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Home My WebLink AboutCouncil Actions 02-19-08 TRINKLE 38015-021908 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 19, 2008 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Council Member Wishneff arrived late. The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, February 21, 2008, at 7:00 p.m., and Saturday, February 23, 2008, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 1 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Proclamation declaring February 2008 as African American Heritage and Black }~istory month. f Proclamation was presented to Mignon Chubb-Hale, Roanoke City School Board Trustee. 3. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, November 19, 2007. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(l), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. . C-3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the award of a public contract involving the expenditure of public funds, where discussion in open session would adversely affect the negotiating strategy of the City, pursuant to ~2.2- 3711 (A)(29), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the expansion of an existing business where no previous announcement has been made of the business' interest in expanding its facilities in the City, pursuant to 92.2-3711 (A)(5), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. 3 C-5 Reports of qualification of Adam W. Boitnott and Christopher M. Walters as members of the Parks and Recreation Advisory Board for terms ending March 31,2011. RECOMMENDED ACTION: Received and filed. At this point Council Member Wishneff entered the meeting. (2:02 p.m.) REGULAR AGENDA 4. PUBLIC HEARINGS: NONE. 5. PETITIONS AND COMMUNICATIONS: a. Update on downtown initiatives and a request for consideration of a Retail Management Incentive Program. William H. Carder, Executive Director, Downtown Roanoke Inc. (Sponsored by Mayor C. Nelson Harris and Council Member Alfred T. Dowe, Jr.) Matter referred to the City Manager for report and recommendation to the Council. 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: · Affirmative Action and Diversity Initiatives for Calendar Year 2007 ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Shelter Plus Care Renewal Grant Award from the U. S. Department of Housing and Urban Development; and appropriation of funds. Adopted Resolution No. 38015-021908 and Budget Ordinance No. 3801 6-021 908. (7-0) 2. Acceptance of the Roanoke Homeless Assistance Team (HAT) Grant Renewal from the U. S. Department of Housing and Urban Development; and appropriation and transfer of funds. Adopted Resolution No. 38017-021908 and Budget Ordinance No. 38018-021908. (7-0) 4 3. Execution of Amendment No.3 to the 2004-2005 CDBG/HOME Agreement with the Roanoke Redevelopment and Housing Authority; and transfer of funds. Adopted Resolution No. 38019-021908 and Budget Ordinance No. 38020-021908. (7-0) 4. Authorization to execute a Performance and Loan Agreement between the City of Roanoke, the Roanoke Redevelopment and Housing Authority, and the Hancock Building, LLC., for promotion of redevelopment within the City. Adopted Ordinance No. 38021-021908. (6-1, Council Member Wishneff voting no.) b. DIRECTOR OF FINANCE: 1. Allocation of the City's 2008 General Obligation Public Improvement Bond proceeds; and appropriation of funds. Jesse A. Hall, Director of Finance. Adopted Budget Ordinance No. 38022-021908. (7-0) 7. REPORTS OF COMMITTEES: a. Request of the Roanoke City School Board for appropriation of funds for the Federal Communications E-Rate Program and the Virginia Middle School Teacher Corps Program; and a report of the Director of Finance recommending that Council concur in the request. Vivian Penn- Timity, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 38023-021908. (7-0) 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Vice-Mayor Trinkle requested that the City take appropriate measures to recognize the anniversary of the tragedy of the Virginia Tech students that occurred on April 16, 2007. 5 Council Member Fitzpatrick stated that he has selected a committee to look at the City's streetcar project. He added that the committee, which is comprised of employers, business owners, and DRI members, will begin meeting soon. Mayor Harris commended City staff on their efforts with coordinating the reception and dinner that was held on Monday, February 18 at The Hotel Roanoke and the unveiling of the Martin Luther King, Jr. monument on February 19 at the Martin Luther King, Jr., Memorial Bridge on First Street. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council. 12. CITY MANAGER COMMENTS: The City Manager announced that City staff attended the United Way Luncheon last week, noting that Leadership Giving from the City of Roanoke for 2007 had increased from 27 to 40 individuals; and contributions from the City increased from 2006. She expressed appreciation to Susan Lower, Director of Real Estate Valuation and others for their efforts during the campaign. Ms. Burcham also announced that new entrance way signs with the City logo will be posted in the near future and directional signs will be installed in the downtown area in order to make it easier for people to navigate through the City. She reported that the fire near Carvins Cove was contained and urged citizens to refrain from going to the Carvins Cove Park until it is reopened. She also acknowledged the Fire/EMS department for providing assistance to Roanoke County to help fight the fire. The City Manager commended the City workforce for their outstanding work during the recent windstorm. 6 Recessed at 3:45 p.m. for closed session, in the Council's Conference Room, Room 451. Council Members Dowe and Wishneff left during the closed session. c Reconvened at 4:38 p.m., in the Council Chamber. CERTIFICATION OF CLOSED SESSION. (5-0) Appointed David W. Spradlin as a member of the Towing Advisory Board to fill the vacancy created by the expiration of the term of office of Charles R. Brown ending October 31, 2010; and Michael D. Wray as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Martha C. Williams ending June 30, 2008. THE COUNCIL MEETING WAS DECLARED IN RECESS AT 4:40 P.M., TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 7 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 19, 2008 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--RolI Call. (Mayor Harris and Council Member Wishneff were absent.) The Invocation was delivered by Council Member Alfred T. Dowe, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Vice-Mayor David B. Trinkle. Welcome. Vice-Mayor Trinkle. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Tonight's Council meeting will be replayed on Channel 3 on Thursday, February 21, 2008, at 7:00 p.m., and Saturday, February 23, 2008, at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 8 . A. PUBLIC HEARINGS: 1. Request of Second Presbyterian Church that property located at 305 Highland Avenue, S. W., be rezoned from MX, Mixed Use District, to IN, Institutional District. George A. McLean, Jr., Attorney, Spokesperson. Adopted Ordinance No. 38024-021908. (5-0) 2. Consideration of an amendment to the Vision 2001-2020, the City's Comprehensive Plan, to delete the current South Roanoke Neighborhood Plan dated June 1, 1988, and to include the South Roanok.e Neighborhood Plan dated January 24, 2008. Christopher L. Chittum, Agent, City Planning Commission, Spokesperson. Adopted Ordinance No. 38025-021908. (5-0) 3. Consideration of a vacation of a public utility easement along Orange Avenue, N. W., for the expansion of the Family YMCA. Darlene L. Burcham, City Manager. Adopted Ordinance No. 38026-021908. (5-0) 4. Consideration of a conveyance of City-owned land to Newbern Properties, LLC, for expansion of a heating and air conditioning company. Darlene L. Burcham, City Manager. Action on the matter was tabled until Monday, March 3, 2008, at 2:00 p.m., or as soon thereafter as the matter may be heard. The City Manager was requested to provide the Council and residents of Countryside Estates with information pertaining to the extension of the existing building owned by Newbern Properties, LLC, and the ongoing maintenance of the golf course. 5. Consideration of Enterprise Zone One A and Enterprise Zone Two and its subzone amendment applications. Darlene L. Burcham, City Manager. Inasmuch as additional parcels were being considered for inclusion in Enterprise Zone One A, action on the matter was tabled until Monday, March 3, 2008 at 2:00 p.m., or as soon thereafter as the matter may be heard. Adopted Resolution No. 38027-021908 regarding Enterprise Zone Two. (5-0) B. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 9 STEPHANIE M. MOON, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov ') February 20, 2008 Dr. Billy K. Cannaday, Jr. Superintendent of Public Instruction Virginia Department of Education P. O. Box 2120 Richmond, Virginia -23218 Dear Dr. Cannaday: SHEILA N.HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk I am enclosing a ceremonial copy of a proclamation declaring the month of February as African American Heritage and Black History Month, which was presented to Mignon Chubb-Hale, Roanoke City School Board Trustee, at the regular meeting of the Council of the City of Roanoke held on Tuesday, February 19, 2008. SMM:ew Enclosure Sincerely, ~~ rn.~NV Stephanie M. Moon, CMC City Clerk pc: Mignon Chubb-Hale, Roanoke City School Board Trustee, 2721 Cove Road, N. W., Roanoke, Virginia 24017 Office of the Mayor CITY OF WHEREAS, African Americans are prominent in Virginia and American history; the famous historian, Dr. Carter G. Woodson, a native Virginian and the son of former slaves, brought this fact to the world's attention by founding the Association for the Study of Negro History Week, the precursor to Black History Month; and every February, American and Virginia observe Black History Month celebrating and honoring the many achievements and contributions made by African Americans to the economic, cultural, and political development of America; and WHEREAS, many African Americans have figured prominently in their respective fields throughout the past century, including such distinguished Virginians as Oliver Hill, Esquire, whose 1954 argument in Brown v. the Board of Education of Topeka, Kansas, mandated the integration of America's public schools; the Honorable 1. Douglas Wilder, Virginia's sixty-sixth Governor and the first African Americ~nfrom any state to win a gubernatorial election; Mrs. Maggie Walker, a prominent civic leader and founder and President of the St. Luke Penny Bank, the first American Bank established and operated by a woman of any race; Dr. Billy K. Cannaday, Jr., first African American Superintendent of Public Instruction for the Commonwealth of Virginia; and the Honorable Noel C. Taylor, first African American Mayor of the City of Roanoke; and WHEREAS, many other African Americans have made important contributions to our society, such as Booker T. Washington, the nation's first foremost black educator; Martin Luther King, Jr., our nation's greatest civil rights activist with a national holiday; Thurgood Marshall, the first African American United States Supreme Court Justice; and WHEREAS, the citizens of the City of Roanoke are encouraged to recognize the achievements of African Americans in the fields of science, technology, education, medicine, government, literature, visual and performing arts; and WHEREAS, African Americans are commended for their ongoing contributions to our great country. NOW, THEREFORE, I, C. Nelson Harris, Mayor of the City of Roanoke, Virginia, urge all citizens to join in this celebration, and do hereby proclaim February 2008, throughout this great All-America City, as AFRICAN AMERICAN HERITAGE AND BLACK HISTORY MONTH. Given under our hands and the Seal of the City of Roanoke this 19th day of February in the year two thousand and eight. ~. ATTEST.' ~m.~ Stephanie M Moon City Clerk C. Nelson Harris Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 C. NELSON HARRIS Mayor February 19, 2008 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c...1(~ ~ C. Nelson Harris Mayor CNH:crt CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene a closed meeting to discuss the award of a public contract involving the expenditure of public funds, where discussion in an open session would adversely affect the negotiating strategy of the City, pursuant to S2.2-3711.A. 29, Code of Virginia (1950), as amended. Respectfully submitted, cm~~ Darlene L. Burth~~ City Manager DLB/lsc c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Harris and Council Members: This is to request that City Council convene a closed meeting to discuss the expansion of an existing business where no previous announcement has been made of the business' interest in expanding its facilities in the City, pursuant to 92.2-3 711.A.5, Code of Virginia (1950), as amended. Respectfully submitted, ~~~ Darlene L. B~h~m City Manager DLB/lsc c: William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE-CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk . CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 Carl H. Kopitzke, Chair Parks and Recreation Advisory Board 2314 Martin Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Kopitzke: This is to advise you that Adam W. Boitnott and Christopher M. Walters have qualified as members of the Parks and Recreation Advisory Board for terms ending March 31, 2011. . Sincerely, ~ 'rYJ'~hl-N Stephanie M. Moon, CMC City Clerk SM M :ew pc: Linda Bedasaul, Secretary, Parks and Recreation Advisory Board Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office ( Oath or Affirmation :ofT0ffice Commonwealth of Virginia, City of Roanoke, to-wit: I, Adam W. Boitnott, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a term ending March 31, 2011, according to the best of my ability (So help me God). ~~~ - ~ -:::,. Subscribed and sworn to before me this 5 day of ~ 2008. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY~~ ~~ K:\oath and leaving service\Parks and Rec\Adam W. Boitnott oath 3 201l.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Christopher M. Walters, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a term ending March 31, 2011, according to the best of my ability (So help me God). Subscribed and sworn to before me this 1;>'iJay of ~ 2008. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY CtJ;~m~~ , CLERK K:\oath and leaving service\Parks and Rec\Christopher M. Walters oath 3 2011.doc ~ CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members: Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Gwen W. Mason David B. Trinkle Brian 1. Wishneff C. NELSON HARRIS Mayor February 13, 2008 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: At the regular meeting of City Council to be held on Tuesday, February 19, 2008, we jointly sponsor William H. Carder, Executive Director, Downtown Roanoke, Inc., to present information on downtown initiatives and a request for consideration of a Retail Management Incentive Program. Sincerely, e.'.~.. .... ... t.:. "-. " ...... '.',- ..'~ ..-, . ~ .,' - '. . -. -,.,,' .' "-.-- ,. - ." ..'~' '., ',' . CNH/ATDjr:ew , r., CounCil Member pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Stephanie M. Moon, CMC, City Clerk 5.a. tn . . . 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I: == o c ~""d ~ ~ Q) ""d4-J~ U 4-J Q) .~ ~ lO ~ ~ ."f'"'"i 4-J 4-J 4-J en .,....,( q .~ ~ Q) Q q ""d 4-J . ~ .~ Q) bJJ q ~ Q) ~ ~ ,..0 ,..o~~ Q) Q) ~ >,~ q ~ 4-J 0 ~ "."f'"'"i en 4-J ..j....J 4-J .~ ~ u ~ u .~ 4-J (T1 i:j .~ .p ~ Q 5 ~ --' :-;:1 ""d v ~ ~ .~ ~ ~ ~ ""d z: o Q) q Q) 4-J ~ ~ ~ q 4-J ~ ~ ~ f:Q ~ 0.. E ""d gf d v:.a ~] ~ q B ~ ~ ~ ~~ ~,..o~~ e Qj ~ o c o u en is 1 DRI on Facebook Downtown Roanoke, Inc. has a robust "Facebook Page"-- a place where people can become "fans" of downtown Roanoke that is visible to both Facebook users and those on the outside such as through Google. On the DRI fan page we offer easy access to a wide variety of content such as videos, photos, interviews with local businesses, blog posts, major event calendars and more... .oOWNToWN ROANO.lCE'.IN( The DRI fan page on Facebook has been tremendously successful in a short period of time. In just three weeks we have attracted 190 fans who regularly follow new content. We can identify these people and have deep demographic statistics on them. We can easily message them all at once and they routinely invite others to join them in being a fan of our content. (For perspective, the frequently updated Roanoke Times fan page has only 72 fans in the last six months.) Anyone in or out of Facebook can view our content without becoming a "fan," and they do. Our statistics tell us that DRI's logo and presence on Facebook has garnered over 42,000 impressions. According to Forrester Research, Facebook currently has over 60 million members, growing at a rate of 250,000 new users a day. 40% of these new users are over the age of 35. YouTube You Before January 30th, if you looked up "Downtown Roanoke" (or even "Roanoke") you'd get an overwhelming number of Glimpses ofthe City of videos with teens filming ~e Christmas themselves skateboarding :~~:3weeksa9o all over the city. That all VIDWS 18 changed when we started uploading our Facebook videos to YouTube and properly "tagging" (describing) them. In fact our Downtown Walk-Around video had over 200 views in the first two hours it was available. Out of Googles hundreds of thousands of videos, our downtown tour was the 45th most watched Travel video on January 30th. II. I~ .: f,f ;1'"..)1,- ~~~" "" 't ~,.. f' ~l~i \. ;'~fi\t '" . /""f;: \& ~ :":.:, . k:' ~~" '. ' CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Status Report: Affirmative Action and Diversity Initiatives for Calendar Year 2007 Introduction One of the most important elements of the City's leadership has been our commitment to diversity. At the City of Roanoke, our diversity is a source of strength for our employees and the work we do, and enhancing our diversity is a core component of our management practices. The City of Roanoke's success- and the success of our public service culture-depend on our ability to respect, celebrate and embrace the collective mixture of differences and similarities of our employees as a rich tapestry. Our success depends on every employee being given the chance to succeed. It depends on each of us working together to deliver quality services for our citizens, and feeling a sense of pride and fulfillment in what we do. For our citizens, our diversity means a workforce that reflects the community, with employees who understand our citizens' needs and aspirations. For our employees, our diversity means a culture where the best people want to work, where people are promoted on their merits, where we treat each other with respect, and where opportunities to develop are widely available to all-regardless of differences. As you will read in this report, we have made great progress embedding the principles of diversity and inclusion at the City. This has been done by holding management accountable, strengthening our efforts to attract and develop talent, and encouraging an innovative diversity and inclusion initiative so our employees can share an even greater sense of pride and fulfillment in what they do. '-- Honorable Mayor and Members of City Council February 19, 2008 Page 2 Our commitment to diversity will continue to be an enduring part of our success and a key element in our culture in the years to come. Attachment 1 provides an overview of the City's gender and racial diversity. Gender Distribution of Staff A review of 2007 employment data shows that women comprise 36.3% of City employees. There was a minimal increase from the 2006 figure of 35.9%. Of particular note is an increase of females in the professional category. Racial Distribution of Staff Exceeding last year's figure of 20.6%, people of color comprise 21.1 % of City employees. Do we have breakdowns on numbers of Hispanics? (not sure which of these categories cover Hispanics The City continues to lag Roanoke Census figures (32%); however the City exceeds Roanoke EEOC Workforce figures (17.6%). Two areas of concern are the loss of employees of color in the skilled craft and service/maintenance categories; however, there was a substantial gain of employees of color in the protective service category. New Hires & Promotions Employment data for 2007 shows that 25.7% of new hires and 13.3% of employees promoted were people of color. The new hire statistic reflects an increase of 6.4% from last year's figure of 19.4%, and the promotions statistic reflects a decrease of 8.9% from last year's figure of 22.2%. An area that saw considerable improvement is the hiring of minority candidates in the protective service category. Of concern is the decline in minority promotions in the technician category. Attracting Talent During 2007 our recruitment efforts continued to explore and develop broader avenues to attract talent and seek out diverse applicants. The Department of Human Resources consistently informed the public and surrounding areas about career opportunities with the City of Roanoke by attending over 30 career fairs. · Career Premier in Roanoke . UVA's Diversity Career Day · Ferrum College Job Fair · Radford University Career Fair · Roanoke Times Careerfest · Virginia Tech Directions Fair · Valley View Mall Job Fair · Piedmont Valley Community College · ODU Regional Diversity Career Fair · Dabney Lancaster Community College · TAP This Valley Works Job Fair · CIAA Career Fair · Virginia High-Tech Fair · MEAC Career Expo · The Black Engineers of the Year Awards Conference · UNCG Greensboro Spring EXPO Honorable Mayor and Members of City Council February 19, 2008 Page 3 · American Library Association · Camp LeJeune Military Base · East Carolina University · North Carolina Career Consortium · John Jay Criminal Justice Academy · National Neighborhood Network at Lincoln Terrace · Partnership Job Fair with the NAACP · JETS and usa Metro Job Fair · Roanoke College Internship Fair · Government Affairs at Sweet Briar College · Building New Partnerships Conference · Longwood Job & Internship Fair · Hispanic Professionals Career Fair · HREW Job Fair · Holiday Career & Lifestyles Job Fair · Challenge Job and Internship Fair · Averett University Network Fair · Community Network w/Chamber of Commerce In 2007, we continued to strengthen our associations with our longtime partners while working to develop new relationships to strengthen and diversify our recruiting efforts. Within the City of Roanoke we continued our outreach efforts at the community college and high school level. Classroom visits to both City high schools included topics such as "Workplace Etiquette", "We Too Live on Earth - How to Market Yourself Like a Business", "Resume Writing", and "Preparation for the Job Market - What to Know." Human Resources continued to strengthen its partnerships with Police, Sheriff and Fire/EMS in our collective effort to increase diversity in public safety by encouraging joint participation at local job fairs and military bases. Other efforts included speaking engagements with area high schools, after school groups, and local civic groups. Additional efforts with other departments included utilizing the "Connect Database" where young adults register through Economic Development. Those persons who indicated an interest in public safety, library or engineering served as another resource/pool of potential applicants. We also work with select undergraduate and graduate schools to attract and recruit diverse students. Building successful relationships with career placement offices at these schools has been instrumental in our search for top talent. As a result of all of these efforts, the City of Roanoke dramatically increased the number of applications for employment from a little over 9,800 in 2006 to 17,796 applications for calendar year 2007. That is an increase of 55%. From a gender perspective males accounted for 39% of applicants and females accounted for 61 %. The racial diversity of all applications was 28% minority; down 5% from last year's figures. Considerable success has been achieved in ensuring that hiring authorities have a large diverse pool of applicants from which to select their staff members. Honorable Mayor and Members of City Council February 19, 2008 Page 4 Workforce Development The City actively encourage our employees to fulfill professional goals and aspirations within our organization, and we work to provide a wide range of workforce development and training initiatives to assist them in achieving productive and rewarding careers. Emphasis continues on strengthening "diversity capacity" within the organization. During 2006 a cross-functional team of employees was convened as the Diversity Advisory Council. The group participated in an experiential training program which allowed participants to understand the powerful effects that cultural diversity plays in every person's life. Made up of several employees representing departments throughout the organization, the Council focused on making diversity and inclusion a core value within the organization. In 2007, diversity and inclusion was added as a core value of the City. In an effort to align our systems with our values, it was added as a core competency in the performance evaluation system as well. Every employee in the organization has a clearly defined responsibility to demonstrate an understanding of the impact of personal behavior in creating an inclusive and respectful workplace. Employees are expected to respond respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, ages, lifestyles, and religions. They are asked to behave in a manner that recognizes and values the collective mixture of differences and similarities of employees and citizens. It is also our expectation that they support diversity of thoughts and ideas in dealing with others and readily seek opportunities to learn in order to enhance interactions within a diverse workplace. Ongoing leadership programs provide employees opportunities to be prepared for advanced roles in leadership. Foundations for Leadership Excellence (FLE) and the Leadership Development Initiative (LDI) support the professional development of staff. During 2007, 19 women attended Foundations for Leadership Excellence and 2 women participated in the Leadership Development Initiative. The Employee Development Program (EDP) is available to employees who desire to manage their own personal development through a variety of venues. The program works in conjunction with our Tuition Assistance program. During 2007, the total number of employees enrolled in EDP was 92. Overall, the makeup of employees actively involved in formal and informal developmental pursuits during 2007 were 77% women and 75% people of color. Next Steps The City will continue to engage the community and recruit more women and people of color by refining our efforts through innovative recruitment and creatively tapping non-traditional venues. Such efforts currently underway include working with area high school counselors to connect job vacancies with newly graduated or graduating seniors, and speaking to young people in middle school, high school and special p.rograms for youth about the value and merits of a career in public service. Honorable Mayor and Members of City Council February 19, 2008 Page 5 We will also continue our encouragement and support of the Diversity Advisory Council, which will work to provide direction to management as it relates to increasing our capacity for diversity and inclusion. I am proud of our employees' efforts in and commitment to diversity-nonetheless, we have more work ahead. Embedding the principles of diversity and inclusion in everything we do is essential to achieving the City of Roanoke's goal to be an employer of choice that is committed to public service, equal opportunity and the importance of diversity in the workplace. Respectfully submitted, DLB:kg Attachments c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Asst. City Manager for Community Development James Grigsby, Assistant City Manager for Operations Keli M. Greer, Director of Human Resources CM08-00028 This fact sheet presents a recent gender analysis of employment for the City of Roanoke. The United States, Virginia and Roanoke figures represent 2006 U.S. Census data. The Roanoke Workforce figures represent 2005 EEOC figures. The City of Roanoke figures represent 2007 staff data. ~,D,.... Occupational Category Officials/Mana\jer Professionals 2006 Male 2007 Difference Female: Male Female Male Female 80% 60% 40% 20% 0% .__.___.-:1~__ 10._.__ 19 149 :206 481 24 9 118 99 Technicialil$ Protective Service Para-professiolill:ll Clerical Skilled Craft Service/Maintenance 225 151 99 207 59 485 44 24 161 9 119 17 96 11 233 100 . 60 411 ~ 159 5 18 Total # Total % 1107 620 1110 632 64.10%35;90% 63.70% 36.30% . o 2 -, 4 o o 1: 8 1: I\IIale Female :2 o United States o Roanoke o Oty of Roanoke o Virginia o Roanoke Workforce -3 3 -0.40% 12 0.40% Occupatl9nal Category Female Male Female: 80% OffiCials/Manager 0 0 -1 60% Professionals 20 27 17 33 6 40% echnicians 16 18 I Protective Service 42 4 20% . 0% Para-professional 5 6 Clerical 2 25 IlAale Female o 2006 o 2007 Skilled Craft 14 .~ Service/Maintenance 23 2 22 4 -1 2 .Total # 122 83 116 97 -6 14 Total % 59.50% 40.50% 54.50% 45.50% -5.10% 5.10% Male Female Male Female Male Female 11 di 70% 3 .2 60% . Professionals 21 14 10 17 -11 3 50% .Technlcians ',I 21 9 1 .20 -8 40% ; Protective Service 4 30 3 26 2 30% ----- ---------- 20% Para-professional 0 4 30 10 30 6 Clerical 2 8 17 -1 9 10% " 0% SkilledCraft 14 1 18 0 Service/Maintenance IVIale Female 2 1 3 0 Total # 67 39 94 49 0 2006 0 2007 ~'"-""---~-:--'::"""'"1 ."-"",~""'"--~,,,_."._..""-.--,-,_.---r-'1 Total % 63.20% 36.80% 65.70% 34.30% 2.50% -2.50% u This fact sheet presents a recent racial analysis of employment for the City of Roanoke. The United States, Virginia and Roanoke figures represent 2006 U.S. Census data. The Roanoke Workforce figures represent 2005 EEOC figures. The City of Roanoke figures represent 2007 staff data. Occupational Category OffiOials/Manager Professionals echnicians Protective Service , ~ara:pr~fe~i2.'2~! Clerical Skilled Craft Service/Maintenance 2006 2007 Difference White Black Other White Black Other White Black Other 25 290 258 483 4 76 48 51 o 8 1 6 25 297 257 478 5 77 46 59 o 10 4 8 o 7 -1 -5 o 2 3 2 100% 80% 60% 't~- 42 32 59 o o 2 124 95 59 43 29 53 o 2 -4 4 4 5 0.4% 40% Total Total %0 Professionals Technicians Protective Service - rofessional Clerical . SlIiilled Craft o Service/Maintenance Total # Jotal % .2 8 20% 41 28 44 o 6 6 2 o o o o 1 39 21 39 8 19 1'2 19 158 o 9 5 11 o 10 1 7 43 o 2 6 3 o o o 12 0% 7 1 10 38 Black Other 4 0 0 29 6 2 23 0 5 0 0 8 2 0 12 3 0 1 2 0 o o o o White Black 1 1 21 6 1 1 32 37 3 16 2 115.. 3 1 2 81.5% 18.5% 0.0% 74.2% 20.2% 5.6%-1.3% o o o o o o o White .3 -8 -22 27 35 8 3 o 40 8.9% 128 9t 55 White Black Other .3 -6 2 0.1% d o 8 o United States o Roanoke o Oty of Roanoke o Virginia o Roanoke Workforce White Black Other White Black Other White Black 84 22 2 124 19 0 77';'8% 20.4% 1.9% 86.7% 13.3% 0.0% o -2 -7 -5 o 3 -1 9 40% 20% 2 6 3 o 0% Black o 2006 0 2007 Oth er 20 13 15 167 White -1 -1 4 3 -3 -2 o o -4 1.1% 5.6% Occupational 'I , Category Officials/Manager Professionals r---'""_."""--:....,...-"".-..~"--"-;:' Technicians Protective Service E~ra-prQfessional . Clerical Skilled Craft Service/Maintenance Total # [fotal % Black Other 100% o -6 -~ 4 q o 0% 80% 60% 40% 20% 1 o o o White o Black o 2006 02007 Other -3 -2 -7.1 % -1.9o/~ ...... CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanok~ Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38016-021908 appropriating funds from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant, and amending and reordai.ning certain sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, ~f'n. ~ Stephanie M. Moon, CMC City Clerk SMM:ew _ Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services Carol Tuning, Human Services Coordinator ~s " IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of-February, 2008,. No. 38016-021~08. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus-Care Grant, amending and . / reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2007-2008 Grant Fund Appropriations b~, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Shelter Plus Care 35-630-5296-2159 $ 159,408 Revenues Shelter Plus Care 2008 35-630-5296-5296 159,408 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Ih~ lYlo~ City Clerk. l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECEL1A R. TYREE, Assistant Deputy City Clerk STEPHANIE M. MOON,CMC City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: (I am attaching copy of Resolution No. 38015-021908 authorizing acceptance of the Shelter Plus Care Grant Award from the U. S. Department of Housing and Urban Development, in the amount of $1 59,408.00, for a one year period, commencing July 1, 2008 through June 30, 2009, to provide rental assistance and supportive services to disabled homeless individuals; and authorizing the execution of the necessary documents. . The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008. Sincerely, .~:V(r). rre Stephanie M. Moon, CMC City Clerk SMM:ew \ Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services Carol Tuning, Human Services Coordinator \Yfl IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 19th day of February, 2008. No. 38015-021908. A RESOLUTION authorizing acceptance of the Shelter Plus Care Grant Award from the U.S. Department of Housing and Urban Development, in the amount of$159,408 for a one year period, commencing July 1,2008, through June 30, 2009, to provide rental assistance and supportive services to disabled homeless individuals; and authorizing the execution ofthe necessary documents. BE IT RESOL V:eD by the Council of the City of Roanoke that: , 1. The City of Roanoke hereby accepts the Shelter Plus Care Grant Award from the U. S. Department of Housing and Urban Development, in the amount of$159,408 for a one year period, commencing July 1,2008, through June 30, 2009, to provide rental assistance and supportive services to disabled homeless individuals, as more particularly set forth in the February 19, 2008, letter of the City Manager to this Council. 2. The City Manager is hereby authorized to execute any and all requisite documents, f upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~kfn.~ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Shelter Plus Care Grant Renewal from the U. S. Department of Housing and Urban Development (HUD) Background: The U.S. Department of Housing and Urban Development (HUD) and the City of Roanoke entered into the Shelter Plus Care (SPC) agreement in 2006 for a one year period. In December 2007, the City received a renewal grant for an additional one year period. Permanent supportive housing continues to be identified as a top priority for the Blue Ridge Continuum of Care and the Roanoke Regional Task Force on Homelessness. This program provides rental assistance and supportive services to 23 disabled, homeless individuals and their families. Disabilities are defined as serious mental illness, chronic substance abuse, AIDS or related diseases and physical disabilities. The City of Roanoke and the Roanoke Redevelopment and Housing Authority worked cooperatively with local community agencies to develop and submit a proposal for funding. The City of Roanoke will be the fiscal agent and responsible for distributing grant proceeds to the Roanoke Redevelopment and Housing Authority who will use those funds to pay landlords. Honorable Mayor and Members of City Council February 19, 2008 Page 2 Considerations: A Shelter Plus Care grant allocation of $159,408 was awarded to the City of Roanoke for a one year period beginning July 1, 2008 through June 30, 2009. A local dollar for dollar in-kind match of supportive services is required and has been committed by the following agencies: Salem Department of Veterans . Affairs Medical Center, City of Roanoke Department of Social Services, Total Action Against Poverty, Blue Ridge Independent Living Center, Blue Ridge Behavioral Healthcare, City of Roanoke Health Department, and the Roanoke Aids Project. Recommended Action: Authorize the City Manager to accept the Shelter Plus Care Renewal Grant Award in the amount of $159,408 from the U. S. Department of Housing and Urban Development and execute the required grant documents on behalf of the City; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $159,408 and appropriate funding in the same amount to an account to be established by the Director of Finance in the Grant Fund. Respectfully submitted, Darlene L. B rcham City Manag r c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services Carol Tuning, Human Services Coordinator CM08-00022 ~~"'a....ro,,,,, o <e .. & ~ * . p ~ ~ 0".. ,I" ~N OE'It\"O U.S. Department of Housing and Urban Development Washington, D.C. 20410-7000 OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 21, 2007 Ms. Darlene L. Burcham City Manager City of Roanoke 339 Salem Avenue Roanoke, VA 24016 Dear Ms. Burcham: Congratulations! I am delighted to infonn you that the homeless assistance application(s) submitted by your organization in the 2007 McKinney-Vento homeless assistance competition was selected for funding in the amount of$297,077. Enclosed is a list that contains the name ofthe individual projects and the project number for each funded application. The Continuum of Care (CoC) Homeless Assistance Program is an important part of HUD's mission. CoCs all over the country continue to improve the lives of homeless men, women and children through their local planning efforts and through the direct housing and service programs funded in this year's competition. The programs and CoCs funded through the coe Homeless Assistance Program continue to illustrate their value by improving accountability and performance every year. I commend you on the outstanding work of your program, and encourage you to continue to strive for excellence in the fight against homelessness. Congratulations again on your award. You will be receiving a letter from your local HUD field office providing more information about finalizing your award. We are counting on you to use these important resources in a timely and effective manner. Sincerely, nJ.~ ~. \S...,~ Nelson R. Breg6n General Deputy Assistant Secretary Enclosure(s) V A36B702003 Homeless Assistance Team (HAT) $ 137,669 V A36C702006 Shelter Plus Care-Horne At Last $ 159,408 Enclosure TOTAL AWARDED: $ 297,077 Page 1 of 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: derk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk \ SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 20, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38018-021908 appropriating funds from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, and amending and reordaining certain sections of the 2007-2008 Grant Fund Appropriations; and dispensing with the second reading by title of this Ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. - Sincerely, ~m,~ Stephanie M. Moon, CMC City Clerk ~, SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services Carol Tuning, Human Services Coordinator . <:> ~ .. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38018-021908. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2007-2008 Grant Fund. Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following ., sections of the 2007-2008 Grant Fund Appropriations. be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary Temporary Employee Wages. City Retirement ICMA Match FSA Match FICA Medical Insurance Dental Insurance Life Insurance Disability Insurance Telephone Telephone-Cellular Administrative Supplies Expendable Equipment <$5000 , Motor Fuel and Lubricants Fleet Mgt Daily Vehicle Rental Program ACtivities Postage 35-630-5344-1002 35-630-5344-1004 35-630-5344-1105 35-630-5344-1116 35-630-5344-1118 35-630-5344-1120 ..35-630-5344-1125 35-630-5344-1126 . 35-630-5344-1130 35-630-5344-1131 35-630-5344-2020 35-630-5344-2021 35-630-5344-2030 35-630-5344-2035 35-630-5344-2038 . 35-630-5344-2054 35-630-5344-2066 35-630-5344-2160 Revenues Homeless Assistance Team 2008 Homeless Assistance Team 2008 - Local 35-630-5344-5344 35-630-5344-5345 $100,893 13,334 15,557 1,950 390 8,738 13,464 792 915 26 2,667 1,667 500 500 . 1,200 750 11,000 253 137,669 36,927 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AVlSTI. ' 'v. _ ~~(Yl.~ , City Clerk. . . - CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38017-021908 authorizing the acceptance of the Roanoke Homeless Assistance Team Grant Renewal Award from the United States Department of Housing and Urban Development to provide outreach and limited case management services to the homeless; and authorizing execution of the necessary documents. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008. Sincerely, ) rr" ~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services Carol Tuning, Human Services Coordinator ()Je IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of February, 2008. No. 38017-021908. A RESOLUTION authorizing the acceptance of the Roanoke Homeless Assistance Team_Grant Renewal Award from the United States Department of Housing and Urban Development to provide outreach and limited case management services to the homeless; and authorizing the execution of the necessary documents. BE IT RESOL VED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Roanoke Homeless Assistance Team Renewal Grant A ward from the United States Department of Housing and Urban Development, in the amount of$137,669.00, with a match by the City of $36,927.00, for a total program budget of $174,596.00, to provide outreach and limited case management services to the homeless, and as more particularly set forth in the F ebruary ~ 9, 2008, letter of the City Manager to this Council. 2. The City Manager is hereby authorized to execute any and all requisite documents as are required for the City's acceptance of this grant, upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~rn.~~ Stephanie M. Moon, CMC City Clerk. ,/ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Roanoke Homeless Assistance Team (HAT) Grant Renewal from the U. S. Department of Housing and Urban Development (HUD) Background: The plight of homeless individuals and families has been at the forefront of the community's attention for more than a decade. The 2007 winter survey conducted by the Advisory Council on Homelessness indicated an increase in the number of homeless persons, reporting that the nightly average of homeless persons relying on local services during the survey period was 566. Based on Roanoke's 2007 Continuum of Care application, the Roanoke Homeless Assistance Team ("HAT") was awarded a supportive services only grant from the U. S. Department of Housing and Urban Development totaling $137,669 for a one year period beginning February 1, 2008. A local cash match of $36,927 is required for a total program budget of $174,596. Considerations: The HAT office is currently located at 339 Salem Avenue. This location provides for convenient access to our program by our clients. HAT staff maintains office hours from 8:00 a.m. until noon after which time street outreach is conducted to shelters and other places not designed for human habitation. Staff provides limited case management services including agency referrals, security deposits, Honorable Mayor and Members of City Council February 19, 2008 Page 2 food, transportation, and prescription assistance. The grant award needs to be accepted and funding appropriated to continue the program. Recommended Action: Accept the HUD grant award described above and authorize the City Manager to take such actions and execute such documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, including execution of any required grant agreement, such documents to be in a form approved by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $137,669 in an account to be established in the Grant Fund by the Director of Finance. Transfer funding in the amount of $36,927 from the Transfer to Grant Fund (01-250-9310-9535). Appropriate funding in the amount of $174,596 to expenditure accounts to be established in the Grant Fund as outlined in Attachment "A". Respectfully submitted, Darlene L. Bur City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/SOCial Services Carol Tuning, Human Services Coordinator CM08-00023 Attachment "A" SUPPORTIVE HOUSING PROGRAM (SHP) BUDGET ITEMS Object Code DescriPtion Budget Amount 1002 Employee Wages 100,893.00 1004 Temporary Employee Wages 13,334.00 11 05 City Retirement 15,557.00 1116 ICMA 1,950.00 1118 Flexible Spending (SSA Match) 390.00 1120 FICA 8,738.00 1125 Medical Insurance 13,464.00 1126 Dental Insurance 792.00 1130 Life Insurance 915.00 11 31 Disability 26.00 2020 Telephone 2,667.00 2021 Telephone - Cellular 1,667.00 2030 Administrative Supplies 500.00 2035 Expendable Equipment <$5,000 500.00 2038 Motor Fuels and Lubricants 1,200.00 Fleet Management Daily Vehicle 7025 Re pai rs 750.00 2066 Program Activities 11,000.00 2160 Postage 253.00 Total Budqet 174,596.00 SHP Request 137,669.00 Local Cash Match 36,927.00 ~,,,'.....r"""b.. o '!l .. & :J . . p ~ ~ ".... ".. 1&04o\roe"t,"'O U.S. Department of Housing and Urban Development Washington, D.C. 20410-7000 OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT December 21, 2007 Ms. Darlene L. Burcham City Manager City of Roanoke 339 Salem Avenue Roanoke, VA 24016 Dear Ms. Burcham: Congratulations! I am delighted to infonn you that the homeless assistance application(s) submitted by your organization in the 2007 McKinney-Vento homeless assistance competition was selected for funding in the amount of $297,077. Enclosed is a list that contains the name of the individual projects and the project number for each funded application. The Continuum of Care (CoC) Homeless Assistance Program is an important part of HUD's mission. CoCs all over the country continue to improve the lives of homeless men, women and children through their local planning efforts and through the direct housing and service programs funded in this year's competition. The programs and CoCs funded through the CoC Homeless Assistance Program continue to illustrate their value by improving accountability and performance every year. I commend you on the outstanding work of your program, and encourage you to continue to strive for excellence in the fight against homelessness. Congratulations again on your award. You will be receiving a letter from your local HUD field office providing more information about finalizing your award. We are counting on you to use these important resources in a timely and effective manner. Sincerely, nJ..,~.\St&ot~. Nelson R. Bregon General Deputy Assistant Secretary Enclosure(s) V A36B702003 Homeless Assistance Team (HAT) $ 137,669 V A36C702006 Shelter Plus Care-Home At Last $ 159,408 Enclosure TOTAL AWARDED: $ 297,077 Page 1 of 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38020-021908 transferring funds from the United States Department of Housing and Urban Development within the Community Development Block Grant and HOME Investment Partnerships programs, and amending and reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second reading by title of this Ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, m.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L.. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader '\ '-x ') \X" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38020-021908. r AN ORDINANCE to transfer funding from the United States Department of Housing and Urban Development within the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs, amending and reordaining certain sections of the 2007-2008 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations RRHA Park Street Square Unprogrammed HOME Funds FY08 RRHA Park Street Square Unprogrammed CDBG Funds FY07 35-090-5366-5428 35-090-5366-5482 35-G07 -0720-5428 35-G07-0740-5184- $ 65,986 (65,986) 89,177 (89,177) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~(Y).~~ City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 . E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC , Deputy City Clerk i STEPHANIE M. MOON, CMC City Clerk CECELlA R. TYREE Assistant Deputy City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38019-021908 authorizing the appropriate City officials to execute an Amendment No. 3 to the 2004-2005 Agreement with the City of Roanoke Redevelopment and Housing Authority to conduct housing activities using Community Development Block Grant and HOME Investment Partnerships Program funds, upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008. Sincerely, .. ~h0.~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader J. '!!'t \ \}- 'J-\ . / IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of February, 2008. No. 38019-021908. A RESOLUTION authorizing the appropriate City officials to execute an Amendment No.3 to the 2004-2005 Agreement with the City of Roanoke Redevelopment and Housing Authority ("RRHA") to conduct housing activities using Community Development Block Grant ("CDBG") and HOME Investment Partnerships Program ("HOME") funds, upon certain terms and conditions. WHEREAS, by Resolution No. 37085c-060605, adopted June 6, 2005, the Council of the City of Roanoke, Virginia, ("Council") authorized appropriate City Officials to enter into the 2004-2005 Agreement with the RRHA to conduct certain housing activities using CDBG and HOME funds; and , WHEREAS, by Resolution No. 37501-080706, adopted August 7, 2006, Council authorized Amendment No. 1 to the Agreement, increasing the CDBG and HOME funding and extending the period of the Agreement; and WHEREAS, by Resolution No. 37859-080607, adopted August 6, 2007, Council authorized Amendment No.2 to the Agreement, increasing the CDBG and HOME funding; THEREFORE, BE IT RESOLVED by Council that the City Manager, and the City Clerk, are hereby authorized to execute and attest, respecti~ely, on behalf of the City, an Amendment No.3 to the 2004-~005 agreement with the RRHA, approved as to form by the City Attorney, within the limits of funds and for the purposes as are more particularly set forth in the City Manager's letter dated February 19,2008. ATTEST: ~m.~ City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Amendment No.3 to the 2004- 2005 CDBG- and HOME-funded "Park Street Square" Agreement with the Roanoke Redevelop- ment and Housing Authority (RRHA) Background: OnJune 6,2005, by Resolution No. 37085-060605, Council approved executing an agreement with the RRHA for the "Park Street Square Project," including obligating the first installment of $700,000 in Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funding of a total of $2,350,000 to be provided over several installments. Since that time, Council has approved Amendment Nos. 1 and 2 by Resolution Nos. 37501-080706, and 37859-080706, respectively, bringing the total obligated to the agreement to date to $2,050,000. The final installment of $300,000 had been planned for July 1, 2008; however, the RRHA has nearly completed the project and has requested that the City accelerate a portion of the final installment. The City is willing to assist the RRHA as it has requested. Considerations: The City is able to partially accelerate the final installment from unprogrammed CDBG and HOME funds currently available. A total of $155,163 will be provided by transferring $89,177 from CDBG account 35-G07-0740-5184 and $65,986 from Honorable Mayor and Members of City Council February 19, 2008 Page 2 HOME account 35-090-5366-5482 to the appropriate expenditure accounts. An amendment to the agreement of this amount requires City Council approval; however, it does not reach the threshold at which a HUD Consolidated Plan amendment, including public review, is required. The FY 2009 installment, which is scheduled to be provided to the RRHA in July 2008, will be reduced by the amount accelerated. Recommended Actions: 1. Authorize the City Manager to execute Amendment No.3 to the 2004-2005 CDBG/HOME Agreement with the RRHA, similar in form and content to the draft attached to this report, and approved as to form by the City Attorney. 2. Adopt the accompanying budget ordinance transferring funding of $1 55,163 as previously outlined. Darlene L. B rcham City Manager Attachments: 1 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader CM08-00025 CM08-00025 Attachment 1 AMENDMENT No.3 This Amendment No.3 is made and entered into this first day of February 2008 by and between the City of Roanoke, Virginia, ("Grantee") and City of Roanoke Redevelopment and Housing Authority ("Subgrantee"). WIT N E SSE T H: WHEREAS, by Resolution No. 37085-060605, the Council of the City of Roanoke, Virginia, ("Council") approved the execution of a subgrant agreement between the Grantee and the Subgrantee ("Agreement") for the Park Street Square Project ("Project"); and WHEREAS, by Resolution No. 37501-080706, Council approved the execution of Amendment No.1 to the Agreement, extending the period of the Agreement, increasing the funding for the Project, and making certain other technical changes; and WHEREAS, by Resolution No. 37859-080607, Council approved the execution of Amendment No.2 to the Agreement, increasing the funding provided by the Grantee for the Project under the Agreement; NOW, THEREFORE, the Grantee and the Subgrantee do mutually agree to this Amendment No.3, by which the CDBG and HOME funding made available by the Grantee under this Agreement shall be increased by $155,163 to a total of$2,205, 163, in accordance with the revised Attachment A, "2004/2005 Park Street Square CDBG and HOME Agreement Financial Accounts," included with this Amendment No.3. The Agreement, dated February 1,2005, and Amendments No.1 and No.2, dated July 1,2006, and July 1,2007, respectively, shall remain unchanged in all other terms and provisions. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.3 as of the day and year hereinabove written: ATTEST: FOR THE GRANTEE: By By Stephanie M. Moon, City Clerk Darlene L. Burcham, City Manager WITNESS: FOR THE SUBGRANTEE: By By Katie L. Drewery, Executive Assistant Glenda Edwards, Interim Executive Director (Note: Executive Director is the Board Secretary) Page 1 of3 APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM Dept. of Neighborhood Services Assistant City Attorney APPROVED AS TO EXECUTION APPROPRIA nON AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Assistant City Attorney Director of Finance Date Account # (See Attachment A) (This space intentionally left blank.) Page 2 of3 Attachment A Amendment 3 2004/2005 Park Street Square CDBG and HOME Agreement Financial Accounts Account # Description Project Support Admin Total CDBG Funds: 35-G04-0420-5428 Park Street Square 200,000 200,000 35-G05-0520-5428 Park Street Square 250,000 250,000 3 5-G07 -0720-5428 Park Street Square 339,177 339,177 35-G08-0820-5428 Park Street Square 333,857 333,857 Subtotal 1,123,034 0 0 1,123,034 HOME Funds: 35-090-5311-5428 Park Street Square 52,221 52,221 35-090-5312-5428 Park Street Square 245,182 245,182 35-090-5313-5428 Park Street Square 77,098 77,098 35-090-5325-5428 Park Street Square 8,612 8,612 35-090-5364-5428 Park Street Square 369,108 369,108 35-090-5366-5428 Park Street Square 254,908 254,908 35-615-8119-5507 Park Street Square - Local Match 75,000 75,000 Subtotal 1,082,129 0 0 1,082,129 Total CDBG and HOME 2,205,163 0 0 2,205,163 Page 3 of3 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38021-021908 authorizing the proper City officials to execute a Performance and Loan Agreement among the City of Roanoke, The City of Roanoke Redevelopment and Housing Authority, and The Hancock Building, LLC, providing for certain undertakings by the parties in connection with the renovation and restoration of a certain Building located at 35 Campbell Avenue, S. W; and dispensing with the second reading by title of this Ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke ata regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, M,~ Stephanie M. Moon, CMC City Clerk SM M :ew Attachment Darlene L. Burcham February 20, 2008 Page 2 pc: Joseph W. Lee, Chair, Roanoke Redevelopment and Housing Authority, 31 5 25th Street, S. W., Roanoke, Virginia 24014 Glenda Edwards, Interim Executive Director, Roanoke Redevelopment and Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Nicholas C. Conte, Attorney, Woods Rogers, P. L. c., P. O. Box 14125, Roanoke, Virginia 24038 C. Cooper Youell, Attorney, Whitlow & Youell, PLC, P. O. Box 779, . Roanoke, Virginia 24004 . Jesse A. Hall, Director of Finance \ R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget ,?,\. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA '. The 19th day of February, 2008. No. 38021-021908. AN ORDINANCE authorizing the proper City officials to execute a PerfoITnance and Loan Agreement among the City of Roanoke (City), The City of Roanoke Redevelopment and Housing Authority' (RRHA), and The Hancock Building, LLC (THB) , providing for certain undertakings by the parties in connection with the renovation and restoration of a certain Building located at 35 Campbell Avenue, SW; and dispensing with the second reading by title of tIllS Ordinance. WHEREAS, THB has proposed the renovation and restoration of a certain Building located at 35 Campbell Avenue, SW; WHEREAS, the restoration of three sides of the Building will require significant cQsts due t~ the natu.re and extent of the work needed to restore the three sides of the Building to their former condition and ~ppearance; WHEREAS, THB has requested a loan from the RRHA to assist in the unusual expense for such restoration work, with the City to provide an appropriation of funds to the RRHA; WHEREAS, City staff has advised Council that such project will benefit redevelopment within the City by providing more residential rental units downtown; and WHEREAS, the City wishes to encourage THB in connection with the restoration work in order to enhance and promote redevelopment within the City by providing a variety of housing units for the downtown area. K:\ Tegenkamp\Measures\The Hancock Building-P A-RRHA.doc 1 THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of the Performance and Loan Agreement among the City, the RRHA, and THB, as s~t forth in the attachment to the City Manager's letter to Council dated February 19, 2008, which provides for certain undertakings and obligations by THB, as well as certain undertakings by the City and the RRHA. City Council further finds that the loan from the RRHA, which shall not exceed a total of $880,000.00, provided for by the Perform~ce and Loan Agreement will promote redevelopment within the City. 2. The City Manager is authorized on behalf of the City to execute a Performance and Loan Agreement among the City, the RRHA, and THB, upon certain terms and conditions as set forth in the City Manager's letter to Council dated February 19, 2008. The PeIformance and Loan Agreement shall be substantially similar to the one attached to such letter and in a form approved by the City Attorney. \ 3. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for ~he implementation and administration of such Performance and Loan Agreement, which includes assignment documents. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: .-m.~ ."Cityrlerk', K:\Tegenkamp\Measures\The Hancock Building-P A-RRHA.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Performance and Loan Agreement: The Hancock Building, LLC The City and The Hancock Building, LLC (THB), the developer restoring and renovating a building located at 35 Campbell Avenue, SW, Tax Map No. 1011101, (Building), have negotiated a Performance and Loan Agreement (Agreement or Loan). The Loan will be funded by the City, but issued and administered through the City of Roanoke Redevelopment and Housing Authority (RRHA). Given the building's location within the area covered by our Central Roanoke Conservation Plan, as amended, adopted by City Council on July 14, 1980, the RRHA is an appropriate body through which such a Loan can made and be administered. The Agreement has the same basic content and structure as that which was previously approved by City Council on December 3, 2007, when it was anticipated that the Economic Development Authority of the City of Roanoke, Virginia, (EDA) would be the issuing and administrating entity on behalf of the City. The EDA, by a 3-3 vote of the Board, declined to participate in the project. However, the RRHA has indicated its interest in facilitating the project. The Loan would be for the actual amount THB spends or causes to be spent on the restoration of three sides of the Building to its former condition and appearance, up to an amount of $880,000. The project would provide Honorable Mayor and Members of City Coundil February 19, 2008 Page 2 approximately 58 residential rental units to add to the mix of downtown living options to benefit the citizens of the City. Consideration: The proposed Agreement outlines the obligations of THB to qualify for and receive the loan. A copy of the proposed Agreement is attached to this letter. Some of the main provisions provide THB must complete the restoration of three sides of the Building and renovation of the building, obtain permanent or temporary Certificates of Occupancy for each rental unit and the first floor commercial space, and have all space available for lease within 18 months after the date of the Agreement. Although THB expects to spend in excess of $9,000,000.00 in connection with the acquisition and renovation of the Building, THB will spend or cause to be spent at least $6,000,000.00 on the total renovation of the Building, which includes the restoration cost of three sides of the Building. Furthermore, THB agrees that it will comply with the applicable requirements related to permanent financing it will obtain from the Virginia Housing Development Authority relative to setting aside a certain number of rental units for occupancy by households with income levels below 80% of the area median income. THB has also agreed to pay all reasonable costs, administrative fees, and legal fees of the RRHA as part of the development and administration of the Loan and Agreement. THB can make one Loan request to the RRHA provided THB has met all of the above provisions and submitted documentation to verify expenditures. One Loan in an amount equal to the actual cost of the restoration of three sides of the Building, up to $880,000, will be provided by the RRHA. Funding will be subject to appropriation by the City Council to the RRHA. The Agreement provides that the Loan will be for 10 years and that a pro rata portion of the Loan will be forgiven for each month THB complies with the provisions of the Agreement. However, should any rental unit be sold within 10 years from the date of the Agreement so it is no longer available for rent to the general public, a pro rata portion of the Loan, based on the number of months remaining in the 120 month period, must be paid back to the RRHA together with a default payment amount. There is also a provision for liquidated damages for each rental unit sold as set forth above within the ten year period, payable to the RRHA. RRHA would pay any such amounts to the City only after RRHA actually receives such amounts from THB or its successors or assigns. There is a further provision that allows THB to assign the right to the loan funds under certain conditions to a management entity, subject to approval by the RRHA and the City. Such assignment would place the loan repayment and default payment obligations under the Agreement on the management entity and relieve THB from these obligations, but THB would continue to be responsible for the other obligations under the Agreement. THB also would waive any rights to local incentives from the City's Enterprise Zone Program. Honorable Mayor and Members of City Councii February 19, 2008 Page 3 Recommended Action: Approve the terms of the Performance and Loan Agreement among the City, THB, and the RRHA, as set forth in the attachment to this letter, and determine such Loan will promote redevelopment within the City by providing a variety of housing units for the downtown area. Authorize the City Manager to execute a Performance and Loan Agreement, among the City, THB, and the RRHA, substantially similar to the one attached to this letter. Authorize the City Manager to execute such other documents, including any assignment documents, and take such further action as may be necessary to implement and administer such Performance and Loan Agreement, with the form of such documents or assignments to be approved by the City Attorney. Respectfully submitted, Darlene L. Bu cham City Manager DBjld c: Stephanie M. Moon, City Clerk Jesse A. Hall, Finance Director William M. Hackworth, City Attorney R. Brian Townsend, Asst. City Manager for Community Development Glenda Edwards, Interim Executive Director, RRHA Joseph W. Lee, III, RRHA Chair Nicholas Conte, Legal Counsel for the RRHA C. Cooper Youell, Attorney for The Hancock Building, LLC DRAFT - 2-12-08 PERFORMANCE AND LOAN AGREEMENT This Performance and Loan Agreement ("Agreement") is dated ,2008, by and among the City of Roanoke, Virginia, a municipal corporation (the "City"), The Hancock Building, LLC, a Virginia limited liability company (formerly named Grand Piano Partners, LLC) ("THB"), and The City of Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia ("RRHA") . WITNESSETH: WHEREAS, THB owns and has proposed to renovate the old Hancock Building located at 35 Campbell Avenue, SW, Tax Map No.lOlll01, in the City (the "Building"), such building being located within the boundaries of the Central Roanoke Conservation Plan, as amended, adopted by City Council on July 14, 1980 (the "Conservation Plan"). One of the general objectives of such Conservation Plan is to encourage the mixed use of buildings to include rental housing. Such renovation will result in the use of the Building for approximately 58 apartments or condominiums that will be used as residential rental units available to the general public (hereafter, "rental units") and first floor commercial space. In connection with such renovation THB will repair and restore the three sides of the Building facing (fronting) public streets to their former condition and appearance, as more fully shown on certain restoration renderings prepared by Jeffery M. Loinette, dated September 19, 2007, which are attached hereto, made a part hereof, and marked as Exhibit 1 (hereafter, the "Restoration Project"); WHEREAS, the City recognizes that the Restoration Project for the Building will require significant costs due to the nature and extent of the work needed to restore the three sides of the Building to their former condition and appearance as shown in Exhibit 1 and the City desires to provide funds to the RRHA for the Restoration Project; WHEREAS, THB has requested a Performance and Loan Agreement that will be from and administered through the RRHA to assist in the cost of the Restoration Project, but not for the other costs to renovate the Building, such items and costs for the Restoration Project are being set forth in Exhibit 2, which is attached hereto and made a part hereof; WHEREAS, the Loan (as defined in Section 1) will also enable THB to keep the rental units as rental units versus selling them as condominiums, which will significantly help address maintaining a diverse supply of housing choices in the downtown area and will benefit the City; WHEREAS, the City and the RRHA desire that the renovation of the Building, including the Restoration Project, proceed and have determined such work will promote redevelopment within the City and particularly within the area covered by the Conservation Plan, by providing a variety of housing units for the downtown area. Such work will fill a need for more rental units downtown and provide additional tax revenue C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesEl EF34\Performance Agreement for Hancock Building-RRHA.doc 1 and generate demand for supportive uses, such as personal and professional services, and retail establishments, to benefit the citizens of the City; WHEREAS, the RRHA has determined that making this Loan is consistent with the redevelopment mission of the RRHA and with the objectives and authorization of the Conservation Plan; and WHEREAS, the RRHA, based on the representations and undertakings of THB, has determined to make a ~oan as described in this Agreement to THB from funds to be provided to the RRHA by the City, all in accordance with the terms of this Agreement; and . WHEREAS, the parties wish to reduce to writing the understanding of the parties concerning this matter. NOW, THEREFORE, the parties, in consideration of the promises and obligations contained herein, mutually agree as follows: SECTION 1. LOAN AMOUNT. Subject to the terms of this Agreement, the RRHA will make a Loan as described in this Agreement, which will be evidenced by a Promissory Note from THB to the RRHA in a form acceptable to the RRHA and the City, (the "Loan"), the total of which shall not exceed $880,000.00, to THB in order to assist with the Restoration Project for the purposes of promoting economic development in the City by providing a variety of . housing units for the downtown area. The RRHA's obligations hereunder are not general obligations of the RRHA, but are special obligations of the RRHA limited to those funds which are provided by the City and received by the RRHA under the terms set forth herein. SECTION 2. OBLIGATIONS OF THB. THB agrees and promises that in order to qualify to receive the Loan, THB shall do or provide each of the following: A. Provide to the RRHA and the City, if requested, prior to the execution of this Agreement, and at any time after its execution, sufficient documentation, as determined by the RRHA and the City, that THB has the right, authority, and financial ability to renovate the Building and complete the Restoration Project as contemplated by this Agreement. B. Within 18 months after the date of this Agreement, complete all the renovation of the Building and the Restoration Project for the Building, all as shown in Exhibits 1 and 2. Furthermore, within such 18 month time period, THB shall obtain permanent and/or temporary certificates of occupancy for the entire Building, including each rental unit if applicable, and the first floor C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE 1 EF34\Performance Agreement for Hancock Building-RRHA.doc 2 commercial space in the Building, and all of the rental units in the Building and all the commercial space shall be available to be rented and occupied. C. Although THB expects to spend in excess of $9,000,000.00 in connection with the acquisition and renovation of the Building, starting on March 1, 2007, and to be completed within 18 months after the date of this Agreement, THB agrees that THB will have spent or caused to have been spent at least $6,000,000.00 on the renovation work for the Building (the "Minimum Expenditure Amount"), which includes the amount to be spent on the Renovation Project, for the items shown in Exhibit 3, which is.attached hereto and made a part hereof. THB shall provide to the RRHA and the City written documentation of such expenditure of at least the Minimum Expenditure Amount no later than 60 days after the issuance of the permanent certificates of occupancy for the entire Building, including all rental units. D. As part of the Minimum Expenditure Amount, the items for which money will be spent or caused to have been spent by THB for the Restoration Project shall be those items as set forth in Exhibit 2. THB shall provide verification of the expenditures for all such items, and their related costs, referenced in Exhibit 2, by submitting invoices, statements, and/or other documents and information reasonably acceptable to the RRHA and the City to document the expenditures incurred and as listed in Exhibit 2, which information shall be provided as set forth in this Agreement, together with a final complete itemized summary of all such expenditures. E. Verification of the expenditures submitted by THB shall be sufficient to allow the RRHA and the City to determine if THB. has met the expenditure requirements of Exhibit 2 and, if requested, Exhibit 3. If the information submitted by THB for verification of the expenditures of either Exhibit 2 or 3 is not sufficient to reasonably evidence such expenditure, either the RRHA or the City may request further documentation, which shall be provided by THB within 30 days of receipt of the request for further documentation. All of the documents or information produced by THB to verify such costs or expenditures shall be provided to the City and the RRHA without any cost or charge to either the City or the RRHA. F. Although specific items listed in Exhibits 2 and 3 shall show an estimated cost, as long as the total verified expenditures for the items set forth in Exhibit 3 amount to, in the aggregate, at least the Minimum Expenditure Amount or more, and the total verified expenditures for the items set forth in Exhibit 2 are at least equal to the amount of the Loan THB requests (but which Loan request shall not exceed $880,000.00), then the required expenditures by THB for the respective Exhibits will have been met. G. While THB has no obligation to spend the full $880,000 in connection with the Restoration Project, the total amount of the Loan shall be limited to the C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE 1 EF34\Performance Agreement for Hancock Building-RRHA.doc 3 actual amount spent and verified on the Restoration Project up to a maximum amount of $880,000.00, i.e. the Loan amount. H. THB shall file all appropriate and applicable real estate tax and other tax forms or notices with the City to ensure THB receives the assessments from the City for such applicable taxes and pay such applicable taxes. THB shall also ensure that the owner of the property and Building and any entity that may operate and/or manage the Building, if different than THB, also complies with all of the obligations of this Section 2 (H) and any other applicable provisions of this Agreement. 1. Solely in connection with the Restoration Project, the Building and renovation to it, and the property on which the Building sits, THB agrees that since it is requesting Loan funds as set forth in this Agreement, THB, its subsidiaries, affiliates, partners, and/or successors shall not request or seek in any way, and hereby waives all such rights to, any local incentives and/or grants connected in any way to the City's Enterprise Zone Programs, including, but not limited to the Enterprise Zone Fa9ade Grant program; provided, however, the City and the RRHA acknowledge that THB is not waiving its right to apply for the State of Virginia Real Property Investment Grant. J. For the 120 month (10 year) period referred to in Section 15 of this Agreement, THB shall comply with all applicable requirements agreed upon by THB with the Virginia Housing Development Authority relative to setting aside a number of apartments for occupancy by tenants with income levels not exceeding 80% of the Area Median Income. K. THB shall comply with the reporting and certification requirements set forth in Section 6. L. THB shall provide written notification to the RRHA and the City of any sale or transfer of ownership of the Building, any of the rental units, or the commercial space at least 30 days before such event takes place or within two days of contracting to sell the Building or any rental units if the closing is to occur in less than 30 days. The notification shall provide sufficient information about the type of sale or transfer to enable the RRHA and the City to determine if such event will affect the availability of the rental units to the general public. M. Any assigns, successors, transferees, or purchasers of the Building, any of the rental units, or the commercial space shall be bound by the provisions and obligations of this Agreement, including, but not limited to the reporting and repayment provisions and the liquidated damages provisions. THB shall advise all such entities of the existence and contents of this Agreement and provide such entities with a copy of this Agreement. Such entities shall also provide this information to any subsequent assigns, successors, transferees, or C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc 4 purchasers. This Subsection (M) shall not apply to members or entities of the general public who rent any of the rental units or the commercial space on an individual rental basis. THB further agrees to record, at THB' s expense, in the office of the Clerk of the Circuit Court for the City of Roanoke and the City Clerk's Office a copy of the Agreement or a memorandum as agreed to by the parties summarizing this Agreement with THB being listed as the Grantor. SECTION 3. LOAN DETAILS. Subject to the conditions as set forth in this Agreement, the RRHA will provide a Loan as described in this Agreement, limited to those funds which are received by the RRHA from the City, as set forth below, to THB, in order to assist with the Restoration Project as follows: A. As a condition precedent to THB making any request for Loan funds, THB shall do and/or provide the following items: 1. Provide the RRHA and the City with a copy of the permanent and/or temporary certificates of occupancy for the entire Building, including all rental units. 11. Provide reasonably sufficient documentation to the RRHA and the City that the renovation of the Building, including the Restoration Project, has been completed to the reasonable satisfaction of the RRHA and the City. Also, THB shall provide reasonably sufficient documentation to the RRHA and the City of the actual amount spent by THB, or at its direction, on the Restoration Project and the amount paid for all such items. iii. Provide sufficient documentation to the RRHA and the City of the actual amount spent by THB or, at its direction, which amount shall be at least the Minimum Expenditure Amount, for renovation work on the Building, which includes the Restoration Project. The City and the RRHA agree that a certification from THB' s independent Certified Public Accountant, which shall include the line items of such expenditures and the aggregate amounts spent, may be acceptable documentation to satisfy the obligations in this subsection. B. After THB complies with THB's obligations under this Agreement, within the required time periods, THB may make one request for a Loan from the RRHA. Such Loan request shall be made by THB no later than 60 days after completion of all of THB's obligations under this Agreement within the required time periods. The Loan request shall be submitted to the RRHA within such 60 day time period, which period will not be beyond September 21, 2009, or the request will not be considered or processed and if such time C:\DOCUME-I\cmbtl \LOCALS-I \Temp\notesEIEF34\Performance Agreement for Hancock Building-RRHA.doc 5 period expires before any such request is made by THB, then the Agreement will be deemed terminated as of the expiration of such time period. C. Subject to the provisions of this Agreement, the amount of the one Loan request can only be for an amount up to the actual amount spent for the Restoration Project, with the type of items for which the funds were spent being subject to the reasonable approval by the RRHA and the City, and subject to the maximum amount set forth in this Agreement. Furthermore, any funds spent on items that are not approved by the RRHA and the City will be deducted from the Loan request and no Loan funds will be provided for such item(s). D. The maximum amount of all Loan funds THB may receive under this Agreement shall in no event exceed a total of $880,000.00. Once this maximum amount is loaned to THB, THB may not make any further Loan requests and no further Loan requests will be considered. E. By way of example only, assuming THB has complied with its obligations under this Agreement, and has provided all the reasonably required documentation to the RRHA and the City, then THB may make a Loan request to the RRHA within the required time period. The following are possible examples: 1. The Minimum Expenditure Amount of $6,000,000 was spent on the renovation work, and this included a total properly documented and approved amount spent on the Restoration Project of $820,000.00. Since this amount is less than the maximum Loan amount of $880,000.00, THB could request a Loan amount equal to the above amount of $820,000.00. 2. The Minimum Expenditure Amount of $6,000,000 was spent on the renovation work, and this included a total properly documented and approved amount spent on the Restoration Project of $900,000.00 Since this amount is over the maximum loan amount of $880,000.00, no Loan request should be made for more than $880,000.00 and any Loan request for any amount over $880,000.00 would not be considered or processed. 3. The Minimum Expenditure amount of $6,000,000 was not spent on the renovation work, but the total properly documented and approved amount spent on the Restoration Project was $880,000.00.Unlike examples 1 and 2 above, where it is assumed C:\DOCUME-I \cmbtl\LOCALS-I \Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc 6 ( the actual amount documented and approved spent on the renovation of the Building was equal to or greater than the Minimum Expenditure Amount, the Minimum Expenditure Amount was not met in this example 3. Since the actual amount properly spent on the renovation of the Building is less than the Minimum Expenditure Amount, THB would have failed to meet all of THB's obligations under the Agreement and would not be eligible to make a Loan request or receive any Loan funds. Any Loan request THB might make to the RRHA would not be considered or processed and the City would not fund any such request. SECTION 4. DISTRIBUTION OF LOAN FUNDS. Upon THB's compliance with the obligations set forth in this Agreement, THB may make one request in writing that the RRHA obtain and provide the Loan funds mentioned above in accordance with the terms of this Agreement. Such request must be accompanied by sufficient documentation to establish to the reasonable satisfaction of the RRHA and the City THB' s compliance with the obligations set forth in this Agreement. Upon receipt of such request, and approval by the RRHA, which approval shall not be unreasonably withheld, (the "approved request"), the RRHA will forward the approved request to the City Manager and Assistant City Manager for Community Development. The written Loan request from THB to the RRHA will be on a form approved by the RRHA's counsel, a copy of which form is attached hereto as Exhibit 4. The RRHA may disapprove any request not complying with the terms of this Agreement or require a revised request be submitted; provided that as long as THB' s original request was made within 60 days after completion of THB's obligations hereunder, THB shall be given additional time to complete a revised request. After the RRHA approves a request, the RRHA will make a written request to the City for the distribution to the RRHA of the City's appropriation of such fUI?-ds. The City will process such approved request within 30 days of receipt thereof, subject to such funds being appropriated. The RRHA will make any approved Loan to THB within 10 working days from the date of receipt of the funds from the City, provided, however, the RRHA has no liability in the event the City delays processing the RRHA's requisition. The RRHA's obligations shall be limited to those funds which the RRHA shall receive from the City and shall not be a general obligation, but a special obligation of the RRHA. Furthermore, no Loan request may be made by THB or considered by the RRHA after the 60 day time period as set forth in Section 3 (B) above or after the Loan of the maximum Loan amount to THB, whichever occurs first. SECTION 5. PAYMENT OF RRHA'S FEES. THB promises and agrees it will pay all reasonable fees, costs, and expenses of the RRHA in connection with this matter, including any action necessary to collect reimbursement hereunder or litigation of any type, all of which includes the reasonable C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE 1 EF34\Performance Agreement for Hancock Building-RRHA.doc 7 fees of the RRHA's counsel. Payment of such item.s shall not be made from any Loan funds. THB further agrees to pay a fee to the RRHA in the amount of $22,000.00 to cover expenses for staff time and administrative overhead for administering the Loan, such fee to be payable at the time the Loan is made. The RRHA anticipates that the legal fees in connection with the review and execution of this Agreement will be approximately $10,000.00. The RRHA will submit summary statements to THB for such legal fees and THB will pay such statements within 30 days after receipt. SECTION 6. REPORTS TO THE RRHA AND THE CITY. A. On or before the date THB. makes a Loan request to the RRHA, THB agrees to report to and provide the RRHA and the City reasonably sufficient information related to THB ' s compliance with the conditions of this Agreement and to provide appropriate documentation to support such compliance. THB also agrees to allow the RRHA, the City, and/or its representative to inspect, audit, copy, or examine any of THB's books and records to confirm the amounts spent on the Restoration Project, the Building, and THB' s compliance with THB' s obligations under this Agreement. Access to THB' s books and records shall be provided or made available within 30 days of a written request from either the RRHA or the City, at no cost to the RRHA or the City. B. THB shall make annual reports on or before July 1 of each year to the RRHA and the City (through the City's Real Estate Assessor and Assistant City Manager for Community Development) setting forth the status of the Building and each rental unit and certify that all rental units are either rented to or available for rent to individuals of the general public on an individual rental unit basis. Such reports and certifications shall be made by THB for the 120 month period of time referred to in Section 15. SECTION 7. COMPLIANCE WITH LAWS. THB agrees to comply with all applicable federal, state, and local laws, rules, and regulations. The parties further represent that they have full authority to enter into this Agreement and the terms set forth herein. SECTION 8. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and purpose of this Agreement. SECTION 9. SEVERABILITY. Notwithstanding anything to the contrary in this Agreement, any provision hereof that is or whose performance as determined by a court of competent jurisdiction would be in violation of (a) any applicable agreement between the RRHA and the United States C:\DOCUME-I\cmbtl\LOCALS-1 \Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc 8 Department of Housing and Urban Development ("HUD"), or (b) any applicable HUD or state or local regulatory authority regulations, shall be void or invalid and have no force or effect. If any term of this Agreement is found to be void or invalid by a court of competent jurisdiction, such invalidity shall not affect the remaining terms of this Agreement, which will continue in full force and effect. The parties intend the remaining provisions of the Agreement be enforced to the fullest extent permitted by applicable law. SECTION 10. AUTHORITY TO SIGN. The persons who have executed this Agreement on behalf of the parties represent and warrant they are duly authorized to execute this Agreement on behalf of their respective entity. SECTION 11. COUNTERPART COPIES. This Agreement may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. SECTION 12. SUCCESSORS. The terms, conditions, provisions, and undertakings of this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. SECTION 13. NONDISCRIMINATION. A. During the performance or term of this Agreement, THB agrees as follows: 1. THB will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of THB. THB agrees to post' in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. H. THB in all solicitations or advertisements for employees placed by or on behalf of THB will state THB is an equal opportunity employer. HI. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 9 B. THB will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over $10,000, so the provisions will be binding upon each subcontractor or vendor. SECTION 14. ASSIGNMENT. THB agrees not to assign or transfer any part of this Agreement without the prior written consent of the City and the RRHA, which will not be unreasonably withheld, and any such assignment shall not relieve THB from any of its obligations under this Agreement. SECTION 15. REPAYMENT OF LOAN BY THB. A. In the event the RRHA loans THB any Loan funds in connection with the completion of the Restoration Project, THB shall be required to repay the RRHA, who in turn shall pay such sum to the City, all outstanding Loan amounts owed under this Agreement in the event THB either (i) sells one or more of the rental units within 120 months following the date of THB's receipt of such funds, and (ii) any such unites) is/are no longer available to be rented to individual members of the general public on an individual rental unit basis, or if THB fails to make the annual report and certification referred to in Section 6 (B) above within 10 calendar days following receipt of written notice from the RRHA and/or the City that such annual report and certification is past due. Should a conveyance of a rental unit by THB satisfy the requirements in the preceding sentence, or THB fails to make the report and certification within 10 calendar days following receipt of written notice from the RRHA and/or the City that such annual report and certification is past due, the prorata amount to be repaid to the RRHA shall be determined as follows: the total Loan funds received, less any principal Loan amounts forgiven as provided in Section 17 (the "Repayment Amount"), plus a default payment amount equal to one third of the Repayment Amount. Any amount to be repaid to the RRHA pursuant to this Section shall be paid by THB to the RRHA within 30 days following the transfer of any rental unit as set forth above, or THB' s failure to make the required report and certification within 10 calendar days following receipt of written notice from the RRHA and/or the City that such annual report and certification is past due. The RRHA shall then pay such amount back to the City within 15 days after receipt of such funds. The City shall also be entitled to enforce, but is not required to enforce, such repayment provisions. At the time THB repays the Loan funds and the default payment, as provided in this Subsection A, the Loan shall be deemed paid in full and no additional Loan amounts will be owed by THB to the RRHA in connection with the Loan and the RRHA shall provide written certification, if requested, that all Loan amounts owed under the Loan have been paid in full. However, any such Loan amounts do not include any amounts that may be due under Section 16, and those amounts are in addition to any Loan amounts. The RRHA is only obligated to pay amounts back to the City after such amounts are received from THB or its successors or C:\DOCUME-l \cmbtl\LOCALS-l \Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc 10 assigns. If, for any reason, funds are not received from THB or its successors or assigns, the RRHA assumes no obligation to repay such funds to the City. B. For illustration purposes only, if THB receives a Loan of $880,000 from the RRHA on September 1, 2008, and breaches the terms of this Agreement on January 15, 2012, THB will be required to repay the RRHA $782,222.23 calculated as follows: (i) under Section 17 THB would have complied with the terms of this Agreement for 40 months and therefore 40/120 or 1/3 of the amount of the Loan ($293,333.33), would have been forgiven requiring $586,666.67 to be paid, plus (ii) a default payment equal to $195,555.56 ($586,666.67 x 1/3). The RRHA would pay such amount to the City within 15 days after receipt of such amount from THB. SECTION 16. LIQUIDATED DAMAGES. A. THB has represented to the City and the RRHA that all of the rental units will be used as rental units available to the general public on an individual basis for the 120 month time period referred to in Section 15. THB has also advised the City and the RRHA that THB intends to try to obtain a partial tax exemption from real property taxation as may be allowed by the Code of the City of Roanoke (1979, as amended) Section 32-93 et seq. for a period of 10 years. Since the parties realize that it would be difficult to remove any such tax exemption from any particular rental unit should it no longer be used as a rental unit as required by this Agreement, the parties agree that liquidated damages would be a reasonable way to address this matter. Therefore, THB agrees that, in addition to the repayment of Loan funds referred to in Section 15, if THB receives any real property tax exemption from the City for the Building, the rental units, andlor the Project, and if any of the rental units are no longer used as or made available as a rental unit for the general public on an individual basis, during the 120 month time period referred to in Section 15, then THB agrees to pay liquidated damages, as to each such rental unit, as set forth herein to the RRHA and the City, not as a penalty, but for the loss of each such rental unites) being made available to the general public as set forth above. Such liquidated damages shall be calculated as follows: The amount of liquidated damages for each such rental unit shall be an amount equal to the amount of the yearly tax exemption allowed by the City multiplied by the number of years and any part thereof that remain available for such tax exemption amount. THB hereby irrevocably waives any defense as to the validity of any liquidated damages stated herein on the grounds such liquidated damages could be void as penalties or are not reasonably related to actual damages. All such liquidated damages are in addition to any other damages the City may be entitled to recover from THB. Any amount to be paid to the RRHA pursuant to this Section shall be paid by THB to the RRHA within 30 days following the transfer of any rental unit as set forth above. The RRHA shall then pay such amount to the City within 15 days after receipt of such funds. The City shall also be entitled to enforce, but is not required to C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 11 enforce, such payment provIsIons. Notwithstanding the foregoing, it is acknowledged and agreed by the City and the RRHA that THB shall not be required to pay any liquidated damages pursuant to this Section unless and until THB makes a Loan request and receives Loan funds in connection therewith. B. For illustration purposes only, if THB receives a partial tax exemption of $2,000 per year for each of the anticipated 58 rental units for a 10 year period, and THB receives the Loan funds on September 1,2008, but then THB, or its successor, sells one of the rental units on January 15, 2012, for the personal use of the buyer, in addition to the repayment of the Loan funds mentioned in Section 15, THB would also owe liquidated damages to the RRHA and the City. Such liquidated damages would be calculated in the example as $2,000 per year multiplied by the number of years and any part thereof remaining for such tax exemption. ($2,000 x 6 years and 8 months [6.667] = $13,334 due the RRHA and the City.) The RRHA would pay such amount to the City within 15 days after receipt of such amount from THE. This same procedure would be followed for the sale of any of the other rental units during the entire 10 year period regardless of the fact that the repayment of the Loan funds had occurred. It is also noted that the tax exemption amount could be different for the various rental units. SECTION 17. FORGIVENESS OF AMOUNTS OWED UNDER THE LOAN. The RRHA and the City agree that the Loan shall be interest free, but is subject to a default payment amount as set forth in Section 15. THB shall make monthly payments to the RRHA, for the 120 month time period referred to in Section 15, in the amount of 1/120 of the Loan amount, provided that for each month THB complies with the terms and conditions set forth in this Agreement and continuing for 120 consecutive months following THB's receipt of the Loan funds, such monthly payment amount due and owing for that particular month shall be forgiven and THB shall have no further obligation to pay such amount(s). SECTION 18. LOAN MADE TO RELATED ENTITY IF REQUESTED BY THB. In connection with the rehabilitation of the Building, federal and state tax credits may be generated. Because the tax credit structure of the transaction has not been finalized, THB has indicated that it is possible that a management entity may be established to facilitate the transaction and the Loan may need to be made to such entity. The City and the RRHA agree that if such management entity is created and T.HB requests in writing to the RRHA and the City that the Loan be made to such management entity instead of THB, THB may assign the right to the Loan funds to such management entity, such assignment and its form being subject to approval by the RRHA and the City, which approval shall not be unreasonably withheld or delayed. Such management entity shall be responsible for the repayment of the Loan and the default payment as described in Section 15 if they become due to the RRHA and/or City under the provisions of this Agreement. In C:\DOCUME-l\cmbtl \LOCALS-I\Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc . 12 consideration of all of the members of such management entity agreeing to personally, both jointly and severally, guarantee the Loan and its repayment along with the default payment to the RRHA and the City, THB will be released from liability for repayment of the Loan funds under this Agreement. However, the release of such repayment liability of THB will only be effective after the RRHA and the City have approved in writing, which approval shall not be unreasonably withheld or delayed, THB's request for assignment, the form of the Assignment Agreement, the specific entities that comprise the management entity, the form of such personal guarantees, and the proper execution of such documents. Although THB may be released only from such repayment liability as mentioned above, THB shall continue to remain liable and responsible for complying with all the other provisions and obligations of this Agreement. After the management entity executes the approved Assignment Agreement, and the approved personal guarantees have been given to the RRHA and the City, such management entity may make a Loan Request in accordance with, and subject to, the provisions of this Agreement. Such management entity will then be able to receive the Loan funds from the RRHA in the same manner as THB would have been able to receive such Loan funds in accordance with the provisions of this Agreement. In the event the Loan is made to the management entity by the RRHA, the management entity shall agree to contribute or loan to THB all Loan funds it receives from the RRHA, and THB agrees that all such funds shall only be used by THB to cover the costs actually incurred by THB for the Restoration Project. Failure to comply with all terms and conditions of this Agreement by either and/or both THB and/or such management entity shall be a default under the Loan and a breach of this Agreement. SECTION 19. INDEMNITY AND WAIVER OF CERTAIN RIGHTS BY THB AND RESPONSIBILITY FOR CITY EMPLOYEES. A. Indemnity by THB: THB agrees to indemnify and hold harmless the RRHA, the City, and all of their officers, directors, employees and/or agents free and harmless for and from any and all claims, causes of action, damages, or any liability of any type, including reasonable attorney's fees, relating (or alleged to relate) or attributable (or alleged to be attributable) in any way, either directly or indirectly, to any actions, omissions, or activities of THB or its agents, employees, or representatives arising out of or connected in any way to any of the matters involved in this Agreement or any performance thereunder, including but not limited to any claims or actions involving this Agreement. Furthermore, THB hereby waives all claims against RRHA arising out of or in connection with this Agreement, specifically excluding any claim arising from the failure or unwillingness or RRHA to promptly process a Loan request made by THB or to promptly disburse to THB any Loan proceeds received from the City. B. The City agrees, to the extent permitted by law, to be responsible for the actions or omissions of City officers and employees acting within the scope of their employment. However, nothing contained herein or in this Agreement C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 13 shall be construed as a waiver of the City's sovereign immunity, which is expressly reserved. SECTION 20. FORUM SELECTION AND CHOICE OF LAW. By virtue of entering into this Agreement, THB agrees and submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees this Agreement is controlled by the laws of the Commonwealth of Virginia, with the exception of Virginia's choice of law provisions which shall not apply; and all claims, disputes, and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia as aforesaid. SECTION 21. NONWAIVER. Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Agreement or any party's waiver of any breach of this Agreement by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by any party and does not bar the non-defaulting party from requiring the defaulting party to comply with all the terms and conditions of this Agreement and does not bar the non-defaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Agreement or by law. SECTION 22. CAPTIONS AND HEADINGS. The section captions and headings are for convenience and reference purposes and shall not affect in any way the meaning or interpretation of this Agreement. SECTION 23. APPROPRIATION OF FUNDS. All obligations or funding undertaken by the City or the RRHA in connection with the Restoration Project or this Agreement are subject to the availability of funds and the appropriation of such funds by City Council as may be necessary for such obligations or funding. The RRHA assumes no obligation to provide any funds except those funds provided by the City which are specifically designated for the purpose of this Loan. The RRHA will not utilize any Department of Housing and Urban Development (HUD) funds for any purpose associated with this Loan, including administrative and legal costs. SECTION 24. PERFORMANCE. If THB fails to comply with any of the obligations of this Agreement as reasonably determined by the RRHA and/or the City, THB will not be entitled to be eligible for and/or receive and/or continue to be eligible for and/or receive any such Loan funds as referred to above or in this Agreement, and/or THB will be required to make the repayments as set forth in this Agreement. C:\DOCUME-I \cmbt I \LOCALS-I \Temp\notesEI EF34\Performance Agreement for Hancock Building-RRHA.doc 14 SECTION 25. NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to City, to City of Roanoke Attn: City Manager 364 Noel e. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011 Fax No. 540-853-1138 With a copy to: City of Roanoke Attn: Assistant City Manager for Community Development 364 Noel e. Taylor Municipal Building 215 Church Avenue, SW Roanoke, Virginia 24011-1595 Fax No. 540-853-1138 If to RRHA, to: The City of Roanoke Redevelopment and Housing Authority c/o Executive Director 2624 Salem Turnpike, NW Roanoke, VA 24017 Fax No. 540-983-9229 With a copy to: The City of Roanoke Redevelopment and Housing Authority c/o Nicholas C. Conte, Esquire Woods Rogers, P.L.e. 10 South Jefferson Street, Suite 1400 Roanoke, VA 24011 Fax No. 540-983-7711 If to THB, to: The Hancock Building, LLC c/o e. Cooper Youell, IV, Esquire 26 West Kirk Avenue Roanoke, Virginia 24011 Fax: 886-864-7836 Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. C:\DOCUME-I \cmbtl \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 15 SECTION 26. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2-4343.1, be advised the City does not discriminate against faith based organizations. SECTION 27. ENTIRE AGREEl\1ENT. This Agreement, together with any exhibits or attachments, constitutes the entire agreement of the parties and supersedes all prior agreements between the parties. No amendment to this Agreement shall be valid unless made in writing and signed by the appropriate parties. (SIGNATURE PAGE TO FOLLOW) C:\DOCUME-I \cmbt I \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 16 IN WITNESS WHEREOF, the parties have executed this Performance and Loan Agreement by their authorized representatives. A TTEST/WITNESS: CITY OF ROANOKE, VIRGINIA By: Darlene L. Burcham, City Manager Printed Name and Title WITNESS: The Hancock Building, LLC By: Scott A. Graeff, Member Printed Name and Title By: Edward B. Walker, Member Printed Name and Title WITNESS: THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY By: Glenda Edwards Interim Executive Director Printed Name and Title Approved as to Form Appropriation and funds required for this Agreement are subject to future appropriation: City Attorney Director of Finance - City of Roanoke Approved as to Execution Date Acct# City Attorney Authorized by Ordinance No. C:\DOCUME-I \cmbt I \LOCALS-I \Temp\notesE I EF34\Performance Agreement for Hancock Building-RRHA.doc 17 <l:: I a:: a:: Q) .5 "C c: '" ai I I- ~ G Q) .5 OJ c: o E <l:: 1: Q) E Q) Q) C, <l:: c: '" o ....J "C c: '" Q) u c: '" E .g Q) D- E ~ :c :i: )( w ), ., 'r ,-! ;~ :'~ i;~ F~: :". - +- --~-~--_. -,- .. -. -, -,.. ._~-~--_:"~ ~ ~!l 9 ~~ i5~ ~ ~e ~ ffi~ 8 ~ g~ ~t'i::: '"ijl ~t~ ~3:i !;1iL ~ ~i~ OuJ ~-~ ;: ., j . :- ~ HlPl: V ^ 3)lONVO~ MS?nN3^V J138drJV8 9E;.: .' . >i:)08NVH3Hl. :' Ii;~ .~ ~~ ~ ~i ~ 1-(1) cnz Wo 3:_ ~~ i=> ::>w O....J cnw "'t""" o ('I') <( ~ I i~ J ft! II I I II i". ~~[ i: ~ I 3B m I hi ~ I ~~. dl u; I .,' t, ! I .... i I . i .......-. i ",:-.::-=. ...~~.-.: ~ " Iii It ;j. 11 I!I It N If .1 "I. I' ,I I i.. I III Ifill;" (" . ~... I, ..I. I; _. ..~ '.1 ;111" , : )i Ii @Ii n ~ I I- ::> o (f) '-' ~ (f) w ~ z o F <l: > W .....J W W > <l: z o i= <l: > W .....J W .....: (/) I- (f) <( I c:: c:: Q) :5 '0 c: '" cO I I- .i- (5 Q) :5 C> c: o E <( C Q) E Q) Q) en <( c: '" o -' '0 c: '" Q) u c: '" E .g Q) 0- S ~ - :c :c x UJ ..,r I: '.:';"1 , ~ "":0 t~UI f~rlOi ...~~ <> ffi~ .... ~z 11!:l III o~ ",Rl:l~ djii ,,~~~ ~O ~o~_ m8 dhl ~~ ci~alf l!1 ITlum IE ~I ' rn'~ CD rnrn n a~rn ~! larn ~~ rn rn 41 [E3 iiI CD m D:JJ ...._-:~--=-:-~ , ., ..::;, ':.,- ,-,---.,~"=o",='==,,,:'-"-_' ~ ~Ovl VA 3)10NVO}:l MS. 3nN3^ V J138dVIIVO Sf;' >f808NVH 3H.l ml; ~ \i~ ij ~i m ; , :. !'.' ..lj' _. , " L': :."" ';1 ".","';: '-.:'~ ",;rt ~"": \., ~.!,'~ z o i= ,<{ . >:, 'W" :.:J - 'W I ~~ (f) w <{ :;I w tl o ~'" <i. \~ 'J:, r..? ~. It/.,... .~. f"':' !':~ ~ . ,j i~' .~'. '/'..~.I.'. {. . D OJ (Q] (IT] 0 .~ [OJ 'iff rn ,OJ 0 1113 ' I. 'OJ In (CD '([I] ~.Ol' [OJ ([D CD II OJ] IT] rn .. ',,"::;.,),'.';'" I-CI) ~5 0lSi= :1::;; li2w 0....1 ZW N o ('t) W ....I W w. > 'j' <('- 9. 2J.e. w - ....I .. <: ~ (I)~ Exhibit 2 to Performance and Loan Agreement Among the City, THB, and the RRHA The Hancock Building Estimated Extraordinary Expense Summary Related to Historic Exterior Rehab Existing Fa~ade Demolition and Disposal $ 88,386 Masonry Pilaster Repair and Replacement 99,435 Cleaning and Sealing 33,145 Terra Cotta Repair 38,157 Masonry Toothing & Cutting of Red Brick 53,419 Cast Stone Repair 309,808 Storefront Glass and Doors (1st floor) 102,601 Repair and Replacement of Upper Floor Windows 153,902 Total Extraordinary Expenses $ 878,852 Prepared by Stanley Shield, LLC ~ General Contractor <.,;~ Exhibit 3 to Performance and Loan Agreement Among the City, THB, and the RRHA The Hancock Building Minimum Expense Summary Description Cost 760,000 329,000 43,000 389,000 90,000 857,000 415,000 235,000 665,000 19,000 210,000 54,000 185,000 150,000 815,000 615,000 250,000 $ 6,081,000 General Conditions Site Construction Concrete Work Masonry Work Structural Steel Wood & Plastics Thermal & Moisture Protection Doors & Hardware Finishes Specialities Equipment Furnishings, Blinds, etc. Sprinklers & Fire stopping Elevators Mechanical Electrical Contractor Fees Total Incurred Costs Prepared by Stanley Shield, LLC - General Contractor Exhibit 4 to Performance and Loan Agreement Among City of Roanoke, The Hancock Building, LLC, and RRHA Loan Request Form This Loan Request is submitted pursuant to a certain Performance and Loan Agreement dated , 2008, (the "Performance and Loan Agreement"), by and among the City of Roanoke, Virginia, ("City"), The Hancock Building, LLC, ("THB"), and The City of Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia ("RRHA"). Terms used but not defined herein shall have the same meanings ascribed to such terms in the Performance and Loan Agreement. The Performance and Loan Agreement provides that THB will renovate the old Hancock Building located at 35 Campbell Avenue (the "Facility"). The Performance and Loan Agreement also provides that THB will provide for an investment of at least $6 million on the renovation of the Facility, of which the amount of $880,000 is anticipated to be spent or caused to have been spent by THB for the restoration of the three brick facades to the old Hancock Building, all as described in the Performance and Loan Agreement. These obligations along with other obligations are to be completed within a certain period of time as set forth in the Performance and Loan Agreement. The Performance and Loan Agreement further provides that THB may, upon compliance with the provisions of the Performance and Loan Agreement, make a request to the RRHA for a Loan to be funded with funds to be provided by the City in the amount spent on the restoration of the three brick facades, but not more than $880,000. THB warrants and repres~nts that it has complied with all of the terms and conditions of the Performance and Loan Agreement necessary for it to obtain Loan funds from the RRHA, including but not limited to all of the provisions of Section 2 of the Performance and Loan Agreement, and that it will continue to comply with the terms and conditions of the Performance and Loan Agreement. Attached to this Loan Request Form as Attachment A is the information THB represents as being sufficient to show that (1) it has spent or caused to have been spent at least $6 Million on the renovation of the old Hancock Building and (2) the amount it has spent or caused to have been spent on the restoration of the three brick Building sides to the old Hancock Building not to exceed $880,000. Accordingly, THB hereby requests from the RRHA a Loan, as provided for in the Performance and Loan Agreement, in the amount of $ , which is the amount it has spent or caused to have been spent on the restoration of the three brick Building sides to the old Hancock Building not to exceed $880,000 and is supported by the attached documentation as Attachment A. The Performance and Loan Agreement provides that the Loan must be requested on or before September 21,2009. 1 In the event of a conflict or difference between the terms of the Performance and Loan Agreement and those contained in this Loan Request, the terms and provisions of the Performance and Loan Agreement shall control. THB respectfully requests that the RRHA process this Loan request through the City and send copies to the City Manager and the City's Assistant City Manager for Community Development, in accordance with the provisions of the Performance and Loan Agreement. This Loan Request is dated WITNESS: The Hancock Building, LLC Member Printed Name and Title Printed Name and Title Member Printed Name and Title Printed Name and Title 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E~mail: cIerk@roanokeva.gov SHEILA N. HARlMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 20,2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget prdinance No. 38022-021908 appropriating funds from the Series 2008 Bonds to various capital projects, and amending and reordaining certain sections of the 2007-2008 Parking, Capital Projects and School Capital Projects Funds Appropriations, and dispensing with the second reading by title of this Ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, m.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38022-021908. AN ORDINANCE to appropriate funding from the Series 2008 Bonds to various capital projects, amending and reordaining. certain sections of the 2007-2008 Parking, Capital Projects and School Capital Projects Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by. the Council of the City of Roanoke that the following sections of the 2007-2008 Parking, Capital Projects and School Capital Projects Funds ) Appropriations be, and the same are hereby, alTiended and reordained to read and provide as follows: Parking Fund Appropriations Public Parking Facilities 07-540-8259-9286 $ 2,600,000 Capital Proiects Fund Appropriations Fire/EMS Station #3 - Williamson Fire/EMS Station #5 .- Melrose Revenues General Obligation Bond Proceeds- Par General Obligation Bond Proceeds- Premium 08-530-9539-9970 1,078,469 08-530-9539-99'75 2,731,531 08-110-1234-1042 3,755,520 08-110-1234-1046 54,480 'School Capital Proiects Fund Appropriations Schools Revenues General Obligation Bond Proceeds- Par General Obligation Bond Proceeds- Premium 31-060-9708-6896 40,400,000 31-110-1234-1142 39,638,009 31-110-1234-1149 761,991 ../ Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ( ~M.~ City Clerk. . JESSE A. HALL CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va.us Director of Finance email: jesse_hall@ci.roanoke.va.us February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Allocation of 2008 Bond Proceeds In anticipation of the issuance of bonds, funding has previously been appropriated for the following projects: Parking Fund Campbell Garage $ 2,600,000 Capital Proiects Fund Fire/EMS Station #5 Fire/EMS Station #3 Total Capital Projects Fund 2,731,531 1,078.469 3,810,000 School Capital Proiects Fund William Fleming High School Patrick Henry High School Total School Capital Projects Fund 40,000,000 400,000 40,400,000 Grand Total $46,810,000 Honorable Mayor and Members of City Council February 19, 2008 Page 2 The City's 20p8 General Obligation Public Improvement Bonds of $45,990,000 /' were issued: on February 5, 2008. The proceeds from this issuance and the associated net premium of $820,000 are available for the aforementioned projects. Budgetary adjustments may nowbe recorded to reflect the sale of these bonds. Recommended Action: Adopt the accompanying budget ordinance to reflect the issuance of the Series 2008 General Obligation Bonds. Sincerely, ~jM7' Jesse A. Hall Director of Finance JAH:jds c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Sherman M. Stovall, Director of Management and Budget Ann H. Shawver, Deputy Director of Finance CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARlMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk '. \ CECELIA R. TYREE Assistant Deputy City Clerk February 20, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38023-021908 appropriating funds from the Commonwealth for the Virginia Middle School Teacher Corps Program as 'well as corporate fees and transfers of existing funds for the E-Rate Program, and am~nding and reordaining certain sections of the 2007-2008 School Fund Appropriations, and dispensing with the second reading by title of this Ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, Att1~M. ~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Darlene L. Burcham, City Manager Sherman M. Stovall, Director, Management and Budget ~\\~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38023-021908. AN ORDINANCE to appropriate funding from the Commonwealth for the Virginia Middle School Teacher Corps Program as well as corporate fees and transfers of existing funding for the E-Rate Program, amending and reordaining certain sections of the 2007-2008 School Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City .of Roanoke that the following . ) sections of the 2007-2008 School Fund Appropriations be, and the same are hereby, amended. and reordained to read and provide as follows: Appropriations Teacher Salary 30-062-6930-012'1-6108 $ 3,997 Retiree Health Credit 30-062-6930-0200-6108 46 Social Security 30-062-6930-0201-6108 306 Retirement 30-062-6930-0202-6108 611 Group Life Insurance 30-062-6930-0205-6108 40 Purchased Services 30-065-6622-0381-6669 ( 44,076) Supplies 30-065-6622-0615-6669 ( 67,348) Capital Outlay - Communications Equipment 30-065-6622-0823-6669 60,649 Capital Outlay - Data Processing Equipment 30-065:6622-0826-6669 60,649 Revenue~s State Grant Receipts 30-062-6930-1100 5,000 Corporate Fee Receipts 30-062-6622-1103 9,874 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . ~h1. mev City Clerk. City of Roanoke School Board P.O. Box 13145, Roanoke VA 24031 . 540-853-2381 . FAX 540-853-2951 David B. Carson Chairman Jason E. Bingham Vice Chairman V. Mignon Chubb-Hale Mae G. Huff Suzanne P. Moore Courtney A. Penn Todd A. Putney Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board February 19, 2008 The Honorable C. Nelson Harris, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on February 12, the Board respectfully requests City Council to appropriate the following funds: · $9,874.00 for the Federal Communications Commission E-Rate Program. This program, established by the universal service section (Section 254) of the Telecommunications Act of 1966, helps schools and libraries obtain access to state of the art services and technologies at discounted rates. Discounts are determined based on free/reduced school lunch numbers. This continuing program is funded with corporate fee receipts. a $5,000.00 for the Virginia Middle School Teacher Corps Program to help schools designated as "at risk in mathematics" to fill teaching vacancies with qualified, experienced math teachers and improve student achievement in mathematics. This grant supports a salary differential for a qualifying math teacher at Jackson Middle School. This new program is reimbursed one hundred percent by State funds. The School Board thanks you for your approval of the appropriation requests. Sincerely, .r~ re cc: Mr. David B. Carson Dr. Rita D. Bishop Mr. Curtis D. Baker Mrs. Vivian Penn-Timity Ms. Darlene L. Burcham Mr. William M. Hackworth Mr. Jesse A. Hall Mrs. Ann H. Shawver Ms. Dorothy Hoskins (with accounting details) CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S. W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va.us JESSE A. HALL Director of Finance email: jesse_halI@ci.roanoke.va.us February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: School Board Appropriation Request As a result of official School Board action at its meeting on February 12, 2008, the Board has respectfully requested that City Council appropriate the following funds: · $9,874 for the Federal Communications Commission E-Rate Program. This program, established by the universal service section (Section 254) of the Telecommunications Act of 1966, helps schools and libraries obtain access to state of the art services and technologies at discounted rates. Discounts are determined based on free/reduced school lunch numbers. This continuing program is funded with corporate fee receipts. · $5,000 for the Virginia Middle School Teacher Corps Program to help schools designated as "at risk in mathematics" to fill teaching vacancies with qualified, experienced math teachers and improve student achievement in mathematics. This grant supports a salary differential for a qualifying math teacher at Jackson Middle School. This new program is reimbursed one hundred percent by State funds. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined above. Sincerely, q~IlM Jesse A. Hall Director of Finance Honorable Mayor and Members of Council February 19, 2008 Page 2 JAH:ca c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Sherman M. Stovall, Director of Management and Budget Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools \ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 22, 2008 , - , Mr. David W. Spradlin 2226 Russell Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Spradlin: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, February 19, 2008, you were appointed as a member of the Towing Advisory Board, to fill the vacancy created by the expiration of the term of office of Charles R. Brown, ending October 31, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which - must be administered by the Clerk of the (Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Munidpal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." . / Mr. David W. Spradlin February 22, 2008 Page 2 .On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Towing Advisory Board. Sincerely, ~~J-n#~ Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Timothy Spencer, Assistant City Attorney, w/attachment Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the nineteenth day of February 2008, DAVID W. SPRADLIN was appointed as a member of the Towing Advisory Board, to fill the vacancy created by the expiration of the term of office of Charles R. Brown, ending October 31, 2010. Given under my hand and the Seal of the City of Roanoke this twenty- second day of February 2008. /Jf;1J.~:v 'hi. ~ City Clerk .' CITY OF ROANOKE OFFICE OF THE CITY CLERK. 215 Church Avenue, S. W., Suite 456 Roanoke, \Virg'inia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 22, 2008 Mr. Michael D. Wray 1712 Malvern Road, S. W. Roanoke, Virginia 24015 Dear Mr. Wray: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, February 19, 2008, you were appointed as a member of the Roanoke Neighborhood Advocates, to fill the unexpired term of Martha C. Williams ending June 30, 2008. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the thitd floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Michael D. Wray February 22, 2008 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, ~~~m.~ Stephanie M. Moon, CMC City Clerk SMM:ew I~ Enclosures pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Roanoke Neighborhood Partnership, w/attachment Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Secretary, City Clerk's Office COMMONWEALTH OF VIRGINIA) ) CITY OF ROANOKE ) To-wit: I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the nineteenth day of February 2008, MICHAEL D. WRAY was appointed as a member of the Roanoke Neighborhood Advocates, to fill the unexpired term of Martha C. Williams ending June 30, 2008. Given under my hand and the Seal of the City of Roanoke this twenty- second day of February 2008. ~~.:v'rn .~~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARlMAN, CMC Deputy City Clerk. STEPHANIE M. MOON, CMC City Clerk CECELlA R. TIREE Assistant Deputy City Clerk February 20, .2008 George A. McLean, Jr., Attorney P. O. Box 1264 Roanoke, Virginia 24006 Dear Mr. McLean: I am enclosing copy of Ordinance No; 38024-021908 rezoning Official Tax No. 1021521 located at 305 Highland Avenue, S. W., from MX, Mixed Use District, to IN, Institutional District, subject to a certain proffered condition, as set forth in the Zoning Amended Application No. 1 dated January 28, 2008, and dispensing with the second reading by title of this Ordinance. The 'abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, ~M.~ Stephanie M. Moon, CMC City Clerk . SMM:ew Attachment George A. McLean, Jr. Febru~ry 20, 2008 Pag e 2 " pc: Trustees of Beth Israel Congregation, 920 Franklin Road, S. W., Roanoke, Virginia 24016 Trustees of St. Mark's Lutheran Church, 1008 Franklin Road, S. W., Roanoke, Virginia 24016 Ms. Beatrice M. Wilcher, 617 Palmer Avenue, Salem, Virginia 24153 Kara Smith, President, Old Southwest, Inc., 810 Day Avenue, S. W., Roanoke, Virginia 24016 William M. Hackworth, City Att()rney Steven J. Talevi, Assistant City Attorney Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Martha P. Franklin, Secretary, City Planning Commission \ Sf~lo~ \\~ ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38024-021908. AN ORDINANCE to amend 9 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, subject to a certain I condition proffered by -the petitioner; and dispensing with the second reading of tIllS v . ordinance by title. WHEREAS, Second Presbyterian Church, represented by George A. McLean, Jr., attorney, has made application to the Council of the City of Roanoke, Virginia ("City Council"), to have the hereinafter described property rezoned from MX, Mixed Use District, to IN, Institutional District, for uses related to and ancillary to the .use of the property at Official Tax Map No. 1021606 as a place of worship; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on February 19, 2008, after due and timely notice thereof as required by 936.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's O-Second Presbyterian Church-rezone.doc Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax No. 1021521, located at 305 Highland Avenue, 'S.W., be, and is hereby rezoned from MX, Mixed Use District, to IN, Institutional District, subject to a certain conditiori proffered by the petitioner, for uses related to and ancillary to the use of the property at Offipial Tax Map No. 1021606 as a place of worship, as set forth in the Zoning Amended Application No. 1 dated January 28, 2008. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading,ofthis ordinance by title is hereby dispensed with. ATTEST: ~M.~ City Clerk. O-Second Presbyterian Church-rezone.doc CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Architectural Review Board Board of Zouiug Appeals Planning Commission February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Second Presbyterian Church, represented by George A. McLean, Jr., attorney, to rezone 305 Highland Avenue, S.W., Official Tax No. 1021521, from MX, Mixed Use District, to IN, Institutional District, for the uses as permitted in the district. Planning Commission Hearing and Recommendation The Planning Commission public hearing was held on Thursday, January 24, 2008. By a vote of 6-0 (Mr. Manetta absent), the Commission recommended approval of the 151 Amended Application to rezone the subject property from MX District to IN District, finding it to be consistent with the City's Comprehensive Plan and the Old Southwest Neighborhood Plan. Rezoning will allow an established institution to expand its services with minimal impact on the surrounding neighborhood. Respectfully submitted, '-'d~ (L//1" J"A /rJ-....... '~I Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager George McLean, Attorney for the applicant Members of City Council Page 2 - February 19, 2008 Application Information Request: Rezoning, Conditional Owner: Beatrice M. Wilcher Applicant: Second Presbyterian Church Representative: Georqe A. McLean, Jr. City Staff Person: Maribeth B. Mills, City Planner II . Site Address/Location: 305 Hiqhland Avenue S.W. Official Tax Nos.: 1021521 Site Area: 0.224 Acre Existing Zoning: MX, Mixed Use District Proposed Zoning: IN, Institutional Existing Land Use: . Medical Clinic and Personal Service Establishment Proposed Land Use: Place of Worship Neighborhood Plan: Old Southwest Neighborhood Plan Specified Future Land Office/Residential Use: Filing Date: Original Application: December 5, 2007; Amended Application NO.1: January 28, 2008 . Background Second Presbyterian Church requests a rezoning from MX, Mixed Use District, to .IN, Institutional District with conditions, to allow the expansion of its facilities. ,The applicant proposes to use the existing historic structure and six-space ,surface parking lot located on the property for Sunday School classes, Senior ,High and Youth Club meetings, church offices, related non-profit organizations such as the Pastoral Counseling Center and church social activities such as suppers, speakers, circles, and receptions. No changes are proposed for the building or the site. . , Conditions Proffered by the Applicant 'The applicant requests that the following proffer be adopted as it relates to Official Tax Map NO.1 021521: 1. The use of the property at 305 Highland Avenue SW, Official Tax Map No. 1021521, shall be limited to uses related and ancillary to the use of the property at Official Tax Map NO.1 021606 as a place of worship. Considerations Surroundinq Zoninq and Land Use: Zoning District . North MX, Mixed Use District Land Use Place of Worship Second Presb erian Church . ., Members of City Council Page 3 February 19, 2008 South IN, Institutional District Surface parking lot (St. Marks Lutheran Church). East IN, Institutional District Place of Worship (Second Presbyterian). West MX, Mixed Use District Vacant parcel. Compliance with the Zoninq Ordinance: There are currently no plans to change the existing facilities found on site as they are adequate to accommodate the proposed use. Because the property has an H-2 overlay, any future modifications to the site or building will require approval by the Architectural Review Board. Conformity with the Comprehensive Plan and Neiqhborhood Plan: The Old Southwest Neighborhood Plan calls for the east side of Franklin Road to contain a mixture of low-intensity commercial uses and a variety of residential dwelling types to facilitate reinvestment. These low-intensity commercial uses were carefully selected during the 2005 update of the Zoning Ordinance to ensure minimal parking and traffic generation, complimentary hours of operation . and discreet operational conditions to minimize their impact of adjoining . residences. Institutional uses should embody these characteristics as well, 'which the proposal appears to do. The church's expansion can be easily accommodated by the facilities currently present on site and will have similar operating hours to the existing church. The following policies of Vision 2001-2020 are relevant in the consideration of .this application: . NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering opportunities to live, work, shop, play, and interact in a neighborhood setting. · EC P6. Cultural and historic resources. Roanoke will identify, preserve, and protect its historic districts, landmark features, historic structures, and archaeological sites. The following policies of the Old Southwest Neighborhood Plan are relevant in the consideration of this application: . Community Design Policies o Land Use Mix: Old Southwest is and shall continue to be an urban neighborhood with a mix of residential and commercial uses within a specific pattern. . Residential Development Policies o Historic Preservation: Old Southwest's character stems from its historically significant architecture. The historic character of Old Southwest must be preserved, protected and enhanced. . Economic Development Policies o Maintain an appropriate balance between commercial and residential uses in the part of the neighborhood east of Franklin Road. . Members of City Council Page 4 . February 19, 2008 City Department Comments: None. Public Comments: None. Planninq Commission Public Hearinq: During their public hearing on January 24, 2008, the Commission expressed concern that the property could be used independently as a place of worship creating a demand for parking and a need to alter the historic structure. In response, the applicant proposed a proffer requiring the property to only be used as a place of worship in conjunction with the parcel containing Second Presbyterian's main facilities, Official Tax NO.1 021606. This is reflected in the condition proffered in Amended Applitation No.1, dated January 28, 2008. Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, SW. Roanoke, Virginia 24011 Phone: (540) 853-1730 Date: IJan 28,2008 Fax: (540) 853-1230 /\ I '" ...cIiCRPleretb Print Submittal Number: IAmended Application No.1 o Rezoning, Not Otherwise Listed [RJ Rezoning, Conditional o Rezoning to Planned Unit Development o Establishment of Comprehensive Sign Overlay District ""'''..:,:.ti'^,~~:'%j;''1,t.'~:X'':'',Z~.!-l;i1),~'-r-S.'';~'Nf?Jt<t~&_*~"'$'l"t.V<<~:;~Kr;r-iiY~\t: :~~~p.!!!~~!.r.!!~!!1.!.!,!.~m;~111~ o Amendment of Proffered Conditions o Amendment of Planned Unit Development Plan o Amendment of Comprehensive Sign Overlay District Address: 305 Highland Avenue, SW, Roanoke, VA 24016 Official Tax No(s).: /1021521 ' Existing Base Zoning: I (If multiple zones, please manually enter all districts.) MX, Mixed Use' ( Ordinance No(s). for Existing Conditions (If applicable): INA Requested Zoning: IIN, Institutional I Proposed Land Use: /Place of worship I 0 With Conditions [RJ Without Conditions Name: /Beatrice M. Wilcher I Phone Number: + 1 (540) 389-4415 I I 617 Palmer Avenue, Salem, VA 24153 E-Mail: I Name: ISecond Presbyterian Church " I Phone Number: + 1 (540) 343-3659 I I -~4A <; +YV' E-Mail: I Name: IGeorge A. McLean, Jr. Address: /p,o. Box) 264, Roa~oke, VA 24006 .fr c:: ~~. L I Authorized Agent's Signature: I Phone Number: I + 1 (540) 982-8430 I I E-Mail: 1george@gml.roacoxmail.com I """~~~" ~..~_-.~..._-~"""""'=r,-_~.,. '.C.. -,.~..)'-",~ =""""-=~f"":-~""-'",.,,,,,,..........,,,-~-~~~~..,...'~~,",,..C.-.-,...,..,....,.~,~_~'."'"""",,~~0""'''';"''~'';'''''~'''''~''''~~~~ APPLICANT'S WRITTEN NARRATIVE Second Presbyterian Church wishes to continue its mission by expanding its i facilities to the adjoining property at 305 Highland Avenue. The property would be used for Sunday School classes, Senior High and Youth Club meetings, church offices, related non-profit organizations such as the Pastoral Counseling Center and church social activities such as suppers, speakers, circles, and receptions. For many years, the property has been used for commercial purposes. The limited use by the church would probably reduce vehicular traffic generated bfthe property. Second Presbyterian Church has no plans to alter the exterior of the building and its historic nature. The proposed zoning change does not conflict with the City's Comprehensive Plan. All of the properties that adjoin the property are either owned by either a church or a synagogue. Use of this property will be no more intensive than the use of the property at its present zoning. PROFFER The applicant requests that the following proffer be adopted as it relates to Official Tax Map No. 1021521: The use of the property at 305 Highland Avenue, SW, Official Tax Map No. 1021521, shall be limited to uses related and ancillary to the use of the property at Official Tax Map No. 1021606 as a place of worship. h1tn'//()";c:! rnllnnlr",,,,,, tT;"'"I"A...,lL>+I^~_ ^~_: ___:___ n__~_u ___nn _ u Page I of 1 i .. '\ """'"""~~'_~'''''''''~_..,_L~.._.._ '''''''''.''''''''.~'.'.''''''''''t'=';'''('''''''''~'''''-''-:~~''_'''-'''_"",,,,,,,,,,~.=_,, .....,....""~_"?'-'_=.~~=__.,...~.__~~=."._~,,<=:=--=r""'-"'- APPLICATION TO IU:-ZONE THAT PROPERTY LOCATED AT 305 HIGHLAND AVENUE, ROANOKE, VIRGINIA 24016 TAX MAP NO. 1021521 i LISTING OF ADJOINING PROPERTY OWNERS TAX MAP NO. OWNERS' NAME AND ADDRESS Properties immediately ioining subject property: 1021519 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 1021517 Trustees of Beth Israel Congregation 920 Franklin Road, SW Roanoke, VA 24016 Property located across Third Street from subject property: 1021606 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 Property located across Highland A venue from subject property: 1022102 Trustees of St. Mark's Lutheran Church 1008 Franklin Road, SW Roanoke, VA 24016 Property located diagonally across from subject property: 0122201 Trustees of Second Presbyterian Church 214 MounJain Avenue, SW Roanoke, VA 24106 Iron Pin Found Iron Pipe Found Bears N 82'12'01>> W. 1.09' From Corner Wood Privacy Fence Encroaches 1. I' On to Sui;; jl1et Propl1rty Ad" . :JOining DWelling Part of Lot 17 Block 1 Officiol Survl1Y S. W. #3 C) 01 '"l 0, ll.. -' g ri' a <: a -~ a~ ~- 8tn -~ Q:j ~ .... o P.K. Nail 5 Found :s 5 ~ lI)CO.... ~g;?. ~ ~,..- "" _ Ol !.II 4.6' ;:;; ~ Walk ~ Hi9hlo17d A Venue. 40' R/W ~ New --____ Lot 17A !g : 0.224 Ac. ~~ ~ - g---i P.~d P",*'09 ~ L.t ----j I E--l ~ Q,. -l>.(/) C:>_ ..., ~a ~.r'i" ~ ~ (I) ~ ~ - ui" l.l Y> ~ 3.6' .. g 6} ~ '" fI ~ '" .s:~ JTI Chiseled "X' Set In Sidewalk Legend -0 Cone. Power Pole Overhead Wires Concrete Notes: ,. This plat ;s subject to information which may be disclosed by a title report. 2 The subject property is within the limits of flood zone "x" as shown on the FEMA Flood Insurance Rate Map No. 51161C0164.G , dated 9/28/07. D c:> c::: L Land SurveYing. LL C 5935 Monet Drive, S. W. Roanoke, Virginia 24018 Phone: 540-204-7649 [moil: docls @ cox. net Survey For Trustees of Second Presbyterian Church Of New Lot 17A, Block " Official Survey S. W. #3 Roanoke, Virginia Scale: 1" = 20' Date: November 30, 2007 Tox No. 1021521 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue; S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE, Assistant Deputy City Clerk February 4, 2008 George A. McLean, Jr., Attorney P. O. Box 1264 I Roanoke, Virginia 24006 Dear Mr. McLean: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 19, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Second Presbyterian Church that property located at 305, Highland Avenue, S. W., be rezoned from MX, Mixed Use District, to IN, Institutional. District. For your information, I am enclosing copy of a notice of public hearing. Please review the document and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540-853-2431. It will be necessary for you, or your representative, to be present at the February 19 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, ~rr;.~ I Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Assistant City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 4, 2008 Trustees of Beth Israel Congregation 920 Franklin Road, S. W. Roanoke, Virginia 24016 Trustees of St. Mark's Lutheran Church 1008 Franklin Road, S. W. Roanoke, Virginia 24016 Kara Smith, President Old Southwest, Inc. 810 Day Avenue, S. W. Roanoke, Virginia 24016 Ladies and Gentlemen: Pursuant to provisions of Resolution No. 25523 a'dopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 19, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City. Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, on the request of Second Presbyterian Church that property located at 305 Highland Ave~ue, S. W., be rezoned from MX;)Mixed Use District, to IN, Institutional District. This letter is provided for your information as an interested property owner and/or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540-853-1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540-853-2541 . Sincerely, ~~.~~ Stephanie M. Moon, CMC City Clerk SMM:ew The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- MCLEAN, GEORGE A. JR PO BOX 1264 ROANOKE VA 24006 REFERENCE: 80020161 10713484 Second Presbyterian State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vi.~i~ni,a. Sworn and subscribed before me this _J~~_day of February 2008. Witness my hand and official seal. ~~ -- 'lA1/.t..-a;-- MY/COmmiS::>i.On J otary Public J-,--WIL-___ . PUBLISHED ON: 02/01 02/08 ,,\\\\11""/1/1 " W\CEA, I, ..,....... IV,J.I~ " .. ~r ...... 'l,Z" .. .' "~' ".e ., ~i!."' NOTARY ". ~":. : :' PUBLIC ". ':S) ~ : *: REG. #332964 : * : ; ~ ~ MY COMMISSION: E -:.~... @!PIES .:~:: ~,'~-" ." ~~ '...q~ '. .... ~.." ,:~,P.p/1/, " ..' ~~" .;;~/II,CALTH Gt "", 11''''111'\\ TOTAL COST: FILED ON: 360.00 02/13/08 I I I I I I I I I I I I I I I I I I I I I I I I I I I ! I I I I I I I I I I I I I I I I -). " r-------, . : NOTICE 'OF PUBLIC HEARING I I ~ The Council of the City of 'Roanoke will hold a public hearing on Tuesday, February 19, 2008, at 7:00 p.m., or as soon thereafter '?S the mailer may be heard: I"n,,!~~_,.c,o,uncil Chamberi fouft~'flo'or,'in'ihe"Noel C! Taylor Municipal Building, ,215 Church Avenue, S.W., 'Roanoke, Virginia, to ,consider the following: , Request from Second !Presbyterian Church, represented by George A. 'McLean, Jr., attorney, to i ,rezone 305 Highland ,Avenue, S.W., Official'Tax' 'N~. 1021521, from MX'I IM,xed Use District, to IN, 'Institutional District, subject ,to a certain condition proffered by the petitioner, Ifor uses related to and ,ancillary to the use of the property at Official, Tax Map iNo. 1021606 as a place of 'worship. . , A copy of the application lis available for review in the ,Office of the City Clerk, tRoom 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., 'Roanoke, Virginia. I All parties in interest and citizens may appear on the , above, date and be heard on Ithematter. If you are a I person' with a disability who 'needs accommodations for II this hearing, please contact the City Clerk's Office, at ~ 853-2541, before noon on , the Thursday before the date I of the hearing listed above. , GIVEN under my hand this , 29th day of January, 2008. , Stephanie M. Moon, CMC, I City. Clerk. 1(10713484)___ .. " - .- - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - .- - - - - - - + - - - - - - - - - - - - - - - .- - - - - - - - - Authorized Signature: Billing Services Representative ~I V S (,< ro~ \l~ 1 , I NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Tuesday, February 19, 2008, at 7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request from Second Presbyterian Church, represented by George A. McLean, Jr., attorney, to rezone 305 Highland Avenue, S.W., Official Tax No. 1021521, from MX, Mixed Use District, to IN, Institutional District, subject to a certain condition proffered by the petitioner, for uses related to and ancillary to the use ofthe property at Official Tax Map No.1 021606 as a place of worship. A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the mCl.tter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed above. GIVEN under my hand this 2 9th:lay ofJanuarv ,2008. r Stephanie M. Moon, CMC City Clerk. Second Presbyterian Church-rezone.doc Notice to Publisher: Publish in the Roanoke Times on Friday, February 1 and February 8, 2008. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 N - Second Presbyterian Church-rezone 02-19-08.doc Send bill to: George A. McLean, Jf., Attorney [for Second Presbyterian Church] P. O. Box 1264 Roanoke, Virginia 24006 (540) 982-8430 REZONING REQUEST Second Presbyterian Church, represented by George A. McLean, Jr., from MX to. IN, at 305 Highland Avenue, 'S.W., Tax No. 1021521 COpy !......j " ) .Z~ J./ ~.(-i(-::'_J</U' ./. ~:.\ / . I . I I ) i I ), j )~FFIDAVIT ) I i i COMMONWEALTH OF VIRGINIA ) ) TO-WIT: ) I I I I I i I The affiant, Martha Pace Franklin, first being duly sworn, states I that she is i Secretary to the Roanoke City Planning Commission, and as sych is competent ! I , to make this affidavit of her own personal knowledge. Affidavit ~tates that, . I I I pursuant to the provisions of Section 15.2-2204, Code of Virginiia, (1950), as I CITY OF ROANOKE amended,on behalf of the Planning Commission of the City of *oanoke, she has I I sent by first-class mail on the 2th day of December, 2007, notiqes of a public i hearing to be held on the 1 th day of January, 2008, on the req4est captioned Tax No. above to the owner or agent of the parcels as set out below: i . i . Owner Mailinq Address I I i I 1021519 1021606 1022201 Applicant 1021517 Trustees of Beth Israel Congregation i 920 Franklin Road, SW I Roanoke, YA 24016 ! i 1008 Fran~lin Road, SW Roanoke, VA 24016 ... I 1022102 Trustees of St. Mark's Lutheran Church i Also Notified: Kara Smith, President, OSW, Inc., 810 Day, SW,!24016 . i ~~J~ Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in t.he City of 'Roanoke, Virginia, this 2th day of December, 2007. ! . {Jrdq{f iJ~. I . ft.1_'.L___l""\__I_I~_ ! . . -<,~bh~ Planning Building and Development Memorandum TO: William M. Hackworth, City Attorney Steven J. Talevi, Assistant City Attorney FROM: Martha P. Frankl~ City Planning Commission DATE: January 29,2008 SUBJECT: Amended Application NO.1 - Second Presbyterian Church Attached please find Amended Application NO.1 filed on Monday, January 28, 2008. This application contains the proffered condition set forth at the Commission's meeting on January 24th. Please contact Maribeth at 1502 if questions. Thank you. If attachment cc: vSfuPhanie Moon, City Clerk (w/a) Susan Johnson, City Attorney's office CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Architectural Review Board Board of Zoning Appeals Planning Commission February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor ~ ' Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly 1. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Second Presbyterian Church, represented by George A. McLean, Jr., attorney, to rezone 305 Highland Avenue, S.W" Official Tax No. 1021521, from MX, Mixed Use District, to IN, Institutional District, for the uses as permitted in the district. Planning Commission Hearing and Recommendation The Planning Commission public hearing was held on Thursday, January 24, 2008. Bya vote of 6-0 (Mr. Manetta absent), the Commission recommended approval of the 1st Amended Application to rezone the subject property from MX District to IN District, finding it to be consistent with the City's Comprehensive Plan and the Old Southwest Neighborhood Plan. Rezoning will allow an established institution to expand its services with minimal impact on the surrounding neighborhood. Respectfully submitted, Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager George McLean, Attorney for the applicant Members of City Council Page 2 - February 19, 2008 Application Information Request: Rezoning, Conditional Owner: Beatrice M. Wilcher Applicant: Second Presbyterian Church Representative: George A. McLean, Jr. City Staff Person: Maribeth B. Mills, City Planner" . Site Address/Location: 305 Highland Avenue S.W. Official Tax Nos.: 1021521 Site Area: 0.224 Acre Existing Zoning: MX, Mixed Use District Proposed Zoning: IN, Institutional Existing Land Use: Medical Clinic and Personal Service Establishment Proposed Land Use: Place of Worship Neighborhood Plan: Old Southwest Neighborhood Plan Specified Future Land Office/Residential Use: Filing Date: Original Application: December 5, 2007; Amended Application NO.1: January 28, 2008 - Background . Second Presbyterian Church requests a rezoning from MX, Mixed Use District, to .IN, Institutional District with conditions, to allow the expansion of its facilities. ,The applicant proposes to use the existing historic structure and six-space : surface parking lot located on the property for Sunday School classes, Senior ,High and Youth Club meetings, church offices, related non-profit organizations such as the Pastoral Counseling 'Center and church social activities such as suppers, speakers, circles, and receptions. No changes are proposed for the building or the site. Conditions Proffered by the Applicant 'The applicant requests that the following proffer be adopted as it relates to -Official Tax Map No. 1021521: 1. The use of the property at 305 Highland Avenue SW, Official Tax Map No. 1021521, shall be limited to uses related and ancillary to the use of the property at Official Tax Map NO.1 021606 as a place of worship. Considerations Surroundinq Zoninq and Land Use: Zoning District North MX, Mixed Use'District Land Use Place of Worship Second Presb erian Church. Members of City Council Page 3 February 19, 2008 South IN, Institutional District Surface parkin lof (St. Marks Lutheran Church). East IN, Institutional District Place of Worshi Second Presb erian. West MX, Mixed Use District. Vacant parcel. Compliance with the Zoninq Ordinance: There are currently no plans to change the existing facilities found on site as they are adequate to accommodate the proposed use. Because the property has an H-2 overlay, any future modifications to the site or building will require approval by the Architectural Review Board. Conformity with the Comprehensive Plan and Neiqhborhood Plan: The Old Southwest Neighborhood Plan calls for the east side of Franklin Road to contain a mixture of low-intensity commercial uses and a variety of residential dwelling types to facilitate reinvestment. These low-intensity commercial uses were carefully selected during the 2005 update of the Zoning Ordinance to ensure minimal parking and traffic generation, complimentary hours of operation and discreet operational conditions to minimize their impact of adjoining . residences. Institutional uses should embody these characteristics as well, 'which the proposal appears to do. The church's expansion can be easily - accommodated by the facilities currently present on site and will have similar operating hours to the existing church. The following policies of Vision 2001-2020 are relevant in the consideration of this application: . NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering opportunities to live, work, shop, play, and interact in a neighborhood setting. . EC P6. Cultural and historic resources. Roanoke will identify, preserve, and protect its historic districts, landmark features, historic structures, and archaeological sites. The following policies of the Old Southwest Neighborhood Plan are relevant in the consideration of this application: · Community Design Policies o Land Use Mix: Old Southwest is and shall continue to be an urban neighborhood with a mix of residential and commercial uses within a specific pattern. . Residential Development Policies o Historic Preservation: Old Southwest's character stems from its historically significant architecture. The historic character of Old Southwest must be preserved, protected and enhanced. . Economic Development Policies o Maintain an appropriate balance between commercial and residential uses in the part of the neighborhood east of Franklin Road. Members of City Council Page 4 . February 19, 2008 City Department Comments: None. Public Comments: None. Planninq Commission Public Hearinq: During their public hearing on January 24,2008, the Commission expressed concern that the property could be used independently as a place of worship creating a demand for parking and a need to alter the historic structure. In response, the applicant proposed a proffer requiring the property to only be used as a place of worship in conjunctionwith the parcel containing Second Presbyterian's main facilities, Official Tax NO.1 021606. This is reflected in the condition proffered in Amended Application No.1, dated January 28,2008. Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, SW. Roanoke, Virginia 24011 Phone: (540) 853-1730 Fax: (540) 853-1230 Date: IJan 28, 2008 Submittal Number: !Amended Application NO.1 o Rezoning, Not Otherwise Listed [8] Rezoning, Conditional o Rezoning to Planned Unit Development o Establishment of Comprehensive Sign Overlay District r....irr6'w.';.fit~iliWfi:rlinrGfrdn:lll .._.._J;~_..~~..".__..w...._.,,_.....~.. Address: 305 Highland Avenue, SW, Roanoke, VA 24016 Official Tax No(s).: 11021521 Existing Base Zoning: I (If multiple zones, please manually enter all districts.) MX, Mixed Use Ordinance No(s). for Existing Conditions (If applicable): INA Requested Zoning: IIN, Institu~ional I Proposed Land Use: Iplace of worship o Amendment of Proffered Conditions o Amendment of Planned Unit Development Plan o Amendment of Comprehensive Sign Overlay District I 0 With Conditions [8] Without Conditions Name: !Beatrice M. Wilcher I Phone Number: + 1 (540) 389-4415 , I 617 Palmer Avenue, Salem, VA 24153 E-Mail: I Name: Isecond Presbyterian Church T ltC-(;\ <; +~ I Phone Number: E-Mail: I + 1 (540) 343-3659 I I Applicant's Signature: , Phone Number: I + 1 (540) 982-8430 I I E-Mail: Igeorge@gml.roacoxmail.com I Name: !George A. McLean, Jr. Address: Ip.o. Box) 264, Roa~oke, VA 24006 .R t: Pt... L ( Authorized Agent's Signature: APPLICANT'S WRITTEN NARRATIVE Second Presbyterian Church wishes to continue its mission by expanding its facilities to the adjoining property at 305 Highland A venue. The property would be used for Sunday School classes, Senior High and Youth Club meetings, church offices, related non-profit organizations such as the Pastoral Counseling Center and church social activities such as suppers, speakers, circles, and receptions. For many years, the property has been used for commercial purposes. The limited use by the church would probably reduce vehicular traffic generated by the property. Second Presbyterian Church has no plans to alter the exterior of the building and its historic nature. The proposed zoning change does not conflict with the City's Comprehensive Plan. All ofthe properties that adjoin the property are either owned by either a church or a synagogue. Use ofthis property will be no more intensive than the use of the property at its present zoning. j PROFFER The applicant requests that the following proffer be adopted as it relates to Official Tax Map No. 1021521: The use of the property at 305 Highland Avenue, SW, Official Tax Map No. 1021521, shall be limited to uses related and ancillary to the use of the property at Official Tax Map No. 1021606 as a place of worship. Pagel of 1 i ;. <.~~ ',' '. :':;. :~". ::". ~': .:.:: . . . pttpTl(gis.roanokeva.gov/serVletlcom.esri.esrimap.Esrimap?ServiceN ame=mke&ClientV er... 12/5/2007 .;.' '~:Y:::"'\jl.,~;'_::' . . . . . ~ . APPLICATION TO RE-ZONE THAT PROPERTY LOCATED AT 305 HIGHLAND AVENUE, ROANOKE, VIRGINIA 24016 TAX MAP NO. 1021521 i LISTING OF ADJOINING PROPERTY OWNERS TAX MAP NO. OWNERS' NAME AND ADDRESS Properties immediately joining subject property: 1021519 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 1021517 Trustees of Beth Israel Congregation 920 Franklin Road, SW Roanoke, VA 24016 Property located across Third Street from subject property: 1021606 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 Property located across Highland A venue from subject property: 1022102 Trustees of St. Mark's Lutheran Church 1008 Franklin Road, SW Roanoke, VA 24016 Property located diagonally across from subject property: 0122201 Trustees of Secon~ Presbyterian Church 214 Mountain Avenue, SW . Roanoke, VA 24106 Iron Pipe Found Bears N 8272'01" W. 1.09'. From Corner Wood Privacy Fence Encroaches 1.1' Onto Subject Property Adjoining Dwe!.Z' . mg Part of Lot 17 Block 1 Official Survey S. W. #3 g o' 9.: UlQ)r- ~g9.. ~"'"- '" en Y1 ~ 'tl <: a -~ a~ ~- 801 -~ ~ 4.6' 3.6' New Lot 17A ~ 0.224 Ac. VI ----~ r-.. ---- '-' -I~ l\,) '0 ~ Ie 01 ~ f~ ~ - g----j ~ E--1 'll ~ (;; '" Cone .... Wall' Paved Parking g Lot 6l- Highlond A Venue. 40' R/W ~ .s:~ Chiseled "x. Set In Sidewalk Legend -0 Power Pole Overhead Wires Concrete Cone. Qj ::E .... o P.K. Nail 15 Found ;5 ~ ~ ~ Q. -1>.<.1) ~q- ~~ ~,:-to ~ ~1 . , ~ ;;;: m '1 Notes: 1. This plat is subject to information which may be disclosed by a title report. I 2. The subject property is within the limfts of flood zone 'x" as shown on the FEMA Flood'.lnsurance Rate Map No. 51161C0164.G , dated '9/28/07. Survey For Trustees of Se.cond Presbyterian Church Of New Lot 17A, Block 1, Official Survey S. W. #3 o c::::> c::; L Land Surveying, LL C 5935 Monet Drive, S. HI. Roanoke, Virginia 24018 Phone: 540-204-1649 [mail: docls@cox.net Roanoke, Virginia Scale: 1" = 20' Date: November 30, 2007 Tax No. 1021521 (;) en ~ 0, ll.. ..., Y> :1E /'''''' I fA.t ~ I1f fI, NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING . COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday, January 17, 2008, at 1 :30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request from Second Presbyterian Church, represented by George A. McLean, Jr., attorney, to rezone 305 Highland Avenue, S.W., Official Tax NO.1 021521, from MX, Mixed Use District, to IN, Institutional District, for uses as permitted in the zoning district. A copy of the application is available for review in the Department of Planning Building and Development, Room 166, Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the Department of Planning Building and Development at 853-1730 before 12:00 noon on the Tuesday before the date of the hearing listed above. -.-,_.' Martha P. Franklin, Secretary City Planning Commission ------------------------------------------------------------------------------------------------------- Please print in newspaper on Tuesday, January 1 and 8, 2008. Please bill: George A. McLean, Jr., Attorney POBox 1264 Roanoke, VA 24006 (540) 982-8430 Please send affidavit of publication to: Martha Franklin Planning Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1730 CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov Architectural Review Board Board of Zoning Appeals Planning Commission REQUEST FOR COMMENT _X_ REZONING _STREET/ALLEY CLOSURE OTHER DATE: December 6, 2007 APPLICANT: Second Presbyterian Church LOCATION: 305 Highland Avenue, S.W., Tax No. 1021521 REQUEST: Rezoning from MX to IN Your review and comment on the above-referenced item is requested. Please provide written comments by December 21,2007. Public hearing before the Planning Commission will be scheduled for January 17, 2008, at 1 :30 p.m. Please return all comments to me at martha.franklin@roanokeva.gov. Thank you. Martha P. Franklin, Secretary City of Roanoke Planning Commission copies to: David Barnhart, WVW A Bob Bengtson, Director of Public Works Brian Brown, Economic Development Administrator Darlene Burcham, City Manager Bob Clement, NH Coordinator Bill Hackworth, City Attorney Mark Jamison, Manager, Transportation Stephanie Moon, City Clerk Phil Schirmer, City Engineer Steve Talevi, Assistant City Attorney Brian Townsend, Assistant City Manager Dan Webb, Acting Director, HNS City Planning Commission Members President, Neighborhood Organization: Kara Smith, President, OSW; Bob Richert, OSW; Jeff Campbell,.RNA Rep Adjoining Locality: N/A Internal Staff: Director, Planning Building and Dev. _ Building Commissioner Development Engineers Development Review Coordinator Planning Administrator Planners (IS, FG, BF, CF, MM, ET) Zoning Administrator Street/Alley Only: Fire Marshal Communications EMS American Electric Power Verizon Roanoke Gas For determination of value: Real Estate Valuation _ Phil Schirmer, City Engineer APPLICANT'S WRITTEN NARRATIVE Second Presbyterian Church wishes to continue its mission by expanding its facilities to the adjoining property at 305 Highland Avenue. The property would be used for Sunday School classes, Senior High and Youth Club meetings, church offices, related non-profit organizations such as the Pastoral Counseling Center and church social activities such as suppers, speakers, circles, and receptions. For many years, the property has been used for commercial purposes. The limited use by the church would probably reduce vehicular traffic generated by the property. Second Presbyterian Church has no plans to alter the exterior of the building and its historic n~ture. The proposed zoning change does not conflict with the City's Comprehensive Plan. All of the properties that adjoin the property are either owned by either a church or a synagogue. Use of this property will be no more intensive than the use of the property at its present zoning. Map Output Page 1 of 1 httn://pi~_rn~nnkl'vl'l onv!<:prvlptJI''''''''' pC'r; ....r;.......... "R"..;......n_I)C'~_.:~~lI.T~____l._ O_""l~__~"T___ 1""J~/"'^^"" i APPLICATION TO RE-ZONE THAT PROPERTY LOCATED AT 305 HIGHLAND AVENUE, ROANOKE, VIRGINIA 24016 TAX MAP NO. 1021521 i LISTING OF ADJOINING PROPERTY OWNERS TAX MAP NO. OWNERS' NAME AND ADDRESS Properties immediately joining subject property: 1021519 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 1021517 Trustees of Beth Israel Congregation 920 Franklin Road, SW Roanoke, VA 24016 Property located across Third Street from subject property: 1021606 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 Property located across Highland Avenue from subject property: 1022102 Trustees of St. Mark's Lutheran Church 1008 Franklin Road, SW Roanoke, VA 24016 Property located diagonally across from subject property: 0122201 Trustees of Second Presbyterian Church 214 Mountain Avenue, SW Roanoke, VA 24106 :z: o -I\) o~ ~- 00; o~ - . Iron Pip~ Found 8~ors N 82"12'01- W. 1.09' From Com~ Woad Privacy F~nce Enerooeh~s 1. I' On to Si.Jbjeet Prop.rty Ao" . 'JOIning Dwelling Port of Lot 17 Block 1 Official SlIrvB y S. W. j.J () 01 ~ t ...: Qj ~ .... Q <:: P.K. Nail ~ FOlino' 'ij ~ ::E 9 . -.....::..::: Dri 0.8, /";:a~ coserntN/t COllered . g. 215 Parch I~~ n . "'- : Ol 'I 4.6' Ii .J.o' ~ 2 1/2 Stary J Q. 117n,;; Sided ~(J) Dwelling 0.... #J05 ..., --- . )a New --- ~ ~ "" Lot 17A "Ie; ~ ~ 0.224 Ac. ~~ ~ Y> lli ~ l.i < Q ~ ae ;;: E \ ... ... Iron Pin Found s:~ fTI Chise/Itd .X. S~t In Sidewolk ~gend -0- Power Pole Overhead Wires Cone. Concr~t8 Notes: 1. This plat is subject to information which may be disclosed by a title report. 2. The subject property is within the limits of flood zone "x. os shown on the FEMA Flood Insurance Rate Map No. 51161C0164 G , dated 9/28/07. D c:> c::; L Land SurveYing. LLC 5935 Monet Drive, S. W. Roanoke, Virginia 24018 Phone: 540-204-1649 Email: docls@cox.net Survey For Trustees of Second Presbyterian Church Of New Lot 17A, Block 1, Official Survey S. W. #3 Roanoke, Virginia Scale: 1" = 20' Date: November 30, 2007 Tax No, 1021521 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 CECELIA R. TYREE Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38025-021908 amending Vision 2001- 2020. the City's Comprehensive Plan, to dele,te from it the current South Roanoke Neighborhood Plan dated June 1, 1988, and to include the South Roanoke Neighborhood Plan dated January 24, 2008; and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, ~rn.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment Darlene L. Burcham February 20, 2008 Page 2 pc: Bill Thomasson, President, Neighbors in South Roanoke, 2621 Crystal Springs Avenue, S. W., Roanoke, Virginia 24014 Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Susan S. Lower, Director, Real Estate Valuation . Philip C. Schirmer, City Engineer Steven J. Talevi, Assistant City Attorney Martha P. Franklin, Secretary, City Planning Commission / s~\. \ ~d- q~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38025-021908. AN ORDINANCE approving the South Roanoke Neighborhood. Plan dated January 24, 2008, and amending Vision 2001-2020, the City's Comprehensive Plan, to delete from it the current South Roanoke Neighborhood Plan dated June 1, 1988, and to include the South Roanoke Neighborhood Plan dated January 24, 2008; and dispensing with the second reading by title of this ordinance. WHEREAS, on January 24, 2008, the South Roanoke Neighborhood Plan dated January 24, 2008 (the "Plan"), was presented to the Planning Commission; WHEREAS, the Planning Commission held a public hearing on that date and recommended adoption of the Plan and amending Vision 2001-2020, the City's Comprehensive Plan, to include such Plan; and WHEREAS, in accordance with the provisions of S 15.2-2204, Code of Virginia (1950), as amended, a public hearing was held before this Council on February 19, 2008, on the proposed Plan, at which hearing all citizens so desiring were given an opportunity to be heard and to present their views on such amendment. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That the current South Roanoke Neighborhood Plan dated June 1, 1988, adopted by City Council on July 11, 1988,. in Ordinance No. 29198, is deleted from Vision 2001-2020. 2. That this Council hereby approves the South Roanoke Neighborhood Plan dated January 24, 2008, and amends Vision 2001-2020, the City's Comprehensive Plan, a-Amend Vision 2001-2020 Compre Plan - South Roanoke Neighborhood Plan.doc to include the South Roanoke Neighborhood Plan dated January 24, 2008, as an element thereof. 3. , That the City Clerk is directed to forthwith transmit attested copies of this ordinance to the City Planning Commission. 4. Pursuant to the provisions of g12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: .I O-Amend Vision 2001-2020 Compre Plan - South Roanoke Neighborhood Plan.doc Architectural Review Board Board of Zoning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540) 853-1230 E-mail: planning@roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request to amend Vision 2001-2020, the City's comprehensive plan, to delete the current South Roanoke Neighborhood Plan, dated June 1, 1988, and adopted by City Council on July 11, 1988, from Vision 2001- 2020, and to include in Vision 2001-2020, the South Roanoke Neighborhood Plan, dated January 24,2008, such neighborhood plan recommending various community design policies, including requiring future land use to be consistent with current zoning designations; residential development policies, including new infill development that is aesthetically and functionally compatible with the surrounding neighborhood and restricting the use of surface parking lots; economic development policies, such as maintaining the development pattern of the village center, maximizing on-street parking in commercial areas, and minimizing the impact of nearby large-scale industrial or commercial operations; recommending a transportation policy that includes maintaining the residential character of streets south of McClanahan; infrastructure policrr which includes providing a connected sidewalk system north of 29 h Street to access pedestrian destinations; quality of life policies such as developing the Reserve Avenue and Rivers Edge area as a "signature" regional park, providing connections to greenways and trails; and public services policy including coordination between the neighborhood and Roanoke City Public Schools on the enrollment at Crystal Spring Elementary School. Planning Commission Action: Planning Commission public hearing was held on Thursday, January 24, 2008. By a vote of 6-0 (Mr. Manetta absent), the Commission recommended that City Council approve the amendment of Vision 2001-2020 to include the South Roanoke Neighborhood Plan. Background: The original South Roanoke Neighborhood Plan was adopted in 1988 as a component of Roanoke Vision. This will replace that plan as a component of Vision 2001-2020, the City's current comprehensive plan. Three public meetings were held in the spring and fall of 2007 to gather public input. Public input combined with the policies of Vision 2001-2020 are the basis for the recommendatio.ns in this plan. The original South Roanoke Neighborhood Plan was used for reference only. In the public hearing, the Planning Commission commended Staff on the plan, specifically the recommendations for McClanahan Street and the inclusion of language encouraging traffic along Franklin Road. Several members noted concerns with pedestrian connectivity to Franklin Road, particularly the Ivy Market area. Mr. Scholz made a motion that the plan be amended to include recommendations for pedestrian improvements to cross Franklin Road in or near its intersection with Broadway Avenue. The motion passed by a 6-0 vote. Staff added the following language to pages 33 and 34 respectively: .. Improvements on Franklin Road at its intersection with Broadway Avenue that will allow pedestrians a safer crossing to the Ivy Market development. . Consider improvements on Franklin Road at or near its intersection with Broadway Avenue that will allow pedestrians a safer crossing to the Ivy Market development. Any improvements should ,be consistent with the Franklin Road/Colonial Avenue Plan. 1 Barbara Duerk of 2607 Rosalind Avenue spoke during the public comment portion of th~ hearing. Mrs: Duerk stated that changes needed to be made to the history chapter, the flow of traffic on McClanahan Street is a problem and she has concerns with adding more on street parking. Instead, Mrs. Duerk said there and there need to be more bicycle lanes. In addition, she noted there are no plans for improving Franklin Road, and that parks should be kept as open as possible. With regards to comments on the history chapter, Mr. Chrisman suggested that Staff research the zoning of the neighborhood in the 1960s and 70s and update the chapter if necessary. Considerations: During the workshops several positive features of the area were cited that need to be maintained: . Homes are in very good condition, and pride is taken in care of private property . The natural environment is attractive and also gives the neighborhood a sense of place and identity. . The Crystal Spring village center is a vital part of the neighborhood's history and daily life. . Low crime rate Staff noted the following issues in the plan that need to be addressed: 1. Enrollment figures are high at Crystal Spring Elementary School 2. Achieving a balance between maintaining the original character and density of the neighborhood, while accommodating future growth. 3. Lack of integration between commercial uses north of McClanahan Street and the rest of the neighborhood. 4. Reducing traffic speeds and maintaining the residential character of the neighborhood's streets. 5. Desire of the neighborhood to have more public park space To address these issues, the plan features four priority initiatives: Schools . Work with the school system to address increased enrollment at Crystal Spring Elementary Transportation . Improve McClanahan Street to reduce traffic speeds . Improve Reserve Avenue in conjunction with the Parks and Recreation Master Plan Parks. Parks . Maintain the current park facilities, including passive use park land at River's Edge Park. . Maintain land adjoining the fire station as is for public recreational use.' . Develop Reserve Avenue/ Rivers Edge Park as a destination, signature park, per the Parks and Recreation Master Plan. Community Design . Base any zoning decisions on the Future Land Use map. . Complete the Architectural Pattern Book for Residential Neighborhoods and use as a guide for variance, special exception and rezoning applications. . Better integrate the northern, commercial area (north of McClanahan Street) into the rest of the neighborhood. Recommendation: By a vote of 6-0, the Commission recommends approval of the South Roanoke Neighborhood Plan update for adoption as a component of Vision 2001-2020. Respectfully submitted, 1~~ Henry Scholz, Chairman Roanoke City Planning Commission cc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager William M. Hackworth, City Attorney IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA This 24th day of January, 2008 A RESOLUTION recommending the adoption of the South Roanoke Neighborhood Plan as an element of the City's Comprehensive Plan. WHEREAS, a series of community workshops were held in the South Roanoke neighborhood to gain input into the plan; WHEREAS, the draft plan has been reviewed by the neighborhood, city staff, and the City Planning Commission; and WHEREAS, the South Roanoke Neighborhood Plan has been advertised in accordance with Section 15.2-2204 of the Code of Virginia (1950), as amended, and pursuant to that notice, a public hearing was held on January 24, 2008, at which all persons having an interest in the matter were given a chance to be heard. BE IT RESOLVED by the Planning Commission of the City of Roanoke that it recommends to City Council that the South Roanoke Neighborhood Plan, dated January 24,2008, be adopted as an element of the City's Comprehensive Plan, and that by signature of its Chairman below, the Planning Commission hereby certifies the attached copy of the neighborhood plan to City Council. ATTEST: ~~ Chairman .( d " -, South-"~R'oanoke Draft Neighborhood Plan January 24, 2008. Table of Contents: ~ter History Neig hborhood Demographics Priority Initiatives Community Design Residential Development Economic Development Transportation I nfrastructu re Parks and Recreation Pu blic Services Page 2 8 12 1 3 19 23 26 35 40 46 South Roanoke has long been known as one of the premier neighborhoods in the Roanoke Valley. It emerged in the area of Crystal Spring in the late 1800's as an outpost of the City and developed into a traditional neighborhood in the early 1900's, 'SoRo' as it has been r~_(~_n.tly dubbed, has grown and continues to expand. New generations of resideri-ts have moved in, but th~o: neighborhood's historic, institutions remain, providing continuity in the overall sense of place and high quality of life. South Roanoke derives its obvious title from its location south of the Roanoke River and downtown Roanoke. Tucked along Mill Mountain to its east, the neighborhood is bounded by commercial development along Franklin Road to the west, the crest of Yellow Mountain and the Southern Hills and Garden City neighborhoods to the south, and Reserve Avenue to the north. The neighborhood was originally developed, and is still well known, for its single-family homes. Over the years, apartments, townhouses and condominiums have been added to the residential mix. South Roanoke is well known locally for its vibrant and long-standing village center on Crystal Spring Avenue, and is bordered by numerous medical and other office facilities. The neighborhood is virtually a village unto itself with a tremendous array of housing, employment, medical, service and retail options. Perhaps more so than any other neighborhood in the City, South Roanoke has stood the test of time and has managed to avoid the consequences of social and economic changes other neighborhoods have not withstood. The twentieth century saw dramatic changes in American norms and values that affected the physical and cultural fabric of our communities. America's inner-city and older suburban neighborhoods were besieged by the development of the interstate highway system and the subsequent suburbanization of metropolitan areas that continues today. Roanoke was no exception to this trend, and the impacts are still evident in many of its older neighborhoods. Amid these changes, South Roanoke stands today as somewhat of a relic in the American landscape; an early traditional neighborhood that continues to thrive and has emerged unscathed from the turbulent eras of the twentieth century. Neighborhood Planning The original South Roanoke Neighborhood Plan was developed during the winter of 1988 and was adopted by City Council later that year. This plan replaces the original plan as a component of Vision 2001-2020, Roanoke's Comprehensive Plan. Development of this plan was initiated with three public meetings held at Crystal Spring Elementary School in 2007. The public input from those meetings, combined with the policies of Vision 2001-2020, form the foundation for the recommendations of this plan. ~I . . ~: I i 1 {. \ ? . l {." -, History Long before. South Roanoke became the desired, tree-lined neighborhood that we know today, and long after the occupation of the land by the Totera and Cherokee tribes, it was owned by pioneer Mark Evans, his wife, and three sons: Daniel, Nathaniel, and Peter. Of Welsh descent, Evans traveled to Roanoke by the way of Pennsylvania and settled in the Roanoke Valley in the late 1740s. Although Evans filed for a land grant of 1,910 acres from King George II of Britain in 1746, it was not formally conferred until after his death in 1748. The land grant was received by his son Daniel. The grant included some of the most fertile land and best water sources in the Roanoke Valley. The Evans , tracts included land that spanned from where the Roanoke Regional Airport is today to Franklin County. The land holding included a spring, which was known by several names such as "Big Spring," "Fountain," and "McClanahan's Spring." Since 1881, it has been known as "Crystal Spring." Evans, with the help of his son, Daniel, built their home and grist mill (1750) about 400 feet below the spring. The mill operation expanded to include saw, wheat, and corn mills. As the Evans' mills were the principal mills for the frontier region, Mill Mountain was named to distinguish its geographic location overlooking the mills. After the death of his father, Daniel established his home on the same tract of land, known as "Big Spring Place" where he lived with his wife Rhoda ana two daughters until his death in 1755. Upon his death, his two daughters were made the wards of neighbor and fellow settler William McClanahan, Sr. It was during this time that a young Captain George Washington inspected the area's frontier forts and water sources for the militia during the French and Indian War and he stayed one night at the home of Mrs. Rhoda Evans. So, George Washington really did sleep here! By 1795, William McClanahan, Sr. had acquired 3,170 acres of land which included the Big Spring, all of Mill Mountain, and west to what is today Franklin Road. McClanahan was not a newcomer to the area. He settled into the valley in the mid-1 730s and owned the majority of what is today northwest Roanoke. McClanahan built his home near the spring, on the plot of land that is now owned and occupied by the First Presbyterian Church. His namesake, McClanahan Street is an arterial street through the neighborhood. William McClanahan's son Elijah gained ownership to all William Sr.'s lands upon his death in 1820. The lands were passed down two generations to Elijah G. McClanahan (William Sr.'s great grandson,) who was a prominent citizen in Big Lick and president of the Bank of Virginia. By 1881, Elijah G. McClanahan had assembled over 1,800 acres of land through inheritance, purchase, or both. He sold 143 acres of "Big Spring" property to the Roanoke Land and Improvement Company for the sum of $5,000.00. Six years later, the same land was again sold, this time to the Roanoke Water Works. Two years after 2 . . receiving their charter, Roanoke Water Works sold all its holdings to a newly chartered company, Roanoke Gas and Water Company. The decades following the 1880s were a boom time for Roanoke. The land south of the Roanoke River was no different. In 1889, one of the most significant purchases in the history of Roanoke was made. Roanoke Gas and Water Company purchased all the McClanahan interests south of the Roanoke River, consisting of approximately 1,100 acres. Of this acreage, 837 acres were granted to the Crystal Spring Land Company, who announced in 1890 that factories would be built on the property. At the same time, the Crystal Spring Land Company also received a charter from the Roanoke Town Council for a franchise to operate a streetcar railway to their land holdings in South Roanoke. By the mid 1 890s, an iron bridge was built across the Roanoke River at Jefferson Street, linking the Crystal Springs Land Company holdings with the growing downtown. In 1891, Roanoke Gas and Water Company obtained Mill Mountain and built a switchback carriage road up the southern edge to the summit. The road allowed for public access to the mountain, where the company built the resort hotel, the Rockledge Inn, which operated until the late 1920s. Construction of the Roanoke Hospital began in 1893. The precursor to Carillon Roanoke Memorial Hospital and Carilion Roanoke Community Hospital, this small facility served most of the Roanoke Valley up until the mid 1900s. To the south of the hospital, the Virginia College of Roanoke was established as a school for "genteel ladies." The college expanded in 1919. The building was bought and sold several times during the Great Depression, before it was torn down in 1939. The Rockledge Inn was not the only recreational facility to be built in the area in the 1890s. Several facilities, both private and public, were built during that time. According to Raymond Barnes's, A History of the City of Roanoke, Roanoke Country Club began its life near Crystal Spring in April of 1899. Mountain Park opened in 1903 at the base of Mill Mountain. By the time of the park's closing in 1922, it had a dedicated street car stop complete with waiting shelter, a wooden roller coaster called "The Thriller," a casino, a dancing pavilion with refreshment stand, novelty game booths, and bowling picnic pavilions. In 1911, the Incline Railway opened to passengers, who could purchase a round trip to the mountain's summit for fifty cents. Despite slow lot sales, the neighborhood infrastructure continued to be platted and constructed by the Crystal Springs Land Company. In 1909, under President T.W. Goodwin, installation of sidewalks began and the Crystal Spring Street Railway Company extended the streetcar line west from Virginia College. By 1910, the street car loop was complete, connecting the area with downtown. 3 . . In 1913, residents of the Crystal Springs development began to discuss and circulate a petition requesting incorporation into a town. When the petition came up for a vote, a local judge dismissed the petition on the grounds that the petitioners were 'not qualified to vote, nor did they own their-property. In 1915, . the Circuit Court decreed that South Roanoke, Mill Mountain and parts of the land owned by Roanoke Gas and Water Company were to be annexed into the City of Roanoke. Now officially within the City of Roanoke, with city amenities, the South Roanoke neighborhood began to flourish and grow during the Roaring Twenties. In 1922, John H. Parrott and his son, John C. purchased Mountain Park and a large tract of neighboring land owned by Major Joseph A. Sands for development. The Parrotts incorporated into the Clermont Land Company and began developing Clermont Heights with development loosely based on the designs suggested by John Nolen, a famous city planner who wrote Roanoke's first two comprehensive plans in 1907 and 1-928. Along with increased building and inhabitants came the problem of street maintenance. So during the early 1 920s the streets and roads of South Roanoke received Macadam, similar to today's blacktop hard surfacing. By 1923, residents began complaining that too many of the streets were being used for speedways, particularly Avenham Avenue, despite the sharp curve at the end. Prior to and during the Prohibition era, Yellow Mountain and Avenham Avenues-especially once Avenham Avenue was paved in 19231-had been used by moon shiners moving their product to Franklin County, as a way to avoid the police and revenue agent roadblocks set up on other thoroughfares. In addition to the building boom, the 1 920s are noteworthy for several changes, including the changing of South Roanoke's street names, as Wellington Avenue became Jefferson Avenue, Virginia Avenue became Crystal Springs Avenue, Lafayette Avenue became Longview Avenue, and Stephenson Avenue became Franklin Road. The east-west streets changed as well, as 1 sl Street became 22nd Street, 2nd Street became 23rd Street, and so forth. December 1925 marked the opening of the completed Roanoke to Rocky Mount Highway, which traveled along what is now Franklin Road, and allowed vehicles to travel from New York to Florida on hard-surfaced roads.2 Crystal Spring Land Company continued to develop and sell more lots. By 1927, they were offering "attractive lots" in Sherwood Forest, a wooded area just outside the city limits also known as South Roanoke Hills. Sherwood Forest, with its newly-constructed winding mountain roads and larger lots sizes, I Barnes, 98. 2 Barnes, 656. 4 was something new and more suburban than most Roanoke residents had previously seen, and Barnes noted that, "residents of higher economic brackets were deserting [again] their old homes on Jefferson, 2nd, and 3rd Streets, to build larger, more attractive homes in the newer sections of South Roanoke."3 Sherwood Forest was the precursor to later subur~an development on similar land in the southern end of the neighborhood. - It must be noted that while the Crystal Spring Land Company was developing the area for residential expansion, heavy commercial, industrial and open space land uses were being developed along the banks of the Roanoke River. Junius P. Fishburn, his son, and the Crystal Springs Land Company came together in 1935 and donated three acres of land fronting Roanoke River to the City to allow for the creation of South Roanoke Park.4 However, long before it became South Roanoke Park, this land served many uses, such as one of the first trash dumps in the area, a Hooverville camp during the Great Depression, and over the years housed companies like the Roanoke Brick Company and Grigg's Packing Company Cold Storage. Other nearby companies included a Dr. Pepper Bottling Company, several steel industry businesses, two lumber companies, and the Roanoke City Mills, which recently relocated to Roanoke County to make way for the Riverside Center for Research and Technology. The area's growth also led to enhanced public services in the neighborhood. In 1916, after annexation, the City purchased the four-room schoolhouse that served as the Crystal Spring School from Roanoke County. In 1918, the City purchased seven lots from the Crystal Spring Land Company at the corner of Carolina Avenue and 6th Street (now 27th Street). In 1922, construction began, and the new Crystal Spring Elementary School opened for the 1923-24 school . year in an eleven-room building under the leadership of Principal Bertha Starritt. The South Roanoke Fire Station No.8 opened on January 23, 1929. Designed and constructed with neighborhood input, the Fire Station was built on the land where Virginia Avenue (Crystal Springs Avenue) and Richelieu Avenue converge. The fire station has served asa neighborhood focal point since its construction. The 1940's brought the neighborhood two of the City's most noteworthy structures, the Mill Mountain Star and Victory Stadium. Junius Fishburn and his wife donated Mill Mountain to the City with the restriction that it would be used for public benefit. In 1949, the Roanoke Merchants Association erected the world's largest manmade star on the north face of the mountain atop South Roanoke with the intention of it only being there temporarily during Christmas. However, public support led to its permanence. The Mill Mountain Star is on the 3 Barnes, 677. 4 Barnes, 761. 5 National Register of Historic Places and has come to identify the City as the "Star City of the South." Victory Stadium was constructed in 1942, and was named to lend support for the allied troops during World War I!. Withov.er 25,000 seats the Stadium was the largest in Virginia at the time. While it was built primarily to host high school football games, its size allowed the City to host an annual Thanksgiving Day football game between Virginia Tech and Virginia Military Institute until 1969. The game was preceded by a parade from downtown to the stadium. Game day events became a tradition for many Roanokers, but especially for South Roanoke residents, many of whom had ties to the universities and lived in close proximity to the stadium. Over the years the stadium was used for other events including stock car races, concerts and fireworks on the Fourth of July. Several state and regional high school football games were held there, including the 1971 Group AAA state championship game in which T.e. Williams of Alexandria defeated Andrew Lewis of Salem. The game was depicted in the Disney film Remember the Titans in 2000. The stadium was demolished in 2006. Much of South Roanoke's history in the second half of the 20th Century is perhaps more vital to the City's overall development than the neighborhood itself. The growth of the national economy in the post war era, the development of the interstate highway system and the accompanying suburbanization of America's cities, all had a devastating impact on older neighborhoods near downtown. By World War II, South Roanoke was a premier address in the Roanoke Valley, and it remained so afterwards. Not that South Roanoke was not impacted by the major social, political, and cultural changes of the times; additional portions of the northern end of the neighborhood were zoned for multifamily residential use in 1966, as were many areas of the City. During this period, the area experienced some instability as more renters replaced homeowners who left the City. The unconventional style of suburban development that the Crystal Spring Land Company began with Sherwood Forest continued with new subdivisions in the southern end of the neighborhood. At the same time, commercial development steadily' arose at the neighborhood's peripheries on Franklin Road, McClanahan Avenue, and in southwest Roanoke County. Roanoke Memorial Hospital was builtnearby on Jefferson Street in 1953 and a recent addition was completed in 2006. In 2000, the South Jefferson Redevelopment Plan was adopted by City Council for the area along the Roanoke River north of the neighborhood, and redevelopment of the area continues. Gradually, South Roanoke evolved from a suburban outpost into a vital part of the City. Today, it is easy to assume that South Roanoke has and always will be 6 a pristine neighborhood, unaffected by myriad changes at its margins. Yet a cursory glance at many of the nation's cities and Roanoke's early neighborhoods belie such an assumption. South Roanoke stands today as a proud exception to the norm; a neighborhood that continues to look and feel much the same for each generat!on._ while drastic changes continue right outside its door. 7 Neighborhood Demographics Between 1980 and 1990 the population of South Roanoke increased by 10% from 5,126 to 5,654 but then decreased by 14% to 4,857 individuals in 2000. Approximately five percent of the City's population lived in the neighborhood in 2000. The drop in'neighborhood population may be attributed to empty nesters relocating from the neighborhood to n'earby patio homes and condominiums (e.g., Southwood and Pheasant Ridge). Based on discussion with neighborhood residents and school enrollment numbers, young families are moving into homes vacated by empty nesters and an increase in neighborhood population and possibly household size is anticipated in the report of 2010 census data. Total Households 2066 2 505 2224 Total Po ulation 5 126 5654 4857 5,402 4,596 White (96%) (95%) A rican American 1 88 (3%) 177 (4%) Other race 64 (1 %) 84 (2%) The neighborhood is less diverse from a racial background compared to the City as a whole. However, there has been an increase in both African American and residents and residents with other racial backgrounds. The age distribution in the neighborhood has fluctuated, based on percentage of the neighborhood population. The percentage of young adults in the neighborhood in 2000, compared to 1990, decreased by 6% while the percentage of middle aged residents increased by 6%. The percentage of children under the age of 17 and adults over the age of 65 remained constant. Based on current school enrollment data it is anticipated that the percentage of 8 children and young adults will increase in 2010 census data reports. 40% 35% 30% J! Q. 25% o Q) D.. - o =It 20% 15% 10% 5% 0% 11II1990 11II2000 Age Distribution (1990-2000) .' "\ 35%-----------------.-.--.- 0-17 18-39 40-64 Age Range 65 + , 9 , . There is typically a correlation between education and household income levels and this correlation holds true in the South Roanoke neighborhood. In 2000, 65% of neighborhood residents over the age of 25 held a bachelor's or graduate gegree, over three times higher than the City-wide average of 19%. The median 'household income in South Roanoke in 2000 was $73,115, almost 2.4 times the City average. The household income level in the neighborhood increased by 63% from 1990 to 2000 keeping well ahead of the rate of inflation during the period of 36%. Educational Attainment of Persons over 25 yrs. 45% ~ 40% l!! 35% >0- Il) 30% N :; 25% > o 20% J! Q. 15% o :. 10% '0 5% ';fl. 0% 40'% III 1990 11I2000 Did not complete High School High School Some Bachelor's College or Degree Associates Degree Educational level Completed Graduate Degree Household Income (1989-1999) 35% en 30% ::g 0 25% .c CD en ::::s 20% 0 J: .19 15% 0 .... 10% - 0 ~ 5% 0 0% 32'tl} 0-$19,999 $20,000- $34,999 $35,000- $49,999 $50,000- $100,000 + $99,999 II 1990 III 2000 Income Range 10 Neighborhood Organization Neighbors in South Roanoke was organized in the 1980s as a way for neighborhood residents to have a collective voice on important matters. Neighbors in South Roanoke holds regular meetings and keeps residents informed on issues that affect the area such as parks, greenways, sidewalks, trees, zoning, trash collection, schools, traffic, and youth activities. The organization is run by a volunteer Board of Directors. 11 Priority Initiatives Schools . Work with the school system to address increased enrollment at Crystal Spring"fJementary Tran s portation . Improve McClanahan Street to reduce traffic speeds . Improve Reserve Avenue in conjunction with the Parks and Recreation Master Plan Parks . Maintain the current park facilities, including passive use park land at River's Edge Park. . Maintain land adjoining the fire station as is for public recreational use . Develop Reserve Avenue/ Rivers Edge Park as a destination, signature park, per the Parks and Recreation Master Plan Community Design: . Base any zoning decisions on the Future Land Use map. . Complete the Architectural Pattern Book for Residential Neighborhoods and use as a guide for variance, special exception and rezoning applications. . Better integrate the northern, commercial area (north of McClanahan Street) into the rest of the neighborhood. 12 Community Design Physical Layout I There are two physically distinct sections of the neighborhood, which can be defined roughly as the northern and southern sides of 29th Street. The steep topography of Yellow Mountain provided a natural border for the early development of the neighborhood. In later years the southern end of the neighborhood on the other side of Yellow Mountain was developed. The northern portion of the neighborhood from McClanahan Street S.W. to 29th Street S.W. was constructed prior to WWII and has a traditional grid street system with alleys, sidewalks, street trees, curbs and gutters over the rolling topography. Rights-of-way are 80 feet in width for streets running north/south and 60 feet in width for streets running east/west, all with 30 feet of pavement. Residents have expressed a desire to see large deciduous street trees be retained and replaced in-kind as necessary within the City's rights-of-way to calm traffic, cool street temperatures and improve aesthetics. The Urban Forestry Plan recommends an overall 40% tree canopy within the City to be achieved through public and private tree plantings. An action identified by this plan states that 'trees on City streets in downtown Roanoke, downtown neighborhoods, traditional neighborhoods and village centers will be maintained and the number of such trees will be increased.' New trees should be planted within the rights-of-way in accordance with the City's Street Design Guidelines which gives direction on appropriate species and placement. The Crystal Spring Village Center anchors the neighborhood. Businesses abut the sidewalk with some restaurants featuring outdoor dining. Structures were generally built between 1930 and 2000. A streetscape project in the village center was completed in 2007 to improve on-street parking, landscaping and sidewalks. Surrounding the village center is a mixture of dwelling types including single- family, two-family and multifamily. Single-family residential construction consists of two-story homes, most with a front porch, located close to the street on lots with an average of 7,000 square feet. Most homes were built in the 191 Os and 1920s with the predominant styles being Foursquare, Bungalow and Victorian. Parking is provided on-street, off alleys, or in driveways that pull to the side of homes. Two-family and multifamily dwellings are located in converted single-family residences or multistory buildings with structured parking or rear surface lots. Reserve Avenue is the northern boundary for the purposes of this plan. However, the rail line is the unofficial northern edge of the neighborhood. 13 McClanahan Avenue is a wide arterial street that serves as a gateway to the neighborhood from Franklin Road and Jefferson Street. It is lined with a variety of offices, mostly professional. Although there are sidewalks on each side of the street on most blocks, the street is not conducive to pedestrian traffic and spatially isolates the northern-'side of the stfeetfrom the rest of the . neighborhood. . East of Jefferson Street, McClanahan Avenue becomes Yellow Mountain Road, which extends to the south over Yellow Mountain and the Blue Ridge Parkway. Yellow Mountain Road is a narrow two-lane street that connects the neighborhood to Garden' City to the south. It also provides access to the Sherwood Forest subdivision, which was the first suburban style development in the area. It is on the eastern edge of the neighborhood with homes perched on the mountain sid~ overlooking the older section of the neighborhood and the City. The southern portion of the neighborhood was constructed mostly after WWII. Topography is steep in this section, necessitating curvilinear and often dead- end streets with no curb, gutter or sidewalk. Rights-of~way are 40 feet to 50 feet in width with 20 feet to 30 feet of pavement. This portion of the neighborhood is strictly single-family dwellings with deep setbacks from the street on a minimum of 10,000 square foot lots. The majority of homes were constructed between the 1930's to 1950's with predominant styles being Ranch and Colonial Revival. Parking is predominately off-street in driveways. Much oLthis part of the neighborhood is disconnected from the grid street pattern of the older, northern section, with the exception of Avenham Avenue. It extends from' Franklin Road east to its intersection with Broadway Avenue. Avenham Avenue was part of the neighborhood's early development on the northern end, and provided a connection to Franklin Road, the area's major arterial street. Afew homes were built along its southern end prior to 1920; however most of the houses there today were constructed between the 1930s and 1950s. During this period, several subdivisions also developed off Avenham Avenue, with it being the only access in and out of the neighborhood. Avenham Avenue is a two-lane street with a width of 60 feet of right-of-way and 35 feet of pavement on the southern end, but has 80 feet of right-of-way and up to 40 feet of pavement width on its northern end. It is an undulating street, which combined with the wide pavement, encourages driving speeds well above the 25 mile per hour limit. The issue of traffic and speeding on Avenham has been noted by residents and City Transportation staff has recently devised a plan to address it (see the Transportation chapter for details). Franklin Road, which is part of Route 419, is just west of the neighborhood and many houses abut commercial properties on it. It is a busy four-lane suburban 14 arterial street that provides four points of access into and out of the neighborhood. The steep topography on the eastern side of Franklin Road provides a natural buffer between the commercial uses and the residential properties in the neighborhood. Maintaining this natural separation from Franklin Road has been vital to th~},[t~oining real estate in the neighborhood and needs to be considered in any fufure redevelopment on the eastern side of Franklin Road. . Zoning and Land Use South Roanoke has an ideal land use pattern; the denser and more intensive uses are focused around the village center and arterial streets, while the less dense uses are further from this activity in more isolated surroundings. Residential densities generally fall off from north to south. In December of 2005, Roanoke adopted a new zoning ordinance. The new ordinance has enhanced development standards with respect to landscaping, parking and lighting. Some new districts were created, yet most are comparable to the previous districts in terms of permitted land uses. As the existing zoning and existing land use maps illustrate, the 2005 comprehensive zoning essentially reinforced existing land use patterns. The commercial and multifamily uses are concentrated in the northern end closer to the arterial streets on the edge of the neighborhood. The northern, or pre-WWII, portion of the neighborhood contains a harmonious mixture of uses including neighborhood commercial, single-family, two-family, multifamily, and institutional. Commercial zoning districts include CN, Commercial- Neighborhood, INPUD, Institutional Planned Unit Development, and MX, Mixed Use. A small village center serving the neighborhood with restaurants, offices, retail shops, a grocery store, a post office and a pharmacy is located along the western side of Crystal Spring Avenue S.W. Commercial uses are also found along McClanahan Avenue S.W., Reserve Avenue S.W. and Jefferson Street S.W. including medical olfices and financial institutions. Residential zoning districts include RM-1 , Residential Mixed Density, RM-2, Residential Mixed Density and RMF, Residential Multifamily, surrounding the village center and extending along Broadway Avenue S.W., Longview Avenue S.W. and Stephenson Avenue S.W. The remainder of the northern portion of the neighborhood is R-5, Residential Single-Family, where minimum lot sizes are . required to be at least 5,000 square feet. Institutional Districts (IN), a district for churches, schools, and other institutional uses, are scattered throughout the neighborhood. The southern, or post WWII, portion of the neighborhood is zoned R-12, Single- Family Residential, which has a minimum lot size of 12,000 square feet. There are a few RA, Residential Agricultural, lots containing single-family dwellings. 1 5 ; j. Both passive and active open .space is located around the edges of the neighborhood in Fern Park, River's Edge Sports Complex and Mill Mountain in the ROS (Recreation and Open Space) zoning district. Additional play space is located at Crystal Spring Elementary and adjacent to Fire Station No.8, both of ~ which are heavily used by residents. Crystal Spring Elementary is zoned IN, Institutional District, which is appropriate for an educational facility and associated recreation space. The open space located adjacent to Fire Station No.8 is zoned RM-2, Residential Mixed Density District. It may be appropriate to rezone this space to ROS and officially recognize it as a community recreation space. The Department of Real Estate Valuation lists 169 properties as vacant, defined by a lack of building. Some of these may be parking lots or additional yards for adjoining properties. While some of these lots might have development potential, there is very little land that provides opportunities for development. Community Design Issues, Policies and Actions Residents are extremely proud of their neighborhood, mentioning the village center, architectural character, and walkability as a few of its assets in terms of community design. A few concerns were voiced by residents including a fear of commercial and multifamily encroachment into single-family areas, the height of new construction, a lack of pedestrian connections to destinations outside of the neighborhood and the visibility of utilities and surface parking lots. Community Design Issues: . Encroachment of commerCial and multifamily development in single- family areas. . Lack of pedestrian connections to destinations outside of the neighborhood. . Disconnect between the northern side of McClanahan Avenue and the core neighborhood. . Lack of neighborhood identification. . Inability to plant large trees in narrow planting strips. . Visibility of utilities and surface parking lots. . Design of Avenham Avenue allows for faster traffic speeds 16 Community Design Policies: . Established neighborhoods should retain their overall character and development patterns, while incorporating new development that is compatible with the neighborhood, the design guidelines of Vision 2001- 2020,and:'2fficiently uses limited/land resources. . Maintain current zoning patterns of village center surrounded by higher density residential development. . Future commercial development should adhere to the design principles of Vision 2001-2020 for village centers: o Concentrations of higher-density, mixed use development and live/work space. o Increased lot coverage, co-located signs, efficient lighting, on-street parking, pedestrian accommodations and orientation of buildings close to the street that emphasizes pedestrian activity. . Require new residential developments to incorporate the traditional neighborhood model and urban amenities such as sidewalks and curbing, where applicable. . Off-street surface parking lots should be limited. Where necessary, surface lots should be located to the side or rear of buildings and heavily landscaped to minimize their visibility. . New utilities should be located underground and existing utilities should be screened from view. . Neighborhood gateways should include signage to identify the neighborhood. . The tree canopy should be maintained and increased per the City's Urban Forestry Plan. 17 Community Desiqn Actions: . Commercial and multifamily zoning districts with building height limits greater than that of single-family zoning districts should be confined to the village center and surrounding properties along McClanahan Street S.W., cO-Broadway Avenue S.W., 22nd Street S.W., Jefferson Street S.W., Longview: Avenue S.W. and Stephenson Avenue S.W. . ... . . Complete the Architectural Pattern Book for Residential Neighborhoods and use as a guide for variance, special exception and rezoning applications. . Limit surface parking lots and encourage use of on-street parking for periodic uses. . Encourage commercial development on Reserve Avenue S.W. and Franklin Road S.W. with multiple pedestrian connections to the neighborhood. . Screen the fire station well head and the Water Authority parking lot. . Participate in City's adopt a park/street/spot program for residential street and island beautification efforts. . Consider the placement of neighborhood signs on one or more'of the following streets: o Avenham Avenue o McClanahan Street o Broadway Avenue o Yellow Mountain Road . Consider using the Percent for Public Art Program or other alternatives to design neighborhood identification signs that will create a heightened sense of place and community identify per the Public Art Plan. . Street trees should be installed in accordance with the City's Street Design Guidelines. . Where possible, large deciduous trees should be used when replacing tree canopy within the City's rights-of-way. 18 Residential Development The City's Strategic Housing Plan identifies South Roanoke as an 'Urban Advantage Neighborhood' meaning that it displays unique characteristics that set it apart from other areas of the City. The characteristics include walkability, significant neighborhood anchors such as schools and churches, a thrivlrig commercial area, and integrated housing types. South Roanoke has a wide range of housing options, including single-family, two-family, condominiums, townhomes and apartments. Rental as well as owner-occupied homes can be found for all housing types. These attributes attract and can accommodate a variety of households including families with children, empty nesters and young professionals, ensuring the marketability and long term success of the neighborhood. Residents say the quality of housing is a major draw for the neighborhood. Preserving the early housing stock helps to retain the neighborhood's sense of character and continuity in design. While new housing units have been added to the neighborhood over the years, the real estate market in the neighborhood has remained healthy enough to promote a higher level of design and construction quality. Total Housing Units 3,000 :m 2,500 c ::3 2,000 C) .5 1,500 t/) j 0 1,000 J: - 0 =*I: 500 0 1980 1990 2000 Year In recent years, town homes and condominiums have been developed around the Crystal Spring Avenue village center. This form of housing was noted as lacking during the planning process of the City's Strategic Housing Plan. However South Roanoke continues to see growth in these units. Cherry Hill on 23rd Street and The Fairfax on Jefferson Street are two of such. Cherry Hill features 24 units and was completed in 2001. The Fairfax contains 39 units and at the time of the planning process was in the final stages of construction. 19 I ' Single vs. Multi-Family Units Ii Single-Family Units .Iil Multi-Family Units .. ~- ~ 100% c :::J 80% OJ .5 In 60% ~ 0 ::I: 40% - J! 0 I- 20% - 0 ~ 0% 0 1990 2000 Year During the planning process, residents noted a generational change within the neighborhood as many older residents were moving out and being replaced by younger families with children. Specifically, .it was said that a number or residents have left South Roanoke and relocated to the patio home development, Southwood, across Franklin Road. It was noted that with the recent development and change in homeowner demographics, enrollment has increased at Crystal Spring Elementary School (see the Public Services chapter). While the effect of residential growth on City services such as the school system is a great concern, the neighborhood remains very attractive to new homebuyers and should be able to accommodate more residential growth. Wilton is a proposed residential development located to the south of the neighborhood off of Peakwood Drive SW. The first section of the subdivision has been approved for 28 parcels ranging in size from 0.2 acres to 4 acres, approximately. A second section has been identified consisting of 14.5842 acres. Residents of South Roanoke have expressed concern about the development's potential impact on public services. However, this development is a by-right subdivision, meaning if all regulations are met approval will be given. All subdivisions creating 3 or more parcels are required to submit a Comprehensive Development Plan to the City which is then reviewed by various departments including Fire, Traffic, the Water Authority, Economic Development, Building, Solid Waste Management, Zoning, and Engineering to ensure City standards have been met prior to approval. For the most part, the current zoning districts adequately reflect the character of the neighborhood's development with higher density residential 20 development in the northern end of the neighborhood and lower density residential development to the south. One potential exception is a two-block stretch of Stephenson Avenue between 25th and 27th Streets. This area has a mix of multifamily, two-family and single-family dwellings. However its zoning (RM-1, Residential Mixed Density District) allows onIY=c~Jrt9Ie-family development by right and two-family development by special exceptio-Ii, which requires approval by the City's Board of Zoning Appeals. Lots on Stephenson Avenue abut commercial properties on Franklin Road. However, unlike the southern end of the neighborhood where the grade of the land provides a natural buffer from Franklin Road, the grade here is shallower to the rear of these properties and exposure to the traffic on Franklin Road is considerably greater. In the future, the proximity to Franklin Road and Broadway Avenue may lessen the desirability of these two blocks for single- family residency. In addition, interest in these blocks for commercial development may arise. To maintain the residential character of this street, these two blocks of Stephenson Avenue should retain its residential zoning designation. It was also suggested that a senior living facility would be an ideal addition to the neighborhood, given the recent exodus of older residents. In particular, it was said that a number of older residents moved to Southwood, a recent development of patio homes on the west side of Franklin Road. The number of condominiums recently developed may help in this regard, however housing to keep seniors in the neighborhood should be considered in the future. Residential Development Key Issues, Policies and Actions Key Issues: . Lack of senior living facility allowing older residents to remain in the neighborhood. . Encroachment of commercial and multifamily uses into the single-family areas. . Recent residential growth increasing school enrollment Residential Development Policies: . Established residential neighborhoods should retain their current character. Zoning should reinforce the maintenance of this character. . A variety of housing options should be available in South Roanoke. . Infill development should be aesthetically and functionally compatible with adjoining development. 21 Residential Development Actions: . Maintain current zoning pattern of higher density residential development around the village center and in the north of the neighborhood and lower density residential development extending to the south. . . Consider requests to accommodate zoning changes that would allow for a senior housing complex in the northern end of the neighborhood. . Encourage low maintenance housing options such as townhomes and multifamily units to allow older residents to remain in the neighborhood as they transition from single-family dwellings. . Complete the Architectural Pattern Book for Residential Neighborhoods and use as a guide for designing residential infill. . Encourage market rate housing in accordance with the City's Strategic Housing Plan. 22 Economic Development South Roanoke is bordered by numerous commercial and medical facilities, and contains one of the City's oldest and healthiest village centers. The sheer number of businesses in and around, tb.~ neighborhood, and the lack of vacant commercial land, demonstrates the economic vitality of this part of the City. The Crystal Spring Village Center In accordance with Vision 2001-2020, the City has identified village centers for capital improvements, with Crystal Spring Avenue being one of them. At the time of the planning process, work was underway on the Crystal Spring Avenue streetscape project. The project features widened sidewalks, new planters, trees and period lighting on Crystal Spring Avenue. In addition, a gazebo and seating area will be installed in the median in the middle of the street. The improved streetscape will both enhance the pedestrian experience and add parking spaces to the village center. Residents identified the village center as one of the defining features and major assets of the neighborhood. The village center contains a number of businesses, including retail, a post office, bank, offices and restaurants. Two establishments, Tinnel's and Lipes, have been in operation since the buildings were constructed in the 1920s and have become icons to long-term Roanoke residents. Tinnel's is one of the valley's oldest independently-owned grocery stores and Lipes is one of the valley's oldest independently-owned pharmacies. Both establishments are favorites of South Roanoke residents, but are also frequented by others outside the neighborhood. Both have been frequently photographed and depicted in paintings by local artists, and have been lauded by residents as vital to the neighborhood. The South Jefferson Redevelopment Area The South Jefferson Redevelopment Area comprises 110 acres and borders the neighborhood to the north. Although it is not within the designated boundaries of South Roanoke, development in this area will certainly impact its surrounding neighborhoods. The redevelopment plan was produced by the Roanoke Redevelopment and Housing Authority and is a collaborative effort of the City and Carilion. The latter is the primary source of development; however the land was acquired through a large capital investment by the City. The biomedical research park is the City's major economic development initiative, and is projected to create thousands of new jobs when fully developed. As a neighbor to the area, South Roanoke's businesses will benefit from the proximity to these jobs, as will the neighborhood's real estate offerings. The area includes Carilion's Roanoke Memorial Hospital, which recently completed a building expansion and incorporated its services from Roanoke Community Hospital. 23 (\ , Franklin Road Franklin Road borders the neighborhood on its western side and is a major commercial corridor. Over the years an increasing number of services have located there that oenEfit from the proximiJY to South Roanoke. In 2007 the Ivy Market development's first tenant, Ukrop's Grocery Store, opened in the shopping center atFranklin Road and Wonju Street. While residents support the businesses on Franklin Road, they also made it clear during the planning process that commercial encroachment into the residential areas was a concern. The steep slope of the land abutting the eastern side of the commercial properties on Franklin Road provides a natural buffer for the neighborhood and limits the impact of the commercial development. Therefore, encroachment into the neighborhood is less likely on the Franklin Road corridor, but should be addressed on streets such as Jefferson Street, Broadway and McClanahan Avenues. Office District on Jefferson Street and McClanahan Avenue Jefferson Street and McClanahan Avenues feature a variety of medical and financial service offices on the edge of the neighborhood. Carilion operates offices along Jefferson Street and the eastern end of McClanahan Avenue, while several other medical offices and financial institutions line McClanahan Avenue. McClanahan Avenue is a wide street that is one of the main gateways into the neighborhood. It narrows down to two lanes east of Crystal Spring Avenue. McClanahan Avenue has no on-street parking between Rosalind and Crystal Spring Avenues. On-street parking on both sides of the street would slow traffic down and add a number of spaces for visitors to these offices and the Crystal Spring village center. In addition, the street would become more pedestrian friendly. On-street parking between Rosalind and Crystal Spring Avenues should be evaluated to determine if it would be safe and feasible. Economic Development Issues . Fear of encroachment into residential core . Poor integration between commercial and residential districts in the northern end of the neighborhood. 24 '. Economic Development Policies . Crystal Soring Village Center: The current zoning and development patterns of the village center should be maintained. The village center should be preserved and marketed as a historic amenity and vital asset to the community. . The South lefferson Redevelopment Area: The redevelopment plan should be implemented while promoting its proximity to South Roanoke. . Incompatible Land Uses: Industrial uses and large scale commercial development are not compatible in the neighborhood. Where such uses abut the neighborhood, they should have as minimal impact as possible on adjoining residential areas in terms of visibility, noise and air quality. . Parking: The supply of on-street parking should be maximized along commercial streets.. Economic Development Actions . Crystal Spring Village Center: Maintain the current zoning and development patterns in and around the village center: . Expansion of the village center should only be considered if all commercially zoned properties are occupied and the neighborhood identifies particular needs. . Preserve and market the village center as a historic amenity and vital asset to the community. . The South Jefferson Redevelopment Area: Implement the redevelopment plan and promote its proximity to South Roanoke's housing and businesses. . Franklin Road: Encourage denser development patterns for commercial development sites to prevent encroachment into residential areas, and better integrate commercial and residential development. . Promote efficient use of existing Commercial Districts: Avoid further expansion of commercial districts to encourage quality development and more efficient use of land in existing districts . Incompatible Land Uses: Limit commercial development near residential uses to neighborhood commercial and office uses. . On- street parking on McClanahan: Consider removal of the no parking signs on McClanahan Avenue between Rosalind Avenue and Jefferson Street. 25 Transportation Existing Transportation System The streets in South Roanoke were designed and constructed over the course of nearlyoa century, beginning with the original grid system on the north end of - .-=-.-' the neighborhood. Initiated by the Crystal Spring Land Company in "ttie."1890s, the grid system was complete by 1 920. This portion of the neighborhood features good internal connections within the grid layout, and is accessible from outside of the neighborhood in all directions. The streets in the southern end of the neighborhood are of a suburban design and reflect the period of their construction and the mountain terrain they were built upon. Most of these streets were constructed by 1940, with some, such as those in Edgehill Estates and the higher slopes along Stone Mountain, developed primarily in the 1950s and 1960s. Some small streets were developed as recently as the 1980s. The streets in the southern end of the neighborhood are typically narrow and curvilinear, with cul-de-sacs or dead ends. Avenham Avenue is the primary access for most of this later development in the neighborhood. Arterial and Collector Streets Franklin Road is the major arterial street that serves the neighborhood. Franklin Road connects to Route 419, which serves as a beltway for much of the southwestern side of the Valley. Franklin Road is also one of the City's main gateway streets, connecting to downtown via the Old Southwest neighborhood. It lies just to the west, and a number of neighborhood residential properties abut commercial properties on Franklin Road's eastern side. The capacity of the street is adequate for projected traffic and there are no current plans for improvements to Franklin Road. There are six collector streets in the neighborhood (five in the residential portion) as identified in the City of Roanoke's Street Design Guidelines. Collector streets provide a combination of mobility, the ability to get from one place to another, and accessibility, allowing residents to reach desired goods, services, activities and destinations. In other words, some users of collector streets are passing from one destination to another while others are local residents using the collector as a means to access destinations outside the neighborhood. Collector streets often have residential properties with driveways fronting the street as is the case on Avenham and Broadway Avenues, and to a lesser extent, Yellow Mountain Road. The network of six collector streets provides residents with numerous travel options. In addition, they facilitate density and commerce in the surrounding area. The following table presents a summary of VDOT traffic count data for collector streets in the neighborhood as well as for Franklin Road. Comparing data from 2003 and 2006 shows increases in traffic on Broadway Avenue, Jefferson Street, McClanahan Street and Yellow Mountain Road, while traffic decreased on 26 Reserve and Avenham Avenues. With the exception of the increase in traffic on Jefferson Street, all changes in traffic levels were 10% or less. VDOT TRAFFIC COUNT SUMMARY N . hb h d C II S d Ad" A' I elgl or 00 o ector treets an uacent rtena s "~~- StreetjSeg m e nt 2006 2003 Franklin Road U.S. 220 to Penarth Rd. 24,000 23,000 Penarth Rd. to Wonju St. 17,000 18,000 Wonju St. to McClanahan 10,000 9,800 McClanahan to 581 underpass 9,100 9,400 Wonju St (Franklin to Colonial) 14,000 14,000 Yellow Mountain Road 2,300 2,100 McClanahan 7,300 6,800 Jefferson McClanahan to Reserve 8,400 6,300 Reserve to Walnut 14,000 12,000 Broadway 7,700 7,200 Reserve Ave. 5,200 5,800 Avenham Ave. (at White Oak/Clydesdale) 5,600 5,900 Specific descriptions, concerns and opportunities for these collector streets are listed below. 27 AvenhamAvenue Avenham Avenue extends from and generally runs paralle'l to Franklin Road until its terminus with Broadway. The use of Avenham Avenue allows access to the residential areas of the neighborhood and to McClanahan Street while avoiding traffic signals on Franklin Road. The City of Roanoke': has performed additional traffic counts on Avenham Avenue which also show decreasing trends in traffic levels. Location Avenham ADT's May 2004 AUQ 2007 Wh ite Oak 7600 6600 Cassell 6100 5400 South of 26th Street 5600 4900 24th Street 3700 3600 However, the speed and character of traffic is a concern to residents of the neighborhood as the entire length of the street is residential. Due to the undulating terrain and wide pavement width of Avenham Avenue, drivers are enticed to drive faster on it both by its naturaland built characteristics. Portions of the street are excessively wide and various narrowing methods could be considered for traffic calming. However it should be noted that a comprehensive traffic calming project that would affect all of Avenham Avenue would be extremely costly in relation to the number of vehicles and properties served. In lieu of a major project for the street, Transportation staff recently completed a change to the intersection of Franklin Road and Avenham Avenue. From Franklin Road, the right-turn ramp-style lane onto Avenham Avenue has become a dead-end. An exclusive right turn lane on Franklin Road was created with a storage lane that requires motorists to slow down and yield onto Avenham. The intent of the project is to reduce the speed of automobiles turning onto Avenham and encourage traffic not destined for the neighborhood to stay on Franklin Road, as it is a four-lane arterial street designed for faster speeds. During the planning process, residents requested that stop signs be placed at some of the intersections to slow travel speeds. (???) In evaluating potential solutions, Transportation staff advised that stop signs are not recommended to control speeds, and indicated that previous studies have not determined that installation of multiway stop signs meet criteria established in the Manual of Uniform Traffic Control Devices. Rather, the placement of signs will more likely Simply increase noise levels and result in poor compliance with additional signs. However, any future improvements to Avenham Avenue should take all potential options into consideration, particularly in the event of a major capital improvement project to redesign the street. 28 Possible improvements to reduce traffic speeds on Avenham Avenue that may be done piecemeal or in a comprehensive project include: . Striping each side to create a defined area for Or\sJreet parking. The presence of vehicles parked on the street may reduce travel speeds. . Installation of curb extensions or bulb-outs at intersections to reduce the travel lanes. Broadway Avenue Broadway Avenue is a three block street from Franklin Road to McClanahan Street. Broadway Avenue's western terminus at Franklin Road provides access to the newly opened Ivy Market retail center and access to U.s. Route 220, Colonial Avenue and Towers Shopping Center. Transportation staff is currently working on intersection improvements at Broadway Avenue and Franklin Road, ". which should improve traffic flow through the intersection, encouraging traffic to stay on Franklin Road until it reaches McClanahan Street. . Broadway is as wide as Avenham Avenue, yet has not been the focus of as much concern from residents. This is perhaps due to its short length, on-street parking and denser development. Residents did note that the intersection of Broadway Avenue and McClanahan Street is confusing. Jefferson Street Jefferson Street provides a direct connection from the neighborhood to downtown and to park space and new development along Reserve Ave. It also feeds traffic to Roanoke Memorial Hospital on the edge of the neighborhood and into the commercial area along McClanahan Street. The character of Jefferson south of McClanahan Street is drastically different as it serves as a two-lane local street fronted by residential units. However, the pavement width of Jefferson Street south of McClanahan remains wide and is excessive for a residential neighborhood. Landscaped medians or narrowing of the roadway should be considered for traffic calming. McClanahan Street McClanahan Street is primarily a commercial street with a mixture of professional and medical offices beginning at Franklin Road, aligned to act as a continuation of Brandon Avenue. McClanahan has one eastbound lane with a right turn lane onto Broadway Avenue, but has two lanes heading west for most of its stretch from Crystal Spring Avenue. There is concern with the confusing, angled intersection with Broadway Avenue. Any improvements to this intersection will require extensive analysis and itwill likely be difficult to alter the performance of this intersection through any stop gap measures. The intersection as is currently designed was implemented to 29 best handle traffic patterns. Recent traffic counts indicate the predominant travel demand continues to exist between Broadway and McClanahan Street. Volumes do not currently appear to warrant the installation of a traffic signal and the accident history does not suggest that modifications are required. Installation of a traffic circle .is one possible improvement to this intersection. The geometry of the intersection, skewed angle between Broadway and McClanahan, slope of Broadway and close proximity of the intersection of McClanahan and Carolina, would need to be factored into a more detailed analysis. Typical Configuration - Urban Compact Roundabout (FHWA - Roundabouts: An Informational Guide) Landscape buffer Apron typically required Non mountable central island . .. '.' "",.., ,". . Entries are more perpendicular to promote lower speeds As noted previously, the north side of McClanahan Street is disconnected from the south. Residents noted that while there is pedestrian access in the form of crosswalks to cross the street to reach Rivers Edge Park to the north, it is uninviting and doesn't feel safe during business hours. \J Potential improvements to McClanahan Street, based on the City's Street Design Guidelines might include: 30 .. . Increasing on-street parking on north side of the street - on-street parking is currently available on the north side of the street between Jefferson and Crystal Spring. This parking could be extended west to the intersection with Rosalind as there are few entrances cr this side of the street. (On-street parking options on the south side of the McClanahan would need to be evaluated more closely due to numerous entrances for the various commercial properties on this side of the street.) Providing a dedicated parking area will reduce the effective travel width to 13 feet in each direction which still allows for bicycle accommodation. . Stamping or raising crosswalks and curb extensions - improved crossings, particularly at the intersection with Rosalind will create a defined and visible pedestrian route and reduce the crossing length for pedestrians. . Planting additional trees where possible - adding street trees in planting strips and other landscaping in curb extensions to improve the streetscape. These improvements would serve to narrow the cart width of the street at crossings from the current 40 feet to approximately 26 feet. This allows for wide single travel lanes in each direction and for turn lanes at key intersections by eliminating on-street parking in these areas. If implemented the streetscape would be similar to Memorial Avenue between Cambridge Avenue and Memorial Bridge in the Raleigh Court neighborhood. (It should be noted that the average traffic level on McClanahan is half that of Memorial so the configuration should function well.) Reserve Avenue Reserve Avenue is located at the northern edge of the neighborhood between the developing biomedical park and park space. The street is currently four lanes and provides a connection between Franklin Road and Jefferson Street. Reserve Avenue can serve as a gateway to medical facilities that may alleviate some congestion in the neighborhood when its intersection with Jefferson Street is reconfigured. Preliminary streets cape designs are currently being discussed for the north side of Reserve Avenue However, the design will be contingent upon further development of the ampitheaterjRiver's Edge Park and the South Jefferson Redevelopment Area. With the South Jefferson Redevelopment Area on its northern side, and a potential amphitheater development on its southern side, Reserve Avenue is likely to see significant increases in traffic. Improvements to Reserve Avenue should be consistent with the Street Design Guide. Yellow Mountain Road Yellow Mountain Road runs from its intersection with Jefferson Street and McClanahan Street up the slopes of Mill Mountain and provides access to the neighborhood from the east. Residents raised issues about speeding on Yellow 31 ; F Mountain Road near its intersection with 24th Street. The right-of-way and pavement width of Yellow Mountain Road is narrow, which limits options for traffic calming. It should be maintained in its current width and not widened, as that would likely exacerbate problems with speeding. Parking Parking on residential streets in the vicinity of the Crystal Spring village center was noted as a neighborhood concern, particularly with employees of commercial operations and medical offices. This situation was likely exacerbated by construction at Roanoke Memorial Hospital and construction. of the Fairfax condominiums, which temporarily displaced 100 employee parking spaces. With construction of these projects largely complete, some of the problem should be alleviated, if not eliminated. If parking in residential areas remains an ongoing concern, the residential parking permit program could be implemented to limit the time for on-street parking for nonresidents (e.g., two hour limit). However, impacts to local businesses in the village center would need to be considered. Multi- Modal Transportation All streets should provide means for multi modal transportation (pedestrians,' bicycles, and motorized vehicles). Pedestrian and bicycle transportation is encouraged by providing complete sidewalk systems and bicycle accommodations. Pedestrian accommodations in the traditional portion of the neighborhood can be improved by completing gaps in the sidewalk system and providing marked crosswalks at busy intersections. Particular areas of concern are 24th Street near the Crystal Spring Village Center, and the intersection of Broadway Avenue and Franklin Road to access Ivy Market, although sidewalks are in the process of being added on this section of Broadway Avenue. Because of low traffic volumes and speeds, local streets should provide safe bicycle travel without special accommodations. Accommodations, as identified in the City's Street Design guidelines (e.g., wider travel lanes, marked bike lanes, etc.) may be required on collector streets because of higher volumes of traffic and higher speeds. Specific neighborhood concerns include multimodal access to the Roanoke River greenway which requires crossing McClanahan Street and passing though the commercial portion of the neighborhood as well as access at the Crystal Spring Village Center. Accommodations that could be considered to improve multimodal transportation in the neighborhood could include: . Designating a bike route from the southern portion of the neighborhood along Avenham Avenue into the traditional portion of the neighborhood . Marking a clear crossing on McClanahan Street for bicycles and pedestrians, potentially including curb extensions and a raised crossing to slow traffic. 32 . Considering an additional route along Jefferson Street to provide greenway access near the hospital. . Improvements on Franklin Road at its intersection with Broadway Avenue that will allow pedestrians a safer crossing to the Ivy Market development. _-.~; ---; Providing pedestrian and bicycle accommodations on local streets on the hillsides in the southern portion of the neighborhood is difficult due to steep slopes that would make installation difficult and expensive. Neighborhood workshops did not raise multimodal transportation as a concern in these areas. Public Transit Service Currently, fixed-route transit service to the South Roanoke Neighborhood is provided by Valley Metro routes 51/52 and 55/56. On-demand, curb-to-curb transit service is provided by RADAR for physically, mentally disabled, or transportation disadvantaged individuals. Neighborhood residents have expressed wishes for more convenient fixed-route transit service. Route 51/52 extends from downtown to Tanglewood Mall and back, passing directly through the neighborhood. The route passes along Jefferson and 26th Streets and onto Avenham Avenue as it passes through the neighborhood. Once in the morning and once in the afternoon this route is altered to pass along McClanahan and Broadway on its way to Franklin Road thus offering service to the commercial establishments in the area in addition to the residential portions of the neighborhood. Route 55/56 also connects downtown and Tanglewood Mall while skirting the edge of the neighborhood along Franklin Road. The route also provides service to Towers Shopping Center and Virginia Western Community College. The City is considering a rubber-tired trolley service connecting downtown to the South Jefferson Redevelopment Area and Carilion Memorial Hospital along Jefferson Street. This service would be provided by Valley Metro and the route would provide another transportation option to and from downtown. As demand and route times are evaluated, the residents would like Valley Metro to consider extending the route to McClanahan Street to provide better access to the residential portion of the neighborhood. Transportation Issues . Vehicle speed and traffic on neighborhood streets . Traffic impacts of Carilion consolidation and development along McClanahan Street. . Employee parking in residential areas near Village Center . Lack of multimodal transportation access from the neighborhood to the Roanoke River. 33 Transportation Policies . Maintain the residential character of all streets south of McClanahan Street S.W. . Discourage widening of any neighborhood streets for additional travel lanes. . Traffic-calming measures should be considered where appropriate to influence travel speeds. Transportation Actions . Monitor traffic levels on collector streets in the neighborhood . Encourage residents to park on street; thereby, narrowing the effective street width and reinforcing slower travel speeds. . Consider the following on Avenham Avenue o Striping each side to . create a defined area for on street parking. o Installation of curb extensions or bulb-outs at intersections to reduce the travel lanes. o Evaluation of other methods that will reduce traffic speeds. . Evaluate the effectiveness of the recent reconfiguring of the entrance to Avenham Avenue from Franklin Road. . Time traffic signals along Franklin Road so that traffic can travel at the speed limit from Tanglewood Area to McClanahan Street or Reserve Avenue with minimum stops at traffic signals thus encouraging automobile traffic to stay on Franklin Road. . Consider improvements on Franklin Road at or near its intersection with Broadway Avenue that will allow pedestrians a safer crossing to the Ivy Market development. Any improvements should be consistent with the Franklin Road/Colonial Avenue Plan. . Consider installation of landscaped medians in the 21-2200 blocks of Jefferson Street to reduce vehicular speeds. . Continue to monitor the intersection of Broadway and McClanahan Streets, and consider improvements if necessary. . Consider improvements that will enhance pedestrian activity on McClanahan Street such as: o Increasing on-street parking o Stamping or raising crosswalks o Curb extensions o Planting additional trees where possible . Maintain Reserve Avenue in a four-lane configuration (unless long-term traffic demand supports reduced width) and implement plan for improved streets cape and intersection at Jefferson Street. . Maintain Yellow Mountain Road in its current design. Do not add to or widen the existing travel lanes. . Identify a multimodal connection from the neighborhood to Rivers Edge. . Implement a rubber tire trolley between Carilion Roanoke Memorial Hospital and downtown and consider future expansion into residential areas of the neighborhood. 34 Infrastructure Sewer and Water Public sanitary sewer and water serve most of the South Roanoke neighborhood. Due to the steep topography in parts of the neighborhQQd" there are some homes that are not connected to public sewer and water li"nes. No problems with connections to the public sewer and water lines have been reported recently. Likewise, there have been no recent issues with private facilities that have caused problems. Stormwater Management The South Roanoke neighborhood is primarily located on hillsides with steep slopes descending from ridgelines with an increasingly gentle grade towards the Roanoke River to the north and Franklin Road and a portion of Ore Branch to the west. The developed portion of the neighborhood is generally well drained and not subject to flooding. There are no streams or perennial surface water discharges in the neighborhood with the exception of the Roanoke River that passes through park space in the northern portion of the neighborhood. There are several natural drainage ways/ephemeral stream channels on the hill sides in the neighborhood. Fern Park is a good example of such a drainage way. The Norfolk Southern main line tracks between the developed portion of the neighborhood and the River's Edge Sports Complex generally establishes the boundary of the 1 OO-year flood plain of the Roanoke River with low lying areas along Evans Mill Road, near the Carilion Rehabilitation Center, also located within the 1 OO-year flood plain. The River's Edge complex and open space to the north of the river form a broad, flat terrace located subject to periodiC flooding by the Roanoke River. A berm is planned along the north bank of the Roanoke River from Franklin Road to the Norfolk Southern rail line near Jefferson Street as part of the Roanoke River Flood Reduction Project and will likely be constructed by late 2008. The flood reduction project will reduce the frequency of flooding in the area. No specific drainage issues were identified in the neighborhood workshops held as part of the plan update process. However, several projects are catalogued in the storm drain Capital Improvements Program (ClP) maintained by the Engineering Division. The ClP includes rankings and budget estimates for each project with projects for the neighborhood summarized in the table below. 35 Sout Roano e torm rain age rOlects Map CIP Name Description Estimated 10 Rank. -_ 0_-: Cost m m _ . . ,.I ~ " 1 50 3024 & 3025 Maywood Install 265' of 1 5" $28,000' Road/Cassell Lane reinforced concrete pipe (RCP) and one inlet 2 58 3281 White Oak Road Upgrade existing storm $64,000 drain pipe 3 66 845 Woods End Lane Install two manholes, 500' $127,457 of curb and gutter (CG-6), . 18" and 24" RCP and residential entrances 4 80 101 2Th Street (2407 Inlet and stormdrain to $ 56,600 Stanley Ave./1600 blk of drain alley 26th Street) 5 91 Crystal Spring Avenue Remove existing drop $23,000 (2500 block) inlets and 18" RCP and replace with new drop inlets (DI-3B) and 24" RCP to expand system 6 168 2825 Longview Install 1 50' of 18" RCP to $13,728 replace the inadequate, existing 10" pipe h k S o . CIP P . No large scale stormwater management projects are currently planned for the neighborhood. However, the City has adopted a new Stormwater Management Ordinance, effective January 1, 2008. This ordinance covers both the quantity as well as the quality of runoff from development activities and requires a reduction in runoff from redevelopment activities (i.e., reuse of previously developed property). Curb, Gutter, and Sidewalk The traditional portion of the neighborhood generally has an established curb gutter and sidewalk system. However, there are gaps in the system where infill is appropriate and maintenance of sidewalks was also raised as a potential concern. Collector streets and corridors to the village center, greenway/park areas, elementary school are the highest priority for a complete system of curb, '-- 36 gutter and sidewalk. Likewise, extending the sidewalk system to access destinations outside the neighborhood should be considered (e.g., extending sidewalk west along Broadway Avenue to access Ivy Market). The following map shows the existing sidewalk system~.ar.d the proposed primary and secondary areas for sidewalk infill. .- . Primary - complete infill of north-south running streets generally to the north of 29th Street; completion of infill on 22nd, 23rd, 26th and 27th Street that provide access to the Village Center, elementary school and Fern Park; and extend sidewalk along Wiley Drive and Broadway Avenue to Franklin Road. . Secondary - complete remaining infill overtime for a complete sidewalk system. SOUTH ROANOKE NEIGHBORHOOD CURB AND SIDEWALK Legend - Curb and Sidewalk - Sidewalk only - Curb only - - - - - Proposed Sidewalk (primary) .... Proposed Sidewalk (secondary) D 1/4 mile radius - Rivers Edge 1/4 mile radius - Illy Markel 1/4 mile radius - Village Center 1/4 mile radius - Park 1/4 mile radius - School ./ . Drainage issues also must be considered when curb and gutter are added to a street as these features concentrate flow which must be directed to a pipe, ditch or other management structure (e.g., retention, infiltration). On streets on the steep hillsides, installation of curb gutter and sidewalk is not feasible due to the steep slopes, and potential drainage issues caused by further channeling flow. 37 Requests for curb, gutter and sidewalk improvements are submitted to the Engineering Division of the Department of Public Works. All requests are reviewed by several City departments and rated based on their need, feasibility, and relationship to any concurrent City projecCareas. One criterion is the location's inclusion in a neighborhood plan. Current curb,' gutter and sidewalk requests are summarized in the following table. Location Current Rank Priority based on Neiqhborhood Plan Broadway Avenue n/a High (primary route) (Stephenson to Franklin)+ Carolina Ave at 24th 174 High (primary route) Street* Carolina Avenue and 22nd 55 High (primary route) Street* Carolina Ave (3037) 6 Low Franklin, Wonju, 47 High (primary route) Broadwav* Heatherton (3706 to 252 Low Darwi n)* McClanahan Street (infill n/a High (primary route) Carolina to Franklin)+ Peakwood Drive (3498, 284, 258 Low 3712)* Rosalind Avenue (2962)* 132 Low Stephenson Avenue 256 High (primary route) (2000, 2100 blocks)* Wiley Drive (extend to n/a High (primary route) Franklin Road)+ 22nd Street west from n/a - designed as part of High (primary route) Crystal Spring+ Village Center streets cape - awaiting funds * Request listed in CIP + Request from neiqhborhood plan workshops One challenge for completion of the sidewalk system is created by the wide public rights-of-way on the northwest-southeast (numbered) streets in the neighborhood (typically 80 feet). In many locations, homeowners have constructed elaborate driveways and parking areas that are located within this wide right-of-way. To avoid disturbing these improvements, homeowners could consider vacating a portion of the excess right of way along a block face. The proceeds from the sale of right-of-way could potentially be used to fund the sidewalk improvements in the neighborhood. In effect, the home owners gain 38 property for a small fee and the fee is then used for neighborhood improvements. Such an effort would require significant neighborhood coordination through Neighbors in South Roanoke to be effective. ::::~.".-._-', Fiber and Telecommunications Fiber and telecommunications lines serve the South Roanoke Neighborhood via specific corridors. These corridors are located along Avenham and Broadway Avenues, McClanahan and Jefferson Streets north of McClanahan. Access from these corridors is provided by individual service providers to residents. Infrastructure Policies . Streetscapes should be well maintained, attractive and functional for pedestrian, bicycle and motor traffic, and traditional neighborhood streets should have urban amenities such as sidewalks and curb and gutter. Appropriate species of trees should also be planted along streetscapes. . The connectivity of streets and the grid street system should be promoted and maintained. . Streets should be kept at the minimum width necessary to accommodate vehicular traffic and on-street parking. Infrastructure Actions . Per the curb, gutter and sidewalk map: o Complete sidewalk infill in the northern, traditional portion of the neighborhood o Do not consider installation of sidewalks within existing development in the southern portion of the neighborhood. o Consider roll back curb installation or other alternatives in most of the southern portion of the neighborhood, if it will improve storm water runoff conditions. . Consider a neighborhood approach to vacate excess rights-of-way and use proceeds to construct sidewalk improvements. . Complete priority storm water projects in the Capital Improvements Plan as funds become available. 39 Parks and Recreation Public Parks South Roanoke has a large regional park, a smaller neighborhood park and immediate access to hundreds of acres of public open space on Mill Mountain and along the Blue Ridge Parkway. The neighborhood is situated on hillsides sloping up form the Roanoke River with access to large swaths of parkland along Mill Mountain, East Ridge and Chestnut Ridge. An informal trail network can be accessed from Fern Park that extends to the top of the ridge and allows connections to the Chestnut Ridge Trail and trails on Mill Mountain. The following table identifies public park space in and adjacent to the neighborhood. South Roanoke contains the River's Edge Sports Complex with several soccer, football and baseball/softball fields along with tennis courts and play ground. Across the river from this complex is additional open space currently used for additional sports fields. These facilities provide a large area of open space; however, these fields are programmed for formal athletic activities and tournaments, often limiting availability to neighborhood residents for use. Neighborhood residents desire on programmed, flat open that can be used for informal activities. Open space at the Crystal Spring village center and fire station offers an opportunity for community space. This space is often used as a social gathering area and for recreation. Residents expressed a concern about the recently installed water well on the parcel adjacent to the Crystal Spring" fire house, owned by the Western Virginia Water Authority. The well head interferes with the ability to use the space for informal sports activities and is an eyesore. The largest impact to the neighborhood for future recreation space is the proposed creation of a "signature park" along the Roanoke River at the current River's Edge and Reserve Avenue sites. A proposed approach to the park includes a combination of outdoor adventure and family recreation. This theme could be developed into a signature park that would well support the community needs for sports facilities, music, strong play features, tie into the Roanoke River, and support downtown economic and visitor needs as well as tie the park into Mill Mountain. Features that were presented in a draft Master Plan included an outdoor adventure park, lazy river, kayak and raft park, amphitheater, signature playground and splash ground, picnic shelters, loop' walking trails, restaurants, retail shops, coffee and ice cream areas, sports bar, and indoor hospitality and program space. A rendering from the newly adopted Parks & Recreation Master Plan presents a concept of what this park could offer. 40 Public Parks and Facilities Fern park 9 acres -. .,--" Playground ." ---'.- Crystal Spring Elementary* 1 acre Playground Basketball court Hard top and artificial! grass surfaces Open space at Fire Station/Village 0.5 acres Center Open space River's Edge Sports Complex 27 acres Illuminated soccer, football, baseball and soccer fields Illuminated tennis courts Playground Reserve Avenue site 35 acres soccer, football, baseball and soccer fields Indoor gym space Future signature park Nearby Facilities Crystal Spring Park :t3 acres Tennis courts Mill Mountain Area :t2 square miles Open space w/ trails * Park space at Crystal Spring Elementary is a managed by Roanoke City Schools, artificial turf was installed on a portion of the playground by the neighborhood organization working in conjunction with the school. 41 I .., '. The Active Living Initiative Active Living is a concept that promotes environments that offer choices for integrating physical activity into one's daily life. By designing structures, communities, environments, and spaces that reduce automobile reliance and support pedestrian and bicycle activity, the built environment can help improve public health by promoting active living, a way of life that integrates physical activity into daily routines. :: -:--.' ---:-- -~~ Routine physical activity is necessary to provide a longer life while preventing unnecessary illness and disability, reducing obesity, enhancing physical and mental health, and maintaining a high quality of life. A healthy environment that is designed to positively affect physical activity by providing pedestrian- friendly amenities would: encourage walking and biking; promote human interaction and social cohesion; remove barriers to activity for everyone; and make healthy levels of physical activity attainable for large numbers of people during their daily routine.. It is the desire of the City to help create livable, healthy, and attractive environments with a special focus on the landscape design of our built environments in our neighborhoods, public spaces, parks, greenways, trails, and streetscapes. By designing human-scale communities with buildings, signs, lighting, vegetation, and other improvements, people can feel more comfortable interacting in and moving around their basic sidewalk system in the neighborhood within a safe and visually stimulating system of parks, greenways, and trails. The traditional portion of the neighborhood is naturally conducive to Active Living with its sidewalks and pedestrian oriented village center. Additional improvements for connections to greenways, village centers, schools, churches, and parks will promote this initiative even further. Other initiatives to support Active Livingi,nclude: . "Pathways to Healthy Neighborhoods" this project, to begin the planning stage in 2008, is specifically geared to extending pedestrian and bicycle connections from greenways into the City's neighborhoods and will provide details for providing these connections. . "Safe Routes to School" is a formal program with potential funding available for planning and infrastructure improvements from VDOT. The City and Roanoke City Public Schools are initiating pilot programs that could be expanded to Crystal Spring Elementary in the future with support from the school's administration and staff. 42 "e ," Greenways & Walking Trails Support for the Roanoke River Greenway and access to trails along Mill Mountain was clearly expressed in the neighborhood workshops. The Roanoke . River greenway, when complete, will provide a shared-use, paved pathway~.~ - -spanning the entire length of the City along the river. By late 2008, the .m__ greenway will extend from Wasena Park through the River's Edge area to the eastern edge of the City, creating a 5-mile section of trail. Eventually, the greenway will extend from Dixie Caverns to Explore Park, creating a 30-mile trail. Roanoke's portion of the Roanoke River greenway should be complete by 2012, in conjunction with the flood reduction project. A network of trails is present on Mill Mountain and adjacent ridges (Mill Mountain Greenway, Star Trail, Chestnut Ridge Trail, etc.). Trail access is highly valued by the neighborhood with an associated concern for a lack of a readily available consolidated map of trails and identification for trails in the area. The Mill Mountain Park Management Plan, adopted by City Council in February 2006, includes a trail plan for the ,park with official trails identified along with proposals for trail signs and information kiosks. The map of trails from the plan follows. The Mill Mountain Trail system can be accessed from Fern Park, Woodcliff Road, Robin Hood Road and Yellow Mountain Road. / ~, 43 A Official Mill Mountain Trail System Legend """4R';fi,l'1i'f'''' Hiker Only ~!'8W;;2F""''''' Existing for Hiker + Biker ,- Existing for Multi-use Build for Multi-use Streets o l), t:~:_ ,:~~~$" Q.t,il$$ ,. . 44 Parks and Recreation Policies . Parks and Recreation: Park land should be maintained and available for use by neighborhood residents. . Greenways: Safe connections to nearby parks, trails and greenways should be established. . Pedestrian Amenities: Residents should have facilities for pedestrian mobility within the neighborhood. . Street Trees: Street trees should be installed in accordance with the City's / Street Design Guidelines. Parks and Recreation Actions . Community space: Maintain the public land of the grassy median in the village center adjoining the fire station as community space. Shield the water well head with appropriate landscaping. . Passive Use Park Land: Maintain and continue passive use park land (areas not dedicated to programmed activities) of River's Edge Park for the general public. . Recreation amenities: Develop recreation attractions/amenities in space along the Roanoke River as identified in the Parks & Recreation Master Plan. . Greenways: Provide connections to the River's Edge Sports Complex, Roanoke River Greenway and trails on Mill Mountain and adjacent ridges. . Mill Mountain Trails: Implement way finding signs and information kiosk per the Mill Mountain Trails Plan included in the Mill Mountain Park Management Plan. . Tree Canopy: Where possible, large deciduous trees should be used when replacing tree canopy within the City's rights-of-way. 45 ~. ... Public Services Police Recent data indicate that crime is not an overriding concern. Other than occasional break-ins, crime has never been a maj6f':"'concern in the neighborhood. Of the City's 14 police districts, the two (3 and 9) that comprise the area received the third and fourth fewest calls for service during the last fiscal year. Animal offenses, disorderly conduct, and larceny comprise the most frequent calls for service to the police department. Fire/EMS Fire suppression and medical first response is provided by Fire-EMS Station 8 located at 2328 Crystal Spring Avenue, S.W. This station houses one fire engine with medical first response capability. Emergency Medical Services (EMS) transport is provided out of Fire-EMS Station 1, located at Franklin Road and Elm Avenue. Fire-EMS Station 8 is one of the oldest in the City, and is a landmark in the neighborhood. Residents value its presence and voiced support for its continued operation. The station serves as the polling place for the South Roanoke No.1 precinct. Solid Waste Management The Division of Solid Waste Management provides weekly collection of residential refuse, bulk & brush, recycling, commercial refuse collection, seasonal collection of leaves, and hazardous waste. Increasing the volume of recycling is a goal of Vision 2001-2020. Recycling helps conserve energy and natural resources, reduces solid waste, protects the environment, and creates jobs. Recycling is collected in two separate categories; 1) paper products, (newspapers, junk mail, chipboard boxes, and corrugated cardboard); and 2) bottles and cans (aluminum, tin cans, glass bottles, and plastic containers numbers 1 and 2). Collection alternates weekly by category, e.g. if paper is collected one week, the following week, bottles and cans are collected. Schools and Libraries Students in South Roanoke attend Crystal Spring Elementary School, James Madison Middle School, and Patrick Henry High School. The main library downtown is the closest and most convenient. During the planning process, the absence of a branch library was not raised as an issue by residents. 46 :- Crystal Spring Elementary School Crystal Spring Elementary is the only school within the neighborhood. Between 1991 and 2006 enrollment at the school has increased by 38% (95 students). . While this is a large increase, the chart below demonstrates the variability in enrollment throughout this period. In ~~ven of the years, enrollment was below 300 students. Enrollment rose every year:between 1991 and 1995, then reduced every year until 1998, rose gradually until 2001, declined in 2002, and then rose every year to the present. Crystal Spring Elementary Enrollment 1991 - 2006 400 350 300 - 250 c CD E 200 "0 ... c 150 w 100 50 ~ L.---- ./ ~ /' ~ ...... ~. ./ ...=-.----- .... I I o 1990 1995 2000 2005 Year While predicting enrollment based on these numbers is difficult due to the volatility that is demonstrated over the last 1 5 years, in recent years overcrowding in kindergarten has become an issue. Enrollment in kindergarten classes has exceeded full capacity, forcing the school to bus students to Fishburn Elementary School. School administrators are aware of this issue and have been monitoring it closely. At the time of the planning process, the school administration was considering various options to deal with recent demographic shifts in the City's population. 47 ;(,tih ~ . ... . . Public Services Issues . Overcrowding of kindergarten classes at Crystal Spring Elementary School Public Services Policies . Police officers should ~Reep neighborhood residents informed of any occurrence of crime in the area ' .,' . Fire/EMS stations should be outfitted to provide the most efficient service possible Public Services Actions . Maintain open communication between the neighborhood and the Police Department regarding criminal activity and crime prevention awareness . Maintain Fire/EMS Station Number 8 as a working fire station. . Provide directional signs to Crystal Spring Elementary 48 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times ------------------~-------------------------------+------------------------ STEPHANIE M. MOON CITY OF ROANOKE CLERK'S OFFICE 215 CHURCH AVE SW RM 456 NOEL C. TAYLOR MUNICIPAL BLDG. ROANOKE VA 24011 REFERENCE: 32143302 10713491 South Roanoke NH Pla State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~ia. Sworn and subscribed before me this __L~~~day of February 2008. Witness my hand and official seal. ~ it ~r.. 1- A dA': I " __ ____ _ ~_~ Notary Public My f~s ion x ires V[c..-3L.,.2D-li-----. \\\\1'1''''''11 "" w,cENft "" ...' ~'. . . . . . '. '/2;t""'_" ~"'~~,"'NOTARY"':.~ ':;. : ;::: :' PUBLIC ". ':S) ~ = *: REG. #332964 : * : : : MY COMMISSION: : - .~- ~ c:). ", ~EXPI ES : .::.;:"'" : ... '-" '. 3 . "'... ... ~- . .' r-::;:' .. ... -~_ . . o..'Xr .. "',,-vo~ '" ...... ~\.,."... "" WEALTH (J"': ",'I 11111',.111\\\\ PUBLISHED ON: 02/01 02/08 TOTAL COST: FILED ON: 630.00 02/13/08 NOTICE OF PUBLIC . HEARING The Council of the City of Roanoke will hold a public hearing on Tuesday, February 19, 2008, at 7:00 p.m., or as soon thereafter , as the matter may be heard, In the Council Chamber, fourth floor, in the Noe'l C. Taylor Municipal Building; 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request" to amend Vision 2001-2020, the City's comprehensive plan, to delete the current South Roanoke Neighborhood Plan, dated June 1, 1988, and adopted by City Council on July 11, 1988, from Vision 2001-2020, and to include in Vision 2001-2020, the South Roanoke Neighborhood Plan, dated January 24, ,2008, such' neighborhood plan recommending various community design policies, including requiring future land use to'be consis,tent with current zoning deslgnation's; residential development policies, in c Iud i n g new i n.f i II development that is aesthetically and functionally ~mp~t.i_ble_ ~i~~ the 'surrounding neigh'borhood and restricting the use of surface parking lots; economic development policies, such as maintaining the development pattern of the village center, maximizing on-street parking in commercial areas, and minimizing the impact of nearby large-scale)ndustrial or commercial operations; r, e com me n din g a I transportation policy that includes maintaining the residential character of streets south of McClanahan; infrastructure policy which includes providing a connected sidewalk system north of 29th Street to access pedestrian destinations; quality of life I policies such as developing the Reserve Avenue and Rivers Edge a'rea as a "signature" regional park, providing connections to greenways and trails; and public services policy including coordination between the neighborhood and Roanoke City Public Schools on the enrollment at Crystal Spring Elementary School. A copy of the plan is available for review in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the, above date and be heard on ' the matter. If you are a' person with a disability who needs accommodations for, this hearing, please contact the City Clerk's Office, at 853-2541, before noon on! the Thursday before the date I of the hearing listed above. ! GIVEN under my hand this! 29th day of January, 2008. Stephanie M. Moon, CMC, _ m ,. ~ity Cler~\ (10713491) m .. , m~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- Authorized Signature: Billing Services Representative ~~. \?f~\ ;~~ ~ JJ' / NOTICE OF PUBLIC HEARING The Council of the City of Roanoke will hold a public hearing on Tuesday, February 19, 2008, at 7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request to amend Vision 2001-2020, the City's comprehensive plan, to delete the current South Roanoke Neighborhood Plan, dated June 1, 1988, and adopted by City Council on July 11,1988, from Vision 2001-2020, and to include in Vision 2001-2020, the South Roanoke Neighborhood Plan, dated January 24, 2008, such neighborhood plan recommending various community design policies, including requiring future land use to be consistent with current zoning designations; residential development policies, including new infill development that is aesthetically and functionally compatible with the surrounding neighborhood and restricting the use of surface parking lots; economic development policies, such as maintaining the development pattern of the village center, maximizing on-street parking in commercial areas, and minimizing the impact of nearby large-scale industrial or commercial operations; recommending a transportation policy that includes maintaining the residential character of streets south of McClanahan; infrastructure policy which includes providing a connected sidewalk system north of 29th Street to access pedestrian destinations; quality oflife policies such as developing the Reserve Avenue and Rivers Edge area as a "signature" regional park, providing connections to greenways and trails; and public services policy including coordination between the neighborhood and Roanoke City Public Schools on the enrollment at Crystal Spring Elementary School A copy of the plan is available for review in the Office ofthe City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 29tWay of January ,2008. Stephanie M. Moon, CMC City Clerk. South Roanoke Neighborhood Plan-amend Vision 2001-2020,doc Notice to Publisher: Publish in the Roanoke Times on Friday, February 1 and February 8, 2008. Send affidavit and bill to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 N - S Roanoke NH Plan-amend Vision 2001-2020 2-19-08.doc ,t ... NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING COMMISSION TO WHOM IT MAY CONCERN: The City of Roanoke Planning Commission will hold a public hearing on Thursday, January 17, 2008, at 1 :30 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider the following: Request to amend Vision 2001-2020, the City's comprehensive plan, to delete the current South Roanoke Neighborhood Plan, dated June 1, 1988, and adopted by City Council on July 11, 1988, from Vision 2001-2020, and to include in Vision 2001-2020". the South Roanoke Neighborhood Plan, dated January 17, 2008, such neighborhood plan recommending various community design policies, including requiring future land use to be consistent with current zoning designations; residential development policies, including new infill development that is aesthetically and functionally compatible with the surrounding neighborhood and restricting the use of surface parking lots; economic development policies, such as maintaining the development pattern of the village center, maximizing on-street parking in commercial areas, and minimizing the impact of nearby large-scale industrial or commercial operations; recommending a transportation policy that includes maintaining the residential character of streets south of McClanahan; infrastructure policy which includes providing a connected sidewalk system north of 29th Street to access pedestrian destinations; quality of life policies such as developing the Reserve Avenue and Rivers Edge area as a "signature" regional park, providing connections to greenways and trails; and public services policy including coordination between the neighborhood and Roanoke City Public Schools on the enrollment at Crystal Spring Elementary School. A copy of the plan is available for review in the Department of Planning Building and Development, Room 166, Noel C. Taylor Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this hearing, please contact the Department of Planning Building and Development at 853-1730 before 12:00 noon on the Tuesday before the date of the hearing listed above. Martha P. Franklin, Secretary City Planning Commission Please print in newspaper on Tuesday, January 1 and 8, 2008 Please bill and send affidavit to: Martha Franklin, Planning Building and Development Room 166, Noel C. Taylor Municipal Building, 21 5 Church Avenue, S.W., Roanoke, VA 24011 (540) 853-6874 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax:' (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N, HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38026-021908 authorizing the vacation of two public utility easements containing 0.050 acres and 0.038 acres, respectively, on property identified as Official Tax No. 2031908 located at 108 Orange Avenue, N. W., and owned by the YMCA of Roanoke Valley, Inc., upon certain terms and conditions, and dispensing with the second reading. of this ordinance by title. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular> meeting held on Tuesday, February 19, 2008, and is in full force and effect upon its passage. Sincerely, ~rr,.~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Brian K. BroVlin, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 19th day of February, 2008. No. 38026-021908. AN ORDINANCE authorizing the vacation of two public utility easements containing 0.050 acres and 0.038 acres respectively, on property identified as Tax Map No. 2031908, located at 108 Orange Avenue, N.W., and owned by the YMCA of Roanoke Valley, Inc., upon certain terms and conditions, and dispensing with the second reading ofthis ordinance by title. WHEREAS, a public hearing was held on February 19,2008, pursuant to ~~ 15.2- 1800 (B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on this proposed vacation. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and City Clerk are authorized to execute and attest, respectively, in form approved by the City Attorney, the necessary documents to vacate the two public utility easements containing 0.050 acres and 0.038 acres respectively, on property identified as Tax Map No. 2031908, located at 108 Orange Avenue, N.W., and owned by the YMCA of Roanoke Valley, Inc., upon the terms and conditions set forth in the City Manager's letter and attached to this Council dated February 19,2008. 2. Pursuant to Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTEST: - rn.~ City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www,roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Vacation of Two Public Utility Easements on Property Identified As Tax Map Number 2031908 for Expansion of the YMCA Background: The City of Roanoke proposes to vacate two public utility easements containing 0.050 acres and 0.038 acres respectively on property identified as Tax Map No. 2031908, located at 108 Orange Avenue, N.W. and owned by the YMCA of Roanoke Vafley, Inc. The vacation is necessary for expansion of the YMCA facility. (see attached plat) The City has determined that there are no utilities existing within the easement areas to be vacated that need to be relocated. Recommended Action: Authorize the City Manager to execute the appropriate document vacating the two public easements as described above, such document to be approved as to form by the City Attorney. Honorable Mayor and Members of City Council February 19, 2008 Page 2 DLB:c1t c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist CM08-00026 1.111!~~111 z C;gg '~d . ~ '8'~ .:10 N'v'lal~3~ ~ z ~f fi w s! o OJ . l!? ,~ lit '" I I I I I f 1 I I 1 J 1 i' / e f: 1 &; 1 i I I J 1 -/ IP(! &/~ ~I / r 1 1 , )0 I I : /: J ~I i : 1 I OJ I '0 1 I~al :s / %11 II I ~ g.. _ 0 ifl / / 8IUIB.lll\ fe~oueo}l 'M'N enU8AV' 88UBJO 80~ J8 8J8nMS . SI::l81!1I::lJ'If pooM 'll 8J!~ JOJ p8Jed8Jd UO!J!PPV V:>II\IA I , I . I! .1 ~III!I I1II '" I I I I g;c fa ~. . UiC ~ is' ~ is' ~WW Ww ::>iJW iJw ilia; ae. e~1! ~; ;~~ ~~ w!;fI !;I iluo Uo a:J :J III III ::) ::) A. A. I I '~~ ~'lll . ~ "1>_ ' i II i U~ -: ~ The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- \\,\1111'"", ,,\' ~cEN "" ...' ~'. .. . . . ./'f ~ ' " /~'t-."'NOTARY"',~ '-:. :: ~ ,'. PUBUC "'~ S ~ * f REG. #332964 ~ * ; = : MY COMMISSION: == ~ ~.. ~OO/jS~ : ~ :: ........,' 01 .-=~ ~~.. .-~, .., ~ ". ..' ~ ..... "V4'J .... . .' Y:.~ ...,' '-"I; cALTH \)" \\" "/lillll\'" - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- OFFICE OF ECONOMIC 111 FRANKLIN PLAZA ROANOKE VA 24011 DEVELOPMENT STE 200 REFERENCE: 80084300 10725617 YMCA of Roanoke Vall State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~nia. Sworn and subscribed before me this ~day of February 2008. Witness my hand -- -- and official seal. v:-: -+1A4IA, ~ - - Mf comm~ion PUBLISHED ON: 02/08 TOTAL COST: FILED ON: 204.00 02/13/08 Authorized Signature: I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I NOnCE OF PUBLIC HEARING The City of Roanoke , proposes to vacate two I' public'utility easements containing 0.050 acres and 0.038 acres respectively, located on I property Identified as Tax ,Map No. 2031908, Ilocat,ed at 108 Orange ,Avenue" N.W., owned by IThe YMCA of Roanoke Valley, Inc., In connection with the expansion of the YMCA facility on "that I property. , Pursuant to the requirements 6f ,!j!j15.2-1800 and 115.2-1813, Code of 'Virginia (1950), as amended, notice Is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its' regular meeting to be held, February 19, 2008, commencing at 7:00 p.m., In the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Further Information Is available from the Office of the City Clerk'for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at ~54(:l.)8p3-2541, before noon,on,l:riday, February :1.5;12008.,,) ;: Given under my hand, this 5th day of February, 2008.' 'Stephanie M. Moon, CMC City Clerk (10725617) Billing Services Representative p~ NOTICE OF PUBLIC HEARING The City of Roanoke proposes to vacate two public utility easements containing 0.050 acres and 0.038 acres respectively, located on property identified as Tax Map No. 2031908, located at 108 Orange Avenue, N.W., owned by The YMCA of Roanoke Valley, Inc., in connection with the expansion ofthe YMCA facility on that property. Pursuant to the requirements of 9915.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held February 19, 2008, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Further information is available from the Office of the City Clerk for the City of Roanoke at (540)853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540)853-2541, before noon on Friday, February 15,2008. Given under my hand this 5thday of February ,2008. Stephanie M. Moon, City Clerk CIlll l) ~ K:\david\NOTICE OF PUBLIC HEARING YMCA Orange Avenue.doc Notice to Publisher: Publish in the Roanoke Times on Friday, February 8, 2008. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Brian Brown Economic Development Administrator 111 Franklin Plaza, Suite 200 Roanoke, Virginia 24011 (540) 853-2715 K:\Notices\2008\N- NOTICE OF PUBLIC HEARING YMCA Orange A venue 2-19-08.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W" Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk February 20, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: A public hearing for consideration of a conveyance of City-owned land to Newbern Properties, LLC, for expansion of a heating and air conditioning company was conducted by the. Council of the City of Roanoke' at a regular meeting held on Tuesday, February 19, 2008. Action on the matter was tabled until Monday, March 3, 2008, at 2:00 p.m., or as soon thereafter as the matter may be heard. The City Manager was requested to provide the Council and residents of CountrYside Estates with information pertaining to the extension of the existing building owned by Newbern Properties, LLC, and the ongoing maintenance of the golf course. Sincerely, , h),~ Stephanie M. Moon, CMC ' City Clerk I SMM:ew Attachment pc: Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development-Administrator CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W" Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva,gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Sale of a Vacant 1.05 Acre Tract of City-Owned Land Identified as a portion of Tax Map #6472302 Background: Newbern Properties, LLC has expressed an interest to purchase a 1.05 Acre Tract of City-owned land identified as Tax Map #6472302 located at Countryside Golf Course in order to accommodate a 13,000 to 14,000 square foot expansion of the Trane Distribution Center. The offer of $ 5 5,000 equals the value of the property determined by an independent appraisal conducted by the City. Upon consultation with the golf course manager, Meadowbrook Golf, it has been determined that the conveyance of this 1.05 acre tract will have no adverse impact on course operations. Recommended Action: Authorize the City Manager to execute such further action as may be necessary to accomplish the above matter, including execution of a deed and to complete the sale of the property to Newbern Properties, LLC. All such documents are to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Bur City Manager Honorable Mayor and Members of City Council February 19, 2008 Page 2 DLB:c1t c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator Cassandra L. Turner, Economic Development Specialist CM08-00024 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- I I I I I I I I I I I I I I I. I I I I I I I I I I I I I I I I I I I ,\\1''''1/, I " '" ...." r>-. MCEtv.L.", I .. ~ ...... '7~" ~".L~,""NOT.AR'o", ~ '-:. I ~ " .. y . ~ , I PUBLIC .'. ~ -:. = * :' Reo ':P - I : : ~G, #332964 ' : = . = g: MYCOMMISSION : * = I ~ ~ ... 3R~/fJE.~~ .: ~ : I TOTAL COST: 177.00 -:'~::~/.o":ff,~ I F I LED ON: 02/13 / 0 8 "" '4t/1/t4iO .., o~ ~\~(S"" I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~'lI7 - If:l.D_ '\~~ - - _ _ _ _ _ _ _ + _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 1111/1111' OFFICE OF ECONOMIC 111 FRANKLIN PLAZA ROANOKE VA 24011 DEVELOPMENT STE 200 REFERENCE: 80084300 10725589 2 Newbern Properties State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Virginia. Sworn and subscribed before me this __l~day of February 2008. Witness my hand and official seal. "-:~1J -- tAAi.I- --- Mtcom 1 sio PUBLISHED ON: 02/08 NonCE OF PUBLIC HEARING The City proposes to convey ,a portion of City owned property designated as Tax Map No. 6472302 containing approximately 1.05 acres located at 2100 Co~ntryside Drive, N.W" to Newbern Properties, LLC, in connection with the expansion of the Trane He~t!ng and Air Conditioning facIlity located on adjacent property, Pursuant to the r e qui rem e n t s 0' f ~~15.2-1800 and 15.2-1813, Code of Virginia (1950) as amended, notice is hereby given that the City Council of the City of RoanoKe will hold a pUblic , hearing on the above matter at its regular meeting to be held on Tuesday, February 19, 2008, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. ITaYlor Municipal Building, 215 Church Avenue, 5,W., Roanoke, Virginia, 24011. r'Further information is avail~ble fro,m the Office of the City Clerk for the City of I Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinlons',on I said matter. :. If you are.a person with a ,disability who needs I accommodations for this I hearing, please contact the I' City Clerk's Office at (540) 853-2541, before 12:00 ~gg~,on Friday, February 15, . GIVEN under my hand this :5th day of February, 2008, . i Stephanie M. Moon, CMC . City Clerk , (10725589) l ~~~~~~~::~_~_______________________, Billing Services Representative wW NOTICE OF PUBLIC HEARING The City proposes to convey a portion of City owned property designated as Tax Map No. 6472302, containing approximately 1.05 acres located at 2100 Countryside Drive, N.W., to Newbern Properties, LLC, in connection with the expansion ofthe Trane Heating and Air Conditioning facility located on adjacent property. Pursuant to the requirements of 9915.2-1800 and 15.2-1813, Code of Virginia (1950) as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Tuesday, February 19, 2008, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office ofthe City Clerk for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Friday, February 15, 2008. GWEN under my hand this 5th day ofFebruarv ,2008. Stephanie M. Moon City Clerk K:\davidINewbem Countryside,doc Notice to Publisher: Publish in the Roanoke Times on Friday, February 8, 2008. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send bill to: Brian Brown Economic Development Administrator 111 Franklin Plaza, Suite 200 Roanoke, Virginia 24011 (540) 853-2715 K:\Notices\2008\N- NOTICE OF PUBLIC HEARING YMCA Orange A venue 2-19-08.doc CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M.lIACKWORTH CITY AlTORNEY TELEPHONE: 540-853-243\ FAX: 540-853-\221 EMA1L: cityatty@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY ATTORNEYS February 22,2008 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Swimming Pools at Countryside Golf Club Dear Mayor Harris and Members of Council: This is in response to Ms. Mason's inquiry as to whether the City may be subject to any liability as a result of the condition of the abandoned swimming pools at Countryside Golf Club, which is owned by the City. According to the information provided me by City staff, there are three pools, a kiddie pool, a small pool with a depth of three or four feet, and a larger pool with two diving platforms and a maximum depth of eleven feet. Use of the pools had been discontinued before the City purchased the property. The pools are currently full of water. Vegetation at the site is very high and weeds are growing through the six-foot high fence. The fence gates are locked, but the pools are very accessible due to a gap of at least a foot in the fence. The snack bar and rest-rooms are accessible and open. The pool facility is not currently being maintained. There are no "no trespassing" or warning signs on the pool premises. While the City has contracted with Meadowbrook Golf Group, Inc., to manage the Countryside golf course, I can find nothing in the contract which obligates Countryside to maintain or be responsible for the pools (the contract is not a lease; it is a management contract). By statute, localities in Virginia which operate parks, recreational facilities and playgrounds are not liable for damages resulting from any injury to a person caused by any act or omission constituting ordinary negligence on the part of any officer or agent of the locality in the maintenance or operation of such a facility. However, a locality can be liable for the "gross negligence" of any of its officers or employees in the maintenance or operation of such a facility. Sec. 15.2-1809, Code of Virginia. I do not believe this statute would be applicable to these. pools, as the pools were not in operation when the City purchased Countryside, the City has not used them for recreational purposes, and they are not being maintained by the City. This Code section was enacted years ago, after the Virginia Supreme Court decided the case of Hoggard v. City of Richmond, 172 Va. 145 (1939), in which the court imposed tort liability upon a city for negligently operating a swimming pool, holding that in so doing the city was acting in a ministerial capacity, aIld not a governmental one (cities are protected by sovereign immunity in their governmental functions, but not their proprietary or ministerial ones). If someone (such as {- ..t' January 16,2008 \.... . Mr. nrian K. Brown, Economic Development Administrator DIVISION OF ECONOMIC DEVELOPMENT 111 Franklin Plaza, Suite #200 Roanoke, Virginia 24011 RE: Conditions at Countryside Golf Course Dear Mr. Brown: This letter is in response to your correspondence, dated January 4, 2008; regarding the current conditions at Countryside Golf Course. First, as you mentioned, it is winter and with the frequent freezing conditions realized this time of year in the Roanoke area, it does make it difficult to maintain conditions at a high level. However, you did make several very valid points that I want to address. . Limbs Down/Traps Not Raked- We have experienced several windy days, one in particular that was caused some tree damage on the course. Countryside Golf Course is operating on a very limited staff this time of year and has done what could be to clean the limbs up and also cut down one . large tree that was lost in the storm. This is an ongoing project that we will stay on top of . The traps are raked frequently when conditions allow. - If they are frozen, it doesn't do . any good to use the sand pro since this process only creates more damage to the bunker edges when they enter and exit the traps. These conditions will improve significantly as weather gets better. . Fairwavs/Tees- Before I address your concerns regarding the fairways and tees, I wanted you to know that back in the fall, We did a full aerification. of the greens at a cost of approximately $12,000. This process is again budgeted and will be completed in the spring and will include a heavy top dressing. The anticipated costs for the complete project is $18,000. Withthat being said, the greens will be in the best conditions.they have been in for some time going into the 2008 season and throughout the year. Page 2 of2 January 16,2008 Countryside Golf Course - Conditions ---' As you are aware, Roanoke experienced a drought in 2007. The drought, coupled with the antiquated irrigation system took a toll on fairway and tee turf conditions. You are correct that we are very limited in the scope of any improvement we can do because of this. Implementing a new grass program would be impossible to grow-in and maintain without a properly' functioning system. We would consider budgeting funds for reseeding of all fairways and tees if the system does get updated. The estimated cost to repair the irrigation system, maintain it in a consistent working condition and ensure a continuance life span is approximately $100,000. This amount would include the labor needed to do the repairs, all of the parts and also anticipated upgrades to the pump station. If this work is completed, coupled with a grassing plan, the conditions of the fairways and tees will be the same as the greens and produce a great, overall experience for the golfers visiting Countryside Golf Course. . Cart Paths - The cart paths are obviously in very poor and bad condition. There are approximately 6,000 linear feet that need to be replaced. I do not recommend replacing the cart paths with gravel. Doing so will cause more problems than leaving them in their current condition. With that said, we have two choices to consider: Option 1: Replace the damaged cart paths with asphalt at a cost of $20 to $25, per linear foot. This would include a base material which is needed in most locations to ensure quality and longevity. Option 2: Eliminate the cart paths that are in the worst condition and replace with grass. This would have a cost of approximately $25,000 to haul away the existing and re-grass. Mr. Brown, I would like to set a time to meet with you at the course to discuss these issues and resolutions. Please let me know what possible date/times you may be available so that I can coordinate my travel/schedule. . Cordially, Scott Beasley, Vice President of Operations WSB:bdmc Cc: Darlene Burcham, City Manager Steve Gano, VP of Operations, IGM Tyler Minamyer, Regional Manager, IGM ";ountryside BudQet '06 REVENUE Dues Initiation Fees Green -Fees Carts Merchandise Other Pro-Shop Food & Beverage Tennis Lease COGS Merchandise Food & Beverage LABOR Pro Shop Food & Beverage Course Maintenance Administration EXPENSES Pro Shop Food & Beverage Course Maintenance. Marketing Administrative Other* PROFIT * Other o o 360,000 310;000. 56,000 .22,000 110,000 .22,500 '880,500 39,200 37,400 76,600 69,000 .26,500 146,000 -47,500 .289,000 33,000 6,6bo 84,000 '10,000 94,000 92,000 319,000 $195.900 Personal Property Real Estate FICA FUTA SUI Workers Comp -.Y', .$.~3.,440 .-r; --- . U~~~~~ $23,643 $1,269 $2,860 $9,395 ~,-h..\ ~'~ /~ \- ~\ ~ :PO L- .. . .' ~ :;/ . J The decision has already been and this public hearing is only a formality according to another citizen who was alerted by a member of Council. That said, I object to the agenda item falsely referring to this property as "vacant city-owned" land rather than part of the Countryside Golf Course I also know that Mr. Beasley, the VP of Operations for Meadowbrook has not objected to the sale. But let me point out in my communication with Mr. Beasley he made it clear that it was in his best interest to not discourage the sale of the property. After all Meadowbrook is a business and as long as they are making a profit they will continue to operate the golf course. This encroachment on the 3rd fairway will make the golf course less attractive for golfers to play and in your own words "the 3rd fairway will become very very tight to play. Meadowbrook has no vested interest and can terminate the operating agreement at will. Why does Mr. Newbern not expand on the opposite side of the building where it is already in the Enterprise Zone? Has there been any requirement that he actually begin construction since there is such an urgency to purchase? Is there a plan of the layout of the Trane Expansion? According to Chris Chittum the rezoning of the property to light industrial would allow building on the property line. This is an ugly metal building - an eyesore for this beautiful golf course. Instead of calling it Countryside golf course it will be label "Caddy shack" - play at your own risk. Have any of you been to look at where the stakes are placed? Have you thought about any liability issues with golf balls hitting the building? And let me assure you they will and golfers may even make a point of it. Will the City reconfigure the holes or make Mr. Newbern pay for configuration of the 2nd and 3rd fairways if interference with play degrades the golf course as a whole. You may be wondering why we are here when we don't live adjacent to Trane. It should be fairly obvious by now that whatever endangers one part of the golf course endangers the entire course and therefore our neighborhood and community. We became encourage months ago when Vice-Mayor Trinkle stated that nothing should happen to qny of the golf course until it's future is decided. I ask you this evening to adhere to that and at least table the sale until this or a future council can come up with the vision for the property that builds on its recreational value rather than tax base to support other projects. As far as I know the request by the Vice-Mayor for financial data regarding the golf course has not yet been received. Therefore I have furnished you the 2006 Budget and profit projection that I had received some time ago through the FOIA. I have also furnished you with a letter that was a response to Brian Brown of Economic Development regarding the golf course conditions. The letter you have is the response from the VP of Operation for Meadowbrook in Florida. You can see that the Golf course is in immediate need of maintenance. Maintenance that Meadowbrook is not responsible for... it is the City's responsibility to repair the irrigation system as identified at the cost of $100,000 dollars. Repair of the cart paths is in immediate need of attention at about the same cost. This is the minimum that is needed for the successful continuation of the property as a golf course. The $$ you are receiving from Newbern, LLC should be part of this maintenance. Let us be WRONG in our prediction years ago that the City will allow the golf course to deteriorate to such an extent that it is no longer a viable golf course. Then turn around and say after years of neglect that it is too costly. There is a perception that the city does not maintain its assets that the taxpayers of the City support. Let us not add to the perception. Just recently our areas code enforcement officer after viewing the Countryside pool noted that the city is violating its own city code. The pool is full of water open and untreated and has been for many years. It is a health hazard. The pool should be drained. The code enforcement officer also brought to my attention that the pool building had been broken into - windows busted out and evidence of pointed to vagrants entering as a chair is pushed up to the window. He said boarding the windows needed to be done immediately. This is still not done. . Thank you for your attention. \)~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a portion of Official Tax Map No. 6472302, located at Countryside Golf Course, to Newbern Properties, LLC., and dispensing with the second reading of this ordinance. WHEREAS, a public hearing was held on February 19, 2008, pursuant to SSI5.2- 1800(B) and 15.2-1813, Code of Virginia (1950) as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the conveyance to Newbern Properties, LLC., of a 1.05 acre parcel of City-owned property, being a portion of Official Tax No. 6472302, located at Countryside Golf Course, for the consideration of $55,000, upon the terms and conditions set forth in the City Manager's letter to this Council dated February 19, 2008. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY OF ROAN,OKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva,gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk February 20, 2008 CECELIA R. TYREE Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: A public hearing requesting consideration of Enterprise Zone A and Enterprise Zone Two and its subzone amendment applications was conducted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008. Inasmuch as additional parcels of land were considered for inclusion in Enterprise Zone One A, action on the matter was tabled until Monday, March 3, 2008, at 2:00 p.m., or as soon thereafter as the matter may be heard. In connection with Enterprise Zone Two, I am attaching copy of Resolution No. 38027-021908 . authorizing the proper City. officials to make boundary amendments to'the City's Enterprise Zone Two and its current Subzone that will add certain areas to it and will add as a new noncontiguous Subzone B certain other areas; and designate the current Subzone as Subzone A and the new one as Subzone B; and authorizing the City Manager to apply to the Virginia Department of Housing and Community Development for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments, which measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 19, 2008. ( Sincerely, Stephanie M. Mob~~ City Clerk SMM:ew Attachment p~. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 19th day of February, 2008. No. 38027-021908. A RESOLUTION authorizing the proper City officials to make boU?dary amendments to the , City's Enterprise Zone Two and its current Subzone that will add certain areas to it and will add as a new noncontiguous Subzone B certain other areas; designate the current Subzone as Subzone A and the new one as Subzone B; authorizing the City Manager to apply to the Virginia Department Of Housing and Community Development (VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments. WHEREAS, there are certain areas' currently located outside the current Subzone to the City's Enterprise Zone Two that are contiguous to it that are not currently a part of such Subzone, but that can be added to it and that will benefit from the designation ofthose additional areas as part of the current Subzone of Enterprise Zone Two, as set forth in a letter from the City Manager to Council dated February 19,2008; WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the amendment of an existing Enterprise Zone to add areas and to include noncontiguous subzones, thereby making qualified business firms within such an area. eligible for Enterprise Zo~e benefits; WHEREAS, there are additional areas within the City of Roanoke which are eligible for designation as part of an Enterprise Zone and which may be able !o benefit by being designated as an additional subzone of Enterprise Zone Two; Enterprise Zone Amendments-Zone Two-2008.doc 1 WHEREAS, the addition of certain areas of the City as part of the City's Enterprise Zone Two, as set forth above, has a potential to stimulate significant private sector investment within the City in areas where such business and industrial growth could result in much needed growth and \. revitalization; WHEREAS, City staff recommends designating the cur;rent Subzone to Enterprise Zone Two as Subzone A and the new Subzone as Subzone B; and WHEREAS, this Council, acting in its capacity as the governing body of the' City of Roanoke, has held a public hearing on the above mentioned proposed boundary amendments, I including the creation of a sJlbzone, at which public hearing citizens' and parties in interest were afforded an oppoi-tunity to be heard on such propos'ed boundary amendments to Enterprise Zone Two and its current Subzone. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke is hereby applying for amendments to the City's Enterprise Zone Two and its current Subz~ne, which amendments will add additional areas which are currently outside such Subzone and that will add as a noncontiguous Subzone B certain other areas not currently in Enterprise Zone Two or its current Subzone. Such boundary amendments are more fully shown on the map attached to the City Manager's letter to Council dated February 19,2008, and more fully described in such letter. 2. The City Manager is hereby authorized to apply, on behalf of the City, to the VDHCD for the above mentioned boundary amendments to the City's existing Enterprise Zone Two and its current Su~zone pursuant to the applicable provisions ofthe Virginia Enterprise Zone Grant Act, as amended, which boundary amendments will add to it certain areas, including a new Subzone B, not Enterprise Zone Amendments-Zone Two-2008.doc 2 currently in Enterprise Zone Two or its Subzone, all as more fully set forth jn the above mentioned letter. 3. The current Subzone to Enterprise Zone Two is hereby designated as Subzone A and the new Subzone to Enterprise Zone Two is hereby designated as Subzone B. 4. ,Council hereby certifies that it held a held a public hearing as req~ired by the Virginia Enterprise Zone Grant Act Regulations. 5. The City Manager is authorized to submit to the VDHCD all infonnation necessary for the application for the boundary amendments'to the City's Enterprise Zone Two and its current Subzone for the Department's review and consideration and to take such further action as may be necessary to meet other program requirements or to establish the boundary amendments as set forth above. The City Clerk is authorized to execute and attest any documents that may be necessary or required for the application or for the provision of such information. 6. Local incentives applicable for Enterprise Zone Two and its current Subzone shall also be applicable for any new areas covered by such approved boundary amendments. 7. Any such approved boundary amendments will be retroactive to the date as provided by such approval from the VDHCD. ATTEST: :.... Jt+L I ~ ,"'. rn P'~erk · H[b~ Enterprise Zone Amendments-Zone Two-2008.doc 3 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov February 19, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Alfred T. Dowe, Jr., Council Member Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Approval of Enterprise Zone One A and Enterprise Zone Two and its Subzone Amendment Applications Background: Since the designation of the City Enterprise Zones, both Enterprise Zone One A and Enterprise Zone Two and its Subzone have had amendments to their zone boundaries and local incentives. In accordance with state regulations regarding boundary size, each zone has a maximum limit equal to seven percent of total City acreage. Enterprise Zone One A as well as Enterprise Zone Two and its Subzone can be expanded. In an effort to best utilize Enterprise Zone incentives, City staff recommends boundary amendments as set forth below that would add an additional 53 acres to Zone One A and 237 acres to Zone Two. The Zone One A boundary amendment would include a 21.32 acre addition known as Roanoke Salem Plaza, located at the intersection of Melrose Avenue and Peters Creek Road, and a 3.4 acre site along Buford Avenue. The Zone One A boundary amendment would also include 28.28 acres in a new noncontiguous Subzone A along both sides of Franklin Road, between Broadway Avenue and Roberts Road. The Zone Two boundary amendment would include 147 acres in a new noncontiguous Subzone along Blue Ridge and Aerial Way Drive, and an additional 90 acres added to the current Subzone of Enterprise Zone Two along Thirlane Road which would be contiguous to the current Subzone of Enterprise Zone Two. Honorable Mayor and Members of City Council February 19, 2008 Page 2 Adding the above properties to the City's Enterprise Zones would create additional opportunities for revitalization where buildings are currently vacant or underutilized. A map showing each boundary amendment is attached hereto and will also be on file in the City Clerk's Office. (Attachment 1) (The dashed red lines represent the boundary additions.) The . above amendments would also designate the current Subzone of Enterprise Zone Two as Subzone A and the new Subzone as Subzone B. In accordance with the Virginia Department of Housing and Community Development's Virginia Enterprise Zone Program regulations, the local governing body must hold at least one public hearing affording citizens or interested parties an opportunity to be heard before submitting an amendment application to the department for consideration. Such public hearing will be held at Council's regular 7:00 p.m. meeting on February 19, 2008. Upon approval by City Council, the boundary amendments will be subject to approval by the Virginia Department of Housing and Community Development (VDHCD), and, if approved, will be retroactive to a date approved by the VDHCD. Recommended Action: Absent comments at the public hearing requiring further consideration, City Council adopt the appropriate measures to expand the boundaries of Enterprise Zone One A, add a new Subzone A to Enterprise Zone One A, expand the current Subzone of Enterprise Zone Two, add a new Subzone to Enterprise Zone Two, and designate such Subzones as Subzone A and Subzone B, all subject to approval by the VDHCD, with an effective date retroactive to a date approved by the VDHCD, for the amended boundaries, all as set forth above. Furthermore, City Council authorize the City Manager to apply to the VDHCD for approval of the above mentioned amendments and to take such further action and/or to execute such additional documents as may be needed to obtain or confirm such amendments. Darlene L. Bur ham City Manager Attachments c: Stephanie M. Moon, City Clerk Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director of Management and Budget Brian Brown, Administrator of Economic Development CM08-00027 .~t. III III G! III ~ ~ W..';... ~~e'.]~ i' 0... !~JPl ~ g: ',,:..,~.A ~N M < CX) N ... N I.LI t;j V') I.LJ Z o N I.LJ ~ 0::: 0.. 0::: I.LJ f- Z I.LJ ~l - ~t ~ <q. ~ ~J 3 ~ ~ The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- OFFICE OF ECONOMIC DEVELOPMENT 111 FRANKLI~ PLAZA STE 200 ROANOKE VA 24011 REFERENCE: 80084300 10722722 Enterprise Zone State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vif~ia. Sworn and subscribed before me this __L~~day of February 2008. Witness my hand and official seal. \,\\11111./1/" PUBLISHED ON: 02/06 02/13 \\\ ~ McE.tv, 'I, ","''''~t?- .:........ ~~;~" $ ~ :;':~' NOTAf1.';:,~. ~ -=:. . ~ : PUOL/t;><. ".~'~ ........ . R .' "'':;1:)-- : ".- : t:G.;'~332964 . :': :". : C') ~ MY COMMISSION" :' * =,~ ~~...~. PIRS .:~: TOTAL COST: 1,392.00 -:'~" 1 .~~ ',v.; . ..' ~'<:"..... FILED ON: 02/13/08 ' ~Jt1'" ...... \~ ... . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -'~'t,r~~LTKG.C~,~...~"'_ - - - - - - + - - - - - _ ;JA.J.- - .o~ _ ~ _ _ _ _ _ , 11111111\\\ Authorized Signature:____ Billing Services Representative NOTICE OF PUBLIC HEARING Notice Is hereby given that the Council of the City of Roanoke will hold a public hearing on the matters set forth below at its regular meeting to be held on Tuesday, February 19, 2008, :commenclng at 7:00 p.m., local time, or as soon thereafter as the matters may be heard, in the Council Chambers, 4th Floor, in the 'Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. ,Further Information is available in the Office of I the City Clerk, (540) 853-2541, or from' Christopher Copenhaver, ' Economic Development; Specialist, (540) 853-2715. Pursuant to the provisions of the Virginia Enterprise Zone Grallt Act"Sections 59.1-538, et seq., Code of Virginia (1950), as amended, ,the City of Roanoke proposes to make an application to the Virginia Department of Housing and, Community' Development for the matters set forth below. 1.To amend the ,boundaries. of Enterprise 'Zone One A and to add a ;new noncontiguous Subzone A. Enterprise Zone. One A Is (located within the area of (' the City that is east of Peters ,Creek Road, norttl of (Brandon Avenue, west'of 'Tinker Creek and south of ,Rt. 460. A portion follows both sides of Williamson Road from Hershberger Road to Orange Avenue, where it changes to only the west side of Williamson Road to Rutherford Avenue. Such amendment proposes ,to add to the current Zone: One A approximately 4 acres of property that Is bounded , on the north side by Buford Avenue, on the west by , Bridge Street, on the east by '\ Rolfe Street, and on the south by Mountain View Terrace, Such amendment, will also add approximately; 21 acres of property known, as the Roanoke-Salem Plaza, located on the southeasterly side of the i intersection of Peters Creek I Road and Melrose Avenue. The property to be added Is '!: zoned commercial, , Industrial, or mixed use, with 'such property being ,contiguous to property ~t!!I1 ~one OneA.~,. i. T h--ea-rl1-e-n o'm e n t proposes to add a new Subzone A to Enterprl.se Zone One A. Such new Subzone A will not be contiguous to Enterprise Zone One A. The new Enterprise Zone One A \ Subzone A will consist of properties bearing addresses of 2502 Franklin Road to \ and including 2814 Franklin i Road, and from 2601 to and including 2823 Franklin: Road, Such Subzone. A will :conslst of approximately ,29.3 acres. The property to Ibe added Is zoned Icommerclal, industrial, or I I mixed use. ,I 3. T 0 a men d the I 'boundaries of the existing Subzone of Enterprise Zone ,Two,'add an additlonalj I Subzone to Enterprise Zone Two, and designate the two i 'I' Subzones as Subzone A a'nd I Subzone B. The amendment , i will designate the existing I \ Subzone of Enterprise Zone Two as Subzone A and the, new Subzone as Subzone B. , 4. Enterprise Zone Two I Subzone A is located within \the area of the City that is ' along'I-581.and is bounded , ,by Frontage Road, Ferncliff 'Road and Ferndale Drive and : 1-581. The amendment, proposes to add to such' Subzone A approximately 90 : acres of property located in I ''the following general area, I which is on both sides of Thlrlane Road and is' bounded by the Roanoke : Regional Airport property on I ',lie north and east sides, On , the west side the addition Is i bounded by 1-581, while o'n " 'the south side It is bounded I" by, but does not include, the 'property that houses the FedEx Building. The property to be added is zoned Icommercial, industrial, 'mixed.use, or residential'l iwith such property being :contiguous to property!. ; located In Subzone A., ' '! , 5. The amendment' [proposes to add a ,newi ,Subzone B to Ente'rprise, ~Zone Two. Such -new~ l"' ," i ,. - ";', "1 , ' I Sub-;~n~ B -;i-II~ n~J .contiguous to either En,terprlse Zone Two or Enterprise Zone Two Isubzone A.The new Subzone B will be located' within the area of the City' that is on both sides of Blue', Ridge Drive, Aerial Way' Drive, and property along the' north side of Brandon! I Avenue from 3403 Brandon Avenue to and including the Ivacant lot (Ta~ Map No".! 5200:!-07) at the west corner, of Peters Creek Road and Brandon Avenue, and then' north a.long both sides ofl Peters Creek Road to the: I Roanoke River. The addition ] is bounded by the Roanoke' I River on the north side and [Brandon Avenue along the south side. The amendment ,proposes to add to'such ,Subzone B approximately ,147 acres of property , located as set forth above : The property to be added i~' ,zoneq, commercial , Industrial, or mixed use. ' , A copy of the maps, a list' 10f Tax Map numbers of the properties Involved in the' amendments referred to in items'1, 2, 3, 4, and 5 above, and'the local' I' !ncentives currently offered: In Zone One A and Zone Two and its Subzone are ,available for public inspection In the City's I Economic Development Division's Office located al 111 Franklin Plaza, Suite 200, Roanoke, Virginia' 24011, phone number 540-853-2715. Pleas,e contact Chris Copenhaver at 'the above number if you wa nt to see if a specific. \ ~ piece of property is involved '" \ in this matter. 'A copy of maps and other documents describing the proposed area of the' Enterpris'e Zone One A amendment and the Enterprise Zone Two' amendment; and the other matters referred to above are on file and may be reviewed by the pUblic in the Office of the, City Clerk Room 456, Noel C. Taylo; Municipal Building 215 Ch,urch Avenue, S.w., Roan,oke, Virginia 24011 during business hours, All parties and interested citizens may appear on the above date and be heard on th'ese matters, If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, bef~re 12:00 noon on the Thursday before the date of'the hearing listed above. GIVEN under my hand this 4th day of February, 2008. Stephanie M. Moon, CMC City Clerk ~ tl.;.;,.... (10722722) Pl~ NOTICE OF PUBLIC HEARING Notice is hereby given that the Council of the City of Roanoke will hold a public hearing on the matters set forth below at its regular meeting to be held on Tuesday, February 19, 2008, commencing at 7:00 p.m., local time, or as soon thereafter as the matters may be heard, in the Council Chambers, 4th Floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available in the Office ofthe City Clerk, (540) 853-2541, or from Christopher Copenhaver, Economic Development Specialist, (540) 853-2715. Pursuant to the provisions ofthe Virginia Enterprise Zone Grant Act, Sections 59.1-538, et seq., Code of Virginia (1950), as amended, the City of Roanoke proposes to make an application to the Virginia Department of Housing and Community Development for the matters set forth below. 1. To amend the boundaries of Enterprise Zone One A and to add a new noncontiguous Subzone A. Enterprise Zone One A is located within the area of the City that is east of Peters Creek Road, north of Brandon A venue, west of Tinker Creek and south of Rt. 460. A portion follows both sides of Williamson Road from Hershberger Road to Orange A venue, where it changes to only the west side of Williamson Road to Rutherford Avenue. Such amendment proposes to add to the current Zone One A approximately 4 acres of property that is bounded on the north side by Buford A venue, on the west by Bridge Street, on the east by Rolfe Street, and on the south by Mountain View Terrace. Such amendment will also add approximately 21 acres of property known as the Roanoke-Salem Plaza, located on the southeasterly side of the intersection of Peters Creek Road and Melrose A venue. The property to be added is zoned commercial, industrial, or mixed use, with such property being contiguous to property located in Zone One A. 2. The amendment proposes to add a new Subzone A to Enterprise Zone One A. Such new Subzone A will not be contiguous to Enterprise Zone One A. The new Enterprise Zone One A Subzone A will consist of properties bearing addresses of 2502 Franklin Road to and including 2814 Franklin Road, and from 2601 to and including 2823 Franklin Road. Such Subzone A will consist of approximately 29.3 acres. The property to be added is zoned commercial, industrial, or mixed use. 3. To amend the boundaries of the existing Subzone of Enterprise Zone Two, add an additional Subzone to Enterprise Zone Two, and designate the two Subzones as Subzone A and Subzone B. The amendment will designate the existing Subzone of Enterprise Zone Two as Subzone A and the new Subzone as Subzone B. 4. Enterprise Zone Two Subzone A is located within the area of the City that is along 1-581 and is bounded by Frontage Road, Femcliff Road and Femdale Drive and 1-581. The amendment proposes to add to such Subzone A approximately 90 acres of property located in the following general area, which is on both sides of Thirlane Road and is bounded by the Roanoke Regional Airport property on the north and east sides. On the 1 \.. west side the addition is bounded by 1-581, while on the south side it is bounded by, but does not include, the property that houses the FedEx Building. The property to be added is zoned commercial, industrial, mixed use, or residential, with such property being contiguous to property located in Subzone A. 5. The amendment proposes to add a new Subzone B to Enterprise Zone Two. Such new Subzone B will not be contiguous to either Enterprise Zone Two or Enterprise Zone Two Subzone A. The new Subzone B will be located within the area of the City that is on both sides of Blue Ridge Drive, Aerial Way Drive, and property along the north side of Brandon A venue from 3403 Brandon A venue to and including the vacant lot (Tax Map No. 5200107) at the west comer of Peters Creek Road and Brandon A venue, and then north along both sides of Peters Creek Road to the Roanoke River. The addition is bounded by the Roanoke River on the north side and Brandon A venue along the south side. The amendment proposes to add to such Subzone B approximately 147 acres of property located as set forth above. The property to be added is zoned commercial, industrial, or mixed use. A copy of the maps, a list of Tax Map numbers of the properties involved in the amendments referred to in items 1,2,3,4, and 5 above, and the local incentives currently offered in Zone One A and Zone Two and its Subzone are available for public inspection in the City's Economic Development Division's Office located at 111 Franklin Plaza, Suite 200, Roanoke, Virginia 24011, phone number 540-853-2715. Please contact Chris Copenhaver at the above number if you want to see if a specific piece of property is involved in this matter. A copy of maps and other documents describing the proposed area of the Enterprise Zone One A amendment and the Enterprise Zone Two amendment, and the other matters referred to above, are on file and may be reviewed by the public in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011 during business hours. All parties and interested citizens may appear on the above date and be heard on these matters. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office, at (540) 853-2541, before 12:00 noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this A.:th day of February ,2008. . ~ :. .. ...... '. .' '..1.'" : ~.:: '. /~ ".l~.. Stephanie M. Moon, CMC City Clerk 2 Note to Publisher: Please publish twice in The Roanoke Times, once on Wednesday, February 6,2008, and once on Wednesday, February 13, 2008. Send Publisher's Affidavit City Clerk 456 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Send Bill to: Chris Copenhaver Economic Development Specialist Economic Development Division for the City of Roanoke 111 Franklin Plaza, Suite 200 Roanoke, VA 24011 3 r-:G .>' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA A RESOLUTION authorizing the proper City officials to make boundary amendments to the City's Enterprise Zone One A that will add certain areas to it and add as a new noncontiguous Subzone A certain other areas; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development (VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments. WHEREAS, there are certain areas currently located outside the City's Enterprise Zone One A that are contiguous to it that are not currently a part of Enterprise Zone One A, but that can be added to it and that will benefit from the designation ofthose additional areas as part of Enterprise Zone One A, as set forth in a letter from the City Manager to Council dated February 19, 2008; WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the amendment of an existing Enterprise Zone to add areas and to include noncontiguous subzones, thereby making qualified business firms within such an area eligible for Enterprise Zone benefits; WHEREAS, there are additional areas within the City of Roanoke which are eligib1e for' designation as part of an Enterprise Zone and which may be able to benefit by being designated as a subzone of Enterprise Zone One A; WHEREAS, the addition of certain areas of the City as part of the City's Enterprise Zone One A, as set forth above, has a potential to stimulate significant private sector investment within the Enterprise Zone Amendments-One A-2008.doc 1 City in areas where such business and industrial growth could result in much needed growth and revitalization; and WHEREAS, this Council, acting in its capacity as the governing body of the City of Roanoke, has held a public hearing on the above mentioned proposed boundary amendments, including the creation of a subzone, at which public hearing citizens and parties in interest were afforded an opportunity to be heard on such proposed boundary amendments to Enterprise Zone One A. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke is hereby applying for amendments to the City's Enterprise Zone One A, which amendments will add additional areas which are currently outside it and that will add as a noncontiguous Subzone A certain other areas not currently in Enterprise Zone One A. Such boundary amendments are more fully shown on the map attached to the City Manager's letter to Council dated February 19, 2008, and more fully described in such letter. 2. The City Manager is hereby authorized to apply, on behalf ofthe City, to the VDHCD for the above mentioned boundary amendments to the City's existing Enterprise Zone One A pursuant to the applicable provisions ofthe Virginia Enterprise Zone Grant Act, as amended, which boundary amendments will add to it certain areas, including a new Subzone A, not currently in Enterprise Zone One A, all as more fully set forth in the above mentioned letter. 3. Council hereby certifies that it held a held a public hearing as required by the Virginia Enterprise Zone Grant Act Regulations. 4. The City Manager is authorized to submit to the VDHCD all information necessary for the application for the boundary amendments to the City's Enterprise Zone One A for the Enterprise Zone Amendments-One A-2008.doc 2 Department's review and consideration and to take such further action as may be necessary to meet other program requirements or to establish the boundary amendments as set forth above. The City Clerk is authorized to execute and attest any documents that may be necessary or required for the application or for the provision of such information. S. Local incentives applicable for Enterprise Zone One A shall also be applicable for any new areas covered by such approved boundary amendments. 6. Any such approved boundary amendments will be retroactive to the date as provided by such approval from the VDHCD. ATTEST: City Clerk. 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