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Home My WebLink AboutCouncil Actions 11-05-07 LEA 37942-110507 ROANOKE CITY COUNCIL REGULAR SESSION NOVEMBER 5, 2007 9:00 A.M. ROOM 159 AGENDA Call to Order -- Roll Call Council Member Dowe was absent. Council Member Lea arrived late. A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (5-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. Approved (5-0) Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and additions/deletions to the 2:00 p.m. agenda. (5 minutes) Topics for discussion by the Mayor and Members of Council. (5 minutes) 1 BRIEFINGS: . Architectural Review Board Guidelines Homeless Activity in Roanoke Downtown Districts (1997 Outlook Roanoke Plan) Naming Policy 30 minutes 30 minutes 1 5 minutes . . . 5 minutes THE COUNCIL MEETING WAS DECLARED IN RECESS AT 10:55 A.M. THE LEGISLATIVE COMMITTEE MET AT 11 :00 A.M., IN ROOM 159. AT 11 :40 A.M., THE COUNClL_ MET IN CLOSED SESSION, IN ROOM 1 59, AND RECONVENED AT 12:00 P.M., FOR A JOINT MEETING WITH THE CITY PLANNING COMMISSION IN ROOM 159. COUNCIL MEMBER MASON LEFT THE ,MEETING AT 12:35 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS AT 1 :05 P.M., FOR CLOSED SESSION AND RECONVENED AT 1 :30 P.M., IN ROOM 159. CERTIFICATION OF CLOSED SESSION (5-0, COUNCIL MEMBER MASON WAS ABSENn The following individuals were appointed/reappointed: Alyssa D. Peters as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2010. Drew H. Kepley as a member of the Board of Zoning Appeals, commencing January 1, 2008, and ending December 31, 2010. Vincent C. Dabney as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a term ending December 31, 2010. 2 ROANOKE CITY COUNCIL CITY PLANNING COMMISSION NOVEMBER 5, 2007 12:00 P.M. ROOM 159 AGENDA 1 . CALL TO ORDER. Council Member Dowe was absent. 2. ROLL CALL: City Planning Commission - D. Kent Chrisman was absent. 3. WELCOME. 4. BLESSING AND LUNCH. 5. DISCUSSION: · Comp Plan Implementation Report · Neighborhood Plan 6. REMARKS BY COUNCIL/CITY PLANNING COMMISSION. THE CITY PLANNING COMMISSION MEETING WAS ADJOURNED. THE COUNCIL MEETING WAS DECLARED IN RECESS AT 1 :05 P.M., FOR CLOSED SESSION AND RECONVENED AT 1 :30 P.M., IN ROOM 1 59 FOR CERTIFICATION OF CLOSED SESSION AND COMMITTEE APPOINTMENTS. THE COUNCIL MEETING WAS AGAIN DECLARED IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. 3 ROANOKE CITY COUNCIL REGULAR SESSION NOVEMBER 5, 2007 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Council Members Dowe and Mason was absent. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, November 8, 2007, at 7:00 p.m., and Saturday, November 10, 2007, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 4 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 5 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. CONSENT AGENDA (APPROVED 5 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, August 6, 2007. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 Minutes of the Audit Committee held on Monday, June 4, 2007. RECOMMENDED ACTION: Received and filed. C-3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, November 19, 2007, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the request of Sharebike, LLC, to lease 472 square feet of space in the City Market Building located at 32 Market Square. RECOMMENDED ACTION: Concurred in the request. C-4 A report of qualification of Elizabeth Stone as a member of the Fair Housing Board for a term ending March 31, 2010. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: a. Presentation by Peter Lampman, President, Virginia Amateur Sports, Inc. (Sponsored by the City Manager.) No action taken. 6 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Appropriation of $267,000 in Transportation Enhancement Grant funds in connection with the Virginia Railway Passenger Station renovation project. Adopted Budget Ordinance No. 37942-110507. (5-0) 2. Authorization to execute an amendment to the City's contract with SFCS, Inc., for additional professional services in connection with Phase I of the Library Facilities project. Adopted Resolution No. 37943-110507. (5-0) 3. Authorization to execute the 2007-2008 CDBG Subgrant Agreement with Blue Ridge Housing Development Corporation to rehabilitate two homes in connection with the Market-Rate Officer at Home (MR-OATH) Program. Adopted Resolution No.3 7944-110507. (5-0) b. DIRECTOR OF FINANCE: 1. Financial Report for the month of September 2007. Received and filed. 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A Resolution requesting the Governor and General Assembly to take action to better regulate so-called "pay lenders". Adopted Resolution No. 37945-110507. (5-0) 7 10. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Daniel Hale, President, NAACP Helen Davis, 35 Patton Avenue, N. E. Evelyn Bethel, 35 Patton Avenue, N. E. 12. CITY MANAGER COMMENTS: The City Manager announced that several awards were presented to the Office of Communications. 8 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 C. NELSON HARRIS Mayor November 5, 2007 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c...1(c.kAc.. ~ C. Nelson Harris Mayor CNH:snh CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 . CityWeb:. www.roanokegov.com November 5, 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 92.2-3711 .A.3, Code of Virginia (1950), as amended. Respectfully submitted, Darlene L. Burc City Manager DLB/f c:William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk I \,:~t,-~';"'" ~ .4 ROANOKE Draft H-2 Historic District Guidelines Architectural Review Board September 13, 2007 Table of Contents . Introduction Working with the ARB Architectural Styles Basic Design Principles Porches Windows and Doors Roofs Walls and Fences Siding Masonry Additions and Accessory Structures Painting Signs Walks, Ramps, and Stairs Lighting, Utilities, and Trash Containers Parking Areas New Construction Storefronts Relocation and Demolition 1 6 10 16 19 25 32 36 40 43 48 51 55 59 63 66 68 72 77 Appendices Application for Certificate of Appropriateness Application for In-Kind Repair & Replace Guide to Rehabilitation Incentives A Realtor's Guide to Roanoke's Local Historic Districts Introduction to the H-2 District ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT HISTORY OF THE H-2 DISTRICT The portion of southwest Roanoke now en- compassed by the H-2 district developed over the 1800s into a rural, agricultural com- munity. The 1882 merger of the Shenan- doah Valley and Norfolk and Western Rail- ways changed the area radically. The merger created jobs for skilled laborers, which stimulated population growth in the area. To meet the sudden demand for hous- ing, land was divided into streets and lots for residential development. From the mid 1950s to the early 1980s, national changes in housing patterns again radically affected southwest Roanoke's landscape. This time alterations came from out-migration, demo- lition, and neglect, as well as the preserva- tion movement that developed in response. The earliest developed sections in the neighborhoods of Old Southwest, Mountain View, and Hurt Park are those closest to downtown. The architecture of each neighborhood is similar in age and diversity of style. Each one includes many large, fash- ionable houses built for businessmen and their families. Ample-sized wood-frame homes for working people are also present. Surrounding these are small yards and shade trees bounded by stone or wrought- iron fences. Several notable churches and two handsome early 20th-century schools also contribute to the district's architectural character. District streets are lined with concrete or brick sidewalks. Each of the neighborhoods in the area has distinctive architecture, landscape features, street pat- terns, and streets capes which contribute to the character of the district. Prior to the development of these neighbor- hoods, several blocks to their east was the development of the historically African- American neighborhood of Gainsboro. Gainsboro developed into a center for Afri- can-American life across the Roanoke Val- ley and came to house important early twentieth-century institutions like the Har- rison School, the Burrell Memorial Hospi- tal, and the Gainsboro Library. The dramatic national change in housing patterns following World War II adversely affected urban areas, and Roanoke was no exception. Its inner-city neighborhoods ceased to hold value for many middle and upper-income residents, who relocated to suburbs. In Old Southwest, 22 buildings were razed in one year during the 1970s. A non-profit organization, the Old Southwest Neighborhood Alliance, formed that dec- ade to protect the neighborhood. Gains- boro's losses far eclipsed Old Southwest's. Due in part to federal urban renewal pro- grams; between 1955 and 1980 it lost 1,600 homes, 200 business places, and twenty- four church buildings. In 1985, the National Park Service listed the Southwest Historic District in: the National Register of Historic Places. The common- wealth of Virginia created a parallel listing in its Virginia Landmarks Register. The historic district is roughly bounded by Sa- lem Avenue, Jefferson Street, the Roanoke River, and 20th Street. Local government also responded to public interest in preserving the district's historic landscape. In 1987, following a public proc- ess, the city council adopted the H-2 Over- lay District. The overlay district originally included all of the Old Southwest, and por- tions of, the Mountain View and Hurt Park neighborhoods. A portion of the Gainsboro neighborhood was later added to the over- lay district. The maps on the following pages illustrate the district's location within the City, and individual parcels within the district. ~ >^,~'l ", ~ 5th Draft, 9/13/07 .' One of Virginia's largest historic districts both in number of buildings and geo- graphic area, the district represents a wealth of architectural styles ranging from vernacular, Queen Anne, Shingle-style, Co- lonial Revival, and Neoclassical to the Tudor Revival and Arts and Crafts buildings. Few other neighborhoods in Virginia contain so many diversified examples of housing of this period. City of Roanoke H- 2 Historic District I fl' . I . I I t J I J ' I \ f -7 \ \;:" \\ /_\~ .r:~J~~)!~ ! l'" ; -! ~\ ~'L1 / , "'\1~~.;i/',,-, ~,~ / r/ c -> ,r---~- < l' '/ ," ", c1 I /-"L , } ~\.-) N W.E s << 5th Draft, 9/13/07 4 5: _." CLEt;El..,q~ . , ' , - .~ '\ hi U.~J H-2 Historic District: Gainsboro PA ITON \-~l mrrr III! j )~ II J 11 ! ILJR, \ \-J DITlill1l! I! ! IL_J w.:~~--I ~r IITm IITTmTm_~_=j s ~I t=WJl ~ illJJJ11JlJJJJ1~n'l $ lop",",11loIII n. H<lDntl WELLS o~ \;___/;' ~ . '--<I,~ . WEllS '-".~~o 5th Draft, 9/13/07 Working with the ARB ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT The Architectural Review Board (ARB) is a seven-member citizen board appointed by City Council for four-ye_ar terms. A member may serve up to three consecutive terms. The ARB carries out its responsibilities through the process known as design re- view. The Purpose of Design Review City Council established the ARB with the stated purpose of protecting designated his- toric properties against destruction or en- croachment of architecturally incompatible buildings and structures. The goals of design review by the ARB are: to ensure that work on historic buildings preserves architectural features and his- toric character, to ensure that new construction is com- patible with existing nearby and adja- cent buildings, and I. to pursue all alternatives to demolition I of important buildings. I I DEFINITIONS Preservation: Measures talqm to retain the existing form, features, and materials of a historic property. Restoration: Returning the form, features, and character of a historic property to their appearance during an earlier period of time. Soffit: Exposed undersur- face of any overhead com- ponent of a building. Replacement in kind and repair with matching design and materials is a key recommendation in design review. Design Review Process: Repair or Re- place in-kind In reviewing work in the H-2 Historic Dis- trict, the ARB emphasizes repair and re- placement in-kind rather than replacement with different materials or designs. When- ever possible, original building elements and details should be repaired using the same or similar materials. If such repair is not feasible, replacement should be in-kind or with materials that match the original as closely as possible in profile, dimensions and overall appearance. The ARB's review criteria are based on the review standards set forth in the Zoning Ordinance and, where applicable, its adopted Architectural Design Guidelines. The regulations encour- age minimal alteration to existing buildings and new construction that enhances the visual and spatial qualities of the district. The guidelines assist the applicant and the ARB in establishing acceptable construction decisions and methods. The review process involves three types of review: 1) In-Kind Replacement and Repair, 2) Administrative Approval (Staff Issued) Certificate of Ap- propriateness, and 3) ARB-Issued Certifi- cate of Appropriateness. In-Kind Replacement and Repair Some construction can be undertaken without a Certificate of Appropriateness, such as ordi- nary maintenance and repair and replace- ment of certain features with the same design and materials. Examples include the replace- ment of wood soffits and wood floorboards with others of the same design and materials. Repair and replacement in-kind with the original materials and design is always the preferred method of renovation. It is the owner's responsibility to investigate all meth- ods of repair and replacement in-kind before requesting full scale replacement with a dif- ferent design or materials. In order to make in-kind replacement and repair, owners should complete the H-2 District Application for in-kind replacement and repair. Certificate of Appropriateness Administrative Approval (Staff-Issued) The review and approval of minor con- struction in the district has been expedited to assist property owners and contractors. Requests for such minor construction can usually be reviewed and approved in five to ten days instead of waiting for the Board's regular monthly meeting. Eligible requests for a staff-issued certificate of ap- propriateness include: · fences in rear and side yards, * · decks in rear yards, * · some construction not visible from the street, · replacement of side or rear stairs, stoops, or porches, * · changes to the sign face of existing signs, and · removal of synthetic siding *May not apply to buildings located on comer or 'through' lots. See page 17 for details. To obtain an Administrative Approval Cer- tificate of Appropriateness, owners should complete the H-2 Application for Certifi- cate of Appropriateness. Completed appli- cations must include a drawing of the con- struction to be undertaken and photo- graphs of the property, and must address intended design, dimensions, materials, and placement. Once submitted to the Planning Division, the application will be reviewed with at least one board member to insure that changes proposed adhere to the design guidelines. The applicant will be notified in writing of the decision of the Agent to the ARB. Work cannot begin un- til the Certificate of Appropriateness has been granted and is posted at the job site. 5th Draft, 9/13/07 Certificate of Appropriateness ARB Approval All work in the H-2 District that is not in- kind repair or replacement, and not in- cluded on the list of items eligible for ad~ ministrative approval, must apply for a Certificate of Appropriateness through the ARB. Property owners must complete the H-2 Application for Certificate of Appro- priateness (same as for administrative ap- provals). Completed applications must include a drawing of the construction to be undertaken and photographs of the prop- erty, and address intended design, dimen- sions, materials, and placement. Applications for Certificates of Appropri- ateness are submitted to the Roanoke Plan- ning Division; the staff reviews each appli- cation for completeness prior to referring it to the ARB. Only applications that are com- plete and submitted before the deadline can be considered. Incomplete applications and late applications are referred to the next regularly scheduled meeting. The complexity of a project determines whether an owner prepares the application or hires a professional to prepare and/or present the application. Complex projects 1 involving new construction or major addi- I I tions generally need professional assis- tance (property owners must still sign the application). Once a complete application is submitted to the Planning Division, it will be placed on the ARB's agenda for the next public meeting. Board Meetings The ARB meets on the second Thursday of each month. The filing deadline is three weeks prior to the meeting date. Applica- tions and submission dates may be ob- tained from the Roanoke Planning Divi- sion. ARB Members and staff visit each site prior to the meeting. Although an agent or representative may present an application, applicants should plan to be present at the meeting. The ARB meeting provides an opportunity for the applicant or authorized agent to explain the project in detail, present drawings, and answer questions. Typically, an authorized agent is an architect or contractor but may also be an attorney or anyone that the appli- cant has entrusted to present their applica- tion. It is imperative that someone author- ized to make binding decisions that may affect the cost or schedule of the project be present at the meeting. If the applicant isn't present and questions arise that cannot be answered by the applicant's representative, the application will likely be continued for another month. Therefore, it is highly rec- ommended that applicants attend ARB meetings even in cases where an agent or representative will present the application. All exterior work in the H-2 District requires an ARB Certificate of Appropriateness. The ARB considers the effect the proposed action will have on the actual site where the work will occur and on adjacent and nearby properties, as well as its effect on the char- acter of the entire district. ARB meetings are open to the public and news media. The public is welcome to speak in support of or in opposition to the applications. Representatives of neighbor- hood and other groups frequently attend ARB meetings and sometimes comment on specific applications. ~ Applications must receive an affirmative vote from a majority of the Board members present at the meeting in order to be granted a Certificate of Appropriateness. If the application is denied, the applicant may appeal the ARB's decision to City Council. If the application is approved, the ARB issues the applicant a Certificate of Appro- priateness in the mail. The certificate is needed to obtain a building permit. For work not requiring a building permit, the approved certificate must be posted on site before any work can commence. Successful applicants usually: · understand the history and important architectural features of their prop- erty, · are familiar with the architectural de- sign guidelines, particularly those sec- tions related to the work they wish to undertake, · contact the Agent (staff) to the ARB prior to submitting the application to discuss the proposed project and de- termine supporting documentation, · when necessary, work with designers and contractors who have experience with historic properties, and · submit legible applications with clear documentation. 5th Draft, 9/13/07 DEFINITIONS Fa~ade: The front or princi- pal exterior face of a build- ing. Gable: The triangular wall segment at the end of a dou- ble-pitched roof. Architectural Styles ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Identifying the distinguishing elements of the architectural styles and forms of district houses and buildings is a first step to plan- ning for their treatment. Repairs and altera- tions made to district buildings should pre- serve these distinguishing elements in order to support the building's overall style. The Queen Anne style is Roanoke's most varied and richly decorated historic residen- tial style. Two major subtypes exist in the H - 2 District: Victorian, with an abundance of "gingerbread" woodwork, and Classical, with ornament derived from classical sources. Historic paint schemes were usually dark, vivid, and colorful, using complemen- : tary and contrasting hues to highlight the architectural detailing. Typical colors in- cluded tan, olive, browns, grays, greens, reds, and oranges. Many examples of the . style can be found along Campbell, Moun- tain, and Day A venues. Typical features to look for: . a steeply pitched roof of irregular or complex shape, often with a dominant front-facing gable, · picturesque massing through the use of bays, towers, overhangs, and wall projec- tions, . an asymmetrical fa~ade with a partial, full-length, or wraparound porch, and . decorative patterns and textures on wall surfaces. '1 The Colonial Revival style refers to several different interpretations of American colo- nial forms developed during the late nine- teenth and early twentieth centuries. The Colonial Revival was inspired by the na- tion's awareness of and interest in Ameri- can history following the centennial celebra- tion of 1876. Features from English, Dutch, French, and Spanish colonial prototypes were often copied or combined with those of early American buildings to create mod- em buildings that referenced the country's celebrated past. The most common Colo- nial Revival style in the H-2 District is the Georgian Revival, which incorporated de- sign elements from various Georgian man- sions along the East Coast. The Dutch Colo- nial style is also present in the district, eas- ily identified by its gambrel roof and simple classical detailing. Red or blonde brick was often used for construction, although many wood or shingle-sided examples were also built. Historic paint schemes included light colors such as pale yellow, white, tan, or gray, with classical trim highlighted by white or cream. Often a strong accent color such as dark green, navy blue, or barn red was used for doors and shutters. Examples of the style can be found throughout Old Southwest and Mountain View. Typical features to look for: · simple massing, large scale, · symmetrically balanced fa~ade with classical detailing at comers, doors, windows, roofline, · prominent front entry feature; door with decorative pediment supported by pilasters; transoms or sidelights; portico supported by classical columns, · single or paired windows with double- hung sashes and multi-pane glazing in one or both sashes; operable paneled or louvered shutters, and · dormer windows. The American Foursquare, sometimes con- sidered its own style, is more accurately considered a popular or vernacular form. It was popular in the district from about 1900- 1930. Usually square in plan and elevation, the foursquare house is two stories high with hipped or pyramidal hipped roofs, and often exhibits hipped, gabled, pedi- mented, or eyebrow dormers upon one or more roof planes. A full length or wrap- around porch, sometimes with an attached porte cochere, completed the form. The Bungalow is a one-and-one-half-story house form developed by American domes- tic reformers in the early twentieth century. The Bungalow is mainly characterized by a compact square or rectangular plan, a low- pitched gabled roof, and a partial- or full- length front porch. The Shingle style is usually found on archi- tect-designed residences in the H-2 District. The overall aim was to create a complex shape unified by a smooth surface. Texture, rather than color or detailing, predominates. Porches were incorporated into the design, and rusticated masonry foundations were often adopted. Historic paint schemes em- phasized the unified exterior: shingles were stained or painted in earth tones of browns and grays, while trim was usually painted a complementary lighter or darker tone. In the H-2 District, a concentration of examples can be found on Second Street. Typical features to look for: · wall cladding and roofing of continuous DEFINITIONS Dormer: A window that projects from a sloping roof. Portico: A formal porch consisting of a roof sup- ported by columns. Sidelight: A framed area of glass alongside a door or window opening. Transom: A fixed or oper- able sash above a door or window, 5th Draft, 9/13/07 .. DEFINITIONS Buttress: Mass of masonry set at angle to strengthen or support walls. Column: A round, vertical support consisting of a base, shaft, and capital. Pediment: A decorative molding, typically triangu- lar shaped, used over doors and windows. Pilaster: A partial column or post engaged with a wall. wood shingles, without interruptions at corners (no corner boards), asymmetrical fa~ade, picturesque mass- ing, "sculpted" shape, r' . irregular, steeply pitched gable or gam- brel roof lines, often with intersecting cross gables or cross gambrels, and simple classical detailing at doors and windows. Closely related to the Colonial Revival is the grander Neoclassical style of architecture. Usually adopted for large institutional build- ings like banks, churches, alild apartment I buildings, the Neoclassical style wa~ often I also chosen for large mansions in the H-2 District built during the early twentieth cen- tury. The hallmarks of the style are a temple- like form and heavy doses of masonry, al- though some wood-sided examples were built. Historic paint schemes included lig~t colors such as pale yellow, white, tan, or gray, with classical trim highlighted by white or cream. Examples in the H-2 District occur . in the Franklin Road area of Old Southwest 'and in Mountain View. Typical features to look for: . fa~ade dominated by full height porch or portico, supported by monumental clas- sical columns with Ionic or Corinthian capitals, . elaborate classical door surround with decorative pediment supported by pilas- ters, . symmetrically balanced fa~ade with elaborate classical detailing at corners, doors, windows, and roofline, . side and wing porches; full width plat- form porch, often with low balustrade around perimeter, . gr:ouped windows, window bays may be present, . pedimented dormer windows, and . highest-quality materials and crafts- manship. The Gothic Revival style was primarily used for churches in the H-2 District. De- rived from English and French Medieval sources, the revivalist mode created a ro- manticized version of Gothic design. His- toric paint colors were restricted to trim pieces, which were usually painted to re- semble stone or other construction materi- als. Typical features to look for: . irregular and picturesque massing, . bell towers with ground floor en- trances, . pointed-arch stained glass win- dows with Gothic tracery, . side wall buttresses, . steep gable roofs, and . rusticated stone or brick construc- tion with carved stone ornaments. The Tudor Revival style is based on a vari- ety of late Medieval English prototypes, ranging from small folk cottages to grand manor houses. Particularly fashionable during the 1920s and early 1930s, it is most common in areas of Roanoke that were suburbanizing at that time. It is less com- mon in the H-2 District, but can be seen on several houses and, most elaborately, at the former Jefferson High School. Historic paint schemes were selected to harmonize with the fixed masonry features; stucco was colored white, cream, tan, or gray, while half-timbering and other wood trim were stained or painted dark brown. Some examples can be viewed along Second Street in Old Southwest. Typical features to look for; · ornamental false half-timbering, · stucco, masonry, or masonry-veneered walls, · irregular, asymmetrical massing, · steeply pitched roof, usually side ga- bled, with facade dominated by one or more cross gables, · prominent chimneys, sometimes with patterned masonry and chimney pots, · tall, narrow windows, often in multiple groups and with multiple-pane glazing, and · heavy board and batten doors, often divided so that the upper and lower halves swing separately. ,,, The oldest vernacular form in the district is the I-House, in use from the 1820s through the 1910s. Consisting of two rooms on either side of a central hallway, the I-House's linear arrangement is emphasized by a gabled roof and, often, a full-length front porch. Some- times a one or two-story rear addition ex- tends from the house. The Gabled-Ell Plan house, one or two sto- ries high, is a linear house onto which a ga- bled extension has been grafted. The gabled- ell plan house, in use from the 1880s through the 1910s, usually included a front porch, which was nestled within the angle created by the two sections of the building. DEFINITIONS Half-timbered: Vertical timbering spaced with pIas- ter, stucco or masonry. 5th Draft, 9/13/07 14 , DEFINITIONS Bracket: A small projection, ' usually decorated, which supports a projecting cor" nice or lintel. Cornice: Decorated trim- work placed along the top of . a wall. Eaves: The part of a roof that overhangs beyond the wall. Fascia: A plain, wide hori- zontal band, supported by columns or posts. The Arts and Crafts style, originating in the English Arts and Crafts movement and popularized by Gustav Stickley's Craftsman publications, is represented in a number of houses in the H-2 District. The vast majority of the houses that fall under this stylistic category are Bungalows, one of the most popular house forms in the district. Arts and . Crafts Bungalows, as the name suggests, were designed to reveal the artistic aspects of building craftsmanship and to enhance the experience of indoor and outdoor environ- ments. The natural materials were generally untreated, except for an occasional green or brown stain to darken wooden shingles or trim. Stucco was left a natural color. Typical features to look for: . low-pitched roof with overhanging eaves, exposed rafter ends, and triangu- lar knee braces, . prominent low, broad front porch sup- ported by tapered posts or columns, square or cylindrical piers, or a combina- tion of the above, exposed construction joinery, wide window bays or other open- ings for abundant natural lighting, use of natural materials such as wood, stone, brick, and stucco, and dormers in the half-story. . . . ~~1I.~1l~ Modeme-style buildings, influenced by the streamlined industrial design concepts of the machine era, are rare in the H-2 District. Smooth wall surfaces, usually of stucco; flat roofs; horizontal emphasis; comer win- dows; stylized floral motifs and signage lettering. The Walker Apartment Building on Second Street is a good example of the style. ~~ 1l~=~ ;.,.~>'''1~T~--.-' "-.-., The Code of Virginia, Section 15.2-2306, states that local municipalities with historic districts "may include a provision that no building or structure shall be reconstructed, altered or restored within any such district unless approved by the review board as being architecturally compatible with the historic landmarks, buildings or structures therein." Most people acknowledge that a great di- versity exists in historic buildings. There are many shapes, sizes and uses of these struc- tures. Commonly, the "historic" label is applied only to buildings that look and thus are perceived of as old. The architectural styles and their accompanying attributes previously described in this chapter consti- tute the vast majority of structures in the H-2 District. However, there are many more historic buildings that don't fit into any of these categories and are not thought by most to appear historic. Such structures comprise Recent Past architecture, a broad category of styles chronologically defined by the post- modern era to the present. Much of the 20th century, particularly Post W orld War II, was an era of unprecedented growth in the building industry. New mate- rials and engineering know-how lead to a remarkable diversity of buildings. Although both the national and state regis- ters employ a standard of fifty-years in age before being considered for tax credits, the H-2 Architectural Guidelines apply to all structures within its boundaries. Old South- west in particular features a number of office and apartment buildings constructed in the 1960s and 1970s. While some of these build- ings were not designed by architects and are not significant to the H-2 District or the era, several are. Most of these buildings don't fit common perceptions or definitions of his- toric, however their architectural importance should not be overlooked. Some buildings that fall under this category of Recent Past Architecture may warrant more design consideration by the Architec- tural Review Board than others. As they were not the impetus for the creation of the district, the H-2 Architectural Guidelines are not based on their attributes. When review- ing these structures the Architectural Guide- lines pertaining to specific building features do not apply. However, specific building features of recent past architectural struc- tures are still under the purview of the ARB. The basis for changes to these structures should be the Basic Design Principles chapter, while changes to the building site, e.g. park- ing, walks and lighting, will be based on the appropriate chapter of the Guidelines. .. Those structures that warrant more consid- eration are: 1. A building that is locally or nation~lly recognized for its design, building method, architecture, or architect. . 2. A building that is known as the best ex- ample of a stylistic period within the historic district. 3. The last and/or only building still in exis- tence of a stylistic period within the historic district. 5th Draft, 9/13/07 Basic Design Principles ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Porches, uniform setbacks from the street, small front yards, and houses of similar height are the characteristic features that establish the rhythm of Washington Avenue's streetscape. Rehabilitation in the H-2 District should em- phasize repair and replacement in kind as well as respect for the architectural character of a building and its surroundings. Success- ful rehabilitations generally comply with the following guidelines. GUIDELINES FOR PRESERVATION AND REHABILIT A nON .." Maintain original materials and features that characterize a building and make it unique. Architectural materials and features i are considered significant if they: . are original, . reflect a,particular architectural style, . are examples of quality craftsman- ship or design, or . reflect changes associated with a major event in the history of the building. .." Repair deteriorated materials instead of removing or replacing them. .." Replace deteriorated materials and features that cannot be repaired with new elements of the same design and material. When replacing a deteriorated feature, replace it in kind, not with a new design. .." Use historical information,. photographs and drawings of a missing feature, as well as physical evidence, to reproduce a missing feature. Historical information may be ob- tained from the Virginia Room of the Main City Public Library, the library at Virginia Polytechnic Institute and State University, the Roanoke Regional Preservation Office of the Virginia Department of Historic Re- sources, the Roanoke Valley Historical Soci- ety, previous owners, and the neighborhood files of Old Southwest, Inc. Missing features such as porch railings and decorative trim can be reconstructed if their historic appearance is known, as shown lower left, or replp,ced with a compatible design, as shown lower right. DEFINITIONS Preservation: Measures taken to retairi the existing i form, features, and materials I of a historic property. : Rehabilitation: Making : possible a Compatible new : use for a building through repair, alterations, or addi- tions while preserving por- tions or features that are important to the building's historic or architectural character. Restoration: Returning the form, features, and character of a historic property to the appearance they had at an earlier time. Scale: The apparent size of a building as it related to the size of a person or another building. 5th Draft, 9/13/07 -v Install a new feature that is compatible to similar elements of the building in size, scale, and materials when a significant fea- ture is missing and there is no evidence of its original appearance. -V Recognize each building as a product of its own time. Alterations should not try to create an appearance that has no historic basis; nor should a building be altered to look newer or older than it actually is. The upper illustration shows an American Foursquare residence before alterations. In the lower illustration, applying Colonial Revival I detailing gives the building a non-historical , sense of style. -V Encourage similar uses for a building , when possible or find a new use that is com- patible with and appropriate to the build- ing's architectural and historic character. -V Maintain a house's essential residential character when rehabilitating it for com- mercial use. -V Use only recommended cleaning methods for surfaces. Some chemical or physical treatments, such as sandblasting, cause ir- reparable damage to historic materials. .__h___.___.. -0 __ ___ _ _.________.___ Large display windows and signs are inappropri- ate when converting a residential building to commercial use. -V Ensure that foundation plantings will not overwhelm the building or increase the likeli -hood of building deterioration as they grow to mature size. Large trees and closely planted shrubs or hedges can hide building details and cause structural problems. -V Design new additions so that important architectural features are not destroyed, and the form and character of the original build- ing remain intact. This small rear addition respects the form and character of the original building. Corner Lots Often, buildings on corner and' through' lots have several public vantage points, regard- less of the building's orientation to the streets. Due to their exposure, improvements on the rear of buildings located on corner lots, may be treated the same as changes proposed to the front of the building. Visibility from the Street The ARB reviews any changes proposed to the exterior of buildings in the H-2 District. Rear facades in the H-2 District also require review when owners propose changes that will impact the building's 'skin,' particularly changes to siding, windows and doors. However, the ARB recognizes that the rears of houses typically were more utilitarian in design and changed more frequently. Therefore, a wider range of appropriate ma- terials and designs are allowed to the rear of properties and areas not readily visible from the street. Owners that propose additions that do not impact the building's original or current skin, e.g. decks and patios, also have greater design flexibility. 5th Draft, 9/13/07 Porches ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT I, : DEFINITIONS 'Balusters: A series of short, vertical members that sup- , port a handrail. Balustrade: An entire rail~ ing system, including the handrail, balusters, and bottom rail. Capital: The topmost mem- ber, usually decorated, of a column. Column: A round, vertical support consisting of a base, shaft, and capital. Entablature: The beam carried by columns, com- monly decorated with trim molding. Fascia: A plain, wide hori- zontal band, supported by columns or posts. Porches are characteristic features of almost every architectural style found in the H-2 District. Porches are important character-defining features for most residences in the H-2 dis- trict. Porches help make a transition between /' the house and its landscape surroundings. They are often the most highly decorated , element of a facade and likely to be represen- I tative of a particular architectural style. Vic- torian styles may display lace-like brackets and spindle work, Bungalow porches often , have tapered box columns, and Colonial Re- , vival porticos generally have classical details. IMPORTANT CONSIDERATIONS... Porches are an important part of the character of Roanoke's residences and neighborhoods. Open porches help make a transition between the house and its landscape. Porches and their associated features provide in- terest and detail to a building's appearance. GUIDELINES FOR PRESERVATION AND REHABILlTA TION · Recommended actions or treat- ments are indicated by ...; . · Actions or treatments not recom- mended are indicated by X. Retaining Existing Porches ...; Identify and keep the original materials and features of porches. Important charac- ter-defining features include: · columns, . entablatures, . steps, . posts, . railings, . lattice, . pilasters, . decorative trim, . beaded board ceilings, and . foundations. '""- Above are some characteristic features of porches. X Do not alter or remove a porch on the principal facade of a building. V Textured paint may be used on concrete porch steps. r- Preventing Deterioration V Protect wood porches from water damage by: . cleaning faulty or clogged gutters, . repairing leaking roofs, . maintaining appropriate slope of flooring, and . repairing faulty flashing. V Paint porch flooring rather than staining or leaving natural. V Protect architectural materials, such as wood, masonry, and metal, from: . the ill-effects of rust, . insect or fungus infestation, and . prolonged exposure to weather. V Prevent warping of replacement floor boards by selecting good quality, quarter- sawn material free from knots, checks, or wild grain. V Treat all wood features that have been stripped of paint prior to repainting with a wood preservative or water repellent to pro- long the life of the wood. Check the manu- facturer's recommendations for compatibil- ity with latex or oil-based paints. Removing Inappropriate Materials V Remove the following inappropriate mate- rials and treatments not suited to residential buildings in the H-2 District when making repairs or as part of a comprehensive build- ing rehabilitation: . open-riser wood stairs, . decorative wrought-iron porch sup- ports, . inappropriately installed lattice pan- els, and . decking used as porch flooring. V Replace inappropriate materials with the following more appropriate ones, taking into consideration the architec- tural style of the building: . wood columns or composite columns resembling wood, . tongue-and-groove porch flooring, or . wood or wrought-iron railings. closed riserS The upper image shows inappropriate porch treatments, while the lower shows their appropri- ate counterparts. V Use wood handrails that repeat the form, size, detailing, and color of the porch railing, particularly when the porch steps are wood. In some cases, metal handrails may also be acceptable. The hand railing and porch railing shown have an appropriate relationship, as they share the same form, size, detailing, and color. . DEFINITIONS i Flashing. Pieces of sheet , metal or flexible membrane used to protect joints from water penetration. Pilaster. A partial column or post engaged with a wall. Portico. A formal porch consisting of a roof sup- ported by columns. Post. A vertical support, typically of wood, no greater than 8" square. Riser. The board that forms the vertical face of a step. Shoe molding. A simple molding typically used where a floor meets a wall. Tread. The board that forms the horizontal part of a step. 5th Draft, 9/13/07 "" Where porch steps are of brick, stone, or concrete, it may be appropriate to install simple metal railings if they attach directly to the porch column and bottom tread of the steps and are painted a dark, unobtru- sive color. Pipe railings also may be ac- ceptable on masonry stairs. Metal railings may be used where steps are of brick, stone, or concrete. " Install porch lattice properly: · Lattic should be vertical and hori- zontal strips of overlapping mate- rial, · locate lattice under porch floor fas- cia and between piers, · attach to wood blocking, recessing the lattice slightly from the face of the piers, : · use a horizontal/vertical arrange- ment, · trim lattice opening with molding, · paint or stain lattice, and · use plywood backing painted black if added support is necessary. Repairing Damage X Do not use pressure-treated wood when repairing or replacing exterior wood fea- tures such as porch handrails, balusters, and steps. Pierced brick lattice panels are also appropriate for porches. " Repair cracks and splits in wood fea- tures by gently opening them, removing debris, and sealing with a waterproof glue. " Remove deteriorated wood by cutting out damaged areas or removing affected elements, such as individual floor boards. Retain as much of the sound original ma- terial as possible and make repairs by splicing or patching in new materials of the same species. " Consider using epoxy consolidants to rebuild missing or deteriorated elements, such as wood handrails or balusters. X Do not remove deteriorated features that need only limited repair. The decision to repair, rather than replace, dete- riorated porch elements is an appropriate one. Replacing Missing Features -.J Where a porch feature is missing, re- place it using materials compatible to the original in: . size and shape, . material, . detail, and .' color and texture. -.J Where a porch feature, such as a hand- rail, is missing and there is no evidence of its historic appearance, replace it with a new feature of an appropriate design. -.J Use historical information, photographs, and drawings to reproduce a missing Porch materials should be repaired or replaced with in-kind materials. porch. Such information may be obtained. from the Virginia Room at the Main City Public Library, the library at Virginial Poly- technic Institute and State University, and the neighborhood files of Old Southwest, Inc. -.J Use the proper type replacement column for the style of house, based on existing evi- dence or historical information. Appropriate replacement columns include: . staved, . boxed, and . turned. " Where porch posts or columns are miss- ing, try to find suitable replacements from salvage yards or order custom reproduc- tions from local millwork shops or national manufacturers. Fiberglass or composite reproductions are appropriate if they closely resemble originals when painted. ~. t~. 'lJIIxld ' On the left is a traditional design for porch railing and baluster, and on the right is a com- patible replacement railing and baluster. Enclosing Porches -.J Enclosing a porch may be appropriate when: . the porch occurs on the rear or least conspicuous side, . the enclosure is designed in a manner that does not obscure, damage, or de- stroy any existing character-defining features of the building, and . the enclosure is designed to retain the open quality of the original porch by using large sheets of glass and by re- cessing the enclosure wall behind exist- ing columns, balustrades, and scroll- work X Do not enclose a porch on the front or prominent side of a building. 1 I 5th Draft, 9/13/07 Enclosing a porch with solid materials is not appropriate. Replacing Porches ...J New rails above 30" in height are required to conform to the current building code. However, owners may file a Code Modification Request to build rails to their historic height, which is usu- ally lower than the code requirement. ...J Where a porch is completely missing, use historical evidence to duplicate the original, or design a new porch that is com- patible with the building in: · scale, · use of materials, · length and width, and · detail. ...J Prime and paint all elements, including both sides of all boards. See Painting for more information on finishing porches. ...J Porch stair treads should have a bull nose edge. Porches give houses character, and removing porches from them diminishes that character. Adding New Back Porches, Decks, and Patios " Locate new porches, decks, and patios incon- spicuously on the side or rear of a building, and make them compatible in architectural design, materials, and finish with the building. " Screen new decks and patios with plant ma- terials if they are visible from the street. " Construct new back porches, decks, and per- golas of pressure-treated wood or naturally decay-resistant species such as cedar, cypress, or redwood, and finish them with a coat of paint or stain. " Patios should be paved with materials com- patible with existing walks and paths, such as brick, stone, or dressed concrete. " It is recommended that porch and deck rail- ings be installed with a railing above and be- neath the balusters, however back porches and decks are reviewed with greater design flexi- bility. " Stairs should have covered risers. X Do not construct new porches, decks, and patios so that they obscure, damage, or require the removal of important architectural features of the principal building. 5th Draft, 9/13/07 Windows and Doors ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT The windows and entry door present on this fa- r;ade give the building much of its architectural identity. Windows and doors are especially important in rehabilitations. Their size, shape, pattern, and architectural style not only provide ar- chitectural character but give a building much of its scale, rhythm, and detail. ~~~~oo Windows and doors are important in providing interest and detail to a building's appearance. Periodic maintenance is necessary to prevent de- terioration and maintain thermal efficiency. Storm windows, doors, and other energy conser- vation efforts need not detract from a building's appearance. Retaining Existing Windows and Doors V Identify and keep the original materials and features of windows and doors. Impor- tant characteristics include: . size, DEFINITIONS Architrave: An ornamental molding used around doors and windows. Cross bucks: Decorative cross braces. Fanlight: A semi-circular window over the opening of a door, with radiating mun- tins in the form of a fan. Glazing: Pieces of glass making up a window. Jamb: The vertical framing. at either side of a door or window. . Lintel: A horizontal beam over an opening which car- ries the weight of the struc- ture above. Meeting rail: In a double- hung window, the horizon- t\ll member at the top of the lower sash or the bottom of I the I.!pper sash. I MOld.ings: Decorative trim: Mullion: Vertical member I separ~ting (and dften sup~ I i porting) windows, doors, or panels. Muntins: Framing mem- : ~~~r:;E::f:::~" f-..t~~ used for glazing a window. :. Recommended actions or treatments are Sash: The framework of a . d' t d b V window that holds the In lca e y. panes of glass that may slide. Actions or treatments not recommended vertically or pivot. are indicated by X. Sidelight: A framed area of glass alongside a. door or window opening. Stile: A vertical, structural component of a door or window. Transom: A fixed or oper- able sash above a door or window. Transom bar: The framing member that separates the door opening from the tran- . som window. . fanlights, shape, sidelights, glazing, . . . hardware, . muntins, . shutters, and . moldings. decorative cop. or lintel upper sash muntin pane meeting rail lower sash jamb architrave sill Shown are characteristic features of a double- hung window. decorative cop or lintel divided light transom transom bar frame sidelight muntin panel stile rail sill Shown are characteristic features of an entry door. V Retain specialty windows such as: · stained glass, · etched glass, · leaded glass, · colored glass, and · other specialty glass. ..J Seek expert professional advice on preser- vation, rehabilitation, and repair of all win- dows. The majority of windows in the H-2 District are original one-over-one wood double-hung-sash design. X Do not enlarge or fill in windows or doors on any prominent side of a building. X Do not remove historic wood or steel windows that are still in good overall con- ditions. ..j If a limited area or numb~rs of windows are damaged or deteriorated, repair with compatible materials is recommended rather than the removal and replacement of the window. ..j If owners choose to remove and replace their historic windows they must first pre- sent sufficient evidence and information to the ARB regarding the condition of the ex- isting windows and the feasibility of repair, replacement in kind, and replacement with new materials. ..j If historic windows need to be replaced, consider only the replacement of the sash units themselves and not the entire window frame or surround. Maintenance ..j Protect wood windows and doors from water damage by: . repairing leaky window-unit air condi- tioners, . replacing cracked or loose glazing Repair leaking window-unit air conditioners. putty, and . repairing deteriorated caulking and flashing. ..j Protect metal windows and doors from deterioration by: . keeping steel windows and doors painted and . keeping different metals free from con- tact with each other. ..j Reuse existing windows and doors after repairing frames and jambs. ..j Make windows weather tight by replacing deteriorated weatherstripping. ..j Protect windows and doors from water damage by ensuring that their sills slope away from the building and provide water run off. X Replace windows to improve thermal effi- i ciency only as a last resort; match existing windows if replacement occurs. DEFINITIONS Caulking: A rubber-like compound used to seal cracks and joints and pro- vide waterproofing. Flashing: Pieces of sheet metal or flexible membrane used to protect joints from water penetration. Weather-stripping: A strip of synthetic rubber applied to exterior door and win- dows to halt air and water penetration. 5th Draft, 9/13/07 o 1 II V' original window )It security bars )It inoperable shutters )t' painted glass Inappropriate window treatments such as the ones shown should be removed. Removing Inappropriate Treatments "" The historic transparency of window glass should be maintained. Remove the follow- ing inappropriate window or door treat- ments: sheet metal or plywood that cover openings, masonry or other infill materials that enclose original openings, · security bars, grates, or grilles, · inauthentic or inoperable shutters at- tached directly to the exterior wall, and · paint applied to the interior or exterior surface of glass. Repairing Damage "" Recaulk joints and repair loose glazing , putty where water enters at window or ! door frames. : "" Repair deteriorated wood by patching, ; splicing, consolidating, or reinforcing. .; Repair loose, cracked, or missing window . panes. X Do not replace an entire window that needs only limited repair. Replacing Missing Windows and Doors "" Replace missing doors and windows with new ones that duplicate the originals in: · size and shape, · profile and dimensions, · sash, pane, or panel configuration, and · materials and color. New windows should be consistent with historic windows in their size, configuration, and profile. Shown is an appropriate new wood window which matches the original. Oval windows such as the one shown on the left were popular in Victorian house styles like Queen Anne, Shingle, and Second Empire. Windows like that on the right, with multiple, vertical upper lights and a single lower light were favored for Bungalow, American Four- square, and Arts and Crafts houses. Double-hung multiple-light windows like those on the left are often found in Colonial Revival houses. Shutters, likewise, were a popular Co- lonial Revival feature. The three-part window with the arch over the center portion, called a Palladian window, was particularly popular for classically influenced houses. ..J Consider new replacement windows and doors only when old replacements are un- available. New replacements should be compatible in: . size and shape, . proportion, and . design . materials. ..J Choose an inconspicuous location, such as the rear or least visible side of a build- ing, when a change of building use re- quires the conversion of a window to a door or the addition of a new window or door. X A void eliminating windows or doors from any prominent side of a building. X Do not use replacement windows and doors that are not characteristic of a house's style or create a false historic appearance, such as . awning or casement windows, . contemporary glazing patterns, . doors with cross-bucks, and . picture windows. The narrow dormer window, two widely spaced second-floor double-hung windows, two lower- floor double-hung windows, and symmetrical paneled door and transom shown above are ap- propriate for this American Foursquare influ- enced home. The elongated dormer window, mixture of window types on the second floor, exchange of double-hung for casement and fixed picture windows, and asymmetrical transom and sidelight shown below are not appropriate. 5th Draft, 9/13/07 II I . ;] ~ ~~ ,4 ~'l '4 ~\ 4 I [J L-J~ L I [ 1 ~ I' 1 - 00 DO OD@ 00 ~ ODD ~mi UdJ[1] I A variety of door styles can be found in the H-2 District. When selecting a replacement door, choose a traditional design that is compatible with the style of your building. To learn more about compatible doors for your house, you may wish to consult a visual dictionary ofhistoric architecture or historic photographs of houses with the same style or form as yours. .'....'."-:.- ,',' ... ",.. ..... ,.....- L~__L__ Single-light paneled wood doors such as these were commonly used on most district styles. They are most appropriate for use on Queen Anne, Shingle, Arts and Crafts, American Foursquare, bungalow, and Second Empire houses. Multi-light doors were popular choices for Arts and Crafts and Bungalow designs. Some house styles, such as Neoclassical and Colonial Revival, often used solid wood-paneled doors. ..... , ..... '..... 4 Shown is proper design and installation of storm windows and doors. These appropriate storm windows are painted to match the window surrounds and are a one-over- one design. The storm door is appropriately transparen t. Energy Efficiency/Storm Windows and Doors .J Install appropriate weather stripping, such as rolled vinyl strips, to reduce air infiltra- tion. .J Use storm windows and doors to improve the thermal efficiency of existing windows and doors as long as: . they are made of wood or metal and are painted to match the sash, . they are set into the existing window or door opening rather than attached to the frame, . storm windows repeat the pattern of principal muntins and meeting rails, and . storm doors are primarily glass, reveal- ing as much of the original door as pos- sible. ( .J Do not decrease the size of openings or use reflective glass to achieve energy effi- ciency. X Do not use window air conditioners on the primary facade of a residence. If neces- sary, locate window units in openings on less prominent sides of a building. Energy Efficiency A building functions as a system, therefore a holistic approach should be taken when evaluating its energy consumption and effi- ciency. Factors to consider must include the building's condition, history of energy con- sumption, and its use. Insulation - Adding insulation is most effective first in the attic, then the exterior of the foundation, then walls, and finally the floor (if at all). Eighty percent of heat loss in buildings is through the vertical spaces (ceilings, roofs, and walls). For older and historic buildings, the effect of disrupting historic materials must be, weighed against the effect of adding insu- lation. Adding insulation to solid masonry walls or wood-sided buildings may impact the durability of the material because the material outside of the insulation will be subjected to greater stress of low tempera- tures, higher moisture, and longer drying periods. For painted wood frame or sided buildings the result is almost immediate paint failure. * Windows - Not only are historic windows important character-defining features of historic buildings, window replacement in most cases is not cost effective. The use of caulking, weather stripping and exterior storm windows is recommended. Older windows can last for 100 years or more if maintained attentively. Modern windows are unlikely to hold up that long. I ! 5th Draft, 9/13/07 ( 'Maintenance Free' Replacement Windows Many replacement windows, in reality, can- not be maintained well or conserved. Vinyl, fiberglass, sealants, desiccants, and coating systems all degrade, and they are materials that remain difficult or impossible to recycle or conserve. While manufacturers' warranties have been lengthened in the past few years (they are now generally from 2 to 10 years), they still pale in comparison to the actual perform- ance life exhibited in historic windows, which can reach 60 to 100 years and more, often with just minimal maintenance. The total effective percentage of heat loss attributed to the window units themselves is only approximately 12.5 percent. That is a relatively small percentage for a potentially large investment, especially when other options are available. In actuality, typical window-replacement systems offer payback periods that are often nowhere near manu- facturers' claims: the payback of a typical unit could take as long as 100 years.** * Adapted from: Preservation Brief #3, Improv- ing the Energy Efficiency of Historic Buildings, **Adapted from: What Replacement Windows Can't Replace: The Real Cost of Removing Historic Windows by Walter Sedovic and Jill H. Gotthe1ff, How to Save Money on Home Energy by Zolton Cohen and "Creating Windows of Energy- ; Saving Opportunity," Home EnergJj 14, no. 5 (1997) by Andrew M. Shapiro and Brad James. Shutters ...J Each shutter should be equal to the height of the window opening, but one half its width. '/ W II ~ III II I w - I. -- h Shown are properly sized shutters. V Shutters should be operable and hung so that the slats shed water away from the win- dow or door when closed. X Do not use shutters on windows and doors where they were not present historically. Most buildings in the district did not have shutters. X Do not nail shutters to the building. K fixed Voperable The shutters on the left are inappropriate be- cause of their fixed nature. Those on the right are appropriate because they are operable, prop- erly sized, and hung to shed water. Roofs ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Multiple roof shapes and patterned shingles cre- ate varied rooflines that add architectural interest to the district. Architectural styles are often identified by the form and materials of the roof, which is an important design feature. Poor roof maintenance contributes to the rapid deterioration of historic building mate- rials-including masonry, exterior siding, and paint-and may result in hidden struc- tural damage. I~~~~~oo The shape and materials of a roof are important in expressing a building's style; roof features and details help to express its individual character. A well-maintained roof and gutter system will help prevent the deterioration of other parts of a building. Changing, removing, or adding materials or fea- tures to a roof can often alter or destroy a build- ing's character. I~.D ..i..IiIIJlllm-........ .. ..!I;...~~ ~J!,\~ ...... ....... ..... . . Recommended actions or treatments are indicated by V. . Actions or treatments not recommended are indicated by X. Retaining Existing Roofs V Identify and keep the original materials and features of roofs, including: . overall shape and form, . chimneys, . patterning and colors, . dormers, . built-in gutters, . cupolas, . finials, . ridge caps, . cresting and snow guards, and . valleys. li:j shed mansard ffi ~ ~ intersecting gables composite, These forms are typical of district roofs. His- toric roof shape and form should be retained on district buildings. v Retain built-in gutters that are usable, and maintain them by inspecting the metallin- ers and joints annually. Adding exterior gutters will change the look of the roof. V Retain historic roofing materials, such as slate, clay tile, wood shingles, or metal, that are still in good overall condition. If a lim- ited area of historic roofing materials is damaged or deteriorated, repair with com- 32 I ~ I I?E,FiNITIONS i Cornice: Decorated trim , I work placed along the top ofl I a wall. I Cupola: A small dome on a ; circular or polygonal base ; that caps a roof or turret. Dormer: A window that projects from a sloping roof. : Flashing: Pieces of sheet , metal or flexible membrane used to protect joints from water penetration. Hip: The sloping, triangular shaped end of a roof. Pressed metal: Metal that has been pressed into deco- rative shapes. Ridge: The uppermost junc- tion of two sloping roof surfaces. Standing seam: The seam between adjacent sheets of metal roofing. Valley: The gutter formed by the intersection of two inclined roof planes. 5th Draft, 9/13/07 DEFINITIONS I;Jormer:. A window that projects from a sloping roof. Flashing: Pieces of sheet metal or flexible membrane used to protect joints from ; water penetration. Pressed metal: Metal that : has been pressed into deco- rative shapes. Ridge: The uppermost junc- tion of two sloping roof surfaces. Shingles: Siding or roofing units typically made of wood, tile, concrete, or slate, used as a covering and ap- plied in an overlapping pattern. Standing seam: The seam between adjacent sheets of metal roofing. Valley: The gutter formed by the intersection of two inclined roof planes. patible materials is recommended rather than the removal and replacement of the entire roof surface. If owners choose to re- move and replace their historic roofing ma- terial they must first present sufficient evi- dence and information to the ARB regard- ing the condition of the roof and feasibility of repair. m ~ fi _II>ingk, ""~'.""m ~ presSed me{ol Historic roofing materials such as those shown here should be retained. Maintenance V Keep standing seam and pressed-metal roofs painted and all seams tightly crimped. V Regularly inspect flashing at ridges, hips, valleys, chimneys, vents, dormers, and sky- lights, and replace when deteriorated. X Do not apply paint coatings or weather- proofing to a non-metal roof or other his- torically uncoated roofing materials. Such products may be appropriate to repair lo- calized problems, but their general use can , alter the roof's overall appearance. Historically unpainted roofing materials, such as the slate shown here, should remain un- painted. Repairing Damage V Carefully remove and store existing slate, tiles, or shingles when making repairs to roofing substructure and replace them once repairs are complete. Should the substructure of this roof require re- pairs, these slate shingles should be carefully removed, stored, and replaced when repairs are complete. v Replace damaged slate, wood, or cement- asbestos roofing shingles using the" copper- tab" or "hidden-nail" methods of shingle replacement or other established preserva- tion techniques. Shown on the left is the hidden-nail method of shingle replacement. On the right is the copper- tab method. Both are appropriate for use. v Hand scrape rust from metal roofs with a wire brush. Coat roof with a multi-purpose water-borne coating or apply an iron-oxide metal primer and repaint. X Do not use roofing-cement patches on non-asphalt roofs. Prolonged exposure to sun will cause roofing cement to dry, crack, and curl, thus trapping water and hastening roof deterioration. ""--"~"t"l Repair and maintain, rather than replace, historic roof materials such as slate and standing-seam metal. Replacing Missing Elements .J Replace missing roofing features with ma- terials that conform to the original in: . size and shape, . color and texture, and . pattern. X Do not remove a roofing feature, such as a chimney or dormer, without replacing it; likewise, do not replace it with a new feature that is incompatible with the character of the building. Gutters and Downspouts .J Clean gutters and downspouts regularly, ensuring that all joints and connections are tight. Install leaf guards at downspout inlets to prevent clogging. Gutters and downspouts should be kept clean. The use of half-round gutters and round down- spouts is preferable to the use of ogee or corru- gated gutters and downspouts. .J Resolder open joints and patch holes in hung-metal gutters and gutter liners. This type of soldering generally requires an ex- perienced contractor. .J Use epoxy consolidants to repair wood gutters. Prime and apply two finish paint coats to exposed surfaces. Wood gutters should be treated with wood preservatives containing water repellents~ X Do not deck over hidden gutters if it changes the pitch of the roof at the gutter line. Dormers and Skylights .J Retain the character, materials and roof forms of existing dormers. .J Locate new dormers on less prominent roof slopes whenever possible. X Do not add skylights or roof-top utilities, such as mechanical equipment and solar collectors, to the primary slope of a roof. Skylights, when installed on the predominant roof slope as shown here, diminish historic char- acter. DEFINITIONS Decking over: Securing a structural surface and roof- ing materials over a void space. Dormer: A window that projects from a sloping roof. Downspout: A vertical pipe used to conduct water form a gutter to the ground. Pitch: The slope of a roof, usually expressed as a ratio of rise (height_ to run 5th Draft, 9/13/07 35 X Do not enclose dormer windows. X Do not replace dormer windows with vents, louvers, or exhaust fans. Chimneys V Repair flashing that has come loose from the vertical wall of a chimney by reinstall- ing and sealing it with a high-quality ure- thane caulk. · Holes in copper flashing can be re- paired with a soldered patch. · Holes in aluminum flashing can be re- paired using a temporary cold-patch method. The patch should be inspected at least twice a year to make sure it is still holding. V Employ an experienced chimney sweep or mason when a chimney: · needs cleaning, · needs repointing of mortar, · needs loose bricks replaced, · has cracks in the flue lining, or · is leaning. V Chimney repair or repointing should con- form to the guidelines for masonry. Replacement and Substitute Materials If a chimney such as the one shown needs clean- ing, repointing, or replacement or has cracks or is leaning, an experienced mason should be em- ployed. V When the use of traditional roofing materi- als is not feasible, suitable alternative materi- als may be used. V When it is not feasible to replace standing- seam and pressed-metal roofs with the same materials, first explore the use of prefabri- cated metal roof systems. V Replacements for wood shingles include: · fiberglass shingles, · cementitious shingles, and · heavy-duty asphalt shingles V Replacements for slate include: · mineral-fiber shingles, · simulated-slate concrete tiles, and · other faux slate materials, · stained-wood shingles, and · fiberglass or asphalt shingles designed to resemble slate. V Check local salvage yards as sources for suitable replacement roofing. V When replacing roofing materials, be sure to reinstall or replace associated roof detail- ing, such as ridge caps and snow guards. V Use substitute materials or replacement parts that retain the visual appearance of the original roof and that are physically and chemically compatible. Substitute materials should match the original in: · scale, · pattern, · texture, and · color. This roof has an appropriate faux-slate shingle surface. Walls and Fences ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT The retaining wall provides for a level" elevated front yard, while the fence offers privacy without obscuring the view of the house from the street and sidewalk. Walls arid fences are traditional ways of defining residential yards by delineating property lines and of separating public and private outdoor space. These may take the form of retaining walls, low stone walls, wrought-iron fences, wood picket fences, and privacy fences, many of which are im- I portant in helping to define the character of I the H-2 District. IMPORTANT CONSIDERATIONS... DEFINITIONS ; Coping: The protective cap . or top of a wall, often of Concrete or stone. l'icket: A partial column.or I post engaged with a wall. Picket fence: A fence formed of wood or metal pickets, generally spaced a uniform distance apart, that provides varying degrees of visual screening or enclo- sure. Privacy fence: A fence formed of boards or pickets arranged in a solid or over- lapping manner to provide visual screening. Streetscape: The overall appearance of buildings, signs, lights, plantings, and other elements along a street. i Walls and fences are important space-defining !features of many residential neighborhoods in the H-2 District. Walls and fences provide an opportunity to ex- , tend the architectural style or character of a ; building into the surrounding landscape. Hedges and other plant materials often can help soften the enclosure provided by a wall or fence. GUIDELINES FOR PRESERVATION AND REHABILITATION . Recommended actions or treatments are indicated by v. . Actions or treatments not recommended and other warnings are indicated by X. Retaining Existing Features Identify and keep all important features and characteristics of historic wall fences, including: . textured masonry, . distinctive profile, . craftsman-like details, . decorative coping, . distinctive gates and steps, al1d . traditional bonding pattern and mortar joint profile. gate X Do not remove historic features, such as stone retaining walls and wrought-iron fences. Historic fences such as this one should be re- tained. Materials V Use traditional or traditional-appearing materials to build walls and fences, such as: · unpainted brick, · unpainted stone, · painted wrought or cast iron, · painted wood, · combinations of masonry with wood or metal, · aluminum and other metals that mimic the appearance of iron or worked metal, · ornamental wire, and · composite materials ~~ ' ' .' ':.' - , ""~:, '. -., ~ .~ . Pictured are examples of appropriate masonry walls and walls combined with iron fencing and plants. X Do not use synthetic fence materials that do not have the appearance of wood or other traditional materials. ..J Retain and maintain existing boundary hedges whenever possible that contribute to the character of a property or the historic district. ..J Build retaining walls, where necessary, of stone, reinforced or fully bonded brick, or masonry veneer over reinforced concrete block. Decorative concrete block that matches that used in the district is also ac- ceptable. Logs and railroad ties may be appropriate for edging planting beds or for landscape steps, but should not be used for retaining walls that will be visible from the street. The stone construction shown here is an appro- priate model for district retaining walls. X Do not use incompatible fencing such as split rail, plastic, fiberglass or plywood fences, or concrete or concrete block walls within the historic district. ..J The use of coated chain link fences at rear yards is acceptable, except in the case of comer or through lots. X The installation of craIn link fencing on front and side yards, or any portion of a lot adjoining a street face is prohibited, as is the installation of "raw" or untreated chain link fencing, regardless of location. ..J Where incompatible fence materials exist, owners are encouraged to remove them whenever feasible, either when making re- pairs or undertaking a comprehensive reha- bilitation. Height ..J Use walls that range in height from l' -a" to 4' -0". The recommended height for re- taining walls used with or without fencing, or freestanding walls, is 2' -6," however walls may be built higher due to topog- raphical issues. ..J Fence heights are mandated by the Zon- ing Ordinance. Other Design Considerations ..J Choose a fence design that relates to the character of your house or building. In ad- dition, 'if both picket and privacy fences are used, make sure that the designs relate to each other. ..J Respect the character of the streetscape when deciding: · whether or not to use a wall or fence, · what materials are appropriate to your ,.. ... Shown are examples of appropriate metal fences. house and neighborhood, and · the height, location, and design of the wall or fence. ..J Give fencing in a front yard an open de- sign by using a simple metal or wood picket 5th Draft, 9/13/07 . DEFINITIONS Picket: . A partial column or ; post engaged with a wall. Picket fence: A fence formed of wood or metal pickets, generally spaced a uniform distance apart, that provides varying degrees of visual screening or enclo- sure. Pier: A column, typically square in shape, that sup- ports a concentrated weight above. Streetscape: The overall appearance of buildings, signs, lights, plantings, and other elements along a street design. V Ensure that wood fence posts either have a solid cap or are sloped to shed water and . alII Shown are examples of appropriate wooden picket fences. prevent deterioration. V Choose a compatible profile and appear- ance for wood fence posts that are in the same plane as the pickets. Posts located behind the line of pickets and which are not a major visual element may be of a sim- - IwIwl Shown is appropriate picket spacing. pIer design as long as they shed water. V Size picket fence elements appropriately. Metal pickets should be spaced 3" to 6" apart. Wood pickets should be 1-1/2" to 3- 1/2" wide with a space between the pickets ranging from one-half to equal to the I picket width. . Plants alongside fences soften their visual im- pact somewhat. V Keep walls in a front yard low in height (21-6" or less) or combine them with picket fencing placed between solid piers. V Consider planting vegetation adjacent to walls and fences to soften their appearance. V Fences should be two sided or oriented This fence is appropriately oriented so that the finished side is toward the street and the struc- tural side is toward the interior of the yard. Its low height is appropriate for its front yard place- ment. so that the posts, rails, and braces face into the property and the finished side or pickets face the street or the adjacent neighbor. V Where fences are seen from the street, they should be painted an appropriate color. Metal fences should be black or dark green; wood fences should be white, dark green, or a color taken from the building color scheme-provided it is subdued in character. The color of this fence is appropriately subdued and in sympathy with that of the adjoining build- ing. V Fences in front of the front building line should be painted in a manner consistent with the house. X Do not use wood privacy fences in a resi- dential front yard. Alternatives include: . wood picket fences, . hedges or shrubs, . decorative metal fences, and . other plantings. Shown are examples of appropriate privacy fences. This iron fence is a good example of a period ap- propriate fence that is properly stepped.. .;....,... - ~ r I<- YES YES NO The two configurations on the left are appropri- ate for the installation of privacy fences; the one on the right is not. Shown is an appropriate privacy fence at the rear of this dwelling. ..j If used, modular wall systems should be indistinguishable in appearance from his- toric walls. X Do not allow fences or walls to conceal or visually overpower nearby buildings. ..j Fences on slopes should be stepped for consistency 'or should be designed to con- form to the slope itself. Maintenance ..j Repoint brick or stone walls that have deteriorated mortar. See Masonry Features and Walls for information on proper repoint- ing techniques. ..j Prevent water damage to masonry walls by properly grading the ground at their base and by maintaining wall caps or cop- mgs. ..j Replace missing items from cast- or wrought-iron fences by finding suitable re- placements in a salvage yard or by having them recast. 5th Draft, 9/13/07 Siding ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Clapboard siding was popular in the H-2 District during the late nineteenth century. Residences of the H-2 Historic District dem- onstrate the diversity of siding materials available in the late nineteenth and early twentieth centuries. Novelty siding (also known as German or drop siding), popular during the late nineteenth century, appears frequently as an exterior material. Many district Bungalows and American Four- squares exhibit the wide, sawn clapboards characteristic of the Mid-Atlantic and Southern states, while many Queen Anne styles possess geometrically patterned wood shingles. These types of sidings help to de- fine the visual character of a building. IMPORTANT CONSIDERATIONS... Historic wood siding is a distinctive feature of many Roanoke residences. Changing or covering siding can often alter or de- stroy the authentic character of a building. Both new and historic siding require periodic main- tenance to give a building proper weather protec- tion. . Recommended actions or treatments are indicated by ...J. . Actions or treatments not recom- mended are indicated by X. Retaining Existing Siding ...J Identify and keep the original exterior siding materials as well as any unique siding. Important character-defining fea- tures include: . decorative shingles, . texture, . pediments, . cornices and frieze boards, . beaded or novelty boards, . architrave moldings, and . examples of quality craftsmanship. X Do not replace sound historic siding with new materials to achieve an "improved" appearance. texture pediment Em I I I I ] decorative shingles aichitruvemoulding The H-2 District has a variety of siding and wood features and decorative details. (til~llG~:\ c.~mp?tl~q.~tl~~. cracksandjo,iil vi~ew,aterprocl~it"l~. Clapboards. A typecif wood siding, thicker along I the lower edge than a.long I the upper edge. i. Cornice. Decorated trim . I, work placed along the top of \ , a wall. I 1 Entablature. The beam icatried by columns, COIn~ : monly d~corated by trim molding. Flashing. Pieces of sheet metal or flexible membrane used to protect joints from water penetration. . Pediment. A decorative molding, typically triangu- .lar shaped, placed over doors and windows. Shingles. Siding or roofing piece typically made of wood, tile, concrete, or slate, used as a covering and ap- plied in an overlapping pattern. Weatherface exposure. The side of overlapping wood siding boards that is visible. 5th Draft, 9/13/07 41 Wood shingles are often an important defining feature of a building's style. Preventing Deterioration V Protect siding from water damage by: · repairing leaking roofs, gut- ters, and downspouts, · securing loose flashing around chim- neys and other roof openings, · grading the ground to slope away from the building, · protecting against insect or fungus in- festation, ! · replacing deteriorated caulking in joints, ,. replacing missing downspouts, · unclogging gutters, . · using splash blocks, and · priming both sides of new wood. V Select good-quality, quarter-sawn siding free from knots, checks, or wild grain to prevent warping of replacement materi- als. X Do not use chemical preservatives that change the appearance of exterior siding and wood features. Removing Inappropriate Treabnents Some owners may wish to remove inappro- priate treatments and restore the property to a more historic appearance. Examples of such treatments include: · plywood or wood paneling, · simulated stucco, · exposed aggregate board, and · simulated brick, asphalt, and asbestos shingles that cover original wood clap- boards or shingles. V Assess the impact of removing any cover- up materials by first removing a small area of the material in an inconspicuous location. The before, shown above, and after, shown below, illustration demonstrate how removing cover-up siding helps to restore the character of a building. Repairing Damage ..J Repair cracks and splits by gently opening them, removing debris, and sealing with a waterproof glue. ..J Consider using epoxy consolidants to re- build deteriorated elements. ------- Epoxy is useful for repairing damaged features such as the window sill illustrated. ..J Repair any deteriorated siding that is ex- posed following the removal of inappropri- ate treatments. Rot and insect infestation may have occurred. ..J Remove deteriorated wood by cutting out damaged areas or removing affected ele- ments, such as individual clapboards. Retain as much of the sound original material as possible and repair it by splicing in new ma- terials of the same species. X Do not replace a deteriorated feature if it can be repaired. X Do not caulk the gap between overlap- ping clapboards when painting or making repairs. This traps interior water vapor within the wall and can lead to deteriora- tion. Replacing Missing Siding ..J Replace missing siding using established preservation techniques, such as patching or piecing in. Materials should conform exactly to the original in: . size and shape, . color and texture, and . joint and weatherface exposure. ..J Replace missing wood elements by using identical ones taken from an inconspicuous location, such as the rear or side of a build- ing. Replace the borrowed elements with newly fabricated ones of the same design. X Do not replace missing siding with new siding that is incompatible with the remain- ing materials. New, Replacement, and Substitute Sid- ing X The application of sidings such as vinyl and metal over original siding materials is inappropriate and will not be approved. Such siding materials can trap moisture and lower the life expectancy of buildings. These materials are not maintenance free and often require painting over time due to fading and discoloration. Replace wood siding with siding to match the original. 42. 1 i DEFINITIONS I Caulking: A rubber-like compound used to seal. . cracks and joints and pro- I vide waterproofing. : Checks: Shallow, irregular i cracks. . ChIpboards: Atype of wood siding, thicker along the lower edge than along the upper edge. . Cornice: Decorated trim work placed along the top of a wall. Shingles: Siding or roofing piece typically made of wood, tile, concrete, or slate, used as a covering and ap- plied in an overlapping pattern. Weatherface exposure: The side of overlapping wood siding boards that is visible. 5th Draft, 9/13/07 Masonry ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT ....-1 I Much of the architectural character of this house comes from the color and craftsmanship of its brickwork, the flat arches above its masonry open- ings, and the brick quoins at its corners. Residential architecture in the H-2 District displays a rich variety of masonry materials, colors, bonding patterns, and details. The stone foundation walls and piers of the Shin- gle and Bungalow styles, the familiar brick of the American Foursquare, the decorative concrete block retaining walls and founda- tions, as well as the characteristic stucco of the Tudor Revival style, are just a few exam- ples of masonry uses in the district. Texture, color, and type of mortar joint are important characteristics of masonry buildings. IMPORTANT CONSIDERATIONS... Masonry walls and other features are important in helping to express a building's style and char- acter. Despite its durable appearance, masonry can be easily damaged by harsh cleaning. Covering masonry with applied siding alters or destroys the authentic character of a building. Painting unpainted masonry alters its ability to accommodate moisture; painted masonry also requires additional maintenance. · Recommended actions or treat- ments are indicated by .J. · Actions or treatments not recommended are indicated by X. Retaining Existing Masonry and Stucco --J Identify and keep the original materi- als and features of walls and masonry that make them unique. Important character-defining features include: · brackets, . cornices, . bonding patterns, . lintels, . mortar joints, . textures, . colors, and . sills. bonding pattern texture ina common or rmming English bond, and bond. ' Bracket: AsmaII projection, i ; usually decorated, which . supports a projecting cor- : nice or lintel. . \if Cornice: Decorated trim . ...... work placed along the top of ,a wall. Eaves: The part of a roof that overhangs beyond the wall. bracket . Efflorescence: A depOSIt of soluble salts, usually white in color, on the face of ma- sonry walls. Fa~ade: The front or prind- pal exterior face of a build- ing. Flashing: Pieces of sheet metal or flexible membrane used to protect joints from water penetration. Hand raking: Removing mortar by hand, rather than mechanically. .J Reuse existing original materials whenever possible when making ma- sonry repairs. X Do not fill in historic masonry open- ings, such as doors and windows, on any character-defining facade of a building. 5th Draft, 9113/07 ., , DEFINITIONS iHeader. The short end of a ibrick exposed in a masonry I wall. : Lintel. A horizontal beam : over an opening which car- : ties the weight of the struc-, ture above. 'Parging. A coat of cement . mortar containing damp , proofing ingredients applied , to a wall surface. : Repoint. To replace deterio- rated mortar in the joints between bricks or masonry units. Rising damp. The absorp- tion of moisture by masonry from the ground upward. Stretcher. The long side of a brick exposed in a masonry wall. Stucco. A plaster-like exte- rior finish composed of Portland cement, lime, sand, and water. Preserve and maintain original architectural features such as corner eave brackets. Preventing Deterioration ..j Prevent water damage to masonry and stucco walls by: repairing leaking roofs, broken gutters, and downspouts, securing loose flashing around chim- neys and other roof openings, unclogging gutters, replacing missing downspouts, using splash blocks, and grading the ground to slope away from the building. ~ Replacing missing downspouts, using splash blocks, and providing proper grading can help prevent water damage to masonry walls. ..j Employ the services of an experienced professional who is familiar with historic buildings when considering techniques such as parging or applying sealants or water-repellant coatings. X A void using salt to melt snow near ma- sonry walls. X Do not allow eaves and cornices to deterio- rate so that water runs down the face of ma- sonry walls. Removing Cover-up Materials Materials used to cover masonry in the dis- trict include: . wood, metal, or vinyl clapboard, . plywood or wood paneling, . permastone or other simulated stone, . exterior insulation and finish systems (EIFS) or other simulated stucco, . exposed aggregate board, and . paint. ..j If masonry has been painted, determine if the paint was meant to cover deficiencies in the masonry. Only remove paint from ma- sonry by non-abrasive methods (see Cleaning below). ..j Assess the impact of removing inappropri- ate siding or bonded wall treatments, such as non-historic stucco or simulated stone ve- neers, from masonry walls. ..j Remove only a small section of a cover- up material at first to determine the con- dition of the underlying masonry. Choose a portion of the building that is not highly visible. X Do not use applied siding or bonded wall treatments that cover the original wall surface and conceal characteristic details. Maintain and do not conceal original siding ma- terials such as wood shingles. Covering up original masonry conceals charac- teristic details. Cleaning Masonry and Stucco .J Clean masonry and stucco using the gentlest means possible. Gentle cleaning methods include low-pressure water washes with detergents and natural bristle brushes. Such work should be undertaken only by an experienced professional who is familiar with the cleaning of historic buildings. X Do not use abrasive or reactive tech- niques when cleaning masonry or stucco that can permanently erode the material's surface such as: . sandblasting, · high-pressure water cleaning, · acid washes, and · other chemical treatments not spe- cifically formulated for a particular cleaning problem. .J Remove deteriorated mortar by carefully hand-raking the joints with a chisel to avoid damaging the ma- sonry. Sandblasting has removed the protective outer surface of this brickwork, hastening the damag- ing effects of weather. .J Duplicate original mortar joints in: · width and profile, · mortar color and texture, and · mortar composition and strength (usually mortars that have a higher proportion of lime than cement). X Do not use electric saws and ham- mers to remove deteriorated mortar. Removing deteriorated mortar. )( INCORREa . Mortar not cleaned out to sufficient uniform depth. . Edges of brick damaged by power grinder, creates wider joint. v CORREa . Mortar cleaned out to uniform depth of 1 inch. . Edges of bricJc undamaged, creates proper width joint Repointing with new mortar. )( INCORREa . Mortar applied over weathered comers of bricks; feathered edges are subjed to spoiling. . Joint appears too wide. v CORREa . Mortar is slightly recessed, retaining original appearance of joint DEFINITIONS Repoint. To replace deterio- rated mortar in the joints between bricks or masonry units. Sandblasting. A procedure using a blast of air combined with particles of sand to clean hard surfaces. 5th Draft, 9/13/07 X A void repointing with a mortar mixture high in Portland cement content. This mortar is too hard and will not allow for the expansion or contraction of masonry, which will result in the masonry cracking. X Do not use sealants or water-repellent ma -sonry coatings in place of proper repoint- ing or masonry repair techniques. Coatings often alter the appearance of historic ma- sonry and may actually trap moisture within the wall, leading to future damage. Repairing Damage ..J Repair minor damage to brick, stone, decorative block, or stucco by patching, piecing in, or consolidating the materials. ..J Reuse existing masonry wherever possi- '. ,. . .~ .... ,.'. -... ' ..'t.'. . '. ~.-'~ . .' ."~~. ... .. . ......: . ') . .. .;', . ~ .. ." ;; .: . '. ,: ~. : ... :t.::': ;-: < -,';., ::.- . ".~ '1-." . :~ .- ~\. , ';'''' :<~l ! ; ~ ...." . ,,*,: .~;r .; ~':";. ; ...., ;..* ~ ". .. .-. ...;.. \: :.', : :'~. :,':~ .:." "" ~., .. : '.:.* . ..", .... ::..~' .~.~\.:: :"~ t" . ~. - , ;'.. .. ;..;. "..:-'. .. .. ,.t;; Stucco repairs require skill and experience. Re- move all damaged stucco before patching. ble. ..J Ensure that replacement bricks, stones, , and/or mortar match the color and appear- . ance generally of existing bricks, stones, ; and/or mortar. :..J Repair damage that may have resulted from the installation of surface-applied sid- DEFINITIONS ing, as well as any pre-existing damage that Repaint: To replace deterio- h 'd' hid d. . th . . ,suc SI mg may ave concea e . rate mortar m e Jomts between bricks or masonry " Borrow original materials from less con- units. spicuous areas such as the side or rear of a Spalling: The flaking of building. The borrowed materials can be masonry due to frost, chemi- . . . ca1 reactions, or building replaced WIth compatible new matenals. movement. "Employ the services of skilled and Stucco: A plaster-like exte-. . . fi' h d f expenenced plasterers when makmg re- nor ms compose 0 Portland cement, lime, sand, pairs to historic stucco. and water. " Repair hairline cracks in stucco with a compatible coat of paint or white wash. X Do not use commercial caulking com- pounds to repair cracks in stucco. They weather differently from stucco and be- come highly visible. X Avoid using a high Portland cement stucco mix. When it freezes, it will cause spalling. Replacing Missing Masonry or Stucco " Replace missing masonry or stucco with decorative block, brick, stucco, or stonework that conforms to the original in: . size and shape, . color and texture, . bonding pattern and mortar joint charac- ter, and Should replacement masonry be needed on brick- work like that illustrated here, bricks and mortar used should match the original materials in size and shape, color and texture, bonding pattern and mortar joint character, and composition and strength. . composition and strength. ..J Use substitute materials such as cast ep- oxy or fiberglass with caution; they may be acceptable when a feature is missing and cannot be replaced in kind. Be sure to com- pare a sample of the proposed replacement with the original feature and consider how it is attached. X Do not replace a missing feature with a new feature that is incompatible with the original materials. X Do not use Exterior Insulation Finish Sys- tems (EIFS), permastone, or other faux siding materials over masonry. American bond with stuck joint. Running bond with weathered joint. Flemish bond with raked joint. English bond with beaded joint. Brick bonds can be recognized by the distinctive patterns, indicated by the shading, created by brick headers and stretchers. 5th Draft, 9/13/07 : DEFINITIONS , Accessory structure: Any small building not attached to the main structure on a , property, stich as a detached :, garage or tool shed. Design motif: A commonly , repeated design or orna- ment. Form: The overall shape of a building, including its length, width, and height. Scale: The apparent size of a building as it relates to the · size or a person or another structure. Stucco: A plaster-like exte- · rior finish composed of Portland cement, lime, sand, and water. Ad di ti ons and Accessory Structures ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Historic outbuildings support district character. The form and appearance of buildings evolve over time according to the needs of their occupants. Many older buildings in the H-2 District show evidence of later addi- tions, such as a new room or wing, an en- closed porch, a deck, or a detached garage or other outbuilding. While such additions of- ten prolong the useful life of an older build- ing, it is important that they do not detract from its original character. Some present- day additions-particularly decks-do not have a historical tradition and may look out of place on certain styles of architecture I unless they are screened from view or 10- I cated inconspicuously. IMPORTANT CONSIDERATIONS... The design and placement of additions and accessory structures can have an important influence on a building's overall appearance. Many historic buildings tell a story of growth and change over time; let your con- tribution to your building's story be as care- fully planned and executed as what came before you. GUIDELINES FOR COMPATlBLE DESIGNS Recommended actions or treatments are indicated by..J . Actions or treatments not recommended are indicated by X. Design Relationship ..J All new construction should be compatible with the existing building or buildings on the property and their surroundings in: . size, . scale, . color, . location, and . materials. ..J Design and construct additions so that the basic form and character of the historic building will remain intact if the additions are ever removed. ..J Make new construction reflect the time in which it was built; do not create the mis- taken impression of it being older than it is. ..J Adopt a compatible style for new acces- sory structures, including garages and sheds, and additions or use design motifs of the original building. A void reproducing details \ that make new work appear to be original. Compatible additions maintain features of the original building, such as roof pitch, window style, and scale. Location, Orientation, and Size ..J Locate any additions or accessory struc- tures as inconspicuously as possible to the side or, preferably, to the rear of a building. ..J Site and orient additions and accessory structures so that they are clearly subordi- nate to the existing structure. Additions to the side of a building should be set back from the face of the existing structure's front facade by at least two feet. Additions to buildings on corner lots should orient away from both streets, if possible, or to the less important of the two streets. '-l Attached garages should be at a lower grade than the primary building, when pos- sible. '-l Check the base zoning distance setback requirements for additions and accessory buildings. X Do not design new accessory buildings and additions that are larger than the princi- pal building on the lot. X Do not locate new additions or structures New additions should remain subordinate to the original building. in a manner that upstages the importance of the principal building. '-l Pre-fabricated buildings should be located behind the building they service. Their visi- bility from the street should be as limited as possible. Materials '-l Choose materials that are compatible with the existing structure and are appropriate to the residential character of the historic dis- trict, such as: . brick, . stone, · stucco, and · wood siding. '-l Make sure the colors of the materials se- lected are compatible with those of the main residence and neighboring houses, particu- larly when choosing brick or stone that has its own color. Follow similar approaches about the choice of paint colors. Materials used in additions and accessory struc- tures should be of appropriate materials that re- late to the primary structure Architectural Features '-l Install windows and doors in accessory structures and additions that are similar to those of the main residence in: . type, . scale, . proportion, . detailing, and . rhythm. DEFINITIONS Form: The overall shape of a building, including its length, width, and height. Scale: The apparent size of a building as it relates to the size or a person or another structure. 5th Draft, 9/13/07 ..J Use roofing forms and materials for new additions and accessory structures that are compatible with those of the main building. Generally, accessory buildings should have the same or shallower roof pitch than the main residence. X Do not obscure or destroy characteristic features of the historic structure when mak- ing additions or building accessory struc- tures. X Do not use window types, such as bay, sliding, or casement windows, that are not commonly found on residences in the his-. toric district, and which are not in the pe- riod of significance for the district or the building. . Yes Locate new additions so they do not obscure or destroy characteristic features, such as the field- stone chimney pictured. This new deck's location and plantings reduce its visual impact from the street. Its design re- lates to that of the historic residence. DEFINITIONS Alligatoring: Surface crack- . ing of paint layers that re- semble the appearance of an alligator's skin. Bonding pattern: An over- lapping arrangement of masonry or brickwork in a wall. Common bonding patterns are: American bond, common or running bond, English bond, and Flemish bond. Chalking: The formation of a powdery deposit on a painted surface. Painting ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Maintaining a coat of paint on historically Attention to the architectural style and detailing of a building is important in selecting an appro- priate paint color scheme. painted surfaces is an important aspect of building upkeep. Painted surfaces pro- vide protection to many building materi- als, such as wood and metal. Building components not painted in the past should remain unpainted, while those tradition- , ally painted should continue to be painted. I Only this aspect of which elements should I : be painted and which should not is regu- i lated. Owners must apply for a Certificate of Appropriateness to request painting of ma- sonry. : TIle style of a building determines its range of ~ ~ IMPORTANT CONSIDERA TIONS.. . . appropriate colors. Not all buildings should be painted white. Generally, the more elaborately detailed a build- ing, the more important the role of color. Although paint is often used to refresh a build- ing's appearance, proper surface preparation is important to ensure a stable and long-lasting finish. " ~ ~ RECOMMENDATIONS FOR PRESERVA- TION AND REHABILITATION . , . · Recommended actions or treatments are indicated by v. · Actions or treatments not recom- mended are indicated by X. v Identify and preserve all character-defining features of a building that traditionally have been painted by maintaining their paints, finishes, and colors. V Use high-quality paint or acrylic coatings. X Spray-on liquid vinyl is not recommended due to questions on the material's permeabil- ity and longevity. Until independent testing of these products proves their suitability, property owners use these materials at their own risk. V Remove paint from any type of surface only when there is evidence of deterioration, such as: · peeling, · aIligatoring, and · excessive build-up that conceals im- portant detailing. V Remove deteriorated paint only down to the next intact layer using the gentlest means possible, such as: · hand -sanding, · mild chemical strippers, and · hand-scraping or wire-brushing. V Ensure that all lead-based paint removal occurs according to current health and safety standards. The use of protective clothing, proper clean-up, and other meas- ures is necessary to ensure hazard-free re- moval. V Document historic paint colors when re- moving old paint so that such information is available for future potential restoration ef- forts. V Exercise caution when using a heat plate Hand scrapers, sandpaper, wire brushes, or mild chemical strippers will generally remove deterio- rated paint. or heat gun to remove paint. The im- proper use of these tools can damage building materials and increase the risk of fire. X Do not remove paint from any surface using abrasive stripping techniques such as: . sandblasting, . caustic solutions, and . propane or butane torches. X A void radically changing the type of fin- ish. X Avoid stripping paint where it is firmly adhered to any type of surface. Exercise caution when using heat plates or heat guns to remove paint. Painted finishes such as that shown here should not be removed unless the conditions in the guideline above are met. Masonry and Stucco '" Maintain and repaint historically painted masonry. Masonry buildings that histori- cally have been painted-perhaps because of the use of soft brick or incompatible later brick infill- should not be stripped. ...j Remove paint from masonry only when: . the paint is not historic, . removing the paint will not reveal visual problems, and . the process of removal will not dam- age the masonry. '" Use low-pressure water as a supplement to other acceptable paint removal tech- niques only on masonry buildings. X Generally, do not paint unpainted ma- sonry features or walls. Paint destroys the visual character of brick or stone work, such as texture and bonding pattern. Painted masonry requires significantly greater upkeep and may hide problems. Details, such as texture and mortar joint charac- ter, are lost when masonry is painted. 5th Draft, 9/13/07 Unpainted masonry such as that depicted here should remain unpainted. Wood and Wood Siding v Remove excess layers of deteriorating paint to facilitate window and door opera- tion and to restore original detailing. V Prime and paint all elements, including both sides of floor and siding boards. V Follow manufacturer's directions carefully when using chemical stripping products to avoid damage to wood surfaces or personal injury. X Do not remove paint to bare wood or apply clear finishes or stains to give a build- ing a "natural" look. X Do not remove paint from historic wood- work unless it is peeling. Most other condi- tions such as mildewing, staining, or exces- sive chalking only require a thorough sur- face cleaning before repainting. Wooden building components such as porticos and porches should be painted, not stained or treated with clear finishes. Unless it is peeling, paint should not be removed from historic woodwork such as that shown here. Metal V Use stronger methods of paint removal such as low-pressure grit-blasting on metal features only after methods such as hand- scraping and wire-brushing have proven ineffective. Such techniques should be used only on harder metals such as: · cast iron, · wrought iron, and · steel. V Remove rust build-up completely from galvanized metal or terne-coated steel by hand-scraping with a wire brush prior to repainting. X Do not paint metals that are meant to be exposed, such as copper and bronze. Color Schemes Although the H-2 District currently has no re- strictions regarding paint colors, property owners are encouraged to repaint with colors that are historically appropriate to the building style and district. The use of color, much of which results from painting various building features, is an important part of architectural style. ~ Choose a simple color scheme. Most houses require no more than four colors: . roof color, . wall color, . major accent color for trim areas such as porch, cornice, and window frames and sashes, and . minor accent color for the front door, small decorative details, and, occasionally, window sashes. ~ A building's color scheme should be in keeping with its architectural character and should not overwhelm neighboring build- ings. ~ Investigate appropriate color schemes by consulting historic paint catalogs and his- toric photographs of the building (for light/ dark relationships) or QY analyzing paint scrapings from the building itself. Historic paint catalogs, building paint scrapings, and historic photographs can help with decisions about historically appropriate color schemes. Toof wall 0 majoT frim . minoT fTim / accenf Color is directly related to a building's style. Color schemes for most buildings, regardless of style, usually require no more than four colors. 5th Draft, 9/13/07 DEFINITIONS Corner board: A board used as trim on the outside comer of a wood-frame structure and against which the ends of the siding are fitted. Cornice: Decorated trim work placed along the top of a wall. Fa~ade: The front or princi- pal exterior face of a build- ing. Fascia: A plain, wide hori- zontal band, supported by columns or posts. Lintel: A horizontal beam over an opening with carries the weight of the structure above. Signs ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Signs that are of a simple design do not detract from the overall residential character of the H-2 District. Businesses and professional offices need signs for identification. To help maintain the H-2 District's residential character, signs for these uses must be both low-key and com- patible with the architecture of the area. The type of sign used as well as its size, place- ment, and design are all important consid- erations. , ,- IMPORTANT CONSIDERATIONS... i Signs in residential neighborhoods are most ap- : propriate when their design reinforces the char- acter of the building they serve. Numerous oversized or obtrusive signs can eas- ily overwhelm the residential character of a neighborhood. GUIDELINES FOR COMPATIBLE DESIGNS · Recommended actions or treatments are indicated by .J. · Actions or treatments not recommended are indicated by X. Types of Signs .J Check local zoning restrictions regarding the number, size, location, and lighting of signs in residential and commercial areas. .J Use a sign only to identify a business or professional office by name, not to advertise its range of products or services. Signs should be understated to avoid detracting from the overall residential character of the district. .J Use a sign panel that is freestanding or attached to a building. Appropriate types include: · wall signs - attached to the exterior wall, · hanging signs - hung from a metal bracket or porch lintel, . low (3' high or less) freestanding signs, and . tall (4'_6' high) freestanding signs. 1 hanging sign at porch lintel 1 wall sign J hanging sign at porch column Shown are appropriate locations for signs on residential buildings. X Avoid using standard portable signs even for temporary use. Location .J Signs may be located either on the build- ing's fa<;ade or freestanding in front yards. Signs located on buildings generally pro- duce a less cluttered streetscape and should be the dominant sign type in the district. The preferred signage location in the H-2 Dis- trict is on a building facade, as illustrated here. ..j Locate wall signs on the wall adjacent to the entry door. Buildings with multiple commercial tenants should have a directory sign with all tenants listed. Each tenant can be identified by floor or suite number. ..j Attach hanging signs from the porch roof or lintel, parallel to the front of the build- ing, or hung from a bracket perpendicular to the face of the building or a porch col- umn. Hanging signs should not be located higher than the top of the porch. Hanging signs should have a clearance of at least 7'-6". ..j Freestanding signs in front yards are also appropriate for buildings which are set back a significant distance from the street. In most cases, a low, freestanding sign is the most appropriate type. Low, freestanding signs are effective when the building is recessed a significant distance from the street. ..j Attach signs to buildings inconspicuously with attractive mounting hardware and in a manner that will do the least permanent damage to building materials. X Do not obscure or damage significant building elements, such as windows, cor- nices, or decorative details, when locating signs. Design and Shape ..j Signs should be compatible with the char- acter of the building in their use of materials, size, and color, as well as location. ..j The scale of signage should be dictated by the building that it serves. For attached signage, keep the size of the sign and its con- tents in scale with the feature on which it is installed. ..j Keep the sign design simple in back- ground, colors, lettering, and mounting structure. Choose simple lettering types, sizes, and colors to increase sign legibility. DEFINITIONS , Comer board: A board used as trim on the outside . comer of a wood-frame structure and against which the ends of the siding are fitted. Cornice: Decorated trim work placed along the top of a waiL Fa~ade: The front or princi- pal exterior face of a build- ing. Fascia: A plain, wide hori- zontal band, supported by columns or posts. Lintel: A horizontal beam over an opening with carries the weight of the structure above. 5th Draft, 9/13/07 -v Hanging signs and low freestanding signs should be horizontal in layout. Signs hung over porch stairs or entrances should have a minimum clearance of 7'-6". The horizontal layout illustrated here is appro- priate for low freestanding signs. -v Freestanding signs are most attractive when designed as a single, central post with a decorative wrought-iron frame sup- porting a flat, painted sign panel. Other designs include a painted sign panel sup- ported by two flanking, painted wood posts, or a single wood post with a cantile- vered arm supporting a hanging sign. 1 roll sign with central pl1st 2 double-posted sign J honging sign Old Southwest ASS()ciatcs 2 rj\!l];t\Gl"'1lD~Rl!Alt 3 Above are appropriate forms for freestanding signs. -v Use plantings at the base of freestanding signs to integrate them into the streetscape. Freestanding signs combined with residential scale lighting and plants integrate well with the surroundings. X A void maldng a sign an odd configura- tion (e.g., resembling a roof). In exceptional cases when a building has distinctive deco- ration, such as porch spindle work, it may be appropriate to reference some of the de- tailing in the design of a sign. Generally, avoid signs that look like buildings, such as those shown on the left. In special cases, however, incorporating distinctive building de- tails, such as the spindle work on the sign on the right, may be appropriate. Materials -V Use appropriate but durable materials and details for signs, such as: · marine-grade exterior plywood, with banded or sealed edges, · iron or pressure-treated wood posts, · masonry (for low freestanding signs), and · all non-masonry elements primed and painted. . The metal used for the post and painted wood used for the sign illustrated here are appropriate materials. ..J Choose material sizes, such as for sign posts, that are typical of other building de- tails. Do not assume an item is the proper size for your application just because it is readily available. Color and Lettering ..J Relate the colors of the sign to those of the building. Sign colors need not match archi- tectural paint colors but they should be complementary. Wood posts should match the color of porch columns or corner boards. Wrought-iron elements should be . painted black or a similar dark color. ..J Choose simple lettering that is: . easy to read in terms of size and style, . appropriate to the character of the busi- ness, and . compatible with the character of the building. X Do not use more than three colors on any one sign, unless the design is in character with the building. The simplicity achieved by using ol!ly two colors and limited design and verbal content makes this sign easily understandable. Lighting ..J Use lighting for signs only if the business is active during evening or nighttime hours. ..J Keep lighting fixtures required for the nighttime illumination of signs residential in scale and character. General illumination from porch lights is often sufficienffor building signs. Landscape lighting may be used to illuminate freestanding signs; the light source of any spot or flood lights should be concealed. X Do not use internally lit signs. 5th Draft, 9/13/07 DEFINITIONS . Repaint: To replace deterio- rated mortar in the joints between bricks or masonry units. Riser: The board that forms the vertical face of a step. SpalIing: The flaking of masonry due to frost, chemi- cal reaction, or building movement. Tread: The board that forms the horizontal part of a step. Walks, Ramps, and Stairs ARCHITECTURAL DESIGN GUIDELINES FOR TBE H-2 DISTRICT This streetscape illustrates the concrete walk- ways, sidewalks, and steps that are common fea- tures of district landscapes. Walks and steps traditionally made a transi- tion between public and private space and between different site elevations. Many older homes in the H-2 District have steps and a private walk linking the porch or front door to the city sidewalk. Steps referred to in this section are only those contained within a private sidewalk within a yard. Stairs connecting directly to a house or I porch are treated in the guidelines for porches. Ramps historically existed on individual residences as needed for occupants. The : trend of regularly including permanent and . semi-permanent ramps and mechanical de- : vices as a regular feature on non-residential : buildings is relatively new, and serves the . important purpose of providing increased accessibility. Changes made to building entrances and exits should seek both to pro- vide universal accessibility and to retain historic and architectural character. " IMPORTANT CONSIDERATIONS... Walks and steps are often characteristic features of a building and its relationship to a site. Carefully integrating ramps and other devices into the existing design of a building can often improve its accessibility while retaining its ar- chitectural character. GUIDELINES FOR PRESERVATION AND' REHABILITATION . .~ · Recommended actions or treat- ments are indicated by V. · Actions or treatments not recom- mended and other warnings are in- dicated by X. Retaining Existing Features v Identify and keep all important features of existing walks, ramps, and stairs, such as: · materials, · shape, · railings, and · risers and treads. V Repair or replace rather than remove de- teriorated walks or steps. V Supplement rather than replace a build- ing's existing walks and steps when incor- porating ramps and other additions in an effort to provide universal accessibility. Walks V Additions to existing walks should match the original in: · materials, · texture and finish, · paving pattern, · mortar joints, and · color. ~..'.....'.".., ~ The illustration on the left shows an appropriate addition to an existing walk, because it used similar walkway materials. The one on the right is inappropriate, because of the different materi- als used. V If needed, new concrete should be stained or tinted to match the color of the existing . concrete. ..J Use materials that will provide an even, paved surface. Appropriate paving materi- als for the historic district to be considered: . brick, . finished concrete, and . decorative pavers and flagstone. deCO((1tive pavers . The above are appropriate paving materials for walks. ..J The location of a new walk should reflect foot traffic patterns. Typically a walk will connect the front door with a parking area or the sidewalk in front. secondary walk front walk public sidewalk Residential walks may include the public side- walk, a front walk, and a secondary walk. handicapped ramp f~ V t secondary walk front walk public sidewalk Business walks also include the public sidewalk, a primary walk, secondary walks to the parking lot, and ramps. ..J New walkways should be compatible with the architectural character of the house and its setting with respect to: . materials, . color, . scale, and . grade. ..J Restore uneven walks to level condition by: . adding fill material where settling has occurred, . resolving drainage problems that con- tribute to frost heaving, . shaving or removing minor tree roots that cause heaving, and . relocating or diverting the walk to avoid major tree roots. X Do not locate walks close to large trees with roots that may displace paving materi- als. Ramps ..J Check building code for requirements on ramp slopes, handrail or balustrade heights, landings, and the spacing of balusters. ..J Locate ramps at the rear or side of a build- ing where there is direct access to parking areas. DEFINITIONS Balusters: A series of short, vertical members that sup- port a handrail. Balustrade: An entire rail- ing system, including hand- rail, balusters, and bottom rail. 5th Draft, 9/13/07 This ramp shows appropriate placement along- side the house. ...j Locate ramps to avoid damaging or de- stroying important landscape elements, such as mature trees. ...j Make ramps and railings simple and in- conspicuous, using materials that are com- patible with the building but that do not duplicate its architectural design. X Do not install a ramp that will obscure or damage important features of a building. When possible, make ramps removable so that a building can be returned to its earlier appear- ance if the ramp is no longer needed. DEFINITIONS Repoint: To replace deterio- rated mortar in the joints between bricks or masonry units. Spalling: The flaking of masonry due to frost, chemi- cal reaction, or building movement. Stairs . ...j Make new or replacement stairs that re- i late to walkways and are compatible in width and materials. Stairs that relate to a porch should be compatible in their materi- als and paint colors and should have a width that relates to the dimension be- tween adjacent porch columns. New con- crete used in stairs should be stained or tinted to match nearby historic concrete. ...j Use materials that are in character with historic properties when installing new stairs. ...j Design secondary stairs to be as inconspicuous as possible and locate them at the rear or least visible side of a building. . These stairs are in appropriate relationship with their adjoining porch. Their wooden construction is also appropriate. ...j Use wood or metal railings on porch stairs. Handrails should repeat the form, size, and detailing of the porch railing, attach directly to the porch column and bottom stair tread,' and be painted the color of trim on the adja- cent building. V Use metal railings on stairs along walks not directly adjacent to a porch. ...j Replace wood risers and treads that are worn, sagging, broken, or rotted. V Repoint brick stairs with deteriorated mor- tar joints. See Masonry Features and Walls for more information on proper repointing-tech- niques. V Check concrete and stone steps for broken A spiral staircase, inconspicuously located, may conserve space and provide another exit. corners, cracks, and spalling. V Install riser boards on all wood stairs. '. X Do not install a stair that will obscure or damage important features of a building Porches with wood steps should have closed risers and wood handrails. Porches with masonry steps may have simple wrought-iron handrails. 5th Draft, 9/13/07 .. It Lighting, Utilities, and Trash Containers ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Outdoor lighting-whether freestanding or attached to a building-affects not only the safety and security of buildings within the H-2 District, but also their daytime and, nighttime appearances. Historically, build- ings in the district generally had little exte- rior lighting other than a porch ceiling fix- ture. While some houses still retain their exterior light fixtures, many more do not. Selecting a suitable replacement fixture from those that are both commercially available and affordable requires careful consideration. Since many fixtures are of colonial or contemporary design, only those that are somewhat restrained in appearance may be compatible with the architecture of the district. Numerous other utilities and public ser- vices are associated with residences and businesses in the H-2 District, including pipes, wires, and meters for gas, water, elec- I tric, telephone, and cable television service, heating and cooling equipment, fuel storage tanks, television antennae, and satellite dishes, trash containers, and recycling bins. I While such utilities are necessary for living i or conducting business, they sometimes : come at the expense of a building's appear- ! ance or structural integrity. IMPORTANT CONSIDERATIONS... DEFINITIONS Condensation: Water that is extracted from the air. Scale. The apparent size of a building or feature as it relates to the size of a person or other structures or fea- tures. Historic light fixtures are an important part of a building's architectural character. Light fixtures that evoke an earlier or later pe- riod can give a house a false historic appearance. Excessive light intensity and glare detract from the residential character of the H-2 District. The architectural character of a building can be destroyed by numerous or obtrusive placement of utilities or trash containers. Putting overhead wires underground may re- duce the likelihood of service interruptions, per- sonal injury, or utility-related tree pruning. ; , GUIDELINES FOR PRESERVATION AND COMPATIBLE DESIGN · Recommended actions or treatments are indicated by -.J . · Actions or treatments not recom- mended are indicated by X. Lighting -.J Keep historic light fixtures that are either original or a later, significant addition. Repair them appropriately without alter- ing their appearance. Historic lighting fixtures should be kept in good repair. These are also appropriate models for replacement fixtures. -.J Obtain replacement fixtures of a similar period, style, and size from a salvage sup- ply or antique shop if existing fixtures are too severely damaged or missing. -.J Choose a compatible light fixture from a commercial manufacturer if a suitable re- placement cannot be found. Unless a de- sign is specifically appropriate for your building, choose a light fixture that is sim- ple and unobtrusive. -.J Limit the exterior lighting of residential buildings to that necessary for conven- ience and safety. In most instances,tradi- tional porch lighting is adequate. ~' J- Low voltage lights installed at a garage help provide security. .v Use ground-based low-voltage lighting at paths and steps where illumination from porch lights is insufficient for safety and convenience. .v Choose exterior lighting fixtures that are in scale with and subordinate to the overall architectural character of the building. .v Keep site and landscape lighting low in scale and unobtrusive in design. .v Install security lighting at the perimeter of the house or garage only when necessary. .v Limit motioncsensitive and security light- ing to areas not visible from the street front- age. Use only low-voltage lights close to the house to avoid harsh shadows. X Do not install lighting fixtures that ob- scure or damage important features of a building. X Do not use exterior flood lights to illumi- nate buildings, building features, or vegeta- tion. X A void exterior lighting that gives the sur- roundings an unnatural color, such as yel- low bug lights or pink high intensity lights. ~"",.".".,,',"'."..' ::. .,. . ....;.:' ' . '. . ; .. ";0' , ',.," , . I'" , . .' . . . , ,. , Do not use taIllight standards, high-intensity security lights, or unshielded spotlights. Utilities and Trash Containers .v Determine the number, placement, and present use of all utilities. .v If overhead utility connections, su~h as electric, telephone, and cable television, must occur at the front of a building, make sure they: . are neatly organized, . are as small and few in number as possi- ble, and . do not hide, damage, or destroy the building's important characteristic fea- tures. .v Eliminate overhead utility lines when pos- sible by having them buried underground. .v Eliminate any utility lines and apparatus that are no longer in use and consolidate all other utilities, relocating them to an incon- spicuous location at the rear or side of a building. .v Locate new or replacement fuel storage tanks and other underground utilities where they: . will require little or no structural altera- tion or potential damage to the building 5th Draft, 9/13/07 65 served, · will not damage or destroy significant plant materials or landscape features, and · can be easily but inconspicuously ser- viced when necessary. " Use placement, walls, fences, or plant ma- terials that are in character with the style . and setting of the building to screen utilities and equipment, such as: · trash containers, · heating and cooling equipment, and · satellite dishes. . Relocating or screening 'utilities improves the I appearance of the fa~ade. low w,iJod fences ' lattice-work screens Low wood fences, lat- hedges orshrubs tice-work screens, and hedges or shrubs can also be used to screen utilities and equip- ment. .. .. " Paint meter cabinets that cannot be screened the same color as the building walls on which they are mounted. X Do not install window air-conditioning units at the front of a building. Instead, in- stall units in double-hung windows at the rear or side of the building and conduct any condensation away from the house with pip- ing painted to match the exterior wall color. X A void creating new openings in exterior walls to accommodate air conditioners or other heating and cooling equipment. If un- avoidable, locate such openings on incon- spicuous side or rear facades of the building without damaging or destroying important characteristic features. X Do not keep trash containers and recycling Mechanical units should be located at rear facades where they are not readily visible. bins in full view. Enclose or screen the areas where containers are routinely kept or place them in an inconspicuous location, such as at the rear or side of the building. Satellite Dishes Since satellite dishes must face south, place- ment of dishes depends on the orientation of the house: " Place dishes on the side of the house if the house faces south. " Place dishes on the back or side of the house if the house faces north. X Do not place satellite dishes in the front yard or in a prominent place in the front of the house. t-\ ;. Parking Areas ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Locating parking at the sides of buildings allows front yards to be retained. Screening such as this brick wall lessens its visual impact. The visual impact of parking in the H-2 Dis- trict can be significant. Traditionally, on- street parking spaces, driveways, and private garages provided adequate parking for adja- cent single-family residences. This decentral- ized pattern is still dominant within the dis- trict. Larger off-street parking areas that are required for churches, businesses, and mul- I tifamily residential uses, however, have a greater visual impact on residential neighborhoods. Careful planning and design , of such parking areas is essential to retain the I character of Roanoke's historic residential ; i areas. IMPORTANT CONSIDERATIONS... Parking in Roanoke's residential neighborhoods : traditionally has occupied only a small portion of a lot, or has occurred on the street. , Large areas of parking or inappropriate materials can destroy the residential character of a neighborhood. DEFINITIONS Cobblestone: Rocks, typi- cally 2 1/2" to 10" in diame- ter, used for rough paving. Flagstone: Flat, gray stone, typically used for terraces or . paving. Granite pavers: Blocks of granite cut and shaped, to be used as terrace or walk- way surfaces. GUIDELINES FOR COMPATIBLE DESIGN Recommended actions or treatments are indicated by..j . Actions or treatments not recom- mended are indicated by X. . Residential Parking ..j Limit parking for new residences to drive- ways that are located to the side and rear of the building and that may accommodate up to two cars in length. Limited off-street residential parking is encour- aged if it occurs at the side or rear of the lot. ..j Keep driveways as narrow in width as possible to reduce their visual impact. ..j Use two strips of concrete as the driveway instead of paving large areas. ..j Use plantings to improve the appearance of the edges of driveways and parking areas. ..j Use alleys for access to rear yard parking whenever possible. ..j Limit parking on comer lots. X Do not allow parking to overwhelm the relationship between a building and its land- scape setting. In general, limit parking areas to not more than two spaces. X Do not locate parking areas in front yards. Commercial Parking ..J Design unobtrusive new onsite parking that preserves the relationship between the building, site and the street. ..J Limit commercial parking areas to the rear yards of buildings. ..J Keep lighting for visibility in parking areas to a minimum, especially in residen- tial areas. V Explore opportunities to share parking between two or more businesses that have their maximum parking uses at different times of the day or week. Shared parking reduces the overall size of the parking area. ..J Keep mature trees. They contribute to historic character, provide visual interest~ reduce the visual impact of parking lots, and ease the effects of temperature and wind conditions. ..J Use plant materials to separate vehicular and pedestrian circulation patterns within a parking lot. ..J Use plant materials alone or in combina- tion with walls or fences to provide defini- tion and screening of parking, loading, and service areas, particularly at street frontages and property lines. Shown is appropriate screening for parking areas. ..J Reduce the scale of a parking lot by pro- viding smaller parking areas separated by plantings in defined planting beds. ~ Planting areas help reduce the impact of large parking areas while providing shade and visual interest. X Do not construct a single large expanse of parking. X Do not locate new parking areas where important landscape features, such as front lawns and trees, will be destroyed. X Do not demolish adjacent buildings for parking lots. Paving Materials V Use paving materials that are in character with properties in the historic district, such as: · pea gravel over a tar base, · asphalt, · brick, · broom-finished concrete, · flagstone, and · granite pavers. Note: City Code does not allow gravel driveways from main streets. Gravel drive- ways must originate in alleys. X Do not use paving materials, such as cob- ble-stone or large crushed gravel, that are out of character with the historic district. · '1 .. [ 5th Draft, 9/] 3/07 . "* .~ New Construction ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Vacant lots create opportunities for new con- struction within the H-2 District. New construction is appropriate on existing vacant parcels within the H-2 District and on parcels that become vacant in the future be- cause of extreme deterioration or catastrophic disasters that destroy or severely damage buildings. Appropriate new construction increases neighborhood vitality, property values, safety, and livability of the district. I The size, proportion, and location of new build- I DEFINITIONS, ings in relation to existing buildings is impor- Gabled roof: A double- ! . . .. i 1 . ' f : tant m mamtammg the appearance of the H-2 is opmg roo .: I Hipped roof: A type of roof i District. wi~ sloped ends instead of New buildings that reflect the traditional site . vertical ends. I . d h' I h t" ,f h : M' . Th" f f . p annmg an arc Itectura c arac ens tICS oJ t e : assmg: e ormo a ; : structure, its width, depth, neighborhood without copying the architecture : and height, as if it were a : provide a link between the past and present. PS01id ob!ect or box. Continuing the use of traditional architectural roporbon: The width-td- . . .. height relationship of open- Jeatures such as porches IS Important m mam- ings, such as windo~s and ,taining a sense of neighborhood identity and vi- doors, or the combined area. tality. of openings to the area of the wall. Setback: The distance be- tween a structure and a property line, street, side- walk, or other line of refer- . GUIDELINES FOR COMPATIBLE DES1GN ence. Streetscape: The overall appearance of buildings, signs, lights, p1antings, and other elements along a street. Recommended actions or treatments are indicated by..J . Actions or treatments not recommended are indicated by X. . Siting and Relationship to Street ..J Orient the front of a new building towards the most important street bordering the property. Buildings on corner lots should be sited so that the front faces the larger or more prominent street. ..J Conform to the predominant front and side setback patterns of existing buildings on the same street. X Do not site a building significantly farther away or closer to the street than other existing buildings. Illustrated here is incompatible new construction sited beyond typical front and side setbacks. X Do not locate primary entrances at the rear of a building unless provisions are made for the appearance of a front entry on the street side of the building. Massing and Roof Forms ..J Comply with the predominant height of adjacent neighborhood buildings. Most resi- dential buildings in the historic district are two and a half stories in height, although there is some variation. New construction should not differ in height by more than twenty percent from the typical buildings on the street. Most of the residential buildings within the H-2 District are two or more stories. New construc- tion should comply with the predominant height of neighboring buildings. The shaded building above, due to its failure to conform to this pattern, is incompatible new construction New construction should include a porch if porches are a predominant feature of existing buildings. Illustrated on the left are typical exist- ing residences. The building on the right is an example of a compatible new residence. -v Respect the character of the streetscape along which the new building will be lo- cated and comply with the predominant width and proportion of existing buildings. Do not allow the proportions of a new building to differ greatly from the predominant proportion of other buildings along the street. The shaded building is inappropriate due to its failure to use proportions similar to those of its historic neighbors. New construction should conform to the common forms of other buildings on the street. -v Follow the predominant roof forms of ex- isting buildings in the immediate vicinity for new construction. Common roof forms include gabled, hipped, and intersecting. ~ f. 4! 1/1' Jj i', Roofforms of typicol existing pI; ~ /' 'bUifdin.5J . sore predominantfj III I hlpptJ[. . . . (~~7 / ~~~I , ~(I / . ~~I / '~.'.. .)/. I. ....~ I . Incoinplltible new construction ~ . ( , introducesolong,low-pitched . .~ / , goblettroof..: . . ~~",,/ ~ Roof forms of new buildings should follow the predominant roof forms of existing buildings. Style and Building Type -V Adopt a compatible style for new ~on- struction that upholds the traditional char- acter of older residential buildings in the historic district, yet avoids exact imitation of existing buildings. ..J Make new non-residential buildings com- patible by making the height, exterior mate- rials, setback, roof form, and widths along street frontages similar to those of historic buildings. Use prominent entries, commer- cial-style windows and doors that have proportions similar to those used on his- toric buildings, and plantings that are tradi- tional to the area. These features identify a non-residential use. X Do not make new office buildings look like residential buildings, but make them compatible in design with neighboring resi- dential buildings. They should be easily recognizable as office or institutional build- ings. New non-residential buildings should respect the existing residential setting while displaying their professional or institutional nature. X Do not design and construct "reproduction" styles that confuse the iden- tities of new and historic buildings in the neighborhood. 5th Draft, 9/13/07 Windows and Doors V Consider the size, proportion, spacing, and rhythm of existing window and door openings of neighboring buildings. New construction should reflect characteristic window and door patterns. V Respect the relationship of window-to- wall area of existing buildings. Most resi- dential buildings in the historic district have a higher proportion of solid wall sur- face than windows. These illustrations exhibit typical window rela- tionships. ~ea I~ El I'..~.'I." ~: ' if{ The window relationships in this illustration exhibit inappropriate size, proportion, and rhythm. X Do not incorporate large expanses of ei- ther glass or solid wall to promote a "contemporary" or "modern" appearance. Materials, Color, and Details V Choose materials appropriate to the resi- dential character of the historic district, such as: . brick, . stucco, . stone, and . wood. Also compatible with the historic district is cementitious siding. The smooth side of this product is more appropriate and rec- ommended rather than the grained surface. V Use the predominant materials found in the neighborhood, such as brick or painted clapboard, for new construction to promote a sense of continuity. V New construction should conform with the guidelines for siding. V Make sure the colors of the materials se- lected are compatible with those of neighboring houses, particularly when choosing brick or stone that has an inherent color. V Incorporate an appropriate amount of detail and decoration in new construction to promote compatibility with existing buildings and avoid blandness. Refer to de- sign motifs of neighboring houses but avoid duplicating features unique to a particular house. This illustration has an inappropriate lack of detail. This illustration has an appropriate inclusion of detail. The same approach to detailing used in existing traditional residences should be used, where appropriate, for new construction 10/ Keep signs and lighting to a minimum for new commercial buildings in the dis- trict. X Do not use materials that are not compati- ble with the historic district, such as: · vinyl and metal sidings, · vertical wood siding, and · unfinished concrete block. Porches 10/ Incorporate porches as part of the design of new buildings where they are a feature of existing adjacent buildings and charac- teristic of the street. rn rn The two-story buildings shown are typical exist- ing residences in their inclusion of porches. The one-story building is incompatible new con- struction; new construction should include a front porch if porches are a predominant feature of existing neighboring buildings. Landscape Treatments 10/ Retain significant landscape features on the property. Consider the following when planning new construction: · retaining walls, I, · gardens, and · mature trees or shrubs. 10/ Improve the appearance of driveways and parking areas with plant materials at their edges. See Parking Areas for more in- formation. 10/ Consider the mature size and height of plant materials prior to planting. 10/ Divert water from the building founda- tion by properly grading the soil to slope away from the building. X Do not use foundation plantings that will produce a crowded appearance or increase the likelihood of building deterioration as they grow to mature size. X A void planting trees or large shrubs close to the foundation of the building where they may cause structural damage as they grow. "" -J- ;. ,I I 5th Draft, 9/13/07 e '. ;J torefronts ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTl~ICT This neighborhood commercial building has sev- eral traditional storefront features, such as tran- som windows and a recessed central entrance. The two second story balconies are unique to the H-2 district today. The street-level storefront is the most notice- able portion of a commercial building's fa- <<;ade. Its purpose is to: . allow goods to be displayed to the pub- lic, . provide daylight to the shop interior, and . offer a welcoming entry for shoppers. These functions rely on large glass display windows, glass transoms, and doors to make the storefront transparent. Distinctive entry paving, bulkheads of contrasting ma- terials, decorative storefront cornices, awn- ings, and other features often add architec- tural interest to a storefront. IMPORTANT CONSIDERATIONS... Transparency is essential to the character of a commercial storefront. The traditional commercial storefront is the ap- propriate ground-floor expression for the vast majorityof downtown Roanoke's commercial buildings. A successful storefront reflects the architectural character of the commercial building to which it belongs, as well as the individual character of the business it serves. . Recommended actions or treatments are indicated by-v. . Actions or treatments not recom- mended are indicated by X. Retaining Important Features ~ Identify and retain important features and materials,' such as: . stone, Carrara glass, or paneled wood bulkheads, . distinctive display windows and/or freestanding display cases, . transom windows, especially those with prism or leaded glass, . window transparency, . decorative storefront cornices, . columns or pilasters (flat columns at- tached to a wall), . recessed and/or upper-floor entries, . decorative or distinctive entry paving, . distinctive doors and/or hardware, and decorative medallions, moldings, or other details. A wide variety of distinctive storefront features can be found in Roanoke's commercial district. DEFINITIONS Bulkhead: The base of a storefront window or side- light adjacent to a door. Carrara glass: An exterior building material used pri- marily on Art Deco facades. Cornice: Decorated trim work placed along the top of a wall. Transom: A window lo- cated above a door opening. 5th Draft, 9/13/07 ,j Retain previous changes or alterations to a storefront that are sensitive to the design of the building' s fa~ade, have architectural merit, and are in good condition. I Preserve original transom materials and design. I I : Rehabilitation and Other Alterations ,j Rehabilitate a storefront that has been damaged or unsympathetically altered by: · reconstructing its historic appearance using historic photographs or other physical evidence and · designing and constructing a new storefront compatible in character to adjacent storefronts using traditional materials and proportions. ,<;. ~ "" When a storefront is missing or damaged or has been unsympathetically altered, it is appropriate either to reconstruct its historic appearance, as shown above, or to design a compatible new store- front, as shown on the following page. ~ X A void unsympathetic alterations to a storefront, such as: · recessing it more than one foot from\ the masonry piers, · giving it a false "historical" appear- ance, and · using a design theme not in keeping with the building's or district's charac- ter. ~ ~~ . UYW JJ~~ New "Colonial" storefronts are inappropriate for the historic district. They create a false historic appearance. ~ Commercial buildings should not be al- tered to look like another type of architec- ture or provide a theme for an individual business. Appropriate Storefront Rehabilitation Materials Walls: brick or stone, not wood shingles or shakes; wood, metal, or vinyl siding; ply- wood paneling; permastone; dryvit; or com- mon concrete block Bulkheads: painted paneled wood, marble panels, Carrara glass panels, not wood shin- gles or shakes; wood, metal, or vinyl siding; plywood paneling; permastone; dryvit; or common concrete block Display windows: clear glass, not reflective or tinted glass Transoms: clear glass, frosted glass, prism or stained glass, not reflective or tinted glass or any opaque material Storefront doors: full-light glass in wood frames, painted steel frames, or anodized aluminum frames or frameless tempered glass, not solid wood or wood with small windows Entry paving: terrazzo, quarry or other exte- rior ceramic tile, marble, concrete, not as- phalt The design of a traditional storefront relies on large areas of glass. 5th Draft, 9/13/07 ~ Keep storefronts transparent, using a single large sheet of glass for display win- dows rather than several small panes. Panes should not be covered on the build- ing interior or exterior. ~ Reconstruct display windows that may have been reduced in size. Avoid smaller or multi-paned display windows that may give a storefront a residential character or false historical impression. By modifying lowered or dropped ceilings, origi- nal storefront transoms can be restored. Black interior panels may help recreate a tran- som's traditional appearance. . ,~ .,. ~ Incorporate recessed entries and/or upper floor entries, whenever possible, into the design or new storefronts. ~ Reestablish transom windows by raising or angling the portion of the ceiling adjacent to the storefront. If changing the ceiling profile is not possible, place a black panel immediately behind the interior face of the transom to make it look transparent from the outside. ~ Replace inappropriate bulkheads such as those that are: · higher than two feet above the sidewalk or are part of a later storefront design that is significant. /'l /.// e." "{ . r .L' These historic single-light wooden doors above are an appropriate model for storefront doors. ~ Use or retain storefront doors that have large areas of glass or are set into a painted wood, stainless steel, or anodized alumi- num frame. Avoid doors with multiple panes or raised panels that look residential or give a false historical impression. ~ Retain or use paving of a different color, texture, material, or pattern to make r~- cessed entries distinct from the adjacent sidewalk. ~ Use display windows effectively to repre- sent the commercial use of the ground floor. ~ c\. ~}; ::, Even if the business does not require mer- chandise displays, find attractive and inter- esting ways to show the public the kind of services offered. First floor space should not be residential. Awnings can shade storefront entrances and in- terior areas. [" ] Shown is appropriate signage within a display window. " Stapilize deteriorating conditions when a damaged or missing feature cannot be re- paired or replaced immediately. " Explore the use of salvaged materials or similar substitute materials with the same overall appearance as the original when replacement materials cannot be readily ob- tained. " Conceal equipment or other unattractive interior features by locating them beneath the display windows behind the solid bulk- head :V Consider adding an awning to control sunlight instead of using reflective glass, applied films, interior shutters, or blinds. Removing Inappropriate Treatments " Remove plywood paneling or other exte- rior siding that: . conceals the masonry piers or other storefront features, . reduces the size and proportion of the display windows, or . gives the ground floor an appearance dramatically different from that of the upper fa~ade. ..J Remove damaged Carrara glass paneling if it: . cannot be repaired or . has several missing panels that cannot be replaced with matching panels. Such materials should be removed carefully and made available for repairing other dam- aged or missing features if they march mate- rials used elsewhere in the district. ..J Remove oversized signs that obscure char- acteristic parts of a storefront. "Repair or replace damaged or missing fea- tures that have been revealed by the removal of inappropriate storefront treatments. Removing inappropriate storefront treatments can have a dramatic effect on a building's ap- pearance. 5th Draft, 9/13/07 Relocation & Demolition ARCHITECTURAL DESIGN GUIDELINES FOR THE H-2 DISTRICT Moving a historic building to another loca- tion is seldom the most desirable form of preservation. Many of a building's historic associations come from its physical setting and its relationship to other nearby build- ings. Relocation severs these relationships and preserves only the form of a building. More drastic yet, demolition represents the irreversible loss of a structure. Relocation and demolition both have impor- tant implications for adjacent buildings and landscape areas. Consequently, relocation- or finally, demolition and salvage-should be considered only as a last resort when pre- serving and rehabilitating a building in its original location and setting are not possible. < ~" ~~- '" &1'MPORTANT CONSIDERATIONS... ..: Preservation of a building in its existing location is preferable to its relocation. When relocation is unavoidable, the building, as well as adjacent buildings, must be stabilized to protect important architectural and structural features. Demolition of a building should only be consid- ered if alternatives for rehabilitation are not feasi- ble and the loss of a building will not adversely affect the integrity of the district. The impact of demolition can be lessened by docu- menting a building's appearance and salvaging historic materials. @UIDELlNES FOR PRESERVATION AND REHABILITATION · Recommended actions or treatments are indicated by"; . · Actions or treatments not recommended are indicated by X. General ..; Make every effort to preserve rather than demolish historic buildings, walls and fences. Thoroughly evaluate all rehabilita- tion and use alternatives, including mov- ing. ..; Submit a copy of all documentation to the ARB for archival purposes. Documentation must be submitted before a Certificate of Appropriateness will be issued to allow demolition. ..; Undertake thorough documentation of a building prior to its relocation or demoli- tion, including: · professional photographic documenta- tion of its present appearance, · dimensions of the overall building and its major features, and · relationship of the building to its site, /<.~ (~~-~~. r <!) Thorough photographic and written documenta- tion of a building's size, condition, and appear- ance is necessary before undertaking relocation, salvage operations, or demolition. adjacent buildings, and streetscape. ..; Restore the vacant site of a relocated or demolished building to a condition and appearance appropriate to the historic dis- trict if the site will not be redeveloped im- mediately. Relocation ..; Hire a licensed professional building moving contractor experienced in moving historic structures to undertake the reloca- tion of a historic building. ..; Select a setting for a relocated building that is compatible with its character, even if the new site is not included in a historic district. ..; Comply with relevant guidelines govern- DEFINITIONS Racking: A sideways shift- ing of structural members, causing structural damage. Rehabilitation: Making possible a compatible new use for a building through repair, alterations, or addi- tions while preserving por- tions or features that are important to the building's historic or architectural character. 5th Draft, 9/13/07 ing the siting and design of infill construc- tion when relocating a historic building to another site within the district. ...; Plan the relocation route carefully to: · avoid narrow, winding, or steeply in- clined roads, · comply with height, weight, or size limitations, and · identify overhead utilities that might ~D Q~ b~[]CJD The relocation route should be planned to avoid curves, overhead utilities, and weight limita- tions. pose clearance problems. " Move buildings intact whenever possible. If the structural condition of the building or conditions of the relocation route preclude moving a building as a single unit, then partial disassembly into the largest worka- ble components is preferable to total disas- sembly. " Protect buildings or building components from damage during the actual move. This : may involve, for example, the boarding up , of doors and windows or the provision of , additional bracing to prevent racking. , " Contact the Roanoke Regional Preserva- tion Office (RRPO) of the Virginia Depart- ment of Historic Resources for assistance when considering the relocation of a build- ing that is listed in the Virginia Landmarks Register and/or National Register to deter- GUIDELINES FOR DEMOLITION mine how to ensure that the building re- mains listed during and after its move. ...; The ARB must consider the following items when reviewing a request for demoli- tion: · that the purpose and necessity of the demolition are in accordance with the district, · that loss of the structure will not be ad- verse to the district or the public interest by virtue of its uniqueness or its signifi- cance, · that demolition will not have an adverse effect on the character and surrounding environment of the district, and · where a development plan for a new use of the site is proposed and submitted, the board shall review the proposed de- velopment conforming to the regula- tions of the district. " Save important features of a historic building slated for demolition when efforts to relocate it fail. Important items to save may include: · windows, doors, and trim, · mantels and stairways, · columns, baseboards, and cornices, · paneling and decorative wall or ceiling finishes, · other decorative interior and exterior wood and metalwork, such as metal ceilings, · hardware and light fixtures, · flooring, · heavy timbers, and · bricks, stone, and other masonry ele- ments. ...; Use salvaged elements for repair, mainte- nance, and rehabilitation projects involving Undertaking salvage operations prior to demoli- tion can save importal1;t decorative features and building materials that may be useful in other rehabilitation projects. . h, J ie' i Introduction to theH-l District ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT The City of Roanoke created the H-1 Historic District to: . identify properties (buildings, land- marks, structl1,res and areas) of architec- tural, cultural, and historic signifi2ance within the city that are on or eligible for inClusion on the Virginia Landmarks Register or the National Register of His- tori!2 Places, · encourage the preservation, enhance- ment, and maintenance <?f such Rroper- ties, and . develop and maintain appropriate set- tings 'and environments for such proper- ties. ' The H-1 District in downtown Roanoke in- cludes properties contained in two of the city's National Register Districts-the Roa- noke City Market Historic District and the Roanoke Warehouse Historic District-and a number of individually listed buildings. The City Market district is bounded by Norfolk A venue, Williamson Road, South Jefferson Street, and Church Avenue, with Market Street and Campbell Avenue as its main thoroughfares..The district contains more than sixty buildings. The H-1 District also includes three of five warehouses contained in the Roanoke Ware- house Historic District, also known as "Warehouse Row," located adjacent to the Norfolk and Western Railway lines and fronting on Norfolk Avenue. HISTORY OF THE H-] DISTRICT The City Market District The core of the H-1 District is formed by the larger of the two downtown historic districts, the City Market district, a six-block area laid out in a grid plan. The focal point of the dis- trict is the 1922 Georgian Revival City Mar- ket Building, which is three~and-a- half sto- ries and is set in the middle of the central Market Square. Area farmers have gathered to sell produce in this location since 1874; the existing market building replaced the' city's first market building, which was con- structed on the same site in 1886. Expan- sion of the market area accompanied the rapid growth of Roanoke at the end of the nineteenth century and in the early years of the twentieth century. Marketing produce in front of the building gave rise to the'de- velopment of the square. Grocery stores and other businesses grew up around the mar- ket, giving the area much of its present com- mercial character. When the first City Market building was erected, the Italianate, Second Empire, and Richardsonian ROll\anesque styles were the fashion of America's commercial architec- ture. The Roanoke City Market Historic Dis- trict preserves a number of buildings influ- enced by these late-nineteenth-century re- vival styles. Although most buildings in the district are eclectic in their combination of stylistic detailing, many convey a strong' impression of a specific style. The district also contains a number of significant exam- ples of twentieth-century styles, with Beaux Arts Classicism and Art Deco styles well represented. In addition to the City Market' Building, other notable buildings in the district include the classically inspired building at 108-114 Campbell Avenue and the Georgian Revival style red-brick Fire Station Number 1, with its richly detailed bell tower. Although much of the city's downtown commercial development now lies west and south of the City Market, the area has become the focus of the city's cultural life with the rehabilitation of the 1914 McGuire 4th Draft, 8/9/07 The City Market is a center of activity for the H- I District and a popular visitor destination. Building as Center in the Square. This cul- hual ar~s center, completed in 1983, in- cludes the Art Museum of Western Vir- ginia, the Arts Council of the Blue Ridge, the Roanoke Valley History Museum, the Sci- ence Museum of Western Virginia, and Mill Mountain Theatre. The market traditions of the district have been maintained by renovations to the City Market Building and the outdoor market stalls along the western side of Market Street. The combination of farmers' pro- duce, specialty shops, restaurants, and cul- tural attractions make the City Market His- toric District a center of activity within the city and a popular visitor destination. The Warehouse District The other major component of the H-1 Dis- trict is a series of three warehouses which comprise the eastern portion of the Roa- noke Warehouse Historic District. Closely ; identified with Roanoke's emergence at the turn-of-the-century as the wholesale capital of Southwest Virginia, the warehouses- 'built for wholesale food storage- exemplify early industrial warehouse de- sign. With their adjacent railroad access, these rate surviving warehouses evoke Roanoke's period of development as a sig- nificant railroad center. Built between 1892 and 1902, ,the character- istic features of the three brick buildings include rows of segmental arched, deep-set .., windows, iron door and window moldings; and post-and-beam timber supports on the interior. The buildings exhibit the fine cor- belled brickwork that is characteristic of Roanoke's historic commercial architecture. A stepped, gabled roof with brick corbelling, reminiscent of buildings in the Dutch ver- Downtown Roanoke centers on the city market. nacular tradition, is a notable architectural feature of two of the warehouses. '. l Working with the ARB ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT THE ARCHITECTURAL REVIEW BOARD The Architectural Review Board (ARB) is a seven-member citizen board appointed by City Council for four year terms. A member may serve three consecutive terms. All members must have an interest in, compe- tence in, or knowledge of historic preserva- tion. The ARB carries out its responsibilities through the process known as design re- view. ARCHITECTURAL DESIGN REVIEW The Purpose of Design Review City Council established the ARB with the stated purpose of protecting designated historic properties against destruction or encroachment of architecturally incompati- ble buildings and structures, including signs. Through the ARB, the City of Roa- noke preserves buildings with historic char- acter and encourages new design that is compatible with the old. The goals of de- sign review by the ARB are: . to ensure that work on historic build- ings preserves architectural features and historic character, . to pursue alternatives to demolition' of important buildings, and . to ensure that new construction is com- patible with existing nearby and adja- cent buildings. The H-1 District design review guidelines are based upon the principles outlined in the Secretary's Standards, but address is- sues specific to Roanoke. The Secretary of the Interior's Standards The most widely used standards and guide- lines in the United States for the rehabilita~ tion of buildings and new construction in historic districts are The Secretary of the Interior's Standards for Rehabilitation and Illustrated Guidelines for Rehabilitating Historic Buildings. First developed in 1979 and periodically updated, the Secretary's Standards include extensive information concerning . maintenance, . repair, . selection and installation of replace- ment elements and materials, . alterations and additions for historic buildings, and . new construction in historic districts. Rehabilitation according to the Secretary's Standards of an income-producing building carries the potential for tax credits. The City does not administer these credits, but encourages property owners to contact the National Park Service and the Virginia De- partment of Historic Resources for more information. Work Requiring Review Three types of construction activities usu- ally occur: preservation, rehabilitation, and new construction. Preservation of a building means retaining the existing form, appearance, and materi- als of a building through stabilization, re- pair, and maintenance. Rehabilitation of a building acknowledges the need to accommodate change to re- main useful. Rehabilitation also preserves those features of historic or architectural value. New construction affects the overall setting and environment of the historic district. Growth and change are a vital part of com- munity development. Design review en- sures that new buildings are compatible . DEFINITIONS Preservation: Measures taken to retain the existing form, features, and materials of a historic property. Restoration: Returning the fo'rm, features, and character of a historic property to their appearance during an earlier period of time. 4th Draft, 8/9/07 ~ with existing buildings. In the H-l Historic District, changes to be reviewed include: . all exterior changes to existing build- ings, painting a building a different color, new buildings/structurJs, including signs; awnings, light fixtures, and parking lots, additions to buildings, and demolition/moving of buildings or structures. . . . . The H-l District design standards supple- ment the requirements of the underlying zoning district. These additional standards emphasize retaining and restoring the ar- chitectural features of important buildings. Certificate of Appropriateness Before undertaking any of the reviewable changes listed above, property owners must first be issued a Certificate of Appro- priateness (COA) by the ARB. If a building permit is required, the COA issued in ad- vance of obtaining the permit. The ARB evaluates each application on the basis of the effect the proposed action will have on the actual building, on adjacent properties, and on the entire district. In evaluating an application, the Board uses the design guidelines discussed in this publication. Certificate of Appropriateness Administrative Approval (Staff-Issued) The review and approval of minor con- struction in the district has been expedited to assist property owners and contractors. , Requests to the ARB for certain construction can be reviewed and approved in five to ten days instead of waiting for the Board's regular monthly meeting. Eligible requests for a staff-issued certificate of appropriate- ness include: . awnings when only a different color or pattern is proposed for an existing awning, . temporary banners, . signs when only colors and information on the existing sign are changed, . sidewalk sandwich boards, . removal of non-contributing signs, . replacement of roofs not visible from the public street; . cleaning of historic buildings by ap- proved preservation methods consistent with the Secretary of the Interior Stan- dards. . play equipment in public parks, and . Furniture, amenities, signs, fences, and structures, but not buildings, which pro- mote or protect the general public health, safety and welfare, and which are installed by, or for, the City of Roa- noke on public property or in the public right-of-way. Completed applications must include a drawing of the construction to be under- taken (design, dimensions, materials, and placement) and photographs of the prop- erty. Once submitted to the Roanoke Plan- ning Division, the application will be re- viewed using design'guidelines in the city code and any adopted by the ARB. The ap- plicant will be notified in writing of any de- cisions. ARB Approval All work in the H-l District that is not in- kind repair or replacement, and not in- cluded on the list of items eligible for ad- ministrative approval, must apply for a Cer- tificate of Appropriateness through the ARB. Property owners must complete the H-2 Application for Certificate of Appropri- ateness (same as for administrative approv- als). Completed applications must include a drawing of the construction to be under- taken and photographs of the property, and address intended design, dimensions, ma- terials, and placement. Building F arms and Styles ARCHITECTURAL DESIGN GUIDELINES FOR THE H-1 DISTRICT TWO-PART COMMERCIAL BLOCK The two-part commercial block is the pre- dominant commercial building type in the City Market Historic District. Developed during the first half of the 19th century, this building type is still the major building type in most downtown commercial areas of small- and medium-sized cities. This building's construction uses the two-part commercial block form. Characteristics features include: . two to four stories in height, . abuts sidewalk and adjacent buildings to fill lot, . building front is dominant, . horizontal division between first and second stories creating two zones, . public ground floor, · private upper floors (offices, hotel rooms, residences), and . conspicuous parapet and cornice. ONE PART COl'vIMERCIAL BLOCK The one part commercial building type is similar to the ground floor of the two-part commercial block. With the growth and in- creased development of urban centers, many one-part commercial buildings were demol- ished to make way for larger buildings. Consequently, surviving examples of this type are increasingly rare. This one-part commercial building has an origi- nal Art Moderne storefront. Characteristic features include: . one story in height, · abuts sidewalk and adjacent buildings to fill lot, . dominant fa<;ade, and · fa<;ade consists of storefront with para- pet or cornice. COMMERCIAL STYLES Various architectural styles are represented in the one-part and two-part commercial blocks of the historic district. Most build- ings can be classified as Romanesque Re- vival with Italianate or Neoclassical influ- ences. Round-headed windows, hood moldings, quoins, and heavily decorated cornices are features common to the Italian- ate style. Strong cornice lines, pilasters, straight lintels, dentils and egg-and-dart detailing are features of the Neoclassical style. <Ii 0". , ,i': ~t~fe~~\~B~~in~~~i2R~rr-..."'\1 ties' th~weight of the struc- .1 ture above: I I Parapet.. The portion of ail :~:::.o~~~,"~"dSl iPilas.ter. A partial c61umri j i or post engaged with,a wall. I Pitch. The slope of a roof, i usually expressed aS,a ratio. i of rise (height) to run , (width), such as 6:12~ Quoin. A hard stone or brick used. to reinforce or decorate the corners of a building. Setback. The distance be- tween a structure and a property line, street, side- walk, or other line of refer- ence. Storefront. The ground- floor portion of a commer- cial building that contains the entrance and large dis- play windows. 4th Draft, 8/9/07 J These two-part commercial blocks are consistent in design, with regular windows and sheet- metal cornices at the roofline. The Georgian Revival style of the City Market Building is characterized by : symmetrical composition classical detailing, strong cornice line, steady rhythm of windows; horizontal emphasis, and prominent central bay where entrance is located. The Georgian Revival style City Market Build- ing. . The Art Deco style is also represented in the district. Metal panels, Carrara glass, and glazed ceramic tiles are commonly-used materials of the style, and decoration tends to be simple geometric designs. A strong vertical emphasis and geometric ele- ments are characteristic of Art Deco buildings. Two of the five warehouses in the historic district are reminiscent of Dutch architec- ture. Characteristic architectural features include: . steeply pitched roofs, . stepped parapet walls, and . brick corbelling. FREESTANDING BUILDINGS Civic and institutional buildings are often designed to be freestanding, with surround- ing open space. Their architectural form and setting usually emphasize their community importance. Characteristic features include: . two or more stories in height, . surrounded by open space or generous setbacks, . occasionally occupies an entire block, . three-dimensional form; all facades im- portant, and . elaborate detail, superior workmanship, and construction materials. ) Warehouses and other industrial buildings often have a utilitarian appearance. Exam- ples within the H -1 District date from the period 1889-1902. Characteristic features include: . usually two or more stories in height, · may be freestanding or abut other simi- lar buildings, . uniform treatment of ground floor and. upper stories, and . less elaborate detailing. Certificate of Appropriatenes!!i Applications for Certificates of Appropriate- ness are submitted to the Roanoke Planning Division; the staff reviews each application for completeness prior to referring it to the ARB. Only applications that are complete and submitted before the deadllne can be considered. Incomplete applications and late applications are referred to the next regu- larly scheduled meeting. The complexity of a project determines whether an owner prepares the application or hires a professional to prepare and/or present the application. Complex projects involving new construction or major addi- tions generally need professional assistance (property owners must sill sign the applica- tion). Once a complete application is sub- mitted to the Planning Division, it will be placed on the ARB's agenda for the next public meeting. Board Meetings The ARB meets on the second Thursday of each month. The filing deadline to be placed on the Board's agenda is three weeks prior to the meeting date. Applications and submis- sion dates may be obtained from the Roa- noke Planning Division. Applications for COA are submitted to the Roanoke Planning Division; the staff reviews each application for completeness prior to referring them to the ARB. (Only applications that are complete and submitted on time can be considered. Incomplete applications and late applications are referred to the next regu- larly scheduled meeting.) Members visit each site prior to the meeting. Applicants should plan to attend the ARB meeting, as this provides an opportunity for the applicant and/or authorizeg agent (typically an architect or contractor but al- ways someone authorized to make binding decisions that may affect the cost or sched- ule of the project) to explain the project in greater detail, present drawings, and answer questions from the ARB. ARB meetings are open to the public and news media. The public is welcome to speak in support of or in opposition to the applications. Representatives of neighbor- hood and other groups frequently attend ARB meetings and sometimes comment on specific applications. Applications must receive an affirmative vote from a majority of the Board members present at the meeting in order to be granted a Certificate of Appropriateness. If the ap- plication is denied, the applicant may ap- peal the ARB's decision to City Council. If the application is approved, the ARB is- sues the applicant a Certificate of Appropri- ateness in the mail. The certificate is needed to obtain a building permit. For work not requiring a building permit, the approved certificate must be posted on site before any work can commence. " c \ 4th Draft, 8/9/07 oJ <i Building Facades ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT A commercial building's fa<;:a~e-its front or 9. Upper floor entry: direct access from principle exterior wall-contains most of the sidewalk to upper floor spaces features that contribute architectural charac- UPPER FA<;ADE: upper floor space ter: The fa<;:ade generally consists of two 10. Masonry wall: building enclosure; gives main parts: appearance of solidity · the storefront at ground level and 11. Brick detailing: adds visual interest to · the upper stories masonry wall 12. Upper floor windows: light and ventila- tion for upper floor uses 13. Lintel: structural support over a ma- sonry opening; may have decorative treat- ment 14. Parapet: hides sloping roof; provides skyline identity 15. Cornice: decorative treatment of parapet for building identity PARTS OF A COMMERCIAL FA('ADE LOWER FA<;ADE: ground floor commercial space STOREFRONT: transparent opening into the building 1. Display window: permits view of mer- chandise; primary source of daylight 2. Bulkhead: supports display window 3. Transom: additional source of daylight; limited ventilation 4..Recessed entry: sheltered and inviting entrance to ground floor space 5. Storefront doors: access to ground floor .space; light and ventilation 6. Entry paving: transition from public to private space, business identity 7. Pier: supports upper fa<;:ade; defines limits of storefront 8. Storefront cornice: decorative treatment of lintel creating storefront opening Building facades make up the 'face" of a com- mercial street. Both the upper and lower facades are important to the character of a commercial building. Durable materials and refined detailing on com- mercial buildings help express the civic charac- ter and economic importance of downtown Roa- noke. Buildings that reflect their age and style are an impo~tant part of Roanoke's history. GUIDELINES FOR PRESERVATION AND REHABILITATION . Recommended actions or treatments are indicated by..J. . Actions or treatments not recom- mended are indicated by X. Retaining Important Features v Identify the architectural features and ma- terials of abuilding's fa<;:adethat are impor- tant to its character before undertaking any alterations. , Important features include those that: Pier: A vertical structural .support, usually rectangu~ 1ar. I Rehabilitation: Making i possibl~ a compatible new i use for a building through : repair, alterations, or addi- , tions while preserving por- . tions or features that are I important to the building's historic oratchitectura1- character. Storefront: The ground- floor portion of a commer- cial building that contains the entrance and large dis- play windows. Transom: A fixed or oper- able sash above a door or window. 4th Draft, 8/9/07 TECHNICAL RESOURCES The National Park Service Preservation Briefs are an ' excellent source of informa- tion on appropriate preser- vation techniques. They may be accessed electroni- cally at http:// www.cr.nps.gov/hps/tps/ briefs/presbhom.htm survive from the building's original construction, are distinctive or have architectural in- terest, are examples of quality craftsmanship, and would make the building less attractive or unrecognizable if removed. The terra cotta capitals and sheet-metal cornice above and the masonry arches and concrete sills below are original, distinCtive, possessed of ar- chitectural interest, and would lessen the ap- pearance of the building if they were removed or concealed. They and similar far;ade features of other buildings should be identified and pro- tected during remodeling. V Consult old photographs, construction drawings, and descriptive building records and look at similar buildings in the district to identify your building's historic features. V Retain important features and evaluate their condition to determine necessary re- pairs or appropriate rehabilitations. V Employ the services of experience profes- sionals, as necessary, to evaluate the appro- priateness of repairs, treatments, and altera- ' tions. ( ''':''''-...4:iQ\. _tlol:lioioil_...~~~~'U:'l$=ao:::.,>-,~'::'l:!'l~:~J.:::l_.'.:~:::'DJ Corbelled brickwork, sheet-metal cornices, and ornamentation should be retained and preserved. Removing Inappropriate Treatments X Do not use alterations, such as cover-up materials, oversized signs, or extreme color schemes, that: . damage or obscure characteristic features of the fa~ade, . change or destroy the traditional rela- tionship between the upper and lower portions of the fa~ade, . call undue attention to the fa~ade, and . are out of character with neighboring buildings. The use of cover-up materials, uniform paint color, and a canopy that extends across the build- ing's full width make this storefront appear cut off from the rest of the building far;ade. ') ,i V Remove inappropriate fat;ade treatments if removal will not damage building surfaces. X Do not use of the following inappropriate materials: . wood shingles or shakes, . wood, metal, or vinyl clapboard, . plywood, . permastone or other simulated stone, . dryvit or other simulated stucco, . reflective or heavily tinted "privacy" glass, and . common concrete block, painted or un- painted. shingles / shokes reflective / tinted gloss dry-vit concrete block Materials not routinely found in early commer- cial buildings or that have a rough or unfinished appearance are inappropriate for downtown com- mercial buildings. Repairing Damage V Repair deteriorated materials and features by patching, reinforcing or consolidating instead of removing or replacing them. V Replace important materials and features that cannot be repaired with new or recondi- tioned elements of the same design and ma- terial. -7HB ~ '~I -I Appropriate repairs to this window include re- placing broken or missing parts of the upper sash and using epoxy filler to consolidate the deterio- rated sill. Rehabilitation and Other Alterations V Rehabilitate rather than demolish a build- ing with a damaged fat;ade, by either . reconstructing the historic appearance if there is sufficient evidence to do so or . designing a new fat;ade that is compati- ble with. existing features. V Recognize a building as a product of its own time; do not try to give' a building the false appearance of an earlier historic pe- riod. When abuilding far;;ade is severely damaged, appropriate alternatives. include reconstructing its historic appearance or designing a compatible new far;;ade. Giving the fm;ade a false historical appearance of an earlier period, however, is not appropriate. V Consider the building's original features when adding a balcony. V Choose appropriate treatments of altera- tions that will not damage characteristic features or materials and are in keeping with the overall design or appearance of a building. V Keep the design of a storefront subordi- nate to the overall fat;ade. Do not allow ground-floor commercial space to over- whelm the fat;ade as a whole. 4th Draft, 8/9/07 ., Signs and color schemes that extend beyond the first floor overwhelm the far;;ade as a whole and should not be used. ,) Storefronts ARCHITECTURAL DESlGN GUIDELINES FOR THE H-l DISTRICT Commercil!l storefronts in Roanoke retain many of their distinctive features. This original store- front includes decorative transom windows, a recessed central entrance with single-light doors, a side entrance for accessing upper floors, and masonry piers. The street~level storefront is the most notice- able portion of a commercial building's fa- t;ade. Its purpose is to: · allow goods to be displayed to the pub- lic, · provide daylight to the shop interior, and · offer a welcoming entry for shoppers. These functions rely on large glass display windows, glass transoms, and doors to make the storefront transparent. _ Distinctive entry paving, bulkheads of contrasting ma- terials, decorative storefront comices, awn- ings, and other features often add architec- tural interest to a storefront. n,/IPORT ANT CONSIDERA nONS... Transparency is essential to the character of a commercial storefront. The traditional commercial storefront is the ap- propriate ground-floor expression for the vast 'majority of downtown Roanoke's commercial buildings.- A successful storefront reflects the architectural character of the commercial building to which it belongs, as well a~ the individual character of the business it serves. . Recommended actions or treatments are indicateci byv. . Actions or treatments not recom- mended are indic~i:ed by X. . Retaining Important Featu~e~ V Identify and retain important features and materials, such as: . stone, Carrara glass, or paneled wood bulkheads, . distinctive display windows and/or freestanding display cases, . transom windows, especially those with prism or leaded glass, . window transparency, . decorative storefront cornices, . columns or pilasters (flatccilumns at-' tached to a wall), . recessed and/or upper-floor entries, · decorative or distinctive ,fntry paving, · distinctive doors and/or hardware, and . decorative medallions, moldings, or A wide variety of distinctive storefront features can be found in Roanoke's commercial district. ! . DEFiNITIONS - Bulkhead: The base of a 'store'front window or side- light adjacent to a door. Carrara glass: An exterior building material used pri- marily on Art Deco facades. Cornice: Decorated trim work placed along the top of a wall. Transom: A window lo- cated above a door opening. 4th Draft, 8/9/07 Maintain historic ceiling materials. other details. V Retain previous changes or alterations to a storefront that are sensitive to the design of the building's fat;ade, have architectural DO This well-maintained storefront is an im- portant example of an earlier commercial rehabilitation using Carrara glass. It has acquired significance over time. merit, and are in good condition. Rehabilitation and Other Alterations V Rehabilitate a storefront that has been dam- aged or unsympathetically altered by: . reconstructing its historic appearance using historic photographs or other physical evidence and . designing and constructing a new store- ~ When a storefront is missing or damaged or has been unsympathetically altered, it is appropriate either to reconstruct its historic appearance, as shown above, or to design a compatible new store- front, as shown on the following page. .'l , ~ front compatible in character to adja- cent storefronts using traditional ma- terials and proportions. X Do not create unsympathetic altera- tions to a storefront, such as: . recessing it more than one foot from the masonry piers, . giving it a false "historical" appear- ance, and Storefronts that are recessed from the side- walk disrupt the continuity of storefronts along the street. . using a design theme not in keeping with the building's or district's char- acter. UULJ J}~~~ New "Colonial" storefronts are inappropriate for the historic district. They create a false historic appearance. Commercial buildings should not be al- tered to look like another type of architec- ture or provide a theme for an individual business. 4th Draft, 8/9/07 Appropriate Storefront Rehabilitation Materials Walls: brick or stone, not wood shingles or shakes; wood, metal, or vinyl siding; ply- wood paneling; permastone; dryvit; or com- mon concrete block Bulkheads: painted paneled wood, marble panels, Carrara glass panels, not wood shin- gles or shakes; wood, metal, or vinyl siding; plywood paneling; permastone; dryvit; or common concrete block Display windows: clear glass, not reflective or tinted glass Transoms: clear glass, frosted glass, prism or stained glass, not reflective or tinted glass or any opaque material Storefront doors: full-light glass in wood frames, painted steel frames, or anodized aluminum frames or frameless tempered glass, not solid wood or wood with small windows Entry paving: terrazzo, quarry or other exte- rior ceramic tile, marble, concrete, not as- phalt V Keep storefronts transparent, using a single large sheet of glass for display windows rather than several small panes. Panes should not be covered on the building inte- rior or exterior. . I V Reconstruct display windows that may j I i I , I , The design of a traditional storefront relies on large areas of glass. , 4' have been reduced in size. Avoid smaller or multi-paned display windows that may give a storefront a residential character or false historical impression. V Incorporate recessed entries and/or upper floor entries, whenever possible, into'the design or new storefronts. V Reestablish tr~nsom windows by raising or angling the portion of the ceiling adja- cent to the storefront. If chan2:in2: the ceil- J By modifying lowered or dropped ceilings, origi- nal storefront transoms can be restored. Black interior panels may help recreate a tran- som's traditional appearance. ing profile is not possible, place a black ;; . panel immediately behind the interior face of the transom to make it look transparent from the outside. V Replace inappropriate bulkheads such as those that are: . higher than two feet above the sidewalk or . constructed of glass block or other transparent materials (unless there is historic evidence for this appearance or if they are part of a later storefront de- sign that is significant). These historic single-light wooden doors above are,an appropriate model for storefront doors. Illustrated below are other models. .'~' V Use or retain storefront doors that have large areas of glass or are set into a painted wood, stainless steel, or anodized alumi- num frame. Avoid doors with multiple panes or raised panels that look residential or give a false historical impression. V Retain or use paving of a different color, texture, material, or pattem to make re- The different paving used in this recessed entry distinguishes it from the adjacent sidewalk, as was historically typical. cessed entries distinct from the adjacent side- walk. V Use display windows effectively to repre- sent the commercial use of the ground floor. Even if the business does not require mer- chandise displays, find attractive and inter- The large windows above are effectively used to advertise the business. esting ways to show the public the kind of services offered. First floor space should not be residential. V Stabilize deteriorating conditions when a damaged or missing feature cannot be re- paired or replaced immediately. V Explore the use of salvaged materials or similar substitute materials with the same \ overall appearance as the original when re- placement materials cannot be readily ob- tained. 4th Draft, 8/9/07 [ II Shown is appropriate signage within a display ~~m ~ V Conceal equipment or other unattractive interior features by locating them beneath the display windows behind the solid bulk- head. V Consider adding an awning to control sunlight instead of using reflective glass, applied films, interior shutters, or blinds. Awnings can shade storefront entrances and interior areas. t" ~ Removing Inappr:opriate Treatments V Remove plywood paneling or other exte- rior siding that: . conceals the masonry piers or other storefront features, · reduces the size and proportion of the display windows, or . gives the ground floor an appearance dramatically different from that of the upper fat;ade. V Remove damaged Carrara glass paneling if it: . cannot be repaired or . . has several missing panels that cannot be replaced with matching panels. Removing inappropriate storefront treatments can have a dramatic effect on a building's ap- pearance. Such materials should be removed carefully and made available for repairing other damaged or missing features if they march materials used elsewhere in the district. V Remove oversized signs that obscure characteristic parts of a storefront. V Repair or replace damaged or missing features that have been revealed by the re- moval of inappropriate storefront treat- ments. 'V Remove interior film and tinted glass. l\ Windows and Doors ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT IL Upper-story windows are important in defining the architectural character of downtown Roanoke. Windows and doors contribute to a build- ing's character. The !TIost common upper- story window is the double-hung sash. Some buildings feature transoms or fixed- sash windows above operable windows or doors that help give a building a unique character. Buildings that retain their original operable windows and doors, or use tradi- tional replacements, maintain their character and contribute to a more lively streetscape. F.anlR.....,.......'C.,., wind8>>'8;-'ECi'fqe.,....... .' a door with radiatingmun- IHrisinthe fOrJn of a fa.n. . IJamb. The vertical framing l at either side of a door or i window. , I Lintel. A horizontal beam i over a.n opening that carries J ....' j the weight of the structure. I ab!we., . . MiultinS. Framing mem- : bers that hold panes of glass within a window. Pane. A flat sheetof glass used for glazing awindow. Pediment. A decorative molding, typically triangu- . lar shaped, used over doors and windows. Sidelight. A framed area of . glass alongside a door or window opening. Transom. A window lo- cated above a door opening. Windows and doors are important in expressing the character of a commercial building. ' Well-maintained upper-floor windows reinforce I the appearance of a healthy downtown business i district. I i Storm windows, insulated glass, and other energy j conservation efforts need not detract from a com- ! mercial building's appearance. GUIDELINES FOR PRESERVATION AND REHABILITATION Recommended actions or treatments are indicated by v. Actions or treatments not recommended are indicated by X. Retaining Important Features V Retain existing windows and doors that contribute to a building's character. These may include: . wood single- or double-hung sash win- dows, with or without multiple panes . steel casement windows, . industrial-type steel awning doors, . full-light commercial doors, . raised panel doors with large panes, and . heavy timber doors (warehouse and service areas). fI A variety of window and door styles and materi- als characterize commercial buildings in down- town Roanoke. v Retain special or decorative windows and doors, as well as the features associated with them, such as: . round, oval, semicircular, or unusually shared. windows, . round-headed or arched window sashes, . windows and doors with decorative muntin patterns, . transoms, fanlights, and sidelights, and . arches, distinctive sills and lintels, and hood moldings, and . paneled or decorative jambs. V Retain doors, doorways, and associated features, such as sidelight or pediments, that help identify the major entrances of warehouses or other buildings that do not have commercial storefronts. Removing Inappropriate Treatments V Remove the following inappropriate win- dow or door treatments: . sheet metal or plywood covered open- ings, . masonry or other materials used to fill in openings, . security bars, grates, or grilles that ob- scure the appearance of windows or doors, . exterior storm or storm/screen combina- tion windows or doors that obscure or alter the character of windows and doors, . inoperable shutters that are attached directly to the exterior wall, and . paint applied to the interior or exterior surface of glass. I) II - ,I -- po- / -- I I I I Inappropriate infill and windows that have been painted over are among the treatments that de- stroy the character of windows. Repairing Damage V When a damaged or missing window or door cannot be repaired or replaced imme- diately, stabilize the situation to prevent further deterioration. # v Repair deteriorated materials and compo- nents of windows or doors and their associ- ated features by patching, splicing, or con- solidating rather than removing or replacing them. V Retain rather than replace historic or dis- tinctive glass that is not severely cracked and cannot be replaced in kind. V Maintain windows and doors by: . replacing ordinary broken or missing panes, . keeping joints sealed with appropriate caulking, . keeping painted surfaces well painted, . using concealed weather-stripping at all operable openings, and . making sure that all surfaces shed water. Maintaining the paint finish on these window sashes will help to preserve them. Rehabilitation and Other Alterations v Repair rather than replace window sashes, doors, and frames by: . repairing any damage or deterioration, . fabricating necessary replacement parts identical to the original, . regluing and reinforcing weak joints, . replacing broken panes, . applying an appropriate sealant to the joint between the frame and its masonry 4th Draft, 8/9/07 opening, and Repainting. V Use glass storefront doors set in a wood or steel frame to reinforce a storefront's transparency. Doors for upper-floor en- trances should be similar in materials and design to those used for ground-floor spaces, but may have a smaller glass area to appear less important than the main com- r~ B rs o As shown above, appropriate storefront entry' doors rely on large areas of glass. Upper-floor or secondary entry doors such as those shown be~ low generally have little or no glass. ~.~ o ~[] mercial entrance. V Use windows or doors that fit the original masonry openings. If a standard-sized win- dow or door is too small for an existing opening, obtain a custom-sized unit from , one of the many window or door manufac- turers with specialty fabrications. X Do not change the number or pattem of , window and door openings. If a change of use requires additional or fewer windows or doors, such alterations should occur on the rear or less significant sides of a build- ing. X Do not use the following types of glass: . a single, fixed pane of glass, . reflective or heavily tiDted "privacy" glass, and The pattern of window and door openings on this building should remain unchanged if possi- ble. Alterations, if required, should occur on its . patterned or translucent glass. X Do not use combination storm/screen windows, particularly those with an unano- dized, aluminum-colored finish. (See En- ergy Conservation below.) Preserve and maintain original wood sash win- dows., Rehabilitation Alternatives V Use a window of the same material and design as the original when it is necessary to replace a missing or badly deteriorated up- per-story window. V When a window or door cannot be re- paired, explore whether a suitable replace- ment window or door of the same design and material can be moved from a less prominent location on the building. Energy Conservation V Install interior storm windows to reduce heat loss. Use weather-stripping to prevent drafts. Use only storm windows that are the same size and shape as the overall existing window. V Make window screens the same size and shape as the overall existing window, and paint the frame the same color as the win- dow sashes. An altemative to full screens is a single, easily rem?vable screen panel that fits in the open portion of the window when the lower sash is raised. V Use interior blinds or shades at upper"level windows rather than exterior awnings, which are more expensive, harder to main- tain, and may be inappropriate to the charac- ter of the building's fat;ade. X Do not use window-unit air conditioners, especially on the primary fat;ade. Use free- standing interior air-conditioning units as an alternative if central air-conditioning is not possible. Locate window air conditioners, when necessary, in openings on the rear or less prominent sides of a building. X Do not use inappropriate window altera- tions, such as a smaller-sized window, or removing an upper sash from a window. Investigate the use of insulated glass or ap- propriate storm windows when concerned with energy conservation. l - I ~;":':' . , , ,-". ESJ ".,..." . . , . . , '. '. .. .:, ~.;~. ~ ~ ",.. , ' c. . . '.' ',. .. .'. , - .- . ,~ . ~. ... , , -.. -. ,0' '. .. ' .;.... ,'- - . . ~; " .. '. ,.... '.: -.- ;'.. :, ~ ~ . '. ~ :' : Et@. rr4! { ~ ' %jf' 1/- I , Do not replace original windows with smaller ones in an effort to conserve energy. The treat- ment shown below is appropriate, the one above is not. I . , '1 ?'. i I I I , l I ,- 4th Draft, 8/9/07 ...~ Signs V Retain historic signs that are important to the character of a building, stich as: . painted wall signs, . neon signs, symbolic signs, and signs that identify a building's original owner or the date of a building's con- struction. . . Historic neon signs add character to their build- ings and should be retained. #\G~IEW ~m:~{Q) $1IO~ Ib&@M &i G~ .~ ~Ib~K~~~ Downtown commercial signs reflect the slower pace of downtown traffic and pedes- trians - in contrast to their large, brightly colored, and illuminated counterparts found along a commercial strip. Downtown signs generally are smaller and sometimes more highly detailed. Signs add identity and vi- tality,to commercial buildings, but large, numerous, or poorly designed signs can produce visual clutter. Attractive and effec- tive signs require equal design consideration to other fat;ade improvements. Downtown Roanoke contains many signs that have become familiar commercial landmarks. IMPORTANT cONSIDERA nONS... Signs are most effective when they are kept sim- ple and easy to read. Signs are generally meant to advertise or identify a particular business, not upstage or overwhelm an entire building. Many of the features of a traditional storefront provide an opportunity for commercial signage.. V Stabilize areas of deterioration when a historic sign cannot be repaired immedi- ately. V Explore whether suitable replacements can be fabricated from substitute materials when missing sign features cannot be re- placed in kind. GUIDELINES FOR PRESERVATION AND REHABILITATION GUIDELINES FOR COMPATIBLE DESIGN V Choose one or more sign types that are visible to both motorists and pedestrians. V Use the same type of signs for two or more storefronts that occupy a single build- ing. Choose a sign type that related to building features common to both store- fronts or to the fat;ade as a whole. X Do not use transom signs when the tran- · Recommended actions and treatments are indiCated by V. · Actions or treatments not recom- mended are indicated by X. DEFINITIONS Baffle: 'An opaque or tranSC , lucent,pl~te used to shield a , light source from view. Building frontage: The length of a building site along a street. 'Cornice sign band: A flat, wide panel located just be- low the decorative molding of the cornice. Pier: A vertical structural support, usually rectangular in shape. Transom: A window lo- cated above a door opening. 4th Draft, 8/9/07 som provides light for the store interior. The cornice sign band and awnings common to both these storefront provide coordinated sign treatments. V Consider using attractive retail signs in the following situations: to present changeable information, such as menu specials, to announce special events and seasonal promotions, and to identify upper floor businesses. , i Retail signs and sandwich boards can present' , information and advertise offerings. V Remember that retail signs on city side- walks need a temporary sign permit. Such signs should: . use stable supports, . ~void obstructing pedestrian access, . be displayed only during business hours, . be well-designed for the particular type of business and be attractive, not generic, changeable signs, and . be on private property unless permitted on the sidewalk by the city ~ .~. ~OO3~t~i .d.>-~.,' 6r.t-<.i~v>: tl &;1.4"'.. . j~,e,., . f.t.Y:I"\().'Li ., CuI'Yl~ Jt1j'lt~ ollt( rILL> j {1'.> The daily display of attractive portable signs helps signal the start of the busi- ness day. X Do not use internally illuminated signs, such as those made of plastic or other trans- lucent materials. V Consider using neon signs within a display window to add color and light to a store- front. ,0 Types of Signs 1. Cornice sign: painted' or raised lettering ap- plied to a cornice sign band; generally the most appropriate choice for traditional storefronts. 2. Flat brWall signs: aP1?lied signpanel; used when a storefront cornice is not present. 3. Transom sign: flat sign located on a transom. , 4. Window sign: painted on the inside of a store- front, upper-story window, or upper-floor entry door; suitable for 'businesses where window dis- plays are not prominent. ' , ' 5. Hanging or projecting sign: double-sided panel (total sign area equals twice face area); gen- erally the most visible to motorists and pedestri- ans. 6. Awning sign: painted or sewn fabric letters on an awning's valance or slope. ' 7. Directory sign: lists one or more business names and locations, usually removed from the sign location, such as. on an upper floor. 8. Parapet sign: provides bu"ilding identification or construction date. ' Number and Size V Check the city zoning requirements on the number and'size of signs. X Do not exceed one square foot of total sign area pet li~ear foot of building frontage for all uses in any commercial building. V Limit the number of signs for each store- front or ground-floor business in a building ....... to two, with not more than one sign - con- sidered the primary sign - being one of the following: ' . cornice sign, . flat or wall sign, . transom sign, . hal1.ging or projecting sign,or . awning sign. The secondary sign may be a window sign. A total of two window signs may be used in conjunction with a primary sign when: · the location of the store entrance sepa- rates the display window into two parts or · the combined area of the proposed win- dow signs is smaller than the primary sign ...J Signs .identifying upper story businesses should not exceed 15% of the area used for signs identifying the ground floor business. V Limit the number of signs for ea~h upper- story business to'two of the following sign types: . one directory or hanging sign adjacent to the upper-floor entry and . one painted window sign in an upper- story window. The use of awnings may influence a storefronfs sign strategy. On building~ without awnings, such as the one on the left, a cornice sign band is visible to both motorists and pedestrians. On buildings with awnings, such as the one on the right, an awning sign may'be supplemented by two small window signs for increased visibility. 8888888 o E1'lZlI Calculating appropriate sign areas: 44' frontage x 1.0 sf/linear foot of frontage = 44 sf ' , I (22 sf per storefront) 'I' 44 sf x 15% = 6.6 sf for upper floor (combined) i I' I i I, Left storefront: Transom sign: 12' x 1 '6" = 18 sf Window sign: 3'x 1'4"=4 sf Total = 22 sf Right storefront: Hanging sign: 2' x 3' x 2 = 12 sf Window sign: 2'6" x 4' = 10 sf Total = 22 sf Upper floors: \ Directory sign: 1'6" x 2'6" = 3.75 sf Window signs: 2'6" x 6" x 2 = 2.5 sf Total = 6.25 sf 4th Draft, 8/9/07 V Use only one sign per business on the rear side of a building. The total area of such signs should not exceed 30% of the sign area for th~ front of a building. Location . V Locate hanging signs at or below the storefront cornice for a ground floor busi- ness, but no higher than 15' above the ground. Hanging signs may also be located at the piers or in front of the recessed entry. Be considerate not to block the view of neighboring signs. The placement of this hanging sign below the storefront cornice is appropriate. <i/ Maintain a minimum clearance for all hanging signs of 8' above the sidewalk. <i/Maintain a maximum projection of 4' for hanging signs. Design and Shape ,v Use horizontal signs at cornice sign bands and transoms; more compact shapes gener- I ally are more suitable for hanging and wall i . I slgns. The general proportions of a sign should be de- termined by its type and location. Shown above are various sign types. " Logo signs are appropriate for downtown busi- nesses. v Work with national manufacturers, dis- tributors, or companies to adapt their logos and sign systems to create appropriate signs for the historic district. Compatibility of scale and materials is especially important. X Do not make the entire transom area into a sign. A sign panel no larger than two- thirds the height of the transom should be applied so that it projects slightly from the face of the transom (if the original transom glass is still in place). ~~ Limit the size of transom signs to avoid blocking light to the interior or obscuring the transom glazing. X Do not use large window signs that block views from or into display windows. Use smaller lettering, more appropriate for closer pedestrian traffic, near the bottom of the window. Materials V Use painted wood for most panel signs. Use marine-grade exterior plywood or " , ..,' high-density wood composites with banded edges to prevent moisture penetration. Ap- plied moldings or routed edges can add additional character. The painted wood used for this sign and its banded edges are appropriate, add character, and prevent moisture penetration. V Use ornamental metals such as brass, bronze, or copper only for small-scale signs such as directories. ' X Do not use etched-glass signs. Etching should never be done on historic glass. Color V Choose simple color schemes for painted signs using no more than three colors that relate to the overall color scheme of the building. This painted window sign's usage of only two colors and coordination of the paint colors with the building,material colors are appropriate. V Consider using traditional gold-leaf letter- ing for window signs. A void a solid painted background behind window letter- ing because it destroys the transparency of the storefront. Using gold-leaf lettering preserves a traditional image. Avoiding a solid background preserves the transparency of the storefront. Lettering V Choose simple lettering for commercial signs that is: . easy to read, . appropriate to the character of the busi- ness, and . compatible with the architecture of the building. Serif ...lettering has a traditional appearance and is appropriate for most older buildings. S~J, ...lettering is suitable for key 'words or painted window signs. Sans Serif ...lettering is more contemporary. D ill CO If~,AtfnVJE ...lettering can create a strong impression but should be used sparingly. Attachment '" Attach sighs to buildings inconspicuously and in a manner that will do the least per- manent damage to building materials. V Use attractive supports and hardware to mount all signs, particularly hanging signs. 4th Draft, 8/9/07 Although attachment hardware for signs need not be elaborate, it should be neat in appearance. The hardware above and on the left is too utilitarian. That on the right and that pictured below is more decorative and, hence, appropriate. Lighting (see also Exterior Lighting) V Use illuminated signs for businesses that are open in the evening, such as restaurants. For other businesses, an illuminated store- front window generally provides sufficient nighttime identification. V Provide illu~ination for signs where ap- propriate. Do not use plastic, intemally illu- minated signs. V Conceal the light source to prevent glare by directing the light upward and shielding the bulb from the viewer. Consider the use of . angled light fixtures, . fixtures with metal shades, and . fixtures hidden behind baffles. V Choose modest light fixtures to light signs. Install the fixtures and their associated wir- , ing inconspicuously to avoid detract~ng from ; the daytime appearance of a building. V Consider the use of neon as an attractive way to combine signs and nighttime lighting. X Do not use flashing or moving lights on signs. .' J ~~ alW1 ~r ~ The angle and metal shades of these light fix- tures prevent glare and camouflage the bulb from view. " Paintin ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT The colors of brickwork and concrete used in this building are complemented by its painted wood elements. The color of a building comes from its con- struction materials: for example, red, brown, or ochre brickwork; grey or tan for stucco and stone. Sometimes, however, masonry walls were painted to provide added protec- tion to soft brickwork or to conceal defects. Painting window sashes, doors, bulkheads, comices, decorative elements, and other wood or metal items protects them from weathering and deterioration. GUrDEUNES FOR PRESERVATrON AND REHABILIT AnON . Recommended actions or treatments are indicated by v. Actions or treatments not ,recommended are indicated by X. l) EF~flJI,., Bulkhea.ajTh~iJ~s.eOf<l" storefront window or side- When choosing colors for painted features, it is light adjacent to a door. important to relate them to an overall color Chalking: A powdery sur- scheme that is appropriate to your building and face q:mdition resulting from thedeterio'ration of its neighbors. paint. Generally, the more elaborate a building's detail- Cornice: Decorated trim ing, the more important the role that color plays. work'placed along the top a wall. ' Using appropriate paint removal and surface ,Lintel: A horizontal beam : i preparation techniques is just as important when : over an openingth~t carries protecting a building's exterior materials as the the weight of the structure i . 't' ,I+, t't If. b'. ,', repam mg e))or I se): a ave.' ", Sandblasting: Apotentially damaging procedure using a blast of air combined with particles of sand to clean hard surfaces. Sash: The framework of a window that holds the paned of glass and slides vertically or pivots. Terne metal: A metal alloy of lead and tin, used as a roofing material. . Retaining Important Features X Do not paint masonry buildings that have never been painted, particularly if they have decorative or multi-colored brickwork. Un- painted masonry requires less maintenance, and may be kept in good condition with minimal care for hundreds of years. Painting unpainted masonry should not occur. If this upper facade were painted, the contrast be- ' tween the brick would be lost. V Keep painted all materials that rely on paint for protection or a traditional appear- ance, such as: . wood (windows, doors, bulkheads, decorative trim, signs), . pressed tin (cornices, details, signs), . steel (columns, windows, doors, lintels, signs), · cast iron (storefronts or features), · concrete, concrete block, and other com- mon building materials, and · terne-metal roofs. JF= n ~: ~8 [5J1b] Many materials and decorative features of a com- mercial building rely on paint for their protection and traditional appearance. The cornice and sign below should continue to be painted as needed. X Do not paint ornamental metals such as brass, bronze, copper, aluminum, or stainless steel. V Retain painted wall signs that are signifi- cant features of downtown commercial buildings. Carefully remove loose and flak- ing paint by hand scraping, then repaint with the appropriate paint type. Check with the city regarding any sign regulations, particu- larly if the sign is newly uncovered. V Identify the areas with the most serious paint problems when appropriate repainting cannot be done immediateJy. Correct any problems causing the paint deterioration, such as water penetration, scrape the af- fected areas, and repaint. Paint Removal from Woodwork X Do not remove paint from historic wood- work unless it is p~eling. Most other condi- tions such as mildewing, staining, or exces- sive chalking only require a thorough sur- face cleaning before repainting. ) Paint in good condition, such as that covering these bulkheads, should not be removed. V Use hand scraping to remove peeling paint from historic woodwork or sand the paint to the next sound layer; then repaint with a high-quality exterior paint. X Do not use the following techniques when removing paint from woodwork: . chemical strippers, whiCh may leave a residue or raise the grain of woodwork, . propane torches, which may easily char the wood or vaporize the lead contained in older paints, and . sandblasting or other abrasive tech- niques, which will destroy the profile of wood moldings and permanently erode wood surfaces. Paint Removal from Masonry X Do not remove original paint from ma- sonry. Many historic masonry buildings were painted to protect the soft brick used during the mid-nineteenth century or were pain.ted later to hideincompatible alterations or repairs. V Remove paint from masonry only when it is evident that: . paint is not original to the building (look at old photographs), . removing the paint will not reveal de- \ 4th Draft, 8/9/07 fects or alterations, and the process of removal will not damage the masonry. Paint may be removed from buildings like these only if it is certain that a painted surface was not original to the building, the paint is not protect- ing soft bricks, and the paint is not covering in- compatible repair work. If paint is removed, gen- tle methods should be used. V Use the gentlest means possible to remove paint from masonry, such as chemical paint strippers developed specifically for use on masonry. V Do not use abrasive techniques, such as sandblasting, that will permanently erode the surface of the masonry and make it sub- ject to water damage. Paint Removal from Metal V Use hand scraping and wire brushing to remove loose, flaking paint, and rust from metal. If paint becomes loose and flaky and must be re- , moved from metal components such as this cor- nice, hand scrapers and wire brushes should be used. V Use abrasive techniques carefully, such as low-pressure, dry grit blasting on cast-iron elements to remove extensive paint buildup and corrosion; be careful to avoid damaging adjacent materials. V Use chemical strippers developed specifi- cally for softer metals, such as tin and cop- per, to remove extensive paint buildup and corrosion. Do not use grit blasting, which may damage the finish of these metals. Developing Appropriate Color Schemes V Choose a color that is similar to that of the existing building materials when it is neces- sary to paint an exterior wall. V Express the individual character of a building by selecting a wall color that is compatible with those of existing buildings; the colors need not match exactly to be har- monious. V Choose a limited number of colors that Choosing color schemes that are distinct but compatible with those of other buildings-such as these with a lighter body color and somewhat darker trim and accent colors-is the best way to promote architectural harmony. relate well to each other when painting a building. In most instances, two accent col- ors in addition to the main wall color are sufficient to highlight any fat;ade. The ma- jor accent color should be compatible with the wall color and tie the upper and lower fat;ades together. The minor accent should enhance small details, Recommended ap- plications of the three colors are as follows: . main color on exterior walls, . major accent color on majority of trim - cornices, bulkheads, window frames, and sashes, and . minor accent color on smaller decora- tive details - doors, storefront frame. V Keep the appearance of a building with multiple storefronts unified through consis- tent treatment of the upper and lower fa- cades. Windows, cornices, and wall sur- faces should each be painted the same color throughout. Each storefront should relate to the overall building by using the same major accent color, but may express an individual identity by using a compatible minor accent color and appropriate signs or awnings. V Investigate appropriate color schemes by Most color schemes for commercial buildings can be planned with three colors. consulting historic paint catalogs and historic photographs of the building or by scraping paint layers from the building itself. V Consider the rear and side elevations when planning a building's color scheme. Apply- ing the same color scheme to the rear elevation is a practical way of reinforcing the identity of a commercial establishment. X Do not use too much color on the fat;ade. Too many colors on details make the fat;ade appear busy. Adopting a distinct color scheme for the store- front and upper floor, as the address on the left did, destroys the architectural unity of the build- ing over all. Expressing a business's identity by selecting a different minor accent color, as the two addresses on the right did, is more success- ful. \ 4th Draft, 8/9/07 "" Awnings and Canopies ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Appropriate Use V Use awnings only in the following situa- tions: . to provide weather protection for pe- destrians, . to provide sun protection for display window merchandise, . to enhance an unattractive or uninter- esting storefront, and . to provide business identification. An attractive awning that complements a far;;ade's design and color scheme can reinforce a building's character. Many downtown commercial buildings in Roanoke traditionally had canvas storefront awnings to shelter shoppers from the rain or hot sun, and as an attractive way to identify the ground-floor business. Each morning, awnings signaled that the business day had begun. Other civic or prominently located buildings had canopies - flat, roof-like struc- tures that also provided protection from the weather-integrated into the building's ar- chitecture. Today, awnings made of durable synthetic fabrics provide an economical way to enhance the character of a commercial fa- t;ade, while canopies provide a more perma- nent sheltering structure for buildings of spe- cial significance. IMPORTANT CONsrDERA nONS... Over-reliance on canopies and awnings may dis- rupt the importanf visual relationship between the upper and lower facades of a building. Architectural detailing may suggest motifs for awnings or canopies that relate to the building's overall character. GUIDELINES FOR COMPATIBLE DESIGN . Recommended actions or treatments are indicated by V. · Actions or treatments not recommended are indicated by X. This awning is appropriate for all of the reasons listed above: it protects pedestrians from weather, protects merchandise from sun, adds interest to the storefront, and identifies the busi- V Use individual awnings on upper-story windows only in the following situations: · to provide sun protection for upper- story spaces, . to enhance an unattractive or uninter- esting upper fat;ade, and . when awnings are used on a ground- floor storefront. V Reserve the use of canopies for buildings of civic importance or for prominent loca- tions, and limit their use to the ground floor . X Do not use both awnings and canopies on ' the same building. 4th Draft, 8/9/07 Location, Size and Proportion X Do not obscure or destroy decorative de- tails of the fat;ade, such as: ornamental ironwork, decorative brick or tile work, transoms, storefront cornices, storefront piers, and brick arches or pressed metal window hoods. V Proportion an awning so that it has: an 8-foot clearance to the sidewalk, a 4- to 7-foot projection over the side- walk,' LJI.i.,";U.",,'.' " , ,. .,. ",. - ' JILJl, ( . ,. . ... .".,_''f' ,.:. .:. .... -",: ", '~'.. ~t A properly proportioned awning should be 10- , cated, whenever possible, below the transom. . a 150 to 450 slope, and . a valance width of 8 to 12 inches. V Proportion a canopy so that it has: . an 8-foot clearance to the sidewalk, . a projection of 6 to 9 feet over the side- walk, and . a slope to the top surface of no more than 20. V Locate awnings or canopies on the tran- som bar-above the display windows but beneath the transom windows - whenever possible. When such location would pre- vent adequate clearance above the side- walk, the awning or canopy may be located above the transom windows or immedi- ately below the storefront lintel, sign panel, or storefront cornice. *)-, Canopies generally have somewhat lar- ger proportions than awnings. [JW, ,~ ,; ,.-~, ~tftg ariTn:5ning below the store~ front cornice'but above the transom may be necessary for buildings with smaller-scale storefronts. X Avoid using p~sts or columns that inter- fere with pedestrians to support an awning or canopy_ X Do not permit water to drain off a canopy without a downspout. Runoff should be drained by downspouts located adjacent to the piers of the building. V Make the width of an awning or canopy somewhat greater than that of a storefront, overlapping slightly but not extending across the outermost structural piers. It may extend across one or more intermediate piers to unify several storefront openings for a single tenant, but only if it does not obscure significant features or details of the fat;ade. Keep awn.ings-even continuous awnings-from covering the outermost piers of a building far;;ade to avoid giving a building a fragmented appear- ance. V Proportion upper-floor awnings so that: . their slope is somewhat steeper than that of the storefront awning, . they extend between one-third and one- half of the way down the window, and . their projection is not more than 3 feet. Materials, Design, and Details v Choose appropriate awning fabrics such as cotton duck, polyester, or acrylic. Awnings made of aluminum or vinyl are not appropriate. V Secure an awning firmly without causing damage to the structure or materials of the Most awnings are of a structural steel design, using steel structural members of at least 1" in diameter for stability. fat;ade. V Construct canopies of substantial materials, such as wood or metal, anchored to the facade with chains or tie rods with turnbuckles, and covered with an impervious material such as sheet metal. They may be open underneath or, Canopies require substantial construction that should be integrated into the architectural de- sign of a building's far;;ade. preferabaly, have a finished soffit. V Keep awnings fairly restrained in design and pattem for buildings withhighly detailed facades-preferably by using a solid fabric. 'Str~ped fabrics and other patterns are better suited to plainer While patterned awnings may enhance a plain far;;ade, solid colored awnings are better suited for buildings with elaborate detailing. I I I buildings. V Use appropriately scaled patterns for awnings. Consider larger-scaled pattems for long expanses, and narrower or more repetitious designs for smaller areas. V Choose an awning shape that is appropriate for a particular storefront. The familiar, straight-sloped awning is generally best for most storefronts. Awings ' with rounded tops or curved profiles should not be used unless justified by the shape of the storefront or its window or door openings. , V Select awning colors that reinforce the overall color scheme of the building. 4th Draft, 8/9/07 V Make individual awnings for upper-story windows compatible with the design and materials of the storefront awning, and in most cases use the same color and pattem. When upper and lower story awnings are used, their design, materials, color, and pattern should be the same as shown here. "- V Use the same style and proportions when choosing awnings for different storefronts or upper-story windows within the same building. Different colors or patterns may be used for adjacent storefronts and upper- floor spaces, but they should be compatible with each other. , ! V Consider awning details, such as the style j of the valance (scalloped, notched, straight) as a way of making the awning compatible with the character of a particular building fat;ade. V Make the materials, colors, and details of : a canopy and its exposed structural elements compatible with the overall design , and color scheme of the building. The canopy's soffit should be painted white or a suitable light color. V consi~er using the valance of an awning as a sign panel, provided it is not over 12" in height and that the range of lettering styles used is the same as that for other signs on the storefront. Such lettering may be either silkscreened or sewn onto the valance. Awning valances provide a location for signage. '., Roofs, Parapets, and Cornices ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Some distriCt pressed-tin cornices are elab9rate, displaying building titles or dates of construction. The roof generally is not a dominant feature of a traditional commercial building unless the building is freestanding. Most often, the roof form - either gabled or a shall-pitched shed - is concealed behind a parapet, an ex- tension of the masonry wall above the roof- line. Parapets of commercial buildings fre- quently have a cornice at the top of the front fat;ade. The comicegives character to the skyline and sometimes includes the build- ing's name or date of construction: IMPORTANT cONSTDERA nONS... A cornice is usually an important visual feature of a new or historic commercial far;;ade. Parapets help conceal mechanical equipment or other rooftop construction from pedestrian view. Well-maintained roof and gutter systems help prevent the deterioration of other parts of a build- ing. GUIDELINES FOR PRESERVATION AND REHABTUT A nON . Recommended action or treatments are, I , indicated by V. Actions or treatments not recommended are indicated by X. . Retaining Important Fe~tures v Retain the form, materials, and features of original or significant later roofs - particu- larly those visible from public rights of way and important to a building's character. V Retain existing parapets and cornices, as well as features associated with them, such as: . copings and capstones, · brick corbels, decorative tile, and terra- cotta, · wood, pressed tin, and' other applied cornices, and . dates, building names, and other origi- nal identifying features. The variety of parapet and cornice treatments in downtown Roanoke characterize commercial- buildings of different p~riods and uses. Removing Inappropriate Treatments V Remove inappropriate treatments, such as sheet metal, plywood, or'other materials obscuring or covering'decorative cornices. V Remove mechanical equipment and other rooftop construction that are no longer func- tional, in poor condition; and visible from the street. ,Rooftop signs, unless they are historic~ also should be removed. Covering or removing a building's cornice, often because of maintenance concerns, inevitably results in a loss of character; D'EFINITI,ONS Ca.pstone: Any singles,tone in a caping, Coping:' The protective cap or top of a wall, often of concrete or stone. Corbels: A series of project- . ing bricks or other masonry units, each unit stepping progressively farther for- ward with height. Cornice: Decorated trim work placed along the top of a wall. Parapet: A wall that ex- tends above the roofline. Terra cotta: Hard, unglazed fired clay, used for orna- mental work and roofing tiles. 4th Draft, 8/9/07 Repairing Damage V Stabilize conditions when repairs to a roof, parapet, or cornice cannot be undertaken immediately. V Repair cornices, brackets, or other features revealed after removing inappropriate cover- up materials. V Repair deteriorated flashing, parapet cop- ings, and roofing materials that may permit" water penetration and damage cornices, parapets, or structural members. V Ensure that roof drains, gutters, and down- spouts are free of debris and conduct water away from the roof without damaging fea- tures such as 'parapets, cornices, masonry walls, and foundations. V Explore replacement features made from a substitute materials when a missing feature cannot be replaced in kind. , Rehabilitation and Other Alterations V Keep the form, slope, and features of a roof that is visible from the street. I ~'...',nfb.____:'_ILI___':.___IL.I._____1 I I This roof should retain its flat pitch if rehabilita- I I tion or other alterations are undertaken on the , ! building. V Consider the addition of skylights when . making roof alterations as a way of increas- ing the usefulness of upper-floor ' spaces, so long as the skylights are not visible fromthe street. X Do not locate rooftop mechanical equip- ment at the roofs perimeter, making it visi- ble from the street. t#> Rooftop mechanical equipment should never be visible from ground level; make sure it either has a low profile or is set sufficiently back from adja- cent parapet walls. V Undertake construction of additional sto- ries' or rooftop additions only if the new con- struction is: . in keeping with the character of a ):mild- ing's fat;ade or . set back from the facade of the building so that it will not be visible from the street. Additional stories should be designed in keeping with a building's existing character, as on the right. If of a different design, they should be set back from the far;;ade to reduce their visual im- pact, as on the left. Masonr ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Masonry is an ideal building material for downtown buildings because it is both fire- proof and extremely durable. Almost every building in the H-l Qistrict has brick exterior walls. Many also incorporate distinctive granite, limestone, or terra-cotta detailing. IMPORTANT CONSIDERATIONS... Masonry accounts for the largest portion of most commercial facades. Its condition and appear- ance greatly affect a building's character. Commercial buildings often have distinctive ma- sonry detailing. Despite its durable appearance, masonry can be easily damaged by harsh cleaning. streamlined surfaces and zigzag forms. Belt course: A horizontal line of brick or wood around a building. Blind opening: A recess in ' an exterior wall, having the appearance of a window. Bonding pattern: An over~ : lapping arrangement of' masonry or brickwork in a, I wall. Common bonding I. patterns are: American, bond, common or running bond, English bond, arid i · 'Flemish bond. I I Carrara glass: An exterior' building material used pri- , marily on art deco facad~s. Corbels: A series of project- ing bricks or other masonry units, each unit stepping progressively farther for- ward with height. Cornice: Decorated trim work placed along the top bf a wall. Efflorescence: A deposit of soluble salts, usually white, on the face of masonry walls. ~- GUIDELINES FOR PRESERVATION AND REHABILITATION i .;1 Recommended actions or treatments are indicated by v. Actions or treatments not recommended are indicated by X. I Retaining Important Features v Retain the following features of masonry , walls that are important to a building's char- acter: brick corbels, cornices, belt courses, and blind openings, decorative brick, terra cotta, or stone de- tails, multi-colored brickwork, distinctive brick bonding patterns, and . . . . . painted wall signs. cornice te(fl! cotta \f~ belt course Masonry details such as corbels, cornices, belt courses, and terra cotta decoration add character to many buildings in Roanoke. This building displays brick corbelling and a sheet metal cornice; Removing Inappropriate Treatments V Remove inappropriate siding or cover-up treatments from masonry walls if possible. Repair damage that resulted from its instal- lation as well as earlier damage that was hidden. Examples of cover-up treatments include: . wood shingles or shakes, . wood, metal, or vinyl siding, . plywood, . permastone or other simulated stone, and . Exterior Insulation and Finish Systems (EIFS) or other simulated stucco. V Be cautious about removing stucco or simulated stone veneers from masonry. Unless they have been applied to metal lath- ing or furring strips, removal may cause additional damage to underlying masonry. V Maintain materials such as Carrara glass, enameled metal panels, and Art Deco de- tails that may not be original to a building but may have acquired significance over time. V Check with the ARB regarding possible significance of treatments. Masonry Cleaning and Paint Removal V Correct conditions that cause deteriora- tion, such as poor roof drainage or founda- tion settlement, before undertaking ma- sonry cleaning or other repairs. V Clean masonry only when one of the fol- lowing conditions exists: . efflorescence, . smote or soot, . localized paint, grease, or asphalt, . bird droppings, or > ',I1L Masonry without serious mold; soot, or staining, should be maintained rather than cleaned. . metallic oxide staining (rust, etc.). V Do not use abrasive or reactive cleaning techniques, such as . sandblasting, . high pressure water cleaning, . chemical treatments not specifically for- mulated for a particular problem, and . acid washes. Sandblasting removed the outer surface of this brickwork, exposing the soft interior to water penetration and subsequent freezing and thawing damage. V Use only gentle cleaning methods or prod- ucts, particularly those that are water-based or especially formulated for removing a par- ticular type of stain from masonry. Assess the impact by first cleaning only a small in- conspicuous area of the building. Masonry cleaning should be done by a qualified pro- fessional with experience in the appropriate cleaning of historic buildings. V Remove paint from masonry walls if it has peeled to the original masonry surface and the underlying surface is undamaged and has a uniform appearance. Use only removal methods or products specially formulated for masonry, undertaken by a skilled profes- sion (see above). X Do not remove paint that protects soft or \ damaged brickwork or that may conceal a different masonry infill. Repairs and Repointing V Reuse existing original brick whenever possible, particularly in prominent locations. In some instances, replacement materials can be obtained from a less conspicuous side or rear location, replacing the borrowed ma- , terials with compatible new materials. V Repair missing or severely damaged ma- sonry with brickwork or stonework that con- forms exactly to the original in: . size and shape, . bonding pattern and mortar joint, and . color and texture. .~ bUilding. .Rep()inting: Makin:gpos~i" 1 ble acompatibl~ new use for la building throu"~hrepair, J alterations,or additi6ris , while preserving portio~s or I features that .are'importartt : to the building: s historic or , architectural character. Sandblasting: A potentially , damaging procedure using a blast of air combined with particles ofsan'd to clean hard surfaces. Terra cotta: A hard, un- glazed fired clay, used for ornamental work and roof- ing tiles. Window hood: A projecting molding above a door or window. 4th Draft, 8/9/07 Repairs and replacement made to masonry such as that shown above should maintain the ap- pearance of the historic patterns of bricklaying and profile, color, and texture of joinery. V Repoint mortar joints only in areas where there are loose bricks, cracked or deterio- rated mortar joints, or chronic dampness. Use a soft lime-based mortar that is low in Portland cement content. Repointing should match the original masonry in: joint width and profile, mortar color and texture, and composition and strength. , Above are bonding patterns and mortaring pro- : files typical of those found in the district. The illustration following demonstrates correct and incorrect removal and replacement of mortar. Removing d~teriorated mortar Inco"ed . Mortar not (Ieon~d put to sufficient uniform depth. . Edges of brick domaged by power grinder- >; cre'ates wider joint. Co"ed -Mortar cleoned out to uniform depth of 1 inch .fdgesqf brick undomoged; creotes proper width joint. I Repo]nting with newrnortar m~md , . Mortoroopplfedover weathered comeTS of bricks; feotIJered edges aresubjeit to spoiling. CO"eCt ./yfortoris sligh(ty recessed, retaini~g originol appearance of joint; Other Treatments V Limit the repairs and cleaning of masonry to problem areas only. X Do not infill windows, doors, and other masonry openings. X Do not paint unpainted masonry walls unless necessary to retard deterioration pro- duced by sandblasting or other treatments. X Do not use waterproof or water-repellent coatings that may trap water within the wall. Exterior Lighting ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Historic lighting fixtures such as the one pic- tured above add vitality to downtown streets. Nighttime lighting promotes the identity of individual businesses, as well as street vital- ity and security. Restaurants and shops with evening hours, as well as buildings where evening events are scheduled, often need exterior lighting. Even when businesses are closed, effective and attractive display win- dow lighting encourages evening window shoppers who may return during business hours. IMPORT ANT CONSIDERATIONS... Public and landmark buildings are generally more heavily lighted than private commercial structures. Lighting can be used to focus attention in the nighttime environment. GUIDELINES FOR PRESERVATION AND REHABILIT A TION . Recommended actions or treatments are indicated by V. . Actions or treatments not recommended are indicated by X. Retaining Historic Lighting V Retain historic light fixtures that are either original to a building or are part of a later, significant design. Use appropriate tech- niques for repairing and maintaining historic fixtures. ~ ' , ..... .> Traditional light fixtures and historic illuminated signs enhance the daytime and nighttime charac- ter of downtown Roanoke. v Obtain replacement fixtures of a similar style and size from a salvage supply or an- tique shop if existing light fixtures are dam- aged beyond repair, or choose a compatible design from a commercial manufacturer. V Retain existing illuminated signs, particu- larly neon signs, that are in character and scale with abuilding's fat;ade or that repre- sent an important element of an overall fa- t;ade design. GUIDELINES FOR COMPATIBLE DESIGN Lighting for Storefronts and Signs X Do not use storefront light fixtures and other general lighting fixtures unless there is historical evidence of their use and appear- ance. V Limit lighting to the interior of display windows for most commercial uses. The storefront may include painted window signs that are not illuminated directly but are ,,,,., 4th Draft, 8/9/07 . visible by the light from within a store or display window. A well-lit window display provides attractive nighttime lighting. V Use light fixtures that direct light upward and shield the light source from the viewer when providing external illumination for signs. Externally illuminated signs should be used for businesses that are open in the evening, such as restaurants. J Lighting should be shielded and directed toward a sign to avoid glare. V Locate new light fixtures and associated wiring in an inconspicuous manner that does not obscure or damage important mate- rials or features of a building's fat;ade. The placement and design of this modern lighting fixture are inconspicuous and non damaging to major building features. Additionally, the com- pact fluorescent light bulb in this fixture uses substantially less energy than a traditional incan- descent bulb. V Conceal the light source for display win- dows, signs, and architectural features to avoid glare. Consider: . recessed ceiling fixtures in display win- dows, . angled light fixtures, and fixtures with metal shades or baffles. . Appropriate goose-neck fixtures in the H-l Dis- trict. X Do not use flashing or moving lights. " "~ ,'.' O~',;" ',' ,'(1, ~~. ~ O~@(sl%~fR\~ Neon signs hung inside display windows can add special character to the nighttime environment. t 14' . V Use light of an appropriate color quality such as incandescent, warm fluorescent, or quartz lighting that preserves the natural daytime colors of objects. V Provide adequate lighting to side or rear entrances for safety and security. Avoid the use of high~intensity security lighting unless these areas are not visible from the street. Site Lighting V Choose light fixtures that are appropriate to the scale and character of landscape and parking areas and that are compatible with adjacent buildings. V Use standards and poles that are less than twenty feet in height for general area light- ing. X Do not use high-intensity security lighting for general area lighting. V Control glare by using light fixtures with parabolic reflectors or louvers to direct light downward rather than outward. <8 Appropriate site lighting fixtures can make pe- destrian areas safer and more attractive, high- light plant materials, or provide general area lighting suitable for parking lots. Directing light downward helps control light pollution. 4th Draft, 8/9/07 Hardware and Accessories ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT escutcheons, . distinctive painted or applied street numbers, . historic or symbolic features of a trade or service (pawnbroker's globes, barber's pole), and . historical markers. Banners such as the one above can reinforce dis- trict character. Functional elements, such as hardware, light fixtures, and street numbers, often help rein- force a particular architectural style, while 'other more decorative elements, such as banners, flags, and historical markers, can add interest to a building's fat;ade and vital- ity to a commercial streetscape. Traditional commercial hardware and building accessories are important in reinforcing the ,building's character or expressing its history. A building's architectural detailing may suggest design motifs for banners or other accessQries that can add vitality to a commercial fafade. GUIDELINES FOR PRESERVATION AND REHABILIT A nON i I I. Recommended actions or treatment are indicated by V. Actions or treatments not recom- mended are ind~cated by X. ,: . . DEFINITIONS Escutcheon. A protective plate surrounding a keyhole, light switch, door knob, etc. Pier. A vertical structural support, usually rectangular in shape. Transom. A window lo- cated above a door opening. Retaining Important Features v Identify and retain all hardware and deco- rative elements that are historic or demon- strate quality craftsmanship, such as: . door handles, locks, and push plates, . decorative metal grilles, vent covers, or ~ \ 0000 tlt1ObaOnCm'D Cd Bg~~&~~2Jga ggDO~~~~LJiJgg Ol)~', ,t7~,~,r::;""~,~Ogo, a DO " l-lL/.c:n;:\"../a K"'ioa 00t:; ~~Dn(Y5C:U8a COODGlt:ll:m bOl:::ll::10J 0 g OG) ( "0 A variety of historic decorative features character- ize Roanoke's commercial buildings. Repairing Damage V Repair broken hardware whenever possi- ble. When replacement is necessary, look for items ofa similar style, size, and material at an antique dealer or salvage yard, or choose a new item that is similar to the original item in material, size, and style. V Keep metal features polished or painted, as appropriate, including steel railings, fire es- capes, and ladders. GUIDELINES FOR COMPATIBLE DESIGNS v Remove or relocate fire escapes and lad- ders to the least conspicuous side or the rear of a building when possible. Explore oppor- tunities to replace fire escapes with interior fire stairs. '" Choose exterior light fixtures that reflect the architectural character of a building's fat;ade. Historical designs may be appropri- ate if there is documentary evidence of their presence, but avoid using fixtures that give a false historical impression or that are associ- ated with a special theme. (See Exterior Lighting. ) Relocation of a fire escape and replacement of altered windows can enhance a building's ap- pearance. V Use painted or applied numerals rather than words to display a building's street ad- dress. Street numbers should appear in a visible and traditional location, such as the transom above the storefront door or on the door itself. (See Signs.) V Use banners for special events or as part of a coordinated promotional effort with other downtown merchants to add vitality to the commercial district. V Use individual banners to help express the character of a particular business. Display such banners only so long as they appear neat and clean. A pern~it from the city is required. ' V Choose or design a banner that comple- ments the building's appearance and busi- ness character. Because they are changeable, banners can adopt seasonal designs or color schemes more effectively than signs. V Locate banners above the storefront open- ing or on a masonry pier, but do not obscure or destroy any important features of the fa- t;ade. Make sure any mounting hardware will not damage the fat;ade. A banner may be attached to a single horizontal pole at the top, or stretched loosely between top and bottom poles. V Tables and chairs may be appropriate for certain use in the historic district provided that they: Banners can add seasonal variety and color to an otherwise established storefront. . are located within 3' of the building, . leave 5' of sidewalk for pedestrian use, . meet the design guidelines and stan- dards for the types of fumiture that can be used, and . have a permit issued for their use. V Place any historical markers or plaques in an inconspicuous location on the front of a building, such as on a masonry pier. ,Mark- ers should be of a durable material, such as bronze, and placed where they will not ob- scure or destroy important features of the fat;ade. ~ Commemorative plaques are an important way 0/ reminding a community about its architectural heritage. V A void using flags unless the building is of a civic or institutional nature. ... . 4th Draft, 8/9/07 .c.; iJli Utilities and Rear Elevations ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Utilities can have a significant impact on a building's appearance, particularly when located on the front fat;ade. Even when placed on the side or rear of a building, utili- ties may contribute to a cluttered appearance and interfere with efficient use of these areas. The visibility and accessibility of the rear elevation from adjacent off-street parking areas makes improving the appearance of these areas desirable. Rear elevation:s may provide increased opportunities for additional access to both ground-floor and upper-story activi- ties. IMPORTANT CONSIDERATIONS.,. The architectural character,of a commercial fa- r;;ade can be destroyed by the numerous or obtru- sive placement of utilities. Improving the appearance of rear elevations of com- mercial buildings -especially those visible from adjacent parking areas or open spaces-can- in- crease opportunities for business identity and patron access. GUIDELINES FOR PRESERVATION AND REHABILITATION · Recommended actions or treatments are indicated by V. . Actions or treatments not recommended are indicated by X. Retaining Important Features v Identify and retain o~iginal or si~ificant later materials and features of a building's rear elevation. Although changes to the rear of a building are generally more acceptable that those to a front fat;ade, it is particularly im- ' portant to retain features that are of the same design as original features present on the principle fat;ade., V Assess the present use of the rear elevation of a building and determine appropriate'reha- bilitation treatments. Recognize that a build- ~ ingwith a pedestrian-scaled rear entrance will have different considerations than a building with a raised loading dock and large overh~ad doors. Removing Inappropriate Treatments V Evaluate the appearance and location of existing utilities at the front, side, and rear of a building, including: . electric lines, panels, and meters, . telephone lines and panels, . gas and water meters, . cable television lines, . satellite dishes, . solar panels, . fire alarms, sprinklers, and security sys- tems, . window air-conditioning units, . fuel tanks and mechanical equipment, . trash containers and recycling bins, . loading/delivery area, and . private parking. Inappropriate window treatments, outdated utilities, and trash add to the cluttered appear- ance of a rear elevation. DEFINITION Rehabilitation: Making possible a compatible new use for a building through repair, alterations, or addi- tions while preserving por- tions or features that are important to the building's historic or architectural character. 4th Draft, 8/9/07 Removing inappropriate window treatments, outdated utilities, and providing a trash area can improve the appearance of a rear elevation. V Relocate conspicuous utilities whenever possible to less visible locations. Plan util- ity placements and connections so that they do not interfere with public access to rear entrances. ,;,~~ ; Removin$ exhaust fans and power lines to a less conspicuous location at the side or rear of a building will improve the appearance of its fa- r;;ade. V Remove materials that detract from the appearance ~f a rear elevation whenever pos- sible, such as: . metal panels, plywood siding, or other cover-up treatments, . masonry, metal, or plywood window ...:.-"'t ". ..- infill, . window grates, window-mounted fans, or mechanical equipment, and . outdated signs, lighting, utilities, wires, , and hardware. X Do not allow water dripping from air- conditioning units to fall on pedestrians or cause deterioration to building materials. Repairing Damage V Make sure that gutters, downspouts, and drains work properly and that the ground slopes away from the rear of the building to avoid water damage and building deteriora- tion. V Improve safety and maintenance at the rear of buildings by providing: . an area for trash containers, · paving-particularly to rear entrances- or gravel to improve or control surface drainage, and . sufficient pedestrian-scaled lighting. Rehabilitation and Other Alterations V Consider whether rear entrances are feasi- ble. Reduce potential conflicts with deliver- ies or service access. V Install relocated and new utilities at the ! rear of buildings, taking care to: . avoid damaging, <?bscuring, or removing important materials and features, . reduce conflicts at access of rear en- trances, and . install the utilities in a neat manner and an inconspicuous location. V Enclose and screen trash collection areas rather than leaving trash cans or dumpsters in full view. V Consolidate the location of utility meters and servicing requirements for several adja- cent buildings and provide a centralized trash pick-up site. V Explore ways to reduce the visual impact of utilities by screening them or painting them the same color as the walls of the build- ing when they cannot be eliminated or relo- cated. V Make public access to the rear of a building identifiable, inviting, and safe by providing: ... separate pedestrian and delivery/ service access, . ' 'adequate walkwa'ys, paving, and light- ing, and . clearly identifiable entrance door and signage. V Relate the design of the r~ar elevation to the deSIgn. of the principle fat;ade. The relationship may be reinforced by the similar treatment of: ~, . . color, . entrance door an~ h<;lrdware, . sign shape and lettering style, . (smaller) display windows, . awnings, and . lighting. V Consider that a rear entrance may be different in design from the storefront if the rear of the building serves a different tenant, such as an upstairs office; but make both the rear entrance and the main storefront relate to the overall character of the building. .;,j Consider using plant materials at the rear of buildings to improve their appearance and make entrances more inviting. Avoid, however, planning schemes that will require considerable maintenance. V Satellite dishes should be sized as small as possible. Rehabilitated rear faces make safe and attractive secondary entrances to ground-floor commercial , spaces. V Public visibility of satellite dish~s should be as limited as possible. They should never be sited on building fronts. ' V Solar panels and other roof top utilities should be screened from public view by placement behind parapet walls or being set beyond the field of view from the street. The design, materials, features, and color scheme of a rear face SlfCh as that shown below, particu- larly one that provides public access, should rJlate to the front far;;ade in a relationship similar to the one illustrated. 4th Draft, 8/9/07 Off-Street Parking ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT Large parking lots have a significant impact on th~ appearance of downtown Roanoke, making ~t appear empty of businesses. However,the ':lvailabi~ity of accessible park- ingis also important to area residents and visitors who patronize downtown busi- nesses. The design and placement of off- street parking is critical to maintaining the aesthetic quality of the historic district. IMPORT ANT cONSIDERA nONS... Off-street parking-areas usually represent a short-term or interim land use until more inten- sified development can occur. Voids in a landscape-'such as a vacant lot or an off-street parking area-are generally less desir- able within the H-l District that a continuous line of building facades. Clearly defining the edges of off-street parking areas helps integrate these open spaces into the framework of downtown. GUIDELINES FOR COMPATIBLE DESIGN · Recommended actions or treatments are indicated by V. . Actions or treatments not recom- mended are indicated by X. Planning and Site Selection V Locate parking behind a building rather than to the side or front to reduce its visual effect. Design parking areas s'o that they enhance the appearance of a building's rear side. Provide rear access to parking. V Explore opportunities to share parking between two or more businesses that have their peak demand for parking at different times of the day or week. V Consider alternative sites for employee parking in less heavily developed areas ad- jacent to a commercial district rather than directly within the district itself. X Do not demolish commercial buildings solely to provide off-street parking. Con- sider rehabilitating such buildings and pro- viding parking at the rear of the lot. l r Locating parking behind a commercial block re" duces its visual impact yet puts it within easy access of employees, shoppers, and visitors. ,>c' .. X Do not develop parking areas in a way that would severely limit or preclude future building construction or other land uses. Design Considerations for Parking V Define the street frontage of parking lots and provide partial screening of parked vehi- cles using one or more of the following fea- tures: . 'plant materials or . low walls. V Provide hard-surfaced paving, such as as- phalt or concrete, sloped to provide proper drainage, for all parking lots. V Use plant materials, such as street trees ,or shrubs, to provide definition and screening of parking lots. Plant materials should: . require little maintenance and . tolerate conditions in an urban environ- ment. , DEFINITIONS ,Peak demand: The time of ;day during which there is maximum usage. Street frontage: The length of a building site along a street. Streetscape: The overall appearance of buildings, signs, lights, plantings, and other elements along a street. 4th Draft, 8/9/07 't Defining the street frontage of a parking lot with plant materials or walls helps to reduce the visual affect of parked vehicles. V Use masonry walls to define and screen parking areas that are next to or between buildings. Choose masonry that is compati- ble with, but not necessarily the same as, that of adjacent buildings. Include landscap- ing in the design. V Use painted iron fences in combination with plant materials to screen parked vehi- cles from view. Wooden fences are not ap- propriate. c:o CD Masonry walls and plant materials at street : frontages can help make aninfiU parking lot more compatible in appearance with neighboring build- ings. " Consolidate the entrance and exit of a parking lot in a single location at a sufficient distance from street intersections to avoid traffic and pedestrian conflicts. V Define the entrance and exit of a large parking lot with appropriate signs and plant materials while providing adequate lines of sight for entering and 'exiting vehicles. V Provide several smaller areas of parking rather than a single expanse within a large parking lot, separated by features such as . planting islands, . walkways, and . access drives. V Provide clearly defined pedestrian areas and handicapped accessibility within park- ing areas. Direct the flow of vehicles and pedestrians throughout the site using . raised walkways and curbs and . different paving materials and textures for vehicular and pedestrian circulation. V Use appropriate lighting at the entrances and exits and within parking lots to provide adequate nighttime visibility and security for vehicles and pedestrians. V Use appropriate signs to: . identify public and private parking lots and . notify parking patrons of applicable regulations and fees V Design auxiliary buildings or structures, such as attendant booths or pay stations, that are in keeping with the architectural character and materials of adjacent commer- cial buildings. Appropriate construction materials for such buildings or structures may include . brick or stone, . painted wood, and . painted metal. Giving careful design attention to pay stations, lighting, and signs helps make parking lots com- patible with downtown Roanoke's historic char- acter. ;< .. mt&l ~, ~ Reduce the scale of large parking areas by creat- ing several smaller areas defined by drives, walkways, and plant materials. 4th Draft, 8/9/07 '" (~ .. New Construction ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l DISTRICT New construction in the historic district is important in encouraging growth and new investment. New construction may include additions to an existing building or the de- sign of a new building, either on an infill site between existing buildings or on an open site. To maintain the integrity of the district,' new constructio~ must be compatible and in context with other buildings. IMPORT ANT cONSIDERA nONS,.. Observing the same design principles and organi- zation will help unify new and existing construc- tion. New construction that expresses the time in which it is built is important to the ongoing his- tory of downtown Roanoke. High-rise and signature buildings can provide new focal points for the downtown while relating to the lower scale of adjacent buildings. GUIDELINES FOR cOMP A TlBLE DESIGN · Recommended actions or treatments are indicated by V. · Actions or treatments not recommended and other warnings are indicated by X. Additions to Existing Buildings V Additions should be compatible with exist- ing buildings in size, scale, color, and materi- als. X Do not let an addition overwhelm an exist- ing building. Additions should be subordi- nate to the existing building in size and ap- pearance, be located on the least-public side of the building, and exhibit a distinct but compatible appearance if it has its own street frontage. X Do not obscure or destroy important fea- tures or materials of existing buildings when making additions. V Design and construct additions so that if they are removed in the future, the basic form and character of the original building will remain intact. This bank addition is compatible in appearance with the original building, yet is clearly subordi- nate to it in size and detailing. SitinglRelationship to Street V Orient construction to the street front that supports'the greatest pedestrian activity V Observe the same setback as adjacent or nearby buildings. Buildings should be sited at the front of a lot abutting the back edge of the sidewalk. lnfill construction should not have a greater setback than adjacent buildings. V Incorporate ground-floor commercial used in new construCtion, whenever possi- ble, to add vitality to the streetscape. If the ground floor is to be used for offices or similar used, design the ground floor fa- t;ades to: . permit views into the building and . incorporate architectural detailing to provide visual interest. DEFINITION Street frontage: The length of a building site along a street. 4th Draft, 8/9/07 New construction should include commercial spaces at the ground floor, such as in the upper illustration, or should make provision for views into ground floor offices, as shown in the lower illustration, to add vitality to the streetscape. V Place parking to the rear or side of the building or use another existing parking area. Height, Width and Proportion V New buildings should conform in general with the predominant story height of exist- ing buildings on a block. '..J New buildings should maintain the pre- dominant width and proportion of existing : buildings on a block. Most commercial buildings in the historic district are vertical : in proportion and fairly uniform in width. Buildings on infill sites that are wider than most should be subdivided into bays that relate to the width of typical buildings. -'" ,. .. lnfill construction should comply with the pre- dominant story height, as shown in the upper illustration, and building width and proportion, as shown in the lower illustration, of existing buildings on a block. Where wider in fill sites occur, new construction should be subdivided into bays of appropriate width. Roofs V Choose a roof form that is compatible with other commercial buildings in the historic district. Roofs for new commercial buildings should not be prominent visual features of the main fat;ade. Most buildings have shal- low-pitched shed roofs that slope toward the rear of the building and are hidden behind a parapet wall, although several buildings have gabled roofs behind a high or stepped parapet. Storefront V Design a compatible new storefront by in- corporating the design features of traditional storefronts. Employ present-day construc~ tion materials and techniques to avoid re- creating a historic appearance. V Provide a separate upper-floor entrance, if appropriate, but keep the primary emphasis on the storefront and its entry. <I .. r ;' ... ...... ... "- ...... "- .... '..... ....... A new storefront should use large areas of glass for transparency, incorporate a recessed entry, and be contained by the piers and storefront lintel of the front far;;ade. Windows V Incorporate windows of the same size, proportion, spacing, and rhythm in new construction as those of existing commercial buildings. V Keep the proportion of window to wall area for both upper and lower facades com- patible to that of existing buildings. The upper facades of most commercial build- ings in the historic district have a signifi- cantly larger area devoted to solid wall sur- face than to windows, while lower facades and storefronts are primarily windows. r1r,r, r' r1r" r'.r,rl r1 ,1r1 .~. LJ L lU LJ ~l ~,~ LJ tJ LJ U~l~"j .cWIllclOW rhythm -~~-1 ; Jtiireftoritrhythm .J .' Infill construction should keep the same pattern of windows and storefront openings as existing adjacent buildings. Style V Adopt a style for new construction that is compatible with the traditional character of older commercial buildings in the historic district yet reflects its own time. X Do not use inappropriate historic themes that give the building a false historical ap- pearance. New construction should be compatible in ap- pearance with its older neighbors yet reflect the time in which it was built. Materials, Colors and Details v Choose materials that are appropriate to the district's commercial character. Avoid materials and colors usually associated with residences. V Choose materials that have color as one of their inherent features, such as brick or stone, for a building's exterior wall material (s). The colors of materials for new construc- tion should be compatible with those of ex- isting adjacent buildings. V Select colors for the painted features of a building that are compatible with its exterior wall materials and with the color schemes of neighboring buildings. V Incorporate detail and decoration to an appropriate degree in new construction to avoid blandness and establish a compatible relationship with existing buildings. Avoid, however, using exact copies of decorative features or details that are unique to a par- ticular commercial building. High-rise and Signature Buildings High-rise buildings (those over five stories tall) and signature buildings (those designed by a nationally recognized architect or hav- ing exceptional design merit) will be evalu~ ated on a case-by-case basis. In general, however, the following guidelines should be 4th Draft, 8/9/07 ",,,," .. -<(~ considered: V Reinforce pedestrian and streetscape activ- ity at ground floor level by providing: . ground-floor commercial spaces, . views and access to ground-floor offices and other similar spaces, and . pedestrian amenities such as benches and landscape areas. V Ensure that the new building fits within the context of the area. Consider street views, activities, buildings in the vicinity, and other features. V Adopt a three-part organization for the design of a high-rise building, consisting of: . base - the lower floor(s) that supports streetscape activity or, if the building is significantly taller than its neighbors, that relate to the height of adjacent buildings, . tower - the typical upper floors that have architectural treatment on all sides, and . cap - the top floor(s) and roof that give the building its identity on the skyline. ] , I ] High-rise buildings should have a three-part or- ganization. X A void blocking views: . to significant, city-wide focal points and . down major streets or pedestrian thor- oughfares. " ,.., DEFINITIONS Racking:' A sideways shift- ing of strucfuralmembers, ' , causing structural damage. Rehabilitation: Making possible a compatible new use for a building through repair, alterations, or addi- tions while preserving por- tions or features that are important to the building's historic or architectural character. Relocation and Demolition ARCHITECTURAL DESIGN GUIDELINES FOR THE H-l and H-2 DISTRICTS Because much of the significance of district build- ings come from their relationships with one an- other, relocation and demolition should occur only in extreme situations. Moving a historic building to another loca- tion is seldom the most desirable form of preservation. Many of a building's historic associations come from its physical setting and its relationship to other nearby build~ ings. Relocation severs those relationships and preserves only the form of a building. More drastic yet, demolition represents the irrevocable loss of a structure. Relocation and demolition both have impor- tant implications for adjacent building and landscape areas. Consequently, relocation - or finally, demolition and salvage - should be considered only as a last resort when pre- serving and rehabilitating a building in its original location and setting are not possible. IMPORTANT ... , : Preservation of a building it its existing location is preferable to its relocation. When relocation is unavoidable, the building, as well as adjacent buildings, must be stabilized to protect important architectural and structural features. Demolition of a building should only be consid- ered if alternatives for rehabilitations are not fea- sible and the loss of a building will not adversely affect the integrity of a district. TIle impact of demolition can be lessened by documenting a building's appearance and sal- vaging historic materials. GUIDELINES FOR PRESERV A nON AND REHABILlT A nON . Recommended actions or treatments are indicated by .y. . Actions or treatments not recom- mended are indicated by X. General v Make every effort to preserve rather than demolish a historic building. Thoroughly evaluate all rehabilitation and use altema- tives, including moving. V Undertake thorough documentation of a building prior to its relocation or demoli- tion, including: . professional photographic documenta- tion of its present appearance, . dimensions of the overall building and its major features, and . relationship of the building to its site and adjacent buildings. ( Thoroughphotographic and written documenta- tion of a building's size, condition, and appear- ance is necessary before undertaking relocation, salvage operations, or demolition. V Submit a copy of all documentation to the Roanoke Architectural Review Board (ARB) , for archival purpo~es. Relocation V Hire a licensed professional building mov- ing contractor experienced in moving his- toric structures to undertake the relocation of a historic building. V Select a setting for a relocated building that is compatible with its character, even if the new site is not included in a historic district. V Comply with relevant guidelines govern- ing the siting and design of infill construc- tion when relocating a historic building to another site within the district. V Plan the relocation route carefully to: . avoid narrow, winding, or steeply in- clined roads, . comply with height, weight, or size limi- tations, and . identify overhead utilities that might pose clearance problems. V Move buildings intact whenever possible. If the structural condition of the building or conditions of the relocation route preclude o~ D~tJLJD The relocation route should be planned to avoid curves, overhead utilities, and weight limitations; moving a building as a single unit, then par- tial disassembly into the largest workable components is preferable to total disassem- bly. V Protect buildings or building components from damage during the actual move. This may involve, for example, the boarding up of doors and windows or the provision of additional bracing to prevent racking. V Contact the Roanoke Regional Preservation Office (RRPO) of the Virginia Department of' Historic Resources for assistance when con- sidering the relocation of a building that is listed in the Virginia Landmarks Register and/or the National Register to determine how to ensure that the building remains listed during and after its move. V The ARB must recognize the following items when reviewing a request for demoli- · that the purpose and necessity of the demolition are in accordance with the dis trict, . that loss of the structure will not be ad- verse to the district or the public interest by virtue of its uniqueness or its signifi- cance, . that demolition will not have an adverse affect on the character and surrounding environment of the district, and . where a development plan for a new use of the site is proposed and submitted, the board shall review the proposed devel- opment conforming to the regulations of the district. V Save important features of a historic build- ing slated for demolition when efforts to re- locate it fail. Important items to save may include: . windows, doors, and trim, !/ . mantels and stairways, . columns, baseboards, and cornices, . paneling and decorative wall or ceiling finishes, . other decorative interior and exterior wood a~d metalwork, such as metal ceil- ings, . hardware and light fixtures, . flooring, . heavy timbers, and . bricks, stone, and other masonry ele- ments. ' V Use salvaged elements for repair, mainte- nance, and rehabilitation projects involving similar buildings within the historic district whenever possible. '~",^" \ 4th Draft, 8/9/07 Undertaking salvage operations prior to demoli- tion can save important decorative features and building materials that may be useful in other rehabilitation projects. ;1 }"~ p' , t?' Homelessness in Roanoke City Council Briefing November 5, 2007 Citizens of Roanoke ask about the apparently homeless persons who appear to congregate in Roanoke's downtown: the market district, the parks and the library. People ask how many homeless people there are in Roanoke, where they come from, where they stay, and what services are available to them. We don't always have definitive answers to all of these questions. The actual numbers of homeless individuals is difficult, if not impossible to calculate. The definition of homelessness varies by the data source and by the funding source. Most homeless calculations do not take into account persons who are "doubling up", that is those staying with relatives or friends and mayor may not include those living in transitional or domestic violence housing or shelters, or those who do not meet the Federal definition of chronically homeless. In Roanoke during the week of January 21-25,2007 data were collected regarding the adult individuals staying in local homeless shelters, transitional programs, jails, other facilities and those who were unsheltered. Counts also include persons in the Roanoke County jail and Firebase Hope, a program specifically for veterans and located in Salem, as well as Safe Home Systems a domestic violence shelter located in Covington. All of the shelters agreed to assist in the count (see complete list on page 6 of the report). Unsheltered person were counted by the Homeless Assistance Team (HAT) our street outreach program. In addition persons were surveyed to obtain more detailed information about their situations. r ) ~, \:\ The nightly count for the Thursday of that week was 566 adults and children (under age 18) experiencing homelessness. Of the 493 adults, 333 adults agreed to complete the detailed survey. I have given each of you a complete report of the findings prepared by the Council of Community Services. I would however like to highlight some of the findings. First, the twenty year trend shows an increase of 363% in nightly averages collected by the Point In Time (PIT) survey. In January 1987 the survey counted 122 persons versus the 566 persons counted in January 2007. Of the 566 counted in 2007, 64% were male and 36% female. 55% identified themselves as Caucasian and 35.4% identified themselves as African-American.33.6% had children with them. 20% were veterans. In January 2007 when asked how long they had been homeless over half (57.6%) indicated that they had been homeless for six months or less. 44.1 % indicated that they had never been homeless before. 72.7% indicated that they have lived in the Roanoke Valley for longer than 6 months. Of the 566 in the ,2007 survey 47.1 7 % were housed at the Rescue Mission followed by 12.01 % at RAM and 10.78 % at Red Shield Lodge. 28 persons or 4.95% were housed in the Turning Point the domestic violence shelter in Roanoke. The types of shelters available in Roanoke include overnight shelters: Rescue Mission and Red Shield Lodge; Transitional Shelters: TRUST, TAP- TLC, Interfaith Hospitality Network, YWCA; Domestic Violence Shelter: Turning Point; Substance Abuse Programs for the Homeless: Shenandoah Recovery Center, Rescue Mission; and a Day Shelter: Roanoke Area Ministries. 53 % of the survey respondents indicated that they became homeless while living in Roanoke. Of the remainder 62 came from other Virginia localities and 30 came from other states. If you look on pages 10 and 11 you can see exactly where they came from. The locality in Virginia most .I / '1 often identified as the last place of residence other than the City of Roanoke was Lynchburg with 10 persons, Danville City was next with 8, Franklin County 6, Martinsville City 5 and Salem 4. Other states were North Carolina 7, Pennsylvania 3 and Wisconsin 3. Over 1/3 of respondents have a high school diploma or more. 23% are working full time and 16% said they are employed part time. Homeless persons use a variety of transportation methods. 7.2% report having their own cars, 69% report walking, 23% have family or friends who will transport them, 46 % use Valley Metro and 7.8% report using other methods. 44% reported that they are actively looking for work. Of those employed nearly 20% report that their hourly wage is between $6.00 and $8.50 per hour. Other sources of income are Food Stamps, 551, relatives or friends, Social Security Disability, Temporary Assistance to Needy Families, and panhandling. While 29% of the respondents report that they are currently receiving mental health services, 41.1 % indicate that they have received mental health services in the past. 46% have received alcohol abuse treatment at some point. 45.6 % say they have received drug abuse treatment. While a majority indicates that they have seen a doctor within the last 3 months, very few have seen a dentist or eye doctor within the last 12 months. The emergency room and the Rescue Mission clinic are the two primary sources of medical care for homeless persons. 54% have prescription medications. 26.4% of those surveyed indicated that they are homeless because they were unable to pay for housing (rent or mortgage). Another 11.7% say that family problems contributed to their homelessness and 8.4% state that domestic violence is the reason for their homelessness. 48% report ,- that now that they are homeless finding affordable housing is a major barrier for them along with inability to find work (37.2%), with various medical, disability and substance abuse issues being significant barriers as well. Looking at just these statistics we see a picture of people who are poor, in ill health and who have histories of substance abuse and mental health problems. We see a fair number of families with minor children, and families and individuals who are not new to the Roanoke Valley but who are new to homelessness. Better access tojob training and medical care as well as to affordable housing seems indicated. A point in time survey provides us with important, but limited information about the homeless population. Funds were secured from HUD with City matching funds to develop a Homeless Management Information System which is up and running in Roanoke. This system will help us track homeless individuals as they access services through our network of service providers. It will help us identify users of multiple services and to identify the services most critical to this population, important information for.planning purposes. At this time a most of the service providers are using the system; however only consistent and -' universal use will enhance the utility of the data. I would like to acknowledge the Council of Community Services whose staff is managing that system and who analyzed the data for this report. ...,. Final Edition - 10-22-07 , Roanoke Valley Alleghany Regional Advisory Council On Homelessness Winter Shelter Survey Report January 2007 Prepared by: COUNCIL of COMMUNITY SERVICES 1 Final Edition - 10-22-07 2007 Winter Homeless Survey Emergency Shelters, Transitional Housing and Street Count Conducted by: Roanoke Valley Alleghany Regional Advisory Council on Homelessness Dr. Paula Prince, Jefferson College of Health Sciences, Chair Reverend Frank Feather, Past Chair Mr. AlIen Barrow, Social Security Administration Mr. William Brooks, City of Roanoke Sheriff's Office Dr. Kimberly Ferren Carter, Radford University School of Nursing Mr. John Chambliss, Roanoke County (Dawn Riddle, Representative) Mrs. Jane Conlin, Director, City of Roanoke Human/Social Services Officer Curtis Davis, City of Roanoke Police Department Mr. Ted Edlich, Total Action Against Poverty (Ellen Brown, Representative) Ms. Pam Kestner-Chappelear, Council of Community Services (Dan Merenda Representative) Ms. Malora Horn, Roanoke City Schools Mr. Dannie McClain, Formerly Homeless Mr. Ed McGrath, Blue Ridge Behavioral Healthcare Ms~ Melinda Payne, City of Salem (Ben Tripp, Representative) Ms. Nancy Reid, Roanoke Gas Mr. Earl Saunders, Roanoke Housing Authority Mr. Shane Sawyer, Allegheny Regional Commission Mr. Rob Schmitt Salem VA Medical Center Mr. Curtis Walker, Blue Ridge Independent Living Center Mrs. Harriett Woodward, Alleghany County Social Services Mrs. Carol Tuning, Staff Coordinator Secretary Mrs. Pat Rolley 2 f Final Edition - 10-22-07 Alleghany Regional Advisory Council on Homelessness 2007 Winter Shelter Survey Introduction The data contained in this 2007 Winter Shelter Survey provide pictures of Roanoke's homeless population ata particular point in time. The pictures, taken as a whole, are an album of the real men, women and children who because of societal pressures such as unemployment, lack of housing, substance use, family instability, acute and chronic health and mental problems find themselves homeless and in need of shelter. Homelessness statistics included on the following pages are not only numbers; they are people dealing with survival issues such as access to food, shelter, physical safety and economic stability. This report summarizes information about the homeless collected in January 2007. The data collectively viewed are indicators of the condition of homelessness and are used by the Advisory Council to inform its recommendations to the Blue Ridge Continuum of Care, as required by the United States Department of Housing and Urban Development (HUD). Point in time data clarify an understanding of the extent of homelessness and the people who suffer its consequences on a daily basis. The Advisory Council uses data from the Point in Time Survey to assist in services gap analysis and to identify trends in the homeless population of the Roanoke Valley. Recommendations based on this information are presented to government bodies, organizationsf community agencies and others to support funding requests. SpeCific objectives of the 2007 Winter Shelter Survey are: · to obtain an estimate of the number of individuals and families relying on emergency shelters and transitional housing within the designated time period; · to obtain information on prior residences of the homeless population; · to identify the current issues facing citizens without permanent housing; and · to identify the number of chronically homeless persons at a point in time. Survey data are not intended to answer all the questions regarding homelessness in the region. Rather these data offer a picture of a complex, multidimensional social problem. 3 Final Edition - 10-22-07 The Advisory Council makes every effort to ensure the accuracy of survey data collection. Realizing that the actual number of individuals and families without permanent housing is difficult, if not impossible, to obtain and that numbers vary depending on definitions of homelessness, the Advisory Council continues to concentrate on individuals and families who rely on or are in need of emergency and transitional housing. The Advisory Council acknowledges, but is unable to realistically count or , estimate, the sub-population of the' hidden homeless who are sharing living space with friends and family, as well as those who remain anonymous and do not wish to be located or assisted. Finally, the Advisory Council understands that the homeless population is multifaceted and that no single snapshot of a homeless person, or group of homeless people, is representative of the entire homeless population. Methodology The procedures utilized to collect information were as consistent as possible with those used in prior surveys. Daily adult occupancy totals were collected at participating shelters during the week of January 21-25, 2007. Average nightly totals for the week were 566 individuals experiencing homelessness. Of these 566 individuals three hundred and thirty-three adults (n=333) participated in the survey. Children under the age of 18 were not surveyed. It should be noted that data charts will not always total 333 due to non-response or multiple response by clients. Homeless adult clients were surveyed by agency staff, the Homeless Assistance Team and other volunteers. Shelters were contacted for permission to survey clients with 100% of shelters electing to participate in the survey. These shelters are: Overnight shelters: Rescue Mission, Salvation Army Red Shield Lodge, TRUST House, Total Action Against Poverty Transitional Living Center (TAP-TLC), Roanoke Valley Interfaith Hospitality Network (IHN), Firebase Hope, Salvation Army Turning Point and YWCA. Day shelters: Roanoke Area Ministries (RAM) and Samaritan Inn Other facilities: Shenandoah Recovery Center Street count: Unsheltered 4 , Final Edition - 10-22-07 Alleghany Regional Advisory Council on Homelessness 2007 Winter Shelter Survey Key Findings · 333 Survey responses were collected. Only adults older than 18 were surveyed. · Nightly Occupancy Averages increased by 363% over a 20 year period · 75% of Homeless surveyed have been in Roanoke Valley for more than six months' · 64% of Homeless surveyed were male · 55% of Homeless surveyed were white - 35.4% Black/African American · 20% of Homeless surveyed were veterans · Nearly half (49.2%) reported sleeping in a shelter last night · 69% reported being homeless for less than one year · 44.1% reported never having been homeless before · 26.4% reported inability to pay rent/mortgage as reason for current homelessness · 33.6% reported having children with them on night of survey e 29% are currently receiving mental health services · 41.1% reported having received mental health services in the past · 46% reported having received alcohol abuse treatment at some point · 33.9% had high school/GED education or more · 23% were employed full time · 26% received food stamps · 44% were actively looking for work · Inability to find work; affordable housing; medical problems and substance abuse were the 4 greatest challenges experienced by homeless 5 Final Edition - 10-22-07 Shelter/Location Night and Day Homeless* - January 25, 2007 Number Percentage RVIHN Roanoke County Jail Safe Home Systems Firebase Hope Roanoke City Jail Shenandoah Recovery Center YWCA TRUST TAP-TLC Turning Point Street Count Red Shield Lodge Roanoke Area Ministries Rescue Mission Total 2 6 7 8 9 13 18 18 23 28 38 61 68 267 566 0.35% 1.06% 1.24% 1.41% 1.59% 2.30% 3.18% 3.18% 4.06% 4.95% 6.71% 10.78% 12.01% 47.17% 100.00% Of the 566 Homeless Population - 513 Stayed In Shelters 300 250 200 150 100 50 o , ~'il>"".!l>.il> ~r~V~~0",,~ ,:;.~ ')'1f i$:' 0'1 ')'1f "'#..':.v ,:5-'.<,,'" &~ v~ J>cs '-$> ',p <(-' ~4, :;I,/a-0 0V} 0~ vc~ ~ '<"<<".{S'. >b~ ~vo -0'" .i:>i$i .;j.-.~'O vo-S 0"3 ~<:; C}-0 0<::> .<" .j.<:><' ~00 i$-~ fI>~~ 0 C}-0 -?;-O<$' <(~0 0"'<' a'" " "3 '0 Cj i>0 i1 0"'<' ~0 Q!- <<!P ~0 *0 <<" Q!- ~ ~ ~ -00 0'1f r/;<' Q!- 0~ Cj'<' *Includes homeless at Roanoke Area Ministries [RAM], Samaritan Inn and those who are on the street. Nightly Averages - 1987 thru 2007 January 1987 122 January 1989 151 20 Year Trend -363% Increase in Shelter January 1991 215 Occupancy January 1993 194 January 1995 281 600 January 1997 291 500 January 1999 309 July 1999 340 400 July 2000 310 300 January 2002 327 June 2003 416 200 January 2005 397 100 January 2006 408 January 2007 566 0 9:J~ 9:J 0; 9.>' 9.>f'l;, 9.><';;' 9.>~ 9.>0; \:)' }:jf'l;, \:)<,;;, \:) f\, 6 Final Edition - 10-22-07 Results - 333 participated in the survey- [Missing data is not reported and questions may have multiple answers thus percents may not total 100.] 1. How long has it been since you had a place to live?! Percentage Number Percentage El Less than 1 month Less than 1 month 45 13.5% I1!l 1.3 months 1-3 months 70 21.0% o 4-6 months 4-6 months 77 23.1% 16% o 7-11 months 7-11 months 38 11.4% 21% 111-2 years 1-2 years 53 15.9% IS! 3-5 years 3-5 years 33 9.9% 1m 6-10 years 6-10 years 6 1.8% 010 + years 10 + years 5 1.5% 23% 2. Please tell us the reason you are currently homeless. ~JLHilb6i Peicentage Unable to pay rent/mortgage Evicted lunrelated to payment Victim of domestic violence Family problems Institutional discharge Other* 88 24 28 39 14 130 26.4% 7.2% 8.4% 11.7% 4.2% 39.0% *Other includes a wide variety of reason such as the following: Jail, Addiction, unable to pay, violence, employment problem, moved from another facility, I am in drug court and my probation officer sent me here, Spouse left with resources, incarceration/government, budgeting, out of work, lost job; by choice, divorce, on disability, job, relocating, drug dependence, diabetic, just moved to town, not able to get job but can get disability, was incarcerated on 6/2006 lost my job my apartment and means of income, disabled-, started drinking again; jobless, irresponsible, bad budgeting" ' unable to work(RSL), judgment, short hours at work, move to Roanoke with girlfriend, bills, drugs, leg was amputated, from Salem program, no income, prison, too many drugs, harassed by staff in a program, bad area, unsuitable living conditions, car accident leaving me disabled I then lost my job and home, Lost drivers license unable to work, Left a drug infested area too dangerous, Hard to find work with out ID, Trying to pursue disability, Was in RM Rehab, Condemned home, Put into mental institution by sister because sister stated" I was going to kill myself", Husband suffered heart attack and lost everything, Suffered heart attack and lost everything. 1 HUD defines a chronically homeless person as an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years, To be considered chronically homeless, persons must have been sleeping in a place not meant for human habitation (e.g., living on the streets) and/or in an emergency homeless shelter during that time." 7 Final Edition - 10-22-07 3. How many times have you been homeless before? 44.1% are Homeless for the First Time 200 150 100 50 o Never before III Number 147 Never before 1 time 2-3 times 4-5 times More than 5 times !aNumberl 1 time 2-3 times 4-5 times More than 5 4. What racial/ethnic gro,up do you identify with the most? AsianlWhite Native Hay.' aiian/Pacific Islander American Indian/Alaska Native/Black Black/African AmericanlWhite American Indian/Alaska NativelWhite Other multi-racial Black/African American White/Caucasian 83 69 12 17 Number Percentage 147 44.1% 83 24.9% 69 20.7% 12 3.6% 17 5.1 % Race/8hnicity 2007 o 50 100 150 I_ Number I 200 8 , Final Edition - 10-22-07 Race/Eth n icity White/Caucasian Black/African American Other multi-racial American Indian/Alaska Native/White Black/African American/White American Indian/Alaska Native/Black Native Hawaiian/Pacific Islander Asian/White 5. What year were you born? Youngest Respondent Oldest Respondent Number 184 118 12 18 71 Percentage 55.0% 35.4% 3.6% 4 3 2 1 1 1.2% 0.9% 0.6% 0.3% 0.3% 55% (168) of those surveyed were between the ages of 39 and 53 6. How long have you been in the Roanoke Valley? Less than 6 months Longer than 6 months 80 242 24.0% 72.7% 7. Were you living in Roanoke before Homelessness? Were you living in Roanoke before homelessness? 6% 41% Of the 41 0/0 53% CI Yes mNo o Missing in system · 62 Individuals came to Roanoke after becoming homeless from other Instate Localities. 9 Final Edition - 10-22-07 . 30 Individuals came to Roanoke after becoming homeless from Out-of State Localities. 8. If no, what was your zip code? If No, what was your zip code? Location 4104 8401 State County Frequency 23803 Petersburg 23851 Frar,k\in VA VA Petersburg City Franklin City 1 1 23930 Crewe VA 1 Patrick Franklin 2 1 1 1 Roanoke VA Not currently assigned Ararat VA Soones Mill VA Roanoke County Patrick Springs Pembroke Ridgeway VA VA VA Patrick Giles Henry 1 1 1 24315 Bland VA Bland 1 10 Final Edition - 10-22-07 Lexington Lynchburg Lynchburg Concord 9. Where did you sleep last night?* Emergency Shelter Transitional Housing Substance Abuse Treatment Center/Detox Hospital (non-psychiatric) Jail, Prison or Juvenile Detention Rented Housing Unit Hotel or Motel with no Voucher Outdoors/Abandoned Building/Bridge Family Permanent Supportive Housing Number 164 45 69 1 1 4 1 7 3 3 Lexington City Lynchburg City Lynchburg City Cam bell Percentage 49.2% 13.5% 20.7% 0.3% 0.3% 1.2% 0.3% 2.1% 0.9% 0.9% * In addition to the respondents above, 9 inmates of the Roanoke City Jail and 5 inmates of the Roanoke County jail reported being homeless at intake. 11 Final Edition - 10-22-07 10. Have you been denied a bed, at a local shelter in the past 12 months? Yes No No Response Recorded Number Percentage 22 6.6% 299 89.8% 12 3.6% 333 100.0% 11. If yes, why? Shelter was full Drugs or alcohol Conflicts with staff Other Missing in system Number Percentage 8 2.4% 5 1.5% 3 0.9% 7 2.1% 310 6.9% 12. How many children under the age of 18 do you have with you tonight? 66.4% Report No Children 250 1 200 150 100 ~j No children 1 child 2 children 3-4 children 13. Are they enrolled in school? Yes No Not applicable No Response Recorded Number 32 48 117 136 333 Percentage 9.6% 14.4% 35.1% 40.8% 99.9% No children 1 child 2 children 3-4 children Number 221 25 16 4 Percentage 66.4% 7,5% 4,8% 1,2% 12 Final Edition - 10-22-07 13a. How do you handle child care? I do not need child care I take care of my children myself Friends and family Day care center Other child care No Response Recorded Number 132 9 7 9 9 167 333 Percent 39.6% 2.7% 2.1% 2.7% 2.7% 50.2% 100.0% 14. How many meals a day do you most often eat? Number Percent Never 1 0.3% 1 meal 50 15.0% 2~3 meals 246 73.9% 4-5 meals 19 5.7% More than 5 meals 7 2.1% No Response Recorded 10 3.0% 333 100.0% 15. Are you a veteran of the United States Military? Yes No Number 63 260 Percentage 18.9% 78.1% Nearly 20% of the Homeless Population are Veterans IDye'l !lINo 13 Final Edition - 10-22-07 16. What is the highest level of education you completed? Num ber 140 120 100 80 60 ,40 20 0 1___ Numberl r-:,C:J r-:,C:J ~ ~ 0 "e:, 00 ,0 ,0 0 0 ~0Ci, ~'" ~ & & C:J(}' ';:.. 0 2f. (;..!!f 00 00 00 . ~ ~'lj 0 CJ C:JO ~ ~1f ~1f ~ ~O o<$' ~'b-C:J~0 0 ~ ~ ~0 &-'< Cj lif cp <?; 'eoiS' OjoiS' c..O" is . o~ O.;:) -.J ~o (J~ ~1f C:JV ~..:)"o ~ .)..,~ (}' <(0 ,. ,\0 .~ -s:.0 CJ1f 0'> o 6th grade or less 9th grade or less Some high school High school diploma! GED Some College T ech/vocational/associates College degree Post graduate education Number 8 35 49 121 72 21 14 6 Percentage 2.4% 10.5% 14.7% 36.3% 21.6% 6.3% 4.2% 1.8% 14 Final Edition - 10-22-07 17. What sources of income have you used in the last 6 months? Food Stamps/Full Time Employment. 2 Major Sources of Revenue 8% GJ Employeed full time Number Ii1l Employeed part time Employed full time 90 13 TANF Employed part time 61 TANF 15 5% 13 Food stamps Food stamps 99 /I SSI SSI 29 7% GJ SSDI SSDI 20 1m Relatives/friends Relatives/friends 29 13 Panhandling Panhandling 16 .. Other Other 33 26% 18. Are you actively looking for work? Number Percentage Yes 13-9 44:0% No 175 56.0% 15 Final Edition - 10-22-07 19. If working, what is your hourly wage? Wage Number Percent $6.00 4 1.2% $6.25 4 1.2% $6.50 5 1.5% $7.00 8 2.4% $7.50 4 1.2% $8.00 6 1.8% $8.50 2 0.6% 33 Total 50 No Response 283 333 Yes No No Response If you work second or third shift, are there barriers to keeping the job? Number Percent 48 14.4% 71 21.3% 214 64.3% 333 100.0% 19a. 1"',- ='U. 'vVhat are the barriers caused by second or third shift jobs? A place to sleep Transportation Other during day Yes 17 39 10 No 142 121 146 No Response 174 173 177 Total 333 333 333 20. Do you use banking services? Yes No No Response Number 84 235 14 333 Percent 25.2% 70.6% 4.2% 100.0% 16 Final Edition - 10-22-07 21. Do you have a payee or guardian? Yes No No Response Number 13 297 23 333 Percent 3.9% 89.2% 6.9% 100.0% 21a. Do you need a payee/guardian? Yes No No Response Number 5 302 26 333 Percent 1.5% 90.7% 7.8% 100.0% 22. How do you get around? Check all that apply I own a car I walk Family or friends provide transportation I ride Valley Metro I have other transportation Reported Yes Percent 24 7.2 230 69.1 76 22.8 154 46.2 26 7.8 23. If you get sick, where do you go for medical treatment? Reported Missing in Yes Percent Reported No Percent system Emergency room 153 45.9% 161 48.3% 19 Rescue Mission Clinic 104 31.2% 210 63.1% 19 Kuumba Clinic 15 4.5% 292 87.7% 26 Private Doctor 28 8.4% 277 83.2% 28 VA Medical Center 39 11.7% 266 79.9% 28 Health Department 9 2.7% 294 88.3% 30 Bradley Free Clinic 25 7.5% 279 83.8% 29 Other Medical Care 25 7.5% 278 83.5% 30 24. How do you pay for medical care? Reported Missing in Yes Percent Reported No Percent system Percent Medicaid 61 18.3% 212 63.7% 60 18.0% Private Insurance 13 3.9% 259 77.8% 61 18.3% Medicare 25 7.5% 248 74.5% 60 18.0% Out of pocket for medical care 116 34.8% 162 48.6% 55 16.5% Other medical payment 4 1.2% 96 28.8% 233 70.0% 17 Final Edition - 10-22-07 When was the last time you saw a doctor? Number Percent 192 57.7% 54 16.2% 27 8.1 % 25. 0-3 months 4-6 months 7-12 months More than 12 months No Response 50 10 333 15.0% 3.0% 100.0% 26. When was the last time you saw a dentist? Number Percent 44 13.2% 27 8.1% 41 12.3% 0-3 months 4-6 months 7-12 months More than 12 months No Response 205 61.6% 16 4.8% 333 100.0% 27. When was the last time you had your eyes examined? ..... ~-!--- l'l.UtlIUCl 0-3 months 4-6 months 7-12'months More than 12 months No Response 40 29 39 208 17 333 Peicent 12.0% 8.7% 11.7% 62.5% 5.1% 100.0% 28. When was the last time your children saw a doctor? Number Percent 0-3 months 38 11.4% 4-6 months 18 5.4% 7-12 months 5 1.5% More than 12 months 8 2.4% Not applicable 102 30.6% No Response 162 48.6% 333 99.9% 18 , Final Edition - 10-22-07 29. When was the last time your children saw a dentist? Number Percent 0-3 months 26 7.8% 4-6 months 15 4.5% 7-12 months 5 1.5% More than 12 months 17 5.1% Not applicable 100 30.0% No Response 170 51.1% 333 100.0% 30. When was the last time your children had their eyes examined? 0-3 months 4-6 months 7 -12 months More than 12 months Not applicable No Response Number Percent 22 6.6% 10 3.0% 8 2.4% 19 5.7% 102 30.6% 172 51.7% 333 100.0% 31. Have you ever had a pap smear? (women only) Yes No Not applicable No Response Number 114 4 86 129 333 Percent 34.2% 1.2% 25.8% 38.7% 99.9% 31a. If yes, when was the last time you had a pap smear? (Women only) Number Percent 0-3 months 16 4.8% 4-6 months 19 5.7% 7-12 months 27 8.1% More than 12 months 43 12.9% No Response 228 68.5% 333 100.0% 19 Final Edition - 10-22-07 32. Have you ever had a mammogram? (women only) Yes No Not applicable Mis No Response Number Percent 71 21.3% 52 15.6% 60 18.0% 150 45.0% 333 99.9% 32a. If yes, when was the last time you had a mammogram? (Women only) 0-3 months 4-6 months 7-12 months More than 12 months No Response Number Percent 9 2.7% 10 3.0% 9 2.7% 40 12.0% 265 79.6% 333 100.0% 33. Are you supposed to take any medications? Yes No No Response Number 179 114 40 Percent 53.8% 34.2% 12.0% 333 ~OO.O% 34. How do you obtain your medications? Yes No Missing Purchased from a store 57 93 183 333 Healthcare provider 107 82 144 333 Percent 17.1% 27.9% 55.0% 100.0% 35. Do you have major medical problem(s)? Yes No No Response Number Percent 90 27.0% 36 10.8% 207 62.2% 333 100.0% Percent 32.1% 24.6% 43.2% 99.9% Cannot afford meds 54 103 176 333 Perce 16.2c; 30.9~ , 52.9~ 100.0' 20 Final Edition - 10-22-07 35a. Are they being treated? Yes No No Response Number 122 84 127 333 Percent 36.6% 25.2% 38.1% 99.9% 37. Have you ever received alcohol abuse treatment? 46 Percent Report Having Received Alcohol Treatment 54% 46% IIilYes I' , " !. IIil 1'0 I 38. Have you previously received drug treatment? Yes No No Response Number 152 170 11 333 Percentage 45.6% 51.1% Yes No Number Percentage 151 45.3% 175 52.6% 21 Final Edition - 10-22-07 39. Are you currently receiving mental health services? 29% Currently Receive Mental Health Services j I DYes I o No 40. Have you previously received mental health services? Yes No Yes No Number 95 230 Number 137 186 Percentage 28.5% 69.1% Percentage 41.1% 55.9% 22 Final Edition - lO-22-07 41. Within the past year have you used any of the following services or needed any of the following services and been unable to obtain them. Needed Needed Used Used unable unable Both Both number percentage to obtain# obtain % number percentage Emergency shelter 207 91.6% 14 6.2% 5 2.2% Transitional housing 66 62.9% 36 34.3% 3 2.9% Used job training/ job placement 32 41.0% ' 45 57.7% 1 1.3% Used substance abuse services 103 81.7% 23 18.3% 0 0.0% Used mental health services/counseling 91 77.8% 26 22.2% 0 0,0% Used housing placement 21 31.3% 46 68.7% 0 0.0% Used food pantry/meals 125 87.4% 17 11.9% 1 0.7% Used transportation vouchers 72 68.6% 30 28.6% 3 2.9% Used GED or English classes 10 24.4% 31 75.6% 0 0.0% Used emergency financial assistance 34 50.0% 33 48.5% 1 1.5% Used Legal Aid 12 30.8% 26 66.7% 1 2.6% Used child care 11 26.8% 30 73.2% 0 0.0% Used public assistance 50 64.1% 27 34.6% 1 1.3% Used medical services 86 81.1% 18 17.0% 2 1.9% Used dental services 33 36.3% 58 63.7% 0 0.0% Used a drop-in center 10 27.8% 26 72.2% 0 0.0% Used domestic violence services 23 50.0% 23 50.0% 0 0.0% Used showers 124 87.3% 15 10.6% 0 0.0% Used shelter and care 99 79.2% 24 19.2% 2 1.6% Used medication i5 38.5% 23 59.0% i 2.6% Used respite care 3 21.4% 11 78.6% 0 0.0% Used other services 1 100.0%* 0 0.0% 0 0.0% 23 Final Edition - 10-22-07 , 42. Characteristics and challenges experienced by those without a home. (Percent answering "yes") Major Challenges Facing Homeless 160 140 120 100 80 60 40 20 o Cannot find affordable housing Cannot find work Medical problems Substance abuse Physical disability Dental problems Past incarceration Divorce Domestic violence victim Legal/police problems Child custody disputes Previous foster care EI Housing IBiIWork o Medical problems l o Substance abuse ! \ II Disability GI Dental problems l'ill Past incarceration o Divorce . Domestic violence BI Legal problems o Custody GI Fos ter care Numbers Percentage 160 124 97 84 70 64 62 42 36 25 13 4 48.0% 37.2% 29.1% 25.2% 21.0% 19.2% 18.6% 12.6% 10.8% 7.5% 3.9% 1.2% 24 . Final Edition - 10-22-07 43. Gender Gender Male Female Number 209 119 Percentage 62.8% 35.7% 2007 Gender Analysis 44. Were you living in Roanoke before Homelessness? Were you living in Roanoke before homelessness? 6% 41% Reported as Yes Reported as No Response not recorded Total 177 137 19 333 53% EI Yes IilNo o Missing in system 25 Final Edition - 10-22-07 45. What are the top 5 Instate localities influencing the City of Roanoke's Homeless Population Count? . Lynchburg City-10 . Danville City-8 . Franklin County-6 '. Martinsville City-5 . Salem-4 46. What are the top 3 States influencing the City of Roanoke's Homeless Population Count? a. North Carolina-7 b. Pennsylvania-3 c. Wisconsin-3 26 <, . Final Edition - 10-22-07 Shared comments about being homeless · This program has really helped me so much & I'm so grateful to each and everyone. Thank you SRC for everything · Being without housing makes me feel like I'm nothing · Biggest Issue-Unable to stay at the shelter during the day, made to go outside. Also I can't stay at the mission especially when I can't get around easily. · I hope to have housing within 30 days. . I just need some help · It's a terrible situation to be in, and there aren't enough agencies in the Roanoke Valley to help. . I want a home. · I'm scared to ask for help · Afraid, no support, helpless feeling. · It is very undesirable and challenging. It is bad for self esteem. It makes you dependent on others, I'm losing independence. · The world is a cold place; but God is good. · It is a learning experience. One becomes invisible and unacceptable to society in general. We fall through the cracks of social acceptance. · The older you are the more unacceptable you become and the social programs exclude you, I get $722.00/month because of my age I get $10.00 in food stamps. Yes! $10.00 a mo. This past month due to the cost ofliving increase in SSA I now pay 0.35 cents more per non-generic on drugs and 0.15 cent on generic prescriptions. (You- make a budget for yourself of $722.00 a month for rent, food, transportation, medicine, communications [phone or cell], and utilities _ no frills- cigs if you smoke. No eating out, soft drinks or bottled water. Now try and find a place to live on this budget). Bad credit or a felony makes subsided housing unavailable such as Section 8, etc. · The YWCA is a wonderful place they help you and give you a place to live at a low cost while you get back on your feet. · I feel homeless 27 Final Edition - 10-22-07 . This is the only time I have ever been in a place for shelter. And the YWCA helps me and I have my own room, it is clean- I have a bed to sleep in. And I have access to a kitchen to cook my food. If! have a problem the staff is here and they are helpful. If they can't help me, they point me in the right direction for the help. . I am a little bit overwhelmed about just getting out of prison & being homeless. But I do have a lot of hope. . My new start, YWCA is my foundation, transition for Hegira Program . It is an unfortunate situation, but we were thankful to have a roof over our head, food in our mouths. Besides, we have accomplished a lot in the last 3 years. Responsibility, priorities, money management paid, off lots of things, judgments that were on credit so that we could security financial stability. . It would be nice to have my own private place to live. . Thankful for Rescue Mission . I have experienced unfair treatment, prejudice, and bigotry because of my homeless situation by the employers ofthis town because of my position in society. I have been prejudged. . It's no fun. I don't like it. I want my own place and job. . I can't wait to get where I'm going. " HAT team does a good job . Hard without having any kind of occupation, especially for us U.S. Veterans . More options for affordable housing . Have two strikes against me: not familiar with the area and bad credit . If you go out of the shelter, they won't let you backin-so you don't have any place to go. You leave at 7:30 and can't come back in unti14:30'HWhenit's snowing you still have to leave. . I work five years as BRT, Behavior Rehabilitation, used cocaine and went down hill. . Being homeless makes my depression worse. Physical problems worse due to not being able to have a place to be during the day. Having to be up every day even when I am hurting makes everything worse. . We were told it is mandatory to fill out or we could not stay here anymore. It should be clear to management that these are not mandatory. And if! fill this one out at the library I don't have to fill one out here. So I filled out two of these. 28 . (I , Final Edition - 10-22-07 · I'm just funny I let my addictions get me homeless but I'm recovering. · I think that with this survey, it will help with housing so I can spend more time with my kids · Transportation is not available for 2nd or 3rd shift. Buses do not go to some areas · I just need to get back on my feet so I can do things for my family. I have a daughter on the way. I need God to work things through for me. I need to make money to feed myself and my family. · A free clinic needs to exist in Roanoke. It is not fair to present a check stub in order to receive medicine services. · I don't like the simple fact that I am homeless. I have a baby on the way (fiance) and I want to do well. I need an ID for work. · Driving me crazy-not being able to cook for and take care of my family-I feel embarrassed angry and restless. ' 29 ./) Ir, Final Edition - 10-22-07 Issues raised by Survey Results 57.6% of survey respondents indicate that they have not had a place to live for 0 to 6 months; 36.5% indicate between 0 and 3 months. In addition, 44.1 % indicate that they have never been homeless before. These data suggest that there is a correlation (a bi- variant analysis would show the exact correlation) between trauma experienced in first time homelessness and the amount of time needed to come to grips with the situa~ion, learn the system of services and figure a way out. If such a correlation exits, what: should be done to reduce the time needed for an individual to get back on his feet? For example, should more emphasis and resources be spent on the Housing First initiative? 26.4% of survey respondents said that the reason they are homeless is that they are unable to pay rent/mortgage. 23% said they were employed full-time and another 16% said they were employed part-time. 19.8% of those employed full or part-time indicated that their hourly wage was between $6.00 and $8.50 per hour. In addition to those employed, 44% of those unemployed told us they were currently looking for work. These data indicate a need to investigate and/or strengthen existing linkages between job training programs and homeless shelter occupants. Where are existing job training opportunities located, what are the hours of availability and costs? Are additional job training programs needed, do current job training opportunities need to be relocated? What are the existing barriers to finding jobs? 26.4% of survey respondents say they are homeless because they are unable to pay rent/mortgage. Is this an issue of availability of affordable housing or lack of knowledge regarding affordable housing? When the 10 Year Plan to End Homelessness was published in November 2006, it reported that 150 public housing units were vacant. Affordable Housing and the homeless population merit further research in areas already underscored in the ten year plan including: . How rapidly are individuals or families being housed? . Are individuals or families remaining housed? . 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Dennis Culhane, University of Pennsylvania Prepared by COUNCIL of COMMUNITY SERVICES November 2006 J A Place to Call Home: A Plan to End Homelessness Roanoke City-Roanoke County ISalem Continuum of Care Acknowledgements Steering Committee Members Joe Cobb ~'t>o Roanoke Valley Interfaith Hospitality Network Jane Conlin ~'t>o City of Roanoke Department of Social Services/Human Services Calvin Curry ~'t>o Roanoke Redevelopment and Housing Authority David Diaz ~'t>o Downtown Roanoke, Inc. Joyce Earl <>Qd't>o Roanoke County Department of Social Services Ted Edlich ~'t>o Total Action Against Poverty Hope Hollingsworth ~'t>o Downtown Roanoke, Inc. Jason Holt ~'t>o City of Roanoke Police Department Malora Horn ~'t>o City of Roanoke Schools Thomas Housenfleur ~'t>o Community Volunteer Karen Michalski-Karney <>Qd't>o Blue Ridge Independent Living Center Pamela Kestner-Chappelear ~'t>o Council of Community Services Molly O'Dell, MD ~'t>o Roanoke City Health Department Barbara Smith ~'t>o Refugee and Immigration Services Wayne G. Strickland ~'t>o Roanoke Valley Alleghany Regional Commission Carol Tuning ~'t>o City of Roanoke Homeless Assistance Team Abby Verdillo ~'t>o United Way of Roanoke Valley Audrey Wheaton ~'t>o Rescue Mission Susan Williams ~'t>o Local Office on Aging-Area Agency on Aging Council of Community Services Staff Paula L. Prince, PhD Karen Saunders, Intern Hollins University Resources American Bar Association Commission on Homelessness and Poverty www.abanet.org/homeless Coalition for the Homeless www.homelesscoal.oro Corporation for Supportive Housing www.csh.oro Healthcare for the Homeless Information Resource Center www.bphc.hrsa.oov/hchirc/ National AIDS Housing Coalition http://www.nationalaidshousino.oro/home.htm National Alliance to End Homelessness www.endhomelessness.oro National Coalition for Homeless Veterans htto://www.nchv.orQ National Law Center on Homelessness and Poverty htto://www.nlcho.oro National Healthcare for the Homeless Council htto://www.nhchc.oro National Low Income Housing Coalition www.nlihc.oro National Resource and Training Center on Homelessness and Mental Illness www.nrchmi.samhsa.oov Project HOPE: Virginia Education for Homeless Children and Youth Program htto ://www.wm.edu/hooe/viroinia/viroinia.html Roanoke Valley/Alleghany Regional Commission www.rvarc.org The Urban Institute www.urban.oro U.S. Census Bureau www.ouickfacts.census.Oov U.S. Department of Housing and Urban Development www.hud.aov U.S. Department of Labor www.dol.oov U.S. Interagency Council on Homelessness www.ich.oov Virginia Department of Health/Vital Records Across America htto ://www.vdh.state.va.us/vitalrec/across.asp Virginia Department of Rehabilitative Services www.vec. virginia.oov/vecoortal/alert main.cfm?outsideurl=www. vadrs.org Virginia Employment Commission www.vec.viroinia.oov Table of Contents Acknowledgements Il1tr()cllI~i()I1............................................................................~.......... 1 Demographics of Homelessness . 2006 Count of Homeless Persons .................................................. 4 . Children and Youth .....................................................................5 . Causes of Homelessness.... .............................. ......... ............. ...... 6 Mental health and substance abuse ........................................................ 7 Poverty... ....... . . .. . ... .. .. . ... . . . .. .. .. . ..... .. ., ..... .. .. ............ ................ ...... ...... 9 Lack of housing .................. ........ ............. ............. ................. ............ 11 Domestic violence.............................................................................. 12 Survey of Services .... .... .... ........... .... ........ .......... ..................... ......... 13 A Change in Approach . Continuum of Care Model........................................................... 14 . Housing 1st Model..................................................................... 15 Discussion................................. ....................................................... 18 Action Plan . Information Management........ .... ......... ............ ..;...... .......... ....... 20 . Prevention of Homelessness ....................................................... 22 . Reduction in Time Spent Homeless.............................................. 24 . Public Policy....... ......... ............. .................. ................ ...... ........ 28 Appendix I Shelter Averages....................................................... 30 Appendix II Glossary................................................................... 31 Appendix III Service Provider Survey Respondents........................... 33 Appendix IV Blue Ridge Area Shelter and Services........................... 34 Resources: Useful Links HI ~t'o-lorJI;;,-at"~petJp~or w01ne11/U1/cr~ ~tu'I.d-~leH-of ~ ~the;y wer(!/lajy or low claH; em N~ thn:>t~my owl1/et<periencerant:l- pr~ I ~tIrat-~jJ~ ~ em caf'l/hapJ1en't'o-atyI011.f!/ I'/Q matter what- waO:/of ~ the;y ClJ11t(!/ tyOffl1 >> Introduction In 1987, the Roanoke City Manager's Task Force on Housing and Homelessness, renamed Roanoke Regional Task Force on Homelessness, conducted a four month study of the needs of individuals experiencing homelessness. The report, No Place to Call Home, was the result of this effort. Some of the recommendations from this first report have been accomplished. Outcomes include: . Expansion of TRUST House to include transitional housing . Expansion of the Rescue Mission to include a women's treatment program . Creation of the City of Roanoke Rental Inspection program . Updated list of all subsidized housing maintained by the City of Roanoke . Funding for housing programs made available through CDBG and City of Roanoke Human Services grant programs . Home maintenance programs for low income homeowners and the elderly created by Total Action Against Poverty [TAP] and League of Older Americans [LOA] . Increase in the number of religious congregations who provide funding for the emergency and short term needs of those homeless through Roanoke Area Ministries [RAM] . Creation of the Roanoke Valley Interfaith Hospitality Network . Continued focus on the importance of planning for discharge from institutions such as jail, prison and mental health facilities . Services to and advocacy for individuals experiencing homelessness expanded by committees such as HELPS and the Continuum of Care . Creation of a program for homeless veterans at the Salem VA Hospital . Creation of the Roanoke Regional Task Force on Homelessness However, since 1987 the number of people identified as experiencing homelessness has increased from one hundred twenty-two [122] in January, 1987 to 381 in January, 2006, approximately triple [Appendix I]. These numbers are very likely an undercount of people who are homeless because this number does not include those who are doubled-up in the homes of family and friends or those who live in substandard housing. . It does not include those women and children who are at the domestic violence shelter, Salvation Army Turning Point. It does not include all of those individuals who choose to remain out of shelter on the street. In addition, those people who are most at risk of becoming homeless are very often invisible until the inevitable happens. ,...~.t.......'.".'il' .~. ." ., 1.,,' . .. .~.. The U.S. Department of Health and Human Services estimates that over a five-year period, about 2-3 percent of the U.S. population (5-8 million people), will experience at least one night of homelessness. Those who are homeless include children, families and individuals categorized as chronicallyl homeless. The National Alliance to End Homelessness reports that addressing the needs of people who are chronically homeless can be particularly expensive. The costs include increased use of emergency rooms, more lengthy hospital stays, more psychiatric hospitalizations, more costly drug and alcohol interventions, increased risk of incarceration and use of more costly emergency shelters. Not calculated is the cost of the loss of future productivity. Agencies that provide services to people who are homeless were surveyed for this Plan. They report that the value of the services they provide, including cash, in-kind and volunteer, is $4,754,389 for 2004-2005. The decision to again investigate the issue of homelessness was influenced by several factors. These include: . the increase in the number of people experiencing homelessness in the Roanoke Valley; . the number of people from surrounding areas unable to access services in their home communities; . the apparent lack of success at addressing the barriers to housing experienced by those who are chronically homeless; and . the shift in focus on the national level from a "Continuum of Care Model" to a "Housing First" model. This report, A Place to Call Home, is the result of a ten month planning process that included homeless service providers, city and county administration, representatives from the business community and people experiencing homelessness in the Blue Ridge Continuum of Care Region2. A Steering Committee, made up of stakeholders and interested parties, was created to study the issue of homelessness in the Region and to create a plan with strategies that would end chronic homelessness in ten years. The Steering Committee began by educating itself on the various dimensions of homelessness and the barriers individuals face in finding and remaining housed. This planning process included data collection and focus groups held with individuals who are homeless and merchants in the Roanoke City Market area. Other Virginia communities that also have developed 10 year 1 Glossary Appendix 2 2 Alleghany County, Botetourt County, the City of Covington, Craig County, the City of Roanoke, Roanoke County and the City of Salem. Page 2 plans are Alexandria, Arlington City, Fairfax County, Norfolk, Portsmouth, Richmond, and Virginia Beach. A Place to Call Home is a long range, comprehensive plan which combines information management, prevention, and infrastructure strategies. Goals of the plan are: . Reduction in the number of people who become homeless; . Increase in the number of homeless people placed into permanent housing; . Increase in the number of homeless people outside of the Roanoke Metro area that are able to remain in their home locality; . Decrease in the length and disruption of homeless episodes; . Implementation of a web-based Homeless Management Information System; and . Improvement in the provision of community based services and supports. The principles guiding the recommendations in this Plan are based on: . Evidence-based and promising practices . Measurable results . Galvanizing the regional community . Consumer-centered services . Cultural competence . Resilience and recovery As with all plans to end homelessness that primarily focus on those individuals whose homelessness is chronic, the recommendations in A Place to Call Home will also result in the reduction of all types of homelessness including among families, youth and single adults. This plan's success will depend on several factors. These factors are: . Participation by all localities in the Blue Ridge Continuum of Care · Funding, public and private, at local, state and federal levels · Commitment of stakeholders in the outcome and the power to make decisions to implement the plan's strategies · Monitoring, reviewing and updating the plan on a regular basis Page 3 The Demographics of Homelessness How many people are homeless? As part of its mandate to monitor all issues facing the Continuum of Care region's homeless population, the Roanoke Regional Task Force on Homelessness conducts an annual shelter survey. Data collection is carried out by members of the Task Force, with the help of the City of Roanoke Homeless Assistance Team and other community volunteers. According to the January 2006 survey, an estimated 381 homeless people reside in emergency shelters, transitional housing facilities, treatment centers, and in other areas not designed for sleeping in the Roanoke Valley each night. All of the shelters serving the Continuum of Care area participated in the survey process which was conducted on one day, January 25, 2006. In addition, those people who lived on the street were approached to participate. Two hundred and thirty-four [234] people who were homeless agreed to answer the survey questions. This represents sixty-one percent [61 %] of those who were identified as homeless during the survey period. 2006 Count of Homeless Persons Blue Ridge Continuum of Care Homeless Population Sheltered Unsheltered Total Ememencv Transitional Number of Families with Children (Family 20 12 0 32 Households): 1. Number of Persons in Families with 58 30 0 88 Children: 2. Number of Single Individuals and Persons in 101 174 18 293 Households without Children: Total Persons: 159 204 18 381 '" Homeless Subpopulations Sheltered Unsheltered Total a. Chronically Homeless 1 3 4 b. Severely Mentally III 11 4 15 c. Chronic Substance Abuse 103 5 108 d. Veterans 8 I 9 e. Persons with mV/AIDSj 0 0 0 f. Victims of Domestic Violence 17 1 18 3 It is likely that there m people who are HIV+ in the region's homeless population. Due to confidentiality requirements this is not a statistic that is collected and available for publication. Page 4 Children and Youth More than one hundred-fifty children were reported to be living in Roanoke Valley homeless shelters during the 2005- 2006 school year. Approximately seventy-five percent of those children were in kindergarten to 5th grade. If children can be formally defined as "homeless" they will be provided transportation from shelter to enable them to remain in their own school. This provides a measure of stability which is particularly needed. Every locality in the Commonwealth of Virginia is required to have a Homeless Student Liaison who links children and youth with services in addition to providing training for school staff about the needs of children who are homeless. Unaccompanied youth can be categorized either as homeless or runaway. The National Runaway Switchboard reports that as many as 2.8 million run away and homeless youth live on the streets in the United States. The City of Roanoke Police Department investigated 503 cases of homeless or runaway youth in 2004. A review of client files [1998-2000] found that fifty-five percent of the youth who find shelter at the Sanctuary Runaway and Homeless Youth Program report that leaving their home was a result of family turmoil. Youth who have runaway have done so because of fear resulting from physical, emotional or sexual abuse. Thirty-eight percent of the youth reported psychological issues such as depression, poor self-image, abandonment and sexual identity. Alcohol and drug abuse, either their own or of a household member, was reported by twenty-six percent of youth as the reason they ran away. Eight percent were the direct or indirect victims of domestic violence. Many of the homeless youth (32%) were dealing with a lack of social skills, problems with peers, violent behavior, survival sex, prostitution and drug dealing. What do we know about the people who are homeless? 2006 Winter Shelter Survey Homeless more than 6 months Male White Veteran Slept last night Transitional housing Emergency shelter Hospital 71.8% 68.3% 48.7% 22.6% 33.8% 31.6% 20.5% Page 5 Never homeless before Homeless 4+ times before Have children with them High school diploma or more Employment Full time Part time Mean age Oldest Youngest 32.5% 10.3% 11.2% 73.1% 25.6% 16.7% 42.48 years 72 years 19 years What is the reported cause of homelessness?4 Substance abuse issue 27.4% Unable to pay rent 13.7% Evicted [missed rent] 7.3% Family problems 12.0% Institutional discharge 7.3% Domestic violence 6.4% Unemployment 4.7% Additional information about the reasons for homelessness was obtained at a focus group held at the Roanoke Valley day shelter, RAMs House, in May, 2006. Twenty RAM clients participated in the discussion of issues of homelessness. All of the participants reported job related reasons for their homelessness. They were either unemployed or income from their job [day labor] was insufficient for them to afford an apartment. One participant had recently been released from jail and was unable to find a job even with assistance from TAP VA Cares. The biggest challenges for the participants were: . Finding a job that pays enough to afford housing o "[It is] difficult to obtain a job within the private sector when living in transitional housing. An.... employer calls and is immediately notified of my homeless status. " . Transportation - buses do not run at night . Loss of self-esteem o "People look down on you" o "It is so depressing. [I] can't wait to get a set of keys in my hand." o "It is so demeaning it can't be put into words." 4 2006 Winter Shelter Survey 5 Roanoke Area Ministries Page 6 . Shelters want to tell you how to spend (or save) your earnings . Difficulty finding housing if you are a convicted felon . No place to stay after completion of a substance abuse treatment program - end up with friends who continue to use drugs and/or alcohol so end up back on drugs Some of the issues that need to be addressed for prevention and reduction of homelessness are discussed in more detail below. (1) Mental health and substance abuse interferes with the ability of people to obtain and retain housing. "It is estimated that up to 600,000 persons are homeless on any given night. Many homeless individuals, in particular those who experience chronic homelessness, tend to have disabling health and behavioral health problems. Nationally, one-half of homeless adults have histories of alcohol abuse or dependence and one-third have histories of drug abuse. About 20-25% of homeless adults have lifetime histories of serious mental illness. Between 10-20% have a co-occurring substance abuse/mental health disorder. N 6 Blue Ridge Behavioral Healthcare reports that during 2005-2006 the Projects for Assistance in Transition from Homelessness [PATH] worker interacted with 150 homeless persons, and opened 91 as PATH clients. Two-thirds of those clients were referred to mental health services, substance abuse treatment, and other local support services. Individuals who access these services have been shown to increase the likelihood that they will successfully locate and maintain housing. PATH staff reports that the nature of mental illnesses is frequently the barrier to receiving help. Paranoid feelings toward outreach workers often make these homeless individuals resistant to attempts to get them into services. In surveys prior to the 2006 Shelter Survey participants were asked, "What do you consider to be your major medical problems?" Many participants were forthcoming in reporting that their major medical problems included bipolar, manic depression, depression, anxiety, substance abuse, alcoholism, hearing voices, post traumatic stress disorder [PTSD], panic attacks and unspecified mental disorders. The question was more general in 2006 and participants reported that they: . Have emotional or mental health concerns 42.7% 6 U.S. Department of Health and Human Services, Substance Abuse and Mental Health Administration Action Plan - Homelessness, 6/07/06. Page 7 . Currently receive mental health services 32.9% . Previously received mental health services 44.0% . Ever needed alcohol/substance abuse treatment 59.0% . Presently have alcohol/substance abuse problems 35.5% Mental health and substance abuse issues are particularly common among the chronically homeless who frequent the area around the Roanoke City Market. Merchants who otherwise would be sensitive to homeless individuals cite the negative impact of antisocial behavior of certain individuals, most homeless, but some not. Most of these individuals appear to have unmet mental health and substance abuse needs. Those most disruptive are often resistant to the typical housing and services available. Intensive street outreach may be a first step in addressing merchant concerns and client needs. Information obtained from a focus group held with Market area merchants highlights their concerns. Downtown Roanoke, Inc. - Citv of Roanoke Market Area Businesses A focus group was held May 31, 2006 with representatives from Market area businesses, cultural entities and law enforcement present. Participants reported that the situational homeless "come and go" but it was the chronically homeless that they see frequently and come to know by name. Police officers present estimated that 80- 90% of the homeless they deal with are veterans. All agreed that the major difficulty they had was with those who appear to have unaddressed alcohol, substance abuse and mental health problems. There are about fifteen who fit into this category and are "regulars" in the Market area. These individuals have a negative financial impact on businesses and are a detriment to economic development because of: . Socially unacceptable personal behavior . Abuse of property . Panhandling . Use of unacceptable language . Intimidation of business customers and patrons Focus group participants report that, even with the difficulties they experience, there have been noticeable changes in the last few years. Things they felt created a positive impact include: . Increased presence of law enforcement Page 8 . Closing the downtown ABC Store . Removal of benches [to be replaced with "mushroom" benches summer, 2006] . Legislation which allows judges to bar people from using alcohol after 10 alcohol related convictions in a year The continuing challenges they report include: . Transient individuals not allowed to remain in shelter during the day . Ineffective loitering and panhandling legislation . Individuals pulled to the City because of services available . Unaddressed mental health issues . Individuals who refuse assistance and shelter The focus group participants have met as a group on many occasions over the years in an attempt to find solutions to the problems they face with chronically homeless individuals. Their strategies include those that they feel would not only solve their problems but also help those who are homeless. They include: . Employment assistance, including job training . Programs at shelters during daytime hours . Alternative seating away from Market area . A Single Room Occupancy [SRO] program so people would have a place of their own to be during the day time hours . Move the bus station out of the immediate downtown area . Institute a zero-tolerance policy for panhandling and anti-social behavior . Discourage services [such as half-way houses] from locating in neighborhoods around the downtown area . Make sure people know what services are available · Attach expectations of behavioral change to services provided (2) Work doesn't pay enough to cover the cost of food, healthcare and other necessary living expenses. Twenty-one [21] percent of 2006 Survey respondents reported a poverty-related inability to find and/or retain housing. A review of Roanoke Valley area cost of living data illustrates how easily people can slip into poverty and lose housing when unemployed or with a low or minimum wage job. Page 9 The Economic Policy Institute [2004] Basic Family Budget - Roanoke, VA Expenses 1 Parent/1Child 2 Parents/2 Children Monthly housino $586 586 Monthly food $265 587 Monthlv child care 597 904 Monthly transportation 275 375 Monthly health care 289 401 Monthly other necessities 230 317 Monthly taxes 306 259 Monthly total 2,548 3,429 Annual total 30.576 '~41.148 U. S. Government 2006 Poverty Guideline7 Size of Familv Unit povertv Guideline 1 $ 9.800 2 13 200 3 16 600 4 20 000 5 23 400 6 26 800 7 30 200 8 33 600 Each additional oerson add $3 400 . Median Household Incomes o Alleghany County $37,257 o Botetourt County $51,972 o City of Covington $31,609 o Craig County $38,779 o City of Roanoke $31,451 o Roanoke County $50,232 o City of Salem $40,314 Families Below Poverty Level9 11.1% 6.3% 12.7% 9.6% 16.9% 6.9% 8.4% · 4,850 people, 3.2% of the population, were known to be unemployed in the Roanoke Metropolitan Statistical Area [MSA] in April 2006.10 · 57.7% of homeless people surveyed in 2006 were unemployed and 5% reported that lack of employment was the reason they had become homeless. · 16.7% people reported that they worked only part time. 7 [Federal Register: January 24, 2006 (Volume 71, Number 15) Page 3848-3849] 8 U.S. Census 2003 Small Area Income & Poverty Estimates [90% Confidence interval). Median income means that half the population earns more and half of the population earns less than the amount reported. 9 U.S. Census 2003 Small Area Income & Poverty Estimates [90% Confidence interval]. 10 The Roanoke MSA consists of Botetourt County, Craig County, Franklin County, City of Roanoke, Roanoke County and City of Salem. Page 10 (3) There isn't enough affordable housing. . In the Roanoke MSA there are 30,968 rental unitsll o City of Roanoke 18,371 [Median rent $448] o Roanoke County 7,933 o Botetourt 1,436 o Salem 3,228 o Franklin County 3,577 National Low Income Coalition data for the 6th Congressional district show: . Extremely low income household - income below 30% of area median o Of the 16,521 extremely low income households over half 51.6% [8519] spend more than 50% of income on housing. . Very low income household - between 30% and 50% of area median o Of the 13,159 very low income households 13.5% [1783] spend more than 50% of income on housing. . "In Virginia, the Fair Market Rent (FMR) for a two-bedroom apartment is $852. In order to afford this level of rent and utilities, without paying more than 30% of income on housing, a household must earn $2,842 monthly or $34,099 annually. Assuming a 40 hour work week, 52 weeks per year, this level of income translates into a Housing Wage of $16.39 per hour. Virginia Alleghany County Botetourt County Clifton Forge City Covington City Craig County City of Roanoke Roanoke County City of Salem One Bedroom $741 $402 $456 $402 $402 $456 $456 $456 $456 Two Bedroom $852 $483 $589 $483 $483 $589 $589 $589 $589 Public efforts to address the availability of affordable rental housing are through the Roanoke Redevelopment and Housing Authority. Total Action Against Poverty [TAP], a non profit agency, manages affordable rental property and administers a Section 8 Voucher program. Section 8 Housing Choice Voucher Program The Section 8 Voucher Program provides housing assistance, in the form of direct payments to a private landlord, secured from a local housing authority, that 11 us Census/Development Strategies, Inc: City of Roanoke 2006 Strategic Housing Plan. Page 11 can be used by low-income people to rent apartments and homes on the private market. Certificates are available from the Roanoke Redevelopment and Housing Authority [RRHA] and from Total Action Against Poverty [TAP]. There are approximately 400 landlords in the area who participate in the Section 8 Housing Choice Voucher Program. The average assistance provided is approximately $362.41 per unit per month. . Roanoke Redevelopment and Housing Authority: The average wait time for RRHA Section 8 vouchers is approximately one to three years. For RRHA programs there are 1,379 units that meet the Housing Quality Standards and have reasonable rents. The waitlist was closed at the time this report was being written and is only opened when there are not enough people on the list to fill the vacant voucher program within 12 months. Waitlist last opened on December 5-6, 2005 and received 1,500 applications in those two days. . Total Action Against Poverty. TAP administers 83 Section 8 vouchers through the Housing Choice Voucher Program. The average wait time for a voucher administrated by this program is two to three years. The waiting list was closed at the time this report was being written due to the large number of people on the waiting list. If opened to take applications, the list would have more than 300 people on it. Even with waiting lists, public housing and Section 8 Housing Vouchers are currently underutilized with units standing empty. At the time this report was written 150 public housing units were vacant. Individuals on the waiting list with substance abuse or mental health problems are often viewed as inappropriate for public housing because they have the potential to be a problem for other residents. Private property owners are reluctant to provide housing for tenants who they perceive will be disruptive. Intensive case management for these individuals should reassure the Housing Authority and private property owners that applicants will be good tenants. Previous felony conviction makes a person ineligible for Section 8 Housing vouchers. (4) Fleeing domestic violence Staff from the Salvation Army Turning Point domestic violence shelter report that during 2005-2006 three families and two single women became homeless due to domestic violence. The three families included five children who were with their mothers at the shelter. As victims of physical abuse, these women had no other choice than to become homeless. They left Turning Point to go to the YWCA, the Page 12 Rescue Mission and to friends or relatives. Women who leave their home, or the Shelter, and stay with friends and/or relatives become part of the uncounted homeless. Though not a secure domestic violence shelter, approximately fifty percent of homeless families residing at the Total Action Against Poverty [TAP]-Transitional Living Center are there because of domestic violence. Homeless shelters are often not safe places for the victims of domestic violence. Women may be in secure domestic violence shelters many miles away from home which limits access to any social network they might have been able to call on. Women who have been made homeless by domestic violence often have other issues that must be addressed. They may have mental health issues including Post Traumatic Stress Disorder [PTSD], untreated physical injuries and/or illnesses, and if in a shelter are more likely to be low income. SERVICES IN THE BLUE RIDGE REGION In addition to interviews with the staff of agencies that provide shelter and services to people experiencing homelessness, a survey of providers was conducted to determine the extent of community resources directed at homelessness. Forty-four agencies/programs, including faith-based organizations, responded to the survey [Appendix III]. Services provided include: . Emergency Shelter . Transitional Shelter . Both emergency and transitional . Breakfast . Lu nch . Supper . All meals . Groceries . Utility assistance . Rent assistance . Medication assistance . Auto repair assistance . Greyhound tickets . Storage unit assistance . Food financial assistance . Child care assistance . Auto fuel assistance . Clothing (adults and/or children) . Infant and baby supplies . Congregational nursing . Medical assistance . Senior companions Page 13 13.6% [6] 4.5% [2] 6.8% [3] 18.2% [8] 18.2% [8] 11.4% [5] 6.8% [3] 34.1% [15] 29.5% [13] 29.5% [13] 38.6% [17] 15.9% [7] 20.5% [9] 6.8% [3] 31.8% [14] 11.4% [5] 22.7% [10] 31.8% [14] 9.1% [4] 4.5% [2] 13.6% [6] 4.5% [2] . Domestic violence shelter . Employment assistance . Drug/alcohol treatment! AA/NA . Photo ID assistance . Valley Metro passes . Personal hygiene assistance . Furniture . Kitchen utensils . Mental health screening . Other 9.1% [4] 22.7% [10] 11.4% [5] 18.2% [8] 20.5% [9] 27.3% [12] 15.9% [7] 18.2% [8] 6.8% [3] 9.1% [4] Twenty-one agencies and congregations reported the estimated amount of their 2004-2005 budget that was dedicated to homeless services. Additionally, the number of hours that volunteers gave to assist agencies providing those services was reported and the monetary value calculated: Cash In":kind Volunteer value $4,345,439 114,400 294.550 [39,294 volunteer hours] Total $4,754,389 Specific information about shelter and other homeless service programs is contained in Appendix IV. Services to the homeless will continue to be provided. However, a new view of how to provide these services in a time of scarce resources is needed. ENDING CHRONIC HOMELESSNESS - A CHANGE IN APPROACH The Continuum of Care Model Emergency Shelter Transitional Housing (up To 2 years) Permanent Housing The Continuum of Care model's primary focus is to help those who are homeless gain the skills and resources they need to become successfully housed. People move along the continuum when they have proven "ready" for a specific type of housing. For example, after a crisis situation requiring emergency housing a person may move to a transitional living situation for up to two years before moving into permanent housing. The housing readiness model requires that those Page 14 participating be compliant with service and treatment plans. Services are available onlv as long as the person is living at the program site. The chronically homeless , are unable to move along the continuum because they are never "ready". The need for emergency and transitional housing will never go away because of the effectiveness of these programs for those who are likely to be temporarily homeless, such as domestic violence victims. Short term housing options allow people to get back on their feet in a supportive environment. For example, substance abuse programs can be successful because residents are sharing the recovery process. For many of the chronically homeless, however, these programs have not been successful. As previously discussed, those who are homeless multiple times, for long periods of time and who prefer to live on the street rather than in shelter are costly to serve. An innovative solution to challenges of these individuals is the Housing First Model. ouslng First The Housing First Model Prevention k Interim Housing · Assessment . Housing First Referral · Benefits Screening The Housing First model centers on providing homeless people with permanent housing as quickly as possible and then linking them to needed services. The common values and philosophical perspectives which underpin the model are: . Housing is a fundamental need and provides a stabilizing context for service success. . The lack of affordable, permanent housing is a systemic, structural problem not simply an issue of personal responsibility. Page 15 . Studies conducted show: "A housing first approach rests on the belief that helping people access and sustain permanent, affordable housing should be the central goal of work with people experiencing homelessness. By providing housing assistance, case management and supportive services responsive to individual or family needs (time-limited or long term) after an individual or family is housed, communities can significantly reduce the time people experience homelessness and prevent further episodes of homelessness. A central tenant of the Housing First Approach is that social services to enhance individual and family well-being can be more effective when people are in their own home."l2 Housing First programs consists of three components: · Crisis intervention, emergency services, screening and needs assessment. There is an early screening of the challenges and resources that will affect the success of permanent housing. . Permanent housing services. Clients need assistance identifying affordable housing, housing resources and negotiating leases. They may need help to overcome some barriers such as poor credit and/or tenant history. Part of a successful Housing First program is a roster of landlords willing to work with the program. · Case management services. Appropriate case management is provided to identify service needs before clients move into permanent housing and to work with clients to address problems which may put them at risk of becoming homeless again. The Housing First approach has a wide variety of program models. The depth of services changes from those that target families to those that focus on people who are chronically homeless. Services that have been proven to be particularly useful for families that are homeless include assistance managing conflict with landlords, dealing with unanticipated household expenses, accessing and sustaining employment, mental health and/or substance abuse programs, child care, recreation and support services for children. Individuals who are chronically homeless need intensive wraparound services and supports to promote a successful permanent housing outcome. These programs typically target people who have failed in other programs or who have been unwilling to enter shelters or programs. A significantly larger portion of a 12 The National Alliance to End Homelessness, Inc., What is Housing First?, February 17, 2006. Page 16 community's resources are used to provide assistance to this population due to repeated time spent in jails, emergency shelters and hospital emergency rooms. Evidence has shown that the Housing First approach is appropriate not only for families but for those who are chronically homeless. Evaluations done of Housing First interventions with chronically homeless individuals found that many who have remained outside of housing for years can remain in housing with a subsidy and provision of wrap-around supports thus saving scarce resources. Housing First programs typically included the following elements: . Services targeted to specifically defined need . Assistance locating rental housing, relationship development with private market landlords, and lease negotiation . Housing assistance - ranging from security deposit and one month's rent to provision of a long-term housing subsidy . A housing placement that is not time-limited . Case management to coordinate services [time-limited or long- term] that follow a housing placement Housing First programs offer services with varying levels of intensity and only for as long as needed. Unlike the Continuum of Care model with "transitional housing" the Housing First model has "transitional services". Programs which target chronically homeless individuals typically provide intensive case management services coupled with providers who are able to address both substance abuse and mental health treatment needs over the long term. Families in Housing First programs, on the other hand, typically receive case management services lasting only 6 to 12 months. Services tend to phase out as families stabilize and networks of supportive services are in place. Measuring the effectiveness of Housing First programs depends upon the collection of valid and reliable data. The primary outcomes for families, individuals and the community are: . How rapidly are individuals or families being housed? . Are individuals or families remaining housed? . Do individuals or families reenter shelter? . Is there a change in employment or income? . Has children's school performance improved? . Have there been changes in emergency room visits or hospital stays? . Has the length of time the target population is homeless changed? Page 17 The primary outcomes for programs that serve the chronically homeless are: . How much has alcohol or drug consumption decreased? . Have individuals entered treatment? . Have residents received appropriate and timely mental and physical health care? . Have individuals remained off the street? . IS there a reduction in the use of crisis responses such as emergency rooms and detoxification facilities? . Do Market merchants report a decrease in the number of individuals they encounter that are engaging in anti-social or disruptive behavior? The differences in outcomes reflect the difference in challenges faced by individuals and families who are temporarily homeless and those faced by individuals who are chronically homeless. The implementation of a Homeless Management Information System [HMIS], a computerized data collection system designed to capture client-level information on the characteristics and service needs of households and individuals experiencing homelessness, will greatly enhance the ability of the Continuum to show the effect of an increase in permanent supportive housing and Housing First projects on the prevention and reduction in homelessness. Individuals experiencing homelessness and accessing any related services in the Roanoke Valley will become part of the HMIS database. Page 18 Discussion We know a great deal about homelessness. We know how many people are in shelter [Appendix Il and can estimate the number of the "street people" who are homeless. We know what individuals say about their experience of being homeless. We know what services are presently available [Appendix IV] and that the services provided by the community have helped many people leave homelessness. 7Ir iyj cli:f1l<;ulrtv-obt"~a-job' w~tkpn:;Y~JectlJr w~ li:Y~twtr~umal~ A pot"enruWemployer~and iy~eo/ noe--t/ledoff11:Y JwmeleJr;:t"~ N The goals of this plan start with the reduction in the number of people who become homeless. Strategies must address all barriers and challenges faced by individuals who are in danger of becoming homeless or who have already lost housing. Not only does affordable, appropriate housing have to be made available but supports need to be in place to insure that people will have the resources they need to remain successfully in that housing. This includes support for legislation that provides working people with a living wage. A significant number of human services are available in the Roanoke Valley area. One gap in services appears to be a way to get the information to people in a coordinated, rather than piecemeal, fashion. There are many opportunities for collaboration among service providers that will make a "one stop shop" a viable method of connecting people with information and services. It is often the case that when "[Ir trj cli:f1l<;ulr~tk ~ behavt?/ltI:.t!/~ I~J' piA1fr mt!/ Jt"ructure" rifJlrr I1OW. ICi-ZoYt?/ w-g:a- f11:Y O'UII1/ plcu:& N informed of a service or program that is available people will say, "well, I never knew this even existed." We also learned that some of the services we do provide have not been consistently successful in helping people with multiple and difficult problems such as alcohol/substance abuse combined with mental illness. The chronically homeless Page 19 are accessing a disproportionate share of community resources and losing the basic goodwill of Downtown merchants and visitors. It is a difficult problem to solve. 'T~rJ<7~a- can/e- ~ put" t:nW- wo-rt:lr. II ''Lac,(:;o/l'1U7nejI brwhy w~ ~~andl'1U7nejl wouldg-a- fn.e/out:" 'Tt"'r J<7depr~ [I] can/e- waa-w-g-a- t:l/ Jet" of keyr iw 111:Y hand " 'P01l~ and ~caI1/~ viewedM'aI1/~ ~ a- J:eepr J01'J1,e/ people-iw~.Jo-bJ-: " Looking around the country at other localities that have individuals with the same challenges we have learned that a different approach has reduced the cost of chronic homelessness paid by the homeless individuals and their communities. The types of programs that have proven successful are those that provide housing for people and then address the issues that led to them to homelessness. Intense and sustained case management has made successfully addressing the barriers to permanent housing for the chronically homeless possible. Appropriate case management can also contribute to less time spent homeless for individuals and families with far fewer barriers to permanent housing. With these lessons in mind the 10 Year Plan to End Homelessness Steering Committee has devised a four-pronged action plan. It will require the commitment of regional municipal governments, human service agencies, faith-based organizations and volunteers to make the program a success. Page 20 The Action Plan13 GOAL 1: Information Management Strategy: Implement Homeless Management Information System (HMIS)14 Action Steps 1. Memoranda of Understanding [MOUl and policy statements created by HMIS Advisory Committee. Responsible Party Council of Community Services Completion fEstimatedl September, 2006 Expected Outcome(s) · 100% of participating agencies have signed MOV and policy statements. 2. MetSYS software installed at participating agencies. Resoonsible Party Council of Community Services MetSYS, Inc. Completion fEstimatedl February, 2007 Expected Outcome(s) · 100% of participating agencies have MetSYS software installed on at least one computer 3. Initial trainings held for users of MetSYS software/HMIS Responsible Party Council of Community Services MetSYS, Inc. Completion (E~timatedl February, 2007 Exoected Outcome( s) · 100% of participating agency intake staff attend trainings. 4. Participating agencies begin entering data into the HMIS using HUD Federal Register standards. Resoonsible Party Council of Community Services Comoletion fEstimated] February, 2007 13 Action Plan timelines are categorized as Short Term [1 to 3 years], Intermediate Term [4-6 years], Long Term [7 to 10 years] and Ongoing. Action Steps presently underway and to be completed in under 12 months are given target dates. Outcomes dependent on non profit agency activity are all subject to the availability of appropriate funding. 14 The HMIS is a computerized data collection system designed to capture client-level information on the characteristics and service needs of households and individuals experiencing homelessness. The database will be housed at the Council of Community. Partner agencies will be equipped with a web browser located on each user's computer. Users will connect to the system by logging on to the HMIS application. Page 21 Expected Outcome(s) · 100% of participating agencies entering client data into the HMIS system · Client data from the City of Roanoke Homeless Tracking system imported into the HMIS system 5. Analysis of data collected by the HMIS system about individuals experiencing homelessness in the Blue Ridge Continuum of Care service area. Resoonsible Party Council of Community Services Comoletion rEstimatedl Ongoing Exoected Outcome(s) · Reports will be available for the Blue Ridge Continuum of Care, the Roanoke Regional Task Force on Homelessness, and others, on an as needed basis. 6. Database of programs and services available to people who are homeless, or in danger of becoming homeless, will be contained in the 2-1-1 VIRGINIA system and used to make appropriate referrals. Responsible Party Council of Community Services Comoletion fEstimatedl Ongoing Expected Outcome(s) · 100% of database entries updated yearly. Strategy: Analyze HMIS data to effect improvements in program and services Action Steps 1. Use HMIS to identify the number of homeless, reasons for becoming homeless, interventions and their effectiveness. Resoonsible Party Council of Community Services HMIS Advisory Committee Blue Ridge Continuum of Care Completion fEstimatedl Ongoing Exoected Outcome(s) · HMIS data is used for the Roanoke Regional Task Force on Homelessness annual shelter count and point in time survey. 2. Use HMIS data to develop priorities and strategies for improvements throughout the Continuum so that the maximum numbers of people are served in the most effective manner. Resoonsible Party Council of Community Services HMIS Advisory Committee Blue Ridge Continuum of Care Page 22 Comoletion fEstimatedl Ongoing Exoected Outcome(s) . HMIS data is used by the community for program development 3. Implement and evaluate strategies to improve the provision of services to people who are experiencing homelessness. Responsible Party Council of Community Services HMIS Advisory Committee Blue Ridge Continuum of Care Roanoke Regional Task Force on Homelessness H.E.L.P.S. Committee Completion fEstimated) Ongoing Expected Outcome( s) . HMIS data is used to evaluate pr:ograms serving individuals experiencing homelessness. GOAL 2: Prevention of Homelessness Strategy: Create a homelessness prevention system to identify and assist people who are homeless or at risk of becoming homeless. Action Steos 1. Establish a community housing resources center outside of but convenient to the downtown area to provide improved access to a. Intake and screening b. Short and long term rental assistance c. Transportation, including travelers assistance d. Legal services e. Social services f. Substance abuse treatment g. Mental health services h. Primary health care services i. Services for persons with disabilities j. Immigration services including interpretation and translation k. Outreach to special populations I. Home repair and maintenance m. Workforce preparation Resoonsible Party Blue Ridge Continuum of Care Valley Metro Legal Aid of Roanoke Valley Roanoke Area Ministries [RAM] Refugee and Immigration Services Commonwealth Catholic Charities Roanoke Homeless Assistance Team Workforce Development Board Page 23 Comoletion fEstimatedl Intermediate Total Action Against Poverty-Homeless Prevention Program Exoected Outcome( s) . Increase in numbers of services accessed by homeless and potentially homeless individuals . Increase benefit enrollments . Decrease in numbers of persons becoming homeless and on the street or entering emergency shelters . Increase in percent of previously homeless individuals remaining in permanent housing over six months 2. Create a written protocol to be used by publicly funded institutions or systems of care to reduce referrals and/or discharge to emergency homeless shelters by enhancing the coordination of care. Protocol will include (a) referral to the community housing resource center and (b) identification of oversight responsibility. Responsible Party Blue Ridge Continuum of Care Blue Ridge Behavioral Health Care Carilion Health System VA D.G.C. Community Correction Division Virginia Correctional Facilities Salem VAMC Completion fEstimatedl Short term Expected Outcome( s) . 100% of publicly funded institutions/systems of care in the Blue Ridge Continuum of Care service area have signed the protocol. . Increase in number of persons discharged from institutions and correctional facilities to shelters and the streets with sound residential plans. . Protocol reviewed and updated biannually. 3. Conduct workshops to increase consumer/landlord understanding of rental responsibilities to reduce homelessness caused by illegal and/or improper eviction procedures. Responsible Party Legal Aid of Roanoke Valley Total Action Against Poverty (TAP) Housing Department Roanoke Fair Housing Board Roanoke Regional Housing Network Completion fEstimatedl Ongoing Expected Outcome(s) . Tenants increase awareness of responsibilities of renters. . Landlords increase awareness of their responsibilities for their properties and toward their tenants 4. Create a "Circuit Rider" program to provide Information & Referral, training and direct advocacy in each jurisdiction of the Continuum of Care. Page 24 Responsible Party Blue Ridge Continuum of Care Council of Community Services 211 VIRGINIA Comoletion fEstimatedl Intermediate Exoected Outcome(s) · "Circuit Rider" will make presentations to those serving the homeless in each locality in the Blue Ridge Continuum of Care area at least twice yearly. · Increase in knowledge of municipalities and services providers about the dimensions of homelessness and the resources available to address them. 5. Create a written protocol to be used by providers of services to homeless individuals who do not communicate in English. Protocol will include access to interpretation services, both local and by telephone. Resoonsible Party Blue Ridge Continuum of Care Comoletion rEstimatedl Short term Exoected Outcome( s) · 100% of service providers will have at least one bilingual staff member, preferably Spanish speaking. · Protocol reviewed and updated biannually. GOAL 3: Reduction in Time Spent Homeless Strategy: Increase supply of affordable and permanent supportive housing. Action Steos 1. Develop a "housing first" permanent supportive housing pilot project for persons who are chronically homeless. Responsible Party Blue Ridge Continuum of Care Housing First Work Group Comoletion rEstimatedl Short term Exoected Outcome(s) · Two permanent housing options using the Housing First model are made available to chronically homeless individuals annually. · All supportive services needed by residents to remain housed are available. 2. Implement the Home Without Barriers permanent supportive housing with case management program. Resoonsible Party Total Action Against Poverty [TAP] Housing Department Comoletion fEstimatedl Pending HUD Continuum of Care Funding Page 25 .. Expected Outcome(s) . Percent of persons remaining in permanent housing program over six months will increase to eight-six percent. I I I Increase utilization of Shelter Plus Care housing units. 3. Resoonsible Partv City of Roanoke Shelter+ Care Completion fEstimatedl Long term Exoected Outcome( s) . Twenty new permanent housing slots created by 2016. 4. Encourage the donation of surplus property to a non profit organization for renovation for low/moderate income housing. Resoonsible Party Housing and Neighborhood Services Roanoke County Salem Botetourt County Craig County Alleghany County Completion fEstimatedl Long term Exoected Outcome( s) . . At least one surplus property is made available in each locality of the Blue Ridge Continuum of C;;are I I 5. Decrease under use of public housing and Section 8 Housing Vouchers using increased supportive case management. Responsible Party Roanoke Redevelopment and Housing Authority Total Action Against Poverty Housing Department Service agencies Blue Ridge Continuum of Care Blue Ridge Behavioral Healthcare Comoletion fEstimatedl Ongoing Expected Outcome(s) . 10% annual decrease in number of empty public housing units and unused Section 8 vouchers. Strategy: Minimize the time needed for individuals/families to move from shelters to permanent housing. Action Steps 1. Provide enhanced employment referral and skill building services with access to child care for homeless participants. Page 26 -A,,, Resoonsible Partv Workforce Investment Board/VEC TAP This Valley Works Roanoke Area Ministries [RAM] YWCA Blue Ridge Independent Living Center . VA Department of Rehabilitative Services Goodwill Blue Ridge Behavioral Healthcare Comoletion fEstimatedl Ongoing Exoected Outcome( s) · Increase in numbers of homeless underemployed or unemployed individuals who access skill building services · Decrease in the unemployment rate among individuals experiencing homelessness. 2. Increase access to appropriate affordable child care. Responsible Party Council of Community Services Child Care Resource and Referral Completion fEstimatedl Short term Expected Outcome(s) · A thorough assessment of child care needs of homeless individuals and families has been completed with strategies to address gaps in services 3. Improve number of transportation options available by advocating for extended hours of operation for public transportation. [bus] and expanding routes into Roanoke and Botetourt Counties to employment opportunities. Resoonsible Partv Blue Ridge Independent Living Center Valley Metro Comoletion fEstimatedl Intermediate Exoected Outcome(s) · Monday through Friday Valley Metro bus service extended to midnight · Two new routes in areas previously not served by public transportation are added to the system. 4. Create a consortium of Homeless Program Education Coordinators to improve educational outcomes for children who are homeless. Responsible Party Roanoke City Schools, Malora Horn Page 27 Completion fEstimated] January, 2007 <- '. Exoected Outcome(s) · 100% of Homeless Program Education Coordinators belong to consortium · Coordinators increase their level of knowledge of educational resources and opportunities for children whose families are experiencing homelessness. 5. Organize biannual resource fairs to bring information on services to people experiencing homelessness or in danger of becoming homeless. Resoonsible Party Comoletion rEstimatedl Blue Rjdge Continuum of Care Ongoing Roanoke Regional Task Force on Homelessness Council of Community Services Salem VANC Exoected Outcome( s) · The first annual "Help for the Homeless" resource fair held Spring 2007 Strategy: Reduce street homelessness and its effects. Action Steos 1. Create a mental health street outreach program, housed in the community housing resources center, for those individuals with mental health or substance abuse problems. Responsible Party Blue Ridge Continuum of Care Downtown Roanoke, Inc. Comoletion rEstimatedl Intermediate Exoected Outcome(s) · Decrease in the number of incidents reported to police related to mental health issues of homeless individuals. · Merchants, and others, are provided education about crisis intervention. 2. Create a program for market area merchants that provide information about mental health and substance abuse among street homeless and contacts with service providers. Resoonsible Party City of Roanoke HA T Team Blue Ridge Behavioral Healthcare Downtown Roanoke, Inc. Comoletion rEstimatedl Intermediate Expected Outcome(s) · Increase in knowledge of market area merchants about the dimensions of homelessness. Page 28 . Increase in the knowledge of market area merchants about the responses to the mental health and substance abuse challenges of chronically homeless individuals. 3. Research strategies used by other similar communities to address loitering and panhandling issues.. Responsible Party Downtown Roanoke, Inc. Local governments Completion [Estimatedl Short term Exoected Outcome(s) . Development of an anti-loitering/panhandling action plan is recommended to local legislators. . Decrease in the number of incidents of loitering in the market area and the surrounding residential areas. GOAL 4: Public Policy Strategy: Promote improvements in the infrastructure which deals with issues related to homelessness. Action Steps 1. Increase regional participation in efforts to reduce homelessness Responsible Party Roanoke Regional Task Force on Homelessness Completion [Estimated] Ongoing Exoected Outcome(s) . A representative of each municipality in the Blue Ridge Continuum of Care participates in at least one quarterly meeting of the Task Force. . Representatives from municipalities and services in the New River Valley and other areas of far Southwest Virginia will participate in planning activities to address homelessness. 2. Pursue opportunities for public and private funding for critical supportive services for special populations. Resoonsible Partv Blue Ridge Continuum of Care Completion rEstimatedl Ongoing Exoected Outcome(s) . One new funding source is identified annually. 3. Join with other groups such as the Virginia Organizing Project [VOP] or the Service Employers International Union [SEW] to advocate for an increase in the Commonwealth minimum wage. Page 29 Resoonsible Party Roanoke Regional Task Force on Homelessness Comoletion rEstimatedl Ongoing Expected Outcome(s) . The minimum wage is increased from $5.15 per hour. 4. Update the 10 Year Plan. Action Steps will be evaluated to determine if they continue to support the plan's goals. New Action Steps will be created in response to this evaluation and the changing community environment. Resoonsible Partv Roanoke Regional Task Force on Homelessness Completion rEstimatedl Ongoing Expected Outcome( s) . The 10 Year Plan to End Homelessness Action Plan is evaluated yearly by the Roanoke Regional Task Force on Homelessness and the results are reported to the community 5. Initiate performance-based funding and evaluation of homeless and social service programs based on measurable outcomes related to housing, income and services. Responsible Party Completion rEstimatedl Blue Ridge Continuum of Care Annually City of Roanoke Human Services Committee Exoected Outcome(s) . Recommendations for HUD Emergency Shelter Grant funds are based on evaluation of measurable program outcome objectives. 6. Identify a neutral location to house and administer the Roanoke Regional Task Force on Homelessness. Resoonsible Party Roanoke Regional Task Force on Homelessness Completion rEstimatedl September, 2006 Expected Outcome(s) . The Task Force is now located at the Roanoke/Alleghany Regional Commission Page 30 Appendix I NIGHTLY AVERAGES - 1987 Thru 2006 (All figures exclude Turning Point Shelter) IMR AVERAGE January 1987 122 January 1989 151 January 1991 215 January 1993 194 January 1995 281 January 1997 291 January 1999 309 July 1999 340 July 2000 310 January 2002 327 June 2003 416 January 2005 393 January 2006 381 Nightly average of homeless during 2005 Winter Survey period - 393 Clients (undifferentiated count) who completed 2005 surveys - 204 * \\Niahtly average" excludes the census from the dav shelters and the Turnin9 Point Page 31 Appendix II Glossary of Terms Affordable housing: Housing, either ownership or rental, for which a household will pay no more than 30% of its aross annual income. Case Management [Supportive Services]: Supportive case management services are services or activities for the arrangement, coordination, monitoring, and delivery of services to meet the needs of individuals and families who experience homelessness. Component services and activities may includes individual service plan development; counseling; monitoring, developing, securing and coordinating services; monitoring and evaluating client progress; and assuring that clients' rights are protected. Chronically homeless: (HUD definition) An unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years. Individuals who are in transitional housing or permanent supportive housing programs are not considered chronically homeless even if they have been in the program for more than a year. Continuum of Care: (HUD definition) a community plan to organize and deliver housing and services to meet the specific needs of people who are homeless as they move to stable housing and maximum self-sufficiency. It includes action steps to end homelessness and prevent a return to homeJessness. Discharge Planning: Discharge planning prevents chronic homelessness by preparing people residing in hospitals, shelters or jails for return or re-entry to the community by linking them with community treatment, housing and supports. Such planning ideally begins upon entry to an institution, is ready to be implemented upon discharge, involves input from the individual, and includes time-limited, intensive supports during the transition from the facility to community-based services. Emergency shelter: (HUD definition) any facility the primary purpose of which is to provide temporary or transitional shelter for the homeless in general or for specific populations of the homeless. Homeless: (HUD) (1) an individual who lacks a fixed, regular, and adequate nighttime residence; and (2) an individual who has a primary nighttime residence that is (a) a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); (b) an institution that provides a temporary residence for individuals intended to be institutionalized; or (c) a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. Housing first: (from the National Alliance to End Homelessness). A "housing first" approach rests on two central premises: (1) Re-housinQ should be the central goal of work with people experiencing homelessness; and (2) Providing housing assistance and follow-up case management services after a family or individual is housed can significantly reduce the time people spend in homelessness. Case management ensures individuals and families have a source of income through employment and/or public benefits, identifies service needs before the move into permanent housing, and works with families or adults after the move into permanent housing, to help solve problems that may arise that threaten their tenancy including difficulties sustaining housing or interacting with the landlord to connect families with community-based services to meet long term support/service needs. Page 32 Housing plus: Refers to housing where residents are encouraged to accept support services necessary to help them maintain their housing. The term is another way of referring to "permanent supportive housing," but puts the emphasis on "housing plus intensive service" for people with serious disabilities. Income: Extremelv low-income: Defined as at or below 30% of the area wide median income. Low income: Defined as at or below 80% of the area wide median income. Very-low income: Defined as at or below 50% of the area wide median income. Juvenile Homelessness: · Homeless Youth - an individual not more than 21 years of age for whom it is not possible to live in a safe environment with a relative; and who has no other safe alternative living arrangement. · Runawav Youth - a person under 18 years of age who absents himself or herself from home, or place of legal residence, without the permission of his or her family. · Street Youth - an individual who is runaway youth; or indefinitely or intermittently a homeless youth; and spends a significant amount of time on the street or in other areas that increase the risk to such youth for sexual abuse, sexual exploitation, prostitution, or drug abuse. Permanent Support Housing: (HUD Definition) Long-term, community-based housing that has supportive services for homeless persons with disabilities. This type of supportive housing enables special needs populations to live as independently as possible in a permanent setting. The supportive services may be provided by the organization managing the housing or coordinated by the applicant and provided by other public or private service agencies. Permanent housing can be provided in one structure or several structures at one site or in multiple structures at scattered sites. Point-in-Time enumeration: Refers to a "snapshot" of the homeless population taken on a given day, and is different than a longitudinal enumeration that counts the number of persons who experienced being homeless for at least one day during an extended period (usually one year, or annually). Section 8 Certificate: Housing assistance, in the form of direct payments to a private landlord, secured from a local housing authority, that low-income people can use to rent apartments and homes on the private market. Single Room Occupancy /SRO: (HUD Definition) A residential property that includes multiple single room dwelling units. Each unit is for occupancy by single eligible individuals. The unit need not, but may, contain food preparation or sanitary facilities, or both. Supportive services: (HUD Definition) Services that assist homeless participants in the transition from the streets or shelters into permanent or permanent supportive housing, and that assist persons with living successfully in housing. Transitional housing: (HUD Definition) A project that has as its purpose facilitating the movement of homeless individuals and families to permanent housing within a reasonable amount of time (usually 24 months). Page 33 Appendix III Service Provider Survey Respondents Blue Ridge Behavioral Healthcare Blue Ridge Independent Living Center Calvary Baptist Church Central Church of the Brethren Christ Episcopal Church City of Roanoke Department of Social Services City of Roanoke Police Department College Evangelical Lutheran Church Commonwealth Catholic Charities Cornerstone Church Covenant Presbyterian Church Huntington Court United Methodist Church Interfaith Hospitality Network Legal Aid Society Mt. Pleasant Methodist Church Our Lady of Nazareth Our Savior Lutheran Church Parkway Wesleyan Church Penn Forest Church of God Price Memorial AMEZ Church Raleigh Court Presbyterian Church Roanoke Area Ministries [RAM House] Red Shield Lodge [Salvation Army] Refugee and Immigration Rescue Mission Roanoke County Department of Social Services Roanoke Redevelopment and Housing Authority Sr. Mission Ministry Salem Church of the Nazarene Salem Police Department Samaritan Inn St. Philip Lutheran Church St. James Episcopal Sweet Union Baptist Church Total Action Against Poverty [Women's Resource Center] Total Action Against Poverty [Housing Program] Total Action Against Poverty [Transitional Living Center] Thrasher United Methodist Church Trinity Lutheran Church TRUST House Turning Point Shelter [Salvation Army] YWCA Page 34 " Appendix IV Agencies Providing Shelter and Housing to Individuals Who are Homeless in the Blue Ridge Continuum of Care Service Area Emergency shelter and transitional housing . The Rescue Mission o 99 transient men's beds o 52 Family Shelter beds o 60 Men's Recovery Program beds o 14 Jubilee Acres Retreat beds [children's camp] o In 2005 the Rescue mission served over 280,000 meals o Provides clothing and shoes o Funding sources private/thrift stores. . Roanoke Interfaith Hospitality Network o 29 religious congregations providing temporary housing and meals for families with children o 14 emergency beds in congregational facilities or houses owned by congregations o Evening meal prepared by congregation volunteers; breakfast and lunch food supplies provided every day o Full-service Family Center with laundry, kitchen, phone, shower, mail, transportation o Case Management to empower families toward employment, housing and independence in the community o Funding sources public and private . Salvation Army Red Shield Lodge [Men only] o 50 emergency beds o 20 transitional beds o Breakfast and dinner with bag lunch for those employed o 12 step alcohol/drug program o Case management, job search, credit counseling, financial planning, and life skills classes o Funding sources both public and private . Salvation Army Turning Point [Women only] o Only domestic violence shelter in the Continuum region o 60 beds o Staffed 24 hours a day 365 days a year o Funding sources both public and private · Sanctuary Outreach and Shelter [for youth] o Funded by a grand from the U.S. Administration for Children and Families, Family and Youth Services Bureau o Has operated for 16 years and worked with over 600 runaway and homeless youth Page 3S " o Sixteen bed temporary shelter for up to 15 days o Activities include outreach, shelter, individual and group counseling, family counseling, links to services, aftercare, and recreational services o Aftercare, with families involved, up to 8 months. . Total Action Against Poverty Transitional Living Center [TAP-TLC] o 50-55 family beds o Long-term supportive housing and comprehensive services including case management, employment skill development and life skills training. o Residents may remain at TLC for 24 months while working toward self- sufficiency o Funding sources both public and private . TRUST House o 24 beds, including beds for families and singles o Transitional program participants are able to do their own activities of daily living including meals and laundry. o Four tier Life Management Plan o Funding sources both public and private . YWCA of Roanoke Valley o 28 transitional housing beds for women o 11 beds for children (boys only if under the age of 5) o If physically able, women must find employment within 30 days of intake. Women pay 30% of income for rent. o Funding sources both public and private. Day shelters . Roanoke Area Ministries [RAM] o Open from 8:00 AM to 4:00 PM daily o Provides hot midday meal o Employment counseling and placement o Emergency financial assistance o Funding sources both public and private . Samaritan Inn o Open from 8:30 AM to 2:00 PM daily o Provides breakfast and lunch for approximately 40-125 individuals in addition to clothes and toiletries o Food pantry o Funding private/thrift store. Food - Groceries . Baptist Community Center, Roanoke · Baptist Friendship House Food Pantry, Roanoke · Cornerstone Church Food Pantry, Roanoke · Presbyterian Community Center Food Pantry, Roanoke . St. Marks Lutheran Church Food Pantry, Roanoke Page 36 Other " · City of Roanoke Homeless Assistance Team o Outreach - conducts shelter and "street sweeps" weekly. HAT Team members search for new homeless sites and response to reported homeless sightings on a daily basis. a Case Management - provides guidance to homeless persons by assisting with a service plan, directing clients to supportive services and making referrals to community resources. o Supportive Services - counseling for housing, transportation, photo ID, food, clothing, prescriptions financial management and other services. · Total Action Against Poverty Homeless Intervention Program o Monday-Friday 11 :00 AM to 2:00 PM a Time-limited financial and housing counseling assistance to low income individuals and families at risk of homelessness or homeless o Clients must have clearly demonstrated capacity to be self-sufficient and willingness to work cooperatively with HIP staff. a Eligib'le clients receive grants or loans for rent, mortgage and/or security deposits · Blue Ridge Behavioral Healthcare - Projects for Assistance in Transition from Homelessness [PATH] o Program created by the McKinney-Vento Act as a Federal grant to deal with homeless individuals who have serious mental illness, as well as co-occurring substance abuse disorders. o One full-time outreach worker a Outreach in shelters, parks and other areas frequented by homeless individuals to identify those who would benefit from services for problems related to mental illness · Rescue Mission Medical Clinic a Primary and preventative medical care for homeless individuals · Blue Ridge Independent Living Center o Case Management for Shelter Plus Care participants o Housing placement for people with disabilities Page 37 Roanoke Regional Task force on HomeleSSneSs ...maintaining a coordinated community effort to assist homeless persons 10- Year Plan to End Homelessness "A Place to Call Home" ~ We, the undersigned, have read and endorse the contents of the lO-Year Plan to End Homelessness. Furthermore, we pledge to participate in a collaborative effort to alleviate the affects ofhomelessness in the Fifth Planning District. ~ Darlene Burcha", City Manager City of Roanoke Gerald A. Burgess, Administrator Botetourt County ~ ue;--/~- ohn Chambliss, Assistant Administrator Roanoke County (};J~~~~ Claire Collins, City Manager Covington -->"-\2.~ ~~ C e "~('-' Richard C. Flora, Administrator Craig Coun!y Forest Jones, City Ma City of Salem .--\ /;!~.~~ L/ Alleghany County Date: 1-/7-07 Date: Date: I C?'-:? 9..0-; Date: ~'(J-f!f 2-CFJ7 Date: \ c:::, \ \ v \ 0 -l Date: l- 19 ~ 0 7 Date: /... ~[)--07 Date: 9-~7-CJ7 RoanOke RegianalTask force on HomeleSSneSS ...maintaining a coordinated community effort to assist homeless persons 10- Year Plan to End Homelessness "A Place to Call Home" ~ .} ';" We, the undersigned, have read and endorse the contents of the lO-Year Plan to End Homelessness. Furthermore, we pledge to participate in a collaborative effort to alleviate the affects ofhomelessness in the Fifth Planning District. ~:j' Ben Tripp ~ City of Salem Planning Department Date: ~,wP1L-- C(.rtis Walker Blue Ridge Independent Living Center Date: I. 3J -aOQ7 1-12- ()OOl . Roanoke Regional Task Force on HomeleSSneSs ...maintaining a coordinated community effort to assist homeless persons 10- Year Plan to End Homelessness "A Place to Call Home" " ,;, We, the undersigned, have read and endorse the contents of the lO-Year Plan to End Homelessness. Furthermore, we pledge to participate in a collaborative effort to alleviate the affects ofhomelessness in the Fifth Planning District. ~Jtkk ~-4'.{'Jw Date: Reverend Frank eather, Chair Roanoke Regional Task Force on Homelessness ! I / I'Z.. / t) 7 / ~~, ~ fll^~ Date: Ellen rown \ TAPlFamilies in Transition I J7J1 /0 7 0/ I 4tL~. /.;CMu..- Allen Barrow Social Security Administration ~Wiie~ Date: J~ 12. I ';;'00 7 Radford University School of Nursing Date: ~JJJWj IJJ Jj] 7 Jane 0 lin, Director, Human/Social Services City f oanoke ---. .. ~ ~~ Theodore Edlich / Total Action Against Poverty Date: ~Ualr1t / ~ I JM7 I' /h? /07 I I Date: ~~qP+ J on Holt City of Roanoke Police Department Date: otfJJII07 .1Y!Olbt,(J. ~ Malora Horn City of Roanoke Schools Date: Cfnl1~ /j, ~007 i -I";' " :~ ",- \-- Roanoke Regional Task Force on HomeleSSneSS ...maintaining a coordinated community effort to assist homeless persons 10- Year Plan to End Homelessness "A Place to Call Home" We, the undersigned, have read and endorse the contents of the lO-Year Plan to End Homelessness. Furthermore, we pledge to participate in a collaborative effort to alleviate the affects ofhomelessness in the Fifth Planning District. ~~ Council of Community Services ~__-9- ' Dannie McClain Blue Ridge Independent Living Center Date: ~ I J-! D1- Date: 1- I d-- -tJr- Ed~a~~' Blue Ridge Behavioral Health Care Date: I)l",/Q/ I ( - ~~ \ ~ .e.:~ Nancy eid Roanoke Gas Company Date: d \2.) 01 I I Jl){lUm QJdu, Date: _l- \ 2.-- 01 Dawn Riddle Roanoke County Department of Social Services Cciut!- ~) Roanoke Redevelopment & Housi~g Authority Date: /-/J.-o7 ~ ~/L- Sha e Sawyer, Regional Planner Roanoke Valley Alleghany Regional Commission Date: 01 Ill-- /01- ~J1{,Wi\ Lc'tVV I -J.R.MOORE, LCSW VA Medical Center Date: tll2) Of VI I Ii ~ Final Edition - 10-22-07 T .i I .<r." Roanoke Valley Alleghany Regional Advisory Council On Homelessness Winter Shelter Survey Report January 2007 Prepared by: COUNCIL of COMMUNITY SERVICES 1 v. Final Edition - 10-22-07 2007 Winter Homeless Survey Emergency Shelters, Transitional Housing and Street Count Conducted by: Roanoke Valley Alleghany Regional Advisory Council on Homelessness Dr. Paula Prince, Jefferson College of Health Sciences, Chair Reverend Frank Feather, Past Chair Mr. Allen Barrow, Social Security Administration Mr. William Brooks, City of Roanoke Sheriff's Office Dr. Kimberly Ferren Carter, Radford University School of Nursing Mr. John Chambliss, Roanoke County (Dawn Riddle, Representative) Mrs. Jane Conlin, Director, City of Roanoke Human/Social Services Officer Curtis Davis, City of Roanoke Police Department Mr. Ted Edlich, Total Action Against Poverty (Ellen Brown, Repre~entative) Ms. Pam Kestner-Chappelear, Council of Community Services (Dan Merenda Representative) Ms. Malora Horn, Roanoke City Schools Mr. Dannie McClain, Formerly Homeless Mr. Ed McGrath, Blue Ridge Behavioral Healthcare Ms. Melinda Payne, City of Salem (Ben Tripp, Representative) Ms. Nancy Reid, Roanoke Gas Mr. Earl Saunders, Roanoke Housing Authority Mr. Shane Sawyer, Allegheny Regional Commission Mr. Rob Schmitt Salem VA Medical Center Mr. Curtis Walker, Blue Ridge Independent Living Center Mrs. Harriett Woodward, Alleghany County Social Services Mrs. Carol Tuning, Staff Coordinator Secretary Mrs. Pat Rolley 2 y I Final Edition - 10-22-07 Alleghany Regional Advisory Council on Homelessness 2007 Winter Shelter Survey Introduction The data c.ontained in this 2007 Winter Shelter Survey provide pictures of Roanoke's homeless 'population at a particular point in time. The pictures, taken as a whole, are an album of the real men, women and children who because of societal pressures such as unemployment, lack of housing, substance use, family instability, acute and chronic health and mental problems find themselves homeless and in 'heed of shelter. Homelessness statistics included on the following pages are not only numbers; they are people dealing with survival issues such as access to food, shelter, physical safety and economic stability. This report summarizes information about the homeless collected in January 2007. The data collectively viewed are indicators of the condition of homelessness and are used by the Advisory Council to. inform its recommendations to the Blue Ridge Continuum of Care, as required by the United States Department of Housing and Urban Development (HUD). Point in time data clarify an understanding of the extent of homelessness and the people who suffer its consequences on a daily basis. The Advisory Council uses data from the Point in Time Survey to assist in services gap analysis and to identify trends in the homeless population of the Roanoke Valley. Recommendations based on this information are presented to government bodies, organizations, community agencies and others to support funding requests. Specific objectives of the 2007 Winter Shelter Survey are: . to obtain an estimate of the number of individuals and families relying on emergency shelters and transitional housing within the designated time period; . to obtain information on prior residences of the homeless population; . to identify the current issues facing citizens without permanent housing; and . to identify the number of chronically homeless persons at a point in time. Survey data are not intended to answer all the questions regarding homelessness in the region. Rather these data offer a picture of a complex, multidimensional social problem. 3 /' Final Edition - 10-22-07 ~ The Advisory Council makes every effort to ensure the accuracy of survey data collection. Realizing that the actual number of individuals and families without permanent housing is difficult, if not impossible, to obtain and that numbers vary depending on definitions of homelessness, the Advisory Council continues to concentrate on individuals and families who rely on or are in need of emergency and transitional . , housing. The Advisory Council acknowledges, but is unable to realistically count or estimate, the sub-population of the hidden homeless who are sharing living space with friends and family, as well as those who remain anonymous and do not wish to be '" located or assisted. Finally, the Advisory Council understands that the homeless population is multifaceted and that no single snapshot of a homeless person, or group of homeless people, is representative of the entire homeless population. Methodology The procedures utilized to collect information were as consistent as possible with those used in prior surveys. Daily adult occupancy totals were collected at participating shelters during the week of January 21-25, 2007. Average nightly totals for the week were 566 individuals experiencing homelessness. Of these 566 individuals three hundred and thirty-three adults (n=333) .participated in the survey. Children under the age of 18 were not surveyed. It should be noted that data charts will not always total 333 due to non-response or multiple response by clients. Homeless adult clients were surveyed by agency staff, the Homeless Assi.stance Team and other volunteers. Shelters were contacted for permission to survey clients with 100% of shelters electing to participate in the survey. These shelters are: Overnight shelters: Rescue Mission, Salvation Army Red Shield Lodge, TRUST House, Total Action Against Poverty Transitional Living Center (TAP-TLC), Roanoke Valley Interfaith Hospitality Network (IHN), Firebase Hope, Salvation Army Turning Point and YWCA. Day shelters: Roanoke Area Ministries (RAM) and Samaritan Inn Other facilities: Shenandoah Recovery Center Street count: Unsheltered 4 Final Edition - 10-22-07 ~ Alleghany Regional Advisory Council on Homelessness 2007 Winter Shelter Survey Key Pindings ' · 333 Sarvey responses were collected. Only adults older than 18 were surveyed. · Nightly Occupancy Averages increased by 363% over a 20 year period · 75% of Homeless surveyed have been in Roanoke Valley for more tban six months · 64% of Homeless surveyed were male . 55% of Homeless surveyed were white - 35.4% Black! African American · 20% of Homeless surveyed were veterans · Nearly half (49.2%) reported sleeping in a shelter last night · 69% reported being homeless for less than one year · 44.1 % reported never having been homeless before · 26.4% reported inability to pay rent/mortgage as reason for current homelessness · 33.6% reported having children with them on night of survey · 29% are currently receiving mental health services · 41.1% reported having received mental health services in the past · 46% reported having received alcohol abuse treatment at some point · 33.9% had high sChool/GED education or more · 23% were employed full time · 26% received food stamps · 44% were actively looking for work · Inability to find work; affordable housing; medical problems and substance abuse were the 4 greatest challenges experienced by homeless 5 Final Edition - 10-22-07 Shelterllocation Night and Day Homeless* - January 25, 2007 Number Percentage RVIHN Roanoke County Jail Safe Home Systems Firebase Hope Roanoke City Jail Shenandoah Recovery Center YWCA TRUST TAP-TLC Turning Point Street Count Red Shield Lodge Roanoke Area Ministries Rescue Mission Total 2 6 7 8 9 13 18 18 23 28 38 61 68 267 566 0.35% 1.06% 1.24% 1.41% 1.59% 2.30% 3.18% 3.18% 4.06% 4.95% 6.71% 10.78% 12.01% 47.17% 100.00% Of the 566 Homeless Population - 513 Stayed in Shelters 300 250 200 150 100 50 o ~.~ .~ "''<''O!\.!\.!/) ~~ )~~.. o<f )'li #..-,.0'. ~'?.<.,v o~ '>~ b($ # ;;p(:o ~ ~~-'\ c}.li 0~ G~ 00~ -1..... .<.,<<" .<.,~r .(;:-~ ,,-00 b',o .~<a' ~{i 00 0 :tJ><; rfr0 q}-'\ '>~ 4>r!l ~~ 0~ <y0 rfr0 x-o~ <(~0 r!>~ 0>"" '" b0 ~0 0<; o'l>~ ~0 <<" <tP ~0 ,*-0 ~ <<" ,?'li ~ (;:-0 bO /LrJ' rff ,,- 0<:' q:' *Includes homeless at Roanoke Area Ministries [RAM], Samaritan Inn and those who are on the street. Nightly Averages - 1987 thru 2007 January 1987 122 January 1989 151 20 Year Trend -363% Increase in Shelter January 1991 215 Occupancy January 1993 194 January 1995 281 600 January 1997 291 500 January 1999 309 July 1999 340 400 July 2000 310 300 January 2002 327 June 2003 416 200 January 2005 397 100 January 2006 408 January 2007 566 0 'b'\ 'b OJ ~, ~":J ~<t:> ~'\ ~OJ ~, ~":J ~<t:> ~'\ 6 Final Edition - 10-22-07 Results - 333 participated in the survey- [Missing data is not reported and questions may have multiple answers thus percents may not total 100.] 1. How long has it been since you had a place to live?1 Percentage 2% Number Percentage Less than 1 GJ Less than 1 month month 45 13.5% 111-3 months 1-3 months 70 21.0% o 4-6 months 4-6 months 77 23.1 % 16% 07-11 months 7-11 months 38 11.4% 21% . 1-2 years 1-2 years 53 15.9% GJ 3-5 years 3-5 years 33 9.9% GJ 6-10 years 6-10 years 6 1.8% 010 + years 10 + years 5 1.5% 23% 2. Please tell us the reason you are currently homeless. Unable to pay rent/mortgage Evicted lunrelated to payment Victim of domestic violence Family problems Institutional discharge other* Number 88 24 28 39 14 130 Percentage 26.4% 7.2% 8.4% 11 .7% 4.2% 39.0% *Other includes a wide variety of reason such as the following: Jail, Addiction, unable to pay, violence, employment problem, moved from another facility, I am in drug court and my probation officer sent me here, Spouse left with resources, incarceration/government, budgeting, out of work, lost job, by choice, divorce, on disability, job, relocating, drug dependence, diabetic, just moved to town, not able to get job but can get disability, was incarcerated on 6/2006 lost my job my apartment and means of income, disabled, started drinking again, jobless, irresponsible, bad budgeting, , unable to work(RSL), judgment, short hours at work, move to Roanoke with girlfriend, bills, drugs, leg was amputated, from Salem program, no income, prison, too many drugs, harassed by staff in a program, bad area, unsuitable living conditions, car accident leaving me disabled I then lost my job and home, Lost drivers license unable to work, Left a drug infested area too dangerous, Hard to find work with out ID, Trying to pursue disability, Was in RM Rehab, Condemned home, Put into mental institution by sister because sister stated" I was going to kill myself", Husband suffered heart attack and lost everything, Suffered heart attack and lost everything. 1 HUD defines a chronicall)/ homeless person as an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years. To be considered chronically homeless, persons must have been sleeping in a place not meant for human habitation (e.g., living on the streets) and/or in an emergency homeless shelter during that time." 7 Final Edition - 10-22-07 3. How many times have you been homeless before? 44.1% are Homeless for the First Tim e 200 150 100 50 o Never Defore . Number 147 Never before 1 time 2-3 times 4-5 times More than 5 times ,- Number I 1 time 2-3 times More than 5 4. What racial/ethnic group do you identify with the most? Asian/White Native HawaiianlPacific Islander American Indian/Alaska Native/Black Black/African American/White American Indian/Alaska Native/White Other multi-racial Black/African American White/Caucasian 4-5 times 83 12 17 69 Number Percentage 147 44.1% 83 24.9% 69 20.7% 12 3.6% 17 5.1% Race/Ethnicity 2007 o 50 100 150 II!! Number I 200 8 · Final Edition - 10-22-07 Race/Ethnicity White/Caucasian Black/African American Other multi-racial American Indian/Alaska NativeNVhite Black/African American/White American Indian/Alaska Native/Black Native Hawaiian/Pacific Islander Asian/White Number 184 118 12 5. What year were you born? Youngest Respondent Oldest Respondent 18 71 Percentage 55.0% 35.4% 3.6% 4 3 2 1 1 1.2% 0.9% 0.6% 0.3% 0.3% 55% (168) of those surveyed were between the ages of 39 and 53 6. How long have you been in the Roanoke Valley? Less than 6 months Longer than 6 months 80 242 24.0% 72.7% 7. Were you living in Roanoke before Homelessness? Were you living in Roanoke before homelessness? 6% 41% Of the 41 0/0 53% E1Yes IiIINo o Missing in system · 62 Individuals came to Roanoke after becoming- homeless from other Instate Localities. 9 Final Edition - 10-22-07 . 30 Individuals came to Roanoke after becoming homeless from Out-of State Localities. 8. If no, what was your zip code? If No, what was your zip code? Location State 4104 8401 ~t~21.2~o Brooklyn NY 16801 State College PA 175Q3 Bart PA - ",. 19144'philadelphia PA 20401 Washington DC 20517 Not currently assigned 22124 Oakton VA 22932 Crozet VA 23226 Richmond VA 23277 Not currently assigned 23415 New Church VA 23417 Onancock ' VA 23435 Suffolk VA 23508 Norfolk VA 23701 Portsmouth VA 23707 Portsmouth VA 23803 Petersburg VA 23851 Franklin VA 23930 Crewe VA 24013 24014 24016 24017 24019 Roanoke VA 24021 Not currently assigned 24053 Ara rat VA 24065 Boones Mill VA :24073 ChristiansbLil'g , , VA 24078 Collinsville VA 24090 Fincastle VA . ---- .., 24092 Glade Hill VA '.' 24112' "Martinsville ," VA '24,113- ,Martinsville' VA 24133 Patrick Springs VA 24136 Pembroke VA 24148 Ridgeway VA 24149 Riner~" , VA 24151 Rocky Mou!lt . VA 24153 Salem VA I '" ." ~ '.24162 'Shawsville VA 24315 Bland VA County Frequency Kings . d Centre ~~~:~\wlli~~~t~;~~~~:~_:o::,-, Districtof "' 'Columbia ".~,_.",-",c.,,~,",,",c-,..,,_... Fairfax Albemarle Henrico Accomack Accornack Suffolk City Norfolk City Portsmouth City Portsmouth Cit ' Petersburg City Franklin City Nottoway City of Roanoke City of Roanoke City of Roanoke City of Roanoke Roanoke County Patrick Franklin MontgomerY ",; Henry Botetourt Franklin Martinsville. City' MartinsvilleCit~ ' Patrick Giles Henry Montgome!y Franklin Salem 'MontgomerY,'" j , Bland , <~l-C l' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 11 2 1 1 ! 4 1 1 1 1 :i~1 4 4 , "11 1 10 Final Edition - 10-22-07 24450 Lexington 24501 Lynchburg 24504 Lynchburg 24538 Concord VA VA VA VA Lexington City Lynchburg City Lynchburg City Campbell 1 8 2 1 ~ ~ W/A ~ ~~ ' t!J _ ~1l ~ W/A ~ t!J 24551 Forest 24563 24591 9. Where did you sleep last night?* Emergency Shelter Transitional Housing Substance Abuse Treatment Center/Detox Hospital (non-psychiatric) Jail, Prison or Juvenile Detention Rented Housing Unit Hotel or Motel with no Voucher Outdoors/Abandoned Building/Bridge Family Permanent Supportive Housing Number 164 45 69 1 1 4 1 7 3 3 Bedford Pittsylvania 1 1 1 Percentage 49.2% 13.5% 20.7% 0.3% 0.3% 1.2% 0.3% 2.1% 0.9% 0.9% * In addition to the respondents above, 9 inmates of the Roanoke City Jail and 5 inmates of the Roanoke County jail reported being homeless at intake. 11 Final Edition - 10-22-07 10. Have you been denied a bed at a local shelter in the past 12 months? Yes No No Response Recorded Number Percentage 22 6.6% 299 89.8% 12 3.6% 333 100.0% 11. If yes, why? Shelter was full Drugs or alcohol Conflicts with staff Other Missing in system Number Percentage 8 2.4% 5 1.5% 3 0.9% 7 2.1% 310 6.9% 12. How many children under the age of 18 do you have with you tonight? 66.4% Report No Children 250 200 150 100 50 o No children 1 child 2 children 3-4 children 13. Are they enrolled in school? Yes No Not applicable No Response Recorded Number 32 48 117 136 333 Percentage 9.6% 14.4% 35.1% 40.8% 99.9% No children 1 child 2 children 3-4 children Number 221 25 16 4 Percentage 66.4% 7.5% 4.8% 1.2% 12 Final Edition - 10-22-07 13a. How do you handle child care? I do not need child care I take care of my children myself Friends and family Day care center Other child care No Response Recorded Number 132 9 7 9 9 167 333 Percent 39.6% 2.7% 2.1% 2.7% 2.7% 50.2% 100.0% 14. How many meals a day do you most often eat? Number Percent Never 1 0.3% 1 meal 50 15.0% 2-3 meals 246 73.9% 4-5 meals 19 5.7% More than 5 meals 7 2.1% No Response Recorded 10 3.0% 333 100.0% 15. Are you a veteran of the United States Military? Yes No Number 63 260 Percentage 18.9% 78.1% Nearly 20% of the Homeless Population are Veterans ~ ~ 13 Final Edition - 10-22-07 16. What is the highest level of education you completed? Number 140 120 100 80 60 40 20 0 !____Number! ,01::>1::> ,01::>1::> o~ ~ ~0o.,0 ~01::> ~00 . o~ & & t::J(J' ~ 0 CP' ~,'lf ?:>'li if ?:>0 ?:>0 ~ ~'lf 0 tf' ~ 'bv ~'lf ~'lf ~ .~o o~ ~~ ~'fJ ~0 'li ~ OJ~ C::JO~0 is ~ CO ~o~'lf C; ?:>v'lf ~o f:J'lf ~'lf I::>U' ~o ~ ~ ~ ~o ~(:$ "- 0v 6th grade or less 9th grade or less Some high school High school diplomal GED Some College T ech/vocational/associates College degree Post graduate education Number 8 35 49 121 72 21 14 6 Percentage 2.4% 10.5% 14.7% 36.3% 21.6% 6.3% 4.2% 1.8% 14 Final Edition - 10-22-07 17. What sources of income have you used in the last 6 months? Food Stamps/Full Time Employment - 2 Major Sources of Revenue 8% o Employeed full time Number iii Employeed part time Employed full time 90 o TA NF Employed part time 61 TANF 15 5% o Food stamps Food stamps 99 .551 SSI 29 7% 05501 SSDI 20 I!I Relatives/friends Relatives/friends 29 o Panhandling Panhandling 16 . Other Other 33 26% 18. Are you actively looking for work? Number Percentage Yes 139 44.0% No 175 56.0% 15 Final Edition - 10-22-07 19. If working, what is your hourly wage? Wage Number Percent $6.00 4 1.2% $6.25 4 1.2% $6.50 5 1.5% $7.00 8 2.4% $7.50 4 1.2% $8.00 6 1.8% $8.50 2 0.6% 33 9.9% Total 50 No Response 283 333 Yes No No Response If you work second or third shift, are there barriers to keeping the job? Number Percent 48 14.4% 71 21.3% 214 64.3% 333 100.0% 19a. 19b. What are the barriers caused by second or third shift jobs? A place to sleep Transportation Other during day Yes 17 39 10 No 142 121 146 No Response 174 173 177 Total 333 333 333 20. Do you use banking services? Yes No No Response Number 84 235 14 333 Percent 25.2% 70.6% 4.2% 100.0% 16 Final Edition - 10-22-07 21. Do you have a payee or guardian? Yes No No Response Number 13 297 23 333 Percent 3.9% 89.2% 6.9% 100.0% 21a. Do you need a payee/guardian? Yes No No Response Number 5 302 26 333 Percent 1.5% 90.7% 7.8% 100.0% 22. How do you get around? Check all that apply , own a car I walk Family or friends provide transportation I ride Valley Metro I have other transportation Reported Yes Percent 24 7.2 230 69.1 76 22.8 154 46.2 26 7.8 23. If you get sick, where do you go for medical treatment? Reported Missing in Yes Percent Reported No Percent system Emergency room 153 45.9% 161 48.3% 19 Rescue Mission Clinic 104 31.2% 210 63.1% 19 Kuumba Clinic 15 4.5% 292 87.7% 26 Private Doctor 28 8.4% 277 83.2% 28 VA Medical Center 39 11.7% 266 79.9% 28 Health Department 9 2.7% 294 88.3% 30 Bradley Free Clinic 25 7.5% 279 83.8% 29 Other Medical Care 25 7.5% 278 83.5% 30 24. How do you pay for medical care? Reported Missing in Yes Percent Reported No Percent system Percent Medicaid 61 18.3% 212 63.7% 60 18.0% Private Insurance 13 3.9% 259 77.8% 61 18.3% Medicare 25 7.5% 248 74.5% 60 18.0% Out of pocket for medical care 116 34.8% 162 48.6% 55 16.5% Other medical payment 4 1.2% 96 28.8% 233 70.0% 17 Final Edition - 10-22-07 When was the last time you saw a doctor? Number Percent 192 57.7% 54 16.2% 27 8.1% 25. 0-3 months 4-6 months 7-12 months More than 12 months No Response 50 10 333 15.0% 3.0% 100.0% 26. When was the last time you saw a dentist? 0-3 months 4-6 months 7-12 months More than 12 months No Response Number Percent 44 13.2% 27 8.1% 41 12.3% 205 61.6% 16 4.8% 333 100.0% 27. When was the last time you had your eyes examined? 0-3 months 4-6 months 7-12 months More than 12 months No Response Number Percent 40 12.0% 29 8.7% 39 11.7% 208 62.5% 17 5.1% 333 100.0% 28. When was the last time your children saw a doctor? Number Percent 0-3 months 38 11.4% 4-6 months 18 5.4% 7-12 months 5 1.5% More than 12 months 8 2.4% Not applicable 102 30.6% No Response 162 48.6% 333 99.9% 18 Final Edition - 10-22-07 29. When was the last time your children saw a dentist? 0-3 months 4-6 months 7-12 months More than 12 months Not applicable No Response Number Percent 26 7.8% 15 4.5% 5 1.5% 17 5.1 % 100 30.0% 170 51.1% 333 100.0% 30. When was the last time your children had their eyes examined? 0-3 months 4-6 months 7-12 months More than 12 months Not applicable No Response Number Percent 22 6.6% 10 3.0% 8 2.4% 19 5.7% 102 30.6% 172 51.7% 333 100.0% 31. Have you ever had a pap smear? (women only) Yes No Not applicable No Response Number 114 4 86 129 333 Percent 34.2% 1.2% 25.8% 38.7% 99.9% 31a. If yes, when was the last time you had a pap smear? (Women only) 0-3 months 4-6 months 7-12 months More than 12 months No Response Number Percent 16 4.8% 19 5.7% 27 8.1% 43 12.9% 228 68.5% 333 100.0% 19 Final Edition - 10-22-07 32. Have you ever had a mammogram? (women only) Yes No Not applicable Mis No Response Number Percent 71 21.3% 52 15.6% 60 18.0% 150 45.0% 333 99.9% 32a. If yes, when was the last time you had a mammogram? (Women only) 0-3 months 4-6 months 7-12 months More than 12 months No Response Number Percent 9 2.7% 10 3.0% 9 2.7% 40 12.0% 265 79.6% 333 100.0% 33. Are you supposed to take any medications? Yes No No Response Number 179 114 40 333 Percent 53.8% 34.2% 12.0% 100.0% 34. How do you obtain your medications? Purchased from a store -.---.-.----- ---------"--- --- -..---.--- ._-_.~ ---.,.---- Yes 57 No 93 -- -----..,-. Missing . 183 333 Percent - --., - -- - - - -"- 17.1% 27.9% 55.0% 1 00.0% Healthcare ._ __u___ pr.ovi_d.~r 107 82 144 333 35. Do you have major medical problem(s)? Yes No No Response Number Percent 90 27.0% 36 10.8% 207 62.2% 333 100.0% Percent - --.. -- - ,---,'---.--.-..--., _.- 32.1% 24.6% --- -_..'-- 43.2% 99.9% Cannot afford meds . ------.'--- . 54 103 176 333 Percen 16.2% 30.9% 52.9% 1 OO.O~ 20 ;. Final Edition - 10-22-07 35a. Are they being treated? Yes No No Response Number 122 84 127 333 Percent 36.6% 25.2% 38.1% 99.9% 37. Have you ever received alcohol abuse treatment? 46 Percent Report Having Received Alcohol Treatment 54% 46% lovesl f!I No 38. Have you previously received drug treatment? Yes No No Response Number 152 170 11 333 Percentage 45.6% 51.1% Yes No Number Percentage 151 45.3% 175 52.6% 21 . Final Edition - 10-22-07 39. Are you currently receiving mental health services? 29% Currently Receive Mental Health Services .....:.-;:.--=--~-- - (" ~--,. --;~. I , , , .." - --- - " -~. -- .-7 ~ ,../ Ii ~- . loves/ III No 40. Have you previously received mental health services? Yes No Yes No Number 95 230 Number 137 186 Percentage 28.5% 69.1% Percentage 41.1% 55.9% 22 .. Final Edition - 10-22-07 41. Within the past year have you used any of the following services or needed any of the following services and been unable to obtain them. Needed Needed Used Used unable unable Both Both number percentage to obtain# obtain % number percentage Emergency shelter 207 91.6% 14 6.2% 5 2.2% Transitional housing 66 62.9% 36 34.3% 3 2.9% Used job training/ job. placement 32 41.0% 45 57.7% 1 1.3% Used substance abuse services 103 81.7% 23 18.3% 0 0.0% Used mental health services/counseling 91 77.8% 26 22.2% 0 0.0% Used housing placement 21 31.3% 46 68.7% 0 0.0% Used food pantry/meals 125 87.4% 17 11.9% 1 0.7% Used transportation vouchers 72 68.6% 30 28.6% 3 2.9% Used GED or English classes 10 24.4% 31 75.6% 0 0.0% Used emergency financial assistance 34 50.0% 33 48.5% 1 1.5% Used Legal Aid 12 30.8% 26 66.7% 1 2.6% Used child care 11 26.8% 30 73.2% 0 0.0% Used public assistance 50 64.1 % 27 34.6% 1 1.3% Used medical services 86 81.1% 18 17 . 0% 2 1.9% Used dental services 33 36.3% 58 63.7% 0 0.0% Used a drop-in center 10 27.8% 26 72.2% 0 0.0% Used domestic violence services 23 50.0% 23 50.0% 0 0.0% Used showers 124 87.3% 15 10.6% 0 0.0% Used shelter and care 99 79.2% 24 19.2% 2 1.6% Used medication 15 38.5% 23 59.0% 1 2.6% Used respite care 3 21.4% 11 78.6% 0 0.0% Used other services 1 100.0%* 0 0.0% 0 0.0% 23 -II' Final Edition - 10-22-07 42. Characteristics and challenges experienced by those without a home. (Percent answering "yes") Major Challenges Facing Homeless 160 140 120 100 80 60 40 20 o Cannot find affordable housing Cannot find work Medical problems Substance abuse Physical disability Dental problems Past incarceration Divorce Domestic violence victim Legal/police problems Child custody disputes Previous foster care 00 Housing l!IWork o Medical problems o Substance abuse . Disability 00 Dental problems I!l Past incarceration [j] Divorce 11 Domestic violence I!J Legal problems o Custody 00 Foster care Numbers Percentage 160 124 97 84 70 64 62 42 36 25 13 4 48.0% 37.2% 29.1% 25.2% 21.0% 19.2% 18.6% 12.6% 10.8% 7.5% 3.9% 1.2% 24 Final Edition - 10-22-07 43. Gender Gender Male Female Number Percentage 209 62.8% 119 35.7% 2007 Gender Analysis 44. Were you living in Roanoke before Homelessness? Were you living in Roanoke before homelessness? 6% 41% Reported as Yes Reported as No Response not recorded Total 177 137 19 333 53% DYes iii No o Missing in system laMm. I "'_. 25 " Final Edition - 10-22-07 45. What are the top 5 Instate localities influencing the City of Roanoke's Homeless Population Count? . Lynchburg City-l0 . Danville City-8 . Franklin County-6 . Martinsville City-5 . Salem-4 46. What are the top 3 States influencing the City of Roanoke's Homeless Population Count? a. North Carolina-7 b. Pennsylvania-3 c. Wisconsin- 3 26 . r - . .comments ,about being ,homeles~ ' ,,'. " " . This pro!lf8Il1 ~ ~IYhel;:~e ::much & ~~ s~ :m~I' lo:"h and everyone Think .. you SRC forev~iythirig>;: "'.. ,,' , ,', ", ':.;.j'i-;I"::;" };':<':<<'i ' , . Being'with~ut h~uskgIi1akes me feel like I'm nothing , , :~ . . Biggest Issue-Unable to stayat the shelter during the day, made to go outside. Also I can't st~y at the mission especially when I can't get around easily. , ," \..,,,' . I hope tohavehousing within ,30 days. ,,,,',"',' ;'~ :' I ' . I just need some help , ;'. , ...... t .~~; .. , . . '- . It's a terrible situation to be ~ and there aren't enough agencies in the Roanoke V al1~y to help: , ' . -" - ~ .' .. ' '. '. . ',.5" . I want a home. · ',Afrciid/no'~~~P9rt,'helpless feeling. .' · It is very undesirable,an~ challenging. It is bad for self esteem. It makes you dependent on others, I'mlosing independence.' . · . The world is a cold place; butGod is good. " - ~ ." It is a learning experienc~. :OriJ'be~oIn.e~ invisible and unacceptable to society in ge~eraL Vie,. fall through ~e crac~' of social accep~ce. . ';':~ . J'''-~'.. '< . . \"..x-:<~.:, .:', . ";':.-!:~,~ .r' " ';.' I · The older you'arethe more unacceptable you becOme and the social programs exclude you, I , get $722.00/monthbecause of my age I get $10.00 in food Stamps. Yes! $10.00 a mo. This past month due to the cost of living increase in SSAI now pay 0.35 cents more per non-generic on drugs and 0.15 cent on generic prescriptions. (You- make a budget for yourself of $722.00 a month forrent, food, transportati9n,m~dicine, communications [phone or cell], and utilities - . nofriUs;.cigsuyoti.sIPoke~'~Noeatii1g0ut, soft drinksor bottled water: Now try' and finda. ' placetolive-on this budget). Badcredii ora felony makes subsided housingiinavailable~uch ' ' as Section 8, etc. ' . : " ',' . ..' ,.' :.(.y", · The YWCA is a wonderful place they help you and give you a place to live at a low cost while,' , . c<" y()u. ~et~~~.:gl! y.o~,f~~.:i!. c' . """'" .' ,\'_:. I. ",',:~. - , 27 :f Final Edition - 10-22-07 . . This is the only time I have ever been in a place for shelter. And the YWCA helps me and I have my own room, it is clean- I have a bed to sleep in. And I have access to a kitchen to cook my food. IfI have a problem the staff is here and they are helpful. Ifthey can't help me, they point me in the right direction for the help. . I am a little bit overwhelmed about just getting out of prison & being homeless. But I do have a lot of hope. . My new start, YWCA is my foundation, transition for Hegira Program . It is an unfortunate situation, but we were thankful to have a roof over our head, food in our mouths. Besides, we have accomplished a lot in the last 3 years. Responsibility, priorities, money management paid, off lots of things, judgments that were on credit so that we could security financial stability. . It would be nice to have my own private place to live. . Thankful for Rescue Mission . I have experienced unfair treatment, prejudice, and bigotry because of my homeless situation by the employers of this town because of my position in society. I have been prejudged. . It's no fun. I don't like it. I want my 0\;VI1 place and job. . I can't wait to get where I'm going. . HAT team does a good job . Hard without having any kind of occupation, especially for us U.S. Veterans . More options for affordable housing . Have two strikes against me: not familiar with the area and bad credit . If you go out of the shelter, they won't let you back in-so you don't have any place to go. You leave at 7:30 and can't come back in until 4:30. When it's snowing you still have to leave. . I work five years as BRT, Behavior Rehabilitation, used cocaine and went down hill. . Being homeless makes my depression worse. Physical problems worse due to not being able to have a place to be during the day. Having to be up every day even when I am hurting makes everything worse. . We were told it is mandatory to fill out or we could not stay here anymore. It should be clear to management that these are not mandatory. And if! fill this one out at the library I don't have to fill one out here. So I filled out two of these. . 28 , ',. ',:"., (. Final Edition .:..10-22-07 . .-) .....,.. . . I'm j!-:lst;~~~y I.J~t my.addictions get me homeless but I'm recoveri~g~ ", " , *', " ;'<": '::~'*' ". . t ~ '.,: -. . . '. '," " .1 ' . , . ' < . . I think that With this survey, it will help with housing so I can spend more time with my kids . Transportation is not available for 2nd or 3rd shift. Buses do not go to some areas . I just need to get back on my feet so I can do things for my family. I have a daughter on the way. I need God to work things through for me. I need to make money to feed myself and my . ~~ ' . A free clinic needs to exist in Roanoke. It is not fair to present a check stub in order to receive medicine services. . I don't like the simple fact that I am homeless. I have a baby on the way (fiance) and I want to do well. I need an ill for work. . - ' . . ~ . Driving me crazy-not being able to cook for and take care o(my family-I feel embarrassed angry and. restless. ..' . . :._.:'f 29 ( Final Edition - 10-22-07 ~ Significant Areas of Concern for Further Research and Future Recommendations Survey Mechanics The number of questions with significant percentages of "missing" or "other" categories could be reduced by revising the survey questionnaire to include,a "not-applicable" option for surveyors to use. For example, those questions related to woman only... such as: Have you ever had a pap smear? When was the last time you had a pap smear? We recommend that all gender specific questions and questions relating to children, be revised to include a not applicable section. In addition all questions with significant "missing in system" responses should be reviewed for possible modification. Issues raised bv Survev Results 57.6% of survey respondents indicate that they have not had a place to live for 0 to 6 months; 36.5% indicate between 0 and 3 months. In addition, 44.1% indicate that they have never been homeless before. These data suggest that there is a correlation (a bi- variant analysis would show the exact correlation) between trauma experienced in first time homelessness and the amount of time needed to come to grips with the situation, learn the system of services and figure a way out. If such a correlation exits, what should be done to reduce the time needed for an individual to get back on his feet? For example, should more emphasis and resources be spent on the Housing First initiative? 26.4% of survey respondents said that the reason they are homeless is that they are unable to pay rent/mortgage. 23% said they were employed full.-time and another 16% said they were employed part-time. 19.8% of those employed full or part-time indicated that their hourly wage was between $6.00 and $8.50 per hour. In addition to those employed, 44% of those unemployed told us they were currently looking for work. These data indicate a need to investigate and/or strengthen existing linkages between job training programs and homeless shelter occupants. Where are existing job training opportunities located, what are the hours of availability and costs? Are additional job training programs needed, do current job training opportunities need to be relocated? What are the existing barriers to finding jobs? 26.4% of survey respondents say they are homeless because they are unable to pay rent/mortgage. Is this an issue of availability of affordable housing or lack of knowledge regarding affordable housing? When the 10 Year Plan to End Homelessness was published in November 2006, it reported that 150 public housing units were vacant. Affordable Housing and the homeless population merit further research in areas already underscored in the ten year plan including: · How rapidly are individuals or families being housed? · Are individuals or families remaining housed? . Do individuals or families reenter shelter? Data throughout the 2007 survey indicate a need to focus on providing affordable housing, upgrading job skills and investigating new strategies to prevent homelessness before it occurs. The ten year plan contains an action step to establish a community housing resources center that would directly address these three focus areas. It is recommended that new energy be put into the establishment of such a center. 30 ,I ~.~ fJt. ~ ., "L.C.l.(! . Roanok.e 'City Planning Commission NaDling Policy September 3, 1996 GENERAL GUIDELINES . Existing public facilities (i.e., bridges, tunnels) should not be renamed for people or areas for the sake of changing names. . New public facilities having a major impact onthe City should be identified in such a way to make them unique and should be based on cultural or historical names. . New or existing public f~cilities should not be named after or for an individual or person currently living. SPECIFIC GUIDELINES' PARKS . Naming of public parks should be based on thefollowing: (1) region of the City in which the park is located; geographic feature; persons who had donated land or made major contributions toward the develqpment of the park; or historic figures of significant status. · Smaller neighborhood parkS couldbearthe'name;6fa deceased individual. Larger regional parks should be named after their geographic location. . Smaller recreational faciiitie~ (i:e., athletic fields) within a park) can be named in honor of persons who made a significaritgift to the City towards improving recreational facilities or made a significant contribtltionto'the City of Roanoke. · Naming of streets shbHldrelate to the fqllowij1g elements: (1) area in which it is located; (2) historical relationship; '(3)4e,q~~s~9 J1qt~d.per,~<?n, related to the area; (4) any other suitable name that is considered by the Agent to the Plaiming Commission and the community to be fitting, practical or in compliancewith all other street naming guidelines. STREETS ~ " "- .' City Council Naming Policy Draft Naming Policy Guidelines for Public Buildings, Parks and Streets General: A City facility may be named to reflect the geographic area where the facility exists, represent the department/function occupying the facility, the historical significance related to the facility, or, for an individual or family. When considering naming a facility after an individual or family the general criteria may be: .:. A noteworthy public figure or official .:. A person of historical or cultural significance (local, state or national) .:. Special benefactors .:. A person or family particularly identified with the facility .:. An individual should be deceased for one (1) year before having a naming designation, however an exception to the criteria is permissible to recognize the outstanding contribution of a living pe rs 0 n Existing public facilities (i.e. bridges, tunnels, streets, etc.) should not be renamed for the sake of changing names. Nothing in this guideline prevents the City from entering into a sponsorship or naming rights contract for certain facilities. If any facility is under the direction and control of a City department, input should be attained from the department director in the decision making process. Parks · Consideration should be given to the recommendation from the Director of Parks and Recreation · Naming of public parks should be based on the following: (1) region of the City in which the park is located; geographic feature; persons who had donated land or made major contributions toward the development of the park; or historic figures of significant status. · Smaller neighborhood parks may bear the name of a deceased individual. Larger regional parks should be named after their geographic location. _ · Smaller recreational facilities (i.e., athletic fields within a park) may be named in honor of persons who made a significant gift to the City towards improving recreational facilities or made a significant contribution to the City of Roanoke. , .' Streets · Naming of streets should relate to the following elements: (1) area in which it is located; (2) historical relationship; (3) deceased noted person, related to the area; (4) any other suitable name that is considered by the City Council and the community to be fitting, practical or in compliance with all other street naming guidelines. Procedures: Consideration of a naming proposal may be initiated by any citizen, City Council person, any other elected or appointed official. The requesting party will submit their naming or renaming request to the City Manager with accompanying justification for the request. The City Manager will review the request for consistency with this policy, and will forward the 'request and report to the City Council which will hear the request at one of their regularly held meetings. City Council will act formally on such request by consideration of a Resolution. \ , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 . Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk November 7, 2007 Ms. Alyssa D. Peters 1128 Chapman Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Peters: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2007, you were appointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2010. ' Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 2,15 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." ,fvls. Alyssa D. Peters November 7, 2007 . Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, ~:.v m. h-.Cl~ Stephanie M. Moon, cMe \ tity Cler~ - SMM:ew Enclosures pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Roanoke Neighborhood Partnership Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office "\ COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, 'City Clerk, an'd as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of ,November 2007, ALYSSA D. PETERS was appointed as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2010. "\ Given under my hand and the Seal of the City of Roanoke this seventh day of November 2007. ~\n.rry~ City Clerk ( CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk November 7, 2007 , Mr. Drew H. Kepley 2710 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Kepley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2007, you were appointed as a member of the Board of Zoning Appeals, for a term commencing January 1, 2008, and ending December 31, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. \ After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be. provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." / Mr. Drew H. Kepley November 7, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke' as a member of the Board of Zoning Appeals. ./ Sincerely, #tA~ m. '.:J6~ Stephanie M. Moon, CMC City Clerk. SMM:ew Ericlosures pc: RebeccaJ. Cockram, Secretary, Board of Zoning Appeals Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2007, DREW H. KEPLEY was appointed as a member of the Board of Zoning Appeals for a term commencing January 1, 2008, and ending December 31, 2010. Given under my hand and the Seal of the City of Roanoke this seventh day of November 2007. ~fvI.~ City Clerk STEPHANIE M. MOON, CMC City Clerk CITY OF ROANOKE- OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov November 7, 2007 Mr. Vincent G. Dabney 55 Patton Avenue, N. E., Upper Apt. Roanoke, Virginia 24016 Dear Mr. Dabney: SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2007, YOU were reappointed as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a term ending December 31, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,315 Church Avenue, S. w. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is -required "to read and become familiar with provisions of the Act." Mr. Vincent C. Dabney November 7, 2007 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Blue Ridge Behavioral Healthcare Board of Directors. Sincerely, ~h1. h---p~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures. pc: Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W., Roanoke, Virginia 24016-4001 Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office / COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at ,a regular meeting of Council which was held on the fifth day of November 2007, VINCENT G. DABNEY was reappointed as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a term ending December 31, 2010. Given under my hand and the Seal of the City of Roanoke this seventh day of November 2007. ~~m.~ City Clerk / ~ "t .. ,---- '- , --- -, ,'- '--"-----r- --, 1 '1. .' t ~ lQ) If~J\IF i . . VISion .2001 2020 November 2007 Vision 2001-2020 Annual Implementation Report Department of Planning Building & Development Key to Abbreviations: CVB , Convention & Visitors Bureau DOT Department of Technology DRI Downtown Roanoke, Inc. ENG Engineering Division EEM Environmental & Emergency Management HD Health Department HRCC Hotel Roanoke and Conference Center NS Neighporhood Services MPO Metropolitan Planning Organization P&R Parks & Recreation PB&EO: Planning Building & Economic Development PO PW RCC RRHA TO USACE VDEQ WVWA Police Department Public Works Roanoke Civic Center Roanoke Redevelopment & Housing Authority Transportation Division U.S. Army Corps of Engineers Virginia Department of Environmental Quality Western Virginia Water Authority fJ I,ll TABLE OF CONTENTS I EXECUTIVE SU M MARY.. 1.....') . rI.t~,. . ')1.'.\" 'i.~rr.-'~l..J.~..~:~';'''''''''''''''''''''''.''.''''.' 1 / ' 'T' ., , , ' .'; , ",----.-/ , '." \ i , :_. ',j . ". L. ~_ ACTION 1M PLEM ENTATION.............................................................. 4 Housing and Neighborhoods....... ....................... ........... ........... ..............4 Environmental, Cultural and Historic Resources..................................... 14 Economic Development.. ................. ........... ............. ............. ................23 I nfrastructu re: Transportation, Tech nology, Uti I ities .............................. 3 3 Public Services: Police, Fire/EMS, Solid Waste Management, Code Enforcement..............................37 People: Education & Lifelong Learning, Health & Human Services, Libraries.............~................................41 Vision Implementation Report 2007 Table of Contents Page ii 4\ EXECUTIVE SU M MARY The City of Roanoke's Comprehensive Plan, Vision 2001 - 2020, provides goals for development of the City over a 20 year period beginning in 2001. To meet these goals, the_plan,~est~bli,shes_a series of strategic initiatives and specific acti~. !f1........i~l~..,. ~;). ..T... !~~~...pi<lRa~........nefines specific steps and follow-up activities, to !~_~ Jakfn;l?;tr.~\~ pldmentation of the plan. This implementation r~t presents theM progress towards implementation of these action items. A VISION OF THE FUTURE "/n the year 2020, Roanoke is a growing, dynamic, and sustainable city that is focused on the future with a strong, diverse economy and a balanced and growing population that values and enjoys a high quality of life in a safe and attractive environment. Working together, the City and region boast a steady growth in jobs and residents, higher school scores, improved government services, and a broader range of recreational and entertainment activities. Through regional cooperation, the mountain views and ridgetops are protected and are easily accessed by a network of green ways that link downtown, neighborhoods, and regional parks and parkways. Roanoke's sustainability is measured not only by the health of its economy but also by its quality of life. Economic prosperity can be continued and enhanced by supporting our cultural and entertainment amenities, education, and other services. Protecting our natural environment, supporting a wide range of cultural and entertainment amenities, maintaining a first-class educational system, and providing ongoing educational opportunities will be the building blocks for attracting new residents and businesses." The plan establishes a series of specific visions for the year 2020 to accomplish this overall goal: , \ Housing and Neighborhoods - Roanoke's neighborhoods are vibrant places for people of all ages, lifestyles, and income to live, work, and play. ' Environmental and Cultural Resources - Roanoke successfully markets itself and the region to residents and visitors as both an outdoors and an indoors destination - combining outstanding cultural and eco-tourism in one community. Economic Development - Roanoke is the strong center of a strong region, boasting a creative, diverse, sustainable economy. Transportation and Infrastructure - In 2020, Roanoke's transportation system is an integrated multi-modal, user-friendly network of well- designed streets that support auto, transit, pedestrian, and bicycle traffic. Vision Implementation Report 2007 Executive Summary Page 1 of 45 Public Safety and Services - The City delivers high-quality, effective services to maintain and enhance the City's safety, appearance, and environment: People and Human Develop-ment ::In 20~O, ~Jls,iti~~~ns have access to a first-rate educational syste~-Itn ~p~ s,~!\I~sl~'~~~9 frlining programs and to state~of-t~e-art health c~rft 11,jl'~a'Jje~~'nprs'up~]ort a healthy and productive life. ,J ,~l ,d! ' , ' City Design - Finally, a unifying theme to implement Roanoke's vision of a sustainable and livable city is that of city design - increasing the beauty of Roanoke's gateways and streetscapes, neighborhood and housing developments, village commercial centers, and new economic. development and institutional growth. ANNUAL REPORT - STATUS OF ACTION ITEMS Vision 2001 - 2020 contains 157 actions to be implemented to realize the vision statement for the city. These actions are spread across six of the seven category areas of the vision statement (City Design elements are spread throughout the other six categories). Key activities for the past year in advancing the goals of the comprehensive plan include the following: · Completion of Street Design Guidelines adopted as internal guidance by the Planning Commission. . · Award of additional brownfield grants and development of a formal brownfield redevelopment program for the City. · Cooperation with Roanoke City Public Schools with neighborhood planning and successful pursuit of Safe Routes to Schools grants (infrastructure funding and bike and pedestrian planning). · Adoption of new subdivision ordinance · Development of new Stormwater Management Ordinance. · Renovate Roanoke preservation fair - part of outreach efforts to owners of older homes to encourage investment and renovation. . Implementation of Library Master Plan. · Adoption of Parks & Recreation Master Plan. · Continued adaptive reuse of historic buildings and market rate residential development on former City property. In all 81 actions have been completed while another 56 involve ongoing activity. Vision Implementation Report 2007 Executive Summary Page 2 of 45 Environmental and Cultural Resources Economic Development Transportation and Infrastructure Public Safety and Services People and Human Development City Design 1---31 ,--, Ir))ir) I~OiJ \~; 1 ~2S--- i.'U.___ -ir !~ t \~ U 1 ciJ 11 38 24 20 12 13 7 17 17 6 2 9 11 City design guidelines incorporated directly in Vision 2001 - 2020,or in actions in the above categories Total 157 81 56 " Vision Implementation Report 2007 Executive Summary Page 3 of 45 Village Centers NH A 1. Revise zoning ordinance to encourage the development of higher-density, mixed-use village centers and strengthen site development, landscaping, and signage requirements in village centers. fUr; \ IUn') /b\ r . ! r PB&bt.. i II\~h~~~O\ ~~g dr~inance's Neighborhood '. t;bmmer~i~r districrDaddresses these issues (2005). Complete NH A2. Identify and map existing PB&D and potential village center locations. Centers are identified in neighborhood plans Complete and are mapped accordingly on the zoning map (2005). NH A3. Rezone existing and PB&D potential village center locations to encourage and accommodate higher-density development and a mixture of uses. NH A4. Develop a strategy for improving existing village centers, redeveloping underutilized centers, and creating new centers in key locations through the neighborhood planning process. Vision Implementation Report 2007 Action Implementation The zoning map designates village centers with Complete Neighborhood CommerCial districts (2005). Higher density reSidential is generally mapped at the edges of village centers. PB&D, DOT, Neighborhood groups Neighborhood plans recommend general improvement strategies and identify locations for new centers. Complete & Ongoing Fa9ade grant projects completed in village centers within Southeast By Design project area~ Grandin Village streetscape improvements complete (2005) and Crystal Spring improvements are near completion (2007). Gre~ter Raleigh Court Civic League investigating WiFi Zone for Grandin Village. ) More emphasis on village center master planning can begin when all neighborhood plans are updated. Street design guidelines, which include a Village Center component, have been completed (2007). Some neighborhood organizations are utilizing the Neighborhood Development Grant Program to make improvements. Page 4 of 45 .. NH A5. Consider ND, PB&D---' r'-- ..::,he lo~in~mff,Elir.iaf1~edcontains standards for Complete Neighborhood Design District, IDII ~f;}e if'i~i9hqo~od iGommercial district (2005) overlay zoning for qualifying 'whi~t=i;'erC9l!lrage ~dtter infill design in terms of centers in Rehabilitation and biiil1jingf6r~, plac'efuent, and site development. Conservation Areas to encourage compatible design of development The zoning map expanded the ND District to ,. in village centers. village centers in 15 neighborhoods (2005). The NDD standards apply only to new residential dwellings, but could expand to commercial structures in the future. NH A6. Develop interdepartmental NS . Southeast by Design (complete) Ongoing and agency approaches to target PW (TD) . Grandin Village/Memorial Ave. (Grandin (Next 2-3 public improvements in village PB&D complete, planning remaining section of years for centers. Memorial) identified . Williamson Road streetscape improvements projects) (complete). Future commercial node improvements under consideration by WRABA. . Main Street/Wasena streetscape (stamped crosswalks and street trees ,complete) . Crystal Spring (near completion) . 13th Street and Patterson Avenue corridors (part of targeted CDBG implementation for Hurt Park neighborhood/NRSA) . Riverland-Walnut Hill Neighborhood Organization used NH development grant Ito improve village center with landscaping . Evaluating future opportunities/projects. NH A7. Locate City services in City Agencies Preston Park recreation center has been Ongoing village centers, where feasible. converted into a Youth Center which is heavily used. Fire/EMS plan recommended that the fire station consolidating stations 5 & 9 in the Melrose/Orange Avenue contain multiple City services. Budget constraints limit additional services to a multipurpose room that could be used for neighborhood meetings. Neighborhood Plans NH A8. Develop and adopt four to PB&D 26 plans covering 49 neighborhoods/areas Ongoing six neighborhood plans annually. completed & adopted. Update of older plans 2008 adopted prior to Vision 2001-2020 underway. (Greater Deyerle and Greater Raleigh Court adopted, South Roanoke near completion) '\ \ Vision Implementation Report 2007 Action Implementation Page 5 of 45 NH A9. Address the following in PB&9--- -.. i- .:.-Neiglib{>rh50d;~laj:js;-a<ddress these specific Complete f;)!! ~ . lit ' << i I neighborhood plans: land use, ~lery1j9tt. '~Grflrter Deyerle neighborhood transportation, public facilities and Ii II ,plaltJpdat~ proce~s included a workshop to services, greenways, utilities, and icfentify p-6ssible gr~enway/trail corridors. The economic development. Greater Raleigh Court plan included participation from the City Schools to address neighborhood issues. NH A 10. Develop indicators for PB&D Neighborhood health is evaluated through Complete neighborhood health and HNS development of a profile at beginning of the (Ongoing _ sustainability. neighborhood planning process. Virginia Tech development I planning studio project developed a formal set of indicators of comparative neighborhood indicators in fall on-line) 2003. The indicators were refined in summer 2004 and data was collected. Indicator graphs are being completed and posted online. NH A11.lnvolve neighborhood PB&D Residents and business owners involved in Complete organizations, civic groups, and NS planning process through workshops and other and ongoing businesses in the development Neighbor- venues for involvement. Where appropriate, and implementation of hood Orgs neighborhood and/or business organizations neighborhood plans. DRI are noted as having leadership roles. The NS Leadership College provides resources for citizens to become involved with community leadership and interaction with City staff. DRI established a Downtown Residents' Committee which has led to the creation of a Downtown Neighborhood Watch. Vision Implementation Report 2007 Action Implementation Page 6 of 45 3.1 HQu~il'lgancJNelghborhoods Marketing Programs NH A12. Inventory and increase marketing of existing housing programs and incentives that encourage new residential development. NH A 13. Develop housing marketing strategy to identify new programs and incentives. Neighborhood Appearance NH A 14. Increase infrastructure funding to improve and enhance existing neighborhood streets and streetscapes; explore alternative funding sources such as grants and private'contributions. Vision Implementation Report 2007 Action Implementation Participants Status r'\ un') /b\ rF~~ ~~&~ liS~ffJ~~id~~~~~::~~n~oo7~~~~~ ~~~1-2020 (2006). . Internal housing committee formed that meets periodically with stakeholder groups and potential project developers. . Created Guide to Housing Programs for distribution to public . Marketing of City's Mortgage Assistance Program through banks, service agencies and Realtors . Market rehabilitation tax abatement and infill tax abatement programs NS PB&D \. City Manager/ City Council PW P&R PB&D City Schools . Strategic Housing Plan completed and adopted as a component of Vision 2001-2020 (2006). . Attempting to create new Market Rate housing programs (Mortgage Assistance and Rehab). Suspended due to State Code issue, looking at options including RRHA support. . Internal housing committee formed that meets periodically with stakeholder groups and potential project developers. . Meet monthly with Roanoke Regional Housing Network to share information on City programs ' Streetscape/traffic calming budget line item established. Funds identified for several projects from multiple sources, including CDBG (Bullitt/Jamison Corridor) and General Fund (Williamson Road, Grandin/Memorial and Crystal Spring Streetscape projects). Preliminary funding for planning improvements to Wasena Bridge. Improvements to Huff Lane have been completed. Earmarked tax revenue for curb & sidewalk construction. "Neighborhood Infrastructure Improvements" included in 2005 CII;'. CDBG funding used to place 55 new litter receptacles in high traffic pedestrian areas and park properties in 2005. Safe Routes to School program will provide sidewalk and other bike and pedestrian accommodation near elementary and middle schools (Forest Park, Lincoln Terrace, Addison, Breckinridge are in pilot program). Complete with ongoing follow up Complete with ongoing follow up Complete with ongoing follow up Page 7 of 45 NH A 15. Strengthen neighborhood NS fn", roo ;::Qngoihg pr0gtarns'tlit0ugh HNS & RNA such Ongoing organizations and civic groups to Lb iF'J)! [ 'n ! I> ~ !" ' II I rarles) I' ~as ~~l3dr9?l~col'1ge and Welcome Roanoke. develop neighborhood pride. PB&Dt /il \NS/@€H p'Jve cre$ted a website for each , DOT' [ 6Tg-<<nizatibn' conta:i~ing neighborhood-specific P&R information accessed through the City's website and Community Web Portal. Ongoing promotion and marketing of Neighborhood Organization events during neighborhood month, National Night Out and others taking place through the year. NS and MAAC participating in Multicultural Initiative.to engage diverse cultural groups to increase involvement with City boards and community groups. Leadership College . provides forum for increased citizen participation in community leadership and coordination with City staff. Neighborhood Assistance Centers, a joint project of HNS and Libraries, are being developed in the Gainsboro and Melrose Branch Libraries to provide neighborhood organizations and residents with information on civic organizational development and community involvement. P&R renewed commitments and partnered with four new businesses to adopt six parks in 2005. Renovate Roanoke program developed by City staff and volunteers,to advocate and provide tools for residents to maintain and improve their homes. NH A16. Adopt design and PB&D Multi-departmental team developed Street Complete performance standards for PW Design Manual adopted as internal guidance by neighborhood streets, sidewalks, TD Planning Commission. and tree canopies. ENG - 2005 zoning ordinance includes enhanced landscaping/tree canopy standards. Vision Implementation Report 2007 Action Implementation I \ Page 8 of 45 NH A 17. Identify gateways, key PW [" ."..", > [nnn ~Nei~.~bt>~h?ee;af,\~afea plans provide guidance Complete intersections, and major corridors TO iDi[ .In p~~rltleplf0[ gatJway and streetscape with ongoing for physical improvement that P&R I mo/ IJ \enham~e'm~~ Stfet design team identifying review and promotes neighborhood identity PB&D . . p7i&ity pfbj~cts as' part of implementation of the follow up and pride. Street Design Guidelines. Specific projects are " addressed as opportunities and interest arise. P&R expanded hanging basket program >20% since 2003. Improved landscaping at RCIT entrance,'Walnut Avenue, Main and Jefferson Street bridges, Grandin Village Center, 8 Jefferson Place, park signs, and gateways. Additional baskets are planned at Railwalk in 2007. P&R improved landscaping a~ the hillsides on Gainsboro Road and Wells Avenue, the Railwalk on Norfolk Avenue, as well as several park signs. Expanded holiday lighting and landscaping at Mountain View Recreation Center. Arterial gateways will have new signs welcoming motorists to Roanoke using new ) brand identity. Downtown Neighborhood NH A 18. Revise zoning ordinance PB&D 2005 zoning ordinance includes live/work units Complete and review the application of the as a specific land use category in all building code to permit commercial districts and provides standards for development of live/work space. application. Vision Implementation Report 2007 Action Implementation 'Page 9 of 45 ,) NH A 19. Develop economic incentives and review the application of building coc;le regulations in the downtown to ,encourage residential development. [--[-..:;su~eY\an<;:f~emittfitietl for state and national Complete, I ,~~~giSJ~r~ (/Historic p~signations make significant iI .taxIFecli~ir~tiV~~ for rehab available): '."BowntowM' (completed) . Gainsboro (completed) . Salem Ave. (completed) 2005 zoning ordinance added first floor residential as a permitted use in Downtown district. PB&ED strengthened the residential parking program to allow on- and off-street parking to support residential development at no cost to residents. Planning two new parking garages in support residential and commercial development in downtown. · Campbell Ave. - Under construction through PPEA . Luck & 5th St. - Advertising for developer NH A20. Inventory and market vacant lots and underutilized sites for higher-density, mixed-use development. PB&D · Strategic Housing Plan identifies key housing opportunities on downtown edges (2006). Internal housing committee meets periodically to discuss potential development/market city property. . Outlook Roanoke Update identifies key development sites. SJRA plan calls for adaptive reuse of sites in The Crossing District for mixed-use development. . Contacted owners of vacant/derelict structures for their permission to list property in Vacant Housing Catalog (only received permission from 10 owners) . Hosted several developers interested in mixed use development. Vision Implementation Report 2007 Action Implementation Complete Complete 2008 -2010 Complete with ongoing review Page 10 of 45 Housing Strategy NH A21. Complete a housing survey that defines and maps sustainability indicators on a citywide basis. NH A22. Develop a housing plan that includes guidelines for housing choice, sustainability, and social and economic diversity. NH A23. Develop criteria for evaluating new residential development proposals to ensure compatibility with surrounding neighborhoods and support of the City's goals of a balanced, sustainable housing supply. NH A24. Strengthen enforcement of building maintenance codes, revise Rental Inspection Program to include periodic inspections as permitted by law, and develop a strategy to increase geographic coverage of Rental Inspection Program. NH A25. Aggressively market the Real Estate Tax Abatement program to encourage rehabilitation of older homes. Vision Implementation Report 2007 Action Implementation rr~\ rr~) /1\ I B i r PB&~ LJ I J~~~,~~At~rrthal,Jnge surveyed conditions in , "core neighl1'orhood~ (2005). Strategic Housing Plan assesses market factors (2006); housing conditions are inspected and surveyed by Code Enforcement staff and are evaluated in neighborhood plans; Neighborhood Indicators Project will contain considerable data on ' housing (see NH A10). PB&D, Reg Housing Network PB&D NS Real Estate Valuation, PB&D, ED, NS Intern surveyed conditions in conservation and rehabilitation districts as an update to 21st Century Challenge. Strategic Housing Plan adopted (2006). C2C Housing Design Competition with one project completed in 2007. Neighborhood Design District (NDD) implemented with additional guidelines for quality and character of new housing in neighborhood plans. Pattern book to guide residential design is under development. Complete with ongoing follow up Complete Complete I Complete C2C Housing Design Competition - one project Complete constructed. ~ Madison Field development proceeding using Earth Craft construction methods on property purchased from City. City Council adopted code amendment to strengthen RIP ordinance (2005). . ~ City Council evaluated program components and adopted refinements/improvements to the programs (2005). Real Estate Valuation developed brochure to market the revised program; PB&D and NS also market programs. 14 properties in agricultural land use program. 2007 and ongoing Complete, Complete with ongoing review Page 11 of 45 " NH A26. Consider demolition of NS 'fir ~Qngoihg prGgfam;ide-ntifies structures and Complete , ., i~d""'\ ,atd,a rh h . derelict or neglected structures, ' " ; \: with ongoing lUll ;pr~~~\~~~~ ~TO IS, . W ~re .app~opr.'at~; outside of historic districts, when \De']}0htlcm jpnd. Demohtlon In histone dlstncts program use .~ ...,\ i 'J! rehabilitation is not economically is-pursuecronlyas a last resort when the threat feasible, plans for appropriate to public safety is imminent. Neighborhood redevelopment are approved, and organizations encompassing historic districts redevelopment furthers the are notified prior to demolition of structures. neighborhood goals for a balanced, sustainable housing supply. NH A27. Identify and assemble NS, Opportunities for new housing identified in Ongoing vacant or underutilized land for the PB&D, neighborhood plans. development of housing clusters. ED, Consider using public or RRHA, Southeast by Design, Gainsboro's Project Gold, Complete community development BRHDC current Hurt Park CDBG focus area and (Hurt Park corporations to assemble property Gilmer's Park Street Square projects are 2009 - 2010) for housing development. implementing this approach. Colonial Green (4 crescent homes, 2 single- 2010 family, 4 town homes complete/same number now under construction) and Madison Field (1 single-family under construction) under development on former City property. Countryside Golf Course purchased - rejected 2008 proposal from prospective developer, renewed lease with golf course operator, revisit development options in future. Rehabilitation of 400 block Day Avenue (7 2008 houses completed) Review City property inventory for other Complete development opportunities NH A28. Revise zoning ordinance PB&D 2005 zoning ordinance and map implemented Complete to permit higher-density residential this action, especially with expanded options in and mixed-use development for the MXPUD district. Future Land Use Plans housing clusters. Where contained in neighborhood plans indicate appropriate, rezone identified appropriate areas for mixed-density and/or areas for development of housing mixed-use development. clusters. NH A29. Revise zoning ordinance PB&D Neighborhood Design District (NDD) was Complete to encourage quality infill implemented in Melrose-Rugby November development that reflects the 2002. The 2005 zoning map expanded the character of the neighborhood district to 14 additional neighborhoods. including infill development standards. Vision Implementation Report 2007 Action Implementation Page 1 2 of 45 3.1 Housing and Neighborhoods Participants' Status - Ongoing or completed tasks Affordable Housing r, \ irF~') /0\ rF~mF SOCi~IY lil~hP~o:r~n ~~melessness has been Services, '1;~g;~'i~Jl~; the-=Roanoke Valley Alleghany PB&D Regional Advisory Council on Homelessness and is now under the administration of the Regional Council. The 10 year plan to end homelessness is inclusive of other localities. NH A30. Develop a plan for the location of shelters, transitional living facilities, and day facilities that provides appropriate services in all areas of the City and the region, taking into account access to public transportation and proximity to other support services. , NH A31. Develop affordable PB&D housing plans including programs RRHA that include a mix of housing types and opportunities for both rental and homeownership as part of the housing plan. Strategic Housing Plan adopted (2006). Neighborhood plans address housing mix and recommend densities and housing types. Existing housing programs include the Mortgage Assistance Program, American Dream Down Payment Initiative. Discussing strategies to create affordable housing and housing rehabilitation program. Complete (planning and organization) Complete Complete Complete and ongoing Working to create mixed income housing in Hurt Ongoing Park. New housing development provides a mix of housing types and opportunities for home ownership. Vision Implementation Report 2007 Page 13 of 45 Action Implementation Parks and Recreation EC A 1. Establish funding mechanisms to implement park plans (Phase II & Phase III) and greenways plan in a timely manner. EC A2. Encourage regional cooperation to develop and manage parks and recreation facilities that serve multiple jurisdictions (e.g., large recreation centers and aquatic centers). Conduct an assessment of the parks and the recreational needs of the region and consider the formation of a Regional Park Authority. EC A3. Consider establishing appropriate user fees for recreation facilities. Vision Implementation Report 2007 Action Implementation I U'.. \ :'nh /b\ I rPi ~ :~ U'-?U'\' ' 'II P&R :0 II \~rpi"iol\ ih~nd tl!lnding designated for Phase Greeiiways I Fih)'FY 2005. City'Council committed $2 million Commission over 10 years for greenway development, beginning in FY 2003. P&R Regional governments P&R The updated regional conceptual greenway plan identifies broad funding strategies for regional greenway system including corporate programs. Parks & Recreation Master Plan identifies funding needs. P&R continues partnership with Roanoke County and City of Salem to bririg national softball tournaments and other activities to the region. · ASA national tournaments (2007, 2008) · The BGUS Challenge (2006) A regional Therapeutic Recreation Needs Assessment was completed (2006). A multi-jurisdiction steering committee prepared an updated regional greenway concept plan (2007). Newly adopted Parks & Recreation master plan address regional cooperation (2007). Pricing policy established, review and make necessary revisions. Ongoing Complete (2007), adoption TBD , Complete (2007) Initial coordination Complete with ongoing activity Complete 2008 Page 14 of 45 Greenways ,EC A4. Develop strategies that encourage development of the Roanoke River Greenway for the entire length of the Roanoke River within the City limits. EC A5. Establish weekend bus service between downtown and natural resource destinations such as Explore Park, Carvins Cove, and the Appalachian Trail. EC A6. Increase funding to accelerate construction of the , greenway network. EC A7. Promote trails on City- owned land, where feasible and suitable. ' EC A8. Promote and increase access to trails and natural areas by providing parking, guide maps, and appropriate marking. Vision Implementation Report 2007 Action Implementation r-r.\ Inri') /~\ rF~nF G reehta~t. I i~1?b~';~~dL~n p:r~ject proposes a greenway CommiSSion, ' trai~for ttre'~ntire 10 miles in Roanoke. Trail to P&R, ENG USACE Valley Metro /' Greenways Commission, P&R P&R P&R, Greenways Commission be built concurrently with Roanoke River Flood Reduction Project. Construction of trailhead parking and trail through Wasena Park completed in 2005. Greenway trail from the Wastewater Treatment Plant to Hamilton Terrace was completed in 2007. Trail from Hamilton Terrace is scheduled for spring 2008. The strategy is in place to complete the trail component. Consider a linear park plan. Not feasible at this time; will monitor demand. City Council committed $2 million over 10 years for greenway development, beginning in FY 2003. Currently limited to City CIP process and any grant funding. Parks and Recreation Master Plan identifies future CIP funding needs. Ongoing (2010- 2012) 10-15 years Complete Trails use city-owned land and right-of-way Ongoing wherever possible. Implemented during site-specific planning of Ongoing greenway fa,cilities. Star Trail maps are available and P&R has developed Mill Mountain map and developing mapping for downtown and interpretive signs/panels. Greenway and trails marketing is underway. Ongoing Page 15 of 45 --v Views and Viewsheds r,\ If i) /u\ I'.F~'F ~~s'- ~!~~p'p)~~Jhis t~rbUgh purchase and EC A9. Develop a viewshed ~~e~~~entsl.I Ongoing (6- protection ordinance and seek preservation of mciclntainous areas: 10 years) regional approaches. Western VA Land Trust, · City purchased a 52-acre parcel adjacent to Complete Friends of Mill Mountain Parkway BRP, · Adopted the Mill Mountain Management Plan Complete NPS, · Developing management plan for Carvins Ongoing PB&D, Cove Parks & Recreation 2005 zoning ordinance created Recreation & Complete Open Space district and applies it to City-owned properties Regional approaches include Last Chance Ongoing Landscape designation along BRP - viewshed restoration; conservation easements. EC A 10. Encourage reduced light PB&D 2005 zoning ordinance addresses light pollution Complete pollution from development, to the fullest extent permitted by state enabling particularly in residential legislation. neighborhoods, by improving development or ordinances. EC A 11. Adopt zoning regulations PB&D City Council adopted a Telecommunication Complete that address communication Facility Policy as a component of the towers to minimize their visual comprehensive plan. 2005 zoning ordinance impact. implements this policy. EC A 12. Protect Blue Ridge Regional Public and private efforts to preserve corridors: Complete Parkway corridors adjacent to City Governments . Southern Hills Plan identifies permanent limits through coordination with, Western VA conservation areas near parkway. adjacent localities and careful Land Trust · City-owned property (much of land adjacent to , planning. Friends' of parkway) zoned Recreation & Open Space ( BRP 2005) NPS · Rockydale Quarries committed to a land PB&D preservation easement adjacent to the Mill Mountain Parkway Spur (2004). City purchased a 52-acre parcel adjacent to Mill Mountain Parkway. NPS is currently updating General Management Ongoing Plan. Vision Implementation Report 2007 Action Implementation Page 16 of 45 , / Water Quality f'r:\ rmr ~:) /J\ rfd~F ~~~~l,2li ~ 1,1 \ ! r=-I' . I EC A 13. Limit the amount of \:z:o.~ng=o~~ijanCe requires pervious paving Complete impervious surfaces to reduce s1s ems wliere ma~imum parking limit is runoff. Regional exceeded, and establishes tree canopy governments requirements for parking lots (2005). River & (stormwater Creek Corridor overlay limits creation of management impervious surfaces along stream banks (2005). authority) (Trailhead parking in Wasena Park demonstrates use of pervious pavement) Planning staff actively encourages limits on Complete impervious surfaces during rezoning process. New stormwater ordinance imposes additional Complete requirements to redevelopment projects thus ( effective further minimizing impervious surfaces. Jan. 1, 2008) ) Considering'stormwater management authority Ongoing which would motivate property owners to limit I and/or remove excessive impervious surfaces. EC A 14. Plant natural vegetation, ENG, Roanoke River Flood Reduction Project bench Ongoing preferably indigenous plant USACE, cuts will be restored with native grasses and ( Construction species, on land adjacent to the P&R other plants indigenous to the Roanoke River underway) Roanoke River. riparian banks. Trees (265) were planted in Phase I of project. An additional 40 trees were planted in River's Edge Sports Complex area along Roanoke River, and additional trees were planted in Smith Park. Tree planting continues as the project moves upstream and project has been modified to retain mature trees along the water's edge. River & Creek Corridor overlay district requires J a 50 feet riparian buffer along the Roanoke Complete River and its tributaries (2005). EC A 15. Ensure integrity of the EEM, Ongoing through VPDES permit including Ongoing storm and waste water systems. WVWA, ' infiltration/inflow programs; utility line upgrades; ENG, Clean Valley Council program to stencil storm drain inlets; Approved VPDES Phase II Stormwater Quality Plan in March 2003. Stormwater system mapping, street sweeping, inspections of stormwater management " structures, and public awareness/participation ,. are all key aspects of the program. Dry weather survey of Tinker Creek storm drain Complete systems (2005). Vision Implementation Report 2007 Action Implementation Page 170f 45 EC A 16. Protect and stabilize ENG,im, [_m ,.::C;;ity has amnaf:5~f0\ieEbVPDES Phase II Ongoing creek banks by controlling storm ~!~~[>> ii ~torfJtvv'a.t~rbualitylplan to improve stormwater water flow and preventing \q~~itY=(22P.mnd!~S-4 storm drains have discharge through vegetative b~een mapped (2006). River & Creek Corridor buffers, bioengineering, and other overlay requires vegetated buffers (2005). related methods. "- New stormwater ordinance adopted in Complete accordance with VPDES Plan (2007). Creek stabilization project within Thrasher Park Complete was completed in 2007. EC A 17. Protect the shorelines of PB&D, River & Creek Corridor overlay district (2005) Complete the Roanoke River to enhance P&R, requires a 50' buffer from stream or river banks their scenic quality and protect EEM, where vegetation must be preserved/replaced. water quality through a river WVWA, conservation overlay and other VDEQ P&R developing river maintenance program Ongoing appropriate tools. with support from EEM to unify current education efforts already performed through EEM, the WVWA, and P&R; organize improved cleanup efforts within the banks of the City's river and streams; and improve maintenance levels on public property. P&R worked with DEQ to install 20 pet waste stations in parks along the Roanoke River and Murray Run and is working with DEQ to install 20 more. 2 part-time Maintenance Technician I positions ,2008 added to Parks operating budget to maintain river free of debris, undesirable vegetation and trash/litter. New stormwater ordinance adopted in Complete accordance with VPDES Plan (2007). Vision Implementation Report 2007 Action Implementation Page 1 8 of 45 3.2 Environmental, Cultural and Historic Resources Air Quality _IEC A 18. Promote programs that raise awareness and reduce air pollution through testing, education, incentives, transit, and other related policies. EC A 19. Consider use of clean- burning fuels to enhance air quality. EC A20. Establish tree canopy goals that include standards for preservation and planting of native trees based on zoning district and density. Vision Implementation Report 2007 Action Implementation ParUcipants r\ \ IF,) /b\ IF~F i II~ ill. i - ~ i u..,.\ \ I r,==b i II EEM,: u~~ I \1i-3~r0k~\~CfS enter~d into an ~arly Ac~i?n ValleY=Me ro, I Compact-(~AC) wltli surrounding localities and Rideshare, the EPA (2003) to reduce ozone levels by 2007. PB&D, The summer of 2004 was the first ozone season R~gional under the newly created EAC. The City partners, continues to adhere to the provisions of the Fleet Mgmt Compact. The City has also joined ICLEI- Local Governments for Sustainability (2006) and added a 10% reduction in tax rate for energy efficient buildings (exceed USBC requirements by 30%) (2007) to further reduce emissions and energy use. Two homes in Colonial Green have used the tax incentive. EEM, Fleet Mgmt, Regional partners P&R, PB&D Smart Way bus service to Blacksburg reduces individual commutes (over 3,000 passenger trips per month). , , Promoting hybrid car and bicycle options for daily commuters by providing special parking in City parking facilities. Implemented preventative maintenance programs in City facilities to decrease pollution. City has several hybrid vehicles as part of the City's fleet and is using bio-diesel fuel (started 2006). Dual-fuel compatible vehicles are being purchased by Fleet Management as part of the vehicle replacement program and City is using biodiesel fuel. City acquired hybrid vehicle in spring 2005 with additional hybrids purchased as a result of performance. P&R is investigating potential use of propane-fueled mowers. , Urban Forestry Plan established a canopy goal of 40% by 2013; new zoning ordinance expands tree planting standards and establishes minimum tree canopy requirements. Urban Forestry planted 708 trees in FY04, 500 trees in FY05 and 500 trees in FY06. Williamson Road Area Plan identifies urban forestry opportunities. Approximately 1 ,500 tree seedlings were planted in Fishburn, Thrasher, and Fallon Parks in 2006. Additional funding will be needed to meet canopy goal. Completion Time 'Frame Complete with ongoing review and follow up Complete with ongoing review Complete with ongoing review Page 19 of 45 3.2 EC A21. Develop a comprehensive regional marketing strategy that promotes Roanoke as an outdoors destination (Blue Ridge Parkway, Carvins Cove, mountains, trails, on-road bike routes, Virginia Birding Trail, Mill Mountain, etc.). Environmental, Historic, and Cultural Re,Slou(ceSF-'\ /,'\ I, 1~9,''''Fh I ' \ l II ,fJ Ii, , II CVB,I L.J li~90E~~~~iSi~d}s Bureau has published an P&R , 'bD1Clooi~~de. witrf updates and distribution ED, focused on line (2007) with revised print version Regional ED, for 2008. Web-sites will advertise availability of Outdoor & guide. Branding Initiative ($300,000 in funding environ- provided for city's share). P&R assumed mental groups primary land-steward role for a major portion of the Carvins Cove Natural Reserve July 1, 2004. EC A22. Expand walking and driving tours of historic and cultural resources. EC A23. Develop a stable source of funding from regional resources for cultural, historic, and recreation amenities such as a Blue Ridge Asset District. EC A24. Develop a local funding strategy for environmental programs, conservation easements, and cultural programs. EC A25. Develop entertainment venues for concerts on Mill Mountain and other open areas. Vision Implementation Report 2007 Action Implementation DRI, Preservation Foundation, Community groups Rke Arts Commission, Regional Governments P&R, Outdoor & environ- mental groups, Regional Governments P&R New signage and design program underway for parks and greenways, including Carvins Cove. DRI works with the RV Preservation Foundation to conduct conference tours of downtown historic and cultural resources. Downtown Living Tour, Old Southwest Parlor Tour and Garden Tour, Art by Night, Raleigh Court Walking Tour brochure. DRI is partnering with the Arts Council and galleries on an updated Art by Night guide of 13 galleries. City Council established the Percent-for-Art Program to provide consistent funding for public art. One percent of the cost of eligible capital improvement projects (up to $100,000 per project) will be used to fund public art. Estimated funding for as of December 2006 is approximately $267,000. Adopted Public Art Plan. ED has added a Public Arts Coordinator position. Public Art plan adopted by City Council and current working to commission first major work as part of the City's 125th anniversary. P&R has investigated a funding plan that will involve grants, business support, scholarships, and partnerships. River maintenance program (Regional cooperation) Issued RFP for amphitheatre at Reserve Avenue site and possible inn/restaurant on Mill Mountain. Complete with ongoing follow-up Ongoing Ongoing Complete and ongoing Ongoing 2007 Page 20 of 45 Actions Participants 3.2 Environmental, Cultural and Historic Resources EC A26. Undertake a PB&Dno- r ~ea~iIi~nrogram to survey and Complete comprehensive inventory of VAD~~ [[ / o'l1~~ ~I.. i . Ie 7i toric districts throughout historic and cultural properties and Histoti~,j. IJ \~r*'I, ' \.' \! t ' districts in the City and consider Resources \ historic districts, where applicable. . Downtown Historic District (2002 Solicit neighborhood and . Grandin Village Historic District (2003) stakeholder input in the inventory, . Henry Street Historic District (2004) where applicable. . Gainsboro Historic District (2005) . Salem Avenue Automotive Commercial Historic District (2007). Survey and nomination of the Salem Avenue Automotive Commercial District completed through DHR cost-share program. EC A27. Promote local, state, and PB&D Basic summary of rehab incentives developed Complete federalincentives to include tax ED and actively promoted including revisions to and ongoing credits to encourage rehabilitation Real Estate Enterprise Zone and tax abatement programs of historic structures. Valuation, DRI (2005). (Roanoke is one of the most active , areas in Virginia in terms of the use of historic tax credit programs.) First Renovate Roanoke fair held in October (workshops, seminars and vendors focused on preserving and restoring older homes). Public and Open Spaces EC A28. Revise zoning regulations PB&D Zoning Ordinance amended to address issue of Complete to better address the placement of spacing. r billboards in Roanoke and regulate maintenance of existing ones. EC A29. Work with conservation PB&D, City purchased a 52-acre parcel adjacent to Mill Ongoing organizations to identify critical Western VA Mountain Parkway. P&R and Mill Mtn Adv open space or sensitive Land Trust, Board identified sensitive environments on Mill environmental properties and P&R Mtn as part of the Mill Mountain Land Use Plan. pursue the purchase of Private Management plan under development for conservation easements. landowners Carvins Cove area that will address this issue along with the future Roanoke River Plan. Conservation easement for Kegley Farm under consideration by private entities. , Vision Implementation Report 2007 Action Implementation Page 21 of 45 EC A30. Encourage preservation of open space and farm land ,through appropriate land use programs. PB&E?r. ' Real ~taty ValuatLQIJ,' P&R' ~"[' ':"Zonipg\ord.iT.aAee;ft:~mapped large portions of I 'lp~.r1I5p~c~~re~t~onalland from residential [I \oistEietsto Itjiie ne"^f recreation Open Space , district wAile retaining Residential Agricultural district (2005). Complete City Council adopted definition of "park" in May 2005 to define purposes and appropriate uses of parks, and add various City-owned lands to the park system. Complete Conservation easement for Kegley Farm under consideration by private entities. Vision Implementation Report 2007 Action Implementation Page 22 of 45 Economic Base I-r, ,..." /h\ rmF~F r<\ i r;) ED A 1. Develop and implement an ED 1m}) If ~~~ceiC d~elopment strategy Ongoing economic development strategy , elop' ith u ate in 2007. that attracts, retains, and expands businesses in the targeted Warehouse Row Business Center completed industries such as biotechnology, and fully leased (e-Town initiative) optics, information ~ technology/software, and. Established Technology Zone incentives transportation- related manufacturing & services. Continued development in Riverside Center in accordance with development plan. Purchased ED booth with changeable panels; Ongoing develop and update printed brochures to market programs for businesses. Regional Economic Development ED A2. Expand participation in Regional ED IEDC accreditation for Economic Development Ongoing regional economic development agencies office in 2003. Ongoing communication with efforts. Continue meetings with Roanoke Valley Economic Development elected officials and administrative Partnership and Virginia Economic staff in neighboring localities to Development Partnership (VEDP). discuss regional efforts. Downtown ED A3. Adopt the downtown plan, ED, Adopted May 20, 2002 Complete Outlook Roanoke Update, as a DRI component of Vision 2001-2020. ED A4. Support initiatives to ED City Council designated Roanoke's Complete develop a technology zone in the Technology Zone in September 2002. downtown that permits mixed-use Includes incentives for new and expanding developments containing offices, businesses. Potential expansion into some residential and commercial/retail village centers in future years. One company support services. has used TZ incentives and more are currently in the application process. Implemented WiFi expansion. Vision Implementation Report 2007 Action Implementation Page 23 of 45 .J ED A5. Develop an entertainment DRI f'nnn roo' ,A nufrilbe~0f;;a6tivities!, events and festivals Organization 'E'\![ ~havlY~er~Ple+rnted and are ongoing strategy for the downtown market ~~~!d'ii completed area. ;b~wee~ tferitZqne, DRI, P&R, ED, the (Further PB&B ! v-a1ious'JnstitutionsJjin the area, etc. (e.g., Party implement 6- ED, in the Park, Fiddle Fest, outdoor dining 10 years) HRCC, programs). RC9, Partner Developing plan to further link HRCC and organizations downtown toexpanded exhibit space at the Civic Center and improve pedestrian access to entertainment opportunities at the Civic Center. City Market District Plan addresses some elements of entertainment. DRI is researching the development of appropriate avenues to manage the market on a 24/7 basis to provide events, entertainment and activity to strengthen downtown. Century Plaza hosting cultural events with new amenities (2006) and City Market District Plan includes components for small-scale entertainment areas (e.g., Stepped Plaza). Vision Implementation Report 2007 Action Implementation Page 24 of 45 Participants 3.3 Economic Development ED A6. Pursue strategies to DRlr~ f'" \NUrlierous~0wAt5wabliving spaces have been Ongoing PB&[l~! [ .lc. ~~ I Iii increase availability of specialized ~oP.e..~' ar~or1 are being renovated. DRI retail and live/work space in the ED ,t,,, If ~~f2 4 uni1~are online and 95 are either downtown. . pos 'r undeJ consideration. Many projects are being facilitated by virtue of locations within identified historic districts, which make tax credit incentives available. , In addition to projects along Jefferson street and Campbell and Kirk Avenues, recent/current development includes: . Campbell Avenue Lofts (300 Block Campbell Avenue) . Candy Factory (300 block Salem Avenue) . Hancock Building (100 block of Campbell Avenue) . Fulton Lofts (400 block Salem Avenue) . Kroger Bakery (500 block Salem Ave.) City Market District Plan (2006) and further implementation of Outlook Roanoke Update (2002) will spur further investment. Improve on-street parking enforcement by automating parking ticket issuance to better manage timed parkers and address violators to improve parking opportunities for retailers. , ED A7. Complete survey of historic PB&D Survey and successful nomination of: Ongoing structures in the downtown. . Downtown District (2002) with three additional building in nomination process . Henry Street Historic District (2004) . Gainsboro Historic District (2005) . Automotive Commercial District (downtown west) (2007) ED A8. Facilitate the development Art Museum Art Museum under construction with Ongoing of significant regional attractions Center in the anticipated completion in fall 2008 (IMAX is no such as the IMAX Theater. Square longer being considered as a component). O. ED Winston Link Museum opened. Improvements DRI to Transportation Museum. Civic Center RCC expansion and renovation including 46,000 sf of new exhibit space/Special Events Center complete with g'rand opening as part of 125 anniversary celebration. ED A9. Revise zoning ordinance to PB&D New zoning ordinance establishes maximum Complete discourage demolition of downtown parking limits and designates surface parking buildings being replaced. by surface lots as special exception use in Downtown parking lots. district. Vision Implementation Report 2007 Action Implementation Page 25 of 45 Tourism ED A 10. Develop a "brand identity" for Roanoke. Coordinate with regional partners to launch a marketing campaign. ED A 11. Identify and develop a consistent funding source for promotion of tourism, marketing, and special events. ED A 12. Develop and install directional signs that are clear, consistent, ~nd strategically placed to identify major attractions that capture tourists. ED A 13. Provide transportation connections (i.e., shuttle service) to multiple sites such as Explore Park, Carvins Cove, and Mill Mountain. Vision Implementation Report 2007 Action Implementation i' :""'.,....,..""'.'."..""'~ . r,\ I r) /u\ ; ri City ~d~f if \I?r~~ai~ IIFtiV~ mplemented and new logo ~ adoptea. "Mo~ t Livable" posters. Downtown banners in planning stages; Roanoke billboards; C2C Housing Design Competition drew international attention. City Manager gives out posters with awards at business breakfast meetings. Brand and market City Parking facilities to indicate point of difference, ease of accessibility to encourage their use by tourists. Development of comprehensive wayfinding signage system. Use WiFi Zone web site to market and increase brand awareness. CVB, DRI CVB, DRI, PW, Regional Greenways Commission, P&R CVB, Valley Metro , 1 % of transient room tax is dedicated to marketing efforts of Convention & Visitors Bureau. $177,529 in local funding for EventZone beginning in FY04. Several initiatives underway: . Roanoke Valley cultural institutions developing master plan with strategic signage element. . PW working with Blue Ridge Parkway on signage strategy for area between BRP and Roanoke. . Greenways Project Committee + P&R creating new wayfinding signage plan for greenways, parks, and trails. . PW working with VDOT, CVB, DRI and cultural organizations on a new wayfinding signage system. Design for new wayfinding signs complete with final locations under consideration - will be implemented in 2008. . City Market District Plan will coordinate with existing efforts for signage improvements. . City of Roanoke Parking working to mesh its signage ans:! marketing efforts with comprehensive wayfinding signage planning. . Citywide Parks and Greenways Signage Guide under development. Not feasible at this time, will monitor demand. Complete (initial activities) Wayfinding and additional activities ongoing Complete Ongoing 10-15 years Page 26 of 45 Participants 3.3 Economic Development ED A 14. Promote greenways and RGGr if '~ill,~oun~aiR;GF.~;Way complete to Mill Mtn Mill Mountain linkages to the downtown and P&R,\ i j I- 8;r~\~~~ g~ nway completed from Greenway ~~g ~-J) if surrounding areas. ~~\ iE! J to HFjlfC. Ongoing development of complete. Murray Run Greenway. Regional Greenway Lick Run Commission is working w/ P&R to develop Greenway downtown linkage between the Lick Run and complete. ,~ Mill Mountain Greenways using the Market and the Railside Linear Walkway. Greenway connection at HRCC to link Lick 2007 Run Greenway between the Visitors Center and the Civic Center (Walker Ave. Gateway). Upgrades of directional signage on Market 2008 Square to direct visitors to greenway connections, downtown businesses, and other attractions. P&R is working with the downtown WiFi project to include wayfinding. ED A 15. Increase efforts to provide CVB, An number of informational kiosks and web Ongoing tourist information for residents and P&R, based information is available for visitors and visitors. RCC.' residents along with the Visitor Center on DRI Shenandoah Avenue. \ Additional expansion of the WiFi is being explored. DRI Visitors' Guide was published and 50,000,copies distributed. Information for the Arts Council's kiosk in Wachovia Plaza to. be updated. Parking information available on the City web site and maps are available in all parking locations with attendants. All parking staff trained by CVB as tourist ambassadors. Vision Implementation Report 2007 Action Implementation Page 27 of 45 ED A 16. Expand the current marketing strategy to target young families and young adults. Strengthen and expand the newcomer's club; create a junior newcomer's club that involves children and teenagers. ED A 17. Develop a youth hostel or other budget hotel accommodation in the downtown to encourage hikers and Appalachian Trail enthusiasts to visit Roanoke. Industrial Development ED A 18. Identify underutilized industrial sites and promote redevelopment as part of Roanoke's economic development strategy. ED A 19. Support the redevelopment of the South Jefferson Redevelopment Area (SJRA) by coordinating with participating organizations such as Carilion, Virginia Tech, and the University of Virginia. Vision Implementation Report 2007 Action Implementation ED, [-'R \ i'[ofoIT,1p~neYlt;;efdB~~;;Master Plan developed Regi,<1nal~Di ",.,," ;Wi~hJ.yp~t0 W!iati'{Ej program and new ~~~~.~~~ tf \~pt:~~~tJ~~~~l~c;~~~~t~~g~~:S;e~i~ents. groups, HNS Libraries undertaking adult programs such as .independent film series and classes on wireless Internet and technical assistance services for WiFi zone as well as emerging artists program in main library. Ongoing Ongoing Economic Development position created with focus on building relationships with regional Ongoing colleges/universities and attracting young adults to the area. Collaborating with Regional Chamber of Commerce on young adult programs. Using YouTube clips, pod casts and other marketing and other information dissemination target to young adults. CVB, DRI, PB&ED No activity, will monitor need. PB&D, ED RR&HA 6-1 0 years City has initiated aggressive Brownfield Ongoing Redevelopment Program. Several EPA grants pursued and received for assessment, training, and loan funds for cleanup. Brownfield strategy under development: South Jefferson Redevelopment Area; Underutilized sites are being identified in neighborhood/area plans. PB&D reviewed sites and continue with ongoing assessment. PB&D, ED, RRHA RRHA has completed acquisition of all Ongoing properties but one in Area 1 A and Area 1. First building complete and being populated with tenants. Medical Clinic and 1,500-space parking garage under construction. City provided incentives package to facilitate development of Cambria Suites project. Parking garage and day care center in Area 1 A is complete. Page 28 of 45 3.3 Economic Development ED A20. Investigate a strategy for funding streetscape improvements in the Franklin Road gateway corridor (between SJRA and Wonju Street) to stimulate private sector development. Participants ) ~ '. c:: '. ,:' ", - " .". ,;, 4; Status -Ongoing or completed tasks r..,...c...,',..,',.',.~...., F\N",O...p. i~. i~i~i.~ate(;j~,G~nnti~ity: Priv~te d~velopment ! )! U/.jbf ,I~\ a~~wltr City Ince~tlves) Improved. !,' iI \~tt~ ~~arancr t Franklin Road and WonJu Meet. . ED A21. Revise zoning regulations PB&D to encourage increased use of planned unit developments. I I ED A22. Promote and market the Enterprise Zone program to existing and prospective businesses. ED A23. Increase the role of the Industrial Development Authority and other related industrial redevelopment organizations for development of plans for areas such as the West End, Plantation Road, and Shenandoah Avenue corridors. Technology Zones ED A24. Develop an economic development strategy to attract, retain, and grow technology businesses. Designate a lead , agency to coordinate programs, resources, and planning for development of technology businesses. Create a web site-that promotes Roanoke to technology companies. Vision Implementation Report 2007 Action Implementation ED ED ED DOT Regional ED agencies 6-10 years Zoning ordinance implements by reducing Complete acreage requirements for PUD districts (2005). Expands range of uses in Mixed PUD to permit primarily-commercial development option that contains residential elements. Seeing increased use of PUD districts by development community. ED provide materials, participate in seminars and visit business to explain programs. ED is working with departments to communicate new program provisions. Changed name to an Economic Development Authority with a broader vision. EDA to manage Brownfield Revolving Loan Fund program and assist with other, components of program implementation. Complete and Ongoing Complete and ongoing expansion of role Technology Zone implemented (2002). DOT Complete mapped and published fiber optic accessibility on web. Series of entrepreneurial programs developed Ongoing and introduced (2007). Discussing possible entrepreneurial zone with EDA and Virginia Tech Page 29 of 45 ED A25. Establish technology zones that provide special tax incentives, expedited development, and economic development assistance. Designate a section of downtown as the primary technology zone and key village centers as secondary technology zones. Commercial Development ED A26. Identify underutilized commercial sites and promote revitalization. ED A27. Revise zoning and develop guidelines that encourage maximum use of commercial and industrial sites by addressing setbacks, lot coverage, parking requirements, and landscaping to encourage development of commercial businesses in centers versus strip developments. New Economic Initiatives ED A28. Initiate small-area plans for mixed use (i.e., residential, commercial, and industrial) and industrial redevelopment in the West End, Plantation Road, and Shenandoah Avenue corridors. ED re r.....\City,/O, 'pu n,cil~deSjg..n0ated Roanoke's 'r~'If\ 'll U : ,,' J1Tecpn0Io9y,Zone, in September 2002. i r \lncltJde~ ir.rtiveJ for new and expanding , . t5'lfsines~es. Pote~tial expansion into some village centers in future years. To date, one company has used TZ incentives and more are currently exploring use of the incentives. Complete 2002; future expansion possible Complete 6,- 10 years Complete 6-10 years; Ongoing Vision Implementation Report 2007 Page 30 of 45 Action Implementation PB&D ED PB&D identifying in neighborhood/area plans; Zoning ordinance encourages redevelopment by increasing development potential of properties (2005). Enterprise Zone amendment to add various underutilized properties. Economic development staff member focused on commercial development. Planning efforts to focus on specific areas once all neighborhood plans are updated PB&D New zoning ordinance implements (2005). PB&D, ED Identifying locations in neighborhood plans (e.g., Wasena, West End, Williamson Road); Site-specific plans can begin when all neighborhood plans are completed/updated in 2007. 'oo ' ED A29. Initiate small~area plans PB&D " en Reqe\telopmeriit';~fiGF.ossroads was identified Ongoing and appropriate rezoning for the .IDlf ,Asijfg~ori~rat:~iC Inttiative in Williamson Crossroads area to consider a mix \Road~~~~t. Plan. :.4 portion has been of high-density residential, ~verie 0 larg~scale office space (Advance commercial, and research and Auto). New ownership is considering options development. to fill the space and create additional development along Hershberger Road. Potential transportation improvements are under review to improve traffic flow between Crossroads and adjacent commercial properties. ED A30. Develop incentives and ED The fa9ade grant program and Enterprise Complete programs to encourage Zone incentives can be used when applicable. redevelopment activities that create attractive commercial corridors in areas of strip development and v underutilized commercial centers. ED A31. Revise zoning ordinance PB&D Zoning ordinance facilitates by reducing Complete to permit small-acreage, mixed-use acreage requirements for Planned Unit (flex-space) development. Development districts and expands range of uses in Mixed PUD to permit primarily commercial development options with some residential elements (2005). Expands options for office uses in Industrial district. ED A32. Revise zoning ordinance PB&D Zoning ordinance refines regulations regarding Complete to permit home offices in certain home occupations (2005). residential areas. ED A33. Explore redevelopment of PB&D Identification through neighborhood/area 2008 areas identified for industrial, plans. Specific strategies need development (complete commercial, or mixed-use upon completion of neighborhood plans. NHplans) development or reuse. Brownfield planning efforts, building on neighborhood plans, identify corridors and policy measures to target redevelopment efforts for a variety of uses. Work Force ED A34. Invest in education and Higher Ed Public Library system provides ongoing life- Ongoing training to create a labor force that Center long learning opportunities such as free can succeed in an information- VA Western computer training classes and employment- based economy. Schools seeking information courses. ED agencies Roanoke City Schools - Dept of Adult Education offers literacy and job skills classes to prepare persons for employment. Vision Implementation Report 2007 Action'lmplementation Page 31 of 45 ED A35. Support and expand Highef";E:d r \ED staff ser;ve'S;;QfirT=AP Workforce Ongoing ft') [ workforce development efforts that Center ') i.", Jb~~il~~~hCo~pmittee, NCTC, Blue Ridge link economic development V A '{V~~rn I r ~e0hAicali~cader;n(y Advisory Council, and the agencies and educational Sch6'OIS~ ' - !reer~ria Technical Education Council of the institutions. Develop work/study ED agencies Roanoke City Public Schools. Develop strong (co-operative) programs linking partnership with Virginia Department of existing industry, high schools, Business Assistance to develop work colleges, and economic programs. development agencies. Brownfield program includes an integrated job training component. Village Centers ED A36. Encourage village centers PB&D Centers are identified and mapped as part of Complete through identification of potential neighborhood/area plans. Zoning map locations in neighborhood plans. expands the use of Commercial-Neighborhood District in village centers and to create nodal development along corridors (2005). ED A37. Develop design guidelines PB&D Commercial design guidelines included in Complete, for village centers. Gilmer and Williamson Road plans. Zoning potential for ordinance includes basic design elements for additional scale, location (setback) and fa9ade treatment action in in commercial neighborhood districts (village future. centers) (2005). Other guidelines may be developed as part of specific area plans. ED A38. Revise zoning ordinance PB&D Appropriate locations mapped as part of Complete to permit mixed-use residential! neighborhood/area plans. Zoning ordinance commercial development and live/ implements by reducing acreage requirements work space in village centers and for Planned Unit Development districts, and on the periphery of the central identifying several districts that permit live/work commercial areas. space (2005). Vision Implementation Report 2007 Action Implementation Page 32 of 45 3.4 Infrastructure: Transportation, Technology, Utilities Street System IN At. Adopt standard design principles for streets and develop a manual to guide construction that affects the streetscape and includes attractive designs for traffic calming devices. IN A2. Develop an inventory of City streets based on transportation corridor classifications and identify priorities for design improvements. IN A3. Develop a transportation plan as a component of Vision 2001-2020 that uses the recommended design principles to implement and prioritize street improvements. Identify priorities for streetscape improvements through neighborhood plans and through a street design inventory. IN A4. Expand the urban forestry program to increase the number of street trees planted and replaced. IN A5. Change zoning, subdivision, and other development ordinances to include revised street design principles. Vision Implementation Report 2007 Action Implementation '....i', Participants ir,\ IF;). /~\ rrF~'.~ ' ~~ ,[g lr ~\fe:~~lt:;:~tb:~~~~~li~:~~e~~ ENG, Plan 'created a matrix of streetscape elements P&R, based on street type and neighborhood, PB&D character district (2007). Complete Implementation program being developed. 2008 PW, TD, ENG, 'P&R, PB&D As a companion to the street design guidelines, an implementation plan will be developed to prioritize projects: Street types and character district information will be developed within the City's GIS. MPO, TD, PB&D Long Range Transportation Plan update was completed: Roanoke established a task force to develop the recommendations consistent with the comprehensive plan. Streetscape priorities to be included in implementation plan for the street design guidelines. Safe Routes to School program will identify priorities near schools' and provide some funding. P&R Urban Forestry Plan adopted April 2003. City Council allocated an additional $50K for tree replacement in FY04, resulting in a fourfold increase'in the number of trees planted. 178 trees in FY03 and 708 trees in FY04..ln FY05, the number of trees planted decreased to 500. 500 trees were again planted in FY06. PB&D, TD VDOT expanded local authority to establish appropriate urban street designs. Colonial Green implements appropriate-width streets. ' Street Design Guidelines include design principles (2005). Zoning and subdivision ordinances reinforce street design principles (2005/2007). 2008 Complete (long-range plan and guidelines) 2008 and ongoing Planning complete - implement through 2013 Complete Page 33 of 45 IN A6. Coordinate with state and VDOT, " )VDOT\ expaAdeEl,IGGal authority to establish Complete I 'Of regional transportation agencies to PB&D \ j apPJltpriat R an ~treet designs. Street with possible include revised design standards TD i [, / if ~v~ eline~linclude design principles follow up for for new and existing public ' 07)."e onial (3reen (2006) is an example transit roadways. Pursue public of appropriate street widths. connections transportation links between the New River Valley and Roanoke. Smart Way bus service to Blacksburg links New River Valley with Roanoke (2004). P&R is working with MPOs to create connections to Blacksburg. Pedestrian, Greenway, and Bicycle Systems , IN A7. Develop a greenway system Regional Mill Mountain Greenway has been completed; Ongoing to provide pedestrian and bicycle Greenway Lick Run Greenway completed from Valley linkages between the region's Commission View to HRCC (2006). New portions of parks, rivers, creeks, natural areas, ~&R Roanoke River Greenway constructed through recreation areas, business centers, Wasena Park to connect to the Smith Park trail schools, and other institutions. segment are complete with extension to the WWTP nearing completion (2007). MurrayRun Greenway is continually being developed at the grassroots level with new trailhead created in Shrine Hill Park (2007). IN A8. Identify long-term funding for ENG City Council approved an increase in cigarette Complete & sidewalk construction. taxes to support debt service for sidewalk/curb Ongoing plan implementation -- $1 -1.2 million per year for five years. IN A9. Develop procedures that link I?B&D Flood Reduction project includes 10 miles of Ongoing or expand greenways whe.n greenway trails along Roanoke River. Asphalt obtaining rights-of-way when trail installed as part of water line through developing utilities. Fishburn Park to link to Murray Run Greenway. IN A 10. Oevelop and adopt a MPO, The MPO completed bicycle suitability study to 6-10 years bicycle and pedestrian TD, identify system needs and. priorities and an transportation plan that uses the PB&D Update of Bikeway Plan was completed in ' recommended design principles. 2005. Transportation Division is incorporating bicycle/pedestrian accommodations into new projects and repave/restripe projects (Brandon, Memorial, and Colonial). Suggested revisions to ordinances to permit bicycle usage on sidewalks and within parks where designated. Safe Routes to School program will build on these efforts. Vision Implementation Report 2007 Action Implementation Page 34 of 45 Transit System ,.m I 'nO) /j.\ I " lr :r,'\ ri ~ , : - .p ;1\\ Ir:=-b II, IN A 11. Develop programs to VaIlJ~tM~troi r :~r~arPYV~~ bus sIT:'lce to Blacksburg (2004); Ongoing increase the ridership of Valley c~, City em~loyee bus passes; RV ARC program Metro. provides free taxi in case of emergency. IN A 12. Encourage employers to Regional RVARC expanded marketing of Rideshare Ongoing establish motor pools for work- Commission program. related trips during the day so employees can walk or bike to work. IN A 13. Continue programs that Valley Metro Paratransit programs (STAR) continuing. Ongoing provide public transportation to disabled citizens; consider expansion of service to employment and medical centers. IN A 14. Explore streetcars or other Valley Metro 1 sl phase of streetcar feasibility study Complete mass transit systems. Regional completed by Valley Metro in 2004. Working (initial Commission to obtain funding for 2nd phase. Regional evaluation) PB&D Commission performed an economic impact and ongoing analysis for street cars in 2007 with request from the City Planning Commission for further research. Rubber-tired trolley service from downtown to SJRA under development for 2008, pending grant funding. Airport IN A 15. Encourage expanded direct Airport Public/private initiative to guarantee level of Complete air service to major national Commission customer base. New carrier with direct service and ongoing destinations. to Florida (Allegiant Air). I N A 16. Provide accessible shuttle Valley Metro Smart Way bus provides servic~ from Ongoing service between the airport and downtown Roanoke and from Blacksburg to other local destinations. the airport. Rail System , IN A17. Encourage expansion of VDOT Proposals under evaluation; Roanoke 6-10 years rail service to relieve truck continues to advocate approaches that congestion on Interstate 81. incorporate rail. Vision Implementation Report 2007 Action Implementation Page 35 of 45 I N A 18. Explore development of a Reg\5f;iaI,Eq-m i'lS ,1i8( art€R.ine~'d;G0nstruction of an Estimated regional facility for a truck-to-rail tJ)r Jint~tI1J0\d~1 ~ilit~ i'h Elliston as part of the 2009 ageQGles! i ",. intermodal transfer facility and 'I "I l " ",! " \Heartla'lq €orrid91project. inland port. t...--...--,' l ~.!I "'c!) IN A19. Pursue passenger rail Regional ED TransDominion Express; NS has signified 10 years service. agencies interest in allowing passenger rail. Technology Infrastructure I IN A20. Create a task force PB&D, I The City's Information Technology Committee Complete responsible for developing a DOT (ITC) completed its strategic plan update technology strategy. process in 2007. IN A21. Inventory and map PB&D DOT created GIS map of Roanoke's fiber optic Complete technology resources such as DOT network which is now available online. available buildings, Warehouse Row - e-Town Initiative , communications infrastructure, and existing technology businesses. IN A22. Foster strong partnerships PB&ED Higher Education Center; Smart Way Complete 'and cooperative projects with Roanoke-Blacksburg commuter service, ED and ongoing Virginia Tech and other local position focused on building relationships with universities. local colleges and universities. Water and Wastewater , IN A23. Promote regional solutions Regional Western Virginia Water Authority established Complete to public water and sewer needs Governments July 2004 and services, including consideration of water conservation strategies. IN A24. Maintain and upgrade WVWA Ongoing programs of assessment, repair and Ongoing sanitary sewer lines to eliminate replacement. Long-term capital plan under infiltration and inflow of storm development. water. Vision Implementation Report 2007 Action Implementation Page 36 of 45 ,\ i-r\\ in') \ Public Safety /,t\ IF~F PS A 1. Develop strategies that 6~~~ If &r'~S'it~~ fu"t3edg~aphic Policing (2004) Complete strengthen community-policing (i.e., resultedJiriJjncreas~ed participation of police with ongoing COPE) efforts between the police groups officers at community meetings by 175%. Both review department, residents, businesses, DRI officers and citizens feel that the program has and community groups. benefited all. Downtown Neighborhood Watch has been formed. PS A2. Public safety agencies will PD Fire-EMS Department became Nationally Ongoing/ maintain or exceed nationally- Fire/EMS Accredited in August 2002 and received re- E911 recognized standards such as the International Re-Accreditation in August 2007. accreditation Commission for Accreditation of Police Department was reaccredited in 2005 within 2 Law Enforcement Agencies. and is working towards re-accreditation for years 2008. E911 awarded grant to initiate CALEA accreditation process. When E911 is accredited, Roanoke will be one of a very few localities that have all major public safety elements accredited. PS A3. Revise zoning ordinance to 'PB&D Zoning ordinance brings buildings closer to Complete integrate Crime Prevention Through PD streets and, in certain districts, requires Environmental Design in the minimum glazing on storefronts - address a development review process. key CPTED principle of "putting eyes on the street." PD worked to obtain a grant that will reimburse landlords for a portion of the costs of upgrades as suggested by CPTED trained officers. The effort should reduce crime in targeted neighborhoods. PS A4. Promote citizen PD Ongoing activities to promote participation: Ongoing participation in public safety Community , programs such as the Citizens groups . Citizen Police Academy (2004 Agency of the Police Academy. ,HNS Year). RNA . Public safety elements included in Leadership College. . Citizens on Police Disciplinary Review Board. . Advanced Citizens Police Academy and Senior Citizen Police Academy established. . Geographic Policing promotes communication between citizens and officers. . NS, community groups and RNA creating Code Compliance educational program for schools. J . Dare Camp/Chief's Challenge camp provides unique opportunities to expand interaction with the community by including children. Vision Implementation Report 2007 Action Implementation Page 37 of 45 PS A5. Study and promote regional Fire15M~\ It \Coyn€il apej3teEl;;Vie;;F.ire-EMS Departments Implemented approaches to providing public Jbuisi~~ss p~ wh,iJh will build three new and ongoing safety services that ensure their i 1/ if ~i0R~9Qated t?jmprove response. Phase expansion of :- location and operation provide the (H. ~uarters Station) is complete (2007) efforts most equitable, effective, and with Phase Two (Williamson Road Fire-EMS efficient service to citizens. Station) scheduled to break ground in November 2007. Phase Three (Northwest Station) is scheduled begin the AlE work in the Spring of 2008. Working to enhance regional cooperation on three tiers: cooperative staffing (ex. Clearbrook), automatic aid (ex. Salem), and mutual response. Fire/EMS implemented automatic aid program with Roanoke County (2006). Department is seeking additional opportunities for cooperation within all of these tiers. Code Administration, Boards, and Commissions PS A6. Revise zoning ordinance PB&D Zoning ordinance provides for maximum code Complete regarding nuisance offenses to HNS enforcement allowed by state law. provide for civil fines and on-site ticketing to increase compliance. PS A7. Provide code enforcement NS Discussions underway with Human Services, 6-1 0 years information to residents and PD, Fire/EMS, Health Dept, and HNS to inspectors in satellite service determine best approach for implementing centers. Neighborhood Integrated Services Team model. Some cross training for code enforcement issues has been completed. PS A8. Provide ongoing training for PB&D Stipends for Planning Commission and BZA Ongoing boards and commissions related to are contingent on certification training. V A zoning, property maintenance, and Dept of Historic Resources is establishing a development codes through certification program for Architectural Review certified training programs. Boards. , PS A9. Revise zoning and other PB&D Zoning ordinance recognizes new land uses Complete ordinances to address new that have evolved since the 1987 ordinance development patterns and land (e.g. cell towers, paintball, freight storage uses. containers). Also better accommodates flex office/industrial mix. Vision Implementation Report 2007 Action Implementation Page 38 of 45 PS A10. Coordinate regulations, PB&Dm, r.... lome\;nvp~vemef:itj0bregjon's planning Ongoing where feasible, with neighboring . iDi[ . ge1c.i'~s lir~I~WP9~ed zoning ordinance; using jurisdictions for consistency. l,m/ If ~djpee~ll,<)calitie~ for benchmarking where appropnate. J New stormwater management ordinance developed in conjunction with Roanoke County. 'PS A 11. Increase the use of DOT Services and information available online Ongoing information technology to improve continues to expand as part of ongoing e- services. Government. Recent examples include e- Checks and online permit information, building inspection requests, and plan submittals. Solid Waste Management PS A 12. Develop and expand Solid Waste Solid Waste Management continues Ongoing recycling and educational programs Mgmt partnerships to increase recycling awareness. that promote its use. City schools continue to recycle 7 to 8 tons of ' Clean Valley material every week. Solid Waste is looking to Council expand contact with neighborhood associations through the Roanoke Neighborhood Advocates in the hopes of improving recycling participation. Hotel Roanoke is working to become the first complete "Green" hotel in the region. , C2C Housing Design Competition - first house completed in 2007. , PS A 13. Consider developing a Solid Waste Roanoke Valley's first regional household Ongoing staffed recycling center with a Mgmt electronics recycling event was held in July household hazardous waste Clean Valley 2006. Currently three (3) regional household component. Council hazardous waste (HHW) collection events are EEM held annually at the Roanoke Valley Resource , "- Authority's Transfer Station. Based upon participation rates at the three regional annual HHW collection events, planning for a permanent HHW drop-off facility will continue. , Hollins University sponsored electronic collection waste collection in October 2007 successful. Vision Implementation Report 2007 Action Implementation Page 39 of 45 City Administration and Service Delive~r-.\ If:) /b\ imr==x~'~ ~~i~;r~' :::t~~~~~~~~:~~~r~~~ice- e~i~)f' ~i:~~6f~~~~~~:~:~~~~I;itb~~i~~~~:tion Ongoing customer service. Increase the use agencies Portal implemented; continuously increasing of computers and information capability for web-based transactions technology to reduce reliance on (eChecks). paper and provide greater access and sharing of information. Public Library System implemented personal computer reservation, print management system'$ and wireless Internet to enable customers' efficient access to information. PS A 15. Ensure that all public schools and City-owned facilities are located, designed, and maintained to complement neighboring land uses. PS A 16. Pu rsue regional efforts for solid waste management and recycling. PS A 17. Consider development of community service centers to provide direct services and serve as information and referral centers. Vision Implementation Report 2007 Action Implementation PB&D using on-line plan submittals and scanning of paper documents for distribution, review and approval. PB&D Planning Commission review of new public facilities (2005). Regional governments, RVRA Periodic Household Hazardous Waste drop-off days for region. Roanoke also works with Clean Valley Council on Clean Valley Day and special river clean-ups. Cityadmin. New fire station facility in northwest to be located in Melrose Avenue/Orange Avenue area may contain some elements of other public services. Proposed Fire Stations on Williamson Road and Melrose Avenue will include a community room. Jackson Park and Gainsboro library additions include community rooms. The regional 2-1-1 VIRGINIA center in Roanoke offers free information on a wide variety of services, including health, human services, elder programs, day care, recreation and more. Complete 6-1 0 years Ongoing review as part of specific projects Page 40 of 45 -:. Education and Lifelong learning r, \ iF;') /j\ r----'..---' roo..'.."-"", Irig .~. ~P&~-;y.~~1~rvi~As Division' has a Youth PE A 1. Develop and expand ~~~G>JS'/ If Ongoing strategies that encourage parents ':A:ctdemtnat fosttJrs training skills in reading, and children to make the writing and mathematics during the summer, commitment for children to attend and the after-school programs help young and participate in school every day. children with their studies. PE A2. Create programs that Schools Tutoring provided at Melrose/Rugby Ongoing provide opportunities for education Neighborhood Forum center. and coaching in local institutions such as churches, neighborhood The Mayor's Committee for Multicultural Affairs groups, and businesses to increase formed to assist with'disseminating information awareness and value of education. to new arrivals in the community, those from different backgrounds and to also develop partnerships to provide opportunities for language and cultural enrichment. PE A3. Develop plans for Schools No activity noted. TBD constructive alternatives for students in in-school suspension. PE A4. Create ways to encourage Schools, School system is partnering with 2 churches in Ongoing churches and civic groups to adopt community a 2151 Century grant application for After a school and provide programs/ groups and School activities. activities to build youth interest and institutions provide role models for success. libraries PE A5. Improve the downtown main Libraries Master plan completed in October 2005 and Ongoing - library to provide greater accepted into the City's Comprehensive Plan multiple accessibility, better service delivery, in December 2005. Phase 1 implementation of years to and access to technology. Consider Master Plan in progress. implement building improvements, a new building, or relocation of the library. Additions to Gainsboro and Jackson Park branches to begin in 2007. Two kiosk sites. Additional projects in Phase 1 have been identified. Vision Implementation Report 2007 Action Implementation 41 of 45 ~ / PE A6. Continue to support the Libri]:J) it ~~ri~~~tt:';:'~:~~\S~r~d(\~r the Ongoing Virginia Room as the premier resource center for genealogy and ' 'I' :-Yi~gini~ R!3pm (2?06). allowing the Virginia history. i -..."."-- - i. Room tcfbe open tlunng the same hours as , the Main Library. Virginia Room will expand into the current Reference area in 2008 with, programs are also now being extended to Branch locations. A major oral history project initiative was begun (2006) with the library as a partner with the Library of Congress and the Veterans Oral History Project (2007). The Library is working with the 125th Committee to collect histories from all neighborhoods in partnership with the Raleigh Court Civic League. Archival work has also begun on the Davis photograph collection. ~ PE A7. Explore inclusion of Libraries Additional funds have been added,to the Ongoing business development services at operational budget for publications over the the main library. last two years almost doubling the amount of funds available. In partnership with 15 financial ( institutions, the library sponsored a Money, Smart month long series of workshops at all library locations (2007). Classes on small business, finance, and credit issues will be offered. Three major business databases will be added this fiscal year because of this increase in revenue. Computer and specialized classes are offered for the first time. Plans are to expand outreach to the business community downtown and to seek new partnerships. Vision Implementation Report 2007 Action Implementation 42 of 45 'I, 3.6 Peen.lle: Education & Lifelong Learning, Health &Hum;;ln.servic~$, l..ibrari~s . Actions Participants Status - Ongoing or completed tasks PE A8. Develop a plan that LibTC1) It \Ma~t;~F-wrd (2006). Design worn Complete identifies branch library facilities ,Ilmdi" alf:roi ranches recommended for (plan) i I'I' that have become outdated or ' : 1 " ~va.t n Gains oro and Jackson Park, with Ongoing (2 - . . , cannot be expanded; consider : .-.. i . , stru i' to be in in 2007. 5 years to relocation ,to sites that have implement) facilities to provide access to bus Work begun on the Opening Day Collection service and provide adequate and project that will assure that books are available safe parking. for renovated and new library facilities. A library kiosk and related amenities, including a puppet theater, were installed at Valley View (2007). A second Kiosk has been purchased for the Garden City Recreation Center. Work continues on the site selection and design phase for a 28,000 SF super branch that will serve multiple neighborhoods. Health and Human Services \ PE A9. Promote programs that Health care Public libraries received grant from National Ongoing educate citizens regarding public providers Network of Libraries of Medicine to provide and private programs to make Community consumer health information to citizens during health care more accessible. services 2003-2005. Certified medical librarian on staff in Main Library Reference Department. PE A 10. Develop a strategy that Health care Duplication of services is a major concern of 6-10 years addresses duplication of inter- providers the Human Services Advisory Board which' related services in health and Community solicits and reviews grant proposals for funding human service programs. services with City resources. Collaborative proposals are given special attention. For the coming funding cycle collaborative proposals will be actively sought. , Vision Implementation Report 2007 Action Implementation 43 of 45 f;. PE A 11. Promote health care Heal'.1;cQre iE 1heBelmpr;'jt:::.F.allp~;heighborhood was Ongoing programs related to pre-natal care, proVI ,ers \ ), ,',' Jid~lJ,fified :~n ur~erserved area. Planning is 'I ' immunization, dental and vision COnll11L1nity \ f \u~efw'aYi 0 establish a health care clinic in care, and health screening by using "";1.J;d . 'A services~ . the Belmont neigHborhood. the Internet, television, and other forms of media. The library continues to provide consumer classes and health information to customers and participated in the Jefferson College of Health Sciences orientation this year. Looking , for ways to partner on resources to provide better, more cost-effective service. The Prevention Council through Missions of Mercy provides an annual two-day dental clinic for those without insurance. CDBG funds used for various healthcare related programs (e.g., Child Health Investment Partnership) Pilot program implemented by Health Department in Hurt Park parallel to the City's CDBG efforts. PE A 12. Inventory existing day care Social Planning staff created a GIS layer of day care GIS layer facilities; develop a plan aimed at Services centers and Social services has access to complete, increasing the availability of database of day care providers. planning affordable day and evening care for I ongoing children, elderly, and the City provides funding to regional adult day care hand icapped. facility at the Salem Veteran's Administration facility. Evening and weekend childcare remains an issue to be addressed , PE A 13. Develop special needs Social A neighborhood based services pilot has been Ongoing programs that are accessible and Services established in the Hurt Park community. The (6 - 10 years) connected to housing and support planning for the redevelopment of Hurt Park networks. includes increased social services activities in the neighborhood. The library and Jefferson College of Health Science staff will hold joint meeting to explore ways to serve the cqmmunity. PE A 14. Provide accessible Service Consumer health information program Ongoing information in satellite service providers provided by Public Library System (see PE A9 (6 - 10 years) facilities. and PE A13). Vision Implementation Report 2007 Action Implementation 44 of 45 -'I> 3 . 6 People: Ed u cation & Lifelong Learn i n g, Health & Huma n Services, Libraries Actions Parti cipants Status - Qnggingorcol11pletedita.sl<s Q_~m~.I.~tion Time(Frame PE A 15. Promote development of a regional cost-sharing program for health and human services. PE A 16. Establish new regional public transportation routes in the Valley to provide better access to health care and support services. PE A 17. Develop strategies that support greater use of recreational and exercise programs in schools, parks, and greenways. , r Vision Implementation Report 2007 Action Implementation ~~~~;,,~.',,",l),I,~ \ti..r),Te.h,:~~a,s..~E~,~.~m~o~~~~~e~:II~~s;:I:~~anY ! t, " if' ~{r I: . vlsory Councl~ ~n H~melessness IS n under e administration of the Regional Council. The 10 year plan to end homelessness is inclusive of other localities. Ongoing (6 - 10 years) The CSA Regional Steering Committee has embarked on a number of joint projects to increase the CSA service network, Valley Metro Health care providers In summer 2004, began Smart Way bus service as a public transportation option between the New River Valley and the Roanoke Valley. 6-1 0 years Identify connections via city greenways and trails plan. P&R, Schools Enhanced P&R/School Partnership Ongoing agreement; operate four fitness centers in middle schools; developing pricing and marketing strategy to promote awareness and ownership of parks and new programs. Outreach nature programs (Mobile Mountain) provided in schools '05-06' which reached 408 students. Working to develop collaborative programs in recreation centers, schools and churches. Joint partnership with Addison Middle School 21 sl Century grant after school application. r P&R Youth Services Division's Summer Enrichment program encourages fitness and nutrition through exercise, hiking, swimming, tennis, and 2 nutritional meals per day. 45 of 45 ~.....-:,;...:$">'" ,i ~.~~-: ;,t ., ..... C ~ Q) Q) K E ~ _0 Q) ...... > c Q) 0 Q) > zU Q) Cl ~Vl l'\S Ol c "'0 ._ ~ .- c .Q c c :::> .- .-...... l'\S.-'0 ...... l'\S 0lV'l r..... Q) ~ Ol.~ Q) '<:t 0 Q) Q) _ .~ > :::s N 0 ~ c.. 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HACKWORTH CITY ATTORNEY TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityatty@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS November 5, 2007 Honorable Beverly T, Fitzpatrick, Jr., Chair and Members of the Legislative Committee Re: 2008 Legislative Program Dear Mr. Fitzpatrick and Members ofthe Committee: In order to give the Legislative Committee something to work from, I have drafted the attached draft 2008 Legislative Program, with input from Mr. Fitzpatrick and Mr. Dick I look forward to meeting with the Committee at 11 :00 a.m., in the EOC Conference Room, on November 5. With kindest personal regards, I am Sincerely yours. B~~ William M. Hackworth City Attorney WMH/lsc Enclosure c: Darlene L. Burcham, City Manager (w/encl.) Jesse A. Hall, Director of Finance (w/encl.) Stephanie M. Moon, City Clerk (w/encl.) Thomas A. Dick, Legislative Liaison (w/encl.) DRAFT City of Roanoke 2008 Legislative Program Le2islation Requested ~::!. ." Historic Districts. The City requests legislation to amend ~36-99, Code of Virginia, to authorize the City to require building permits for the installation of replacement siding, roofing, and windows in buildings within historic districts. This will benefit the City's historic neighborhoods. Such improvements require a certificate of appropriateness from the City Architectural Review Board, but not a building permit, which sometimes creates confusion for property owners. [This request will become moot if the Virginia Department of Housing and Community approves an amendment implementing this via the Virginia Uniform Statewide Building Code. This action is expected to be taken this month] Rental Inspection. Section 36-105.1: 1, Code of Virginia, should be amended to permit localities with rental inspection programs to inspect rental units covered by such program to be inspected upon every change in occupancy, as was permitted prior to July 1, 2005, when this section was amended. Local Funding of Residential Redevelopment. Enabling legislation should be enacted to authorize localities to make grants or loans of local funds to individuals for the purpose of rehabilitating owner-occupied residence or assisting in the purchase of an owner-occupied residence in a designated conservation or rehabilitation district. Delinquent Parking Tickets. Section 46.2-752.1, Code of Virginia, authorizes localities to enter into an agreement with the Commissioner of the Department of Motor Vehicles whereby the Commissioner agrees to refuse to issue or renew any vehicle registration for anyone who owes that locality local vehicle license fees or delinquent tangible personal property tax or parking citations. However, the provision relating to parking citations only applies to citations issued to residents of such locality. As a result, the City has difficulty collecting unpaid parking citations issued to non-residents, mostly from nearby localities. The City has approximately 1,500 unpaid accounts of this type. The limitation in ~46.2- 752.5 to parking citations issued to residents of the locality should be removed. Smoking in Public Places Outdoors. Enabling legislation should be enacted to authorize localities to regulate or prohibit smoking in defined areas outdoors, such as in proximity to the entrance to buildings, in recreational areas, and in areas where children's programs are being conducted. 1 Other Le2islative Priorities Support for Virginia First Cities Coalition Legislative Requests. [The Coalition has not yet adopted its 2008 program.] Health Department Offices. An additional annual sum of$83,000 needs to be appropriated to the City's Health Department to fund payment of the rental of its new office spaces in the Human Services Building on Williamson Road. The City will pay its share of the rent. Mental Health Services and Community Services Act. The City supports the provision of mental health services to children and their families through the existing publicly-funded mental health, mental retardation, and substance abuse services system. The City opposes any efforts to create duplicate systems of services, or to require localities to pay higher match rates for serving children and adolescents with mental health needs. The City supports greater state investment in the existing Mental Health Initiative program, which focuses on children and adolescents with mental health treatment needs, and greater flexibility in the use of these funds to meet the individual needs of children. The City also supports creation of additional state-funded supports, including evaluation centers, technical support or treatment services from state hospital professionals, and greater use of te1emedicine to help communities better serve children. State Support for Cultural Agencies and Activities. Institutions such as Center in the Square and its constituent agencies, the Virginia Museum of Transportation, and the Commonwealth Games, all attract tourists to the region and help support the economy. City Council is appreciative ofthe legislature's partial funding of regional cultural institutions and regional events in previous years. The State is encouraged to develop a policy that ensures stable funding for these agencies. Additionally, a regional funding mechanism is needed to provide a source of funding for environmental, entertainment, and cultural assets. The City supports legislation that would allow for the development of funding from regional resources for cultural, historic, and recreation amenities such as a Blue Ridge Asset District. Business License. Section 58.1-3700, Code of Virginia, authorizes localities to adopt ordinances requiring that no business license be issued to an applicant who is delinquent in the payment of certain taxes, such as business license taxes, personal property taxes, etc. The statute does not, however, prohibit a delinquent taxpayer from obtaining licenses for new businesses (as opposed to renewing an existing business license). It should be amended to prohibit this. Conservation Easements. The State should provide some incentive, financial or otherwise, for localities which place land owned by them under a conservation easement. Brownfields. The State should fund the Virginia Brownfield's Restoration and Economic 2 Development Assistance Fund (Sec. 10.1-1237, et seq., Code of Virginia ). The State has authorized the fund which could be used for grants to localities or loans to private entities for redevelopment of brown fields, but it has not yet funded it. It is suggested that an initial appropriation be made of $2 million. FOIA. An exemption should be added to ~2.2-3711 ofthe Freedom of Information Act to permit governing bodies to discuss in closed meetings the granting of economic development incentives for projects which already have been announced publicly. Payday Lenders. The City supports the adoption of legislation to prevent exploitative payday lending practices, including enactment of an annual interest rate cap of36% for any consumer loans, and a prohibition against the use of a personal check or other method by a creditor to gain access to a consumer's bank account. New Medical School. The State should fund construction of facilities for a new medical school and research institute within the Riverside Corporate Center. Motor Vehicle Licenses. Section 46.2-752, Code of Virginia, pertaining to local motor vehicle licenses, should be amended to add an exemption for vehicles over 10,000 gross vehicle weight that are owned by museums officially designated by the Commonwealth of Virginia. (Commonwealth Coach and Trolley Museum) Domestic Violence. The Roanoke Domestic Violence Task Force has suggested several legislative ideas that would assist with preventing domestic violence. These include: . Establishing mandatory sentencing guidelines that provide for a set fine and incarceration for domestic violence offenses, with greater penalties for repeat offenders (similar to provisions for first time and repeat DUI offenders). . Establishing a requirement that prosecution of any domestic violence offense involving a knife or a gun be expedited. . Amending ~18.2-57.2, Code of Virginia, to mandate that a magistrate issuing a warrant for a domestic violence offense also issue an emergency protective order, without having to make a finding that "there is a probable danger of further [such 1 acts", as is currently required by ~18.2-57.2 and ~16.1-253.4. . Adopting legislation requiring that domestic violence convictions be included in the response to record queries made by the police through the Virginia Criminal Information Network (VCIN). (Currently the information provided only includes wanted subjects, subjects with protective orders, and those with concealed weapon permits.) . Adopting enabling legislation authorizing localities to impose a fee of$50.00 on those coilVicted of domestic violence and domestic related offenses to help offset the expense of domestic violence investigations and provide services to victims. This fee would be separate from and in addition to any fine and/or costs otherwise imposed by 3 the courts. Agents for Rental Units. Section 55-218.1 of the Code of Virginia requires property owners who own four or more units in the Commonwealth of Virginia, but do not reside in the Commonwealth themselves, to maintain an agent who is a resident of the State. It is difficult to serve summons and other notices on property owners who do not live in the same locality, delaying action to address blight. The General Assembly is requested to amend this Code section to require that the property owner's leasing agent or representative operate in the same locality as the property or in an adjacent locality. The legislation could be limited to apply only in those localities, such as Roanoke, which have a significant percentage of houses that are rented. In 2000, only 52% of the housing in the City was owner-occupied. Requests of the City's Police Department: . Display of Disabled Parking Placards. Section 46.2-1242, Code of Virginia, authorizes localities to establish fines for those who illegally park in a duly designated parking space reserved for persons with disabilities. This section provides that vehicles with removable windshield placards issued to disabled drivers may park in such designate spaces. The Police Department has had a problem with drivers who have such placards but either do not display them or display them so that they are not completely visible when parking in such spaces (some apparently try to conceal the expiration date). Section 46.2-1242 should be amended to authorize localities to establish fines for such offences, which fines would be less than those for illegally parking in a disabled parking space. . Sale of Spray Paint. Legislation should be enacted that would prohibit the sale of spray paint to minors, unless accompanied by an adult. . . Taxing Illegal Drugs. Legislation should be enacted that would impose a State excise tax on the possession of illegal drugs, with a portion of the tax to be returned to local law enforcement agencies. . Taxing Prostitution. Legislation should be enacted that would permit localities to assess an excise tax on prostitution. . Definition of Prostitution. The definition of "prostitution" in ~ 18.2-346, Code of Virginia, should be amended. To convict someone of prostitution, three elements of the crime must be established: an agreement to perform a sex act, an agreement to exchange money or its equivalent for such act, and then the performance of a "substantial act" in furtherance of the crime. According to the Police Department, the "substantial" requirement makes it difficult to convict those guilty of prostitution. It is suggested that either this word be deleted, or replaced with the word "intentional." 4 . Service of Emergency Custody Orders. Section 37.2-808, Code of Virginia, requires that whenever a magistrate issues an emergency custody order, that a locality's "primary law-enforcement agency" serve the order, execute it, and provide transportation for the person being taken into custody. The Police Department indicates that this places an undue burden on the Department as it routinely takes from two to four hours to execute an order and transport the person being taken into custody. The Department proposes that the statue be amended to give the magistrate the discretion to require either the Police Department or the Sheriff s Department to do this, as was done in the past, when such orders issued at the request of a citizen were taken care of by the Sheriffs Department, while police-initiated orders were taken care of by the Police Department. . "Stupid Driver" Law. At least e~even states have enacted so-called "stupid driver" laws, pursuant to which motoris!s can be held financially liable if they intentionally ignore warnings and drive into flooded roadways, thereby causing their vehicle to become inoperable, and requiring a water rescue. Such a law would help prevent such ill-advised behavior, which often exposes rescue personnel to unnecessary risk and danger. It should also include similar offenders who endanger others by walking into or boating in flooded areas. Support for School Board Legislative Priorities. The City of Roanoke supports the School Board Legislative Program in its entirety and incorporates it into the City's Legislative Program. 5 General Policy Considerations The Federal and State governments should recognize that local governments are the best vehicles for the delivery of many services to the public because local governments are closest to the people and the most responsive. Roanoke remains concerned with the cumulative effect of Federal and State legislative and regulatory mandates that have stressed the serious financial problems of local governments. It is essential that the State fully fund all State mandates, including public employee salaries. Roanoke is vitally concerned over the continued erosion oflocal revenue sources. The General Assembly is urged to leave the taxing authority and revenue sources of local governments alone. Additionally, the State should pay a greater share of the costs of education and other essential services. City Council calls upon the Governor and the General Assembly to develop an economic development strategy for the Commonwealth and its local governments. The strategy should include special programs for those areas west of the Blue Ridge Mountains and central cities across the Commonwealth. Tourism and convention activities that enhance the economic well being of the State and its political subdivisions should be recognized as legitimate components of economic development. Adequate funding, especially that for mass transit, is critical to keep Virginia's transportation system viable. In addressing transportation needs, the General Assembly should consider: adjusting fund sources such as the motor fuels tax, to keep pace with inflation; imposing moderate increases in state transportation-related taxes and fees; authorizing more options for long-term financing for major projects; authorizing the creation of regional transportation districts; seeking equity among various road users by ensuring that trucks pay their proportionate share of road costs and promoting mass transit solutions on a regional and statewide basis. 6 ROANOKE CITY PUBLIC SCHOOLS LEGISLATIVE PROGRAM 7 MINUTES OF ROANOKE CITY COUNCil AUDIT COMMITTEE 1. CAll TO ORDER: June 4, 2007 The meeting of the Audit Committee of Roanoke City Council was called to order in the City Council Conference Room at 11 : 10 a.m. with Chairman, Sherman P. Lea, presiding. · The roll was called by Mrs. England Audit Committee Members Present: Audit Committee Members Absent: Others Present: Sherman P. Lea, Chair David B. Trinkle, Vice-Chair Mayor C. Nelson Harris Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Gwendolyn W. Mason Brian J. Wishneff None Drew Harmon, Municipal Auditor William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Darlene Burcham, City Manager Evelyn Powers, City Treasurer James Grigsby, Asst. City Manager for Operations Melinda Mayo, Public Information Officer Faye Gilchrist, Assistant to the City Manager ) R. Timothy Conner, KPMG LLP Robert H. Churchman, KPMG LLP Peter J. Ragone, II, KPMG, LLP Dawn Hope, Assistant Municipal Auditor Cheryl Ramsey, Senior Auditor Brian Quam, Senior Auditor Doris England, Administrative Assistant 2. APPROVAL OF MINUTES FROM MARCH 5, 2007, MEETING .' , . ~ I" ~ 'J' ~:.. ~ :" I.. ... " \ f": 1 . Chairman Lea asked if there were any corrections or amendments to the minutes of the March 5, 2007, Audit Committee meeting. There were none. Ms. Mason moved and Mr. Fitzpatrick seconded that the minutes be approved as distributed. A vote was taken and the motion carried. The minutes will be placed on the Consent Agenda for the next City Council meeting. Audit Committee Minutes - June 4, 2007 Page 2 3. NEW BUSINESS A. KPMG External Auditors - General Audit Plan for Fiscal Year Ending June 30, 2007 Chairman Lea ordered that item A be received and filed. There were no objections to the order. Chairman Lea recognized Mr. Conner, Partner with KPMG LLP, for comments. Mr. Conner introduced his colleagues, Mr. Churchman and Mr. Ragone, and then reviewed the agenda for the audit plan presentation. Mr. Conner reviewed the names and qualifications of KPMG staff assigned to perform the audits of the City of Roanoke, School Board of the City of Roanoke, Greater Roanoke Transit Company, and the City of Roanoke Pension Plan. Mr. Conner noted that the Auditor of Public Accounts (APA) recently mandated additional audit procedures to be performed related to internal controls in the Sheriff's Office. He noted that KPMG is evaluating the new requirements to determine the nature and extent of additional audit work that will be required. Mr. Conner reviewed the timetable for completing the various phases of the audit. Mr. Churchman presented an overview of the audit process: Planning, Control Evaluation, Substantive Testing, and Completion. Mr. Churchman reviewed the basic fieldwork procedures, asked for questions, and then recognized Mr. Ragone for his part of the presentation. Mr. Ragone began by discussing the key audit areas for the GRTC, which are: capital acquisitions, revenues, expenditures, and grant funds. Mr. Ragone then reviewed the audit plan for the City of Roanoke Pension Plan, which includes testing contributions, benefit payments, and investments. Mr. Ragone also covered the single audit requirements under Circular A-1 33 for federally funded grant programs. Due to findings in 2006, the guidelines classify the City as a high risk auditee. This designation requires KPMG to audit programs that, in total, account for at least 50% of the City's federal grant expenditures in the year under audit. Seven programs have been selected for audit this year under A-1 33 guidelines. They are: Special Education, Title I, Title II-A, TANF, Foster Care, Social Services Block Grant, and the Federal Transit Cluster. Mr. Conner then briefed the committee on other items in the audit plan: · Consideration of d.~~~D~q9@'.!8A~tt,Qltnformation technology, including the 7/01/06 financial system conversion · Impact of Statement on Auditing Standards (SAS) 112, "Communicating Internal Control Related Matters Identified in an Audit." · APA Requirements - New Agreed-upon Procedures Report on Sheriff's Internal Controls Audit Committee Minutes - June 4, 2007 Page 3 · Disclosures regarding the impending adoption of GASB Statement No. 45 - Other Post-Employment Benefits, for fiscal year ending June 30, 2008. Mr. Conner then asked for questions or areas of concern that the committee members might have. The Committee had no questions or comments. Chairman Lea recognized Mr. Harmon for comments. Mr. Harmon stated it is required by state law that the Audit Committee be briefed on the audit plan and be given the opportunity to express any concerns at this point in time before the actual audit. Mr. Harmon commented on the benefits of having a consolidated audit contract for the City, the Schools, and GRTC. Mr. Harmon highlighted a number of unique issues in this year's audit: · This will be the first year-end close on the new financial system. · SAS 112 requires the auditor to report internal control issues that would not have been reported in the past. · The APA is requiring the auditor to perform "Agreed Upon Procedures" on processes in the Sheriff's Office and report on the adequacy of internal controls to achieve compliance with the Sheriff's Accounting Manual. . · KPMG will no longer audit the Southwest Virginia Transit Management Company Retirement Plan and Trust due to the expense of the audit and there being no legal requirement for the audit. · GRTC management has requested an annual audit of the retirement plan and trust be performed by the Municipal Auditing department to help ensure proper accounting and safeguards for these funds. B. Municipal Auditing 2008 Annual Plan Chairman Lea ordered that item B be received and filed. There were no objections to the order. Chairman Lea recognized Mr. Harmon for comments. Mr. Harmon presented the Municipal Auditing 2008 Annual Plan beginning with a discussion of the considerations that were the basis for the plan. Considerations included audit coverage, departmental objectives, fraud hotline requirements, and the increasing importance of information technology to the city organization. Mr. Harmon discussed financial and performance audits planned for 2007/ 08. In relation to the planned audit of collections processes in the City Treasurer's Office, Mr. Wishneff asked about acceptance of credit cards for paying taxes. Mr. Harmon asked the City Treasurer, Evelyn Powers, to respond to the question. Ms. Powers stated that credit card company fees are too expensive for the City to absorb. She stated the Treasurer's office has negotiated an agreement with Wachovia Bank that will allow the City to Audit Committee Minutes - June 4, 2007 Page 4 accept credit cards for payment of real estate and personal property taxes. Ms. Powers noted that the charge for each of the credit/debit transactions will be 50 cents, which the City can absorb. Ms. Powers also informed committee members that her office is working on accreditation and hopes to be fully accredited by this time next year. Mr. Wishneff asked if automatic drafts were also in the works. Ms. Powers stated they were working on achieving that capability but cannot with the current system. However, there is a manual process in place by which citizens are able to pre-pay their taxes in installments, such as on a monthly basis. Mr. Harmon then discussed audit support and advisory services included in the annual plan. These projects included developing training guides and presentations about internal control systems. The plan also includes time to serve on the Information Technology Committee, the ITC Project Review Team, the Department of Technology Security Team, and the HR/Payroll System Acquisition and Implementation Committees. Mr. Harmon stated the implementation of the fraud, waste, and abuse hotline was targeted for September 1, 2007. He also plans to facilitate the development of a conflict of interest program that would help deter potential conflicts of interest in procurement decisions. Another initiative will be the development of a continuous auditing program that uses software to identify anomalies such as pay checks that are out of range. Once identified, these anomalies would be examined more closely. Mr. Harmon stated the information systems auditor would perform an audit , on the telephone/PBX system as well as dedicating substantial time in an advisory capacity. She will also utilize approximately 400 hours in the City Schools Technology Department to satisfy fiscal 2007 commitments. Mr. Harmon concluded the 2008 proposed audit plan with a summary of the projects that would roll forward from the 2007 plan; these are scheduled to be presented at the October 2007 Audit Committee meeting. Chairman Lea asked if the committee members had any questions. Mr. Wishneff asked how the Roanoke Redevelopment and Housing Authority was audited. Mr. Harmon responded that KPMG does an annual audit of the entity and also performs single audits of federal funds that flow to the Authority. The company does not have internal auditors. Mr. Wishneff asked if it would be good for the Authority to have internal auditing. Mr. Harmon responded that it was worth discussing; however, the City has no authority over Roanoke Redevelopment and Housing. Mr. Wishneff asked if the Housing Authority has an Audit Committee, and Mr. Harmon responded that he was not aware of any such committee. Mr. Fitzpatrick stated they did not have an Audit Committee while he was on the Board of the Housing Audit Committee Minutes - June 4, 2007 Page 5 Authority. Mr. Wishneff stated that since the Housing Authority gets so much of the City's money, perhaps it would be good if Mr. Harmon had a role there. Mr. Harmon stated he would be happy to talk with the Housing Authority about the role of internal auditing. Ms. Burcham stated that she and the Mayor meet on a monthly basis with the chair and the interim director of the Authority, and she would be glad to bring up the issue. Because of the transfer of funds through the CDBG arrangement, City staff does some auditing of those discrete programs, and HUD also gives the City some monitoring capability as well. City staff also looks at other programs receiving CDBG funding. Ms. Burcham stated there is some form of auditing that is occurring from that standpoint. More recently, in the last four or five months of Ellis Henry's tenure and continuing since then, the Housing Authority has been supplying to Ms. Burcham on a monthly basis a copy of their financials as well as their monthly reports and agendas that they provide to the Housing Authority Commissioners. Ms. Burcham has been sharing those reports with Jesse Hall and Sherman Stovall. In recent months, the City has had far more information than previously. Ms. Burcham stated she thought this information could be shared with Mr. Harmon for him to look at from a general standpoint. She stated the information flow is better, and they are getting some opportunity to look at the discrete contracts for different items. Each of those contracts comes to the City Council for approval on an annual basis when the CDBG funding is appropriated. Mr. Wishneff asked if an energy audit had been done of the City's buildings. Ms. Burcham stated that an energy audit has not been performed but has been considered. Due to the accounting treatment required for these types of energy performance contracts and the City's need to maintain maximum leeway in planning general capital expenditures, a contract was not pursued. The Director of General Services has undertaken small scale projects to improve energy conservation in city facilities. 4. UNFINISHED BUSINESS: There was no unfinished business. 5. INTERNAL AUDIT REPORTS: A. Employee Health Services B. Fire Administration Chairman Lea ordered that items A and B be received and filed. There were no objections to the order. Chairman Lea recognized Mr. Harmon for comments. Mr. Harmon acknowledged the high level of cooperation and effort put forth by the employees and management in Employee Health Services. Mr. Harmon noted the progress made by the clinic toward Audit Committee Minutes - June 4, 2007 Page 6 addressing issues raised during the audit, including: documenting policies and procedures, hiring a clinic administrator, developing requirements for a patient management system, revisions to the special conditions agreement with public safety employees, and improved processes for enforcing compliance with special conditions. The committee had no questions or comments. 6. OTHER BUSINESS: A. Briefing on Other Internal Audit Work · Police Department · Sheriff Department · ACL Data Analysis Chairman Lea recognized Mr. Harmon for comments on other internal audit work. Mr. Harmon stated the police and sheriff audits were not on the annual audit plan and were undertaken after receiving requests from management in those areas. The Chief of Police requested a turnover audit when the property room clerk resigned to take another position. Mr. Harmon stated that everything was determined to be in good order. The Sheriff requested assistance researching a reconciling item involving a deposit into the Inmate Trust Fund. Mr. Harmon stated that Municipal Auditing would be sending a report to Sheriff Johnson this week. Mr. Harmon described the ACL auditing software and then briefed the committee on results of the department's review of vendor payments made to employees. Payments reviewed were evaluated to be appropriate and adequately supported. ACL was also used to identify duplicate vendors in the newly implemented Advantage financial system. Mr. Harmon stated that of the approximately 12,000 vendors in the system, about 200 duplicates were identified. These were provided to the Department of Finance for review and action. Chairman Lea recognized the City Treasurer and thanked her for being at the meeting. Ms. Powers briefed committee members on pending changes related to dog licenses. Effective July 1, 2007, veterinarians will be required under state law to send copies of their rabies certificates to the treasurer of their respective locality. Within the following 30 days, the treasurer will have to determine if those dog owners are residents or reside in another locality. The treasurer will have to forward the information to the treasurer of the locality in which the owner resides. The treasurers of the City of Roanoke, City of Salem, Roanoke County, and Botetourt County have met to discuss these changes and will be meeting on June 19 at Breckinridge Middle School with veterinarians to discuss how information will be communicated. Ms. Powers stated that a brochure, the cost of which was shared by the four Audit Committee Minutes - June 4, 2007 Page 7 localities, will be distributed at that time. Starting January 1, 2008, it will be the responsibility of each treasurer to send notices to citizens who have not purchased a dog license. 7. ADJOURNMENT: There being no further business, the meeting was adjourned at 12:21 p.m. ~ lfilo- Sherman P. Lea, Chair CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www..ro.;ll1okegov.com _' ! I .'_' November 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of Council: Subject: Request to Schedule a Public Hearing Sharebike, LLC, has requested a lease for 472 square feet of space located in tbe City Market Building at 32 Market Square, Roanoke, Virginia 24011. The shop will operate as a bicycle rental business and will also offer bicycle safety classes. The lease term requested is for a one-year period. A public hearing is required to consider this lease term. Recommended Action: Authorize the scheduling and advertising of this matter for a publi,c hearing on November 19, 2007. Respectfully submitted, c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist CM07-00173 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk ) November 6, 2007 Angie S. Williamson, Secretary ,Fair Housing Board Roanoke, Virginia Dear Ms. Williamson: This is to advise you that Elizabeth Stone has qualified as a member of the Fair Housing Board, for a term ending March 31, 2010. Sincerely, ~:'c~~ City Clerk SMM:ew pc: Sheila N. Hartman, Deputy City Clerk Andrea R. Johnson, Administrative Secretary, City Clerk's Office \ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Elizabeth Stone, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a term ending March 31, 2010, according to the best of my ability (So help me God). t~~~ s~ ff\ ~ Subscribed and sworn to before me this _ day of ~ 2007. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY ~&# , CLERK I K:\oath and leaving service\Fair Housing Board\Elizabeth Stone 3 31 10 oath,doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 5, 2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: I would like to sponsor a request from Peter Lamp'man of Virginia Amateur Sports, Inc., to present the economic impact the Coventry Commonwealth Games had on the Roanoke Valley this year. DLB:jb c: City Attorney Director of Finance City Clerk A ~~~ VIRGINIA AMATEUR SPORTS, INC. Sl'ONSORS TITLE Southern Health/Coventry PRESENTING ABC 13, WSET Kroger Shenandoah Life Insurance PREMIER Pepsi Venture Marketing GOLD MEDAL Appalachian Power Company Autolrader,com Blue Ridge Copier Clear Channel Cox Cable Hampton Roads Cox Cable Roanoke Holiday Inn - Tanglewood Lanford Brothers Play By Play Roanoke Valley CVB Subway SILVER MEDAL First Team Auto Mall Grand Home Furnishings Lee Hanman SlOp In US Anny USTA Valleydale BRONZE MEDAL Arby's Delta Dental Dominion Lodging Famous Anthony's ayes, Seay, Mattern & Mallern Member One Mountain Springs Water Poe & Cronk Roanoke Fruil & Produce Robenson Markelin~ oods Rogers Attorneys At Law Virginia Amateur Sports, Inc. 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org October 24,2007 Ms. Darlene Burcham City Manager City of Roanoke 215 Church Ave Room 364 Roanoke, VA 24011 Dear Darlene, I would like to give a brief presentation at the 2:00 pm city council meeting on Monday, November 5, 2007 on the economic impact the Coventry Commonwealth Games had on the Roanoke Valley this year. I would also like to give our appreciation plaque to the council at this time. It is my understanding that I need to secure sponsorship of two council members to present or sponsorship from the city manager. I was hoping that you would sponsor my presentation. Please accept my thank you in advance for considering my request. I am looking forward to hearing from you Thank you! Sincerely, ~r~~~~ COVENTRY~ COMMONWEALTH GAMES Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee VIRGINIA ' ,AMATEUR ,SPORTS , C OV E N T RY@ COMMONWEALTH . GAMES. oj '/Jilzginia AND THE ROANOKE VALLEY A ~lt1 VIRGINIA AMATEUR SPORTS, INC. Virginia Amateur Sports, Inc. 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org SPONSORS TITLE Southern Health/Coventry November 5,2007 PRESENTING ABC 13, WSET Kroger Shenandoah Life Insurance PREMIER Pepsi Venture Marketing The Honorable Mayor Nelson Harris Members of City Council City of Roanoke Roanoke, Virginia 24011 GOLD MEDAL Appalachian Power Company Autotrader,com Blue Ridge Copier Clear Channel Cox Cable Hampton Roads Cox Cable Roanoke Holiday Inn - Tanglewood Lanford Brothers Play By Play Roanoke Valley CVB Subway Dear Mayor Harris and City Council Members, Thank you once again for giving me the opportunity to publicly say thank you for your ongoing support and commitment to Virginia Amateur Sports and the Virginia Commonwealth Games, now officially known as the Coventry Commonwealth Games of Virginia. Due to your efforts and the other Valley governments, our 18th Anniversary was a success. SILVER MEDAL First Team Auto Mall Grand Home Furnishings Lee Hartman Stop In US Army USTA Valleydale Enclosed is a small report on the economic impact the Games had on the Roanoke Valley. The report also provides information on the demographics of where the athletes traveled from to participate. Over the past 18 years, approximately 152,000 athletes have competed in this event, known throughout Virginia as Virginia's Olympics. BRONZE MEDAL Arby's Delta Dental Dominion Lodging Famous Anthony's Hayes, Seay, Mattern & Mattern Member One Mountain Springs Water Poe & Cronk Roanoke Fruit & Produce Roberlson Marketing Woods Rogers Attorneys At Law Again, please accept my thank you for enhancing oUf ability to carryon our Tradition of Excellence~ the Coventrv Commonwealth Games of Vin!:inia. Sincerely, Virginia Amateur Sports ~ 1(l ~)1.1t.o-" Peter Lampman President 1 I ! i i I 1 i I 1 1 ,\ 1 j I i I I I j COVENTRY@ COMMONWEALTH GAMES Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee On November 17, 1989, the Governor's commission on Sports and Physical Fitness passed on an endorsement to the Governor for Virginia Amateur Sports (VAS) to serve as the state organization to hold the State Games of Virginia. In 1992, the Games were officially recognized as the Virginia Commonwealth Games. ....,..,~IAS ~..~ VIRGINIA AMATEUR SPORTS, INC, VIRGINIA AMATEUR SPORTS The State Corporate Commission incorporated Virginia Amateur Sports, Inc. on February 9, 1989, The corporation should be governed by a self perpetuating Board of Directors, composed of not less than 9 directors nor more than 36 directors. The Board of Directors is the governing body of Virginia Amateur Sports through the President of V AS who serves as the Chief Operating Officer of the corporation and subject to the control of the Board of Directors. The President is responsible for implementing the by-laws, carrying out the mission statement and developing and coordinating the Coventry Commonwealth Games, as well as other events planned by VAS. In addition, the Presi- dent oversees the staff as well as the marketing, fund-raising, and the operation and administration of the Games. The President also serves as the organization's representative to the National Congress of State Games (NCSG), the governing body for state Games programs in the United States. The NCSG is a community-based multi-sport member of the United States Olympic Committee and subscribes to the philosophies of Olympic family members. As a member of the NCSG, eighty percent of the sports offered in the Games must be either Olympic or Pan American sports and must adhere to state or national governing bodies' criteria. Each of the 55 sports offered in the 2007 Coventry Commonwealth Games met these requirements. As stated in the Mission Statement, VAS subscribes to promoting an awareness of physical fitness and healthy lifestyles, promoting relevant sports-related educational programs, and lastly, conducting the Coventry Commonwealth Games of Virginia. COVENTRY COMMONWEALTH GAMES OF VIRGINIA (~ The Coventry Commonwealth Games of VirginIa is an annual Olympic-style competition designed and held for the residents of Virginia. The Games are open to Virginians of all ages and skill levels. From archery to wrestling, this multi-sport event furnishes the com petition venues for 44 different Olympic and Pan American sports, COY E N TRY' COMMONWEALTH GAMES (l M'lqinia With its motto of a "Tradition of Excellence," the Coventry Commonwealth Games of Virginia represent the true spirit of amateur athletics. For some, this celebration of sport is a stepping-stone for following the dream of representing the United States in the Olympic games. For others, the Games are a place to compete in a favorite pastime. Regardless of the age or skill of the athlete, the Coventry Commonwealth Games of Virginia provides the pure pleasure of competing for the love of sport. The Coventry Commonwealth Games of Virginia are more than sports events; they go much deeper. The Games teach values such as teamwork and good sportsmanship, which are important components of everyday life. The Games encourage athletes to develop and improve their physical talent and competitive abilities. Lastly, the ideals of the Games promote physical fitness and encourage Virginians to adopt a healthy lifestyle, which includes exerCise. More than 4,400 athletes competed in 29 sports in the first Games. More recently, in 2007, the Games hosted nearly 9,000 athletes competing in 55 sports, used over 80 sporting venues, and worked with more than 1,200 volunteers. In our 18-year history, nearly 152,000 athletes have competed in this Olympic-style ahnosphere, The success of these Games has been immeasurable. , The Coventry Commonwealth Games of Virginia is the official state games of Virginia, sanctioned by the National Congress of State Games, and recognized by the United States Olympic Committee (USOC), the National Collegiate Athletic Association (NCAA), and the Virginia High School League (VHSL), VIRGINIA AMATEUR SPORTS, INC. Virginia Amateur Sports, Inc. 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org SPONSORS TITLE Southern Health/Coventry VIRGINIA AMATEUR SPORTS 2006-07 ECONOMIC IMP ACT PRESENTING ABC 13, WSET Kroger Shenandoah Life Insurance Tourism in Virginia Tourism is a $13 billion per year industry in Virginia Tourism is a $1 million per day industry in the Roanoke Valley Each dollar spent on tourism marketing returns $4-$6 in tax revenues PREMIER Pepsi Venture Marketing GOLD MEDAL Appalachian Power Company Autotrader.com Blue Ridge Copier Clear Channel Cox Cable Hampton Roads Cox Cable Roanoke Holiday Inn. Tanglewood Lanford Brothers Play By Play Roanoke Valley CVB Subway Coventry Commonwealth Games of Virginia 1. Number of athletes that stayed overnight 2. Number of spectators that stayed overnight (1:2 ratio) 3. Average length of stay 4. Estimated average daily expenditures 5. Estimated overnight expenditures (1 + 2 x 3 x 4) 6. Number of day athletes 7. Number of day spectators (1 :2 ratio) 8. Number of day volunteers 9. Estimated average daily expenditures 10. Estimated daily expenditures (6+7 +8 x 9) 11. Estimated total visitor expenditures (10 + 5) SILVER MEDAL First Team Auto Mall Grand Home Furnishings Lee Hartman Stop In USAnny USTA Valleydale BRONZE MEDAL Arby's Delta Dental Dominion Lodging FaJJ)ous Anthony's Hayes, Seay, Mattern & Mallem Member One Mountain Springs Water Poe & Cronk Roanoke Fruit & Produce Robertson Marketing Woods Rogers Allorneys At Law TOTAL ECONOMIC IMPACT COVENTRY@ ~@MMONWIEA!LirlHJ GAMES 3,086 6,172 2.31 days $150 $3,207,897 2,918 5,836 1,300 $30 $301,620 $3,509,517 $3,509,517 Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee t"- o o N ro ....... q ....... bf) ~ > 8 4--< ....... o ~ ;:J (/).D Q) ...... 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O~ ':$? +J 0 CJ)0 Q)O SO ('f) ':$? +JO CJ)O roo W~ ~ ':$? ..cO to om ZN ~ "t- o tJ) Q) E m C> J: ..... .- - L- m ..... Q) .~ ~ c c m .- L- o C Q) E 'o,-g E .= Q) o>C) U '"C ~ Q) L- ..... ..... m ; E > ~ o tJ) U w c: o ;:!( Q)O -N ro~ ~<D ~ II .- ..... :::J .c "- o o C\I Q);:!2. - 0 roco E~ Q)(") LLL!) 0,' , , (f) c:: Q) 0 E; m :J C).Q -- ..cl: ~ (f) m -- Q)c ~ Q) c:: 0) 0<( E-o E~ o res (j E ~; ....., en c:W Q) res > -- o -~ (j0) s.. I'- -- 0> o '+- N 0 "- OJ > O~ 06f'- l!) ~ ~ ~;:f2. I 0 l!)~ N-r- "- OJ > ~~O <X)N~o6 -r- I I 1Q)l{)l{) O-r-N~ BIIDf001 ~ <X);:f2. -r-O IN o f'- ~ N .......0 I 0.......... Q)f'- -r- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva,gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. 'lYREE Assistant Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk November 6, 2007 Jesse A. Hall Director of Finance Roanoke, Virginia / Dear M r. Hall: I am attaching copy of Budget Ordinance No. 37942-110507 appropriating funds from the Virginia Department of Transportation for the Virginian Railway Passenger Station Project, and amending and reordaining certain sections of the 2007-2008 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 5,2007, and is in full force and effect upon its passage. Sincerely, ~rn. mfJM) Stephanie M. Moon, CM~ City Clerk SMM:ew Attachment , pc: Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Office of Management and Budget Mark D. Jamison, P.E., Transportation Division Manager ~ '--J IN THE COUNCIL OF-THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2007. No. 37942-110507t AN ORDINANCE to appropriate funding from the Virginia Department of '- Transportation for the Virginian Railway Passenger Station Project, amending and reordaining certain sections of the 2007-2008 Capital Projects Fund Appropriations and dispensing with the second reading by title' of this ordinance. BE IT ORDAINED by the Council of the' City of Roanoke that the following sections of the 2007-2008 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds Revenues VDOT - Transportation Enhancement Grant 08-530-9652-9007 ~ 267,000 08-530-9652-9652 267,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. r ATTEST: ~h7. h?hv City Clerk. ,~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Virginian Railway Passenger Station Background: The Roanoke Chapter National Railway Historical Society has been awarded $267,000 in Transportation Enhancement Grant funds for the renovation of the Virginian Railway Passenger Station. The City recently assumed sponsorship of this project and the project administration agreement process has been initiated between the State, the City, and the Historical Society. The grant will fund the first phase of the renovation project which will replace the roof and stabilize the remaining structure. " Considerations: Enhancement Grant projects require the project applicant to expend funds before requesting reimbursement from the Virginia Department of Transportation (VDOT.) Specifically, the Historical Society will forward invoices for all goods purchased and services rendered to the City. Upon receipt of an invoice from the Historical Society, the City shall make appropriate payment to the Historical Society and apply for reimbursement from VDOT for eligible project costs. Upon completion of the project, no City funds are expected to be required. Honorable Mayor and Members of City Council November 5, 2007 Page 2 Recommended Action: Establish a revenue estimate in the amount of $267,000 to be received from the State and appropriate funding in the same amount into a project account entitled "Virginian Railway Passenger Station~' to be established by the Director of Finance in the Capital Projects Fund. Respectfully submitted, Darlene L. Burcham City Manager DLB/MDJ/gpe c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget Mark D. Jamison, P.E., Transportation Division Manager CM07-00172 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva,gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk CECELIA R. TIREE Assistant Depu~y City Clerk November 6, 2007 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37943-110507 authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with SFCS, Inc., for additional professional services for Phase I of the Library Facilities Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 5, 2007. Sincerely, A~m. i"r]bhU Stephanie M. Moon, CMe City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sheila S. Umberger, Director, Libraries Sherman M. Stovall, Director, Office of Management and Budget Sharon T. Gentry, Purchasing Manager Philip C. Schirmer, P.E., L.S., City Engineer Charles M. Anderson, Architect II p-:r: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November. 2007. No. 37943-110507. A RESOLUTION authorizing the City M~nager's issuance and execution of additional Amendments to the City's contract with SFCS, Inc., for additional professional services for Phase I of the Library Facilities Project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf o~ the City, to issue and execute such additional Amendments as maybe necessary to the City's contract with SFCS, Inc., for addjtional professional services for Phase I of the Library Facilities Project, all as m?re fully set forth in the City Manager's letter to this Council dated November 5, 2007. 2. The form of such Amendments shallbe approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the contract and provided the total amount of such Amendments will not exceed an additional $202,000, all as set forth in the above letter. ATTEST: ~rn.h-;~. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com ;.- ....';.,.- .... ,. November 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Implementation of Comprehensive Library Plan, Phase I . Amendment to A-E Consultant's Contract Background: In October 2005, Roanoke Public Libraries issued a comprehensive library study that City Council later directed be implemented under the Phase I, Library Facilities Project. Three tasks/projects were thus identified: (l) identify a site(s) and develop conceptual plans for a new "super" branch library facility; (2) select one of the five existing branch libraries for renovation and expansion; and (3) identify a location for either a "storefront" service facility or a stand alone "kiosk"-type unit. The firm of SFCS, Inc. was selected to provide architectural and engineering services needed for the Phase I project. PSA-Dewberry teamed with SFCS to provide critical library planning and interior design services. A fee of $395,000.00 was negotiated with SFCS to provide all planning and design services required under the original scope of services. The consultant, working in concert with the Library's project steering committee, developed a strategy that was outlined before Council in its meeting of April 16, 2007. The strategy reviewed with and approved by Council recommends the following tasks/projects: (l) renovate and expand the existing Gainsboro Branch Library and the existing Jackson Park Branch Library; (2) identify a site and develop conceptual plans for the proposed "super" (full services) branch facility, and purchase the land; (3) identify a location for a new a "storefront" type facility, renovate the building, and relocate an existing branch into the new facility; and (4) develop a free-standing multi-component electronic "kiosk" and construct such an "e-Branch" facility in a retail shopping outlet (Valley View Mall), and provide a second similar operation in the Garden City community. Honorable Mayor and Members of City Council November 5, 2007 Page 2 Subsequent to Council's action on April 16, 2007, the City and SFCS developed and agreed to modifications to the scope of services and the fees for the additional services needed as a result of the specific projects approved under Phase I. Amendment NO.1 to SFCS' Contract, dated August 31, 2007, incorporating those modifications was thus administratively approved and executed. The fee approved for the additional services was $98,630.00 The above amounts for the Contract and Amendment No. 1 did not include the following: (1) administrative and inspection services needed during the construction phase of the two renovation projects; (2) the design, preparation of bid documents and administration of the installation of the library furniture, fixtures and equipment (FF&E) required for these two branches; or (3) the provision of services required for the design, bidding and construction of the storefront facility, to include services related to provision of FF&E. The total increase in fees needed for the additional services described herein is expected to total an additional $202,000.00. Since the total of Amendment No. 1 and the amount requested herein exceeds the greater of 25% of the original contract amount or $50,000, City Council approval is needed to authorize contract amendments to provide for such services, in accordance with the City Charter. Funding for the additional services of SFCS, Inc. is available in Capital Projects Fund account #08-650-9746, titled "Library Facilities Project." Recommended Action: Authorize the City Manager to execute additional amendments, approved as to form by the City Attorney, to the City's contract with SFCS, Inc., in an amount up to $202,000 for additional professional services needed in order to complete this portion of the Phase I, Library Facilities project. Respectfully submitted, Darlene L. Bur City Manager c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk R. Brian Townsend, Assistant City Manager for Community Development Sheila S. Umberger, Director of Libraries Sherman M. Stovall, Director of Management and Budget Sharon T. Gentry, Purchasing Manager Philip C. Schirmer, P.E., L.S., City Engineer Charles M. And~rson, Architect II CM07-00170 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELlA R. lYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk \ November 6, 2007 \ Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 37944-110507 authorizing the appropriate City officials to enter into the 2007-2008 Community Development Block Grant Subgrant Agreement with Blue Ridge Housing Development Corporation, upon certain terms and conditions. j The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, November 5, 2007. Sincerely, ~m. hJo~ . Stephanie M. Moon, CMC City Clerk / I SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader 1~~1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of Nov~mber, 2007. No. 37944~110507. A RESOLUTION authorizing the appropriate City officials to enter into the 2007-2008 Community Development Block Grant (CDBG) Subgrant Agreement with Blue Ridge Housing Development Corporation, upon certain terms and conditions. BE IT RESOLVED by the Council of the CitY-of Roanoke that the City, Manager and City Clerk are hereby- authorized to execute and attest, respectively, on behalf of the City, the 2007-2008 CDBG Subgrant Agreement with Blue Ridge Housing Development Corporation, approved as to form by the City Attorney, within the limits of funds and for the purposes as are more particularly set forth in the City Manager's letter dated November 5,2007. ATTEST: ( ~ "0.lYJdll-V . City Clerk. R-Subgrant-BRHDC-Market Rate Officer at Home 11-5-07 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue; S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com November 5, 2007 t1onorable c.' Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: 2007-2008 COBG "Market-Rate Officer At Home" Agreement with Blue Ridge Housing Development Corp. (BRHDC) Background: Since 1996, BRHDC has conducted numerous housing programs for the City using Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds. Among these efforts, BRHDC has provided leadership in offering opportunities for City police officers to become homeowners through rehabilitating housing in core City neighborhoods. Two homes are currently occupied by City police officers, with two more in development. On May 14, 2007, by Resolution No. 37777-051407, Council approved the City's 2'007-2008 Consolidated Plan Annual Update. Among the activities approved, $250,000 in CDBG funds was provided for BRHDC to rehabilitate at least two more homes to be made available for purchase by City police officers. Unlike the previous homes developed for this program, these additional units can be offered to officers who exceed the usual CDBG low- and moderate-income limits. This is made possible under latitude provided in the CDBG rules when the purpose is to eliminate blight through the rehabilitation of deteriorated, substandard residential structures. Considerations: A subgrant agreement, similar in form and content to the attachment to this Council Letter, outlines the activities to be undertaken by BRHOC. In order to / Honorable Mayor and Members of City Council November 5, 2007 Page 2 undertake the project, City Council's authorization is needed for the City Manager to execute the subgrant agreement with BRHDC. Recommended Action: Authorize the City Manager to execute the 2007-2008 CDBG Subgrant Agreement with BRHDC, similar in form and content to the draft attached to this report, and approved as to form by the City Attorney. Respectfully submitted, Attachments: 1 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader CM07-00171 AGREEMENT This Agreement is made and entered into this first day of November, 2007, by and between the following parties: The Grantee: City of Roanoke, Virginia 215 Church Avenue, S.W. Roanoke, Virginia 24011 The Sub grantee: Blue Ridge Housing Development Corporation, Inc. 510 11th Street, N.W. Roanoke, Virginia 24017 WI TNE SSE T H: WHEREAS, by Resolution No. 37777-051407, the Council of the City of Roanoke, Virginia, ("Council") approved the 2007-2008 Annual Update to the Consolidated Plan for submission to the U.S Department of Housing and Urban Development ("RUD"), including the Subgrantee's 2007-2008 activities to be assisted with Community Development Block Grant ("CDBG") and HOME Investment Partnerships Program ("HOME") funds; and WHEREAS, by Resolution No. 37803-061807 and by Ordinance No. 37804-061807, Council accepted and appropriated the 2007-2008 CDBG and HOME funds; and WHEREAS, by Resolution No. _-110507, Council approved the execution of a subgrant agreement ("Agreement") between the Grantee and the Subgrantee; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES: a. General-- The services to be performed by the Subgrantee under this Agreement shall be known as the "Market-Rate Officer at Horne (MR-OATH) Program" and have as their purpose the reduction or elimination of slums and blight through the rehabilitation of deteriorated, substandard housing and the sale of such rehabilitated housing to targeted homebuyers, as described below. This general scope of services shall be accomplished through CDBG funding provided by the Grantee and other funds secured by the Sub grantee. General responsibilities of the Subgrantee shall include: marketing and outreach; receiving and processing applications, including packaging loan applications for supplemental funding sources; overseeing rehabilitation work; holding deeds of trust, covenants and/or homeowner grant agreements (specific to this Agreement); monitoring completed projects; and such other services as may be appropriate to comply with applicable federal regulations. The Sub grantee shall provide all personnel required to perform the services under this Agreement, within the limits of funding provided. All of the services required hereunder will be performed by the Page 1 of 20 Subgrantee or under its supervision, and all personnel engaged in the work shall be fully qualified to perform such services. b. Slums and Blight Reduction Activities - The CDBG funds provided by the Grantee to the MR-OA TH program are intended to reduce slums and blight through the rehabilitation of existing deteriorated, substandard housing in designated slums and blighted areas of the City. As a consequence of this primary objective, the rehabilitated housing is able to increase opportunities for the targeted homebuyers, described below, to become City homeowners. All property assisted by this project must either be property in designated slums and blighted areas of the City with an existing deteriorated, substandard residential structure or be property previously acquired through CDBG assistance provided by the Grantee on which the residential structure was, due to advanced deterioration, demolished with the intent to replace the original structure. As a Class A Contractor, the Sub grantee may undertake the rehabilitation and associated activities by acting as the General Contractor or obtain such services through a procurement process, individually by unit or collectively for all units to be rehabilitated. All housing shall be rehabilitated in a manner consistent with the Neighborhood Plan and any design overlay which may apply to each development site under consideration, and with due opportunity for review and comment given to the recognized neighborhood organization(s) and such other stakeholders as may be appropriate. c. Reconstruction - Under the federal CDBG regulations, "reconstruction" is considered a form of rehabilitation when an existing structure that is no longer suitable for rehabilitation is demolished and replaced on the same parcel by a structure of equal or fewer units than the original. New construction of units on previously vacant parcels is prohibited with CDBG funds. d. Performance Expectations - The efforts of the Sub grantee pursuant to the activities set forth under this Agreement are expected to achieve the following. (1) HUD Outcome Measurement: The primary outcome addressed by this program with respect to the HUD Performance Measurement System is to: . Provide increased availability or access to decent, affordable housing. (2) Specific Quantifiable Objectives: It is expected that this project will achieve the following: · By October 31,2008, it is expected that the Subgrantee shall complete at least 2 single-family units. · By January 31, 2009, it is expected that the Sub grantee shall complete the sale of all single- family units to targeted homebuyers as described below. e. Targeted Homebuvers - The target group for this project is City of Roanoke Police Officers. Other potential homebuyers shall not be assisted with out the prior, written approval of the Grantee. In addition, because the primary goal of this project is the elimination or reduction of slums and blight in designated slums and blighted areas of the City, the sale of the deteriorated, substandard housing rehabilitated pursuant to this Agreement is not limited to low- and moderate-income homebuyers. However, all homebuyers must intend for the property to be used as their principal family residence and shall be party to a covenant enforcing this intent, with provision for hardship. The Subgrantee shall Page 2 of 20 prepare, and retain with records of the project, all documentation of its determination and verification of each household's size and income, including whether such income was within or exceeded the HUD low- and moderate-income limits, adjusted for size, in effect at the time of the determination. f. Allowable Expenditures - Except as indicated below, funds provided by the Grantee under this Agreement may be used by the Subgrantee for both hard and soft development costs, including, but not limited to: property surveys, appraisals, environmental reviews and acquisition; demolition and clearance; construction labor and materials, including required infrastructure improvements; interest expense; title, recording and legal fees; and taxes, extermination, inspection and other closing costs. CDBG funds shall not be used for new housing construction costs. Absent the Grantee's prior approval, the Subgrantee shall not use funds provided under this Agreement to acquire (1) any nonexpendable personal property, including equipment, (2) any real property at a price exceeding the value determined through appraisal, city assessment or other appropriate method or (3) acquire any property that is or would be occupied by legal tenants after the initial acquisition contact with the owner. Under no circumstances shall funds be expended for liens, fines or penalties associated with any property acquired or to be acquired. Because this project may serve homebuyers that are not of low or moderate income, the lease purchase option is not available nor may any CDBG (or HOME) funds provided by the Grantee under this or any other Agreement with the Subgrantee or to any other program or project of any other entity be used for downpayment assistance. g. Period of this Agreement - This Agreement shall be effective as of November 1,2007, and, unless amended, shall end January 31, 2009. h. Budget - CDBG funds provided by the Grantee under this Agreement shall be as shown below. At the sole discretion of the Grantee, any funds remaining unexpended as of the end date of this Agreement may be deobligated from the Agreement and made available for other CDBG projects, as appropriate. The commitment of funds by the Grantee to this Agreement shall not be construed as a commitment by the Grantee to provide further funding to this project. 35-G08-0820-5456 35-G08-0820-5457 $200,000 - Project Funds $50.000 - Delivery Funds $250,000 1. Sub grantee Investment - In consideration of the funding from other sources that the Sub grantee, in its application for funding to the Grantee, indicated would be made available to the project, it is understood that the minimum investment in the project by the Subgrantee from such other sources shall be $100,000.00. 2. REQUESTS FOR DISBURSEMENTS OF FUNDS: a. Disbursements under this Agreement shall not be requested until the funds are needed for payment of eligible costs. Such requests shall be received by the 15th of each month and not more frequently than monthly. The amount of each disbursement request must be limited to the amount needed. b. Requests for disbursement of funds shall be submitted to the Grantee's Project Manager, if any, or Department of Neighborhood Services and shall include copies of invoices or other appropriate documentation from contractors or other entities for work performed or costs incurred. In the case of Page 3 of 20 property acquisitions, requests shall include settlement statements and property appraisal or assessment documentation. The use of standard American Institute of Architects (AIA) forms is preferred for requesting disbursement of funds for construction costs. Upon approval of the request by the Project Manager and/or Department of Neighborhood Services, the Grantee shall disburse the funds to the Subgrantee. Approval of disbursement requests will be subject to timely receipt of monthly Subgrantee reports (see section 7 below). c. All requests for disbursements with respect to costs incurred during the period of this Agreement, as set forth in section 1.g., must be received by the Grantee within 30 calendar days of the ending date of this Agreement. The Grantee shall not be bound to honor requests for disbursements received after this 30- day period has elapsed. 3. PROGRAM INCOME AND REPAYMENTS: a. Proceeds from Housing Sales: Upon the sale of a property assisted with CDBG funds under this Agreement, the Sub grantee may use the proceeds to retire any debt or recover any unreimbursed expenses it has incurred that are attributable to its development of the property. Thereafter, the Subgrantee may receive a Developer Fee equal to 10% of the Development Cost of the property. Such Development Cost shall include all hard and soft costs incurred by the Sub grantee that are attributable to its development ofthe property, but excluding the Subgrantee's general operating costs, whether or not reimbursed by the Grantee, the Developer Fees themselves and any downpayment and closing assistance provided to the homebuyer. Thereafter, any proceeds remaining shall be considered program income hnd shared between the Grantee and the Subgrantee in the proportion to which each contributed to the Development Cost of the property. Should the sales proceeds be insufficient to allow the Sub grantee to retire its debt, recover its unreimbursed expenses or receive its developer fee, the Grantee shall not be liable for the insufficiency. b. All program income, repayments, interest, and Grantee shares of proceeds or other returns on the investment of CDBG funds shall be submitted to the Grantee by the Subgrantee on or before the fifteenth of the month following collection. 4. ENFORCEMENT OF THE AGREEMENT: In the event the Subgrantee materially fails to comply with any term of the agreement, the Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial action in accordance with 24 CFR 85.43. The Agreement may be terminated for convenience in accordance with 24 CFR 85.44. 5. REVERSION OF ASSETS: a. Upon expiration or termination of this Agreement, including any amendments thereto, the Sub grantee shall transfer to the Grantee any CDBG funds or CDBG Program Income on hand at the time of expiration or termination and any accounts receivable attributable to the use of CDBG funds. b. Any real property under the Subgrantee=s control that was acquired or improved, in whole or in part, with CDBG funds in excess of $25,000: (1) Shall continue for a period of not less than five years following expiration of this Agreement, Page 4 of 20 including any amendments thereto, to be used to meet one of the CDBG national objectives cited in 24 CFR 570.208; or (2)If the property is not used in accordance with paragraph (1) above, the Subgrantee shall pay the Grantee an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment shall be considered Program Income to the Grantee. 6. RECORDS REQUIREMENTS: a. Records to be maintained - At a minimum, the Subgrantee shall maintain financial and project documents and records which comply with the requirements of 24 CFR 570.506, and 570.507, as applicable. b. Period of record retention - In compliance with the requirements of 24 CPR 570.502(b), the Sub grantee shall retain financial and project documents and records pertaining to this Agreement for a period of four (4) years or the conclusion of any legal or administrative process requiring their use, whichever is later. c. Access to records - The Grantee and other entities shall have access to financial and project documents and records pertaining to this Agreement in compliance with the applicable requirements of 24 CFR 84.53. 7. REPORTING REQUIREMENTS: a. By the 7th working day following the end of each month, the Subgrantee shall report the progress of activities covered by this Agreement, in a format acceptable to the Grantee's Department of Neighborhood Services. Such monthly reports shall include, but not be limited to, the following: (1) A narrative section summarizing progress to-date on the project, including affirmative marketing and Section 3 activities that have taken place; (2) Certifications regarding debarment and suspension of contractors, as described in section 1O.i. ; (3) A list of monthly gross program income receipts from all sources; (4) A table providing data on each housing unit and eligible household assisted (see Attachment A for minimum data elements to be reported); and (5) A table providing demographic data on the households assisted (see Attachment B for the Grantee's standard format) b. The Subgrantee agrees to submit any other reports or documentation as requested by the Grantee concerning activities covered under this agreement. Page 5 of 20 8. MONITORING: The Subgrantee shall monitor the progress of the project(s) covered by this Agreement, and shall submit appropriate reports to the Grantee's Department of Neighborhood Services. In addition, it is the Grantee's intention to monitor the Sub grantee's performance and financial and programmatic compliance, which may include on-site reviews, at least once during the period of this Agreement. 9. ANNUAL AUDIT: As an entity receiving more than $300,000 in federal funding from the Grantee, the Subgrantee shall provide for an annual independent audit of the CDBG expenditures under this Agreement which complies with OMB Circular A-133. Within 30 days following its completion, two (2) copies of the audit will be provided to the Grantee's Department of Neighborhood Services. 10. OTHER PROGRAM/PROJECT REQUIREMENTS: In addition to other requirements set forth herein, the Subgrantee shall likewise comply with the applicable provisions of Subpart K of 24 CFR 570, in accordance with the type of project assisted. Such other requirements include, but are not necessarily limited to, the following. a. Property standards and lead-based paint - All housing assisted with CDBG funds shall meet the Statewide Building Code. All properties assisted with CDBG funds shall meet the lead-based paint requirements in 24 CFR 570.608, respectively. In accordance with regulations, the Sub grantee shall adhere to lead-based paint abatement practices, as applicable, and in no case shall use lead-based paint in the construction or rehabilitation of the properties assisted under this Agreement. b. Affirmative Marketing and Affirmatively Furthering Fair Housing - In accordance with 24 CFR 570.601 and the Grantee's Affirmative Marketing Procedures, the Sub grantee shall provide information and otherwise attract eligible persons in the housing market area to the available housing without regard to race, color, national origin, sex, familial status or disability. The Subgrantee will describe its affirmative marketing activities as part of the monthly reporting requirements described in section 7. c. Section 109 - In accordance with Section 109 of the Housing and Community Development Act of 1974 (42 U.S.c. 3535(d)), no person in the United States shall on grounds ofrace, color, religion, sex or national origin be excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity funded in whole or in part with funds available under this Agreement. (See also Attachment C.) d. Conditions for religious organizations - The Subgrantee shall not grant or loan any HOME or CDBG funds to primarily religious organizations for any activity including secular activities. In addition, funds may not be used to rehabilitate or construct housing owned by primarily religious organizations or to assist primarily religious organizations in acquiring housing. In particular, there shall be no religious or membership criteria for tenants or buyers of any CDBG-assisted properties. e. Labor standards - As presently structured, the programs included under this Agreement are not considered subject to federal Labor Standards, including prevailing (Davis-Bacon) wage rates for non- volunteer labor. Such standards will become applicable in the event CDBG funds are used for Page 6 of 20 infrastructure improvements. Such standards will also become applicable for any single project in which more than 7 housing units are assisted with CDBG funds. f. Environmental standards - In accordance with 24 CFR 85.36 and 570.604, the activities under this Agreement are subject to environmental review requirements. Such requirements include, but are not necessarily limited to, historic significance, floodplain, clean air and hazardous sites. The Grantee has performed the tiered review necessary to initiate the preliminary program activities; however, no CDBG funds may be expended for a given property prior to the Subgrantee' s completing its individual property review, any required remedial actions and required Subgrantee environmental checklist, which must include all compliance categories specified by HUD and the Grantee. Where acquisition of property is authorized, the Subgrantee will conduct, directly or through qualified entities, at minimum an "environmental transaction screen," which consists of a review of the property's history and a site visit to determine the condition of the property. All property acquisitions shall be contingent upon satisfactory results of the screen, and, where dictated by the screen, further environmental phases. All specifications for proposed housing rehabilitation under this Agreement shall be submitted to the Grantee's Department of Neighborhood Services for review as to compliance with Section 106 of the National Historic Preservation Act. These specifications shall also be reviewed by the Grantee's Environmental Administrator to determine whether the potential for disturbing lead and other hazardous materials, such as asbestos, has been adequately taken into account. The Subgrantee agrees to adjust work specifications or activities in such manner as may be requested by the Grantee to ensure compliance with environmental requirements. The results of the historic and other environmental review activities shall be reflected in the Subgrantee's environmental checklist for the unit and/or project site(s). g. Displacement and relocation - In accordance with 24 CFR 570.606, the Subgrantee shall take all reasonable steps to minimize displacement as a result of the activities described in section 1. Furthermore, section 1 of this Agreement prohibits acquisition of any property which is occupied or would be occupied by legal tenants after the initial acquisition contact with the owner. Notwithstanding this prohibition, any persons displaced as a result of the activities under this Agreement shall be provided relocation assistance to the extent permitted and required under applicable regulations. h. Employment and contracting opportunities - In accordance with 24 CFR 570.607, the activities under this Agreement are subject to the requirements of Executive Order 11246, as amended, and Section 3 of the Housing and Urban Development Act of 1968. The former prohibits discrimination on federally- assisted construction contracts and requires contractors to take affirmative action regarding employment actions. The latter provides that, to the greatest extent feasible and consistent with federal, state and local laws, employment and other economic opportunities arising housing rehabilitation, housing construction and public construction projects shall be made available to low- and very-low-income residents and businesses of the area. In particular, for any contract valued at $100,000 or more awarded by the Subgrantee, funded in whole or in part with CDBG funds, the contractor shall evidence good faith efforts to hire such low- and very-low-income residents for training and employment opportunities, if any, that become available with respect to the contract activities. In the event that CDBG funds provided to the Subgrantee under this Agreement exceed $200,000, but the Subgrantee does not award any contract valued at $100,000 or more, the Subgrantee shall evidence good faith efforts to hire such low- and very-low-income residents for training and employment opportunities of the Subgrantee, if any, that become available with respect to the activities undertaken pursuant to this Agreement. (See also Attachment C.) Page 7 of 20 1. Debarment and suspension - In accordance with 24 CFR 24, the Sub grantee shall not employ or otherwise engage any debarred, suspended, or ineligible contractors or subcontractors to conduct any activities under this Agreement. The Subgrantee will consult appropriate references, including, but not limited to, the Excluded Parties Listing Service website at http://epls.arnet.gov, to ascertain the status of any third parties prior to engaging their services. The Subgrantee will submit to the Grantee's Department of Neighborhood Services the names of contractors and subcontractors selected under this Agreement, including a certification by the Sub grantee that it has determined that none of these entities are presently debarred, suspended, or ineligible. J. Uniform administrative requirements - The Subgrantee shall comply with the requirements and standards set forth in 24 CFR and 570.502, and all applicable CDBG, HOME and other federal regulations pertaining to the activities performed under this Agreement. k. Conflict of interest - In accordance with 24 CFR 570.611, no covered individual who exercises any functions or responsibilities with respect to the program during his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. The Subgrantee shall incorporate, or cause to be incorporated, in any contracts or subcontracts pursuant to this Agreement a provision prohibiting such interest pursuant to the purposes of this section. 11. UNANTICIPATED ARCHEOLOGICAL DISCOVERIES In the event that a previously unidentified archeological resource (i.e., intact levels or intact features such as a foundation) is discovered during ground disturbing activities, the Sub grantee shall immediately notify the Grantee, which in turn will notify the State Historic Preservation Office (SHPO). All construction work involving subsurface disturbance will be halted in the area of the resource and in the surrounding area where further subsurface remains can reasonably be expected to occur. The Grantee and the SHPO or a qualified archeologist approved by the Grantee and SHPO will immediately inspect the work site and determine the area and the nature of the affected archeological property. Construction work may then continue in the project area outside the site area. Within two (2) working days of the original notification of discovery, the Grantee in consultation with the SHPO will determine the National Register eligibility of the resource. Work in the affected area shall not proceed until either the development and implementation of an appropriate treatment plan; or the determination is made that the located resource is not eligible for inclusion on the National Register. The discovery of isolated artifacts shall not be cause for halting construction work. Note: The discovery of human skeletal remains and associated funerary objects encountered during the course of actions taken as a result of this Agreement shall be treated in accordance with the Regulations Governing Permits for the Archaeological removal of Human Remains (Virginia Register 390-01-02) found in the Code of Virginia (10.1-2305, et seq., Virginia Antiquities Act). The Subgrantee, in coordination with the Grantee, will obtain a permit from the SHPO for the removal of human remains in accordance with these regulations. 12. EQUAL EMPLOYMENT OPPORTUNITY: Non-Discrimination: During the performance of this Agreement, the Subgrantee agrees as follows: Page 8 of 20 a. The Subgrantee will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Subgrantee. The Subgrantee agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The Subgrantee, in all solicitations or advertisements for employees placed by or on behalf of the Subgrantee, will state that such Subgrantee is an equal opportunity employer. c. Notices, advertisement and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. d. The Subgrantee will include the provisions of the foregoing subsections (a), (b) and (c) in every contract or purchase order of over ten thousand dollars and no cents ($10,000.00) so that the provisions will be binding upon each contractor or vendor. 13. DRUG-FREE WORKPLACE: The Subgrantee will: (i) provide a drug-free workplace for the Subgrantee's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Sub grantee's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Subgrantee that the Subgrantee maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over ten thousand dollars and no cents ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this subsection, "drug-free workplace" means a site for the performance of work done in connection with this contract. 14. FAITH-BASED ORGANIZATIONS: Pursuant to '2.2-4343~1 of the Code of Virginia (1950), as amended, the City of Roanoke does not discriminate against faith-based organizations. 15. THIRD-PARTY CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. 16. INDEMNITY: The Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold the Grantee and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of the Subgrantee including: (a) the Sub grantee's use of the streets or sidewalks of the Grantee or other public property; (b) the performance under this Agreement; (c) Page 9 of 20 the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or proceeding shall be brought against the Grantee or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with the Sub grantee on account thereof, the Subgrantee, upon notice given to it by the Grantee or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the Grantee or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against the Grantee or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the Subgrantee, then the Subgrantee will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the Grantee or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 17. INDEPENDENT CONTRACTOR: Services performed under this agreement shall be performed on an independent contractor basis and under no circumstances shall this Agreement be construed as establishing an employee/employer relationship. The Subgrantee shall be completely responsible for its activities in performing services hereunder. 18. SUCCESSORS: This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees, and successors. 19. ENTIRE AGREEMENT This Agreement, including all of its Attachments, represents the entire agreement between the parties and shall not be modified, amended, altered or changed, except by written agreement executed by the parties. 20. AMENDMENTS: The Grantee may, from time to time, require changes in the obligations of the Subgrantee hereunder, or its City Council may appropriate further funds for the implementation of this CDBG rehabilitation project. In such event or events, such changes which are mutually agreed upon by and between the Grantee and the Subgrantee shall be incorporated by written amendment to this Agreement. 21. GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. 22. AVAILABILITY OF FUNDS: CDBG funding to be made available by the Grantee under this Agreement is contingent upon necessary appropriations by the U.S. Congress. In the event that sufficient funds are not appropriated, at the sole discretion of the Grantee, this Agreement may be terminated in whole or in part. Page 10 of 20 23. ANTI-LOBBYING: To the best of the Sub grantee's knowledge and belief, no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 24. NOTICE: Any notice, request, or demand given or required to be given under this Agreement shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered personally or sent by certified mail, return receipt requested to the addresses stated below. 1 To the Grantee: Darlene L. Burcham, City Manager Room 364, Noel C. Taylor Municipal Building 215 Church Avenue" S. W. Roanoke, Virginia 24011 To the Subgrantee: Alvin Nash, President Blue Ridge Housing Development Corporation 510 11 th Street, NW Roanoke, VA 24017 Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed, upon the third business day after the mailing thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year hereinabove written: ATTEST: FOR THE GRANTEE: By By Stephanie M. Moon, City Clerk Darlene L. Burcham, City Manager ATTEST: FOR THE SUBGRANTEE: By By Carolyn H. Coles, Secretary Alvin Nash, President Page 11 of 20 APPROVED AS TO CDBG ELIGIBILITY APPROVED AS TO FORM Department of Neighborhood Services Assistant City Attorney APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Assistant City Attorney Director of Finance Date 35-G08-0820-5456 ($200,000 - Project) Account 35-G08-0820-5457 ($50,000 - Delivery) (This space intentionally left blank) Page 12 of 20 Attachments Attachment A u Housing/Beneficiary Reporting Elements Attachment B u Housing/Beneficiary Demographics Report Attachment C u Special Federal Terms and Conditions Page 13 of 20 Attachment A Housing/Beneficiary Reporting Elements On a monthly basis, the Subgrantee shall provide a narrative report to the Grantee summarizing progress on the project to-date. Accompanying the narrative, the Subgrantee shall submit data in a table or spreadsheet format that is needed in order that the Grantee may complete its required reports to the U.S. Department of Housing and Urban Development. The data provided by the Subgrantee shall include: Property Address -- Number of bedrooms -- Status (pending, under construction, completed or sold) Homeowner/Homebuyer Name Total Family Income (projected for 12 months following determination) Number in family Whether head of household is disabled Estimated total hard (incl. acquisition costs, if any) and soft costs to produce the unit CDBG funds committed to property -- HOME funds committed to property -- HOME/CHDO funds committed to property Prime Contractor Name Federal LD. Number (or Owner Social Security Number) Whether Minority-Owned, Women-Owned or Both CDBG funds committed to Prime HOME funds committed to Prime HOME/CHDO committed to Prime Subcontractor Name (Provide separate data for each subcontractor) Federal LD. Number (or Owner Social Security Number) Whether Minority-Owned, Women-Owned or Both CDBG funds committed to Subcontractor HOME funds committed to Subcontractor HOME/CHDO committed to Subcontractor Unit Sale Data (if property is for homeownership) -- Sales Price of Unit (excluding settlement charges) -- Closing Date After-Rehab Value (if owner-occupied rehabilitation activity) Page 14 of 20 Attachment B Housing/Beneficiary Demographics Report Also accompanying the monthly narrative report and the reporting elements given in Attachment A, the Subgrantee shall provide the demographics report in the format provided below. DIRECT BENEFICIARY REPORT Program / Activity Name Reporting Period 1 Counts by: _ Households or - Persons? (Check the one that applies.) 2 # of New Participants this Period (if applicable): 3 TOTAL # BENEFITING FROM ACTIVITY: (cumulative to date) (Beginning 07/01/04 - Ending 06/30/05) 4 RACIAL INFORMATION (cumulative to date) # TOTAL # HISPANIC White: Black/African American: Asian: American Indian / Alaskan Native: Native Hawaiian / Other Pacific Islander: American Indian / Alaskan Native & White: Asian & White: Black/African American & White: Am. Indian/Alaskan Native & Black/African Am.: Other Multi-Racial: TOTAL: 5 # - FEMALE HEAD OF HOUSEHOLD: (cumulative to date) 6 INCOME INFORMATION (cumulative to date) # TOTAL < 80% of Median (Low Income Limit) < 50% of Median (Very Low Income) < 30% of Median TOTAL: Prepared by: Date Prepared: Revised 03/05/2004 Page 15 of 20 Attachment C U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIAL TERMS AND CONDITIONS (Agreements $10,000 or Over) 1. "Section 3" Compliance -- Provision of Training. Emplovment and Business Opportunities: A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.c. 170. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. B. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. C. The Subgrantee will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. D. The Subgrantee will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the contractor is in violation of regulations issued by the Secretary of Housing and Urban Development 24 CFR Part 135. The Sub grantee will not subcontract with any contractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR part 135 and will not let any subcontract unless the contractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successor and assigns. Failure Page 16 of 20 to fulfill these requirements shall subject the applicant or recipient, its Sub grantees and contractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. 2. Equal Emplovment Opportunity: Contracts subiect to Executive Order 11246, as amended: Such contracts shall be subject to HUD Equal Employment Opportunity regulations at 24 CFR Part 130 applicable to HUD-assisted construction contracts. The Sub grantee shall cause or require to be inserted in full in any non-exempt contract and subcontract for construction work, or modification thereof as defined in said regulations, which is paid for in whole or in part with assistance provided under this Agreement, the following equal opportunity clause: "During the performance of this contract, the Subgrantee agrees as follows: A. The Sub grantee will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Subgrantee will take affirmative action to ensure that applicants are employed and that eIlfployees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Sub grantee agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. B. The Sub grantee will, in all solicitations or advertisements for employees placed by or on behalf of the Sub grantee, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. C. The Subgrantee will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the Contract Compliance Officer advising the said labor union or workers' representatives of the Sub grantee's commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. D. The Subgrantee will comply with all provisions of Executive Order 11246 of September 24, 1965, as amended by Executive Order 11375 of October 13, 1967, and the rules, regulations and relevant orders of the Secretary of Labor. E. The Subgrantee will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. F. In the event of the Sub grantee's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or in part, and the Sub grantee may be declared ineligible Page 17 of 20 for further Government contracts or Federally-assisted construction contract procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law. G. The Subgrantee will include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,1965, so that such provisions will be binding upon each contractor or vendor. The Sub grantee will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event a Subgrantee becomes involved in or is threatened with litigation with a contractor or vendor as a result of such direction by the Department, the Subgrantee may request the United States to enter into such litigation to protect the interest of the United States." The Sub grantee further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in Federally-assisted construction work; provided, that if the Sub grantee so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The Subgrantee agrees that it will assist and cooperate actively with the Department and the Secretary of Labor in obtaining the compliance of Subgrantees and contractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor; that it will furnish the Department and the Secretary of Labor such compliance; and that it will otherwise assist the Department in the discharge of its primary responsibility for securing compliance. The Subgrantee further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Subgrantee debarred from, or who has not demonstrated eligibility for Government contracts and Federally-assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon Sub grantees and contractors by the Department or the Secretary of Labor pursuant to Part II, Subpart D, of the Executive Order. In addition, the Subgrantee agrees that if it fails or refuses to comply with these undertakings, the Department may take any or all of the following actions: cancel, terminate or suspend in whole or in part the grant or loan guarantee; refrain from extending any further assistance to the Subgrantee under the Program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from such Subgrantee; and refer the cause to the Department of Justice for appropriate legal proceedings. 3. Nondiscrimination Under Title VI of the Civil Ri2hts Act of 1964: This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Sub grantee shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis or race, color, religion, sex or national origin, in the sale, lease or rental, or in the use of occupancy of such land or any improvements erected or to be erected thereon, and providing that the Subgrantee and the United States are beneficiaries of and entitled to enforce such covenant. The Subgrantee, in undertaking its obligation in carrying out the Page 18 of 20 program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 4. Section 504 and Americans with Disabilities Act: The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act, which prohibit discrimination against the disabled in any federal assisted program. 5. Oblieations of Suber an tee with Respect to Certain Third-partv Relationships: The Subgrantee shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement to the Sub grantee. Any Sub grantee which is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure that the program, with respect to which assistance is being provided under this Agreement to the Subgrantee is carried out in accordance with the Applicant's Assurances and certifications, including those with respect to the assumption of environmental responsibilities of the Applicant under Section 104(h) of the Housing and Community Development Act of 1974. 6. Interest of Certain Federal Officials: No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. 7. Prohibition Aeainst Payments of Bonus or Commission: The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval or applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974, or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 8. "Section 109": This Agreement is subject to the requirements of Section 109 of the Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on the ground of race, color, religion, sex or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title. 9. Access to Records and Site of Emplovment: This agreement is subject to the requirements of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. Access shall be permitted during normal business hours to the premises for the purpose of conducting on-site compliance reviews and inspecting and copying such books, records, accounts, and other material as may be relevant tot he matter under investigation and pertinent to compliance with the Order, and the rules and regulations promulgated pursuant thereto by the Sub grantee. Information obtained in this manner shall be used only in connection with the administration of the Order, the administration of the Civil Rights At of 1964 (as amended) and in furtherance of the purpose of the Order and that Act. Page 19 of 20 10. Legal Remedies for Contract Violation: If the Subgrantee materially fails to comply with any term of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere, the City may take one or more of the following action, as appropriate in the circumstances: 1) Temporarily withhold cash payments pending correction of the deficiency by the Subgrantee, 2) Disallow all or part of the cost of the activity or action not in compliance, 3) Wholly or partly suspend or terminate the current Agreement, or 4) Take other remedies that may be legally available. Page 20 of 20 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann~shawver@ci.roanoke.va.us JESSE A. HALL Director of Finance email: jesseJlall@ci.roanoke.va.us November 5, 2007 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian j. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: September Financial Report As we complete the first quarter of the fiscal year, there are several notable economic indicators that warrant mention. At the Federal Open Market Committee meeting held September 18, 2007, the Federal Reserve lowered the benchmark interest rate from 5.25% to 4.75%. More recently, on October 31, the Federal Reserve cut the rate another one-quarter of a percent due to concerns over surging oil prices and a slumping housing market. Unemployment rates as of August were at 3.1%,3.1% and 4.7%, respectively,for Roanoke, the Commonwealth, and the Nation. At the State level, according to the Secretary of Finance's monthly financial report, revenues grew 3.6% for the first quarter, ahead of the annual estimate of 3.0%. Sales tax, which makes up 20% of the general fund budget, grew 3.1 % compared to a 2.8% estimate. However, this is the slowest first quarter growth for sales tax in the past five years due in part to a slowdown in the housing industry as well as higher energy prices continuing to dampen overall demand and consumer disposable income. Individual income taxes grew 7.1 %, ahead of the estimated growth, but corporate income taxes fell 13.5%. Other categories of revenue that have decreased compared to the first quarter of the last fiscal year are Public Service Corporation, Wills, Suits, Deeds, and Contracts, as well as Inheritance, Gift, and Estate taxes. In August,the Commonwealth announced that State budget red,uctions of five percent would be necessary as a result of a shortfall in revenues. Some state-funded programs were exempted including mandated Comprehensive Services Act programs and certain others. State agencies submitted proposed budget reductions to the Governor in September. On October 1, 2007, the Honorable Mayor and Members of Council November 5, 2007 Page 2 Governor announced his final reduction plan. Statewide, the plan includes a $300.3 million agency based budget reduction, of which $19.3 million will be a reduction in aid to localities. Among the top State agencies impacted are the Criminal Justice Services' HB599 program, the Compensation Board's Constitutional Officers program, and the Department of Social Services' General Relief program. Currently the City's funding from the 'Commonwealth totals $66.3 million; however, based on the information currently available, the City is expecting a reduction in State revenues of approximately $361,500. The reduction consists of $336,000 in HB599 (local law enforcement), $9,000 in Libraries, $14,000 in Juvenile community Crime Control, and $2,500 in the Electoral Board. We are working with the Department of Management and Budget to recommend adjustments to our budget as needed, and a Council Report, adjusting state revenue and budgeted expenditures, will be prepared when the total revenue impact is finalized. Relative to the City's budget, the adopted budget for fiscal year 2008 totals $252.6 million, representing a 5.4% increase over the previous year. Revenue growth results from a projected increase in Real Estate and Personal Property tax revenue, as well as projected growth in various local taxes including Sales tax, Business License tax, and Prepared Food and Beverage tax. The . aforementioned growth has been allocated to provide more funding to the Roanoke City Public Schools, for capital maintenance and equipment replacement, to enhance services to citizens, and to fund salary, increases for employees. Furthermore, the fiscal year 2008 budget provides for greater social services program funding and the resources necessary to meet the current year's debt service requirements. The following narrative provides commentary on the significant events of the first quarter of fiscal year 2008. Revenues Revenues through September increased 5.9% compared to the prior fiscal year. The majority of the growth year-to-date is due to timing differences in the collection of revenues. Categories with significant variances from the prior year are discussed as follows. General Property Taxes increased 3.8% in total as a result of growth in reassessments and new construction. The first installment of the real estate tax was due October 5. This tax is expected to grow by approximately 6.7% as a whole in fiscal year 2008, and actual growth has followed this trend for the first quarter of the fiscal year. Offsetting this increase is a decrease in personal property tax revenue when compared to last year when the state tax relief on older.years' taxes was phased out. When this occurred, taxpayers were balance billed their share of delinquent taxes Honorable Mayor and Members of Council November 5,2007 Page 3 previously covered through tax relief. This was a one-time item affecting the prior year, and it has an offsetting increase in the Grants-in~Aid Commonwealth category. Other Local Taxes increased 1.4% in the current fiscal year. Transient Occupancy, Prepared Food and Beverage, and Cigarette taxes have increased, while the Sales tax is down slightly from the prior year. Business License tax has decreased from fiscal year 2007 and is also impacted higher exonerations in the first quarter. In addition, there is a change in the timing of revenue recognition based on the Telecommunications Tax program that went into effect January 1, 2007. Revenues are now remitted by companies to the Commonwealth. The State then pays the local governments, therefore receipts are slower under the revised program than when administered locally. The timing difference in revenue recognition will be eliminated by the close of fiscal year 2008 when year end accruals are prepared. Permits, Fees and Licenses decreased 8.7% from fiscal year 2007 due to a decline in building inspection permit fees. The City experienced an C!-ctive construction market during fiscal year 2006 which carried over into early fiscal year 2007, but this has slowed somewhat in fiscal year 2008. Revenue from the Use of Money and Property decreased 32.7% over the prior year due primarily to the timing of billings for the Commonwealth Building and the Health Department. This billing variance should be rectified in October. In addition, the City has experienced a decline in interest revenue due to lower interest rates in the current year. Grants in Aid Commonwealth grew .17.3% in part due to the increase in Social Services expenditures which are reimbursable by the Commonwealth. Also contributing to the variance is the reduction in revenue from the Commonwealth which occurred in the prior year when tax relief expired on older year taxes and these amounts were balanced billed to local taxpayers. As mentioned previously, this has an offsetting decrease in the local tax category. Charges for Services increased 17.4% compared to the same time period in fiscal year 2007. This is due in part to an increase in housing of federal prisoners. Also contributing to the variance is an increase in Weed Cutting and Demolition billings as well as Public Safety charges. Internal Services decreased 16.0% compared to the prior year due in part to the reduced billing of the School's share of the Comprehensive Services Act (CSA) expenditures. The reduced billing is a Honorable Mayor and Members of Council November 5,2007 Page 4 result of a decrease in the educational related CSA expenditures incurred by the City. Also contributing to the variance is a decline in Engineering billings as w~1I as lower Building Maintenance charges. Miscellaneous Revenue increased 23.6% primarily due to collections for the Building New Partnerships Conference held this September. In fiscal year 2007 ,collections were not received until much later in the fiscal year. Expenditures General Fund expenditures as a whole decreased 5.1 %, primarily due to a timing difference in transfers for debt service payments. The fiscal year 2008 expenditure budget includes funding of approximately $1.6 million to cover contracts and purchase orders made during fiscal year 2007 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. Additionally, General Fund expenditures of all departments are affected by a 4% pay raise effective July 1, 2007. Other than these items which affect most categories of expenditures, variances between fiscal year 2007 and fiscal year 2008 are addressed as follows: Health and Welfare grew 15.5% due to increased foster care, adoption, and daycare expenditures as a result of a higher rate of child placement. Additionally, payments associated with foster care and adoption costs are based on the needs of the child and can be high when special medical care is required. Parks, Recreation and Cultural costs increased 20.0% due in part to expenditures for the Arts Festival Anniversary Celebration, as there were no expenses in fiscal year 2007 until November. Also contributing to the variance is the encumbrance of the cleaning contract as well as additional personnel costs for the Libraries. In addition, the entire year of the Event Zone contract has been encumbered for fiscal year 2008 where only three months had been paid as of the first quarter in fiscal year 2007. Transfer to Debt Service Fund expenditures decreased 69.6% due to a timing difference in the transfer of funds for the October 15t debt service payments. This timing difference will be eliminated in October. Honorable Mayor and Members of Council November5,2007 Page 5 Transfer to School Fund costs increased 12.0% from the' same time period in fiscal year 2007 in part due to the increased transfers to the schools for their share of local revenues. Also contributing to the variance is a timing difference in the transfer to the schools for the Capital Maintenance and Equipment Replacement Program. The transfer occurred in September this year but not until October last fiscal year. Nondepartmental expenditures grew significantly due to a timing difference in the transfer of u.ndesignated fund balance to the Capital Projects, Risk Management, and Grant funds. In the prior year, the transfer was not made until October. In addition, these transfers fluctuate from year to year based on the needs of each fund and availability of fund balance. Sincerely, q~A tW Jesse A. Hall Director of Finance JAH: Icvc Attachments c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER TRANSFERS Quarter Ended September 30, 2007 Transfer Number Date Explanation From CMT07 -00212 09/19/07 Funding for Railwalk Enhancement City Manager Contingency To General Services - Railwalk Enhancement Notes: Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments from July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater. Amount $ 40,000 CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER CONTINGENCY Quarter Ended September 30, 2007 Transfer Number Date Explanation To Balance of Contingency at July 1, 2007 Continqencv Transfers: CMT07-00212,1 09/20/07 Funding for Railwalk Enhancements General Services - Railwalk Enhancements Available Contingency at September 30, 2007 2 Amount $ 907,354 (40,000) $ 867,354 Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Internal Services Miscellaneous Revenue Total CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period July 1 - September 30 July 1 - September 30 2006-2007 2007-2008 $ 22,181,782 $ 23,014,701 7,954,688 8,065,531 320,782 292,887 389,960 401,774 531,112 357,463 8,393,555 9,848,141 Percentage of Change 3.8 % $ 1.4 % -8.7 % 3.0 % -32.7 % 17.3 % 0.0 % 17.4 % -16.0 % 23.6 % 5.9 % $ Current Fiscal Year Percent of Revenue Estimate Received 23.8% 10.9% 23.9% 29.4% 41.0% 14.9% 0.0% 26.3% 15.8% 21.5% 17.7% Revised Revenue Estimates 96,8b1,000 74,210,000 1,224,000 1,367,000 872,000 66,269,884 38,000 8,453,000 2,595,000 731,000 252,560,884 $ 1,892,730 489,145 126,997 42,280,751 $ 2,221,433 411,092 156,956 44,769,978 STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - September 30 July 1 - September 30 Percentage Unencumbered Revised Budget Expenditures 2006-2007 2007-2008 of Change Balance Appropriations Obligated General Govemment $ 2,924,427 $ 3,162,571 8.1 % $ 10,394,687 $ 13,557,258 23.3% Judicial Administration 1,712,262 1,797,711 5.0 % 6,301,818 8,099,529 22.2% Public Safety 16,867,503 16,999,158 0.8 % 45,271,124 62,270,282 27.3% Public Works 7,893,773 8,410,191 6.5 % 18,019,098 26,429,289 31.8% Health and Welfare 7,730,422 8,927,159 15.5 % 26,638,165 35,565,324 25.1% Parks, Recreation and Cultural 2,816,258 3,378,667 20.0 % 8,256,775 11,635,442 29.0% Community Development 1,849,401 1,930,879 4.4 % 4,456,294 6,387,173 30.2% Transfer to Debt Service Fund 13,242,541 4,025,063 -69.6 % 15,025,999 19,051,062 21.1% Transfer to School Fund 14,438,825 16,176,360 12.0 % 46,039,974 62,216,334 26.0% Nondepartmental 734,204 1 ,829,593 149.2 % 8,734,769 10,564,362 17.3% Total $ 70,209,616 $ 66,637,352 -5.1 % $ 189,138,703 $ 255,776,055 26.1% 3 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - Sept 30 July 1 - Sept 30 Percentage Revenue. Estimate Revenue Source 2006-2007 2007 -2008 of Change Estimates Received State Sales Tax $ 960,150 $ 1003,937 4.6 % $ 12.765,622 79 % Grants-in-Aid Commonwealth 11.490,013 12,018,697 46 % 62,121,190 19.3 % Grants-in-Aid Federal Government 4,102 35,303 760.6 % 175,000 20.2 % Charges for Services 453,177 134,811 -70.3 % 2,064,900 6.5 % Interest On Investments 67,641 % 0.0 % Transfer from Other Funds 14,438,825 16,176,360 12.0 % 62,226,834 26.0 % Total $ 27,346,267 $ 29,436,749 7.6 % $ 139,353,546 21.1 % , j ; SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Expenditures Instruction General Support. Transportation Operation and Maintenance of Plant Facilities Other Uses of Funds Total July 1 - Sept 30 2006-2007 $ 16,262,167 1,758,774 943,965 July 1 - Sept 30 2007 -2008 $ 17,130,541 2,087,512 983,736 Percentage of Change 53 % 187 % 42 % Unencumbered Balance $ 82,635.411 5,394,885 6,015,646 Revised Appropriations $ 99,765,951 7,482,398 6,999,382 Percent of Budget Obligated 17.2 % 27.9 % 14.1 % 6,138,610 211,840 5,662,958 $ 30,978,314 5,912,411 547,681 6,209,375 $ 32,871,256 -3.7 % 1585 % 9.6 % 6.1 % 9,894,571 4,815,729 3,059,322 $ 111,815,564 15,806,982 5,363.410 9,268,697 $ 144,686,820 37.4 % 10.2 % 67.0 % 22.7 % 4 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT . FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Rentals $ 117,423 $ 137,029 Event Expenses 31,256 18,006 Display Advertising 12,501 8,334 Admissions Tax 36,770 27,052 Electrical Fees 12,700 3,005 Novelty Fees 5,643 1,973 Facility Surcharge 10,162 8,843 Charge Card Fees 2,389 6,322 Commissions 579 2,510 Catering/Concessions 28 71,516 Other 155 Total Operating Revenues 229,451 284,745 Operating Expenses Personal Services 419,491 447,930 Operating Expenses 226,527 269,858 Depreciation 214,711 130,137 Total Operating Expenses 860,729 847,925 Operating Loss (631,278) (563,180) Nonoperating Revenues/(Expenses) Interest on Investments 7,710 (19,137) Transfer to Debt Service Fund (47,059) Interest and Fiscal Charges (22,482) (23,466) Miscellaneous 265 (270) Net Nonoperating Expenses (14,507) (89,932) Net Loss $ (645,785) $ (653,112) 5 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Market Garage $ 86,270 $ 88,575 Elmwood Park Garage 126,108 99,379 Center in the Square Garage 56,149 37,955 Church Avenue Garage 166,421 132,134 Tower Garage 132,880 98,109 Gainsboro Garage 23,581 15,876 Williamson Lot 21,266 14,384 Higher Ed Center Lot 15,960 9,847 Market Lot 2,790 6,833 Elmwood Lot 18,159 13,627 Warehouse Row Lot 7,185 6,961 West ChurchlYMCA Lots 6,568 6,568 Total Operating Revenues 663,337 530,248 Operating Expenses Operating Expenses 227,839 127,029 Depreciation 166,789 141,357 Total Operating Expenses 394,628 268,386 Operating Income 268,709 261,862 Nonoperating Revenues (Expenses) Interest on Investments 26,088 33,918 Miscellaneous 27,500 Transfer from General Fund 9,607 8,470 Interest and Fiscal Charges (61,692) (74,235) Net Nonoperating Expenses (25,997) (4,347) Net Income $ 242,712 $ 257,515 6 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Retail Space Rental $ 47,788 $ 69,784 Total Operating Revenues 47,788 69,784 Operating Expenses Operating Expense 26,036 60,490 Depreciation . 23,704 2,574 Total Operating Expenses 49,740 63,064 Operating Income/(Loss) (1,952) 6,720 Nonoperating Revenues Interest on Investments 7,067 2,005 Transfer from General Fund 570 Total Nonoperating Revenues 7,637 2,005 Net Income $ 5,685 $ 8,725 7 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED SEPTEMBER 30, 2007 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASUREROF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 2007. BALANCE AT AUG 31, 2007 CONSOLIDATED FUNDS $81,647,696.56 RECEIPTS $47,027,140.47 BALANCE AT BALANCE AT DISBURSEMENTS SEP 30, 2007 SEP 30, 2006 $29,606,859.06 $99,067,977.97 $104,584,244.44 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING SEPTEMBER 30, 2007. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CORPORATE NOTES lOCAL GOVERNMENT INVESTMENT POOL SUNTRUST INSTITUTIONAL MONEY MARKET U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $27,221.83 13,116,783.11 499,950.00 31,384,474.34 3,285,886.91 27.750,000.00 15,797,131.33 7,206,530.45 $99,067,977 .97 OCTOBER5, 2007 8 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE THREE MONTHS ENDING SEPTEMBER 30, 2007 FY 2008 FY 2007 Additions: Employer Contributions $ 2,391,343 $ 2,179,782 Investment Income Net Appreciation in Fair Value of Investments 7,244,444 12,560,853 Interest and Dividend Income 933,589 795,775 Total Investment Income 8,178,033 13,356,628 Less Investment Expense (71,590) (13,537) Net Investment Income 8,249,623 13,370,165 Total Additions $ 10,640,966 $ 15,549,947 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 6,170,002 4,853 6,174,855 $ 5,779,389 8,745 5,788,134 Net Increase 4,466,111 9,761,813 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance September 30 378,571,495 $ 383,037,606 334,232,043 $ 343,993,856 9 CITY OF ROANOKE PENSION PLAN BALANCE SHEET SEPTEMBER 30, 2007 FY 2008 FY 2007 Assets Cash $ 440,851 $ 412,860 Investments, at Fair Value 384,665,283 345,511,972 Due from Other Funds 1,365 Total Assets $ 385,107,499 $ 345,924,832 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable $ 2,050,248 19,645 Total Liabilities 2,069,893 Fund Balance: Fund Balance, July 1 Net Gain - Year to Date 378,571,495 4,466,111 Total Fund Balance 383,037,606 Total Liabilities and Fund Balance $ 385,107,499 10 $ 1,930,976 1,930,976 334,232,043 9,761,813 343,993,856 $ 345,924,832 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 I Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. lYREE Assistant Deputy City Clerk November 6, 2007 The Honorable Tim Kaine Office of the Governor P.O. Box 1475 Richmond, Virginia 23218 The Honorable William H. Fralin, Jr. Member, House of Delegates P.O. Box 20363 Roanoke, Virginia 24018 The Honorable John S. Edwards Member, House of Senate P. O. Box 1179 . \ Roanoke, Virginia 24006-1179 The Honorable Onzlee Ware Member, House of Delegates P.O. Box 1745 Roanoke, Virginia 24008 Dear Governor Kaine and Members of the General Assembly: I am enclosing copy of Resolution No. 37945-110507 requesting that the Governor and General Assembly take action to ,I prevent exploitative payday lending practices in the Commonwealth of Virginia. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular.meeting held on Monday, November 5, 2007. Sincerely, ~ '/'n. ~ON Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure pc: Mr. Henry L. Woodward, Legal Aid Society, 132 Campbell Avenue, S. W., Suite 200, Roanoke, Virginia 24011-1206, The Honorable Beverly T. Fitzpatrick, Jr., Council Member Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance -J~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2007. No. 37945-110507. A RESOLUTION requesting that the Governor and General Assembly take action to prevent exploitative payday lending practices in the Commonwealth of Virginia. WHEREAS, Council senses from the citizens of the City significant concern over what are perceived to be exploitative payday lending practices in the City and elsewhere in the Commonwealth; 1} WHEREAS, Council shares these concerns and wishes to request that the General Assembly \ and the Governor of Virginia take action to prevent such exploitative payday lending practices; and WHEREAS, it is vital that the General Assembly and the Governor of,Virginia give their earnest attention to these matters at the next regular session of the General Assembly and enact laws / that will prevent exploitative payday lending practices. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the General Assembly and the Governor of the Commonwealth of Virginia are requested to take action during the next regular session of the General Assembly of Virginia to enact laws that will prevent exploitative payday lending practices, such as charging rates in excess of 36% APR for consumer loans. ATTEST: ~ /'n. ~1fM) City Clerk. K:\Measures\payday loans.doc CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORTH CITY ATTORNEY TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: city ally @roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER~FERGUSON ASSISTANT CITY ATTORNEYS November 5,2007 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Payday lending Dear Mayor Harris and Members of City Council: At the request of Councilman Fitzpatrick, I have prepared the attached resolution calling upon the Governor and General Assembly to better regulate so-called "payday lenders." As you will recall, the City of Staunton has adopted such a measure, and is encouraging other Virginia localities to do the same. Please let me know if you have any questions about this matter. With kindest personal regards, I am Sincerely yours, LJ~' h.~ William M. Hackworth City Attorney WMH/lsc Enclosure c: Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk LEGAL AID SOCIETY OF ROANOKE VALLEY 132 CAMPBELL AVENUE SW, SUITE 200 ROANOKE, VIRGINIA 24011-1206 TELEPHONE (540) 344-2088 FACSIMILE (540) 342-3064 ADMINISTRATOR SUSAN M. SMEDLEY November 5, 2007 ATTORNEYS DAVID D. BEIDLER. RACHEL H. MACKNIGHT EMILY FAYE JEWETT GENERAL COUNSEL HENRY L. WOODWARD Mayor Harris Members of Roanoke City Council Re: Proposed Resolution Requesting General Assembly Action on Payday Lending Dear Mayor Harris and Members of Council: I speak as General Counsel of the Legal Aid Society of Roanoke Valley and for its clients to support your resolution requesting the General Assembly to more closely regulate Payday Lending in Virginia. The Legal Aid Society each year advises or represents some 1200 citizens of the Roanoke Valley, predominately from the City itself, in consumer defense, family disputes, landlord tenant problems and other civil matters. In recent years we have seen enough hardship caused our clients by payday lending to inform our understanding of its adverse impact. I make three points from that experience: First, the existing statute authorizing payday lending sweeps aside the historic interest limit of 36% on small loans in favor of a $15 per hundred charge that bears no relation to the length of time the money is borrowed. The commonly cited interest rate which results is 390%, which is bad enough; but in cases of a one-week pay and loan period, that rate could be as high as 780%. That permitted rate of charge is producing such profits that these lenders are popping up on every street corner, and have all but put traditional small lenders out of business. Second, the worst stories we hear are from clients who fall into the awful cycle of loans from multiple lenders, the purpose of each loan being to payoff the loan that came before. That's not to excuse the bad judgment of people who fall into the trap, but just to say it's a terrible thing and shouldn't happen. Third, look at the mechanism that fuels payday lending. The payday borrower gets her loan by writing a check for the loan plus fees that the lender is supposed to hold until payday. At the time the check is given, there's generally nothing to back it up. This mechanism amounts to institutionalizing the practice of writing bad checks. Fede~al collection law specifically forbids debt collectors from this practice, because it permits a sort of blackmail by threats of criminal prosecution if the check bounces. The payday lending law specifically forbids the prosecution, but my belief is that precisely this fear of prosecution is what keeps the payday borrower in line. Thank you for the opportunity to present these points. fully yours, AID SOCIETY t-~ . Woodward AWARDS 1) The Public Relations Society, Blue Ridge Chapter announced its winners for the 2007 Summit Awards on Friday, Nov. 2. Four publications produced by the city's Office of Communications were recognized: . Roanoke Citizen magazine-- 2007 Gold Summit Award (top award) in the Magazine category . Municipal Calendar -- 2007 Gold Summit Award (top award) in the Print Publications category . PLAY, A Guide to Roanoke Parks and Recreation -- 2007 Silver Summit Award in the Recreation Catalog category . Mobile Mountain Brochure -- 2007 Silver Summit Award in the Brochure category 2) Today, Nov. 5, the Office of Communications received notification from MarCom Awards-an international competition administered and judged by the Association of Marketing and Communication Professio(lals-that three publications produced by the city's Office of "'" ..."'..... Communications were recognized in their 2007 awards competition: MarCom Awards . Annual Report - Platinum Award in the Annual Report! Government category . Roanoke Citizen Magazine - Gold Award in the Magazine/ Government category . City Corner Newsletter - Honorable Mention in the Employee Publication/lnternal Newsletter Category