HomeMy WebLinkAboutCouncil Actions 03-03-08
FITZPATRICK
38028-030308
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 3, 2008
9:00 A.M.
ROOM 159
AGENDA
MEETING WAf DEClARED IN RECEl.f TO BE RECONVENED AT
10:00 A.M., IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING.
Call to Order -- Roll Call (Council Member Wishneff was absent and
Council Member Fitzpatrick arrived late.)
A communication from Mayor C. Nelson Harris requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions
and committees appointed by Council, and the appointment of an interim Council
Member, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
Approved (4-0, Council Member Fitzpatrick was not present when the vote was
recorded.)
Items for discussion at the joint meeting of Council and the Economic Development
Authority on Monday, April 7, 2008 at 12:00 p.m. (5 minutes) Items to be
forwarded to the City Clerk or City Manager.
Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and
additions/deletions to the 2:00 p.m. agenda. (5 minutes) NONE.
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Topics for discussion by the Mayor and Members of Council. (5 minutes) NONE.
BRIEFINGS:
· Bicycle Friendly 30 minutes
(At this point, Council Member Fitzpatrick arrived at the meeting (10:20 a.m.)
· Downtown Districts 10 minutes
. Entrepreneurial District 20 minutes
· Comprehensive Services Act Presentation 30 minutes
· Police Academy 1 5 minutes
· Citizens Survey 1 5 minutes
AT 12:10 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR CLOSED
MEETING AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450,
NOEL C. TAYLOR MUNICIPAL BUILDING.
Council Member Fitzpatrick left prior to the Closed meeting (12:30 p.m.)
CERTIFICATION OF CLOSED SESSION. (4-0, Council Member Fitzpatrick
abstained from voting inasmuch as he did not participate in the Closed
meeti ng.)
Reappointed C. Nelson Harris as a Commissioner of the Hotel Roanoke Conference
Center Commission for a term ending April 12, 2012.
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ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 3, 2008
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Wishneff was absent.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag ofthe United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are. televised live on RVTV Channel 3.
Today's Council meeting will be replayed on Channel 3 on Thursday, March 6,
2008, at 7:00 p.m., and Saturday, March 8, 2008, at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL
AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO
PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY
CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL
BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA
ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON
THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE
AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR
TO' COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING
HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE
THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3.
CONSENT AGENDA
(APPROVED 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meetings of Council held on Monday,
December 3, 2007, and Monday, December 17, 2007.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from Alfred T. Dowe, Jr. tendering his resignation as
a member of Roanoke City Council, effective February 23, 2008.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3 Minutes of the meeting of the Audit Committee held on Monday,
October 1, 2007.
RECOMMENDED ACTION: Received and filed.
C-4 A communication from the City Manager requesting that Council
schedule a public hearing for Monday, March 17, 2008, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider a proposed lease
agreement between the City of Roanoke and Easter P. Moses, owner, Gone
CoCo, LLC., for rental space in the City Market Building.
RECOMMENDED ACTION: Concurred in the request.
C-5 A communication from the City Manager requesting that Council
schedule a public hearing for Monday, March 17, 2008, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider budget adjustments
for certain social services/human service programs.
RECOMMENDED ACTION: Concurred in the request.
C-6 Transmittal of an Abstract of Votes cast in the Democratic/Republican
Presidential Primary Election held in the City of Roanoke on February 12,
2008.
RECOMMENDED ACTION: Received and filed.
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C-7 A communication from Cheri W. Hartman tendering her resignation as a
member of the Human Services Advisory Committee.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-8 Reports of qualification of the following individuals:
James L. Phillips as a City representative to the Court
Community Corrections Program Regional Community Criminal
Justice Board for a term ending June 30, 2010;
Lauren D. Saunders as a member of the Roanoke Public Library
Board, for a term ending June 30, 2010; and
Jay E. Foster as a member of the Roanoke Valley Alleghany
Regional Commission to fill the unexpired term of William D.
Bestpitch, for a term ending June 30, 2009.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
a. A communication from Mayor C. Nelson Harris with regard to a
selection process to fill the unexpired term of Alfred T. Dowe, Jr.,
which runs through June 30, 2010.
Council adopted the selection process as proposed by the Mayor
outlining certain dates and times.
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTION:
1. Appropriation of additional funds for weed and trash abatement.
Adopted Budget Ordinance No. 38028-030308. (5-0)
2. Approval of a resolution supporting the City of Roanoke's
designation as a Preserve America Community, a White House
Administration initiative to encourage and support community
efforts that preserve and enjoy its priceless cultural and natural
heritage.
Adopted Resolution No. 38029-030308. (5-0)
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of January 2008.
Received and filed.
7. REPORTS OF COMMITTEES: NONE.
8. UNFINISHED BUSINESS:
a. Conveyance of City-owned property located at Countryside Golf Course
to Newbern Properties, LLC, for expansion of a heating and air
conditioning company. (Matter was tabled on Tuesday, February 19,
2008.)
Matter was deferred until Monday, April 7 at 2:00 p.m.
b. Approval of Enterprise Zone One A and its subzone amendment
applications. (Matter was tabled on Tuesday, February 19, 2008.)
Adopted Resolution No. 38030-030308. (5-0)
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
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10. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Robert Gravely, 3360 Hershberger Road, N. W.
12. CITY MANAGER COMMENTS:
The City Manager mentioned that she and Council Member Mason attended
the ribboncutting ceremony for the grand opening of a grocery store in the
northwest community which will support the Peters Creek Road corridor.
The Council meeting was adjourned at 2:25 p.m.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
C. NELSON HARRIS
Mayor
March 3, 2008
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council and the appointment of an interim
Council Member, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
c..1(~ *~
C. Nelson Harris
Mayor
CNH:crt
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City of Roanoke
2007 Citizen Survey
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Conducted by:
The Virginia Tech Center for Survey Research
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Methodology
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::~:~' Random Sampling Design
:.;'.t- Survey Instrument Focus: New Items and Methodology
~"~'.!~Dates of Administration: July - October, 2007
:,:'~'c Survey Pre-test
:.:~'.:Survey Administration Via Telephone
"=~::f. 524 Completed Telephone Interviews.
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;~:j{ Sampling Error: :t4.27 percent
5;'~!~, Survey Length: 16.7 Minute Average
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Respondent Demographics
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Population 2005 Respondents 2007 Respondents
Gender 53.1 % Female; 63.6% Female; 65.8% Female;
46.9% Male 36.4% Male 34.2% Male
Age 39.7% <40yrs. 23.8% <40 yrs. 22.4% <40 yrs.
60.3% 40+ yrs. 76.2% 40+ yrs. 77.6% 40+ yrs.
-. Race 26.7% Black 21.1 % Black 24.0% Black
69.4% White 75.9% White 69.5% White
3.9% Other 3.0% Other 6.5% Other
.-
.-, Income 65.1 % < $50,000 68.7% < $50,000 67.0% < $50,000
34.9% $50,000+ 31.3% $50,000+ 33.0% $50,000+
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Citizen Ratings of the City of Roanoke
As A Place To Live: 2000-2007
100
90
80
70
60
50
40
30
20
10
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~ 2000
. 2001
.2002
02003
. 2005
. 2007
0.2 1.2 0.6 02 0.6 0
, \,
Excellent/Good
FairlPoor
Don't know/Refuse
2
100)
90
80
70
60
SO
40
30
20
10
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Citizen Ratings of Quality of Life in the
City of Roanoke
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77.1
IE 2000
. 2002
o 2003
1!!1200S
III 2007
0.8 0.8 1.0 0.0 1
ExcellentlGuod
FairlPoor
Don't knowlRet'use
Citizen Ratings of Quality of Life by
Demographic Characteristics
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Income
· Residents with higher incomes rated the
quality of life in the City more favorably than
did those with lower incomes
· However, 75% of residents with lower
incomes rated the City favorably this year
with regard to quality of life compared to
69% in 2005
3
Citizen Ratings of Quality of Life by
Demographic Characteristics
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Age
· Respondents 40 years old or older rated the
quality of life in Roanoke more favorably
than did those residents who are under 40
years of age
· However, 74% of residents under age 40
rated the City favorably this year with regard
to quality of life compared to 67% in 2005
Citizen Ratings of Quality of Life by
Demographic Characteristics
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Race
· Respondents who report their race as "white" rated
the quality of life in Roanoke more favorably than
did those residents who report their race as "black"
or "African American"
· However, 63% of residents who reported their race
as "black" rated the City favorably this year with
. regard to quality of life compared to 55% in 2005
4
Perceptions of Safety in
Roanoke: 2003,2005 & 2007
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m~':,:,.'~s:' .'l'N;' -.' '"'l.";l".s>;_~.)
NeigIlbO_
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-- - ~ -- - - -- -- - ,
90.1
90.7
91.2
ParkslRec. RaciliUe!;"
Dow_n
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81.9
81.8
81.5
CIvlc center PBrl<ing lot
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- - - - --- . ~ - - -- - - -
82.6
78A
CIty ParldngGamllBS
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57.0
55.0
0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0
PBrcentage Reporting 'Very' or 'Somewhar Sale
It For 2007. lh\: r.l1~~ wac U\'Ct~ (Of Ibe foUuVling. 1\\'0 question!>:
"How safe do )"'1 (eel iu the park dUSC5llo )'OW' home?'" (64.4lit)
"How safe do YLXI feCi in tbe r\.vcaHooa) facilily cl~ to )'OUr hunlC'!" (5K.fl(~,)
Citizen Ratings of City Services as
'Excellent' or 'Good': 2007
2005 Ratings Appear in Parentheses
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. .. (91.5) 911 Emergency Call Center - 92.5%
.(90.7) Public Library Services - 92.2%
C?2.2) Fire Protection Services - 91.6%
. (91.7) Emergency & Rescue Services - 91.4%
: .(85,.9) Weekly Trash Collection- 87.5%
.," ,'(Si 9) City Beautification Programs - 85.1 %
... (79.,3) MowinglMaint. of City Parks - 80.8%
. (8Q.4) Police Services - 79.1 %
(76.5) Pick.up of Large Items/Brush - 76.5%
; .1.77.7) Recycling Services - 74.7%
(71.6) Bagged LeafCollection-73.7%
(72.5) Convenience of Bill Payment - 72.4%
(N/A) Appearance of the City Parks - 71.6%
'(89.1) EmergencylDisaster Mgmt. -71.4%
(67.2) Maint. ofTrees Along Streets/In Parks - 70.6%
(69.0) The City"s Recreation Programs - 69.2%
(68.7) Street Lighting - 68.9%
(66.7) Mowing Rt.Ways/MedianslRoadsides - 68.5%
(N/A) Promotion of ParkslRec. Programs - 68.2%
(60.5) Loose Leaf Collection- 68.0%
(70.5) Cnltural Activities/Events in the City - 67.9%
(65.3) Animal Control- 67.5%
(68.7) Appearance of City Recreation Facilities - 67.3%
(N/A) Maintlreplacement of Traffic SignslMarkings - 66.5%
(66.9) Removal of Snow/Ice From Streets - 65.8%
(N/A) Qual of Health Facilities and Parks/Rec Equip. - 65.4%
(64.8) Quality New Sidewalk Construction- 61.5%
(67.2) Appearance of Community Rec Centers - 60.0%
(52.7) Maint. Storm Drainage Syst. - 59.6%
(56.7) Getting Information to Citizens - 59.3%
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Citizen Ratings of City Services as
'Excellent' or "Good': 2007 Continued
2005 Ratings Appear in Parentheses
,J57.8) Quality Athletic Flelds/Faci!. - 58.6%
. (62.l) Building Permits ApplicationlReview - 56.5%
{59.9) City Gov. Support Nbrhd Orgs. - 55.9%
(54.2) Street Sweeping - 54.5%
.. (N/ A) Quaiity Civic Center Evenls - 50.6%
(N/A) Quality ofYoulh Svcs Progr.tnls- 50.6%
(58.9) Econ. Dev. Assi~. to Business - 50.0%
,(50.OJ Efforts to Improve Housing - 50.0%
(68.7) Maint of City-Owned Buildings - 49.3%
(50.1 ) RegulationlZoning Land Use - 4tt4%
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(61.4) Building Ins'])eclions':' 48.1 %
(48.6) Transportation Plalming for Traffic - 47.2%
(43.8) Property Code Ellforcement- 46.3%
(50.8) Promoting Env. Awarene:<s - 45.3%
(49.3) Maint of Exi<<ling Sidewalks - 43.1 %
(40.4) Street Paving, Maintenance/Repair - 42.7%
(48.6) Response to Citizen Requests - 41.4%
(54.1) City Parking Facilities - 39.4%
(45.21 Availability of Civic Center Parking - 38.6%
(37.6) Weed Abalemenl- 38.4%
Ratings For Services Provided By AutonomO\JS Government Organizations
:'<79.3) Water Services - 80.5%
(74.5) Sewer Services - 76.6%
.<79.7) Valley Metro Services - 75.3%
(78.0) Healrh Department- 74.8%
{62.2) Roanoke Public Schools - 57.3%
Level of Citizen Satisfaction With Overall
Quality of City Services: 2000-2007
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-+- 'Very' or 'Somewhat' Satisfied
6
Citizen Agreement on Roanoke Strategic
Issue/Question Survey Items 2000-2007
Educational resourees and opportunities available to yon and
your family in Roanoke*
* Response Category Differeu<e
Citizen Agreement on Roanoke Strategic
Issue/Question Survey Items 2000-2007
(continued)
· Response Category Differenee i
7
City Government Customer
Service Ratings: 2000-2007
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Response to Previous Survey
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· After the results were received for the 2005.
Citizen Survey, action plans were developed
to address the ratings for a number of
servIces.
· As a result, two of the services, Loose Leaf
Collection and Storm Drainage Systems, saw
their favorable ratings rise 7.5% and 6.9%
respectively
Actions that will Favorably Impact City
Services Ratings in Future Surveys
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· Maintenance of City-owned buildings - a multi-
year effort is underway to increase funding for
capital building maintenance
· City parking facilities - expanding parking system
with Campbell A venue garage & fas;ade and other
improvements at the Market Garage
· Economic development assistance to business -
creation of the Entrepreneurial Specialist to assist
new business owners
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Actions that will Favorably Impact City
Services Ratings in Future Surveys
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· Appearance of Community Recreation
Centers - Parks & Recreation Dept master
plan addresses facilities; we are divesting
community centers not being used such as
Villa Heights and Buena Vista
· Response to citizen complaints & requests -
ongoing customer service training for all
employees
Actions that will Favorably Impact City
Services Ratings in Future Surveys
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· Availability of parking at the Civic Center -
continuing to explore ways of more effectively
using our shuttle bus system to/from our parking
garages
· Building permits application and review process-
Planning, Building, and Development Dept revising
their strategic business plan with one goal being to
identify processes to be streamlined
10
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Actions that will Favorably Impact City
Services Ratings in Future Surveys
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· Efforts to promote environmental awareness
to citizens - rollout of "Clean & Green"
campaign, reduced tax rate for highly
energy-efficient new or renovated
construction, and tax exemption for personal
property or real estate using certified solar
energy equipment
Actions that will Favorably Impact
Strategic Issue Ratings in Future Surveys
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· Roanoke's neighborhoods are good places to
live - Housing strategic plan serves as guide
for housing activities, targeting of public
improvements in selected neighborhoods,
focusing on market rate and upscale housing,
enhancing downtown housing options, and
developing the downtown neighborhood
. .
11
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Actions that will Favorably Impact
Strategic Issue Ratings in Future Surveys
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4) Educational resources and opportunities available-
Library master plan outlines improvements to
facilities, programs, and staffing. Over the last 2
years, we have allocated additional resources to this
area.
· Roanoke does a good job of focusing on the unique
needs of youths - the Youth Comprehensive Plan
has been implemented and outlines measurable
outcomes the city must meet as a component of
Roanoke's 2001-2020 Vision Plan
Actions that will Favorably Impact
Strategic Issue Ratings in Future Surveys
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· City government's efforts to improve the local
economy - participation in Roanoke Valley
Economic Development Partnership campaign to
focus on new strategies, to market the region, to
recruit knowledge based workers and high income
individuals, to diversify the Il1ix of retail
establishments, and to facilitate the formation and
expansion of new businesses
12
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church A venue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853.1145
STEPHANIE M. MOON, CMC E.mail: c1erk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
March 4, 2008
Mr. C. Nelson Harris
1902 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Harris:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 3, 2008, you were reappointed as a Commissioner of the Hotel
Roanoke Conference Center Commission, for a term ending April 12,2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W,
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each member is
required "to read and become familiar with provisions of the Act."-
Sincerely,
~~.
. # Stephanie M. Moon, CMC
jJ City Clerk
SM M :ew
Enclosures
pc: Deborah J. Moses, Director, Hotel Roanoke Conference Center.
Sheila N. Hartman, Deputy City Clerk
Andrea R. Johnson, Administrative Secretary, City Clerk's Office
CITY OF ROANOKE
)
) To-wit:
)
COMMONWEALTH OF VIRGINIA
I, Sheila N. Hartman, Deputy City Clerk, and as suc/1 City Clerk of the City of
Roanoke and keeper of the reco,rds thereof, do hereby certify that at a regular
meeting of Council which was held on the third day of March, 2008, C. NELSON
HARRIS was reappointe'q as a commissioner of the Hotel Roanoke Conference
Center Commission for a term ending April 12, 2012.
Given under my hand and the Seal of the City of Roanoke this fourth day of
March 2008.
~
Deputy City Clerk
"
February 23, 2008
Mayor Nelson Harris
215 Church Avenue
Roanoke, Virginia 24011
Dear Mayor Harris,
I humbly offer my resignation from Roanoke City Council effective today. It has been
my extreme pleasure serving the community that I love and it is in that spirit, given the
recent events, that I choose not be a distraction to the progress of the city. I have enjoyed
my service over the past six years, learned much, and met some great people, but it has
become obvious that it is in the best interests of myself and my family that I step aside
from public office at this time. I am proud of the direction that the city is going and am
honored to have played a small role in helping it get there.
My foremost priority is the well-being of my family and that is the main reason why I am
tendering my resignation at this time.
2816 Aspen Grove Court
Roanoke, Virginia 24017
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
1. CALL TO ORDER:
October 1,2007
The meeting of the Audit Committee of Roanoke City Council was called to order
in the Emergency Operations Center (EOC Room) of the Noel C. Taylor Municipal
Building at 11: 13 a.m. with Chairman, Sherman P. Lea, presiding.
. The roll was called by Mrs. England
Audit Committee
Members Present:
Audit Committee
Members Absent:
Others Present:
Sherman P. Lea, Chair
David B, Trinkle, Vice-Chair
Alfred T. Dowe, Jr.
Beverly T, Fitzpatrick, Jr.
Gwendolyn W. Mason
Mayor C. Nelson Harris
Brian J. Wishneff
Drew Harmon, Municipal.Auditor
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Darlene Burcham, City Manager
James Grigsby, Asst. City Manager/Operations
Brian Townsend, Asst. City Mgr.jCommunity Development
Roger Manuel, Fire/EMS Battalion Chief
Mike Guzo, Emergency Services Coordinator
Dana Long, Manager of Billings & Collections
Melinda Mayo, Public Information Officer
Dawn Hope, Assistant Municipal Auditor
Cheryl Ramsey, Senior Auditor
Doris England, Administrative Assistant
(4) Citizens
2. APPROVAL OF MINUTES FROM JUNE 4, 2007, MEETING
Chairman Lea asked if there were any corrections or amendments to the
minutes of the June 4, 2007, Audit Committee meeting. There were none. Ms,
Mason moved and Mr. Trinkle seconded that the minutes be approved as
Audit Committee Minutes - October 1,2007
Page 2
distributed. A vote was taken and the motion carried. The minutes will be
placed on the Consent Agenda for the next City Council meeting.
3. INTERNAL AUDIT REPORT
A. Alarm Registration Program
Chairman Lea ordered that item A be received and filed. There were no
objections to the order. Chairman Lea recognized Mr. Harmon for
comments on the audit report. Mr. Harmon explained that the alarm
registration program became effective in the City of Roanoke on January 1,
2004, for alarm company operators and commercial alarm system users to
register their alarms. The goal of the ordinance was to provide current
contact information for the city's response to alarms and to reduce false
alarms. Mr. Harmon stated this audit examined the processes in place for
the registration and billing of the alarm program for both Fire and Police
Departments. It did not examine the effectiveness of the program in
reducing false alarms.
Mr. Harmon stated there were three findings in the report and other, less
significant, items were discussed with management. It was found that the
Fire and Police Departments were not assessing registrations, renewals, and
fines in the same manner. Applicable City Code did not provide the clarity
necessary to determine the proper procedures for administering the alarm
programs.
During the course of the audit, the Fire and Police Departments, along with
Billings & Collections (which administers the city's centralized billing
service), formed a committee to evaluate the process. The City Attorney's
office and the Department of Technology are assisting in this endeavor. The
committee was formed to collaboratively revise the ordinance and make it
clearer. Mr. Harmon stated he thought the committee had a revision almost
ready to present to City Council.
Ms. Burcham stated that having the two ordinances, one for Police and one
for Fire/EMS, had resulted in a significant reduction in false alarms
responded to by the Police, thus freeing up law enforcement to respond to
other calls. She emphasized the ordinances were not created to make
money for the city through the fines, but to reduce the number of false
alarms. She could not speak to a reduction in false alarms in the Fire
Department, but stated that Mr. Grigsby possibly could. Mr. Grigsby stated
there was a reduction in false alarms from some of the chronic abusers. Ms.
Burcham said the ordinance changes would soon be brought before City
Council, probably in about 30 days.
Audit Committee Minutes - October 1,2007
Page 3
Chairman Lea commented on the large number of false alarms occurring
within the city. Ms. Burcham responded that there have been very few
appeals from people cited for violations. She further stated that the city's
goal is to reduce the number of false alarms as much as possible in order to
conserve city resources and enable appropriate responses to valid
emergencies.
4. NEW BUSINESS:
A. Roanoke City Council Audit CommitteeAnnLi:~.1 Report:'" June;30, 2007
Chairman Lea ordered item A to be received and filed. There were no
objections to the order.
5. UNFINISHED BUSINESS:
A. Letter from Auditor of Public Accounts
Chairman Lea ordered that item A be received and filed, There were no
objections to the order. Chairman Lea recognized Mr. Harmon for
comments. Mr. Harmon stated this was in conjunction with the audit of the
Clerk of the Circuit Court. Municipal Auditing does a portion of this audit,
and the Auditor of Public Accounts (APA) does the remainder. This letter
from the APA states there were no reportable conditions or instances of
noncompliance that were required to be reported.
6. OTHER BUSINESS:
A. Audit Activity Report
Chairman Lea ordered item A to be received and filed. There were no
objections to the order. Chairman Lea recognized Mr. Harmon for
comments. Mr. Harmon explained that revisions to government auditing
standards require adequate communication with the governing body related
to activities of the auditing function. The audit activity report is intended to
meet this standard and will be developed to include additional information
in the future.
Chairman Lea thanked Mr, Harmon for the report and commended the
department on its work. He acknowledged the committee's support of
development activities, such as participating on peer reviews of other
Audit Committee Minutes - October 1, 2007
Page 4
localities, that contribute to improving auditing processes at the city. The
report was received and filed.
7. ADJOURNMENT:
There being no further business, the meeting was adjourned at 11 :30 a.m.
~~~
Sherman P. Lea, Chair
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853.2333
Fax: (540) 853.1138
City Web: www.roanokeva.gov
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request to schedule a
Public Hearing for Lease in
City Market Building
Mr. Easter P. Moses, owner of Gone CoCo, LLC, has leased approximately
742 square feet of space located in the City Market Building at 32 Market
Square, Roanoke, Virginia 24011, for the past six (6) years. Mr. Moses
has expressed his desire to continue to operate a retail business in the
Market Building for an additional one year term. The proposed lease
includes a rental rate of $24.00 per square foot, and a monthly Common
Area Maintenance rate of $250,00. A public hearing is required to
consider this lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public
hearing on March 17, 2008, at 7:00pm.
Respectfully submitted,
arlene L. Burc
City Manager
Honorable Mayor and Members of City Council
March 3, 2008
Page 2
DLB:c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Asst, City Manager for Community Development
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
CM08-00035
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B, Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman p, Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J, Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Request for Public Hearing
to Consider Adjustments for
Certain Social Services
Programs
Background:
Pursuant to Section 15.2-2507, Code of Virginia (1950) as amended, a
locality may amend its budget to adjust the aggregate amount to be
appropriated during the current fiscal year as shown in the current
adopted budget. However, any such amendment which exceeds one
percent of the total expenditures shown in the adopted budget must be
accomplished by publishing a notice of a meeting and a public hearing.
The appropriation of an additional $7,284,258 for Social Services/Human
Service programs relate,d to Foster. Care, Special Needs Adoption,
Subsidized Adoption, Day Care Services and Comprehensive Services Act,
requires a public hearing. Additional costs in Comprehensive Services Act
have been incurred because of an increase in the number of clients in the
program, cost increases for services provided, and decreases in funding
support from other sources such as Medicaid. The majority of the funding
required consists of federal and state funding equaling $5,674,042. The
local share required is $1,610,216.
Honorable Mayor and Members of City Council
March 3, 2008
Page 2
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
aforementioned adjustment to the annual budget for March 17, 2008, at
7:00 p.m.
Respectfully submitted,
Darlene L. Burcham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services/Social Services
CM08-00036
ABSTRACT OF VOTES
cast in the Ci ty of Roanoke , Virginia,
. at the February 12, 2008 Republican Presidential Primary Election for:
PRESIDENT
NAMES OF CANDIDA TES AS SHOWN ON BALLOT
TOTAL VOTES
ReCEIVED
(IN FIGURES)
Ron Pau I ...............................................................................
. ;'~90
John McCain ....................... ............ ....... .... ........ ..................
1,406
Fred D. Thompson ....... ................... ............ ........... .......... ....
28
Mike Huckabee ............................ ........... ....... .......................
2,415
R d G. I' . ..
u y IU lanl .......................................................................
17
Mitt Romney.. ..... ............ .......... ........ ........... ................... ......
134
Total Number of Overvotes for Office ................................
o
We, the undersigned Electoral Board, upon examination of the official records deposited
with the. Clerk of the Circuit Court of the election held on February 12, 2008, do hereby
certify that the above is a true and correct Abstract of Votes cast at said Republican
PresidenualPrirnary.
Given under our hands this 13 th day of February, 2008.
A copy teste:
T
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;4-4- A. ~. . Chairman
D.ilLc~ ' Vice Chairman
~ _ ':/.,~ ' 3e1:relary
. U~::1~~~ecrelary. Electoral Board
ABSTRACT OF VOTES
cast in the Ci ty of Roanoke , Virginia,
at the February 12, 2008 Democratic Presidential Primary Election for:
PRESIDENT
NAMES OF CANDIDA TES AS SHOWN ON BALLOT
TOTAL VOTES
RECEIVED
(I.v FIGURES)
Barack Obama ............................. ........................................
6,097
Dennis J. Kucinich ... ............... ............... .............................
15
Hillary Clinton ........... ............... ........... .................................
4,462
Bill Richardson ............ ................. ................ .......................
13
Joe Bid en.. .. .. .. . .. . .. .. . .. .. .. .. . . . .. . .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. . .. . . . .. ..
10
John Edwards ..... ................ ...... ........ ..... ..............................
89
Total Number of Overvotes for Office ................................
o
We, the undersigned Electoral Board, upon examination of the official records deposited
with the Clerk of the Circuit Court of the election held on February 12, 2008, do hereby
certify that the above is a true and corn:~ct Abstract of Votes cast at said Democratic
Presidential Primary.
Given under our hands this 13 th day of February, 2008.
A copy teste: .
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&~ E... ~e , Chairman
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(!@vcQ-; -(2 ~rsecrelary
~ A1_;J, ~Cy.Electoral Board
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.2444
FAX: (540) 853.1145
C. NELSON HARRIS
Mayor
March 3, 2008
Cheri W. Hartman, Ph.D.
2423 Stanley Avenue, S. E.
Roanoke, Virginia 24014.
Dear Ms. Hartman:
Your communication tendering your resignation as a member of the
Human Services Advisory Board was before the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 2008.
On motion, duly seconded and unanimously adopted, your resignation
was accepted.
On behalf of the Members of Roanoke City Council, I would like to
express appreciation for your service to the City of Roanoke as a member
of the Human Services Advisory Board from December 3, 2001 to
March 3, 2008, Please find enclosed a Certificate of Appreciation and an
aerial view photograph of the Roanoke Valley in recognition of your years
of service. .
Sincerely,
C. Nelson Harris
Mayor
CNH:SMM:ew
Enclosure
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
Stephanie M. Moon, CMC, City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
De~uty City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
f
March 4, 2008
James T. Phipps
Director of Court and Community Corrections
P.O." Box 1725
Salem, Virginia 241 53
Dear Mr. Phipps:
This is to advise you that James L. Phillips has qualified as a City representative to
the Court Community Corrections Program Regional Community Criminal Justice
Board for a term endingJune 30, 2010, /'
Sincerely,
~~.
U- Stephanie M. Moon, CMC
/ City Clerk
SMM:ew
pc: Sheila N. Hartman, CMC, Deputy City Clerk
Adalina Allicott, Administrative Secretary, City Clerk's Office
Oath or Affirmation of ' Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James l. Phillips, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Court Community Corrections Program Regional Community Criminal Justice
Board, for a term ending June 30, 2010, according to the best of my ability (So
help me God).
./1'
Subscribed and sworn to befo j me this/~ day of ;2~2008.
-f
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
./
BY
, CLERK
,
,!
/
K:\oath and leaving service\Court Community Corrections Program Regional Community Crimianl Justice Board\James L Phillips oath June 30
201O.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Aveime, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Assistant City Clerk
STEPHANlli M. MOON, CMC
City Clerk
CECELIA R. TYREE
. Assistant Deputy City Clerk
March 4, 2008
Stanley G. Breakell, Chair
Roanoke Public Library Board
3256 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Breakell:
This is to advise you that Lauren D. Saunders has qualified as a member of the
Roanoke Public Library Board, for a term ending June 30, 2010.
'I
Sincerely,
~?J). .
~ Stephanie M. Moon, CMC
/ -. City Clerk
SMM:ew
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
Sheila N. Hartman, CMC, Deputy City Clerk
Adalina Allicott, Secretary, City Clerk's Office
K:\oath and leaving service\roa public library board\Lauren D Saunders quaiL doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lauren D. Saunders, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Public Library Board, for a term ending June 30, 2010, according to the best of
my ability (So help me God).
~~ 4), ~1J.nj
Subscribed and sworn to before me thiK"c.:) -day of ;l~ 200X.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
, CLERK
BY
., I....
K:\oath and leaving service\roa public library board\Lauren D Saunders oath 07.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Aveuue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANlli M. MOON, CMC
City Clerk
March 4, 2008
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Jay E, Foster, has qualified as a member of the Roanoke
Valley Alleghany Regional Commission, to ,fill the unexpired term of William D.
Bestpi.tch, for a term ending June 30, 2009. .
Q0d)
~Stephanie M. Moon, CMC
tI . City Clerk
SMM:ew
pc: Sheila N. Hartman, CMC, Deputy City Clerk
Adalina Allicott, Administrative Secretary, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jay E. Foster, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Valley Alleghany
Regional Commission, to fill the unexpired term of William D. Bestpitch for a
term ending June 30, 2009, according to the best of my ability (So help me
God).
~C:?JL--
Subscribed and sworn to before me thiS~ay of A6 2008.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~~ ~~~
L:\CLERK\DA T A \CKEW I loath and leaving service\Rminoke Valley Alleghany Regional Commission\Jay E Foster oath. doc
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.2444
FAX: (540) 853.1145
C. NELSON HARRIS
Mayor
March 3, 2008
The Honorable Vice-Mayor David B. Trinkle and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Trinkle and Members of Council:
I met with the City Attorney and City Clerk on Thursday, February 28, 2008, to
discuss the selection process to fill the unexpired term of Alfred T. Dowe, Jr.,
which runs through June 30, 2010, and would respectfully propose the
following process and dates to be adopted by the Council as a means to fill the
vacancy:
· Advertisement of such intention, with dates for applications
to be submitted, and for a public hearing, in a newspaper of general
circulation in the City as well as on Internet and RVTV.
· Deadline for receipt of applications will be March 14 at 5 :00 p.m., in
the City Clerk's Office,
· On Monday, March 17 at 2:00 p.m., or as soon thereafter as the
matter may be heard, Council will review and consider all applications
filed for the appointment and Council will, by public vote, select from
the field of candidates, those candidates to be accorded an interview,
and all other candidates will be eliminated from the selection process.
The Honorable Vice-Mayor David B. Trinkle and
Members of the Roanoke City Council
March 3, 2008
Page 2
. On Thursday, March 20 at 4:30 p.m., Council will hold a continuation
of its March 17th meeting for the purpose of conducting a public
interview of candidates for the appointment of a Roanoke City Council
member; and on the same day at 7:00 p.m., the Council will hold a
public hearing to receive the views of citizens.
. On Monday, March 31 at 9:00 a.m., Council will hold a continuation of
its March 20th meeting to vote to fill the unexpired term of Council
Member Dowe ending June 30, 2010.
Sincerely,
G~~
C. Nelson Harris
Mayor
CNH:sm
pc: Stephanie M. Moon, CMC, City Clerk
William M. Hackworth, City Attorney
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
STEHANIE M. MOON
CITY OF ROANOKE
MUNICIPAL BLDG RM
ROANOKE VA 24011
CITY CLERK
456
REFERENCE: 10154151
10764417
VACANCY
State of Virginia
City of Roanoke
I, (the.. unders igned) an authori zed representa ti ve
of the.,r!'T'tmeS - World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Viri!~pia. Sworn and subscribed before me this
_Jl~~_day of March 2008. Witness my hand and
official seal.
~'I 'if ~
Mr-~nlhio
",11'"""
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PUBLISHED ON: 03/04 ......'~c,;;;...~:'..,.~-9 ",
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TOTAL COST: 143 .78 "" c>;..... .... ~ <:) ,,'
FILED ON: 03/04/08 "".,'4IIvION' Et-.\\,,'"
--------------------------_~b~wu~~~________
Authorized
Signature:
---------------------------,
:;:i:;l!i
NOTICE OF VACANCY .
ROANOKE CITY COUNCIL
AND NOTICE OF PUBLIC HEARING
"
o ~,
The Council of the City of Roanoke is seeking' appiicants for a vacancy on Council, the term of which office runs
through June 30, 2010, Council will fill the vacancy by appointment. Application fonTis may be obtained from
the Office of the City Cieri<, Room 456: Noel C. Taylor Municipal Building, 215 Church Avenue, S.w., Roanoke,
\11rginia, or on-line a! the City's websrte, www.roanokeva,oovand must be filed with thalOffice by 5:00 p.m., March
14,2008. Applicants must be residents of the City and eligible to vote in the CITy. On March 17, 2008, at 2:00
p.m., or as soon thereafter as the matter may be considered, CITy Council will select from the a Iicants those
who .will be afforded an interview. Public interviews will be conducted by Council beginning at
20,2008, in,tIle Council Chamber. The public is invited to submit proposed questions for th
proposed written questions in the Office of the City Cieri< by 5:00 p.m., March 14, 2008. All qu aske
by Members of City Council, and COuncil may ask such questions as, in its discretion, it deems advisable. At7:00
p.m.! March 20, 2008, Council will hold a public hearing to hear tile views of citizens on the applicants who were
InterViewed. The public hearing will be held in the Roanoke City Council Chamber, Fourth Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.w., Roanoke, \11rginia. . '
If you are a person with a disability who needs accommodations for this hearing, please contact the CITy Cleri<'s
Office-at 853-2541 , by March 14,2008. GIVEN under my hand this 29th day of February, 2008.
Stephanie M. Moon, CMC . , .
City Cieri<. .
Billing Services Representative
.~'..
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - -'- - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
"''''''''''
,I"\~.cEN/"f/i"',
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~ ~ ."NOTAR't' ....~ ~
:::0..;;" oueUe '. ,":: '
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= : REG. #332964 .::
: *: w COMMISSION : <:
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---------------------------------------------~
. If you are a person with a dis,ability who.needs acCommodations for. this
I hearing, please co~tact the City Clerk's Office. at 853-2541, by March 14,
2008. GIVEN under my hand t(1is 29th day of February, 2008. .
I Stephanie M.Moon, CMC, City Clerk.
I
_____________'-_____________, Bl lng SerVlces Representative
STEHANIE M. MOON
CITY OF ROANOKE - CITY CLERK
MUNICIPAL BLDG RM 456
ROANOKE VA 24011
REFERENCE: 10154151
10768420 Vacancy
State of Virginia
City of Roanoke
I, (the unders igned) an authori zed representa t i ve
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, ~ommonwealth/State of
Vir1~~ia. Sworn and ~ubscribed before me thii
__J~_day of March 2008. Witness my hand ani
official seal. ^ i
--~r'AA-I' J I
llVM&-n6t~ Notary Public
My com i sio --~~Lr~~9jt---_. I
i
I
PUBLISHED ON: 03/06
TOTAL COST:
FILED ON:
287.55
03/06/08
Authorized
Signature:
,NOTICE OF VACANCY
';ROANOKE CITY COUNCIL
AND NOTICE OF PUB,LIC .HEARING
The Council ofth~,City of 'Roanoke is seeking "applicants for'a vacancy, on
COUl'1cil., the t~rm of which office runs through June ,30;.2010. Council will
fill the vacancy by appointment. Applicationfonns may be,obtained from the
Office of the City Clerk, .Room 456, Noel C.TaylorMunicipal Building, 215
Church Avenue, S.W, Roanoke, Virginia,'or on-li.ne at the City's website,
www.roanokeva.gov and must be filed with that Office by 5:00 p.m., March
14, 2008. Applicants must be 'residents of the City and eligible to vote in the
City. 0n March 17,2008, at 2:00 p.m., or as soon thereafter 'as the matter
may be considered, City CouQcil wil! select fro(T1.the. applicants those who
will be afforded an interview. Publicinterview~ will be, conducted by Council
beginning at 4:3Q p.m., March 20, 2008, in the Council Chamb~r. The public
is invited to submit proposed,questionsfpr theappli~ntsby filing proposed
written questions in the Office of the, City CI~rk by 5:00 p.m., ~arch 14, 200~.
All questions will be asked by Members of City Council, arid Council may
ask such questions as, in its discretion, it deems advisable., At 7:00 p:m.,
March 20, 2008; Council will"hold a public hearing to hear the views of citizel)s
on the applicants who were interviewed. The public hearing will be held in
the Roanok~City Council Chamber, Fourth Floor, Noel C. Taylor Municipal
Building, 215 ChyrchAvenue, S.w., Roanoke, Virginia:
NOTICE OF VACANCY
ROANOKE CITY COUNCIL
AND NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke is seeking applicants for a vacancy on Council, the term
of which office runs through June 30, 2010. Council will fill the vacancy by appointment.
Application forms may be obtained from the Office of the City Clerk, Room 456, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, or on-line at the City's website,
www.roanokeva.gov and must be filed with that Office by 5:00 p.m., March 14,2008. Applicants
must be residents of the City and eligible to vote in the City.
On March 17, 2008, at 2:00 p.m., or as soon thereafter as the matter may be considered, City
Council will select from the applicants those who will be afforded an interview. Public interviews
will be conducted by Council beginning at 4:30 p.m., March 20, 2008, in the Council Chamber. The
public is invited to submit proposed questions for the applicants by filing proposed written questions
in the Office of the City Clerk by 5:00 p.m., March 14, 2008. All questions will be asked by
Members of City Council, and Council may ask such questions as, in its discretion, it deems
advisable.
At 7 :00 p.m., March 20,2008, Council will hold a public hearing to hear the views of citizens
on the applicants who were interviewed. The public hearing will be held in the Roanoke City
Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at 853-2541, by March 14,2008.
GIVEN under my hand this 29th day of February, 2008.
Stephanie M. Moon, CMC
City Clerk.
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Times, Virginia Section, on Tuesday, March 4, 2008.
Send publisher's affidavit and
bill to:
Stephanie Moon, CMC, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536
Notice-City Council Vacancy-2008.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chu~ch Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
March 4, 2008
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 38028-030308 appropriating
additional funds from Weed Cutting and Demolition, and amending and
reordaining certain sections of the 2007-2008 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 2008, and is in full
force and effect upon its passage.
Sincerely,
~~.
a Stephanie M. Moon, CMC
(). City Clerk
SMM:ew
Attach lTIent
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
. W. Daniel Webb, Acting Director, Neighborhood Services
')
~".
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 2008.
No. 38028-030308.
AN ORDINANCE to appropriate additional funding from Weed Cutting and Demolition,
amending and reordaining certain sections of the 2007-2008 General. Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
,
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
.~
the 2007-2008 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Weed and Trash Abatement Program
01-615-8113-2134
$ 28,000
Revenues
Weed Cutting and Demolition
01~110-1234-0836
28,000
Pursuant to the provisions of Section '12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
.,
ATTEST:
~City Clerk.
J
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Additional funding for
Weeds and Trash
Abatement
Background:
The Department of Neighborhood Services has experienced an increase in
demand for weed and trash abatement over the past year. One of the
department's key businesses is the enforcement of the weed and trash
abatement program, mandated by City Code, Chapter 33, Article II. The
services provided by this program include citing for violations declared as a
public nuisance occurring on private property, and if the nuisance is not
removed, abating the nuisance through contracted services. Costs are
recovered by billing violators.
Considerations:
The Department of Neighborhood Services' expenditures for weed and trash
abatement are projected to be $96,31=ll>.,.Cr-;: Based on this projection, these
expenditures will exceed the FY2008 budget in the amount of $28,000.
Revenue generated from billing violators is anticipated to cover these
additional expenses.
Honorable Mayor and Members of City Council
March 3, 2008
Page 2
Recommended Action:
Increase the revenue estimate for Weed Cutting and Demolition (01-110-
1234-0836) in the amount of $28,000. Appropriate funding in the amount
of $28,000 to the weed and trash abatement program (01-61 5-811 3-21 34).
Respectfully submitted,
Darlene L. Bu
City Manager
DLB:wdw
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
W. Daniel Webb, Acting Director of Neighborhood Services
CM08-00029
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
March 4, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38029-030308 supporting and
authorizing the City's application for designation as a Preserve, America
community.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 2008.
,
Sincerely,
2>)-
tephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning Building and Development
EricaJ. Taylor, Agent, Architectural Review Board
~~
r~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 2008.
No. 38029~030308.
A RESOLUTION supporting and authorizing the City's application for designation as a Preserve
America community.
WHEREAS, Preserve America is a White House initiative developed in cooperation with the
Advisory Council on Historic Preservation, the U.S. Department of the Interior, and the U.S. Department
of Commerce;
WHEREAS, the members of the Council of the City of Roanoke understand that the goals of this
initiative include a greater shared knowledge about our Nation's past, strengthened regional identities and
local pride, increased local participation in preserving the country's irreplaceable cultural and natural
heritage assets, and support for the economic vitality of communities;
WHEREAS, this initiative is compatible with the City of Roanoke's interests and goals related to
historic preservation; and
l
WHEREAS, designation as a Preserve America Community will improve the City of Roanoke's
ability to protect and promote its historical resources.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that:
1. City Council supports the designation of the City of Roanoke as a Preserve America
Community, and that the City Manager is hereby authorized, for and on behalf of the City, to make
application for such designation.
2. City Council will protect and celebrate ~~l1oke's. heritage, use historic assets for
economic development and community revitalization, and encourage'people to experience and appreciate
Roanoke's historic resources through education and heritage tourism programs.
ATTEST:
.~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Preserve America Communities
Background:
The Preserve America program is a White House Administration initiative that
encourages and supports community efforts to "preserve and enjoy our
priceless cultural and natural heritage." The goals of the initiative include a
greater shared knowledge about the nation's past, strengthened regional
identities and local pride, increased local participation in preserving the
country's cultural and natural heritage assets, and support for the economic
vitality of our communities.
Over 500 communities have been designated as Preserve America
Communities nationwide, Fourteen Virginia municipalities, including two
members of the Virginia First Cities Coalition, have been designated as
Preserve America Communities. Staff has prepared an application for the
City of Roanoke to be designated a Preserve America Community in
anticipation of the next applicationl.d~~dline on June 1, 2008. A resolution
supporting the application adopted by City Council is a required part of the
application.
Honorable Mayor and Members of City Council
March 3, 2008
Page 2
Considerations:
Benefits of designation as a Preserve America Community include:
· Enhanced community visibility and pride through White House
recognition, Preserve America Community street signs, and
authorization to use the Preserve America logo on signs, flags,
banners, and promotional materials;
· Eligibility for Preserve America grants ranging from $20,000 to
$150,000 for a variety of activities related to heritage tourism and
innovative approaches to the use of historic properties as
educational and economic assets. Grants require a local 50% match;
and
· Listing in the Preserve America Community Directory.
Our current preservation activities meet the eligibility requirements for the
designation and no additional programs or initiatives are needed to qualify.
Recommended Action:
Approve the attached resolution supporting Roanoke's designation as
Preserve America Community and authorize the City Manager to execute on
behalf of the City all documents related to the application for such
designation.
Respectfully submitted,
Darlene L. Burcham
City Manager
Attachment
cc: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Stephanie M. Moon, City Clerk
R. Brian Townsend, Assistant City Manager
Thomas N, Carr, Director, Planning Building and Development
EricaJ. Taylor, Agent, Architectural Review Board
CM08-00031
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesseJ1311@ci.roanoke.va.us
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: January Financial Report
Recent national indicators depict deteriorating economic conditions as the housing shock and
credit crunch continue to spread. As mentioned in previous reports, the Federal Reserve has
responded to the evolving conditions by cutting its target for the federal funds rate a total of
two and a quarter percentage points since September, from 5.25% to 3.0%. The job market
weakened in January as payroll employment fell by 17,000 jobs for the month. This is the first
decline since August 2003. Unemployment rates as of December were at 3.4%, 3.3% and 4.8%,
respectively, for Roanoke, the Commonwealth, and the Nation. All ten Virginia metropolitan
areas experienced increased unemployment in December. Relative to inflation, the Consumer
Price Index increased 0.3% in December. Core inflation, excluding food and energy, rose by
0.2% in December or 2.4% on a fiscal year to date basis.
At the State level, according to the Secretary of Finance's monthly financial report, revenues
grew 3.5% in January 2008 compared to January 2007. Revenues grew 3.3% on a fiscal year-to-
date basis, equal to the annual estimate of 3.3%. Individual income taxes grew 6.3% on a fiscal-
year-to date basis, below the projected annual growth rate of 6.5%, due to lagging collections of
nonwithholding taxes. Sales tax revenue grew 1.7%, trailing the forecasted growth rate of 2.8%.
It should be noted that the Sales Tax revenues from the main holiday shopping season actually
fell 0.6% for the first time since fiscal year 2003, and this is only the third decline for the
holiday season since fiscal year 1991. Corporate income taxes fell 22.3%, behind the expected
decline of 15.0% due to lower corporate payments and a substantial increase in refunds. In
addition, wills, suits, deeds, and contracts, mainly recordation tax collections, fell 18.1 % as the
housing market continues to weaken. April and May are the next significant revenue collection
months for individual and corporate income tax payments. The Commonwealth's forecast
anticipates further weakness in the corporate and income tax payments, a continued slowdown
in the sales tax receipts, and decreases in recordation tax receipts as the housing market
continues to weaken.
The City of Roanoke's adopted budget for fiscal year 2008 totals $252.6 million, representing a
5.4% increase over the adopted budget for fiscal year 2007. Budgeted revenue growth results
Honorable Mayor and Members of Council
March 3, 2008
Page 2
from a projected increase in Real Estate and Personal Property tax revenues, as well as
projected growth in various local taxes including Sales tax, Business License tax, and Prepared
Food and Beverage tax. The aforementioned growth has been allocated to provide more
funding to the Roanoke City Public Schools, for capital maintenance and equipment
replacement, to enhance services to citizens, and to fund salary increases for employees.
Furthermore, the fiscal year 2008 budget provides for greater social services program funding
and the resources necessary to meet the current year's debt service requirements. The City had
no major tax due dates in January or February. Our business license tax is due March 1, and we
will provide an update with the next monthly financial report regarding its performance. The
following narrative provides commentary on notable variances in revenues and expenditures for
the first seven months of fiscal year 2008.
Revenues
Revenues through January increased 3.4% compared to the prior fiscal year. A significant
delinquent tax billing occurred in December of the prior fiscal year. Adjusted for this, revenues
grew 5.4% through the first seven months of the fiscal year. Most revenues are growing as
anticipated, taking into account that the due dates for two of our major taxes, business license
and personal property, are in the upcoming months of the fiscal year. Detailed comments on
budgetary variances for our major revenues are addressed as follows:
General Property Taxes increased 1.6% in total. December of fiscal year 2007 included a large
Machinery and Tools tax delinquent billing. Adjusted for this difference, revenues in this
category increased 6.9% primarily as a result of growth in reassessments and new construction.
The first installment of the real estate tax was due October 5. This tax is expected to grow by
approximately 6.7% as a whole in fiscal year 2008, and actual growth has followed this trend for
the first seven months of the fiscal year. Partially offsetting this increase is a decline in
personal property tax revenue compared to last year when the state tax relief on older years'
taxes was phased out. When this occurred, taxpayers were balance billed their share of
delinquent taxes previously covered through tax relief. This was a one-time item affecting the
prior year, and it has an offsetting increase in the Grants-in-Aid Commonwealth category.
Other Local Taxes increased 1.1 % as presented in the accompanying financial statement.
However, when adjusted for the change in telecommunications taxation, local taxes have grown
3.7%. Transient Occupancy, Prepared Food and Beverage, and Cigarette taxes have increased,
while the Sales tax is down 3.7% compared to the prior year. Business License tax has
decreased from fiscal year 2007 and is impacted by higher exonerations in the current fiscal
year. The new Telecommunications Tax program went into effect January 1, 2007 and affects
the comparability of FY07 to FY08. Revenues are now remitted by companies to the
Commonwealth. The State then pays the local governments, therefore receipts are delayed an
additional month under the revised program than when administered locally. The timing
difference in revenue recognition will be eliminated by the close of fiscal year 2008 when year
end accruals are prepared.
Permits, Fees and Licenses grew 48.1 % from fiscal year 2007 due to an increase in building
inspection permit fees, most notably due to the William Fleming High School project and
Carilion Medical Center.
Honorable Mayor and Members of Council
March 3, 2008
Page 3
Revenue from the Use of Money and Property decreased 28.5% compared to the prior year as a
result of a change in the interest allocation method which negatively impacted the current year.
Grants in Aid Commonwealth will be impacted by State budget reductions announced earlier
this fiscal year. Currently, the impact to the City is anticipated at $362,000, mainly as a result
of a decrease in funding through HB 599. An adjustment to state revenues and budgeted
expenditures will be recommended to Council once the General Assembly has adjourned and
reductions are final. Through January, revenues grew 9.7% compared to those of the prior year
in part due to the increase in Social Services expenditures, most notably Foster Care, which are
reimbursable by the Commonwealth. Also contributing to the variance is the reduction in the
prior year revenue from the Commonwealth which occurred when tax relief expired on older
year taxes and these amounts were balanced billed to local taxpayers. As mentioned
previously, this has an offsetting decrease in the local tax category.
Internal Services revenue decreased 19.4% due in part to a timing difference in the billing for
occupational health services. While only half was billed in December of the current fiscal year,
the entire amount was billed in December of the prior year. Also contributing to the decrease
in this category is the decline in the school share of comprehensive services act monthly billing.
This billing is based upon the budgeted expenditures for special education. The current fiscal
year estimates have decreased from the prior year, therefore the monthly billing is lower. The
final billing of the fiscal year is adjusted to reflect actual expenditures for special education.
Miscellaneous Revenue increased 93.1 % primarily due to billings of several invoices for damage
to city property. Adjusted for these large billings, the revenue in this category grew 23.0%.
Revenues from the Art Festival also contributed to the growth in this category because there
were no collections in the prior year. Collections for the Building New Partnerships Conference
held this September had an impact as well. In fiscal year 2007, collections were not received
until much later in the fiscal year.
Expenditures
General Fund obligations as a whole increased 3.3%. The fiscal year 2008 expenditure budget
includes funding of approximately $743,000 to cover contracts and purchase orders made
during fiscal year 2007 but not paid by the end of that year. City Council approved re-
appropriation of this funding when adopting the General Fund budget in May. Additionally,
General Fund expenditures of all departments are affected by a 4% pay raise effective July 1,
2007. Other than these items which affect most categories of expenditures, variances between
fiscal year 2007 and fiscal year 2008 are addressed as follows:
Health and Welfare grew 10.1 % due to increased foster care, adoption, and daycare
expenditures as a result of a higher rate of child placement. As of December, the caseload
increased to 438 compared to 383 in the prior year. Also, payments for foster care and
adoptions are based on the needs of the child and are higher when special medical care is
required. Lastly, the Commonwealth approved a 13% rate increase for foster family homes and
adoption subsidy effective July 1, 2007 compared to a 4% increase in the prior year. Offsetting
Honorable Mayor and Members of Council
March 3, 2008
Page 4
this increase is a decline in health department subsidies due to the timing of the contract
encumbrance.
Nondepartmental expenditures decreased 21.6% due to a decline in the transfer of funds for the
Capital Maintenance and Equipment Replacement Program to the Market Building, Civic
Facilities, Department of Technology, and Fleet Management funds. These transfers fluctuate
from year to year based on the needs of each fund and availability of fund balance.
Sincerely,
4~ A. tW
Jesse A. Hall
Director of Finance
Attachments
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Percentage
of Change
16% $
1.1 %
48.1 %
1.2 %
-28.5 %
9.7 %
00 %
0.1 %
-19,4 %
93.1 %
3,4 % $
Current Fiscal Year
Percent of
Revenue
Estimate
Received
41.0%
38.5%
79.7%
655%
84.2%
44.7%
0.0%
59.8%
53.7%
74.3%
42.5%
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeilures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Internal Services
Miscellaneous Revenue
Total
July 1 - January 31
2006-2007
$ 39,038,231
28,241,663
659,185
883,917
1,026,566
26,978,528
July 1 - January 31
2007 -2008
$ 39.682.143
28,559.814
976,053
894,742
733,958
29,601,539
5,051,746
1,729,117
281,440
103,890,393 $
5,058,383
1,393,393
543,387
107,443,412
$
Revised
Revenue
Estimates
96.801.000
74.210.000
1.224.000
1,367,000
872,000
66,269,884
38,000
8,453,000
2,595,000
731,000
252,560,884
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Percent of
July 1 - January 31 July 1 - January 31 Percentage Unencumbered Revised Budget
Expenditures 2006-2007 2007 -2008 of Change Balance Appropriations Obligated
General Government $ 7,140.911 $ 7.578.040 6.1 % $ 6,007,649 $ 13,585,689 55.8%
Judicial Administration 4,300,783 4,474,199 4.0 % 3,625,330 8,099,529 55.2%
Public Safety 36,735,062 37,391,126 1.8 % 24,879,156 62,270,282 60.0%
Public Works 14,928,297 14,971,639 0.3 % 11,057.139 26,028,778 57.5%
Health and Welfare 20,336,993 22,381,847 10.1 % 13.180,427 35.562,274 62.9%
Parks, Recreation and Cultural 6,314,408 6,859,945 8.6 % 4.775,497 11,635,442 59.0%
Community Development 3,773,962 4,025,133 6.7 % 2,362.040 6,387,173 63.0%
Transfer to Debt Service Fund 13,845,568 13,892,473 0.3 % 5.158,589 19,051,062 72.9%
Transfer to School Fund 34,552,078 36,760.649 6.4 % 25,577.763 62,338,412 59.0%
Nondepartmental 7,120,501 5,584,858 .21.6 % 4,817.116 10,401,974 53.7%
Total $ 149,048,563 $ 153,919,909 3.3 % $ 101,440,706 $ 255,360,615 60.3%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2008
FY 2008 FY 2007
Operating Revenues
Rentals $ 427,912 $ 293,902
Event Expenses 120,120 116,537
Display Advertising 20,835 73,002
Admissions Tax 148,122 126,060
Electrical Fees 14,327 11 ,458
Novelty Fees 28,521 8,942
Facility Surcharge 98,279 97,988
Charge Card Fees 42,107 28,997
Commissions 31,630 28,906
Catering/Concessions 37,616 342,457
Other 5,657 425
Total Operating Revenues 975,126 1,128,674
Operating Expenses
Personal Services 1,092,524 1,175,070
Operating Expenses 763,283 849,748
Depreciation 512,477 303,653
Total Operating Expenses 2,368,284 2,328,471
Operating Loss (1,393,158) (1,199,797)
Nonoperating Revenues/(Expenses)
Interest on Investments 10,888 15,644
Transfer from General Fund 1,037,496 1,553,994
Transfer to Debt Service Fund (46,309) (47,059)
Interest and Fiscal Charges (52,459) (54,239)
Miscellaneous 567 72,471
Net Nonoperating Revenues 950,183 1,540,811
Net Income/(Loss) $ (442,975) $ 341,014
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2008
FY 2008 FY 2007
Operating Revenues
Market Garage $ 199,189 $ 228,084
Elmwood Park Garage 296,279 303,217
Center in the Square Garage 156,623 124,906
Church Avenue Garage 389,807 378,886
T ower Garage 303,137 288,477
Gainsboro Garage 67,184 42,010
Williamson Lot 49,350 46,206
Higher Ed Center Lot 39,626 29,805
Market Lot 8,883 18,833
Elmwood Lot 43,372 47,110
Warehouse Row Lot 16,765 17,369
West Church/YMCA Lots 15,324 15,324
Total Operating Revenues 1,585,539 1,540,227
Operating Expenses
Operating Expenses 590,852 629,315
Depreciation 398,511 329,833
Total Operating Expenses 989,363 959,148
Operating Income 596,176 581,079
Nonoperating Revenues/(Expenses)
Interest on Investments 51,150 81,958
Miscellaneous 43,997
Transfer from General Fund 91,778 20,914
Interest and Fiscal Charges (143,949) (164,980)
Net Nonoperating Expenses (1,021) (18,111)
Net Income $ 595,155 $ 562,968
3
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARATIVE INCOME STATEMENT
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2008
FY 2008 FY 2007
Operating Revenues
Retail Space Rental $ 153,855 $ 154,739
Total Operating Revenues 153,855 154,739
Operating Expenses
Operating Expenses 140,121 158,110
Depreciation 55,374 6,006.
Total Operating Expenses 195,495 164,116
Operating Loss (41,640) (9,377)
Nonoperating Revenues
Interest on Investments 18,044 11 ,268
Transfer from Capital Projects Fund 148,917 274,300
Transfer from General Fund 18,070 17,500
Miscellaneous 19
Total Nonoperating Revenues 185,050 303,068
Net Income $ 143,410 $ 293,691
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31,2008
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2008.
BALANCE AT
DEC 31, 2007
CONSOLIDATED FUNDS $73,213,535.58
RECEIPTS
$26,001,056.56
BALANCE AT
DISBURSEMENTS JAN 31, 2008
$33,450,156.22 $65,764,435.92
BALANCE AT
JAN 31, 2007
$76,526,183.45
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JANUARY 31,2008. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
LOCAL GOVERNMENT INVESTMENT POOL
SUNTRUST INSTITUTIONAL MONEY MARKET
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$5,988.02
3,921,674.54
12,951,290.47
11,549,938.65
16,750,000.00
15,092,328.11
5,493,216.13
$65,764,435.92
FEBRUARY 14, 2008
~~.~
EVEL W. POWERS, TREASURER
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2008
FY 2008 FY 2007
Additions:
Employer Contributions $ 6,594,836 $ 6,140,261
Investment Income
Net Appreciation (Depreciation) in Fair Value of Investments (21,815,599) 27,439,808
Interest and Dividend Income 9,600,725 9,312,614
Total Investment Income (Loss) (12,214,874) 36,752,422
Less Investment Expense 167,627 201,339
Net Investment Income (Loss) (12,382,501 ) 36,551,083
Total Additions (Deductions) $ (5,787,665) $ 42,691,344
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
$ 14,448,820
292,728
14,741,548
$ 13,576,433
303,079
13,879,512
Net Increase (Decrease)
(20,529,213)
28,811,832
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance January 31
378,571,495
$ 358,042,282
334,232,043
$ 363,043,875
6
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
JANUARY 31,2008
FY 2008 FY 2007
Assets
Cash $ 615,627 $ 826,295
Investments, at Fair Value 359,505,535 364,211,228
Due from Other Funds 1,104 2,433
Total Assets $ 360,122,266 $ 365,039,956
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,079,527
457
$ 1,962,423
33,658
Total Liabilities
2,079,984
1,996,081
Fund Balance:
Fund Balance, July 1
Net Gain (Loss) - Year to Date
378,571,495
(20,529,213)
334,232,043
28,811,832
Total Fund Balance
358,042,282
363,043,875
Total Liabilities and Fund Balance
$ 360,122,266
$ 365,039,956
7
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC llroanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
March 4, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A public hearing for consideration of a conveyance of City-owned land to
Newbern Properties, LLC, for expansion of a heating and air conditioning
company was conducted by the Council of the City of Roanoke at a regular
meeting held on Monday, March 3, 2008. Action on the matter was deferred
until Monday, April 7, 2008, at 2 :00 p.m., or as soon thereafter as the matter
may'be heard.
Sincerely,
~~.~
ot,;:. Stephanie M, Moon, CMC
P City Clerk ..
SMM:ew
pc: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager for Community Development
Brian K. Brown, Economic Development Administrator
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 19, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Alfred T. Dowe, Jr., Council Member
Honorable Beverly T, Fitzpatrick, Jr" Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Sale of a Vacant 1.05
Acre Tract of City-Owned Land
Identified as a portion of Tax
Map #6472302
Background:
Newbern Properties, LLC has expressed an interest to purchase a 1.05 Acre Tract of
City-owned land identified as Tax Map #6472302 located at Countryside Golf
Course in order to accommodate a 13,000 to 14,000 square foot expansion of the
Trane Distribution Center, The offer of $55,000 equals the value of the property
determined by an independent appraisal conducted by the City. Upon consultation
with the golf course manager, Meadowbrook Golf, it has been determined that the
conveyance of this 1.05 acre tract will have no adverse impact on course
operations.
Recommended Action:
Authorize the City Manager to execute such further action as may be necessary to
accomplish the above matter, including execution of a deed and to complete the
sale of the property to Newbern Properties, LLC. All such documents are to be
approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Bur
City Manager
Honorable Mayor and Members of City Council
February 19, 2008
Page 2
DLB:c1t
c: Stephanie M. Moon, City Clerk
William M, Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R, Brian Townsend, Assistant City Manager for Community Development
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
CM08-00024
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
March 4, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38030-030308 authorizing the proper
City officials to make boundary amendments to the City's Enterprise Zone
One A that will add certain areas to it and add as a new noncontiguous
Subzone A certain other areas; and authorizing the City Manager to apply to the
I Virginia Department of Housing and Community Development for approval of
such boundary amendments; and authorizing the City Manager to take such
further action as may be necessary to obtain and implement such boundary
amendments.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 3, 2008.
Sincerely,
~>;.
~Stephanie M. Moon, CMC
F City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M, Stovall, Director, Management and Budget
Brian K. Brown, Economic Development Administrator
~J:'
J-~'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of March, 2008.
No. 38030-030308.
A RESOLUTION authorizing the proper City officials to make boundary amendments to the
City's Enterprise Zone One A that will add certain areas to it and add as a new noncontiguous
Subzone A certain other areas; authorizing the City Manager to apply to the Virginia Department of
Housing and Community Development (VDHCD) for approval of such boundary amendments; and
authorizing the City Manager to take such further action as may be necessary to obtain and
implement such boundary amendments.
WHEREAS, there areeertain areas cUrrently located outside the City's Enterprise Zone One
A that are contiguous to it that are not currently a part of Enterprise Zone One A, but that can be
added to it and that will benefit from the designation ofthose additional areas as part of Enterprise
Zone One A, as set forth in a letter from the City Manager to Council dated February 19, 2008, and a
supplemental letter to Council dated March- 3, 2008;
WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the
amendment of an existing Enterprise Zone to add areas ~d to include noncontiguous subzones,
thereby making qualified business firms within such an area eligible for Enterprise Zone benefits;
WHEREAS, there are additional areas within the City of Roanoke which are eligible for
designation as part of an Enterprise Zone and which may be able to benefit by being designated as a
subzone of Enterprise Zone One A;
Enterprise Zone Amendments-One A-2008.doc
1
WHEREAS, the addition of certain areas of the City as part of the City's Enterprise Zone
One A, as set forth above, has a potential to stimulate significant private sector investment within the
City in areas where such business and industrial growth could result in much needed growth and
revitalization;
WHEREAS, this Council, acting in its capacity as the governing body of the City of
Roanoke, held a public hearing on February 19, 2008, on the above mentioned proposed boundary"
amendments, including the creation of a subzone, at which public hearing citizens and parties in
interest were afforded an opportunity to be heard on such proposed boundary amendments to
Enterprise Zone One A;
WHEREAS, at the public hearing on February 19, 2008, a representative of the owners of
1.7 acres of property appeared and requested that such property, which will be contiguous to the
propos'ed new Subzone A, be added to such Subzone A. An additional.3 acres of public right of way
will also be included to make such area contiguous to Subzone A. Council tabled the matter
regarding Enterprise Zone One A to allow City staff to review the request; and
WHEREAS, City staff has recommended that such additional 2 acres be added to the new
Subzone A, and that VDHCD staffhas advised City staff that no further advertisements or public
hearings are needed.
,THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The City of Roanoke is hereby applying for boundary amendments to the City's
Enterprise Zone One A, which amendments will add additional areas which are currently outside it
and that will add as a noncontiguous Subzone A certain other areas not currently in Enterprise Z;one
. ( .
One A. Such boundary amendments are more fully shown on the map attached to the City
Enterprise Zo'ne Amendments-One A-2008.doc
2
Manager's letter to Council dated February 19,2008, and a revised map attached to a supplemental
letter to Council dated March 3, 2008, and more fully described in such letters.
2. The City Manager is hereby authorized to apply, on behalf ofthe City, to the VDHCD
for the above mentioned boundary amendments to the City's existing Enterprise Zone One A
pursuant to the applicable provisions of the Virginia Enterprise Zone Grant Act, as amended, which
boundary amendments will add to. it certain areas, including a new Subzone A, not currently in
Enterprise Zone One A, all as more fully set forth in the above mentioned letters.
3. Council hereby certifies that it held a held a public hearing on February 19, 2008, as
required by. the Virginia Enterprise Zone Grant Act Regulations.
4. The City Manager is authorized to submit to the VDHCD all information necessary
for the application for the boundary amendments to the City's Enterprise Zone One A for the
Department's review and consideration and to take such further action as may be necessary to meet
other program requirements or to establish the boundary amendments as set forth above. The City
Clerk is authorized to execute and attest any documents that may be necessary or required for the
application or for the provision of such information.
5. Local incentives applicable for Enterprise Zone One A shall also be applicable for.any
new areas covered by such approved boundary amendments.
6. Any such approved boundary amendments will be retroactive to the date as provided
by such approval from the VDHCD.
ATTEST:
~.~
~ City Clerk.
Enterprise Zone Amendments-One A-2008.doc
3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 3, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B, Trinkle, Vice-Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W, Mason, Council Member
Honorable Brian J, Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Approval of Enterprise Zone One
A and its Subzone Amendments
Application
Background:
On February 19, 2008, City Council held a public hearing to receive comments on
proposed boundary amendments to the City's Enterprise Zone One A and
Enterprise Zone Two, as required by the Virginia Department of Housing and
Community Development's (VDHCD) Enterprise Zone Program regulations. At the
hearing, a representative of the owners of 1.7 acres of property, which will be
contiguous to the new proposed Subzone A to Enterprise Zone One A, requested
that such property be included in the new Subzone A. No other public comments
were made about the proposed boundary amendments, Council adopted an
Ordinance approving the boundary amendments application for Enterprise Zone
Two. However, Council tabled the Ordinance approving the boundary amendments
for Enterprise Zone One A to allow City staff to determine if the request to include
the additional 1.7 acres in the proposed new Subzone A to Enterprise Zone One A
could be done by Council without readvertising and conducting another public
hearing.
City staff has reviewed the request to add the 1.7 acres to the proposed new
Subzone A to Enterprise Zone One A and recommends that the request be granted.
However, an additional .3 acres of public right of way will also be included to make
such area contiguous to Subzone A, which totals 2 acres. The additional 2 acres
will be contiguous to the proposed new Subzone A and is along Franklin Road and
bounded by Roberts Road and Beechwood Drive, and consists of Tax Map Nos,
1290211, 1290212, 1290218, and 1290213.
Honorable Mayor and Members of City Council
March 3, 2008
Page 2
A revised map showing the additional 2 acres, as well as each boundary
amendment to both Enterprise Zone One A and Enterprise Zone Two, is attached
hereto. The total acreage for the new Subzone A to Enterprise Zone One A would
be increased from 28.28 acres to 30.28 acres. This new description modifies the
description in the City Manager's letter dated February 19, 2008, CM 08-00027, to
Council. It also revises the total acreage that will be added to Enterprise Zone One
A from 53 acres as mentioned in such letter to 55 acres. Other than these
changes, the City Manager's letter dated February 19, 2008, and its
recommendations remain unchanged.
City staff contacted VDHCD about the procedures to be followed to add the
additional property to the new Subzone A to Enterprise Zone One A. The VDHCD
staff has advised City staff in writing that no additional advertisements or public
hearings are needed and the addition of such property can be done in the
application forms to be completed and sent to VDHCD.
Recommended Action:
City Council adopt the appropriate measure to expand the boundaries of Enterprise
Zone One A, to include a new Subzone A to Enterprise Zone One A, all subject to
approval by the VDHCD, with an effective date retroactive to a date approved by
the VDHCD, for the amended boundaries, all as set forth above. Furthermore, City
Council authorize the City Manager to apply to the VDHCD for approval of the
above mentioned amendments and to take such further action and/or to execute
such additional documents as may be needed to obtain or confirm such
amendments.
Respectfully submitted,
Darlene L. Sure
City Manager
DLB:cc
Attachments
c: Stephanie M, Moon, City Clerk
William M, Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Brian Brown, Administrator of Economic Development
CM08-00033
.+.
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