.m., on Thursday, April 26, 2007, for the purpose of
conducting public interviews to fill the three upcoming vacancies on the
Roanoke City School Board; and public hearings on the proposed 2008 Fiscal
Year Budget for the City of Roanoke and real estate property tax rate at
7:00 p.m., or as soon thereafter as the matters may be heard, in the Council
Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
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The regular meeting of the Roanoke City Council, which was called to
order on Monday, April 16, 2007, at 2:00 p.m., reconvened on Thursday,
April 26, 2007, at 4:00 p.m., in the City Council Chamber, Room 450, fourth
floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor
C. Nelson Harris presiding for the purpose of conducting public interviews to fill
three vacancies on the Roanoke City School Board; and at 7:00 p.m., conduct a
public hearing on the HUD Funding Budget, proposed 2007.2008 Fiscal Year
Budget for the City of Roanoke, and real estate property tax rate.
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle and Mayor C. Nelson
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ABSENT: Council Member Brian J. WishneffnmmnmmmmnmmumOonm.1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
The invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
SCHOOLS: The Mayor advised that on June 30, 2007, the three year
terms of office of Alvin Nash and Courtney Penn as Trustees of the Roanoke
City School Board will expire; and there is a vacancy to fill the unexpired term
of William H. Lindsey, commencing July 1, 2007; and the purpose of the
reconvened meeting is to interview nine candidates for the three positions on
the Roanoke City School Board for terms of office commencing July 1, 2007 and
ending June 30, 2010; and the unexpired term of William H. Lindsey ending
June 30, 2008.
He further advised that past actions of the Council to comply with the
School Board selection process include:
Advertisements were placed in The Roanoke Times and in The Roanoke
Tribune inviting applications for the vacancies. Eight applications were received
in the City Clerk's Office prior to the 5:00 p.m. deadline on Friday, March 9,
2007. The deadline was extended until March 30, 2007, whereby one additional
application was received. One application was withdrawn.
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At the regular meeting held on Monday, April 2, William H. Lindsey,
School Board Trustee, submitted his resignation effective July 1, 2007, and
advertisements were placed in The Roanoke Times and in The Roanoke Tribune
inviting applications to fill unexpired term ending June 30, 2008. Six
applications were received in the City Clerk's Office prior to the 5 :00 p.m.
deadline on Wednesday, April 11 2007.
On April 2, 2007, and April 16, 2007 at Council's 2:00 p.m. meetings, all
applications were reviewed and considered.
At the regular meeting of City Council on Monday, April 16, 2001, at
2:00 p.m., Council voted to interview V. Mignon Chubb.Hale, Melissa W.
Friedman, Dolores Y. Johns, Vivian Y. Sanchez'Jones, Patrick J. Kenney, Mark S.
Lucas, Suzanne P. Moore, Courtney A. Penn, and Court G. Rosen, for the three
vacancies. It was noted that each candidate would be interviewed separately,
out of the presence and hearing of the other candidates.
The Mayor announced that each interview would consist of approximately
20 minutes; after each interview has been completed, the candidate may leave
the Council Chamber inasmuch as no action would be taken by the Council, and
all interviews would be taped by RVTV Channel 3 to be replayed on Friday,
April 27 at 7:00 p.m., and Sunday, April 29 at 4:00 p.m.
In conclusion, the Mayor advised that at the regular meeting of Council
on Monday, May 21,2007, at 2:00 p.m., or as soon thereafter the matter may
be heard, Council will hold an election to fill the three vacancies on the Roanoke
City School Board as abovementioned. He noted the folloWing questions that
were forwarded to the candidates in advance:
Servinq as a School Board Member
1. Describe the steps and action you will take to gain first hand
knowledge about the Roanoke City Public School System.
2. What are three actions you will do as a member of the
Roanoke City School Board to support illl of our schools?
3. If selected to serve on the School Board, what are the issues
you feel most passionate about? .
4. As a school board member how would you describe and
handle the relationship between the school board and school
administration and between the school board and City Council?
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Council Relations
1. What are the challenges facing Roanoke City Schools? How
do you plan to work with the Board and City Council to address
those challenges?
Manaqement of the Superintendent
1. What is your opinion of the job performance of the
Superintendent? If appointed, would you support- retaining him as
the leader of Roanoke City Public Schools?
2. What is the most important measure of a Superintendent?
Which is more important as an indicator of successful performance,
in your mind: test scores or employee morale?
Communitv Relations
I. How can we improve graduation rates in Roanoke City
Schools?
2. With immigration increasing throughout the country and in
our city, what is your view on diversity and how the Roanoke City
Public Schools system should address it?
3. As a School Board member, how would you be an
ambassador of our school system to our community on a daily
basis?
Operations
I. Identify five things you think the Roanoke City Public School
System does well and explain your answer.
2. There are better ways for the Roanoke City Schools and the
City of Roanoke to work together on issues ranging from
transportation, human resources, medical benefits that would allow
significant savings to our overall costs. If that can be shown, how
do you feel about combining functions and using those new funds
to execute new and better programs in the schools?
The Mayor further advised that the Council will hold a public hearing on
Monday, May 7, 2007, at 2:00 p.m., or as soon thereafter as the matter may be
heard in the City Council Chamber to receive the views of citizens regard School
Board applicants.
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THE FIRST PERSON TO BE INTERVIEWED WAS COURT ROSEN
Mr. Rosen advised that he was relatively new to the area. He moved to
Roanoke approximately two years ago with his wife Brooke. He does not have
children in the Roanoke City Public Schools; however, he does not think this
should disqualify him from becoming a School Board Trustee. He contended
that he has a vested interest in the long.term future of Roanoke City Schools
whenever he and his wife do decide to have children. In order to respond to the
Council's questions, he has done a significant amount of research, spent a
significant amount of time with former and present teachers, as well as past
and present administrators. The following is his assessment and vision for the
future of Roanoke City Schools:
Servinq as a School Board Member
The past several weeks he visited Westside Elementary, Crystal Spring
Elementary, and Lincoln Terrace Elementary, he spent time with teachers,
students, staff and principals. During said visits he asked their opinions
regarding what the schools did well, what could be done better, and how could
they build on these experiences to make the school system the best for the
kids. Because he is self.employed, his schedule is flexible which will afford him
the time to visit the schools on a continuing basis. During discussions at the
schools, communication seems to be the key word that everyone kept bringing
up. More communication is needed between staff, administrators, the School
Board and the Central Office. As a School Board Member, he will continue to
reach out to the schools, stay in direct and constant communication with all of
the various schools 00 elementary, middle and high school, work to provide
teachers with the tools necessary to educate our kids, and work to provide
teachers with a welcoming environment. It is important to have satisfied,
happy administrators who want to live in Roanoke, work hard and who are not
constantly looking for the next best job. Making teachers and staff feel like
their voices are heard is also important. One comment from teachers was, "I
don't feel like people are listening to me." It is imperative to continue with a
foundation that offers sound, up.to.date facilities that provide the best
environment, resources and tools. Programs for children with learning
disabilities and special needs must be continued in the schools. Schools need
to avoid mainstreaming kids that should not be mainstreamed. In terms of the
School Board and the School Administration, we always need to be cooperative,
always need to have an open line of communication and direct dialogue, need
to be respectful to administrators, but also letting them know what the Council
and School Board expectations are; and need to meet regularly in order to
continue discussing ongoing needs. Another complaint was "I want to be able
to see administrators in the Central Office more often, just to let them know
where my school stands." Relative to the School Board and City Council, we
need to continue to work together, look at issues as they arise, reach a
conclusion, and move forward.
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Council Relations
He has limited knowledge regarding Council meetings and meetings of the
School Board, however, he is aware that teacher retention is a big problem; and
the school system has a low graduation rate that will not increase if it continues
to lose teachers to other school systems. Teachers are the front line for the
students, and if the Roanoke City schools cannot retain them, how will they
ever educate our children to their fullest potential. Compensation and
evaluation for teachers come in various ways, not just money. Somehow the
School administration needs to find ways to satisfy the current teachers. But
most important, the school system must be candid and honest with its
teachers. Infrastructure improvements are important. As in his job, he must
comply with state and local regulations, similar to what the schools have to do
with Standards of Learning and No Child Left Behind mandates.
Manaqement of the Superintendent
He could not accurately nor fairly access the Superintendent's job because he
was not privy to any information. However, whoever was leading the schools,
needed to want to live in Roanoke and want to be a part of the Roanoke City
Public School system. A good Superintendent is one who cannot only manage a
larger school system, but also lead and inspire administrators and teachers to
stay in the school system to teach students as best as they can. In terms of test
score and employee moral, test scores were most important, however, it defies
logic to believe employee morale did not affect the success of students relative
to standardized test scores. In fact, the greatest way to maximize test scores is
to increase employee morale. Nonetheless, it is impossible to achieve test
scores without teachers who are happy, ready to teach, and excited to come to
work.
Community Relations
First and foremost, in terms of graduation rates, the graduation rate in Roanoke
City is abysmal and unacceptable. The fact is 43% of our students are not
graduating from Roanoke schools. One possible solution is additional
mentoring programs. Students at the Governor's School and those in the
Honors Program have that privilege. Perhaps, part of said privilege is to require
that they mentor a younger student who may be considered at.risk, who may
not be getting parental guidance, but is being pushed forward in education.
Schools need to focus on the at,risk kids more. Need to incorporate additional
programs that will encourage their educational aspirations. Need to embrace
diversity. If elected to the School Board, he will continue to talk to people on a
daily basis. Aware that many Council Members are accessible to their
constituents. Knows it is not a 9 u 5 job, but will welcome parents calling to
share their concerns and their experiences. Can be a better Trustee if he knows
first hand what parents are dealing with on a daily basis. He will continue to
schedule regular appointments at the schools, every two days, monthly. More
importantly, parents and teachers will know he is available day or night. Since
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coming to Roanoke, he has met several people, some significantly older, some I
his age, and some with small children. Several residents are products of
Roanoke City Schools. They are prosperous and appear to be successful. The
teachers hired in the schools are well qualified. Many of the facilities are great.
He recognizes there are a couple of big projects ongoing currently to retrofit
the two high schools and to renovate the stadiums. Roanoke does a great job
of getting parents involved and he understands some schools have less
parental involvement, but overall the schools' are making an effort to get
parents involved in activities during and after school.
In closing, he reiterated the following: He relocated to Roanoke from
northwest Pennsylvania. Brings a new fresh prospective to Roanoke having
been a product of out of state public schools and seeing some of the good
things that those schools did. Believes it is helpful to have someone his age
and with his level of education involved in the City school system. Has
experience in government from working in Washington, DC. He is a very
efficient problem solver and a motivator. His business is also relationship
driven - dealing with teachers and administrators would be similar. His
background in construction will be extraordinarily beneficial. Dealing with
contractors on a daily basis for profit and he looks out for the daily budget. It
will be propitious to have someone on the School Board who is able to look at
the budget, look at what the contractors' are submitting, and be able to analyze I
the most cost effective method to get the most bang for a buck. The most
important aspect and the biggest reason he wants to serve as a Trustee is
dedication. He is dedicated to the schools and to the City for the long term.
He will put tremendous effort into being on the School Board. He will be
invested in the schools, along with his wife and future family for a long time.
THE SECOND PERSON TO BE INTERVIEWED WAS COURTNEY PENN
Mr. Penn expressed appreciation to the Council for the confidence shown
to him the past three years as a Trustee of Roanoke City Public Schools. The
years have been both humbling and rewarding experiences. He takes his oath
extremely seriously and has done his best to assist the division in meeting its
potential. During his tenure, he has done his best to be prepared, to be
present, and to be open minded. He has missed only one regular board
meeting and two to three school workshops. He is committed to the success of
this district, not only because of his legal responsibilities as Trustee, but
because of his moral and personal responsibility to the community that
nurtured him, and moreover, as a father of three children, two of which are in
Roanoke City Public Schools. .
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Servinq as a School Board Member
During his tenure on the Board, he has enjoyed numerous school visits,
community meetings and school programs to assist him in gaining first hand
knowledge on how the system worked. Possibly the most rewarding and
informative interactions with school personnel have occurred when he has been
stopped in the Wal.Mart parking lot, in the mall, or sitting next to a parent at a
football or basketball game. Every case, he gained valuable information even
when the contact was sort out of rumor or innuendo. He learned a valuable
lesson about communication and how important it is to be available and visible
in the community to address these concerns. He is excited to see the plans
take shape to continue over.site and valuable function for the Board. To be the
most effective, it is imperative that the Board works together, not as individual
members with separate agendas, but together to focus on a clear set of
priorities for the district. The Board has insured that the leadership be data
driven, responsible, knowledgeable and permitted to the success of the district.
His actions will remain in line with the following three priorities:
1) attempting to ensure that the division meets or exceeds its performance
targets as measured by the implementation of the school's strategic plan as
measured by the Superintendent's performance goals or measured by the
district performance goals; 2) ensuring that it is effective and efficient using the
resources and facilities in the most appropriate manners through review of its
infrastructure, shared city/school support services, and advocating for the
revisiting of the age.old funding formulas; and 3) And advocating for full and
adequate funding for Roanoke City Public Schools.
If elected to serve on the School Board, he does have other issues that he is
passionate about, however, he is most passionate about finding resources to
address the overwhelming issues facing African American boys, which is
keeping them out of the American educational employment mainstream. As a
Board Member, he described the relationship between the School Board and the
Administration as challenging at times; but definitely headed in the right
direction. It's important that the administration administer the board's vision,
which is often called, "operating above the line", meaning that directing the
staff and implementing the strategic plan is in the hands of the professionals
who know best.
He has been pleased with the open relationship with the School Board, and the
relationship the Board has enjoyed with the Members of Council. He
recognized that the School Board has its own roles and responsibilities as
prescribed by the State Constitution, by the Virginia State Code and by
administrative policies. The State's particular model of an appointed School
Board allows it the freedom of studying each issue presented and making
decisions, largely, free from the influence of electoral politics.
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Council Relations
The three major challenges that he sees facing the division:
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· Meeting the academic performance measures in light of the
increasingly disadvantaged student bodies that the schools have.
Realize all students can learn, and that all students can succeed in
our system, fostering success with students with great personal
challenges often require additional measures or other costly
interventions.
· Align the district's resources with its infrastructure and support.
The'City has a very extensive infrastructure for a division its size.
21 elementary schools is extensive. Extensive transportation cost
due to attendant zones that were intended to add diversity to
schools that are no longer doing well; and transportation continue
to cost hundreds of thousands, if not millions of dollars a year.
· How do you maintain focus on what matters most. It is easy to get
off track and easy to find initiatives and efforts that seem
interesting. Often times you cannot find the promise of the return I
on that investment, have limited resources and must move as such
and must be careful how time and energy is used in future
initiatives.
Manaqement of the Superintendent
As a current Board Member, it is inappropriate for him to comment on
personnel matters. However, the most important measure of a Superintendent
is simple, does he or she meet the performance targets set by the Board and
measured by the Strategic Plan the Superintendent's performance measures and
the district's plans. These measures provide concrete benchmarks that are not
arbitrary. There are expectations that he has of any leader that are more
subjective. For example, leadership must be inclusive, focused and empowering
to those around it, but the "official" Superintendent measures for members of
School Board can only be ones that are carefully articulated and thereafter
measured. In response to whether moral is more important than achievement,
we have good morale and we must have strong achievement. Both must be
maintained and that is not optional.
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Communitv Relations
In lieu of focusing on graduation rates, it is more prudent to focus on success
rates. Graduation is simply the combination of many smaller often less
celebrated successes. For example, these smaller successes involve insuring
that children enter kindergarten ready to learn. These smaller successes
involve keeping students reading on or above grade level. These smaller
successes involve helping students remain age and grade appropriate by
providing the resources for them to successfully complete the requirements of
each elementary and middle school grade level. These successes involve
insuring that summer school options are available to high school members that
may need a little bit extra time or may be behind in some way. However, in
reality graduation is the combination of the entire community's investment in
its children, and not Simply the school's success or failure with individual
students. With regard to diversity, in science, the most healthy eco systems are
the ones that are the most diverse. Likewise the diversity in the Roanoke City
Public Schools comprises the most unique aspect of our division in which he is,
and he hopes that everyone are very well proud of. This provides such a
wonderfully rich and learning environment. Unfortunately, outside of the
school walls, our community continues to struggle with race and he personally
believes that many community leaders have given up. As adults, we use to set
better examples in this community regarding race relations by conferences and
community relation workshops that were sponsored. Unfortunately, we have
lost a lot of our stomach for this open and honest dialogue, and he can see that
relating to our children and our buildings. It is important that a School Board
member serve as a conduit for the community to understand both the
challenges of the district and solutions that are being proposed. This is
especially true when controversial issues are raised. His experience has been
when members of the community understand the whole picture they generally
feel comfortable with the decision that was made. At times, they may disagree
with the assumptions that are part of the decision, but they respect the analysis
that was done. As a liaison to the community, it is our responsibility to meet
with civic and school groups to avail us of suggestions on approving our
district. Personally he reads every piece of mail and e.mail correspondence
,that he receives. He cannot always respond to each contact, but he respects
the time that others have taken to correspond with him, and he respects their
contribution to improve our district.
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Operations
There are things that Roanoke City Schools do extremely well: The diversity of
the courses and programs options that are available. The high schools offer
over 60 electives. We have strong gifted programs such as IB, The Center for
Humanity, CITY School, Governor School and others, AB courses and specialty
schools. Great building leaders that we've hired nurtured and retained. These
principles are the main reason that we've seen some of the success and growth
that we have enjoyed over the last three years. Roanoke City Public Schools
also go the extra mile to attempt to retain students even when personal self.
destructive tendencies continue. Utilize this urban community as well as any
one else, and children are so special in Roanoke City Public Schools as you
know many of our children have challenges, but there are many success stories.
Many of these success stories come from children and families that have beat
tremendous odds in order to succeed. Humbled by this type of fortitude and
feels blessed to have been a witness to this tremendous accomplishment.
Lastly, he thanked City Council for this opportunity. He believes that his
reappointment provides much needed experience and familiarity with the issues
that are facing the district and challenges that will undoubtedly lie ahead. He is
committed to continuing to do his best on behalf of the children, parents and
students of Roanoke City Public Schools.
THE THIRD PERSON TO BE INTERVIEWED WAS DOLORES Y. IOHNS
Ms. Johns advised that she is a retired City School Administrator with 40+
years experience in the educational arena of which 22 years were completed in
the Roanoke City School System. Her presentation involves three components:
1) Who she is, 2) Responses to Council's questions and 3) In conclusion, why
she feels she would make an effective School Board Member. Her education
and training includes a Bachelors of Science Degree from Virginia State
University, Master of Science from Virginia Commonwealth University, and
Doctorate of Education from Virginia Tech University, and she is a Licensed
Professional Counselor awarded from the Virginia Board of Behavioral Science.
Her professional experiences in the educational area involve teaching, training,
and supervision in preschool through high school, community college and the
Virginia Tech University. In addition, she has had the honor and privilege of
working for two city district superintendents and one county superintendent.
Her educational career has been one of passion and dedication to the
enhancement of quality education for our children and their development.
Responded to the following questions by emphasizing the themes of
communication, teamwork, and involvement of the system's stakeholders.
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Servinq as a School Board Member
To institute steps and actions to gain first hand knowledge about the Roanoke
City Public School System she will:
. Communicate with the Superintendent and staff regarding programs
in operation.
. Conduct on.site observations.
. Pursue personal interactions with district stakeholders (principals,
teachers, students, parents, citizens).
. Utilize district website and printed information.
. Develop a working relationship with other school board members.
. Understand the budget and the budget process to ensure that our
school district is adequately funded.
(These are just some examples of actions to secure first hand
knowledge)
Actions to support all of our schools include:
. Working with City Council and the school board in maintaining
fiduciary responsibility.
. Pursuing adequate funding and making wise decisions in supporting
expenditures. This is to ensure quality education, sufficient
resources, and safe and secure environments in schools.
. Approving personnel decisions and programs that impact the greatest
needs.
. Where applicable, hiring and/or firing Superintendent(s) to ensure the
best leadership.
Most passionate issues include:
. Positive communication between all stakeholders in the educational
system.
. Positive relationships between School Board and City Council.
. Adequate funding to ensure necessary Human Resources and
materials to support best practices in education.
. More public awareness of the district's accomplishments to build pride in
our community.
The relationship between the school board, school administration, and City
Council should be based on respect and understanding of the importance of the
perspective roles of each entity. A cooperative and collaborative approach
should always be maintained. '
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Council Relations
Some key challenges facing Roanoke Schools are:
. Significant gaps in basic academic education
. Increased diversified population
. Low graduation rates
. Inadequate funding for basic instructional materials and special needs
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She will work with the Board and City Council to address these challenges
through open communication; and encourage more collaborative planning
between City Council, the Roanoke City School Board and City Administration.
Manaqement of the Superintendent
She feels that it's inappropriate to express her personal opinion of the job
performance of the Superintendent because she has not had a supervisory
affiliation with him. Consequently, once appointed, and she gains knowledge
of the current situation, she will make an informed decision about his retention.
The most important measurement of a Superintendent is his ability:
· to manage, lead, and build relationships;
· to effectively communicate goals and objectives of the school
district; and
· to implement strategic plans so that the community knows where it I
is going and how to get there.
The successful performance of a Superintendent cannot, in her OpiniOn, be
narrowed to an either/or indicator. Improved employee morale will lead to
greater achievement in test scores.
Communitv Relations
To improve graduation rates we must:
· Involve all levels of the school system and the community.
· Provide more attention to the needs of our diverse populations in
the system.
· Determine the issues that impact the retention of the 9th graders.
· Identify and enhance intervention programs for struggling students
at all school levels.
· Assist students who lack ability to read with comprehension and
study skills,
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. Complete studies of interventions or alternative programs that have
already been initiated to determine the ones that are most
successful. Those programs deemed successful should be
continued and expanded (e.g. Adolescent Uplift; and Intervention
Specialist).
. Increase parents' knowledge of available programs to encourage
student participation.
Diversity allows the RCPS to experience other cultures on a firsthand basis.
There are challenges to meet the needs that will impact the budget. Therefore,
we need to:
. Seek teachers who have experience with the culture and language.
. Investigate best practices from other localities on meeting students'
needs (e.g. Northern Virginia and Maryland).
. Increase partnerships with community resources.
. Seek understanding of cultural practices and help students and
families get involved in the community (provide parent workshops,
share community events, and embrace differences).
To be an ambassador of our school system to our community on a daily basis,
she would:
. Visit schools, prepare for and attend school board meetings
. Attend city council meetings, and neighborhood meetings
. Interact with citizens, and
. Get involved with other civic organizations across the
community.
Operations
Five things Roanoke City Public School system does well are:
· Provide skilled teaching staff (improved test scores in spite of
challenges; many with National Board certification and advanced
degrees),
· Provide programs such as International Baccalaureate Program,
Governor's school, CITY school, and the Uplift Program,
· Offer after school programs (21 st Century Grant programs),
· Develop partnerships with city agencies that serve youth, and
. Encourage PTA participation
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Combining some functions of Roanoke City Public School system with the City
and using those new funds to execute new and better programs in the schools
can be a positive avenue to allow savings to our overall costs. However, she
would caution that we assure that this step does not erode the ability of the
school system to make necessary decisions.
In conclusion, as an example of teamwork and cooperation, during her tenure
as Roanoke's Director of the Title I programs, the successful achievement of
national awards of excellence was the result of school principals, dedicated
teachers, staff, students, parents and school board members working together.
To paraphrase Oprah Winfrey's "What I know for Sure" column.... There is no
greater calling than to serve our City whether on the City Council, the School
Board, or being an ambassador for our children in the community at large. Dr.
Johns stated that she does not claim to be a "knight in shining armor" who can
come and eradicate all of the ills in our school system, what she knows for sure
she is willing to try.
THE FOURTH PERSON TO BE INTERVIEWED WAS V. MIGNON CHUBB.HALE
Ms. Chubb.Hale stated that she has lived in Roanoke all her life and she
loves Roanoke and working with young people.
Servinq as a School Board Member
The steps and actions she will take to gain first hand knowledge about the
Roanoke City School System: talk with the Superintendent of Schools, Chairman
of the Roanoke City School Board and other members; and visit and talk with all
school staff, make an activity at each school and attend PSTA meetings. Issues
she is most passionate about are: a dress code for teachers. they are the "Role
Models" for our students in the classroom, "Parent Involvement" in our schools,
and students should be held accountable for their actions.respect for authority
must prevail. The relationship with our School Board and the Administration is
open communication with the staff. The School Board and City Council should
work together as a team to accomplish important issues about our school
system.
Council Relations
The challenges facing our division are: the loss of experience teachers, drop out
rate, discipline problems, and immigrants. She would be a member of the team
working to improve these issues.
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Manaqement of the Superintendent
The only thing she knows about the superintendent is what she has read in the
newspaper. However, if appointed to the School Board, she would be able to
talk with the members of the School Board about his job performance. The
most important measure of a superintendent is student performance. What you
can do to work with our young people. However, your employee morale is
crucial to get the best job done.
Community Relations
The graduation rates in Roanoke City Schools can be improved by the transition
from middle school to high school. Teachers, guidance counselors and parents
should work together to achieve this. With immigration increasing in our
school division, more ELL classes, and bilingual teachers are needed.
Ambassador.by attending programs in our schools and being involved in the
community and that she is. She is so concerned about our young people; she
loves them, but they are fighting her sometimes because they have lost so
much. She really thinks everyone is to blame because we have not done what
we were supposed to do as a community, as a school, and of course she cannot
leave out parents.
Operations
The five things she thinks the Roanoke City School System does well:
. The City School
. Rotech program for students who are not going to college. They
will be able to have a trade.
. IB .International Baccalaureate for student with a 3.3 average or
above.
. Plato programs at some elementary school for accelerated students
. The teaching staff at the Roanoke Valley Governor School of Math &
Science (for above average students).
She thinks the teachers, parents and students are important. In the school
system no one is really needed except for teachers and students. They are
crucial. We have to do everything we can to support them. The City of Roanoke
and the Roanoke City Schools should combine resources to save monies to
implement programs for our students and to save tax dollars for other
community needs.
In closing, she appreciated the opportunity to be present.
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THE FIFTH PERSON TO BE INTERVIEWED WAS MARK LUCAS
Mr. Lucas expressed appreciation for the opportunity to be interviewed.
Due to time limitations, he addressed each question in a summary format.
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Backqround Information
· Wife Wendy of 19 years. Daughters Claiborne - 13 and Calleigh - 10.
Both attend Roanoke City Public Schools.
· Virginia Tech - B.A. - Business.Marketing, Public Relations, 1986
· Xerox - 11 years (1986.1997)
· 1992 - Lucas Therapies, 40 employees, largest independent out.
patient physical therapy practice in Virginia.
· 1997 - founded ProVox Technologies, Mark Warner initial invested
partner, 80 employees, won Microsoft's Emerging Technologies
Product of Year Award in 2001. Left in 2002.
· 2003 - founded Con Brio Systems with Carilion Biomedical Institute.
· 2003 - Five Guys Burgers and Fries, 25 unit franchises, 140
employees, seven stores in Virginia and North Carolina.
· Lecture at Virginia Tech in the Pamplin College of Business quarterly.,
Servinq as a School Board Member
· Board experience - diversity is important. I
· Diversity of skills also very important and makes for a successful
Board of Directors.
· Both daughters attend Roanoke City Public Schools.
· $138 million budget. This is no small business, particularly since it
pertans to our most valued asset - our kids.
· Three actions that would benefit all schools:
. Uniforms
. Current code allows a school to adopt uniform policy with
majority in favor
. Research - higher test scores, less violence
. Explore text case
Peer pressure is a strong influence in our schools and is a source of division in
many cases. One's attire is certainly a strong component of this peer pressure
as he has witnessed with his own daughters. School uniforms would eliminate
this component of peer pressure and allow students to be more focused on
their academic endeavors with the reduced distraction. He has spoken to
students and parents of Roanoke Catholic School, and both love the uniform
rule. They also said it gives them a sense of unity and belonging. This may not
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be appropriate for Roanoke City Public Schools, but he would like to establish a
test school in the schools to evaluate this concept. Next two actions pertain
more to his background:
.
Businesses and organizations are lulled to sleep living by the
status quo
Either up or down - never steady
Easy to manage from a P & L and neglect the balance sheet -
"For the accountants'
Balance sheet adjustments can make the largest impact
Utilization of assets
Redundancy
Huff Lane - Valley View
Round Hill
Preston Park (K.2)
Oakland Intermediate (3.5)
.
.
.
.
.
.
.
.
.
He completely understands the political implications of merging or combining
schools. There is obviously a financial reason to take such action, which he
discussed during the interview, but there are many positive results that could
evolve as well. When a student only spends three years at a school, they really
do not have a chance to establish a bond with that school. He experienced this
personally as a child. In contrast, if they can spend six years at a school, there
would be a much stronger allegiance to that school and a greater pride. He
oldest daughter was at Crystal Spring Elementary for six years and still returns
in the spring to participate in "Fun Day" and to see her former teachers. It is
difficult to achieve such a bond with such a limited stay at one school.
. From P & L - 60 - 80% of expense is in payroll
. Principals, staff, insurance, building and grounds maintenance,
human resources and public relations
. Combine or merge - liquid real estate asset created
. $3 million sale of property or lease
. $138 million budget is a two percent net effect
There is a clear financial upside to merging these schools. Population centers
change over the decades and because a school has been in place for 30 years,
doesn't mean it should always be in place. A closed minded approach to this
issue will, and apparently already has created an inefficient situation and a
utilization rate far below standard.
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. Core competency
· Companies who stray often get burned
· Xerox - insurance, financial services
· Lucas Therapies - home health, nursing homes
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· Roanoke City Public Schools - education business
· Why are we in the busing business?
. Depreciable asset
. Maintenance and repair
. Insurance
. Liability
. Fuel
. Drivers and substitutes
· Management
. Outsource
· Core Competency evaluation and look for areas of outsource
100 percent of the $138 million budget should be focused on the absolute
finest education that we can provide to our students in grades K.12. This is the
core competency of Roanoke City Public Schools. The acquisition and
maintenance of a fleet of buses is just an example of the deviation from this I
core competency and again, may be something over which we have no control
or alternative. However, he would ask the question of any asset, function or
activity of Roanoke City Public Schools. Is this part of our core competency and
does it enhance the education of our students?
Test scores versus employee morale. Which is more important?
. Mutually exclusive concepts
. Test scores
· Product of system, teachers, home life, methods and parental
involvement
· Parental involvement - public/private partnership, PTO for good or
improved grades
Parental involvement is paramount and he would use every ounce of creative
energy that he has to find a way to increase parental involvement. The fee
charged by the California school system for truancy that he offered as an
example is a clear indication that test scores and student achievement is
influenced by school attendance. Parents can control this and should be held
accountable. In a public/private partnership, parents of students who improve
their grades could earn paid time off from participating employers. Again, I
when he was CEO of ProVox, he lost key executive prospects because they
viewed our schools as subpar to their own. This doesn't have to happen.
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Roanoke has too many good things to offer to be pulled down by a single issue.
. Employee morale
. Low morale - 95 percent poor communication
. Employees: tell me what to do, how evaluated and regular
feedback on how I am doing.
Proper communication lines and implement'ation of a communication protocol
are the most important drivers of employee morale. A sense of appreciation
will be the result.
Manaqement of the Superintendent
Could he fire the Superintendent? Yes, unfortunately he has fired an employee
before.
Operations
Better ways for Roanoke City Public Schools and City Council to work together
to save overall costs by combining functions. He completely agrees with this.
Outsourcing, as mentioned earlier, if you have an asset, function or component
of some organization that is running 70 percent of utilization that leaves 30
percent out there that is being wasted. He thinks partnerships would be a
prudent thing to do. Efficiencies are always granted by sharing; and its very
rare to be at 100 percent utilization. He has real world experience in combining
functions to gain efficiencies and improving overall performance. He would
hope to use this experience to benefit both Roanoke City Public Schools and the
City of Roanoke through a productive relationship with City Council.
In conclusion, his angle is obviously entrepreneurial and business related.
He hopes that will be a needed component. Out of the box thinking is such an
old cliche, but there is a lot of truth to it. Generally, entrepreneurs are creative,
and so creativity breeds innovation, which causes change. Those are the things
needed to make some positive improvements and pick up efficiencies.
THE SIXTH PERSON TO BE INTERVIEWED WAS VIVIAN SANCHEZ.IONES
Ms. Jones responded to the questions as set forth:
Servinq as a School Board Member
The steps she would take to gain first hand knowledge about the Roanoke City
Public School System in her capacity as a School Board Member would be as
follows:
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She would obtain data from the Virginia Department of Education, such as:
. The Superintendent's annual report, which includes graduation and
drop out rates, discipline report, school report card, accreditation
status, Adequate Yearly Progress by subgroups: African American,
Caucasian, Hispanic, limited English proficiency and special education.
. Individual school reports: individual school reports identify strengths
and weaknesses of each individual school. Data on tests scores,
attendance, accreditations, and subgroup information are provided in
such reports.
. Gifted reports: these reports identify the numbers of students
receiving services by ethnicity and grade as well as by area of
giftedness such as: visual and performing arts, technology, practical
arts, civic academic aptitude, and general intellectual aptitude.
. Enrollment trends
. Finance templates, which identify basic aid, local match funds, as well
as becoming aware of State, Federal and local revenues.
In effort to support all Roanoke City Public Schools, she would visit all the
schools to familiarize herself with their unique culture as well as the views of all
stakeholders. She would also review the policy manual to familiarize herself
with current policies.
The issues she feels most passionate about are: student achievements,
application to real world global skills, and diversity.
She would describe the relationship between the School Board and School
Administration, as well as between the School Board and City Council which
should be built on the identified roles and responsibilities of each group. A
relationship built on trust seeks opportunities for discussions, and maintains
respect for strategic goals and objectives for each group of stakeholders.
Council Relations
The challenges facing the Roanoke City Public Schools today are retention of
highly qualified staff, progress towards full accreditation, trust, and internal
relationships. She would help the Board and City Council work to increase
graduation rates, equity across subgroups, and equal access toward curriculum.
It would be important to base decisions on the data and prioritize actions based
on the needs of the schools.
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Manaqement of the Superintendent
In reference to the job performance of the Superintendent, data suggest
academic progress is being made. There has been an increase in the number of
schools accredited from 17 to 23. The data suggests that the division is
narrowing the achievement gap in subgroups but with some difficulty in special
education. She would need more information concerning the Superintendent's
vision, action plans, and goals prior to making a decision regarding retention.
This decision would also need to be based on the data as it relates to the roles
and responsibilities of a superintendent. It would be helpful to have a tool to
evaluate the effectiveness of a superintendent. It is her understanding that the
Board is working on developing such a tool. There is not just one important
measure of a Superintendent. The most appropriate measures to understand
are vision, standards, instruction assessment, and accountability, alignment
with the mandates; climate collaboration and, continuous improvement.
Employee morale should be carefully defined. Morale in itself is a personal
choice. Satisfaction with the job, support, personal health, well.being,
organizational processes and communication efforts. Test scores are an
indicator of the efforts of the division that demonstrate the collaboration
between the schools, home, community, but ultimately with the students.
Therefore both playa critical role along with other indicators. No one factor can
stand alone.
Communitv Relations
To improve graduation rates in Roanoke City the best practices being used by
successful divisions should be identified. Potential "at risk" students should also
be identified and provide alternatives to increase student engagement.
Recognize that not all students walk through the school doors with the same
needs. Improve connections, between students and staff, students and
students, and the curriculum (Credit Recovery Programs). As a member of the
Mayors Multicultural Advisory Committee, she has the honor of partnering with
leaders of some of the various cultures represented in the Roanoke Valley. This
adds to the richness of the community and is an attraction to businesses to
relocate to our area. As it relates to the schools, she sees it as a positive aspect
for children to learn about other cultures as they compete in a global economy.
She is aware of the challenges that the division will face with the increasing
numbers of students whose primary language is not English. She firmly believes
that the School Board needs to support the schools with the resources
necessary to make sure that children learning the English language receive
adequate and equitable instruction. In order to address the needs of the
diverse community, she feels that it is important that the School Board
encourages outreach and partnership opportunities with youth service
providers, businesses and other community organizations. These outreach and
partnership opportunities would better address the emerging need for
comprehensive support services for youth, a continuum of educational support
178
services, an engaged and aware community, and local and regional capacity to
better serve on'going needs of the youth in the community. Outreach and I
partnership opportunities would also address the growing need for
comprehensive ESL services during school to support students Pre.Kindergarten
through 12th grade, after school reading, vocational and recreational programs,
language classes, mentoring and tutoring services, parental support services,
and multicultural training for our school teachers. A consortium of ESL
providers already exists to address the demographic change in the Roanoke
community. Consortium members include the Roanoke City Public Schools,
Virginia Tech, Refugee and Immigration Services, the Roanoke Public Libraries,
Literacy Volunteers of America, the City of Roanoke, Jefferson College of Health
Sciences and Virginia Western Community College. It is important that these
partnerships continue to address the needs of immigrant youth transitioning
into the Roanoke City Public Schools in order to afford the youth and families to
join the community as valuable and contributing members. As an ambassador
of our school system, she would keep abreast of current data, incidents, and
progress, as well as stay actively involved in school events. She would showcase
the positive attributes of the division to the community through presentations,
media, and committee representation. She also wants to encourage community
participation at our School Board meetings.
Operations
The Roanoke City Public School System has done a good job, i.e.: I
. narrowing the achievement gap (data)
. improving professional development and training opportunities for all
staff
. focusing on instruction has been improved by using system thinking
processes that are research based
. 8 step instruction process
. SlOP (Sheltered Instruction for English language learners
. Professional learning communities
. Benchmark testing
. Increasing offerings for advance placement classes and dual
enrollment, and
. Improving understanding of multicultural climate in Roanoke City by
providing multicultural training to school personnel.
Shared services may provide cost savings; however, the benefits must be
weighed against the risks or pitfalls. Researching other divisions of comparable
size and demographics would prove beneficial in determining feasibility.
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At 5:45 p.m., the Mayor declared the Council meeting in recess until 7:00
p.m., for the purpose of holding public hearings on the HUD Consolidated Plan
for fiscal year 2007,2008, proposed recommended budget for the City for fiscal
year 2007.2008, and an effective tax rate increase for fiscal year 2007.2008.
He announced that following the public hearings, Council will reconvene for
continuation of the publiC .interviews for the upcoming vacancies on the
Roanoke City School Board.
The recessed meeting of the Roanoke City Council, which was called to
order at 4:00 p.m., and reconvened at 7:00 p.m., in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
Mayor C. Nelson Harris presiding for the purpose of holding public hearings on
the HUD Consolidated Plan for fiscal year 2007.2008, proposed recommended
budget for the City for fiscal year 2007.2008, and an effective tax rate increase
for fiscal year 2007'2008.
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle and Mayor C. Nelson
H arri Sn.oooo..nn.'.n....oonn.n.uOonnn'.n.uoonn..__noooonnoo.nn__..oonn..n__..oonn..n.n.6.
ABSENT: Council Member Brian J. Wishneffmoo.n.m.nnnnmoo.mnmm.__n 1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney, Jesse A. Hall, Director of Finance, and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
The Mayor advised that the purpose of the meeting was to conduct
public hearings on the City's 2007.2008 HUD funding budget, in the amount of
$3,480,300.00; the recommended fiscal year 2007.2008 City budget, totaling
$252,500,000.00; and an effective tax rate increase for fiscal year 2007.2008.
BUDGET.GRANTS: The City Clerk having advertised a public hearing for
Thursday, April 26, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, for the purpose of holding a public hearing on the recommended
2007.2008 HUD Funding Budget, in the amount of $3,480,300.00, the matter
was before the body.
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Legal advertisement of the public hearing was published in the Roanoke 1
Times on April 16,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
A summary of the recommended fiscal year 2007.2008 HUD Funding
Budget is as follows:
REVENUES ESTIMATES:
CDBG 2007.2008 Entitlement Grant
CDBG 2007.2008 Program Income
CDBG Prior Year Carry.over and Excess
Program Income
HOME 2007.2008 Entitlement Grant
HOME 2007.2008 Program Income
HOME 2007.2008 Local Match Funds
HOME Prior Year Carry.over and Excess
Program Income
ESG 2007.2008 Entitlement Grant
TOTAL HUD REVENUE
$1,898,755.00
436,173.00
240,628.00
675,282.00
25,000.00
75,000.00
47,339.00
82.123.00
$3,480,300.00
RECOMMENDED EXPENDITURES:
Housing Development
Neighborhood, Community and Economic
Development
Human Services (including Homeless
Assistance)
TOTAL RECOMMENDED EXPENDITURES
$1,878,707.00
1,250,914.00
350.679.00
$3,480,300.00
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The Mayor inquired if there were persons present who would like to be
heard in connection with the public hearing. There being none, the Mayor
declared the public hearing closed.
BUDGET: The Mayor advised that the second public hearing was to
receive comments from citizens with regard to the City of Roanoke's
Recommended Fiscal Year 2007.2008 Budget totaling $252,500,000.00, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 17, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
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The total General Fund Budget for fiscal year 2007.2008 is
$252,515,000.00; Enterprise Funds: Civic Facilities Fund. $5,206,815.00,
Parking Fund. $2,816,690.00, Market Building Fund .$321,500.00; Internal
Service Funds: Fleet Management Fund .$6,983,593.00, Risk Management
Fund. $14,71 4,702.00, Technology Fund. $6,961,885.00; and School Fund.
$144,009,873.00.
The Mayor advised that four persons had signed up to speak; therefore,
each speaker would be allotted five minutes.
Larry Landolt, 115 Day Avenue, S. W., representing EventZone, expressed
appreciation to the City for its continued support of Eventzone. He noted that
the City of Roanoke provides approximately 22 percent of the operating budget
for non.profit organizations, which funds allow Event Zone to plan and operate
some of Roanoke's largest and most time.honored events and festivals,
including Festival in the Park, St. Patrick Day Celebration, Party in the Park, etc.
In addition to managing events, Event Zone is also contracted to perform a
number of other duties that are not highly visible, but extremely time
consuming, time sensitive and critical to the many organizations that host
events in downtown Roanoke. Mr. Landolt referred specifically to the following
three duties: maintaining a master calendar of events in order to prevent
overlaps, mentorship of other organizations and real life experiences, and
assembly permit facilitation in order to make the process easier to navigate and
understand. He urged the Council and City staff to reconsider its decision to
not provide Event Zone additional funding of $18,000.00. He emphasized that
when EventZone was created, it was to be directly involved with facilitating
assembly permits for large scale events in downtown Roanoke, with City staff
facilitating the smaller permits. He also indicated that the requests have grown
from 20 to 25 assembly permits approximately 100 per year, with the amount
of time and energy consuming the staff.
In closing, Mr. Landolt requested that the City provide necessary
resources needed to better serve the event producers, and believes the request
for an additional $18,000.00 is fair and realistic based on the following
reasons: EventZone willingly offered its assistance to alleviate an obvious and
real problem within the City, without additional funding which relieved City
staff of a significant workload; EventZone cannot effectively continue to
shoulder the workload indefinitely without additional resources; and if
additional funding is provided and approved, EventZone could offer the
following:
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· Improve communications with all events/festival producers 1
· Faster response time to their time sensitive requests.
· A trained backup staff within Event Zone to handle request in case
someone is absent.
· Improved mentorship for the less experienced producers of events
· Elimination of the prospect that the workload will be put back on City
staff.
· By adding a part.time staff person to handle these duties, Event Zone will
be better able to execute its own direct fund raising and event planning
thus giving a better chance for self sufficiency
Logan Forsyth, 213 Market Square, S. E., representing Downtown
Roanoke, Inc., expressed concern regarding an increase in parking fees
proposed by the City for the 2007.2008 fiscal year; particularly, the night and
evening $2.00 charge. He explained it would be an impediment for visitors,
employees and employers, it would send a negative signal throughout the
Roanoke Valley to have a parking charge due to the negatives and uncertainties
about downtown recently. Mr. Forsyth noted that Downtown Roanoke had
spent several thousand, dollars over the past three years marketing downtown
and one of the most important aspects publicized was the free nights and
weekends for parking. The parking charge may be viewed a negative and I
patrons may seek other venues for their dollars. On behalf of Downtown
Roanoke, Inc., he strongly urged the Council to reconsider additional parking
fees and increasing the existing parking fees.
Mr. Forsyth also expressed appreciation to the City for the continued
support of the mounted patrol, which is widely recognized as a great benefit to
downtown 00 a highly visible and special attraction for all ages for visitors and
residents alike. He noted that Downtown Roanoke, Inc., requests that the
Council update their contract and continue funding the mounted patrol, in the
amount of $20,000.00, adding that it is a great public/private partnership that
has been in place since 1993.
He asked for support of the staff recommendations for an increase in
funding for the Enterprise Zone that has been a pivotal program in downtown
Roanoke to improve buildings, especially the facade grants which have been
very beneficial for increased investments in real estate in downtown, thereby
increasing the City's revenue. He commented that it contributes to the overall
revitalization and hope that the City continues to support it.
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On behalf of Downtown Roanoke, Mr. Forsyth mentioned the Stepped
Plaza idea, noting that, Downtown Roanoke is concerned about the amount of
time that has been invested in said project, considering other projects in the
downtown area that deserve time and attention, such as the Market Building,
Market Square, etc.
Tom McKeon, Executive Director, Roanoke Higher Education Center,
expressed concern regarding the proposed City budget for 2007,2008, noting
that the proposed City budget contains new and increased parking fees that
would have a negative impact on the operation of the Roanoke Higher
Education Center. He stated that from the inception of the Center, institutions
have insisted that free parking be made available for the students, with whom
the expenses of pursuing workforce training and higher education are often
beyond their means. He recalled that when the Center opened in August of
2000, negotiations were underway with the City regarding parking in the
Gainesboro Garage and the Higher Education Center Lot, and by the time the
parking facilities opened several months later, no agreement had been reached
with the City relative to free parking, but the Center had reached an
accommodation: parking at $.50, per hour during the day from 7:00 a.m. to
4:00 p.m., with a $4.00 daily maximum, and free parking after 4:00 p.m. on
weekdays and all day on weekends. Dr. McKeon added that even with these
favorable terms in place, the Center has had to lease other space in the
neighborhood to make free daytime parking available for daytime students; the
Center did so in response to demands from its member institutions that free
student parking was a condition of their institutional participation; and raising
the parking fees and adding new fees creates an additional hurdle for students
to overcome in the pursuit of education. He pointed out that a significant
number of students who attend classes at the Roanoke Higher Education Center
work full.time and have substantial family responsibilities, emphasizing that
adding or increasing fees for parking may prove to be the last straw for many,
and drop outs from various programs may be likely.
Furthermore, he mentioned that the Center also offers its classrooms for
use to the business and non.profit community for meetings and conferences, a
raise in the parking rates is likely to have a negative effect on the Center's
conference business as people select other meeting venues that do not charge
for parking. He mentioned that for a city that is so eloquently expressed its
commitment to education, economic development, a vibrant downtown, and
invested so wisely in the development of institutions, like the Roanoke Higher
Education Center, increasing and adding new parking fees sends mixed signals
to customers and the people of this region. As retail and office venues in the
City expand beyond downtown, all of which offer free parking for consumers,
they create additional competition for the downtown merchants, restaurateurs,
and other businesses including educational and cultural organizations like the
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Roanoke Higher Education Center. He expressed concern that some of its
members may leave the Center and find new venues at outlying malls and office I
parks that offer free parking.
While the Center understands that parking facilities are costly to develop
and operate, the associated fees should not be allowed to create a disincentive
for people to take advantage of opportunities downtown, he suggested that
keeping the fees low be considered an investment and economic development
for the downtown, and be included with many other incentives for people who
use the downtown. In closing, he urged the Council and City staff to reconsider
adding parking fees and increasing existing fees in general, but particularly in
the Gainesboro Garage, the Higher Education Center Lot and the Lower
Gainesboro Lot, reiterating that new and increased fees in the parking facilities
will have a detrimental effect on the ongoing success of the Roanoke Higher
Education Center.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., appeared before the
Council in support of additional funding for the schools and EventZone, as well
as increasing the passenger fares in order for Valley Metro to have access to
more routes.
There being no further speakers, the Mayor declared the public hearing
closed.
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At 7:20 p.m., the Mayor declared the Council meeting in recess until
immediately following the public hearing on the City's real property tax levies
and an effective tax rate increase for fiscal year 2007.2008.
At 7:21 p.m., the Mayor called a meeting of the Council to order to
conduct a public hearing on the City's real property tax levies and an effective
tax rate increase for fiscal year 2007.2008. The meeting was held in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., with Mayor C. Nelson Harris presiding.
The Mayor declared the existence of a quorum. (Council Member
Wishneff was absent.)
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
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BUDGET.TAXES: The Mayor advised that the purpose of the public
hearing was to receive citizen comments with regard to an effective tax rate
increase for fiscal year 2007.2008. He advised that the total assessed value of
real property, excluding additional assessments due to new construction or
improvements to property, exceeds last year's total assessed value of real
property by 5.23 percent; the tax rate which would levy the same amount of
real estate tax as last year, when multiplied by the new total assessed value of
real estate with the exclusions mentioned above, would be $1.13 per $100.00
of assessed value, to be known as the "lowered tax rate"; the City of Roanoke
proposes to adopt a tax rate of $1.19 per $100.00 of assessed value; the
difference between the lowered tax rate and the proposed tax rate would be
$.06 per $100.00, or 5.23 percent, and the difference will be known as the
"effective tax rate increase"; individual property taxes may, however, increase at
a percentage greater than or less than the above percentage; and based on the
proposed real property tax rate and changes in other revenues, the total budget
of the City of Roanoke will exceed last year's by 5.4 percent.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 17,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, the Mayor
declared the public hearing closed.
The Mayor advised that Council will convene in budget study session on
Thursday, May 10, 2007, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., with the goal of sending the budget back
to the City Manager to make any necessary adjustments and to prepare the
appropriate measures for adoption by Council on Monday, May 14, 2007, at
2:00 p.m., in the City Council Chamber.
Council having previously recessed the 4:00 p.m. meeting with regard to
conducting public hearings for School Board Trustees, at 7:25 p.m., the Mayor
called the meeting back to order. The meeting was held in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue,
S. W., with Mayor Harris presiding.
The Mayor declared the existence of a quorum. (Council Member
Wishneff was absent.)
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OFFICERS PRESENT: Stephanie M. Moon, City Clerk. I
THE SEVENTH PERSON TO BE INTERVIEWED WAS PATRICK KENNEY
Mr. Kenney expressed his appreciation for the opportunity to share his
thoughts and vision for consideration as a School Board Trustee.
Servinq as a School Board Member
. Go to every single school in the district in the first year
. Represent the school district
. Ensure every quadrant voice is heard at every school
. possibility of holding a public meeting in each quadrant of the city
. just do your job!
The issues he is passionate about:
. Roanoke City Schools and getting the school district to move in the
same direction
. He described the relationship between the School Board, the School
Administration and also between the Board and City Council as fair,
not good.
Council Relations
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The challenges that are facing the Roanoke City Schools in no particular order
are:
. Public reception
. Diverse
. Transform population
. parental involvement.
Management of the Superintendent
The focus that the Superintendent has made on aligning resources to sort of try
to get that inertia moving is a very positive thing, but one of the big problems
is the circus that it has created
Community relations
To improve graduation rates involves more early intervention such as pre.
school program. Not every jurisdiction in the Commonwealth has this. In fact
Governor Tim Kane campaigned on this issue which was a positive thing. Need
to focus resources on early intervention and concentrate efforts on catching at. I
risk children early.
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Diversity. facing an increase in immigration. Roanoke City needs to address the
issue with English second language speakers as well as English second
language teachers that speak Spanish, and Vietnamese, etc. Ned to arm
teachers with the tools that are necessary so that the students can succeed and
the school system can succeed
Operations
. The neighborhood schools it is an excellent concept. It dovetails with
increasing graduation rates because outside of parental influence
there is no greater influence on child life and peer pressure. If we are
developing schools and neighborhoods and children are going to
school, playing sports, and performing in music recitals with their
peer groups, they are going to feel pressured to do well in school if
the idea is instilled in them. Neighborhood schools are very positive
because not only do they decrease schools or classroom sizes, they
have a very strong positive influence on students.
. Gifted programs. Gifted children are from Roanoke County because
of the cost in Roanoke County, City of Salem, students are coming to
City schools in significant numbers to attend the gifted programs
. Preschool programs
. Teacher development. a lot of opportunity for teacher development
in this City. Unfortunately, we lose teachers to outlined jurisdictions.
Whether it is a gift endorsement; special education endorsement,
masters classes, the City provides funds for teachers to be able to
continue their education
. Educating students. the strength of the school system, which is not
celebrated enough nor talked about enough
In closing, Mr. Kenney stated that the Trustees needs to be innovative,
think boldly and look at new ideas. Need to come to the School Board with an
open mind. Have an open mind because the ultimate goal is the students.
Education is tied directly to the success of the City in attracting well paying
jobs.
THE EIGHTH PERSON TO BE INTERVIEWED WAS SUZANNE MOORE
Ms. Moore expressed appreciation for the opportunity to be interviewed for the
position of School Board Trustees. She responded to the seven question as
follows:
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Servinq as a School Board Member
First hand knowledge:
. Apply experience from last 22 years of employment in City Schools
. Visit classrooms in all schools
. Study policy manuals and budgets
. Identify current strengths and weaknesses from various assessments
Three actions for all schools:
. Support ongoing audit studies of what works and what doesn't in the
system
. Recommend new ideas such as suggestion boxes and a mentoring
program between EROP employees and new staff members
. Study budget expenditures for potential cost savings and
achievement results
Passionate issues:
. Classroom climate (student achievement, community spirit,
administrative support)
. Environmental concerns (recycling, alternate energy, nutrition,
volunteerism)
. School success (academics, sports, extracurricular activities)
School Board and School Administration:
. Administration works for the Board which sets the policies
. Board seems to often lack information from a variety of sources in the
community
. Board should always seek input with an open door policy
. Board and Administration should wurk together to implement best
practices
School Board and City Council:
. Board is accountable to Council for its actions and policies
. Board and Council have a formula (36 percent) based upon revenues
and consensus
. Council has addressed school needs with funding increases (6.5
pe rce nt)
. Board and Council have demonstrated compromise to solve problems
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Council Relations
~haJJenges:
. "Brain drain" (loss of students and staff to other schools)
. Employee morale
. School accreditation for all schools under Virginia SOLs and NCLB
. Funding for salaries and benefits, operations, and capital expenses
. Discipline within schools and the alternative programs which address
it
. Actions of the Superintendent,
. Meeting the needs of a diverse student population, communication
policies within the school system and with the public
. Effectiveness of staff development programs
. Ways to increase parental and community support and involvement
. Student motivation, attendance and drop out rates at the secondary
level
Actions:
. Analyze problems, the current programs addressing them, and
effectiveness
. "Beg, borrow, and steal" solutions from other school systems that
work
. Spend the time to develop coherent solutions that fit Roanoke
. Increase service learning for students, volunteerism, and community
input
ManaQement of the Superintendent
Opinion of his job performance' (personal perceptions):
Strengths:
. Setting student achievement goals.test scores, reducing drop outs,
etc.,
. Hiring some competent staff members.assistant superintendents,
. Assessing strengths and weaknesses of the school system's
programs.audit
. Weaknesses:
. Mistreating employees' harassing or ignoring individuals, showing
favoritism
. Lacking communication skills. speaking without preparation
. Forcing employee turnovers.terminations, increasing resignations in
the system
. Displaying insecurity. refusing the REA survey
. Embarrassing the system. applying (while denying) for other positions
. Lacking leadership-creating a hostile work environment
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· Retaining the Superintendent:
. Can Roanoke afford to buyout the Superintendent's contract? I
. Has the Superintendent legally violated his contract?
. How involved has the School Board been in evaluating the
Superintendent?
. What' action has the Board taken to address the
Superintendent's weaknesses?
. Has the Superintendent been insubordinate to the School
Board?
. Has the Superintendent taken action to improve his
weaknesses?
. Has the Board been competent in its oversight role and has the
Superintendent been competent in his job?
. Is a four year contract reasonable for any individual who has no
experience as a superintendent?
Measure of a superintendent.effectiveness:
· Skills.communication, leadership, management, etc.,
· Knowledge.education best practices, Roanoke
experience
· Indicator of performance: test scores or
employee morale (personal perception)
· Both are necessary and are interdependent.
· They are often a Catch 22. both high or both
low,and influenced by other factors
· The Superintendent has more influence on
morale because it is short term
· Test score improvement is long range and
results from years of analysis, planning, and
program implementation
· Low morale often results in high staff turnover
which can result in lower scores because often
the newly hired educators are thrusted into a
high stakes testing classroom with less
experience and a steep learning curve
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. High staff turnover depletes the energies of
the schools' academic leadership teams which
find themselves retraining new staff members
every year on the basics, leaving less time for
creativity and for assistance to veteran
educators
. Employee morale is more important as an
indicator of a superintendent.
Community Relations
Improved graduation rates.(How much money do you want to spend?)
. Current short term actions' hiring more intervention specialists and
attendance officers at the high school, individual student and family
counseling, home visits, attendance contracts, student support
meetings, purchasing automated calling machines, utilizing resource
and security officers to encourage class attendance, utilizing EROP
employees in parent notification process, extensive record keeping to
tract and identify at risk students, and tutoring and remediation
programs
. Current long term actions. pre Kindergarten readiness programs,
elementary reading programs, court involvement in truancy cases,
Noel C. Taylor, New Beginnings, GED, Teen Mothers, Homebound
programs and support agencies
. Improvement.expand existing programs, provide more academic
flexibility programs for basic life skills, internships, and require
parent participation.
Diversity, has more positives than negatives
. Positives provide assimilation for new residents, create teaching
moments for appreciation of new cultures and respect for diverse
individuals, prepare students for localization, can foster friendships
between students of different backgrounds
. Negative costs City schools in terms of ELL and support programs
that isolates. students because of ethnic differences, effects
standardized testing
Ambassador:
. She is a positive individual who has been a school employee and City
resident for 22 years and her daughter attended City schools before
graduating from Virginia Tech
. She has taught thousands of students and worked with hundreds of
adults in 22 years, many who still live in this area
. She has the education, skills, and experience with the school system
to be a capable School Board member
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Operations
Five things the City school system does well:
. Offering diverse academic programs to meet student needs and
enable students to become productive, successful citizens
. Retaining many dedicated, loyal, gifted, enthusiastic educators who
literally change the quality of student lives
. Offering a wide range of sports and extracurricular activities and
competitions to produce well rounded individuals
. Operating neighborhood schools to build strong communities
. Renovating high schools and older schools and facilities to meet
21 st century needs
. Cool cities should have cool schools. (biodiesel, rent to buy solar
energy, etc.)
. Recreational use of school facilities should be increased, (maintain
gyms, etc.)
. Medical benefits can be pooled as long as the quality for employees is
retained.
THE NINTH PERSON TO BE INTERVIEWED WAS MELISSA FRIEDMAN
Ms. Friedman expressed appreciation for the opportunity to speak to the
Council. As a School Board Trustee, she will endeavor to gain first hand
knowledge of the Roanoke City School system. What she already knows is based
on her three children, all of whom attended the City's public schools; her two
daughters currently attend Patrick Henry High School. They had a variety of
experiences which has provided her with knowledge of many of the programs
offered in the schools, as well as many of the teachers and administrators. She
will build on this knowledge through communication with many constituents of
the system . the other School Board Members, the Superintendent, academic
officers, school principals, teachers, parents, and of course, the students,
including student government. By listening to these many components of the
educational system, she will hope to educate herself about the system's strengths
and weaknesses, needs, responsibilities, and day.to.day workings. She also will
visit the many school facilities.
To the extent permitted, she hopes to watch education in action and
observe the interrelationships of the students, faculty and administration. She will
attend PTA meetings, and perhaps, hold informal discussion groups with
teachers, parents, and students. She will learn about the budget and how the
school system is funded so as to make intelligent determinations as to how funds
may be best allocated and disbursed.
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In order to support all of the schools in our system, she will fight and lobby for
additional resources needed by the schools that are having difficulty, reaching the
accountability goals set by State and Federal governments through no fault of the
teachers or administrators, but due to circumstances that are outside the
educational system itself. She believes that we all know what works to increase test'
scores, graduation rates, and the quality of the graduates of the Roanoke City Public
Schools, which includes committed, quality teachers, smaller class sizes, personal
attention, tutoring, and better access to pre.school. Implementing these steps take
funding and resources and she believes that a primary function of the School Board is
to help find those resources. She will encourage a comprehensive plan to identify
the students who need help starting with kindergarten and continuing through high
school, so that to the best of each child's ability, he/she can reach the Standards of
Learning and No Child Left Behind requirements. She also will encourage and
support the exploration and study of other similar school systems that may be
experiencing better successes and support the adoption of programs that helped
such school districts achieve better equality of education.
Finally, to support all of the schools in the City of Roanoke, she will attend and
support as many school functions across the system as possible, not just sporting
events, but academic events like the science fair, fine arts events, the theatres at
William Fleming High and Patrick Henry High Schools, the arts project displayed at
Center in the Square, and musical events by the many bands and other musical
groups in our school system, adding that the students who participate in these
activities deserve our attendance and support. Also, she believes that these activities
are a key to keeping students interested, motivated and in school.
Servinq as a School Board Member
If selected to serve on the School Board, she will be passionate about equality of
educational opportunities, which will include better access to pre.school and early
childhood education so that children entering kindergarten have a more consistent
academic ability across the City. She also will be passionate about supporting the
teachers and giving them the resources needed to achieve the goals that have been
set for them.
Finally, she will be passionate about moving forward and deciding what is best for
the students without necessarily remaining wedded to methods or routines simply
because they have been used in the past. If the students would be better off with a
change, then she thinks the change should be given significant consideration and
implemented.
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Council Relations
As a School Board Member, she will work with the City Council to heighten awareness
in the community as to the importance of a strong school system, it is the key to
economic development, not just because good schools are attractive to new
businesses, employers and residents, but because a strong school system develops a
strong, educated workforce and better citizens who are prepared for college, career
and life.
I
It truly is an investment in the future of the City of Roanoke and she will do
everything possible to spread the word and increase support in the community for
funding the schools. She will make every effort to maintain a good working
relationship with the City Council as well as the School Administration. She believes
that a continuing, open dialogue with an eye on the ultimate goal of a quality
education for all of the Roanoke City Public School students is the key to these
relationships.
Manaqement of the Superintendent
Relative to her opinion of the job performance of the Superintendent, if appointed, will
she support retaining him as a leader of Roanoke City Public Schools, she recognizes
that during the Superintendent's tenure, the City schools have met more of the goals
set by the federal and state governments. She worries, however, that in doing this; a I
serious toll has been taken on the morale of the teachers, and perhaps, has
contributed to the loss of some committed, good faculty. This concerns her because
the teachers are on the front lines and if we lose them, we will have difficulty reaching
our goals in the future. She noted by being a lawyer, she is trained not to make
decisions without all the facts and she does not know all of the facts, yet. She does
not know what the City's contractual obligations are to the Superintendent; however,
given all of the circumstances, if what she has heard and read in the newspaper is
true, then she does think that confidence in the Superintendent may have been
diluted and the Board should at least give consideration to finding a new leader.
It is difficult to articulate what is the most important measure of a superintendent.
To be fair, by way of disclosure, she advised that both of her parents were teachers
who dedicated their lives to education and she was raised in that environment. She
does believe that employee morale is very important. If the teachers are demoralized
by perceived unreasonable expectations, micromanagement, and loss of academic
freedom, then the students are going to suffer because the best teachers will leave to
go to a friendlier, more nurturing atmosphere. Teachers have one of the most
important jobs in our community, yet they are not the best compensated. We at least
should show them appreciation and treat them as partners in the process and assist
them in every possible way.
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However, she recognizes that test scores are an objective way of judging the
performance of a Superintendent. In actuality, given the state of the law today, we
may have no choice but to use test score as a measure of success. She suggested,
however, that test scores should be studied for learning gains, such as a particular
school gaining a reading level rather than only the accountability standards set by
the government. She also submitted that the short term success of adequate test
scores and school accreditation should not come at the long term expense of losing
the best teachers and administrators.
Community Relations
She has already touched on how she believes graduation rates can be improved in
Roanoke City Public Schools. need to increase preschool education in order to make
the academic ability of students more consistent in the early years, need to identify
early on in the process those students who need extra personal attention and find
the resources to provide that attention, need to be innovative in order to keep kids in
school by making the curriculum exciting and meaningful to them.
One challenge in the future will be immigration, and indeed this has become a large
issue across the United States. She believes that diversity is always a good thing
because every individual has something good to add to a community. She believes
that the system will need more resources to teach English as a second language and
to train faculty and administrators as to the special needs of children who are new to
this country. We need to look to the future and anticipate said need so that we are
not overwhelmed by the new challenge.
She is already an ambassador of our school system on a daily basis, in that she
consistently praises the education that her children are receiving. In addition, she
will make every effort to make the community knowledgeable and proud of the
achievements of the students. She can easily identify five things she thinks the
Roanoke City Public School System does well:
. An excellent job of educating our college bound students
. Multiple AP courses, the international baccalaureate program, the City school
program, the Magnet schools, and the dual enrollment program with Virginia
Western Community College.
. Diverse students.
. The City's Youth Court Program
· There are many and varied activities for the students, such as sports teams,
theatre, art, music, etc.
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Finally, she thinks overall the school system does a good job of responding to the I
concerns of parents and students. Most teachers that she has had contact with have
been more than willing to answer questions, concerns, listen give information about
her child, and to keep in contact with her through e.mail or telephone calls. Many
have gone the extra mile to alert her to a problem that she was not aware of.
Operations
She believes that if the Roanoke City Schools and the City of Roanoke could work
together to combine functions and reduce costs, she would be in favor of supporting
such an endeavor. Her only caveat would be that she would want to be sure that the
overall quality of instruction did not suffer and particularly with regard to benefits,
the employees of the school system did not suffer.
The entire City depends on having educated young people who are ready and
capable of joining the workforce and building a future in the Valley. We do many
things well that are sometimes lost in the sea of needs. We can do better in
marketing the good aspects of the school system while working on the problems
faced as a City. She would appreciate the opportunity to be a part of the future of
this school system.
The Mayor advised that on May 21, 2007, at 2:00 p.m., or as soon
thereafter as the matter may be heard, Council will elect three Trustees to the I
Roanoke City School Board to fill the vacancies created by the expiration of the
terms of office of Alvin Nash and Courtney Penn ending June 30, 2007; and the
unexpired term of William H. Lindsey ending June 30, 2008.
There being no further business, at 8: 18 p.m., the Mayor declared the
Council meeting adjourned.
APPROVED
ATTEST:
~M.~
Stephanie M. Moon
City Clerk
c.~~~
C. Nelson Harris
Mayor
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I
REGULAR SESSIONonROANOKE CITY COUNCIL
May 7, 2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on
Monday, May 7, 2007, at 9:00 a.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor C. Nelson Harris and School Board Chair David B. Carson presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2.
15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467.
070306 adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members Sherman P. Lea (arrived late),
Gwendolyn W. Mason, David B. Trinkle, Brian J. Wishneff (arrived late),
Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson
Harri s moonn___.u..oo.nn..h.n.oooonnu'_ooonoonn__.nooooonn..nnn'Oooon..oo.n00"'00 7 .
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ABS ENT: No n e oon.nn...nooooon__nnnn.noo.n..,nnoooonnoo.n.n.,nn.noon.O.
The Mayor declared the existence of a quorum.
The Mayor advised that the purpose of the meeting was to conduct
a joint meeting of Council and Roanoke City School Board.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff,
William H. Lindsey, Courtney A. Penn (arrived late), Todd A. Putney and
Chairman David B. Carsonnm.m.m.muuoonmm__.mmnmmoo.m.monnn__6.
ABSENT: Alvin L. Nashmnnm.um,mnnm.un.moom.m.nm__mmmm 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Stephanie M. Moon, City Clerk.
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Representing Roanoke City Public Schools: Dr. Richard L. Layman, I
Chief Academic Officer; Dr. Sharon E. Richardson, Executive Director for
Student Services; Timothy R. Spencer, Legal Counsel; and Cindy H.
Poulton, Clerk of the Board.
SCHOOLS.COUNCIL: Mayor Harris welcomed School Board
Members and Members of the School Administration. He advised that
this would be the last meeting with the current School Board and
expressed appreciation to Mr. Lindsey and Mr. Nash, in his absence, for
their service on the School Board. Chairman Carson also expressed
sentiments to Mr. Lindsey for his service.
In response to the departure of Marvin B. Thompson, former
Superintendent of the Roanoke City Schools, the Chairman advised that
the Board and former Superintendent departed based on mutual consent
and Mr. Thompson's last day was Friday, May 4, 2007. Chairman Carson
further advised that the Board plans to make a decision in the near future
regarding the appointment of an Interim Superintendent and until such
time, Dr. Richard L. Layman, Chief Academic Officer, will overseer the
School system. He added that Trustees Courtney A. Penn and Todd A.
Putney will develop an inclusive process for selecting an Interim
Superintendent that will include a survey of constituents.
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Mr. Carson stated that it is the Board's intent to embrace the data.
driven programs and systems that are in place and continue to build on
the progress that has been achieved. He further stated that the focus
must be on the remaining six weeks of school and the SOL tests that will
be administered next week. He requested the support of City Council
and the community as the School system moves forward, noting the
Board intends to address school staff in the coming weeks regarding its
plans for moving forward.
Chairman Carson expressed appreciation for the support of the
School Board, the City Council, and the community, and reiterated that
the six School Board members should be commended for their service.
Mayor Harris expressed appreciation to the School Board for its
commitment to continue to move forward and for their efforts during a
difficult time.
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I Fiscal Year 2007-2008 School Budqet
Chairman Carson gave an overview of the fiscal year 2007-2008
operating budget for the Roanoke City Schools. He explained that the
guiding principals used to bring forth a balanced budget when additional
revenues totaled $6.5 million and expenditures totaled $7.4 million;
Phase II of the Patrick Henry High School construction project is ahead of
schedule and within budget, the Patrick Henry stadium construction is on
time and within budget, and 90 percent of the bids for the William
Fleming High School construction project will be in within the month at
which time the team would begin work on the $57 million project; and
renovations to Monterey Elementary School were on schedule within
budget and students will occupy the building on the first day of the 2007-
2008 school year.
Mr. Carson advised that the Schools expect $6.5 million (4.7 per
cent) in additional revenues over last year, for a total budget in the
amount of $144 million, citing that revenue sources are as follows:
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. State - 44.8 percent
. City - 44.3 percent
. Federal - 0.1 percent
. Other - 1.5 percent
. State sales tax - 9.2 percent
He pointed out that 92 percent of the budget had to be allocated to
mandated increases such as the Virginia Retirement System rates, debt
service, employee salary increases prior to addressing program initiatives
and other priorities, and in order to balance expenditures to revenues, a
number of program and position reductions were required.
The Chairman further advised that a total of 14 positions would be
reduced for the 2007-2008 school year, noting expenditures as follows:
. Employee compensation - 78.6 percent
. Utilities/insurance and contractual services - 7.7 percent
. Debt service - 6.4 percent
. Materials and supplies - 5.2 percent
. Regional Program - 1.6 percent
. Capital outlays - 0.5 percent
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He stated that ,the Governor's budget requires a three percent
increase for employees, however, the State only funds one-half of one
percent of the cost to provide employee raises leaving a majority of the
expense to be funded by the School system; and teachers would receive
an average three percent increase and classified staff would receive five
percent.
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Chairman Carson reviewed the abovementioned budget changes
and called attention to a school resource officer position at the Noel C.
Taylor Learning Academy for the 2007-2008 School Year, and requested
that the City consider sharing one-half of the anticipated $63,000.00 cost
for the position. He mentioned that the budget, as presented, covers the
mandated changes in Virginia Retirement System rates, provides pay
increases for teachers and staff, debt service obligations, covers
increases in utilities, fuel, insurance, and contractual services, provides
Virginia Retirement System benefits to Transportation Division
employees, begins a phased conversion of nurses from part-time to full-
time, and a phased timeline to update textbooks. He indicated that the
$500,000.00 allocation for textbooks would begin a five-year plan to
bring all textbooks up to date. He reviewed the list of unfounded needs
and called specific attention to the unknown costs to implement the
Governor's Office State Efficiency Study recommendations and
recommendations from the Facilities Study.
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(For full text, see powerpoint on file in the City Clerk's Office.)
The Mayor expressed appreciation to the Chairman for the
presentation and opened the floor for questions/comments by the
Council.
Council Member Wishneff commented that he did not share the
Board's enthusiasm for moving forward and questioned their efforts, the
School's progress, and lack of response by the Board to issues
surrounding the Superintendent; whereupon, the Chairman alluded to
statistics showing improved student achievement during the current
school year versus five years ago.
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Vice-Mayor Trinkle inquired about the Governor's pay increase
initiative of three percent for teachers; whereupon, Mr. Carson replied
that the State reimburses the Schools for the number of positions
mandated by the Standards of Quality (SOQ), but the number is one-half
the number of positions in the School system, and the Governor's budget
is effective January 1 as opposed to July 1, which is only one-half of the
school year. He added that because it is an average three percent, there
are teachers who receive less and teachers who receive more depending
on their place on the salary scale. Mr. Bingham interjected that the Board
has budgeted $50,000.00 for a salary study to determine how the pay
system could be improved.
Vice-Mayor Trinkle also inquired about the impact of the reduction
of the 14 positions on the School system; whereupon, the Chairman
stated that three of the 14 positions would be eliminated and the
remaining 11 were unfilled positions.
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Council Member Lea asked about the requested resource officer
position for the Noel C. Taylor Academy; whereupon, Mr. Carson stated
that the Board thought the position was appropriate and prudent after
receiving requests from staff, and it was also of the opinion that the
officer would enhance the security currently onsite.
Council Member Lea stated that a number of parents had
expressed concern regarding a fear of retaliation or retribution by
students bullying their children, and asked if there was staff in place to
discuss such issues without retaliation; whereupon, Mr. Carson replied
that there is a school resource officer at all middle and high schools, as
well as counselors being available to students for any type of discussions.
Mr. Putney added that the issue would be a topic of discussion at an
upcoming School Board workshop.
Council Member Dowe commented about the phase in for nurses
from part-time to full-time, and asked whether the State was providing
additional funding for the increased instructional time that was
implemented at the beginning of the school year; whereupon, the
Chairman replied that in 2001, the State identified a number of schools in
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the City of Roanoke that did not meet the mandated 5.5 hours of
instructional time, and as the warnings became more severe, the School I
Board made the decision in August 2006 to increase the length of the
school day so that all schools in the school system would be in
compliance and inasmuch as the Board regrets that the decision was
made prior to the opening of the current school year, it fully supported
the increase in instructional time, even though there was no additional
funding from the State pertaining to the increased instructional time.
Regarding fuel consumption, Council Member Dowe also asked if
the School Board had projected the increasing costs for the upcoming
months; whereupon, Mr. Carson stated that he was confident rising costs
were considered, but he was not aware of how much had been
considered. Council Member Dowe suggested that the School
Administration and City staff consider grant funds to support the
addition of the school resource officer at the Noel C. Taylor Academy.
Mayor Harris mentioned the receipt of several calls relative to the
elimination of the Adolescent Uplift Program. The Chairman stated that
the Adolescent Uplift Program targets at-risk middle school students and
offers tutoring, assistance, etc., adding that since the Program is a large
expense in the budget for a small group of students, revisions to the
program are being studied. The Mayor inquired about follow-up and I
future strategies for students not performing well academically;
whereupon, Dr. Richardson stated that although the Adolescent Uplift
Program was successful, the cost was too expensive and attendance was
low, adding that only 26 students participated, which caused the school
system to rethink and redefine the program, and one alternative for
at-risk students attending middle and high school is a program called
Credit Recovery, which allows a student who may fail a course to re-take
the course using a software application.
Offer to Purchase Textbooks
The City Manager stated that the cost to purchase new textbooks is
approximately $1 million, and that she had recommended to the School
Board that the first $500,000.00 be CMERP funds and the additional
$500,000.00 be matched by the school system, adding that Mr. Bingham
regrettably informed the City that the cost of the textbooks had risen to
approximately $2.4 million and the School Board had inquired if the first
$600,000.00 could be funded by the City, with a plan for replacement of
textbooks over a two-year period. She further stated that $600,000.00
was not achievable and she believes the offer of $500,000.00 was more
than generous. Ms. Burcham requested that the School Board forward
written correspondence regarding its interest in pursuing said offer.
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Vice-Mayor Trinkle stated that the City Manager should be
applauded for offering a portion of the City's CMERP funds to purchase
textbooks for the schools, adding that he was in favor of the allocation as
it could be directly tied to outcomes. He inquired if the purchase would
be a system-wide textbook adoption that would provide current
textbooks within the school system and if extensive research has been
done in order to determine whether textbooks were the answer to
instruction. Dr. Layman replied that the Virginia Department of Education
publishes an adoption schedule; however, the Schools had not purchased
textbooks according to the schedule.
Dr. Layman stated that he would present to the Board a six-year
adoption schedule for the Schools which would align with the State
adoption schedule and Standards of Learning (SOL's), since it is a
continuous process as the standards are updated.
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He further stated that several teachers in the school system had
incorporated technology-based instruction in the classrooms, however,
the sole use of laptops was not a replacement for textbooks as
technology should be used as an additional tool in the classroom, but not
take the place of textbooks. He pointed out that a recent study indicated
that the Schools would have to spend $2.4 million in order to be current
with the adoption schedule and appropriating $1 million in 2007-2008
toward math and English textbooks would help move said process
forward. Mr. Bingham commented that $500,000.00 was based on the
schools budgeted amount for 2007-2008 and repeating the same amount
in 2008-2009 would assist the schools in meeting the immediate two-
year plan for textbook purchases.
Council Member Mason commented about the weight of book bags,
noting that the American Association of Pediatrics advocates that
backpacks should not weigh more than 10 percent of a child's body
weight, and requested that the School Board take into consideration the
weight of backpacks and the practicality of a CD or a web-based program
when examining the transportation routes for children who will be
walking to school.
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Updates from Facilities and Finance Committees
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Council Member Mason reported that the Facilities Committee is
reviewing services that support facilities and the facilities themselves,
and their work would not be completed until after the facilities study,
which was being conducted by Eperitus. She advised that the City had
purchased diesel fuel for purchase by the schools for the school buses
and had performed maintenance on the school buses, which venture had
resulted in a savings of $90,000.00, and a new parts contract is being
reviewed for joint purchases of parts for vehicle maintenance. Mr. Penn
added that the School Board awarded the $167,000.00 contract for the
facilities use study in April 2007 and Phase One of the agreement should
produce a thorough demographic analysis of attendance zones and
capacity assessment and utilization of buildings will be reviewed, which
includes 20 elementary schools, with the exception of the Roanoke
Academy School of Mathematics and Science, two middle schools (William
Ruffner and James Madison) and both career and technical buildings at
the high schools, and at no additional cost, an evaluation of the School
Administration was included; and Phase One is expected to occur over
the next four to six months. He explained that the data collected would
allow the Schools to use the life cycle approach and budget for
maintenance and repairs before problems become severe. In closing, Mr.
Penn expressed appreciation to the City for partnering in the Request for
Proposals process and its commitment of $35,000.00 to the study.
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Council Member Fitzpatrick recognized Mr. Bingham for his
leadership and organization on the Finance Committee, noting that the
services provided to the City and the school system are a major priority,
that health insurance, computer programs, and radio communication
were currently being reviewed for compatibility. He advised that
beginning July 1, 2007, middle and high school students will be allowed
to ride regular routes, at no cost, on Valley Metro if they present
appropriate identification, and Valley Metro will also transport students
who are enrolled in the New Beginnings Program at the high schools
during the summer months. He further advised that the funding formula
needed to be revised and the goal is to make it equitable as well as a
model for the State of Virginia.
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1
Mr. Bingham stated that future discussions would pertain to radio
services, and reinvestigating the funding formula prior to the 2008-2009
budget. In closing, he suggested that both entities work towards
removing any judgmental or derogative comments against one another,
define its commitment to sharing services, and define the processes for
the commitment to ensure services are maintained.
Mayor Harris inquired if there were any comments regarding the
Committee reports. There being none, the Mayor expressed appreciation
to the members for their presentations.
COMMENTS BY COUNCIL MEMBERS/SCHOOL TRUSTEES:
Chairman Carson recognized Kenneth F. Mundy, Jr., former Director
of Fiscal Services, for his years of service and dedication to the Roanoke
City Public School system. He also recognized Dr. Richard C. Patterson as
the new Director of Fiscal Services.
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Council Member Lea expressed appreciation to the School Board for
their service, and urged the Board to look within its ranks when selecting
its new leader, one that may be able to pull the community together.
Council Member Wishneff commented that the Roanoke City Public
Schools as compared to its peers has currently lost rank, noting that if his
statement is incorrect, he would attend an upcoming School Board
meeting to apologize; however, if the statement is correct, the Board
owes the teachers and community an apology. He was also of the
opinion that the School Board was no longer trustworthy, that the Board
had not listened to the teachers or staff when they asked for assistance,
and communication with the City Administration was inadequate.
Council Member Mason disputed the comments made by Council
Member Wish neff, advising that it is incumbent upon the Council and the
School Board to work together and she appreciates the service provided
by the School Board.
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206
Mr. Putney commented that he and Mr. Penn would facilitate the
superintendent search, noting that the talent within the organization has
been observed, however, the Board is committed to not limiting its search
to external communities and plans to conduct a broad search.
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Ms. Huff expressed appreciation to the Council and the City
Manager for their support of the Board and the School System, and
thanked Mr. Carson for his extraordinary leadership. She assured the
Council that the School Board will always do what it believes to be in the
best interest of the Roanoke City Schools and the City of Roanoke
because the Board members are committed to the City and the children.
Council Member Fitzpatrick complimented the School Board
regarding the handling of the difficult issue involving the Superintendent.
He stated that the Council is serious about setting policy that defines how
the entities could work together in the future.
Mayor Harris expressed appreciation to Chairman Carson and the
Board for exhibiting solid and outstanding leadership, advising that the
majority of the Council believes in what the School Board does and the
Council has every confidence in the School Board members. He also
commended the School Board for efforts made to increase test scores and
the number of schools accredited, and expressed appreciation to the
teachers, principals and staff for their hard work as well.
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In closing, the Mayor thanked the School Board and staff for
meeting with the Council to discuss issues relating to the fiscal year
2007-2008 budget.
There being no further business, at 10:45 a.m., the Chair declared
the meeting of the School Board meeting adjourned.
At 10:45 a.m., the Mayor declared the Council meeting in recess.
The meeting of Roanoke City Council reconvened at 10:55 a.m., in
Room 159, Noel C. Taylor Municipal Building, with Mayor Harris presiding
and all Members of the Council in attendance, with the exception of
Council Members Dowe and Mason.
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COMMITTEES-CITY COUNCIL-ARCHITECTURAL REVIEW BOARD: A
communication from Mayor C. Nelson Harris requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, and to
interview an applicant to fill the unexpired term of Lara J. Katz, as a
member of the Architectural Review Board, pursuant to Section 2.2-3711
(A)(l), Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the
request of the Mayor to convene in Closed Meeting as abovedescribed.
The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Trinkle, Wishneff, Fitzpatrick and
Mayo r H arri suuuuuuu_u_u_uuuuuu__nnnnuuuuuuu_u_uuu_uuuuu_u_nnn 5 ..
NAYS: Non e_n_nuuuuuu_u_uuunnn_n_nnnnn__u_u_uun_unnn_nn_uO.
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(Council Members Dowe and Mason were not present when the vote was
recorded.)
CITY COUNCIL: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss possible
incentives for expansion of an existing business in the City, where no
previous announcement has been made of the business' interest in
expanding its facility, pursuant to Section 2.2-3711 (A)(5), Code of
Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the
request of the City Manager to convene in Closed Meeting as
abovedescribed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Trinkle, Wishneff, Fitzpatrick and
Mayo r H arri Snuu__nu____uu_u_____uu___u___uu____u_n_uu___nnu___nnnnnnnnn 5 .
NAYS: No n e m_nnnnunn___uun___nnn_nnnnunnnnnnnnn___nnn_nnO.
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(Council Members Dowe and Mason were not present when the vote was
recorded.)
208
CITY COUNCIL: A communication from the City Manager I
requesting that Council convene in a Closed Meeting to discuss
disposition of publicly-owned property, where discussion in open meeting
would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia
(1950) as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The
motion was seconded by Council Member Fitzpatrick and adopted by the
following vote:
AYES: Council Members Lea, Trinkle, Wishneff, Fitzpatrick and
Mayo r H arri s n_n___nnn____n___u___n__n_n_____nn_nu___nn__un______nnnn__n__n__ 5 .
NAYS: No n e_nn_n__n______n___u_nnn___nu___n___nnn___n_nn_____n_n_n00-0.
(Council Members Dowe and Mason were not present when the vote was
recorded.)
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ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND
THE BOARD OF ZONING APPEALS ON MONDAY, JUNE 4, 2007: The Mayor
requested that all agenda items be forwarded to the City Clerk or City
Manager for inclusion on the agenda.
ITEMS LISTED ON THE 2:00. P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE
2:00 P.M. AGENDA: The City Manager noted that briefings regarding the
proposed Library Kiosk and Police Curfew Center would be provided at
the 2:00 p.m. session of Council.
BRIEFINGS:
Transportation Proiects Update
Mark Jamison, Manager of Transportation, provided the following
overview regarding three transportation projects: Main Street/Wasena
Bridge Bike Lanes; Franklin Road and Avenham Avenue; and Franklin Road
and Wonju Street.
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Mr. Jamison advised that the Main Street/Wasena Bridge Bike Lanes
project was similar to the Memorial Bridge Project. that was completed
several years ago, with a reduction of the bridge to allow for bike lanes
on both sides in order to connect Ferdinand and Riverside Avenue to
Memorial Avenue and ultimately providing a connection to Grandin
Village and Roanoke River Greenway.
He further advised that the Franklin Road and Avenham Avenue
project has been supported by the Neighborhood Association and will be
designed in house by City staff; and the connection from Franklin Road to
Avenham Avenue will be removed and a new right turn lane will be
constructed to create a 90-degree turn for entrance into the
neighborhood.
At this point, Council Member Mason entered the meeting
(11 :00 a.m.)
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Mr. Jamison stated that with the construction of the new Ukrops
building, many onsite traffic improvements have to be completed, adding
that the City has partnered with the developer to complete the
reconstruction of the traffic signal, and a signal plan design is being
created as well as cost estimates to determine the City's and the
developer's share of the costs for the project. He noted that Council
action would be required to accept the developer's share and to
appropriate funds from VDOT, in the amount of $47,000.00, to start the
project.
(See powerpoint presentation on file in the City Clerk's Office.)
At this point, Council Member Dowe entered the meeting
(11 :02 a.m.).
Vice-Mayor Trinkle inquired as to the completion of the project;
whereupon, Mr. Jamison advised that he expects to receive the
preliminary plans this week and the actual timeline for completion of the
project is unknown.
There being no additional comments by the Council, the Mayor
thanked Mr. Jamison for his presentation.
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Presentation on Proposed Library Kiosk
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Sheila Umberger, Director of Libraries, advised that the kiosk
project was in the implementation phase; the City hopes to create a retail
model for service in the Valley View Mall; and the kiosk will be located
between the JC Penney's and Macy's stores. She called attention to the
following three components involved in the concept of the kiosk:
· Provide a traditional book drop service of up to 500 books. The
library is convinced that once the citizens find out they can return
books to the mall they will utilize the kiosk.
· Individual lockers for book pick up. A book request could be
delivered to the Valley View location and picked up there by the
citizen. In essence creating a mini-library within the mall.
· Library kiosk information point. The library's catalogue can be
viewed, the City of Roanoke page can be viewed, the information
will be bilingual, and it will include a separate button for teens to
connect.
Ms. Umberger further advised that Valley View was excited about
the kiosk project and has agreed to provide a furnished reading area
within the mall for users of the kiosk. She stated that the kiosk would be
a wireless network hot spot, and currently, it is the only wireless center
located in Valley View Mall; and the kiosk center will be about 30 feet
long, offering a defined presence within the mall.
I
Council Member Mason inquired as to how citizens would retrieve
the books from the locker after requesting the books online; whereupon,
Ms. Umberger replied that a pin number will be provided to the citizen.
She also emphasized that no staff would be stationed at the kiosk center,
however, courier service would be added for drop offs and pick up
purposes. Ms. Umberger remarked that a schedule would be created to
advise parents of events at the center such as, puppet shows or story
hour.
(For full text, see documents on file in the City Clerk's Office.)
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The City Manager commented that the project is to be operational
by May 19, 2007, in conjunction with Citizen Appreciation Day, which will
be unveiled at the festivities. She mentioned that the City was also
exploring the possibility of providing an additional kiosk center in the
Garden City Neighborhood area in the upcoming months since the area
has been perceived as an underserved area by the library services. She
reiterated that a similar briefing would also be presented at the 2:00 p.m.
Council session for viewing by the public.
Proposed Police Curfew Center
Captain Christopher C. Perkins provided an overview regarding the
City's Curfew Center, via powerpoint:
-".
,
\
,
,,-,,;./
Why a Curfew Center?
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Juvenile involvement in crime continues to rise
Social capital within neighborhoods continues to
decline
CY 2006 - 1034 juveniles were encountered by the
police between the hours of 11 PM and 5 AM
Combination of above issues leads to an increase in
gang activity and more violent crime
Roanoke has identified an unmet need for
increased services for juveniles that would reduce
their overall contact with the criminal justice
system
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Juvenile and Young Adult
Offenders
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The average age of the offender is declining
Very few offenders become adults and decide their first
crime is going to be a homicide
,. These offenders have been in and out of the system
Trends indicate an increase in the likelihood of gang
involvement
,. Gangs & violence are intrinsically linked
General lack of accountability or responsibility of the
community at large related to juvenile issues
Are facing a lack of investment in the community through
permanent residences, employment. civic duty, ete.
~
__, . ~ Research
~-
Research indicates that the number of persons
between the ages of 1 5 and 24 in a community has
a direct relationship to the community's crime rate
It is further indicates that this age group is
responSible for SO% of all crime, and the higher this
population demographic, the higher the crime spike
in a particular area
Male children in a single parent household with the
mother as the primary care provider are 50% more
likely to commit a crime before the age of 18
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,
Juvenile Facts Specific to
Roanoke
\
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In 2006, minorities represented 61 % of juvenile
arrests in Roanoke compared to a state average of
47.6%
Juvenile Intake risk assessments indicated that only
11 % had a low score compared to a 31 % statewide
Juvenile felony complaints increased 11% in 2006
Children in need of services increased 31 % in 2006
~
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Captain Perkins explained that there is a general lack of
accountability in the areas of the violent crimes. The parents do not
know the whereabouts of their children. The Police Department is
concerned and the community should be concerned as well.
/! . ::'
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Key Risk Factors
. School suspensions
. Poor academic achievement
Drug use
Criminal Activity
., 80% of incarcerated juvenile offenders are truant or drop-
outs
Drop.out rates
.... 2005 "'" 5.9% in Roanoke compared to 2.6% statewide
, 2005 = 58.3% Roanoke graduation rate compared to 76.7%
statewide graduation rate
2006 Virginia Kid, cou~
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,
,
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,._.~/
Curfew Center
. Multidisci linar a roach to rovide resources
and alternatives to incarceration
. Provides prevention options to at risk juveniles. who
exhibit patterns of behavior that may eventually
turn violent.
Intervention and counseling
Community and faith-based referrals
Job and educational opportunities
Following-up processes for sustainability
Partnership with Department of Social Services and
Roanoke City Schools
~
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Council Member Mason inquired if both parents of the children are
available for interaction. Captain Perkins replied that, in some cases, both
parents are not present, but it is required by law to serve both parents of
the juvenile if they are not deceased. In his personal opinion,
approximately 60 percent of the children have both parents to show up
for court hearings.
214
/: ,
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Curfew Center
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. Location = #9 Church Avenue
Youth Haven Assessment and Brief Intervention Center
"Central to the entire City
"Internet accessibility
" Restroom facilities
"Safe and secure environment
"Telephone access
"Allows for private counseling / intervention /
referral processes
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. Builds a stronger community/police relationship
. Increases community involvement
. Places shared responsibility for social control on
the police and community
. Provides alternative to incarceration
. Reduces crime and sustains the reduction over time
. Potentially creates viable, productive citizens
. Reach juveniles before they decide to make the
wrong decisions and enter the system
Results
1
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Council Member Lea expressed his appreciation for the program.
He explained it is a great program that recognizes a direct correlation
between education and crime. He suggested that the community be
asked to participate, especially the northwest community, wherein 61
percent of the children are minorities, and because some organizations
may feel that African American children may be targeted. In closing, he
offered his assistance in talking with the community as well as
volunteering his time if necessary.
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215
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Chief Gaskins commented that area groups and churches would be
asked to allow them to come and talk about this program and how it will
benefit the children and the community.
There being no additional questions or comments by the Council
Members, the Mayor thanked Chief Gaskins and Captain Perkins for their
presentation.
At 11 :35 a.m., the Mayor declared the Council meeting in recess to
be reconvened at 12:00 p.m., for a joint meeting of Council and the
Virginia Western Community College Educational Foundation, Inc., at the
Natural Science Center, 3095 Colonial Avenue, S. W., for an overview of
programs offered by the college.
1
At 12:00 p.m., the Council meeting reconvened in the Natural
Science Center, 3095 Colonial Avenue, S. W., City of Roanoke, Virginia,
for a joint meeting of Council and the Virginia Community College
Educational Foundation, Inc., with Mayor C. Nelson Harris and President
Robert H. Sandel, Virginia Western Community College, presiding, and all
Members of Council in attendance, except for Council Members Lea and
Wishneff.
Dr. Sandel, welcomed the Members of Council and City staff and
advised that the school's theme is "Express Yourself' and that is what can
be found at the school, students expressing themselves. He related that
the school currently has approximately 13,000 students enrolled with
jobs, children, families, and various responsibilities other than attending
classes, and 99 percent of the funding comes from the State. He added
that the bottom line for a community college is to train the workforce and
make it richer, and their curriculum is based upon what is needed for the
job.
Dr. Sandel further advised that Virginia Western will be expanding
to include a School of Culinary Arts designed to work with the existing
culinary arts programs in the public schools, to explore the spectrum
from wine to hospitality management; and the student base will come
from a service area that includes citizens of Roanoke and Salem and the
Counties of Roanoke, Craig, Botetourt, and Franklin. He pointed out that
an increase in gas prices of gas affects the community college because
there are no dormitories and no major sports programs to minimize
costs.
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216
Dr. Sandel stated that Roanoke City will be responsible for the
3,000 students enrolled for the fall semester; in September 2007; Salem
and Botetourt are responsible for approximately ten percent of the total
number of enrolled students for the fall semester out of the service area
and briefed the Council on the history of the community college and its
purpose.
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He pointed out that:
. Virginia Western is one of the largest single campuses in the
system
. almost 30,000 students took credit courses at the school during
the previous year
. 80 percent of the students worked and the average age of the
student is 29
. 25 percent of all high school graduates attend Virginia Western
immediately from high school
. 85 percent of students stay in the area after attending Virginia
Western to work
. 1/3 of the student population received financial aid and that is a
low figure
. cost of tuition should never be an option for not attending
school. Any person in the Roanoke City can receive financial aid
and attend school.
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Dr. Sandel remarked that Virginia Western offers two year technical
degrees, certificates, and career studies; the business sector can recruit
from the school or send their employees for additional training; and
transfers and community outreach complete the puzzle of what Virginia
Western does as a college.
He also mentioned that in 2005, research showed that out of
13,600 people in the service .area registered to go to college, 53 percent
registered for Virginia Western.
Following the presentation, Dr. Sandel opened the floor for
questions and/or comments.
(For full text, see documentation on file in the City Clerk's Office.)
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217
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Council Member Dowe inquired if the students enrolling into
Virginia Western were familiar with electronic textbooks; whereupon,
Dr. Sandel replied that 85 percent of the enrollment were receiving
college credit on technical classes while attending high school, as well as
being exposed to a college atmosphere. He commented that several
students use electronic textbooks, noting that some faculty members no
longer use bound textbooks in their classes.
Council Member Dowe inquired if a junior college was the same as
a community college; whereupon, Dr. Sandel responded that most junior
colleges have sports programs as well as dormitories; four-year colleges
or universities may send an athlete to a junior college for two years for
preparation in a four-year sports atmosphere. He pointed out that "club
s'ports" at community colleges are intramurals for students who are
already attending the college.
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The City Manager referred to workforce development within the
Valley, and the need for the training individuals and asked how the
community college system would be integrated into that effort;
whereupon, Dr. Sandel responded that there is an immediate need in the
Roanoke Valley for trained persons in certain fields, a quick start method
that is available for businesses; and a meeting is in place to discuss the
concept. He indicated that a need for a pool of workers with various
skills, which there are programs to train a pool of workers in a specific
skill area within six - eight weeks.
He commended the City for the diligent work on getting young
professionals, which are viewed as four-year college graduates. However,
the fact is 80 percent of the jobs today and tomorrow will not require
Bachelor of Science degrees, and the number of people having Bachelor
of Science degrees is in the low 20 percentile. He explained that
companies were recruiting from every pool of graduates and some
individuals with a Bachelor of Science degree cannot find work.
He called attention to the curriculum programs that are accredited,
especially the Nursing Program, stating that the students from Virginia
Western take the same exam as the Radford University students, and their
scores are similar, and graphic design also becoming another booming
field.
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He advised that $24 million has been allotted to update the campus
and expand the Allied Health Sciences Building on Colonial Avenue, which
will allow for the finest technology to be added, and the building will be a
benchmark.
1
He emphasized that the challenge for the school is to continue
serving the students, remain an open door institution, and be a place of
second chances; 80 percent of the students attending Virginia Western
are first generation college students; the school may have a 15 percent
graduation rate, but the majority of the students are not there to obtain a
two-year degree, but to take courses or to gain training for a skill and
return to the workforce.
Council Member Dowe inquired as to how immigrants factor into
the school, considering the perception is that the immigrants are taking
jobs that they are not qualified to do, whereupon, Dr. Sandel explained
that representatives from the college meet with businesses to discuss
educational requirements needed for the position, then that candidate
may be placed, having the educational background that is necessary.
Dr. Sandel concluded that the students, themselves, express
satisfaction with the education they are receiving at Virginia Western, and
he thanked the City Council and the City staff for their support.
I
Council Member Fitzpatrick commented that he has attended the
Technical Institute at Virginia Western and commended President Sandel
for working to make a difference.
Mayor Harris expressed appreciation to Dr. Sandel for an
informative presentation.
At 1 :20 p.m., the Mayor declared the Council meeting in recess
until 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
At 2:00 p.m., on Monday, May 7, 2007, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 21 S Church Avenue, S. W., with Mayor C. Nelson
Harris presiding.
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I
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason,
David B. Trinkle, Brian J. Wishneff, Alfred T. Dowe, Jr., Beverly T.
Fitzpatrick, Jr., and Mayor C. Nelson Harris----m-mm-------------mu-mnnnn7.
A BS ENT: Non e 00-00 - - ---00- 00 0000 00 000000__ 00-0000 00 000000__ - - _n_U - - noon - - - 000000-- - - - 0 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Stephanie M. Moon, City Clerk.
The invocation was delivered by Council Member Beverly T.
Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
I
PROCLAMATIONS-HEALTH: The Mayor declared May 2007 as
Mental Health Month.
Mayor Harris requested that a ceremonial copy of the proclamation
be forwarded to Mental Health America of Roanoke Valley.
PROCLAMATIONS-POLICE: The Mayor presented a proclamation to
Chief Joe Gaskins declaring May 15 - 19, 2007 as National Police Week
and Tuesday, May 15, 2007, as Peace Officers' Memorial Day.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, the item would be
removed from the Consent Agenda and considered separately.
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MINUTES: Minutes of the regular meeting of Council held on I
Monday, February 5, 2007, was before Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrismh-mm-nmnh-mmhnm_mn_nmm_m_h_mm 7.
NAYS: No n ennhn____n____nnh____nU_____nn__nnnn___n____n_nu_____nu00-0.
LIBRARIES-LEASES: A communication from the City Manager
requesting that Council schedule a public hearing on Monday, May 21,
2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
lease office space in the Main Library at 706 S. Jefferson Street to the
Literacy Volunteers of Roanoke Valley. was before the body.
(For full text, see communication on file in the City Clerk's Office.)
I
Council Member Mason moved that Council concur in the request
of the City Manager. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris----mhnmmhmmmh_mm__mmm_n_m___m_m 7.
NAYS: Non e_nnu_nn_uh_nnn_hn_n___h_n_n_uhnn_n_h_n_nn__n__nn_nO.
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES: A
communication from the City Clerk advising of the resignation of
Frank W. Feather as a member of the Human Services Advisory Board, was
before the Council.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason moved that Council accept the resignation
and receive and file the communication. The motion was seconded by
Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisn_nnmmm_mn_ummummmmn_mnmnmnn 7.
NAYS: No n ennn_______n_nnnnnnn___n____nnnn___n______n___n_unn__n_nO.
COMMITTEES-SOIL CONSERVATION-WATER RESOURCES: A
communication from the City Clerk advising of the resignation of
Broaddus C. Fitzpatrick as a City representative to the Blue Ridge Soil and
Water Conservation District Board of Directors, was before the Council.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation
and receive and file the communication. The motion was seconded by
Vice-Mayor Trinkle and adopted by the following vote:
I
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris_mmnm_mmn__nmmmmm_nm__mmmmm__7.
NAYS: Non e _nn_nn_nnn___nnnnnnn__nn_nn_n_unnnn_,.nnnnunnn_O.
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: A
communication from Martha C. "Christy" Williams tendering her
resignation as a member of the Roanoke Neighborhood Advocates, was
before the Council.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation
and receive and file the communication. The motion was seconded by
Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrismummnnmh_mmnmmnm_m__ummnunnm 7.
NAYS: No n eu__nn__nn_n___nnnn_n____nun__nnnnn__n__,.nn___nnnnn_O.
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CITY CLERK: A report of qualification of Cecelia R. Tyree as I
Assistant Deputy City Clerk for the City of Roanoke, effective April 16,
2007, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Mason moved that the report of qualification be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris--mmhnnm_h_n_mhnmm__n_mm_mmumnm 7.
NAYS: Non e-m--n_n___h__nnh____nnhn___nu_n___UUhn__uu_nnnu__n_nO.
REGULAR AGENDA
BID OPENING:
FRANCHISES-CIVIC CENTER: Pursuant to notice of advertisement to
seek bids from qualified bidders to be awarded a franchise with the City I
to be the exclusive provider of all food and beverage, catering and
concessions (defined as all food, food products, non-alcoholic and
alcoholic beverages and specifically excluding gifts, novelties and other
non-food merchandise) served at the Roanoke Civic Center located at 710
Williamson Road, N. E.; the proposed term of the agreement is for ten
years; as part of the agreement, the bidder to whom the franchise is
awarded will be required to install and construct a major kitchen facility,
according to pre-existing designs, at the Roanoke Civic Center to serve
events held at multiple locations at the Roanoke Civic Center; the kitchen
will be under the control and operation of the successful bidder for the
term of the Agreement; the qualified bidder shall have experience in
operating similar catered food and drink and concessions services in a
major place of public assembly; such as an arena, performing arts facility
or convention center which has multi-purpose facilities including
exhibition halls, and various sized meeting rooms citing the number of
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1
years and the locations at which such operations were conducted; and the
bidder shall have conducted a first class restaurant, bar or cafeteria
involving the purchase, preparation, and serving of food and drink to the
public for at least 3,000 persons in one day or an overage of 2,000 meals
per day for five consecutive days, said bids are to be received by the City
Clerk until 12:00 p.m., Monday, May 7, 2007, and to be opened and read
aloud before the Council at 2:00 p.m.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor instructed the City Clerk to proceed with the opening of
the bids; whereupon, the City Clerk opened and read aloud the sole bid
from Ovations.
Without objection by the Council, the Mayor advised that the sole
bid from Ovations would be referred to the City Manager for study, report
and recommendation to Council.
PUBLIC HEARINGS:
I
SCHOOLS: Pursuant to instructions by the Council, the City Clerk
having advertised apublic hearing for Monday, May 7 at 2:00 p.m., or as
soon thereafter as the matter may be heard, with regard to receive citizen
appointment of three Trustees to the Roanoke City School Board for
three-year terms of office, commencing July 1, 2007, and ending June 30,
2010; and unexpired term of William H. Lindsey, ending June 30, 2007,
the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Friday, April 27, 2007; and in the Roanoke Tribune on
Thursday, April 26, 2007.
(See publisher's affidavits on file in the City Clerk's Office.)
Individuals accorded interviews by the Council were: Melissa
Friedman, Mignon Chubb-Hale, Dolores Johns, Vivian Sanchez-Jones,
Patrick Kenney, Mark Lucas, Suzanne Moore, Courtney Penn and Court
Rosen.
The Mayor inquired if there were persons present who would like to
speak in connection with the matter; whereupon, the following persons
addressed the Council:
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Mary Brooks, 4713 Berkeley Square, S. W., appeared before Council
in support of Mignon Chubb-Hale. She advised that Ms. Chubb-Hale's I
tenure with the School system will provide her with the ability to
understand the inner workings of the schools, and that she would be an
outstanding member of the School Board.
Benjamin Basack, 1717 Mt. Vernon Road, S. W., appeared before
Council in support of Suzanne Moore. Noting that Ms. Moore would
make an excellent School Board member, that she has worked tirelessly
to help children overcome deficiencies, and her knowledge, experience,
and passion for the City will lead to meaningful contributions and fruitful
outcomes.
Esther Sersunda, President of the Retired Teachers Association,
appeared before Council in support of Mignon Chubb-Hale, and called
attention to the many awards received by Ms. Chubb-Hale as well as her
dedication to each purpose.
April Bryant, 4720 Arnold Drive, N. E., appeared before Council in
support of Suzanne Moore, advising that Ms. Moore is well qualified and
an outstanding candidate.
Maggie Moen, 3519 Loblolly Lane, S. W., appeared before Council I
in support of Mark Lucas, advising that Mr. Lucas would be a great asset
because he would bring creative and innovative ideas to the School Board.
Rita Leftwich, 110 Brookshire Drive, Rocky Mount, appeared before
Council in support of Mark Lucas, advising that Mr. Lucas is an excellent
candidate and could perform well as a School Board Trustee.
Duke Balridge, 307 Darwin Road, S. W., appeared before Council in
support of Mark Lucas, noting that Mr. Lucas is a great motivator, he
genuinely cares about children, and will work tirelessly to make the
schools the best they can be.
Damon Williams, 2618 Charing Cross Drive, S. W., appeared before
Council in support of Mignon Chubb-Hale, recalling that Ms. Chubb-Hale
had a strong influence on his development and career, and that she
would add leadership and guidance to the current School Board.
Joseph Sims, 3312 Pittsfield Avenue, N. W., appeared before
Council in support of Court Rosen, noting that he has known Mr. Rosen
for several years and believes he would be a great addition to the School
Board.
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1
James Hartness, 3227 Allendale Avenue, S. W., appeared before
Council in support of Court Rosen, advising that Mr. Rosen would bring
positive attributes to the School Board because he is a good listener and
that is needed to make the first step to advocate change.
Tracy Hamilton, 3232 Allendale Avenue, S. W., appeared before
Council in support of Court Rosen, advising that Mr. Rosen lives next
door, and is wonderful with children. Therefore, he should be considered
for the position of School Board Trustee.
William Sinkler, 17 Hale Avenue, Salem, Virginia, appeared before
Council in support of Dr. Dolores Johns, advising that Dr. Johns' network
enrichment is awesome and she would be a positive addition to the
School Board.
The Reverend Edwin Burton, 1640 Flora Lane, N. W., appeared
before Council in support of V. Mignon Chubb-Hale, advising that Ms.
Chubb-Hale is active in the church environment and community projects;
and she would make an excellent School Board Trustee.
I
Barbara Smith, 436 Bramble Lane, S. W., appeared before Council
speaking on behalf of Vivian Sanchez-Jones, advising that Ms.
Sanchez-Jones is employed with the Refugee and Immigration Services as
the School Liaison and she works with over 700 immigrant students, She
was appointed by Governor Tim Kaine to serve as a member the Mental
Health Commission, and furthermore, she would make an outstanding
School Board Trustee.
Charles Brunal, 2335 Colonial Avenue, S. W., appeared before
Council in support of Vivian Sanchez-Jones, advising that his family
recently moved to Roanoke, and Ms. Sanchez-Jones helped to enroll his
children in the Roanoke City Public Schools, and he thinks she would be
wonderful for the School system.
Marc Fink, 3545 Electric Road, S. W., appeared before Council in
support of V. Mignon Chubb-Hale, advising that he was honored to speak
on behalf of Ms. Chubb-Hale because she had a great impact on his life,
she exhibits grace, and has the ability to command respect. He
emphasized that she would be a great asset to the Roanoke City School
Board.
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George Kegley, 301 Tinker Creek Lane, N. E., appeared before I
Council in support of Vivian Sanchez-Jones, advising that Ms. Sanchez-
Jones' dedicated service to the Refugee and Immigration Services
organization has increased the program to 700 children. He spoke of her
as a committed, tireless worker for the Latino community, and that she
would be a wonderful asset to the School Board.
Jane Hamilton, 2111 Lavelle Drive, appeared before Council in
support of Dr. Dolores Johns, advising that Dr. Johns was instrumental in
getting support for academically challenged students in the Roanoke City
Schools, and she is an educational professional and would be an excellent
School Board Member. .
Denise Huffman, 5459 Lakedale Road, appeared before Council in
support of Vivian Sanchez-Jones advising that Ms. Sanchez-Jones is an
emerging Hispanic leader, active in the community and helps Hispanic
businesses and families with children.
Laura Holtz, 629 Huntington Boulevard, N. E., appeared before
Council in support of Vivian Sanchez-Jones, advising that a representative
from the refugee and immigrant population is needed on the Roanoke
City School Board. Since Ms. Sanchez-Jones works with the immigrant I
population, she believes she would be a viable candidate for the School
Board position.
Ray Douglas, 3316 Kershaw Road, N. W., appeared before Council
in support of Courtney Penn, advising that Mr. Penn has seniority
leadership skills and has brought stability to the Board and should be
reappointed for another term as School Board Trustee.
The Reverend Joe Marques, 3109 Yardley Drive, N. W., representing
the Hispanic Pastors of the Valley, appeared before Council in support of
Vivian Sanchez-Jones, advising that Ms. Sanchez-Jones has the skills
beneficial for the position of School Board Member.
Mary Lynn, 1214 Kerns Avenue, S. W., appeared before Council in
support of V. Mignon Chubb-Hale, advising that Ms. Chubb-Hale was a
gifted teacher, active in her church and community as well as encourages
young people to strive to be the best that they can be. Ms. Lynn urged
the Council to appoint Ms. Chubb-Hale to the Roanoke City School Board.
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Cheryl Reed, 2330 Avenham Avenue, S. W., appeared before
Council in support of Court Rosen, advising that Mr. Rosen is an excellent
candidate who is dedicated, responsible, has experience working in
government, and would be committed to making positive change in the
Roanoke City School System. Ms. Reed urged the Council to consider Mr.
Rosen as a School Board Trustee.
Duke Curtis, 1309 Guilford Avenue, N. W., appeared before Council
in support of Dr. Dolores Johns, advising that Dr. Johns is an outstanding
citizen, retired educator, and an active and faithful church member, who
should be given serious consideration as a School Board candidate.
There being no further speakers, the Mayor declared the public
hearing closed.
PETITIONS AND COMMUNICATIONS:
I
BUDGET-CABLE TELEVISION: A written communication from Vice-
Mayor David B. Trinkle, the City's representative to the Roanoke Valley
Regional Cable Television Committee, transmitting the RVTV Fiscal Year
2008 budget.
Vice-Mayor Trinkle recommended Council approve the proposed
RVTV budget for fiscal year 2007-2008, in the amount of $339,711.00,
with the City's contribution totaling $176,650.00.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37745-050707) A RESOLUTION approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the
annual operating budget for Fiscal Year 2007-2008 for the operation of
the regional government and educational access station, Roanoke Valley
Television (RVTV, Channel 3), and for the City to provide partial funding.
(For full text of resolution, see Resolution Book No. 71, page 325.)
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228
Council Member Mason moved the adoption of Resolution No. 1
37745-050707. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnm-h-mmmnm_nm____nmuh_mmn_mu,m_h_7.
NAYS: No n en__n____UnUnhnnnhn__U__n_UUh____Uh___UUh__________U_h_-0.
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS:
CITY EMPLOYEES-PERSONNEL: The City Manager submitted a status
report regarding Affirmative Action and Diversity Initiatives for Calendar
Year 2006.
(For full text, see communication and supporting documentation on file
in the City Clerk's Office.)
I
Dan Hale, President, NAACP, appeared before the Council and
commented on diversity in the City of Roanoke. He stated that for the
past seven years, tremendous improvement has been made as a City,
considering where the City has come from. He complimented the City
Manager for her efforts in making the City of Roanoke a diverse City, and
the Human Resources Department for its creativeness and hard work.
However, he noted that concerns remain with the protective services,
such as Fire/EMS and the Police Department. He expressed appreciation
to Council Member Dowe for his involvement in diversifying boards and
commissions, and Mayor Harris for his willingness to be inclusive with
new collaborations.
At 3:45 p.m., the Mayor declared the Council meeting in recess for
Closed Session, as previously approved by the Council, to be held in the
Council's Conference Room, Room 450, Noel C. Taylor Municipal
Building.
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At 4:05 p.m., the Council meeting reconvened in the City Council
Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
with Mayor Harris presiding and all Members of Council in attendance.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-BUDGET-GRANTS-YOUTH: The City Manager
submitted a written communication recommending authorizing
acceptance of the Project Safe Neighborhoods grant from the U. S.
Department of Justice; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37746-050707) A RESOLUTION accepting the Anti Gang Initiative
funding grant made to the City from the U. S. Department of Justice
through the Virginia Association of Chiefs of Police (VACP), administering
agency, and authorizing execution of any required documentation on
behalf of the City.
I
(For full text of resolution, see Resolution Book No. 71, page 326.)
Council Member Mason moved the adoption of Resolution No.
37746-050707. The motion was seconded by Vice-Mayor Trinkle.
Council Member Wishneff suggested that a brief overview of the
curfew center be presented for public viewing.
(See briefing that was presented during 9:00 a.m. Work Session on
page 211.)
Council Member Lea advised that he is pleased with the work of the
City Administration and Police Department regarding exectution of the
initiative, adding that it sends a message to the Council and the citizens
that the City of Roanoke is very serious about public safety, and he
believes the program will be an enhancement. He also commended the
Police Department and City staff for their efforts.
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Mayor Harris inquired about the starting date for the program; 1
whereupon, Chief Gaskins gave a date of July 1, 2007, or no later that the
upcoming school year.
There being no additional questions and/or comments by the
Council Members, Resolution No. 37746-050707 was adopted by the
following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris-n-nmm----hnm_hm____um_m_mm___h_m_h_m 7.
NAYS: Non e-m---oon____n__U_n__uhnnn____nn_uh_____U______oohn_n_h_--000.
Council Member Fitzpatrick offered the following budget
ordinance:
(#37747-050707) AN ORDINANCE to appropriate funding from the
U.S. Department of Justice Project Safe Neighborhood Program, through
the Virginia Association of Chiefs of Police, for operation of a juvenile
curfew center, amending and reordaining certain sections of the 2006-
2007 Grant Fund Appropriations, and dispensing with the second reading I
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 327.)
Council Member Fitzpatrick moved the adoption of Budget
Ordinance No. 37747-050707. The motion was seconded by Council
Member Dowe and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayo r Harri Snn_m_hnm_____m_____h__nm_h_nm_hnmuhm___7.
NAYS: No n eunnnuunnu____n__nnh___unu____nn___h_n__uhn____oo_n_____O.
BUDGET-HUMAN DEVELOPMENT-GRANTS: The City Manager
submitted a written communication recommending acceptance of an
Employment Advancement for TANF Participant grant from the Virginia
Department of Social Services; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following resolution:
(#37748-050707) A RESOLUTION authorizing the acceptance of an
Employee Advancement for TANF Participant grant under the Temporary
Assistance to Needy Families (TANF) Project from the Virginia Department
of Social Services (VDSS) for the purpose of maintaining and improving
existing services to eligible TANF recipients; authorizing the City of -
Roanoke to serve as the primary fiscal agent for the distribution of such
funds to the provider agencies serving the Southwest Virginia Regional
Employment Coalition; and authorizing execution of any and all
necessary documents to comply with the terms and conditions of the
grant.
(For full text of resolution, see Resolution Book No. 71, page 328.)
Council Member Mason moved the adoption of Resolution No.
37748-050707. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
1
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnumum___mm__mm__nn_mu_mm_mum_mm_7.
NAYS: Non eun___n_u_u__un_nnn_oooooo__n_nn_oouoonu_nnnnuuunn___nO.
Council Member Dowe offered the following budget ordinance:
(#37749-050707) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Southwest Virginia Regional
Employment Coalition Grant, amending and reordaining certain sections
of the 2006-2007 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 329.)
Council Member Dowe moved the adoption of Budget Ordinance
No. 37749-050707. The motion was seconded by Council Member
Fitzpatrick and adopted by the following vote: .
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris-_nmm__m__m_m_m__mmm__mmmnmmunm 7.
I
NAYS: Non e_n_nu_n_n__u_nn____u_nu_unn__uoou___oo_nnn___nu__nn_____O.
232
BUDGET-HUMAN DEVELOPMENT-GRANTS: The City Manager I
submitted a written communication recommending acceptance of a Child
Care Provider Training grant from the Virginia Department of. Social
Services; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37750-050707) A RESOLUTION authorizing the acceptance of a
one time grant to the City of Roanoke Department of Social Services from
the Virginia Department of Social Services for the purpose of assisting in
the recruitment and training of child care providers to eligible Temporary
Assistance to Needy Families (TANF) recipients; and authorizing
execution of any and all necessary documents to comply with the terms
and conditions of the grant.
(For full text of resolution, see Resolution Book, No. 71, page 330.)
Vice-Mayor Trinkle moved the adoption of Resolution No.
37750-0S0707. The motion was seconded by Council Member Dowe and I
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitz'patrick and Mayor Harris-m--hmmh-nummmuhn__mn___mmm_m_h_n 7.
NAYS: No ne--noooo_hn_oooo____noo__n__n_h____noo___n___ooh_____oohn____00-00__0.
Council Member Mason offered the following budget ordinance:
(#37751-050707) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Child Care Provider Training Grant,
amending and reordaining certain sections of the 2006-2007 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of resolution, see Resolution Book No. 71, page 331.)
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Council Member Mason moved the adoption of Budget Ordinance
37751-050707. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris_m_m_m_m_ummnmnmn_mmmnmnmmnm 7.
NAYS: Non e nn___nn_n_n___nnnnuoo___n_nn__nuoo___nnn_nnnn____oonn_O.
POLICE DEPARTMENT-BUDGET-INSURANCE: The City Manager
submitted a written communication recommending appropriation of
funds for repairs and historical restoration to the police satellite station
located at 1015 Jamison Avenue, S. E., due to a vehicular accident.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
I
(#37752-050707) AN ORDINANCE to appropriate insurance
proceeds from a vehicular accident to repairs of the Jamison Avenue
police satellite station, amending and reordaining certain sections of the
2006-2007 General Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 332.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance
37752-050707. The motion was seconded by Council Member Mason
and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnmmmm_mmnnm_mmnmm_nnmuoo_m_mn 7.
NAYS: No n en___n_oon____nnn___n___n__noo_nnn___n____noo_n_oooon__nnnn_O.
LIBRARIES-LICENSES-VALLEY VIEW MALL: The City Manager
submitted a written communication recommending authorization for
waiver of the City's sovereign immunity and execution of a license
agreement with CBL & Associates Management, Inc., for a library kiosk at
Valley View Mall.
I
(For full text, see communication on file in the City Clerk's Office.)
234
Council Member Fitzpatrick offered the following resolution:
I
(#377S3-050707) A RESOLUTION authorizing the execution of a
license agreement with Valley View Mall, LLC, through its agent, CBL &
Associates Management, Inc., and authorizing the waiver of the City's
sovereign immunity to the extent provided in such license agreement.
(For full text of resolution, see Resolution Book No. 71, page 333.)
Council Member Fitzpatrick moved the adoption of Resolution No.
37753-050707. The motion was seconded by Council Member Mason.
Sheila Umberger, Director of Libraries, gave a brief overview of the
Kiosk presentation.
(See briefing that was presented' during the 9:00 a.m. Work Session on
page 210.)
There being no additional questions and/or comments by the
Council Members, Resolution No. 37753-050707 was adopted by the
following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisumn-muh-_m_hnmm_h_mu__n_muh__m__nnu 7.
1
NAYS: No n e--nuunn__u_n___nu__nnu_____nu__nnn____n__uun___U_hn__--0.
ASBESTOS REMOVAL: The City Manager submitted a written
communication recommending authorization to execute appropriate
amendments to the contract with WACO, Inc., in order to retroactively
increase the contract "not to exceed" amount.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37754-0S0707) AN ORDINANCE authorizing the City Manager's
issuance and execution of Amendments to the City's Contract with Waco,
Inc., for asbestos and lead abatement services to increase retroactively
the amount of the Contract for the Contract years ending November 25,
2005, and November 25, 2006; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 334.)
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235
I
Council Member Mason moved the adoption of Ordinance 37754-
050707. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris_m___nnnmm_n___m__nn_______n_m_mmmm_m_7.
NAYS: Non e_n___oo__nnnn___n_oonnn___nn__nnunn__nn_____nnoo__nnnn_O.
HOUSING-GRANTS: The City Manager submitted a written
communication recommending authorization to execute appropriate
amendments to the contracts with Strahle Construction Company, Inc.,
and D. E. Eakin & Sons, Inc., in order to increase the contracts "not to
exceed" amounts, respectively.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
I
(#37755-050707) AN ORDINANCE authorizing the City Manager's
issuance and execution of additional Amendments to the City's contract
with Strahle Construction Company, Inc., for additional lead-based paint
hazard control work for the Lead-Safe Roanoke program; and dispensing
with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 335.)
Vice-Mayor Trinkle moved the adoption of Ordinance 37755-
050707. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnnnmnm_m___noom___nnmnnm_________nmm___7.
NAYS: No n en__n__nnnnnnn__nnn__n_nn__nn__n_n______n____nn__nnn__-0.
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236
Council Member Fitzpatrick offered the following ordinance:
I
(#37756-050707) AN ORDINANCE authorizing the City Manager's
issuance and execution of additional Amendments to the City's contract
with D. E. Eakin & Sons, Inc., for additional lead-based paint hazard
control work for the Lead-Safe Roanoke program; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 336.)
Council Member Fitzpatrick moved the adoption of Ordinance
37756-050707. The motion was seconded by Council Member Mason
and adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrism-n-----h-_____hn___mm___nhm_____unmnu____m 7.
NAYS: No n e m--h-n__oon_oon_n__noo___n_oo___nnoooo_n_oooooo_____oo__nnoo_h__O.
BRIDGES-CONSULTANT REPORTS: The City Manager submitted a
written communication recommending execution of Amendment No. 2
with Hayes, Seay, Mattern & Mattern, Inc., for consultant services for the I
Three Year Bridge, Culvert, Sign and Parking Garage Inspection Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37757-050707) A RESOLUTION authorizing the City Manager's
issuance and execution of Amendment No. 2 to the City's Three Year
Bridge, Culvert, Sign, and Parking Garage Inspection contract with Hayes,
Seay, Mattern & Mattern, Inc., for additional engineering services for the
third year of the contract.
(For full text of ordinance, see Ordinance Book No. 71, page 337.)
Vice-Mayor Trinkle moved the adoption of Resolution 37757-
050707. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris--moohnn---mnoooom_hm____h_nnn_mhnmoomn7.
NAYS: No neoooo____nn____nnoo_h__n___h_n__oo___hn___oooo__n____noo____-000000-0.
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1
BRIDGES-CONSULTANTS REPORT: The City Manager submitted a
written communication recommending execution of Amendment No. 3
with Mattern & Craig, Inc., for consultant services for the Three Year
Bridge, Culvert, Sign and Parking Garage Inspection Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37758-050707) A RESOLUTION authorizing the City Manager's
issuance and execution of Amendment No. 3 to the City's Three Year
Bridge, Culvert, Sign, and Parking Garage Inspection contract with
Mattern & Craig, Inc., for additional engineering services for the third
year of the contract.
(For full text of ordinance, see Ordinance Book No. 71, page 338.)
Vice-Mayor Trinkle moved the adoption of Resolution 37758-
050707. The motion was seconded by Council Member Mason and
adopted by the following vote:
1
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrism__mmmmnmmnmm_mmnmmmnmm_mn7.
NAYS: Non enn__nnn___n__n_n__nnn___oonnnnn___n_____nnn____n_____nn-0.
BUDGET-PARKS AND RECREATION: The City Manager submitted a
written communication recommending execution of..a Memorandum of
Understanding with the County of Roanoke for the continuation of
therapeutic recreation services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37759-050707) A RESOLUTION authorizing the City Manager to
enter into a Memorandum of Understanding with Roanoke County for the
continuation of therapeutic recreation services, upon certain terms and
conditions.
(For full text of ordinance, see Ordinance Book No. 71, page 339.)
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Council Member Mason moved the adoption of Ordinance 37759- I
050707. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrishn-m-mnnm-mh-mmuh_mum__mm_h____um7.
NAYS: Non en-oooohn-nnoohn__oooooo_n_ooooooh_n__noooou_noooohn__nn_hnooO.
BUDGET-FIRE DEPARTMENT: The City Manager submitted a written
communication recommending execution of an amendment to the
contract with Cederquist Rodrigez Ripley, P.c., d/b/a Rodriguez Ripley
Maddux Motley, for additional design services related to the LEED
certification of the Williamson Road Fire Station project.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#37760-0S0707) AN ORDINANCE to transfer funding from the
Capital Projects Fund Contingency to the Williamson Road Fire/EMS
Station Project, amending and reordaining certain sections of the 2006- I
2007 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 340.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance
37760-050707. The motion was seconded by Council Member Mason.
Council Member Wishneff advised that there is a movement around
the Country for energy efficiency in new construction; adding that the
City of Roanoke will use the new Williamson Road Fire Station as an
example, and it is hoped that the private sector and others in the
Roanoke Valley will support this initiative.
There being no additional questions or comments, Budget
Ordinance No.3 7760-050707 was adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harri S___mh_nn__mmmmnnmmmm____mm_mmn___7.
NAYS: Non e -00- - - _00_ 00 _00_00__ 000000 - - - - _noon 00 - - 00_00_ 00 __000000 - - 00_00_ _ _ _ 00000000 - - - O.
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1
Vice-Mayor Trinkle offered the following Resolution:
(#37761-050707) A RESOLUTION authorizing the City Manager's
issuance and execution of additional Amendments to the City's contract
with Cederquist Rodriguez Ripley, P.c., d/b/a Rodriguez Ripley Maddux
Motley (RRMM) for additional professional services for the Williamson
Road Fire Station Project.
(For full text of resolution, see Resolution Book No. 71, page 341.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37761-
050707. . The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris_m_m_n__nm_mmmmnhnm_mmmnnnmn_m7.
NAYS: Non e - 00-00 nun - - noon noon - - noon - - - noon __ -0000- - - noon noon - - - --00-00- - - - 0 .
1
BUDGET-MARKET SQUARE PARKING' GARAGE: The City Manager
submitted a written communication recommending execution of an
amendment to the contract with Sutton-Kennerly & Associates, Inc., for
additional profeSSional services for the condition assessment of the
Market Garage fa<;ade project.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37762-050707) A RESOLUTION authorizing the City Manager's
issuance and execution of additional Amendments to the City's contract
with Sutton-Kennerly & Associates, Inc., for additional professional
services for the Condition Assessment for the Market Garage Project.
(For full text of resolution, see Resolution Book No. 71, page 342.)
Vice-Mayor Trinkle moved the adoption of Resolution 37762-
050707. The motion was seconded by Council Member Lea and adopted
by the following vote:
AYES: Council Members Lea, Mason, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayo r Harri Snnmn_nu_mumnmm__nm_m__mnu____m_mm 7.
I
NAYS: No n en_u_u__nunnun____nnn____n____nn___nnnnnunn_n_n____nnO.
240
DIRECTOR OF FINANCE:
AUDITS/FINANCIAL REPORTS: The Director of Finance submitted
the Financial Report for the month of March 2007.
I
The Director of Finance commented on revenue and expenditure
trends for the first nine months of the fiscal year.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the
Financial Report for the month of March 2007, would be received and
filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
I
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard and
matters requiring referral to the City Manager will be referred
immediately for response, recommendation or report to Council.
Robert Gravely, 727 29th Street, N. W., appeared before Council and
spoke with regard to pay increases for police officers, retention of current
City employees, and the importance of promoting from within the City
ranks.
Dick Kepley, 550 Kepplewood Road, S. E., appeared before Council
and spoke in support of saving the existing gymnasiums at Patrick Henry
High School, which affect the curfew programs for children, and he
suggested that the City form a recreational center with the William
Fleming High School's existing gymnasium.
I
241
I
Helen Davis, 35 Patton Ave N.E., appeared before Council and
complained about the difficulty for citizens to present comments, reports
and suggestions to the Council as a body, and suggested that the Council
provide written guidelines to the public.
Stuart Barbor, 727 Riverland Road, S. E., appeared before Council
and spoke in support of saving the existing gymnasiums at Patrick Henry
High School. He suggested that a retaining wall be built on the Patrick
Henry High School side of the alley, which could create an additional
parking area for the high school.
CITY MANAGER COMMENTS:
I
ACTS OF ACKNOWLEDGEMENT-HISTORIC PRESERVATION: The City
Manager reported that on May 4, 2007, she and Council Members Dowe
and Mason traveled to Richmond, Virginia to attend a celebration of
Oliver White Hill's 100th birthday. She noted that Governor Tim Kaine and
other government officials were in attendance, and on behalf of the City,
Council Members Dowe and Mason presented a check, in the amount of
$48,000.00, to cover half of the cost of the purchase price of Mr. Hill's
childhood residence on Gilmer Avenue. Ms. Burcham indicated that the
home would be renovated for use by Washington and Lee law students to
provide civil rights and legal aid services to the community. In addition,
she presented a framed photo of the Oliver White Hill home, which was
presented to the City by the Oliver Hill Foundation in recognition of its
donation. She remarked that the Foundation intents to provide an "after"
photo of the home upon completion of its renovation. (For viewing, see
Photo on display at the Gainsboro Library)
At 5:00 p.m., the Mayor declared the Council meeting in recess for
continuation of previously approved Closed Sessions.
At 5:55 p.m., the Council meeting reconvened in the Council
Chamber, Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Council member Mason.
I
242
COUNCIL: With respect to the Closed Session just concluded, I
Council Member Fitzpatrick moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business
matters lawfully exempted from open meeting requirements under the
Virginia Freedom of Information Act; and (2) only such public business
matters were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by city Council. The
motion was seconded by Council Member Wishneff and adopted by the
follOWing vote:
AYES: Council Members Lea, Trinkle, Wishneff, Dowe, Fitzpatrick
and Mayo r H arr i s ___nnn - - _00_ - - 0000 - - 00-0000 -- - - -00-00 - - 000000 0000---- 00 - -00-00-- - - - - 00000000 - - 6.
NAYS: No n e-n_unuhn__unu__n__nu____n_U__UOon____nu__nnnn___n_n_u_O.
(Council Member Mason was absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW BOARD:
The Mayor advised that there is a vacancy on the Architectural Review
Board created by the resignation of Lara J. Katz for a term ending
October 1, 2010; whereupon, he opened the floor for nominations to fill
the vacancy. .
The name of William D. Bestpitch was placed in nomination.
I
There being no further nominations, Mr. Bestpitch was appointed
as a member of the Architectural Review Board to fill the unexpired term
of LoraJ. Katz, ending October 1,2010, by the follOWing vote:
FOR MR. BESTPITCH: Council Members Lea, Trinkle, Wish neff,
Dowe, Fitzpatrick and Mayor Harris-mhnnm_m__mnnm__m_m___mmmOon_6.
NAYS: No n en_uOo___nn___u_nnn__U__hn_nn__nnnn_n___nnu___uOon___nnO.
(Council Member Mason was absent.)
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243
1
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The Mayor
advised that there is a vacancy on the Fair Housing Board created by the
resignation of Nancy F. Canova for a term ending March 31, 2007;
whereupon, he opened the floor for nominations to fill the vacancy.
The name of Jason L. Moore was placed in nomination.
There being no further nominations, Mr. Moore was appointed as a
member of the Fair Housing Board, for a term ending March 31, 2010, by
the following vote:
FOR MR. MOORE: Council Members Lea, Trinkle, Wishneff, Dowe,
F itz patri ck an d Mayo r H arri Sumuummmmmmmuumummmummmmm6.
NAYS: Non e 00-00- -- 00--00 00000000 uuu 00 u_uu uu__ - - uuu 00 - - uuu 00 _ooUU - _uuu - O.
(Council Member Mason was absent.)
I
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The
Mayor advised that there is a vacancy on the Roanoke Arts Commission
created by the resignation of Susannah Koerber for a term ending
June 30, 2009; whereupon, he opened the floor for nominations to fill the
vacancy.
The name of Lucy H. Lee was placed in nomination.
There being no further nominations, Ms. Lee was appointed as a
member of the Roanoke Arts Commission to fill the unexpired term of
Susannah Koerber, for a term ending June 30, 2009, by the following
vote:
FOR MS. LEE: Council Members Trinkle, Wish neff, Dowe, Lea,
Mas 0 n an d Mayo r H arri smmuunmuumm_mm_m_mm____u_nmmnm_nmn6.
NAYS: Non e_m__uuuunu__uuu____nn____n___nnn___n___uun_nuunuun_O.
(Council Member Mason was absent.)
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244
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised that I
there is a vacancy on the Youth Services Citizen Board created by the
expiration of term of office of Juan D. Motley for a term ending May 31,
2006; whereupon, he opened the floor for nominations to fill the vacancy.
The name of Angela Holland was placed in nomination.
There being no further nominations, Ms. Holland was appointed as
a member of the Youth Services Citizen Board for a term ending May 31,
2009, by the following vote:
FOR MS. HOLLAND: Council Members Lea, Trinkle, Wish neff, Dowe,
Fitz patri ck and Mayo r Harri s ----n________u____mnm__________mmhnmmmh_n___6.
NAYS: No n e -n--_nnnn__nn__n__noo____nun_u__nnnnnn___n_n___nunnn_O.
(Council Member Mason was absent.)
At this point, Council Member Fitzpatrick left the meeting
(6:05 p.m.).
ECONOMIC DEVELOPMENT-CARillON BIOMEDICAL INSTITUTE:
I
ECONOMIC DEVELOPMENT-CARillON BIOMEDICAL INSTITUTE: The
City Manager advised that the developers of the proposed Cambria Suites
Hotel presented to the City Administration a request for an economic
development incentive grant of $2 million in order to offset costs of an
extraordinary nature related to the construction of a hotel within the
floodplain along Reserve Avenue, S. W. She further advised that upon
review of the request, she and the Director of Planning Building and
Economic Development advised the Council that the proposed hotel
location was in a floodplain of considerable acreage including the entirety
of the South Jefferson Redevelopment Area Phases 1 and 2
(approximately 30 acres), and that the property's situation was not
unique or extraordinary.
Furthermore, she reported that the City's previous investment of
over $20 million to acquire, demolish, and assemble the property in the
Redevelopment area was intended to incentivize future development in
said location, and that incentive grants in the area would further delay
the City's return on its original investment through the generation of
taxes.
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Ms. Burcham recommended that the request from the developers of
the proposed Cambria Suites Hotel not be accepted. Following
discussion, the Council unanimously concurred in the recommendation of
the City Manager, and she was directed to inform the developer of
Council's action.
There being no further business, at 6:10p.m., the Mayor declared
the Council meeting in recess until Thursday, May 10, 2007, at 8:30 a.m.,
at which time the Council will convene in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., for fiscal year 2007-2008
Budget Study.
The regular meeting of Roanoke City Council, which was called to
order on Monday, May 7, 2007, at 2:00 p.m., reconvened on Thursday,
May 10, 2007, at 8:30 a.m., in Room J S9, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor C.
Nelson Harris presiding.
I
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason,
David B. Trinkle, Brian J. Wishneff, Alfred T. Dowe, Jr., (arrived late),
Beverly T. Fitzpatrick, Jr., (arrived late) and Mayor C. Nelson Harrism_mn7.
ABS E NT: Non e 00 n_n 0000 - - noon - - noon 00 00_00 - - 0000 00 00000000 - - 0000__ 00 -00 noon 00 -00- - 0 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Stephanie M. Moon, City Clerk.
OTHERS PRESENT: The Honorable Octavia Johnson, Sheriff; R. Brian
Townsend, Acting Assistant City Manager for Community Development,
Sherman A. Stovall, Director of Management and Budget; Amelia
Merchant, Budget Administrator, Office of Management and Budget; Ann
Shawver, Deputy Director of Finance; Debbie Moses, Director of Operating
Expenses, Hotel Roanoke and Cohference Center; and Frank Baratta,
Budget Team Leader.
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246
BUDGET: The Mayor advised that the purpose of the meeting was
to engage in fiscal year 2007-2008 budget study deliberations and
finalize budget decisions, so that ordinances can be prepared and
adopted at a reconvened Council meeting on Monday, May 14, 2007.
I
The City Manager reviewed the following items that were referred
to fiscal year 2007-2008 budget study.
Budget Study Agenda
. Referred To Budget Study
. Deer Management Program
. Motor Vehicle Decal
. Other Items Targeted For Review
. Parking Rate Adjustments
. Capital Improvement Program Update
. Retiree Pay Raise
2
I
Mr. Stovall presented an overview of the referred budget items:
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247
1
Deer Management
Background
· FY 2003-04
)
. Used retired police officers to provide deer culling
services
· FY 2004-05
. Contracted with an external vendors (White
Buffalo, USDA, and Lost Arrow Fish Farm) to
provide deer culling and meat processing
· FY 2005-06
. Contracted with USDA
3
1
Deer Management
FY FY FY
2003-04 2004-05 2005-06
Expenditure $23,128 $65,446 $44,945
Deer Culled 109 217 110
Average $212.19 301.59 $408.59
Cost
Per Deer
Note:
In FY 2003-04, program did not get underway until late November 2003
4
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248
He advised that the Deer Management Program was active in fiscal I
years 2004 - 2006. In 2004, retired police officers were used for the
culling of deer. In 2005 and 2006, the culling was contracted out to a
company for deer culling and processing. Because of decline in numbers
in the past years, the Program was not funding for 2007.
Vice-Mayor Trinkle inquired if reason was due to the decrease in
culling in 2006 and the success of the program in 2005, and also the
rationale for funding the program every other year.
The City Manager replied that a part of the large number in year
2005 was due to the aggressive baiting program initiated by White
Buffalo, an outside organization; and since no deer was found in 2006,
the Council made the decision not to fund the program in 2007. She
added that some residents feed the deer which causes complaints.
Council Member Mason expressed support for reimplementation of
the program inasmuch as deer are becoming a nuisance in the heavily
wooded area of South Roanoke; ahd the program is a humane way to
control the deer population.
At this point, Council Member Fitzpatrick entered the meeting
(8:05a.m.).
I
Council Member Wishneff expressed opposition to the program,
citing it as cruel and inhumane to bait and kill deer.
Council Member Lea noted concern with regard to the increase in
the population of the deer in the City, and expressed his support for a
Deer Management Program.
Council Member Fitzpatrick acknowledged support for the program
being funded every three years insomuch as the increase of deer related
accidents.
Following discussion, Vice-Mayor Trinkle requested that a survey be
conducted to find out how other localities handle the deer problems.
Council Member Fitzpatrick recommended as a compromise that
the City allocate funds for the Deer Management Program every three
years so as to maintain the deer population, as well as address maintain
control in the community for safety reasons.
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249
1
Without objection by the Council, Mayor Harris noted that the Deer
Management Program would not be funded for 2007; however, the
Program would be considered for implementation in 2008.
At this point, Council Member Dowe entered the meeting (9:00
a.m.)
MOTOR VEHICLE DECALS-LICENSE TAX: Ms. Shawver noted that the
Council was briefed at its Financial Planning Work Session on Friday,
February 16, 2007, regarding the possible elimination of the City's decal.
She provided the following information:
Elimination of Motor Vehicle Decal
I
· Recommendation:
. Continue to impose a motor vehicle license tax but
eliminate the use of decals
. Simplify current tax structure by editing the code
to specify new requirements for some classes of
vehicles
. Effective with 2008 tax year
· Recommended Tax Structure:
. $20 Flat Rate - All automobiles, motor homes, and
light trucks under 10,000 Ibs. GVWR not
specifically exempted by state regulations
- Results in a "no change" tax payment for most
passenger vehicles
5
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250
Elimination of Motor Vehicle Decal
. Recommended Tax Structure:
. $30 Flat Rate - All trucks 10,000 Ibs. and over
GVWR not specifically exempted by state
regulations
- Currently pay $23-$66, average of $33 per
vehicle based on weight
- Result in an increase of $.50 to $7
. $30 Flat Rate - Any passenger vehicle not
specifically identified within code
- Current rate of $5 in addition to $.70 per 100
Ibs.
. No change in rate for motorcycles, small trailers,
church buses, or camping trailers
Elimination of Motor Vehicle Decal
· Recommended Tax Structure:
. Remove the provisions to prorate and/or
transfer tax
- Pay full fee to add a vehicle
- This is consistent with Roanoke County
· Impact of Changes:
. Revenue Source neutral at $1.8 million
. Not tax increase for 99.99% of taxpayers
. Cost savings of approximately $30,000
annually
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Ms. Shawver concluded the presentation and reported that an
amendment of the vehicle license section of the City Code would be
included in proposed items for adoption as part of the City's fiscal year
2007-2008 budget on Monday, May 14, 2007.
PARKING RATE ADJUSTMENTS: The Director of Management and
Budget highlighted the parking rate adjustments and proposed
recommendations for all City-owned parking garages and surface lots.
Parking Rate Adjustments
I
Rate Current Proposed
Paily Rate:
Center In the Square, $.75 per half h, $1 per half h,; $6
Church Avenue, Tower, and daily maximum
Market Garages
Gainsboro Garage $.50 per hour $.50 per half hour, $5
daily maximum
Higher Education Ctr. Lot $.50 per hour $.50 per half hour
Monthly Rate: $85 reserved $90 reserved
Center In The Square Garage $65 unreserved $70 unreserved
Event Rate:
Elmwood Lot, Elmwood ----- $2
Garage, Williamson Lot
Warehouse Row Lot ----- $2
Rate increase at Market Garage not implemented until construction
is complete 8
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252
Rate Current Proposed
Night Rate:
Church Avenue Garage,
Gainsboro Garage, Lower ----- $2
Gainsboro Lot, Higher
Education Center Lot
Night/Weekend Rate:
Tower Garage and Market -~--- $2
Garage
Center In The Square $2 $3
Garage
Parking Rate Adjustments
I
9
Parking Rate Adjustments
. Higher Education Center Lot IGainsboro Garage:
. Rates have not been adjusted since 200 I
I
. Monthly rate of $35 is lower than the $65 rate
charged at other City-owned facilities
. Students receive a 50% discount on monthly rate
and pay $17.50
. Daily rate lower than rate charged at other City-
owned facilities.
. With recommended rate increase, rate will continue to
be lower than what is charged at City facilities 10
I
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Parking Rate Adjustments
. Recommended Daily Rate Ad;ustments :
. Rates have not been adjusted since 2003
. Recommended adjustments move rates closer,
but not to market value
. Rates will continue to be below market value based
on rates charged by private parking suppliers
. Anticipate that private parking suppliers will adjust
rates
I
,
Parking Rate Adjustments
. Recommended Night/Weekend/Event Rate:
. Night and weekend rate has been in effect at
Center In The Square Garage
. Previously planned to establish rate at other facilities
to fund the remaining debt issuance for the Campbell
Avenue Garage
. Rate reflects demand for parking during this time
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253
11
12
254
Parking Rate Adjustments
I
. Other considerations:
. Parking Fund is self-supporting
. Rates are set to provide for the operation,
maintenance, and when needed, expansion of
parking
. FY 2008 budget includes a General Fund
supplement of $142,500 to support potential debt
service to support basic repairs to the Market
Garage
. Mitigate need for further rate adjustment
13
Vice-Mayor Trinkle noted that. he had received comments from
citizens expressing concerning regarding the increased parking rates at
the Higher Education Center.
I
The City Manager commented that spaces are leased to students
through the Higher Education Center whereby they are allowed to park on
the Crew Suites surface lot at no charge.
Council Member Wishneff expressed support of the increase in
parking rates for event, but preferred that the increase be deferred for
one year. He also expressed concern that the increase parking in the
downtown parking garages may discourage patrons from visiting the
downtown area.
The City Manager offered to review the proposed parking rate
adjustments and craft an evening rate for students attending the Higher
Education Center, on a monthly basis, which may help to offset the cost
of parking.
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255
I
Following discussion, Council agreed to approve the parking rate
adjustments as presented, effective July 1, with a recommendation from
the City Manager regarding an evening rate for students attending the
Higher Education Center prior to July 1.
CAPITAL IMPROVEMENT PROGRAM: Mr. Stovall highlighted the
following regarding the Capital Improvement Program:
Capital Improvement Program
I
· Revisions:
. Increased cost and additional debt for the Patrick
Henry High School project ($4.6 million additional
debt) and William Fleming Project ($12.250 million
additional debt)
. Police Academy - $5.5 million (FY 2009)
. library Master Plan Phase I - $7.1 million (FY 2009)
. library Master Plan Phase II - $7.95 million (FY
2012)
. Parks and Recreation Master Plan - $30 million
. $15 million FY2010
. $15 million FY 2011
. Bridge Renovation - $2.75 million (FY 2010)
. Curb/Gutter/Sidewalk - $2.25 million (FY 20 I 0)
15
Capital Improvement Program
. Debt Service Funding Requirements:
. Current plan assumes additional $570,000 through FY
2010
. Recommended revised plan requires an additional
$2.6 million, above the planned $570,000, from FY
2009 - FY 2013
I
14
256
It was stated that the City has had the luxury over the past four
years of doubling the average growth in real estate revenue, the City's
largest source of revenue, which allows for funds to be set aside.
Vice-Mayor Trinkle inquired if the debt service was doubled;
whereupon, Ms. Shawver reviewed the following graph to explain what
happens to the Debt Service:
Future General Fund Debt Service Requirements
and Projected Funding Available for Debt Service
30.000
25.000
20.000
15.000
_Debt Service Requirements Upon 18.909 20.425 20.310 23.201 24.497 25.676 26.149 26.442 25.16
Issuance
_Projected Funding Available for 20.982 21.667 22.834 23.404 23.975 23.975 23.975 23.975 23.975
Debt Service
Excess Capacity (Shortage)
2.073 1.242 2.524 0.204 -0.523 -'.701 -2.175 -2.468 -1.185
17
She explained that blue lines reflect the expected debt service paid
for from the General Fund; the red lines reflect the Plan for funding the
Debt Service based on payments of $570,000.00 per year; and the red
line is expected to peak in 2010 whereby funding will be approximately
$24 million.
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1
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257
1
Debt Limitation Ratios
FY 2004
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
FY2011
FY 2012
FY 2013
Net Bonded
Debito
Real Estate (5%)
3.7%
4.4%.
4.4%
3.9%)
4.1%
4.0%
3.9%
3.6%
3.3%
2.8%
Debt
Reduction
In 10vrsI50%)
67%
69%
68%
71%
70%
70%
72%
73%
75%
77%
Debt Service 10
General and School
Fund Exoenditures (10%)
7.1%
7.1%
8.1%
8.8%
8.6%
9.5%
9.7%
9.6%
9.3%
8.9%
"
Debt Capacity After Future Planned
Debt Issuances
(in millions)
I
45.073
~ . Debt
Debt capacity is ba'\ed on debt service payments nOl exceeding 10% of GeneraJ Fund expendilure.~.
Debt capacity is based on 5,5% interest
19
Vice-Mayor Trinkle asked if the amphitheater project was moved
forward, whether or not it would fall under the City Manager contingency
funds or Parks and Recreation; whereupon, the City Manager advised that
the project would fall under both funding accounts. She added that the
goal is to submit a report regarding the Reserve Avenue Amphitheater
and the Parks and Recreation Master Plan before the Council at its second
meeting in May 2007.
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258
Vice-Mayor Trinkle also asked if the proposed trolley system would I
need a capital budget; whereupon, the City Manager replied that the
system would be funded with a Federal Government grant; however, it
would not be available for start up for at least two years, and the funding
would not have an impact on this fiscal year budget.
With regard to the proposed police academy, the City Manager
advised that the County has refused to work with the City to construct a
joint police academy facility; however, the City will construct a new police
academy once a land swap issue has been resolved with the Roanoke
Regional Airport. Thereafter, an RFP will be issued for the proposed
construction.
Council Member Wishneff asked if money had been set aside for
the repairs and renovations to the Market Garage. The City Manager
denoted that current repairs were being done with retained earnings that
had been appropriated by the Council, and approximately $500,000.00
had been spent on emergency repairs; and documents are being
prepared for replacement of the fa<;ade and will be put out for bid in late
fall of this year.
Council Member Wishneff again reiterated his opposition on
funding for the construction of the new William Fleming High School
campus due to the procurement method being used; and he noted his
opposition for the construction of a new police academy facility.
I
PENSION: The Director of Finance highlighted the following
information regarding retiree benefits:
I
I
Retiree Benefits - Cost of Living
Adjustment
. Factors considered in providing an adjustment:
. Change in the consumer price index
. Increase cost to the pension plan
level of raises provided by similar plans within the
state
. Eligible members of the pension plan received a 3%
cost-of-living-adjustment on July I, 2006.
. Note:
Eligible members of the pension plan receive a health
insurance supplement to age 65, the age of Medicare
eligibility. Also, a 457 Deferred Compensation Plan is
available to allow employees to save for retirement.
16
I
Retiree Benefits - Cost of Living
Adjustment
Association of Municipal Retirement Systems of Virginia
Cost of Living Adjustments
locality Proposed FY 08
Alexandria 3.1%
Arlington County 3.0%
Charlottesville 2.0%
Fairfax County -Education 3.0%
Falls Church .90%
Newport News 2.1%
Danville 3.0%
VRS 3.1%
Social Security 3.30% 1
I
259
260
Retiree Benefits - Cost of
Living Adjustment
. Recommendation:
. Provide a 2.0% increase to eligible members of the
Pension Plan, effective July I, 2006
I
. Provides for an increase in the average annual
retirement allowance of approximately $266 on an
annual basis
. Cost of an additional $428,000 in benefits annually
or $285,000 in annual contributions to the Pension
Plan. This equates to a 0.4% increase in the
contribution rate.
. Pro-rata share of annual contributions for City of
Roanoke - $231,420 18
He further advised that the recommended plan would be effective
July 1, 2007, for employees who have retired by July 1, 2006,
emphasizing that retirees are required to be retired one full year before
being able to take advantage of the benefit. He further advised that the
contribution rate for FY 2008 is 15.73 percent of payroll that this will be
the first year that the contribution rate will not change dramatically, and
the rate is expected to change from 1 5.11 percent to 1 5.73 percent.
I
TAXES-GREEN BUILDINGS: Mr. Stovall highlighted the following
information:
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261
I
Tax Rate - Energy Efficient Buildings
. Background
. During the recently completed 2007 session of the
General Assembly, energy efficient buildings were
declared to be considered a separate class of real
estate for the purpose of local taxation.
. Legislation allows for localities to establish a different
rate for energy efficient buildings
. Recommendation
. Establish a special tax rate of $1.07 for buildings that
qualify as energy efficient
. Buildings will be eligible for special tax rate for five
years
. Program will be administered by Planning Building
and Economic Development, Real Estate Valuation,
Commissioner of the Revenue, and Treasurer
23
1
He advised that due to changes in the State Code, which now
provides for energy efficient buildings to be a certain class of property,
localities can now establish different rates for said class of buildings; and
the recommendation is for this class to receive a 10 percent discount.
Mr. Townsend advised that there is a computer program available
that evaluates the energy efficiency of buildings, i.e.: architects can
submit information identifying a building being c1assjfied as energy
efficient over what the bUilding code requires; and the City can confirm
during inspections if the building is energy efficient.
In response to publicity regarding energy efficient buildings, the
City Manager replied that with regard to energy related activities, a
marketing program is being created for distribution on July 1, 2007 to
educate the community on how conservation helps all, noting that one
part of the marketing program will be specific to what activities the. City
is doing to be energy conscious, and materials will be sent to architects,
engineers, and contractors.
SCHOOLS-POLICE DEPARTMENT: Council Member Lea inquired
whether a resource officer has always been in the elementary schools;
whereupon, the City Manager explained that there are Deputy Sheriffs on
the premises everyday.
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262
School Resource Officers
I
. At the joint meeting of City Council and School Board
on Monday, May 7, School Board indicated that the FY
2007-08 School Budget contains funding in the amount of
$63,333 for an additional School Resource Officer at the
Noel C. Taylor Academy
. Requested City of Roanoke pay half of the cost
. Current Situation
. School Division reimburses the City of Roanoke for
the cost of Resource Officers at high schools
. Police Department and Sheriffs Office provide
Resource/Dare Officers at middle schools and
elementary schools with no reimbursement
. School Division currently pays off-duty officers to
serve in Resource Officer role at the Taylor Acad~!'1Y
School Resource Officers
I
. Current Situation (continued)
. Police Department suggested reassigning one of the
current high school resource officers
. Recommendation
. Taylor Academy should be considered in the high
school category with the additional Resource Officer
paid for by School Division
25
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263
1
OTHER ITEMS:
· Letter to Council, dated May 3, 2007, provided.
additional information on:
. Recommended funding to Event Zone
. Recommended HUD Budget funding to West End
Center
. Sheriff/Jail Budget Reduction
20
I
SPECIAL EVENTS-CELEBRATION: Vice-Mayor Trinkle advised that he
was in support of the recommended funding for Event Zone.
Sherman Stovall advised that in a letter to the Council, the strategy
was to provide EventZone with sufficient administrative funding to allow
for operation during fiscal year 2005-2006, adding that the charge was to
for a mixture of events hosted by EventZone. He further advised that
EventZone's budget was projected to use any net revenue at the end of
the fiscal year to build their reserve fund; and the primary reason for
EventZone to ask for funding was for an additional position that had not
been incorporated into the budget.
The City Manager explained that EventZone was paid when it was
established; the funding for the special events was to be performed by
EventZone and they were to continue to produce three events previously
produced by the City; and the City's rationale was to allow EventZone to
manage events instead of the City.
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264
Vice-Mayor Trinkle noted that he was not in support of fully
funding EventZone.
I
Council Member Wishneff pointed out that although EventZone
does a good job with events, and did appear counter intuitive since
building an amphitheater would cut into said activity.
Council Member Fitzpatrick expressed mixed emotions, and
suggested that a compromise should be to provide funding in the
amount of $5,000.00, and also suggested that EventZone discontinue
offering scholarships and use the money for their operation.
Council Member Dowe advised that he would be more inclined to
provide funds if their finances was in the red, and recommended some
type of accountability be placed on EventZone to ensure that their goals
are met.
Following discussion, Mayor Harris offered to inquire about the
amount of funds provided by the EventZone for scholarships. It was the
consensus of the Council that EventZone could do better fiscally.
SHERIFF-BUDGET: Mr. Stovall reported that having required all
departments to reduce their budgets by 2S percent, this is the first year
that the reductions have included the constitutional officers. He
mentioned that the Sheriff had requested reconsideration regarding the
adjustment.
I
Sheriff Johnson remarked that the proposed reduction total
approximately $39, 571.00 and that the reduction would be a burden on
her office.
Sherman Stovall commented that one of the Qudget objectives was
employee compensation, and the challenge to provide the four percent
increase to eligible employees, and the reduction in the budgets resulted
from trying to preserve the four percent pay raise.
Mayor Harris advised that for three or more fiscal years in a row all
municipal departments had to reduce their budgets, but the
constitutional officers were not asked to do so, and he was of the opinion
that all officers should be treated fairly; and thereafter, he concurred in
the recommendation that was before the Council.
1
265
I
With regard to the amount of scholarship funds provided by
EventZone, Ms. Merchant stated that the Director of the Event Zone
advised that the scholarships were given to area high school seniors
pursuing art careers, and the total amount in scholarships provided is
$6,500.00.
Vice-Mayor Trinkle recommended that the EventZone discontinue
offering scholarships and the City provide $9,000.00 in City funds to
EventZone.
Mayor Harris noted that both Vice-Mayor Trinkle and Council
Member Fitzpatrick were in favor of the City providing funds to EventZone
in the amount of $9,000.00 with the caveat that EventZone retain the
funds from the scholarship money in the amount of $6,500.00, which
entire total will be for $15,500.00.
I
Vice-Mayor Trinkle offered a motion that the City provides
$9,000.00 to EventZone, providing that it discontinue the scholarship
funds to high school seniors in the amount of $6,500.00, and use said
scholarship funds for requested part time position. The motion was
seconded by Council Member Fitzpatrick and adopted.
BUDGET-WEST END CENTER: Mr. Baratta advised that the West End
Center applied for $52,175.00 for a reading program, but could not
provide justification for target funding which funding was to provide
services for a particular neighborhood, and since the request was past
the due date, the only option available for funding is through the General
Fund.
Council Member Wishneff was not in favor of eliminating the
program due to bureaucratic circumstances, and therefore, he suggested
that if the program could not be funded with CDBG funding, that the
difference should be funded from the General Fund, noting that he was in
favor funds in the amount of $40,000.00 from the General Fund.
The City Manager advised that the West End Center was slated to
receive money next year from the City, but unfortunately there were
different kinds of money for different things. She pointed out that the
West End Center applies, on a regular basis, to the Human Development
Committee and funds are awarded. She further advised that the West End
Center also applies for CDBG funds; and the Center applied for
I
266
approximately $50,000.00 for a program that would in fact target the
neighborhood that the funds had been requested for, but unfortunately, I
the program would not target said neighborhood and the maximum
amount to be given was $13,200.00.
Council Member Fitzpatrick expressed that it was the fault of the
West End Center not to apply to the right fund to receive the money for
the program. It is not appropriate to give anything other than the
$13,200.00 they normally receive.
Following discussion of the funding issue, Council Member
Wishneff offered a motion that $39,000.00 as requested by the West End
Center be funded from the General Fund. The motion was seconded by
Council Member Lea and lost by the following vote:
AYES: Council Members Lea and Wishneff---------mummo.-mm-m-u2.
NAYS: Council Members Mason, Trinkle, Fitzpatrick, and Mayor
H a r ri s 00_ 00 - - 00 000000 - - 0000-00 noon _ 0000_ 00 0000 _ _ _ _ _ _0000_ _ _ 0000 00 __0000 _ _ 00000.0000_ _ _ _0000_ 00 00000. 00 4.
(Council Member Dowe abstained from voting.)
SCHOOLS-BUDGET: vice-Mayor Trinkle advised that based on
discussions during the joint meeting of the Council and the School Board
held on Monday, May 7, 2007, he was of the opinion that no resolution
had been sought regarding the textbook issue.
I
The City Manager noted that the City would offer funds in the
amount of $500,000.00 from the Capital Maintenance and Equipment
Replacement Program (CMERP), provided that the School System would be
agreeable to matching CMERP to CMERP funds; and pointed out that this
was an issue that should be discussed during the Council's joint meeting
with the School Board on Monday, August 6, 2007.
By consensus, Council concurred in the recommendation of the City
Manager that City CMERP funds matched by School CMERP funds.
There being no additional discussion regarding the budget, the
Mayor called upon the City Manager for an announcement.
I
267
I
The City Manager announced that the City and Cameron Johnson,
part owner of Magic City Ford, had been cast for the "My Reality Show"
that is part owned by the Oprah Winfrey Production Group. She stated
that the concept is t~ identify a family and put together a public relations
campaign that demonstrates how Roanokers work together in the time
need. In closing, she indicated that details would be shared as they
emerge.
There being no further business, at 11 :25 a.m., the Mayor declared
the Council meeting in recess until Monday, May 14, 2007, at 2:00 p.m.,
in the Council Chamber, for the purpose of considering measures to
adopt the City of Roanoke's 2007-2008 fiscal year budget, the City's real
estate tax rate, and tax rate increase.
The Council of the City of Roanoke reconvened on Monday, May 14,
2007, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 21 5 Church Avenue, S. W., City of Roanoke,
with Mayor C. Nelson Harris presiding.
I
PRESENT: Council Members Gwendolyn W. Mason, Sherman P. Lea,
David B. Trinkle, Brian J. Wishneff (arrived late), Alfred T. Dowe, Jr.,
Beverly T. Fitzpatrick, Jr. and Mayor C. Nelson Harris-nm-nmmnmn-nnn 7.
A BS E NT: Non e nn_m_m_u _m __mnm_Umnmmn_mm_nm__mnn n--m--O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Stephanie M. Moon, City Clerk.
The invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor C. Nelson Harris.
BUDGET: The Mayor advised that the purpose of the meeting was to
adopt measures enacting the City of Roanoke's 2007-2008 fiscal year
budget.
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268
The Director of Finance submitted a Certificate of Funding I
certifying that in accordance with paragraphs (h) and (i) of Section 25.1 of
the Charter of the City of Roanoke, do hereby certify that funds required
for the 2007-2008 General Fund, Civic Facilities Fund, Parking Fund,
Market Building Fund, Department of Technology Fund, Fleet
Management Fund, Risk Management Fund, School Fund, School Food
Services Fund, and Grant Fund budgets will be available for appropriation.
Without objection by Council, the Mayor advised that the Certificate
of Funding would be received and filed.
BUDGET-POLICE DEPARTMENT-FIRE DEPARTMENT-EMERGENCY
MEDICAL SERVICES-PARKING FACILITIES-FEE COMPENDIUM: The City
Manager submitted a written communication recommending amendment
of the City's Fee Schedule (Compendium), in connection with certain fees
for training at the Police Academy, Fire/EMS inspections and parking
rates, effective July 1, 2007.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
I
(#37763-051407) A RESOLUTION providing for the establishment of
certain fees as set out below to be charged to contract jurisdictions for
their employees attending the Roanoke Police Academy; providing for an
effective date; and directing amendment of the Fee Compendium.
(For full text of resolution, see Resolution Book No. 71, page 343.)
Council Member Dowe moved the adoption of Resolution No.
37763-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrish-_nmhmmhmm_h___mnh_nmhn_mm_mm___7.
NAYS: N 0 nen___nn___n_______n_Uh________nn__nhn__nU_n___n___n__n___h-n-O.
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269
1
Council Member Fitzpatrick offered the following resolution:
(#37764-051407) A RESOLUTION providing for the adoption of
certain new fees as set out below to be charged by the Roanoke Fire-EMS
Department; providing for an effective date; and directing amendment of
the Fee Compendium.
(For full text of resolution, see Resolution Book No. 71, page 343.)
Council Member Fitzpatrick moved the adoption of Resolution No.
37764-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harri S_nnnmum__mnmnm_mnm__nnn_mmnoo__nm7.
NAYS: N 0 ne__n_u__nn____nn__unn__noon___un___n_n__nnnunnn__oon_n_--0.
Council Member Dowe offered the following resolution:
I
(#37765-051407) A RESOLUTION providing for an amendment of
the fees charged at Center in the Square Garage, Church Avenue Garage,
Elmwood Park Garage, Gainsboro Garage, Market Garage, Tower Garage,
Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and
Williamson Lot, authorizing the Manager to modify, waive, or reduce such
parking fees under certain conditions; providing for assessment of
certain fees for late payment or nonpayment of such parking fees; and
authorizing the City Manager to issue guidelines to implement,
administer, and enforce such fees; and directing amendment of the Fee
Compendium.
(For full text of resolution, see Resolution Book No. 71, page 345.)
Council Member Dowe moved the adoption of Resolution No.
37765-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and
Mayo r H arri snn_____n____nu_n_u___nnnn____n___nnn__nnn___nn____unu00__00_0000_ 5 .
NAYS: Council Members Lea and Wishneff-noom-nnnm-mmmunm_2.
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270
BUDGET-CITY CODE-TAXES: The City Manager submitted a written I
communication recommending the amendment of the City Code to
exclude complimentary tickets from the assessment of Admissions Tax,
effective July 1, 2007.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37766-051407) AN ORDINANCE amending and reordaining ~32-
217, Levied: rate, and ~32-220, Collection, of Chapter 32, Taxation, Code
of the City of Roanoke (1979), as amended; repealing ~32-218, ExcePtion
of certain free admissions; providing for an effective date; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 3S4.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37766-
051407. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnmn-mmn_m_hum_h__mnh_nmhm_mhm_m_7.
I
NAYS: N 0 ne____n_noon__n___hn___oon_n__oo_n____oon___nhnn__oonn_n__oo---000.
BUDGET-CITY CODE-TAXES: The City Manager submitted a written
communication recommending the amendment of the City Code to
eliminate the motor vehicle decals and City's motor vehicle license tax
structure, effective January 1, 2008.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37767-051407) AN ORDINANCE amending Article II, Vehicle
Licenses, of Chapter 20, Motor Vehicle and Traffic, Code of the City of
Roanoke (1979), as amended, in order to eliminate provisions requiring
the issuance and display of a license tax decal for motor vehicles,
restructuring the City's motor vehicle license tax structure and effecting
certain other changes related thereto; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
I
(For full text of ordinance, see Ordinance Book No. 71, page 3S7.)
271
1
Council Member Mason moved the adoption of Ordinance No.
37767-051407. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris-nnnnm_m__mmmnm_mnmmmmnmmmm_7.
NAYS: No n eu___nnunnu__unu__nnn___nnnn_n_nnnnnnnn___nnnnnn_O.
BUDGET-CITY CODE-TAXES: The City Manager submitted a written
communication recommending the amendments of the City Code to
establish a program for special taxation of certain energy-efficient
buildings and to set a special tax rate for such buildings, effective July 1,
2007.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following ordinance:
1
(#37768-051407) AN ORDINANCE amending Article II, Real Estate
Taxes Generally. Chapter 32, Taxation, of the City Code of the City of
Roanoke (1979), as amended, by the addition of a new Division 9, Tax
Rate for Certain Enerqy-Efficient Buildinqs, consisting of SS32-103.20
through 32-103.27, in order to provide a special tax rate for certain
energy-efficient buildings; providing for an effective date; and dispensing
with the second reading by title paragraph of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 343.)
Council Member Fitzpatrick moved the adoption of Ordinance No.
37768-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris-hnm-mnmnmmmmm_moommmmmmnmu7.
NAYS: Non eu___n_n___nnnnnn___hn_oo___n__nnnnnnn__oonnn_____n_n__uO.
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Council Member Dowe offered the following ordinance:
I
(#37769-051407) AN ORDINANCE amending 932-16, Levied: rate,
Code of the City of Roanoke (1979), as amended, to provide for the real
estate tax rate at a rate of $1.19 on everyone hundred dollars of fair
market value and at a rate of $1.07 for certain energy-efficient bUildings;
providing for an effective date; and dispensing with second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 372.)
Council Member Dowe moved the adoption of Resolution No.
37769-0S 1407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrism--n_mmnmum_nmmnmmmh_nnmm_u_uh 7.
NAYS: N 0 ne_oonn__n____nn__noou__nnnn__un_____nn__nUn__oonUoon___n_000.
BUDGET-CITY MARKET-GRANTS-FLEET MANAGEMENT-ROANOKE
CIVIC CENTER-COMMUNICATIONS DEPARTMENT-RISK MANAGEMENT
FUND-SCHOOLS: The City Manager submitted a written communication
recommending adoption of the Annual General, Civic Facilities, Parking,
Market Building, Department of Technology, Fleet Management, Risk
Management, School, School Food Services, and Grant Funds
Appropriations for the fiscal year beginning July 1, 2007 and ending
June 30, 2008.
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(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#37770-051407) AN ORDINANCE adopting the annual General,
Civic Facilities, Parking, Market Building, Department of Technology, Fleet
Management, Risk Management, School, School Food Services and Grant
Fund Appropriations of the City of Roanoke for the fiscal year beginning
July 1, 2007, and ending June 30, 2008; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 374.)
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Vice-Mayor Trinkle moved the adoption of Ordinance No. 37770-
051407. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrismmmm_mmmmmmmumhmm_m_m_mmm7.
NAYS: N 0 neu_uuu___u_UUUU__oonn____U____nn____nn_uuuuuu_uu_uuu__O.
BUDGET-PAY PLAN-COMMITTEES-ClTY EMPLOYEES: The City
Manager submitted a written communication recommending adoption
and establishment of a Pay Plan for officers and employees of the City,
effective July 1, 2007, and providing for certain salary adjustments and
merit increases; authorizing annual salary increments for certain officers
and employees; continuation of various programs; payment of a monthly
stipend to certain board and commission members; salary of the City's
General Registrar; salaries of the City's Constitutional Officers; and
salaries of the Mayor, Vice-Mayor, and Members of Council.
(For full text, see communication on file in the City Clerk's Office.)
1
Council Member Mason offered the following ordinance:
(#37771-051407) AN ORDINANCE to adopt and establish a Pay
Plan for officers and employees of the City effective July' 1, 2007;
providing for certain salary adjustments and merit increases; authorizing
annual salary increments for certain officers and employees for use of
private motor vehicles; authorizing annual salary increments for sworn
police officers assigned duties in a non-uniform capacity; authorizing
annual salary increments for certain members of the Fire-Emergency
Medical Services Department who are certified as Emergency Medical
Technicians; authorizing annual salary increments for certain members of
the Fire-Emergency Medical Services Department who are members of the
Regional Hazardous Materials Response Team; authorizing annual salary
increments for employees performing fire inspector duties; providing for
continuation of a police career enhancement program; providing for
continuation of a Firefighter/Emergency Medical Technician merit pay
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program; providing for a Community Policing Specialist program;
providing for payment of a monthly stipend to certain board and I
commission members; providing for an increase in base annual salary for
any employee of the Sheriff who meets the qualifications for an'd has
been appointed Master Deputy Sheriff; providing for the salary of the
City's General Registrar; providing for the salaries of the City's
Constitutional Officers; providing for the salaries of the Mayor, Vice
Mayor, and Members of Council; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 381.)
Council Member Mason moved the adoption of Ordinance No.
37771-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisnmmmm-hmmnmmmmmmhm_nn_mmmu7.
NAYS: Non e 00 - 0000 - - 000000 - - -00- - - noon 00 00-0000 - - noon - - ___00_ - - nun - - -00 __ -00- 00 - - -00 0 .
BUDGET-PENSIONS: The Director of Finance submitted a written
communication recommending approval of certain supplemental benefits I
under the City of Roanoke Pension Plan.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following ordinance:
(#37772-051407) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension Plan to certain
members of such Plan and certain of their surviving spouses; providing
for an effective date; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 386.)
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1
Council Member Fitzpatrick moved the adoption of Ordinance No.
37772-051407. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisn-uunmn_m_mmm_mmummmmmum_m_m 7.
NAYS: N 0 ne__nn____n___nnuunnu__unn_uuu__uUU__UUh__n_nnu_n______O.
BUDGET-CAPITAL IMPROVEMENTS PROGRAM: The City Manager
submitted a written communication recommending endorsement of an
update to the Capital Improvement Program for fiscal year 2008-2012;
and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
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(#37773-051407) A RESOLUTION endorsing the update to the
Capital Improvement Program submitted by the City Manager by letter of
May 14, 2007.
(For full text of ordinance, see Ordinance Book No. 71, page 388.)
Vice-Mayor Trinkle moved the adoption of Ordinance No.3 7773-
051407. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrismunnmmm_mm_mmmhm__mmmm_mm_m 7.
NAYS: Non eUU_UUuoonnnunn___u_nu_uuhn_U_h__nn__U_U_U_hn_nnn__O.
Council Member Mason offered the following budget ordinance:
(#37774-051407) AN ORDINANCE to appropriate funding for the
FY 2008-2012 Update to the Capital Improvement Program, amending
and reordaining certain sections of the 2007-2008 Capital Projects and
Grant Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
I
(For full text of ordinance, see Ordinance Book No. 71, page 389.)
276
Council Member Mason moved the adoption of Ordinance No. I
37774-051407. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Dowe, Fitzpatrick, and
Mayo r H a r ri s 00 nn__u - - __0000 - - 000000 00-00- -00 00 000000 - - 000.00 - - noon - - 00 00-0000 - - - - 0000 000000000. 6 .
NAYS: Council Member Wishneff-mo.-nmnnmm-mmo.mm_m_o.mml.
BUDGET-Y.M.C.A.-GREENWAY SYSTEM: The City Manager submitted
a written communication recommending appropriation of funds for the
YMCA Aquatic Center, in the amount of $200,000.00; and Greenway
Development Projects, in the amount of $200,000.00.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the follOWing budget ordinance:
(#37775-051407) AN ORDINANCE to appropriate funding from the
Economic and Community Development Reserve for the YMCA Aquatic
Center and the Greenways Development Projects, amending and
reordaining certain sections of the 2007-2008 Capital Projects Fund I
Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 390.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37775-
051407. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harris_m_mmnmmo.nn_o._nnmmmnmno.mo.nmnn7.
NAYS: Non e - 00--00 - - nun - - 0000 - - 00--00 - - 0000_0000 - - nun - - nOOn - - 00 -00- - - - - - -- noon - - - O.
BUDGET-ENTERPRISE ZONE: The City Manager submitted a written
communication recommending appropriation of $335,000.00 in
connection with local incentives for Enterprise Zone Projects.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following budget ordinance:
(#37776-051407) AN ORDINANCE to appropriate funding from the
Economic and Community Development Reserve for the Enterprise Zone
Projects, amending and reordaining certain sections of the 2007-2008
Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 391.)
Council Member Mason moved the adoption of Ordinance No.
37776-051407. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Lea, Trinkle, Wishneff, Dowe,
Fitzpatrick and Mayor Harrisummunmuum_unmnm_mnm_mmmm_m_m 7.
NAYS: N 0 neu_____unuuu____uu_n_nunu_nnn__nun__UnUUooU_U____n_____O.
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BUDGET-HOUSING/AUTHORITY: The City Manager submitted a
written communication recommending approval of the 2007-2008 Annual
Update to the 2005-2010 Consolidated Plan and authorization to submit
the complete Annual Update to the United States Department of Housing
and Urban Development (HUD) for review and approval.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37777-QS 1407) A RESOLUTION approving the 2007-2008 Annual
Update ("Annual Update") to the 2005 - 2010 Consolidated Plan and
authorizing the City Manager, or the City Manager's designee, to submit
the approved Annual Update to the United States Department of Housing
and Urban Development ("HUD") for final review and approval, and
authorizing the execution of all necessary documents pertaining to such
Annual Update.
(For full text of ordinance, see Ordinance Book No. 71, page 392.)
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Vice-Mayor Trinkle moved the adoption of Resolution No. 37777- I
051407. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and
Mayo r H arri s unu__nnnu__uunnun___uuuu__unuu_u_____nnn_u__hnn_u_nu__-- 5 .
NAYS: Council Members Lea and Wishneff-nnm-mhnmnmm-m-oon2.
There being no further business, the Mayor declared the
reconvened meeting adjourned at 2 :20 p.m.
APPROVED
ATTEST:
. tn.m().M)
Steplianie M. Moon ,. l
City Clerk
c. ~at~
C. Nelson Harris
Mayor
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ROANOKE CITY COUNClLmREGULAR SESSION
May 21,2007
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
May 21, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members David B. Trinkle, Brian J. Wishneff, Alfred T.
Dowe, Jr., Sherman P. Lea, Gwendolyn W. Mason and Mayor C. Nelson Harrisn-6.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr. _nnnnmmnmnmnm 1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Sheila N.
Hartman, Deputy City Clerk.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor presented a City gift to
Madison VanDuyne, Miss Roanoke Valley for 2007.
PROCLAMATIONS-SCHOOLS: The Mayor presented James R. "J.R."
Reynolds with a ceremonial copy of a proclamation declaring Monday, May 21,
2007, as J.R. Reynolds Day.
PROCLAMATIONS-FIRE DEPARTMENT: The Mayor presented Fire Chief
H. David Hoback with a ceremonial copy of a proclamation declaring the week
of May 20 - 26, 2007 as Emergency Medical Services Week.
280
PROCLAMATIONS-PUBLIC WORKS: The Mayor presented Robert K.
Bengston, Director of Public Works, with a ceremonial copy of a proclamation
declaring the week of May 20 -26, 2007 as National Public Works Week.
PROCLAMATIONS: The Mayor presented Patricia Clark, President, Local
Chapter, with a ceremonial copy of a proclamation declaring the week of May
21 - 25, 2007 as National Association of Insurance Women (International) Week.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. The Mayor called attention to two requests for
closed session.
MINUTES: Minutes of the recessed meeting of Council held on Friday,
February 16, 2007, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be
dispensed with and approved as recorded. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
rlClrris -----------------------------------------------------------------------------------------------------------Ei.
NAYS: No n e_u_uunnnnn__n___u_n__u_uunnnnnnuu_nu_n__u_u__unnnnunn_O.
(Council Member Fitzpatrick was absent.)
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (19S0), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
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281
Council Member Mason moved that Council concur in the request of
Mayor Harris to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s _u___n____un__n_Unnu____nn__n_unnhnUUununU_nuuunn____uunn____uunu_n_6.
NAYS: N 0 neunu____unnu__unuu___unnu____unu____uuun_____uuuu_nuu_uu_nO.
(Council Member Fitzpatrick was absent.)
CITY COUNCIL: A communication from Council Member Alfred T. Dowe,
Jr., Chair, City Council's Personnel Committee, requesting that Council convene
in a Closed Meeting to discuss the annual performance of two Council-
Appointed Officers, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950),
as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of
Council Member Dowe to convene in Closed Meeting as abovedescribed. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s _n_uunu__oonn_u___nu_u_n___uu_nun__u__.unnoouu__nu_n__uunn______unnn_n_u6.
NAYS: Non eunu____unu_n______uu_n____nn__n_noou__u_n_n___uunn____uunnn_ooO.
(Council Member Fitzpatrick was absent.)
PURCHASE/SALE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition
of publicly-owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
282
Council Member Mason moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
I
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s __00__00uh - - _000000_00_ 00 - - 0000000000_00_ - 00 - - __ 00 _00__00_ - - 00000000__ - - - 00 0000 00 00-00- 00 - - __ - - - - 00 00 -- - -6 .
NAYS: Non ennnn__nu_n___nnnnn___h_n_nnnnnoo_____n_nnnnh_nn__uu_h_n00-0.
(Council Member Fitzpatrick was absent.)
PURCHASE/SALE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the acquisition
of real property for a public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
Harris -----------------------------------------------------------------------------------------------------------E;.
1
NAYS: Non ennnnn____nn_n_nnnnn___noo_nn_nn__n__nnn_____n______n__nn-------0.
(Council Member Fitzpatrick was absent.)
OATHS OF OFFICE-ROANOKE ARTS COMMISSION- HOUSING/AUTHORITY-
PARKS AND RECREATION-COMMITTEES: Reports of qualification of the following
persons were before Council:
Lucy H. Lee as a member of the Roanoke Arts Commission to fill the
unexpired term of Susannah Koerber, ending June 30, 2009;
Robert H. McAden as a member of the Parks and Recreation Advisory
Board, for a term ending March 31, 2010; and
William D. Bestpitch as a member of the Architectural Review Board to fill
the unexpired term of LoraJ. Katz, ending October 1, 2010.
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(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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Council Member Mason moved that the report of qualification be received
and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H a rri s __n_ - --0000 00 -00000000 - - 00 _nnUh_oooooo _ 00 00 00000000_ - 00000000 0000000000_0000 __00000000 00 __ noon 00 00 - - 6.
NAYS: Non e 0000 - - -000000000000- -- - - 000000000000_ - - 00000000 - _0000000000 00 _00000000 00 00000000 00 -----000 .
(Council Member Fitzpatrick was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-TRAFFIC: The City Manager submitted a written communication
recommending appropriation of funds in connection with the traffic signal
reconstruction and other improvements at the intersection of Franklin Road and
Wonju Street, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the follOWing budget ordinance:
(#37778-052107) AN ORDINANCE to appropriate funding from the
Virginia Department of Transportation for the Franklin Road/Wonju Street
Project, amending and reordaining certain sections of the 2006-2007 Capital
Projects Fund Appropriations and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 394.)
284
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37778-052107.
The motion was seconded by Council Member Mason and adopted by the I
following vote: -
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
Harris -----------------------------------------------------------------------------------------------------------E).
NAYS: No nenoo__oooonnnnoooonnnnoooon_noooo_oooohnnn_nnnnn___nnnnnuuoooo_O.
(Council Member Fitzpatrick was absent.)
BUDGET-TRAFFIC: The City Manager submitted a written communication
recommending execution of amendments to the contract with Mattern & Craig,
Inc., for additional design services related to the Aviation Drive and Towne
Square Boulevard Intersection Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37779-052107) A RESOLUTION authorizing the City Manager's issuance
and execution of additional Amendments to the City's contract with Mattern &
Craig, Inc., for additional professional services for the Reconfigure/Signalize
Aviation Drive/Towne Square Boulevard Intersection Project.
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(For full text of resolution, see Resolution Book No. 71, page 395.)
Council Member Mason moved the adoption of Resolution No. 37779-
052107. The motion was seconded by Vice-Mayor Trinkle.
The City Manager pointed out that considerable discussion has been held
with the Roanoke Regional Airport regarding the abovementioned intersection
and sometime in June, she will provide the Council with various options
requiring financial support and assistance from the Airport Commission, as well
as other major retailers within the area.
There being no questions and/or comments by the Council Members,
Resolution No. 37779-052107 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
Harris -----------------------------------------------------------------------------------------------------------E).
NAYS: Non e 0000 _000000_00000000 00 000000000000 00_0000 00 _00______00_000000000000000000_____ 00 -- - - -- 00- 0 .
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(Council Member Fitzpatrick was absent.)
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BUDGET-NON-PROFIT ORGANIZATIONS: The City Manager submitted a
written communication recommending transfer of $S95,432.00 in connection
with recommendations of the Human Services Advisory Board to various non-
profit agencies and performance audits for fiscal year 2007-2008.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37780-052107) A RESOLUTION concurring in the recommendations of
the Human Services Advisory Board ("Board") for allocation of City funds to
various nonprofit agencies and performance audits for Fiscal Year 2007-2008;
authorizing the City Manager or her designee to execute any required contracts
with the recipient agencies for provision of services, and to execute a contract
with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all funded programs.
(For full text of resolution, see Resolution Book, No. 71, page 396.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37780-052107.
e
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s 0000 noon nnn -- - -00-00-- - - 00 00000000 00 00 _ _00_0000 00 0000-00-00-00_ __ 00000000_000000 00 noon 00 00000000 _n - 6.
NAYS: Non e 0000 -00000000-00 000000_00_ 00 00 00000000_ noon -00000000- 00 00 __000000_0000 00000000 -000000- - 0 .
(Council Member Fitzpatrick was absent.)
Vice-Mayor Trinkle offered the follOWing budget ordinance:
(#37781-0S2107) AN ORDINANCE amending and reordaining certain
sections of the 2007-2008 General Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 397.)
286
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37781-052107.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s _nn__nnnnnnnn_n_uu__noooooo___oooooooooonnnoo__oooo_nnnnnnn____nn______00000000__6.
NAYS: No n enoooonnn__nnnnn__oooo_nuoooonnoooo__oounnnnnoo_nnnnn__n________-0.
(Council Member Fitzpatrick was absent.)
BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a
written communication recommending transfer of $358,054.00 in connection
with recommendations of the Roanoke Arts Commission Agency Funding
Advisory Committee to specific Art Commission agencies.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37782-052107) A RESOLUTION concurring in the recommendations of
the Roanoke Arts Commission Funding Advisory Committee's ("Committee")
allocation of City funds to various nonprofit agencies and for performance
audits in connection thereto for Fiscal Year 2007-2008; and authorizing the City
Manager to execute a contract with the Arts Council of the Blue Ridge to
perform the necessary performance audits to evaluate the effectiveness and
efficiency of all funded programs for such recipient agencies.
(For full text of resolution, see Resolution Book No. 71, page 400.)
Vice-Mayor Trinkle moved the adoption of Resolution No.3 7782-052107.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
fiarris -----------------------------------------------------------------------------------------------------------E;.
NAYS: Non e _nnn_oo__noouoooooooonnnnn_____oouoounnoonn___oooooooooounnn______n_O.
(Council Member Fitzpatrick was absent.)
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Vice-Mayor Trinkle offered the following budget ordinance:
(#37783-052107) AN ORDINANCE to appropriate funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2007-
2008 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 401.)
Vice-Mayor Trinkle moved the adoption of Ordinance No.3 7783-052107.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H ar ri s __n00 noon - - 000000_0000 00 000000000000 00 _00000000 00 -0000- __ -0000- 00 __ 0000- __ _0000_____0000 00 _00_000000 -- - - 6 .
NAYS: Non e --00 -- - - __0000______ 00000000 00 00 00_0000 00000000 00 00000000000000 00 - 00 __ __ __ -000000- __ -00000.
(Council Member Fitzpatrick was absent.)
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various school grants.
The Director of Finance submitted a written report recommending that
Council concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#37784-052107) AN ORDINANCE to appropriate funding from the
Federal and Commonwealth governments to support various school grants and
programs, amending and reordaining certain sections of the 2006-2007 School
Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 401.)
288
Vice-Mayor Trinkle moved the adoption of Ordinance No.3 7784-0S21 07.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
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AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
rlClrris ---------------------------------------.-------------------------------------------------------------------1).
NAYS: Non e __00________0000____000000____00__________00___00000000___________00_00_____0000_______--0.
(Council Member Fitzpatrick was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CELEBRATIONS: Vice-Mayor Trinkle expressed appreciation to City staff
for their hard work at the Citizen Appreciation Day event, which was held on
Saturday, May 19 at Valley View Mall. He noted that the event was informative
and fun.
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HOUSING: Council Member Lea asked the City Manager for comments
regarding the City's position on the lead based paint removal efforts, noting
that the City of Lynchburg had conducted a successful program and suggested
that the locality be contacted with regard to their program.
The City Manager advised that the Lead Based Paint Program is funded by
the Department of Housing and Urban Development and can only be used for
homes occupied by children from the age of six years or younger. She further
advised that there is misinformation circulating concerning homes that are
eligible for the Program. She stated that although there may be a number of
homes within the City with lead based paint, unless there are pre-school aged
children living in the home, the residence does not qualify. Because the
program is competitive, she explained that submitting an application does not
guarantee receipt of funding.
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Ms. Burcham pointed out that the original grant period expired on
March 31, 2007, however, an extension had been requested and notification
was received in late March 2007 that the extension was granted. Because of a
number of organizational changes that occurred at the beginning of the
program, she explained that the City is behind with repairs to 100 homes, but,
City staff is committed to completing the repairs by December 31, 2007, the
end of the grant year.
Council Member Lea noted concern relative to the perception that there is
no sense of urgency on the City's part regarding repairs to lead based paint
homes, and he inquired if TAP could help gather the necessary information
needed from the occupants.
The City Manager replied that initially TAP and the Housing Authority
were involved in the Program when it was first started in the City, and after a
certain period of time, the City decided to handle the program in-house in order
to afford better coordination of the outreach effort. She also commented that
City Council recently authorized an amendment to allow continued approval of
contracts for the lead based paint removal which will expedite the repairs; and
upon successful completion of the program, the City will apply for a second
grant in May 2008.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
CELEBRATIONS-HISTORIC PRESERVATION: Ms. Evelyn D. Bethel, 35 Patton
Avenue, N. E., appeared before the Council and advised that she attended the
100'" Birthday Celebration of Oliver White Hill, which was held in Richmond,
Virginia, at which time the City Manager advised that the City would be making
a substantial donation to the Oliver White Hill Foundation to be used towards
the restoration of his childhood home on Gilmer Avenue in northwest Roanoke.
Following Ms. Bethel's comments, Mayor Harris expressed appreciation to
the City Manager and Council Members Dowe and Mason for their attendance at
the celebration in Richmond, noting that all the Members of Council were in
support of the restoration of the Oliver White Hill home.
290
AMPHITHEATER-PARKS AND RECREATION: Ben Johnson, Virginia Tech,
214 Architecture Annex, Blacksburg, Virginia, appeared before the Council and
spoke about the proposed construction of an amphitheater on the former
Victory Stadium site and in Elmwood Park. He noted his support of pursuing
the amphitheater at the Rivers Edge site since the Riverside development would
create an opportunity for growth, and the idea of a commercial amphitheater
would essentially pay for itself and not compete with any other function within
the community; and by allowing for development along the underdeveloped
Jefferson Street, the development would provide a world of opportunities for
the immediate and distant future.
AMPHITHEATER-ART MUSEUM: Jay Foster, 3726 Heatherton Road, S. W.,
appeared before the Council, and spoke with regard to the location of the
proposed amphitheatre. He stated that the Reserve Avenue location has served
the region for many generations in terms of Victory Stadium and is a wonderful
outdoor venue for outdoor events; numerous studies have shown that large
numbers of vehicles can flow in and out of the site easily, unlike Elm Avenue at
the Elmwood Park location. In closing, he commented that a Roanoke Riverside
Pavilion has the potential to build Roanoke's momentum on a national level to
attract national and international attention in conjunction with the Art Museum,
and shared a drawing of the Rivers' Edge
CITY MANAGER COMMENTS:
CELEBRATIONS-HISTORIC PRESERVATION: The City Manager was
compelled to respond to comments previously made regarding the Oliver White
Hill home. She stated that City files will document that over the past several
years, the Council has indicated to the Oliver White Hill Foundation that the City
was prepared to make available 50 percent of the cost of the purchase of the
home, if and when the Foundation was able to secure the remaining 50 percent,
along with a plan for occupancy of the building. Ms. Burcham further stated
that the Council and City Administration was concerned about purchasing a
vacant building, but was pleased when Clarence Dunnaville, representing the
Oliver White Hill Foundation contacted the City to indicate that the Foundation
had been successful in securing funding to purchase the property. She
reemphasized that even though the price of the home had escalated
significantly, the City kept its commitment and that at no time had the City
Councilor the City Administration opposed the purchase of the home by the
Foundation.
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ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES-SPECIAL EVENTS: The
City Manager recognized the Raleigh Court area for its 100'h Anniversary
celebration. She also called attention to the Citizens Appreciation Day and the
17'hAnnual Local Colors Event held on May 19, 2007.
Ms. Burcham announced that Doris Buffet, the sister of Warren Buffet,
delivered a check for $250,000 to the Boys and Girls Club and the City has
already found the remaining half of the match within the community.
At 3: 10 p.m., the Mayor declared the meeting in recess for closed session
in the City Manager's Conference Room, Room 364, Noel C. Taylor Municipal
Building.
At 3:30 p.m., the Council meeting reconvened in the Council Chamber,
with Mayor Harris presiding and all Members of the Council in attendance, with
the exception of Council Member Fitzpatrick.
OATHS OF OFFICE-SCHOOLS: The Mayor advised that there are vacancies
on the Roanoke City School Board created by the expiration of the terms of
office of Alvin Nash and Courtney A. Penn, ending June 30, 2007; and the
resignation of William H. Lindsey for a term ending June 30, 2008; whereupon,
he advised that the following persons were interviewed to fill the vacancies:
Melissa Friedman
Dolores Johns
Patrick Kenney
Suzanne Moore
V. Mignon Chubb-Hale
Vivian Sanchez-Jones
Mark Lucas
Courtney Penn
Court Rosen
The Mayor requested that Council Members cast their vote for two
persons to fill the expiration of terms of office:
FOR MR. COURTNEY PENN: Council Members Trinkle, Dowe, Lea, Mason
an d Mayo r Harri snu__n___nn_n___uuu_uuunnnu____nnn__n___huu_n_u__nuun___-00-00- 5.
FOR MS. MOORE: Council Members Trinkle, Wishneff, Dowe, Mason and
Mayo r Harri s _nnn____nnnn_nn_n__UUUU_unnnuu__u___n_n_nooUooUUU_nuunnnu0000 5 .
FOR MS. FRIEDMAN: Council Member Wishneff mm_mnnm__m_nnm_mul .
FOR DR. JOHNS: Council Member Lea _m_mmmnnmummn_______nmoomul .
(Council Member Fitzpatrick was absent.)
292
Council Member Dowe offered the following resolution appointing
Suzanne P. Moore and Courtney A. Penn as Roanoke City School Board Trustees:
(#37785-052107) A RESOLUTION appointing Courtney A. Penn and
Suzanne P. Moore as School Board Trustees on the Roanoke City School Board
for a term commencing July 1, 2007, and ending June 30, 2010.
(For full text of resolution, see Resolution Book No. 71, page 404.)
Council Member Dowe moved the adoption of Resolution No. 37785-
052107. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
rlClrris -----------------------------------------------------------------------------------------------------------1).
NAYS: Non eu___n_nnnnn___hn___nnnnnn_n____nnnnn_hn__nnnn___oo_nn_0000000.
(Council Member Fitzpatrick was absent.)
The Mayor requested that Council Members cast their vote for one person
to fill the unexpired term of William H. Lindsey ending June 30, 2008.
FOR MS. CHUBB-HALE: Council Members Trinkle, Wishneff, Dowe, Lea,
Mas 0 n an d Mayo r H arri S_________uoon______nn______oohnn____n______n___ooh______n~______Uh_6.
(Council Member Fitzpatrick was absent.)
Council Member Mason offered the following resolution:
(#37786-052107) A RESOLUTION appointing V. Mignon Chubb-Hale to fill
the unexpired term of William H. Lindsey as School Board Trustee on the
Roanoke City School Board for a term commencing July 1, 2007, and ending
June 30, 2008.
(For full text of resolution, see Resolution Book No. 71, page 405.)
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Council Member Mason moved,the adoption of Resolution No. 37786-
052107. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Lea, Mason and Mayor
H arri s 0000 - - - - - - noon - - - 00 00000000 _u_0000n _ _00_000000 00 00000000 __ _ _ 00 00000000000000_ _0000_00__ _ _ 00 0000000000 006 .
NAYS: Non ennnnnunnnnunnnnnnnu_nunnnn____nn_n_nn_nnnnnnnn___uO.
(Council Member Fitzpatrick was absent.)
At 3:45 p.m., the Mayor declared the meeting in recess for closed session
in the City Manager's Conference Room, Room 364, Noel C. Taylor Municipal
Building.
At 4:35p.m., the Council meeting reconvened in the Council Chamber,
with Mayor Harris presiding, and all Members of the Council in attendance, with
the exception of Council Member Fitzpatrick.
At 4:40 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
The Mayor announced that at 5:00 p.m., the Council and City staff will
meet with representatives of the Arts Museum of Western Virginia at One
Market Square, S. E., for dinner and a tour the new Arts Museum to be located
on Salem Avenue, S. W.
At 7:00 p.m., on Monday, May 21, 2007, the Council meeting reconvened
in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 21 S
Church Avenue, S. W., City of Roanoke, Virginia, with Vice-Mayor David B.
Trinkle presiding.
PRESENT: Council Members Brian J. Wishneff (arrived late), Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., (arrived late), Sherman P. Lea,
Gwendolyn W. Mason and Vice-Mayor David B. Trinklemmmh-m--mm-mmmm-6.
ABSENT: Mayor C. Nelson Harrisnnn__mmm_mmmnoo_mmmumnmnm___l.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Sheila N.
Hartman, Deputy City Clerk.
294
The invocation was delivered by Council Member Sherman P. Lea.
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The Pledge of Allegiance to the Flag of the United States of America was
led by Vice-Mayor Trinkle.
COUNCIL: With respect to the Closed Session concluded during the
2:00 p.m. session, Council Member Mason moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public business
mattes lawfully exempted from open meeting requirements under the Virginia
Freedom of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened were
heard, discussed or considered by City Council. The motion was seconded by
Council Member Lea and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason and Vice-Mayor Trinkleoomm4.
NAYS: Non e _00_ __nnnnuuu 00 000000000000_000000 00 00000000 - - - - 00 _nn_hhhnn_oooooooo_uuu 0 .
(Mayor Harris was absent, and Council Members Fitzpatrick and Wishneff were
not present when vote was recorded.)
At 7:05 p.m., Vice-Mayor Trinkle declared a meeting in recess.
I
At this point, Council Member Wishneff entered the meeting (7: 10 p.m.)
At 7: 10 p.m., the Council meeting was declared in session, with Vice-Mayor
Trinkle presiding, and all Members of the Council in attendance, with the exception of
Council Member Fitzpatrick.
PUBLIC HEARINGS:
BONDS/BOND ISSUES: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, May 21, 2007, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a
proposed adoption by the Council of a resolution authorizing the City to
contract a debt and issue general obligation public improvement bonds of the
City (and in anticipation of the issuance of any such bonds to issue general
obligation public improvement bond anticipation notes of the City) in the
principal amount of $48,750,000.00 for the purpose of providing funds to pay
the costs of the acquisition, construction, reconstruction, improvement,
extension, enlargement and equipping of public schools of and for the City, the
matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, May 7,2007 and Monday, May 14, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37787-052107) A RESOLUTION authorizing the issuance of forty-eight
million seven hundred fifty thousand dollars ($48,750,000.00) principal amount
of general obligations of the City of Roanoke, Virginia, in the form of general
obligation public improvement bonds of such city, for the purpose of providing
funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of public schools of and
for such City; fixing the form, denomination and certain other details of such
bonds; providing for the sale of such bonds; authorizing the preparation of a
preliminary official statement and an official statement relating to such bonds
and the distribution thereof and the execution of a certificate relating to such
official statement; authorizing the execution and delivery of a continuing
disclosure certificate relating to such bonds; authorizing and providing for the
issuance and sale of a like principal amount of general obligation public
improvement bond anticipation notes in anticipation of the issuance and sale of
such bonds; delegating to the City Manager and the Director of Finance certain
powers with respect to the sale and determination of the details of such bonds
and notes; and otherwise providing with respect to the issuance, sale and
delivery of such bonds and notes.
(For full text of resolution, see Resolution Book No. 71, page 406.)
Council Member Mason moved the adoption of Resolution No. 37787-
052107. The motion was seconded by Council Member Lea.
The Vice-Mayor inquired if there were persons present who wished to
speak in connection with the issuance of the bonds. There being none, he
declared the public hearing closed.
There being no questions and/or comments by the Council Members,
Resolution No. 37787-052107 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason and Vice-Mayor Trinklenm-4.
NAYS: Council Member Wishneffnnm-mmu_nmmnmmh___nmnnnnnmnl.
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
296
The Roanoke City School Board submitted a written report requesting that
the Council appropriate monies for the following capital projects:
. $400,000.00 in Roanoke City General Obligation Bonds to provide for
the balance of the funding for the reconstruction of Patrick Henry High
School; and
. $48,350,000.00 in Roanoke City General Obligation Bonds to provide
the balance of funding for the reconstruction of William Fleming High
School.
The Director of Finance submitted a written report recommending that
the Council concur in the request of the School Board.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#37788-052107) AN ORDINANCE to appropriate funding to be provided
by the Series 2008 Bonds to the William Fleming and Patrick Henry High School
Projects, amending and reordaining certain sections of the 2006-2007 School
Capital Projects Fund Appropriations and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 420.)
Council Member Mason moved the adoption of Ordinance No. 37788-
OS21 07. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
lrrinkle ---------------------------------------------------------------------------------------------------------5.
NAYS: No n euuu__uunn_nn_nnuuuuu_nnn__nnnn_nnnn_u_uuuuuuunnnn_O.
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
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ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21, 2007, at 7:00 p.m., or as soon as the matter may be heard, on
a request of Pheasant Ridge Condominiums II, LL, Dalton Place, LLC, A & J
Holdings, lnc., Van Winkle, LC, Integra Investments, LLC, and Pheasant Ridge
Office BUildings, LLC, to amend the MXPUD development plan for the property
described as the Pheasant Ridge campus located on Griffin Road, S. W., bearing
Official Tax Nos. 5460124, 5470207, 5470301- 5470308, and 5470130, to
show a variable width buffer behind the proposed retaining wall to
accommodate a proposed storm water conveyance channel, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 4,2007 and Friday, May 11,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the amendment. It was advised that the Commission found the
proposed modification to the MXPUD development plan to be consistent with
the City's Comprehensive Plan and the Southern Hills Neighborhood Plan; and
the proposed alteration to the development plan would improve an existing
storm water management system while screening the channel and retaining wall
from adjacent propertyowners.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37789-052107) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 200S, as amended, to amend an MXPUD
development plan to show a variable width buffer behind the proposed
retaining wall to accommodate a proposed storm water conveyance channel on
property described as the Pheasant Ridge campus on Griffin Road, S. W.,
bearing Official Tax Nos. 5460124, 5470207, 5470301 through 5470308, and
5470130; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 421.)
298
Council Member Dowe moved the adoption of Ordinance No. 37789-
052107. The motion was seconded by Council Member Mason.
I
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the amendment. There being none, he declared the
public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37789-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
Trinkle----------------------------------------------------------------------------------------------------------5.
NAYS: Non e 000000--00-- 00_0._00 -- -00- --00 0000- -- 00 00 00___0000__0._0000__ __ -0000----00 00 __ ____00000._ O.
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21,2007, at 7:00 p.m., or as soon as the matter may be heard, on
request of Icon Development, LLC,. to repeal proffered conditions enacted by I
Ordinance No. 34406-080299 and Ordinance No. 34407-080299 for a parcel of
land bearing Official Tax No. 1290107 located at 3215 Franklin Road, S. W.,
currently zoned MXPUD, Mixed Use Planned Unit Development, such proffers
allowing residential and commercial. uses, and to approve a new development
plan related to the parcel in order to create a residential development which
includes nine units of single-family detached dwelling units and 18 units of
multi-family dwelling units, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 4, 2007 and Friday, May 11, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the application. It was advised that the Commission found the
application to amend proffered conditions on the subject property to be
consistent with the Comprehensive Plan and the Franklin Road/Colonial Avenue
Neighborhood Plan; and the application provides housing options for City
residents on a physically challenging property through progressive design
solutions.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#37790-052107) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, by repealing Ordinance No.
34406-080299 and Ordinance No. 34407-080299, to the extent that they
placed certain conditions on Official Tax No. 1290107, located at 3215 Franklin
Road, S. W., and to approve a new development plan on the subject property;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 423.)
Council Member Mason moved the adoption of Ordinance No. 37790-
052107. The motion was seconded by Council Member Lea.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing.
Maryellen F. Goodlatte, Attorney, appeared in support of her client and
called upon David Hill, principal architect, for remarks.
David Hill, Hill Studio, PC, offered a presentation via PowerPoint with
regard to the proposed development plan, whereby highlighting key features of
the design regarding green roof technology, the storm water controls, and
density issues. He closed by stating the project was very comparable to the
surrounding development and was very environmentally friendly.
(See copy of Power Point on file in the City Clerk's Office.)
Kandy Elliott, 1110 Oakwood Drive, S. W., Senior Vice-President,
Friendship Retirement Community, spoke in support of the request stating that
Icon Development's plan for Queen Anne Court is consistent with Southwood's
overall development plan and will compliment the surrounding areas.
There being no additional speakers, the Vice-Mayor declared the public
hearing closed.
Council Member Lea directed his inquiry to Mr. Townsend regarding
opposition that may have been expressed against the request at the Planning
Commission Meeting.
300
Mr. Townsend replied that there were a number of residents in
Southwood who came to the Planning Commission meeting expressing concern
about the proposed density of the development; however the Commission
considered Mr. Hill's comparative analysis which showed the dwelling units, per
acre, were comparable to the previous development phases in Southwood; and
the Commission. felt it was an appropriate density and therefore, voted
unanimously to approve the request.
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37790-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T r ink I e _nnn_n_____ -- - - - - -- -00--00--- -- 00---- - - - 000.____0.__0000 00 - - - - -00-00000000-000000 00 00 00 - - 00 ---- -- 00 - - - 5 .
NAYS: Non e 00000000 00 00 0000000000 noon 00 00 - - - 00 - - 00 000000000000 - - __ 00 - - _____ ------00------ 00 __ 0000-0 .
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21, 2007, at 7:00 p.m., or as soon as the matter may be heard, on
the request of Seven Dwarfs, LLC, to rezone properties located at 2924 and
2818 Roberts Road, S.W., bearing Official Tax Nos. 1290211 and 1290212,
from MX, Mixed Use District, with conditions, to CG, Commercial General
District, subject to certain conditions; and repealing conditions approved by
Ordinance No. 36045-081902, as they pertain to Official Tax Nos. 1290211 and
1290212, and for the purpose of providing a parking structure for the medical
clinic on adjacent parcels and the purpose of retaining natural landscape
buffering, the matter was before the body.
Legal advertisement of the public hearing was published in the Roanoke
Times on Friday, May 4,2007 and Friday, May 11,2007.
(See publishers' affidavits on file in the City Clerk's Office.)
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The Planning Commission submitted a written report recommending the
approval of the request. It was advised that the application conforms to the
policies and recommendations of the City's Comprehensive Plan and the
Franklin Road/Colonial Avenue Neighborhood Plan; and the request not only
maintains the previously defined edges of commercial development preventing
further encroachment into the neighborhood, but also develops the parcels in
an efficient and compact manner.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37791-052107) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to repeal conditions approved
by Ordinance No. 36045-081902, as they pertain to Official Tax Nos. 1290211
and 1290212, and to rezone properties located at 2924 and 2918 Roberts
Road, S. W., bearing Official Tax Nos. 1290211 and 1290212, from MX, Mixed
Use District, with conditions, to CG, Commercial General District, subject to
certain conditions, for the purpose of providing a parking structure for the
medical clinic on adjacent parcels and for the purpose of retaining natural
landscape buffering; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 425.)
Council Member Dowe moved the adoption of Ordinance No. 37791-.
052107. The motion was seconded by Council Member Mason.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37791-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
Trinkle----------------------------------------------------------------------------------------------------------5.
NAYS: Non e 00000000 00 00 00 00 ------00-- -_ __ 00000000- 00 00000000 00 -000000000000--0000-- 00 00 -0000-0000 -00 0 .
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(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
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ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21,2007, at 7:00 p.m., or as soon as the matter may be heard, on
request of J. D. Fralin to amend proffered conditions enacted by Ordinance No.
25093 on May 27, 1980, on property located at 1809 McVitty Road, S. W.,
bearing Official Tax No. 5100906 for the purpose of removing the proffer that
the property would be used for non-medical office use only, to allow such a
facility to continue operating at the subject location, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 4,2007 and Friday, May 11,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the request. It was advised that the Commission found the
application to amend proffered conditions to allow the continued use of the
subject property as a medical clinic to be consistent with the Comprehensive
Plan and the Greater Deyerle Neighborhood Plan; and amending the proffer
maintains existing zoning while allowing the property to contain an additional
commercial use.
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(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37792-052107) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to amend proffered conditions
accepted by the adoption of Ordinance No. 25093 on May 27, 1980, on
property located at 1809 McVitty Road, S. W., bearing Official Tax No. 5100906,
for the purpose of removing a proffer that the property would be used for non-
medical office use only, to allow such a use to continue operating at the subject
location; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 427.)
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Council Member Dowe moved the adoption of Ordinance No. 37792-
052107. The motion was seconded by Council Member Mason.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7792-052107 was adopted the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T r ink I e -- nnnn 00 - -- ---0000- 00 00 -000000- __ noon - - - --0000-- 000000---- 00 -- ----000000--- 00 -0000- __ -00--00- noon - 5 .
NAYS: Non en_____n_nnn__nnn__nnn_________n___nnn_______n__n_nn____000000000000___0.
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on a request of the City of Roanoke to rezone five tracts of land
located on Highland Farm Road and Ferncliff Avenue, N. W., more specifically
described as 3601 Ferncliff Avenue, N. W., and identified by Official Tax Nos.
6460102, 6460103, 6472207, 6472208 and 6472209, from INPUD,
Institutional Planned Unit Development District, and ROS, Recreation and Open
Space District, to INPUD, Institutional Planned Unit Development District, to
permit the redevelopment of the William Fleming High School campus, such
development to include a new approximately 295,000 s.f. main high school
building, an approximately 3,000 seat sports stadium, three new ball fields, two
practice fields, tennis courts, an approximately 3,362 s.f. new employee health
center building located along Ferndale Drive, and two new parking areas to the
north and south of the new high school building; the existing Lawson Hall and
the William Ruffner Middle School buildings will remain; the classroom wing
(west) will have a parapet height of approximately 33 feet, and the gym and
theater in the east wing will have a parapet height of approximately 40 feet; the
stadium is estimated to be 33-34 feet high, but will not exceed 40 feet high,
and the stadium will have four light poles at a height of approximately 70-75
feet each and the exterior of the school will be brick and metal panels, the
matter was before the body.
304
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 4, 2007 and Friday, May 11, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
Council approve the application to rezone Official Tax Nos. 6472207, 6472208
and 6472209 from ROS District to INPUD District and to amend the INPUD
District for Official Tax Nos. 6460102 and 6460103 for the demolition and
reconstruction of William Fleming High School to be consistent with Vision
2001-2020 and the Peters Creek North Neighborhood Plan.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe moved the adoption of Ordinance No. 37793. The
motion was seconded by Council Member Mason.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
Council Member Lea asked the City Manager to explain the rezoning
req uest.
The City Manager explained that under the City's Zoning Ordinance, it is
required that the property that is to be used for the construction of the new
William Fleming High School be rezoned to an Institutional zoning, which was
also true for the Patrick Henry High School facility. Therefore, it is a required
rezoning request in order for construction of that new facility to begin, and the
Roanoke City Schools are making an effort to put that project out for bid in the
month of June.
The ordinance failed. Council Member Mason moved that the provision
to dispense with the second reading be removed and the Ordinance be adopted
on first reading. The motion was seconded by Council Member Dowe and
adopted by the following vote:
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There being no additional questions and/or comments by the Council
Members, Ordinance No. 37793-052107 was placed on first reading by the
following vote:
AYES: Council Members Dowe, Lea, Mason and Vice-Mayor Trinkle-n----4.
NAYS: Council Member Wishneff 00---------00----0000----00--------------00------00---00-1 .
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
ZONING-NEIGHBORHOOD ORGANIZATIONS: Pursuant to Resolution 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 21,2007, at 7:00 p.m., or as soon
as the matter may be heard, on the request of the City of Roanoke to amend
Vision 2001-2020, the City's Comprehensive Plan, to include a revised and
updated Greater Raleigh Court Neighborhood Plan, such neighborhood plan
recommending various residential development policies, including encouraging
infill development which is aesthetically and functionally compatible with the
surrounding neighborhood; mixed density housing; recommending economic
development policies, such as encouraging the development of existing
underused commercial property before zoning additional land for commercial
use, encouraging the use of existing commercial properties with minimal
parking spaces, discouraging future commercial development on Grandin Road,
south of Sherwood Avenue, and encouraging a gradual transition into
residential uses along Memorial Avenue; recommending transportation policies,
including the installation of urban amenities, functional streetscapes for
pedestrians, bicycle and motor accommodate traffic; recommending public
service policies, including those which address storm water problems;
recommending the creation of the Raleigh Court Schools Council; and
encouraging the construction of various park and recreation facilities, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 4, 2007 and Friday, May 11, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
306
The Planning Commission submitted a written report recommending I
approval of the Greater Raleigh Court Neighborhood Plan for adoption as a
component of Vision 2001-2020, and repeal of the 1999 plan for this
neig h borhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37794-052107) AN ORDINANCE amending Vision 2001-2020, the City's
Comprehensive Plan, to include a revised and updated Greater Raleigh Court
Neighborhood Plan, such neighborhood plan recommending various residential
development policies, including encouraging infill development which is
aesthetically and functionally compatible with the surrounding neighborhood;
mixed density housing; recommending economic development policies, such as
encouraging the development of existing underused commercial property
before zoning additional land for commercial use, encouraging the use of
existing commercial properties with minimal parking spaces, discouraging
future commercial development on Grandin Road, south of Sherwood Avenue,
and encouraging a gradual transition into residential uses along Memorial
Avenue; recommending transportation policies, including the installation of
urban amenities, functional streetscapes for pedestrians, bicycle and motor I
vehicle traffic, and keeping streets at the minimum width necessary to
accommodate traffic; recommending public service policies, including those
which address storm water problems; and encouraging the construction of
various park and recreation facilities; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 429.)
Council Member Mason moved the adoption of Ordinance No. 37794-
052107. The motion was seconded by Council Member Lea.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
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There being no questions and/or comments by the Council Members,
Ordinance No. 37794-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T r ink I e 00 - - n__nn - - - --000000-- -00--0000- 00 00 -000000-00- 00 - - -00-0000--00 00 00 - - 00 - 00 00-0000- 0000-- 00 noon - - 0000- 5 .
NAYS: Non e 0000 - - -- -00--- 00 -_ 000000-- __ - - 00 00- __ -0000--- 00 00 00 00 --0000--00 - - - noon - - -00--- 00 000000-0 .
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
ZONING: Pursuant to Resolution No. 25523 adopted by Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21, 2007, at 7:00 p.m., or as soon as the matter may be heard,
request of the City of Roanoke Planning Commission to amend and reordain
Section 36.2-205, Dimensional Requlations, Zoning, Code of the City of
Roanoke (1979), as amended, to change the method of measuring minimum lot
frontage for developments on cul-de-sacs and allowing the reduction of the
amount of lot frontage of such developments to 75% of the frontage required
by the district in all residential districts; to change the method of determining
the minimum and maximum front yard depths for lots having frontage on a
cul-de-sac; and in the R-7, R-5, and R-3, Residential Single Family Districts, to
allow the minimum front yard depth to be 10 feet shallower than the
established building line on the existing principal structure in the case of an
addition of a porch to the front of an existing principal structure, under certain
conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday May 4, 2007 and Friday, May 11, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the amendment.
(For full text, see report on file in the City Clerk's Office.)
308
Council Member Mason offered the following ordinance:
I
(#37795-052107) AN ORDINANCE amending and reordaining Section
36.2-205, Dimensional Requlations, of Article II, Zoninq Districts, of Chapter
36.2, Zoninq, of the Code of the City of Roanoke (1979), as amended; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 431.)
Council Member Mason moved the adoption of Ordinance No. 37795-
052107. The motion was seconded by Council Member Dowe.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37795-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T r ink I e 0.n_n_ 00 - - - 00 00 _00_0.00 00 __ -00-00--0000 -- 00-00 00 - - - - __ 00--0000 00 - - 00 00 _00 00000.0000__ - - 00 00 - - -- 00 00 00 -- - 5 .
NAYS: Non e -- -0000-00 00 - - 00 -00--0000---00 00 - - - 00 - - - - ---00-0000 00 - - __ 000.00 00- 00 00 00 __ 00 -- 0000000000-0 .
I
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
LEASES-LIBRARIES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, May 21,2007, at 7:00 p.m., or
as soon as the matter may be heard, on a request of the City of Roanoke to
lease approximately 2,100 square feet of space of City-owned property at the
Roanoke City Public Library Main Branch located at 706 S. Jefferson Street, S. E.,
deSignated as Official Tax Map No. 4013201, for the purpose of housing
Literacy Volunteers of Roanoke Valley's administrative offices and classroom
space for tutoring services, for an initial term of one year, subject to four
additional one year term renewals, upon mutual agreement of the parties, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 11, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Manager submitted a written communication recommending
execution of a lease agreement with Literacy Volunteers of Roanoke Valley for
approximately 2,100 square feet of space in the Main Library at 706 S. Jefferson
Street, for a period of one-year, commencing July 1, 2007, with four mutually
agreed upon one-year renewal options, subject to approval as to form by the
City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37796-052107) AN ORDINANCE authorizing the lease of approximately
2,100 square feet of space located within City-owned property at the Roanoke
City Public Library Main Branch located at 706 South Jefferson Street, S. E.,
Roanoke, Virginia, designated as Official Tax Map No. 4013201, for the
purpose of housing Literacy Volunteers of Roanoke Valley's administrative
offices and classroom space for tutoring services, for a term of one (1) year
beginning July 1, 2007, and expiring June 30, 2008, with four additional one
year term renewals on the same terms and conditions, upon mutual agreement
of the parties; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 71, page 434.)
Council Member Mason moved the adoption of Ordinance No. 37796-
052107. The motion was seconded by Council Member Dowe.
The Vice-Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, he declared the
public hearing closed.
Council Member Lea commented that over 8,000 instructional hours were
volunteered last year, and stated he was really impressed with the one-on-one
small group type of computer based instruction.
310
There being no additional questions and/or comments by the Council
Members, Ordinance No.3 7796-052107 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason and Vice-Mayor
T ri n k I e 00 - - - - - - - - -- - -- 00 nnn00_n_nnn00 00 -0000--00-00---00 00 00 0000--00 - - - - 00 - 00 - - - - - - 0000 00 00 - - 00 00 00 --00 -- - 5 .
NAYS: Non e -0000-00-00-0000 00 00 -- 00000000_0.00__ 00 - - _00_00_00_ - - 00 nUn -_ 00- 00 00 00 - - - - __ 00 00 00 00 00 - 0 .
(Mayor Harris was absent.) (Council Member Fitzpatrick was not present when
the vote was recorded.)
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: A petition filed by Don Peterson,
appealing the decision of the Architectural Review Board, which was rendered
on October 12, 2006, that no Certificate of Appropriateness be issued with
regard to the property located at 210-214 Market Street, S. E., for the
replacement of windows.
(For full text, see appeal on file in the City Clerk's Office.)
Mr. Donald N. Peterson, owner of the property in question, reviewed
photographs that were supplied to the Council pointing out that most of the
windows had deteriorated beyond repair, some had been completely blown out
by wind, and the window sills were rotten. He referred to the following
buildings in the market area that have had their windows replaced: City Market
Building, La De Da Building, Trio Building, Wigmore Building and the Metro
Building. He noted that the windows in the La De Da Building were supposed to
have been replaced with wooden windows, but metal clad windows were
installed instead. He requested that the Council allow him to replace the
windows with matching profile windows with a double sash that look exactly
the same. He noted that the only really unique feature of the existing windows
is that they contain a wavy glass, but a number of them were cracked and he
did not know how they would hold up in the repair process, and the wavy glass
would be hard to find. He advised that he had obtained an estimate of
$16,000.00 to repair twenty windows, using resins and plastics, which would
not be very energy efficient; and another estimate of $20,000.00 to replace the
windows with double insulated glass and all new wood, along with replacement
of the sills.
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Mr. Peter Clapsaddle, Architect with Rodriquez, Ripley Maddux Motley,
spoke in support of Mr. Peterson's request, explaining that the project was
divided into two basic phases: phase one involves the exterior renovation and
has received initial approval; and phase two involves the interior renovation, a
complete redo of the second floor, a new entrance off of Market Street, and an
elevator. He stated that he believes in the H-l, Historic District, standards, but
that the portion of the standards relating to the repair of windows is more in
context with repairing the windows over a long period of time when you own
the building. He pointed out that no work had been done on this building for at
least fifty years, and the windows were in bad repair.
In closing, Mr. Clapsaddle requested that the Council reverse the decision
of the Architectural Review Board and approve their request to replace the
windows with wood frame, double hung windows, with insulating glass, to
match the profiles and the cross sections of the existing sash, which would help
make the overall project a better project for everybody involved.
Barbara Botkin, Vice Chair, Architectural Review Board, stated that the
application to replace the windows was considered by the Architectural Review
Board and the request was denied because the request was not consistent with
the Zoning Ordinance, Section 36.2-330, Historic Downtown Overlay District
(H-l) (d) Review standards for new construction or exterior modifications or
with the H-l Architectural Guidelines for Windows and Doors. Board members
and staff examined the windows on-site prior to that meeting and found some
windows in disrepair and many frames and sills in poor condition due to lack of
maintenance, but did not believe that the majority of the windows were beyond
repair. They agreed that the few windows that were beyond repair could be
replaced in-kind with a wood window, but not with an aluminum clad wood
window as requested by Mr. Peterson. She noted that the main premise of the
H-l Historic District Guidelines is to repair historic material rather than replace,
and to replace with the same material only as a last resort.
(For full text, see report on file in the City Clerk's Office.)
Mr. Clapsaddle interjected that it was a surprise to him when the sample
provided by the Pella representative turned out to be a metal clad window that
the sample should have been a wooden, non-clad window; it was a mistake and
he would like to retract that.
312
Ms. Botkin continued stating that if the Council upheld the appeal, and
Mr. Peterson was able to come back to the Board, they could come to an
agreement to repair the windows that need to be repaired, and the ones that
mayor may not be repairable (under a burden of proof), something could be
arranged.
I
Vice-Mayor Trinkle asked the City Attorney if the Council approved the
appeal, would that mean that Mr. Peterson still has to go back to the
Architectural Review Board with his proposal, or would that be a totally different
application.
The City Attorney advised that the application as it reads now states that
the windows are going to be metal clad wood; if Council is going to go with the
wood, his suggestion would be to refer the matter back to the Architectural
Review Board so that the Board can see the exact type of window that is being
offered, and act on that. He added that it appeared from comments by the Vice
Chair that the Board would be willing to consider that.
After further discussion, Council Member Wishneff stated that his concern
is that here is an applicant who is not asking for a lesser standard, but asking
to duplicate what's there - - - the same material, the same everything - - - and he
wants to end up with energy efficient windows as a result of that same
standard, and was concerned that issue will get lost in this consideration.
I
Council Member Dowe commented that there is a desire for the Council
to honor the request as long as it fits within the purview and under the
gUidelines and standards which were in place long before any of the current
Council Members took office, and it appeared to him that half the battle has
been won because it sounds like everyone is trying to work together with
regard to the standards and material, but was not sure it could be
accomplished without going through the process to some degree.
Mr. Peterson related that the standards are going to be the same; the
Board would apply the same standards whether it's a wood window or metal
clad window or vinyl window; and if the Board wants the windows repaired that
they think can be repaired. He added that at the end of the day, he was going
to have $16,000.00 worth of crappy windows and didn't see the point - - why
repair them when they can be replaced and look exactly the same.
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Council Member Wishneff stated he wanted to clarify the record and
stated he thought they were trying to show the Council that the standard has
changed, that they are being asked to do something that others haven't, but
the most important point they are trying to make is that they are not asking to
change anything, not the design or material.
After further discussion and clarification, Council Member Wishneff
moved that based on the information presented, the Council reverse the
decision of the Architectural Review Board on October 12, 2006, and that a
Certificate of Appropriateness be issued, on the condition that petitioner
replace the existing wooden framed windows with the same profile, design and
material (wood frames), and that the replacement glass does not have to be of
the same appearance as the original. The motion was seconded by Council
Member Lea, and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Lea and Vice Mayor Trinkle-m4.
NAYS: Council Member Masonoooooo-ooo-_nn__ooonooo_ooonooo__nn______ooonnooonnl .
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor advised
that City Council sets this time as a priority for citizens to be heard. Matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
POLICE DEPARTMENT-COMPLAINTS: Judy Ferguson, 1713 Coveland
Drive, N. W., appeared before Council on behalf of Citizens Handcuff for Justice,
and read a prepared statement with regard police brutality and misconduct of
Roanoke City police. She stated that a petition containing more than 6,000
signatures would be sent to the United States Department of Justice, Civil Rights
Division.
POLICE DEPARTMENT-COMPLAINTS: Charlene Arrington, 1533 Aspen
Street, N. W., appeared before Council with regard to unfair treatment and
harassment of the youth in northwest Roanoke by Roanoke City police officers.
She felt an investigation should be conducted into the motives behind the
aggressive tactics of the police.
314
POLICE DEPARTMENT-COMPLAINTS: Mary Jackson, 2216 Hanover
Avenue, N. W., appeared before Council and stated that her grandson and other
small children were pepper sprayed by police, even when they were told young
children were near; her daughter and others were handled by male police
instead of calling women to handle the girls; and her son and young nephew
were hassled by the police while riding his scooter. She requested an
investigation be made to find out why the police are harassing people.
POLICE DEPARTMENT-COMPLAINTS: Gloria Jean Coan, 3533 Ferncliff
Avenue, N. W., Apartment K128, appeared before the Council and stated that
she was a victim of police brutality, and that Roanoke is thought of as one of
the most prejudiced cities in Virginia and the South. She asked what good is all
the new development, beautiful and wonderful things if the City is considered
the most prejudiced City in Virginia. She complained that when people go to
jail, some people are denied rights, they are lied on in court, and the prosecutor
and defense attorneys work together; there was no freedom, no equality - - just
rich and poor - - the rich have the rights, the poor have nothing.
POLICE DEPARTMENT-COMPLAINTS: Shaheed Omar, 1219 Loudon
Avenue, N. W., appeared before the Council and spoke in regards to police
brutality and excessive force, which are one and the same in his opinion. He
stated he accepted the fact there was a need for law enforcement; however, he
did not think the police needed to use excessive force while they are caring out
their mandate. He stated that he had appeared numerous times before the
Council regarding this issue, but was not paid much attention to. He referred
to the petition that was being signed by many citizens, which points to the fact
that there is much abuse by the Roanoke City police. He referred to the process
for filing a complaint, and pointed out that the complaint was reviewed by a
citizen's review committee, which consists of several police officers and citizens
that must come from the police academy, which in his opinion results in less
objectivity. He suggested that the members of the committee be appointed by
City Council and have no connection to the Police Department. Another
concern he has is that the final recommendation of the review is left up to the
Police Chief, and felt that he should not have that type of authority. He asked
how a citizen would get this issue on the docket for a public hearing.
Vice-Mayor Trinkle requested a response from the City Manager;
whereupon she stated this was the first she had heard specifically about the
allegations or that there was a petition. She added that she did not want to
stop the effort of the citizens, but thought it would be helpful for her office to
be given the benefit of the information so that she could initiate an
investigation as well. Following her review, it would be up to the Council to
decide whether or not a public hearing would be necessary. She felt that it
would be premature to suggest that be the next step, and would like to receive
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a copy of the petition and other information they may have that would be
specific as to dates of the incidents so that she could have the reports pulled
and personally review.
Vice-Mayor Trinkle requested that the City Manager report back to the
Council on that as well as the make up of the committee and how that has been
working.
Council Member Lea stated he was concerned about the issue, and
discussion has been held regarding the make-up ,of the review committee,
because maybe one could question the objectivity of the review team, and
perhaps there should be some citizens input.
At this point, Council Member Fitzpatrick entered the meeting
(8:31 p.m.).
At 8:35 p.m., the Vice-Mayor declared the Council meeting in recess for
continuation of closed session previously approved during the 2:00 p.m.
Session of Council. The closed session was held in the City Council's
Conference Room, Room 450, Noel C. Taylor Municipal Building.
At 8:42 p.m., the Council meeting was reconvened in the Council
Chamber, Vice-Mayor Trinkle presiding and all Members of the Council in
attendance, with the exception of Mayor Harris.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of
his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member
Dowe and adopted by the follOWing vote:
1
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason and
Vi ce - Mayo r T ri n k I e no __nmmm___n -- 00 -000- 000--00--- 00 000000 -0000000000000- 00 --__ __ 00 __ __ 00 -----moo 6.
NAYS: Non e 00--0000-- ---- 00 -0000-000000-0---- 00-000000--00 --0000 00------ __ 00-0000 00 ____ __ 0000 0000---0 .
(Mayor Harris was absent.)
316
There being no further business, the Vice-Mayor declared the Council I
meeting adjourned at 8:45 p.m.
APPROVED
ATTEST:
~.
Sheila N. Hartman
Deputy City Clerk
C. Nelson Harris
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
June 4, 2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
June 4,2007, at 9:00 a.m., in Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, Citv Council,
Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Council Members Brian J. Wishneff, Alfred T. Dowe Jr.,
Beverly T. Fitzpatrick, Jr., Sherman P. Lea (arrived late), Gwendolyn W. Mason,
David B. Trinkle, and Mayor C. Nelson Harrismmnmmmm-n-------_m_mnmmm_7.
ABS E NT: Non e 00 00 00000000 -0000- ---00- - - -0000- - - - -00-0000 0000-00- 00 --00--00 - - - noon 00 00 -0000- 00 00 00 0 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to 92.2-3711 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council approve the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea (arrived late),
Mason, Tri n kle, and Mayor Harris-m-m-hn__nnnmmmn__nm_mmm"_________mmn6.
NAYS: Non e -00- - - - - -00-00 - - noon 0000-00 - -00-00-00 __ noon - - 00-0000- - - noon 00- - - _0.000000_ - - 00 0000-0.
(Council Member Lea was not present when vote was recorded).
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CITY COUNCIL: A communication from Alfred T. Dowe, Jr., Chair, City's I
Personnel Committee, requesting that Council convene in a Closed Meeting to
discuss the performance of four Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(I), Code of Virginia (1950), as amended, was before the
body.
Vice-Mayor Trinkle moved that Council concur in the request of Council
Member Dowe to convene in Closed Meeting as abovedescribed. The motion
was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea (arrived late),
Mason, Tri n kle, and Mayor Harri sm-mn-___nmn__mnmmmm___nnnmmn__mn_m6.
NAYS: No n e ooo_nnnnnnnn___nn____hn_n____n_nnnnn__nnhnnn_____n__nnn_00--0.
(Council Member Lea was not present when vote was recorded).
< ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REGIONAL AIRPORT COMMISSION ON TUESDAY, JULY 24, 2007, AT
12:00 P.M., TO BE HELD AT THE ROANOKE REGIONAL AIRPORT COMMISSION:
The Mayor requested that all agenda items be forwarded to the City Manager or I
City Clerk. .
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
PARKS (ELMWOOD PARK)-ClTY COUNCIL: Mayor Harris expressed
appreciation to Mayor Woody for his time and effort regarding renovations on
the Mayor's Monument that is located in Elmwood Park.
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Mayor's Monument Today
Mayor's Monument Tomorrow
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REMAINDER OF PAGE
INTENTIONALLY LEFT BLANK
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319
320
Project Cost Estimate
Description
Original Est.
$24,092.70
$3,493.35
$15,555.67
$33,023.33
$10,159.11
$3,000.00
Reduced Est.
General
Demolition
Concrete
Masonry Walls
Electrical
$1,100.50
$3,493.35
$15,555.67
$33,023.33
$10,159.11
$3,000.00
Monument Restoration
SUB-TOTAL
$89,324.16
$66,331.96
Contingency (15%)
$13,398.62
$9,949.79
PROJECT TOTAL
$102,722.78
$76,281.75
(For full text, see documentation on file in the City Clerk's Office.)
Steve Buschor, Director of Parks and Recreation, expressed appreciation
to the committee members for their efforts relative to the creative design of the
existing Mayor's Monument, advising that the Monument currently stands at
the southeast corner of Elmwood Park, and is not recognizable because the
engraved plate listing names of the former Mayors is located at ground level
and shared with the Council a proposed design for the existing Monument.
Mr. Buschor explained that the new design would feature a brick masonry
fa<;ade as well as a 24" to 28" planter containing fresh, colorful flowers and
electrical lights enclosed in the planter. He added that the names of the former
Mayors would be engraved on an angular, planter cap and elevated and a curb
linear wall for visitors to sit. He further stated that the total cost of the project
was estimated at $103,000.00, which was negotiated to $66,000.00, with a 15
percent contingency, totaling approximately $ 76,000.00, with a completion
date of December 2007.
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Mayor Woody expressed his appreciation for the opportunity to serve on
the committee, noting that the monument was something that needed to be
done and commended the committee members for their efforts and hard work.
Council Member Fitzpatrick expressed his gratitude to Mayor Woody,
noting that Mayor Taylor, himself, too would be pleased with the renovations to
the Monument.
PARKS (ELMWOOD PARK)-AMPHITHEATER: The City Manager advised that
two site studies have taken place for Elmwood Park and Reserve Avenue as
potential venues for the Amphitheater. She noted that the study had to be
conducted by consultants and could not be completed by staff alone. Economic
Research Associates recommended Bullock Smith and Partners, Inc. to conduct
the study. She explained that questions would be answered following the
presentation; whereupon, Mayor Harris advised that no decisions would be
made today, but at the next meeting a decision would be made.
Mr. Buschor introduced Curtis Katran, Planner, and Michael Hayes,
Architect, Bullock Smith and Partners, Inc., who reviewed the following
information:
I Roanoke Amphitheater: Site Selection Analvsis
Proiect Scope
. Kickoff meeting with Planning Committee
. Review Economic Research Associates (ERA) report and proposed
program
. Visit sites and perform phYSical analysis
. Develop concept plan for each site
. Develop budget for each site
. Develop comparative analysis of sites
. Recommend site for development
. Present recommendation
Proqram - Source: Economics Research Associates
. Amphitheater Requirements
o Covered stage (tensile or other light covering)
o Total maximum capacity of 7,000
o Covered, non-fixed seating for 2,000-3,000
o Informal lawn seating for remainder
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. Back of House Requirements
o Green room
o Catering area
o Restrooms/showers
o 2-3 dressing rooms
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. Support Facilities
o Restrooms
o Box Office
o Concessions stand
o Production office
. Parking Requirements
o Adjacent or near to site
o 435 spaces per 1,000 patrons (Source: ERA)
o Average event: 3,500 patrons, 1,523 spaces
o Max capacity: 7,000 patrons, 3,045 spaces
Studv Sites:
. Elmwood Park site
. Reserve Avenue Site
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Site Analvsis:
1. Regional access
2. Local site access
3. Adjacent land uses
4. Property limits and ownership
5. Site topography and drainage issues
6. Site expansion potential
7. Easements/restrictions/environmental conditions
8. Zoning/comprehensive plans
9. City/County limits
10. Visitor circulation/parking/gateways
11 . Site layout analysis
12. Pedestrian circulation
13. Service access and circulation
14. Vegetation and landscape
15. Views and vistas
16. Solar orientation/winds
17. Site utilities and capacities
18. Architectural theme/image
19. Space use zones
20. Opportunities and constraints
21. Significant issues
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MethodoloQv - Site Assessment Matrix
. Constraints with weighted factor (WF= 1-3)
o Access (WF=2)
o Utilities (WF=2)
o Topography (WF=2)
o Downtown plan relationship (WF=3)
o Parcel Size - opportunity to expand (WF=3)
o Adjacent support facilities (WF=3)
o Sounds/acoustics (WF=3)
o Visibility/vistas (WF= 1)
o Image (WF=3)
o Site acquisition costs (WF=2)
o Demolition costs (WF=2)
o Site development costs (WF=3)
. Site Evaluation Rankings per Constraint
o Worst condition = 1
o Best condition = 10
. Weighted Value Calculation
o Ranking (1-10) X Weighted Factor (1-3)
o Example - Access: 7 X 2 WF = 14 Weighted Value
. Selection of Appropriate Site
o Determine site with highest total weighted value
o Review evaluations for abnormalities (e.g., cost differential)
o Verify weighted values
Development Budget - Elmwood Site A.1
A. 1- Elmwood Park with Library Capital Project Budget Sheet
Descriotion
Proiect Survevino $18,000.00
Conceptual Design . 25,000.00
AlE Design (7%) 469,800.00
Geotechnical Engineering 9,500.00
Demolition 10,800.00
Construction 6,675,600.00
Environmental Permitting & Remediation Unknown
Pe rm its 25,000.00
Utilitv Connection Fees 30,000.00
Utility Relocation 25,000.00
Construction Administration & Inspection 201,400.00
(3%)
Advertising and Printing 10,000.00
Staff Proiect Manaaement & Insoection (1 %) 67,200.00
Proiect Contingency (1 5%) 1,006,800.00
TOTAL PROJECTED BUDGET $ 8,574,100.00
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Evaluation - Elmwood Site A1
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Site A. 1 Ranking X Weighted Factor = Subtotal
Location: (1-10) (1-3)
Elmwood Park
Access 9 3 27
Utilities 10 2 20
Tooooraohv S 2 10
Downtown Plan 10 3 30
Relationshios
Parcel Size - 3 3 9
Opportunity for
Exoansion
Adjacent 10 3 30
Support
Facilities
Sound/Acoustic 8 3 24
s
Visibilitv/Vistas S 1 5
Imaqe 10 3 30
5ite Acquisition 10 2 20
Costs
Demolition 8 2 16
Costs
5ite 5 3 15
Development
Costs
TOTAL SCORE 236
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Development Budget - Elmwood Site A2
A2 - Elmwood Park without Librarv Caoital Proiect Budoet 5heet
Descriotion
Proiect 5urvevino $18,000.00
Conceptual Desion 25,000.00
A/E Desion (7%) 558,600.00
Geotechnical Enqineerinq 9,500.00
Demolition 530,800.00
Construction 7,423,200.00
Environmental Permitting & Unknown
Remediation
Pe rm its 25,000.00
Utilitv Connection Fees 30,000.00
Utility Relocation 25,000.00
Construction Administration & 239,400.00
Inspection (3%)
Advertisino and Printino 10,000.00
Staff Project Management & 79,800.00
Insoection (1 %)
Proiect Continoency (1 5%) 1,196,900.00
TOTAL PROIECTED BUDGET $10,171,200.00
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Evaluation - Elmwood Site A.2
Site A.2 - Rankings X Weighted Factor - Subtotal
Elmwood Park (1-10) (1-3)
Access 9 3 27
Utilities 10 2 20
Topoqraphv 5 2 10
Downtown Plan 10 3 30
Relationships
Parcel Size - 3 3 9
Opportunity for
Expansion
Adjacent Support 10 3 30
Facilities
Sound/Acoustics 8 3 24
Visibilitv/Vistas 5 1 5
Imaqe 10 3 30
Site Acquisition 10 2 20
Costs
Demolition Costs 5 2 10
Site Development 5 3 15
Costs
TOTAL SCORE 230
Development Budget - Reserve Site B.1
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B.1 Reserve Avenue Site with Armorv Ca ital Proiect Bu loet S
Descrintion
Project Surveyinq $ 18,000.00
Conceptual Desiqn 25,000.00
A/E Desiqn (7%) 638,600.00
Geotechnical Enqineerinq 9,500.00
Demolition 11,000.00
Construction 9,061,000.00
Environmental Permitting & Unknown
Remediation
Permits 25,000.00
Utility Connection Fees 30,000.00
Utility Relocation 50,000.00
Construction Administration & 273,700.00
Inspection (3%)
Advertisinq and Printinq 10,000.00
Staff Project Management & 91,300.00
Insoection (1 %)
Proiect Continqencv (1 5%) 1,368,300.00
TOTAL PROJECTED BUDGET $11,611,400.00
d
heet
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Evaluation - Reserve Site B.l
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Site B.1 - Rankings X Weighted Factor = Subtotal
Elmwood Park (1-10) (1-3)
Access 7 3 21
Utilities 10 2 20
Topooraphv S 2 10
Downtown Plan 1 3 3
Relationships
Parcel Size - 10 3 30
Opportunity for
Expansion
Adjacent Support 3 3 9
Facilities
Sound/Acoustics 5 3 15
Visibilitv!Vistas 7 1 7
Imaoe 5 3 15
Site Acquisition 10 2 20
Costs
Demolition Costs 9 2 18
Site Development 5 3 15
Costs
TOTAL SCORE 183
Develooment Budoet - Reserve Site B.2
Descrintion
Proiect Surveyino $ 18,000.00
Conceptual Desion 25,000.00
A/E Desion (7%) 695,400.00
Geotechnical Enaineering 9,500.00
Demolition 570,000.00
Construction 9,313,000.00
Environmental Permittino & Remediation Unknown
Permits 25,000.00
Utility Connection Fees 30,000.00
Utilitv Relocation 50,000.00
Construction Administration & Inspection 298,000.00
(3%)
Advertisino and Printino 10,000.00
Staff Project Management & inspection 99,400.00
(1%)
Proiect Continoency (1 5%) 1,490,000.00
TOTAL PROIECTED BUDGET $12,633,300.00
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Evaluation - Reserve Site B.2
Site B.2 - Rankings X Weighted Factor - Subtotal
Elmwood Park (1-10) (1-3)
Access 7 3 21
Utilities 10 2 20
Topoqraphy 5 2 10
Downtown Plan 1 3 3
Relationships
Parcel Size - 10 3 30
Opportunity for
Expansion
Adjacent Support 3 3 9
Facilities
Sound/Acoustics 5 3 15
Visibility/Vistas 7 1 7
Imaoe 5 3 15
Site Acquisition 10 2 20
Costs
Demolition Costs 4 2 8
Site development 5 3 15
Costs
TOTAL SCORE 173
Conclusions
. The Elmwood site, with or without the Library, is recommended because:
o Evaluation Matrix Score
o Relationship to downtown
o Parking
o Current use
o Site Conditions
o Anticipated Acoustics
. Additional studies that could affect final site selection include:
o Acoustical Analysis
o Geotechnical Report
o Transportation Analysis
(For full text, see documentation on file in the City Clerk's Office.)
Council Member Dowe commented that the sports arenas have decreased
in ticket sales since the Roanoke Valley is competing with Charlottesville, and
with the lack of participation in entertainment in the City, he raised a question
regarding support in the Valley; whereupon, the consultant was unable to offer
a response since they were only responsible for the cost analysis.
328
Council Member Fitzpatrick inquired if consideration had been given to I
positioning of the amphitheater since the sun will go down from the south side;
whereupon, Mr. Katran advised that the first rows of seats would be covered
and the back of the amphitheater slope would upward, which could be oriented
to the north side.
Council Member Mason inquired about the weighted factor in regards to
the downtown plan relationship, she asked for an explanation; whereupon, Mr.
Katran advised that based on venues identified by ERA, it was appropriate to
locate the amphitheater downtown because of other festivals and events that
took place downtown, and it would be an important relationship with the
downtown area. He also noted that by comparison, the numbers proves that
the Elmwood Park site surpasses the Reserve Avenue site.
Vice-Mayor Trinkle expressed his interest in possibility of having an
amphitheater near the Roanoke River and inquired about the loss of parking in
the downtown; whereupon, the City Manager noted that although a garage was
to be constructed, plans had not been solidified, however, the amount of
parking would remain the same.
Vice-Mayor Trinkle also inquired qbout consideration being given to a I
planned trolley system and whether it may help or hinder the project;
whereupon, Mr. Katran explained that no consideration was given to a trolley
system. .
Vice-Mayor Trinkle questioned the traffic access for the Elmwood Park
location; whereupon Mr. Katran indicated that some events would begin during
rush hour, which should resolve itself since most events would be held during
after regular business hours.
Vice-Mayor Trinkle asked about the proposed cost of the seating at the
Elmwood Park versus the Reserve Avenue site; whereupon, Mr. Katran pointed
out that the Elmwood Park site with the Library located on site, the
amphitheater would be 1,000 seats less, full capacity only if the library is
removed; and there would be no effect with the Reserve Avenue site. In
addition, consideration must be given to where other events will occur which
could take up green space. Mr. Hayes interjected that once a management
company has been hired; and a number of ticket sales versus seats would be
constructed that will be a guide as to the number of seats to be constructed in
the amphitheater.
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Vice-Mayor Trinkle called attention to the higher rating given to the
Elmwood Park location compared to the Reserve Avenue location, and
questioned whether it was the concept of creating an ambience; consequently,
Mr. Katran advised that the sound barrier screen wall along Williamson Road
would help with the focal point on the stage, as well as the feeling of being
downtown whereby the Reserve Avenue site is bare.
Vice-Mayor Trinkle also asked about the green space in Elmwood Park,
and if the majority of the area would be concrete and if the Park was located in
the floodplain; upon which, Mr. Katran replied that the area could flood,
nevertheless, there would be drainage to prevent flooding.
Council Member Lea commented on the thoroughness of the study and
analysis, and expressed his appreciation to the consultants for their efforts.
Council Member Wishneff inquired about the portion of the Library
designated for removal; whereupon, Mr. Katran noted that the plan called the
removal of the entire library from the premises since removal of a portion of the
library would hinder the performers from having access to the rear facilities.
Vice-Mayor Trinkle suggested that someone in the business should take a
look at the design and plan the next step in creating a successful venue.
Council Member Fitzpatrick suggested that staff look at Carilion facilities
and their parking being downsizing. He explained that economic information
was requested with regard to the multipliers of both Efmwood Park and Reserve
Avenue.
Council Member Mason inquired if the increase in construction costs for
building up the floodplain; whereupon, Mr. Katran replied that there was an
increase in construction cost as a result of said change.
The City Manager interpreted that the Code requires the building up a
certain number of feet in a floodplain in connection with construction. The
Director of Parks and Recreation noted that Leon Younger had included the
same issue in the Parks and Recreation Master Plan as well as other economic
opportunities if the amphitheater was not be placed at the Reserve Avenue site,
such as outside water plaza.
There being no further questions and/or comments, Mayor Harris
suggested that additional questions and/or comments be forwarded to the
Administration. He also commented that time has been scheduled for staff to
report back to the Council with feedback; and if possible, a decision regarding
an amphitheater site could be made at the July 2 Council Meeting.
330
Based on the Mayor's comments, the City Manager stated that a briefing I
regarding an amphitheater location would be placed at the end of the Council's
regular 2:00 p.m. agenda on Monday, June 18,2007, for discussion.
Aviation Drive/Thirlane Road Proiect:
The City Manager advised that the Roanoke Regional Airport Commission
had requested that the City's Public Works Department do an updated analysis
regarding a plan to improve the traffic flow between two major commercial
areas adjacent to the Airport, which would involve reconfiguring the entrance
leading into the Airport to allow direct access onto Thirlane Road. She added
that the Plan would also allow for an intersection for travel to and from the two
shopping areas.
Ms. Burcham noted for the record that the abovementioned plan had
been shared with the Council several months ago and had been sent to the
Roanoke Regional Airport Commission for review. After which, the Airport
Commission forwarded correspondence to the Council indicating concerns
relative to the proposed design. She stated that the Airport personnel had
requested that the City give consideration to closing a portion of Thirlane Road
that exits east onto Valley View Boulevard; however, based on traffic counts
that were conducted prior to developing the plan, it was determined that this I
particular portion of Thirlane Road should remain open.
She further stated that upon request of the Airport Commission Chair,
the City did a traffic flow recount on Thirlane Road, which reflected a significant
increase due largely from the expansion of the Call Center and increased
attendance at the Noel C. Taylor Academy. She also called attention to a no
right turn on Valley View Boulevard because of the volume of vehicles. Ms.
Burcham indicated that she shared the City's concern with the Chairman that
persons wishing to go to Valley View Mall or other areas would have to merge
onto Hershberger Road and thereafter, either travel approximately a mile to
make a U-turn, or merge onto Interstate 581 N and exit onto Peters Creek Road
to travel back, or travel on Thirlane Road to Peters Creek Road in order to make
a return back.
Inasmuch as the City was not excited about the Airport Commission's
request, staff decided to recount the traffic flow once again, and based on the
findings, she reported that the plan previously shared with the Council was the
best plan on the account of the required turn movement to Thirlane Road would
require an actual left turn onto the new intersection versus a street style
movement, which would in fact provide the Airport a better entrance.
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The City Manager advised that it was the staff's recommendation that the
Council supports the acquisition, and she would like to commur;]icate to the
Airport the Council's decision and then proceed with final design.
Following in-depth discussion regarding the issue, the Mayor inquired as to any
objections to the design presented by the City Manager; whereupon, Council
Member Mason advised that she was opposed to staff proceeding with the road
designs contrary to the Airport Commission's request.
There being no other Council Members in opposition of the staff
proceeding with the road designs, Mayor Harris declared the Council meeting in
recess at 11:10 a.m., for an Audit Committee meeting, in Room 451, Noel C.
Taylor Municipal Building.
Following the closed session, which was approved during the 9:00 a.m.
session, the Mayor declared the Council meeting in recess to be reconvened at
2:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal
Building.
At 2:00 p.m., on Monday, June 4, 2007, the Council Meeting reconvened
in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding.
PRESENT: Council Members Brian J. Wishneff (arrived late), Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Gwendolyn W. Mason,
David B. Trinkle, and Mayor C. Nelson Harris--nmn____mnmmmm__mmmm_mn7.
ABS E NT: No n e noon 00 - - -00- - - noon 00000000 - - - -00--- - - noon 00 noon - - noon - - - -00--00- - - 0000 00 -00- 0 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
RELAY FOR LIFE-PROCLAMATIONS: The Mayor presented a Proclamation
declaring Tuesday, June 5, 2007, as Relay for Life Survivor Day.
332
At this point, Council Member Wishneff entered the meeting (2: 10 p.m.)
CONSENT AGENDA
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The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately.
YOUTH-COMMITTEES: A report of qualification of Angela Holland as a
member of the Youth Services Board, for a term ending May 31, 2008, was
before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the report of qualification be received and
filed. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason,
Tri n kle, and Mayor Harrisummmnmnm--mn_m_u_mmmummmhnmmhmonnn_7.
NAYS: Non e noon - - - - --0000 - - -0000- - - -00--- - - - 0000_0._ 00--0000 - - -0000- - - 000000- - - - - 00 -00-00 -0 - - -00000 .
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REGULAR AGENDA
PUBLIC HEARINGS:
CIVIC CENTER-EQUIPMENT: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, June 4, 2007, at
2:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to
award a contract to Ovations Food Services, L.P., a limited partnership
organized under the laws of the Commonwealth of Pennsylvania, for the grant
of a franchise to be the exclusive provider of all food, beverage, catering and
concessions (defined as all food, food products, non-alcoholic and alcoholic
beverages and specifically excluding gifts, novelties and other non-food
merchandise) services, along with an accompanying lease agreement for
approximately 4,500 square feet of City-owned property to be used for a
kitchen and office purposes, at the Roanoke Civic Center located at 710
Williamson Road, N. E., and the proposed term of the contract and lease
agreement is for ten years, commencing July 1, 2007 and expiring June 30,
2017, was before the body.
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Legal advertisement of the public hearing was published in The Roanoke
Times on Wednesday, May 23, 2007 and Wednesday, May 30, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication advising that
Council having previously authorized the invitation for bids for a franchise to be
the exclusive provider of all food, beverage, catering and concessions at the
Roanoke Civic Center, as required by the Code of Virginia at its meeting on
Monday, May 7, 2007, it was, recommended that the Council accept the bid of
Ovations Food Services, LP, and authorize the City Manager to execute a
franchise and lease agreement with Ovations Food Services, LP, for a term of
ten years, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37797-060407) AN ORDINANCE accepting the bid of Ovations Food
Services, L.P., a Pennsylvania limited partnership, to be the exclusive provider of
all food, beverage, catering and concessions services at the Roanoke Civic
Center, located at 710 Williamson Road, N. E., Roanoke, Virginia, for a term of
ten years; authorizing the City Manager to take such further action and/or
execute such further documents as may be necessary to implement and
administer such franchise and lease agreement; and dispensing with the second
reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 435.)
Council Member Mason moved the adoption of Ordinance No. 37797-
060407. The motion was seconded by Vice-Mayor Trinkle.
Having been advised by the City Attorney that the measure should have
referenced 6.5 percent of gross sales, instead of 6.5 percent of gross receipts,
Council Member Fitzpatrick offered a motion that Ordinance No. 37797-060407
be amended accordingly. The motion was seconded by Vice-Mayor Trinkle and
unanimously adopted.
Council Member Dowe questioned the time period of the contract;
whereupon, the City Manager advised that the ten years were based upon the
time it would take Ovations to recover their investment and to make a profit.
She added that the time period also would allow for termination of the contract
if the company was unable to make a profit whereby allowing the City the rights
to all equipment.
334
Based on the Request for Proposals, Council Member Mason inquired I
whether it was the City's intent to receive only one bid, and whether or not the
bid opening met the public hearing requirement; consequently, the City
Manager reported that the bid opening was not advertised as a public hearing,
but as a request for proposals. The City Attorney also advised that inasmuch as
the bid opening was somewhat unusual because the proposal was lengthy and
no dollar amount was a specified in the document when it was read into the
record by the Clerk. He added that the bid was sealed and opened publicly
before the Council, with no previous knowledge by City staff or the Council of
the content of the proposal; and therefore, any citizen present may comment
on the City Manager's recommendation.
Council Member Lea also expressed his concern regarding the ten year
agreement with a food service franchise, noting that members of the Roanoke
Civic Center Commission had too expressed their opposition relative to the
time period. The City Manager re-emphasized her previous comments, adding
that City staff had resolved all issues expressed by the Roanoke Civic Center
Commission, as stated in correspondence to the Council.
Council Member Lea also inquired if the proposal with Ovations would
prevent booster clubs from using the Civic Center facilities; whereupon, the City I
Manager replied that clubs and organizations would continue to use the
facilities as in the past.
Council Member Dowe noted that some non-profit organizations had
decided to seek other venues for their events because of the cost of catering
services, and he questioned the amount of leverage the City has to breach the
contract; whereas, the City Manager explained that the contract could be
breached, however, the City would be liable for the remaining amount of the
investment. She added that there is a provision in the agreement which will
allow for termination of the contract if the City is not satisfied with the services
provided by Ovations.
There being no further questions and/or comments by the Council
Members, Ordinance No. 37797-041607 was adopted by the following vote:
AYES: Council Members Wishneff, Fitzpatrick, Mason, Trinkle, and Mayor
H arr i s 00 - __nn - - noon 00 0000- - - noon 00 - 00-0000 - - - 00000- - - noon - - noon - - __ 00-0000 00 - - noon - 00-0000 00 - - 00 00 00 - 5 .
NAYS: Council Members Dowe and Lea _000000__00000000000_000000_000000______00000002.
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INDUSTRIES-SPECIAL PERMITS: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, June 4, 2007, at
2:00 p.m., or as soon thereafter as the matter may be heard, with regard to a
proposal to grant a revocable license for the use of approximately 12 acres of
City-owned property, designated as Official Tax Map No. 7230103, at the
Roanoke Centre for Industry and Technology located on Mason Mill Road, N. E.,
to Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, for the purpose of a
temporary loading and unloading delivery area, for a term commencing June 5,
2007 and expiring December 31, 2007, was before the body:
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, May 25,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a revocable license with Canada Bread Bakeries, Inc.,
d/b/a Maple Leaf Bakery for a period commencing June 5, 2007 until
December 31, 2007, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37798-060407) AN ORDINANCE granting a revocable license for the
use of certain City-owned property located at the Roanoke Centre for Industry
and Technology to Canada Bread Bakeries, Inc., d/b/a Maple Leaf Bakery, Inc.,
upon certain terms and conditions; and dispensing with the second reading of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 437.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37798-060407.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wish to be heard
with regard to the request. There being none, the Mayor declared the public
hearing closed.
Council Member Fitzpatrick inquired as to the number of expansions for
Maple Leaf Bakery; consequently, the City Manager responded that it was the
company's second expansion.
336
There being no additional questions and/or comments by the Council I
Members, Ordinance No. 37798-041607 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle,
an d Mayo r H arri s__n_h__nn__nnnnn___n_n_n___hn_n____nn______hn_nn__n_h0000__00_0000__7.
NAYS: No n e n_nn_hnn___nnnnhnnn_____nnn___n_nn___nn_hn_____n__nn_n00-000.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
CIVIC CENTER-CITY CODE: The City Manager submitted a written
communication recommending amendment of the City Code to redefine the
role of the Civic Center Commission.
I
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the follOWing ordinance:
(#37799-060407) AN ORDINANCE amending Section 24-26, Rates for use
and terms, of Division 1, Generally, of Article II, Civic Center, of Chapter 24,
Public Buildinqs and Propertv Generallv, amending Section 24-48, Authority,
Division 2, Civic Center Commission, of Article II, of Chapter 24, Public
Buildinqs and Property Generallv, of the Code of the City of Roanoke (1979), as
amended, providing for an effective date; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 438.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37799-060407.
The motion was seconded by Council Member Fitzpatrick.
Council Member Wishneff inquired about the meeting that was to be held
with the Roanoke Civic Center Commission to discuss its role in an advisory
capacity; whereupon, the Mayor remarked that the amendment was reflective of I
the Commission's input.
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There being no further questions and/or comments by the Council
Members, Ordinance No. 37799-060407 was adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle,
an d Mayo r H arri sn_n_n_n_______nn_nn__n_____nnn__nnnn__n_n_nn_n__nn__n00_0000____00_7.
NAYS: No n e 0000---00-"--000000-00-0000----00-00--000000000000-0000-0000-000000--000000000000-00-00-0.
CITY CODE-GARBAGE REMOVAL: The City Manager submitted a written
communication recommending amendment of Chapter 14.1, Solid Waste
Manaqement, Code of the City of Roanoke (1979), as amended, to modify the
Leaf Collection Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37800-060407) AN ORDINANCE amending and reordaining 914.1-1,
Definitions, 914.1-17, Placement of brush. bulk brush. lawn rakinqs and loose
leaves for collection bv the city, 914.1-22, Same-Bulk items, brush and loose
leaves, and 914.1-23, Placement and collection of bulk items, brush and loose
leaves, of Chapter 14.1, Solid Waste Manaqement, Code of the City of Roanoke
(1979), as amended, for the purpose of updating and clarifying the City's solid
waste ordinance; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 441.)
Council Member Dowe moved the adoption of Ordinance No. 37800-
060407. The motion was seconded by Vice-Mayor Trinkle.
Council Member Mason asked for explanation regarding loose leaves
raked and placed at the curb following the City's scheduled pick up days;
consequently, the City Manager advised that the proposed amendment clarifies
the collection process. Ms. Burcham commented that most citizens would
prefer to have the City schedule pick-ups after all the leaves have fallen from
the trees in their specific neighborhoods. She noted that the City offers
additional leaf collections for a fee once the entire City has been serviced, and
bagged leaves will be collected throughout the entire year, at no cost.
There being no further questions and/or comments by the Council
Members, Ordinance 37800-060407 was adopted by the following vote:
338
and M ::oErS ~ a~~ ~~~_i_lu~=~_~_~~~_~~~_~_~=~~:n~_~~~:_~~~~~~_~~~~_~:__~~-~:--~~~~~:-~~!-~~~.' I
NAYS: No n e n_nnn____n_____un______n_nn_____hn____nn____nnnnn_nn__----000000___0.
DOWNTOWN ROANOKE-POLICE: The City Manager submitted a written
communication recommending execution of an agreement with the Roanoke
Foundation for Downtown, Inc., for continuation of a City of Roanoke Mounted
Patrol Unit.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the folloWing ordinance:
(#37801-060407) A RESOLUTION authorizing an agreement with
Roanoke Foundation for Downtown, Inc., for funding to be used for the benefit
of the Mounted Patrol Unit of the Police Department.
(For full text of resolution, see Resolution Book No. 71, page 444.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37801-060407.
The motion was seconded by Council Fitzpatrick and adopted by the following I
vote:
AYES: Council Members Wishneff, Dowe, Lea, Mason, Trinkle, and Mayor
H a rri s 00 - noon -0000- 00 00-0000 __ noon 00 -0000- 00 -00-00- 00 - - -00-0000 --0000 U -00- __ - - - 00 00-00- - - --noon - - 00-- 00 - - - - 6.
NAYS: Non e u 0000-- 00 00_0._ 00 -00- 00 000.0000 - - - 00 0000- - -0000- - - noon - - 00 --0000- - - - - noon - - - - -0000000 .
(Council Member Fitzpatrick abstained from voting inasmuch as he serves as
non-compensated member on the Roanoke Foundation for Downtown, Inc.,
Board of Directors.)
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial
Report for the month of April 2007
The Director of Finance commented on revenue and expenditure trends
for the first ten months of the fiscal year.
(For full text, see Financial Report on file in the City Clerk's Office.)
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Without objection by the Council, the Mayor advised that the Financial
Report for the month of April 2007 would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
.
ZONING-SCHOOLS: Ordinance No. 37793, rezoning five tracts of land
located on Highland Farm Road and Ferncliff Avenue, N. W., from INPUD,
Institutional Planned Unit Development District, and ROS, Recreation and Open
Space District, to INPUD, Institutional Planned Unit Development District, to
permit the redevelopment of the William Fleming High School campus, having
previously been before the Council for its first reading on Monday, May 21,
2007, read and adopted on its first reading and laid over, was again before the
body.
Council Member Mason offering the following ordinance for its second
reading and final adoption.
(#37793-060407) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone five tracts of land
located on Highland Farm Road, N. W., and Ferncliff Avenue, N. W., and
identified by Official Tax Nos. 6460102, 6460103, 6472207, 6472208 and
6472209, from INPUD, Institutional Planned Unit Development District, and
ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit
Development District.
(For full text of ordinance, see Ordinance Book No. 71, page 444.)
Council Member Mason moved the adoption of Ordinance No. 37793-
060407. The motion was seconded by Council Member Fitzpatrick.
Council Member Wishneff wondered whether or not the rezoning included
parcels land located in the Countryside Estates area; whereupon, the City
Manager remarked that the abovementioned rezoning measure was not related
to the Countryside Estates.
340
There being no additional questions and/or comments by the Council I
Members, Ordinance No. 37793-060407 was adopted on its second and final
reading by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle, and
Mayo r H an i s 00 n_nn - 00 0000 00 00-0000 - 0000-- - - - 00 0000000000 - - noon noon - - __ - 00000000 00 - - - - - - 0000 -00-0000 - - 006.
NAYS: Council Member Wishneffnmmn--ooonnooo-ooonooomm_mmnnnoooooonl.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS .BY THE MAYOR AND MEMBERS OF
COUNCIL:
PARKING GARAGES-FEE COMPENDIUM: Council Member Wishneff advised
that several business and property owners had contacted him concerning the
proposed parking rate increases to be effective July 1, 2007. He, too, had
concerns and was of the opinion that it would take a substantial amount of time
to determine the validity of the proposed increase in fees; and therefore, he
wish to make a motion to delay the implementation of new fees until September
2007, in order to allow City staff sufficient time to discuss the proposal with I
those individuals who are concerned about said fees. Whereby, the motion was
seconded by Council Member Lea.
Vice-Mayor Trinkle spoke in support of City staff studying innovative ways
to approach the parking fees, and also noted his support of the Parking Fund
being self-sufficient. He suggested that the City Manager review other
techniques and strategies to fund the City-owned parking garages and report
her findings to the Council for action.
Council Member Fitzpatrick expressed his disappointment in some of the
community leaders for not recognizing the investment made in downtown
Roanoke, and stated that he welcomes the opportunity to meet with those
persons interested in discussing the parking issue.
The City Manager reminded the Council that when it voted on the parking
rate changes, there was an expression of concern about the impact of the $2.00
evening, weekly rate for students attending the Higher Education Center, and at
that time, she did agree to report back to the Council with an option that would
be more pliable for those students. She added that since the proposal would
not require approval by the Council, action on the matter could be delayed until
September 2007. She explained that she intends to offer discounted parking to I
students taking evening classes at the Higher Education Center and park in the
Gainsboro Parking Garage, but there would be no discount for the surface lot.
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She added that the discount would be available through a student discount
coupon, in the amount of $1 .00, and could be obtained from the City's website
or the Higher Education Center. However, to qualify for the discount, the
student would be required to present the discount coupon and student
identification at the time of existing the parking garage. She emphasized that
parking on Saturdays would remain free at the Gainsboro Parking Garage.
Ms. Burcham stated that most of the parking lots in downtown were
privately-owned and citizens were already paying higher rates than what the
City currently charges. She further stated that the City's Parking Fund is user-
based, meaning those who use the faCility pay for the facility. She added that
the City has been planning, for several years, to increase night and weekend
fees at the City garages in order to pay for construction of the new Campbell
Avenue Garage, and people who park in the Center in the Square Parking
Garage have been paying a $2.00 parking fee for years, which the City
considers to be reasonable.
Furthermore, the City Manager advised that if funds were diverted from
the City budget to build public garages, said action would have a detrimental
affect on other needed projects. She further advised that no parking rate
increases have been implemented for the past four years, even though private
lots have increased their rates. In closing, she expressed appreciation to the
Members of Council for recognizing that revenue needed to be generated in
order to maintain City-owned garages.
Mayor Harris stated that there is "no free parking", that "free parking"
must subsidized by someone. He added that the Council has had a policy for
several years stating that city-owned garages must be self-sustaining, and there
has to be sufficient revenue generated to maintain said garages as well as build
new ones.
There being no further discussion relating to the parking rate increase,
the motion offered by Council Member Wishneff and seconded by Council
Member Lea was unanimously adopted.
NAACP-CITY CLERK-CITY MANAGER-CITY SHERIFF-POLICE-COMMISSIONER
OF THE REVENUE: Council Member Lea announced that the Roanoke Chapter -
NAACP recognized the City Manager and City Clerk, along with the Sheriff,
Treasurer, Commissioner of the Revenue, Clerk of the Circuit Court and Health
Department Director at its annual Citizen of the Year Awards Banquet on
Saturday, June 2, 2007, which was held at the Hotel Roanoke & Conference
Center.
342
HEARING OF CITIZENS UPON PUBLIC MATTERS:
I
The Mayor advised that Council sets this time as a priority for citizens to
be heard and matters requiring referral to the City Manager will be referred
immediately for response, recommendation or report to Council.
PARKING GARAGES: Vicki Harwell, Owner of Blue Ribbon Boutique,
appeared before the Council in opposition of the $2.00 parking fee to be
implemented by the City. She pointed out that business on the market was not
healthy; it had been a disappointing year for the merchants; and patrons were
avoiding the market area because of inadequate parking. Ms. Harwell urged the
Council not to take the merchants for granted.
PARKS (MILL MOUNTAIN ZOO): Sean Greene, Executive Director, Mill
Mountain Zoo, appeared before the Council regarding specific events as
fund raisers for the Zoo, noting that the Zoo was working on its accreditation;
and he expressed appreciation to the City Manager for the City's contribution to
date.
CELEBRATIONS-PARKING GARAGES-DOWNTOWN ROANOKE: Larry Landolt,
Director, EventZone, appeared before the Council with regard to the proposed I
increase in the parking rate associated with downtown parking and spoke about
the flat evening rate to be instituted for parking in certain City-owned garages
and surfaced lots. He pointed out that the impact would not only affect the
events, but also the non-profit agencies hosting said events. He urged the
Council to reconsider its decision.
PARKING GARAGES-DOWNTOWN ROANOKE: Logan Forsythe, Downtown
Roanoke Inc., appeared before the Council and advised that an unscientific
survey was sent to members and property owners, the response was 92 percent
responded that free parking encourages patrons to come downtown at night
and on weekends, and if a fee was imposed, people would be less likely to visit
the downtown area. Mr. Forsythe indicated that the fees imposed at the Civic
Center had been abolished, but had been replaced by shuttle buses, and
patrons currently must pay a $2.00 fee to ride the shuttle buses.
PARKING GARAGES: Tom Anderton, 304 Market Street, S. W., appeared
before the Council and shared alternatives to the parking fee, such as
downtown resident's park free in the parking garages, placing $2.00 parking
meters in the Crystal Springs area, etc. He urged the Council and City staff to
find another option to fund the Parking Fund without increasing the fee.
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There being no further speakers, the Mayor advised that the
Administration will study other viable options and report to the Council within
the next few months.
CITY MANAGER COMMENTS:
FIRST VIRGINIA'S CITIES-URBAN POLICY: The City Manager distributed
copies of the Urban Policy Report, advising that she and Council Member
Fitzpatrick recently attended a First Virginia's Cities Coalition meeting, whereby
the report was presented outlining goals and performance measures to evaluate
urban issues, and that the City needs to review said goals and performance
measures when formulating its Legislative Policy for the next fiscal year.
(See copy of Urban Policy Report on file in the City Clerk's Office.)
CIVIC CENTER-PARKING GARAGES: The City Manager corrected a
statement previously made citing that the City charges patrons to park in City-
owned parking garages while attending Civic Center events. She remarked that
the City does not charge nor does it have any intentions of charging any
individuals who use the shuttle buses to park in City-owned parking garages in
order to attend events at the Roanoke Civic Center. She added that those
individuals have already paid a parking fee, which is included in the cost of the
purchased ticket.
At 3:20 p.m., the Mayor declared the meeting in recess to be reconvened
in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building, for an update on the Parks and Recreation Master Plan and closed
session, which were previously approved at the 9:00 a.m. session of Council.
Parks And Recreation Master Plan
Steve Buschor, Director of Parks and Recreation, updated the Council with
regard to the Parks and Recreation Master Plan, advising that the final public
session to receive citizen input regarding the Parks and Recreation Master Plan
was held on March 13, 2007, at the Governor's School, whereby approximately
140 citizens were in attendance. He pointed out that positive feedback was
received and incorporated in the plan and the Parks and Recreation Advisory
Board unanimously endorsed the recommendations on May 3, 2007.
344
He stated that the final report and recommendations were presented to I
the City Planning Commission at a meeting on May 4, 2007, in preparation for
ultimate consideration at its meeting on Thursday, June 21,2007, and pending
a positive outcome, the final report of the Master Plan and attachments will be
presented to City Council for its consideration and adoption at a public hearing
on Monday, July 16, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard.
Vice-Mayor Trinkle asked if the Parks and Recreation Advisory Board
approved the general concept of the Master Plan at the River to include the
amphitheater, as well as the total cost for a park folloWing a decision by the
Council pertaining to the location of an amphitheater either in Elmwood Park or
on Reserve Avenue. Mr. Buschor responded in the affirmative.
Vice-Mayor Trinkle also inquired as to whether or not there was any other
land in the downtown area that was considered open or green space;
whereupon, it was advised that the area where the former Police Building was
demolished will be landscaped and benches as well as other amenities will be
placed there and the area shall remain green space for at least three - five
years. It was further advised that even though green space is limited in the
downtown area, staff has identified space for enjoyment by downtown residents I
and their pets.
The Director of Parks and Recreation referred to the capital improvement
matrix that identifies the 13 or so different recommendations regarding
priorities and expenditures for each year over the next ten years that came
from the consultants that need to be considered, prioritized and funded.
The City Manager pointed out that the proposed priorities may not
necessarily be the Council's priorities, appending that the consultant identified
a list of properties that were currently holdings of the Parks and Recreation
Department that the City could divest itself which could become an added value
from a Parks and Recreation system standpoint, with any proceeds received
from the sale of properties could be invested into additional parks and
recreation activities.
The City Manager noted that a decision concerning the amphitheater was
missing from the Master Plan, pointing out that $3.3 million, a one-time
funding, has been dedicated for parks and recreation purposes.
Council Member Wishneff referred to page 69 - capital improvement
items and suggested a report back on the top five - six items.
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Council Member Fitzpatrick suggested that the City give thought
concerning the pocket parks such as the property next to the Thomas
Rutherfoord building on S. Jefferson Street, which is now the cornerstone for
festivities that should be more of a formal park, but also has the potential to
become open space which is needed in the downtown area.
(For full text, see document on file in the City Clerk's Office.)
There being no further discussion, the Mayor declared the meeting in
recess to be immediately reconvened for closed session.
At 5: 10 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, Noel C. Taylor Municipal Building, with all Members of the Council in
attendance, with the exception of Council Member Dowe who left during the
Closed Session, Mayor Harris presiding.
COUNCIL: With respect to the Closed Session just concluded, Council
Member Fitzpatrick moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters were identified in
any motion by which any Closed Meeting was convened were heard, discussed
or considered by city Council. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Wishneff, Fitzpatrick, Lea, Mason, Trinkle, and
Mayo r H ar r i s nnn - - noon. - -00--00-0000- - --00---00 - - 00 --00 __ -00-00 00-00- - - -0000-00- - - --00-- 00 -00-00 noon - - - - 6.
NAYS: Non e 00-00.00---00---0000----00000000-----0000-0000--00-0000--0000-00--000000---00-----0000---0.
(Council Member Dowe was absent.)
HOUSING-COMMITTEES: The Mayor advised that there is a vacancy on the
Fair Housing Board created by the expiration of the term of office of Nancy
Canova ending March 31, 2007; whereupon, he called for nominations to fill the
vacancy.
The name of Christy L. Cooper was placed in nomination.
346
There being no further nominations, Ms. Cooper was appointed as a I
member of the Fair Housing Board for a term ending March 31, 2010, by the
following vote:
FOR MS. COOPER: Council Members Wishneff, Fitzpatrick, Lea, Mason,
T ri n kl e an d Mayo r Harri S_mhnnn_m__mmmomnhmm___mmnmmmmnm_no_m___6.
(Council Member Dowe was absent.)
ROANOKE ARTS COMMISSION: The Mayor advised that there is a vacancy
on the Roanoke Arts Commission created by the resignation of Cathy
Greenburg for a term ending June 30, 2007; whereupon, he called for
nominations to fill the vacancy.
The name of Amy M. Naff was placed in nomination.
There being no further nominations, Ms. Naff was appointed as a
member of the Roanoke Arts Commission for a term ending June 30, 2010, by
the following vote:
FOR MS. NAFF: Council Members Wish neff, Fitzpatrick, Lea, Mason,
Tri n k I e and Mayo r Harri Snmnhnnmh_ooonm_ooomm__ooo_mmh_mm_ooonm_nm_nhn6. I
(Council Member Dowe was absent.)
WATER (WESTERN VIRGINIA WATER AUTHORITY): The Mayor advised that
there is a vacancy on the Western Virginia Water Authority created by the
resignation of John B. Williamson, III, for a term ending June 30, 2008;
whereupon, he called for nominations to fill the vacancy.
The name of Richard E. Huff, II, was placed in nomination.
There being no further nominations, Mr. Huff was appointed as a Director
of the Western Virginia Water Authority to fill the unexpired term of John B.
Williamson, III, ending June 30, 2008, by the following vote:
FOR MR. HUFF: Council Members Wish neff, Fitzpatrick, Lea, Mason,
T ri n k Ie and Mayor Harris nmmnmom_nnnm_ohnooo_mm__nooom_m__nmnmhn_nm_6.
The City Attorney was instructed to prepare the proper measure
appointing Richard E. Huff, II, as a Director of the Western Virginia Water
Authority, to fill the unexpired term of John B. Williamson, III, ending June 30, I
2008.
347
I
There being no further business, the Mayor declared the Council meeting
adjourned at 5:15 p.m.
APPROVED
ATTEST:
- hJ.~
Stephanie M. Moon
City Clerk
~~~
C. Nelson Harris
Mayor
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ROANOKE CITY COUNCILo REGULAR SESSION
I
June 18, 2007
2:00 p.m.
The Council of the City of Roanoke~ met in regular session on Monday,
June 18, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006:
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle, and Mayor C. Nelson
H arri So______nnnnnnn_noonnnnnnuo___nnoooonnnonoo___ooononno_oonnononn___nooonnnn6.
ABSENT: Council Member Brian J. Wishneffmom-mnmmnmommmo_nmn 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. I
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion were desired, the item would. be removed from the Consent Agenda
and considered separately. The Mayor called attention to three requests for
closed session.
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COMMITTEESoCITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.203711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri sooooooooooooooooooooo..nn.uoooo.oooooooooooonnuuoooo.oooooooooo.nn.nu.__o.ooooooooooooonn..n..6.
NAYS: No neooo.nn.nuoo.oooooooooooooo.nnu.oo.oooooooooooooon.n.....oooooooooooooooooo0000000.
(Council Member Wishneff was absent.)
COMMITTEES.CITY COUNCIL: A communication from Alfred T. Dowe, Jr.,
Chair, City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss the performance of two CounciloAppointed Officers,
pursuant to Section 2.203711 (A)(l), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe moved that Council concur in his request for the
Council to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES; Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri S.ooooooo.oooooooooooooooooooooooo.nn.nnnnn...nn...uooooo.oooooooooooooooo.u000000..00000000.0000.6.
NAYS: Non e ___.nnnn...nnUooOooooooooooOoooo.oooooo.unnnnn...nOn.U.U.OuOuooooooOO00.
(Council Member Wishneff was absent.)
350
CITY ATTORNEY.CITY COUNCIL: A communication from the City Attorney I
requesting that Council convene in a Closed Meeting to consult with legal
counsel on a matter of probable litigation, pursuant to Section 2.203711 (A)(7),
Code of Virginia (1950), as amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe moved that Council concur in the request of the
City Attorney to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s.noooooou_..ooooooooo.n.ooooooooo.o..ooooooo..n.ooooooooo__.ooooooooo.nn.000000.__00000000....000000006.
NAYS: Non eoooooooun.ooooo.u.noooooooo.n.n.oooo.oonnnoooooo.nn.oooo.ooun.ooooooo00.00.00.
(Council Member Wishneff was absent.)
OATHS OF OFFICEoCOMMITTEESoHOUSINGoROANOKE ARTS COMMISSION:
Reports of qualification of Jason L. Moore as a member of the Fair Housing
Board, for a term ending March 31, 2010; and Amy M. Naff as a member of the
Roanoke Arts Commission for a term ending June 30, 2010, was before the I
Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Dowe moved that the reports of qualification be received
and filed. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri Sn..ooooouoonnn.....oooooooounun__ooooou.nn__oooooo.oouu...oooooooooooo.oo.oooooooounnoooooo6.
NAYS: No n e UUU...nooooooooooU.nnuoooooo.oon...nOooooooOOU..nooooooo.Ooo.noooooo000000000.
(Council Member Wishneff was absent.)
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351
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
CLERK OF COURTSoClTY MANAGER: The Honorable Brenda S. Hamilton,
Clerk of Circuit Court, submitted a written communication recommending that
Council adopt a resolution to accept funding from the Commonwealth of
Virginia's Compensation Board Technology Trust Fund, in the amount of
$38,213.00.
The City Manager submitted a written communication concurring in the
request of the Clerk of Circuit Court.
(For full text, see communications on file in the City Clerk's Office.)
Vice.Mayor Trinkle offered the following budget ordinance:
(#378020061807) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia through the Compensation Board Technology Trust
Fund to cover Supreme Court of Virginia maintenance fees and plat conversion
ch"arges in the Office of the Circuit Court Clerk, amending and reordaining
certain sections of the 200602007 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book 71, page 446.)
Vice'Mayor Trinkle moved the adoption of Budget Ordinance No. 378020
061807. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri snonnnnnuu.nnnnnnnnno.n.nnnnnoonnnoun....onnnonununoouoooooouuo.nnoo6.
NAYS: N 0 neoooooooooooooooooo..nnooo~oooooooooooooo.nn..oooooooooou..n.oooooooooo_.nn__000000.
(Council Member Wishneff was absent.)
352
REPORTS OF OFFICERS:
I
CITY MANAGER:
BRIEFINGS:
AMPHITHEATER LOCATION: Item was discussed under Section 10.
Motions and Miscellaneous Business - Inquiries and/or Comments by the Mayor
and Members of City Council. (See pages 359 - 363.)
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance of the 2007-2008 Community Development Block
Grant, HOME Investment Partnerships Program and Emergency Shelter Grant
entitlement funds; and appropriation and transfer of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37803-061807) A RESOLUTION accepting the Fiscal Year 2007-2008 I
funds for the Community Development Block Grant program, the HOME
Investment Partnerships program and the Emergency Shelter Grant program,
and authorizing the City Manager to execute the requisite Grant Agreements
with the United States Department of Housing and Urban Development.
(For full text of resolution, see Resolution Book No. 71, page 447.)
Council Member Mason moved the adoption of Resolution No. 37803-
061807. The motion was seconded by Vice.Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
Harris-------------------.----------------------------------------------------------------------------------------6.
NAYS: Nonenn_noo___oooooooo__oooooooooooo_oooooooooooo___oo_oooooooooooooo_oo__oooon__oooo0000-0.
(Council Member Wishneff was absent.)
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353
Council Member Mason offered the following budget ordinance:
(#37804-061807) AN ORDINANCE to appropriate funding for the
Community Development Block Grant, HOME Investment Partnerships Program
and Emergency Shelter Grant Program, amending and reordaining certain
sections of the 2007.2008 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 448.)
Council Member Mason moved the adoption of Budget Ordinance No.
37804-061807. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s m__nn__n_n_____n.__.nn..oo_n___nnnnunn.n_uoooonn___nnnnnoo__.0000'000000000000_00_6.
NAYS: N 0 nennnu_oon_nnn_n_oo___n..n_uoo_nnn__nnnnn_nn__nnoooooonn__nn-000.
(Council Member Wishneff was absent.)
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance of The Family and Children's Trust Fund Grant in
support of a Certified Batterer Intervention Program; and appropriation of
funds.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the follOWing resolution:
(#37805-061807) A RESOLUTION authorizing the acceptance of a grant
from The Family and Children's Trust Fund to support innovative and creative
service delivery to prevent or treat family violence, including child abuse and
neglect, adult abuse and neglect, domestic violence, sexual assault, dating
violence and suicide; and authorizing the execution of the necessary
documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 451.)
354
Vice-Mayor Trinkle moved the adoption of Resolution No. 37805-061807. I
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s .nn__no.n.n.nnoooo.n_nooonoon.onooou.onn.o.unonnu..oonoooooo0000.000000....__00.0000_006.
NAYS: N 0 nennn.o:noo.nnonon__nnn.n__non.nn__n.o...nnonn.__......oooo000000000000.
(Council Member Wishneff was absent.)
Council Member Mason offered the follOWing budget ordinance:
(#37806,061807) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Family and Children's Trust Fund for a Certified
Batterer Intervention Program, amending and reordaining certain sections of the
2006.2007 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 452.)
Council Member Mason moved the adoption of Budget Ordinance No. I
37806.061807. The motion was seconded by Council Member Dowe and
adopted by the follOWing vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri Snonoooon__nnnn.u...onnnoo..n_.nnooo..._.ooonoo.nn_nnono_u.o000000000._000000000.._000006.
NAYS: No n enn__o.nnnnnoon__.n...nooon.oo.n__nnno.nn..nonn._noonoonoou__000000.
(Council Member Wishneff was absent.)
BUSES: The City Manager submitted a written communication
recommending approval of proposed passenger fares as recommended by
Greater Roanoke Transit Company, d/b/a Valley Metro, effective July 2, 2007.
(For full text, see communication on file in the City Clerk's Office.)
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355
ViceoMayor Trinkle offered the following resolution:
(#37807-061807) A RESOLUTION approving/establishing a revised
passenger fare schedule for the Greater Roanoke Transit Company (GRTC),
d/b/a Valley Metro; and authorizing the City Manager to take any necessary
action to accomplish the implementation of such fare schedule.
(For full text of resolution, see Resolution Book No. 71, page 453.)
ViceoMayor Trinkle moved the adoption of Resolution No. 37807-061807.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
Harri snonnnoonnnooon.oo_nn.n_oooo.onnooonnn..___n.nn.oo.oooononn0000000000000___._0000.0000.6.
NAYS: Non ennoonnnno.n__nnunnnn.nnnon.....nnnnn_.ooonnnnnnn.onnnn.O.
(Council Member Wishneff was absent.)
POLICE DEPARTMENT: The City Manager submitted a
communication recommending appropriation of funds for police
reimbursement and reallocation of funds.
written
overtime
(For full text, see communication on file in the City Clerk's Office.)
ViceoMayor Trinkle offered the following budget ordinance:
(#37808-061807) AN ORDINANCE appropriating funding for the
reimbursement of Police Department Overtime from the Bureau of Alcohol
Tobacco and Firearms (ATF) and the Drug Enforcement Administration (DEA),
amending and reordaining certain sections of the 2006-2007 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 454.)
356
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 37808-
061807. The motion was seconded by Council Member Mason and adopted by
the following vote:
I
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
Harris---------.----..--------.-.-.----------..----------...-.-------...-..--------....-.---------.-------.----..-6.
NAYS: No n enn_.nn__nnnoo..nn______n...nnnnnoo.nnn_n__n_.nnn_nn_unnn--000.
(Council Member Wishneff was absent.)
ART MUSEUM OF WESTERN VIRGINIA: The City Manager submitted a
written communication recommending execution of an Amendment to the
Agreement between the City and the Art Museum of Western Virginia for a time
extension.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the follOWing resolution:
(#37809-061807) A RESOLUTION authorizing execution of an amendment
to an Agreement with the Art Museum of Western Virginia ("Art Museum") dated I
October 4, 2000, as amended June 27, 2002, and August 18, 2005, relating to
the development of an art museum.
(For full text of resolution, see Resolution Book No. 71, page 455.)
Vice-Mayor Trinkle moved the adoption of Resolution No.3 7809-061807.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s _000000___.0000__00000000.__._000000_00..0000_00_0000_.0000.00_0000__._00_00000000__nnnnnn..__nnn__6.
NAYS: N 0 nenoon.n____.nnn._nnnnnn___nnnnnn_.n_.n__nn___n_noonn_nnn_-00.0.
(Council Member Wishneff was absent.)
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357
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report recommending
reoadoption and re-enactment of the City Code of the City of Roanoke (1979), as
amended.
(For full text, see report on file in the City Clerk's Office.)
Vice'Mayor Trinkle offered the following ordinance:
(#378100061807) AN ORDINANCE to readopt and reenact the Code of the
City of Roanoke (1979), as amended; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 456.)
Vice'Mayor Trinkle moved the adoption of Ordinance No.3 7810-061807.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri snonn.onnnnoononnnnnnnnnnn.oo__nu..__nnnnn___u_n.uoo.o.ouu00..0----.--------..6.
NAYS: No n e nnnnnn__nnnnnn__nmnnnnnnn..__n..oum.mmnnn..nnnn__mO.
(Council Member Wishneff was absent.)
REPORTS OF COMMITTEES:
SCHOOLSoGRANTS: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various school grants.
The Director of Finance submitted a written report recommending that
the Council concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
358
Council Member Mason offered the following budget ordinance:
(#37811,061807) AN ORDINANCE to appropriate funding from the
Commonwealth government to support various school grants and programs,
amending and reordaining certain sections of the 2006.2007 School Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 458.)
Council Member Mason moved the adoption of Budget Ordinance No.
37811-061807. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
Harris-------.........-.--------------..--.---.----------......--------------.--.-------.-----.--------------..--.Ei.
NAYS: Non eunu__.nn___uuuunnuhu.nu._un_u.n.n.nnuu___hnn._U___U_hn00.0.
(Council Member Wishneff was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
WESTERN VIRGINIA WATER AUTHORITY: Council Member Fitzpatrick
offered the following resolution confirming the appointment of Richard E. Huff,
II, as a Director of the Western Virginia Water Authority, to fill the unexpired
term of John B. Williamson, III, effective immediately following the May 17, 2007
Board of Directors meeting:
(#37812-061807) A RESOLUTION ratifying and confirming the
appointment of Richard E. Huff, II, as a Director of the Western Virginia Water
Authority, which appointment was made on May 17, 2007, by the Board of
Directors of the Authority.
(For full text of resolution, see Resolution Book No. 71, page 459.)
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359
Council Member Fitzpatrick moved the adoption of Resolution No. 37812-
061807. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea, Mason, Trinkle and Mayor
H arri s _u...u_ 00 0000_00_ 00_00_00_ _ _ noon 00 0000000000_ __noon 00 000000000000 00 _000000_' 000000.. __0000 noon 00 0000 6.
NAYS: Non e 0000 00 0000__.. __u.n. _. 0000____. __u_un_ 00 00 0000000000 00 -00.00 _ _000000_ noon 00 000000_0.
(Council Member Wishneff was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: Council Member Mason
recognized Zach Zimmerman, 2007 Class Valedictorian of William Fleming High
School who will be attending Princeton University. She pointed out that he was
participating in the City's Summer Internship and would be working with her
throughout the summer months.
AMPHITHEATER-PARKS AND RECREATION: Vice-Mayor Trinkle made a
motion to locate an amphitheater by the river, calling attention to consultant
reports supporting an amphitheater along the Roanoke River. He pointed out
that the amphitheater would increase the attractiveness and support the
downtown area, adding that he has spoken with several businessmen, members
of the Chamber of Commerce and Downtown Roanoke Incorporated, as well as
City residents. He emphasized that the decision regarding the location of the
amphitheater was not an easy one inasmuch as both locations could benefit the
City, and he respects the viewpoints and discussion that has been ongoing
since December 2005. He insisted that this was not a river versus downtown
decision, even though the downtown and the City Market area are the City's
biggest assets; they were not the only assets. He reiterated that incorporating
the river and mountains would improve the quality of life for all citizens and
increase the attractiveness of the City.
360
The Mayor advised that the following two persons had registered to I
speak with regard to the matter.
Sands Woody, 24 East Church Avenue, representing DRI, expressed his
concern with regard to the short notice concerning the possible vote pertaining
to the proposed amphitheater site. He was of the opinion that the only logical
place for the amphitheater was Elmwood Park since the downtown area has
infrastructure, parking, restaurants, retail and events. He stated that a vote by
the Council in support of an amphitheater on Reserve Avenue would not be in
the best interest of the citizens of Roanoke, and stressed that the topic needed
much more discussion and consideration.
Doug Waters, a downtown resident and a member of Downtown Roanoke
Inc., Board of Directors, appeared in support of the Elmwood Park location as
the amphitheater site, citing the attractions that surround the site could
maintain an active venue, since the amphitheater will be within a few blocks of
many restaurant choices. He pointed out that moving the amphitheater to a
location away from the downtown area to Riverside could create a second
downtown dining and related activities hub, and the capacity to support the
facilities would be diluted and the downtown area would be weakened and less
robust.
I
Mr. Waters stated that the cost to develop an amphitheater in Elmwood
Park would be less than creating an amphitheater from scratch at Riverside, and
that it made sense to preserve the recreational and athletic options for the
riverside area.
Following the above comments, Vice'Mayor Trinkle offered the following
motion, seconded by Council Member Mason:
. The City Manager was instructed to put out an RFP for design and
management of an amphitheater, on the old Victory Stadium site
. The amphitheater should be designed roughly as discussed and shown in
the Economic Research Associates (ERA), Leon Younger and PRO's
Consultant, LLC, and Bullock Smith & P"artners, Inc., reports, respectively"-
7,000 seat amphitheater with approximately 3,500 to 4,000 covered
seats, back of house and concession facilities, and the ability to "open the
gates" for large field/festival events
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361
. The design should take into account the management company's
recommendations, including placement
. The design should encourage use of green space, links to greenways and
incorporate green design as much as possible
. The design should consider phasing options if construction and costs are
higher than expected and if such facilities currently unavailable, such as
the armory, need to be worked in later. But the design should allow for
useable commercial amphitheater as soon as possible
. Attention should be given to opportunities for a private-public
partnership in terms of construction and management, and
. City administrative staff and the selected management firm are to
maximize developing revenues to offset costs, such as naming rights and
concessions.
In spite of the fact that each Council Member favors an amphitheater
being built, Council Member Lea expressed his concern regarding the process,
pointing out that the matter was not listed as an agenda item for discussion,
but instead was being considered under Motions and Miscellaneous Business,
which is the section set aside for comments by the Mayor and Members of
Council. He re-emphasized that an issue of this magnitude should warrant
community input.
Council Member Mason advised that it was her understanding that any
discussion to consider an amphitheater would be predicated on having
substantial private sector banking, inasmuch as this was not a City project only.
She pointed out that the Vice Mayor's motion includes instructing the City
Manager to initiate a request for proposals, not to break qround, merely to
discern whether or not the private sector is willing to support the City with
building an amphitheater.
The City Manager advised that a private sector partner would be engaged
in the design, construction, cost, and management of the proposed facility,
noting that past facility studies have worked better when management was
handled by the private sector. She stated that whenever the City is allowed to
move forward on the project, maximum latitude must be given to staff in order
to advocate revenue development for the project, such as naming rights,
concessions, etc., which will minimize public costs and maximize private
participation.
362
In response to the necessity for Request for Proposals to be site specific I
compared to other possible location sites, the City Manager advised that the
issue had already been addressed in previous studies, and due to a lack of
vacant land in the City, the consultant was asked to consider four locations that
are under governmental ownership. She further advised that both sites
(Elmwood Park and Reserve Avenue) were feasible, and the Council is in
agreement that an amphitheater should be built.
Council Member Fitzpatrick was of the opinion that any decision made by
the Council pertaining to the location of an amphitheater will affect the
economic health of the entire community; the building of an amphitheater is
about the return on an investment for the City because the citizens will be
paying for the project, and is encouraged to seek a private partnership. He
remarked that Victory Stadium was torn down because it was located in the
floodplain, and the City should not build an amphitheater in the same location.
He reiterated that Reserve Avenue lacks parking, however, there is sufficient
parking in the downtown area to support any type of event; and construction in
the downtown area would be cheaper overall since taxpayers would not have to
rebuild downtown Roanoke for approximately 50 years.
Council Member Dowe was not convinced that building the amphitheater
on Reserve Avenue near the Roanoke River would destroy downtown. I
Since Council Member Wishneff was not present, Council Member
Fitzpatrick offered a substitute motion to defer action on the matter until the
next regular meeting of the Council on July 2, 2007, when the entire Council
would be in attendance. The motion was seconded by Council Member Lea and
tied by the following vote:
AYES: Council Members Fitzpatrick, Lea and Mayor Harrisooomooo_mooo_ooo-3.
NAYS: Council Members Dowe, Mason and Vice.Mayor Trinkle _000000.------3.
(Council Member Wishneff was absent.)
The Mayor advised that the substitute motion had failed due to a tie vote,
and therefore, the original motion previously offered by the Vice-Mayor and
seconded by Council Member Mason was still on floor for vote by the Council.
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363
In response to the motion that was offered by the Vice-Mayor, the City
Manager advised that the City's Request for Proposals would solicit interested
parties to serve as the management firm to oversee a 7,000 seat amphitheater,
said party shall identify their interest in participating in the design and/or
construction of the facility, offer background experience in managing
amphitheaters, and maximizing of revenues. She further advised that the
responses would be evaluated based on such experience and the review of the
design elements by the consultants, and the deadline for receipt of proposals
would be approximately 30 days. '
The Mayor reiterated that it is necessary to have a private-public
partnership in order for the City to build an amphitheater.
There being no further discussion regarding the matter, the original
motion offered by Vice-Mayor Trinkle, seconded by Council Member Mason was
adopted by the following vote:
AYES: Council Members Dowe, Mason, Trinkle and Mayor Harris 00000000004.
NAYES: Council Members Fitzpatrick and Leanoooooo-h-hnn_mmooouuooonn2.
(Council Member Wishneff was absent.)
COUNTRYSIDE GOLF COURSE-CIVIC FACILITIES-DECEASED PERSONS:
Council Member Lea inquired about the process to rename the Countryside Golf
Course after the late Roy Stanley Miller, a renowned sportscaster.
The City Attorney stated that the Council may act on its own by merely
adopting a resolution to name the golf course at Countryside Estates, or it may
refer the matter to the City Planning Commission for a recommendation prior to
voting on the measure.
Council Member Fitzpatrick questioned whether the naming of the Golf
Course was appropriate since there is a possibility that the City may not own
the Golf Course once developed, and suggested that the Council consider
honoring the late Roy Stanley in another appropriate manner that would be long
lasting. He also requested that the Special Events Center be named after the
Honorable Linwood Holton and the Honorable Elbert Lee Trinkle, former
Virginia Governors from Roanoke. He remarked that the Council should be the
authority for naming facilities, not the City Planning Commission.
364
The City Manager interjected that although there is a City Planning I
Commission Naming Policy that was implemented on September 3, 1996, the
ultimate decision for naming a facility would be that of the Council.
Following discussion, the matter was referred to the City Planning
Commission for recommendation and to the City Attorney for review of
appropriate procedures.
CELEBRATIONS.PARKS AND RECREATION: Council Member Lea
commended the City Manager on her attendance at the City-wide Juneteenth
Day Celebration, which was held in the Booker T. Washington Park on Sunday,
June 17,2007.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
AMPHITEATHER-CENTER IN THE SQUARE-PARKS AND RECREATION: Jim
Fields, Hardy, Virginia, appeared before the Council and spoke in support of the
proposed amphitheater being built in Elmwood Park, and he noted his concern I
regarding the construction of a lodge on Mill Mountain. He questioned the
appropriation of funds from the fundraiser sponsored by the Center in the
Square.
CITY MANAGER COMMENTS:
CELEBRATIONS-BUSES-ClTY MARKET-CENTER IN THE SQUARE: The City
Manager advised that fare increases to be charged by Valley Metro were
approved earlier by the Council, and beginning in July, Valley Metro will offer
free transportation to all school.age children. She remarked that said benefit
was being provided in an effort to teach students that public transportation is a
viable option to vehicles and also an opportunity to assist the public school
system by removing some of its smaller school bus routes.
With regard to the Juneteenth Day Celebration, Ms. Burcham mentioned
that the City co-sponsored the event as well as having provided the stage.
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365
She also announced that the next stakeholders' meeting for the City
Market was scheduled for June 26, 2007, at 6:00 p.m., at the Roanoke Higher
Education Center.
In response to comments made previously by Jim Fields regarding monies
from the fundraiser sponsored by the Center in the Square, she pointed out that
the Center in the Square is not a City agency and the City is not a part of its
decision-making. She suggested that Mr. Fields direct any future comments
and/or questions to the organization for response.
At 3:40 p.m., the Mayor declared the meeting in recess for closed
session.
(Council Member Fitzpatrick left the meeting following the conclusion of the
closed session.)
At 5:45 p.m., the Council meeting reconvened in the City Council
Chamber, with Mayor Harris presiding and all Members of Council in
attendance, with the exception of Council Members Fitzpatrick and Wishneff.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of
his or her knowledge that: (J) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member
Dowe and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle and Mayor Harris----5.
NAYS: No nenuunn_.uuoou__.n.nnnnnn.nnu.nn.__unnnuu_uuunnuoou___....O.
(Council Members Fitzpatrick and Wishneff were absent.)
PERSONNEL: The Mayor advised that there are vacancies on the Personnel
and Employment Practices Commission created by the expiration of the terms
of office of William Holland, Gregory W. Staples and Stephen S. Willis ending
June 30, 2007; whereupon, he called for nominations to the fill the vacancies.
366
The names of William Holland, Gregory W. Staples, and Stephen S. Willis
were placed in nomination.
I
There being no further nominations, Messrs. Holland, Staples and Willis
were reappointed as members of the Personnel Employment and Practices
Commission for terms ending June 30, 2010, by the following vote:
FOR MESSRS. HOLLAND, STAPLES AND WILLIS: Council Members Dowe,
Lea, Mason, Trinkle and Mayor Harrismmummm_mh.m_.mmhhnmh_mnm..nn5.
(Council Members Fitzpatrick and Wishneff were absent.)
ROANOKE ARTS COMMISSION: The Mayor advised that there are
vacancies on the Roanoke Arts Commission created by the expiration of the
terms of office of Edward Barnett, Terri Jones and Kristi Pedelty ending June 30,
2007; whereupon, he called for nominations to fill the vacancies.
The name of Kristi Pedelty was placed in nomination.
There being no further nominations, Ms. Pedelty was reappointed as a
member of the Roanoke Arts Commission for a term ending June 30, 2010, by
the following vote:
FOR MS. PEDELTY: Council Members Dowe, Lea, Mason, Trinkle and
Mayo r H arri s 000000_.00..0000__0000__00.00_00_00000000__000000000000__00.0000___00_00000000__._.0000.000000____ 5 .
I
(Council Members Fitzpatrick and Wishneff were absent.)
ROANOKE VALLEY GREENWAYS COMMISSION: The Mayor advised that
there is a vacancy on the Roanoke Valley Greenways Commission created by the
expiration of the term of office of Charles R. Shaver ending June 30, 2007;
whereupon, he called for nominations to fill the vacancy.
The name of Charles R. Shaver was placed in nomination.
There being no further nominations, Mr. Shaver was reappointed as a
member of the Roanoke Valley Greenways Commission for a term ending
June 30, 2010, by the following vote:
FOR MR. SHAVER: Council Members Dowe, Lea, Mason, Trinkle and
Mayor H arri S.oo...n__ununnu__unnu_u_uu_____unuuunnnnnu_..hoonuunnnu_-00------ 5 .
(Council Members Fitzpatrick and Wishneff were absent.)
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LIBRARIES: The Mayor advised that there is vacancies on the Roanoke
Public Library Board created by the expiration of the terms of office of
Herbert H. McBride, Lauren D. Saunders, and Owen C. Shultz as members of the
Roanoke Public Library Board ending June 30, 2007; whereupon, he called for
nominations to fill the vacancies.
The names of Herbert H. McBride, Lauren D. Saunders and Owen C. Shultz
were placed in nomination.
There being no further nominations, Mr. McBride, Ms. Saunders and Mr.
Shultz were reappointed as members of the Roanoke Public Library Board for
terms ending June 30, 2010, by the following vote:
FOR MR. MCBRIDE, MS. SAUNDERS AND MR. SHULTZ: Council Members
Dowe, Lea, Mason, Trinkle and Mayor Harris.m.--mnmm-_unnm.m._mnmnn_n_5.
(Council Members Fitzpatrick and Wishneff were absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor advised that there is
a vacancy created by the expiration of term of office of Brian G. Gibson as a
member of the Roanoke Neighborhood Advocates for a term ending June 30,
2007; whereupon, he called for nominations to fill the vacancy:
The name of Brian G. Gibson was placed in nomination.
There being no further nominations, Mr. Gibson was reappointed as a
member of the Roanoke Neighborhood Advocates, for a term ending June 30,
2010.
FOR MR. GIBSON: Council Members Dowe, Lea, Mason, Trinkle and Mayor
H a rri s n. 00--00 00 '00'__ - - _'_000000 - - - - 00._00.. .0000.00, noon 00 0000_' 0000___....00 .00_00000000 00000000 _0000' 000000 5 .
(Council Members Fitzpatrick and Wishneff were absent.)
ROANOKE VALLEY CONVENTON AND VISITORS BUREAU: The Mayor
advised that there are vacancies on the Roanoke Valley Convention and Visitors
Bureau Board of Directors created by the expiration of the terms of office of
A. Morris Turner, Jr., and Barton j. Wilner ending June 30, 2007; whereupon, he
called for nominations to fill the vacancies.
368
The names of A. Morris Turner, Jr., and Barton j. Wilner were placed in
nomination.
I
There being no further nominations, Messrs. Turner and Wilner were
reappointed as City representatives to the Roanoke Valley Convention and
Visitors Bureau, Board of Directors, for terms ending June 30, 2008, by the
following vote:
FOR MESSRS. TURNER AND WILNER: Council Members Dowe, Lea, Mason,
Trinkle and Mayor Harrism.________hnn___.mh._______..nn___u_______.___uh.oOnm____hn___5.
(Council Members Fitzpatrick and Wishneff were absent.)
SCHOOLS (VIRGINIA WESTERN COMMUNITY COLLEGE): The Mayor advised
that there are vacancies on the Virginia Western Community College, Board of
Directors, created by the expiration of the terms of office of William M.
Hackworth and Joseph B. Wright ending June 30, 2007; whereupon, he called
for nominations to fill the vacancies.
The names of William M. Hackworth and Joseph B. Wright were placed in
nomination.
There being no further nominations, Messrs. Hackworth and Wright were
reappointed as City representatives to the Virginia Western Community College,
Board of Directors, for terms ending June 30, 2011.
I
PARKS AND RECREATION ADVISORY BOARD: The Mayor advised that there
are vacancies on the Parks and Recreation Advisory Board created by the
expiration of the terms of office of Mark Lawrence and David Nixon as members
of the Parks and Recreation Advisory Board ending March 31, 2007; whereupon,
he called for nominations to fill the vacancies.
The names of Michael E. Smith and Kay J. Kelley were placed in
nomination.
There being no further nominations, Mr. Smith and Ms. Kelley were
appointed as members of the Parks and Recreation Advisory Board for terms
ending March 31,2010, by the following vote:
FOR MR. SMITH AND MS. KELLEY: Council Members Dowe, Lea, Mason,
Trin kle and Mayor Harris______n__._.___n____.u_.n_______.____hn.____._______.___n.m___h.nnn5 .
(Council Members Fitzpatrick and Wishneff were absent.)
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369
CITY MANAGER.ClTY ATTORNEY.DIRECTOR OF FINANCE-MUNICIPAL
AUDITOR-CITY CLERK: Council Member Dowe offered the following ordinance
establishing compensation for the City Manager, City Attorney, Director of
Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1,
2007, in an increased amount of 4.2 percent.
(#37813-061807) AN ORDINANCE establishing compensation for the City
Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk,
for the fiscal year beginning July 1, 2007; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 460.)
Council Member Dowe moved the adoption of Ordinance No. 37813-
061807. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle and Mayor
H a rri s 00_0000 _nnn. .00__00__00 00 noon - - n__u "_000000 00 noon 00 00____.00_ __ 00 _ 00 00000000__00 00 00000000 0000_" - 5 .
NAYS: N on e_.nnnuunnu__._..__nnuu_unuu.n.nnuuuuuoou_unnnuunuu___..O.
(Council Members Fitzpatrick and Wishneff were absent.)
At 5:50 p.m., the Mayor declared the meeting in recess to be reconvened
at 7:00 p.m., in the City Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W.
At 7:00 p.m., on Monday, June 18, 2007, the Council meeting reconvened
in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, Virginia, with Mayor C. Nelson Harris
presiding.
PRESENT: Council Members Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr.
(arrived late), Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle and Mayor
C. N e I so n H arri Su__nn_nu_uu__.nnn_u_u_n_._u_nnuunu__nn_uuuu_oon_u__uuuoo,-00.6.
ABSENT: Council Member Brian J. Wishneff.---mmm----mmmmu.n.num_l .
370
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. I
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, June 18, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Carilion Clinic to establish, pursuant to the
provisions of Section 36.2-336, Code of the City of Roanoke, 1979, as
amended, a Sign Overlay District for the following properties of the Roanoke
Hospital Association, CHS, Inc., Roanoke Memorial Hospital, and Carilion
Medical Center, 2031 Jefferson Street, S. W., Official Tax No. 1041003; 1815
Belleview Avenue, S. E., Official Tax No. 4060201; 1906 Belleview Avenue, S. E.,
Official Tax No. 4060301; four parcels on Hamilton Terrace, S. E., Official Tax
Nos. 4040822, 4040823, 4040824 and 4040825; 2013 Jefferson Street, S. W., I
Official Tax No. 1041004; a parcel on Jefferson Street, S. W., Official Tax No.
1041002; 1860 Jefferson Street, S. E., Official Tax No. 4040507; and 2001
Crystal Spring Avenue, S. W., Official Tax No. 1040905, such district being
limited to permitting signs as they apply to the Carilion Roanoke Memorial
Hospital campus consisting of the hospital, three parking garages and the
Crystal Spring Medical Office Building, and the 28.9-acre area zoned INPUD near
the intersections of Jefferson Street, Reserve Avenue, McClanahan and Belleview
Avenues and Hamilton Terrace, such signage to consist of freestanding signs,
building mounted signs, and upper story wall signs, such signs being visible
from various locations on the campus and off the campus, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Saturday, June 2, 2007, and on Saturday, June 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
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371
The Planning Commission submitted a written report recommending
approval of the request, advising that there was no discussion regarding the
applicant's request and there were no comments from the audience during the
public hearing. It was further advised that the Commission found the
application to adopt a Comprehensive Sign Overlay District on the subject
properties to be consistent. with the City's Zoning Ordinance, the
Comprehensive Plan, the Riverland/Walnut Hill Neighborhood Plan and the
South Roanoke Neighborhood Plan; and by allowing the applicant a flexible use
of their total sign allotment, a more cohesive and effective signage system can
be installed.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37814-061807) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to establish a comprehensive
sign overlay district within the City of Roanoke to be known as the Carilion
Roanoke Memorial Campus Comprehensive Sign Overlay District; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 461.)
Council Member Dowe moved the adoption of the ordinance. The motion
was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7814-061807 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle and Mayor
H a rri s n. 00 _nn_ 00 00 _. 00 _00000000 00 00 00_.00 00000000_ 00 000000__ 00 00 0000000000 00 '__000000 00 noon _ _ __0000 _ 0000_ 00 - - 5 .
NAYS: Non e ____noon 00 000000 00 .00.0000 000000_0000__ 00 00000000 00 00 '00.00 00 00 _ noon 00000000 noon nC 0 .
(Council Member Wishneff was absent.) (Council Member Fitzpatrick was not
present when the vote was recorded.)
372
ZONING: Pursuant to Resolution 25523 adopted by the Council on I
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, June 18, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of Echo Sentinel Group, LLC, to permanently vacate,
discontinue and close a portion of Breckenridge Avenue, N. W., that lies
between 31" and 30'" Streets, N. W., and being adjacent to parcels bearing
Official Tax Nos. 2510301 and 2510303, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Saturday, June 2, 2007 and June 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
vacation of the subject portion of Breckinridge Avenue, N. W., subject to the
conditions as set forth below, at a sale price of $3,000.00:
. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right-of-way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
I
. Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the applicant, and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as are required by the Clerk to effect
such recordation.
. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
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373
. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall
be null and void with no further action by City Council being
necessary.
It was advised that the applicant expressed concern during the City
Planning Commission hearing about the condition of the unimproved right-of-
way and cited numerous debris on the site that would require removal and
cleanup. It was further advised that after the Planning Commission action, and
upon further review by the City's Environmental Administrator, it was
determined that the cost of cleaning up the property to comply with the City's
Property Maintenance Code would far exceed the recommended sale price. It
was stated that based on said determination, the Administration recommended
that the applicant not be charged for the portion of right-of-way given his
ultimate responsibility for cleanup when the site is developed.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37815-081607) AN ORDINANCE permanently vacating, discontinuing
and closing portions of certain public right.of-way in the City of Roanoke, as
more particularly described hereinafter; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 464.)
Council Member Mason moved the adoption of Ordinance No. 37815-
061807. The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who would like to
speak in connection with the request. There being none, the Mayor declared
the public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7815-061807 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle and Mayor
H arri su.._nnuuuu_..nn_n_unuu_uu.___nnnnn__:u_n_.__nnnnn_uuuu.'nnUUnU__Unn 5.
NAYS: No n euu_.____nnnuunu...nn_nn_uunnu._.nn.nuuuu_____nnunnu_u__nO.
(Council Member Wishneff was absent.) (Council Member Fitzpatrick was not
present when the vote was recorded.)
374
ZONING: Pursuant to Resolution 25523 adopted by the Council on I
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, June 18, 2007, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on the request of the City of Roanoke and Colonial Green, LC, to
amend the development plan adopted by Ordinance No. 36998-032105, to
allow for replacement of an alleyway behind the row houses on parcels bearing
Official Tax Nos. 1570155, 1570154 and 1570134, located on Colonial Green
Circle, Greenway Drive and Robyn Road, S. W., and an increase in the number of
row house dwellings from 37 to 42, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Saturday, June 2, 2007, and on Saturday, June 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that
the Council approve the request, advising that the Commission found the
application to amend the Colonial Green Development Plan on the subject
properties for the addition of an alley to be consistent with the City's
Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan.
Vice-Mayor Trinkle offered the following ordinance:
I
(For full text, see report on file in the City Clerk's Office.)
(#37816-061807) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to amend the MXPUD
development plan adopted by Ordinance No. 36998-032105, to allow for
placement of an alleyway behind the rowhouses on parcels bearings Official Tax
Nos. 1570153, 1570154 and 1570134, located on Colonial Green Circle,
Greenway Drive and Robyn Road, S. W., and an increase in the number of
rowhouse dwellings from 37 to 42; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 466.)
Vice.Mayor Trinkle moved the adoption of Ordinance No. 37816-061807.
The motion was seconded by Council Member Mason.
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375
The Mayor inquired if there were persons present who would like to
speak in connection with the request.
Joyce Graham, Managing Partner, Colonial Green, appeared before the
Council in support of the amendment, advising that Phase I of the project has
been completed, which consists of ten townhouses 00 five single-family homes
and five row houses, of which three town homes have been sold. She further
advised that Colonial Green has been working with a commercial team and a
local person on the second phase of the project.
There being no other persons wishing to address the Council, the Mayor
declared the public hearing closed.
Council Member Lea inquired about the types of homes that were
constructed on the premises; whereupon, the City Manager advised that there
are mixed types of housing, such as single-family, condominiums, town homes,
and rental units. She further advised that this strategy should help attract
people to resid~ in the City by providing different types of housing in one
cluster area.
Ms. Graham added that the town homes were priced from $250,000.00
to $370,000.00; and the single.family homes were priced from $390,000.00 to
$410,000.00.
Council Member Mason inquired about the number of bedrooms to be
located in the condominiums; whereupon, Ms. Graham replied that the
condominiums would have one, two, or three bedrooms.
Council Member Lea inquired about the diversity of the neighborhood;
whereupon, it was stated that currently the demographics consists of single
women, older couples and a family with children.
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37816-061807 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle and Mayor
H ar ri Snn. -. noon - - un _00000000 __noon - - ___00__'00_ 00 00 000000.0000_00 00 _00__._.. 00 00 00 0000__.00_ 00000000 nun 5 .
NAYS: No n e--nnn--n--u._nnnnnnuun_nnnnnn____nnnnunun_nnnu.n_n_nnO.
(Council Member Wishneff was absent.) (Council Member Fitzpatrick was not
present when the vote was recorded.)
376
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that I
City Council sets this time as a priority for citizens to be heard. Matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
POLlCE-DRUGS-ACTS OF ACKNOWLEDGEMENT: Pamela Forrest, 1923
Hanover Avenue, N. W., appeared before the Council to express appreciation to
the City Manager, Chief of Police and the Council for assistance with a
resolution to a string of gun-related violence in the northwest neighborhood.
(See written statement on file in the City Clerk's Office.)
COUNTRYSIDE ESTATES: Valerie Garner, President, Countryside
Neighborhood Alliance, appeared before the Council to inquire about the
property status of Countryside Estates. She also expressed support of the
renaming of the Countryside Golf Course in honor of the late Roy Stanley Miller.
In closing, Ms. Garner urged the Council to direct the City Manager to respond
to all inquiries made on behalf of the Alliance. .
(See copy of inquiries on file in the City Clerk's Office.)
AMPHITHEATER-PARKS AND RECREATION: Eddie Johnson, 3524 Cove I
Road, appeared before the Council to express his concern with regard to money
spent on consultants, especially for major projects. He also commented on the
Parks and Recreation Master Plan for facilities fortb~ City.
COMPLAINTS.DRUGS: Michael McMillan, 817 Marshall Avenue, S. W.,
appeared before the Council to express his concern regarding the escalation of
violence, drug sales, and prostitution in the old southwest neighborhood. He
stated that due to his non'participation in the negative activities of the
neighborhood, he is known as a neighborhood watch member; and therefore,
he is now a threat to those individuals who participate in said activities. He
indicated that he has encountered verbal abuse, threats, burglary, physical
assault, and vandalism as a result of being a watch member. Mr. McMillan
pointed out that the City needs to be protected from the crime and decay that
thrives with such activities; and he personally has worked with the City staff and
the Commonwealth Attorney's Office to combat said activities. He noted that
he has researched the problem and has studied other cities similar to Roanoke
for solutions, such as Lowell and High Point, North Carolina. He urged the
Council to bring this issue to the forefront and encouraged all City residents to
work together to enforce a positive solution.
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377
Without objection by the Council, Mayor Harris referred the inquIries
made by Valerie Garner and remarks made by Michael McMillan to the City
Manager for appropriate responses to the Council and both parties.
At this point, Council Member Fitzpatrick entered the meeting
(8:25 p.m.).
COMPREHENSIVE PLAN: Kara Smith, President, Old Southwest, Inc.,
appeared before the Council in support of Michael McMillan's request for
support in combating crime and decay in all quadrants of the City, and she
urged the Council to adopt the High Point West End Initiative, a proactive crime
prevention and deterrent program, or a similar program in order to lower local
crime rates and deter/prevent additional crime within the City of Roanoke.
(For additional information regarding the High Point West End Initiative, see
document on file in the City Clerk's Office.)
There being no further business, at 8:30 p.m., the Mayor declared the
Council meeting adjourned.
APPROVED
ATTEST:
c.t1J2~
~}n.~
Stephanie M. Moon
City Clerk
C. Nelson Harris
Mayor
378
ROANOKE CITY COUNCIL-REGULAR SESSION
July 2, 2007
I
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
July 2,2007, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Vice-Mayor David B. Trinkle
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-1 5, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37467-070306
adopted by the Council on Monday, July 3, 2006.
PRESENT: Vice-Mayor David B. Trinkle----------------------------------n-----------nn 1.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr., Sherman P. Lea,
Gwendolyn W. Mason, Brian J. Wishneff, Alfred T. Dowe, Jr., and Mayor C.
N e Iso n Harri s -n-______n____nn__n_n__~___n__n_n_____n_____nn____n___n___---n------n----n-----6.
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
Due to the lack of a quorum, the Vice-Mayor declared the meeting in I
recess to be reconvened at 11 :00 a.m., in Room 159, Noel C. Taylor Municipal
Building, 21 5 Church Avenue, S. W.
At 11 :00 a.m., the Council meeting reconvened in Room 159, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with David B. Trinkle
presiding.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason,
Brian J. Wishneff, Alfred T. Dowe Jr., and Vice-Mayor David B. Trinklen-------nn--5.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson.
H arri s n___nn___nn___n --------- ----nn---n__________________u_______________n______n__nn__________n__ 2 .
The Vice-Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
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379
COMMITTEES-CITY COUNCIL: A communication from City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of
publicly owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason moved that Council approve the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe, and Vice-Mayor
T ri n k I e ________n_nnnnnnu_________n_nnnn_nn_n_n____________nn_nnn________n_nnn_nn_____ 5 .
NAYS: Non e _n_nnnnn_~nn_______________nnnnn_n_n________n_n_n_nnn_________-nn-O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REGIONAL AIRPORT COMMISSION ON TUESDAY, JULY 24, 2007, AT
12:00 P.M., TO BE HELD AT THE ROANOKE REGIONAL AIRPORT AND COUNCIL
AND THE ROANOKE CITY SCHOOL BOARD ON MONDAY, AUGUST 6, 2007, AT
9:00 AM., AT THE ROANOKE VALLEY GOVERNOR'S SCHOOL IN THE RICHARD
SHELLY LECTURE HALL (PATRICK HENRY HIGH SCHOOL CAMPUS). The Mayor
suggested that all agenda items be forwarded to the City Manager or City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA NONE.
TOPICS FOR DISCUSSION BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL. NONE.
COUNTRYSIDE GOLF COURSE-ACTS OF ACKNOWLEDGEMENT-DECEASED
PERSONS: . Council Member Lea requested a status report with regard to his
request to rename the Countryside Golf Course in honor of the late Roy Stanley
Miller, a renowned sports broadcaster.
380
BRIEFINGS:
MARKET GARAGE REPAIRS
The City Manager advised that at the regular meeting of the Council held
on Monday, November 6, 2007, a detailed briefing was presented to the Council
with regard to the Market Garage structure, as well as additional options with
various associated costs for improvements to the facility.
Based upon information presented at the November 6 meeting, the City
Manager noted the following:
. The most expensive, but beneficial option involves the development of a
design concept to replace the building's original facade in order to make
it more compatible, with a potential vertical expansion of three floors for
residential, commercial, or mix-use occupancy.
. The least expensive option involves the infill of the southeast corner of
the existing building footprint, to permit the relocation of the main
vehicular entrance/exist to the deck, to allow for a vertical six-story
addition to create approximately 70 additional parking spaces to meet
the parking needs anticipated with any upper floor expansion.
She further advised that a potential added component of the study might
involve the preparation of bid and construction documents based on the final
design scheme developed under the initial phase of the study. She stated that
Walter, Robbs, Callahan and Pierce, the designed consulting firm, were in
attendance to share their findings to date, with anticipation of moving forward
with replacement of the facade. She pointed out that the optimal option would
require an increase in revenues to the Parking Fund and an increase in the
monthly downtown parking rates, which was discussed during Council's Budget
Study Session on Thursday, May 10, 2007, which was determined to be the
most logical solution.
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Charlie Anderson, Architect II, Engineering Department, introduced Vince
Callahan and Heather Gardner to brief Council with regard to their findings and
recommendations pertaining to the Market Garage Facade Design.
Mr. Callahan highlighted the following project objectives:
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ROANOKE
Jt-(//~
He pointed out that the two proposed options in terms of planned
development were: Option 1 - relative to minimal conditions to relocate the
entrance from Church Avenue in order to use the corner area for retail
purposes, reconfiguration of the southern bay, creation of an entrance and exit
adjacent to the side alley of Fire Station No.1; and Option 2 - infill at the
southwest corner to allow for expansion, and add 70 parking spaces in terms of
configuration.
382
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Fas;a.de DesigjD Final Scheme
Cost Overview
Base Cost for Final Scheme Fa'tade: $4,440,000.00
Base Cost for OPTION 1 (with least amount of in-fill work): $750,000.00
Base Cost for OPTION 2 (with corner in-fill work): $1,670,000.00
OPTION 1 Total Cost including a 10% design/estimating contingency: $5,709,000.00
OPTION 2 Total Cost including a 10% design/estimating contingency: $6,721,000.00
SKA Base Cost for replacing original fa'tade: $4,490,000 in 2006
J.L'(O~f
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ROANOKE
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Fa~ade
..,
slg:n Final Scheme: Cost Overview
Pricinl.! Options
1. Deduct five levels 01' elevated post-tensioned slab and beam construction (Use Option 1
corne.1" in-fiU in lieu of OptIon 2 comer in-fill) at the corner In-fill: Snbtr~ct $920,000.00
2. Price of primary' top cornice ($255,000.00). Replacing the top cornice wit.1I hrick/concrete
masonry nnit hackllp costs approximately $160,000.00 for a net savings of $95.000.00.
3. PrIce of sel..'OodaI'Y belt cornice (N/A - 0.00).
4. Change pre-finished metal canopIes to glass canopies (Add $165,000.(0).
5. Add additIonal parking levels ($l,OOO,()()() per level with $350,()()() for trt.Ulsitiom; at ramps,
stairs, elevators, utility systems, etc.)
)'('Ilrs
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ROANOKE
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In closing, Mr. Callahan shared the following preliminary schedule for
recladding of the Facade:
P1r~I~lmlIi'Im1a-J Sclhlgdll!J\li~ 1f@J1' R~~Ufl<if@j!LITh~ <i1fJf#a.~a,<if~
o Today's Date: 1/12/07
o Approval given by COR to proceed with Design: 2/01107 (3 weeks)
o Schematic Design of Fa9ade Options Completed: 3/01/07 (4 weeks)
o Fa9ade Selection by Owner Given: 3/15/07 (2 weeks)
o Construction Documents Completed: 6/01107 (10 weeks)
o Bids Due: 7/01107 (4 weeks)
o Construction Begins: 7/08/07 (I week)
o Construction Completed: 11/08/08 (16 months)
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ROANOKE
(For full disclosure, see documents on file in the City Clerk's Office.)
Discussion:
The City Manager voiced concerns expressed regarding the louvered
approach to emitting light at night from the garage that would interfere with
the ambience.
Council Member Dowe inquired about the entrance and exit to be
constructed next to the alleyway adjacent to Fire Station No.1, questioning its
width; whereupon, Mr. Anderson replied that the existing alley structure was
sufficient in terms of the width to accommodate two-way traffic.
384
Council Member Wishneff inquired about the proposed retail space to be I
located on the ground level of the parking garage, and questioned whether
parking would be permitted behind the elevator; whereupon the City Manager
replied that it had been suggested that the vertical circulation, elevators and
stairs remain in its current location, however, it has been proposed that
residents living in loft-type homes have accessibility to a separate residential
lobby as opposed to using the same elevators as patrons parking in the garage.
Vice-Mayor Trinkle inquired about the cost benefit to include the
additional 70 spaces, and questioned whether a bid would be awarded by the
fall; whereupon, the City Manager recalled Council's approval of a final design
that could be bid upon, with the option for 70 additional parking spaces at its
November 6, 2006 Work Session. She indicated that a developer was being
pursued; however, she was not convinced that the developer would want to
participate in the cost of the improvements to the parking garage. She added
that the upper floor development could be viewed as potential revenue
generated, which could offset some ofthe expenses to be incurred. I
The Vice-Mayor asked that the Council receive information regarding
retail opportunities and cost estimates, as well as information pertaining to a
revenue source prior to moving forward.
Following discussion, it was the consensus of the Council that the City
Manager be instructed to prepare appropriate bid and construction documents
based on the final scheme developed under the study, and report back to the
Council with cost estimates and retail opportunities as well as a revenue source.
FOSTER CARE PROGRAM AND POLICY CHANGES:
Jane Conlin, Director of Human/Social Services, briefed the Council on
changes in State policy regarding the Comprehensive Services Act. She advised
that during the past decade, a problem regarding access to treatment for
children who have serious mental or emotional illnesses has been identified;
and unless such children's families have sufficient private resources or the child
is in the legal custody of the State, the child has no means of receiving
expensive long term or residential treatment for his or her condition.
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She further advised that in some cases, parents have relinquished
custody of their children to foster care in order for their children to receive
appropriate care; in Roanoke, Social Services has made every effort to help
parents access care without foster care intervention and it has been Social
Services' interpretation of the law that foster care services could not be
accessed without a legal transfer of custody. She stated that in response to an
Attorney General's Opinion, legislation in the last legislative session and an
Executive Order issued in January 2007, localities are now required to provide
services to eligible children in need of mental health care without a transfer of
custody to the State; the services are to be funded through the Comprehensive
Services Act funds; and in Roanoke, this means that the State will fund
approximately 69 percent of the cost, with the remaining 31 percent to be paid
by the City.
Ms. Conlin further stated that not all of the children will be considered
non-custodial foster care children; and some will be case managed by the
community services boards or the court services units; however, children placed
in treatment facilities or other out of home placements will be subject to all
State and Federal foster care requirements, such as regular court reviews, home
visits, permanency planning, etc., which increases costs.
She explained that at this time, a workgroup of state and local
representatives have issued a set of proposed policies and procedures that will
govern the program; and Social Services staff and representatives of the local
child serving agencies have developed comments on the proposal. She pointed
out that JLARC has also developed an estimate of the cost of the expansion of
services and estimates an increased cost of $21.2 Million statewide ($7.80
local), based upon an extrapolation of current caseloads, which is believed to
be too low; as more families realize that services can be accessed this way,
Social Services believe that the number will increase; and in addition, these
children are often in need of long term care, and therefore, the number of
children exiting each year is unlikely to equal or exceed the new admissions.
Ms. Conlin indicated that as of June 28, 2007, Roanoke had a foster care
caseload of 399 children; during the 2006-2007 fiscal year, there were a total
of 499 children in foster care, which does not include any non-custodial foster
care children; the CSA caseload for the fiscal year is approximately 625
children, with a cost of approximately $11 Million; CSA children include not
only foster children, but also children in need of purchased special education
services and some children served by the Court Services Unit; Social Services do
not know what the extent of the impact of the change in policy will be in
Roanoke, however, Social Services believe it can expect to see at least several
non-custodial children enter the CSA caseload in fiscal year 2008, which fiscal
impact of these children could be as much as $250,000.00.
386
Council Member Mason inquired about the type of issues children had I
been diagnosed with; whereupon, Ms. Conlin replied that some of the serious
issues included problems with behavioral health, mental health issues needing
intensive care, children as young as four or five were homicidal and suicidal,
and some children have been severely abused.
The City Manager pointed out that the issue is an unfunded mandate that
has been placed on the locality; the City has been trying to keep the cost from
rising by using experimental programs, providing care for the children without
having to seek expensive specialized institutional care, which limits interaction
of family with children, and it is hard to reunite children with their families
following long periods of separation.
The City Manager emphasized that as CSA money runs out, she will have
to recommend appropriation of funds, and because this is not something that
can be anticipated, it will be a hardship on the local match at the end of the
fiscal year.
Council Member Mason requested that the issue be placed on the
pending list of items for discussion with the Legislative Committee.
With the Council's concurrence, the City Manager offered to prepare I
correspondence, under the Mayor's signature, advising State agencies and City
legislators of this serious issue.
There being no additional questions and/or comments by the Council,
City staff was encouraged to keep the Council abreast of the situation.
ECONOMIC DEVELOPMENT GRANT REQUEST:
The City Manager noted that the Council had been previously briefed with
regard to a request of the Roanoke Hotel Group, LLC, for an economic
development incentive that would benefit the citizens of the City and the
Roanoke Valley. She advised that the developer had requested that the City
provide additional amenities in the Reserve Avenue corridor, none of which the
City felt were appropriate. She further advised that their proposal needed
improving inasmuch as it did not identify specifics regarding the $2 Million in
terms of extraordinary costs.
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Ms. Burcham stated that the developer was given a copy of the Economic
Development's Incentives and Guidelines Performance Agreement, which
agreement had been used with another organization receiving an economic
development incentive from the City. She added that the Planning Building and
Development Department had received several site plans from the developer
and permits had been issued to start construction on the project.
R. Brian Townsend, Assistant City Manager for Community Development,
briefed the Council regarding his findings pertaining to the project, noting that
there are two separate costs associated with the Cambria Suites Hotel -- the
additional infrastructure cost due to building in the floodplain, and a structured
ground floor parking at the base of the proposed hotel. He added that the
developer has two options since the hotel will be built in the floodplain, i.e.:
locate storage on the bottom floor or use the space for parking. I'n order to
accommodate parking, other elements of the building code must be addressed,
which will cost at least $1 Million.
Ms. Burcham remarked that the recommendation of City staff at that
time was not to proceed with the incentive, of which the Council concurred in;
and the developer requests that the $1 Million be repaid or rebated from tax
revenues over a five-year period, while suggesting that the 100 percent of the
revenue generated by the hotel lodging and real estate taxes be returned to
them.
She emphasized that City staff explained that the Council would not
support said request, but possibly would consider a 50/50 sharing of the
rebates, which would be a 5 ~ year recovery.
Based on the current occupancy rate of the City and the estimated real
estate value of similar sized hotels in the City, Mr. Townsend explained that on
an annual basis, the development would generate between $300,000.00 and
$360,000.00 over a five-year period; and the annual reimbursement, based on
the 50/50 sharing of the rebates to the developers would be between
$150,000.00 and $180,000.00, per year, reaching the $1 million mark in 5 ~
years.
The City Manager stated that Carilion had submitted a statement
indicating that they do not intend to request any type of tax abatement for their
efforts in the floodplain, and she stated that part of the agreement with Carilion
was that all of the property placed in the floodplain would be taxable.
388
Council Member Wishneff expressed his support of the project, and I
inquired about the next step in the process; whereupon, the City Manager
replied that the next step would be a performance agreement, adding that the
Economic Development Authority (EDA) would serve as the Council's agent to
disperse of the abatement.
Council Member Dowe also expressed his support of the development,
and commented that the project could spark more interest in development in
the area. Although she could not speak concerning the long term plans of the
developers, however, the City Manager remarked that in addition to the hotel,
the developer plan to eventually build two restaurants and a parking facility in
the area.
After much discussion, it was the consensus of the Council that the City
provide economic grants through the Economic Development Authority to assist
in the cost of the structural ground floor parking and other infrastructure
necessitated by development in the flood plain, in an amount not to exceed a
total amount of $1 Million.
At 1 :05 p.m., the Vice-Mayor declared the Council meeting in recess for
closed session.
I
At 2:00 p.m., the Council meeting reconvened in the Council Chamber,
with Vice-Mayor Trinkle presiding and all Members of the Council in attendance,
with the exception of Mayor Harris and Council Member Fitzpatrick.
COUNCIL: With respect to the Closed Session just concluded, Council
Member Mason moved that each Member of City Council certify to the best of
his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters were identified in any motion by
which any Closed Meeting was convened were heard, discussed or considered
by city Council. The motion was seconded by Council Member Dowe. and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe, and Vice-Mayor
T ri n k I e _______uuunn______n____n_u_nu_____nn______uunu__n______n_nunnu________un__uuu_ 5 .
NAYS: Non e __n_un_nuunn___n___uuu_____n__nn___u_u__________n_____unn____n-----0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
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389
At 2:02 p.m., on Monday, July 2, 2007, the regular meeting of the Council
was called to order in the Council Chamber, Room 450, Noel C. Taylor
Municipal Building, with Vice-Mayor David B. Trinkle presiding
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason,
Brian J. Wishneff, Alfred T. Dowe, Jr., and Vice-Mayor David B. Trinkle-------n-----5.
ABSENT: Council Member Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson
Harris------------------------------------------------------------------------------------------------------------2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice-Mayor David B. Trinkle.
ORGANIZATIONAL MEETING
CITY COUNCIL: The Vice-Mayor advised that the first meeting of Council
in the month of July is considered to be the organizational meeting at which
time the Council will adopt a resolution establishing the days, times and places
of regular meetings to be held by the Council during the ensuing months;
whereupon, Council Member Mason offered the following resolution:
(#37817-070207) A RESOLUTION establishing a meeting schedule for
City Council for the Fiscal Year commencing July 1, 2007, and terminating
June 30, 2008.
(For full text of resolution, see Resolution Book No. 71, page 468.)
Council Member Mason moved the adoption of Resolution No 37817-
070207. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe, and Vice-Mayor
T ri n k I e nnnn___________n_n_nnnn_____________nnnnnn~_ n__________n_nnn__________U____nnn___ 5 .
NAYS: Non e __nnnn_n_n_nnn_n______n_nnnnnnn________nnnn_nn_n____n_nnnn-O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
390
CONSENT AGENDA
I
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
The Vice-Mayor advised that all matters listed under the Consent Agenda
were considered to be routine by the Members of Council and would be enacted
by one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately.
MINUTES: Minutes of the regular meeting of Council held on Tuesday,
February 20, 2007, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that Council dispense with the reading of
the minutes and approved as recorded. The motion was seconded by Council
Member Dowe and adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e -- nnnnn_nn_n_nnnnnn_________n__nn_n_nnn_n_nnnnn_nnnnnnnnnnn-00-0000- 5 .
, ' I
NAYS: Non e n_nn_n_n_nnnnnnnn n___________n__nnn_n_nnnn_nnnnnnnn___nnO.
(Mayor Harris and Council Member Fitzpatrick were absent.)
CITY COUNCIL-AUDIT COMMITTEE: Minutes of the Audit Committee held
on Monday, March 5, 2007, were before the body.
(See Audit Committee minutes on file in the City Clerk's Office.)
Council Member Mason moved that minutes of the Audit Committee be
received and filed. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e n__nn____n___nnnnn_n_nnn______nn_nn__nnnn_n_____nnn_n_n_nn nnnnn_________ 5 .
NAYS: Non e _oo____n_nnn~-nnn--__--n-n--n nnnn____oo__nnnnn_nnnn_n____________O .
(Mayor Harris and Council Member Fitzpatrick were absent.)
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APPALACHIAN POWER COMPANY-ClTY-OWNED PROPERTY-EASEMENTS: A
communication from the City Manager requesting that Council schedule a
public hearing for Monday, July 16, 2007, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider granting an easement over City-owned
properties to Appalachian Power Company for the purpose of stabilizing poles
with guy wires, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e n____nn____n_nun_n_n_n_nun__uu___nn________u_n_nnn_unuu___u_un u________n___ 5 .
NAYS: Non e ____nnunnun____U________n__n___unn_u_unnunuu_u_______________---n-O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
AIRPORT-ClTY-OWNED PROPERTY: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, July 16,
2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider the exchange of 1.20 acres of City-owned land for a like parcel of land
owned by the Roanoke Regional Airport Commission, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e nnunu_uunu__n__uuu_un_u____u__u_uu_uu_______n__n___u___---------------00------00- 5 .
NAYS: Non e ________unu__n_____________________________nuu nu__uun u-n--___________u__uO.
(Mayor Harris and Council Member Fitzpatrick were absent.)
392
HOUSING (FAIR HOUSING BOARD): A communication from Angie I
Williamson, Secretary, Fair Hou~ing Board, advising of the resignation of Krista
Blakeney as a member of the Fair Housing Board, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and
receive and file the communication. The motion was seconded by Council
Member Dowe and adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e nuuun_unununn_n_nuunnunu_n__nn_n_u_n_n_uu_n_unnn_u_uuuoooon_oon__ 5 .
NAYS: Non e nnoooon_oo_nn__nnoon_oo__oooonnoonnoooon_n___noo_oonnnoooooooooo__nn_O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
WATER (WESTERN VIRGINIA WATER AUTHORITY): A communication from
Jean Thurman, Secretary, Western Virginia Water Authority, transmitting a
resolution adopted by the Authority Board of Directors expressing appreciation
to Darlene L. Burcham for years of service as a Director of the Authority, was
before the Council.
(See communication and copy of resolution on file in the City Clerk's Office.)
I
Council Member Mason moved that Council receive and file the
communication. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e _____n_oonnoon_u__uoo__________oo_______oooooo__n_oo_oo____u____________________________________u 5 .
NAYS: Non e __n_oo_nnooooUoo____oo____oo_____nn_oo_n_oo_oo_U_uuoo__ -------oo--------n-----O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
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SCHOOLS (VIRGINIA WESTERN COMMUNITY COLLEGE): Reports of
qualification of the following persons were before the Council:
V. Mignon Chubb-Hale to fill the unexpired term of William H.
Lindsey, commencing July 1, 2007 and ending June 30, 2008, and
Suzanne P. Moore and Courtney A Penn for terms commencing
July 1, 2007 and ending June 30, 2010, Trustees of the Roanoke
City School Board; and
Joseph B. Wright as a City representative to the Virginia Western
Community College, Board of Directors, for a term ending June 30,
2011.
(See Oaths or Affirmation of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be
received and filed. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e __________n_____u____u_________n__n____u__ ____________U__n____________n_________n____ n_______n 5 .
NAYS: Non e ___n_n__n____n__n__nn__nn_n__nn________n______n__n_n__n_n__n_n_______O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE VALLEY MISSION OF MERCY-YOUTH: Dr. Kris Enright, Virginia
Department of Health, appeared before the Council to share statistical data
from the free dental clinic for uninsured citizens of the Roanoke Valley.
(See data on file in the City Clerk's Office.)
Robin Haldiman, representing the 2007 Roanoke Valley Mission of Mercy
Project Committee, stated that the Planning Committee was currently reviewing
potential dates for a 2008 project, and expressed appreciation to the Council
and City administration for its support.
394
Dr. Enright encouraged the City of Roanoke to once again consider I
demonstrating its vision and compassion for the Roanoke Valley Mission by
donating the Roanoke Civic Center, City staff and leadership for the upcoming
project.
Vice-Mayor Trinkle acknowledged appreciation to Dr. Enright and Ms.
Haldiman for their kind remarks.
INDUSTRIES: Alton F. Knighton, Jr., Attorney, representing Goodwill
Industries of the Valleys, Inc., submitted a written communication requesting
adoption of a measure to approve issuance of bonds by the Industrial
Development Authority of Botetourt County for $7.5 million to assist in the
financing of the acquisition, renovation and equipping of two existing buildings
located at 2502 and 2520 Melrose Avenue, N. W., in the City of Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37818-070207) A RESOLUTION approving a financing by the Industrial
Development Authority of Botetourt County, Virginia, for the benefit of Goodwill
Industries of the Valleys, Inc., to the extent required by Section 147(f) of the I
Internal Revenue Code of 1986, as amended.
(For full text of resolution, see Resolution Book No. 71, page 470.)
Council Member Dowe moved the adoption of Resolution No. 37818-
070207. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e uunun_un_u_oon__uuun_u_nnu_uunnoo__unununnuu_n______n_u_uunnu_u__u 5 .
NAYS: Non e unuoo____uuun_u_uunn n_u______uun_n_nnnoo____u_unn_u_uunn___O .
(Mayor Harris and Council Member Fitzpatrick were absent.)
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395
DOWNTOWN ROANOKE-PARKING GARAGES: Council Members Sherman P.
Lea and Brian J. Wishneff submitted a joint communication requesting
discussion by the Council regarding valet parking in downtown Roanoke, and
that monies collected from parking fines in downtown Roanoke be transferred
to the Parking Fund. Council Member Lea requested that the Council consider
moving $460,000.00 received from parking fines to the Parking Fund.
Dr. M. Rupert Cutler, 204 S. Jefferson Street, Unit 4, appeared before the
Council and spoke about the parking issue in downtown Roanoke, and shared
his insight with regard to valet parking. He stated that a more practical
approach to downtown parking may be for the City to contract with Valley
Metro or RADAR to run free shuttle buses on a continual loop through
downtown to several parking lots and garages every evening so that the waiting
period for a parking shuttle bus is no more than five minutes. He added that
once the shuttle has been place for a period of time and is being well-used, the
next logical step would be to extend the route of the shuttle buses down
Jefferson Street to Roanoke Memorial Hospital and the South Jefferson
redevelopment district, including the new hotel which will be constructed on
Reserve Avenue.
In closing, Dr. Cutler urged the Council, with the help of the business
community, to provide shuttle bus service between downtown restaurants,
shops and museums and parking facilities, instead of pursuing valet parking,
and to build an amphitheater of flood-proof design near the Roanoke River,
with frequent shuttle bus service provided between it downtown, and the
various parking structures and lots already in existence.
(See copy of written remarks on file in the City Clerk's Office.)
Dr. Thomas L. McKeon, Chairman of the Board, Downtown Roanoke, Inc.,
appeared before the Council and spoke with regard to the parking issues in
downtown Roanoke. He pointed out that the downtown parking fee increas.es
and additional fees for nights, week-ends and events were issues of great
importance to merchants, farmers, craftsman, artists, restaurateurs, who have
chosen to make their living downtown in competition with malls and shopping
centers, chains and big box stores and to their customers; and parking fees
negatively impact shopping, dining and events. He provided the City Clerk with
a copy of a parking survey executed by Downtown Roanoke, Inc., citing 1,518
citizens completed the seven question survey.
396
In closing, he acknowledged that Downtown Roanoke, Inc. supports the I
proposal to eliminate the current fee incre-ase plan for the entire current fiscal
year; and he encouraged the City to include other stakeholders and citizens in
the process of exploring alternatives.
(See copy of written remarks and Parking Survey on file in the City Clerk's
Office.)
Jim Fields, 17 Ridgecrest Road, Hardy, Virginia, appeared before Council
in support of Council Members Lea and Wish neff's suggestion to resolving the
parking issues.
Vice-Mayor Trinkle called attention to the fact that the Council had
instructed the City Manager at a previous Council meeting to look at alternative
sourc)es to raise parking revenues, to keep the parking fund revenue neutral,
and to keep the free nights and weekend parking downtown. He suggested
that Council Members forward any alternatives to the City Manager so that she
may research them prior to the first Council meeting in September.
Council Member Mason asked that the City Manager explain the
operation of the City's Parking Fund and the use of funds collected from
parking fines; whereupon, the City Manager stated that any transfer of money I
into the Parking Fund should be done during the budget cycle, and that the
Council would need to identify an offsetting expense or reduction if funds were
transferred. She reminded the Council that two public meetings were
scheduled to be held on July 31, 2007, to receive citizen input regarding
alternative solutions to the parking fee increases, and she assured the Council
that the alternatives suggested by Council Members Lea and Wishneff would be
taken into consideration. She also stated that a recommendation regarding the
issue would be submitted to the Council at its regular meeting on August 20,
2007.
REPORTS OF OFFICERS:
CITY MANAGER:
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397
CITY MANAGER-PLANNING-BUILDING-ECONOMIC DEVELOPMENT: The City
Manager announced that the City is making the following staff and
departmental organizational changes:
R. Brian Townsend will become Assistant City Manager for
Community Development, effective July 3, a position he has held in
an "acting" capacity since November 6, 2006. In his new position,
Mr. Townsend will continue to oversee several departments within
the City, including Planning, Building and Development, Parks and
Recreation, Human Services, Police, Libraries, Neighborhood
Services, and Management and Budget.
Effective July 30, Thomas Carr has been hired as Director of the
Department of Planning, Building and Development. Mr. Carr
comes to the City after serving the City of Hickory, North Carolina,
as Assistant City Manager for eight years, and as Planning Director
for 20 years. His departmental responsibilities will also include the
housing element from the Department of Housing and
Neighborhood Services. -
Economic Development, formerly a part of the Department of
Planning, Building and Development, will be headed by Brian
Brown, Economic Development Administrator, and will report
directly to the City Manager.
The City Manager stated that a national search would be conducted to fill
the vacant position for the Director of Neighborhood Services, which would
continue to have as its primary mission the improvement of the City's
neighborhoods through code enforcement and other innovative programs.
BRIEFINGS:
CITY MARKET-ACTS OF ACKNOWLEDGEMENT: R. Brian Townsend, Acting
Assistant City Manager, announced that the City of Roanoke had received the
Honor Award for Excellence in Urban Design In the design of the City Market
Study from the American Institute of Architects, Blue Ridge Chapter on May 24,
2007.
398
ITEMS RECOMMENDED FOR ACTION:
I
GRANT-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of grant funds from the State
Department of Rehabilitative Services on behalf of the Fifth District Disability
Services Board for the Foundation for Rehabilitation Equipment and Endowment;
and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37819-070207) A RESOLUTION accepting the Foundation for
Rehabilitation Equipment and Endowment ("FREE") grant made to the City from
the State Department of Rehabilitative Services, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 472.)
Council Member Dowe moved the adoption of Resolution No. 37819-
070207. The motion was seconded by Council Member Lea and adopted by the I
following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e n_nn_nn n_nu___~_n_nnnnnnn__n_nnnnn__n________n n_nnnn _nnn___UUnnnnn_ 5 .
NAYS: Non e n_n_nnn_n_nnnn__n_nnnnuu______nnnnnnnn___n_n_____nnn__nn-0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
Council Member Dowe offered the following budget ordinance:
,
(#37820-070207) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Rehabilitative Services to expand
access to assistive technology, amending and reordaining certain sections of
the 2007-2008 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 473.)
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399
Council Member Mason moved the adoption of Budget Ordinance No.
37820-070207. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e nn____un__nnn_n_nnn_unnnnnn_n______n_n_n_n_u____nn_n_n_______u_nnnn_U__ - 5 .
NAYS: Non e _n___~_____n_n_nn_n_______ n_n nnnn______nnnnn__n_______nnn_n_____n_O .
(Mayor Harris and Council Member Fitzpatrick were absent.)
BRIDGES: The City Manager submitted a written communication
recommending authorization to execute a contract with Lanford Brothers, Inc.,
for additional work in connection with the Main Street (Wasena) Bridge
Rehabilitation project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37821-070207) An ORDINANCE authorizing the City Manager's
issuance and execution of additional Change Orders to the City's contract with
Lanford Brothers Company, Incorporated, for additional work for the Main
Street (Wasena) Bridge Rehabilitation Project; and dispensing with the second
reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 474.)
Council Member Mason moved the adoption of Ordinance No. 37821-
070207. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e ___________________nnnn_n_n_n_nnn__n_nn nnn_U_______nnn_n__nnnnnnn__nnn__n_ 5 .
NAYS: Non e_nn_nnnnn_n_nnn__nnn_nnnn__n___n____________u_n___n_n_nnnnn-O.
(Mayor Harris and Council Member Fitzpatrick were absent.)
400
ROANOKE VALLEY CONVENTION AND VISITORS BUREAU-TOURISM: The
City Manager submitted a written communication recommending authorization I
to execute an agreement with the Roanoke Valley Convention and Visitors
Bureau for the purpose of marketing the Roanoke Valley as a regional
destination for convention and destination tourism.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37822-070207) A RESOLUTION authorizing an agreement with the
Roanoke Valley Convention and Visitors Bureau for the purpose of increasing
tourism in the Roanoke Valley.
(For full text of resolution, see Resolution Book No. 71, page 475.)
Council Member Mason moved the adoption of Resolution No. 37822-
070207. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e _n_nnnn_______ nnnnnn__nn_n______nnnnn_n_n___nn_nn_nnn_n_____nnnn__nn00- 5 .
NAYS: Non e nn_U_nnnnnnnn n_____U__nn_n_n__ ______u____ nn__n______________nn_n_O.
I
(Mayor Harris and Council Member Fitzpatrick were absent.)
STREETS AND ALLEYS: The City Manager submitted a written
communication recommending an amendment and reordainment of Ordinance
No. 30725-' 02191, permanently vac'ating, discontinuing and closing a certain
10-foot alley commencing from Williamson Road and terminating at the
property of Lady Bird Apparel, Inc., abutting the Roy L. Webber Expressway.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37823-070207) AN ORDINANCE amending and reordaining Ordinance
No. 30725-102191; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 476.)
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Council Member Dowe moved the adoption of Ordinance No. 37823-
070207. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e nnnn__ n_ nnn_n_nnn n_____n_n_nnnnnn__n___n_n___n_n_nnn____________nn_n_n_n 5 .
NAYS: Non e nnnn_n_n _oo___nnnnnn_nn____ ____nn__n_n_nnnn___n______oo__n_n__nO.
(Mayor Harris and Council Member Fitzpatrick were absent.)
BUDGET-ROANOKE ARTS COMMISSION: The City Manager submitted a
written communication recommending approval of the Public Art Action Plan for
fiscal year 2007-08.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37824-070207) A RESOLUTION approving a Public Art Action Plan for
Fiscal Year 2007- 2008.
...
(For full text of resolution, see Resolution Book No. 71, page 477.)
Council Member Dowe moved the adoption of Resolution No. 37824-
070207. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e oo_____________n____n__nnn__nnnnnn_____u______oo____oo_____________________n_n___nnn_nn 5 .
NAYS: Non e __uuu______oo________________nn_nnnnnnnnnUn__n____n___n___n_---------0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
Council Member Dowe offered the following budget ordinance:
(#37825-070207) AN ORDINANCE to transfer funding from the Capital
Projects Fund to various new Public Art Projects, amending and reordaining
certain sections of the 2007-2008 Capital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 478.)
402
Council Member Dowe moved the adoption of Budget Ordinance No. I
37825-070207. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e __nn nn_n_nn_nnnn_n__n_n____U_n_n_nnn_n_n______n_nn n_n_n________n_nn______ 5 .
NAYS: Non e nn_n_nnnu__nnnnnnn___nn_____n_nnnnnn_n_u_____nn_n_nnnnn-0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
GRANTS-BUDGET-TREES: The City Manager submitted a written
communication recommending acceptance of the Urban and Community
Forestry Grant from the Virginia Department of Forestry; and appropriation of
funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37826-070207) A RESOLUTION authorizing the acceptance of an Urban
and Community Forest Grant to fund a part-time Urban Forestry Planner to
work with the City's Urban Forester on storm damage assessment protocol
and related urban forestry activities; and authorizing the execution of the
necessary documents, upon certain terms and conditions.
I
(For full text of resolution, see Resolution Book No. 71, page 479.)
Council Member Mason moved the adoption of Resolution No. 37826-
070207. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k Ie n_n_nn n_n______________________________________~--------__-------u-----n-nn-n-nnn______n - 5 .
NAYS: Non e nn__________________________u_______nnnnnn__nnnn_n__nnnnnnnn_n----0.
(Mayor Harris and Council Member Fitzpatrick were absent.)
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Council Member Mason offered the following budget ordinance:
(#37827-070207) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grant,
amending and reordaining certain sections of the 2007-2008 General and
Grant Funds Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 480.)
Council Member Mason moved the adoption of Budget Ordinance No.
37827-070207. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e n__n_n_n___uu_________n_n_nn_nn nnnn_____uu________n_~n____nn_nn nnn _n_n_~-n 5 .
NAYS: Non e _nn___n__nnnnnnnnn_n______n______n__n__n____nnn_n_n_nnnn_--00000.
(Mayor Harris and Council Member Fitzpatrick were absent.)
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the Financial
Report for the month of May 2007.
(For full text, see Financial Report on file in the City Clerk's Office.)
,
The Director of Finance commented on revenue and expenditure trends
for the first eleven months of the fiscal year.
Without objection by the Council, the Vice-Mayor advised that the
Financial Report for the month of May 2007 would be received and filed.
REPORTS OF COMMITTEES:
SCHOOLS-GRANTS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for 2007-08 grant programs.
The Director of Finance submitted a written report recommending that
the Council concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
404
Council Member Mason offered the following budget ordinance:
(#37828-070207) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal governments as well as from fees to support
various school grants and programs, amending and reordaining certain
sections of the 2007-2008 School Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
I
(For full text of ordinance, see Ordinance Book No. 71, page 481.)
Council Member Mason moved the adoption of Budget Ordinance No.
37828-070207. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Lea, Mason, Wishneff, Dowe and Vice-Mayor
T ri n k I e ________nn_nnnn_n_nnnnn______u___nnn n__nnnoooo____UUUoo_oonoooooonoo______u___ 5 .
NAYS: Non e _oo_noo_____________n_noooonnoo_oo_oo___u___U_oonnnoon_oo__________U__oo00---0
UNFINISHED BUSINESS: NONE.
I
(Mayor Harris and Council Member Fitzpatrick were absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL:
COUNTRYSIDE GOLF COURSE: In response to Council Member Lea's
inquired about the status of his request regarding the renaming of the
Countryside Golf Course in honor of the late Roy Stanley Miller; whereupon, the
City Attorney referred to correspondence under date of June 21, 2007,
addressed to the Council, in which he outlined the procedure to be followed by
Council in naming a City facility (speCifically, naming the golf course at
Countryside after Roy Stanley Miller, a deceased popular broadcaster in the
City, noting that the Council could act on its own in adopting a resolution to
rename the golf course at Countryside. He added that the Council had also
instructed the City Clerk to forward the request, along with a request of Council I
Member Fitzpatrick regarding the naming of the Special Events~Center after the
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Honorable Linwood Holton and the late Honorable Elbert Lee Trinkle, former
Virginia Governors of Roanoke, to the City Planning Commission for review and
response to the Council. Mr. Hackworth stated that upon receipt of the
Planning Commission's recommendation, the Council may wish to consider the
renaming of the Golf Course. The Acting Assistant City Manager for
Community Development added that both requests would be heard by the City
Planning Commission on Thursday, July 19, 2007, at 1 :30 p.m., in the Council
Chamber.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
ROANOKE ARTS COMMISSION: The Vice-Mayor advised that there is a
vacancy on the Roanoke Arts Commission created by the expiration of the term
of office of Terri R. Jones on June 30, 2007; whereupon, he called for
nominations to fill the vacancy.
The name of Terri R. Jones was placed in nomination.
There. being no further nominations, Ms. Jones was reappointed as a
member of the Roanoke Arts Commission for a term ending June 30, 2010,. by
the following vote:
FOR MS. JONES: Council Members Lea, Mason, Wishneff, Dowe and Vice-
Mayo r Tri n kl e______n__uuunnu___nun_n_n_nun_n_____u__.:__u__u__n_nunununnun_n_u 5.
(Mayor Harris and Council Member Fitzpatrick were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Vice-Mayor advised that Council sets this time as a priority for
citizens to be heard and matters requiring referral to the City Manager will be
referred immediately for response, recommendation or report to Council.
CARVINS COVE-ClTY-OWNED PROPERTY-EASEMENTS: Ms. Amanda Davis,
1998 Cahas Mountain Road, Boones Mill, appeared before the Council and once
again spoke concerning a right-of-way easement to her deceased father's
property that adjoins City-owned property. She again requested that the
Council waive the conditions pertaining to the right-of-way on the City-owned
property in order for the adjoining property owner to agree to an easement
across his property so that there could be accessibility to the land-locked
property.
406
For clarification purposes, the City Attorney advised that Ms. Davis I
appeared before the Council at its meeting on December 4, 2006, and
essentially requested an easement across City-owned property, which is part of
the Carvins Cove Reservoir protection area, in order to access a land-locked
parcel of land that she owns; however after conferring with the City Manager,
City Engineer and the Director of Parks and Recreation, he responded in a letter
to Ms. Davis under date of December 7 noting that it would be necessary to
place certain restrictions on the easement to her property, which restrictions
would have to apply to Mr. Wimmer's property as well because the access may
present an opportunity for development on his property and the City's
watershed; and therefore, if Mr. Wimmer wish to have access across City-owned
property, he must agree to the same restrictions on development of his
property. Mr. Hackworth stated that the City believes granting a right-of-way
across City property, the watershed would allow unfettered development which
would be contrary to the whole purpose of the City holding the land.
Based on. the City Attorney's comments, Vice-Mayor Trinkle advised that
the matter be taken under advisement, and suggested that Ms. Davis forward
any information addressed to the Council Members to the City Clerk's office for
distribution.
At this point, Council Member Dowe left the meeting (3:20 p.m.).
I
HISTORIC PRESERVATION-OLIVER WHITE HILL FOUNDATION: Ms. Helen
Davis, 35 Patton Avenue, N. E., appeared before the Council to question the
comments made by the City Manager at the Oliver White Hill 100th Birthday
Celebration held in Richmond, Virginia, regarding a donation to the Oliver Hill
Foundation towards the purchase of Mr. Hill's childhood home on Gilmer
Avenue. Ms. Davis questioned the statement since the Council minutes dated
September 20, 2004, referenced an amendment to Ordinance No. 36866-
092004 offered by Council Wishneff and seconded by Council Member Lea to
deduct $50,000.00 from the Municipal North Renovation project to be applied
toward purchase of the Oliver Hill House was lost by a 2-5 vote. Based upon the
information, she asked for written clarification as to whether or not there was
ever a vote taken by the Council to appropriate funds to purchase the home or
make a contribution to the Oliver Hill Foundation towards the purchase.
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Vice-Mayor Trinkle instructed the City Clerk to research the record and
respond to Ms. Davis.
In response to Ms. Davis' remarks, the City Manager stated that the.
Council had not taken any official action to allocate funds relating to the
preservation of the Oliver White Hill home located on Gilmer Avenue. She
further stated that the City has a standing policy which states that funding
should be predicated on a matching funds program similar to the Dumas
Center, the Grandin Theatre, and Mill Mountain Theatre whereby the City
contributed funds, and at such time as the Oliver White Hill Foundation was
able to raise the required funding as well as submit a viable plan for the use of
the building, the City would at that time make the funds available.
Ms. Burcham indicated that a formal request, in writing, had been
received from Mr. Clarence M. Dunnaville, Jr., earlier in the Spring of 2007
acknowledging that the Foundation had met said conditions; and based on the
- Council's prior commitment to make the funds available, the funds were taken
from the City Manager's Contingency funds, adding that no formal action by the
Council was necessary; however, the Council was notified that specified
conditions as required by the Foundation had been met. She pointed out that
official correspondence was sent to Mr. Dunnaville advising of the City's
intentions (see communication under date of June 29, 2007 on file in the City
Clerk's Office.)
AMPHITHEATER: Ms. Jackie Logan, 3623 Peakwood Drive, S.W., appeared
before the Council and spoke in opposition of having an amphitheater in
Elmwood Park because of the disruption and enjoyment of festivals and green
space; however, she expressed support of a first class amphitheater on the
river.
COMPLAINTS-POLICE DEPARTMENT: Mr. Shaheed Omar, 1219 Loudon
Avenue, N. W., appeared before the Council and voiced his concern with regard
to excessive force used by the City police. He called attention to a previous
request that the matter be placed on Council's regular agenda for discussion
rather than a citizen being allotted time on the agenda to speak on the matter.
He pointed out that several letters were sent asking the Council to hold
meetings in the different quadrants of the City in order to allow citizens to
speak on the issues, and also asking the Council to discuss the duties of the
Complaint Review Committee. He added that he would prefer a response in
writing addressing all issues of concern.
Council Member Lea asked that the makeup of the Review Committee be
studied.
408
In response to the request, the City Manager advised she would ask the
Chief of Police to brief the Council at its meeting on August 6, 2007 at I
9:00 a.m.
-
Council Member Lea also requested that a list of the members serving on
the Disciplinary Review Committee be forwarded to the Council.
Ms. Burcham pointed out that the Disciplinary Review Committee
members are individuals that have graduated from the Citizen Police Academy,
. and the membership is based upon availability, which may not be the same
people at all times.
Following discussion, it was the consensus of the Council that a briefing
regarding the Disciplinary Review Committee and its process be presented by
the Chief of Police at the 9:00 a.m. Work Session on Monday, August 6, and
information pertaining to the Committee be given to the Council around the
time that the briefing is scheduled.
AMPHITHEATER: Jim Fields, 17 Ridgecrest Road, Hardy, Virginia,
appeared before the Council and spoke concerning the amphitheater being
located at the former Victory Stadium site.
-
CITY MANAGER COMMENTS:
I
CELEBRATIONS: The City Manager announced that the City hosted the
Miss Virginia Pageant on Saturday, June 30 at the Roanoke, Civic Center
Performing for the Arts; and she attended the Sassy Red Hatters Parade and
Luncheon on Saturday, June 30. She added that she was ajudge at the Star City
Motor Madness event.
There being no further business, the Vice-Mayor declared the Council
meeting adjourned at 3:45 p.m.
APPROVED
ATTEST:
~~~~
City Clerk
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ROANOKE CITY COUNCIL-REGULAR SESSION
July 16, 2007
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
July 16, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal Building,
21 5 Church Avenue, S. W., City of Roanoke, with Mayor C. Nelson Harris
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reaular Meetings, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37817-070207,
adopted by the Council on Monday, July 2, 2007.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr., Alfred T. Dowe, Jr.,
Gwendolyn W. Mason, Brian J. Wishneff (arrived late) and Mayor C. Nelson
Hatrris------------------------------------------------------------------------------------------------------------5.
ABSENT: Vice-Mayor David B. Trinkle and Council Member Sherman P.
Le a ---- - - nn _n n - - n - - -- - - -- - -- -- - - __ - - n __ - - - - - - - - - n n n - - n nn n - - n -- - - -- -- - -- u - - -- - - -- -- - - -- -- -- - - -- - --- - 2 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Beverly T. Fitzpattrick, Jr.
The Pledge of Allegiatnce to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-PERSONNEL: The Matyor recognized the
following students who participated in the City's 2007 Summer Intern Program:
Bill Carson - Third Yeatr Student, University of Virginia, majoring in
Systems Engineering and Economics
410
Anthony Covington - Second Year Law Student, West Virginia
University College of Law
Magee Dorsey, Sophomore, James Madison University, majoring in
Communications, concentration in Public Relations, minor in
English
June Harmon - Senior, Virginia Tech, double major in Sociology and
Political Science, concentration in Legal Studies, Crime and
Deviance, minor in Psychology
Ashley Heavner - Graduate, University of Virginia, degree in
Psychology
Kimberly Henry - Sophomore, Christopher Newport University,
double major in Accounting and Finance, minor in Spanish
Language
Christina Sawyer - Graduate, Bridgewater College, degree in
Business and Marketing
Sloane Simmons - Graduate, Old Dominion University, degree in
Human Services Counseling, minor in Psychology
Zachary Trout, Senior, Wake Forest University
On behalf of the Council, the Mayor commended the above-named
students for participating in the City's Summer Intern Program and presented
each student with a Certificate of Appreciation and a small token of
appreciation.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members' of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. He called attention to two requests for closed
session.
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MINUTES: Minutes of the regular meetings of Council held on Monday,
Monday, March 5, 2007; Monday, March 19, 2007, recessed to Saturday,
March 31, 1007; and Monday, April 2, 2007, were before Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris--~---------------------------------------------------------------------------------------------------------5.
NAYS: Non e ____nn____nnnnn_nn___oo__n___oo_n_n__oo_n_n__oo__nnoo___ nn_oo___n_n__O .
(Vice-Mayor Trinkle and Council Member Lea were absent.)
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r ri s --- - - nn - - -- - - 00 -- - - - - - -- u_ - 00 -- - - 00 -- - - - - - - - 00 - --- -- - - n n -- 00 -_ - - 00 - 00 - -_ - __ 00 - - -~ -- - - n - - 00 -- ---- n - - - - 5 .
NAYS: Non e n_____oo_n__n___oo_____n_n_n__nn_n_oo__n_nnn___n____________n_n_____oo_nO.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
412
CITY COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor
C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss I
the Citizen of the Year, pursuant to Section 2.2-3711 (A)(l 0), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H arri s ___n____n__nn_______n__n____nnn_____n______n__ __n____n______n_________n____nun____n__ ---- 5 .
NAYS: Non e nn____n nn__n _nnn_n_______nnn____n__nn____nnnnn_u__nnn___u__n__O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
COMMITTEES-ZONING: A communication from Joe Miller, Chair, Board of
Zoning Appeals, transmitting the Annual Report for the period July 1, 2006 -
June 30, 2007, was before the Council.
(For full text, see Annual Report on file in the City Clerk's Office.)
I
Council Member Mason moved that the communication be received and
filed. The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a rr i s - -- - - - - - - 00 -- 00 n - - -- - -- - - - - 00 n - _n -- -- - - 00 - -- n - - __ u - __ - 00 n_ - __ _- - --- 00 - - - - -- - -- -- - -- - 00 00 n - - -- -- - - 00 - - 5 .
NAYS: Non e nn__n________n_nn____________n_n___________nn~_________n_n__n___u---00-00000.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
COM M ITTEES-HOUSI NG/ AUTHORITY-PERSON N EL DEPARTM ENT-ROANOKE
ARTS COMMISSION-ROANOKE NEIGHBORHOOD PARTNERSHIP/ADVOCATES-
LIBRARIES-SCHOOLS: Reports of qualification of the following persons were
before the Council:
Christy L. Cooper as a member of the Fair Housing Board, for a
term ending March 31, 2010;
William C. Holland as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2010;
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413
Kristi Pedelty as a member of the Roanoke Arts Commission, for a
term ending June 30, 2010;
Brian G. Gibson as a member of the Roanoke Neighborhood
Advocates, for a term ending June 30, 2010;
Owen C. Shultz as a member of the Roanoke Public Library Board,
for a term ending June 30, 2010; and
William M. Hackworth as a City representative to the Virginia
Western Community College, Board of Directors, for a term ending
June 30, 2011.
Council Member Mason moved that the reports of qualification be
received and filed. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r ri s - - - -- - - n - - n_ - -- - - n - 00 00 - - -- -- - 00 - 00 00 - - -- - 00 - 00 - -- -- -- ~- 00 n -- - - -- - - - - 00 - - - - - u -- - - 00 00 - - - - n - - 00 - -00 00 -- 5 .
NAYS: Non eunuu______nnu__u___u_n n_____oonoooo______oooooo_________oooonoo______nnoo_O.
I (Vice-Mayor Trinkle and Council Member lea were absent.)
CITY COUNCIL: Council Member Brian J. Wishneff submitted a written
communication requesting that Council convene in a Closed Meeting to discuss
the performance of a Council-Appointed Officer, pursuant to Section
2.23711 (A)(l), Code of Virginia (1950), as amended.
I
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of
Council Member Wishneff to convene in Closed Meeting as abovedescribed.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H ar r i s -00 - - 00 - - 00 n 00 --- - -- - 00 00 - - 00 n -- - - u - -- - -- - 00 n - - 00 - - __ - n_ - - 00 n - - 00 - - - - - __ - - - - __ - - - - 00 00 - u - __ - - __ - - 00 00 5 .
NAYS: Non e __oo_____oo_nnoonnoon____oooo_oonoooon________oooooonnoo_oounn__oon__0000---0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
414
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS: Briefing on the Mill Mountain Incline Update was presented
following the 2:00 p.m. session of the Council. (See pages 424 and 429.)
ITEMS RECOMMENDED FOR ACTION:
CITY EMPLOYEES-CITY MANAGER: The City Manager submitted a written
communication recommending concurrence in the appointment of 'R. Brian
Townsend as the Assistant City Manager for Community Development, effective
July 3, 2007.
(See communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37829-071607) A RESOLUTION confirming the City Manager's
appointment of R. Brian Townsend as Assistant City Manager for Community
Development.
(For full text of resolution, see Resolution Book No. 71, page 490.)
Council Member Mason moved the adoption of Resolution No. 37829-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r ri s -- - -- -- -- - -- - -- -- n - - - - - - - -- - -- - -- - - -- - - - - n - -- n - - -- -- -- - - - - -- - --- -- -- -- - - - -- - -- - -- -- n_ - -- - - - - -- -- -- - - - - - - 5 .
NAYS: Non e ______________n_u_________nn___n__________________uu_______n____________________-0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
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415
HUMAN SERVICES: The City Manager submitted a written communication
recommending acceptance of a $426,572.00 Subaward from the Virginia
Department of Social Services; and execution of a Memorandum of
Understanding between the Virginia Department of Social Services and the City
of Roanoke, in connection with Virginia Institute for Social Service Training
Activities (VISST A).
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37830-071607) A RESOLUTION authorizing the acceptance of a grant,
in the amount of $426,572.00, from the Virginia Department of Social Services
("VDSS") and authorizing the City Manager to execute a grant agreement with
VDSS for such funds for local supervision and operation of the Virginia Institute
for Social Service Training Activities ("VISSTA") Piedmont Area Training Center,
upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 491.)
Council Member Mason moved the adoption of Resolution No. 37830-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e __uu__nnuuU____nunun_unuuU________nn__uuu_un________un_unu--0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
YOUTH-GRANT-BUDGET: The City Manager submitted a written
communication recommending acceptance of a Juvenile Justice and Delinquency
Prevention - Across Ages Program Grant from the Department of Criminal
Justice Services; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
416
Council Member Mason offered the following resolution:
I
(#37831-071607) A RESOLUTION accepting the Juvenile Justice
Delinquency Prevention Grant made to the City in collaboration with Family
Services of the Roanoke Valley, from the Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 71, page 492.)
Council Member Mason moved the adoption of Resolution No. 37831-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff and Mayor
HaLrris---------------------------------~-------------------------------------------------------------------------4.
NAYS: Non e _n_noo____l___n_oo_oooon__oo____oooo_nn__oo______n__oonn_oo_____oooo_0000-00----0.
(Inasmuch as Council Member Dowe serves as a member of Virginia Criminal
Justices Services Board, he abstained from voting.) (Vice-Mayor Trinkle and
Council Member Lea were absent.)
Council Member Mason offered the following budget ordinance:
I
(#37832) AN ORDINANCE to appropriaLte funding from the Federal
government through the Commonwealth of Virginia for the Juvenile Justice and
Delinquency Across Ages Program, amending and reordaining certain sections
of the 2007-2008 Grant Fund Appropriations.
Council Member Malson moved the aLdoption of Budget Ordinance No.
37832-071607. The motion was seconded by Council Member Fitzpatrick and
, adopted on first reading by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, and Mayor
HaLrris------------------------------------------------------------------------------------------------------------Ll.
NAYS: Non e_n_oonoon________________________n_nnoo__oo_________________oooo__nn_oo_n-------0.
(Inasmuch as Council Member Dowe serves as a member of Virginia Criminal
Justices Services Board, he abstained from voting.) (Vice-Mayor Trinkle and
Council Member Lea were absent.)
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417
CAPITAL IMPROVEMENTS PROGRAM-BUDGET: The City Manager
submitted a written communication recommending appropriation of funds for
various capital projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#37833-071607) AN ORDINANCE to appropriate funding for various
Capital Projects, amending and reordaining certain sections of the 2007-2008
Capital Projects Fund Appropriations and dispensing with the second reading
by'title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 493.)
Council Member Mason moved the adoption of Budget Ordinance No.
37833-071607. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e _____oon_n__oo______oonoon_n____noonoo__U____noooon_______noonoonoo__---00--0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
STATE HIGHWAYS-GRANTS-BUDGET: The City Manager submitted a
written communication recommending appropriation of additional
transportation enhancement grant funds to be provided by the Virginia
Department of Transportation for the O. Winston Link Museum.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the folloWing budget ordinance:
(#37834-071607) AN ORDINANCE to appropriate funding from the
Virginia Department of Transportation for the O. Winston Link Museum Project,
amending and reordaining certain sections of the 2007-2008 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 494.)
418
Council Member Mason moved the adoption of Budget Ordinance No. I
37834-071607. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H arri s u_________u____ _______n__________u_______________________n__u____ __u_u__ __uu______u______________ 5 .
NAYS: Non e ____nun______n_u_u_____u_u_uu___u_nnu______nu__uu____uuu_u_____uu O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
CITY PROPERTY-LIBRARIES-ZONING: The City Manager submitted a written
communication recommending authorization to file an application to rezone
and subdivide a portion of City-owned property to permit expansion and
improvements to the Jackson Park Branch Library.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37835-071607) A RESOLUTION authorizing the filing of a petition to
rezone a portion of 22.56 acres of land located at 1030 Morningside I
Street, S. E., identified by Official Tax No. 4130501, to permit the expansion of
the Jackson Park Branch Library.
(For full text of resolution, see Resolution Book No. 71, page 495.)
Council Member Mason moved the adoption of Resolution No. 37835-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e __unnu______uununu_u____u______nuunuununu___n__u__uuunnn---O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
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419
COMMONWEALTH ATTORNEY-BUDGET-ClTY EMPLOYEES: The City
Manager submitted a written communication recommending authorization for
an additional full-time Commonwealth Attorney 1 position; and appropriation of
funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#37836-071607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia and transfer funding from Pay Raise Contingency for
the new Commonwealth Attorney position, amending and reordaining certain
sections of the 2007-2008 General Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 496.)
Council Member Mason moved the adoption of Budget Ordinance No.
37836-071607. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a rri s - - - -- - - 00 - -00 00 - - -- n - noo 00 - - __ - - 00 - - 00 n - - - - - __ __ - - __ -_ - - 00 - - 00 __ __ __ __ n - n - -00 __ n__ uu 00 - - 00 - -00 n__ - - 5 .
NAYS: Non e n__UU______oon__ooU______oon_oo___u___oon__oooon___U___oonoon_n___n----nooO.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
Council Member Fitzpatrick offered the following resolution:
(#37837-071607) A RESOLUTION authorizing the addition of one new,
full-time, permanent position for the Roanoke Commonwealth Attorney's Office.
(For full text of resolution, see Resolution Book No. 71, page 497.)
420
Council Member Fitzpatrick moved the adoption of Resolution No.3 783 7- I
071607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e ___n_n__________n nnn______nn_nn _n_n__n::.__________n___________n n---------O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
PLANNING-ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION: The
City Manager submitted a written communication recommending authorizCltion
to execute a contract with the Fifth Planning District Commission Disability
Services Board to continue providing local administrative staff support; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37838-071607) A RESOLUTION retroactively authorizing the City I
Manager, or her designee, to execute a Memorandum of Understanding with
the State Department of Rehabilitative Services to accept a grant, in the Clmount
of $14,800.00, to provide continuing local administrative staff support for the
Fifth Planning District Commission Disability Services Board ("DSB"), and
retroactively authorizing the City Manager, or her designee, to execute a
contract with Roslyn Kingery to provide for such DSB administrative staff
support, upon certain terms Clnd conditions.
(For full text of resolution, see Resolution Book No. 71, page 498.)
Council Member Mason moved the Cldoption of Resolution No. 37838-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
HClrris------------------------------------------------------------------------------------------------------------5~
NAYS: Non e _n____u___________n__________ _____u__uuu_u_uunu_u____ n______nn___________ O.
(Vice-MClyor Trinkle and Council Member Lea were absent.)
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421
Council Member Mason offered the following budget ordinance:
(#37839-071607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Fifth District Disability Services Board Grant,
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 499.)
Council Member Mason moved the adoption of Budget Ordinance No.
37839-071607. The motion was seconded by Council Member Fitzpatrick and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris----------------------------~-------------------------------------------------------------------------------5.
NAYS: No n e__oooon__nnoonnoon_____n_u___noo___oo_nnnnn__n_n_n_noo________-----00000.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
CITY MARKET-PARKING GARAGES: The City Manager submitted a written
communication recommending authorization to execute an amendment to the
contract with Walter Robbs Callahan & Pierce, Architects, PA, for additional
professional services, in connection with the facade design and facility
expansion of the Market Garage.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the folloWing resolution:
(#37840-071607) A RESOLUTION authorizing the City Manager's issuance
and execution of additional Amendments to the City's contract with Walter,
Robbs, Callahan & Pierce-Architects, Inc. P.A., d/b/a Walter, Robbs, Callahan &
Pierce-Architects, P.A, for additional professional services for the facade design
and facility expansion of the Market Garage.
(For full text of resolution, see Resolution Book No. 71, page 500.)
422
Council Member Dowe moved the adoption of Resolution No. 37840- 1
071607. The motion was seconded by Council Member Mason.
In response to an inquiry of Council Member Wishneff with regard to
awarding the contract for the additional services to the design firm, instead of
allowing local architectural/engineering firms an opportunity to submit a bid;
the City Manager remarked that Walter, Robbs, Callahan & Pierce-Architects
were the consultants that briefed the Council at its July 2 meeting regarding the
facade design and facility expansion and were familiar with the project, and if
the project was put out to bid, another firm would have to start over since it
would not be familiar with the project. She ,added that WRCP had not been
authorized to do any additional work beyond the design services previously
approved by the Council.
There being no further questions and/or comments by the Council
Member and adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a rri s - - - 00 - - - - -- -- --- - -- - -- -- - - -- 00 -- - 00 - -- - - - -- - - - - - - -- - - - - - - 00 - - 00 - - - - -- U 00 - - - 00 - - - 00 - -- -- -- -- 00 -- 00 n n - - - - - - 5 .
NAYS: No n e_____u__u__u_nn_u_u__u____u_un_u_uunnu_______uuuunnnn____-00-00-0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
1
CELEBRATIONS-SPECIAL EVENTS: The City Manager submitted a written
communication recommending authorization to execute Amendment No. 3 to
the contract with EventZone to provide for a 60-day extension, commencing
July 1, 2007, and ending August 31, 2007.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolutio"n:
(#37841-071607) AN ORDINANCE authorizing the proper City officials to
extend the Agreement between the City and eventzone.org ("EventZone"), a
non-profit corporation organized under Section 501 (c) of the United States
Internal Revenue Code, pertaining to the conducting of special events and
festivals by EventZone in the City of Roanoke, and dispensing with the second
reading of this ordinance by title.
(For full text of resolution, see Resolution Book No. 71, page 501.)
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423
Council Member Mason moved the adoption of Resolution No. 37841-
071607. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris-----------------------------------------------~------------------------------------------------------------5.
NAYS: Non e u__n_nun_____nnu__nuuUUu_uun________nn__nu______n_nun_____--00000.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a report
requesting a transfer of $750,000.00 from the Fiscal Year 2007-2008 Debt
Service Reserve, and appropriation of funds to provide for a portion of the cost
of construction for the new William Fleming High School project; and the
Director of Finance also submitted a report recommending that the Council
concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following budget ordinance:
(#37842-071607) AN ORDINANCE to transfer funding from the debt
service contingency for the William Fleming High School project, amending and
reordaining certain sections of the 2007-2008 School and School Capital
Projects Funds Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 502.)
Council Member Fitzpatrick moved the adoption of Budget Ordinance No.
37842-071607. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r ri s 00- 0000 00-- n n_ - n 00 - - - 00 - - 00 - -__ 00 - - u -- - __ __ __ -_ __ -_00 n - - n_ - __ nu 00 - - - _ _ __ u__ ____ __ __00 00 n - - n - - 00 00 5 .
NAYS: Non e uuunun__n_uu________________nunn__nunnn____________________u_n_nuuO.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
424
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written I
report requesting for appropriation of funds in support of certain programs;
and the Director of Finance also submitted a report recommending that the
Council concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following budget ordinance:
(#37843-071607) AN ORDINANCE to appropriate funding from the
Commonwealth government, as well as donations, to support various school
grants and programs, amending and reordaining certain sections of the 2007-
2008 School Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 503.)
CoLincil Member Fitzpatrick moved the adoption of Budget Ordinance No.
37843-071607. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r ri s -- - 00 00 - - - - - - -- - - - - - - - - - - - - - -- -- 00 -- - - 00 00 - - - - - - - - - 00 - - - - 00 - -00 -- - - -- - - - - 00 - n - - - 00- 00 -- -- -- - 00 - ----- - 00---- 5 .
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NAYS: Non e oo____noon_oo__oo_n_____oo_oonoo__oo_oo__ ____noooonoo_oooo_______oo_oonn__oo_____O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
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425
CITY MANAGER COMMENTS:
CELEBRATIONS: The City Manager announced that she welcomed ,310
young people to the community for the World Changers project on Saturday,
July 14, 2007, adding that the youth will be repairing 30 homes in the Roanoke
area and this is the fift,h year that World Changers have sent young people to
Roanoke. She also shared that Panera Bread opened a new store at Valley View
Mall, and, as part the ceremony, the Company presented CHIP with a check for
$1,500.00. She noted that representatives from the Rescue Mission were in
attendance at the opening and the organization will be the beneficiary of any
leftover food from the store at the end of each day. She reminded the Council
that the Barnes and Noble store at Valley View Mall will have a special opening
night on Tuesday, July 17, 2007, from 6:00 p.m. - 9:00 p.m., and also stated
that Ukrops reported things were going well for their new Roanoke store.
At 2:35 p.m., the Mayor declared the meeting in recess for a briefing with
regard to the Mill Mountain Incline Update and a closed session in the Council's
Conference Room, Room 451, Noel C. Taylor Municipal Building.
MILL MOUNTAIN INCLINE UPDATE
Jason Thomas, Civil Engineer, distributed a handout in connection with a
Mill Mountain Incline Study and discussed the following three key concepts that
would be the focal point of the presentation:
· Review the old Incline site
· Talk about the types of automated people movers that exist
· Explore a first look at three different Mill Mountain Sites
Mr. Thomas depicted pictures of the Monongahela Incline, Pittsburgh,
Pennsylvania and the Chattanooga Incline, Chattanooga, Tennessee, noting that
the original Mill Mountain Incline property adjoined the area from Roanoke
Memorial Hospital to the top of Mill Mountain; and he reviewed the original
specifications.
426
He explained that the Incline property is still a cleared area visible in the 1
Valley, whereby the old ballast area could be found in what now is a wooded
area that is adjacent to the utility easement; and called attention to the various
types of Automated People Movers (APM), such as:
Funiculars
. Two-car rail system that uses the weight of each car as a counter-balance
Advantaqes
. Matches original design
. Greater carrying capacity
Disadvantages
. More infrastructure
. More land disturbance
. Maximum visual impact from valley
. Requires counter-balanced cars
Inclined Elevator
. Single-car rail system that functions similar to an elevator
Advantages
. Reduced infrastructure compared to funicular
. Not required to counter-balance cars
. Enhanced cross-terrain capability
. Preserve more trees along route
. More concealed than funicular
1
Disadvantaqes
. Reduced carrying capacity
Aerial Tramway
. Cable-supported system that is supported by aerial piers
Advantages
. Greater panoramic views from inside cabin due to increased elevation off
of ground
. Reduced infrastructure compared to track based system
. Most concealed compared to others
1
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427
Disadvantaqes
. Reduced carrying capacity
. Topping/removing more trees would be necessary
The City Manager added that although the car seated 60 passengers in
the 1920s, a smaller car could be used for today's purposes, which would cost
less based on the infrastructure needed to support it.
Mr. Thomas also highlighted the following location and design criteria for
the project: '
Minimize property acquisition
. Low impact development for all features
. Minimal land disturbance
· Maximize tree protection/selective removal.
. "Grasscrete" paved areas for parking
. Harvest timber for use in station houses
. Track system elevated on piers
Minimal visual impact from valley
. Infrastructure with black coatings
Maximize connection to public transportation
. Bus routes
. Greenway Connections
. Vehicle parking
. Proposed trolley route
*Tie into Parks & Recreation Master Plan for Mill Mountain
He called attention to the following options:
OPtion 1: IVY Trail/Old Incline
. Length: 1,022 ft
. Height: 473 ft
. Average Slope: 46 percent
428
Advantages
. All City-owned property
. Use some of the denuded area to minimize tree disturbance
. Top station convenient to Zoo and Discovery Center
. _ Straight alignment
1
Disadvantages
. Length reduced
. Improvements to Ivy Road for vehicular and ADA access
. Not on a proposed streetcar route
OPtion 2: Star Trail/9th Street Bridqe
. Length: 1,578 ft
. Height: 749 ft
. Average Slope: 47 percent
Advantaqes
. All-City owned property
. Base station close to River Greenway and bus route
. Flat area for constructing parking lot across 9th Street Bridge
. Top station at Star and convenient to new restrooms
. Old road bed at base station to reduce grading
. Straight alignment
1
Disadvantaqes
. Structure needed to cross Fishburn Parkway
. View (7)
. Not on a proposed streetcar route
OPtion 3: lefferson Street/Old Incline
. Length: 2,076 ft
. Height: 675 ft
. Average Slope: 33 percent
Advantaqes
. ADA accessible to proposed streetcar route and bus stop
. Relatively level Base station
. Use some of the denuded area to minimize tree disturbance
. Top station close to Zoo and Discovery Center
1
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429
Disadvantages
. Part of alignment on Crystal Spring Reservoir P~operty
. Major utility relocation required
. Alignment change
(See information pertaining to the Mill Mountain Incline Study on file in the City
Clerk's Office.)
Discussion:
Council Member Mason inquired about the status of the Request for
Proposals to improve Mill Mountain, which had been extended until October
2007; whereupon the City Manager advised that the Council's interest in the
improvements on Mill Mountain were included as part of the briefing with
regard to the incline. She further advised that if the Council was to suggest that
additional staff time be spent on the proposed tram, the information would be
conveyed to all interested parties; however, there is no timeline or commitment
at the present time.
Council Member Dowe did not fully understand the concept; whereupon
Council Member Fitzpatrick commented that the goal of the incline is to have
people ride the tram to the top of the mountain to decrease the flow of traffic
up to Mill Mountain; and he is of the opinion that the project is the only way to
get mass numbers of people to visit and enjoy the mountain, without having to
pay for parking as well as make money for the City.
Mayor Harris raised the question as to the means of making Mill
Mountain an asset and conserving its natural beauty and pointed out that the
Mountain is the link between the Parkway and downtown, and he added that
any project to enhance the mountain is recommended.
Council Member Wishneff and Mayor Harris indicated that any statistics
relating to the cost of the project be shared with the Council for its review.
430
Council Member Mason stated that if an inn is built on the Mountain, 1
people would be unable to bring luggage on the incline tram and therefore
would have to drive. She requested vehicular traffic data be provided regarding
the project. Mayor Harris added that he would like information regarding the
number of travelers that utilize the Blue Ridge Parkway.
Following discussion, it was the consensus of the Council that the City
Manager pursue the matter and report back to the Council at a later date.
At 3:40 p.m., the Mayor declared the meeting in recess for closed session
in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 3:48 p.m., the Council meeting reconvened in the City Council
Chamber, with Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Trinkle and Council Member Lea.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Dowe moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion 1
by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member
Mason and adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a r r i s -- - -- n - - - - - - - 00 - 00 -- - 00 00 n - - 00 -- - - 00 - - - - n - 00 - - - -- - 00 - - 00 00 - - - - -- -- -- - - 00 00 - -- -- - --- - - - - 00 n - -.- - - - n -- 00 - - 5 .
NAYS: Non e _u_n_u_u__________nunu_________n_n_un oo________nn_noooooo____oon_oooo_oo_O .
(Vice-Mayor Trinkle and Council Member Lea were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The
Mayor advised that there is a vacancy on the Roanoke Arts Commission created
by the expiration of the term of office of William B. Hopkins, Jr., on June 30,
2007; whereupon, he called for nominations to fill the vacancy.
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The name of Nathan L. Harper was placed in nomination.
There being no further nominations, Mr. Harper was appointed as a
member of the Roanoke Arts Commission for a term ending June 30, 2010, by
the following vote:
FOR MR. HARPER: Council Members Fitzpatrick, Mason, Wishneff, Dowe
an d Mayo r H arri S_n__nn____n____nn_,nn_nn_n_n_n____u____u________n___nn_n_n_nnn_n____ 5.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
OATHS OF OFFICE-COMMITTEES-PARKS & RECREATION: The Mayor
advised that there is a vacancy on the Parks and Recreation Advisory Board
created by the expiration of the term of office of Roger B. Holnback on
March 31, 2007; whereupon, he called for nominations to fill the vacancy.
The name of Tanisha J. Nash was placed in nomination.
There being no further nominations, Ms. Nash was appointed as a
member of the Parks & Recreation Advisory Board for a term ending March 31,
2010, by the following vote:
FOR MS. NASH: Council Members Fitzpatrick, Mason, Wishneff, Dowe and
Mayo r H arri s ___nn_n_n_____uu_u_______n_nnn_n_nn__nnnnn_n___nn_n_n_nn__nnn_n_nn 5 .
(Vice-Mayor Trinkle and Council Member Lea were absent.)
At 3:50 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the City Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
At 7:00 p.m., on Monday, July 16, 2007, the Council meeting reconvened
in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., with Mayor C. Nelson Harris presiding.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr., Gwendolyn W.
Mason, Brian J. Wishneff, Alfred T. Dowe, Jr. and Mayor C. Nelson Harris-----nn5.
ABSENT: Vice-Mayor David B. Trinkle and Council Member Sherman P.
Le a -- - - _n_ 00 - 00 - - 00 00 - - 00 - - - 00 n_ - 00 - - 00 n - - 00 - - __ _ 00 _ _ _ _ 00 n n n _ _ n _ _ 00 n - - __ _ _ _ __ __ __ _ _ u __ _ _ __ n _ _ n _ _ n - - 00 - 2 .
432
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. 1
Hackworth, City Attorney; Jesse A Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, July 16, 2007, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Black Dog Properties, L.L.c., to
permanently vacate, discontinue and close Spottswood Avenue, S. W., from its
intersection with Midvale Avenue, S. W., to its terminus, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, June 29, 2007, and on Friday, July 6, 2007.
1
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that
Council approve the applicant's request and vacate Spottswood Avenue, S. W. It
was advised that granting the applicant's request would further aid in the
redevelopment and expansion of their business establishment; and the
redevelopment of such sites is encouraged in Vision 2001-2020, the City's
Comprehensive Plan.
It was further advised that the closure should be subject to the conditions
set forth below, at a sale price of $6,900.00, which suggested price is 50
percent of the assessed rate of adjoining properties, and the reduced price is
due to the presence of utility lines that will require a public utility easement and
limit the use of the property:
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· The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke; said
plat shall combine all properties which would otherwise dispose of the
land within the right-of-way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
· Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees; the applicant shall
pay such fees and charges as are required by the Clerk to effect such
recordation.
· Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
· If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall
be null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offerE~d the following ordinance:
(#37844-071607) AN ORDINANCE permanently vacating, discontinuing
and closing a portion of a certain street and a certain public right-of-way in the
City of Roanoke, as more particularly described hereinafter; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 504.)
434
Council Member Dowe moved the adoption of the ordinance. The motion 1
was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the public hearing. There being none, he declared the public
hearing closed.
Council Member Fitzpatrick offered a motion to amend Ordinance No.
37844-071607 to reflect the consideration, in the amount of $6,900.00, for the
vacated right-of-way. The motion was seconded by Council Member Mason and
adopted.
There being no questions and/or comments by the Council Members,
Ordinance No. 37844-071607, as amended, was adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e nnnnn__nnn_n_______nnn_nnn_n_n_nn.:n_____n_n_nn_nn_nnn__nn_ O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
PARKS & RECREATION: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, July 16, 2007, at 7:00
p.m., or as soon thereafter as the matter may be heard, on an amendment of
Vision 2001-2020, the City's Comprehensive Plan, to include the Parks and
Recreation Comprehensive Master Plan Update, Investing in the Community's
Vision, dated June 2007, which describes the methodology for the Update as
well as the benchmarks used and trends within the parks and recreation
industry. Furthermore, the Update provides strategic direction, including
specific objectives and capital project recommendations to be achieved by
2016, and recommends improving the City's greenways and trails, parks, and
upgrading the City's existing sports facilities, as well as adding needed
programs and recreational facilities; and consideration is also being given to
regional cooperation and partnerships to address these and other operational
and recreational goals, the matter was before the body.
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435
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, June 29, 2007, and on Friday, July 6, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
Council approve the Parks & Recreation Master Plan Update as a component of
Vision 2001-2020.
(For full text, see report and draft copy of the Parks and Recreation Master Plan
Update on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37845-071607) AN ORDINANCE amending Vision 2001-2020, the City's
Comprehensive Plan, to include the Parks and Recreation Comprehensive
Master Plan Update, Investing in the Community's Vision, dated June 2007; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 507.)
Council Member Dowe moved the adoption of the ordinance. The motion
was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the amendment.
Chris Craft, 1501 East Gate Avenue, Expressed concern with regard to the
deterioration of East Gate Park; however, he acknowledged his awareness of the
concept of a comprehensive plan to rehabilitate East Gate Park. He expressed
his appreciation to the City and noted the benefit of the park has been to the
citizens in the East Gate neighborhood.
Carl Kopitzke, Chairman of the Parks and Recreation Advisory Committee,
spoke in support of the Parks and Recreation Master Plan Update and he also
commended the Parks and Recreation Department on their hard work involving
the creation of the Parks and Recreation Master Plan.
436
Jim Lee, Chairman of the Greenway Commission, spoke in support of the
Parks and Recreation Master Plan Update, and he recognized the Parks and 1
Recreation staff on its professionalism. He also urged the Council to support
the Update.
Steve Buschor, Director of Parks and Recreation, recognized department
staff, the Parks and Recreation Advisory Committee, and City Planning
Commission for their support of the Master Plan Update. He introduced Leon
Younger, Consultant on the Master Plan Update for remarks.
Leon Younger, President, Leon Younger and PROS, spoke in support of
the inclusion of the Master Plan Update as part of the City's Comprehensive
Plan. He stated that the Update is a vision of the community that has been
captured and formalized and should be implemented. He referenced seven "big
moves" as recommended in the Update. (See document on file in the City
Clerk's Office.)
There being no further speakers, the Mayor declared the public hearing
closed.
Council Member Mason inquired about the estimated cost to implement
the recommendations included as part of the Update; whereupon, Mr. Younger
replied that the capital cost was approximately $75 Million over a ten-year 1
period.
Council Member Wishneff asked if the seven "big moves" were in order by
rank; whereupon, Mr. Younger responded that the entire seven moves were
important, and therefore, were not ranked.
The City Manager added that the Council is committed to the investment
in enhancing the quality of life for all citizens of the City. She pointed out that
during the 2007-08 Budget Study session held on Thursday, May 10, 2007, the
Council agreed to invest $30 Million, within a five-year period, as a way to
achieve its goal. She also mentioned the City possibly seeking assistance from
the private sector.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7845-071607 was adopted by the follOWing vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H a rr i s --- - - - - -- - - - - -- - - - - 00 00 - 00 n - - - - - - - -'-- -- - - - - - -- - - - - 00 00 -- - - -- -- n u - - -- - - - - - 00 - - - - 00 -- - -- - -- -- -- - - - - - - 00 -- - - 5 .
NAYS: Non e uu__nnu____nu_u_u__n_u__n_____u_____unuun__ _oooo__________oooo__oonn_O.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
1
437
1
EASEMENTS-CITY PROPERTY-APPALACHIAN POWER COMPANY: Pursuant
to instructions by the Council, the City Clerk having advertised a public hearing
for Monday, July 16, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on a proposal of the City of Roanoke to grant easements and
rights-of-way for span guys over City-owned property, identified as Official Tax
Nos. 4340102 and 4350701, which shall run in a northwesterly direction from
Appalachian Power Company's existing poles numbered 471-56, 471-55 and
471-62 on Bennington Street, S. E., crossing the Roanoke River in order to
provide for additional support structures and related cables and wires, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 6, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute appropriate documents granting an above-ground
utility easement to Appalachian Power Company, subject to approval as to form
by the City Attorney.
1 (For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37846-071607) AN ORDINANCE authorizing the conveyance of
easements and rights-of-way for span guys over City-owned property identified
by Official Tax Map Nos. 4340102 and 4350701, which shall run in a
northwesterly direction from Appalachian Power Company's existing poles
numbered 471-56, 471-55 and 471- 62 on Bennington Street, S. E., crossing the
Roanoke River, in order to provide for additional support structures and related
cables and wires, upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 508.)
Council Member Dowe moved the adoption of Ordinance No. 37846-
071607. The motion was seconded by Council Member Mason.
1
438
The Mayor inquired if there were persons present who would like to 1
speak in connection with the conveyance of an easement. There being none,
the Mayor declared the public hearing closed.
There being no questions and/or comments by Council Members,
Ordinance No.3 7846-071607 was adopted by the following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
H arri s n___n_______________n__________n___n____n____________n__n________ ___n__________________ ~___oooo____ 5 .
NAYS: Non eoo________oonn______nnn_____u__n__nnu___oon_noo____n_oo__oooo__n_--00-00---0.
(Vice-Mayor Trinkle and Council Member Lea were absent.)
AIRPORT-CITY PROPERTY-POLICE: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, July 16, 2007, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the City of Roanoke to exchange 1.20 acres of City owned property designated
as Official Tax No. 6610101, located adjacent to the Roanoke Regional Airport
with the Roanoke Regional Airport Commission in exchange for 1.20 acres of
property owned by the Commission, designated as Official Tax Map No.
6590101, in connection with the new Police Academy to be located adjacent to
the School Transportation Facility on Barnes Avenue, N. W., such exchange to
be subject to certain conditions, the matter was before the body.
1
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, July 6, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a Deed of Exchange to exchange the properties as
described on maps attached to the communication, subject to the following
conditions to be placed on the property conveyed to the City, subject to
approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#37847-071607) AN ORDINANCE authorizing the City Manager to
execute the necessary documents providing for the conveyance of a 1.2 acre
parcel of City-owned property bearing Official Tax No. 6610101, to the
Roanoke Regional Airport Commission, in exchange for property designated as
6590101 which is of similar size and value, located on Barnes Avenue, in
connection with the development of the new police academy, upon certain
terms and conditions.
Council Member Mason moved the adoption of Ordinance No. 37847-
071607. The motion was seconded by Council Member Fitzpatrick.
The Mayor inquired if there were persons present who would like to
speak in connection with the public hearing. There being none, the Mayor
declared the public hearing closed.
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37847-071607 was placed on first reading by the
following vote:
AYES: Council Members Fitzpatrick, Mason, Wishneff, Dowe and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e nn_n____nnn_nnnnnn______nn_nnnn____nn__nn_nn______n__nnn_nnO .
(Vice-Mayor Trinkle and Council Member Lea were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. Matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
HUMAN SERVICES: Dale Anthony Edmondson, 3621 Melrose Avenue,
N. W., appeared before Council and expressed concern with regard to' the
number of HIV and AIDS cases in the Roanoke Valley. He urged the Council to
appoint him as a member of the Human Services Advisory Board so that he
could be a voice for citizens living with the disease in the City of Roanoke.
440
AMPHITHEATER: Chris Craft, 1501 East Gate Avenue, N. E., appeared 1
before Council and expressed his opposition to building an amphitheater in
Elmwood Park.
HUMAN SERVICES: Jonte' Jones, 1817 Moorman Road, N. W., appeared
before Council in support of comments previously made by Dale Edmondson,
and expressed his support for Mr. Edmondson appointment as a member of the
Human Services Advisory Board.
At 8:35 p.m., the Mayor declared the Council meeting in recess to be
reconvened on Tuesday, July 24, 2007, for a joint meeting with the Roanoke
County Board of Supervisors and the Roanoke Regional Airport Commission, in
Conference Room A, Second Floor, Roanoke Regional Airport Terminal, 5202
Aviation Drive, N. W., Roanoke, Virginia.
At 12:20 p.m., on Tuesday, July 24, 2007, the recessed meeting was
called to order, with Mayor C. Nelson Harris presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Gwendolyn W. Mason,
David B. Trinkle, and Mayor C. Nelson Harris ____000000___________________________000____000n3.
ABSENT: Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea,
an d B ri an J. Wi s h n effooooo__________ooo________oon___ooo_ooo_____ooo_________oooo_ooonnooonoooooooo___4.
1
The Mayor advised a quorum did not exist.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Joseph B. Church,
Richard C. Flora, Joseph P. McNamara, Michael A. Wray, and Chairman Michael
'^'. t\ltizer------------------------------------------------------------------------------------------------------5.
ABS ENT: Non eoonoo_____noonnoooo____uoo_noooo______oon_oo_noon_____oooonnnn_oon___n 0 .
ROANOKE REGIONAL AIRPORT COMMISSION PRESENT: John Dooley,
J. Granger Macfarlane, H. Odell Minnix (arrived late), Vic Stewart and Chairman
Jam e sM. Turn e rnoooo_nnoo__unoooonoon___noooonoooo___oo_nnoooooo_n__oooonnoonnn______noo_ 5.
ABS ENT: Non e noo___oo_oonnn___u_noonn_____oooonoooo_n_____oon__oo___________oo_oo_oouU 0 .
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Representing the City of Roanoke: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance;
Stephanie M. Moon, City Clerk; and Sheila N. Hartman, Deputy City Clerk.
Representing Roanoke County: Elmer C. Hodge, County Administrator;
Dan O'Donnell, Assistant County Administrator; Paul M. Mahoney, County
Attorney; and Brenda Holton, Deputy Clerk to the Board.
Representing the Roanoke Regional Airport Commission: Jacqueline L.
Shuck, Executive Director, Roanoke Regional Airport; John M. Katon, Director of
Safety and Security'; Mark A. Williams, General Counsel; and Cathy Pendleton,
Roanoke Regional Airport Commission Secretary.
The invocation was delivered by Mr. Katon.
Chairman Turner welcomed everyone to the meeting and reviewed the
agenda.
AIRPORT UPDATE: Jacqueline L. Shuck, Executive Director, Roanoke
Regional Airport Commission, via powerpoint, highlighted the following:
.
2007-2008 Airfield Project - Relocation Taxiway A & G, including the
demolition of two hangars
Improvements to the General Aviation Area, including final major
pavement and drainage areas needing rehabilitation
Master Plan Update - forecasts the need to construct up to five corporate
hangars over the next five years, one set of new hangars will be under
construction this year
Air Service Improvements - introduction of Allegiant Air with low fare
service to Orlando in May 2006, and St. Petersburg/Clearwater in
December 2006; US Airways restructuring of business fares to 22
markets
Year to date Air Services Statistics":' healthy passenger demand
Air service targets for the future
Registered travelers program update
Proposed improvements to Terminal, lower level
Proposed expansion of departing baggage area to remove TSA from the
lobby
Proposed improvements to Terminal, second level
Sound insulation - Noise Compatibility Program update
2008 Plaza Security improvements
.
.
.
.
.
.
.
.
.
.
.
1 (See PowerPoint on file in the City Clerk's Office.)
442
Following presentation, Ms. Shuck introduced Owen Curtis, Planner, HNTB
Corporation, Master Planners, for an additional powerpoint overview
presentation:
1
Issues reqarding the proposed entrance roadway project:
. City's need for relief on Hershberger Road
. Long-standing confusion at entrance to Airport and Thirlane Road
. Need to develop short-term solution
City's proposal and HNTB's findinqs:
. Acceptable traffic operations; lane encroachments by trucks; occasional
blockages by trucks
. Way finding - separating Airport traffic from Thirlane Road traffic
. Very minor decrease in weaving distance
. Works for City, but not for Airport
(See PowerPoint on file in the City Clerk's Pffoce.)
Mr. Curtis shared the Airport Commission's response to the City's
proposal, stating that the Commission recognizes the need which the City is 1
trying to meet; agrees that aligning the Airport entrance with Towne Square
Boulevard is sound; and sees the need to separate Thirlane Road from the
Airport entrance to resolve the confusion. He further stated that the impact of
relocating Thirlane Road could be: no shared entrance eliminates confusion;
reduced traffic and weaving on Aviation Drive; reduced traffic and weaving on
Hershberger; and all movements would be served except east bound
Hershberger to Thirlane; remain on 1-581 access to Thirlane via Peters Creek;
requires VDOT approval. He added that the relocation of Thirlane Road and
Aviation Drive would: meet the City's needs; meet the Airport's needs; improve
traffic operations; and be safe, affordable and viable in the long-term.
Following discussion of the abovementioned matter and the Chairman
having expressed the County's support of the matter, Mayor Harris advised that
due to the absence of several Council Members, he would suggest that the
Airport Administration attend a future Council meeting and provide a similar
overview, along with an estimated cost of Mr. Curtis' proposal for the project in
order for the entire Council to have an opportunity to discuss the matter.
Mayor Harris asked the City Manager to meet with the Airport staff to
coordinate a convenient time for the matter to be heard by the Council.
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There being no further business, the Mayor declared the meeting
adjourned at 1 :40 p.m.
ATTEST:
~~.~
Stephanie M. Moon, CMC
City Clerk
APPROVED
C. Nelson Harris
Mayor
444
ROANOKE CITY COUNCIL-REGULAR SESSION
August 6, 2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
August 6, 2007, at 9:00 a.m., in the Richard Shelly Lecture Hall, Roanoke Valley
Governor's School, 2104 Grandin Road, S. W., City of Roanoke, with Mayor C.
Nelson Harris and School Board Chair David B. Carson presiding, pursuant to ".
Ch~pter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 37817-070207 adopted by the
Council on Monday, July 2, 2007.
COUNCIL MEMBERS PRESENT: Gwendolyn W. Mason, Alfred T. Dowe, Jr.,
(arrived late), Beverly T. Fitzpatrick, Jr., Sherman P. Lea, David B. Trinkle and
Mayo r C. N e I so n H arri s-------------------------------uuu--------------------____________________-----6.
ABSENT: Council Member Brian J. Wishneff---m--m--m---m----m-mmn--m 1.
I
The Mayor declared the existence of a quorum.
The Mayor advised that the purpose of the meeting is to discuss matters I
of mutual interest and concern.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, V. Mignon Chubb-Hale,
Mae G. Huff, Suzanne P. MOQre, Todd A. Putney and Chairman David B.
Carsol1----------------------------------------------------------------------------------------------------------6.
ABSENT: Courtney A. Penn mmm__mmm_______mm__m__m___m_____m_________1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; Stephanie M. Moon,
City Clerk; and Cecelia R. Tyree, Assistant Deputy City Clerk.
Representing Roanoke City Public Schools: Dr. Rita D. Bi~hop,
Superintendent, Timothy R. Spencer, Legal Counsel; and Cindy H. Poulton, Clerk
of the Board.
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SCHOOLS-COUNCIL: Mayor Harris expressed appreciation to the School
Board and staff for their attendance. He welcomed the new Superintendent of
Schools, Dr. Rita D. Bishop, as well as V. Mignon Chubb-Hale and Suzanne P.
Moore as the newest members of the Roanoke City School Board for their
attendance at the joint meeting.
School Board Chairman Carson also welcomed everyone to the meeting; ,
and expressed appreciation to Dr. Scott Watson, Director of the Roanoke Valley
Governor's School, for hosting the joint meeting. He acknowledged Ms. Chubb-
Hale and Ms. Moore for their significant contributions to the School Board, as
well as the Clerk of the Board for coordinating the joint meeting of the Council
and the Roanoke City School Board. The Chair also expressed appreciation to
City Council and the City Manager for their support during the transitional
period in the School system.
Chairman Carson advised that the School Board had identified four goals
for 2006-07, but emphasis was placed on student achievement, facilities
funding, and the Superintendent evaluation process. Inasmuch as fil1al test
results were not available from the State, he pointed out that the School system
plans to address the matter upon receipt of said results. He stated that a letter
would be forwarded to the area legislators expressing the Board's
disappointment regarding the delays of the test scores.
The Chairman further advised that the School Board was elated with the
progress made toward the Board's remaining goals and recognized Messrs.
Bingham and Penn for their efforts relative to co-chairing the funding and
facilities committees, Mr. Putney's involvement with finalizing the
superintendent evaluation process, as well as other key project team members
and division staff regarding completion of the Patrick Henry High School Phase
II project. He commented about the School and City staffs collaboration efforts
on working more efficiently.
In closing, Chairman Carson recognized those key project team members
and School personnel for their involvement with more than $60 Million in
capital projects that had been completed, which included the Patrick Henry High
School Phase II project and near completion of the Patrick Henry High School
Stadium, and the Monterey Elementary School renovations. He remarked that
bids for the William Fleming High School project were to be reviewed and
approved at the August 14 School Board meeting, with site work to commence
in September 2007, and thereafter a groundbreaking ceremony would be held.
446
At this point, Council Member Dowe entered the meeting (9: 15 a.m.).
Dr. Rita D. Bishop, Superintendent of Schools, announced that she was
excited about her return to Roanoke and pledged the Schools' support to work
collaboratively and cooperatively with the City to ensure vitality for both the
City and the School system. She reviewed her priorities and areas of focus for
the upcoming school year, i.e.: school safety, attracting and retaining good
teachers and highly qualified administrators, addressing a serious materials
problem and a significant need for new textbooks at every grade level,
examination of the budget to ensure dollars are spent on the childrel1,
improving the graduation rate, addressing the vast number of over-age middle
school students, and developing programs that focus on assisting those
students. She also expressed passion for the arts and her desire to ensure that
the programs were available to students at all grade levels.
Joint Service Master -Agreement - Council Member Beverlv T. Fitzpatrick, Jr.,
and School Board Trustee Jason Bingham
Council Member Fitzpatrick also expressed his appreciation to the
Chairman and Members of the School Board for their ongoing efforts and
willingness to work together, and he too welcomed Dr. Bishop back to Roanoke.
He recognized Committee Co-Chairman Jason Bingham and the City and
Schools staff who worked diligently over the past year to develop a reasonable
fundil1g mechanism that will create opportunities for both entities.
School Board Trustee Bingham presented an overview of the Funding
Committee's work, highlighting the Committee's vision to create the best
City/Schools relationship in the nation, ensuring effective use of all available
resources, creating methodology for sharing resources, and establishing
community ownership through involvement. He pointed out that the
Committee's successes and progress includes shared services in areas such as
motor fuel facilities, vehicle repairs, cooperative purchasing, finance, payroll,
radio repair, architectural and engineering design, ete., and Valley Metro's
transportation for high school students.
Mr. Bingham reviewed the proposed draft of the Joint Services Agreement
to establish formal policies al1d procedures that will guide the process of joint
services between the City and the Schools. He explained that one of the
recommendation calls for the renaming of the Funding Committee to the Joint
Services Committee. He recognized the substantial progress made by the
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447
Committee regarding a revised funding formula, and indicated that their goal is
to have a new funding formula in place by the fiscal year 2008-09. He noted
that the agreement had been reviewed by legal counsel, and it is anticipated
that the agreement will be adopted by both entities at their respective official
meetings in September 2007.
Facilities Committee Study Update - Gwendolyn W. Mason and Courtney A.
Penn
Council Member Mason stated that the facilities consultant, Eperitus, had
completed its review of facility capacity, enrollment projections, and condition
assessment; and Eperitus had identified the School Administration Building as
being most in need, along with several elementary schools that were at 70
percent capacity. She mentioned that the next step was to review of the
attendance zones throughout the City.
Comments by Council Members/School Trustees
With regard to the joint services for the City and Schools, Council Member
Dowe inquired about healthcare services for active employees, and benefits for
retirees, whether short term or long term; whereupon, Mr. Bingham responded
that services would most likely be for the administrative school personnel. The
City Manager interjected that depending upon current users, services could
include active and non-active school employees.
Council Member Lea expressed appreciation for copies of the 2007 high
school football season schedules. He inquired as to whether dogs were being
used to conduct drug searches in all the schools or specific ones, and whether
the high school gymnasiums were available for practices/games; whereupon,
the Chairman advised that the school system is considering the secondary
school and William Fleming High gyms for practices/games.
Council Member Dowe asked about the initiation of the naming rights of
William Fleming High School football stadium; whereupon, Chairman Carson
stated that a Naming Committee had been appointed to oversee the naming of
the Patrick Henry High School stadium and School Board Trustee Mae Huff
currently serves as the Board's liaison. Ms. Huff added that Susan Lawyer-Willis,
Principal, William Fleming High School, had been asked to appoint two
members from William Fleming to serve on the Naming Committee to oversee
the naming of the William Fleming High School stadium. She suggested that all
names be forwarded to the Schools Naming Committee, c/o of Ms. Mae Huff.
448
In closing, Mayor Harris affirmed the Superintendent's priorities, and I
congratulated Chairman Carson on his reappointment. He remarked that one
of the best decisions ever made during his term of office as Mayor was to
construct stadiums at the two high schools in the City of Roanoke.
There beil1g no further comments from the Members of Councilor School
Board Trustees, the Mayor declared the Council meeting in recess at 9:58 a.m.,
to be reconvened in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W.
There being no further business to come before the School Board, the
Chairman declared the School Board meeting adjourned at 9:58 a.m., for tours
of the Patrick Henry Phase 2 project and new football stadium.
The meeting of Roanoke City Council reconvened at 11 :25 a.m., in Room
159, Noel C. Taylor Municipal Building, with Mayor Harris presiding and all
Members of the Council in attendance, with the exception of Council Members
Dowe and Wishneff.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
I
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Fitzpatrick and adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
H arri s n_nn__,____nn__ _______nn____n____n___nnn______nnn__nn_________nn__nn____nnn__________ 5 .
NAYS: Non e _________________________n___nn_____n_nn____n_nn_.n_nn_n__nnnnnnnnn-O.
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
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449
COMMITTEES-CITY COUNCIL: A communication from City Manager
requesting that Council convene in a Closed Meeting to discuss acquisition of
real property for a public purpose, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatri.ck moved that Council approve the request of
the City Manager to convene in Closed Meeting as abovedescribed. The motion
was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: No n e_n____n_nn_nnn_nnnn_n_nnn_nnn_n_nn_n_n_____nn_n_nnnn___n--O.
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950) as amended, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the request of
the City Manager to convene in Closed Meeting as abovedescribed. The motion
was seconded by Council Member Mason Clnd adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e nnnnnn____________n_n_nn_n__ __n______u___________________nnnnnn_n_n_O .
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
450
CITY COUNCIL: A communication from the City Manager requesting that I
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950)" as amended, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the request of
the City Manager to convene in Closed Meeting as abovedescribed. The motiol1
was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
H arri s u_n n_n_____u__ ___n_u_nnun_n__________ -- n_u_n _un_____n ----- nnun n__________uun n -- -- 5 .
NAYS: Non e ________Uun_n___n_n_____n_uunuu_n_un______ __unn u___uun__n_u_nn_O .
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
CITY COUNCIL: A communication from the City Manager requesting that I
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950) as amended, was before the
body.
(See communication on file in the <:ity Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
HaLrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e nnnunuun_u_uu_u_nuu___uu______u_____________________nnnnnuuuu-O.
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
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451
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950) as amended, was before the
body.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Fitzpatrick and adopted by the following vote:
AYES: Council Members Mason, Fitzpatrick, Lea, Trinkle and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e ------ ____nnunnnnnun_u__n__unn____ -------- ______un_nnunn_u_n_unO .
(Council Member Dowe was not present when the vote was recorded.) (Council
Member Wishneff was absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE COUNTY BOARD OF SUPERVISORS AND THE ROANOKE VALLEY
RESOURCE AUTHORITY ON WEDNESDAY, AUGUST 22,2007, AT 12:00 NOON TO
BE HELD AT THE ROANOKE VALLEY RESOURCE AUTHORITY TRANSFER STATION;
AND COUNCIL, ROANOK'E COUNTY BOARD OF SUPERVISORS AND THE WESTERN
VIRGINIA WATER AUTHORITY ON THURSDAY, SEPTEMBER 20, 2007, AT 9:00
A.M., AT THE WASTEWATER TREATMENT PLANT. The Mayor suggested that all
agenda items be forwarded to the City Manager or City Clerk.
At this point, Council Member Dowe entered the meeting (12: 15 p.m.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
452
BRIEFINGS:
I
Countryside Golf Course Update
R. Brian Townsend, Assistant City Manager for Community Development,
advised that revisions to the proposal for Countryside Golf Course received
from the developer were disappointing, inas'much as the revisions did not take
into account any suggestions made by the property owners. He pointed out
that the concept had moved away from the tentative Request for Proposals,
which was to increase housing options in the City and retain some golf
presence on the site; and staff was recommending that the Council reject the
proposal and riot accept any future proposals pertaining to the project from
said developer.
Vice-Mayor Trinkle inquired about the number of homes referenced in the
proposal to be eliminated from the area, and whether the original Request for
Proposal cited retaining a portion of the golf course; whereupon, Mr. Townsend
advised that several acres of residential development had been previously noted
on the property, however, the current proposal displays roughly 10 acres of
residential property, with the original Request for Proposal calling for limited
golf course space to remain on the site.
Vice-Mayor Trinkle emphasized the importance of green space and ball I
fields, and he, too, reiterated that the proposal violated the terms of
development. He also requested that any additional information pertaining to
the Countryside Golf Course be forwarded to the Council.
Inasmuch as the unresponsive proposal was being rejected, the City
Manager inquired if the Council wanted to reneW the City's contract with
Meadowbrook, the managing company, for an additional year. She pointed out
that the City would receive minimal revenue from Meadowbrook since it is
responsible for the entire operation of the golf course, including maintenance.
In an effort to continue to improve communications between the Council
al1d the Countryside Neighborhood Alliance, Council Member Mason requested
that the Alliance be informed of the Council's action to reject the proposal of
the developer.
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453
Following in-depth discussion of the matter, it was the consensus of the
Council to concur in the City Manager's recommendation to reject the
developer's proposal as submitted and discuss the Countryside Estate property
matter at a future Council meeting.
Downtown Circulator
David Morgan, General Manager, Valley Metro, commented that the City
was studying a downtown circulator for use in a downtown loop, consisting of
ten minutes, Monday - Friday, leaving downtown to Reserve Avenue during the
hours of 10:00 a.m. and 2:00 p.m., and if necessary, additional buses would be
available to cover the heavy usage time. He added that the service would be
free of charge in order to promote ridership. He indicated that the projected
cost was estimated to be approximately $85,000.00 annually; and ongoing
discussions were being been held with Carilion, Downtown Roanoke, Ine., and
other interested parties to assist with funding.
Vice-Mayor Trinkle suggested that McClanahan Avenue be considered as
part of the route. Mr. Morgan responded that the street had been discussed,
unfortunately, an additional five minutes would be added to the route and it is
critical that the travel time stay low so that there is not a decline in the
ridership.
With regard to the type of bus/trolley to be used, the City Manager
advised that the project included a rubber tire trolley, not a bus, which style
and size would depend on the number of passengers to be transported.
Vice-Mayor Trinkle inquired about the number of trolleys needed in order
to complete the concept; whereupon, Mr. Morgan stated a total of four trolleys.
He added that the interior of the vehicle would have perimeter seating and
monitors displaying upcoming events.
Council Member Lea asked if the proposed concept had been shared with
Downtown Roanoke Ine. (DR/); whereupon, Mr. Morgan responded in the
affirmative, noting some concerns expressed by DRI with regard to the funding
aspect of the project.
454
Inasmuch as the City's goal is to create a shuttle connection between I
Reserve Avenue, S. W., and the downtown area, Council Member Wishneff
suggested that the City offer the shuttle service to downtown workers as an
alternative to the parking situation which could address their concerns relative
to the increase in downtown parking fees. In order to accomplish said goal, he
suggested that additional stops be added to the route.
Council Member Fitzpatrick reminded the Council that the original
concept was to bring two anchors together - Carilion Biomedical Ins~itute and
downtown Roanoke, the ultimate goal being an investment along Jefferson
Street. Even though the goal may not be achieved with a rubber tire trolley, he
was of the opinion that the shuttle connection needed to be implemented to
transport employees to their offices in the downtown area.
There being no further discussion, the Council concurred in the
. recommendation of the City Manager to move forward with the concept as well
as continue to provide the Council with updates.
(See design and circulator budget projections on file in the City Clerk's Office.)
Disciplinary Review Board
Atlas '10e" Gaskins, Chief of Police, briefed the Councilc on the City's I
Disciplinary Review Board. He advised that the Disciplinary Review Board (DRB)
was initiated in 2000 and is comprised of a command staff and four citizens
who are required to attend the Citizen Police Academy in order to become
familiar with police procedures; and in order to allow for full participation, there
is rotation of the membership.
Chief Gaskins further advised that no City employee is allowed to serve
on the Board, every complaint is reviewed, and meetings are held twice
monthly; the Board determines whether the officer should be exonerated -
released from fault; sustained - determination of wrong doing; not sustained -
no real determination of wrong doing; or terminated; and all recommendations
are forwarded to the Chief of Police.
The Police Chief shared information pertall1l11g trends of misconduct
and/or behavior. He also noted the following with regard to the 2007
Disciplinary Review Board which consists of 40 members:
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455
Ethnicity of Members Percentage of Total
White Females 50% (20)
White Males 35%(14)
Black Females 1 0% ( 4 )
Black Males 5% ( 2)
. Since the inception of the Citizen's Police Academy, there have been
approximately 450 graduates.
Note: The major cause for lack of participation from graduating members of
the Citizen's Police Academy is that the Board meets during normal work
h 0 u rs.
Cases Completed Since October 2006 No. of Cases Percentaqe
Chief concurred with DRB recommendation 30 of43 cases 70%
Chief imposed more severe discipline than 3 of 43 cases 7%
recommended by DRB
Discipline handed down at the Lieutenant 6 of 43 cases 14%
level of command (minor infractions)
Investigated officers resigned prior to the 2 of 43 c'ases 5%
completion of the investiqation
Chief terminated officer prior to DRB 1 of 43 cases 2%
Unfounded the case prior to DRB 1 of 43 cases 2%
. There have been 12 cases terminated due to lack of cooperation on the
complainant's part.
(See document on file in the City Clerk's Office.)
Council Member Lea inquired about the amount of time required to
graduate from the Citizen Police Academy; whereupon, Chief Gaskins replied
approximately 10 weeks. He also inquired if the majority of the cases involved
Black males; whereupon, Chief Gaskins responded that the information would
be forwarded to the Council. With regard to the perception of the Board, the
Chief was of the opinion that the Board was unique and one of the best in the
State of Virginia; and officers who violate policy are subject to termination.
Council Member Dowe stated that the community's perception of the
makeup of the Board was that it was not diversified, and wonder if a more
diversified membership would render a more diversified outcome. He also
inquired if there was a screening process of the applicants who were selected to
attend the Academy; whereupon, Chief Gaskins responded in the affirmative.
456
Council Member Wishneff asked if there were any comparisons of the I
board's appeal process with other localities throughout the State; whereupon,
the Police Chief noted that five other localities uses citizen boards for appeals
only. He added that inasmuch as one of the five localities is of the opinion that
the final decision should be made by the Police Chief, it may abolish its appeals
board.
Vice-Mayor Trinkle inquired if there was a computer program that
compiles the totals of all reported incidents by citizens; whereupon, Chief
Gaskins responded in the affirmative, advising that a report is submitted
annually.
There being no further comments by the Members of Council, Mayor
Harris expressed appreciation to the Chief for his remarks.
Crystal Springs Streetscape Improvements
Mark Jamison, Manager of Transportation, shared information with regard
to the Crystal Springs Streetscape improvements, advising that Crystal Springs
Avenue closed in 2005 and is scheduled to reopen in October 2007; and the
cost estimate is $100,000.00, a portion of which will be paid for by Carilion
Healthcare Systems. He added that the City has agreed to do the traffic I
markings and signage and the Parks and Recreation Department will handle the
trees within the streetscape.
There being no comments by the Council, Mayor Harris expressed
appreciation to Mr. Jamison on the presentation.
Hancock BuildinQ (former Grand Piano BuildinQ)
R. Brian Townsend, Assistant City Manager for Community Development,
advised that the developer of the Hancock Building, formerly named the Grand
Piano Building, has contacted the City to request its support of the project with
an Equal Opportunity Development Grant, in the total amount of $880,000.00;
the grant will covered the rehabilitation and facade replacement expenses; the
project will be participating in the rehabilitation real estate abatement program
for 10 years; and is taxable at the current value of $616,000.00, with a payback
of approximately $ 70,000.00 over the 10-year period. He added that the
building will house approximately 55 apartment units on the upper floors, with
commercial activity on the lower floors.
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457
Council Member Fitzpatrick inquired if parking has been considered by
the developer, and if so, would the requested amount increase; whereupon, Mr.
Townsend advised that parking had been discussed, no formal request has
been made by the developer. He added that private parking was available
within the surrounding area.
Council Member Wishneff inquired if a copy of the analysis was available;
whereupon, Mr. Townsend replied in the affirmative. Council Member Wishneff
suggested that the City implement a program with a criterion that could be
available to everyone; whereupon, Mr. Townsend interjected that the City has
an Economic Development Plan to handle issues of said nature. The City
Manager stated that she was receptive to creating a template.
Council Member Mason asked for clarification as to the Council's role in
connection with the project; whereupon, Mr. Townsend reiterated that based on
the total cost submitted, the developer has requested that the City support an
Economic Development Grant, in the amount of $880,000.00, for the repair and
restoration of the Hancock Building, reimbursable at the time of occupancy; and
staff is seeking the Council's guidance as to whether or not the City should
execute an Economic Development Grant Performance Agreement so that the
developer may proceed with the project.
Council Member Dowe advised that he would support the project because
of the building's proximity to the Martin Luther King Jr. Bridge and the
economic boost that the project could bring to the area. He questioned the
increase in hours of operation from restaurants and other activities that would
occur from the additional residents locating in the downtown area; whereupon,
Mr. Townsend noted that the special exception policy would not apply to the
downtown area.
Vice-Mayor Trinkle inquired if the figures submitted by the developer had
been reviewed for accuracy and questioned why the amount of commercial
activity had not been taken into consideration; whereupon, Mr. Townsend
advised that the figures had been reviewed and the commercial property
revenue would depend upon the type of property, and therefore, the figures
would remain conservative in order to account for a commercial activity that will
not provide much revenue.
458
Council Member Wishneff expressed his concern with regard to the I
perception that the City would offer if the grant request was approved by the
Council.
Council Member Fitzpatrick concurred in the suggestion by Council
Member Wishl1eff that a template be created with structured guidelines,
however, he reaffirmed his support inasmuch as the investment in, the
downtown area needed to continue, adding that futuristically, the project would
be an investment in the downtown area.
There being no further discussion, as recorded by voice vote, Council
Members Lea and Wishneff were opposed to the City Manager's
recommendation that the City support the request of the developer for approval
of an Economic Development Grant.
Ball Field Preparations
R. Brian Townsend, Assistant City Manager for Community Development,
stated that the ball fields on Reserve Avenue had been improved, with the
addition of a concession trailer, portable restrooms and moveable bleachers,
and the parking lot had been redone for the events.
Council Member Dowe inquired if a drainage system had been added to I
the fields and if the fields would be tarped; whereupon, Mr. Townsend advised
that a drainage system had been added, but he was uncertain if the fields would
be tarped.
The City Manager advised that information would be forthcoming
regarding lease arrangements with Roanoke County with regard to providing
additional fields for use by the City.
At 1 :40 p.m., the Mayor declared the Council meeting in recess until
2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 21 5 Church Avenue, S. W.
At 2:00 p.m., on Monday, August 6, 2007, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., with Mayor C. Nelson Harris presiding.
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459
PRESENT: Council Members Gwendolyn W. Mason, David B. Trinkle,
Brian J. Wishneff, Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea,
and Mayor C. Nelson Harris----m-m-m-mnm-----nmmmm-----------m-m-m-m---un7.
A BS ENT: Non e _unun n________nunnnunnn_____n _u_un nnunn_u ______unununuO .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor presented the U. S.
Conference of Mayors Honorable Mention 2007 City Livability Award for Solid
Waste Collection Service for the Physically Challenged to Frank "Skip" Decker, III,
Manager, Solid Waste Management. He also presented Certificates of
Appreciation to the following City employees in recognition of their willingness
to assist the physically challenged while performing their duties: Edwin
Buckner, James Hurt, Michael Manns, Jemaine Peeks and Neal Wright.
PROCLAMATIONS-POLICE: The Mayor presented Chief Joe Gaskins with a
proclamation declaring Tuesday, August 7, 2007 as National Night Out.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
April 16, 2007, and recessed until Thursday, April 26, 2007; Monday, May 7,
2007, recessed until Thursday, May 10, 2007, and recessed until Monday,
May 14, 2007, were before the body.
(See Minutes on file in the City Clerk's Office.)
460
Council Member Mason moved that Council dispense with the reading of I
the minutes and approved as recorded. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
and Mayor Harri Snmmnmnm_____u_m___mnmm___m_____mmmm_m___mn_________nn 7.
NAYS: Non ennnnn_nn_________nnnnnnnnn_n__nnnnnnnnnnn_n_________n_nn_O.
TAXES: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, August 20, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of Presbyterian
Community Center, Ine., and PCC Land Company, LLC, a non-profit
organization, for partial tax exempt status of certain real property located at
1236 Jamison Avenue, S. E., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
an d M ~:~; ~ a;~ ~ _n=~I__~ _~~~~_~~__~~~_~_~~__:~i_~_~~::\,O,i_~~~~_~~:_ ~_~~_~~_~~~=~~_~~iC_~:__~; ~ I
NAYS: Non e________n__nnnnnn_n_nnn_nn_n_nn_n___n______nn_nnn__nnnn_nnnO.
LEASES-MILL MOUNTAIN ZOO: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, August 20,
2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, for
continuance of an agreement with the Blue Ridge Zoological Society of Virginia,
Ine., for the purpose of operating and maintaining the Mill Mountain Zoo, was
before the body.
(See communication on file in the City Clerk's Office.)
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461
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri s_______unnunn_nu_n_____u______u_n_unnuun_uun_u_n______u____n_-n--7 .
NAYS: Non e __nnun nnnnunnn_n_____ u_n__u_u_n_;nuun_u_uu_nunn__u___u_n_O .
SALE/PURCHASE OF PROPERTY-CITY PROPERTY: A communication from
the City Manager requesting that Council schedule a public hearing for Monday,
August 20, 2007, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in connection with the proposed sale of City-owned property located at
1301 Third Street, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Vice-Mayor Trinkle and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri S_m_______m_m_m_mmmmm_mmmmmmm_mm___________u___________7 .
NAYS: No n e___n_unnununnununununu_nu__nnu_uu_uunn___u__u__u__un_--0.
OATHS OF OFFICE-COMMITTEES-HOUSING (FAIR HOUSING): A
communication from the City Clerk advising of the resignation of Tuan L.
Reynolds as a member of the Fair Housing Board, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and
receive and file the communication. The motion was seconded by Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri Sunnu____________________u______________u____unnu_nnuu_un~u_nu-nnnn--7 .
NAYS: : Non e_____u___nnu_un~nnun_u_nu_nnnnuun__________________________---nuu-O.
462
COMMITTEES-CITY MANAGER-WESTERN VIRGINIA WATER AUTHORITY- I
PARKS AND RECREATION-ROANOKE ARTS COMMISSION: Reports of qualification
of the following persons, were before the Council:
James Grigsby as the Assistant City Manager for Operations
of the City of Roanoke, effective October 4, 2006;
R. Brian Townsend as the Assistant City Manager for
Community Development of the City of Roanoke, effective
July 3,2007;
Richard E. Huff, II, as a member of the Board of Directors,
Western Virginia Water Authority, to fill the unexpired term
of John B. Williamson, III, ending June 30, 2008;
Kay J. Kelly and TanishaJ. Nash as members of the Parks
and Recreation Advisory Board, for terms el1ding March 31,
2010; and
Nathan L. Harper and Terri R. Jones as members of the
Roanoke Arts Commission, for terms ending June 30, 2010.
I
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri Snn_u_u_nuunnuu_______nunnu__nnuun_u__nnunnunnnnu______----7.
NAYS: Non e_nu_nun_u_ununnunnnnnu_uun_u_un_n_n_________________u______u_O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
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463
GRANTS: The Commonwealth's Attorney submitted a written
communication recommending acceptance of Multi-Jurisdictional Special Drug
Prosecutor Grant funds from the State Compensation Board; and the City
Manager submitted a written communication concurring in the
recommendation.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37848-080607) A RESOLUTION authorizing the acceptance of funding
for the Regional Drug Prosecutor's Office from the Compensation Board of the
Commonwealth of Virginia, and authorizing the acceptance, execution, and
filing of appropriate documents to obtain such funds.
(For full text of resolution, see Resolution Book No. 71, page 510.)
Council Member Mason moved the adoption of Resolution No. 37848-
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri Sunnu_n_u_n_n_nu_uunun_u_nnnun_u_nunu_n__un_nu_nnn_un_u 7 .
NAYS: Non enn_u_n_u_n__nnunnu_u__nuunuunnnnuunuu_ununununnnu_O.
Council Member Fitzpatrick offered the following budget ordinance:
(#37849-080607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending
and reordaining certain sections of the 2007-2008 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 511.)
Council Member Fitzpatrick moved the adoption of Budget Ordinance No.
37849-080607. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
and Mayor Harris---------------------un---------~-------u------uu-------------------------n---u----7.
NAYS: Non e unun nun_________u_nnun u_n_n_unn_________n_nn_nnnu__uu_________O .
464
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANT-PARKS AND RECREATION-YOUTH: The City Manager submitted a
written communication recommending acceptance of a Summer Food Program
grant from the United States Department of Agriculture Food and Nutrition
Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37850-080607) A RESOLUTION authorizing acceptance of a grant from
the USDA Food and Nutrition Service in the amount of $21 0,400.00 to provide
for the nutritional needs of children and youth during the summer months, and
authorizing execution of any and all necessary documents to accept the grant.
(For full text of resolution, see Resolution Book No. 71, page 512.)
Council Member Masol1 moved the adoption of Resolution No. 37850-
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri Sn_nnnnnnnnnnnn_nnnnnnn~u_u_n_nu_nnnnuun_u_________________7 .
NAYS: Non enn_n_n_n_nnnnnnn__nnnn_nnnnn_n_nnnnnnn_nn__nnnn_______O.
Council Member Mason offered the following budget ordinance:
(#37851-080607) AN ORDINANCE to appropriate funding from the
Federal government for the Summer Food Program, amending and reordail1ing
certain sections of the 2007-2008 General and Grant Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 513.)
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465
Council Member Mason moved the adoption of Budget Ordinance No.
37851-080607. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri s nnn_nnnunnnnn_nn____nnnnnn__nnnn_nnnn__nnnn_nn_____nn__7 .
NAYS: Non e nn____nnnnnn____nnnnnnn_____nnnnn____nnnn__n_______nnn_n_---0.
GRANTS-HISTORIC PRESERVATION: The City Manager submitted a written
communication recommending acceptance of a Certified Local Governments
Grant from the Virginia Department of Historic Resources.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37852-080607) A RESOLUTION accepting the Certified Local
Governments grant made to the City from the Virginia Department of Historic
Resources, and authorizing. execution of certain grant agreements or
documents on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 514.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37852-080607.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri S_nn_n_________nn_n_nn___________nnnnnnn_u____n_n_nnnnn____------n--7 .
,
NAYS: Non e nnn nnnnn____nnnnnnn_nnnn__ __nnnnnnnnn___________n__nn_nnO.
Council Member Fitzpatrick offered the following budget ordinance:
(#37853-080607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Historic Resources for a Certified
Local Government Grant, amending and reordaining certain sections of the
2007-2008 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 51 5.)
466
Council Member Fitzpatrick moved the adoption of Budget Ordinance No. I
37853-080607. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri s__u__uu_n__uuunnu_nu_n_unnnunnnu_________nnnnnu_____nu_nn--7 .
NAYS: Non e ____nuunn_n_nn______uununnn_______nnnunnu_____u__unnnnn_____O.
GRANTS-EMERGENCY MEDICAL SERVICES: The City Manager submitted a
written communication recommending acceptance of a Rescue Squad
Assistance Fund Grant from the Virginia Department of Health, Office of
Emergency Medical Services.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37854-080607) A RESOLUTION accepting the Rescue Squad Assistance
Fund grant offer made to the City by the Virginia Department of Health, Office
of Emergency Medical Services, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 516.)
I
Vice-Mayor Trinkle moved the adoption of Resolution No. 37854-080607.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayor Harri s_____u____n__nuuunn_u________________u___________nuunnuuu________--------7.
NAYS: No n eunnnuun__________________u_nnunnununnnunnn_n_u____________u_u-0.
Council Member Fitzpatrick offered the following resolution:
(#37855-080607) A RESOLUTION accepting the Rescue Squad Assistance
Fund grant offer made to the City by the Virginia Department of Health, Office
of Emergency Medical Services, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 517.)
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467
Council Member Fitzpatrick moved the adoption of Resolution No. 37855-
080607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri s n___nnnnn____nnn_n__n_n_n____nnnnn______n_nnnn_____u_nnn-nnu-7 .
NAYS: Non e n____nnnn_n___nnnn__n_nnnn____nn__nn_n__n_nn_nn____n_nnn-n-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#37856-080607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2007-2008 Grant and Fleet
Management Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 518.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No.3 7856-
080607. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
. an d Mayo r H arri Snmnmn__n_nm_mm__mmnmmm_n_mmmm_m___mmnnmn__m7 .
NAYS: Non en____nnnnnn_n_nn_nn_nn___nnnnnnn_n_____un__nnnn_nn_____-n-O.
GRANTS-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of Western Virginia Workforce
Investment Act funds for Program Year 2007.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37857-080607) A RESOLUTION authorizing the City Manager to execute
the requisite documents necessary for the City of Roanoke, as fiscal agent for
Area 3 of the Western Virginia Workforce Development Board, to accept
Workforce Investment Act funding in the amount of $448,199.00, from the
Virginia Employment Commission for Program Year 2007.
(For full text of resolution, see Resolution Book No. 71, page 519.)
468
Council Member Mason moved the adoption of Resolution No. 37857- I
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
and Mayor H arri S_n_nn_nn_nn______nnnnnnnn_____nn_n__nnn_n__n__nnnnnnn___-----7.
NAYS: No n e nnnnnn_n___nnnnn_nn_______n_nnnn_n_nn___________nnnnn_______--0.
Council Member Mason offered the following budget ordinance:
(#37858-080607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the FY08 Workforce Investment Act Grant,
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 520.)
Council Member Mason moved the adoption of Budget Ordinance No.
37858-080607. The motion was seconded by Council Member Dowe and
adopted by the following vote:
I
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri S_______nnnnnn__n_nn_n_nn_______n___nnn__nnn_nnn_n_nnn_n_nnn--7 .
NAYS: No n ennnnnnn_n_u__nnnn_____nnnnnnnn__nnn_n_n_nu__nnnnunn__-0.
GRANTS-HOUSING/AUTHORITY: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the 2004-
2005 CDBG/HOME Agreement with the Roanoke Redevelopment and Housing
Authority, in connection with the Park Street Square Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
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469
(#37859-080607) A RESOLUTION authorizing the appropriate City
officials to execute an Amendment No.2 to the 2004-2005 Agreement with the
City of Roanoke Redevelopment and Housing Authority ("RRHA") for the Park
Street Square Project using Community Development Block Grant ("CDBG") and
HOME Investment Partnerships Program ("HOME") funds, upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 71, page 524.)
Council Member Mason moved the adoption of Resolution No. 37859-
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri S_mm_____mmmmm___mmm__________mmummn_____mmn_m_________7 .
NAYS: Non e _n_ _u_nnu__ ____uu__uu______nu_nuu______nnunnu_un______nun_nnuO.
CITY EMPLOYEES-HUMAN RESOURCES-COMMISSIONER OF REVENUE: The
City Manager submitted a written communication recommending' an additional
full-time Deputy Clerk I position in the Office of the Commissioner of the
Revenue.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#37860-080607) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia, and transfer funding from Pay Raise Contingency,
for the new Commissioner of the Revenue position, amending and reordaining
certain sections of the 2007-2008 General Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 525.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No.3 7860-
080607. The motion was seconded by Council Member Lea and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri Summnmm_mm_mm____________m_mmmmummmm__mn____________7 .
NAYS: Non e _nn_ununnuu_nu_u___________________ _n_nuunnun_uu__nun -u-nu---O .
470
Council Member Dowe offered the following resolution:
(#37861-080607) A RESOLUTION authorizing the addition of one new,
full-time, permanent position for the Commissioner of the Revenue's Office.
(For full text of resolution, see Resolution Book No. 71, page 526.)
Council Member Dowe moved the adoption of Resolution No. 37861-
080607. The motion was seconded by Council Member Mason and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzp'atrick, Lea
an d Mayo r H arri s _______n__nn_n_nnn_______n__nnnun______unu_nu_n_______u__uun___n---7.
NAYS: Non ennnnnn__________unnun_nn__________uunnnnun_______nnnnuu__--n-O.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 37743, rezoning four tracts of land located on
Pocahontas Avenue, N. E., from RM-1, Residential Mixed Density District, to 1-1,
Industrial District, subject to certain conditions proffered by the petitioner, as
set forth in the Amended Application No. 1 of Alan L. Amos, Ine., having
previously been before the Coul1cil on its first reading on Monday, April 16,
2007, read and adopted on its first reading and laid over, was again before the
body, Council Member Fitzpatrick offering the following for its second reading
and final adoption:
(Ordinance No. 37743 was adopted on April 16, 2007, without a dispensing
with the second reading provision.)
(#37743-080607) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone certain property
within the City, subject to certain conditions proffered by the applicant.
(For full text of ordinance, see Ordinance Book No. 71, page 527.)
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471
Council Member Fitzpatrick moved the adoption of Ordinance No.3 7743-
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Wishneff, Dowe, Fitzpatrick, Lea, Trinkle
an d Mayo r H arri S___nm_m__m__mmmmmmmn____mmmm_____nmmm_mmnmm__ 7.
NAYS: Non e ________unn____n ______nn,__nn_____nnn______________nn_n___n___nn__n__n_O.
GRANTS-HUMAN SERVICES-YOUTH: Ordinance No. 37832 appropriating
funds in connection with the Juvenile Justice and Delinquency Across Ages
Program, having previously been before the Council on its first reading on
Monday, July 16, 2007, read and adopted on its first reading and laid over, was
again before the body, Counc:il Member Mason offering the following for i'ts
second reading and final adoption:
(#37832-080607) AN ORDINANCE to appropriate funding from the
Federal government through the Commonwealth of Virginia for the Juvenile
Justice and Delinquency Across Ages Program, amending and reordaining
certain sections of the 2007-2008 Grant Fund Appropriations.
(For full text of ordinance, see Ordinance Book No. 71, page 528.)
Council Member Mason moved the adoption of Budget Ordinance No.
37832-080607. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri S____mmmm_______mm_m_m________m__mmnmm___mm__mmn__m___7 .
NAYS: Non e nnn__n______________n____n__________n_nn__nn_______________n__nn__n_______O.
AIRPORT-CITY PROPERTY: Ordinance No. 37847 conveying a 1.20 acre
parcel of City-owned property to the Roanoke Regional Airport Commission, in
exchange for a parcel similar in size and value, located on Barnes Avenue, in
connection with the development of a new Police Academy, upon certain terms
and conditions, on its second and final reading.
472
(#37847-080607) AN ORDINANCE authorizing the City Manager to I
execute the necessary documents providing for the conveyance of a 1.2 acre
parcel of City-owned property bearing Official Tax No. 6610101, to the
Roanoke Regional Airport Commission, in exchange for property designated as
Official Tax No. 6590101 which is of similar size and value, located on Barnes
Avenue, in connection with the development of the new police academy, upon
certain terms and conditions.
(For full text of ordinance, see Ordinance Book No. 71, page 529.)
Council Member Mason moved the adoption of Ordinance No. 37847-
080607. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Wishneff, Dowe, Fitzpatrick, Lea
an d Mayo r H arri s mn_____mnmmmm_mm________m_m_m___mmn_________mnmnmnm 7 .
NAYS: Non e nnnnn_____________n_nnnn_nnnn____________nnnnnn_nn__n__________---0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF I
COU NCI L:
COUNTRYSIDE GOLF COURSE: Council Member Mason suggested that the
City Manager share with the public the Council's decision concerning the
Countryside Golf Course, which briefing was presented during the 9:00 a.m.
work session. (See pages 452-453.)
The City Manager explained that City staff had advised the Council that
the developer's revised proposal violated limitations of the Request for Proposal
by eliminating the golf course and adding recreation fields. She further stated
that, as a result, City staff had recommended that the revised proposal be
rejected and no further business be conducted with the developer, and the City
would notify Meadowbrook, the management company, to renew its contract to
oversee Countryside Golf Course for one year.
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473
ACTS OF ACKNOWLEDGMENT: Council Member Dowe expressed
appreciation to the City Manager and Stuart Mease, Special Projects
Coordinator, Economic Development Department, for their participation in the
Nin~h Annual Emerging Leaders Workshop, which was held on August 2 - 5,
2007, at The Hotel Roanoke & Conference Center. He stated that the first week-
end in August 2008 will be the celebration of the 10th anniversary of the
workshop, and he encouraged the City to support the event at that time. He
also shared copies of resumes' submitted by several of the college students.
ACTS OF ACKNOWLEDGMENT: Council Member Lea expressed
appreciation to the Mayor, City Manager and Council Member Mason for their
support of the Western Virginia Education Classie. He announced that the
Education Classic is scheduled to be held on Saturday, September 22, 2007, at
Salem Stadium, Salem, Virginia.
CONSERVATION EASEMENTS-CARVINS COVE: Mayor Harris stated that
over the past year, local, state and federal representatives have been assisting
the Department of Parks and Recreation with the development of a land use
management plan for Carvins Cove; completion of this plan and the Natural
Heritage Inventory is expected by the end of the summer in 2008. He further
stated that the City anticipates a recommendation that most of the 12,000 plus
acres in Carvins Cove, the second largest municipally-owned park in the United
States, be placed in a conservation easement, to not only protect the reservoir,
but to also ensure that the Cove remain in its natural state. He announced that
Governor Tim Kaine is scheduled to visit and participate in the dedication of a
conservation easement during the week of October 8, 2007.
HOUSING-FIRE: Inasmuch as the property located at 740 13th Street, S.
W. (Maple Shade Apartments), was engulfed by fire on Monday, June 25, 2007,
and considered a total loss, Council Member Fitzpatrick requested that the City
Manager pursue the possibility of acquiring the property and the adjacent
property for the creation of a pocket park for area residents.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that Council sets this time as a priority for citizens to
be heard and matters requiring referral to the City Manager will be referred
immediately for response, recommendation or report to Council.
474
MISCELLANEOUS: Robert Gravely, 727 29th Street, N. W., appeared before I
Council to complain about treatment of citizens by law enforcement and City
officials.
BRIDGES-DECEASED PERSONS: Barbara Duerk, 2607 Rosalind Avenue,
S. W., appeared before Council in recognition of the Martin Luther King, Jr.
Memorial Committee's efforts to construct the Martin Luther King Jr. Bridge. In
commemoration of the slain leader, Dr. Martin Luther King, Jr., she shared
suggestions such as a civil rights walk down Orange Avenue, a freedom walk on
the City's sidewalks and greenways, and a justice square. With the passing of
Oliver White Hill and Margie Jumper, she also suggested that it would behoove
the City to take the time to make such ideas a. reality in the City of Roanoke
before history fades from memory.
CITY MANAGER COMMENTS:
CITY EMPLOYEES: The City Manager introduced Thomas Carr as the new
Director of Planning, Building and Development, effective July 30, 2007. She
reminded the Council of the restructuring of city departments, noting that the
Economic Development Department has been removed from Planning, Building
and Development, and placed under the City Manager's directorate, and the
Housing Division which was a separate department has been placed under the I
Planning, Building and Development Department.
GENERAL SERVICES-BRIDGES: The City Manager assured citizens that in
light of the bridge collapse in Minnesota, the City's infrastructures were safe.
She pointed out that Federal legislation requires all highway bridges to be part
of an annual inspection program, and there are 27 bridges in the City that are
il1spected annually and 69 bridges inspected bi-annually. She added that the
City is conscientious about its bridge inspections and, if a bridge is found to be
unsafe, the bridge is closed until all repairs have been completed. She also
noted that an erroneous statement made by VDOT that the Ninth Street Bridge
was similar to the one in Minnesota, has been corrected.
CITY PROPERTY CELEBRATIONS: The City Manager expressed her sorrow
at the passing of Civil Rights Attorney, Oliver White Hill. She remarked that the
City was blessed to have participated in his 100th Birthday Celebration in
Richmond, Virginia, on May 4, 2007, whereby a check was presented to the
Oliver Hill Foundation for use towards the preservation of Mr. Hill's childhood
home located on Gilmer Avenue in northwest Roanoke.
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475
At 2:55 p.m., the Mayor declared the meeting in recess for one Closed
Session.
At 3:40 p.m., the Council meeting was reconvened in the Council
Chamber, with Mayor Harris presiding, and all Members of Council in
attendance, with.the exception of Council Members Mason and Wishneff.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Fitzpatrick moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in
any motion by which any Closed Meeting was convened were heard, discussed
or considered by City Council. The motion was seconded by Council Member
Lea and adopted by the following vote:
AYES: Council Members, Trinkle, Dowe, Fitzpatrick, Lea and Mayor
HaLrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e uuunn__________nnunnn n_n______uu_n_uuunnu____u_nU___n_u_unn O.
(Council Members Mason and Wishneff were absent.)
OATHS OF OFFICE-COMMITTEES-WATER: The Mayor advised that there is
a vacancy on the Western Virginia Water Authority Board of Directors created by
the expiration of the term of office of Darlene L. Burcham on June 30, 2007;
whereupon, he called for nominations to fill the vacal1cy.
The name of Marc Fink was placed in nomination.
There being no further nominations, Mr. Fink was appointed as a member
of the Western Virginia Water Authority Board -of Directors for a term ending
June 30, 2011, by the following vote:
FOR MR. FINK: Council Members Trinkle, Dowe, Fitzpatrick, Lea, and
Mayo r H arri s ------------ ________n___nu_un_u_u_nn_____________________________________________________ 5 .
(Council Members Mason and Wishneff were absent.)
476
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The Mayor I
advised that the term of office of Daniel E. Karnes as a member of the Roanoke
Redevelopment and Housing Authority, Board of Commissioners, will expire on
August 31, 2007; whereupon, he called for nominations to fill the vacancy.
The name of Daniel E. Karnes was placed in nomination. .
There being no further nominations, Mr. Karnes was reappointed as a
member of the Roanoke Redevelopment and Housing Authority, Board of
Commissioners, ending August 31, 2010, by the following vote:
FOR MR. KARNES: Council Members Trinkle Dowe, Fitzpatrick, Lea, and
Mayo r H arri s nn nnnnnnnn____U____nn_nnn_nn_n____u____ nnnnn_nnn____u____nn_nnn_ 5 .
(Council Members Mason and Wishneff were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER: The Mayor
advised that the term of office of Daniel E. Woolridge as a member of the
Roanoke Civic Center Commission will expire on September 20, 2007;
whereupon, he called for nominations to fill the vacancy.
co
I
The name of Daniel E. Wooldrige was placed in nomination.
There being no further, nominations, Mr. Woold'ridge was reappointed as
a member of the Roanoke Civic Center Commission, for a term ending
September 30, 2010, by the following vote:
FOR MR. WOOLDRIDGE: Council Members Trinkle, Dowe, Fitzpatrick, Lea,
an d Mayo r H arri S_n______nnnnunn_n_n_nnnnn_._nnnnnn_n__n_n__un___n___nn_nnnn 5.
(Council Members Mason and Wishneff were absent.)
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES:.; The Mayor advised
that there is a vacancy on the Human Services Advisory Board created by the
resignation of Frank W. Feather for a term ending November 30, 2010;
whereupon, he called for nominations to fill the vacancy.
The name of Dale A. Edmondson was placed in nomination.
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477
There being no further nominations, Mr. Edmondson was appointed as a
member of the Human Services Advisory Board to fill the unexpired term of
Frank W. Feather ending November 30, 2010, by the following vote:
FOR MR. EDMONDSON Council Members Trinkle, Dowe, Fitzpatrick, Lea,
an d Mayo r H arri s_______________________________________________________nnn_____________nn___________~_ 5.
(Council Members Maso'1 and Wishneff were absent.)
OATHS OF OFFICE-COMMITTEES-PLANNING (ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION): The Mayor called attention to a
communication from Wayne Strickland, Executive Director, Roanoke Valley-
Alleghany Regional Commission, under date of July 11, 2007, requesting that
the City of Roanoke support the establishment of a Regional Stormwater
Management Committee to gauge the level of commitment to pursue
implementation of a regional stormwater effort, by appointing one Council
member to serve on the Committee.
(For full text, see communication on file in the City Clerk's Office.)
By consensus of the Council, Vice-Mayor Trinkle was appointed to serve
as the City's representative to the Roanoke Valley-Alleghany Regional
Stormwater Management Committee.
There being no further business, the Mayor declared the Council meeting
adjourned at 3:40 p.m.
APPROVED
ATTEST:
~~.~hv
Stephanie M. Moon, CMC
City Clerk
. ..//) /1 A
re, l'~flv~
C. Nelson Harris
Mayor
478
ROANOKE CITY COUNCIL-REGULAR SESSION
August 20, 2007
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 20, 2007, at 2:00 p.m., in the Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 21 5 Church Avenue, S. W., City of Roanoke, with
Mayor C. Nelson Harris presiding, pursuant to Chapter 2, Administration, Article
II, City Council, Section 2-15, Rules of Procedure, Rule 1, Recwlar Meetings,
Code of the City of Roanoke (1979), as amended, and pursuant to Resolution
No. 37817-070207 adopted by the Council on Monday, July 2,2007.
PRESENT: Council Members David B. Trinkle, Brian J. Wishneff (arrived
late), Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., and Mayor C. Nelson
Harris-----------------------------------~------------------------------------------------------------------------5.
ABSENT: Council Members Sherman P. Lea and Gwendolyn W.
Mas 0 n --- ----- u u_______________u u u -- uu u u - uu______ u u__u -- - - -- ----- _____u - -- -- ______n ---- ---- - ---- - 2 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
At this point, Council Member Wishneff entered the meeting (2:05 p.m.)
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: A Resolution memorializing the late Oliver White
Hill, Sr., Civil Rights Attorney and former resident of Roanoke.
Council Member Dowe offered the following resolution:
(#37862-082007) A RESOLUTION memorializing the late Oliver W. Hill,
Sr., Civil Rights Attorney and former resident of Roanoke.
(For full text of resolution, see Resolution Book No. 71, page 530.)
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479
Council Member Dowe moved the adoption of Resolution No 37862-
082007. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
Harris-------~--------------------------------------------------------------------------------------------~~------5.
NAYS: Non e ____________________uu__u_u_____u___________________________--------------------u--o.
(Council Members Lea and Mason were absent.)
PROCLAMATION-CELEBRATION: The Mayor declared Friday, August 31,
2007, as Hokie Pride Day, and presented the proclamation to Brian V. Wilson,
President, Roanoke Valley Hokie Club.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. He called attention to one closed session to discuss
vacancies on certain authorities, boards, commissions and committees
appointed by Council.
MINUTES: Minutes of the regular meeting of Council held on Monday,
May 21,2007, and Monday, June 4,2007, were before Council.
. (See Minutes on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that the reading of the minutes be
dispensed with and approved as recorded. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e ---- ---------- -------- u__ -- uoo__ --------- -- ------ ___________u __.u____ ---------- u___u 0..
(Council Members Lea and Mason were absent.)
/
480
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the request of
the Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H a r ri s - -- -- -- -- - - ------ -- __u_____ -- -- ------- - ---- - n ---- -- ---- ___n___ ---- _n - - - - ---- ------ -- -- ---- -- ___on ---- - - 5 .
NAYS: None-----------------------------------------------------------------------------------------0.
(Council Members Lea and Mason were absent.)
I
COMMITTEES-FIFTH PLANNING DISTRICT COMMISSION (ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION): A communication from the City Clerk
advising of the resignation of William D. Bestpitch as a City representative to I
the Roanoke Valley-Alleghany Regional Commission, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council accept the resignation
and receive and file the communication. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H ar ri s ---- - -- _____u_ ---- _n____ n_n_ --------------------- ------ -- n________ --------- -- -- ---------- ---- _n_ -.-- - - 5 .
NAYS: Non e---------------------------------------------------'--------------------------------------0.
(Council Members Lea and Mason were absent.)
COMMITTEES-HUMAN SERVICES-HOUSING: Reports of qualification of
Dale A. Edmonston as a member of the Human Services Advisory Board to fill
the unexpired term of Frank Feather, for a term ending November 30., 2010;
and Daniel E. Karnes as a Commissioner of the Roanoke Redevelopment and
Housing Authority, Board of Commissioners, for a term ending August 31,
2011, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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481
Council Member Fitzpatrick moved that the reports of qualification be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
Harris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e _n___n________nn__n__nn_______n_n___nnn______n__n_n____--------n---------O.
(Council Members Lea and Mason were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
COUNTRYSIDE GOLF COURSE: Due to the number of citizen inquiries
concerning the Countryside Project, the matter was held over until the
7:00 p.m. regular session of Council. (See pages 516 - 518)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
POLlCE-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance of the Crime Analysis Grant from the
Virginia Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37864-082007) A RESOLUTION accepting the Crime Analysis grant to
the City from the Department of Criminal Justice Services, and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 533.)
482
Vice-Mayor Trinkle moved the adoption of Resolution No. 37864-082007. I
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H a r ri s n_ -- -- -- -- n -'- n__ ------- -- -- n -- -- -- n ___n - - -- - - -- ---- -- ---- _n_ 00 -- -- --- n__ n n__ -- -- -- -- - ----- -- --- - - - 5 .
NAYS: Non e u______________n__un_____________nn__noo_n___u______n___-----------------------0.
(Council Members Lea and Mason were absent.)
Council Member Dowe offered the following budget ordinance:
(#37865-082007) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Crime Analysis Grant, amending and
reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 534.)
Council Member Dowe moved the adoption of Budget Ordinance No.
37865-082007. The motion was seconded by Vice-Mayor Trinkle and adopted I
by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H ar ri s -- - n _n --- -- -------- - u____ u ---- _on n___n -- n_ --- n ____ -- - - -- uu _______u n__ -- -- -- ---- -- -- -- - n - n --- - 5 .
NAYS: Non e_n_n_______________________________n____n___un___u_u______nn----------oou_____O.
(Council Members Lea and Mason were absent.)
DONATIONS-POLlCE-GRANTS: The City Manager submitted a written
communication recommending acceptance of the Woodmen of the World grant
for two 30-foot flag poles and accompanying flags to be displayed in front of
the Police Building on Campbell Avenue.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following resolution:
(#37866-082007) A RESOLUTION authorizing the acceptance of a gift of
two 30-foot flag poles and accompanying flags from Woodmen of the
World/Omaha Woodmen Life Insurance Company.
(For full text of resolution, see Resolution Book No. 71, page 535.)
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483
Council Member Fitzpatrick moved the adoption of Resolution No.3 7866-
082007. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
Hi3lrris--------------------------------~---------------------------------------------------------------------------5.
NAYS: Non e _________n___n__oo__oo________nnoo_______oo__n_n_n____nn__-----oo--n------_nooO.
(Council Members Lea and Mason were absent.)
GRANTS-HOUSING: The City Manager submitted a written communication
recommending authorization to execute the 2007-2008 CDBG Agreement with
the Roanoke Redevelopment and Housing Authority for infrastructure
improvements associated with revitalizing the Hurt Park public housing site.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37867-082007) A RESOLUTION authorizing the appropriate City
officials to enter into a 2007-2008 Agreement with the City of Roanoke
Redevelopment and Housing Authority, providing Community Development
Block Grant. funding for infrastructure improvements associated with the Hurt
Park Public Housing Revitalization Project, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 536.)
Vice-Mayor Trinkle moved the adoption of Resolution No.3 7867-082007.
The motion was seconded by Council Member Dowe and adopted by the
following vote:..
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
Hi3lrris-------------------------------~-----~----------------------------------------------------------------------5.
NAYS: Non e ----n----oo___________________________u______h____nn____--------n---n-n----______O.
(Council Members Lea and Mason were absent.)
EMERGENCY MEDICAL SERVICES: The City Manager submitted a written
communication recommending authorization to execute an agreement with
Roanoke Emergency Medical Services, Inc., to reflect current services.
(For full text, see communication on file in the City Clerk's Office.)
484
Vice-Mayor Trinkle offered the following resolution:
I
(#37868-082007) A RESOLUTION authorizing the execution of a
memorandum of understanding between the City of Roanoke and Roanoke
Emergency Medical Services, Inc., (REMS) for the delivery of emergency medical
services.
(For full text of resolution, see Resolution Book No. 71, page 536.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37868-082007.
The motion was seconded by Council Member- Fitzpatrick and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H ar r is --- n_n___ - - - - -- ---- - -------- n______ ------ - -- ---- -- -- n__ n__ --- --- ___On ------ --- ------ ---- - n_ -- -- -- ou - 5 .
NAYS: Non e u___u_____________________________n__________________________----------------------n-O.
(Council Members Lea and Mason were absent.)
CELEBRATIONS-SPECIAL EVENTS: The City Manager submitted a written I
communication recommending authorization to execute an agreement with
EventZone for continuation of special events and festivals for a period of one
year, with the option to renew for two additional one-year periods.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37869-082007) AN ORDINANCE authorizing the City Manager to enter
into an Agreement, and to execute any other documents necessary to
implement the terms of the Agreement, between the City of Roanoke and
eventzone.org ("EventZone"), pertaining to the conducting of special events and
festivals by EventZone in the City of Roanoke, and dispenSing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 537.)
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485
Council Member Dowe moved the adoption of Ordinance No. 37869-
082007. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e __________U__nn________________n_______n________n_____________--------u---------nO.
(CounGiI Members Lea and Mason were absent.)
BUDGET-CAPITAL IMPROVEMENTS-PARKS (MILL MOUNTAIN ZOO): The City
Manager submitted a written communication recommending transfer of funds
to support the Mill Mountain Zoo capital improvement projects.
(For full text, see communication on file in the City Clerk's Offic~.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#37870-082007) AN ORDINANCE to transfer funding from the Capital
Projects Fund Contingency to Mill Mountain Zoo Capital Improvements,
amending and reordaining certain sections of the 2007-2008 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 538.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 37870-
082007. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e -------------____n_n_______________________n____________u_-------------~-------------O.
(Council Members Lea and Mason were absent.)
LEASES-HEALTH DEPARTMENT: The City Manager submitted a written
communication recommending authorization to execute an Amendment to the
Lease Agreement with the Virginia Department of Health with regard to City-
owned property located at 515 and 530 Eighth Street, S. W.
(For full text, see communication on file in the City Clerk's Office.)
486
Vice-Mayor Trinkle offered the following ordinance:
I
(#37871-082007) AN ORDINANCE authorizing the City Manager to
execute a second amendment to an existing Lease Agreement between the City
of Roanoke and the Commonwealth of Virginia, Department of Health, dated
June 5, 2001, to further extend the term of the Lease for additional periods of
one month each, not to exceed twelve months; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 539.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37871-082007.
The motion was seconded by Council Member Dowe.
Council Member Fitzpatrick inquired as to when the new building will be
available for occupancy; whereupon, the City Manager replied it is anticipated
that the building will be ready for occupancy by the end of June 2008 or no
later than September 2008.
There being no further questions and/or comments by the Council
Members, Ordinance No. 37871-082007 was adopted by the following vote:
I
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e--u--n________________n_n_n___n___u_nn______n__________----n---n----n-------O.
(Council Members Lea and Mason were absent.)
DIRECTOR OF FINANCE:
FINANCIAL REPORT-AUDITS: The Director of Finance transmitted the
Fiscal Year 2007 Unaudited Financial Report, which denotes an overview of
General, School and Enterprise Fund performance, and fund balances for the
General and School Funds:
(For full text, see report on file in the City Clerk's Office.)
Ann Shawver, Deputy Director of Finance, gave a financial report for the
year ending June 30, 2007, via power point presentation.
(See Year End Financial Presentation - June 30, 2007, on file in the City Clerk's I
Office.)
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487
Council Member Fitzpatrick inquired about,the offset of tax revenues for
civic facilities brought into the City; whereupon, Ms. Shawver, responded that
no official study currently exists with regard to tax revenues for the Civic
Center, but was of the opinion that it might be something that a graduate
student could work on. She noted that the Civic Facilities did retain their own
admissions tax as a revenue source, which was included in the data.
Vice-Mayor Trinkle commented that the computer program that will
quantify events might be a good choice for the City to take two events per year
and quantify them.
Council Member Wishneff inquired about the $3.7 million unfunded
. balance for the schools; whereupon, Ms. Shawver responded that the total
School Fund balance was offset last year, which made a big difference this year.
Council Member Wishneff noted that teacher salaries have decreased and
asked if said funds could be used to increase salaries for teachers; whereupon,
Dr. Rita D. Bishop, Superintendent of Schools, commented that inasmuch as
textbooks have not been purchased for many years, it has been decided that
the additional monies would be used for said purpose as well as to furnish a
recentiy renovated school. She added that a study of teacher salaries would be
conducted in order'that teachers may receive a salary appropriate for an urban
community.
There being no further questions and/or comments by the Council
Members, the reports were received and filed.
REPORTS OF COMMITTEES:
PLANNING-COUNTRYSIDE GOLF COURSE-DECEASED PERSONS: R.rBrian
Townsend, Agent, City Planning Commission, transmitted a report with regard
to the naming of Countryside Golf Course and the Roanoke Civic Center Special
Events Center, recommending the following:
The Countryside Golf Course be named after the late Roy Stanley Miller;
and
The Roanoke Civic Center Special Events Center not be named after the
Honorable Linwood Holton and the late Honorable Elbert Lee Trinkle.
488
It was stated that the Commission's Ordinance and Names Committee
met on Monday, July 16, 2007, to discuss the referral by City Council to name
the Countryside Golf Course after the late Roy Stanley Miller, and to name the
Roanoke Civic Center Special Events Center after the Honorable Linwood Holton
and the late Honorable Elbert Lee Trinkle. It was further stated that the
Committee recommended the naming of Countryside after Mr. Miller; however,
it did not recommend naming the Special Events Center after former Governors
Holton and Trinkle inasmuch as the Planning Commission's naming policy
advises against naming public facilities after persons currently living, and it was
uncomfortable in naming the Center after the late Elbert Trinkle since he was a
relative of a sitting Council Member.
(For full text, see report on file in the City Clerk's Office.)
Inasmuch as the Miller family had not been contacted with regard to the
naming of Countryside Golf Course after the late Roy Stanley Miller, the Mayor
suggested that the matter be tabled.
I
Council Member Fitzpatrick was of the opinion that the Planning
Commission's current policy of not recognizing people who were still alive was
inappropriate, and requested that the Council discuss possible changes to the I
policy.
Mayor Harris requested that the matter be researched for discussion at a
future Council work session; whereupon, the City Manager suggested that the
discussion be expanded to include buildings that the Council may wish to
reserve for naming purposes that could be marketed to fund expenses
associated with said buildings.
Following discussion, it was the consensus of the Council that the naming
of Countryside Golf Course and the Roanoke Civic Center Special Events Center
be tabled indefinitely, and that City staff research the naming policy for
discussion by the Council at a future Council work session.
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report-requesting appropriation of funds to various school programs; and the
Director of Finance also submitted a report recommending that the Council
concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
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489
Vice-Mayor Trinkle offered the following budget ordinance:
(#37872-082007) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal governments as well as from local match and a
donation, amending and reordaining certain sections of the 2007-2008 School
Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 540.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 37872-
082007. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e n___________________oo_____n________n_n__nn____n___________----n-----------------O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
SCHOOLS-STATE OF THE CITY ADDRESS: Chris Craft, 1501 East Gate
Avenue, N. E., appeared before Council and spoke about the overall future of
the City of Roanoke.
HOUSING-MISCELLANEOUS: Robert Gravely, 727 29th Street, N. W.,
appeared before Council and spoke about the housing and job markets in the
City of Roanoke, as we.ll as bringing entertainment to the City.
490
CITY MANAGER COMMENTS:
I
CELEBRATIONS: The City Manager announced the dedication of the flag
poles from the Woodmen of the World and Citizen Hero Awards on Tuesday,
September 11, 2007 at 11 :00 a.m., at the Police Headquarters on Campbell
Avenue. She remarked that the flags would be raised at that time and local
citizens who have gone above and beyond the call of duty to assist fellow
citizens would be recognized.
At 3:25 p.m., the Mayor declared the meeting in recess for closed
session.
At 3:40 p.m., the Council meeting reconvened in the City Council
Chamber, with Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Council Members Lea and Mason.
COUNCIL: With respect to the Closed Meeting just concluded, Mayor
Harris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which I
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor
H a r ri s --- __u u ---- ---- -- - _u_u__ ---- ---- __u____ nn --- -- ---- - - ---- u__ ----- _u - ---- -- un____ -------- _n_____ - - 5 .
NAYS: Non e___n________u____n_n______n______n_____n_______________________n_________n______ O.
The Mayor advised that there are vacancies on the Court Community
Corrections Program Regional Community Criminal Justice Board created by the
expiration of terms of office of William E. Cleaveland, A. L. "Joe" Gaskins and
George A. McMillan as City representatives to the Court Community Corrections
Program Regional Community Criminal Justice Board on June 30, 2007;
whereupon, he called for nominations to fill the vacancies.
The names of Sheriff Octavia Johnson and Deputy Police Chief Steve Lugar
were placed in nomination.
There being no further nominations, Sheriff Johnson and Deputy Police
Chief Lugar were appointed as City representatives to the Court Community I
Corrections Program Regional Community Criminal Justice Board for terms
ending June 30, 2010, by the following vote:
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4.91
FOR SHERIFF JOHNSON AND DEPUTY POLICE CHIEF LUGAR: Council
Members Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor Harris-m--mmn--m---5.
(Council Members Lea and Mason were absent.)
INDUSTRIES: The City Attorney was instructed to prepare proper
measures reappointing Linda D. Frith and F. Gordon Hancock as Directors of the
Economic Development Authority for terms of four years, each, ending
October 20, 2011.
VIRGINIA MUNICIPAL LEAGUE: The City Attorney was instructed to
prepare the proper measure designating Council Member Beverly T. Fitzpatrick,
Jr., as the Voting Delegate, and Council Member Alfred T. Dowe, Jr., as the
Alternate Voting Delegate for the Business Session and meetings of the Urban
Section of the Virginia Municipal League on Tuesday, October 16, 2007, in
James City County, Virginia.
At 3:45 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the City Council
Chamber, with Mayor C. Nelson Harris presiding.
PRESENT: Council Members David B. Trinkle, Brian J. Wish neff, Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea and Mayor C. Nelson
HClrris------------------------------------------------------------------------------------------------------------E).
ABSENT: Council Member Gwendolyn W. Masonnm--nnuu-----u--n-------m 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
492
PRESENTATIONS AND ACKNOWLEDGMENTS:
I
ACTS OF ACKNOWLEDGEMENTS-YOUTH: Council Member Fitzpatrick
offered the following resolution congratulating the Virginia Warriors (16 and
under) Basketball Team for winning the Youth Basketball of America National
Championship Tournament:
(#37863-082007) A RESOLUTION paying tribute to the Virginia Warriors
(16 and under) Basketball Team for its victory in the Youth Basketball of
America (YBOA) National Championship Tournament in Orlando, Florida,
June 30 - July 8,2007.
(For full text of resolution, see Resolution Book No. 71, page 542.)
Council Member Fitzpatrick moved the adoption of Resolution No. 37863-
082007. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
MCl)f()r HClrris---------------------------------------------------------~----------------------------------------(j.
NAYS: Non e ________________________________m____m___________________________m_________--------0 . I
(Council Member Mason was absent.)
The Mayor welcomed members of the basketball team and presented a
ceremonial copy of the above-referenced measure to Head Coach Ron
Anderson, and Assistant Coaches Eric Thomas, Sr., Brian Paige and Frank Miller,
Sr.
PUBLIC HEARINGS:
TAXES: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, August 20, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard,. approving. the request of
Presbyterian Community Center, Inc., and PCC Land Company, L.L.c., for
designation of its real property, identified as Official Tax No. 4120525 and
located at 1236 Jamison Avenue, S. E., to be exempted from real estate
taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 10, 2007.
I
(See publisher's affidavit on file in the City Clerk's Office.)
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493
The City Manager submitted a written communication recommending that
the Council authorize the Presbyterian Community Center, Inc., and PCC Land
Company, LLC, exemption from real estate taxation pursuant to Article X,
Section 6 (a) 6 of the Constitution of Virginia, effective January 1, 2008, if the
organizations agree to pay the subject service charge by that date.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37873-082007) AN ORDINANCE exempting from real estate property
taxation certain property of the Presbyterian Community Center, Inc., and PCC
Land Company, L.L.c., located in the City of Roanoke, organizations devoted
exclusively to charitable or benevolent purposes on a non-profit basis;
providing for an effective date; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance,Book No. 71, page 543.)
Council Member Dowe moved the adoption of Ordinance No. 37873-
082007. The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7873-082007 was adopted by the follOWing vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s _n____n____n__n__n_____u___n__n__n____n__n______un_____--n------n---------n--_____6.
NAYS: Non e _n___________nnnnn____nn_____________n__nnn_n_________--n---------n-n----O.
(Council Member Mason was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council of the City of Roanoke on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 20, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a request from Robert Fielding
to permanently vacate, discontinue and close a portion of an alley running
parallel with Wasena Terrace, S.W., said alley adjoining properties bearing
Official Tax Nos. 1220519, 1220520, 1220514, 1220513, and part of
1220512, the matter was before the body.
494
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and Friday, August 10, 2007.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the alley closure, advising that granting the applicant's request will
rid the City of an unneeded portion of paper right-of-way and two parcels that
lack street frontage, and allow the applicant to maintain the property as part of
his rear yard; and the closure should be subject to the conditions listed below:
. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said plat
shall combine all properties which would otherwise dispose of the land
within the right of way to be vacated in a manner consistent with law, and
retain appropriate easements for the installation and maintenance of any
and all existing utilities that may be located within the right-of-way,
including the right of ingress and egress.
. Upon meeting all other conditions to the granting of the application, the I
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay sucn fees and charges as
are required by the Clerk to effect such recordation.
. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance should
be null and void with no further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
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495
Vice-Mayor Trinkle offered the following ordinance:
(#37874-082007) AN ORDINANCE permanently vacating, discontinuing
and closing a portion of an alley and certain public rights-of-way in the City of
Roanoke, as more particularly described hereinafter; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 545.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37874-082007.
The motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7874-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s ____00___________________________________________________________---------------------------------6.
NAYS: Non e ----________________________uuuu________________________=___----uu-----------------o.
(Council Member Mason was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council of the City of Roanoke on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 20, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a request of Echo Sentinel
Group, LLC, and Unified Human Services Transportation Systems, Inc., that 31 st
Street, N. W., between Baker Avenue and Breckenridge Avenue, as well as a
portion of Breckenridge Avenue; and a 1 5-foot wide alley running in an easterly
direction to its terminus at 31 st Street, N. W., be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
496
The Planning Commission recommended approval of the applicants'
request to vacate the portions of rights-of-way and alley; granting the
applicants' request could further aid in the redevelopment and expansion of
their business establishments; and the development of such underutilized
industrial sites is encouraged in Vision 2001-2020, the City's Comprehensive
Plan. It was advised that the closure should be subject to the conditions- as
listed below, and a sale price of $19,000.00 at a rate of approximately $.67 per
square foot, due to its contributory value to the applicants' properties:
I
· The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all reqUired approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right of way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
. Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for I
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as are required by the Clerk to effect
such recordation.
. Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
. If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance
should be null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
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497
City staff submitted a written supplemental report advising that staff had
undertaken additional review of the circumstances affecting the value of the
vacated right-of-way and had made a supplemental recommendation to the
Planning Commission action, citing that the applicant not be charged for the
portion of 31st Street, N. W., given his ultimate responsibility for cleanup when
the site is developed; and the closure be subject to the conditions as listed
below and a sale price of $12,000.00, at a rate of approximately $.66 per
square foot for the alley and portion of Breckenridge Avenue, N. W.:
p
· The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right of way to be vacated in a manner consistent with
law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
· Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virg,inia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as are required by the Clerk to effect
such recordation.
· Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
· If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance
should be null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following ordinance:
498
"AN ORDINANCE permanently vacating, discontinuing and closing a I
portion of a certain streets and certain public rights-of-way in the City of
Roanoke, as more particularly described hereinafter; and dispensing with the
second reading by title of this ordinance."
Council Member Fitzpatrick moved the adoption of the ordinance. The
motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter.
Joseph Lohkamp, Co-owner of Echo Sentinel Group, appeared before the
Council and voiced his objection to the City's offer in the amount of
$12,000.00, at a rate of appro'ximately $.66 per square foot for the alley and a
portion of Breckenridge Avenue, N. W., citing the condition of the unimproved
right-of-way of 31st Street and the numerous debris on the site that would
require removal and cleanup; and inasmuch as a total of $3,400.00 had already
been spent on the property, he asked that the land be given to Echo Sentinel
Group.
There being no additional speakers', the Mayor declared the public I
hearing closed.
R. Brian Townsend, Assistant City Manager for Operations, advised that
Mr. Lohkamp had subsequently submitted a proposal to the Planning
Commission to vacate an adjacent portion of Breckenridge Avenue, whereby,
the Planning Commission made its recommendation based on the value of the
property; and following the City Environmental.Administrator's evaluation of the
site, the additional cost was estimated at $3,000.00. He added that Mr.
Lohkamp produced information relative to the environmental condition of 31st
Street and an estimated cost for cleanup, in an estimated amount of $6,500.00
- $7,000.00, which was based upon the visual condition of the right-of-way.
Mr. Townsend stated that based on Mr. Lohkamp's findings, a
supplemental recommendation was presented to the Council requesting that
the portion of 31st Street, N. W., be vacated at no charge to the applicant, at a
sale price of $12,000.00. .
Council Member Dowe inquired as to how the $19,000.00 figure was
derived; whereupon, Mr. Townsend responded that the total square footage of
all rights-of-way combined was assigned a per square foot value, and thereafter
the amount was applied to the entire square footage. He added that the I
$12,000.00 amount discounted the cleanup for the 31 st Street portion.
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499
Council Member Wishneff inquired if the value of the right-of-way was
$.33 a square foot and whether the $12,000.00 represented $.67 a square foot;
whereupon, Mr. Lohkamp advised that $.21 a square foot was the amount paid
by RADAR for the adjoining lots approximately three years ago, adding that an
estimated bid, in the amount of $7,500.00, for cleanup was also presented.
Mr. Lohkamp indicated that he was not willing to move forward with the
petition if the vacation was not economically feasible.
Council Member Wishneff also asked if a proffered condition could be
added requiring the applicant to cleanup the property within a specified period,
and if the proffered condition was not met within said time period, could the
petitioner be required to pay the City; whereupon, Mr. Townsend explained that
every ordinance adopted by the Council relating to street vacations require the
applicant to complete the process within one year, and if the proffered
condition(s) is not met, the Council's action becomes null and void. Council
Member Wishneff stated that he would be willing to agree to a proffered
condition.
It was the consensus of the Council that adoption of the measure in
connection with the request of Echo Sentinel Group, LLC, and Unified Human
Services Transportation Systems, Inc., be tabled until the next regular meeting
of the Council scheduled to be held on Tuesday, September 4, 2007, at 2:00
p.m., in the Council Chamber, in order to allow City staff and Mr. Lohkamp an
opportunity to resolve various issues.
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, August 20, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Danny L. Beamer to amend the INPUD plan on
property located at 2219 Franklin Road, S. W., Official Tax No. 11 50108, to
allow one free standing sign on such property until such time as the existing
building on said property is demolished and prohibiting an electronic
r~aderboard on the subject property, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and on Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of an amendment to the Ivy Market Development Plan relative to
Official Tax No. 1150108, in order for the addition of a freestanding sign to be
consistent with the City's Comprehensive Plan and the Franklin Road/Colonial
Avenue Area Plan, advising that the application will allow for the interim use of
the property while the remaining phases of Ivy Market are under construction.
(For full text, see report on file in the City Clerk's Office.)
500
Vice-Mayor Trinkle offered the following ordinance:
(#37875-082007) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, by amending an INPUD plan
presently binding upon certain property conditionally zoned INPUD,
Institutional Planned Unit Development District; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 548.)
Vice-Mayor Trinkle moved the adoption of the ordinance. The motion was
seconded by Council Member Lea.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
Danny L. Beamer appeared before the Council in support of his request.
I
There being no questions and/or comments by the Council Members, I
Ordinance No. 37875-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s _________n_________n_____u_______________________~__oo_________--00-------------00-------------6.
NAYS: Non e __________noo________n__________n___n________uoo_______-:__oo_--00--00------00-------0.
(Council Member Mason was absent.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a pUlJlic hearing for
Monday, August 20, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of The Rescue Mission of Roanoke, Incorporated,
that property located at 632 Bullitt Avenue, S. E., bearing Official Tax No.
4013018; property located on Bullitt Avenue, S. E., bearing Official Tax No.
4013017; and a property located at 624 Bullitt Avenue, S.E., bearing Official
Tax No. 4013015, be rezoned from IN, Institutional District, to MX, Mixed Use
District, subject to the conditions that the propel:1Y be limited to single-family,
two-family or multi-family use only, general or professional offices, live-work
unit, mixed use building, or child day care center; that the lot line between
parcels bearing Official Tax Nos. 4013015 and 4013017 be vacated; and that
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501
the houses located at 624 and 632 Bullitt Avenue, as identified on the site plan
dated June 20, 2007, for The Rescue Mission of Roanoke, Incorporated, will not
be demolished, to allow the return of two former residential structures to
residential use and to limit the use of a former daycare center to either
residential or office uses, as proffered, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and on Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the rezoning, advising that the application to rezone Official Tax
Nos. 4013015, 4013017 and 4013018 is consistent with the City's
Comprehensive Plan and the Belmont-Fallon Neighborhood Plan; and rezoning
the property betweeh Jamison Avenue and Bullitt Avenue to permit a mix of
housing types, including mixed-use buildings and live-work units, is a method
specifically identified by the plans to revitalize the neighborhood and adaptively
reuse existing structures. '
(For full text, see report on file in the City Clerk's O'ffice.)
Vice-Mayor Trinkle offered the following ordinance:
(#37876-082007) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone three tracts of land
located on Bullitt Avenue, S. E., and identified by Official Tax Nos. 4013015,
4013017 and 4013018, from IN, Institutional District, to MX, Mixed Use
District, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Boo~ No. 71, page 549.)
Vice-Mayor Trinkle moved the adoption of the ordinance. The motion'
was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter.
Sandra Eanes, 1616 Stewart Avenue, S. E., appeared before the Council in
support of the rezoning request, and she expressed appreciation to the
Southeast Action Forum for its support.
Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council in
support of the rezoning request.
502
There being no additional speakers, the Mayor declared the public I
hearing closed.
Maryellen F. Goodlatte, Attorney, appeared before the Council in support
of her client.
Council Member Lea expressed his appreciation to the citizens and the
Rescue Mission for their efforts in the community.
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37876-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
MCl)fc>r HClrris-------------------------~---------------~--------------------------------------------------------E>.
NAYS: Non e n__n_____n___________n__________n______n_____________oo_____-------n-----oo-------O.
(Council Member Mason was absent.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for I
Monday, August 20, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the Rescue Mission of Roanoke, Inc., to amend
a proffered condition relating to a proffered development plan on the property
located at 401 Tazewell Avenue, S. E., bearing Official Tax No. 4012201, to.
allow for the erection of a metal storage building on the lot, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and on Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
approval of the rezoning, advising that the application to -amend the
development plan of Official Tax No. 4012201 is consistent with the City's
Comprehensive Plan and the Belmont-Fallon Neighborhood Plan, and the
addition of the accessory structure will not intensify or add any programs to
the Rescue Mission.
(For full text, see report on file in the City Clerk's Office.)
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503
Council Member Fitzpatrick offered the following ordinance:
(#37877-082007) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, by amending a condition
presently binding upon certain property conditionally zoned INPUD,
Institutional Planned Unit Development District, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 551.)
Council Member Fitzpatrick moved the adoption of the ordinance. The
motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37877-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s ____________________,__________00_________________________________-------------------n----------u6.
NAYS: Non e ---------________________________________________n__n__________-uu------u-----------o.
(Council Member Mason was absent.)
\
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, August 20, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Plantation and Kanter to rezone property at
1302 Kimball Avenue, N. E., bearing Official Tax Nos. 3043001, 3043002 and
3043003, from MX, Mixed Use District, to 1-1, Industrial District, with a proffer,
as set forth in Amended Application No.2, dated June 18, 2007, to allow for
certain commercial and industrial uses, including financial institutions,
laboratories, offices, commercial caterers, certain food production, dry
cleaners, distribution centers, warehouses, educational and governmental
facilities, retail building supplies and materials, wireless telecommunication
facilities, and limousine services, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007, and on Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
504
The Planning Commission submitted a written report recommending I
approval of the rezoning, advising that the request is consistent with the City's
Comprehensive Plan and the Williamson Road Area Plan, and all permitted uses
proposed by the applicant are compatible with the existing building and
appropriate for the site's prominent location along one of the City's entrance
corridors.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37878-082007) AN ORDINANCE to amend ~36.2-1 00, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone three tracts of land
located at 1302 Kimball Avenue, N. E., and identified by Official Tax Nos.
3043001, 3043002 and 3043003, from MX, Mixed Use District, to 1-1, Industrial
District, subject to a proffer; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 553.)
Council Member Dowe moved the adoption of the ordinance. The motion I
was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the publiC
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37878-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s ______________________uun__u_______________u__u________-----oo---------u-------------------6.
NAYS: Non eu_u________oooo_____uu_______________n____________________oo_-----oo-------u-------O.
(Council Member Mason was absent.)
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council of the City of Roanoke on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 20, 2007, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on a proposal of the City of I
Roanoke to permanently close by barricade Carlisle Avenue, S. E., at its
intersection with 16th Street, S. E., the matter was before the body.
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505
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 3, 2007 and Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
denial of the request, advising that the request is not consistent with the City's
Comprehensive Plan and the existing barricade does not provide any essential
public benefit. .
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
"AN ORDINANCE authorizing the alteration and closing by barricade of
certain public right-of-way in the City of Roanoke, Virginia, as more particularly
described hereinafter; and dispensing with the second reading by title of this
ordinance."
Council Member Dowe moved the adoption of the ordinance. The motion
was seconded by Council Member Lea.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter.
Shannon Harvey, 1547 Carlisle Avenue, S. E., appeared before the Council
in support of the closure by barricade on Carlisle Avenue, commenting that the
barricade would stop speeding automobiles from traveling up and down Carlisle
Street, and would also protect the children traveling to and from the park that is
located in the neighborhood. In conclusion, she suggested that the City install
speed bumps on the street.
Connie Kuhn, 1589 Carlisle Avenue, S. E., appeared before the Council in
support of the closure by barricade on Carlisle Avenue, stating that she resides
three houses from the barricade, which was erected on July 24, 1989, because
of the dangerous situation with traffic and the dealing of drugs in the park. She
referred to a petition containing 150 signatures from the neighborhood, which
reflects the importance of the barricade in the neighborhood.
Loren Bruffey, 4554 Breckinridge Mill Road, Fincastle, Virginia, owner of
Cardinal Rubber & Seal, appeared before the Council in opposition of the
barricade, stating that the barricade has created problems for his business over
the years, and the street corridor is a valuable asset to businesses. In closing,
he further stated that the businesses in the neighborhood, including his
business, would benefit from the removal of the barricade on Carlisle Avenue.
506
There being no additional speakers, the Mayor declared the public
hearing closed.
I
Brian Townsend, Acting City Manager for Community Development,
presented background information regarding the barricade, pointing out that
neither the, Planning Commission, City staff, nor the Traffic Engineer found
justification for the barricade on Carlisle Avenue, neither from a policy context
nor from conditions observed out in the field.
Vice-Mayor Trinkle inquired if any type of limitations or restrictions could
be placed on the use of the road in terms of commercial vehicular traffic;
whereupon, Mr. Townsend responded in the affirmative, adding that the City
has the authority to post, under certain conditions, the prohibition of certain
size trucks traveling through residential neighborhoods, which
limitations/restrictions would be based on the analysis of traffic patterns,
adjacent land uses, etc.
There being no additional questions and/or comments by the Council
Members, the adoption of the ordinance was lost by the following vote:
AYES: Council Member Leam____m_mmmu_____m___mmmuu____mmm_m_m 1.
NAYS: Council Me/Tlbers Trinkle, Wishneff, Dowe, Fitzpatrick and Mayor I
Hillrris------------------------------------------------------------------------------------------------------------E>.
(Council Member Mason was absent.)
CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, August 20, 2007, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, with regard to a proposal to
convey certain City owned property, designated as Tax Map No. 1030508,
located at 1301 Third Street, S.W., to Intercept Youth Services, Inc., the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 10, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a contract for the sale of the property to, Intercept
Youth Services, Inc., at the appraised price of $295,000.00, subject to approval
as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
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507
Vice-Mayor Trinkle offered the following or.dinance:
(#37879-082007) AN ORDINANCE authorizing the City Manager to
execute the necessary documents providing for the conveyance of Official Tax
Map No. 1030508, located at 1301 Third Street, S. W., to Intercept Youth
Services, Inc., to be used for providing comprehensive health, mental and
substance abuse services to youth ages twelve through nineteen;. and
dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 554.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37879-082007.
The motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being no additional speakers, the Mayor
declared the public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7879-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s --------------_____________________________________u__oo -------------u--oo----------oo---~------6.
NAYS: Non e _____n______u___________________________oo_____oo____________---00---------------------0.
(Council Member Mason was absent.)
PARKS. AND RECREATION (MILL MOUNTAIN lOO)-LEASE: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, August 20, 2007, at 7:00 p.m., or as soon thereafter as the matters
may be heard, with regard to a proposal to extend the City's lease and
agreement with Blue Ridge Zoological Society of Virginia, Inc., which leases City
property designated as Tax Map No. 4050305, being the top portion of that
land commonly referred to as "Mill Mountain" for the purpose of operating and
maintaining Mill Mountain Zoo, for a term of five years, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 10,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
508
The City Manager submitted a written communication recommending
authorization to execute the Zoo Choo Agreement with an effective date of
March 1, 2007, and authorization to execute the Mill Mountain Zoo lease with
the Blue Ridge Zoological Society of Virginia, Inc., with an effective date of
January 1, 2007.
I
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37880-082007) AN ORDINANCE authorizing the City Manager to enter
into a Lease Agreement between the City of Roanoke and Blue Ridge Zoological
Society of Virginia, Inc., for the lease of City-owned property deSignated as Tax
Map No. 4050306 for an initial term of two years subject to three additional
one-year renewal terms, in connection with the operation of Mill Mountain Zoo;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 555.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37880-082007.
The motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in I
connection with the matter.
Sean Greene, Executive Director, Mill Mountain Zoo, appeared before the
Council and expressed appreciation for the $500,000.00, the City's first match
towards the Zoo's capital campaign. He also expressed appreciation to the City
for the in-kind services consisting of over 700 man-hours that were donated
during the past fiscal year to help the Zoo prepare for its accreditation. He
pointed out that Mill Mountain is unique in many ways, i.e.: wild life, trails and
greenways, natural space -- Mill Mountain is also a recreation aspect.
He spoke about the positive changes that have occurred since March
2006, and he urged the City to continue to partner with the Zoo on various
levels.
Shannon Jierles, Mill Mountain Zoo, appeared before the Council and
expressed appreciation to the Council for the generous challenge grant that
was presented to Mill Mountain. She remarked that the City's willingness to
support the organization has sent a powerful message, both to the American
Zoological Association and members of the community, and the City's
generosity has and will inspire others to embrace and support the organization.
In conclusion, she envisions Mill Mountain Zoo as' a place for children to I
become engaged with live animals, to become enlightened about the
importance of conservation and empowered to make a difference.
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509
Dave Orndorff, General Zoo Keeper, Mill Mountain Zoo, appeared before
the Council and advised that he has been at the Zoo for about six weeks. He
pointed out that he previously was employed with the San Diego Zoo, a facility
20 times larger, which attracts a hundred times more people; however, his
reason for relocating to Roanoke was the endless possibilities at Mill Mountain
Zoo. He commented on the commitment by the staff, the community, and a
potential to develop a successful plan.
Sara Brooks, President, Board of Directors, Mill Mountain, appeared
before the Council and expressed appreciation to the City for its assistance over
the past 20 months. Inasmuch as the City was greatly responsible for all the in-
kind hours given to the Zoo, she stated that the Zoo was part of the whole
entity of the City, and urged the Council to continue supporting the Zoo so that
it may be able to continue to. do great things on the Mountain, i.e.: build
beautiful new facilities at the Zoo to increase its visitors yearly.
Frank Cotter, 3112 Allendale Street, S. E., appeared before the Council to
urge the City to continue its support of Mill Mountain Zoo.
Paddy Cotter, 3112 Allendale Street, S. E., appeared before the Council to
urge the Council and the City to continue its support of Mill Mountain Zoo.
Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council in
connection with the request of the Executive Director of Mill Mountain for
financial support of the Mill Mountain Zoo.
There being no additional speakers, the Mayor declared the public
hearing closed.
Vice-Mayor Trinkle commended Mr. Greene for relocating to Roanoke and
on the great job that he and the Board are doing. He also commended the City
Manager for allowing the money to get to the Zoo expeditiously as well as the
in-kind services provided by the City during the past year.
Based on previous discussion regarding in-kind hours and contributions,
Vice-Mayor Trinkle inquired as to whether in-kind hours were more important
than money; whereupon, the City Manager pointed out that the lease calls for
an increase in in-kind services from 35 hours to 60 hours; however, the lease
does not cover the hun.dreds of hours that was initially requested.
Vice-Mayor Trinkle inquired whether there would be a time when it may
be hard to match capital contributions with operating donations; whereupon,
the City Manager replied that it is not the City's practice to match capital with
operating. She added that it was not the City's practice to provide operating
funds to non-profit organizations except through the City's two committee
structures - the Roanoke Arts Commission and Human Services Advisory Board.
510
Vice-Mayor Trinkle agreed that the City's donation should be contributed I
toward capital, and asked if the Council has ever extended an opportunity
whereby it would consider a match to include operating; whereupon, the City
Manager noted that the decision would be Council's alone, which would require
a change in its policy.
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37880-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s ________oo____u___________________________u__oo______oo__u_________------------------u--------6.
NAYS: Non e ------------------ ________________n_____oooo__nnu______u_______________________u_--0.
(Council Member Mason was absent.)
Council Member Dowe offered the following ordinance:
(#37881-082007) AN ORDINANCE authorizing the City Manager to enter
into an Agreement among the City of Roanoke, Roanoke Jaycees, Inc., and Blue
Ridge Zoological Society of Virginia, Inc., pertaining to the operation of the Mill I
Mountain Zoo Choo Train; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 556.)
Council Member Dowe moved the adoption of Ordinance No. 37881-
082007. The motion was seconded by Vice-Mayor Trinkle, and adopted by the
following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s __u__uu_________________u__________________u______________-----------------u-u---------u--6.
NAYS: Non e------u----------------------u-----------------~---------~------------00--00-----------0.
(Council Member Mason was absent.)
SCHOOLS-EASEMENTS: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, August 20, 2007, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a
proposal to grant a temporary construction easement to the Roanoke Higher
Education Authority across the entirety of City-owned property, designated as I
Tax Map No. 2013001, to serve as a construction staging area, placement of-a
construction office trailer and the storage of construction equipment and
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511
building materials and the placement of a mobile kitchen, in connection with
the construction of the Roanoke Higher Education Authority's culinary arts
building, for a term of five months, commencing on August 15, 2007, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, August 10,2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute the appropriate documents granting the extension of
the temporary easement to the Roanoke Higher Education Authority and to
allow the location of a temporary mobile kitchen, subject to approval as to form
by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37882-082007) AN ORDINANCE authorizing the proper City officials to
grant a temporary easement across City-owned property identified by Tax Map
No. 2013001, to the Roanoke Higher Education Authority for the use of such
property as a construction staging area and for the placement of a temporary
mobile kitchen to be used by Virginia Western Community College as a culinary
lab; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 557.)
Council Member Dowe moved the adoption of Ordinance No. 37882-
082007. The motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter.
Tom McKeon, Chairman, Downtown Roanoke, Inc., Board of Directors,
appeared before the Council and spoke in support of the extension of the
temporary easement to the Roanoke Higher Education Authority and to allow
the location of the temporary mobile kitchen to be used by Virginia Western
Community College as a culinary lab for students in the Culinary Arts Program.
There being no additional speakers, the Mayor declared the public
hearing closed.
512
There being no questions and/or comments by the Council Members, I
Ordinance No.3 7882-082007 was adopted by the following vote:
AYES: Council Members Trinkle, Wishneff, Dowe, Fitzpatrick, Lea and
Mayo r H arri s _n____________________u_ ______~___________oo_oooo_________oo_ 00_______________ -00---------------6.
,
NAYS: Non e__________oo__oo__________oooo_____unn__________n__u__n______----u-u-------------o.
(Council Member Mason was absent.)
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: A petition filed by Dawn S. Waters,
appealing a decision of the Architectural Review Board, which was rendered on
June 14, 2007, that no Certificate of Appropriateness be issued with regard to
property located at 377 Albemarle, S. W., for the replacement of windows, was
before Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Ms. Waters presented photographs of the windows prior to installation
and of the work in progress at her residence located at 377 Albemarle Avenue, I
S. W., and advised that the same 4,000 series windows installed had been
placed in various homes throughout old southwest. She advised that members
of the Architectural Review Board and City staff had inspected the residence and
thereafter, presented a design to her that would bring the windows into
compliance, however, once the application was filed for a Certificate of
Appropriateness for the replacement of windows, staff recommended denial
citing that the replacement windows had altered the appearance of the home.
She requested the Council to reverse the decision of the ARB and grant the
Certificate of Appropriateness.
As background, Barbara Botkin, Chairman, Architectural Review Board,
advised that:
On November 17, 2005, a citizen advised staff that original wood
windows were being replaced at 377 Albemarle Avenue, S. W.,
which is within the H-2, Neighborhood Preservation District. Code
Enforcement staff met with the owner, Ms. Dawn Waters, and
advised that a Certificate of Appropriateness was needed and
supplied her with an application.
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513
The window installer had the owner sign an agreement that she
'would contact the City of Roanoke to obtain the required approvals.
Ms. Waters filed an application for a Certificate of Appropriateness
for the replacement windows, which was considered by the
Architectural Review Board on December 8, 2005. Staff
recommended denial because the request was not consistent with
the H-2 Guidelines, as the replacement windows reduced the
amount of window space and did not match the existing window
size, shape, and proportion.
Architectural Review Board members expressed concern about the
design of the windows and stated that had the matter been brought
to the Board before the work was done that the Board could have
provided guidance. Approval of the application failed by a 6-0
vote. Ms. Waters was formally notified of the denial and of her
right to appeal to City Council by letter dated December 9, 2005.
Ms. Waters filed an appeal of the Architectural Review Board's
decision on January 9, 2006. On February 21, 2006, the request to
City Council 'to approve the application failed by a 0-5 vote. The
applicant filed an appeal of City Council's decision in Circuit Court
on March 22, 2006. The case was dismissed on September 13,
2006. A motion to appeal was filed In the Supreme Court of
Virginia on October 18, 2006. This motion was denied because it
was received after the filing deadline.
The applicant filed an application to the Architectural Review Board
requesting approval of the same windows on March 4, 2007. The
application was accepted since one year had passed since the
original application was submitted. City Code mandates that the
same request cannot be applied for within one year of the
application's original submittal.
The applicant appeared before the Architectural Review Board on
April 12, 2007. Architectural Review Board member Don Harwood
said if the Board was given a chance to work with the applicant
prior to the windows being installed, the Board may come to a
mutually agreeable solution. He suggested that the issue be tabled
and that one or two members of the Board meet at the site and
look at the windows again to confirm that the windows were not
going to met the standards. Mr. Schlueter seconded the motion
and the application was tabled by a 6 - 0 vote until the next
Architectural Review Board meeting on May 10, 2007. During this
time, enforcement action was not pursued.
514
Staff, Messrs. Harwood and Schlueter met the applicant at the
property on May 1, 2007, to look at the windows and discuss
potential alternatives. Mr. Harwood proposed that the applicant
finish (wrap) the windows to mimic the appearance and profile of
the original windows.
I
On May 10, 2007, the applicant appeared before the Architectural
Review Board and the request was tabled by a 4 - 0 vote until the
June 14, 2007 meeting. On June 14, 2007, a roll call vote was
taken and the request to approve the application failed by a 4 -1
vote. The Board found that the application was not consistent with
the following H-2 guidelines:
. Identify and keep the original materials of windows, such
as size, shape, glazing, muntins and moldings.
. Consider new replacement windows only when old
replacements are unavailable. New replacements should
be compatible in size, shape, design and proportion.
. Use storm windows to improve thermal efficiency of
existing windows.
The replacement windows were not the same material, proportion, or
design as the original windows. The project, therefore, required a I
Certificate of Appropriateness.
The H-2 Architectural Design Guidelines adopted by the ARB and
endorsed by City Council state that windows are especially important in
rehabilitations. Their size, shape, pattern, and architectural style, not
only provide architectural character, but also give a building much of its
scale, rhythm, and detail. The Guidelines provide the following
considerations for windows on historic buildings:
. Identify and keep the original materials and features of
windows, such as size, shape, glazing, muntins and moldings.
. Consider new replacement windows only when old replacements
are unavailable. New replacements should be compatible in size
and shape, design, and proportion.
. Use storm windows to improve thermal effiCiency of existing
windows.
Ms. Botkins advised that the Architectural Review Board recommends that
the Council reaffirm its prior decision to deny the issuance of a Certificate of
Appropriateness and uphold the Architectural Review Board's decision.
(See report on file in the City Clerk's Office.)
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515
Joel Richert, 41 5 Allison Avenue, S. W. appeared before the Council in
support of the Architectural Review Board's decision to deny the issuance of a
Certificate of Appropriateness, stating that the application was not consistent
with the guidelines and the window replacement was inappropriate, and adding
that the property owners in the historic district received a mailing each year
reminding them of the historic district guidelines.
Marian Ali, 431 Elm Avenue, S. W. appeared before Council in support of
Ms. Waters' Petition to Appeal the decision of the Architectural Review Board,
advising that several residents in the old southwest neighborhood replaced
their windows with vinyl windows prior to receiving Certificates of
Appropriateness. She urged the Council to reverse the decision of the
Architectural Review Board or refer the matter back to the Board requiring it to
wotk with Ms. Waters to resolve the issue.
Vice-Mayor Trinkle inquired if the replacement windows were the exact
size or if the size had changed; whereupon, Ms. Waters noted that exact
measurements were not available, however, the replacement windows did
change the size approximately a tenth of an inch. He also inquired if the
Architectural Review Board's recommendation of wrapping the windows was a
solution; whereupon, Ms. Waters replied that she had not been approached.
Vice-Mayor Trinkle asked about the type of solution that could be reached
without removing the windows; whereupon, Ms. Botkins replied that the upper
sash of the window could be replaced.
Mayor Harris inquired if the framing could be adjusted and would that
bring the windows into compliance; whereupon, the Assistant City Manager for
Operations responded that the issue is finding a design that works, given the
context and materials that is required.
Mayor Harris asked Ms. Waters if the framing could be adjusted to bring
the window issue into compliance, would she be willing to bear the extra
expense and work with the Architectural Review Board to come up with a:
design; whereupon, she stated that no solution was offered to her two years
ago and no one has offered to work with her presently.
Following discussion of the matter, Council Member Lea offered a motion
to refer the matter back to the Architectural Review Board, with the
understanding that there be due diligence on the part of Ms. Waters to comply
with the Board's design to bring the window framing into compliance. The ~
motion was seconded by Vice-Mayor Trinkle and adopted.
516
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
I
COUNTRYSIDE GOLF COURSE-CITY-OWNED PROPERTY: Having tabled the
matter with regard to the Countryside Golf Course, Mayor Harris submitted a
written communication recommending implementation of the following actions:
Given that the current management contract on the golf course ends on
October 31, 2007, and requires the contractor to provide all business
operational equipment, the City believes there is insufficient time to
develop a thorough RFP and to secure meaningful responses.
Accordingly, the Council's first recommendation is to renew the current
contract for one additional year and plan to issue a RFP next spring for
any additional management services needed.
Long-term use of the property requires that the clear zone issue be
resolved through the proposed property exchange with the Airport.
Commission. Therefore, the Council recommends that the City conclude
this transaction.
An existing business adjacent to the golf course desires to expand
immediately. I recommend that staff be authorized to determine if such
expansion can be accommodated without due interference with the I
current golf course operation and negotiate the sale of this limited area
of the property.
Not seek formal proposals for the balance of the property's development
for at least a year to allow time to assess the current housing market
conditions.
(See communication on file in the City Clerk's Office.)
The Mayor shared his disappointment with residents of Countryside for
mischar~cterizing his recommendations for approval by the Council for the
property, and emphasized that the golf course would remain in operation for
the remaining year.
R. Brian Townsend, Assistant City Manager for Community Development,
reiterated the four basic points outlined in the Mayor's communication, and
advised that public notice would be given regarding a future work session with
the Council pertaining to the matter.
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517
Valerie Garner, 2264 Mattaponi Drive, N. W., appeared before the Council
and spoke with regard to the Countryside property. She advised that 1,290
signatures had been accumulated to not develop the Countryside property, but
for it to remain an 18-hole championship golf course, along with recreation
facilities that benefit William Fleming High School, the community, quests and
visitors.
She addressed the 'recommendation regarding the Trane-Newbern
properties expansion and the recommendation that staff determine if the
purchase of adjacent property for Trane would interfere with the golf course's
operation. She also requested additional information regarding the land swap
and whether the transfer also extends the lease on the RPZ property beyond the
November 2008 end of the 40-year lease.
Ms. Garner inquired if there were changes to the existing Operating
Agreement, noting that golfers have stated that the fairways were deteriorating
and no fertilizer had been put down this year; the National Golf Association
recommends better language in operating leases a!1d advises strongly that
municipalities monitor there investment; and she is of the opinion that no one
from the City has been to the property to assess compliance with the lease to
ensure that proper maintenance is being performed.
, In conclusion, Ms. Garner urged the City to make a long term
commitment to the property to ensure that it does not fall into disrepair; and
she extended an invitation to the Council to visit the Countryside property and
tour, not only a golf course, but a community.
(See statement on file in the City Clerk's Office.)
The following citizens also appeared before the Council in connection
with the matter:
Eddie Johnson, 3524 Cove Road, N. W.
Rena Berry, 2236 Mattaponi Drive, N. W.
Marilyn Bussey, 3020 Crockett Avenue, N. W.
(See statement on file in the City Clerk's Office)
With regard to Ms. Garner's inquiry about Trane, Mayor Harris advised
that he would contact Trane to discuss the issue of expansion. He added that
the issue of maintenance had been discussed with City staff and would be
included in the Operating Agreement with Meadowbrook Golf Group.
518
There being no further "discussion, it was the consensus of the Council
that the City Manager be instructed to proceed with the recommendations as
outlined in the Mayor's communication.
I
At 10:00 p.m., the Mayor declared the Council meeting in recess to be
reconvened on Wednesday, August 22,2007, at 12:00 p.m., for ajoint meeting
with the Roanoke County Board of Supervisors and Roanoke Valley Resource
Authority, in the Roanoke Valley Resource Authority Community Room, 1020
Hollins Road, N. E., Roanoke, Virginia.
At 12:30 p.m., on Wednesday, August 22 2007, the recessed meeting
was called to order, with Mayor C. Nelson Harris presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Alfred T. Dowe, Jr., Beverly
T. Fitzpatrick, Jr., David B. Trinkle and Mayor C. Nelson Harris __oooo______m_m__m4.
ABSENT: Sherman P. Lea, Gwendolyn W. Mason and Brian J. Wishneff-----3.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Michael W. Altizer,
Michael A. Wray, and Vice-Chairman Richard C. Floraoomm-----mmnm------mm--3.
ABSENT: Joseph B. Church and Chairman Joseph McNamara-------------nm2. I
ROANOKE VALLEY RESOURCE AUTHORITY PRESENT: Robert K. Bengtson,
Kevin Boggess, Anne Marie Green, Diane Hyatt, Suzie Snyder, Keith Tensen and
Ch ai rm an Bittle Porte rfi e I d_____muu_m_u_u________mu______m__m__oom___m____m_____oo_7 .
ABS ENT: Non e ________oo__________oo___________oooo______________u_______________--------u--------o.
Representing the City of Roanoke: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance;
Stephanie M. Moon, City Clerk; James Grigsby, Assistant City Manager for
Operations; and Frank W. Decker, Manager, Solid Waste Management.
Representing Roanoke County: Elmer C. Hodge, County Administrator;
Paul M. Mahoney, County Attorney; and Wanda Riley, Clerk to the Board.
Representing the Roanoke Valley Resource Authority: Daniel D. Miles,
Chief Executive Officer; Steve Barger, Operations Manager; Mark Williams,
General Counsel; and Deborah T. Charles, Board Secretary.
Chairman Porterfield welcomed everyone to the meeting and officially
introduced Mr. Miles who replaced John Hubbard who retired effective July 1, I
2007.
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519
Mr. Miles gave a brief synopsis of his past employment, education and
experience. He highlighted the facilities, finances and future of the Roanoke
Valley Resource Authority, via powerpoint.
(See copy on file in the City Clerk's Office.)
Mr. Miles reported that the Authority was formed in 1991 and is financed
through revenue bonds, noting that the tipping fees are $45.00 per ton for
localities and $55.00 per ton for commercial wastes. He pointed out that this is
the fifth year the Authority had not increased its rates for localities. He
commented that the Authority has a drop-off center for recycling white goods, ,
tires and brush.
He indicated that the Smith Gap Landfill is a 1 ,200-cre site (100 acres in
Phases I - IX); Phase V construction should be completed by August 2008;
approximately 40 years of life remain through Phase IX, and more than 100
years site life remain; the Authority received 185,000 tons of municipal solid
waste for fiscal year 2006-07 and has received a total of 2.1 million tons from
1994 to date, of which 1.9 million tons has been landfilled and 200,000 tons
recycled, which adds another yea.r of life to the landfill.
He commented about the post closure care status of the closed Rutrough
Road Landfill and issues associated with the site; the Authority is working with
the Department of Environmental Quality to ensure that the environment is
protected; and Virginia Living Histories has a lease that the Board approved in
February 2007 and amended the lease in July 2007, per their request.
He explained that the total expenditures for the fiscal year 2007 budget
were $8,863,038.00 and the actual was $8,935,980.00; budgeted revenues
were $8,790,040.00 and the actual was $10,482,403.00; and it is projected
that the $33.8 million revenue bonds will be paid in 2012.
In conclusion, he stated that the infrastructure was deteriorating which,
means the Authority has to continue to maintain and update the facilities for its
customers. He further stated that there is a new technology called gas to
energy (Ethanol) that is being explored. He added that the Authority has the
Hollins Road widening project that is scheduled to commence in the near future
and discussions have been ongoing with VDOT to ensure the Authority can
continue serving its customers without interruption of services. He announced
the possibility of increasing recycling, composting and additional household
hazardous waste collection days.
520
Vice-Mayor Trinkle inquired about recycling green glass; whereupon, Mr. I
Miles remarked that the Authority does not currently accept green and brown I
glass. Mr. Decker added that there is no market for the glass bottles, and
vendors will not be able to maintain the volume, and unfortunately, the City
does not generate enough of the material to offer the services.
There being no additional questions and/or comments, Chairman
Porterfield shared his comments with regard to the structuring of the Board.
There being no further business, Mayor Harris declared the meeting
adjourned at 1: 10 p.m.
APPROVED
ATTEST:
~1Y\.~~
c.~~
Stephanie M. Moon, CMC
City Clerk
C. Nelson Harris
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
September 4, 2007
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 4, 2007, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal
Building, 21 5 Church Avenue, S. W., City of Roanoke, with Council Member
Beverly T. Fitzpatrick, Jr., presiding, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular
Meetinqs, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 37817-070207 adopted by the Council on Monday, July 2,2007.
PRESENT: Council Member Beverly T. Fitzpatrick, Jr. --n----------n-------------1 .
ABSENT: Council Members Brian J. Wishneff, Alfred T. Dowe, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, David B. Trinkle and Mayor C. Nelson
~arris------------------------------------------------------------------------------------------------------------().
OFFICERS PRESENT: Stephanie M. Moon, City Clerk.
Due to the lack of a quorum, Council Member Fitzpatrick declared the
meeting in recess to be reconvened at 10:30 a.m., in Room 159, Noel C. TaylOr
MuniCipal Building, 215 Church Avenue, S. W.
At 10:30 a.m., the Council meeting reconvened in Room 159, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor C. Nelson
Harris presiding.
PRESENT: Council Members Brian J. Wishneff (arrived late), Alfred T.
Dowe Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Gwendolyn W. Mason, David
B. Trinkle and Mayor C. Nelson ~arris-----------n-----n-n-----n-nn-------------n-----n----7.
ABS ENT: Non e nn___nnn______nn____nn_n___nn_n_____n_n______nn______nn_______nn O.
The Mayor declared the existence of a quorum.
522
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk; and Sheila N. Hartman, Deputy City Clerk. .
I
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Fitzpatrick and adopted by the following vote:
AYES: Council Members Dowe, Fitzpatrick, Lea., Mason, Trinkle and Mayor
Harris----------~-------------------------------------------------------------------------------------------------().
NAYS: Non e --------------------------------------------------- ----------------------- ---------------0.
(Council Member Wishneff was not present when the vote was recorded.)
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ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE COUNTY BOARD OF SUPERVISORS AND THE WESTERN VIRGINIA
WATER AUTHORITY ON THURSDAY, SEPTEMBER 20, 2007, AT 9:00 A.M., TO BE
HELD AT THE WASTEWATER TREATMENT PLANT; AND COUNCIL AND THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY ON MONDAY,
OCTOBER 1, 2007, AT 12:00 P.M., IN ROOM 159, NOEL C. TAYLOR MUNICIPAL
BUILDING. The Mayor suggested that all agenda items be forwarded to the City
Manager or City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL: NONE.
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BRIEFINGS:
Shared Services Resolution
Sherman M. Stovall, Director, Management and Budget, briefed the
Council on the draft joint shared services master agreement between the City of
~oanoke and Roanoke City Public Schools. He noted at the joint meeting of the
Council and the School Board that was held on Monday, August (), 2007, a draft
Joint Services Agreement was distributed for review, which will formally
establish the framework for joint/shared services. He highlighted the following
components of the agreement:
. Agreement outlines the criteria for undertaking joint services
. Conforms to all laws and policies
. Beneficial to City and Schools
. Results in services that are equal or better than current services
. Results in net cost savings
. Fosters a good relationship between the two entities
. Establishes a Joint Services Committee as the group that is responsible for
evaluating and recommending to the Council and the School Board joint
services in the areas it deems appropriate
. Member of Council and School Board
. City Manager and Superintendent or their designee
. Chief Finance Officer of both entities
. Budget Director and School Fiscal Services Director
. Outlines who will be responsible for administrative oversight of each joint
service
. Entity with the most technical expertise
. Specifies how joint service savings will be apportioned
· Savings will be divided between the two entities based on each entity's
contribution to the savings
· Savings achieved independently will be retained by the entity making the
change
524
. Real property will be owned by the City
. Personal property will be owned by the entity responsible for managing
the joint service
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. Covers the acquisition and disposition of real and personal property
. Outlines joint budget planning and the funding formula
Discussion:
Council Member Mason inquired if the creation of libraries at the high
schools had been discussed with the School Superintendent; whereupon, the
City Manager advised that the topic had not come up in any prior discussions,
however, she will place the matter on the list for discussion.
At this point, Council Member Wishneff entered the meeting (10:50 a.m.)
Following discussion of the matter and no objections by the Council
being noted, Mayor Harris advised that. a resolution to approve the joint
agreement would be placed on the Council's September 17 agenda for
consideration. The City Manager added that an official appointment of the
School and City representative would be necessary following the adoption of I
the resolution.
Downtown Parking Rates
Sherman Stovall, Director, Management and Budget, provided the Council
with an update on the proposed downtown parking rates. He advised that City
staff held two public meetings to facilitate public discussion of alternative
funding and/or rate solutions in connection with the parking rate revisions; the
information presented pertained to the operation of the Parking Fund, with a
specific focus on current usage, comparative rate structure, budget, capital
construction, and debt service; and staff received the following suggestions:
. increasing the downtown district tax to reinstating on-street metered
parking
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. mitigate the impact on downtown patrons
. patrons of the market district, patrons of the festivals and. events that
are held downtown, and student at the higher education center
. consideration was given to the suggestions and alternatives, focus was
on:
. recognizing comments and suggestions received
. ensuring that the rate structure addresses financial needs of the
Parking Fund - $245,000 is needed to cover the projected cost of
debt service and the operating deficit at the garage
. maintaining a strategy that is General Fund neutral
. As the rate revisions have been discussed over the past several
months, there are two points that often are lost in the discussion:
. rates have not been revised since 2003. At the Higher Education
Center and Gainsboro Garage, rates have not been revised since
2001 when the facility opened
.
In essence, the City has been able to operate the Parking Fund and
service $4.E> Million of the $7.2 Million debt for the Campbell Avenue
Garage on 2003 rates
Mr. Stovall stated that during fiscal year 2007, approximately $2 million
in retained earnings was appropriated from the Parking Fund to cash fund the
Market Garage; it has been the City's practice to appropriate 80 per cent of
retained earnings, leaving a buffer of 20 per cent for emergency purposes
either on the revenue or expenditure side of the equation; and in 2007, the City
appropriated the full 80 per cent, which was made available for appropriation
by the Director of Finance.
He also commented on the following rate structure, as set forth in the
August 30, 2007 communication addressed to the Council from the City
Manager:
. Implement previously adopted rate increases
Increase daily parking rates from $0.75/half hour to $1.00/half hour
(Center in the Square, Church Avenue, Tower, and Market Garages)
526
Increase daily parking rates from $0.50/hour to $0.50/half hour
(Gainsboro Garage and Higher Education Center Lot)
Increase monthly rate for reserved spaces from $85.00 to $90.00;
unreserved spaces from $E>5 to $70 (Center in the Square Garage)
I
Evening Rates (4:00 p.m. - 9:00 p.m.) (Monday through Saturday):
Center in the Square Garage $3.00
Market Garage, Tower Garage - $2.00
Evening Rates (4:00 p.m. - 9:00 p.m.) (Monday through Friday):
Gainsboro Garage - $2.00
(Note: the August 20 communication did not include the evening rate at
Church Avenue Garage, but it was included as a part of the rate revisions
that were adopted in May 2007.)
. Implement modifications to previously adopted rate increases:
NO DAY RATES on Saturday/Sunday in any facilities (evening rates in
effect beginning at 4:00 p.m. on Saturdays in Tower, Market and Center
in the Square Garages)
Delay implementation of an Event Rate until July 2008, to give event
organizers and operators time to plan for such a rate. Staff will further
investigate the suggestion made by EventZone during public sessions to
devise a "single/flat" payment from event organizerto parking system per
event for use of certain facilities at no charge by patrons/volunteers/
guests.
I
$1.00 discount with student identification at the Gainsboro Garage
evenings (Monday through Friday, 4:00 p.m. - 9:00 p.m.)
He indicated that if the proposed rate scheduled was approved, the rate
adjustments would be effective October 1, 2007 and would result in projected
revenue of approximately $183,000.00, leaving a gap of $E>2,000.00, the
amount from the $245,000.00 previously anticipated in the fiscal year 2008
budget. He added that City staff recommended that the $E>2,000.00 be taken
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from the Debt Service Reserve and Parking Fund. He explained that the
recommended rate revisions and modifications address some of the concerns
were voiced during the public meetings and provide some relief to patrons in
the Market area during the weekend day hours, as well as concerns of event
organizers and students at the Higher Education Center.
(See communication under date of August 30, 2007, on file in the City Clerk's
Office.)
Council Member Dowe inqUired if the City Administration was proposing
that promoters pay the recommended parking rate; whereupon, the City
Manager advised that during the public meetings, Larry Landolt, EventZQne
Director, suggested that a specific event contract for the use of a facility be set
at a fixed amount, which would allow participants, whether volunteers or
attendees, to continue to receive free parking. She further advised that upon
review of the issue, it was realized that organizers might be hard pressed to
address the additional cost in the current fiscal year and given the nominal
amount of money by comparison to some of the other recommended changes,
it was mutually agreed upon that the abovementioned issue would be
addressed during the next budget year.
Council Member Dowe also inquired as to how non-profit organizations
would work into the equation as well as smaller events, and if any feedback had
been received from the Higher Education Center personnel with respect to the
proposed parking increase; whereupon, the City Manager remarked that prior
to the Council's decision to delay the proposed parking rate changes, she met
with Dr. Thomas McKeon, Executive Director, Higher Education Center, to
discuss the issue and he was not opposed to the recommendation of a student
identification, along with a $1.00 parking fee, but he did continue to express an
interest in a zero fee for the students. She added that a copy of the proposal
had been presented to representatives of Downtown Roanoke, Inc.
Ms. Burcham explained that it has been the City's policy to not request
rate changes unless absolutely necessary and she was of the opinion that the
City was not in the business of making money off of the Parking Fund, but to
pay the City's expenses. She stated that the proposed parking rates does not
address the needs that will be identified in the October/November timeframe
when the designers will share the final designs for the construction, repairs,
and renovations of the Market Street Garage with the Council, along with a
series of recommendations to address said expenses, which will be in the range
of $4 - $7 million, depending upon which option is selected by the Council.
528
Council Member Dowe asked if any concerns had been expressed about
the proposed parking rates at Center in the Square; whereupon, the City
Manager advised that the most frequent concern expressed was the daytime
rate on Saturdays or Sundays prior to 4:00 p.m.; and the only other concern
expressed, with some significance, was the increased parking fare for the
Higher Education students.
Council Member Lea asked if Downtown Roanoke, Inc. (DRI) had
expressed any concerns regarding the recommended proposed parking rates;
whereupon, the City Manager replied that DRI appeared to have been satisfied
with the proposed rate schedule. Ms. Burcham reiterated that feedback was
being sought from the Council on the recommended proposed parking rates,
which will take effect on October 1, 2007, and it is her intent to place the
matter on the September 17 agenda for appropriate action.
Vice-Mayor Trinkle was of the opinion that every effort had been made to
receive citizen input and to address their concerns regarding the proposed
increase in parking rate fees. However, he remarked that his concern was the
Market Garage cost and how it would be worked into the retained earnings, and
inquired if there was a five or six year plan that could indicate when said issue
may arise again, and whether this type of issue was something that the City
could address on-going instead of every five years; consequently, the City
Manager advised that the biggest challenge for the City will be whether or not
the demand in downtown grows and whether or not there will be a need to
develop additional facilities, which could become very expensive.
The City Manager further advised that she did not foresee over the next
five years the need for another new facility until the property directly to the rear
of the former YMCA building is purchased and developed to become a joint
project between the developer and the City for a building on-site, with parking
adjoined to the building. She added although it may not be prudent, the
Administration has taken the position not to request increases unless necessary
in order to not accumulate funds unnecessarily. She stated that staff had
identified approximately three years ago during its discussions about the
construction of the Campbell Avenue Garage that there would be a need to
raise parking rates, and at that time, it was suggested that a night parking rate
would be of the greatest assistance. She further stated that the Administration
briefed the Council in 200E> regarding the Market Garage problems and stated
that the immediate security and safety repairs could be handled through the
Parking Fund; however, replacement of the building's facade and consideration
of additional improvements, a rate increase would be necessary.
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529
She explained that three different scenarios were presented to the
Council at that time, and if the Council is to move forward with the Market
Street Garage repairs, such as replacing the facade, it needs to plan for some
adjustments. She pointed out that whether or not the Council decides to create
additional parking spaces in the Market Street Garage and/or return the bottom
floor to retail space, such decisions can best be determined once costs are
known. Therefore, she anticipates sharing various proposals with the Council
during a work session either in October or November 2007.
Vice-Mayor Trinkle inquired whether he understood correctly that with the
current recommendations, there were several rate increases, but no new
recommended rates, except for all City parking garages to charge a night rate;
whereupon, the City Manager confirmed that the only new rate would be the
evening rate at the other garages.
Council Member Wishneff reiterated tbat he was not in favor of increasing
the downtown parking rates, but was in favor of putting General Fund revenue
into a downtown budget and giving consideration to decreasing the parking
rates, along with providing an alternative; i.e., valet parking and/or shuttle
service in the downtown area.
Council Member Fitzpatrick commented that significant progress had
been made in the market area from 1979 to 2007, but he was of the opinion
that some other parts of downtown were in trouble, and that the City was trying
to help the entire downtown area. He appreciated efforts by City staff to listen
to the citizens and the compromises that were made; and he stated that it was
important for the City to try to maintain some independence in the Parking
Fund and Enterprise Funds.
Mayor Harris asked the Director of Finance to comment on the Parking
Fund capital debt and its bearing on the City's bond rating; whereupon, the
Director of Finance advised that several years ago, the City once included
parking in the general fund, but that has changed as the City has grown and
taken on more debt for capital projects. He further advised that a major
difference between now and 12 - 14 years ago, is that the City was at a very low
level of debt and dollars relative to the size of the budget and tax base, etc.,
and over the past six - seven years, the capital plan has identified a lot of
530
infrastructure needs, the obvious major item being the schools; and when the
Debt Policy was developed, the City's financial plan identified where the City I
was heading and what it could commit to, which plan has always been
presented to the bond rating agencies. He added that the Policy pertains to tax
support debt as opposed to self-supporting enterprises, such as the Parking
Fund; and unlike the Civic Center that has never been self-supporting, a
significant portion of the Civic Center Fund subsidy is to repay the debt that has
been issued to pay a large portion of the special events renovations.
The Director of Finance emphasized that the City was reaching the peak
of said debt level, as the City issues again debt for the construction of the new
William Fleming High School campus and stadium, as well as a couple of
smaller items, which will cause the City to be up against its debt capacity. He
added that the City has always maintained that the Parking Fund would be self-
supportive, and it is a critical time to tow the line with the financial plan that
has been represented to the bond rating agencies, and the City's affordability.
He stated that if the City uses General Fund dollars to support parking,
then the City would not be honoring its commitment to live within the plan,
which would not be viewed favorable on the City from a financial perspective.
He added that he would overlay the same situation to the Market Parking
Garage as the City makes the decision regarding the options on the garage; and I
the City must look closely at the system-wide parking rate increase that is
connected to each option to ensure that they are manageable and adjustable
when going public.
Council Member Wishneff inquired about the amount of debt; whereupon,
Mr. Hall advised it was $2.E> million for the new debt issue. Council Member
Wishneff also asked what was the City's overall tax supported debt; whereupon
Mr. Hall advised that it was around $240 to $250 million at minimum.
Based on the abovementioned comments, Council Member Fitzpatrick
recommended that the City spend the necessary time to let the public know
why important decisions are critical. . The City Manager concurred in his
statement and advised that the City has agreed to dialogue, in advance, with
potential developers to brainstorm the options available, and she will report to
the Council at a work session in October or November with additional
information.
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531
There being no further discussion, Mayor Harris stated that the two major
issues of concern, i.e.: weekend day parking and student parking would be
addressed either at a work session in October or November.
At 11 :55 a.m., the Mayor declared the Council meeting in recess to be
reconvened for a joint meeting of City Council and Congressman Robert W.
Goodlatte.
At 12:00 p.m., the Council meeting reconvened in the Emergency
Operations Center Conference Room, Room 159j Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with all Members of the
Council in attendance, Mayor Harris presiding.
COUNCIL-LEGISLATION: On behalf of the Members of Council, the Mayor
welcomed Congressman Goodlatte and Pete Larkin, District Director, to the
meeting, and expressed appreciation for Congressman Goodlatte's assistance
in connection with the City's flood reduction project.
Congressman Goodlatte noted the following:
. Satisfied with progress being made to retain the Social Security
Administration offices in downtown Roanoke.
. Monitoring Roanoke River Flood Control project, including funding
components (President's Fiscal Year 2008 Energy and Water.
Appropriations Act includes $10.2 Million as latest federal installment;
appropriation passed in the House, but stalled in the Senate) and the
Roanoke Valley greenway connections.
. Monitoring developments related to Interstates 81 and 73. $81
Million will be used towards developments. Signed off for truck
climbing lanes near Montgomery (Christiansburg), Rockingham and
Augusta Counties. Long time before seeing three lanes - four lanes.
Interstate 73 moving forward. Acquisition on southern end near
Martinsville, heading north in Clearbrook area. Will need to revisit
issues pertaining to Interstate 81 at some point.
. Discussions ongoing with Senators John Warner and Jim Webb
regarding funding for a new National. Guard Armory.
532
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· Monitoring the Heartland Corridor project, particularly as it relates to
intermodal traffic through the region. Limited details. Project will
depend on Norfolk Southern Corporation involvement.
· Continue to be available for any opportunities to promote the qualities
of the area for the purposes of economic development.
Council Member Mason asked for an update on the reauthorization of the
"Leave No Child Behind" legislature; whereupon, Congressman Goodlatte replied
that meetings will be held with school superintendents to discuss flexibility
with ELL. He noted that another bill will be introduced that will allow a waiver;
however, it may meet resistance. He added that reauthorization on one or
more proposal will be offered, and he will check to see if he can obtain precise
information.
Congressman Goodlatte advised that he was unable to offer anything
about a specific timetable, but he was familiar with a number of pieces of
legislation that have been offered to improve the situation that localities are
faced with. He further 'advised that he has meet with almost all of the school
superintendents in his district, except with Dr. Rita Bishop, Superintendent of I
Roanoke City Public Schools, and he will try to get the superintendents to
exercise the flexibility that legislators think they have under the current law
which is to deal with issues, such as DSL students, special needs/learning
disability students, etc.
Congressman Goodlatte stated that during the last Congress, he and
others co-sponsored and reintroduced legislation noting that if a state has a
high standard of accountability, then said state should be able to waive the
requirements without losing its federal funding. He added that Senators John
Warner and Jim Webb took a different approach with a list of bills that attempt
to correct a number of the problems that have been brought to Congress'
attention by school representatives; and there are those who want to reform the
legislation, others who want to put more money into it, and the matter will
come up in the future in the form of a proposal to authorize an amendment.
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Council Member Lea inquired about how the Federal Government could
better assist cities in the area of prevention with issues dealing with violent and
drug related crimes; whereupon, Congressman Goodlatte stated that the
Federal Government provides a lot of assistance in areas of law enforcement
programs and equipment to ensure that there are ways to divert young people
into more productive activities rather than gangs, i.e.; allocating funds to
establish programs such as Boys and Girls Clubs; lobbying for various
aggressive legislation with regard to gang activities, and stiffer penalties for
those people who are deported, but return to this country and commit another
crime. ~e pointed out there has been a fair amount of targeting the
"methadone labs", but drug dealers are switching to larger facilities in Mexico
and other places, and then smuggling the drugs back into the United States,
which is an on-going, constant battle for law enforcement. With regard to
domestic violence, he concluded that legislation was adopted a several of years
ago.
Council Member Dowe inquired about the Federal Government's policy
position regarding funding to assist in the training of refugees, noting that
localities must pay for any staff time and related overtime. Congressman
Goodlatte responded that he and his staff were always looking for new ideas
and things for the area. Council Member Dowe asked if there was any update
on the subject of localities footing the Katrina bill; whereupon Congressman
Goodlatte advised he had not heard anything,. but he would check into the
matter.
The City Manager expressed appreciation to Congressman Goodlatte for
being so accessible to her, even while he was abroad in the Middle East. She
stated she would like to build on Mr. Wishneff's comment regarding the
opportunity to be the site for federal agencies, and reiterated her concern
regarding the requirement for a 50-foot building setback for federal buildings,
which Virtually eliminates the downtown area from any consideration, and
expressed the hope that the setback requirement would not be seen as a whole-
sale requirement. In addition, she asked about the possibility of a new grant to
help freshen up and refurbish the Farmer's Market, and the decision on the
Workforce Investment Funding that would require all programs that are
currently in place to continue to be paid for by the State and localities through
calendar year 2008.
534
Congressman Goodlatte responded by stating that he was aware of the I
problem with the Workforce Investment Act funding, but did not know its
current status, adding that there is a disagreement between the Administration
and the Congress and he would check on the matter. With regard to the City
Market, and the merits of earmarks, $170,000.00 in funding was removed last
year, but this time, an increase was granted to $250,000.00, however, the
matter has only gone through the House and would have to wait on the Senate.
There being no further discussion and/or comments by the Members of
Council, the Mayor expressed appreciation to Congressman Goodlatte for his
efforts on behalf of the City of Roanoke and offered the City's assistance to him
and his staff.
At 12: 5 5 p.m., the Mayor declared the Council meeting in recess to be
immediately reconvened for an update on the Carilion Riverside Corporate
Center.
Carilion Riverside Corporate CenterUpdate
Dr. Edward G. Murphy, President/CEO, Carilion Clinic, gave an overview of
the construction on the $ 70 million 210,000 square-foot curved clinic building
at the corner of Reserve Avenue and Jefferson Street, S. W., located within the I
Carilion Riverside Corporate Center, noting that the facility will be known as the
main hub for Carilion's physician practices and is scheduled to open in 2009.
l
He also shared plans for a new 1 50,000 square-foot medical school and
research institute to be located on the western side of Jefferson Street,
containing about 50 laboratories, and will be a five-year program. He indicated
that the facility will open in 2010 in time for enrollment of the first medical
students, and is slated to graduate nearly 40 students, per graduating class.
He indicated that the medical school, which will be jointly operated by Carilion
Clinic and Virginia Tech, will have a financial impact on the region and will be
the fifth medical school within Virginia. He added that there was a fast growing
interest in tissue banking and molecular research, which will have implications
for the industry in the future.
In addition, Mr. Murphy commented about the current parking garage
under construction that is estimated at a cost approximately $25 million and is
scheduled to open in October 2008.
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535
He remarked that the Riverside Center for Research and Technology
encompasses the centerpiece of an ambitious undertaking by Carilion to
remake itself into a cutting-edge medical research center for Southwest
Virginia; and the project represents an on-going venture between Carilion Clinic
and the Roanoke Redevelopment and Housing Authority to develop a stretch of
land near the Roanoke River into a thriving business park that would bring the
City additional revenue and tax base to the City. He added that an endeavor
established by an investment of over $20 million of taxpayers' money from the
Roanoke Redevelopment and Housing Authority.
The City Manager reminded the Council that there was an agreement with
Carilion stating that any structure placed on the property would be a taxable
structure as opposed to a not for profit status. Dr. Murphy confirmed that
Carilion Clinic, a not-for-profit organization, would also pay taxes on its
buildings located with the park.
Council Member Dowe asked if there were any future plans to include a
dental school, which is needed in this part of the country; whereupon, Dr.
Murphy replied that it was a common practice to have dental schools at medical
schools, however, he was of the opinion that it would be more prudent to stay
focused on their current plans.
Council Member Wishneff stated he was happy to see that the site of the
proposed medical school was moved to another location, freeing up the other
site to be used by a third-party, and inquired if Carilion had a "Plan B" if funding
from the State was not obtained to cover construction costs for the medical
school; whereupon, Dr. Murphy advised that if funding was not available, the
Clinic would do whatever necessary to complete the project, adding that
Governor Tim Kaine and Delegate Morgan Griffith have stated, in public forums,
that the State should help fund the school and each support efforts to obtain
the funding.
Dr. Murphy also commented on the transition of the College of Health
Sciences, advising that Carilion Roanoke Memorial Hospital would absorb the
services of Carilion Roanoke Community Hospital, and that facility would
become the new location for the Jefferson College of Health Sciences. He
further advised that the College's student population had grown to over 1,000
in number, making its current facility inadequate. He added that there were
plans to continue maintaining an urgent care center and various out-patient
services within the facility.
536
, I
There being no further discussion, Council Member Fitzpatrick stated that
the matter would be placed in the City's Legislative Package for consideration
by the General Assembly. ,
There being no additional comments by the Council, the Mayor declared
the meeting in recessed at 1:40 p. m., to be reconvened at 2:00 p.m., in the
Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, with Mayor C. Nelson
Harris presiding.
PRESENT: Council Members Brian J. Wishneff (arrived late), Alfred T.
Dowe, Jr., Beverly T. Fitzpatrick, Jr., Sherman P. Lea, Gwendolyn W. Mason,
David B. Trinkle and Mayor C. Nelson Harris _mmm_m_mm_mmm______mmm____7.
A BS ENT: Non e _______________n____n_________ ____________n_______________n__nnn____ ---------- 0 .
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by Council Member Sherman P. Lea.
I
The, Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor presented the Valor Award
from the Virginia Association of Chiefs of Police to Police Chief Joe Gaskins.
Chief Gaskins advised that at an annual Chief of Police Conference Police
Officers J. A. Crotts, L. K. Bowman and D. J. Blackford received the Valor Award
for breaking up a domestic dispute, dodging gunfire from an aggressor, and
saving a seven year old child that had been shot, respectively.
At this point, Council Member Wishneff entered the meeting (2:05 p.m.)
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537
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or. forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
June 18, 2007, were before the body.
,
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that Council dispense with the reading of
the minutes and approved as recorded. The motion was seconded by Vice-
Mayor Trinkle and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri S~n_n_n__________n______n__________n_n__nn___n__________________________-------00-7.
NAYS: Non e ______00______00__00____________ 00---00------00--------00--------------------------------0.
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT: A
communication from the Deputy City Clerk advising of the ineligibility of
William C. Holland to continue to serve as a member of the Personnel and
Employment Practices Commission, due to his retirement from the City of
Roanoke, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council receive and file the
communication. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council MembersWishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri Sm__m_m__m_oom_n____m__mmmmmm_mm_mm_mm_mm__mnm 7 .
NAYS: No n e ----------------00----00----00---____________00_____________________00____________00_____0.
538
OATHS OF OFFICE-COMMITTEES-PERSONNEL DEPARTMENT: A
communication from the Deputy City Clerk advising of the resignation of
Gregory W. Feldmann as a Commissioner of the Roanoke Redevelopment and
Housing Authority, Board of Commissioners, was before the Council.
I
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and
receive and file the communication. The motion was seconded by Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s------------------------------------------------------------------nn---nnn-----~------7.
NAYS: Non e _________u_______________nn__n_______n______n____________oou___________nnnn__ -0.
WATER RESOURCES: A report of qualification of Marc Fink as a City
representative to the Western Virginia Water Authority, Board of Directors, for a
term ending June 30, 2011, was before the Council.
,
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
I
Council Member Mason moved that the report of qualification be received
and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
,
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s_n__n_n_n____nnn_______________n_______________________oo____________________------7.
NAYS: Non e n__n_____n_n__________n_____n ------------------------------------------------------0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
VICTIM/WITNESS/JUROR PROGRAM: The Commonwealth's Attorney
submitted a written communication recommending acceptance of the
Victim/Witness Program Grant funds from the Department of Criminal Justice
Services; and the City Manager submitted a written communication concurring
in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
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539
Council Member Mason offered the following resolution:
(#37883-090407) A RESOLUTION authorizing acceptance of a
Victim/Witness Assistance Program grant from the Commonwealth of Virginia
Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 558.)
Council Member Mason moved the adoption of Resolution No. 37883-
090407. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri S__mm_mmmm__m__m__mmmmmmmmmmm____m___m____m__m 7 .
NAYS: Non e -----00----------------------------------------------------------------------------------0.
Council Member Fitzpatrick offered the following budget ordinance:
(#37884-090407) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 559.)
Council Member Fitzpatrick moved the adoption of Budget Ordinance No.
37884-090407. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick; Lea, Mason, Trinkle
an d Mayo r H arri S__m_mm__mmmm___m__mmm_mm__m_m__m_m__mm______m______7 .
NAYS: Non e --------------00-------------------------------------------------------------------------O.
540
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANT-ART ACQUISITION: The City Manager submitted a written
communication recommending acceptance of a Local Government Challenge
Grant from the Commonwealth of Virginia Commission for the Arts.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37885-090407) A RESOLUTION accepting the local government
challenge grant offered to the City by the Commonwealth of Virginia
Commission for the Arts, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 5E>0.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37885-090407.
The motion was seconded by Council Member Mason and adopted by the
following vote: .
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri S_n______n______n___________u___n_nn____________n_____n__________n__________nnn 7 .
NAYS: Non e _n____n___________ ____n_________________n____n_____________________nnn__ ---------0.
Vice-Mayor Trinkle offered the following budget ordinance:
(#3788E>-090407) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Local Government Challenge Grant,
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 5E> 1.)
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541
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 3788E>-
090407. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s--------------___________n___________________nn____n___________~-n------______n____n 7 .
NAYS: Non e ______________n________ ____n_n__n__________ --------00---- ------n---------n---------O.
CITY ATTORNEY:
ZONING: The City Attorney submitted a written report recommending
adoption of a revised ordinance to correct an error in Ordinance No. 37878-
082007 adopted on August 20, 2007, in connection with an Application for
Conditional Rezoning filed by Plantation and Kanter on June 7, 2007,
requesting that Official Tax Nos. 3043001, 3043002 and 3043003 be rezoned
with the proffer as set in the application.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37887-090407) AN ORDINANCE to amend 93E>.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone three tracts of land
located at 1302 Kimball Avenue, N. E., and identified by Official Tax Nos.
3043001, 3043002 and 3043003, from MX, Mixed Use District, to 1-1, Industrial
District, subject to a proffer; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 5E>2.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37887-090407.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri sm------m--__mm_mmm____m__mm___n_mmm__m___nm__mmm__m7 .
NAYS: Non e n______n________n______n___________n______________________n_____________n---------O .
542
DIRECTOR OF FINANCE:
I
FINANCIAL REPORT: The Director of Finance submitted the Financial
Report for the month of July 2007.
(See Financial Report on file in the City Clerk's Office.)
The Director of Finance advised that the adopted budget for fiscal year
2008 totaled $252.E> million representing a 5.4 percent increase over the
previous year; additional revenue sources include a projected increase in Real
Estate and Personal Property Tax revenue, as well as projected growth in
various local t'axes including Sales Tax, Business License Tax, and Prepared
Food and Beverage Tax; the aforementioned additional revenues will be
allocated in part to provide more funding to the Roanoke City Public Schools
for capital maintenance and equipment replacement, to enhance services to
citizens, and to fund salary increases for employees. He added that the fiscal
year 2008 budget provides for greater social services program funding and
the resources necessary to meet the current year's debt service requirements.
He further advised that the July Financial Report covers the first month of
activity for Fiscal Year 2008, further noting that the first quarter ,of the year is I
difficult to analyze due to the relatively small volume of activity which occurs
within early months. Additionally, he stated that the accrual of certain
revenues and expenditures into the prior year, and accompanying accounting
reversal, cause some categories to have very small or even negative balances
in the early months of Fiscal Year 2008 until current year activity exceeds the
impact of the reversals. He shared information on the significant events with
regard to revenue and expenditures for the fiscal month.
Without objection by the Council, the Mayor advised that the Financial
Report for the month of July 2007 would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
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543
STREETS AND ALLEYS: The Mayor advised that the measure in connection
with the request of Echo Sentinel Group, LLC, and Unified Human Services
Transportation Systems, Inc., that 31st Street, N. W., between Baker Avenue and
Breckenridge Avenue, N. W.; and a portion of Breckenridge Avenue, N. W.; and a
1 5 foot wide alley running in an easterly direction to its terminus at 31st
Street, N. W., be permanently vacated, discontinued and closed, was tabled by
the Council at its meeting held on Monday, August 20, 2007; and pursuant to a
request by the Administration, the matter will once again be carried over until
the next regular meeting of Council on Monday, September 17, 2007, at 2:00
p.m.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ECONOMIC DEVELOPMENT: Council Member Fitzpatrick offered the
following resolution confirming the reappointment. of Linda D. Frith, as a
Director of the Economic Development Authority, for a term of four years,
commencing October 21, 2007, and expiring October 20, 2011':
(#37888-090407) A RESOLUTION reappointing a Director of the Economic
Development Authority of the City of Roanoke, to fill a four (4) year term on the
Board of Directors.
(For full text of resolution, see Resolution Book No. 71, page 5E>4.),
Council Member Fitzpatrick moved the adoption of Resolution NO.3 7888-
090407. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s_______uu__u___n_uu___u__________n____u__u______n_____uu______________u___---7.
NAYS: Non e --------n--------n__nn_________________________n__________n___n_~________nn-----0.
ECONOMIC DEVELOPMENT: Vice-Mayor Trinkle offered the following
resolution confirming the reappointment of F. Gordon Hancock, as a Director of
the Economic Development Authority, for a term of four years, commencing
October 21,2007, and expiring October 20,2011:
544
(#37889-090407) A RESOLUTION reappointing a Director of the Economic I
Development Authority of the City of Roanoke, to fill a four (4) year term on the
Board of Directors.
(For full text of resolution, see Resolution Book No. 71, page 5E>4.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37889-090407.
The motion was seconded by Council Member Fitzpatrick and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s m__mm__mmmnm_m_m__mmmm_mn________m______mm_________nn 7 .
NAYS: Non e___oooo___________n______n__n_______nn____n____________n___________nn___n______O.
VIRGINIA MUNICIPAL LEAGUE: Council Member Dowe offered the
following resolution designating Co'uncil Member Beverly T. Fitzpatrick, Jr., as
the Voting Delegate, and Council Member Alfred T. Dowe, Jr., as the Alternate
Voting Delegate, for the Annual Business Session and meetings of the Virginia
Municipal League, and designating Darlene L. Burcham, City Manager, as Staff
Assistant for any meetings of the Urban Section, in connection with the Annual I
Virginia Municipal League Conference to be held on October 14 - 1 E>, 2007, in
James City County, Virginia:
(#37890-090407) A RESOLUTION designating a Voting Delegate and
Alternate Voting Delegate for the Annual Business Session and meetings of the
Urban Section of the Virginia Municipal League and designating a Staff Assistant
for any meetings of the Urban Section.
(For full text of resolution, see Resolution Book No. 71, Page 5E>5.)
Council Member Dowe moved the adoption of Resolution No. 37890-
090407. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Wishneff, Dowe, Fitzpatrick, Lea, Mason, Trinkle
an d Mayo r H arri s________________n_______nn_n____oo_______________________nn______________nn__---'---7.
NAYS: Non e nn__n______n____n_______n___ -------00----------------------------------------------0.
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545
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL:
ANIMALS: Council Member Lea inquired about the City's Dog Ordinance
and whether pit bull dogs were classified as a dangerous breed in the City of
Roanoke; whereupon, the City Manager noted that the determination is based
on the performance of the animal; and the City Attorney advised that the
General Assembly prohibits the adoption of ordinance that distinguishes breeds
of dogs. He added that if a dog is found to be dangerous, the dog's owner must
comply with certain. requirements, such as confining or muzzling the. dog,
obtaining special insurance, and any other requirements that a court may order.
The City Manager further stated that if citizens can identify blocks or streets
where unlicensed or unleashed dogs can be found roaming, they should alert .
the Police Department, which can increase their patrols and pick up dogs not
properly registered.
HUMAN SERVICES: Council Member Mason inquired whether the City had
approached the Rescue Mission about providing shelter to the homeless during
daytime hours; whereupon, the City Manager advised that the Rescue Mission
does not allow the inhabitants to remain at its facility during the day; however,
the Roanoke Area Ministries offer a day program to the homeless, which
includes counseling services, a mid-day meal and a shower. Ms. Burcham
further advised that the City has asked the Homeless Task Force about
providing services at a more convenient location. She added that no progress
has been made at this time, but the City was studying alternative solutions.
Council Member Fitzpatrick requested that information be provided to,
the Council pertaining to prior locations of local residents and individuals who
are considered to be homeless that migrate to the City to receive services from
the Rescue Mission and Roanoke Area Ministries. He added that the City of
Roanoke is known as a magnet for homeless. The City Manager stated that the
City staff will provide the Council with a presentation consisting of the numbers
and a strategy for a regional solution.
STEPPED PLAZA: Council Member Mason asked for an update on the
Stepped Plaza; whereupon, the City Manager advised that a report would be
provided to the Council at its meeting on October 1, 2007.
546
CITY EMPLOYEES-CELEBRATIONS: Mayor Harris announced that inasmuch I
as there were no public hearings scheduled for Monday, September 17, the
7:00 p.m. portion of the Council meeting had been cancelled.
Since December 24, 2007 falls on the Monday prior to Christmas Day, he
recommended that the day be given to all employees as an additional holiday in
order to demonstrate to the employees, City Council's appreciation for their
hard work. The City Manager noted that December31 also fell on a Monday
prior to New Year's Day and suggested that it too be handled in the same
fashion; whereupon, the Mayor requested that the City Attorney draft the
appropriate measure for adoption by the Council granting the two additional
days as City holidays.
SCHOOLS: Mayor Harris expressed appreciation to the Police Department
for their assistance with the first football game at the new Patrick Henry High
School Stadium, and he also thanked the Roanoke Public Schools and City staff
for helping to make the event a success. -
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CITY MANAGER COMMENTS:
I
CELEBRATIONS: The City Manager distributed copies of the Summer
2007 issue of Citizen Magazine. She stated that the issue focuses on City's
125th Anniversary by recognizing the names of City buildings. She invited the
Council and the public to attend the Lick Run Greenway Dedication on Tuesday,
September 18, 2007, at 7:30 p.m., at Walker Drive. She also mentioned that
tickets to the Roanoke Arts Festival scheduled to be held on October 4 - 7,
2007, were on sale and encouraged everyone to attend.
At 2:35 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in Room 159, for a briefing on the Railwalk Expansion and closed
session.
(At this point, Council Member Lea left the meeting.)
I
547
I Railwalk Exoansion
Council Member Fitzpatrick briefed the Council on the history of the
Railwalk, stating that the Railwalk was initially planned as a way to draw people
from The Hotel Roanoke and the City Market to the Virginia Museum of
Transportation encompassing the history of Roanoke. He pointed out that the
Transportation Museum is the first and only participative railroad museum in
the Country, and with the appropriate publicity, could draw a large number of
people to the facility. He shared pictures and information of existing and
proposed phases of the David R. & Susan S. Goode Railwalk via powerpoint
presentation, noting the following aspects:
.
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Existing Phase:
Five storyboards on monuments
Close-up of one storyboard
Market Square Walkway (pe'destrian bridge)
Inside walkway - several panels
Inside walkway - close-up of one panel
Orange Speeder
Milemarker with plaque
Bench on boxcar wheels
Yellow track bumper
Switchstand
C&W logo
Rail order signal
Catenary
Map /fountain /Goode sign
Flatcar
Appreciation plaque (Lynchburg Crane and Progress Rail)
Mast signal #1
Mast signal #2
Cowcatcher
N&W logo
Mining car
Dwarf signal
Storyboard mounted on wheel and axle
Whistle sign
I
548
. Diesel horn
· Train bell
. Crossing gate
· Railwalk - elevated (south side of Warehouse Row)
. Railwalk - track side (north side of Warehouse Row)
· Beginning of thermoplastic tracks looking west
. Thermoplastic tracks curving toward VMT
. Locomotive
. Close-up of locomotive cab,
· Thermoplastic tracks looking back toward east
. Behind Warehouse Row looking east
. Warehouse Row, further east
· Back at beginning - Market st & Norfolk Ave intersection (Art Museum)
I
Proposed Phase:
· Small green space at start of proposed phase (where 5-foot sidewalk
would continue to the east)
. Old rail cars
o,!. Large green space on north side of Norfolk Avenue
. Norfolk Avenue heading beneath 1-581
. Looking east on Campbell where Norfolk Avenue enters
. East end shops /Campbell Avenue
. Roundhouse
. Lick Run Channel
. Tinker Creek Greenway sign
I
(See designs on file in the City Clerk's Office.)
Council Member Dowe suggested that directional signs be located at the
entrance/exit of the Pedestrian Bridge to encourage people to take the railwalk
and vice versa.
Council Member Wishneff asked if the Art Museum could be incorporated
in with the railwalk; whereupon, Council Member Fitzpatrick advised that
approximately two years ago, Georganne Bingham, Executive Director, Art
Museum of Western Virginia, suggested that a light show be erected under the
former viaduct extending to the Anthem Building. The City Manager interjected
that the idea was included ,in the Art Museum's long range plan, noting that the
Museum owns the Anthem Building and have plans to make it, into an
educational facility.
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549
Bob Bengtson, Director of Public Works, commented that the Greenway
Plan does have an urban trail that would connect from downtown and ultimately
tie into the Tinker Creek Greenway.
Council Member Fitzpatrick noted that the requested $40,000.00 could
be taken from the City Manager's Contingency Fund which would allow for the
painting of the rail car, and other things as well as allow the Museum to focus
on Phase II and determine the impact that other expansion projects may have
on the Transportation Museum's plans.
,
Council Member Mason inquired if the Administration was looking for a
vote with regard to the use of the City Manager's contil')gency funds for the
project. The City Manager pointed out that'the Council does not vote on the
use of the City Manager's contingency funds, but in this particular case, she felt
that the Council needed to be briefed on the matter and indicate its support
before she released the funds for said purpose. She emphasized that this was a
City project with the majority of the work being done by City staff.
Council Member Mason inquired of the City Attorney as to whether there
was any type of conflict of interest; whereupon, the City Attorney advised that
the City could expend the money. The City Manager remarked that given the
fact that the road to the rear of Warehouse Row was used for deliveries, she was
of the opinion that the City would need to place some signage on either end if
the plan included the railroad tracks as a path because the traffic of people
coming in and out of Warehouse Row would need signage to warn them of
approaching traffic.
F'ollowing discussion of the matter, it was the consensus of the Council
that the City Manager be authorized to expend up to $40,000.00 from the City
Manager's Contingency Fund to allow for the painting of a rail car and other
things, as well as the Phase II project at the Virginia Museum of Transportation.
At 3:05 p.m., the Mayor, declared the meeting in recess for closed
session.
(Council Member Dowe left the meeting following the conclusion of the closed
session.)
550
At 3:30 p.m., the meeting reconvened in Room 159, with Mayor Harris 1
presiding and all Members of the Council in attendance, with the ex~eption of
Council Members Dowe and Lea.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Fitzpatrick moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in
any motion by which any Closed Meeting was convened were heard, discussed
or considered by City Council. The motion was seconded by Vice-Mayor Trinkle
and adopted by the following vote:
AYES: Council Members Wishneff, Fitzpatrick, Mason, Trinkle and Mayor
H arri s ------------- ____________________________n____________n______________ ------- -------- ---------------------- 5 .
NAYS: Non e -------- ---------------------------------------------------------------------------------0.
(Council Members Dowe and Lea were absent.)
BUILDINGS-COMMITTEES: The Mayor advised that there is a vacancy on
the Local Board of Building Code Appeals created by the expiration of term of 1
office of Barry W. Baird ending September 30, 2007; whereupon, he opened the
floor for nominations.
The name of Barry W. Baird was placed in nomination.
There being no further nominations, Mr. Baird was reappointed as a
member of the Local Board of Building Code Appeals, for a term ending
September 30, 2012, by the following vote:
FOR MR. BAIRD: Council Members Wishneff, Fitzpatrick, Mason, Trinkle
an d Mayo r H arri s_____u___u____________________________u_u______________________________________________ 5.
(Council Members Dowe and Lea were absent.)
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551
There being no further business, the Mayor declared the Council ~meeting
adjourned at 3:31 p.m.
ATTEST:
~~.~
Stephanie M. Moon, CMC
City Clerk'
1
1
APPROVED
c.~
C. Nelson Harris
Mayor
552
September 17, 2007
1
ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 17, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal
, Building, 21 5 Church Avenue, s. W., City of Roanoke, with Mayor C. Nelson
Harris presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-1 5, Rules of Procedure, Rule 1" Regular Meetings, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37817-070207
adopted by the Council on Monday, July 2, 2007.
PRESENT: Council Members Alfred T. Dowe, Jr., Sherman P. Lea,
Gwendolyn W. Mason, David B. Trinkle, Brian J. Wishneff (arrived late), and
Mayo r C. N e I so n Harri s----------------------------------------------------------------------------------6.
ABSENT: Council Member ~everly T. Fitzpatrick, Jr., ______m______nmm___m 1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M. 1
Moon, City Clerk.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
The Mayor called for a moment of silence in memory of the late Jack
Coulter, former Judge of the Twenty-third Judicial Circuit.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATION: The Mayor presented a Proclamation declaring
September 17-23, 2007, as Constitution Week to Virginia Jarrett, Regent of the
Colonel William Preston Chapter, Daughters of the American Revolution.
FIRE: The Mayor recognized the Fire-EMS accreditation from the
Commission on Fire Accreditation International, Inc., and presented a plaque to
Fire Chief David Hoback.
At this point, Council Member Wishneff arrived to the, meeting (2:05 1
p.m.).
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553
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. He called specific attention to three requests for
closed session.
MINUTES: Minutes of the regular meeting of Council held on Monday,
July 2,2007, and Monday, July 16, 2007, recessed until Tuesday, July 24,2007,
were before Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the minutes be dispensed with the
reading of the minutes and approved as recorded. The motion was seconded
by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
Hatrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e_____u_____________u_____________n______________n_________n_______-------n---------O ~
(Council Member Fitzpatrick was absent.)
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
Hatrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e--------------uu----------u--------------------_____________________---n-------------O.
(Council Member Fitzpatrick was absent.)
554
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss the
Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(l 0), Code of Virginia
(1950), as amended, was before the body.
I
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
Hi3lrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e -----------------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was absent.)
CITY MANAGER: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned I
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
Hi3lrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e _______________________________________u________________________------------------------0.
(Council Member Fitzpatrick was absent.)
1
555
1
OATHS OF OFFICE-COMMITTEES: The following report of qualifications
was before the Council:
Octavia Johnson as City representative to the Court Community
Corrections Program Regional Community Criminal Justice Board,
for a term ending June 30, 2010;
B. Steven Lugar as City representative to the Court Community
Corrections Program Regional Community Criminal Justice Board,
for a term ending June 30, 2010;
Charles R. Shaver as a member of the Roanoke Valley Greenway
Commission, for a term ending June 30, 2010;
Stephen s. Willis as a member of the Personnel and Employment
Practices Commission, for a term ending June 30, 2010; and
Daniel E. Wooldridge as a member of the Roanoke Civic Center
Commission, for a term ending September 30, 2010.
I (See Oaths or Affirmation of Office on file in the City Clerk's Office.)
Council Member Mason moved that the report of qualifications be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e _______________________________________u__________________________----------------------0.
(Council Member Fitzpatrick was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
1
BUDGET-sCHOOLS-CMERP-EQUIPMENT: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday,
September 17, 2007, at 2:00 p.m., or as soon thereafter as the matter mClY be
heard, to consider a proposal to adjust the aggregate amount of the City of
Roanoke FY 2007-2008 annual budget in the following respects, in connection
556
with appropriation of funds for the Technology Fund as well as an appropriation I
of funds for the Roanoke City Public Schools' Capital Maintenance and
Equipment Replacement Program (CMERP), was before the body.
.
Fund Adopted Budget
School Fund $138,523,844.00
Technology Fund $ 6,961,885.00
Recommended Increase
$4,000,000.00
931,000.00
.
Legal advertisement of the public hearing was published in The Roanoke
Times on Wednesday, August 29,2007 and Wednesday, September 5, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending the
adoption of a budget ordinance to appropriate funds to the proper accounts as
outlined in Attachment 1 to the communication and appropriate $250,000.00
reserved in the General Fund for self-insured liabilities to be transferred to the
Risk Management Fund; and establish a revenue estimate of the same amount
in the Risk Management Fund representing said transfer.
(For full text, see report on file in the City Clerk's Office.)
The Roanoke City School Board submitted a written report requesting 1
appropriation of $4 million from the Fiscal Year 2007-2008 Capital Maintenance
and Equipment Replacement Fund to be used to fund textbooks and facilities
maintenance for various buildings; and the Director of Finance submitted a
written report requesting the concurrence of the Council in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following Budget ordinance:
(#37891-091707) AN ORDINANCE to appropriate funding from
undesignated fund balance for the Capital Maintenance and Equipment
Replacement Program (CMERP), and the Reserve for Self-Insured Claims,
amending and re-ordaining certain sections of the 2007-2008 General, Capital
Projects, Department of Technology, Fleet Management, Risk Management and
Grant Funds Appropriations.
(For full text of ordinance, see Ordinance Book No. 71, page 566.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 37891-
091707. The'motion was seconded by Council Member Mason.
1
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557
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
Council Member Wishneff advised that the late Honorable Jack Coulter
was in support of saving Victory Stadium; other veterans in the Roanoke Valley
believed that the Stadium was a World War II monument; and the City has the
distinction of demolishing its only World, War II monument. He referred to a
letter from former Mayor David A. Bowers suggesting that a new stadium be
erected on the former Victory Stadium site in recognition of all veterans. He
offered an amendment to the motion that an adjustment be made to the budget
to take the $90,000.00 allocated for the Mayors' Monument and use the funds
to build a monument for World War II veterans. The motion was seconded by
Council Member Lea.
Council Member Mason reminded the Council that former Mayor
Robert W. Woody chaired a committee that recommended renovations to the
Mayors' Monument located ,in Elmwood Park, and the Council concurred in the
recommendation to appropriate $90,000.00 for said renovations. She added
that discussions pertaining to the recognition of War World II veterans should
be held at a later date. She further stated that she was not in favor of the
amendment and would prefer to move forward with the CMERP
recommendations as outlined in the report.
Council Member Lea advised that as s'tated in the communication from
former Mayor Bowers, a memorial for the World War II veterans is something to
consider, and therefore, he suggested that perhaps the budget could be looked
at to possibly do both. He added that a significant monument should be
considered to reflect to the citizens and veterans how the Council and the City
feel about their accomplishments. '
Mayor Harris advised that the' intent was to put place a monument in the
vicinity of the former Victory Stadium site, but the decision was made to wait
until the final elements of the Reserve Avenue area, mainly the amphitheater
design and location, had been determined.. He noted that the Mayors'
Monument was in dire need of attention and the recommendation was to raise
the Monument in order to prevent wear and tear, which renovations can be
taken care of over the next several months, and a monument for the World War
" veterans could be discussed at a later date.
The City Manager interjected that several of the Victory Stadium bricks
were set aside for the purpose of erecting a memorial on the former site.
558
Council Member Dowe suggested that discussions regarding the matter
be held during the next budget cycle, which should also include a memorial for
the students who were killed during the Virginia Tech massacre.
There being no further discussion, the motion offered by Council Member
Wish neff, seconded by Council Member Lea, to amend Budget Ordinance No.
37891-091707 was defeated.
There being no additional questions and/or comments by the Council
Members, Budget Ordinance No. 37891-091707 was adopted by the following
vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris-----~------------------------------------------------------------------------------------------------------E>.
NAYS: Non e ---------~-------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was absent.)
Council Member Dowe offered the following Budget ordinance:
(#37892-091707) AN ORDINANCE to appropriate funding from the
General Fund for textbooks, amending and reordaining certain sections of the
2007-2008 School Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 569.)
Council Member Dowe moved the adoption of Budget Ordinance No.
37892-091707. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris----------------------------------------------------------------------~------------~------------------------E>.
NAYS: Non e -----------------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was absent.)
1
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559
Vice-Mayor Trinkle offered the following Budget ordinance:
(#37893-091707) AN ORDINANCE to appropriate funding from
undesignated fund balances for textbooks and facilities maintenance,
amending and reordaining certain sections of the 2007-2008 General and
School Funds Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 570.)
Vice-Mayor Trinkle moved the adoption of BU,dget Ordinance No. 37893-
091707. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e ____________________________________________n_________u__________----------------------0.
(Council Member Fitzpatrick was absent.)
PETITIONS AND COMMUNICATIONS:
BONDS-ECONOMIC DEVELOPMENT: Harwell M. Darby, Jr., Attorney,
representing Virginia Lutheran Homes, Inc., submitted a written communication
requesting the adoption of a measure to approve issuance of bonds by the
Economic Development Authority for $6 Million to assist in the financing of
certain improvements to its existing continuing care retirement community,
known as Brandon Oaks, located at 3804 Brandon Avenue, s. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37894-091707) A Resolution of the City Council of the City of
Roanoke, Virginia approving the issuance of an amount not to exceed
$6,000,000.00 in revenue bonds to be issued by the Economic Development
Authority of the City of Roanoke, Virginia for the benefit of Virginia Lutheran
Homes, Inc.,. for the financing or refinancing of certain improvements to its
existing continuing care retirement community known as Brandon Oaks,
located at 3804 Brandon Avenue, in the City of Roanoke, Virginia ("Brandon
Oaks").
(For full text of resolution, see Resolution Book No. 71, page 571.)
560
Council Member Dowe moved the adoption of Resolution No. 37894- 1
091707. The motion was seconded by Council Member Mason.
Vice-Mayor Trinkle advised that he is the physician to several patients
residing at Brandon Oaks, and therefore, he would abstain from voting on the
Resolution.
Resolution No. 37894-091707 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Wishneff and Mayor
H a r r i s - -- -- -- -- -- - --- n__ -- - --- - -- -- - - -- -- - - --- - - -------- - - -- -- -- -- ---- -- ---- - -- n -- -- - - - -- - - - -- ---- -- -- - - -- - - - - - - 5 .
NAYS: Non e ______________________n____ ----------------------:.---------- ----------------------------0.
(Vice-Mayor Trinkle abstained from voting) (Council Member Fitzpatrick was
absent.)
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS:
1
CITY MARKET: Briefing on the Market Area AdvIsory Committee Report
was presented immediately following the 2:00 p.m. session of Council, in the
Council's Conference Room, Room 451. (See pages 576-578.)
ITEMS RECOMMENDED FOR ACTION:
GRANTS-HUMAN SERVICES-YOUTH: The City Manager submitted a written
communication recommending acceptance of the United States Department of
Health and Human Services Grant funds for the Runaway and Homeless Youth
Act, Sanctuary Outreach Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37895-091707) A RESOLUTION authorizing the acceptance of a grant
from the United States Department of Health and Human Services to be used for
salary and fringe benefits of counselors and related activities in the Sanctuary
Outreach Program; and authorizing the execution of the necessary documents.
(For full text of resolution, see Resolution Book No. 71, page 573.)
1
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1
I
561
Council Member Mason moved the adoption of Resolution No. 37895-
091707. The motion was seconded by Vice-Mayor Trinkle and adopted by the
, following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
H a r ri s --- - -- - -- - - -- - - - - - - -- - - u_ --- --- -- ---- - - - - -- - -- -- --- - -- - - -- -- --.-- -- -- -- -- -- - - --- - -- --- -- - --- - - - - -- ___n - - - - - 6 .
NAYS: Non e ---______________________________________________________u____________------------------0.
(Council Member Fitzpatrick was absent.)
Council Member Mason offered the following budget ordinance:
(#37896-091707) AN ORDINANCE appropriating funds from the federal
government for the Runaway and Homeless Youth Act Grant, amending and
reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 574.)
Council Member Mason moved the adoption of Ordinance No. 37896-
091707. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e ________________u_____________________________________________________------------------0.
(Council Member Fitzpatrick was absent.)
GRANTS-POLICE: The City Manager submitted a written communication
recommending acceptance of Virginia Department of Motor Vehicles Grant
funds in connection with selective enforcement activities by the Police
Department.
(For full text, see communication on file in the City Clerk's Office.)
562
Council Member Mason offered the following resolution:
(#37897-091707) A RESOLUTION accepting a grant to the City from the
Commonwealth of Virginia's Department of Motor Vehicles, and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 575.)
Council Member Mason moved the adoption of Resolution No. 37897-
091707. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e _____________________________________u_______________________________________n_________ 0 .
(Council Member Fitzpatrick was absent.)
Council Member Mason offered the following budget ordinance:
(#37898-091707) AN ORDINANCE to appropriate funding from the U. s.
Department of Transportation through the Commonwealth of Virginia
Department of Motor Vehicles for a multi-purpose highway safety grant (Driving
Under the Influence, Aggressive Driver, and Motor Vehicle Occupant Protection),
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 576.)
Council Member Mason moved the adoption of Budget Ordinance No.
37898-091707. The motion was seconded by Vice Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e __________________________n______________________________________-----------------------0.
(Council Member Fitzpatrick was absent.)
1
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563
1
GRANTs-POLlCE-sTATE HIGHWAYS: The City Manager submitted a written
communication recommending acceptance of the Virginia Department of Motor
Vehicles Aggressive Driver Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37899-091707) A RESOLUTION accepting an Aggressive Driver Grant to
the City from the Commonwealth of Virginia's Department of Motor Vehicles,
and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 577.)
Council Member Dowe moved the adoption of Resolution No. 37899-
091707. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e _____________________________________________n_____________________u_____--------------0.
1 (Council Member Fitzpatrick was absent.)
Council Member Mason offered the following budget ordinance:
(#37900-091707) AN_ ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia
Department of Motor Vehicles for an Aggressive Driver Highway Safety Grant,
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 578.)
Council Member Mason moved the adoption of Budget Ordinance No.
37900-091707. The motion was seconded by Vice Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris-------------------------------------------------~----------------------------------------------------------E>.
1
NAYS: Non e --------------------------------------------------------------------~--------------------0.
(Council Member Fitzpatrick was absent.)
564
FEE COMPENDIUM-PARKING GARAGES: The City Manager submitted a
written communication recommending amendment of the City's Fee Schedule
to reflect the downtown parking rate increases, effective October 1, 2007.
1
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37901-091707) A RESOLUTION rescinding Resolution No. 37765-
051407 and providing for an amendment of the fees charged at Center in the
Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro
Garage, Market ,Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot,
Market Lot, Warehouse Row Lot, and Williamson Lot; authorizing the City
Manager to modify, waive, or reduce such parking fees under certain
conditions; providing for assessment of certain fees for late payment or
nonpayment of such parking fees; authorizing the City Manager to issue
guidelines to implement, administer, and enforce such fees; and directing
amendment of the Fee Compendium.
(For full text of resolution, see Resolution Book No. 71, page 579.)
Council Member Dowe moved the adoption of Resolution No. 37901-
091707. The motion was seconded by Council Member Mason.
1
Tom McKeon, Chairman of the Board, Downtown Roanoke, Inc., appeared
before the Council with regard to the parking fee increases.
(See copy of prepared remarks on file in the City Clerk's Office.)
Council Member Wishneff acknowledged that he would be voting no for
the increase in parking rates, inasmuch as he could not support a debt that
patrons would have to pay for.
Council Member Lea expressed appreciation to the Council's for its
willingness to halt the process in order to allow for the Administration to
receive input from the citizens. He also acknowledged appreciation his
appreciation to City staff for gathering the information. He stated that he too
would be voting no to increase the parking rate fees inasmuch he was of the
opinion that the parking rates would not have a positive impact on the
downtown area.
1
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565
There being no additional questions and/or comments by the Council
Members, Resolution No. 37901-091707 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, and Mayor
HaLrris -----------------------------------------------------------------------------------------------------------4.
NAYS: Council Members Lea and Wishneff--------------m---------------------------2.
(Council Member Fitzpatrick was absent.)
GRANTS-ECONOMIC DEVELOPMENT: The City Manager submitted a
written communication recommending approval and execution of an Economic
Development Grant Performance Agreement between the City, Roanoke Hotel
Group, LLC, and the Economic Development Authority of the City of Roanoke, to
promote economic development in the City.
(For full text, see communication 'on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37902-091 707) AN ORDINANCE authorizing the proper City officials to
execute a Performance Agreement among the City of Roanoke (City), the
Economic Development Authority of the City of Roanoke, Virginia, (EDA), and
Roanoke Hotel Group, LLC, (RHG), providing for certain undertakings by the
parties in connection with the development of certain property located along
Reserve Avenue; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 588.)
, Vice-Mayor Trinkle moved the adoption of Ordinance No. 37902-091707.
The motion was seconded by Council Member Mason.
Council Member Wishneff acknowledged his support of the economic
development project, and suggested that the City establish an economic
development policy to deal with economic development matters, instead of
handling each one on an individual case by case basis. He pointed out that the
difference between the abovementioned project being recommended and the
Grand Piano building is one is a rebate of taxes and the other is a grant.
566
There being no additional questions and/or comments by the Council 1
Members, Ordinance No. 37902-091707was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
H a rri s --- - - -- - --- -- ---- -- -- - -- - - -- - --- -- -- -- -- -- - - - -- -- -- -- -- - - -- -- ---- -- -- - - - -- ---- -- --.-- -- -- -- -- -- -- - --- - - - - - - - - 6 .
NAYS: Non e n__________________ ------------------------------------------------------ ---------------0.
(Council Member Fitzpatrick was absent.)
ECONOMIC DEVELOPMENT: The City Manager submitted a written
communication recommending approval and execution of Amendment No.2 to
the Performance Agreement between the City, IMD Investment Group, LLC, and
the Economic Development Authority of the City of Roanoke, dated
November 18, 2004, in connection with the development of property located on
the corner of Wonju Street and Franklin Road, s. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37903-091707) AN ORDINANCE authorizing the proper City officials to
execute an Amendment NO.2 to a Performance Agreement dated November 18,
2004, as amended, among the City of Roanoke, (City), the Economic
Development Authority of the City of Roanoke, Virginia, (EDA), and IMD
Investment Group, LLC, (IMD), which amendment will provide for a time
extension concerning an obligation of IMD under such Performance Agreement;
and dispensing with the second reading by title of this Ordinance.
1
(For full text of ordinance, see Ordinance Book No. 71, page 590.)
Council Member Dowe moved the adoption of Ordinance No. 37903-
091707. The motion was seconded by Council Member Mason.
Council Member Wishneff clarified incentives for development, noting
that Ukrops did not receive any incentives, but instead a lease agreement, and
(
the Painter family received a rebate for their efforts.
Mayor Harris concurred with the comments made by Council Member
Wishneff. He stated that the City faces challenges by being landlocked, and in
order to redevelop, it must make an old site new.
1
567
I
There being no additional questions and/or comments by the Council
Members, Ordinance No.3 7903-091707 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
Harris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e--n---------------------------------n------n----------_______________n______---------0.
(Council Member Fitzpatrick was absent.)
DRUGS-HUMAN SERVICES-MENTAL HEALTH: The City Manager submitted
a written communication recommending approval and execution of the Fiscal
Year 2008 Performance Contract with Blue Ridge Behavioral Healthcare Board of
Directors to ensure delivery of publicly funded services and support to citizens
with mental illness, mental retardation, or substance abuse
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
I
(#37904-091707) A RESOLUTION approving the Blue Ridge Behavioral
Healthcare FY 2008 Performance Contract.
(For full text of resolution, see Resolution Book No. 71, page 591.)
Vice-Mayor Trinkle moved the adoption of Resolution No.3 7904-091707.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris------------------------------------------------------------------------------------------------------------E>~
NAYS: Non e -----_________,___________________________n______n____n___________________-------------0.
(Council Member Fitzpatrick was absent.)
COUNTRYSIDE GOLF COURSE: The City Manager submitted a written
communication recommending authorization to execute an extension of the
Operating Agreement with the Meadowbrook Golf Group, Inc., for Countryside
Golf Course, for a term commencing November 1, 2007 through October 31,
2008.
1 (For full text, see com.munication on file in the City Clerk's Office.)
568
Vice-Mayor Trinkle offered the following ordinance:
I
(#37905-091707) AN ORDINANCE authorizing the City Manager to
execute a Second Amendment to the November 10, 2005, Operating Agreement
between the City of Roanoke (City) and Meadowbrook Golf Group, Inc.
(Meadowbrook); authorizing the City Manager to take such further action and
execute additional documents to implement and administer such Amendment
to Operating Agreement; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 592.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37905-091707.
The motion was seconded by Council Member Dowe.
Council Member Lea inquired regarding maintenance to the golf course,
advising that it had not been maintained properly; whereupon, the City Manager
replied that an attachment would be included with the lease regarding
maintenance standards for Countryside.
Vice Mayor Trinkle inquired about the process for reevaluating the golf
course; whereupon, the City Manager advised that no timeline has been
established, but she anticipates sharing something with the Council in the
spring of 2008.
I
There being no additional questions and/or comments by the Council
Members, Ordinance No. 37905-091707 and adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris------------------------------------------------------------------------------------------------------------E>.
NAYS: Non e -----------------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was absent.)
GRANTS-HOUSING: The City Manager submitted a written communication
recommending authorization to execute the 2007-2008 CDBG/HOME subgrant
Agreement with Blue Ridge Housing Development Corporation, Inc., in
connection with the "Project GOLD-New Gilmer Program".
(For full text, see communication on file in the City Clerk's Office.)
I
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Council Member Mason ?ffered the following resolution:
(#37906-091707) A RESOLUTION authorizing the City Manager to enter
into the 2007-2008 Community Development Block Grant and HOME
Investment Partnerships Program subgrant Agreement with Blue Ridge Housing
Development Corporation, Inc., upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 593.)
Council Member Mason moved the adoption of Resolution No. 37906-
091707. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e __________________n________n________________________________________n____------------ -0.
(Council Member Fitzpatrick was absent.)
GRANTS-TOTAL ACTION AGAINST POVERTY: The City Manager submitted
a written communication recommending authorization to execute the 2007-
2008 CDBG/HOME subgrant Agreement with Total Action Against Poverty in the
Roanoke Valley, Inc., to provide limited and emergency repairs to 1 5 homes
throughout the City.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37907-091707) A RESOLUTION authorizing the City Manager to enter
into the 2007-2008 Community Development Block Grant subgrant Agreement
with Total Action Against Poverty in the Roanoke Valley, Inc., upon certain
terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 594.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37907-091707.
The motion was seconded by Council Member Mason and adopted by the
following vote:
570
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris------------------------------------------------------------------------------------------------------------().
I
NAYS: Non e ----------------------------------------------------- _________________________n______ ---0.
(Council Member Fitzpatrick was absent.)
SCHOOLS-PARKS AND RECREATION: The City Manager submitted a
written communication recommending authorization to execute an agreement
with the Roanoke City School Board to continue the operation of the
Breckinridge Middle School Fitness Center, for a term commencing October 1,
2007 through September 30, 2008, with the option of four additional one-year
terms.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37908-091707) AN ORDINANCE authorizing the City Manager to enter
into an Agreement, and to execute any other documents necessary to
implement the terms of the Agreement, between the City of Roanoke and the
Roanoke City School Board, pertaining to the Breckinridge Fitness Center, and
dispensing with the second reading of this ordinance by title.
1
(For full text of ordinance, see Ordinance Book No. 71, page 595.)
Council Member Dowe moved the adoption of Ordinance No. 37908-
091707. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris---------------~----------------------------------~---------------------------------------------------------().
NAYS: Non e -------------------- -------------------------"-------------------------------------------0.
(Council Member Fitzpatrick was absent.)
SCHOOLS: The City Manager submitted a written communication
recommending authorization to execute a Joint Services Agreement with the
Roanoke City School Board in order to establish the framework for joint/shared
services between the two entities.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Dowe offered the following ordinance:
(#37909-091 707) AN ORDINANCE authorizing the City Manager to enter
into an Agreement between the City of Roanoke and the School Board of the
City of Roanoke for the purpose of establishing an organizational structure for
working together to explore opportunities for. joint services, and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 71, page 596.)
Council Member Dowe moved the adoption of Ordinance No. 37909-
091707. The motion was seconded by Council Member Mason.
Council Member Mason noted that in the third paragraph of the
agreement it states "whereas these two separate political entities..." the School
Board prefers to change it to "these two entities..." so that emphasis are not on
the words political or separate.
There being no further questions and/or comments by the Council
Members, Ordinance No.3 7909-091707 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------EJ.
NAYS: Non e __________________________________n__________________________________________-----------0.
(Council Member Fitzpatrick was absent.)
GRANTs-FLOODs-NORFOLK SOUTHERN CORPORATION-INSURANCE: The
City Manager submitted a written communication recommending authorization
for waiver of the City's sovereign immunity and execution of a right of entry
agreement with Norfolk Southern Railroad, in connection with the Roanoke
River Flood Reduction - Phase 2 Topographic Survey.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37910-091 707) A RESOLUTION authorizing the execution of a
temporary right-of-entry agreement with Norfolk Southern Railway Company
("Ns") and Virginia Holding Corporation, for the City of Roanoke to perform
topographical surveys upon property owned by Ns in connection with the
Roanoke River Flood Reduction project, and further authorizing the City to
indemnify and hold Ns and Virginia Holding Corporation harmless as provided
in such temporary right-of-entry agreement.
(For full text of resolution, see Resolution Book No. 71, page 597.)
572
Vice-Mayor Trinkle moved the adoption of Resolution No. 37910-091707. 1
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: No n e------------------------------~---------n-----------------------------------------------0.
(Council Member Fitzpatrick was absent.)
JEFFERSON CENTER-ARTs-INsURANCE: The City Manager submitted a
written communication recommending authorization for waiver of the City's
sovereign immunity and execution of rental agreements with Jefferson Center
Foundation, Ltd., in connection with the Roanoke Arts Festival events on
October 4, 6 and 7, 2007, and Renovate Roanoke, an Old Home Renovation
Fair, on October 20, 2007.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
1
(#37911-091707) A RESOLUTION authorizing the City to indemnify and
hold harmless the Jefferson Center Foundation, as a condition of two rental
agreements for 1) Renovate Roanoke, and 2) the Arts Festival; and authorizing
the execution of any necessary documents. .
(For full text of resolution, see Resolution Book No. 71, page 598.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37911-091707.
The motion was seconded by Council Member Dowe and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: Non e----n-------------------------n--------------------------------------------------------0.
(Council Member Fitzpatrick was absent.)
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1
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
STREETS AND ALLEYS: Having deferred action on the Ordinance at its
regular meeting held on Monday, August 20, 2007, in connection with a public
hearing request of Echo Sentinel Group, LLC, and Unified Human Services
Transportation Systems, Inc., until Tuesday, September 4, 2007, and was held
over until Monday, September 17, 2007, the matter was again before the
Council.
1
Chris Chittum, Agent, City Planning Commission, submitted a written
supplemental report pertaining to the request from Echo Sentinel Group, LLC,
Joseph Lokhamp, Unified Human Services Transportation Systems, Inc., and
Curtis Andres, to permanently vacate, discontinue and close 31 st Street, N. W.,
between. Baker Avenue, N. W., and Breckenridge Avenue, N. W.; a portion of
Breckenridge Avenue, N. W., from a point beginning at the southwestern
boundary of property bearing Official Tax No. 2510112 and running in an
easterly direction to its intersection with 31 st Street, N. W.; and a 1 5 foot wide
alley running in an easterly direction from a parcel bearing Official Tax No.
2510104 to its terminus at 31 st Street, N. W.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following Ordinance:
(#37912-091707) AN ORDINANCE permanently vacating, discontinuing
and closing a portion of a certain street and certain public rights-of-way in the
City of Roanoke, as more particularly described hereinafter; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 599.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 37912-091707.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris----------------------------------------------------------------~-------------------------------------------().
NAYS: Non e _____________________________n_n____________________________________________u_____n__ 0 .
1 (Council Member Fitzpatrick was absent.)
574
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
1
ENVIRONMENT: Council Member Mason offered the following resolution
supporting a clean and green campaign for the City of Roanoke:
(#37913-091707) A RESOLUTION initiating and supporting the City's
Clean and Green campaign and declaring September 18, 2007, to be Clean and
, '
Green Day in the City.
(For full text of resolution, see Resolution Book No. 71, page 601.)
Council Member Mason moved the adoption of Resolution No. 37913-
091707. The motion was seconded by Vice-Mayor Trinkle.
Council Member Mason reminded everybody that the Clean and Green
Campaign Kickoff would be held at 10:00 a.m., on Tuesday, September 18,
2007. She mentioned that the campaign centers on making Roanoke cleaner
and greener, which includes removal of trash from streets, beautification,
recycling by businesses and residents, etc.
In conclusion, she recognized School Board Trustee Suzanne Moore who
is working diligently to improve the recycle rate in the Roanoke City Public
School system; and expressed appreciation to everyone for their support.
1
There being no additional questions and/or comments by the Council
Members, Resolution No. 37913-091707 was adopted by the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HClrris------------------------------------------------------------------------------------------------------------E).
NAYS: No n enn___________________________________nn________________u_________________-----------0.
(Council Member Fitzpatrick was absent.)
CITY EMPLOYEES: Council Member Dowe offered the following resolution
providing for additional holiday leave for all City employees:
(#37914-091707) A RESOLUTION closing certain City offices on Monday,
December 24, 2007, and Monday, December 31, 2007, and providing for
additional holiday leave for all City employees.
(For full text of resolution, see Resolution Book No. 71, page 603.)
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Council Member Dowe moved the adoption of Resolution No. 37914-
091707. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, Wishneff and Mayor
HaLrris------------------~-----------------------------------------------------------------------------------------E).
NAYS: Non e ---------------------------------- _________________________________________n__u_____ ---0.
(Council Member Fitzpatrick was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
DUMAS CENTER: Sherman Lea stated that he had an opportunity to
attend an evening of recognition at the Dumas Theater, which was sponsored
by The Jamaican Commun!ty Group. He announced that during the recognition
dinner, he accepted an award on behalf of the City Manager, and he was
pleased to present the award to the City Manager.
STREETS-PARKS AND RECREATION: Council Member Lea called attention
to a communication from Ted Edlich, Executive Director, Total Action Against
Poverty, requesting that First Street, N. W., be renamed Henry Street. Mayor
Harris stated that he met with the City Manager to discuss the matter, and if
there were no objections by the Council, the City Manager is directed to bring
back a report for appropriate action by the Council.
Council Member Lea also announced that the 8th Annual Western Virginia
Education Classic Football Game will be held on Saturday, 22, 2007, at
1 :00 p.m., at the Salem Stadium in Salem, Virginia.
SCHOOLS-SISTER CITIES: Vice-Mayor Trinkle noted congratulations to the
Roanoke City School Board for its work in connection with the preparation of
the Patriot Stadium, Gainer Field for the football season.
Vice-Mayor Trinkle announced that the City hosted a delegation from
Wonju, Korea, and he expressed appreciation to the City Clerk for coordinating
the reception and dinner on Sunday, September 9, 2007, at The Hotel Roanoke
and Conference Center. '
~
SCHOOLS: Council Member Mason announced that she had received an
email from School Board Chairman David Carson advising that Patrick Henry
High School received its accreditation for its students passing the SOL's.
576
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
1
MILL MOUNTAIN ZOO: Darrell Branstetter, 6568 silvenbrook Road,
appeared before the Council and expressed his concern with regard to the
leadership at the Mill Mountain Zoo.
CITY MANAGER COMMENTS:
MILL MOUNTAIN ZOO: Based on the comments given by Darrell
Branstetter regarding the leadership at Mill Mountain Zoo, the City Manager
remarked that she will investigate the matter and report her findings to the
Council.
CELEBRATIONS-AMPHITHEATER: The City Manager called attention to the
Ribboncutting Ceremony of a C2C home on Gilmer Avenue. She also
announced that the City received six proposals in connection with the
development of an amphitheater, and following the evaluation of the proposals,
she will present her findings to the Council for discussion.
At 3:20 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in the Council's Conference Room, Room 451, for a briefing on the
Market Area Advisory Committee Report and closed session.
1
Briefings:
Citv Market Area Advisory Committee Report
Tom McKeon, Chairman of the Board of Directors, Downtown Roanoke
Inc., briefed the Council on the City Market Area Advisory Committee. He
advised that the goals of the City Market Area Advisory Committee were to
determine Committee consensus about key goals and principles that should
guide changes to the City. Market area, to identify priority ideas for
improvements to the area, and to determine how to work together productively
in implementing those agreements as well as address future issues.' The
Committee also sought community input at each of its three meetings held on
June 5, June 26 and July 24.
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577
R. Brian Townsend, Assistant City Manager for Community Development,
noted that DRI and the City wanted to ensure accountability and direction of the
project moving forward, he referred to five basic areas of focus that came out
of the process with a consensus of the committee.
. Increase cleanliness and attractiveness to make the Market area more
customer friendly.
The City should take the lead in coordinating the examination and
implementation of these activities.
. Upgrade vendor facilities
Downtown Roanoke, Inc., should take the lead in coordinating the
examination and implementation of these activit'ies.
. Upgrade generaf facilities
The City should take the lead in coordinating the examination and
implementation of these activities.
. Provide customer and vendor parking and access.
Downtown Roanoke, Inc., should take the lead in coordinating the
examination and implementation of these activities.
. Attract a variety of customers and visitors, including younger generation.
Downtown Roanoke, Inc., should take the lead in coordinating the
examination and implementation of these activities.
He explained that the Committee proposes to remain in place to
coordinate and facilitate the examination and implementation of the various
priority activities, and to ensure that future actions of stakeholder groups are
consistent with the goals and core principles identified by the Committee.
(See report on file in the City Clerk's Office.)
Discussion:
Vice-Mayor Trinkle expressed appreciation to the committee,' advising' of
the positive comments received about the committee's efforts. He asked if the
issues pertaining to Center in the Square had been resolved; whereupon, Mr.
Townsend responded that it was the opinion of the committee that Center in
the Square needed internal reorganization and planning, adding that
discussions were ongoing for consensus.
578
James Sears, President, Center in the Square, advised that the architect
interviewed for the Center in the Square's renovation shared a design that could
be used in conjunction with the City Market. He added that the renovation is
exclusively for the building, but the committee desired a forum for discussion
and collaboration.
I
Council Member Wishneff commented on the excellent report given and
he hoped that events, such as First Fridays could be relocated to the Square
soon. He encouraged the Council and Administration to keep an open mind
regarding the management of the City Market building.
In response to Council Member Dowe's inquiry regarding the cleanliness
of the Market Building, Mr. Townsend advised that DRI has formed a downtown
resident committee to review such issues, but unfortunately, the committee is
for the customer and citizen needs. Mr. McKeon interjected that the residents
hold regular meetings and have initiated a neighborhood watch group for the
downtown community.
Council Member Dowe commented that downtown business owners have
asked that the priorities regarding the step plaza be reviewed and funds therein
go towards the City Market. He requested additional information concerning
the matter; whereupon, the City Manager noted that she had planned to brief
the Council at its meeting on Monday, October 1, 2007.
I
Mr. Sears commented opportunities for the public to view the plans for
Center in the Square renovation will be presented at a future date, adding that
the Roanoke Weiner Stand will be preserved.
Mayor Harris applauded the committee on its efforts, stating that he was
of the opinion that the commhtee should continue to move forward as planned.
There being no further discussion, Council concurred in the committee's
recommendations to increase its membership by two additional citizen/resident
members, and to continue its work through the end of 2008; and the Council
also concurred in the work items as identified for continued improvements in
the City Market area.
At this point, Council Member Wishneff left the meeting (4:00 p.m.)
At 4:00 p.m., the Mayor declared the meeting in recess for closed
session.
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579
At 4:50 p.m., the Council meeting reconvened in the City Council
Chamber, Mayor Harris presiding, with all Members of Council in attendance,
with the exception of Council Member Fitzpatrick and Wishneff.
COUNCIL: With respect to the Closed Meeting just concluded, Vice-Mayor
Trinkle moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Dowe, Lea, Mason, Trinkle, and Mayor
HaLrris -----------------------------------------------------------------------------------------------------------5.
NAYS: Non e -----------------------------------------------------------------------------------------0.
(Council Members Fitzpatrick and Wishneff were absent.)
HUMAN RESOURCES: The Mayor called attention to a vacancy on the
Personnel and Employment Practices Commission created by the ineligibility of
William C. Holland for a term ending June 30, 2010; whereupon, he opened the
floor for nominations.
The name of Donald A. Dillard was placed in nomination.
There being no further nominations, Mr. Dillard was appointed as a
member of the Personnel and Employment Practices Commission, to fill the
unexpired term of,William C. Holland ending June 30, 2010, by the following
vote:
,
FOR MR. DILLARD: Council Members Dowe, Lea, Mason, Trinkle, and
Mayo r H arri s ___________________________________________________________n___________________________________n 5 .
(Council Members Fitzpatrick and Wishneff were absent.)
ZONING: The Mayor advised that there are two upcoming vacancies on
the Board of Zoning Appeals created by the expiration of the term of office of
Kermit E. Hale and the ineligibility of Benjamin s. Motley ending December 31,
2007; whereupon, he opened the floor for nominations.
580
The name of Kermit E. Hale was placed in nomination.
I
There being no further nominations, Mr. Hale was reappointed as a
member of the Board of Zoning Appeals by the following vote:
FOR MR. HALE: Council Members Dowe, Lea, Mason, Trinkle, and Mayor
H a r r is --- -- -- -- - - _n - - - - - -- - - - - - -- - - - -- - - - - - - - - - - - - -- -- --- - -- - - - - ---- - - - - -- - -- - -- - - - -- -- -- -- -- - - -- -- - - -- -- -- -- - - - - 5 .
(Council Members Fitzpatrick and Wishneff were absent.)
The City Clerk was instructed to advertise the vacancy created by the
ineligibility of Benjamin s. Motley to serve another term as a member of the
Board of Zoning Appeals.
HOUSING: The Council requested that the City Attorney prepare the
appropriate measure revising the City Code to remove the powers of the Fair
Housing Board to hear and adjudicate fair housing complaints, with the Board
continuing to be in existence, with its primary function being education.
At 4: 5 5 p.m., the Mayor declared the Council meeting in recess to be
reconvened on Thursday, September 20, 2007, for a joint meeting with the
Roanoke County Board of Supervisors and the Western Virginia Water Authority,
at the Regional Water Pollution Control Plant, 1 502 Brownlee Avenue, s. E.,
Roanoke, Virginia.
1
At 9:05 a.m., on Thursday, September 20, 2007, the recessed meeting
was called to order, with Vice-Mayor David B. Trinkle presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: Sherman P. Lea,
Gwendolyn W. Mason and Vice-Mayor David B. Trinkle-mm------------m--m-------m3.
ABSENT: Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr., Brian J. Wishneff
an d Mayo r C. N e Iso n H arri Sm__m______m__m_____mmm_________m_m_______m_____m__m_4.
The Vice-Mayor advised that a quorum did not exist.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: Richard C. Flora
and Chai rman Michael W. Alti ze rm__________mm_m_____m____m___m______m_______m__m 2.
ABSENT: Joseph B. Church, Joseph P. McNamara, and Michael A. Wraym3.
WESTERN VIRGINIA WATER AUTHORITY PRESENT: M. Rupert Cutler,
Marc s. Fink, Elmer C. Hodge and Chairman Donald L. Davis _mmm______mm_m4.
ABSENT: Richard E. Huff, II, Robert C. Lawson, Jr., and H. Odell Minnix---3.
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Representing the City of Roanoke: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and
Sheila N. Hartman, Deputy City Clerk.
Representing Roanoke County: Elmer C. Hodge, County Administrator;
Dan O'Donnell, Assistant County Administrator; Pa'ul M. Mahoney, County
Attorney; and Brenda Holton, Deputy Clerk to the Board.
Representing the Western Virginia Water Authority: Gary, Robertson,
Executive Director, Water Operations; Mike McEvoy,. Executive Director,
Wastewater Services; and Jean Thurman, Secretary.
Chairman Davis welcomed everyone to the joint meeting and
acknowledged the presence of Draper Aden from the Town of Blacksburg,
Virginia.
Overview Of Previous Twelve Months' Operations
. Water Operations and Capital Projects
Gary Robertson, Executive Director, Water Operations, gave a summary of
the Authority's previous 12 month water operations and capital projects, and he
highlighted the water treatment improvements, water distribution
improvements, metering/billing/monitoring and water supply.
(See handout on file in the City Clerk's Office.)
Dr. Cutler stated that he believed the Members of City Council and the
County Board of Supervisors were aware that a previous water supply plan
mentioned interconnecting the Spring Hollow and Carvins. Cove Reservoirs. He
asked for an update on whether this is still a part of the plan and, if so, when it
might be accomplished; whereupon, Mr. Robertson responded that one of the
comments in the 2002 Plan was to work more regionally, which was
accomplished by the City of Roanoke and Roanoke County with the formation of
the Western Virginia Water Authority. He added that there have been other
regional initiatives, including working closely with the City of Salem and the
Town of Vinton for emergency connections.
Mr. Robertson further stated that the 2002 Plan dealt with Spring Hollow
and Carvins Cove, suggesting that the two reservoirs needed to be operated by
one entity, which was accomplished. Furthermore, it was suggested that in the
future, consideration be given to a direct connection between Spring Hollow
and Carvins Cove Reservoirs, which suggestion was considered from a finished
water supply and also from a raw water supply. He commented that over the
582
past 18 months, the Authority addressed the finished water supply by
completing the north transmission line from Spring Hollow to Loch Haven/Belle 1
Haven as stated in the County's Long Range Plan; and another extension that
needed to be completed goes from the Loch Haven-Belle Haven area directly to
Carvins Cove or to the larger lines on Plantation Road, a two-mile extension that
is in the Authority's Long Range Plan. He remarked that a raw water pipeline
from the Spring Hollow Pump Station directly to the Carvins Cove Reservoir was
suggested when there is additional water in the river, whereby raw water could
be pumped to Carvins Cove, if needed, adding that this is a $20 to $30 million
project that is still in the Authority's Long Range Plan.
Mr. Robertson explained that before the raw water pipeline would be
considered, wells in the Garden City area that have a capacity of four million
gallons per day would be treated because this would be more cost effective;
and the 2002 Plan also mentioned that Smith Mountain Lake would be the
Authority's next water supply, which remains in the Authority's Long Range
Plan, and the use of Smith Mountain Lake as a water supply is probably in the
20-to-40-year horizon.
Dr. Cutler inquired if the American Electric Power (AEP) re-licensing
process makes provision for the Authority's use of said water; whereupon, Mr.
Robertson responded in the affirmative, noting that AEP is currently going
through the re-licensing process for the Smith Mountain Project through the
Federal Energy Regulatory Commission, and that the Authority has been actively
participating in the re-Iicensing process as well as Franklin County, Bedford
County and Pittsylvania County.
1
Council Member Mason asked for clarification of the billing system as it
relates to the estimated bill and the actual bill and whether or not the customer
is obligated to pay the estimated bill; whereupon, Mr. Robertson responded
that the customer is obligated to pay the estimated bill, but if the customer
feels the estimate is incorrect, an evaluation of the bill should be requested
from the billing office. He pointed out that the meters are read every two
months, one month's bill is based on an actual reading and the next month's is
an estimate based on prior usage; and if the estimate is in line with past usage,
the customer is expected to pay the estimated bill as any other bill.
Mr. McEvoy added that the estimate is based on previous usage, noting that
when the meter is read one month and the bill is for two months, the estimated
bill is essentially a prepay of the second month period; and if the estimate is
low, the bill at the end of the two-month period will be higher. If the estimate is
high, the bill will be lower.
. Wastewater Services and Capital Projects
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Mr. McEvoy gave a summary of the Authority's previous 12 month
wastewater services and capital projects, highlighting Water Pollution Control
Plant improvements, the Special Order by Consent, rate increases directed by
the Special Order by Consent, wastewater collection system improvements and
construction of the Mudlick Creek Interceptor Project.
Board Chairman Altizer asked if jurisdictions served by the Regional
Water Pollution Control Plant were implementing inflow and infiltration
restrictions such as those implemented by the City of Roanoke and Roanoke
County; whereupon, Mr. McEvoy responded that the Authority has three partner
jurisdictions in the Regional Water Pollution Control Plant -Botetourt County,
Town of Vinton and City of Salem, whereby Botetourt County is currently not
under a Consent Order inasmuch as their system is new and has very low
peaking factors during high rain events. He stated that the Town of Vinton has
been working under a Consent Order since 2004; the Town have installed a
number of interceptors and have replaced some pump stations; and the City of
Salem signed a Consent Order approximately a year after the Authority and are
looking at doing something similar to the Authority's home inspections.
Mr. McEvoy explained that home inspections involve partnering with the
real estate community to address contributions of rainwater from homes
through down spouts and sump pumps; there are a number of locations in the
City of Roanoke and Roanoke County where downspouts are tied into the sewer,
sending runoff from roofs into the sewer line; and likewise, when groundwater
comes into basement, sump pumps send the water into the sewer line, even
though the sewer lines are not equipped to handle these situations. He further
stated that these problems and the effect on rates were explained to the real
estate community; an agreement was reached that when a house is placed on
the market, the real estate agent would call the Authority's inspectors to come
out and determine if downspouts are connected to the sewer line or if there is a
sump pump, where the discharge is going. He noted that if a problem is found,
it becomes a defect that the seller and the buyer have to negotiation as any
other defect, such as a roof or electrical defect; and follow-up is completed at
the end of six months by Authority inspectors. He added that the Home
Inspection Program was modeled after a program that the County had in place
before the Authority's formation and has been successful.
. Regional Initiatives
Mr. Robertson gave a summary of the past 12 month regional initiatives,
highlighting adoption of Regional Water and Sewer Standards, Contract Water
and Sewer Operations for Fincastle, Regional Cooperation Initiatives and U. s.
220 Water Line Extension.
(See document on file in the City Clerk's Office.)
584
Mr. Robertson stated that when the Authority was formed, the goal was
for the Authority to be regional; a name was selected that promoted
regionalism and the concepts were regional; and progress is being made
toward regionalism and the belief is that this progress will continue in the
future.
1
Status Of Rate Equalization Plan
Mr. McEvoy stated that when the Authority was formed, a six-year rate
equalization plan was agreed upon; and at the end of the six year period, the
City and the County would have the same rates. He added that with the
adoption of the Fiscal Year 2008 Budget, year four of those rates was also
adopted. He stated that in the' City of Roanoke the average water bill is
currently $1 6.70 per month. January 1, 2008, the average water bill will be
$18.25; Roanoke County has,;seen reductions in water rates for the past three
years. 2008 will be the last year that a reduction in rates will be reflected in the
County under the six year equalization plan; and currently, the average water
bill in Roanoke County is $20.10.
He further stated that $20.00 will be the equalized rate; the average
Virginia water bill is $21.39; both City and County residents are currently under
the state average; and the Authority Board has asked that the Authority's rates
be kept at least 5% below the state average. He noted that benchmark would be
$20.32, and by combining the current Authority average, the average would be
$18.40.
1
Mr. Robertson stated that City. customers' wastewater bills currently
average $18.75; the adopted average effective January 1, 2008 would be
$21.25; and in the County, the current average wastewater bill is $21.25. He
stated that January 1, 2008, the average wastewater bill would be $23.00; the
Virginia average is currently $25.87; the Board's benchmark would be $24.58;
and the Authority average after January 1 will be $20.00, putting the Authority
at least 5% below the state average in both water and wastewater. He remarked
that it is anticipated that in the year 2010, the water equalized rate will be
$20.00 the sewer equalized rate will be $28.50.
There being no further comments, Chairman Davis declared the Western
Virginia Water Authority Board of Directors in recess until the 12:00 noon for its
regular board meeting.
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There being no further business, Board Chairman Altizer declared the
Roanoke County Board of Supervisors' meeting adjourned.
There being no further business, the Vice-Mayor declared the recessed
Council meeting adjourned at 9:45 a.m.
APPROVED
~i.v 0,. h'\o~
Stephanie M. Moon, clerC
City Clerk
Q
ATTEST:
C. Nelson Harris
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
October 1, 2007
1
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
October 1, 2007, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building,
215 Church Avenue, s. W., City of Roanoke, with Vice-Mayor David B. Trinkle
presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Regular MeetinQs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No.37817-070207
adopted by the Council on Monday, July 2, 2007.
PRESENT: Council Member Beverly T. Fitzpatrick, Jr. (arrived late),
Sherman P. Lea, Gwendolyn W. Mason, Alfred T. Dowe, Jr., and Vice-Mayor
Davi dB. Tri n kl e--------------------------------------------------------------------------------------------- 5 .
ABSENT: Council Member Brian J. Wishneff and Mayor C. Nelson Harris--2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Deputy City Clerk.
1
COMMITTEES-CITY COUNCIL: A communication from Vice-Mayor David B.
Trinkle requesting that Council convene in a Closed Meeting to discuss
vacancies on certain authorities, boards, - commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia
(1950), as amended, was before the body;
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council approve the request of Vice-
Mayor Trinkle to convene ,in Closed Meeting as abovedescribed. The motion
was seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Lea, Mason, Dowe, and Vice-Mayor
Trinkle----------------------------------------------------------------------------------------------------------4.
NAYS: Non e -----------------------------------------------------------------------------------------0.
(Council Member Fitzpatrick was not present when vote was recorded.) (Mayor
Harris and Council Member Wishneff were absent.)
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587
CITIZEN OF THE YEAR-CITY COUNCIL: Inasmuch as the full Council was
not present to discuss the Citizen of the Year Award, Council Member Mason
offered a motion that the request of Vice-Mayor Trinkle to convene in Closed
Meeting to discuss the Citizen of the Year Award be withdrawn. The motion
was seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Lea" Mason, Dowe, and Vice-Mayor
lrrinl<le------------------------------------------------------------------------------____________________________~.
NAYS: Non e ------------------ ------------------------------------_______________n______________---- O.
(Council Member Fitzpatrick was not present when vote was recorded.) (Mayor
Harris and Council Member Wishneff were absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
CITY PLANNING COMMISSION ON MONDAY, NOVEMBER 05, 2007, AT
12:00 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S.W. The Vice-Mayor suggested
that all agenda items be forwarded to the City Manager or City Clerk.
ITEMS L1slrED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL: NONE.
BRIEFINGS:
City Market Stepped Plaza
Ian Shaw, Senior City Planner, advised that the consultants created a
concept by using the Market Plan as a guide that they felt would best utilize the
area surrounding the Pedestrian Bridge. He further advised that the
stakeholders and City staff have played a significant part in the planning and
design of the concept.
He introduced consultants lrerry Ammons and Luigi Mignardi from
Commonwealth Architects, who shared information regarding the City Market
Stepped Plaza. Mr. Ammons presented three concepts, explaining that the site
is a complicated one inasmuch as it is a crossroads between the two areas. He
highlighted the following goals for all three concepts:
588
Key Proiect Issues and Input:
. Preserve and maximize green space
. Commercial usage will help keep area secure
. Escalators-keep or go-maintenance issues
. Enhance pedestrian bridge
. Space for rotating/temporary art exhibits
. Vagrancy issues
. Public restrooms not desired
. Connections to the Market Square
· Connections to the new Art Museum
. Connections to the Rail Walk
. Outdoor dining
. Introduce water-fountains, pools,etc.
. Light structures preferred over heavy
. Preserve light and views from Wachovia building
. Transition from hotel )
. Stairs designed as seating for an amphitheater or stage area
. Continued use of site for sidewalk festivals
. Modifications to the existing tower
. Loc'ations for public art
. New Art museum has opened up the possibilities for the look and
feel of the plaza
. Variety of seating options
. Variety of gathering spaces
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He further advised that all three areas needed to be perceived as
gathering spaces and as an extension of the Market Square. He highlighted the
following primary goals for all three schemes:
Primary Goals:
. Plaza is perceived as a gathering space within downtown-
extension of market square
. Escalators will be removed in favor of stairs/terraces down
. Existing elevators in the Wachovia building will remain as ADA
access '
. Plaza will make a strong connection between the Rail Walk, Market,
and Art Museum
. Opening up tower to fresh air
. Continued use of sidewalk for street festivals
. Locations for public art throughout
. Enhance the experience of the pedestrian bridge - art, color,
changing exhibits/installations
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589
· Market Street can be closed for festivals to create larger plaza
· Create a visual draw that anchors the corner of Market Street and
Salem Avenue
Mr. Ammons explained the three schemes follows:
Scheme A includes a large set of steps, an expanded deck with a
walkway that extends to the corner where a pavilion has been
placed; it also includes a large amount of construction and appears
to be down in a hole, but includes an area for vendor stalls, and is
the most expensive of the three schemes.
Scheme B creates a smaller, lighter connection to the tower. It does
not block light and can be used as a small amphitheater; a small
restaurant or cafe could be placed on the structure and a large
piece of public art can be placed on the corner allowing citizens to
see the structure from every angle; and a water structure has been
added as a pond and as a sculpture pool.
Scheme C is similar to Scheme B, but develops a garden seating
area as a place for patrons to bring food to eat. Benches and a
waterfall have been added as well; and every part of the site could
be used in a different way.
Discussion:
Council Member Fitzpatrick expressed appreciation to the consultants
and commented that he was pleased with the concepts. He inquired about the
costs; whereupon, Mr. Ammons advised that Scheme A was the most expensive,
in the amount of $3.4 million, Schemes Band C were similar in cost,
approximately $2.3 million each.
Mr. Ammons remarked that the bridge could possibly be used as a linear
gallery throughout the bridge displaying pictures from the museums.
Council Member Mason inquired if the stakeholders wanted to preserve
the green space, how would said preservation fit into the concepts; whereupon,
Mr. Ammons explained that all three concepts call for a reduction in the
amount of green space that currently exists, noting that it was impossible to
construct programmatically and not disturb the green space. He added that the
idea was to use the green space to integrate the concepts into the larger
function of the space.
590
Council Member Dowe inquired about the stakeholders and the amount
of input received regarding the concepts; whereupon, Mr. Ammons explained
that a meeting was held with the stakeholders on August 31, 2007, to discuss
the concepts and they have been involved throughout the entire process, as
well as the downtown business owners.
I
Vice-Mayor Trinkle commented that he supported the concept utilizing
the green space and inquired as to whether consideration had been given to
closing the street; whereupon, the City Manager advised that consideration had
been given to only closing the two one-way streets. He inquired about the size
of the tower; whereupon, Council Member Fitzpatrick replied that the tower
could be used for a cafe, and that most people utilizing the bridge may not be
citizens of Roanoke and therefore, it was important to welcome them to the City
by connecting the Market at said location.
The City Manager advised that by opening up said area, it would reduce
the amount of vagrancy by eliminating the places where a vagrant might
congregate. She further advised that in December 2007, a briefing will be given
to the Council on prioritizing the Market as well as districting the Market area.
There being no further questions and/or comments by the Council, Vice-
Mayor Trinkle thanked the consultants for their time and presentation.
I
There being no further questions and/or comments by the Council, the
Vice-Mayor declared the Council meeting in recess at 10:05 a.m., for a meeting
of the Legislative Committee in Room 159.
At 11 :30 a.m., the Council meeting reconvened in Room 159 for
continuation of the 9:00 a.m. briefings, Vice-Mayor Trinkle presiding and all
Members of the Council in attendance, with the exception of Mayor Harris and
Council Member Wishneff.
Emeraency Operations Plan
Michael Guzo, Emergency Preparedness Coordinator, advised that the
current plan was revised in 2001 and some significant changes have occurred
since that time; the events surrounding September 11, 2001 and the natural
disasters of 2004-2005 play a big role in the need to revise the Emergency
Operations Plan. He highlighted the following presentation:
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591
2' '0'07 Em, , 'e" ,r'gency Or "p- '8'ra' .t'.I'~O' '.n' .s.. P~la' in'
,: '~i ....~ ,; ,'~'~ i; ,mm '~_,~;.; ,....~. . .. ':.: .....i1i.i :. i" i m; i ^' '.m ... ^' :.. _, , ,;
· Fe
m
dri
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2007
· [mpl
with au r
ORpra:tJ
Ststfii
N,'.i
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IH
EMERGENCY
OPERATIONS PlAN
Cl1Y of 10A.'<<JltE. vw;wJA
ROANOKE
Ho.meland Security P're,sidential Directive..5
and
592
Mr. Guzo advised that as of January 2008, the City of Roanoke would be
fully compliant under the National Incident Management System, adding that
the National Response Plan has evolved from September 11 th and must be
implemented at all levels of government.
The Federal Eme'rgency Plan Continuum
Organization 6f the NRP & the City EOP
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593
Organization of the NRP & the City EOP
r
"
Organization of the NRP & the City EOP
rt
594
Organization of the NRP & the City EOP
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1
Organization of the NRP & the City EOP
cc;)",moIl,J~J9.~~~~~~,
tive req(jireriients(e~>
. ?'~n~Q~ial Ma~>~,~~~~ni,;~!~.
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595
Organization of the NRP & the City EOP
-
Organization of the NRP & the City EOP
Organization of the NRP & the City EOP
596
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597
Organization of the NRP & the City EOP
Mr. Guzo explained that the slide below displays the seven incident
specific annexes for the City of Roanoke.
Incident Specific Hazard Annex~s ...' :~ f :,',
'" .. ... ~ l1,l pf:"
· Flooding
· Severe Weather . '
· Hazardous Materials
Incident
· Airport
· Catastroph ic
· Dam Safety
· Terrorism Incident
598
I
SfT :!VB
NORFOLK SOUTHERN-
1
Mr. Guzo advised that an exercise was conducted with Norfolk Southern
and evaluated by the department of Homeland Security in which 43 agencies
and 127 persons participated. The exercise consisted of a simulated train
derailment with leaking hazardous materials and it was perceived as a terrorist
incident. The exercise was a great success and another exercise is scheduled 1
for March of 2008.
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599
Operation Thoroughbred Star TTX Participants
1 AAR Bureau of Explosives 21 Faith Based Community
2 A
3 A
4 B
5 C
6 C
7 C'
8 C
9 Ci
10 C' ire-EMS
. ,
11 Ci Y of Roanoke General~13!YJF13.R";;",,,..
12 City of Roanoke e~r ,'."J,' . .
13 City of R?a,.Q9~~ ...
14 City otI3(?'~'Q6@...y.)
15 City ofFfo'lilriokEtSoCilil Services
16 City of Salem
17 C@c"lL d P ;Jd'~";;",;m'r'., '. ~
18 c!~nCjaOf ~'bmmu';t Set(;i~es
19 c~}Hi6ft pat1ent Trad~p()ffsei\ice
20 CT'EH i'SAFEB,JNgt"CoWntracto'
(See copy of the Emergency Operations Plan on file in the City Clerk's Office.)
600
Discussion:
Council Member Dowe inquired about the venues located in the City that
could accommodate and transport a large number of people; whereupon, the
City Manager replied that the Red Cross would assist with locating housing and
the City would provide a public facility to be used as a shelter, such as the Civic
Center. She added that some of the public facilities do not have backup
generators and as a result, backup generators were placed in the new Patrick
Henry High School and will be placed in the new William Fleming High School.
Mr. Guzo commented that shelter space for approximately 8,000 people
has been identified across the City, and Valley Metro and Roanoke City school
buses have been identified for transportation purposes.
-
Council Member Lea inquired about the relocation of inmates;
whereupon, Mr. Guzo responded that the Sheriff's Department was responsible
for its own Emergency Operations Plan, but the City provides support to the
Sheriff's Department with the transportation of the inmates.
I
Vice-Mayor Trinkle inquired about the relocation of the elderly residing in
nursing homes; whereupon, Mr. Guzo explained that the City is currently
working with area nursing homes to implement emergency operations plans for I
their facilities as well as animal shelters.
There being no further discussion; the Vice-Mayor 'declared the Council
meeting in recess at 12: 1 5 p.m., for a joint meeting of Council and the Roanoke
Redevelopment and Housing Authority, Board of Commissioners, in Room 159.
COUNCIL MEMBERS PRESENT: Council Members Beverly T. Fitzpatrick, Jr.,
Sherman P. Lea, Gwendolyn W. Mason, Alfred T. Dowe, Jr. and Vice-Mayor
Davi dB. Tri n kl e -------------------------------------------------------------------------------------------- 5.
COUNCIL MEMBERS ABSENT: Mayor C. Nelson Harris and Council Member
Bri an J. Wi s h n eff-------------------------------------------------------------------------------------------- 2.
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF
COMMISSIONERS PRESENT: Gail Burruss, Gilbert Butler, Anita Powell and
Ch ai rm an Jose p h Lee-------------------------------------------------------------------------------------4.
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF
COMMISSIONERS ABSENT: Jim Allen and Daniel Karnes---------------------------m------2.
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601
7
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
Representing the Roanoke Redevelopment and Housing Authority: Glenda
Edwards, Interim Executive Director.
Vice-Mayor Trinkle welcomed everyone to the meeting and commended
the Authority for all their hard work.
Chairman Lee advised that he was the newly appointed Chair of the
Authority. He assured the Council that work was being done, that positive
changes were occurring involving the ongoing HUD audit and use of the newly
adopted procurement policy.
He pointed out that in an effort to be more accountable and efficient,
committees within the Authority had been formed and were being led by two of
the Authority's commissioners; and efforts to address concerns from HUD have
been made by revamping the procurement policy and revisiting previous
contracts for legal and accounting purposes.
He further explained that the Board felt that coordination between the
City and the Authority should exist, and a draft had been completed and
forwarded to the City Manager for review.
Chairman Lee advised that the HUD audit commenced in September 2006
and is currently ongoing;, noting that the amount required for reimbursement
by HUD had been reduced from $1.9 million to $588,056.00. He further
advised that the Authority's documentation had been submitted to HUD with a
request for reconsideration of $140,000.00 of those monies. He reminded the
Council that as a result of the HUD audit, the Authority had been labeled a
"troubled agency" and is required to enter into a Memorandum of Agreement
specifying measures to be achieved to identify inefficiencies to move out of said
status; and HUD uses an independent assessor to look at physical and
infrastructure needs in various communities.
Council Member Mason inquired about the $140,000.00 that is under
negotiation; whereupon, Chairman Lee advised that the funds relate to a
contract that was awarded with City dollars, which were related to HUD funds.
602
Chairman Lee reiterated that all policy manuals have been revised as a
result of the audit; and in addition, the Authority is transitioning to a project- I
based model due to asset management guidelines whereby landscape
maintenance has been decentralized in an effort to ensure HUD dollars are
received by the residents, accounting and reporting are also project-based
models; and under the new operating subsidy formula adopted by HUD, the
Authority would lose $1.2 million in operating subsidy in five years if the
agency does not fully transition to the project-based model. A stock loss form
will be submitted to HUD in October. Significant gains and progress has been
made.
Vice-Mayor Trinkle inquired about the asset management requirement
and the loss that will occur; if there is a loss in the beginning; whereupon,
Chairman Lee replied there is approval in part of the agreement with HUD that
they make a transition to asset management requirement, the stop loss
application is to prevent a lump sum decrease of $1.2 million dollars, a
significant impact to the budget. Five percent of $1.2 million is required upon
approval.
Council Member Dowe inquired about the implementation of HUD's
policies and the possibility of reducing or removing the tag of a troubled
agency; whereupon, Chairman Lee responded that the process is ongoing and I
after implementing the changes and fulfilling the requirement of the repayment
plan, the Authority is optimistic that the tag will be removed.
Chairman Lee explained that on June 25, 2007, fire destroyed the 20 unit
Maple Shade Apartments located at 740 13th Street, s.W., however, all occupants
were evacuated with no injuries sustained. He added that within four days, the
families were relocated to new residences and donations were provided by the
Roanoke Redevelopment and Housing Authority and the American Red Cross.
He pointed out that inasmuch as the fire damage was extensive, the property
will be demolished and sold, with the profits being used to reimburse HUD.
Chairman Lee remarked that the Authority was excited about the
announcement from Carilion regarding the South Jefferson Redevelopment
area; the Authority continues to acquire property according to the
Redevelopment Plan and condemnation proceedings have been initiated to
acquire property owned by D and B Holdings, as well as an inverse
condemnation action which was bought by Blue Ridge Truck and Tire.
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603
The Chairman stated that the Miller Hill Day Avenue area consists of 17
homes, five are under renovation, and one is complete and listed for sale. He
further stated that upon completion, Park Street Square, consisting of 25
affordable one, two and three bedroom units, with amenities, located at the
corner of Loudon Avenue and Fifth Street, N. W., will be available for rent in
November 2007; and the Hurt Park Housing project which consisted of 105
units were demolished and 40 low income housing tax credit apartments will be
constructed on the site, based on a commitment of $1 million from the City for
infrastructure. He added that it is hoped that the Hurt Park area will be similar
to Villages at Lincoln to unite the community.
Discussion:
Council Member Lea congratulated Chairman Lee. on his position and
commended him on working with HUD to remove the tag of troubled agency.
He called attention to concerns expressed by residents in the Village at Lincoln
that reside in handicapped apartments, but do not have backdoors, and
inquired if the concerns were valid; whereupon, Ms. Powell responded in the
affirmative, but also noted that the concerns were being addressed by an
advocacy committee.
Glenda Edwards, Interim Executive Director, reiterated that the Authority
has installed screen doors in various apartments at the Villages of Lincoln
based on seniority. She added that a survey was sent to residents inquiring
whether screen doors were desired and to respond by August 31, 2007.
Following discussion, Chairman Lee advised that the Authority would
respond to the Council regarding the status of the abovementioned issue.
Council Member Mason inquired if Glenda Edwards had been officially
hired as the Executive Director of the Housing Authority; whereupon, the
Chairman responded that Ms. Edwards was still serving as the Interim Director,
adding that once the Authority was fully staffed, an Executive Director would be
named.
Vice-Mayor Trinkle inquired about the decrease in the number of Hurt
Park dwellings from 125 units to 40, and the relocation of the residents;
whereupon, Chairman Lee remarked that a report regarding occupancy in Hurt
Park was received by the Board monthly, and the families that have been
relocated will be the first occupants to return. Ms. Edwards interjected that
scattered site housing will be constructed instead of large developments.
Chairman Lee added that the changes were implemented with the input from
the residents.
604
There being no further business, Vice-Mayor Trinkle expressed
appreciation to the Board of Commissioners for their attendance, and he 1
complimented the Authority on its hard work and efforts.
<
At 12:50 p.m., the Vice-Mayor declared the Council meeting in recess for
a closed session.
At 12:50 p.m., Chairman Lee declared the Board of Commissioners
meeting adjourned.
At this point, Council Member Dowe left the meeting (12:50 p.m.)
CITY COUNCIL-CITY PROPERTY: Prior to recessing for closed session, the
City Manager requested that the Council convene in Closed Meeting to discuss
the disposition of publicly owned property, where discussion in open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as
amended.
Council Member Mason moved that the Council concur in the request of
the City Manager to convene in Closed Meeting as abovedescribed. The motion
was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason and Vice-Mayor
lrrinkle ---------------------------------------------------------------------------------------------------------~.
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NAYS: No n e-----------------------------------------------------n----------------------------------0.
(Mayor Harris and Council Members Dowe and Wishneff were absent.)
At 2:00 p.m., the Council meeting was reconvened in the Council
Chamber, Room 450, Noel C. Taylor Municipal Building, with ,Vice-Mayor
David B. lrrinkle presiding.
PRESENT: Council Members Beverly T. Fitzpatrick, Jr., Sherman P. Lea,
Gwendolyn W. Mason, Alfred T. Dowe, Jr., and Vice-Mayor David B. Trinkle------S.
ABSENT: Mayor C. Nelson Harris and Council Member Brian J.
Wi s h n e ff-------------------------------------------------------------________u_________________________________ 2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Sherman P. Lea.
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The Pledge of Allegiance .to the Flag of the United States of America was
led by Vice-Mayor David B. Trinkle.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS-DISABLED PERSONS: The Vice-Mayor presented a
proclamation to Bob seiff, Vice-Chair, Mayor's C;:ommittee for People with
Disabilities, declaring October 2007 as Disability Employment Awareness
Month.
PROCLAMATIONS-HUMAN SERVICES: The Vice-Mayor presented a
proclamation to Darlene Young and Captain Richard White, The Salvation
Army's Turning Point Shelter, declaring October 2007 as Domestic Violence
Awareness Month.
PROCLAMATIONS-POLICE: The Vice-Mayor presented a proclamation to
Police Chief Atlas Uoe) Gaskins declaring October 2007 as Crime Prevention
Month.
PROCLAMATIONS-DIVERsITY-ClTY EMPLOYEES: The Vice-Mayor presented
proclamations to Dana Long, Chair, and Lynn Marie Lee, Vice-Chair, Diversity
Committee; and Gwin Ellis, Project Manager, declaring October 2007 as
Diversity Awareness Month.
PROCLAMATION-CLEAN VALLEY: The Vice-Mayor presented a
proclamation to Gary Hegner, Parks Superintendent, Parks and Recreation
Department, declaring Saturday, October 6, 2007, as Fall Waterways Cleanup
and Celebration Day.
PROCLAMATION-MENTAL HEALTH SERVICES: The Vice-Mayor presented a
proclamation to Phyllis Scruggs, President, Mental Health Services, declaring
October 7 - 13, 2007, as Mental Illness Awareness Week.
PROCLAMATION-FIRE: The Vice-Mayor presented a proclamation to Fire
Chief David Hoback declaring October 7 - 13, 2007, as Fire Prevention Week.
ACTS OF ACKNOWLEDGEMENT: The Vice-Mayor presented Government
Finance Officers Certificates of Achievement for Excellence in Financial
Reporting to Dawn Hope, former Manager of Accounting Services, Department
of Finance; and Harold Harless, Jr., Retirement Accountant, Department of
Finance.
606
CONSENT AGENDA
1
The Vice-Mayor advised that all matters listed under the Consent Agenda
were considered to be routine by the Members of Council and would be enacted
by one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. He advised that the request of the City Manager
that Council schedule a public hearing for Thursday, October 18, 2007, at 7:00
p.m., or as soon thereafter as the matter may be heard, with regard to
conveyance of City-owned property located at 301 6th Street, s. W., to Edward B.
Walker, had been deferred until Monday, November 19, 2007, at 7:00 p.m., in
order to continue soliciting for proposals until November 5, 2007.
LEASES-CITY MARKET: A communication from the City Manager
requested that Council schedule a public hearing for Thursday, October 18,
2007, at 7:00 p.m., or as soon thereafter as the matter may be heard to
execute a lease with Francine Barish-Stern Bray, d/b/a Creations, for space
located in the City Market Building.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick moved that Council concur in the request of 1
the Vice-Mayor to convene in Closed Meeting as above described. The motion
was seconded by Council Member Dowe and adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n k I e ------------ ---------------------------------------------------------------------------------------------- 5 .
NAYS: Non e ___uu__ ---------------- ______________________nn___n________________________________ O.
(Mayor Harris and Council Member Wishneff were absent.)
COMMITTEES-BUILDING DEPARTMENT: Barry W. Baird as a member of
Local Board of Building Code Appeals, for a term ending September 30, 2012,
was before the Council.
(See Oath or Affirmation on file in the City Clerk's Office.)
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Council Member Fitzpatrick moved that the report of qualification be
received and filed. The motion was seconded by Council Member Dowe and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe and Vice-Mayor
T ri n k I e ------------------- ---- n___________n_____________________________________________________________u ----- 5 .
NAYS: Non e ----------------------------~-----------------------------------------------------------0.
(Mayor Harris and Council Member Wishneff were absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council of
the City of Roanoke on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, October 1, 2007, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of Roanoke
Planning Commission to amend and reordain the following amendments to
Chapter 36.2, Zoning, Code of the City of Roanoke (1979), as amended, to
update the Floodplain Overlay DistrictJ(F) regulations: (1) 36.2-333(b) to delete
the volume and date references and to add a date of September 28, 2007, in a
reference to a flood insurance study performed by the Federal Emergency
Management Agency; (2) 36.2-333(b)(4) to add a reference to Zone AO; (3)
36.2-333(g)(2) to add a reference to the Dam Safety and Floodplain
Management Division of the Virginia Department of Conservation and
Recreation and remove the reference to the Division of Soil and Water
Conservation; and (4) 36.2-333(g)(6) to add a reference to the shallow
floodplain and specify the level to which structures shall be elevated or
floodproofed in the flood-fringe, approximated floodplain, and shallow
floodplain, the purpose of such amendments to clarify the identity of the basis
upon which the floodplain regulations are based, to identify an additional
floodplain zone, to clarify the identity of the entity receiving notification of an
alteration or relocation of a watercourse, and to specify levels to which
structures may be elevated or floodproofed in the flood-fringe, approximated
floodplain, and shallow floodplain, the matter was before the body.
(See publisher's affidavit on file in the City Clerk's Office.)
608
The City Planning Commission submitted a written report recommending
that City Council approve the requested amendment, noting that the proposed
amendment is consistent with and will further the purposes of the
Comprehensive Plan and the Zoning Ordinance to protect people and property
from flooding.
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(See report on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following ordinance:
(#3791 5-100107) AN ORDINANCE amending and reordaining Section
36.2-333, Floodplain Overlay District (F), of Chapter 36.2, ZoninQ. of Code of
the City of Roanoke (1979), as amended, to update the Floodplain Overlay
District (F) regulations; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No.71, page 604.)
Council Member Fitzpatrick moved the adoption of Ordinance No. 37915-
100107. The motion was seconded by Council Member Mason.
The Vice-Mayor inquired if there were persons wishing to speak on the 1
amendment. There being none, the Vice-Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council, Ordinance
No. 37915-100107 was adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
lrrinkle----------------------------------------------------------------------------------------------------------5.
NAYS: Non e ____________________n______________uu_____n____n________________------------------- O.
(Mayor Harris and Council Member Wishneff were absent.)
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS: NONE
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ITEMS RECOMMENDED FOR ACTION:
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609
BUDGET-GRANTs-FIRE: The City Manager submitted a written
communication recommending acceptance of the Fiscal Year 2008 Virginia
Department of Fire Programs Fund Grant.
(For full text, see communication on file in the-City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37916-100107) A RESOLUTION authorizing acceptance of the FY 2008
Fire Programs Funds Grant made to the City of Roanoke by the Virginia
Department of Fire Programs, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 71, page 606.)
Council Member Mason moved the adoption of Resolution No. 37916-
100107. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
lrrinkle----------------------------------------------------------------------------------------------------------5.
NAYS: Non e--------------------------------------------------------n------------------------------0.
(Mayor Harris and Council Member Wishneff were absent.)
Council Member Fitzpatrick offered the following budget ordinance:
(#37917-100107) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia for the Fire Program Grant, amending and
reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 607.)
Council Member Fitzpatrick moved the adoption of Budget Ordinance No.
37917-100107. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T r ink I e -- ---- ---- -- - ---- - - -- ---- -- -- nu -- -- -- - - -- - -------- -- -- -- ---- -- -- -- - --- ----- -- ------ ---- - --- ---- ---- ---- - 5 .
NAYS: Non e---n-----------------------n_________________________________________-----------------0.
(Mayor Harris and Council Member Wishneff were absent.)
610
EMERGENCY SERVICES: The City Manager submitted a written
communication recommending adoption of the 2007 Edition of the Emergency
Operations Plan for the City of Roanoke
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(See communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37918-100107) A RESOLUTION readopting an Emergency Operations
Plan for the City of Roanoke.
(For full text of resolution, see Resolution Book No. 71, page 608.)
Council Member Mason moved the adoption of Resolution No. 37918-
100107. The motion was seconded by Council Member Fitzpatrick.
Council Member Lea commented on the briefing with regard to the
Emergency Operations Plan that was presented to the Council during its 9:00
a.m. session; and complimented the staff.
There being no additional questions and/or comments by the Council
Members, Resolution No. 37918-100107 was adopted by the following vote: 1
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
lIrinkle----------------------------------------------------------------------------------------------------------5.
NAYS: Non e ___________u______________________________________________________--------------------- O.
(Mayor Harris and Council Member Wishneff were absent.)
STATE HIGHWAYs-TRAFFIC-BRIDGES-sTREETs AND ALLEYS: The City
Manager submitted a written communication recommending adoption of a
resolution in support of an additional project to the Virginia Department of
Transportation's Six-Year Improvement Program for FY2008-2013.
(See communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
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(#37919-100107) A RESOLUTION expressing the support of the Council
of the City of Roanoke to Virginia Department of Transportation for the
repainting of two 1-581 bridges, one over Williamson Road and the other over
Kimball Avenue.
(For full text of resolution, see Resolution Book No. 71, page 609.)
Council Member Dowe moved the adoption of Resolution No. 37919-
100107. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n k I e ---- ---------------------------------_______________________u________------------------------------------ 5 .
NAYS: Non e-----------------------u-----------------------_____________________-------------------0.
(Mayor Harris and Council Member Wishneff were absent.) .
SEWERS AND STORM DRAINS-CITY CODE: The City Manager submitted a
written communication recommending adoption of a proposed stormwater
Management Ordinance and stormwater Design Manual.
(See communication and proposed ordinance and design manual on file in the
City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#37920-100107) ANORDINANCE amending and reordaining the Code of
the City of Roanoke (1979), as amended, by repealing Chapter 11.2, stormwater
Management, consisting of 9911.2-1 through 11.2-23, and enacting a new
Chapter 11.4, Stormwater Manaqement, being a comprehensive revision of the
stormwater management regulations of the City; providing for an effective date;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 610.)
Council Member Mason moved the adoption of Ordinance No. 37920-
100107. The motion was seconded by Council Member Lea.
Melody Williams, Executive Vice-President, Roanoke Regional Home
Builders Association, appeared before the Council to express appreciation on
the opportunity to provide input with regard to draft copies of the stormwater
Management Ordinance and Design Manual and commended those individuals
involved for their time in creating the documents, in accordance to Virginia law
and in the best interest of the City.
612
The City Manager advised that the City has been working with Roanoke
County and the proposed ordinance is in fact parallel, and the County adopted I
a similar ordinance at its Board of Supervisor's meeting during the previous
week. She added that the adoption of the ordinance would make the two
ordinances very parallel.
There being no additional questions and/or comments by the Council
Members, Ordinance No.3 7920-100107 was adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n k I e n_________________________________n _n______________ ______n_____n______________________ u__u_________ 5 .
NAYS: Non e _n______n_________n________n____ n___________n________________________ -------------0.
(Mayor Harris and Council Member Wishneff were absent.)
MILITARY-CITY EMPLOYEES: The City Manager submitted a written
communication recommending approval of a special military pay policy for
reservists and members of the National Guard who are called to active duty
between October 1, 2007 and September 30, 2008.
(See communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
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(#37921-100107) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to employees who are called
to active military duty and serve between October 1, 2007, and September 30,
2008.
(For full text of resolution, see Resolution Book No. 71, page 649.)
Council Member Mason moved the adoption of Resolution No. 37921-
100107. The motion was seconded by Council Member Lea.
Robert Gravely, 727 29th Street, N. W., appeared before the Council with
regard to newspaper articles on war veterans.
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There being no questions and/or comments by the Council Members,
Resolution No.3 7921-100107 was adopted by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
lrrinkle---------------------------------------------------------------------------~------------------------------5.
NAYS: Non e ----- --------___________________n________n _______________________________n -----------0.
(Mayor Harris and Council Member Wishneff were absent.)
RAILWAY PASSENGER STATION: The City Manager submitted a written
communication recommending authorization to execute new City/State
Agreements in connection with the- rehabilitation of the Virginian Railway
Passenger Station.
(See communication on file in the City Clerk's Office.)
Council Member Fitzpatrick offered the following resolution:
(#37922-100107) A RESOLUTION authorizing the City Manager to enter
into an Agreement pertaining to the restoration of. the Virginia Railway
Passenger Station with the Roanoke Chapter of the National Railway Historical
Society, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 650.)
Council Member Fitzpatrick moved the adoption of Resolution No. 37922-
100107. The motion was seconded by Council Member Mason.
The City Manager stated that the "Inc." should be removed, inasmuch as
it is technically not part of the National Railway Historical Society's official
designation. She added that the measure should be amended to reflect such
change.
Council Member Fitzpatrick also stated that it was not the Virginia
Railway Station, instead the Virginian Railway Station, which is a very important
distinction to make.
Vice-Mayor Trinkle advised that two amendments had been made relative
to the resolution.
614
James Cosby, Treasurer, Roanoke Chapter, National Railway Historical
Society, stated that he was also a member of the Restoration Committee for the
Virginian Railway Passenger Station as well, and he was unhappy to report that
the station burned down in January 2001, but there is a group interested in
restoring and preserving the station and had begun operations. He explained
that for five to six years, the Roanoke Chapter NRHs and the Roanoke Valley
Preservation' Foundation had worked together as partners to complete the
project.
Mr. Cosby stated that the Roanoke Chapter, now the title owner by virtue
of the deed of gift from the Norfolk Southern Corporation, was the recipient of
three grants that have already been approved and committed; and two of the
grants are listed on the Council's agenda and, the amount listed in the
resolution totaling $267,000.00 are funds under the Transportation
Enhancement Act for the 21 st Century. He further stated that the third grant, a
Federal grant in the amount of $208,000.00 has already been approved and the
Chapter signed contracts with Valley Metro who will be the grant manager. He
explained that upon approval of the resolution, a total of $475,000.00 would
be available to commence the project; in addition to the $124,000.00 value of
the land only, the assessed value of the station property itself, totaled
approximately $599,000.00; and the total project was estimated at $2.3
million, without architectural studies being conducted.
Mr. Cosby remarked that architects and knowledgeable people have given
rough estimates, but the architectural studies must be completed, adding that
the Chapter still has to acquire $1.7 million and it is anticipated that within
three weeks a Request for Proposal for Architectural and Engineering Services
will be issued to select an architect. He indicated that in the future, a news
conference and press release regarding the station renewal project and capital
campaign will be held. He noted that further grant applications and capital
campaigns would be used to acquire the $1.7 millions.
Mr. Cosby stated that in connection with the technical correction, a copy
of the Chapter's charter would be forwarded to the City Clerk; and the name
should be stated as the Roanoke Chapter, National Railway Historical Society,
and he indicated that the Chapter is incorporated and is a non-profit
corporation. He expressed appreciation to the Council for its 'support and the
City Administration for agreeing to take over the grant management providing
Council's decision to approve the grant.
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Council Member Mason inquired as to the portion of the building that
would be used as a community facility; whereupon, Mr. Cosby stated that the
larger passenger station would be leased to a tenant, possibly Carilion, or
possibly a restaurant facility, professional offices, etc., adding that the lease
income would secure funding for the future. He indicated that the smaller
bUilding would be used for a museum in honor of the Virginian Railway.
For clarification purposes, the City Manager commented that in order for
Valley Metro to become the grant agent for the receipt of funds, the City
administration sought the Society's willingness to first repair the roof on the
building and improve the unsightly appearance; and she hoped that the
specifics of the plan included the roof as a priority for rehabilitation.
Mr. Cosby responded in the affirmative that the plans did include the
rehabilitation of the roof and that the renovation would be divided into four
phases.
There being no additional questions and/or comments by the Council
Members, Resolution No. 37922-100107 was adopted, as amended, by the
following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n kl e ------------------------- -:------------------------------------------------------------------------------- 5 .
NAYS: Non e-------n-----------------------n_____________________________-------------------------0.
(Mayor Harris and Council Member Wishneff were absent.)
GRANTS-CLEAN VALLEY-ECONOMIC DEVELOPMENT-BROWNFIELDS: The
City Manager submitted a written communication recommending authorization
to apply for a U. S. Environmental Protection Agency cleanup grant in
connection with the City's Brownfield Program.
(See communication on file in the City Clerk's Office.)
Council Member Dowe offered the following resolution:
(#37923-100107) A RESOLUTION authorizing the City Manager to submit
an application to the Environmental Protection Agency for a Brownfield
Hazardous Substance Cleanup grant, in the amount of $200,000.00, to provide
money for cleanup activities on environmentally challenged sites within the City
of Roanoke; and authorizing the execution of the necessary documents, upon
certain terms and conditions.
(For full text of resolution, see Resolution Book No. 71, page 652.)
616
Council Member Dowe moved the adoption of Resolution No. 37923-
100107. The motion was seconded by Council Member Mason and adopted by I
the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n k I e n__________ --------- ____n___n_ nu____________________________________________ __________n_____________ 5 .
NAYS: Non e --- n___nn_________________ _______________________n_________________n --------------- 0 .
(Mayor Harris and Council Member Wishneff were absent.)
CITY ATTORN EY:
HOUSING (FAIR HOUSING BOARD)-COMMITTEEs: Pursuant to the
instructions of the Council, the City Attorney submitted a written report
recommending an amendment of the City Code with regard to the duties of the
Fair Housing Board.
(See communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37924-100107) AN ORDINANCE amending and reordaining Sections 16- 1
151, 16-153, and 16-173, Division 1, Generally. and Division 2, Fair Housing
Board, of Article III, Fair Housinq, of Chapter 16, Human Rights, of the Code of
the City of Roanoke (1979), as amended, to revise the responsibilities of the
Fair Housing Board; repealing Sections 16-175, 16-176, 16-177, 16-178, 16-
179, 16-180, 16-181, 16-182, and 16-183 of Chapter 16; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 653.)
Council Member Mason moved the adoption of Ordinance No. 37924-
100107. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
lrrinkle----------------------------------------------------------------------------------------------------------5.
NAYS: N 6 n e ______________________u______________________________________________----------------nO.
(Mayor Harris and Council Member Wishneff were absent.)
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DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted the financial
report for the month of August 2007.
(See Financial Report on file in the City Clerk's Office.)
The Director of Finance shared information on the significant events of
the first two fiscal months, advising that the adopted budget for fiscal year
2008 totals $252.6 million representing a 504 percent increase over the
previous year; revenue growth results from a projected increase in Real Estate
and Personal Property Tax revenue, as well as projected growth in various local
taxes including Sales Tax, Business License Tax, and Prepared Food and
Beverage Tax; and the aforementioned growth will be allocated to provide more
funding to the Roanoke City Public Schools for capital maintenance and
equipment replacement, to enhance services to citizens, and to fund salary
increases for employees.
Mr. Hall further advised that the fiscal year 2008 budget provides for
greater social services program funding and the resources necessary to meet
the current year's debt service requirements; the first quarter of the year was
difficult to analyze due to the relatively small volume of activity which occurs
within the early months; and additionally, the accrual of certain revenues and
expenditures into the prior year, and accompanying accounting reversal, cause
some categories to have very small or even negative balances in the early
months of fiscal year 2008 until current year activity exceeds the impact of the
reversals.
Without objection by Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL:
618
CITY COUNCIL-VIRGINIA MUNICIPAL LEAGUE: Vice-Mayor Trinkle advised
that inasmuch as several Members of the Council were to be in attendance at
the Annual Virginia Municipal League Conference in James City County, Virginia,
from October 14 - 16, 2007, the October 15 Council meeting had been
rescheduled for October 18, 2007, commencing at 2:00 p.m., in the Council
Chamber.
WESTERN VIRGINIA FOOTBALL CLASSIC: Council Member Lea expressed
appreciation to the Council, City staff and the citizens of the City of Roanoke
for its support of the Western Virginia Football Classic, which was held on
Saturday, September 22, 2007, at the Salem Stadium.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice-Mayor stated
that City Council sets this time as a priority for citizens to be heard; and
matters requiring referral to the City Manager will be referred immediately for
response, recommendation or report to Council.
Mr. Robert Gravely, 727 29th Street, N.W., appeared before Council with
regard to the Council using the law to bring miscellaneous charges against him.
CITY MANAGER COMMENTS:
DECALS-CIVIC CENTER-ARTS FESTIVAL: The City Manager shared with the
Council that Vice-Mayor Trinkle presented Wayne Newton with a proclamation
and a Key to the City during his concert on Saturday, September 29, 2007, in
the Roanoke Performing Arts Theatre. She also noted that "Entertainment
Tonight" and "Dancing with the Stars" would feature segments from said
concert performance.
She advised that the City of Roanoke was initiating the process for the
Department of Motor Vehicles (DMV) to create a specialty license plate bearing
the Roanoke brand identity for purchase; and residents who are interested must
send a completed DMV application form for the plates, along with a check or
money order made payable to "City Treasurer, City of Roanoke", to the City
Treasurer's Office, 21 5 Church Avenue S.W., Room 254, Roanoke Virginia
24011.
Ms. Burcham encouraged residents to participate in the Roanoke Arts
Festival, which will be held on October 4-7, 2007, throughout several venues,
and tickets may be purchased at The Jefferson Center Box Office.
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At 3:15p.m., Vice-Mayor Trinkle declared the meeting in recess for 1 '
continuation of the closed sessions previously approved during the 9:00 a.m.,
session of the Council.
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At 4:44 p.m., the Council meeting reconvened, Vice-Mayor Trinkle
presiding and all Members of Council in attendance, with the exception of
Mayor Harris and Council Member Wishneff.
COUNCIL: With respect to the Closed Session just concluded, Council
Member Dowe moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vo~e:
AYES: Council Members Fitzpatrick, Lea, Mason, Dowe, and Vice-Mayor
T ri n k I e ----------------- ----------------------------------------------------------------------------------------- 5 .
NAYS: Non e ___________________________________n______n_________________________-------------------0.
(Mayor Harris and Council Member Wishneff were absent.)
COMMITTEES-ARCHITECTURAL REVIEW BOARD: The Vice-Mayor advised
that there are vacancies on the Architectural Review Board created by the
expiration of the terms of office of Donald C. Harwood and Jon J. Stephenson
ending October 1, 2007; whereupon, Vice-Mayor Trinkle opened the floor for
nominations. -
The names of Derek B. Cundiff and John D. Fulton were placed in
nomination.
There being no further nominations, Messrs. Cundiff and Fulton were
appointed as members of the Architectural Review Board for terms ending
October 1, 2011, by the folloWing vote:
FOR MESSRS. CUNDIFF AND FULTON: Council Members Fitzpatrick, Lea,
Mas 0 n, Dowe, an d Vi ce- Mayo r T ri n k I e------------------------------------------------------------ 5.
(Mayor Harris and Council Member Wishneff were absent.)
COMMITTEES-ROANOKE ALLEGHANY REGIONAL COMMISSION: The Vice-
Mayor advised that there is a vacancy on the Roanoke Alleghany Regional
Commission created by the resignation of William D. Bestpitch for a term
ending June 30, 2009; whereupon, the Vice-Mayor opened the floor for
nominations.
620
The name of Jay E. Foster was placed in nomination.
There being no further nominations, Jay Foster was appointed as a City
representative to the Roanoke-Alleghany Regional Commission to fill the
unexpired term of William D. Bestpitch ending June 30, 2009, by the following
vote:
FOR MR. FOSTER: Council Members Fitzpatrick, Lea, Mason, Dowe, and
Vi ce-M ayo r T ri n kl e----------------------------------------------------------------------------------------- 5.
(Mayor Harris and Council Member Wishneff were absent.)
There being no further business, the Vice-Mayor declared the meeting
adjourned at 4:45 p.m.
APPROVED
ATTEST:
~m.~
Stephanie M. Moon, CMC
City Clerk
David B. Trinkle
Vice-Mayor
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ROANOKE CITY COUNClL~REGULAR SESSION
October 18, 2007
2:00 p.m.
The Council of the City of Roanoke met in regular session on Thursday,
October 18, 2007, at 2:00 p.m., in Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, s. W., City of Roanoke, with Mayor C. Nelson
Harris presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reqular Meetings, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 37817-070207
adopted by the Council on Monday, July 2, 2007.
PRESENT: Council Members Gwendolyn W. Mason, David B. Trinkle,
Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr. and Mayor C. Nelson
H a rri s ----- ----------------------- -------------------------------------------------------------------------- ----- - 5 .
ABSENT: Council Members Sherman P. Lea and Brian J. Wishneff------------2.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Council Member Fitzpatrick offered the following
resolution memorializing the late Honorable Jack B. Coulter:
(#37925-101807) A RESOLUTION memorializing the late Jack B. Coulter,
longtime resident of Roanoke and retired Chief Judge of the 23rd Judicial Circuit.
(For full text of resolution, see Resolution Book No. 72, page 1.)
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Council Member Fitzpatrick moved the adoption of Resolution No 37925-
101807. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
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AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e-_------------n-------nn--------nn____n_____________________________________-------0.
(Council Members Lea and Wishneff were absent.)
The Mayor presented a ceremonial copy of Resolution No.3 792 5-101807
to Judge Coulter's widow, Jeanne Hodges Coulter.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if
discussion was desired, the item would be removed from the Consent Agenda
and considered separately. He called specific attention to four requests for 1
closed session.
COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss vacancies
on certain authorities, boards, commissions and committees appointed by
Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s ----------------- ----------------- ---- n_____ ---- -------------------------- ___n____ ------------------------ 5 .
NAYS: Non e ------ nn____ ---- n__ nn n__ --------- nn____n______ ---- nn_n____ ______n__ --------- 0 .
(Council Members Lea and Wishneff were absent.)
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COMMITTEES-CITY COUNCIL: A communication from Mayor C. Nelson
Harris requesting that Council convene in a Closed Meeting to discuss the
Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(l 0), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s _____________nn _nnun _u_____nn__ ----------- ------------ _________________n__ n__ __u________ _n___ -- 5 .
NAYS: Non e ________nn_______n_n_________________________________n__n___n___n____c____n_____O.
(Council Members Lea and Wishneff were absent.)
CITY MANAGER: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss disposition of publicly-owned
property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s --------- n__ n__ ----------------------- nn___u___________n___________ _________uu_______n_______ ------ 5 .
NAYS: Non e-n---nn----___________________________u__________________n_____u__n_______________O.
(Council Members Lea and Wishneff were absent.)
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PENSIONS: A written report from George F. Taylor, Vice-Chair, Board of I
Trustees, City of Roanoke Pension Plan, transmitting the 2006 Annual Report,
was before the Council.
(See report on file in the City Clerk's Office.)
Council Member Mason moved that the report be received and filed. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s _u ------------ _________u u______________ --- u_____u_ ---- ____________________u___ ---- ---- _______u_ ---- -- 5 .
NAYS: Non e _____________________________________________u__________________________________________O.
(Council Members Lea and Wishneff were absent.)
OATHS OF OFFICE-BLUE RIDGE BEHAVIORAL HEALTHCARE: A
communication from Tim Steller, Executive Director, Blue Ridge Behavioral
Healthcare, requesting that Council ratify the reappointment of Dana Barnes Lee
as an at-large member of the Board of Directors, for a term ending
December 31, 2010, was before the body.
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Council Member Mason moved that Council concur in the request of the
Executive Director as abovedescribed. The motion was seconded by Vice-Mayor
Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e ---- -~---- -------- ---------- u___________________________ ---- ---- --- ------------------ --- O.
(Council Members Lea and Wishneff were absent.)
OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD-COMMITTEES: The
following report of qualifications, were before the Council:
Donald A. Dillard as a member of the Personnel and Employment
Practices Commission, to fill the unexpired term of William L.
Holland ending June 30, 2010; and
John D. Fulton and Derek B. Cundiff as members of the
Architectural Review Board, for terms ending October 1, 2011.
I
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
1
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625
Council Member Mason moved that the report of qualifications be
received and filed. The motion was seconded by Vice-Mayor Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H a rri s u_______u__ ------ u_____________ ---- ___n____________ ---------------- ______________________________u___ -- 5 .
NAYS: Non e u________ u______ __u__________n_________________ ---------- ________'-______u________ ---0.
(Council Members Lea and Wishneff were absent.)
CITY PROPERTY-CITY MANAGER: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of
publicly-owned property, where discussion in open meeting would adversely
affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager to convene in Closed Meeting as abovedescribed. The motion was
seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H a r r is - - - - - -- - - - - -- - - -- - - - - - - - -- - - n - - - - - - -- -- _______n ---- -- - - -- - - -- - - -- - - -- - - - - - - - -- - - - - - - - - -- - - -- - - - - - - - - - - -- - - 5 .
NAYS: Non e ____u__ ---- ---- ----c--------- u_________________ -------------------------u-------------o .
..l
(Council Members Lea and Wishneff were absent.)
REG U LAR AG EN DA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
COMMONWEALTH ATTORNEY: Donald s. Caldwell, Commonwealth's
Attorney, presented the Cost Collections Unit results from the collection of
delinquent state and local fines and court costs for fiscal year 2006-2007.
(See document on file in the City Clerk's Office.)
626
BONDS/BOND ISSUES-INDUSTRIES: Alton L. Knighton, Jr., Attorney,
representing Blue Ridge Behavioral Healthcare, Inc., submitting a written 1
communication requesting adoption of a measure to approve issuance of bonds
by the Industrial Development Authority of the Town of Clifton Forge, Virginia,
in an amount not to exceed $6 Million, to assist in the financing of
construction, renovation and equipping of two buildings located at 3003 Hollins
Road, N. E., in the City of Roanoke.
(See communications on file in the City Clerk's Office.)
Council Member. Mason offered the following resolution:
(#37926-101807) A RESOLUTION approving a financing by the Industrial
Development Authority of the Town of Clifton Forge, Virginia, for the benefit
of Blue Ridge Behavioral Healthcare, Inc., to the extent required by Section
147(f) of the Internal Revenue Code of 1986, as amended.
(For full textof resolution,,,see Resolution Book 72, page 2.)
Council Member Mason moved the adoption of Resolution No. 37926-
101807. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
Halrris------------------------------------------------------------~-----------------------------------------------5.
1
NAYS: Non e--------------n-n---_____________nn__n_________nnn__n__________________nn-----O.
(Council Members Lea and Wishneff were absent.)
REPORTS OF OFFICERS:
CITY MANAG ER:
BRIEFINGS:
MARKET GARAGE: Update on Market Garage was held immediately
following the 2:00 p.m. session in the Council's Conference Room, Room 451.
(See pages 637 - 643.)
1
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627
ITEMS RECOMMENDED FOR ACTION:
GRANTs-POLlCE-BUDGET: The City Manager submitted a written
communication recommending acceptance of a Gang Resistance Education and
Training Program Grant from the U. s. Department of Criminal Justice.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#37927-101807) A RESOLUTION authorizing the acceptance of the Gang
Resistance Education and Training (GREAT) grant from the U. s. Department of
Justice, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 72, page 4.)
Council Member Mason moved the adoption of Resolution No. 37927-
101807. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s --------------------------------------------- -------------------- ---------- --------------- ------------------ 5 .
NAYS: Non e-------n------------------------.---------------__n______-----u-_________________--:~-O.
(Council Members Lea and Wishneff were absent.)
Council Member Mason offered the following budget ordinance:
(#37928-101807) AN ORDINANCE to appropriate funding from the
federal government for the Gang Resistance Education and Training (G.R.E.A.T)
Program Grant, amending and reordaining certain sections of the 2007-2008
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 5.)
628
Council Member Mason moved the adoption of Budget Ordinance No. 1
37928-101807. The motion was seconded by Vice-Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s ----------- ____u n___ ---- ------------------------- ------ u__ --------------- ---- __u__ -------- ---------- _u - 5 .
NAYS: No n e ---------------_______u_______________u______________________u_______U______un__-uo.
(Council Members Lea and Wishneff were absent.)
GRANTs-POLlCE-BUDGET: The City Manager submitted a written
communication recommending acceptance of the Edward Byrne Memorial
Justice Assistance Grant from the U. s. Department of Criminal Justice.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37929-101807) A RESOLUTION authorizing the acceptance of the
Edward Byrne Memorial Justice Assistance Grant UAG) from the u.s. Department
of Justice, and authorizing execution of any required documentation on behalf 1
of the City.
(For full text of resolution, see Resolution Book No. 72, page 6.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 37929-101807.
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e _____________u_ ---- u__ ------------------- __________u ________u _n______U_n_____ u---O .
(Council Members Lea and Wishneff were absent.)
1
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629
Council Member Mason offered the following budget ordinance:
(#37930-101807) AN ORDINANCE to appropriate funding from the
federal Edward Byrne Memorial Justice Assistance Grant for continuation of a
bicycle patrol program, amending and reordaining certain sections of the 2007-
2008 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 71, page 576.)
Council Member Mason moved the adoption of Budget Ordinance No.
37930-101807. The motion was seconded by Vice Mayor Trinkle and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s ------------- ---- --------------------------- --- ------ ---- __________n_u_ __________n___________ ---- -------- 5 .
NAYS: Non e ---------------- --------------------------------------- ---------- ------------------------0.
(Council Members Lea and Wishneff were absent.)
GRANTS-ECONOMIC DEVELOPMENT-CAPITAL PROJECTs-ENVIRONMENT-
BUDGET: The City Manager submitted a written communication recommending
acceptance of a Brownfjeld Revolving Loan Fund Grant from the Environmental
Protection Agency.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#37931-101807) A RESOLUTION authorizing the acceptance of an EPA
Brownfield Revolving Loan Fund Grant from the Environmental Protection
Agency which funds will be used to provide seed money to start cleanup
activities on contaminated sites within the City of Roanoke; authorizing the City
Manager to execute any necessary documents or agreements to receive,
implement, and administer such grant; and authorizing the City Manager to
execute any necessary subgrant agreements to implement such program, all of
such documents or agreements to be approved as to form by the City Attorney.
(For full text of resolution, see Resolution Book No. 72, page 8.)
630
Vice-Mayor Trinkle moved the adoption of Resolution No. 37931-101807. 1
The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s --- ---- ----------------------------- ---- ___n__ ------ __u______ ------------- _n___ -------- u____ ---------- -- 5 .
NAYS: Non e ------ ----un ____n _____n_ ____n ----- ---- __u______ ---- ------ ----- -------------- -------0.
(Council Members Lea and Wishneff were absent.)
Council Member Mason offered the following budget ordinance:
(#37932-101807) AN ORDINANCE to appropriate funding from the
federal government and the City's Economic and Community Development
Reserve for the Environmental Protection Agency Brownfield Revolving Loan
Fund Program Grant, amending and reordaining certain sections of the 2007-
2008 Capital Projects and Grant Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 9.)
Council Member Mason moved the adoption of Budget Ordinance No.
37932-101807. The motion was seconded by Vice Mayor Trinkle and adopted
by the following vote:
1
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s --- ---- -------- --------------- -------- ----------------- _____u_____ ---- ---- --- ---------- u____ ---- ___u_ --- - 5 .
NAYS: Non e n_____nn_ __u__n_____nn___ u___ ---- ---- ---- ---- -------- ___________________u____ ---0.
(Council Members Lea and Wishneff were absent.)
STREET NAMES: The City Manager submitted a written communication
recommending authorization to change the name of First Street, N. W., between
Centre Avenue and Wells Avenue, to Henry Street, N. W.
(For full text, see communication on file in the City Clerk's Office.)
1
631
1
Council Member Fitzpatrick offered the following resolution:
(#37933-101807) A RESOLUTION renaming a portion of First Street,
N. W., between Centre Avenue, N. W., and Wells Avenue, N. W., to Henry Street,
N.W.
(For full text of resolution, see Resolution Book No. 72, page 10.)
Council Member Fitzpatrick moved the adoption of Resolution No. 37933-
101807. The motion was seconded by Council Member Dowe.
Ms. Alice Roberts, 411 Gilmer Avenue, N. E., appeared before the Council
in support of the renaming of First Street to Henry Street.
Earl B. Reynolds, Jr., Director of Community Development, Total Action
Against Poverty, appeared before the Council on behalf of Total Action Against
Poverty in support of the renaming of First Street to Henry Street.
1
Council Member Dowe inquired about unique signage in Histork
Gainsboro that would reference the history of Henry Street; whereupon, the City
Manager advised that she would have historic signage located on all streets in
Gainsboro, adding that there is special signage for the historic districts.
Council Member Fitzpatrick suggested that City staff create something
significant that would be noticeable when entering Henry Street preferably at
the entranceway (base of Martin Luther King Jr. Bridge).
There being no additional questions and/or comments by the Council
Members, Resolution No.3 7933-101807 was adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HClrris----------------------------------------~-------------------------------------------------------------------5.
NAYS: Non e ------ u__ u______________ --------- ---- _______u_______ ----------------------------------0.
(Council Members Lea and Wishneff were absent.)
HOUSING/AUTHORITY-GRANTS: The City Manager submitted a written
communication recommending approval for the amendment of the 2006/2007
Annual Update to the HUD Consolidated Plan for the Mountain View Recreation
Center improvement project.
1 (For full text, see communication on file in the City Clerk's Office.)
632
Council Member Mason offered the following resolution:
(#37934-101807) A RESOLUTION approving an amendment to the 2006-
2007 Annual Update ("Annual Update") to the 2005 - 2010 Consolidated Plan
and authorizing the City Manager, or the City Manager's designee, to submit
the approved amended Annual Update to the United States Department of
Housing and Urban Development ("HUD") for final review and approval, and
authorizing the execution of all necessary documents pertaining to such
amendment to the Annual Update.
(For full text of resolution, see Resolution Book No. 72, page 11.)
Council Member Mason moved the adoption of Resolution No. 37934-
101807. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
Halrris------------------------------------------------------------------------------~-----------------------------5.
NAYS: Non e-------------------------------------u--------------------------------------------------0.
(Council Members Lea and Wishneff were absent.)
CITY CODE-FIRE DEPARTMENT: The City Manager submitted a written
communication recommending approval amendment of the City Code with
regard to fire alarm systems and security alarms.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37935-101807) AN ORDINANCE amending Article III, Fire Alarm
Systems, of Chapter 12, Fire Prevention and Protection, Code of the City of
Roanoke (1979), as amended; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 13.)
1
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I
I
I
633
Council Member Dowe moved the adoption of Ordinance No. 37935-
101807. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s ______________________________u____ -----------.-- ----------------------------- ----------------------------- - 5 .
NAYS: Non e-----"------u-----------n-------------------------------------------_u_____n_______--0.
(Council Members Lea and Wishneff were absent.)
Council Member Dowe offered the following ordinance:
(#37936-101807) AN ORDINANCE amending Article III, Security Alarms,
of Chapter 23, Police, Code of the City of Roanoke (1979), as amended; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 19.)
Council Member Dowe moved the adoption of Ordinance No. 37936-
101807. The motion was seconded by Council Member Fitzpatrick and adopted
by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HClrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e ------ ----------------------------- ------------------------------------------- -----------0.
(Council Members Lea and Wishneff were absent.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the 2007-08 Industry Certification
Examinations, Licensure Testing, and Occupational Assessments Program; and
the Director of Finance submitted a written report recommending that the
Council concur in the request of the Roanoke City School Board.
(For full text, see reports on file in the City Clerk's Office.)
634
Vice-Mayor Trinkle offered the following budget ordinance:
(#37937-101807) AN ORDINANCE to appropriate funding from the
Commonwealth, amending and reordaining certain sections of the 2007-2008
School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 26.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No.3 793 7-
101807. The motion was seconded by Council Member Dowe and adopted by
the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s _nnn____ ---------- _u -------- ---- uu___________ u______ ---- ---- u____________u___ ______u__u ---- ------ 5 .
NAYS: Non e----u----------------u-----------------uu--n-------------------______________u_____O.
(Council Members Lea and Wishneff were absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY COUNCIL-NATIONAL LEAGUE OF CITIES: Council Member Mason
offered the following resolution designating Council Member Alfred T.
Dowe, Jr., as the Voting Delegate for the Annual Business Meeting of the
National League of Cities to be held on Saturday, November 17, 2007, in New
Orleans, Louisiana.
(#37938-101807) A RESOLUTION designating a Voting Delegate for the
Annual Business Meeting of the National League of Cities.
(For full text of resolution, see Resolution Book No. 72, page 27.)
1
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635
Council Member Mason moved the adoption of Resolution No. 37938-
101807. The motion was seconded by Vice-Mayor Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s ----- -------------- -------------------------------------------- ----------------------------- ---- ------ ------ 5 .
NAYS: Non e _____u_______Un __n ------------------------- ---------- -------------n-------------"---O.
(Council Members Lea and Wishneff were absent.)
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY COUNCIL-CLEAN VALLEY COUNCIL: Council Member Mason
reminded the Council that she is working with citizens, businesses and City
staff on the Clean and Green Campaign. She also displayed a special cigarette
butt holder and announced that the holders were available at no charge; and
she urged citizens not to throw cigarette butts on the ground.
ACTS OF ACKNOWLEDGEMENT: Mayor Harris commented on the City's
Annual report and the City's new Public Art Brochure, which were distributed by
the City Manager. He also expressed appreciation to Rick Salzberg, Arts
Festival Manager, and others involved with the First Annual Roanoke Arts
Festival.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
COMPLAINTS: Mr. Robert Gravely, 727 29th Street, N. W., appeared before
the Council and cited biblical scripture.
CITY MANAGER COMMENTS:
VIRGINIA MUNICIPAL LEAGUE-CITY MANAGER-DIVERsITY- LEGlsLATION-
TAXES-CELEBRATIONS" SPECIAL EVENTS: The City Manager commented that at a
recent International City Management meeting that was held in Pittsburgh,
Pennsylvania, she participated in a session regarding multi-cultural issues. She
further commented that Gwin Ellis, Training and Development Coordinator, had
also attended a similar session at the Annual Virginia Municipal League
Conference concerning multi-cultural issues.
636
The City Manager remarked that Steve Waltz, Governor Tim Kaine's Senior
Advisor for Energy Policy, recognized the City of Roanoke on its legislative 1
initiative for tax-rate reduction for buildings built using green principles.
Ms. Burcham called attention to the Arts Festival and complimented
everyone on their participation and advised that City staff has already begun
planning for the 2008 festival. She also announced that Renovate Roanoke
would be held on Saturday, October 20 at the Jefferson Center, advising that
more than 200 people had registered and the City would preview a pattern
book for how to renovate homes based on housing styles to help maintain the
quality of older homes. In conclusion, she stated that author George Nash
would be the keynote speaker.
At 2:50 p.m., the Mayor declared the meeting in recess to be immediately
reconvened in the Council's Conference Room, Room 451, for a closed session.
At 4:30 p.m., the Council meeting reconvened in the Council Chamber,
with Mayor Harris presiding and all Members of the Council in attendance, with
the exception of Council Members Lea and Wishneff.
COUNCIL: With respect to the Closed Meeting just concluded Council
Member Fitzpatrick moved that each Member of City Council certify to the best 1
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in
any motion by which any Closed Meeting was convened were heard, discussed
or considered by City Council. The motion was seconded by Council Member
Dowe and adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arri s --------- ---- ---- n__ n_n__ n__ nu__u n_____ ---------- n__ ---------- --------- n__n__n________________ -- 5 .
NAYS: No n e--------n--n--nn-----------------u-_nn________________n_____n__n_______________O.
(Council Members Lea and Wishneff were absent.)
HOUSING/AUTHORITY: The Mayor called attention to a vacancy on the
Fair Housing Board created by the resignation of Krista Blakeney for a term
ending March 31, 2010; whereupon, he opened the floor for nominations.
The name of Elizabeth Stone was placed in nomination.
1
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637
There being no further nominations, Ms. Stone was appointed as a
member of the Fair Housing Board to fill the unexpired term of Krista Blakeney
ending March 31, 2010, by the following vote:
FOR MS. STONE: Council Members Mason, Trinkle, Dowe, Fitzpatrick and
Mayo r H arri s ----------------------------------------- ---------------------- ----------------------------------- 5 .
(Council Members Lea and Wishneff were absent.)
ROANOKE ARTS COMMISSION: The Mayor advised that there is a vacancy
on the Roanoke Arts created by the resignation of Edward Barnett for term
ending June 30, 2010; whereupon, he opened the floor for nominations.
The name of Adrienne Barnett was placed in nomination.
There being no further nominations, Ms. Barnett was appointed as a
member of the Roanoke Arts Commission to fill the unexpired term of Edward
Barnett by the following vote:
FOR MS. BARNETT: Council Members Mason, Trinkle, Dowe, Fitzpatrick
an d Mayo r H arri s---------------------------~--------------------------------------------------------------- 5 .
(Council Members Lea and Wishneff were absent.)
At 4:35 p.m., the Council meeting reconvened in the Council's
Conference Room for an update on the Market Garage.
Market Garaqe Update
Charlie Anderson, Architect II, Department of Engineering, advised that
the consultant study was based on constructing a new fac;ade for the Market
Garage. He introduced Matt Messing and Steve Hastings, consultants, Walter
Rbbb Callahan and Pierce for presentation relating to their findings on the
Market Garage.
Mr. Messing reviewed the following five design options:
638
1
1
]
ENTRY
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GROUND LEVEL FLOOR PLAN
CD
LEVELll
-~~~-::
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OROUt-D LEVEL '\0
SOUTH ELEVATION
EXISTING
MARKET GARAGE RENOVATION OPTIONS - OCTOBER 18 2007
1
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GROUND LEVEL ..
1
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SOUTH ELEVATION
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--LEVEL 5"
_________~E\iE0f:~
LEVEL 3
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______LEVEL..3_..
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_GROUt'lD LEVEL ..
'I OPTION 1 ELEVATIONS I
MARKET GARAGE RENOVATION OPTIONS -- OCTOBER 18 2007 I
1
639
640
)0 CHURCH AVE.
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GROUND LEVEL ...
SOUTH ELEVATION
I I
' OPTION 2A $ 6,510,000
I MARKET GARAGE RENOVATION OPTIONS - OCTOBER 18 2007
1
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641
642
, '""'C"", ~ ENTRY
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I OPTION 3B $ 5,680,000 I
.
OPTION 1 $ 7,640,000
OPTION 2A $ 6,510,000 1
OPTION 2B $ 6,420,000
OPTION 3A $ 5,770,000
OPTION 3B $ 5,680,000
i TOTAL PROJECT COST SUMMARY I
[-
.
He advised that expansion of the top of the deck by 14 feet would
provide for the opportunity to reserve parking spaces on the top of the deck, as
well as providing for future development. He stated that the recommendation
should be Option 1.
1
643
1 DISCUSSION:
Council Member Dowe inquired as to the current condition of the alley
and if the sidewalk along the retail front would need to be changed;
whereupon, Mr. Messing advised that the alley was currently in good driving
condition, and since the current sidewalk was wider than normal, it would not
need to be altered.
Council Member Fitzpatrick commented that the architecture was nice
and the consultants captured what the original concept should have been when
the garage was built, and inquired if an outside structure could be used to enter
the building on the second floor; whereupon, Mr. Messing advised that the idea
would be studied.
The City Manager noted that once a decision had been determined, three
additional months of design work was necessary in order for chosen design to
be put out for bid. She added that she would hope discussions with regard to
the issue could be held over the next 30 days. She added that it was the
consensus of the Council that funding would be expended from the Parking
Fund.
1
Following discussion, Mayor Harris advised that the Council would
discuss the issues during the next two Council meetings and thereafter, would
make a decision.
At 5:05 p.m., the Mayor declared the meeting in recess to be reconvened
at 7:00 p.m., in the City Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 21 5 Church Avenue, s. w.
At 7:00 p.m., on Thursday, October 18, 2007, the Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 21 5 Church Avenue, s. W., City of Roanoke, Virginia, with Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Gwendolyn W. Mason, David B. Trinkle,
Alfred T. Dowe, Jr., Beverly T. Fitzpatrick, Jr. and Mayor C. Nelson Harris------~--5.
ABSENT: Council Members Sherman P. Lea and Brian J. Wishneff------------2.
1
644
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. 1
Hackworth, City Attorney; Jesse A. Hall, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Council Member Alfred T. Dowe, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Thursday, October 18, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Western Virginia Water Authority to
permanently vacate, discontinue and close 4,638 square feet of the northerly
portion of Brownlee Avenue, s. E., for a distance of 496.58 feet generally west
of Tax Map No. 4330709 along the existing right-of-way line, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke 1
Times on Tuesday, October 2, 2007 and Tuesday, October 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that
Council approve the request and vacate the portion of Brownlee Avenue, s. E.,
subject to the conditions as set forth below:
· The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the
plat with the Clerk of the Circuit Court for the City of Roanoke. Said
plat shall combine all properties which would otherwise dispose of the
land within the right-of-way to be vacated in a manner consistent with
law, and retain appropriate easements' for the installation and
maintenance of any and all existing utilities that may be located within
the right-of-way, including the right of ingress and egress.
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· Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk 9f the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees. The applicant
shall pay such fees and charges as are required by the Clerk to effect
such recordation.
· Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file
with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
· If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then said ordinance shall
be null and void with no further action by City Council being
necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dowe offered the following ordinance:
(#37939-101807) AN ORDINANCE permanently vacating, discontinuing
and closing a portion ofa certain public right-of-way in the City of Roanoke, as
more particularly described hereinafter; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 28.)
Council Member Dowe moved the adoption of Ordinance No. 37939-
101807. The motion was seconded by Council Member Fitzpatrick.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
646
There being no questions and/or comments by the Council Members, 1
Ordinance No.3 7939-101807 was adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
HaLrris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e----------------------n-----------------------------------------------------------------O.
(Council Members Lea and Wishneff were absent.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Thursday, October 18, 2007, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the City of Roanoke to rezone a portion of
22.56 acres of land located at 1030 Morningside Street, s. E., identified by
Official Tax No. 4130501, from ROs, Recreation and Open Space District, to IN,
Institutional District, to permit the expansion of the Jackson Park Branch Library
as per the proffered development plan showing two additions to the existing
library structure, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, October 2, 2007 and Tuesday, October 9,2007.
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(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending that
Council approve the request. It was advised that the Planning Commission
found the application to rezone the applicable portion of Official Tax No.
4130501 containing the Jackson Park Branch Library to be consistent with the
City's Comprehensive Plan and the Morningside/Kenwood/Riverdale
Neighborhood Plan.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#37940-101807) AN ORDINANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone a portion of 22.56
acres of land located at 1030 Morningside Street, s. E., identified by Official Tax
No. 4130501, from ROs, Recreation and Open Space District, to IN, Institutional
District, subject to a proffer; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 30.)
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Vice-Mayor Trinkle moved the adoption of Ordinance No. 37940-101807.
The motion was seconded by Council Member Dowe.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 37940-101807 was adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
~arris------------------------------------------------------------------------------------------------------------5.
NAYS: Non e uuuu_u_ uuuuu_u_____u_uuu uuuuuuuu_u_ uuu uuCuuuuuuu uu-o .
(Council Members Lea and Wishneff were absent.)
CITY PROPERTY-LEASE: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Thursday, October 18 2007, at
7:00 p.m., or as soon thereafter as the matters may be heard, the City of
Roanoke proposes to lease to Francine Barish-Stern Bray, d/b/a Creations, 284
square feet of City-owned property located in the City Market Building at 32
Market Square, Roanoke, Virginia 24011, to be used for retail and tutoring
purposes, for a term of one year, beginning October 1, 2007 through
September 30, 2008, with two one-year options to renew, pursuant to the
requirements of 9915.2-1800 and 1813, of the Code of Virginia (1950), as
amended, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Tuesday, October 9, 2007.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending
authorization to execute a lease agreement with Francine Barish-Stern Bray
d/b/a Creations, for approximately 284 square feet in the City Market Building
located at 32 Market Square, Roanoke, Virginia 24011, for a period of one year,
retroactive to October 1, 2007, and expiring September 30, 2008, with the
option to renew for up to tow additional one-year terms, upon mutual
agreement of the parties, and to execute such other documents.
(For full text, see report on file in the City Clerk's Office.)
648
Vice-Mayor Trinkle offered the following ordinance:
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(#37941-101807) AN ORDINANCE authorizing the lease of 284 square
feet of space located within City-owned property located in the City Market
Building, for an initial term of one (1) year; beginning October 1, 2007 and
extending through September 30, 2008, with two additional one-year options to
renew; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 32.)
Vice-Mayor Trinkle moved the adoption of Ordinance No.3 7941-101807.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wish to speak in
connection with the matter. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No.3 7941-101807 was adopted by the following vote:
AYES: Council Members Mason, Trinkle, Dowe, Fitzpatrick and Mayor
H arr; S __mm__...__...m..m..m. mmmumm mmmm mmmm__.mm__mmmmmm mm 5 . I
NAYS: Non e uuuuuu uu _Uuu______u_u_uuu uuuuuuuu_____u__uuu uuu uu uu u-o .
(Council Members Lea and Wishneff were absent.)
~EARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business, at 7:05 p.m., the Mayor declared the
Council meeting adjourned.
APPROVED
ATTEST:
~h-l.~~
Stephanie M. Moon, CMC
City Clerk
c~~s
Mayor
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