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Home My WebLink AboutCouncil Actions 05-05-08 ~I ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD MONDAY, MAY 5, 2008 9:00 A.M. ROOM 159 AGENDA 1. Call to Order -- Roll Call. City Council Sc hool Board 2. Welcome and Opening Remarks: Mayor C. Nelson Harris Chair David B. Carson 3. Items for Discussion: · Fiscal Year 2008-2009 School Budget · Overview of Board Priorities - (Mr. Carson) · Update on Funding Committee Efforts - (Jason Bingham/Curt Baker) · Update on Facility Committee Efforts - (Courtney Penn/Mr. Baker) · Overview of Academic Initiatives and Budget Priorities - Dr. Rita Bishop/Mr. Baker) 4. Other Business. 5. Comments by Council Members/School Trustees. 6. Recess - City Council. Adjourn - School Board. 1 A communication from Mayor C. Nelson Harris requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and additions/deletions to the 2:00 p.m. agenda. (5 minutes) Topics for discussion by the Mayor and Members of Council. (5 minutes) BRIEFINGS: . Art Museum Update 20 minutes . Lick Run Greenway - Phase 3 10 minutes . Rorer Avenue Substation Expansion Project (APCO) 5 minutes THE COUNCIL MEETING WILL STAND IN RECESS TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. " 2 ROANOKE CITY COUNCIL REGULAR SESSION MAY 5, 2008 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. The Invocation will be delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor C. Nelson Harris. Welcome. Mayor Harris. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Thursday, May 8 at 7:00 p.m., and Saturday, May 10 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853~2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCil CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCil MEETING. ONCE THE COUNCil MEETING HAS CONVENED, THERE WilL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WilL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. \ ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Resolution commending the HonorableJohn Brownlee, U.S. Attorney for the Western District of Virginia. Proclamation declaring May 11 - 17, 2008 as National Police Week, and Thursday, May 15, 2008 as Peace Officers' Memorial Day. Presentation to the City of Roanoke Police Department. Leonard G. Cook, Director of the Criminal Justice Services Board. Presentation of the Governor's Bike Month Proclamation. Barbara N. Duerk, Advocacy Chair, Blue Ridge Bicycle Club of Virginia, Inc. Proclamation declaring May 4 - 10, 2008 as Municipal Clerks Week. 3. CONSENT AGENDA All MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCil AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of Council held on Monday, February 4, 2008, recessed until Friday, February 15, 2008; and regular meeting of the Council held on Tuesday, February 19, 2008. RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 19, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding an encroachment for a public right-of-way at Market Street and Norfolk Avenue, S. E. RECOMMENDED ACTION: Concur in the request. 5 C-3 A communication from the City Clerk advising that Sherley Stuart has tendered his resignation as a member of the Parks and Recreation Advisory Board. RECOMMENDED ACTION: Accept the resignation and receive and file the communication. C-4 A communication from the Director of Finance tendering his resignation as Council appointee to the Hotel Roanoke Conference Center Commission and the Roanoke Valley Juvenile Detention Commission, effective June 30, 2008. RECOMMENDED ACTION: I Accept the resignation and receive -and file the communication. C-5 Qualification of Adam Markwood as a member of the Fair Housing Board, to fill the unexpired term of Tuan Reynolds, ending March 31, 2009. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 4. PUBLIC HEARINGS: a. Citizen comments with regard to the appointment of two Trustees to the Roanoke City School Board for three-year terms of office, commencing July 1, 2008 and ending June 30, 2011. Candidates considered for appointments are David B. Carson, Dolores Y.Johns and Lori E. Vaug ht. 5. PETITIONS AND COMMUNICATIONS: NONE. 6. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: NONE. 6 b. DIRECTOR OF FINANCE: 1. Financial Report for the month of March 2008. 7. REPORTS OF COMMITTEES: NONE. 8. UNFINISHED BUSINESS: NONE. 9. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 10. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 11. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WilL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. 12. CITY MANAGER COMMENTS: CERTIFICATION OF CLOSED MEETING. THE COUNCIL MEETING Will STAND IN RECESS UNTil THURSDAY, MAY 8, 2008, AT 8:30 A. M., IN ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING, ATWHICH TIME THE COUNCIL WILL CONVENE IN FiScAL YEAR 2008-2009 BUDGET STUDY; AND RECESS UNTil MONDAY, MAY 12 AT 2:00 P.M., IN THE COUNCil CHAMBER, TO ADOPT THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2008-2009 BUDGET. 7 RO!ITY Presentation for the Roanoke City Council FiUBlic S6.jOOCS ACADEMIC INITIATIVES AND BUDGET PRIORITIES FOR ROANOKE CITY PUBLIC SCHOOLS ,- ~,~y;tr r ~ ~0-;1'~ l'-jl ~.~ 'V', -;.-.'1:'~\' - ":p -^"., ';', ~.J~sv ;;,0;.:: ~ ~~ ;J, ,,, ~'\if' ~ .."- )")-",-,- "" Dr. Rita Bishop Monday, May 5, 2008 1 111 School Safety Issues ROANOKE CITY PUBLIC.SCHOOLS · Safety Audits " .~,;fJ-}~t~S~ ~ ~,,,,I: ~,""", , < I o~~J~'!~'- " ~. '..../' . ~.%~In r7~.'" .C,.</--\~ r_:--'~ it ~7f1~.~"..-- . ..,,-J~ ~ / Eli!:;:"",) 'Ii! .~ rt~ ~. "'i:'\:t~ · Crisis Plans · Grant Opportunities .""'W(jfj il '-'. ". I;: c' Q __ ! ~':~~'(j 1 7~ ~.. ..'\ 2 II Curricular Alternative Education . Pathway to Success ROANOKE CITY P.UBLfcsC'HOOi."S ~ Co/~~ l Workplace Future Planning Center 3 ROANOKE CITY fiiTBLi(sfHOOlS III Forest Park Academy First Year Performance Targets Middle School 100% of eligible students progress to high school Hiah School 100 graduates 4 111 Curriculum Initiatives Division-wide Honors Program ROANOKE CITY PUBlICSC"HOO15 . CONNECTIONS Ch.Llltnat>-l-Ioltol.. MYf' Middle Years IB Program Connections for the Middle Challenge Program Middle School Pre-AP Honors Program 5 IJJ Curriculum Initiatives Expanded High School Accelerated Offerings ROANOKE CITY PUBli(scHooLS · Required AP Courses at CITY School · Addition of Leadership, Forensics and Debate Classes · Expanded Ro Tech Program · Increased Dual Enrollment Offerings ,', r- : . I\'~" I \ . !, ,;~ I " .~.rl. -' . ' ~,., ' , ' ( . ( , ~ c ' , ~ ' '\ I,' ~:. ,''1 Ii ,-- j{.'. ( .!'1' \ -y .......,. ,y t 6 II ram ~~:t!f~~g);H Ex · Minds in Motion <~\U~~ ~ -. \ -~,~ . p t' .~~. ~fJi/~.\ I q' .~..~. ~ l!< 1I11.!' '. . \ ' ( !l I I Y · World Drumming · Metropolitan Opera/Roanoke Opera Partnership · Addition of Jazz, Dance, and Electronic Music Classes 7 111 rams ~tQ~~S!;rr Ex · Elementary Spanish · Mandarin Chinese Distance learning · After-School ELL Enrichment Programs · Expanded Summer School for High Achieving ELL Students 8 III Curriculum Initiatives K-12 Literacy Project ROANOKE CITY PUBucs6iooLS · Responds to MGT Audits · Responds to Middle School Reviews · Implements an Articulated Curriculum Across Grade Levels · Provides Professional Development for Teachers 9 rI1 Curriculum Initiatives Pre-School Program ROANOKE CITY PUBlic SCHOOCS · Improve Recruitment- Get the Right Kids in Pre-School · Department of Defense Model · Provide Appropriate Professional Development 10 10 111 Professional Development Initiatives ROANOKE CITY PUBLi(sftiOOlS · Principals' Summer Leadership Academy · Principal Assessor Institute · Response to Intervention Training 11 11 111 Professional Development Initiatives Instructional ROANOKE CITY PUBli{scHooL.S Microscopy Training for Elementary Teachers . GPS/GIS Training for Earth Science Teachers . Middle Math Project . Mathematics Specialists Program . Mathematics Lesson Study Project 12 12 11 Professional Development Teacher Leadershi Initiative ROANOKE CITY P.UBlic's6iooL."s · New Teacher Academy · Santa Cruz Teacher Induction Model · Teacher-Leaders as I nstructional Coaches 13 13 ... II In the End... ROANOKE CITY PUBLIC'SCHoolS We will either find a way, or we will make a way, but we will educate all of our children. 14 14 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 C. NELSON HARRIS Mayor May 5, 2008 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, c..1(~~ C. Nelson Harris Mayor CNH:crt ~muffb~!!/~ ()~ C(Q~ Donor Dinner Wednesday, November 5, 2008 The Donor Dinner will be a very elegant and sophisticated event designed to recognize the highest level donors to the capital campaign. Guests will enjoy cocktails before dining in the Central Hall Gallery. The seated meal will be complemented by soft music. After dinner drinks will be served while guests enjoy a performance by the spectacular coloratura soprano Elizabeth Futral. ~ Media Preview Thursday, November 6, 2008 The Media Preview will introduce the Taubman Museum of Art to local, regional, national, and international media. A seated briefing in the Auditorium, to include remarks by architect Randall Stout, will be followed by a tour of the new facility. A buffet luncheon will follow in the Atrium. ~ Gala Friday, November 7, 2008 The black-tie Gala will be the party of the decade. Campaign and annual donors, VIP's, celebrities, elected and appointed officials, educators, artists, affiliate group members, art museum directors, gallery and auction house representatives, community and business leaders, and leaders of regional arts and culture organizations will be invited to attend. A cocktail buffet, musical entertainment, dancing, and visual excitement will create the evening's ambiance. ~ Public Opening Saturday, November 8, 2008 The Public Opening will begin with a press conference and ribbon-cutting ceremony. 400 reserved seats will be available on an invitation-only basis for VIP's, elected officials, special guests, and sponsors. The 400 seated attendees will be the first to enter the Taubman Museum of Art at the conclusion of the press conference. From 12 noon to 12 midnight, the Taubman Museum of Art will be free and open to the public and feature exciting entertainment and performances, lectures and panel discussions, children's activities, and much more! The Wall-an exterior space for artists' projects at The Taubman Museum of Art Directly opposite the museum's cafe, on the partially-hidden side of the Williamson Road overpass at Salem Avenue, stands a curved concrete wall well- suited for artists to create site-specific works. The Wall will be viewed by visitors to the museum, the cafe, and intrepid pedestrians who happen by. This urban canvas is one of the few areas of the new museum's footprint that is primed for artistic outdoor activities. The first artist, suggested by Nicholas and Jenny Taubman, is the Romanian- born Dan Perjovschi, who most recently was commissioned by the Museum of Modern Art in New York to create an art ad for a Sunday issue of the New York Times that focused on museums. For more than fifteen years, Dan and his wife Lia, have been exhibiting in major galleries and museums throughout Europe and the United States including the Tate Gallery in London, the Walker Art Center, Minneapolis, and a host of international biennials. In 1997, the pair were invited to Duke University as visiting professors and artists in residents, the same year that their exhibition was featured there. Tens years later, the Nasher Museum at Duke opened States of Mind, a large-scale retrospective survey of their work, along with a major catalog. Dan draws. In that, he both literally draws on walls and also draws from every aspect of culture that surrounds or involves him. Nothing is sacred, no stone is left untouched. His drawing style is simple-looking figurative outlines, often infused with texts of conversations or thoughts that he has. His process involved coming to an area, such as Roanoke, and spending time observing the traditions and customs of the area which he then filters and comments on. Dan's project will be the first of many works created specifically for the Wall at the Taubman Museum of Art. The museum is excited to work in partnership with the city to make this outdoor gallery a reality. ~ canadaeast.com - Old railroad city in Virginia goes avant-garde with museum design Page lof2 Old railroad city in Virginia goes avant-garde with museum design Published Tuesday March 4th, 2008 Sue Lindsey, THE ASSOCIATED PRESS ROANOKE, Va. - Until now, the prominent features of Roanoke's skyline have been neon: a Dr Pepper sign, a giant star atop Mill Mountain and an animated coffee pot that pours its contents into a cup. Not far away, "Jesus Saves" glows in red from a hilltop church. THE ASSOCIATED PRESS/Don Petersen, File Roanoke's $66 million contemporary Art Museum, rises on a recent foggy day, a stark contrast to the 1920's era brick facade buildings and old-style streetlights that surround it. But there is a new addition under construction in this old railroad city in the mountains of western Virginia, a $66-million contemporary art museum of steel and glass under construction on a prominent downtown site amid 1920s-era brick facades. The building will provide a new home for the Art Museum of Western Virginia, which will be renamed the Taubman Museum of Art when it opens in November. The building was designed by Randall Stout, a Los Angeles architect, who said the exterior was drawn after months of working on plans for the interior. "The beginning of bending roofs started to happen very quickly and very intuitively," he said. The result- undulating roofs with sharp peaks unlike any building in the southeastern U.S. - could be evocative of the surrounding mountains. Or not. One critic thought the rendering published in The Roanoke Times looked like "the wreck of the Flying Nun." "We've had a lot of people who really don't like the building, and a lot of people who love the building, and a lot of people who can't make up their minds whether they like it or not," said Georganne Bingham, the Art Museum of Western Virginia's director. The mixed reaction was expected, she said. "It's a work of art," Bingham said. "That makes it very emotional for people." While some locals have expressed wariness, the bold design of Frank Gehry's-protege is playing well elsewhere. It received an American Architecture Award last year from the Chicago Athenaeum, and Bingham said she expects an increased number of visitors from around the world as the fall opening date approaches. Stout believes skeptics may be won over once they visit the museum. "I think people will walk in and understand that the way the spaces flow and the high volumes of ceilings, the washing of natural light - I think they'll recognize that as striking, and much different than entering maybe a more conventional building," he said. Stout draws inspiration in part from his childhood in rural east Tennessee, where he often played in an old tobacco barn. Its curing wings, high-ceiling hayloft and the ribbons of light that filtered through spaces in its wooden planks made him feel like he was in an elegant cathedral. He still likes drama and sunlight in his buildings. Visitors will enter the three-storey museum through an http://www.canadaeast.comltravel/ article/23 03 73 5/4/2008 . canadaeast.com - Old railroad city in Virginia goes avant-garde with museum design atrium with a domed glass ceiling rising 25 metres to a peak, featuring a wide staircase to second-floor galleries that "in itself is a dramatic piece of architecture," museum spokeswoman Kimberly Templeton said. Page 2 of2 Some 240,000 visitors are expected the first year, and Bingham is eager for them to see what the museum has to offer. ".1 think they're going to be very surprised to find out that we have something going on inside the building that makes the program worthy of the building," she said. The 7,525 square metres of space will give the museum four times the exhibit area that it has in its current building - room to display much more of the permanent collection as well as special exhibits. Patrons also might be surprised at how different the artwork looks once it is moved from the museum where lighting is difficult to control, Bingham said. The museum now displays less than six per cent of its permanent collection, which includes works of 19th and 20th century American art by Thomas Eakins, Norman Rockwell, John Singer Sargent and Winslow Homer and contemporary works by Jacob Johns, Robert Rauschenberg and Sally Mann. Each gallery will be distinctive. For instance, a Judith Leiber collection of women's jewelled purses will be suspended in individual lighted glass spheres in a small gallery with its walls and ceiling covered in black fabric. About 70 per cent of visitors are expected to come from within a 160-kilometre radius of Roanoke, a city of close to 95,000 that was the headquarters of the Norfolk & Western Railway before it merged with the Southern in the 1980s. The city's transportation museum has a number of locomotives built in the city, and the O. Winston Link Museum features photography of the steam-engine era. Nearly $52 million has been raised for the museum, including $12 million in government money. Among 175 donors, the largest gift has been $15 million from Nicholas and Eugenia Taubman, for whom the new building will be named. Nicholas Taubman, a Roanoke native, is U.S. ambassador to Romania. While the building departs from tradition, Stout pays homage to Roanoke's roots. On one side of the building, passing Norfolk Southern trains are visible on nearby tracks. Balconies on the opposite side give bird's-eye views of the H&C coffee pot and Dr Pepper signs. "If we can help people celebrate who they are and what they are and what their role has meant," Bingham said, "then we'll feel like we are accomplishing a lot of our goaL" If You Go . . . Art Museum of Western Virginia: Center in the Square, One Market Square, Roanoke, Va.; http://www.artmuseumroanoke.org/ or 540-342-5760. The museum galleries will close in their current location June 10 and are scheduled to reopen in the new building Nov. 8 on Salem Avenue between Market Street and Williamson Road. Roanoke Tourism: http://www.visitroanokeva.com or 800-635-5535. Other local attractions include the O. Winston Link Museum and the Virginia Museum of Transportation, which has a locomotive collection. http://www.canadaeast.comltravel/ article/2303 73 5/4/2008 , newsjoumalonline.com SUNDAY, MAY 4,2008 . i - ! i I i i I i HOME I I DEATHS BEACH CAM I i I I i I [ I , , , I I NEWS COLUMNS WEATHER BUSINESS TRAFFIC PHOTOS SPORTS NEWS: Associated Press Mar 7. 4:00 PM EST Avant-garde museum building for Roanoke By SUE LINDSEY Associated Press Writer ROANOKE, Va. (AP) -- Until now, the prominent features of Roanoke's skyline have been neon: a Dr Pepper sign, a giant star atop Mill Mountain and an animated coffee pot that pours its contents into a cup. Not far away, "Jesus Saves" glows in red from a hilltop church. But there is a new addition under construction in this old railroad city in the mountains of western Virginia: a $66 million contemporary art museum of steel, patinated zinc and glass under construction on a prominent downtown site amid 1920s-era brick facades. The building will provide a new home for the Art Museum of Western Virginia, which will be renamed the Taubman Museum of Art when it opens in November. The building was designed by Randall Stout, a Los Angeles architect, who said the exterior was drawn after months of working on plans for the interior. "The beginning of bending roofs started to happen very quickly and very intuitively," he said. The result - undulating roofs with sharp peaks unlike any building in the southeastern U.S. - could be evocative of the surrounding mountains. Or not. One critic thought the rendering published in The Roanoke Times looked like "the wreck of the Flying Nun." "We've had a lot of people who really don't like the building, and a lot oJ people who love the building, and a lot of people who can't make up their minds whether they like it or not," said Georganne Bingham, the Art Museum of Western Virginia's director. The mixed reaction was expected, she said. "It's a work of art," Bingham said. "That makes it very emotional for people." While some locals have expressed wariness, the bold design of Frank Gehry's protege is playing well elsewhere. It received an American Architecture Award last year from the Chicago Athenaeum, and Bingham said she expects an increased number of visitors from around the world as the fall opening date approaches. Stout believes skeptics may be won over once they visit the museum. .. ~cIt&, CHEVIlOU;l\_ -: sUICK '. ';,F'QtfJIAC, RACING Page 1 of3 tI lil)M! ENTERTAINMENT LIFE I\~~ti /! \, ..' // "", ./---'-.._- 1/, AP Photo/Don Petersen AP Photo/Don Petersen AP PhotolDon Petersen 'l~t~1"?Wi(~ ~ '! ~ f' 7 ~~,. . ~tJ . ~~ 'l:l~,,,~.:T~"" ,~ ...~.. ._~ ..~~~~' fJ, "',. ;"J.;'"'~ "" j ~~ ~ .' ,?~" '"'<'.~'"'~~":.....-~ "I think people will walk in and understand that the way the spaces flow and the AP Photo/Randall Stout Architects Inc. high volumes of ceilings, the washing of natural light - I think they'll recognize that as striking, and much different than entering maybe a more conventional building," he said. Stout draws inspiration in part from his childhood in rural Top stories fromm . Cydone kills at least :: . Analysis: Candidates I superdelegates . Yahoo CEO on hot se, bid . Bush hails recovery of . Rice pushes for peace agenda . US-backed plan sees ! Zone . Zimbabwe teachers 5( . NBC tries to balance ( . AP Interview: Austriar . Celtics rout Hawks in ' . Top Stories . u.s. news . Business . World . Technology . Sports . Sports scores http://hosted.ap.org/dynamic/stories/T/TRAVEL_TRIP _ROANOKE_ART _ MUSEUM_ TRVOL?SITE=FLD... 5/4/2008 " newsjournalonline.com east Tennessee, where he often played in an old tobacco barn. Its curing wings, high-ceiling hayloft and the ribbons of light that filtered through spaces in its wooden planks made him feel like he was in an elegant cathedral. He still likes drama and sunlight in his buildings. Visitors will enter the three-story museum through an atrium with a domed glass ceiling rising 81 feet to a peak, featuring a wide staircase to second-floor galleries that "in itself is a dramatic piece of architecture," museum spokeswoman Kimberly Templeton said. Some 240,000 visitors are expected the first year, and Bingham is eager for them to see what the museum has to offer. "I think they're going to be very surprised to find out that we have something going on inside the building that makes the program worthy of the building," she said. The 81,000 square feet of space will give the museum four times the exhibit area that it has in its current building - room to display much more of the permanent collection as well as special exhibits. Patrons also might be surprised at how different the artwork looks once it is moved from the museum where lighting is difficult to control, Bingham said. The museum now displays less than 6 percent of its permanent collection, which includes works of 19th and 20th century American art by Thomas Eakins, Norman Rockwell, John Singer Sargent and Winslow Homer and contemporary works by Jacob Johns, Robert Rauschenberg and Sally Mann. Each gallery will be distinctive. For instance, a Judith Leiber collection of women's jeweled purses will be suspended in individual lighted glass spheres in a small gallery with its walls and ceiling covered in black fabric. About 70 percent of visitors are expected to come from within a 100-mile radius of Roanoke, a city of close to 95,000 that was the headquarters of the Norfolk & Western Railway before it merged with the Southern in the 1980s. The city's transportation museum has a number of locomotives built in the city, and the O. Winston Link Museum features photography of the steam-engine era. Nearly $52 million has been raised for the museum, including $12 million in government money. Among 175 donors, the largest gift has been $15 million from Nicholas and Eugenia Taubman, for whom the new building will be named. Nicholas Taubman, a Roanoke native, is U.S. ambassador to Romania. While the building departs from tradition, Stout pays homage to Roanoke's roots. On one side of the building, passing Norfolk Southern trains are visible on nearby tracks. Balconies on the opposite side give bird's-eye views of the H&C coffee pot and Dr Pepper signs. "If we can help people celebrate who they are and what they are and what their role has meant," Bingham said, "then we'll feel like we are accomplishing a lot of our goaL" If You Go... ART MUSEUM OF WESTERN VIRGINIA: Center in the Square, One Market Square, Roanoke, Va.; http://www.artmuseumroanoke.orgj or 540-342-5760. The museum galleries will close in their current location June 10 and are scheduled to reopen in the new building Nov. 8 on Salem Avenue between Market Street and Williamson Road. ROANOKE TOURISM: http://www.visitroanokeva.com or 800-635-5535. Other local attractions include the O. Winston Link Museum and the Virginia Museum of Transportation, which has a locomotive collection. @ 2008 The Associated Press. All rights reserved. This material may not be published, broadcast, rewritten or redistributed. Learn more about our Privacy Policy. Page 2 of3 AP News Search: IGol http://hosted.ap.org/dynamic/stories/T /TRA VEL_TRIP _ROANOKE_ART _MUSEUM _ TRVOL ?SITE=FLD... 5/4/2008 -Old railroad city in Va. goes avant-garde in museum design - USATODA Y.com Page 1 of2 .. ." ." t.; S Ne'v. . 100/0 ()F~F. H f1 ngFM~sI1ip~{~g Appar~l and reru:.rns ;~l .:: .."'.'!.....D.. '.. :",~ , .'!~'0/1. ",~U" Old railroad city in Va. goes avant-garde in museum design By Sue Lindsey, Associated Press Writer ROANOKE, Va. - Until now, the prominent features of Roanoke's skyline have been neon: a Dr Pepper sign, a giant star atop Mill Mountain and an animated coffee pot that pours its contents into a cup. Not far away, "Jesus Saves" glows in red from a hilltop church. But there is a new addition under construction in this old railroad city in the mountains of western Virginia: a $66 million contemporary art museum of steel, patinated zinc and glass under construction on a prominent downtown site amid 1920s-era brick facades. The building will provide a new home for the Art Museum of Western Virginia, which will be renamed the Taubman Museum of Art when it opens in November. The building was designed by Randall Stout, a Los Angeles architect, who said the exterior was drawn after months of working on plans for the interior. "The beginning of bending roofs started to happen very quickly and very intuitively," he said. The result- undulating roofs with sharp peaks unlike any building in the southeastern U.S. - could be evocative of the surrounding mountains. Or not. One critic thought the rendering published in The Roanoke Times looked like "the wreck of the Flying Nun." "We've had a lot of people who really don't like the building, and a lot of people who love the building, and a lot of people who can't make up their minds whether they like it or not," said Georganne Bingham, the Art Museum of Western Virginia's director. The mixed reaction was expected, she said. "It's a work of art," Bingham said. "That makes it very emotional for people." While some locals have expressed wariness, the bold design of Frank Gehry's protege is playing well elsewhere. It received an American Architecture Award last year from the Chicago Athenaeum, and Bingham said she expects an increased number of visitors from around the world as the fall opening date approaches. Stout believes skeptics may be won over once they visit the museum. (!~PRINTTHIS Powered by fiOickabllity Advertisement mBmD . "I think people will walk in and understand that the way the spaces flow and the high volumes of ceilings, the washing of natural light - I think they'll recognize that as striking, and much different than entering maybe a more conventional building," he said. Stout draws inspiration in part from his childhood in rural east Tennessee, where he often played in an old tobacco barn. Its curing wings, high-ceiling hayloft and the ribbons of light that filtered through spaces in its wooden planks made him feel like he was in an elegant cathedral. http://usatoday.printthis.clickability .com/pt/ cpt?action=cpt&title=O ld+railroad+city+in+ V a. +goes+avant-gar... 5/4/2008 .Old railroad city in Va. goes avant-garde in museum design - USA TODAY .com Page 2 of2 He still likes drama and sunlight in his buildings. Visitors will enter the three-story museum through an atrium with a domed glass ceiling ,rising 81 feet to a peak, featuring a wide staircase to second-floor galleries that "in itself is a dramatic piece of architecture," museum spokeswoman Kimberly Templeton said. Some 240,000 visitors are expected the first year, and Bingham is eager for them to see what the museum has to offer. "I think they're going to be very surprised to find out that we have something going on inside the building that makes the program worthy of the building," she said. The 81,000 square feet of space will give the museum four times the exhibit area that it has in its current building - room to display much more of the permanent collection as well as special exhibits. Patrons also might be surprised at how different the artwork looks once it is moved from the museum where lighting is difficult to control, Bingham said. The museum now displays less than 6% of its permanent collection, which includes works of 19th and 20th century American art by Thomas Eakins, Norman Rockwell, John Singer Sargent and Winslow Homer and contemporary works by Jacob Johns, Robert Rauschenberg and Sally Mann. Each gallery will be distinctive. For instance, a Judith Leiber collection of women's jeweled purses will be suspended in individual lighted glass spheres in a small gallery with its walls and ceiling covered in black fabric. About 70% of visitors are expected to come from within a 100-mile radius of Roanoke, a city of close to 95,000 that was the headquarters of the Norfolk & Western Railway before it merged with the Southern in the 1980s. The city's transportation museum has a number of locomotives built in the city, and the O. Winston Link Museum features photography of the steam-engine era. Nearly $52 million has been raised for the museum, including $12 million in government money. Among 175 donors, the largest gift has been $15 million from Nicholas and Eugenia Taubman, for whom the new building will be named. Nicholas Taubman, a Roanoke native, is U.S. ambassador to Romania. While the building departs from tradition, Stout pays homage to Roanoke's roots. On one side of the building, passing Norfolk Southern trains are visible on nearby tracks. Balconies on the opposite side give bird's-eye views of the H&C coffee pot and Dr Pepper signs. "If we can help people celebrate who they are and what they are and what their role has meant," Bingham said, "then we'll feel like we are accomplishing a lot of our goaL" Copyright 2008 The Associated Press. All rights reserved. This material may not be published, broadcast, rewritten or redistributed. Find this article at: http://www.usatoday.com/travel/destinations/2008-03-05-roanoke-avant-garde-museum_N.htm Check the box to include the list of links referenced in the article. Copyright 2008 USA TODAY, a division of Gannett Co. Inc. h Up:/ /usatoday. printthis.clickability .com/pt/ cpt?action=cpt&title=O ld+railroad+city+in+ Va. +goes+avant-gar... 5/4/2008 The New York Times December 29, 2007 .-' .~. ..".....; ?'W~t~,if~~'1!:~ ., .,..,....,...... "' ," ,~~~I~~f~~~~'~i~'~~~f~I~~~'f;"" :::.r'~::':. THF. NEW YORK TIMES, WEDNESDAY, MARCH 28,2007 PROJECTS Grand' Plans and Huge Spending By ROBIN POGREBIN rHE cultural building boom shows few signs of slowing. Nationwide, art institutions are renovating, adding wings or starting from the ground up. ProJects in- lude relatively modest undertakings like the Cooper-Hew- I National Design Museum's $25 million plan to increase s gall(~ry space by moving the museum's library and ad. linistrative uffices out of the building, and ambitious ones ke the new $208 million home for IheMiami ArtMuseum 1 Biscayne Bay, designed by the Swiss architects Jacques erlog and Pierre de Meuron. .. Not all the projects cataloged here will be-done on time or len finished at all; construction costs keep. going up. But )llectively, this growmg list of major. plans reflects conti- , !nce that people want to see art in exciting spaces. They also reflect a Ir.ss lofty reality: that donors like giv- ing their dollars w prestigious construction projects. They can put their names on galleries, lobbies or - if the gift is big enough - even the front entrance. They can see clearly where their money went and invite their friends 10 the fes- tive opening exhibitions. For instftutions themselves, new buildings draw media coverage, new donors and - perhaps most important - more visitors. Local governments like them since art insti- tutions often act as economic engines, helping tourism and benefiting businesses like hotels and restaurants. Museums all hope for the Bilbao Effect: what Frank Gehry's Guggen- heim building did for an obscure Spanish town 10 years ago. Sometimes new museums generate controversy, as the 'Museum of Arts and Design did by deciding to move next ,'year inro 2 Columbus Circle - the 1964 "lollipop" building . ,xpanSlon,:' ast 'to Coast~ leveral years, these 46 institutions will either te or build new museums - often with bold -name architects - with openings pianned j of 2010, proJec:ti1 In the U.S. ough201O - size 01 new constuction (square feet) 500,000 ---7----', 250.000 ~--"\ \ l:':~if~':~).)/ 1O:ooo----..::.~' Type 01 project Weisman Art Museum..at the . Unlve~slty:on;'lInnesota Min,;eaixNi~.';~nS-fa/l,2009, Size: 11;060 'sq_'11. n~w'addiiion to ,'47,000 sq, iU;xiSti~\lbulldlng .!-Bu~get: $lo'mmioi(', ' ArChit~:Frank Gehry (:f,~r~~j~t~vgtjt;,.,!,},,:~, ~.', lrieal New building projects are labeled in bold. Projects that are additions to existing buildings are in italic. .-:' "0" ";;".i. "'-. -'-4 ~,. ;' 'porery eum _ 2008 H I I"temotions.l Q'Ullt'~, . Unlverali:~dJe=::' ,'&), ; '..,.". --",:"Lirrcol!':2008.' .- - CrOCker Art Museum 'S8cr~nJo. 2010 , UtBhMuseum of < N~tural, History at the Unlvarslly of U18h Salt Laklf City. 2010 clyfford Stili Museum aen~r, 2009 The Nelson-Atkins-f) Museum Of An , K8nsI.l~ City. Mo., 2007 Saini Louis Art Museum l!~~ouis..~, Ilifomla Academy Sciences N Franciscc, -2008' -,-tIIlIliIo. ~~~.'~~~d::~~iiSi'A~- EJcnton~18. M.. 2C()9 .F;" designed by Edward Durell Stone, which some modem! fought to preserve as a landmark. Sometimes museums i part of a larger complex, like the World Trade Center ~ monal Museum plannt.>d for ground zero, or the Muse! Plaza in Louisville, Ky., which includes offices. condoml ums, a hotel and space for the University of Louisvill M.F.A. program. Some art experts warn that all this new building C01 backfire. Bigger museums mean bigger bills, .and cultu institutions need to be realistic about whether they can c ry their overhead for the long term - raise money for ture operating expenses as well as immediate constructl costs, While audacious expansions may aim to increa~e tendance and membership, there is no guarantee they wi! for the moment, however, these are glory days. Spertus Institute of Jewish Studies Chicago; opens fafl2001 Size: 24,000 sq_ It within new 155,000 sq_ It building Budget: $34 million' Architects: Krueek & Sexton ~t~:: :.~;:''':~E}~!1,~'::i~''\!lt''~.H.:)f-:';:F;~;':Qi::','.,<:- "".' --.) ",. ,- ......-~,Natl~neIMuseum .;'~-'i :''';;::'':',' T':~~~c:Ory '_;'':~>r'Th... . Ptlr/adelp/lJa.2010 ,- :' <,~'~;:,"f~;:~;\1" ,c~,ti~w88um ! I '. ,.r '.. --~;Y{d5hl(l~ton. 2007 Patsy Clin8.'Museum Art Museum of ~:. It,t~;i,"'F:,":-'. t-;'.\(:~~J Western Virginia __ . "" -"t;~, RDanoI<:e, 2008 cOn;emporery MU'seum Plaza A.r1 Mueeum Louisville, Ky:, 2OtO ". 'lla!~.gIJ. N.C.. 200<J cW :.~\.' The Creation Museum ~~.... Pele,stJwg. Ky.. 2007 ' " ) . " ~trjf~;, :J.~r~'. _ BUrChtle:~~:~ - Buffalo. 2008 U~iversl.ty oiMiChigsJl~., -<i,.'-. .-.. 'AL__ Ar, Mu.oum. (~~~~~;:o~~\;~~"X; nNVfI <>0:> WeiSman ArtM~seum at the-<j); . ~:/I~ ~~ Grand Rli:p1"da~k,ICf1" '~OhlO' 2OOf( .7 _' . . '!niversity of Minnesota :~t" Mmneapolis. 2009 . hi Chazel1 MU8eum ~f Art... ;v - UniVersity of Wisconsin . \; , -.Madison,2V!O.,._.: .' ,,- tJ Spertualn'oUIUle 01-0. Art MUlNlum Jewish Studies ~ Grand Rapids. MU8eum of Chicago. 2007 Mich., 2007 Contemporary Art Clovlend Cli'v!~,.,d. ::C.!I.J Art Museum of Western Virginia Roanoke, Virginia: opens fel/2OGB Size: 81,000 square leel Budget: $59 million Architect: Randell Slout Architects, Ine, Parrish Art Museum Water Mill. N. Y., opens fal/ 2009 Size: 63.000 square feet Budget: $30 mil Architects: Herzog & de Meuron ;:;.#:r.' ).. . BcwdOin College Museum of An Brunswick. MIl., 2001 ~' liIl/ii"rf/$kJl,\'f'I. -, Ala,;.;:;:, . 'i.. ~u"j.r Museum of Art .;'--_. ;, f"' f!nc/1ester. N.H.. 2008 ,-' ,--(;~; ,\~'r Pemsh Art Museum Wal6T Mill. N. Y. 2009 North Carolina MwiBiJmntA,t New museums In ..""'_...........""'- Blue Ridge Business Journal Vol. ]9, No. 19, September 24, 2007 ~:--<c,~ :., ",.; ., ....ttr~~iJ~~~:ii " of '~u!tl);ust'~,'Mid-r~I~n~iF: :i;:i; - ~:i~lt!j~ .,pU~JIC ~lnNQv,em 90~: ..:" ':~ "~lIF~ . .f:~ . .,States,by ~~i~lli~l:i~~1!1f~"~, '-:,'RQailoke;-/;Iased Caf:iji9R::-, .. ,T~e, clinkoffice";buildit!gi' t .Clirii~'S playsjustgotbigger;: . - - ,wi!l-be.-cuMd ~attlie,COrtteT:of r , i,I' lor~igg~;'~The,fliOj~\;-!1.as.';:; -,,:' . 'll.e;;eTVe,A~e!l!-l~~~iJ~,ff~ts?~ ' , ,f. startC9.'t9bl.u1il:a,;S7(}.rrnlhQll, ,',. Si:reet'and.ls; e~peCt~:to'.open ; 210,000-sql!~e~fo,ot~uWijJjg".y_c in 2009', ,,,:' --\;';;:~"t":' , ~ _ tohoj1Se . phXS1clans.-,apg;!).a.~~,"-,. 'Wile, l;-5QiOQWsquar@~fo.or . , defin.!te :pJau5;for 'ai$5.9'~;J1h~:~:~ ,;,j~: ;rnediFal~cliq9,!;:~~Cl~f.~ea;~ch,:. . miIlionriledllial school'and'~" center .wilJ:.ho'uSei5(flaos and: ' ',researchmstitute a'ithe;Centfe~"hoPeS -to en:rOll'students~in"ltS ~j'fQr",Rese3:rch';anil 'fecbn~logy5,' : ~ fhie:-*at ,pi"Omin1by~ihe: end i~~;,~~~~,l~x::,;~i:' '. - '~.";''fc:~~,:, '-6~'~s"dec;ae:>';':~:;x../.",:~~.:.,_.. :4:"::" :...1 ,_ "1" ;""~~-: ',~ . rB<ists '.mergd,eompanies:;;, ~tM~ ':"~:i~~~~'}~:', '..~j~n.~r:_a~~:g:~~~~~..,~ meedt6;frlrnL :' taPro'd~' .~. resident"" ~i~: ':!:;:q,;'1::~,~i;;:; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 6, 2008 The Honorable John L. Brownlee, U.S Attorney United States Attorney Western District of Virginia 310 1 st Street, S. W. Roanoke, Virginia 24011 Dear U. S. Brownlee: I am enclosing copy of Resolution No. 38068-050508 commending you for your service and dedication to the safety and welfare of the citizens of the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 5, 2008. Sincerely, ~M. ~GN Stephanie M. Moon, CMC City Clerk SMM:ew Enclosure &l ~olation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of May, 2008. No. 38068-050508. A RESOLUTION commending the Honorable John Brownlee. WHEREAS, the City of Roanoke values its relationship with the Office of the United States Attorney for the Western District of Virginia; WHEREAS, the Honorable John Brownlee was appointed to the position of United States Attorney on October 16,2001. WHEREAS, the Honorable John Brownlee has provided the citizens of the City of Roanoke with dedicated service towards the removal of criminals from the community; WHEREAS, the Honorable John Brownlee was continually proactive in his responses- to the suppression of violent crime by providing overtime funding and attorney and transportation support for special investigations; WHEREAS, the Honorable John Brownlee authorized and supported the Juvenile Curfew Center and other like grant programs that benefited the citizens of the City of Roanoke; WHEREAS, under the Honorable John Brownlee's direction, the Office of the United States Attorney for the Western District of Virginia has provided the City of Roanoke Police Department with over $4,000,000 in seized assets. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it does hereby commend and thank the Honorable John Brownlee for his service and dedication to the safety and welfare of the citizens of this great City. APPROVED ATTEST: ~"N\.~ Stephanie M. Moon City Clerk ( ~k#~ C. Nelson Harris Mayor //}i'Ci;;>-:, CITY OF ~z~~ R A~J>tr WHEREAS, the Congress and the President of the United States have designated May 15 as Peace Officers' Memorial Day, and the week in which May 15 falls as National Police Week; and WHEREAS, Members of the Roanoke Police Department play an essential role in safeguarding the rights andfreedoms of the citizens of Roanoke; and WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and WHEREAS, the men and women of the Roanoke Police Department unceasingly provide a vital public service. NOW, THEREFORE, I, C. Nelson Harris, Mayor of the City of Roanoke, Virginia, encourage all citizens to join in commemorating law enforcement officers, past and present, who by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities, and in so doing, have established for themselves an enduring reputation for preserving the rights and security of all citizens; and in remembering fallen officers who have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, do hereby proclaim May 11- 17, 2008, throughout this great All-America City, as NATIONAL POLICE WEEK and, Thursday, May 15, 2008, in particular, as PEACE OFFICERS' MEMORIAL DAY. Given under our hands and the Seal of the City of Roanoke this fifth day of May in the year two thousand ~nd eight. ATTEST: C. Nelson Harris Mayor ~ro.~ Stephanie M Moon City Clerk CERTIFICATE of RECOGNITION By virtue of the authority vested by the Constitution in the Governor of the Commonwealth of Virginia, there is hereby officially recognized: BIKE MONTH WHEREAS, for more than a century, the bicycle has been an important part of the lives of many Americans, and today residents of all ages throughout our great Commonwealth engage in bicycling for transportation, recreation, fitness, and fun; and WHEREAS, bicycling is the most efficient form of transportation and offers independent mobility for many Virginians traveling between work, school, and home, and the use of bicycles for transportation benefits all residents of Virginia by easing traffic congestion, reducing air pollution, and saving highway construction dollars; and WHEREAS, bicycling is recognized as an activity that can reduce the onset of chronic disease and reduce childhood obesity, and consideration of bicycling in transportation and land use planning, and in programs such as Safe Routes to School will help create healthier and more active communities in Virginia; and WHEREAS, bicycling offers a unique perspective from which residents and visitors may discover Virginia's natural beauty, history, and culture, and a vast network of scenic rural roads and pleasant weather conditions make the Old Dominion a favorite destination for bicycling enthusiasts; and WHEREAS, the Commonwealth contains more miles of the U.S. Numbered Bicycle Route System than any other state, and is the only place where two routes intersect, and Virginia is fortunate to play host to many organIzed recreational, charitable, and competitive bicycling events, each of which contributes much to Virginia's economy; and WHEREAS, Bike Month provides an opportunity to increase public awareness of the many benefits of bicycling, to promote bicycle safety, and to encourage bike riding through organized activities such as Bike-to- Work events, club rides, family rides, and bike rodeos for children; NOW, THEREFORE, I, Timothy M. Kaine, do hereby recognize May 2008, as BIKE MONTH in the COMMONWEALTH OF VIRGINIA, and I call this observance to the attention of all our citizens. /) J~!L eJvernor C lr'~""C'.',,: c-- ~,l' J..' l~ WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is' the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the pro.fessional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Municipal Clerks serve as the iriformation center on functions of local government and community; and WHEREAS, the Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international pro.fessional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk. NOW, THEREFORE, I, C Nelson Harris, Mayor of the City of Roanoke, Virginia, extend appreciation to our City Clerk, Deputy City Clerk, and Assistant Deputy City Clerk for the vital. services they perform and their exemplary dedication to the City of Roanoke, and do hereby proclaim May 4 through May 10, 2008, throughout this great All-America City, as MUNICIPAL CLERKS WEEK. Given under our hands and the Seal of the City of Roanoke this fifth day of May in the year two thousand and eight. ATTEST: C Nelson Harris Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov May 5, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request for a Public Hearing on Encroachment into Public Right-of-Way surrounding 1 Market Square on Market Street and Norfolk Avenue, SE Background: Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing to consider the granting of an encroachment into public right-of-way. The Art Museum of Western Virginia has requested an encroachment for 11 light poles surrounding the new building, 8 on Norfolk Avenue, SE and 3 on Market Street, SE. A plat is attached delineating locations of the poles. Underground wire will tie into the Art Museum's electricity, meaning the city will not be responsible for the cost. Recommended Action: Schedule a public hearing to be held on Monday, May 19, 2008, at 7:00 p.m. on the above matter. A full report will be included in the May 19, 2008, agenda material for City Council's consideration. Respectfully submitted, Darlene L. B cham City Manager Honorable Mayor and Members of Council May 5, 20082 Page 2 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Brian K. Brown, Economic Development Administrator CM08-00062 , } -& 1 f" f fUir' tidil IIl1iU 1;!M ~ &hn ~~~IJ ~ . ~~ ~ ~ " r ~ fllu. Uml -, i~mfl f,HII ~.J J '~~f O~i~ "g~ f ll!U~ I!HII, g~~i' l-~il - I i ~ )> f ~ ;l r ~ !: p ~!a. c I s g: J" C J ceo 3 i ~ - iii' I! Ii I; 00 'lq I II ~ ' _ i , I" l Ii ! II !P III . II' Hi , II . . , m r- I m C'l ---l i ;0 m ~ ....... en EB~ I =< ....... m ~ " C> ~ CITY OF ROANOKE OFFICE OF THE MAYOR ... C. NELSON HARRIS Mayor 215 CHURCH AVENUE, S.w., ROOM 452 ROANOKE, VIRGlNIA24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1\45 :- ~ .. ".:. May 6, 2008 Mr. Sherley E. Stuart 3774 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 Dear Mr. Stuart: A communication from the City Clerk advising of your resignation as a member of the Parks and Recreation Advisory Board, effective May 5, 2008, was before the Council of the City of Roanoke at a regular meeting held on Monday, May 5, 2008. On motion, duly seconded and unanimously adopted, your resignation was accepted. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Parks and Recreation Advisory Board from April 1, 2002 to May 5, 2008. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, ~~ C. Nelson Harris Mayor Enclosure . pc: Angie S. Williamson, Secretary, Fair Housing Board Sheila N. Hartman, CMC Deputy City Clerk . Adalina Allicott, Administrative Secretary, City Clerk's Office ~ ~ ~ ~ (/) ~ ~ ~ ~ 00 ~~ 5 0 0 N ffi~ " ~ ~ ~ ~ ~ CI.lo u~ 0 ::s~ . ~ o:.:lCl.lN U ~ :I:>800 ~o ~ 0 ~~NO ~b ~ ,,0 ~ ~ ~ o. ...... N ~u ~ Q ~ z ~ "," ~ ~ ~ . ~g ~ ~gj ~ ~~ Q ~8 ~ ~ ~~8O CI.l~ 0 ~. ~Q CI) <u~~ ~ ~ ~ CI.l~~ 8ffi ~ ~ ~ <~ ~ ~~ ~ u 00 ~ ~ ~ ~. ~ ~ ~ ~ tJ 0 ~ u U ~ ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk May 4, 2008 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Harris and Members of Council: This is to advise that Sherley E. Stuart has tendered his resignation as member of the Parks and Recreation Advisory Board. Sincerely, . J rn.~ Stephanie M. Moon, CMC City Clerk pc: Carl H. Kopitzke, Chairman, Parks and Recreation Advisory Board, 2314 Martin Lane,S. W., Roanoke, Virginia 24015 Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board To: Mrs. Hartman ,Apn"' 20 LOO& / Office of City Clerk Room 456 215 Church Ave. S.W. }'/TIJ Roanoke, Va. From: Mr. Sherley E. Stuart It is with my deepest regret that I am no longer able to serve as a member for the Parks and Rec. Board for the City of Roanoke. I have truly enjoyed being a committee member. At the present time, I am experiencing an illness that I did not expect. I have enjoyed so much being a member and will keep up with things that are related to our lovely city of Roanoke. Again, , thank you for giving me the opportunity to serve on the committee. Sincerely, CITY OF ROANOKE DEPARTMENT OF FINANCE JESSE A. HALL Director of Finance email: jesseJlall@ci_roanoke_va_us 215 Church Avenue, S. W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann _shawver@ci.roanoke_va_lIs May 1, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: I serve as Council's appointee on the Hotel Roanoke Conference Center Commission, as well as the Roanoke Valley Detention Commission. I have enjoyed both of these appointments, working with regional representatives from other local governments, as well as area business leaders. As you know, I am retiring effective July 1, 2008, thus I am tendering my resignation from these commissions to coincide with my retirement. Sincerely, {J~ II. +W!fJ Jesse A. Hall Director of Finance JAH:ca c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Assistant City Clerk ( / STEPHANIE M. MOON, CMC City Clerk CECELIA R. TYREE Assistant Deputy City Clerk May 6, 2008 Angie S. Williamson, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Williamson: This is to advise you that Adam Markwood has qualified as a member of the Fair Housing Board, to fill the unexpired term of Tuan Reynolds, ending March 31, 2009. Sincerely, ~rn, ~~ Stephanie M. Moon, CMC City Clerk SMM:ew pc: Sheila N. Hartman, Deputy City Clerk Adalina Allicott, Administrative Secretary, City Clerk's Office ( Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Adam Markwood, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to fill the unexpired term of Tuan Reynolds, ending March 31, 2009, according to the best of my ability (So help me God). ~ Subscribed and sworn to before me this ~day of ~ 2008. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY~~~ [}:p~ , CLERK K:\oath and leaving service\Fair Housing Board\Adam Markwood 3 31 09.doc The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- STEHANIE M. MOON CITY OF ROANOKE - CITY CLERK MUNICIPAL BLDG RM 456 ROANOKE VA 24011 REFERENCE: 10154151 10837534 State of Virginia City of Roanoke Notice of Public Hea I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~a. Sworn and subscribed before me this _~IL~~day of April 2008. Witness my hana and official seal. y;-. ~ --~- My (commi sian e PUBLISHED ON: 04/25 TOTAL COST: FILED ON: 215.66 04/25/08 Notary Public -4~I-1\LOJ1--_. "\111"'",,,- "", w..cENft. "" ...' ~. ....... ~-;.... ~ ~~,"'NOTARY"':~-::' : ~:' PUBLIC ". ~"-:. = *: REG. #332964 : * : : :, MY COMMISSION :' . : -:.C1'''- ~IR S : ~= -:.~_... .: ~ = -:"~'. ,.'~, =. ;..~O4l' ......... ~{f!,' "'",}'/IEALT'r\ (j~ "~,,, , 1/11111\1\\\ I I I I I I I I I I I-~' II en 'W LLI I- en := CD a:: Zl- -Q a:: a:: :fig :Cm U.... :::::ic mc :=:c a..U u..en ~i; uu i=w c=-= zc z c c a:: ., a:: E:C' :;w . I I I' I I I I I I a> ", a> . 'E - '5.a ~ a> -' i!;' .~ ~ S ~, cu "'Cl == S ~ C>> e:?~~~~E:S~.E~ u o F Q) ..: 8 oS m. Q) ~- .a ~ ~ ~ ~ ~ -5 - lE ~ :: ~- ~ u c:oe....(I) >.cacu ,,'" e,S. '16 l:C Q) +:; ... ..... ch "'S... "8 ~ :&,' a> 15 S 't: oS = a>-Cl&:! E"': -u = 0 c: ~ '", g> ~ e cu E ~ C' ~ t5 .~ s ~..... ca eON c\ "9 en ~ ~ '1: ~ ~ :S ~ cJ, . ~; CL ~ 1Q E "C .9 a> ..... 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Billing Services Representative NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES The Council of the City of Roanoke will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, May 5, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Candidates for School Board Trustee positions are: David Carson, Dolores Johns and Lori Vaught. The Council will elect two School Board Trustees for three-year terms of office commencing July 1, 2008 and ending June 30, 2011, at a regular meeting to be held on Monday, May 19, 2008, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at 853-2541 , by Wednesday, April 30, 2008. Given under my hand this 21st day of April 2008 Stephanie M. Moon, CMC City Clerk NOTE TO PUBLISHER: Publish in full once in The Roanoke Times on Friday, April 25, 2008 ----BLOCK STYLE. (2" X 4") (No City's Branding Logo and remove all unnecessary blank lines within ad) Send publisher's affidavit and bill to: Stephanie M. Moon, CMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 K:\SchooI.08\Public Hearing for Citizen Comments.doc NOTE TO PUBLISHER: Publish in full once in The Roanoke Tribune on Thursday, April 24, 2008. Send publisher's affidavit and bill to: Stephanie M. Moon, CMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011-1536 K:\SchooI.08\Public Hearing for Citizen Comments_doc CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann _ shawver@ci_roanoke_va_us JESSE A. HALL Director of Finance email: jesseJlall@ci.roanoke_va_us May 5,2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: March Financial Report Relative to the overall economy, recent information indicates that economic activity has continued to decelerate. The tightening of credit conditions, declining consumer spending, and the deepening of the housing contraction continue to impact the economy. Deteriorating economic conditions are further impacted by rising energy costs. The Federal Open Market Committee lowered its target for the federal funds rates another 25 basis points to 2.0% in April. The Federal Reserve board notes that the current conditions will likely continue to negatively impact economic growth over the next few quarters. The nationwide job market contracted again in March as payroll employment fell by 80,000 jobs for the month. This brings the first quarter job loss total to 232,000, with the majority being from the construction and manufacturing sectors. Unemployment rates as of February were at 3.9%, 3.8% and 5.2%, respectively, for Roanoke, the Commonwealth, and the Nation. Virginia is ranked 12th lowest in the Nation. Michigan is ranked the highest with an unemployment rate of 7.2%, and South Dakota is the lowest with 2.5%. Relative to inflation, the Consumer Price Index was flat in February, due to weak demand. Core inflation, excluding food and energy, fell by 0.2% in February to 2.3% on a fiscal year-to-date basis. The Conference Board's index of consumer confidence dropped once again, down from 90.6 in December to 62.3 in April, the lowest it has been since October 1993. On a somewhat positive note, the overall economy realized 0.6% growth for the first three months of the calendar year, the same level of growth realized during the last quarter of 2007. Thus, this economic growth does not meet what economists consider the definition of a recession, i.e., a contraction of the economy. At the State level, according to the Secretary of Finance's monthly financial report, revenues grew 3.2% in March 2008 compared to March 2007. On a fiscal year-to-date basis, revenues have grown 2.5%, ahead of the revised annual forecast. The Commoilwealth revised general fund revenue estimates downward to 1.2% growth for fiscal year 2008, compared to the original estimated growth of 3.3%. Individual income taxes grew 5.3% on a fiscal-year-to date basis, ahead of the revised projected annual growth rate of 3.9%, due in part to increases in withholdings and estimated payments. Sales and use tax collections grew 1.0% on a year-to- Honorable Mayor and Members of Council May 5, 2008 Page 2 date basis, trailing the forecasted growth of 1.6%. Corporate income taxes fell 16.1 %, ahead of the revised expected decline of 20.5% due to lower corporate profits. April and May are the next significant revenue collection months for individual and corporate income tax payments. Wills, suits, deeds, and contracts, mainly recordation tax collections, fell 20.2% due to the housing market contraction. The Commonwealth's forecast anticipates further weakness in individual and corporate income tax payments, a continued slowdown in the sales tax receipts, and decreases in recordation tax receipts as the housing market continues to weaken. The monthly financial report through March follows, with discussion of revenue and expenditure trends. The second installment of the Real Estate tax was due AprilS. The next major tax due date is May 31 for Personal Property tax. The following narrative provides commentary on notable variances in revenues and expenditures for the first nine months of fiscal year 2008. Revenues Revenues through March increased 3.7% compared to the prior fiscal year. A significant delinquent tax billing occurred in the prior fiscal year. Adjusted for this, revenues grew 4.4% through the first nine months of the fiscal year, attributable mostly to social services revenues from Grants-In-Aid Commonwealth. Most revenues, except Sales tax and Business License tax, are growing as anticipated, taking into account that the due date for one of our major taxes, Personal Property Tax, is in the fourth quarter of the fiscal year. Detailed comments on budgetary variances for our major revenues are addressed as follows: General Property Taxes decreased 0.3% as presented in the accompanying financial statement. Fiscal year 2007 included a large Machinery and Tools tax delinquent billing. Adjusted for this difference, revenues in this category increased 1.4% primarily as a result of growth in reassessments and new construction. Real Estate tax installments were due October 5 and April 5, 2008. This tax is expected to grow by approximately 6.7% as a whole in fiscal year 2008. However, actual growth is 1.4% for the first nine months of the fiscal year, due to a timing difference in receipts from the April 5 due date. Adjusted for this timing, Real Estate tax revenues as of the middle of April are up 7.6% for the fiscal year. Offsetting this increase is a decline in Personal Property tax revenue compared to last year when the state tax relief on older years' taxes was phased out. When this occurred, taxpayers were balance billed their share of delinquent taxes previously covered through tax relief. This was a one-time item affecting the prior year, and it has an offsetting increase in the Grants-in-Aid Commonwealth category. Other Local Taxes increased 3.5% in total. The Business, Professional, and Occupational License tax (BPOL) was due March 1. Revenues from this tax as of mid April are slightly below the FY08 total adopted estimate, but are approximately 1.9% higher than this time last year. Transient Occupancy, Prepared Food and Beverage, Cigarette and Telecommunications taxes have increased, while the Sales tax is down 3.3% compared to the prior year. Permits, Fees and Licenses increased 40.9% from fiscal year 2007 due to an increase in building inspection permit fees, most notably due to the William Fleming High School and Carilion Bio-Med Center projects. Honorable Mayor and Members of Council May 5, 2008 Page 3 Revenue from the Use of Money and Property decreased 36.5% compared to the prior year as a result of a change in the interest allocation method which negatively impacted the current year. Grants in Aid Commonwealth will be impacted by State budget reductions announced earlier this fiscal year. The impact to the City is approximately $362,000, mainly as a result of a decrease in funding through HB 599. An adjustment to State revenues and budgeted expenditures will be recommended to City Council at its first meeting in June. Through March, revenues grew 13.2% compared to those of the prior year in part due to the increase in Social Services expenditures, most notably Foster Care, which are reimbursable by the Commonwealth. Also contributing to the variance is the reduction in the prior year revenue from the Commonwealth which occurred when tax relief expired on older year taxes and these amounts were balanced billed to local taxpayers. As mentioned previously, this has an offsetting decrease in the local tax category. Expenditures General Fund obligations as a whole increased 3.3%. The fiscal year 2008 expenditure budget includes funding of approximately $743,000 to cover contracts and purchase orders made during fiscal year 2007 but not paid by the end of that year. City Council approved re- appropriation of this funding when adopting the General Fund budget in May 2007. Additionally, General Fund expenditures of all departments are affected by a 4% pay raise effective July 1, 2007. Other than these items which affect most categories of expenditures, variances between fiscal year 2007 and fiscal year 2008 are addressed as follows: Health and Welfare grew 16.7% due to increased foster care, adoption, and daycare expenditures as a result of a higher rate of child placement. Also, payments for foster care and adoptions are based on the needs of the child and are higher when special medical care is required. The Commonwealth approved a 13% rate increase for foster family homes and adoption subsidy effective July 1, 2007 compared to a 4% increase in the prior year. In addition, the City has seen a 27% increase in the number of children in foster care over the past two years. Transfer to Debt Service Fund expenditures decreased 10.8% due to a timing difference in the transfer of funds for the April 1 st debt service payments. The fiscal year 2007 payment was made March 28, 2007, whereas the fiscal year 2008 payment was made on April 1, 2008. Nondepartmental expenditures decreased 21.0% due to a decline in the transfer of funds for the Capital Maintenance and Equipment Replacement Program to the Market Building, Civic Facilities, Department of Technology, and Fleet Management funds. These transfers fluctuate from year to year based on the needs of each fund and availability of fund balance. Honorable Mayor and Members of Council May 5, 2008 Page 4 Sincerely, Q~ 4. t{df Jesse A. Hall Director of Finance Attachments c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER TRANSFERS Quarter Ended March 31, 2008 Transfer Number Date Explanation From To. Notes: Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments from July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers within departments_ The scope of this report is limited to interdepartment transfers that are $10,000 or greater_ Amount CITY OF ROANOKE, VIRGINIA REPORT OF CITY MANAGER CONTINGENCY Quarter Ended March 31, 2008 Transfer Number Date Explanation Balance of Contingency at July 1, 2007 Continaency Transfers: CMT07-00212,1 09/20/07 Funding for Railwalk Enhancements CMT07-00242 12/20/07 Additional Funding for Tax Sale of Property CMT08-00007 01/25/08 Additional Funding for Civic Center Rental Expenses BO #38044 03/25/08 Additional CSA Funding Available Contingency at March 31, 2008 2 To General Services - Railwalk Enhancements Billings & Collections General Services Social Services Administration Amount $ 907,354 (40,000) (15,680) (12,000) (350,895) $ 488,779 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $ 96,801,000 61.6% 74,210,000 66.8% 1,224,000 98.3% 1,367,000 87.9% 872,000 95_1% 72,197,052 57_8% 38,000 0_0% 8,481,000 73_7% 2,888,541 67_0% 731 ,000 59_5% $ 258,809,593 62.9% July 1 - March 31 July 1 - March 31 Percentage Revenue Source 2006-2007 2007 -2008 of Change General Property Taxes $ 59,862,718 $ 59,672,339 -0_3 % Other Local Taxes 47,888,925 49,550,130 3_5 % Permits, Fees and Licenses 853,942 1,203,610 40_9 % Fines and Forfeitures 1,184,660 1,201,554 1.4 % Revenue from Use of Money and Property 1,305,236 829,073 -36.5 % Grants-in-Aid Commonwealth 36,887,533 41,738,342 13.2 % Grants-in-Aid Federal Government 0_0 % Charges for Services 6,497,845 6,252,915 -3.8 % Internal Services 2,092,246 1,935,865 -7.5 % Miscellaneous Revenue 456,181 434,668 -4_7 % Total $ 157,029,286 $ 162,818,496 3.7 % STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - March 31 July 1 - March 31 Percentage Unencumbered Revised Budget Expenditures 2006-2007 2007-2008 of Change Balance Appropriations Obligated General Government $ 9,281,277 $ 9,767,865 5.2 % $ 3,818,224 $ 13,586,089 71_9% Judicial Administration 5,628,188 5,731,865 1_8 % 2,371,180 8,103,045 70_7% Public Safety 45,891,566 47,365,873 3.2 % 14,902,742 62,268,615 76.1% Public Works 18,303,494 18,483,705 1.0 % 7,823,794 26,307,499 70.3% Health and Welfare 26,044,585 30,391,997 16_7 % 12,412,295 42,804,292 71_0% Parks, Recreation and Cultural 8,088,568 8,486,513 4.9 % 3,148,929 11,635,442 72.9% Community Development 4,633,202 4,697,826 1.4 % 1,693,407 6,391,233 73_5% Transfer to Debt Service Fund 18,909,477 16,874,011 -10_8 % 2,177,051 19,051,062 88_6% Transfer to School Fund 44,316,474 46,991,754 6.0 % 15,346,658 62,338,412 75.4% Nondepartmental 7,127,941 5,630,652 -21.0 % 3,492,983 9,123,635 61.7% Total $ 188,224,772 $ 194,422,061 3.3 % $ 67,187,263 $ 261,609,324 74.3% 3 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Year to Date for the Period 43,316,474 $ 93,914,082 July 1 - March 31 2007 -2008 $ 7,136,112 42,840,480 164,448 649,554 178,090 46,904,676 $ 97,873,360 Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate of Change Estimates Received 26 % $ 12,765,622 559 % 20 % 62,121,190 69.0 % 82.3 % 175,000 94.0 % -592 % 2,064,900 315 % % 00 % 8.3 % 62,261,834 753 % 4.2 % $ 139,388,546 70.2 % Revenue Source State Sales Tax Grants~in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Interest On Investments Transfer from Other Funds Total July 1 - March 31 2006-2007 $ 6,957,630 41,991,953 90,198 1,591,936 SCHOOL FUND STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Current Fiscal Year Percent of July 1 - March 31 July 1 - March 31 Percentage Unencumbered Revised Budget Expenditures 2006-2007 2007-2008 of Change Balance Appropriations Obligated Instruction $ 67,820,764 $ 70,262,153 36 % $ 27,851,111 $ 98,113,264 716 % General Support 4,726,983 5,770,901 22.1 % 4,208,435 9,979,335 57.8 % Transportation 4,205,870 4,499,928 70 % 2,151,347 6,651,275 67.7 % Operation and Maintenance of Plant 11,666,449 11,525,101 -1.2 % 3,115,600 14,640,700 787 % Facilities 143,072 3,920,713 2,6404 % 1,442,697 5,363,410 731 % Other Uses of Funds 7,935,676 9,286,983 170.% 661,948 9,948,931 933 % Total $ 96,464,705 $ 105,265,779 9_1 % $ 39,431,137 $ 144,696,915 72.7 % 4 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDED MARCH 31, 2008 FY 2008 FY 2007 Operating Revenues Rentals $ 700,555 $ 466,535 Event Expenses 182,448 175,738 Display Advertising 16,668 81 ,336 Admissions Tax 312,943 245,725 Electrical Fees 21,563 14,918 Novelty Fees 73,483 38,965 Facility Surcharge 182,848 189,171 Charge Card Fees 79,716 47,419 Commissions 38,639 26,644 Catering/Concessions 155,119 634,289 Other 535 425 Total Operating Revenues 1,764,517 1 ,921 ,165 Operating Expenses Personal Services 1,414,030 1,536,582 Operating Expenses 1,141,399 1,317,757 Depreciation 655,158 390,411 Total Operating Expenses 3,210,587 3,244,750 Operating Loss (1,446,070) (1,323,585) Nonoperating Revenues/(Expenses) Interest on Investments 18,260 28,608 Transfer from General Fund 1,037,496 1,553,994 Transfer to Debt Service Fund (46,309) (63,369) Interest and Fiscal Charges (67,447) (70,400) Miscellaneous 897 72,459 Net Nonoperating Revenues 942,897 1,521,292 Net Income/(Loss) $ (503,173) $ 197,707 5 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDED MARCH 31, 2008 FY 2008 FY 2007 Operating Revenues Market Garage $ 263,301 $ 285,095 Elmwood Park Garage 381 ,488 390,891 Center in the Square Garage 204,442 164,419 Church Avenue Garage 502,719 476,615 T ower Garage 414,418 365,007 Gainsboro Garage 91,543 59,153 Williamson Lot 66,437 59,932 Higher Ed Center Lot 50,694 38,710 Market Lot 11 ,403 23,633 Elmwood Lot 56,064 60,812 Warehouse Row Lot 31,332 22,326 West Church/YMCA Lots 19,703 19,703 Total Operating Revenues 2,093,544 1,966,296 Operating Expenses Operating Expenses 802,013 819,000 Depreciation 509,464 424,071 Total Operating Expenses 1,311,477 1,243,071 Operating Income 782,067 723,225 Nonoperating Revenues/(Expenses) Interest on Investments 51,352 102,346 Miscellaneous 43,997 Transfer from General Fund 97,238 27,389 Interest and Fiscal Charges (185,078) (210,751) Net Nonoperating Expenses (36,488) (37,019) Net Income $ 745,579 $ 686,206 6 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE INCOME STATEMENT FOR THE NINE MONTHS ENDED MARCH 31, 2008 FY 2008 FY 2007 Operating Revenues Retail Space Rental $ 195,762 $ 199,414 Total Operating Revenues 195,762 199,414 Operating Expenses Operating Expenses 187,528 210,387 Depreciation 70,791 7,722 Total Operating Expenses 258,319 218,109 Operating Loss (62,557) (18,695) Nonoperating Revenues Interest on Investments 21,100 16,825 Transfer from Capital Projects Fund 148,917 274,300 Transfer from General Fund 18,070 17,500 Miscellaneous 1,668 Total Nonoperating Revenues 189,755 308,625 Net Income $ 127,198 $ 289,930 7 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MARCH 31, 2008 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2008_ BALANCE AT FEB 29, 2008 CONSOLIDATED FUNDS $106,072,778.64 RECEIPTS $48,052,217.11 BALANCE AT DISBURSEMENTS MAR 31,2008 $35,332,309_02 $118,792,686.73 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING MARCH 31, 2008. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN BANK INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: LOCAL GOVERNMENT INVESTMENT POOL SUNTRUST INSTITUTIONAL MONEY MARKET U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $6,898,315.70 25,854.57 30,139,854.85 15,351,355.34 12,750,000.00 10,534,621.59 43,092,684.68 $118,792,686.73 BALANCE AT MAR 31, 2007 $85,128,305.29 ~~I:;~tibu APRIL 15, 2008 8 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE NINE MONTHS ENDED MARCH 31, 2008 FY 2008 FY 2007 Additions: Employer Contributions $ 8,453,021 $ 7,842,311 Investment Income Net Appreciation {Depreciation} in Fair Value of Investments {28,938,336} 28,549,141 Interest and Dividend Income 10,089,739 9,876,884 Total Investment Income {Loss} {18,848,597} 38,426,025 Less Investment Expense 239,436 223,698 Net Investment Income (Loss) (19,088,033) 38,202,327 Total Additions {Deductions} $ (10,635,012) $ 46,044,638 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions $ 18,611,781 300,319 18,912,100 $ 17,521,349 317,046 17,838,395 Net Increase {Decrease} (29,547,112) 28,206,243 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance March 31 378,571,495 $ 349,024,383 334,232,043 $ 362,438,286 9 CITY OF ROANOKE PENSION PLAN BALANCE SHEET MARCH 31, 2008 FY 2008 FY 2007 Assets Cash $ 604,792 $ 825,140 Investments, at Fair Value 350,505,353 363,587,664 Due from Other Funds 1,161 1,272 Total Assets $ 351,111,306 $ 364,414,076 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable $ 2,086,823 100 $ 1,975,224 566 Total Liabilities . 2,086,923 1,975,790 Fund Balance: Fund Balance, July 1 Net Gain (Loss) - Year to Date 378,571,495 (29,547,112) 334,232,043 28,206,243 Total Fund Balance 349,024,383 362,438,286 Total Liabilities and Fund Balance $ 351,111,306 $ 364,414,076 10 VML 2008 Policy Committee Nominations I Please return this form by May 9 to Joni Terry -VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758 Community & Economic Development (New committee!) Name & Title: The Honorable Gwendolyn W. Mason, Council Member Name & Title: Environmental Quality Name & Title: The Honorable Gwendolyn W. Mason, Council Member Name & Title: Finance Name & Title: Will advise Name & Title: General Laws Name & Title: William M. Hackworth. City Attorney Name & Title: Human Development & Education Name & Title: The Honorahle Alvin T. NR!':h Name & Title: Transportation Name & Title: Will advise Name & Title: Locality: City of Roanoke, Virginia OFFICERS VIRGINIA MUNICIPAL LEAGUE PRESIDENT April 9, 2008 JAY FISETTE l'" - l"'.rr ,\., r,tdOiA,':i'-l j-'IT'.1 \-'Lt-r;'K 'v'H Hrt< _.!. r '-hl'-l,..J.J '-l \..' ,1".... ...._ 1 ARLINGTON BOARD MEMBER PRESIDENT- ELECT MICHAEL J- POLYCHRONES VIENNA COUNCIL MEMBER VICE PRESIDENT R. LANCE TERPENNY CHRISTIANSBURG TOWN MANAGER IMMEDIATE PAST PRESIDENT RAYETTA M_ WEBB ALTAVISTA COUNCIL MEMBER EXECUTIVE DIRECTOR R. MICHAEL AMYX MAGAZINE VIRGINIA TOWN U CITY P.O_ Box 12164 RICHMOND, VIRGINIA 23241 13 EAST FRANKLIN STREET RICHMOND, VIRGINIA 23219 . 804/649~8471 FAX 804/343-3758 E-MAIL e-mailwvml.org- www.vml.org To: Key Officials of Full Member Local Governmen s Council and Board Clerks of Full Member L Governments From: R. Michael Amyx, Executive Director Subject: 2008 VML Policy Committee Nominations The Virginia Municipal League is now accepting nominations for its 2008 policy committees. A description of the policy committee process is attached, along with a nomination form. Please complete the enclosed form and return it to VML by Mav 9. If your community has an election in May, please return this form by the requested date even if you must revise it later. We rely on the policy committee nominations to select steering committee members, so if we do not receive your locality's response, it may preclude your officials from serving on a steering committee. We have added a policy committee addressing community and economic development issues to our list of standing policy committees. It is included on the nominations form. Please observe the following guidelines when making your policy nominations: . Only full-member local governments may participate. . You may nominate two individuals to a committee; at least one nominee must be a governing body member. . Onlv elected and appointed officials of the council or board of supervisors are elhdble to serve. · An individual mav not serve on more than one committee. · . The chief administrative officer or mayorlboard chairman must sign the nomination form. .. ' '. 'Please return nomination- forms by Mav 9~ Policy committee meetings are tentatively scheduled to meet in Richmond in late July. We will forward information about meeting times and location as soon as LOCAL GOVERNMENTS WORKING TOGETHER SINCE 1905 we confirm them. The steering committees will meet in the weeks prior to the policy committee meetings to conduct a preliminary review of the policy statement and develop an agenda for the July meeting, including any issues that VML's Legislative Committee asks the policy committee to discuss. Policy committee recommendations that emerge from the July meeting will be forwarded to the Legislative Committee for consideration at its September meeting. VML President Jay Fisette will appoint the steering committee members after consulting with the committee chairs. Please call Janet Areson at 804/523-8522 if you have any questions about the appointment process. What are steering committees, and how do they relate to policy committees? Policy committees can be relatively large, making it difficult to tackle tasks such as developing an agenda or crafting specific policy language. For this reason, V11L established a steering committee for each policy committee based Qn the NationalLeague of Cities modeL The VML President. appoints the steering committees; which are headed by the chair of the policycommitt~e.. Typically 10 to 12 members of the policy committee serve on the steering committee. Membership is liffiited to elected officials and chief appointed office~. The steering c<?111111ittee meets prior to the full P9licy ~ommittee meeting to identify potential policy issues for consideration, and when necessary, to recommend changes to existing policy statement. language. . How many policy committees are there? There are six policy committees: community and economic development, environmental quality, finance, general laws, human development and education, and transportation. What issues does each policy committee cover? · Community & Economic Development: Authority, administration, and funding of local governments to manage a full range of community and economic development issues, including business development and retention, international competitiveness, infrastructure development and investment, planning, land Use and zoning, blight, entetprise zones, housmg, workforce development and historic preservation. ..' . . . · Enviromnental Quality: Natural resources and the authority of local g~vernments to manage the environment, including water resources and quality, solid and hazardous waste management, air quality and the Chesapeake Bay. . . . · Finance: Powers, organization and administration of local government financing, iricludingtaxing ~uthority,debt financing, state aid to local governments andfederal policies affecting local finance lssues. · General Laws: Powers, duties, responsibilities, orgap.ization and administration of local governments, including state-local and interlocal relations, conflicts-oF-interest, freedom-of-information, information management and personnel; telecommuniqltions, utilities and law enforcement, jails and courts. issues. · Human Development and Education: Management and funding of social services, education, health, mental health, juvenile justice, recreation, rehabilitation and programs for the aging. · Transportation: Development, maintenance and funding of a comprehensive land, sea and air transportation system for the Commonwealth, and federal, state and local roles in the provision and re~ation of transportation. What is a policy statement? _ Each policy committee develops a policy statement that covers issues in its respective area. The policy' statement expresses the agreement of V11L's membership on matterS of interest to local goveJ:?1ments. The statement addresses broad, long-term, philosophical positions, as opposed to positions that address . immediate, short-term issues. The VML membership approves the policy statements a~ its "?TIual meeting. How do policy statements differ from VML's legislative program? . . Policy statements are general in nature. They reflect local governments' positions on a range of issues. The Legislative Program is more specific and immediate. It is limited to legislative positions that YML expects to lobby on during the upcoming legislative session. ' - . . Understanding VML's Legislative and Policy Cotrtmittee Process Each year the Virginia Municipal League develops two separate documents -- a ~egislative program and a compilation of policy statements -- through a process that involves the Legislative Committee and six separate policy committees. The Legislative Committee is responsible for developing the legislative program, but it may also rely on input from the policy committees to do so. The policy committees develop broad policy statements, in addition to submitting specific legislative recommendations for consideration by the Legislative COmmittee. Each policy committee has a smaller steering committee comprised of policy committee members. The steering committees guide and assist in the work of the policy committees. Legislative Committee What is the role of the Legislative Committee? ' The Legislative Committee is responsible for considering and reponing on existing or proposed state and federal legislation or regulations, and urging the enactment or amendment of, or opposition to, such legislation or regulations. How is the Legislative Committee appointed? VML's O:mstitution spells out the composition of the Legislative Committee. The committee consists of 24 people holding elective or appointed positions, all appointed byVML's President. Of the 24 members, 12 must be representatives of cities and urban counties with populations in excess of 35,000,6 must be' representatives of cities and urban counties with populations of 35,000 or less, and 6 must represent towns. What is included in VML's Legislative Program? The legislative program adopted by the Legislative Committee reflects specific legislative objectives that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of VML's membership at the annual conference. ' What is the relationship between the' Legislative Committee and VML's policy committees? The Legislative Committee meets prior to the steering and policy committees to identify issues that it would like the committees to consider for potential inclusion in the league's legislative program. It meets again after the policy committees have met to consider their recommendations. Policy Committees What is the role of the policy committees? Policy committees receive briefings on statewide issues identified by the steering committee, consider possible changes to the policy statement, and develop legislative recommendations for the Legislative Committee to consider. How are policy committees appointed? , . Policycomri:llttee membership consist's of elected and appointed officials of full-member local governments. Nomination letters are sent in the spring to each locality, and each local government detennines which of its officials will be nominated for each of the six policy committees. Each local government may nominate up to, two people per policy committee, at least one of whom must be an elected official. . r .' . . . What are the benefits of servint; on a policy committee? VML policy committees offer members an opportunity to learn about current and emerging statewide issues that affect local governments, to develop through policy statements the broad philosophical framework that guides the league, and to network with local officials with similar policy interests. ROANOKE CITY COUNCIL BUDGET STUDY MAY 8, 2008 8:30 a.m. ROOM 159 AGENDA 1 . Call to Order--RolI Call. 2. Opening Comments 3. . Items Targeted for Review: a. Constitutional Officer Adjustments b. Fire-EMS Recommendations c. Addison/Jackson Fitness Centers d. Retiree Pay Raise e. Other Post Employment Benefits 4. Closing Comments. 5. Adjournment. L:\CLERK\DATA\CKEWl\AGENDA\agenda 08\May 08\May 8 2008 Budget Study. doc May 8, 2008 . Retiree Pay Raise . Other Post Employment Benefits 2 1 i. ~~ . > Retiree Benefits - Cost of Living Adjustment · Factors considered in providing an adjustment: · Change in the consumer price index · Pay raise recommended for active employees · Increased cost to the pension plan · Level of raises provided by similar plans within the state · Eligible members of the pension plan received a 2% cost-of-Iiving-adjustment on July 1, 2007. 4 2 Association of Municipal Retirement Systems of Virginia Cost of Living Adjustments Locality Proposed FY 09 Arlington County 2.8% Charlottesville 2.0% Danville 3.0% Fairfax County Education 3.0% Falls Church 1.7% Newport News 1.9% Norfolk 1.0% Richmond Council recommendation 2.5% Mayor recommendation 0.0% VRS 2.8% Social Security 2.3% 5 'II. . " "...... Recommended Cost of Living Adjustment · Provide a 1.75% increase to eligible members of the Pension Plan, effective July 1,2008 · Provides for an increase in the average annual retirement allowance of approximately $235 on an annual basis. Cost to Plan is $401,000 annually. · Increased annual contributions of $253,000 required to fund Pension Plan. This equates to a 0.3% increase in the contribution rate. · Pro-rata share of annual contributions for City of Roanoke - $207,000 6 3 ~. IE. Roanoke's OPES . Benefits to retirees other than pensions . Roanoke retirees with 15 years service gain access to City's group medical plan o State Code requirement . Our plan blends rates of both active and retired employees o Providing a more affordable rate to retirees; slightly increasing cost to active employees . Retiree rates thereby receive implicit subsidy . Provision of this benefit -> GASB 45 liability o $19.6M based on current benefits o Annual GASB contribution $1.9M . Current cash funding is $1.0M . Full funding requires $.9M additional funding 8 4 Remaining Steps . City Council Action o Adoption of a Plan DAdoption of Resolution to Establish Trust o Creation of Finance Board 9 Facts About Retiree Medical . Roanoke retirees with 15 years service permitted in medical plan to age 65 . 1,700 total reti rees . 480 under age 65 and eligible to participate in Roanoke medical plan based on 15 yrs service o About 250 of these ages 40 to 59 o About 230 of these ages 60 to 65 . 225 retirees enrolled in medical plan o 170 single, 10 employee/child, 45 family policy types . 1,600 active employees enrolled in medical plan 10 5 'iii 1 (: III '. ,~~,~,\t;-. OPES Team Recommendations . Grandfather retirees through 2009 . Cost of benefits increased for retirees 2010 and after D Retiree Blended + $1 OO/mo. D Retiree + dependent Blended + $1 SO/mo. D Family Blended + $200/mo. . Rates in subsequent years further incremented based on health care rate inflation . Retirees with 20 years service receive a Pension Plan supplement to age 65. Supplement indexed against funding toward active medical - currently $280 11 ~. ~~ ~' Medical Plan Rates 10 Family 45 $97 11% $660 39% $ Variance % $ Variance % Type of Retirees Active & Variance Active & Variance Medical Enrolled Blended Active & Blended Active & Coverage (0613012007) Blended Blended Employee 170 $41 10% $283 39% Employeel Dependent $ 59 10% $406 39% 12 6 ~. 1'.. ~:: OPES Team Recommendations . Resulting liability $15.8M and annual required contribution of $1.4M o Required funding of $324,000 . Other policy changes recommended to reduce liability o One time option for enrollment at retirement o No increase in coverage level once enrolled 13 Related Entity Impact . Several related entities' retirees participate in Roanoke medical plan o Schools, Detention Commission, Airport Commission, Resource Authority, Water Authority o Participation in medical plan by virtue of membership in Roanoke Pension Plan . Recommendation that Roanoke not fund liability/cost related to benefits provided by other employers o Retirees of related entities will need to enroll in other medical plans upon retirement o Alternative for those with no retiree medical plans . Employer will fully fund retiree-rated rate 14 7 Related Entity Participation in Roanoke Medical Plan Employee Retiree Entity Members Members Roanoke City Public Schools RCPS Plan 2 Roanoke Detention Commission 65 2 Roanoke Plan Roanoke Regional Airport Commission RRAC Plan 2 Roanoke Valley Resource Authority County Plan 0 Western Virginia Water Authority County Plan Establishment of a Trust ~ State Code section 15.2-1544 permits local governments to establish a trust for investment of assets to be held for OPES benefits . I rrevocable trust . VMUVaCo Trust available to all Virginia localities 15 16 8 :,. ~ --.J ~)t' I ,j -..:..~..:.......-~'~- Establishment of a Trust . OPES team recommends Council adopt joinder to participate in VMUVaCo trust o Enhanced asset performance o Reduced risk DSharing of costs o Ease of administration 17 . iii ~.~ .~ .~ I ~ I':j Finance Board . State Code section 15-1547 - local govern ments appoint Finance Boards to oversee funding placed in trust . Board composed of minimum of three members: o Chief Financial Officer (ex officio) o Treasurer (ex officio) o Citizen of Commonwealth (two year term) . Proven integrity, business ability and demonstrated experience in cash management and investments o Recommend appointment of Sherman Stovall, Director of Management and Budget, as citizen representative 18 9 -1.-' ;~ .. Remaining Steps . Meeting with related parties . Communication to employees, retirees . City Council approval - June 2nd o Adopt OPES Plan oAdopt Joinder Agreement o Establish Finance Board ~_~Wl Discussion and Feedback from City Council 19 20 10 OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 21S.church Avenue, SIN, RoorT\364 Roanoke. Virginia 24011 5/,0,853,2333 \^NJW, roan okegov _ co rl1 May 6, 2008 Hanarable C Nelsan Harris, Mayor Hanarable David Trinkle., Vice Mayor HanorableBeverly T..Fitzpatri<:k, Council Member HanarableSherman P. Lea, Cauncil Member Honarable Gwendalyn W. Masan, Cauncil Member Honarable Alvin L. Nash, Calfnc:il Member Honarable Brian J. Wishneff, Cauncil Member. DearMayar Harris and Members afCity Cauncil: Subject: Fallow-Up Budget PUblic Hearing This letter is a fallaw-up to. the comments made at the recel1t Pllblichearing an the recammended budget. It also. contains informatian onadditianal qUestions that have been raised by individual Council Members. · Budget Reductians - J:'Q-'1~11!YJ:J.Qnal Officers . As outlined during the individual budget briefing sessions and highlighted during the public presentatian af the budget, revenUe from theCommonwealthaf Virginia will decline byappraximately $1,4 million. This exdLldes additional funding that is anticipated to. be received far human/sacial service programs and street maintenance activities. The reduction in state funding is associated with approximately $400,000 in FY 2008 funding that co.ntinuesin FY 2009 and appraximately $1 million in additiqnal new reductio.ns far FY 2009. Of the $1 millian in additional new reductions, apprOXimately $420,000 is assaciated withcanstitutional affices. . As a part af thebudgetdevelapment process, all departments and units,including co.nstitutienal effic.es, were asked to. submitbudgets with 6% reduction. optians. This methadolagy allowed the Budget Committee to assess the impact and make decisions on reductianswhkh would facilitate balancing the. budget. It shauld be noted that everyaptien identified by department managers was not incorporated in the recammended budget. . Theincorporatien of selected 6% budget reduction aptions,alang with fee/rate adjustments and other strategies balanced the budget without praviding fer an increase in empleyeeceh1pensatien, To. fund a pay raise,all departments and units Were asked to. develop 2% reductian optiens. These additianal reductiens gave us the ability to. recommend a 2% increase in employee cempensation (the lowest increase in cOlJ'lpensatien in fifteen years). Again, net every reduction option was selected. . After receiving information from the Virginia Munidpall~_ague.g_ndCommohwealth of Virginia Department of Planning and Budget that the state reductions included funding prqviqec{. tocotL~titutional officers, the Budget Committee made th~_Jt~~j.~.LQJ] to initially pass qp only the state reduction to theconstitutionaloffkes and not" an~ partoLt.h~f.Qre!1lemloneq_6% ini~ial reduction. When the Budget Committee considered the additional 2% reduction Options. the dedsionwas made to implement Q.Dh'-Qne-halfof the 2% reductiO ional offices reco nizinth~ lrrlJ2a ftheCircuitCourt who receives only special purpose funding from the state for special. projects, not re_<;.Y.!!in.g QQerating funding s'imilar to the other constitutional offices. Page 2 .lnthe case ofthe Commonwealth'sAttor.D~. the total budgetreductionis $60.064 (3.,88%). of which $44,856 (2.88%)is lbJ;.~l~l~_"H~.ducti.onand $12.4780.00%) is the local reduc;.t.LQJl.The state reduction is associated With the reimbursement received from the Compensation Board for salaries and benefits. . As a part of tbe budget submittal, Sheriff Johnson in<:licated that fewer federal prisoners will be housed. Accordingly. a revenue ad iustme nt (reduction) of $800,000 was made as a part or budget develoQ.rnent" In essence. this revenue.redw:tion has been. absorbedhy ~h!;,_Cign~g\LEund as themSheriff was not asked to adiustthe Sheriff/Jail budgetforthis adjustment. The:total budget reduc.tion fortheSheriffllail iL$.477.692 (2.97%) .ofwhich $351.990]s the state reductiQLL.{2.19rQ}.and 1125,70_" (.78Wi~_".tbe local reduction. The state reduction 'is associated With the reimbursement received from the Compensation Board for salaries and benefits and for housing state responsible prisoners (jail per diems). Sheriff Johnson's strategy for handling the local reductio.n is to. unfund two. Deputy Sheriff positions and to teduceoperating expenditures. Also, as a part of the strate.gyfar addressing the local recWction,Sh(':riff Johnson has propOsed to house additional' "local prisoners" fram other jurisdictions which she has projected will have a revenue impact of $200,000. This has been incorporated in the, recommended budget. . A.tta.<:hment A provides a summilry .of the stateandlotal reductions for each constitutiona.l office, Jhe average reduction taken for General Fund departments is. _ilPproximately 3%. It is not possible in the. current budget climate to fill the gap in funding when Commonwealth of Virginia fails to fulfill its obligations. . As a part of the comments made by the Commanweillth'sAnorney, referencewils made to the Public Information Officer and Circuit (o.urt Law Clerk positions. There are currently fo.ur Public Information Officer positions,one each in the City Manager's Office, Sheriffs Office, Police Department, and Fire-EMS Department. While the primary responsibility of the position is the dissemination of information, education and outreach are also apart of the Jo.b responsibilities. The total costof the four positions is approximately $245,00.0.. Three oUhe taw Clerk positions were created in FY 20.01 in response. to a reqLiest from the Circuit (ourt JUdges for assistance. The fourth position was added" in FY 200.6-07. The total cost of the LilW Clerk positions is approximately $215,000, with the Cost shared with Roanoke County and Salem. The City of Roanokeshareis approximately $108,00.0. Page 3 -Fire-EMS . Staffing - Two major studies, the Tridata study in 2006 and Cenpenn Systems study in 1993, indicated that Roanok~ Fire-EMS h~s more firefighters per capita and fire apparatus than any other Virginia First Citiesjurisdic:tions. Roanoke has 2.9 firefighters per capita, with theCiry of Lynchburg being the next highest at 2.54 firefighters per capita. -. In response to the comment on the staffing history, the :information below provides a snapshot of staffing levels .- 1985 Staffing Level- 244 -1995 Staffing Level - 279 Ii 2008 Staffing Level.. 272 .- The reduction of seven positions from. 1995 to 200B was the result of the Fire Marshal's Office reorganization (3 full tirne positions Were converted to parHirne positions to enhance the number of fire inspections) and a change in Fire-Airport Rescue staffing standards that resulted in the reduction of four positions. .-- In 1995, the combined Fire-EMS Department had a total of 13 chief officer positions and 1 Fire Marshal,for a total of 14 pOsitions. Today the department has a total of 13 chief officer positions including the Fire Marshal. The 2006 Tridata report noted that the department needed to consider the following position adjustments: - Civilian position to:handle facilities and apparatus · EMS/Health and Safety Battalion position - Upgrade the Assistant Chief position to Deputy Chief - EMS Training Specialist :- Three EMS Captains The Roanoke Fire-EMS Department is ranked below other comparable departments With regard to administrative staff. . StafflngJevels for Ladder 7 (Quint) In July 2007, Fire-EMS Administration implemented the quint concept at the Memorial Avenue Station enhancing EMS delivery by adding ar} ambulance to this Station. Atthanime, staffing permitted four firefighters to be assigned to Ladder 7. City Council was advised of this resource allocation, but becallse it was a budget neutral issue,it was not a part of the overall bUclget discussion. This staffing I.evel was based on a dally required daily staffing level of 67. With the proposed reductions, the daily required staffing level will drop to 65, reducing the reqllired staffing for Ladder? to three positions. It is important to note that all other engines and ladders within the City have a required staffing of three pOSitions, including the quint stationed at Fire-EMS Station 13 (Peters Creek North). 'Page 4 . Elr-,-~Respond Standards - Roanoke Fire-i:M$ adopted" with Coundl's approval,a response standard in 2000, . Structure Fire Response Standard . First fire apparatus on scene Within 4 minutes or less 90% of the timeandthe balance of the first alarm assignment within 8 minutes. For commercial fires, the balance of the alarm apparatus allows for 10 minutes. · .EMS Response Standard . First EMS unit on the scene within 8 minutes or less 90 %of the time to Advanced Ufe Support (ALS) call. Cind 12 minutes or less 90% of the time for Basic Life SUpport (BLS) calls. Compliance with these standards will vary from year to year. In the current year, we are in compliance with Cillstandards. MaintCiining and enhancing the compliCince With these standi'lrds. is one of the primary goals of the Fife-EMS strategic business plan. Fire-EMS Station 1 (Elm Avenue), Fire-EMS Station 3 (under constructiononWilliamson Road) and the new Melrose station areal/critical componE!nts to achievingfuture compliance with these adopted standards. -. Ladder trucks are a primary consideration within the department's response standards; A major advantage of the quint apparatus is that it can performthe dual role of engine or ladder. With Quint 1 3 (Ladder 1 3), the Peters Creek area of the city will achieve the response standards for pumping or ladder capabilities. Additionally, Ladders 1, 2 or 7 (Elm Avenue, Nobel Avenue and Memorial Avenue) can reach that area within 10 minutes or less; Also Engines 4 (Peters Creek Road South) and 1 0 (Airport). which have elevated waterways and ladderingcCipabilities, can sUpport Quint 13 Within 5 minutes. . MedicUnitPlacement_ Options -, The proposed budget provides for an ambulance to bestaffe&at Fire-EMS Sta~ion 8 located on Crystal Springs Avenue. Placement of an ambulance at this station Will enhance EMS response to South Roanoke, Franklin Road, Colonial Avenue and Southern Hills12.20. . . With the growth of the Biomedical Center, Pheasant Ridge retirement community and other commercial andretiremept living growth, EMScaJls Will increase in these areas. It is projected that this ambulalicewill respond to approximately 2,700 EMS calls annually. This will average out to 7Acalls daily. Othe r city ambulances average 6 tol 0 calls daily. ;;.;. Once the Crystal Springs ambulance is operational, this will permitthe relocation of the peak demand ambulantefrom Fire,EMS Station 1 (Elm' and Franklin) to Fire-EMS Station 9 (24th Street and Melrose) in January 2009. .This will resultin enhanced EMS coVerage and support for twooftlte highest runhlngambulance stations in the system. This reallocation enhances the entire response system and reduces expensive engine responses to EMS calls.. Page 5 . Clearbrook AgreemE;,Dl - The agreement betwe~n the (ity ofRoanoke~nd Roanoke County Was adopted in October 2001. Essentially, this agreement allows for six uniform positions to be assigned to Roanoke County's Clearbrook Station located on Route 220 South. The benefit the City derives from this ~greernentis enhanced Fire-EMS response services to the Route 220/Southern Hills area of the City. This agreement costs the City approximately $280,000 annual/y. This figure includes salary/benefits and $12,000 in operating cost. - The 2006 Trida~~study recommends re.calling personnel from the Clearbrook Station andassigr1ing them to. an ambulance at Crystal Springs Fire-EMS Station. This recommendation is feasible due to construction of Fire"EMS Station 1 located at Elm and Franklin. Fire-EMS Administration is currently reviewing this recommendation and believes there is merit to the reallocation of resources; however, it should be accomplished in coordination With Roanoke County and other comprehensive regional cooperation initiatives. . Other' Automatic Aid Agreements - Other auto.matic aid agreements in place With Roano.ke County which need .to be addressed inclu'de: . · Fire engine response to Montdair/Nqrthlakes area of North County- Engine 13 first due · Fire and ladder response to nursing and assisted living facilities in North County - Engine 10 and ladder 13 first due · Fire engine responsetoMt. Pleasant(ounty of Roanoke County-Engine 11 first due · Roanoke County Mt Pleasant station provides EMS response into. Garden City cqmmunity of City. . Apparatus M.aint~nance - Concerns were raiSed regarding the maintenance and reliability of Ladders land 13 (quints). Associated maintenance cost for these units has been $278,000 life cycle to date. Considering the capabilities, call volume and weight of these pieces of equipment, the maintenance cost do.esnot appear out of line. HoWever; the Fire-EMS Apparatus Committee,in conJUnCtion with .the Fleet Manager, is revieWing apparatus specifications', total life cycle costsand Fire-EMS fleet replacement needs. This issue will.be addressedwith a recommendation to the City. Manager during the upcoming fleet replacement cycle.; . Uniform Concerns - Fire-EMS uniform standards are in COITIpliance with NFPA. standards and have been recommended by an employee baSed uniformcoml11ittee. Most recently, that same committee has recommended enhancemen.ts to theuniforl11 specification thatwill address the concerns of professionalism and appearance. Page 6 . Reduction-NulTlberof Si9nificantFires - A citizen commented on the reduttionin the numberoffires. It was stated that one year should. not be used as a standard by which staffin9 decisions are made. We agree with this stp,tement. The Fire-EMS Department responded to 87 significant fires in 2004, 82 in 2005, l8in 2006, and 74 in 2007. - The reduction in the number of signifiCant firesisa positive trend for the community and one that is tracked on an 'on-going basis. Fire im:::ident activity is reviewed quarterly and reallocates resources :if needed. Normally, any recommendation to reallocate resources isrnadeannually and coincides with the budget development process. To maintain lnternationalatcred'itation, a trend analysis must be done and resource adJustments made as deemed necessary., · p..srksandJ3,~creation FI_!ness, C.enters . The Fitness Centers are operated on a "service model" rather than a "business modeL" Under the "service model" concept, the focus is on providing antnessand WeHness offering in a small, family and community oriehted environment ata reasonable cost. . The performance of the Fi'tness Centers has been evaluated periodically since inception. While the current budget ,environment has precipitated a closer evaluation of programs from a budgetary perspective, the recommentlation to discontinue the individual fitness component at Addison and Jackson is based primarily on low membershiP. For FY 2007 Addison and' JaCkson had aVerage monthly paid membership of 51 and 38 respectively, compared to 63 at Wilson and 67 at Breckinridge. . While it is not expette,d that membershi'rvrevenue will cover all of the pa.rt-tirne.wage expense associated With operating each fitness center under the service model concept, it is a factor in evaluating the overall performance from the standpoint of whether it may be better to tonsiderother strategies for the delivery of services., In FY 2007,revenue coVered 48% of the parHime wage expense at Addisonand 43% at Jackson, compared to 7$% at Wilson and 76% at Breckinridge, . Given low membership as referenced aboVe, the recommendation Was developed to transition from the individual fitness .center concept to offering solely group fitness classes. This model.appears to be successful at Addison based on the fact that 22 of the 24 group programs offered during FY 20.o7were actually conducted. . The Bretkinridge Fitness (enter workout area is s!ightlylarget than Addison. While the dOSing of Addison as an individual fitness center may result in an increase in the number of patrons at Breckinridge, research indicates that those attending Addison use the, center'between the hours of 4:.00 p.m. and 5:30 p.m., compared to 5:00 p.rn. to 7:0.0 p.m. at Breckinridge. Page 7 · Repair of Eureka Pq.rk._Tennis. Courts . The estimate to repainhefburEureka Park tennis courts is $92,070, This includes an asphalt overlay, color resurfacing, painting the lines, netpoles, sleeves, h~rdware, and removing/re-installing the fen<:e. . Two of the courts teceiveda full overlay in 2001 and the other two courts in 200L All fbur courts have cracKs. Mos! of the cracks are minor, with several approaching moderate size. These cracks were hand-filled withsealeril1 2006. Funding in the amount of approximately $30,000 was available for athletic court resurfacing and provided formaintenance every two to three years. . It is the rec.ommendation of staff to fund this project from the cash funding that has been appropriated for the Parks and Recreation Master Plan. · Publications . The table below contains information on the major publications distributed in response to a question from Council Member Mason. me Frequency bf Distribution (Per Year imes 1 time ____p times 61:imes $8,400 $58100 $29 500 12 times 3times 1 time Thankyou for your consideration of the items referenced above, I look forward to meeting with you during budget study. Sincerely, .. _ [\ (';. ....\,-k7 ,.,._ .'~ /4 ,/~" _ .-J ,.~ j L7-'(itf!.~4t""'--!! :J:;bf.A4./J~~ Darlene L. BurcKam . City Manager DLB:sms c: Stephanie M. Moon, City Clerk Jesse A Hall, Director ,of Finance William M. Hackworth, City Attorney Ie Q)i o 01' _ __I co., -5 gi~1 L. "0'0' r- Q) "'"! a::: Q): Ie ,0 ;~It: i~l.g , I Q) 1 a::: t/) .- l: l1) E - t/) ;:, .- "'0 ~ Q) o IE o (U l: o ;::; ;:, - ;::; t/) l: o o <( i =1 ifi ~--rSI ~'Ol e 1"""1 oi.gi gs i , ...J I Q) 1 "'" I I Ia:::l~ I i .+--t-2' -"- i I, 0 0'> I !(ij1+::Oi I 01 0 ! ""'I J=I ~ '" e Q) o 0) Q) ,-co -tic ~ ::I (]) (I)-ge 0:: Q) Q) ..... 0 co ::II .....". (I) (1) , O::j e O;le. , t: Q)1 ::I ~I -g lDI .- l: (l) E .s::: (.) CU - - <C IN 10 It.q, i'or- 1N '$. I:') C") N ~j ~I Ll".i N.I il'- 10'> -..,... 1r: II:') I'$. 'V -11.0 N I. i' '....~....I 1N ~:_~ , . I +~l IIX), ilX) 1 l -- -i 1..0.., NI 10'> I i l <0 'VI Ni l-.il ;-~ 10 I iT- I I I i I I ~I ::I lJ) co I~ If-'- I 1:')'. ..- N ro IX) 'V ..... t ::II 0, <.)1 ~I ::II ~, ~I 10 ,,--01 O~,l ~I -j NI 'V ..... q ..... N '$. I'$. o 100 ~ II'-: ..... 10 IN 10 I~ ~ i~ 1 i '<0 1<0 I","" . ,T":"" ;~ 'V I 'V 1'<t II'- 'N -.i Ir: IX)!O 0'> I"'"" i~ IX) 10) I:') I..... 1.0 I~ r: ''V (X) o "'"" Q) ::I e Q) > Q) 0:: - 10 'fl;;... Q) e o 'ii) lJ) 'E IE , I~i ,~ I ,.,-., l~ IN 10> I~ II'- l"t '-'---'"~I'(O o i~ ['(ij I;:::? jiE 1'(]) 1..c 1(1) ....01 0......., ro ro M 'V (0 o d (0 '$. o o ..,... ro I'- 'V lJ'i ..,... '$. (X) (X) N 0'> 1'-. il'- '''t 11.0 :~ cri ..,... ,I'- ~I"- 01 I:~I :l'~ 1 It lJ). Q)1 -gj 'Oi XI (])i Q)I lJ) co .0 e o t5 ::I "0 (]) a::: '" .... >; i~ < ..... '0 I::: ,<( ,lJ) i:i::: - co .Q) I~ '0 E IE '0 o CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 . Fax: (540) 853-1138 City Web: www.roanokeva.gov June 4, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Job Responsibilities for Fire/EMS and Police Public Information Specialists As follow up to discussion with City Council during budget work session, attached is information - regarding job duties and responsibilities of our Fire/FMS and Police public information specialist positions. Should you have any questions or desire additional information, do not hesitate to contact me. Subject: Sincerely, /bMl~ Brian Townsend Assistant City Manager for Community Development Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Darlene L. Burcham, City Manager James Grigsby, Assistant City Manager for Operations Police Depllltmcnt Education/Information Specialist: . The Education/Information Specialist (ElS) for the Police Department serves as the official spokesperson for the department, handling all media releases in accordance with the Freedom of Information Act. The public information position is mandated by the Commission on Accreditation for Law Enforcement Agencies (CALEA), the agency by through which the Police Department is nationally accredited. Under Chapter 54 the public information function includes assisting media personnel in covering news stories at the scenes of incidents; preparing and distributing agency media releases; arranging for, and assisting at media conferences; coordinating and authorizing the release of information about victims, witnesses, and suspects; coordinating and authorizing the release of information concerning confirlential agency investigations and operations: and developing procedures for releasing information when other public service agencies are involved in a mutual effort. The current EIS is knowledgeable of what information can and cannot be released according to State Code and FOIA. The EIS is Monday through Friday, 8 a.m. to 5 p.m., however this schedule is subject to change in the event of a critical incidents. The EIS must be available to work at any time, and she has a cell phone in which she can be reached by pulice persunnel and media 24 hums a day, seveu days a week. Having this position allows officers to focus on serving citizens during critical incidents, without being distracted at incident scenes by media inquiries. The EIS handles media inquiries, taking this responsibility oil officers and E-911 dispatchers, who must dispatch emergency responders to calls and who by policy are not permitted to make media releases. During the 2007 calendar year the ElS issued 274 press releases and held six press conferences. (The number for press releases does not include media calls responded to after regular business hours and on weekends.) When the EIS takes personal leave a supervisor must be pulled away from his or her duties to handle the public information function. The EIS gathers information and works in conjunction with the City Attomey's Office to respond to FOIA requests made by media representatives and citizens. She teaches a media relations class to all recruits and newly promoted sergeants. This course teaches recruits and sergeants the philosophy of the news gathering and reporting, and the impoltance of maintaining a positive relationship with these agencies. The EIS is responsible for educational campaigns. This includes creating brochures and flyers that are used to inform the community about issues such as crime prevention, various services offered by the Police Department, and any other issues of concern for the public. The EIS writes proclamations for the Police Department that are read during City Council meetings. For three fiscal years the EIS produced an annual report for the Police Depattment. The department has since combined with the annual report produced by Ms. Burcham's office, and the EIS submits information from the Police Department for this report. Information is also submitted regarding the department for Citizen magazine, City Comer, Around the Corner, the budget message, the State of the City Address, grants that the Police Department applies for, and weekly updates to City Council. Two alticles written by the EIS have been featured in Police Chief magazine. Infolmation was also provided for an article about the city's response to domestic violence that was featured in American City and County magazine. Each year !he EIS prepares between 20 and 25 award nominations for awards offered by the Governor of Virginia, Virginia Association of Chiefs of Police (V ACP), International Association of Chiefs of Police (IACP), Virginia Municipal League (VML), Virginia State Police, American Red Cross, Woodmen of the World, and others. In 2004 the department was awarded third place in the state by the V ACP for it's submission to the Virginia Law Enforcement Challenge. This award recognizes efforts made to promote traffic safety. During that year the department received national honorable mention by the IACP for the same award. The V ACP awarded the Police Department second place in 2005 and first place in 2006. The department was awarded third place in 2006 by the IACP. Other awards prepared by the EIS in which the department received include the following: American Red Cross Celebration of Heroes (2005 and 2008), Virginia State Police Fraud Fighters (2008), Mothers Against Drunk Driving (2005, 2006, and 2007) IACP Environmental Crimes Committee Chief Dave Cameron Award (2007), V ACP Medal of Valor (2005 and 2007), V ACP Lifesaving Award (2007), Roanoke Regional Chamber of CoulUlen.:e Officer of the Year (2005, 2006, and 2007), Citizen Alumni Academy Officer of the Year and Rookie of the Year (2006 and 2007), and the Woodmen of the World (2007 and 2008). The EIS also oversees the Police Department's internal awards committee. The.EIS fields calls and e-mails (those sent to poIice@roanokeva.gov and those sent to citymgr@roanokeva.gov regarding the Police Department) from citizens, and maintains the Police Department's web site. When the Chief or one of the Deputy Chiefs is requested to speak at a public function. the EIS prepares speeches for these individuals. The EIS has also prepared speeches for Mayor C. Nelson Harris for a 2006 press conference about gang activity, Vice-Mayor David Trinkle for the department's 2007 flag pole dedication ceremony, Council Member Gwen Mason for the. department's dedication in 2006 of Phase II of the new police building, assisted in preparing a speech for Council Member Bev Fitzpatrick, and prepared remarks for Council Member Sherman Lea during a 2006 briefing to City Council regarding the Domestic Violcncc Forum. The EIS has also prepared remarks for City Manager Darlene Burcham for the dedication of Phase II of the new police building and for the flag pole dedication ceremony; and provided information on various occasions for speeches made by United States Attorney John Brownlee. Lastly, the EIS plans events. Joint press conferences have been held with the United States Attorney's Office and the United States Marshal Service. The EIS planned the 2006 Regional Law Enforcement Memorial Service (and serves on that board every year), the dedication of Phase II of the new police building, the flag pole dedication ceremony, and has assisted the Police Department each year with displays for Citizen Appreciation Day. The EIS planned Crime Prevention Awareness Day in 2007, and assisted with planning in 2005 and 2006. In 2006 the V ACP held its annual conference in Roanoke. The EIS assisted that agency in notifying the media about different events that took place during the conference, planning a Host Chief night (an event held each year in which the Chief of the host city holds a banquet welcoming conference attendees), and planning daytime activities for the spouses of conference attendees. The EIS was also available to assist the V ACP on any other issues as needed. The success of lhhs cunference gave law enforcerneI1l execulivl::s frorn across lhe slate a pusitive experience during their stay in Roanoke. EducationlInformation Specialist / Fire - EMS Reports to: Fire-EMS Chief Description of Job This position plans, develops, and delivers information to citizens, through education and the media. Plans and implements public safety education programs and activities. Conducts research and analysis of public safety issues and needs. Prepares a variety of information, speeches, reports and completes records as required. Bachelor's degree from four-year college or university with major course work in education, communication, journalism or related field; one to three years related experience and/or training in planning, implementing and evaluating public education programs and/or news reporting, and public relations; or equivalent combination of education and experience. Familiarity in a public safety environment helpful. Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia. Works a flexible schedule that may include nights, weekends and on-call duty. SUMMARY Plans, develops, and delivers information to citizens, through education and the media ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Plans and implements public safety education programs and activities for schools, day care centers, health care facilities, businesses, private residences, and the community at large Conducts research and analysis of public safety issues and needs Evaluates and develops educational goals, objectives, policies and procedures including program content, methods and instructional materials and techniques Prepares a variety of information, speeches, rep0l1s and completes records as required Makes presentations as needed Organizes and conducts training workshops and individual training sessions for public safety education programs Provides public information/promotional materials and activities including publicity materials, press releases, audio-visual production, marketing, media relations and related art work Maintains contacts with media representatives to present accurate information about events Responds to the scene of incidents that create, or arc likely to create mcdia intcrcst AlTanges news conferences and assist with preparation of department persOlmel Coordinates the release of information regarding victims, witnesses, suspects and confidential departmental investigations and operations Coordinates the access of media representatives at crime scenes, major fires, or other catastrophic events as needed Participates in public safety planning for major events and festivals Serves as department's public relations representative on various community committees Other Defined Duties and Responsibilities: Grant Writer and Coordinator Accreditation Manager Coordinates Child Safety Seat Installation Program Coordinates Smoke Detector and CO Detector Installation Program Prepares and designs print publications (ie: brochures, annual report, flyers) Helps with Recruitment initiatives Develops, presents and manages fire and life safety programs with local schools and daycares, including and not limited to: puppet shows, Fire Prevention Week Art Contest, Risk Watch, fire safety visits, safety presentations, etc. . . Works with Fire Marshals Office to counsel juvenile fIre setters Works with Virginia Tech's REACT Program (Recovery Effort After Child Trauma) to aid children affected by fire incidents. Aids Fire-EMS Chief with talking points for press conferences and community events as needed. Coordinates Safety Events for the community with other community agencies (ie: Safe Kids Roanoke, Total Action Against Poverty, etc.) TRINKLE 38069-0512008 ROANOKE CITY COUNCIL RECESSED SESSION MAY 12, 2008 2:00 P.M. CITY COUNCIL CHAMBER AGENDA ' 1. Call to Order--RolI Call. Council Member Lea was absent. The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be repl,ayed on Channel 3 on Friday, May 16 at 7:00 p.m., and Sunday, May18 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing"'impaired. Statement of Purpose. "Mayor Harris. Adoption of measures in connection with the City's Recommended 2008-2009 Fiscal Year Budget. 1 Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2008- 2009 General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. No action taken. 1. Amendment of the City's Fee Schedule (Compendium) in connection with certain fees for cigarette tax penalty, motor vehicle -license for motorcycles, moped registration, courthouse security, fire engine and emergency medical services standby, emergency medical services, fire lane and fire hydrant violation, and land disturbing permit, effective July 1, 2008. Adopted Ordinance No. 38069-051208 (6-0) Adopted Ordinance No. 38070-051208 (6-0) Adopted Ordinance No. 38071-051208 (6-0) Adopted Ordinance No. 38072-051208 (6-0) Adopted Resolution No. 38073-051208 (6-0) Adopted Ordinance No. 38074-051208 (6-0) Adopted Ordinance No. 38075-051208 (6-0) 2. Adoption of Annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Fund appropriations for the fiscal year beginning July 1, 2008 and ending June 30, 2009. Adopted Budget Ordinance No. 38076-051208 (6-0) 3. Adoption and establishment of a Pay Plan for officers and employees of the City, effective July 1, 2008, and providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees; continuation of various programs; payment of a monthly stipend to certain board and commission members; and salaries of the City's Constitutional Officers. Adopted Ordinance No. 38077-051208 (6-0) 4. Approval of certain supplemental benefits under the City of Roanoke Pension Plan, effective July 1, 2008. Adopted Ordinance No. 38078-051208 (6-0) 5. Endorsement of an update to the Capital Improvement Program for Fiscal Year 2009-2013; and appropriation of funds. Adopted Resolution No. 38079-051208 and Budget Ordinance No. 38080-051208(6-0) 2 6. Appropriation of funds for construction of a new central branch YMCA complex and Roanoke River greenway projects and greenways development, in the amount of $200,000.00, respectively. Adopted Budget Ordinance No. 38081-051208 (6-0) 7. Appropriation of $325,000.00 in connection with local incentives for Enterprise Zone projects. Adopted Budget Ordinance No. 38082-051208 (6-0) 8. Approval of the 2008-2009 Annual Update to the 2005-2010 Consolidated Plan and authorization to submit the complete Annual Update to the United States Department of Housing and Urban Development (HUD) for final review and approval. Adopted Resolution No. 38083-051208 (6-0) 9. Adjournment. 3 TRINKLE 38069-0512008 ROANOKE CITY COUNCIL RECESSED SESSION MAY 12, 2008 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Council Members Lea and Wishneff were absent. The Invocation was delivered by Council Member Beverly T. Fitzpatrick, Jr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor C. Nelson Harris NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's Council meeting will be replayed on Channel 3 on Friday, May 16 at 7:00 p.m., and Sunday, May 18 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. Statement of Purpose. Mayor Harris. Adoption of measures in connection with the City's Recommended 2008-2009 Fiscal Year Budget. 1 Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2008- 2009 General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. No action taken. 1. Amendment of the City's Fee Schedule (Compendium) in connection with certain fees for cigarette tax penalty, motor vehicle license for motorcycles, moped registration, courthouse security, fire engine and emergency medical services standby, emergency medical services, fire lane and fire hydrant violation, and land disturbing permit, effective July 1 , 2008. Adopted Ordinance No. 38069-051208 (5-0) Adopted Ordinance No. 38070-051208 (5-0) Adopted Ordinance No. 38071-051208 (5-0) Adopted Ordinance No. 38072-051208 (5-0) Adopted Resolution No. 38073-051208 (5-0) Adopted Ordinance No. 38074-051208 (5-0) Adopted Ordinance No. 38075-051208 (5-0) 2. Adoption of Annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Fund appropriations for the fiscal year beginning July 1, 2008 and ending June 30, 2009. Adopted Budget Ordinance No. 38076-051208 (5-0) 3. Adoption and establishment of a Pay Plan for officers and employees of the City, effective July 1, 2008, and providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees; continuation of various programs; payment of a monthly stipend to certain board and commission members; and salaries of the City's Constitutional Officers. Adopted Ordinance No. 38077-051208 (5-0) 4. Approval of certain supplemental benefits under the City of Roanoke Pension Plan, effective July 1, 2008. Adopted Ordinance No. 38078-051208 (5-0) 5. Endorsement of an update to the Capital Improvement Program for Fiscal Year 2009-2013; and appropriation of funds. Adopted Resolution No. 38079-051208 and Budget Ordinance No. 38080-051208(5-0) 2 6. Appropriation of funds for construction of a new central branch YMCA complex and Roanoke River greenway projects and greenways development, in the amount of $200,000.00, respectively. Adopted Budget Ordinance No. 38081-051208 (5-0) 7. Appropriation of $325,000.00 in connection with local incentives for Enterprise Zone projects. Adopted Budget Ordinance No. 38082-051208 (5-0) 8. Approval of the 2008-2009 Annual Update to the 2005-2010 Consolidated Plan and authorization to submit the complete Annual Update to the United States Department of Housing and Urban Development (HUD) for final review and approval. Adopted Resolution No. 38083-051208 (5-0) 9. Adjournment. 3 ~~ ROANOKE DEPARTMENT OF FINANCE Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 461 Roanoke, Virginia 24011 540.853.2821 fax: 540.853.6142 May 12, 2008 TO: Honorable Mayor and Members of Council FROM: Jesse A. Hall, Director of Finance SUBJECT: Certification of Funding I, Jesse A. Hall, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 2008 - 2009 General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Services Fund, and Grant Fund budgets will be available for appropriation. ~/t~ Director of Finance JAH:kf CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38075-051208 amending and reordaining the Code of the City of Roanoke (1979), as amended, by adding a new subsection (f) to Section 11.1-5, Land disturbinq permit requirements, to Chapter 11.1, Erosion and Sediment Control, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~hJ.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue The Honorable Evelyn Powers, Treasurer K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance R. Brian Townsend, AssisJ:ant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Thomas N. Carr, Director of Planning Building and Development Chrjstopher L. Chittum, Planning Administrator Jeffr'ey S. Shawver, Building Commissioner , ' K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12, 2008 correspondence. doc (} ~'k 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38075-051208. AN ORDINANCE amending and reordaining the Code of the City of Roanoke (1979), as amended, by adding a new subsection (f) to Section 11.1-5, Land disturbing permit requirements, to Chapter 11.1, Erosion and Sediment Control; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of a new subsection (f) to Section 11.1-5, Land disturbing permit requirements, to Chapter 11.1, Erosion and Sediment Control, to read and provide as follows: Sec. 11.1-5. Land disturbing permit requirements. (j) The fee for a land disturbing permit shall be $100.00 plus $50.00 per acre. 2. This ordin'ance shall be effective on July 1,2008. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~0?~ City Clerk \' ' . - O-Adding new subsection to Section 11_] -5-land disturbing,doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk ~ STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38074-05120'8 amending Section 20-89, Penalties for unlawful parkinq, Division 3, Duties of Police Officers: Penalties for Unlawful Parking, Article IV, Stoppinq, Standinq and Parkinq, Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended, in order to increase the fines for parking in a fire lane or blocking a fire hydrant, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed' meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~(Y).~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Municipal Code Corporation, P. O. Box 2235, .Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue The Honorable Evelyn Powers, Treasurer K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate Lora A. Wilson, Law Librarian . Jesse A. Hall, Director of Finance James L. Grigsby, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development A. L. Gaskins, Chief of Police . David Hoback, Chief, Fire-EMS Sherman M. Stovall, Director, Office of Management and Budget Dana B. Long, Manager, Billings and Collections. K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc f. 00 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38074-051208. AN ORDINANCE amending Section 20-89, Penalties for unlawful parking, Division 3, 1 \ /' '~' Duties of Police Officers; Penalties for Unlawful Parking, Article IV, StolJping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended in order to increase the fines for parking in a fire lane or blocking a fire hydrant; providing for an effective date; and dispensiI:!-g with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by amending Section 20-89, Penalties for unlawful parking, Division 3, Duties of Police Officers, Penalties for Unlawful Parking, Article IV, Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic to read and provide as follows: ~ 20-89 Penalties for unlawful parking. (a) It shall be unlawful and shall constitute a parking violation, unless otherwise designated as a misdemeanor, for any person to violate any of the provisions of division I ofthis article. (b) Written notice from a police officer for violation of division 1 of this article and penalties. (1) Every person receiving written notice from a police officer that he has violated any of the sections of division I of this article may waive his right to appear and be formally tried for the violation set forth in the notice upon the voluntary payment, as penalty and in full satisfaction of such violation, of the penalty set forth below. Such penalty shall be paid to the city treasurer during the regular,working hours of his office or through any other method established by city council for the routine payment of such penalties. For purposes of this subsection, penalties shall be deemed to have been "paid" when full payment therefore has been received by the city treasurer, regardless of whether such penalty is paid in person or is mailed. The city treasurer shall be authorized to accept partial payment of penalties due. Penalties for parking violations shall be as follows: I L:\A TTORNEY\DAT A \CL TS 1 \Measures\Code Amendment Amending Section 20-89 for Unlawful Parking Fees 2008.doc TABLE INSET: Column 1 Column 2 Column 3 Section Violation Penalty Penalty If paid within 15 days of the issuance by an If paid after 15 days of the issuance by an officer of a notice of violation officer of a notice of violation 20-65(3); 20-65(6); 20-65(7); 20-65(10); 20- $10.00 $25.00 65(12); 20-65(13); 20-70; 20-72; 20-73 or , 20-75 20-65( 14) or 20-68 First violation Warning Ticket N/A 20-65(14) or 20-68 Second violation, but the 15,00 30.00 first violation on that calendar day 20-65(14) or 20-68 Second violation on the 30.00 45.00 same calendar day 20-65(14) or 20-68 For the third or more 45.00 60.00 violation on that calendar day 20-69 (except subsection (i)) 20.00 20.00 20-65(1); 20-65(2); 20-65(5); 20-65(8); 20- 20.00 35.00 65(9); 20-66; 20-67; or 20-71 20-65(15) 25,00 40.00 20-65(4) -JJ,OO 50,00' -4MQ 65.00 2Q 85(4) or 20-74 JJJlQ 50.00 ~ 65.00 . 20-69(i) or 20-76 125.00 140.00 .______. ~{n.~l}!_4es_~}JLQQp!(?_~e~~fn.gfC!~:"__..._._..______._m_..__c.______.....______....._______.._____.._ r--- -- . *** 2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 3. This ordinance shall be effective July 1,2008. ATTEST: ~(,j} \j/(,}!,~ 1/1/ , " ..'1 ( I^nObY.. ,,", '.';;'"h,. e ',l 'j! 0" City!"Ci~rk.' \ ' 2 L\A TTORNEY\DA T A \CL TS 1 \Measures\Code Amendment Amending Section 20-89 for UnlaWful Parking Fees 2008.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853.2541 Fax: (540) 853-1145 E-mail: c!erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: . . I am attaching copy of Ordinance No. 38072-051208 amending sl-21, Courtroom security assessment, Code of the City of Roanoke, (1979), as amended, to increase the assessment by the City of a fee to provide funding of courthouse security personnel, pursuant to s53.1-120, Code of Virginia (1950), as amended, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~'in. ~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Octavia Johnson, City Sheriff The Honorable Evelyn Powers, Treasurer- K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence,doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Office of Management and Budget Dana B. Long, Manager, Billings and Collections K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc ~~ t( IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGlNIA The 12th day of May, 2008. No. 38072-051208. AN ORDINANCE amending ~1-21, Courtroom security assessment, Code of the City of Roanoke, to increase the assessment by the City of a fee to provide funding of courthouse security personnel, pursuant to ~53.1-120, Code of Virginia (1950), as amended; providing for an effective date; and dispensing with the second reading by title ofthis ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Section 1-21, Courtroom security assessment, Code of the City of Roanoke, is hereby amended to read and provide as follows: ~1-21. Courtroom security assessment. As authorized by Section 53.1-120, Code of Virginia (1950), as amended, effectiY6 July I, 2002, the clerks of the city's district and circuit courts, respectively, shall assess and collect the sum of4Weten dollars $~10.00 as part of the costs in each criminal or traffic case in which the defendant is convicted of a violation of any statute or ordinance. Such sums shall be collected by the clerk ofthe court in which the case is heard, remitted to the city treasurer, and be held by the treasurer subj ect to appropriation by city council to the sheriffs office for the funding of courthouse security personnel. 2. This Ordinance shall be in full force and effect on and after July I, 2008. 3. Pursuant to ~ 12 of the Roanoke City Charter, the second reading by title paragraph of this ordinance is hereby dispensed with. ATTEST: . " \,;1' I '(!j i/ I ~:\\!'i" ,.." '!/i. " .,.. :/ ': "'/,' / \ i ,. " ,.. . ,;fJ1'j rn oo-.v City-Clerk ~ '-\ '\ CITY OF ROANOKE OFFICE OF THE CITY CLERK .215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Resolution No. 38073-051208 providing for the amendment of certain Fire and EMS fees, and the establishment of a new Fire Engine Standby Fee; providing for an effective date; and directing amendment of the Fee Compendium. ' The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~m.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney James L. Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget David Hoback, Chief, Fire-EMS K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc o;s <' ~ '5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38073-051208. A RESOLUTION providing for the amendment of certain Fire and EMS fees, and the establishment of a new Fire Engine Standby Fee; providing for an effective date; and directing amendment ofthe Fee Compendium. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The following Fire and EMS fees to be charged by the Fire-EMS Department, as more particularly described in the letter of the City Manager to Council dated May 12, 2008, are hereby established for the following types of services: EMS Standby Fee EMS Basic Life Support Fee EMS Advanced Life Support 1 Fee EMS Advanced Life Support 2 Fee Old Fee $35/hour ~ $3W ~ New Fee $50/hour $350 $450 $600 2. The following Fire and EMS fee is hereby established to be charged by the Fire EMS Department as more particularly described in the letter of the City Manager to Council dated May 12, 2008, for the following type of service: Fire Engine Standby Fee $IOO/hour 3. The above mentioned amended and established fees shall be effective July I, 2008. 4. The Fee Compendium ofthe City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of that date, shall be amended to add the amended and new fees to be charged by the Fire-EMS Department.' . ;; IIi ATTEST: i ~1n:~ City Clerk L:\ATTORNEY\DATA\CLTSl\Measures\Resolution amending several Fire and EMS fees.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinanc:e No. 38071-051208 amending and reordaining Section 20-138, Fees, Division 2, Reqistration, Article VII, Mopeds, Bicycles and Electric Power-Assisted Bicycles, Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke, (1979), as amended, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~hJ.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue The Honorable Evelyn Powers, Treasurer K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate . Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Dana B. Long, Manager, Billings and Collections K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence,doc ~ -3. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38071-051208. AN ORDINANCE amending and reordaining Section 20-138, Fees, of Division ( '""' \ , ,) 2, Registration, of Article vrt, Mopeds, Bicycles And Electric Power-Assisted Bicycles of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 20-138, Fees, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke, is hereby amended and reordained to read and provide as follows: ~ 20-138. Fees. When a moped is registered, there shall be paid as a fee the sum of fwefifteen dollars ($~15.00). When the registration is changed from one (I) person to another or from one moped to another, there shall be paid the sum of five dollars ($5.00). When a number plate or tag is issued to replace one that has been mutilated, lost, stolen or misplaced, there shall be paid the sum of one dollar ($1.00). Such sums shall be paid to the city treasurer, and shall be used for the purpose of defraying the costs and expenses incident to the registration of such mopeds and carrying out the provisions of this article. 2. ' This Ordinance shall be in full force and effect on and after July I, 2008. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with,. ATTEST: ;n,.~ City Clerk. K:\Measures\Code Amendment 20-138 Moped Registration Fees 2008.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S~ W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38070-051208 amending and reordaining Section 20-28(d), Tax Imposed, Article II, Vehicle Licenses,Chapter 20, Motor . Vehicles and Traffic, Code of the City of Roanoke, (1979), as amended, and dispensing with second -reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~M.~~ Stephanie M. Moon, CMC City Clerk Attachment pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12, 2008 correspondence. doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Dana B. Long, Manager, Billings and Collections K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12, 2008 correspondence,doc ~~~ ;;;., IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38070~051208. AN ORDINANCE amending and reordaining Section 20-28( d), Tax Imposed, of Article II, Vehicle Licenses of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. Section 20-28( d), Tax Imposed, of Chapter 20, Motor Vehicles and Traffic, Code of the City of Roanoke, is hereby amended and reordained to read and provide as follows: ~ 20-28. Tax Imposed. An annual license tax is hereby imposed on the motor vehiCles, trailers and semitrailers listed below and operating within the city as follows: *** d. EghtFifieen dollars ($&15.00) for a motorcycle, with or without a sidecar. *** 2. This Ordinance shall be in full force and effect on and after July I, 2008. 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: \; . (,;,.; i ..Q..+. . n'" -~! )y, ~ I\~":l::"- e City Clerk. K:\Measures\Code Amendment 20-28 Motorcycle License Fee 2008.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 1 5, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38069-051208 amending Article 'VIII, Ciqarette Tax, Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, by establishing a new Section 32-199.1, Penalties for late payment, fraud. evasion, etc., to allow the imposition of monetary penalties and interest due to late payment or evasion of the cigarette tax as authorized by Section 58.1-3832 of the Code of Virginia (1950), as amended, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~m.~. Stephanie M. Moon, CMC City Clerk Attachment pc: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence,doc Darlene L. Burcham May 15, 2008 Page 2 pc: Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Raymond F. Leven, Office of the Magistrate Lora A. Wilson, Law Librarian Jesse A. Hall, Director of Finance Sherman M. Stovall, Director, Office of Management and Budget Dana B. Long, Manager, Billings and Collections K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc (\ ) 01C IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. . No. ~8069-051208" ~ AN ORDINANCE amending Article VIII, Cigarette Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979) as amended, by establishing .a new Section 32-199.1, Penalties for late pavment, fraud, evasion, etc., to allow the imposition of monetary penalties and interest due to late payment or evasion ofthe cigarette tax as authorized by Section 58.1-3832 of \ the Code of Virginia (1950) as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The Code of the City of Roanoke (1979) as amended, is hereby amended by the addition to Article VIII, Cigarette Tax, of Chapter 32, Taxation, of a new Section 32- 199.1, Penalties for late pavment, fraud, evasion, etc., which shall read and provide as follows: Sec. 32- 199.1. Penalties for late payment, fraud. evasion, etc. In addition to the seizure of unstamped cigarettes as allowed herein, a late payment penalty in the amount often percent (10%) of the tax that is due for such cigarettes shall be imposed monthly upon any person, dealer or seller owing such tax to the locality. In the event the tax is not paid due to fraud or evasion of the tax, a penalty in the amount offifty percent (50%) of the tax that is due shall be assessed monthly upon such person, seller or dealer owing such tax to the locality. Interest shall be imposed upon all taxes overdue and unpaid in the amount of three quarters of one percent (0.75%) of the tax per month. Provided, however, the mere possession of untaxed cigarettes in quantities of not more than six cartons shall not be a considered a violation of this article. 2. This ordinance shall be in: full force and effect on July I, 2008. I C:\DOCUME-l \cleml \LOCALS-l \Temp\notesEl EF34\-6499000.doc 3. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~n,.~ City Clerk. 2 C:\DOCUME--l \clcml \LOCALS-l \TempmotesEl EF34\--6499000.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva_gov May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Proposed Rate and Fee Changes Background: In developing the budget for Fiscal Year 2008-09, departments were asked to examine their fee structures and, where feasible, propose fee or rate changes. that focus on recovering the cost of providing services. The recommended Fiscal Year 2008-09 budget incorporates proposed fee and rate structure changes for the following: a cigarette tax penalty; motor vehicle license for motorcycles; moped registration; the courthouse security fee; fire engine and EMS standby fees; the EMS fee; fire lane and fire hydrant violations; and a new land disturbing permit fee; and business license taxes for contractors, real estate appraisers, and brokers. Considerations: CiQarette Tax Penalty The state code provides for a penalty of one-half of the amount of the tax against business owners who sell untaxed cigarettes. Currently, when cigarettes are seized and destroyed, a financial penalty is not imposed. The proposed penalty is $.0135 per cigarette. Motorcycle Vehicle License Currently, an annual license tax of eight dollars ($8.00) is imposed on motorcycles, with or without a sidecar, operating within the City. The proposed license tax is fifteen dollars ($15.00). Honorable Mayor and Members of City Council May 12, 2008 Page 2 Moped Registration Fee Currently, when a moped is registered in the City, a fee of five dollars ($5.00) is charged. The proposed registration fee is fifteen dollars ($15.00). Courthouse Security Fee Currently, the Clerks of the City's District and Circuit Courts are authorized to assess and collect the sum of five dollars ($5.00) as part of the costs in each criminal or traffic case in which the defendant is convicted of a violation of any statute or ordinance. Based on the amount now allowed by state code, it is proposed that this fee be raised to ten dollars ($10.00). Fire Enqine and EMS Standby Fee Currently, no fee is charged when City fire engines are requested by organizations to be on standby for non-City sponsored events. The Fire Department proposed this fee to cover its operating costs for both overtime and engine use. The proposed fee is one hundred dollars ($100.00) per hour. Currently, a fee of thirty-five dollars ($35.00) is charged when City EMS units are requested by organizations to be on standby for non-City sponsored events. This fee is also being increased to cover EMS costs. The proposed fee is fifty dollars ($ 50.00) per hour. EMS Fees Currently, the EMS fees charged citizens for Basic Life Support, Advanced Life Support 1, and Advanced Life Support 2 are three hundred dollars ($300.00), three hundred and sixty dollars ($360.00), and five hundred and fifty dollars ($550.00) respectively. It is proposed that these fees be raised to the maximum reimbursement amounts approved last year by Medicare. The proposed fees are three hundred and fifty dollars ($350.00) for Basic Life Support, four hundred and fifty dollars ($450.00) for Advanced Life Support 1, and six hundred dollars ($600.00) for Advanced Life Support 2. Fire Lane and Fire Hydrant Violation Fees Currently, the penalty charged citizens for parking in a fire lane or obstructing a fire hydrant is thirty-three dollars ($33.00). The proposed fee is fifty dollars ($ 50.00). Land Disturbing Permit Currently, the City charges a review fee for land development plans such as erosion and sediment control which is intended to cover review costs. However, the City does not currently charge for the land disturbing permit in order to defray the cost of site inspections. It is recommended that a land disturbing permit fee of one hundred dollars ($100.00) plus fifty dollars ($50.00) per acre be charged to cover the cost of inspections, monitoring, Honorable Mayor and Members of City Council May 12, 2008 Page 3 and enforcement. The State Code requires a public hearing before the enactment of such fees; Council conducted such a hearing May 1. Business License Tax Changes to the business license tax for contractors, real estate brokers, and real estate appraisers are also recommended. A public hearing on the recommended revisions to the business license tax is scheduled for May 19, 2008. Recommended Action: Approve the attached ordinances and resolutions and amend the City's fee and rate schedule to reflect the aforementioned fees effective July 1, 2008. Respectfully submitted, Darlene L. Burcham City Manager DLB:rbl c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Honorable Brenda S. Hamilton, Clerk of the Circuit Court Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Asst. City Manager for Community Development Sherman M. Stovall, Director of Management and Budget Ron S. Albright, General District Court Clerk Brenda Hamilton, Clerk of the Circuit Court H. David Hoback, Fire Chief David C. Wells, Juvenile & Domestic Relations Court Clerk Chris L. Chittum, Planning Administrator CM08-00067 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 1 5, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Jesse A. Hall Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Hall: I am attaching copy of Budget Ordinance No. 38076-051208 adopting the annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2008 and ending June 30, 2009, and dispensing with the second reading by title of this ordinance. The abovereferencedmeasure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in 'full force and effect upon its passage. Sincerely, ~~.~. Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Sherman M. Stovall, Director, Office of Management and Budget Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc ~') ~ COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38076-051208. AN ORDINANCE adopting the annual General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2008, and ending June 30, 2009; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds in the fis~al year beginning July 1, 2008, and ending June 30, 2009, shall constitute General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services, and Grant Funds and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: General Fund Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Revenue - State/Federal Charges for Current Services Miscellaneous Total Revenues $ 101,584,000 74,724,000 1,266,000 1,535,000 784,000 68,716,000 10,763,000 522; 000 $ 259,894,000 Appropriations Treasurer Clerk of Circuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Magistrate General District Court Circuit Court Commissioner of the Revenue Sheriff Jail Commonwealth's Attorney Cost Collections Unit City Council City Council - Mayor Bowers City Council - Vice Mayor Lea City Council - Council Member Trinkle City Council - Council Member Mason City Council - Council Member Nash City Council - Council Member Price City Council- Council Member Rosen City Attorney City Clerk Municipal Auditing Department of Finance Office of Billings and Collections Real Estate Valuation Board of Equalization Residual Fringe Benefits Miscellaneous Transfers to School Fund Transfers to Greater Roanoke Transit Company Transfers to Debt Service Fund Transfers to Other Funds Electoral Board Office of Communications City Manager $ 2,466,695 14,178,463 $ 1,713,477 79,279 $180,142 6,169 5,876 4,676 5,876 4,676 4,676 4,676 $ 2,116,213 761,573 1,082,744 11 ,543 $ 1,008,320 1,497,583 1,724,515 24,808 2,494 36,689 590,154 1,086,940 16,645,158 1,792,756 216,767 937,495 571,603 646,428 3,972,073 2,046,915 100,000 63,347,461 1,424,509 21,150,879 5,329,144 324,031 652,809 855,992 Roanoke Arts Festival Roanoke Arts Commission Memberships and Affiliations Economic Development . Personnel Lapse Contingency Human Resources . Employee Health Services Department of Management and Budget E911 Center E911 Wireless Director of General Services Management Services Purchasing Building Maintenance Custodial Services Fire Administration Fire Support Fire Operations , Fire Airport Rescue Emergency Management Emergency Medical Services Director of Public Works Solid Waste Management Transportation - Streets and Traffic Transportation - Paving Transportation - Snow Removal Transportation - Street Lighting Transportation - Engineering & Operations Environmental Management ; Engineering Planning, Building, and Development Building Inspections Neighborhoo,d Support Citizens Service Center Neighborhood Services 1 99, 1 81 359,620 1,687,663 1,049,798 (2,620,026) 2,588,662 $ 1,264,367 576,269 1,840,636 550,317 $ 2,280,414 446,277 2,726,691 $ 195,448 109,486 374,722 679,656 $ 4,508,436 1,057,768 5,566,204 $ 896,886 1 , 117,380 13,871,626 687,124 89,223 3,217,909 19,880,148 $ 264,734 7,125,987 5,443,198 3,082,111 110,280 955,989 1,628,480 138,644 1,676,438 20,425,861 $ 1,526,729 0 845,981 107,977 26,870 1,593,417 4,100,974 Parks Parks & Recreation Administration Youth Services Recreation Director of Human Services/Social Services Benefits Social Services - Services Employment Services Foster Parent Training Human Services Support Virginia Institute for Social Services . Training Activities Hospitalization Youth Haven Outreach Detention Crisis Intervention Health Department Mental Health Human Services Committee Comprehensive Services Act (CSA) CSA - Administration Virginia Cooperative Extension Service Police Administration Police Investigation Police Patrol . Police Services . Police Training Police Animal Control Libraries Law Library Total Appropriations $ 3,548,996 1,642,485 605,926 1,232,715 $ 1,571,453 5,807,907 15,899,284 1,623,735 139,591 366,960 $' 523,022 255,262 629,841 $ 492,650 3,557,943 13,177,815 3,668,311 724,508 1,098,475 $ 3,676,239 153,874 7,030,122 25,408,930 476,924 61,626 1,408,125 1 ,480,864 448,890 598,030 11,176,087 153,852 79,827 22,719,702 3,830,113 $ 259,894,000 Civic Facilities Fund Revenues Operating $ 2,422,000 Non-Operating 2,468,100 Total Revenues $ 4,910,100 Appropriations Operating Expenses $ 3,260,799 Promotional Expenses 255,642 Debt Service 1,393,659 Total Appropriations $ 4,910,100 ParkinQ Fund Revenues Operating $ 2,934,960 Total Revenues $ 2,934,960 Appropriations Parking Coordination $ 65,048 Market Garage 159,485 Elmwood Park Garage 167,914 Campbell Garage 128,302 Center in the Square Garage 128,751 Church Avenue Garage 272,155 Tower Garage 250,897 Gainsboro Garage 175,943 Market Lot 16,779 Elmwood Lot 33,865 Warehouse Row Lot 15,645 Williamson Lot 25,960 Higher Ed Center Lot 24,140 Debt Service 1,470,076 Total Appropriations $ 2,934,960 Market BuildinQ Fund Revenues Operating $ 286,500 Non-Operating 35,000 Total Revenues $ 321,500 Appropriations Operating Expenses $ 321,500 Total Appropriations $ 321,500 Department of TechnoloQV Fund Revenues Operating Non-Operating Total Revenues $ 7,329,328 150,000 $ 7,479,328 Appropriations Technology Operating Capital Outlay , Debt Service Radio Shop Total Appropriations $ 5,500,783 882,356 579,800 516,389 $ 7,479,328 Risk Manaqement Fund Revenues Operating Total Revenues $ 15,065,188 $ 15,065,188 Appropriations Risk Management Administration Risk Management - Other Expenses Total Appropriations $ 1,060,724 14,244,975 $ 15,305,699 School Fund Revenues $ 142,904,577 Appropriations $ 142,904,577 School Food Services Fund Revenues $ 5,358,223 Appropriations $ 5,358,223 Grant Fund Revenues Virginia Juvenile Community Crime Control Act Total Revenues $ $ 121,799 121,799 Appropriations Substance Abuse Services - Court Services Unit Enhanced Community Services - Court Services Unit Total Appropriations $ 47,020 74,779 $ 121,799 2. That all salaries and wages covered by the Pay J:>lan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and he is hereby authorized and directed to transfer between accounts such appropriations for salaries and wages for the labor force as may be necessary to cover' cost of labor performed by one department for another. , 4. That, with the exception of the School and School Food Services Funds, funding for all outstanding encumbrances, at June 30, 2008, are re-appropriated to the 2008-09 fiscal year to the same department and account for which they are encumbered in the 2007-08 fiscal year. 5. That this ordina'nce shall be known and cited as the 2008-09 General, Civic Facilities, Parking, Market Building, Department of Technology, Fleet Management, Risk Management, School, School Food Services and Grant Funds Appropriation Ordinance; and 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ,', \.... ATTEST: m~",'II'" _', i.' . .. ',"1 t)~ City Clerk. . . '\"0-- . '\ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 . Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk \ May 15, 2008 " Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk I am attaching copy of Ordinance No. 38077-051208 to adopt and establish a Pay Plan for officers and employees of the City effective July 1, 2008; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned duties in a non-uniform capacity; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; authorizing annual salary increments for employees performing fire inspector duties; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Policing Specialist program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base annual salary for any employee of the Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff; providing for the salary of the City's General Registrar; providing for the salaries of the City's Constitutional Officers, and dispensing with the second reading by title of this ordinance. K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence,doc Darlene L. Burcham May 15, 2008 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and will be in full force and effect on July 1, 2008. Sincerely, ~.".,.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable Brenda L. Hamilton, Clerk of Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, Treasurer The Honorable Octavia Johnson, City Sheriff Jesse A. Hall, Director of Finance Troy A. Harmon, Municipal Auditor William M. Hackworth,'City Attorney Beryl Brooks, City's Registrar R. Brian Townsend, Assistant City Manager for Community Development James L. Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Office of Management and Budget Keli Greer, Director, Human Resources Susan S. Lower, Director, Real Estate Valuation Wilhemina Boyd, Director, Civic Facilities David Hoback, Chief, Fire-EMS A. L. Gaskins, Chief of Police Martha P. Franklin, Secretary, City Planning Commission Rebecca J. Cockram, Secretary, Board of Zoning Appeals Candace R. Martin, Secretary, Architectural Review Board K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc ~'t.~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of May, 2008. No. 38077-051208. AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the City effective July I, 2008; providing for certain salary adjustments and merit increases; authorizing armual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned duties in a non- uniform capacity; authorizing annual salary increments for certain members of the Fire- Emergency Medical Services Department who are certified as Emergency Medical Technicians; authorizing armual salary increments for certain members of the Fire-Emergency Medical Services Department who are members of the Regional Hazardous Materials Response Team; authorizing armual salary increments for employees performing fire inspector duties; providing for continuation of a police career enhancement program; providing for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing for a Community Policing Specialist program; providing for payment of a monthly stipend to certain board and commission members; providing for an increase in base armual salary for any employee of the Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff; providing for the salary of the City's General Registrar; providing for the salaries of the City's Constitutional Officers; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council oftheCity of Roanoke as follows: 1. Pursuant to ~2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of K:\MeasuresWearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc the City on July I, 2008, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: Pay Minimum Annual Maximum Annual Grade Salary Salary 04 $18,402.48 $29,444.03 05 $19,322.90 $30,916.69 06 $20,771.40 $33,234.39 07 $22,375.62 $35,801.05 08 $24,721.69 $39,554.91 09 $27,316.97 $43,707.41 10 $30,187.45 $48,299.76 11 $32,313.72 $51,702.00 12 $36,029.51 $57,647.27 13 . $40,173.86 $64,278.18 14 $44,792.73 $71,668.53 15 $49,944.42 $79,911.02 16 $56,415.93 $90,265.60 17 $62,903.20 $100,645.39 18 $70,137.05 $112,219.48 19 $79,173.90 $126,678.24 20 $88,278.50 $141,245.71 2. The Pay Plan adopted by this Ordinance shall remain in effect until amended by Council. 3. Pursuant to ~2-68, Code of the City of Roanoke (1979), as amended, effective July I, 2008, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a K:\MeasuresWearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc 2 pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service ofthis City. 4. Performance increases, of up to two percent (2%) of the employees' current base salary, may be awarded officers and employees according to their performance scores. Effective July I, 2008, for officers and employees appointed or hired after July 1, 2007, performance increases shall be prorated based on the number of pay periods served pursuant to policies and procedures promulgated by the City Manager. 5. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's sal~ry is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 6. Annual salary increments payable on a bi-weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY INCREMENT Appraiser I $ 2,000.00 Appraiser II $ 2,000.00 Arts Festival Manager $ 2,000.00 Assistant City Managers $ 2,000.00 (unless City Manager has assigned a City vehicle to the individual Assistant) Assistant Director of Civic Facilities $ 1,110.00 City Attorney $ 2,500.00 , City Clerk $ 2,500.00 Deputy Director of Real Estate Valuation $ 2,000.00 Director of Civic Facilities $ 2,000.00 K:\MeasuresWearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc 3 Director of Finance $ 2,500.00 Director of Planning, Building and Economic Development $ 2,000.00 Director of Real Estate Valuation $ 2,000.00 Municipal Auditor $ 2,500.00 Senior Tax Compliance Administrator $ 2,000.00 Special Projects Coordinator $ 2,000.00 Supervising Appraiser $ 2,000.00 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar salary increments for other employees of the City Manager. 7. In order equitably to cQmpensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual salary increment of $600.00 payable on a bi- weekly basis as a uniform allowance. 8. Each employee of the Fire-Emergency Medical Services Department hired by the City as a Firefighter prior to April 18, 1991, who has'received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual salary increment of$I,200 payable on a bi-weekly basis. 9. Each employee of the Fire-Emergency Medical Services Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials K:\MeasuresWearly Measures\2008\PA YPLAN ordinance for 2008-2009.doc 4 and who is a member of the Regional Hazardous Materials Response Team shall be accorded an \, annual salary increment of $1 ,200 payable on a bi-weekly basis. 10. Each employee of the Fire-Emergency Medical Services Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire-EMS Chief shall be accorded an annual salary increment of $1,500 payable on a bi- weekly basis. 11. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,050 to $4,684 payable on a bi-weekly basis. 12. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2%) of base salary. 13. The City Manager is authorized to continue a merit pay program for Firefighter/Emergency Medical Technicians who attain an EMT-I or Paramedic certificate. The annual pay supplement shall be in the amount of $4,000 payable on a bi-weekly basis. If a qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8, above, then the employee shall, in addition to the EMT stipend, receive the difference between such stipend and the merit pay authorized hereby. 14. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner K:\Measures\ Yearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc 5 Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year ofthe date of appointment. 15. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall be awarded to members of the Architectural Review Board. The requirement for certification of members by the Virginia Certified Architectural Review Program, adopted by Council effective July I, 2004, is suspended until the Program has been fully developed and made operational by . the Virginia Department of Historic Resources (VHDR). 16. When any salary increase provided in paragraphs 4, II, 12 or 13 ofthis Ordinance would cause an officer or employee to exceed the maximum annual pay range applicable to such officer's or employee's position, such officer or employee shall receive a salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position. 17. Each employee of the Sheriffs office who meets qualifications for Master Deputy Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to base annual salary. This increase shall be capped at no more than five percent (5%) above the pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet required qualifications and is removed from appointment by the Sheriff shall have the base annual salary reduced by five percent (5%). 18. The City's General Registrar shall be eligible July 1, 2008, for a salary increase equal to the base raise percentage increase approved by City Council for City employees. 19. Effective July I, 2008, the salaries of the Clerk of Circuit Court, Commonwealth's Attorney, Commissioner of the Revenue, City Sheriff, and City Treasurer, the City's Constitutional Officers, shall be their then current salary increased by two percent (2%), unless subsequently modified by ordinance duly adopted by Council. K:\Measures\ Yearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc 6 20. Any increase in compensation due to any officer or employee due under this ordinance shall be first paid beginning with the paycheck of July 9,2008. 21. The provisions of this ordinance shall be in full force and effect on and after July I, 2008. 22. Pursuant to ~12 of the Roanoke City Charter, the second reading by title paragraph of this ordinance is hereby dispensed with. ATTEST: ~^". 'rn~ ,/i -.'....:.t: '. . t\~ \' J -.I', . " \I ! ':. 'I ,., !' 'i ',:! . . 'City{]erk. K:\MeasuresWearly Measures\2008\P A YPLAN ordinance for 2008-2009.doc 7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Jesse A. Hall Director of Finance Roanoke, Virginia Dear Ms. Burcham and Mr. Hall: I am attaching copy of Ordinance No. 38078-051208 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City 'of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is in full force and effect on July 1, 2008. Sincerely, ~h,. ~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Sherman M. Stovall, Director, Office of Management and Budget Andrea F. Trent, Retirement Administrator , K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc ~~f IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38078-051208. AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain oftheir surviving spouses; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council ofthe City of Roanoke as follows: I. The retirement allowance payable on account of certain members of the City of Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July I, 2007, shall effective Jldy I, 2008, be increased by one and three fourths percent (1.75%) of itself, not including any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, and not including any Retirement Supplement, as provided for in ~22.2-61, Retirement Supplement, ofthe Code ofthe City of Roanoke (1979), as amended (hereinafter "City Code"), calculated as of July I, 2008. 2. The increase in benefits provided for in Paragraph I of this ordinance shall apply to the following categories of persons entitled to receive benefits under the City of Roanoke p'ension Plan only: a. Any member of the Employees' Supplemental Retirement System (hereinafter "ESRS") or of the Employees' Retirement System (hereinafter "ERS") retired under ~22.2-43, Normal Service Retirement, or under ~22.2- 47, Retirement and Service Retirement Allowance Generally, respectively, of the City Code. ' b. Any member of ESRS or ERS retired under ~22.2-50, Nonoccupational Disability Retirement Allowance, of the City Code; or c. Any member of ESRS or ERS retired under ~22.2-51, Occupational Disability Retirement Allowance, ofthe City Code; or d. Any member ofthe ESRS retired under ~22.2-44, Early Service Retirement Allowance, or 922.2-45, Vested Allowance, or any member of ERS retired under ~22.2-48, Earlv Service Retirement Allowance, or S22.2-49, Vested Allowance, of the City Code; or e. Any surviving spouse of a member, provided such surviving spouse is entitled to benefits under Article IX, Payment of Benefits, of Chapter 22.2, Pensions and Retirement, of the City Code, and further provided that the deceased member through whom the surviving spouse is entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b., 2.c., or 2.d. of this ordinance; or f. Any member retired under ~22.2-75, Pensions for Members of Police and Fire Departments as of December 31. 1945, of Chapter 22.2, Pensions and Retirement, of the City Code, or the surviving spouse of any such member. 3. This ordinance shall be in full force and effect on July I, 2008. 4. Pursuant to the provisions of Section 12 ofthe.Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: W~}m.~ I City Clerk. I CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P.O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER Deputy Director email: ann_shawver@ci.roanoke.va.us JESSE A. HALL Director of Finance email: jesse_hall@ci.roanoke.va.us May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Cost of Living Raise for Retirees - FY2009 Background: Retirees of the City of Roanoke Pension Plan (the Plan) are awarded cost of living adjustments (COLA) on an ad hoc basis by City Council. The Plan does not include a provision for an automatic COLA due to the significant actuarial cost and related increase in contribution rates. Thus, COLAs are not pre-funded in the Plan, but rather the increased cost is recognized when the increase has been awarded. Factors considered as part of the recommendation for an annual adjustment include change in the. Consumer Price Index, the increased cost to the Plan, the amount of raises provided by similar plans within the state, and the amount of increase provided by Social Security. Eligible members of the City of Roanoke Pension Plan received a 2.0% cost-of-living adjustment on July 1, 2007. This was the twelfth consecutive COLA provided to eligible retirees. Considerations: A proposed 1.75% increase to eligible members of the Plan, effective July 1, 2008, will increase the average annual retirement allowance by approximately $244, costing the Plan an additional $401,594 in benefits annually. The actuarial cost of a 1.75% COLA is estimated at $3.9 million to be funded over the next 25 years through an additional amount of approximately $206,650 annual payroll Honorable Mayor and Members of Council May 12, 2008 Page 2 contributions. All City operating funds along with the Roanoke Regional Airport Commission, School Board, Roanoke Valley Resource Authority, Roanoke Valley Detention Commission, Western Virginia Water Authority, and the Commonwealth of Virginia will assume their pro rata cost for funding the COLA. The recommended increase will apply to those retirees who retired on or before July 1, 2007, i.e., those retirees who have been retired for at least one year. Recommendation: We recommend adoption of the accompanying ordinance granting a 1.75% COLA for eligible retirees. We would be pleased to answer any questions you may have regarding this recommendation. Respectfully submitted, Darlene L. Burcham City Manager q~A.4J/ Jesse A. Hall Director of Finance DLB/JAH:ca Attachment c: William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Andrea F. Trent, Retirement Administrator ,; . STEPHANIE M. MOON, CMC City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telep~one: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk May 15, 2008 \ I am attaching copy of Resolution No. 38079-051208 endorsing the update to the Capital Improvement Program submitted by the City Manager by communication under date of May 12, 2008, in the total amount of $137,427,405.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008. SMM:ew Attachment Sincerely, M.~ Stephanie M. Moon, CMC City Clerk pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc 'J'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of May, 2008. No. 38079~051208. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 14, 2008. WHEREAS, by letter of May 12, 2008, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years 2009-2013 in the recommended Resource Allocation Plan totaling $137,427,405; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2009- 2013, and the related funding recommendations, as set out in the letter of the City Manager dated May 12, 2008. ATTEST: K:\MeasuresWearly Measures\2008\captial improvement program 2009 2013.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38080-051208 appropriating funding for the FY 2009-2013 Update to the Capital Improvement Program, and amending and reordaining certain sections of the 2008-2009 Capital Projects and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008. Sincerely, Jr!;::f!r.. ~ ~ ) Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development ' Sherman M. Stovall, Director, Office of Management and Budget K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc f IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38080-051208. AN ORDINANCE to appropriate funding for the FY 2009-2013 Update to the . Capital Improvement Program, amending and reordaining certain sections of the 2008- 2009 Capital Projects and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2008-2009 Capital Projects and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Capital Proiects Fund Appropriations Appropriated from General Revenue 08-300-9717 -9003 200,000 Appropriated from General Revenue 08-310-9655-9003 880,000 Appropriated from General Revenue 08-510-9620-9003 1,000,000 Appropriated from General Revenue 08-530-9552-9003 500,000 VDOT Match 08-530-9575-9210 251,800 Contingency 08-530-9575-9220 238,752 Appropriated from General Revenue 08-530-9736-9003 49,820 Appropriated from General Revenue 08-530-9823-9003 45,000 Appropriated from General Revenue 08-640-9750-9003 54,344 Revenues Transfer from General Fund 08-110-1234-1037 2,339,716 Fund Balance Economic Community Development Reserve - Appropriated 08-3337 (880,000) Grant Fund Appropriations Local Match Funding for Grants 35-300-9700-5415 150,000 Home Investment Partnership Program Local Match 35-615-8119-5507 92,375 Revenues Local Match Funding for Grants 35-300-9700-5207 150,000 Home Investment Partnership Program Local Match 35-615-8119-5220 92,375 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~" " .... !/ . .,hth~ City Cler,k. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Capital Improvement Program Update for FY 2009-2013 Background: The Capital Improvement Program (CIP) for Fiscal Years 2009-2013 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision to the Fiscal Years 2008-2012 C1P approved by City Council on May 14, 2007. It also reflects all planned future debt issuance for projects included in the recommended update to the CIP. Considerations: On April 21, 2008, City Council received the proposed C1P summary for Fiscal Years 2009-2013 as part of the Recommended Resource Allocation Plan. The Capital Improvement Program Summary Section in this document provides a summary of projects. The Capital Improvement Program for Fiscal Years 2009- 2013 is comprised of capital projects with estimated expenditures of $137,427,405. Existing projects recommended for additional funding include: · Fire-EMS Facilities - Melrose Station - $1,500,000 · Streetscape Projects - $1,150,000 · Police Academy - $1,300,000 · Market Garage - $6,640,000 Honorable Mayor and Members of City Council May 12, 2008 Page 2 New projects recommended to be added to the CIP include: · School Roof Repair/Replacement - $5,000,000 · Digital Radio - $6,900,000 Excluded from the C1P this year are the Federal funds for the Roanoke River Flood Reduction and State funds for the Commonwealth of Virginia Department of Transportation projects. The aforementioned Federal and State funds do not pass through the City's accounting records. State and Federal funds appropriated and expended by the City will continue to be included in the C1P. This C1P update also recommends a revision to the timing of debt issuance for the Library Master Plan, Parks and Recreation Master Plan, Roanoke River Flood Reduction, and Bridge Renovation projects. The C1P anticipates debt issuance as follows: · FY 2009 · Fire-EMS Facility Improvement Program - $1,000,000 · Police Academy - $5,500,000 · Library Master Plan - $1,858,000 . Streetscape Projects - $1,150,000 . Bridge Renovation - $1,700,000 . Market Garage Repairs - $6,640,000 . William Fleming High School - $15,850,000 · School Roof Repair/Replacement - $2,500,000 · FY 20 1 0 · Roanoke River Flood Reduction - $2,455,000 · Parks and Recreation Master Plan - $7,000,000 · School Roof Repair/Replacement - $2,500,000 · Bridge Renovation - $1,050,000 · Curb, Gutter, Sidewalks - $2,250,000 · Digital Radio Upgrade - $1,050,000 · FY 20 1 1 · Library Master Plan - $10,442,000 · Roanoke River Flood Reduction - $1,800,000 · Parks and Recreation Master Plan - $8,000,000 . Digital Radio Upgrade - $1,050,000 Honorable Mayor and Members of City Council May 12, 2008 Page 3 · FY 20 1 2 . Library Master Plan - $2,750,000 . Roanoke River Flood Reduction - $1,300,000 . Parks and Recreation Master Plan - $15,000,000 · Digital Radio Upgrade - $4,800,000 · FY 2013 · Roanoke River Flood Reduction $1,200,000 Debt service funds are gradually increased each year through systematic planning, but until bonds are issued, such funds are allocated to specific projects or for a specific purpose based on identified need. Funding of $2,339,716 and of $242,375 is included in the Transfer to Capital Projects Fund and Transfer to Grant Fund, respectively, and may be appropriated to project accounts for FY09. Of these amounts, $846,620 is recurring funding included in the Transfer to Capital Projects account for Bridge Maintenance Projects, Police Academy, Stormwater Management, and match for the Virginia Department of Transportation projects. On December 3, 2007, Council approved a performance and loan agreement for the restoration of the Hancock Building in the amount of $880,000. Funding for the agreement needs to be appropriated from the Economic and Community Development Reserve. Recommended Action: Approve a resolution endorsing the update to the CIP. Appropriate $2,339,716 included in the FY 2008-09 Transfer to Capital Projects Fund Account (01-250-9310-9508) and appropriate $242,375 included in the FY 2008-09 Transfer to Grant Fund to the respective accounts established by the Director of Finance for the following projects: o $500,000 to Capital Project Account (08-530-9552-9003) for Bridge Maintenance o $1,000,000 to Capital Project Account (08-510-9620-9003) for Roanoke River Flood Reduction o $45,000 to Capital Project Account (08-530-9823-9003) for Police Academy Building and Police Academy A&E o $49,820 to Capital Project Account (08-530-9736-9003) for Stormwater Management Honorable Mayor and Members of City Council May 12, 2008 Page 4 o $251,800 to Capital Project Reserve Account (08-530-9575-9210) for the City's local match for Virginia Department of Transportation projects. These funds will be subsequently transferred to specific transportation project accounts as needed. o $54,344 to Capital Project Account (08-640-9750-9003) for deer culling o $200,000 to Capital Project Account (08-300-9717-9003) for GRTC Trolley Match o $238,752 to Capital Improvement Reserve Contingency (08-530- 9575-9220) o $92,375 to Grant Fund Account (35-615-8119-5507) for Home Investment Partnership Program Match o $150,000 to Grant Fund Account (35-300-9700-5415) for Grant Matching. Appropriate funding in the amount of $880,000 from the Economic and Community Development Reserve for the Hancock building performance and loan agreement. Respectfully submitted, Darlene L. B rcham City Manager DLB:prw c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Sherman M. Stovall, Director of Management and Budget CM08-00066 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38081-051208 appropriating funding from the Economic and Community Development Reserve for the Greenways Development Projects and the YMCA Aquatic Center, and amending and reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008, and is ih full force and effect upon its passage. Sincerely, ~m.~~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12, 2008 correspondence. doc .~. ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38081-051208. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Greenways Development Projects and the YMCA Aquatic Center, amending and reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2008-2009 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Fund Balance Economic and Community Development Reserve - Unappropriated 08-620-9753-9003 08-620-9757 -9003 $ 200,000 200,000 08-3365 (400,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: . " / I ~ /). · j ,\rrn.'h-,. b O&..&w A~,_\ :' ." C City Olerk. '-' " \, . \ .,:" -,,,.., -;"\ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www,roanokeva.gov May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Appropriation of FY 2008-09 Funds for the YMCA Aquatic Center and Greenway Projects Background: Beginning in fiscal year 2002, the City of Roanoke committed to a $2.0 million investment, to be paid in $200,000 increments over a 1 O-year period to the Downtown Family YMCA. To date, $1.2 million has been appropriated for this project. Funds cover costs associated with the design and construction of a new central branch YMCA complex. City residents receive a discounted' membership rate, which allows them to visit any YMCA facility including the facility in the City of Salem. Beginning in fiscal year 2002, the City of Roanoke also committed to contributing $200,000 per year for 10 years for a total of $2.0 million to the Roanoke River Greenways project and greenways development. So far, the City has appropriated $1.2 million for this development process. Greenways have become a necessary commodity for communities across the United States since they are viewed as an essential amenity that encourages economic development. They connect people to various aspects of a community such as the parks, shops, schools and neighborhoods. As per the 2007 Roanoke Valley Conceptual Greenway Plan, the City's portion of the regional effort has focused upon five major greenway systems that cross multi-jurisdictional boundaries (Mill Mountain, Lick Run, Murray Run, Tinker Creek, and Roanoke's primary greenway artery, the Roanoke River Greenway). While these corridors are vital to the regional efforts, further c1oser-to-home Honorable Mayor and Members of City Council May 12, 2008 Page 2 planning is recommended to bring the greenways and active transportation opportunities to the neighborhoods. The current projects consist of the feasibility planning for Lick Run Phase III as well as connecting the Roanoke River and Tinker Creek Greenways; continued planning, design, and development of the Roanoke River Greenway with the Army Corps of Engineers; and establishing the Pathways to Healthy Neighborhoods plan. Recommendation: Adopt the accompanying budget ordinance which will appropriate $200,000 from the Economic and Community Development Reserve to the Downtown Family YMCA Account No. 08-620-9757-9003 and appropriate $200,000 from the Economic and Community Development Reserve to the Greenways Development Account No. 08-620-9753-9003. Respectfully submitted, Darlene L. Bu cham v City Manager DLB: rbl c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Asst. City Manager for Community Development Sherman M. Stovall, Director of Management and Budget CM08-00068 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 15, 2008 Jesse A. Hall Director of Finance Roanoke, Virginia Dear Mr. Hall: I am attaching copy of Budget Ordinance No. 38082-051208 appropriating funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, and amending and reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. \ The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 1 2, 2008, and is in full force and effect upon its passage. Sincerely, ~h1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget Brian Brown, Economic Development Administrator K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12, 2008 correspondence. doc ~ ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of May, 2008. No. 38082-051208. AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2008-2009 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations ... Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Fund Balance Economic and Community Development Reserve - Unappropriated 08-310-9630-9003 08-310-9736-9003 08-310-9738-9003 $ 50,000 250,000 25,000 08-3365 (325,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'r'0''mc City Cler~~' ' CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wish neff, Council Member Dear Mayor Harris and Members of City Council: Subject: Appropriation of FY 09 Funds for Enterprise Zone Background: A revised Virginia Enterprise Zone program was established by the General Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is a geographically defined area designated by the Governor. The state and local government enter into a partnership to encourage business expansion and recruitment by offering both state and local incentives. The City of Roanoke has two main zone boundaries, Zone 1 A and Zone 2. Zone 1 A has one sub zone and Zone 2 has two additional sub zone boundaries. The main difference between the zones is that the building facade grant is available only in Zone 1 A and its sub zone which incorporates the older industrial areas in the core of the City and downtown and the maximum caps differ slightly for certain fee rebates and programmatic incentives. There is a Parking Lot grant, which is exclusive to Zone 2. This grant provides incentives to businesses to pave gravel parking lots that have a direct connection to a City storm water detention pond, in order to decrease ongoing, long-term maintenance of these facilities. Consideration: A requirement of designation is that the City of Roanoke offer certain local incentives. These incentives were set forth in the original application and Honorable Mayor and Members of City Council May 12, 2008 Page 2 subsequent amendments approved by City Council. In order for the City of Roanoke to continue to offer the local incentives as set forth in the designation application and subsequent amendments, an annual appropriation of funds is needed. Based on funds remaining from previous appropriations, additional funding in the amount of $325,000 is required for fee rebates and related grants for Fiscal Year 2009. The building facade improvement program has become a very popular and useful tool in Enterprise Zone 1 A over the past several years. In calendar year 2007, $225,130 in facade grant funding leveraged approximately $823,339 in additional private investment in building facade improvements. In many cases, these facade improvements are part of overall building rehabilitation projects which result in additional real property investment. To address anticipated demand for the program in Fiscal Year 2009, based on historic utilization, an appropriation of $250,000 is needed. Additional funding in the amount of $75,000 is needed to continue providing for rebates. Recommendation: Adopt the accompanying budget ordinance appropriating $325,000 from the Economic and Community Development Reserve to the following accounts: 08-310-9630-9003 (Enterprise Zone Rebates) 08-310-9736-9003 (Enterprise Zone Facade Grants) 08-310-9738-9003 (Enterprise Zone Fee Grants) $ 50,000 $250,000 $ 25,000 Respectfully submitted, Darlene L. Bu . City Manager DLB: rbl c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director of Management and Budget Brian Brown, Economic Development Administrator CM08-00069 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk May 1 5, 2008 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38083-051208 approving the 2008-2009 Annual Update to the 2005-2010 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development for final review and approval, and authorizing the execution of all necessary ,documents pertaining to such Annual Update. The abovereferenced measure was adopted by the' Council of the City of Roanoke at a recessed meeting of the Council which was held on Monday, May 12, 2008. Sincerely, ~l'Y1.~ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Jesse A. Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Office of Management and Budget W. Daniel Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader K:\AGENDA CORRESPONDENCE\agenda correspondence 08\May 08\May 12,2008 correspondence. doc ~~; <.' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 12th day of May, 2008. No. 38083-051208. A RESOLUTION approving the 2008-2009 Annual Update ("Annual Update") to the 2005 - 20 I 0 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ("HUD") for final review and approval, and authorizing the execution of all necessary documents , pertaining to such Annual Update. WHEREAS, in order to receive Community Development Block Grant, HOME 1I1vestment Partnerships, and Emergency Shelter Grant funding, HUD requires that entitlement localities such as the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates; WHEREAS, opportunities for community input regarding the Annual Update were provided at public meetings held November 12, 2007, and April I, 2008, and at a City Council public hearing on May I, 2008, by a 30-day public review and comment period beginning April 2, and ending May 2, 2008, by dissemination of information to all library branches, the Law Library, the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and the Depariment of Management and Budget for public inspection, by letters to a mailing list of over 400 interested individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing information in The Roanoke Times and The Roanoke Tribune and on the City's website; and WHEREAS, the Annual Update must be approved by this Council and received by HUD on or about May 15, 2008, to ensure timely receipt of new entitlement funds. R-Approval of 2008-2009 HUD Plan.doc 1 THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual Update is hereby approved; and BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is hereby authorized, for and on behalf ofthe City, to submit the approved Annual Update to HUD for final review and approval, and to execute all necessary documents pertaining to such Annual Update, such documents to be approved as to form by the City Attorney, as more particularly set forth in the City Manager's letter dated May 12,2008, to this Council. 'm.~ R-ApprovaJ of 2008-2009 BUD Plan.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www,roanokeva.gov May 12, 2008 Honorable C. Nelson Harris, Mayor Honorable David B. Trinkle, Vice Mayor Honorable Beverly T. Fitzpatrick, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Approval of the 2008-2009 Annual Update to the 2005- 2010 Consolidated Plan Background: In order to receive Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) funding, the U.S. Department of Housing and Urban Development (HUD) requires that localities such as the City of Roanoke submit a 5-year Consolidated Plan (CP) and Annual Updates (AU). The City's current, HUD-approvedfive-year CP covers the period from July 1, 2005, to June 30, 2010, and was developed through an extensive process beginning in the spring of 2003. Public participation in the CP included community representatives on the plan's steering committee, public meetings to obtain community input, information disseminated to the Roanoke Neighborhood Advocates (RNA) and neighboring localities, information made available on the City's website and in the print media and announcements to a mailing list of more than 400 organizations and individuals. Considerations: In a letter dated March 28, 2008, Council Members received a summary version of the draft 2008-2009 AU, which included the tentative CDBG, HOME and ESG funding recommendations for Fiscal Year 2008-2009 and related information. The Honorable Mayor and Members of City Council May 12, 2008 Page 2 Comparable information was also provided to City Council on April 21, 2008, in a section of the City's Recommended Resource Allocation Plan. As with the five-year CP, outreach to engage the public in the 2008-2009 AU process took several forms. Public meetings were held November 12, 2007, and April 1, 2008, as well as a City Council public hearing on May 1, 2008. Those attending the April 1 st meeting received the same summary version of the AU provided to City Council. The plan was made available on the City's website and was also provided to RNA members and neighboring localities. Letters to the mailing list informed interested parties about the upcoming meetings, how to obtain additional information and how to comment, and ads were placed in the local print media. Copies of the complete draft 2008-2009 AU were placed at all library branches and the Law Library, the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and the Department of Management and Budget, for public inspection for a 30-day period beginning April 2, 2008. Funding for FY 2008-2009 will be available from the following sources: New HUD Entitlements Estimated New Program Income Local HOME Match Funds Estimated Prior Year Excess Program Income Estimated Prior Year Carry-over Total HUD Funds $2,610,618 461,173 92,000 224,058 290,623 $3,678,472 To ensure that the City's HUD fiscal year begins onJuly 1,2008, HUD must receive the Annual Update on or about May 15, 2008. Recommended Action: Approve the 2008-2009 Annual Update, as abstracted in the attached summary, and authorize the City Manager, or the City Manager's designee, to submit the complete Annual Update to HUD for final review and approval, including execution . of all necessary documents pertaining thereto, such documents to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Bu cham City Manager The Honorable Mayor and Members of City Council May 12, 2008 Page 3 Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Jesse A Hall, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director of Management and Budget Dan Webb, Acting Director of Neighborhood Services Frank E. Baratta, Budget Team Leader CM08-00061 Summary Draft 2008-2009 Annual Update to the 2005-201 0 Consolidated Plan ROANOKE CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2008-2009 Overview The City of Roanoke receives about $2,500,000 in new funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Shelter Grant (ESG). Roanoke is an entitlement community under the HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The total level of funding is determined by how much Congress appropriates for the entire nation. CDBG CDBG is a grant from HUD to the City of Roanoke that can be used for activities ranging from housing to economic development and from job training to construction projects. CDBG funds have been allocated to the City of Roanoke since 1975. For the 2008-2009 program year, the City estimates receiving $1.8 million in new CDBG funds. With carry- over and program income, a total of about $2.4 million is anticipated to be available. CDBG funds are primarily intended to benefit low- and moderate-income persons and areas, though a limited amount can also be used for reducing slums and blight. The amount offunds that can be used for administration, planning and human services is also limited. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2008-2009 program year, the City estimates receiving $684,000 in new HOME funds. Including carry-over and program income, over $1.1 million is anticipated to be available. HOME funds require a 12.5% match. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ("CHDOs"). Blue Ridge Housing Development Corporation is currently the City's only CHDO. ESG ESG funds provide for activities that assist homeless individuals and families. This grant is designed to improve the quality of existing emergency and transitional shelters for the homeless, assist with the costs of operating shelters, provide essential social services to homeless persons and help prevent homelessness. For the 2008-2009 program year, the City expects to receive $81,810 in new ESG funds. ESG funds require a dollar-for-dollar match. 1 FUNDING SUMMARY For Fiscal Year 2008-2009 Projects (All funds estimated and subject to change.) Funding Available CDBG: 2008-2009 Entitlement Grant 2008-2009 Program Income <a) 2007-2008 Carry-Over 2007-2008 Excess Program Income Subtotal - CDBG Funds Available HOME: 2008-2009 Entitlement Grant 2008-2009 Program Income <aJ 2008-2009 Local Match Funds 2007-2008 Carry-over 2007-2008 Excess Program Income Subtotal - HOME Funds Available ESG: 2008-2009 ESG Entitlement Grant Total 2008-2009 CDBG, HOME and ESG Funds Available Total 2008-2009 CDBG, HOME and ESG Funds Recommended for Allocation Balance of Funds Available <a) Estimated Program Income: CDBG: Hotel Roanoke Cooper Lease Sands Woody Loan TAP SRO Loan Home Loans/Atlantic Mortgage RRHA Rental Rehab Loans Other RRHA Projects HOME: RRHA Projects $400,000 $13,333 $6,722 $5,618 $5,000 $500 $5,000 $436,173 $25,000 $1,844,422 436,1 73 45,710 104.614 $2,430,919 $684,386 25,000 92,000 244,913 119.444 $1,165,743 $81,810 $3,678,472 $3,678,472 $0 2 2008-2009 HUD Funding Recommendations Funding by Category: Economic Development $621,925 Homeless Services 93,965 Housing Development 2,409,404 Human Development 325,254 Neighborhood Development $227,924 Total $3,678,472 Breakout: Total 08-09 Funding Supporting Development Activities in City Council "Focus $1,810,636 NeiQhborhoods" Fundinq by Proiect Proiect Name AQency Current ReQuested For 08-09 Affordable Home Rehab Proaram Plannina, Buildina & DeveloDment $0 $100,000 $100,000 ADDie Ridae Farm Swim for Success ADole Ridae Farm, Inc. $0 $46,281 $38,443 At-Risk Youth Activities for Success Goodwill Industries $0 $72,830 $0 Buildina Demolition/Resurfacina Lot for Parkina YWCA $0 $70,700 $0 Case Manaaement - Extended Services Brain Iniurv Services of Southwest Virainia $0 $46,431 $30,000 City of Roanoke Homeless Services Social Services $11,000 $12,155 $12,155 Community Youth Proaram Satellite St. John's CYP $25,700 $12,662 $12,662 Comoanion Animal Proiect Anaels of Assisi $0 $83,808 $0 CSA Proaram Services Social Services $0 $90,000 $90,000 Demolition Housina & Neiahborhood Svcs $130000 $135,000 $135,000 Emeraency Home Reoair Total Action Aaainst PovertY $100,000 $184,721 $100,000 Emoowerina Individuals wI Disabilities Blue Ridae Indeoendent Livina Center $58 000 $81 ,208 $58,000 Exoansion of Court Advocacv Services Rke Valley CASA Foundation $25,700 $13,000 $12,705 Fair Housina Investiaative Testina Proaram Housina & Neiahborhood SVC5 $0 $33,000 $15,000 Focus Forward YWCA $14,830 $22,800 $20,800 Goodwill Jobs Camous Goodwill Industries of the Vallevs $0 $100,000 $50,000 Harrison Museum Harrison Museum of African-American Culture $0 $100,000 $100,000 Historic Review Services Neiahborhood Services $10,000 $10,000 $10,000 Homeownershio Assistance Reserve Neiahborhood Services $0 $75,000 $75,000 Hotel Roanoke 108 Loan Payment Finance Deot. $463,616 $471,925 $471,925 Hurt Park Collaboration - Homeownershio Blue Ridae Housina Develooment Coro. $0 $585,700 $585,700 Hurt Park Collaboration - Homeownershio Habitat for Humanitv $0 $107,163 $107,163 Hurt Park Collaboration - Owner-Occuoied Rehab Habitat for Humanitv $0 $20,000 $20,000 Hurt Park Collaboration - Owner-OccuDied Rehab Rebuildina Toaether Roanoke $0 $60,000 $60,000 Hurt Park Collaboration - Owner-Occuoied Rehab Total Action Aaainst Poverty $0 $174,155 $162,123 Kid's Cafe SW Va Second Harvest Food Bank $19312 $9,512 $9,512 Mortaaae Assistance Proaram Plan nina, Buildina and Develooment $135,000 $146,940 $146,940 Neiahborhood Develooment Grant Proaram Neiahborhood Services $37,298 $50,000 $33,636 Park Street Sauare Rke Redevelooment & Housina Authority $650,000 $48,000 $48,000 Pathfinders Presbyterian Communitv Center $33,700 $22,579 $22,579 PeaceBuilders Proaram West End Center, Inc. $0 $81,622 $40,000 Prooerty Acauisition Fund Neiahborhood Services $0 $467,838 $467,838 Rebuildina Plan Blue Ridae Housina DeveloDment Coro. $0 $112,924 $112,924 Rehabilitation Assistance Reserve Neiahborhood Services $0 $95,716 $95,716 Restorative Justice of Juvenile Offenders Conflict Resolution Center $0 $30,296 $30,296 Roanoke Valley Interfaith Hosoitalitv Network Roanoke Vallev Interfaith Hosoitalitv Network $18,631 $20,000 $18,000 SE RCAP Office & Environment Center Southeast Rural Community Assistance Proiect $0 $75,000 $0 Southeast Healthcare Interventions Belmont Communitv Health Center $27,494 $13,860 $11,654 Soruce Uo Your Historic Home Old Southwest, Inc. $0 $100,000 $30,000 Targeted Infrastructure Neiahborhood Services $0 $175,000 $175,000 Transitional Livina Center Total Action Aaainst PovertY $16,831 $25,000 $23,000 TRUST, The Roanoke Vallev Trouble Center TRUST $31,831 $40,000 $20,010 Victorian Streetliaht Proiect Old Southwest Inc. $0 $48,600 $19,288 World Chanaers 2009 Blue Ridae Housina DeveloDment Coro. $75,000 $80,000 $80,000 Wrao Around Roanoke Family Services of Roanoke Valley $40,900 $27,403 $27,403 Totals D'I~~ ml~,~~j Ja~!IQ~~~m 2008/2009 CDBG/HOME/ESG Applications (In Alphabetical Order by Project Title) . Affordable Home Rehab Program (Department of Planning, Building and Development) Offers 1 O-year deferred, 0% interest home rehabilitation loans up to $40,000 to low- and moderate- income owners of owner-occupied or homes to be owner-occupied in Conservation Areas and Rehabilitation Districts. (Recommended: $100,000) . Apple Ridge Farm Swim for Success (Apple Ridge Farm, Inc.) Provides funding for swimming instruction and graduated levels of testing for Red Cross certification of skills and the development of a cadre of junior lifesavers, lifeguards, and water safety instructors to work within the Apple Ridge Farm swimming program and other employment sites. (Recommended $38,443) . At-Risk Youth Activities for Success (Goodwill Industries) Goodwill would offer specific activities to disadvantaged youth that will incorporate strategies and deterrents to their dropping out of high school. (No Funding Recommended) . Case Management - Extended Services (Brain Injury Services of Southwest Virginia) Funding for an additional case manager to serve City of Roanoke citizens with acquired brain injuries. (Recommended: $30,000) . City of Roanoke Homeless Services (Department of Social Services) Funding to implement strategies addressed in the "Ten-Year Plan to Eliminate Homelessness" and for continuing coordination efforts by the Council of Community Services. (Recommended: $12,155) . Community Youth Program Satellite (St.John's CYP, Inc.) Staff and program materials/supplies to assist the third year operations of satellite program offering activities such as life skills, tutoring, health and fitness and service learning to young teens. (Recommended: $12,662) . Companion Animal Project (Angels of Assisi) Funding would provide for services to the pets of low-income individuals, such as sterilization, assessment of animal's general health, rabies vaccination, licensing unregistered dogs and implantation of microchips. (No Funding Recommended) . CSA Program Services (Department of Social Services) Funds to coordinate assistance to youth served under the Comprehensive Services Act to allow them to remain at home and/or in the community and reduce placements in congregate care or residential treatment settings. (Recommended: $90,000) . Demolition (Department of Neighborhood Services) Funds to demolish vacant condemned structures in advanced state of deterioration. (Recommended: $135,000) . Emergency Home Repair Program (Total Action Against Poverty) Provides limited and emergency repairs and weatherization services to low/mod-income owner-occupied single- family homes. (Recommended: $100,000) . Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements such as ramps and grab bars. (Recommended: $58,000) 4 . Expansion of Court Advocacy Services (Roanoke Valley CASA Foundation) Staffing and program training of volunteers, materials, and supplies in order to increase the number of children to be served in the program. (Recommended $12,705) . Fair Housing Investigative Testing (Department of Neighborhood Services) Provides funds to Fair Housing Board to contract for testing services to evaluate compliance with fair housing laws in home sales, rentals and accommodations. (Recommended: $15,000) . Focus Forward (YWCA of Roanoke Valley) Essential services and operational costs of the shelter, such as staff salaries, rent, utilities, case management; food; bus passes; personal hygiene items; bedding and furniture; and client assistance funds. (Recommended: $20,800) · Goodwill jobs Campus (Goodwill Industries of the Valleys, Inc.) Provides funds to assist Phase II of the renovation of the Goodwill jobs Campus to construct ajob Development Center that will offer the training and employment opportunities. (Recommended: $50,000) · Harrison Museum (Harrison Museum of African-American Culture) Provides funds to assist the Museum with space renovation or other costs related to its relocation to another long-term location. (Recommended: $100,000) · Historic Review Services (Department of Neighborhood Services) Funds for contracted historic review services required by federal regulations prior to altering the appearance of housing or other structures with CDBG and/or HOME assistance. (Recommended: $10,000) · Homeownership Assistance Reserve (Department of Neighborhood Services) Additional funds to be made available as needed for downpayment and closing cost assistance. (Recommended: $75,000) · Hotel Roanoke Section 108 Loan Repayment (Department of Finance) Funds for the fifteenth of twenty installments to repay the $6,000,000 HUD Section 108 loan associated with renovating the Hotel Roanoke. (Recommended: $471,925) · Hurt Park Housing Collaboration - Homeownership (Blue Ridge Housing Development Corp. and Habitat for Humanity in the Roanoke Valley) As part of a five-agency collaboration with the City to address housing needs in this neighborhood, BRHDC and Habitat will undertake housing development for homeownership. (Recommended $692,863 [BRHDC $585,700, Habitat $107,163]) · Hurt Park Housing Collaboration - Owner-Occupied Rehabilitation (Habitat for Humanity in the Roanoke Valley, Rebuilding Together Roanoke, and Total Action Against Poverty) As part of a five-agency collaboration with the City to address housing needs in this neighborhood, Habitat, RTR and TAP will undertake owner-occupied housing repairs. (Recommended $242,123 [Habitat $20,000, RTR $60,000, TAP $162,123]) · Kid's Cafe (Southwest Virginia Second Harvest Food Bank) Staff position to oversee program distributing nutritious food to 34 Kid's Cafe Sites within the City. (Recommended: $9,512) · Mortgage Assistance Program (Department of Planning, Building and Development) Provides 1 O-year forgivable, 0% interest loans of up to $8,000 for downpayment and closing costs to assist low- and moderate-income families to buy homes in the City. (Recommended: $146,940) 5 . Neighborhood Development Grant Program (Department of Neighborhood Services) Provides for grants of up to $25,000 to neighborhood organizations in predominantly low-mod-income neighborhoods for community betterment and beautification projects. (Recommended: $33,636) . Park Street Square Project (Roanoke Redevelopment and Housing Authority) Funds for the fourth and final installment to provide a total of $2,350,000 in CDBG and HOME funds for this multi-family housing development. (Recommended: $48,000) . Pathfinders (Presbyterian Community Center) Staffing and program costs to provide therapeutic counseling services to low-income southeast City of Roanoke children with emotional and behavioral disorders. (Recommended: $22,579) . PeaceBuilders Program (West End Center, Inc.) Funding for staff and program costs in order to implement a program which addresses the problem of the prevalence of violent behavior and the lack of social competence among children. (Recommended: $40,000) . Property Acquisition Fund (Department of Neighborhood Services) Provides funding for acquisition of vacant land or property with existing standard or derelict structures for low- and moderate-income residential development, with income flexibility in areas under approved Neighborhood Revitalization Strategy Area plans. (Recommended: $467,838) . Rebuilding Plan (Blue Ridge Housing Development Corporation) Provides funds for BRHDC to construct, reconstruct or renovate housing in the Gilmer or other neighborhoods for sale to low- and moderate-income families. (Recommended: $112,924) . Rehabilitation Assistance Reserve (Department of Neighborhood Services) Additional funds to be made available as needed for rehabilitation of owner- and/or tenant-occupied housing. (Recommended: $95,716) . Restorative Justice for Juvenile Offenders (Conflict Resolution Center) Funds staff and program costs for the restorative justice program that responds to juvenile crime by bringing together victims, offenders, and community members in a non-adversarial community-based process. (Recommended: $30,296) . Roanoke Valley Interfaith Hospitality Network (Roanoke Valley Interfaith Hospitality Network) Essential services and maintenance/operation of the shelter; fuel and maintenance of the program's van; purchase of cots and bedding; client assistance funds; and housing security deposits. (Recommended: $18,000) · SE RCAP Office & Environment Center (Southeast Rural Community Assistance Project) Funds were requested for the interior demolition of 347 Campbell Avenue, which SERCAP has acquired for its new headquarters and model green technology facility anq environmental center. (No Funding Recommended) · Southeast Healthcare Interventions (Belmont Community Health Center, Inc.) Staffing, medical supplies and services, and program materials and supplies associated with providing healthcare services to the medically underserved population of Southeast Roanoke. (Recommended: $11,654) · Spruce Up Your Historic Home (Old Southwest, Inc.) Provides funds for OSW to assist low- and moderate-income homeowners with the costs of repairs to owner-occupied housing that will 6 improve neighborhood and comply with historic district requirements. (Recommended: $30,000) . Targeted Infrastructure (Department of Neighborhood Services) Provides funds to improve the infrastructure in Hurt Park as part of the City's revitalization efforts in this neighborhood. (Recommended: $175,000) . Transitional Living Center (Total Action Against Poverty) Essential services and maintenance/operation of the shelter; building maintenance; furniture; equipment replacement and repair; transportation; resident healthcare and substance abuse prevention. (Recommended: $23,000) . TRUST House (TRUST, Roanoke Valley Trouble Center) Essential services and maintenance/operation ofthe shelter; property insurance; furnishings; drug testing; food and hotel arrangements for families when TRUST is full. (Recommended: $20,010) . Victorian Streetlight Project (Old Southwest, Inc.) Provides funds for OSW, in coordination with American Electric Power, to purchase and install period street lighting in this historic district. (Recommended: $19,288. Note: An additional $19,300 is to be provided to this project from the Neighborhood Development Grant program funds listed above, as recommended by the Roanoke Neighborhood Advocates application review.) . World Changers 2009 (Blue Ridge Housing Development Corporation) BRHDC, in coordination with the North American Mission Board, Southern Baptist Convention (World Changers) will provide limited repairs to owner-occupied homes. (Recommended: $80,000) . Wrap Around Roanoke - (Family Service of Roanoke Valley) Provides funds for training and staff for the Wrap Around Roanoke Initiative to reduce out-of-home and out-of-community residential placements, enhance family stabilization and improve children's mental health, including providing a workshop for human service organizations to improve abilities and knowledge needed to coordinate comprehensive wraparound services. (Recommended: $27,403) 7 City of Roanoke 2005- 2010 Consolidated Plan Priorities and Objectives Preamble: As an urban center, the City of Roanoke provides a broad array of benefits and services to those who live, work or visit here. This willingness to address the needs of the community has also led to the City becoming a regional locus of needs. To thrive and remain healthy into the future, it is vitally important that the City establish and maintain a balance-in incomes, housing choices, economic opportunities and in all those elements by which a community's well-being is measured. The priorities and objectives ofthis 5-Year Consolidated Plan are set forth with the intent of contributing to this well-being. As such, they reflect the over-arching goals of: . Increasing homeownership . Reducing substandard housing . Increasing per capita income . Reducing segregation . Dispersing low- and moderate-income housing . Expanding market-rate housing The priorities and objectives encompass only those activities that will be assisted with the City's CDBG, HOME or ESG funds. City HUD administrative costs (eg. environmental review consultants; non-routine property inspections; special purpose advertisements) are implied by the activities and are not listed as separate priorities or objectives. In addition, CDBG funds to be used to repay the City's Hotel Roanoke Section 108 loan represent a contractual obligation and are not listed as a separate objective under the Economic Development priority. ECONOMIC DEVELOPMENT Priority Statement: Promote the creation, expansion, retention and health of business and industry, including the enhancement of workforce development and employment opportunities for youth and adults. Objectives: 1. Assist with improvements to 20 commercial/industrial properties located in target neighborhoods or other predominantly low/mod Census Tracts, Conservation Areas or Rehabilitation Districts, or in the Central Business District. 2. Provide workforce and related training reflecting area labor market employment opportunities for at least 100 individuals. 3. Create 100 jobs through financial assistance and/or business development services for entrepreneurs and/or expanding small companies. HOMELESS SERVICES Priority Statement: Promote activities, including efforts to encourage commitments on the part of neighboring communities and the region, to determine the nature and extent of homelessness, and reduce its incidence, impact or threat. Objectives: 1. Assist the emergency and transitional needs of homeless individuals and families, and those in danger of becoming homeless, through annual financial assistance for the repair, maintenance and operation of shelters or other activities. 2. Through interagency coordination and cooperation, including regional efforts, develop a comprehensive plan identifying strategies to eliminate homelessness in ten years. 8 HOUSING DEVELOPMENT Priority Statement: Promote the creation of new homeownership opportunities, the maintenance and improvement of existing housing, and the removal of structures that are unsuitable for rehabilitation, including activities addressing fair housing and the needs of special populations. Objectives: 1. Provide financial incentives to 60 middle-income homebuyers to acquire and/or rehabilitate substandard housing that is contributing to neighborhood blight. 2. Construct or rehabilitate and sell 95 single-family homes to low- or moderate-income homebuyers. 3. Provide housing counseling and education, including assistance in accessing private sector financing, for 100 potential homebuyers seeking to buy homes within the city. 4. Demolish or cause to be demolished, after consultation with the affected neighborhoods, 50 buildings determined to be infeasible for repair, due to advanced deterioration and/or other factors. 5. Assist the substantial rehabilitation of 100 owner- or tenant-occupied housing units. 6. Assist accessibility or other home modifications for 100 special needs units. 7. Construct or rehabilitate for sale or for tenant occupancy 15 special needs housing units. 8. Provide limited and emergency repairs for 100 owner-occupied single family homes. 9. Provide down payment and closing cost assistance for 50 homebuyers who are purchasing homes in the City 10. Conduct fair housing education and remove or reduce impediments to fair housing choice. HUMAN DEVELOPMENT Priority Statement: Promote activities which contribute to the healthy development of the City's youth, adults and families, including those with special needs. Objectives: 1. Assist 5,000 families and/or individuals through educational, cultural, health, social or other developmental services and activities. 2. Conduct a Valley-wide conference to develop strategies for improving regional coordination of human services. N ErG H BORHOOD DEVELOPM ENT Priority Statement: Promote activities to preserve and enhance the physical quality and vitality of the City's neighborhoods/village centers and develop the capacity of neighborhood individuals and organizations to participate in such activities. Objectives: 1. Assist the preservation and rehabilitation of 5 historically and/or culturally significant structures in the city's downtown and neighborhoods. 2. Assist at least 5 neighborhood-based organizations per year to conduct blight-reduction, beautification, crime prevention, leadership/capacity development, development planning, or other neighborhood improvement activities. 3. Improve street, lighting, drainage Or other infrastructure in at least 3 City neighborhoods. 4. Assist in the acquisition or improvement of 4 public facilities such as community, health or cultural center 9 Overview of the Hurt Park Neighborhood Revitalization Strategy Area (NRSA) Plan April 2008 City PlanninQ As in Southeast and in Gainsboro, since July 2007, the City has begun to invest a significant portion of its federal Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) funds to help revitalize Hurt Park. The resources of various City departments are also contributing to this effort. In the Southeast and Gainsboro neighborhoods, the investments spanned about a three-year period. It will probably be similar for the Hurt Park revitalization project. Hurt Park Selection For years, the City used most of its CDBG and HOME funds in projects that covered large portions of the community. While many benefited from these projects, the visible impact was spread too thinly to revitalize neighborhoods. In late 2001, City Council approved a policy to identify neighborhoods where the funds should be concentrated. Thereafter, a community task force recommended six target neighborhoods-Gainsboro, Gilmer, Hurt Park, Loudon-Melrose, Old Southwest and Washington Park- which Council adopted. To gain experience with the concentrated funding approach, a pilot project was first undertaken in Southeast, followed by the work in Gainsboro. In December 2005, the City Manager recommended and Council supported Hurt Park as the next target neighborhood after Gainsboro. Hurt Park Proiect Activities A revitalization effort has housing, economic, human and neighborhood development dimensions. City departments have identified and planned a number of options for improvements and are considering neighborhood views regarding activities to undertake. Everyone recognizes that rehabilitating existing housing and constructing new housing will be a high priority. Much work is needed on Rorer Avenue, but also on Salem Avenue and elsewhere. These efforts and the Housing Authority's redevelopment of its former public housing site on Salem Avenue will be mutually supporting. In addition, the City has facilitated a collaboration among the community's five nonprofit housing agencies to plan and implement a coordinated approach to addressing housing needs in the neighborhood. Along with the Housing Authority, the collaboration includes Blue Ridge Housing Development Corp., Habitat for Humanity in the Roanoke Valley, Rebuilding Together Roanoke and Total Action Against Poverty. These agencies are in the process of meeting with the Hurt Park Neighborhood Alliance and the project Advisory Committee to obtain feedback regarding the neighborhood housing activities anticipated to begin as soon as July 2008. Along with housing, other physical improvements such as streets, sidewalks and tree plantings are needed in some areas of Hurt Park. A large CDBG investment in public infrastructure in the area around the Housing Authority's redevelopment on Salem Avenue is already underway. Other possible infrastructure changes might include narrowing Salem Avenue to slow down the traffic. Adding new lighting and decorative stamped crosswalks in the business area at Patterson Avenue and 13th Street are also possibilities. In the area of benefits to business, the City's economic development staff will market Enterprise Zone incentives such as job, fa<;:ade improvement, and rehabilitation grants. Especially in the Patterson Avenue and 13th Street area, these incentives and infrastructure improvements could increase the vitality of this Village Center. Among the activities focusing on human development, the City's Health Department and Parks and Recreation staff are working together on ways to enhance healthy lifestyles. Meanwhile, other City departments such as the library system and youth services are considering programs to foster youth and adult personal development and engagement in community betterment activities. 10 Many activities will be part of the Hurt Park effort. The City's concepts have been and will continue to be brought to the public for its views. It is also likely the plans will evolve over the life of the project and through this continued consultation with the neighborhood. Concentratinq the Effort in Hurt Park Hurt Park contains many hundreds of residential, commercial and public-use parcels. The available resources cannot encompass all the improvements that would be desirable. By focusing the effort, more visible change can be created, building more excitement and, hopefully, attracting additional private investment. The City has visualized a main focus area starting on Salem Avenue in the vicinity of the Housing Authority's housing redevelopment and sweeping south and east, through Rorer Avenue to the commercial node at Patterson Avenue and 13th Street. Activities are anticipated in other areas of the neighborhood as well; however, the more concentrated the efforts, the more visible the changes will be. The Role of an Advisory Committee The City is genuinely interested in what the community thinks. Receiving ideas on what's needed and feedback on how revitalization activities are going strengthens the effort. Leadership of the Hurt Park Neighborhood Alliance (HPNA), the recognized neighborhood organization, was instrumental in forming a committee to advise the City and to help ensure that information about the revitalization activities flows to, from and among the stakeholders-the HPNA, residents, businesses, churches, non profits and others. The advisory committee is meant to be a vehicle for these stakeholder "communities" to become engaged in the project through representatives on the committee. After the project, the advisory committee may continue to exist for a specific purpose-as in Southeast, where that committee created the Belmont Community Healthcare Center-or blend with the neighborhood organization. The Neiqhborhood Revitalization Strategy Area (NRSA) Plan The CDBG funds that, along with HOME funds, form the core resources for the efforts in Hurt Park have a number of limitations imposed by law. Some flexibility in these limitations, especially in the area of housing, has been obtained by preparing a Neighborhood Revitalization Strategy Area (NRSA) plan and receiving approval from the U.S. Department of Housing and Urban Development (HUD), the source of the federal funds. Housing and other benefits can be made available to a broader income range of households, which helps to diversify and strengthen the community. The NRSA essentially draws on information from the City-Council-approved Neighborhood Plan about the history, demographies and needs of the area and identifies the revitalization activities planned according to HUD's NRSA guidelines, setting benchmarks for monitoring performance. The flexibility offered by an approved NRSA can be withdrawn by HUD if satisfactory progress is not maintained toward meeting the benchmarks. Over the life of the project there will be continued consultation with the neighborhood regarding the activities and implementation of the NRSA. 11