HomeMy WebLinkAboutCouncil Actions 10-06-08
LEA
38243-100608
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 6, 2008
9:00 A.M.
ROOM 159
AGENDA
Call to Order -- Roll Call. (Council Member Mason arrived late.)
A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss vacancies on certain authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
(6-0, Council Member Mason was not present when the vote was recorded.)
A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss the 2008 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0),
Code of Virginia (1950), as amended.
(6-0, Council Member Mason was not present when the vote was recorded.)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss disposition of publicly-owned property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended.
(6-0, Council Member Mason was not present when the vote was recorded.)
(Closed Meeting was withdrawn due to the lateness of the hour following the
2:00 p.m., session of Council.)
1
.~
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the award of a public contract involving the expenditure of public funds,
pursuant to Section 2.2-3711 (A)(29), Code of Virginia (1950), as amended.
(6-0, Council Member Mason was not present when the vote was recorded.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY ON NOVEMBER 3, 2008, AT 12:00 P.M:
. Meeting Schedule
. Update on HUD audit
. Senior Citizen Housing Development Program
o Prospect for federal initiative regarding senior citizen
development
. City Council Liaison
Additional items to be forwarded to the City Manager or City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. (5 MINUTES) None.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
Vice-Mayor Lea inquired about the relocation of the Valley Metro Bus at J C
Penney, Valley View Mall. The City Manager advised that the owners of Valley
View Mall, which is private property, requested that the bus stop be relocated;
and City staff is continuing to work with the owners to possibly define another
location at the Mall.
In response to concerns expressed by the Council regarding ridership by
public school students, the City Manager advised that the matter was referred
to the Youth Services Superintendent and the Youth Advisory Council for
review.
Mayor Bowers requested that a special meeting of the GRTC Board of Directors
be held either on October 23 or November 3, pending notification to the General
Manager, Valley Metro.
BRIEFINGS:
· Stormwater Briefing
o Utility Fee referred to Budget Study
60 minutes
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. Patrick Henry Bus Shelter Approval 15 minutes
o Discussion deferred until a future Council meeting
. Melrose Fire Station Briefing 20 minutes
o Mayor requested a briefing on maintenance of public
facilities
. Enhancement Applications
. Downtown Districts
. Roanoke River/Tinker Creek Greenway
Connection
20 minutes
20 minutes
30 minutes
Council Member Mason entered the meeting at 11 :58 a.m.)
The Council Meeting was declared in recess at 12:05 p.m., to be reconvened at
2:00 p.m., in the Council Chamber.
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ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 6, 2008
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's
Council meeting will be replayed on Channel 3 on Thursday, October 9 at 7:00 p.m.,
and Saturday, October 11 at 4:00 p.m. Council meetings are offered with closed
captioning for the hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL
AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO
PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY
CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL
BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD
PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
, ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER
PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL
MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF
SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA
ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION.
MAYOR BOWERS ANNOUNCED THAT OCTOBER 6 WAS THE LAST DAY TO
REGISTER TO VOTE; AND RECOGNITION OF THE 75TH ANNIVERSARY OF THE BLUE
RIDGE PARKWAY WILL BE HELD ON OCTOBER 10 AT 10:00 A.M., NEAR THE
FORMER EXPLORE PARK
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring October 2008 as Domestic Violence Awareness Month.
Proclamation was presented to Darlene Young and Liz Erwin.
Proclamation declaring October 2008 as National Crime Prevention Month.
Proclamation was presented to Police Chief Joe Gaskins.
Proclamation declaring October 2008 as Diversity Awareness Month.
Proclamation was presented to, Dana Long, Manager of Billings and
Collections; Vivian Holland, Claims Specialist, Department of Risk
Management; and Monique Dow, Senior Benefit Program Specialist,
Department of Human Services/Social Services.
Proclamation declaring October 5 - 11,2008 as Fire Prevention Week.
Proclamation was presented to Fire Chief David Hoback.
Presentation of the Government Finance Officers Certificates of Achievement in
Financial Reporting.
Recognized Kathryn Fox, Accounting Supervisor; Andrea Trent, Retirement
Administrator; and Harold Harless, Retirement Accountant.
3.
CONSENT AGENDA
(APPROVED 7-0) .
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A communication from the City Manager requesting that the Council schedule
a public hearing on Thursday, October 23,2008, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the renewal of lease space in the City
Market Building for operation of a Chinese restaurant business on a month to month
basis, beginning November 1, 2008.
RECOMMENDED ACTION: Concurred in the request.
C-2 A communication from Tim Steller, Executive Director, Blue Ridge Behavioral
Healthcare, requesting that Council ratify the appointment of Larry Cadd, as an
at-large member of the Board of Directors, for a three-year term of office,
commencing January 1,2009, and ending December 31,2011.
RECOMMENDED ACTION: Concurred in the request.
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C-3 Reports of qualification of the following individuals:
Alvin L. Nash as a City representative to the Roanoke Valley Area
Metropolitan Planning Organization, for a term commencing July 1,
2008 and ending June 30,2011;
Raheem L. Muhammad as a member of the Youth Services Citizen
Board, for a term ending May 31,2011;
Stan Smith as a member of the Towing Advisory Board, for a term of
three years ending October 31,2011; and
Rhonda Chewning as a member of the Fair Housing Board for a term
ending March 31, 2010.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
4. PUBLIC HEARINGS: NONE.
At this point, Council Member Mason left the meeting. (3:00 p.m.)
5. PETITIONS AND COMMUNICATIONS:
a. Presentation by Goodwill Industries of the Valleys highlighting an upcoming
economic development/human service project. Bruce Phipps, President and
CEO, Spokesperson. (Sponsored by Vice-Mayor Sherman P. Lea and
Council Member Anita J. Price.)
Request for funding in the amount of $500,000.00 was referred to Budget
Study. (6-0, Council Member Mason was not present when the vote was
recorded.)
b. Presentation by Total Action Against Poverty in the Roanoke Valley to seek a
letter of support for two proposed subdivisions at the northeast and southwest
quadrants of the intersection of Old Stephens Road and Shenandoah Avenue.
Theodore J. Edlich, III, President, Spokesperson. (Sponsored by Vice-Mayor
Sherman P. Lea and Council Member Alvin L. Nash.)
Request for letter of support to the Virginia Housing Development
Authority was referred to the City Manager; and designation of the area
as a "revitalization area" according to Virginia Housing Development
Authority standards, was referred to the City Attorney to prepare the
appropriate measure. (5-0, Council Member Mason was not present when
the vote was recorded; and Council Member Rosen abstained from
voting inasmuch as he serves as a City representative on the Total
Action Against Poverty Board of Directors.)
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c. A request from the Roanoke City Electoral Board recommending the
temporary return of the polling place for Jefferson #2 Precinct located at
250 Reserve Avenue, S. W. (Roanoke City Schools Maintenance Building) to
the National Guard Armory at 32 Reserve Avenue. (Sponsored by the City
Manager.)
Adopted Ordinance No. 38243-100608. (6-0, Council Member Mason was
not present when the vote was recorded.)
6. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1 . Acceptance of the Edward Byrne Memorial Justice Assistance Grant for
the continuation of the Bicycle Patrol Program; and appropriation of
funds.
Adopted Resolution No. 38244-100608 and Budget Ordinance No.
38245-100608. (6-0, Council Member Mason was not present when
the vote was recorded.)
b. CITY ATTORNEY:
1 . Execution of a second amendment to the contract between the City of
Roanoke and Betty M. Branch to provide that any reproductions of the
Firefighter Memorial Sculpture by the City be non-three dimensional
reproductions.
Adopted Ordinance No. 38246-100608. (6-0, Council Member
Mason was not present when the vote was recorded.)
c. DIRECTOR OF FINANCE:
1 . Adjustment of revenue accounts to reflect the City's election of the
reimbursement option.
Adopted Budget Ordinance No. 38247-100608. (6-0, Council
Member Mason was not present when the vote was recorded.)
2. Financial Report for the month of August 2008.
Received and filed.
7. REPORTS OF COMMITTEES: NONE.
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8. UNFINISHED BUSINESS: NONE.
9. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. Resolution reappointing Charles E. Hunter, III, as a Director of the Economic
Development Authority for a four-year term of office ending October 20,2012.
Adopted Resolution No. 38248-100608. (6-0, Council Member Mason was
not present when the vote was recorded.)
b. Resolution appointing Chris D. Berry as a Director of the Economic
Development Authority to fill the unexpired term of Stuart Revercomb, ending
October 20,2009.
Adopted Resolution No. 38249-100608. (4-2, Vice-Mayor Lea and Mayor
Bowers voting no; and Council Member Mason was not present when the
vote was recorded.)
c. Resolution urging all citizens on Veterans Day, November 11, 2008, to
remember, recognize and honor the unselfish service of all veterans in all wars
and military actions who have valiantly served their country.
Adopted Resolution No. 38250-100608. (6-0, Council Member Mason was
not present when the vote was recorded)
10. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
11. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Sidney Bush, 4515 Rutgers Street, N. W.
Colonel Robert Craig, 701 12th Street, S. W.
Ms. Dina Michel-Wiggins, 1006 Crescent Street, N. W.
At this point, Council Member Mason entered the meeting. (4:26 p.m.)
Mr. Robert D. Gravely, 3360 Hershberger Road, N. W.
12. CITY MANAGER COMMENTS:
The City Manager announced that the Center in the Square celebrated its 25th
Anniversary on Saturday, October 4 at the Roanoke Civic Center Special Events
Center.
9
At 4:30 p.m., continuation of public interviews for consideration of three vacancies on
the Roanoke Redevelopment and Housing Authority, Board of Commissioners, for
terms ending August 31, 2012.
At 5:30 p.m., the Council meeting was declared in recess for continuation of Closed
Meeting which was voted on at the 9:00 a.m., informal session of Council. (By
consensus, the Council agreed to defer the Closed Meeting request by the City
Manager regarding the disposition of publicly-owned property until the next regular
meeting of the Council on Thursday, October 23.)
At this point, Council Member Rosen left the meeting. (6:30 p.m.)
At 6:30 p.m., the Council reconvened in the Council Chamber, Mayor Bowers
presiding and all Members of the Council in attendance, with the exception of Council
Member Rosen.
Continuation of public interviews for consideration of an upcoming vacancy on the
Architectural Review Board for a four-year term commencing October 2, 2008 and
ending October 1, 2012. (The question as to why code violations are referred to the
Architectural Review Board as opposed to being handled by the Courts was referred
to the City Attorney for appropriate response.)
At 7:10 p.m., the Council meeting was declared in recess for continuation of Closed
Meeting which was voted on at the 9:00 a.m., informal session of Council.
At 7:50 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers
presiding and all Members of the Council in attendance, with the exception of Council
Member Rosen.
CERTIFICATION OF CLOSED MEETING. (6-0)
Reappointed Gail Burruss and Quentin White and appointed James D. Ritchie as
members of the Human Services Advisory Board for terms of four years, each,
ending November 30, 2012.
Reappointed Brownie Polly, Paul Anderson and Thomas Pettigrew as members of
the Roanoke Civic Center Commission for terms of three years, each, ending
September 30, 2011.
Adjournment - 7:52 p.m.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 2401 1-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
October 6,2008
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
:::g)~~
David A. Bowers
Mayor
DAB:crt
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
October 6, 2008
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the Citizen of the Year, pursuant to Section
2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
~~~~
David A. Bowers
Mayor
DAB:crt
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
October 6, 2008
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting pursuant to
92.2-3711.A.29, Code of Virginia (1950), as amended, for a discussion concerning
the award of a public contract involving the expenditure of public funds.
Respectfully submitted,
Darlene L. B rcham
City Manager
cc: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
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ROANOKE
City of BQanoke, Virginia'
Storm W~ter Utility Update
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City Council Briefing
October 6, 2008
Agenda
I. StOrm Water Basics.
II. StormWater)~.egulati,ons
III. Previous Studies'
IV. Storm Drainage Resources
V..<<Storm Water Utility Concept
VI, Discussion
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Watershed Map
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City of Roanoke 43 Square Miles
Watershed Area> 500 Square Miles
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FEMA Floodzones
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9% of City Area
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Watershed areas within the City's Jurisdictional Boundaries
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o Roanoke River 10%
o Tinker Creek 20%
o Peters Creek 50%
o Garnand Branch 85%
o Or~J3ra!ich"60%
o Trout Run 100%
o ~!gk Run 95%
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o Mudlick Creek 30%
o Murray Run 50%
o Glade Creek 10%
o Murdock Creek 95%
o Barnhardt Creek 30%
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Storm Water Regulation
o Clean Water Act 1972
o US Environmental Protection
Agency (EPA) ~
o Virginia Department Of~_u
Environmental Quality.(DEQ)
o Virginia Department of
Conserv ation and
__ ~R~creation (OCR)
o City of Roanoke
- Building Codes
- Zoning Ordinance
- Subdivision Ordinance
- Storm Water Management
Ordinance
- Illicit Discharge Ordinance
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Storm Water Management
o Two Major Compone.JJts
- Quantity - the amount of runoff and its flow rate
- Quality - reduction in the amount of pollutant loading
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lReg)lUI~aJ~oIrY Ovelrview
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o Storm sewer systems identified as a major source of
water pollu~ion
- Concentrates many'soGrces into one
. collects drainage frClm:100's of acres of land
. routes it though appr9ximately 300 miles of pipe
. MS4 - Municipal Separate Storm Sewer System
~_. discharge to surface water (the Roanoke River)
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0' Roanoke's storm sewer system (MS4) is regulated by
the 'State
- City required to reduce the pollutant load discharged by the
storm sewer system
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lReglUl~aJ~oIrY Ovelrview
o City niust meet several water pollution prevention
and minimization measures
- 5-year Permit to operate storm sewer system issued by the
State
. Allows discharge to the Roanoke River & tributaries
. City must demonstrate pollution prevention and control efforts -
annual report to the,State
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Re91lU1~al~OIrY Overview
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o Watershed/Basin-wide_approach to improving water
quality,.,-"/ ,~,
Same regulatory criteria being applied to all storm water permit
holders regionally
Growing complexity and performance obligations mandated by
/,r~gulators .
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VilrgilT1lial liOCal~ifties CallT1l Clrealfte
Ufti~ifties ffolr IFlLIIlT1ldilT1lg Sftolrm W'alftelr fto IFlLIIlT1ld
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o Land acquisition for construction of storm
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water facilities"
o Administration "of storm water programs
o Engineering, cQnstruction, and debt retirement
costs of storm water capital projects
o Facility operation and maintenance
o Storm water quality
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Storm \/\later Management is a Utility Operation Because
o Every developed property generates increased runoff
o A measurable service is provided
o Capital improvemen{'projects are specific
improvements in response to collected fees
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Storm Water Utility
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...0 Fees are based on services provided
0., User fee principle
o All properties pay (non-profit,
institution?LlfSes, regional. authorities)
o Use of fund.s is limited to storm drains'
only
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TY\P>8Ca\~ Steps to IEsta\lb~Dslhl a\ StolJ"m WaltelJ"l!7~:
Il.1ltmty.R()~N9K~
o Develop a, feasibility study
o Develop aJ9te structure
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o Develop an implementation strategy
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o Implement billing procedures
o Adopt an ordinance
o Provide services
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o Study provided research and analysis to define the
basic unit measurem$nt of impervious surface
o Estimated possible ytility rate structure and revenue
o Capital Construction,needs
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RegDolrDal~ ~~ol1'm Wal~el1' U~D~D~Y
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o Feasibility' Study gr~sented to City Council March
2007 .~..,..-
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o As a regional issue, City Council requested the
Western Virginia Water Authority to consider
/a~stJIiiing the Storrn,Water Utility and fee revenue
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Single Family
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32% Single Family
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Single Family - Mulli Family
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4% Multi-Family
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Single Family - Multi Family - Institutional
N
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9% Institutional
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Single Family - Multi Family - Institutional. Commercial
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16% Commercial
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Billing Unit Determination Methodology
Equivalent Residential Unit (ERU)
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Recommended Billing Unit:
1 ,450 ft2
_:LERU = 1,920 SF
.~. $1.00 I ERU = $1.2M Annual Revenue
470 ft2
1,920 ft2
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ERU Basic Billing Unit
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ROANOKE
o Single Family Residential properties pay a fixed fee
based on the ERU
o Other properties pay on multiples of the basic ERU of
1,920 SF based on="aetual measured impervious
surface. ,\1:
o Example: 1 acre impervious surface is 22.7 times the
basic unit of 1920 SF
...~.,.>. .....~_. . ,
,o-"F6r a rate of $1.00 ,ERU the fee for one acre is
$22.70 per month
SHy u1 r:CJ~n'J)'3) 0t'JrIn Wat3f ?f':i,:)':inbtJCJfJ
16
Examp!e - Residence
c'~
o Base rate $1. 00 per m~t:lth
I~--'
i =---~
!~QAf\lQKE!
cny 01 J{CJ3IJCJ),':J, 0tCJfJIJy,I}C,j(':Jf Pf':J3':JrJt,Jt10fJ
E~amp~e - Commercia~
~<>
o Site Area 10.58 AcreS~~~'
o Impervious Area 8.87 Ac1e~
o Monthly Fee $ 201 based on
a $1.00/ERU
,~~;_...-~~=,....------
cn) ')fJ{CJ~JfjCJ),O!) 0t CJff'fJ 1j.I},Jt'if' Pl'':J0 "f}(,J(]em
17
lE){almlP~e - ~D1lstib.J]~h)ll1lal~
o Site Area 8.57 Acres'~ ..
o Impervious Area 6.92 Acfes
o Monthly Fee $ 157 based on
a $1.00/ERU '
./'
:~~
RQA_NOKE.
(~Ey eJ( EeJZlJJeJL'JJ D(eJJ'Hl IJ'Jzr('3j' ?j''3,:)'3r/czrtlDI'J
lE){alm \p>~e ,.... ~ Il1ldlIUlS~ll"nal~
o Site Area 27.33 Acres/~ /
.r..r~-
o Impervious Area 20.27 Acres
':;--
o Monthly Fee $ 460 based on
a $1.00/ERU '
;~~:
'ROANOKE!
C;Jty eJf'F~eJZJJJeJj''3J DtcJI'JIJ IJlJat'3j' ?r'3,:)'3ntzrtlDfoJ
18
Program Example
~ $1.0Q ~RU per month yields approximately $1.2M in revenue
~ Current staffing levels can support $3 to $5 million in new capital
projects /-' -
?-'
~ No utility support for billing, administrative costs, database
management, GIS, m~ii1ten'ance and operations, and GIS
mapping
~ All capital projects will,be cash funded (PAYG)
Capital Only Scenario
Year 1, to Year 6
Estimated Annual ERU Revenue Range
$3,2 to $5.8 million
Range of Monthly Charge per ERU
$2,70 to $4,50
C;Ey ')1 I:u~jJJsd(Oi, ':JturIfJ IJ'hJlOir PrOi"'OiJJtatl.0fJ
ClUIlJ"lJ"elTllft SftolJ"m WalftelJ" lUJ~u~uftues UITll VUlJ"gulTllUaI
i"g~
:RQ~_"!9~~!
Locality NPOES Single-Family Residential Commercial Storm water Total Annual
Phase I' Stormwater Fee Fee Revenue
Phase II (per month) (per month) Generated
I ; Phase I $7.83 Non-Resldential- $10.6 million
City of $5.39/2000 ft2 of
Norfolk, VA impervious area/day
City of Virginia Phase I $5.50<::- $5.50 per 2,269 sq. ft. of $15.0 million
Beach, VA .~.~- Impervious area
City of Portsmouth, Phase I $5.50 " n $5.50 per 1,877 sq. ft. of $4.6 million
VA impervious area
City of Newport Phase I $4.85 $4.85 per 1,777 sq. It. of $8.5 million
News, VA impervious area
City of Han:.pt6il; Phase I $4.60 $4.60 per 2,429 sq_ It. of $4.8 million
..VA --;,- impervious area
City of Chesapeake, PhaseJ $4.45 $4.45per 2, 112 sq. It. of $6.2 million
VA impervious area
.. HRPDC/City of Phase J $5.24 $5,24per 3,200 sq. ft. of $3.5 million
Suffolk impervious area
C;Hy 01 I:U3nU;,Oi, ':Jlurrn W~rt";r Pr%Oint~Jt,1Dn
19
Storrm 'Waterr \UJtmtnes - \UJl11ldlel1' COl11lsodlel1'atool11l
,0 Alexandria
o Winchester
o Charlottesville
o Lynchburg
o Staunton
.r--...;....-r...-_"...,r
o Purcellville
In Development
rlrrDevelopment
In Development
Feasibility Study 2008
In Development
Feasibility Study 2008
C;Hy 0f nCJ~IfJCJ)':J) Sbrm W~Jt':Jr ?r:Js:JJJbtJ0JJ
flLDhllrre Chla~~el11lges
~"a--'
I~~
jROANOKE
i~~:
:R_QANO!.<~_:
o List of capital project demands will continue to grow
o Repair and replae€nient of decaying drainage
infra structure
o Regulatory Mandates for Improved Storm Water
QlJality
//~.;/'^
C;Hy uf F~CJ~JfJo)':J) StCJrJJJ W~rt:Jr ?r':Js:JnbtJCJfJ
20
Next Steps
- Refinement of publicly acceptable level of service - public
involvement f" .
- Cost analysis and formal rate development
- 12 to 18 month implementation schedule
'"",......"...~
r.;Hy ui J{CJ~jJJCJ)~':!J 0tCJ[JJJ W~rl':!r ?r':!~':!JJt~rt1CJJJ
~~
ROANOKE
Ois'cussion
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21
:
,
..
~
Fire-EMS Station Construction
" Update
David Hoback
Chief
iI History
. Business Plan adopted July 30, 2001 by City
Council .
. The plan included a three phase station
construction recommendation as follows:
. Phase I - New Fire-EMS Station ljHeadquarters
· Consolidation of historic station 1, station 3 and Admin
. Phase II - New Williamson Road Station
· Relocate apparatus at station 10 to a new station located
at the upper end of Williamson Road
. Phase III - New Northwest Station
. Consolidation Stations 5 and 9
1
i
..
New Station Construction '
~ Plan Objectives
. Reduce reaction & response times
. Peters Creek Rd, 2nd Street Bridge, Ete
. Bay size to accommodate modern fire
apparatus
. Address needs of a gender diverse workforce
. Safer/Healthier work environment
. More efficient/effective department model
.
4 Status - Phase I
. New Fire-EMS Station l/Headquarters
. Dedicated June 12, 2007
2
4 Benefits - Phase I
. Reduced reaction time - 45 seconds to 1
minute
. Reduced response times
.. Southern Hillsj220 South
. Gainsboro
. Downtown
. Southeast - Ladder
. Towers Mall
. Old Southwest
4 Benefits - Phase I _
. Gender accommodations
. Healthier and higher quality work
environment
. Turnout gear repair facility
. Physical fitness facility - Health/WeUness
. Office space - Fire-EMS Administration
. Training/community room
.
3
,. Progress - Phase II
. New Fire-EMS Station 3
. Completion Date - December 2008
. Birchlawn/Williamson Rd
o--'~'~" .,ii:,
~
4
Progress - Phase II
, Current Phase of C?nstruction
4 Projected Benefits-_ Phase II
. Reduced Response Times
. Upper end. Williamson Road
. Hershberger Road
. Pia ntation Road
,
. Physical Fitness Room - HealthjWellness
. Community Room
. Leed Certified
)
. Gender Accommodations
5
,. Phase III - Project_ Scope
. New Fire-EMS Station 5
. Consolidation of current stations 5 and 9
. Orange Avenue/20th Street NW
.t.,~ ~[
I I '
-' . ~ ~- '[!j'
O~dJ ~U~(O)~ 5
~ 2~~/l(m.ndJ~n
O~~ ~~~O~ ~,
2~~h/M~~~o~~
4 Fire-EMS Statio~ :0; -=Site Plan
Site
6
,Phase III - Time Line
. Bid drawings (A/E) near completion
. Bids back before Thanksgiving
. Begin construction Winter 2009
. Completion Spring 2010
.. ~ Fire-EMS Station 5
CO'" '>t ""~ "'H, """'~ I~
""', ."'" IH,...K'....'~'
. ROANOKE FIRE! EMS STATIOJ\.: #3 .
0"",""""''''' MWA
7
" New Fire-EMS St. 5 - First Floor
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4 Projected Benefits - Phase III
. Reduced reaction/response times
. Access to main routes of travel
. Orange Ave, Melrose Ave, Shenandoah Ave, 10th Street, etc.
. Apparatus bays to accommodate modern fire
apparatus
. Ladder relocated to new station 5 - central to call volume
. 1998 - Ladder moved to station 13 - height limitation
. Battalion Chief located central to call volume
. Enhanced firefighter safety
. Quality work environment
(
.
4projected Benefits -.Phase III
,- Police sub-station
. Staffed daylight hours - Zone/Patrol Officers in/out
. Office space for report writing/network access
. Gender accommodations
. Leed certified
. Physical fitness room - Health/Wellness
. Community/training room
9
.Business Plan Complete
~ Spring 2~_1~.
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. _.
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4
Questions
10
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~OANOKE "
Virginian Railway Passenger Statio
,,'"
,,,~:,,,,.~.r',,~_.,
~
ROANe
1'<"" Salem Avenue Streetscape
date 18 June 2008
~
l.
I Avenue Streetscape
b.
roanoke va
c.
'.k"," 18 June 2008
d.
WLST STATIUN
it~~X:~~~~0I~'.~ir:~;~
WEST STATU
A New Neighborh,
Preliminory ideos for estoblishing 0 new
neighborhood identify in the up-ond-con
oreo olong West Solem Avenue.
'.\'\\;,.".,..!.I."l!:I'iH"'hil'":'1:1.':i.,:,,'!H
("
~
L
Office of the Mayor
CITY OF
WHEREAS, the City of Roanqke has a multitude of agencies committed
to educating the public about domestic violence and helping
victims; and
WHEREAS, domestic violence can affect anyone regardless of age, race,
gender or socio-economic status; and
WHEREAS, many victims are ashamed to seek help, thus continuing to
suffer through years of terrifying and dangerous abuse;
children often witness domestic violence, while feeling
helpless to stop the abuse of the victim; and
WHEREAS, domestic violence can change from day to day, but seldom
changes for the better unless someone intervenes; dealing
effectively with domestic violence requires a coordinated and
integrated response from many different facets of the
community; and
WHEREAS, work must continue within the community to educate the
public about domestic violence and reach out to the victims.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, urge all citizens to work in conjunction with various agencies and
faith based communities, and work within their families and social circles
to recognize domestic violence and encourage victims to seek help, and
do hereby proclaim October 2008, throughout this great All-America City,
as
DOMESTIC VIOLENCE A WARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this sixth day
of October in the year two thousand and eight.
ATTEST:
1ttkm.~
Stephanie M. Moon
City Clerk
pv
L
,
~
Office of the Mayor
CITY OF
the vitality of the City of Roanoke depends on how safe we
keep our homes, neighborhoods, schools, workplaces and
communities; and
WHEREAS, crime and fear of crime destroy our trust in others and in
civic institutions, threatening the community's heaith,
prosperity and quality of life; and
WHEREAS, people of all ages must be made aware of what can be done
to prevent themselves and their families, neighbors, friends
and co-workers from becoming victims of crime; and
WHEREAS, personal injury, financial loss and community deterioration
resulting froin crime are intolerable, and require investment
of time, resources and policy support from the whole
community in effective prevention and intervention strategies
for youth; and
WHEREAS, crime prevention initiatives must include self-protection and
security, but must go beyond these to promote collaborative
efforts to make the community safer for citizens of all ages;
and
WHEREAS, ,. effective crime prevention programs excel because of
partnerships among law enforcement, other government
agencies, civic groups, schools, faith-based communities,
businesses and individuals.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, urge all citizens, government agencies,. public and private
institutions and businesses to invest in the power of prevention and to
work together to make Roanoke. a safer, stronger and more caring
community,' and do hereby proclaim the month of October 2008,
throughout this great All-America City, as
NA TlONAL CRIME PREVENTION MONTH.
Given under our hands and the Seal of the City of Roanoke this sixth day
of October in the year two thousand and eight.
ATTEST:
~m,~
Stephanie M. Moon
City Clerk
David A. Bowers
Mayor
,..
~
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Office of the Mayor
CITY OF '
the success. of any organization is contingent upon a workplace
where the administration encourages a workforce which serves,
appreciates, respects, and values the variety of differences that
exist in a shared community; and
the city administration formed a. Diversity Advisory Council of
employees who'have volunteered to develop and Implement
strategies to embed inclusion in our culture and core values and
who serve as champions for the organization; and
the Council actively seeks to promote diversity as an integral part
of excellence;' and to discourage discrimination based on race,
ethnicity, gender, age, socioeconomic status,and other factors
which deny the essentia/humanity of all people; and
the Diversity Advisory Council emphasizes the benefits of
elevating the performance of the organization by respecting,
celebrating, and embracing the collective mixture of differences
and similarities of our employees; and
throughout the year the Council has concentrated its efforts on
providing ongoing opportunities for employees to increase their
awareness and skills in working in a multicultural workplace; these
opportunities have included diversity workshops, lunch and learn
eventsjon-line resources and learning tools, an annual Diversity
Awareness Gala for City of Roanoke employees; and
the Diversity Advisory Council will continue to promote a
welcoming, inclusive, and open work environment that delivers
excellent ,service and creates a more vibrant and inviting
community.
NOW, THEREFORE, I, David A. Bowers, Mayor ofthe City of Roanoke, Virginia,
do hereby proclaim October 2008, throughout this great All-America City, as
DIVERSITY A WARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this sixth day of
October in the year two thousand and ei ht.
~'rf),~
Stephanie M. Moon
City Clerk
ATTEST:
~~
David A. Bowers
Mayor
'>.
}.
r
L
Office of the Mayor
CITY OF
WHEREAS, Virginia fire departments respond to more than 34,000 fires
per year; home fires claimed more than 83 lives in the
Commonwealth of Virginia in 2007, and 82 per cent of fire
deaths nationwide happen in the home with three out of ten
home fires in the kitchen, making unattended cooking the
leading cause of home fires; 105 firefighters lost their lives
nationwide in the line of duty in 2007; and
WHEREAS, the City of Roanoke recognizes the significant personal and
economic toll that fire takes on its citizens; and
WHEREAS, the City of Roanoke understands that safety measures can
significantly cut the risk of fire; a fire can spread rapidly and
a quick escape from the home increases the chances of
survival; and
WHEREAS, smoke alarms have proven to be an effective life-saver,
having helped to decrease the home fire death rate by one
half since introduction to the general public; and
WHEREAS, the City of Roanoke joins with the National Fire Protection
Association (NFPA) in reaching out with a message to all
citizens of Virginia in commemoration of national safety
efforts of fire departments, schools and other public safety
advocates; and
WHEREAS, "It's Fire Prevention Week: Prevent Home Fires" is an
important reminder for all citizens during Fire Prevention
Week 2008.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, urge all citizens to heed advice, practice their escape plans, and
install and maintain smoke alarms, and do hereby proclaim the week of
October 5 - 11, 2008, throughout this great All-America City, as
FIRE PREVENTION WEEK.
Given under our hands and the Seal of the City of Roanoke this sixth day
of October in the year two thousand d eight.
ATTEST:
~.
~m.r.e-
Stephanie M. Moon
City Clerk
David A. Bowers
Mayor
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
October 6, 2008
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Presentation of Certificate of Achievement for Excellence in
Financial Reporting
The purpose of this letter is to reserve space on Council's Agenda on October
6, 2008, for a presentation of the plaque titled "Certificate of Achievement for
Excellence in Financial Reporting for its Comprehensive Annual Financial Report
for the Fiscal Year Ended June 30, 2007, to the City of Roanoke, being accepted
by Kathryn Fox, Accounting Supervisor.
Sincerely,
f(J6~~
Ann H. Shawver
Director of Finance
AHS:ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
=,.71-' ,." .-}. .
ANN H. SHA WVER, CPA
Director of Finance
October 6, 2008
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Presentation of Certificate of Achievement for Excellence in
Financial Reporting
The purpose of this letter is to reserve space on Council's Agenda on October
6, 2008, for a presentation of the plaque titled "Certificate of Achievement for
Excellence in Financial Reporting for its Comprehensive Annual Financial Report
for the Fiscal Year Ended June 30, 2007, to the City of Roanoke Pension Plan,
being accepted by Andrea Trent, Retirement Administrator, 'and Harold Harless,
Retirement Accountant.
Sincerely, ,
!(J6~~
Ann H. Shawver
Director of Finance
AHS:ca
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
, ".
..,
:_:.. ..l.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
October 6, 2008
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Schedule a Public Hearing
to Renew Lease for Hong
Kong
Background:
Min Shao t/a Hong Kong, has leased approximately 748 square feet of space
located in the City Market Building at 32 Market Square, Roanoke, Virginia
24011, for the past four (4) years. The City has offered to Mr. Shao to continue
to operate a Chinese restaurant business in the Market Building on a month to
month basis with the term beginning November 1, 2008 such term not to
exceed one year. A public hearing is required to consider this lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
October 23, 2008, at 7:00 pm.
Respectfully submitted,
Darlene L. B cham
City Manager
DLB/dt
Honorable Mayor and Members of City Council
October 6, 2008
Page 2
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Brian K. Brown, Economic Development Administrator
Cassandra L. Turner, Economic Development Specialist
CM08-00158
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
SHEILAN. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7,2008
Tim Steller, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Mr. Steller:
Your communication recommending concurrence in the appointment of
Larr.y Cadd, as an at-large member of the Blue Ridge Behavioral Heathcare Board
of Directors, upon the expiration of the term of office of Linda H. Bannister on
December 31, 2008, was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 6,2008.
Council concurred in the ratification of the appointment of Mr. Cadd, as an at-
large member of the Blue Ridge Behavioral Healthcare Board of Directors, for a
term commencing January 1,2009, and ending December 31,2011.
Sincerely,
~In. ~.w
Stephanie M. Moon, CMC
City Clerk
SM M :ew
K:\oath and leaving service\Blue Ridge Behavioral Healthcare\Larry Cadd 0 10 12009 - 12312011.doc
Tim Steller, Executive Director
October 7, 2008
Page 2
pc: Mr. Larry Cadd, 2715 Tenth Street, Building 4-201, Roanoke, Virginia
24012
James E. Taliaferro, III, Assistant City Manager, City of Salem,
P. ,0. Box 869, Salem, Virginia 241 53
Mary V. Brandt, CPS, Assistant Deputy Clerk, Roanoke County Board of
Supervisors, P. O. Box 29800, Roanoke, Virginia 24018
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street,
Vinton, Virginia 241 79
Gerald A. Burgess, County Administrator, Botetourt County,
1 West Main Street, Box 1 , Fincastle, Virginia 24090
Richard C. Flora, County Administrator, Craig County, Corner of Court
Street and Main Street, New Castle, Virginia 24127
K: \oath and leaving service\Blue Ridge Behavioral Healthcare\Lany Cadd 0 I 0 12009 - 123120 I I. doc
',""
Blue Ridge
Behavioral
Healthcare
Rita J. Gliniecki Chairman
Sheri Bernath Vice Chairman
Daniel R. O'Donnell Treasurer
Donna H. Henderson Secretary
Executive Director
Tim Steller
September 9,2008
a-iE-CEIVEL
SEP 1 0 2008
"'T\f MANAGERIS OFPr-
Ms. Darlene L. Burcham
City Manager
City of Roanoke
215 Church Avenue, SW, Room 364
Roanoke, VA 24011
Dear Ms. Burcham:
'.
At its regularly scheduled meeting on August 7, 2008, the Board of Directors of Blue
Ridge Behavioral Healthcare voted unanimously to recommend Mr. Larry Cadd,
who resides at 2715 Tenth Street, Bldg 4-201, Roanoke, VA, 24012, as an at-large
member of the Board upon the expiration of the final term of Ms. Linda Bannister in
December. According to Title 37, Chapter 10, of the Code of Virginia, the Board
nominates at-large representatives, and participating governing bodies must ratify
those appointments.
Under the Code, Community Services Board members are eligible for three full
three-year terms. We respectfully request that Roanoke City Council ratify our
Board's nomination of Mr. Cadd for an initial term to begin January 1, 2009 and run
through December 31, 2011. His appointment will serve to maintain the required
compliance with demographic and other attributes for CSB board member
composition as set out in the Code of Virginia.
Our request is being sent concurrently to the Administrators in each of our other
local governing bodies for their attention and ratification as well.
Sincerely,
Tim Steller
Executive Director
C: The Honorable David A. Bowers, Mayor
Stephanie M. Moon, CMC, City Clerk
Mr. Larry Cadd
Executive Offices 301 Elm Avenue SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax (540) 345"'6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
CITY CLERK '08 SEP 29 Pf112:OO
QInunflJ nf ~nannh .
WANDA G. RilEY, CPS
CLERK TO THE BOARD
wriley@roanokecountyva.gov
P. O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMC
DEPUTY CLERK
bholton@roanokecountyva.gov
MARYV. BRANDT, CPS
ASSISTANT DEPUTY CLERK
mbrandt@roanokecountyva.gov
September 24,2008
Mr. Tim Steller, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, SW
Roanoke, VA 24016-4001
Dear Mr. Steller:
This will inform you that at their meeting on Tuesday, September 23, 2008, the Roanoke
County Board of Supervisors voted unanimously to ratify the appointment of Larry Cadd to
serve a three-year term as an at-large representative on the Blue Ridge Behavioral
Healthcare Board of Directors. His term will be effective January 1, 2009, and expire
December 31,2011.
On behalf of the supervisors and the citizens of Roanoke County, please convey to Mr.
Cadd our sincere thanks and appreciation for his willingness to accept this appointment.
Sincerely,
hrx- y gvmiJ-
~~~~. Brandt, CPS
Assistant Deputy Clerk to the Board
c: Larry Cadd, 2715 Tenth Street, Bldg 4-201, Roanoke, VA 24012
Stephanie Moon, Clerk, Roanoke City Council
James E. Taliaferro, III, Assistant City Manager, City of Salem
Darleen Bailey, Clerk, Town of Vinton
Gerald A. Burgess, County Administrator, Botetourt County
Richard C. Flora, County Administrator, Craig County
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
October 7,2008
Wayne G. Strickland, Executive Director
Roanoke Valley Area Metropolitan
Planning Organization
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Alvin L. Nash has qualified as a City. representative to
the Roanoke Valley Area Metropolitan Planning Organization, for a term commencing
July 1, 2008 and ending June 30, 2011.
Sincerely,
~ IYJ. ~V"Y'J
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Joyce S. Johnson, Administrative Assistant to the Mayor
.;
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Alvin L. Nash, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a City representative to the Roanoke Valley Area
Metropolitan Planning Organization for a term commencing July 1, 2008, and
ending June 30, 2011, according to the best of my ability (So help me God).
C3-~
Subscribed and sworn to before me thi~ Of~ 2008.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
-CLERK
K:\oath and leaving service\Roanoke Valley Area Metropolitan Planning Organization\Metropolitan Planning Organization\Alvin L Nash oath
Metropolitan Planning June 30 20ll.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7,2008
Marion A. Vaughn-Howard, Superintendent
Youth Services Division
Parks and Recreation Department
Roanoke, Virginia
Dear Ms. Vaughn-Howard:
This is to advise you that Raheem L. Muhammad has qualified as a member of
the Youth Services Citizen Board for a term ending May 31, 2011.
Sincerely,
~h1.hJ.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Joyce S. Johnson, Administrative Assistant to the Mayor
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Raheem L. Muhammad, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Youth
Services Citizen Board, for a term ending May 31, 2011, according to the best
of my ability (So help me God).
~ ~dia~
Subscribed and sworn to before me this ~2..day of~008.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
~ d;)er>"~
B c.-~ , CLERK
K:\oath and leaving serviceW outh Ser Citizen Board\Raheem L Muhammad oath May 31 2011.doc
jj
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Assistant City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
October 7,2008
Timothy Spencer
Assistant City Attorney
Roanoke, Virginia
Dear Mr. Spencer:
This is to advise you that Stan Smith has qualified as a member of the Towing
Advisory Board, for a term of three years ending October 31, 2011.
Sincerely,
~m,~M)
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Joyce S. Johnson, Administrative Assistant to the Mayor
I
i
I
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Stan Smith, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virgin ia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Towing Advisory Board, for a
term of three years ending October 31, 2011, according to the best of my
ability (So help me God).
#:~~~
Subscribed and sworn to before me this ~ day orS~~008.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~~
,~~~
K:\oath and leaving service\Towing Advisory Board\Stan Smith oath 1 031 11.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Assistant City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Angie S. Williamson, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Williamson:
This is to advise you that Rhonda Chewning has qualified as a member of the Fair
Housing Board, for a term ending March 31, 2010.
Sincerely,
~n,.h\~
Stephanie M. Moon, CMC \.
City Clerk
SMM:ew
pc: Joyce S. Johnson, Administrative Assistant to the Mayor
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Rhonda A. Chewning, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge and
perform all the duties incumbent upon me as a member of the Fair Housing
Board for a term ending March 31 , 2010, according to the best of my ability (So
help me God).
a~ fl ~
, }-
Subscribed and sworn to before me thi,.;;71~ay of ~ 2008.
BY
, CLERK
K:\oath and leaving service\Fair Housing Board\Rhonda A Chewning oath 331 20lO,doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHED...A N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
October 14, 2008
CECEUA R. TYREE
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham
Bruce Phipps, President/CEO, Goodwill Industries of the Valleys, Inc., appeared before
the Council of the City of Roanoke at its regular meeting on Monday, October 6, 2008,
to request a $500,000.00 capital construction investment from the City in connection
with the Melrose Jobs Campus Renovation Project.
On motion, duly seconded and adopted, the request of Goodwill Industries was referred
to the 2009-2010 Budget Study.
Sincerely,
A~rn,~
Stephanie M. Moon, CMC
City Clerk
Pc: Bruce Phipps, President/CEO, Goodwill Industries of the Valleys, Inc., P. O. Box
6159, Roanoke, Virginia 24017
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
October 6,2008
Council Members
Sherman P. Lea
Gwen W. Mason
Alvin L. Nash
Anita 1. Price
Court G. Rosen
David B. Trinkle
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of Bruce Phipps, President, CEO, Goodwill
Industries of the Valleys, to highlight an upcoming economic development/human
service project at the regular meeting of City Council to be held on Monday"
Octo~er 6,2008, at 2:00 p.m.
Sincerely,
~ ;fi~
Sherman P. Lea, Vice-Mayor
~~
Anita J. Price, Council Member
SPUAJP:crt
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
--- ~
Goodwil
Industries
of the Valleys
OFFICERS:
Chair
Roy Martin
Advance Auto Parts
Vice-Chair
Jeffrey A. Van Doren
LeClair Ryan
Secretary
R. Wayne Slate
MW Manufacturers, Inc.
Treasurer
Harold McLeod
Wachovia Bank, N.A,
President & CEO
Bruce Phipps
DIRECTORS:
James W. Arend
Retired - Atlantic Mutual
Insurance Companies
John Coker
Retired - Sun Trust
Investment Services
Jane R. Conlin
City of Roanoke
James S. Frantz, Jr.
Graham-White Manufacturing
Jeffrey Glenn
Sycom Technologies
Linda Hershey
Greater Augusta Regional
Chamber of Commerce
Anita Hines
Mountain Lake Hotel
Lisa Ison
The New Century Venture
Center
Sharon Johnson
SRI International
Cassandra Palmer
Carilion Clinic
Russell T. Schundler
Woods Rogers, P.L.C.
Neil D. Wilkin
Optical Cable Corporation
August 14, 2008
Ms. Darlene Burcham
City Manager
City of Roanoke
215 Church Avenue, Room 364
Roanoke, VA 24011
..
Dear Ms. Burcham:
Thank you for participating in the grand opening of Goodwill Industries of
the Valleys Melrose Avenue retail store. Your remarks and the interest
you show in our mission here are much appreciated.
We believe Goodwill is poised to deliver a significant economic.
development boost to Northwest'Roanoke City through its Melrose Jobs
Campus. The participation of so many city officials today sends a
message to our neighbors that the city understands what Goodwill's
project will do for the fut of this corridor.
We w' etail our plans to City Council on September 15. We will also
Ite city leaders to the groundbreaking for our new campus sometime in
September.
our remarks today were on target and well received. Thank you for
making them.
L-~
Bruce Phipps
President/CEO
o.oodwill Industries of the Valleys,
..
~,.~
carr
~Sc-""
P,Q. Box 6159 Roanoke, VA 24017 Phone: 540,581.0620 Fax: 540.581.0629
"
.
Goodwill Industries of the Valleys, Inc.
Melrose Jobs Campus Renovation Project - Capital Campaign
The City of Roanoke
Economic Development Investment
Brief description of the organization, its history and purpose
Goodwill was established in 1934 as the Goodwill Industry and Gospel Mission in
downtown Roanoke. Only 30 years prior a Methodist minister in Boston, Edgar
Helms, began the Goodwill movement in his parish. Since the beginning, the
organization has been about work, following the philosophy established by Helms -
"a hand up, not a hand out".
Goodwill Industries of the Valleys was created in January 2000 through the merger
of four organizations with similar missions, Goodwill Tinker Mountain merged with
the Developmental Center of Franklin County in Rocky Mount, Radford based New
River Valley Workshop, and the Association for Retarded Citizens in Roanoke. The
Northern Shenandoah Valley including Harrisonburg and Charlottesville, became a
part of the area served by the Roanoke based Goodwill in 2003. The new
organization created by the merger provides services in 31 counties and 14 cities in
the western and central portion of Virginia, from Grayson County in the southwest to
Harrisonburg in the north, and from Martinsville in the south to Lynchburg and
Charlottesville. The new organizational name, Goodwill Industries of the Valleys,
was based on inclusion of the Shenandoah, Roanoke, and New River Valleys.
It is the mission of Goodwill Industries of the Valleys to help people and
families in our community achieve a better life through work and
independence.
Goodwill accomplishes this mission through focus on these programs that address
individuals' barriers to employment with the goals of increasing their opportunities for
employment and advancement, self-sufficiency and independence:
· Center-based services and supported employment for disabled adults
· School to work adjustment for disabled youth
· Specialized day support and adult developmental learning skills for
developmentally disabled adults
· Welfare-to-work and disadvantaged adult and youth employment programs
· Older workers community service training
· Employee development
For Fiscal Year 2007-2008, Goodwill served 10,815 individuals and placed 426
people into competitive employment in the community. As a result of Goodwill
programs, 254 individuals are no longer dependent solely on public assistance.
Goodwill Business Services provided quality products on-time and at a competitive
rate to 124 area businesses. All of Goodwill's twenty-seven retail stores provided
training and employment opportunities to individuals with disabilities and
disadvantages; 90% of all retail revenues go directly back to the training and
t
employment programs for these individuals. Through recycling efforts, 10,179,896
pounds of material were kept out of area landfills.
A concise description of the investment request, including specific
purpose(s), the benefits to be provided, and the needs to be met
Goodwill Industries of the Valleys is constructing a $7.7 million Jobs Campus at its
corporate offices on Melrose Avenue in the City of Roanoke, As shown on page 4 of
this request, Goodwill is financing $6.4 million through industrial revenue bonds, and
is seeking support from corporations, foundations, governments, and private
individuals as part of a $1.3 million Building Goodwill capital campaign. Goodwill is
requesting a $500,000 capital construction investment from the City of Roanoke.
Goodwill has purchased two buildings and the 10 acre tract upon which they sit. It
will develop over 100,000 square feet of classrooms, training facilities, work center,
and centralized office space to support the employment programs that it administers.
The second building is a working retail store that will provide on the job training,
reinforcing classroom retail skills for the region's retail stores, The property
renovation is a two-year project which has already commenced. Completion is
expected in the Fall of 2009.
Purpose of the Jobs Campus Proiect
. Provides training and employment to untrained and unskilled individuals in
the community who face some type of barrier to employment
. Establishes a Job Development Center in an inner-city neighborhood area
· Develops and provides needed on-site retail training
· Develops and provides needed training for front-line healthcare workers
Benefits Provided:
· Creates 50 new jobs, 40 with an average salary of $27,000 annually, which
addresses the economic development goal for its location in a designated
Enterprise Zone One. Census figures place the average per capita income for
Roanoke City residents at $18,500.
· Positively changes the appearance of a major inner city location.
. Expands the capacity to serve residents within the Roanoke Valley from 350
to up to 450 people per day.
· Develops a multi-functional job development center. The Jobs Campus will
contain office space, a retail store, and a work center and training facility -
provides workforce development services to youth and adults with disabilities
and disadvantages, dislocated workers, and senior adults
· Provides on-going workforce training and development to local neighborhood
residents lacking marketable job skills, education, and training.
· Provides retail skills training through a combined classroom and actual work
environment.
· Provides training that supports the most basic health care services, especially
for the elderly, including Nursing Assistants Certification and training for
Medical Technicians.
2
4
Needs Met:
. Addresses current community gap of services In the areas of career
preparation skills, job training skills,' and work adjustment. Local employer
surveys indicate continued skills gap for entry-level and semi-skilled workers
in soft skills areas (work readiness and work adjustment skills),
. Addresses local neighborhood need for workforce training and development
to the high percentage of residents living near Jobs Campus who lack
marketable job skills, education, and training. Of these 3,321 residents in
Roanoke City Census Tracts 8 & 9, aged 16 years and older that are in the
labor force, 378 or 11.4% are unemployed; and 38% of residents aged 25
and older have less than a high school diploma or equivalent.
. Addresses aging baby boomers unprecedented demand for senior care
services. By 2020 there will be 1.5 million people in Virginia over the age of
65. There will be more than 170,000 over the age of 85. The front-line
healthcare training will support workers for local and regional senior care
facilities and hospitals
A detailed financial plan for the project including all sources of funding
{secured/anticipated}, all related expenses, and provisions for
contingencies and ongoing support
The overall project budget totals $7,709,589; the enclosed detailed budget for the
project outlines the specific cost categories by project phases. Goodwill currently is
in a strong financial position with expert financial leadership. A strong corporate
presence in all major business lines (donated goods, industrial service contracts,
mission services, grants) has helped to maintain a positive net income, which
provides the on-going support through Goodwill's overall operational budget.
The description of each phase is as follows:
Phase I: Retail TraininQ Store. November 2007 to AUQust 2008
Renovations have been completed that converted the existing 8,640 square foot building
into a Goodwill Retail Center with a structured retail training component. The City of
Roanoke sales tax revenue in the six weeks since the store opened approaches $1,000.
Phase II:
· Job Development Center. September 2008 to June 2009
Construct Job Development Center within the renovated Jobs Campus. The
completed renovation will result in new training and employment opportunities for
neighborhood or community residents. The center will also Increase the capacity to
serve additional individuals with barriers to employment.
· Corporate Offices and BuildinQ Exterior. September 2008 to June 2009
Increase the capacity of the corporate offices to support the organization's
operations. Goodwill employs 800 people who provide services in 31 counties and
14 Virginia cities. This project will support improvements in IT, Human Resource
management, and financial accounting, including oversight and compliance, as well
as grant auditing. Not only will the renovations enhance the property value and
neighborhood esthetics by improving the exterior faCfade, it will also enhance
economic development in the key area of the Melrose Avenue corridor.
3
· ADLS and SDS, July 1: 2009 to Auqust 31,2009
The ADLS (Adult Developmental Learning Services) will move from its current
location in Salem and consolidate its operations with SDS (Specialized Day Support)
currently in the Melrose Avenue facility. These are vital and productive programs for
serving developmentally disabled adults. The consolidation will increase the capacity
to serve additional individuals with barriers to employment.
· Site Development, March 2009 to Auqust 2009
Renovate the outside property by improving parking efficiency, accessibility to
neighborhood and area residents, and overall property appearance and value.
The primary sources of funding are shown:
Funding Sources Confirmed
Bond Financing $6,400,000
Grants $68,039
Foundations $55,000
Individual Donations $34,470
Corporation Contributions $198,570
Employee Donations $20,644
Brick Campaign $400
TOTAL CONFIRMED FUNDING $6,777,123
TOT AL COSTS $7,709,589
CURRENT FUNDING GAP -$932,466
(Updated September 25 2008)
Grants received to date from the City of Roanoke include an Enterprise Zone fa<;ade
grant (City funds) and a Community Development Block Grant (HUD funding).
Potential future City of Roanoke grants include an additional fa<;ade grant for the
second building, Enterprise Zone Real Property Investment Grant (state funds), and
additional Community Development Block Grant (HUD funding) from the next
funding cycle. The maximum potential future funding from these sources total
$200,000
A brief biographical statement about the person who will conduct or
supervise the proposed project or program
The overall ongoing planning and programmatic issues are being managed by
Goodwill's President/CEO, Bruce Phipps, through regular updates and discussions
with Goodwill's Board of Directors and Senior Management Team (listed on pages 5
and 6).
The actual site design and construction is being managed and supervised by Bill
Hume, AlA, President of Interactive Design Group. Bill has an Architecture degree
4
from Virginia Tech, and has over 23 years of experience in the design and
management of construction and technology related projects for the private and
government sectors. His experience as a Principal, Project Manager, and Project
Architect includes all facets of pre-design efforts. His past experience includes civil
engineering design, surveying, GIS development, and complete architectural design
and implementation.
Plans for the evaluation of the project's results and for sustaining it after
grant funds expire
Evaluatinq Results: Each planned objective of the renovation project will be
monitored on an onqoinq basis to compare planned with actual targeted goals, in
terms of timeframes and implementation of objectives.
Sustainabilitv: The projected revenue from the Jobs Campus expansion itself will
help to offset the expenses. This additional revenue will be realized from the
project's Retail Training Store, Job Development Center's community partners'
leases, and center-based contract employment. The project's initial start-up costs
will be offset by the Goodwill's overall donated goods revenue, which is its largest
source of revenue. An Operating Profit Analysis has been completed through 2010
for the entire organization, including projections of revenues and expenses from the
Jobs Campus. This analysis projects a net income for each of the next two fiscal
years through 2009-2010.
Names and affiliations of the organization's officers, directors,
administrators and principal staff
Board of Directors (2007-2008):
Officers
Jeffrey A. Van Doren, Chair, LeClair Ryan (Attorney)
Harold McLeod, Vice-Chair, Wachovia Bank, N.A. (Roanoke President)
Russell 1. Schundler, Treasurer, McGuire Woods, LLP (Attorney)
Lisa C. Ison, Secretary, The New Century Venture Center (Executive Director)
Bruce Phipps, President and CEO, Goodwill Industries of the Valleys
Directors
Robert A. Archer, Blue Ridge Beverage Company, Inc. (President)
James W. Arend, Atlantic Mutual Insurance Companies (Retired)
Ben Bowman, Patrick Henry Community College (Workforce Development
Coordinator)
John Coker, Sun Trust Investment Services (Retired)
Jane R. Conlin, City of Roanoke (Dept. of Social Services Director)
Caroline Cooper-Davis, Caroline's in the City (Owner)
Jeffrey Glenn, SyCom Technologies (Account Manager)
Anita Hines, Mountain Lake Hotel (Director of Sales)
Howard Lyon, RGC Resources, Inc. (Vice President, Treasurer & Controller)
Melinda Payne, City of Salem (Director of Planning & Development)
5
.4
Michael Smith, YMCA, Gainsboro Family Center (Executive Director of the
Gainsboro Family Center)
Randall A. Young, Advance Auto Parts (Senior Vice President)
Administrators and Principal Staff:
Bruce Phipps, President and CEO
Marla Jackson, Chief Financial Officer
Linda LaMona, Senior VP Mission Services
Jerry Kite, Senior VP Retail Services
Debbie Williams, Senior VP Business Services
Jackson Green, Chief Compliance Officer
Phil Jones, VP Human Resources
Jim Shaver, VP Marketing and Development
6
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 14, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hackworth:
Theodore J. Edlich, III, president/CEO, Total Action Against Poverty (TAP), appeared
before the Council of the City of Roanoke at its regular meeting on Monday, October 6, r
2008, to request a letter of support for two proposed subdivisions at the northeast and
southwest quadrants of the intersection of Old Stephens Road and Shenandoah
A venue.
On motion, duly seconded and adopted, the request by TAP for a letter of support to the
Virginia Housing Development Authority regarding the abovementioned proposed
subdivisions was referred to the City Manager; and the designation of the area as a
"revitalization area" according to Virginia Housing Development Authority standards was
referred to the City Attorney for preparation of an appropriate measure for adoption by
the Council at its next regular meeting scheduled to be held on Thursday, October 23,
2008.
Sincerely,
;:6:n,~ ~tW
City Clerk
pc: Theodore J. Edlich, III, President/CEO, Total Action Against Poverty, P. O. Box
2868, Roanoke, Virginia 24001
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
Sherman P. Lea
Gwen W. Mason
Alvin L. Nash
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
October 6,2008
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
We jointly sponsor a request of Theodore J. Edlich, III, President, Total Action
Against Poverty in Roanoke Valley, to appear before City Council with regard to
development of two subdivisions at the northeast and southwest quadrants of the
intersection of Old Stephens Road and Shenandoah Avenue, N. W., at the
regular meeting of City Council to be held on Monday, October 6,2008.
Sincerely,
~~~
Sherman P. Lea, Vice-Mayor
C'?~
Alvin L. Nash, Council Member
SPUALN:snh
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
,~
j
.
Peters Creek South Family Homes Presentation
Remarks by Ted Edlich, TAP President
. Good afternoon. Mayor Bowers, Vice Mayor Lea, Members
of City Council, City Manager Burcham, ladies and
gentlemen.
. Thank you for the opportunity to share with you a unique and
financially sound housing opportunity, with benefits to the
community, area residents and the City of Roanoke.
. TAP has entered into a partnership with PIHRL, an
experienced company in Ohio, to develop a subdivision of 44
work force single family homes at the intersection of
Shenandoah A venue ,and Old Stephens Road.
. The Peters Creek South Family Homes combines the proven
track record of TAP with that of PIRHL which is doing
similar developments in several states, developing 2,600
units of housing within 75 tax credit properties.
. These three and four bedroom homes' hard and soft costs
will amount to a per single family home cost of $180,000 and
a total subdivision investment of $9,000,000.
. This family subdivision will provide quality leased housing
and eventual home ownership for families at up to 60% AMI,
or $41,880. It will impact positively on the value of area
homes now assessed from between $94,000 and $106,000. It
will provide annual tax increase to the City of Roanoke of
$94,248 per year.
.'
. In an uncertain financial market with tighter restrictions on
mortgage resources, this subdivision takes advantage of
available reliable tax credit financing.
. Last week, after contacting 780 residents by mail, we held a
community meeting for residents of the Cherry Hill and
Wilmont Farms neighborhoods to explain the nature of this
housing opportunity. I am attaching a petition of 127
residents who are in support of this subdivision. TAP is
offering the resident organization of these neighborhoods a
seat on its board for additional oversight.
. In order to be competitive for highly sought after tax credits,
we are asking City Council for two things: 1) A letter of
support for our LIHTC application and 2) A certification of
the parcels as a revitalization area according to VHDA
standards.
. Weare asking for a go ahead at this time to warrant the
commission of significant resources to prepare a successful
application.
. Though funded with Low Income Housing Tax Credits, this
subdivision represents a small but important expanded
opportunity for middle class Roanokers at a time when the
squeeze on the middle class is coming from all directions.
. To explain the details of this project, let me introduce Angela
Penn, Vice President of Development for TAP.
"
'\,
...j'
PETERS CREEK SOUTH F AMIL Y HOMES
REMARKS BY ANGELA PENN, TAP V.P. OF DEVELOPMENT
GOOD AFTERNOON MAYOR BOWERS, VICE MAYOR LEA
MEMBERS OF CITY COUNCIL, CITY MANGER DARLENE
BURCHAM AND CITIZENS OF THE STAR CITY.
PETERS CREEK SOUTH F AMIL Y HOMES IS A DEVELOPMENT
GEARED TOWARD WORKING FAMILIES EARNING 60% AMI
OR LESS IN ROANOKE CITY. CURRENTL Y, A F AMIL Y
EARNING UP TO $41,880 WOULD QUALIFY. IT IS
ANTICIPATED THAT COLLECTIONS ON MONTHLY LEASES
WILL AVERAGE $580 BUT COULD EXTEND UP TO $672 PER
MONTH. IN ADDITION, PETERS CREEK SOUTH F AMIL Y
HOMES WILL SET ASIDE FIVE (5) UNITS TO SERVE
PHYSICALLY DISABLED RESIDENTS. THE DEVELOPMENT
, CONSISTS OF THREE AND FOUR BEDROOM CUSTOM-BUILT,
STAND ALONE, SINGLE F AMIL Y HOMES THAT WILL
CONTAIN 1,325 AND 1,400 SQUARE FEET, RESPECTIVELY. TO
ASSURE LONG- TERM VALUE AND ENERGY EFFICIENCY, THE
HOMES WILL INCLUDE ENERGY STAR RATED BUILDING
MATERIALS AND APPLIANCES, LOW FLOW FAUCETS,
CENTRAL AIR CONDITIONING, WASHER! DRYER HOOK UPS,
BASEMENTS, WALL-TO-WALL CARPET, AND FRONT
PORCHES. THE UNITS WILL ALSO BE WIRED FOR HIGH
SPEED INTERNET ACCESS. AS SEEN FROM THE
RENDERINGS, THESE MARKET RATE QUALITY HOMES ARE
DESIGNED TO BE ARCHITECTURALLY HARMONIOUS WITH
THE EXSISTING HOMES IN THE WILMONT AND CHERRY HILL
NEIGHBORHOODS.
IN THIS LEASE/PURCHASE MODEL OF HOMEOWNERSHIP,
AFTER YEAR 15, TAP, WILL PROVIDE EACH RESIDENT
F AMIL Y, THE RIGHT OF FIRST REFUSAL TO PURCHASE THEIR
HOME FOR THE BALANCE OF THE OUTSTANDING DEBT ON
THE PROPERTY PLUS EXIT TAXES, INSURANCE, AND
CLOSING COSTS. IT IS ESTIMATED THAT THE COST TO THE
RESIDENT AT THE END OF YEAR 15 WILL BE $61,175, THUS
PROVIDING THEM WITH INSTANT EQUITY IN THE HOME
THAT WILL BE IN EXCESS OF $85,000. THE CLEVELAND
HOUSING NETWORK HAS BEEN A LEADER USING THIS
HOUSING MODEL, DATA FROM THE SUCCESS OF THEIR
PROGRAM HAS SHOWN THAT 90% OF THE HOMES ARE SOLD
WITHIN SIX MONTHS OF THE END OF THE COMPLIANCE
PERIOD AND 100% ARE SOLD WITHIN TWENTY-FOUR
MONTHS. THE HOMES WILL BE APPRAISED BASED ON THEIR
MARKET VALUE AND NOT ON THE SALES PRICE TO THE
RESIDENT; THUS THE CURRENT HOMES IN THE
NEIGHBORHOOD WILL MAINTAIN OR INCREASE THEIR
VALUE.
TAP WILL ESTABLISH A RESIDENT ASSOCIATION (RA)
UNTIL 100% OF THE UNITS ARE SOLD AFTER YEAR 15. PRIOR
TO THE END OF THE IS-YEAR TAX CREDIT COMPLIANCE
PERIOD, A HOMEOWNER'S ASSOCIATION (HOA) WILL BE
FORMED UNDER THE LAWS OF THE COMMONWEALTH, AND
TAP WILL HELP TRANSITION THE RA INTO THE HOA, WHICH
WILL CREATE STRICT GUIDELINES FOR USE AND
MAINTENANCE OF EACH UNIT.
SEVEN GOALS FOR THE PROJECT ARE:
1. TO SELL 900/0 OF THE HOMES WITHIN SIX MONTHS OF THE
COMPLIANCE PERIOD
2. PROVIDE WORKFORCE HOUSING FOR THE CITY OF
ROANOKE. BY TARGETING THE HOUSING TO FAMILIES
EARNING UP TO $41,880 THE DEVELOPMENT CAN
ACCOMADATE SALARIES WITHIN THE FIRST THRITEEN PAY
GRADES OF CITY SERVICE WORKERS. BECAUSE FAMILIES
ONL Y HAVE TO QUALIFY AT THE BEGINNING OF THEIR
RESIDENCY, THEY ARE THERBY ENCOURAGED TO SEEK
HIGHER PAYING JOBS, TO INCREASE THEIR INCOME
,
THROUGH ENHANCED EMPLOYMENT AT NO PENALTIY.
3. ALL NEW HOMES WILL TRANSFER FOR THE THEN-
CURRENT FAIR MARKET VALUE TO ENSURE THE INTEGRITY
OF SURROUNDING HOME VALUES
4. SUPPORT THE PETERS CREEK SOUTH NEIGHBORHOOD
PLAN. THIS DEVELOPMENT ADDRESSES A KEY POLICY OF
THE PLAN FOUND ON PAGE 43 UNDER THE SECTION OF
RESIDENTIAL DEVELOPMENT, IT STATES: "ROANOKE WILL
SUPPORT DEVELOPMENT OF NEW NEIGHBORHOODS, OR
EXPANSION OF EXISTING NEIGHBORHOOD IN AREAS
IDENTIFIED AS FUTURE RESIDENTIAL DEVELOPMENT
OPPORTUNITIES."
5. CONTRIBUTE TO THE LOCAL ECOMONY. THE HARD AND
SOFT COSTS FOR THE HOMES IN THIS PROJECT WILL TOTAL
$9,000,000. THE PROJECT WILL SEEK TO UTILIZE AS MANY
QUALIFIED LOCAL AND REGIONAL SUBCONTRACTORS AS
POSSIBLE.
6. BUILD AN ENDURING, HIGH QUALITY, FUNCTIONALLY
RELEVANT PROJECT. THIS DEVELOPMENT WILL BE
MONITORED CLOSELY AND REGULARLY DURING THE
IS-YEAR TAX CREDIT COMPLIANCE PERIOD BY ASSET
MANAGEMENT STAFF FROM THE EQUITY LIMITED
PARTNER, FROM THE VIRGINIA HOUSING FINANCE
AGENCY, FROM THE FIRST MORTGAGE LENDER AND
FROM TAP THE GENERAL PARTNER.
7. ENHANCE PROPERTY VALUES IN THE WILMONT & CHERRY
HILL NEIGHBORHOODS. BY PRODUCING QUALITY BUILT
AND ENVIRONMENTALLY FRIENDLY HOMES WHOSE VALUE
EXCEED THAT OF THE CURRENT HOUSING STOCK, WILL
HELP TO REDETERMINE THE OVERALL VALUES OF
EXSISTING PROPERTIES.
IN ORDER TO COMPETE EFFECTIVLEY FOR TAX CREDITS THE
~
THE PROJECTS NEED TWO CRITICAL PIECES OF SUPPORT
FROM THE CITY.
1. FIRST WE NEED THE CITY MANAGER TO PROVIDE A
POSITOVE CEO LETTER OF SUPPORT TO THE VIRGINIA
HOUSING DEVELOPMENT AUTHORITY. (VHDA)
2. SECOND WE NEED THE CITY MANAGER TO CERTIFY THAT
THE PROPERTIES IN QUESTION MEET VHDA'S DEFINITION OF
A REVITALIZATION AREA. THIS CERTIFICATION IS SOLEY
FOR THE PURPOSES OF THIS APPLICATION. ON THE LAST
PAGE OF YOUR HAND OUT WE HA VE PROVIDED THE FULL
DEFINITION OF A REVITATZATION AREA, AS YOU WILL SEE
IT IS VERY BROAD AND WIDE IN ITS SCOPE, NOT ALL PARTS
OF THE DEFINITION APPLY TO EVERY AREA. FOR THESE
PARCELS, WE ARE FOCUSING ON EXCESSIVE LAND
COVERAGE, DELETERIOUS LAND USE AND INADEQUATE
DESIGN, QUALITY OR CONDITION. THE CERTIFICATION IS
ONL Y USED FOR THE PURPOSES AS OUTLINED IN THE VHDA
QAULIFIED ALLOCATION PLAN, THIS CERTIFICATION
"
PROVIDES TAP & PIRHL WITH THE OPPORTUNITY TO GAIN
ADDITIONAL POINTS AND COMPETE MORE EFFECTIVELY
FOR THE ALLOCATION OF CREDITS.
IN CLOSING, WE ASK FOR YOUR SUPPORT OF THIS VITAL
PROJECT THAT WILL PROVIDE UTLIMATE HOMEOWNERSHIP
TO WORKING FAMILIES. WE ARE ASKING FOR THIS SUPPORT
AT NOW DUE TO THE EXTENSIVE AMOUNT OF TIME AND
RESOURCES REQUIRED TO COMPLETE AN APPLICATION
THAT WILL BE COMPETTIVE AND YIELD AN ALLOCATION OF
CREDITS.
THANK YOU FOR YOUR CONSIDERATION.
~
into
Families in Transition . Head Start . Housing & Community Development
TAP Financial Services . This Valley Works
October 1, 2008
BY HAND DELIVERY
The Honorable Mayor David Bowers and Members of City Council
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building
Room 452
Roanoke, VA 24011
Re: Peters Creek South Family Homes
Dear Mayor Bowers and Members of City Council:
PIRHL Developers and Total Action Against Poverty (TAP) propose to revitalize a dormant,
unproductive portion of the Shenandoah Avenue corridor in Roanoke's Peters Creek South target area
through the development of two new, single family home subdivisions of up to forty-four (44) ranch-style
homes at the intersection of Old Stephens Road and Shenandoah Avenue. All of these market-rate quality
homes are designed to be architecturally harmonious with the existing ranch homes in the Wilmont and
Cherry Hill neighborhoods where these subdivisions are located.
This development will provide quality affordable housing for working families, it will contribute to the
local economy, it will increase property values of the homes in the Wilmot and Cherry Hill
neighborhoods, and it will provide tax revenue to the City of Roanoke. This development furthers
some key goals in the Peters Creek South Neighborhood Plan, a component of Vision 2001-2020,
Roanoke's Comprehensive Plan.
I am writing to request time to speak about this project before council at the October 6th City Council
meeting to be held at 2:00p.m. in council chambers.
Thank you in advance for your consideration of this request. I there are any questions or concerns, please
contact me at (540) 353-2160.
Sincerely,
~L ~~~ d
n~id1f2it III ---..,
President/CEO
P.O. Box 2868
Roanoke, VA 24001
(540) 345-6781
www.taproanoke.org
MISCELLANEOUS: City Council 10/02/08
October 2, 2008
To: Roanoke City Council
I am writing to request that any decision regarding the proposed construction of homes by TAP
and PIRHL in Wilmont Farms be delayed until the October 23rd-meeting at either 2:00 pm or
at 7:00 pm when more residents of the Wilmont Farms and Westside Boulevard neighborhoods
will be available to attend.
We received a le~!er from TAP approximately September 23rd stating that a meeting would be
held on September 30th for residents to receive information regarding the proposed
construction of approximately 40 homes in the Wilmont Farms area and Westside Boulevard
area. Some residents were able to attend on September 30th, but there were also many people
who could not come and who have not had an opportunity to become better informed about the
proposed construction or to totally understand the meaning of the statement on the proposal
that the area where construction is to occur would have to be designated as an area requiring
revitalization, rehabilitation, and other terminology that is worrisome to those of us who
currently are homeowners in this area.
Most homes in our area were built in approximately 1965, and there are few homes in the area
that would in any way appear to be in need of repair or revitalization. As residents, we have
been trying to determine if this designation would adversely affected our future property values
and to find someone who can give us definitive information about how our neighborhood _
would be affected. As citizens of this area and taxpayers, we need and deserve an opportunity
to receive more information about how this may affect our neighborhood.cJ,nthe future. We do
not know if this designation is solely something that would appear on an application or whether
it would become an issue for us when it comes to future real estate values for our area.
We do realize that there is a need to make home ownership more affordable for residents for
Roanoke City, but concerns were expressed by many at the September 30th meeting that those
who live in the proposed homes would not become actual homeowners for 15 years and that
they would be under only a one year lease which could potentially lead to greater turnover
among residents in the proposed area.
It will be difficult for many residents to attend at 2:00 pm on October 23th due to previous
work obligations, so I request that any decision be extended until October 20th so that residents
of our area will have more time to receive answers to the many concerns that we share and to
questions that still need to be more fully answered.
Sincerely,
Carolyn F. Paige
Roanoke, VA
II
i
/
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk '
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Beryl Y.-Brooks
General Registrar
Roanoke, Virginia
Dear Ms. Brooks:
I am attaching copy of Ordinance No. 38243-100608 temporarily changing the
polling place for Jefferson #2 Precinct from the Roanoke City School
Maintenance Bui,lding, 250 Reserve Avenue, to the National Guard Armory,
32 Reserve Avenue, S. W.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 2008, and is in full
force and effect upon its passage.
Sincerely,
~t=~~~WV
City Clerk
S M M: ew
Attach ment
pc Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools,
P. O. Box 13145, Roanoke, Virginia 24031
Steven B. Thompson, 1 LT., TC, VaARNG, Commanding, Department of the
Army, Co E 429th FSC, Virginia Army National Guard, 32 Reserve
Avenue, S. W., Roanoke, Virginia 24015-4917
Floyd G. Hancock, Secretary, Roanoke City Electoral Board, 3729 Forest
Road, S. W., Roanoke, Virginia 24015
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
'i\~
V
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38243-100608.
AN ORDINANCE temporarily changing the polling place for Jefferson #2 Precinct from the
Roanoke City School Maintenance Building, 250 Reserve Avenue, S.W., to the National Guard
Armory, 32 Reserve Avenue, S.W.; and dispensing with the second reading of this ordinance.
WHEREAS, the National Guard Armory, 32 Reserve Avenue, S.W., is the regular polling
place for Jefferson Precinct #2;
WHEREAS, following the tragic events of September 11, 2001, the Armory became
unavailable as a polling place, and the polling place was relocated indefinitely, on an emergency
basis, to the Roanoke City School Maintenance Building, 250 Reserve Avenue, S.W.;
WHEREAS, due to the unusually high turnout for the Presidential primaries in February and
the increase in registered voters throughout the summer, the Electoral Board feels that the space at
the Roanoke City School 'Maintenance Building, the temporary polling place for Jefferson #2
Precinct, will not be sufficient for the November 4,2008, Presidential election;
WHEREAS, by Resolution dated September 8, 2008, the Roanoke City Electoral Board has
recommended the temporary return of the polling place for Jefferson #2 Precinct to the National
Guard Armory, such polling place being located within such precinct as required by ~24.2-31 0, Code
of Virginia (1950), as amended; and
WHEREAS, the Electoral Board has given notice of such emergency relocation of polling
place to the State Board of Elections and has obtained approval of such change from the Board
pursuant to ~24.2-310.D., Code of Virginia (1950), as amended, and the Electoral Board will give
notice of this change in polling place by mail to all registered voters in the Jefferson #2 Precinct at
least fifteen (15) days prior to all elections, and public notice of such change, pursuant to S24.2-306,
Code of Virginia (1950), as amended;
THEREFORE, BE iT ORDAINED by the Council of the City of Roanoke as follows:
1. The polling place for Jefferson #2 Precinct shall be relocated indefinitely from the
Roanoke City School Maintenance Building, 250 Reserve Avenue, S.W., to the National Guard
Armory, 32 Reserve Avenue, S.W.
2. The City Clerk is directed to forward attested copies of this ordinance to Beryl Y.
Brooks, General Registrar, so that notice of this change in polling place can be mailed to all
registered voters of Jefferson #2 Precinct, and to the Chief, Voting Section, Civil Rights Division,
United States Department of Justice.
3. Pursuant to the provisions of Section, 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~'rY\.~
City Clerk.
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
TO: Stephanie Moon, City Clerk
FROM: Beryl Y. Brooks, General Registrar
DATE: September 29, 2008
SUBJECT: Emergency Temporary Change of #008, Jefferson #2 Polling
Place
The Roanoke City Electoral Board is seeking the following
temporary change of Precinct #008, Jefferson #2 polling place
from Roanoke City Schools Maintenance Building to the National
Guard Armory. Due to the unusually high turnout for the
Presidential primaries in February and the increase in registered
voters through out the summer months, the Electoral Board feels
that the space in the Roanoke City Schools Maintenance Building
will not be sufficient to handle the voters for the upcoming
November 4, 2008, presidential Election. (See resolution
attached. )
Normally Section 24.2-306, which prohibits us from moving a
polling place 60 days before an election and without prior
approval of the Justice Department, would be in affect. However
due to circumstances not in our control the confirmation for our
approval to use the building was not received until after the time
period in which a regular move could be made.
We are requesting that this matter be brought before City Council
at the next available public meeting. Although I am still
required to submit for expedited approval from the Justice
Department, I will have to proceed with the move as approved by
the state Board of Elections. The appropriate notification for
expedi ted approval has been forwarded to the Ci ty At torney for
submission to the Department of Justice.
Thank you, for your cooperation in this matter and please call me
at X1037, if there are any questions.
BYB:
Attachments
CITY OF ROANOKE
INTERDEPARTMENT COMMUNICATION
TO: William Hackworth, City Attorney
FROM: Beryl Y. Brooks, General Registrar
DATE: September 29, 2008
SUBJECT: Temporary Change of #008, Jefferson #2 Polling Place
Due to the unusually high turnout for the Presidential primaries
in February and the increase in registered voters through out the
summer months, the Electoral Board feels that the space in
Precinct #008, Jefferson #2 located at Roanoke City Schools
Maintenance Building will not be sufficient to handle the voters
for the upcoming November 4, 2008, Presidential Election.
Therefore the board has agreed to seek the following temporary
change. (See resolution attached.)
This change complies with Section 24.2-310 of the Virginia
Election Laws. We are requesting that you comply with the Justice
Department's requirements by submitting for expedited approval,
with the usual notification to this office. Appropriate
notification has been given to the City Clerk to be placed on the
agenda for the next meeting of City Council.
Thank you, for your cooperation in this matter and please call me
at X1037, if there are any questions.
BYB:
Attachments
~.
ROANOKE
ELECTORAL BOARD
215 Church Avenue, SW, Room 109
Roanoke, Virginia 24011
PO Box 1095
Roanoke, Virginia 24005
540.853.2281 fax: 540.853.1025
CARL T. TINSLEY, SR.
Chairman
DIERDRE). MARTIN
Vice Chairman
F. GORDON HANCOCK
Secretary
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
September 8, 2008
The Roanoke City Electoral Board in a meeting held on September 3, 2008 voted
unanimously to seek Department of Justice approval to move the following precinct for
the reason stated as follows:
Due to the unusually high turnout for the Presidential Primaries in February and the
increase in registered voters through out the summer months, the Electoral Board feels
that the space in Precinct #008, Jefferson #2 located at Roanoke City Schools
Maintenance Building will not be sufficient to handle the voters for the upcoming
November 4,2008, Presidential Election. Therefore the board has agreed to seek the
following temporary change.
Temporary change - From: Roanoke City Schools Maintenance Building
250 Reserve Ave., S.W.
Roanoke, VA 24016
To: National Guard Armory
32 Reserve Ave., S. W.
Roanoke, VA 24016
The new location is located in the same block as the old and was the original location of
the polling place prior to being placed on "Priority Alert" in October 200 I. At which
time they restricted all civilian access to the building. Although the National Guard Unit
located at the armory has just returned from duty. Permission has been granted to use the
building at least for this upcoming election. The City Attorney will be asked to prepare
submission for expedited Justice Department Approval.
"-~-~--,,----'-"-"
~4 h-. ~
Floyd G. Hancock, Secretary
Roanoke City Electoral Board
DEPARTMENT OF THE ARMY
CO E 429th FSC
Virginia Army National Guard
32 Reserve Ave SW
Roanoke, VA 24016-4917
,.,\,~'I,'n:SOP'.'/~~
.,,~~ ~\.
~ 50..r ij
L ,,, l
'!;. .\:-':-Ol\HIS.\I(Y "I
. OF TIlE .
q..J'l ...mu:\r\ \\.\\o~
. I,'II~;\JOR"\
Secretary for Roanoke City Electoral Board
ATTN: Mr. F. Gordon Hancock
215 Church Ave. SW
Roanoke, Virginia 24011
12 September 2008
Dear Sir or Madam:
This letter is to inform you of your request to utilize the Roanoke National Guard Armory
on 4 November 2008 as a precinct voting station. The armory was used many times in
the past for such events with great success.
I would appreciate a copy of the correspondence from The Adjutant General of Virginia
that I understand has been received at your office.
The armory POC is SFC George G. Hicks at (540)983-6821.
Sincerely,
/J ~})/~/ft /(; Fe
/fSTEVEN B. THO SO~
(. 1LT, Te, VaA G
Commanding
~-_. ~--~-
ELECTORAL BOARD
215 Church Avenue, SW, Roonl109
Roanoke, Virginia 24011
PO Box 1095
Roanoke, Virginia 2Llo05
540.853.2281 fax: 540.853.1025
DEP ARTMENT OF THE ARMY
Co E 429th FSC/ V A Army National Guard
32 Reserve Ave. SW
Roanoke, VA 24016-4917
Attention: Steven B. Thompson
ILT, TC, VaARNG
Commanding
Dear Sir:
CARL T. TINSLEY, SR.
Chairman
DIERDRE J. MARTIN
VicE' Chairman
F. GORDON HANCOCK
Secretary
September 29,2008
This letter is to confirm the receipt of your correspondence concerning our request to use
the Roanoke National Guard Armory for the upcoming Presidential Election on Tuesday,
November 4,2008. We appreciate your allowing us the use of the facility and look
forward to working with you to make this election a success. The hours of use will be
from 5:00 A.M. to approximately 9:00 P.M. on Election Day. We will be in touch with
the armory POC to coordinate dates and times for delivery and set up of equipment as
well as pick up.
In accordance with Section 24.31 o-c of the Virginia Election Laws the building must be
compliant with the Americans with Disabilities Act temporarily if not permanently on
Election Day and we will appreciate your assistance in helping us to meet these
requirements.
Per your request I have attached the correspondence from The Adjutant General. If you
have any questions, please give us a call. Thank you for your kindness and cooperation.
Si~n el,
.... {J ~/. .~
I Ber . ~rocZs, ~
. General Registrar
~~Jl A. ~
Floy~ G. Hancock, Secretary
Roanoke City Electoral Board
SEP-30-2008 08:44
SEE
8042252687
P.0f/01
I
EMERGENCY POLLING PLACE RELOCATION FORM
NAME OF COUNTY/CITY:
CODE AND NAME OF PRECINCT:
NAME AND ADDRESS OF POLLING
PLACE REQUIRED TO BE MOVED:
NAME AND ADDRESS TO WHICH
POLLING PLACE IS TO BE MOveD:
REASON FOR MOVE:
Roanok'~ City
p08 Jefferson 12
Roanoke City' Schools ~aint: Bldq: -
250 Reserve Ave., S.W., Roanoke, VA 24q16
I
I
National Gaurd Armory
32 Reserve Ave., Roanoke, VA 24016
Polling place Is 0 bumed out 0 flooded; or
o The access road to polling place Is washed out: and the alternative
access, if any, to the polling place Is too far using normal means of
transportation to make It reasonable for voters to use the alternative
route.
[1Q Other (specify):
Previous polling place will
not accomodate the increased turnout expected.
~ted at each polling place being moved to a new location; and
~ade to each officer of election: and
~iven to the chainnan of the respective parties and to any independent
~idate for ~ office; and
0'" Given to the public: through all ;available news media, radio ~ and TV, jf
possible.
ffiame of old precinct and name and address of Its old polling place: and
J2('Reason for moving the polling plal:e: and
~The predse location (name and address) of 'new polling place; and
,0" The phone number of the General Registrar's office With a statement that
any voter may call the Registrar for c1arfficatlon.
IDENTIFICATION OF NEWS MEDIA News pape,'t:': ra,ciio 1 and TV stations will
TO BE USED FOR NOTICE:
NOTICE OF MOVE WILL BE:
NOTICE OF MOVE WIU INCLUDE:
be us~d to announce GhanqA,
IDENTIFICATION OF NOTICE TO VOTER: l!l New Votercard 0 Labels 0 Correspondence 0 Neither
SBE USE: J
Move of the .beve polling place ,.'0' approved 0 d~
TnTAI P.V11
~.-
VIRGINIA POLLING PLACE ACCESSIBILITY WORKSHEET
Locality #: 77;l:.
Precinct #: (oc.3) ;;::k~PbtJ 4;L
Survey Date: (7} / IlJJ / off
Phone: ( S'l.f::;' ) ~rr:)~ c;2).<;/
'U -
Locality Name: AOK/A.':CJf4i.:- cry
Precinct Name: Xr~;z.t>,:wd..L.
Surveyor: (!~J....d/s bJ.//U1j'-,/&~/I.5'7~G/
Email: Cu.jfj!./~ d) g72:I/ (L. _ 0/2&
Type of election or building official present for survey:
D Electoral Board Member D Electoral Board Staff
c0'.,9.eneral Registrar [I2(Registrar Staff
0' Officer of Election 0 Election Volunteer
D Other Building Staff ~her:
o None
Name of election or building official present for survey: ~ ~~5
Polling Place Name:_D~"iJ\l (.::;""'./itd ~...,!.-"\ Address: ~ ~ t\w. ~
\ /~ '0~\,,~'Le V A ;2101 G,
I -
Type of building:
D Public School
D Fire/Rescue Station
D Senior Center/Housing
o Private School
D Courthouse
D Civic Organization
o Other Public Building
D Church
o Community/Recreation/Civic Center
D Private Business
rrt' Government Building
o Library
o Private Residence
o Other:
How are Officers of Election notified of a voter n~..sUng curbside assistance?
D Staff stationed outside 0 Someone with voter must come inside
D Call button 0 Other:
This section for SSE use onl
Building Number:
Revised 8/25//04
Survey Number:
Page 1 of2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S,W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
October 6, 2008
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
I would like to sponsor a request from Beryl Brooks, City Registrar, to
change Precinct #008, Jefferson #2 polling place located at 250 Reserve
Avenue, S.W. to an emergency temporary polling place at 33 Reserve
Avenue, S.W.
DLB:jb
c: City Clerk
City Attorney
Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7,2008
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38245-100608 appropnatlng
funds from the Federal Government Edward Byrne Memorial Justice Assistance
Grant. for continuation of a bicycle patrol program, and amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 2008, and is in full
force and effect upon its passage.
Sincerely,
~rn. tv;U'fYJ
Steph.anie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and' Budget
A. L. Gaskins, Chief of Police
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38245-100608.
AN ORDINANCE to appropriate funding from the Federal Government Edward
Byrne Memorial Justice Assistance Grant for continuation of a bicycle patrol program,
amending and reordaining certain sections of the 2008-2009 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2008-2009 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime
FICA
Revenues
Byrne JAG Bike Patrol FY09
35-640-3622-1003
35-640-3622-1120
$ 47,453
3,630.
35-640-3622-'3622
51,083
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~'rn.~
City Clerk.
~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
October 7, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38244-1 00608 authorizing acceptance of
a Edward Byrne Memorial Justice Assistance Grant from the U. S. Department of
Justice, and authorizing execution of any required documentation on behalf of
the City.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 2008.
Sincerely,
~'h1.~~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
A. L. Gaskins, Chief of Police
()~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38244-100608.
A RESOLUTION authorizing acceptance of a Edward Byrne Memorial Justice
Assistance Grant (JAG) from the U.S. Department of 1ustice, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
u.s. Department of Justice a Edward Byrne Memorial Justice Assistance Grant (JAG) in the
amount of $51,083.00, no local matching funds are required. Such grant is more particularly
described in the letter of the City Manager to Council dated October 6, 2008.
2. 'The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the Edward Byrne Memorial Justice Assistance
Grant (JAG), approved as to form by the City Attorney, required in connection with the
acceptance of such grant, and to furnish such additional information as may be required by the
U.S. Department of Justice.
ATTEST:
~m.'7~
City Clerk
CITY OF ROANOKE ..
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
October 6, 2008
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Justice Assistance Grant
Background:
The Roanoke Police Department's community based bicycle patrol program has
been funded over the last several years by the Edward Byrne Memorial Justice
Assistance Grant UAG). This funding opportunity allows for community policing
programs similar to our current bike patrol initiative.
On August 20, the Police Department was awarded $51,083 under the JAG
funding formula. This opportunity is to be used for the continuation of the
successful bicycle patrol program. With this funding, operation of the program
will be sustained at the high level the community has come to expect. This
grant does not require any local matching funds.
Recommended Action:
Accept the Edward Byrne Memorial Justice Assistance Grant UAG) described
above and authorize the City Manager to execute the grant agreement and any
related documents, in such form as approved by the City Attorney.
Honorable Mayor and Members of City Council
October 6, 2008
Page 2
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $51,083 and to appropriate the same as outlined below in
accounts to be established in the Grant Fund by the Director of Finance.
Overtime
FICA
$ 47,453
3.630
$ 51,083
Total
Darlene L. Burch
City Manager
DLB:gws
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
A. L. Gaskins, Chief of Police
CM08-00 1 57
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541 .
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38246-100608 authorizing a second
amendment to a contract entered into by and between the City of Roanoke and
Betty M. Branch dated September 10, 1999, permitting the City to reproduce
the Firefighter Memorial Sculpture in non-three dimensional items.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 2008, and is in full
force and effect upon its passage.
Sincerely,
~m.l'Y\.'w
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Ms. Betty Branch, P. O. Box 1122, Roanoke, Virginia 24006
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
Susan Jennings, Public Art Coordinator
W"'~
\,----,
\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 2008.
No. 38246-100608.
AN ORDINANCE authorizing a second amendment to a contract entered into by and
between the City of Roanoke and Betty M. Branch dated September'lO, 1999, regarding the
FirefighterMemorial Sculpture.
WHEREAS, the City and the Artist entered into a Contract dated September 10, 1999, for the
Artist to create a work of art to be located at the Virginia Museum of Transportation;
WHEREAS, the Contract dated September 10, 1999, was amended on July 10, 2001,
allowing the artist to make up to four castings of the Oljginal work;
WHEREAS, the Contract allowed the City to have complete authority to reproduce theW ork
which could include three dimensional renderings; and
. WHEREAS, the City and the Artist have agreed that they prefer only non-three dimensional
renderings of the Work be made.
NOW, THERE FORE, BE IT ORDAINED by the Council ofthe City of Roanoke as follows:
1. The City Manager and City Clerk are authorized to execute and attest, respectively, an
amendment to the agreement dated September 10, 1999, between Betty M. Branch and the City of
Roanoke. Such amendment shall permit the City to reproduce the Work in non-three dimensional
items.
2. The contract amendment shall be in such form as is approved by the City Attorney.
3. All of the remaining provisions of the contract shall remain in full force and effect.
I
ATTES'T: ' I.
~lh.~
City Clerk.
K:IMEAStJRESlFlREFIGHTERMEMAMDN22008.DOC
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATIORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-122 I
EMAIL: cityatty@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATIORNEYS
October 6, 2008
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Contract Amendment - Firefighter Memorial
Dear Mayor Bowers and Council Members:
The City contracted with local artist Betty Branch in 1999 to create a sculpture as a
Firefighter Memorial. The sculpture currently is located at the The Virginia Museum of
Transportation. In the contract, the City reserved the right to reproduce the sculpture in "books,
art magazines, exhibition catalogues, post cards or posters or other commemorative items." Ms.
Branch has requested that the contract be amended to provide that any reproductions of the
sculpture by the City be two-dimensional, rather than three-dimensional reproductions. In 2000,
City Council authorized an amendment to the contract which permitted the artist to make up to
four castings of the original work.
The proposed amendment, in which the City Manager concurs, is attached along with a
resolution for Council's consideration that authorizes execution of the amendment on behalf of
the City.
Please let me know if you have any questions about his matter.
With kindest personal regards, I am
Sincerely yours,
U~M.~
William M. Hackworth
City Attorney
WMH/lsc
c: Ms. Betty Branch
Darlene L. Burcham, City Manager
Stephanie M. Moon, City Clerk
Susan Jennings, Public Art Coordinator
THIS AMENDMENT NO.2 made this _ day of
, 2008, to the Contract
dated September 10,1999, by and between the CITY OF ROANOKE, a municipal corporation of
the Commonwealth of Virginia, hereinafter referred to as the "City" and BETTY M. BRANCH,
hereinafter referred to as the "Artist",
WIT N E SSE T H:
WHEREAS, the City and the Artist entered into a Contract dated September 10, 1999, for
the A..rtist to create a work of art to be located at the Virginia :r-.1useum of Transportation;
WHEREAS, the Contract dated September 10, 1999, was amended on July 10, 2001,
allowing the Artist to cast three additional sculptures from the original casting;
WHEREAS, the Contract allowed the City to have complete authority to reproduce the Work
which could include three dimensional renderings; and
WHEREAS, the City and the Artist have agreed that they prefer only non-three dimensional
renderings of the Work be made.
NOW, THEREFORE, in consideration ofthe mutual promises and undertakings contained
herein, the parties agree that Section 5(a) of the Contract shall be amended to read and provide as
follows:
5(a) The City shall have complete authority to reproduce the Work in books, art
magazines, exhibition catalogs, postcards or posters or other non-three dimensional
commemorative items providing the any such reproduction be accompanied by the
Artist's copyright notice and providing that the work not be changed in any way in
reproductions by the addition of any elements, embellishments or distortion through
photography.
In all other respects, the Contract and the Amendment shall remain unchanged.
IN WITNESS WHEREOF, the Artist has signed this Amendment, and the City has caused
this Amendment to be signed by its City Manager, and its corporate seal to be hereunto affixed and
attested by its City Clerk.
L:IA TTORNEY\DA T A \CLFFlIAMISCIAM-FIREFIGHTERSCULPTURE
ATTEST:
CITY OF ROANOKE
Stephanie M. Moon, City Clerk
By
Darlene L. Burcham, City Manager
ARTIST
~~- )
. ~etty M. Branch.. ~
~ONWEAL~F VIRGINIA) To-wit:
/7 OFtJJ1tJIL~ )
The ~ng jnstrument was acknowledged before me by Betty M. Branch on the
~ day 0 ~'f:e~etf, 2008.
My Commission expires: ~ $, 4a1f Regi ~/j 5'~
~'III""'I
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APPROVED AS TO FOR.l\t1:
APPROVED AS TO EXECUTION:
City Attorney
City Attorney
L:IA TTORNEYlDA T A \CLFFlIAMISCIAM-FIREFIGHTERSCULPTURE .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA R. TYREE
- Assistant Deputy City Clerk
October 7,2008
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38247-100608 to adjust funds
from the Commonwealth for current year budget reductions, and amending and
reordaining certain sections of the 2008-2009 General Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6, 2008, and is in full
force and effect upon its passage.
Sincerely,
~ In. ~6)\)
Stephanie M. Moon, CMC
City Clerk
S M M: ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth,City Attorney
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director, Management and Budget
''X
~.
. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38247-100608.
AN ORDINANCE to adjust funding from the Commonwealth for current year budget
reductions, amending and reordaining certain sections of the 2008-2009 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2008-2009 General Fund Appropriations be, and the same are hereby, amended and reordained to
read and provide as follows:
Revenues
Rolling Stock Tax
Rental Car Tax
Commonwealth's Attorney
Sheriff
Commissioner of Revenue
Treasurer
Registrar
Jail Per Diems
Library
Law Enforcement-599
General Relief
CSA-State Pool Allocation
VJCCCA
State Budget Reductions
01-110-1234-0604
01-1.1 0-1234-0605
01-110-1234-0610
01-110-1234-0611
01-110-1234-0612
01-110-1234-0613
01-110-1234-0615
01-110-1234-0651
01-110-1234-0656
01-110-1234-0658
01-110-1234-0674
01-110-1234-0691
01-110-1234-0723
01-110-1234-0607
$ 6,000
9,000
37,000
330,000
7,000
/ 6,000
3,000
52,000
9,000
280,000
1 0,000
363,000
23,000
(1,135,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
-' ,
. .,\ i
ATTEST:',.
~fh.hJovw
City Clerk.
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
October 6, 2008
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Budget Amendments -FY 2009 State Budget Reductions
Background:
The FY 2009 General Fund budget adopted by City Council included a reduction in
funding from the Commonwealth of Virginia in the amount of approximately $1.1
million based on the level of funding that is provided to the City of Roanoke. The
Commonwealth of Virginia Department of Planning and Budget identified three
methods of managing the reductions, and on September 2, 2008, Council adopted a
resolution supporting the reimbursement option. A budget ordinance was adopted at
that time that was intended to create a contra revenue account from which the
budgeted reimbursement would be made.
Considerations: '
The budget ordinance adopted on September 2 did not have the effect intended, as it
adjusted accounts by only the $43,000 change from estimated budget reductions to
actual reductions and not by the entire amount of the reductions. A correcting budget
ordinance is needed to adjust revenue estimates to properly reflect the full amount of
the reductions and to budget for the required disbursement to the Commonwealth in
January 2009. The correction will not alter the City's budget in total, but will result in
proper revenue amounts in individual line items.
Honorable Mayor and Members of Council
October 6,2008
Page 2
Recommendation:
Adopt the accompanying budget ordinance to adjust revenue accounts to reflect the
City's election of the reimbursement option using a revenue account titled Local Aid to
the Commonwealth.
Sincerely,
!(J6SM.\WJLA
Ann H. Shawver
Director of Finance
AHS:KF:ca
c: Stephanie M. Moon, City Clerk
.J Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
October 6, 2008
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: August Financial Report
The revised revenue estimate for FY09 totals $260.3 million representing a 3.1 %
increase over the adopted budget for FY08. Additional sources of revenue include
projected increases in Real Estate tax, as well as projected growth in
Telecommunications, Consumer Utility, Cigarette, and Prepared Food and
Beverage taxes. These expected increases are partially offset by anticipated
declines in other areas due to current economic conditions as well as State budget
cuts. Revenues with projected decreases over the prior fiscal year include Sales
tax, Business License, Housing of Federal Prisoners, and various other State
revenues.
Revenues
The City's revenue recognition practices call for accrual back to the prior year of
revenues received within the first sixty ,gays of a fiscal year provided the taxes
.......~
Honorable Mayor and Members of Council
October 6, 2008
Page 2
relate to the period through June 30th. Therefore, for example, real estate and
personal property taxes collected during July and August but billed by June 30th
must be reported as revenue of fiscal year 2008. This practice results in many
low, or even negative, revenue amounts as of .the end of our second fiscal
month, August. Also, variances in amounts accrued from one fiscal year to
another can cause large fluctuations in the revenue amounts in the early months
of one fiscal year versus another. The City's revenue trends will smooth and
become more meaningful for comparison after the first quarter of the year.
This financial report covers the first two months of activity for FY09. The
revenue recognition policies as described above explain the variances in the
total General Fund revenues as well as the individual categories of General
Property Taxes, Other Local Taxes and Grants-in-Aid Commonwealth. All three
categories are significant components of the City's revenue base and all are
impacted by year end accruals.
Commentary on other variances are shown below.
Fines and Forfeitures decreased 20.9% from the prior year primarily due to a
decline in Parking Ticket revenue. Tickets for "Failure to Display a Valid Decal"
. are no longer issued as a result of the City eliminating vehicle decals. A
reduction in General District Court fines also contributed to the variance. The
caseload for fiscal year 2009 has declined due to budget cuts for substitute
judges. Judges are typically absent more during July and August for vacations
and conferences, therefore the cases and resulting fines declined compared to
fiscal year 2008 where substitute judges were present.
Revenue from the Use of Money and Property increased 16.1 % from FY08 due to
the timing of rental payments received from the Federal and State Governments
for the Commonwealth building contract.
Grants-in-Aid Commonwealth increased 18.3% from FY08 due to the timing of
collections for Comprehensive Services Act reimbursements. June's service
reimbursement was received in August for fiscal year 2009 but not received
until October for fiscal year 2008. Partially offsetting this increase is a decline
Honorable Mayor and Members of Council
October 6, 2008
Page 3
due to timing in the receipt of Rental Car Tax which was not received until early
September of this fiscal year.
Charges for Services decreased 27.2% from the prior year attributed to a decline
in the number of federal prisoners housed at our jail. Due to an increase in
local prisoners held, there is less capacity for federal prisoners, and many
federal prisoners are now being housed at the regional jail in Abingdon. Also
contributing to the variance is a normalization in the collection of Emergency
Medical Services charges after a significant amount of delinquent charges were
collected in FY08 after a change in contracted billing management.
Expenditures:
The fiscal year 2009 expenditure budget totals $261.7 million and includes
funding of approximately $1.3 million to cover contracts and purchase orders
made during fiscal year 2008 but not paid by the end of that year.
The General Fund expenditures and encumbrances through August were $47.9
million. Compared to the prior year, these expenditures in total represent an
increase of 3.1 % or $1.4 million. Increased spending for Street Paving, due to
contracts carried over from the prior year, accounts for the majority of, this
variance while timing differences and cost differences for items related to Public
Safety and Parks, Recreation and Culture are a significant secondary cause.
/ .
These increases are offset by significant decreases in spending by Health and
Welfare and Community Development. Both increases and decreases are,
discussed in the following sections in detail. In fiscal year 2009, the average
employee pay raise was -2%, which caused a slight increase in many categories of
expenditures. The variances detailed in this report are in addition to this rise in
personnel cost.
Public Works expenditures increased 20.7% or $1.3 million due to an increase in
contracts carried over from the prior year for Street Paving and Maintenance and
a timing difference in the internal charge for Fleet Capital expenditures. Street
Paving expenditures have increased $1.0 million over the pr!or year, and 35.7%
Honorable Mayor and Members of Council
October 6,' 2008
Page 4
of the fiscal year 2009 budget has been committed. This variance is appropriate
given the size of the current year budget including the amounts carried forward
for Street Paving. Maintenance expenditures increased primarily due to a new
contract for bridge maintenance and repair that was finalized for $125,000.
The internal billing for Fleet Capital expenditures is billed monthly; in the prior
year this expenditure was billed quarterly.
Health and Welfare expenditures decreased 13.1% or $781,815. This is due to a
combination of timing differences and a significant decrease in the number of
foster children using state residential services. State residential services are
used on an as needed basis, and participation levels fluctuate depending on the
number of children that can be housed in other kinds of placements such as
foster parent homes or therapeutic residences.
Parks. Recreation and Culture expenditures increased 16.0% or $346,540. The
variance is primarily related to increased expenditures in the Roanoke Arts
Commission and Parks and Recreation Administration cost centers. The
projects of the Roanoke Arts Commission have been expanded and its current
increase in expenditures is directly correlated with this increase in budget. The
variance for Parks and Recreation Administration expenditures. is wholly due to
the timing of Event Zone expenditures.
Community Development expenditures decreased 9.2% or $131,406 due to
decreased spending on Economic Development, the Virginia Cooperative
Extension, and Memberships and Affiliations. The annual contract for rent for
Franklin Plaza was committed in July of fiscal year 2008. No similar contract has
been finalized' in fiscal year 2009. The slight decrease in Virginia Cooperative
Subsidies is due to timing. The slight decrease in expenditures for Membership
and Affiliations correlates with a decrease in budget and is expected to continue
throughout the year.
Honorable Mayor and Members of Council
October 6, 2008
Page 5
Sincerely,
!(J()~~__
Ann H. Shawver
Director of Finance
AHS:lvc:dh
Attachment
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
CITY OF ROANOKE, VIRGINIA
GENERAL FUND'
STATEMENT OF REVENUE (UNAUDITED)
~
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of
Money and Property
/ Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Internal Services
Miscellaneous Revenue
Total
July 1 - August 31
2007-2008
$ 264,458
3,165,344
212,257
282,959
July 1 - August 31
2008-2009
$ (58,530)
3,134,882
212,097
223,814
Percentage
of Change
-122.1 %
-1.0 %
-0.1 %
-20.9 %
Revised
Revenue
Estimates
$ 101,584,000
74,724,000
1,266,000
1,535,000
Current Fiscal Year
Percent of
Revenue
Estimate
Received
-0.1%
4.2%
16.8%
14.6%
Year to Date for the Period
140,414 163,028 16,1 % 784,000 20.8%
2,738,428 3,240,163 18.3 % 68,924,438 4.7%
(19,384) 100.0 % 38,000 0.0%
2,040,775 1,486,497 -27.2 % 8,111,000 18,3%
250,917 232,673 -7,3 % 2,779,435 8,4%
86,840 93,150 7.3 % 522,000 17.8%
$ 9,163,008 $ 8,727,774 -4.7 % $ 260,267,873 3,4%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED)
Year to Date for the Period Currerit Fiscal Year
Percent of
July 1 - August 31 July 1 - August 31 Percentage Unencumbered Revised Budget
Expenditures 2007-2008 2008-2009 of Change Balance Appropriations Obligated
General Government $ 2,223,731 $ 2,146,003 -3,5 % $ 11,366,952 $ 13,512,955 15,9%
Judicial Administration 1,203;366 1,179,657 -2,0 % 7,183,394 8,363,051 14,1%
Public Safety 12,051,558 12,461,420 3.4 % 49,387,900 61,849,320 20,1%
Public Works 6,518,309 7,867,158 20.7 % 19,488,207 27,355,365 28,8%
Health and Welfare 5,951,315 5,169,500 -13,1 % 34,524,406 39,693,906 13.0%
Parks, Recreation and Culture 2,162,579 2,509,119 16.0 % 8,915,744 11,424,863 22.0%
Community Development 1,425,640 1 ,294,234 -9,2 % 4,799,551 6,093,785 21.2%
Transfer to Debt Service Fund 4,025,063 3,997,306 -0,7 % 17 ,153,573 21,150,879 18.9%
Transfer to School Fund 10,231,105 10,557,910 3.2 % 52,789,551 63,347,461 16.7%
Nondepartmental 684,250 743,531 8.7 % 8,115,976 8,859,507 8.4%
Total $ 46,476,916 $ 47,925,838 3.1 % $ 213,725,254 $ 261,651,092 18.3%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWO MONTHS ENDED AUGUST 31, 2008
(UNAUDITED)
FY 2009 FY 2008
ODeratina Revenues
Rentals $ 93,785 $ 82,365
Event Expenses 23,610 16,629
Display Advertising 8,334 8,334
Admissions Tax 25,965 6,652
Electrical Fees 5,114 10,560
Novelty Fees 8,378
Facility Surcharge 18,435 10,162
Charge Card Fees 9,324 363
Commissions 5,040 1,275
Catering/Concessions 190
Other 75 210
Total Operating Revenues 198,060 136,740
ODeratina EXDenses
Personal Services 253,846 290,532
Operating Expenses 142,232 170,378
Depreciation 145,234 144,698
Total Operating Expenses 541,312 605,608
Operating Loss (343,252) (468,868)
NonoDeratina Revenues/CExDenses)
Other 14,730 (9,706)
Investment Income 3,572 833
I nterest Expense (1) (105,230) (108,054)
Net Nonoperating Expenses (86,928) (116,927)
Change in Net Assets $ (430,180) $ (585,795)
(1) FY2008 was restated to reflect a correcting entry made later in the year.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWO MONTHS ENDED AUGUST 31, 2008
(UNAUDITED)
FY 2009 FY 2008
ODeratina Revenues
Market Garage $ 51,765 $ 58,496
Elmwood Park Garage 98,019 84,021
Center in the Square Garage 53,934 38,341
Church Avenue Garage 112,543 107,894
Tower Garage 99,518 83,643
Gainsboro Garage 20,695 14,946
Campbell Garage 2,584
Williamson Lot 13,809 \14,019
Higher Ed Center Lot 7,929 10,425
Market Lot 4,544 2,400
Elmwood Lot 12,163 11,870
Warehouse Row Lot 4,667 7,088
West ChurchlYMCA Lots 4,378 4,378
Parking Violations (All Locations) 1,785
-Total Operating Revenues 488,333 437,521
ODeratina EXDenses
Operating Expenses 175,864 83,917
Depreciation 135,806 112,399
Total Operating Expenses 311,670 196,316
Operating Income 176,663 241 ,205
NonoDeratina Revenues/CExDenses)
Investment Income 12,348 19,863
I nterest Expense (83,265) (41,128)
Net Nonoperating Expenses (70,917) (21,265)
Income Before Transfers and Contributions 105,746 219,940
Transfers and Contributions
Transfers In 5,649 6,422
Net Transfers and Contributions "5,649 6,422
Change in Net Assets $ 111,395 $ 226,362
3
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
.FOR THE TWO MONTHS ENDED AUGUST 31,2008
(UNAUDITED)
FY 2009
FY 2008
ODeratina Revenues
Charges for Services
$
39,859
$
46,970
Total Operating Revenues
39,859
46,970
ODeratina EXDenses
Other Services and Charges
Depreciation
27,493
15,974
16,491
15,975
Total Operating Expenses
43,467
32,466
Operating Income/(Loss} (3,608) 14,504
NonoDeratina Revenues
Investment Income 1,699 4,915
Net Nonoperating Revenues 1,699 4,915
Change in Net Assets $ (1,909) $ 19,419
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31,2008
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31, 2008.
BALANCE AT
JUL 31, 2008
CONSOLIDATED FUNDS $114,549,195.97
RECEIPTS
$22,199,910.74
BALANCE AT BALANCE AT
DISBURSEMENTS AUG 31, 2008 AUG 31, 2007
$43,848,658.93 $92,900,447.78 $105,591,511.39
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING AUGUST 31,2008. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
lOCAL GOVERNMENT INVESTMENT POOL
SUNTRUST INSTITUTIONAL MONEY MARKET
U.S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$7,999.14
6,155,261.48
22,805,609.21
9,911,111.60
11,000,000.00
9,577,873.14
33,442,593.21
$92,900,447.78
SEPTEMBER 12, 2008
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TWO MONTHS ENDED AUGUST 31, 2008
(UNAUDITED)
FY 2009 FY 2008
Additions/tReductions ):
Employer Contributions $ 1,786,435 $ 1,434,760
Investment Income
Net Depreciation in Fair Value of Investments (6,259,416) (3,846,772)
Interest and Dividend Income 1,644,564 . 657,629
Total Investment Loss (4,614,852) (3,189,143)
Less Investment Expense (101,283) (107,074)
Net Investment Loss (4,513,569) (3,082,069)
Total Additions/(Reductions) $ (2,727,134) $ (1,647,309)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
$ 4,323,423
(3,288)
4,320,135
$ 4,121,157
4,555
4,125,712
Net Decrease
(7,047,269)
(5,773,021)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance August 31
344,383,415
$ 337,336,146
378,571,495
$372,798,474
Notes: Negative expense amounts reflect the reversal of accrual accounting entries made for
fiscal year-end reporting purposes.
Increase in employer contributions is a timing difference due to a change in the method
of accounting for retirement contributions throughout the fiscal year. The actual
required contribution rate deceased by approximately 2%.
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
AUGUST 31, 2008
(UNAUDITED)
FY 2009 FY 2008
Assets
Cash $ 768,271 $ 399,220
Investments, at Fair Value 338,728,392 374,457,977
Due from Other Funds 3,826 1,272
Total Assets $ 339,500,489 $ 374,858,469
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,164,238
105
$ 2,059,865
130
2,164,343
2,059,995
Total Liabilities
$ 337,336,146
$ 372,798,474
Net Assets Held in Trust For Pension Benefits
7
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
CECELlA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
October 7, 2008
Mr. Charles E. Hunter, III
251 3 Robin Hood Road, S. E.
Roanoke, Virgin ia 24014
Dear Mr. Hunter:
I am enclosing copy of Resolution No. 38248-100608 reappointing you as a
Director on the Board of Directors of the Economic Development Authority of the
City of Roanoke for a four-year term of office ending October 20,2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
\
t
Mr. Charles E. Hunter, "'
October 7, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke
as a Director of the Economic Development Authority.
Sincerely,
. frt.~
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Harwell M. Darby, Jr., Assistant Secretary, Industrial Development
Authority of the City of Roanoke, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008,
CHARLES E. HUNTER,III was reappointed as a Director on the Board of Directors
of 'the Economic Development Authority of the City o( Roanoke for a fou r-year
term of office ending October 20,2012.
Given under my hand and the Seal of the City of Roanoke this seventh day
of October 2008.
~}n.~~
City Clerk
I/'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38248-100608.
A RESOLUTION reappointing a Director of the Economic Development Authority of the
City of Roanoke to fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised that the term of office of Charles E. Hunter, a Director of
the Economic Development Authority of the City of Roanoke, Virginia, will expire October 20,
2008; and
WHEREAS, ~15.2-4904, Code of Virginia (1950), as amended, provides that appointments
made by the governing body of such Directors shall, after initial appointment, be made for terms of
four (4) years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Charles E.
Hunter is hereby reappointed as a Director on the Board of Directors ofthe Economic Development
Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing October 21,
2008, and expiring October 20,2012.
ATTEST:
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City. C\l~rk.
K:\Measures\eda reappoint hunter. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Mr. Chris D. Berry
2220 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Berry:
I am enclosing copy of Resolution No. 38249-100608 appointing you as a
Director on the Board of Directors of the Economic Development Authority of the
City of Roanoke to fill the unexpired term of Stuart Revercomb, ending October
20, 2009.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia. (1950), as
amended, I am required to furnish members of the Economic Development
. Authority with a Financial Disclosure Form. State Code provisions require that all
disclosures must be filed and maintained as a matter of public record for a
period of five years in the Office of the Clerk of the governing body. Please
complete and return the enclosed form to the undersigned priorto assuming the
duties of you r office.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
Mr. Chris D. Berry
October 7,2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Director of
the Economic Development Authority.
Sincerely,
~m.~5lYv
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Harwell M. Darby, Jr., Assistant Secretary, Industrial Development
Authority of the City of Roanoke, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regu lar
meeting of Council which was held on the sixth day of October 2008, CHRIS D.
BERRY was appointed as a Director on the Board of Directors of the Economic
Development Authority of the City of Roanoke to fill the unexpired term of Stuart
Revercomb, ending October 20, 2009.
Given under my hand and the Seal of the City of Roanoke this seventh day
of October 2008.
m~1n.'1~
City Clerk
v't-~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38249-100608.
A RESOLUTION appointing a Director of the Economic Development Authority of the City
of Roanoke to fill the remaining portion of an unexpired four (4) year term on its Board of Directors.
WHEREAS, the Council is advised that Stuart H. Revercomb, a Director of the Economic
Development Authority ofthe City of Roanoke, Virginia, resigned effective August 4, 2008, from a
position the term of which is to expire October 20,2009, and the vacancy has not been filled; and
WHEREAS, S 15 .2-4904, Code of Virginia (1950), as amended, provides that appointments
made by the governing body of such Directors shall, after initial appointment, be made for terms of
four (4) years, except appointments to fill vacancies which shall be for the remainder of the
unexpired term.
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke that Chris D. Berry
is hereby appointed as a Director on the Board of Directors of the Economic Development Authority
of the City of Roanoke, Virginia, to fill the remaining portion of the four (4) year term of Stuart H.
Revercomb which commenced on October 20,2005, and will expire on October 20,2009.
ATTEST:
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K:\Measures\EDA appointment for unexpired term berry. doc
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W" Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax; (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
October 7, 2008
The Honorable David A. Bowers
Mayor
Roanoke, Virginia
Dear Mayor Bowers:
I am attaching copy of Resolution No. 38250-100608 urging all citizens to join
in observing Veterans Day, and recognizing and honoring the commitment and
sacrifice of all veterans.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, October 6,2008.
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Colonel Robert R. Craig, 701 12th Street, S. W., Roanoke, Virginia 24016 .
~"'"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2008.
No. 38250-100608.
A RESOLUTION urging all citizens to join in observing Veterans Day, recognizing and
honoring the commitment and sacrifice of all veterans.
WHEREAS, November 11 is celebrated as the end of World War I, as fighting ended at
11:00 a.m., November 11,1918 (the 11th hour of the nth day of the nth month); this become
known as "Armistice Day" and was later proclaimed as Veterans Day after World War II and the
Korean Conflict ended;
WHEREAS, Veterans Day is dedicated to the extraordinary Americans who protected
our freedom in years past, and to those who protect it today. They represent the very best of our
Nation. Every Soldier, Sailor, Airman, Marine, and Coast Guardsman has earned the lasting
gratitude of the American people, and their service and sacrifice will be remembered forever;
WHEREAS, millions of American men and women have answered the call to duty in
defending the hard-won freedoms we enjoy today;
WHEREAS, it is of paramount importance that the sacrifice and commitments made by
those persons who have served our nation in the armed forces, and that continue to be made by
those serving today, not be forgotten and serve as a constant reminder of the ideals and principles
of our Country; and
WHEREAS, on Veterans Day, we honor these extraordinary Americans for their service
and sacrifice, and we pay tribute to the legacy of freedom and peace that they have given our
great Nation.
K:\Measures\veterans resolution 'Z008.doc
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Council takes this opportunity to urge all citizens on Veterans Day, November 11, 2008, to
remember, recognize and honor the unselfish service of all veterans in all wars and military
actions who have valiantly served their country.
ATTEST:
~rn.~
City Clerk.
K:\Measures\veterans resolution 2008.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-Il45
STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov
City Clerk
SHED...A N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Ms. Gail Burruss
2519 Creston Avenue, S. w.
Roanoke, Virginia 24015
Dear Ms. Burruss:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were reappointed as' a member of the Human
Services Advisory Board, for a term ending November 30, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Ro~noke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of'Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the.
Act."
Ms. Gail Burruss
October 7,2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Human Services Advisory Board.
Sincerely,
p;-~ m. h-\~
Stephanie M. Moon, CMC "
City Clerk
S M M: ew
Enclosu res
pc: Teresa I. McDaniel, Secretary, Human Services AdVisory Board.
Joyce S. Johnson, Admini~trative Assistant to the Mayor
,
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was. held on the sixth day of October 2008, GAIL
BURRUSS was reappointed as a member of the Human Services Advisory Board,
for a term ending November 30, 2012.
Given under my hand and the Seal of the City of Roanoke this seventh day
of October 2008.
'.M.~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 7, 2008
Mr. Quentin j. White
4502 Oleva Street, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were reappointed as a member of the Human
Services Advisory Board, for a term ending November 30, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office ,which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Mr. Quentin J. White
Octobe r 7, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Human Services Advisory Board.
Sincerely,
~M.~~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008;
QUENTIN J. WHITE was reappointed' as a member of the Human Services
Advisory Board, for a term ending November 30,2012.
Given under my hand and the Seal of the City of Roanoke this seventh day
of October 2008.
~fh. ~hv
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M~ MOON, CMC E-mail: cIerk@roanokeva.gov
City Clerk
SHEILAN. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk .
October 28, 2008
Revised
Mr. James D. Ritchie
1329 Johnsbury Court, N. E.
Roanoke, Virginia 24012
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were appointed as a member of the Human
Services Advisory Board, for a term commencing December 1, 2008 and ending
November 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Bu ilding, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Mr. James D. Ritchie
October 28, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Human Services'
Advisory Board.
Sincerely,
~/n~~
Stephanie M. Moon, CMC
City Clerk
S M M :ew
Endosu res
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
w/attachment
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008, JAMES D.
RITCHIE was appointed as a member of the Human Services Advisory Board, for
aterm commencing December 1, 2008 and ending November 30,2012.
Given under my hand and the Seal of the City of Roanoke this twenty-
eighth day of October 2008.
,"' M. nJtc?~
City Clerk' v C
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virgilia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: cIerk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 9, 2008
M r. Brownie E. Polly
2802 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Polly:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were reappointed as a member of the Roanoke
Civic Center Commission for a term ending September 30, 2011.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of you r reappointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Brownie E. Polly
October 9, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Roanoke Civic Center Commission.
Sincerely,
~~\~
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Enclosu res
pc: Robyn Schon, Acting Director, Civic Facilities
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
1
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008,
BROWNIE E. POllY was reappointed as a member of the Roanoke Civic Center
Commission, for a term ending September 30,2011.
Given under my hand and the Seal of the City of Roanoke this ninth day.
of October 2008.
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City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-II45
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
-Deputy City Clerk
. CECELIA R. TYREE
Assistant Deputy City Clerk
October 9, 2008
Mr. Paul P. Anderson
1335 Ivy Street, S. w.
Roanoke, Virginia 24014
Dear Mr. Anderson:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were reappointed as a member of the Roanoke
Civic Center Commission for a term ending September 30, 2011.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts. Facility, 315 Church Avenue, S. w.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to .
which you Were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Paul P. Anderson
October 9, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Roanoke Civic Center Commission.
Sincerely,
~ .rn. h'\thv
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosures
pc Robyn Schon, Acting Director, Civic Facilities
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008, PAUL P.
ANDERSON was reappointed as a member of the Roanoke Civic Center
Commission, for a term ending September 30,2011.
Given under my hand and the Seal of the City of Roanoke this ninth day
of October 2008.
~M.i'Yt~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 9, 2008
Mr. Thomas Pettigrew
1301 Greenlane Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Pettigrew:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, October 6, 2008, you were reappointed as a member of the Roanoke
Civic Center Commission for a term ending September 30,2011.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City.
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
Mr. Thomas Pettigrew
October 9, 2008
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of
Roanoke as a member of the Roanoke Civic Center Commission.
Sincerely,
~hJ. ~~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu res
pc: Robyn Schon, Acting Director, Civic Facilities
Joyce S. Johnson, Administrative Assistant to the Mayor
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 2008,
THOMAS PETTIGREW was reappointed as a member of the Roanoke Civic
Center Commission, for a term ending September 30,2011.
Given under my hand and the Seal of the City of Roanoke this ninth day
of October 2008.
~~,~~
City Clerk
I
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
October 14, 2008
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham
I am attaching a copy of a petition from Sidney Bush, President, the Dorchester Court
Neighborhood Crime Watch, in opposition to the constructionvof a new public right-of-
way along the eastern border of Huff Lane Park, which petition was before the Council
at its regular meeting held on Monday, October 6,2008.
The matter was referred to the City Manager for investigation and report to Mr. Bush
and the Council.
Sincerely,
~rn.~
Stephanie M. Moon, CMC
City Clerk
Pc: Sidney Bush, 4515 Rutgers Street, N. W., Roanoke, Virginia 24012
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas Carr, III, Director, Planning Building and Development
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Petition: Say No to New Huff Lane Right-of-Way
To: The Honorable David A. Bowers, Mayor, City of Roanoke, Virginia
City Council Members
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Category: City and TO\\TI Planning
Region: Northwest Roanoke City - Valley View Area
Background:
On June 11,2008, Sidney Bush, President of the Dorchester Court Neighborhood Crime
Watch, received notice from Chris Chittum of the- Roanoke City Planning. Building and
Development Department, that the City plans. to construct a new public right-of-way along the
eastern border of Huff Lane Park. This new right-of-way would provide direct access from
Valley View Boulevard to Avalon Avenue and the surrounding neighborhoods. It is also
intended to prevent further damage to a private fence running along the rear of private lots on
Greenland Avenue (see attachment, Map of "New Lot 4C-2B Oakland" [hereinafter "Buffer
Zone"], Tax Map Number2250119),
Since January, 2007, vagrants, vandals, burglars, and other lawbreakers have cut
openings into the Buffer Zone fence and used these openings as a means to avoid the public eye
and escape from the police, Area homeowners have repeatedly asked the City to
repair/reinforce/replace the aforementioned Buffer Zone fence, which serves as a protective
barrier between Valley View Mall and our neighborhoods beyond, to little avail.
The proposed new right-of-way would not solve our present problem, i.e. lawbreakers
filtering into our neighborhoods. It would, instead, give them direct and unencumbered access to
our streets.
We believe that the solution to our stated problem is this: The City of Roanoke needs to
repair or replace the Buffer Zone fence and maintain it, or compel the commercial property
owners to do so,
Petition:
If you do not a!:,Tfee with the City's plan to construct a new right-of-way along Huff Lane
Park, if you instead want the City to repair or replace and maintain the existing Buffer Zone
fence, show your support by signing this petition.
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CITY OF ROAN 0 KEno{ CLERK 208OC1 16 Pl'l04:43
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
October 15, 2008
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Alvin L. Nash, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear -Mayor Bowers and Members of Council:
Subject:
Pedestrian Access between
Valley View Mall and surrounding
neighborhoods
Background:
This summary is provided in response to Mr. Sidney Bush's appearance before City
Council on October 6, 2008.
In 1997, the property bordering the Dorchester Court neighborhood was rezoned
to commercial for development of Valley View Crossing. As part of the rezoning,
the following conditions related to a buffer were proffered:
· A landscaped green space a minimum of 75 feet wide adjacent to the residential
property along Huff Lane and Greenland Avenue with a six feet high berm and a
black vinyl coated chain link fence six feet high shall be constructed planted
and maintained by the Property owner until such time as ownership of the
landscaped green space can be conveyed to the Western Virginia Land Trust or
other organization acceptable to the City of Roanoke. In the event that the
issue of ownership of the landscaped green space cannot be resolved, the berm,
vinyl coated chain link fence, and landscaping shall be maintained by the
property owner.
· There shall be no motorized vehicular access from the property to the adjacent
residential neighborhood.
Mayor Bowers and Members of Council
October 15, 2008
Page 2
· Pedestrian access between the Property and the adjacent residential
neighborhood will be provided only as requested by the City of Roanoke.
In 2005, the City began to receive complaints from adjoining property owners that
holes were being cut in the fence that was constructed along the buffer area. Staff
contacted the owner (Faison in Charlotte, NC) and the fence was repaired. When
there were subsequent complaints in 2007 about repeated breaches in the fence,
Faison was less responsive. Code Enforcement staff cited the owner and spot
repairs were performed on the fence. Correspondence from the'neighborhood
group indicated that a repair behind IHOP completed in summer 2007 was cut
open again three days later.
In March 2008, the City received a letter from the Dorchester Court Neighborhood
Crime Watch advising that a hole had been cut in the fence and requested it be
repaired. Code enforcement and Planning staff inspected the entire fence and
noted multiple breaches between IHOP and Oakland Boulevard. After repeated
repairs and considering the lack of access between the neighborhood and Valley
View, staff began to consider creating legitimate openings in fence. Chris Chittum
met with IHOP manager for feedback on the idea. He had no objection. Mr.
Chittum contacted Anita Adams (Faison) and she agreed to have fence repaired
once legitimate openings are created.
Public Works, Parks and Recreation, and Planning staff met at the site to determine
the location for fence openings and a pathway. Staff was approached by Mr.
Shanks, who expressed opposition to creating path and fence opening. Following
the on-site meeting, there was consensus to proceed with creating legitimate
openings in the fence. The plan of action and justification were included in a City
Council update.
Mr. Chittum notified Sidney Bush about plans to create openings on June 10, and
met with Mr. Bush next day to discuss details. Mr. Chittum offered to attend an
upcoming meeting, but the next contact was a 'phone message on June 25 from Mr.
Bush that the neighborhood watch groups opposed the fence openings.
Considerations:
The fence has been cut open and repaired repeatedly only to have it cut open
again, sometimes only a few days after repair. This pattern leads to continued
friction between residents, the City, and the property owner. Repairing the fence
only addresses a symptom and is, as we have learned from experience, only a
temporary solution. The root problem is that the fence separates the
..
Mayor Bowers and Members of Council
October 15, 2008
Page 3
neighborhood from Valley View Mall, a major employer and center for goods and
services. People walk from the surrounding to their jobs or to patronize
businesses. While there is an existing opening to the northwest near the ball
fields, we know that it will not be used by those accessing destinations to the south
or east. Pedestrians naturally seek the shortest distance of travel.
Staff expects that legitimate openings in the fence will be used instead of
repeatedly cutting holes in the fence. The openings and pathway are being created
along a public right-of-way along the edge of Huff Lane Park.
This approach is consistent with Crime Prevention Through Environmental Design
(CPTED) principles as it controls access and encourages pedestrian traffic to use
legitimate routes that are in the open and subject to natural surveillance.
Attached is a map showing the location of the path and the proposed new fence
openings. Construction began in late September and is being performed by City
crews. So far, a stone base for the path has been laid and an opening in the fence
has been created at Valley View Boulevard.
City Administration acknowledges and shares residents' concerns about pedestrian
access through illegal openings in the fence. This plan of action is an appropriate
response given that efforts to prevent pedestrian access in this location have been
unsuccessful. This path will provide convenient pedestrian access from the
neighborhood and will be what we hope is. a permanent solution.
Sincerely,
Darlene L. Burcham
City Manager
cc: Mr. Sidney Bush, 4515 Rutge~s Street, NW, Roanoke, VA 24012
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