HomeMy WebLinkAboutCouncil Actions 04-21-08
NASH
38055-042108
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 21 , 2008
2:00 P.M.
CITY C.OUNCIL CHAMBER
. '
AGENDA
1. Call to Order--RolI Call. Council Member Fitzpa.trick is absent.
Council Member Wishneff arrived late.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor C. Nelson Harris.
Welcome. Mayor Harris.
/I
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's Council meeting will be replayed on Channel 3 on Friday, April 25,
2008, at 7:00 p.m., and Sunday, April 27, 2008, at 4:00 p.m. Council
meetings are offered wit'G closed captioning for the hearing impaired.
1
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL
AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO
PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY
CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL
BUILDING, 215 CHURCH AVENUE, S. W., ORCALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA
ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON
THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE
AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR
TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING
HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE
THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. .
2
'0
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. CONSENT AGENDA: NONE.
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
5. PETITIONS AND COMMUNICATIONS:
a. A communication from Mayor C. Nelson Harris recommending the
adoption of a travel and expenditure policy for use by the Council.
Approved 6-0
b. A communication from Vice-Mayor David B. Trinkle, City Council's
Representative to the Roanoke Valley Regional Cable Television
Committee, recommending approval of the proposed RVTV Budget for
Fiscal Year 2008-2009.
Adopted Resolution No. 38055-042108. (6-0)
c. A communication from Daniel D. Miles, P.E., Chief Executive Officer,
recommending approval of the proposed 2008-2009 Roanoke Valley
Resource Authority Annual Budget. (Sponsored by the City Manager.)
Adopted Resolution No. 38056-042108. (6-0)
d. A communication from the Clerk of Circuit Court recommending the
acceptance of funds from the State Compensation Board; and a
communication from the City Manager concurring in the
recommendation.
Adopted Budget Ordinance No. 38057-042108. (6-0)
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
A comm~nication from the City Manager advising that an emergency
procurement has been approved for HVAC services through Southern Air to
perform the necessary repair, c1ean.ing and testing of the HVAC ductwork ,
system in the Commonwealth Building.
Informational purposes and no action by the Council is required.
3
BRIEFINGS:
$
Fi~cal Year 2009 Recommended Budget
No action taken.
30 minutes
ITEMS RECOMMENDED FOR ACTION:
1. Establishment of parking fees and naming of a new City parking
garage. .
Adopted Resolution No. 38058-042108 and Budget Ordinance
No. 38059-042108. (6-0)
.
2. Approval and re-establishment of the Downtown Residential
Parking Program for City-owned or controlled parking garages
for a two-year period, effective from April 1, 2008.
The matter was tabled and referred back to the City Manager to
receive comments from downtown residents/Downtown
Roanoke, Inc., and report back to the Council. (5-1, Vice-
Mayor Trinkle abstaining from voting and Council Wishneff
voting no.) .
3. Amendment to the City Code to reflect recent revisions to the
Virginia Uniform Statewide Building Code, and to add a new
section to permit requirements in buildings within a historic
district.
Adopted Ordinance No. 38060-042108. (6-0)
4. Execution of a Public Safety Radio Interoperability Memorandum
of Understanding.
Adopted Ordinance No. 38061-042108. (6-0)
5. Execution of the 2007-2008 CDBG Subgrant Agreement with
Southwestern Virginia Second Harvest Food Bank.
Adopted Resolution No. 38062-042108. (6-0)
7. REPORTS OF COMMITTEES:
a. A report from the Roanoke City School Board requesting appropriation
of funds to various program accounts; and a report of the Director of
Finance recommending that Council concur in the request. Vivian
Penn- Timity, Director of Accounting, Spokesperson.
Adopted Budget Ordinance No.. 38063-042108. (6-0)
4
8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
I
AND RESOLUTIONS: NONE.
10. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
,
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Robert Gravely, 3360 Hershberger Road, N. W:
Chris Craft, 1501 East Gate Avenue, N. E.
12. CITY MANAGER COMMENTS:
The City Manager noted that Citizen Appreciation Day was held on Saturday,
April 19 at Valley View Mall. She also announced that Cameron Johnson was
a runner-up on the finale of "Oprah's Big Give" on Sunday, April 20, 2008.
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR
MUNICIPAL BUILDING.
5
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 21 , 2008
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Council Member Fitzpatrick was absent.
Council Member Wishneff arrived late.
The Invocation was delivered by Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Harris.
Welcome. Mayor Harris.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Tonight's Council meeting will be replayed on Channel 3 on Friday, April 25, .
2008 at 7:00 p.m., and Sunday, April 27, 2008, at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation declaring May 2008 as Bike Month.
Proclamation was presented to Greg Edwards, President, Blue Ridge Bicycle'
Club, and Ms. Chris Visscher, Co-Chair, Bike Month Committee.
6
A. PUBLIC HEARINGS:
1. Request of Parkway Wesleyan Church to establish a Comprehensive
Sign Overlay District for properties located between Belle Avenue and
Orange Avenue, N. E. Maryellen Goodlatte, Attorney, Spokesperson.
Adopted Ordinance No. 38064-042108. (6-0)
2,. Proposal of the City of Roanoke to grant a conservation easement to
the Virginia Outdoors Foundation and the Western Virginia Land Trust
to cover approximately 6,185 acres in the Carvin's Cove Natural
'Reserve. Darlene L. Burcham, City Manager. ,
Adopted Ordinance No. 38065-042108. (6-0)
3. Request of the City of Roanoke to vacate a City drainage easement
along certain property located at 3726 Thirlane Road, N. W. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 38066-042108. (5-1, Council Member
Wishneff voting no.)
4. Request of the City of Roanoke to convey certain City-owned property
located on Jae Valley Road in Roanoke County to Sandra R. Reedy.
Darlene L. Burcham, City Manager.
Adopted Ordinance No. 38067-042108. (6-0)
B. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
,MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED
IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Pam Forrest-Hurt, 1923 Hanover Avenue, N. W.
Charlene Graves, 2755 Kirkland Drive, N. W.
Jerome Hamm, 4228 Quail Drive, N. W.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY, MAY 1,2008,
AT 5 :00 P.M., IN THE CITY COUNCIL CHAMBER, AT WHICH TIME THE COUNCIL WILL
CONDUCT PUBLIC INTERVIEWS FOR THE APPOINTMENT OF TWO TRUSTEES TO THE
ROANOKE CITY SCHOOL BOARD FOR THREE-YEAR TERMS OF OFFICE COMMENCING
JULY 1, 2008; AND AT 7:00 P.M., THE COUNCIL WILL HOLD PUBLIC HEARINGS TO
RECEIVE CITIZEN COMMENTS ON THE PROPOSED 2009 FISCAL YEAR BUDGET FOR
THE CITY OF ROANOKE AND REAL ESTATE PROPERTY TAX RATE.
7
.~
"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEilA N. HARTMAN, CMC .
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
, April 22, 2008
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of communication from Mayor C. Nelson Harris requesting
adoption of a travel and expense policy to establish guidelines for the Members
of City Council for the expenditure of City funds for travel and other expenses,
along with copy of the proposed travel and expense policy, which
communication was before the Council of the City of Roanoke at its regular
meeting h,eld on Monday, April 21, 2008.
On motion, duly seconded and adopted, the proposed travel and expense policy
was adopted. .
Sincerely,
~O ,'-_
~~ 0). 'h\r:iW
Stephanie M. Moon, cke
City Clerk
SMM:ew
Attachment
pc: William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Drew Harmon, Municipal Auditor
Sherman M. Stovall, Director, Office of Management and Budget
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
e-mail: city clerk @roanokeva.gov
April 21, 2008
Council Members:
Beverly T. Fitzpatrick, Ir
Sherman P. Lea
Gwen W. Mason
Alvin L. Nash
David B. Trinkle
Brian 1. Wishneff
C. Nelson Harris
Mayor
The Honorable Vice-Mayor David B. Trinkle and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Trinkle and Members of Council:
On April 16, 2008, I met with the City Attorney, City Clerk, Municipal Auditor
and Director of Management and Budget to finalize a proposed travel and
expense policy to establish guidelines for the Members of City Council for the
expenditure of City funds for travel and other expenses. Attached is a copy of
the proposed policy for your review.
I respectfully request adoption of the policy for use by the Council.
Sincerely, ~
e. t\~
c. Nelson Harris
Mayor
CNH:sm
Attachment
pc: Stephanie M. Moon, CMC, City Clerk
William M. Hackworth, City Attorney
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
T. Drew Harmon, Municipal Auditor
Sherman M. Stovall, Director, Management and Budget
CITY OF ROANOKE, VIRGINIA
TRAVEL AND EXPENSE POLICY FOR CITY COUNCIL
The purpose of this policy is to establish guidelines for the
Members of City Council for the expenditure of City funds for travel
and other expenses. Council recognizes the responsibility of its
Members to represent the City on various occasions, and it is the
intent of this policy to guide Council Members as to the
appropriateness of incurring expenses for such occasions. Council
also acknowledges the need for an equitable policy, one that is in
keeping with its obligation to be accountable to the citizens of the
City of Roanoke.
The following provIsions relating to travel and other
reimbursable expenses shall apply to the Members of City Council:
1. Members of City Council shall be subject to City Administrative
Procedures pertaining to purchasing, travel, and business
expenses.
2. Documentation: It shall be the duty of the City Clerk's Office to
prepare the required documents for travel and business
expenses for Members of Council as prescribed by
administrative procedures. The Member of Council for whom
forms are prepared shall review them for accuracy and
personally sign the forms. The Director of Management and
Budget shall review these forms for completeness and
compliance with City policy before signing as approver.
3. Budgeting: Each Member of City Council shall be allocated
funds for phone and internet services, dues and memberships,
training, business meals, gratuities, and postage through the
City's annual budgeting process. Budget transfer requests
must be justified in writing and shall require approval by a
simple majority of the other Members of City Council.
4. Meals with Members of Council, Council-Appointed Officers, or
members of City boards and commissions will be reimbursed
to the extent funding is available. Meals that are principally
related to understanding and promoting the mutual interests of
the citizens of Roanoke shall qualify for reimbursement to the
extent funding is available. The names of the persons who
dined, the purpose of the meeting and an itemized receipt must
be provided to the City Clerk's Office for appropriate
processing.
5. Boards and Commissions: Travel is authorized for Members to
attend meetings of the Virginia Municipal league and the
National league of Cities, and for service on committees or as
officers of such organizations. In addition, the Mayor is
authorized to attend the annual conference of the U. s.
Conference of Mayors. Travel is also authorized for Council
Members to attend meetings of organizations or groups to
which they have been appointed by Council to represent the
City. All other travel by Members of Council shall be approved
in advance by the Council. If advance approval by Council is not
feasible, advance approval from the Mayor shall be obtained.
The City Clerk shall sign all travel vouchers submitted by
Council Members certifying that the travel has been approved
by Council and is in compliance with this policy.
6. Gratuities: As government dignitaries, Members of City Council
are expected to represent the City at events hosted by charities
and other public service oriented organizations. The cost of
admission to such events will be paid by the City to the extent
provided for within each Council Member's budget. A printed
invitation or announcement of the event indicating the date,
sponsoring organization and costs must be provided to the
City Clerk's Office for payment or reimbursement.
7. The City Clerk's Office shall provide an overview of appropriate
administrative procedures, as well as a copy of this policy, to
all new Council Members before they take office.
8. The City Clerk's Office shall provide Members of Council with a
monthly report of detailed expenditures.
9. The Municipal Auditing department shall review Council
expenditures annually for compliance with this policy.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
April 22, 2008
The Honorable Robert R. Altice, Chair
Roanoke Valley Regional Cable
Television Committee
616 South Maple Street
Vinton, Virginia 24179
Dear Mr. Altice:
I am enclosing copy of Resolution No. 38055-042108 approving the
recommendation of the Roanoke Valley Regional Cable Television
Committee to approve .the annual operating budget for Fiscal Year 2008-
2009 for the operation of the regional government and educational access
station, Roanoke Valley Television, and for the City to provide partial
funding.
The abovereferenced measure was adopted by the Council of the City of_
Roanoke at a regular meeting held on Monday, April 21, 2008.
Sincerely,
~h1. h'\l~
Stephanie M. Moon,. CMC
City Clerk
SMM:ew
Enclosure
The Honorable Robert R. Altice, Chair
April 22~ 2008
Page 2
pc: Michael Pedelty, Director of Public Affairs, Cox ,Communications, P. O.
Box 13726, Roanoke, Virginia 24018
Wanda G. Riley, CPS, Clerk, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018-'-0798
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Elaine Simpson, Station Manager, Roanoke Valley Regional Cable
Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia
24016
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Gary Tegenkamp, Assistant City Attorney ,
Melinda Mayo, Public Information Officer
?~'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38055-042108.
A RESOLUTION approvmg the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2008-2009 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual budget for Fiscal Year 2008-2009 for
the operation of RVTV and has requested that the City of Roanoke approve that budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support ofthe operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as provided for in
the agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $176,706, which is within the
limits provided for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual budget of $353,767 for Fiscal Year 2008-2009 for the
operation of the regional government and regional educational access station, RVTV, plus
an additional amount of $3,360 to be paid by the City for the cost of providing closed
captioning service for televising City Planning Commission meetings, as set forth in a letter
to this Council dated April 21, 2008, is hereby approved.
1
2. The amount of $176,706 (which consists of $173,346 plus the $3,360 for
closed captioning) will be provided by the City of Roanoke as its prorata~ share for the
annual operational budget for RVTV for the Fiscal Year 2008-2009 as requested in the letter
to this Council dated April 21, 2008.
ATTEST:
City Clerk.
(n,~
2
C. Nelson Harris
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
e-mail: city clerk @roanokeva.gov
April 21, 2008
Council Members:
. Beverly T. Fitzpatrick, Jr
Sherman P. Lea
Gwen W. Mason
Alvin L. Nash
David B. Trinkle
Brian I. Wishneff
The Honorable Mayor C. Nelson Harris
and Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Harris and Members of City Council:
Subject: 2008-09 RVTV Budget
The City of Roanoke, the County of Roanoke, and the Town of Vinton
jointly operate Roanoke Valley Television (RVTV, Channel 3). The
initial equipment and facility for the television studio were funded
through a 1991 capital grant from Cox Communications. The three
localities negotiated a new franchise agreement with Cox which
started on Nov. 1, 2003 and included another capital grant to help
provide for continued updating of RVTV's capital equipment.
However, operating costs for RVTV are funded by contributions from
the three localities. The station is located at Jefferson Center and
currently employs five full-time staff members. The staff produces
original video productions, monthly television shows, and covers live
government meetings for the local governments and their school
systems. Programming is cablecast on Cox Communications,
Channel 3.
RVTV is governed by the Roanoke Valley Regional Cable Television
Committee, which includes representatives from the City, the County,
and the Town of Vinton. On June 8, 1992, City Council approved the
Roanoke Valley Regional Cable Television Committee Agreement,
which requires that the RVTV Operating Budget be approved by the
governing bodies of the City, the County, and the Town. Funding by
the three localities is based on the annual proportion of Cox
subscribers located in each jurisdiction.
The Honorable Mayor C. Nelson Harris
and Members of the Roanoke City Council
April 21, 2008
Page 2
For the City of Roanoke in 2007-2008, RVTV produced 12 Inside
Roanoke shows, 12 Spotlight on City Schools shows, 24 City Council
meetings, 7 City Planning Commission meetings, 1 City Council
budget meeting, 1 City Council School Board Interviews, and 32
original video productions for the City of Roanoke.
The Roanoke Valley Regional Cable Television Committee approved
the attached RVTV Operating Budget for Fiscal Year 2008-09
(Attachment) at its March 5, 2008 meeting. This budget amounts to
$353,767 and is a 4.1 percent increase from the current year's
budget of $339,711.
Additional Information
Cable Television staff is carried on the County's payroll and benefit
system and will receive the same salary increase and insurance costs
as other County employees.
The proposed budget includes funding for closed captioning services
for both the City Council and Board of Supervisors Meetings.
However, the City requested that RVTV also broadcast City Planning
Commission meetings for the next Fiscal. year. Since closed
captioning services are also required for these additional meetings,
the Citywill pay the additional cost of $3,360 for such extra services.
Fiscal Impact
Starting on January 1, 2007, the Virginia Communications Sales and
Use Tax of 2006 (Va. Code 58.1-645 et seq.) required Cox
Communications, as well as other cable television providers, to pay a
five percent (5%) sales or use tax to the Commonwealth of Virginia in
place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the
Commonwealth pays the amount of revenues it receives from cable
The Honorable Mayor C. Nelson Harris
and Members of the Roanoke City Council
April 21, 2008
Page 3
television providers, like Cox, to the localities. For the calendar year
2007, Cox Communications paid to the Commonwealth of Virginia a
total of $2,048,799 for the benefit of the City of Roanoke, County of
Roanoke, and Town of Vinton. The Commonwealth of Virginia paid
to the three localities the appropriate share of this total amount as a
replacement amount for the franchise fees.
The three localities have previously agreed to allocate up to twenty
percent (20%) of the above total revenues (which used to be referred
to as franchise fees) received by the localities to the RVTV operating
budget. For the coming year, that amount would be $409,759.80.
However, RVTV is only requesting an operating budget of $353,767,
which is $55,992.80 less than the amount that could have been
allocated under the above formula.
Cox calculates the percentage of subscribers (December 31, 2007) in
each locality as follows:
Locality
Roanoke
Roanoke County
Vinton
Total
Subscribers
27,558
26,678
2,482
56,718
Percentage
49%
47%
4%
100%
Based on those figures, each locality's contribution to the RVTV
Operating Budget of $339,711 would be as follows:
locality
Roanoke
Roanoke Cou nty
Vi nton
Total
Contribution for FY07-08
$173,346*
$166,270
$ 14.151
$353,767
*In addition to the City's share ($173,346) of the total budget of
$353,767, the City will also pay $3,360 for closed captioning for City
Planning Commission meetings, for a total payment of $176,706
from the City to RVTV.
The Honorable Mayor C. Nelson Harris
and Members of the Roanoke City Council
April 21, 2008
Page 4
On behalf of the City's representatives to the Roanoke Valley
Regional Cable Television Committee, and as City Council's
representative to that Committee, I am pleased to recommend that
City Council approve the proposed RVTV budget for Fiscal Year
2008-09 in the amount of $353,767, with the City's contribution
totaling $176,706, which includes the cost for the Planning
Commission meetings.
fN;~
. David B. Trinkle
Vice-Mayor
DBT:mm
Attachment
pc: Robert A. Altice, Chair, Regional Cable Television Committee
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman Stovall, Director of Management and Budget
Elaine Bays, Station Manager, RVTV
Michael Pedelty, Director of Public Affairs, Cox Communications
Gary Tegenkamp, Assistant City Attorney
Melinda Mayo, Public Information Officer
Roanoke Valley Television
www.rvtv.org
ROANOKE VALLEY TELEVISION
2008 - 2009
Operating Budget
Proposal
RVTV 2007 Edited Video Productions
Promotional Library Video
City of Roanoke
7:30
125`h Anniversary Highlight Video
City of Roanoke
36:30
Weeds & Trash Ordinance
City of Roanoke
4:00
Weeds & Trash PSA
City of Roanoke
:30
Citizen Appreciation Day PSA
City of Roanoke
:30
Volunteer Partnership Video
City Schools
9:30
Teacher of the Year
City Schools
10:30
Proposed Multi -Gen Rec. Center
County of Roanoke
8:00
New Recycling Trailer PSA
County of Roanoke
:30
Updated Environmental Training Video
County of Roanoke
9:00
Student Government Day
Town of Vinton
11:00
Family Kite Festival PSA
County of Roanoke
:30
Roanoke Rodeo Roundup PSA
County of Roanoke
:30
Summer Parks & Rec. Programs PSA
County of Roanoke
:15
2007 Citizen of the Year PSA
City of Roanoke
:30
TEK Camp Highlight Video
County of Roanoke
5:00
Roanoke Co. Info Video
County of Roanoke
4:30
Drive In Movies PSA
County of Roanoke
:30
Recycling PSA
County of Roanoke
:30
(4) Camp Roanoke PSAs
County of Roanoke
:30 ea.
MyRoanoke News Service PSA
City of Roanoke
:30
State of the City Address
City of Roanoke
27:00
Recycling Competition PSA
City of Roanoke
:30
Money Smart Program PSA
City of Roanoke
:30
Convocation Video (Stand Alone)
City Schools
11:00
Convocation Ceremony Highlight Video
City Schools
57:00
PHHS Renovation Highlight Video
City Schools
5:00
Coach Gainer Tribute Video
City Schools
16:00
(2) Parks & Rec. Fall Registration PSA
County of Roanoke
:15 &:30
Title
Client
Length
Specialty Centers
County of Roanoke
7:00
War Memorial Renovation Highlight Video
Town of Vinton
12:00
Public Works Video
Town of Vinton
21:00
PA
Curfew Center PSA
Project Lifesaver PSA
Roanoke Logo Specialty License Plate PSA
(2) Earth Summit PSAs
Money Smart PSA
Winter Parks & Rec. Registration
(2) Enchanted Eve PSAs
Multi-Gen Video (State of the County)
State of the County
REConnection PSA
(4) Focus on Crime Prevention & Safety
(9) Ink Spot
Total Minutes Produced
City of Roanoke :30
City of Roanoke :30
City of Roanoke :30
City of Roanoke :30
City of Roanoke :30
City of Roanoke :15
County of Roanoke :30 ea.
County of Roanoke 3:00
County of Roanoke 35:00
County of Roanoke :30
County of Roanoke 6:30 ea.
City of Roanoke 6:30 ea.
397 Minutes (6 Hours & 37 Minutes)
The approximate rate for Video Production work in the private sector is $1,500 per finished minute.
RVTV produced 397 Minutes (6 hours & 37 Minutes) of Stand Alone Video Productions in 2007 which
totals $595,500 in Production Value.
2007 Television Shows
Title Client Time
Inside Roanoke City of Roanoke 30:00 each
Roanoke County Today Roanoke County 30:00 each
Spotlight On City Schools Roanoke City Schools 30:00 each
Accent Excellence Roanoke County Schools 30:00 each
Roanoke County County of Roanoke 30:00 each
Business Partners
REConnection County of Roanoke 30:00
Total
12
12
12
12
3
1
Total: 52 Television Shows
3
Total Stand Alone Productions
Total Productions
City of Roanoke
Roanoke County
Town of Vinton
61
32
26
3
Percentage
52%
43%
5%
2007 Government Meetings
Totals
Meetings
24
1
1
7
23
1
2
1
1
Total: 61 Government Meetings
Regular City Council Meetings
City Council Budget Meeting
City Council School Board Interviews
City Planning Commission Meetings
Regular Board of Supervisors Meetings
Roanoke Valley Law Enforcement Memorial Service
Vinton Public Meetings - Economic Restructuring
Public Forum - Future of Roanoke City Public Schools
Investiture Ceremony - County of Roanoke
RVTV additionally covers many Groundbreakings, News Conferences, and Special Events
County Public Safety Center Dedication
Synchrony Inc., Ribbon Cutting Ceremony
Patrick Henry High School Stadium Dedication
Roanoke Arts Festival
Vinton War Memorial Rededication Ceremony
4
RVTV Proposed 2008 - 2009 Budget
1010 Regular
(Actual 186,324 + 3.5%)
2100 FICA (Employer 7.65%)
2200 Retirement - VRS (13.55% of Salary)
2202 Deferred Comp Match (650 x 4)
2300 Group Health Insurance (+5%)
(Actual 22,032)
2310 Group Dental Insurance (+10%)
(Actual 896 - 4 Employees)
2400 VRS Life (1.13% of Salary)
2500 Long Term Disability Insurance
3013 Professional Services - Other
(Closed Captioning, Dubbing etc.)
3013A CC - City Planning Commission
3204 Repairs Vehicles (By Garage)
3209 Repairs (Other Equipment)
3305 Maintenance Service Contracts
(Telephone & Non-Linear Editing)
5210 Postage
5230 Telephone
5235 Cellular Phones
5305 Motor Vehicle Insurance
5308 General Liability Insurance
5410 Lease/Rent of Equipment
5420 Lease/Rent of Buildings
(8 x $3,027.76 4 x $3,118.60)
5501 Travel (Mileage)
5520 Dinner Meetings & Luncheons
5801 Dues & Association Membership
(Public Relations Society of America)
6010 Office Supplies - General
6013 Small Equipment & Supplies
6014 Video Supplies
6080 Gas, Oil & Grease
6091 Tires
Total
2007-2008 Budget Proposed
2008 - 2009
185,733.00
192,845.00
Remaining
Balance
92,573.44
7,367.44
12,646.32
1,625.00
9,382.28
359.52
1,167.44
176.84
17,938.40
370.00
1,593.25
1,302.58
118.02
2,679.41
288.98
216.00
24.00
500.00
17,992.52
200.00
200.00
278.00
-41.25
2,155.61
3,901.62
1,003.81
188.37
$176,166.70
%
Expended
50.16
48.15
49.75
37.50
54.01
58.10
44.38
49.47
34.77
7.50
20.34
18.59
32.56
33.02
39.80
83.39
98.97
o
49.50
o
120.00
278.00
106.88
20.16
41.77
33.08
5.82
48.14%
*In addition to the City's share of the total budget of $353,767, the City will also pay $3,360
for closed captioning for City Planning Commission meetings.
14,209.00
25,167.00
2,600.00
20,399.00
14,753.00
26,130.00
2,600.00
23,134.00
Increase From Last Year: $14,056 or 4.1 % RVTV expended 99.51 % of its FY2006-2007 Operating Budget
858.00
986.00
Increase Excluding Personal Services (Health, Dental, VRS, Salaries etc.) From Last Year: $2,484
2,099.00
350
27,500.00
2,179.00
360.00
27,500.00
Year to Date Expenditures For the 06 Month Period Ended 12/31/07
400.00
2,000.00
1,600.00
* City Only
400.00
2,000.00
1,600.00
175.00
4,000.00
480.00
1,300.00
2,333.00
500.00
35,630.00
175.00
4,000.00
480.00
1,300.00
2,550.00
500.00
36,697.00
200.00
200.00
278.00
200.00
200.00
278.00
600.00
2,700.00
6,700.00
1,500.00
200.00
800.00
2,700.00
7,700.00
1,500.00
200.00
$339,711.00
$353,767.00
5
RVTV Financial Report
Current Account Balances as of December 31, 2007
213200 (Operating Budget)................................................................. $176,166.70
213450 (New Cox Cable Capital Grant) .............................................. $993,499.58
(Balance includes accrued interest.)
213500 (RVTV Year-End Rollover Account) .................................... $150,968.06
The third, and Final Capital Grant payment of $230,000 is due on or before Nov. 1,2008.
Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991.
RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account
which will be used for future capital purchases.
2007 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke, County of Roanoke, and Town of Vinton
Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et
seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2007, Cox
Communications paid to the Commonwealth of Virginia a total of $2,048,799 for the benefit of the City of
Roanoke, County of Roanoke, and Town of Vinton. The Commonwealth of Virginia paid to the three localities the
appropriate share of this total amount as a replacement amount for the franchise fees.
The three localities have previously agreed to allocate up to twenty percent (20%) of the above total revenues
(which used to be referred to as franchise fees) received by the localities to the RVTV operating budget. For the
coming year, that amount would be $409,759.80. However, RVTV is only requesting an operating budget of
$353,767, which is $55,992.80 less than the amount that could have been allocated under the above formula.
6
2007 Cox Cable Subscribers
Cox calculates the percentage of subscribers (December 31, 2007) in each locality as follows:
2006 number of subscribers in parenthesis.
Locality
Subscribers
Percentage
City
27,558 (29,366)
49% (52%)
County
26,678 (24,475)
47% (43%)
Vinton
2,482 (2,610)
4% (5%)
Total
56,718 (56,451)
100% (100%)
Based on those figures, each locality's contribution to an Operating Budget of $353,767 would be as follows:
2007 - 2008 Budget
2008 - 2009 Budget
City
$176,650
$173,346 *
County
$146,076
$166,270
Vinton
$16,985
$14,151
$353,767
Total
$339,711
* In addition to the City's share of the total budget of $353,767, the City will also pay $3,360 for closed captioning
For City Planning Commission meetings.
7
TOWN OF VINTON
311 So. Pollard Street
VINTON, VIRGINIA 24179-2531
PHONE (540) 983-0607
FAX (540) 983-0626
Darleen R. Bailey
Town Clerk
April 16, 2008
- - - -- 1''-' p"I(~-l'=i"-"-'
1~ITi\.1 r-l~t!;"r{ 7~1;-:, 'il,l l-..tk! . i; 1'h-:"J._II~Ob
\J I '_' .... .... _' r1i .. -...,.
Ms. Elaine Bays, Cable Access Director
Roanoke Valley Regional Cable Television
541 Luck Avenue, S.W., Suite 145
Roanoke, VA 24016
Re: RVTV 2008/2009 Operating Budget
Dear Ms. Bays:
Please be advised that the Vinton Town Council, at their regular meeting of April
1, 2008, approved the FY 2008/2009 Roanoke Valley Cable Television operating
budget for operation of the regional cable access Channel 3, and for the Town's
proportionate share of funding. For your information, attached is a copy of
Resolution No. 1776 approving the budget.
Advise if you have questions or need additional information.
Sincerely,
1 7
~~.) (l..t(hL/~ --f<? c6 aA_i-E~/'
Darleen R. Bailey
Town Clerk
Attachment
pc: Ro)ert R. Altice, Chairman, Roanoke Valley Television Committee
....stephanie Moon, Clerk, Roanoke City Council
Wanda Riley, Clerk to the Roanoke County Board of Supervisors
Barry W. Thomp~g€JEjB~~tr~~lfImooasurer
dbai ley(~Dtown. vinton. va. us
~. .
RESOLUTION NO. 1776
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 1, 2008, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and,
WHEREAS, as of January 1,2007, Cox Communications and other cable companies are required
to pay a five percent sales or use tax to the Commonwealth of Virginia in place of
paying franchise fees to the localities that is to be dedicated to development,
operation, and administration of the institutional network and educational and
governmental cable access; and,
WHEREAS, for the calendar year 2007, Cox Roanoke paid to the Commonwealth of Virginia a
total of $2,048,799 that was passed on to the City of Roanoke, the County of
Roanoke and the Town of Vinton by the Commonwealth of Virginia; and,
WHEREAS, the three localities had previously agreed to allocate up to twenty percent of the
above total revenues received by the localities, to the R VTV operating budget which
would be $409,750.80 for this year; and,
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2008-2009 operating budget in the amount of$353,767, of which Vinton's allocation based on
subscribers is 5%, or the amount of $14, 151 of the total budget.
This resolution adopted on motion made by Councilman Rotenberry, and seconded by Vice Mayor
Obenchain, with the following votes recorded:
AYES:
Altice, Fidler, Obenchain, Rotenberry and Mayor Grose
NAYS:
None
ATTEST:
MaA f./{~ ~ IJt1A/;;f
Darleen R. Bailey, Town Clerk
QIlluutlr nf ~llanllh
WANDA G. RILEY, CPS
CLERK TO THE BOARD
wriley@roanokecountyva.gov
Ms. Elaine Bayes
RVTV Cable Access Director
541 Luck Ave., S.W., Suite 145
Roanoke, VA 24016
Dear Ms. Bayes:
P. O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
(540) 772-2005
FAX (540) 772-2193
April 23, 2008
BRENDAJ.HOLTON,CMC
DEPUTY CLERK
bholton@roanokecountyva.gov
MARY V. BRANDT, CPS
ASSISTANT DEPUTY CLERK
mbrandt@roanokecountyva.gov
Attached is a copy of Action 042208-2 approving the RVTV budget for fiscal year
2008-2009. This resolution was adopted by the Board of Supervisors at their meeting on
Tuesday, April 22, 2008.
If you need further information, please do not hesitate to contact me.
Sincerely,
.
~~~
Wanda G. Riley, CPS
Clerk to the Board of Supervisors
Enclosure
cc: Stephanie Moon, Clerk, Roanoke City Council
Darleen Bailey, Clerk, Vinton Town Council
C')
2
("'.:.
r;;
~;a:~
.\
1:5>
CC)
;Jie;
;.:CI
(.,1..)
tS,
;;g
(::;;,
\-_...
(:)
\..0
, :
J
("\,
ACTION NO. A-042208-2
ITEM NO.
E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
April 22, 2008
AGENDA ITEM:
Request to approve fiscal year 2008-2009 Roanoke Valley
Television (RVTV) budget
SUBMITTED BY:
Elaine A. Bays
Cable Access Director
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke
Valley Television (RVTV, Channel 3). The initial equipment and facility for the television
studio were funded through a capital grant from Cox Communications. The station is
located at the Jefferson Center, and currently employs five full time staff members. The
staff produces original video productions, monthly television shows, and covers live
government meetings for the local governments and theirschool systems. Programming is
cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West
County area.
RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which
includes representatives from the City, the County, and the Town. The operational budget
for RVTV is provided by the three governments, based on the proportion of Cox customers
located in each jurisdiction. Roanoke County's share ofthe cable budget is 47% which is a
4% increase (43%) from the previous year.
Cable Television Staff is carried on the County's payroll and benefits system and will
receive the same salary increase as County employees.
~,
"
During 2007-2008, Roanoke Valley Television produced a total of 113 Video Productions
for the three localities and their school systems. RVTV produced the following for the
County: (28) Half Hour Television Shows, (26) Original Video Productions, and RVTV
covered (23) Live Board Meetings. A few examples of RVTV productions include: Multi-
Gen Rec. Center, Roanoke County Informational Video, and Environmental Training.
(An entire list of productions is included the Budget Packet). RVTV monthly television
shows include: "Roanoke County Today," which highlights local government issues and
events, and" Accent Excellence," for the Roanoke County School System. RVTV also
produces two quarterly TV shows, "R9anoke County Business Partners," &
"REConnection." The approximate rate for video production in the private sector is
$1,500 per finished minute. Roanoke Valley Television produced 945 Minutes (15 Hours
& 45 Minutes) of Original Programming & Television Shows for the County.
FISCAL IMPACT:
The total RVTV budgetrequest is $353,767 of which Roanoke County's share is 47%, or
$166,270. This is a $20,194 increase from last year's budget. The budget amount
reflects the increase of subscribers from 43% to 47%. The increase in the entire budget
amount excluding Personal Services (VRS, Health Insurance, Salaries etc.) is $2,759. The
total Virginia Communications Sales and Use Tax Revenue paid by Cox Communications
to Roanoke County last year was $908,846.
ALTERNATIVES:
Alternative 1: Adopt the FY2008-2009 RVTV Operating Budget.
Alternative 2: Do not adopt the FY2008-2009 RVTV Operating Budget.
STAFF RECOMMENDATION:
The Roanoke Valley Regional Cable Television Committee recommends that the Board
adopt Alternative 1, and approve the FY2008-2009 RVTV Operating Budget.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
2
""..
Yes No Abs
Ms. Moore [gJ 0 0
Mr. Church [gJ 0 0
Mr. Altizer [gJ 0 0
Mr. McNamara [gJ 0 0
Mr. Flora [gJ 0 0
c: Elaine Bays, Director, RVTV
Rebecca Owens, Director, Finance
Stephanie Moon, Roanoke Clerk of Council
Darleen Bailey, Vinton Clerk of Council
3
QIoutrl1r of ~oanokc
WANDA G. RILEY, CPS
CLERK TO THE BOARD
wriley@roanokecountyva.gov
P. O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDAJ.HOLTON,CMC
DEPUTY CLERK
bholton@roanokecountyva.gov
April 23, 2008
MARY V. BRANDT, CPS
ASSISTANT DEPUTY CLERK
mbrandt@roanokecountyva.gov
Ms. Jacqueline L. Shuck
Executive Director
Roanoke Regional Airport
5202 Aviation Drive
Roanoke, VA 24012-1148
('")
"'-1
:::~
.:"")
,
~8
^
...
..0:::",
IXI
dr"';l
.J
Attached is a copy of Resolution 042208-3 approving the Roano~ Regional Airport
Commission Budget for fiscal year 2008-2009. This resolution was ad cited by the Board
of Supervisors at their meeting on Tuesday, April 22, 2008. ~~
CI,)
~D
Dear Ms. Shuck:
If you need further information, please do not hesitate to contact me.
Sincerely,
~WlllW-~~
Wanda G. Riley, CPS
Clerk to the Board of Supervisors
Enclosure
c: Diane D. Hyatt, Chief Financial Officer
Paul M. Mahoney, County Attorney
Stephanie Moon, Clerk, Roanoke City Council
Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission
.....
".') ,r
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 22, 2008
RESOLUTION 042208-3 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FY 2008-2009, UPON
CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.8 of the Roanoke Regional Airport Commission Act and
Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and City Council of the City; and
WHEREAS, by report dated March 26, 2008, a copy of which is on file in the
office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 2008-2009
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the FY 2008-2009 budget and proposed capital expenditures for
the Roanoke Regional Airport Commission as set forth in the March 26, 2008, report of
the Commission Executive Director, a copy of which is incorporated by reference
herein, is hereby APPROVED, and the County Administrator and the Clerk are
authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
,
-.'
AYES:
SupeNisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
A COPY TESTE:
~W.'-R~
Wanda G. Riley, CPS .
Clerk to the Board
c: Jacqueline Shuck, Executive Director, Roanoke Regional Airport
Diane D. Hyatt, Chief Financial Officer
Paul M. Mahoney, County Attorney
Stephanie Moon, Clerk, Roanoke City Council
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853- I 145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
April 22, 2008
CECELIA R. TYREE
Assistant Deputy City Clerk
Daniel D. Miles, P.E.
Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Miles:
I am enclosing copy of Resolution No. 38056-042108 approving the annual
budget of the Roanoke Valley Resource Authority for Fiscal Year 2008-
2009, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008.
Sincerely,
In. ~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
pc: Wanda G. Riley, CPS, Clerk, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018-0798
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Darlene L. Burcham, City Manager
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Management and Bu.dget
~t
, .
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGlNIA
The 21st day of April, 2008.
No. 38056-042108.
A RESOLUTION approvmg the annual budget of the Roanoke Valley Resource
Authority for Fiscal Year 2008-2009, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the
Roanoke Valley Resource Authority for Fiscal Year 2008-2009, in the amount of $9,949,615 is
hereby approved, all as more particularly set forth in a letter to the City Clerk, dated March 26,
2008, from Daniel D. Miles, P.E., Chief Executive Officer of Roanoke Valley Resource
Authority, copies of which have been provided to Council.
ATTEST:
~ j ~..r,,;fh, rn~
/~~ "C
qty, Clerk.
1_- '\
K: \Measures\rvrabudget.2009 .doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
I would like to sponsor a request from Daniel Miles, Chief Executive
Officer of the Roanoke Valley Resource Authority, for City Council to
approve its Fiscal Year 2008-2009 annual budget.
Respectfully submitted,
DLB:jb
c: City Attorney
Director of Finance
City Clerk
ROANOKE VALLEY RESOURCE AUTHORITY
March 26, 2008
Ms. Stephanie M. Moon
City Clerk, City of Roanoke
Municipal Building Room 456
215 Church Avenue, SW
Roanoke, VA 24011-1536
Dear Ms. Moon:
In accordance with the Member Use Agreement, the Resource Authority is submitting
its 2008-2009 annual budget to the City Council for approval. Enclosed are copies ofthe
2008-2009 budget for each member ofthe City Council.
A copy of the budget along with the attached letter, have been sent to Ms. Burcham. I
believe this item is scheduled for action by the City Council on April 21, 2~8 at 2:00 p.m.
:ztv~
Daniel D. Miles, P.E.
Chief Executive Officer
o;-:t
r-
If you have any questions, need additional copies of the budget, or tWed to reschedule
our placement on the Council's agenda, please let me know. Your help wit~~his matter is
appreciated. ~=.
T:o
;.:rj
(.1_1
1-'''
::Co
::a:
:$;
(I)
I~..)
cc: Bob Bengtson
1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056
Web Site: www.rvra.net
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
ROANOKE VALLEY RESOURCE AUTHORITY
2008-09
BUDGET
" ' .__._--~--~--......-.---<-----:--..------------_..--"---~ ,.:"',' , .-.,..'t-~~.., t;~~.",
S1\1ITH GAP LANDFILL
--
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
TABLE OF CONTENTS
Budget Summary
Revenues
1
3
Expenses
* Persoill1e1
* Operating
* Capital
* Reserves
* Debt Service
4
6
12
13
14
Bond/Budget Comparison
Tipping Fees Breakdown
Rutrough Road Landfill
Appendix
14
lS
16
18
*
Resolutions
2008-2009 BUDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
BUDGET SUMMARY
r
2008-2009 BUDGET .
Roanoke Valley Resource Authority SUMMARY
REVENUE 2008 -2009
Disposal Fees $ 7,956,260
Interest Income $ 657,720
Transfer from General Surplus $ 1,289,635
Sale of Recyclable Material $ 22,000
Miscellaneous $ 24,000
Transfer - Rutrough Road $ -
Total $ 9,949,615
EXPENSES
Personnel
$
1,711,620
Operating
$
3,648,056
Capital
$
120,000
Transfer to Reserves
$
1,710,000
Debt Service
$
2,759,939
Total $ 9,949,615
DISPOSAL FEES
Municipal
Per Ton $45
Private
Per Ton $55
2008 -2009 BUDGET
1
Roanoke Valley Resource Authority
SUMMARY
BUDGETS
2003 -04
2004 -05
2005 -06
2006 -07
2007 -08
2008 -09
REVENUE
Disposal Fees
$ 6,719,800
$ 7,260,200
$ 7,255,240
$ 7,401,700
$ 7,821,500
$ 7,956,260
Interest Income
$ 446,340
$ 371,340
$ 371,340
$ 482,720
$ 557,720
$ 657,720
Transfer from General
$ 876,329
$ 875,310
$ 860,885
$ 783,555
$ 926,499
$ 1,289,635
Surplus
Sale of Recyclable
$ 30,000
$ 31,000
$ 24,000
$ 26,000
$ 22,000
$ 22,000
Material
Miscellaneous
$ 19,500
$ 28,000
$ 28,000
$. 28,000
$ 26,000
$ 24,000
Transfer - Rutrough Road
$ -
$ 62,665
$ 67,205
$ 68,065
$ -
$ -
TOTAL
$ 8,091,969
$ 8,628,515
$ 8,606,670
$ 8,790,040
$ 9,353,719
$ 9,949,615
]EXPENSES
Personnel
$ 1,390,008
$ 1,516,632
$ 1,581,987
$ 1,618,535
$ 1,601,810
$ 1,711,620
Operating
$ 2,747,717
$ 2,871,757
$ 3,078,558
$ 3,251,186
$ 3,581,905
$ 3,648,056
Capital
$ 20,000
$ 312,600
$ 15,000
$ 3,000
$ 4,500
$ 120,000
Transfer to Reserves
$ 1,160,000
$ 1,160,000
$ 1,160,000
$ 1,160,000
$ 1,410,000
$ 1,710,000
Debt Service
$ 2,774,244
$ 2,767,526
$ 2,771,125
$ 2,757,319
$ 21755,504
$ 2,759,939
TOTAL
$ 8,091,969
$ 8,628,515
$ 8,606,670
$ 8,790,040
$ 9,353,719
$ 9,949,615
DISPOSAL FEES
Municipal $ per ton
45
45
45
45
45
45
Private $ per ton
55
55
55
55
55
55
% INCREASE
-2.2%
6.6%
-0.3%
2.1%
6.4%
6.4%
in expenses
2008 -2009
BUDGET
2
I
I
I
I
I
I
I
I
I
I-
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
REVENUES
2008-~~q9 ~UDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
R k VII R
A th 'ty
REVENUES
.----
CODE DESCRIPTION FY07-08 FY08-09 JUST
493 Total Tipping Fees $7,821,500 $ 7,956,260 Based on tonnage r
Munidpal
89,100 tons @
Commercial & Privat
57,900 tons @
Residential
6,500 tons @
Wood
11,700 tons @
Tires 15,900
11,080 tires @
4,420 tires @
160 tons-split .
401 Interest Income $ 557,720 $ 657,720 Debt Service Reserve
Operating & Other R
956 Transfer from General $ 926,499 $ 1,289,635 Funds available fro
Surplus
460 Sale of Recyclable $ 22,000 $ 22,000 Sale of Recyclable S
Material Metal & Miscellaneo
459 Miscellaneous Private $ 26,000 $ 24,000 Mulch Sales
Revenue .
976 Transfer from $ - $ - Deferred transfer
Rutrough Road Fund
TOTAL REVENUE $9,353,719 $ 9,949,615
oana e a ey esource u on -
IFICATION
eceipts of : 165,360
45 $ 4,009,500
e
55 $ 3,184,500
45 $ 292,500
35 $ 409,500
2 $ 22,160
5 $ 22,100
tires @ $100 $ 16,000
Total $ 7,956,260
Fund $ 132,720
eserve $ 525,000
m General Surplus fund
crap
us
this fiscal year
0 -
20 8-2009 BUDGET
3
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
TIPPING FEES
CODE DESCRIPTION FY 07-08 FY 08-09 JUST
451 City of Roanoke $2,383,000 $ 2,214,100 Munidpal Waste
46,300 tons @
Wood Waste
3,300 tons @
Tires
3,800 whole @
1,500 mixed @
City of Roanoke Total
452 County of Roanoke $2,009,600 $1,872,300 Munidpal Waste
39,000 tons @
Wood Waste
2,900 tons @
Tires
1,400 whole @
2,600 mixed @
County of Roanoke Tot
453 Town of Vinton $184,300 $ 178,800 Munidpal Waste
3,800 tons @
Wood Waste
200 tons @
Tires
400 whole @
- mixed @
Town of Vinton Total
458 Commerdal $1,507,000 $1,776,200 Commercial Waste
31,900 tons @
Wood Waste
600 tons @
Tires
- whole @
140 mixed @
Commerrial Total
3a
IHCATlON
al
45 $ 2,083,500
35 $ 115,500
2 $ 7,600
5 $ 7,500
$ 2,214,100
45 $ 1,755,000
35 $ 101,500
2 $ 2,800
5 $ 13,000
$ 1,872,300
45 $ 171,000
35 $ 7,000
2 $ 800
5 $
$ 178,800
55 $1,754,500
35 $ 21,000
2 $
5 $ 700
$1,776,200
2008-2009 BUDGET
I
I
TIPPING FEES
CODE DESCRIPTION FY 07-08 FY 08-09 JUSTIFICATION
459 Private $1,387,600 $1,553,700 Private Waste
26,000 tons @ 55 $ 1,430,000
Wood Waste
2,800 tons @ 35 $ 98,000
Tires
4,400 whole @ 2 $ 8,800
180 mixed @ 5 $ 900
160 split @ 100 $ 16,000
Private Total $ 1,553,700
463 Residential $350,000 $ 361,160 Residential Waste
6,500 tons @ 45 $ 292,500
Wood Waste
1,900 tons @ 35 $ 66,500
Tires
1,080 whole @ 2 $ 2,160
- mixed @ 5 $ -
Residential Total $ 361,160
"
TOTAL TIPPING FEE $7,821,500 $ 7,956,260
2008-2009 BUDGET
3b
I
I
I
I ·
I
I
I
I
I
I
I .
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
EXPENSES
PERSONNEL
2008-2009 ~-qDGET
I
r--
Roanoke Valley Resource Authority
PERSONNEL
I
-
CODE DESCRIPTION FY2007-OS FY200S-09 JUSTIFICATION
1010 Salaries $ 1,041,668 $1,116,864 Salaries for 29 employees
1015 Overtime $55,000 $55,000 Extra work required on Saturdays & Holidays
1020 Part - time $10,000 $24,000 Operations, Buildings and Grounds Maintenance
1116 Supplements $10,000 $10,000 Outstanding performance recognition
2100 F.I.C.A. $84,660 $91,484 7.65 % of salaries, overtime, part time
2200 Retirement - VRS $126,191 $135,453 13.44 % of salaries 26 employees $ 1,007,838
2204 Retirement - City $16,809 $17,150 15.73 % of salaries 3 employees $ 109,026
2202 Deferred Compo Match $21,840 $22,620 $30 per pay period 29 employees
2300 Hospitalization $174,059 $170,374 29 participating employees 5.0%
single 18 $401 per month $ 90,956
family 8 $633 per month $ 63,806
sing+ 1 3 $413 per month $ 15,611
includes 4 retirees
2310 Dental $6,050 $7,020 27 participating employees @ $2601 month
2400 Life Insurance - VRS $11,455 $12,296 1.22 % of salaries 26 employees $1,007,838
2401 Life Insurance - City $1,161 $1,232 1.13 % of salaries 3 employees $ 109,026
2500 Long Term Disability Ins. $2,917 $3,127 Disability Insurance for 29 employees
0.56% salaries RVRA pays 50%
2700 Workers' Compo Ins. $30,000 $35,000 Workers' Compo Insurance 29 employees
2800 Termination Pay $10,000 $10,000 Annual and sick leave payments
TOTAL PERSONNEL $1,601,810 $1,711,620
2008-2009 BUDGET _
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
4
I PERSONNEL
Roanoke Valley Resource Authority
I
POSITION # GRADE CURRENT PAY RANGE
I
CEO 1 U Unclassified
I Operations Manager 1 35 $ 61,693 to $ 91,673
I Environmental Manager 1 32 $ 53,292 to $ 79,189
Operations Supervisor $ $ 53,598
2 24 36,070 to
I Administrative Assistant 1 24 $ 36,070 to $ 53,598
Administrative Secretary 1 17 $ 25,635 to $ 38,092
I
Motor Equipment Operator II 12 19 $ 28,262 to $ 41,996
I Building Maintenance Mechanic 1 19 $ 28,262 to $ 41,996
Motor Equipment Mechanic 1 19 $ 28,262 to $ 41,996
I Scale Operator 1 16 $ 24,414 to $ 36,278
I Scale Operator/Office Assistant 1 16 $. 24,414 to $ 36,278
Account Oerk I 0 15 $ 21,480 to $ 31,918
I Laborer/Operator 3 13 $ 21,090 to $ 31,339
I Accountant 1 24 $ 36,070 to $ 53,598
Senior Equipment Operator 2 21 $ 31,159 to $ 46,301
I TOTAL SALARIES 29 $ 1,069,454 6/30/2008
I Adjustments:
I Market 2.0% $ 21,389 $ 1,090,843
Performance 2.0% mid-point $ 23,779
$ 1,188,963
I Reclassification $ 2,242
$
Total $ 47,410
I TOTAL ADJUSTED SALARIES $ 1,116,864
I 2008 - 2009 BUDGET
I 5
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
/.
EXPENSES
OPERATING
2008-2009 BUUG~T
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION. FY07-08 FY08-09 JUSTIFICATION
3004 Medical Exams $ 600 $ 600 Physical exams for new employees;
drug and alcohol random testing
3007 Contract Services $ 190,325 $ 199,430 Employee Assistance Program:
$15.50 @ x 29 employees $ 450
Groundwater Monitoring
*Drinking Water Sampling
24@$615/ sample $ 14,760
*Monitoring Wells
6 wells; 2 events/year
$18,000/event = $ 40,000
Norfolk Southern
Rail Inspections $ 1,000
Stormwater Discharge
. *Permit Sampling
1 samples x $2,500 $ 2,500
Gas Monitoring
Quarterly @ $650 $ 2,600
Oean Valley Council
12 months $ 45,000
Landscaping
$200/month $ 2,400
Tire Disposal- 800 Tons @
$94.00 + Fuel Surcharge $ 84,000
Copier Rental
$S60/month $ 6,720
Tier II Field Test $ -
3011 Janitorial Service $ 18,204 $ 18,204 Services for all Facilities
$1,517/month $ 18,204
3012 Exterminating Services $ 1,524 $ 1,644 T5. - $72/month $ 864
S.G. - $65/month $ 780
Arbitrage Testing $ -
3013 Professional Services $ 77,565 $ 73,900 Auditing Services $ 12,000
Legal Services $ 47,000
Engineering Services $ 7,000
Software support $ 2,400
Outside Legal $ 4,000
Leachate sampling $ 1,500
3029 Munidpal Waste $ 1,760,000 $1,792,439 Norfolk Southern 153,860
58 tons/car = 2,600 2.5% increase (rail)
1,800 cars: $729/ car $ 1,312,200
853 cars: $S63/car $ 480,239
Total $ 1,792,439
2008-2009 BUDGET
6
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
3030 Waste Water Freight $ 106,970 $ 107,160 Leachate Cars
190 Cars @ $564 $ 107,160
3035 Stone Car Freight Charge $ 8,430 $ 8,445 Stone Cars 15 Cars @ $563 $ 8,445
3101 Temporary Help $ 5,000 $ - Buildings and grounds maintenance
3202 Repairs/Office Equipment $ 1,000 $ 1,000 Maintenance and repairs to office equipment
3204 Repairs to Autos $ 4,000 $ 3,000 Maintenance and repairs to all road vehicles
3206 Repairs to Data $ 1,500 $ 2,000 Maintenance and repairs to
Processing all data processing equipment
3208 Repairs to Buildings $ 80,000 $ 90,000 Maintenance and repairs to all buildings
and Grounds and property; pump stations, septic tanks.
3209 Repairs to Other $ 160,000 $ 170,000 Construction Equipment
Equipment Off Road Vehides $ 135,000
Tipper $ 10,000
Railcars $ 5,000
Miscellaneous Equipment $ 20,000
Tub Grinder, Seeder, etc.
3530 Printed Forms $ 3,000 $ 3,000 Letterhead, envelopes, cards, scale tickets
repair orders, purchasing forms
includes General Counsel
3610 Advertising $ 2,500 $ 2,500 Personnel, RFP, bids, public hearings, etc.
3620 Public Information $ .3,000 $ 2,500 Handouts $ 1,100
User Brochures $ 300
HHW Brochures $ 600
Miscellaneous $ 500
2008-2009 BUDGET
7
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
3625 Promotional Articles $ 1,000 $ 1,000 Recycling handouts, pens,
pencils, miscellaneous items
3630 Special Events $ 2,500 $ 2,500 Annual Employee Functions &
Customer Appreciation Day
4600 Central Services $ 48,000 $ 49,500 Administrative services,
Roanoke County/Roanoke
City for data processing,
accounting, miscellaneous
5110 Utilities - Electricity $ 50,000 $ 51,500 Transfer Station
$1,625/month $ 19,500
Smith Gap Landfill
$2,542/ month $ 32,000
5121 Utilities - Heat - Fuel $ 25,880 $ 31,500 Transfer Station
Natural Gas $ 6,500
Smith Gap Landfill
Propane Gas $ 25,000
5141 Water Service - Transfer $ 3,500 $ 3,500 Water Service for Transfer
Station Station
5142 Sewer Service - Transfer $ 12,500 $ 12,500 Sewer Service
Station
Leachate - Smith Gap $ 12,500
5210 Postage $ 4,000 $ 4,000 Postage for all mailings and
correspondence, postage
meter rent, includes General
Counsel
5230 Telephone $ 5,000 $ 5,000 Telephone service to both
facilities, rental of lines &
equipment, long distance
calls, fax lines, includes
General Counsel
5235 Cell Phones $ 1,680 $ 2,400 Service for six cell phones
2008-2009 BUDGET
8
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
5302 Property Insurance-Fire $ 56,000 $ 39,000 Coverage for all buildings, contents,
and equipment
5305 Motor Vehicle Insurance $ 9,000 $ 9,000 Insurance for on-road vehicles
5307 Public Officials Insurance $ 400 $ 400 Insurance through VML or V ACO pools
5308 General Liability Ins. $ 10,600 $ 10,600 Coverage for all facilities & property
5410 Rent of Equipment $ 12,000 $ 5,280 Rental of Miscellaneous Equipment
Heavy Equipment
Emergency Equipment
5501 Trave1- Mileage $ 500 $ 500 Use of personal vehicles for RVRA
business, staff, and Board Members
5503 Travel- Lodging $ 2,500 $ 3,500 Out of town conference lodging, SW ANA,
VML, legal conferences, including meals
5504 Conference $ 1,500 $ 2,000 Conference registrations; SW ANA, VML,
legal conferences
5520 Dinner Meetings - $ 2,500 $ 3,000 Monthly Board meetings, dinners, and
Luncheons luncheons associated with RVRA
5540 Training & Education $ . 2,000 $ 2,000 Operator training for hazardous materials,
certification, miscellaneous
5601 Contributions $ 402,000 $ 402,000 Payments per contract to:
Roanoke County $ 300,000
"- Roanoke City $ 100,000
Volunteer fire and rescue $ 2,000
2008-2009 BUDGET
9
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY07-08 FY08-09 JUSTIHCATION
5801 Dues $ 1,500 $ 1,000 Professional &. Association dues:
SW ANA, SWVSWMA,
&. IAAP
Returned check fees and mise. fees
5815 Warrants and Fees $ 19,200 $ 19,200 DEQ annual fee --$18,000
Returned check fees $1,200
5823 Employee Recogniti()ll $ 6,000 $ 6,000 A wards and Certificates
5850 Miscellaneous Operating $ - $ - No programs planned
6010 Office Supplies $ 6,000 $ 4,000 Office paper, pens, pencils, folders, etc.
6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies
6013 Small Equipment &. $ 10,000 $ 12,000 Small items of office and shop equipment
Supplies and supplies, tools, miscellaneous
6040 Medical Supplies $ 1,000 $ - Moved to Safety Equipment Fund
6050 Janitorial Supplies $ 1,500 $ 1,500 Supplies for general cleaning &. sanitation
6071 Radio Parts $ 3,600 $ 3,600 Communications EqUipment
6080 Gas, Oil, Grease $ 260,000 $ 275,000 Fuel for all equipment and vehicles,
includes oil, lubricants
6091 Tires, Tubes, Parts $ 50,000 $ 60,000 Replacement and maintenance parts and
supplies for all equipment and vehicles
6130 Uniform and Weating $ 14,000 $ 14,100 Safety Shoes - 24 employees $ 2,400
Apparel Rain gear, shirts, hats, misc. $ 1,500
Rental of uniforms - 24 $ 10,000
mats &. towels $ 200
10
2008-2009 BUDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
R kVllR
A th 'ty
OPERATING
,---- oano e a ey esource u on
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFI
6202 Subscriptions $ 100 $ 100 Professional magazines
6203 Books $ 200 $ 200 ~cellaneousbooks
6211 Code Books $ - $ - ~cellaneous legal co
6501 Other Operating Supplie $ 25,000 $ 25,000 Disinfectants, deodoriz
gravel and stone for ro
fertilizers and lime for
areas and other areas,
office supplies
6503 Fire Equipment and $ 1,200 $ 1,200 Fire hoses & extinguish
Supplies and for annual inspec
6510 Safety Equipment and $ 1,200 $ 2,000 Update Red Cross vide
Supplies
9670 Un-appropriated Balance $ 104,327 $ 106,254 For unexpected expen
TOTAL OPERATING $ 3,581,905 $ 3,648,056
CATION
and manuals
and manuals
de books
ers, salt for roads,
ads, seed, mulch
seeding slopes, fill
miscellaneous
ers replacements &
tions for both facilities
o and books
ditures 3.0%
2008-2009 BUDGET
11
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I '.>
Roanoke Valley Resource Authority
EXPENSES
CAPITAL
2008-2009 BplJ.GET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
eAPIT AL
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
8101 Machinery & Equipment $ - $ -
New
8102 Machinery & Equipment $ - $ -
Replacement
8201 Furniture, Office $ - $ -
Equipment New
8202 Furniture, Office $ - $ -
Equipment Replacement
8302 Communications $ 3,000 $ -
Equipment Replacement
8402 Small Capital Outlay $ - $ -
Replacement
8701 Data Processing $ - $ -
Equipment New
8702 Data Processing $ - $ -
Equipment Replacement
8902 New Building $ - $ 120,000 HHW storage building
TOTAL CAPITAL $ 3,000 $ 120,000
2008-2009 BUDGET
12
I
I Roanoke Valley Resource Authority
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
EXPENSES
RESERVES
~OOs..2D09 BUDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
RESER YES
CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION
7N2008 2008-09 2008-09 6/30/09
924500 Landfill Oosure $ 5,362,755 $ 600,000 $ 2,351,000 $ 3,611,755 As required by Bond
Indenture and State &
FederIDregmationsto
close Smith Gap landfill.
Expenditure for
construction of Phase I.
925010 Repair & $1,749,654 $ 400,000 $1,500,000 $ 649,654 For replacement of
Replacement equipment per
Reserve equipment replacement
schedule.
925020 EnvironmentID $ 500,000 $ - $ - $ 500,000 Groundwater
Contingency Fund protection fund per
locID permit.
925030 Landfill Host $ 118,000 $ 10,000 $ - $ 128,000 As per locID permit.
Community There are no planned
Improvement Fund expenditures.
925040 Property V IDue $ 443,193 $ - $ - $ 443,193 As per locID permit.
Protection. Current fund is
adequate based on
anticipated SIDes.
925050 Future Site $1,495,585 $ 500,000 $ 831,000 $ 1,164,585 Construction of
Development Phase 5 and
Project Management
925060 Landfill Interim & $ 244,000 $ - $ - $ 244,000 For development of
Post Development . unused portions of
Smith Gap property
for recreation.
925065 CapitID $ - $ 200,000 $ 70,000 $ 130,000 For maintenace and
Improvement improvements to the
Fund facilities.
Expenditure to replace
carpet and tile
TOTAL RESERVE $ 9,913,187 $ 1,710,000 $4,752,000 $ 6,871,187
FUNDS
2008-2009 BUDGET
13
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
BONDIBUDGET
COMPARISON
~qp8-20q9 6.uoqf;T
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
BOND BUDGET
COMPARISON
CATEGORY BOND CURRENT FY2008-09
PROJECTION BUDGET BUDGET
WASTE GENERATION (Tons)
Solid Waste Generated
Residential Waste 84,000 100,700 95,600
Commercial Waste 111,300 50,000 57,900
Less: Additional Source Recycling
Residential Waste (5,200) 0 0
Commercial Waste (7,000) 0 0
Solid Waste to the System 183,100 150,700 153,500
.
OPERATING REVENUES
Tipping Fee Revenue Requirement $ 13,346,000 $ 7,821,500 $ 7,956,260
Interest Income $ 1,034,000 $ 557,720 $ 657,720
Recycling Income $ - $ 48,000 $ 46,000
Transfer from General Surplus $ - $ 926,499 $ 1,289,635
Other Income $ - $ -
Total Operatin~ Revenues $ 14,380,000 $ 9,353,719 $ 9,949,615
OPERATING EXPENSES
Landfill and Transfer Station $ 5,064,000 $ 2,912,815 $ 3,171,632
Rail Expenses $ 2,842,000 $ 1,875,400 $ 1,908,044
Total Operatin~ Expenses $ 7,906,000 $ 4,788,215 $ 5,079,676
NET REVENUE AVAILABLE for DEBT SERVICE $ 6,474,000 $ 4,565,504 $ 4,869,939
DEBT SERVICE $ 3,589,000 $ 2,755,504 $ 2,759,939
DEPOSITS TO RESERVE ACCOUNTS
Oosure Fund $ 500,000 500,000 600,000
Renewal and Replacement Funds
Repair & Replacement Reserves $ 700,000 400,000 400,000
Environmental Contingency Fund $ 130,000 - -
Host Community Improvement $ 10,000 10,000 10,000
Property Value Protection $ - - -
Capital Improvement Fund $ - - 200,000
Total Deposits to R & R Fund $ 840,000 $ 410,000 $ 610,000
HOST FEES $ 400,000 $ 400,000 $ 400,000
EXCESS REVENUES $ 1,145,000 $ 500,000 $ 500,000
INDENTURE COVERAGE TEST (.10 minimum) 0.3190 0.1815 0.1812
ADDITIONAL DEPOSITS TO RESERVES
Further Site Development $ 920,000 $ 500,000 $ 500,000
Interim and Post Development $ 25,000 $ - $ -
Recycling $ 200,000 $ - $ -
Total Additional Deposits to Reserves $ 1,145,000 $ 500,000 $ 500,000
SOLID WASTE TIPPING FEES ($/ton)
Residential (Municipal) $ 69.18 $ 45.00 $ 45.00
Commercial $ 74.18 $ 55.00 $ 55.00
2008--2009 BUDGET
14
I
I
I
I
I
I
I
I'
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
TIPPING FEE
BREAKDOWN
400~.2009 BUDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
TIPPING FEE
BREAKDOWN
CATEGORY LANDFILL TRANSFER TRANSPORT. TOTAL PERCENT
OPERATIONS 22.17 10.92 12.43 45.52 59%
DEBT SERVICE 7.91 4.14 5.93 17.98 23%
DEPOSITS
AND 12.23 1.51 0.00 13.75 18%
RESERVES
*
TOTAL 42.32 16.57 18.36 77.25 100%
PERCENT AGE 55% 21% 24% 100%
NOTES:
Operations costs are estimated to be 67% landfill and 33 % transfer station. $ 5,079,676
Rail operating costs $ 1,908,044
Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. $ 2,759,939
Deposits allocated as 89% landfill, 11% transfer (includes host fees). $ 2,110,000
Based on receiving a total of
153,500
tons
* Additional revenue other than tipping fees allows total to be reduced to the proposed rates of:
Municipal $ 45.00 per ton
Commercial $ 55.00 per ton
2008-2009 BUDGET
15
I
I
I
I
I
I
I
I
I'
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
"
I .
RUTROUGH ROAD
LANDFILL
2008-2009 BUDGET
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
RUTROUGH ROAD
LANDFILL
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
Beginning Balance $ 4,669,181 $ 4,377,881 Antidpated Balance
July 1, 2008
,
,
Expenditures -Budgeted $ 411,300 $ 365,300 All Post Oosure Care Activities
Interest $ 120,000 $ 120,000 Estimated Interest Income from
Investments
ESTIMATED BALANCE $ 4,377,881 $ 4,132,581
2008-2009 BUDGET
16
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Roanoke Valley Resource Authority
RUTROUGH ROAD
LANDFILL
CODE DESCRIPTION FY07-08 FY08-09 JUSTIFICATION
3007 Contract Services $ 140,800 $ 90,800 Groundwater Monitoring
Lab Analysis - 2 Events $ 35,000
Gas Monitoring Quarterly
$950jEvent $ 3,800
Gas Extraction System $ 12,000
monitoring
Cap Maintenance $ 30,000
miscellaneous seeding,
grading, E & S control care
Road Maintenance Stone $ 10,000
Synthetic cap installation $ -
Assessment of Corrective $ -
Measures
3013 Professional Services $ 62,000 $ 66,000 Engineering Services
Groundw;ater Sampling
2 Events @ $18,000 $ 36,000
Groundwater Assessment $ 10,000
Program
Miscellaneous $ 10,000
Legal Services $ 10,000
.3208 Repair and Maintenance $ 200,000 $ 200,000 Disposal of Leachate $ 200,000
5110 Utilities - E1ectridty $ 6,000 $ 6,000 Electric Service for Blower jFlare Station
5230 Telephone $ - $ - Included in internal services
5815 Warrants & Fees $ 500 $ 500 DEQ Annual Fee
5850 Miscellaneous $ 2,000 $ 2,000 advertisement and bottled gas.
6302 Property Insurance $ - $ - Coverage for Flare Station and Assodated
Equipment
8101 Machinery & Equipment $ - $ -
9808 Transfer to RVRA $ - $ - Administrative Cost not charged this FY
Operations to assist in finandal assurance calculations
.
. TOTAL $ 411,300 $ 365,300
2008-2009 BUDGET
17
I
I Roanoke Valley Resource Authority
I
1
1
1
1
1
I
I
1
1
I
I
I
I
1
1
I. ";. '
APPENDIX
20Q~2QP9 ~UPGET
. ;
I
I
I
I
I
I
I
I
I
I
I
I.
I
I
I
I
I
I
I
RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY
Adopted this 26th day of March 2008
RA#2008-499
A RESOLUTION approving the Authority's annual budget for fiscal year 2008-
2009 and authorizing submittal of such budget to the governing bodies of the Charter
Member Users for approval. "
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The fiscal year 2008-2009 Annual Budget for the Roanoke Valley Resource
Authority as set forth in the report and accompanying attachments by the Chief Executive
Officer dated March 26, 2008, and submitted to this Board is hereby approved;
2. The Authority Chairman is authorized on behalf of the Authority to submit the
fiscal year 2008-2009 annual budget and related documents to the governing bodies of the
Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town
of Vinton, for approval in accordance with the requirements of the Roanoke Valley
Resource Authority Members Use Agreement, dated October 23, 1991, as amended.
On motion of Ms. Hyatt and carried by the following recorded roll call vote:
AYES:
Mr. Bengtson, Ms. Hyatt, Ms. Snyder, Mr. Tensen
NAYS:
ABSENT: Ms. Green, Mr. Levy
ATTEST:fiJJt:<M~ 1~a..flo4V
Deborah T. Charles
RVRA Board Secretary
~
QInuntlJ nf ~ctnnkc
WANDA G. RilEY, CPS
CLERK TO THE BOARD
wriley@roanokecountyva.gov
P. O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMC .
DEPUTY CLERK
bholton@roanokecountyva.gov
April 11, 2008
MARYV. BRANDT, CPS
ASSISTANT DEPUTY CLERK
mbrandt@roanokecountyva.gov
Mr. Daniel Miles, CEO
Roanoke Valley Resource Authority
1020 Hollins Road
Roanoke, VA 24012
Dear Mr. Miles:
Attached is a copy of Resolution 040808-4 approving the Roanoke Valley Resource
Authority budget for the fiscal year 2008-2009. This resolution was adopted by the Board
of Supervisors attheir meeting on Tuesday, April 8, 2008.
If you need further information, please do not hesitate to contact me.
Sincerely,
~9.)~
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Enclosure
cc: Stephanie Moon, Clerk, Roanoke City Council
Darleen Bailey, Clerk, Vinton Town Council
Diane D. Hyatt, Chief Financial Officer w/o Enc.
Paul M. Mahoney, County Attorney w/o Enc.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, APRIL 8,2008
RESOLUTION 040808-4 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2008-
2009
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 26, 2008, a copy of which is on file in the
office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley
Resource Authority has submitted a request that the County approve the FY 2008-2009
budget of the Roanoke Valley Resource Authority.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the FY 2008-2009 budget for the Roanoke Valley Resource
Authority as set forth in the March 26, 2008, report of the Authority Chief Executive
Officer, a copy of which is incorporated by reference herein, is hereby APPROVED, and
the County Administrator and the Clerk are authorized to execute and attest,
respectively, on behalf of the County, any documentation, in form approved by the
County Attorney, necessary to evidence said approval.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
.
A COPY TESTE:
~~.~
Brenda J. H ton, CPS
Deputy Clerk to the Board
cc: Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Daniel Miles, CEO, RVRA
1:. ,
TOWN OF VINTON
311 So. Pollard Street
VINTON, VIRGINIA 24179-2531
PHONE (540) 983-0607
FAX (540) 983-0626
Darleen R Bailey
Town Clerk
April 30, 2007
tIn'!',!
. ........ i:"Ii,...
~;I JrJ:~1"':
. t'.t....1fi..
"/17yj... ~
., I ~tt::' .
',ltW'.
'/~'t "
...,....'
....~.
Mr. Dan Miles, CEO
Roanoke Valley Resource Authority
102 Hollins Road
Roanoke, Virginia 24012
Dear Mr. Miles:
Attached is a copy of Resolution No. 1777 approving the Roanoke Valley Resource Authority
budget for fiscal year 2008-2009. This resolution was adopted by Vinton Town Council at their
regular meeting on Tuesday, April 15, 2008.
Please advise if you need any further information.
Sincerely,
fJ Ct:\.JLeL<-- --11 .tJ ~'i
Darleen R. Bailey
Town Clerk
Enclosure
r .. "'. ~
cc: .stephanie Moon, Clerk, Roanoke City Counc.il
Wanda Riley, Clerk, Roanoke County Board of Supervisors
Barry W. Thompson, Finance Director/Treasurer
dbail ey{cV,vintonva. gOY
RESOLUTION NO. 1777
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 15,
2008, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311
SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, the Town of Vinton, along with Roanoke County and Roanoke City are the governing
bodies ofthe Roanoke Valley Resource Authority (RVRA);
WHEREAS, in accordance with the Member Use Agreement dated 23 October 1991, the annual
budget of the Authority.must be submitted for approval by each of the governing bodies;
and
WHEREAS, on March 26, 2008, the RVRA approved its 2008-2009 annual budget in the amount of
$9,949,615 to be submitted for approval.
NOW THEREFORE BE IT RESOL YEn, that the Vinton Town Council does hereby approve the
2008-2009 operating budget in the amount of$9,949,615 to operate and maintain the Roanoke Valley
Resource Authority.
Adopted on motion made by Councilman Rotenberry, and seconded by Councilwoman Fidler, with the
following votes recorded:
AYES:
Altice, Fidler, Obenchain, Rotenberry & Mayor Grose
NAYS:
None
APPROVED:
ATTEST:
O~L~ cR. 6~
Darleen R. Bailey, Town Clerk .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
. 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-m'ail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 38057-042108 appropriating
funds from the Commonwealth of Virginia Compensation Board
Technology Trust Fund for Supreme Court of Virginia fees for upgrades,
maintenance, and other charges in the Office of Circuit Court Clerk, and
amending and reordaining certain sections of the 2007-2008 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
jpp.~ .In.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Brenda S. Hamilton,' Clerk, Office of Clerk of Circuit
Court
Darlene l.Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Management and Budget
~~
~.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38057-042108.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Compensation Board Technology Trust Fund for Supreme Court of Virginia fees for
upgrades, maintenance, and other charges in the Office of Circuit Court Clerk, amending
and reordainin9 certain sections of the 2007-2008 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
Comp Board Tech Trust Fund FY08
35-120-5154-2010
$ 45,391
35-120-5154-5154
45,391
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
'{n' !/ ...
,',../,,:,"~AJ
. I', I ,. C-
Cit Clerk."
y .. \:'<
c~o~
~i~
\.)
CLERK OF
CIRellI')' a
O&~-l>
Criminal: (540) 853-6723
Civil: (540) 853-6702
CIRCUIT COURT
OF THE CITY OF ROANOKE
TWENTY-THIRD JUDICIAL CIRCUIT
OF VIRGINIA
315 Church Avenue, S.w.
P.O. Box 2610
Roanoke, Virginia 24010
BRENDA S. HAMILTON
CLERK
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: ACCEPTANCE OF
COMP BOARD
TECHNOLOGY
TRUST FUNDS
Background:
The Clerk of the Circuit Court is responsible, by statute, for the recordation of legal
instruments. These instruments include: Land Records, Marriage Licenses, Financing
Statements, Assumed Names, Wills and other Probate Records; and Law, Chancery and
Criminal Orders. These Records must be maintained and be available to the public.
The State Compensation Board through the Technology Trust Fund has made available
funds to be allocated toward contractual obligations for those offices that have indicated
funds were needed. The Circuit Court Clerk's Office for the City of Roanoke has been
allocated reimbursement in the amount of $45,391, for charges by the Supreme Court
of Virginia and Sutton Information Systems. These charges were for equipment
upgrades, maintenance and plat scanning, and conversion.
Considerations:
The acceptance of these funds is vital to the Circuit Court Clerk's Office meeting the
year- end budget obligations and reduces the local cost.
Recommended Action:
Accept funding from the Compensation Board Technology Trust Fund in the amount of
$45,391.
Honorable Mayor and Members of City Council
April 21, 2008
Page 2
Adopt the accompanying budget ordinance to appropriate funding of $45,391 and to
establish a revenue estimate in the same amount in accounts to be established by the
Director of Finance in the Grant Fund.
;J~Jt~
BSH:jmh
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Acceptance of Technology
Trust Funds for the Clerk of
Circuit Court C008-00001
I concur with the recommendation from Brenda S. Hamilton, Clerk of Circuit Court,
for the City of Roanoke, with respect to the subject reference above and
recommend that City Council adopt the budget ordinance to establish a revenue
estimate in the amount of $45,391.00 and appropriate funding in the same
amount to an expenditure account to be established by the Director of Finance in
the Grant Fund.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:ld
i-') ! i ,-.;-
'_' ~.L~', l_"(
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Sherman Stovall, Director of Management and Budget
/'
CITY OF ROANOKE
,~~OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Emergency Procurement of
HVAC Services for Commonwealth
Building
Pursuant to the requirement of 941 of the City Charter, this is to advise Council
that an emergency procurement has been approved for HVAC services for the
Commonwealth Building. Such services will involve lab9r, material and equipment
to clean and coat the building's five air conveyance systems. This action is being
taken as a result of the U. S. General Services Administration (GSA) requesting
immediate corrective action for the HVAC system emitting black soot material from
the duct work in the U.S. Bankruptcy Court. I have therefore authorized services
through Southern Air to perform the necessary repair, cleaning and testing of the
HVAC ductwork system. Work will be scheduled immediately.
This is for informational purposes and no action by Council is required.
Respectfully submitted,
~
D~rlen~ L. Bur l' am
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Kenneth S. Cronin, Director of General Services
Sharon T. Gentry, Purchasing Manager
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail': cIerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 38059-042108 establishing
revenue estimates and appropriating or transfer expenses to fund the
operations of the Campbell Garage for the remainder of fiscal year 2008,
and amending and reordaining certain sections of the 2007-2008 Parking
Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely, ,
h,.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director, Management and Budget
, Deborah J. Moses, Parking Coordinator
~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38059-042108.
AN ORDINANCE to establish revenue estimates and appropriate or transfer
expenses to fund the operations of the Campbell Garage for the remainder of fiscal year
2008, amending and reordaining certain sections of the 2007-2008 Parking Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2908 Parking Fund Appropriations be, and the same are hereby,'
amended and reordainE3d to read and provide as follows:
Appropriations
Administrative Supplies - Market Garage
Building Maintenance - Elmwood Lot
Professional Services - Campbell Garage
Telephone - Campbell Garage
Electric - Campbell Garage
Water and Sewage - Campbell Garage
Administrative Supplies - Campbell Garage
Equipment Maintenance - Campbell Garage
Building Maintenance - Campbell Garage
Administrative Supplies - Ctr in Sq Garage
Building Maintenance - Ctr in Sq Garage
Building Maintenance - Williamson Lot
Revenues
Campbell Garage Monthly Parking
Campbell Garage Short Term Parking
07-540-8200-2030 $
07-540-8208-2050
07-540-8213-2010
07 -540-8213-2020
07 -540-8213-2022
07-540-8213-2026
07-540-8213-2030
07-540-8213-2048
07-540-8213-2050
07-540-8215-2030
07 -540-8215-2050
07-540-8230-2050
07-110-1234-0592
07-110-1234-0593
(2,000)
(4,450)
18,100
300
3,800
100
2,000
250
3,000
(1,500)
(11,900)
(3,000)
2,700
2,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
I.; ~j \,' ( i\~;, k I iI,
I
.~,.~
City Clerk. "
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 22, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Revised Resolution No. 38058-042108 naming a new
City parking garage the Campbell Garage; establishing parking fees for such
new garage; providing that the provisions of Resolution No. 37901-091707
establishing parking procedures and other matters for City parking facilities
shall also be applicable to Campbell Garage; and directing amendment of the
Fee Compendium.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21 , 2008.
Sincerely,
Cfl:L0)
Sheila N. Hartman, CMC
Deputy City Clerk
SNH:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director, Management and Budget
Deborah J. Moses, Parking Coordinator
p ,-r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of Apri1, 2008.
No. 38058-042108.
A RESOLUTION naming a new City parking garage the Campbell Garage; establishing
parking fees for such new garage; providing that the provisions of Resolution No. 37901-091707
establishing parking procedures and other matters for City parking facilities shall also be applicable
to Campbell Garage; and directing amendment ofthe Fee Compendium.
BE IT RESOLVED by the Council of the City of RoanQke that:
1. In accordance with the recommendation in the City Manager's letter to Council dated
April 21, 2008, Council hereby names the new City parking garage located at 335 Campbell Avenue,
S.W., the "Campbell Garage."
2. The parking fees for the Campbell Garage shall be in accordance with the following
fee schedule effective May 1, 2008:
Campbell Garage
Fee Schedule
Monthly umeserved $65/mo ..",
.....\
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
.
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
R-CampbeIl Garage.doc
1
3. The provisions of Resolution No. 37901-091707, adopted by Council on September
17, 2007, establishing parking procedures and other items for City parking facilities are hereby
incorporated herein by reference and are hereby applicable to Campbell Garage.
4. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as ofthat date, shall be amended to reflect the new fees to be charged at the Campbell
Garage'
ATTEST:
t>). ~
R-Campbell Garage.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Naming of a New City Parking
Garage and Establishment of
Parking Fees and a Revenue
Estimate for Such Garage
Background:
On June 21, 2004, City Council authorized the issuance of bonds to fund the
development and construction of a new public parking garage to be located at
335 Campbell Avenue, SW. On February 21, 2007, the City contracted with
Donley's LLC for the design and construction of this parking garage. This new
garage is expected to open to the public in May of 2008.
Considerations:
In preparation for the opening of this garage it is necessary to name the garage
and to establish parking fees to be charged to users of the garage. The name
recommended for this garage is the "Campbell Garage." The proposed fees are
set forth in Attachment A to this letter. Such parking fees are consistent with
the parking fees established by Council for other City garages in Resolution No.
37901-091707, adopted on September 17, 2007.
Honorable Mayor and Members of City Council
April 21, 2008
Page 2
Recommended Action:
City Council approve naming the new garage "Campbell Garage."
City Council approve the parking fees as set forth in Attachment A for Campbell
Garage and amend the City's Fee Compendium to reflect such fees to start on
May 1, 2008.
Provide that the provisions of Resolution No. 37901-091707 establishing
parking procedures and other matters for City parking facilities shall also be
applicable to Campbell Garage.
Adopt the accompanying budget ordinance to establish a revenue estimate for
the remainder of FY08 for this facility in the amount of $4,700 and appropriate
funding of the same in expense accounts to be established by the Director of
Finance in the Parking Fund.
Darlene L. Bur
City Manager
DLB:djm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Debbie Moses, Parking Coordinator
CM08-00056
'..;._ L. 'f i ' "
Attachment A to Council Letter No. CM08-00056
Campbell Garage
Fee Schedule
Monthly unreserved $65/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
Campbell Garage Budget FY08
Revenues
Short Term $ 2,000
Long Term 2,700
Total Revenues 4,700
Expenses
Fees for Professional Services 3,650
Administrative Supplies 200
Telephone 100
Utilities 250
Maintenance Building 500
Total Expenses $ 4,700
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone.: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN,CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38058-042108 naming a new City
parking garage the Campbell Garage; establishing parking fees for such
new garage; providing that the provisions of Resolution No. 37901-
091707 establishing parking procedures and other matters for City
parking facilities shall also be applicable to Campbell Garage; and
directing amendment of the Fee Compendium. "
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008.
Sincerely,
JRJt~fn.~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director, Management and Budget
Deborah J. Moses, Parking Coordinator
.~
p.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st aay of April, 2008.
No. 38058-042108.
A RESOLUTION naming a new City parking garage the Campbell Garage; establishing
parking fees for such new garage; providing that the provisions of Resolution No. 37901-091707
establishing parking procedures and other matters for City parking facilities shall also be applicable
to Campbell Garage; and directing amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
L In accordance with the recOlmnendation in the City Manager's letter to Council dated
April 21 , 2008, Council hereby names the new City parking garage located at 355 Campbell Avenue,
S.W., the "Campbell Garage."
2. The parking fees for the Campbell Garage shall be in accordance with the following
fee schedule effective May 1, 2008:
Campbell Garage
Fee Schedule
Monthly unreserved $65/mo
Short tenn weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 ills. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
R-Campbell Garage.doc
1
3. The provisions of Resolution No.3 790 1-091707, adopted by Council on September
17, 2007, establishing parking procedures and other items for City parking facilities are. hereby
incorporated herein by reference and are hereby applicable to Campbell Garage.
4. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fees to be charged at the Campbell
Garage'
ATTEST:
tt+h'./',:" J_ii"J.-\......., ~<'3'Yv
r~a,rl .
\""1 ! '. \
City Cfeik !
R-Campbell Garage.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication recommending approval and re-establishment of the'
Downtown Residential Parking Program for City-owned or controlled
parking garages for a two-year period, effective from April 1, 2008, was
before the Council of the City of Roanoke at a regular meeting held on
Monday, April 21, 2008.
The matter was tabled and referred back to the City Manager to receive
comments from downtown residents/Downtown Roanoke, Inc., and report
back to the Council.
Sincerely,
1r11~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Jesse A. Hall, Director of Finance .
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Management and Budget
Deborah J. Moses, Parking Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Reestablishment of the
Downtown Residential Parking
Program for City Owned and
Operated Parking Garages
Background
City Council previously approved a program to provide residents within the
Downtown Service District up to two parking spaces in certain City owned and/or
operated parking garages (Resolution No. 36992-032105) That action has been in
effect for three years and expired as of March 31, 2008. Currently there are 67
residents that take advantage of this program using the Center in the Square,
Elmwood Park, Church Avenue, Tower and Market Garages.
Gainsboro Garage has not been part of the residential parking program to date.
Primary users of this Garage, the residents of 8 Jefferson Place, have been provided
one parking space in the Gainsboro Garage, which is paid for by the City of
Roanoke per the terms of the Shenandoah Crossing Agreement between the City
and Roanoke Redevelopment and Housing Authority that developed the apartment
project. This parking provision will end in November of 2008, which means that
such residents will be required to pay full public parking rates for any spaces which
they wish to use in City parking garages. There are currently 76 residents of 8
Jefferson Place taking advantage of the Shenandoah Crossing Agreement.
Honorable Mayor and Members of City Council
April 21, 2008
Page 2
In addition, the City has constructed a new 353 space public parking garage at
335 Campbell Avenue ( Campbell Garage) which will be open to the public in May
of 2008. The addition of this new facility to the residential parking program will
greatly enhance the City's ability to provide parking in the Central Business District,
as defined below, (CBD), including residential uses.
Considerations:
The City desires to reestablish its downtown residential parking program for an
additional two years under the City of Roanoke Residential Parking Program
(Program) set out in Attachment A to this letter. In order to provide equity in the
Program for all residents in the CBD and to increase the supply of available
parking for all users, the City should add the Gainsboro and Campbell Garages to
the reestablished Program. For the purpose of the Program the CBD would be
redefined in paragraph 2 of Attachment A.
Projected growth in residential development has placed new demands on evening
and weekend parking, as well as weekday parking. The addition of these two
garages will add over seven hundred parking spaces to the Residential Parking
Program to address this growth.
Recommendation:
City Council adopt a resolution approving and reestablishing the above referenced
Program, as set forth in Attachment A, to provide parking permits for residents
within the CBD in City owned and/or operated parking garages in accordance with
the Program.
City Council provide that such Program be effective retroactively from April 1,
2008, and extend through March 31, 2010, unless sooner modified or terminated
by City Council.
Authorize the City Manager to take such actions as may be needed to implement,
administer, and enforce such Program.
Respectfully submitted,
.cALJ~
if
Darlene L. Burcham
I . ." .: ' .' ; . "":" \./
. ::C1ty'Managet I
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Debbie Moses, Parking Coordinator
CM08-00058
p.-r:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION reestablishing and adopting a Residential Parking Program
retroactive to April I, 2008, providing for up to one free parking pem1it and one
reduced price parking permit for certain downtown residents under certain conditions
in City owned or operated parking garages, as recommended by the City Manager;
and authorizing the City Manager to take sllch actions as may be needed to
implement, administer, and enforce sllch Program.
WHEREAS, this Council seeks to encourage persons to live downtown; and
WHEREAS, the provision of adequate parking in the downtown area is
critical to the success of City Council's goal of encouraging downtown housing.
THEREFORE, BE IT RESOLVED by the COllncil ofthe City of Roanoke as
follows:
1. City Council approves, adopts, and hereby reestablishes a Residential
Parking Program (Program) providing for up to one free parking permit and one
reduced price parking permit for certain downtown residents under certain conditions
in certain City owned or operated parking garages, the details of which are set forth
in the City Manager's letter dated April 21, 2008 to this Council, and Attachment A
to such letter. Council also appr?.:r,es the Program's definition of the Central
Business District set forth in paragraph 2 of Attachment A.
R-downtown residential parking.doe
1
2. This Program shall be effective retroactive from April 1, 2008, and
extend through March 31, 2010, unless sooner modified or terminated by City
Council.
3. The City Manager is authorized to take such actions as may be needed
to implement, administer, and enforce such Program.
ATTEST:
City Clerk.
R-downtown residential parking.doc
2
Attachment A
To Council Letter CM08-00058
Effective Date - April 1, 2008
City of Roanoke Residential Parking Program for City Owned and Operated
Parking Garages
1. This City of Roanoke Residential Parking Program (Program) applies to
residents living in the City's Central Business District.
2. For this Program the Central Business District (CBD) is defined as the
area bounded by:
BEGINNING at the intersection of Interstate 581 and Kimball
Avenue, N.E. and proceeding south on Interstate 581 to its
intersection with Elm Avenue, S.E.; then proceeding westwardly
along Elm Avenue to its intersection with Franklin Road, S.W.; then
proceeding northwardly along Franklin Road to its intersection with
Marshall Avenue, S.W.; then proceeding westwardly along Marshall
Avenue, S.W. to its intersection with 5th Street, S.W.; then
proceeding northwardly along 5th Street, S.W. to its intersection
with the Norfolk Southern Railway tracks; then proceeding
eastwardly along those railway tracks, to their intersection with 2no
Street/Gainsboro Road, N.W.; then proceeding northwardly along
Gainsboro Road, N.W. to its intersection with Wells Avenue, N.W.;
then proceeding eastwardly along Wells Avenue through its
intersection with Williamson Road, and continuing eastwardly along
Kimball Avenue, N.E. to its intersection with Interstate 581; to the
point of BEGINNING.
3. The Program will provide one unreserved monthly parking permit for use in
a City owned or operated parking garage, without a charge, upon request from a
resident of an occupied residential dwelling unit located in the City's CBD,
subject to availability.
4. In addition to the above mentioned permit, qualifying residents may
purchase one (1) additional unreserved parking permit at a cost of 50% of the
then current posted unreserved parking permit rate in the parking garage for
which it is purchased, subject to aVc;l.jlabili,tY._.The .posted rate is subject to being
changed by the City and the cost of ~;uch p-errriits 'will reflect any such changes.
Residents may qualify for the purchase of this one (1) additional discounted
unreserved parking permit if more than one person is listed on the proof of
residency document(s), as defined below.
1
5. All residential parking permits shall be provided as unreserved parking
permits with the exception of permits issued to residents of residential dwelling
units which have a structural connection, such as a corridor, to a City owned or
operated parking garage. Qualifying residents of such units will be provided one
(1) reserved parking permit at no charge per occupied dwelling unit and may
purchase one (1) additional reserved parking permit at a cost of 50% of the then
current public posted reserved parking permit rate for that specific garage. The
posted rate is subject to being changed by the City and the cost of such permits
will reflect any such changes. Residents will qualify to purchase this one
discounted reserved parking permit if more that one person is listed on the proof
of residency document(s), as defined below. All such structural connections are
subject to prior approval by the City and the City will determine if such connection
meets the provisions of this paragraph.
6. The number of permits to be offered for each garage for the Program is
subject to the City's sole determination of the availability of such permits for each
garage. If the City determines that no such permits are available for a particular
garage, then no permits will be issued for that garage.
7. Residents in the CBD may apply and qualify for the above month to month
residential parking permits subject to verification of residency. Proof of residency
requires a residency document (s), which includes, but is not be limited to a
signed lease agreement, deed, signed closing contract, property tax bill, or
similar document for the residential dwelling unit the resident occupies. The City
of Roanoke reserves the right to request proof of residency from any resident at
any time, and will request such proof every six months after a resident's
acceptance into the Program. If an additional parking permit is to be requested,
the residency document(s) must contain the name of the additional resident
requesting the additional permit.
8. A resident of the Central Business District is defined as a person who is
living in the CBD who can show proof of residency through sufficient residency
documents, as set forth above. The resident must also possess a current Virginia
vehicle registration in the name of the resident and/or permanent occupant
residing at the same address as the resident.
9. On or after April 1, 2008, new applicants will pay a one time non-
refundable $25.00 processing fee to enter the Program and shall be subject to all
the terms and conditions contained in the City of Roanoke's Parking Permit
Application. Applicants must complete a signed Parking Permit Application and
pay a $10.00 per card deposit in addition to the above processing fee in order to
be fully eligible and qualified to participate in the Program.
10. The City's designated manager of the parking garage(s) shall enforce this
Program in the City owned and/or operated parking garages.
2
11 . The City shall not be held liable or responsible for theft from or damage to
individuals or vehicles in City owned and/or operated parking garages. All users
of the garages park at their own risk at all times.
12. The City may revise or terminate this Residential Parking Program at any
time, subject to the approval of City Council.
13. The City Manager may take such further actions and/or adopt procedures
to implement, administer, and enforce this Program.
14. The effective date of this Program shall be retroactive to April 1, 2008, and
extend through March 31,2008, unless sooner modified or terminated by City
Council.
END
3
Downtown R~sidential Parking Program
April 20, 2008
Mayor Harris, Members of Council, and Ms. Burcham -
The Downtown Residents Committee met on April 9 with Debbie Moses and Brian Brown
of the City administration to discuss the proposed changes to the Downtown Residential
Parking Program (DRPP). We strongly recommend you renew the program as it is for a two
year period while expanding it to the Gainsboro Garage and the new Campbell Avenue
Garage.
. Parking is the most critical issue for most people considering living downtown.
Important incentives, like the Downtown Residents Parking Program encourage new
investment in the downtown core as well as entice prospective residents away from
the suburbs.
. An active and thriving downtown is beneficial to the entire city. It's how we market
our city to the young professionals we are so eager to attract and how we measure
the success of our city. In a society where convenient parking is deemed a necessity,
the DRPP has helped ,level the playing field between downtown and the oudying
suburbs.
. The city would forfeit a valuable marketing tool by reducing the incentives offered
through the DRPP. The question most frequendy asked by non-downtown dwellers
considering a move to downtown is ''where do you park your car?" Until now the
answer has been easy; the city provides free parking to downtown residents in the
nearest available city owned garage.
. Little new revenue would be generated by the proposed changes to the DRPP.
. Downtown residents are not opposed to the $25.00 one time processing fee to help
cover the administrative costs of the current program.
. Few things are as important to the continued revitalization of downtown as an
increase in downtown living.
The proposed changes to the DRPP are premature. Roanoke is experiencing the beginning
of an increased interest and excitement in downtown living. This proposal could stifle the
burgeoning downtown living scene in its infancy. We members of the Downtown Resident
Committee urge you to extend the DRPP in its current form and abstain from voting to
reduce the benefits of this incentive vital to the continued economic development of
downtown.
Thank you,
Members of the Roanoke Downtown Resident Committee
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
April 22, 2008
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
)
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38060-042108 amending and
reordaining Section 7-5, Adopted; where copies filed, and adding a new
Section 7-8, Permit requirement in historic district, Article II, BuildinQ
Code, of Chapter 7, BuildinQ ReQulations, of the Code of the City of
Roanoke (i979), as amended, effective May 1,2008.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect on May 1, 2008.
Sincerely,
fsNJ~ln. ~
Stephanie M. Moon, CMC
City Clerk
\..
SMM:ew
Attachment
pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida
32316 -
The Honorable Brenda S. Hamilton,.Clerk of the Circuit Court
Ronald S. Albright, Clerk, General District Court
David C. Weils, Clerk, Juvenile and Domestic Relations District Court
Raymond F. Leven, Office of the Magistrate
Lora A. Wilson, Law Librarian
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Jeffrey S. Shawver, Building Commissioner
W. Daniel Webb, Acting Director of Neighborhood Services
cot~.. \)\.
"'\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38060-042108.
AN ORDINANCE amending and reordaining Section 7-5, Adopted; where copies filed,
and adding a new Section 7-8, Pennit requirement in historic district, AIiicle II, Building Code,
of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended;
providing for an effective date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. Section 7-5, Adopted; where copies filed, Article II, Building Code, of Chapter 7,
Building Regulations, of the Code of the City of Roanoke (1979), as amended, shall be amended
to read and provide as follows:
Section. 7-5. Adopted; where copies filed.
The provisions, requirements and regulations contained in the Virginia
Uniform Statewide Building Code (200~6 edition), and each of the component
parts, including, but not limited to, the Intemational Building Code (200~6
.'
edition), the Intemational Property Maintenance Code (200~6 edition), the
IntematiQnal Plumbing Cod~ (200~6 edition), the lntemational Mechanical Code
(200}6 edition), the National Electrical Code (200~5 edition), the Intemational
Fuel Gas Code (200~6 edition), the Intemational Energy Conservation Code
(200~6 edition), the Intemational Residential Code for One and Two-Family
Dwellings (200~6 edition), and the Intemational Existing Building Code (200~6
edition), including all supplements to such component parts, as the same may
from time to time be amended by the State Board of Housing and Community
Development, are hereby adopted by the city and incorporated herein by reference
as if set out at length herein. The Virginia Uniform Statewide Building Code
(200J6 edition), and its component parts, shall be controlling in the construction,
reconstruction, alteration, enlargement, repair, maintenance, conversion or
demolition of buildings and other structures contained within the corporate limits
of the city. Such code, or any of its components, shall be referred to in this
chapter as the building code. Copies of the building code shall be kept on file in
the office of the building commissioner and in the office ofthe city clerk.
2. Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the
City of Roanoke (1979), as amended, shall be amended by the addition of new Section 7-8,
Permit requirement in historic district, to read and provide as follows:
Section. 7-8. Permit requirement in historic district.
I
The Building Official shall require a permit for the installation of
replacement siding, roofing and windows, in buildings within a historic district
designated by the City Council for the City of Roanoke.
3. This ordinance shall be effective on May 1, 2008.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~m,~
City Clerk
O-Amending Chapter 7 of Article II-bujldin~ code.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Amendment to City Code
Section 7-5 and adding City
Code Section 7-8 Regarding
Building Regulations
Background:
Effective May 1, 2008, The Virginia Department of Housing and Community
, Development will adopt the 2006 edition of the Virginia Uniform Statewide
Building Code (USBC) for the purpose of establishing minimum regulations to
govern the construction and maintenance for buildings and structures. The
provisions of the USBC are based on nationally recognized model building
codes published by the International Code Council, Inc. and are made part of
the USBC by reference. The USBC also contains administrative provisions
governing the use of the model codes and establishing requirements for the
enforcement of the USBC code by the local building departments and other
code enforcement agencies. The 2006 edition of the USBC also contains the
authority requested by the City of Roanoke in its 2007 Legislative Program to
permit the building official to require construction permits for the installation
of replacement siding, roofing, and windows in buildings within a historic
district designated by a locality pursuant to ~ 1 5.2-2306 of the Code of Virginia.
Such improvements currently require a Certificate of Appropriateness from the
City Architectural Review Board, but not a construction permit, which
sometimes creates confusion for property owners.
Honorable Mayor Harris and Members of City Council
April 21 ,2008
Page 2
Considerations:
Amending the Code of the City of Roanoke (1979), as amended (City Code), will
reflect in the City Code the recent amendments to the Virginia USBC, by
referring to the updated USBC sections which were adopted by the State and
which are enforced at the local level. Including in the amendment the
requirement that the building official shall require application for a construction
permit for the installation of replacement siding, roofing and windows in
buildings within a historic district will reduce confusion for property owners
and residents and benefit the City's historic neighborhoods.
Recommended Action:
City Council adopt an ordinance amending Section 7-5 of the Code of the City
of Roanoke (1979), as amended, to bring the City Code into conformity with the
recent amendments to the Virginia Uniform Statewide Building Code and adding
Section 7-8 to the City Code to authorize the building official to require
application for a construction permit for the installation of replacement siding,
roofing and windows in buildings within a historic district designated by a
locality pursuant to 915.2-2306 of the Code of Virginia.
Darlene L. Burcham
City Manager
DLB:tnc
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Jeffrey S. Shawver, Building Commissioner
W. Daniel Webb, Acting Director of Neighborhood Services
CM08-00057
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
April 22, 2008
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
Darlene L. Burcham
City Mana9.er
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38061-042108 authorizing the City
Manager to execute a Memorandum of Understanding Among the
Statewide Agencies Radio System, the Commonwealth Link to Interoperable
Communications Interoperable Networks, and the City of Roanoke, in
connection with the Roanoke Metropolitan Statistical Area Radio
Interoperability Project, establishing Roanoke as the grant administrator of
the Roanoke MSA Interoperability Project, upon certain terms and
conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
~~rn. meW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
, William M. Hackworth, City Attorney
James Grigsby, Assistant City Manager of Operation
R. Brian Townsend, Assistant City Manager for Community
Development
A. L. Gaskins, Chief of Police
David Hoback, Chief of Fire/EMS Services
.'
',~
~
fJ0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38061-042108.
AN ORDINANCE authorizing the City Manager to execute a Memorandum of
Understanding Among the Statewide Agencies Radio System ("STARS"), the Commonwealth Link
to Interoperable Communications Interoperable Networks ("COMLINC"), and the City ofRoanoke,-
in connection with the Roanoke Metropolitan Statistical Area ("MSA") Radio Interoperability
Project, establishing Roanoke as the grant administrator of the Roanoke MSA Interoperability
Project, upon certain terms and conditions, and dispensing with the second reading ofthis ordinance
by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and attest
respectively, a Memorandum of Understanding among the Statewide Agencies Radio System
("STARS"), the Commonwealth Link to Interoperable Communications futeroperable Networks
("COMLINC"), and the City of Roanoke, in connection with the Roanoke Metropolitan
Statistical Area ("MSA") Radio Interoperability Project that establishes the guidelines for the
oversight of implementation ofthe project with participating municipalities, and as further stated in
the City Manager's letter to this Council dated April 21, 2008.
2. The City of Roanoke is hereby authorized to serve as the grant administrator for those
participating municipalities that are within the Roanoke MSA, as further referenced in the City
Manager's letter. Funding for the Proj ect was previously awarded to the City by the Department of
Homeland Security and the Virginia State Police.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
I
CitY,CU~t~.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Public Safety Radio
Interoperability Memorandum
of Understanding
Background:
The City of Roanoke has been working with the City of Lynchburg as
representatives of their respective Metropolitan Statistical Areas ("MSA") related
to the deployment and operation of interoperability radio equipment. This
undertaking has been funded by grants previously awarded by the Department
of Homeland Security and the Virginia State Police, who have participated in the
coordination of the planning. A proposed Memorandum of Understanding
("MOU") establishes the guidelines for the oversight of implementation at a
participating agency or a Statewide Agencies Radio System ("STARS") site.
As further described in the MOU, the City of Roanoke is designated as the grant
administrator for those participating municipalities that are within the Roanoke
MSA. The agencies participating within the Roanoke MSA include the City of
Roanoke, Roanoke County, the Town of Vinton, the City of Salem, and Craig,
Franklin, Montgomery, Botetourt, Patrick, and Henry Counties. The anticipated
outcome of the implementation of this project will be radio interoperability
throughout the Roanoke-Lynchburg MSA regardless of frequency or technology
platform, covering an area of more than 12,000 square miles and a population
of over 2.5 million citizens.
Honorable Mayor Harris and Members of City Council
April 21, 2008
Page 2
Recommended Action:
Authorize the City Manager to execute the Memorandum of Understanding
among the Statewide Agencies Radio System ("STARS"), Commonwealth Link to
Interoperable Communications Interoperability Networks ("COMLlNC") and the
City of Roanoke, which establishes Roanoke as the grant administrator of the
Roanoke MSA Interoperability Project.
Respectfully submitted,
~
Darlene l. B cham
City Manager
DLB:rmm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
A. l. Gaskins, Chief of Police
David Hoback, Chief of Fire/EMS Services
CM08-000S0
MEMORANDUM OF UNDERSTANDING
Statewide Agencies Radio System (STARS)
Commonwealth Link to Interoperable Communications (COMLINC)
Interoperability Networks
Virginia Interoperability Regions 3 and 6
Statewide Agencies Radio System
City of Lynchburg, Virginia
City of Roanoke, Virginia
And
(Participating Local, State, or Federal Agency)
Purpose
This Memorandum of Understanding (MOU) establishes permissions and guidelines for the
mutual use of public safety communications interoperability equipment installed at the facilities
of the above named Agency or Organization or at a STARS transmitter site. This MOU covers
the geographical region of the Roanoke Metropolitan Statistical Area ("MSA") and the
Lynchburg MSA. The City of Roanoke will be the grant administrator with respect to those
localities participating in the Roanoke MSA and the City of Lynchburg will be the grant
administrator with respect to the localities participating in the Lynchburg MSA. A current list of
all participating agencies is available on the Commonwealth Interoperability website at:
http://www.interoperability . virginia. gov /CommunicationSystems/CO MLINC.cfm
Participating agencies benefit by gaining the ability to create self-initiated radio interconnections
to multiple entities. The Commonwealth benefits by gaining the ability to create seamless
mutual aid interconnections throughout the state. This is especially valuable where none or
limited capability exists.
Authority
Execution of this agreement by state and local entities is authorized by Executive Orders 28
(2002) and 101 (2005). This MOU satisfies 47 CFR 90.179 and 47 CFR 90.421 concerning the
shared use of radio stations as a written agreement between the licensee and all STARS
Interoperability Network Participants.
Page 1 of7
This project is funded by a COPS Grant awarded on September 1, 2005 to the City of Roanoke
and the City of Lynchburg.
Applicability
This MOD is applicable to state, local, and federal government employees and those personnel
otherwise authorized by 47 CFR 90. 1 79(a) to use an FCC licensed Public Safety Radio system.
This MOD authorizes the use of STARS, state, local, and federal radio frequencies (provided by
the participants of this MOD) for the purpose of coordination between government emergency
response agencies and resources. Such coordination may occur during interagency operations,
en-route travel, incident driven communications, or training for these events as previously
authorized by the State Police Communications Officer and the appropriate authority designated
by and for the participating agency.
There are no written or implied guaranties for the use of the Participant's or STARS Land
Mobile Radio, Microwave Radio, and Voice on Internet Protocol Interoperability Networks.
Such use is subject to the availability of system resources as determined by the STARS Program
Director, State Police Communications Officer and the above named participant. In addition,
both STARS and the participating agency may withdraw individual radio resources (or radio
frequencies) without prior authorization of the users. This MOD will be in effect for as long as
the locality is actively using the equipment. This MOD may be terminated by either the
Commonwealth or the participating agency at anytime with 60 days written notice. In the event
any agency desires to withdraw its participation in this MOD, it must send its written notice to
the grant administrator applicable to its region and to the VSP Communications Officer. The
MOD shall continue unaffected for the remainder of the participating agencies. The equipment
will be removed by the VSP Communications Division for reuse in another locality or to be
placed into spares.
Localities may also purchase equipment and participate in this network using this MOD.
All participants, including STARS, are responsible for assuring that the Interoperability Network
is used only by authorized persons and only for purposes consistent with the requirements of 47
CFR Part 90 (FCC Rules and Regulations).
Scope of Work
The licensees agree to share limited access to their land mobile radio systems on a non-profit
basis. Maintenance and replacement of equipment provided by the Lynchburg / Roanoke Grant
as part of this agreement shall be the responsibility of the manufacturer during the first year and
jointly between the locality and the Commonwealth thereafter. Repair and replacement costs of
the equipment will be funded by the participant after warranty. The VSP will provide
maintenance, assistance in diagnosing malfunctions and perform minor repairs if required.
March 28, 2008
Page 2 of7
Maintenance, software updates and replacement of equipment not provided by the grant project
or purchased via resulting contracts shall be the responsibility ofthe participating agency.
With the interoperability equipment, participating agencies will be able to establish ad hoc radio
interconnections to other jurisdictions either with or without STARS involvement. The agencies
will also be able to interconnect with the STARS Land Mobile Radio Network via a conference
with a Virginia State Police (VSP) dispatcher, thereby establishing communications with VSP
troopers or other state agencies operating on STARS, such as Department of Game and Inland
Fisheries (DGIF) game wardens, Alcoholic Beverage Control (ABC) agents, Virginia
Department of Emergency Management (VDEM), or the Virginia Department of Forestry. The
equipment is capable of interconnecting any public safety frequency and existing radio
equipment of any manufacture, and includes the ability to conference participant dispatchers
together.
This agreement is entered into as an addendum to any existing Commonwealth-wide mutual aid
agreement and is for the purpose of utilizing specialized intercommunications equipment for
participation in a Commonwealth of Virginia Interoperability Program.
The participating agency shall provide power, grounding, space, and an adequate environment
for the equipment. At a minimum, the agency will provide power without the use of extension
cords. The agency will also provide a direct connection to an external nominal 5 ohm building
ground. All RF connections to interoperability equipment will be via a grounded surge
(lightning) protector. Where these facility upgrades are required to be in compliance with the
equipment manufacturers' guidelines, the agency will choose and fund a vendor or supplier to
perform the necessary work.
If equipment under this agreement has been procured by the participating agency for installation
by the manufacturer in the communications center of the participating agency, the participating
agency will maintain a service contract with the equipment manufacturer that will include
upgrades, maintenance, and repair.
Software updates for interoperability equipment may be provided via connectivity from the
STARS Network Operations Center (NOC). Should STARS technical staff need access to
participating agency facilities, they will coordinate such visits in advance and will work with an
agency representative while at the site. Subscriber radios with direct STARS access (such as
mobiles, control stations, donor radios) will not be used for connectivity with STARS.
Replacement of goods or equipment that has reached the end of its normal life expectancy or
exceeded its posted shelf life shall be the responsibility of the participant. '
Each participant will have equipment installed by the Grant Project. This equipment will be as
negotiated by the MSA and agreed to by the localities.
The Grant Project is responsible for supplying and funding any additional costs for the required
connectivity in accordance with the manufacturer's recommendation for the' first year of
operation, if an initial participant of the project. All equipment providing connectivity with
STARS resources must have network level visibility and connectivity in the STARS NOC and
March 28, 2008
, Page 3 of7
VSP Division Headquarters. The participating agency will verify with the STARS System
Engineer that the facilities within the STARS NOC or VSP Division can support the connectivity
being considered prior to any commitment being made with the provider. It is the responsibility
of the participating agency to provide any required infrastructure upgrade needed to establish and
maintain connectivity.
Continued participation may be terminated at any time by a written notification to the STARS
Program Director and the Grant Administrator. If the equipment was purchased via the Grant
Project, it will be removed by the VSP Communications Division and returned to the Grant
Administrator or VSP Communications Division, to be used by another participating agency or
placed into spares. Upon such withdrawal by any agency that participates in this agreement, the
grant administrators of the Roanoke MSA and Lynchburg MSA, in coordination with VSP
Communications Officer, shall ensure that such equipment is returned by such agency within 60
days of the date of such agency's withdrawal, or within a time frame mutually agreed upon by
VSP Communications Officer and the grant administrator.
If the Internet is the primary method for connectivity, the participating agency understands that
this method of connectivity is not public safety grade and the equipment should be used with
caution when officer safety is at risk.
Prior to the end of the first year of operation of the Grant Project, methods will be researched by
STARS that will provide connectivity at no reoccurring cost to the locality if reasonable access
to existing facilities is provided. STARS will survey available resources, create a design, and
proceed only with the concurrence of local leaders. Obtaining funding for this connectivity will
be the joint effort of all participants. Alternatively, localities may provide commercially
available connectivity with STARS at their cost provided the necessary infrastructure exists at
State Police Headquarters or is funded by the locality.
If additional connections are required within the jurisdiction to connect disparate radio networks,
the agency may obtain, install, and maintain additional audio connections provided their use does
not exceed network bandwidth utilization of 512 kbps. The jurisdiction will consult with the
VSP Communications Officer for an engineering determination prior to the equipment being
purchased or reconfigured.
The participating agency specifically agrees to:
1. Provide adequate facilities for and acknowledge the installation of one radio
interoperability gateway system.
2. Where applicable, provide previously authorized service/maintenance technicians
escorted access to equipment for maintenance and calibration as required.
3. Use the interoperability equipment in response to mutual aid incidents within its
response area at the discretion of the appropriate authority designated by and for the
participating agency.
March 28, 2008
Page 4 of7
4. Participate in not less than one regional training event per year, and in not less than
one regional exercise or event simulation per year as scheduled by the
Commonwealth. The participating agency will determine their own level of
participation, based on available resources and timing of the training events.
5. Not transfer, rent, sell, lease, alienate, donate, mortgage, encumber, or otherwise
dispose of any Grant or Commonwealth provided equipment without the prior written
consent ofthe STARS Program Director and the Grant Administrator.
6. Assure the availability of at least one individual for training and subsequent operation
of the radio interoperability gateway system.
7. Ensure that the radio interoperability gateway system will be used for official
interoperability functions by government employees.
8. Participate in daily roll calls over the interoperability network to confirm all locations
are functional.
A participating agency will notify the STARS Network Operations Center at the earliest practical
opportunity if it is withdrawing a resource from the Interoperability Network.
This agreement will be kept as part of the station records for the participating agency.
This Agreement will be amended if there are substantial changes to the above list based on local
conditions.
March 28, 2008
Page 5 of7
Agreement
This Memorandum of Understanding was agreed to this _ day of
Jurisdiction Name:
Authorized Signature:
Print Name:
Title:
Jurisdiction Address:
E-mail:
Phone:
Grant Administrator
Jurisdiction Name:
Authorized Signature:
Print Name:
Title:
Jurisdiction Address:
E-mail:
Phone:
March 28, 2008
Page 6 of7
,200_.
Statewide Agencies Radio System
Authorized Signature:
Captain Michael E. Bolton
STARS Program Director
Virginia State Police
Post Office Box 27472
Richmond, Virginia 23261-7472
Email: STARS@VSP.Virginia.Gov
Phone: (804) 674-2443
State Police Communications Officer
Authorized Signature:
Captain John E. Furlough
Communications Officer
Virginia State Police
Post Office Box 27472
Richmond, Virginia 23261-7472
Email: Communications@VSP.Virginia.Gov
Phone: (804) 674-2176
I
I
March 28, 2008
Page 7 of7
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
D,arlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38062-042108 authorizing the
appropriate City officials to enter into the 2007-2008 Community
Development Block Grant Subgrant Agreement with the Southwestern
Virginia Second Harvest Food Bank, Inc., upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008.
Sincerely,
~fY\.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
W. Daniel Webb, Acting Director of Neighborhood Services
,Frank E. Baratta, Budget Team leader
((~ \, d
1) ~\O'b
~ \~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2008.
No. 38062-042108.
A RESOLUTION authorizing the appropriate City officials to enter into the 2007-2008
Community Development Block Grant ("CDBG") Subgrant Agreement with the Southwestern
Virginia Second Harvest Food Bank, Inc. ("Second Harvest"), upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and City
.....,./".... -
Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, the 2007 - 2008
CDBG Subgrant Agreement with Second Harvest, approved as to form by the City Attomey, within
the limits of funds and for the purposes as are more particularly set forth in the City Manager's letter
dated April 21, 2008, to City Council.
ATTEST:
~rn.mev
City Clerk.
R-CDBG-Second Harvest.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of Council:
Subject:
2007-2008 CDBG Agreement
with Southwestern Virginia
Second Harvest Food Bank
("Second Harvest")
Background:
Since 1981, Second Harvest has provided millions of pounds of food to over 300
partner agencies, more than one-third of which directly serve families and
individuals residing in the City of Roanoke in need of emergency food assistance.
Because of food maintenance issues that arose at its prior Shenandoah Avenue
location, Second Harvest had to relocate to a newer facility. A facility at 1025
Electric Road in Roanoke County that had previously served as a food distribution
center was leased, with the intent to acquire the building. In January 2005,
Second Harvest applied to the City for $84,296 in Community Development Block
Grant ("CDBG") funding to assist with the $2.2 million cost to purchase the newer
facility. Council authorized the $84,296 in CDBG funding by Resolution No.
37051-051005, as part of its approval of the City's 2005-2010 Consolidated Plan,
which included the Action Plan for 2005-2006. However, the funding was
approved as a commitment against the following year's (2006-2007) funds,
subject to HUD's allocation of CDBG to the City, with the condition that Second
Harvest's capital campaign secure the balance of the $2.2 million prior to release
of the CDBG funding.
Considerations:
While Second Harvest is now located. outside the City's borders, it is within the
HUD rules to provide City CDBG funding in proportion to the benefit accruing to
The Honorable Mayor and Members of City Council
April 21, 2008
Page 2
City residents. Given that the majority of the families and individuals receiving
food assistance from Second Harvest's partner agencies are City residents, the
$84,296 funding versus the $2.2 million acquisition cost is well within the rules.
Second Harvest actually closed on the acquisition of the building on March 31,
2007, owing to an opportunity to obtain the necessary funds through New Market
Tax Credits, the equity from which was provided in the form of a low-interest,
seven-year loan. Second Harvest continues its capital campaign in order to payoff
the loan and has asked the City to release the CDBG funds to assist in this regard.
The City is agreeable to this request. It should be noted that the time elapsed
since Second Harvest acquired the facility to this report was a result of certain
environmental actions required by the City due to prior uses of the facility. These
environmental actions have now been completed to the City's and Virginia
Department of Environmental Quality's satisfaction.
Recommended Action:
Authorize the City Manager to execute a 2007-2008 CDBG subgrant Agreement
with Second Harvest, similar in form and content to the draft attached to this
report and approved as to form by the City Attorney.
Respectfully submitted,
~
Darlene L. Bu cham
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Dan Webb, Acting Director of Neighborhood Services
Frank E. Baratta, Budget Team Leader
CM08-00052
AGREEMENT
This agreement is made and entered into this first day of May, 2008, by and between the following
parties:
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
The Southwestern Virginia
Second Harvest Food Bank, Inc.
1025 Electric Road
Salem, Virginia 24153
WITNESSETH
WHEREAS, by Resolution No. 37051-051005, the Council of the City of Roanoke, Virginia,
("Council") approved the 2005-2010 Consolidated Plan for submission to the U.S Department of
Housing and Urban Development ("HUD"), including a commitment of 2006-2007 Community
Development Block Grant ("CDBG") funds to assist the Subgrantee's activities; and
WHEREAS, by Resolution No. _-042108, Council approved the execution of a subgrant
agreement ("Agreement") between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
a. General- Since 1981, the Subgrantee has provided millions of pounds of food to over
300 partner agencies, more than one-third of which directly serve families and
individuals residing in the City of Roanoke in need of emergency food assistance. Due
to a need to enhance its food management capabilities, the Subgrantee sought and
identified a newer facility at 1025 Electric Road to which to relocate and acquire. In
January 2005, the Subgrantee applied to the Grantee for and was awarded $84,296 in
CDBG funding to assist with the $2.2 million cost to purchase this facility.
b. Location of Facility and Amount of Grantee Funding - While the facility at 1025
Electric Road is outside the City's borders, it is within the HUD rules for the Grantee to
provide its CDBG funding in proportion to the benefit accruing to City residents.
Given that the majority of the families and individuals receiving food assistance from
the Subgrantee's partner agencies are City residents, the $84,296 funding versus the
$2.2 million acquisition cost is well within the rules. The Subgrantee closed on the
acquisition of the building on March 31, 2007, owing to an opportunity to obtain the
necessary funds through New Market Tax Credits, the equity from which was provided
in the form of a low-interest, seven-year loan. The Subgrantee continues its capital
campaign in order to payoff the loan and will use the CDBG funds provided by the
Grantee to assist in this regard.
Page 1 of 19
c. Eligibility for Use ofCDBG Funds - The use ofCDBG funds under this Agreement is
provided for as follows:
(1) Eligible CDBG Activity: Acquisition (24 CFR 570.201 (a))
(2) Eligible Broad National CDBG Objective: Low- and Moderate-Income Limited
Clientele (24 CFR 570.208(a)(2), whereby at least 51 % of the City of Roanoke
recipients of food assistance are members of families whose income does not
exceed the CDBG low- and moderate-income limits)
d. Allowable Expenditures - Funds provided by the Grantee under this Agreement shall
be used by the Subgrantee solely for costs associated with the acquisition ofthe facility
through the repayment of its loan. Given that the commitment to assist the Sub grantee
was made prior to the Subgrantee's actual acquisition, it is permissible under the
federal rules to use the CDBG funds for both principal and interest payments. Funds
provided under this Agreement shall not be used for other purposes such as the
rehabilitation of the facility or the purchase of equipment.
e. Performance Expectations - The efforts of the Subgrantee pursuant to the activities set
forth under this Agreement are expected to achieve the following.
(1) HUD Outcome Measurement: The primary outcome addressed by this program
with respect to the HUD Performance Measurement System is to:
. Foster a suitable living environment by enhanced availability of emergency
food assistance for needy families and individuals.
(2) Specific Quantifiable Objectives: It is expected that this project will achieve the
following:
. For the periods specified in sections l.g.(1) and (2), the Subgrantee shall
ensure that of the total number of families benefiting from emergency food
assistance, the percent that reside in the City of Roanoke shall at no time be
less than the percent of the purchase price of the facility borne by CDBG
funds provided by the Grantee under this Agreement.
f. CDBG-Eligible Families - For the purposes of this Agreement, an "eligible family"
shall mean a family whose income, adjusted for size, does not exceed 80% ofthe area
median income defined by HUD and in effect at the time of application for assistance.
The Subgrantee shall prepare and retain, or cause to be prepared and retained, for the
periods specified in this Agreement, records satisfactory to the Grantee documenting
the determination of the size and income of the family for the twelve months following
its application for food assistance. In lieu of an income determination, the Subgrantee
may obtain and retain, or cause to be obtained and retained, records satisfactory to the
Grantee documenting that the family is receiving Supplemental Security Income (SSI),
Food Stamps or Medicaid.
Page 2 of 19
g. Period of this Agreement - This Agreement shall be effective as follows:
(1) Funds provided by the Grantee under this Agreement shall be available to the
Sub grantee from April 1 , 2008, through December 31, 2008, or until such funds
are fully disbursed, whichever is sooner.
(2) Pursuant to HUD CDBG regulations, for five years beginning on the date of
expiration of the period set forth in section l.g.(1) above, the Subgrantee shall
continue to achieve, document and report to the Grantee its compliance with the
expectations of sections 1.c.(2), e.(2) and f. above. (See sections 5, "Reporting
Requirements," and 9, "Reversion of Assets," of this Agreement.)
2. BUDGET
Unless amended, the total amount of CDBG fund provided by the Grantee under this
Agreement shall not exceed $84,296.00. At the sole discretion of the Grantee, any CDBG
funds remaining unexpended upon expiration of the period set forth in section l.g.(1) of this
Agreement may be deobligated from the Agreement and made available for other CDBG
projects of the Grantee, as appropriate.
3. DISBURSEMENTS OF FUNDS
a. Disbursements of funds provided by the Grantee under this Agreement shall be made in
six equal installments of $14,049.34, each disbursement to be issued within ten (10)
calendar days following receipt of complete and accurate supporting documentation
from the Subgrantee, as set forth in section 5, "Reporting Requirements." For the first
disbursement, the Subgrantee shall also submit a copies of the signed settlement and
recorded deed and any and all deeds of trust and deeds of trust notes recorded on the
property .
b. Subject to sections 3.a. and 5, and unless amended, all funds under this Agreement
shall be disbursed within the period set forth in section l.g.(1) above. The Grantee
shall not be bound to make disbursements of installments for which documentation
remains incomplete or inaccurate after expiration of said period.
4. RECORDS REQUIREMENTS
a. Records to be maintained - At a minimum, the Sub grantee shall maintain financial and
project documents and records which comply with the requirements of 24 CFR
570.506, and 570.507, as applicable. In general, such records provide a level of detail
sufficient to determine that the CDBG funds have used in compliance with the terms
and conditions of this Agreement.
b. Period of record retention - In compliance with the requirements of 24 CFR
570.502(b), the Subgrantee shall retain financial and project documents and records
pertaining to this Agreement until expiration of the five-year period set forth in section
l.g.(2) or repayment of the amount set forth in section 9.b., whichever occurs sooner.
Page 3 of 19
c. Access to records - The Grantee and other entities shall have access to financial and
project documents and records pertaining to this Agreement in compliance with the
applicable requirements of24 CFR 84.53.
5. REPORTING REQUIREMENTS
a. The Subgrantee shall provide monthly reports to the Grantee by the 15th calendar day
of June, July, August, September, October, November and December 2008, in a format
acceptable to the Grantee's Department of Neighborhood Services. Such monthly
reports shall include, but need not be limited to, the following:
(1) A narrative section summarizing progress to-date on the Subgrantee's capital
campaign, its assistance to the communities served and other Subgrantee news it
believes may be of interest to the Grantee;
(2) A quantifiable results section providing the following monthly and cumulative
data:
(a) An affidavit attesting to the cumulative unduplicated number of families
receiving emergency food assistance from the Subgrantee's partner
agencies in all communities since the inception of this Agreement through
the end of the prior month;
(b) Of the total families reported under section 5.a.(2)(a), the Subgrantee shall
report the cumulative unduplicated number of families residing in the City
of Roanoke assisted since the inception of this Agreement through the end
of the prior month, including completion of the table at Attachment A to
provide the cumulative demographics for such families and submission of a
copy of the Self-Declaration oflncome Form for each such family.
b. Upon expiration of the period set forth in section l.g.( 1), and at the end of each twelve-
month period dating therefrom, for five such twelve-month periods, the Subgrantee
shall submit an affidavit attesting to the cumulative unduplicated number of families
receiving emergency food assistance from the Subgrantee's partner agencies in all
communities for the respective twelve-month period and, of these total families, the
cumulative unduplicated number of families residing in the City of Roanoke assisted,
along with a copy of the Self-Declaration ofIncome Form for each such family residing
in the City of Roanoke.
c. The Subgrantee agrees to submit any other reports or documentation as requested by
the Grantee concerning activities covered under this agreement.
6. MONITORING
The Subgrantee shall monitor the progress of the project covered by this Agreement. In
addition, it is the Grantee's intention to monitor the Subgrantee's performance and financial
and programmatic compliance, which may include on-site reviews, at least once during the
period of this Agreement.
Page 4 of 19
7. ANNUAL AUDIT
Pursuant to Council policy adopted under Resolution No.3 7281-010306, entities existing for
at least two years that have an annual budget exceeding $50,000 and that receive at least
$25,000 from the City are required to perform an annual audit. Within 30 days following its
completion, the Sub grantee shall provide a copy of the audit to the Grantee's Department of
Neighborhood Services.
As an entity receiving less than $500,000 in federal funding from the Grantee, the Subgrantee
shall not be required by the Grantee to undergo an annual independent audit of the CDBG
expenditures under this Agreement for federal purposes. Furthermore, no expenditures with
respect to any such audit undertaken at the Subgrantee=s own initiative shall be chargeable to
the funds under this Agreement.
8. PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Sub grantee directly
generated from the use of CDBG funds. Program income from any and all sources shall be
submitted to the Grantee within five (5) days of its receipt by the Subgrantee. No program
income is expected.
9. REVERSION OF ASSETS
a. Upon expiration of the period set forth in section l.g.( 1) of this Agreement, including
any amendments thereto, the Subgrantee shall transfer to the Grantee any CDBG funds
or Program Income on hand at the time of expiration or termination and any accounts
receivable attributable to the use ofCDBG funds.
b. Any real property under the Subgrantee=s control that was acquired or improved, in
whole or in part, with CDBG funds in excess of$25,000:
(1) Shall continue for a period of not less than five years following date of expiration
set forth in section l.g.(l) ofthis Agreement, including any amendments thereto,
to be used to meet the CDBG national objective cited in section l.c.(2); or
(2) If the property is not used in accordance with section 9.b.(I), the Subgrantee shall
pay the Grantee an amount equal to the current market value ofthe property less
any portion of the value attributable to expenditures ofnon-CDBG funds for the
acquisition of, or improvement to, the property. The payment shall be considered
Program Income to the Grantee.
10. SUSPENSION AND TERMINATION
In the event the Subgrantee materially fails to comply with any term of the Agreement, the
Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial
action in accordance with 24 CFR 85.43. The Agreement may be terminated for convenience
in accordance with 24 CFR 85.44.
Page 5 of 19
11. COMPLIANCE WITH FEDERAL REGULATIONS
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in
Attachment B and all other applicable federal regulations relating to specific programs
performed hereunder.
12. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance
with the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits
discrimination against the disabled in any federal assisted program.
13. OTHER PROGRAM/PROJECT REQUIREMENTS
In addition to other requirements set forth herein, the Subgrantee shall likewise comply with
the applicable provisions of Subpart K of24 CFR 570, in accordance with the type ofproject
assisted. Such other requirements include, but are not necessarily limited to, the following.
a. Section 109 - In accordance with Section 109 of the Housing and Community
Development Actofl974 (42 U.S.C. 3535(d)), no person in the United States shall on
grounds of race, color, religion, sex or national origin be excluded from participation
in, denied the benefits of, or subjected to discrimination under any program or activity
funded in whole or in part with funds available under this Agreement. (See also
Attachment B.)
b. Conditions for religious organizations - The Subgrantee shall not grant or loan any
CDBG funds to primarily religious organizations for any activity including secular
activities. In addition, there shall be no religious or membership criteria for families to
be assisted under this Agreement.
c. Labor standards - As herein structured, the program covered by this Agreement is not
subject to federal Labor Standards, including prevailing (Davis-Bacon) wage rates for
non-volunteer labor.
d. Environmental standards -- In accordance with 24 CFR 85.36 and 570.604, activities
under this Agreement are subject to environmental review requirements. Such
requirements include, but are not necessarily limited to, historic significance,
floodplain, clean air and hazardous sites. The Grantee has performed the tiered review
necessary to initiate the preliminary program activities; however, no CDBG funds shall
be disbursed by the Grantee for a given property prior to the Subgrantee's complying
with the Grantee's environmental procedures, including the Subgrantee's completion of
the required tier-2 environmental checklist and any required remedial actions. All such
actions shall be carried out by the Subgranteeusing qualified persons or entities. All
property acquisitions shall be made contingent upon satisfactory results of the
environmental process. The results of the historic and other environmental review
activities shall be reflected in the Subgrantee's environmental checklist for the unit
and/or project site(s).
Page 6 of 19
e. Displacement and relocation -- In accordance with 24 CFR 570.606, the Subgrantee
shall take all reasonable steps to minimize displacement as a result of the activities
described in section 1. Any persons displaced as a result of the activities under this
Agreement shall be provided relocation assistance to the extent permitted and required
under applicable regulations.
f. Employment and contracting opportunities -- In accordance with 24 CFR 570.607, the
activities under this Agreement are subject to the requirements of Executive Order
11246, as amended, and Section 3 of the Housing and Urban Development Act of
1968. The former prohibits discrimination on federally-assisted construction contracts
and requires contractors to take affirmative action regarding employment actions. The
latter provides that, to the greatest extent feasible and consistent with federal, state and
local laws, employment and other economic opportunities arising housing
rehabilitation, housing construction and public construction projects shall be given to
low- and very-low-income persons. (See also Attachment B.)
g. Debarment and suspension -- In accordance with 24 CFR 24, the Subgrantee shall not
employ or otherwise engage any debarred, suspended, or ineligible contractors or
subcontractors to conduct any activities under this Agreement. The Subgrantee will
consult appropriate references, including, but not limited to, the Excluded Parties
Listing Service website at http://epls.arnet.gov, to ascertain the status of any third
parties prior to engaging their services. The Sub grantee will submit to the Grantee's
Department of Neighborhood Services the names of contractors and subcontractors
selected under this Agreement, including a certification by the Subgrantee that it has
determined that none of these entities are presently debarred, suspended, or ineligible.
h. Uniform administrative requirements -- The Subgrantee shall comply with the
requirements and standards set forth in 24 CFR 570.502, and all applicable CDBG and
other federal regulations pertaining to the activities performed under this Agreement.
1. Conflict of interest -- In accordance with 24 CFR 570.611, no covered individual who
exercises any functions or responsibilities with respect to the program, during his
tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed in connection
with the program assisted under this Agreement. The Subgrantee shall incorporate, or
cause to be incorporated, in any contracts or subcontracts pursuant to this Agreement a
provision prohibiting such interest pursuant to the purposes of this section.
14. EQUAL EMPLOYMENT OPPORTUNITY
Non-Discrimination: During the performance of this Agreement, the Sub grantee agrees as
follows:
a. The Subgrantee will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age, disability, or any
other basis prohibited by state law relating to discrimination in employment, except
where there is a bona fide occupational qualification reasonably necessary to the
normal operation of the Subgrantee. The Sub grantee agrees to post in conspicuous
Page 7 of 19
places, available to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
b. The Subgrantee, in all solicitations or advertisements for employees placed by or on
behalf of the Subgrantee, will state that such Subgrantee is an equal opportunity
employer.
c. Notices, advertisement and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of
this section.
d. The Subgrantee will include the provisions of the foregoing subsections (a), (b) and (c)
in every contract or purchase order of over ten thousand dollars and no cents
($10,000.00) so that the provisions will be binding upon each contractor or vendor.
15. DRUG-FREE WORKPLACE
The Subgrantee will: (i) provide a drug-free workplace for the Subgrantee's employees; (ii)
post in conspicuous places, available to employees and applicants for employment, a
statement notifying employees that the unlawful manufacture, sale, distribution, dispensation,
possession, or use of a controlled substance or marijuana is prohibited in the Subgrantee's
workplace and specifying the actions that will be taken against employees for violations of
such prohibition; (iii) state in all solicitations or advertisements for employees placed by or
on behalf of the Sub grantee that the Subgrantee maintains a drug-free workplace; and (iv)
include the provisions of the foregoing clauses in every subcontract or purchase order of over
ten thousand dollars and no cents ($10,000.00), so that the provisions will be binding upon
each subcontractor or vendor. For the purposes of this subsection, "drug-free workplace"
means a site for the performance of work done in connection with this contract.
16. FAITH-BASED ORGANIZATIONS
Pursuant to '2.2-4343.1 of the Code of Virginia (1950), as amended, the City of Roanoke
does not discriminate against faith-based organizations.
17. THIRD-PARTY CONTRACTS
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
18. INDEMNIFICATION
The Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and
hold the Grantee and its officers, employees, agents, volunteers and representatives free and
harmless from any liability on account of any injury or damage of any type to any person or
property growing out of or directly or indirectly resulting from any act or omission of the
Subgrantee including: (a) the Subgrantee's use of the streets or sidewalks ofthe Grantee or
other public property; (b) the performance under this Agreement; (c) the exercise of any right
or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of the
Subgrantee to perform any duty imposed upon or assumed by Sub grantee by or under this
Page 8 of 19
Agreement. In the event that any suit or proceeding shall be brought against the Grantee or
any of its officers, employees, agents, volunteers or representatives at law or in equity, either
independently or jointly with the Sub grantee on account thereof, the Subgrantee, upon notice
given to it by the Grantee or any of its officers, employees, agents, volunteers or
representatives, will pay all costs of defending the Grantee or any of its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event of
any settlement or any final judgment being awarded against the Grantee or any of its officers,
employees, agents, volunteers or representatives, either independently or jointly with the
Subgrantee, then the Subgrantee will pay such settlement or judgment in full or will comply
with such decree, pay all costs and expenses of whatsoever nature and hold the Grantee or
any of its officers, employees, agents, volunteers or representatives harmless therefrom.
19. INSURANCE REQUIREMENTS
The Sub grantee involved in this Agreement shall maintain the insurance coverages set forth
in Attachment 3 to this Agreement and provide the proof of such insurance coverage as
called for in Attachment C. Such insurance coverage shall be obtained at the Subgrantee's
sole expense, approved by the Grantee's Risk Manager, maintained during the life of the
Agreement and shall be effective prior to the beginning of any work or other performance by
the Subgrantee under this Agreement. Additional insured endorsements, if required, must be
received by the Grantee within 30 days of the execution of this Agreement or as otherwise
required by the Grantee's Risk Manager.
20. INDEPENDENT CONTRACTOR
Services performed under this agreement shall be performed on an independent contractor
basis and under no circumstances shall this Agreement be construed as establishing an
employee/employer relationship. The Subgrantee shall be completely responsible for its
activities in performing services hereunder.
21. SUCCESSORS
This Agreement shall be binding upon each of the parties, and their assigns, purchasers,
trustees, and successors.
22. ENTIRE AGREEMENT
This Agreement, including all of its Attachments, represents the entire agreement between
the parties and shall not be modified, amended, altered or changed, except by written
agreement executed by the parties.
23. AMENDMENTS
The Grantee may, from time to time, require changes in the obligations of the Sub grantee
hereunder, or its City Council may appropriate further funds for the implementation of this
HOME rehabilitation project. In such event or events, such changes which are mutually
agreed upon by and between the Grantee and the Subgrantee shall be incorporated by written
amendment to this Agreement.
Page 9 of 19
24. GOVERNING LAW
This Agreement shall be governed by laws of the Commonwealth of Virginia.
25. AVAILABILITY OF FUNDS
CD BG funding to be made available by the Grantee under this Agreement is contingent upon
necessary appropriations by the U.S. Congress. In the event that sufficient funds are not
appropriated, at the sole discretion of the Grantee, this Agreement may be terminated in
whole or in part.
26. ANTI-LOBBYING
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have
been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Agreement, the Subgrantee will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By
By
Stephanie M. Moon, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By
By
Neil Birkhoff, Board Secretary
Pamela Irvine, Executive Director
Page 10 of 19
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Dept. of Neighborhood Services
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account# 35-G07-0737-5502 ($84.296.00)
(This space intentionally left blank.)
Page 11 ofl9
Attachments
Attachment A - Beneficiary Demographics Report
Attachment B - Special Federal Terms and Conditions
Attachment C - Subrecipient Insurance Requirements
Page 12 of 19
Attachment A
Beneficiary Demographics Report
As part of its monthly report, the Subgrantee shall report the demographics of families served in the
format provided below.
DIRECT BENEFICIARY REPORT
Program / Activity Name Reporting Period
1 Counts by: _ Households or ~ Families? (Check the one that applies.)
2 # of New Participants this Period (if applicable):
3 TOTAL # BENEFITING FROM ACTIVITY: (cumulative to date)
(Beginning 07/01/07 - Ending 06/30/08)
4 RACIAL INFORMATION (cumulative to date) # TOTAL # HISPANIC
White:
Black/African American:
Asian:
American Indian / Alaskan Native:
Native Hawaiian / Other Pacific Islander:
American Indian / Alaskan Native & White:
Asian & White:
Black/African American & White:
Am. Indian/Alaskan Native & Black/African Am.:
Other Multi-Racial:
TOTAL:
5 # - FEMALE HEAD OF HOUSEHOLD: (cumulative to date)
6 INCOME INFORMATION (cumulative to date) # TOTAL
< 80% of Median (Low Income Limit) na
< 50% of Median (Very Low Income) na
< 30% of Median na
na
TOTAL:
Prepared by: Date Prepared:
Revised 03/05/2004
Page 13 of 19
Attachment B
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
(Agreements $10,000 or Over)
1. "Section 3" Compliance -- Provision of Training, Emplovment and Business
Opportunities:
a. The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and
Urban Development and is subject to the requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires that
to the greatest extent feasible opportunities for training and employment be given lower
income residents of the project area and contracts for work in connection with the
project be awarded to business concerns which are located in, or owned in substantial
part by persons residing in the area of the project.
b. The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban
Development set forth in 24 CFR 135, and all applicable rules and orders of the
Department issued thereunder prior to the execution ofthis contract. The parties to this
contract certify and agree that they are under no contractual or other disability which
would prevent them from complying with these requirements.
c. The Subgrantee will send to each labor organization or representative of workers with
which he has a collective bargaining agreement or other contract or understanding, if
any, a notice advising the said labor organization or workers' representative of his
commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or training.
d. The Subgrantee will include this Section 3 clause in every subcontract for work in
connection with the project and will, at the direction ofthe applicant for or recipient of
Federal financial assistance, take appropriate action pursuant to the subcontract upon a
finding that the contractor is in violation of regulations issued by the Secretary of
Housing and Urban Development 24 CFR Part 135. The Subgrantee will not
subcontract with any contractor where it has notice or knowledge that the latter has
been found in violation of regulations under 24 CFR part 135 and will not let any
subcontract unless the contractor has first provided it with a preliminary statement of
ability to comply with the requirements of these regulations.
e. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part
135, and all applicable rules and orders of the Department issued hereunder prior to the
execution of the contract, shall be a condition of the federal financial assistance
provided to the project, binding upon the applicant or recipient for such assistance, its
successor and assigns. Failure to fulfill these requirements shall subject the applicant
Page 14 of 19
or recipient, its Subgrantees and contractors, its successors and assigns to those
sanctions specified by the grant or loan agreement or contract through which Federal
assistance is provided, and to such sanctions as are specified by 24 CFR Part 135.
2. Eaual Emplovment Opportunity: Contracts subiect to Executive Order 11246, as
amended: Such contracts shall be subject to HUD Equal Employment Opportunity
regulations at 24 CFR Part 130 applicable to HUD-assisted construction contracts.
The Subgrantee shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations,
which is paid for in whole or in part with assistance provided under this Agreement, the
following equal opportunity clause: "During the performance of this contract, the Subgrantee
agrees as follows:
a. The Subgrantee will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The Subgrantee
will take affirmative action to ensure that applicants are employed and that employees
are treated during employment without regard to their race, color, religion, sex or
national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of payor other forms of compensation; and selection for
training, including apprenticeship. The Subgrantee agrees to post in conspicuous
places available to employees and applicants for employment, notices to be provided by
the contracting officer setting forth the provisions of this nondiscrimination clause.
b. The Subgrantee will, in all solicitations or advertisements for employees placed by or
on behalf of the Subgrantee, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex or national origin.
c. The Subgrantee will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice to
be provided by the Contract Compliance Officer advising the said labor union or
workers' representatives of the Subgrantee's commitment under this section and shall
post copies of the notice in conspicuous places available to employees and applicants
for employment.
d. The Subgrantee will comply with all prOVlSlons of Executive Order 11246 of
September 24, 1965, and of the rules, regulations and relevant orders of the Secretary
of Labor.
e. The Subgrantee will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records and accounts
by the Department and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
f. In the event ofthe Subgrantee's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations or orders, this contract may be
Page 15 of 19
canceled, terminated or suspended in whole or in part, and the Subgrantee may be
declared ineligible for further Government contracts or Federally-assisted construction
contract procedures authorized in Executive Order 11246 of September 24, 1965, or by
rule, regulation or order of the Secretary of Labor, or as otherwise provided by law.
g. The Subgrantee will include the portion of the sentence immediately preceding
paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract or
purchase order unless exempted by rules, regulations or orders of the Secretary of
Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each contractor or vendor. The
Sub grantee will take such action with respect to any subcontract or purchase order as
the Department may direct as a means of enforcing such provisions, including
sanctions for noncompliance; provided, however, that in the event a Subgrantee
becomes involved in or is threatened with litigation with a contractor or vendor as a
result of such direction by the Department, the Subgrantee may request the United
States to enter into such litigation to protect the interest of the United States."
The Subgrantee further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in Federally-assisted
construction work; provided, that if the Subgrantee so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract. The Sub grantee agrees that it will assist and cooperate actively with the
Department and the Secretary of Labor in obtaining the compliance of Subgrantees and
contractors with the equal opportunity clause and the rules, regulations and relevant orders of
the Secretary of Labor; that it will furnish the Department and the Secretary of Labor such
compliance; and that it will otherwise assist the Department in the discharge of its primary
responsibility for securing compliance.
The Subgrantee further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a Sub grantee
debarred from, or who has not demonstrated eligibility for Government contracts and
Federally-assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be imposed
upon Subgrantees and contractors by the Department or the Secretary of Labor pursuant to
Part II, Subpart D, ofthe Executive Order. In addition, the Subgrantee agrees that ifit fails
or refuses to comply with these undertakings, the Department may take any or all of the
following actions: cancel, terminate or suspend in whole or in part the grant or loan
guarantee; refrain from extending any further assistance to the Subgrantee under the Program
with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from such Subgrantee; and refer the case to the Department of
Justice for appropriate legal proceedings.
3. Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is
subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and
HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the
sale, lease or other transfer of land acquired, cleared or improved with assistance provided
under this Agreement, the Subgrantee shall cause or require a covenant running with the land
Page 16 of 19
to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis
of race, color, religion, sex or national origin, in the sale, lease or rental, or in the use of
occupancy of such land or any improvements erected or to be erected thereon, and providing
that the Subgrantee and the United States are beneficiaries of and entitled to enforce such
covenant. The Subgrantee, in undertaking its obligation in carrying out the program assisted
hereunder, agrees to take such measures as are necessary to enforce such covenant and will
not itself so discriminate.
4. Section 504 and Americans with Disabilities Act:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance
with the Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with
Disabilities Act, which prohibit discrimination against the disabled in any federal assisted
program.
5. Oblie:ations of Sube:rantee with Respect to Certain Third-party Relationships: The
Sub grantee shall remain fully obligated under the provisions of the Agreement,
notwithstanding its designation of any third party or parties for the undertaking of all or any
part of the program with respect to which assistance is being provided under this Agreement
to the Subgrantee. Any Subgrantee which is not the Applicant shall comply with all lawful
requirements of the Applicant necessary to insure that the program, with respect to which
assistance is being provided under this Agreement to the Sub grantee is carried out in
accordance with the Applicant's Assurances and certifications, including those with respect
to the assumption of environmental responsibilities of the Applicant under Section 104(h) of
the Housing and Community Development Act of 1974.
6. Interest of Certain Federal Officials: No member of or delegate to the Congress of the
United States, and no Resident Commissioner, shall be admitted to any share or part of this
Agreement or to any benefit to arise from the same.
7. Prohibition Ae:ainst Payments of Bonus or Commission: The assistance provided under
this Agreement shall not be used in the payment of any bonus or commission for the purpose
of obtaining HUD approval of the application for such assistance, or HUD approval or
applications for additional assistance, or any other approval or concurrence ofHUD required
under this Agreement, Title I of the Housing and Community Development Act of 1974, or
HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide
technical, consultant, managerial or other such services, other than actual solicitation, are not
hereby prohibited if otherwise eligible as program costs.
8. "Section 109": This Agreement is subject to the requirements of Section 109 of the
Housing and Community Development Act of 1974,42 U.S.C. 3535(d). No person in the
United States shall on the ground of race, color, religion, sex or national origin be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity funded in whole or in part with funds available under this title.
9. Access to Records and Site of Emplovment: This agreement is subject to the requirements
of Executive Order 11246, Executive Order 1375, and the Civil Rights Act of 1964, as
amended. Access shall be permitted during normal business hours to the premises for the
Page 17 of 19
purpose of conducting on-site compliance reviews and inspecting and copying such books,
records, accounts, and other material as may be relevant to the matter under investigation and
pertinent to compliance with the Order, and the rules and regulations promulgated pursuant
thereto by the Subgrantee. Information obtained in this manner shall be used only in
connection with the administration of the Order, the administration ofthe Civil Rights Act of
1964 (as amended) and in furtherance ofthe purpose of the Order and that Act.
10. Le2al Remedies for Contract Violation: Ifthe Subgrantee materially fails to comply with
any term of this Agreement, whether stated in a Federal statute or regulation, an assurance, in
a State plan or application, a notice of award, or elsewhere, the City may take one or more of
the following action, as appropriate in the circumstances:
a. Temporarily withhold cash payments pending correction of the deficiency by the
Subgrantee,
b. Disallow all or part of the cost of the activity or action not in compliance,
c. Wholly or partly suspend or terminate the current Agreement, or
d. Take other remedies that may be legally available.
Page 18 of 19
Attachment C
City of Roanoke
Subrecipient Insurance Requirements
Your attention is directed to the insurance requirements below. Particular attention should be given to
Best's Guide rating requirement listed below. Please consult your insurance carrieres) or broker(s)
regarding the insurance as prescribed and provided herein. Failure to comply with and maintain insurance
requirements may result in the interruption, suspension or termination of the activities under this
Agreement.
Type of Insurance Coverage
General Liability Auto Liability Workers'
Compensation
Required by contract? Yes Yes Yes
Workers'
$1,000,000 $250,000 Compensation to
Minimum Limits of Coverage Combined Combined Statutory Limits;
Single Limit Per Single Limit Per $100/500/1 00
Occurrence Accident Employers'
Liability Limit
Minimum Best's Guide A-VII; must be A-VII; must be A-VII; must be an
Rating 1 Other Requirements an admitted an admitted admitted insurer
insurer Insurer
Additional Insured Yes N/A N/A
Endorsement Required?
Waiver of Subrogation? Yes N/A Yes
Comments None
Any insurance certificates evidencing coverage for which an additional insured endorsement is
required must contain substantially the following language, "The City of Roanoke, its officers,
agents, employees and volunteers are added as additional insureds." Additional insured coverage
must be primary and the city's insurance program must be non-contributory.
Page 19 of19
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
, Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
April 22, 2008
Jesse A. Hall
Director of Finance
Roanoke, Virginia
Dear Mr. Hall:
I am attaching copy of Budget Ordinance No. 38063....042108 appropriating
funds from the Commonwealth and Federal governments as well as from
local match and corporate rebates for various School programs, as well as
to appropriate funds from the 2007-2008 Capital Maintenance and
Equipment Replacement Program for the Other Post Employment Benefit
liability, and amending and reordaining certain sections of the 2007-2008
General and School Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
J;[;:jJ..~ ~. Yrt.1\V
Stephanie M. Moon, CMe
City Clerk
SMM:ew
Attachment
Jesse A. Hall
April 22, 2008
Page 2
pc: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O.
Box 13145, Roanoke, Virginia 24031
Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Director, Management and Budget
~>
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of April, 2008.
No. 38063-042108.
AN ORDINANCE to appropriate funding from the Commonwealth and Federal
governments as well as from local match and corporate rebates for various School
programs, as well as to appropriate funding from the 2007-2008 Capital Maintenance
and Equipment Replacement Program for the Other Post Employment Benefit (OPES)
liability, amending and reordaining certain sections of the 2007-2008 General and
School Funds Appropriations, and dispensing with the second reading by title of this
ordinance.
.BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2007-2008 General and School Funds Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to School Fund-CMERP 01-250-9310-9532
Fund Balance
Reserve for CMERP - Schools
School Fund
Appropriations
Superintendent's Initiative - OPEB
Teacher Stipends
Social Security
Health Insurance
Travel
Instructional Materials
Professional Development
Social Security
Professional Services
01-3324
30-060-7262-0589-6662
30-062-6145-0121-6104
30-062-6145-0201-6104
30;.062-6145-0204-6104
30-062-6145-0551-6104
30-062 -6145-0614-6104
30-062-6720-0129-6308
30-062-6720-0201-6308
30-062-6720-0313-6308
$ 141,299
(141,299)
1,000,000
10,200
781
( 5,363)
( 2,000)
( 1,600)
8,910
682
488
School Instructional Technology
Medical Supplies
Revenues
Transfer from General Fund
Federal Grant Receipts
State Grant Receipts
Local Match
Corporate Rebate
Fund Balance
Undesignated Fund Balance
30-062-6917 -0826-6102
30-063-6624-0605-6672
166,000
3,400
30-060-6000-1356
30-062-6145-1102
30-062-6720-1100
30-062-6917-1101
30-063-6624-1103
141,299
2,018
. 10,080
166,000
3,400
30-3324
(858,701)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~)n.~.
City Clerk.
City of Roanoke
School Board
P.O. Box 13145, Roanoke VA 24031 . 540-853-2381 . FAX 540-853-2951
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
V. Mignon Chubb-Hale
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
April 21, 2008
The Honorable C. Nelson Harris, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on
April 8, the Board respectfully requests City Council to appropriate
the following funds:
· $2,018.00 for the Title I 0 At-Risk Juvenile Detention Center
Reading Teacher program to align the grant budget with the
final award allocation. The funds provide for a part-time
reading teacher at the Roanoke Juvenile Detention Center.
This continuing program is one hundred percent reimbursed
by federal funds.
· $166,000.00 for the School Instructional Technology
program which requires a local match to the grant
appropriation. State bond funds issued by the State
Department of Education have been made available to the
Schools to be used for the purchase of school instructional
technology equipment which will enable students to take the
Standards of Learning test on-line. This is a continuing
program.
· $3,400.00 for a rebate received from Anthem Blue Cross
Blue Shield for flu shots purchased by the school division
during 2007-08 for use in the employee flu shot clinics. The
funds will be used to purchase flu shots to be provided to
employees during the 2008-09 school year. This is a new
program.
Members of Council
Page 2
April 21, 2008
· $10,080.00 for the Academic Review Math Coaches
program. The funds will pay for mathematics literacy
coaches to serve middle schools that are Accredited with
Warning in Math. The coaches will provide professional
development for math teachers. This new program will be
reimbursed with State funds.
· $1,000,000.00 from the Capital Maintenance and Equipment
Replacement Fund. This is the second request from the
2007-08 Capital Maintenance and Equipment Replacement
Fund which will fund the Other Post Employment Benefits
(OPEB) requirement.
The School Board thanks you for your approval of the
appropriation requests.
Sincerely,
Cindy H. 0 Iton, Clerk
re
cc: Mr. David B. Carson
Dr. Rita D. Bishop
Mr. Curtis D. Baker
Mrs. Vivian Penn-Timity
Ms. Darlene L. Burcham
Mr. William M. Hackworth
Mr. Jesse A. Hall
Mrs. Ann H. Shawver
Ms. Dorothy Hoskins (with
accounting details)
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P.O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER
Deputy Director
email: ann_shawver@ci.roanoke.va.us
JESSE A. HALL
Director of Finance
email: jesse_hall@ci.roanoke.va.us
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wish neff, Council Member
Dear Mayor Harris and Members of City Council:
Subject: Appropriation Request from School Board
As the result of official School Board action at its meeting on April 8, the Board
respectfully requests that City Council appropriate the following funds:
· $2,018 for the Title I D At-Risk Juvenile Detention Center Reading Teacher
program to align the grant budget with the final award allocation. The funds
provide for a part-time reading teacher at the Roanoke Juvenile Detention
Center. This continuing program is one hundred percent reimbursed by federal
funds.
· $166,000 for the School Instructional Technology program which requires a
local match to the grant appropriation. Bond funds issued by the State
Department of Education have been made available to the Schools to be used
for the purchase of school instructional technology equipment which will
enable students to take the Standards of Learning test on-line. There is no
repayment obligation associated with these bonds on the part of the Roanoke
City Public Schools. This is a continuing program.
· $3,400 for a rebate received from Anthem Blue Cross Blue Shield for flu shots
purchased by the school division during 2007-08 for use in the employee flu
shot clinics. The funds are restricted for use to purchase flu shots to be
provided to employees during the 2008-09 school year, therefore this is
considered a grant.
· $10,080 for the Academic Review Math Coaches program. The funds will pay
for mathematics literacy coaches to serve middle schools that are Accredited
with Warning in Math. The coaches will provide professional development for
math teachers. This new program will be reimbursed with State funds.
Honorable Mayor and Members of Council
April 21, 2008
Page 2
· $1,000,000 from the Capital Maintenance and Equipment Replacement Fund.
This is the second request from the 2007-08 Capital Maintenance and
Equipment Replacement Fund. This appropriation will provide funding toward
the Other Post Employment Benefits (OPEB) liability.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined above.
Sincerely,
Q#uJlHdf
Jesse A. Hall
Director of Finance
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools
Office of the Mayor
CITY OF
ROANOKE
.
WHEREAS, bicycling is a sq/e, clean, and affordable mode of transportation used by
many Americans, including citizens of the Roanoke Valley to reduce American's
dependence on foreign oil; and
WHEREAS, residents of all ages engage in bicycling for transportation, recreation,
fitness and fun on public streets, greenways and safe routes to school; and
WHEREAS, bicycling provides a unique opportunity for residents and visitors to the
area to discover and explore off road scenic trails located on greenways and trails at
Carvins Cove and Mill Mountain and on road on the Blue Ridge Parkway, US. Bike
Route #76 and designated bicycle routes; and
WHEREAS, bicycling facilities are an important part of urban community planning
and are necessary for the City of Roanoke's development as a bicycling friendly, healthy,
livable environment by easing trq/fic congestion and improving the air quality; and
WHEREAS, the City of Roanoke in March 2008 unanimously approved the update to
the Roanoke Valley Greenway Plan, the 2005 Roanoke Valley Bike Plan, Complete
Streets by Design Guidelines and application to the League of American Bicyclists to be
a bicyclingfriendly community; and
WHEREAS, recognition of Bike Month provides cycling enthusiasts an opportunity to
increase awareness of bicycling safety and to promote the benefits of bicycling through
organized activities such as the BRBC rides throughout the month of May for cyclist of
all abilities and planned family neighborhood rides on May 17 with the Southeast Action
Forum and Lincoln Terrace Elementary School and on May 31 at Grandin Gardens,
Roanoke River Greenway and Piedmont Park; and
WHEREAS, representatives from the Blue Ridge Bicycle Club's 450 members are
working with Bike Walk-Roanoke Chapter, Virginia Bicycling Federation, Ride Solutions
and ShareBike to promote May as Bike Month and Friday, May 16, 2008, as Commute
Clean and Bike to Work Day.
NOW, THEREFORE, I, C. Nelson Harris, Mayor of the City of Roanoke, Virginia,
encourage citizens of all ages to experience first hand the joy of riding a bicycle and, do
hereby proclaim May 2008, throughout this great All-America City, as
,BIKE MONTH.
Given under our hands and the Seal of the City of Roanoke this twenty-first day of April
in the year two thousand and eight.
ATTEST:
...... ~
0.S"~~;'(~'
5~ y -; --,-,~'"~:;,\
r'~ -- . "
~-O- ~- - -' ;~
-:.
e ~1{~
~h1.~
Stephanie M Moon
City Clerk
C. Nelson Harris
Mayor
'I
~""
.~;/~': .._,:......;.
,J
-J
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC .
City Clerk
CECELIA R. 1YREE
Assistant Deputy City Clerk
April 22, 2008
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
,
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No.' 38064-042108 'establishing a
Comprehensive Sign Overlay District zoned INPUD, Institutional Planned
Unit Development District, for property located between Belle Avenue and
Orange Avenue, N. E., identified as Official Tax Map Nos. 7110105 and
7110121, such district, initially allowing the installation of one
development identification sign located near the property frontage on
Mexico Way, N. E., and one freestanding sign with an electronic
readerboard located on property identified as Official Tax Map No.
7110105, near the property frontage on Orange Avenue, N. E., both such
signs being subject to certain height, area, facing and site restrictions and
cumulative square footage limitations, as set forth in the Amended
Application No.2 dated March 17, 2008.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
~~m.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
Maryellen F. Goodlatte
April 22, 2008
Page 2
pc: The Reverend Dr. John W. Ott, Senior Pastor, Parkway Wesleyan
Church, 3645 Orange Avenue, N. E., Roanoke, Virginia 24012
Mr. Charles E. Perry, 3691 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Margaret R. McKinney, 3361 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Billy Eldreth, Trustee, 3355 Ridge Run Drive, N. E.,
Roanoke, Virginia 24012
Mr. and Mrs. Russell Keller, 3349 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Ms. Rhonda L. Cagle, .3343 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Mr. William D. Doss, 3337 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Mr. and 'Mrs. Todd Hartman, 3331 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Ms. Patricia B. Carter, 3325 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. John lovern, 3319 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Raymond leonard, 3311 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Mehmed Ackar, 3305 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Mark E. lynch, 3538 Belle Avenue, N. E., Roanoke,
Virginia 24012
Mr. Phil Orb Johns, Executor, 2206 Patterson Avenue, S. W., Roanoke,
Virginia 24016
Moriah Church, 3521 Orange Avenue, N. E., Roanoke, Virginia 24012
Mr. James D. Blankenship, 3386 Village Court lane, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Herman Kamp, Trustee, 3392 Village Court lane, N. E.,
Roanoke, Virginia 24012
Mr. and Mrs. David Burris, 3399 Village Court Lane, N. E., Roanoke,
Virginia 24012
Grace and Truth Baptist Church, Trustees, 3545 Orange Avenue, N. E.,
Roanoke, Virginia 24012
Ms. Evelyn K. Gish, 2405 E. Ruritan Road, N. E., Roanoke, Virginia
24012 -
Mr. and Mrs. Albert l. Turner, 3744 Carson Road, N. E., Roanoke,
Virginia 24012
Ms. Kimberly Johnson, 3730 Carson Road, N. E., Roanoke, Virginia
24012
V' WCB Ltd, P. O. Box 100, Vinton, Virginia 24179
Maryellen F. Goodlatte
April 22, 2008
Page 3
pc: Mr. and Mrs. Paul Kniffel, 3702 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Joseph Whitt, 3698 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Bonnie S. Brizendine, 3692 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Karen l. Mason and Ms. Michele Cefola, 3686 Belle Avenue, N. E.,
Roanoke, Virginia 24012
Mr. and Mrs. Wendell Brown, 3662 Belle Avenue, N. E., Roanoke,
Virginia 24012
Ms. Lorie G. Diamond and Mr. Charles M. Suttenfield, 3650 Belle
Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Ernest Akers, 3638 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. James Clark, 3626 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Bobby Combs, 3602 Belle Avenue, N. E., Roanoke,
Virginia 24012
VIAMAC, Inc., 5041-A Benois Road, Roanoke, Virginia 24014
Member One Federal Credit Union, 202 Fourth Street, N. E., Roanoke,
Virginia 24016
David H. Luther, etals, POBox 1117, Bowling Green, Kentucky 42102
Five Star Corporation, 391 Edgewood Drive, Meadville, Pennsylvania
16335
Mr. and Mrs. Charles Goodman, 3504 Sunrise Ridge, N. E., Roanoke,
Virginia 24012
Joseph K. Bushnell, et ux, 3716 Autumn Lane, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Alan Brumbaugh, 3738 Autumn Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Harold Hodges, 3754 Autumn Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. John Keith, 3504 Apricot Trail, N. E., Roanoke, Virginia
24012
Integrity Windows, Inc., P. O. Box 100, Warroad, Minnesota 56763
Ms. Robin B. Smith, 3846 Evan Lane, N. E., Roanoke, Virginia 24012
R & J Enterprises, LLC, c/o Bob Johnson, 3959 Electric Road, S. W.,
Suite 100, Roanoke, Virginia 24018
Ms. Mary A. Asbury, 3841 Alexandra Court, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Ronald Kendrick, 3839 Alexandra Court, N. E., Roanoke,
Virginia 24012
Maryellen F. Goodlatte
April 22, 2008
Page 4
pc: Mr. and Mrs. Rodney Garst, 4158 Blue View Drive, N. E., Roanoke,
Virginia 24012'
Mr. and Mrs. Richard Agee, 3831 Alexandra Court, N. E., ~oanoke,
Virginia 24012
Mr. and Mrs. Stanley Cline, 3827 Alexandra Court, N. E., Roanoke,
Virginia 24012 ,
Ms. Christy D. ~cott, 3757 Evan lane, N. E., Roanoke, Virginia 24012
Ms. Shirley B. Stanton, 3753 Evan lane, N. E., Roanoke, Virginia
24012
Ms.Rachael Albers, 3749 Evan lane, N. E., Roanoke, Virginia 24012
Ms.l Geraldine Dooley Sink, 3745 Evan lane, N. E., Roanoke, Virginia
24012
Mr. Donald l. Chocklett, 3741 Evan lane, N. E., Roanoke, Virginia
24012
Janet Scheid, Roanoke County Planning, POBox 29800, Roanoke,
Virginia 24018
Adrian lewis, President, Wildwood Civic league, 2538 Belle Avenue,
N. E., Roanoke, Virginia 24012
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Susan S. lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
Nancy C. Snodgrass, Zoning Administrator
~~~i
IN THE COUNCIL OF THE CITY OF ROANOKE, VJRGINIA,
The 21st day of April, 2008.
No. 38064-042108.
AN ORDINANCE to amend 936.2-100, Code ofthe City of Roanoke (1979), as amended,
and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as amended, to
establish a Comprehensive Sign Overlay District within the City of Roanoke adjacent to Orange
Avenue, N.E.; and dispensing with the second reading by title of this ordinance.
WHEREAS, Parkway Wesleyan Church, Inc., represented by Maryellen Goodlatte, attomey,
has made application to the Council ofthe City of Roanoke, Virginia ("City Council"), to establish a
Comprehensive Sign Overlay District on the hereinafter described property within the City, zoned
INPUD, Institutional Planned Unit Development District;
WHEREAS, the City Planning Commission, after giving' proper notice to all concemed as
,
required by 936.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting on
April 21, 2008, after due and timely notice thereof as required by 936.2-540, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the proposed establishment of the comprehensive sign
overlay district; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, finds that the public necessity, convenience, general welfare and
good zoning practice, require that the hereinafter described property located between Belle Avenue,
N.E., and Orange Avenue, N.E., being more specifically identified as Official Tax Nos. 7110105 and
7110121, should be designated as a Comprehensive Sign Overlay District, as herein provided, and
finds that such district meets the standards set forth in 936.2-336, Code of the City of Roanoke
(1979), as amended, and will serve the public purposes and objectives set forth in 936.2-660 afthe
Code of the City of Roanoke (1979), as amended, at. least as well, or better, than the signage that
would otherwise be required or permitted by Chapter 36.2
THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. 936.2-100, Code ofthe City of Roanoke (1979), as amended, and the Official Zoning
Map, City of Roanoke, Virginia, dated December 5,2005, as amended, be amended to reflect that
Official Tax Nos. 7110105 and 7110121, located between Belle Avenue, N.E., and Orange Avenue,
N.E., be, and are hereby established as a Comprehensive Sign Overlay District zoned INPUD,
In,stitutional Planned Unit Development District, such district initially allowing the installation of
one development identification sign located near the property frontage on Mexico Way, N.E., and
one freestanding sign with an electronic readerboard located on property identified as Official Tax
No. 7110105, near the property frontage on Orange Avenue, N.E., both such signs being subject to
certain height, area, facing and site restrictions and cumulative square footage limitations, as set forth
in the Amended Application No.2 dated March 17,2008.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
\ ,
\ ,
l<
/.~\
ATTEST:\\,
.1\
.,' ;'~-'c
:".i(t1~....; ."
: \;, - '~." <
,". ,'.,
hL~
City Clerk.
O-Parkway Wesleyan Church-Sign Overlay District-4-21-08.doc
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
April 21,2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Request from Parkway Wesleyan Church, Inc., to establish a
Comprehensive Sign Overlay District, pursuant to the provisions of
Section 36.2-336, Roanoke City Code, for properties located between
Belle Avenue to the south and Orange Avenue to the north, more
specifically identified as Official Tax Nos. 7110105 and 7110121, such
district initially allowing the installation of one development identification
sign located near the terminus of the property with a public right-of-way
identified as Mexico Way, and one freestanding sign with an electronic
readerboard located on property identified as Official Tax No. 7110105,
near its terminus with Orange Avenue, both such signs being subject to
certain height, area, facing and site restrictions and cumulative square
footage limitations.
Planning Commission Recommendation:
Planning Commission hearing was held on Thursday, March 20, 2008. By a vote of 6-0
(Mr. Manetta absent for the vote), the Commission recommended approval of the
request. The Commission found that the application to adopt a Comprehensive Sign
Overlay District on the subject properties to be consistent with the City's Zoning
Ordinance, the Comprehensive Plan, and the Hollins/Wildwood Area Plan. By allowing
the flexible use of the property's total freestanding sign allotment, a more appropriate
signage system can be installed.
Respectfully submitted,
~~
Henry Scholz, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager
William M. Hackworth, City Attorney
Maryellen F. Goodlatte, Attorney for the applicant
2
Application Information
Request: Comprehensive SiQn Overlay District
Applicant: Parkway Wesleyan Church Inc.
Representative: Maryellen Goodlatte, Attorney
City Staff Person: Maribeth B. Mills
Site Address/Location: 3645 OranQe Avenue NE
Official Tax Nos.: 7110105 and 7110121
Site Area: 82.29 Acres Total
Existing Zoning: INPUD, Institutional Planned Unit Development
Proposed Zoning: INPUD, Institutional Planned Unit Development and
Comprehensive Sign Overlay District
Existing Land Use: Place of Worship
Proposed Land Use: Place of Worship
Neighborhood Plan: Hollins/Wildwood Area Plan
Specified Future Land Use: INPUD, Institutional Planned Unit Development
Filing Date: Original Application: February 6, 2008, Amended
Application NO.1: February 25, 2008; Amended
Application NO.2: March 19, 2008
Background
The applicant requests a Comprehensive Sign Overlay District to reallocate a portion of
the property's total sign allotment to the Orange Avenue frontage. The subject property
is large (82.29 acres) but has limited street frontage at four locations:
. 71 feet on Orange Avenue (Location A on Exhibit B)
. 214 feet on Mexico Way (Location B on Exhibit B)
. 133 feet on Belle Avenue (Location C on Exhibit B)
. 81 feet on Belle Avenue (Location 0 on Exhibit B)
The Orange Avenue frontage is the property's most visible location for a sign as Belle
Avenue is a two-lane residential street and the frontage on Mexico Way is not visible
from Orange Avenue. Under the current sign regulations, the maximum sign area
permitted on the Orange Avenue frontage is 35 square feet. If all frontages are
considered, the property is entitled to a cumulative total of 249.5 square feet of sign
area.
The proposed sign overlay district would permit two freestanding signs with a total of
131 square feet to be placed on the Orange Avenue and Mexico Way frontages.
Building mounted signage is not a part of this application and would be required to
comply with all regulations set forth in the City's Zoning Ordinance. Specific provisions
for each sign are listed below.
· Freestanding Sign on Mexico Way NE (Figure 1 & 2)
o Located at the terminus of Mexico Way NE as indicated on Figure 1.
o 3 feet in height.
3
o 60 square foot sign face.
o Single-sided.
o Uncoursed limestone veneer.
o Externally illuminated
. Freestanding Sign on Orange Avenue NE (Figure 3 & 4)
o Located along Orange Avenue NE, east of the main entrance into the
facility as indicated on Figure 3.
o 15 feet 9 inches in height.
o 71 square foot sign face, consisting of a 22 square foot electronic
readerboard in the form of a color digital display (31 % of the total sign
face).
o Double-faced with identical static message and electronic readerboard.
o Constructed of textured and painted aluminum skirt over a steel grid
frame.
o Externally lit with illumination hidden inside 'Parkway' and the three
crosses, directing light back against the sign to create a shadow effect.
o Masonry retaining wall (maximum 4 feet in height) will be constructed to
provide level surface to construct the sign.
Considerations
Surroundinq Zoninq and Land Use:
North
Zoning District
R-1, Low Density Residential and 1-1, Light
Industrial Roanoke Count
R-5, Sin le-Famil Residential
R-7, Sin le-Famil Residential
CG, Commercial General and RM-2, Residential
Mixed Density
Land Use
Single-family residential
and manufacturin .
Sin le-famil residential.
Sin le-famil residential.
Medical clinic, retail sales,
multifamily residential and
vacant.
South
East
West
Compliance with the Zoninq Ordinance:
A Comprehensive Sign Overlay District requires that several standards be considered.
The subject parcel and proposed signage must meet standards such as appropriate
base zoning, minimum acreage, compatibility of design and color to the existing
building, compliance with total sign allocation, and maximum sign height. An additional
consideration is the proposed sign's relationship to the purpose of the overlay district,
which is to address constraints to conventional sign placement and allocation. The
consolidation of the subject property's sign allotment to Orange Avenue and Mexico
Way will place the signs at more appropriate locations (i.e., the primary entrances to the
site). Finally, shifting sign allotment away from the property's frontage on Selle Avenue
4
will preserve the residential character of the adjacent neighborhood. With the proposed
overlay, no freestanding signs would be placed on the Belle Avenue frontages.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
The City's Comprehensive Plan, Vision 2001-2020, and HollinslWildwood Area Plan
label Orange Avenue a 'Commercial Corridor.' These corridors are characterized by
wide roads without bicycle or pedestrian accommodations, linear development,
excessive signage and excessive curb cuts. The size and location of the Orange
Avenue sign on a narrow pipe stem will undoubtedly add to the visual clutter already
present on this street. However, the proposed signs would not be out of scale with
other signs in the area, which average 60 square feet for considerably smaller lots. The
total area for the Orange Avenue sign consisting of the organization's name and
readerboard is 60 square feet with an additional 11 square feet for the pastor's name
and worship times. The total area for the Mexico Way sign is also 60 square feet.
Conformity with Vision 2001-2020's Design Principles:
Oesi n Principles:
Signs should be attractively designed
and co-located on single displays or
monuments.
Signs (private and public) should be
limited in number and scaled in size to
minimize visual clutter.
City Department Comments:
Application's Conformit :
The proposed signs are consistent in
design with the existing building and
site la out.
The proposed signs are consistent in
size with other signs in the area and
appropriate for a development of this
size. The readerboard meets the
requirements of the Zoning Ordinance
(consisting of less than 40% of the
overall sign area, not to exceed 22
square feet) and is already a permitted
si n in the INPUD District.
The applicant had originally proposed to improve and reverse the direction of the
existing driveway off Orange Avenue to prevent confusion for visitors created by the
lack of an entrance near the proposed sign location. However, the Transportation
Manager advised that it would not be desirable to change the direction of the driveway
due to its proximity to the signalized intersection at Mexico Way. In response, the
proposed driveway improvements were removed from the application.
Public Comments:
Staff received two telephone calls from adjoining property owners who indicated support
for the application.
5
Planninq Commission Public Hearinq Comments:
At the public hearing on March 20, 2008, the Planning Commission asked the applicant
to comment on the likelihood of visitors trying to access their facility via the driveway off
Orange Avenue. The applicant responded that it was very rare as they tend to follow
the stream of traffic accessing the property via Mexico Way.
A representative of Member One Credit Union expressed concern over the safety of
motorists who might be distracted by the electronic readerboard and confused by the
lack of an entrance at the proposed sign location. In response, the applicant stated that
the readerboard would be regulated by the Zoning Ordinance which requires a message
to remain static for a minimum of 6 seconds. In response to the concern raised about a
lack of a driveway, the applicant stated that the main cause of accidents in this area is
the lack of a left turn lane and signal at the intersection of Orange Avenue and Mexico
Way. The Planning Commission requested that staff notify the Transportation Manager
of the potential safety hazard. Planning staff contacted Mr. Jamison and he will review
accident data for this intersection and respond based on his findings.
6
Department of Planning, Building and Development
Room 166, Noel C, Taylor Municipal Building
215 Church Avenue, SW.
Roanoke, Virginia 24011
Phone: (540)853-1730 Fax: (540)8~1230
Date: IMar 17, 2008 Submittal Number. IAmended Application No.2
'Rehs'1fls;lecBij~ffiatWlpPIY>>l~
'''':=~!.'~~..k~~~''''-~.:0t1:l!~1IU'~''~''''':'1&.''''~~D.
I Click Here to Print I
I
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
[2g Establishment of Comprehensive Sign Overlay District
J!1!!.ye~rilo~~~
Address: /3645 Orange Avenue, Roanoke, VA 24012
Official Tax No(s).: /7110105 and 7110121
Existing Base Zoning:
INPUD, Institutional Planned Unit Development
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): I
Requested Zoning: INot Applicable I ProPOsed Land Use:
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
o With Conditions
[2g Without Conditions
I Phone Number: I +1 (540) 342-3968
I E-Mail: apatriquin@parkwayroanoke.com
Name:
I Phone Number:
/ E-Mail: I
I
I
Address:
Applicant's Signature:
Name: Maryellen Goodlatte - Glenn, Feldman, Darby & Good/iitte
Address: /210 1 st Street SW, Roanoke, VA. 24012 '
I7J~F'~
Authoriz gent's SIQnature:
Phone Number: I + 1 (540) 224-8018 I
1 E-Mail: lmgOOdlatte@gfdg.com I
rx Completed application form and checklist.
rx Written narrative explaining the reason for the request.
rx Location map.
IX Adjoining property owners list.
IX Required fee.
r Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
r Written proffers.
r Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures. Please label as 'development
plan' if proffered.
r Development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
~~
IX Comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
r Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
r Amended concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
r Written proffers to be repealed.
r Written proffers to be adopted, if applicable. If some of the existing proffers are to be retained, please include these in this list.
r Copy of previously adopted Ordinance.
r Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
r:- Copy of previously adopted Ordinance.
r Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
r Copy of previously adopted Ordinance.
r A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance.
r Cover sheet.
r Traffic impact analysis.
r Concept plan.
r Proffered conditions, if applicable.
r Required fee.
'An ~'ectronic copy of this application and checklist can be found at www.roanokeva.gov/planning by clicking 'Boards and Commissions',
'Planning Commission', 'Zoning Amendment and Street/Alley Closure Applications', 'Zoning Amendment Application and Checklist'. A complete
packet must be submitted each time an application is amended, unless otherwise specified by staff.
Cify of Roanoke - Virqinia
E!5lab/i!5hf?enlof
COf?prehen!5ive 5iqn Overlay Di!5lricl
ENGINEERING
CONCEPTS, INC.
JO s.. IIGlM)U n. fIO loa &1'
FlOCASt1L _ "-
s.iO:Ar).,IW ,..~S."'>>,18oI
Parkway Wesleyan Church, Inc. - Sign Overlay District Application
Narrative
The Parkway'Wesleyan Church campus is situated on 82 acres of land within the City of
Roanoke on Orange Avenue (460 East). The church property has approximately 70 ft.
frontage on Orange A venue that is available to us for identification signage. The church
is not easily visible from Orange Avenue and a proposed sign on our Mexico Way road
frontage will not be visible from Orange A venue. Visitors to our church, as well as the
driving public have not been provided any signage to identify the church and direct them
to the campus. The purpose of our Sign Overlay District application is to assign a portion
of our Mexico Way sign square footage allotment to the Orange Avenue frontage in order
that a more communicative sign may be placed there to identify the church and direct
visitors to the campus.
The church facility consists of a 72,000 sq.ft. building used as a worship center and other
church uses such as classrooms and children and youth areas. The campus master plan
includes a larger sanctuary, an educational building and the current building, which will
be converted to a family life center after the larger sanctuary is built. Our average
attendance has grown from approximately 800 to 1,200 worshippers since relocating to
this site in 2006. We are confident a major factor in our ability to keep growing will be
the location and design of a quality sign on Orange Avenue.
We are requesting a Sign Overlay District be approved to allow the initial placement of
two professionally designed and erected monument signs on the campus. The sign on
Orange Avenue will have a 71 sq ft sign face inclusive of a 22 sq ft, high resolution
electronic reader board. The sign will be double-faced with identical static
communication and reader boards on each side. The sign will be externally lit with
illumination hidden inside the solid channel aluminum letters of the word "Parkway" and
the channel aluminum "crosses", directing the light back against the sign base to create a
shadow effect. All illumination sources will be completely hidden from public view
within the solid channel aluminum letters and crosses. The sign face will be constructed
of textured and painted aluminum mounted over a steel grid frame. The entire sign will
be mounted on an eight inch square steel pole which will not visible in any way. It will
also be protected from roads by being located on a berm behind a masonry retaining wall
and will be enhanced with landscaping.
The sign on Mexico Way will be a single-sided monument design using masonry such as
local field stone. It will be low-profile and have 60 sq ft of calculated sign face
consisting of static letters identifYing the campus as "Parkway Wesleyan Church". It will
be externally illuminated with all sources of illumination hidden from public view.
We submit this request for a Sign Overlay District we feel meets the quality and
professional design expectations of the city while also providing Parkway the necessary
access and visibility to the driving public on Orange Avenue which is critical to our
ability to grow.
R~~~ct I Submitte~
/1-.. . /!/( C</~
Dr. J9 - W. Ott
Seni r Pastor - Parkway Wesleyan Church
"
,
\
,
EXHIBIT "An
APPLICATION FOR SCU:1-=500'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
Parkway Wesleyan Church Comprehensive Sign Overlay District
(a) The purpose of this Section is to permit the use of publicly visible signs as
they apply to the Parkway Wesleyan Church, an 82.29 acre INPUD
located in the City of Roanoke, Virginia. The master plan for signage
related to the proposed church campus presents a comprehensive proposal
for such signage to best fit the spirit and intent of the City's Zoning
Ordinance. It does so subscribing to the purposes set forth in Section
36.2-660, Code of the City of Roanoke (1979), as amended, by providing
effective communication and enhanced appearance consistent with the
general architecture and theme of the buildings on and proposed for the
property.
(b) The Comprehensive Sign Overlay District shall comply with sign area
requirements of Section 36.2-336 (c)( 4). Attached as Exhibit B is the sign
area calculations used to determine proposed area allotments.
(c) Freestanding Signs
(1) One development identification sign for the INPUD shall be permitted
near the terminus of the public right-of-way identified as Mexico Way
and shall be subject to the standards and locations set forth in Figure 1
and 2.
(2) One freestanding sign for the INPUD shall be permitted in the
northwest "pipe stem area" of Tax parcel No. 7110105 near it's
terminus at the public right-of-way identified as U.S. Route 460
(Orange A venue) and shall be subject to the standards and locations
set forth in Figure 3 through 4.
(3) Freestanding signs shall comply with Section 36.2-670.
(4) The cumulative square footage of sign area for Freestanding signs
shall not exceed (0.5) per foot of linear lot frontage.
(d.) Building Mounted Signs
Building mounted signs are not regulated by this Comprehensive Sign
Overlay District and shall comply with all regulations set forth in Section
36.2-671 of the City's Zoning Ordinance.
Fonnula: Frontage x .5ft./Sq.Ft. of Sign
499 x .5ft./Sq.Ft. of Sign = 249.5 Sq.Ft. of Sign
ROAD FRONTAGE
ORANGE AVENUE (RTE 460) 71 FEET
MEXICO WAY 214 FEET
~ BELLE AVE. #2 133 FEET
BELLE AVE. #1 81 FEET
Total Frontage 499 FEET
PROPOSED ALLOTMENTS
(3) ORANGE AVENUE (RTE 460) - Figure 3 & 4
@ MEXICO WAY - Figure 1 & 2
@DBELLEAVE.#2
@ BELLE AVE. #1
71 Sq. Ft.
60 Sq. Ft.
none
none
Total Allotment
(Unused Allotment
131.0 Sq. Ft.
118.5 Sq. Ft)
~ CONCEPl'S, INC.
20 a. lOANOe sr. PO lOX 619
~ VIlGINIA2a9C)
540.473.1253 FAX: &eo.A7a.au
EXHIBIT "B"
APPLICATION FOR SCALE:1-=500'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
....
,
---
1
1>-
--. ( {~
-- -- ~{.~
"'- I~
-- -- "'\. '" I~
"~'?:S-.. w
--
--
--- -
--
, -
Q
"t-
I I
I I
'~" I
q ... ... Pro~rty
{llJ . --
1 I
1 I
1
.
"-
"-
"-
"-
"-
"-
"-
"-
"
"
"
"-
INPUD IDENnFlCA nON SIGN" "-
SEE FIGURE 2 " "
"-
"
"
"
...
FIGURE 1
Mexico Way Entrance - Location 'B'
APPLICATION FOR SCALE:'-=50'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
~ CONC&>.., ilC.
20 So IOANOICI! SF. PO lOX 619
~ VIlGNA 2A09O
~1253 FAX:~1IU
LOCAL LIMESTONE
(F1ELDSJONE SHAPE)
IN UNCOURSED
STYLE ~ SHOWN.
11
60 S.F. SIGN
AREA (20'x3')
EXIST. GROUND
Notes:
1. Sign is pro~ as a single faced, monument type sign.
2. lighting shaH be in accordance with Section 36.2-666 of
the Zoning Ordinance and is planned to have an external
light source.
3. Font for sign lettering shall be consistent between
Mexico Way and ~oute 460 locations.
,
,
~ CONCI!PI'S, INC.
20 8.1lOANOICE If." PO lOX 6.
~YaGIN.\~
~12A PAX:~1ZU
FIGURE 2
Mexico Way Entrance - Location 'B'
APPLICATION FOR SCAlE: '-=5.
SIGN OVERLAY DISTRICT 2/4/08
CITY OF ROANOKE VA 07074
~
~
/"
/
/
/
/'
II
(/
\:\
\~
~
~
~
~
\\
\\
PROPOSED
RETAINING WALL
(4.0' HIGH MAX) /
/
/
~
~
~~
~
~
~G
@N
~
~
~
~.
~.
~~
; ,.~
'~'U
~
s:-c!f' )J
(j-flj (/'
INPUD
IDENTIFICATION
SIGN - SEE
FIGURE 4
~
."...
....,-
-...
. \
~
II
II
II
II
ENGN:EIJNG CONCEPrS, INC.
20 S.,IOANOIC! ST. PO .ox 619
~ VIlGN\2.cotO
stO.4n.1253 FAX: 5C.A73.12SII
FIGURE 3
Route 460 EXIT - Location 'A'
APPLICATION FOR SCALE:1-=20'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
...
...
~ ?
-
~ II
...
~
::1 ~
--I C) -;
I... .- u
(" LL rIl
,_,-1
_r-fi'<
r: Q I '
~~
N ..J I
-L,__
d
.5
t!ui'
Gl.9!
- ...
'1:: 0
!-
Q)~
"a .Q C
C caW
:::t .... ~
o
r"--
I
I
I
r-m.
I
I
I
I
!
i_
... ~I Q
= ~~
- I.C..J
j-
I
I
i
L....
..:
u
~
-
.:: Cli
- =
.. e:>
:;--
, -
-="
Cli =
- ..
" e
~.s =
=~-
=-::::
= oS e:>
.::::::-;
u >.=
-==..
Cli "
-=~
.::..
.a'l Cli =
--e:>
= Cli
Cli.. =
('J ('J
.. .. Cli
~Cli;::
Clit:.::
~~~
.... ....
In In
co N
(W') N
....
In
~
~
~
e'\
..
II)
~
e'\
..
II)
-
~
r--- -- ~
, ~
~
---- e'\
In
~
s
=
=
-s .
=-=
- Cli
"-
-.::
=~
u::
- =
.!e:>
r-=
-;
Cli
...
Cli
~
;;;a.
N
=
c,,:)
=It:~
....;c:b
CliN
"e..h
e:>e'\
~~
('JQO
'~I
==
fl'
-~
~I
~~
I
I
I
S
=
=
'5
=
<
"e
Cli
-
=
..
"
Q..
S ;
e:> S
~ =
=-
uS
i
!
.!!" =il
CIl==
==:
ell" =
Gi~.s
~iE"
tIlQ,o=
.z::.c::l
.~=e
~"'e11
01="
"'=Q,o
e V,) ...
u .u
=Q,o'"
='CQ.
~ Q.E
';;;sB
Co
='g
="
=-
f'O)Q,o
~
I
I
I"
=
=
;:
'"
"
=
::I
oS
Q,o
e
~
=
=
u
.!!
=
Q.
e
ell
::I
l:r
..
r:
ClC
Cli
-
e:>
Q.
t
...
e:>
u
S
.!;
~
('J
-
"
Cli
...
Cli
~
I:
~
s
=
=
..
s
=
-;
-
=
u
-
"
~
~:
~
-
s::o,..:
s:: C) s:: .s::
.- C)
Q) 0 >. In "C ._
.s:: --ci..cos::-
- ~ ...-- ~....o
- .... (J ~ .., s:: ,ft
Q)O ;O~O~Q)
~~ S::..c-_ Q) (J
Cl Q)... Q) .., _ ...
Q) ~ "C Q) .- Q) a; ;:,
"'(W') "C.s::t)-o
"' .... "C ~ In Q) "C In
;:'0 S::Q)"C...s::_
0" In ~... s:: :.a . - s::
::. t) "C C) ~ In -; '0
r-.. 'w Q) .= ~ .- ..c e-
II s:: (J "C s:: C) '" -
.E;:'...s::.t:(J
~ 8 ~ ,,,U,S+= ~ E
Q) Q) .::: s:: >< .s:: s:: .-
... "C ... ..c .- Q) C) 'E- "C
<( ... "';:, - .- ~
s:: ~ s:: 0 ~.~ ~ 2 In
.!2'..c ;!2'"C "C C) C) == ~
en ... In In .- s:: s:: 0
Q) .- In ._ ._ _ Q)
-"'C- ......-
.. ~ ~ ~ s:: .s:: .s:: Q) Q) ..c
In - Q) - C) - C):t:: (J 'w
Q) 0_ 0.- o._~, _._
or;.loI,,-en..c...J':::~>
Z~N M -o:t
s
=
=
..
S
=
<
"'1
~'4
>= ~'.1,'
ID '~1'
eli
8",
j~
'j:
'*1
. ~ 'i,'i
in f'
0,; .'~~;
~.,...r.1 ~ I..
8.>110' '~B';
~~':j" au r
0:',' , !(,.....
..";!,,,'; Cll:'
;:~:*,;" l!",'
/~;?t~: <t
t~, t,
',,';;;;"'." co:';;
~.,-,~-~, " c
'~~.::::,:;T,:~~:;}", '; .g~;
~'''''';.'''; ni
in
~"
O.
~"
, 8.'
0,
a.
l
,I!!
r
..
~j
1"
I:;
w,';,;
~.~
~,
:v
N
i
_.~_.j
u'~;
.s' '.
l!i;
OlIi
~i~
j"
",.::-.
g:
N,'
@";:
, ~
, ,
RR
00
TM# 7110105 '
!
II
NN
~ CONCEPl'S, INC.
2ID ~ IOANOICI! 11'. PO lOX 6.
PINCASnI. VIlGHA M)9O
~12D FAX: 540A73.aN
ADJO/NER MAP KEY EXHIBIT C 1 OF 2
APPLICATION FOR SCAl.E:1.==400'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
Map Key Tax Parcel # Owner Deed Ref8rence Zoning Mailing AddI'888 City Ststs ZIp
A 7100724 David W. and Frances C. BUITta 70015274 RM-2 3399 Village CT NE Roanoke VA 24012
B 7100723 Herman I Kamp 40011832 RM-2 3382 Village CT NE Roanoke VA 24012
C 7100722 James D. Blankenship 40013574 RM-2 3388 Village CT NE Roanoke VA 24012
0 7100318 Margaret R. Mckinney n/a R-5 3381 Rldgerun DR NE Roanoke VA 24012
E 7100319 Billy L. Eldreth 20004835 R-5 3355 Rlggenm DR NE Roanoke VA 24012
F 7100320 RU888l1 L. and Joanne M. Kaller 70002783 R-5 3349 RIdge"," DR NE Roanoke VA 24012
G 7100321 RhondaL.CagIe 30017608 R-5 3343 Rldgerun DR NE Roanoke VA 24012
H 7100322 William David Doss 60008124 R-5 ' 3337 Rldgerun DR NE ROAnoke VA 24012
I 7100323 Todd A. and AlIsha D. Hartman 30011726 R-5 3331 Rldgerun DR NE Roanoke VA 24012
J 7100324 Patricia B. Car1ar 164201667 R-5 3325 RldganJn DR NE Roanoke VA 24012
K 7100325 John D. and Kathy S. Lovern 50016105 R-5 3319 Rld9erun DR NE Roanoke VA 24012
L 7100328 Raymond J. and Bonnie Laonard 50004925 R-5 3311 Rldgerun DR NE Roanoke VA 24012
M 7100327 Mahma and IIeIa I'd<at 50015796 R-5 3305 Rldgerun DR NE Roanoke VA 24012
N 7100401 MlUk Edward and lois B. Lynch 170800583 R-5 3538 Bella AVE NE Roanoke VA 24012
0 7110120 Bobby R. and Martha Lynn Combs D.B. 14n PG. 688 R.7 3602 Bella AVE NE Roanoke VA 24012
P 7110119 Bobby R. and Martha Lynn Combs D.B. 14n PG. 688 R-7 3602 Be/laAVE NE Roanoke VA 24012
Q 7110118 James E. Jr. and Susan L Clarll 10009315 R.7 3826 Balle AVE NE Roanoke VA 24012
R 7110117 Emest C. and Joyce A. Akers D.B. 1439 PG. 1764 R-7 3638 Balla AVE NE Roanoke VA 24012
S 7110116 Lorfe G. Diamond 14855 R-7 3650 Be/laAVE NE Roanoke VA 24012
T 7110114 Wandall F. and FlI)'8 J. Brown 990017317 R-7 3862 Bel/a AVE NE Roanoke VA 24012
U 7110113 Karen L. Mason 10013111 R-7 3868 Balle AVE NE Roanoke VA 24012
V 7110112 Bonnla S. Bltzandlne D.B.1581, PG.1374 R-7 3892 Balle AVE NE Roanoke VA 24012
W 7110111 Joseph D. and Fey G. Whitt D.B. 1529, PG. 194 R-7 3698 Bella AVE NE Roanoke VA 24012
X 7110110 Paul E. and Patricia R. Knlll'al 20014608 R-7 3702 Balla AVE NE Roanoke VA 24012
Y 7110109 WCBLtd 40021338 R-7 P.O. Box 100 Vinton VA 24179
Z 7110108 David Johnson 40000927 R-7 3730 CeI1lOll RO NE Roanoke VA 24012
M 7110107 Albert L. & Nancy N Tumar D.B. 1558, P.G. 35 R-7 3744 Call1Oll RD NE Roanoke VA 24012
BB 60.01.:01-14 Joseph K. Bushnell, Et Ux D.B. 1170, P.G.458 Rl 3716 Autum Lana Roanoke VA 24012
CC 50.01-01-13 Alan L. & Carolyn C. ElnJmbaugh 200405500 Rl 3738 Autum Lana Roanoke VA 24012
DO 50.01-01-29 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
EE 5O.01.{)1-29 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
FF 5O.01-o1~ Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanokll VA 24012
GG 5O.01-o1~1 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
HH 50.01-01-32 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
II 50.01-01-33 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
JJ 5O.01-O1->l4 Harold B. and Hazel G. Hodges D.B. 1170, P.G.459 Rl 3754 Autumn DR Roanoke VA 24012
KK 50.01-05-29 John K. and Jennifer M. KeIth 2OO4043ll1 Rl 3504 Ap!tcot Trail Roanoke VA 24012
LL 5O.01.{)1-05 Intagrlty W1nd0W8, Inc.. 200313257- 11C P.O Box 100 WII1Il>Bd MN 58763
MM 5O.Q1-06-26 Robin S. Smllh 17021163 R4C 3646 Evan Ln Roanoke VA 24012
NN 5O.01.{)l-ol R&J Entarprfses LLC 18360925 R4C C/O Bob Johnson 3959 ElecIrlo Road Sulta 100 Roanoka VA 24018
00 5O.01-il6-38 Mary A. Asbury 200400855 R4C 3641 A1llXl111dra CT Roanoke VA 24012
PP 50.01437 Ronald L. and Connie K andr1ck 200512863 R4C 3839 A1llXl111dria CT Roanoke VA 24012
QQ 5O.01-il6-38 Rodney B. and Gala H. Garst 2!lO405853 R4r. 4158 Blua VI_ DR NE Roanoke VA 24012
RR 50.01-06-35 RIchard D. and Annla M. Agee 200503248 R4C 3831 A1llXl111darCT Roanoke VA 24012
sa 50.01-06-34 Stanley R. and Mary Bell Cline 200403219 R4C 3627 AlllXlII1drla CT 34 Roanoke VA 24012
TT 50.01-06-10 Christy D. ScoIl 200311768 R4C 3757 Evan LN Roanoke VA 24012
UU 5O.01.Qe.og Shirley B. Stanton 16680201 R4C 3753 Evan LN Roanoke VA 24012
W 50.01-06-08 Janalla M. Dixon 200403119 R4C 3749 Evan LN Roanoke VA 24012
WW 5O,01-lJ6.ll7 Geraldine Doolay Sink 17100538 R4C 3745 Evan LN Roanoke VA 24012
XX 50.01-06-08 Donnal L Chock/ell 2004240426 R4C 3741 Evan LN Roanoke VA 24012
yy 7110108 Evelyn KaIsIBr GIsh O.S. 229, P.G.447 C2 2405 E Rurllan Road Roanoke VA 24012
z:z. 7110122 VlAMAC,INC. 70008765 CGo 5041 A Benols Road Roanoke VA 24014
AM 7100125 N &W Federal Cradll Union D.B. 1751, P.G.l503 C2 202 Fourth St NE Roanoke VA 24016
SBB 7110126 David H. Luther, Et afs O.S. 1616, P.G. 199 CGo P.O. Box 1117 All 0 Ganlry BowlIng G_ KY 42102
CCC 7110127 Five Star Corporadon 0.B.1683, P.G.l564 CGo 391 Edgawood Dr Maadvllle PA 18335
ODD 7110104 Trustaas of Grace and Tru1h Baptls Church 0.8. 1759, P.G.702 R~ 3545 0ran9a Ave NE Roanoke VA 24012
EEE 7110102 Phil Ortl Johna 4800268 R~ 2208 Pallal1lOll AVE SW Roanoke VA 24016
FFF 7100707 Phil Ortl Johna W.B. 37, P.G. 1280 2208 PaIlaI1lOll AVE SW Roanoke VA 24016
GGG 7100710 Moriah Church Cameay D.B. 38, P.G. 141 3521 Orange AVE NE Roanoke VA 24012
~ CONCEPI'S, I<<:.
20 I.IlOANOIC! IT., PO lOX 6.
PI<<:AITII, VIIGNA 24090
s.tOA7I.12A PAX: s.tOA7I. au
ADJOINER MAP KEY EXHIBIT C 2 OF 2
APPLICATION FOR SCAlE:1....4QO.
SIGN OVERLAY DISTRICT 2/4/08
CITY OF ROANOKE VA 07074
/
.,F
,,/
/
I
I
I
r
~.._;oo-
200'
"
""~'
~
!.~Dl
l\ol...___..........
-~-
0......01.._.
Af-.l--''''_;8-n'
1_...._._-
......- J'''''...
.....001..........."'.-..,..
\
\.
SIGN I:OCATION DETAIL
ENGINEERING I
CONCEPTS, INC.
"Creating Success. ,
SIGN DETAIL
::''5~'''*:
.,:
Eastbound View 2
Westbound View 1
_ENGINEERING
i' J) CONCEPTS, INC.
, .
. "Creating Success.
....__Pl:I.....
-'.~=.t'::_ I
US 460 Sign CQncegt
F.ebruary, 4, 2008
The Roanoke Times
Roanoke, Virginia
~ffidavit of Publication,
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
GLENN, FELDMANN, DARBY & GOODL
PO BOX 2887
210 FIRST ST
ROANOKE VA 24001
REFERENCE: 80078049
10813241
Parkway Wesleyan Chu
)
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virgin~a. Sworn and subscribed before me this
~j~day of April 2008. Witness my hand and
official seal.
~__~<<-__- N?tary Public
commiss~on~xpires __ /~~~~~~___'
~Q(P~~ +~ ,
PUBLISHED ON: 04/04 04/11
TOTAL COST:
FILED ON:
450.00
04/16/08
I
I [----------- -~'
I NOTICE OFPUBLlC
I : HEARING
I : The~ouncil of the City of
I Roanoke will hold a public
I hearing on Monday, April 21,
2008, at 7:00 p.m" or as
soon thereafter as the
I 'matter may be heard, in the
1 Council Chamber, fourth
floor, In the Noel C. Taylor
I Municipal Building, 215
\ChurCh Avenue, S,W.,
I .Roanoke, Virginia, to
; consider the following:
I ! Request from Parkway
\ Wesleyan Church, Inc" to
I establish a Comprehensive
I Sign Overlay District,
pursuant to the provisions of
I Section 36.2-336, Code of
\ the City of Roanoke (1979); i
I raS'amended, for-properties I
located between 8ellel
I Avenue...N.E,; and Orange
Avenue, N,E., mor~
I specifically identified as
Official Tax Nos. 7110105
I and 7110121, such district
I initially allowing the
installation of one
I development Identification
sign located near the
I property frontage on Mexico
Way, N. E ., and 0 n e
I freestanding'slgn with an
electronic readerboard
'1 located on property
identified as Official Tax No,
I 7110105, near its .frontage
I on Orange Avenue, N,E., both
such signs being subject to
I certain height, area, facing
and site restrictions, and
I cumulative square footage
limitations.
I A copy of the application is
available for review in the
I Office of the City Clerk,
Room 456, Noel C. Taylor
I Municipal Building, 215
I Church Avenue, S.W..
Roanoke, Virginia,
I All parties in interest and
citizens may appear on the
I above date and be heard'on
the matter. If you are a
I person with a disability who
needs accommodations for
I this hearing, please contact
I the City Clerk's Office, at
853-2541,"before noon on
I the Thursday before the date
of the hearing listed above.
I GIVEN under my hand this
1st day of April, 2008,
I Stephanie M. Moon, CMC
I (10813241) City Clerk, \
I
- - - - - - -, - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Billing Services Representative
c_~\~
7:t\J\;
;"l",.
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, April 21 ,2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Parkway Wesleyan Church, Inc., to establish a Comprehensive Sign
Overlay District, pursuant to the provisions of Section 36.2-336, Code of the City of
Roanoke (1979), as amended, for properties located between Belle Avenue, N.E., and
Orange Avenue, N.E., more specifically identified as Official Tax Nos. 7110105 and
7110121, such district initially allowing the installation of one development
identification sign located near the property frontage on Mexico Way, N.E., and one
freestanding sign with an electronic readerboard located on property identified as
Official Tax No. 7110105, near its frontage on Orange Avenue, N.E., both such signs
being subject to certain height, area, facing and site restrictions, and cumulative
square footage limitations,
A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 1s..:I:.. day of
April
,2008.
Stephanie M. Moon, CMC
City Clerk.
Parkway Wesleyan Church-sign overlay district.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, April 4, 2008 and April 11, 2008.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
N - Parkway Wesleyan Church-sign overlay district 04-21-08.doc
Send bill to:
Maryellen Goodlatte
Glenn, Feldman, Darby & Goodlatte
P.O. Box 2887
Roanoke, VA 24001-2887
(540) 224-8018
Fax: (540) 224-8050
mgoodlatte@ gfdg.com
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Assistant City Clerk
STEPHANIE M. MOON, CMC
City Clerk
April 3, 2008
CECELIA R. TYREE,
Assistant Depnty City Clerk
Maryellen Goodlatte, Attorney
Glenn, Feldman, Darby & Goodlatte
P.O. Box 2887
Roanoke, VA 24001-2887
Dear Ms. Goodlatte:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
April 21,2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Parkway Wesleyan Church to establish a Comprehensive
Sign Overlay District for properties located between Belle Avenue and Orange
Avenue, N. E., more specifically identified as Official Tax Nos. 7110105 and 7110121, both
such signs being subject to certain height, area, facing and site restrictions, and cumulative
square footage limitations. )
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to bf;! present at the April 21
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~'m.~~
"-
Stephanie M. Moon, CMC ""<~--
City Clerk
SMM:ew
Enclosure
~'\~
'l~I.J~,
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, April 21 ,2008, at
7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Tayldr Municipal Building, 215 Church Avenue, S.W., Roanoke, VirgJnia, to consider
the following:
Request from Parkway Wesleyan Church, Inc., to establish a Comprehensive Sign
Overlay District, pursuant to the provisions of Section 36.2-336, Code of the City of
Roanoke (1979), as amended, for properties located between Belle Avenue, N.E., and
Orange Avenue, N.E., more specifically identified as Official Tax Nos. 7110105 and
7110121, such district initially allowing the installation of one development
identification sign located near the property frontage on Mexico Way, N.E., and one
freestanding sign with an electronic readerboard located on property identified as \
Official Tax No. 7110105, near its frontage on Orange Avenue, N.E., both such signs
being subject to certain height, area, facing and site restrictions, and cumulative
square footage limitations.
A copy of the application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 1st day of April
,2008.
Stephanie M. Moon, CMC
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Assistant City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
April 3, 2008
Adjoining Property Owners
Roanoke, Virginia
Ladies and Gentlemen:
Pursuant to provisions of Resolution No.2 5523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, April 21, 2008, at 7:00 p.m., or as soon thereafter as the matter ,may be
heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building,
21 5 Church Avenue, S. W., City of Roanoke, on the request of Maryellen Goodlatte,
Attorney representing Parkway Wesleyan Church to establish a Comprehensive
Sign Overlay District for properties located between Belle Avenue and Orange
Avenue, N. E., more specifically identified as Official Tax Nos. 7110105 and
7110121, both such signs being subject to certain height, area, facing and site
restrictions, and cumulative square footage limitations.
This letter is provided for your information as an interested property owner and/or
adjoining property owner. If you have questions with regard to the matter, please
call the Department of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
Sincerely,
~m.m~
Stephanie M. Moon, CMC' C
City Clerk
SMM:ew
Adjoining Property Owners
April 3, 2008
Page 2
pc: John W. Ott, Senior Pastor, Parkway Wesleyan Church, 3645 Orange
Avenue, N. E., Roanoke, Virginia 24012
Ms. Margaret R. McKinney, 3361 Ridge Run Driye, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Billy Eldreth, Trustee, 3355 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Russell Keller, 3349 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Ms. Rhonda L. Cagle, 3343 Ridge R:un Drive, N. E., Roanoke, Virginia 24012
Mr. William D. Doss, 3337 Ridge Run Drive, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Todd Hartman, 3331 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Ms. Patricia B. Carter, 3325 Ridge Run Drive, N. E., Roanoke, Virginia 24012
Mr. and Mrs. John Lovern, 3319 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Raymond Leonard, 3311 Ridge Run Drive, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Mehmed Ackar, 3305 Ridge Run Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Mark E. Lynch, 3538 Belle Avenue, N. E., Roanoke, Virginia
24012
Phil Orb Johns Exec, 2206 Patterson Avenue, S. W., Roanoke, Virginia 24016
Moriah Church, 3521 Orange Avenue, N. E., Roanoke, Virginia 24012
Mr.James D. Blankenship, 3386 Village Court Lane, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Herman Kamp, Trustee, 3392 Village Ct. Lane, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. David Burris, 3399 Village Ct. Lane, N. E., Roanoke, Virginia
24012
Trustees, Grace and Truth Baptist Church, 3545 Orange Avenue, N. E.,
Roanoke, Virginia 24012
Ms. Evelyn K. Gish, 2405 E. Ruritan Road, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Albert L. Turner, 3744 Carson Road, N. E., Roanoke, Virginia
24012
Ms. Kimberly Johnson, 3730 Carson Road, N. E., Roanoke, Virginia 24012
WCB LTD. P. O. Box 100, Vinton, Virginia 24179
Mr. and Mrs. Paul Kniffel, 3702 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Joseph Whitt, 3698 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Bonnie S. Brizendine, 3692 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Karen L. Mason and Ms. Michele Cefola, 3686 Belle Avenue, N. E.,
Roanoke, Virginia 24012
Adjoining Property Owners
April 3, 2008
Page 3
Mr. and Mrs. Wendell Brown, 3662 Belle Avenue, N. E., Roanoke, Virginia
24012
Ms. Lorie G. Diamond and Mr. Charles M. Suttenfield, 3650 Belle
Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Ernest Akers, 3638 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. James Clark, 3626 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Bobby Combs, 3602 Belle Avenue, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Bobby Combs, 3230 King Street, N. E., Roanoke, Virginia
24012
VIAMAC, Inc., 5041-A Benois Road, Roanoke, Virginia 24014
Member One Federal Credit Union, 202 Fourth Street, N. E., Roanoke,
Virginia 24016
David H. Luther, etals. POBox 111 7, Bowling Green, Kentucky 42102
Five Star Corporation, 391 Edgewood Drive, Meadville, Pennsylvania 16335
Mr. and Mrs. Charles Goodman, 3504 Sunrise Ridge, N. E., Roanoke, Virginia
24012
Joseph K. Bushnell, et UK, 3716 Autumn Lane, N. E., Roanoke, Virginia
24012
Mrs. and Mrs. Harold Hodges, 3754 Autumn Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Alan Brumbaugh, 3738 Autumn Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. John Keith, 3504 Apricot Trail, N. E., Roanoke, Virginia 24012
Integrity Windows, Inc., P. O. Box 100, Warroad, Minnesota 56763
Ms. Robin B. Smith, 3846 Evan Lane, N. E., Roanoke, Virginia 24012
R & J Enterprises, LLC, c/o Bob Johnson, 3959 Electric Road, Suite 100,
Roanoke, Virginia 24018
Ms. Mary A. Asbury, 3841 Alexandra Court, N. E., Roanoke, Virginia 24012
Mr.and Mrs. Ronald Kendrick, 3839 Alexandra Court, N. E., Roanoke,
Virginia 24012
Mr. and Mrs. Rodney Garst, 4158 Blue View Drive, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Richard Agee, 3831 Alexandra Court, N. E., Roanoke, Virginia
24012
Mr. and Mrs. Stanley Cline, 3827 Alexandra Court, N. E., Roanoke, Virginia
24012
Ms. Christy D. Scott, 3757 Evan Lane, N. E., Roanoke, Virginia 24012
Ms. Shirley B. Stanton, 3753 Evan Lane, N. E., Roanoke, Virginia 24012
Ms. Rachael Albers, 3749 Evan Lane, N. E., Roanoke, Virginia 24012
Adjoining Property Owners
April 3, 2008 '
Page 4
Ms. Geraldine Dooley Sink, 3745 Evan Lane, N. E., Roanoke, Virginia 24012
Mr. Donald L. Chocklett, 3741 Evan Lane, N. E., Roanoke, Virginia 24012
Janet Scheid, Roanoke County Planning, POBox 29800, Roanoke, Virginia
24018
Adrian Lewis, President, Wildwood Civic League, 2538 Belle Avenue, N. E.,
Roanoke, Virginia 24012
Aaron Patriquin, Parkway Wesleyan Church, 3645 Orange Avenue, N. E.,
Roanoke, Virginia 24012
Mr. Charles E. Perry, 3691 Belle Avenue, N. E., Roanoke, Virginia 24012
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Henry Scholz, Chair, City Planning Commission,
Martha P. Franklin, Secretary, City Planning Commission
Nancy C. Snodgrass, Zoning Administrator
";',.
AFFIDAVIT PERTAINING TO THE REQUEST FOR A COMPREHENSIVE SIGN
OVERLAY DISTRICT FOR:
Parkway Wesleyan Church, Orange Avenue/Belle Avenue )
Tax Nos. 7110105 and 7110121 )
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke'City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the! City of Roanoke, she has
sent by first-class mail on the 25th day of February, 2008, notices of a public
hearing to be held on the 20th day of March, 2008, on the request captioned
above to the owner or agent of the parcels listed on the attached sheet.
~L~~
Martha Pace Fe,anklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 25th day of February,2008.
~ C)o C;..dzCUJ1'--j
Notary Public
My Commission Expires: (~l~ C{) (~{) II
t
REBECCA JO COCKRAM
NOTARY PUBLIC
Commonwealth of Virginia
Reg. #166135 / I
Mv Commission Exoires ~ ..21lJ,.)Oe (
.:,
7060126 7100318 7100319
Billy and Phyllis Eldreth,
Charles E. Perry Margaret McKinney Trustee
3691 Belle Avenue, NE 3361 Ridge Run Drive, NE 3355 Ridge Run Drive, NE
Roanoke, VA 24012 Roanoke,VA 24012 Roanoke,VA 24012
7100320 7100321 7100322
Russell and JoAnne Keller Rhonda L. Cagle William D. Doss
3349 Ridge Run Drive, NE 3343 Ridge Run Drive, NE 3337 Ridge Run Drive, NE
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
7100323 7100324 7100325
T odd and Alisha Hartman Patricia B. Carter John and Kathy Lovern
3331 Ridge Run Drive, NE 3325 Ridge Run Drive, NE 3319 Ridge Run Drive, NE
Roanoke,VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
7100326 7100327 7100401
Raymond and Bonnie Leonard Mehmed and Ifeta Ackar Mark E. and Lois B. Lynch
3311 Ridge Run Drive, NE 3305 Ridge Run Drive, NE 3538 Belle Avenue, NE
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
7100707 and 7110102 7100710 7100722
Phil Orb Johns Exec Moriah Church James D. Blankenship
2206 Patterson Avenue, SW 3521 Orange Avenue, NE 3386 Village Court Lane
Roanoke, VA 24016 Roanoke, VA 24012 Roanoke, VA 24012
7100723 7100724 7110104
Herman and Elane Kamp, David and Frances Burris Trustees, Grace and Truth
Trustee 3399 Village Ct. Lane, NE Baptist Church
3392 Village Ct. Lane, NE Roanoke, VA 24012 3545 Orange Avenue, NE
Roanoke, VA 24012 Roanoke, VA 24012
7100106 7110107 7110108
Evelyn K. Gish Albert L. and Nancy Turner Kimberly Johnson
2405 E. Ruritan Road 3744 Carson Road, NE 3730 Carson Road, NE
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
7110109 7110110 7110111
WCB Ltd . Paul and Patricia Kniffel Joseph and Fay Whitt
POBox 100 3702 Belle Avenue, NE 3698 Belle Avenue, NE
Vinton, V A 24179 Roanoke, VA 24012 Roanoke, VA 24012
,..,
7110112 7110113 7110114
Bonnie S. Brizendine Karen L. Mason Wendell and Faye Brown
3692 Belle Avenue, NE Michele Cefola 3662 Belle Avenue, NE
3686 Belle Avenue, NE
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke,VA 24012
7110116 7110117 7110118
Lorie G. Diamond Ernest and Joyce Akers James and Susan Clark
Charles M. Suttenfield
3650 Belle Avenue, NE 3638 Belle Avenue, NE 3626 Belle Avenue, NE
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
7110119 7110120 7110122
Bobby and Martha Combs Bobby and Martha Combs VIAMAC, Inc.
3602 Belle Avenue, NE 3238 IC;II~ ~llt:;d 5041-A Benois Road
Roanoke, VA 24012 .st""l';iRQl\e, 'v'/, 21912 Roanoke, VA 24014
7110125 7110126 7110127
Member One Federal Credit David H. Luther, etals Five Star Corporation
Union
202 Fourth Street, NE POBox 1117 391 Edgewood Drive
Roanoke,VA 24016 Bowling Green, KY 42102 Meadville, PA 16335
7060150 50.01-01-14 50.01-01-13
Charles and Nancy Goodman Joseph K. Bushnell, et ux Alan & Carolyn Brumbaug~
3504 Sunrise Ridge, NE 3716 Autumn Lane 3738 Autumn Drive
Roanoke,VA 24012 Roanoke,VA 24012 Roanoke, VA 24012
50.01-01-28 thru 34 50.01-05-29 50.01-01-05
Harold & Hazel Hodges John and Jennifer Keith Integrity Wndows, Inc.
3754 Autumn Drive 3504 Apricot Trail POBox 100
Roanoke, VA 24012 Roanoke, VA 24012 Warroad, MN 56763
50.01-06-26 50.01-01-01 50.01-06-38
Robin B. Smith R & J Enterprises, LLC Mary A. Asbury
c/o Bob Johnson
3846 Evan Lane 3959 Electric Road, Suite 100 3841 Alexandra Ct
Roanoke, VA 24012 Roanoke, VA 24018 Roanoke, VA 24012
50.01-06-37 50.01-06-36 50.01-06-35
Ronald and Connie Kendrick Rodney and Gale Garst Richard and Annie Agee
3839 Alexandra Ct. 4158 Blue View Drive, NE 3831 Alexandra Ct.
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke, VA 24012
50.01-06-34 50.01-06-10 50.01-06-09
Stanley and Mary Bell Cline Christy D. Scott Shirley B. Stanton
3827 Alexandra Ct. 3757 Evan Ln. 3753 Evan Ln.
Roanoke, VA 24012 Roanoke, VA 24012 Roanoke,VA 24012
.'
50.01-06-08
Rachael Albers
3749 Evan Ln.
Roanoke, VA 24012
Janet Scheid
Roanoke County Planning
P 0 Sox 29800
Roanoke, VA 24018
50.01-6-07
Geraldine Dooley Sink
3745 Evan Ln.
Roanoke, VA 24012
50.01-06-06
Donald L. Chocklett
3741 Evan Ln.
Roanoke, VA 24012
Adrian Lewis, President
Wildwood Civic League
2538 Selle Avenue, NE
Roanoke, VA 24012
~'7J7r
NOTICE OF PUBLIC HEARING BEFORE THE CITY OF ROANOKE PLANNING
,
COMMISSION
TO WHOM IT MAY CONCERN:
The City of Roanoke Planning Commission will hold a public hearing on
Thursday, March 20, 2008, at 1 :30 p.m., or as soon as the matter may be heard,
in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia, to consider the following:
Request from Parkway Wesleyan Church, Inc., to establish a
Comprehensive Sign Overlay District, pursuant to the provisions of
Section 36.2-336, Roanoke City Code, for properties located between
Belle Avenue to the south and Orange Avenue to the north, more
, I
specifically identified as Official Tax Nos. 7110105 and 7110121 , such
district initially allowing the installation of one development identification
sign located near the terminus of the property with a public right-of-way
identified as Mexico Way, and one freestanding sign with an electronic
readerboard located on property identified as Official Tax No. 7110105,
near its terminus with Orange Avenue, both such signs being subject to
certain height, area, facing and site restrictions and cumulative square
footage limitations.
A copy of the application is available for review in the Department of
Planning Building and Development, Room 166, Noel C. Taylor Municipal
Building.
All parties in interest and citizens may appear on the above date and be
heard on the 'matter. If you are a person who needs accommodations for this
hearing, ,please contact the Department of Planning Building and Development at
853-1730 before 12:00 noon on the Tuesday before the date of the hearing listed
above.
Martha P. Franklin, Secretary
City Planning Commission
Please print in newspaper on Tuesday, March 4 and 11, 2008
Please bill:
Parkway Wesleyan Church
3645 Orange Avenue
Roanoke, VA 24012
(540) 342-3968
Please send affidavit of publication to:
Martha P. Franklin
Department of Planning Building & Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
(540) 853-1730
",
~+
Planning Building and Development
Memorandum
TO: William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
FROM: Martha P. Franklin, Secretary, City Planning Commission
DATE: February 25, 2008
SUBJECT: Amended Application NO.1 - Parkway Wesleyan Church, Inc.
Attached please find Amended Application NO.1 filed on Monday, February 25,
2008. The amended application provides tax numbers of the location map,
combined the Narrative and Executive Summary into one document, and
expanded the description of the signage.
Please contact Maribeth at 1502 if questions. Thank you.
/f
attachment
cc: E9-tepl1ari-ieMoon, City Clerk (w/a)
Susan Johnson, City Attorney's office
,,,,,",
"
/
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IFeb 25, 2008
HECt:IVEu ROANOKE
FED 2 5 2008
CITY OF ROANOKE
Submittal Number: IA~~~dn~d'A~~lic~ti~~N;.t-
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
[8] Establishment of Comprehensive Sign Overlay District
rRroiieai1I'nfoi1li~~ti()'n:.
-..... '.'.". '.''___'' .~~-....:,;;.~"._....".,....".".,". 'C
Address: 13645 Orange Avenue, Roanoke, VA. 24012
Official Tax No(s).: 17110105 and 7110121
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Existing Base Zoning: INPUD, Institutional Planned Unit Development
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): I
Requested Zoning: INot Applicable I Proposed Land Use:
o With Conditions
[8] Without Conditions
Name: Iparkway Wesleyan Church, Inc.
Address: 13645 Orange Avenue, Roanoke, VA. 24012
LL-. kI CJ #
ProptJy Owner's Signature:
I Phone Number: I + 1 (540) 342-3968 I
I E-Mail: lapatriQUin@parkwayrOanoke.com I
I Phone Number:
I E-Mail: I
I
I
Name:
Address:
Applicant's Signature:
Name:
Maryellen Goodlatte - Glenn, Feldman, Darby & Goodlatte
Phone Number: I + 1 (540) 224-8018 I
I E-Mail: ImgOOdlatte@gfdg.com I
Address: 12101 st Street SW, Roanoke,VA. 24012
ma.~~--. p ~~
Authorized gent's Signature:
ROANOKE
IX; Completed application form and checklist.
IX: Written narrative explaining the reason for the request.
IX; Location map.
IXi Adjoining property owners list.
lX1 Required fee.
[] Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
[] Written proffers.
C, ,Conc~pt plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures. Please label as 'development
m; plan' If proffered.
C! Development plan meeting the' Application Requirements of item #4 in Zoning Amendment Procedures.
IX, Comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
[] Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
[] Amended concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
Ci Written proffers to be repealed.
C, Written proffers to be adopted, if applicable. If some of the existing proffers are to be retained, please include these in this list.
[] Copy of previously adopted Ordinance.
C; Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
[] Copy of previously adopted Ordinance,
[] Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
[] Copy of previously adopted Ordinance.
[] A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance.
[] Cover sheet.
C Traffic impact analysis.
[] Concept plan.
e: Proffered conditions, if applicable.
[] Required fee.
"An electronic copy of this application and checklist can be found at www.roanokeva.gov by clicking 'Departments', 'Planning Divisions', 'Zoning Amendment
and Street/Alley Closure Applications'. If submitting an amended application, please use this checklist to identify which items have been revised. A complete
packet must be submitted each time an application is amended, unless otherwise specified by staft.
Cify of Roanoke - Virqinia
E:;,fab/i:;,hf?enf of
COf?prehen:;,ive 5iqn Overlay Di:;,fricf
."''''' "" ENGINEERING
~,~~. CONCEPTS, INC.
e '
JGS.~n.POICl.lt
mocASt\L _.....
JoIOAn,lt$l fa s.o.A>>.IUoa
Parkway Wesleyan Church, Inc. - Sign Overlay District Application
Narrative
The Parkway Wesleyan Church campus is situated on 82 acres of land within the City of
Roanoke on Orange Avenue (460 East). The church property has approximately 70 ft.
frontage on Orange Avenue that is available to us for identification signage. The church
is not easily visible from Orange A venue and a proposed sign on our Mexico Way road
frontage will not be visible from Orange A venue. Visitors to our church, as well as the
driving public have not been provided any signage to identify the church and direct them
to the campus. The purpose of our Sign Overlay District application is to assign a portion
of our Mexico Way sign square footage allotment to the Orange A venue frontage in order
that a more communicative sign may be placed there to identify the church and direct
visitors to the campus.
The church facility consists of a 72,000 sq.ft. building used as a worship center and other
church uses such as classrooms and children and youth areas. The campus master plan
includes a larger sanctuary, an educational building and the current building, which will
be converted to a family life center after the larger sanctuary is built. Our average
attendance has grown from approximately 800 to 1,200 worshippers since relocating to
this site in 2006. We are confident a major factor in our ability to keep growing will be
the location and design of a quality sign on Orange A venue.
We are requesting a Sign Overlay District be approved to allow the initial placement of
two professionally designed and erected monument signs on the campus. The sign on
Orange A venue will have a 71 sq ft sign face inclusive of a 22 sq ft, high resolution
electronic reader board. The sign will be double-faced with identical static
communication and reader boards on each side. The sign will be externally lit with
illumination hidden inside the solid channel aluminum letters of the word "Parkway" and
the channel aluminum "crosses", directing the light back against the sign base to create a
shadow effect. All illumination sources will be completely hidden from public view
within the solid channel aluminum letters and crosses. The sign face will be constructed
of textured and painted aluminum mounted over a steel grid frame. The entire sign will
be mounted on an eight inch square steel pole which will not visible in any way. It will
also be protected from roads by being located on a berm behind a masonry retaining wall
and will be enhanced with landscaping.
The sign on Mexico Way will be a single-sided monument design using masonry such as
local field stone. It will be low-profile and have 60 sq ft of calculated signJace
consisting of static letters identifying the campus as "Parkway Wesleyan Church". It will
be externally illuminated with all sources of illumination hidden from public view.
We submit this request for a Sign Overlay District we feel meets the quality and
professional design expectations of the city while also providing Parkway the necessary
access and visibility to the driving public on Orange Avenue which is critical to our
ability to grow.
Resp~ct I SUbmitte~.
JL . #'( (//,#-
Dr. J W. Ott
Seni r Pastor - Parkway Wesleyan Church
RQanolre f'\_
'-"Olin
TM# 7110105" -
\
\
EXHIBIT "A""
APPLICATION FOR SCAl.E:1-=500'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
'1
Parkway Wesleyan Church Comprehensive Sign Overlay District
(a) The purpose of this Section is to permit the use of publicly visible signs as
they apply to the Parkway Wesleyan Church, an 82.29 acre INPUD
located in the City of Roanoke, Virginia. The master plan for signage
related to the proposed church campus presents a comprehensive proposal
for such signage to best fit the spirit and intent of the City's Zoning
Ordinance. It does so subscribing to the purposes set forth in Section
36.2-660, Code of the City of Roanoke (1979), as amended, by providing
effective communication and enhanced appearance consistent with the
general architecture and theme of the buildings on and proposed for the
property .
(b)
The Comprehensive Sign Overlay District shall comply with sign area
requirements of Section 36.2-336 (c)(4). Attached as Exhibit B is the sign
area calculations used to determine proposed area allotments.
(c) Freestanding Signs
(1) One development identification sign for the INPUD shall be permitted
near the terminus of the public right-of-way identified as Mexico Way
and shall be subject to the standards and locations set forth in Figure 1
and 2.
(2) One freestanding sign for the INPUD shall be permitted
in the northwest "pipe stem area" of Tax parcel No. 7110105 near it's
terminus at the public right-of-way identified as U.S. Route 460
(Orange A venue) and shall be subject to the standards and locations
set forth in Figure 3 through 4. A paved driveway connecting Orange
Avenue and the facility's parking lot shall be improved and maintained
to current driveway standards per Section 36.2-654(2) of the City's
Zoning Ordinance providing ingress to the property. A paved driveway
shall be surfaced with concrete, asphalt, bituminous pavement, brick or
stone pavers, or a permeable pavement system.
(3) Freestanding signs shall comply with Section 36.2-670.
(4) The cumulative square footage of sign area for Freestanding signs
shall not exceed (0.5) per foot of linear lot frontage.
(d.) Building Mounted Signs
Building mounted signs are not regulated by this Comprehensive Sign
Overlay District and shall comply with all regulations set forth in Section
36.2-671 of the City's Zoning Ordinance.
Formula: Frontage x .5ft.lSq.Ft. of Sign
499 x .5ft.lSq.Ft. of Sign = 249.5 Sq.Ft. of Sign
ROAD FRONTAGE
ORANGE AVENUE (RTE 460) 71 FEET
MEXICO WAY 214 FEET
BELLE AVE. #2 133 FEET
BELLE AVE. #1 81 FEET
Total Frontage 499 FEET
PROPOSED ALLOTMENTS
o ORANGE AVENUE (RTE 460) - Figure 3 & 4
o MEXICO WAY - Figure 1 & 2
@DBELLEAVE.#2
@ BELLE AVE. #1
71 Sq. Ft.
60 Sq. Ft.
none
none
Total Allotment
(Unused Allotment
131.0 Sq. Ft.
118.5 Sq. Ft)
ENCJIlEBtIG CONCI!PI'S, Ie.
20 .. IOANOICI! IT. PO lOX 61P',
PN:AITIIl. VIlCJIIM 2A09O
54O.DI.125I PAX: 54O.DI....
EXHIBIT "B"
APPLICATION FOR SCAl.E:1-=500'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
---- ---. ---
---
Q
~
.... I
, I ~
-- (/~
----- ,J
-- __ 1.8
- - - - --", '1
""\. , I
'\.' :-r
'" ---
I I
/ ~ I
/ /
/
/
~
/
~
~ ONe ~
Q~ ~
~~\S'O~/
~
~
I
I I
'~ I
q .... ProP_rlI,
IllJ .... -: 'r
I I
I I
I
INPUD IDENTIFICATION SIGN
SEE FIGURE 2
')
r
)
FIGURE 1
Mexico Way Entrance - Location IB'
APPLICATION FOR SCALE:1-=50'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
~ CONCEPI'S, Ie.
20 I.IOANOICI! IT. PO lOX 6_
PN:AITIIl. vaGNA 2A09O
54O.DI.125I FAX: 54O.DI. 1250&
LOCAL LIMESTONE
(FIELDSTONE SHAPE)
IN UNCOURSED
STYLE AS SHOWN.
60 S.F. SIGN
AREA (20'x3')
EXIST. GROUND
Notes:
1. Sign is proposed as a single faced, monument type sign.
2. lighting shall be in accordance with Section 36.2-666 of
the Zoning Ordinance and is planned to have an external
light source.
3. Font for sign lettering shall be consistent between
Mexico Way and Route 460 locations.
ENCJN!ERIG CONCcr.a. INC..
20 S.1lOANOICE sr. PO lOX 6_
fINCAI'IU,. VIIGItM 2A09O
~1251 fAX:~1ZU
FIGURE 2
Mexico Way Entrance - Location 'B'
APPLICATION FOR SCALE: 1-=5'
SIGN OVERLAY DISTRICT 2/4/08
CITY OF ROANOKE VA 07074
~
~
~
C:>.
~.
~
~
If
l)J
d-~ if
/
/
/
/
'~
~
~
~~
~
~
~G
@N
PROPOSED
RETAINING WALL
(4.0' HIGH MAX)
INPUD
IDENTlFlCAnON
SIGN - SEE
FIGURE 4
s-
'Jf'..
/
/
/
/
II
~(I
~ \\
~~
~
~
~
\\
\\
WIDEN EX. ROAD TO 18' MIN.
~
II
1/
If
, \
,
ENGIeEItI<<J CONCEPI'S, Ie.
20 I.IOANOICI! IT. PO lOX 6_
PN:AITIIl. VIlCJIIM 2A09O
54O.DI.125I PAX: 54O.DI. 1250&
FIGURE 3
Route 460 EXIT - Location lA'
APPLICATION FOR SrAL.E:1-=20'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
-
co...;
CO) C .s::
.- 0)
(1) 0 >. In "'0 0_
.s:: . .0 C -
- C'O "'0 0 C'O-
_- u"'''C'E 0
(1)0 :t:~~0~(1)
~~ C.c-_ (1) U
C (1)... (1) .... - ...
CI) T'" "'0 (1) 0- CI) Q; ::::J
"'('1) "C.s::t)-o
C'O_ "CC'OInCl)"C1n
6- ~ C e "'0 0: C 'E
In .:: C'O 0) ~ "'0 :c .-
T"'1n "'0 In (1) 0
I'"- 'u; CI) .: CO 0- .0 Co
II C U "'0 C 0) CI) -
C'O ::::J ... C _ U
C'O 0 . - - (1).- C'O CI)
CI) U C'O CI) U - - C ...
... "'0 e :0 0: ~ ~.- "'0
<( ... C'O::::J ~ 0- E C'O
C ~ C 0 ~ .~ ~ 2 In
.~.c .~ "'0 "'0 0) 0):: C'O
en ... In In .- C C 0
(1) ._ In 0_ 0_ _ CI)
"'0- -...-
(ij C'O C .s:: .s:: (1) (1) .0
In - C'O - 0) - 0) - U 'u;
(1) 0 2 0 .- 0 .- ~ ... 0_
o~...-en.c..J~~>
Z~N ('I) -.:t
- - -
In In In
co N T'"
('I) N s:: T'"
<:1\
..
lI'l
~
l
s:: s::
i--- ~ -- .----l r- --~--! ,---
...
-'-" &..
in
I
1-
...
=
~
.
...
u
~
"""
.c <loI
.-:: =
~ .g
-
"O~
<loI =
- ..
~ a
~.5 =
=aE:
= = e
ca=_
.c._ ~
u ~=
"0=.
<loI ~ -
-=cS
.c "'"
.~ <l.I =
--e
= <loI
~.. =
"'" ~ <loI
<loI""'....
.. <loI..,
<l.It:.c
ell:~~
.
~
"'"
<l.I
....
...
<l.I
-
>
N
=
Co:)
~ell:
-0
<loiN
"O-.b
e~
:; ~
~oc
.~ ,.
==
e=
"",r---
-~
.:ill
~~
<loI
-
e
Q.
"'"
<l.I
..
e
u
e
-
-
"'"
:.:2
~
e
=
=
's
=
<
";
<loI
..
<loI
a:
-
~
<l.I
t
ell:
s::
~
e
=
=
's
=
<
"0
<loI
-
=
..
=
Q..
e cg
e a
-= =
=-
uS
a
=
=
's
=
-
~
-
=
u
-
=
~
a
=
=
-s .
="CS
- <loI
~....
_.c
=~
c...:=
- =
.! e
'" =
...
fr,
U
.5
ern
CP.!!
- ...
.t: 0
!1U
cpa
"0 ..a Q
c caW
::::).....~
t::1\.-,
'e:J
'--1
..
.IN
~
(1)
s..
::1
en
.-
LL
~
J!"CI te
1:lIJ==
==0::
I:I"CI =
-Gl=
GI-....
~iE!"CI
fAGI=
.c:~=
==1:
~- 1:1
c;.,="
-=GI
et;l)-
Q,t . Q,t
=GlI:I
="0 =.
Q,t =.Ei
';JsS
=.
="CI
=GI
=::52
MGI
~
I
I
GI
"0
=.
e
1:1
=
=-
~
~
=
oS
-
1:1
"CI
=
=
='
...
GI
-
e
Q,t
=
=
u
~;~~",:::
-;
-'"I
I
s::
~ l
~ ~i ~
"; ~"~-" , :' !
~~'E= ~~
~= ~ '~ '~.'~
J;;.c:' = ,...l.,.
~u' a: 1;
:~= ~ ~..,~
,,=.. fJ:."
" " <," ~c
F~ QJ,: ~ .l)
t~ 0 l.,
;~.,.. .' en >- 'i
~. O' ,>~ ,;
':;;~ :,:, t! ~j
'>~ ~ .~~ .6"
l.~. ~. ..:~'.. l:.i.;
~~ .2L:;ffi'~ t
~f!i '2',~ ,- .8<
'.W: ~"':~i w r
~(' ';.if
~~i,.. .'.,,' ,
~:: ,,:;~
ri i:}.ti~i' I:::
'':' J ~)
~; :/E' i'
!-\,g~ ~,j
~.: .ll.j e'
t:' " i.,\!' 1?
~;~,: , C:', Q)
~;;)~ ~':
""'iIfj"" U
'0l) i;
~l ;:;'Jj~:
~.... ! j.~ll r
k m; "'s! ~,,'
[IIt'm :;
;'i .8 ....'j.~'.R "
i.,~ :. ~(.~I~i ','
~u ill J,,::'i\l~'
t ;':'l' .
i',:' _ '
I; , · '~,
. :;11
. 'j:
N
I
_,J
a
{::.,
g:
e,
0.:'-;
CD'.
S'
.!?;;
t";r',
FF
RR
aa
TM#7110105
HHH
GGG
EE
NN
TM#7110121
ADJOINER MAP KEY EXHIBIT C 1 OF 2
~CO~IS,1e.
20 I.IOANOICI! IT. PO lOX 6_
PN:AITIIl. VIlCJIIM 2A09O
54O.DI.125I PAX: 54O.DI. 1250&
APPLICATION FOR SCAl.E:1--4OQ'
SIGN OVERLAY DISTRICT 2/22/08
CITY OF ROANOKE - VA 07074
Map Key TaxPIII'C8I# OWner Deed Ref8r8nce Zoning Mailing AddI'888 City Slala ZIp
A 7100724 David W. and Frances C. Bun1s 70015274 RM-2 3399 Village CT NE Roanoke VA 24012
B 7100723 Hennan I Kamp 40011632 RM-2 3392 Village CT NE Roanoke VA 24012
C 7100722 James D. Blankenship 40013574 RM-2 3388 Village CT NE Roanoke VA 24012
0 7100318 Margaret R. MclcJnney n/a R-,? 3381 Rldgenm DR NE Roanoke VA 24012
E 7100319 Billy L EIdre1h 20004835 R-5 3355 Rlggerun DR NE Roanoke VA 24012
F 7100320 Russen L. and Joanne M. Keller 70002783 R-S 3349 Rldgerun DR NE Roanoke VA 24012
G 7100321 Rhonde L, CegIe 30017608 R-S 3343 Rldgervn DR NE Roanoke VA 24012
H 7100322 William Davtd Doss 80008124 R-6 3337 Rlclgerun DR NE Roanoke VA 24012
I 7100323 Todd A. and Allsha D. Hartman 30011728 R-,? 3331 Rldgerun DR NE Roanoke VA 24012
J 7100324 Patricia B. CarIar 164201687 R-S 3325 Rldgerun DR NE Roanoke VA 24012
K 7100325 John 0, and Kathy S,l.ovem 50018105 R-S 3319 Rldgarun DR NE Roanoke VA 24012
L 7100328 Raymond J, and Bonnie Leonard 50004925 R-S 3311 Rldgervn DR NE Roanoke VA 24012
M 7100327 Mahma and It'8ta N/KJar 50015798 R-S 3305 Rldgerun DR NE Roanoke VA 24012
N 7100401 M8I1< Edwanland Lola B. Lynch 170800583 R-,? 3538 Belle AVE NE Roanoke VA 24012
0 7110120 Bobby R, and Martha Lynn Canbs D,B. 14n PO, 888 R-7 3602 Bella AVE NE Roanoke VA 24012
P 7110119 Bobby R. and M8I1ha Lynn Canbs D,B. 14n PO. 888 R-7 3602 Balla AVE NE Roanoke VA 24012
Q 7110118 James E, Jr, and Susan L Clerk 10009315 R-7 3626 Bella AVE NE Roanoke VA 24012
R 7110117 Emest C. and Joyce A. Al<818 D,B, 1439 PO. 1764 R.7 3636 Belle AVE NE Roanoke VA 24012
S 7110116 Lor1e G, DIamond 14655 R-7 36SO Belle AVE NE Roanoke VA 24012
T 7110114 Wendell F, and Feye J,IIrown 990017317 R-7 3662 Bene AVE NE Roanoke VA 24012
U 7110113 Karen L. Mason 10013111 R-7 3888 Belle AVE NE Roanoke VA 24012
V 7110112 Bonnie S. Brtzendlne D.B. 1561, PO. 1374 R-7 3692 Belle AVE NE Roanoke VA 24012
W 7110111 Joseph D. end Fey G. Whitt D,B. 1529, PO. 194 R-7 3696 Belle AVE NE Roanoke VA 24012
X 7110110 Paul E, end Patricia R. Knllfel 20014606 R.7 3702 Belle AVE NE Roanoke VA 24012
. Y 7110109 WCBUd 40021338 R-7 P,O, Box 100 Vinton VA 24179
Z 7110108 David Johnson 40000927 R-7 3730 Ce""", RD NE Roanoke VA 24012
AA 7110107 Albert L. & Nancy N Turner D,B. 1556, P,G. 35 R-7 3744 Celllon RD NE Roanoke VA 24012
BB 5O.01~1-14 Joseph K. Bushnell, Et Ux D,B. 1170, P,G.456 R1 3716 Autum Lane Roanoke VA 24012
CC 5O,Ol~1-13 Alan L. & Carolyn C. Brumbaugh 200405500 R1 3736 Autum Lane Roanoke VA 24012
DO 5O,Ol~1-26 H8I'D1d B. and HezeI G, Hodgea D,B, 1170, P,G.4S9 R1 3754 Autumn DR Roanoke VA 24012
EE 5O.01~1-29 Herold 8. and HezeI G. Hodges D.B, 1170, P.G,4S9 R1 3754 Autumn DR Roanoke VA 24012
FF 5O.01~1~ Herold B, end HezeI G. Hodgea D,B, 1170, P.G,4S9 R1 3754 Autumn DR Roanoke VA 24012
GG 5O.0Hl-31 Harold B. and HezeI G, Hodgea 0,8, 1170, P,G.4S9 R1 3754 Autumn DR Roanoke VA 24012
HH 5O,Ol~1-32 Harold B. and HezeI G. Hodges D,B.1170, P.G.4S9 Rl 3754 Autumn DR Roanoke VA 24012
II 5O,Ol~1-33 Harold 8. and HezeI G, Hodgea D.B. 1170, P ,G. 4S9 R1 3754 Autumn DR Roanoke VA 24012
JJ 5O.01~1-34 Harold B. and HezeI G, Hodgea D.B. 1170, P,G.4S9 R1 3754 Autumn DR Roanoke VA 24012
KK 5O.01~29 John K. and Jann/far M, Keith 200404391 R1 3504 Aprlcol Trail Roanoke VA 24012
LL 5O.01~H)5 Intagrfty Windows, Ine. 200313257 11C P,O Box 100 WIIITD8d MN 56783
MM 50,01-00-28 Robin B, Sml1h 17021183 R4C 3646 Evan Ln Roanoke VA 24012
NN 5O,Ol~1~1 R&J En1arprtses LLC 18360925 R4C C/O Bob Johnaon 3959 Electrfc Road Sulta 100 Roanoke VA 24018
00 5O,Ol.{)6.36 Mary A. Asbury 200400655 R4C 3641 Alexandra CT Roanoke VA 24012
PP 50,01-06-37 Ronald L and Connie K endr1ck 200512883 R4C 3839 Alexandria CT Roanoke VA 24012
QQ 5O,Ol.{)6.36 Rodney B. and Gale H. Gara1 200405R!i~ R4C 4156 Blue VIew DR NE Roanoke VA 24012
RR 50.01-06-35 Richard D. and Annie M. AQee 200503248 R4C 3831 AlexanderCT Roanoke VA 24012
55 5O,OH16-34 Stanley R. and Mary Bell Cline 200403219 R4C 3827 Alexandria CT 34 Roanoke VA 24012
TT 50,01-00-10 Chriaty 0, Scott 200311786 R4C 3757 Evan LN Roanoke VA 24012
UU 5O,Ol-1J6.09 ShlrleyB, ~ 18880201 R4C 3753 Evan LN Roanoke VA 24012
W 5O.01-lJ6.08 Jonelle M. Dixon 200403119 R4C 3749 Evan LN Roanoke VA 24012
WON 50,01-06-07 Geraldine Dooley SInk 17100536 R4C 3745 Evan LN Roanoke VA 24012
XX 5O,Ol-lJ6.08 Donnal L ChocIdetl 2004240428 R4C 3741 Evan LN Roanoke VA 24012
yy 7110106 Evelyn KBl8l11r GI8h D,B, 229, P,G, 447 C2 2405 E Rurftan Road Roanoke VA 24012
12. 7110122 VIAMAC, INC. 70006765 CGc 5041 A Benol8 Road Roanoke VA 24014
AAA 7100125 N &W Fed8l81 Credll Union D.B. 1751, P.G.l503 C2 202 Four1h 51 NE Roanoke VA 24016
BBB 7110128 Devld H. Lu1her, Et ala D.B. 1616, P.G, 199 CGc P.O. Box 1117 All 0 Gentry Bowling Gre.. KY 42102
CCC 7110127 Five Star CorporaUon D.B.1683, P.G.l564 CGc 391 Edgewood Dr Meadvll1e PA 18335
ODD 7110104 Tru_ of Grace and Truth BaptIe Church D.B. 1759, P.G. 702 RS-3 3545 Orange Ave NE Roanoke VA 24012
EEE 7110102 Phil on. Johns 4800288 RS-3 2206 Pallenlon AVE SW Roanoke VA 24016
FFF 7100707 Phil on. Johns W,B. 37, P.G. 1280 2206 Palle""", AVE SW Roanoke VA 24016
GGG 7100710 Mcrieh Church Cemeay D,B. 36, P,G. 141 3521 Orange AVE NE Roanoke VA 24012
~ CONCEPI'S, Ie.
20 I.IOANOICI! IT. PO lOX 6_
PN:AITIIl. VIlCJIIM 2A09O
54O.DI.125I PAX: 54O.DI.-..
ADJOINER MAP KEY EXHIBIT C 2 OF 2
APPLICATION FOR SCAl.E:1-=4OQ'
SIGN OVERLAY DISTRICT 2/4/08
CITY OF ROANOKE VA 07074
e~
9~
, ;';~"lI&
,
I . - ,c\'. ,l.~:... ",'
"''''\'\ ,\,/'\
";l~!~~\r
. . . \.,-t.,'. L._._..___ _'-0 ....
1 . _~ -1..,.. 1..
'.\-.' :,~l\' )1
.,~~_,~/dj~,: ..' ,
;/ " iI-' ." L
V" ,_,,;;,^' '."C'""/-
"'1,< '~' ....-J
.i/U/:t:{ 'L.
::::........... ...-.
--,
",'___~.ca.n'
~'---
':::'-;:E~~
SIGN LOCATION DETAIL
. nG'''D11I_
'Mi.): COIICDTS. INC.
~. "CIatIIII.....
..--..-..
. -==::\"-
.~.t~1!'
"filn
,iH,1
" ':1
,~
II''''
~i~'~("'::-:
J:"~;., 1TlT:'~, ''';.....
CTa,:lhvaji,:
:]~;;:lti
"__I.',
Lf:;.:2;;t :,'~,
~
1;';
W
SIGN DETAIL
/
""
,~-
//
~~;-~ .
~
rr
II''''
1"'1
1',1
rI
lj,:,
. '''Y'
~:.~._'~
Eastbound View 1
I;'---~:--'-""_":'_"_~_'""':"'~'''_~_'._'_O<___"_'__'''___-.----""'----'...--'-.-~, ,
.~:':~:'j",:Isi;;!~.~;t~~;'~~~:~:~~''T7::1:':l'':.. ,. -
'''",..;.
Eastbound View 2
---...-;".~._._...",,~....<~_.._,-_.....,..~......-'--'-_...._._,--..._..~------.;..._~.._~--,~ ._...._._--~--_..--..........._~..,----......__...
::.:.....';~
Westbound View 1
... ENGINEERING
,d~~j. CONCEPTS. INC.
'ff1 . -Crutfng Success-
....................
..'~.=~'"
_.._"______.._'_~:w..~_..'""_.,~~.;,:._;:---...;.,........---.....,........--.,............--"..."':'
~.~,,~~~?f~~~?
tJ:s 46t) Sign CeA€e@t
February 4; 2008.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853- I 145
E-mail: cIerk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
April 22, 2008
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38065-042108 authorizing the
proper City officials to execute a Deed of Gift of Easement from the City of
Roanoke to the Virginia Outdoors Foundation, and the Western Virginia
land, Trust, granting to the Foundation and the Trust a.. conservation
easement covering approximately 6,185 acres at the Carvins Cove Natural
Reserve, consisting of all the portion of the Reserve owned by the City of
Roanoke that is above the 1,500 foot elevation contour line as depicted on
the Daleville, Catawba, Roanoke and Salem USGS Topographic Quadrangle
Maps.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew -
Attachment
pc: Jesse A. Hall, Director of Finance
William M. Hackworth, City Attorney ,
R. Brian Townsend, Assistant City Manager for Community
Development
Brian K. Brown, Economic Development Administrator
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGlNIA,
The 21st day of April, 2008.
No. 38065-042108.
AN ORDlNANCE authorizing the proper City officials to execute a Deed of Gift of
Easement from the City of Roanoke to the Virginia Outdoors Foundation, and the Western Virginia
Land Trust, granting to the Foundation and the Trust a conservation easement covering
approximately 6,185 acres at the Carvins Cove Natural Reserve, consisting of all the portion of the
Reserve owned by the City that is above the 1,500 foot elevation contour line as depicted on the
Daleville, Catawba, Roanoke and Salem USGS Topographic Quadrangle Maps; and dispensing with
the second reading by title of this ordinanceo
WHEREAS, a public hearing was held April 21 , 2008, pursuantto S 15 .2-1800(8) and S 15.2-
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on the above referenced matter.
THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in form approved by the City Attorney, a Deed of Gift of Easement from the City of
Roanoke to the Virginia Outdoors Foundation and the Western Virginia Land Trust, upon certain
terms and conditions, as more particularlyset forth in the April 21 , 2008, letter ofthe City Manager
to Council.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis
ordinance by title is hereby dispensed witho
, ~ ~ .., J (
\ \. ; ~
ATTEST:'
~'/. 1 "I',!""'.'!n' ~.
" , ,,'. \
, ',' '. I Qtf'yU
" !
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly To Fitzpatrick, Jro, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn Wo Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian Jo Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Carvins Cove Conservation
Easement
The City of Roanoke proposes to grant a conservation easement to the Virginia
Outdoors Foundation and the Western Virginia Land Trust covering
approximately 6,185 acres at the Carvins Cove Natural Reserve. The easement
consists of the portion of the Reserve owned by the City that is above the 1,500
foot elevation contour line as depicted on the Daleville, Catawba, Roanoke and
Salem USGS Topographic Quadrangle Mapso
The Deed of Gift of Easement outlines the restrictions of future use on this
portion of the Cove property, including restrictions limiting grading, blasting or
mining, it addresses forest management, and limits the amount and nature of
any future buildings or signage erected within the easement area. The
easement also outlines the roles and responsibilities of the City as grantor, and
of the Virginia. Outdoors Foundation and Western Virginia Land Trust as
granteeso The easement is perpetual as tp"',H-s, duration. A copy of the
easement is attached for City Council's information.
Honorable Mayor and Members of City CounCil
April 21, 2008
Page 2
Recommended Action:
Authorize the City Manager and City Clerk to execute and attest, respectively, in
form approved by the City Attorney, a Deed of Gift of Easement from the City of
Roanoke to the Virginia Outdoors Foundation and the Western Virginia Land
Trust.
Respectfully submitted, '
Darlene L. B rcham
City Manager
DLB:SCB:na
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
Ro Brian Townsend, Assistant City Manager
CM08-00059
1J"
Prepared by: Virginia Outdoors Foundation ,
101 N. 14th Street, Richmond, VA 23219, as revised by the City of Roanoke
TAX MAP NO. OR PIN:
(Tax Map Nos. in Roanoke County)
018.00-01-09.00-0000
018.00-01-09.00-0000A
018.00-01-09.00-0000B
018.00-01-09.00-0000C
018.00-01-01.00-000Z
009.00-01-21.00-0000
009.00-01-20.01-0000
(Tax Map Nos. in Botetourt County)
98-20
99-1
100-78
Exempted from recordation tax
under the Code of Virginia (1950), as amended,
Sections 58.1-811 (A) (3), 58.1-811 (D) and IDol-1803
and from Circuit Court Clerk's fee under Section 17.1-266
THIS DEED OF GIFT OF EASEMENT (this "Easement"), made this _ day of
, 2008, by and among the CITY OF ROANOKE, VIRGINIA ("Grantor"); the
VIRGINIA OUTDOORS FOUNDATION (VOF), an agency of the
COMMONWEALTH OF VIRGINIA, and the WESTERN VIRGINIA LAND TRUST, a
non-profit non-stock corporation (WVLT), ("Grantees") (the designations "Grantor" and
"Grantees" refer to the Grantor and Grantees and their respective successors and assigns),
WITNESSETH:
WHEREAS, Grantor is the owner in fee simple of real property situated on State
Route 1404 (Timberview Road), State Route 740 (Carvins Cove Road), and State
Highway 115 (Plantation Road) in Roanoke County, Virginia, and on State Route 648
(Reservoir Road) in Botetourt County, Virginia, containing in the aggregate
approximately 11,363 acres which is a portion of the area commonly known as Carvins
Cove (see Schedule A attached hereto and made a part hereof), and desires to give and
convey to Grantees a perpetual conservation and open-space easement over
approximately 6,185 acres of such property (the "Property", consisting of all such
property lying above the 1,500 foot elevation contour line, as further described herein
below); and
WHEREAS, VOF is a governmental agency of the Commonwealth of Virginia
and a "qualified organization" and "eligible donee" under Section 170(h)(3) of the
Internal Revenue Code of 1986, as amended (and corresponding provisions of any
subsequent tax laws) (IRC) and Treasury Regulation ~1.170A-14(c)(I), and is willing to
accept a perpetual conservation and open-space easement over the Property; and
WHEREAS, WVL T is a charitable corporation exempt from taxation pursuant to
IRC ~ 501(c)(3) and a "qualified organization" and "eligible donee" under IRC g170
(h)(3), as amended, (and corresponding provisions of any subsequent tax laws) (IRC) and
Treasury Regulation g 1. 170A-14( c)(1) and is willing to accept a perpetual conservation
and open-space easement over the Property; and
/
WHEREAS, the Virginia Conservation Easement Act, Chapter 10.2 of Title 10.1,
gglO.1-1009 through 10.1-1016 of the Code of Virginia, authorizes a charitable
corporation, association or trust exempt from taxation, pursuant to 26 U.S. C.A. 501
(c)(3) to hold a non-possessory interest in real property for the purposes of retaining or
protecting natural or open-space values of real property and WVL T qualifies as such a
charitable corporation; and
WHEREAS, Chapter 461 of the Acts of 1966, codified in Chapter 17, Title 10.1,
~glO.1-1700 through 10.1-1705 of the Code of Virginia, as amended (the "Open-Space
Land Act"), declares that the preservation of open-space land serves a public purpose by
curbing urban sprawl, preventing the spread of urban blight and deterioration and
encouraging more economic and desirable urban development, helping provide or
preserve necessary park, recreational, historic and scenic areas, and conserving land and
other natural resources, and authorizes the acquisition of interests in real property,
including easements in gross, as a means of preserving open-space land; and
WHEREAS, pursuant to Sections 10.1-1700 and 1001-1703 of the Open-Space
Land Act, the purposes of this Easement include retaining and protecting open-space and
natural resource values of the Property, and the limitation on division, residential
construction and commercial and industrial uses contained in Section II ensures that the
Property will remain perpetually available for forest or open-space use, all as more
particularly set forth below; and
WHEREAS, Chapter 525 of the Acts of 1966, Chapter 18, Title 10.1, gglO.1-
1800 through 1001-1804 of the Code of Virginia, declares it to be the public policy of the
Commonwealth to encourage preservation of open-space land and authorizes the Virginia
Outdoors Foundation to hold real property or any estate or interest therein for the purpose
of preserving the natural, scenic, historic, scientific, open-space and recreational lands of
the Commonwealth; and
WHEREAS, this Easement is granted "exclusively for conservation purposes"
under IRC g 1. 170(h)(1 )(C) because it effects "the preservation of open space (including
farmland and forest land)" under IRC ~ 1. 170(h)(4)(A)(iii). Specifically, the preservation
of open-space on the Property is pursuant to clearly delineated state and local
governmental conservation policies and will yield a significant public benefit; and
WHEREAS, this open-space easement in gross constitutes a restriction granted in
perpetuity on the use which may be made of the Property, and is in furtherance of and
pursuant to the clearly delineated governmental policies set forth below:
2
(i) Land use policies of the County of Roanoke as delineated in its
comprehensive plan adopted March 22, 2005, to which plan the
restrictions set forth in this deed conform and which contains the
following selected vision statements, goals and objectives:
CHAPTER 2 r VISION STATEMENTS
Community-Wide Themes
4. Scenic Beauty - The mountains that surround the County provide a sense
of place and are a source of beauty, recreational activity and inspiration.
Steps must be taken to develop sound conservation policies for our
dwindling farm lands, mountainsides and ridges, rivers and streams, soil
and air.
Resource Preservation
30 In 2010, Roanoke County has enacted ordinances and programs to
preserve the integrity of the surrounding mountains and open space. These
include mountainside, ridgeline and natural resource protection.
5 In 2010, Roanoke County has established tax incentives to encourage
landowners to dedicate their mountain land for scenic and conservation
easements.
60 In 2010, Roanoke County has participated in a regional effort to identify
and protect viewsheds along the Blue Ridge Parkway and the Appalachian
Trail.
9. In 2010, Roanoke County citizens exhibit a strong public and private
sector commitment to the preservation of Roanoke County's distinctive
cultural heritage -- its historic buildings and landscapes, archaeological
sites and folk traditions.
Agriculture and Forestry
5. In 2010, Roanoke County continues to value, protect and preserve the
scenic vistas, water resources and other important natural and cultural
resources of the rural areaso There continues to be strong recognition that
these resources are critical components of the quality of life of the region.
CHAPTER 3 - LAND USE ISSUES
Design Guidelines - Conservation Land Use Areas
B. Identify, evaluate and work to assure the preservation of wildlife habitats
and corridors, natural landmarks, historic and archaeological sites,
significant agricultural lands and examples of natural heritage. Maintain a
registry of qualified areas and link decisions concerning land and
easement purchases and new developments with the conservation
framework establishedo
C. Encourage the establishment of additional Conservation land use areas
through conservation easements, greenways and parks that in the end
result, create a network of interconnected Conservation areas.
Rural Preserve and Rural Village Land Use Areas
In those areas of Roanoke County designated as rural and/or agricultural where local
officials and residents are looking for preservation options, certain design strategies
3
can be followed. Through the use of these design strategies land will remain available
for productive agricultural activities and open space, developers are not placed under
any unreasonable constraints, and realtors gain a special marketing tool, in that rural
views from the new homes will be guaranteed by the conservation easements.
Land Use Recommendations for Rural Areas
I
1. Encourage land protection and conservation in rural areas 0 Recognize that
tools such as conservation easements are the most cost-effective solution
to protecting rurallandso
CHAPTER 5 - RESOURCE PRESERVATION
Mountains and Ridgetops
There are various options for mountains and ridgetop development policies ranging
from identifying and preserving steep slopes that should not be developed to adapting
the density of development to the terrain so that as slope increases, allowed density
decreases. In addition, various design guidelines should be evaluated to minimize
land disturbance and encourage retention of existing vegetation and appropriate
architecture that blends with the natural surroundings. Another option is to provide
legal and financial mechanisms for the acquisition of open-space and conservation
easements in these areaso
(ii) Land use policies of the County of Botetourt as delineated in its
comprehensive plan adopted May 24, 2004, to which plan the restrictions
set forth in this deed conform and which contains the following goals and
objectives:
1) Goals:
a) To achieve a balanced land use system that provides sufficient and
compatible land areas for all community land use needs, while
protecting sensitive natural environments and important local and
cultural resourceso
b) To maintain and enhance the County's high standard of environmental
qualityo
2) Objectives:
a) Enhance the rural character of the County through the preservation of
agricultural and forestal lands.
b) Implement appropriate policies and procedures to provide reasonable
protection to the Blue Ridge Parkway and Appalachian Trail.
c) Protect the County's natural resources including ground and surface
waters, and air quality.
d) Maintain the rural and scenic beauty ofthe County.
e) Encourage the conservation and preservation of major historic and
archaeological sites.
4
(iii) Land conservation policies of the Commonwealth of Virginia as set forth
m:
a. Section 1 of Article XI of the Constitution of Virginia,
which states that it is the Commonwealth's policy to protect its
atmosphere, lands and waters from pollution, impairment, or
destruction, for the benefit, enjoyment, and general welfare of the
people of the Commonwealth;
bo The Open-Space Land Act cited above;
c. Chapter 18, of Title 10.1, ~~10.1-1800 through 10.1-1804
of the Code of Virginia cited above;
do The Virginia Land Conservation Incentives Act, Chapter 3
of Title 58.1, ~~58.1-510 through 58.1-513 of the Code of
Virginia, which supplements existing land conservation programs
to further encourage the preservation and sustainability of the
Commonwealth's unique natural resources, wildlife habitats, open
spaces and forest resources; and
e. The 2002 Virginia Outdoors Plan, which recognizes
Carvins Cove Natural Reserve, of which the Property is a part, as
an important conservation and recreation site in the
Commonwealth and an integral component of the Roanoke Valley
Greenways.
(iv) Land management policies of the City of Roanoke set out in the Carvins
Cove Natural Reserve Park Management Plan, adopted by the Council of
the City of Roanoke December 17, 2007, and by the Western Virginia Water
Authority January 17,2008; and
WHEREAS, the portion of Carvins Cove owned by the City is comprised of
approximately 11,363 acres of forested land with significant topographic variation in
Virginia's Blue Ridge physiographic province and surrounds approximately 1,072 acres
owned by the Western Virginia Water Authority; and
WHEREAS, according to the Virginia Department of Conservation and
Recreation Division of Natural Heritage, the Property contains five natural community
element occurrences, and the provisions set forth in this deed, including the protection of
ridges, steep slopes and feeder streams, and the limitation of livestock, new roads,
construction and clear cut logging, will serve to protect these elements from degradation;
and
WHEREAS, Carvins Cove comprises a municipally-owned park, managed by the
City of Roanoke's Parks and Recreation Department, and affords open space and
5
recreational opportunities to citizens in the Roanoke Valley and the Commonwealth of
Virginia; and
WHEREAS, Carvins Cove comprises the primary watershed for the largest source
of public drinking water (Carvins Cove Reservoir) for several municipalities in the
Roanoke Valley, including the City of Roanoke, Roanoke County, and the Town of
I
Vinton, and part of Carvins Cove, including the Reservoir, is owned by the Western
Virginia Water Authority, and retention of the Property in open space helps protect water
quality in the drainage area; and
WHEREAS, a significant portion of Carvins Cove lies within a Source Water
Protection Area, as designated by the Virginia Department of Health, and the
preservation of the Property will contribute to the water quality of a water source
(Carvins Cove Reservoir) for the Western Virginia Water Authority serving the City of
Roanoke, Roanoke County, and the Town of Vinton; and
WHEREAS the Property is located adjacent to the Appalachian National Scenic
Trail, and significantly contributes to the scenic views enjoyed by the public therefrom;
and
WHEREAS the Property is highly visible from the lookout at the peak of
McAfee's Knob, one of the most frequently visited and photographed panoramas on the
Appalachian National Scenic Trail; and
WHEREAS, portions of Carvins Cove are visible from Interstate 81, State Route
1404 (Timberview Road), State Route 740 (Carvins Cove Road), and State Highway 115
(plantation Road) in Roanoke County, Virginia, and on State Route 648 (Reservoir Road)
in Botetourt County, Virginia, all public rights-of-way, and preservation of the open-
space character of the Property contributes to the scenic views enjoyed by the driving
public therefrom; and
WHEREAS, the Property lies adjacent to one 96-acre property under open-space
easement to VOF and in close proximity to a 81-acre property under open-space
easement to VOF, both on the slopes of Tinker Mountain, and thereby contributes to the
open-space values of those properties; and
WHEREAS, this Easement will yield significant public benefit to the citizens of
the Commonwealth as set forth in Section I; and
WHEREAS, Grantor and Grantee desire to protect in perpetuity the conservation
values specified in Section I by restricting the use of the Property as set forth in Section
II; and
WHEREAS, Grantees have determined that the restrictions set forth in Section II
(the Restrictions) will preserve and protect in perpetuity the conservation values of the
Property, which values are reflected in Section I; and
6
WHEREAS, Grantees have determined that the Restrictions set forth in Section II
(the "Restrictions") will preserve and protect in perpetuity the conservation values of the
Property and will limit use of the Property to those uses consistent with, and not
adversely affecting, the conservation values of the Property and the governmental
conservation ~olicies furthered by the Easement; and
WHEREAS,' VOF, by acceptance of this Easement, designates the Property as
property to be retained and used in perpetuity for the preservation and provision of open-
space land pursuant to the Open-Space Land Act.
NOW, THEREFORE, in consideration of the foregoing and of the mutual
covenants herein and their acceptance by Grantees, Grantor does hereby give, grant and
convey to Grantees a conservation and open-space easement in gross (Easement) over,
and the right in perpetuity to restrict the use of the Property, constituting all of that
portion of Carvins Cove owned by Grantor that is above the 1,500 foot elevation contour
line, as shown on the Catawba, Roanoke, Salem, and Daleville quadrangle maps prepared
by the U. S. Geological Survey, which consists of approximately 6,185 acres, more or
less, partially lying within the Catawba Magisterial District, Roanoke County, Virginia,
near the City of Roanoke, fronting on State Route 1404 (Timberview Road), State Route
740 (Carvins Cove Road), and State Highway 115 (Plantation Road), and partially lying
within the Amsterdam Magisterial District, Botetourt County, Virginia, near Glebe Mills,
Virginia, fronting on State Route 648 (Reservoir Road) (the "Property"). See Schedule A
attached for derivation of property of Grantor, of which the Property that is the subject of
this Easement is a part.
The Property consists of those portions, if any, of Tax Map Nos. 018.00-01-
09.00-0000, 018.00-01-09.00- OOOOA, 018.00-01-090 OO-OOOOB, 018.00-01-09. OO-OOOOC,
018.00-01-01:00-000Z, 009.00-01-21.00-0000, and 009.00-01-20.01-0000 among the
land records of the County of Roanoke, Virginia, and portions, if any, of Tax Map Nos.
98-20, 99-1, and 100-78 among the land records of the County of Botetourt, Virginia,
which are above the 1,500 foot elevation contour line as depicted on the Daleville,
Catawba, Roanoke and Salem USGS Topographic Quadrangle Maps. Even if the
Property consists of more than one parcel for real estate taxation or any other purpose, it
shall be considered one parcel for purposes of this Easement, and the restrictions and
covenants of this Easement shall apply to the Property as a whole.
I
SECTION I -PURPOSE
The conservation purposes of this Easement are to protect land for watershed
preservation, natural resource-based outdoor recreation or education, preservation of
scenic open space, natural habitat and biological diversity, forestal use, and preservation
of open space designated by local government, and to protect the conservation values of
the Property in perpetuity by imposing the restrictions on the use of the Property set forth
in Section II and providing for their enforcement in Section III. The conservation values
7
of the Property are its open-space, scenic, natural, and recreational values and its values
as land preserved for open-space and forestryo
SECTION II - RESTRICTIONS
Restrictions a,re hereby imposed on the use of the Property pursuant to the public policies
set forth aboveo The acts that Grantor covenants to do and not to do upon the Property,
and the restrictions that Grantees are hereby entitled to enforce, are and shall be as
follows:
1. DIVISION. The Property shall not be divided into, or separately conveyed as,
more than five parcelso Grantor shall give Grantees written notice prior to making
any division of the Property. In the event of a division of the Property as
provided in this Paragraph 1, the grantor making the conveyance retains the right
to make any further permitted divisions of the Property unless permitted divisions
are allocated by that grantor in the instrument creating the division or other
recorded instrument.
Boundary line adjustments with adjoining parcels of land are permitted and shall
not be considered divisions of the Property, provided that Grantees are made
parties to the deed creating the boundary line adjustment and at least one of the
following conditions is met:
(i) The entire adjacent parcel is subject to a recorded open-space easement held
by either Grantee; or
(ii) The entire adjacent property is owned by the Appalachian Trail Conservancy,
Western Virginia Water Authority, National Park Service, or successor
organizations; or
(iii) The proposed boundary line adjustment shall have been reviewed and
approved in advance by the Board of Trustees of VOF and the Board of Trustees
ofWVLT.
2. BUILDINGS AND STRUCTURES.
(i) No buildings or structures are permitted on the Property except to
serve uses of the Property permitted in paragraph 3 below, and as provided in this
paragraph.
(ii) To protect water quality, rare ecological communities, and the scenic
values of the Property, no building or structure shall be constructed except the
following: (a) restroom facilities not individually exceeding 500 square feet in
ground area; (b) structures necessary for use and maintenance of equestrian, bike,
and foot trail usage such as bridges, shelters, equipment sheds, and small stables
which shall not exceed 1,000 square feet in ground area individually, without
prior approval of Grantees; (c) informational kiosks which shall not exceed 20
square feet in size, excluding support structures, without prior approval of
Grantees; and (d) signs for trails or other permitted uses, provided no sign shall
exceed the limits set forth in paragraph 7 below.
8
(iii) Permeable roads and trails and utilities to serve permitted buildings or
structures and permitted uses, such as forestry management, may be constructed
and maintained. Nothing herein shall prevent the construction and maintenance of
permeable parking areas to serve permitted buildings and structures.
(iv) Public or private utilities to serve permitted buildings or structures
only and public or private utilities to serve parcels created by permitted divisions
I
of the Property may be constructed and maintained. Public or private utilities that
do not serve the Property shall not cross, or otherwise impact, the Property unless
Grantees determine that the construction and maintenance of such utilities will not
impair the conservation values of the Property and give their prior written
approval for such construction and maintenance, which approval shall take into
consideration the visibility of such utilities from other properties and the impact
of such utilities on the other conservation values of the Property. Grantor reserves
its separate rights to approve such public or private utilities. Grantees hereby
approve the maintenance and operation of all existing utilities on the Property.
(v) Buildings, structures, equipment and other facilities owned and
operated by Grantor, the Western Virginia Water Authority, or other
governmental entity and related to the production, transmission, or treatment of
public drinking water are permitted.
3. USES OF THE PROPERTY AND COMMERCIAL ACTIVITIES. Industrial
or commercial activities other than the following are prohibited: (i) nature
education and related activities of nonprofit organizations and educational
institutions, public recreation (including but not limited to horseback riding,
camping, hiking, and cycling) and facilities and trails for the same, and related
small-scale incidental commercial activities that the Grantees approve in writing
as consistent with the restrictions of and not impairing the conservation values of
this Easement; (ii) temporary or seasonal outdoor activities that do not
permanently alter the physical appearance of the Property and that do not
diminish the conservation values herein protected; (iii) activities that can be
conducted within permitted buildings without material alteration to their external
appearance; and (v)activities related to the production, transmission, or treatment
of public drinking water. Grantor will use its best efforts to prevent any new
trails from being constructed, without prior approval of Grantees, through the five
natural communities identified by the Virginia Department of Conservation and
Recreation Division of Natural Heritage, and it will ban the use of ATVs (all
terrain vehicles) in such areas.
4. MANAGEMENT OF FOREST. It is the intent of the Grantor that the existing
woodlands be maintained in their natural state 0 No timbering shall be permitted
on the Property other than for: the construction and maintenance of trails, roads,
buildings or structures permitted herein; cutting trees which are diseased, or have
died naturally; cutting trees that, were they not removed, would present an
imminent hazard to human health or safety; removal of exotic or invasive species;
and other forest management activities required to protect rare species habitat.
9
Best Management Practices, as defined by the Virginia Department of Forestry,
shall be used to control erosion and protect water quality when any forest
management activity involving timber harvest or land-clearing activity is
undertaken pursuant to the provisions of paragraph 3 aboveo All material timber
harve~t activities on the Property shall be guided by a Forest Stewardship
Management Plan approved by the Grantees. ("Material timber harvest" shall
mean any cutting of trees not associated with the construction and maintenance of
trails, roads, buildings or structures permitted hereino) A pre-harvest plan
consistent with the Forest Stewardship Management Plan shall be submitted to the
Grantees for approval thirty (30) days before beginning any material timber
harvest. Objectives of the Forest Stewardship Management Plan shall include
protection of water quality and rare species habitat.
5. GRADING, BLASTING, MINING. Grading, blasting or earth removal shall
not materially alter the topography of the Property except for (i) wetlands or
stream bank restoration pursuant to a government permit, (ii) erosion and
sediment control pursuant to a government-required erosion and sediment control
plan, or (iii) as required in the construction of permitted trails, buildings,
structures, roads, and utilities. Best Management Practices, in accordance with
the Virginia Erosion and Sediment Control Law, shall be used to control erosion
and protect water quality in such constructiono Grading, blasting or earth removal
in excess of one acre for the purposes set forth in subparagraphs (i) through (iii)
above require thirty (30) days' prior notice to the Granteeso Generally accepted
agricultural activities shall not constitute a material alterationo Surface mining,
subsurface mining, dredging on or from the Property, or drilling for oil or gas on
the Property are prohibited, except to the extent permitted by leases, licenses,
easements, or other legal rights or privileges in the Property recorded before this
Easement.
6, ACCUMULATION OF TRASH, Accumulation or dumping of trash, refuse,
junk or toxic materials is not permitted on the Property. This restriction shall not
prevent generally accepted wildlife management practices on the Property.
7. SIGNS, Display of billboards, signs, or other advertisements is not permitted on
or over the Property except to: (i) state the name and/or address of the owners of
the Property, (ii) advertise the sale or lease of the Property, (iii) advertise the sale
of goods or services produced incidentally to a permitted use of the Property, (iv)
provide notice necessary for the protection of the Property, (v) give directions and
information to visitors, (vi) recognize historic status or participation in a
conservation programo Not including support structures, informational kiosk
signs shall not exceed 20 square feet and no signs visible from outside the
Property shall exceed nine square feet in size, without the prior approval of
Grantees.
8. RIPARIAN BUFFER. To protect water quality, a 100-foot buffer strip shall be
maintained in forest or be permitted to revegetate naturally along each edge of all
perennial streams on the Property as shown as solid lines on the Daleville,
Catawba, Roanoke, and Salem USGS Topographic Quadrangle Maps, as
measured from the tops of the banks of the individual streams. Within this buffer
strip tl}.ere shall be (a) no buildings or other substantial structures constructed, (b)
no storage of compost, manure, fertilizers, chemicals, machinery or equipment,
( c) no removal of trees except removal of invasive species or removal of dead,
diseased or dying trees or trees posing an imminent human health or safety
hazard, or as may be required for trail construction, and (d) no cultivation or other
earth-disturbing activity, except as may be reasonably necessary for (i) wetland or
stream bank restoration, or erosion control, pursuant to a government permit, (ii)
fencing along or within the buffer area; (iii) construction and maintenance of
stream crossings that do not obstruct water flow, and (iv) creation and
maintenance of foot or horse trails with unimproved surfaces. Limited mowing to
control non-native species or protect trees and other plants planted in forested
buffers is permitted. There shall be no grazing of livestock in the buffer strips.
SECTION III - ENFORCEMENT
1. RIGHT OF INSPECTION. Representatives of Grantees may enter the Property
from time to time for purposes of inspection (including photographic
documentation of the condition of the Property) and enforcement of the terms of
this Easement after permission from or reasonable notice to the Grantor or the
Grantor's representative, provided, however, that in the event of an emergency,
entrance may be made to prevent, terminate or mitigate a potential violation of
these restrictions with notice to Grantor or Grantor's representative being given at
the earliest practicable time.
20 ENFORCEMENT. Grantees have the right to bring an action at law or in equity
to enforce the Restrictions contained herein. This right specifically includes the
right to require restoration of the Property to a condition of compliance with the
terms of this Easement as existed on the date of the gift of the Easement, except to
the extent such condition thereafter changed in a manner consistent with the
Restrictions; to recover any damages arising from non-compliance; and to enjoin
non-compliance by ex parte temporary or permanent injunction. If the court
determines that Grantor failed to comply with this Easement, Grantor shall
reimburse Grantees for any reasonable costs of enforcement, including costs of
restoration, court costs and attorney's fees, in addition to any other payments
ordered by the court. Grantees' delay shall not waive or forfeit its right to take
such action as may be necessary to insure compliance with this Easement, and
Grantor hereby waives any defenses of waiver, estoppel or laches with respect to
any failure to act by Grantees. Notwithstanding any other provision of this
Easement, Grantor shall not be responsible or liable for any damage or change to
the condition of the Property caused by fire, flood, storm, Act of God,
governmental act or other cause outside of Grantor's control or any prudent action
11
taken by Grantor to avoid, abate, prevent or mitigate damage or changes to the
Property from such causeso
SECTION IV - DOCUMENTATION
Documentation retained in the office of Grantees including, but not limited to, the
I
Baseline Documentation Report ("Documentation Report"), describes the condition and
character of the Property at the time of the gift. The Documentation Report may be used
to determine compliance with and enforcement of the terms of this Easement; however,
the parties are not precluded from using other relevant evidence or information to assist
in that determination. Grantor has made available to Grantees, prior to donating this
Easement, documentation sufficient to establish the condition of the Property at the time
of the gifto The parties hereby acknowledge that the Documentation Report contained in
the files of Grantees is an accurate representation of the Propertyo
SECTION V - GENERAL PROVISIONS
1. DURATION. This Easement shall be perpetual. It is an easement in gross that
runs with the land as an incorporeal interest in the Property. The covenants,
terms, conditions and restrictions contained in this Easement are binding upon,
and inure to the benefit of, the parties hereto and their successors and assigns, and
shall continue as a servitude running in perpetuity with the Property. Grantor's
rights and obligations under this Easement terminate upon proper transfer of
Grantor's interest in the Property, except that liability for acts or omissions
occurring prior to transfer shall survive transfer.
2. PUBLIC ACCESS. Although this Easement will benefit the public as described
above, nothing herein shall be construed to convey to the public a right of access
to, or use of the Property. Grantor retains the exclusive right to control such
access and use, subject to the terms hereof.
30 TITLE. Grantor covenants and warrants that Grantor has good title to the
Property, that Grantor has all right and authority to grant and convey this
Easement and that the Property is free and clear of all encumbrances (other than
utility and access easements, and other conditions and easements of record)
including, but not limited to, any mortgages not subordinated to this Easement.
4. ACCEPTANCE. Acceptance of this conveyance by Grantees is authorized by
Virginia Code Sections 10.1-1801 and 10.1-1010 and is evidenced by the
signature of a Deputy Director of VOF, by authority granted by its Board of
Trustees and by the signature of Executive Director of WVLT by authority
granted by its Board of Trustees.
5. INTERACTION WITH OTHER LAWS. This Easement does not permit any
use of the Property which is otherwise prohibited by federal, state, or local law or
regulation. Neither the Property, nor any portion of it, shall be included as part of
12
the gross area of other property not subject to this Easement for the purposes of
determining density, lot coverage or open-space requirements under otherwise
applicable laws, regulations or ordinances controlling land use and building
densityo No development rights that have been encumbered or extinguished by
this Easement shall be transferred to any other property pursuant to a transferable
develqpment rights scheme, cluster development arrangement or otherwise.
60 CONSTRUCTION. Any general rule of construction to the contrary
notwithstanding, this Easement shall be liberally construed in favor of the grant to
affect the purposes of the Easement and the policy and purposes of Grantees. If
any provision of this Easement is found to be ambiguous, an interpretation
consistent with the purpose of this Easement that would render the provision valid
shall be favored over any interpretation that would render it invalid.
Notwithstanding the foregoing, lawful acts or uses not expressly prohibited by
this Easement are permitted on the Property.
7. REFERENCE TO EASEMENT IN SUBSEQUENT DEEDS. This Easement
shall be referenced by deed book and page number, instrument number or other
appropriate reference in any deed or other instrument conveying any interest in
the Propertyo
8. NOTICE TO GRANTEES. Grantor agrees to notify Grantees in writing (i)
before exercising any reserved right that Grantor believes may have an adverse
effect on the conservation or open-space values or interests associated with the
Property; and (ii) at or prior to closing on any inter vivos transfer, other than a
deed of trust or mortgage, of all or any part of the Property.
9. MERGER. Grantor and Grantees agree that in the event that Grantees, or either
of them, acquire a fee interest in the Property, this Easement shall not merge into
the fee interest, but shall survive the deed and continue to encumber the Property.
10. ASSIGNMENT BY GRANTEES 0 Grantees may not transfer or convey this
Easement unless Grantees condition such transfer or conveyance on the
requirement that (1) all restrictions and conservation purposes set forth in this
Easement are to be continued in perpetuity and (2) the transferee then qualifies as
an eligible donee as defined in Section 170(h)(3) of the IRC as amended and the
applicable Treasury Regulations.
11. GRANTEES' PROPERTY RIGHT. Grantor agrees that the donation of this
Easement gives rise to a property right, immediately vested in Grantees, with a
fair market value that is equal to the proportionate value that the perpetual
conservation restriction at the time of the gift bears to the value of the Property as
a whole at that timeo
12. EXTINGUISHMENT, CONVERSION, DIVERSION. Grantor and Grantees
intend that this Easement be perpetual and acknowledge that no part of the
13
Property may be converted or diverted from its open-space use except in
compliance with the provisions of Section 1001-1704 of the Open-Space Land Act
which does not permit extinguishment of open-space easements or loss of open
spaceo Nevertheless, should an attempt be made to extinguish this Easement, such
extinguishment can be made only by judicial proceedings and only if in
compl,iance with Section 1001-1704.
130 VESTED RIGHTS. Nothing in this easement shall restrict or infringe upon any
existing lease, license, easement, or other legal right or privilege in the Property
reserved by, or granted by the Grantor to, either express or implied, any third
part Yo In addition, this easement shall be subject to all covenants, easements,
encumbrances or other restrictions of record.
14. AMENDMENT. Grantees and Grantor may amend this Easement to enhance the
Property's conservation values or add to the restricted property, provided that no
amendment shall affect this Easement's perpetual duration or reduce the
Property's conservation values. No amendment shall be effective unless
documented in a notarized writing executed by Grantees and Grantor and
recorded among the land records of the Counties of Roanoke, Virginia, and
Botetourt, Virginia.
15. SEVERABILITY. If any provision of this Easement or its application to any
person or circumstance is determined by a court of competent jurisdiction to be
invalid, the remaining provisions of this Easement shall not be affected thereby.
16. ENTIRE AGREEMENT. This instrument sets forth the entire agreement of the
parties with respect to this Easement and supersedes all prior discussions,
negotiations, understandings, or agreements,relating to the easement.
17. CONTROLLING LA Wo The interpretation and performance of this Easement
shall be governed by the laws of the Commonwealth of Virginia.
18. RECORDINGo This Easement shall be recorded in the land records in the
Circuit Court Clerk's Offices of the Counties of Roanoke, Virginia, and Botetourt,
Virginia, and Grantees may re-record it any time as may be required to preserve
its rights under this Easement.
WITNESS the following signatures and seals:
[Counterpart signature pages follow]
14
CITY OF ROANOKE, Grantor,
By:
City Manager
I
COMMONWEALTH OF VIRGINIA,
CITY/COUNTY OF
, TO WIT:
The foregoing instrument was acknowledged before me this _ day of
, 2008, by
My commission expires:
Notary Public
Reg. No.
15
Accepted:
VIRGINIA OUTDOORS FOUNDATION,
By:
Printed Name and Title
COMMONWEALTH OF VIRGINIA,
CITY/COUNTY OF
, TO WIT:
The foregoing instrument was acknowledged before me this _ day of
, 2008, by
My commission expires:
Notary Public
Reg. Noo
16
"-
Accepted:
WESTERN VIRGINIA LAND
TRUST, INCo
By:
Printed Name and Title
COMMONWEALTH OF VIRGINIA,
CITY/COUNTY OF
, TO WIT:
The foregoing instrument was acknowledged before me this _ day of
, 2008, by
My commission expires:
Notary Public
Rego No.
17
Schedule A
Carvins Cove Natural Reserve (11,363 acres, more or less)
Botetourt/County
Property consisting of 122.88 acres, more or less, conveyed to the City of Roanoke by deed dated
November 26, 1938, from R. K. Rector and Pearl Rector, N. J. Patsel, Jr., and Mountain Trust Bank,
executors under the will of M. J. Patsel, and Clara L. Patsel, recorded in Deed Book 88, page 390, in the
Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 160.7 acres, more or less, conveyed to the City of Roanoke by deed dated March 24,
1939, from James M. Padgett and Leona J. Padgett, and Sallie E. Padgett, recorded in Deed Book 88, page
538, in the Clerk's Office ofthe Circuit Court of Botetourt County.
Property in an unstated amount conveyed to the City of Roanoke, Virginia, for road relocation purposes by
deed dated March 24, 1939, from Sallie E. Padgett, recorded in Deed Book 88, page 539, in the Clerk's
Office of the Circuit Court of Botetourt County.
Property consisting of 104 acres, more or less, conveyed to the City of Roanoke by deed dated April 1,
1940, from Minnie Reedy and E. F. Reedy, recorded in Deed Book 90, page 102, in the Clerk's Office of
the Circuit Court of Botetourt County.
Property consisting of 111.5 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
June 5, 1942, from James Crawford and Agnes Crawford, Coleman Crawford and Lillie Crawford, Herman
W. Crawford and Hazeltine Crawford, Myrtle Conn and Percy Conn, Carlie Waldon, Clara Lee Goad and
James C. Goad, and S. C. Crawford, recorded in Deed Book 92, page 228, in the Clerk's Office of the
Circuit Court of Botetourt County.
Property believed to consist of 113 acres, more or less (but not stated in the deed), conveyed to the City of
Roanoke, Virginia, by deed dated June 5, 1942, from B. M. Haislip, widow, recorded in Deed Book 92,
page 173, in the Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 155 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
June 17, 1942, from Lena Evelyn Pollard, recorded in Deed Book 92, page 189, in the Clerk's Office of the
Circuit Court of Botetourt County.
Property consisting of 154 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
July 1, 1942, by Austin F. Stanley and Annie May Stanley, recorded in Deed Book 92, page 223, in the
Clerk's Office of the Circuit Court of Botetourt County.
Property of an unstated amount conveyed to the City of Roanoke by deed dated June 30, 1942, from Carter
B. Oliver and Nettie B. Oliver, recorded in Deed Book 92, page 205, in the Clerk's Office of the Circuit
Court of Botetourt County.
Property consisting of 162 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
August 14, 1942, from Pearle T. Layman and Retta May Layman, recorded in Deed Book 92, page 253, in
the Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 60 acres, more or less, less an unstated amount of property, conveyed to the City of
Roanoke, Virginia, by deed dated June 25, 1942, from P. J. Boothe and Pearlie P. Boothe, recorded in Deed
Book 92, page 264, in the Clerk's Office of the Circuit Court of Botetourt County.
18
Property of an unstated amount conveyed to the City of Roanoke, Virginia, by deed dated August 1, 1942,
from W. S. Hickam, Jr., and Mary Juanita Hickam, recorded in Deed Book 92, page 265, in the Clerk's
Office of the Circuit Court of Botetourt County.
Property consisting of all or partial interests in 263 acres, more or less, conveyed to the City of Roanoke,
Virginia, by deed dated September 8, 1942, from Mrs. E. P. Riley, R. L. Riley and Virginia B. Riley, C. C.
/ '
Riley and Edrie T. Riley, E. P. Riley, Jr., Mary Louise Riley, and Celia A. Riley, recorded in Deed Book
92, page 295, in the Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 35 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
August 28, 1942, from Lester Gusler and Ollie Gusler, Gladys Lee and William Lee, Louvinia Riley and
Lyle Riley, Cassie Riley and Clarence Riley, Elva Lyle and Fred Lyle, Marie Tullis and Ralph Tullis, and J.
H. Gusler, recorded in Deed Book 92, page 300, in the Clerk's Office of the Circuit Court of Botetourt
County.
Property consisting of 88 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
August 28, 1942, from J. H. Gusler and Mary L. Gusler, recorded in Deed Book 92, page 301, in the
Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 2.45 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
October 5, 1942, from Mrs. Dola Wellons and William T. Wellons, recorded in Deed Book 92, page 321, in
the Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 276 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
October 22, 1942, from R. T. Trout and Effie 1. Trout, recorded in Deed Book 92, page 350, in the Clerk's
Office of the Circuit Court of Botetourt County.
Property consisting of 24.25 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
October 27, 1942, from Grover C. Riley and Myrtle V. Riley, recorded in Deed Book 92, page 367, in the
Clerk's Office ofthe Circuit Court of Botetourt County.
Property consisting of 10 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
November 24, 1942, from H. W. Belcher and Clara B. Belcher, recorded in Deed Book 92, page 403, in the
Clerk's Office of the Circuit Court of Botetourt County.
Property consisting of 1,088.5 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed
dated December 8. 1942, from L. E. Hurt, Jr., special commissioner, W. S. Murray, Jr., and Corinne M.
Murray, Louise M. Spigle and Moyer Spigle, Flora M. Showalter and Fred Showalter, Loula O. Rowland,
Mary P. Murray and G. P. Murray, Lawrence P. Murray and Della B. Murray, Ruby M. Halsey and Kyle
Halsey, Ola M. Hurt and John O. Hurt, Floella M. Dove and Charles S. Dove, G. W. Murray and Vilus S.
Murray, Lucy M. Williams and Warner C. Williams, in their own right and as the heirs ofD. W. Patterson
and W. S. Murray, recorded in Deed Book 92, page 404, in the Clerk's Office of the Circuit Court of
Botetourt County.
Property consisting of 132.25 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
January 28, 1943, from S. L. Fellers, special commissioner in the chancery cause of W. E. Riley, et al. v.
James S. Crawford, et al., recorded in Deed Book 92, page 463, in the Clerk's Office ofthe Circuit Court of
Botetourt County.
Property consisting of 920 acres in the aggregate, more or less, acquired by the City of Roanoke' by a
condemnation decree entered March 31, 1943, from O.L. Dogan, O. L. Dogan and Ora May Mullins, M. C.
Dogan, W. R. Gussler, Mary Lollis Coldfelter (nee Mary Lollis), Elsie M. Lavender, Oscar Gowens, Lewis
E. Gowens and Frank L. Cochran, C. G. Wade and R. L. Little, Sallie Padgett, M. M. Sullivan and Lurah
Fagg, S. C. Dogan, 1. W. Currie, Cecil Riley, Butram Riley and P. T. Layman, Trustees for Missionary
19
Baptist Church and Methodist Episcopal Church, and L. L. Riley, recorded in Deed Book 92, page 534, in
the Clerk's Office of the Circuit Court of Botetourt County.
Certain rights to lay water lines granted to the City of Roanoke by Hollins College Corporation by deed
dated December 11, 1944, recorded in Deed Book 94, page 364, in the Clerk's Office ofthe Circuit Court
of Botetourt County.
Property consistfug of 2345 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
December 17, 1986, from George B. Lawson, JI. and Helen M. Lawson, Julia L. Goodridge, and Katherine
V. Lawson, recorded in Deed Book 326, page 55, in the Clerk's Office of the Circuit Court of Botetourt
County.
20
Roanoke County
Property consisting of 72.61 acres, more or less, conveyed to the City of Roanoke by Franklin Real Estate
Company, a Pennsylvania corporation, by deed dated April 6, 1972, recorded in Deed Book 941, page 116,
in the Clerk's Office of the Circuit Court of Roanoke County.
Property consisting of273.673 acres, more or less, conveyed to the City of Roanoke by deed dated October
10, 1973, from M. S. Thomas, recorded in Deed Book 983, page 113, in the Clerk's Office of the Circuit
Court of Roanoke County.
Property consisting of 12.175 acres, more or less, conveyed to the City of Roanoke by deed dated August
19, 1976, from Claude A. Weaver and Hazel S. Weaver, recorded in Deed Book 1048, page 130, in the
Clerk's Office of the Circuit Court of Roanoke County.
Property consisting of 35.435 acres, more or less, conveyed to the City of Roanoke by deed dated January
14, 1977, from L. F. Stultz and Lucille H. Stultz, recorded in Deed Book 1056, page 809, in the Clerk's
Office of the Circuit Court of Roanoke County.
Property consisting of 189.3 acres [?], more or less, conveyed to the City of Roanoke
by deed dated August 27, 1981, from Mason H. Littreal and Elizabeth N. Littreal, recorded in Deed Book
1174, page 687, in the Clerk's Office of the Circuit Court of Roanoke County.
Property consisting of 6.385 acres, more or less, conveyed to the City of Roanoke by deed dated May 23,
1995, from Major Motor Inns, Inc., recorded in Deed Book 1475, page 119, in the Clerk's Office of the
Circuit Court of Roanoke County.
21
Botetourt and Roanoke Counties
Property consisting of a total of 7,573.20 acres, more or less, acquired from Roanoke Water Works
Company. The report of commissioners and order entered April 28, 1938, confirming title in the City of
Roanoke, Virginia, are recorded in Deed Book 254, pages 234 and 235, in the Clerk's Office of the Circuit
Court of Roanoke County.
I
Property consisting of 157.93 acres, more or less, conveyed to the City of Roanoke by deed dated July 15,
1969, from Greater Roanoke Valley Development Foundation, recorded in Deed Book 879, page 539, in
the Clerk's Office of the Circuit Court of Roanoke County, and in Deed Book 187, page 399, in the Clerk's
Office of the Circuit Court of Botetourt County.
Property consisting of 415 acres, more or less, conveyed to the City of Roanoke, Virginia, by deed dated
February 24, 1983, from M & L Hunt Club, recorded in Deed Book 1190, page 922, in the Clerk's Office
of the Circuit Court of Roanoke County, and in Deed Book 282, page 522, in the Clerk's Office of the
Circuit Court of Botetourt County.
LESS AND EXCEPT 1,017.2 acres below the 1,200 foot elevation contour, including the reservoir, which
were conveyed by the City to the Western Virginia Water Authority, by deeds dated July 1, 2004, recorded
as Instrument No. 200412335, in the Clerk's Office of the Circuit Court of Roanoke County, and as
Instrument No. 040004622, in the Clerk's Office of the Circuit Court of Botetourt County.
This conveyance is subject to existing easements for public roads and highways, public utilities, railroads
and pipe lines; also subject to any recorded or outstanding oil, gas, and mineral rights in third parties; and is
also subject to all recorded conditions and restrictions and to any easements that have been established by
recordation or by prescription. This conveyance is specifically subject to easements conveyed to the United
States of America by deeds recorded in Deed Book 1595, page 1255, (consisting of 827.31 acres) and in
Deed Book 0000, page 0011, (consisting of approximately 45.85 acres) in the Clerk's Office of the County
of Botetourt, for the Appalachian National Scenic Trail. This conveyance is subject to an unrecorded
Pipeline License agreement by and between the City of Roanoke and Roanoke Gas Company dated July 12,
1996, noted on a plat recorded in Plat Book 21, pages 87-97, in the Clerk's Office of the County of
Botetourt.
The attorney who prepared this schedule has not performed a title examination and makes no title guarantee
or representation thereto.
22
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
OFFICE OF ECONOMIC DEVELOPMENT
111 FRANKLIN PLAZA STE 200
ROANOKE VA 24011
REFERENCE: 80084300
10827521
WVLT Conservation Ea
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
~L~day of April 2008. Witness my hand and
official seal.
_D,/~.,u:I/~__1-__~Notary Public
MY~~~~~~~:t~es _/~~~l--c:lI/IL .
PUBLISHED ON:
04/11
TOTAL COST:
FILED ON:
192.00
04/16/08
I
I
I
I
I
I
I
I
I
I
I
I
IINOTlCE OF-PUBLIC -
II ~' HEARING
-:.-: I
I 11'he City of Roanoke
I' proposes to grant a
k conservation easement to
/1.,th,eVirglnla Outdoors
!',F.oundatlO, n and the wester,n
I Virginia Land Trust covering
~approximately 6,185 acres
I at.the Carvlns Cove Natural
q Reserve. The easeme~t
I ~a consists of all the portion of
,':Jtlle,Reserve owne~_by_the
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
/
I
r City that is above the 1,500
, foot elevation contour line as
; depicted on the Daleville,
! Catawba, Roanoke and
Salem USGS Topographic
Quadrangle Maps,
Pursuant to the
requirements of
~~15.2-1800 and
15.2-1813, Code of Virginia
(1950) as amended, notice
Is hereby given that the City
Council of the City of
Roanoke will hold a public
hearing on the above matter
at Its regular meeting to be
held on Monday, April 21,
2008, commencing at 7:00
p.m., I.n the Council
Chambers, 4th Floor, Noel C.
.Taylor Municipal Building,
215 Church Avenue, S.W.,
Roanoke, Virginia, 24011.
'Further Information is
available from the Office of
the City Clerk for the City of
Roanoke at (540) 853-2541..,
Citizens shall have the
, opportunity to be ~eard and
express their opinions on
said matter.
If you are a person with a
disability who needs
ac'commodations for this
hearing, please contact the I
City C,lerk's Office at (540, ) I
853-2541, before 12:00
noon on Thursday, April 17,
2008. .
GIVEN under my'hand this'
8th day of April, 2008. I
' Stephanle'M. Moon,
, City Cler]
1(10827521)
\
Authorized ~.... 4
Signature'~~,jV____
"-
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
'lling Services Representative
,~~~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a conservation easement to the Virginia Outdoors
Foundation and the Western Virginia Land Trust covering approximately 6,185 acres at the Carvins
Cove Natural Reserve. The easement consists of all the portion of the Reserve owned by the City
that is above the 1,500 foot elevation contour line as depicted on the Daleville, Catawba, Roanoke
and Salem USGS Topographic Quadrangle Maps.
Pursuant to the requirements of 9915.2-1800 and 15.2-1813, Code of Virginia (1950) as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, April 21, 2008,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the
Office ofthe City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, April 17, 2008.
GIVEN under my hand this-B.1:JLday of April
,2008.
Stephanie M. Moon
City Clerk
I 'i ' .~ ~"1 L
'~''; .~. . '-., '
K:\Carvins Cove\public hearing notice for conversation easement.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, April 11, 2008.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S, W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Brian Brown
Economic Development Administrator
111 Franklin Plaza, Suite 200
Roanoke, Virginia 24011
(540) 853-2715
K:\Noticcs\2008\April 08\n - VOF WVLT conversation easement.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
April 22, 2008
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38066-042108 authorizing the
vacation of a drainage easement on property identified as Official Tax Map
,No. 6520106, located on Thirlane Road and owned by Farmer's Warehouse,
Inc., upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21,2008, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, CMC
City Clerk
SM M:ew
Attachment
/
pc: Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager for Community
Development
Brian K. Brown, Economic Development Administrator,
Cassandra l. Turner, Economic Development Specialist
D~G
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2008.
No. 38066-042108.
AN ORDINANCE authorizing the vacation of a drainage easement, on property
identified as Tax Map No. 6520106, located on Thirlane Road, and owned by Farmer's
Warehouse, Inc., upon certain terms and conditions, and dispensing with the second reading
of this ordinance by title.
WHEREAS, a public hearing was held on Api-iI21, 2008, pursuant to ~~ 15.2-1800
{
(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest
and citizens were afforded an opportunity to be heard on this proposed vacation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute and attest,
respectively, in form approved by the City Attorney, the necessary documents to vacate the
drainage easement on property identified as Tax Map No. 6520106, located on Thirlane
J
Road, and owned by Farmer's Warehouse,' Inc., upon the terms and conditions set forth in the
City Manager's letter and attached to this Council dated Apri121, 2008.
,
2. Pursuant to Section 12 ofthe City Charter, the second readingofthis ordinance
by title is hereby dispensed with,
ATTEST:
P1.~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone; (540) 853-2333
Fax; (540) 853-1138
City Web: www.roanokeva.gov
April 21 c, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Vacation of Public
Drainage Easement on
Property Identified As
Tax Map Number
6520106 for Construct-
ion of a PODS Storage
Center
Background:
The City of Roanoke proposes to vacate a public drainage easement on
property identified as Tax Map No. 6520106, located on Thirlane Road
and owned by Farmers Warehouse, Inc. The vacation is necessary to
meet setbacks for the 1-1 district for construction of a PODS Storage
Center. (see attached plat) The City has determined the drainage
easement is no longer needed.
Recommended Action:
Authorize the City Manager to execute the appropriate document
vacating the public easement as described above, such document to be
approved as to form by the City Attorney.
Honorable Mayor and Members of City Council
April 21, 2008
Page 2
Respectfully submitted,
Darlene L. Bu cham
City Manager
DLB:lb
Attachments
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager Community
Development
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
CMOB-00055
~
tt1 ,
~ ,
J
:i;;!
ti:l
~ I
......
~
i'
;1
~
"
'l
~!
!!
"
I'
i
:I
I
~
I
~ I
~
~ I,
I ~
~ ['
~ ,
1
lJf;J _ ~ 11
~~ CD z r;
~ 3 ?
:j ;
g ~ 0
_ _.-----::: --=.- :J - --
.9 ~--- _-----......
il ~::.:--- _----::-~--....__.... /
-~</ =:~, ::.~~~'<'^ "7\ /
".",',.,'",."",",',',.,"",.,',',.,','.',,'" / ii,
'?'>~~~~~Q~;3~~I~~k~t~<f) '/ / /
.- / "i''{{~~!YJ / /j/f) /
., ,,/'/ / '
" /
~ / /!
/ ~
V'
\
1
\
/
/
/
/
/
!
-------
~ ~ s iiRi
~:< ~ ~u
~ ~ ~ii
31 ;3~~
Bf;; ti~..
i ~ ~~
; ~ ;; -<I> 0
3~ ~ JlJ i
~~ ~
B~ ~
II ~ ~
~
i
~
~
~
~~ ~~ ~~~~
n::a ('j;J ....nlll~
~~ ~~ ~&gli
Co~ Co~ mCo'~
.. ~ S; ~
~ Co ~
~ "~
~ ~
a
?
~t; ~i ~ ~8
!(l~ :~ :~
~_~ ~8
:;8 8;
~; !(l~
!Cj> ~
z .
~ 0
. io
io
! :
~-' ~
~f~ ~"
~~~
~....~
~!~
~~ l! ~~ ;g~ O~!'1.~
~~ ~~ ~~ ~~ ;g
S'~ g" 9!1; g" ~8
~ii e~ ~~ ~g ~!(l
~;l ;r~ [:l
~ ~ in I
.. ~ ~ I
8 ~~;~
1; ~.."
~nB
i ~ ~ ~ ~~
~ ~
~ ~ ~~
c ~ ~~
~ ~
~
FARMERS
WAREHOUSE, INC.
Illl!! 'Ill ml! liP ~irii HIII~
l!ill !ii! WiJ 1111 !.!i U.
'Ii f 'Ill iil I Ill! .~ii .. [
II i I i "Iii iii I .
DIMENSIONAL PLAN
ROANOKE CITY, VIRGINIA
321J
8K1629P8 00801
TIU S DEED AND DEED OF EASE/.lt:NT, made th 1 s ...ll.t:!L day of
September ,1990, by and b~tween COVA CORPORATION, a Virginia
corporation, GRANTOR, and the CITY OF ROANOKE, VIRGINIA, a mu'l1-
cipal co~poration organi~ed under the laws of the Co~mon~ealth of
Virginia, GRANTEE,
! ! 1:. !i f ,[ ,[ f 1:. !!.:
THAT, FOR ANO IN CONSIDERATION of th~ sum of ONE DOLLAR
($1.00), paid by Grantee to Grantor and of the benefits to accrue
.to Grantor fro~ Grantee's construction of certain public improve-
ments vo'ith respect to Crantor's renl estate. Grantor does hereby
t'
DONATE, GRANT and DEDICATE to Grantee, .tith General warranty and',;
EngliSh covenants cf title, the following described right-of-way,
~ogethar with a perpetual drainage easement and temporary slope
eanement for public purposes, including constructing and
i~stnlling and thereafter m&intaining, operating, relayin~ aDd,
if necnssary, replacing ~ drain~ge system with all necessary
'appurtenances thereto, and do hereby assign, transfer and set
'over any and all right, title and interest they may have in and
to said existing or future public drainage ~ystem facilities and
all necessary appurtenances thereto, said right of way and ease-
~ent8 being over and through certain real estate lying in the
City of Roanok~, Virginia, and described as follows:
Bt<1629PG
00802
That certain n~w right-or-way, ne~ draina~e
easements, and new temporary slope casement
described on "Plat Showing New Right-of-Way,
New DrainageE~sements & New Temporary Slope
Easement Being Granted by Cova Corporation to
City of Roanoke, Virginia Situated Along
Thirlane Road, Roanoke, Virginia," prepared by
Lumsden Associates, P.C., Engineers -
Surveyors - PlAnners, dated February 12, 1990,
a copy of which is a~tached hereto and incor-
por~ted by referonce herein, and
BEING a portion of the seme property conveyed
to Grantor by deed from Sovran Bank, N.A.,
Executor of the Estate of William ~. Jarrett,
deceased, et al., dlltdd August 17, 19BD, of
record in Roanoke City Deed Book 1607, page
1268.
Recordation of this deed constitutes Grantee's acceptance of
the dedication of the grant of this conveyance.
Grantee is a city which is exempt pursuRnt to the provisions
of S58.. JllA(3) of the Code of Virginia (1950), as amended, from
p~yment of. recordation taxes,
WITNESS the fallowing signatures and sORIs:
: .' .~t ;1'
ATTEST:
COVA CORPCRAT1ON "." ,-.:.:,.':.;'. ;'
a Vlrg' nill Cor~:t';.j1.~ .:: "
""111 '.f ~ I '..... :.
By ""~4.J~ ...,..'
" ':./1 ts V (~,
1~t1'-
K~tV tv~
1\':' IS 'j i ~~,u< " ~111
- ? -
BK1629PG 00803
{.oN 1J~"TI(.l..T
STATE OF IIIHCINI-l\
~
~
~
Cv'" 1\>, 'i err:. t- 1\ .j l.. t:.!,i.L...jj
,
The foregoin~ instrlJllent '4'as ack::lOWledgE'd before ~e this bnb
day of D(-td~_, 199(1, !:'y ~CU\\"',. \ J.~..J~'icJ<'/..,)O<.>!i-_. the
-lli..c.<. ~("'<'IL,...J;... _ 01 COVA COHPO IITI'JN, a Virl;ln1a corporat1on.
My Commission E'xplre!:>: 11a...r~ 3.1. l'i 5 '.:J.--
.
~~~::~~
~ Notl'.ry Pl.ulic ',,,
, '''': '='
REGINA CHOUc~.\ ~ " i
NOTARr,.,.UC\ "'. ,.",
~y ClNIJ ~l'D!A1SMAlOl :11.1815 .
- 3 -
-
A ~.K.1..6 Z 9 PO
-..-----------..
-M~tA.'I;;A} 1-;;----::--2 New (),:.~~tll.:;te cAt3fMENT
td.f1. ( Pci, 97tJ Tl6"'=-CJ){i)tuME;fl:~'/I''t7.
~/Nt . ~ I HH;"; A' nil~'
\ ~tJ(,y r./I,llf;CHO.: .~.,W
~ FJr.1i ,/lQ''t4'03'W
.~~ \ @-Q)H7'3~'%"W;~Q.lt'
~~'~
'~\!I (3) 4 N ~?''e'/'4''''!; '&5:"Q'
h. ~ Q..
~ ~ - 4) ~) ~ """3"?',4.C i U.IO'
~<.:> ~ N~w Ii 'Z ~34'.~O'4?4W; I}O.3/'
~~ OPAINAtikGJ ~
'\,.) fA~~M~NT (.,~~~'l 10 Hr;p,~~ J
' , ------
_______ ~-.' "') 0, . 11' THIP,/ AN6 PiOAO H VA.~~~,"'~lt.'179,.q"
~ flr;. /..C!. 0~ l~ ).:/ ~ .;.o1'~'l'wr - 't4/.~~' ARVU4.Q' f1A." .
1~~ ~~~" ',~ &~Ml.: (Ne w 1?P.(~/NA6~ ~A~~McNT J ... _
,,1~:'~"'~,~,<~~ ~~f(&) - - - --- -~~:; ~-; (0-- -----~~~: ~
P>I :;',~~ ~ ttJVA tOf{F~(J,~7/0N ~~..
"4;14' :.;'a> loA ~ I p~ 87'f ~~
~~84 ..r. N~w A/GIlT OF l'IAYj q.", :''';'~'' n.~.iG17 F4.1?14 ~~
@@ &u~V~;tJ1QIi'~~'lr' "/<:~/;>r . , ,/
fl:1j4"U~jA'1j1.'W ~;"~"'.'RI/O':47,W .Q-'~'/ '7,'O~ ~F.
r':b.49'~~O:,7'l',?r' 1-~'~~V 'rjO New ()P.AINAuc ~A?fM~NT
- ,""11.- ? 1'1 49 4~ e "'- J?' ,.' 0'VG' CURVe' A: 7'/O'Or
(si'<ii/ t:; n'''1'48''W ; lje,G6' '_'?:. _" / \!!j~1 R' -9~7. q6 '; A '~IU4'
@(f) H~~'Q~'WCj He~' T: U.~~':&HfJ.' 6MO'
fj'vAj ClIPVt. tJl 't1'47'4,&' ~ _ PJf;3,' H.'t7'/~"6
'L-,,\:, IHo~.oe"A'3g.&,' @)(i!.) "OI'n'/~Ne j "Z4t.'"
T: ,'t.''>;CHo.. ~a,(,o' @)-(!) CUR V!; d' I'I'~:'~
I;IlG.;N"i:4"li ~4"e R:1j1l1.'l~';A:'ZP4.(J()'
T ~ IOUO'; tHa: 'U~.~I'
~f/O,: ~II' U'".e-
Q)-@ Ii .8''i1'~8'W; 74/If'
Q0--(D ,., 1(,'~D'f8.W; 78.9'"
l'LAT SHClWING <D-@ N4'4~'~~NW: 1116.n'
NEW RIGHT-OF-WAY. @-@ N?'~q'3D'W; ~11.n'
NEW DR^ I NAC: EASEMENTS (ff)-@ N eO' ~ 7'4~"'; '1, ~9'
NEW TEMPORARY SLOPE EASEME"T
t,o? ~.t,,,'~w TeMP. ~LC'rE G~MT.
W C(JlWe;A'o,'~o;;",~"
R' M~. c" A' f,J.60'
l' 1.1D'; &HC: 14.'0'
"~'.' '! Wfl;'~q'5
@@ t;18'l)q"~o"ei47.e?-'
<D@ ClIltve; ta, 01' 'nTf'
f.',47,q~'; A'/M~'
T'M~';CI/Q"'MIj'
~I-IG.: ~Otf'4"OO"6
@(i) ~SO' I; 7'.u " W;1f1,'e'"
00 Nl~'17'3t;..W; 11.(,9"
@-@ N?'Z''''''46'':; "ZO,7e'
PLAN NO, 6134-P
AP?ROVEO:Y) ~JP...
~I~
...t1M.. ZI, /9'10
DATE
7(<ACT II Z
MATIH")A H.1MAOI/1/4W.
TRLJHEe ~ r A{,~ a..
MAMA~ET J. MORR'~
e T A~~ Q.7tJ
M.~. / PII, (1 -,
.
BEING GRANTED BY
caVA CORPORATION
TO
CITY OF ROANOKE,. VIRGINIA
SITUATt:D ALONe;
THIRLAN1:: RoAD
ROANOK1::, VIRGINIA
SCALE: I":: 1 0 0 ·
DATE: 12 FEBRUARY
LUMSDEN ASSOCIATI!S, P. c.
ENGINEERS.!)UAVEYOAS.PlANNEns
ROAh'OKII!. VIRCINI.
~M1...
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
OFFICE OF ECONOMIC DEVELOPMENT
111 FRANKLIN PLAZA STE 200
ROANOKE VA 24011
REFERENCE: 80084300
10828631
State of Virginia
City of Roanoke
Thirlane Road vacate
I
I
I
,
I
I
I
I
I
,
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I--
I NOTICE OFPUBLlC
I HEARING
I
The Council of the City of!
Roan'oke will hold a' public
heai,ing on Monday, April 21, I
, 2008, at 7:00 p,m., or asl'
so,gn thereafter as the,
matter may be heard, In the,
Council Chamber, .fourth I
f1por, in the Noel C. Taylor:
Municipal Building, 215
I C:hurch Avenue, S.W.,I
'~R oa no ke, Vi rgl n I a, to I
_consider the following: I
Requestfrom Farmer'sl
Warehouse, Inc., owner of.
Tax, Map No. 6520106'1
located at 3726 Thirlane I
~R6ad to the City of Roanoke I
to vacate a City drainage
, 'easement running along Its
: property. ,I
I~~,~I! parties In Interest and I
"t~I!!z.ens may appear on the I
I above date and be heard on
thej',matter. If you are a'
-person with a disability who I
needs accom modations for i
\ this hearing, please contact,
. ,tM City Clerk's Office, at
I' '18,53:, 2541, before noon on
,Thursday, April 17, 2008
be.fore the date of the
- hearing listed above,
.I GIVEN under my hand this
I' 8th day of April, 2008.
Stephanie M. Moon, CMC
I -." City Clerk.
1 C?~c'.
! (10828631)
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
~L~_day of April 2008. Witness my hand and
official seal.
_0~!-4.~-i:_~_~_ Notary Public
M~~~=r:;~X .;;xpires _-LL~~L__02..&L____.
~ot<l ~ ~;L
PUBLISHED ON:
04/11
TOTAL COST:
FILED ON:
135.00
04/16/08
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized v:"'f .. A
Signature:__ ~~_
Billing Services Representative
0;0
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, April 21 ,2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Farmer's Warehouse, Inc., owner of Tax Map No. 6520106, located at 3726
Thirlane Road to the City of Roanoke to vacate a City drainage easement running along its property.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on Thursday, April 17, 2008 before the date of the
hearing listed above.
GIVEN under my hand this 8th day of April
,2008,
Stephanie M, Moon, CMC
City Clerk.
I";.J. ,... "0"
Notice to Publisher:
Publish in the Roanoke Times on Friday, April 11, 2008.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Brian Brown
Economic Development Administrator
111 Franklin Plaza, Suite 200
Roanoke, Virginia 24011
(540) 853-2715
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
, April 22, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38067-042108 authorizing the City
Manager to execute the necessary documents providing for the conveyance
of City owned property designated as Roanoke County Parcel No. 089.99-
03-35.00-0000, located on Jae Valley Road in Roanoke County.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, April 21, 2008, and is in full
force and effect upon its passage.
Sincerely,
· (n; ~
Stephanie M. Moon, CMC
City Clerk
SM M:ew
Attachment
pc: Jesse A. Hall, Director of Finance
R.Brian Townsend, Assistant City Manager for Community
Development, .
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
pflG
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of April, 2008.
No. 38067-042108.
AN ORDINANCE authorizing the City Manager to execute the necessary documents
providing for the conveyance of City owned property designated as Roanoke County Parcel No.
089.00-03-35.00-0000, located on Jae Valley Road in Roanoke County; and dispensing with the
second reading of this ordinance.
WHEREAS, a public hearing was held on April 21, 2008, pursuant to ~~15.2-1800(B)
and 15,2-1813, Code of Virginia (1950) as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on such conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of
the City, to execute and attest, respectively, the necessary documents providing for the
conveyance to Sandra R. Reedy of a parcel of City owned property containing approximately
17.29 acres, being Roanoke County Parcel No. 089.00-03-35.00-0000, located on Jae Valley
Road in Roanoke County, for the consideration of $40,800, upon the terms and conditions set
forth in the City Manager's letter to this Council dated April 21, 2008.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
M. ~.
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
April 21, 2008
Honorable C. Nelson Harris, Mayor
Honorable David B. Trinkle, Vice Mayor
Honorable Beverly T. Fitzpatrick, Jr., Council Member
Honorable Sherman P. Lea, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Brian J. Wishneff, Council Member
Dear Mayor Harris and Members of City Council:
Subject:
Sale of City-Owned
Property off Carr Rouse
Road in Roanoke County
Background:
The City of Roanoke owns approximately 12.17 acres of land in Roanoke
County, ParcellD # 089.00-03-35.00-0000 located at Jae Valley Road - off
Carr Rouse Road. Sandra R. Reedy has leased approximately 7.05 acres
of this property as horse grazing pasture for the past four (4) years. The
remaining 5.12 acres were once used by the City as a tree farm, but this
use has been discontinued. Ms. Reedy has made an offer of $40,800 to
purchase the entire site. The amount of the offer is the appraised market
value, as determined by an appraisal commissioned by the City. This
property is no longer needed by the City and conveying the parcel to Ms.
Reedy will relieve the City of any maintenance obligations.
Recommended Action:
Authorize the City Manager to execute such documents and take such
further action as may be necessary to accomplish the above, matter,
including execution of a deed of sale, and to complete the sale of the
property to Ms. Sandra R. Reedy. All such documents are to be approved
as to form by the City Attorney.
Honorable Mayor and Members of City Council
April 21,2008
Page 2
Respectfully submitted,
/ /
Darlene L. Bur
City Manager
DLB:c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Jesse A. Hall, Director of Finance
R. Brian Townsend, Assistant City Manager Community Development
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
CM08-00054
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
OFFICE OF ECONOMIC DEVELOPMENT
111 FRANKLIN PLAZA STE 200
ROANOKE VA 24011
REFERENCE: 80084300
10828654
Jae Valley Road sale
State of Virginia
City of Roanoke
I, (the unders igned) an authori zed representa t i ve
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~inia. Sworn and subscribed before me this
QtJ_~day of April 2008. Witness my hand and
official seal.
~r~_L_~ Notary Public
Mtr~ommission expires __~_~~_~~~~~__'
Q~ :'L~
\ (1:6828654) .
~-_.
PUBLISHED ON:
04/11
TOTAL COST:
FILED ON:
171.00
04/16/08
--------------------------------------------------+------------------------
......
Authorized ~- ~
Signature'_;l~~~_
ling Services Representative
g0-C
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey certain City-owned property to Sandra R. Reedy,
designated as Roanoke County Parcel No. 089,00-03-35,00-0000, containing approximately 17.29
acres, located on J ae Valley Road in Roanoke County.
Pursuant to the requirements of SS15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, April 21, 2008,
commencing at 7:00 p.m" in the Council Chambers, 4th Floor, Noel C, Taylor Municipal Building,
215 Church Avenue, S.W" Roanoke, Virginia, 24011. Further information is available from the
Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, April 17, 2008,
GIVEN under my hand this 8thday of April
,2008.
Stephanie M. Moon, CMC
City Clerk
'-.,"
Notice public hearing re sale of city property. doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, April 11, 2008.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
n - Jae Valley Road sale of city property 4-21-08.doc
Send bill to:
Brian Brown
Economic Development Administrator
111 Franklin Plaza, Suite 200
Roanoke, Virginia 24011
(540) 853-2715
t
.,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
May 16, 2008
Ms. Frances Bartkiewicz
181 Berkley Road, N. E.
Roanoke, Virginia 24012-6411
Dear Ms. Bartkiewicz:
This will acknowledge receipt of your communication received in the City Clerk's
Office:on Thursday, May 8, 2008, in reference to the budget cuts in the Fire/EMS
Department.
Please be assured that copies of your communication were forwarded to the Mayor
and Members of Roanoke City Council for their information.
Sincerely,
Ji,4-L. ; ~"'nI. X
Stephanie M. Moon, CMC
City Clerk
SMM:ew
NASH
PUBLIC INTERVIEWS OF SCHOOL
BOARD APPLICANTS
MAY 1, 2008
5:00, P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call.
2. The Invocation was delivered by Mayor C. Nelson Harris.
3. The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Harris.
4. Statement of Purpose and Procedure. Mayor Harris.
NOTICE:
,
The Public Interviews and Public Hearings this evening are televised live on RVTV
Channel 3. The interviews and public hearings will be replayed on Channel 3 on
Saturday, May 3, 2008, at 4:00 p.m., and Sunday, May 4, 2008, at 8:00 p.m. All
Council meetings are offered with closed captioning for the hearing impaired.
1
5. Interviews:
5:00 p.m. -
5:20 p.m. -
5:40 p.m. -
David B. Carson
Dolores Y. Johns
Lori E. Vaught
6. Recessed.
THE COUNCIL MEETING WAS RECESSED UNTIL 7:00 P.M., AT WHICH TIME THE
COUNCIL CONDUCTED PUBLIC HEARINGS TO RECEIVE CITIZEN COMMENTS ON THE
PROPOSED 2009 FISCAL YEAR BUDGETS FOR THE CITY OF ROANOKE AND HUD
FUNDING, REAL PROPERTY TAX LEVIES, AND CITY CODE AMENDMENT TO PROVIDE
A FEE FOR ADMINISTRATION OF ALL LAND DISTURBING PERMITS.
2
ROANOKE CITY COUNCIL
MAY 1, 2008
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order -- Roll Call. (Mayor Harris absent.)
2. Invocation. Vice-Mayor David B. Trinkle.
3. The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Trinkle.
4. Statement of Purpose. Vice-Mayor Trinkle.
5. Public Hearings:
a. Recommended Fiscal Year 2008-2009 City of Roanoke Budget.
b. Recommended 2008-2009 HUD Funding Budget.
* * * * * RECESSED * * * * *
c. Real property tax levy and tax rate.
**** RECONVENED ****
d.
An amendment to the City Code to provide for a fee of $100.00 plus
$50.00 per acre for the administration of all land disturbing permits.
6.
Adjourned.
3
Speakers:
The Honorable Donald Caldwell, Commonwealth Attorney
The Honorable Octavia Johnson, City Sheriff
Ms. Pam Forrest-Hurt
Mr. Ernest Brown
Mr. Jeff Beckner
Ms. Craig Sellers
Mr. Kent Mclllhany
Mr. Scott Hetherington
Mr. Doug Rorrer
Mr. Rhett Fleitz
Mr. Todd Stone
Mr. Rodney Jordan
Ms. Cheryl Ramsey
Ms. Valerie Garner
4
Miscellaneous/ City Council 05/05/08
Blue Ridge
Behavioral
Healthcare
Rita J. Gliniecki Chairman
Sheri Bernath Vice Chairman
Daniel R. O'Donnell Treasurer
Donna H. Henderson Secretary
Executive Director
Tim Steller
April 30, 2008
Darlene L. Burcham, City Manager
City of Roanoke
215 Church Avenue SW
Roanoke, VA 24016
.Dear Ms. Burcham:
I am writing today to offer an endorsement of Dolores Y. Johns, Ed.D. for appointment to the
Roanoke City School Board.
Members of City Council are already familiar with Dr. Johns in the role of public school
administrator. She was Title I Director for the City's schools for many years. The value of
her career experience to a body such as the School Board is self-evident. What I would like
to emphasize is her value as a consensus builder, peacemaker, reasonable voice of the
community, and one who offers the wisdom that comes from embracing a full, rich life.
Dr. Johns served three terms on the Board of Directors of Blue Ridge Behavioral Healthcare
as a City of Roanoke representative, from April 1997 through December 2004. We hated to
let her go, because she was such a valuable contributor to the process of guiding our
Agency, sometimes through difficult situations.
One doesn't have to spend much time with Dr. Johns to recognize that she reads people
quickly and accurately, that she listens, that she thinks before she speaks, and that she is an
inherently caring and thoughtful individual.
I have no doubt that appointing Dr. Dolores Johns to the Roanoke City School Board would
benefit our school system, and reflect the sound judgment City Council wants to exercise in
making this important decision.
Thank you for your consideration.
Sincerely,
CXcL ~. .4. ~"u..u~
Rita J. Gliniecki, Chairman, Board of Directors
. Blue Ridge Behavioral Healthcare
C. Honorable C. Nelson Harris, Mayor
..wr Stephanie Moon, City Clerk
Dr. Dolores Johns
Executive Offices 3'01 Elm Avenue SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
The Roanoke Times
Roanoke, Virginia
Affidavit of publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Notary Public I
fC31r:l.nL~__. i
. "","""" . I
"", ~cENHP!"" I
...' ~ ....... .....-..,A....',
" ,,---. .. .. "'''''.J\.' I
~ ~ ...NOTARY ... ~ -:.
:;:::.: PUBLIC \' ~ I
..r-. 2964.*-
= *: REG. #33 N:: I
: ~ M'f COMMISSIO , i.q: = I
~~.... ~\R ..g;;;: I
~ a . - '"-if. ...
~~~~~ ~~~T' ;:~~;~08 "~1~$~~/ i 0 V {!A ~
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - - - - - - - - - -1- - - - --
STEHANIE M. MOON
CITY OF ROANOKE -
MUNICIPAL BLDG RM
ROANOKE VA 24011
CITY CLERK
456
REFERENCE: 10154151
10845195
Notice of Public Hea
State of Virginia
City of Roanoke
I, (the undersigned) an authori zed representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~~~~a. Sworn and subscribed before me this
_~_day of April 2008. Witness my hand and
official seal.
y-:-~
- U1liA--
r:iJr com issio
PUBLISHED ON: 04/22
Authorized
Signature:
, Billing Services Representative
. ~~' ---<'"-:---:-,
;NOTICE OF PUBLIC HEARING
'J~" CITY OF ROANOKE ' ,
f RECOMMENDED 2008-09 BUDGET
:ifll
iJ!.Hrsuant to Section 15.2-2506, Code
_.of, Virginia (1950), as amended, notice.
~i~ hereliy given that on Thursday,
lJq
'May 1, 2008 at 7:00 p.m., or as
'doon thereafter as the matter may I
tie heard, Roanoke City Council will .
hold a special meeting in City Council
IChamber, Noel C. Taylor Municipal
Building; .215 Church Avenue, SW,
Roanoke, 'Virginia, for the purpose
,o~ holding a pUblic hearing on the
'r!locommended 2008-09 City Budget.
tAli persons shall be afforded an
'opportunity to speak and state their,
ilJi~ws concerning all aspects of
lille 'budget within such reasonable'
time limits as shall be established
Joy City Council. Written comments.
COf interested citizens also will be
Ireceived by the City Clerk at any time i
:prior'to the hearing. "
11r......1~,>}. l!}'.l., "Gql;(lf.l,j
I' If,you are a person with a disability'
(}VhO needs accommodations for. ,this
\public hearing, please contact the City
\9ierk's Office, 853-2541, by 10:00 a.m.;
\MOnday, April 28, 2008:
, ,
'Complete copies ot' the recommended
budget will be available for public
(inspection at the City Clerk's. Office,
Room 456, and the City Manager's Office,
'Room 364, located in the Noel C. Taylor
" MU, nicipal Building, 215 Church Avenue,
SW, and the Main Public Library located at
i 7'06 S. Jefferson Street, Roanoke.
rihe recommended budget is summarized
. ifs follows:
,r!;
!AEVENUE ESTIMATES: ,
General Fund:
'=General Property Taxes
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Revenue from Use
Money & Property
Intergovernmental Revenue
State/Federal
Owges fa' eurirt Services
I Miscellaneous Revenue ,
- TOTAL - GENERAL FUND. $.
..,:)
"
101..584,000
. 74,724,000
1,266,000
1,535,000
784,000
68,716,000
10,763,000
522,000
259.894.000
Proprietary Funds:
l., Enterprise Funds:
< I Civic Facilities Fund
" , Parking Fund '
. . " Market Building Filnd
~ In~ernal Service Funds:
. Fleet Management Fund
~ 1 Risk Management Fund
~ 'Technology Fund
)t!
Isr~::IF~~dnd: $ 148,262,800
RECOMMENDED EXPENDITURES:
I
General Fund:
S Comm~nity Development $ 6,003,395
l fl General Government 13,209,309
P "Health and Welfare 39,754,748 .
!fI ~ Judicial Administration 7,998,274 '
}' . .
\ -:;, Non-Departmental . 94,483,860
\'Jd Parks, Recreation & Cultural 11,331,766.
) Public Safety ( 61,295,666
Public Works 25.816.982
i,): TOTAL - GENERAL FUND $259,894.000
Ir:
rProprietary Funds:
!.; Entel'\lrise Funds:'
~ I. Civic Facilities Fund
h Parking Fund
I Market BUilding Fund
I 'internal Service Funds:
in'. Fleet Management Fund
")UIRisk Management Fund
Technology Fu~d
, ')11. .
~Sc'hoOI Fund:
r~2~ool Fund $ 148.262.800
~2 I
'''P, \ . .' I
\\ . r
\ -en under my hand this 22nd day of April, 2008. :
0_~,' StePh~~:n, C~~~tycle~
$ 4.910.100
$ 2.934.960
$ 321.500
. $ 7.779.080
$15,065.188
$ 7.479.328
I
. $ .4.910.100 I
$ 2.934.960:
$ 321.500
$ 7.779,080
$15.305.699
$ 7,479,328
--------
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2008-09 BUDGET
Purs~ant to Section 15.2~2506, Code of Virginia (1950), as amended, notice is hereby given that
on Thursday, May 1,,2008 at 7:00 p.m., or as soon thereafter as the matter may be heard,
Roan6ke' City Council 'will hold a special meeting in City CoUncil Ch.amber, Noel C. Taylor
Municip{ll Building; 215 Church Avenue, SW, Roanoke, Virginia, for the purpose of holding a
~\ubliC hearing On the recommended 2008-09 City Budget. All persons' shall be afforded an
op?porturii~ to speak and state their views concernirig all aspects of the budget within such
reksonable time limits as shall be established by City Council. Written comments of interested
citi~ens al~\ will be received by the City Clerk at any time prior to the hearing.
If yo~\ are a Rerson with a disability who needs accommodations for this public hearing, please
contact the City Clerk's Office, 853-2541, by 10:00 a.m., Monday, April 28, 2008.
COmPI~\e cop~s of the recommended budget"will be available for public inspe~tion at the City
\ " " ,
Clerk's Office, Hoom 456, and the City Manager's Office, Room 364, located inthe Noel C. Taylor
Municipal\BUildi~9' 215 Church Avenue, SW, and the Main Public Library located at 706 S.
Jefferson Street, Roanoke. . .
, \' r .' ,
The recommended\pudget is summarized as follows:,
\ \ ., ,
REVENUE ESifIMATES: . , ,
Genera~Fund\
Ge\~ral Property Taxes
, Other Local\raxes
Perrrtits, Fees & Licenses
. Fines 'and FoMeitures
Reven~e from \use/Money & Property
IntergoVernmental Revenue - State/Federal
Charges\for Cu~rent Services
\ \ '
Miscellaneous Revenue
\ \ .
. . TOTAL \,ENERAL FUND
\opr\etar'l Funds:
~n\erprise Fund~
~ivic Facilities Fund
101,584,000
74,724,000
1,266,000
1,535,000
784,000
68,716,000
10,763,000
522,000
$259.894.000
rking Fund .
,
$ 4.910.100
$ 2.934.960
$
321.500
'.\ Service Funds:
,_____....."'nt I=llnrl\
$ 7.779.080
RECOMMENDED EXPENDITURES:
General Fund:
Community Development
General Government
Health and Welfare
Judicial Administration
Non-Departmental
Parks, Recreation & Cultural
Public Safety
Public Works
TOTAL-GENERAL FUND
· Enterprise Funds:
Civic Facilities Fund,
Parking Fund
~arket Building Fund
· In~rnal Service Funds:
\ .
Fleet Management Fund
\ ,
Risk Management Fund
\
Tec~nology Fund
\
\
School Fund:
\SChoJ\FUnd
I
\
Given Unde~\ my h~\d this 22th day of April, 2008.
I I
\ \
$ 6,003,395
13,209,309
39,754,748
7,998,274
94,483,860
11,331,766
61,295,666
25,816.982
$259.894.000
$ 4.910.100
$ 2.934.960
$ 321.500
$ 7.779.080
$ 15.305.699
$ 7.479.328
$148.262.800
Stephanie M. Moon, CMC, City Clerk
NOTE TO PUBLISHER:
Please publish in full once on Tuesday, April 22, 2008 in The Roanoke Times.
Proof copy requested. Send to:
Lesha VanBuren
Executive Secretary
215 Church Avenue, S. W., Room 354
Roanoke, VA 24011
Phone 853-6800
FAX 853-2773
Please place this notice on the same page as the Notice of Proposed Real Property Tax Increase.
The ad size should be 1 column x 13.5".
Please send publisher's affidavit to:
Stephanie M. Moon, CMC, City Clerk
Room 456, Municipal Building
Roanoke, VA 24011
Please send bill to:
Lesha VanBuren
Executive Secretary
215 Church Avenue, S. W., .Room 354
Roanoke, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I ,
I
J
I
I
I
I
I
I
I
I
I
I
I
I
\,~~"""I" 'I
,,\ "AcE^, "',
" h. \'" '/":.,
.... 'b,. r' ...... '7~Z" I
.. .l ' . . '. <..~ _ '
$ ~/ NOTARy....~..-:. I
: " ... PUBUC ". ':P :. I
: *: REG. #332964::' I
.. . MY COMM : * :
: 9. ~. I ISSION .: _ E I
~ ~. .. .. ~ ... I
. -:,--~ '. .' ~ ~
TOTAL COST: 395.38 0.' ....;'e'.p;..~..1l ......~~"... I
FILED ON: 04/22/08 "';,',..tALfHO~'\\'" I
--------------------------------!t~M~~~~~---------+---_____________________
STEHANIE M. MOON
CITY OF ROANOKE -
MUNICIPAL BLDG RM
ROANOKE VA 24011
CITY CLERK
456
REFERENCE; 10154151
10833196
Notice of Public Hea
State of Virginia
City of Roanoke
I, (the' undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following.
dates:
City/County of Roanoke, Commonwealth/State of
virgin~a. Sworn and subscribed before me this
~~ nay of April 2008. Witness my hand and
official seal.
y: J 1!t
M~i~i~~ e pi" ,
Notary Public
~-34.2-0Jj---- .
PUBLISHED ON: 04/22
~
(f\rC fL--
Authorized~~
Signature'~~~___~_______________________' Billing Service, Repre,entative
,H
,
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED.2008-2009 HUD FUNDS BUDGET I
Pursuant to 24 CPR 9I.l05, notice is hereby given that on Thursday, May I, 2008, at 7:05
p.m., or as soon thereafter as the matter may be 'heard, the Council of the City of Roanoke,
Virginia, will meet in the City Council Chamber in the Noel C. Taylor Municipal Building,
215 Church Avenue, S.w., Roanoke, Virginia, for the purPose of holding a public hearing
on the City's proposed 2008-2009 HUD Funds Budget: All persons shall be afforded an
opportunity to speak and state their views concerning all aspects of the budget within such
reasonable time limits as shall be established by City Council. Written comments of interested
persons will be received by the City Clerk at any time prior to the hearing.
Complete copies of the Draft 2008-2009 Annual Update to the 2005-2010 Consolidated
Plan, which includes the recommended 2008-2009 budget, were made available, for public
inspection beginning Wednesday, April 2, 2008, at the City Clerk's Office, Room 456, and
the Department of Management and Budget, Room 354, Noel C. Taylor Municipal Building,
215 Church Avenue, SW,~oanoke VA 24011; all City Library locations, including the Law
Library; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W.
Comments will be accepted in writing through Friday, May,2, 2008, to the Department 'of
Neighborhood Services, Room 354, Noel C. Taylor Municipal Building, 215 Church Avenue, ,
SW, Roanoke VA 24011. .
t
I The recommended HUD funding budget is as follows:
REVENUE ESTIMATES:
CDBG 2008-09 Entitlement Grant
CDBG 2008-09 Program)ncorne
,CDBG Prior Year Carry-over and Excess Program Income'
HOME 2008-09 Entitlement Grant
HOME 2008-09 Program Income ,
2008-09 Local Funds for HOME Match
HOME Prior Year Carry-over and Excess Program Income
ESG 2008-09 Entitlement Grant '
TOTAL HUD REVENUE
$1,844,422
436;173
150,324
684,386
25,000
92,000
364,357:
81,810
$3,678,472
RECOMMENDED EXPENDITURES: '
Housing Development
Neighborhood and Economic Developmeni
Human'Services (including Homeless assistance)
TOTAL RECOMMENDED EXPENDITURES
$2,409,404
849,849
419,219
$3,678,472 ..
.! '. "
Citizens who desire to speak at the meeting should contact the City Clerk's office at 853-254 L
Individuals with a disability needing an accommodation should contact the City Clerk's office';
by April 28, '2008. For further information about the meeting or to comment on or inquirer
about the plan, contact the Department of Neighborhood Services at 853-6405.
Given under my hand this 22nd day of April 2008.
Stephanie M. Moon, City Clerk. I
, ___'_*"""- -- ..J
I, ;~ .
..0
'.'
f. ~-_ .
06<-\O'l
l.-\Y\\
NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2008-2009 HUD FUNDS BUDGET
Pursuant to 24 CFR 91.105, notice is hereby given that on Thursday, May], 2008, at 7:05 p.m., or as soon
thereafter as the matter may be heard, the Council of the City of Roanoke, Virginia, will meet in the City
Council Chamber in the Noel C. Taylor Municipal Building, 2]5 Church Avenue, S.W., Roanoke, Virginia,
for the purpose of holding a public hearing on the City's proposed 2008-2009 HUD Funds Budget. All persons
shall be afforded an opportunity to speak and state their views concerning all aspects of the budget within such
reasonable time limits as shall be established by City Council. Written comments of interested persons will be
received by the City Clerk at any time prior to the hearing.
Complete copies of the Draft 2008-2009 Annual Update to the 2005-2010 Consolidated Plan, which includes
the recommended 2008-2009 budget, were made available for public inspection beginning Wednesday, April
2, 2008, at the City Clerk's Office, Room 456, and the Department of Management and Budget, Room 354,
Noel C. Taylor Municipal Building, 2]5 Church Avenue, SW, Roanoke VA 240]]; all City Library locations,
including the Law Library; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike,
N.W. Comments will be accepted in writing through Friday, May 2, 2008, to the Department of Neighborhood
Services, Room 354, Noel C. Taylor Municipal Building, 2]5 Church Avenue, SW, Roanoke VA 240] I.
The recommended HUD funding budget is as follows:
REVENUE ESTIMATES:
CDBG 2008-09 Entitlement Grant
CDBG 2008-09 Program Income
CDBG Prior Year Carry-over and Excess Program Income
HOME 2008-09 Entitlement Grant
HOME 2008-09 Program Income
2008-09 Local Funds for HOME Match
HOME Prior Year Carry-over and Excess Program Income
ESG 2008-09 Entitlement Grant
TOTAL HUD REVENUE
$1,844,422
436, ] 73
]50,324
684,386
25,000
92,000
364,357
81,810
$3,678,472
RECOMMENDED EXPENDITURES:
Housing Development
Neighborhood and Economic Development
Human Services (including Homeless assistance)
TOTAL RECOMMENDED EXPENDITURES
$2,409,404
849,849
419.219
$3,678,472
Citizens who desire to speak at the meeting should contact the City Clerk's office at 853-2541. Individuals
with a disability needing an accommodation should contact the City Clerk's office by April 28, 2008. For
. further information about the meeting or to comment on or inquire about the plan, contact the Department of
Neighborhood Services at 853-6405.
Given under my hand this 22nd day of April 2008.
Stephanie M. Moon, City Clerk.
. ~
NOTE TO ROANOKE TIMES:
Please publish this notice in the Roanoke Times for one day, Tuesday, April 22,
2008.
Publish in full, block style. This notice may not appear in that portion of the
newspaper reserved for legal notices and classified advertisements.
For questions regarding this notice contact Frank Baratta, Department of
Neighborhood Services, 853-6405.
Send publisher's affidavit to: Stephanie M. Moon, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536
Send bill to: Dept. of Neighborhood Services
Room 354, Municipal Building
21 5 Church Avenue, S.W.
Roanoke, VA 24011-1536
1- - · /
,.~ ~~
NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE
Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, notice is hereby
given that the City of Roanoke proposes to increase property tax levies.
1. Assessment Increase: The total assessed value of real property, excluding additional
assessments due to new construction or improvements to property, exceeds last
year's total assessed value of real property by 3.04 percent.
2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would
levy the same amount of real estate tax as last year, when multiplied by the new total
assessed value of real estate with the exclusions mentioned above, would be $1.15
per $100 of assessed value. This rate will be known as the "lowered tax rate."
3. Effective Rate Increase: The City of Roanoke proposes to adopt a tax rate of $1.19
per $100 of assessed value. The difference between the lowered tax rate and the
proposed tax rate would be $.04 per $100, or 3.48 percent. This difference will be
known as the "effective tax rate increase." Individual property taxes may, however,
increase at a percentage greater than or less than the above percentage.
4. Proposed Total BudQet Increase: Based on the proposed real property tax rate and
changes in other revenues, the total budget of the City of Roanoke will exceed last
year's by 3.4 percent.
A public hearing on the "effective tax rate increase" will be held on Thursday, May 1, 2008,
at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chambers,
Noel C. Taylor Municipal Building, 215 Church Avenue, SW, Roanoke, Virginia. All
persons desiring to be heard shall be accorded an opportunity to present oral testimony
within such reasonable time limits as shall be determined by City Council.
If you are a person with a disability who needs accommodations for this public hearing,
please contact the City Clerk's Office, 853-2541, by 10:00 a.m., Monday, April 28, 2008.
Given under my hand this 1 st day of April, 2008.
Stephanie M. Moon, CMC, City Clerk
.
rtJ.
NOTE TO PUBLISHER:
Please publish in full once on Tuesday, April 1, 2008, in The Roanoke Times.
Proof copy requested. Send to:
Lesha VanBuren
Executive Secretary
215 Church Avenue, S. W., Room 354
Roanoke, VA 24011
Phone 853-6800
FAX 853-2773
Please ensure that this notice is at least the size of one-eighth page of astandard size or a
tabloid size newspaper, and that the headline appears in a type no smaller than 18-point.
This notice must not be placed in the portion of the newspaper reserved for legal notices
and classified advertisements.
Please send publisher's affidavit to:
Stephanie M. Moon, CMC, City Clerk
Room 456, Municipal Building
Roanoke, VA 24011
Please send bill to:
Lesha VanBuren
Executive Secretary
215 Church Avenue, S. W., Room 354
Roanoke,VA 24011
The Roanoke Times
Roanoke, Virginia ,
Affidavit of Publicat~on
},4:
The Roanoke Times
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
REFERENCE: 80076514
10849062
N-Code amendment-lan
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice ~as
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia, Sworn and subscribed before me this
_~Li~ay of April 2008. Witness my hand and
official seal.
~......tL
-t~R--
M commission e pires
Notary Public
~_~~l+~QJ~___.
PUBLISHED ON:
04/24
\\\\\\111/1/1"
,,\\ w-.cENIt ""
" ~. .........~-1_ ,~
, T - . . ''7...t\.''
~ ~~ ..'NOTARY ". 'A-.-=-
... =" . C' -, "
: i::: PUBLI '. -:.
: :' REG. #332964 ': * :
: *: MY COMMISSION : ~ :
;~'" 81RS .:~E
~~-'" ..' ~~
~'''?i ". ,,' ~,
"~O~ .. .. , . ~ ~ ,"
""" WfAL1't\ ~\\\\,,,
"'"11'\\\
TOTAL COST:
FILED ON:
156.00
04/24/08
-+- - - -- - -- -- - -- - - - - -- - - ---
I
I
I
I
I
I
I
)
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
~
I .' HEARING;~,g < :
I The Council oft~~City of
I Roanoke will hold 1I public'
fhearing on Thuisday,fMay 1
,2008, at 7:15 p)f,{" or as'
[soon therea'fte~r~'s] the
matter may be hea'rd'- in' the
Council Chamb'er: lfourtti'
floor, in the Noel C!5Taylor,
Municipal Buifdi'ng, 215'
Church Avenue'J'lS1W
Ro a n'o ke, Virgi ;':1 a't'o
consider the foliowliii(cJ;' "
An amendmeht'to!the Code'
onhe City or R'oanoke'
(1979), as 'a:me'i1d e d
,providing.for a fee'o!'
$100.00 plus $50.00 'per
acre for the administration
of all' land 'di'sTu~ibing:
permits. , " - ,
. A coPy of the"ameH'dment
, IS aVllliable for review in the
Offl.ce of the-City. Clerk;
Room .456, Noel C. Taylo'r '
, Municipal Bu}lding, 215
Church Avenue,'S.W.,
Roanoke, Virginia. .' , .
.AII parties inlinterestland' i
Citizens may appe'ar; on the
'abov~dat~ andlbe:heard on
the ,malter. If"younare a ;
p'erson with a disabilitYlwho ;.
needs a~commodations for, :
this hearing, please.cOntact
,the City Clerk's\Offic'e' at
[ 853-2541, before;noon'on
,the Thursday before,the,date '
of the hearing listed above. .,
, GIVEN under my hand this
2,15t day of April,.200S,'I "
, Stephanie M. Moon,:CMC
{'>:", , . :1,\C!ty,Cle"k.
:(108!f906:/):. ,;I:., , 'IIH),
., FJ
--------------------------------------------------+------------------------
Authorized'
Signature:
Billing Services Representative
1~,~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Thursday, May 1, 2008, at
7: 15 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, to consider
the following:
An amendment to the Code of the City of Roanoke (1979), as amended,
providing for a fee of$100.00 plus $50.00 per acre for the administration of
all land disturbing permits.
A copy ofthe amendment is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 2lstclay of April
,2008.
Stephanie M. Moon, CMC
City Clerk.
Code amendment-land disturbing fee.doc
Notice to Publisher:
Publish in the Roanoke Times on Thursday, April 24, 2008.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Code amendment-land disturbing fee.doc
Send bill to:
Planning Building & Economic Development
215 Church Avenue, S.W., Room 166
Roanoke, VA 24011
(540) 853-1730
Fax (540) 853-1230
. .:::.~.. .\': 1 ~ .',L:- "', I .: .'~ '< .~:.:
.t;..,
~/ ~
~r'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE amending and reordaining the Code oftlle City of Roanoke (1979), as
amended, by adding a new subsection (1) to Section 11.1-5, Land disturbing permit requirements,
to Chapter 11.1, Erosion and Sediment Control; providing for an effective date; and dispensing
\vith the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by the addition of a new subsection (f) to Section 11.1-5, Land disturbing permit
requirements, to Chapter 11.1, Erosion and Sediment Control, to read and provide as follows:
Sec. 11.1-5. Land disturbing pemlit requirements.
(j) The fee for (t land disturbing permit shall be 5100.00 plus $50.00 per acre.
2. This ordinance shall be effective on July 1, 2008.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
O.Adding new subsection to S~cti[)n II.l-:'-land disturbing.do,:
May 1, 2008
Sheriff Octavia Johnson's remarks to City Council
RE: Budget Cuts
Good evening Honorable Mayor Harris and Distinguished members of City
Council.
I approach council tonight with very serious concerns about the safety and
security of the Roanoke City Sheriff's Office, Jail and Court Services.
During these trying economic times there are certain areas where budget cuts
and eliminated manpower positions are not acceptable. Public safety budgets
should be top priority when serving the great citizens of our Star City. I have
been asked to cut the Sheriff's Office budget by more than half a million
dollars. I have met with the city budget committee and advised the members
what I could do to submit an acceptable budget. However, in good conscious
I cannot put the members of the Roanoke City Sheriff's Office and the
public in an unsafe environment. The professional deputies of the Sheriff's
Office and the citizens deserve Roanoke's best.
Operating and maintaining one of the largest jails in the state of Virginia
requires a budget that provides the staff, the tools to maintain a safe and
secure environment. The Virginia Department of Corrections requires that
we comply with Life, Health and Safety standards. The Roanoke City
Sheriff's Office exceeds those standards. The Roanoke City Jail was the first
J ail in the State of Virginia to comply with the American Correctional
Association's Fourth Edition Standards. The Roanoke City Jail is accredited
through the ACA (American Correctional Association), the NCCHC
1
(National Commission on Correctional Health Care), and the DOC
(Department of Corrections), Professional accreditations exemplify the hard
work and dedication of the members of the Sheriff's Office.
Deputy Sheriffs who are assigned to the jail and court services unit work
with violent, unpredictable people. This high risk environment requires
diligence, professionalism, and dedication. Retention at the Sheriff's Office
will suffer if the deputies are put in jeopardy due to budget restrictions,
manpower shortages, and damaged equipment.
The budget that I have submitted contains no pork.
There is no amount of money that can replace a life, or serious injury to staff
because of budget cuts, I was employed with the Sheriff's Office when
Deputy Barry Pendry lost his life in the line of duty,
Mayor Harris and members of the City Council I have an obligation to the
citizens of Roanoke City to provide a safe and secure environment for the
public, court services and the jail. I propose that the city absorb the state
reduction of $351,990 and that the Sheriff's Office be responsible for the
two per cent reduction of $325,702.
With respect, I request that you accept this proposal and show the members
of the Sheriff's Office, their families, and the citizens of Roanoke that you
are standing with us and are committed to Public Safety.
2
To maintain the present level of security with the requested budget reduction
would require that we unfund more positions. This would force us to reduce
the inmate work crews. We would be forced to reduce the number of federal
inmates we house and the number of inmates from other jurisdictions to
maintain a safe and secure environment. The loss to the city would be far
greater than the cost of maintaining the positions.
The garage work crew averages 30 vehicles a day saving the city an
estimated $39,000 a year.
We estimate the fees from housing federal prisoners in this fiscal year to be
$1,438,430
We estimate the fees from housing inmates from other jurisdictions to be at
$268,865.
2006-2007 the sheriffs office collected 4 million dollars in revenue from
housing federal prisoners and prisoners from other jurisdictions and inmate
fees.
3
Request to keep Addison Fitness Gym open for citizens
For the past few years, Addison has complied with all the changes the City of Roanoke
has placed upon them and has persevered. Because the membership decreased
significantly a few years ago, Addison was forced to close at 7pm, while the remaining 3
gyms stayed open until 8pm. In August of 2005, a Boot Camp class was started to help
people lose weight and get in shape. This class has brought a tremendous following,
helped to increase the membership and members consistently attend this class as well as
use the gym equipment on a daily basis.
It is our understanding that due to budget constraints, the City is proposing to close down
two fitness centers, Addison and Jackson. We, the members of the Addison fitness center
would like to request this decision be reconsidered. We understand the revenue of
Addison is not as high as, some of the other facilities but we, the members, believe there
are other considerations/compromises that can be made in order to keep this facility open.
Consider the following:
· A large number of City employees attend Addison due to its' central location and
proximity to downtown Roanoke, possibly accounting for the lower revenue.
· Members who exclusively attend Addison sign up and pay here, however a
number of people pay at Breckinridge on or around the 1 sl of the month, yet attend
the Boot Camp Class held Mon-Wed from 5:30-6:30 and Sat from 11-lpm. Some
of these same people come on Thurs for circuit training.
· The Boot Camp Class has 10-25 people to attend not once in a while but EVERY
DAY!
· Addison members come on a daily basis consistently.
· Breckinridge is a smaller fitness center. The number of people who consistently
work out in Addison may not have the room needed at Breckinridge to house both
groups
· Addison caters to both young and old. We have a number of 15-17 year olds that
play basketball. These students pay $10 of their personal funds to come daily and
play in the gym. They live in this area and walk to play basketball. We also have
a number of elderly members that come daily for rehabilitative, recreational, and
fellowship purposes.
· We have members who have been coming to Addison since it opened, others who
average approx 2-5 years as regular members and those who come brand new and
join the Boot Camp class as well as utilize the fitness center.
· What were the criteria for closing Addison? If it is due to revenue only, we do
not believe all things were considered and we think the above should explain it.
We have City employees and young students who only pay $10. If you look at
the number of people who come on a daily basis, consistently throughout the year,
in addition to seeing where they pay and where they actually attend, you would
see that Addison is a productive place for fitness and health.
· Why is the City not considering cuts across the board? Why not cut the hours to
4- 7pm for all gyms, like Addison, and cut back an hour at all gyms on Saturdays
from 10-1 pm instead of 9-1 pm.
. Or why not increase the City employees membership from $10 to $18 as City
residents pay (allowing the teens to continue to pay $10 and out of town residents
to pay $25). This was discussed in the last Boot Camp class and believed this too
was a good compromise.
We as me~bers need to hear and understand what other options were discussed by the
Council members. The Addison gym has given City employees and city/town residents
an affordable and convenient option to staying fit and healthy. We the members of
Addison, have not only found a safe environment to work out and exercise but a place
where the staff and trainers care about our well being and continue to go above and
beyond to help each and every member meet their weight/health goals and that --- is
priceless! We have become a family and feel the members of Addison are getting the
very short end of the stick We thought the idea of having the gym was to have more city
employees to remain healthy and believe Addison confronts this issue.
Sincerely
Addison members (see enclosed signatures)
--..,
\, Please sign this if you would like a better compromise for the members of Addison and
agree with the previous letter.
/"C) -I, A ?Ar J - ~ l((\ 5 ~ -( LI N 5 .c::----.-"7"rl?\ nr~ c0{L.t? _
~Ya,< 4/JA,v ,t/ 11-( "- /', ...'"' '7'l'~-;/ ~\). J ~\ I __ ~~_ ~ _L ~
Oaifh(\~S ); DIUYJ ~t J;cuv~ \~~k-2
);> -=-L (///~ /'~~~
- >D~ f1.i -~ \";'0 " ~ t \CLy\ _
c~\CJUID%1)i\ ~~ ~k~
U11M/r,j ~~'f?1.-{rS-
~~hq/b
\ 0./\ 0'(0-.- '0
~.!: ,. y-
~-&.~
.[J^y/~~
flr:J;/~yke;M wtJiJJf-rq,'/Je d~
g,.7tY;!\j fi-f- [.5 ~e k-e'(o-f hellif,;"~'"::> I -,h
. . '~~
(Ykhd \c cAne; J/lHlI E&f :SJ;rf~ ~
_Porn ck.- GO tC:'5S _ rlilldy G'/J.LI '5_-
_. D()Mdle.-J;JJ~,,~~I.",M li1~ O~ ~ M: ' ~~
J)C<.\J-tc! Cv""~""~"rY\ ~\J'd(}Q~ ~/1SrN_
J$Y'cd Cu^";":J~"''v] ~0MXl~~ 1{I6Ylt<M(~
O "' i . ~\.~~"'- / .
· Q \ l>f--lA ) i)()nffi-- - ... ~ _ 0JU:J(} I'l7 I II _
1f\J:.3Hrl SA~tJ\\)E.12...s ...\2 ~ .~,'~,-,'~, I' · j -
---,.----.:.--- ____"-V \ C\ \ .~() V\ ~,
Jea Les .....
xYok
/~~
,;
"
.IADAAA'<L \jlllor,J dtO^.bQ1-
-..:..-
~
{J D"/uJ '-ro' .
D;!Y" ~t L :jO\)~N ~{ (
A(~o~ '~J~ _ _
/)
.~ ------
~
.---,
~
,/ ~ i~JY\.QJQ L-:
. ,
-
~lL 13fowY)
-- --------
---
\ -~
... j;..
May 2, 2008
Dear Sirs:
. . . .. . .....-hr'l.i
-.-TI.ll-.l....R\( '(iq '1.'tAl 1(6 P\~ltJ.J".J.l..
I.,ll \ . t..., _.1_ .
I was watching the news on Thursday May 1, 2008 and saw how you want
to cut the budget for Fire Ems Dept. I think it's terrible you want to cut there
budget. There are other non essential areas you can cut in-stead. The
reason for this letter is follows.
On Friday May 2 2008 I had an emergency. One of my horses got stuck in a
mud whole. Well I didn't know what to do. My husband and I couldn't
pull the horse out. So I decided to call 911 for help. I was a basket case
over this and shaking. When they showed up it was a sigh of relief.
There response was in, minutes for my horse. I was so impressed. Less
than 3 minutes they were here to help with two animal control officers. It
was a sigh of relief. Within a half hour my horse was out. A horse can
actually die if they are down to long from stress. This horse was 22 years
old. I am so grateful to the response you couldn't imagine.
Now this was for a animal the response was so fast. We need all the
Fire Ems we have to help. I can't even believe you would think of cutting
your budget for people that help so fast.
What if it was for somebody in your family needing help that fast.
Sincerely
~
Fran Bartkiewicz