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HomeMy WebLinkAboutCouncil Actions 01-07-08 FITZPATRICK ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 7, 2008 9:00 A.M~ ROOM 159 AGENDA MEETING WAf DEClARED IN RECEl/ AND RECONVENED AT 10:00 A.M., IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING. Call to Order -- Roll Call Council Member Lea was absent; and Council Members Dowe and Wishneff arrived late. A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Approved (4-0) A communication from Council Member Alfred T. Dowe, Jr., Chair, Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2- 3711(A)(l), Code of Virginia (1950), as amended. Approved (4-0) Items listed on the 2 :00 p.m. Council docket requiring discussion/clarification and additions/deletions to the 2:00 p.m. agenda. NONE. 1 Topics for discussion by the Mayor and Members of Council. NONE. Items for discussion at joint meetings of Council on Monday, February 4,2008, with the Roanoke City School Board at 9:00 a.m., and Architectural Review Board at 12:00 p.m. Items to be forwarded to the City Clerk or City Manager. BRIEFINGS: . Bicycle Friendly Community Designation City Market Building Roanoke Valley Detention Center City-wide Brownfield Plan Global Warming and Roanoke 15 minutes 45 minutes 20 minutes 20 minutes 20 minutes . . . . AT 12:45P.M., THE COUNCIL MEETING WAS DECLARED IN RECESSED FOR CLOSED SESSION AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 7, 2008 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. All Present. The Invocation was delivered by Council Member BeverlyT. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, January 10, 2008, at 7:00 p.m., and Saturday, January 12, 2008, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY CQUNClL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPTWILLAPPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Proclamation declaring Monday, January 7, 2008, as Roanoke Valley Amateur Radio Club Day. Proclamation was presented to Ron Ramsey, President. 3. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 22, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to conveyance of an easement across certain City-owned property to Appalachian Power Company. RECOMMENDED ACTION: Concurred in the request. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 22, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to granting an encroachment into the right-of-way at 2501 Wycliff Avenue, S. W., for a retaining wall. RECOMMENDED ACTION: Concurred in the request. (Public hearing request was withdrawn after action was taken by the Council.) C-3 A communication from the City Manager recommending adoption of the Calendar of Events for Budget Preparation Activities for fiscal year 2008-2009. RECOMMENDED ACTION: Concurred in the recommendation. C-4 A communication from Sharon L. Stinnette tendering her resignation as a member of the Parks and Recreation Advisory Board. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. 5 C-5 A communication from the Deputy City Clerk advising of the resignation of Robert C. Jones as a member of the Parks and Recreation Advisory Board. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-6 A report of qualification of Kermit E. Hale as a member of the Board of Zoning Appeals for a term ending December 31, 2010. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: NONE. b. DIRECTOR OF FINANCE: 1. Financial Report for the month of November 2007. Received and filed. 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 6 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Fitzpatrick called attention to the recent structure fire on January 3, 2008, at a warehouse located at 728 Church Avenue, S. E., complimenting the City and Roanoke County Fire/EMS departments on their efforts and noting the backup assistance at the scene provided by the County. He requested that the Mayor forward correspondence to the County expressing the City's appreciation for their assistance. Council Member Dowe announced that he had attended funeral services of Vachaun Hash, Pastor, Temple of the Way Out Church, and urged the citizens to keep the Hash and church families in their prayers. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before Council: Robert Craig, 701 12th Street, S. W. Helen Davis, 35 Patton Avenue, N. E. Evelyn Bethel, 35 Patton Avenue, N. E. 12. CITY MANAGER COMMENTS: NONE. CERTIFICATION OF CLOSED SESSION. (6-0, Council MemberWishneff left during the Closed Session.) Appointed Laurence M. Levy to fill the expired term of office of Bittle W. Porterfield, III, as a City representative to the Roanoke Valley Resource Authority, ending December 31, 2011. Appointed Cheryl C. Miller to fill the unexpired term of office of Gregory W. Feldmann as a member of the Board of Commissioners, Roanoke Redevelopment and Housing Authority, ending August 31, 2010. 7 Reappointed Carol Tuning as the City's representative to the Fifth Planning District Disability Services Board for a term ending January 31, 2011. 8 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1 ]45 C. NELSON HARRIS Mayor January 7, 2008 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c..~~ C. Nelson Harris Mayor CNH:crt CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members: Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Gwen W. Mason David B. Trinkle Brian J. Wishneff C. NELSON HARRIS Mayor January 7,2008 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: I wish to request a Closed Meeting to discuss the mid-year performance of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. owe, Jr., Chair il Personnel Committee ATDJr:snh Roanoke City Council Briefing January 7, 2008 I. Overview of Detention · Commission owned and operated . State licensed . 81 beds . Male & female · Court ordered detention only · Pre-disposition & post-disposition II. Population . FY06 . FY07 27 ADP (Average Daily Population) for Roanoke 34 ADP for Roanoke III. Unique Services · Post-disposition services and treatment / Impact 180 Program · Video court . Video intake IV. Challenges · Increasing costs associated with admission of youth with serious and/or chronic medical problems · Care of youth with diagnosed mental health condition (Statewide admissions of youth with diagnosed mental health conditions is approximately 35% while RVJDC admissions of youth with diagnosed mental health conditions is 65%-75% · Competition for competent personnel · Decreasing level of State funding V. Outlook · Continued admissions of youth with serious medical and mental health conditions · Roanoke's admissions are expected to hold at current levels or slightly decrease subsequent to the City's implementation of detention utilization controls . Per diem charges are expected to be maintained at FY06 levels through FY09 ($158) ROANOKE VALLEY JUVENILE DETENTION CENTER'S Briefing to the Roanoke City Council January 7,2008 Prepared by Alan R. Hullette, Superintendent Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Table of Contents Overview of Detention Juvenile Justice System Flowchart History and Origin of RVJDC RVJDC Fact Sheet Personnel Programs and Services Utilization Support Operations and Facility Management Budget and Finance Achievements/Recognition 2 SECTION 1: Overview of Detention Detention services are a vital part of Virginia's system of juvenile justice. While detention programs are not highly visible within the system, detention provides numerous services and programs designed to meet the physical, psychological, emotional, and educational needs of youth detained by the courts. Detention may be a youth's first exposure to adults in authority roles who have legitimate concerns about their present condition and future. To that end, detention personnel must be equipped with a wide array of skills and abilities that prepare them to meet the needs of today' s youth in a safe, secure and structured environment, all-the-while, modeling, counseling, listening, teaching, and simply caring for today's youth-tomorrow's adults. Juvenile detention is a public service that can best be described as a hybrid service. A milieu of services are provided for juveniles within the context of two primary categories: predisposition and post-disposition. Since the majority of juveniles housed in detention are predisposition or pre-adjudicatory, meaning that the juveniles have not been sentenced, staff are challenged to deliver services that are non-correctional or non- punitive within a very controlled or structured environment. Post-disposition juveniles, or sentenced juveniles, receive many of the same services as predisposition juveniles; however, a treatment plan provides for the delivery of a variety of services in the community. The responsibilities of direct care staff are great. These workers provide constant surveillance and supervision of detainees, mediate detainee conflicts, provide informal counseling, conduct psycho-educational groups, structure recreation, provide housekeeping, and more. The nature of these duties require that direct care staff become proficient communicators, keen observers, physically and mentally conditioned, and effective and efficient decision makers. Additional demands of direct care staff are made in terms of interpersonal sensitivity. Staff must equip themselves with an understanding of diverse populations from both a socioeconomic and cultural perspective. Staff may work with juveniles detained for murder to shoplifting, all within the same living environment. Staff must understand the culture of Appalachian juveniles from rural Virginia and understand the language and demeanor of more urban populations. Our understanding of the past and our commitment to the future challenges us to educate the public of our unique role within Virginia's system of restorative justice. Roanoke Valley Juvenile Detention Center personnel take their responsibilities seriously and it is our intent to promote an understanding of the work we do and to provide an avenue to promote best practices within our field. 3 SECTION 2: Juvenile Justice System Overview Please See Appendix A SECTION 3: History and Origin of RVJDC According to agency archives, the Roanoke Juvenile Detention Home was the first detention home in the Commonwealth of Virginia dating back to the early 1920's. Initially, private residences were used to provide custodial care of juveniles who were pending disposition of court hearings before the Juvenile and Domestic Relations Court. In 1926, a detention facility was constructed on Rorer Avenue in Roanoke and served as the detention program's home until 1961. In 1961, the detention home moved to its present location at Coyner Springs. Since 1961 the home has underwent three renovations prior to purchase of the property by the Roanoke Valley Detention Commission in 1999. The various needs of juveniles have changed significantly over the past seventy-five years. In the 1920's, the Home provided custodial care for juveniles for less serious offenses or status offenses. In 1960, the Home began to offer a moderately structured program of care designed to meet the physical and emotional needs of the detained juveniles. Today, the Roanoke Valley Juvenile Detention Center provides a highly structured program of care in a state-of-the-art facility. In 1999, the Roanoke Valley Detention Commission, consisting of cities of Roanoke and Salem, and the counties of Franklin, Botetourt, and Roanoke, purchased the existing building and property from the City of Roanoke as part of a regional cooperative effort to renovate and expand the facility from 21 detainee beds to 81 beds. In the spring of 1999, construction began on a modem detention facility, which would serve the Valley's member jurisdictions. In June 2000, operations of a newly constructed section of the Center began as construction continued on the second phase of the construction project. Phase two of construction was completed in June 2001. SECTION 4: RVJDC FAQ's What is the Roanoke Valley Detention Commission? The Roanoke Valley Detention Commission consists of the member jurisdictions comprised of the cities of Roanoke and Salem, and the counties of Roanoke, Botetourt, and Franklin. The Commission was 4 created to collectively address the increased need for secure detention space for juveniles in the Roanoke Valley. After years of evaluation and planning, the Commission agreed to purchase the existing 21-bed facility ~nd property from the City of Roanoke and construct and renovate a state of the art secure detention facility, the Roanoke Valley Juvenile Detention Center. What does the Roanoke Valley Juvenile Detention Center (RVJDC) do? The Roanoke Valley Juvenile Detention Center provides care for juveniles who are awaiting final disposition in court. In some instances, juveniles are sentenced to the Center for periods up to six months in an effort to provide local services as an alternative to their commitment to a juvenile correctional center. Who licenses the Center? The Center is licensed by the Virginia Department of Juvenile Justice, Department of Social Services, Department of Mental Health and Retardation, and the Department of Education, all of which have strict standards of compliance. What kinds of services are provided for juveniles housed at the Center? The Center provides a variety of services, such as, vocational and social skill development, substance abuse education, victim sensitivity, recreation, mediation, anger management, counseling, voluntary religious programs, medical and mental health evaluation and care, and education. Is the Center safe? Yes. The new facility is a state-of-the-art secure facility constructed to meet the highest standards for the construction of detention centers. The building is primarily of concrete block that is reinforced with steel rebar and concrete. Doors are made of heavy steel designed to meet the highest security standards. A Central Control Room Operator monitors movement inside and outside the building via security cameras that have been strategically located in and around the premises. The outer perimeter of the property is secured by chain link fence. How many juveniles are housed at the Center? The Center has eighty-one (81) beds for detainees divided among six (6) living units (pods). 5 Who pays for the costs of construction and operations? Member jurisdictions pay for the care and custody of the detainees in the Center in the form of a per diem. Additionally, the Department of Juvenile Justice pays approximately one half of the operational costs annually. Grants represent a small portion of the Center's annual revenue. Who are our employees? The Center employees and staff are very competent and highly trained in their respective jobs. The Center employs security and childcare staff, social workers, medical personnel, support staff, cooks, maintenance workers, laundry workers, administrators, transportation workers, and teachers. We are fortunate to employee some of the Valley's most dedicated individuals who are committed to the welfare of youth and the protection of our community. What is our Mission? The Roanoke Valley Juvenile Detention Center seeks to provide secure custody and care of juveniles in a safe, healthy environment, giving intense supervision and counseling in both the facility and community, protecting the community and beginning the rehabilitative process by promoting personal, social and emotional growth. Who are our commissioners? John Chambliss, Roanoke County Jane Conlin, City of Roanoke Ned McElwain, Botetourt County Jesse Hall, City of Roanoke* Chris Whitlow, Franklin County Jay Taliaferro, City of Salem Alan Hullette, Chief Administrative Officer James Yancey, Deputy Secretary *Chairman SECTION 5: Personnel During FY07, we experienced a turnover rate of approximately 25%. While the amount of turnover is significant, it is not outside the norm for residential programs serving juvenile populations. 6 Much of the turnover has been due to candidate disqualifications when they were hired pending their background checks and we had several employees to leave for jobs with higher pay The following information provides a snapshot of our personnel activities for FY2007 and diversity information on our workforce. Total full-time 65 Total part-time 10 Terminations 16 New hires 21 Retired 2 Employee grievances filed 0 Employee grievances resolved 0 Percent of workforce male 47% Percent of workforce female 53% Percent white 63% Percent black 37% Percent other race 0 SECTION 6: Programs and Services Performance-based Standards-An Overview RVJDC is in its third year of participation in this nationally recognized quality improvement process in order to ensure that the highest levels of care, customer service, and accountability are sustained. Performance-based Standards (PbS) for Youth Correction and Detention Facilities is a system for agencies and facilities to identify, monitor and improve conditions and treatment services provided to incarcerated youths using national standards and outcome measures. PbS was launched in 1995 by the US Department of Justice, Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention (OJJDP) to improve the deplorable conditions reported by the 1994 Conditions of Confinement study of 1,000 secure facilities. Directed by the Council of Juvenile Correctional Administrators (CJCA) with technical assistance from New Amsterdam Consulting, PbS asks participants to collect and analyze data to target specific areas for improvement. The PbS system of continuous learning and improvement provides: 1. A set of goals and standards that individual facilities and agencies should strive to meet; 2. Tools to help facilities achieve these standards through regular self-assessment and self-improvement; 7 3. Reports that allow facilities to evaluate performance over time and in comparison to similar facilities; and 4. Promotion and sharing of effective practices and support among facilities. CJCA'sgoal is to integrate PbS into daily facility operations to create a field-supported and self-sustaining continuous learning and improvement system in facilities nationwide. CJCA provides support to PbS sites through a variety of training and technical assistance efforts, which include a consultant assigned to each site to ease and guide PbS implementation. Benefits of participation include: The ability to measure and track key indicators of facility performance; Comparison with similar participating facilities across the country; Definition of measurable goals and development of strategies to achieve them; Access resources and assistance to make improvements; and Accountability and data available to help gain public support. The PbS system asks facilities to collect certain data from records, reports and interviews and enter it online through the PbS website. The data is checked by PbS staff and used to generate an online graphic site report of each facility's performance in key outcome measures. The report tracks performance over time and shows facility measures compared to field averages. All data from individual facilities is kept confidential. Using the information in the site reports, facilities work with PbS consultants to identify areas that need improvement then develop and implement a detailed improvement plan. Over 150 facilities in 27 states and the District of Columbia are at various stages of participation in the PbS system - over 30 facilities have completed ten PbS cycles (data collections, site report analyses, developed and effected facility improvement plans) and 19 new facilities completed their first data collection in October 2004. Of the states participating in PbS, 17 have implemented PbS statewide. Post-disposition-Impact 180 Program RVJDC's post-disposition program, Impact 180, is a unique treatment program designed to provide an alternative sentencing option for local jurisdictions for youth who are at risk of being committed to the State. While it is not a boot camp, the highly structured program demands a youth's commitment to physical conditioning and hygiene, achievement of academic goals, participation if community service, active participation in individual, group, and family counseling, and a genuine commitment to behavior change. 8 Post-disposition programs offer youth, their families, and community service providers the opportunity to work collaboratively toward strategies that are most likely to produce positive and lasting behavioral changes. While the financial burden is carried by the localities, post-dispositional services may offer substantial savings to localities when compared to private residential programs where per diems run into the hundreds of dollars. The following is a snapshot of our post-disposition activity for FY2007: Total served 24 A vera2;e days served 167.6 Total completin2; the program 15 Total youth removed 1 Youth receivin2; aftercare services 15 Community service hours worked 300+ hours SHARE Food Bank . 16 hours at RVJDC Youth returned to public school 12 Youth obtaining GEDs 5 Youth obtaining leamer's permits 1 Average number of grade levels increased 1.7 Mental Health Services Based on comparative data collected each month on the mental health needs of detainees across the State, RVJDC continues to have the highest numbers of youth admitted with a diagnosed mental health diagnosis and highest in the numbers of youth requiring suicide watch status during their detention. Routinely, RVJDC has as much as 50% of its population with diagnosed mental health conditions and 57%-60% of its population requiring special precautions due to suicide risk. The following provides a snapshot of our mental health service: Of the 193 referrals made to our mental health professional, most of the referrals came from our admissions department or direct care staff (61 %), 9% came from our medical department, 10% were self-referrals (detainee requested counseling), and 20% of referrals came from teachers, CSU's, parents, and other outside sources. Of the 193 referrals, 146 cases were opened; however, 47 detainees were not provided services due to limited personnel resources. Of the referrals, 18% received counseling, 28% received crisis intervention services, 7% received case management services, 13% received brief follow-up services after being readmitted, and 24% of the referrals were either declined or duplicated (different people referring the same individual). 66% ofthe referrals were male while 34% were female. 63% were Caucasian, 28% African- 9 American, 1 % Hispanic, and 7% were multi-racial or bi-racial. 59% of the referrals were over the age of 15,37% were ages 13-15, and 4% were under age 12. Of the 146 cases, a total of 123 detainees received individualized services (some were open/closed 2-3 times in the same year). 78% of the youth receiving services had 1-4 sessions, 16% had 5-10 sessions, and 5% had 11 or more sessions. The average duration of treatment was 27 days. 59% of referrals were currently on suicide watch or had been on suicide watch in the past. Our mental health professional conducted a total of 563 individual sessions over the course of the year. We estimate that we have provided $38,879 in services rendered for individual services ($14,250 for initial evaluation/assessment fees; $10,530 for individual therapy sessions; $2,939 in case management fees; $11,160 for crisis services) and approximately $32,100 in services rendered in the form of group counseling. Blue Ridge Behavioral Services has one case manager located in the facility to assist in making appropriate referrals for detainees to follow up in the community once they leave the facility. V olunteerism A very important part of our program offerings come from the many volunteers that provide religious programs, assist in supervising and planning recreational activities or special events, and provide enrichment opportunities. Due to the limited active program time, we actually turn away groups and individuals who seek to provide volunteer services or we add them to a waiting list. The following is a snapshot of groups and individuals providing volunteer services at RVJDC: Dreama Wygal, Teen Challenge Greg Rooney Gospel Fellowship Church Parkway Wesleyan Church Big Hill Baptist Church Spirit of Life Church Rainbow Forest Baptist Church Shenandoah Baptist Church Christian Motorcycle Association Planned Parenthood of the Blue Ridge Alateen Alcoholics Anonymous Gideons International 10 SECTION 7: Utilization During FY2007, RVJDC had 906 admissions totally 21,775 bed days for the year. Our average length of stay (LOS) was 23.18 days which was above the 22.02 state average. The following further summarizes FY2007 utilization. July 71.96% January 62.96% August 78.65% February 80.34% September 76.67% March 84.71% October 62.68% April 81.23% November 59.59% May 90.68% December 59.18% June 75.76% FY2007 Utilization 100.00% 90.00% 80.00% 70.00% 60.00% % 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% July September November January March May Months The table below indicates the number of total bed days by locality. Locality FY2006 FY2007 Bed Days Bed Days Botetourt County 858 929 Franklin County 2,217 1,950 Roanoke County 4,667 4,244 Roanoke 9,955 12,380 Salem 1,381 1,548 Other 308 619 State 134 105 Total 19,520 21,775 11 The following table indicates FY2007 ADP by locality: Botetourt County (2) 2.55 Franklin County (8) 5.34 Roanoke County (20) 11.63 Roanoke (41) 33.92 Salem (10) 4.24 Other 1.70 State 0.29 SECTION 8: Support OperationslFacility Management While we have had some challenges with the physical plant, our day-to-day operations in food service, housekeeping, maintenance, and medical services continued to meet some of the highest standards in residential care. Visitors routinely comment on the cleanliness, orderliness, and the good state of repair of our building. Housekeeping and maintenance personnel have had to deal with a number of building related problems and medical staffhave had to respond to numerous potential medical threats that are atypical in our operation (Whooping Cough, CA-MRSA, TB, etc.). Based on my many years in residential care, I would describe our support personnel as some of the best when it comes to skill and the ability to work together to accomplish their work and overcome barriers when they are presented. One our greatest challenges has been our limited capacity to meet the increasingly more difficult medical needs of our youth. We have had youth placed in the facility who have been medically placed on monitoring equipment or treatment appliances that require electricity and constant observation. Since none of our cells have electrical outlets, we have been forced to run extension cords into cells to operate the prescribed equipment. As you might imagine, this practice is not ideal. I expect that this, or similar situations, will continue to offer staffing, fiscal, and other challenges in the coming year. SECTION 9: Budget and Finance Despite provisions in the Code of Virginia for the State to meet 50% of detention operational costs, RVJDC, like nearly all detention facilities, have seen the State's share offinancial support reduced substantially since FY2002. During FY08, RVJDC will receive approximately 33% reimbursement of its operational costs from the State leaving the remaining 67% of the costs to member localities and other users paid in the form of per diems. RVJDC continues its efforts to control costs and maintain per diems at the lowest levels possible. To that end, RVJDC has not increased its per diem in the past two (2) fiscal years and we do not anticipate increases through FY09. 12 SECTION 10: Achievements and Recognition National . Planning and steering committee of the annual National Juvenile Detention Association Conference in Richmond, VA . Staff presentations at the annual National Juvenile Detention Association Conference in Richmond, VA . Technical assistance and information was provided to the Texas Juvenile Probation Commission on Virginia's standards on building constructions and design . Technical assistance to the Florida Department of Juvenile Justice is being provided regarding medical standards and best practices. State . State Funding Taskforce · Local/State Partnership Taskforce . Detention Mental Health Committee · Emergency Medical Planning Committee . Virginia Gang Investigator's Association Legislative · Repeal legislation requiring Virginia courts to appoint counsel for juveniles at initial detention hearings . Federal Second Chance Act of2004 funding support efforts · Federal Mentally III Offender Treatment & Crime Reduction Act of 2004 funding support efforts Local · Post-disposition service agreements negotiated with Court Service Units · City of Roanoke's Disproportionate Minority Confinement Study Public Relations · RVJDC staff provided several informational presentations in the community during FY2006 (schools, police academy, civic organizations, churches, etc.). 13 Professional Contributions to the Field To detention: · Performance-based Standards data . Participation and leadership in NJDA national conference . Participation and leadership in the Virginia Juvenile Justice Association . Participation and leadership in the Virginia Council on Juvenile Detention · Participation in the American Correctional Association . Emergency Medical Planning Committee . To mental health: · MA YSI-2 data submissions on detainee mental health (National) · Mental health screening data (State) · Detention Mental Health Committee To medicine: . Teen smoking data (National) To government: . State Funding Taskforce . Local/State Partnership Taskforce To law enforcement: · Intelligence dissemination through the Virginia Gang Investigators Association Publicity and Recognition ImageSource Magazine RVJDC highlighted in an article titled "Locking up Document Efficiency/Escaping Inefficiency" describing the use of technology in information management. DocuWare RVJDC highlighted in published case study for the use of technology in juvenile detention to save man hours and provide better customer service. Guard-l Plus RVJDC highlighted in published user profile for the use of technology to enhance security and safety practices in detention. 14 . ' Appendix A 15 '~'{~~~!1~1~ii'!~~~~~f~1,~~r""'-f~j~i~~!j~'~~!~;~~i~:' 1. The juvenile enters the system when an offense is committed and reported by a parent, citizen, agency complaint, or the police. 2. If the juvenile entered the system through police contact, a decision is made whether to counsel and release the youth back to the community or to arrest. If a parent, citizen, or agency made the complaint, then the complaint goes to intake. 3. An intake officer at the court service unit makes the decision whether to take informal action such as crisis-shelter care, detention outreach, or counseling; to take no action; or to file a petition. In some cases, a police officer or the original complainant will appeal to the magistrate if they disagree with the intake officer's decision. The magistrate must certify the charge and the matter is returned to intake to file a petition. 4. Once a petition has been filed, an intake officer decides if the juvenile should be detained or released to his or her parents/guardians. The decision is based on the juvenile's risk to self, community, or flight. 5. If the decision is made to detain the juvenile, a detention hearing is held within 72 hours in the Juvenile and Domestic Relations District Court to determine the need for further detention and examine the merits of the charges. 6. A preliminary hearing is held to ensure that the case has enough merit to carry it to trial. Issues of competency, insanity, subpoenas, and witnesses are also addressed. If no probable cause exists, the case is dismissed. If cause is determined then the case moves to the adjudicatory hearing. Also during this phase issues of transfers and waivers are addressed by the court. If certification is ordered or a direct indictment issued, the case goes to the circuit court (see sections 12-13). 7. Innocence or guilt is determined at the adjudicatory hearing. Witnesses and testimony are presented similar to an adult trial. If found not guilty, the case is dismissed. If found guilty, a dispositional hearing is held. 8. At the dispositional hearing, the pre-disposition report (social history) is used to assist in selecting appropriate sanctions and services. The court decides if the juvenile will be committed to DJJ or face community sanctions such as warnings, restitutions, or fines. A conditional disposition may be imposed ,such as probation, which includes participation in CSU programs, referral to local services or facilities, to other agencies, to private or boot camp placement, or to post-dispositional detention. Once the requirements have been met, the juvenile is released by the court. 9. If committed to DJJ, the juvenile must undergo psychological, educational, social, and medical evaluations conducted at RDC. 10. From RDC, the juvenile may go to a privately operated residential facility or a juvenile correctional center (JCC). At the JCC, a committed juvenile receives 24-hour supervision, education, treatment services, recreational services, and a variety of special programs. 11. After completion of the commitment period, a juvenile may be placed on parole or directly released. During parole, the juvenile transitions to the community through agency program efforts and is afforded local services. Some juveniles may need 24-hour residential care and treatment services provided by a halfway house. Upon completion of parole or entry into the adult criminal justice system, the youth is discharged from the system. 12. (Appeals Process and Circuit Court Cases) A case may be sent into the appeals process following the dispositional hearing. After presentation to the qircuit court, the case is reconsidered and the issue of guilt is examined. If the juvenile is found not guilty, the case is dismissed. If found guilty, the circuit court judge administers an appropriate juvenile disposition. 13. If the circuit court received the case through a direct indictment, a trial will take place. If found not guilty, the case is dismissed. If found guilty, the judge will decide whether to render a juvenile disposition or an adult sentence. ~ E ~ ... ~ ~ '.c ... .!. ~ .... ;:: 'l> ;;. .!. 'l> ;S ~ '1:: 'l> .... ~ - ~ ;:: .~ ::; .~ ~ ~ ~ .~ =t cS t t' ~ ... .~ ~ ~ e .::: '" ~- ~ t ~ .5 ::; ~ ~ .= ~ t~ 'l> ( 'l> .~ ~ .!. ~ ... ;:: 'l> ;;. .!. 'l> ;S ~ :-e ~ . " v 'f;; " -, .!/ '2 !' :; -, .... o ~ 5 ~ '" fr- O ~ " o V> ,,-_...,' .,>,,;,.',::.:- ",',':~':".-:'";',.,.'''':<;'~'',..- O;-A-'1 ___.,-"1' I('~-,f' tf1!l.e..i'~;~\llQ,\TO)lr 'JJ ~ C fr: ''-';jf "' ~ 1- 0/ Jl.. tU-) ~ WHEREAS, The Roanoke Valley Amateur' Riidi,j Club (RV ARC), an'. affiliate of the ,American Radio Relay League, prom9tes.interestin amateur radio communications ant! . .. experimentation to provide electronic communications in the event of disasters and other ~mergencies; and WHEREAS, RVARC promotes cQirlmUnity involvement and public service events, supports recruitment and member radio' skill through its educational programs, provides socia) activities anti striVes to build on sUccesses through the enjoyment of amateur radio . to improve its effectiveness; and WHEREAS, public service rneTiierg'fncy communications support is improved by participating in simulated emergency eXercises associated with the Red Cross and the American Radio Relay League; and WHEREAS, RVARC participates in numerous.special events, including the Star City Special Event and Festival mthe Park; Club members engage infour contests per year, two of which will be the Virgi1iia State QSO Patty andARRL Field Day; RVARC has ranked as high as 12th in the nation with over 2400 entries; and WHEREAS, RV ARCsPOTiSor:s and maintainS two amateur repeater stations to be used for emergency and public service coi1imunications;' RVARC supports two youth ham clubs in area SCh90l/ an4 mstructs Radio Merit Badge for the Boy Scouts of America through the Blue Ridgellfountains.Coimcil;and . . - . . WHEREAS; RVAJ?9members are 4evoted to their hobby and welcome opportunities to assist anyone interesttidin.lef117ling,flore about amateur radio; and ~EJl.E.:4S' mein,b.'frs,vol~teers,.friends and suppo~ers will gath~r to celebrate the 75h AnnlVersary of TheJ{g9'!9~vd1iey AmateurRiidlO Club on Frzday, January 25, 2008, at the Roanoke Qhdpt4rofthe American Red Cross, 352 Church Avenue, S. w: ., .,Y...... . NOW, THEREI;p~;'I; q::1Y~ls9nllarris, Mayor of the City of Roanoke, Viritnia, recogTJize andci/TTlmJ!"rli1~eiR.()arzokf Valley ATTiateur RiidiD Club for its continued support oflocal aruFnqtiQ1f'!I,(J#.~ter relief a1Jdemergency communications, and do hereby proclaim JanucUy2.1~2.7,;2.008,throughout this great All-America City, as . ". .,.. ..' .... " ,'0";' .,.:.... , AMAr#~/l11>IO APPRECIATlq1V WEEK, and, Friday, January 25, 206B:,i1ip'tirticular,as .' '" '," v-~. ':-.... ..' .. ROANOKE VALLBtAiiJi:11PR/wJIO CLUB 75TH ANNIvERSARY. .. .." ....... '. '-",',' Givenwzder our hands and the!$~i;!,pJ:t 9!t)i.of Roanoke this seventh day of January in theyear two thousand cmdet~b.e!,,~':,;,:,;q~ ATTEST: C. Nelson HarriS Mayor - I , 9W.anoIre Clmataut. :Iladi.. eJ.u6. ~ gwat plea6wte in. announcing. ClWt ((75t4 ~WUJ." :In.~4tJW ~1Be~6di~JuledQ4~ eete6ttQtWn, to. k 4J.d at t4e 9led ~6 I<<afed at 352 e4WIdi €We.. SW, ~ V4. M ~ nigJit at 8:00pm, 1mauwJ t/ie 2514 42008. We cooutJ k ~ fuJMud illJBU could 1lIUnd, tuUl (.16' ~lJIUA (.I6"i6tunce in. ~ die ~ wid 6eJU1ke 0{. ~ Clmataut. !iladUJ. elu6... :II tpU ('41& not attend, ~ IIUIUld trpp1l<<iate a letta" ct1tti/kate ~ ClWt ((75tJi ~tlIUJ." We will c.ompik it wit4 otAa ~ tuUl tl/b4". Wle wad, itwilLkdi6p~ dwdng. tIU6 "pedal 1I<<.Q6;M" !1lea6e "end tdte46 fA1.: Roanoke Valley Amateur Radio Club IDe, W4CA PO Box 2002 Roanoke, VA 24009 9fuutft tpUlU!lUJ mud! (.04 taIing. time to. hip ~ Clmataut. 9ltulUJ. eJu6. ~ .. cu:If1euement wu/. 6ewice'" BU4 elJ.. Sin~~ filM. filIum. a:B4a fJ4UUUnt CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 7, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatric~, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request for a Public Hearing To Consider Appalachian Power Company Request for Easement on City-Owned Property Pursuant to the requirements of the Code of the Commonwealth of Virginia, the City of Roanoke is required to hold a public hearing to consider the granting of an easement over city owned property. Appalachian Power Company has requested an easement across two city-owned properties Tax Map numbers 7200106 and 71 50109 in order to provide for additional support structures and related cable/wires. The properties are vacant parcels located in the northeast section of the City near Orange Avenue and Lynn Brae Drive. Recommended Action: Schedule a public hearing to be held on Tuesday, January 22, 2008, on the above matter. Respectfully submitted, Darlene L. B cham City Manager Honorable Mayor and Members of City Council January 7, 2008 Page 2 DLB:c1t c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist CM07-00201 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 7, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request Public Hearing for Encroachment in Public Right- of-Way - Retaining Wall at 2501 Wycliff Ave., SW Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing on the proposed use of City property by private parties. This is to request a public hearing be advertised on the above matter of an encroachment in the public right-of-way for a retaining wall proposed for 2501 Wycliff Avenue, SW. Upon approval, such hearing shall be scheduled for Council's regular meeting to be held on Tuesday, January 22, 2008. A full report will be included in the January 22, 2008, agenda material for your consideration. Respectfully submitted, Darlene L. B. rcham City Manager DLB:c1t Honorable Mayor and Members of City Council January 7, 2008 Page 2 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist CM07-00202 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov January 7, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr. Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Adoption of Calendar of Events for Budget Preparation Activities for FY 2008-2009 Background: As in prior years, City Council has approved the Calendar of Events for Budget Preparation Activities for the upcoming fiscal year. The recommended Calendar of Events for FY 2008-2009 is attached. Recommended Actions: Approve the attached Calendar of Events for Budget Preparation Activities for FY 2008- 2009. Respectfully submitted, ~~~ Darlene L. BurQ~am City Manager U Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM07-00199 Date February 15, 2008 April 1, 2008 April 21, 2008 April 22, 2008 May 1, 2008 May 8, and 9, 2008 May 12,2008 COUNCIL CALENDAR OF EVENTS FOR BUDGET PREPARATION ACTIVITIES FISCAL YEAR 2008 - 2009 Bud2et Preparation Activities Financial Planning Advertisement of real estate tax rate appear in newspapers Recommended budget presented to City Council at regularly scheduled meeting Advertisements of public hearings on recommended budget Public hearings on recommended budget and tax rates at 7:00 p.m. Budget Study - 8:30 a.m. - 5:00 p.m. City Council adopts General Fund, School Fund, Proprietary Fund budgets and an Update to the HUD Consolidated Plan and approves an annual appropriation ordinance at 2:00 p.m. CITY OF ROANQKE . OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 C. NELSON HARRIS Mayor January 8, 2008 Ms. Sharon L. Stinnette 1801 Mount Vernon Road, S. W. Roanoke, Virginia 24015 Dear Ms. Stinnette: Your resignation as a member of the Parks and Recreation Advisory Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, January 7, 2007. On motion, duly seconded and unanimously adopted, your resignation was accepted. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Parks and Recreation Advisory Board from August 2, 2004 to January 7, 2008. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, ~t.v c. Nelson Harris Mayor Enclosure pc: Carl H. Kopitzke, Chair, Parks and Recreation Advisory Board, 2314 Martin Lane, S. W., Roanoke, Virginia 24015 Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office " "t' ., ., , .. -' J. '''-. ." , ! .J:) ~'TI.J Sharon L. Stinnette 1801 Mount VemonRd., SW Roanoke. Virginia 24015 July 30, 2007 Mr. Steve Buschor, Director Roanoke Parks & Recreation 210 Reserve Avenue Roanoke, Virginia 24016 RE: Resignation from the Advisory Board Dear Mr. Buschor: It has been my privilege and pleasure to serve on the Advisory Board for the past several years. I appreciate the vision and diligence demonstrated by your department toward improving the quality of life for the citizens of Roanoke. A recent shift in'my professional and personal schedule has made it difficult to fully participate in the activities of the Advisory Board, and so I am offering my resignation from the Board. Thank you for the opportunity to work with you and your staff in recent years. Please keep up the good work! Sincerely, e51~~ ;(: .@r~ Sharon L. Stinnette CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 . FAX: (540) 853-1145 C. NELSON HARRIS Mayor January 8, 2008 Mr. Robert C. Jones P. O. Box 11 5 Fincastle, Virginia 24090 Dear Mr. Jones: A communication from the Deputy City Clerk advising of your resignation as a . member of the Parks and Recreation Advisory Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, January 7, 2007. On motion, duly seconded and unanimously adopted, your resig~ation was accepted. On behalf of the Members of Roanoke City Council, I would I!ke to express appreciation for your service to the City of Roanoke as a member of the Parks and Recreation Advisory Board from February 2, 2004 to January 7, 2008. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, ~ Mayor Enclosure pc: Carl H. Kopitzke, Chair, Parks and Recreation Advisory Board, 2314 Martin Lane, S. W., Roanoke, Virginia 24015 Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office - J '.-- . ,- .-' ," 7....,.",(\1 -"'0". . '.;;";::.~2:::' _,.,.g f. 'c, '" ' . ,.i CC"CI I . '<,> .~" ",,' ,'.. > ':. ~>" :r" ,,'" 'i,I,,<,<C J; ': ""~"N' 'J\,:,c,:, . ,,' '~",-.,p f}. ""~'>":'",::,,,,\,}:,~',i''' \., .:" ,. i"\ :L"r< ,'" 1;.; .' ,-' '" I.'". /,"'::' ". "';"<t , ..'?\. ';1':' "". . " "~'_d'<ji:::':'\ ',.~'.~~,t'", """., ".". "" ";""4{'" ,,','::. ;:;;;, :."i:, . fA';;;: "",', '(:"~"\,;.; ,. '\~':1>'~:.~:~" :>"""""',;,' .;:v; ,"".,/ g :,'.. '.3/''-;, .,. . .:', :;";""2 :".1>.." ',.\ I,' -"~, I' ." , . 'i,.;"",",;,, J'W .:. ..<,,"'~:;:"~...', . ")}' ;;:~:;;,"~~"',;~:;'; , " "'.h.",.... '''''','. '-'."" '..' . 'F'>:'';'';'"",,-, 'j ;, . ,"', ,\(.'-..:;/; .. ; :'~'~1~'j \\ i'''i; " ",", c." ..... ,"0;"";, ". >;__ ";,7,' ., ." '.,'"" "~\l'..", ., ".' f ~,,,: '''.. ,t "i)':';;;:"::':.,.,.. ":~;'': >? ,>. ,., i';? .";';';.- !;" ;~ ;;~~J~;0'~ '~b . I ... ';, {ii'S ". . '. " ,:;+" '." " :.- ,'.~i:~'~;:C'..,. " ,,,;.,., "< ,.. " . ", """\; "'."..",."., "'.:' '. ""',,' 3.: '}'/~ ", >:; " ,.i',:",: ';. ".' '; "'....\, ;.,,",.. ,. I"~::;,, ". "/} ,,'. ,,'>'" ..~: ;y",;; . , .. "';\:;~:"'i';';'-.: '/';'\,f'I~(:\'1:.Yi~; '(:;:";~"'~'~r ";," <'\"':'~, '.' ,{(i:, "Co , ;, i;'i\.,;, ",::. '. i/~; :';~L-';~i .I ., ;':'e'''.,')" i'.;C\.:'::;;;:'~, " . /. ;\"':ii;:;\:-:,> ;" ".. K'i'" ,: :'" :~' \<i~~~~~,i';':/;'~';6'j'.?,.; , tv';:!;,:,;",;,., '~"..,~ ,,,"IX "d'.", i.'; I,; , ," >, "~'ie' ". ,0 ,;,i.:)" '::\i"e" .....;. ..-. r7:~:,.!'".",.,.... e, ';',:''';n'' "ii I,,,) ,.,}; ;,; '., ""'1',<.. .. ;f};". i...: " 'j ~~1:::' ;';J~~'e'!; t~j~:~ IV,; ;2'!;~'f"~'ii~;!;rl'/;~";1 :iC1'" ''''''''.! .'" .' ':. '-:;"!; /;'." "., ., !-':', ;' ... "';< :, , ." i, 0i"e",,;.;~;. 'i,..:. "I. .,". ""i '. ",e, , ,,' i.C, , 0i"'J ~,1~€~~ ., '1 ~ '?' it~ .. ~ _ '. ';'~:~ '~: '.~. t'~ . 'c;~" :'-. :': ;~:,:' > "$~,I ,;\ (;j )f~;Y. '-:' ,I,. ," J~ L ~ I; > ,1; ~.. r: ."j;; ;:, ;~ ;;> ~ h':',,' ',> :::... " 'it: n~,p ",;, ~,;\ , -. "., I ~ 't., t",,:<'".~~t "Z ~- l~~;: i:,:;'! fr ,;": ~i;; ~-~ f I ~~::' <.,)~ "\ ':.:' ._ -~:5l',L:':'::a ;riZ"-j;,f}.,..,._ _.;1_,,_ ,. ,~~::l'. '..' ;';,;';\'. ',,',: --,;., "'",C",.., , ',-- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk January 7, 2008 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: SHEILA N. HARTMAN, CMC Deputy City Clerk Cecelia R. Tyree Assistant Deputy City Clerk This is to advise you that Robert C. Jones has submitted his resignation as a member of the Parks and Recreation Advisory Board. Sincerely, ~0. Sheila N. Hartman, CMC Deputy City Clerk :snh CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Assistant City Clerk, CMC STEPHANm M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk January 8, 2008 Rebecca J. Cockram, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms; Cockram: This is to advise you that Kermit E. Hale has qualified as a member of the Board of Zoning Appeals, for a term ending December 31, 2010. Sincerely, ~~.~~ Stephanie M. Moon, CMC City Clerk SMM:ew pc: Sheila N. Hartman, Deputy City Clerk Adalina Allicott, City Clerk's Office \G Oath or Affirmation- of-Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kermit E. Hale, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals for a term ending December 31, 2010, according to the best of my ability (So help me God). Subscribed and sworn to before me this / f~ay of ~ 2007. BRENDA S. ,MILTON, CLERK OF THE CIRCUIT COURT BY I~ (W ,CLERK f K:\oath and leaving service\Board of Zoning Appeals\Kermit E Hale oath letter 20 I O.doc CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va.us JESSE A. HALL Director of Finance email: jesseJlall@ci.roanoke.va.us January 7,2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: November Financial Report As we complete the first five months of the fiscal year, there are some notable national economic indicators that warrant mention. At the Federal Open Market Committee meeting held December 11, 2007, the Federal Reserve lowered the benchmark interest rate another 25 basis points from 4.50% to 4.25%. Recent indicators reflect a continuin9 housing slump, softening in business and consumer spending, elevated energy costs, as well as strains in financial markets. Unemployment rates as of October were at 2.9%, 2.9% and 4.4%, respectively, for Roanoke, the Commonwealth, and the Nation. At the State level, according to the Joint Money Committees report, revenues decreased 3.0% in November compared to November of last year due primarily to the timing of insurance premium refunds. The State Corporation Commission issued refunds to insurance companies in November this year compared to October last year. Revenues grew 3.6% on a fiscal year-to-date basis. Sales tax grew 2.8%, equal to the forecasted growth rate. Individual income taxes grew 6.8%, ahead of the projected annual growth rate of 6.2%. Conversely, corporate income taxes fell 26.7% due to lower corporate payments and a substantial increase in refunds. The City of Roanoke's adopted budget for fiscal year 2008 totals $252.6 million, representing a 5.4% increase over the adopted budget for fiscal year 2007. Budgeted revenue growth results from a projected increase in Real Estate and Personal Property tax revenues, as well as projected growth in various local taxes including Sales tax, Business License tax, and Prepared Food and Beverage tax. The aforementioned growth has been allocated to provide more funding to the Roanoke City Public Schools, for capital maintenance and equipment replacement, to enhance services to citizens, and to fund salary increases for employees. Furthermore, the fiscal year 2008 budget provides for greater social services program funding and the resources necessary to meet the current year's debt service requirements. The following narrative provides commentary on the significant events of the first five months of fiscal year 2008. Honorable Mayor and Members of Council January 7,2008 Page 2 Revenues Revenues through November increased 9.0% compared to the prior fiscal year. This relatively high level of growth is driven by revenue from the Commonwealth that is significantly higher on a year to date basis than last year, as further explained in the accompanying report. Most other revenues are growing as anticipated, taking into account that the due dates for some of our major taxes; business license, the second installment of real estate, and personal property, are due in the second half of the fiscal year. Detailed comments on variances for our major revenues are addressed as follows: General Property Taxes increased 5.9% in total as a result of growth in reassessments and new construction. The first installment of the real estate tax was due October 5. This tax is expected to grow by approximately 6.7% as a whole in fiscal year 2008, and actual growth has followed this trend for the first five months of the fiscal year. Partially offsetting this increase is a decline in personal property tax revenue compared to last year when the state tax relief on older years' taxes was phased out. When this occurred, taxpayers were balance billed their share of delinquent taxes previously covered through tax relief. This was a one-time item affecting the prior year, and it has an offsetting increase in the Grants-in-Aid Commonwealth category. Other Local Taxes increased 1.7% as presented in the accompanying financial statement. However, when adjusted for the change in telecommunications taxation, local taxes have grown 5.1 %. Transient Occupancy, Prepared Food and Beverage, and Cigarette taxes have increased, while the Sales tax is down 3.5% compared to the prior year. Business License tax has decreased from fiscal year 2007 and is impacted by higher exonerations in the current fiscal year. The new Telecommunications Tax program went into effect January 1, 2007 and affects the comparability of FY07 to FY08. Revenues are now remitted by companies to the Commonwealth. The State then pays the local governments, therefore receipts are delayed an additional month under the revised program than when administered locally. The timing difference in revenue recognition will be eliminated by the close of fiscal year 2008 when year end accruals are prepared. Permits, Fees and Licenses grew 55.6% from fiscal year 2007 due to an increase in building inspection permit fees, most notably due to the William Flemming High School project and Carilion Medical Center. Revenue from the Use of Money and Property decreased 48.0% compared to the prior year as a result of a change in the interest allocation method which negatively impacted the current year. Also contributing to the variance is a decline in building rental. The loss of Carilion Bio-Med as a tenant negatively impacts this category as do delays in payment by the state and federal governments for spaces they lease in the Commonwealth Building. I.... 1- /~. ";1.::;. (. . Grants in Aid Commonwealth will be impacted by State budget reductions announced earlier this fiscal year. Currently, the impact to the City is anticipated at $362,000, mainly as a result of a decrease in funding through HB 599. An adjustment to state revenues and budgeted expenditures will be recommended once the total revenue impact is finalized by the Commonwealth. Through November, revenues grew 26.8% compared to those of the prior year in part due to the increase in Social Services expenditures which are reimbursable by the Commonwealth. Also contributing to the variance is the reduction in the prior year revenue from the Commonwealth which occurred Honorable Mayor and Members of Council January 7,2008 Page 3 when tax relief expired on older year taxes and these amounts were balanced billed to local taxpayers. As mentioned previously, this has an offsetting decrease in the local tax category. Charges for Services revenue grew 10.6% due in part to an increase in Weed Cutting and Demolition billings as well as Public Safety charges. Miscellaneous Revenue increased 40.4% in part due to collections for the Building New Partnerships Conference held this September. In fiscal year 2007, collections were not received until much later in the fiscal year. Revenues from the Art Festival also contributed to the growth in this category because there were no collections in the prior year. Expenditures General Fund obligations as a whole increased 3.0%. The fiscal year 2008 expenditure budget includes funding of approximately $743,000 to cover contracts and purchase orders made during fiscal year 2007 but not paid by the end of that year. City Council approved re-appropriation of this funding when adopting the General Fund budget in May. Additionally, General Fund expenditures of all departments are affected by a 4% pay raise effective July 1, 2007. Other than these items which affect most categories of expenditures, variances between fiscal year 2007 and fiscal year 2008 are addressed as follows: Health and Welfare grew 14.0% due to increased foster care, adoption, and daycare expenditures as a result of a higher rate of child placement. Also, payments for foster care and adoptions are based on the needs of the child and are higher when special medical care is required. Lastly, the Commonwealth approved a 13% rate increase for foster family homes and adoption subsidy effective July 1, 2007 compared to a 4% increase in the prior year. Parks, Recreation and Cultural costs increased 17.1 % due in part to expenditures for the Arts Festival, as there were no related expenses in fiscal year 2007 until November. Also contributing to the variance is the encumbrance of the cleaning contract as well as additional personnel costs for the Libraries. In addition, the entire year of the Event Zone contract has been encumbered this fiscal year where only six months had been paid as of this point in the prior fiscal year. Nondepartmental expenditures decreased 46.5% due to a decline in the transfer of funds for the Capital Maintenance and Equipment Replacement Program to the Market Building, Civic Facilities, Capital Projects, Department of Technology, and Fleet Management funds. These transfers fluctuate from year to year based on the needs of each fund and availability of fund balance. Sincerely, Lf~ A tW Jesse A. Hall Director of Finance Attachments Honorable Mayor and Members of Council January 7,2008 Page 4 c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services I nternal Services Miscellaneous Revenue Total CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period July 1 . November 30 2006.2007 $ 36,177,606 17,768,951 495,321 641,725 876,180 14,810,904 $ 3,103,867 803,881 192,391 74,870,826 $ STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 . November 30 July 1 . November 30 Percentage Unencumbered Revised BUdget Expenditures 2006.2007 2007.2008 of Change Balance Appropriations Obligated General Government $ 5,190,001 $ 5,531,871 6.6 % $ 8,010,458 $ 13,542,329 40.8% Judicial Administration 3,192,071 3,259,990 2.1 % 4,839,539 8,099,529 40.2% Public Safety 27,367,078 27,762,363 1.4 % 34,507,919 62,270,282 44.6% Public Works 11,536,214 11,497,546 -0.3 % 14,531,232 26,028,778 44.2% Health and Welfare 13,611,916 15,514,639 14.0 % 20,050,685 35,565,324 43.6% Parks, Recreation and Cultural 4,574,514 5,354,952 17.1 % 6,280,490 11,635,442 46.0% Community Development 2,938,094 3,093,936 5.3 % 3,293,237 6,387,173 48.4% Transfer to Debt Service Fund 13,295,323 13,404,010 0.8 % 5,647,052 19,051,062 70.4% Transfer to School Fund 24,926,195 .26,407,465 5.9 % 35,808,869 62,216,334 42.4% Nondepartmental 4,016,145 2,147,328 -46.5 % 8,417,034 10,564,362 20.3% Total $ 110,647,551 $ 113,974,100 3.0 % $ 141,386,515 $ 255,360,615 44.6% July 1 . November 30 2007.2008 $ 38,325,073 18,076,545 770,862 657,762 455,516 18,785,423 Percentage of Change 5.9 % $ 1.7 % 55.6 % 2.5 % -48.0 % 26.8 % 0.0 % 10.6 % 3.2 % 40.4 % 9.0 % $ 3,434,388 829,810 270,112 81,605,491 Current Fiscal Year Percent of Revenue Estimate Received 39.6% 24.4% 63.0% 48.1% 52.2% 28.3% 0.0% 40.6% 32.0% 37.0% 32.3% Revised Revenue Estimates 96,801,000 74,210,000 1,224,000 1,367,000 872,000 66,269,884 38,000 8,453,000 2,595,000 731,000 252,560,884 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Rentals "$ 301,874 $ 178,223 Event Expenses 91,428 63,785 Display Advertising 20,835 16,668 Admissions Tax 120,517 98,944 Electrical Fees 12,587 7,878 Novelty Fees 28,401 8,717 Facility Surcharge 47,496 63,825 Charge Card Fees 13,987 19,937 Commissions 10,409 4,377 Catering/Concessions 190 205,009 Other 30 425 Total Operating Revenues 647,754 667,788 Operating Expenses Personal Services 803,890 850,085 Operating Expenses 487,608 515,343 Depreciation 364,838 216,895 Total Operating Expenses 1,656,336 1,582,323 Operating Loss (1,008,582) (914,535) Nonoperating Revenues/(Expenses) Interest on Investments 8,990 (37,820) Transfer from General Fund 516,498 Transfer to Debt Service Fund (46,309) (47,059) Interest and Fiscal Charges (37,470) (39,112) Miscellaneous 510 65,361 Net Nonoperating Revenues/(Expenses) (74,279) 457,868 Net Loss $ (1,082,861) $ (456,667) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Market Garage $ 133,184 $ 165,663 Elmwood Park Garage 181,381 216,533 Center in the Square Garage 106,120 83,569 Church Avenue Garage 281,545 240,837 Tower Garage 209,645 195,115 Gainsboro Garage 46,125 29,006 Williamson Lot 31 ,484 32,928 Higher Ed Center Lot 30,331 21,950 Market Lot 4,186 14,033 Elmwood Lot 25,621 33,533 Warehouse Row Lot 11,987 12,442 West Church/YMCA Lots 10,946 10,946 Total Operating Revenues 1,072,555 1,056,555 Operating Expenses Operating Expenses 343,091 380,452 Depreciation 283,705 235,595 Total Operating Expenses 626,796 616,047 Operating Income 445,759 440,508 Nonoperating Revenues/(Expenses) Interest on Investments 48,047 52,691 Miscellaneous 27,500 Transfer from General Fund 15,068 11 ,340 Interest and Fiscal Charges (102,821 ) (119,725) Net Nonoperating Expenses (39,706) (28,194) Net Income $ 406,053 $ 412,314 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2007 FY 2008 FY 2007 Operating Revenues Retail Space Rental $ 90,432 $ 111 ,122 Total Operating Revenues 90,432 111,122 Operating Expenses Operating Expenses 88,534 104,701 Depreciation 39,421 4,290 Total Operating Expenses 127,955 108,991 Operating Income/(Loss) (37,523) 2,131 Nonoperating Revenues Interest on Investments 13,580 4,618 Transfer from Capital Projects Fund 274,300 Transfer from General Fund 570 Miscellaneous 19 Total Nonoperating Revenues 14,169 278,918 Net Income/(Loss) $ (23,354) $ 281,049 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED NOVEMBER 30, 2007 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2007. BALANCE AT OCT 31,2007 CONSOLIDATED FUNDS $88,264,857.53 RECEIPTS $25,519,006.96 BALANCE AT DISBURSEMENTS NOV 30, 2007 $33,613,779.93 $80,170,084.56 BALANCE AT NOV 30, 2006 $98,950,227.75 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING NOVEMBER 30, 2007. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: CORPORATE NOTES lOCAL GOVERNMENT INVESTMENT POOL SUNTRUST INSTITUTIONAL MONEY MARKET U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $6,941.43 1,936,774.19 499,950.00 26,124,568.28 10,508,824.87 20,750,000.00 14,917,210.83 5,425,814.96 $80,170,084.56 DECEMBER 12, 2007 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2007 FY 2008 FY 2007 Additions: Employer Contributions $ 4,712,105 $ 4,302,375 Investment Income Net Appreciation in Fair Value of Investments 4,173,596 26,326,937 Interest and Dividend Income 1,917,932 2,479,182 Total Investment Income 6,091,528 28,806,119 Less Investment Expense 53,941 68,302 Net Investment Income 6,037,587 28,737,817 Total Additions $ 10,749,692 $ 33,040,192 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 10,307,055 17,061 10,324,116 $ 9,661,437 20,505 9,681,942 Net Increase 425,576 23,358,250 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance November 30 378,571,495 $ 378,997,071 334,232,043 $ 357,590,293 6 CITY OF ROANOKE PENSION PLAN BALANCE SHEET NOVEMBER 30, 2007 FY 2008 FY 2007 Assets Cash $ 874,380 $ 915,308 Investments, at Fair Value 380,192,426 358,613,815 Due from Other Funds 3,097 1,778 Total Assets $ 381,069,903 $ 359,530,901 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable $ 2,071,369 1 ,463 $ 1,936,256 4,352 Total Liabilities 2,072,832 1,940,608 Fund Balance: Fund Balance, July 1 Net Gain - Year to Date 378,571,495 425,576 334,232,043 23,358,250 Total Fund Balance 378,997,071 357,590,293 Total Liabilities and Fund Balance $ 381,069,903 $ 359,530,901 7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk January 10, 2008 Mr. Laurence M. Levy 2651 Cornwallis Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Levy: . , At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 7, 2008, you were appointed as a City representative of the Roanoke Valley Resource, Authority, for a term ending December 31,2011. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which will be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church'Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to '; which you were appointed. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish you with a Financial DisClosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Mr. Laurence M. Levy January 10, 2008 Page 2 Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Resource Authority. Sincerely, ~rn. r'rjD&Yv . Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Deborah Charles, Secretary Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office ) COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: i, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of January 2008, LAURENCE M. LEVY was appointed as a City representative of the Roanoke Valley Resource Authority, for a term ending December 31, 2011. Given under my hand and the Seal of the City of Roanoke this tenth day of January 2008. ~rn.~o-I. '. City Clerk ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853.1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANlli M. MOON, CMC City Clerk August 8, 2007 Ms. Cheryl C. Miller 2631 Creston Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Miller At a regular meeting of the Council of the City of Roanoke, which was held on Monday, January 7, 2008, you were appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, Board of Commissioners, to fill the unexpired term of Gregory W. Feldmann ending August 31, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which will be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor , Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2-3114 and 2.2-311 5, Code'ofVirginia (1950), as amended, I am required to furnish you with a Financial Disclosure Form.. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming the duties of your office. Ms. Cheryl C. Miller January 10, 2008 Page 2 Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a.copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Commissioner of the Roanoke Redevelopment and Housing Authority, Board of Commissioners. Sincerely, ~f.n.~ Stephanie'M. Moon, CMC City Clerk SMM:ew Enclosures pc: Glenda Edwards, Interim .Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359 Joseph W. Lee, III, Chair, Roanoke Redevelopment and Housing Authority, 315 25th Street; S. W., Roanoke, Virginia 24014 . Sheila N. Hartman, Deputy City Clerk ., Adalina Allicott, Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of the Council of the City of Roanoke, which was held on the seventh day of January 2008, CHERYL C. MILLER was appointed as a Commissioner of the Roanoke Redevelopment and Housing Authority, Board of Commissioners, to fill the unexpired term of Gregory W. Feldmann ending August 31, 2010. Given under my hand and the Seal of the City of Roanoke this tenth day of January 2008. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk January 10, 2008 Ms. Carol D. Tuning 339 Salem Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Tuning: At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 7, 2008, you were reappointed as a member of the Fifth Planning Dist~ict Disability Services Board for a term ending January 31, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City. of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Buildin.g, 21 5 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Ms. Carol D. Tuning January 10, 2008 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Fifth Planning District Disability Services Board. Sinc;:erely, #,J..~..)rn. ~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure Pc: Roslyn J. Kingery, Administrative Support, Fifth Planning District Disability Services Board, P. O. Box 173, Salem, Virginia 24153 Sheila N. Hartman, Deputy City Crerk Adalina Allicott, Secre,tary, City Clerk's Office \ COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of January 2008, Carol D. Tuning was reappointed as a member of the Fifth Planning District Dis-ability Services Board, for a term endi~g January 31, 2011. / Given under my hand and the Seal of the City of Roanoke this tenth day of January 2008. ~m.~hv City Clerk