HomeMy WebLinkAboutMins 07/07/08 - 03/02/09
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ORGANIZATIONAL MEETING ----------------ROANOKE CITY COUNCIL
July 7, 2008
2:00 p.m.
The Council of the City of Roanoke held its Organizational Meeting on Monday,
July 7, 2008, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Section 10, Meetings of Council, Charter of the City of
Roanoke, at which time the newly elected Members of the Council officially took their
seats.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L.
Nash, Anita J. Price, Courtney G. Rosen, David B. Trinkle, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a qUQrum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: The Mayor advised that the purpose of the Organizational Meeting is
for the newly elected Members of City Council to officially take their seats; whereupon,
he called attention to a communication from the City Clerk advising of the following
qualifications:
David A. Bowers as a Mayor for a term commencing July 1, 2008 and
ending June 30, 2012;
Sherman P. Lea, as a Vice-Mayor for a term commencing July 1, 2008
and ending June 30, 2010; and as a Member of Council for a term
commencing July 1, 2008 and ending June 30, 2012;
Anita J. Price, as a Member of Council for a term commencing July 1,
2008 and ending June 30, 2012; and
Courtney G. Rosen, as a Member of Council for a term commencing
July 1, 2008 and ending June 30, 2012.
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Council Member Mason moved that the communication from the City Clerk be I
received and filed. The motion was seconded by Council Member Trinkle and
unanimously adopted.
CITY COUNCIL: Vice-Mayor Lea offered the following resolution recognizing the
Honorable David A. Bowers as Mayor of the City of Roanoke:
(#38147-070708) A RESOLUTION recognizing the Honorable David A. Bowers
as Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 72, page 373.)
Vice-Mayor Lea moved the adoption of Resolution No. 38147-070708. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL: Council Member Mason offered the following resolution
recognizing the Honorable Sherman P. Lea as a member of the City Council and I
Vice-Mayor of the City of Roanoke:
(#38148-070708) A RESOLUTION recognizing the Honorable Sherman P. Lea
to be a member of the City Council and Vice-Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 72, page 373.)
Council Member Mason moved the adoption of Resolution No. 38148-070708.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL: Council Member Mason offered the following resolution
recognizing the services of the Honorable David B. Trinkle as the Vice-Mayor of the City
of Roanoke:
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(#38149-070708) A RESOLUTION paying tribute to the Honorable David B.
Trinkle and expressing to him the appreciation of the City and its people for his
exemplary public service as the Vice-Mayor of the City.
(For full text of resolution, see Resolution Book No. 72, page 374.)
Council Member Mason moved the adoption of Resolution No. 38149-070708.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL: Council Member Price offered the following resolution
establishing a meeting schedule for City Council for the Fiscal Year commencing July 1,
2008, and terminating June 30, 2009:
(#38150-070708) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1,2008, and terminating June 30,2009.
(For full text of resolution, see Resolution Book No. 72, page 375.)
Council Member Price moved the adoption of Resolution No. 38150-070708. The
motion was seconded by Council Member Trinkle.
Council Member Mason expressed appreciation to Mayor Bowers for his
flexibility with the 9:00 a.m. work sessions which afforded an opportunity to receive
informative briefings by the administration.
Mayor Bowers recognized Council Members Rosen and Price as new members
of the Council, commenting that this was an historic occasion for the City and
recognized Ms. Price as the first African-American woman to serve on City Council.
There being no additional comments, Resolution No. 38150-070708 was adopted
by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-D.
There being no further business, the Mayor declared the Organizational meeting
adjourned at 2:11 p.m.
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The Council of the City of Roanoke met in regular session immediately following
its Organization Meeting on Monday, July 7, 2008, at 2:15 p.m., in Room 450, Noel C. I
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708
adopted by the Council on Monday, July 7, 2008.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L.
Nash, Anita J. Price, Courtney G. Rosen, David B. Trinkle, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann Shawver, Director of Finance; Stephanie M. Moon, City
Clerk; and Sheila N. Hartman, Deputy City Clerk.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by I
Mayor David A. Bowers.
The Mayor recognized Ann H. Shawver as the Director of Finance, effective
July 1 , 2008.
PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATION: The Mayor presented Lieutenant Patrick R. Mallett, Officer in I
Charge, with a Proclamation declaring July 3-9, 2008, as Roanoke Navy Week. \
Lieutenant Mallett presented the Mayor and Members of Council with a Certificate of I
Appreciation in recognition of its dedication in support of the Roanoke Navy Week.
(See proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to the sole request for a Closed Meeting.
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MINUTES: Minutes of the regular meeting of Council held on Monday, March 17,
2008, and recessed until Monday, Ma'rch 31,2008, were before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene ina Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-AUDIT COMMITTEE: Minutes of the Audit Committee held on
Monday, February 4, 2008, were before the body.
(See Audit Committee minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that minutes of the Audit Committee be received
and filed. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
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LEASES-CITY MARKET BUILDING: A communication from the City Manager I
requesting that Council schedule a public hearing for Monday, July 21, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider a proposed lease
agreement between the City of Roanoke and Tavern on the Market for rental space in
the City Market Building, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-O.
TAX EXEMPTION-ASSISI ANIMAL CLINICS OF VIRGINIA, INC.: A
communication from the City Manager requesting that Council schedule a public
hearing for Monday, July 21, 2008, at 7:00 p.m., or as soon thereafter as the matter
may be heard, to consider tax exemption of certain real estate and personal property in
the City for Assisi Animal Clinics of Virginia, Inc., a non-stock, not for profit corporation, I
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor I
Bowers-7.
NAYS: None-O.
BONDS-MARKET GARAGE: A communication from the Director of Finance
requesting that Council schedule a public hearing for Monday, July 21, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, authorizing the issuance of
$6.64 million General Obligation Public Improvement Bonds for the Market Garage
repairs, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-D.
ANNUAL REPORT: Annual report of the Board of Equalization for the taxable
year July 1, 2008 to June 30, 2009, was before the Council.
(For full text, see annual report on file in the City Clerk's Office.)
Council Member Trinkle moved that the annual report be received and filed. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-7.
NAYS: None-D.
COMMITTEES - HOUSING - HUMAN RESOURCES - ROANOKE ARTS
COMMISSION ROANOKE NEIGHBORHOOD PARTNERSHIP/ADVOCATES-
LIBRARIES - SCHOOLS: Reports of qualification of the following persons, were before
the Council:
Ann H. Shawver as the Director of Finance for the City of Roanoke for a
term ending September 30,2008;
Martha P. Franklin as the City Employee representative to the Personnel
and Employment Practices Commission for a term ending June 30,
2011 ;
Susan Koch as a member of the Roanoke Public Library Board for a
term ending June 30, 2011 ;
Ronald L. McCorkle, Jr., as a member of the Roanoke Neighborhood
Advocates for a term commencing July 1, 2008 and ending June 30,
2010;
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Theodore W. Adkins as a member of the City of Roanoke Pension Plan,
Board of Trustees, for a term commencing July 1, 2008 and ending
June 30, 2010;
James B. Lee as a City representative to the Roanoke Valley Greenway
Commission for a term ending June 30, 2011 ;
Joseph P. Bounds as a City representative to the Court Community
Correction Program, Regional Community Criminal Justice Board, for a
term commencing July 1, 2008, and ending June 30, 2011; and
Aaron Ewert as a member of the Youth Services Citizen Board for a term
ending May 31,2011.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle, and Mayor i
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
JEFFERSON CENTER FOUNDATION: Burman S. Clark, former Chairman, and :
Edwin C. Hall, Chairman, appeared before the Council and presented an annual update I
from the Jefferson Center Foundation.
BUDGET-JEFFERSON CENTER FOUNDATION: Burman S. Clark, former
Chairman, and Edwin C. Hall, Chairman, The Jefferson Center Foundation, expressed
appreciation to the Council for its support that enabled operation of the City-owned ;
Jefferson Center. Mr. Clark stated that it was a record year for the Center, with many i
sell-out performances at the Shaftman Performance Hall as well as the Recital Hall. He ,
highlighted accomplishments over the past fiscal year and season at the Jefferson
Center.
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Mr. Hall spoke fondly about the facility, noting that the school had touched the
entire community when it was opened as a high school. He also commented that the
Foundation was planning to update and upgrade the spaces that were being leased to
certain nonprofit organizations, as well as the lobby, corridors and stairwells. Mr. Hall
indicated that with the City's support, the Foundation would be able to protect and
enhance the investment made 15 years ago; and urged the Council to vote favorably on
the proposal during the upcoming fiscal year. In closing, he presented the City with a
check from the Foundation for $10.00, which represented the annual rental fee.
(See documents and copy of video on file in the City Clerk's Office.)
Following complimentary comments by Members of the Council, the Mayor
advised that the annual report would be received and filed.
PROJECT DISCOVERY OF VIRGINIA-COMMITTEES-TOTAL ACTION
AGAINST POVERTY: Sara W. P. Holland, City Representative, State Project
Discovery Board of Directors, presented an update regarding Project Discovery, stating
that there are 19 programs currently funded throughout the State of Virginia, and
additional funding was being sought for expansion. She further stated that the mission
of the program was to improve access to post-secondary education for minorities and
low-income youth, especially first generation college students. She indicated that
significant improvements had been made under the direction of the current Executive
Director, Jeffrey North, and a proposal had been submitted to Radford University to
obtain funding for targeted youth to participate in science, math, engineering and
technology.
Ms. Holland recommended that the Council continue to have uninterrupted
representation on the Board of Directors of Project Discovery, Inc.; and that the Council
appoint as her successor, upon her retirement of 15 years of service, Ron Jones, the
Manager of the local Project Discovery Program for Total Action Against Poverty,
effective October 31,2008.
(See copy of presentation on file in the City Clerk's Office.)
Council Members Price and Nash commended Ms. Holland for her years of
service to her community and the encouragement she has given to Roanoke's youth.
The Council instructed the City Clerk to contact Ms. Holland and the organization
to receive information pertaining to the City's representative's responsibilities.
There being no further comments by the Council, the Mayor advised that the
update would be received and filed.
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COUNCIL: Mayor David A. Bowers submitted a written communication
recommending certain revisions to the City's democratic process as outlined in his letter I
to the Council under date of June 26, 2008, and seeking other comments or
suggestions that may be deemed appropriate by the Council. Mayor Bowers explained
that he wanted the Council to consider his suggestions, but ultimately it would be the
decision of the Council to make any changes; and it was his intention to have the matter
set over for pubic hearing at the next regular meeting of the Council scheduled to be
held on July 21,2008, to receive citizen comments regarding his suggestions.
(See communication on file in the City Clerk's Office.)
Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council in
support of the Mayor's suggestions, with the exception of the following two items which
he asked the Council to reconsider: (1) keeping the podium for citizens and speakers to
use, and (2) continuing the signup for speakers at the entrance to the Council Chamber.
Council Member Mason commented that the Council was already performing
several items noted in his communication, i.e., the Linda Wyatt list of rules of
engagement previously adopted by the Council, and suggested that the City Attorney,
City Clerk, City Manager and Director of Finance review the Mayor's communication
and give their input prior to the July 21 meeting, if possible.
Council Members Price and Rosen agreed with Council Mason's comments and
suggested that they be allowed to familiarize themselves with the present process; and I
Council Member Price asked that the Council consider keeping the podium for
speakers.
Council Member Trinkle also concurred with comments made by certain !
Members of Council, noting that the Mayor's proposed revisions included some viable
suggestions, but he felt the clock was used to time speakers and was necessary to ,
ensure fairness for input from each citizen who wants to speak, and furthermore, the
new Council Members needed time to experience the current process, and citizen input
needed to be considered. He suggested that the Council could consider each item at a '
future Council meeting in August or September, and thereafter, decide where a change
could be effective.
Council Member Nash commented that he had responded to each item of the
Mayor's communication, and thought it would be a good idea for the Council to review
the democratic process in order to gain understanding as to what the public perceptions
were, and not assume things because decades of government interaction with the
citizens needed to be reviewed, and he was looking forward to some changes. He
asked the Mayor for details regarding the proposed public process that he was
requesting; whereupon, Mayor Bowers explained that the Council could provide an
opportunity for the public to give their comments on each item as outlined in his
communication to the Council; and following the July 21 public hearing, and thereafter, I
the matter could be placed on the August 4 agenda for further discussion.
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Following discussion, the City Clerk was instructed to schedule a public hearing
on Monday, July 21 at 7:00 p.m., or as soon thereafter as the matter may be heard, to
receive citizen comments regarding some of the Council's operating procedures; and
furthermore, the City Attorney and City Clerk were instructed to review the operating
procedures, with input from the City Manager and Director of Finance, and report
findings to the Council.
At this point, Vice-Mayor Lea left the meeting (2:20 p.m.).
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-FIRE: The City Manager submitted a written report recommending
amendment of the City Code to reflect updates adopted by the Commonwealth of
Virginia in connection with the Virginia Statewide Fire Prevention Code.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38151-070708) AN ORDINANCE amending and reordaining Section 12-16,
Adoption of Virqinia Statewide Fire Prevention Code, and Section 12-18, Amendments,
Article II, Fire Prevention Code, of Chapter 12, Fire Prevention and Protection, of the
Code of the City of Roanoke (1979), as amended; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 377.)
Council Member Trinkle moved the adoption of Ordinance No. 38151-070708.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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CITY CODE-TRAFFIC: The City Manager submitted a written report
recommending amendment of the City Code to include a $25.00 fine for failing to
properly display a disabled parking placard.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38152-070708) AN ORDINANCE amending Section 20-76, Parkina spaces
reserved for persons with disabilities, Division 1, General, and Section 20-89, Penalties
for unlawful parkina, Division 3, Duties of Police Officers; Penalties for Unlawful Parkina,
Article IV, Stoppina. Standina and Parkina, of Chapter 20, Motor Vehicles and Traffic,
Code of the City of Roanoke (1979), as amended in order to allow for a lesser fine for
failure to display a placard authorizing a vehicle to park in a space reserved for persons
with disabilities; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 381.)
Council Member Trinkle moved the adoption of Ordinance No. 38152-070708.
The motion was seconded by Council Member Mason.
Council Member Rosen inquired if violators could receive a warning for the first
offense; whereupon, the City Manager replied that the authority of the City to act in the
regulation of disabled parking spaces is controlled by Section 46.2-1242, Code of
Virginia (1950), as amended, which established a $125.00 fine, and many times they
are issued to persons who can lawfully park in the designated spaces. She added that
based on the authority granted by the General Assembly, a proposed amendment to the
City Code will establish a $25.00 fine for failing to properly display the disabled parking I
placard.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38152-070708 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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DIRECTOR OF FINANCE:
AUDITS/FINANCE REPORTS: The Director of Finance submitted the Financial
Report for the month of May 2008.
(For full text, see Financial Report on file in the City Clerk's Office.)
Ms. Shawver commented on several aspects of the Financial Report, noting that
relative to the overall economy, recent information indicates that economic activity
remains weak; tightening of credit conditions, declining consumer spending, and the
deepening of the housing contraction continue to impact the economy; and higher
energy and food costs continue to effect consumer spending. She summarized her
remarks by stating that the overall economic growth for the first calendar quarter was
revised up to 0.9% from 0.6% growth.
Council Member Mason asked for an update on the cigarette tax; whereupon,
Ms. Shawver stated that the cigarette tax revenue was much higher in fiscal year 2008
than in fiscal year 2007 when consumer reaction to the doubling of the rate from $.27 to
$.54 negatively impacted the performance of the tax.
There being no additional questions or comments by the Council Members,
Mayor Bowers stated that the Financial Report would be received and filed.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting authorization to enter into temporary loan agreements with Wachovia
Bank, National Association, .for the purpose of issuance of one or more credit cards to
the school division and a line of credit for overdraft protection; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following r~so~ution: .
(#38153-070708) A RESOLUTION authorizing the School Board to enter into
temporary loan agreements with Wachovia Bank, National Association, for the purpose
of issuance of one or more credit cards to the school division and a line of credit for
overdraft protection.
(For full text of resolution, see Resolution Book No. 72, page 384.)
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Council Member Trinkle moved the adoption of Resolution No. 38153-070708. I
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
PASSENGER RAILWAY: Council Member Trinkle distributed copy of a Draft
Staff Report: Additional Information Concerning Passenger Rail Potential in Roanoke
Valley-Allegheny Metropolitan Planning Organization dated June 2008; and he
remarked that the Committee was supportive of passenger rail service returning to the
City as it could be a key link from Roanoke to Lynchburg, Virginia. He suggested that
the City participate in a public hearing, which is scheduled for Thursday, July 24, and ,
asked the Council to stay in the loop for this effort.
AMPHITHEATER-COUNTRYSIDE-CITY MARKET: Mayor Bowers requested a
timetable on the amphitheater and Countryside Estates Golf Course. The City Manager !
remarked that a two-hour briefing regarding the Countryside Golf Course was
scheduled for August 4 during the Council's Informal Work Session. She added that
recommended action regarding the issue would be placed on an upcoming Council
agenda. Mayor Bowers also suggested that public input be solicited regarding any
action to be taken on Countryside. She stated that any action would be based on the
Council's direction to City staff and if the City decides to continue operation of I
Countryside as a golf course for an extended period of time, a Request for Proposal i
must be issued, as well as a decision about management prior to the expiration of the
current contract in October 2008. She added that City staff is seeking direction from the '
Council as to the next step and timetable.
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The Mayor also requested that City crews clean up the City Market area prior to
the opening of the Arts Museum. Ms. Burcham remarked that City staff has met with Art
Museum staff on a monthly basis; and that VDOT crews will paint the bridges over
Williamson Road in the near future.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or I
report to Council.
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dangerous condition of the rental property which was inspected by the City prior to his
family moving into the structure, and the dismissal of the complaint he filed in court with
regard to the c,arbon monoxide build-up due to a clogged chimney.
DISABLED PERSONS: Chris Craft, 1501 East Gate Avenue, N. E., appeared
before the Council and spoke about the displaying of handicap placards and handicap
parking in the downtown area.
MISCEllANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and spoke with regard to the lack of leadership by the City.
CITY MANAGER COMMENTS: NONE.
At 3:50 p.m., the Mayor declared the meeting in recess for Closed Meeting, in the
Council's Conference Room, Room 453, Noel C. Taylor Municipal Building.
At 4:40 p.m., the Council meeting was reconvened in the Council Chamber,
Room 450, with Mayor Bowers presiding and all Members of the Council in attendance,
with the exception of Vice-Mayor lea.
COUNCil: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor lea was absent.)
OATH OF OFFICE-COMMITTEES-PENSION PLAN: The Mayor advised that
the four-year term of office of Donna S. Johnson as the City employee representative,
and the two-year term of office of Michael W. Hanks, as the City retiree representative
of the City of Roanoke Pension Plan, Board of Trustees, will expire on June 30, 2008;
whereupon, he opened the floor for nominations.
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The names of Carolyn H. Glover and Michael W. Hanks were placed in
nomination.
There being no further nominations, Ms. Glover was appointed as the City
employee representative for a four-year term of office ending June 30, 2012; and Mr.
Hanks was reappointed as the City retiree representative for a two-year term of office
ending June 30, 2010, of the City of Roanoke Pension Plan, Board of Trustees, by the
following vote:
FOR MS. GLOVER AND MR. HANKS: Council Members Mason, Nash, Price,
Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-COMMITTEES-REGIONAL VIRGINIA ALCOHOL SAFETY
ACTION PROGRAM POLICY BOARD: The Mayor advised that the three-year term of
office of Chief A. L. Gaskins as the City representative of the Regional Virginia Alcohol
Safety Action Program, expired on June 30, 2008; whereupon, he opened the floor for
nominations.
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The name of Deputy Police Chief Tim Jones was placed in nomination.
There being no further nominations, Police Deputy Chief Jones was appointed as I
the City representative to the Regional Virginia Alcohol Safety Action Program for a
term of three years ending June 30, 2011, by the following vote:
FOR DEPUTY POLICE CHIEF LUGAR: Council Members Mason, Nash, Price,
Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATH OF OFFICE-COMMITTEE-JUVENILE DETENTION CENTER
COMMISSION: The Mayor advised that there is a vacancy on the Roanoke Valley
Juvenile Detention Center Commission due to the resignation of Jesse A. Hall, as the
City representative of the Roanoke Valley Juvenile Detention Center Commission, for a
term ending June 30, 2010; whereupon, he opened the floor for nominations.
The name of Ann H. Shawver was placed in nomination.
There being no further nominations, Ms. Shawver was appointed as the City
representative to the Roanoke Valley Juvenile Detention Center Commission for a term
ending June 30, 2012, by the following vote:
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FOR MS. SHAWVER: Council Members Mason, Nash, Price, Rosen, Trinkle
and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
VIRGINIA MUNICIPAL LEAGUE-COMMITTEES: The Mayor advised that there
were vacancies on the Virginia Municipal League Transportation Policy Committee
created by expiration of the term of office of Beverly T. Fitzpatrick, Jr., as a Member of
Council on June 30, 2008; and the resignation of Jesse A. Hall, as the City's
representative on the Virginia Municipal League Finance Policy Committee; whereupon,
he opened the floor for nominations.
The names of Council Member David B. Trinkle to serve as the City's
representative on the Virginia Municipal League Transportation Policy Committee; and
Ann H. Shawver as the City's representative on the Virginia Municipal League Finance
Policy Committee, were placed in nomination.
There being no further nominations, Council Member Trinkle was appointed as
the City's representative to the Virginia Municipal League Transportation Policy
Committee; and Ms. Shawver was appointed as the City's representative to the Virginia
Municipal League Finance Policy Committee, by the following vote:
FOR COUNCIL MEMBER TRINKLE AND MS. SHAWVER: Council Members
Mason, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-COMMITTEES-FIRE DEPARTMENT: The Mayor advised
that the four-year term of office of E. L. Noell as a member of the Board of Fire Appeals
expired on June 30, 2008; whereupon, he opened the floor for nominations.
The name of E. L. Noell was placed in nomination.
There being no further nominations, Mr. Noell was reappointed as a member of
the Board of Fire Appeals for a term of four years ending June 3D, 2012, by the
following vote:
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FOR MR. NOELL: Council Members Mason, Nash, Price, Rosen, Trinkle and I
Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-COMMITTEES-PERSONNEL: The Mayor advised that the
three-year terms of office of Curtis E. Mills and Letitia A. Smith as members of the
Personnel and Employment Practices Commission expired on June 30, 2008;
whereupon, he opened the floor for nominations.
The names of Curtis E. Mills and Letitia A. Smith were placed in nomination.
There being no further nominations, Mr. Mills and Ms. Smith were reappointed as
members of the Personnel and Employment Practices Commission for terms of three
years, each, ending June 30,2011, by the following vote:
FOR MR. MILLS AND MS. SMITH: Council Members Mason, Nash, Price,
Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
ROANOKE ARTS COMMISSION: The Mayor advised that the three-year terms
of office of Douglas C. Jackson, and Frank Eastburn as members of the Roanoke Arts I
Commission expired on June 30, 2008; whereupon, he opened the floor for
nominations.
The names of Douglas C. Jackson and Frank Eastburn were placed in
nomination.
There being no further nominations, Messrs. Jackson and Eastburn were
reappointed as members of the Roanoke Arts Commission for a term of three years,
each, ending June 30, 2011, by the following vote:
FOR MESSRS. JACKSON AND EASTBURN: Council Members Mason, Nash,
Price, Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
ROANOKE ARTS COMMISSION: Inasmuch as Susan Egbert is a non-City
resident and was reappointed as a member of the Roanoke Arts Commission at the
regular meeting of Council held on June 16, 2008, the City residency requirement was
waived in this instance.
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COMMITTEES-HOUSING AUTHORITY: The City Clerk was instructed to
advertise the three upcoming vacancies on the Roanoke Redevelopment and Housing
Authority, Board of Commissioners, for terms of four years, each, commencing
September 1, 2008 and ending August 30, 2012, with a deadline for receipt of
applications on Friday, August 1,2008.
There being no further business, the Mayor declared the Council meeting
adjourned at 4:43 p.m.
APPROVED
ATTEST:
~~ny~
City Clerk
~~
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
July 21,2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 21,
2008, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15,
Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7, 2008.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Courtney G. Rosen, Sherman P. Lea, and Mayor David A. Bowers-6.
ABSENT: Council Member David B. Trinkle-1.
The Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann A. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk; and Sheila N. Hartman, Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to thE3 Flag of the United States of America was led by i
the Roanoke Parks and Recreation Youth Academy.
CITY COUNCIL-DONA TIONS-RESCUE MISSION-SCHOOLS: Mayor Bowers ,
announced that Council Member Price was featured in Jet Magazine; and lastly, he I
shared with the Council that the Rescue Mission was having a "Back to School Blast"
and asked the community for donations of school supplies and money.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to requests for three Closed Meetings.
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CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Vice-
Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
SALE/PURCHASE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of surplus
publicly-owned property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
SALE/PURCHASE OF PROPERTY: A communication from the City Manager
requesting that Council. convene in a Closed Meeting to discuss disposition of surplus
publicly-owned property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Mason moved that Council concur in the request of the City I
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Vice~Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers~6.
NAYS: None-O.
(Council Member Trinkle was absent.)
ANNUAL REPORT-COMMITTEES-ECONOMIC DEVELOPMENT: Annual
report of the Economic Development Authority for fiscal year 2007 to 2008, was before
the Council.
(See annual report on file in the City Clerk's Office.)
Council Member Mason moved that the annual report be received and filed. The
motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor , I
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
OATHS OF OFFICE-CITY COUNCIL-COMMITTEES-HOTEL ROANOKE
CONFERENCE CENTER-FIFTH PLANNING DISTRICT COMMISSION-SCHOOLS-
JUVENILE DETENTION CENTER-ROANOKE ARTS COMMISSION-PENSION PLAN-
WATER-LIBRARIES: Reports of qualification of the following persons were before the
Council:
Mayor David A. Bowers as a City representative (elected official) to the
Roanoke Valley-Alleghany Regional Commission, for a term
commencing July 1, 2008 and ending June 30, 2011 ;
Council Member David B. Trinkle as the City Council representative to
the Hotel Roanoke Conference Center Commission to fill the unexpired
term of Jesse A. Hall ending April 8, 2011 ; as a City representative to the
Roanoke Valley Area Metropolitan Planning Organization for a term
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ending June 30, 2011; as a City representative (elected official) to the
Roanoke Valley-Alleghany Regional Comprehensive Economic
Development Strategy Committee for a term ending March 31,2011; and
as a City Council representative to the City of Roanoke/Roanoke City
Public Schools Joint Services Committee for a term commencing July 1,
2008 and ending June 30, 2010;
Ann H. Shawver as the City representative to the Roanoke Valley
Juvenile Detention Center Commission for a term of four years ending
June 30, 2012;
Susan M. Egbert as a member of the Roanoke Arts Commission for a
term ending June 30, 2011 ;
Michael W. Hanks as the City retiree representative for a term of two
years ending June 30, 2010; and Carolyn H. Glover as the City
employee representative for a term of four years ending June 30, 2012,
of the City of Roanoke Pension Plan, Board of Trustees;
Robert C. Lawson as a City representative to the Board of Directors,
Western Virginia Water Authority, for a term ending June 30, 2012; and
Stanley G. Breakell as a member of the Roanoke Public Library Board
for a term ending June 30, 2011 .
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
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PETITIONS AND COMMUNICATIONS:
TAXI-CABS: Mike Crone, General Manager, Yellow Cab Services of Roanoke,
Inc., appeared before the Council to present a petition for a taxicab rate increase,
stating that the petition was for a modest rate increase due to the severe hardship the
economy had placed on the company and its drivers. He further stated that the
company was seeking a 16.6% fare increase which was based on the average trip of
three miles, noting that the fuel costs had increased 67% since their last rate increase in
2004. In addition, he pointed out that due to the cost of doing business had greatly
increased, a provision was added to the petition to address future spikes in fuel cost as
it relates to the national gas average, and urged the Council to approve the request for
the increase.
(See petition for taxicab rate increase on file in the City Clerk's Office.)
Council Member Rosen asked if the City Manager was aware of the petition for a
rate increase; whereupon, Ms. Burcham advised that the Department of Management
and Budget was studying the request; and a copy of the findings would be provided to
the Yellow Cab representatives prior to the next regular Council meeting scheduled to
be held on August 4.
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Chris Craft, 1501 East Gate Avenue, appeared before the Council and spoke in I
support of the request.
Following comments by Members of Council, the petition for a taxicab rate
increase was referred to the City Manager for study, report and recommendation to the
Council.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
AIRPORT-COUNTRYSIDE: Briefings with regard to airport related items, i.e.:
Aviation and Airport Drive Intersection, Countryside Golf Course Property; and Valley
View Planning Study were held immediately following the 2:00 p.m. session of Council,
in the Council's Conference Room, Room 451. (See pages 32 - 37.)
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-ARTS COMMISSION: The City Manager submitted a written
communication recommending acceptance of a Local Government Challenge Grant
from the Virginia Commission for the Arts.
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(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38154-072108) A RESOLUTION accepting the local government challenge
grant offered to the City by the Commonwealth of Virginia Commission for the Arts, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 385.)
Vice-Mayor Lea moved the adoption of Resolution No. 38154-072108. The
motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.) .
Vice-Mayor Lea offered the following budget ordinance:
(#38155-072108) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Local Government Challenge Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 386.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38155-072108.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
BUDGET-GRANTS-YOUTH: The City Manager submitted a written
communication recommending acceptance of a grant from the Department of Criminal
Justice Services, Juvenile Justice Delinquency Prevention Grant Program.
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38156-072108) A RESOLUTION accepting the Juvenile Justice Delinquency
Prevention Grant made to the City in collaboration with Family Services of the Roanoke
Valley, from the Department of Criminal Justice Services, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 387.)
Council Member Mason moved the adoption of Resolution No. 38156-072108.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
Council Member Mason offered the following budget ordinance:
(#38157-072108) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Juvenile Justice and
Delinquency Across Ages Program, amending and reordaining certain sections of the
2008-2009 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 388.)
Council Member Mason moved the adoption of Budget Ordinance No. 38157-
072108. The motion was seconded by Vice-Mayor Lea.
In response to a request by Vice-Mayor for elaboration on the type of effect the
grant would have on the community, the City Manager stated that this grant was
developed in collaboration with Family Services of the Roanoke Valley, who would be
performing a significant amount of the day to day administration of the activity. She
added that the program was designed to try to prevent or reduce the number of young
people that are using substances such as tobacco, alcohol, marijuana, as well as to
improve school attendance for a successful graduation from high school.
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The City Manager further stated that the City was the recipient of about
$65,000.00 and must provide matching in-kind activities, as well as monitoring and
documenting the results from the various activities in order to demonstrate a reduction
in truancy and suspension from school, improvement in grades, enhancing the attitudes
young people have about school and their future in general, and their attitude toward
the community and adults in general.
There being no further questions and/or comments by the Council Members,
Budget Ordinance No. 38157-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-D.
(Council Member Trinkle was absent.)
BUDGET-TREES-GRANTS: The City Manager submitted a written
communication recommending acceptance of the Urban and Community Forestry Grant
from the Virginia Department of Forestry.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38158-072108) A RESOLUTION authorizing the acceptance of an Urban and
Community Forest Grant to fund a part-time Urban Forestry Planner to work with the
City's Urban Forester to start a Tree Steward Program; and authorizing the execution of
the necessary documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 72, page 389.)
Council Member Mason moved the adoption of Resolution No. 38158-072108.
The motion was seconded by Council Member Nash.
In response to a request from Council Member Mason for additional information
on the grant, the City Manager stated that several years ago the Council adopted an
Urban Forestry Plan which was specifically built around a goal to increase the City's
tree canopy realizing that having more trees was healthy for the community. She
further stated that this particular grant would be used to fund a part-time employee who
would train volunteers in urban forestry with the goal of planting more trees in the
community.
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Ms. Burcham called attention to the City's Commemorative Tree Program where I
individuals are encouraged to purchase a tree that is planted in public spaces that either
memorializes or commemorates an individual; the program also helps to educate
people how to plant and maintain trees in private and publicly owned spaces, but also to
understand the importance of trees to the environment; and the program works well with
the clean and green campaign, while promoting the whole issue of sustainability within
the City.
There being no further questions and/or comments by the Council Members,
Resolution No. 38158-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6. ,Yo
NAYS: None-O.
(Council Member Trinkle was absent.)
Council Member Mason offered the following budget ordinance:
(#38159-072108) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and I '
reordaining certain sections of the 2008-2009 General and Grant Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 390.)
Council Member Mason moved the adoption of Budget Ordinance No. 38159-
072108. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
BUDGET-EMERGENCY MEDICAL SERVICES: The City Manager submitted a
written communication recommending appropriation of additional funds in connection
with the Four-for-Life Program, which is funded through the Office of Emergency
Medical Services.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Lea offered the following budget ordinance:
(#38160-072108) AN ORDINANCE to appropriate additional funding from the
Four-For-Life program for emergency medical services, amending and reordaining
certain sections of the 2008-2009 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 391.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38160-072108.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
STATE HIGHWAYS: The City Manager submitted a written communication
recommending adoption of a resolution supporting the City's request to participate in the
Virginia Department of Transportation Revenue Sharing Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38161-072108) A RESOLUTION supporting the City of Roanoke's
participation in the Virginia Department of Transportation's Revenue Sharing Program.
(For full text of resolution, see Resolution Book No. 72, page 392.)
Council Member Mason moved the adoption of Resolution No. 38161-072108.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
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REPORTS OF COMMITTEES:
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SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various program accounts; and a report of
the Director of Finance recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38162-072108) AN ORDINANCE to appropriate funding from the Federal
government and donations, amending and reordaining certain sections of the 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 393.)
Council Member Mason moved the adoption of Budget Ordinance No. 38162-
072108. The motion was seconded by Council Member Rosen.
Council Member Price asked for a summary relative to some of the preventive
programs; whereupon, Ms. Timity stated that the program was designed to promote I
student safety within a better learning environment.
Mayor Bowers indicated that the report from the Director of Finance denotes the
Federal funds, with the exception of $21,000.00, as a donation to the School Board from
the Foundation for Roanoke Valley for the purpose of purchasing automated
defibrillators; and he expressed sincere appreciation to the Foundation for such benefit
to the City's young people.
There being no further questions and comments by the Council Members,
Budget Ordinance No. 38162-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
UNFINISHED BUSINESS: NONE.
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INTRODUCTION AND CONSIDERATION OF .oRDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
LEASES-COUNTRYSIDE-AIRPORT: Valerie Garner, President, Countryside
Neighborhood Alliance, appeared before the Council and spoke about the upcoming
briefing regarding the Airport related items and the pending land swap between the
Roanoke Regional Airport Commission and the City for the widening of the protection
zone at Runway 6. In consideration of the expiration of the term of the 40-year lease on
the Countryside Golf Course and lease between the City and Meadowbrook Golf Group,
she requested that the Council extend the lease so that the golf course may continue as
a viable golf course.
Mayor Bowers inquired if any action would be required after the briefing on
Countryside; whereupon, Ms. Burcham stated that the briefing was purely for
background information in anticipation of the discussion that would occur at the August
4th Council meeting on Countryside, adding that there is a joint meeting scheduled
between the Council and the Airport Commission for September 2 at which time it is
anticipated that one or more of the topics would be discussed.
Council Member Rosen asked for an explanation regarding the 40-year lease;
whereupon, the City Manager stated that the 40-year lease ended in 1995,. but was
renewed and is subject to further renewal. She further stated that when the City
purchased the property several years ago, the lease was amended and there is an
expiration of the terms which will be discussed during the briefing on the Countryside
Golf Course property.
Ms. Burcham explained that 46 acres of said property are owned by the Airport
Commission, noting that the City purchased the 140 of the 186 acres, which makes up
the land known as Countryside Golf Course. She pointed out that in the proposed swap
which was initiated by the Airport Commission, they would actually gain some additional
acreage from the 140. She emphasized that the airport related items would be
discussed in more detail at the briefing following the 2:00 p.m., session of regular
agenda items.
CITY EMPLOYEES: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and spoke about the lack of City funding for the average City
employee; and the $3 Billion deficit of the Nation.
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COUNCIL: Chris Craft, 1501 East Gate Avenue, N. E., appeared before the
Council in connection with the Mayor's recommendation regarding Council's rule of I
procedures, and requested that the Council meetings remain the same except for the
following: (1) all speakers be given five minutes instead of the current policy that one to
four speakers be allotted five minutes and five or more speakers be allotted three
minutes; and (2) the Staff Assistant remain out side of the Council Chamber in order to
register late arrivals. He also encouraged the Members of Council to attend the various
school functions and PT A meetings around the City.
BONDS-CITY MARKET BUILDING-PARKING GARAGES-SCHOOLS: Colonel
Robert Craig, 701 1 ih Street, S. W., appeared before the Council and spoke with
regard about the time limitations for speakers at the Council meetings and Council's
protocol which was adopted by the previous Council. In addition, he commented on the
proposed dog park in Highland Park, the City's debt capacity, City-owned parking
garages, and the Market Building renovations.
CITY MANAGER COMMENTS:
BUDGET-LlBRARIES-SCHOOLS: The City Manager responded to Colonel
Robert Craig's inquiry regarding the City's commitment to contribute funds to the
School's budget annually, stating that the annual contribution of $500,000.00 was
included in the budget which was adopted on May 19, 2008 at a recessed meeting of
the Council. She further stated that in addition to sharing local funding with the schools, I
the appropriation was unanimously voted on by the Council, and she had not heard
anything from the current Council that it would not be an on-going commitment to
continue to increase funding to the school system.
Ms. Burcham distributed copies of Roanoke Public Libraries Circulation Stats,
stating that the City is fortunate to have Sheila Umberger as the Library Director and
that, under her leadership, there has been a 27.4% increase in the circulation of
materials in the library system in the past year, which demonstrates youth and adults
are using the City's library system. She added that construction and expansion
continues at the Jackson Park and Gainsboro branches, and that the City was still
searching for property on which to build a super branch.
At 2:55 p.m., the Council meeting was declared in recess for briefings on the
Aviation and Airport Drive Intersection; the Countryside Golf Course property; and the
Valley View Planning Study, as well as a Closed Meeting in the Council's Conference
Room, Room 451, fourth floor, Noel C. Taylor Municipal Building.
Aviation and Airport Drive Intersection
Ms. Burcham stated that the purpose of the briefing was to provide the Council
with information in anticipation of discussions to be held with the Airport Commission at
the joint meeting scheduled for Monday, September 2, 2008 during the 9:00 a.m. I
informal work session of Council.
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She gave a background report regarding the potential improvements in the
Aviation Drive, Towne Square Boulevard corridor which began over two years ago,
noting private business owners such as Sam's Club, Kroger and the owner of the strip
mall had expressed an interest in the improvements. She pointed out that the City's
suggested improvements were shared with the Airport Commission at a Joint Meeting
about 18 months ago; unfortunately, the proposal was not readily endorsed. Since that
time, the City has tried to create an alignment that would be acceptable to the Airport
Commission, and said presentation will be shared with the Commission at the
September 2 joint meeting.
Mark Jamison, Manager of Transportation, highlighted the Aviation Drive and
Towne Square Boulevard Intersection Improvements.
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
Mayor Bowers inquired as to why the flyover at Hershberger Road had not been
made the main part of the road with the ramp coming in from Valley View Road;
whereupon, Mr. Jamison replied that the reason was primarily cost- - approximately $2
Million, a combination of City, private and Airport Commission properties, noting that the
project was created with VDOT funds and realigning the flyover would involve much
work, expense, and the Federal Highway Department could conceivably get involved
and draw the project out over a much longer period. He felt as though the project could
be less costly, with an acceptable solution from a traffic standpoint, as well as a
reasonable construction cost, and improvements could last 50 to 90 years.
Mr. Jamison advised that City staff had developed a preliminary plan and has
had discussions with private and corporate citizens and the Airport Commission for
input; consequently, had actually advanced the construction plans to 90 percent
completion. He further advised that the Airport entrance along, with Thirlane Road is a
major concern, and the retail/commercial traffic onto Hershberger. He reviewed
concerns involving inbound traffic and issues regarding the small percentage of trucks
using said portion of Thirlane Road.
Council Member Trinkle asked if the road to. the Airport was one-way;
whereupon, Mr. Jamison replied in the affirmative, stating that no changes to the
entrance was being requested by either the City or the Airport Commission.
Mr. Jamison stated that in response to a concern expressed by the Airport
Commission that a traffic signal at the overflow parking lot would throttle the traffic and
create some jams, the City intends to evaluate the times the overflow lot is in use in
order to ensure that the traffic volume is sufficient. Additionally, there is the possibility
that Airport security requirements could expand, which would require a pull-off security
area, noting that the Airport owns property on the other side and a radar site has been
proposed in such area; and there is a need to acquire 15 or 20 feet of right-of-way along
said stretch of road. '
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Council Member Mason asked the City Manager to comment on the sequence of
timing of fixing the flow of traffic on Aviation Drive/Thirlane Road versus the land swap,
versus Countryside or whether it is a separate matter entirely; whereupon, Ms. Burcham
advised that the Aviation Drive/Thirlane Road issue was identified totally separate and
apart from any discussions regarding Countryside, or the land swap with the Airport
Commission, and the matter is on different timeline. She further advised that it has
been almost two years since the City made the initial presentation, pointing out that the
cost factor of $2 Million is obviously low given today's prices as well as the commitment
of the major retailers may have waned in addition to the land that is needed from the
Airport Commission. She emphasized the City must make a decision to either move
forward with the configuration or move forward with a different one, as perhaps
suggested by the Airport Commission.
Council Member Nash inquired about the percentage amount that the City,
Roanoke Regional Airport Commission and private community would be responsible for,
and the anticipated terms, etc., would be handled; whereupon, Mr. Jamison advised that
the City started to advance the Plan in order to try to develop a private and regional
organization and a commitment for the two parties. He further advised that the City has
about $350,000.00 of local money, approximately $350,000.00 of VDOT funds, and
revenue sharing money in the bank; and since the Airport Commission is in a similar
situation, this briefing was planned in advance so that the Council would have the
information prior to its joint meeting on September 2.
Ms. Burcham remarked that even if the City had to finance the project, it would
take longer, but it should be done, and participation of the retailers and the Airport
Commission would make it happen faster and less costly.
Mr. Jamison commented that the Airport Commission had conducted its own
traffic study, with one of their initial concerns being the mixture of traffic on Thirlane
Road; and the Airport has reviewed a couple of alternatives as part of their master plan
process -- actual interstate access from Thirlane Road, and either traffic being routed
under or over Hershberger Road further south on Valley View Boulevard. He advised
that as the Airport expands, changes or moves toward implementation of their Master
Plan, the Commission would envision actually acquiring and modifying more of the land
use; and the predominate travel pattern now is vehicles traveling down Airport Road to
Municipal Road and across Aviation Drive, indicating that Towne Square Boulevard
would then become a critical link to allow traffic to flow back south and actually meet
Valley View Boulevard. He also indicated that installation of a traffic signal would help
to facilitate traffic to come back out from Towne Square Boulevard.
Following discussion of the matter, the City Manager suggested that the Council
direct any additional questions regarding the presentation to Mr. Jamison.
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I Countryside Golf Course Propertv
Ms. Burcham shared background information regarding the history of the City's
acquisition of the Countryside Golf Course, which comprised of 146 acres of land in
November of 2005, with an additional 46 acres which has been a part of the golf course,
through a lease with the Airport, since 1965, advising that the lease was last amended
in 1995, and will expire on November 14, 2008.
Ms. Burcham stated that in mid-2006, after the City acquired Countryside and
became the Lessor of the 46 acres, they were approached by the Roanoke Regional
Airport for a land swap in connection with expansion of the Runway Protection Zone;
since July 2006, City staff has been working with the Airport regarding the effect of said
land swap; Federal approval for the land swap is required, and upon notification, the
City Administration will bring forward to the Council for consideration the disposition of
public property - - being the transfer of acreage to the Airport Commission and similarly
an acquisition of property by the City in exchange.
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Ms. Burcham stated that the Airport Commission was unwilling to discuss a lease
agreement beyond five years without knowing the final disposition and/or use of the
property; the last proposal for development of the 140 acres encouraged interested
developers to make a nine-hole golf course as opposed to 18 holes, as an amenity to
the development as the City has always envisioned the property under said lease would
be included as a part of the golf course operation; however, not having a development
plan or a decision to the contrary from the Council, if the lease is approved for renewal,
it would probably be for a five year term, including a current lease fee of $1,000.00 a
year for the 46 acres of land. She further stated that the Airport Commission was
encouraged by the fact that the City owned the balance of the property and was leasing
said property
Brian Townsend, Assistant City Manager for Community Development, reviewed
a map depicting the pending land transaction, whereby calling attention to the one-acre
plus piece of property that the City has considered conveying to different property
owners in order to expand the Trane property, which is currently going through a
rezoning process and will be considered by the Council in August 2008.
Mr. Townsend commented that the Council had authorized the City Manager to
sell the one acre piece of property, which needed to be rezoned for use; and the first
transfer of the one acre parcel required the Airport to be the petitioner; the Planning
Commission unanimously approved the rezoning, with new proffers at its meeting; and
the matter is scheduled to come before the Council for consideration on August 18,
2008.
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Council Member Rosen asked why the deal was made with Trane to seek a
separate rezoning as opposed to rezoning the property at the same time, or getting the I
land rezoned first; whereupon, Mr. Townsend responded that it would have been
premature for the City to start the rezoning process before the Council had an
opportunity to indicate its willingness to convey the property, adding that there had been
a lot of discussion with Council during said time period as to what was the appropriate
course of action, and consequently, it was determined that the Council was willing to
sell the one-acre parcel first, and upon resolution, the purchaser would be able to move
forward with his plans.
In closing, the City Manager emphasized that the briefing was for background
purposes; and copies of the original 2001 feasibility study on the Countryside property
would be provided to the Council.
VALLEY VIEW AREA PLANNING STUDY
Mark Jamison gave a quick update on the Valley View Planning Study which
appeared recently in a short newspaper article, and commented that the Valley View
Mall and Valley View Boulevard interchange configuration was completed in 1999; and
VDOT had agreed to complete the interchange at some point in time. In addition to the
transportation issues, he stated that there were a number of issues in other areas, and
recently a number of developers had inquired about the undeveloped land on the west
side of Interstate 81. He further stated that the project as originally envisioned included
extending the road up to Hershberger Road, with a collective distribution of traffic with
three exists similar to an area located in Christiansburg. He reviewed slides showing
the area in question, indicating that VDOT had recently finished its initial study, having
collected base data for a preliminary analysis that will go into the ultimate interchange
configuration; and the consultant can now get involved in counting cars, conduct grade
analysis for a number of configurations, and address the issues defined in the area. He
also reviewed five of the major recommendations that came out of the study, noting that
VDOT could include the City's plan into the mix, but may not be a plan that could be
funded.
Mr. Jamison reviewed the configuration as proposed for the Valley View
Boulevard interchange, stating that the benefit of the configuration was improvement of
the access, which was a critical piece. He was of the opinion that Hershberger Road
could not carry the traffic all by itself and therefore, it would be necessary to spread the
traffic into different locations. He mentioned the extension of Valley View Boulevard,
which at this point was nothing more than a concept, but was being considered due to
access to undeveloped properties; and theoretically, there would be some sort of
connection of Valley View Boulevard being extending to Hershberger Road. He also
indicated that the last consideration was for a bridge to be created across the Interstate;
and access from any development across to the Valley View Mall will need to be
provided. In conclusion, he thought conversations with the appropriate parties should
be about a Phase Two of the Valley View Boulevard project which would provide a real
benefit to the City in trying to open up some of the areas.
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(See Powerpoint data on file in the City Clerk's Office.)
Ms. Burcham mentioned that she has had, with the assistance of the local District
Administrator and others, the opportunity to discuss the project with both the
Commissioner of VDOT as well as the Assistant Administrator of the region of the
Federal Highways Administration, trying to make a case with both parties. She stated
that the area across 1-581 South from Valley View Mall is one of the largest
undeveloped pieces of property in the City, which is prime retail development, adding
that as a landlocked City with very little developable land, it is critical to get access to
the property.
Council Member Rosen asked if the City had spoken with the owners of the
subdivision; whereupon, Mr. Jamison said no. He reiterated that if the Federal
Highways Administration did not approve the auxiliary lane, did not agree that traffic
problems exists, the City is back to CD roads.
Mr. Jamison noted that the next step would be for VDOT to meet with consultants
on August 15; adding that the results of the study and recommendations for Phase One
of the project should commence by the end of the year, which will offer in-depth detailed
traffic analysis for approaching the Federal Highway Administration with the interchange
modification plans. He remarked that if and when approval is granted, the City will
receive $69 Million towards the project, but staff believes that said amount will be
inadequate to cover the construction cost of the auxiliary lanes.
Mayor Bowers inquired about the implications of the greenway leading into Valley
View Mall; whereupon, Mr. Jamison replied that City staff was still studying the issue.
Mr. Jamison explained that the goal would probably be to have the northbound lane
going across to Valley View Boulevard, but also study other alternatives to the west
towards William Fleming High School so that the Lick Run Greenway could be pushed
towards the west side of 1-581.
There being no further briefings, the Council convened in Closed Meeting at
4:14 p.m.
At 5:30 p.m., the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding and all Members of the Council in attendance, with
the exception of Council Member Trinkle.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
38
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor I
Bowers-5.
NAYS: None-O.
(Council Member Trinkle was absent.)
AUDIT COMMITTEE-CITY COUNCIL-COMMITTEES-LEGISLATION: The
Mayor advised of the following Council assignments:
. Vice Mayor Lea - Chair, Audit Committee
. Council Member Trinkle - Vice-Chair, Audit Committee
. Council Member Trinkle - Chair, Legislative Committee
. Council Member Mason - Vice-Chair, Legislative Committee
. Council Member Mason - Chair, City Council Personnel Committee
. Council Member Nash - Vice-Chair, City Council Personnel Committee
OATHS OF OFFICE-CITY COUNCIL-COMMITTEES-VIRGINIA'S FIRST
REGIONAL INDUSTRIAL FACILITY AUTHORITY BOARD OF DIRECTORS: The
Mayor advised that the four-year term of office of Council Member Beverly T.
Fitzpatrick, Jr., as the City's representative of the Virginia's First Regional Industrial I
Facility Authority expired on June 30, 2008; whereupon, he opened the floor for
nominations.
The name of Council Member Court G. Rosen was placed in nomination.
There being no further nominations, Council Member Rosen was appointed as
the City's representative to the Virginia's First Regional Industrial Facility Authority
Board of Directors for a term of four years ending June 30,2012, by the following vote:
FOR COUNCIL MEMBER ROSEN: Council Members Mason, Nash, Rosen,
Price, Lea, and Mayor Bowers-5.
(Council Member Trinkle was absent.)
OATHS-OF OFFICE-CITY COUNCIL-COMMITTEES-NEW RIVER VALLEY
COMMERCE PARK PARTICIPATION COMMITTEE: The Mayor advised that the four-
year term of office of Council Member Beverly T. Fitzpatrick, Jr., as the City's
representative of the New River Valley Commerce Park Participation Committee expired
on June 30, 2008; whereupon, he opened the floor for nominations.
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The name of Council Member Court G. Rosen was placed in nomination.
There being no further nominations, Council Member Rosen was appointed as
the City's representative to the New River Valley Commerce Park Participation
Committee, for a term of four years ending June 30, 2012, by the following vote:
FOR COUNCIL MEMBER ROSEN: Council Members Mason, Nash, Rosen,
Price, Lea, and Mayor Bowers-6.
(Council Member Trinkle was absent.)
At 5:37 p.m., the Mayor declared the Council meeting in recess to be reconvened
at 7:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 7:00 p.m., on Monday, July 21, 2008, the Council meeting reconvened in the
City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, Virginia, with Mayor David A. Bowers presiding.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, Sherman P. Lea, and Mayor David A. Bowers-6.
ABSENT: Council Member David B. Trinkle-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk; and Sheila N. Hartman, Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
EMERGENCY MEDICAL SERVICES-GRANT: The Mayor advised that a
resolution needed to be adopted in connection with Item 6.aA. under the City
Manager's section of the 2:00 p.m. session regarding the Four-for-Life Program, to
accept additional funding through the Office of Emergency Medical Services in
Richmond, Virginia.
Vice-Mayor Lea offered the following resolution:
(#38163-072108) A RESOLUTION accepting funding from the Four-For-Life
program through the Office of Emergency Medical Services in Richmond, Virginia, and
authorizing execution of any required documentation on behalf of the City.
40
(For full text of resolution, see Resolution Book No. 72, page 395.)
I
Vice-Mayor Lea moved the adoption of Resolution No. 38163-072108. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
PUBLIC HEARINGS:
CITY COUNCIL: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, July 21, 2008, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive citizen comments on a proposal by
Mayor David A. Bowers for Council to consider changes to some of its operating
procedures, including allowing speakers more time to speak, eliminating the
requirement that speakers pre-register, moving the speakers' podium, changing the
procedure for representatives of citizens groups to speak during Council meetings, I
having at least two regular night meetings a year in different neighborhoods, and
changing the process by which items are placed on Council's agenda, among other
proposals, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 11,2008; and in the Roanoke Tribune on Thursday, July 17, 2008.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Evelyn Bethel, 19 Patton Avenue, N. E., stated that she agreed with the Mayor's
suggestion with regard to the 2:00 p.m. session that the item listed as "Comments by
the City Manager" would be more effectively if placed along with her topic for briefings;
and asked that the Mayor share the information regarding his proposal that had been
sent to him by residents in the Gainsboro community with the Members of Council.
There being no further speakers, the Mayor declared the public hearing closed.
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Vice-Mayor Lea inquired about a timeframe for action by the Council with regard
to the procedural matters, noting that he would prefer to take action on the matters as
soon as possible; whereupon, the Mayor stated that action by the Council could occur at
the next regular meeting of the Council on Monday, August 4, 2008, adding that
revisions to the procedural matters were changes being suggesting by him based upon
comments made by citizens during his campaign, and was of the opinion that it was
important to receive comments from the public.
Council Member Rosen offered a motion to table the matter for a period of time in
order to allow the newly-elected Council Members an opportunity to experience the
current City Council meeting procedures before voting on the proposed changes;
whereupon, the Mayor advised that the motion died for lack of a second.
Council Member Mason commented that there were several issues contained in
the Mayor's proposal, and suggested that the Council take some time to sort through
them and discuss the suggestions.
Vice-Mayor Lea remarked that he personally thought that there were other
pertinent issues requiring the Council's attention and suggested that the Council take
action on with the proposal as soon as possible.
There being no further comments by the Council, the Council agreed to discuss
the matter at its 9:00 a.m. Informal Work Session on Monday, August 4, 2008, at
9:00 a.m.
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 21,
2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Oliver White Hill Foundation, Clarence M. Dunnaville, Jr., Vice President and
Treasurer, represented by Alison Blanton, Hill Studio, PC, to rezone property located
at 401 Gilmer Avenue, N. W., Official Tax Map No. 2011424, from RM-1, Residential
Mixed Density District, to MX, Mixed Use District, subject to the conditions that the
uses permitted shall be either single-family, two-family, or mixed use building limited to
office, museum and dwelling units; that the property will be developed in substantial
conformity to a proffered development plan; that any modifications will comply with the
Neighborhood Design Overlay District regulations; that outdoor lighting will be limited
to building mounted fixtures and will not include spot and flood lights; and that
signage, not exempted from regulation under the Zoning Ordinance, will be limited to
one building mounted sign on the Gilmer Avenue facade, for the purpose of allowing a
mixed use building containing a small professional office, a museum, and a second-floor
residence, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times I
on Friday, July 4, 2008, and Friday, July 11, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding it to be consistent with the City's Zoning
Ordinance, Comprehensive Plan and the Gainsboro Neighborhood Plan. It was advised
that a mixed use building containing a small professional office, a museum, and second-
floor residence was appropriate to the property's history and would not alter the
residential character of the site.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38164-072108) AN ORDINANCE to amend S 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 396.)
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Council Member Mason moved the adoption of Ordinance No. 38164-072108.
The motion was seconded by Vice-Mayor Lea.
Clarence M. Dunnaville, Jr., Vice-President and Treasurer, Oliver White Hill
Foundation, appeared in support of the request, stating that the facility would be a credit
to the City. He introduced Professor Natkin, Dean of Washington and Lee School of
Law, who stated that the legal clinics at Washington and Lee University, in collaboration
with Blue Ridge Legal Services and Project 2025 (one of Governor Kaine's initiatives) to
provide pro bono legal services to citizens of the Roanoke Valley at 401 Gilmer Avenue,
N. W. The Professor commented that a graduate from the Law School had been hired
as the Fellow in Residence and would reside on the second floor of the residence; and
the downstairs portion would be used for client visits for legal assistance, adding that
referrals would come through the Legal Aid Society.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Ms. Evelyn Bethel, 19 Patton Avenue, N. E., spoke in favor of the rezoning.
There being no further speakers, the Mayor declared the public hearing closed.
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Vice-Mayor Lea recalled the negotiations with regard to the purchase of the
property, noting that the outcome was a tremendous accomplishments and he was
pleased to see the matter moving forward.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38164-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
TAXES: Pursuant to instructions by the Council, the City Clerk having advertised
a public hearing for Monday, July 21, 2008 at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the question of adoption of an ordinance, pursuant to Section
58.1-3651, Code of Virginia (1950), as amended, approving the request of the Assisi
Animal Clinics of Virginia, Inc., d/b/a Angels of Assisi, for designation of its real property
and its personal property as exempt from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 4, 2008, and Friday, July 11, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization of Angels of Assisi's exemption from real estate and personal property
taxation, pursuant to Article X, Section 6(a)6 of the Constitution of Virginia, effective
January 1, 2009, if the organization agrees to pay the subject service charges on the
real estate by stated date.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#38165-072108) AN ORDINANCE exempting from real estate property taxation
certain real property, and exempting from personal property taxation certain personal
property located in the City of Roanoke of Assisi Animal Clinics of Virginia, Inc., d/b/a
Angels of Assisi, an organization devoted exclusively to charitable or benevolent
purposes on a non-profit basis; providing for an effective date; and dispensing with the
second r.eading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 397.)
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Council Member Mason moved the adoption of Ordinance No. 38165-072108. I
The motion was seconded by Vice-Mayor Lea.
Stephen Athanson, General Counsel, appeared in support of the tax exemption,
and commented that although the paperwork had been filed with the City Manager's
Office on April 16, 2008, he would respectfully request that Council consider granting
the tax exemption, effective July 1, 2008, instead of January 1, 2009, inasmuch as the
paperwork was filed a day late.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38165-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
I
BONDS-PUBLIC GARAGES Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, July 21, 2008 at 7:00 p.m., or as
soon thereafter as the matter may be heard, to receive citizen comments with respect to
the proposed adoption by the Council of a resolution authorizing the City to contract a
debt and issue general obligation public improvement bonds of the City (and in
anticipation of the issuance of any such bonds to issue general obligation public
improvement bond anticipation notes of the City) in the principal amount of
$6,640,000.00 for the purpose of providing funds to pay the costs of the acquisition,
construction, reconstruction, improvement, extension, enlargement and equipping of
various public parking facilities of and for the City, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, July 7,2008, and Monday, July 14, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending adoption of
a resolution authorizing the issuance of bonds, in the amount of $6.64 Million for public
parking facilities, which shall include language declaring the City's intent to reimburse
itself from the proceeds of the bonds; adoption of a budget ordinance to appropriate, in
advance of issuance, $6.64 Million of Series 2009 bond funding to the Market Garage
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Repairs Account No. 07-540-8258; and execution of additional amendments, approved
as to form by the City Attorney, to the City's contract with Walter Robbs Callahan and
Pierce, Architects, Inc., P.A., d/b/a Walter, Robbs, Callahan and Pierce - Architects,
P. A. (WRCP), in an amount up to $210,000.00, for additional professional services as
abovementioned.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38166-072108) A RESOLUTION authorizing the issuance of Six Million Six
Hundred Forty Thousand Dollars ($6,640,000.00) principal amount of general
obligations of the City of Roanoke, Virginia, in the form of General Obligation Public
Improvement Bonds of such City, for the purpose of providing funds to pay the costs of
the acquisition, construction, reconstruction, improvement, extension, enlargement and
equipping of various public parking facilities of and for such City; fixing the form,
denomination and certain other details of such bonds; providing for the sale of such
bonds; authorizing the preparation of a Preliminary Official Statement and an official
statement relating to such bonds and the distribution thereof and the execution of a
certificate relating to such official statement; authorizing the execution and delivery of a
continuing disclosure certificate relating to such bonds; authorizing and providing for the
issuance and sale of a like principal amount of General Obligation Public Improvement
Bond Anticipation Notes in anticipation of the issuance and sale of such bonds;
delegating to the City Manager and the Director of Finance certain powers with respect
to the sale and determination of the details of such bonds and notes; and otherwise
providing with respect to the issuance, sale and delivery of such bonds and notes.
(For full text of resolution, see Resolution Book No. 72, page 400.)
Vice-Mayor Lea moved the adoption of Resolution No. 38166-072108 motion
was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Colonel Robert Craig, 701 12th Street, S. W., inquired about the return on the
investment, and if the City was only spending $6.8 million because it was free
taxpayers' money to be paid over a 20 - 30 year period. He also questioned whether a
financial analysis had been completed to determine if there would be a break even
return on the investment; and what kind of revenue would be generated for the City. He
expressed concern that no financial analysis had been completed and that his taxes
could be increased. He suggested that the Council consider reading a book published
in the 1970's entitled, The Peter Principle, written by J. Lawrence Peters.
There being no further speakers, the Mayor declared the public hearing closed.
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In response to comments by Colonel Robert Craig, the City Manager stated that
the Market Garage facility has been in existence for over 20 years; and with regard to I
the payment of the debt service on the garage itself, calculations were made on various
scenarios with the Council to indicate how the improvements would be paid for. She
advised that there are sufficient funds programmed and planned for approval in
outgoing years; the garage and its debt service would be managed within the Parking
Fund, which is self-sufficient; and the bonds are not considered as a part of the City's
total debt because calculations are done for the amount of debt the City is capable of
issuing. She pointed out that upon completion of the retail space, the financial
calculation will be done as to the cost benefit of that particular improvement, and the
tenant's ability to amortize the cost of those improvements over the term of the lease.
Ms. Burcham gave background information regarding the Market Garage repairs and
improvements.
Mayor Bowers inquired about the self-sufficiency of the Parking Garage Fund;
and separate funds within the City financial structure; whereupon, the City Manager
pointed out that there is a Parking Fund which is considered an enterprise fund, all of its
expenses and revenues are collected within that system; other activities in that category
are the Fleet Management System, which includes operation and maintenance of all
vehicles, but are not considered self-sufficient. Over the past eight or nine years, the
Parking system has operated in a way that it pays for itself and all of its expenses,
including any maintenance issues.
Mayor Bowers asked about the $6.6 million which is floated as a public
improvement bond out of that fund, and whether there was adequate money in the
funds to pay the interest on the bonds; whereupon, the City Manager stated that they
have anticipated that depending on how the revenues come in, there may still be the
need for a small across-the-board rate increase, but generally the City can say that the
Parking Fund pays for itself. As the twenty-year cycle of payoff comes about, there will
be additional capacity at that time; the last debt service on the Tower Garage will be
made in FY 2010; and depending on when the bonds are issued and the debt service
payments come due, it mayor may not be necessary to have a small across-the-board
parking rate increase, especially when considering the positive revenue that has been
accumulating on the flat evening and weekend rates.
Since the City has a balanced budget every year, Council Member Nash asked
for an explanation as to how the City keeps itself in check with regard to the capital
expenses and debt service; whereupon, the City Manager explained that the Council
has, for many years, imposed three certain fiscal policies, the most familiar being the
City will spend no more than ten percent of the total operating budget (which technically
includes the School Board General Fund Budget) in any given year on debt service. In
addition, she concluded that if the City wanted to increase said amount, it would be
necessary to reduce expenses in some other category in order to have the flexibility to
go beyond said ten percent.
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The Director of Finance commented that the other two policy items were the total
amount of debt outstanding for the City of Roanoke which will never be more than five
percent of the total assessed value of real estate, and the amount of projected debt over
a ten-year period will be paid down by at least half of that debt. She added that currently
the City is paying down about two-thirds of abovementioned debt.
In closing, Ms. Shawver stated that the Parking Enterprise Fund is considered to
be self-supporting in terms of debt service, and a number of alternatives were
considered prior to making the decisions. She pointed out that the Administration will
work closely with the financial advisory firm and examine market conditions, as well as
make plans as appropriate to ensure that the bonds are issued in the most timely
fashion, given the City's needs.
Council Member Rosen asked if the Marking Garage structure was sound;
whereupon, the City Manager answered in the affirmative.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38166-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
Vice-Mayor Lea offered by the following budget ordinance:
(#38167-072108) AN ORDINANCE to appropriate funding to be provided by the
Series 2009 Bonds to the Market Garage Repairs project, amending and reordaining
certain sections of the 2008-2009 Parking Fund Appropriations and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance No. 72, page 414.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38167-072108.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
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Vice-Mayor Lea offered the following resolution:
I
(#38168-072108) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's contract with Walter, Robbs, Callahan
& Pierce-Architects, Inc. P.A., d/b/a Walter, Robbs, Callahan and Pierce-Architects,
P.A., for additional professional services for the construction phase of the Market
Garage project.
(For full text of resolution, see Resolution Book No. 72, page 415.)
Vice-Mayor Lea moved the adoption of Resolution No. 38168-072108. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 21, I
2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
granting permission to allow the continuance of following four existing encroachments
into the public right-of-way from property located at the intersection of 1801 Belleville
Road, S. W., and Sherwood Avenue, S. W.: (1) a retaining wall that encroaches
approximately 9.0 feet into the right-of-way at Belleville Road, (2) steps that encroach
approximately 16.0 feet into the right-of-way of Belleville Road, (3) a garage that
encroaches approximately 2.4 feet into the right-of-way of Sherwood Avenue, and (4) a
brick wall that encroaches a variable distance ranging from 1.0 feet to 3.7 feet into the
right-of-way of Sherwood Avenue, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 4, 2008, and Friday, July 11, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute the appropriate document(s) granting the encroachments as
described above, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38169-072108) AN ORDINANCE allowing the continuance of certain existing
encroachments that extend variable distances into the public right-of-way from property
located at the intersection of 1801 Belleville Road, S.W., and Sherwood Avenue, S.W.,
upon certain terms and conditions, and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 416.)
Council Member Mason moved the adoption of Ordinance No. 38169-072108.
The motion was seconded by Vice-Mayor Lea.
Mr. Paul Adams appeared in support of the encroachments.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being no further speakers, the Mayor declared the
public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38169-072108 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
Colonel Robert Craig, 701 12th Street, S. W., appeared before the Council and
spoke about the fiscal responsibility of the Council to the taxpayers. He urged the
Council to educate itself on financial matters.
Levita Washington, 2831 Melrose Avenue, N. W., appeared before the Council
and referred to a memo that she had previously sent to the Council in June 2008,
regarding an effort to have both the School Board and citizens of the Northwest
community come to an agreement concerning the use of the Forest Park Elementary
School facility. She urged the Council to make the right decision with regard to the
closing of the elementary school.
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Helen E. Davis, 19 Patton Avenue, N. E., appeared before the Council in support
of Ms. Washington's comments. Ms. Davis also spoke about a previous agenda item I
regarding acceptance, transfer and appropriation of Urban and Community Forestry
Grant funds from the Virginia Department of Forestry, noting that various articles were
published between the years of 2000 - 2008 regarding the need for the City to replace
its tree canopy. She pointed out that about 170 mature trees would be lost along the
Roanoke River due to the removal of 1,900 feet of Wiley Drive. She also commented
about another article published in 2008 in the U.S.A. Today wherein State regulators
indicated that about 1,100 miles of rivers and streams had been added to their list of
impaired waters in the past two years, bringing the total to 10,600 miles, with an
additional 3,300 acres of lakes which the Department of Environmental Quality cited
excessive bacteria as the cause of more than half of the new listing. She asked the
Council to provide the citizens with information regarding the removal of some trees and
the use of funds for other trees.
Without objection, the City Manager was instructed to respond to Ms. Davis
directly.
Zoe Stennett, 3531 Peters Creek Road, N. W., Unit #208, appeared before the
Council and spoke with regard to the City-owned shed that had an assessed value of
$54,000.00, which was donated to a private citizen, whereby questioning the process
which was followed by Purchasing Manager; and inquired about the status of the
investigation of the overspent funds by former Council Member Alfred T. Dowe, Jr.
Vice-Mayor Lea commented that the Municipal Auditor was reviewing the
process and would provide a report of his findings to the Council.
I
)
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 8:22 p.m.
APPROVED
ATTEST:
~ hi. '(DOYJ
Stephanie M. Moon, CMC
City Clerk
~
David A. Bowers
Mayor
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REGULAR SESSION--ROANOKE CITY COUNCIL
. August 4, 2008
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, August 4,
2008, at 9:00 a.m., in the Cafeteria at Lucy Addison Aerospace Magnet Middle School,
1220 Fifth Street, N. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, pursuant to Resolution NO.38150-070708 adopted by the Council on
Monday, July 7,2008.
PRESENT: Council Members Alvin L. Nash, Gwendolyn W. Mason, Anita J.
Price, Court G. Rosen, David B. Trinkle, Sherman P. Lea and Mayor David A.
Bowers-7.
ABS.ENT: None-O.
The Mayor declared the existence of a quorum.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff, Suzanne P.
Moore, Courtney A. Penn (arrived late), Todd A. Putney, Lori E. Vaught and David B.
Carson, Chair-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Cecelia R. Tyree, Assistant Deputy City Clerk.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
Timothy R. Spencer, Legal Counsel; and Cindy H. Poulton, Clerk of the Board.
SCHOOLS: The Mayor advised that the purpose of the meeting was to discuss
matters of mutual interest and concern.
Overview of Promise of Roanoke:
School Board Chairman Carson advised that he and Trustee Bingham attended
an educational workshop in Charlottesville, Virginia, and the School Board will have a
two day retreat to set goals for the upcoming school year and review initiatives for the
School Board, such as the Promise of Roanoke. The Superintendent presented an
overview regarding the "Promise of Roanoke" initiative.
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The City Manager gave background information about the establishment of the
"Promise of Roanoke" initiative, advising that in celebration of the 125th birthday of the I
City of Roanoke in 2006, a program was developed for the citizens' pride and promise;
representatives from Virginia Tech were interested in using the City as a laboratory to
focus on key community issues; and Author Suzanne Morse was brought in from
Virginia Tech because of her expertise in studying high school dropouts.
Ms. Burcham further advised that three initiatives were developed in that children
would be ready for school upon entering, every student would read at the third-grade
level by third-grade, and every student would graduate from high school and find a job
within the community; 125 individuals were seleCted to focus on the three initiatives and
serve on the Promise of Roanoke Committee; and 75 of the 125 individuals dedicated
time and effort to the eight month process. She stated that the individuals submitted a
report of recommendations and identified areas in which the community could be more
engaged and what the school system should be more focused on.
The Superintendent of Schools gave an overview of the findings as presented by
the committee by highlighting the following information, as provided in a handout:
. After-School Programs - Every school will have an after-school program with
enrichment opportunities and Dr. Bishop would like to implement after-school
programs from community-based programs in three classifications:
o School programs (housed exclusively at the schools), i.e. tutoring, I
clubs, etc.
o Community-based programs (housed at the schools), i.e.: YMCA
Magic Place, 21 st Century, Congregations in Action (CIA), etc.
o Community-based programs (housed outside the schools), i.e.:
Apple Ridge Farm, Acts II, program at the Preston Park Center,
program at the High Stre(3t Baptist Church, etc.
The Mayor recognized Susan Gandy, Coordinator of Business Partnerships,
Roanoke City Public Schools, who advised that the schools have tutoring programs,
mentorship programs as set forth and hope to implement many more:
. Community Centers - Congregations in Action (CIA), a good example
of a faith-based organization using school facilities for their programs.
The organization has worked closely with Highland Park Elementary
School staff. The team recommended Lucy Addison and Stonewall
Jackson Middle Schools for future implementation of these kinds of
programs.
. Leadership - Steering committee of community representatives will
ensure that the initiatives are successfully addressed, as well as,
students with leadership potential be identified at the teacher/parent
level by nomination.
. Preschool Programs - The best preschool programs have been found
at the Department of Defense because of its focus and structure.
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These same principles will be mirrored in the City's schools. The
Department of Social Services identified children who need pre-school
education. The program has been implemented at Wests ide
Elementary School.
· Vocational Education - A Curricular Alternative Education "Pathway to
Success" program has been created to offer the students attending the
alternative high school the opportunity for dual enrollment in Virginia
Western courses and the Regional Academy for Advanced
Technology/Gibboney Hall and the Roanoke Futures Initiatives. A
community outreach component is included in the program to involve
students, as well as, local businesses.
· Roanoke Reads - An ABC book will be available in the fall of 2008 and
encompasses the history of Roanoke to teach the alphabet.
Mayor Bowers invited Ms. Gandy to brief the Council on the set forth programs at
a future meeting.
(For full text, see Promise of Roanoke handout on file in the City Clerk's Office.)
School Board Trustee Vaught noted that with the assistance of Amy Pugh,
PLATA Coordinator, she was pleased to point out that students in the PLATO program
had put together a storytelling book and hoped to host a Roanoke Reads festival next
year.
The City Manager pointed out that the work on the book was through volunteer
efforts, which demonstrates the power volunteerism; and complimented Ms. Vaught for
her hard work.
Mayor Bowers inquired about the Government Post Graduate Program that is
directed towards foster care, which is connected with the Department of Social Services
and the School system; whereupon, the Superintendent responded that she would
provide the Council with a progress report.
Initiatives for 2008-2009:
Mayor Bowers also stated that a number of foster children grow up without a
connection to anyone and inquired how the schools could help to address the issue;
whereupon, Dr. Bishop advised that the schools were behind the initiative and would
hopefully identify ways to address the issue.
The Superintendent outlined other initiatives for the 2008-09 school year, such as
system-wide accreditation of schools; teacher recruitment and retention; developing of
middle-school athletics; placing greater focus on the arts; providing mentoring
opportunities; and identifying operational efficiencies in order to better align budget
dollars. She stated that the students are number one and recruitment efforts were
54
intensified to ensure that schools would open strong in September, and expressed
appreciation to the Council and the City Manager for their efforts and the financial
contribution towards the purchase of textbooks.
I
Dr. Bishop further stated that she was delighted that eleven elementary schools
could offer Spanish as a part of the curriculum and hoped to expand the program to all
elementary schools in the 2009-10 school year. She indicated that the challenge was to
improve the graduation rates of the high schools and strategies would be implemented
to address the issue of school athletics, especially at the middle school level, which
would be emphasized.
The City Manager observed how important it is for the City and the Schools to
work together on achieving educational goals.
Comments:
Council Member Mason inquired if the new graduation formula would help the
Division; whereupon, Dr. Bishop replied that the new formula may not help the
Division's numbers, but it would improve the tracking and retrieving of students who
may drop out of the school system.
Chairman Carson mentioned that the graduation rate is linked with the Adequate
Yearly Progress (A YP) and will likely be linked with accreditation requirements, which I
would stress the need to improve the graduation rate.
Vice-Mayor Lea stated that some excellent teachers had left the Division and
inquired if there were plans under way to attract and retain teachers; whereupon, Dr.
Bishop responded in the affirmative and advised that several teachers had returned;
consequently, she was concerned that the Division was falling behind in matching
salaries to surrounding localities. Council Member Price remarked that building
relationships with teachers was crucial and the Division needed to recognize and be
cognizant that teachers wished to be appreciated.
School Board Trustee Penn indicated that there were programs that encourage
teachers to live in the locality where they teach as well as offers incentives that could be
incorporated into the Schools' recruitment efforts. The City Manager commented that a
similar program exists for Roanoke City police officers and the best incentive for the City
appears to be the vehicle take-home policy. School Board Trustee Penn suggested that
the matter be referred to the Joint Services Committee for review.
Council Member Trinkle being very interested in the middle school athletics
programs inquired about how the initiative would be approached; whereupon, Dr.
Bishop replied that personnel would supervise the program and she is of the opinion
that it should result in an ample program. School Board Trustee Putney indicated that I
the School Board received an athletic improvement plan, which he believes should
address Council Member Trinkle's concerns.
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Chairman Carson called attention to the change in start times for the schools
beginning in the 2008-09 school year, which he was of the opinion would align the City
with surrounding school divisions.
Mayor Bowers commented that a tentative meeting with Congressman Robert
Goodlatte was scheduled to be held during the Council's January 5, 2009 informal
session at 12:00 noon and the programs offered federally to provide incentives to
teachers may be something to place on the agenda for discussion; whereupon, Dr.
Bishop advised the Board would compile a list of teachers who reside in the City.
School Board Trustee Penn called attention to an article dated June 20, 1961, indicating
that 40 percent of the schoolteachers resided in the City.
Council Member Trinkle suggested that banks be encouraged to offer low rates
on loans to teachers relocating into the City.
School Board Trustee Penn suggested that the matter be referred to the Joint
Services Committee or Legislative Committee for review. Mayor Bowers suggested that
the matter be referred to the City Manager, and Chairman Carson recommended that
the matter be referred to School Board Trustee Bingham as Chairman and the Joint
Services Committee.
The City Manager called attention to a Clean and Green Initiative Learning
Video, which was produced for second and third grade students in order to promote
awareness of living clean and green. It was suggested that the video be linked on both
the City's and the School's websites.
School Board Trustee Bingham advised that Virginia Western Community
College along with the local business community is working toward a new initiative to
provide City students with tuition assistance to attend the college post high school.
The Members of Council commended the School Board on their efforts; and the
Board expressed appreciation to the Council for their continued support.
Chairman Carson invited the Council to tour the William Fleming High School
renovation and encouraged the Council Members to attend the Convocation service on
August 25, 2008.
There being no further comments from the Members of Council or the School
Board Trustees, the Mayor declared the meeting in recess at 10:31 a.m., to be
reconvened in the EOC Conference Room, Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W.
There being no further business to come before the School Board, Chairman
Carson declared the School Board Meeting adjourned at 10:31 a.m.
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The meeting of Roanoke City Council reconvened at 10:54 a.m., in the EOC
Conference Room, Room 159, Noel C. Taylor, Municipal Building, with Mayor Bowers I
presiding and all Members of the Council in attendance.
COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITIZEN OF THE YEAR-CITY COUNCIL: A communication from Mayor David
A. Bowers requesting that Council convene in a Closed Meeting to discuss the Citizen
of the Year, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
I
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Price and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REGIONAL AIRPORT COMMISSION ON SEPTEMBER 2,2008, AT 12:00
P.M. The following agenda items were offered for discussion at the joint meeting with
the Roanoke Regional Airport Commission:
. Council Member Mason cited a proposed land swap, airport entrance
issues, and matters related to general versus commercial aviation.
. Council Member Trinkle added walk-up business and flight schedules.
. Mayor Bowers mentioned concerns he had heard from citizens
regarding interior accessibility at airport facilities; general aviation fuel
costs; and the fact that the flight school had relocated to Blacksburg.
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The City Manager noted that there would be a presentation by an airline industry
consultant on Thursday, August 7, 2008, at 10:00 a.m., at the Airport Terminal Building.
The Mayor advised that the Council Member submitted all other items for
discussion to the City Clerk or the City Manager for inclusion on the agenda.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
CITY CODE-CITY COUNCIL: Mayor Bowers addressed the matter of Council's
Rules of Procedure, advising that he was willing to delay making procedural changes as
a priority due to the existing procedures appears to be working; and that there already
seems to be a generally positi\('e tone in the Council meetings. Mayor Bowers
suggested that the Council take up his proposed changes - which include the
elimination of a requirement for speakers to pre-register before meetings, increasing the
length of time for speakers to five minutes and eliminating the lectern - at a retreat
sometime in late September. He further advised that while he intended the changes to
provide more of a "friendly face to our citizens," he may have proposed fixing some
things that were not broken.
Council Member Mason pointed out that there is a friendly tone on the Council
and a willingness to work together, adding that some of the Mayor's proposals should
be discussed at a Retreat. She initiated discussion of a possible date for a Council
Retreat. Mayor Bowers described some possible locations and timeframes for the
retreat. The City Manager encouraged the Council to take into consideration such
matters as the pros and cons of different locations and whether or not the use of a
facilitator would be beneficial.
Following discussion, the Council selected September 30 as the date for an all
day retreat. The City Manager and City Clerk were instructed to offer several options
for location, including Apple Ridge Farm, if available. Suggested agenda items were to
be forwarded to the City Manager or City Clerk by August 20.
BRIEFINGS:
Countryside Golf Course
R. Brian Townsend, Assistant City Manager for Community Development,
presented a power point presentation highlighting the following information:
· May 2005, City Council authorizes purchase of golf course for $41
Million.
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· July 2005, Airport identified need for additional land for expansion of
the 46-acre flight protection zone (approximately 17-acres to the
Airport/approximately 4.5-acres to City in swap).
· October/November 2005, City issued Request for Proposals (RFP) for
development of the property. One qualified developer (Toll Brothers)
responded.
· November 2005, City acquired Countryside Golf Course with land
totaling 140.42-acres. An additional 46-acres of the course is leased
through the Roanoke Regional Airport. The land has been leased as
part of the golf course since October 1965. The most recent
amendment was approved in 1995.
· November 2005, hired Meadowbrook Golf Group, Inc., as a
management firm for the operation of Countryside Golf course. City
paid $35,000.00 annually by Meadowbrook Golf Group, Inc.
Meadowbrook Golf Group, Inc., collects all revenue and covers costs
of operations. The City is responsible for all repairs over $1,000.00.
Meadowbrook Golf Group, Inc., who sublet the facility through a third
party lease agreement, controls the tennis facility.
. February 2006, Toll Brothers, Inc., opts not to pursue the project.
. July 2006, issued a second RFP for development of Countryside.
. August 2006, received proposal from Countryside, LLC for
development of the property.
. September 2006, negotiated a one-year extension of the management
contract with Meadowbrook Golf Group, Inc., terms remain as initial
contract.
. November 2006, City Council authorizes Countryside, LLC, to refine its
development concept and resubmit by March 1, 2007.
. March 2007, released to the public for comment the development
concept at a public meeting.
. Late summer 2007, City ceased discussions with Countryside, LLC, for
the redevelopment of Countryside Golf Course due to proposal not
being consistent with City development principles, goals, and
objectives.
. September 2007, City Council directs staff to:
o Suspend further consideration of development proposals
o Extend Meadowbrook operating agreement for an additional year;
at end of that year consider new RFP for subsequent services as
well as future use of property.
o Initiate discussion with Newbern Properties concerning one-acre
parcel, if no impact on course operations.
o Pursue land-swap with Airport for RPZ expansion.
. October 2007 negotiated a one-year extension of the management
contract with Meadowbrook Golf Group, Inc. Provisions were added to
require maintenance standards at the facility and annual payment by
Meadowbrook to the City was reduced to $17,500.00. Lease expires
October 31,2008. Tennis facility sub-lease ends on the same date.
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· March 2008, discussions started for the renewal of the lease
agreement for the original 46-acre flight protection zone plus the
necessary land swap for the additional 17 +- acres needed for
expansion of the zone. (17 -acres to from City to Airport/4.5-acres from
Airport to City.)
· April 2008, Council approved sale of 1.05-acres of land to Newbern
Properties for $55,000.00. Rezoning of the property proceedings on
City Council public hearing agenda for August 18, 2008.
· Upcoming important dates:
o October 31,2008 contract ends with Meadowbrook Golf Group, Inc.
for course operations.
o November 14, 2008 lease ends with Roanoke Regional Airport for
the 46-acre flight protection zone portion of the golf course.
(See power point presentation on file in the City Clerk's Office.)
Discussion:
Mr. Townsend advised that the proposal by Toll Brothers offered to build homes
on the property were in a price range of slightly under $200,000.00; whereupon, the City
Manager added that the City's average home price was significantly lower than the
region, however, the proposed homes would be closer to the region's average price.
Mr. Townsend explained that in 2006 Toll Brothers opted not to pursue the
project and another Request for Proposals was put out for review.
The City Manager explained that the proposal submitted by Countryside, LLC
group devalued the property, which would have resulted in rezoning the property. She
added that a ball field was inappropriate on the site because of the clusters of people
that would be there at once.
Mr. Townsend commented that Meadowbrook Golf Group, Inc. pays the City
$17,500.00 as well as the management expenses. Council Member Price inquired if
current maintenance on the property was being performed; whereupon, Mr. Townsend
replied that all routine maintenance is performed and the operating expenses fall under
Meadowbrook.
Council Member Rosen inquired as to how much Meadowbrook makes yearly;
whereupon, Mr. Townsend advised that Meadowbrook operates other golf courses in
Florida, but he was unsure of the company's yearly profits.
Council Member Trinkle inquired as to why Meadowbrook sub-let the tennis
facility; whereupon, the City Manager replied that it may not have been profitable for
Meadowbrook to manage the facility.
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Mr. Townsend explained that the next steps would be to finalize the land swap
and lease extension with the Roanoke Regional Airport Commission.
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Council Member Rosen inquired if it was possible, in the long term, for a group to
purchase the golf course from the City; whereupon, the City Manager advised that
public courses do not pay for themselves and private course are not doing well and
should not be viewed as the optimal solution.
Council Member Price inquired if there has been discussion as to how to utilize
the golf course as an amenity and whether it was feasible; whereupon, the City
Manager advised that the hotels in close proximity of the golf course have expressed an
interest in marketing the golf course as an amenity, but unfortunately, the golf course is
not a member of the BBC and therefore, the hotels will not list the course in their
brochures.
Council Member Trinkle suggested that the course be made an amenity to
schools, etc.
Vice-Mayor Lea concurred with Council Member Trinkle's suggestion and
advised that he supports the golf course in that it could bring residents to the City as
well as the taxpayers' dollars were invested in the golf course.
Council Member Nash stated he sees "a world of potential" in the property and I
hopes the City will keep it as a golf course permanently.
Council Member Trinkle commented that he would like to receive citizen
comments regarding a municipal course.
Council Member Rosen suggested marketing Countryside as an amenity
membership to employees.
Mayor Bowers inquired about other types of development on the property;
whereupon, Mr. Townsend replied that walking/jogging trails, paths, etc., could be
developed. Mayor Bowers also inquired if the golf course was to be maintained, would
there be room for any housing development; whereupon, Mr. Townsend replied that
very little area could be salvageable for homes, emphasizing the public's need for an
Olympic size swimming pool in the area. The City Manager advised that the direction of
September 2007 was to lease the course from year to year, noting that the year-to-year
basis was not working and the Administration was approached by a company
expressing an interest in operating the golf course for a term of not less than five years.
Council Member Mason inquired if the Request for Proposal could be put out to
bid by October 31 in order to seek another company other than Meadowbrook to
operate the golf course for a five-year time period; whereupon, the City Manager
explained that the Airport may extend its lease if the Request for Proposals reflected a I
five year operation term.
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Council Member Trinkle suggested that the RFP process commence while the
City deliberates with the Airport on a specified operation term. Council Member Nash
added that staff should negotiate a longer term period with Meadowbrook in order to
allow the City an opportunity to study the issue further.
Following in-depth discussion of the past, present and future of the longtime golf
course, the Members of Council reached a consensus that they would like to examine a
number of options that would keep the golf course in its current form, and instructed the
City Manager to issue a Request for Proposals to operate and manage the Golf Course
for at least five years, while also negotiating with Meadowbrook Golf Group, Inc. (the
Florida company that currently manages the course) on a possible extension.
Public Art Proqram
Susan Jennings, Public Art Coordinator, shared a PowerPoint on the installation
of a sculpture at the Civic Center and on the installation of a citywide temporary public
art exhibition, both items set for October 2008.
· Unveiling of signature sculpture at the Roanoke Civic Center, October
1, 2008 at 5:00p.m.
· Artist Rodney Carroll, Baltimore, MD created sculpture to celebrate the
City's 125th Anniversary.
· Theme - "People, Pride, Promise"
· Unveiling will include a meet the artist reception, music provided by the
Roanoke Symphony Orchestra
· Sculpture selected from pool of 89 pieces.
· Sculptured steel will stand 30 feet tall and will incorporate seating and
walkways for public access.
· Artist chosen by a community based selection committee from artists in
26 states and the District of Columbia.
· Artist received a Bachelors of Fine Arts in sculpture from Old Dominion
University and studied landscape architecture at Virginia Tech.
· Public Art Program funded by Percent for Art Ordinance developed by
the City of Roanoke as a way to fund public art in City neighborhoods
and public places to reflect its vibrancy and heritage.
· Fund is comprised of one percent of budgets from certain projects in
the City's Capital Improvement Program.
· Public art policies and decisions are guided by 15 volunteer members
of the Roanoke Arts Commission with final approval from City Council.
(See power point presentation on file in the City Clerk's Office.)
Council Member Mason asked whether or. not the City had an Art District
designation; whereupon, the City Manager replied no.
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Following the discussion of the public art program, the Mayor expressed
appreciation to Ms. Jennings for sharing an informative presentation with the Council.
Downtown Roanoke. Inc.
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William H. Carder, President, Downtown Roanoke, Inc., briefed the Council with
regard to branding strategy and creative concepts consisting of a service product,
location and market initiatives for the downtown area, via PowerPoint:
Background:
. Formation of marketing committee representing variety of downtown
merchants, businesses, vendors.
. Direction on target audiences, geography, key assets and benefits.
. Desire to position downtown Roanoke as an individual destination
market.
Downtown heritage
Downtown Roanoke has a historic and unique town square
foundation that is still an anchor of local gatherings today with its
still thriving Farmer's Market and historic buildings that have been
redeveloped for new entrepreneurs and merchants.
Core identity
Downtown Roanoke is a thriving center for entertainment, eclectic
restaurants, clubs, museums and shopping venues, desirable living
and a central business district.
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Objective
Embark upon a marketing campaign to target outlying areas
beyond the Roanoke Valley to bring more people downtown,
generating business to downtown Roanoke restaurants, clubs,
museums and art venues and retail shops.
Target audience
. The primary audience for this campaign is not necessarily tied to a
demographic, but a lifestyle quality.
. Those interested in Downtown Roanoke are looking for unique/non-
mass market experiences.
. The entire universe of users includes young adults, 40+ professionals,
empty nesters, retirees, families within a 1 DO-mile radius of Downtown
Roanoke, plus travelers along 1-81, Route 220 and the Blue Ridge
Parkway.
. Day crowd
o Smith Mountain Lakers with discretionary income
o Retirees (and others) with time and money
o Conferences in town
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o Non-working moms with/without children
· Night crowd
o Entertainment
o Fine Dining
. Weekend crowd
o Families
o Singles/Couples
o Tourists
Building the Downtown Roanoke Brand
Brand promise
The experience of visiting Downtown Roanoke is both stimulating
and relaxing; inspired by the many enriching experiences of
museums and unique eateries, a thriving farmers market and
inviting shops lining walkable, safe streets
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Brand personality
· Open, imaginative, comfortable, engaging and social.
· Downtown Roanoke is very much a people pleaser, where
people feel "at home."
· Downtown Roanoke has the capability to be sophisticated one
moment and down to earth the next; as comfortable talking
about art or gardening, hip-hop or bluegrass music.
Organizational associations
· Connected to the proximity of the Blue Ridge Mountains, Smith
Mountain Lake, the Appalachian Trail and the natural
recreational opportunities throughout the Roanoke Valley.
· Close proximity to other shopping/recreation opportunities.
. Organized, planned, structured.
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Value proposition
Functional Benefits
Downtown Roanoke provides a high level of visitor-intimacy with its
variety of shops, restaurants and attractions along walkable, clean,
safe streets lined by a unique collection of storefronts and historic
buildings.
Emotional Benefits
Visiting Downtown Roanoke is fun. Being in Downtown Roanoke
makes me feel enriched and cultured by the unique experience
found here.
Self-Expressive Benefits
I am more discerning than the mass consuming public by my
decision to shop, entertain and dine in Downtown Roanoke, where I
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can associate with a diverse group of people who are interested
and experience beyond the ordinary.
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Positioning insight
There are many other localities in Southwest Virginia that offer
many of the benefits found in Downtown Roanoke. However, ALL
of these benefits are offered together in a high-quality environment
in Downtown Roanoke. This collection of activities makes a visit
more interesting and appealing to a larger, more diverse audience.
Television concept
Downtown Roanoke - Make it yours.
Expanded creative
. Television advertising generates the emotional appeal.
. Search engine marketing (SEM) and banner advertising will
reach consumers when they are in discovery and will generate
traffic to the DRI website.
. We want to use media that will generate mass reach for
awareness and brand building, but also response and action.
Media Recommendations
Online media tactics
2/3 of Internet users research destinations and get travel
information online.
Search Engine Marketing
. Geographically targeted to 100-mile radius of Roanoke.
. Text ads by keyword.
. Pay per click.
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Banner ads
. Custom channel of sites targeting A 18-54
. Run of network.
. Local niche sites.
Cost and Results
Two, 3-month campaigns:
. $54,000.00
. 41.6 million impressions
. 41,000 clicks to DRI website
Broadcast media tactics
Television
. Mass reach for awareness and brand building.
. Helps drive search.
. Stimulates emotions
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*Note:
. Two, 3-month campaigns:
o $144,000.00
o Reach 98% of target market .11 times
Radio
· Mass reach for awareness and brand building.
· Helps drive search.
· Two, 3-month campaigns:
o $72,000.00
o Reach 70% of target market ~ times
Total media cost
Spring campaign March - May. $135,000.00
Fall campaign September - November $135,000.00
Total one-year investment $270,000.00*
Non-negotiated gross media costs. Actual investment may be less.
New Media Review
· Facebook "fan" page that includes notes, videos, RSS feeds of
MyScoper event calendars
· Frequent video releases (YouTube, Facebook)
· Facebook page and ad impressions in the hundreds of
thousands
. 450 Facebook Friends
· Over a thousand full views of monthly movies
· Variety in gender, races, cultures represented
New Media - Looking Ahead
· Targeting precise demographics to drive to downtown Roanoke
restaurants, museums, etc.
· Encouraging interaction, fan submission of content
· Using Facebook to send specific updates to diverse audience
lists
· Continuing to provide consistent content
Campaign specifics
Success
Success will be judged by:
· Feedback from business owners on visitors to their
establishment
. DRI website activity
· Inquiries from visitors
· New business growth in Downtown Roanoke
(See copy of PowerPoint on file in the City Clerk's Office.)
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Council Member Rosen inquired about businesses being down by at least 30% -
40% percent; whereupon, Mr. Carder responded that the goal is to increase marketing
to increase numbers.
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Council Member Nash inquired about boundary districts; whereupon, Mr. Carder
explained that the boundaries for the downtown district consisted of 6th and Williamson
Road, Roanoke Community Hospital - the Higher Education Center which is Elm and
Wells Avenues.
Vice-Mayor Lea committed on the diversity in the downtown area.
In closing, Mr. Carder pointed out that part of the marketing strategy will be to
offer gift certificates, complimentary tickets to concert series, etc. Council Member
Rosen commented on the progress with gift certificates.
At this point, Council Member Mason left the meeting. (1 :45 p.m.)
Council Member Price suggested that VIBE 100 and WTOY Radio Station be
included as part of DRI's radio media.
There being no further discussion, the Mayor expressed appreciation to Mr.
Carder for sharing the branding strategy and creative concepts of Downtown Roanoke, I
Inc.
At 12:56 p.m., the Mayor declared the meeting in recess until 2:00 p.m., in the
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue,
S.W.
At 2:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Member Alvin L. Nash, Anita J. Price, Court G. Rosen,
David B. Trinkle, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A.
Bowers-7.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Cecelia R. Tyree, Assistant Deputy City Clerk.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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DECEASED PERSONS: The Mayor called attention to the deaths of Fred
Hutchins, Debbie Jordan, and Larry Foutz, father of former City Clerk Mary (Parker)
Chocklett, respectively; and asked for a moment of silence in the memory of the
deceased persons.
SPECIAL EVENTS: The Mayor also announced that the Altruist Club would be
hosting the Annual Debutantes' Ball on December 29, 2008, at The Hotel Roanoke.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-TREASURER: Council Member Rosen
recognized the City Treasurer and staff for receiving their Award of Accreditation for
meeting the required accreditation criteria for the year commencing July 1, 2008.
(See copy of Award of Accreditation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-POLICE DEPARTMENT: Mayor Bowers
recognized the Police Chief and officers on their re-accreditation, and announced that
the initial accreditation and re-accreditation were given by the Commission on
Accreditation for Law Enforcement Agencies, Inc. (CALEA), which is a national
accreditation.
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presented a
proclamation declaring Tuesday, August 5, 2008 as National Night Out to Police Chief
Joe Gaskins.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday, April 7,
2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor Lea and adopted
by the following vote:
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AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: NONE-O.
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ECONOMIC DEVELOPMENT: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, August 18, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, regarding a Deed of
Reservation for Roanoke Hotel Group on the Cambria Suites site on Reserve Avenue,
S. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
BONDS: A communication from the Director of Finance requesting that Council I
schedule a public hearing for Monday, August 18, 2008, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to authorize the issuance of $8.21 million
General Obligation Public Improvement Bonds for various public improvement projects,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Director
of Finance. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers -7.
NAYS: None-O.
OATHS OF OFFICE - COMMITTEES - ECONOMIC DEVELOPMENT
AUTHORITY: A communication from Dennis Cronk, Chair, Economic Development
Authority of the City of Roanoke, Virginia, advising of the resignation of Stuart
Revercomb as a member of the Economic Development Authority, effective
immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
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Council Member Mason moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Vice-Mayor Lea
and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
ANNUAL REPORTS-PENSION: Annual report of the Board of Trustees, City of
Roanoke Pension Plan, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Mason moved that the annual report of the Board of Trustees,
City of Roanoke Pension Plan be received and filed. The motion was seconded by
Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
COMMITTEES-OATHS OF OFFICE- ROANOKE VALLEY GREENWAY
COMMISSION, REGIONAL VIRGINIA ALCOHOL SAFETY ACTION PROGRAM
POLICY BOARD, CABLE TELEVISION, ROANOKE ARTS COMMISSION,
PERSONNEL DEPARTMENT, AND FIRE DEPARTMENT: Reports of the following
qualification were before the Council:
Elizabeth D. Rhine as the City representative to the Roanoke Valley
Greenway Commission, to fill the unexpired term of Charles R. Shaver
ending June 30, 2010;
B. Steven Lugar as a City representative to the Regional Virginia Alcohol
Safety Action Program Policy Board, for a term of three years ending June
30, 2011 ;
Carla L. Terry as a City representative to the Roanoke Valley Cable
Television Committee, for a term ending June 30,2011;
Frank J. Eastburn and Douglas C. Jackson as members of the Roanoke
Arts Commission, for terms of three years, each, ending June 30,2011;
Curtis E. Mills as a member of the Personnel and Employment Practices
Commission, for a term of three years ending June 30,2011; and
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Edwin L. Noell as a member of the Board of Fire Appeals, for a term of
four years ending June 30, 2012.
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(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY-OWNED PROPERTY-CITY MARKET: Pursuant to instruction by the
Council, the City Clerk having advertised a public hearing for Monday, August 4, 2008,
at 2:00 p.m., or as soon thereafter as the matter may be heard, on proposal to lease
approximately 1,394.42 square feet of City-owned property located in the Roanoke City
Market Building located at 32 Market Square, to C. Roger Lamm, III, to be used as a I
restaurant, for a one-year term.
Legal advertisement was published in the Roanoke Times on Saturday, July 26,
2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement with Tavern on the Market for approximately 1394.42 square feet
of space in the City Market Building located at 32 Market Square for a period of one
year, effective August 1, 2008, and expiring July 31, 2009, subject to form approved by
the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38170-080408) AN ORDINANCE authorizing the lease of 1394.42 square feet
of space located within City-owned property known as the City Market Building, for a
term of one year beginning August 1, 2008, and extending through July 31, 2009; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 418.)
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Council Member Trinkle moved the adoption of Ordinance No. 38170-080408.
The motion was seconded by Council Members Mason and Nash.
The Mayor inquired if there were persons present who wished to speak in
connection with the lease renewal. There being none, the Mayor declared the public
hearing closed.
Council Member Nash requested clarification with regard to the one-year lease
format; whereupon, the City Manager responded that staff recommended one-year
terms until the Council had an opportunity to not only review the Request for Proposals
(RFP) for the future operation, upgrade and maintenance of the City Market Building,
but to make a decision as to whether or not any of the proposals would be accepted.
Council Member Nash inquired about the possibility of longer leases in the future;
whereupon, the City Manager responded that there could be longer-term leases
depending on tenant mix and other considerations. .
There being no further questions and/or comments by the Council Members,
Ordinance No. 38170-080408 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
PETITIONS AND COMMUNICATIONS:
DOWNTOWN ROANOKE INCORPORATED: William H. Carder, Executive
Director, and Tom McKeon, former, Chairman, Downtown Roanoke Incorporated,
appeared before the Council to provide its annual report on activities in downtown.
Mr. Carder shared a 7~minute video advertising the wonderful things downtown
Roanoke has to offer.
Mr. McKeon spoke about the mission of Downtown Roanoke Inc., which is to
make the downtown experience exceptional through programs, marketing events,
economic development, advocacy and leadership. He stated that aside from an
employment base that is on the rise and mounting living options, downtown Roanoke
has several stellar features in its favor - 60 retail shops, 581 light dining options, 16
cultural and entertainment venues, and a thriving 126 year old Farmers Market. He
noted that many things that DRI had done and would continue to do to help make
downtown Roanoke a great experience, such as continue to recruit businesses and
developers into the district with a focus to return to retail on the streets.
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Mr. McKeon announced that the City and DRI would be launching a retail
recruitment incentive program for the Jefferson Street Corridor within the next several
months. He pointed out that last year, DRI awarded eight Golden Trowel Awards for
significant investment in the downtown area, with the district seeing over $40 million in
residential and commercial investment; and this year, the district would welcome the
opening of the new Taubman Museum of Art, which alone represented an approximate
$65 million investment.
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He explained that as of July 1 , 2008, the membership was restructured to include
all property owners, who pay the special service district tax, as members of the
organization, while providing them with a greater voice and input into their work; the
organization was days away from launching the Downtown Gift Certificate Program
which is designed to encourage consumers to shop, dine and visit downtown Roanoke;
and the third Downtown map and Visitor's Guide project was completed in May 2008,
whereby 75,000 were distributed, with more than half in outlets along 1-81.
Mr. McKeon pointed out that DRI creates and hosts several spectacular events
every year, including Suntrust's Dickens of a Christmas, Wake Forest NBA's Movies in
the Park, Jefferson College of Health Science and Roanoke Clinic's in the City
Employee Appreciation Day, Ukrops Music on the Market, the Virginia Farm Bureau's
Harvest Festival, adding that a Downtown Rocks summer concert series was included
this year. He indicated that DRI also collaborates with Event Zone for numerous
festivals in the district and that the events collectively draw hundreds of thousands into I
the downtown area that spurs economic development.
He remarked that the Market Study Plan was being implemented and that the
Historic Market Building had newly remodeled restrooms, as well as some painting and
lighting improvements. He emphasized that whether DRI or a private developer was the
successful bidder with regard to the renovations to the Market Building, it was DRI's
desire to see the Market Building infused with new life and purpose; and DRI hoped to
address the parking issues in a comprehensive manner to create long term solutions
since parking was definitely part of the experience when venturing into the district.
He advised that DRI had taken the lead on cleanup efforts in the downtown area,
while building on Council Member Mason's platform - Clean and Green Campaign; and
hosting a Spring Cleanup Day that encouraged almost 80 volunteers to pick up trash
and sweep the City streets. He credited Lanford Brothers and the City for making the
event successful, adding that another cleanup day event was planned for the fall.
He further advised that part of a larger vision was to expand the district to include
the Riverside area, which could bring increased vitality along the Jefferson Street
corridor. In conclusion, Mr. McKeon presented a "check" for $20,000.00, the annual
investment in the new Star Line Trolley, which commences in October 2008.
Mayor Bowers pointed out that an event, which was held over the weekend, and I
the Country music presentation drew a crowd of approximately 5,000 people.
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Mr. Carder pointed out that upcoming scheduled events are designed to bring in
different demographics or experienced groups, citing the first event was geared toward
a younger crowd, the second towards another country demographic, the third would be
similar to a battle of the bands and the fourth would be nostalgic.
Mayor Bowers inquired if any citizen complaints were received due to the closing
of Campbell Avenue in connection with the weekend event; whereupon, Mr. Carder
responded that some retailers expressed their concern about the closing of the street.
Mr. Carder indicated that DRI planned to expand its parking roundtable to include
more stakeh~lders and study additional parking issues in the near future.
The City Manager noted that weekend and evening parking had outpaced
projections, adding that the recent rate changes had not deterred visitors.
Following discussion with regard to parking concerns, Mayor Bowers expressed
appreciation to Messrs. Carder and McKeon for their time.
Without objection by the Council, the Mayor advised that the report would be
received and filed.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-EMERGENCY MEDICAL SERVICES: The City Manager
submitted a written communication recommending acceptance of the Rescue Squad
Assistance Fund Grant from the Virginia Department of Health and the Office of
Emergency Medical Services for the purchase of defibrillators.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38171-080408) A RESOLUTION accepting the Rescue Squad Assistance
Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 419.)
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Council Member Trinkle moved the adoption of Resolution No. 38171-080408.
The motion was seconded by Council Member Rosen and adopted by the following I
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38172-080408) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by, title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 420.)
Council Member Trinkle moved the adoption of Bl,Idget Ordinance No. 38172-
080408. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor I
Bowers-7.
NAYS: None-O.
PASSENGER RAIL SERVICE-STATE HIGHWAYS: The City Manager submitted
a written communication recommending endorsement of the TransDominion Express
Passenger Rail Service. between Roanoke and Washington, D. C.; and requesting the
Virginia Department of Rail and Public Transportation and Commonwealth
Transportation Board accelerate funding for and implementation of the Passenger Rail
Service in the 2008 Statewide Rail Plan.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38173-080408) A RESOLUTION requesting that the Virginia Department of
Rail and Public Transportation, and the Commonwealth Transportation Board
accelerate funding for and implementation of the TransDominion Express passenger rail
service between Roanoke and Washington, D.C., in the 2008 Statewide Rail Plan.
(For full text of resolution, see Resolution Book No. 72, page 421.)
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Vice Mayor Lea moved the adoption of Resolution No. 38173-080408. The
motion was seconded by Council Member Trinkle.
Council Member Trinkle encouraged Council Members to contact the Virginia
Department of Rail and Public Transportation in support of the endorsement and
resolution.
Mayor Bowers advised that David Helmer of the O. Winston Link Museum sent
him a copy of the presentation that was submitted to the Virginia Department of Rail and
Public Transportation regarding the use of the Museum's site for the proposed
Passenger Rail Station. In response to the Mayor's comments about past Council
action to provide funds for renovations to the old passenger station, the City Manager
stated that a previous Council adopted a resolution approving the old passenger rail
station as the site for future depot for the return of the passenger rail, which has been a
part of all the planning of the renovation of that building.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38173-080408 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
DONATIONS-FIRE-EQUIPMENT: The City Manager submitted a written
communication recommending authorization for the donation of the 1941 American
LaFrance Fire Truck to the American LaFrance Fire Museum located in North
Charleston, South Carolina.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38174-080408) A RESOLUTION authorizing the donation to the American
LaFrance Fire Museum in North Charleston, SC, of a 1941 American LaFrance Fire
Truck ID#BG169.
(For full text of resolution, see Resolution Book No. 72, page 423.)
Council Member Mason moved the adoption of Resolution No. 38174-080408.
The motion was seconded by Vice-Mayor Lea.
Mayor Bowers stated that the members of the Fire Brigade of the Kazim Shriners
and the President of the Roanoke Firefighters Association have been consulted on the
project and have agreed that donating the vehicle to the American LaFrance Fire
Museum would be appropriate.
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There being no additional questions and/or comments by the Council Members,
Resolution No. 38174-080408 was adopted by the following vote:
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AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
FLOOD REDUCTION/CONTROL-NORFOLK SOUTHERN: The City Manager
submitted a written communication recommending authorization for waiver of the City's
sovereign immunity and execution of a temporary right of entry with Norfolk Southern, in
connection with the Roanoke River Flood Reduction Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38175-080408) A RESOLUTION authorizing the City Manager to execute a
right of entry agreement between Norfolk Southern Railway Company ("Norfolk
Southern") and the City of Roanoke ("City") in connection with the Roanoke River Flood
Reduction Project ("Project"), upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 72, page 424.)
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Council Member Trinkle moved the adoption of Resolution No. 38175-080408.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
HOUSING-GRANTS: The City Manager submitted a written communication
recommending execution of Amendment No. 4 to the 2004-2005 CDBG/HOME
Agreement with the Roanoke Redevelopment and Housing Authority, in connection with
the Park Street Square Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38176-080408) A RESOLUTION authorizing the appropriate City officials to I
execute, upon certain terms and conditions, an Amendment NO.4 to the 2004-2005
Community Development Block Grant ("CDBG") and HOME Investment Partnerships
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Program ("HOME") Agreement with the City of Roanoke Redevelopment and Housing
Authority ("RRHA") for the "Park Street Square Project" ("Project").
(For full text of ordinance, see Ordinance Book No. 72, page 425.)
. Council Member Trinkle moved the adoption of Ordinance No. 38176-080408.
The motion was seconded by Council Member Rosen.
Council Member Nash asked for clarification with regard to the amendment;
whereupon, the City Manager advised that the request was for an amendment that
would allow the continuation of monies previously allocated for the project to continue
and some additional funding that had been put in place, adding that the project started
with the Northwest Neighborhood Environmental Organization (NNEO) and was turned
over to the Roanoke Redevelopment and Housing Authority when NNEO was unable to
perform the obligation.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38176-080408 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers -7.
NAYS: None-O.
TAXICABS AND FOR-HIRE VEHICLES: The City Manager submitted a written
communication recommending amendment of the City Code with regard to a taxicab
meter price increase to be charged for each trip, effective September 1, 2008.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38177-080408) AN ORDINANCE amending subsection (g) of ~34-130, Rate
Schedule, of Division IV, Fares, Article III, Public Vehicles (Taxicabs and For Hire
Vehicles), of the Code of the City of Roanoke (1979), as amended, in order to adjust
certain rates charged for services rendered by taxicabs and for-hire automobiles;
providing for an effective date; and dispensing with the second reading by title
paragraph of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 426.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38177-080408. The
motion was seconded by Council Member Mason.
Council Member Rosen inquired if any research had been done to compare the
cost of gasoline in each locality; whereupon, the City Manager replied that if there are
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differentials between the localities, it has been a constant differential from previous
rates. He stated that the 16 percent was unreasonable, considering the increased costs
of oil changes and tires; and he would prefer that the City offer a greater increase than
the 8.5 percent. The City Manager responded that a higher rate would put the City
beyond the range for comparable communities.
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The City Manager pointed out that the Yellow Cab Company was sent a copy of
the staff's recommendation as well as conversations between the general manager and
City staff regarding the nuances within the charts.
Council Member Price inquired if the Company was receptive to the proposal;
whereupon, the City Manager advised that she was uncertain since the Yellow Cab
Company made a specific request.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38177-080408 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES: NONE.
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UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COMPLAINTS-POLICE: Council Member Trinkle expressed concern with regard
to visibility of the towing enforcement signs and inquired if the City was unable to
require certain types of signage to be posted and visible at all times in the downtown
area. The City Manager advised that it was her understanding that signage was posted,
however was not visible due to the parking of an oversized vehicle in a location that had
limited visibility, and she was not sure how City staff would address that particular issue.
She mentioned that a copy of the correspondence was forwarded to the City's Code
Enforcement and Police Departments in order that the departments might be made
aware of those issues as well as try to monitor them as the law allows.
Mayor Bowers called attention to a communication received in the Mayor's Office I
from Mrs. Carol R. Beaven, Diaconal Minister, the United Methodist Church in
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Huntington, New York, regarding a towing incident while visiting the City of Roanoke,
noting that his response including extending another invitation to Mrs. Beaven to revisit
Roanoke.
Council Member Trinkle also expressed concern about the exuberant towing fees
imposed by towing companies, stating that there certainly could be better business
practices for the private sector as well as the towing enforcement posting signs could be
placed higher on poles and/or require that they be free of obstruction. The City
Manager indicated that the Council would be copied on any correspondence relative to
the matter and that City staff intends to respond to Mrs. Beaven's letter.
Council Member Trinkle suggested that a parking roundtable comprehensive
management study be done to study all options throughout the downtown area,
including placing meters throughout the whole downtown area.
DIVERSITY: Council Member Price commented on the Emerging Leaders
Workshop, which was hosted by the City of Roanoke on August 3, 2008, at the Hotel
Roanoke and Conference Center, emphasizing that over 100 African-American students
were in attendance.
NEIGHBORHOOD ORGANIZATIONS: Council Member Rosen announced that
the Southeast Action Forum was holding a bake sale on Tuesday, August 5 in
recognition of National Night Out, adding that the Wildwood Civic League was also
planning activities.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
COMPLAINTS: Mr. Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and complained about social injustices in the City, primarily racial
profiling in the Lansdowne Public Housing Complex. The Mayor referred the matter to
the administration for investigation and report to the Council and Mr. Gravely.
COMPLAINTS: Ms. Helen Davis, 35 Patton Avenue, N.W., appeared before
Council and expressed concern about where informal briefings are being held as well as
not providing adequate seating for citizens to attend such briefings. Mayor Bowers
advised that the Council hopes to address the issue at its Council Retreat on
September 30,2008.
SCHOOLS: Ms. Evelyn Bethel, 35 Patton Avenue, N.W., appeared before
Council and expressed concern with regard to the lack of community involvement
relating to the School Board's decision to close Forest Park Elementary School and use
the building as an over-aged academy.
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CITY MANAGER COMMENTS:
COMPLAINTS-POLlCE-PARKS AND RECREATION-CITY EMPLOYEES: In I
response to discussion about a parking complaint, the City Manager noted that the City
instituted a policy of issuing warning tickets to help visitors who might not be familiar
with the City's parking regulations, and that this policy had generated some favorable
feedback. She pointed out that the Parks and Recreation Department was able to meet
153 out of 155 standards for national accreditation, and the Department will be notified
of the official results on October 14 in Baltimore, Maryland. Lastly, she shared
expression of appreciation from Officer Bryan Lawrence with regard to the donations
received in his honor and commented that the City was blessed to have him as a City
employee.
At 3:30 p.m., the Mayor declared the meeting in recess for a Closed Meeting in
the Council's Conference Room, Room 451.
At 4:30 p.m., the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Nash moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public I
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
CITY COUNCIL-CITIZEN OF THE YEAR: The City Clerk was instructed to
advertise for nominations for the 2008 Citizen of the Year.
COMMITTEES-HOUSING/AUTHORITY: The City Clerk was instructed to
schedule a joint meeting of the Council and the Roanoke Redevelopment and Housing
Authority to discuss matters of mutual interest and concern.
COMMITTEES-HOUSING/AUTHORITY: The Council accorded the following
applicants a public interview during the 2:00 p.m., Council Meeting on Tuesday,
September 2 to fill three vacancies on the Roanoke Redevelopment and Housing
Authority, Board of Commissioners, for terms of three years, each, commencing
September 1, 2008 and ending August 31, 2011: Jamie L. Bailey, Adam W. Boitnott,
John Cook, Mark E. Petersen, Anita M. Powell, and Duane R. Smith. It was also noted
that the selection of the successful candidates would be announced at the
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September 15 Council meeting. (Ms. Bailey advised that she had a scheduling conflict;
and Mr. Petersen requested that his application be withdrawn.)
CITY COUNCIL-OATHS OF OFFICE-COMMITTEES-VIRGINIA'S FIRST CITIES
COALITION: The Mayor advised that there is a vacancy created by the expiration of
the term of office of Council Member Beverly T. Fitzpatrick, Jr., as the elected official
representative on the Virginia's First Cities Coalition; whereupon, the Mayor opened the
floor for nominations.
The name of Council Member Gwen W. Mason was placed in nomination.
There being no further nominations, Council Member Mason was appointed as
the elected official representative for the City of Roanoke on the Virginia First Cities
Coalition, by the following vote:
FOR COUNCIL MEMBER MASON: Council Members Nash, Price, Rosen,
Trinkle, Lea, Mason and Mayor Bowers-7.
CITY COUNCIL-OATHS OF OFFICE-COMMITTEE-VIRGINIA'S FIRST
REGIONAL INDUSTRIAL FACILITY AUTHORITY: The Mayor advised that the
Virginia's First Regional Industrial Facility Authority has advised that the City may
appoint an alternate elected official to serve as a City representative on the Authority for
a four-year term ending June 30, 2012; whereupon, the Mayor opened the floor for
nominations.
The name of Council Member Anita J. Price was placed in nomination.
There being no further nominations, Council Member Price was appointed as the
Alternate City elected official representative to the Virginia's First Regional Industrial
Facility Authority for a four-year term ending June 30, 2012, by the following vote:
FOR COUNCIL MEMBER PRICE: Council Members Nash, Price, Rosen,
Trinkle, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The
Mayor advised that there is a vacancy created by the expiration of the term of office of
Nelett H. Lor as a member of the Roanoke Arts Commission on June 30, 2008;
whereupon, he opened the floor for nominations.
The name of Charlene V. Graves was placed in nomination.
There being no further nominations, Ms. Graves was appointed as a member of
the Roanoke Arts Commission for a term ending June 30, 2011, by the following vote:
FOR MS. GRAVES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason
and Mayor Bowers-7.
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OATHS OF OFFICE - COMMITTEES - ROANOKE NEIGHBORHOOD
ADVOCATES: The Mayor advised that there is a vacancy created by the expiration of
the term of office of Michael Wray as a member of the Roanoke Neighborhood
Advocates on June 30, 2008; whereupon, the Mayor opened the floor for nominations.
The name of Valerie L. Garner was placed in nomination.
There being no further nominations, Ms. Garner was appointed as a member of
the Roanoke Neighborhood Advocates for a term ending June 30, 2011, by the
following vote:
FOR MS. GARNER: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason
and Mayor Bowers-7.
COMMITTEES-WAR MEMORIAL COMMITTEE: Based on action taken by the
Council to abolish the War Memorial Committee due to inactive status, the City Attorney
was instructed to prepare the proper measure abolishing the War Memorial Committee.
There being no further business, the Mayor declared the Council meeting
adjourned at 4:35 p.m.
APPROVED
ATTEST:
~hJ.~
Stephanie M. Moon ~
City Clerk
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ROANOKE CITY COUNCIL-REGULAR SESSION
August 18,2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 18, 2008, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38150-070708 adopted by the
Council on Monday, July 7,2008.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, Sherman P. Lea (arrived late), and Mayor
David A. Bowers-7.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk; and Cecelia R. Tyree, Assistant Deputy City Clerk.
The invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers. '
MAYOR-CITY COUNCIL-ACTS OF ACKNOWLEDGEMENT-STATE OF THE
CITY-SCHOOLS-MILL MOUNTAIN ZOO: The Mayor called attention to the following
items:
Moment of silence in the memory of Leigh Hanes, former Vice-Mayor and
Member of Roanoke City Council. The City Attorney was instructed to
prepare the appropriate measure memorializing Mr. Hanes.
State of the City Address scheduled to be held on Thursday, August 21 at
7:30 a.m., at the Roanoke Civic Center Special Events Center.
Receipt of 2008 Citizen of the Year nominations.
September 26, 2008.
Deadline is
7th Annual Back-to-School Extravaganza scheduled to be held on
Saturday, August 23, 2008, 9:00 a.m. -11 :00 a.m. at the Patrick Henry
High School.
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Official unveiling of the Mill Mountain Zoo teeny new Zoo Choo on
August 19, 2008 at 11 :00 a.m.
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PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to three requests for Closed Meetings.
MINUTES: Minutes of the regular meeting of Council held on Monday April 21,
2008, and recessed until Thursday, May 1, 2008, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor I
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
COMMITTEES-CITY COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
CITY COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss an award of a public contract involving the
expenditure of public funds and discussion of the terms or scope of such contract,
pursuant to Section 2.2-3711 (A)(29), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
disposition of publicly-owned property, where discussion in open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Rosen and adopted by the following vote:
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AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
ZONING-ANNUAL REPORTS: A communication from Joe Miller, Chairman,
transmitting the annual report of the Board of Zoning Appeals for fiscal year 2007-2008,
was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Trinkle moved that the annual report be received and filed. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
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(Vice-Mayor Lea was not present when vote was recorded.)
OATHS OF OFFICE-CITY COUNCIL-COMMiTTEES-ROANOKE VALLEY
ALLEGHANY REGIONAL COMMISSION, FIRST REGIONAL INDUSTRIAL FACILITY
AUTHORITY BOARD OF DIRECTORS, PARKS AND RECREATION ADVISORY
BOARD, ROANOKE ARTS COMMISSION: Reports of qualification of the following
individuals, were before the Council:
Council Member Court G. Rosen as the City representative to the
Roanoke Valley Alleghany Regional Commission to fill the unexpired
term of Beverly T. Fitzpatrick, Jr., commencing July 1, 2008, and ending
June 30, 2009; as a member of the Virginia's First Regional Industrial
Facility Authority Board of Directors for a term ending June 30, 2012; and
as a member of the New River Valley Commerce Park Participation
Committee for a term ending June 30, 2012;
Gordie L. Ziegler as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of Sherley E. Stuart, ending March 31,
2011 ;
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Charlene V. Graves as a member of the Roanoke Arts Commission for a
term ending June 30,2011; and
Valerie L. Garner as a member of the Roanoke Neighborhood Advocates
for a term ending June 30, 2011.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-EQUIPMENT-CIRCUIT COURT: The Clerk of the Circuit Court
submitted a written communication requesting appropriation of funds for payment of
professional services and to purchase certain equipment to be used in the Circuit Court
Office; and the City Manager submitted a written communication concurring in the
request.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following Budget Ordinance:
(#38178-081808) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme
Court of Virginia fees for optical imaging and retrieval project charges in the Office of
Circuit Court Clerk, amending and reordaining certain sections of the 2008-2009
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 429.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38178-
081808. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CONSULTANTS-RECREATION: Briefing with regard to the Recreation Center
Feasibility Study Status Report was held immediately following the 2:00 p.m. Session of
Council, in the Council's Conference Room, Room 451. (See pages 107 - 108.)
ITEMS RECOMMENDED FOR ACTION:
BUDGET-STREETS: The City Manager submitted a written communication
recommending reduction and appropriation of funds in connection with the City-wide
Street Paving Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following Budget Ordinance:
(#38179-081808) AN ORDINANCE to reduce the appropriation of funding from
the Virginia Department of Transportation for street paving, amending and reordaining
certain sections of the 2007-2008 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 430.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38179-
081808. The motion was seconded by Council Member Mason.
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Mayor Bowers asked about the distinction between the FY2008 and FY2009
revenue estimates; whereupon, the City Manager indicated that the anticipated
expenditure was not incurred because the vendor was unwilling to allow a change order
to the paving contract due to the rising cost of fuel based products; and the funding was
subsequently encumbered as a part of the FY2009 paving contract; however, because
the services were not contracted and the revenue not received in FY 2008 as originally
anticipated, it was necessary to reduce the FY2008 revenue estimate and
unencumbered the funds in the Street Paving expenditure budget; and since the funding
is anticipated to be received in FY2009, it is also necessary to establish a revenue
estimate in the General Fund for FY2009 with a correspondence expenditure increase
in the Street Paving budget, both in the amount of $250,000.00.
Mayor Bowers asked the City Manager how many lane miles are paved every
year; whether the streets to be paved were identifiable, and if the information was
accessible to the public by internet. Ms. Burcham stated that the City's goal is to pave
approximately 69 lane miles, adding that a paving schedule is shared with Council at
the beginning of the paving cycle in the Council's weekly update; however, she was not
certain if the information was listed on the internet, but she would find out and advised
accordingly.
There being no additional questions and/comments by the Council Members,
Budget Ordinance No. 38179-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Trinkle offered the following Budget Ordinance:
(#38180-081808) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation for street paving, amending and reordaining certain
sections of the 2008-2009 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 431.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38180-
081808. The motion was seconded by Council Member Rosen and adopted by the
following vote:
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AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BUDGET-PARKING GARAGES-CAPITAL IMPROVEMENTS-EQUIPMENT: The
City Manager submitted a written communication recommending appropriation of funds
from the Parking Fund Retained Earnings account in connection with maintenance,
repair and equipment needs at the City's parking facilities.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following Budget Ordinance:
(#38181-072108) AN ORDINANCE to transfer funding from the Parking Fund
Retained Earnings for inspection engineering analysis and repair needs at City owned
garages amending and reordaining certain sections of the 2008 2009 Parking Fund I
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 72, page 432.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38181-
081808. The motion was seconded by Council Member Nash.
Council Member Mason inquired if the request to transfer funding was routine
and done on an annual basis; whereupon, the City Manager explained that each City
parking garage is structurally inspected on a two-year cycle by a professional
engineering firm selected by the City through its public procurement process; findings
from these inspections, along with other-routine preventative maintenance and
equipment replacement needs are cost estimated, prioritized and scheduled over a five
year planning horizon; and in order to maximize the useful life of City parking facilities
and ensure the accuracy of all access and revenue equipment, the Parking Fund must
provide resources to address such needs so that all of its facilities are maintained in a
fully functional condition.
Council Member Trinkle inquired as to whether certain projects, which could not
be funded in FY09 would be assessed and re-prioritized for funding in FY10 based on
resources available in the Parking Fund; whereupon, the City Manager responded in the I
affirmative. He also asked if there were any safety or structural concerns in said
deferral. The City Manager replied no.
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There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38181-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BUDGET-SOCIAL SERVICES: The City Manager submitted a written
communication recommending acceptance of the VISST A Award and execution of a
Memorandum of Agreement between the City of Roanoke and the Virginia Department
of Social Services; and reduction of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following Resolution:
(#38182-081808) A RESOLUTION authorizing the acceptance of a grant in the
amount of $346,147.00 from the Virginia Department of Social Services ("VOSS") and
authorizing the City Manager to execute a grant agreement with VOSS for such funds
for local supervision and operation of the Virginia Institute for Social Service Training
Activities ("VISST A") Piedmont Area Training Center, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 72, page 433.)
Council Member Mason moved the adoption of Resolution No. 38182-081808.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
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Council Member Mason offered the following Budget Ordinance:
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(#38183-081808) AN ORDINANCE to reduce funding from the Virginia
Department of Social Services for the Virginia Institute for Social Service Training
Activities VISST A amending and reordaining certain sections of the 2008 2009 General
Fund Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 72, page 434.)
Council Member Mason moved the adoption of Budget Ordinance No. 38183-
081808. The motion was seconded by Council Member Trinkle.
Council Member Price inquired about the reduction in funding and if there will a negative
impact on the budget; whereupon, the City Manager stated that the reduction was due
to the programmatic changes required by the Virginia Department of Social Services,
resulting in a reduction in the number of courses to be offered and the loss of the child
care provider training functions, adding that the program may be scaled back at State
level, but not at the local level.
There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38183-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor I
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BUDGET-GRANT-TECHNOLOGY-POLlCE: The City Manager submitted a
written communication recommending acceptance of the Criminal Justice Information
Technology Improvement Grant from the Department of Criminal Justice Services; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38184-081808) A RESOLUTION accepting the Criminal Justice Information
Technology Improvement grant to the City from the Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 72, page 435.)
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Council Member Trinkle moved the adoption of Resolution No. 38184-081808.
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Trinkle offered the following Budget Ordinance:
(#38185-081808) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Information Technology Improvement Grant,
amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 436.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38185-
081808. The motion was seconded by Council Members Nash and Mason and adopted
by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BUDGET-GRANT-EQUIPMENT-POLlCE: The City Manager submitted a written
communication recommending acceptance of the Crime Analysis Grant from the
Virginia Department of Criminal Justice Services; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38186-081808) A RESOLUTION accepting the Crime Analysis grant to the
City from the Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 437.)
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Council Member Mason moved the adoption of Resolution No. 38186-081808.
The motion was seconded by Council Member Price and Nash.
Mayor Bowers noted that the grant provides for a part-time Crime Data
Technician, and inquired if there was a person currently employed in the Police
Department; whereupon, the City Manager responded in the affirmative, stating that the
Crime Data Technician supports the Crime Analyst by researching report information in
the Police Department's Records Management System, responding to citizen and
officer requests for crime information and assisting the Crime Analyst in the analysis
and creation of crime forecasts that are distributed throughout the Department.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38186-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Mason offered the following budget ordinance:
(#38187-081808) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Crime Analysis Grant, amending and reordaining
certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 438.)
Council Member Mason moved the adoption of Budget Ordinance No. 38187-
081808. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
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BUDGET-GRANT-EMERGENCY MEDICAL SERVICES-EQUIPMENT: The City
Manager submitted a written communication recommending acceptance of the State
Homeland Security Program Grant from the Virginia Department of Emergency
Management; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38188-081808) A RESOLUTION accepting the State Homeland Security
Program Grant to the City from the Virginia Department of Emergency Management
(VDEM), and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 439.)
Council Member Trinkle moved the adoption of Resolution No. 38188-081808.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
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NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Trinkle offered the following budget ordinance:
(#38189-081808) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Emergency Management for the State
Homeland Security Program Grant, amending and reordaining certain sections of the
2008-2009 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 440.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38189-
081808. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
I (Vice-Mayor Lea was not present when vote was recorded.)
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EMERGENCY MEDICAL SERVICES-EQUIPMENT: The City Manager submitted
a written communication recommending authorization to modify an existing purchase
order to allow for purchase of additional ambulances from Select Custom Apparatus,
Inc. (SCA).
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38190-081808) A RESOLUTION authorizing a modification to the City's
purchase order with Select Custom Apparatus, Inc. to increase the total number of
ambulance vehicles from two to four, with an additional amount of $205,486.00 being
added for a total amount for the four ambulance vehicles of $410,972.00.
(For full text of resolution, see Resolution Book No. 72, page 441.)
Council Member Trinkle moved the adoption of Resolution No. 38190-081808.
The motion was seconded by Council Member Mason.
Council Member Rosen inquired as to whether a need assessment had been
done by the Fleet Department; whereupon, the City Manager advised that the Fleet
Manager has insight with regard to the inventory, noting that most of the City's
equipment consist of sedans and/or specialized equipment; and depending on
specifications, the purchasing process could be long and tedious.
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Mayor Bowers inquired about the life expectancy for the ambulances, and if the
current ambulances were adequate and retro-fitted on a regular basis; whereupon, the
City Manager explained that vehicle replacement receives top priority and the City was
purchasing two additional ambulances because of the life expectancy of the vehicles,
adding that the City only purchases vehicles that are needed.
Mayor Bowers also asked if the additional two ambulances were replacements;
Ms. Burcham replied that modification was to increase the total number on the purchase
order from two to four, but it did not address whether it was a replacement vehicle or an
addition to the fleet, adding that City staff was only increasing the total number in the
fleet by one additional vehicle, which ambulance would be stationed at the Crystal
Springs Station. .
There being no additional questions and/or comments, Resolution No. 38190-
081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
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(Vice-Mayor Lea was not present when vote was recorded.)
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BUDGET-PARKS-EQUIPMENT-SCHOOLS: The City Manager submitted a
written communication recommending execution of an agreement between the City of
Roanoke and the Roanoke City School Board for the City to maintain and inspect all
school playgrounds; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38191-081808) AN ORDINANCE authorizing the City Manager to enter into an
Agreement between the City of Roanoke and the City of Roanoke School Board
pertaining to the maintenance and inspection of the playgrounds of the public schools
within the City of Roanoke; authorizing the addition of a Maintenance Technician II
position; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 442.)
Council Member Mason moved the adoption of Ordinance No. 38191-081808.
The motion was seconded by Council Member Price.
As a member of the Joint Services Committee, Council Member Trinkle
expressed appreciation regarding the joint effort of the City and the Schools.
Council Member Price also was pleased to see the collaborative effort on the part
of the City and the School system; and inquired as to whether or not there is a process
to replace outdated playground equipment. Ms. Burcham replied that she was not
aware if a process has been established; however, there is a system in place to identify
the playground equipment that needs to be removed and replaced.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38191-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Mason offered the following budget ordinance:
(#38192-081808) AN ORDI NANCE to appropriate funding from the Roanoke
City School Board, for the maintenance and inspection of school playgrounds,
amending and reordaining certain sections of the 2008-2009 General and Capital
Projects Funds Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 443.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38192- I
081808. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: NONE-O.
(Vice-Mayor Lea was not present when vote was recorded.)
CIVIC CENTER: The City Manager submitted a written communication
recommending execution of Change Order NO.2 with South End Construction, Inc., for
a credit to the City, in connection with the Roanoke Civic Center Ticket Office and Ticket
Annex renovations.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Nash offered the following ordinance:
(#38193-081808) AN ORDINANCE authorizing the City Manager's issuance and
execution of Change Order No 2 to the City's contract with South End Construction,
Inc., for a reduction in the scope of work and the contract amount for the renovation of I
the Civic Center Ticket Office and Ticket Annex; and dispensing with the second
reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 444.)
Council Member Nash moved the adoption of Ordinance No. 38193-081808.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BUDGET-E-911-EQUIPMENT-GRANTS-PUBLlC SAFETY: The City Manager
submitted a written communication executing of an interlocal contract with the Houston
Galveston Area Council (H-GAC) in connection with upgrades to the E-911 telephone
system and acceptance of a Public Safety Answering Point Grant from the Virginia
Wireless E-911 Services Board; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(#38194-081808) A RESOLUTION authorizing the City Manager to enter into an
interlocal contract with the Houston-Galveston Area Council (H-GAC) on behalf of the
City of Roanoke to allow the City to purchase cooperatively procured items under
H-GAC contracts, including the purchase of a replacement E-911 telephone system;
and authorizing the City Manager to take such actions and execute such documents as
may be necessary to implement, administer and enforce such contract.
(For full text of resolution, see Resolution Book No. 72, page 445.)
Council Member Trinkle moved the adoption of Resolution No. 38194-081808.
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Trinkle offered the following resolution:
(#38195-081808) A RESOLUTION accepting the Public Safety Answering Point
Grant to the City from the Virginia Wireless Board, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 447.)
Council Member Trinkle moved the adoption of Resolution No. 38195-081808.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
Council Member Trinkle offered the following budget ordinance:
(#38196-081808) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Wireless Board Grant to the E-911 Upgrades project,
amending and reordaining certain sections of the 2008-2009 Department of Technology
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 448.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38196- I
081808. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
GRANTS-HABITAT FOR HUMANITY: The City Manager submitted a written
communication execution of a 2008-2009 CDBG/HOME Agreement with Habitat for
Humanity in the Roanoke Valley, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38197-081808) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, a 2008-2009 Community Development
Block Grant ("CDBG") and HOME Investment Partnerships Program ("HOME") I
Agreement with Habitat for Humanity in the Roanoke Valley, Inc. ("Habitat") to
undertake housing activities in the City's Hurt Park neighborhood.
(For full text of resolution, see Resolution Book No. 72, page 449.)
Council Member Mason moved the adoption of Resolution No. 38197-081808.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
BLUE RIDGE BEHAVIORAL HEAL THCARE: The City Manager submitted a
written communication recommending approval of the Fiscal Year 2009 Performance
Contract with the Blue Ridge Behavioral Healthcare Board.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following resolution:
(#38198-081808) A RESOLUTION approving the Blue Ridge Behavioral
Healthcare FY 2009 Performance Contract.
(For full text of resolution, see Resolution Book No. 72, page 450.)
Council Member Mason moved the adoption of Resolution No. 38198-081808.
The motion was seconded by Council Member Trinkle.
Council Member Price requested a summary of the programs offered by Blue
Ridge Behavioral; whereupon, the City Manager indicated that she would provide a
programmatic summary as well as outcomes to the Council.
There being no additional questions and/or comments by the Council Members,
Resolution No. 39198-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the Race to GED 2009 Program; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38199-081808) AN ORDINANCE to appropriate funding from the
Commonwealth government, amending and reordaining certain sections of the 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 451.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38199-
081808. The motion was seconded by Council Member Trinkle and adopted by the I
following vote: .
AYES: Council Members Price, Rosen, Trinkle, Mason, Nash and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was not present when vote was recorded.)
SCHOOLS-BONDS: The Roanoke City School Board submitted a written report
requesting that a public hearing be scheduled for Monday, September 15, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the issuance of VPSA
School Financing Bonds (1997 Resolution) Series 2008(B) for the William Fleming High
School project; and the Director of Finance submitted a written report recommending
that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the
Roanoke City School Board, and the City Clerk was instructed to schedule the public
hearing before the Council on Monday, September 15 at 7:00 p.m. The motion was I
seconded by Council Member Nash and adopted. (Vice-Mayor Lea was not present
when the vote was recorded.)
Mayor Bowers announced that he had toured the William Fleming High School
construction site, noting that it is on schedule and under budget. He added that the
School is scheduled to open in September 2009.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
WAR MEMORIAL COMMITTEE: Council Member Trinkle offered the following
resolution abolishing the War Memorial Committee:
"A RESOLUTION repealing Resolution No. 26234-092782 adopted
September 27, 1982, and abolishing the War Memorial Committee."
Council Member Trinkle offered the resolution. The motion was seconded by
Council Member Rosen.
Mayor Bowers suggested that the Resolution abolishing the War Memorial I
Committee be tabled so that the issue could be discussed further.
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Council Member Nash offered an amended motion to table action on the
resolution. The motion was seconded by Council Member Price and adopted, with
Council Member Mason voting no.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
COUNTRYSIDE: Council Member Rosen noted that for several weeks in-depth
discussion has been about the term of a lease for the Countryside golf course and
whether it should remain as a golf'course or be developed. He indicated that given the
forecast for next year, it seemed that the City had to be fiscally disciplined and the
schools, infrastructure and neighborhoods seemed to be priorities. He was concerned
about the forecast and had reviewed the numbers regarding Countryside, stating that in
the past year, the City had an income of $17,500.00 and $470,000.00 was from debt
service. Being concerned about the City obligating itself to a contract of five or ten
years, he asked the Director of Finance to pull together numbers based on current
information, relating to the cost to the City for a five or ten year lease. He felt it would
be worthwhile to engage a broker to determine the value of the golf course and whether
they mayor may not have the ability to explore selling the property. He was of the
opinion that the City should keep all their options on the table, and he want to be sure
that the Council was being responsible regarding the matter of Countryside. He
questioned whether the City should continue to hold the property, noting the possibility
of the State having a billion dollar shortfall, which could cause City government to
contract out.
Council Member Rosen also remarked that he was of the opinion that it would be
worthwhile to engage a broker to see what they believe the value of the golf course is,
citing his reasoning as a matter of City finances, adding that there may be an
opportunity to turn the golf course into half park and half business and perhaps
someone may want to buy the golf course and operate it.
Council Member Price commented that she would prefer to have all options
studied in order to make a sound decision inasmuch as she did not want the issue to
turn into a "stadium time warp" and she was still wedded to maintaining Countryside as
a golf course.
Mr. Nash thought that the Request for Proposals should be one that would take
into consideration the debt service, capital improvements, and cost in order for the City
to receive a deal that would pay the bills as well as make the golf course self-sufficient.
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Mayor Bowers stated that he would be entering an objection, respectfully, and
asked Council Member Rosen to offer an official motion referring his request to the
Director of Finance; whereupon, Council Member Rosen moved that the Director of
Finance be requested to pull together numbers, based on current information, relating to
the cost to the City for a five or ten year lease for the Countryside Golf Course. The
motion was seconded by Council Member Mason.
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Council Member Trinkle wanted to clarify what he thought he was hearing and
agreed that all options should be considered prior to entering into a five or ten year
management lease agreement. He acknowledged his support of the motion, stating
that it made sense to test all areas within the market, however he was uncertain has to
how many responses the City would received.
Council Member Mason questioned Council Member Rosen's motion, stating that
she thought the motion was a reql!(3st for financial data only, however, after hearing the
ongoing discussion, the matter was quite confusing, and therefore, she would prefer to
have input from the Director of Finance and City Manager; whereupon, the Director of
Finance commented that she was certainly an advocate for the Council having all the
fiscal information prior to making a decision. The City Manager stated that it was
premature to make a judgment until the City had received responses to the RFP, adding
that larger the lease the more likely the operator would invest in capital improvement I
and the RFP could be worded to allow either party to back away without consequences.
She emphasized that an operational RFP would have to be separate from an RFP to
sell the property, explaining that Meadowbrook, the current operator, wanted a ten year
lease as well as a reduction from the $17,500.00 payment yearly, which operating
agreement would expire on October 31,2008.
Council Member Rosen remarked that his motion was for the Director of Finance
to pull together projections for the next five - ten years as to what the course would cost
the City, given the current management and arrangement, the debt service, and the
$2.5 million in capital improvements.
Mayor Bowers injected that during the informal work session held on Monday,
August 1, 2008, he thought Council sent a very positive message to the citizens that the
Council wanted to keep Countryside as a golf course. He mentioned that the Council
needed to stay on course and he was afraid if the motion offered by Council Member
Rosen passed, it might destroy the current RFP process.
Council Member Nash remarked that the City has found themselves with a golf
course and it was not just a golf course, but a landmark, citing that the City has its
hands around something that was very significant, and it needed an operator that would
provide a good response to what the City needs are. He pointed out that the
Council/City staff needed information from professionals and experts, adding that I
Countryside had never been subsidized by anything other than itself, and he was in
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support of anything that would not impede on the RFP process inasmuch as the City
had a very short deadline with the current operator and the Council did not want any
interruptions with the operation of the golf course, which could be disastrous.
There being no further discussion regarding the issue, the motion offered by
Council Member Rosen for the Director of Finance to provide financial data over a five -
ten year period as well as the cost for the City to operate the golf course and capital
improvement needs, and seconded by Council Member Mason was adopted, with
Council Member Nash and Mayor Bowers voting no; Vice-Mayor Lea was not present
when the vote was recorded.
It was the consensus of the Council that the City Manager be allowed to include
the possibility of a five or 10 year lease whenever the Request for Proposals is issued.
HEARING OF CITIZENS UPON PUBLIC MA TIERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
POLICE-COMPLAINT: Ms. Lisete Alexandre, 633 Madison Avenue, N. W.,
appeared before the Council and spoke about crime, welfare, abuse of neighbors' rights
and lack of response from the Police Department regarding incidents in the
neighborhood.
(See copy of written comments on file in the City Clerk's Office.)
Without objection by the Council, the Mayor referred the matter to the City
Manager for investigation and report back to the Council and Ms. Alexandre.
(See communication addressed to the Council under date of August 27, 2008, from the
City Manager, as information only.)
POLICE-COMPLAINT: Mr. Robert Gravely, 3360 Hershberger Road, N. W.,
appeared before the Council and spoke about continued police brutality in the northwest
neighborhoods.
POLICE-COMPLAINT: Dina Michel-Wiggins, 1006 Crescent Street, N. W.,
appeared before the Council and spoke about alleged police brutality and the
mishandling of cases by police officers.
(See copy of written comments on file in the City Clerk's Office.)
Without objection, the Mayor referred the complaint to the City Manager for
investigation and report back to the Council.
(See communication addressed to the Council under date of August 27, 2008, from the
City Manager, as information only.) .
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COMPLAINT-POLlCE-SCHOOLS: Ms. Helen Davis, 35 Patton Avenue, N. E.,
appeared before the Council and spoke about the mistreatment of citizens by the Police
as well as democracy for the people and school bus safety in connection with school
aged children.
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ACTS OF ACKNOWLEDGEMENT: Duane Howard, P. O. Box 8111, appeared
before the Council and spoke about the positive changes in the Belmont neighborhood
and the need for additional police officers in the southeast/southwest neighborhoods.
COUNTRYSIDE-COMPLAINTS: Ms. Valerie Garner, 2264 Mattaponi
Drive, N. W., appeared before the Council and express concern about the handling of
the Countryside Golf Course process by the City administration.
CITY MANAGER COMMENTS:
YOUTH-STREETS-CENTER IN THE SQUARE: With regard to previous
discussion concerning the City's Street Paving Program which was instituted in 1979,
the City Manager responded that in 1979, the City set a goal of paving 57 lane miles per
year, however, due to rising costs of asphalt, the City paved only 46 lane miles in 2008,
as to 51 lane miles in 2007. Additionally, she stated that information regarding the City's
paving schedule could be accessed on the City Website, www.roanokeva.Qov. She
also mentioned that Center in the Square held an open house on Saturday, August 16 I
and Sunday, August 17, which was well attended, noting that the event was a good
opportunity for people to see the museums. She pointed out that the VOYCE Youth
Conference was held on August 14 - 15, 2008, at The Hotel Roanoke and Conference
Center, which was a success. She expressed appreciation to the Council for its
support, stating that 160 young people attended the Conference on Thursday night; and
she also expressed sincere thanks to the Youth Superintendent Marion Vaughn-Howard
and the Youth Advisory Commission for their role in organizing the event.
At this point, Vice-Mayor Lea entered the meeting. (4:11 p.m.)
Council Member Price requested that Ms. Vaughn-Howard and the youth attend
a future Council Meeting and School Board meeting for a formal presentation.
At 4:15 p.m., the Mayor declared the Council meeting in recess to be reconvened
in the Council's Conference Room, Room 451, for a briefing on the status of the
Recreation Feasibility Study and a Closed Meeting.
At 4:25 p.m., the Council meeting reconvened in the Council's Conference
Room, Room 451, with Mayor Bowers presiding and all Members of the Council in
attendance.
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CONSULTANT'S REPORT-RECREATION: R. Brian Townsend, Assistant City
Manager for Community Development, introduced Chuck Musgrave, Principal,
Programming, Conceptual Design Recreation Specialist; Ken Ballard, Operational
Proforma, Ballard *King Associates; and Doug Whiteaker, Principal, Aquatics Design,
Water Technology, of Barker Rinker Seacat, Architecture, for a status report regarding a
proposed community recreation center.
Mr. Ballard summarized major survey findings in connection with an indoor
community center feasibility survey, stating that in May 2008, surveys were mailed to
2,500 households throughout the City of Roanoke and the surrounding areas; the goal
was to obtain a total of 500 completed surveys, including 300 from City of Roanoke
residents, and 200 from residents living. outside the City of Roanoke, which goal was
accomplished, with a total of 579 surveys completed, including 377 from City residents,
and 202 from non-City residents; and the results from the random sample of 579
households have a 95% level of confidence with a precision of at lease +/-4.1 %.
He highlighted the survey results as well as referenced similar projects such as
Paul Derda Recreation Center located in Broomfield, Colorado, which opened in 2003,
population of 45,116 residents, 85,000 square feet of space, for a total project cost of
$21.3 million; .Erie Community Center located in Erie, Colorado, a high performance
center that opened in 2008, a population of 17,000 residents, 67,000 square feet of
space for a total project cost of $20.3 million; and North Boulder Recreation Center
located in Boulder, Colorado, an energy-conscious design, LEED certified in 2003 by
the U. S. Green Building Council.
Mr. Whiteaker highlighted the following:
. Survey recommendations:
. Components of community recreation:
. Aquatics
. Fitness
. Community
. Support
. Site
. Option One: Low Entry Site Plan
In conclusion, he pointed that the following steps should occur next:
. Today and Tomorrow
o Public meeting
o Potential partner meeting
o Focus groups
o Staff meetings
o City department meetings
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· Workshop #3 (October)
o Council meeting
o Public open house
o Building floor plans
o Site diagrams
o Character images
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(See copy of Community Recreation Center Feasibility Study on file in the City Clerk's
Office.)
Comments:
Comments from the Council centered around whether there would discussions
held with representatives of non-profit agencies; competitive needs - shortage of
basketball courts; cost of leisure pool which was noted that it would be included in the
financial report; community recreation - meeting needs of citizens, eliminate physical
fitness center - questioning proposed figures for a physical fitness, need to understand
where it fits in capital improvements:
According to City staff, the next step would be to confirm and develop program
elements with public input being provided through "choose and prioritize" sessions,
which will be held at the Roanoke Civic Center wherein cards would be used by I
attendees to shuffle costs verses amenity that are to be included in the Recreational
Center. It was also pointed out that potential partners in the joint project were Roanoke
County, the Salvation Army, the Town of Vinton, the City of Salem, Boy's and Girl's
Club, the YMCA, and Roanoke City Schools.
The City Manager added that the money to be allocated for the Recreation
Center would be funded in the years 2010 through 2012 from the Parks and Recreation
Master Plan Account.
Mayor Bowers expressed appreciation to the consultants with regard to the
Council update on a proposed Community Recreation Center Feasibility Study.
At 5:15 p.m., the Mayor declared the meeting in recess for a Closed Meeting.
At this point, Council Member Trinkle left the meeting. (5: 15 p.m.)
At 6:44 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding, all Members of the Council in attendance, with the exception of
Council Member Trinkle.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her I
knowledge that: (1) only public business matters lawfully exempted from open meeting
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requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason and Mayor Bowers-5.
NAYS: None-O.
(Council Member Trinkle was absent.) (Council Member Nash was not present when
the vote was recorded.)
ARCHITECTURAL REVIEW BOARD- ECONOMIC DEVELOPMENT
AUTHORITY-PLANNING-ZONING-OATHS OF OFFICE-COMMITTEES: The City
Clerk was instructed to advertise vacancies on the Architectural Review Board,
Economic Development Authority, City Planning Commission and Board of Zoning
Appeals, respectively, noting that the Council will interview applicants to fill said
vacancies: Architectural Review Board -a four-year term of office commencing
October 2, 2008; Economic Development Authority - a four-year term of office
commencing October 21,2008; and an unexpired term of office of Stuart H. Revercomb
ending October 20, 2009; Board of Zoning Appeals - three three-year terms of office
commencing January 1, 2009; and City Planning Commission - four four-year terms of
office commencing January 1, 2009.
At 6:45 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in
the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 7:00 p.m., on Monday, August 18, 2008, the Council meeting reconvened in
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, Virginia, with Mayor David A. Bowers'presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, Sherman P. Lea,
Gwendolyn W. Mason and Mayor David A. Bowers-5.
ABSENT: Council Member David B. Trinkle-1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Cecelia R. Tyree, Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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PRESENTATIONS AND ACKNOWLEDGEMENTS:
YOUTH: Mayor Bowers and Members of Council expressed appreciation to Chip I
Donahue, Co-founder of Kids in the Valley (KIVA), a Roanoke-based nature club that
promotes outdoor fun for children and their parents, for the positive publicity of the
Roanoke Valley and the City's park and greenway system. The Mayor presented the
Donahue family with City gifts.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Newbern Properties, LLC, to repeal proffers accepted by City Council in Ordinance No.
32431-042495, for property bearing Official Tax Map No. 6472001, located on
Tuckawana Circle, N. W., zoned 1-1, Light Industrial District, and a proffer bearing
Official Tax Map No. 6472003, located on Tuckawana Circle, N. W., zoned 1-1, Light
Industrial District, such proffers to be replaced with proffered conditions that the subject
property will be developed in substantial conformance with the site plan prepared by
Craighead and Associates dated April 30, 2008; there will be no outdoor storage on the
subject properties; the use and development of the property will be limited to: business
service offices, large scale; general manufacturing; business school or non-industrial
trade school; industrial trade school; warehouse; contractor/tradesman shop; stealth I
wireless telecommunication facility; general business establishment; wholesale building
supply and materials; electrical component assembly; wholesale distribution;
commercial printing establishment; distribution center; and testing and research
laboratory; and the new warehouse expansion shall have a similar (roof slope of three
feet for every12 feet horizontal) roof slope and color to the existing facility; and that a
1.05 acre portion of property bearing Official Tax Map No. 6472302, be rezoned from
ROS, Recreation and Open Space District, to 1-1, Light Industrial District, subject to the
conditions set forth above, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 1,2008, and Friday, August 8,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the request, finding the application to amend the proffered conditions
associated Official Tax Map Nos. 7472001 and 6472003 and rezoning a 1.05 acre
portion of Official Tax Map No. 6472302 to be consistent with the City's Zoning
Ordinance, Comprehensive Plan, and Peters Creek North Neighborhood Plan, and
allowing for the expansion of an existing business in a manner consistent with the
design principles for industrial development in the City's Comprehensive Plan.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38200-081808) AN ORDINANCE to amend Section 36.2-100, Coe of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 32431-042495, to
the extent that it placed certain conditions on Official Tax No. 6472001, and Ordinance
No. 35539-082001, to the extent that it placed a certain condition on Official Tax No.
6472003, both properties located on Tuckawana Circle, N. W.; replacing such proffers
with new proffers; rezoning a 1.05 acre portion of property bearing Official Tax No.
6472302, from ROS, Recreation and Open Space District, to 1-1, Light Industrial District,
subject to the aforementioned proffers; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 452.)
Council Member Mason moved the adoption of Ordinance No. 38200-081808.
The motion was seconded by Vice-Mayor Lea.
Ray Craighead, Agent, Newbern Properties, LLC, appeared in support of his
client's request.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Ms. Valerie Garner, 2264 Mattaponi Drive, N. W., appeared before the Council
and alleged that the map which is included with the Planning Commission report was
not the same map presented in April 2008; she asked for clarification with regard to the
landscaping, it is all buffered from the golf course; and that the cart path continue to be
used. She urged the Council to earmark the $55,000.00 for improvements to the
Countryside Golf Course.
There being no additional speakers, Mayor Bowers declared the public hearing
closed.
In response to inquiries and comments made by Ms. Garner, Christopher L.
Chittum, Agent, City Planning Commission, replied that the site plan relating to
Amendment Application 1 and Amendment Application 2 which was presented in April
2008 was the same. He noted that the cart path running across the Newbern Properties
was not part of the rezoning request. Mr. Chittum then addressed the issue of the cart
path was associated with a different property altogether, and that if memory served, the
cart path did run across Mr. Newbern's property but is not involved in this particular
rezoning. He said on the issue of the buffering, that there would be a class 0 buffer
guard which is 20 feet wide with evergreen trees and evergreen shrubs that would
essentially surround the area where new development would be taking place, adding
that there would actually be more buffer guards than is there currently.
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Mr. Ray Craighead of Craighead and Associates Architects whose office was at
2721 Brambleton Avenue and that he believed that the discrepancy referred to by Ms.
Garner was an older proffer condition site plan that had been vacated approximately 12
years ago. In terms of the cart path, the petitioner had no intention of withdrawing
accessibility through the property inasmuch as it is not part of the proposed parcel of
land; and with regard to the landscaping, most of the evergreen trees that are on the
property will remain
In response to the suggested that the $55,000.00 be earmarked fOJ the
Countryside improvements, the Director of Finance advised that the City of Roanoke
has a policy - the Economic and Community Development Reserve Policy that calls for
all proceeds from the sale of property to be deposited into a reserve account and said
funds be made available for economic or community development needs.
There being no questions and/or comments by the Council Members, Ordinance
No. 38200-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 18,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Samsam, LLC, to rezone Official Tax No. 1300517 located at 2824 Franklin Road, S.
W., less the 1,646 square foot southeastern corner of such property, and the 6,411
square northern portion of property bearing Official T a No. 1300533, from R-12,
Residential Single Family District, and CG, Commercial General District, with
conditions, to CG, Commercial General District, subject to the following conditions: (1)
the property will be developed in substantial conformity with the development plan, titled
Proposed Alterations for Valley BMW Roanoke prepared by Craighead and Associates
dated May 23, 2008; and (2) that no excavation, leveling or removal of trees shall occur
in the area beyond the stream bank which adjoins the surface parking lot; and to repeal
proffers set forth in Ordinance No. 27832 adopted October 21, 1985, to the extent such
Ordinance placed certain conditions on Official Tax No. 1300517, all of which shall be
for the purpose of allowing the expansion of the existing motor vehicles sales and
service, new, at that location, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 1, 2008, and Friday, August 8, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending
approval of the request, finding the application to rezone the R-12 portions of the site to
CG and amend the proffered conditions associated with the property to be consistent
with the City's Zoning Ordinance, Comprehensive Plan, Franklin-Colonial Area Plan,
and the South Roanoke Neighborhood Plan; and the application allows for the
expansion of an existing business while maintaining the steep slope and vegetation that
buffers adjoining residents from the commercial development along Franklin Road.
(For full text, see report on file in the City Clerk's Office.)
Council Member Nash offered the following ordinance:
(#38201-081808) AN ORDI NANCE to amend Section 36.2-100, Coe of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 27832 adopted
October 21, 1985, to the extent that it placed certain conditions on a portion (now
Official Tax No. 1300517) of Official Tax No. 1300532; and rezoning certain property
within the City, from R-12, Residential Single Family District, and CG, Commercial
General District, with proffers, to CG, Commercial General District, with proffers; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 454.)
Council Member Nash moved the adoption of Ordinance No. 38201-081808.
The motion was seconded by Council Member Mason.
Ray Craighead, Agent, Newbern Properties, LLC, appeared in support of his
client's request.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38200-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
ZONING AND STREETS AND ALLEYS: Pursuant to Resolution 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, August 18, 2008, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Lawson Building, LLC, to permanently vacate,
discontinue and close an undeveloped portion of Kirk Avenue, S. E., lying between
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parcels bearing Official Tax Nos. 4011141, 401116, 4011136, 4011137, 4011138,
4011139 and 4011140; and to rezone properties located on Campbell and Church
Avenues, S. E., bearing Official Tax Nos. 401116 and 4011136 through 401.1141,
inclusive, as well as the vacated portion of Kirk Avenue, S. E., from 1-1, Light Industrial
District, subject to the condition that the Property will be developed in substantial
conformity to a development plan entitled "Lawson Building LLC" dated June 5, 2008,
for uses permitted in the 0, Downtown District, including the establishment of a mixed
use building, was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 1, 2008, and Friday, August 8, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted written reports recommending approval
of the request to vacate the right-of-way, noting that approval of the application will
result in no public inconvenience and will eliminate a segment right-of-way which has no
value in terms of future street connectivity. It was also advised that staff received an
estimate for improvements to the public sidewalk and curb along the Campbell Avenue
street frontage; and because the improvements to the public right-of-way exceed the
cost of the vacated right-of-way, the vacated right-of-way will be subject to the
conditions as set forth below:
The applicant shall improve the frontage of Campbell Avenue along the
applicant's property with new sidewalk, curb and gutter, entrances, and
street trees. Providing a performance guarantee for such public
improvements as part of comprehensive development plan approval shall
constitute compliance with this condition.
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The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Said plat shall combine
all properties which would otherwise dispose of the land within the right-of-
way to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way, including the right of
ingress and egress.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
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Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then said ordinance shall be null
and void with no further action by the City Council being necessary.
It was also recommended approval of the rezoning request, stating that
adaptive reuse of the site supports the goals of the Belmont-Fallon Neighborhood
Plan, Downtown Outlook, and Vision 2001-2020; notwithstanding the
inconsistency with the Future Land Use Map of the neighborhood plan, the
proposed mixed use building is a desirable development considering the design
of the existing building and the site's size and topography.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38202-081808) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 456.)
Council Member Mason moved the adoption of Ordinance No. 38202-081808.
The motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38202-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
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Council Member Mason offered the following ordinance:
I
(#38203-081808) AN ORDINANCE to amend Section 36.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 459.)
Council Member Mason moved the adoption of Ordinance No. 38203-081808.
The motion was seconded by Council Members Nash and Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
STREETS AND ALLEYS: Pursuant to Resolution 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
August 18, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of Lewis H. Moody to permanently vacate, discontinue and close a paper street
lying between parcels bearing Official Tax Nos. 4022420 and 4141901 on Sixth Street, I
S. E., was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 1,2008, and Friday, August 8,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the request to vacate the right-of-way, and further recommending that the
right-of-way be vacated with no payment to the City; approval of the application would
result in no public inconvenience and will eliminate a segment right-of-way which has no
value in terms of future street connectivity noting that approval of the application would
result in no public inconvenience and would eliminate a segment right-of-way which has
no value in terms of future street connectivity, and the closure shall be subject to the
following conditions:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Said plat shall combine
all properties which would otherwise dispose of the land within the right-of-
way to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way, including the right of
ingress and egress.
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Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then said ordinance shall be null
and void with no further action by the City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38204-081808) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 460.)
Council Member Rosen moved the adoption of Ordinance No. 38204-081808.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38204-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
L1BRARIES-STREETS-BRIDGES-BONDS-FIRE/EMS-SCHOOLS: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, August 18, 2008, at 7:00 p.m., or as soon thereafter as the matter may be
heard, with respect to the proposed adoption by the Council of a resolution authorizing
the City to contract a debt and issue general obligation public improvement bonds of the
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City (and in anticipation of the issuance of any such bonds to issue general obligation
public improvement bond anticipation notes of the City) in the principal amount of
$8,210,000.00 for the purpose of providing funds to pay the costs of the acquisition,
construction, reconstruction, improvement, extension, enlargement and equipping of
various public improvement projects of and for the City for the purpose and in the
amounts set forth below; provided that, if any purpose set forth below shall require less
than the entire respective amount so set forth, the difference may be applied to any of
the other purposes so set forth, was before the body.
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Public Schools
Public Libraries
Public Bridges
Streetscape Projects
Public Buildings
$2,500,000.00
1,860,000.00
1,700,000.00
1,150,000.00
1,000,000.00
$8,210,000.00
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 4, 2008, and Monday, August 11, 2008; and in The Roanoke
Tribune on Thursday, August 7, 2008.
(See publishers' affidavits on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending adoption of I
a resolution authorizing issuance of bonds, in' the amount of $8.21 million, for the
projects outlined above, and the resolution shall include language declaring the City's
intent to reimburse itself from the proceeds of said bonds. She further recommended
adoption of a budget ordinance to appropriate, in advance of issue, $5.71 million of
Series 2009 bond funding to specified project accounts.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38205-081808) A RESOLUTION authorizing the issuance of Eight Million Two
Hundred Ten Thousand Dollars ($8,210,000) principal amount of General Obligations of
the City of Roanoke, Virginia, in the form of General Obligation Public Improvement
Bonds for such City, for the purpose of providing funds to pay the costs of the
acquisition, construction, reconstruction, improvement, extension, enlargement and
equipping of various public improvement projects of and for such City; fixing the form,
denomination and certain other details of such bonds; providing for the sale of such
bonds; authorizing the preparation of a preliminary official statement and an official
statement relating to such bonds and the distribution thereof and the execution of a
certificate relating to such official statement; authorizing the execution and delivery of a
continuing disclosure certificate relating to such bonds; authorizing and providing for the I
assistance and sale of a like principal amount of General Obligation Public Improvement
Bond Anticipation Notes in anticipation of the issuance and sale of such bonds;
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delegating to the City Manager and the Director of Finance certain powers with respect
to the sale and determination of the details of such bonds and notes; and otherwise
providing with respect to the issuance, sale and delivery of such bonds and notes.
(For full text of resolution, see Resolution Book No. 72, page 463.)
Council Member Mason moved the adoption of Ordinance No. 38205-081808.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38205-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
Council Member Mason offered the following budget ordinance:
(#38206-081808) AN ORDINANCE to appropriate funding to be provided by the
Series 2009 Bonds to the Fire/EMS Facilities, Public Libraries, Streetscape and Bridge
Renovation projects, amending and reordaining certain sections of the 2008-2009
Capital Projects Fund Appropriations and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 479.)
Council Member Mason moved the adoption of Budget Ordinance No. 38206-
081808. The motion was seconded by Council Member Price.
In response to Mayor Bowers' inquiry about the $8 million appropriation from the
$36 million bond issue amount; the Director of Finance replied that the total
appropriation is approximately $10 million; and the total amount being requested is $8.2
million, less the $2.5 million for the roof portion which the School Board will request
authorization for appropriation of funds as part of a separate report, leaving
approximately $6 million to be appropriated tonight.
Mayor Bowers called attention to the $36 million of capital improvements for City
projects listed in the communication from the City Manager; and inquired if a portion of
the $36 million had already been issued or appropriated. Ms. Shawver responded that
none of the $36 million had been issued; however, the majority of the amount had been
appropriated for the Police Academy ($5.5 million), Market Garage ($6.6 million), and
the William Fleming High School project ($16 million).
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For clarification purposes, Mayor Bowers reiterated his question with regard to
the purpose of the $8 million; whereupon, the City Manager explained that the $8.21
million will provide funding for the following: $2.5 million for school roof/replacement
projects, which request for authorization for appropriation of funds will be part of a
separate report by the School Board; approximately $2 million for the Library Master
Plan improvement; about $1 million for streetscapes; $1.7 million for bridge renovation;
and almost $1 million for the Fire EMS Building.
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There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38206-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
SEWERS AND STORM DRAINS: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, August 18, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a proposal I
to place a deed of reservation on City-owned property designated as Tax Map No.
1040202 to accommodate the placement of a public storm drainage easement in
connection with the development of Cambria Suites Hotel and other property on
Reserve Avenue, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 8,2008.
(See publishers' affidavits on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a Deed of Reservation on City-owned property for a public
drainage easement.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38207-081808) AN ORDINANCE authorizing the placement of a deed of
reservation on City-owned property designated as Tax Map No. 1040202 to
accommodate a twenty-five foot wide public storm water drainage easement to convey
storm water that will result from the development of the Cambria Suites Hotel and other
properties along Reserve Avenue, upon certain terms and conditions; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 481.)
Council Member Mason moved the adoption of Ordinance No. 38207-081808.
The motion was seconded by Vice-Mayor Lea.
Council Member Rosen inquired as to whether the Deed of Reservation to
accommodate the 25 foot wide public storm water draining easement would
accommodate all the storm water for any and all development that may occur along
Reserve Avenue as well as future development; whereupon, the City Manager replied
that some of the drainage was already being handled through other storm water pipes
and because some of the drainage was currently being handled by another pipe, this
particular drainage easement was in connection with the abovementioned project.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38207-081808 was adopted by the following vote:
AYES: Council Members Price, Rosen, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
(Council Member Trinkle was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HISTORIC PRESERVATION: Mr. Harold V. Cannaday, II, P. O. Box 13481,
appeared before the Council and shared his thoughts with regard to seeking a
permanent home to preserve his historical collection, which reflects sports teams from
former African-American high schools throughout the Commonwealth of Virginia, with
an upgrade using technology. He expressed an interest in the abandoned house
located in Washington Park, which he seeks to restore.
Vice-Mayor Lea commended Mr. Cannaday on his vision and efforts. He
encouraged the Council to visit the Harrison Museum of African-American Culture to
view the exhibit entitled, "Cannaday's Virginia Interscholastic Athletic League Hall of
Fame". He also stated that he would like for the City to explore the possibility.
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Following additional comments by Members of the Council, the Mayor advised
that the request would be forwarded to the City Manager for response back to the I
Council and to suggest that she follow-up with Mr. Cannaday.
At this point, Vice-Mayor Lea left the meeting. (7:50 p.m.)
POLICE-CITY MARKET-PARKS AND RECREATION: Colonel Robert R. Craig,
701 12th Street, S. W., appeared before the Council and expressed his opinion with
regard to the leadership in the Police Department, a proposed community center, and
renovations to the City Market building and other miscellaneous items.
(See written comments on file in the City Clerk's Office.)
ENVIRONMENTAL: Allan Wulff, 3305 Hollyfield Circle, S. W., appeared before
the Council and shared information with regard to the benefits of using a Heliocol Solar
Pool Heating System.
(See copy of flying on file in the City Clerk's Office.)
Without objection, Mr. Wulff comments were referred to the City Manager and the
Director of General Services and Sustainability.
PARKS AND RECREATION ADVISORY BOARD-OATHS OF OFFICE-
COMMITTEE: The Mayor called attention to a vacancy created by the resignation of
Christene A. Montgomery as a member of the Parks and Recreation Advisory Board for
a term ending March 31,2011; whereupon, he opened the floor for nominations.
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The name of Christopher M. Pohlad-Thomas was placed in nomination.
There being no further nominations, Mr. Pohlad-Thomas was appointed as a
member of the Parks and Recreation Advisory Board to fill the unexpired term of
Christene A. Montgomery ending March 31,2011, by the following vote:
FOR MR. POHLAD-THOMAS: Council Members Price, Rosen, Mason, Nash
and Mayor Bowers-5.
(Vice-Mayor Lea and Council Member Trinkle were absent.)
MILL MOUNTAIN ADVISORY COMMITTEE: The Mayor called attention to the
vacancies created by the expiration of the three-year terms of office of Richard Clark,
Betty Field, Steven Higgs, Louise F. Kegley, Carl H. Kopitzke, MichaelA. Loveman, E.
C. Pace, III, and Eddie Wallace, Jr., as members of the Mill Mountain Advisory
Committee on June 30, 2008, adding that it is the consensus of the Council that
appointments to the Mill Mountain Advisory Committee be for an additional one year
term of office in order to allow the Committee an opportunity to consider the amendment
of the By-laws of the committee for inclusion of staggered three-year terms of office, I
effective July 1, 2009; whereupon, he opened the floor for nominations.
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The names of Richard Clark, Betty Field, Steven Higgs, Louise F. Kegley, Carl H.
Kopitzke, Michael A. Loveman, E. C. Pace, III, and Eddie Wallace, Jr., were placed in
nomination.
There being no further nominations, Mr. Clark, Ms. Field, Mr. Higgs, Ms. Kegley,
Mr. Kopitzke, Mr. Loveman, Mr. Pace and Mr. Wallace were reappointed for an
additional one-year term of office as members of the Mill Mountain Advisory Committee,
by the following vote:
FOR MR. CLARK, MS. FIELD, MR. HIGGS, MS. KEGLEY, MR. KOPITZKE, MR.
LOVEMAN, MR. PACE AND MR. WALLACE: Council Members: Price, Rosen, Mason,
Nash and Mayor Bowers-5.
(Vice-Mayor Lea and Council Member Trinkle were absent.)
Council Member Mason offered an amended motion instructing the City Clerk to
advertise for receipt of applications for the appointment of an additional member to the
Mill Mountain Advisory Committee for a one year term ending June 30, 2008. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Mason, Nash and Mayor Bowers-5.
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NAYS: None-O.
(Vice-Mayor Lea and Council Member Trinkle were absent.)
There being no further business, the Mayor declared the meeting adjourned at
8:04 p.m.
APPROVED
ATTEST:
~'rh. I11bwJ
Stephanie M. Moon, C~C
City Clerk
y~~
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
September 2, 2008
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9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 2,2008, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers, presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7,2008.
PRESENT: Council Members Court G. Rosen (arrived late), David B. Trinkle
(arrived late), Sherman P. Lea, Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price
(arrived late), and Mayor David Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann W. Shawver, Director of Finance; Stephanie M. Moon, I
City Clerk; and Sheila N. Hartman, Deputy City Clerk.
The Mayor declared that a quorum was present.
At this point, Council Members Rosen and Trinkle entered the meeting.
(9:03 a.m.)
CITY COUNCIL: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss an award of a public contract involving
the expenditure of public funds and discussion of the terms or scope of such contract,
pursuant to Section 2.2-3711 (A)(29), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered a motion that the abovementioned matter be discussed
in open session during the 2:00 p.m. regular session of the Council, as requested by the
City Manager. The motion was seconded by Council Member Trinkle and adopted.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: The Mayor announced that
Council Member Rosen was recognized in the VML publication.
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ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Curb/Gutter/Sidewalk Proaram
Phil Schirmer, City Engineer, reviewed a powerpoint presentation regarding the
City's curb, gutter and sidewalk program. He indicated that one of the biggest
challenges before all public works professionals nationally is the public infrastructure,
noting that the infrastructure includes the roadway system, bridges curb, gutters, and
sidewalks, adding that the curb/gutter/sidewalk plan in Roanoke has been successful
over the past five years.
Jay Witt, Civil Engineer, gave an overview of the City's curb/gutter/sidewalk
program, stating that during March 2008, the City had adopted a street policy, which
includes the curb/gutter/sidewalk program that takes into consideration the placement of
trees, geometry and usability of the total street, and shared use paths for both bicycles
and pedestrians. He went on to say that prior to 2001, the City did not have dedicated.
steady funding for curb/gutter/sidewalks, however, in 2001, funding was generated by a
$5 million bond referendum, which is being repaid through a ten percent increase in the
cigarette tax.
Mr. Witt remarked that prior to 2001, the City had constructed projects ranging
from $500,000.00 to $1 million and currently there are about 15 project sites worth
approximately $500,000.00 and the remaining $500,000.00 will be used during fiscal
year 2010, exhausting the $5 million from the bond referendum.
Mr. Witt pointed out that decisions regarding where sidewalks/curbs and gutters
should be constructed are made through a request system, and that to date, there were
nearly 570 requests, totaling about $11 million.
There was in-depth discussion with regard to the City's process for construction
of sidewalk/curb and gutter in a neighborhood, as well as safety concerns along certain
thoroughfares throughout the City.
Mr. Witt explained that the City also constructed curb/gutter and sidewalks
through a variety of different ways, i.e.: Virginia Department of Transportation (VDOT)
revenue sharing, Community Development Block Grant (CDBG) funding, various
economic development opportunities, action projects, etc.
(See powerpoint on file in the City Clerk's Office.)
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COMMENTS:
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Council Member Rosen inquired about the availability of safe routes to school
funding; whereupon, the City Manager replied that the City had applied for funding,
adding that safe routes to school funding was not necessarily tied to traditional
curb/gutter/sidewalk funds, but was more along the pedestrian way that young people
tend to travel back and forth to school as opposed to using traditional sidewalks.
Council Member Rosen asked for background information relating to the
sidewalk located in front of Towers Mall; whereupon, Mr. Witt replied that the sidewalk
was built by VDOT within the public right of way, and the City cannot compel the
owner(s) to continue the sidewalk because the remaining portion of the right of way
must be dedicated for the said sidewalk to be constructed.
The City Manager interposed that the City was considering the completion of the
sidewalk with City funds, adding that it was an unexpected draw on the limited funding
that the City had for curb/gutter/sidewalks.
Mark Jamison, Transportation Division Manager, spoke about the maintenance
and repair aspect of the sidewalk program that had only recently received much capital
funding, which was allocated from the City's operating budget. He noted that there I
were about 530 work orders remaining in the system, with the oldest being in 1998 from
traffic distribution, and where thy primarily have sidewalks to be repaired as opposed to
new construction.
Council Member Nash asked if there were areas or neighborhoods that have no
curbs, gutters, or sidewalks and how are the neighborhoods categorized; whereupon,
Mr. Jamison replied that areas that were annexed over the years from the County do
not have curbs, gutters, or sidewalks.
The City Manager mentioned that several neighborhoods, with some safety
issues, have resisted having curbs, gutters or sidewalks, while others have demanded
it.
Ms. Burcham was asked which neighborhood(s) had requested not to have curb,
gutters or sidewalks, whereupon, she replied that the Greater Deyerle Neighborhood
had been adamant in its opposition to sidewalks, which was a tremendous section of
the City that was annexed from the County back in 1975.
There was some discussion with regard to storm water management, whereby
the City Manager advised that a briefing was scheduled for presentation at an informal
session of the Council by November 2008.
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Following discussion of the briefing, the Mayor suggested that the City Manager
prepare a recommendation for formal action by the Council, referring the matter to
budget study or the Capital Improvement Program (CIP).
Council Member Mason questioned whether or not it was appropriate for City
staff to wait before implementing a new system; whereupon, the City Manager stated
that the funding portion could be a referral to budget study in terms of allocations or for
making a provision in an upcoming CIP, and the maintenance issues that were
identified could wait.
Mayor Bowers suggested that the City staff share the information regarding a
change in the street policy with the community, and within 60 to 90 days hold a public
hearing for citizen comments, if necessary, and refer any budget requests to capital
improvements and/or to budget study in the spring.
Art Museum Area Street Improvements
Robert K. Bengtson, the Director of Public Works, gave an overview of the
improvements in downtown Roanoke, particularly in the vicinity of the Taubman
Museum. He reviewed an aerial photo for orientation purposes, noting the location of
new Art Museum and other landmarks. He explained that several years ago, the City
Council's Strategic Plan identified the need for a street scheme annually in the
downtown area whereby City staff would take one block and install curb and sidewalk,
street lights, trees and curbing with red brick on the back side. He showed a section of
Salem Avenue on the south side whereby construction work had been occurring for the
past several weeks -- a streetscape project.
The Director of Public Works indicated that on the north side of Salem Avenue,
north of the Art Museum, City staff had identified the need for a one-way traffic pattern
on Norfolk Avenue going east (from Market Street along Norfolk Avenue, beneath the
Williamson Road Viaduct) in order to facilitate operations of the Art Museum and the
Market Building. In response to a question as to whether or not there would be parking
on the street, he replied yes with approximately 16 new spaces along the new sidewalk
that were being constructed; and further down on Market Street on the right hand side
of the street, there is a cut-out in the sidewalk to allow parking of charter and school
buses within close proximity of the Art MU$eum. The City Manager commented that the
parking of charter and school buses was for loading and unloading.
Question was raised about street lighting along the stretch toward the Art
Museum. Mr. Bengtson stated that there was no street lighting; however, the proposed
lights at the Art Museum are owned and shall be maintained by the Museum. He
commented about the abutment wall underneath the Williamson Road Viaduct that
would receive a coating -- the color and consistency to be known as much gray -- the
wall that the Art Museum was going to paint murals on and maintain. He added that
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there would be additional lighting underneath the beams, which would improve the I
lighting underneath the structure.
The Director of Public Works also noted that upon completion of the curb and
sidewalk improvements around the perimeter of the Art Museum, the City plans to
repave Norfolk Avenue, Market Street and Salem Avenue prior to the opening of the Art
Museum; and thereafter, will stamp and color the crosswalk system on both sides of the
City Market Building; and replace the entire system of signs during the month of
October in downtown as well' as major corridors entering the City such as Orange
Avenue. Lastly, the Director of Public Works concluded that the City had initiated a pilot
program for the downtown to improve the trash conditions. Ms. Burcham pointed out
that the Solid Waste Management plans to meet and encourage businesses to use the
smaller containers or multiple containers of said size in order to improve the
appearance of the City's streets. She indicated that at some point the Administration
may come back to the Council to request adoption of some regulations that would
mandate the use of the small size containers and/or mandate the requirement of usage
of certain types of bags.
It was also noted that recycling was being encouraged in the downtown business
and residential areas.
(See copies of digital photos on file in the City Clerk's Office.)
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Virqinia Tech Presentation
John Dooley, Vice-Provost for Outreach and International Affairs at Virginia Tech,
expressed appreciation for the opportunity to appear before the Council and stated that
he believes that the relationship between Virginia Tech and the City of Roanoke is very
critical to the strategic plan at the University, as well as leaders in regional development.
He recognized Ray Smoot, the Chief Operating Officer of the Virginia Tech Foundation
Program, who has a long history of interaction between the University and the City of
Roanoke, and was a very important part of the relationship; Susan Short, Director of
Virginia Tech's Roanoke Center based in the Higher Education Center; and Cynda
Johnson, Dean of the Medical School, an exciting venture that would have a significant
impact on the City of Roanoke and the entire region.
He indicated that Virginia Tech representatives were prepared to present an
update on several components of what he believed would contribute to the "smart
region" .
Ms. Short stated that Virginia Tech has five commonwealth campus centers
throughout the Commonwealth of Virginia and the Graduate School had delivered
graduate programs in said centers for approximately 25 years; Virginia Tech's graduate
programs had been delivered for about 20 years in Roanoke; and Virginia Tech was
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delighted to be a part of the opening of the Higher Education Center some eight years
ago. She further stated that it was important to lay the tapestry of Virginia Tech's
presence throughout the Commonwealth through the campus sites, i.e.: the Southwest
Center located in Abington, the Richmond Center, the Hampton Roads Center, the
Northern Virginia Center and the Reynolds Homestead in Pikes, Virginia. She cited the
scope and focus of their work at the Virginia Tech Roanoke Center; and the three
missions of the university -- learning, discovery and engagement - under Dr. Doyle's
leadership, as well as a listing of the graduate programs.
Ms. Short commented that the focus of their work was to enhance the readiness,
to prepay initiatives, as well as focus on looking at opportunities and recommendations
for improving third grade reading levels within the City school systems and the third
focus was to improve high school graduation rates.
Dr. Cynda Johnson spoke about the Medical School, a partnership between
Virginia Tech and Carilion. She went on to say that Virginia Tech was planning a
groundbreaking ceremony for sometime in October 2008. She reviewed three slides of
how the building would look upon completion. Lastly, Dr. Johnson announced that the
charter class would commence in August 2010, with graduates in 2014.
Ray Smoot spoke about the Virginia Tech Foundation and Tech's role in
activities in the City of Roanoke, as well as the renovation of the Hotel Roanoke project.
I (See powerpoint and documents distributed on file in the City Clerk's Office.)
COMMENTS:
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Vice-Mayor Lea remarked that educators must continue to reach out to the public
school systems and he would prefer to see Tech officials more involved in the high
school system because Roanoke had the most diverse urban school system in
southwest Virginia. He remarked that the City not only needed to establish a program
or initiative with Virginia Western, but with Virginia Tech also in order for certain
students to have an opportunity to do certain things that would be valid not only for the
student bodies, but for the State of Virginia.
Council Member Rosen inquired about a program for internships where Tech
students stayed in the area during the summer and have ready internships at Carilion or
internships for engineers at some of the various construction companies; and if there
were programs in place where a certain number of slots are available for Tech students
each summer.
The City Manager replied that there were a couple of programs, but was not
certain if they were Virginia Tech centered and the City, until this year, has had a
summer intern program. She indicated that due to budget constraints, the City was
unable to fund the program; the City also contributes financially to an effort that offers
internships in the technology field to a number of students that have private sector
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financial support as well as the City, and she believes the County also participates in
such efforts.
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Ms. Burcham pointed out that she was not aware of anything that the City was
involved in that was exclusively Virginia Tech centered, that they really try to look at
students that are going to be in the area for the summer, whether they be students that
want to stay in the area or students who come back home.
Mr. Dooley indicated that the effort was something that Virginia Tech could
explore, and if there was not a formal program, there may be an informal method.
Following additional comments by the Members of Council, the Mayor expressed
appreciation to Dr. Dooley and others for their presentations.
At 12:00 p.m., the Mayor declared the Council meeting in recess to be
reconvened for a joint meeting with the Roanoke Regional Airport Commission, in Room
159.
At 12:25 p.m., the Council meeting reconvened in the Emergency Operations
Center Conference Room, Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, Mayor Bowers presiding and all members of Council in
attendance, with the exception of Council Members Nash and Price.
ROANOKE REGIONAL AIRPORT COMMISSION MEMBERS PRESENT: I
John Dooley, J. Granger Macfarlane, H. Odell Minnix, Vic Stewart and Chairman
James M. Turner, Jr.-5.
ABSENT: None-O.
Representing the Airport Commission: Jacqueline L. Shuck, Executive Director;
Efren Gonzalez, Deputy Executive Director; Dan Neel, Director of Administration and
Finance; John M. Katon, Director of Safety and Security; Mark A. Williams, General
Counsel; Sherry Wallace, Manager, Marketing and Air Services; and Cathy Pendleton,
Commission Secretary.
The Mayor welcomed everyone to the meeting and noted that the items for
discussion would be handled in the order as they appear on the written agenda.
Roanoke Reqional Airport Access Analvsis
Chairman Turner emphasized that the Airport was the gateway to ~oanoke and it
needed to be easy to use, easily marked, and aesthetically pleasing. He indicated that
the presentation included three options: "No-Build" with only signage improvements,
Roanoke City's concept proposed by' the Traffic Department which included lane
widening and traffic lights, and a third option of a "roundabout" which was the primary I
focus of the presentation. He introduced Tim White, P.E., PTOE, Project Manager,
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Kimley-Horn and Associates, Inc., to present a study as sponsored by the> Roanoke
Regional Airport Commission.
Mr. White presented the following overview regarding the Roanoke Regional
Airport Access Analysis:
Scope of Wark
. Data Collection
. Project Understanding
. Analyze Alternatives
o Existing 20008 Configuration
o Future 2013/2018/2028 Configurations
City of Roanoke Concept
Other Concepts
. Summarize Results
o Levels of Service
o Traffic Simulation
Project Understanding
· Desire to align Thirlane Road access from Towne Square Boulevard to help
divert traffic from Hershberger
· Commission's desire to develop a solution that:
o Reduces confusion for patrons of Airport
o Provides good traffic operations
o Allows for safe pedestrian access
o Identifies a reasonable compromise for Airport and City
o Can be functional in the long term
o Provide a dedicated entrance to the Airport
Data Collection
· April 2008 Airport!Thirlane Road common peak period of traffic counts
10 am - 1 pm
2 pm - 6 pm
. VDOT traffic counts
. Airport Master Plan
. City of Roanoke Analysis
2004 traffic counts for Airport entrance and Thirlane Road
2006 traffic counts for Thirlane Road
New traffic signal
Combined entrance with Thirlane Road and Airport main entrance
Existing 2008 Analysis Results
· Both intersections operate at acceptable levels of service
Airport entrance - LOS C (22.1 sec/veh)
Thirlane Road - LOS C (19.8 sec/veh)
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. Does not take into consideration
Driver Confusion
Signing
Weaving Operations
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Future 2013/2018/2023 Analysis Methodology
. Compute annualized traffic growth rates using all available data
. Traffic Distribution to access Airport
87%: Eastbound Hershberger Road
6%: Airport Road
7%: Valley View Boulevard
. Traffic Diversion - from Rutgers Street
. Truck Percentages
VDOT data (none available for Thirlane Road or Aviation Drive)
Existing 2008 County's - -1.6% (on Thirlane Road)
City Data - -0.6 - 3.7% (within Study Area)
Future 2012/20/18/2028 Traffic Analysis
. Compare following alternatives:
1 . No-build
2. City Concept
3. Signal at Thirlane/Towne Square
4. Signal on Hershberger at Thirlane
5. Roundabout at Thirlane/Towne Square
6. Entrance near Terminal
7. Entrance north of Terminal (near fire station)
. Assumptions
Use AM peak hour of Airport
Truck % of 2% on Thirlane Road
No traffic diverted from Rutgers Street
1 % compounded growth rate
Level of service (LOS) C - desirable
Level of service (LOS) D - acceptable
. Analysis Tools
Synchro
Tool used to analyze signalized and unsignalized intersection operations
. CORSIM
Tool used to analyze weaving operations between ramp and traffic signal
. SIDRA
Tool used to analyze roundabout operations
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Summary/Conclusions
. City concept has merits from a traffic operations standpoint to 2028
Other options have LOS F by 2028
. Roundabout option has merits from a traffic operations standpoint to 2028
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. Way finding signing improvements needed
City Option
. Merits
Two intersections on Aviation Drive combined into one (eliminate accidental turns
onto Thirlane Road)
Traffic signal controls operations at acceptable levels of service in 2028
Provides City with alternative to Hershberger Road
. Detractors
Does not provide exclusive access to Airport
Short distance for stacking left turns onto Thirlane Road (model indicates not an
issue)
Roundabout Option
. Merits
Speeds through roundabouts are less than 15 mph, Aviation Drive traffic would
be calmed
Eliminates multiple land weaving operation from Hershberger ramp to Airport
Roundabout controls operations at acceptable levels of service in 2028
Provides for alternative to Hershberger Road
. Detractors
Drivers unfamiliar with roundabout operations
Why are People Interested in Roundabouts?
. Improved Safety
. Reduced Delay
. Aesthetically Pleasing
. Pedestrian Friendly
Safety:
Average annual crash frequencies at 11 U.S. intersections converted to roundabouts
. Before and after studies in the U.S.* show:
37% decrease in total crashes
51 % decrease in injuries
29% decrease in property damage accidents
*European studies show much higher benefits
· Intersection operating speeds. area reduced to 10-20 mph, so crashes rarely
involve injuries
· Roundabout accidents are typically rear-end, side-swipe, and fixed object
collisions
Performance:
Increased Capacity
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No. of Lanes Entering Volume (vph) Daily Traffic
1 2500 - 2800 15,000
2 3500 - 4400 28,000
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Reduced Delay
. Roundabouts typically reduce motorist delay by 75%
. Total intersection delay is reduced, but at slower vehicle operating speeds
Aesthetics:
. Roundabouts
o Can be landscaped and planted to provide a pleasant point of focus
o Can be used as a gateway treatment to delineate neighborhood entrances
o Produce less noise and air pollution
Pedestrians
. Pedestrian chances of death if hit by a motor vehicle
15% 45% 85%
20 mph 30 mph 40 mph
Most roundabouts Conventional Intersections
Where can roundabouts best be used?
. At high accident locations
. Where all-way stop control is existing or warranted
. Where excessive delay exists and cannot be easily rectified
. Multi-leg intersections
. In lieu of low to moderate volume signals
. At "problem" areas such as interchanges
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Where should roundabouts not be used?
. Where high operating speeds are necessary and desirable
. On high volume roadways, which have progressive signal systems
. Where mainline volume is disproportionately higher than side street volume
Roundabouts vs. Traffic Signals
Low accident rates High accident rates
More traffic with less lanes Requires additional turn lanes
Near zero maintenance $2,000 - $5,000 annual
operation
Landscaped area - aesthetically Poles and pavement
pleasinQ
Less legal liability Law suits
Self-regulating Driver irresponsibility
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Now what?
. Roundabouts are a proven safe and efficient traffic control device that can be
used at many intersections, but are not a panacea.
. Used selectively, they are a beneficial method of improving intersection
operations.
Mr. White pointed out that there had been a 20% increase in Thirlane traffic due
to the new call centers and 87% of traffic exited onto Hershberger Road; and the
desired effect was to reduce confusion and promote good traffic operation. He stated
that the roundabout would be two lanes and five legs, and with said plan, there would
be no queuing impact. He further stated that while the City's concept had merits, it did
not provide exclusive access to the Airport; and, the roundabouts reduce speed and
delays by 75%, providing a continuous flow even if there is a power outage.
Mr. White advised that an added bonus would be that visitors' first impression
would be a visually attractive landscaped roundabout; and a national study by the
insurance industry showed a 27% decrease in crashes, a 51 % decrease in injuries, and
a 29% decrease in property damage with roundabouts.
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
Discussion:
Council Member Mason referred to information as presented for 2008, 2018 and
2028, and asked if the Commission used the model of traffic and population growths to
create its findings; whereupon, Mr. White replied that they looked at different groups:
population, traffic and employment, and compared their differences, which ended up
being approximately 1 .1 %, with calculations ranging from .6% to 2.6% of the section of
roadway being studied.
Mayor Bowers asked whether the roundabout would be unsignalized;
whereupon, Mr. White replied in the affirmative.
Council Member Rosen inquired if the information was an overall analysis;
whereupon, Mr. White responded again in the affirmative.
Based upon a question raised by Council Member Mason regarding traffic
signalization versus a roundabout, Mr. White used a diagram to describe the deflection
of approaching an intersection.
Mr. White concurred in the assessment of Council Member Lea that one of the
conclusions and benefits of a roundabout was safety. The City Manager interjected that
accidents in the area had not been an issue. Mr. White added that trucks have a harder
time maneuvering roundabouts, but a larger one would be easier to negotiate.
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Mayor Bowers asked for clarification regarding Mr. White's remarks concerning a
one lane roundabout versus a two lane roundabout. Mr. White said that the one lane
roundabout might work; however, due to the volume of traffic on Aviation Drive, it would
require a two lane roundabout. He went on to say that the difference between a one
lane and a two lane roundabout was a one lane merges into only one lane of traffic and
a two lane actually merges into both lanes inside the roundabout, adding that public
opinion was usually negative at first, and thereafter turns to positive.
Council Member Rosen asked if the City staff had an opportunity to analyze the
report relating to a roundabout on Aviation Drive; whereupon, the City Manager
responded that the Administration was aware of the recommendation for a roundabout
from the Airport Commission. She added that the City does not have a significant
number of crashes on Aviation Drive, which is something that is to be considered. She
was of the opinion that the Council was aware that the whole effort to study the Aviation
Drive and Towne Square Boulevard intersection began with a desire to somehow
integrate two major retail areas within the City as well as eliminate the confusion that
currently exists for people mistakenly taking Thirlane Road as opposed to Airport Road.
Ms. Burcham indicated that the City certainly understood the benefits to the Airport for a
roundabout, unfortunately, the City views the issue from a totally different direction
when it was trying to connect two areas of the City as opposed to rerouting traffic onto
Hershberger Road to Aviation Drive to connect to Valley View Boulevard.
The City Manager suggested that City staff take time to analyze the issue
considering that this particular road issue has been discussed for about 18 months to
two years and the price continues to increase daily; a decision needs to be made within
a reasonable period of time; and she does not believe that anyone supports the no build
option even with additional signage that was recommended, even though the signage
needs to be installed immediately to deal with current conditions. She also cited the
lack of funding for the road or improvements.
Council Member Rosen suggested that City staff study the matter, discuss the
issues, receive input from some of the retail operators, and report back to the Council.
Based upon discussions regarding the proposed traffic roundabout at the
intersection of Thirlane Road and Town Square Boulevard and potential cost, the City
Manager inquired about the amount of funding that the Airport Commission would be
willing to contribute towards the project because currently no funds exist. She reiterated
that the project was envisioned to have partners and due to the amount of time that has
expired, she believed that most of those partners were no longer interested.
It was also stated that roundabouts ran from $700,000.00 to $1.5 million and the
City was planning for roundabouts at 13th Street and Hollins Road, and at Riverland
Road and Mount Pleasant with costs up to $3 million each, adding that it is difficult to
compare the cost of one roundabout to another.
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Dr. Dooley indicated that the Airport was very important to Virginia Tech and that
it wished to invest right the first time, adding that there is an opportunity for a signature
investment that makes a statement to first time visitors.
The City Manager inquired as to what the Commission was willing to give toward
the project; whereupon, Chairman Turner emphasized that if the City was interested in a
roundabout, the Airport Commission would be a participant and would also seek to meet
with Towne Square vendors, adding that the Council should help persuade the
businesses at Towne Square to be receptive to the project as well as be available to
meet with the business owners.
Following ongoing discussion with regard to cost sharing, conflicting designs, and
potential meetings with business owners from Towne Square, Mayor Bowers asked City
staff to study whether the intersection should be signalized or become a roundabout,
since he was of the opinion that a better solution is for the Airport's entrance to be
located farther beyond the intersection so as to not having a fifth leg entering into said
roundabout or intersection.
Without objection, the Mayor directed that the matter be referred to the City
Manager for recommendation and report back to the Council.
Countryside Land Exchanqe and Proposed Lease
With regard to the Countryside land exchange and proposed lease matter, the
Roanoke Regional Airport Executive Director presented a conceptual design, stating
that the Countryside project has two parts: an exchange of land -- the Commission
needs some land by the City in order to complete it's runway protection zone; and the
City is interested in leasing back said land along with a few additional acres for use as
part of the Countryside Golf Course. She further stated that the FAA had approved the
exchange of land, which approval was granted in early August and the Commonwealth
is also willing to support said exchange; and action by the Commission and the City
Council to approve the change in ownership and various documents would have to be
drafted.
The Executive Director explained that the secondary part was the lease of a
section of land, which is part of the golf course and is being negotiated in terms of a
lease in order that the land may continue to be used as part of the golf course; and a
draft of the proposed lease is being reviewed internally by Commission staff and she
expects it to come back to the City as drafted with a term of five years, and to be used
solely as a golf course. She noted that a continuing problem has been the trees that
are leaning, indicating that the trees will be removed and replaced with lower growing
vegetation. Ms. Shuck explained that final leasing would have to be tentatively agreed
upon until required action from the Commission and City Council are completed.
I (See documents on file in the City Clerk's Office.)
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At this point, Council Member Nash entered the meeting (1 :00 p.m.).
I
Dr. Trinkle had a couple of questions. He asked if the trapezoid was owned by
the Commission except for the blue, and was told that was correct.
He then asked if the entire Countryside Golf Course would be in the RPZ and
was told no that the yellow outline shows the rest of Countryside that is owned by the
City. Dr. Trinkle then asked if the Club House and that type of thing were not in the
RPZ. He was told no, and that there was no conflict with the current use of the
property. He then said that then trees would be trees, and traffic would be
accommodated, and was told yes.
Council Member Rosen asked if the Airport would consider a ten-year lease if it
was used as a golf course; whereupon, Ms. Shuck replied that discussion centered
around a five-year or 20 year lease, noting that a ten-year lease was discussed only if it
was a golf course; however, the option had not been discussed with the Commission,
adding that she would not have a problem recommending ten years with the
understanding that other uses would be available with regard to the land.
The City Manager pointed out that if the Council was interested in seeking
proposals for five or ten years of an operating agreement, it would need to have some
assurance that it could have a ten-year lease for said portion, otherwise, said land
would not be viable as a golf course. She said that the Administration has delayed I
issuing the request for proposals for an operating agreement until they could get some
clarity on the length of the lease because she did not know when the matter would be
discussed amongst the Executive Director and the Commission.
Council Member Trinkle inquired about the possibility of an increase in fares in
the Roanoke area and whether there is an approved fare discount; whereupon, Ms.
Shuck replied that the walk up that was put into effect two years ago by USAir lasted
about ten to eleven months; and the Airport Commission was reviewing fares on a
weekly basis but could not find a trend because some were up, some were down, some
were flat, but over all through the summer fares nationwide went up about 15 percent.
With regard to the possibility of another flight school being located in the City, it
was stated that a new flight school would be located at the Airport, and the Commission
had reviewed fuel costs.
Mayor Bowers suggested that the remaining items on the agenda be responded
to through some form of correspondence or that the Chairman and/or Executive Director
attend a future Council meeting for further discussion if necessary.
There being no additional comments by the Council and the Airport Commission,
Chairman Turner adjourned the Roanoke Regional Airport Commission's meeting at I
1 :49 p.m.
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At 1:49 p.m., the Mayor declared the Council meeting in recess to be reconvened
at 2:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P.
Lea, Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price (arrived late) and Mayor
David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann Shawver, Director of Finance; Stephanie M. M.oon, City
Clerk; and Sheila N. Hartman, Deputy City Clerk.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DECEASED PERSONS-LETTER OF SYMPATHY: Vice-Mayor Lea read a letter
of condolences and expressed sympathy to the family of the late George Edwards
Rogers.
(See Letter of Sympathy on file in the City Clerk's Office.)
DISASTERS-FIRE/EMS-E911: Mayor Bowers announced that if anyone was
interested in offering assistance due to Hurricane Gustavus, they could contact the
Roanoke Red Cross, and he encouraged citizens to make a financial contribution. He
also asked the City Manager to provide an update with regard to Hurricane Hanna and
its potential for impact on the Roanoke area.
PROCLAMATION: The Mayor presented a proclamation to Brian V. Wilson,
President, Roanoke Valley Hokie Club, declaring Friday, September 5, 2008, as Hokie
Pride Day.
(See Proclamation on me in the City Clerk's Office.)
The Mayor announced that the Virginia Tech Football Hokie Pep Rally, hosted by
the City of Roanoke and Sponsored by WDBJ-Channel 7 will be held on Friday,
September 5, 2008, at the Roanoke Civic Center Special Events Center, doors open at
6:00 p.m. and the formal program begins approximately 7:30 p.m. He encouraged the
public to support the event.
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CONSENT AGENDA
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The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the consent Agenda and considered
separately.
CITY MANAGER-SALE OF CITY PROPERTY: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, September 15,
2008, at 7:00 p.m. or as soon thereafter as the matter may be heard, to consider the
sale of City-owned property located at 120 Commonwealth Avenue, N. E., was before
the body.
(See communication on file in the City Clerk's Office)
Council Member Mason moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
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(Council Member Price was not present when the vote was recorded.)
CITY MANAGER-COUNCIL: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, September 15, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of
City-owned property adjacent to 510 Jefferson Street, S. E., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
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OATHS OF OFFICE-COMMITTEES-VIRGINIA FIRST REGIONAL INDUSTRIAL
FACILITY-PERSONNEL AND EMPLOYMENT PRACTICES: Reports of qualification of
Anita J. Price as a member of the Virginia First Regional Industrial Facility Board of
Directors for a term ending June 30, 2012; and Letitia A. Smith as a member of the
Personnel and Employment Practices Commission for a term of there years ending
June 30, 2011. /
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
VICTIM/WITNESS/ASSISTANCE-GRANT: The Commonwealth's Attorney
submitted a written communication recommending acceptance of the Victim/Witness
Grant funds from the Department of Criminal Justice Services; and the City Manager
submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution.
(#38208-090208) A RESOLUTION accepting the Victim/Witness Program grant
to the City from the Virginia Department of Criminal Justice Services, and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 482.)
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Council Member Trinkle moved the adoption of Resolution No. 38208-090208. I
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
Council Member Trinkle offered the following budget ordinance:
(#38209-090208) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 483.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38209-
090208. The motion was seconded by Council Member Rosen and adopted by the I
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
EMERGENCY PREPAREDNESS-DISASTERS: The City Manager shared
information with regard to emergency preparedness in anticipation of inclement weather
that may come to the Roanoke Valley by late Friday or early Saturday of this week from
Tropical Storm/Hurricane Hanna. She requested that, in the event that Hurricane
Hanna impacts Roanoke, citizens should not call the 911 Center unless it is an
emergency, but instead citizens should call the number designated by the Emergency
Services Coordinator for said purpose. She added that in response to Hurricane
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Gustav, the City's Fire-EMS Department sent a Hurricane Recovery Team to
St. Bernard's Parrish, Louisiana.
CITY MARKET: The City Manager reported that the sole proposal submitted
regarding the Market Building was rejected by the Committee inasmuch as it did not
exhibit a demonstrable level of experience or success with the operation or
management of retail projects of a similar nature and scale, and had been found to not
be in the best interest of the City. Furthermore, the proposal did not include any
financial commitment on the part of the Offeror to undertake the proposed capital
improvements to the facility, relying solely on the City; and finally, it was determined that
the proposal did not sufficiently address the development principles contained in
Section 4 of the Request for Proposal.
The City Manager stated that the City remained committed to renovating the
Market Building and was prepared to secure design services for the first and second
floors and the Mezzanine; and presented two options to the Council for consideration -
continue with the present design or start over.
Council Member Mason questioned whether City staff could work with the group
that had submitted the proposal; whereupon, Ms. Burcham remarked that it was not in
the City's best interest to attempt any negotiation; and she suggested that the Council
might be interested in a third party to operate the Market Building inasmuch as City staff
did not have the experience to manage the building.
William H. Carder, Executive Director, Downtown Roanoke, Inc., appeared
before the Council in support of the coalition comprised of 35 - 40 businesses known as
the Coalition for the Roanoke City Market (Coalition) and advised that the coalition used
the original market plan as a template and the RFP was their guide. He further advised
that vendors were a priority and the plan was to make them more secure by bringing in
other more diverse vendors to support their business. He also indicated that the
coalition would create a partnership with the Culinary Institute for training them to
ensure their success.
Mr. Carder stated that the Coalition was going to pay 50% of the costs through
the historic and new market tax credits and that the Coalition had secured a grant of
$243,000.00 with the assistance of Congressman Robert W. Goodlatte; and the
Coalition had spent $60,000.00 on reports and consultants. He further stated that the
Coalition was attempting to secure a $1 million grant from the Department of
Agriculture. In conclusion, he was before the Council to clear up any misconceptions of
how the plan was conceived, noting that he was not certain if the Coalition would
respond to a second RFP.
Mayor Bowers indicated that he viewed the situation with regard to the Market
Building differently than the previous Council and that he is of the opinion that the City
should build on what is already in place and ensure that the customers and tenants in
the Market Building are happy. He disagreed with Mr. Carder in that the current tenants
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had not been consulted; and he requested that the Gity Manager continue with the
cosmetic upgrades inside the City Market Building within the next 60 days and report I
back to the Council with another proposal.
Based upon the Mayor's remarks, the City Manager stated that she would prefer
to focus on specific sections of the RFP language for Council's review and feedback;
however, she was not comfortable as to what the new RFP would look like. She
elaborated on why staff rejected the response in that they did not feel it gave adequate
protection to the existing vendors; and she would like "protecting vendors" defined in the
new RFP or the language could again be too narrow.
Following discussion of the proposal by the Members of Council, Council
Member Mason moved that the City Manager draft a second Request for Proposals in
order to allow for a broader scope of work and to allow the Coalition an opportunity to
revise their proposal. The motion was seconded by Council Member Nash and
adopted.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-EQUIPMENT: The City Manager submitted a written communication
recommending appropriation of funds, in connection with the reconfiguration of certain
frequencies within the 800 MHz spectrum.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following budget ordinance:
(#38210-090208) AN ORDINANCE to appropriate funding from the Sprint/Nextel
Agreement for the Public Safety Radios project, amending and reordaining certain
sections of the 2008-2009 Department of Technology Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 484.)
Council Member Trinkle moved the adoption of Ordinance No. 38210-090208.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
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GREENHOUSE GAS: The City Manager submitted a written communication
recommending adoption of a resolution to establish a goal to reduce greenhouse gas
emissions from municipal operations.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38211-090208) A RESOLUTION adopting greenhouse gas reduction targets.
(For full text of resolution, see Resolution Book No. 72, page 485.)
Council Member Trinkle moved the adoption of Resolution No. 38211-090208.
The motion was seconded by Council Member Mason.
Council Member Mason noted that approval of the resolution would complete the
second milestone, establishing a greenhouse gas emission reduction target for
municipal operations and the community.
Mayor Bowers called attention to a meeting with regard to greenhouse gas
emissions at 6:00 p.m., on September 23, 2008, noting that Robin Reed, Chief
Meteorologist for WDBJ-Channel 7, was going to be the Master of Ceremonies.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38211-090208 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
NEIGHBORHOOD ORGANIZATIONS-TOTAL ACTION AGAINST POVERTY:
The City Manager submitted a written communication recommending authorization to
execute the 2008-2009 CDBG/HOME Agreement between the City and Total Action
Against Poverty in connection with the Hurt Park Neighborhood Strategy Area Plan
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38212-090208) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, a 2008-2009 Community Development
Block Grant and HOME Investment Partnerships Program Agreement with Total Action
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Against Poverty in the Roanoke Valley, Inc. ("TAP"), to undertake housing activities in I
the City's Hurt Park neighborhood.
(For full text of resolution, see Resolution Book No. 72, page 487.)
Council Member Mason moved the adoption of Resolution No. 38212-090208.
The motion was seconded by Council Member Trinkle.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38212-090208 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, and Mayor Bowers-5.
NAYS: None-O.
(Inasmuch as he serves as a member of the Total Action Against Poverty, Board of
Directors, Council Member Rosen abstained from voting.) (Council Member Price was
not present when the vote was recorded.)
BUDGET: The City Manager submitted a written communication recommending
authorization to adopt a resolution supporting the reimbursement option for State
reductions.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(#38213-090208) A RESOLUTION authorizing local aid to the Commonwealth of
Virginia.
(For full text of resolution, see Resolution Book No. 72, page 488.)
Council Member Trinkle moved the adoption of Resolution No. 38213-090208.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
Council Member Trinkle offered the following budget ordinance:
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(#38214-090208) AN ORDINANCE to reduce funding from the Commonwealth
for current year budget reductions, amending and reordaining certain sections of the
2008-2009 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 489.)
Council Member Trinkle moved the adoption of Ordinance No. 38214-090208.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, and Mayor
Bowers-6.
NAYS: None~O.
(Council Member Price was not present when the vote was recorded.)
CITY CLERK:
CITY CLERK - DIRECTOR OF FINANCE - CITY ATTORNEY - MUNICIPAL
AUDITOR: The City Clerk submitted a written communication advising of the expiration
of the two-year terms of office of William M. Hackworth, City Attorney; Stephanie M.
Moon, City Clerk; Ann H. Shawver, Director of Finance (unexpired term of Jesse A
Hall); and Troy A. Harmon, Municipal Auditor for terms of two years, each, ending
September 30,2008.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the City Attorney, City Clerk, Director of
Finance, and Municipal Auditor be reappointed for two-year terms, commencing
October 1, 2008 and ending September 30, 2010. The motion was seconded by
Council Member Trinkle and adopted.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted a written report with
regard to an Unaudited Financial Report for Fiscal Year 2008.
(See copy of Unaudited Financial Report on file in the City Clerk's Office.)
Ms. Shawver stated that the financial report provides the unaudited results of the
City's financial performance during the fiscal year ended June 30, 2008; and it was
important to note that the results presented were believed to be accurate and subject to
change.
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She also gave an overview of the year end financial presentation - June 30,
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2008.
. General Fund Revenues
. General Fund Local Tax Revenues
. General Fund Expenditures and Encumbrances
. General Fund Balance
. School Fund Balance
. Other Fund Balances
. History of Fund Balance
. Fund Balance History 2004-2008
. Civic Facilities Fund
. Parking Fund
. Parking Income/(Loss) by Facility
. Market Building Fund
(See copy of PowerPoint on file in the City Clerk's Office.)
Following discussion of the items abovementioned, Council Member Mason
moved that the reports be received and filed. The motion was seconded by Council I
Member Trinkle and adopted.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COMPLAINTS-STORM DRAINS: Vice-Mayor Lea stated that he recently met
with residents at the Afton Garden Apartments located at 700 Hunt Avenue, N. W.,
where he learned that a 9:00 p.m. curfew was in effect for the residents. Additionally,
he stated that residents commented that a resident of the apartment building went to a
local drug store to pick up prescription drugs after the curfew hour and was questioned
by a security guard about his activities upon return. Vice-Mayor Lea expressed concern
regarding the treatment of the residents and requested that the City Manager
investigate the matter and the City Attorney review the legality of an enforcement of a
curfew hour at the Afton Garden Apartment Complex. He also requested that City staff
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investigate a concern expressed by a resident regarding an opened drainage pipe, in
the Complex that could be a safety hazard to children.
(See copy of email dated September 4, 2008 from the City Attorney in response to the
legality of the curfew hour on file in the City Clerk's Office.)
At 4:05 p.m., the Mayor declared the Council meeting in recess.
At 4:18 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, for continuation of the Council Meeting, with
Mayor Bowers presiding and all Members of Council in attendance, with the exception
of Council Member Price.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor stated that City
Council sets this time as a priority for citizens to be heard; and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
SCHOOLS: Ms. Helen E. Davis, 45 Patton Avenue, N. E., appeared before the
Council to reiterate her concern with regard to the closing of Forest Park Elementary
School.
HISTORIC PRESERVATION: Ms. Evelyn D. Bethel, 45 Patton Avenue, N. E.,
appeared before the Council and shared information with regard to the Gainsboro origin
in the northwest section of the City.
CITY MARKET: Colonel Robert Craig, 701 12th Street, S.W., appeared before
the Council regarding the Market Building renovations and other miscellaneous items.
POLICE: Ms. Dina Michel-Wiggins, 1006 Crescent Street, N. W., appeared
before the Council and expressed concern with regard to the Disciplinary Review
Committee.
CITY MANAGER COMMENTS: NONE.
At this point Council Member Price entered the meeting. (4:45 p.m.)
The Mayor advised that the Council would hold public interviews to consider
candidates to fill the three vacancies created by the expiration of terms of office of
Joseph Lee, Anita Powell and Jim Allen as Commissioners of the Roanoke
Redevelopment and Housing Authority, Board of Commissioners, on August 31, 2008.
The following applicants were granted interviews Duane Smith, Adam Boitnott, John
Brown (was not present) and Anita Powell.
The Mayor stated that the purpose of the meeting was to interview four
candidates to fill the three vacancies on the Roanoke Redevelopment and Housing
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Authority, Board of Commissioners, for terms of four years, each, ending August 31,
2012; and that each candidate would be interviewed separately. He noted that the I
interview would consist of an opening statement and the same questions being asked of
each candidate.
Below is a summary of the public interview:
DUANE SMITH
Mr. Smith stated that if appointed, he would bring an understanding of the
Housing Authority's views, and the views of the people serviced by the Housing
Authority. He stated that he moved into public housing in 2004, and since then he had
worked very hard in developing relationships with the residents in his community, and
those serviced by the Authority; and he currently serves as the president of the Joint
Resident Council, Inc. (JRC) and Melrose Towers Resident Council. He stated that the
JRC is a growing organization, and strives to be a stronger voice for all public housing
residents and any others that could benefit from their help. He concluded by stating that
there is a need for all views and opinions to be heard when it to comes to Housing
Authority policy and procedures; they should utilize resources and the power of the
people.
Part of the biqqest responsibilitv you would have as a Commissioner is
communicatinq to the public and media clearlv and accuratelv. Do you feel
comfortable communicatinq with the public and media. and do yOU feel that that I
is a strenQth that yOU will brinQ to the Commission?
It is not about the Board or Housing Authority - - it is about persons
needing affordable decent housing; the media had portrayed the Authority
as an ogre because residents have the fear that their opinions are not
going to be heard, their views are not important; over last four years no
one had taken the lead to change this perception. There is always two
sides to every story, there are only so many resources available - - not
everything can be done; and he does not worry about the media because
that is not his objective, nor does he have an ego to feed.
What do you think is the most important role or responsibilitv of the
Commission?
The Commissioner needs to represent the Board and the residents; he
understands that plans have to be made in advance, but everything
cannot be done at once. The Commissioner needs to relay that message
to the residents; they have to understand the inner workings of the
Housing Authority, and the Housing Authority has to be given the views
and ideas of the residents it services. The residents have lost trust over
the last few years, and trust like any other relationship must be worked on
and developed.
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Mr. Nash asked how he would gain the residents' trust.
He stated that he has gained their trust because he is in every community
serviced by the Housing Authority, the people know him, he is not just a
figure head or just a name - - he has conversations with them, and takes
care of the training held every Tuesday at Melrose Towers with the
leaders of the communities, and they attend leadership conferences, in
addition to that weekly training, and those leaders take that training back
to their communities.
If yoU become a Commissioner, how would yOU balance the social responsibilitv
of providinQ housinq and also keep an eve on the fiscal side of thinQs?
The moneys that are funneled through the Housing Authority are there just
to provide housing for those persons with low income housing needs; and
as a Board Member, he would have a responsibility financially and
moral/y.
Give an example of how you were a part of a process of havinQ to reach
aQreement durinQ conflict amonQ members when servinQ on other boards.
The Joint Resident Council, is comprised of the leaders of all communities
that are. serviced by the Housing Authority, they made some decisions that
made training mandatory, which created some conflict with persons who
for a number of reasons could not commit to the training, and some
resentment became visible. Eventually, everyone sat down and voiced
how they felt about the training, and offered some suggestions for
solutions. Some persons had some challenges that dealt with education,
reading and writing; but in all cases, reading and writing would not
determine if that person would be a good board member - - sometimes
street smarts are better than academic smarts; they continued to work
together and eventually, a long standing problem was resolved; any
organization needs a variety of people to try and solve problems. They
worked through their problems without an attitude developing toward one
another, which made their board stronger. When he became president,
there were only eight members, now there are fourteen members, and
they hope to have twice that many by this time next year.
If yOU are selected as a Commissioner. how would YOU QO about QettinQ:
proqrams implemented. especiallv in workinq with diverse populations. and
establishinQ a relationship with diverse populations?
He would use the Joint Council, which is an organization that represents
everyone that lives in public housing in the Roanoke City area, and is
comprised of leaders of the communities that are served by the Housing
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Authority - they are the voice for persons living in public housing and
would fill in the gap created by the past board.
I
If you could chanqe the dav-to-dav operations of the Authoritv. what would you
chanQe and why?
A change in day-to-day operations would be that every manager in the
different communities would attend conflict training to learn how to deal
with different personality traits. The residents feel threatened in a sense
because the managers do not have the training to understand where they
are coming from; unless you have lived in these communities, you can't
really understand how a resident feels.
It has been more than thirty years since the buildinQ of the Melrose Towers and
Morninqside Towers. which are primarilv for the poor elderlv citizens of our
community. what do you see as the need for our poor elderlv citizens?
The facilities are adequate, but there are some things that could be
upgraded, when resources are available; the Housing Authority will have
to look at ways of supplementing the funds that they receive from HUD
through private venues.
ADAM BOITNOTT I
He grew up in Roanoke County, attended Cave Spring High School, and
received a Degree in Finance from Virginia Tech. After graduating from college, he took
a job with Excensure as a consultant, which took him to Washington, Chicago, Seattle,
and Denver, and after 9/11, he made the decision to come back to Roanoke because it
was a great place to grow up, and it was time for him to settle down and start a family.
He is currently employed with Shenandoah Life Insurance as the Director of Group
Services, Technology and Administration. His wife Dawn also works for Shenandoah
Life, they have two daughters, ages four and one. In addition, he currently serves on
the Parks and Recreation Advisory Board. The main reason he was applying for
appointment to the Roanoke Redevelopment and Housing Authority was that he thought
every citizen had a duty and responsibility to give back to the community, wherever their
skill sets are desired or needed; some can contribute financially, some could contribute
both financially and through services, and some just through services. As a
businessman, he thought he would bring a common sense approach to the issues
facing the Housing Authority today, and help regain a positive status, both with HUD
and the citizens of Roanoke; he could help take the organization to the next level once
certain criteria is met, and would make sure that fiscal responsibility is maintained at all
times, spending the taxpayers money wisely.
He had met with Linda Edwards to discuss the Authority and her position, and
was encouraged to hear that she felt the Authority would be back in good standing with I
HUD by the early part of 2009; and she and her staff should be commended for their
efforts. If appointed to the Housing Authority, he would look forward to working with the
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other Commissioners and Ms. Edwards to provide programs and solutions to break the
cycle where generation after generation of people from the same family need public
housing. Programs need to be provided to assist people with finding jobs and
developing skills that will help them get out of public housing; they must ensure that
there are quality jobs in the community for all of those who want them. He along with
most of the citizens of Roanoke believe that the number one issue facing the community
today is the School System and he believed that they could fix the school system by
working directly with the School Board, but also by working with departments like Parks
and Recreation; working hand in hand with the schools to build pride in the community
and to ensure the student's success. He hoped to work with Ms. Edwards and her staff
to develop programs not only for adults to develop skills and get quality jobs, but also
would help kids in public housing succeed in school. The main area that interested him
in the Housing Authority was its goal to maintain a leadership role in fostering economic
development and job opportunities through redevelopment. While preparing for this
interview, he also met with Beth Dowdy to discuss economic development in Roanoke,
and hoped to extend that relationship with Beth and organizations like the Roanoke
Regional Partnership to accomplish the economic development goals of the Housing
Authority. In closing, he stated that economic development not only helps people in
public housing, but all citizens of Roanoke, and if appointed, he would work as hard as
he could to ensure that Roanoke has a bright future.
Part of the biQqest responsibilitv yOU would have as a Commissioner is
communicatinQ to the public and media clearlv and accuratelv. Do you feel
comfortable communicatinQ with the public and media. and do yOU feel that that
is a strenQth that yOU will brinQ to the Commission?
He felt it would be a strength; in a number of roles in his life, whether it in
college or currently, he had to deal with the media; the most important
thing you could do was to provide the facts, and only be factual, and not
give opinions. He stated that the Housing Authority is working towards
getting back on track, and there is no reason not to state the facts and
keep working toward that endeavor; and the Council must make sure that
that happens.
What do yOU think is the most important role or responsibilitv of the
Commission?
Most people would say that it's to provide the public housing; that is
extremely important, but one of the goals that really excited him was the
economic development part because you are never going to break those
cycles without having the programs in place to get people jobs and
develop those skill sets to break that generational cycle. Ms. Edwards
relayed to him that there are a lot of people in public housing that are
generational people, just generation after generation and never break that
cycle; and he thought that would be key for the Commissioners.
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If you become Commissioner. how would yOU balance the social responsibilitv of I
providinq housinq. and also keep an eve on the fiscal side of thinQs?
Ensure that the money that goes through the Authority is spent on things
that are going to make a difference - - not just on the physical structure,
but on the programs that will help people get out of the position of needing
public assistance. It is obvious that you want to provide a place that
people could be proud of, because at the end of the day, that is probably
the main contributor as to how people view themselves, their self image
and self worth.
Give an example of how YOU were a part of a process of havinQ to reach
aQreement durinQ conflict amonQ members when servinQ on other boards.
In his role at Shenandoah Life, he managed a number of teams - - those
teams go from front line employees all the way up to the professional staff;
there are different challenges with each set of employees. The main way
that he tried to address conflict, and the thing that he found most effective,
was to address it up front and to be honest and open, allow people to be
candid about their opinions, while also respecting what other folks are
doing and their opinions. When he first started at Shenandoah Life, he
was twenty-five years old, and was managing people that had been there
for over twenty-five years. Two employees had a long standing problem
of not getting along, which was causing a lot of conflict and inefficiency.
Within the first couple of weeks, he sat them both down and shared with
them what he perceived were the issues; he asked them to put it all out on
the table and come up with a resolution. He said that for that reason, both
parties involved developed a good working relationship and were in box
step for the rest of their career together. He thought that the key to any
conflict is to tackle the problem head.
I
If you are selected as a Commissioner. how would YOU QO about qettinQ prOQrams
implemented. especiallv in workinQ with diverse populations and establishinQ a
relationship with diverse populations?
One of the things that he had learned through the Parks and Recreation
Advisory Board, and some other endeavors in the community, was to
make sure that you understand the problem, and have buy-in from the
community. He would first ensure that his compass is right, that he
believed in the services, and would contact people that are taking
advantage of the services, whether through the Resident Commission or
the Council, Ms. Edwards and her staff, and make sure that the services
are aligned, what they need and want, and will take advantage of. This
will build up the synergy that you need for folks to come in and believe in
the ideas and buy into them; otherwise, the idea is just an idea, lines on a
piece of paper, and would not take root. He did not pretend to know all
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the problems that go on with it because he met with Ms. Edwards for an
hour; but if appointed, he would throw himself into the position, figure out
what's going on, talk to the folks within the community, and work with the
resident commissioner. He would never pretend to believe that he knew
what's going on in a community without first getting into the community
and finding some people that he trusted within the community to tell him.
If you could chanQe the dav-to-dav operations of the Authoritv, what would you
chanQe and why?
He stated it was going uptown a little bit, but thought that it was time that
he should be able to provide his skills to help the community and was
willing to make that jump; and through his professional career, he felt that
he certainly had the capability to do the job. The thing that interested him
the most is the fact that if you couldn't make change in a community like
Roanoke, which was really on the cusp of making significant changes,
then where and when could you make change. One of the things he
thought was important was economic development - - they have to provide
ways for people to want quality jobs, and put the effort forward to do that
and make living affordable for people. The next thing that he wanted to do
was to help people get out of the situation where they need public housing
- - help them break the generational cycle, because at the end of the day,
people want to help themselves; and help lead economic development in
Roanoke, to make Roanoke the place that everyone thought that it could
be. He thought that Ms. Edwards has done a good job, and will continue
to get the Housing Authority back on track, and he has some good ideas
to help in that regard.
He commented further upon economic development issues stating that
there was a need to focus on economic development with more of a big
tent type of mentality to get quality jobs and quality wages in Roanoke.
During his discussion with Ms. Edwards, she inspired him with her idea to
intermingle public housing with other communities, so that people see
different lifestyles every day. Another thing that he would like to change
would be to provide solid programs that are making a difference within
public housing, and breaking the generational cycle of folks staying in
public housing. He would really like to focus on the children and work with
them before they get into the school system; and once they get into the
school system to provide study sessions, tutoring, and anything else that
would make sense in those communities.
It has been more than thirty years since the buildinQ of the Melrose Towers and
MorninQside Towers, which are primarilv for the poor elderlv citizens of our
community, what do YOU see as the need for our poor elderlv citizens?
156
One of the biggest things that they needed to do for those citizens was to
make services accessible to them, because they were not going to be as
capable of getting around as maybe someone else who is younger and
not disabled. The key to making them comfortable was good access to
grocery stores, supplies that they need, doctors and transportation.
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The Mayor called for John Cook, and was advised by the City Clerk that he had
not come for the interview.
ANITA POWELL
She stated that she was currently Vice-Chairwoman for the Board of
Commissioners for the Roanoke Redevelopment and Housing Authority. One of the
things that she would like to see for public housing, Section Eight, and any properties
that may be considered low income, in conjunction with the City, is to create hub zones
that are near in partnership with the City with low income housing so that they could
develop more financial stability as they come upon more independent contracting, such
as the latest in garbage collection, that they now have an independent contractor in
certain places, since the City won't supply that any more. She would like for the
Housing Authority and the City to work together as far as developing more hub zones
near low income housing, so that they can be more self sufficient financially.
Part of the biqQest responsibilitv yOU would have as a Commissioner is
communicatinQ to the public and media clearlv and accuratelv. Do YOU feel I
comfortable communicatinQ with the public and media. and do you feel that that
is a strenQth that YOU will brinQ to the Commission?
It was important to always be able to come to the table and talk about
issues before any decisions are made public to the press; that they come
as a whole and to keep the community aware, have as many meetings as
possible or as needed behind the scenes so that you don't always have to
get the press involved or have things become contentious.
What do you think is the most important role or responsibilitv of the
Commission?
To never forget what the Commission is there for people who are
economically challenged - - who need adequate housing.
If YOU become a Commissioner. how would YOU balance the social responsibilitv
of providinQ housinQ and also keep an eve on the fiscal side of thinQs?
Part of it was teaching financial budgeting, and that it was a "step up to
step out" from the situation that requires public housing. Teaching people
financial balancing and budgeting, sometimes is a hard task. The main
focus would be where the money should be spent; in teaching residents
how to balance and how to keep things going forward, and not to get set
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back to where they have to stay. She said that they wanted to get them to
a point, and that they have certain places where you have five years and
then your time is up, and that within that five years, you should be able to
retain and maintain adequate housing and opportunities to keep you at the
level that you need to be so that you don't have to come back to that
situation, excluding the handicapped or the disabled, and that sometimes
their particular income could only comply to their lifestyle of living.
She thought that she was in a more opportune position because she lived
in public housing, that she lived in Lincoln Inn Villages and that she was
on the Board of Commissioners, and has seen both sides: the side of a
resident being treated fairly in issues and things where the humane factor
is sometimes forgotten and left out; and as a Commissioner where
decisions need to be made, the budgeting issues, and the friction that may
be caused. She has attended meetings outside of the Board of
Commissioners, has helped to reduce the friction sometimes caused by
the lack of budgetary understanding by some residents - - the difference
between money only used in public housing or only used in Section Eight;
and she has been the balance helping to explain issues to them.
Give an example of how you were a part of a process of havinQ to reach
aQreement durinQ conflict amonQ members when servinq on other boards.
The most recent one was the Gainsboro Project, when they sent out
letters to the residents about ending the plan; she explained to the
Executive Director that she and other Commissioners were getting so
many calls; that when you deal with people who are seventy, eighty or
ninety years old that have been in that community for years and you send
them a letter stating that you are terminating something, it would be best
to meet with them and let them express their concerns so that they can
have a better understanding - - there needs to be open communication
and dialogue so that you won't have a war on your hands and you won't
have a lot of controversy. A lot of things can be taken care of behind the
scenes if you just sit down and talk about it; you may not always agree,
but there could be a better understanding on both sides.
If yOU are selected as Commissioner, how would you qO about qettinQ prOQrams
implemented, especiallv in workinq with diverse populations. and establishinq a
relationship with diverse populations?
A challenge could be in keeping the community aware of what's going on
- - the facts and the truth, whether agreed upon or not; to have a better
understanding that things may not always go your way; there may be
compliance issues, etc. As far as reapplying for appointment, her living in
public housing and being on both sides helped her assist a lot of older
158
people, and younger residents with small babies to understand the
different things that have been going on.
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Ms. Price asked if there was anything that she considered as unfinished business
or made her want to continue on the Board.
Bringing down the numbers of what was owed to HUD; being in
compliance with the new standards that are coming through; wanting to
see Section Eight and anything with public housing become more self
sufficient financially; and that the Council looks at the Housing Authority as
a valuable partner and that they are doing funding processes of their own.
If you could chanQe the dav-to-dav operations of the Authoritv. what would you
chanQe and why?
She would like to change the stigma associated with living in public
housing - - a person's economic situation doesn't determine their intellect;
that they don't have what it takes mentally to be able to become what they
need, whether they are a child living there or have come up living that
way.
Mr. Rosen said that he was curious because he thought the question was if
money was not an issue, what program has the Housing Authority not been able to I
implement that you would implement.
Ms. Powell stated that it went back to hub zones and creating their own;
having people from Section Eight and low income pushing them further
into business within the areas and teaching them that once you come out
and don't need that any more, you can keep prospering and producing
what you need.
It has been more than thirty years since the buildinQ of the Melrose Towers and
MorninQside Towers. which are primarilv for the poor elderlv citizens of our
community, what do YOU see as the need for our poor elderlv citizens?
The Melrose Towers is an old building and she would like to see it
renovated; as far as the elderly are concerned, she felt that they should
always be treated fairly, if for nothing but their tenure of time. She
commented upon the Hurt Park facilities and how excited the elderly were
about the buildings and moving there.
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There being no further business, the Mayor declared the Council Meeting
adjourned at 5:50 p.m.
APPROVED
ATTEST:
~m. ..
Stephanie M. Moon, CM~
City Clerk
~~~
. David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
September 15, 2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 15, 2008, at 2:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David. A.
Bowers, presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Regular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708 adopted
by the Council on Monday, July 7,2008.
PRESENT: Council Members David B. Trinkle, Sherman P. Lea, Gwendolyn W.
Mason, Alvin L. Nash, Anita J. Price, Court G. Rosen and Mayor David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann Shawver, Director of Finance; Stephanie M. Moon, City
Clerk; and Sheila Hartman, Deputy City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ANNOUNCEMENTS:
Mayor Bowers recognized former Mayor Robert Woody who was in attendance
at the Council meeting. He called attention to the United Way Campaign Kickoff and
encouraged City employees and citizens to give generously in support of the United
Way.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL-DECEASED PERSONS:
Council Member Trinkle offered the following resolution memorializing former Council
Member and Vice-Mayor Leigh B. Hanes, Jr.:
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(38215-091508) A RESOLUTION memorializing the late Leigh Buckner Hanes,
Jr., former member of Roanoke City Council from 1953 to 1956, and Vice Mayor from
1954 to 1956.
(For full text of resolution, see Resolution Book No. 72, page 491.)
Council Member Trinkle moved the adoption of the Resolution No. 38215-
091508. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Mayor Bowers expressed condolences on behalf of the Council and the citizens
of the City of Roanoke and presented Mrs. Frances Hanes with a ceremonial copy of
Resolution No. 38215-091508.
ACTS OF ACKNOWLEDGEMENT: Council Member Mason offered the following
resolution recognizing Dr. Billy K. Cannaday, Jr., for services rendered to the
Commonwealth of Virginia and its people:
(38216-091508) A RESOLUTION paying tribute to Dr. Billy K. Cannaday, Jr., a
native of Roanoke, for his exemplary public service.
(For full text of resolution, see Resolution Book No. 72, page 492.)
Council Member Mason moved the adoption of the Resolution No. 38216-
091508. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
The Mayor announced that a ceremonial copy of Resolution No. 38216-091508
would be presented to Dr. Cannaday at a luncheon in his honor at the Roanoke Civic
Center Special Events Center on Tuesday, September 16, 2008.
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PROCLAMATIONS: The Mayor presented Lee Woody, Regent, Roanoke Valley I
Chapters of the Daughters of the American Revolution; and Barbara Bryan, Margaret
Lynn Lewis Chapter, with a proclamation declaring the week of September 17-23,2008,
as Constitution Week.
(See copy of proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor presented Police Chief
Joe Gaskins with a proclamation declaring the week of September 21-27,2008 as Child
Passenger Safety Week and September 20,2008 as Seat Check Saturday.
(See copy of proclamation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-POLICE DEPARTMENT: Mayor Bowers
announced that Police Officers John Crotts and Dwight Ayers were honored by
Governor Tim Kaine for outstanding service. He pointed out that Officer Crotts received
the Governor's Medal of Valor Award for confronting an armed subject in February 2007
who was threatening to harm a woman, her two children, and another child she was
baby-sitting; and Officer Ayers received the Meritorious Service Medal for pursuing a
mental subject into the Roanoke River in January 2007. He also recognized Chief
Gaskins for receiving the Virginia Association of Chief's of Police (V ACP) President's
Award.
CELEBRA TIONS-PROCLAMA TIONS: The Mayor presented Gary Hegner,
Superintendent of Parks and Facilities, with a proclamation declaring October 4, 2008,
as Fall Waterways Cleanup and Celebration Day.
I
(See copy of proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the consent Agenda were
considered to be routine by the Members of council and would be enacted by one
motion in the form, or form, listed on the consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one closed meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council
MINUTES: Minutes of the regular meeting of Council held on Monday, May 5,
2008, were before the Council.
(See Minutes on file in the City Clerk Office.)
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Council Member Trinkle moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member Nash
and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Nash and adopted by the following vote.
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
COMMITTEES-ROANOKE NEIGHBORHOOD ADVOCATES: A communication
from Shirley Bethel tendering of her resignation as a member of the Roanoke
Neighborhood Advocates, effective June 26, 2008, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Nash and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
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COMMITTEES-ROANOKE NEIGHBORHOOD ADVOCATES: A communication I
from Bob Clement, Neighborhood Services Coordinator, advising of the resignations of
Kathy Hill and Clovis Rogers as members of the Roanoke Neighborhood Advocates,
effective September 6,2008.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignations be accepted and the
communication be received and filed. The motion was seconded by Council Member
Nash and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-CITY CLERK-DIRECTOR OF FINANCE-MUNICIPAL
AUDITOR-CITY ATTORNEY: Reports of qualification of the following individuals, were
before the Council:
William M. Hackworth as City Attorney of the City of Roanoke;
Stephanie M. Moon as City Clerk of the City of Roanoke; Troy A. Harmon
as Municipal Auditor of the City of Roanoke; and Ann H. Shawver as
Director of Finance for the City of Roanoke for terms of two years each,
commencing October 1, 2008 and ending September 30, 2010; and
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Christopher M. Polad-Thomas as a member of the Parks and Recreation
Advisory Board to fill the unexpired term of Christene A. Montgomery,
ending March 31,2011.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Nash and adopted by the following
vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
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REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
COUNTRYSIDE GOLF COURSE: Mayor David A. Bowers submitted a written
communication with regard to Countryside Golf Course.
(See communication on file in the City Clerk's Office.)
Vice Mayor Lea offered a motion that Countryside Golf Course remains an 18-
hole golf course; that the City design improvements necessary to preserve an 18-hole
golf course; create a quality golf course; and provide cost estimates for such
improvements. He further moved that after completion of the drawings and estimates,
City Staff is to prepare and distribute a Request for Proposal (RFP) to allow potential
golf course operators the flexibility to propose a lease term sufficient for the
improvements of the golf course as identified, and also prepare it's own response to the
RFP for payment of improvements and operations of the golf course for comparison
with private sector responses; and in addition, prior to distribution of the HFP, City staff
should bring to Council identification of potential land that could be sold by the City that
is in excess of what is needed to operate a quality 18-hole golf course for residential
and non-residential purposes. The motion was seconded by Council MemberNash.
Council Member Mason inquired if the motion requests the City to commit to a
specified time period; whereupon, Vice-Mayor Lea replied that he could not recall the
Council ever voting on the issue, and therefore, he was asking the Council to take
action to solidify the 18-hole golf course, and for City staff to prepare and distribute a
Request for Proposal (RFP) for improvements. Council Member Mason understood the
plan was to issue an RFP for five to ten years in order to determine whether' the golf
course would be viable and whether it would be operated by the private sector. She
added that the City had planned to study the analysis from an economic standpoint by
issuing said RFP. Council Member Lea reemphasized that the City had been
considering the issue for approximately four years and his motion was to make certain
that all possibilities be explored to ensure that Countryside remains an 18-hole golf
course.
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Council Member Mason expressed concern with regard to the timing of the action I
since a work session has been scheduled for September 30, 2008, to discuss big
capital projects facing the City, adding that decisions should be made based on the best
data possible. Inasmuch as she has not reviewed the analysis that shows the actual
cost to the City to maintain Countryside as a golf course, she could not support the
motion until she receives answers to certain questions.
Council Member Trinkle concurred in the remarks made by Council Member
Mason, adding that he too could not make a decision without certain information i.e., the
cost to the City to operate the golf course or a management firm; however, he was in
support of extending the management contract for several months, keeping the golf
course open through the winter, etc.
The City Manager pointed out that she had an update on Countryside scheduled
later on the agenda, adding that the Council was aware that she had recently requested
their guidance as to whether or not they were willing for additional funds to be spent out
of the General Fund to keep the golf course operating over the winter months, which are
slow months in any golf course operation; and following a response from the Council,
City staff would be in a position to either negotiate an extension with the current
operator or take other steps; and would be ready whenever the Council got ready for
the issuance of the Request for Proposal.
Council Member Rosen remarked that he would be voting no because City
business should be conducted in public and not behind closed doors; and secondly, he
believed the vote was premature and irresponsible as a government. Inasmuch as the
Council was not privy to the financial data, he offered an amended motion that the
matter be tabled. The substitute motion was seconded by Council Member Mason, and
was lost by a vote of three to four, Council Members Lea, Nash, Price and Mayor
Bowers voted no.
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Council Member Nash voiced his support of Countryside remaining an 18-hole
golf course, as well as City staff attempts to find an operator as soon as possible.
Following additional comments by several members of Council, Council Member
Trinkle stated that he was in support of Vice-Mayor Lea's motion if it was to obtain
additional information in the context of keeping Countryside as an 18-hole golf course,
requesting an RFP, and requesting the City to respond to the RFP as well.
Valerie Garner, 2264 Mattaponi Drive, N. W., appeared before the Council in
support of the motion offered by Vice-Mayor Lea, noting that there was no reason for
the Council to delay its decision; and asked the Council to consider a ten year operating
agreement as the minimum the City should consider.
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Tommy Firebaugh, Chairman and Director of the Roanoke Valley Senior Tour
Group, appeared before the Council, in representation of 131 golfers, and advised that
the group play nine different courses throughout the year, once a month, for nine
months; and Countryside was one of their courses which was declining and had
become a major concern. He said that Roanoke could use a public golf course and the
City could make money on the golf course, if it is ran properly.
Woody Deans, 4323 Belle Aire Circle, S. W., appeared before the Council in
support of keeping Countryside as an 18-hole golf course, with a ten-year lease and
someone local to operate the golf course.
Following public comments, Council Member Mason asked the City Manager if
the estimated capital improvements needed for Countryside was approximately $1
million; whereupon, Ms. Burcham replied that based upon correspondence from the
current operator manager of the facility, Meadowbrook Golf, immediate attention was
needed in connection with the irrigation system and the golf paths, with an estimate of
$1 million.
For clarification as to the difference between the motion offered by Vice-Mayor
Lea and the request for the issuance of a Request for Proposal, the City Attorney
replied that if the motion passes, it would be a policy statement and not legally binding;
There being no further discussion, the motion offered by Vice-Mayor Lea that
Country side Golf Course remain as an 18 -hole golf course; that the City design
improvements necessary to preserve an 18-hole golf course an to create a quality golf
course and to provide cost estimates for those improvements; that after the drawings
and estimates are completed, City staff prepare and distribute a Request for Proposal
(RFP); that the RFP allow the potential golf course operators the flexibility to propose a
lease-term sufficient for the improvements of the golf course as they have been
identified; and that the City Administration also prepare its own response to the RFP for
the payment of improvements and operation of the golf course so that it can be
compared to the private-sector responses; and in addition, that the City staff bring to
Council before the RFP is distributed, identification of "potential" land that can be sold
by the City for residential and non-residential purpose that is in excess of what is
needed to operate a quality 18-hole golf course, and seconded by Council Member
Nash was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Nash, Price, Rosen and Mayor Bowers-6.
NAYS: Council Member Mason-1.
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AMPHITHEATER: Mayor David A. Bowers submitted a written communication I
regarding the proposed Riverside Amphitheater.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered a motion that all planning, studies and any work by City
Staff and consultants on the contract with the City relating to placing an amphitheater
along Reserve Avenue cease; the City staff should begin immediately planning for an
upgraded community amphitheater in Elmwood Park and that such an amphitheater
should not disturb the Library Building, and without great physical changes to that
portion of Elmwood Park; that a request for an Request for Qualifications (RFQ) be
issued by the City and such RFQ be distributed to local groups, such as the EventZone,
the Jefferson Center Foundation, Roanoke Civic staff for responses; also that the City
take those steps necessary to design improvements to make Elmwood Park a top
quality community amphitheater; and such a contract for services be brought back to
Council for approval. The motion was seconded by Ms. Price.
Council Member Trinkle emphasized that the City should not abandon the study
before it was finished, even though much of the business community favored a site in
the downtown area; and therefore, he offered an amended motion that the Council
authorize the City Manager and City Attorney to negotiate with Redlight Management to
add to the current Phase I Contract, or if required, a new contract through a PPEA
process, per their discretion, to perform similar studies and investigations for a
commercial amphitheatre at the Elmwood Avenue site in downtown Roanoke as was
done at the riverside site, including placement, siting, size, green space and options for
moving, downsizing, or reconfiguring our downtown Library in congruence with what has
been recommended specifically for our downtown Library in the Roanoke City Public
Library's Five-Year Master Plan to make adequate room for such a commercial
amphitheatre; and the management company will work with charitable organizations
and EventZone to assure their continued use and presence in Elmwood Park. The
motion was seconded by Council Member Rosen.
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Council Member Trinkle pointed out that Phase I of the contract only involves
schematics, siting, size, and logistics, and Phase II involves two parts - the architectural
and engineering design which will require action by the Council due to cost associated
with the design, and the operations, which means that Redlight Management would
operate the venture. He stated that his amended motion would allow Red Light
Management to furnish the same information regarding Elmwood Park site as was given
to the Reserve Avenue site so that the Council and the public could make a decision
about the costs, the difference in locations, the sizes, etc.
Council Member Nash said that he would like for the Council and the public to
have options and he did not think that was unreasonable since the funds had already I
been expended and the consultants were almost ready to present their findings.
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Council Member Price asked for clarification as to whether or not the Elmwood
Park study could be included in the study of Reserve Avenue; whereupon, the City
Attorney advised that he was not sure whether the City could do a change order or if the
change requires another Request for Proposals (RFP), citing that you usually do not
have a contract and thereafter, do a major amendment, which _would in essence gives
all the work to one entity by continually adding to the contract, adding that the City might
have to negotiate the issue.
Council Member Nash asked if the downtown site was pursued, what would Vice-
Mayor Lea's motion mean in terms of technical steps in pursuing the development;
whereupon, Mayor Bowers said that City staff would immediately begin planning for an
up-graded community amphitheater. The City Manager interjected that she thought the
major difference between the Vice-Mayor's motion and what was referenced by Council
Member Trinkle in terms of continuing to use Redlight Management or any another
consultant, had to do with the issue of a community amphitheater versus a commercial
one. She remarked that there were individuals that had expressed an interest in
expanding the stage at Elmwood Park as well as some improvements, which could very
well be initially designed and developed in-house; however, if the Council was looking
for a professional amphitheater, City staff did not have said capabilities to perform such
services.
After ongoing dialogue amongst the Council with regard to the amended motion
previously offered by Council Member Trinkle and seconded by Council Member Rosen,
the Clerk was instructed to read the amended motion as presented by Council Member
Trinkle into record for action by the Council.
Following the reading of the amended motion, Mayor Bowers indicated that he
could not support the amendment because the voters were opposed to the
amphitheater on the river side, but were in favor of improvements to the amphitheater at
Elmwood Park, adding that the proposed amendment involves moving, downsizing or
reconfiguring, whereby he was not prepared to move, reconfigure, or downsize the
downtown library.
Following further comments by the Council, the amended motion offered by
Council Member Trinkle and seconded by Council Member Rosen was approved as a
substitute motion by the following vote:
AYES: Council Members Trinkle, Mason, Nash and Rosen-4.
NAYS: Council Members Lea, Price and Mayor Bowers-3.
Mayor Bowers asked Vice Mayor Lea if he wished to amend the substitute
motion; whereupon, the Vice-Mayor stated no.
At this point, Mayor Bowers relinquished the Chair to the Vice-Mayor.
170
Mayor Bowers offered an amended motion that the Council authorizes the City I
Manager and City Attorney to negotiate a new contract through a new contract through
a new PPEA process to perform similar studies and investigations for an amphitheatre
at the Elmwood Avenue site in downtown Roanoke as was done at the riverside site,
including placement, siting, size, and green space; and the management company will
work with charitable organizations and EventZone to assure their continued use and
presence in Elmwood Park. The motion was seconded by Council Member Nash.
For clarification purposes, the City Clerk was instructed to read back the
amended motion offered by the Mayor and seconded by Council Member Nash;
whereupon, the City Clerk read that "Council authorizes the City Manager and City
Attorney to negotiate a new contract through a new PPEA process to perform similar
studies and investigations for an amphitheater at the Elmwood Avenue site in downtown
Roanoke as was done at the riverside site including placing, siting, size, and
greenspace; and the management company will work with charitable organizations and
EventZone to assure their continued use and presence in Elmwood Park."
Council Member Mason expressed her concern regarding the action taken by
Mayor Bowers and asked that he expound on his amendment; whereupon, he explained
that the amendment would no longer allow for any further consideration of a riverside
amphitheater, that there would be an open process of a PPEA which would not
necessarily involve only one company, and allow further discussion by Council as to
whether there would be a commercial or community amphitheater, and lastly, the issue I
of the library would be mute.
Following further dialogue between the Council and the City Attorney about the
parliamentary procedure relating to the amended motion, the following vote was
recorded regarding the amended motion offered by the Mayor and seconded by Council
Member Nash:
AYES: Vice-Mayor Lea and Mayor Bowers-2.
NAYS: Council Members Trinkle, Mason, Nash, Price and Rosen-5.
Inasmuch as the amended motion failed, parliamentary procedure requires
another vote on the substitute motion in order for it to become the main motion,
therefore, the motion offered by Council Member Trinkle and seconded by Council
Member Rosen, was again read by the City Clerk and adopted by the following vote:
AYES: Council Member Trinkle, Lea, Mason, Nash, Price and Rosen-6.
NAYS: Mayor Bowers-1.
At this point, the Vice-Mayor relinquished the Chair back to the Mayor.
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REPORT OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
City Market Buildinq Request for Proposals ( RFP)
In connection with the City Market Building Request for Proposals (RFP), the City
Manager advised that a public input session would be held on September 25, 2008, at
the Hopkins Planetarium, Center in the Square, to allow the community to offer ideas
with regard to features that should be retained in the Market Building, and suggestions
for enhancements to the building. She further advised that a survey would be
conducted among the Market Building patrons for feedback on desired changes. She
indicated that the information from the two activities would be used to shape the content
of the new RFP for renovation, management and operation of the facility.
Council Member Trinkle asked if the RFP would define public feedback as to the
scope of services to be provided; whereupon, the City Manager explained that she
hopes the feedback provide specific information that can be shared with the broader
community.
Mayor Bowers noted some confusion by the Council with regard to having
access to the RFP, and requested clarification by the City Attorney as to the legal
requirements regarding access to RFP; whereupon, Mr. Hackworth said that the Council
as a Whole had the right to see proposals submitted as part of an RFP process;
however, if an individual Council Member, acting on his/her own, would essentially have
the same standing as a member of the public. He added that the Virginia Public
Procurement Act makes proposals submitted in response to an RFP confidential until
either the contract has been awarded or some final resolution has been made.
The City Attorney emphasized that it is in the City's interest to keep RFP as
confidential as possible while selecting the successful offer or negotiating a contract; it
would really harm the City's interest if proposals were known to competitors or
information linked to the public prior to finalizing the contract negotiations. He remarked
that if Council Members had questions regarding to the request for a proposal, the
discussion should be held in a closed meeting.
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Council Member Mason inquired about the legality of the Market Proposal I
whereby the word hybrid was mentioned at the last Council meeting. Mr. Hackworth
thought the mixture of items would complicate the legal analysis if the City was only
dealing with a proposal put out under the Virginia Public Procurement Act. He pointed
out that as with Mill Mountain and the amphitheatre, the City had combined certain
types of procedures as required by the VPPA, such as procuring management services,
which has to be put out as a RFP, but also blended into most of those RFP's, proposals
for capital contributions to the project. He pointed out that it would be very unlikely that
anyone would want to invest capital funds in rehabilitating and renovating the Market
Building, unless they had a long-term lease.
The City Attorney remarked that leases of public property were not subject to the
Virginia Public Procurement Act; however, advertisement and the hold of a public
hearing were requirements, even though they are not subject to the VPP A.
Countryside Golf Course Request for Proposals (RFP)
The City Manager advised that the RFP issue with regard to the Countryside Golf
Course had been discussed previously. She indicated that City staff was negotiating an
eight-month extension, which will allow, in her opinion, the current operator more than
sufficient time to recover losses that may be experienced during the winter months, and I
hopefully the City will not incur any additional expenses.
Council Member Mason asked if the matter would require official action by the
Council; whereupon, the City Manager responded that no action by the Council would
be required; and unless there were objections, she would proceed accordingly.
Mountain View/Norwich Corridor Plan
Due to the amount of time having been spent on the two previous briefings, the I
briefing with regard to the Mountain View/Norwich Corridor Plan. was deferred until the I
7:00 p.m. session of Council.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANT-STATE HIGHWAYS: The City Manager submitted a written
communication recommending acceptance of the Department of Motor Vehicles Traffic
Safety Grant from the United States Department of Transportation.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(#38217-091508) A RESOLUTION accepting the Department of Motor Vehicles
Traffic Safety Grant to the City from the Commonwealth of Virginia's Department of
Motor Vehicles, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 72, page 494.)
Council Member Trinkle moved'the adoption of Resolution No. 38217-091508.
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38218-091508) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department qf
Motor Vehicles for a multi-purpose highway safety grant (Driving Under the Influence,
Aggressive Driver, and Motor Vehicle Occupant Protection), amending and reordaining
certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 495.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38218-
091508. The motion was seconded by Council Member Nash and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-GRANTS-HISTORIC PRESERVATION: The City Manager submitted a
written communication recommending acceptance of the Certified Local Government
Grant from the Virginia Department of Historic Resources.
(For full text, see communication on file in the City Clerk's Office.)
174
Council Member Trinkle offered the following resolution:
I
(#38219-091508) A RESOLUTION authorizing the acceptance of a Certified
Local Government Grant from the Virginia Department of Historic Resources and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 496.)
Council Member Trinkle moved the adoption of Resolution No. 38219-091508.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38220-091508) AN ORDINANCE to appropriate funding from the Grant Fund
to serve as a local match for a Commonwealth of Virginia Department of Historic
Resources Certified Local Government Grant, amending and reordaining certain
sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the second I
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 497.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38220-
091508. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-GRANT-HUMAN DEVELOPMENT: The City Manager submitted a
written communication recommending acceptance of the Western Virginia Workforce
Development Board Workforce Investment Act funding from the Virginia Employment
Commission for program Year 2008.
(For full text, see communication on file in the City Clerk's Office.)
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Vice- Mayor Lea offered the following resolution:
(#38221-091508) A RESOLUTION authorizing the City Manager to execute the
requisite documents necessary for the City of Roanoke, as fiscal agent for Area 3 of the
Western Virginia Workforce Development Board, to accept Workforce Investment Act
funding in the amount of $455,523.00, from the Virginia Employment Commission for
Program Year 2008.
(For full text of resolution, see Resolution Book No. 72, page 498.)
Vice-Mayor Lea moved the adoption of Resolution No. 38221-091508. The
motion was seconded by Council Member Price.
Vice-Mayor Lea asked the City Manager if she was still a member of the Board;
whereupon, she responded in the affirmative, noting also that there is a work force
development board underneath the Executive Board. In addition, Ms. Burcham stated
that the Executive Board would be acting on some appointments that include a
representative of TAP.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38221-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-D.
Vice-Mayor Lea offered the following budget ordinance:
(#38222-091508) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the FY09 Workforce Investment Act Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 499.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38222-091508.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
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BUDGET-GRANTS-HUMAN DEVELOPMENT: The City Manager submitted a I
written communication recommending acceptance of additional funding for Temporary
Assistance to Needy Families (T ANF) Participants grants from the Virginia Department
of Social Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38223-091508) A RESOLUTION authorizing the acceptance of an Employee
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services (VDSS) for the purpose of maintaining
and improving existing services to eligible T ANF recipients; authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local DSS agencies; and authorizing
execution of any and all necessary documents to comply with the terms and conditions
of the grant.
(For full text of resolution, see Resolution Book No. 72, page 502.)
Council Member Trinkle moved the adoption of Resolution No. 38223-091508.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
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NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38224-091508) AN ORDINANCE to appropriate funding from the '
Commonwealth of Virginia for the Southwest Virginia Regional Employment Coalition
Grant, amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 503.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38224-
091508. The motion was seconded by Council Member Rosen and adopted by the
following vote:
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AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-ENVIRONMENTAL POLICY-GRANTS: The City Manager submitted a
written communication recommending acceptance of the United States Environmental
protection Agency (EPA) Brownfield Assessment Hazardous Substance Grant to fund
environmental investigations of brownfield properties within the City.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38225-091508) A RESOLUTION authorizing the acceptance of a U.S.
Environmental Protection Agency (EPA) Brownfield Assessment Grant (hazardous
substances) to fund environmental investigations of brownfield properties within the City
of Roanoke that are suspected of being contaminated by hazardous substances; and
authorizing the City Manager to execute any required grant agreements, to execute any
necessary additional documents, to provide additional information, and to take any
necessary actions to receive, implement, and administer such Assessment Grant, upon
certain terms and conditions.
(For full text of resolution, see Resolution Book No. 72, page 504.)
Council Member Mason moved the adoption of Resolution No. 38225-091508.
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38226-091508) AN ORDINANCE to appropriate funding from the Federal
Government for the Environmental Protection Agency Brownfield Assessment
Hazardous Substance Grant, amending and reordaining certain sections of the 2008-
2009 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 505.)
178
Council Member Mason moved the adoption of Budget Ordinance No. 38226- I
091508. The motion was seconded by Council Member Nash and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
ENVIRONMENTAL ASSESSMENTS-GRANTS: The City Manager submitted a
written communication recommending acceptance of the United States Environmental
Protection Agency (EPA) Brownfield Hazardous Substance Cleanup grant for
environmental cleanup activities at the former Virginia Scrap Iron and Metal Company
property located in the South Jefferson Redevelopment Area.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38227-091508) A RESOLUTION authorizing the acceptance of a U.S.
Environmental Protection Agency (EPA) Brownfield Hazardous Substance Cleanup
Grant to provide money for environmental cleanup activities at a specific site within the
City of Roanoke; and authorizing the City Manager to execute any required grant
agreements, to execute any necessary additional documents, to provide additional
information, and to take any necessary actions to receive, implement, and administer
such Cleanup Grant, upon certain terms and conditions.
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(For full text of resolution, see Resolution Book No. 72, page 506.)
Council Member Mason moved the adoption of Resolution No. 38227-091508.
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Council Member offered the following budget ordinance:
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(#38228-091508) AN ORDINANCE to appropriate funding from the Federal
Government and the City's Economic and Community Development Reserve for the
Environmental Protection Agency Brownfield Assessment Hazardous Substance Grant
(South Jefferson Redevelopment Area), amending and reordaining certain sections of
the 2008-2009 Capital Projects and Grant Funds Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 508.)
Council Member Mason moved the adoption of Budget Ordinance No. 38228-
091508. The motion was seconded by Council Member Nash and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
PAY PLAN: The City Manager submitted a written communication
recommending approval of a special military pay for reservists and members of the
National Guard who are called to active duty between October 1, 1008 - September 30,
2009.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38229-091508) A RESOLUTION authorizing payment of supplementary
compensation and restoration of certain benefits to certain employees called to active
military duty.
(For full text of resolution, see Resolution Book No. 72, page 509.)
Council Member Trinkle moved the adoption of Resolution No. 38229-091508.
The motion was seconded by Council Member Mason.
The City Manager commented that the City Roanoke was the first city in Virginia
to take action to ensure that their National Guard, double-duty employees, when called
to duty would not. experience a loss in pay as a result of serving their country; as a
result of this action, it came to the attention of state officials and there was strong
encouragement to the other localities as well as the State of Virginia to take similar
action.
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There being no questions and/or comments by the Council Members, Resolution I
No. 38229-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers~ 7.
NAYS: None-O.
BUSES-AWNINGS: The City Manager submitted a written communication
recommending authorization of bus shelter encroachments into public rights-of~ways
located at 1802 Liberty Road, N.W., adjacent to Lincoln Terrace Elementary School;
and on Westside Boulevard, N.W., adjacent to 3839 Shenandoah Avenue, N.W., near
Calvary Chapel of Roanoke.
(For full text, see communication on file in the City Clerk's Office.)
. Council Member Price offered the following ordinance:
(#38230-091508) AN ORDINANCE allowing a bus shelter encroachment that
extends variable distances into the public rights-of-way located at 1802 Liberty Road,
N.W., Roanoke, Virginia, adjacent to Lincoln Terrace Elementary School, upon certain
terms and conditions; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 510.)
Council Member Price moved the adoption of Ordinance No. 38230-091508. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers~ 7.
NAYS: None-O.
Council Member Price offered the following ordinance:
(#38231-091508) AN ORDINANCE allowing a bus shelter encroachment that
extends variable distances into the public rights-of-way located on Westside Boulevard,
N. W., adjacent to 3839 Shenandoah Avenue, Roanoke, Virginia, near Calvary Chapel
of Roanoke, upon certain terms and conditions; and dispensing with the second reading
of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 512.)
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Council Member Price moved the adoption of Ordinance No. 38231-091508. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-EQUIPMENT-LEASE: The City Manager submitted a written
communication recommending transfer of funds in order for Xerox Corporation to direct
)
bill certain City departments for costs associated with equipment leasing and
printing/copies on a monthly basis.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38232-091508) AN ORDINANCE to transfer funding from the departmental
Technology Billings account to departmental Xerox Lease account, amending and
reordaining certain sections of the 2008-2009 General, Civic Facilities, Department of
Technology and Fleet Management Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 515.)
Council Member Mason moved the adoption of Budget Ordinance No. 38232-
091508. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote.
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
DIRECTOR OF FINANCE:
SHERIFF-PENSIONS: The Director of Finance submitted a written report
recommending affirmation of authorization for the City of Roanoke to "pick up" the
employee's contribution to the Virginia Retirement System for the Sheriffs Office
Officers and employees.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
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(#38233-091508) A RESOLUTION affirming authorization to pick up the
employee:s contribution to Virginia Retirement Systems, (VRS) for City of Roanoke plan
55217 under 9414(h) of the Internal Revenue Code.
(For full text of resolution, see Resolution Book No. 72, page 518.)
Council Member Trinkle moved the adoption of Resolution No. 38233-091508.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
FINANCIAL REPORT: The Director of Finance submitted the Financial Report for
the month of July 2008. She commented that the adopted revenue estimate for Fiscal
Year 2009 totals $259.9 million, representing a 2.9% increase over the adopted budget
for Fiscal Year 2008; additional sources of revenue include projected increases in real I
estate tax, as well as projected growth in telecommunications, consumer utility,
cigarette and prepared food and beverage taxes, which are partially offset by
anticipated declines in other areas due to current economic conditions as well as State
budget cuts; and revenues with projected decreases over the prior fiscal year include
sales tax, business license, housing of federal prisoners and various other state
revenues.
(See the Financial Report on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the Financial Report for
the month of July 2008 would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-GRANTS-SCHOOLS: The Roanoke City School Board submitted a
written report requesting appropriation of funds to various program accounts; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
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Council Member Mason offered the following budget ordinance:
(#38234-091508) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments, local grants, local match, and fees amending and
reordaining certain sections of the 2008-2009 School Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 519.)
Council Member Mason moved the adoption of Budget Ordinance No. 38234-
091508. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Vice-Mayor Lea offered the following
resolution designating the Vice-Mayor as the Voting Delegate and Council Member
Rosen as the Alternate Voting Delegate for the Annual Business Session and meetings
of the Virginia Municipal League, and designating the City Manager as the Staff
Assistant for any meetings of the Urban Section, in connection with the Annual Virginia
Municipal League Conference to be held on October 19 - 21,2008, in Norfolk, Virginia:
(#38235-091508) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 72, page 521.)
Vice-Mayor Lea moved the adoption of Resolution No. 38235-091508. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-G.
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MOTION AND MISCELLANEOUS BUSINESS:
COMPLAINTS-SEWERS AND STORM DRAINS: Vice-Mayor Lea called
attention to correspondence from citizens expressing concern about the Boot Camp at
Breckinridge Fitness Center; and inquire about the matter. He commented about a
sewer extension project meeting in involving residents in the Fairhope area, whereby he
learned that in order for the Western Virginia Water Authority to use a grant, at least 80
per cent of the residents had to be in agreement, out some of the residents have
expressed concern over their proposed cost and wanted assistance from the City with
the cost of the project. Lastly, he asked the City Manager to monitor the situation;
whereupon, she remarked that the issue was being handled by the Director of Parks
and Recreation.
(See copy of responses from City staff on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will .be referred immediately for response, recommendation or
report to Council.
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COMPLAINTS-FLEA MARKET: Stefon Wallace, 5002 Hollyhock Road, N.W.,
appeared before the Council and expressed concern about the storage of outdoor I
merchandise at Happy's Flea Market on Williamson Road in northwest Roanoke.
(See copy of response from City staff dated September 19, 2008, on file in the City
Clerk's Office.)
COMPLAINTS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council with regard to the economic condition of the City.
COMPLAINTS: Evelyn Bethel, 35 Patton Avenue, N. W., appeared before the '
Council and spoke about the location for holding Council informal work sessions.
CITY MANAGER COMMENTS:
YMCA-CIVIC CENTER: The City Manager announced that she attended the
Ribbon Cutting/Renaming of the Orange Avenue YMCA Ceremony on Friday,
September 12, noting that the name was changed to the Gainsboro YMCA. She also
mentioned a Community Summit scheduled to be held on September 23 in the Civic
Center Exhibit Hall from 6:00 p.m. - 8:00 p.m., and encouraged citizen participation.
At 6:30 p.m., the Council meeting was declared in recess for a Closed Meeting
the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal
Building.
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At 7:00 p.m. on Monday, September 15, 2008, the Council meeting reconvened
in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., City of Roanoke, Virginia with Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, Vice-Mayor
Sherman P. Lea, Gwendolyn W. Mason, Alvin L. Nash, and Mayor David A. Bowers-7.
ABSENT: None.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann Shawver, Director of Finance; Stephanie M. Moon, City
Clerk; and Sheila Hartman, Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS: Council Member Mason
expressed sympathy to the family of the late Christene A. Montgomery. She presented
the family with a letter of condolences.
(See letter on file in the City Clerk's Office.)
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk. having advertised a public hearing for Monday,
September 15, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Roanoke Valley Christian Church (Trustees of Roanoke Valley) to rezone
property on Hershberger Road, N. W., Official Tax No. 2671103, from R-7, Residential
Single Family District, to IN, Institutional District, for uses permitted in the zoning district,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 29, 2008, and Friday September 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending I
approval of the request to rezone, finding that the application to rezone the subject
property to be consistent with the Zoning Ordinance, Vision 2001-2020, and the
FairlandNilla Heights Neighborhood Plan; and rezoning of the subject property to IN
District to be appropriate to the site's existing physical improvements, land use and the
surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38236-091508) AN ORDINANCE to amend S 36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 522.)
Council Member Mason moved the adoption of Ordinance No. 38236-091508.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the rezoning request. There being none, the Mayor declared the public
hearing closed.
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There being no questions and/or comments by the Council Members, Ordinance
No. 38236-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-ZONING: Pursuant to Resolution 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 15, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City Planning Commission that Chapter 36.2, Zoning, Code of the
City of Roanoke (1979), as amended, be amended and reordained as follows:
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(1 )
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Section 36.2-205, Dimensional requlations, Article 2, Zoninq
Districts, by amending subsections (f)(2)(A)(ii) and (f)(4) to change
the minimum front yard depth and to clarify the application of the
maximum front yard requirements;
(2) Section 36.2-314, Commercial Districts (CN, CG, CLS), by
amending subsection (e) to clarify pedestrian access in the CN, CG
and CLS Districts, and to require handicapped accessible
pedestrian pathways, separation of pedestrian access from
vehicular traffic, and raised crosswalks in some circumstances;
(3) Table 323-1, Section 36.2-323, Institutional District (IN), to clarify
the maximum front yard in the IN District;
(4) Table 340-1, Section 36.2-340, Use Matrix, Division 4, Use Matrix,
to permit portable storage containers as accessory uses in the 1-1,
1-2 and INPUD Districts, to permit single family attached dwellings
as a permitted use in the MXPUD District, and to permit pet
crematoriums as a permitted use in an 1-1 District;
(5)
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Section 36.2-403, Accessorv uses and structures, by amending
subsections (b)(6) and (c) to specify exclusions from maximum
square footage, setback, and spacing requirements, and by adding
new subsection (1) to exclude certain accessory structures from the
cumulative square footage total and setback and spacing
standards, and to include regulations pertaining to portable storage
containers;
(6) Section 36.2-410, Fences and walls, by amending subsections (a)
and (b) to add arbors and trellises and specify the applicability of
certain standards for fences and walls, and by adding new
subsection (c) to regulate arbors and trellises and to include
standards for such structures;
(7) Section 36.2-429, Temporarv uses, by amending subsection (d) to
exclude from certain regulations portable storage containers
allowed as accessory uses;
(8) Section 36.2-571, Zoninq Violations, by adding new subsections
(a)(3) and (a)(4) to allow the Zoning Administrator to obtain an
inspection warrant under certain circumstances to determine
whether zoning violations exist;
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(9)
Section 36.2-610, Utilities, to specify the permitted location of
certain transformers;
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(10) Section 36.2-648, Parkinq area landscapinq, by amending
subsection (b)(5)(B) to correct the spelling of "farther";
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(11) Table 652-2, Required Off-Street Parkinq Spaces, Section 36.2-
652, Section 36.2-652, Minimum off-street parkinq, to revise the
minimum off-street parking requirement for medical clinic and to
add "Dwelling, Single-family attached" and "Pet crematorium" to the
table;
(12) Section 36.2-654, Off-street parkinq area standards, by amending
subsections (c) and (f) to clarify pedestrian access in the CG and
CLS Districts, to require handicapped accessible pedestrian
pathways, raised crosswalks in some circumstances, and
separation of pedestrian access from vehicular traffic, to clarify the
location requirements for driveways, to add the R-12, R-7, R-5 and
R-3 zoning districts to the table for driveway widths, to add a
section relating to the circumstances under which maximum
driveway widths may be exceeded, and to add a section relating to
the design of driveway entrances;
(13) Section 36.671, Buildinq-mounted siqns, by amending subsection
(a) allowing building-mounted signs to face a parking lot under
certain circumstances;
(14) Section 36.2-704, Nonconforminq structures, by amending
subsection (d) to permit the repair, rebuilding or replacement of a
building damaged or destroyed by a natural disaster; and
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(15) Appendix A, Definitions, by revising the definition of "Yard, front,"
and adding definitions for "Arbor," "Dwelling, Single-Family,
attached," "Pet crematorium," "Street," and "Trellis."
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 29, 2008, and Friday September 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the proposed amendments.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Trinkle offered the following ordinance:
(#38237-091508) AN ORDINANCE amending and reordaining Section 36.2-205,
Dimensional requlations; Section 36.2-314, Commercial Districts (CN, CG, CLS); Table
323-1 of Section 36.2-323, Institutional District (IN); Table 340-1 of Section 36.2-340,
Use Matrix; Section ~36.2-403, Accessory uses and structures; Section 36.2-410,
Fences and walls; Section 36.2-429, Temporary uses; Section 36.2-571, Zoninq
Violations; Section 36.2-610, Utilities; Section 36.2-648, Parkinq area landscapinq;
Table 652-2, Required Off-Street Parkinq Spaces, of Section 36.2-652, Minimum off-
street parkinq; Section 36.2-654, Off-street parkinq area standards; Section 36.2-671,
Buildinq-mounted siqns; Section 36.2-704, Nonconforminq structures; and Appendix A,
Definitions, of Chapter 36.2, Zoninq, of the Code of the City of Roanoke (1979), as
amended, for the purpose of updating and clarifying the City's zoning ordinance; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 523.)
Council Member Trinkle moved the adoption of Ordinance No. 38237-091508.
The motion was seconded by Council Member Rosen.
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The Mayor inquired if there were persons present who wished to speak in
connection with the rezoning request. There being none, the Mayor declared the public
hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38237-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
ECONOMIC DEVELOPMENT-BROWNFIELDS-NEIGHBORHOOD PLANS:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Monday, September 15, 2008, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to amend Vision 2011-2020, the City Comprehensive Plan, to
include the Mountain View/Norwich Corridor Plan dated August 22, 2008, to help guide
brownfield redevelopment within the Mountain View/Norwich corridor, using strategies,
policies and actions outlined in the plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 5, 2008.
I (See publisher's affidav~ on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending I
approval of the Mountain View/Norwich Corridor Plan as a component of Vision 2001-
2020.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(38238-091508) AN ORDINANCE approving the Mountain View/Norwich
Corridor Plan dated August 22, 2008, and amending Vision 2001-2020, the City's
Comprehensive Plan, to include such Plan; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, See Ordinance Book No. 72, page 540.)
Council Member Mason moved the adoption of the resolution. The motion was
seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak in
connection with the approval of the Plan. There being none, the Mayor declared the
public hearing closed.
The City Manager remarked that she was prepared to present a briefing I
regarding brownfields, which was previously deferred at the 2:00 p.m., session of
Council.
Ian Shaw, Senior City Planner, reviewed the brownfields project, stating that
brownfield is property the redevelopment of which is hindered by either real or
perceived environmental contamination; brownfields are typically industrial or
commercial properties (e.g., gas stations, dry cleaners, etc.), but can include other
properties where environmental issues may be present. He explained that within the
past 20 to 30 years, the economy has shifted away from manufacturing to a service and '
technology based economy and has left a number of industrial corridors abandoned,
vacant or otherwise underused properties, which represent a tremendous opportunity
for reuse that represents a strategic growth opportunity for the City as most of its land
has been developed; and if the City wants to continue to grow, it has to continue to
make the best use of its resources.
Mr. Shaw indicated that there are some challenges in dealing with brownfields,
that at the national level there are issues with funding for cleanup, availability,
environmental data, funding for demolition of obsolete or dilapidated buildings, issues
with liability views, such as who is ultimately responsible for cleaning up the sites, and
issues with property assembly. He added that brownfield sites have to compete with
relatively near greenspace, and also, developers who do not have a lot of familiarity with I
development on a brownfield site.
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Angie Williamson, Housing Development Specialist, stated that the creation of
the plan was one of the first steps in implementing the Citywide Brownfield Plan, which
recommends specific corridor plans; the Mountain View/Norwich corridor is along the
Roanoke River from roughly Bridge Street to 13th Street, S. W.; and the purpose of the
Plan is to identify strategies for revitalization of the abovementioned corridor and merge
land use options from neighborhood plans with policy and action recommendations as
set forth in the Citywide Brownfield Plan. She further stated that the City felt it was an
opportune time to revitalize the area, inasmuch as there is a flood reduction project, the
greenways investment, the Mountain View Recreation Center, as well as the Hurt Park
initiative to the north and that downtown development is moving westward.
She indicated that several meetings have been held with the residents and
business owners over a year and a half as the plan was being created; some of the
ideas and comments were incorporated into the plan, such as no additional industrial
activity in the neighborhood, and the viable business owners to remain a part of the
corridor.
Following in-depth dialogue with regard to the long term land use incorporating a
new special use district to allow for commercial uses, residential uses, limited light
industrial uses, and mixed uses, Ordinance No. 38238-091508 was adopted by the
following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
BONDS/BOND ISSUES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September 15,2008, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider approving the issuance by the
City of its general obligation bond or bonds in an amount estimated not to exceed
$7,500,000.00 for the purpose of financing certain capital improvements for William
Fleming High School in the City of Roanoke, (the foregoing bonds, the "Bonds"), the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 22,2008, and Friday, August 29,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The Director of Finance submitted a written report recommending authorization
to issue $7.5 million in Interest Rate Subsidy Program Bonds - Virginia Public School
Authority (VPSA) School Financing Bonds - Series 2008(A); and to issue $10.85 million
in Virginia Public School Authority (VPSA) School Bonds - Series 2008(B).
(For full text, see report on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(38239-091508) A RESOLUTION authorizing the issuance of not to exceed
$7,500,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2008(A), to be sold to the Virginia Public School Authority and providing for the form and
details thereof.
(For full text of resolution, See Resolution Book No. 72, page 541.)
Council Member Trinkle moved the adoption of the resolution. The motion was
seconded by Council Member Mason.
The Mayor inquired if there w~re persons present who wished to speak in
connection with the issuance of the bonds. There being none, the Mayor declared the
public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38239-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following resolution:
(38240-091508) A RESOLUTION authorizing the issuance of not to exceed
$10,850,000.00 General Obligation School Bonds of the City Of Roanoke, Virginia, Series
2008(B), to be sold to the Virginia Public School Authority and providing for the form and
details thereof.
(For full text of resolution, See Resolution Book No. 72, page 551.)
Council Member Mason moved the adoption of the resolution. The motion was
seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak in
connection with the rezoning request. There being none, the Mayor declared the public
hearing closed.
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There being no questions and/or comments by the CounCil Members, Ordinance
No. 38240-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY PROPERTY-ECONOMIC DEVELOPMENT: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday,
September 15, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to a proposal to convey certain City-owned property to Anstey Hodge
Advertising Group, designated as Roanoke City Tax Map No. 3012827, which is located
at 120 Commonwealth Avenue, N.E., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of the necessary documents, including a deed of sale to complete the sale of the
property to Anstey Hodge Advertising Group, Inc., subject to approval as to form by the
City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(38241-091508) A ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of City owned property designated
as Tax Map No. 3012827, located at 120 Commonwealth Avenue, N. E.; and
dispensing with the second reading of this ordinance.
(For full text of ordinance, See Ordinance Book No. 72, page 562.)
Council Member Trinkle moved the adoption of the ordinance. The motion was
seconded by Council Member Nash.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
In response to the property in question, the City Manager advised that the
property had been used as a car wash business formerly known as Howard's Car Care.
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There being no additional questions and/or comments by the Council Members, I
Ordinance No. 38241-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
CITY PROPERTY-ECONOMIC DEVELOPMENT: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday,
September 15, 2008 at 7:00 p.m., or as soon thereafter as the matter may be heard,
with regard to a proposal to convey certain City-owned property to Southeast STB
Portfolio, LLC, designated as Roanoke City Tax Map No. 4015001, which is the plaza
area located between the Sun Trust Building and the Jefferson Street right-of-way, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, September 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a deed and other appropriate documents necessary to transfer Tax Parcel 4015001
to Southeast STB Portfolio, LLC, subject to approval as to form by the City Attorney.
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(38242-091508) A ORDINANCE authorizing the proper City officials to execute a
deed conveying to Southeast STB Portfolio, LLC, certain City owned property located
between the Suntrust Building and Jefferson Street right-of-way, and identified as Tax
Map No. 4015001, upon certain terms and conditions; authorizing the City Manager to
execute such further documents and take such further action as may be necessary to
accomplish the above matters; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, See Ordinance Book No. 72, page 563.)
Council Member Mason moved the adoption of the ordinance. The motion was
seconded by Council Member Rosen.
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The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38242-091508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor stated that City
Council sets this time as a priority for citizens to be heard; and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
PARKS: Ms. Claire English, 512 Allison Avenue, S.W., 512 Allison Avenue,
S. W., appeared before the Council and spoke about a Highland Park Conservancy.
She indicated that the conservancy was seeking volunteers to help keep Highland Park
beautiful in conjunction with Roanoke City's Adopt a Park program.
At 7:40 p.m., the Mayor declared the Council meeting in recess to be reconvened
in Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building.
At 8:28 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Mason moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen, and Mayor
Bowers-7.
NAYS: None-O.
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OATHS OF OFFICE-MILL MOUNTAIN DEVELOPMENT COMMITTEE: The I
Mayor advised that the Council had instructed the City Clerk to advertise a notice for an
additional member to serve on the Mill Mountain Development Committee for a term
ending June 30, 2009, subject to reappointment for a term of three years which will
allow time for the Committee to act on certain items, including implementation of bylaws
for the Committee and staggered three year terms of office; whereupon, he opened the
floor for nominations.
Council Member Mason placed in nomination the name of Kae Bolling.
There being no further nominations, Ms. Bolling was appointed as a member of
the Mill Mountain Development Committee for a term ending June 30, 2009, by the
following vote:
FOR MS. BOLLING: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen,
and Mayor Bowers-7.
OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: The Mayor advised
that there are two vacancies on the Youth Services Citizen Board created by the
expiration of the three-year terms of office of Abbi F. Church and Antwan Lawton on
May 31,2008; whereupon, the Mayor opened the floor for nominations.
Council Member Trinkle placed in nomination the name of Michael D. Wray.
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Vice-Mayor Lea placed in nomination the name of Raheem L. Muhammad.
There being no further nominations, Messrs. Muhammad and Wray were
appointed as members of the Youth Services Citizens Board for terms ending May 31,
2011, by the following vote:
FOR MESSRS. MUHAMMAD AND WRA Y: Council Members Trinkle, Lea,
Mason, Nash, Price, Rosen, and Mayor Bowers-7.
OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor advised that there is
a vacancy on the Fair Housing Board created by the resignation of The Reverend
Frank W. Feather for a term ending March 31, 2010; whereupon, he opened the floor for
nominations:
Vice-Mayor Lea placed in nomination the name of Rhonda A. Chewning.
There being no further nominations, Ms. Chewning was appointed as a member
of the Fair Housing Board for a term ending March 31,2010, by the following vote:
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FOR MS. CHEWNING: Council Members Trinkle, Lea, Mason, Nash, Price,
Rosen, and Mayor Bowers-7.
OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: The Mayor
advised that there are two vacancies on the Economic Development Authority created
by the expiration of the four-term of office of Charles E. Hunter, III, on October 20, 2008;
and resignation of Stuart Revercomb on October 20, 2009; whereupon, he opened the
floor for nominations:
The names of Charles E. Hunter, III, and Chris D. Berry were placed in
nomination.
There being no further nominations, Mr. Hunter was reappointed for a term of
four years ending October 20, 2012; and Mr. Berry was appointed to fill the unexpired
term of Stuart Revercomb ending October 20, 2009, as Directors of the Economic
Development Authority, by the following vote:
FOR MESSRS. HUNTER AND BERRY: Council Members Trinkle, Lea, Mason,
Nash, Price, Rosen, and Mayor Bowers-7.
The City Attorney was instructed to prepare the appropriate measures for action
by the Council at its next regular meeting on Monday, October 6, 2008, reappointing Mr.
Hunter and appointing Mr. Berry as Directors of the Economic Development Authority.
OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor advised that the
expiration of the three-year terms of office of Thomas W. Ruff, Stan Smith, and Greg
Spangler as members of the Towing Advisory Board October 31,2008; whereupon, the
Mayor opened the floor for nominations.
The names of Thomas W. Ruff, Stan Smith and Greg Spangler were placed in
nomination.
There being no further nominations, Messrs. Ruff, Smith and Spangler were
reappointed members of the Towing Advisory Board for terms of three-years, each,
ending October 31,2011.
FOR MESSRS. RUFF, SMITH AND SPANGLER: Council Members Trinkle,
Lea, Mason, Nash, Price, Rosen, and Mayor Bowers-7.
VIRGINIA MUNICIPAL LEAGUE-ENVIRONMENTAL POLICY: The Mayor
advised that there is a vacancy on the Virginia Municipal League Environmental Quality
Policy Committee created by the resignation of Council Member Gwendolyn W. Mason;
whereupon, he opened the floor for nominations.
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The name of Council Member Court G. Rosen was placed in nomination.
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There being no further nominations, Council Member Rosen was appointed as
the elected-official to the Virginia Municipal League Environmental Quality Policy
Committee.
ARCHITECTURAL REVIEW BOARD-HOUSING AUTHORITY: The Mayor
advised that there are vacancies created by the expiration of the four-year terms. of
office of James Lee, Anita Powell, and Jim Allen as Commissioners to the Roanoke
Redevelopment and Housing Authority on August 31, 2008; and the expiration of the
four-year term of office of Robert Richert as a member of the Architectural Review
Board ending October 1, 2008; whereupon, he announced that the Council has afford
the following individuals a public interview on October 6, 2008, commencing at
4:00 p.m., in the Council Chamber:
Architectural Review Board
Barbara Delaney
Coleman Gutshall
Mary Hagmaier (Dykstra)
Winfred Noell
Robert Richert
Roanoke Redevelopment and Housinq Authoritv
Delores Ferguson
Edward Garner
Joseph Lee
Robert Manetta
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At 8:28 p.m., the Mayor declared the meeting in recess until Tuesday,
September 30, 2008, at 8:30 a.m., in the City of Roanoke Police Department
Community Room, 348 Campbell Avenue, S. W., for a Council Retreat.
The Council meeting was reconvened on Tuesday, September 30, 2008, at
8:30 a.m., in the City of Roanoke Police Department Community Room, 348 Campbell
Avenue, S. W., for the all day Council retreat.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L.
Nash, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Deputy City Clerk.
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OTHERS PRESENT: James Grigsby, Assistant City Manager for Operations;
R. Brian Townsend, Assistant City Manager for Community Development; and Dr.
William R. Kennan, Interim Associate Dean, College of Humanities and Behavioral
Sciences, Radford University.
Dr. Kennan stated that his purpose was to help direct discussion, keep
discussion on track, record what is being discussed, and mainly, encourage the Council
to develop outcomes and action plans for the important issues, as identified. He
pointed out that one concern that had been shared with him was how the Council
conduct business and manage relationships with one another.
Following feedback from the Council, Dr. Kennan identified the following issues:
. When do people speak?
· Big issues: How to handle and make decisions?
· Communication (need more structured communication).
· Conflict and how to manage it.
. Leadership.
Dr. Kennan asked the Council Members to work together, identify goals and find
ways to achieve the abovementioned items in order for them to be as productive and
efficient as possible.
There was discussion about balancing the rotation of comments by Members of
Council during consideration of agenda items; whereupon, the Mayor explained the
process of chairing the Council meetings, allowing opportunities for discussion, and
calling on the City Clerk for a roll call vote following discussion.
The following issues were identified and agreed upon:
Protocol Issues (Aaenda and MeetinQs)
· Citizen speakers (Hearing of Citizens Upon Public Matters) - agreed to
move agenda item to first part of agenda as item number 3 (2:00 p.m.
session only) so they won't have to wait so long to speak; speakers will
still be allowed 3-5 minutes, depending on the number of speakers who
have pre-registered to speak. (Mr. Nash, City Attorney and City Clerk
were requested to work together to prepare the proper measure to amend
Section 2-15. Rules and Procedures, of the City Code to be considered at
the October 23,2008, Council meeting.)
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. All speakers are to be shown on television from a frontal view
. Briefings - morning and afternoon briefings will be held in the Council
Chamber so they can be televised by RVTV; Joint Meetings, if televised in
the future, each entity is to be notified and be in agreement (City Manager
and City Clerk to work out logistics; to begin on December 1, 2008, if
possible.)
. Presentations will be allowed up to 15 minutes, rather than 10 minutes,
unless waived by City Council
. Briefing information to be given to Council in their agenda package prior to
the meeting, and contain a summary of information when applicable
. Closed meeting and/or privileged and confidential information is to be
contained in a sealed, marked envelope; or give notice to the Council that
information has been withheld with the concurrence of the Mayor and/or
Vice-Mayor
. Podium issue (At the Mayor's discretion - - it is to remain the same.)
. Invocation to be given by clergy of all religions at 2 and 7 p.m. sessions,
being cognizant that not everyone is a Christian; Mayor and Vice-Mayor to
continue as "fillers" (City Clerk to provide rotation of clergy.)
. Travel reimbursement for local mileage for Mayor and Vice-Mayor.
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Process Issues - Information
. Get infonnation on Thursdays; advance warning of issues; Closed Session I
information, if any, in sealed/marked envelopes to Council
. Information to be available to all Council Members
. Alignment of issues
. Develop structure for communicating with one another
. Pipeline/Spreadsheet - City Council has need for a "work plan". (City Manager
directed to create a spreadsheet containing projects and other items, summary
information, important dates, costs and budget information, timeframes,
sequences, prioritization, etc.; information to be updated from time to time; to be
used as a template for the future to have continuity from one Council to another.
City Manager directed to prepare a trial run spreadsheet of 2-3 items for
Council's review and comment, and she is to determine the method of delivery to
City Council.)
With regard to the administrative and political agenda aspects, and the need for a
process that will impact matters equally, the City Manager was requested to give the
Council a listing of 5 - 7 issues, barring any that she thought the Council must grapple
with over the next six months to a year.
She called attention to several projects and activities which had been approved
by prior Councils that do not require Council action, i.e.: the bid for construction of the I
Fire Station on Orange Avenue that will consolidate two fire stations (12th and Loudon
Avenue and 24th Street, N. W.)
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She presented the following list of items that would need to be addressed over
the next year:
· Changing budget issues/reductions in funding sources (directive from
State will need to be responded to within 30 days or less)
. Country Side issue
. Amphitheater
. Market Building
· Carilion Clinic/Medical School (need to stay on timeline because they are
critical to the continued economic vitality/stability of the community; need
to find resources to complete the project)
· Requests from Goodwill Industries and other nonprofit organizations
. Passenger Rail Service
Ms. Burcham pointed out that the Roanoke community had turned the corner
with regard to stabilizing its population; but what is critical is the support for education
and its perceived quality - - it is necessary for attracting new citizens, adding that the
Council will need to be supportive of the separation of roles between the School Board
and the City Council - ;.. each having an appropriate role in the education process.
- Council Member Nash inquired about the parking situation in downtown,
considering the opening of the new Art Museum, and the development of additional
living quarters downtown. Ms. Burcham indicated that the downtown parking was not a
"top 5 or 10" issue because she was of the opinion that the proposed trolley system
would have an impact on the parking issue; and, if funding allows, in the future an
internal trolley shuttle system located in the downtown area would solve any other
parking problems. She pointed out that Downtown Roanoke Inc., has formed a parking
committee to study the issue, and she suggested that the Council wait on the outcome
before making any parking decisions. She concluded that the parking plan would be
revisited in the future.
Dr. Kennan summarized that the Council wanted information from the
administration assimilated through a "pipeline", which could take the form of briefings,
summaries, etc.
After further discussion, it was the consensus of the Council that information be
provided on a continuing basis from the City Manager in a spreadsheet format briefing
the Council on pipeline projects.
As a starting point for the initial spreadsheet, Ms. Burcham asked the Council to
identify a list of items of importance, along with any other items that had been deferred.
The Council offered the following items:
202
. Market Building; School System - track and field, William Fleming High
School stadium; Mill Mountain; Country Side; Amphitheater; Main
Library; Green space downtown and connectivity; Jefferson Street
Corridor and Elmwood Park; City's lighting policy for the Mill Mountain
Star; Stormwater Management
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. Social Services issues; overcrowding at Rescue Mission; cutting of
funding to organizations that provide services, clothing, etc., for
children
. Comprehensive Plan for Parks &. Recreation and Libraries, and the
next big issues facing the Council in this regard; River Management
Plan
. Research into changing the tax freeze rate for elderly and disabled
citizens living in the City, and the resultant impact on the City's budget
. Economic Development (CVT Medical School); William Fleming High
School stadium; Center in the Square; social services and nonprofit
funding; teacher salaries (School Board issue, but City funds); public
safety employee salaries; greenways (leadership in jurisdictions);
renovation of schools (last done 10-20 years ago); conservation at Mill
Mountain and Carvins Cove; concentration of government offices
downtown; City Market Building; Country Side, tennis center and
Olympic swimming pool; saving Patrick Henry Hotel; Community
Amphitheater in Elmwood Park; real estate tax cut; stabilization of
City's bond rating; Civic Center parking; Highway Projects: 1-581
interchange at Valley View Mall, funding of VDOT construction within
City limits, Elm Avenue and 1-581 interchange improvements; RCIT
update; Courthouse improvements; Airport round-about
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Dr. Kennan suggested that the City Manager start with 2 - 3 items on the initial
spreadsheet in order to give the Council an idea of what it would look like. He asked if
there were any other kinds of communication issues that needed to be addressed.
There was discussion regarding issues concerning being caught off guard by
items brought up at Council meetings; the need for the Council to take personal
responsibility seriously; working together to develop better relationships, build trust and
understanding of one another in order to become a more effective Council. The
following priorities and strategies were offered:
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· Communicating with one another - need structure; avoid surprises
· Developing trust with one another
. Continuity from Council to Council
· How one disagrees publicly/privately; be more respectful, no personal
attacks
. Dealing with stakeholder issues
· Conduct business according to adopted Rules of Conduct
· Avoid questioning someone's motive - - stick with the issue
· Send note to Mayor if need a break or for personal reasons, etc.
· Refrain from speaking across one another - - address the chair at the
meetings instead
Dr. Kennan commented that in general he has found that groups are better when
they are able to affirm other people's perceptions; City Council is a collection of
individuals, and the intent of the retreat is to help move toward being a "group". He
recommended that they continue the affirmation of one another, in order to help move
them forward to becoming a stronger group with a stronger common vision.
At 12:45 p.m., the Mayor declared the session in recess.
At 1:15 p.m., the session reconvened with Mayor Bowers presiding and all
Members of Council in attendance.
DISCUSSION:
City Market Building
City Manager advised of a decision to close the City Market Building based upon
the suspension of all ten vendor permits and the state of the building during the repairs,
adding that the Health Director had advised that any repairs to all ten leased areas
must be completed before the vendors would be allowed to reopen. She indicated that
regular meetings and informal inspections were taking place, and the final inspection
will be performed by the Health Department.
She stated that each vendor was contacted as to whether they were interested in
handling their own repairs or would prefer the City's assistance, which would require the
City to bill them for the charges. She pointed out that one vendor had requested that all
repairs be paid for by the City, and that the vendor was referred to the signed lease
agreement regarding their responsibilities.
204
Ms. Burcham reminded the Council of the decision to execute leases with the I
vendors on an annual basis in order to allow the City maximum flexibility in managing
those spaces until a future decision could be made regard the type(s) of renovation.
She remarked about desiring to open the Market Building as soon as possible for the
purpose of having a discussion with the vendors about a possible reopening event or
activity.
Council Member Mason asked if the City was keeping track of the clean-up
costs; whereupon, Ms. Burcham advised that she did not have a breakdown of the
costs, however, there were individual records, per contractor, for each vendor. She
commented that the last figure given was approximately $49,000.00 for the common
area and stalls, adding that the cleaning of the kitchen hoods was a stumbling block,
mainly due to the fact that previous cleaning efforts were not done thoroughly.
Vice-Mayor Lea inquired about the various inspection dates; whereupon, Ms.
Burcham stated that an inspection was performed in July 2008; issues with mice in
September 2008; weekly follow-up visits and reports from extermination people; and
thorough inspections by the Health Department of all the areas prompted the decision to
pull all ten permits.
Council Member Trinkle suggested that a hybrid RFP be developed internally to
identify how the City Market Building could be renovated in order to make the effort to I
get there sooner.
Council Member Nash suggested that the Council consider a cease and desist of
any repairs and close the Market Building and instead accelerate the repair and/or
renovation process; and in the meantime, the City should devise a plan to support
vendors during the displacement. Council Member Rosen concurred and further
suggested thereafter a RFP for management of the Market Building be created.
Council Member Trinkle emphasized that the Market Building is an enormous
asset to the City, and pointed out that management options could be a hybrid with
Downtown Roanoke Inc.; leases and terms of usage could be changed to accommodate
vendors, along with a design using the inside/out approach; and he also suggested that
a decision be made to close the streets on either side of the building, as proposed.
In response to Council Member Rosen's remarks regarding the heating and air
conditioning units, R. Brian Townsend, Assistant City Manager for Community
Development, stated that the Architectural Review Board selected the back corner of
the Market Building for placement of the heating and air conditioning units due to the
least visible area, adding that functioning of the hood venting and heating/air
conditioning system is difficult in the building because of the design of the roof; and the
mezzanine would need to be rebuilt since it cannot structurally support the weight of
seating. He indicated that the design process and cost was the key, followed by the
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concept design and functionality; and if the City could internalize the design process, it
would expedite the process for evaluating the concepts.
The City Manager reminded the Council that there needed to be a public
process, noting several months would be needed if City Council wanted to proceed
expeditiously with a wholesale renovation. She thought it would be in the best interest
to allow vendors to reopen, with a notice being given to the public.
Council Member Mason asked about the design that would be used by the City
and how would the City pay for it; whereupon, the City Manager replied that the funds
set aside were used on the exterior doors, however, there was some cash funded
projects that could possibly be reallocated to cover the proposed expense, adding that
the design group estimates a cost of about $350,000.00.
Vice-Mayor Lea stated that the City needed to be careful inasmuch as the City
Market Building is a major commodity; the City had to be good stewards of the
taxpayers' money and maintain the building better than in previous years. He disagreed
with how the matter had been handled, and wanted some answers prior to the City
committing to anything else pertaining to the Market Building.
Council Member Trinkle asked if it would take $350,000.00 to design the vendor
stalls, mezzanine and third floor; whereupon, Mr. Townsend responded in the
affirmative, adding that the building was an old structure and needed electrical and
plumbing upgrades, and if this was to be a generational investment in the building,
some building systems would have to be upgraded with the renovation. Council
Member Trinkle stated that the City needed to decide whether to proceed with another
RFP or process internally, as well as designating the City Manager to start the process
to close the Market Building, effective March 1, 2009.
Since Council Member Nash was not aware of the funding issues, he
emphasized that the bond with the vendors was a commitment, and preferred that the
City accelerate the entire process, rather than close the building twice. Upon
completion of the renovations, he would prefer offering the vendors a three - five year
lease in the future.
The City Manager reminded the Council that she had previously suggested that
the City not complete the development of a RFP until (1) public input had been
received, and (2) a customer survey be conducted after the Market Building was
reopened. Given the Council's interest, she wanted the Council to review the RFP to
make sure it was either broad or narrow enough, and requested that the Council define
"broad" for use in the RFP, since they were about 30 days from creating a RFP.
Having discussed usage for the Market Building, Council Member Trinkle
suggested that the Mezzanine be converted into retail space; the second and third
floors be used for charity, convention or visitor type functions.
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Council Member Mason asked for an explanation as to the difference between
Council Member Trinkle's suggestion and the DRI proposal; whereupon, Council I
Member Trinkle replied that DRI's proposal was very expensive, with a different concept
that appeared to be a little more risky - - more retail as opposed to food court use.
The Mayor stated that the Council had stated with elaboration their direction for
the City Manager regarding an RFP, with the option that the City Manager report to the
Council a recommendation that the design could be done internally.
The City Manager stated that if the Council was committed to a major renovation
of the Market Building, she thought the City should control the design process rather
than outsource. Furthermore, unless the Council and the community could be more
specific about the type of renovation, it would not matter if a RFP was developed; and if
it is determined that a RFP would be beneficial, the City would be well served to receive
public input first, in order that there be no mistaking the desired end result. She added
that there are basically two factions in the community: (1) those who want to leave the
building as is, and (2) those who like what is there, but would prefer improvements so
that the building might remain open longer, offering other activities that would make it a
24-7 building as opposed functioning only between the hours of 11 :00 a.m. and
2:00 p.m.
Following in-depth dialogue, the meeting was declared in recess at 2:45 p.m.
At 3:00 p.m., the session reconvened with Mayor Bowers presiding and all I
Members of the Council in attendance.
Dr. Kennan gave a topic summary of their accomplishments as follows:
Process:
Protocol (six issues)
Conflict communication
Information
. Time limits
. Get information on Thursdays; advance warning
. Information availability
. Everyone being on same page
. Alignment issues
. "Pipeline" of information
. Spreadsheet
Priorities: as stated previously (See page 203).
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OTHER ISSUES AND TOPICS:
Procurement Process:
Mayor Bowers explained the bid procurement process; and the roles of the
executive (City Manager) and the legislative branch (City Council) within said process.
He reminded the Council that thereafter, the procurement process becomes a legal
proceeding, and the Council could not interfere, otherwise it could be accused of having
influenced a decision; therefore, any questions, comments, etc., needed to be referred
to the Purchasing Manager.
The City Manager explained the process, noting that the Virginia Public
Procurement Act, which outlines the procurement process, covers all Virginia localities.
She pointed out that in a Closed Meeting, she may present her plan to the Council, and
advise them of her intentions; however, the Council does not make a decision at that
point; a Bid Committee reviews the responses to the RFP; the Purchasing Manager is
the conduit for questions - - not the City Manager. She again reminded the Council that
it does not get involved in 99 percent of the proposal, adding that if one Council Member
requests information from a response, all Members of the Council need to be made
aware of said request and must agree that the information may be made available --
then only those Council Members who are interested may receive said information. In
conclusion, she remarked that the entire bid process must be handled in an unbiased,
confidential manner.
Council Member Trinkle stated that City Council can always review how the RFP
is written; and responses submitted to the RFP's or other issues may be referred to the
Purchasing Manager. He was of the opinion that the Council now understood that if any
Member of Council wanted a copy of a response -- the request is as a group.
Mayor Bowers reiterated that with respect to certain procurement matters listed
on the spreadsheet, he has requested that the City Manager advise the Council when
the RFP has been issued, when a returned response is expected, etc.
Council Member Nash suggested that some type of publication be made
available that could educate the public on the roles of the Council and Administration.
The City Manager suggested that an article be written by a graduate student rather than
by City staff, which could be viewed as a propaganda piece.
There was discussion about attendance at the upcoming Annual Virginia
Municipal League Conference in October at the Norfolk Waterside in Norfolk, Virginia.
The City Clerk was instructed to advise the Council and Administration as to who would
be in attendance as well as accommodations.
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The City Manager commented that City staff was coordinating with The Hotel I
Roanoke and Conference Center on a bid to host the VML Conference in Roanoke in
2013, adding that there will be a "Come to Roanoke Next Year" theme. She asked that
thought be given to types of slogans, items, etc., that the City could distribute at the
Conference in Norfolk. She would share a mock-up and a video at the next Council
meeting.
Vice-Mayor Lea asked if travel for the VML and NLC Conferences could be
separate from the Council's individual budgets for the next fiscal year since each
Council member was allotted approximately $3,200.00 for out of town traveling. The
City Clerk was requested to discuss the matter with the Director of Management and
Budget.
Local Mileage:
Mayor Bowers commented that over the past month, he has kept record of the
local mileage in connection with traveling to attend various events on behalf of the City;
and thus far he has spent nearly $115.00 for approximately 200 miles, all of which could
be verified by his schedule. He pointed out that when he served as Mayor previously,
local mileage reimbursement was given.
The City Clerk stated that when preparing the Council's budget for the current
fiscal year, no funds were allocated for local mileage; and if local mileage were to be I
granted, approval by the Council would be necessary to transfer funds from the
Council's budget to an individual line item within the Mayor's budget. She pointed out
that the local mileage line item had been removed about six years ago, and the current
Council travel and expense policy does not mention reimbursements for local mileage.
Council Member Nash supported granting local mileage reimbursement to the
Mayor, stating the extra traveling that is required of the Mayor and the cost of gasoline.
The Director of Finance inquired if the discussion was about following the City's
policy for all employees for local mileage.
The City Manager confirmed the City Clerk's remarks in that a previous Council
had made the decision that no Council Member be reimbursed for local mileage;
however, she was of the opinion that the Council could alter its policy since there was
an administrative policy that governs local mileage and local mileage reimbursements
for up to 400 miles.
The Director of Finance insisted that whatever was agreed upon, a framework be
created that would support the reimbursement in the Council's policy so that when a
payment are made, it is backed up by the policy.
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Council Member Nash asked if a consensus could be determined or if the matter
required a formal motion; whereupon, the City Manager stated that action would be
necessary such as was taken by the previous Council. The City Attorney pointed out
that the Council should memorialize the action'in some way.
Council Member Nash suggested that the City policy on local mileage apply to
the entire City Council. The City Manager indicated that the Council's Travel and
Expense Policy would need to be amended since it did not speak to local mileage
reimbursements.
For .implementation, the City Manager suggested that the City staff develop a
statement regarding local mileage reimbursements for the Council for formal approval.
With regard to proclamations, Vice-Mayor Lea preferred that the Mayor allow
other Members of Council to sign proclamations that were being presented on behalf of
the Mayor; as well as including the name of the Council Member in the proclamation. .
Council Member Nash stated that if a Council Member had a specific entity that
he or she was doing something special for and initiated a proclamation, this should be
the exception - - not the rule from the Office of the Mayor; and he/she should be allowed
to take the credit for it.
The Mayor stated that he was all in favor of having their name and both
signatures on the bottom part of the proclamation, but really thought that the Mayor
needed to sign them. He was aware that there is the possibility that some may feel the
Mayor had slighted them if their signature was not on the proclamation.
Following discussion with regard to the matter, the Mayor agreed to allow the
Council Member's name to be mentioned in the proclamation, as well as his signature
and the Council Member as the presenter.
There being no further discussion, the Mayor declared the meeting adjourned at
4:18 p.m.
APPROVED
ATTEST:
~(h.ft7r)W
Stephanie M. Moon, CMC L
City Clerk
~
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ROANOKE CITY COUNCIL-REGULAR SESSION
October 6, 2008
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9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
October 6, 2008, at 9:00 a.m., in Room 159, Noel G. Taylor MuniCipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7, 2008.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason (arrived
late), Alvin L. Nash, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Deputy City Clerk. (
COMMITTEES-CITY COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Vice-
Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
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CITIZEN OF THE YEAR-CITY COUNCIL: A communication from Mayor
David A. Bowers requesting that Council convene in a Closed Meeting to discuss the
2008 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia
(1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from City
Manager requesting that Council convene in a Closed Meeting to discuss disposition of
publicly owned property, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section
2.2-3711(A)(3), Code of Virginia (1950), as amended, was before the body.
I (See communication on file in the C~y Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
(Closed Meeting was withdrawn due to the lateness of the hour following the 2:00 p.m.
session of the Council.)
BUDGET-CITY COUNCIL: A communication from City Manager requesting that
Council convene in a Closed Meeting to discuss the award of a public contract involving
the expenditure of public funds, pursuant to Section 2.2-3711 (A)(29), Code of Virginia
(1950), as amended, was before the body.
I
(See communication on file in the City Clerk's Office.)
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Council Member Price moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded I
by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY ON NOVEMBER 3,
2008, AT 12:00 P.M.:
. Meeting Schedule
. Update on HUD audit
. Senior Citizen Housing Development Program
o Prospect for federal initiative regarding senior citizen
development
. City Council Liaison
The Mayor asked that additional items for discussion be forwarded to the City
Manager or City Clerk.
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ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
BUSES-COMPLAINTS-YOUTH: Vice-Mayor Lea called attention to citizen
complaints regarding the relocation of the Valley Metro bus stop at JC Penney, Valley
View Mall. The City Manager stated that the General Manager and Valley Metro staff.
continues to work with the owners to try to identify another possible location closer to
the Mall, which is subject to approval by Valley View Mall since the Mall is located on
private property.
In response to concerns expressed by the Council regarding ridership by school
students, the City Manager remarked some of the student privileges have been revoked
and the matter has been referred to the Youth Services Superintendent and the Youth
Advisory Council for review. She also stated that the City will televise on RVTV the
appropriate behavior as required by Valley Metro, and the program also is being re-
evaluated. Upon receipt of information from the Youth Services Superintendent, a
report will be forwarded to the Council.
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Mayor Bowers requested that a meeting be scheduled with the Valley Metro
General Manager either on Monday, October 23 or Monday, November 3, to discuss the
abovementioned items.
BUS-SCHOOLS: The City Manager noted that the briefing with regard to the
Patrick Henry bus shelter has been deferred until a future Council meeting.
BRIEFINGS:
Storm Water Utility Fee
Philip Schirmer, City Engineer, reviewed a proposal for Storm Water Utility for the
Roanoke area, in order to better facilitate the repair and replacement of decaying
infrastructure and storm water drainage systems. He highlighted the following items:
Storm Water Basics
Watershed Map
FEMA Flood zones
Watershed areas within the City's Jurisdictional Boundaries
Storm Water Regulations
Storm Water Management
Regulatory Overview
Storm Water Quality Management
Current Storm Water Permit
Significant Storm Drainage Projects
Previous Studies
· Roanoke Regional Storm Water Management Plan - October 1997
· Storm Drain Capital Improvement Projects - December 2004
Typical Drainage Issue
Capital Project Location Map
Storm Drainage Resources
Virginia Localities Can Create Utilities for Funding Storm Water to Fund
Storm Water Management is a Utility Operation
Storm Water Utility Concept
Typical Steps to Establish a Storm Water Utility
Storm Water Utility Feasibility Study 2005
Regional Storm Water Utility
Billing Unit Determination Methodology Equivalent Residential Unit (ERU)
Current Storm Water Utilities in Virginia
Storm Water Utilities - Under Consideration
Future Challenges
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
In connection with the abovementioned presentation, Mr. Schirmer stated that
there is ever increasing regulation in storm water collection and water quality control,
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wherein such unfounded mandates are passed down to localities for implementation.
He pointed out that the City currently does not have the manpower to start the project, I
but it has to at least be placed in the "pipeline". He explained that the $60 million
project would have to be implemented in stages, such as the first stage would cost $3 to
$5 million the first year; and the additional cost to a residential homeowner would be
$3.00 to $5.00 a month.
It was also stated that the project would need to be self-sufficient; businesses,
churches, and other institutions would be charged according to the scope of the
"impervious surface", a land cover that repels water, restricts groundwater recharge,
generates large volumes of storm water, and degrades water quality, such as roofs and
parking lots; and the amount of surface coverage would be determined through
technology and use of the City's Geographic Information System (GIS), and after data
has been gathered, building permits would thereafter monitor any changes to a
property's impervious surface.
Following in-depth dialogue, the Council requested City staff to work with the
Western Virginia Water Authority and the Roanoke Valley Allegheny Regional
Commission to explore the possibility of the proposed utility fee, as well as identify
residential, institutional and industrial fees that would be charged; and it was suggested
that further discussion be held during the 2009-2010 budget study regarding the
proposed utility fee.
Fire-EMS Station Construction Update
I
Fire Chief David Hoback gave an overview of the Fire-EMS Station Construction:
History
New Station Construction Plan Objectives
Status - Phase I
Benefits - Phase I
Fire-EMS Station 10 (Airport) Sold
Progress - Phase II
Progress - Phase II (Current Phase of Construction)
Projected Benefits - Phase II
Phase III - Project Scope
Fire-EMS Station 5 - Site Plan
Phase III - Time Line
Fire-EMS Station 5
New Fire-EMS Station 5 - First Floor
New Fire-EMS Station 5 - Second Floor
Projected Benefits - Phase III
Projected Benefits - Phase III
Business Plan Complete - Spring 2010
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
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Discussion:
Vice-Mayor Lea suggested that the information, as presented to the Council, be
conveyed to the public due to concerns regarding the closing of certain fire stations.
Council Member Nash asked how many women were employed with the Fire
Department; whereupon, the Fire Chief replied there were currently nine. Council
Member Nash asked if the Department had a goal for recruitment; whereupon, the Fire
Chief responded that the Department was actively recruiting with the National Business,
College, the City high schools, Jefferson College of Health Sciences as well as
promoting women in fire services. He noted that the restriction for women was in the
physical abilities test wherein only a limited number of women are able to pass the test,
since it is based on national standards that must be approved by the Department of
Justice.
Mayor Bowers inquired about the outcome of the 24th Street and 12th Street
firehouses once vacated. Chief Hoback stated that there are no current plans.
Mayor Bowers inquired if the Airport Fire Department would be used as a back
up unit for the City. Chief Hoback said that the Airport Fire Department would respond
to the Airport only, adding that the fire engine and ambulance assigned to said station
would be relocated to the new station on Williamson Road and said building will be
demolished. Mayor Bowers also inquired about the response times staying the same;
whereupon, Chief Hoback indicated that the times would be maintained and by
relocating the stations, the times will actually enhance the performances.
In response to a question regarding a maintenance fund for each fire station, Ms.
Burcham stated that each building did not have a separate budget, only a single budget
whereby all the buildings are evaluated in terms of immediate, short-term, and long-term
maintenance needs.
The Mayor requested a briefing on maintenance of public facilities. .
Transportation Enhancement Proqram
Mark D. Jamison, Manager of Transportation, shared the following information
regarding the Transportation Enhancement Program:
· Initiated by Intermodal Surface Transportation Efficiency Act
(ISTEA) - 1991
· Creative projects that integrate transportation into communities and
the environment
. Purpose
o Improve non-motorized transportation
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o Enhance the public's traveling experience, revitalize
communities, and
o Improve the quality of life
. Not for traditional highway projects or roadway improvements
. Program continued through Transportation Equity Act for the 21 st
Century (TEA-21) in 1998 and the Safe, Accountable, Flexible
Efficient Transportation Equity Act: A Legacy for Users
(SAFETEA-LU) in 2005
. The latest legislation stresses mobility and protection of the
environment, community preservation, sustainability and livability
. Previous Enhancement Projects
o Virginia Museum of Transportation
o Mill Mountain Greenway
o Lick Run Greenway
o N & W Passenger Railway Station/O. Winston Link Museum
o Roanoke River Greenway
o Virginia Railway Passenger Station
. FY 2009 Applications
o Roanoke River Greenway
o Virginia Railway Passenger Station
. Roanoke River Greenway - Enhancement Funding History
Year VDOT Award (80%) City Match (20%)
2002 $200,000.00 $50,000.00
2005 $294,000.00 $73,500.00
2006 $175,000.00 $43,750.00
2007 :,$175.000.00 $43.750.00
Total to Date $844,000.00 $211,000.00
09-10 Request **$700,000.00 $175,000.00
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* Awaiting Final State Agreement
**Funding to commence construction by 2010-11
. Virginia Railway Passenger Station
o Applicant is Roanoke Chapter, National Railway Historical
Society
o Project originally sponsored by the Roanoke Redevelopment
and Housing Authority
o Sponsorship transferred to the City of Roanoke in 2007
o Restore the station and preserve an historic landmark
o Create a small museum for the Virginia Railway
o Provide a comfort station along Mill Mountain Greenway-
information kiosk, bike racks, rest rooms
o Lease space for commercial services in support of Riverside
Center for Research and Technology
o Prior Fundinq
o FY 2006 - $85,000.00
o FY 2007 - $182,000.00
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o Funds sufficient for structural stabilization and temporary
roofing after fire in 2001
o NRHSW currently finalizing construction documents for
submittal to VDOT
o $260,186.00 from Federal earmark through Valley Metro
(currently available funds for design and portion of
construction)
o Current Application
o FY 2009 - $500,000.00
o Funds sufficient to complete the building restoration
o 20% match provided through building donation from Norfolk
Southern, in-kind services, and cash from Roanoke Chapter,
NRHS and Roanoke Valley Preservation Society
o NRHS has also applied for $150,000.00 grant from City for
asbestos and lead abatement
(See copy of PowerPoint presentation on file in the City Clerk's Office.)
Discussion:
Council Member Trinkle raised questions whether the Council approved the initial
funding in 2006 or 2007; ongoing damage to the roof on the Virginia Passenger Railway
Station; and the next step if funding is not provided; whereupon, Mr. Jamison said he
could not speculate since the funding source was from the Federal Government; and
the roof was temporary since the final roof is built upon an undergarment and is making
progress towards an ultimate solution, wherein the City will be submitting construction
documents to VDOT in October 2008.
Mayor Bowers suggested that information regarding plans for the Passenger
Station be conveyed to the public through sign age and news media.
Downtown Districts
Christopher L. Chittum, Planning Administrator, gave the following overview with
regard to downtown districts:
· Recommendation of 1997 Outlook Roanoke (downtown) plan
· Series of distinct districts marketed and recognized as specific places
· Plan identified six districts:
. Market
· Rail
· Financial
· Courthouse
. Warehouse
· Uptown
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. Identity programs:
. Create graphic identities
. District signs
. Informational kiosks with maps of key landmarks, cultural
facilities, and business, as well as current events
. Special fixtures (lights, street furniture, etc.)
I
Discussion:
In-depth discussion was held with regard to proposed renditions for a Salem
Avenue streetscape and a West Station District, another segment of the Downtown
designated as a particular district.
Council Member Trinkle was supportive of the concept; however, he suggested
that the district extend over to Campbell Avenue since there were other projects on said
street, adding that a neighborhood meeting will be held with DRI to discuss the
proposed designation. He pointed out that there are also some tentative major
residential projects near the Kirk Family YMCA and the Jefferson Center, and further
suggested that the businesses and developers consider a district in said area as well.
Council Member Nash inquired about a designation for Henry Street; whereupon,
Mr. Chittum responded that he was not sure if the plan had designated the area as a
defined district. He explained that when the 1997 and 2001 plans were completed, that I
downtown did not stray north of the tracks except around The Hotel Roanoke; therefore,
the question would be whether that section becomes a district of downtown or remains
associated with the Gainsboro neighborhood.
The City Manager interposed that the City would be pleased to consider other
districts, if that was the desire of the Council. Several Council Members commented
that now was the time inasmuch as a district for uptown Roanoke was been considered,
especially since there were stakeholder groups in certain areas. In addition, it was
suggested that community meetings be held with said groups about naming the area,
including Henry Street, the Cotton Mill, the Jefferson Center.
Roanoke RiverlTinker Creek Greenway
Donnie Underwood, Parks and Greenways Planner, briefed the Council on a
planning project for the Roanoke River and Tinker Creek Greenway connection, the first
regional connection of the greenways in the Roanoke Valley. He shared information
regarding the project background, which was to connect the two greenways and to work
with the neighborhoods as to opportunities, alternatives in the area, etc.
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Mr. Underwood reviewed to a base map that showed the Water Authority area,
the City limit boundaries, and the current Roanoke River Greenway trail, the Tinker
Creek Greenway. He noted that City staff had thus far viewed a lot of existing data, soil,
geology, topography, floodway, floodplain issues, identified a lot of stakeholders, such
as regulatory agencies, Army Corps of Engineers, and FEMA in order to develop further
options. He also mentioned bridge alternatives as a part of the process as well as
amenities that would enhance a user's experience of the trail. He called attention to
three broad options: Option A - from the trailhead to the Water Authority property;
Option B - the Tinker Creek or Roanoke River trail, a fairly flat experience, very minimal
grade, very easy to traverse whether riding a bike, pushing a baby stroller, or in a
mobility device, fairly easy to negotiate; and Option C - a combination of both.
Mr. Underwood indicated that City staff would be refining the concepts of the
three alignments in October or November 2008, thereafter, receive a Planning
Commission update in November, with the final report development in November or
December and report their findings to the Council in January 2009.
(For full text, see copy of documents on file in the City Clerk's Office.)
Having in-depth discussion regarding the three options, it was suggested that
since there was involvement from the Greenway Commission and various corporations,
City staff should consider asking corporations for in-kind assistance, such as trail
maintenance.
Mr. Underwood reiterated that the Roanoke Valley Greenways Commission,
through several public meetings, stated that the community (users) wanted connected
systems, users wanted to be able to get on a greenway, be out of the right-of-way, ride
their bikes, push their baby stroller and pretty much go through the Valley, and have a
safe environment for said physical activity and recreational opportunity.
In conclusion, he emphasized that the connections of the north/south routes to
the east/west routes were very important if the system is to have a broader utilization.
At this point, Council Member Mason entered the meeting. (11 :58 a.m.)
At 12:05 p.m., the Mayor declared the meeting in recess for, a Legislative
Committee meeting and a Closed Meeting; and thereafter, reconvene at 2:00 p.m., in
the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor
David A. Bowers presiding.
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PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L. I
Nash, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann Shawver, Director of Finance; Stephanie M. Moon, City
Clerk; and Sheila N. Hartman, Assistant Deputy City Clerk.
Vice-Mayor Sherman P. Lea delivered the Invocation.
Mayor David A. Bowers led the Pledge of Allegiance to the Flag of the United
States of America.
PROCLAMATIONS-DOMESTIC VIOLENCE-POLICE: Mayor Bowers presented
a proclamation declaring October 2008, as Domestic Violence Awareness Month to
Darlene Young and Liz Erwin.
(See copy of ceremonial proclamation on file in the City Clerk's Office.)
Vice-Mayor Lea commended the City Manager and Council Member Price for I
their work on the Domestic Violence Task Force, adding that he appreciated the
position the City has taken concerning domestic violence.
Council Member Price also expressed her appreciation to the City regarding
efforts taken against domestic violence.
PROCLAMATIONS-POLICE: Mayor Bowers presented a proclamation declaring
October 2008, as National Crime Prevention Month to Police Chief Joe Gaskins.
(See copy of ceremonial proclamation on file in the City Clerk's Office.)
Police Chief Joe Gaskins announced on October 25, 2008, there would be an
event to showcase the specialty vehicles of the Police Department.
Mayor Bowers asked best wishes be conveyed to Officer Bryan Lawrence who
was injured in an off-duty incident.
PROCLAMATIONS-DIVERSITY: Mayor Bowers presented a proclamation
declaring October 2008, as Diversity Awareness Month to Dana Long, Co-Chair,
Diversity Advisory Committee.
(See copy of ceremonial proclamation on file in the City Clerk's Office.)
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Monique Dow, Chair, Diversity Awareness Month Activities Committee,
announced that on October 14,2008, at 1:00 p.m., in Room 159, a panel discussion
about diversity would be held; and on October 22, 2008, at 11 :00 a.m., in the Public
Works Assembly Room, the Diversity's Annual Gala would be held.
PROCLAMATIONS-FIRE/EMS: Mayor Bowers presented a proclamation
declaring October 5 - 11, 2008, as Fire Prevention Week to Fire Chief David Hoback.
(See copy of ceremonial proclamation on file in the City Clerk's Office.)
Chief Hoback expressed his excitability about Fire Prevention Week and Fire
Prevention Month, noting that the fire prevention education was working inasmuch as
the Fire/EMS Department were currently benchmarking below 70 fires per year; in
comparison to approximately ten years ago whereby the department responded to
about 250. In closing, he announced that free smoke detectors were available to the
public.
ACTS OF ACKNOWLEDGMENT-PENSIONS: Mayor Bowers presented
Certificates of Achievement in Financing Reporting for Government Finance Officers to
Kathryn Fox, Accounting Supervisor; Andrea Trent, Retirement Administr~tor; and
Harold Harless, Retirement Accountant.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
LEASE-CITY MARKET: A communication from the City Manager requesting that
Council schedule a public hearing for Thursday, October 23, 2008, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider the renewal of lease space in
the City Market Building for operation of a Chinese restaurant business on a month to
month basis, beginning November 1, 2008, was before the body.
(See communication on file in the City Clerk's Office)
Council Member Mason moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Vice-Mayor Lea and
adopted by the following vote:
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AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor I
Bowers-7.
NAYS: None-O.
COMMITTEES-BLUE RIDGE BEHAVIORAL HEAL THCARE: A communication
from Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, requesting that
Council ratify the appointment of Larry Cadd, as an at-large member of the Board of
Directors, to replace Linda H. Bannister, commencing January 1, 2009, and ending
December 31, 2011, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
Executive Director, Blue Ridge Behavioral Healthcare, as abovedescribed. The motion
was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
PLANNING-YOUTH SERVICES CITIZEN-TOWING ADVISORY BOARD-
HOUSING (FAIR HOUSING BOARD): Reports of qualification of the following persons
were before the Council:
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Council Member Alvin L. Nash as a City representative to the Roanoke
Valley Area Metropolitan Planning Organization, for a term commencing
July 1,2008 and ending June 30, 2011;
Raheem L. Muhammad as a member of the Youth Services Citizen
Board, for a term ending May 31,2011;
Stan Smith as a member of the Towing Advisory Board, for a term of three
years ending October 31,2011; and
Rhonda Chewning as a member of the Fair Housing Board for a term
ending March 31,2010.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
INDUSTRIES-DISABLED PERSONS: Bruce Phipps, President/CEO, Goodwill
Industries of the Valley appeared before the Council to highlight an upco'ming capital
project, advising that Goodwill Industries is constructing a $7.7 million Jobs Campus at
its corporate offices on Melrose Avenue, N. W.; Goodwill is financing $6.4 million
through industrial revenue bonds and is seeking support from corporations, foundations,
governments and private individuals as part of a $1.3 million Building Goodwill capital
campaign; and Goodwill is requesting a $500,000.00 capital construction investment
from the City of Roanoke.
He pointed out that grants received from the City of Roanoke include an
Enterprise Zone facade grant and a Community Development Block Grant (CDBG);
potential future City grants include an additional facade grant for the second building;
Enterprise Zone Real Property Investment Grant and additional Community
Development Block Grant (HUD) from the next funding cycle; and the maximum
potential future funding from the sources total $200,000.00.
In conclusion, he suggested that the $500,000.00 allocation be committed in
increments of $100,000.00, per year, for five years, adding that upon completion,
Goodwill would continue to contribute to the City by creating jobs and providing people
with an opportunity for growth.
Vice-Mayor Lea offered a motion that the request for $500,000.00 be referred to
the 2009-2010 Budget Study. Council Members Price and Trinkle seconded the motion.
Following comments by several Council Members, the motion offered by the
Vice-Mayor and seconded by Council Members Price and Trinkle was unanimously
adopted.
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TOTAL ACTION AGAINST POVERTY-HOUSING: Theodore J. Edlich, II, I
President, Total Action Against Poverty, appeared before the Council to seek a letter of
support for two proposed subdivisions at the northeast and southwest quadrants of the
intersection of Old Stephens Road and Shenandoah Avenue, N. W., and a certification
of the parcels as a revitalization area according to Virginia Housing Development
Authority (VHDA) standards.
(See comments on file in the City Clerk's Office.)
Angela Penn, Vice-President of Development, shared information regarding the
Peters Creek South Family Homes development, noting the following seven goals:
. Sell 90 percent of the homes within six months of the compliance period.
. Provide workforce housing for the City of Roanoke. By targeting the
housing to families earning up to $41,880.00, the development can
accommodate salaries within the first 13 pay grades of the City's service
workers. Because families only have to qualify at the beginning of their
residency, they are thereby encouraged to seek higher paying jobs to
increase their income through enhanced employment at no penalty.
. All new homes will transfer for the then-current fair market value to ensure
the integrity of the surrounding home values.
. Support the Peters Creek Neighborhood Plan. This development
addressed a key policy of the Plan, which states, "Roanoke will support
development of new neighborhoods, or expansion of existing
neighborhoods in areas identified as future residential development
opportunities" .
. Contribute to the local economy. The hard and soft costs for the homes in
this project will total $9 million. The project will seek to utilize as many
qualified local and regional sub-contractors as possible.
. Build an enduring, high quality, functionally relevant project. This
development will be monitored closely and regularly during the 15-year tax
credit compliance period by management staff from the equity-limited
partner, the Virginia Housing Finance Authority, the First Mortgage Lender
and TAP, the general partner.
. Enhance the property values in the Wilmont Farms and Cherry Hill
neighborhoods. By producing quality.built and environmentally-friendly
homes whose value exceed that of the current housing stock, and will help
to re-determine the overall values of the existing properties.
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(See comments on file in the City Clerk's Office.)
Council Member Price moved that the Council concur in the requests of TAP for
a letter of support for the application to the Virginia Housing Development Authority from I
the City Manager; and designation of the area as "a revitalization area" according to
VHDA standards. Vice-Mayor Lea seconded the motion.
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At this point, Council Member Mason left the meeting. (3:00 p.m.)
George Wilson, 3752 Troutland Avenue, N. W., appeared before the Council in
opposition of the proposed Peters Creek Family Homes project, and submitted a
petition signed by 75 residents.
(See copy of petition on file in the City Clerk's Office.)
James Hayes, 3901 Green Spring Road, N. W.; Charlotte Davis, 456 Francis
Drive, N. W.; and Anthony West, 3856 Wilmont Avenue, N. W., appeared before the
Council in support of the project.
The City Manager remarked that PIRHL Developers (PIRHL) and thereafter TAP
had made the same request of the City, whereby both requests were denied. She read
a letter from Tom Carr, Director, Planning Building and Development dated
September 18, 2008, which was sent to the President/CEO of TAP, citing various
reasons as to why the City of Roanoke was not in support of the proposal for
construction of additional low income rental housing.
(See copy of the communication on file in the City Clerk's Office.)
Council Member Nash called attention to the fact that the project called for
ownership after the 15th year of occupancy and inquired .if the City Manager felt that the
value of the house was well within or above the current market of the homes located
within the neighborhood; whereupon, the City Manager replied that the value of the
homes in 15 years could not be projected; and said offer would be made to all of the
occupants residing in the units in year 15 and if the properties are not purchased, they
would be made available to other individuals.
The City Attorney pointed out that the second part of the motion calls for a
designation of some undefined area as a revitalization area, and explained that to
designate an area as a revitalization area, it must be done by resolution, and certain
factual findings must be stated in the resolution in order to conform to the State Code.
The City Manager remarked that Mr. Edlich was asking for the Council's intent so
that TAP and PIRHL could spend sufficient time on the application itself, but the letter of
support was not needed until the March 2009 deadline or further correspondence from
the State.
Council Member Nash pointed out that the tax credit application was a very
complicated process with a domino effect, and highly competitive since very few of the
projects were funded. He suggested that additional discussions be held with City staff
and the City Manager prior to the October 23 Council meeting. Vice-Mayor Lea noted
that the City Manager was adamant in her position, and therefore, he would prefer to
move as expeditiously as possible in order for TAP to move forward with the project.
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Following extensive dialogue regarding the proposal, the motion was restated I
that the Council concur in the requests of TAP for a letter of support for an application to
the Virginia Housing Development Authority from the City Manager; and designation of
the area as "a revitalization area" according to VHDA standards, subject to submission
of a resolution by the City Attorney for adoption at the October 23 Council meeting.
Since there was no further discussion, the motion offered by Council Member
Price and seconded by Vice-Mayor Lea was adopted.
(Council Member Rosen abstained from voting inasmuch as he serves as a City
representative on the Total Action Against Poverty Board of Directors.)
ELECTORAL BOARD-ARMORY-SCHOOLS: Beryl Y. Brooks, General
Registrar, submitted a written communication recommending the temporary return of
the polling place for Jefferson #2 Precinct located at 250 Reserve Avenue, S. W.
(Roanoke City Schools Maintenance Building) to the National Guard Armory at 32
Reserve Avenue, S. W.
(See communication on file in the City Clerk's Office.)
Council Member Nash offered the following ordinance.
(#38243-100608) AN ORDINANCE temporarily changing the polling place for I
Jefferson #2 Precinct from the Roanoke City School Maintenance Building, 250
Reserve Avenue, S. W., to the National Guard Armory, 32 Reserve Avenue, S. W.; and
dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 565.)
Council Member Nash moved the adoption of Resolution No. 38243-100608.
Vice-Mayor Lea and Council Member Rosen seconded the motion.
Gordon Hancock, Secretary, Roanoke City Electoral Board, advised that the
Board was requesting the relocation of the polling place due to the unusually high
turnout for the Presidential Primaries in February 2008 and the increase in registered
voters throughout the summer months, and that the Electoral Board feels that the space
in Precinct #008, Jefferson #2 located at Roanoke City Schools Maintenance Building
will not be sufficient to handle the voters for the upcoming November 4, 2008,
Presidential Election.
Mayor Bowers asked if the move would be temporary for the current election;
whereupon, Mr. Hancock indicated that the Electoral Board would prefer to remain at
the relocation.
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There being no comments and/or questions by the Council Members, Resolution
No. 38243-100608 was adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFING: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANT-BUDGET-POLlCE: The City Manager submitted a written
communication recommending acceptance of the Edward Byrne Memorial Justice
Assistance Grant for the continuation of the Bicycle Patrol Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38244-100608) A RESOLUTION authorizing acceptance of a Edward Byrne
Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 72, page 566.)
Council Member Rosen moved the adoption of Resolution No. 38244-100608.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-5.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
Council Member Rosen offered the following budget ordinance:
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(#38245-100608) AN ORDINANCE to appropriate funding from the Federal I
Government Edward Byrne Memorial Justice Assistance Grant for continuation of a
bicycle patrol program, amending and reordaining certain sections of the 2008-2009
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 567.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38245-
100608. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
CITY ATTORNEY:
DONATIONS-ARTS-FIRE/EMS: The City Attorney submitted a written report
recommending execution of a second amendment to the contract between the City of I
Roanoke and Betty M. Branch to provide that any reproductions of the Firefighter
Memorial Sculpture by the City be non-three dimensional reproductions.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38246-100608) AN ORDINANCE authorizing a second amendment to a
contract entered into by and between the City of Roanoke and Betty M. Branch dated
September 10, 1999, regarding the Firefighter Memorial Sculpture.
(For full text of ordinance, see Ordinance Book No. 72, page 568.)
Council Member Trinkle moved the adoption of Ordinance No. 38246-100608.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
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DIRECTOR OF FINANCE:
BUDGET: The Director of Finance submitted a written report recommending
adjustment of revenue accounts to reflect the City's election of the reimbursement
option.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following budget ordinance:
(#38247-100608) AN ORDINANCE to adjust funding from the Commonwealth
for current year budget reductions, amending and reordaining certain sections of the
2008-2009 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 569.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38247-100608.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
FINANCIAL REPORTS: The Director of Finance submitted the Financial Report
for the month of August 2008.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by the Council Members, Mayor Bowers stated that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
INDUSTRIES-OATHS OF OFFICE-COMMITTEES: Council Member Nash
offered the following resolution reappointing Charles E. Hunter, III, as a Director of the
Economic Development Authority for a four-year term of office ending October 20, 2012:
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(#38248-100608) A RESOLUTION reappointing a Director of the Economic
Development Authority of the City of Roanoke to fill a four (4) year term on the Board of I
Directors.
(For full text of resolution, see Resolution Book No. 72, page 570.)
Council Member Nash moved the adoption of Resolution No. 38248-100608.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
INDUSTRIES-OATHS OF OFFICE-COMMITTEES: Council Member Trinkle
offered the following resolution appointing Chris D. Berry as a Director of the Economic
Development Authority to fill the unexpired term of Stuart H. Revercomb, ending
October 20,2009.
(#38249-100608) A RESOLUTION appointing a Director of the Economic
Development Authority of the City of Roanoke to fill the remaining portion of an
unexpired four (4) year term on its Board of Directors.
(For full text of resolution, see Resolution Book No. 72, page 570.)
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Council Member Trinkle moved the adoption of Resolution No. 38249-100608.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen and Trinkle -4.
NAYS: Vice-Mayor Lea and Mayor Bowers-2.
(Council Member Mason was not present when the vote was recorded.)
VETERANS-CELEBRATIONS: Council Member Trinkle offered the following
resolution urging all citizens on Veterans Day, November 11, 2008, to remember,
recognize and honor the unselfish service of all veterans in all wars and military actions
who have valiantly served their country.
'(#38250-100608) A RESOLUTION urging all citizens to join in observing
Veterans Day, recognizing and honoring the commitment and sacrifice of all veterans.
(For full text of resolution, see Resolution Book No. 72, page 571.)
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Council Member Trinkle moved the adoption of Resolution No. 38250-100608.
Council Member Rosen seconded the motion.
Mayor Bowers announced that several activities would be held in recognition of
Veterans' Day.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38250-100608 was adopted by the following vote:
AYES: Council Members Lea, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
NEIGHBORHOOD ORGANIZATIONS-COMPLAINTS: Mr. Sidney Bush,
President, the Dorchester Court Neighborhood Crime Watch, appeared before the
Council, in opposition of construction of a new public right-of-way along the eastern
border of Huff Lane Park.
(See petition on file in the City Clerk's Office.)
COMPLAINTS: E. Duane Howard, 1221 6th Street, S. E., appeared before the
Council to express concern with regard to informal work sessions not being televised,
mainly the briefing regarding the storm water utility fee.
SEWERS AND STORM DRAINS: Walter Delaney, 2040 Dansbury Drive, N. W.,
appeared before the Council to express concern about the proposed sewer extension
project on Fairhope Road, N. W.
Vice-Mayor Lea advised that many citizens have expressed concern regarding
the sewer line and the cost because it will pose a hardship. He pointed out that the cost
to the citizens was down to approximately $2,000.00.
The City Manager understood that the Water Authority will discount 50 percent of
the connection fee for said individuals; and she pointed out that the City applied for a
grant to assist with the costs and Mary Terry's organization agreed to provide
$20,000.00 toward the expenses to be incurred by the homeowners. She added that
the City has been trying to get other resources to assist the homeowners.
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VETERANS-CELEBRATIONS: Colonel Robert Craig, 701 12th Street, S. W., I
appeared before the Council to express appreciation for the adoption of the resolution in
recognition of all veterans, and presented a photo to the Mayor.
At this point, Council Member Mason entered the meeting (4:26 p.m.).
MISCELLANEOUS: Mr. Robert D. Gravely, 3360 Hershberger Road, N. W.,
appeared before the Councilto urge the City to be collaborative with the community.
CITY MANAGER COMMENTS:
CELEBRATIONS-NEIGHBORHOOD ORGANIZATIONS-CITY EMPLOYEES:
The City Manager announced that Old Southwest, Inc., presented a Certificate of
Appreciation to the Mayor in recognition of outstanding public service by various City
employees; and furthermore, Center-in-the-Square celebrated its 25th Anniversary on
Saturday, October 4,2008, at the Roanoke Civic Center Special Events Center.
At this point, 4:37 p.m., the Mayor advised that the Council would be conducting
a public interview with Delores Ferguson, Joseph Lee (not present), Robert Manetta
and Edward Garner to fill three vacancies created by the expiration of the terms of office
of Anita Powell, Jim Allen and James Lee as Commissioners of the Roanoke
Redevelopment and Housing Authority on August 31 , 2008.
Below is a summary of the public interviews:
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DELORES FERGUSON
Ms. Delores Ferguson expressed appreciation to the Council for the opportunity
to interview.
Part of the biggest responsibility you would have as a Commissioner is communicatinq
to the public and media c1earlv and accuratelv. Do YOU feel comfortable communicatinq
with ,the public and media. and do YOu feel that that is a strenqth that YOU will brinq to
the Commission?
She had never been interviewed for the news, but she would be careful
not to say something not discussed with the Council,
What do YOU think is the most important role or responsibilitv of the Commission?
First, pay attention to what is being said; you would have be a people
person and be there for the constituents. She did not know the
responsibilities of a Commissioner and was willing to learn whatever
needed to be done.
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If you are selected as a Commissioner, how would yOU qO about qettinq; proqrams
implemented,. especiallv in workinq with diverse populations, and establishinq a
relationship with diverse populations?
She was a trainer for C & P Telephone, then Bell Atlantic and eventually
Verizon. She said that she had worked with all types of people and
considered herself to be a people person that can get along with
everybody. She stated she has no problem picking up the telephone to
contact someone; she considers herself to be a resourceful person.
If yOU become a Commissioner, how would you balance the social responsibilitv of
providinq housinq and also keep an eve on the fiscal side of things?
She would look at the budget and the greatest need and try to determine
based on the need where the resources should go, using her best
judgment to determine who gets what amount first or second. She said
again it goes back to need and considering the person as well as the
amount of money and the best way to appropriate those funds.
Give an example of how yOU were a part of a process of havinq to reach aqreement
durinq conflict amonq members when servinq on other boards.
She was on the Board of her Church and people will disagree and you
must keep everyone on one accord. She was community services director
at her church and received calls from people who needed assistance.
She stated that need must be the determinant and the amount of funds
available to assist.
If yOU could chanqe the dav-to-dav operations of the Authoritv. what would yOU chanqe
and why?
If money were not the issue and people needed training to be able to
function in their daily operations, if she identified a need and that they
were lacking that she would try her best to see to it that people got what
they needed, maybe to send someone for training, she would establish
programs that would benefit the community, the Housing Authority, you
have to be equipped in-house before you can go out and serve somebody
else.
Ms. Ferguson expounded on said programs.
If there were a need for personal skills training, additional classes, people
to really understand how to interact with other departments, she would do
her best to see to it that that happens. She said that if that greatest need
happened to be something outside of her responsibility that she would do
her best to get in touch with the person who could give her guidance.
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It has been more than thirty years since the buildinq of the Melrose Towers and
Morninqside Towers. which are primarily for the poor elderlv citizens of our community. I
what do you see as the need for our poor elderlv citizens?
Make sure that the facility itself would have everything that would be
accessible for the elderly. She said if there was a need for adult daycare
and transportation, they were still viable citizens and she would ask them
to identify what some of those needs would be; and the most valuable
input comes from the people you are trying to serve.
EDWARD GARNER
Mr. Edward Garner said that hopefully he was concerned for those in public
housing, and he was determined to help them become self-sufficient, which was a part
of the mission of the Housing Authority. He had served on many boards in the Roanoke
metro area and generally worked with finance, accounting on each of the boards that he
had served on. The Housing Authority is an organization that is critical to the City of
Roanoke due to its role in helping people become self-sufficient, and it also is an engine
for economic development. He is familiar with corporate governments and understands
the importance of internal controls and providing oversight to those controls due to the
complexity of the Roanoke Housing Authority, which is critical; and the Housing
Authority owes it not only to City Council, but also to the citizens of Roanoke to make
itself a viable, self-sustaining and credible organization.
What do YOU think is the most important role or responsibilitv of the Commission?
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They have a responsibility to the tenants they serve, and that is a primary
responsibility, and cannot be separated from that the financial integrity of
making sure things function properly and that the citizens of Roanoke get
the best return for their investment, as well as the federal government
because they receive funds from around the country. He stated that he
did not see a whistle blower policy reference and thinks that should be
implemented immediately and be identified on the website, so that people
can see there are legitimate means to report illegitimate actions.
If YOU are selected as a Commissioner. how would vou qO about qettinq proqrams
implemented. especiallv in workinq with diverse populations and establishinq a
relationship with diverse populations?
His life was spent in a diverse environment; he grew up in South Georgia
in the 1950's and 1960's where he was in the minority. He was
comfortable working with people and was one of the first to integrate his
high school. Working for Norfolk Southern with diverse populations would
often times place him in the minority at most of the functions that he
attended. He was on the Board for the Association for Retarded Citizens
that was diverse, as well.
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Give an example of how yOU were a part of a process of havinq to reach aqreement
durinq conflict amonq members when servinq on other boards.
The Association for Retarded Citizens had a generous donation of farm
property in the late 50s or early 60s. The ARC was in dire need of facilities
and the only asset they had was the farm property, which was in need of
major development. He said that there was no access to that property
and some wanted to sell the property and buy a building. The property
was listed and no one was interested in paying that price; however,
eventually the property sold, the building was purchased, and a road was
put in for access to the property. They reaped a real windfall and were
able to transfer it over when the ARC went over to Goodwill.
If you could chanqe the dav-to-dav operations of the Authoritv, what would YOU chanqe
and why?
He said that he was more of a financial person; did not get into operations,
but noticed that operations had been cut back and maintenance staff had
been reduced of which he would like to know the effect of said change.
He noted positive things like receiving grants, major rehabilitations, built
villages, etc. When they converted over to the asset management
system, they were able to curtail the levies and the reduction in the grants
over what it would have been if they waited until 2011 to implement the
accounting system. However, he wondered about an accounting system
that was chosen in 2004, but was not ready to go into action until 2007
and whether the internal controls have been revised to take into
consideration the change that the asset management system has brought.
If he were to change anything, he would make sure that the financial
controls were in place to ensure the integrity of the agency in light of the
change in the accounting system.
Part of the biooest responsibilitv vou would have as a Commissioner is communicatino
to the public and media c1earlv and accuratelv. Do YOU feel comfortable communicatinq
with the public and media, and do YOU feel that that is a strength that YOU will bring to
the Commission?
He would use his words judiciously and he would think that the Housing
Authority has a spokesperson that would address concerns. He said that
if called upon and interviewed and on the spot, he would answer based on
the facts and would use his words judiciously; say "no comment" and he
could not respond to because it is confidential. Because of the Freedom
of Information Act, he would make sure that the information was given to
whoever needed to have it.
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It has been more than thirty years since the buildinq of the Melrose Towers and
Morninqside Towers. which are primarilv for the poor elderlv citizens of our community. I
what do you see as the need for our poor elderlv citizens?
It depended on the backlog as far as, what studies that the Housing
Authority or agencies like United Way partners tells them the need is. If
there is a need for additiooal units of high rises - :" look at the studies to
determine what the demographics show. The agency is doing a good job
of obtaining information or grants and when he looks at the five-year plan,
things have been set out that need to be done to each building to
rehabilitate them. The Housing Authority has done adequate footwork or
groundwork to determine its needs and whether it is adequately serving
the elderly or not.
ROBERT MANETTA
Mr. Robert Manetta advised that he was raised in Roanoke and attended
Academy Street in Salem and Patrick Henry High School; he received a law degree
from West Virginia University and served on the City Council of Morgantown, West
Virginia. He was the Vice President for Administration at Community Hospital for
approximately 10 years; served on the Henry Street Revival Commission; past
President of Downtown Roanoke Inc.; the Executive Committee for the Chamber of
Commerce; past member and Chair of the Architectural Review Board; and past I
member and Chair of the Roanoke City Planning Commission.
If you are selected as Commissioner. how would yOU qO about qettinq proqrams
implemented. especiallv in working with diverse populations. and establishinq a
relationship with diverse populations?
Diversity, including race and economics, is extremely important in this
particular project, probably more so than others. With regard to race, they
have all members of the community, racial backgrounds including
immigrants, who need the services of the Commission. Although he had
not served on the commission before, that he was familiar with a lot of the
projects. He would expect the administration of the Housing Authority not
to make decisions on any bias that has to do with sex, race, religion, or
economic status, if they have candidates appropriate for certain positions
or interested in work, indoor utilization of the services that the Commission
offers.
If you become a Commissioner. how would yOU balance the social responsibilitv of
providinq housinq and also keep an eve on the fiscal side of thinqs?
Take opportunities wherever they may be; the Housing Authority's
responsibilities offer many opportunities and balance the items for that
particular budget year and make decisions on them.
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Give an example of how yOU were a part of a process of havina to reach aqreement
durinq conflict amonq members when servinq on other boards.
Every member who serves on a board has an obligation not only to
cooperate, but also on occasion to speak their mind and hold their
position. The Council as elected officials came with a set of promises, not
all promises can be kept and compromises must be made. Work well
together and let people have their time to speak even if they are on the
losing side.
If you could chanqe the dav-to-dav operations of the Authoritv, what would YOU chanqe
and why?
The work of the Housing Authority probably needs to be put out front
more, in a more positive light. There are many people who are well aware
of the hard work that is done by that operation. They have two very
diverse missions to address and more positive credit for their work would
help a great deal.
Part of the biqqest responsibilitv YOU would have as a Commissioner is communicatina
to the public and media c1earlv and accuratelv. Do you feel comfortable communicatinq
with the public and media, and do YOU feel that that is a strenqth that YOU will brina to
the Commission?
As previous Chair of two committees that were very public in their
activities the opportunity to speak and be heard was afforded and
communicating to others is not a problem, but sometimes keeping the wits
under control can be.
What do YOU think is the most important role or responsibilitv of the Commission?
The individuals that are most at need in the community, as far as the
Commission's responsibilities, have to be for housing. They are limited to
what they can get accomplished within the community, but if you don't
have housing, food, and education, you don't have much. Housing is a
basic need having more weight than economic development; but if
opportunity knocks that is the direction they should go.
It has been more than thirty years since the buildinq of the Melrose Towers and
Morninqside Towers, which are primarilv for the poor elderlv citizens of our community.
what do you see as the need for our poor elderlv citizens?
Not knowing the condition of those buildings and how well they have been
kept, or if there is long term structural needs for the buildings, but he
guesses there is a need for renovation. Balanced budgets always come
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up short and long-term maintenance and repair seem to be long time
projects. Curiosity would be are those two facilities in proper condition for
the people who are currently living there. Those facilities may need to be
replaced or added to.
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Mayor Bowers pointed out that Mr. Manetta has served three consecutive terms
as a member of the City Planning Commission and expressed appreciation to him for
his years of service.
Inasmuch as Joseph Lee was not present, the Mayor declared the meeting in
recess at 5:30 p.m. for a Closed Meeting in the Council's Conference Room, which was
approved during the 9:00 a.m. informal work session. He noted that the Council
meeting would reconvene at 6:30 p.m. for continuation of the public interview to
consider applicants to fill a vacancy created by the expiration of the four-year term of
office of Robert Richert as a member of the Architectural Review Board on October 1,
2008.
Council Member Rosen left prior to the meeting being reconvened. (6:30 p.m.)
At 6:30 p.m., the meeting reconvened in the Council Chamber, Mayor Bowers
presiding and all Members of the Council in attendance, with the exception of Council
Member Rosen, for the purpose of conducting a public interview with Barbara Delaney,
Coleman Gutshall (not present), Mary Hagmaier (Dykstra), Winfred Noell and Robert
Richert in connection with the vacancy on the Architectural Review Board ended I
October 1 , 2008.
Below is a summary of the public interviews:
BARBARA DELANEY
Barbara Delaney expressed appreciation for the opportunity and advised that she
currently resides at 528 Woods Avenue, S. W., and is an associate broker for Park
Place Realtors, located in Old Southwest. She noted that after her first sale of property
she fell in love with the Old Southwest neighborhood. She views the establishment of
Old Southwest as an historic district and the establishment of the Architectural Review
Board as being major factors in promoting preservation and increased property values
in the neighborhood.
What do you find to be the most important role or issue affectinQ the Architectural
Review Board (ARB)?
The biggest challenge for the ARB would be image. She stated that it is
viewed as unnecessary government control of the rights of property
owners; it is not viewed as a positive influence to preserve the integrity
and value of historic properties. The answer to the challenge is education
and communication. She noted that Erica Taylor put together a pamphlet
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titled Realtor's Guide to the ARB, which appears on~line and is a
tremendous tool. She mourned the loss of many historic buildings
downtown that unfortunately were demolished. She stated that the ARB
needed to help property owners reconcile needs for increased energy
efficiency; as well as, help property owners find suitable ways to modify
historic structures for people with disabilities. She concluded saying she
has a personal commitment to the goals of the ARB because she is a
resident of Old Southwest and a realtor protecting the integrity and the
value of historic properties.
MARY HAGMAIER (DYKSTRA)
Ms. Dykstra advised that she has been a real estate agent in the Roanoke Valley
for approximately 21 years, and President of the Roanoke Valley Association of
Realtors, a local group of more than 1600 members. She stated that she serves on the
Virginia Association of Realtors Policy Board, governing over 36,000 members;
graduated from the City's Leadership College; and for 14 years, she was a court-
appointed special advocate for abused and neglected children. She added that she also
has served on the Residential Pattern Book Committee whereby the City has held
discussions about residential styles. She indicated that her track record was certainly
one of committed volunteerism to the community, and lastly, she has been a City
resident since 1992 and she is one of the most enthusiastic champions of City living
while assisting buyers relocating to the City with their home selections. During her year
as President of the Association, the Executive Committee met with the Fair Housing
Board to help come up with a consensus of the realtor's role in housing choices in the
Valley; and she believes that all those qualities make her superbly qualified for the
position.
What do you find to be the most important role or issue affectinq the ARB?
She thinks the challenges are multi-faceted and in this rapidly changing
economy, all neighborhoods are facing increased foreclosures,
abandoned and neglected houses, which she is of the opinion is
something that has been on the radar scope in Roanoke. She stated that
in dealing with banks, homeowners would bring new and unpleasant
challenges to the ARB. She feels that she has the experience to help
navigate those difficult situations. She believes that the ARB would have
to be sensitive to an increased awareness of energy costs for
homeowners inasmuch as there will be folks in the historic districts and
historic neighborhoods that cannot afford to heat their homes this winter.
She indicated that it would take much wisdom to balance the importance
of preservation and architectural purity with the harsh realities of our brand
new economy. Lastly and most importantly, the ARB would have to strive
harder to create a neighborhood collaborative spirit, and without buy-in of
the homeowners in the neighborhoods, the work of the Board will be for
naught. She commented that citizens needed their voices respected and
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heard while working together for sensible solutions to challenging
situations and times. She mentioned that she has a track record of
consensus-building leadership and believes it will be invaluable in the
days and years ahead. Since these are challenging times, she would like
to volunteer her time and knowledge to help the community successfully
address those issues.
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WINFRED NOELL
Mr. Knoll advised that he is a life-long resident of Roanoke and has always had
an interest in historical structures and history in general. He acknowledged that he was
not familiar with the ARB; however, if appointed, he would make reasonable, rational
decisions.
What do you find to be the most important role or issue affectinq the ARB?
In response to the question, he stated that the most important challenge
facing the ARB is communication due to the technical part, such as vinyl
siding versus wood. He has noticed through the years that when an
appeal has come before the Council, it appears to be due to a lack of
communication on both sides.
For clarification purposes regarding his comment on the application for
appointment that he was a preservationist, Mr. Knoll explained that he
loves to see things preserved and he does not believe everything new is
the best or the only way to go.
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ROBERT RICHERT
What do vou find to be the most important role or issue affectinq the ARB?
Mr. Richert expressed appreciation for the interview and he believed the biggest I
challenge facing the ARB was dealing with property owner applications after the work
on the home has been completed. He stated that ineffective code enforcement was
often the cause of those problems, but the ARB was a decision making Board and could
enforce the codes. He noted that most ARB cases are appealed and brought before the
Council and the ARB would like to change that.
For clarification purposes and in response to his statement that property owners
complete the work prior to applying for a Certificate of Appropriateness through the
ARB; whereupon, Mr. Richert replied that changes are noticed mostly by neighbors who
contact Department of Code Enforcement to inquire as to whether or' not a Certificate of
Appropriateness has been issued; and if not, Code enforcement inspects the property
and issues a citation for violations; thereafter, changes are brought to the ARB for
vindication.
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Mr. Richert commented that the ARB looks at many products and synthetic
materials to approve to help the property owners have options to make the necessary
repairs. He stated that with regards to handicap accessibility, the ARB will help property
owners find side and rear entrances to place handicap accessible ramps that meet the
ADA standards.
Mayor Bowers advised that the City Attorney will be instructed to research the
Code Enforcement Policy for the City.
Inasmuch as Coleman Gutshall was not present, the Mayor'declared the Council
meeting in recess at 7:08 for continuation of a Closed Meeting in Council's Conference
Room, Room 451.
At 7:50 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding, and all Members of the Council in attendance, with the exception of
Council Member Rosen.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Nash moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
The Mayor announced that the Council agreed to defer the Closed Meeting
request by the City Manager regarding the disposition of publicly-owned property until
the next regular meeting of the Council on Thursday, October 23.
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES: The Mayor called
attention to three vacancies created by the expiration of office of Gail Burruss and
Quentin White for terms of four-years ending on November 31, 2008; and the
resignation of The Reverend Frank W. Feather for a term of four years ending
November 31, 2008, as members of the Human Services Advisory Board; whereupon,
he opened the floor for nominations.
The names of Gail Burruss, Quentin White and James D. Ritchie were placed in
nomination.
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There being no further nominations, Ms. Burruss and Mr. White were reappointed
and Mr. Ritchie was appointed as members of the Human Services Board for terms of I
four years, each, ending November 30, 2012, by the following vote:
FOR MS. BURRUSS, MR. WHITE AND MR. RITCHIE: Council Members Lea,
Mason, Nash, Price, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER COMMISSION:
The' Mayor called attention to three vacancies on the Roanoke Civic Center
Commission created by the expiration of the terms of office of Brownie Polly, Paul
Anderson and Thomas Pettigrew, for terms of three-years each, on September 30,
2008; whereupon, he opened the floor for nominations.
The names of Brownie Polly, Paul Anderson and Thomas Pettigrew were placed
in nomination.
There being no further nominations, Messrs. Polly, Anderson and Pettigrew were
reappointed as members of the Roanoke Civic Center Commission for terms of I
three-years, each, ending September 30,2011, by the following vote:
FOR MESSRS. POLLY, ANDERSON and PETTIGREW: Council Members Lea,
Mason, Nash, Price, Trinkle and Mayor Bowers-6.
(Council Member Rosen was absent.)
There being no further business, the Mayor declared the Council meeting
adjourned at 7:52 p.m.
APPROVED
ATTEST:
JtrIc~ {>f. rnrmv
Stephanie M. Moon . /
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
October 23,2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Thursday,
October 23, 2008, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38150-070708 adopted by the
Council on Monday, July 7,2008.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor Sherman P. Lea-1 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk; and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS: .
LIBRARIES-PROCLAMATIONS: The Mayor presented a Proclamation declaring
October 19 - 25, 2008, as Friends of the Library Week to Lillie Bryant, representative of
the Friends of the Library.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Council Member Price congratulated the Friends of the Library and expressed
appreciation with regard to the library services and encouraged the Friends of the
Library to continue the excellent work.
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PROCLAMATIONS-DRUGS: On behalf of the Mayor and Members of City I
Council, Council Member Price presented a Proclamation declaring October 20 - 26,
2008, as Red Ribbon Week to Ray Bemis, Chair and Operations Manager, Roanoke
Area Youth Substance Abuse Coalition; and Kathy Graham Sullivan, Coordinator,
Roanoke Area Youth Substance Abuse Coalition.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
Ray Bemis, Chair and Operations Manager, Roanoke Area Youth Substance
Abuse Coalition, stated that Council Member Price had been an advocate for many
years and invited everyone to the candlelight vigil at The Hotel Roanoke on Sunday,
October 26, 2008, at 7:00 p.m.
Council Member Mason expressed appreciation to the Coalition with regard to
their work and to the City Administration for its support of the Coalition's mission.
ACTS OF ACKNOWLEDGMENT-VIRGINIA MUNICIPAL LEAGUE-SISTER
CITIES COMMITTEE: Mayor Bowers announced that the Virginia Municipal League
recognized the City of Roanoke and Loudoun County as first place winners for their
efforts with regard to the clean and green initiatives and presented them with the Green
Government Challenge Award. He recognized Ken Cronin, Director of General
Services, for his leadership and involvement with the City's commitment to sustainable I
development initiatives. Mr. Cronin highlighted information with regard to ICLEI (Local
Governments for Sustainability), indicating that Roanoke was the first City in Virginia to
join a group called Local Governments for Sustainability and adopt the Five Milestone
Program; and that the City has completed a Carbon Footprint Assessment for
Government Operations and an assessment for the entire Roanoke City community will
be completed in the near future. In closing, he thanked the City Manager for her
continued support.
The Mayor also acknowledged that the City of Roanoke hosted a delegation from
China this week, and that members of the delegation presented the City with a gift.
Council Member Trinkle made brief remarks regarding the relationship and the
exchange trips.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to four requests for a Closed Meetings, one b~ing from
the Mayor and one from the City Manager, along with two additional requests from the
City Manager.
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MINUTES: Minutes of the recessed Council meeting held on Thursday, May 8,
2008, and continued until Monday,' May 12, 2008; and the regular meetings of Council
held on Monday, May 19, 2008; and Monday June 2, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
I (See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
SALE/PURCHASE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of publicly-
owned property, where discussion in open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3) , Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the. City I
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE: Reports of qualification of Chris D. Berry to fill the
unexpired term of Stuart Revercomb ending October 20, 2009; and Charles E. Hunter,
III, for a four-year term of office ending October 20, 2012, as Directors of the Economic
Development Authority of the City of Roanoke, were before the Council:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
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NAYS: None-O.
(Vice-Mayor Lea was absent.)
CITY COUNCIL-BUDGET: A communication from the City Manager requesting
that the City Council convene in a Closed Meeting for a discussion concerning the
award of a public contract involving the expenditure of public funds, pursuant to Section
2.2-3711 (A)(29), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the
City Manager requesting that City Council convene in a Closed Meeting to discuss the
acquisition of real property for a public purpose, where discussion in open meeting
would adversely affect the bargaining position or negotiating strategy of the City,
pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
UNITED WAY-DONATIONS: Frank Rogan, President, and Lynn Wilner,
Chairperson, United Way of the Roanoke Valley, appeared before the Council with
regard to charitable contributions/donations for the 2008 United Way Campaign.
Mr. Rogan advised that although it has been a challenging year for charitable
contributions, the people of the Roanoke Valley continue to give generously, adding that
the Roanoke Valley has the highest level of per capita giving of any community in
Virginia. He announced that the Campaign had been extended through the
Thanksgiving holiday.
Ms. Wilner added that all money solicited in the Valley remain within the
community to help local citizens. She stated that "I Feel Good" buttons were created,
and citizens were being encouraged to wear the buttons daily and if spotted wearing the
button, the individual would receive a prize. She concluded that local artist, Eric
Fitzpatrick, had donated 200 of his prints for use as an incentive to wear the buttons.
(See copies of prepared remarks on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the prepared remarks
would be received and filed.
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BUDGET-BLUE RIDGE PARKWAY: J. Richard Wells, President, Blue Ridge I
Parkway, Inc., appeared before the Council to request $18,000.00 to invest in trees to
continue various community projects, noting that $333 million comes into the City of
Roanoke from visitation and tourism and the City received $2.8 million alone from
lodging taxes in 2008. He shared background information about the organization,
noting that the organization is best know for preservation, such as planting of trees,
which are used to buffer areas that are problematic, and maintaining trails. He pointed
out that the Roanoke-based, non-profit organization protects the 469 mile Parkway and
most of its funding is derived from the 8,300 members across the United States, with
approximately 65,000 hours being donated by volunteers in 2008. He added that there
are nearly 20 million visitors on the Parkway per year, which has a $1.8 billion economic
impact on the 29 counties adjoined to the Parkway.
(See copy of powerpoint on file in the City Clerk's Office.)
Council Member Mason inquired as to whether the organization had received the
same commitment from Roanoke County; whereupon, Mr. Wells responded in the
affirmative. Mayor Bowers inquired if a similar presentation was going to be made to
other jurisdictions; whereupon, Mr. Wells answered yes.
Following additional comments by Members of the Council, the request of the
FRIENDS of the Blue Ridge Parkway, Inc., for funding, in the. amount of $18,000.00, I
was referred to the 2009-2010 Budget Study.
ROANOKE REGIONAL CHAMBER OF COMMERCE: Beth Doughty,
President/Secretary, Greater Roanoke Valley Foundation; and Secretary, Roanoke
Valley Development Corporation, appeared before the Council with regard to a Projects
for Public Spaces study, specifically regarding changes to the Market Building which
would enhance its value to downtown and draw patrons to the market area. She shared
information describing a conceptual plan to revitalize Roanoke's City Market Building,
which was funded by the Greater Roanoke Valley Development Foundation and the
Roanoke Valley Development Corporation, and prepared by Project for Public Spaces.
(See documentation on file in the City Clerk's Office.)
In closing, Ms. Doughty urged the Council to keep the concept of the social
experience in mind during the decision-making process in connection with the Market
Building.
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Mayor Bowers inquired as to whether vendors could engage in other services,
such as a deli shop or sell merchandise. The City Manager stated that the contracts
were explicit as to what food could be served and what type of merchandise could be
sold. She also reminded the Council that the process of seeking Requests for
Proposals for architects had began and the City hopes to engage an architect to lead
the public input process to help evaluate changes to the Market Building. Council
Member Rosen asked about the customer survey that had been previously discussed;
whereupon, the City Manager said that the survey would actually proceed the process
since the City wanted to allow the vendors an opportunity to re-engage the public
following the closing of the market building. She added that it was anticipated that the
customer surveys would take place prior to the selection of the architect, which
proposals are due around the second or third day of November.
There being no additional comments, the Mayor advised that the remarks would
be received and filed.
BUDGET-EQUIPMENT-CIRCUIT COURT: The Clerk of Circuit Court submitted
a written communication recommending appropriation of funds to cover incurred annual
maintenance fees and professional services costs; and the City Manager submitted' a
written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38251-102308) AN ORDI NANCE to appropriate funding from the
Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme
Court of Virginia fees for optical imaging and maintenance charges in the Office of
Circuit Court Clerk, amending and reordaining certain sections of the 2008-2009
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 572.)
Council Member Mason moved the adoption of Ordinance No. 38251-102308.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Mason, Nash, Rosen, Trinkle, and Bowers-5.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.) (Vice-Mayor Lea
was absent.)
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REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
CITY EMPLOYEES-HOLIDAYS: The City Manager submitted a written
communication recommending adoption of a resolution closing City offices on Friday,
December 26, 2008 and Friday, January 2, 2009, and providing additional holiday leave
for all City employees.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38252-102308) A ,RESOLUTION closing certain City offices on Friday,
December 26, 2008, and Friday, January 2, 2009, and providing for additional holiday
leave for all City employees.
(For full text of resolution, see Resolution Book No. 72, page 573.)
Council Member Mason moved the adoption of Resolution No. 38252-102308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CITY CODE-TAXES: The City Manager submitted a written communication
recommending amendment of the City Code to provide that local licenses be issued
free of charge to vehicles with a gross weight exceeding 10,000 pounds owned by
museums officially designated by the Commonwealth of Virginia.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following ordinance:
(#38253-102308) AN ORDINANCE amending Section 20-28, Tax Imposed, of
Article II, Vehicle Licenses, of Chapter 20, Motor Vehicles and Traffic, Code of the City
of Roanoke (1979), as amended, by the addition of a new subsection (n); and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 574.)
Council Member Trinkle moved the adoption of Ordinance No. 38253-102308.
The motion was seconded by Council Member Price.
Maryellen Goodlatte appeared before the Council in support of the ordinance.
There being no questions and/or comments by the Council, Ordinance No.
38253-02308 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUILDINGS: The City Manager submitted a written communication
recommending adoption of revised 2008 guidelines for the Public-Private Education
Facilities and Infrastructure Act of 2002.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38254-102308) AN ORDINANCE adopting City of Roanoke Revised
Guidelines Regarding Proposals Made Pursuant to the Public-Private Education
Facilities and Infrastructure Act of 2002 (Revised Guidelines); authorizing the City's
Director of General Services to make such procedures publicly available; authorizing
the City Manager to take such further action as may be necessary to implement,
administer, and enforce such Guidelines; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 575.)
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Council Member Trinkle moved the adoption of Ordinance No. 38254-102308. I
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
COUNTRYSIDE: The City Manager submitted a written communication
recommending execution of a Third Amendment to the Operating Agreement with
Meadowbrook Golf Group, Inc., to provide for a one-year extension, commencing
November 1 , 2008.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Nash offered the following ordinance:
(#38255-102308) AN ORDINANCE authorizing the City Manager to execute a
Third Amendment to the November 10,2005, Operating Agreement between the City of
Roanoke (City) and Meadowbrook Golf Group, Inc. (Meadowbrook); authorizing the City I
Manager to. take such further action and execute additional documents to implement
and administer such Amendment to the Operating Agreement; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 576.)
Council Member Nash moved the adoption of Ordinance No. 38255-102308. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ECONOMIC DEVELOPMENT: The City Manager submitted a written
communication recommending execution of Amendment No. 4 to a Performance
Agreement between the City of Roanoke, the Economic Development Authority of the
City of Roanoke, and IMD Investment Group, LLC, in order to provide an additional time
period for development of certain property within the Ivy Market Shopping Center.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
"AN ORDINANCE authorizing the proper City officials to execute an Amendment
No.4 to a Performance Agreement dated November 18, 2004, as amended, among the
City of Roanoke, (City, the Economic Development Authority of the City of Roanoke,
Virginia (EDA), and IMD Investment Group, LLC, (IMD), which amendment will provide
for a time extension concerning an obligation of IMD under such Performance
Agreement; and dispensing with the second reading by title of this Ordinance."
Council Member Mason moved the adoption of the Ordinance. The motion was
seconded by Council Member Trinkle.
Having some concern with regard to the explanation given by the developer for
an additional extension, Council Member Rosen recommended that the matter be
referred back to the City Manager in order for the Director of Finance to provide
additional input, adding that he had spoken with the Assistant City Manager for
Community Development about not reducing the incentives that had been agreed upon,
but only to adopt a final deadline that may compel the developer to ensure the project is
completed by said deadline.
Council Member Nash noted his support for the extension, with consequences
attached.
The City Manager noted that the agreement and the obligations of the City would
no longer be valid if the developer does not perform as agreed upon in the proposed
amended agreement. Mr. Townsend commented that if the developer did not comply
with the extended deadline of April 30, there would be a breach of contract, which would
cause the City's obligations to be void.
Council Member Trinkle commented that he was in support of the project;
however, he too was concerned about the April 30 deadline and the circumstances
surrounding the extension date. He also noted his support of the motion.
The Director of Finance remarked that she too would not recommend a long term
extension deadline and her thoughts regarding an appropriate arrangement had been
shared with the City Manager.
Council Member Rosen moved that action on the ordinance be tabled until the
November 3 Council meeting in order to allow the City Manager, City Attorney and
Director of Finance an opportunity to report back to the Council with a revised
amendment to the Performance Agreement that includes a final deadline for the
developer and identifies consequences if the deadline is not met. The motion was
seconded by Council Members Nash and Trinkle and adopted, with Mayor Bowers
voting no.
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CITY ATTORNEY:
ENVIRONMENTAL POLICY: The City Attorney submitted a written report
recommending approval of the 2008 Revised City of Roanoke Environmental Policy
relating to the acquisition of real property.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38256-102308) A RESOLUTION approving the 2008 Revised City of Roanoke
Environmental Policy Relating to the Acquisition of Real Property, recommended by the
City Attorney's letter dated October 23,2008, to this Council.
(For fulltext of resolution, see Resolution Book No. 72, page 577.)
Council Member Mason moved the adoption of Resolution No. 38256-102308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
DIRECTOR OF FINANCE:
BONDS-SCHOOLS: The Director of Finance submitted a written report
recommending adoption of resolutions to issue bonds to the Virginia Resources
Authority, and to adjust maximum allowable true interest cost on VPSA Subsidy and
Non-Subsidy bonds.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38257 -102308) A RESOLUTION authorizing the sale of not to exceed
Seventeen Million Eight Hundred Fifty Thousand Dollars ($17,850,000.00) of City Of
Roanoke, Virginia, General Obligation Public Improvement Bonds, series 2008A, to the
Virginia Resources Authority.
(For full text of resolution, see Resolution Book No. 72, page 579.)
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Council Member Mason moved the adoption of Resolution No. 38257-102308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: oNone-O.
(Vice-Mayor Lea was absent.)
Council Member Mason offered the following resolution:
(#38258-102308) A RESOLUTION authorizing the issuance of not to exceed
$7,500,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2008A, to be sold to the Virginia Public School Authority.
(For full text of resolution, see Resolution Book No. 72, page 583.)
Council Member Mason moved the adoption of Resolution No. 38258-102308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Mason offered the following resolution:
(#38259-102308) A RESOLUTION authorizing the issuance of not to exceed
$10,850,000.00 General Obligation School Bonds of the City of Roanoke, Virginia, Series
2008B, to be sold to the Virginia Public School Authority.
(For full text of resolution, see Resolution Book No. 72, page 586.)
Council Member Mason moved the adoption of Resolution No. 38259-102308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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REPORTS OF COMMITTEES:
I
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the Virginia Middle School Teacher Corps
Program; and a report of the Director of Finance recommending that Council concur in
the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38260-102308) AN ORDI NANCE to appropriate funding from the
Commonwealth government amending and reordaining certain sections of the' 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 588.)
Council Member Mason moved the adoption of Budget Ordinance No. 38260-
102308. The motion was seconded by Council Member Rosen.
Council Member Price asked if the funding would benefit all middle schools; I
whereupon, the Director of Accounting for Roanoke City Public Schools replied that
funding was earmarked for Jackson Middle School and was solicited by the middle
school. She added that there was $5,000.00 funding for additional help outside the
normal school hours.
There being no further questions and/or comments by the Council Members,
Budget Ordinance No. 38260-102308 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY COUNCIL-CITY CODE: Council Member Nash offered the following
ordinance amending certain City Council rules of procedure, as directed by the Council
at its reconvened meeting (Council Retreat) held on Tuesday, September 30, 2008:
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(#38261-102308) AN ORDINANCE amending and reordaining Section 2-15,
Rules of Procedure. of Chapter 2, Administration, Code of the City of Roanoke (1979),
as amended, amending certain of City Council's rules of procedure; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 72, page 589.)
Council Member Nash moved the adoption of Ordinance No. 38261-102308. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
TOTAL ACTION AGAINST POVERTY: Council Member Nash offered the
following resolution designating six parcels of land near the intersection of Old Stephens
Road and Shenandoah Avenue, N. W., as a "revitalization area" in the City.
(#38262-102308) A RESOLUTION designating an area within the City as a
revitalization area.
(For full text of resolution, see Resolution Book No. 72, page 594.)
Council Member Nash moved the adoption of Resolution No. 38262-102308.
The motion was seconded by Council Member Trinkle.
Carolyn Page, 3601 Rolling Hill Avenue, N. W., appeared before Council in
opposition of the matter, expressing concerns about the effect of low-income housing
being built would have on the property value of the current homes, as well as safety
concerns about the proximity of the homes to Shenandoah Avenue, which is a very
busy thoroughfare. In closing, she questioned whether or not there would be a traffic
study and possibly traffic light at the intersection of Westside Boulevard and
Shenandoah Avenue.
Ted Edlich, Executive Director, Total Action Against Poverty, appeared before
Council in support of TAP's request. He reiterated that the neighborhood residents had
an opportunity to speak out on the matter at the last regular meeting of the Council
which was held on Monday, October 6, 2008; and urged the Council to adopt the
resolution.
Discussion was held with regard to the creation of an advisory board for the
neighborhood.
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Anthony West, 3856 Wilmont Avenue, N. W., appeared before Council on behalf
of the Wilmont-Cherry Hill Community Organization, in support of the adoption of the I
resolution. .
Charlotte Davis, 456 Frances Drive, N. W., appeared before the Council in
support of the project and urged the Council to adopt the resolution.
Ron Page, 3601 Rolling Hill Avenue, N. W., appeared before the Council in
opposition of the adoption of the resolution, citing that there were properties in other
neighborhoods that could purchased and revitalized by TAP.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38262-102308 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Trinkle, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen abstained from voting inasmuch as he serves as the City's
representative on the Total Action Against Poverty, Board of Directors.) (Vice-Mayor
Lea was absent.)
VIRGINIA MUNICIPAL LEAGUE: The City Manager requested that action on the I
proposed resolution expressing the desire of the Council for the City of Roanoke to host
the Annual Meeting of the Virginia Municipal League in 2013, be removed inasmuch as
the 2013 Conference had been swapped between Henrico County and Arlington
County, and the Virginia Municipal League asked the City of Roanoke to host the
Conference in 2014.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
RAW SEWAGE: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and expressed concern with regard to raw sewage possibly having
flowed into the Roanoke River behind a local hotel on Franklin Road. Without objection,
the City Manager was instructed to have City staff contact Mr. Gravely.
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CITY MANAGER COMMENTS:
CITY EMPLOYEES-UNITED WAY-VIRGINIA MUNICIPAL LEAGUE-ECONOMIC
DEVELOPMENT: On behalf of City employees, the City Manager expressed
appreciation to the Council on its decision to approve granting staff additional holiday
leave on Friday, December 26 and Friday, January 2,2009. She also was appreciative
of the recognition of City employees by United Way.
In connection with the recognition for the Virginia Municipal League's Green
Government Challenge Award by Mayor Bowers, the City Manager also pointed out that
City staff presented a program at the VML Annual Conference in Norfolk on brownfields,
in which staff spoke about Roanoke's success in securing federal funding for
brownfields. Ms. Burcham mentioned that she was a participant in a bagging contest at
Ukrop's grocery store over the weekend, adding that it was a national competition in
which she, the Assistant City Manager for Community Development, and a local
television station representative judged the way people bagged food, including personal
demeanor, timing, appearance of the bag, number of bags used, and other criteria.
At 4:08 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451.
At 7:00 p.m., on Thursday, October 23, 2008, the 7:00 p.m., Council meeting
reconvened in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, Virginia, with Mayor David A. Bowers
presiding.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor Sherman P. Lea -1 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth,. City Attorney; Ann A. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk; and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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CITY COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
HOUSING-COMMITTEES-OATHS OF OFFICE: The Mayor called attention to
three vacancies on the Roanoke Redevelopment and Housing Authority created by the
expiration of the four-year terms of office of Joseph W. Lee, III, Anita Powell and Jim A.
Allen on August 31, 2008 (Applicants interviewed on September 2 and October 6 were
Adam Boitnott, Anita Powell, Duane Smith, Delores Ferguson, Edward Garner and
Robert Manetta); whereupon, he opened the floor for nominations:
Council Member Mason placed in nomination the names of Duane SrJ.1ith, Adam
Boitnott and Edward GarneL
Council Member Nash placed in nomination the names of Duane Smith, Adam
Boitnott and Edward Garner.
Council Member Price placed in nomination the names of Duane Smith, Adam
Boitnott and Edward Garner.
Council Member Rosen placed in nomination the names of Duane Smith, Adam
Boitnott and Edward Garner.
Council Member Trinkle placed in nomination the names of Duane Smith, Adam
Boitnott and Edward Garner.
Mayor Bowers placed in nomination the names of Anita Powell, Duane Smith and
Edward Garner.
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There being no further nominations, Messrs. Boitnott, Garner and Smith were
appointed as Commissioners on the Roanoke Redevelopment and Housing Authority
for terms of four-years, each, ending August 31, 2012, by the following vote:
FOR MESSRS. BOITNOTT, GARNER AND SMITH: Council Members Mason,
Nash, Price, Rosen and Trinkle-5.
(Mayor Bowers voting no.) (Vice-Mayor Lea was absent.)
ARCHITECTURAL REVIEW BOARD-COMMITTEES-OATHS OF OFFICE: The
Mayor called attention to a vacancy on the Architectural Review Board created by the
expiration of the term of office of Robert Richert on October 1, 2008 (Applicants
interviewed on October 6 were Barbara Delaney, Coleman Gutshall, Mary Hagmaier
(Dykstra), Winfred Noell and Robert Richert); whereupon, he opened the floor for
nominations:
Council Member Mason placed in nomination the name of Mary Hagmaier
(Dykstra).
Council Member Nash placed in nomination the name of Mary Hagmaier
I (Dykstra).
Council Member Price placed in nomination the name of Mary Hagmaier
(Dykstra).
Council Member Rosen placed in nomination the name of Mary Hagmaier
(Dykstra) .
Council Member Trinkle placed in nomination the name of Mary Hagmaier
(Dykstra).
Mayor Bowers placed in nomination the name of Robert Richert.
There being no further nominations, Mary Hagmaier (Dykstra) was appointed as
a member of the Architectural Review Board for a term of four years ending October 1,
2012, by the following vote:
FOR MS. HAG MAIER (DYKSTRA): Council Members Mason, Nash, Price,
Rosen, and Trinkle-5.
(Mayor Bowers voting no.) (Vice-Mayor Lea was absent.)
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ZONING-COMMITTEES-OATHS OF OFFICE: The Mayor called attention to the I
expiration of the three-year terms of office of Joseph F. Miller, William D. Poe and
Diana B. Sheppard as members of the Board of Zoning Appeals ending December 31,
2008 (Applications were received from Roland Macher, Joseph F. Miller, William D.
Poe, and Diana B. Sheppard); whereupon, the Mayor opened the floor for nominations:
The names of Joseph F. Miller, William D. Poe and Diana B. Sheppard were
placed in nomination.
There being no further nominations, Messrs. Miller and Poe and Ms. Sheppard
were reappointed as members of the Board of Zoning Appeals for terms of three-years,
each, ending December 31, 2011, by the following vote:
FOR MESSRS. MILLER AND POE AND MS. SHEPPARD: Council Members
Mason, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
CITY PLANNING COMMISSION-COMMITTEES-OATHS OF OFFICE: The
Mayor called attention to the four-year expiration of the terms of office of Robert
Manetta (has served three consecutive four-year terms and therefore is ineligible for
reappointment), Paula Prince (did not seek reappointment), Richard A. Rife, and I
Fredrick M. Williams as members of the City Planning Commission ending
December 31, 2008 (Applications were received from William H. Carder, Lora J. Katz,
William D. Poe, Richard A. Rife, Chad A. VanHyning and Fredrick M. Williams);
whereupon, he opened the floor for nominations:
The names of Richard A. Rife, Fredrick M. Williams, Lora J. Katz and Chad A.
VanHyning were placed in nomination.
There being no further nominations, Messrs. Rife and Williams were reappointed
and Mr. VanHyning and Ms. Katz were appointed commencing January 1, 2009 as
members of the City Planning Commission for four-year terms, each, ending December
31,2012, by the following vote:
FOR MESSRS. RIFE, WILLIAMS AND VANHYNING AND MS. KATZ: Council
Members Mason, Nash, Price, Rosen, Trinkle and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
BLUE RIDGE HEAL THCARE-COMMITTEES: The Mayor called attention to the
three-year expiration of the term of office of Robert Williams, Jr., as a member of the
Blue Ridge Behavioral Healthcare, Board of Directors, on December 31, 2008 (Mr.
Williams is not eligible for reappointment; and the Board has recommended the
appointment of Paula Prince); whereupon, the Mayor opened the floor for nominations:
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The name of Paula Prince was placed in nomination.
There being no further nominations, Ms. Prince was appointment as a member of
the Blue Ridge Behavioral Healthcare, Board of Directors, for a three-year term
commencing January 1,2009 and ending December 31,2011, by the following vote:
FOR MS. PRINCE: Council Members Mason, Nash, Price, Rosen, Trinkle and
Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
PROJECT DISCOVERY: The Mayor advised that Sara P. Holland would be
retiring as an employee of Total Action Against Poverty, effective January 1, 2009, and
would no longer be interested in serving as the City's representative to the Project
Discovery Inc., Board of Directors, and had recommended Ronald J. Jones as her
replacement on the Board; whereupon, the Mayor opened the floor for nominations:
The name of Ronald J. Jones was placed in nomination.
There being no further nominations, Mr. Jones was appointed to replace Sara
Holland as the City's representative to the Project Discovery, Inc., Board of Directors, by
the following vote:
FOR MR. JONES: Council Members Mason, ,Nash, Price, Rosen, Trinkle and
Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Thursday,
October 23,2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of Wayne O. H. and Sharon M. Haig to repeal conditions on property located at
759 Welton Avenue, S. W., Official Tax No. 1250133, and to rezone such property from
RMF, Residential Multi-family District, to RM-1, Residential Mixed Density District, for
uses permitted in the RM-1 Zoning District., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, October 6, 2008, and Monday, October 13, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending I
approval of the rezoning request, finding the application to rezone to be consistent with
the Zoning Ordinance, Vision 2001-2020, and the Wasena Neighborhood Plan; and
rezoning the subject property to RM-1 District and removing the proffered conditions
would help ensure the upkeep of the property's existing structures and the compatibility
of any future development with the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38263-102308) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 31140-082492, to
the extent that it placed certain conditions on Official Tax No. 1250133, located at 759
Welton Avenue, S. W.; and rezoning certain property within the City, from RMF,
Residential Multifamily District, to RM-1, Residential Mixed Density District, for uses
permitted in the RM-1 zoning district; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 595.)
Council Member Mason moved the adoption of Ordinance No. 38263-102308. I
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38263-102308 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
LEASE RENEWAL-CITY MARKET BUILDING: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Thursday, October 23,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
consideration of a proposal of the City of Roanoke to lease approximately 748 square
feet of City-owned property in the Roanoke City Market Building to Min Shao Va Hong
Kong for operation of a Chinese restaurant business, on a month-to-month term basis,
not to exceed one year, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, October 15, 2008.
(See publishers' affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Hong. Kong Restaurant, for
approximately 748 square feet of space in the City Market Building, located at 32
Market, on a month to month basis, effective November 1, 2008, not to exceed 12
months, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38264-102308) AN ORDINANCE authorizing the lease of 748 square feet of
space located within City-owned property known as the City Market Building, for a
month to month term beginning November 1, 2008; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 72, page 597.)
Council Member Trinkle moved the adoption of Ordinance No. 38264-102308.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38264-102308 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD-PARKS: A Petition for Appeal of a
decision of the Architectural Review Board in connection with approving Highland Park
as the location of a proposed dog park filed by Douglas F. Turner, was before the
Council.
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(See Petition for Appeal on file in the City Clerk's Office.)
Mr. Turner appeared in support of his Petition for Appeal.
I
The Architectural Review Board submitted a written report stating that the Board
considered the request of the City of Roanoke for a Certificate of Appropriateness at its
July 10, 2008 session; and following discussion between the applicant and the Board,
the applicant amended the application to include only the design of the fence. It was
further stated that the Certificate of Appropriateness was approved for the design of the
fence as a vinyl-coated chain link fence, four feet in height; which was considered
appropriate and consistent with Architectural Design Guidelines for the H-2 Historic
Neighborhood District. It was pointed out that the Board did not consider the location of
the fence at this time, citing outstanding concerns about the location and the need for
additional citizen input. However, on August 14, 2008, the Architectural Review Board
considered the proposed location of the fence and approved Certificate of
Appropriateness. The Architectural Review Board recommended that City Council
affirm its decision to issue the Certificate of Appropriateness to the City of Roanoke in
order to permit the construction of the fence.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle advised that based upon the evidence (testimony and
documents) presented to this Council at today's hearing, he moved that the decision of I
the City of Roanoke Architectural Review Board on August 14, 2008, be affirmed and
that a Certificate of Appropriateness be issued for siting of a four foot high, black, vinyl
coated, chain link fence to be installed in Highland Park as set forth in the Application
for Certificate of Appropriateness on the grounds that the proposed installation and
location are architecturally compatible with the structures or historic landmarks in the
H-2 District. The motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Lauren Ellerman, 2323 Jefferson Street, Dog Park Co-Chair, NewVaConnects, a
young professional organization that originally started the project, appeared before the
. Council and spoke in support of the City's application.
Vickie McCormack, 2946 Corbieshaw Road, S. W., appeared before the Council
and spoke in support of the dog park.
Sherry Wallace, 2022 Laburnum Avenue, S. W., Member, Dog Park Steering
Committee, appeared before the Council and spoke in support of the dog park.
Christa Stephens, 2143 Sherwood Avenue, S. W., Member, Dog Park Steering
Committee, appeared before the Council and spoke in support of the dog park.
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Amy Morgan, 3619 Melcher Street, S. W., Member, Dog Park Steering
Committee, appeared before the Council and spoke in support of the dog park.
Michael McMillian, 817 Marshall Avenue, S. W., Member, Roanoke Valley Drum
Corps, appeared before the Council and spoke in support of the dog park.
Clair English, 512 Allison Avenue, S.W., appeared before the Council and spoke
on behalf of members of the Highland Park Conservancy in opposition of the dog park.
She urged the Council to choose one or more sites from areas through a fair and
complete site selection process with weighted criteria in order to find the most
appropriate site that did not interfere with other zones of usage.
Emily F. Jewett, 617 Highland Avenue, S.W., appeared before the Council and
spoke in support of the dog park.
(See copy of prepared remarks on file in the City Clerk's Office.)
Seth Marlow, 617 Allison Avenue, S. W., appeared before the Council and spoke
in support of the dog park.
Marwood Larson-Harris, 517 Washington Avenue, S. W., appeared before the
Council and stated that he was not opposed to a dog park, but was opposed to the
specific location of the dog park. He asked the Council to review the matter back to the
Architectural Review Board for further review.
Jeffery Campbell, 424 Highland Avenue, S. W., President of Old Southwest, Inc.,
appeared before the Council and spoke in support of the dog park.
Marla Robertson, 618 Walnut Avenue, S. W., appeared before the Council and
spoke in support of the dog park.
Polly Bixler, 502 Highland Avenue, S. W., appeared before the Council and
spoke in opposition to the dog park, expressing concern about the dog park being
located near the amphitheater in Highland Park.
Duane Howard, 1221 6th Street, S. E., appeared before the Council and spoke in
support of the dog park.
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Following in-depth dialogue between the Council and the Administration, the I
motion made by Council Member Trinkle and duly seconded by Council Member Rosen
was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, and Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 8:22 p.m.
APPROVED
ATTEST:
~fh.~
Stephanie M. Moon, CMC
City Clerk
::;;-~
David A. Bowers I
Mayor
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REGULAR SESSION--ROANOKE CITY COUNCil
November 3, 2008
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
November 3,2008, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7,2008.
PRESENT: Council Members Alvin L. Nash, Anita J. Price, Court G. Rosen
(arrived late), David B. Trinkle (arrived late), Sherman P. lea, Gwendolyn. W. Mason
and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
CITY COUNCil-CITIZEN OF THE YEAR: A communication from Mayor
David A. Bowers requesting that Council convene in a Closed Meeting to discuss
Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950),
as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Members Nash, Price, lea, Mason and Mayor Bowers-5.
NAYS: None-O.
(Council Members Rosen and Trinkle were not present when the vote was recorded.)
CITY COUNCil: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss the acquisition of real property for a
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public purpose, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711 (A)(3), Code of
Virginia (1950), as amended.
I
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Members Nash, Price, Lea, Mason and Mayor Bowers-5.
NAYS: None-O.
(Council Members Rosen and Trinkle were not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA:
COUNTRYSIDE: The City Manager requested that an item relating to the
Countryside Lease agreement be included under the City Manager section of the 2:00
p.m. agenda.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
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At this point, Council Members Rosen and Trinkle entered the meeting.
(9:12 a.m.)
BRIEFINGS:
Bus Shelter/Patrick Henrv
Susan Jennings, Public Art Coordinator, provided an update on the design of a
bus shelter for Patrick Henry High School designed by the students and a local artist as
part of the City's public art program. She advised that the bus shelter would be made of
steel and painted with automobile paint, with a top made from polycarbonate, solar
lights as required by Valley Metro, and a bench (ADA accessible) covered in mosaic
tiles.
Following comments by the Council, the bus shelter design was approved. It
was noted that the next step was for the design to be presented to the School Board for
its approval.
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Recreation Center PlanninQ
The City Manager shared key highlights and milestones pertaining to a
community recreation center feasibility study and an update for a Roanoke new
community recreation center feasibility study project milestone chart dated October 28,
2008.
(See documents on file in the City Clerk's Office.)
Comments:
Ms. Burcham stated that City staff planned to present an adaptation of the
Washington Park pool area into a water park within the next 30 days that could be
conducive to the entire community as well as better use of the land; however, if the
Council desired to terminate the contract, which was 63 percent complete, the City
would be responsible for the amount due through today.
In response to questions about funding projects in the Capital Improvement Plan,
the City Manager explained that the $33 million in the Plan had been slated for various
unidentified specifics, i.e.: recreation improvements and recreation projects, etc.; and
the recreation facility which had been in the plan since 2000, had always been moved
forward for funding consideration each year.
Council Member Price noted concerns and advised that she was not comfortable
with moving forward with the project, and she believed the City needed to invest in its
current facilities and not construct a new facility. Council Member Trinkle commented
that he supported the City investing funds in parks and recreation for improvements and
amenities; and the Council needed to prioritize the items listed in the Parks and
Recreation Master Plan. He expressed his support for an aquatic center versus a
recreation center, adding that a competitive aquatic center would be an economic
benefit and generator of funds for the City; and he also inquired if an aquatic center was
more useful to the City and whether the remainder portion of the contract was worth
paying if the purpose was an aquatic center instead of a multi-use recreation center.
Mr. Buschor indicated that for approximately $17 million, a 150 meter competitive
indoor-lined pool with diving capabilities could be constructed, and based on public
comments a more modern play pool with slides and interactive play is desired.
Council Member Rosen stated that residents from northeast and northwest
Roanoke currently use the YMCA facilities, however, he supported the continuation of
the study. He also remarked that there were other priorities in the City that were more
important than a recreation center at the present time.
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Mayor Bowers pointed out that the Council was scheduled to meet with the City
Administration to review the Capital Improvement Program, and suggested that the I
project be suspended in order to allow discussion of the matter at the Financial Planning
Session; whereupon, the City Manager interjected that the purpose of the Financial
Planning Workshop was to discuss the financial situation of the City and Council's
priorities for the operating budget.
Inasmuch as there were newly-elected members of Council, Mayor Bowers
suggested a 120 day or six-month suspension of the contract and recommended that
the consultants' work cease until after the Financial Planning Workshop on Friday,
February 13, 2009. Council Member Rosen inquired as to whether the City would be
liable for payment of $43,000.00 to the consultants if the contract was terminated;
whereupon, the Director of Parks and Recreation replied that the City would be
responsible only for work previously completed.
Vice-Mayor Lea inquired about the achievable results if the study continued;
whereupon, the Assistant City Manager for Community Development replied that the
report would indicate what was inside the center, capital and operating costs.
Council Member Mason inquired as to the difference between suspending the
contract and canceling the contract, and if the contract was suspended, could the City
commence, without any cost. The Assistant City Manager for Community Development
reported that the contract was task-related and the City was only obligated for the work I
that had already been completed.
Following in-depth dialogue, Council Member Trinkle offered a motion to continue
the contract until its completion. The motion was seconded by Council Member Rosen.
The Parks and Recreation Director encouraged the Council to continue with the
plan, stating that once the numbers, percentages, and operating expenses were
captured in a report, the Council would be better informed however, if the study is
delayed, it would be more expensive in the future to move forward.
There being no further discussion, the motion to continue the contract until its
completion was adopted, with Mayor Bowers voting no.
13th Street/Hollins Road Street Project Improvements
Mark Jamison, Transportation Division Manager, spoke about proposed
improvements to the 13th Street/Hollins Road corridor, as follows:
13th Street/Hollins Road Project Update
. VDOT funded project
o 15% City match on engineering
o 2% City match for right-of-way and construction
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. Purpose:
o Construct a bridge over railroad tracks (eliminated existing at-grade
rail crossing)
o Provide enhanced connection between Orange Avenue (Route
460) and Dale Avenue (Route 24)
. Preliminary Engineering - 2005
· Citizen Information Meeting - May 2006
. Right-of-Way and access issues
o 'Kinder Morgan Petroleum Terminals
o HL Lawson warehouse
o Freight Car America and Norfolk Southern
. Stormwater Management
. Public Hearing
o Tuesday, December 2, 2008
o Fallon Park Elementary School
o 5:00 p.m. - 7:00 p.m.
o Open forum style meeting
· Council Actions - Spring 2009
o Underground utilities corridor
o Approve design features
. Right-of-way acquisition - 2009
· Construction - FY2011
. $28.5 million project cost
o Approximately $900,000.00 city funds
(See copy of presentation on file in the City Clerk's office.)
Comments:
Mayor Bowers inquired as to the number of homes that would be displaced due
to the improvements; whereupon, Mr. Jamison replied approximately 30 properties,
which would consist of 15 residential and 15 commercial. Mayor Bowers further
inquired about the vacant lots; whereupon, Mr. Jamison replied that the City would
maintain the lots and the matter would be discussed upon completion of the project.
Mayor Bowers asked whether VDOT was supportive of the roundabout concept;
whereupon, Mr. Jamison replied in the affirmative, noting that the City was supportive
as well.
Council Member Price asked for clarification regarding any parcels that may have
been acquired; whereupon, Mr. Jamison advised that no right-of-way acquisition had
occurred. She inquired about the displacement of homeowners; whereupon', Mr.
Jamison advised that upon approval of the resolution, VDOT would begin negotiations
with the property owners during the acquisition phase in 2009, adding that the
homeowners would be compensated for relocation.
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Following additional comments, Mayor Bowers suggested that City staff contact I
the neighborhood organizations and affected property owners within the Hollins Road
area prior to the December 5 public hearing.
Aviation Drive and Towne Square Boulevard Intersection Improvements
Mark Jamison, Traffic Engineer, shared the following information with regard to
proposed improvements to the Aviation Drive and Towne Square Boulevard
intersection, via powerpoint presentation:
City Option
. Merits
o Two intersections on Aviation Drive combined into one (eliminate
accidental turns on Thirlane Road)
o Traffic signal controls operations at acceptable levels of service in
2028
o Provides City with alternative to Hershberger Road
. Detractors
o Does not provide exclusive access to airport
o Short distance for stacking left turns onto Thirlane Road (model
indicates not an issue)
Roundabout Option
. Merits
o Speeds through roundabout are less than 15 mph, Aviation
Drive traffic would be calmed
o Eliminates multiple lane weaving operation from
Hershberger ramp to airport
o Roundabout controls operations at acceptable levels of
service in 2028
o Provides for alternative to Hershberger Road
. Detractors
o Drivers unfamiliar with roundabout operations
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VDOT Review
. Geometric refinements needed
o Consider offset left alignment rather than radial
o Right turns on two legs may be too tight
o Consider combining Airport entrance and Thirlane Road
o Ensure adequate sight distance
o Ensure adequate merge distance entering Towne Square
. Concern with need to change lanes inside roundabout (result of single
lane/multi-lane entries and exists)
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Conclusions
. City supports the concept of roundabouts
o Good traffic operations
o Excellent safety record
o Aesthetic/landscaping opportunities
. Three single lane roundabouts proposed on current projects
o 13th Street and Tazewell Avenue
o 13th Street and Wise Avenue
o Riverland Road/Bennington Street/Mount Pleasant Boulevard
. Other considerations
o Traffic performance with unbalanced traffic volumes
o Geometric concerns - right turns on closely spaced legs
o Expected users
o Driver familiarity with roundabout
o Purpose of project is not to address accident concerns
o Flexibility to modify
Recommendation
. Traffic Signal
o Both alternatives acceptable in terms of level of service and delay
o Insufficient volume to create issues with left turn lane storage to Thirlane
o Exiting traffic from Airport largely controlled by parking booths which
create gaps for turning vehicles
o Default direction for turning vehicles is to Airport
o Provides greater flexibility in future
o Driver behavior in a multi-lane roundabout is unpredictable
o Single and multi-lane legs require lane changes in roundabout
o Regional nature of adjacent land uses results in unfamiliar motorists
Alternative Plan
. Advantages
o No Airport property required for construction
. Disadvantages
o concern for capacity (four lanes only)
o left turns from through lane (increased likelihood for rear-end accidents)
o additional confusion for Airport passengers
(See copy of presentation on file in the City Clerk's office.)
Discussion:
Mayor Bowers inquired if the roundabout would be signalized; whereupon,
Mr. Jamison advised that the purpose of a roundabout was to avoid signalization.
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Mayor Bowers also asked if it was possible to relocate the airport entrance;
whereupon, the City Manager replied that the issue had not been discussed.
Council Member Nash questioned the process; whereupon, the City Manager
responded that the information had not been forwarded to the airport. He asked if the
Airport Commission had reviewed the concept; whereupon, Mr. Jamison replied that the
Commission had been briefed on two occasions.
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Council Member Trinkle expressed concern about the drivers having to weave
between two lanes of traffic while exiting from the Hershberger flyover onto Aviation.
Mr. Jamison responded that essentially there would be a right turn lane and traffic would
have access to the same two lanes on Aviation Drive; and the exit ramp would be
altered to a typical ramp and traffic would have to yield the right of way.
Mayor Bowers noted his concern regarding the four entrances into the
roundabout and asked if the two streets could be combined; whereupon, Mr. Jamison
replied that the Airport might not want sole control over the entrance to the Airport which
could possibly heighten traffic in front of the Airport terminal.
The City Manager mentioned that another possibility could be a signalized
intersection, whereby the airport could move its entrance farther up Aviation Drive which
would separate Thirlane Road and the airport entrance, which signalization would
address Towne Square, Aviation Drive, and Thirlane Road.
Council Member Nash inquired if the Airport Commission has seen the traffic
signal concept; whereupon, the City Manager replied that the Commission has seen the
concept and their consultant performed an analysis on the signal proposal.
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Council Member Mason asked if the Airport Commission's real concern was no
exclusive access to the Airport; whereupon Mr. Jamison stated that the Commission
desired to have one lane of the intersection be an exclusive entry and exit point to the
airport.
The City Manager commented that one of the biggest challenges was the
location of the signage for the airport, adding that due to underground conflicts the
signage could not be placed directly over the entrance to the airport, therefore, it was
misleading which caused travelers to turn onto Thirlane Road.
The City Manager explained that another suggestion would be to direct traffic
onto Thirlane Road at the right turn only onto Hershberger Road, which would force
traffic onto Peters Creek Road, and could be a disservice to the businesses located in
that area.
Mayor Bowers commented that he could not agree with a five-lane roundabout
concept, but was of the opinion that a four lane intersection was possible. I
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Following discussion, Mayor Bowers suggested that the City Administration
continue its discussions with the Airport officials as well as allow the Airport Commission
the opportunity to view the presentation; and hopefully a compromise be worked out
with the Airport Commission within the next 60 to 90 days.
Fundinq Requests - Capital Project Contributions
Sherman M. Stovall, Director, Management and Budget, gave a briefing with
regard to the following funding requests for capital project contributions:
Fundinq Request
o Center in the Square - $2,500,000.00
o Science Museum of Western Virginia - $750,000.00
o Harrison Museum of African American Culture - $750,000.00
o YMCA - $600,000.00
Center in the Square
o Total Project Cost - $25.3 million
o Project includes redesign and renewal of Center in the Square facility
Science Museum of Western Virqinia
o Total Project Cost - $5 million
o Project includes reinvention and redesign of museum and galleries
focusing on:
· Environmental stewardship
· Healthy living
· Improvement of science, technology, engineering, and mathematics
literacy
Harrison Museum of African American Culture
o Total Project Cost - $2.14 million
o Project includes transition of the museum location to Center in the
Square
YMCA of Roanoke Vallev
o Total project cost - $2.5 million
o Project includes the expansion of YMCA facilities
o Currently in Year 7 of a commitment to provide $2 million over 10
years for construction of current YMCA facility
Basis for Recommendation
o Considered level of support provided to other projects/organizations
· Art Museum
· TAP Dumas Center
· Grandin Theater
· Mill Mountain Zoo
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*Center in the Square
Science Museum
Harrison Museum
*YMCA
Request
$2,500,000.00
$ 750,000.00
$ 750,000.00
$ 600,000.00
Recommend
$1,500,000.00
$ 500,000.00
$ 500,000.00
$ 500,000.00
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Recommended Fundinq
*Funding for Center in the Square, Science Museum, and Harrison
Museum to be provided over five years, subject to each organization
demonstrating that it has raised and has on hand cash to match. The
anticipated funding source for this commitment will be excess debt service
funding or budgeted capital funding. There is a current CDBG funding
commitment of $100,000.00 for the Harrison Museum.
*Funding for the YMCA will be provided via additional installments from
the Economic and Community Development Reserve after current
commitment is fulfilled in FY2012.
Current Capital Contri~ution Commitment
o Mill Mountain Zoo (Year two of three year commitment to provide
$500,000.00 for capital improvements - $166,667.00)
o History Museum of Western Virginia (Year two of three year
commitment to provide $100,000.00 for capital improvements -
$33,333.00
o Percent for Art (Allocation of one percent of construction costs for
eligible CI P projects for public art - $123,703.00)
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Council report to be prepared recommending the appropriation of funds
from Capital Project Contingency and Parking Fund Retained Earnings
(See copy of documentation on file in the City Clerk's Office.)
Discussion:
Having been familiar with the funding requests for capital project contributions,
the City Manager pointed out that it was the consensus of the Council to move forward
with the recommended funding requests.
Council Member Nash advised that he thought that the staff recommendations
were reasonable, noting that the programs were improving the services of the Valley.
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Council Member Trinkle concurred with Council Member Nash's comment,
adding that City staff had done a great job of trying to. meet the requests as much as
possible. He inquired as to whether the cash in hand included the tax credit incentive;
whereupon, Mr. Stovall pointed out that the same standard that was used for the TAP
Dumas project they currently use for Mill Mountain Zoo; whereupon, Council Member
Trinkle commented that it was a great standard, a big incentive and motivation to
encourage fundraising.
Vice-Mayor Lea recognized the YMCA for their hard work, and announced that
he attended the ribbon cutting ceremony of the Gainsboro YMCA facility.
Council Member Mason acknowledged the efforts of th,e Science Museum of
Western Virginia noting the great atmosphere for participation of the schools; and
offered a motion that funding for Center in the Square, Science Museum, and Harrison
Museum be provided over five years, subject to each organization demonstrating that it
has raised and has on hand cash to match, and funding for the YMCA be provided via
additional installments from the Economic and Community Development Reserve after
current commitment is fulfilled in FY 2012. The motion was seconded by Vice-Mayor
Lea and unanimously adopted.
At 11 :25 a.m., the Mayor declared the meeting in recess to be reconvened at
12:00 p.m., for a joint meeting with the Roanoke Redevelopment and Housing Authority
in Room 159. He advised that the briefings with regard to the City's Leaf Collection
Program and Fund Balance Policies would be deferred until the regular 2:00 p.m.
session.
At 12:06 p.m., the Council reconvened in Room 159, for a joint meeting of
Council and the Roanoke Redevelopment and Housing Authority Board of
Commissioners, with Mayor Bowers and Acting Board of Commissioner Chairman
Gilbert E. Butler, Jr., presiding.
CITY COUNCIL MEMBERS PRESENT: Council Members Alvin L. Nash,
Anita J. Price, Court G. Rosen, David B. Trinkle, Sherman P. Lea, Gwendolyn W.
Mason and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF
COMMISSIONERS PRESENT: Commissioners Adam Boitnott, R. Gail Burruss,
Edward Garner, Daniel E. Karnes, Cheryl Miller, Duane Smith, and Acting Chairman
Gilbert E. Butler, Jr.-7.
ABSENT: None-O.
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OFFICERS PRESENT: Representing the City of Roanoke: Darlene L. Burcham,
City Manager, William M. Hackworth, City Attorney; Ann H. Shawver, Director of
Finance; Stephanie M. Moon, City Clerk; and Cecelia T. Webb, Assistant Deputy City
Clerk. Representing the Roanoke Redevelopment and Housing Authority; Glenda
Edwards, Executive Director/Secretary-Treasurer; Cathy Wells, Vice-President of
Human Resources/Administration; Roger Vest, Vice-President of Real Estate
Development; Jackie Austin, Vice-President of Finance/CFO; Katie Drewery, Executive
Assistant; and Nick Conte, Legal Counsel.
The invocation was delivered by Vice-Mayor Lea.
HOUSING AUTHORITY: Mayor Bowers welcomed everyone to the meeting and
recognized the Board for their service as Commissioners.
Acting Chairman Butler expressed appreciation to the Council for their patience
and determination in filling the vacancies on the Housing Authority Board of
Commissioners. He stated that the Board and the Housing Authority were very
appreciative to have Adam Boitnott, Edward Garner and Duane Smith as newly-
appointed Commissioners. He announced that the Board was pleased to have Glenda
Edwards as the permanent Executive Director for the Housing Authority, adding that
without her leadership and that of her senior staff, the Authority could not have made it
through the past year.
Chairman Butler was pleased to comment that HUD no longer considered the
Housing Authority as a troubled authority; and the Housing Authority is now' classified as
a standard performer with a repayment agreement in place; and the Housing Authority
has completed conversion to the project-based model required by HUD's asset
management guidelines. He further explained that HUD also awarded an allocation of
35 additional vouchers to the Housing Authority under the HUD-Veterans Affairs
Supportive Housing (HUD-VASH) initiative in partnership with the Salem Virginia
Medical Center and an additional allocation of 144 enhanced vouchers designated for
residents of Oak Park Apartments.
He appointed out that the Housing Authority received a $400,000.00 grant from
HUD to open a neighborhood networks center at Landsdowne Park and two
$350,000.00 grants for the expansion of services at the Villages at Lincoln and the
Housing Authority's two senior developments - Melrose Towers and Morningside
Manor. He commented on the concerns by residents for screen doors in the Villages of
Lincoln which were discussed at the October 1, 2007 joint meeting of the Council and
the Housing Authority Board of Commissioners, advising that front screen doors had
been purchased and installed at 50 apartments; and that due to budget restrictions, the
screen doors would be installed at the remaining units at a later date.
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He reported on the following projects:
· South Jefferson Street Redevelopment Plan
· Miller's Hill project that was being under taken by affiliate, Day Avenue, LP,
had been affected by the slow economy; however, progress had been made
and three houses were under contract to a private developer for rehabilitation
under the same standards as used by Day Avenue, LP to develop properties
on Miller's Hill.
· Construction of Hillcrest Heights and Park Street Square were completed in
December 2007 and both developments are at full occupancy.
· Hurt Park construction was on schedule.
Mayor Bowers encouraged the Board to have a strategic planning session,
especially with the new Commissioners, and thereafter, meet with the Council again in
the late spring or early summer of 2009.
The Mayor advised that the Council had been discussion the appointment of
Council liaison to the Authority, and suggested that the Board consider moving its
regular monthly meetings to a time that would not conflict with the regular meetings of
the Council, such as the third Monday. Acting Chairman Butler mentioned that the
Board of Commissioners had discussed the matter and had agreed, pending approval
of a bylaw revision, to hold their regular monthly meeting on the fourth Monday of each
month, beginning in January 2009.
Comments:
Council Member Price stated open communication and two-way dialogue were
important to both bodies; and she was of the opinion that the Authority Board had made
strides towards better communication by changing its meeting date.
Council Member Rosen remarked that the houses on Day Avenue were priced
too high, adding that homeowners who purchased homes in the area were under the
assumption that the entire street was going to be redeveloped. Acting Chairman Butler
replied that Day Avenue, LP, was subject to the same downturns in the economy as
other contractors with regard to borrowing money for construction and the slow housing
market, adding that there were two homes completed and for sale. Council Member
Rosen inquired about the selling price of the homes; whereupon, the Executive Director
responded approximately $317,000.00 and $354,000.00, respectively.
Acting Chairman Butler reported that the amount might appear to be pricey, but
the homes were historically correct and extremely large; and the Authority is currently in
a holding pattern until the two homes sell or there is an additional source of funding for
rehabilitation. The Executive Director interjected that the asking price of the two homes
for sale on Miller's Hill was not inflated; consequently were priced in order to pay for
construction and other development costs, at no profit; and none of the cost of
managing the project and time of the Authority staff was included in the asking price.
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Council Member Rosen suggested that the developer consider not using original
materials, but perhaps using cheaper materials, such as vinyl siding in order to bring the
cost down.
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Mr. Butler stated that from a practical point, it would be cheaper to demolish the
surrounding houses and construct new structures; however, the idea of the project was
to reclaim the neighborhood and salvage what was there; and if Day Avenue, LP, used
other materials, it would defeat the purpose of restoring the homes to their original state.
He further stated that a public entity was being asked to be a private developer
and he was of the opinion that a housing authority should not be in the business of
developing private-for-sale housing; however, the Housing Authority is committed to the
project.
Commissioner Karnes remarked that the tax credits have softened the cost of the
rehabilitation; however, he felt it would be difficult and unfair to current'homeowners if
the Housing Authority changed its direction in mid-stream. He also indicated that there
that there had been other positive things that had happened on Day Avenue due to the
Miller's Hill project.
Mayor Bowers commented on the availability of senior housing, noting that no
other senior housing had been developed since the 1970's or 1980's; and he asked the
Housing Authority to consider the prospect of additional senior housing as they review I
their strategic plan inasmuch as Roanoke's senior citizen population was increasing.
The Mayor spoke about the Jefferson Street Corridor initiative - - the Virginia
Tech Medical Center and Carilion, adding that it would be a huge economic
development boost for the City and an anchor at the South end of Jefferson Street.
Council Member Nash requested an update on the Gainsboro Neighborhood
Development Program since the decision was reversed about terminating the program.
Ms. Edwards responded that discussions have been ongoing with City staff regarding
having the area designated as a rehabilitation area, as well as closing the Gainsboro
Neighborhood Development Program, Program No. VA. A-6, which should address the
concerns of the property owners while removing the Authority's eminent domain
authority. She added that the public hearing would be rescheduled with a 30-days
notice to property owners prior to the Authority Board considering action to closing the
Plan; and action to close the Program will also be required by the Council.
Council Member Price suggested that a compiled list be provided to the Council
outlining outstanding projects and that the Authority move forward to complete those
times that were promised and not fulfilled.
The City Manager reiterated that the staff had consistently recommended that if
the Council took action to close the plan that a rehabilitation district be created I
simultaneously in order to allow activities to continue in the area.
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Council Member Rosen asked that a bullet point list of differences and changes
between the original plan and what a rehabilitation district designation would accomplish
be provided to the Council and citizens. The City Manager indicated that the Executive
Director was currently working on said list.
The City Manager announced that the Housing Authority had received additional
housing choice vouchers and suggested that housing should be a regional issue since
the City has a disproportionate amount of low-income housing. She stated public
housing should be available in all regions and the voucher program was a way to
disperse lower income residents. She further stated that she was aware that public
transportation was limited in other regions; however, she solicited the Housing
Authority's assistance with the issue.
There being no additional questions and/or comments, the Mayor expressed
appreciation to the Board of Commissioners.
At 1 :10 p.m., the Acting Chair declared the Roanoke Redevelopment and
Housing Authority Board of Commissioners meeting adjourned.
At 1:10 p.m., the Mayor declared the meeting in recess to be reconvened for
continuation of briefings.
COUNTRYSIDE: The City Manager stated that since Council's authorization
was necessary to amend the agreement with Meadowbrook Golf Group, Inc., she would
prefer that action on the matter be deferred until the 2:00 p.m. session.
In response to Council Member Rosen's inquiry regarding the termination fees,
the Assistant City Manager for Community Development advised that if the operating
agreement was terminated between May 1 st and prior to June 1 st 2008, damages due
would be $155,000.00 of lost revenue, which are ongoing due to it's termination date,
adding that it is not related to the amount of money to be made in that specific month,
but through the remaining term of the agreement. He remarked that this was basically
an insurance policy for Meadowbrook to recover specific damages due if agreement
was terminated earlier than contemplated due to action of the Roanoke Regional
Airport.
Further discussion was held with regard to the termination clause in the operating
agreement, and the possibility of citizens having to pay a debt service if the agreement
is terminated prior to its expiration date.
For clarification purposes, the Assistant City Manager for Community
Development pointed out that inasmuch as this is a management agreement, the City
has an obligation, as a tenant, to call attention to certain provisions that could affect the
management of a golf course.
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The City Manager interjected that it has not been determined whether it will be a
ten-year provision, or a management agreement or lease of the facility. She added that
the City needed to wait for responses before making a decision as to whether or not
there will be a management agreement for ten years or a lease of property for ten
years.
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The Assistant City Manager for Community Development remarked the Airport
Commission had not set any value, noting a portion of the agreement stating that the
City shall require and include in the management contract a provision with such
management contract that is subordinate, subject to this lease agreement and the
requirement that the operator shall comply with all applicable terms, conditions,
requirements and provisions of the lease agreement, and therefore, the Airport
Commission is requiring the City to incorporate language in the lease with
Meadowbrook that addresses termination.
The City Manager believed the bigger issue was the ten year provision, because
of the importance concerning how the lease with the Airport was to be negotiated.
LICK RUN GREENWAY PHASE III PLANNING
R. Brian Townsend, Assistant City Manager for Community Development, gave a
briefing on Phase III planning for the Lick Run Greenway, which would extend pass
William Fleming High School and the Countryside Golf Course on to Peters Creek I
Road; and highlighted the following information:
Backqround of Lick Run Greenway
. Phase I Completed in 2002
. Phase II Completed in 2006
. Connects Downtown to Valley View Mall
. 3.2 miles in length
. Provides for safe routes to schools access for Lincoln Terrace and
Lucy Addison
. One of Roanoke's most diverse linear parks; connecting parks,
schools, neighborhoods, downtown, and' retail centers
. Connects five schools: Saint Andrew's, Roundhill, Huff Lane, Lincoln
Terrance, and Lucy Addison
. Overall purpose of the greenway is to make north-south connection
between the Mill Mountain Greenway, downtown, Valley View, William
Fleming High School, and a connection to the greenway system in
Roanoke County
Phase III Planninq Obiectives
. Maintain greenway/linear park aesthetic value
. Connect Lick Run III Greenway Corridor to :
o Lick Run Stream Environment
o Green space
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o William Fleming High School
o Countryside
· Identify potential right-of-way bike/pedestrian alternative connections
towards:
o Kennedy Park, Huff Lane, Valley View, and the Airport
· Determine preferred greenway corridor for future public-private
development opportunities; and establish typical sections for the
differing land uses along the corridor
Attributes of Proposed Corridor
· Contains more opportunity to connect natural spaces that include
floodways, urban forests/tree canopy
· Provides for additional natural conservation measures in the form of
stormwater buffering/filtration for the long-term health of Lick Run
stream
· Provides for a more attractive and safe multi-use trail experience for a
wide variety of. user groups
· Allows for greater opportunities for future public-private partnerships
for greenway development
· Complies with the character of a linear park environment as described
within Roanoke's greenway policy
Next Steps
· November 2008:
o Update Council and Planning Commission on preferred corridor
o Hold second public input session at William Fleming High School
o Make final corridor a.nd typical section revisions with project team
· December 2008:
o Develop final plan and report
· January 2009:
o Present final plan and report to Planning Commission and City
Council
(See copy of powerpoint presentation on file in City Clerk's Office)
The City Manager advised that $200,000.00 a year annually for ten years was
appropriated for greenway improvements since 2002. She indicated that the biggest
challenge with greenways was securing the right-of-way; and if rights-of-way can be
secured, the actual construction of the greenway is often inexpensive by comparison.
Council Member Rosen inquired as to how much of the $200,000.00 is allocated
to the City and Parks and Recreation for greenways; and if Parks and Recreation is
given a specific amount for additional maintenance of the greenways; whereupon, the
City Manager replied that she was unsure of the proportions, but was certain that
funding had been included for additional greenways. Council Member Rosen hoped
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that Parks and Recreation would continue to receive appropriate funding and not be
expected to maintain more greenways with less money.
Council Member Trinkle reiterated that maintenance of the greenways had to be
an ever increasing issue inasmuch as greenways have been an enormous asset to the
City.
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There being no additional comments, at 1 :45 p.m., the Mayor declared the
meeting in recess until 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Member Alvin L. Nash, Anita J. Price, Court G. Rosen,
David B. Trinkle, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A.
Bowers-7.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Frank W. Feather, Pastor, Forest
Park Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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ANNOUNCEMENTS: The Mayor encouraged the public to vote on Tuesday,
November 4, 2008, and announced the extended deadline for contributions to the
Untied Way Campaign.
SPECIAL EVENTS: Jennifer Wise, Communications Coordinator, Taubman
Museum of Art, appeared before the Council and gave an overview of the upcoming
events prior to the opening of the Museum.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION: The Mayor
recognized Steve Buschor, Director, and the Parks and Recreation Department for
receiving its Departmental Certificate of National Accreditation, CAPRA.
(See copy of comments and Agency Accreditation Self-Assessment Report on file in the
City Clerk's Office.)
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HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY GOVERNMENT: Robert D. Gravely, 3360 Hershberger Road, N. W.,
appeared before Council with regard to .Iack of job opportunities for citizens in the City of
Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday, June 16,
2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: NONE-a..
CITY COUNCIL-TAXES: A communication from the City Manager requesting
that the Council schedule a public hearing on Monday, November 17, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the tax
exemption request of the Oliver White Hill Foundation for certain real estate in the City.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
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CITY COUNCIL-ROANOKE CIVIC CENTER-LEASES: A communication from
the City Manager requesting that the Council schedule a public hearing on Monday,
November 17, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider leasing of space at the Roanoke Civic Center.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The 'motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
COMMITTEES-OATHS OF OFFICE-TOWING ADVISORY BOARD, YOUTH
SERVICES CITIZEN BOARD, AND ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY, BOARD OF COMMISSIONERS: The following reports of qualification
were before the Council:
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Greg Spangler and Thomas W. Ruff as members of the Towing Advisory Board, I
for terms of three years each, ending October 31,2011;
Michael D. Wray as a member of the Youth Services Citizen Board, for a term
ending May 31,2011; and
Adam W. Boitnott, Edward Garner and Duane R. Smith as Commissioners of the
Roanoke Redevelopment and Housing Authority, Board of Commissioners, for
terms ending August 31,2012.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
CITY COUNCIUCOMPLAINTS/STREETS: A communication from Mayor David
Bowers with regard to citizen complaints in connection with the new road construction
along Colonial Avenue in the Towers Mall area.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the matter be referred to the City Manager
for study and report to Council. The motion was seconded by Council Member Rosen
and unanimously adopted.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
LOOSE LEAF COLLECTION 2008
Dewayne D'ardenne, Acting Street Maintenance Superintendent, provided a
briefing, highlighting the following items in connection with the Leaf Collection Program:
. Loose Leaf Collection Performance Measures
. Loose Leaf Collection Schedule
. Loose Leaf Collection Logistics
. Loose Leaf Collection Data
. Loose Leaf Collection Citizen Communication
. Loose Leaf Collection Alternatives
. Mulch Mowing - The Clean and Green Alternative
(See copy of powerpoint presentation on file in the City Clerk's Office.)
Council Member Mason inquired if the leaves collected by the City were being
recycled; whereupon, Mr. D'ardenne responded in the affirmative, adding that the
leaves were transported to Rockydale Quarries and manufactured into top soil.
Mayor Bowers inquired as to whether or not the schools had a leaf
collection/mulch mowing process; and if the City decided at some point in the future to
discontinue the leaf collection/mulch mowing program, how much savings would be
incurred. Mr. D'ardenne replied that he was not certain if the schools had such a
program; and the cost savings to the City if the program was discontinued would be
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approximately $333,000.00, however, he. indicated that the program was inexpensive to
execute.
In closing, Mayor Bowers suggested that the public be educated on the concept
of mulch mowing and the potential benefits.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-POLlCE: The City Manager submitted a written
communication recommending acceptance of the Safe Havens: Supervised Visitation
and Safe Exchange Program Grant from the Department of Justice, Office on Violence
Against Women.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38265-110308) A RESOLUTION authorizing the acceptance of the Safe Haven
Supervised Visitation and Safe Exchange Grant Program grant from the United States
Department of Justice, Office on Violence Against Women, Grant Number 2008-CW-
AX-0013, in the amount of $300,000.00 and authorizing the execution of the sub-grant
agreement between the City and Total Action Against Poverty in the Roanoke Valley,
Inc. ("TAP") and any additional documents required to accept the grant.
(For full text of resolution, see Resolution Book No. 73, page 1.)
Council Member Trinkle moved the adoption of Resolution No. 38265-110308.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38266-110308) AN ORDINANCE to appropriate funding from the Safe Havens
Supervised Visitation and Safe Exchange Continuation Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by, title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 2.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38266-
110308. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
CITY CODE-FLAGS: The City Manager submitted a written communication
recommending amendment of the City Code for the installation of flags, banners, and
holiday decorations within the public rights-of-way in the downtown and village center
areas.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38267-110308) A RESOLUTION authorizing the City Manager to execute pole
attachment license agreements with Appalachian Power Company, Inc. ("APCO"), and
pole attachment permits issued by APCO and other related documents, and waiving the
City's sovereign immunity in connection with such documents.
I (For full text of resolution, see Resolution Book No. 73, page 3.)
Council Member Trinkle moved the adoption of Resolution No. 38267-110308.
The motion was seconded by Council Members Mason and Price.
Council Member Trinkle asked about the time period for the hanging of banners;
whereupon, the City Manager advised that the City Code limits the time period to 30
days and the amendment suggests a 60-day time period, which seem to coincide with
the type of requests received from various organizations. He then asked if some of the
banners were meant to recognize certain areas or districts, and would the proposed
amendment still apply; whereupon, Ms. Burcham replied that the amendment would
only apply to specific banners; and the City Code would need to be amended in order to
reflect specific changes to deal exclusively with district banners because they might not
be on particular poles, but might be in other locations as well.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38267-110308 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
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NAYS: None-O.
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Council Member Trinkle offered the following ordinance:
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(#38268-110308) AN ORDINANCE amending and reordaining Section 30-109,
Permits, Section 30-110, Definitions. Section 30-111, Time Limitations. Section 30-112,
Size and shape of holiday decorations flaqs and banners, and Section 30-113, Other
Conditions. of Article VI, Erection and Maintenance of Holiday Decorations Flaqsand
Banners of Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke
(1979) as amended; and dispensing with the second reading by title of this ordinance.
(For full text of resolution, see Resolution Book No. 73, page 4.)
Council Member Trinkle moved the adoption of Ordinance No. 38268-110308.
The motion was seconded by Council Members Mason and Price and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-EROSION-SEDIMENT CONTROL: The City Manager submitted a
written communication recommending amendment of the City Code for the purpose of
updating the City's Erosion and Sediment Control Ordinance.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following Ordinance:
(#38269-110308) AN ORDINANCE amending and reordaining Section 11.1-3,
Local erosion and sediment control proqram. Section 11.1-5, Land disturbina permit
requirements. Section 11.1-6, Erosion and Sediment control plan. and Section 11.1-2,
Penalties iniunctions and other leqal actions. of Chapter 11.1, Erosion and Sediment I
Control. of the Code of the City of Roanoke (1979), as amended; and dispensing with
the second reading by title of this ordinance.
(For full text of Ordinance, see Ordinance Book No. 73, page 10.)
Council Member Mason moved the adoption of Resolution No. 38269-080408.
The motion was seconded by Council Member Trinkle.
Council Member Rosen inquired about the amount of the civil fine changing from
$3,000.00 to $10,000.00 and who would be the responsible party that determines the
civil fine; whereupon, Christopher L. Chittum, Planning Administrator, advised that the
City is required to amend its City Code in order to comply with the State Code which I
sets civil penalties.
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There being no additional questions and/or comments by the Council Members,
Ordinance No. 38269-110308 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-STORMWATER MANAGEMENT: The City Manager submitted a
written communication recommending amendment of the City Code for the purpose of
updating the City's Stormwater Management Ordinance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38270-110308) AN ORDINANCE amending and reordaining Section 11.4-14,
General and Section 11.4-17, Stream channel erosion. of Article IV, General Criteria for
Stormwater Manaqement. of Chapter 11.4, Stormwater Management. of the Code of the
City of Roanoke (1979) as amended; and dispensing with the second reading by title of
this ordinance.
(For full text of resolution, see Ordinance Book No. 73, page 14.)
Council Member Mason moved the adoption of Ordinance No. 38270-110308.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
COUNTRYSIDE GOLF COURSE-CITY PROPERTY: The City Manager
submitted a written communication recommending adoption of an Ordinance modifying
Ordinance No. 38255-102308 adopted on October 23, 2008, and authorizing the City
Manager to execute a Third Amendment to the November 10, 2005, Operating
Agreement between the City of F;loanoke and Meadowbrook Golf Group, Inc.; and
authorizing the City Manager to take such further action and execute additional
documents to implement and administer such Amendment to the Operating Agreement.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Lea offered the following Ordinance:
(#38271-110308) AN ORDINANCE modifying Ordinance No. 38255-102308,
adopted on October 23, 2008, and authorizing the City Manager to execute a Third
Amendment to the November 10, 2005, Operating Agreement between the City of
Roanoke (City) and Meadowbrook Golf Group, Inc. (Meadowbrook); authorizing the City
Manager to take such further action and execute additional docum~nts to implement
and administer such Amendment to the Operating Agreement; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 16.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38271-110308. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
DIRECTOR OF FINANCE:
CITY CODE-BILLINGS AND COLLECTIONS: The Director of Finance submitted
a written report recommending amendment of the City Code to recognize changes in
the method of processing collections.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following Ordinance:
(#38272-110308) AN ORDINANCE amending Section 2-172, Report and deliverv
of money collected or received by officers and employees, of Article VIII, Finance
Generally, of Chapter 2, Administration, of the Code of the City of Roanoke (1979) as
amended, to effect certain changes to the City's accounting and collection methods to
allow the processing of monies received by City departments through. the City's
accounts receivables system; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 17.)
Council Member Mason moved the adoption of Ordinance No. 38272-110308.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason, and Mayor
Bowers-7.
NAYS: None-D.
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REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS:
ECONOMIC DEVELOPMENT: Council having tabled the matter with regard to
the execution of Amendment No. 4 to Performance Agreement between the City of
Roanoke, the Economic Development Authority of the City of Roanoke, and IMD
Investment Group, LLC, in order to provide an additional time period for development of
certain property within the Ivy Market Shopping Center, at its regular meeting held on
Thursday, October 23, 2008, and laid over to be heard at its regular meeting on
Monday, November 3,2008, the matter was again before the body.
The City Manager submitted a written communication requesting that the matter
be again tabled until the next regular meeting of the Council scheduled to be held on
Monday, November 17, 2008, at 2:00 p.m.
(See communication on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the matter would. be
tabled until the November 17 Council meeting.
Council Member Rosen requested that the Council have an opportunity to be
updated on the matter prior to the November 17 Council meeting.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY COUNCil-VIRGINIA MUNICIPAL LEAGUE: Council Member Mason
offered the following resolution expressing the desire of the City of Roanoke to host the
Annual Meeting of the Virginia Municipal League Conference in the year 2014:
(#38273-110308) A RESOLUTION extending an invitation to the Virginia
Municipal League expressing the desire of this Council that the City of Roanoke be the
site for the Annual Meeting of the Virginia Municipal League in 2014.
(For full text of resolution, see Resolution Book No. 73, page 19.)
Council Member Mason moved the adoption of Resolution No. 38273-110308.
The motion was seconded by Vice-Mayor lea and Council Member Price and adopted
by the following vote:
AYES: Council Me":lbers Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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MOTIONS AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
SEWERS AND STORM DRAINS-WATER: Vice-Mayor Lea commented that in
January 2008, the City Manager was instructed to submit an application for a grant in
the amount of approximately $375,000.00 in order to extend the sewer line on Fairhope
Road, N. W. He announced that the Water Authority had received sufficient
neighborhood support to move forward with the sewer line extension.
DOWNTOWN ROANOKE: Council Member Mason stated that she had received
complaints from citizens regarding the lack of cleanliness in the downtown area,
especially with cigarette butts. The City Manager responded that efforts were being
made to encourage businesses to install receptacles for cigarette butts, and that she
would speak with Downtown Roanoke, Inc., about accelerating said efforts.
VIRGINIA MUNICIPAL LEAGUE-ECONOMIC DEVELOPMENT: Vice-Mayor Lea
commended Economic Development Administrator Brian Brown and City staff for their
well-received brownfields presentation at the 2008 Annual Virginia Municipal League
Conference which was held in October in Norfolk, as well as the City Manager on her
re-election as the Virginia Municipal League's Urban Section Chair.
SCHOOLS: Vice-Mayor inquired about the capacity of the new high school
football stadiums to accommodate regional games; whereupon, the City Manager
responded that it was her understanding from the schools that the funds allocated would
only permit construction for 3,000-seat stadiums, and suggested that the Council
address stadium questions at its next joint meeting with the School Board.
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LIBRARIES: Mayor Bowers announced the upcoming performance by The
Wright Kids at the Main Library on November 11, 2008.
CITY MANAGER COMMENTS:
ANNOUNCEMENTS: The City Manager announced that the Green Living and
Energy Expo was scheduled to be held on Friday, November 6 and Saturday,
November 7; and she encouraged the public to attend the 2nd Annual Arts Festival in
conjunction with opening of the Taubman Museum for the Arts on November 8 - 9,
2008.
At this point, the Mayor called on the Director of Finance for a briefing on the City
of Roanoke Fund Balance Policy - Financial Management of the City's Reserves.
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BUDGET: The Director of Finance gave an overview of the following
presentation regarding the City of Roanoke Fund Balance Policy - Financial
Management of the City's Reserves:
. Fund Balance Concepts
. GFOA Recommendations
. A Look at our Fund Balances
. Reserve Fund Balance
. Unreserved Fund Balance
. Roanoke Fund Balances
· Summary of Key Unreserved Fund Balances
. Ratings Results
. Moody's Report
· Moody's Measure of Unreserved Funds (Aa3)
· Reserve Policy Comparison - Localities of Comparable Ratings
. Reserve Policy Comparison - Urban First Cities
· Proposed Changes
. Goals for Increasing Fund Balance
. Options for Increasing Fund Balance
· Concepts for Maintaining Fund Balance Long Term
. Next Steps
I (See copy of powerpoint presentation on file in the City Clerk's Office.)
Discussion:
Mayor Bowers asked if the Fund Balance could be considered as a rainy day
fund; whereupon, Ms. Shawver answered no, that only a part of the fund balance, not
the fund balance itself.
The City Manager mentioned that the City has a Budget Stabilization policy that
allows the fund to grow to a specific percentage in the future. Ms. Shawver mentioned
that eight percent was the cap on the budget stabilization policy, but currently has a
minimum of five, with a target of eight. Ms. Burcham said that it was important to know
that the City has now met that target at least, and may want to achieve a higher target.
Council Member Mason asked about the end of the year leftover funds;
whereupon, Ms. Shawver explained that it is sometimes used to fund one time only
projects.
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Ms. Shawver explained that part of those funds accrue to the schools, but was
unsure if they will have to draw from the funds based on the funding formula agreement.
She pointed out that last year the funds were $3 million and currently it is $600,000.00,
and while they had the practice of appropriating those funds, spending them, creating a
new fund balance through the course of the new fiscal year. Unfortunately, there is an
impact of reducing the reserves.
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Ms. Price asked if the rating from the Moody's Agency was at one time higher
than it is currently; whereupon, Ms. Shawver replied that the rating had not been higher I
and advised that the rating was a Aa3.
The City Manager advised that it was suggested for the current year to leave in
the fund balance the shared funds that the schools would normally receive; currently it
is approximately $300,000.00. She noted that it was her understanding that the schools
have not acted upon the City's request to allow the shared amount to be retained in the
fund balance this year.
Ms. Shawver advised that action would mean an appropriation, and the School
Board has not done that.
The City Manager noted that the schools had an item on the agenda to formally
allow it to be retained which was pulled, she thought.
Vice-Mayor Lea inquired as to what agenda she was referring to; whereupon,
Ms. Burcham advised that she was referring to the School Board agenda and that there
were two items that they had asked the School Board to consider: the matter of the
fund balance, and to allocate funding for additional school crossing guards that were
needed as a result of the time schedule change. She noted that she received a call
advising that the fund balance item had been pulled from the agenda.
Council Member Trinkle inquired if they had any concept of how much money a I
higher interest rate or a lower bond rate would cost the schools, and is there some way
of putting examples out there.
Ms. Shawver advised that they can provide examples and explained that it is
common to issue collectively to the City and Schools a $40 million bond at a 10-basis
point difference. She noted that it may be an additional $1 million in interest over the
life of the bond, which is 20 years, and if the schools are placed into that single A rating
category, it will definitely be harder to market and sell their bonds.
The City Manager advised that at times they trade better than a AA rating would
depend on what is for sale and because the state has a AAA bond rating. She
reminded the Council that at the time they did it, they thought that they were doing the
right thing by annually appropriating money for the ongoing expenses, and by virtue of
that deliberately bringing down that fund balance. The way the City was managing its
revenue and expenditures prior to the decision to start putting these in the operating
budget was that they were deliberately under spending and under estimating revenues
so that they had something at year's end that they could then direct toward these
expenses.
She further advised that when they made the other policy decision to put those in
the operating budget, they got sharper on their revenue projections and zeroed in on the I
expenditures in a different way. Now it appears that at least one rating agency sees
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that as a negati.ve because of the direction that fund balance is taking through the
efforts they have made to make the ongoing budget more dependable on replacement
items particularly.
Ms. Shawver pointed out that it is an evolution, they have made some progress,
but they have more steps that need to be taken.
Mayor Bowers advised that a motion was needed to concur with the Director of
Finance's recommendations as a policy, and she could bring back to the Council the
specific recommendations or ordinances to implement that policy. He noted that he did
not want the City rated anything less than the Aa3, and that they should be Aa2
consistent with the ratings of Morris and Fitch, and the City needs to do all it can to get
out of the negative outlook category that Moody's has characterized the City.
Council Member Rosen asked if they had $578,000.00, and a line item in the
budget that designated a certain amount, and could those funds be accessed versus
having to cut services or to offset the lost revenue from the State; whereupon, Ms.
Shawver advised that was the intent of Budget Stabilization Reserve, it basically allows
Council to appropriate funding to deal with unforeseen declines in revenue or financial
emergencies, and she did not have that policy available today. She noted that the
mechanism is there for an emergency; where they can just manage it, tighten the belt to
deal with it, or find contingency funds. She pointed out that the funds would need
replenishing quickly after the funds were used.
Council Member Rosen advised that he would support having a line item in the
budget to allow the reserve to grow, despite the'tight economy.
Ms. Shawver advised that she did not comment about the time frame that
Moody's may recall the negative outlook on the City. She noted that they were all aware
that this fall, they have chosen to finance some projects by debt issuance using pools
so that they can avoid getting a credit rating. She said that that they have used the
Virginia Public School Authority Pool and they will be using the Virginia Resources
Authority Pool; and it would behoove them to have the policies updated and a good plan
in place by the spring's budget adoption. She further advised that rating agencies were
very big on governments following their policies and plans and a great goal would be to
have the balance up by 10 or 11 percent within a few years.
The City Manager advised that the City was not swimming in red ink and they are
required by law to have a balanced budget, and the budget is balanced. Ms. Shawver
pointed out that the negative rating caught the whole budget team off guard, and they
will respectfully work to remedy the issue.
There being no further discussion, Vice-Mayor Lea moved that the Council
concur in the recommendations as presented by the Director of Finance. The motion
was seconded by Council Member Price and unanimously adopted.
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At 4:25 p.m., the Council meeting was declared in recess to be ~econvened in the
Council's Conference Room for a Closed Meeting.
At 5:42, the meeting was reconvened in the Council Chamber, with Mayor
Bowers presiding and all Members of the Council in attendance.
CITY COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the Council meeting
adjourned at 5:43 p.m.
APPROVED
ATTEST:
~Oh>~b~
Stephanie M. Moon
City Clerk
9' .-
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
November 17, 2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 17, 2008, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetinqs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708
adopted by the Council on Monday, July 7,2008.
PRESENT: Council Members Gwendolyn W, Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, Sherman P. Lea, and Mayor David A
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The invocation was delivered by The Reverend James P. Beatty, Pastor, Bethel
AM.E. Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
CITY COUNCIL-ACTS OF ACKNOWLEDGEMENT: Council Member Anita J.
Price presented a letter of sympathy to the family of the late Mrs. Dorothy D. Witten.
(See letter of expression on file in the City Clerk's Office.)
CONSERVATION EASEMENTS-ACTS OF ACKNOWLEDGEMENT-WATER:
Dr. M. Rupert Cutler, member of the Advisory Board of Scenic Virginia, Inc., a statewide
organization based in Richmond and dedicated to the preservation, protection and
enhancement of Virginia's scenic beauty and community character, presented the
Council with the Scenic Virginia First Place Award for Scenic Water Corridor
Preservation for the Conservation Easement of Carvins Cove Natural Reserve.
(See copy of prepared remarks on file in the City Clerk's Office.)
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ACTS OF ACKNOWLEDGEMENT-BUDGET: The Mayor recognized the I
Department of Management and Budget on receiving the Government Finance Officers
Association Distinguished Budget Presentation Award for Fiscal Year 2008-2009
budget.
(See copy of prepared remarks on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
ECONOMICS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before
the Council and again expressed concern with regard to the lack of services to the
homelessness and the under-privileged.
COMPLAINTS-TAXES: Chris H. Craft, 1501 East Gate Avenue, N. E., appeared
before the Council to express concern with regard to the City's personal property tax as
it relates to the handling of his personal property taxes. The matter was referred to the
City Manager and City Treasurer for response.
(See copy of response from the City Treasurer on file in the City Clerk's Office.)
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COMPLAINTS-SHERIFF: Shaheed Omar, 1219 Loudon Avenue, N. W.,
appeared before the Council and expressed concern with regard to the lack of a
grievance process for local inmates in the Roanoke City Jail; and the composition and
responsibilities of the Police Department's Disciplinary Review Board. The City
Manager was instructed to forward copy of the information to the Council and Mr. Omar
regarding the composition of the Review Board that was distributed to the previous
Council; and allegations by Mr. Omar alleging no grievance policy for local inmates was
referred to the Sheriff for response to the Council.
(See copy of memo from the Sheriff dated November 20, 2008, and communication
from the Assistant City Manager under date of December 5, 2008, on file in the City
Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda; and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one closed meeting to discuss vacancies on I
certain authorities, boards, commissions and committees appointed by Council.
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MINUTES: Minutes of the regular meetings of Council held on Monday, July 7,
2008, and Monday, July 21, 2008, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL: A communication from Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss mid-year performance evaluations of the Council-Appointed Officers,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of Council
Member Mason to convene in Closed Meeting as abovedescribed. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-TAXES-TELEPHONE: A communication from the Director of
Finance requesting that the Council schedule a public hearing on Monday,
December 15, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider an amendment to the City Code for the purpose of updating the definition and
tax rate for wireless telephone service providers.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Director
of Finance to schedule a public hearing. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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CITY COUNCIL-LEASE: A communication from the City Manager requesting
that the Council schedule a public hearing on Monday, December 1,2008, at 2:00 p.m.,
or as soon thereafter as the matter may be heard, to consider the renewal of a lease of
space in the City Market Building for the operation of a bicycle rental and repair
business on a month to month basis, not to exceed 12 months.
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(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager to schedule a public hearing. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES-BLUE RIDGE
BEHAVIORAL HEAL THCARE-CIVIC CENTER-PLANNING COMMISSION: Reports of
qualification of the following individuals were before the Council:
Quentin J. White, James D. Ritchie, and Gail Burruss as members of the
Human Services Advisory Board for terms ending November 30, 2012;
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Paula L. Prince as a City representative to the Blue Ridge Behavioral
Healthcare, Board of Directors, to replace Robert Williams, Jr., for a term
commencing January 1, 2009 and ending December 31, 2011;
Brownie E. Polly as a member of the Roanoke Civic Center Commission
for a term ending September 30, 2011;
Fredrick M. Williams as a member of the City Planning Commission for a
term ending December 31,2012; and
Peter W. Clapsaddle as a member of the Local Board of Building Code
Appeals for a term ending September 30, 2013.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUSES-VALLEY VIEW MALL: Joint communication from Mayor David A.
Bowers and Vice-Mayor Sherman P. Lea requesting that the City Manager and General
Manager of Valley Metro provide an update with regard to the bus stop location at
Valley View Mall.
(See communication on file in the City Clerk's Office.)
The City Manager reported that GRTC staff and Valley View Mall staff were close
to reaching an agreement on a location acceptable to both parties and staff anticipates
being able to locate a bus shelter before the Thanksgiving holiday. She added that as
soon as an agreement has been reached, the Council and the general public would
receive notification.
(See copy of a report from the Valley Metro General Manager under date of
November 24,2008, on file in the City Clerk's Office.)
Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council and
commented on a proposed bus stop location.
There being no additional comments, the joint communication was received and
filed.
REAL ESTATE-TAXES: Joint communication from Vice-Mayor Sherman P. Lea
and Council Member Court G. Rosen instructing the City Manager and City Attorney to
prepare an ordinance for adoption at the December 1, 2008 Council Agenda to provide
additional real estate tax relief for elderly and disabled residents of the City of Roanoke.
(See communication on file in the City Clerk's Office.)
Vice Mayor Lea commended Council Member Rosen on his efforts with regard
for a real estate tax relief for elderly and disabled residents, which is to increase the limit
the senior citizens and disabled citizens may qualify for real estate tax relief from the
current limit of about $34,000.00 per year, with a gross income of $125,000.00 per year
to $42,000.00 per year, with a gross income of $160,000.00 per year net worth.
Council Member Rosen moved that the City Attorney prepare the proper
measure increasing the limits at which senior citizens and disabled citizens in Roanoke
City qualify for real estate tax relief from the current limits of $34,000.00 per year gross
income and $125,000.00 net worth to $42,000.00 per gross income and $160,000.00
net worth, for adoption at the next regular meeting of the Council to be held on Monday,
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December 1, 2008. He added that the increase in gross income and net worth limits
should provide relief to additional residents many of whom have fixed incomes; and
raising limits for real estate tax relief was the City's effort to acknowledge and address
the significant hardships the two groups of citizens were experiencing. The motion was
seconded by Vice-Mayor Lea.
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Council Member Trinkle spoke in support of the increase in the limits, recognizing
that in the current economic environment with pharmaceuticals being priced the way
they were and many patients currently being in the donut hole.
Mayor Bowers inquired as to whether the proposal to take effect January 1 would
impact the current budget year. Council Member Rosen remarked that the proposed
real estate tax relief would allow seniors and the disabled to apply for the tax relief
between April 1 and June 30 for fiscal year 2009, and should not have an impact on the
revenue for 2010; however, it would for 2011.
Mayor Bowers asked the Director of Finance if it was her understanding that the
real estate tax relief would take effect as of fiscal year 2009-2010 beginning July 1,
2009; whereupon, Ms. Shawver responded in the affirmative, advising that they
believed the applicant timeframe is a key factor which is April through June, and based
on the incomes and net worth data as of December 31. She added that in order for
applicants to be aware of the program, change should take effect July 1, 2009. She
concluded that it would probably be appropriate to make changes sooner rather than I
during the budget process.
Council Member Nash inquired about the basis for establishing the $42,000.00
and $160,000.00 thresholds and does City staff have an idea of what would be the
impact or some estimation. Council Member Rosen said the reason for the
abovementioned numbers was because Virginia law allows the numbers to be
$50,000.00 gross income and $200,000.00 net worth and the amount recommended
was half between the two.
Ms. Burcham added that the current eligibility was $34,000.00 a year and
$125,000.00 net worth and that the recommendation as proposed by Vice-Mayor Lea
and Council Member Rosen was shy of what the State Code allows individual localities
to provide as relief which excludes the individual's primary residence, therefore, the net
worth figure would not include the home in which someone resides, only calculates what
the net worth of an individual would be.
Council Member Price asked how the information would be disseminated so that
the citizens would know if they qualified, and how the process would work. Ms.
Shawver pointed out that information is available on the City's website about the
program, which is handled with the Office of the Commissioner of the Revenue. She
added that the information would be provided by various communication or media I
methods in order for the citizens to be aware of the program.
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Chris Craft, 1501 Eastgate Avenue, N. E., appeared before the Council in
support of the proposed real estate tax relief for the elderly and disabled citizens.
There being no additional comments, the motion offered by Council Member
Rosen and seconded by Vice-Mayor Lea was unanimously adopted.
SPORTS ACTIVITIES-ACTS OF ACKNOWLEDGEMENT-VIRGINIA AMATEUR
SPORTS-COMMONWEALTH GAMES: Peter Lampman, President, Virginia Amateur
Sports, Inc. expressed appreciation for the City of Roanoke's ongoing support and
commitment to Virginia Amateur Sports and the Virginia Commonwealth Games, now
officially known as the Coventry Commonwealth Games of Virginia, which represents
the 19th Anniversary of the Commonvyealth Games. He shared a report regarding the
economic impact of the Games on the Roanoke Valley .and information on the
demographics of where the athletes traveled from to participate in the games. He
added that over the past 19 years, approximately 161 ,000 athletes competed in the
Virginia Olympics. In conclusion, he presented a plaque to the Council in appreciation
of the support of the City of Roanoke, as well as Virginia Commonwealth Games T-
shirts.
(See copy of report on file in the City Clerk's Office.)
Without objection by the Council, the Mayor stated that. the report would be
received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
CAPITAL IMPROVEMENTS PROJECTS: Status report with regard to capital
improvement projects was held immediately following the 2:00 p.m. session in the
Council's Conference Room, Room 451. (See pages 319 - 322)
CITY MANAGER COMMENTS:
BUSES-COUNCIL-RECYCLlNG-ROANOKE CIVIC CENTER: The City Manager
displayed a plaque presented to the City by the YMCA on November 13 recognizing the
City's contribution with their Strong Kids, Strong Family, Strong Communities award.
She also commented on the initiation of the rubberized trolley on Wednesday,
November 12 and on Thursday, November 13, the trolleys had 100 riders, and on
Friday, the City had slightly over 500 riders. Mayor Bowers requested an update within
the next five to six months.
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The City Manager remarked that the General Manager of Valley Metro would
provide the Council with an overview of Valley Metro and its operations during the 9:00 I
a.m. informal session of the Council on Monday, December 1. She explained that in
order to continue efforts to promote recycling, effective today, Solid Waste Management
staff, volunteers and neighborhood leaders would be going out into neighborhoods to
affix a recycling decal to Big Blue trash containers at residences where recycling bins
are not set out. She added that it is hoped that by reminding City residents, the City can
promote additional recycling in the City. She announced that also on Thursday,
November 13, there was a rededication ceremony for the rehabilitated Mayors
Monument and a number of former mayors were in attendance; winners of the Roanoke
Urban Effect Design Competition were announced at a banquet at the Center in the
Square on Saturday, November 15, and two local submissions won awards. In addition,
designs of the award winners will be on display until December 5 on the first floor of the
City in the Square. She shared that submissions were received from all over the world,
with 46 submissions in all.
Ms. Burcham commented on her visit to the Stocked Market which was held on
Sunday, November 16 at the Roanoke Civic Center. Lastly, she reminded the Council
that a Mini-Finance Retreat would be held in the next couple of months, and suggested
that the Council consider attending the event on December 15 at 10:00 a.m., instead of
2:00 p.m., to allow more time for the retreat; and a retreat is still being planned for
Council in late January or early February 2009.
ITEMS RECOMMENDED FOR ACTION:
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BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of funding for the Western Virginia
Workforce Development Board Workforce Investment Act (WIA) Programs for 2006 and
2007; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38274-111708) A RESOLUTION authorizing the acceptance of a Western
Virginia Workforce Development Board Workforce Investment Act grant in the amount
of $10,000.00; and authorizing the City Manager to execute the necessary documents
required to accept the grant, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 73, page 21.)
Council Member Mason moved the adoption of Resolution No. 38274-111708.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following budget ordinance:
(#38275-111708) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the FY09 Workforce Investment Act Incentive Grant and
to re-appropriate funding for the FY08 Workforce Investment Act Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 21.)
Council Member Mason moved the adoption of Budget Ordinance No. 38275-
1 t 1708. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-CENTER IN THE SQUARE-SCIENCE MUSEUM OF WESTERN
VIRGINIA-HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE-YMCA: The
City Manager submitted a written communication recommending concurrence in the
recommendation for Council to express its intent to include in future City budgets funds
to support capital project contributions to Center in the Square, Science Museum of
Western Virginia, Harrison Museum of African American Culture, and the YMCA.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38276-111708) A RESOLUTION expressing the intent of City Council to
include in future City budgets certain funding for capital projects to be undertaken by
Center in the Square, the Science Museum of Western Virginia, the Harrison Museum
of African American Culture, and the YMCA.
(For full text of resolution, see Resolution Book No. 73, page 22.)
Council Member Trinkle moved the adoption of Resolution No. 38276-111708.
The motion was seconded by Council Members Price and Rosen and adopted by the
following vote:
"AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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GRANTS-TOTAL ACTION AGAINST POVERTY: The City Manager submitted a
written communication recommending authorization to execute the 2008-2009 CDBG I
Subgrant Agreement with Total Action Against Poverty in the Roanoke Valley to provide
limited and emergency repairs to 19 homes throughout the City, excluding the Hurt Park
neighborhood.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38277-111708) A RESOLUTION authorizing the City Manager to enter into the
2008-2009 Community Development Block Grant ("CDBG") Subgrant Agreement with
Total Action Against Poverty in the Roanoke Valley, Inc., ("TAP"), upon certain terms
and conditions.
For full text of resolution, see Resolution Book No. 73, page 23.)
Council Member Trinkle moved the adoption of Resolution No. 38277-111708.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: None-O.
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(Inasmuch as he currently serves as the City's representative on the Total Action
Against Poverty Board of Directors, Council Member Rosen abstained from voting.)
BUDGET-FIRE/EMS: The City Manager submitted a written communication
recommending authorization to execute a four-year agreement with Virginia Department
of Emergency Management, in order to respond to Level III hazardous materials
incidents in a regional concept involving firefighters/emergency medical technicians
from the cities of Roanoke and Salem, retroactive to July 1, 2008; and appropriation of
funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38278-111708) A RESOLUTION authorizing the City Manager to execute on
behalf of the City a new four-year contract with the Virginia Department of Emergency
Management (VDEM), which honors the four-year VDEM hazardous materials team
contract for the period July 1, 2008, until June 20, 2012; and authorizing the City
Manager to execute such other documents and take such further action as may be
necessary to implement and administer such contract.
(For full text of resolution, see Resolution Book No. 73, page 24.)
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Council Member Mason moved the adoption of Resolution No. 38278-111708.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38279-111708) AN ORDINANCE to appropriate funding from the Virginia
Department of Emergency Management for the Regional Hazardous Materials
Response Team Grant, amending and reordaining certain sections of the 2008-2009
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 25.)
Council Member Mason moved the adoption of Budget Ordinance No. 38279-
111708. The motion was seconded by Council Member Rosen and Vice-Mayor Lea
and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-MILL MOUNTAIN ZOO-ARTS: The City Manager submitted a written
communication recommending appropriation and transfer of funds in connection with
the City's commitment to provide capital funding to Mill Mountain Zoo, Historical Society
of Western Virginia, and Percent for Art Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38280-111708) AN ORDINANCE to appropriate funding from the Capital
Projects Fund Contingency and the Parking Fund Retained Earnings to various project
accounts, amending and reordaining certain sections of the 2008-2009 Capital Projects,
General and Parking Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
I (For full text of ordinance, see Ordinance Book No. 73, page 26.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38280-
111708. The motion was seconded by Council Member Mason and adopted by the I
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY ATTORNEY:
LEGISLATION-TOBACCO: The City Attorney submitted a written report
recommending consideration of a resolution requesting that the General Assembly to
enact legislation empowering the City to regulate or prohibit smoking in certain defined
areas outdoors and indoors.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(38281-111708) A RESOLUTION requesting that the General Assembly enable
the City of Roanoke to regulate certain indoor and outdoor smoking in public areas.
(For full text of resolution, see Resolution Book No. 73, page 27.)
Council Member 'Trinkle moved the adoption of Resolution No. 38281-111708.
The motion was seconded by Vice-Mayor Lea.
Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council to
suggest that public parking also be included in the measure.
There being no additional comments, Resolution No. 38281-111708 was adopted
by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
DIRECTOR OF FINANCE:
AUDITS-FINANCIAL REPORTS: The Director of Finance submitted the
Financial Report for the month of September 2008. Ms. Shawver commented upon the
activities and income statements on several funds, and stated that revenues for the year
were fairly flat and expenditures were down compared to the prior year; real estate
taxes were performing as expected based upon their assessment cycle; and she
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anticipated reductions in revenues regarding the personal property, business license
and admissions taxes. She pointed out that although Roanoke may not have the peaks
and valleys of larger cities, she anticipated a bit of decline due to the continuing fall of
consumer confidence and the reduction of State funding. She remarked that the
economic downturn had a negative impact on the City's Pension Plan investments, but
was hopeful that the losses would be recovered when the market rebounds.
(For full text, see Financial Report on file in the City Clerk's Office.)
There being no additional comments, the report was received and filed.
REPORTS OF COMMITTEES:
LEGISLATION: Council Member Trinkle, Chair, Legislative Committee,
transmitted the Proposed 2009 Legislative Program for approval by the Council.
(See copy of Proposed 2009 Legislative Program on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38282-111708) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2009 Session of the
General Assembly.
(For full text of resolution, see Resolution Book No. 73, page 29.)
Council Member Trinkle moved the adoption of Resolution No. 38282-111708.
The motion was seconded by Council Member Mason.
Council Member Mason complimented Council Member Trinkle on a superlative
job in organizing a fairly complex shopping list of legislative authority and applauded
him and the City Attorney.
Mayor Bowers spoke on behalf of the Vice-Mayor and himself, that they were
pleased that the advisory referenda were included in the Legislative Program requesting
the General Assembly to permit the City of Roanoke the opportunity to have non-
binding advisory referenda.
Council Member Trinkle added it was important for the public to understand that
there was a lot of information in the Program about passenger rail service; and due to
the downturn of the economy, the time is now to try to get passenger rail service back in
the City of Roanoke.
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There being no additional comments by the Council Members, Resolution No.
38282-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various school program accounts; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38283-111708) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments amending and reordaining certain sections of the 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 30.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38283-
111708. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of $2.5 Million from future City 2009 Virginia Public
School Authority Bond funds to provide for the partial or total replacement of roofs at
Forest Park Academy, Fairview and Hurt Park Elementary Schools; and for a
comprehensive evaluation of subsequent required roofing work across the Division; and
the Director of Finance submitted a written report recommending that Council concur in
the request.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Nash offered the following budget ordinance:
(#38284-111708) AN ORDINANCE to appropriate funding to be provided by
Virginia Public School Authority Series 2009 Bond Funds for various School Roof
Replacement projects, amending and reordaining certain sections of the 2008-2009
School Capital Projects Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 32.)
Council Member Nash moved the adoption of Budget Ordinance No. 38284-
111708. The motion was seconded by Council Member Mason.
Council Member Mason inquired about the roof repairs for certain schools;
whereupon, the Deputy School Superintendent replied the repairs were part of the first
half of a $5 million program - - $2.5 million during 2009 and $2.5 million in 2010. He
pointed out that the schools have three roofs that had to be replaced in full and the
remaining smaller projects will be part of the facilities planning study.
There being no additional comments by the Council Members, Budget Ordinance .
No. 38284-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS:
ECONOMIC DEVELOPMENT: Council having previously tabled the matter with
regard to the execution of Amendment No. 4 to the Performance Agreement between
the City of Roanoke, the Economic Development Authority of the City of Roanoke, and
IMD Investment Group, LLC, in order to provide an additional time period for
development of certain property within the Ivy Market Shopping Center, at its regular
meeting held on Thursday, October 23, 2008, and laid over to be heard at its regular
meeting on Monday, November 3, 2008, and thereafter, deferred until its regular
meeting on Monday, November 17, 2008, the matter was again before the body.
Vice-Mayor Lea offered a motion to have the matter removed from the table for
consideration. The motion was seconded and unanimously adopted.
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The City Manager submitted a written communication recommending approval of
IMD's requested time extension, subject to the other provisions as set forth in the
communication; and execution of an Amendment No.4 to the Periormance Agreement
among the City, IMD and the EDA, such Amendment NO.4 to be retroactive as of
October 31,2008, with the form of such Amendment No.4 being subject to approval by
the City Attorney.
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(For full text, see communication on file in the City Clerk's Office.)
As background information, Mayor Bowers explained that there were three
measures before the Council for consideration - - the first ordinance being the original
measure which was presented on October 23, and deferred until November 17; the
second ordinance being similar to the original measure, subject to certain requirements;
and the third ordinance being proposed by the City Manager as a result of comments
received by the Members of Council at the October 23 Council meeting.
The City Attorney indicated that it was not necessary for the Council to consider
the original ordinance inasmuch as the October 31, 2008 deadline had passed;
however, if the Council wanted to extend the deadline, the time period would have to be
retroactive. He called attention to his memo regarding Council's options on amendment
NO.4 to the Periormance Agreement with IMD Investment Group, LLC, advising that the
Council has two options for taking action on the abovementioned matter, unless it
wishes to further table the matter.
(See copy of memo on file in the City Clerk's Office.)
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Mayor Bowers interjected that he believed it was necessary for the Council to
vote to dispose of the original measure from the Council's docket, adding that otherwise
it would still be listed for action.
Council Member Mason questioned the roll call vote for disposing the original
measure since it had been noted by the City Attorney that the matter was a moot issue.
Following further remarks by the Mayor on the necessity to amend the October
23 ordinance in order to extend the time to open the drug store to April 30, 2009, but
also to activate the 50% limitation period on future grant requests, Council Member
Nash offered a motion to amend the original ordinance. The motion was seconded by
Council Member Trinkle and unanimously adopted.
The Mayor thereafter advised that it was also necessary that the Council dispose
of the original ordinance that had been considered at the October 23 Council meeting.
Action on the matter was defeated by the following vote:
AYES: None-O.
NAYS: Council Members Price, Rosen, Trinkle, Lea, Nash and Mayor Bowers-6.
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(Council Member Mason abstained from voting.)
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Based on the two options as described by the City Attorney, Vice-Mayor Lea
made a motion to adopt Option A Ordinance. Due to the lack of a second, the motion
died.
Neal Keesee, Attorney, representing IMD Investment Group, LLC, appeared
before the Council in support of the adoption of Option B Ordinance which would modify
the Performance Agreement only to the extent necessary to provide IMD with an
additional time period to perform certain obligations as modified by Amendments No.1,
No.2, and No.3, as deemed to be retroactive, effective as of October 31,2008.
Following extensive discussion with regard to the difference between Option A
and Option B, Council Member Mason offered the following Option B Ordinance:
"AN ORDINANCE authorizing the proper City officials to execute an Amendment
No.4 to a Performance Agreement dated November 18, 2004, as amended, among the
City of Roanoke, the Economic Development Authority of the City of Roanoke, Virginia,
and IMD Investment Group, LLC, which amendment will provide for a time extension
concerning an obligation of IMD under such Performance Agreement, subject to certain
requirements; and dispensing with the second reading by title of this Ordinance."
Council Member Mason moved the adoption of qption B Ordinance. The motion
was seconded by Vice-Mayor Lea.
Following indepth discussion of the . matter, Mr. Keesee shared additional
comments with the Council as to the amount of funds already spent on the project by
the developer, noting the developer was also supportive of Option A with two minor
amendments - - a change to Paragraph 2(d) to read "on or before April 30, 2009, IMD
shall have a drug store anticipated to be Walgreens open to the public for business on
the property", and the deletion of the remaining portion of the paragraph.
Mayor Bowers noted for the record that Option A Ordinance was not on the table
for consideration, adding that details relating to the agreement should be referred back
to the City Attorney and City Manager. He inquired if the developer was under some
sort of deadline or if the matter could be deferred again until a later date; whereupon,
the Assistant City Manager for Community Development stated that the deadline for
IMD to apply for a grant is December 1, adding that the Council would not meet again
until December 1, provided that as long as before the close of business on December 1 ,
IMD had a grant amendment that extended the opening of Walgreens.
In order to allow sufficient time to work out the. details, Council Member Mason
suggested that the matter be laid over until the 7:00 p.m. session of the Council.
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Having ended the debate, the motion having been offered by Council Member
Mason for adoption of Option B and seconded by Vice-Mayor Lea was defeated by the I
following vote:
AYES: Mayor Bowers-1.
NAYS: Council Members Price, Rosen, Trinkle, Mason, Nash and Vice-Mayor
Lea-6.
Vice-Mayor Lea again offered a motion that Option A be considered. The motion
was seconded by Council Member Nash.
Council Member Mason offered an amended motion that the Council table Option
A. The motion was seconded by Council Member Price and defeated by the following
vote:
AYES: Council Members Price, Mason and Mayor Bowers-3.
NAYS: Council Members Rosen, Trinkle, Nash and Vice-Mayor Lea-4.
Council Member Trinkle suggested that Mr. Keesee elaborate on the proposed
Amendment NO.2 as requested by the developer; whereupon, in the interest of time,
Mr. Keesee withdrew the second amendment, but noted that the developer was I
interested in the first amendment as stated previously into the record. Council Member
Trinkle questioned if the developer would consider withdrawing proposed Amendment
No.1 that was previously stated; whereupon, Mr. Keesee remarked that the developer
preferred to allow his request for the amendment to stand.
Council Member Nash asked if it was possible for the Council to approve Option
A as well as to allow the City Manager and City Attorney to negotiate with the developer
regarding the proposed amendment. The City Attorney stated that the Option A
Ordinance would authorize execution of the amendment in its current form, but if the
Administration negotiated further, there would not be any guidance from the Council,
adding that the matter should not be left unresolved.
In order to allow time for both parties to come to a possible agreement, Council
Member Mason offered another motion to table the matter until the 7:00 p.m. session.
The motion was seconded by Council Member Price and approved by the following
vote:
AYES: Council Members Price, Trinkle, Mason and Mayor Bowers-4.
NAYS: Council Member Rosen, Nash and Vice-Mayor Lea-3.
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INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
HOUSING: Council Member Rosen requested a status report with regard to the
completion of the homes on Miller Hill.
At 5:04 p.m., the Council meeting was declared in recess to be reconvened in the
Council's Conference Room for a briefing on capital improvement projects; and a
Closed Meeting.
At 5:25 p.m., the Council meeting reconvened in the Council's Conference
Room, with Mayor Bowers presiding and all Members of the Council in attendance~
BUDGET-CAPITAL IMPROVEMENTS PROGRAM: The City Manager stated
that the purpose of the briefing was to review the Capital Improvement Program as it
currently exists, noting that there were some amounts that were yet to be appropriated,
several projects having yet to come on-line that are programmed for an out-year in the
Five-Year CIP, which is a planning document for years two through five.
Council Member Mason asked for the three debt ceiling limits; whereupon, the
Director of Finance shared the following information: State Constitution - cannot have
more outstanding principal balance of debt greater than ten percent of all taxable
assessed value of real estate; City Policy - the total principal of outstanding debt cannot
be more than five percent of the taxable assessed value of real estate; and Council
Adopted - cannot spend more than ten percent of the Annual General Fund
expenditures in paying down debt service. She commented that as the economy
contracts, the City has to make an assumption about how the expenditures will grow in
the future, therefore, the City cannot assume as much expenditure growth, and based
on the current CIP, the City is getting pretty close to the ten percent level. She added
that the Schools debt service was included in the City's Operating Budget.
Sherman Stovall, Director, Office of Management and Budget, gave an overview
regarding financial information on major capital improvement program projects, noting
that the information presented for each project included:
· Proiect Authorization - reflects the fiscal year when the project was
added to the capital improvement program or some other initial action
was taken.
· Total Fundinq Identified - reflects the total funding appropriated and
planned to be appropriated for the project.
· Spent/Encumbered - reflects appropriated funding that has been spent
or in process of being spent via contract or purchasing document.
· Unencumbered - reflects appropriated funding that has not been
spent. Comments are provided on the planned use of unencumbered
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funds.
. To be Appropriated - reflects the planned future appropriation of funds.
Comments are provided on the timing of planned future appropriation
of funds.
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CAPITAL IMPROVEMENT PROGRAM SUMMARY
Buildinqs:
Fire/EMS Facilities Improvement
Library Master Plan
Police Academy
Municipal Building North Renovation
Economic Development
Riverside Centre for Research and Technology
Roanoke Centre for Industry and Technology
Flood Reduction
Roanoke River Flood Reduction
Parks
Greenways and Trails
Parks and Recreation Master Plan
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Schools
High School Facility Improvement
High School Stadium Facilities
School Roof Replacement/Repairs
Storm Drains
Neighborhood Storm Drain Program
Streets. Sidewalks and Bridqes
Bridge Renovation Program
Curb, Gutter and Sidewalk Program
Streetscape Projects
VDOT Highway Projects
Market Buildinq Fund
Roanoke City Market Area Project
Parking Fund
Market Garage Repairs
Technoloqy Fund
800 MHz Digital Radio Conversion
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Financial Application Integration
(For full text, see copy of summary on file in the City Clerk's Office.)
Discussion:
The City Manager stated that the briefing was intended to draw out of Council
what information they wanted out of any or all of the projects and City staff would be
pleased to provide the Council with what have been identified as total needs on all of
the streets, bridges and sidewalk areas as well as storm drains, adding that she would
be happy to brief the Council again on stormwater.
Ms. Burcham commented on changing the radio system from analog to digital,
and because of what was in the City's capital budget and what was planned, City staff
had to make some choices in order to find a way to continue on the analog system for
several more years, until the system could be replaced by 2012. She said this was the
whole issue of getting different radio systems along the 1-81 corridor and other places in
order for public safety to be able to talk to each other in case of an emergency.
Dr. Trinkle noted that approximately $605,000.00 had been spent on the City
Market Building and questioned if the amount included the project study as well as the
cosmetic repairs to the Market Building. Ms. Burcham replied that the amount included
the awnings, the step plaza and some of the paving and stamping seen in the Market
Square.
Council Member Rosen requested that the Council be provided information prior
to the Financial and Planning Work Session recommendations from the City Manager in
terms of expenditures for the current year that could be deferred a year given the state
of the economy; and also he would be interested to know about the status of the Library
storefront since there was the bond issue to get the funds to move the facility to Raleigh
Court in the Grandin Court area. He also asked for a report regarding the amount of
money that was set aside from several years ago.
Ms. Mason asked if the 2002 bonds were being used to fund the project;
whereupon, the City Manager responded that the funds were reallocated from the
Victory Stadium project. Council Member Rosen asked if the funds in question were still
in an account and if so, what the amount of interest earned was; whereupon, the City
Manager responded that the amount of interest was not much.
Council Member Trinkle pointed out that the Market Building needed to be one of
the items for discussion at the Financial Work Session and inquired about other projects
that the City needed to move forward on due to construction costs, etc. The City
Manager stated that while it was true some construction costs were rising, there were
businesses looking for jobs to keep their employees working. She advised that there
was discussion about an economic stimulus package at the Federal level that would go
at a minimum to the State level, and perhaps to the localities; and there was discussion
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about infrastructure money which could help accelerate projects. She stated that City
staff wanted the Council to weigh in on priorities and allow staff to see if it was possible
within the economic condition. Ms. Burcham acknowledged that there were some
economic difficulties, but the Roanoke area was not as affected as other areas, and she
did not want the City to send the signal that it was in a crisis, only it just meant that
some priorities have to change or be delayed.
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The Director of Finance encouraged the Council to look at reprioritizing rather
than adding new things at this time because she really does think that the City cannot
really undertake additional new debt. She said that the City's assessments were going
to be down, the overall budget growth was going to be down, and the City was really
getting close to bumping up against the "ten percent level".
In response to the amount of time necessary for the Financial and Planning
Session, Mr. Stovall said that it would be important to spend about an hour just talking
about the current year because the City has taken some proactive steps in anticipation
of fiscal year 2010 being challenging, based upon comments from the Governor and the
legislators in Richmond.
At 6:30 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room.
At 6:52 p.m., the Council meeting was reconvened in the Council Chamber, with I
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-D.
At 6:53 p.m., the Mayor declared the Council meeting in recess to be reconvened
at 7:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 7:00 p.m., on Monday, November 17, 2008, the Council meeting reconvened
in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, with Mayor
David A. Bowers presiding.
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PRESENT: Council Members Anita J. Price, Court G. Rosen, Sherman P. Lea,
Gwendolyn W. Mason, David B. Trinkle and Mayor David A. Bowers-7.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers. . .
PRESENTATIONS AND ACKNOWLEDGEMENTS BY COUNCIL:
DECEASED PERSONS-LETTER OF SYMPATHY: Council Member Anita J.
Price read a letter of condolences and expressed sympathy to the family of the late Mrs.
Melody S. Stovall.
(See Letter of Sympathy on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT - FIRE/EMS - SCHOOLS: The Mayor
recognized the winners of the 4th Annual Fire Prevention Week Art Contest. He
presented each student with Certificates of Appreciation.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL-ENVIRONMENT-SCHOOLS:
School Board Trustee Suzanne Moore presented the Mayor and Council Member
Mason with Clean and Green Campaign posters.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL-SCHOOLS: School Board
Trustee Suzanne Moore presented the Mayor with a framed Clean and Green
Campaign poster; and the Mayor recognized Dewayne Shreffler, a ninth grade William
Fleming High School student for the design of the poster and presented him with a City
gift.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: The Mayor recognized
Stephanie Doyle, a sixth grade teacher of United States History, Breckinridge Middle
School, as Virginia Teacher of the Year. He presented Ms. Doyle with a City gift and a
fruit basket.
ECONOMIC DEVELOPMENT: Council having tabled the matter during its
2:00 p.m. session with regard to the execution of Amendment No.4 to the Performance
Agreement between the City of Roanoke, the Economic Development Authority of the
City of Roanoke, and IMD Investment Group, LLC, in order to provide an additional time
period for development of certain property within the Ivy Market Shopping Center, was
again before the body.
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The Mayor advised that between the recessed 2:00 p.m., session and 7:00 p.m.
session, City staff had further negotiated with the developer for Ivy Market Shopping I
Center, noting that a revised Option A had been submitted for consideration by the
Council.
Vice-Mayor Lea moved to have the ordinance taken from the table. The motion
was seconded by Council Members Mason and Rosen and unanimously adopted. On a
roll call vote on the adoption of the Option A Ordinance which had been offered during
the 2:00 p.m., session, the ordinance was defeated by the following vote:
AYES: None-O.
NAYS: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
Council Member Trinkle offered the following ordinance (OPTION A-REVISED
11/17/08):
(#38285-111708) AN ORDINANCE authorizing the proper City officials to
execute an Amendment NO.4 to a Performance Agreement dated November 18, 2004,
as amended, among the City of Roanoke, (City), the Economic Development Authority
of the City of Roanoke, Virginia, (EDA), and IMD Investment Group, LLC, (IMD), which
amendment will provide for a time extension concerning an obligation of IMD under I
such Performance Agreement, subject to certain requirements; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 33.)
Council Member Trinkle moved the adoption of Option A-Revised Ordinance No.
38285-111708. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Nash, Mason and Mayor
Bowers-7.
NAYS: None-O.
For informational purposes, the Assistant City Manager for Community
" Development shared the agreed upon revisions with the Council.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the
Council on April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 17, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the Roanoke Redevelopment and Housing Authority to permanently
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vacate, discontinue and close certain properties located on: (1) Mill Avenue, S. E., and
property of the Norfolk and Western Railway Company; (2) Green Avenue, S. E.; (3)
Whitmore Avenue, S. E.; and (4) an alleyway running approximately 1,290 feet in a
southerly direction from its intersection with Mill Avenue to its terminus at the
southeasterly boundary of Official Tax Map No. 4040303, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, November 2, 2008 and Sunday, November 9, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the applicant's request, finding that the request furthers the City initiated
South Jefferson Redevelopment Plan, which is consistent with the goals of Vision 2001-
2020. It was recommended that the applicant not be charged for the property as it is a
public entity; and that the closure should be subject to the conditions set forth below:
The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Said plat shall combine
all properties which would otherwise dispose of the land within the right-of-
way to be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way, including the right of
ingress and egress. Prior to submitting said subdivision plat, the applicant
must acquire from Norfolk Southern, adjoining owner to a portion of the
subject alley, all of the latter's property that adjoins any of the portions of
rights-of-way and alley requested herein to be permanently vacated,
discontinued and closed.
Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to
the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and charges as
are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the applicant shall file with
the Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
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If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then said ordinance shall be null
and void with no further action by the City Council being necessary.
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(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38286-111708) AN ORDINANCE permanently vacating, discontinuing and
closing certain public rights-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 34.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38286-111708. The
motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38286-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor I
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, January 17,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Mountain Brook Development, Inc., to rezone certain properties located on Belle
Avenue, N. E., Official Tax No. 7060113, and 237 Mountain Brook Drive, N. E., Official
Tax No. 7050164, from R-12, Residential Single Family District, to MXPUD, Mixed Use
Planned Unit Development District, subject to the conditions that the property will be
developed in substantial conformity with the Planning and Design Documents for
Mountain Brook Villas" revised date of September 16, 2008, and that the project
Mountain Brook will be developed in substantial conformity with the "Mountain Brook
Villas Development Plan" revised date September 16, 2008, to permit the construction
of 115 single-family attached and townhouse units, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, November 2,2008 and Sunday, January 9,2009.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending
approval of the request, advising that the proposed rezoning of the subject property is
consistent with the Comprehensive Plan and the Hollins/Wildwood Area Plan, which
provides housing options for City residents on a physically challenging property through
progressive design solutions.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38287-111708) AN ORDINANCE to amend Section 36.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 37.)
Council Member Mason moved the adoption of Ordinance No. 38287-111708.
The motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter.
Mr. Douglas Gerke, 3540 Pennacle Ridge Road, N. E., appeared before the
Council and raised questions regarding various issues in connection with the subject
property; whereupon, Christopher L. Chittum, Planning Administrator, addressed the
concerns such as the floodplain, the bulk of the development staying away from Glade
Creek, and the portion near the creek remaining in its natural state, with the exception
of adding a Greenway easement along the creek, which is consistent with the
implemented portion of the Regional Greenway Plan; and with respect to traffic, the
R-12 zoning would certainly allow more development and more traffic impact, and with
the MXPUD, it would allow the petitioner to cluster the development and match it with a
net reduction in density below what is currently permitted under the R-12 District. He
added that the traffic situation was a little difficult to deal with because the impact was
really off the site at the intersection of Belle Avenue and King Street, and the
development occurring in the area would over time warrant future traffic improvements;
unfortunately, the traffic situation does not warrant physical improvements to the
intersection.
In response to concerns by Council Member Price regarding notification to
interested parties, Mr. Chittum advised that the neighborhood organizations as well as
adjoining property owners are notified of rezonings, street and alley closings.
Mayor Bowers requested Mr. Chittum to follow-up with the neighborhood
organization to inquire as to whether or not they were supportive of the development,
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and he also suggested that City staff visit with Mr. Gerke to discuss the matter further as
well as allow him to be a part of the process.
There being no further speakers, the Mayor declared the public hearing closed.
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Sean Horne, Balzer and Associates, representing the petitioner, appeared in
support of the rezoning request.
Following questions and/or comments by the Council Members, Ordinance No.
38287 -111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, January 17,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Christian Life International Church to rezone a 0.925-acre portion of Official Tax Nos.
6040504 and 6040506, located on Hemlock Road, N. W., from R-5, Residential Single
Family District, to IN, Institutional District, for uses as permitted in the IN Zoning District,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, November 2, 2008 and Sunday, November 9, 2008.
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(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the request, advising that the application to rezone the subject property is
consistent with the Zoning Ordinance, Vision 2001-2020, and the Peters Creek South
Neighborhood Plan; rezoning the subject property to IN District, subject to the
comprehensive plan of development, will provide a safer route for church patrons to
enter and exit the site, will prevent disruption of residences abutting the existing
driveway, and is consistent with neighboring land use.
(For full text see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38288-111708) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 38.)
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Council Member Mason moved the adoption of Ordinance No. 38288-111708.
The motion was seconded by Council Members Trinkle and Rosen.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
Maryellen F. Goodlatte, Attorney, representing the petitioner, appeared in
support of her client.
There being no questions and/or comments by the Council Members, Ordinance
No. 38288-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, January 17,
2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the Trustees of Parkway House of Prayer to amend the INPUD Plan for property located
at 3230 King Street, N. E., to allow for the expansion of an existing private Christian
school, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Sunday, November 2, 2008 and Sunday, November 9, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the amended INPUD plan, advising that the proposed use is appropriate
and that the development plan meets the requirements of the Zoning Ordinance.
(For full text see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38289-111708) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5,2005, as amended, to amend the INPUD Development Plan to allow
for the expansion of an existing private Christian school as it pertains to property
identified by Official Tax No. 7090402, located at 3230 King Street, N. E.; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 40.)
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Council Member Trinkle moved the adoption of Ordinance No. 38289-111708.
The motion was seconded by Council Members Mason and Rosen.
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The Mayor inquired if there were persons present who wished to be heard with
regard to the matter.
Chris Craft, 1501 East Gate Avenue, N. E., appeared in support of the request.
There being no additional speakers, the Mayor declared the public hearing
closed.
Roy V. Creasy, Attorney, representing the petitioner, appeared in support of his
client.
There being no questions and/or comments by the Council Members, Ordinance
No. 38289-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
TAXES: Pursuant to instructions by the Council, the City Clerk having advertised I
a public hearing for Monday, November 17, 2008 at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the question of adoption of an ordinance, pursuant to
Section 58.1-3651, Code of Virginia (1959), as amended, approving the request of the
Oliver White Hill Foundation for designation of its real property, identified as Official Tax
No. 2011424 and located at 401 Gilmer Avenue, N. W., to be exempted from real estate
taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 7, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending approval of
Oliver White Hill Foundation for designation of its real property located at 401 Gilmer
Avenue, N. W., to be exempted from real estate taxation.
(For full text see communication on file in the City Clerk's Office.)
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Council Member Rosen offered the following ordinance:
(#38290-111708) AN ORDINANCE exempting from real estate property taxation
certain property of the Oliver White Hill Foundation, located in the City of Roanoke, an
organization devoted exclusively to charitable or benevolent purposes on a non-profit
basis; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 41.)
Council Member Rosen moved the adoption of Ordinance No. 38290-111708.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38290-111708 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY-OWNED PROPERTY-CITY MARKET: Pursuant to instruction by the
Council, the City Clerk having advertised a public hearing for Monday, November 17,
2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a
proposal to lease approximately 7,484 square feet of office space to Global Spectrum,
LP, as part of a proposed management agreement for operation and management of
the Roanoke Civic Center, located at 710 Williamson Road, designated as Official Tax
Map No. 3024004, for a term of five years. The leased space consists of the following:
EXHIBIT HALL: Rooms B, and C - Total 554 square feet; ANNEX BUILDING: Rooms
321, 322,323A, 324,325,301,302,303,304, 318,319,311,312,313,314,315,316-
Total 3482 square feet; COLISEUM CONCOURSE LEVEL: Rooms A, B, C, D, G, H, I,
J - Total 2556 square feet; COLISEUM LOWER LEVEL: Rooms A, B, C - 892 square,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Saturday, November 8, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Manager submitted a written report recommending that City Council I
" approve the request.
(For full text see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(38291-111708) AN ORDINANCE amending Section 24-24, General
responsibilities of the director of civic facilities, Section 24-25, Fidelity bonds for certain
personnel, Section 24-26, Rates for use and terms, Section 24-27, Special revolvinQ
bank checkinq account for receipts, Section 24-28, Refund of receipts from advance
ticket sales, Section 24-29, Authority of director. assistant director and box office
manaqer to cash checks, Section 24-30, Record of and settlement of accounts for rental
events, Section 24-31, City-sponsored events, of Division I, Generally, and Section 24-
48, Function. of Division II, Civic Center Commission, of Article II, Civic Center, of
Chapter 24, Public Buildinqs and Property Generally, of the Code of the City of
Roanoke (1979) as amended, to effect certain changes to the City Code to reflect that
the Civic Center management is being contracted out; establishing an effective date;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 43.)
Council Member Mason moved the adoption of Ordinance No. 38291-111708. I
The motion was seconded by Vice-Mayor Lea and Council Member Nash.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter.
Mr. Robert L. Cavalieri, Senior Vice President - Business Development, SMG,
appeared before the Council in opposition of the proposed lease agreement between
the City of Roanoke and Global Spectrum LP.
(See copy of e-mail on file in the City Clerk's Office.)
Paul Anderson, Chairman, Roanoke Civic Center Commission, appeared before
the Council and spoke in support of the proposed lease agreement between the City of
Roanoke and Global Spectrum LP, stating the agreement would strike a good balance
between improving the financial performance of the civic facilities while protecting the
interests of the public and addressing the concerns of the current employees - - which is
important since the employees have served the City well with creativity, pride and
dedication, and will be a major part of any success of the new operations.
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There being no additional speakers, the Mayor declared the public hearing
closed.
There were comments from the Members of Council with regard to the
privatization of the Roanoke Civic Center as well as the placement of employees who
are currently vested in the City's retirement system.
Vice-Mayor Lea specifically expressed his concern with regard to the
privatization of the Civic Center.
In response to the Vice-Mayor's concern, the Assistant City Manager for
Operations shared background information with regard to the process used leading up
to the Global Spectrum Management contract with the Roanoke Civic Center.
Discussion ensued with regard to the overall maintenance of the Civic Center.
Following extensive dialogue, Ordinance No. 38291-111708 was adopted by the
following vote:
AYES: Council Members Price, Trinkle, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: Council Member Rosen-1.
Council Member Mason offered the following ordinance:
(#38292-111708) AN ORDINANCE authorizing the City Manager to enter into a
management and lease agreement with Global Spectrum, LP, for a term of five years, in
connection with Global Spectrum's proposed management of the Roanoke Civic Center;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 50.)
Council Member Mason moved the adoption of Ordinance No. 38292-111708.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Trinkle, Lea, Mason, Nash and Mayor Bowers-6.
NAYS: Council Member Rosen-1.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
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There being no further business, the Mayor declared the meeting adjourned at
8:40 p.m.
APPROVED
ATTEST:
~ Oh. lrJ&<rN
Stephanie M. Moon, CMC l
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
December 1 , 2008
l,f
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
December 1,2008, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7,2008.
PRESENT: Council Member Alvin L. Nash and Mayor David A. Bowers-2.
ABSENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P. Lea,
Gwendolyn W. Mason and Anita J. Price-5.
Due to the lack of a quorum, the Mayor declared the Council meeting in recess to
be reconvened at 10:00 a.m., in Room 159, Noel C. Taylor Municipal Building.
At 10:00 a.m., the Council meeting reconvened, in Room 159, first floor, Noel C.
Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P.
Lea, Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price and David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: James Grigsby, Assistant City Manager for Operations;
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
Stephanie M. Moon, City Clerk; and Cecelia T. Webb, Assistant Deputy City Clerk.
LEGISLATION: Mayor Bowers welcomed Congressman Bob Goodlatte and his
assistant, Pete Larkin, to the meeting.
BUDGET-CITY COUNCIL: A communication from the Assistant City Manager
for Community Development, on behalf of the City Manager, submitted a written
communication requesting that Council convene in a Closed Meeting to discuss the
terms and conditions of a public contract involving the expenditure of public funds,
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the City, pursuant to Section 2.2-3711 (A)(29), Code of Virginia
(1950), as amended, was before the body.
(See communic~tion on file in the City Clerk's Office.)
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Vice-Mayor Lea moved that Council concur in the request of the Assistant City I
Manager to convene Closed Meeting as above described. The motion was seconded
by Council Member Trinkle.
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND
CONGRESSMAN ROBERT W. GOODLATTE ON MONDAY, JANUARY 5,2009, AT
12:00 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159, NOEL C. TAYLOR
MUNICIPAL BUILDING. The Mayor suggested that the Council submit items for
discussion to the City Clerk or City Manager. He asked the Congressman to provide a
report regarding global warming.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: With the concurrence of the Council, the Assistant City Manager for
Operations advised that he would be submitting a written communication, on behalf of
the City Manager, requesting that the Council schedule a public hearing for Monday,
December 15, 2008, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider the leasing of space in the Municipal Building, formerly occupied by the
Department of the Blind and Vision Impaired, consisting of 998.25 square feet, to Adam
Williams d/b/a as Juice Do It, LLC, for an initial term of six months, subject to a one year
renewal option not to exceed five years.
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TOPICS FOR DISCUSSION BY THE VICE-MAYOR AND MEMBERS OF
COUNCIL: Council Members Price and Rosen requested that the Director of Planning
Building and Development attend the 2:00 p.m. session in order to respond to inquiries
with regard to code enforcement of alleged zoning violations in certain neighborhoods.
BRIEFINGS:
CORPS OF ENGINEERS:
Phil Schirmer, City Engineer, expressed appreciation to the Corp of Engineers for
the work previously accomplished on the flood reduction project. He explained that
construction began in 2004 and the project was already halfway completed, including a
greenway that extends close to five miles.
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Mr. Schirmer recognized Colonel Jefferson M. Ryscavage, Colonel, U. S. Army,
District Commander; and Gregory Griffith, Design Engineer, Wilmington District of the
Corp of Engineers, for a presentation with regard to proposed modifications to the
armoring of Training Wall 298.
Mr. Griffith advised that the Reserve Avenue area of the project brought flood risk
reduction to the entire Roanoke Valley which brings economic growth and enhances
public safety. He explained that the training walls train the Roanoke River away from the
protected area and the river runs parallel to the flood wall.
As a point of reference, Mr. Griffith noted that after Hurricane Katrina the flood
walls were evaluated and designed Training Wall 298 to be higher in elevation than 330
because 330 was a downstream wall. He gave an overview through a powerpoint
presentation and highlighted the following:
Lessons learned from Katrina and other storms
-2005-2008 indicate a need to enhance erosion protection for Training Wall
298
Trainino Wall 298
Existing Project Design Features
· TW298: I-walls with earth levee sections
· TW298: greater elevation above ground than TW330
· Erosion control: matting w/ grass, no hard armor
Lessons learned from Katrina & other floods
· After Hurricane Katrina all flood control/reduction structures & levees came
under increased scrutiny:
- I-walls
- Earth Levees
· Interagency Performance Evaluation Taskforce (IPET) to investigate Katrina
levee failures.
· Command guidance "Review all flood reduction projects & apply post Katrina
measures as appropriate
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Lessons learned from Katrina & other floods
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· Walls and structures less than 6 feet high: minimal risk (much of
TW330)
· I-walls over 6 feet exposed height: high risk (TW298)
· I-walls supported by earth levee: high risk (TW298)
· Transition areas between I-wall and earth levee: high risk (TW298)
· Earth levee discontinuities or abrupt change of direction toward river:
high risk (TW298) .
· Compacted clay earth levees: low risk
Traininq Wall 298 Areas at Risk
1. Earth levee below I-wall Section STA 10+75 to 13+59, protected side-
Overtopping erosion
2. Transition from I-wall to earth levee
a. Protected side - Overtopping erosion
b. River side - Flood erosion
3. Intersection of Pedestrian Bridge Embankment with TW298
a. River side upstream - Flood erosion
b. River side downstream Overtopping pedestrian embankment
4. Intersection of TW298 and the NS RR Embankment, river side - Flood
erosion
5. Earth levee sections - Low Risk from General Flood & Overtopping
Erosion
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Traininq Wall 298 Erosion Improvements
Erosion Enhancements:
1. I-wall with earth levee - concrete block pavers
2. I-wall / earth levee transition
3. Protected side - concrete pavement
4. River side - stone erosion protection
5. Pedestrian bridge- stone erosion protection
6. TW298 & RR intersection, river side - stone erosion protection
7. Remaining earth levees (Including TW330), both sides - Erosion
control mat w/ grass
8. Minimize hard armor - only at High Risk areas
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He explained that the basic erosion control that was provided in the interim time
for both of these training walls was only on the earth levee and consists of an erosion
control matting similar to what they saw on the bench cuts. He said that the contractors
install the matting and then they grass over it and that is what they mean by the erosion
control mat. He further explained that specific lessons learned from Hurricane Katrina
and the floods in the Midwest are that I-Walls and earth levees have come under
serious scrutiny to make sure that they do not have erosion failures or sudden
catastrophic failures.
Traininq Wall Project Completion
· Estimated construction completion TW298 spring 2009 excluding
landscaping
· Estimated construction completion TW330 spring 2009 excluding
landscaping
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Congressman Bob Goodlatte inquired as to the three areas where stone erosion
protection would be used; the cracked asphalt near Piedmont Park; and the contracts
on the bench cut to the west of Wasena Park; whereupon, Mr. Griffith explained that
they were going to go fifty feet from the transition to the end of the stone and hundred
feet upstream to the abutment of the bridge; that there is a one year warranty on the
construction on the greenway and that he was unsure if the deadline has expired; and
that the next phase of the Greenway was designing a bridge to go across Wasena Park
to Hannah Court and the City has plans to extend the Greenway through the Hannah
Court area. Currently the design consultant is working on the bridge design and hope to
award a construction contract summer of 2009.
H. Brian Townsend, Assistant City Manager for Community Development
explained that the City Manager and the Department of Parks and Recreation looked
into the issue and that particular section of the Greenway was where the previous road
bed of Piedmont Street is now the Greenway and that the sealant was put over the
former street. He noted that they are checking into it because it did not appear to be a
part of the new construction.
Congressman Goodlatte advised that the alternative seemed less expensive to
go along the existing rail line by Norfolk Southern and inquired if those options were
abandoned; whereupon, Mr. Townsend advised that without the Railroad giving up that
right-of-way, it could not be used, but could be temporarily covered over and used as
greenway and it may have the potential for one bridge and one down stream.
340
Mr. Townsend further advised that the railroad has not indicated willingness to I
temporarily or permanently give up the right-of-way; and the thought of sharing the right-
of-way is not feasible.
Council Member Mason asked Mr. Griffith if there were cost implications for the
City; whereupon, Mr. Griffith replied that 95 percent of the cost was federal dollars and
the other 5 percent was City dollars. He explained that he did not have exact figures
because they were in negotiations with a contractor.
Council Member Nash questioned if the levees are good; whereupon, Mr. Griffith
advised that they are designing the levee system so that it does not fail under normal
flood ranges. He noted that the idea is to prevent that erosion from failing that levee or
breaching through that levee.
Mayor Bowers asked if the Roanoke River Flood Reduction Project would protect
the downtown area from flooding; whereupon, it was remarked that it would not. He
then asked for an update on flood prevention for the downtown.
After further discussion of the levee system, Mayor Bowers thanked Colonel
Ryscavage and Mr. Griffith for the informative presentation.
Walnut Avenue Bridge Rehabilitation - Phase II/Proposed Temporary Bridqe
Closure
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Karl Kleinhenz, Civil Engineer I, advised that many City bridges would receive
much needed repairs in 2009 and 2010. He noted that some bridges would be
temporarily closed and detours have been considered. He highlighted the following
powerpoint presentation:
Walnut Street Bridqe Deck Overlav Proiect
· Scope of work:
. Replacement of existing Latex Modified Concrete overlay driving
surface and repairs to parapets
. The existing overlay was installed approximately 20 years ago and
has deteriorated due to calcium chloride (road salt) damage
· Traffic Control:
. The bridge is not wide enough to support two lanes of traffic during
construction. Therefore, construction will require a complete
closu re
· Construction Schedule:
. Construction schedule with closure is approximately four weeks.
. Timeframe of late spring/early summer 2009 due to the
temperature requirements of the latex concrete.
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· Detour Route:
. Vehicles will be directed to 9th Street (Detour has been done in the
past) and to Belle Avenue.
Who will be informed of closure:
. National Park Service (Parkway)
. Fire and Police Departments
. Carilion
. Neighborhood Groups
. Parks and Recreation
. Valley Metro,
. Roanoke City School Transportation Division
. Media through Transportation Division
· Built in 1932
. Why being replaced? Beams are rusted through, Substandard
railing/guard rail, high water overtops adding to flooding, Load rated
12 ton .
. Planned construction for summer, 2009
. Duration of 4 months
. Detour to Thomas Road
Bandy Road Bridqe over Garnand Branch Bridge Replacement
. Built in 1932
. Why being replaced? Heavy traffic, Beams are rusting through,
Severe cracking in wing walls, driving surface deteriorated,
Substandard railing/guard rail, High water overtops and debris collects
adding to upstream flooding, Load rated 11 ton .
. Planned construction for summer, 2009
. Duration of 6 months
. Detour to Mt. Pleasant Blvd
Crestmoor Road Bridqe over Barnhart Creek Bridqe Replacement
. Built in 1955
· Why being replaced? Undermining of abutments, Settling of deck,
narrow width, Substandard railing/guardrail, Severe cracking in
abutments, Load rated 10 ton
· Planned construction fall of 2009 or spring of 2010
. Duration of 3 months
. Culvert traffic diversion
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Berkley Road Bridqe over Glade Creek Deck and Superstructure Replacement I
. Built in 1963
. Why deck being replaced? Timber deteriorating, Substandard railing/guard
rail, Load rated 10 ton
. Duration of 4 months
. Planned construction for fall of 2009 or spring of 2010
. Two detours through Alta Vista Road and Gus Nick Boulevard
(See copy of presentation on file in the City Clerk's Office.)
Discussion:
Council Member Mason inquired about outreach to the neighborhood
organizations; whereupon, Mr. Kleinhenz responded that the neighborhood
organizations would be well informed about detours as well as follow-up meetings
regarding the status of the project.
Mayor Bowers asked how many bridges were in the City, and which of the
abovementioned five were-most critical; whereupon, Mr. Kleinhenz remarked that the
bridges have been rated at a level 5, the low end of the desirable condition; adding that
although the bridges were deteriorating, none were in a state of crisis. The City I
Engineer stated that two of the worst bridges were the Rose Avenue and Bandy Road
Bridges and both have been on the replacement list for quite some time and fortunately
have received funding for repairs.
Council Member Rosen asked about resources to maintain the 97 bridges given
the size of the City's budget; whereupon, the City Engineer remarked that given the age
of the bridges, the City will have a multitude of bridges needing repairs and would have
had to come up with an extraordinary amount of resources versus the pay as you go
system it is on now. He further explained that the City's bridge program was a good
program and the City spends approximately $3 million, per year, on major capital
construction projects such as Wasena Bridge and Franklin Road Bridge as well as
approximately $800,000.00 per year on maintenance projects. He noted that if the City
could continue to maintain that level on the capital and maintenance sides, the City's
bridges would remain in good serviceable condition.
The Assistant City Manager for Community Development advised that another
plus to the program was the annual or biannual inspection proqess which informs the
City of the condition of the bridges; which helps staff to better plan the appropriation for
maintenance and repair projects.
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I Washinqton Park Outdoor Pool FacililY Audit and Feasibility Study
Steve Buschor, Director of Parks and Recreation, shared background information
regarding the Washington Park Pool and offered a magnified view of the Pool. The
presentation was highlighted as follows:
The Need for an Aquatic Plan
. The City's Comprehensive Plan, through both the 2000 and & 2007 Parks
and Recreation Master Planning processes recommended that the existing
flat-water pool be converted to a leisure pool and contain such amenities as:
o zero-depth entry
o current channels
o waterfalls
o slides
. The goal is to become a family-oriented outdoor aquatic destination.
· The Washington Park Master Site Plan as endorsed by both the PRAB as
well as the special park site plan committee as appointed by Council both
supported converting the existing pool function and structure into a family
aquatic center.
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Repair/Renovation - Option 1
. Repair Summary
o repair deck items including shade enhancements
o repair pool items related to meeting current health code and industry
standards
o repair pool mechanical system to meet current standards and reduce
water loss
· Operational Summary
o repairs will not address the functional obsolescence of the facility. The
experience will not be enhanced and therefore, the facility would continue
to operate at the existing subsidy.
. Total Estimated Project Costs - $589,237.00
0, repair pool deck and improve deck space area - $149,800.00
o repair pool structure and finishes - $277,645.00
o repair pool mechanical systems - $50,832.00
o 10% contingency - $47,828.00
o 12% A & E fees - $63,132.00
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Repair/Renovation - Option 2
. 5,400 square feet L-shaped lap pool
. Six (6) - 25 yard lanes
. Drop slide
. Climbing wall
. 1-M diving
. 3,225 square feet zero depth entry leisure pool
. interactive play structure
. 620 square feet water spray ground
o Renovation will address functional obsolescence but will not meet 21 st
century aquatic experience. Minimal change is expected on operational
pro forma.
. Total Estimated Project Costs - $1,908,911.00
o Enhancements - $1,037,950.00
o zero depth entry leisure pool
o spray ground
o diving boards and climbing wall
o interactive play structure
o drop slide
. Repairs - $403,299.00
o deck
o mechanical system
o replace pool finish
o improvements to existing site and building - $150,000.00
o 10% contingency - $144,125.00
o 10% A & E fees - $173,537.00
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Repair/Renovation - Option 3
. 7,490 square feet zero depth entry leisure pool
. 2 fitness lap lanes
. lily pad walk
. circulating river
. interactive play structure
. multiple waterslides with run-outs
. multiple kiddy slides
. 400 square foot tot pool
. frog slide
. spray features
. expands market (increased customer base)
. increases cost recovery
. expands facility capacity (increased users)
. Total estimated construction cost -$2,576,647.00
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o enhancements - $2,046,025.00
o leisure pool (new construction)
o zero depth entry leisure pool
o participatory play feature
o kiddy slide
o water sprays
o current channel
o lily pad walk
o interactive play structure
o two (2) flume waterslide structure with run out
o tot pool
o support area - $380,622.00
o deck
o fencing
o site lighting
o shade structures
o site costs - $197,250.00
o 10% contingency - $144,125.00
o 10% A & E fees - $173,537.00
Expenses and Revenues
. Expenses
o total personnel - $115,894.00
o total contractual services/commodities - $40,738.00
o total utilities - $33,081.00
o total expenses - $189,714.00
. Revenues
o total per capita spending - $3.50
o total special user spending - $10,345.00
o first year attendance - 50,656
o total first year revenues - $187,404.00
(See presentation on file in the City Clerk's Office.)
Discussion:
Mayor Bowers inquired if the pool was currently an Olympic sized pool;
whereupon, Mr. Buschor replied in the affirmative, noting that the renovation would
reduce the pool size to a 25-yard pool, with an interactive area at the end of the facility,
but still could be used for competitive swimming. The Mayor suggested that the pool
remain as is and build an interactive area below the existing structure; whereupon, the
Assistant City Manager interjected saying that separation between the two areas would
still be needed.
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Regarding the depth of the pool, Michael Clark, Recreation Superintendent, I
explained that Option 3 would create a water amenity similar to major water theme
parks; such as Busch Gardens. He further explained that in order to reach the revenue
expense figures for Option 3, a new fee structure increasing admission would be
needed, either at monthly or seasonal prices, adding that the current rate is $2.00 per
person for residents and $3.00 per person for non-residents. Mr. Buschor interjected
that the rate would increase to $3.00 and $4.00 per person.
Mr. Clark noted that it is anticipated that an increase in attendance would be
approximately 50,000 patrons per year, if Option 3 was chosen, compared to the current
attendance of 1,000 to 2,000 patrons per year.
Council Member Price inquired about the impact on swimming lessons at the
pool; whereupon, Mr. Buschor explained that the pool would provide a place for group
lessons, private lessons, even birthday parties for young people.
Ms. Price also inquired if the community groups have been addressed and what
input have they received from the community. Mr. Buschor advised that staff has met
with the community through the Washington Park Master Plan process and it was
identified that the City should consider looking at a community recreational swim facility.
During the discussion, Council was asked which option it was willing to explore I
further; and upon its response, staff would share the information with the community in
order to allow for more detailed discussion.
Vice-Mayor Lea commented on the lack of recreational facilities in northwest
Roanoke and he was of the opinion that attendance would increase based on its
proximity to 1-81 .
After having dialogue with regard to the amount of input needed from the
Council; the Assistant City Manager for Community Development suggested that
Mr. Buschor and staff meet with the northwest neighborhood organizations to receive
additional feedback on the three options.
At 11 :54 a.m., the Mayor declared the meeting in recess to be reconvened at
12:00 p.m., for a joint meeting of Council, the Roanoke City School Board and area
legislators.
CITY COUNCIL-SCHOOLS-LEGISLATION: The Council convened in a joint
session with the Roanoke City School Board at 12:00 p.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., City of Roanoke, with Mayor David A.
Bowers and School Board Chair David B. Carson presiding, for the purpose of
presenting the City of Roanoke 2008 Legislative Program to the City's representatives I
to the General Assembly.
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PRESENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P.
Lea, Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price and David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Deputy City Clerk.
OTHERS PRESENT: Representing the City of Roanoke: R. Brian Townsend,
Assistant City Manager for Community Development; James Grigsby, Assistant City
Manager for Operations; and Thomas A. Dick, Legislative Liaison for the City of
Roanoke.
The Mayor declared the existence of a quorum.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Suzanne P. Moore,
Courtney A. Penn, Todd A. Putney, and Chairman David B. Carson-5.
ABSENT: Trustees Mae G. Huff and Lori E. Vaught-2.
Representing the Roanoke City Public Schools: Dr. Rita D. Bishop,
Superintendent; Curt Baker, Deputy Superintendent; Cindy H. Poulton, Clerk to the
Board; and Timothy R. Spencer, Assistant City Attorney and Legal Counsel.
Also present were Senator John S. Edwards, Delegates William H. Fralin, Jr.,
and Onzlee Ware.
The Chairman declared the existence of a quorum.
Chairman Carson expressed appreciation for the opportunity to meet with
Council and the City's representatives of the Virginia General Assembly.
He commented that the Legislative Committee for the School Board consisted of
Lori Vaught and Todd Putney. He then introduced Mr. Putney who reviewed the
Schools Legislative Priorities for 2009-2010.
Mr. Putney expressed Ms. Vaught's regret for not being able to attend the
meeting, and that his comments would be very brief. He said that they only had a few
priority areas, but they had a long list of ideas for legislative approval and called
attention to the legislative handout in front of them. He reviewed the following Schools
legislative priorities for the 2009 Legislative Program:
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. Oppose any changes which would reduce any funds to local school
divisions
. Ability to get waivers from Standards of Accreditation (SOA) and
Standards of Quality (SOQ) in areas impacted by funding
. Support competitive salaries and benefits for teachers
. Support permanent funding source/formula for school construction
and debt service (deferred maintenance issues)
. Investigation of alternative incentives for graduation
. Support of the Virginia Association of School Superintendent's
(V ASS) agenda:
Educational Funding
Academic Achievement
School Construction, Maintenance and Debt Service
Attracting, Training and Retaining Division Staff
Ensuring School Safety
School Calendars
No Child Left Behind
I
(For full text, see School Board related items contained in the 2009 Legislative Program
on file in the City Clerk's Office.)
He stated that they continue to struggle with receiving test scores in a timely I
manner which really disrupted their school operations; this year they received the final
test scores in late October for tests that were taken in May. The delay caused them
some trouble performing the manual processes, goal setting processes, all the things
that are very important in driving their school division forward, and asked for their help
to improve the timeliness of receiving the information.
Ms. Mason asked if Roanoke's schools were weak in that regard; whereupon,
Dr. Bishop advised that they receive test scores, but they are not official, therefore they
have no idea of what to announce to the press; they can only provide guesstimates
which has caused negative comments, and there was a concern about giving out
inaccurate information.
Mr. Putney commented about their inability to release information about school
accreditation because of not receiving the information in a timely manner from the
Department of Education, which ultimately affects the parent's decision about their
children. He pointed out that he had made this argument to the Department of
Education over and over again, but they just advise that they were not going to release
the scores - - that they were probably going to be accredited, but were not sure yet. He
pointed out that a bill has been proposed in the legislature requiring them to release the
information by August 1, which he was certain the Department of Education would fight
tooth and nail.
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Tom Dick, City's liaison to the State Legislature expressed his appreciation to the
Legislature for their work last year, and commented upon their efforts in the areas of
writing tickets for improper use of handicapped placards, obtaining an on-site license for
the sale of beer and wine for the proposed amphitheatre, education funding and re-
benchmarking, and law enforcement funding. He commented that there was a fairly
lengthy legislative program, but that he wanted to focus on the following seven items:
Federal Offset Program - Some thirty-eight states participate to some
extent in the Federal Offset Program, whereby taxes owed the
participating states and their localities can be recouped from funds due
citizens from the Federal government, such as Federal tax refunds, if not
paid by the taxpayer. (Virginia currently has a state offset program, which
benefits its local governments; the City participates in this.) Legislation
should be adopted authorizing Virginia to participate in the Federal Offset
Program. The Virginia Treasurers' Association estimates that participation
could bring in $65-70 million in revenue to Virginia localities. (Requested
by Dana Long, Manager, Billings and Collections.)
TransDominion Express Commission - Senator Edwards has proposed
legislation which would establish the TransDominion Express Commission
to be responsible, with the TransDominion Corridor, for identifying needed
construction, reconstruction, improvements of or repaired to railroads and
their facilities and equipment to provide enhanced passenger rail service
coordinated with freight rail opportunities within the Corridor. The
Commission may finance or assist in financing any rail transportation
project. (Sen. Edwards co-patroned H. B. 2164 in 2007; it was left in
committee. It would have repealed Chapter 1041 of the 2003 Acts of
Assembly, which provided for the creation of a Rail Transportation
Development Authority but never became effective because its
"reenactment clause" was never satisfied)
Passenqer Rail Service - The City of Roanoke supports the proposal to
extend passenger rail service from Bristol through Roanoke and on to
Lynchburg and then to Washington, D.C. and Richmond, Virginia (the
"TransDominion Express"). Roanoke is the largest city in Virginia without
passenger rail service. The 2000 General Assembly provided $9 million in
preliminary funding for this important economic development initiative. The
City supports the additional State funding necessary to place the service into
operation. Priority should be give to instituting passenger rail service
between Roanoke and Lynchburg, to enable residents of this region access
to passenger rail service.
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Hotel Roanoke Conference Center - Amend Section 58.1-608.3, Code of
Virginia, to permit bonds to be issued for the planned expansion of the
Hotel Roanoke Conference Center Commission, the debt service for
which would be funded in part by a return of the sales taxes generated by
the expansion. Bonds were issued in 1994 pursuant to this statute to
finance the construction of the Conference Center. As it currently
provides, Section 58.1-608.3 does not apply to expansions of the size
planned for the Conference Center, or to bonds issued after July 1, 2007.
(Requested by Conference Center Commission)
I
Delinquent Real Estate Tax Sales - Legislation should be adopted to
permit the City, in its discretion, to take title to properties sold at a
delinquent tax sale if the amount of the successful bid at auction is not
adequate to cover the amount owed the City in taxes and other liens.
(Requested by Darlene Burcham, City Manager)
Business Licenses - Section 58.1-3700, Code of Virginia, authorizes
localities to adopt ordinances requiring that no business license be issued
to an applicant who is delinquent in the payment of certain taxes, such as
business license taxes, personal property taxes, etc. The statute does
not, however, prohibit a delinquent taxpayer from obtaining licenses for
new businesses (as opposed to renewing an existing business license). It
should be amended to prohibit this.
Rental Inspection - Section 36-105.1: 1, Code of Virginia, should be
amended to permit localities with rental inspection programs to inspect
rental units covered by such program to be inspected upon every change
in occupancy, as was permitted prior to July 1, 2005, when this section
was amended. [H. B. 174- introduced by Delegate Ware in 2008 Session;
left in committee]
I
(For full text, see the City's 2009 Legislative Program on file in the City Clerk's Office.)
He concluded by saying that those were the major issues for this year, and
invited them to speak to any of the other matters on the program.
Senator John Edwards referred to the delinquent real estate tax sales proposal,
and asked how that would differ from the current process where the City could just bid it
in if it wanted to. Mr. Hackworth responded stating that the City could bid; but the
reluctance on the part of the City Administration was that if they were actively bidding, it
would discourage others from participating in the auction; and it would definitely help
with the paperwork if the City did bid. The City Administration proposed this as a way of
short circuiting the process without discouraging others from bidding. He noted that the
City has in the past had a representative bid on certain key properties that went for tax I
sales so that the property stayed in the right hands.
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Senator Edwards asked how this would not discourage private sector bidders if
the City could basically trump the bid at any time, even after the bid has been made, the
contract entered into, the City goes through the demolition process and then just
decides that it would rather take it back after it has spent a lot of money.
Mr. Hackworth thought it would be discretionary whether or not to take title if
funds were insufficient to cover all the liens and back taxes.
Senator Edwards commented that this would discourage private bidders who
have entered into a contract with good faith, only to have the City later decide to take
the property anyway.
Dr. Rita Bishop, Superintendent, commented that she had spoken with many
groups and had the profound belief that Roanoke City Public Schools are on the verge
of doing some wonderful things, but personally thought that safety withstanding, roads
will wait - - kids won't; and there was a very narrow window of opportunity to address
the needs of children, particularly children who come from pretty difficult circumstances.
Additional comments were made by the School Trustees regarding budget
funding cuts, obtaining waivers for SOL and SOQ, high school graduation, test scores,
leadership, administrative flexibility, school initiatives, classroom instruction, number of
teachers and teacher aids, testing, accreditation and placement of students. The
School Board members pledged their support and assistance to the legislators for the
upcoming challenges in the General Assembly.
Council Member Nash requested that the legislators defend against unfunded
mandates. He commented that the City and Schools were making every effort to
coordinate services to safeguard what funds they do have, and were working hard to
improve funding cooperation.
Council Member Trinkle echoed Mr. Nash's comments, expressed his
appreciation to the legislators, and advised that the Council was there to help them with
all initiatives. As Chair of the City's Legislative Committee, he thanked Messrs.
Hackworth and Dick for helping put the City's legislative package together; and stated
that the Council had tried to divide it into priorities and different types of sections based
on revenue generating lines. He requested continued support for the passenger rail
service, funding for drug courts, and preserving State aid to localities.
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Council Member Price thanked the legislators for their collaborative efforts on I
behalf of the City and the School System. She said that as an educator, her passion
was for the children, which are unfortunately today in a crisis. She reiterated how
important it was that education does not fall on the chopping block; in times of
budgetary crisis funding for schools is sometimes the first thing to go. She said that
teachers and educators do without and somehow still manage to get the job done, and
requested their continued support because the strength of the City relies on its schools.
Vice-Mayor Lea commended the School Board for what it was doing and that he
would continue to work with them. He commented that he did not have any
reservations at all with the legislative delegation - - education has always been a priority
with them; tough decisions regarding money will need to be made, but he felt that
education will continue to get the lion's share of funding. He pointed out that the Council
would have to step back and look at the Schools accountability and progress. He
encouraged continued cooperation with the School system to merge resources where
ever possible. He stated that the Council would continue to make necessary decisions,
and education would always be a priority, but the Schools must recognize that they are
going to be held accountable for results.
Council Member Mason expressed her appreciation to the School Board
Members and the legislators, her concern regarding the urban blight issue and asked
them to continue to support the City's efforts in getting the tools to address the problem I
in Roanoke.
Council Member Rosen directed his comments to the Council in that he hoped
the Council would be united behind the School Board and support their efforts and
dedication.
Mayor Bowers commented that he believed that Passenger Rail Service was an
important issue for Roanoke -- it is the largest city in Virginia without passenger rail
service; with regard to the expansion of the Hotel Roanoke Conference Center, he
understood that the formula contained in State Code Section 58.1-608.3 needed to be
changed with regard to sales tax; and although no additional funding has been
requested for the Carilion-Virginia Tech Medical School, he asked that they continue to
hear their pleas because it was the number one economic development issue for
Roanoke.
Senator John Edwards assured the Council and School Board that he would do
everything possible to support their Legislative Program, and encouraged them to
continue working together to share and save resources. He commended the City for
undertaking important initiatives and encouraged continued involvement with the First
Cities Program as they have made a lot of progress in recent years. He stated that for
the first time in his memory, public education funding will be cut and suggested that they I
continue looking for ways to increase the graduation rate and provide opportunities for
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young citizens to learn marketable skills to increase their opportunity for employment.
He stated that there was some correlation between poverty and the graduation rate; the
poverty level was judged by the free and reduced lunch programs, which was now at a
very high percentage rate. He encouraged the use of academies to help reduce the
dropout rate and improve social issues which are facing young adults throughout the
nation. In closing, he assured the Council that he would continue to support the City's
efforts to alleviate neighborhood blight and the statewide rail plan.
Delegate Onzlee Ware commented that he was aware that education was one of
the most important issues for Roanoke. He thought that parents were not held
accountable enough, they were being let off the hook with excuses such as blight, being
poor, and growing up poor; and stated that there was no better thing a parent could do
other than spend quality time with their children, and helping them to prepare for testing.
He advised that the State budget would have to be balanced, cuts would be made, and
the localities would need to make sure that their priorities were indeed priorities. He
stated that he would continue to support public education, and encouraged them to
move forward and think positively.
Delegate William Fralin commended the Council and School Board for their
cooperative efforts, and stated that he would continue to work to move their priorities
forward. He pointed out that the legislative package was very aggressive and
ambitious, and that he would share the information with other delegates to solicit
support and cooperation. With regard to the funding situation, he was sure that there
would be targeted reductions, some program eliminations, and difficult funding
decisions would have to be made that may affect the drug courts, CSA, and the Federal
Offset Program. He felt that with the developing interest in a rail program, passenger
rail service in Roanoke could garner more support, and encouraged them to advocate
both as a group and on the legislative level. He pointed out that he would continue to
support the expansion of the Hotel Roanoke Conference Center, School Board's
priorities; and he would seek more information on the waiver program, suspension of
driver's licenses for school dropouts, accreditation issues, and the timely certification of
test results.
Chairman Carson advised that the School Board would be meeting with the City
Manager to discuss three specific areas of collaboration. He pointed out that the
graduation rate has been in the 50 to 60 percent range for the last 27 years, and the
Board has decided not t() continue doing the same old things, but would emphasize new
and different things to try and get a different result rather than stay in the same old rut,
and would target those students with the highest percentage of likelihood of dropping
out through their over age academy. He commented that the Board was extremely
proud of its partnership with the City, as well as the community, regarding the
assurance of a college education to all high school students in the City; the Board would
continue to undertake bold initiatives and decisions, and appreciated the Council's
support.
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At 1 :37 p.m., the Chair declared the School Board meeting in recess.
At 1 :37 p.m., the Mayor declared the Council meeting in recess until 2:00 p.m., in
the Council Chamber, Room 450, Fourth Floor, Noel C. Taylor Municipal Building.
I
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P. Lea,
Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price and David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: James Grigsby, Assistant City Manager for Operations;
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
Stephanie M. Moon, City Clerk; and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Dr. Raleigh W. Quarles, Pastor, Staunton
Avenue Church of God.
The Pledge of Allegiance to the Flag of the United States of America was led by I
Mayor Bowers.
ACTS OF ACKNOWLEDGEMENTS: The Mayor announced various activities
scheduled to be held by the Library system during the month of December 2008.
HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time
as a priority for citizens to be heard. Matters requiring referral to the City Manager will
be referred immediately for response, recommendation or report to Council.
Colonel Robert R. Craig, 701 12th Street, S. W., appeared before Council and
inquired about the Freedom of Information Act request regarding status of the storage
building that was removed from the Civic Center property; and he also inquired about
the scope of work for the City Market Building improvements; and an 80% tax
abatement that was granted to the Taubman Museum.
As Chair of the Audit Committee, Vice-Mayor Lea shared information based on
an investigation performed by the Municipal Auditor into the disposal of the storage
building; and based on said facts, it was concluded that there were no criminal acts
committed in relation to the disposal. However, it was noted that there were mistakes
made in the process, which would be outlined in a report to the Audit Committee
regarding the matter.
(See copy of email on file in the City Clerk's Office.)
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The Vice-Mayor remarked that an Audit Committee meeting is scheduled for
Monday, December 15 at 11 :00 a.m., in Room 159.
Without objection by the Council, additional comments made by Mr. Craig were
referred to the City Manager for response.
Evelyn D. Bethel, 35 Patton Avenue, N. E., appeared before Council in response
to comments that were given by the Director of Parks and Recreation during the 9:00
a.m. informal work session with regard to the Washington Park improvements. She
requested that the Council review previous community comments and ideas concerning
Washington Park pool as presented by the Washington Park Committee which were
submitted to the City Manager.
Vice-Mayor Lea inquired if the neighborhood opposed a regional pool at the
Washington Park pool site; whereupon, Ms. Bethel replied that she was unsure if the
neighborhood would oppose enhancing the pool; however, an increase in the admission
fee by one dollar could make a big difference to the northwest residents. She
concluded by asking the Council to reconsider the option of a regional water park on the
Washington Park pool site.
There being no additional questions and/or comments by the Council, the matter
was referred to the City Manager for follow-up with Ms. Bethel. The Mayor suggested
that the City staff meet with area residents and ministers in the community to discuss
the proposed improvements prior to submittal of a recommendation to the Council.
Helen Davis, 35 Patton Avenue, N.E., appeared before Council and also spoke
about the proposed improvements to Washington Park being recommended by the City
Administration.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor advised that the Council concurred in the addition of a
communication from the Assistant City Manager for Community Development, on behalf
of the City Manager, to schedule a public hearing on Monday, December 15, 2008, at
7:00 p.m., to consider the leasing of space in the Municipal Building to Adam Williams,
d/b/a as Juice Do It, LLC, be including on the Consent agenda; and a request from
Council Member Mason, Chair, Personnel Committee, for a Closed Meeting.
356
MINUTES: Minutes of the regular meeting of Council held on Monday, August 4, I
2008, were before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
LEASES-CITY MARKET: A communication from the City Manager requested
that the Council schedule a public hearing on Monday, December 15, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider the renewal of lease
of space to Hertz Corporation for the purpose of operating an automobile rental
establishment located at 1302 Municipal Road, N. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City I
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
LEASES-CITY MARKET: A communication from the City Manager requested
that the Council schedule a public hearing on Monday, December 15, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider the renewal and
additional lease of space to Elias Azar d\b\a Azar Jewelry, Inc., located at 32 Market
Square for the operation of a jewelry business on a month-to-month basis, not to
exceed twelve months, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
LEASES-CITY MARKET: A communication from the City Manager requesting
that the Council schedule a public hearing on Monday, December 15, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider the renewal of lease
of space to Eddie Soo Park d\b\a Tokyo Express located in the City Market Building for
the operation of a Japanese restaurant on a month-to-month basis, not to exceed
twelve months, commencing January 1,2009, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
AIRPORT-CITY PROPERTY: A communication from the City Manager
requesting that the Council schedule a public hearing on Monday, December 15, 2008,
at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the
exchange of certain City-owned property located at 2100 Countryside Drive, N. W., with
the Roanoke Regional Airport Commission, for three parcels of land owned by the
Commission, in order for the Commission to expand the Runway Protection Zone, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
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LEASES-MUNICIPAL BUILDING: A communication from the City Manager I
requesting that the Council schedule a public hearing on Monday, December 15, 2008,
at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the leasing
of space in the Municipal Building, formerly occupied by the Department of the Blind
and Vision Impaired, consisting of 998.25 square feet of space, to Adam Williams, d/b/a
Juice Do It, LLC., for an initial term of six months, subject to one year renewal options
not to exceed five years, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None.
CITY COUNCIL: An oral request of Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, that the Council convene in a Closed Meeting
to discuss mid-year performance evaluations of Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council concur in the request of Council
Member Mason to convene in a Closed Meeting as abovementioned. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
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REGULAR AGENDA
PUBLIC HEARINGS:
CITY MARKET-CITY PROPERTY-LEASES: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, December 1,
2008, ,at 2:00 p.m., or as soon thereafter as the matter may be heard, with respect to a
proposal of the City of Roanoke to lease approximately 472 square feet of City-owned
property located in the Roanoke City Market Building, 32 Market Square, to Sharebike,
Inc., to be used as a bicycle rental business, on a month-to-month basis, not to exceed
one year, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 21,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Sharebike, Inc., on a month to month
basis, not to exceed 12 months, retroactive to November 20, 2008, subject to approval
as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38293-120108) AN ORDINANCE authorizing the lease of 472 square feet of
space located within City-owned property located in the City Market Building, on a
month-to-month basis, retroactive to November 20,2008, to Sharebike, Inc., for a term
not to exceed twelve (12) months; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, See Ordinance Book No. 73, page 52.)
Council Member Mason moved the adoption of Ordinance No. 38293-120108.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to be heard. There
being none, the Mayor declared the public hearing closed.
Discussion was held regarding the possibility of hours of operations being
extended at the Market Building on week-ends. The City Manager was instructed to
discuss the matter with the tenants and report back to the Council.
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There being no additional questions and/or comments by the Council Members, I.
Ordinance No. 38293-120108 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANTS-GREENWAYS-BUDGET-TRANSPORTATION: The City Manager
submitted a written communication recommending acceptance of a Federal
Transportation Enhancement Fund Grant from the Virginia Department of
Transportation in connection with the Roanoke River-Tinker Creek Greenway Trail 1
projects; and appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38294-120108) A RESOLUTION authorizing the acceptance of a Federal
Transportation Enhancement Fund grant from the Virginia Department of Transportation
for further construction and development efforts for the Roanoke River-Tinker Creek
Greenway trail connection project; and authorizing the execution of the necessary
documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 73, page 53.)
Council Member Mason moved the adoption of Resolution No. 38294-120108.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
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AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38295-120108) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation for the Roanoke River Greenway project, amending and
reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 54.)
Council Member Mason moved the adoption of Budget Ordinance No. 38295-
120108. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-WATER: The City Manager submitted a written communication
recommending acceptance of the Water Quality Improvement Fund Grant from the
Virginia Department of Conservation and Recreation (DCR) in connection with water
quality improvement projects for the Tinker Creek watershed; and appropriation and
transfer of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38296-120108) A RESOLUTION authorizing the obtaining and acceptance of
a Virginia Department of Conservation and Recreation (DCR) Water Quality
Improvement Fund (WQIF) Grant in the amount of $83,500.00 for projects to improve
water quality in streams within the City of Roanoke; and authorizing the City Manager to
execute any required grant agreements, to execute any necessary additional
documents, to provide additional information, and to take any necessary actions to
obtain, receive, implement, use, and administer such WQIF Grant, upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 73, page 55.)
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Council Member Trinkle moved the adoption of Resolution No. 38296-120108. 1
The motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Nash, Price and Mayor Bowers-6.
NAYS: None-O.
(Inasmuch as she serves on the Board of Conservation Committee, Council Member
Mason abstained from voting.)
Council Member Trinkle offered the following budget ordinance:
(#38297-120108) AN ORDINANCE to appropriate funding from the Virginia
Department of Conservation and Recreation and transfer funding from the Storm Water
Maintenance project for the Water Quality Improvement Program, amending and
reordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 56.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38297-
120108. The motion was seconded by Council Member Nash and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Nash, Price and Mayor Bowers-6.
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NAYS: None-O.
(Inasmuch as she serves on the Board of Conservation Committee, Council Member
Mason abstained from voting.)
GRANTS-EMERGENCY SERVICES: The City Manager submitted a written
communication recommending acceptance of State reimbursement funds for fiscal
years 2006, 2007, and 2008 from the Virginia Department of Emergency Management
for training and response to hazardous material incidents.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following budget ordinance:
(#38298-120108) AN ORDINANCE to appropriate funding from the Virginia
Department of Emergency Management for the reimbursement of expenses of the
Regional Hazardous Materials Response Team, amending and reordaining certain
sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 57.)
Council Member Mason moved the adoption of Budget Ordinance No.38298-
120108. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-ROANOKE ARTS COMMISSION: The City Manager submitted a
written communication recommending approval of the Public Art Action Plan for the
fiscal year 2009; and transfer of funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38299-120108) A Resolution approving a Public Art Action Plan for FY 2009.
(For full text of resolution, see Resolution Book No. 73, page 58.)
Council Member Trinkle moved the adoption of Resolution No. 38299-120108.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following budget ordinance:
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(#38300-120108) AN ORDINANCE to transfer funding from the Percent.for the
Arts, Civic Center Public Art and Temporary Public Art projects for the Highland Park
Bench Project, Gainsboro Library Project and Enhancement of Market Square Walkway
Project, amending and reordaining certain sections of the 2008-2009 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 59.)
Council Member Mason moved the adoption of Budget Ordinance No. 38300-
120108. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS-HOUSING: The City Manager submitted a written communication
recommending execution of the 2008-2009 CDBG Subgrant Agreement with Rebuilding
Together, Roanoke, Inc., in connection with the 2009 World Changers Project.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Rosen offered the following resolution:
(#38301-120108) A RESOLUTION authorizing execution of the 2008-2009
Community Development Block Grant (CDBG) Subgrant Agreement with Rebuilding
Together, Roanoke, Inc., for the World Changers 2009 project, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 73, page 60.)
Council Member Rosen moved the adoption of Resolution No. 38301-120108.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Mason, Nash, Price and Vice-Mayor
Lea-6.
NAYS: None-O.
(Inasmuch as he serves on Board of Rebuilding Together, Roanoke, Inc., Mayor 1
Bowers abstained from voting.)
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REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TAXES: Council Member Rosen offered the following Ordinance amending the
City Code to include a new subsection to increase the total combined annual income
and net combined financial worth thresholds for qualification for real estate tax.
exemption for elderly and disabled persons:
(#38302-120108) AN ORDINANCE amending and reordaining Section 32-86,
Financial eliqibility, Code of the City of Roanoke (1979), as amended, by adding a new
subsection (h) increasing from $34,000.00 to $42,000.00 the total combined annual
income threshold and increasing from $125,000.00 to $160,000.00 the net combined
financial worth threshold for qualification for real estate tax exemption for elderly and
disabled persons for the tax year commencing July 1, 2009; amending current
subsection (h) of Section 32-86, Financial elioibility, to redesignate such subsection as
subsection (i); and dispensing with the second reading of this ordinance.
I (For full lex! of ordinance, see Ordinance Book No 73, page 60.)
Council Member Rosen moved the adoption of Ordinance No. 38302-120108.
The motion was seconded by Council Member Mason and Vice-Mayor Lea and adopted
by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
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ZONING-YOUTH: Council Member Price asked City staff to explain the 1
procedures for enforcing specific portions of the City Code. She also commended the
Youth Services Commission and Youth Commissioners for hosting "Eat Dinner with
Your Family Night" on Monday, November 24,2008. In response to an inquiry from
Council Member Price regarding the storage of furniture on residential front porches, the
Assistant City Manager for Community Development explained that the City has
attempted to enforce the outdoor storage ordinance, but unfortunately has been unable
to define "suitable outdoor furniture". Council Member Rosen asked if the City Code
could be amended to define furniture; whereupon, the City Attorney replied that the City
had not been able to craft an enforceable ordinance that could stand up in Court.
With regard to the parking of vehicles on front lawns, the Assistant City Manager
for Community Development explained that the Zoning Ordinance of 2005 covers
enforcement, however, vehicles that were parking on unpaved services prior to the
amendment were grandfathered based on the ordinance in 1987, which guidelines were
very vague, and if the violation is contested in court, it must be proven that the vehicle
was parking on an unpaved surface prior to December 5, 2005. The City Attorney
interjected that the City has attempted to define the violation in the Code and continues
to study the issue, adding that the matter was difficult to legislate.
Council Member Price inquired about the regulation of hedges and shrubs;
whereupon, the Assistant City Manager for Community Development stated that the
height of hedges at intersection were regulated along with weeds/grass; however,
hedges could not be regulated on private property because it would infringe on the
resident's rights. He also remarked that the City had not studied the matter, which was
a concern and justification for regulating the height of hedges would need to be uniform.
Council Member Rosen mentioned that a significant number of residents had expressed
concern about the nuisances in their neighborhoods.
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BUDGET-TAXES: Council Member Trinkle mentioned that discussion had been
held with the City Treasurer regarding the possibility of reducing the City's personal
property tax for City of Roanoke registered owners of hybrid vehicles, adding that he
was of the opinion that a reduction in personal property taxes would encourage citizens
to give thought to buying hybrid vehicles.
Without objection by the Council, Mayor Bowers stated that the request of
Council Member Trinkle would be referred to the 2009-2010 budget study.
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CITY MANAGER COMMENTS:
ACTS OF ACKNOWLEDGEMENT: The Assistant City Manager for Operations
announced that on November 20, 2008, the Blue Ridge Chapter of the Public Relations
Society of America presented the City with the 2008 Silver Summit Award for the Clean
and Green Video, which video was created by the Roanoke City Public Schools and
was viewed by second and third graders as part of the SOL curriculum.
At 3:10 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451.
At 4:53 p.m. the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding, and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Session just 90ncluded, Council Member
Mason moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash, Price and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the Council Meeting in
recess until Monday, December 15 at 11 :00 a.m., in the EOC Conference Room,
Room 159, for an informal work session to discuss capital improvement projects and
any other items as deemed appropriate.
On Monday, December 1, 2008, the recessed meeting of the Roanoke City
Council reconvened on Monday, December 15, 2008, at 11 :00 a.m., in Room 159,
Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., for a Preliminary
Financial Planning Session, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, Sherman P. Lea (arrived late),
Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price (arrived late), Court G. Rosen and
Mayor David A. Bowers-7.
ABSENT: None-O.
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OFFICERS/CITY STAFF PRESENT: Darlene L. Burcham, City Manager; 1
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
Stephanie M. Moon, City Clerk; Sherman L. Stovall, DirE3ctor, Office of Management and
Budget; and Sheila N. Hartman, Deputy City Clerk.
The Mayor welcomed everyone to the meeting and advised that the purpose of
the meeting was to have a preliminary financial planning work session in order to
receive an overview of the remaining fiscal year 2009-2010 budget as well as a
snapshot of the upcoming fiscal year 2010-2011 budget.
At this point, Council Member Price entered the meeting (11 :02 a.m.)
Mr. Stovall and Ms. Shawver highlighted the following agenda items:
· Recommended Council Budget Calendar
· Budget Development Historical Overview
· Revenue Budget by Major Category - Fiscal Year 2009
· Fiscal Year 2009 - Current Revenue Status
· Fiscal Year 2009 - Revenue Concerns
· Fiscal Year 2009 - Identified Expenditure Issues
· Fiscal Year 2009 - Identified Expenditure Issues Contingency Plans
· Fiscal Year 2010 - Preliminary Revenues
· General Property Taxes
· Key Local Taxes
· Notes on Other Local Taxes
· Intergovernmental Revenues
· Fiscal Year 2010 - Priority Expenditures
· Preliminary Budget Balancing Status
· Strategies for Budget Balancing
· Council Input/Direction
· Identified Infrastructure Needs Not Currently Supported in CIP
· Other Potential Priority Projects Not in CIP
· Debt Policies
· Ratio of Debt Service to General and School Fund Expenditures (10%)
· Ratio of Net Bonded Debt to Assessed Value of Real Estate (5%)
· Reduction of Aggregate Debt Within Ten Years (50%)
· Debt Capacity After Planned Future Debt Issuances
· Unspent Bond Funds Series 2006 Bonds and Prior
· Current Local Tax Rates
· Revenue Options
· Comparison of Local Tax Rates for Peer Localities - Fiscal Year 2007
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(For full text, see copy of powerpoint presentation on file in the City Clerk's Office.)
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During presentation, Vice-Mayor Lea entered the meeting (11 :32 a.m.); and
departed for a ribbon cutting ceremony at 11 :45 a.m.
COMMENTS:
During discussions regarding various aspects of the presentation, Ms. Shawver
noted that at any planning session, present or towards February (annual Financial
Planning Session), it is normal for the City's budget to be out of balance, but is it is not
normal for the City of Roanoke to have negative revenues, nor is not normal for the City
to not have a pay raise of some sort built into the priority expenditure structure. She
added that the budgeting process was just beginning and it was normal for City staff to
go through a prioritizing process in order to submit a recommended budget to the
Council in April 2009.
Mr. Stovall pointed out that the City was out of balance by approximately $5.8
million during fiscal year 2007-2008, except for a two percent planning target for
employee compensation enhancements, which is a real significant difference compared
to the same period last year. Council Trinkle asked if the out of balance amount last
year included the $500,000.00; whereupon, the City Manager explained that it included
a three percent salary jump which amount could be used in order to balance the budget
last year, adding that fiscal year 2008-2009 is different because the City started absent
any fruition for compensation.
Ms. Burcham reiterated that the figures were very preliminary; however, City staff
is very concerned with the estimated figures as they move forward through the process,
noting that there would be some adjustments. She stressed that it will be critical, even
more so this fiscal year than in previous years, for the Council to weigh in as quickly as
possible regarding the areas that they are willing to give guidance as to where the City
can eliminate, reduce or curtail activities, even if for one year in order to get City
departments through this particular budget.
Mayor Bowers suggested th'at the City Manager also continue communications
with the Superintendent of Schools with regard to school employee compensation
packages. Ms. Burcham said that inasmuch as the School Division was anticipating a
reduction in State funding for 2010, they were evaluating their budget for reductions in
current expenditures and therefore, she has not had a discussion with Dr. Bishop about
a target for a salary adjustment. She added that from previous conversations, both
agree that some significant improvements to school employee compensation has to be
done.
370
Mayor Bowers asked if conversations had been held with City employees and/or 1
school employees advising that no positions would be eliminated; whereupon, the City
Manager replied that no such statement could be made, however, her commitment to
employees, even though positions were going to be eliminated, is that if they are doing
a good job for the City, they will continue to have a job even though it may not be the
same job. She continued by saying that the City would try to keep the salary whole,
only to the extent in the pay grade range for said particular position.
Indepth discussion was held with regard to the possibility of either suspending
certain services for a year or perhaps eliminating the low-powered services entirely.
With regard to recycling, Council Member Trinkle commented on the possibility of
recycling colored glass. He also mentioned that the Council needed to discuss a storm
water fee because it was going to be difficult for the City to continue to afford the service
from the operating budget. He hoped the City would honor its $500,000.00 commitment
to the Schools; and he also thought that the Market Building was a priority as well as
Countryside and would appreciate status reports.
As part of the budget submittal package, Mr. Stovall shared additional that City
staff would be looking at not only cost, but also the perceived priority of every program
and activity as submitted by City departments. He said that City staff will have a more
extensive list of items for consideration by the Council at the Annual Financial and
Planning Session in February 2009.
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Ms. Burcham added that it was not necessary for the Council to wait on said list,
if there were specific areas or ideas that they wanted to share early on, City staff could
do an analysis regarding the impact.
Council Member Rosen suggested that funds previously allocated for various
capital projects be reallocated to make up the difference in lost revenue. He
emphasized that he was not suggesting the elimination of funds for capital projects.
Discussion was held with regard to a proposed increase in taxes; whereupon,
Ms. Burcham said that the only taxes that had been raised in the past eight or nine
years were those initiated by the Council, adding that in the case of the cigarette tax, it
was to finance a specific program and to make sure that the schools didn't lose as a
result of the real estate tax reduction. She noted that no suggestions had been offered
for any tax or fee changes.
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Council Member Trinkle agreed with Council Member Nash regarding the need
for additional options on strategic cuts, noting his concern with regard to the cost for
maintenance of public buildings; whereupon, Mr. Stovall mentioned that staff had
identified the incremental funding that was needed that was based on the building
condition assessment program, whereby staff looked at all of the building inventory, with
the exception of the Municipal Complex, and identified approximately $7 million in
improvements. He indicated that even though the City has $7 million in actual identified
needs, it can probably only program about a million a year. Ms. Burcham interjected
that was assuming the existing staff resources and if the City grow additional resources.
Since these were trying times for the City as well as other neighboring
jurisdictions, Council Member Trinkle urged the City Manager and staff to consider any
regional approach to cost cutting, whether its library programming or any other type of
programming that could become a little more regional as a cost savings to all the
localities.
During the discussion of the repayment of debt service, the Director of Finance
reminded the Council that the City has a policy statement that says no more than ten
percent of the total spending would be used to repay long term debt. Ms. Burcham
emphasized that staff would be reviewing all accounts in order for the amount for debt
service not to be in violation of the City's policy.
Due to the lateness of the hour, the Mayor suggested that if the Council had
additional questions regarding any aspects of the presentation to contact the Director of
Finance and/or the Director of Management and Budget.
At 1 :27 p.m., the Mayor declared the recessed meeting adjourned.
APPROVED
ATTEST:
~ {Y). 'rf\\:)\)vV
Stephanie M. Moon, CM~
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL -- REGULAR SESSION
December 15, 2008
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
December 15, 2008, at 2:00 p.m., in the Council Chamber Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers, presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708 adopted
by the Council on Monday, July 7,2008.
PRESENT: Council Members David B. Trinkle, Gwendolyn W. Mason, Alvin L.
Nash, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-7.
ABSENT: Vice-Mayor Sherman P. Lea-1.
The declared the exist of a quorum.
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OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk. .
The Invocation was delivered by The Revered Jim Rivers, Pastor, First Christian
Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-PRESERVATION: The Mayor presented a
"Preserve America Community" logo sign to the City Manager in recognition of the City
of Roanoke's designation as a Preserve America Community.
ACTS OF ACKNOWLEDGEMENT-TECHNOLOGY: The Mayor recognized the
Director of the Department of Technology and his staff for receiving the 2008 Top Digital
City Award.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response recommendation or report
to Council.
CITY GOVERNMENT-HOUSING: Robert D. Gravely, 727 29th Street, N. W.,
appeared before Council and spoke about the lagging of housing sales in the Roanoke
community, noting that the problem was due to the lack of affordable income.
COMPLAINT-SCHOOLS: Helen Davis, 35 Patton Avenue, N.E., appeared
before Council and expressed concern about the Forest Park Elementary School
closing. She questioned the authority of the School Board to outsource the school
transportation division and whether it is against the law for students to stand on a
crowded school bus.
SCHOOLS-BRIDGES-DISABLED CHILDREN-SPECIAL EVENTS: Chris Craft,
1501 East Gate Avenue, N. E., appeared before Council and spoke about the over aged
academy at Forest Park Elementary School; expressed concern about the lack of
handicap parking in the downtown area, especially during Dickens of a Christmas; and
bridge work on 13th Street, N. E.
Without objection, Mr. Craft's comments regarding parking for the disabled during
Dickens of a Christmas was referred to the City Manager for further review.
BUSES: Evelyn Bethel, 35 Patton Avenue, N. E., appeared before the Council
and spoke about the stops along the downtown trolley route were not identifiable and
the inconvenience of shopping at Valley View Mall without a City bus stop on-site. (See
response under City Manager Comments - pages 383 - 384.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to a request from the City Manager for a Closed
Meeting, noting that the City Manager has requested that the matter be withdrawn.
MINUTES: Minutes of the regular meeting of Council held on Monday,
August 18, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
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Council Member Trinkle moved that Council dispense with the reading of the 1
minutes and approve as recorded. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the acquisition of real property for a public
purpose, where discussion in open meeting would adversely effect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711 A.3, Code of
Virginia (1950), as amended. The City Manager asked that the request for Closed
Meeting be withdrawn; whereupon, Council concurred in the request.
(See communication on file in the City Clerk's Office.)
ROANOKE ARTS COMMISSION: A communication from Amy Naff tendering
her resignation as a member of the Roanoke Arts Commission; was before Council.
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(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CIVIC CENTER: A communication from the City Clerk advising of the
resignation of Juan Motley as a member of the Roanoke Civic Center Commission; was
before Council.
(See communication on file in the City Clerk's Office.)
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Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Rosen and adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-COMMITTEES':ARCHITECTURAL REVIEW BOARD-
ZONING: Reports of qualification of Mary V. Hagmaier Dykstra as a member of the
Architectural Review Board, for a term ending October 1, 2012; and Joseph F. Miller as
a member of the Board of Zoning Appeals, for a term of three years ending
December 31,2011.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
BUDGET-COUNCIL: A communication from Mayor David A. Bowers requesting
that Council consider a pledge from the City of Roanoke between $500,000.00 to
$1 million for improvements at the Virginia Museum of Transportation.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the request be referred to the 2009-2010
Budget Study. The motion was seconded by Council Member Nash.
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HOSPITALS-YOUTH: Brooks Michael, Coordinator, Teen Pregnancy Prevention 1
Project, Carilion Clinic, appeared before the Council and presented data showing
Roanoke City as having the second highest teen pregnancy rate out of approximately
130 cities and counties in the State of Virginia.
(See copy of data on file in the City Clerk's Office.)
Council Member Price commended Ms. Michael on her presentation and
expressed appreciation on the collaborative effort with the schools.
There being no additional comments and/or questions by the Council Members,
the comments were received and filed.
CITY MARKET BUILDING: Anita Wilson, President, City Market Building
Tenants Association, appeared before the Council to voice concerns about the closing
of the City Market Building in March 2009 for major renovations.
(See copy of comments on file the City Clerk's Office.)
Discussion was held with regard to a definitive schedule and/or timeframe, trash
collection, and citizen input with regard to the architectural engineering contract.
Council Member Rosen asked if there would be an opportunity for public input
prior to the architectural work being completed; whereupon, the City Manager confirmed
that public input would be encouraged; however, City staff was still negotiating with the
contractor. She added that once staff was finished with the negotiations, public
hearings would be scheduled and vendors as well as the public would be asked to be
involved in said meetings. Ms. Burcham also remarked that as plans were reported to
the Council, she would advise as to when public meetings would be held to share those
plans as well.
Council Member Price inquired about the timeframe for closing the Market
Building as well as noting that the Council wants to make certain that communications
remain open with the vendors as much as possible.
The City Manager indicated that the City did not presently have a timeline, that it
would depend on how the public input process went and how much the Council wanted
to deliberate on plans for the Market Building. She added that at the Council Retreat
that was held on September 30, 2008, she explained that work would not commence
before March 2009 and that the Council would be notified when the exact date was
known. Ms. Burcham further stated that staff has offered to assist those vendors who
are looking to relocate while the renovations were taking place. In conclusion, she
stated that staff plans to keep the vendors as informed as possible.
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Council Member Nash noted that the City needed to give more attention to
vendors' concerns; and that the City needed to devise a definitive plan regarding the
renovations at the City Market Building.
Council Member Trinkle emphasized that the City Market Building was a priority
even in difficult economic times; that Council is committed to establishing a plan and
communicating it to vendors. He added that the City needed to explore options that
could bring the Market Building into the future to increase its usage and make it more
accessible.
Glenna Johannessen, owner, Seeds of Light, LLC, appeared before the Council
to express concern with regard to the closing of the Market Building for renovations.
She urged the Council to take into account that the unique diversity of the Market
Building vendors were the main attraction to the building and a significant draw to
downtown Roanoke, and that closing the entire building, at once, would affect many
downtown businesses.
(See copy of remarks on file in the City Clerk's Office.)
There being no additional questions and/or comments by the Council, the Mayor
advised that remarks by Ms. Wilson and Ms. Johannessen would be received and filed.
At 3:15 p.m., the Mayor declared the meeting in recess.
At 3:30 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Bowers presiding and all Members of the Council in attendance, with the exception of
Vice-Mayor Lea.
REPORT OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
FIRE DEPARTMENT-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance of grant funds from the Department of Fire
Programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
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(#38305-121508) A RESOLUTION authorizing acceptance of the FY2009 Fire 1
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the
City. .
(For full text of resolution, see Resolution Book No. 73, page 64.)
Council Member Mason moved the adoption of Resolution No. 38305-121508.
The motion was seconded by Council Member Rosen and adopted by the following
vote.
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Mason offered the following budget ordinance:
(#38306-121508) AN ORDI NANCE appropriating funding from the
Commonwealth of Virginia for the Fire Program Grant, amending and reordaining
certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
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(For full text of ordinance, see Ordinance Book No. 73, page 65.)
Council Member Mason moved the adoption of Budget Ordinance No. 38306-
121508. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-GRANTS-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of Western Virginia Workforce Development
Board Workforce Investment Act (WIA) funding for Program Year 2008.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(#38307-121508) A RESOLUTION a accepting the Western Virginia Workforce
Development Board Workforce Investment Act funding of $505,801.00, and authorizing
the City Manager to execute the requisite documents necessary to accept the funding.
(For full text of resolution, see Resolution Book No. 73, page 66.)
Council Member Trinkle moved the adoption of Resolution No. 38307-121508.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Trinkle offered the following budget ordinance:
(#38308-121508) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia forthe FY09 Workforce Investment Act Grant, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 67.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38308-
121508. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
GRANTS-SCHOOLS: The City Manager submitted a written communication
recommending authorization to apply for Safe Routes to School Program grants from
the Virginia Department of Transportation.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following resolution:
(#38309-121508) A RESOLUTION authorizing the City Manager to submit an 1
application to the Virginia Department of Transportation for a Safe Routes to School
Project grant to provide funds for the Safe Routes to School program as presented in
the Garden City School Travel Plan and the Williamson Road Area School Travel Plan;
and authorizing the execution of the necessary documents, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 73, page 69.)
Council Member Trinkle moved the adoption of Resolution No. 38309-121508.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
STREETS AND ALLEYS: The City Manager submitted a written communication
recommending authorization to amend and reordain Ordinance No. 36981-022205
changing the date required for fulfillment of the conditions to permanently vacate,
discontinue and close public rights-of-way situate in the City of Roanoke from
February 22,2010 to December 31, 2011.
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(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38310-121508) AN ORDINANCE amending and reordaining Ordinance No.
36981-022205; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 70.)
Council Member Mason moved the adoption of Ordinance No. 38310-121508.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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CITY GOVERNMENT-GREENWAYS: The City Manager submitted a written
communication recommending authorization to enter into a revised Intergovernmental
Agreement with Roanoke County, City of Salem, and Town of Vinton in order to
continue the Roanoke Valley Greenways Commission.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38311-121508) AN ORDINANCE authorizing execution of a revised
Intergovernmental Agreement continuing the) Roanoke Valley Greenway Commission;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 72.)
Council Member Mason moved the adoption of Ordinance No. 38311-121508.
The motion was seconded by Council Member Trinkle.
Liz Belcher, Roanoke Valley Greenway Coordinator, appeared before the
Council and advised that adjoining communities were interested in joining the Greenway
program. She also expressed appreciation to the City for its leadership and support of
the 142 miles of greenways and trails throughout the City.
Council Member Mason added that the revised Intergovernmental Agreement
with Roanoke County, City of Salem and Town of Vinton would further strengthen the
Greenway Commission throughout the Roanoke Valley.
There being no additional questions and/or comments by the Council Members,
Ordinance No 38311-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-D.
(Vice-Mayor Lea was absent.)
SCHOOLS-RECREATION: The City Manager submitted a written
communication recommending execution of an agreement with the Roanoke City
School Board to continue operation of the Woodrow Wilson Fitness Center located at
the Woodrow Wilson Middle School.
(For full text, see communications on file in the City Clerk's Office.)
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Council Member Trinkle offered the following ordinance:
(#38312-121508) AN ORDINANCE authorizing the City Manager to enter into an
Agreement between the City of Roanoke and the City of Roanoke School Board
pertaining to the operation of a fitness center at Woodrow Wilson Middle School for use
by the general public, upon certain terms and conditions; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 73.)
Council Member Trinkle moved the adoption of Ordinance No. 38312-121508.
The motion was seconded by Council Member Nash.
Council Member Mason asked about the difference between the continuation of
the Woodrow Wilson Middle School Fitness Center and the closing of the Addison and
Jackson Middle School Fitness Centers; whereupon, the City Manager responded that
due to the low participation, the Fitness Centers at Addison and Jackson were closed
and due to the increase in attendance at the Woodrow Wilson and Breckinridge Middle
School Fitness Centers, the centers remain open.
There being no additional questions and take lor comments by Council Members,
Ordinance No 38312-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-EMERGENCY MEDICAL SERVICES-FIRE DEPARTMENT: The City
Manager submitted a written communication recommending transfer of funds in
connection with the proposed Fire/EMS Station No.5 to be located at 20th Street and
Melrose Avenue, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
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(#38313-121508) AN ORDINANCE to transfer funding from the Police Building
Phase II project to the Fire/EMS Station NO.5 project, amending and reordaining certain
sections of the 2008-2009 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 74.)
Council Member Mason moved the adoption of Budget Ordinance No. 38313-
121508. The motion was seconded by Council Member Nash and adopted by the
following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CITY MANAGER COMMENTS:
HUMAN SERVICES-COLLEGES-ECONOMIC DEVELOPMENT: The City
Manager reminded the Council and the public that the City would hold an important
event, the Holiday Career and Lifestyle Fair, from 9:00 a.m. - 12:00 p.m., on Tuesday,
December 30, 2008, at the Roanoke Civic Center Exhibit Hall. She added that this
year, the event would be sponsored by the Renick Group, Express Employment
Professionals and WDBJ-7. She also stated that the first year the event was held, a
gentleman visited looking for employment, and the next year served as an exhibitor for
the business that hired him. She further stated that exhibitors would be companies
offering jobs, as well as lifestyle organizations offering social and cultural amenities.
She added that the event was designed to show people who are home for the holidays
what a great place the City of Roanoke is to work and live, and she pointed out that
citizens could visit the City's website for more information or may contact Stuart Mease
at 853-2384.
Ms. Burcham also shared that the City had been concerned about uncertain
economic times as people were looking for jobs, and that City staff had developed
strategies with local partners to help people make themselves more marketable,
including the Holiday Career and Lifestyle Fair; informal weekly group sessions with job
seekers every Monday from 4:00 p.m. - 6:00 p.m.; an open house at the Higher
Education Center on Thursday, February 5 from 4:00 p.m. - 7:00 p.m., showcasing the
lifelong learning options; a live monthly television show "JobQuest" starting Tuesday,
January 6 at 7:00 p.m., to assist viewers with job searches; and the Fourth
Entrepreneurship Express Workshop in partnership with the Department of Business
Assistance on February 5, 2009, from 8:00 a.m. - 11 :30 a.m., at Virginia Western
Community College, adding that the events would be listed on the City's website.
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In response to previous comments made by Evelyn Bethel about the Star Line 1
Trolley, the City Manager identified nine stops - one at the City Market, one at Carilion,
four stops from Jefferson Street to downtown, and three stops from downtown back to
Jefferson Street. She also stated that there were signs posted identifying the stops,
adding that City staff will continue to evaluate the service.
In connection with the comments by the City Manager regarding trolley service,
the Mayor requested an update on the trolley's success at the next meeting of the
GRTC Board of Directors in January 2009.
In conclusion, the City Manager shared a poem reflecting accomplishments of
City departments during the past year, adding that 2009 would bring unusual
challenges, but she was confident with the leadership of the Council, and the City would
weather said challenges. She expressed appreciation to the Council for its support of
City staff and the services they provide.
DIRECTOR OF FINANCE:
BONDS-SCHOOLS: The Director of Finance submitted a written report
recommending adoption of an ordinance to reflect the sale of Bond Series 2008(A) to
the Virginia Resources Authority (VRA); and Bond Series 2008(B) to the Virginia Public
School Authority.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Mason offered the following budget ordinance:
(#38314-121508) AN ORDINANCE to appropriate funding from the Series 2008A
Virginia Resource Authority and Series 2008B Virginia Public School Authority Bonds to
various capital projects, amending and reordaining certain sections of the 2008-2009
Parking, Capital Projects and School Capital Projects Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 75.)
Council Member Mason moved the adoption of Budget Ordinance No. 38314-
121508. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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FINANCIAL REPORTS: The Director of Finance submitted the Financial Report
for the month of October 2008.
(For full text, see copy of Financial Report on file in the City Clerk's Office.)
In connection with comments made by Ms. Shawver regarding the City's Pension
Plan, Council Member Rosen asked at what point would the City be at risk in not
meeting its obligations as they relate to the Pension Plan; whereupon, she replied that
the investment performance of the fund and funding requirements as a general
government were based on a longer term horizon; and the annual report, which looks at
a five year rolling trend, received from the City's actuaries enables it to determine what
kind of contribution rate it would make. She said that the fund is about 90% funded,
which is a strong level of funding. She noted that Roanoke has always made
contributions that were higher than the actual recommended contribution rate; and while
the current economic state declines, the pension programs that are in place are stable
and should be able to sustain itself during the down turn of the economy.
In response to comments by Council Member Rosen regarding the amount of
usage at the Campbell Court Garage, the City Manager replied that she was having
monthly parkers from the Church Avenue Parking Garage relocated to the Campbell
Court Parking Garage in order to free up spaces that could help generate revenue for
the Parking Fund.
There being no additional questions and/or comments, the Mayor advised that
the Financial Report be received and filed.
REPORTS OF COMMITTEES:
SCHOOLS-JUVENILE CORRECTIONAL FACILITIES: The Roanoke City School
Board submitted a written report recommending appropriation of funds for the Toshiba
America Foundation Program, the Care Connection Clinic, and the Juvenile Detention
Home Program; and the Director of Finance submitted a written report recommending
that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38315-121508) AN ORDINANCE to appropriate funding from the
Commonwealth government and donations, amending and reordaining certain sections
of the 2008-2009 School Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 76.)
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Council Member Rosen moved the adoption of Ordinance No.38315-121508. 1
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
UNFINISHED BUSINESS: NONE
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
CITY COUNCIL: Council Member Nash offered the following resolution
changing the date of the regular meeting of City, Council scheduled to be held on
Tuesday, January 20, 2009 due to several Members of the Council would be out of the
City, including the Mayor:
(#38316-121508) A RESOLUTION changing the date of the regular meeting of
City Council scheduled to be held at 2:00 p.m. and 7:00 p.m., on Tuesday, January 20, 1
2009, to 2:00 p.m. and 7:00 p.m., on Thursday, January 22, 2009.
(For full text of resolution, see Resolution Book No. 73, page 78.)
Council Member Nash moved the adoption of Resolution No. 38316-121508. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Mason, Nash, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
At 4:10 p.m., the Mayor declared the Council meeting in recess to be reconvened
at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal
Building.
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At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members David B. Trinkle, Sherman P. Lea, Gwendolyn W.
. Mason, Alvin L. Nash, Anita J. Price, Court G. Rosen and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-CITIZEN OF THE YEAR: Vice-Mayor Lea
offered the following resolution paying tribute to Estelle H. McCadden as the 2008
Citizen of the Year:
(#38303-121508) A RESOLUTION proclaiming Estelle McCadden as Roanoke's
Citizen of the Year for 2008.
(For full text of resolution, see Resolution Book No. 73, page 62.)
Vice-Mayor Lea moved the adoption of Resolution No. 38303-121508. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and Mayor
Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38303-121508 to Ms.
McCadden.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS-SPORTS: Council Member
Mason offered the following resolution paying tribute to the William Fleming Varsity
Football Team:
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(#38304-121508) A RESOLUTION paying tribute to the 2008 William Fleming 1
High School varsity football team for winning the 2008 Western Valley District
Championship, and completing the season with a 9-2 overall record.
(For full text of resolution, see Resolution Book No. 73, page 63.)
Council Member Mason moved the adoption of Resolution No. 38304-121508.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
Vice-Mayor Lea presented a ceremonial copy of Resolution No. 38304 to Coach
Robert Senseney and the William Fleming Varsity Football Team.
ACTS OF ACKNOWLEDGEMENT- CITY COUNCIL: Representatives of the
Roanoke Public Library Board, Roanoke City School Board, Roanoke Public Library
Foundation, Roanoke. City Friends of the Library appeared before the Council in
recognition of the work and dedication of City Council in support of the Library Master 1
Plan.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 15, 2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Lawson Building, LLC, to repeal the proffered condition on properties
located on Campbell and Church Avenue, S. E., bearing Official Tax Nos. 4011116 and
4011136 through 4011141, inclusive, and to adopt a new proffer to incorporate a new
development plan dated October 1, 2008; and the new development plan provides for
commercial, live-work, or residential uses, or any combination thereof, on the first floor
of the building, and removes the limitation on the number of dwelling units on upper
floors, which was limited to 20 dwelling units by the development plan date June 5,
2008, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 28,2008 and Friday, December 5,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted a written report recommending
approval of the request, finding the application to be consistent with the Belmont-Fallon
Neighborhood Plan and Vision 2001-2020; and allowing an expanded mix of uses and
increased residential density would provide the flexibility needed to ensure the building's
future success.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38317-121508) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing a condition presently binding upon
certain properties conditionally zoned D, Downtown District, and adopting a new proffer
pertaining to such properties; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 78.)
Council Member Mason moved the adoption of Ordinance No. 38317-121508.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the request. There being none, he declared the public hearing closed.
Sean Horne appeared before the Council in support of the petitioner.
There being no questions and/or comments by the Council Members, Ordinance
No. 38317-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
December 15,2008 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Queen Anne Court of Southwood, Inc., to amend the Planned Unit
Development Plan to permit construction of a maximum of 13 single-family dwelling
units instead of 27 single-family and multi family dwelling units previously allowed by
City Council, to remove a community green area, and to construct a landscaped cul-de-
sac street, for properties located at 3209 Queen Anne Court Circle, S. W. , Official Tax
Nos. 1290107, and 1290220 through 1290229, inclusive, was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times 1
on Friday, November 28,2008 and Friday, December 5,2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the request, finding the application to be consistent with the Comprehensive
Plan and the Franklin Road/Colonial Avenue Neighborhood Plan which provides for
compatible architecture in keeping with the surrounding neighborhood and existing
residence on the property; accommodations for automobiles and pedestrians; efficient
management of quality and quantity of storm water; addition of large streets and trees
to provide shade and separate pedestrians from vehicular traffic; and the preservation
of steep slopes, existing trees and the 1940s dwelling.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38318-121508) AN ORDINANCE to amend ~36.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to amend the Planned Unit Development Plan
to permit construction of a maximum of 13 single-family dwelling units instead of 27
single-family and multifamily dwelling units previously allowed by City Council, to
remove a community green area, and to construct a landscaped cul-de-sac street, for
properties, identified by Official Tax Nos. 1290107, and 1290220 through 1290229,
inclusive, located at 3209 Queen Anne Court Circle, S. W.; and dispensing with the
second reading by title of this ordinance.
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(For full text of ordinance, see Ordinance Book No. 73, page 80.)
Council Member Mason moved the adoption of Ordinance No. 38318-121508.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the request. There being none, he declared the public hearing closed.
Kevin Barnes, Agent, appeared before the Council in support of the petitioner. .
Christopher Chittum, Agent, City Planning Commission, explained that the
proposed project would consist of a maximum of 13 single family dwellings, adding that
the developer has presented a more conventional pattern that is more financially
feasible than previously. He noted that the previous project had been approved by the
Council at its regular meeting on May 21,2007, adding that the proposed project meets I
the minimum standards for the Planning and Development District.
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Council Member Rosen inquired about the history of the prior development
property by the applicant; whereupon, Mr. Chittum advised that the applicant was
unable to complete the project as originally requested because it had been determined
not to be financially feasible due to the state of the economy; and objections by certain
members of the Planning Commission regarding the front loaded garages and their
inconsistency with the design principles of the City's Comprehensive Plan.
Following further discussion regarding the amendment, Ordinance No. 38318-
121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
CITY CODE-TAXES-TELEPHONES: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, December 15, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, to consider an amendment to
Article III, Special License Taxation, of Chapter 19, License Tax Code, of the Code of
the City of Roanoke (1979), as amended, by the addition of a new Section 19-76.1,
Taxation of Wireless Telephone and Communication Providers, to bring language in the
City Code relating to the local license taxation of wireless telephone providers and
wireless communication providers into conformity with Section 58.1-3731 of the Code of
Virginia (1950), as amended, by assessment of such providers of the license tax at the
rate of one-half of one percent (0.5%) of the annual gross receipts of such providers;
and the proposed ordinance shall be effective on and after January 1, 2009, was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, November 21 , 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The Director of Finance submitted a written report recommending the adoption of
an ordinance amending and re-ordaining the Code of the City of Roanoke (1979), as
amended, by adding a new section 19-76.1, Wireless Telephone Providers, effective on
and after February 1, 2009.
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(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
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(#38319-121508) AN ORDINANCE amending and reordaining Article III, Special 1
License Taxation, of Chapter 19, License Tax Code, of the Code of the City of Roanoke
(1979) as amended, by adding a new Section 19-76.1, Taxation of Wireless Telephone
and Communication Providers. to be consistent with the Code of Virginia; providing for
an effective date, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 82.)
Council Member Rosen moved that the adoption of Ordinance No. 38319-
121508. The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38319-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and Mayor
Bowers-7.
NAYS: None-O.
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AIRPORT-CITY PROPERTY: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, December 15, 2008, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, to convey three portions consisting of
2.5097 acres, more or less, and the third portion consisting of 11.1576 acres, more or
less, designated as portions of Roanoke City Tax Map No. 6472302, located at 2100
Countryside Drive, N. W., to the Roanoke Regional Airport Commission in connection
with the expansion of the Airport's Runway Protection Zone for Runway 6, as shown on
"Subdivision Plat Prepared for Roanoke Regional Airport Commission Creating Hereon
RW6 Runway Projection Zone," prepared by Mattern and Craig, Inc., and dated
August 27, 2008, as revised November 25, 2008, on file in the Roanoke City Clerk's
Office, in exchange for property owned by the Roanoke Regional Airport Commission
designated as Roanoke City Tax Map Nos. 6421001, 6431101 and 6421113, was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Manager submitted a written report recommending authorization to
execute such documents and take such action as may be necessary to accomplish the
above-stated matter, including execution of a subdivision plat and deed of sale, to
complete the dispositiolil of the property to the Roanoke Regional Airport Commission,
subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38320-121508) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of three portions of City owned
property totaling 17.1044 acres to the Roanoke Regional Airport Commission in
connection with the expansion of the Airport's Runway Protection Zone for Runway 6,
the first portion consisting of approximately 3.4372 acres, the second consisting of
approximately 2.5097 acres, and the third portion consisting of approximately 11.1576
acres, designated as portions of Roanoke City Tax Map No. 6472302, located at 2100
Countryside Drive, N. W., in exchange for property owned by the Roanoke Regional
Airport Commission designated as Roanoke City Tax Map Nos. 6421001,6431101, and
6421113; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 83.)
Council Member Mason moved the adoption of Ordinance No. 38320-121508.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to speak In
connection with the matter. There being none, he declared the public hearing closed.
The City Manager spoke in support of her recommendation for the land swap.
There being no questions and/or comments by the Council Members, Ordinance
No. 38320-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
394
. LEASES-CITY MARKET BUILDING: Pursuant to instructions by the Council, the 1
City Clerk having advertised a public hearing for Monday, December 15, 2008, at 7:00
p.m., or as soon thereafter as the matter may be heard, on a proposal to lease
approximately 182 square feet of City~owned property located in the Roanoke City
Market Building located at 32 Market Square to Eddie Soo Park d/b/a! Tokyo Express,
to operate a Japanese restaurant, on a month-to month term basis, commencing
January 1,2009, not to exceed one year, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Tokyo Express restaurant, for
approximately 182 square feet of space in the City Market Building, for a month-to-
month term basis, effective January 1, 2009, not to exceed twelve months, subject to
approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
1
(#38321-121508) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Eddie Soo Park, d/b/a Tokyo Express, for approximately 182
square feet of space in the City Market Building, located at 32 Market Square, Roanoke,
Virginia 24011, for a month-to-month term, effective January 1, 2009, not to exceed
twelve (12) months; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 84.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38321-121508. The
motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the public hearing was declared closed.
In response to Council Member Mason's clarification of the timing of the
renovations and the leases of the current tenant$, the City Manager advised that under
the terms of the lease agreements, the tenants are required to provide a 50-days notice
for termination of the lease; and she concluded that all Market Building tenant renewal
leases would be on a month-to-month basis not to exceed one year.
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There being no additional questions and/or comments by the Council Members,
Ordinance No. 38321-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
LEASES-CITY MARKET BUILDING: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, December 15, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal to lease
approximately 635 square feet of City-owned property located in the Roanoke City
Market Building located at 32 Market Square to Elias Azar, d/b/a Azar Jewelry, Inc., on
a month-to-month term basis, commencing January 1, 2009, such term not to exceed
one year, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute a lease agreement with Elias Azar d/b/a Azar Jewelry, Inc. for 635 square feet
of space in the City Market building, for a month to month term basis, effective
January 3, 2009, not to exceed twelve, subject to approval as to form by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38322-121508) AN ORDINANCE authorizing the lease of 635 square feet of
space located within City-owned property located in the City Market Building, on a
month-to-month basis to Elias Azar, d/b/a Azar Jewelry, Inc., commencing on
January 3, 2009, for a term not to exceed twelve (12) months; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 85.)
Council Member Mason moved the adoption of Ordinance No. 38322-121508.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the public hearing was declared closed.
396
There being no questions and/or comments by the Council Members, Ordinance 1
No. 38322-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and Mayor
Bowers-7.
NAYS: None-O.
LEASE-CITY PROPERTY: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, December 15,2008, at 7:00 p.m.,
or as soon thereafter as the matter may be heard on a proposal to lease approximately
87,120 square feet of City-owned property located at 1302 Municipal Road, N. W.,
designated as Tax Map No. 6640123 to The Hertz Corporation to be used as an
automobile rental establishment, for a term commencing December 1, 2008 and
expiring June 30, 2010.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a lease 1
agreement with The Hertz Corporation for approximately 87,120 square feet of City-
owned property located at 1302 Municipal Road, N. W., Roanoke, Virginia for a period
of 19 months, retroactive back to December 1, 2008 and expiring June 30, 2010,
subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38323-121508) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with The Hertz Corporation for approximately 87,120 square feet of
City-owned property located at 1302 Municipal Road, N. W., Roanoke, Virginia, for a
period of nineteen months, retroactive to December 1, 2008, and expiring June 30,
2010; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 86.)
Council Member Mason moved the adoption of Ordinance No. 38323-121508.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in 1
connection with the matter. There being none, the public hearing was declared closed.
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Council Member Rosen asked if the monthly rental fee was considered market
rate; whereupon, the City Manager advised that the Hertz Corporation requested that
the terms of the agreement run concurrent with the Airport agreement. The Assistant
City Manager of Community Development added that Hertz has leased the property
since 1968, and amount was based on assessed value.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38323-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
LEASE-CITY PROPERTY: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, December 15, 2008, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on a proposal to lease approximately
998.25 square feet of space on the first floor of the Municipal South Building located at
215 Church Avenue. S. W., to Adam Williams, d/b/a Juice Do It, LLC, for an initial term
of six months, subject to four one-year renewal terms and one six-month renewal term,
commencing December 16, 2008, for the purpose of operating a public snack bar
serving meals, snacks and beverages.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, December 5, 2008.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a lease
agreement with Juice Do It, LLC, in the Municipal Building, South, First Floor, for a
period of six-months beginning December 15, 2008, subject to four additional one-year
renewal terms and one renewal for a term of six-months, subject to approval as to form
by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
398.
(#38324-121508) AN ORDINANCE authorizing the City Manager to execute a 1
lease agreement with Juice Do It, LLC, for approximately 998 square feet of space on
the first floor of the Municipal Building-South, located at 215 Church Avenue, for an
initial term of six months; subject to four additional one-year term renewals and one six-
month term renewal, commencing December 15, 2008; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 87.)
Council Member Mason moved the adoption of Ordinance No. 38324-121508.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, the public hearing was declared closed.
Adam Williams, Owner, Juice Do It, appeared in support of the approval of the
agreement, advising that the establishment would be a snack bar, focused on healthy
food choices, that would provide breakfast and lunch, as well as smoothies.
There being no questions and/or comments by the Council Members, Ordinance
No. 38324-121508 was adopted by the following vote:
AYES: Council Members Trinkle, Lea, Mason, Nash, Price, Rosen and Mayor
Bowers-7.
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NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard; and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
REFUSE COLLECTION-BIO-HAZARD WASTE: Dr. Marcia Shelton, 1929
Grandin Road, S. W., appeared before the Council to inquire about the disposal of bio-
hazard waste in the Roanoke Valley.
Without objection from the Council, Mayor Bowers referred Dr. Shelton's
comments to the City Manager for review.
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There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 8:30 p.m.
APPROVED
ATTEST:
~tn. h-jDO'nJ
Stephanie M. Moon, CMC
City Clerk
.:5;)"
David A. Bowers
Mayor
ROANOKE CITY COUNCIL-REGULAR SESSION
January 5, 2009
9:00 a.m.
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The Council of the City of Roanoke met in regular session on Monday,
January 5, 2009, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reqular Meetinqs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7, 2008.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L.
Nash, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
The Mayor advised that the purpose of the meeting was to receive updates from
representatives of the Joint Services Committee and the Facilities Committee, as well
as an update on the construction of the new William Fleming High School campus.
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SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Mae G. Huff, Suzanne P. I
Moore, Courtney A. Penn, Todd A. Putney, Lori E. Vaught and Chairman David B.
Carson-7.
SCHOOL TRUSTEES ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Deputy City Clerk.
Representing the Roanoke City Public Schools: Dr. Rita D. Bishop,
Superintendent, Timothy R. Spencer, Assistant City Attorney; and Cindy H. Poulton,
Clerk of the Board.
Mayor Bowers welcomed everyone to the meeting and extended New Year's
wishes; and he expressed appreciation to the School Board for it's oversight of the
Superintendent, Dr. Rita Bishop and the School Division. Chairman Carson
expressed appreciation to the Council for the opportunity to meet and provide updates
on the status of collaborative efforts between the City and Schools.
JOINT SERVICES COMMITTEE UPDATE:
Vice-Chairman Bingham reported that the Joint Services Committee, inttially I
known as the Funding Committee, meets regularly, and recognized the efforts of
Council Member Trinkle, the City Manager, Director of Finance and Director of
Management and Budget for their participation on the Committee. He stated that the
purpose of the Committee is to create the best City-School relationship in the nation, to
ensure effective use of all available resources, to create a community, parents, citizens
and business ownership through involvement, and create an anthology for their
resources, which work has resulted in collaborative efforts in areas such as playground
maintenance and installation, fuel purchases, recycling, Valley Metro, financial planning,
back-up generators at the high schools for emergency planning, and health care;
prospective areas include consolidation of maintenance services and energy savings.
Council Member Trinkle advised that the group presents high energy and
enthusiasm about sharing resources and saving money; and the group was focused on
getting their initiatives off the ground.
With regard to the Memorandum of Understanding as it relates to the funding
formula, Vice-Chairman Bing~am explained that the funding formula had not been
reviewed in approximately 40 years and the Board, as well as Council felt it would be
wise to look at it. He noted that a Funding Committee was appointed for the purpose of
reviewing the funding formula that existed between the City and Schools, ensuring the I
Schools were using the funds in the most efficient manner, and building trust and .
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enhancing communications. He stated that he and former Council Member Beverly T.
Fitzpatrick, Jr., served as the original Committee co-Chairmen, adding that the
Committee held its first meeting on July 26, 2006, and the Committee met regularly and
their work resulted in the establishment of the Joint Services Master Agreement and a
review of the funding formula. He further stated that in August 2007 based on a
comparison of other districts and the City's desire to enhance education, the Committee
requested that City Council increase the current funding of 36.42 percent of revenues
by $2.5 million over a five-year period ($500,000.00 annually), and the Committee
presently requests consideration to formalize the request through the adoption of a
resolution expressing the intent of City Council to include in future City budgets, subject
to funding availability, additional operating funding to Roanoke Public Schools (See
draft resolution on file in the City Clerk's Office). The Vice-Chairman requested
feedback by the Council to Council Member Trinkle as well as from the School Board to
the Vice-Chairman. In closing, Mr. Bingham indicated that the Committee had agreed
to revisit the funding formula at the end of the five-year period.
Council Member Trinkle reiterated that a decision had been made not to
increase the funding formula, but to provide a $500,000.00 increase if funds were
available and it would be at the Board's discretion as to how the additional funds were
to be used.
The City Manager indicated that the funding formula had been in effect since the
early 1980's and the additional $500,000.00 over a five year period had been a goal of
the previous Mayor and had been recommended in his State of the City Address,
adding that inasmuch as revenues were down, the $500,000.00 had not been included
in the City's 2009-2010 budget. She stated that the Administration supports the goal to
provide the additional funding over the next five years and the Administration would
revisit the funding formula to determine if an increase is warranted.
Council Member Mason asked what had the Schools learned from its new
financial system; whereupon, School Board Trustee Putney commended the efforts of
Curt Baker, Deputy Superintendent, noting that his financial acumen has been
extremely valuable to the Schools in improving its financial management. Dr. Bishop
interjected that prior to her arrival, there was not a position control system in place and
the new financial system has brought stability to the Division.
Council Member Price was appreciative for both entities to have an opportunity to
converse, emphasizing that the conversation was critical in order for them to be aware
of the challenges being faced.
402
Council Member Nash inquired as to whether the $500,000.00 was earmarked I
and whether or not the formula would be increased to equal said additional funding;
whereupon, Vice-Chairman Bingham responded that the City's $100,000.00 contribution
to the City Community College Access Program was earmarked as part of the
$500,000.00. The City Manager added that inasmuch as the Administration was not
comfortable with agreeing to a percentage change, a decision was made to increase the
funding of $500,000.00 incrementally over a five year period. Vice-Mayor Lea indicated
that he was pleased with efforts to collaborate and noted that the citizens expect the
entities to work together closely and combine services where ever possible.
Mayor Bowers requested a breakdown of the savings realized to date on both the
City and School sides and suggested that the information be reported to the citizens.
Chairman Carson expressed sincere appreciation to the City for its support of the
Roanoke City Community College Access Program. He stated that the City's financial
commitment, along with a donation from the Roanoke Women's Foundation and
contributions from local businesses would allow graduates from the Roanoke City high
schools to enroll, tuition-free, in a two-year associate's degree program at Virginia
Western Community College in the fall of 2009. Vice-Chairman Bingham pointed out
that the debt reserve was also an issue, something that would need to be addressed in
the future, and perhaps considered as part of the formula change in five years.
Discussion also was held regarding the impending budget session and expected I
budget deficits for the City and the Schools.
FACILITIES COMMITTEE UPDATE
School Board Trustee Penn provided an overview of the Committee's work and
advised that the Committee was established in July 2006 for the purpose of realizing
efficiencies in the use of school facilities given trends of declining enrollments. He
further advised that the Board had made two facility decisions - repurposing of Forest
Park Elementary School for the Forest Park Academy and combining Oakland
Intermediate and Preston Park Elementary Schools in order to permit relocation of the
Noel C. Taylor Learning Academy to Oakland Intermediate School.
Mr. Penn stated that a facilities request for proposal was issued, and facilities
consultant Eperitus was selected to assist in the evaluation of facility condition, capacity
and use; and significant data was collected relative to enrollment, capacity and
condition of trailers or "learning cottages" on school campuses and safety issues that
are specific to campus-style elementary schools, such as Raleigh Court Elementary
where there are several exterior doors and students must walk outside to access
cafeteria, gymnasium or library.
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He explained that the Board developed a set of parameters to guide its decisions
regarding facilities that addresses target minimum and maximum enrollments, staffing
teacher experience, space and program requirements and is currently revising its policy
on attendance areas; Phase I of the study resulted in recommendations to develop a
long-term plan for facilities, study attendance zones, reduce the number of overly-small
elementary schools and consider making all elementary schools K-5 and consider
alternative use of some of the smaller facilities; and he called attention to the school's
website whereby documents were listed. He mentioned that public meetings would be
held at Roanoke Academy for Mathematics and Science (RAM) and Patrick Henry High
School, to receive citizen input, and encouraged the Council to attend as well. He
pointed out that the Board received the Phase I recommendations and commenced
Phase II of the study to include geo-coding of student data and development of
scenarios for the Board's consideration.
School Board Trustee Penn indicated that no decisions had been made, and that
the School Board has agreed to review all data, survey responses as well as public
input as it considers revisions to attendance zones and use of school facilities. He
commented that public input was welcome, notices would be given regarding any
impending changes, and adequate time would also be provided for implementation of
any proposed changes.
Council Member Mason expressed appreciation for Mr. Penn's leadership and
expertise. She called attention to the survey of 800 responses and asked how many
students attended schools outside of their attendance zone. Mr. Penn responded that
approximately 25 percent of students did not attend their respective home schools due
to various reasons, such as gifted programs, change in school by choice, etc.
Council Member Trinkle asked if diversity and/or test scores were considered in
the attendance zone policy, if the 2008 enrollment data indicated an increase at the high
schools, and if the Board had considered tuition fees for non-City resident students;
whereupon, Mr. Penn replied that the policy revisions were specific about diversity and
that the schools received funding for each student, and he added that there is a
possibility that the school may look to lose money. The Superintendent stated that the
high schools were in a bubble; however it was possible that an increase in enrollment
would continue due to the newly implemented middle school honors program and
increases in enrollment at the elementary level. Mr. Bingham advised that the Board
considered tuition charges previously; however, due to the small number of students, it
was believed not to be justifiable.
Council Member Price asked if there had been follow-up or a status report
regarding the children who had transferred from Forest Park Elementary School. The
Superintendent responded that a status report had been provided at the request of the
NAACP and she would be pleased to provide a copy of the report to the Council. She
also remarked that based on the first nine-week reports, Forest Park students who
attended Hurt Park and Roanoke Academy performed well as or better than students at
said schools.
404
School Trustee Penn indicated that the Committee wanted to develop a I
Memorandum of Understanding that formalizes an agreement whereby any value
obtained from any repurposing of school-used facilities revert back to the Schools for
use in other capital projects, and therefore, he requested that the Council share its
comments with Council Member Mason and the School Board members share their
thoughts with him.
WILLIAM FLEMING HIGH SCHOOL CONSTRUCTION PROJECT
School Board Trustee Putney reported that the Patrick Henry High School project
was a success for Roanoke City Public Schools, noting that the Architect Richard Rife
received the Platinum Award from the Virginia School Boards Association for the
design, and it was the most cost effective school built in the State for said year. He
stated that the William Fleming High School project is on time and on budget, with
expectations to open in September 2009; and $4.0 million was planned for the project's
contingency fund, while $3.6 million remains in the fund. He added that there were
items that would consume the funds, including $1.2 million in inflationary costs for items
not yet bid, $1.1 million for demolition of Lawson Hall, athletic field work, signage and
additional equipment, $600,000.00 for painting upgrades and other finishes, and
$300,000.00 for supplemental work at Patrick Henry for the athletic fields and track,
which leaves about $500,000.00 in the Contingency Fund.
Mr. Putney stated that the current stadium design places the field approximately
1,600 feet from the school building and because the distance is a concern, construction
of a field house, estimated to cost $1.1 million, is being considered.
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Inasmuch as concerns regarding distance were legitimate, Vice-Mayor Lea
hoped the construction could be accomplished.
In closing, Chairman Carson announced that the Board intended to schedule
another tour of the new William Fleming High School campus for the Council in the
spring; and he expressed appreciation to School Trustees Bingham and Penn and
Council Members Mason and Trinkle for their hard work on their respective committees.
Council Member Nash asked the School Board to consider using the Council
Chamber meetings in order for their meetings to be televised inasmuch as he is of the
opinion that it is something that ought to be done.
Council Member Rosen expressed appreciation to the School Board for its
attendance and he urged that the City to hold the Schools harmless this budget year or
at least try to keep the School's funding level as last year since they were taking a big
budget hit from the State. He was of the opinion that the City would be conveying a
message that the public school system was so important and would not suffer due to I
the City's revenue shortfall.
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There being no additional comments from the Council or School Board Trustees,
Mayor Bowers expressed appreciation to the School Board for meeting with the Council.
At 10:32 a.m., the Chair declared the meeting of the School Board adjourned.
At 10:32 a.m., the Mayor declared the Council meeting in recess.
The Council meeting reconvened at 10:45 a.m., in Room 159, with Mayor
Bowers presiding and all Members of the Council in attendance.
CITY COUNCIL: A communication from Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the mid-year performance of two Council-Appointed Officers,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request to convene in
Closed Meeting as above described. The motion was seconded by Council Member
Nash and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss
disposition of publicly owned property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
406
CITY COUNCIL-CITY ATTORNEY: A communication from the City Attorney
requesting that Council convene in a Closed Meeting for consultation with legal counsel
on a specific legal matter requiring the provision of legal counsel, pursuant to Section
2~2-3711(A)(7), Code of Virginia (1950), as amended, was before the body.
I
(See communication on file in the City Clerk's Office.)
Council Member Nash moved that Council concur in the request of the City
Attorney to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
Although approved, the Closed Meetings requested by the City Manager and City
Attorney were not held following the 2:00 p.m., session of the Council.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
CITY PLANNING COMMISSION ON MONDAY, FEBRUARY 2, 2009, AT 12:00 P.M.
The Mayor requested that items for discussion be forwarded to the City Manager or City I
Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
ROANOKE RIVER FLOOD REDUCTION/GREENWAY
Luke Pugh, Project Engineer, gave an overview of the Roanoke River Flood
Reduction Project, proposed plans for the Hamilton Terrace section, potential
partnership with Novozymes to develop walking trails with recreation features on
Midvale Avenue (former Hannah Court site), and Wasena Dam removal.
(See handout on file in City Clerks Office)
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Mr. Pugh noted the following:
· Most of the project consists of bench cuts or recreational trails
· Bench Cut - Moving earth from the side of the River, making a terrace
and removing earth so that when it floods, it floods out and has more
storage
· Trails - essentially 10 feet wide, asphalt trails, which allow people to
access the river for recreational purposes
. Training wall areas - Reserve Avenue, South Jefferson
Mr. Pugh explained that, in the future, the City plans to connect two parts of the
greenway, building a 10-foot wide path along the river, sweeping underneath the
pedestrian bridge at Roanoke Memorial Hospital, thus realigning the road. He indicated
that said portion was the toughest section of the greenway to build; therefore, it was
saved for last.
The City Engineer reminded the Council about the gap, stating that it was not a
part of the flood reduction project on the south side of the River; thus, there was not a
role for the Corp of Engineers to play to link the gap to the greenway. He remarked that
the City would try to make the grade as reasonable as possible returning back towards
Hamilton Terrace.
Council Member Mason inquired about cost, time frame and if funds would come
from the Department of Parks and Recreation budget for the project; whereupon, Mr.
Pugh replied that the cost was approximately $500,000.00, adding that the City has
multiple partners on the project, such as Pathfinders handling the design work and will
donate $5,000.00, the design itself was donated by Hayes Seay Mattern and Mattern, a
Novozymes donated $50,000.00, as well as a verbal commitment from Carilion to
donate $150,000.00; and he pointed out that the remainder would be funded from the
City Greenway accounts. The City Manger explained that since the greenway was a
capital improvement project, the City had been placing $250,000.00, per year, for 10
years into an account, as well as receiving grant funds.
Mr. Pugh further stated that current construction was taking place on Midvale
Avenue, which is the former Hannah Court site; including bench cuts at Midvale
Avenue, Memorial Bridge, and Shaffer's crossing to be completed by June. He
explained that the bench cuts take away from the River and allow it to expand.
After further dialogue on the previous Hannah Court site; Mr. Pugh proceeded
with the presentation stating that the partnership with Novozymes began with a
settlement with the United States Attorney's Office for the company to complete an
environment friendly project on the Roanoke River. He noted that the donation from
Novozymes would allow the City to make a parking area on the Midvale tract along with
a 10 foot wide recreational walking trail, with landscaping features, totaling $250,000.00
which would be fully funded pending Council approval.
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The City Manager commented that the Corp of Engineers would normally I
complete the flood reduction elements first and the greenway projects would follow as
opposed to completing both simultaneously.
Mr. Pugh advised that the Wasena Dam was actually an inactive sanitary sewer
line and the Corp was considering removing it essentially benefiting the wildlife which
would be funded by the Corp along with the United States Department of Fish and
Wildlife. Council Member Trinkle commented that there was debate concerning the
replacement of the sanitary sewer since it was considered to be inactive; whereupon,
Mr. Pugh added that the old interceptor had been constructed in the 1950's and new
interceptor was located upstream from the old one.
After further discussion regarding the sewer line, Mayor Bowers expressed
appreciation to Mr. Schirmer and Mr. Pugh, noting that the three points to move forward
on were the Hamilton Terrace Gap completion, the Novozymes development at Hannah
Court, and the Wasena Dam removal.
Council Member Rosen inquired about the total cost to the City; whereupon, the
City Manager advised that the Wasena Dam and Novozymes projects were at no
expense to the City; however, the Hamilton Terrace project would cost approximately
$300,000.00 and would be funded through the capital projects account.
CURB/GUTTER SIDEWALK POLICY
I
R. Brian Townsend, Assistant City Manager for Community Development,
advised that the current Curb, Gutter and Sidewalk program was a request based
system; and the policy was a tool for staff to prioritize projects for funding.
He further advised that the program was popular with the citizens, noting that the
City has received approximately five - eight applications each month, as well as email
requests. He remarked that current projects included drainage issues, safety concerns
and sidewalk issues which were given high priority.
Discussion:
Vice-Mayor Lea recalled a fatal accident on Hershberger Road, and inquired if
the sidewalk was a priority on the list; whereupon, Mr. Townsend advised that an
evaluation committee sorts through the applications and prioritizes the projects. He
continued saying that the committee was comprised of staff from various departments
who monitors all traffic incidents and safety issues were given high priority as
interpreted by City staff.
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Vice-Mayor Lea commented that currently a "Habitat for Humanity" home was
under construction in the Hershberger Road area, whereby there was limited walking
space. Mr. Townsend advised that the policy was updated in 2006 to require any
subdivision of three lots or more to have curb, gutter and sidewalk constructed, if only
one house is constructed, no curb, gutter and sidewalk are required.
Council Member Rosen asked
There being no additional questions and/or comments from the Council, Mayor
Bowers thanked staff for the informative briefing.
DOWNTOWN SOLID WASTE PROGRAM
Skip Decker, Solid Waste Manager, highlighted the following PowerPoint
presentation, sharing proposed changes to the program, including the following
requirements:
(1) Businesses not do not use totters must use three mil. Black plastic
bags for disposal of trash and clear plastic bags for disposal of
recycling;
(2) Totters must be moved off the street by 8:00 a.m., and fines may be
issued for violations; and
(3) Businesses must refrain from using public trash cans for disposal of
their trash.
(See copy of powerpoint presentation on file in the City Clerk's Office.)
Discussion:
Council Member Mason asked if Roanoke was unique in collecting garbage in
the downtown are during the business day; whereupon, Mr. Decker stated that Roanoke
was unique in that the trash was collected at night, whereby other localities collect
during the morning hours. She inquired if businesses in the core area use private
sector firms; whereupon, Mr. Decker explained that 99.4% of businesses use City
services.
Council Member Price asked how many do not use any kind of totter container;
whereupon, Mr. Decker replied eight. The City Manager added that the majority of the
eight cannot use totters, but use recommended weighted trash bags to prevent spillage.
410
Council Member Trinkle expressed appreciation to Mr. Decker for fast tracking I
the beautification of downtown, and inquired if the compactor idea was nixed because of
negative feedback; whereupon, Mr. Decker explained that the compactor was the better
choice because trash does not sit in a small restaurant, but can constantly b~ thrown in
the compactor and disposed of, adding that one compactor can service the entire area.
Council Member Trinkle asked if staff had considered placing a compactor in the
Market Building or the Market Parking Garage, which is currently under construction.
Mayor Bowers inquired if the compactor could be mobile; Mr. Decker explained that it
was the equivalent to the system that the City currently has.
After further discussion of a location for the trash compactor, the City Manager
advised that they were prepared to lease space from private lots and she asked the
Council for suggestions on a private location.
Following discussion Mr. Decker noted that City staff would coordinate meetings
with Downtown Roanoke Inc., including business owners, residents, etc., to share the
information regard refuse and recycling collection in the Central Business District as
well as receive feedback.
CITY COUNCIL BRIEFING SESSION LOCATIONS
Council Member Trinkle advised that based on discussions at the Council's I
Retreat in September 2009 regarding the televising of informal Council work sessions,
he being the Council's liaison to the RVTV, noted that the current policy allows
additional meetings to be broadcast per request, but not on an ongoing basis. He
advised that the subject of broadcasting additional Council meetings was brought before
the Committee and the members inquired about fairness, cost, time allocation, all
appropriate questions; and after discussing the matter, the committee agreed to an
hourly fee, payment for closed captioning and the sessions must be held in the Council
Chamber. He noted that questions were raised with regard to the layout of the Council
Chamber for joint meetings and whether the Council would be seated at the dais during
informal sessions. It was suggested that only important briefings be televised, at no
cost, and only payment be made for the closed .captioning. A handout was distributed
illustrating the findings of the Committee.
(For full text, see handout on file in the City Clerk's Office.)
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He further advised that RVTV's funding is based on the percentages of the
location of the cable subscribers and the percentage paid by the City into the RVTV
budget roughly equates to the percentage of time used on RVTV; and the regular
scheduling of briefings would be something that would take a time commitment
percentage as well as a cost percentage. He pointed out that the City Planning
Commission meetings also were being televised on RVTV, and any additional meetings
would cause the City to be over the agreed upon percentage, which is why the
Committee wanted to be fair in its fee assessment.
Melinda Mayo, Public Information Officer, advised that at the request of the City
Manager, she obtained a quote from Lee Hartman and Sons, Inc., of approximately
$55,181.00 to wire as well as purchase the necessary equipment to broadcast briefings
in the EOC Conference Room. She mentioned that another option would be to
broadcast all briefings in the Council Chamber, which would require a stationary
computer for power point presentations, however, the biggest impediment was the
podium that is hard wired into the floor and cannot be relocated.
The City Manager noted her concern about using the Chamber for joint meetings
with outside groups. She explained that the Council Chamber was not the most
conducive location for some presentation due to its layout; however, it would be
beneficial in the long term to have another part of the building wired for broadcasting.
Council Member Rosen suggested that the City purchase a video camera and
have staff record the meetings and use microphones on the tables to record dialogue
and broadcast on the web; whereupon, Ms. Mayo replied that the room has a great deal
of background noise that would interfere with the recording, for example the air
conditioning system and conversations being held in the hallway.
Council Member Trinkle suggested that joint meetings not be televised; only
briefings that were important could be broadcast for viewing by the public. He asked if
the Council was desirous of televising all briefings, willing to invest funds into wiring the
EOC Conference Room, or tabling the matter for discussion at a future date.
Mayor Bowers was not in favor of wiring the EOC Conference Room, but, he was
receptive to holding briefings in the Council Chamber on a trial basis.
As an additional option, Council Member Mason asked if the Council could
discontinue televising the Planning Commission meetings in order to use the time for
Council briefings. Ms. Mayo replied that it was an option that would require Council
action.
In response to comments by Council Member Rosen regarding the taping of
briefings by staff, the City Manager noted that RVTV might not allow the replaying of the
meeting to be aired on the station, but the briefings could be placed on the City's
website for viewing.
412
After indepth dialogue about the options available; Council Member Trinkle I
concluded that the cost of staff taping the briefings could be investigated, as well as
hold a briefing in the Council Chamber during February on a trial basis.
Mayor Bowers advised that the Council was scheduled to meet with the City
Planning Commission on February 2, 2009 and requested that the matter be placed on
the agenda for discussion.
At 12:00 p.m., the meeting was declared in recess to be reconvened in Room
159 for a joint meeting of Council and Congressman Robert W. Goodlatte for the
purpose of discussing items of mutual interest and concern.
At 12:10 p.m., the meeting reconvened in Room 159, with Vice-Mayor Lea
presiding.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, Mayor David A. Bowers (arrived late), and
Vice-Mayor Sherman P. Lea-7.
ABSENT: None-O.
The Vice-Mayor declared the existence of a quorum.
I
OFFICERS PRESENT: Darlene L Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: Congressman Robert W. Goodlatte; Peter Larkin, District
Director for Congressman Goodlatte; R. Brian Townsend, Assistant City Manager for
Community Development; James Grigsby, Assistant City Manager for Operations;
Faye T. Gilchrist, Assistant to the City Manager; Melinda Mayo, Public Information
Officer; and Sheila N. Hartman, Deputy City Clerk.
The Vice-Mayor advised that the purpose of the meeting was to meet with
Congressman Bob Goodlatte to discuss matters of mutual interest and concern to the
City of Roanoke.
COUNCIL-LEGISLATION: On behalf of the Members of Council, the Vice-Mayor
welcomed Congressman Goodlatte and Mr. Larkin to the meeting.
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The following is a summary of Congressman Goodlatte's remarks:
· He is pleased that the new Social Security Administration Office
Building on Jefferson Street continues to take shape.
· He is pleased that the City received a $400,000.00 brownfields grant
for the Virginia Scrap Metal site, permitting ongoing redevelopment of
the area along Jefferson Street and Reserve Avenue.
· He is pleased that the Roanoke Fire and Rescue Department received
a $636,000.00 grant from the Department of Homeland Security to
purchase new radio equipment, to improve compatibility with
surrounding emergency agencies.
· He will be paying very close attention to any "Stimulus" legislation
introduced in Congress that would affect public works projects.
· He will continue to monitor Roanoke River Flood Control Project,
, including funding components (President's FY 2009 Energy and Water
Appropriations Act includes $1.075 million) and Roanoke Valley
Greenway connections.
(At this point, Mayor Bowers entered the meeting)
· He will monitor alleged problems with bids awarded by Valley Metro
(Federal transit funds).
· He will continue to monitor developments related to road projects like
Interstate 81 and Interstate 73.
· He is pleased with VDOT's recent decision to use 1-81 funds to
connect 1-81 at Ironto to the Heartland Corridor Intermodal Project at
Elliston, improving future traffic through the region.
· In these tough economic times, he will continue to be available for any
opportunity to promote the qualities of the area for the purposes of
economic development.
COMMENTS:
Council Member Mason asked Congressman Goodlatte what was his sense on
the "Leave no Child Behind" legislation since the last his last meeting with the Council.
He replied that the legislation is up for re-Iegislation and he is of the opinion that the
legislation law collides with Virginia Standards of Learning and requires duplicate
testing, adding that the test does not coincide. He said that it adds a considerable
burden to a State like Virginia that already has very high accountability and he thinks
that the two underlying goals of "No Child Left Behind" are good and that is why it has
such strong bipartisan support. He further stated the goal is to bring some
accountability to school systems for the Federal dollars that are received, although the
average school system in the country only receives ten percent of their funding from
federal sources, he was not sure what percent the Roanoke City schools receive. He
thinks that the law needs to be reformed, but no progress has been made within the last
year.
414
Vice Mayor Lea inquired about the Congressman's new assignment on the I
Judiciary, his elevation to the Vice-Chair of the Judiciary Committee. Congressman
Goodlatte said that he will be the Vice Ranking Member of the Committee, which is a
great opportunity to be the number 2 Republican on the Judiciary Committee, noting
that the Judiciary Committee is a committee that covers a wide array of legislation and
about one third of all the Bills in the Congress are referred to the Judiciary Committee
which covers everything from many types of business law to bankruptcy law, electoral
property law, administrative law, all constitutional amendments, state and local taxation
issues, immigration law, etc.
He mentioned that he would continue to serve on the Agriculture Committee, as
the ranking member of a sub-committee dealing with an array of issues that are
important to farmers, but also to other people concerned about the rural economy and
the economy in general. He explained that the sub-committee deals with conservation,
credit, energy, rural development and research; and James Madison University and
Virginia Tech were very heavily involved in agriculture research; therefore, it would be a
good sub-committee for him.
The City Manager spoke about the possible completion of the interchange at
Valley View Mall, noting that City staff has had conversations at VDOT's request with
the Deputy Director of the Federal Highway Administration Regional Office, who
appeared to be supportive of a modification of the original approved plan in said area. I
She indicated that conversation had been held with the Commissioner of VDOT, who
also seemed supportive of the project. She wanted to encourage the Congressman and
any members of his staff, if there was an opportunity, since a lot of federal money was
involved for that particular project, to be of assistance to the City in trying to keep some
money flowing. She indicated that the City had some developers interested in the area
of the City and thinks that it is a key to the City's success to continue to keep that
developer interest, adding that there are major retailers interested in relocating to the
City, and as a major retail center of Southwest Virginia, that is a critical corridor and said
phase of the road project is critical to the City's future.
Congressman Goodlatte stated that there would be a new Federal Highway bill
written next year and he thought that they were involved in helping the original
construction of the partial interchange, which has been exceedingly helpful at Valley
View and completing that would be a very good project. He said that they would
certainly want to work with the City as the Highway Bill is being written, and asked City
staff to stay in touch with Pete Larkin and Nick Chatwick in Washington, D.C.
In conclusion, Congressman Goodlatte commented that there were a lot of
exciting things going on in Roanoke and the Roanoke Region. He also expressed
appreciation to the Council and City Manager for their good work and said he looked
forward to working with them on future endeavors.
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There being no further discussion and/or comments by the Members of Council,
the Mayor expressed appreciation to Congressman Goodlatte for his efforts on behalf of
the City of Roanoke.
At 12:55 p.m., the Mayor declared the meeting in recess to be reconvened for
continuation of briefings.
BUSES: Dave Morgan, General Manager, Valley Metro, shared with the Council
an operational overview of the Valley Metro, noting the following:
. History
. Board of Directors and Officers
. Management
. Services Provided
. Valley Metro
· Smart Way
. Star
. Star Line Trolley
. College Expresses
. Parking
. Rental Space
. Facilities
· Roy Z. Meador Operations, Maintenance and Administrative Facility
· Campbell Court Transportation Center
· Operational Funding
. Revenue Sources
· FY09 Operating Budget: $8,105,224.00
. Capital Funding
· Ridership.
(See copy of powerpoint presentation on file in the City Clerk's Office.)
Discussion was held with regard to ridership in the County; whereupon, Mayor
Bowers asked the City Manager to coordinate a meeting with the County Administrator
and the Chairman of the Board of Supervisors, and he also extended the invitation to
the other Council Members to attend.
Mr. Morgan pointed out that Valley Metro is initiating a study of the Corridor along
419 and one of the issues is public transportation.
416
Vice Mayor Lea stated that one concern that he continues to hear from citizens I
regarding Valley Metro is the bus schedules and asked how Valley Metro determines
the run times, routes, etc.; whereupon, Mr. Morgan said years ago service stopped at
6:15p.m. and then it was expanded to S:45 p.m., adding that Valley Metro has looked at
ways to expand its service in order to serve the second and third shift folks in the
community. He pointed out that in August for the second and third shift employees at
Carilion, Valley Metro worked with Carilion and Radar to start a pilot program since the
staff was a good core group of employees, and if the program worked, they would
consider expanding it. Because of the low participation, Carilion advised that they were
going to try to do it on their own for a few months to see if they could increase
participation.
The City Manager mentioned that the General Manager had also worked with the
City's Economic Development staff in looking at some interest on the part of some
businesses located in RCIT off of Orange Avenue with a type of express service and
was trying to put a program together that would be financially feasible to the businesses
since the bus route does not extend to the business center, noting that it is not only the
cost, but a ridership bond issue which directly impacts the cost; however, Valley Metro
is willing to look at extending the service if the numbers can be worked out.
Council Member Trinkle asked why the University of Radford was not on the
college express; whereupon, Mr. Morgan stated Radford is trying to connect with I
Blacksburg and from there can transfer to the Smart Way bus in order to connect to
Roanoke. He mentioned that Valley Metro was working with the Pulaski Area Transit to
establish a fixed route from Pulaski to Blacksburg in order to connect to Smart Way,
adding that Franklin County and Lexington have expressed an interest in transit service
with Valley.
In response to Council Member Trinkle's inquiry about the ridership from Ferrum
on weekends, Mr. Morgan said that Ferrum and Hollins services were performing well to
View Mall and Downtown areas. He noted that Ferrum College had also started, within
the past year, the first Wednesday of each month having a bus route over into Franklin
Village.
Council Member Price asked if the behavior issues had been resolved with middle and
high school students riding the buses; whereupon, Mr. Morgan acknowledged that had
been some issues with the student ridership., however, Valley Metro has been working
closely with Marion Vaughn-Howard and her staff to curtail some of the activities of the
students, noting that the complaints have decreased.
In response to a question regarding the alleged misappropriation of funds at
Valley Metro, Vice Mayor Lea, as Chairman of the Audit Committee, stated that the
matter was under investigation and a report would be forthcoming.
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Bill Williamson, Region Vice President and Direct Supervisor, First Transit
Administration, spoke briefly on the history of First Transit Administration and its
working. relationship with the Greater Roanoke Transit Company (Valley Metro). He
stated that his purpose is to make sure that Valley Metro is in compliance with the
policies and also to ensure that everything is in proper order as they go forward. Lastly,
because of their commitment to the City to provide management. services, he
emphasized that First Transit has stepped forward as a company to try to' assist GRTC
as much as possible in several different ways; and in doing so, First Transit has
appointed an Acting Assistant Manager to perform the day to day functions of William
Holdren; and First Transit has offered the auditing services of its own company to
reinforce whichever agencies were involved in the auditing process.
Council Member Rosen asked if there would be a reimbursement to the City if it
is determined that there were a misappropriation of funds; whereupon, Mr. Williamson
said that one of the things that they have to be real careful about is a statement at this
point because they are not quite sure what the impact is and they are not even sure that
there were irregularities, and indicated by the Vice Mayor, the matter is under
investigation to determine the cause and effect of the matter.
There being no further questions and/or comments by the Council Members,
Mayor Bowers expressed appreciation to the General Manager of Valley Metro for the
briefing.
At 1 :40 p.m., the Mayor declared the meeting in recess until 2:00 p.m., in the
Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor
David A. Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Alvin L.
Nash, Anita J~ Price, Court G. Rosen, David B. Trinkle, and Mayor David Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Sheila N. Hartman, Assistant Deputy City Clerk.
The invocation was delivered by The Reverend Harold Sumner, Roanoke Valley
Christian Church.
418
The Pledge of Allegiance to the Flag of the United States of America was led by I
Mayor Bowers.
. Mayor Bowers announced that the Council's Financial Planning Session would
be held on Friday, February 13, 2009, at 8:30 a.m., in the EOC Conference Room,
Room 159; public hearing on the Fiscal Year 2009-2010 budget would be held on
Thursday, April 30, 2009, at 7:00 p.m., the Council Chamber; and City Council's budget
study would be held on Thursday and Friday, May 7 - 8,2009.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-CENTER IN THE SQUARE: Dr. James
Sears, President and General Manager, Center in the Square, expressed appreciation
to the City of Roanoke for its intent to pledge support to Center in the Square's Capital
Campaign - Igniting Dreams, Energizing Promises, as well as its intent to provide
capital support to Center in the Square's beneficiary organization, the Science Museum
of Western Virginia and future beneficiary organization, the Harrison Museum of African
American Culture. He presented the Council with a resolution adopted by Center in the
Square expressing thanks and appreciation to the City of Roanoke under date of
January 5, 2009.
(See copy of resolution on file in the City Clerk's Office.)
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
Geoff Straughn, 1946 Bridle Lane, S. W., appeared before the Council and
presented the City with copy of a map promoting tourism in the Roanoke Valley. He
also requested direct support of his business venture from the Council and the City
Administration. Mayor Bowers noted that it would be most appropriate to post copies of
the map in the lobby area on the second floor of the Municipal Building; and he asked
that City staff contact Mr. Straughn to continue discussions regarding his business
ventu re.
Mary C. Terry, 3408 Pittsfield Avenue, N. W., appeared before the Council to
request funding and support for the Southeast Rural Community Assistance Project.
Mayor Bowers advised that the request would be referred to the City Manager.
Dina Michel-Wiggins, 1006 Crescent Street, N. W., appeared before the Council
and spoke about housing and police brutality.
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Rodney Ferguson, 2309 Ranch Road, N. W., appeared before the Council and
spoke about the lack of notice given to the public regarding the closing of Valley Metro's
Administrative Offices during the holiday season, as well as the possibility of selling
RADAR passes at Campbell Court instead of at the Valley Metro Administrative offices.
Mayor Bowers advised that the request would be referred to the General Manager of
Valley Metro.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Tuesday,
September 2, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
BUDGET: A communication from the City Manager recommending adoption of
the Calendar of Events for Budget Preparation Activities for Fiscal Year 2009-2010, was
before the body.
(See communication on file in the City Clerk's Office)
Council Member Rosen moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
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MINUTES- AUDIT COMMITTEE: Minutes of the Audit Committee meeting I
held on Monday, June 2, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Rosen moved that the reading of the minutes be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-BOARD OF ZONING APPEALS-CITY PLANNING
COMMISSION: Reports of qualification of William D. Poe as a member of the Board of
Zoning Appeals, for a term ending December 31, 2011; and Lora J. Katz as a member
of the City Planning Commission, for a term of four years commencing January 1,2009
and ending December 31 , 2012, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and I
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
TOURISM: Dave Kjolhede, Executive Director, Roanoke Valley Convention and
Visitors Bureau, appeared before the Council and presented data from the Fiscal Year
2007 - 2008 Annual Report.
(See copy of Annual Report on file in the City Clerk's Office.)
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Council Member Mason inquired of the similarity of the numbers of conventions
and sporting events hosted and asked if the sporting events were held in Salem;
whereupon, Mr. Kjolhede replied that Roanoke has more hotels and restaurants than
Salem, so although the event is held in Salem, the revenue generated stays in
Roanoke.
Vice-Mayor Lea commented that he was an advocate of hosting amateur sports
in the City and hoped that they continue to encourage youth sporting events to come.
Mayor Bowers announced that the Harley Owners Group (HOG) has chosen
Roanoke for their 2009 Virginia State Rally and hoped the group will return.
Mr. Kjolhede advised that the Visitors' Bureau has established a relationship with
Global Spectrum and the Civic Center with regards to moving forward in promoting
Roanoke.
Mayor Bowers requested that Mr. Kjolhede look into hosting the Appalachian
Trial Conference, as well as, the Irish Contra Dance Conference in Roanoke;
whereupon, Mr. Kjolhede replied that he would look into the matter.
Without objection by the Council, the Mayor advised that the Annual Report
would be received and filed.
BUDGET-EQUIPMENT-CIRCUIT COURT: The Clerk of Circuit Court submitted
a written communication requesting appropriation of funds for the implementation of a
new case management scanning system; and the City Manager submitted a written
communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38325-010509) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme
Court of Virginia fees for the implementation of a new case management scanning
system in the Office of Circuit Court Clerk, amending and reordaining certain sections of
the 2008-2009 General Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 89.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38325- I
010509. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
GRANT-BUDGET-POLlCE DEPARTMENT: The City Manager submitted a
written communication recommending acceptance of the Bulletproof Vest Partnership
grant reimbursement from the Department of Justice, Office of Justice Programs; and
appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following resolution:
(#38326-010509) A RESOLUTION authorizing acceptance of the Bulletproof
Vest Partnership Grant made to the City of Roanoke by the Department of Justice,
Office of Justice Programs, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 73, page 89.)
Council Member Mason moved the adoption of Resolution No. 38326-010509.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
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(#38327-010509) AN ORDINANCE to appropriate funding from the federal
government for the Bulletproof Vest Partnership Grant, amending and reordaining
certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 90.)
Council Member Mason moved the adoption of Budget Ordinance No. 38327-
010509. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-HEAL TH-HUMAN SERVICES: The City Manager submitted a written
communication recommending authorization to execute a revised agreement in order to
continue the services of the Eligibility Worker stationed at the Roanoke Health District
Office; and appropriation of funds.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38328-010509) A RESOLUTION authorizing the City Manager to continue the
services of the Eligibility Worker stationed at the Health Department and to execute a
revised agreement among the Roanoke City Department of Social Services, the Virginia
Department of Health, and the Virginia Department of Social Services, upon certain
terms and conditions.
(For full text of resolution, see Resolution Book No. 73, page 91.)
Council Member Trinkle moved the adoption of Resolution No. 38328-010509.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Trinkle offered the following budget ordinance:
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(#38329-010509) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Medicaid Eligibility Worker position, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 92.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38329-
010509. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
SIDEWALK, CURB AND GUTTER: The City Manager submitted a written
communication recommending adoption of a Curb, Gutter, and Sidewalk Construction
and Maintenance Policy.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following resolution:
(#38330-010509) A RESOLUTION adopting and establishing a Curb, Gutter and
Sidewalk Construction and Maintenance Policy for the City of Roanoke; and providing
for an effective date.
(For full text of resolution, see Resolution Book No. 73, page 91.)
Council Member Mason moved the adoption of Resolution No. 38330-010509.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
LICENSES-PRECIOUS METALS: The City Manager submitted a written
communication recommending amendment of the City Code to incorporate
requirements of State law to enable the City to better regulate the permit process for
dealers in certain secondhand merchandise.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38331-010509) AN ORDINANCE amending and reordaining Sections 29-96
through 29-98 of Article VIII, Dealers in Certain Secondhand Merchandise, Chapter 29,
Special Sales and Services, Code of the City of Roanoke, Virginia (1979), as amended,
and repealing Sections 29-99 and 29-100, Article VIII, Dealers in Certain Secondhand
Merchandise, Chapter 29, Special Sales and Services, Code of the City of Roanoke,
Virginia (1979), as amended, in order to codify the process of obtaining a precious
metals certificate with the City and to clarify what constitutes a fixed and permanent
business location; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 94.)
Council Member Trinkle moved the adoption of Ordinance No. 38331-010509.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
CITY CODE-NEWSPAPER: The City Manager submitted a written
communication recommending amendment of the City Code to eliminate the
requirement for advertisement in the newspaper for a public hearing to adopt and/or
amend any City Personnel Operating Procedure.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38332-010509) AN ORDINANCE amending and reordaining Section 2-61,
Rules and requlations of city manaqer, Division 1, Generally, Article IV, Personnel
Manaqement and Practices, Chapter 2 Administration, of the Code of the City of
Roanoke, Virginia (1979), as amended, and Section 2-86, Adoption and amendment of
rules, Division 2, Personnel and Employment Practices Commission, Article IV,
Personnel Manaqement and Practices, Chapter 2, Administration, of the Code of the
City of Roanoke, Virginia (1979), as amended; and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 97.)
426
Vice-Mayor Lea moved the adoption of Ordinance No. 38332-010509. The
motion was seconded by Council Member Trinkle.
Mayor Bowers advised that he would not be supporting the recommendation to
eliminate the requirement for advertisement in the newspaper inasmuch as the
procedure was used to try to balance the need for efficiency in government
management and it offered a procedural for due process with the citizens.
Council Member Rosen inquired what the purpose was with the exception of the
expense of an ad in the paper; whereupon, the City Manager stated that the subject of
the public hearing requirement was that internal personnel operating policies and
procedures are administrative in nature and not policies that impact the private citizen;
however, in a careful reading of the City Code, it references a notice of public hearing
and is interpreted as a public notice. She noted that notice has always been given of
any proposed changes in personnel policies and operating procedures, but has been an
internal notification to all departments posted in public places for all employees to see,
as well as, hearings held for comment by their appointed representatives to the City
employee personnel review group. She stated that public advertisement in the
newspaper was unnecessary because the matters only impact employees of the City.
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Council Member Rosen asked if citizens had attended any of the meetings;
whereupon, the City Manager replied no because the meetings themselves were not I
advertised.
The City Manager advised that staff interpreted the notice of public hearing to
mean an external notice that would have to advertise in the newspaper. After discussion
of the Code with the City Attorney, she concluded that since the matters were internal, it
would be best to delete the requirement for an external notice from the Code. She
further advised that according to the City Attorney, they have been in error in not
providing a written external notice of public hearing, although they have been providing
internal notices to the affected parties.
The City Attorney added that his office has always advised that a public hearing
requires public notice and if the Department of Human Resources chooses not to
advertise, the requirement should be deleted from the Code.
There being no further discussion, Ordinance No. 383332-010509 was adopted
by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen and Trinkle-6.
NAYS: Mayor Bowers-1.
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BUDGET-CITY MARKET: The City Manager submitted a written communication
recommending appropriation of funds in connection with architectural and engineering
services for renovations to the City Market Building.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following budget ordinance:
(#38333) AN ORDINANCE to appropriate funding from the Economic and
Community Development Reserve for Architectural and Engineering Services at the City
Market Building, amending and re-ordaining certain sections of the 2008-2009 General
and Market Building Funds Appropriations.
(For full text of ordinance, see Ordinance Book No. 73, page 101.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38333. The
motion was seconded by Council Member Mason.
Cal Johnson, Chairman, Downtown Roanoke, Inc. expressed appreciation to the
Council for pursuing a course of action for improving the Market Building, noting that the
renovation was the most critical project needed to continue the vitality of the downtown
area, adding there was consensus by DRI to preserve the Market Building's history as a
public market place. He concluded that DRI was available to assist with process.
William Carder, President and CEO, Downtown Roanoke Inc., appeared before
the Council in support the final design for the building, and reiterated that DRI was
willing to help in any way.
Council Member Trinkle spoke about maximizing the opportunity to maximize
usage, remove the dead space, adding that staff needed to look at structural issues,
electrical issues, HVAC issues, etc., in order to eventually have a design with a price
tag that could be approved. He pointed out that the preyious plan had a cost of $7
million which the City does not have. He noted that projects get more expensive from
the concept to the reality phase, meaning the price tag could far exceed the $7 million.
He further advised that the comments from the public meetings were shared with
the Council and varied as to what the people wanted and the thought was to have the
consultants here the comments first hand at the meeting. The second part was for the
consultant to provide three concepts that would best reflect the nature of the public
comments. He explained that the benefit being three concepts that differ by virtue of
content, extent of renovation, and the extent of the cost. He noted that cost would be a
driving factor as to what could be done, adding that perhaps the top floor could be done
at a later date, while focusing on the other two floors.
428
Council Member Trinkle commented that they would have a good understanding I
of the financial impact because the architects will, as part of the contract, conduct an in .
depth analysis of structure, door gates, electrical, infrastructure needs, and can the roof
contain a balcony, or a canopy, etc.
Mr. Townsend replied that many projects will have to be completed like updating
the HV AC system and the plumbing which has not been changed since the 1920s.
Council Member Trinkle inquired if the architect firm would have those reports
available and if the deadline for the contract was in May; whereupon, Mr. Townsend
advised that the reports were currently available and the contract completion date is
May 18th and a final report would be provided to the Council by June 8, 2009. He
remarked that the first public meeting was scheduled to be held at the end of January;
the second meeting was scheduled during the first week of March; and the third meeting
was scheduled for the first week of April and thereafter, staff would review what would
be considered the consensus concept, with a cost associated with it and thereafter,
would be presented to Council, along with the intermediate stage of the three concepts,
with the costs.
Mr. Townsend explained that the contract is set up so that if Council authorized
final construction documents to be done, the same consultant who did the work would
still be on board, and City staff has the ability to amend the contract so that time is not I
lost on having to re-procure services between the steps of the process.
Council Member Trinkle commented that it could proceed fairly quickly to the
construction documents and inquired if the Assistant City Manager felt that this contract
takes into account all the work that has been alluded to today in an effort to speed up
the process and is it inherent in the contract. Mr. Townsend replied that the contract is
written so that they do not lost time between stages, assuming that they have a
successful phase one and a concept to move forward on; then it is a matter of finding
the money and authorizing the consultant to complete the design for ultimate
construction. He also believed the consultant could take what had been done
previously, weigh it against what they would hear at the first public meeting, compile it,
compare it and synthesize it to create three better concepts than to not have that part of
the process; and he expects that the Council would want choices in terms of what
options are available to renovate the building.
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429
After indepth dialogue regarding the need for clarification of what the Council
desires. for the design concept for the City Market Building and funding for its
renovation, Mayor Bowers called attention to an omission in the Budget Ordinance
which had been offered by the Vice-Mayor and seconded by Council Member Mason,
noting that a modified version had been provided to the Council for consideration. In
order to consider the modified version, he asked for a motion to amend the Budget
Ordinance in order to include language, "and dispensing with the second reading by
titleof this ordinance" in the first and last paragraph to state, "Pursuant to Section 12 of
the City Charter, the second reading of this Ordinance by title is hereby dispensed with;
whereupon, Council Member Trinkle offered a motion to amend the Budget Ordinance
as abovestated. The motion was seconded by Council Member Rosen and
unanimously adopted.
In response to questions and comments regarding the proposals, the City
Manager advised that staff needed a consensus from the Council in that they are only
interested in the design and cost estimate for the PPS proposals, noting that
consultants had been selected, but not hired.
Following additional dialogue, the roll was called on the adoption of Budget
Ordinance No. 38333, as amended. Inasmuch the City Charter requires that an
Ordinance have five votes of Council in order to dispense with the second reading.
There being none, the Mayor advised that the Ordinance was defeated by the following
vote:
AYES: Council Members Lea, Mason, Trinkle and Mayor Bowers-4.
NAYS: Council Members Nash, Price and Rosen-3.
The City Attorney advised that Budget Ordinance No. 38333 could be amended
to delete the requirement of the second reading. Based parliamentary procedure,
Council Member Mason reintroduced Budget Ordinance No. 38333, deleting the
language dispensing with the second reading by title of this ordinance. The motion was
seconded by Council Member Trinkle.
For clarification purposes, the Mayor remarked that the original budget ordinance
offered by Vice-Mayor Lea and seconded by Council Member Mason that did not
include the wording regarding the second reading, which wording is typically included;
consequently, the budget ordinance, as amended, to reflect the second reading was
offered by Council Member Trinkle and seconded by Council Member Rosen did not
pass because it required the approval of five votes. Having been defeated, the original
budget ordinance, having been offered by Council Member Mason and seconded by
Council Member Trinkle, excluding the second reading clause, requires a second
reading and a second vote, which will occur at the next regular meeting of the Council
on Thursday, January 22, 2009.
430
Mr. Hackworth added that inasmuch as the budget ordinance requires two I
reading, the proposed contract could not be executed; and therefore, the scheduled
meeting with the consultant could not occur until after the second reading.
There being no further discussion, Budget Ordinance No. 38333 was adopted on
its first reading by the following vote:
AYES: Council Members Lea, Mason, Trinkle and Mayor Bowers.
NAYS: Council Members Nash, Price and Rosen-3.
CITY MANAGER COMMENTS:
CITY EMPLOYEES-CITY COUNCIL: The City Manager responded to comments
made by Ms. Wiggins previously, as to having not been visited by a representative of
the City Manager's Office, Ms. Burcham stated that members of the Police Department
had visited with Ms. Wiggins. She also expressed appreciation to the Council for the
extended holiday time off that was granted to City employees. She called attention to
the number of fires recorded during the holiday season, and reminded everyone to
make sure their smoke detectors had new batteries; and for citizens to be cautious
during the winter season when burning candles, and using fireplaces and other
alternative heat sources in the homes. She also called attention to the rescheduled I
Council meeting from January 20 to January 22 due to the Presidential Inaugural Event
in Washington, D.C.
DIRECTOR OF FINANCE:
TAXES: Susan Lower, Director of Real Estate Valuation, briefed the Council on
the Fiscal Year 2010 Real Estate Assessment. She highlighted the following:
. State Law
. Market Value
. How is property appraised?
. Timeline of Assessment Process
. Sales Ratio
. 2007 Sales Ratio Study
. Greater Roanoke Valley Area Homes Sales
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· Sale Prices of Housing
· 2008 Commercial Sales Summary
o South Side of Roanoke
o North Side of Roanoke
o Multi-Sales in Downtown Roanoke
o Examples of Downtown Market Area Sales
· Downtown Condos
· 2009 Reassessment Overview
o Commercial Real Estate
o Apartment and Duplexes - Multifamily Properties
o Residential
. New Construction Projects
· Residential Field Reviews - 2008 and Commercial Field Reviews - 2008
I
Residential
Field Reviews
- 2008 -
_ Modeled
_ Inspected
.....~..
ROANOKE
:StEAL '.'STItT!:
D D:5 ,_" t'f
t~PO"i':u/),_'(;~on A
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432
Commercial
Field Reviews
- 2008 -
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I .. Inspected I
..-~~
ROANOKE
f:t.AL E'$ T.Ol." E-
~p02fLI!:: 12 ~e2008
lllmfll f.l
. ..
D as
,
. Real Estate Assessment Projections FY 2009 - 2010
. History of Projected Assessment Increase for Roanoke
. What does all this mean?
. How Can I Appeal My Assessment?
. Appeals
. Are There Any Tax Relief Programs?
I
(See Power Point presentation on file in the City Clerk's Office.)
The Director of Finance commended Ms. Lower on a job well done and reiterated
that no residential property owners are receiving increases unless staff detected
something in their field work, a sale, renovations, or something that was done without
permit or something of that nature that would dictate an increase, otherwise, those
many, many property owners will see no changes in assessment for fiscal year 2010.
Ms. Lower advised that only 372 residential properties, 1,255 apartment
duplexes and 1 ,400 commercial properties assessment changes, so approximately
35,000 assessments did not change.
BUDGET-INSURANCE: The Director of Finance submitted a written report
recommending appropriation of funds for self-insured liabilities.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Mason offered the following budget ordinance:
(#38334-010509) AN ORDINANCE to appropriate funding from the Reserve for
Self-Insured Claims, amending and re-ordaining certain sections of the 2008-2009
General and Risk Management Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 99.)
Council Member Mason moved the adoption of Budget Ordinance No. 38334-
010509. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
RAILROAD-LEGISLATION: Vice-Mayor Lea offered the following resolution
endorsing the creation of "Virginia's Rail Heritage Region":
(#38335-010509) A RESOLUTION requesting the General Assembly to
designate an area that includes the City of Roanoke as "Virginia's Rail Heritage
Region."
(For full text of resolution, see Resolution Book No. 73, page 100.)
Vice-Mayor Lea moved the adoption of Resolution No. 38335-010509. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
434
MOTIONS AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The
Mayor called attention to a vacancy created by the resignation of Amy M. Naff as a
member of the Roanoke Arts Commission, for a term ending June 30, 2010;
whereupon, he opened the floor for nominations.
The name of John P. Carlin was placed in nomination.
There being no further nominations, Mr. Carlin was appointed as member of the
Roanoke Arts Commission to fill the unexpired term of Amy ending June 30, 2010, by
the following vote:
FOR MR. CARLIN: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle
and Mayor Bowers-7.
Inasmuch as Mr. Carlin does not reside in the City of Roanoke, the City
residency requirement was waived in this instance.
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OATHS OF OFFICE-COMMITTEES-BOARD OF FIRE APPEALS: The Mayor
called attention to the expiration of the three-year term of office of Mark K. Cathey as
member of the Board of Fire Appeals on June 30, 2008; whereupon, he opened the
floor for nominations.
The name of Justin B. Biller was placed in nomination.
There being no further nominations, Justin B. Biller was appointed as member of
the Board of Fire Appeals for a term ending June 30, 2012, by the following vote: .
FOR MR. BILLER: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle
and Mayor Bowers-7
OATHS OF OFFICE-COMMITTEES- YOUTH SERVICES CITIZENS BOARD:
The Mayor advised of the ineligibility of James H. Smith to serve another three-year
term as a member of the Youth Services Citizen Board inasmuch as he has completed
three consecutive terms of office, therefore, he called for nominations to fill the vacancy
which expired on June 30,2008.
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The name of William A. West was placed in nomination.
There being no further nominations, William A. West was appointed as a member
of the Youth Services Citizens Board for a term ending May 31, 2011, by the following
vote:
FOR MR. WEST: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER COMMISSION:
Inasmuch as Dan Wooldridge, member of the Roanoke Civic Commission, no longer
resides in the City of Roanoke, Vice-Mayor Lea offered a motion that the City residency
requirement be waived in this instance. The motion was seconded by Council Member
Nash and unanimously adopted.
At 5:10 p.m., the Mayor declared the meeting in recess for a Closed Meeting in
the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building.
(Although previously approved during the 9:00 a.m., informal work session, requests by
the City Manager and City Attorney for a Closed Meeting were not held.)
At 6:35 p.m., the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Lea, Mason, Nash, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
436
There being no further business, the Mayor declared the Council meeting I
adjourned at 6:35 p.m.
APPROVED
ATTEST:
~dn. h\D~
Stephanie M. Moon ~
City Clerk
S)~~
Mayor
ROANOKE CITY COUNCIL -- REGULAR SESSION
January 22, 2009
2:00 p.m.
The Council of the Ctty ot Roanoke met in regular session on Monday, I
January 22, 2009, at 2:00 p.m., in the Council Chamber Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers, presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2~ 15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708 adopted
by the Council on Monday, July 7,2008.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price (arrived late), Court G. Rosen, David B. Trinkle, Sherman P. Lea, and Mayor
David A. Bowers-6.
ABSENT: None-O.
The Mayor advised that a quorum was present.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk.
The Invocation was delivered by The Revered Art Good, Senior Pastor, Valley I
View Wesleyan Church.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers:
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT: The Mayor accepted the United States Flag
on, behalf of the City of Roanoke, in recognition of a combat mission by the 2-82
Aviation Regiment in Kandahar, Afghanistan.
ACTS OF ACKNOWLEDGEMENT-SISTER CITIES: The Mayor recognized a
delegation of Korean students from Wonju, Korea.
At this point, Council Member Price entered the meeting (2:20 p.m.).
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response recommendation or report
to Council.
CABLE TELEVISION-COMPLAINTS: Chris Craft, 1501 East Gate Avenue, N. E.,
appeared before Council and suggested that Council consider offering citizens other
cable television options. He also urged the Council to provide financial assistance- to
Mill Mountain Theatre and to the Roanoke City schools.
CITY GOVERNMENT-HOUSING: Robert D. Gravely, 727 29th Street, N. W.,
appeared before the Council and spoke about the invocations delivered during the
Council meeting and lack of funds by citizens for housing in the City due to low paying
jobs.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Coundl held on Monday,
September 15, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
438
Council Member Mason moved that Council dispense with the reading of the I
minutes and approve as recorded. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
COUNCIL: A communication from the Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the mid-year performance of Council-Appointed Officers, pursuant
to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in her request as
abovedescribed. The motion was seconded by Council Member Trinkle and adopted by
the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
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COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss disposition of publicly-owned property, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3) , Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager as abovedescribed. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
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COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the acquisition of real property for a public
purpose, where discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.2-3711 (A)(3) , Code of
Virginia (1950), as amended, before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager as abovedescribed. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
COUNCIL: A communication from the City Attorney requesting that Council
convene in a closed Meeting for consultation with legal counsel on a specific legal
matter requiring the provision of legal counsel, pursuant to Section 2.2-3711 (A)(7) ,
Code of Virginia (1950) , as amended, was before the body.
I (See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Attorney as abovedescribed. The motion was seconded by Council Member Trinkle and
adopted by the following vote: .
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-D.
OATHS OF OFFICE-COMMITTEES-CITY PLANNING COMMISSION: Reports
of qualification of Chad A. Van Hyning and Richard A. Rife as members of the City
Planning Commission for terms of four years ending December 31, 2012, were before
the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
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Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and Mayor
Bowers.7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
ROANOKE CIVIC CENTER: The City Manager introduced Chris Conley from
Global Spectrum as the General Manager of the Roanoke Civic Center.
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET.ENVIRONMENTAL POLICY-GRANTS: The City Manager submitted a
written communication recommending acceptance of the Virginia Department of
Environmental Quality Assessment Grant to fund various environmental assessment
and related activities.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38336-012209) A RESOLUTION authorizing the acceptance of a Virginia
Department of Environmental Quality (VDEQ) Grant to fund environmental site
assessment activities on the former Virginia Scrap Iron and Metal Company (Virginia
Scrap Iron) property within the City of Roanoke; and authorizing the City Manager to
execute any required grant award contract, to execute any necessary additional
documents, to provide additional information, and to take any necessary actions to
obtain, accept, receive, implement, and administer such VDEQ Grant, upon certain
terms and conditions.
(For full text of resolution, see Resolution Book No. 73, page 102.)
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Council Member Trinkle moved the adoption of Resolution No. 38336-012209.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38337-012209) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Environmental Quality for environmental
assessment of the former Virginia Scrap Iron and Metal Company property, amending
and reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 103.)
Council Member Trinkle moved the adoption of Ordinance No. 38337-012209.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
YWCA: The City Manager submitted a written communication recommending an
amendment of the City's Consolidated Plan for the YWCA Inman Building Demolition
Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38338-012209) A RESOLUTION conditionally authorizing the appropriate City
officials to amend the 2005-2010 Consolidated Plan regarding the YWCA Inman
Building Demolition Project, including submission of necessary documents to the U. S.
Department of Housing and Urban Development (HUD).
(For full text of resolution, see Resolution Book No. 73, page 103.)
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Council Member Mason moved the adoption of Resolution No. 38338-012209. I
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
COMMENTS BY THE CITY MANAGER: NONE.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted a written report for the
month of November 2008.
(For full text, see copy of Financial Report on file in the City Clerk's Office.)
Mayor Bowers commented about the significant drop in the Pension Fund.
There being no additional questions and/or comments, the Mayor advised that
the Financial Report would be received and filed.
REPORTS OF COMMITTEES:
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SCHOOLS: The Roanoke City School Board submitted a written report
recommending appropriation of funds to various school program accounts; and the
Director of Finance transmitted a report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38339-012209) AN ORDINANCE to appropriate funding from the Federal
government and donations, amending and reordaining certain sections of the 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 104.)
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Council Member Trinkle moved the adoption of Budget Ordinance No. 38339-
012209. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS:
CITY MARKET: Ordinance No. 38333, on second reading, appropriating funds in
connection with architectural and engineering services for renovations to the City
Market Building, have previously been before the Council for its first reading, read and
laid over, was again before the body, Council Member Trinkle offered the following for
its second reading and final adoption:
(#38333-012209) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for Architectural and Engineering Services at the
City Market Building, amending and re-ordaining certain sections of the 2008-2009
General and Market Building Funds Appropriations.
(For full text of ordinance, see Ordinance Book No. 73, page 101.)
Council Member Trinkle moved the adoption of Ordinance No. 38333-012209.
The motion was seconded by Council Member Mason.
In an attempt to be more efficient and having listened to public input, Council
Member Trinkle offered a motion to amend the appropriation of funds from $160,000.00
to $120,000.00, noting revisions to said contracting process which adheres to initial
public concerns to involve the Council in the development of a vision for Market Building
based on the plans, feedback, surveys and public input, and thereafter, try to create a
design or two based on multiple designs from real structural analysis with an
engineering firm. He was of the opinion that the abovementioned process will lead to
some construction documents, as the original contract proposed, in order for the
renovation to begin as soon as possible. The motion was seconded by Vice-Mayor Lea.
Mayor Bowers asked if the budget ordinance could be amended on its second
reading; whereupon, Mr. Hackworth replied in the affirmative, stating that it would be
permissible since the appropriation was a reduction rather than an increase; and that all
the references to $160,000.00 would be revised to reflect the $120,000.00 amount.
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Council Member Nash reiterated his reason for voting against the adoption of the I
budget ordinance at the previous meeting which was held on Monday, January 5, 2009.
However, he was supportive of the revised budget. He again voiced his concern about
the interruption of the vendors during the process.
Council Member Rosen recognizes that the Market Building is an icon in
Roanoke and an engine for the Market area; however, he believes the Council has not
provided a vision. He was concerned that the proposed expenditure would not be a
sufficient amount for the construction drawing phase, and after spending several
months going through the process, the economic situation and revenue may not support
the renovation, which was their goal. Therefore, he has trouble voting to spend said
amount of money without any real assurance that it will lead to the renovation that is
necessary.
Council Member Price agreed that the matter had been studied redundantly, and
presently, she was of the opinion, that there is a vision, which is for the Market Building
to remain as a food court. She agreed that there needed to be a preliminary design,
and she hoped $120,000.00 would suffice to accomplish the preliminary design.
Ms. Anita Wilson, President of the Vendors Association at the City Market, and
co-owner of Burger in the Square, appeared before the Council and shared background
information on the history of the Market Building, along with some recent surveys. She I
was of the opinion that the Council needed to go with what was attainable as well as
sustainable. She also has a hard time supporting spending more money on another
study, noting that the two consultant plans were not in keeping with the current format,
both moved away from the food court concept to retail spaces, and the price tag of $7
million was not within reach in today's current recession. She called attention to a
recent study revealed that 72.2% of those persons surveyed supported leaving the
building as a market place and its current tenants in operation, but with cleaning,
maintenance and upgrades. She thought the Council should direct the consultants with
the ideas of what was wanted and needed, with some public and tenant input.
There being no further discussion to amend the amounts in Budget Ordinance
No. 38333-012209 from $160,000.00 to $120,000.00, the amendment as offered by
Council Member Trinkle, seconded by Vice-Mayor Lea was adopted, with Council
Member Rosen voting no.
There being no additional questions and/or comments, Budget Ordinance No.
38333-012209 was adopted, as amended, by the following vote:
AYES: Council Members Mason, Nash, Price, Trinkle, Lea and Mayor Bowers-6.
NAYS: Council Member Rosen-1.
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The City Manager reminded the Council that based upon their recent action, a
contract would be executed with the A & E firm, and the firm would be attending the
informal session of the Council on Monday, February 2, 2009, at 9:00 a.m., in the EOC
Conference Room. She suggested that the Council review the materials and past
studies prior to the February 2 session.
BUDGET-SCHOOLS: Council Member Trinkle offered the following resolution
expressing the intent of City Council to include in future City budgets, additional funding
for the Roanoke City Public Schools, above the bse funding level as determined by the
present funding formula, in increments of $500,000.00, up to a total of $2.5 million over
a five-year period, subject to funding availability:
(#38340-012209) A RESOLUTION expressing the intent of City Council to
include in future City budgets, subject to funding availability, additional operating
funding for the Roanoke City Public Schools.
(For full text of ordinance, see Ordinance Book No. 73, page 105.)
Council Member Trinkle moved the adoption of Resolution No. 38340-012209.
The motion was seconded by Council Member Mason.
Council Member Trinkle, as a City representative to the Joint Services
Committee between the City and Schools, commended the former Mayor, C. Nelson
Harris, for his recommendation in his State of the City Address, advocating support of
the schools. He further stated that his legacy demonstrates leadership.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38340-012209 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COUNCIL: Council Member Nash commented on an article that appeared in The
Roanoke Times on January 17, 2009, regarding the possibility that the Blue Ridge
Housing Authority may owe. the City about $333,000.00 as a result of the profits made
during the development of several projects, and indicated that the Authority may have
violated their contract with the City and some HUD rules by not returning those funds
immediately to the City. He stated that he was no longer with Authority, but felt that the
446
Authority was one of the best community development corporations and nonprofits in I
the region, and any audit would show that to be the case. He pointed out that due to
poor economic conditions the agency was struggling to stay in operation, like many
other companies in the valley, but the Authority had at least three dedicated staff
working for little or nothing to keep the agency open and maintain the functions until
better times; and he would do everything he could to assist Blue Ridge Housing to
continue to work and provide quality affordable housing and community revitalization to
the valley. He commented that he had suggested that the Authority ask HUD to
investigate and review its contracts and procedures to demonstrate that they have not
broken or violated any City contract or HUD rule.
In addition, he stated that there was a statement provided to the newspaper by .
the City of Roanoke in December that was abs~lutely untrue, and was a defamation of
the character and value of Blue Ridge Housing Authority as a corporation and himself
as a professional. He pointed out that the Authority had turned in every report and
reconciled many contracts over the years, and would reconcile Southeast by Design
after the project was completed, because it was hard to be reconcile each individual
house. In closing, he apologized for failing to realize and advise the Council of a conflict
of interest he had, which had caused the City Manager to receive, some criticism, and
he expressed his appreciation for the Council allowing him an opportunity to comment
upon something very painful to himself and the Authority.
(For full text, see statement on file in the City Clerk's Office.)
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In reference to the editorial in the January 22, 2009 edition of The Roanoke
Times about the City Manager, Council Member Nash remarked that the number one
person who should have informed the Council was himself, and he takes responsibility
for the action.
VACANCIES ON CERTAIN AUTHORITIES, BOARD, COMMISSIONS AND
COMMITTEES:
HOUSING AUTHORITY: In connection with the filling of the liaison position to the
Roanoke Redevelopment and Housing Authority, Board of Commissioners, Council
Member Mason nominated Council Members Price and Rosen as Council liaisons to the
Roanoke Redevelopment and Housing Authority Board of Commissioners, effective
January 22,2009. The motion was seconded by Council Member Trinkle. .
The City Manager shared some background regarding the history of Council
liaisons, noting that the individual(s) would be responsible for ensuring that the Council
was represented, rather than informing the public.
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Council Member Nash commented that although the liaison was not a voting
position, he hoped the liaison(s) would have an active presence, and he would support
the appointments, if they would agree that a more detailed report was needed
concerning the Housing Authority's activities.
There being no additional comments from the Council Members, the appointment
of Council Members Price and Rosen as Council liaison representatives to the Roanoke
Redevelopment and Housing Authority, Board of Commissioners, was unanimously
adopted.
At 3:45 p.m., the Council meeting was declared in recess for a Closed Meeting in
the Council's Conference Room, Room 451.
At 6:45 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea and Mayor
Bowers-7.
NAYS: None-O.
At 6:50 p.m., the Council meeting was declared in recess to be reconvened at
7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal
Building.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Gwendolyn W. Mason, Alvin L. Nash, Anita J.
Price, Court G. Rosen, David B. Trinkle, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk.
448
The Invocation was delivered by Mayor David A. Bowers.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor advised that a quorum was present.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Thursday, January 22,
2009 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
William E. Williams, Jr., and ECS Properties, LLC, that an approximate 30 foot wide strip
of approximately 6,545 square feet on the west side of property, bearing Official Tax No.
5090210, located at 4935 Woodmar Drive, S. W., and zoned R-12, Residential Single
Family District, and a 13,455 square foot portion of property located on the easterly side
of the tract, bearing Official Tax No. 5090278, located at 1950 Electric Road, S.W.,
currently zoned CN, Commercial Neighborhood District, be rezoned to CN, Commercial
Neighborhood District, subject to the following condition: that the proposed development
of the subject property shall be in substantial conformity with a development and I
landscaping plan dated November 25, 2008. The purpose of the rezoning is to allow for
the construction of a landscaped buffer, parking improvements and exit as shown on such
development and landscaping plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times on
Monday, January 5, 2009 and Monday January 12, 2009.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the application, finding that the application to rezone the subject property to
be consistent with the City's Zoning Ordinance, Comprehensive Plan, and the Greater
Deyerle Neighborhood Plan; and that the rezoning will permit the increased use of an
existing commercial site while retaining the residential dwelling.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
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(#38341-012209) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City,
subject to a certain condition proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 106.)
Council Member Trinkle moved the adoption of Ordinance No. 38341-012209.
The motion was seconded by Council Member Nash.
The Mayor inquired if there were persons present who wished to speak in
connection with the request. There being none, he declared the public hearing closed.
Wilburn C. Dibling, Jr., Attorney, appeared in support of his client.
There being no questions and/or comments by the Council Members, Ordinance
No. 38341-012209 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Trinkle, Lea, and Mayor
Bowers-6.
NAYS: None-O.
(Inasmuch as his wife is a practicing attorney with Gentry Locke Rakes & Moore,
Council Member Rosen abstained from voting.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Thursday,
January 22,2009 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of Roanoke Electric Steel Corporation, tla Steel Dynamics Roanoke Bar
Division and Virginia Housing Development Authority, c/o Habitat America LLC, to
rezone a portion of property, bearing Official Tax No. 2720701, located on Shenandoah
Avenue, N. W., from CG, Commercial General District, to RMF, Residential Multifamily
District, to rezone a portion of property, bearing Official Tax No. 2720113, located on
Westside Boulevard, N. W., from RMF, Residential Multifamily District, to R-5,
Residential Single Family District, and to rezone two portions of property, bearing
Official Tax No. 2720114, located on Westside Boulevard, N. W., from R-5, Residential
Single Family District, to RMF, Residential Multifamily District, for uses permitted in the
respective zoning districts. Such portions of property are more specifically set out on
Sheets P-1 and 4 of the Plan entitled, Parking Reconfigurations West Cre'ek Manor
Apartments, dated November 25,2008, the matter was before the body.
450
Legal advertisement of the public hearing was published in The Roanoke Times I
on Monday, January 5, 2009 and Monday January 12, 2009.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the application, finding that the application to rezone the subject property to
be consistent with the Zoning Ordinance, Vision 2001-2020, and the Peters Creek
South Neighborhood Plan; and rezoning the subject properties will provide improved
access and parking areas for West Creek Manor Apartments, as well as improving the
overall condition of the complex.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38342-012209) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain properties within the City, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 108.)
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Council Member Trinkle moved the adoption of Ordinance No. 38342-012209.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to speak in
connection with the request. There being none, he declared the public hearing closed.
David Tenzer, Attorney, appeared in support of his client.
There being no questions and/or comments from the Council Members,
Ordinance No. 38342-012209 was adopted by the following vote:
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
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ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Thursday,
January 22, 2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Lorrd Ganeshji, Inc., to rezone property located at 1917 Franklin Road,
S.W., Official Tax No. 1272801, from MX, Mixed Use District, to CG, Commercial
General District, subject to the following conditions: (1) that only the following uses
shall be permitted: business service establishment; office, general or professional;
office, general or professional, large scale; animal hospital or veterinary clinic, no
outdoor pens or runs; caterer, commercial; studio, multimedia production facility;
bakery,. confectionary or similar food production, retail; general service establishment;
janitorial services establishment; personal service establishment; pet grooming; retail
sales establishment, limited to florists; club, lodge, civic or social organization;
community center; health and fitness center; meeting hall; place of worship; artist
studio; educational facility, business school or non-industrial trade school; educational
facility, school for the arts; community food operation; day care, adult; wireless
communication facility, stealth; medical clinic, limited to home health care services; and
(2) electronic readerboards shall be prohibited on the property, for the purpose of
allowing any of the enumerated uses, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, January 5, 2009 and Monday January 12, 2009.
I (See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the application, finding that the rezoning of the subject property to be
consistent with the City's Zoning Ordinance, Vision 2001-2020, and the Franklin
Road/Colonial Avenue Area Plan; and that allowing for a variety of uses is appropriate
to the property's location and physical improvements.
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(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38343-012209) AN ORDI NANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 109.)
Council Member Rosen moved the adoption of Ordinance No. 38343-012209.
The motion was seconded by Council Member Mason.
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The Mayor inquired if there were persons present who wished to speak in
connection with the rezoning request. There being none, he declared the public hearing
closed.
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Daniel Barnes, Attorney, appeared in support of his client.
AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Thursday,
January 22, 2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of the City of Roanoke and Anstey Hodge Advertising Group to rezone
property located at 120 Commonwealth Avenue, N.E., Official Tax No. 3012827, from
RM-1 Residential Mixed Density District, to D, Downtown District, subject to the
following conditions: (1) that the existing building be retained; (2) that only the following
uses shall be permitted: business service establishment; office, general or professional;
caterer, commercial; live work unit; studio, multimedia production facility; bakery,
confectionary or similar food production, retail; retail sales establishment; and artist
studio, for the use of the property for an advertising business and other commercial I
uses, and (3) that vehicular access be limited to the existing entrance off Gilmer
Avenue, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, January 5, 2009 and Monday, January 12, 2009.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the application to rezone the subject property to be consistent with the City's
Zoning Ordinance, Comprehensive Plan, and the Gainsboro Neighborhood Plan; the
application provides for the retention of a local business, preserves a historic building,
and improves the appearance of a highly-traveled gateway into Downtown; and that
representatives were present from the Gainsboro Historic Preservation District Inc.; and
the Gainsborough Southwest Community Organization appeared before the
Commission.
For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
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(#38344-012209) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 111.)
Council Member Mason moved the adoption of Ordinance No. 38344-012209.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the rezoning request. There being none, he declared the public hearing
closed.
Council Member Nash remarked about comments received from several
Gainsboro residents that approval was given for the building to be located in the Historic
Gainsboro District,to be used as an advertising company, provided that the agency
would meet with the residents. He noted that the residents also expressed concern
regarding the change in the zoning designation; and asked City staff to explain the
reason for the zoning change.
Christopher L. Chittum, Planning Administrator, explained that the property was
currently zoned RM-1, which is a residential mixed use district, and that any previous
use that occupied the property was either non-conforming or grandfathered in; and
because the grandfathering option had lapsed, any use of the property other than for
residential purposes would require that the property be rezoned. Council Member Nash
asked whether the proposed rezoning of the property would still be considered a part of
the Historic Gainsboro neighborhood or become part of the downtown district. Mr.
Chittum advised that the property would still be a part of the Gainsboro neighborhood,
but would simply have a downtown zoning.
Council Member Nash asked if said information had been explained to the
Gainsboro residents when City staff met with them, and mainly, did the residents
understand. The City Manager commented that the Council had requested that City
staff meet with members of the Gainsboro Neighborhood back in August 2008, and
meetings with the Planning Commission had also occurred, and it was known what the
use was proposed to be. She called attention to the number of times that City staff had
met with the residents prior to the public hearing for the sale of the property, which
information was available if the Council desired a copy. Council Member Nash
commented that he did not have a question about the use, only the need for the
rezoning. The City Manager emphasized that the rezoning would in no way impact the
designation as being part of Gainsboro.
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There being no additional questions and/or comments by the Council Members,
Ordinance No 38344-012209 was adopted by the following vote:
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AYES: Council Members Mason, Nash, Price, Rosen, Trinkle, Lea, and Mayor
Bowers-7.
NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor stated that City
Council sets this time as a priority for citizens to be heard; and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
COMMUNITY PLANNING: Robert D. Gravely, 3360 Hershberger Road, N. W.,
appeared before Council and spoke about the lack of growth in the economy for the
community.
There being no further business, the Mayor declared the meeting adjourned at
7:27 p.m.
APPROVED
~~ hi. ~ ()cJYV
Stephanie M. Moon, CMC
City Clerk
I
ATTEST:
David A. Bowers
Mayor
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455
REGULAR SESSION--ROANOKE CITY COUNCIL
February 2,2009
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
February 2, 2009, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, ReQular MeetinQs, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38150-070708 adopted by the Council on
Monday, July 7,2008.
PRESENT: Council Members Alvin L. Nash, Anita J. Price, Court G. Rosen
(arrived late), David B. Trinkle, Sherman P. Lea (arrived late), Gwendolyn W. Mason
and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk and Cecelia T. Webb, Assistant Deputy City Clerk.
CITY COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Nash and adopted by the following vote:
AYES: Council Members Nash, Price, Trinkle, Mason and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
456
CITY COUNCIL: A communication from Council Member Gwendolyn W. Mason, I
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss the mid-year performance evaluations of Council-Appointed Officers,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (19S0), as amended; was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Nash moved that Council concur in the request of Council
Member Mason to convene in Closed Meeting as above described. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Nash, Price, Trinkle, Mason and Mayor Bowers-S.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
At this point, Council Member Rosen arrived at the meeting (9:03 a.m.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ARCHITECTURAL REVIEW BOARD SCHEDULED FOR MONDAY, MARCH 2, 2009, I
AT 12:00 NOON IN ROOM 1S9. ITEMS WERE TO BE FORWARDED TO THE CITY
CLERK OR CITY MANAGER.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
At this point, Vice-Mayor Lea arrived at the meeting. (9:07 a.m.)
I
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457
Discussion with DesiQn Team Vision and use for City Market BuildinQ
Cunningham Quill Architects, PLLC, met with the Council for discussion on the
renovation of the City of Roanoke Market Building. Lee Quill introduced the team and
emphasized that their design efforts would not represent starting over with a totally new
design concept, but that they would be building upon past studies as they moved
forward. Ideas and desired uses for the building was shared for consideration.
(See copy of notes of questions/comments of Cunningham Quill and the Council on file
in the City Clerk's Office.)
Mr. Quill concluded that Council would like the number to be below the $7.5
million figure discussed in the previous studies and stated that they would not re-invent
vision of building, but would bring back an assessment of the building consisting of
consolidated two schematic plans, with two price points within the next five - six weeks.
TELEVISING OF CITY COUNCIL WORK SESSIONS
The City Manager referenced information discussed by the' Roanoke Valley
Television Committee with regard to the cost of broadcasting occasional briefings,
advising that the cost would be approximately $12,000.00 per year. Ms. Burcham
pointed out that RVTV does not allow broadcast programs to be displayed on Channel 3
unless taped by RVTV; however, the Department of Technology could post the
broadcast program as a web cast. She remarked t,hat the Council could define
occasional meetings and provide RVTV with a two week notice to broadcast a briefing
versus broadcasting all twelve meetings per year.
The City Manager called attention to the Council's annual Financial Planning
Workshop scheduled for Friday, February 13, 2009, which was not exclusively devoted
to discussing capital projects, adding that topics for discussion could be added to the
agenda. She pointed out that televised meetings is one of the items for discussion at
the Joint Meeting of Council and the Planning Commission at 12:00 Noon.
Following discussion, it was the consensus of the Council to refer the matter to
Budget Study, with the understanding that the City Manager or City Clerk would alert
the Council of upcoming briefings that might be controversial or news worthy to be held
in the Council Chamber to be televised live on Channel 3.
At 10:45 a.m., the Mayor declared the meeting in recess to be reconvened at
12:00 Noon for a joint meeting with the City Planning Commission in Room 159.
At 12:15 p.m., the Council meeting reconvened in Room 159, for a joint meeting
of Council and the City Planning Commission, with Mayor Bowers and Chair Chrisman
presiding.
458
CITY COUNCIL MEMBERS PRESENT: Council Members Anita J. Price, I
Court G. Rosen, David B. Trinkle, Sherman P. Lea, Gwendolyn W. Mason and Mayor
David A. Bowers-5.
ABSENT: Council Member Alvin L. Nash-1.
CITY PLANNING COMMISSION MEMBERS PRESENT: Lora Katz, Angela
Penn, Richard Rife, Henry Scholz, Chad Van Hyning, Rick Williams, and Chairman Kent
Chrisman-7.
CITY PLANNING COMMISSION MEMBERS ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Cecelia T. Webb, Assistant Deputy City Clerk.
OTHERS PRESENT: Thomas Carr, III, Director, Planning, Building and
Development; Ian Shaw, Senior City Planner, Planning Building and Development;
Christopher L. Chittum, Agent, City Planning Commission; and Martha P. Franklin,
Secretary, City Planning Commission.
COUNCIL-COMMUNITY PLANNING: The Mayor welcomed Members of the City I
Planning Commission and Planning Department staff.
Ian Shaw, Senior City Planner, presented the following overview of the Fiscal
Year 2008 Comprehensive Plan and Neighborhood Plan.
--
~~
ROANOKE
Comprehensive Plan - Status of Actions
Overall Status
(numbers in parentheses for FY 2007)
Specific Vision Area Number of Actions Actions
Specific Actions Completed Ongoing
Housing and Neighborhoods 31 27 (25) 4 (5)
Environmental and Cultural 30 20 (16) 8(11)
Resources
Economic Development 38 21 (20) 14 (13)
Transportation and 24 12 (12) 9 (7)
Infrastructure
Public Safety and Services 17 7 (6) 8 (9)
People and Human 17 2 (2) 12 (11)
Development
City Design City design guidelines incorporated directly in Vision 2001 -
2020 or in actions in the above categories
Total 157 89 (81) 55 (56)
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459
Mr. Shaw explained that 25 different neighborhood plans have been adopted for
various parts of the City; and the Vision 2001-2020, the City's Comprehensive Plan,
indicated and was comprised of a 157 different actions that were derived from various
initiatives and policies in the Plan, adding that the plans were broken into seven broad
categories-housing and neighborhoods, environmental and cultural resources,
economic development, transportation and infrastructure, public safety and services,
people and human development as well as City design.
~~
ROANOKE
Comprehensive Plan - Activities
Top 10 - Significant Actions for FY 2008
~~
ROANOKE
1. Complete Streets
2. NH Plans up-to-da!e
3. Brownfield Plan
Flood Reduction/ Greenways
5. Fire/EMS, Police, E911
Accreditation
Comprehensive Ran - Activities
Top 10 - Significant Actions for FY 2:008
6. Carvins Cove
7. Stormwater Management
8. Williamson Road Fire Station
9. Adaptive Reuse
1 O.Development of City Property
460
~~
ROANOKE
Neighborhood Plans - Activities
I
o Plans Adopted
. South Roanoke
oAction Implementation
. 427 actions (plans adopted for> 1 year)
. 137 complete (129 in 2006)
. 232 ongoing (172 in 2006)
.-
~~
ROANOKE
Neighborhood Plans - Update Process
I
Neighborhood Planning Status
o Plans current for each neighborhood 2008
o Develop process to update plans
. Review progress with neighborhoods
. Solicit neighborhood input on future action
. Incorporate prioritization of infrastructure projects
. Implement Street Design Guidelines, Strategic Housing
Plan, etc., Greenway Plan, etc.
. Coordinate with Roanoke County
o Develop specific area plans
I
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461
Discussion:
Council Member Price inquired about the incorporation of a design overlay into a
neighborhood plan; whereupon, Mr. Shaw replied that the neighborhood design plan
overlay may only be applied to areas located in either conservation or rehabilitation
districts, adding that the overlay is a part of the Zoning Ordinance, which provides the
Planning Commission with a basic criteria for housing design for said areas.
Chairman Chrisman interjected that State law prohibits the City from applying a
design district in anywhere within the City other than in a conservation or rehabilitation
development district; and in order to expand to make a design district, Council would
have to create new conservation and rehabilitation districts in the City and thereafter,
apply said zoning regulation to them. He also pointed out that currently the coverage
for neighborhood design districts have been maximized.
Council Member Mason commented about the three projects referenced in the
annual report, particularly those in the conservation community -- Carvins Cove, the
Brownfields, and the Williamson Road Fire Station. She asked for an update on the
Brownfield's project; whereupon, Mr. Shaw replied that $2 million Environmental
Protection Agency (EPA) grant money has been targeted specifically for the Virginia
Scrap and Iron property and South Jefferson Redevelopment Area, and the City is still
working with transfer of said property to Carilion. He added that the City has adopted a
Corridor of Mountain View and Norwich running from Hannah Court along the Roanoke
River to Bridge Street and the Planning Commission will propose that a new zoning
district be created in that area for revitalization purposes.
Mr. Shaw shared information regarding the new Urban Flex District. He advised
that the Urban Flex is to be a mixed used district that would have a craftsman feel, with
limited use for small scale contractors, small scale furniture shops, small scale
manufacturing, wide commercial use for offices, restaurants, some types of
entertainment venues, and multi-family townhouse development. He further advised
that the idea is to use the first story as craftsman type of space with residential spaces
up above encouraging a dense use that is still compatible with urban environment that
would transition from an industrial area to any residential neighborhood; but for the
Mountain View Corridor, it would stimulate investment and also be compatible with the
residential neighborhood that adjoins the property.
In response to an inquiry regarding Carvins Cove, the Assistant City Manager for
Community Development advised that the management plan was scheduled to be
':completed by the summer of 2009 and a report to the Council later in the year.
462
350
300
I
After further discussion, the Director of Planning, Building and Development,
highlighted the following information on the Annual Activit Re ort:
Planning Commission Cases
_613 I
25
20
15
10
5
o
2006 2007 2008
Year
89
o ARB Approvals
.
.
~
lJ
..
Din-kind
Repair/Replacement
Approvals
. Adrrinistrative
approvals
250
2006
2007
2008
Year
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Basic Development Plans
# Reviews
2006
2007
2008
I
2008
Reviews of Plans and Plats
2006
2007
2008
I_ Comprehensive Development Plans 0 Subdivision Plats I
Average Days for In~ial Plan Review
E~
..
15.31
2006
2007
I
463
464
T",,-"andSlnalHamjIyA_
.. ~~.
. "'~lIfilmIrUGlng
. M,,~BuiId;"Il
I
Mr. Carr pointed out that with the geographic information system, the staff can
map and track housing activity in the City. He noted that the red cluster of dots
indicated multi-family housing.
Building Permits by Type 2006-2008
986
1,081
2006 - Total: 1648 2007 - Total: 1873 2008 - Total: 1872
I_ Commercial 0 GO\emmental 0 Residential I
Construction Value 2006-2008
2006
2007
2008
I
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2002
400
l!l
"2 350
::;)
~ 300
.~ 250
I
j; 200
~ 150
.lj100
~ 50
Z
2002
+-l 70
'c
::;) 60
g>
.~ Vi 50
0-0
:I:c40
~ :Jl
~530
O€.20
"
~ 10
::l
Z
I
. Property M ainlenance
. ~eds & Trash
. Inoperable Vehicle
. Zoning Violation
I
2003
New Housing Units in Roanoke
2004
2005
2006
2007
New Housing Units in Virginia
2003
2004
2005
2006
2007
Code Enforcement
All Type.
2006-2008
465
466
I
Building and Development
Advisory Committee
I
. Roundtable with 10 development community
representatives
. Quarterly beginning in fall of '07
. Electronic submissions, inspection scheduling, payments
. Revising timing for site lighting plans
. Encouraging predevelopment, pre-submission planning
sessions
Mr. Carr advised that they have been meeting on a quarterly basis with a round
table forum with representatives from building, development, community architects,
engineers, contractors, and members of the Chamber of Commerce to improve
communications to and from their offices to the development community. He pointed
out that the meetings have been quite fruitful and they have used the information and
input from those meetings to enhance their electronic plans, division capabilities, I
provide inspection information on-line, schedule building inspections on-line, and make
payments on-line with credit cards.
I
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467
Discussion:
Mayor Bowers asked if the Mortgage Assistance Program was funded by a
federal grant; whereupon, Mr. Carr replied that it was funded through the Community
Development Block Grant (CDBG) Program and advised that the City has a market rate
program that assists people with low and moderate incomes to receive down payment
assistance in the conservation and rehabilitation districts.
The City Manager interjected that program information was provided to the
School Superintendent as a possible incentive to encourage more teachers to relocate
to the City. Vice-Mayor Lea asked if the Police Officer Incentive Program had been
successful. The City Manager advised that the program was referred to the Officer Next
Door Program, which the City currently has placed two officers in homes, as renters, for
a specified period of time, and afterwards, the officer may purchase the home by using
funds set aside with monthly bonuses. She pointed out that the most successful
program among officers was the Take Home Vehicle Program, noting that there is a
waiting list and that officers were are indicating a willingness to live in the City in order
to secure the take home vehicle.
STRATEGIES TO INCREASE THE CITY'S TREE CANOPY
Chairman Chrisman advised that the goal for developing the City's tree canopy
was 40 percent and pointed out that the City has been exemplary in increasing the
budget to increase the amount of trees planted in public spaces. He further advised
that the Planning Commission would like to begin exploring some options through the
staff, with the concurrence from Council. He noted that the City Planning Commission
was considering partnering with the private sector in order to augment the tree canopy
in the City, possibly through abatement on taxes for investment in the tree canopy.
Discussion:
Commissioner Williams noted that it would be wise to engage the private sector
in increasing the tree canopy because the major benefit would be the streets. He noted
that most streets were un-shaded and un-canopied and by planting trees it will reduce
the urban heat island effect and encourage waling and bicycling as practical means of
transportation.
Council Member Trinkle inquired if there was an opportunity for private
businesses to sponsor a section of their street with proper zoning. Commissioner
Williams explained that it could be, but in the past Parks and Recreation did not want
individuals planting their selected trees on City property.
468
After further discussion regarding the existing tree canopy; Chairman Chrisman I
called upon Commissioner Rife to explain the concept of accommodating small wind
power in the zoning ordinance.
Commissioner Wright advised that in considering the zoning issues, the current
venue does not address wind turbines, directly or indirectly; so they have been working
on developing some criteria to regulate wind turbines. He pointed out that there were
considering two classes of wind turbines--a residential sized wind turbine, four to five
feet in diameter and can be installed in any zoning classification, to be attached either to
the principal or secondary structure of the building; and a small commercial, which could
be up to one hundred feet high with a thirty foot diameter, used principally on industrial,
large commercial, INTUD, with larger acreages.
He further advised that many localities have recently initiated wind turbine
ordinances, including Rockbridge and Albemarle Counties. He pointed out that the
ordinance should not ban someone from spending their own fonds to reduce their
carbon footprint by implementing wind power. He added that Roanoke will not see many
of the wind turbines, but in areas that have a great deal of wind can create electricity
economically.
Commissioner Rife explained that they are working on installing wind turbines on
the William Fleming High School stadium site. He added that the area receives a great I
deal of wind because of the close proximity to the Roanoke Regional Airport.
Mayor Bowers inquired as to who could be contacted to conduct a wind survey
for the City of Roanoke and identify areas of the City with high winds; whereupon, Mr.
Wright replied that the Department of Energy has wind survey information on the entire
country that could be accessed through the Internet, as well as James Madison
University, which has an anemometer loaner program whereby an anemometer may be
erected on site, however, there is a substantial waiting list.
After further dialogue, Mayor Bowers asked additional information be provided to
the Council within approximately four to six months.
Encouraqinq Reqionalism by Includinq Representatives from Other Localities in Study
Groups and Task Forces
Commissioner Scholz advised that the City and County Planning Commissions
have been cooperating and recommended that the Council appoint civic groups to study
different aspects of current events in the City. Chairman Chrisman commented that the
County Planning Commission was supportive of the idea, which would also be
presented to the County Board of Supervisors.
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469
Televised Citv Planninq Commission Meetinqs
With regard to the televising of City Planning Commission meetings,
Commissioner Scholz advised that work sessions were not televised, only the regular
meetings; and discussions were held regarding changing the meeting times to a later
hour in order to allow more citizens to attend the meetings, but it was determined that
some residents would not attend night meetings. However, he was of the opinion that
the televised meetings were beneficial to the citizens.
Commissioner Penn stated that public awareness was needed to educate
citizens regarding potential rezonings and street closures inasmuch as there is much
confusion since only the surrounding property owners receive notification of petitions,
and not always the neighborhood groups.
There being no further discussion, Mayor Bowers expressed appreciation to the
Planning Commission for their service to the City.
There being no further business, Chairman Chrisman declared the City Planning
Commission meeting adjourned at 1 :40 p.m.
At 1 :40 p.m., the Mayor declared the meeting in recess for a Closed Meeting to
be reconvened at 2:00 p.m., in the Council Chamber, Room 450, Fourth Floor, Noel C.
Taylor Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Alvin L. Nash, Anita J. Price, Court G. Rosen,
David B. Trinkle, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A.
Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Dr. Maurita Wiggins, Pastor, Valley Community
Divine Science Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
470
ACTS OF ACKNOWLEDGEMENT-PARKS AND RECREATION: Richard I
Sobota, the National Flood Insurance Program, appeared before the Council and
recognized the City of Roanoke's achievement of a Class 7 in the Program's
Community Rating System, the highest in the Commonwealth. The City Manager
recognized Karl Kleinhenz, Josephus Johnson-Koroma, and Robert K. Bengtson for
their work in said achievement and reminded the Council and citizens that the
distinction had not been awarded to any other locality in Virginia.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Council sets this time
sets this time as a priority for citizens to be heard. Matters requiring referral to the City
Manager will be referred immediately for response, recommendation or report to
Council.
CITY GOVERNMENT: Robert D. Gravely, 3360 Hershberger Road, N. W.,
appeared before Council with regard to lack of economic development in the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered I
separately.
MINUTES: Minutes of the recessed meeting of the Council held on Tuesday,
September 30, 2008; and the regular meeting of the Council held on Monday,
October 6, 2008, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: NONE-O.
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471
CITY COUNCIL-CITY MARKET-LEASES: A communication from the City
Manager requesting that Council schedule a public hearing for Tuesday, February 17,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the
lease renewal of space in the City Market Building for the operation of Burger in the
Square, on a month to month basis, not to exceed 12 months.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote: .
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-CITY MARKET-LEASES: A communication from the City
Manager requesting that Council schedule a public hearing for Tuesday, February 17,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the
lease renewal of space in the City Market Building for the operation of Paradiso Cuban
Restaurant, on a month to month basis, not to exceed 12 months.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-CITY MARKET-LEASES: A communication from the City
Manager requesting that Council schedule a public hearing for Tuesday, February 17,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the
lease renewal of space in the City Market Building for the operation of Nuts and Sweet
Things, on a month to month basis, not to exceed 12 months.
(See communication on file in the City Clerk's Office.)
472
Council Member Mason moved that Council concur in the request of the City I
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY COUf:'JCIL-CITY MARKET-LEASES: A communication from the City
Manager requesting that Council schedule a public hearing for Tuesday, February 17,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the
lease renewal of space in the City Market Building for the operation of Zorba's
Restaurant, on a month to month basis, not to exceed 12 months.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor I
Bowers- 7.
NAYS: None-O.
ANNUAL REPORTS-CITY PLANNING COMMISSION: Annual Report of the
City Planning Commission for Calendar Year 2008, was before the Council.
(See annual report on file in the City Clerk's Office.)
Council Member Mason moved that the annual report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers- 7.
NAYS: None-O.
COMMITTEES-ROANOKE ARTS COMMISSION-OATHS OF OFFICE: A
communication from Terri R. Jones tendering her resignation as member of the
Roanoke Arts Commission, effective January 13, 2009.
(See communication on file in the City Clerk's Office.)
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473
Council Member Mason moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
COMMITTEES-MENTAL HEALTH: Tim Steller, Executive Director, Blue Ridge
Behavioral Healthcare appeared before Council to present the FY 2008 Performance
Report.
(See copy of FY 2008 Performance Contract and prepared remarks on file in the City
Clerk's Office.)
Following discussion of the report, Blue Ridge Behavioral Healthcare was
commended on its services that are provided to the community.
TOTAL ACTION AGAINST POVERTY: Angela S. Penn, Vice President of
Development, Total Action Against Poverty, appeared before Council to present a
briefing on a proposed application for acquisition and rehabilitation of Tinker Creek
Manor Apartments using low income housing tax credits.
(See copy of presentation and prepared remarks on file in the City Clerk's Office.)
Following discussion, the City Manager added that this particular application has
the staff's support, and she has suggested that TAP try to mix income levels of
occupants of these units so the apartments might have a better mix of income levels.
Council Member Nash moved that the Council concur in the request from Total
Action Against Poverty for a Letter of Support to the Virginia Housing Development
Authority. The motion was seconded by Council Member Trinkle and unanimously
adopted.
474
ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION-ECONOMIC I
DEVELOPMENT: John Hull, Regional Economic Resources Planner, Roanoke Valley-
Alleghany Regional Commission appeared before the Council to present a briefing on a
proposed Comprehensive Economic Development Strategies for the region.
(See copy of presentation and prepared remarks on file in the City Clerk's Office.)
After dialogue regarding infrastructure related projects, Council Member Mason
moved that the Council concur in the request for a Letter of Support from the City
Manager. The motion was seconded by Council Member Trinkle.
Vice-Mayor Lea inquired if other surrounding localities were being asked to
submit letters of support; whereupon, Mr. Hull responded that there was no obligation
on other localities.
Council Member Rosen inquired if there was participation from the regional
partnerships in local government; whereupon, the response was in the affirmative,
adding that the partnerships were targeted toward economic development.
There being no further discussion, the motion offered by Council Member Mason
and seconded by Council Member Trinkle was unanimously adopted.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
I
CITY MANAGER:
BRIEFINGS:
Police Department Statistics for 2008
Deputy Chief Chris Perkins highlighted the following presentation with regard to
Police Department Statistics for 2008:
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475
Year to Year Comparison
.~----
Offense 2005 2006 2007 2008 % CHG for
Roanoke
ggravated Assault
Murder
Rape
Robbery
Subtotal-Crimes Against
Persons
Burglary
Larceny
Motor Vehicle Theft
18.05%
31.25%
.44%
841
945
3,930
386
33
707
998
3,893
302
1
12.50%
3.74%
21.07%
24.69%
4.24%
'iJ@'77~
City of Roanoke
Murders by Year, 1994.2008
18
16
~ 14
~12
~10
-:; 8
;: 6
E
:::> 4
:z:
2
o
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
Year
476
City of Roanoke
Murders, 1968.2008
I
30
28
26
24
~22
';20
;;18
~16
~14
"'12
.Q
E10
:::0
:z:8
6
4
2
o
~~R~~~~~~~~~~oo~~~~~~~~g~~~~~~~~~8o~8S~~~~
mmmmmm~mmmmmmmmmmmmmmmmmmmmmmmmmaoooooooo
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~NNNNNNNNN
Year
City of Roanoke
Aggravated Assaults, 2005.2008
I
CIl 600
;;: 575
CIl
~ 550
"C
~ 525
'"
~ 500
Dl
<>>475
<C
~450
:i;
.c 425
E
~ 400
2005
2006
2007
2008
Year
I
477
I
City of Roanoke
Burglaries, 2005-2008
1100
1000
rn 900
Q)
.;: 800
.!
e' 700
:l
m 600
...
0
.. 500
Q)
..c 400
E
:l 300
Z
200
100
2005 2006 2007
Year
2008
City of Roanoke
Commercial Robbery, 2005-2008
I
45
40
~ 35
(J
..
Q)
Ern 30
S'~ 25
U~
'O.g 20
~ a: 15
..c
E 10
:l
Z
5
o
2005
2006
2007
2008
Year
I
478
City of Roanoke
Larcenies, 2005.2008
I
5000
4500
(ij 4000
'0
... 3500
ell
E III 3000
E.~
0'"
U~ 2500
.....c
00 2000
liiC:::
.c 1500
E
:::l 1000
Z
500
0
2005 2006 2007 2008
Year
I
I
I
I
I
479
Department Statistics
2005 2006 2007 2008 % Ine/Dee
Calls for Service 88983 88566 88527 90771 ~
Officer Initiated Calls 2427 3426 4432 4869 :1_00Jl2~2J
Arrests 6461 7242 7814 10346 ~
Summonses 13980 18699 19071 21824 ~
Traffic Stops 14731 19529 19712 20794 ~
Domestic Calls for Service 3403 2926 3197 2306 ~
The Council commended the Police Department and expressed appreciation for
the initiative taken to fight crime as well as provide education for the citizens.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-POLlCE-YOUTH: The City Manager submitted a written
communication recommending acceptance of the Juvenile Accountability Block Grant
Award from the Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38345-020209) A RESOLUTION authorizing acceptance of a Juvenile
Accountability Block Grant from the Virginia Department of Criminal Justice Services on
behalf of the City, authorizing the City to serve as the fiscal agent for distribution of the
grant proceeds, and authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant and applicable laws, regulations, and
requirements pertaining thereto.
(For full text of resolution, see Resolution Book No. 73, page 112.)
480
Council Member Mason moved the adoption of Resolution No. 38345-020209. I
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38346-020209) AN ORDINANCE to appropriate local match funding and
funding from the Commonwealth of Virginia Department of Criminal Justice Services for
the Juvenile Accountability Block Grant Program, amending and reordaining certain
sections of the 2008-2009 General and Grant Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 113.)
Council Member Mason moved the adoption of Budget Ordinance No. 38346-
020209. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers- 7.
I
NAYS: None-O.
BUDGET-GRANTS-SCHOOLS: The City Manager submitted a written
communication recommending acceptance of the Safe Routes to School Project Grant
from the Virginia Department of Transportation.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38347-020209) A RESOLUTION authorizing the acceptance of a Virginia
Department of Transportation Safe Routes to School (SRTS) Project Grant from the
Virginia Department of Transportation (VDOT); approving and ratifying the execution of
Grant documents; and authorizing the City Manager to execute any necessary
additional documents, provide any additional information, and to take any necessary
actions to obtain, accept, receive, implement, and administer such VDOT Grant, upon
certain terms and conditions.
(For'full text of resolution, see Resolution Book No. 73, page 114.)
I
481
I
Council Member Mason moved the adoption of Resolution No. 38347-020209.
The motion was seconded by Council Member Trinkle.
Helen Davis, 45 Patton Avenue, N. E., appeared before the Council to inquire
about the outcome of the approved request for bicycles and helmets for Safe Routes at
Forest Park Elementary School; whereupon, the City Manager advised that the grant
was the same original one written to include Forest Park Elementary and Lucy Addison;
however, the requested appropriation only includes Lucy Addison, not Forest Park. She
further advised that by the time the grant was approved, the Schools had decided to
close Forest Park and therefore, no money was appropriated for Forest Park. Ms.
Burcham agreed to provide Ms. Davis with the name of individual at the Schools
responsible for providing bicycles and helmets.
There being no additional questions and/or comments by the Council, Resolution
No. 38347-020209 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
I
Council Member Mason offered the following budget ordinance:
(#38348-020209) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation to the Infrastructure Improvements - Lucy Addison Middle
School project, amending and re-ordaining certain sections of the 2008-2009 Capital
Projects Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of resolution, see Ordinance Book No. 73, page 115.)
Council Member Mason moved the adoption of Budget Ordinance No. 38348-
020209. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers- 7.
NAYS: None-O.
BUDGET-GRANTS-YOUTHS: The City Manager submitted a written
communication recommending acceptance of the Summer Food Program Grant from
the United States Department of Agriculture Food and Nutrition Service.
I (For full text, see communication on file in the City Clerk's Office.)
482
Council Member Trinkle offered the following resolution:
I
(#38349-020209) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the United States Department of Agriculture Food and
Nutrition Services and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 73, page.116.)
Council Member Trinkle moved the adoption of Resolution No. 38349-020209.
The motion was seconded by Council Member Mason, and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38350-020209) AN ORDINANCE to appropriate funding from the federal
government for the Summer Food Program, amending and reordaining certain sections
of the 2008-2009 Grant Fund Appropriations, and dispensing with the second reading I
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 117.)
Council Member Mason moved the adoption of Budget Ordinance No. 38350-
020209. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Nash, Price, Rosen" Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-FIRE/EMS-GRANTS: The City Manager submitted a written
communication recommending acceptance of the Assistance to Firefighters Grant from
the Federal Emergency Agency (FEMA).
(For full text, see communication on file in the City Clerk's Office.)
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483
Council Member Mason offered the following resolution:
(#38351-020209) A RESOLUTION accepting the 2008 Assistance to Firefighters
Grant offer made to the City of Roanoke Fire-EMS Department, and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 73, page 117.)
Council Member Trinkle moved the adoption of Resolution No. 38351-020209.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38352-020209) AN ORDINANCE to appropriate local match funding and
funding from the federal government for the Assistance to Firefighters Program,
amending and reordaining certain sections of the 2008-2009 Capital Projects,
Department of Technology and Grant Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 118.)
Council Member Mason moved the adoption of Ordinance No. 38352-020209.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending Acceptance of the Western Virginia Workforce
Development Board Workforce Investment Act Statewide Grant.
(For full text, see communication on file in the City Clerk's Office.)
484
Council Member Mason offered the following resolution:
(#38353-020209) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act funding of $7,691.00, and authorizing
the City Manager to execute the requisite documents necessary to accept the funding.
(For full text of resolution, see Resolution Book No. 73, page 119.)
Council Member Trinkle moved the adoption of Resolution No. 38353-020209.
The motion was seconded by Council Member Mason.
Vice-Mayor Lea inquired about the diversity on the Board; whereupon, the City
Manager advised that she will provide an update on the membership to the Council.
There being no additional questions and/or comments by the Council, Resolution
No. 38353-020209 was adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers- 7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38354-020209) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the FY09 Workforce Investment Act Statewide Grant,
amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73. page 120.)
Council Member Mason moved the adoption of Ordinance No. 38354-020209.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY EMPLOYEES-PENSION: The City Manager submitted a written
communication recommending consideration of a proposed retirement incentive option
for City employees.
(For full text, see communication on file in the City Clerk's Office.)
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485
Council Member Mason offered the following ordinance:
(#38355-020209) AN ORDINANCE approving and adopting a Retirement
Incentive Option for City employees eligible for retirement; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73. page 121.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38355-020209. The
motion was seconded by Council Member Nash and adopted by the following vote:
AYES: Council Members Nash, Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
COMMENTS BY THE CITY MANAGER:
STAR TROLLEY: The City Manager reported that ridership for the Star Line
Trolley was doing well, that the Trolley recently expanded its route, and that staff will
continue to monitor its success. She added that on Wednesday, March 4 from
9:00 a.m. - to 12:00 Noon, the City will host another Career and Lifestyle Fair at
Roanoke Civic Center Exhibit Hall, similar to the one held in December 2008. She
recounted that in December, the City had more than 1,000 people in attendance and in
addition to City's participation, Roanoke and Botetourt Counties and-the City of Salem
will also be participating. In addition, she commented that the event would be
sponsored by The Renick Group, Express Employment Professionals and WDBJ-7. She
also said that the City was pleased to offer the event for the second time and that the
City would continue to offer similar events on a quarterly basis to make sure people
were aware of jobs available.
Ms. Burcham announced that every Monday at 4:00 p.m., at the City's Economic
Development Office at 117 Church Avenue, job seekers are invited to attend a special
session and seek counsel from recruiting experts. Additionally, she said that on
Tuesday, February 3 at 7:00 p.m., on Blue Ridge PBS, "JobQuest" will air its second
show assisting job seekers throughout Western Virginia. She added that last month's
episodes yielded over 300 calls to the phonebank, and that WDBJ-7, Roanoke Times
and the Roanoke Valley Society of Human Resource Managers were also partnering in
the television event.
486
Also, she mentioned that Roanoke has been invited to participate in the Creative I
Communities Leadership Project, which is based on the research of Dr. Richard Florida,
and that information was sent out last week to the public about the program, adding that
Roanoke is one of only three cities the group will be working with in this capacity - the
other two are Vancouver and Bloomington, Illinois. In addition, the City Manager said
that the project calls for 30 "creative connectors" to participate in using data and
frameworks to create sustainable projects around Florida's 4 T model of community
development - technology, talent, tolerance and territory assets. Furthermore, she said
people are asked to submit an application at www.roanokeva.Qov/creative, and that staff
have already received applications from eight people.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
NATIONAL LEAGUE OF CITIES: Vice-Mayor Lea acknowledged that the City
Manager received notification last week from the National League of Cities and asked
her to speak to the position that she was appointed to; whereupon, the City Manager
advised that the International City County Management Association, was asked by the
National League of Cities to name seven City Managers from across the country to
serve on seven different NLC committees. The City Manager noted that she was
chosen to serve as a representative of ICMA on the Human Development Committee
and stated that she was honored to represent her profession and to serve.
I
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION: The Mayor
called attention to the expiration of the three-year term of office of Carl H. Kopitzke on
March 31,2009; whereupon, he opened the floor for nominations:
The name of Carl H. Kopitzke was placed in nomination.
There being no further nominations, Mr. Kopitzke was reappointed as a member
of the Parks and Recreation Advisory Board for a term of three-years ending June 30,
2012, by the following vote:
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487
FOR MR. KOPITZKE: Council Members Nash, Price Rosen, Trinkle, Lea,
Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-LOCAL OFFICE ON AGING ADVISORY
COUNCIL: The Mayor called attention to the expiration of the one year term of office of
Robin Murphy-Kelso as the City's representative on the Local Office on Aging Advisory
Council on February 28,2009; whereupon, he opened the floor for nominations.
The name of Robin Murphy-Kelso was placed in nomination.
There being no further nominations, Ms. Murphy-Kelso was reappointed as the
City of Roanoke's representative on the Local Office on Aging Advisory Council for a
one-year term ending February 28,2010, by the following vote:
FOR MS. MURPHY-KELSO: Council Members Nash, Price Rosen, Trinkle, Lea,
Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER COMMISSION:
The Mayor called attention to a vacancy on the Roanoke Civic Center Commission
created by the resignation of Juan Motley for a term ending September 30, 2009;
whereupon, he opened the floor for nominations:
The name of John C. Cook was placed in nomination.
There being no further nominations, Mr. Cook was appointed as a member of the
Roanoke Civic Center Commission to fill the unexpired term of Juan Motley ending
September 30,2009, by the following vote:
FOR MR. COOK: Council Members Nash, Price Rosen, Trinkle, Lea, Mason and
Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor called attention to
the expiration of the three-year terms of office of Jason Bingham, Mae Huff and Todd
Putney as Trustees of the Roanoke City School Board on June 30, 2009.
The Council instructed the City Clerk to advertise the three upcoming vacancies
with a deadline for receipt of applications at 5:00 p.m., on Tuesday, March 10,2009.
At this point, Council Member Price left the meeting. (3:44 p.m.)
488
At 3:44 p.m., the Mayor declared the Council Meeting in recess for continuation I
of a Closed Meeting in the Council's Conference Room, Room 451.
At 5:15 p.m., the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding, and all Members of the Council in attendance, with the
exception of Council Members Price and Trinkle. (Council Member Trinkle left during
the Closed Meeting.)
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Nash, Rosen, Lea, Mason and Mayor Bowers-5.
NAYS: None-O.
(Council Members Price and Trinkle were absent.)
There being no further business, the Mayor declared the Council Meeting I
adjourned until Friday, February 13 at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building for its Annual Financial Planning Work Session.
Monday, February 2, 2009 meeting of the Roanoke City Council reconvened on
Friday, February 13, 2009, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, for the Council's Annual
Financial Planning Session, with Mayor David A. Bowers presiding.
FOR MR. COOK: Council Members Nash, Price Rosen, Trinkle, Lea, Mason and
Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-SCHOOLS: The Mayor called attention to
the expiration of the three-year terms of office of Jason Bingham, Mae Huff and Todd
Putney as Trustees of the Roanoke City School Board on June 30,2009.
The Council instructed the City Clerk to advertise the three upcoming vacancies
with a deadline for receipt of applications at 5:00 p.m., on Tuesday, March 10,2009.
At this point, Council Member Price left the meeting. (3:44 p.m.)
At 3:44 p.m., the Mayor declared the Council Meeting in recess for continuation I
of a Closed Meeting in the Council's Conference Room, Room 451.
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489
At 5:15 p.m., the Council meeting was reconvened in the Council Chamber,
Mayor Bowers presiding, and all Members of the Council in attendance, with the
exception of Council Members Price and Trinkle. (Council Member Trinkle left during
the Closed Meeting.)
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Nash, Rosen, Lea, Mason and Mayor Bowers-5.
NAYS: None-O.
(Council Members Price and Trinkle were absent.)
There being no further business, the Mayor declared the Council Meeting
adjourned until Friday, February 13 at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building for its Annual Financial Planning Work Session.
Monday, February 2, 2009 meeting of the Roanoke City Council reconvened on
Friday, February 13, 2009, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, for the Council's Annual
Financial Planning Session, with Mayor David A. Bowers presiding.
PRESENT: Gwendolyn W. Mason, Alvin L. Nash, Anita J. Price, Court G.
Rosen, David B. Trinkle (arrived late), Sherman P. Lea, and Mayor David A. Bowers 7.
ABSENT: None-O.
OFFICERS/CITY STAFF PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie
M. Moon, City Clerk; and Sherman L. Stovall, Director, Office of Management and
Budget.
BUDGET: The Mayor advised that prior to engaging in the City's fiscal year
budget study, the Council holds a Financial Planning Session each year which allows
City staff to review basic information and financial projectio~s.
FY 2009 Budoet - Update
The Director of Finance reviewed the following projected information regarding
revenue performance, key expenditure issues and strategies to address budget issues.
490
Agenda
I
i!lil FY 2009 Budqet - Update
o Projected Revenue Performance
o Key Expenditure Issues
o Strategies to Address Budget Issues
11III FY 2010 Budqet - Update
o Revised Revenue Estimates
o Priority Expenditures
o Budget Balancing Status
o Budget Balancing Strategies
o Potential Program/Service Reductions
Agenda
EJ Capitallmorovement Program
o Infrastructure Project Information
o Potential Priority Projects (Not in CIP)
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491
I
Revenue Budget by Major Category
Fiscal Year 2009
r'''T':'h~-'i't''"."'P.-.:; ;}lei
III Real Estate Tax $79.1M
Intergovernmental $68.7M Pre pared
LlI rood
Personal Property $22.5M s%
IilI
Gl Sales $21.3M
Ell Business License $12.8M
[3 Prepared Food $12.1M Charges for
Services
IilI Charges for Services $1O.8M .%
lAifity
CI Utility $ 9.6M .%
0 Other Local Taxes $ 4.9M Intergovt
Other $18.1M s% 26%
IJl
0 TOTAL $259.9M
I
FY 2009 - Projected Revenue Performance
Current Projections Compared to Current Estimate
,- .;.....-'SC<FJSQ;\ms> ,.~ " :1
Category $ Growth! % Growthl (Decline)
(Decline)
Real Estate Tax $300,000 0.4%
Personal Property Tax (1,763,000) (9.2%)
Consumer Utility Tax (130,000) (1.4%)
Cigarette Tax (469,000) (14.9%)
Recordation Tax (384,000) (30.6%)
Prepared Food Tax (519,000) (4.3%)
Bank Stock Tax (200,000) (25.0%)
Telecommunications Tax (340,000) (4.3%)
Other Local Taxes 56,000 0.1%
Intergovernmental 137,000 0.2%
Permits, Fees, and Licenses (173,000) (13.7%)
Fines and Forfeitures (125,000) (8.1%)
Charges for Services (170,000) (1.6%)
Other Revenues L9..QQQJ (0.7%)
Total ($3,789,000) (1.5%)
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Revenue Budget by Major Category
Fiscal Year 2009
I
,- ._,_ -, ~~_ -.'_,'N_.._. _"'~_'_""
t':'1'f.;";'r>'FY0'0.~hiUtiif_&Nl6fi!0JiiM:'.;x,;;t
fa Real Estate Tax $79.IM
El Intergovemmen tal $68.7M Prepared
Food
Personal Property $22.5M 5%
fiil
g Sales $21.3M
0 Business License $12.8M
0 Prepared Food $12.1M Charge 8 for
Sa rvice"
D Charges for Services $1O.8M 4%
Utility
Lll Utility $ 9.6M 4%
0 Other Local Taxes $ 4.9M Inmrgovt
Other $18.IM 5% 26%
I]
0 TOTAL $259.9M
Changes in FY09 Revenue Projections
December to February
I
.
r..-":,,'; C'.;,_.".,-;
'<<:1
Category Revision to FY09
Projections
Revenue Under Estimate ($3,354,000)
Anticipated in December
General Property Tax' (991,000)
~herLocaITaxes' (274,000)
Grants in Aid Commonwealth 311,000
~her Revenues (29.000\
Total Revisions ($435,000)
Revenue Under Estimate ($3,789,000)
Anticipated in February
. Declining local taxes negatively impact funding to be shared with
Roanoke City Public Schools by approximately $1.18M
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493
FY 2009 - Identified Expenditure Issues
~ ~ .,;;;;;;;;.;;..~;'~;;
I!iI Identified Expenditure Issues - $3.437.447
o State Reductions
o Workers' Compensation - Medical and Wages
o Comprehensive Services Act (CSA)
o Interest Expense Fall Bond Issuance
o Registrar/Electoral Board
o Weed and Trash Abatement
o Other/Miscellaneous
" Across Department Boundaries
FY 2009 - Identified Expenditure Issues
Contingency Plans ... .
h}40fffi,"_-..ff" ...'.' .. "',.....+4 :.....'<<01
[] Identified Resources - $3.895.986
o City Manager Contingency
o Frozen Travel and Expendable Equipment Purchases
o Frozen Technology Capital Funding
o Frozen Fleet Replacement Funding
o Position Tumover Savings
o Juvenile Residential Detention
o Health Department (Based on State reduction)
Summarv Expenditures
[] Identified Issues - $3,437,447
[] Identified Resources - $3,895,986
Revenue Budget - ($3.789.000)
o Results in reduced transfer to Schools based on lower tax revenue
o Freeze spending/expenditure reductions
o Use budget stabilization reserve
10
494
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Projected Revenue Growth
FY 2010 Revenue Estimates
I
<--, -".=' ,
Preliminary (December) Revised (February)
Category $ Preliminary Growlh! % Growth! $ Revised Growth! Decline % Growthl
(Decline) (Decline) (Decline)
Real Estate Tax 983,000 1.3% $1,046,000 1.3%
Personal Property Tax (1,741,000) (9.1%) (3,479,000) (18.2%)
Public Service Tax 137,000 3.6% 147,000 3.9%
Sales Tax (403,000) (1.9%) (186,000) (0.9%)
Cigarette Tax (250,000) (7.9%) (412,000) (13.1%)
Reoordation (323,000) (25.7%) (422,000) (33.6%)
Business License (229,000) (1.8%) (229,000) (1.8%)
Prepared Food Tax 66,000 0.5% (286,000) (2.4%)
8ank Stock (208,000) (26.0%) (208,000) (26.0%)
Telecommunications Tax (181,000) (2.3%) (340,000) (4.3%)
Other Local Taxes (16,,000) (0.1%) 17,000 0.1%
Fines and Forfeitures (145,000) (9.4%) (117,000) (7.6%)
Intergovernmental (1,238,000) (1.8%) (476,000) (0.7%)
Charges for Services (75,000) (0.7%) (88,000) (0.8%)
Other Revenues .33..QQQ .LJ% m..oool u.a%l
Total ($3,590,000) (1.4%) ($5,132,000) (207~)
Changes in FYI0 Revenue Estimates
Preliminary to Revised
I
Category Revision to Estimate
Revenue Decline Adopted ($3,590,000)
FY09 to Preliminary FY10
General Property Tax (1,665,000)
Other Local Taxes (524,000)
Grants in Aid Commonwealth 762,000
Other Revenues U15JlQ.Q.}
Total Revisions ($1,542,000)
Revenue Decline Adopted ($5,132,000)
FY09 to Revised FY10
12
I
495
I
FY 2010 - Priority Expenditures
~.~,~::;.;~
~ Roanoke City Public Schools
o Based on 36.42% local taxes ($2,087,558)
o First increment of funding (09) 500,000
[] Subtotal ($1,587,558)
o Second $500,000 installment not included for FY201 0 and
is the first priority once budget balanced
o Council adopted resolution to support additional
incremental funding of $500,000 per year FY09 - FY13,
subject to funding availability,
o Total planned transfer of $61 ,759,903
13
I
FY 2010 - Priority Expenditures
,,', 'f;..."""0.S!.'ygr:;os: . .~.
o Debt Service Fundinq - $945.000
o Annual funding amount needed to keep pace with planned debt
issuance over the next five years
o Build debt service funding prior to debt issuance
o Focus is on leveling the amount of annual incremental
funding that is added to the budget to support debt service
o Strategy results in excess debt service funding, prior to
debt issuance, that can be used for one-time capital or
other needs
14
I
496
I
I
--.J
j
I
I
1
I
I
I
,
J
Capital Improvement Program
I
.
1 " ",'~""~",'.[n';"'T:V(J"t
;<"'>;"'.;-"'%'0/\;11
FY 2010
FY 2012
!Roanoke Ri\6r Flood Reduction $ 2,455,000 Library Master Plan 1$ 2,750,000
'Parks and Recreation Master Plan 7,000,000 Roanoke Ri\er Flood Reduction I 1,300,000
School Roofs 2,500,000 Parks and Recreation Master Plan ! ! 15,000,000
Bridge Reno\ation 1,050,000 Digital Radio Upgrade I 4,800,000 ,
Curb. Gutter, Sidewalks Ii 2,250,000 I I
I 1$ 23,850,000 I
! $ 15,255,000 I I
I ! I
FY2011 FY 2013
Library Mas tar Plan $ 10,442,000 Roanoke Ri\er Flood Reduction $ 1,200,000
Roaooke Ri\er Flood Reduction , 1,800,000 1
Parks and Recreation Master Plan : 8,000,000 !
R!gital Radio Upgrade 1,308,000 --j
, , I FY 2014
. 1$ 21,550,000 I
i'
Roanoke Ri\6r Flood Reduction
I
613,000 I
Previously planned $1,050,000 in FY 2010 for Digital Radio.
Grant funding in the amount of $633,600 received with local
Match of $158,400, for total of $792,000
15
Incremental Debt Service Funding
I
d
"';Y;i"';";";.~..;:..:_;~
Additional Debt Excess
Debt Service Projected Debt
Fiscal Service Funding Debt Service
Year Funding Available Service Funding
2009 -------- 24,025,019 22,360,171 1,664,848
2010 945,000 24,972,794 23,372,154 1,600,641
2011 945,000 25,913,694 23,617,452 2,296,242
2012 945,000 26,859,094 25,465,668 1,393,427
2013 945,000 27,803,944 27,729,535 74,409
2014 -------- 27,806,244 26,427,519 1,378,725
Excess debt service funding used to fund one-time capital or other needs
and will be primarily designated as source for capital funding
commitments to Center-in-the-Square, Science Museum, Harrison
Museum, and YMCA
16
I
497
I
Debt Service Funding
Without incremental debt service funding
. ~
L"Y7it\Ihl&'::'Y?~i/.' ~~:':;fi1!kw.t:.':~d1
Incremental Debt Excess
Debt Service Projected Debt
Fiscal Service Funding Debt Service
Year Funding Available Service Funding
2009 ----- 24,025,019 22,360,171 1,664,848
2010 ----- 24,027,794 23,372,154 655,640
2011 ----- 24,023,694 23,617,452 406,242
2012 ----- 24,024,094 25,465,668 (1,441,574)
2013 ----- 25,465,518 27,729,535 (2,264,017)
2014 ----- 27,729,535 26,427,519 1,302,016
I
Alternate
Capital Improvement Program
f?/Eft>'V/iG'
FY 2010
FY 2012
Roanoke River Flood Reduction $ 2,455,000 Library Master Plan $ 10,442,000
ParKs and Recreation Master Plan 7,000,000 Roanoke River Flood Reduction 1,300,000
School Roofs 2,500,000 'Digital Radio Uegrade 4,600,000
~dge Renovation 1,050,000
Curb, Gutter, Sidewalks 2,250,000 $16,542,000
1$ 15,255,000
FY2011 FY2013
I Roanoke River Flood Reduction $ 1,200,000
: Roanoke River Flood Reduction , 1,600,000 Library Master Plan 2,750,000
. ParKs and Recreation Master Plan i I 8,000,000 I ParKs and Recreation Master Plan 15,000,000
'Digital Radio Upgrade :1 1,308,000 I $ 18,950,000 I
i : I I
! I i $ 11,108,000 I FY 2014 I
: f
:Roanoke River Flood Reduction : 1$ 613,000 I
i I
Library Master Plan
Shifts $1 0.442M from FY 2011 to FY 2012
Shifts $2.750M from FY 2012 to FY 2013
Potential to reduce incremental debt service funding
from $945,000 to approximately $500,000 - FY 2010.2013
Parks/Recreation Master Plan
Shifts $15M from FY 2012 to FY 2013
18
I
498
~
i
I
I
I
I
I
I
I
I
~
Debt Policies
I
. ". ,. ,"'.~' _..,' . ~
1_<L;k-riJtA;rJJ%i:T:;;:\i\ill!WJ'.""riW;;fft'~'jf
lEI Tax-supported general obligation debt service will not
exceed 10% of General Fund expenditures.
l'lil Net bonded debt will not exceed 5% of the assessed
value of real estate.
o Net Bonded Debt is general obligation debt for the City
and School Board, exclusive of Parking Enterprise Fund
debt and the amount available in the Debt Service Fund.
E:I Tax-supported debt will be structured such that not less
than 50% of aggregate outstanding debt will be retired
within ten years.
o Note: Ratios that follow include all tax-supported debt -
GO bonds, VPSA, Literary Loans, aZAB, and Capital
Leases.
Results in accordance with debt policies are included in
Appendix.
19
Debt Capacity After Planned Future
Debt Issuances
(in millions)
, 140
130
120
110
100
90
80
70
60
50
40
30
20
10
2010
. Debt Ca cit 3.371
I
,"'.'
/:/-/<4'-.;;1
Debt capadty is based on debt service payments not exceeding 10% of General Fund expenditures,
Debt capadty is based on 5,5% interest.
20
I
I
I
I
499
Future General Fund Debt Service Requirements and Projected Funding
I
Available for Debt Service
I
25
20
15
10
5
I
~ _ Adjusted Debt SeNce 23.372 23.617 24.364 25.884 24.632 20.610
Requirements Upon Issuance
-+- Projected Funding Available for 24.528 25.023 25.524 26.024 26.026 26.023
Debt SeNce
I Excess Capadty
1.1561
1.4061 1.140 I
0.140 1 1.3941 5.4131
21
FY 2010 - Priority Expenditures
........;..!
o Emplovee Compensation and Benefits - $2,313,000
o Medical Insurance - $796,000
[] Remaining 6 months of January 2009 increase
[] 10% anticipated increase January 2010
o Dental Insurance - $17.000
[] Remaining 6 months of January 2009 increase
[] 5% anticipated increase January 2010
o Planning target for enhancements to employee
compensation not established and no anticipated increase in
retirement contribution rate
22
500
FY 2010 - Priority Expenditures
I
" . ,~~~ ..=== .w..~ ^'~~'~ .'~
I <~' ;.;r;;~i'fJi{~'''"-''''''''''''''''~~'~.b:'''~\F'F'iJ
Ii Employee Compensation and Benefits (Continued)
.
J
o Workers' Compensation - $750,000
[J Expenses have exceeded initial established budget in
prior years and will exceed initial budget in current year
o Turnoyer SaYinQs Reduction - $750,000
[J Budget approximately $2.6 million in position turnover
savings
[J Lower rate of position turnover and prior position
adjustments have had an impact on actual turnover
savings
[J Additional position adjustments in FY 2010 will also impact
turnover savings
23
FY 2010 - Priority Expenditures
I
o Inflationary Costs - $665.000
o Assumes 50% of adjusted FY 2009 total
o Includes utilities, social service programs, etc
1m Expanding Programs
I 0 Planning number not established due to budgetary constraints
!
o Increasing Fund Balance
o Planning number not established due to budgetary constraints
24
I
I
I
I
I
---1
501
FY 2010 - Priority Expenditures
~-=~~--
!lll Capital Maintenance and Equipment - $1,010,202
o Equipment Replacement - $227.803
m Target - $3,000,000
" Current Funding - $2,772,197
o Building Maintenance - $126.666
" Target - $1,000,000
" Current Funding - $873,334
" Prior Building Condition Assessment Study identified
approximately $8 million in capital maintenance needs
o Technology -$237.844
" Target - $1,500,000 - $2,000,000
" Current Funding - $1,262,156
o Street Pavinq - $417.889
" Target - $3,500,000 (Based on FY 2009 estimate)
" Current Funding - $3,082,111
25
Budget Balancing Status
.
r-..--.'" '-"<.-:-":11
December February
Revenue ($3,590,000) ($5,132,000)
Growth/(Decline)
Additional Priority ($2,637,653) ($3,345,644 )
Expenditures
Total Out of Balance ($6,227,653) ($8,477,644)
Amount
26
502
I
I
I
I
I
I
I
I
I
----i
,
,
--.J
Strategies for
Budget Balancing
I
I~y~;;.;,;:;;:;;::::;:;;";;~;
[J Absorb inflationary cost increases to the extent
possible
[J Identify potential program/service level reductions
o Enhanced review of program/service cost and priority
[J Proyide retirement incentive to employees eligible for
retirement
[J Reduce required incremental debt service funding by
revising schedule of planned debt issuance
[J Deferring incremental funding for capital maintenance
and equipment replacement 27
Peer Jurisdiction Strategies for
Budget Balancing
I
,..,
[J Position reductions
[J Freezing vacant positions
[J Service/program reductions
o Across-the-board reductions or targeted percentage
reductions
[J Reprioritizing capital projects
[J Use of fund balance
28
I
I
I
I
503
Expenditure Budget By Major Category
Fiscal Year 2009
I ,:,:~",w: "v,',~;"",;
[J Schools $70.1M
I 0 Public Safety $61.8M All Other
3%
[J Health & Welfare $39.9M
I Ell Public Works $25.9M
[J Debt Service $1404M
Ell General Gov. $13.3M Community
I Oov.
[J Parks, Rec. & Cult. $11.4M Parks, Rec.& 2%
Judicial Admin. $ 8.1M Cultural
! 0 4%
J 0 Community Dev. $ 6.0M
---1 [] Capital Projects. $ 204M
Public Vlbrka
0 All Other $ 6.6M 10%
0 TOTAL $259.9M
29
State
Constitutional Office Reductions
--.J
Pass on State reductions to Constitutional
Offices
o Sheriff/Jail - $478.000
o 7% reduction in Compensation Board Funding
o Commonwealth's Attornev - $57.000
o 7% reduction in Compensation Board funding
o Treasurer - $21.000
o 10% reduction in Compensation Board funding
o Commissioner of the Revenue - $18.000
o 10% reduction in Compensation Board funding
30
504
Potential
Program/Service Reducti.2?S~.
-- . -'-"""i(('0k<; ;71'0__161
I
[l General Proarams/Services
DArts Festival- $137,800
D Law Clerks Circuit Court Judges - $49,200
. Circuit Court Judges voluntarily agreed to reduce one Law
Clerk position
o External Agencies - $64,000
Total funding of $3,200,000
Reduction in funding - Human Service Advisory, Roanoke
----! Arts Commission, Event Sponsorship, Program
Sponsorship based on 2.0% decline in overall budget
D Publications - $29,500
Suspending production of Annual Report
. Evaluating internal publications and Citizen Magazine
I
I
I
I
----!
31
Potential
Program/Service Reduct~ons
I
I
o Social Service/Human Service
o Juvenile Justice - $723,146
. Restructure of V JCCCA Program
. Program funded at level that meets State maintenance of effort
requirements
o State/Local Hospitalization Program - $61,600
. Local match for State program for hospitalization costs for indigent
. Governor proposed eliminating program
o Library
D Collection Materials - $350,839
. Reduction in funding
o Bookmobile - $60,000
o Virginia Room - $212,975
. Restructure staffing based on hours of demand for services
o Law Library - $58,700
o Programs, Advertising, Technology - $143,000
. Reduction in funding
32
I
I
I
I
505
Potential
Program/Service Reduct~9n~ ~
1,",,;.'''';;,~)gjlll!.I.:.~~:~'~,:l
[] Parks and Recreation
o Park Mowing - $406,996
Current mowing cycle every 7 days for athletic fields and 10-14
days for parks
Evaluate reducing frequency of mowing cycle
o Horticulture and Beautification - $736,099
o School Fitness Centers - $73,480
(
o Aquatics Program (Municipal Pools) - $138,660
o Youth Services Program - $575,153
. Restructure of program activities
o Urban Forestry -$686,950
o Restructure of program or contracting
33
Potential
Program/Service Reduct~ons
t'
[] Police
o Mounted Patrol- $251,410
. Suspend or restructure program
o Police Cadet Program - $41,173
o School Resource Officers
. Could potentially reduce by 2 to 4 officers
D Fire-EMS
----1 D Roanoke Emergency Medical Services (REMS) - $80,000
. Volunteer component of EMS providing less hours of support
o Department Pagers -$29,510
. Pagers provided for on-call
34
506
~
Potential
Program/Service Reductions
t;;;;;:;;;;;;:= ==:~';'< ,;;;
~ Human Resources/Emplovee Proarams
o leMA Savings Plan Match - $1,068,000
. Suspend match for one year
. Match employee contributions up to $25 per pay period
o Flexible Spending Match - $60,000
. Match employee contributions $5 per pay period
I
[] Public Works
o Median and Right-of-Way Mowing - $610,486
. Current mowing cycle every 14 days
. Evaluate reducing frequency of mowing cycle
o Flags and Decorations - $36,825
35
Potential
Program/Service Reductions
I
,."C"
,
.~\\"td>0\Xi&;d*>>.', : I
[] Other
o Identified Staffing Reductions - $504,892
o Public Transportation (GRTC-Valley Metro) -$1,424,509
. Evaluate adjustments to level of service
. Increase in monthly fee Campbell Court Garage from $55 to
$60
o Civic Center Subsidy - $450,000
o Incremental Debt Service Funding - $445,000
o Sheriff's Department Law enforcement $176,584
Total Program/Service Reduction Identified - $9.9 million
Staff Recommendations - $5.2 million
36
I
I
I
I
507
Potential
Program/Service Reduct~()ns
t,""A".)"F*.RM.i}~_
Additional suggestions from
City Council?
~
37
". ,', ., .
l/,yt"'00GB8i1iVAt8PSTi/; ";':::.iJiytiDib ",' : "]C"l
Capital Improvement
., Program
I
~
38
508
Alternate
Capital Improvement Program
I
, .' ,',' ~_~.,k._ U".~,,~
1.'<&ih0,0SiWJJi,;""'!i:/\'{"i!i>;.H;;f.MV""'!;;S/t".JJ','j
FY 2010
FY 2012
IRoanoke River Flood Reduction 1$ 2,455,000 ILibrary Master Plan $ 10,442,000
fparks and Recreation Master Plan i 7,000,000 ! Roanoke River Flood Reduction 1,300,000
School Roofs I 2,500,000 I Digital Radio Ull9rade 4,600,000 I
~dge Renovation I 1,050,000 I
Curb, Gutter, Sidewalks I 2,250,000 I $16,542,000
, I 1 I I
1$ 15,255,000 I I 1
I I I I! I
I FY2011 I I FY 2013 I
: I IRoanoke River Flood Reduction $ 1,200,000
Roanoke River Flood Reduction I 1,800,000 [Library Master Plan 2,750,000
Parks and Recreation Master Plan i I 8,000,000 I Parks and Recreation Master Plan 15,000,000
,Digital Radio Upgrade i i 1 ,308,000 I $ 18,950,000
; I I !
\ \ $ 11,108,000 I
I'
! :
I FY2014 I
'Roanoke River Flood Reduction : 1$ 613,000 I
i:
Library Master Plan
Shifts $1 0.442M from FY 2011 to FY 2012
Shifts $2.750M from FY 2012 to FY 2013
Potential to reduce incremental debt service funding
from $945,000 to approximately$500,000
Parks/Recreation Master Plan
Shifts $15M from FY 2012 to FY 2013
39
Identified Infrastructure Needs
Not Currently Supported i~ ~IP,.
I 'z;."y,;;iY;V
I
i".,'J;
o Neighborhood Storm Drains - $60 million
o Engineering Division can program $3.5 - $5 million annually
o Bridoe Renovation - $6.4 million
o Appropriated $1.7 million FY 2009, with $1.1 million planned in FY 2010
o Engineering Division can program $2-3 million annually
o Curb. Gutter Sidewalk Prooram - $14 million
o Based on backlog of requests
o Appropriation of $2.25 million planned in FY 2010
o Engineering Division can program $1 million annually
o Streetscape Proiects - $750.000 to $1 million annuallv
o Provide for one downtown block and one village center annually
I
--.J
40
I
I
I
I
!
I
I
I
---1
509
Other Potential Priority Projects
Not in eIP
"'~=.- ~'"
r8fUJ
o Countryside Property
o Market Building Renovations
o Aviation Drive improvements (beyond funded
amount)
o Potential Conference Center Expansion
Parks and Recreation Master Plan cash funding of approximately $3 million
available for reallocation
Potential use of Economic and Community Development Reserve for a portion
of the Market Building renovations
Potential use of Conference Center Commission Reserves for a portion of the
expansion 41
0' ~.~. _....,_
[Gl\1V?@'tSS__:> ""'h"_A;'.;iC.!
APPENDIX
42
~ ValUltion ofRflli Estate, ~
f...t>>1I WJt Unit, lO%of$6,256,495,314
L\bt awlicable to limitation:
Oty Gn:rnl ClJIigrtion B:n:Is
~FuOODfx:
Civic Facilitie> FuOO
Parking Fund
Total ErItap"ire FuOO L\bt
Sclml B:n:Is
Total BoIIled lliJt
. Less: Available in Dfx Service FmI
I E'nteIpise FuOO SuwrtaI Dfx
- Wtstan VIrginia \\lrtff Auth:rity SuwrtaI Dfx
f...t>>1I Wrt Mirgin
510
I
I
I
I
---1
Legal Debt Margin and
Balance of Outstanding Debt as of June 30, 2008
I
." .
I.... ", """~Uq:00><<.' ',.,,~'c.' _"0'; .;>f'.; .,)
$ 6,256,495,314
625,649,531
133,758,03\ '"
\5,287,865
\6,014,76\ '"
3\,302,626
\63,073,83\ '"
$ 328,134,538
(I, \43,782)
(10,974,76\ )
(26,5%,538)
289,4\9,457
$ 336,230,074
'" In::\ulel Saie> ~Aand:2l:mB &nds
43
Future City and School Debt Service
I
10 City Paid by City . School Paid by City. School Paid by School I
44
I
I
I
I
I
I
I
~
511
Ratio of Debt Service to General and School Fund
Expenditures (10%)
(Reflects Issuance of Planned Future Debt) ~~~=: ::"::;,;:,;:;;;::c::;
City
Proiects
School
Proiects
Overall
o FY 2009
o FY 2010
Iiil FY 2011
k'll FY 2012
o FY 2013
o FY 2014
o FY 2015
4.7%
5.0%
4.9%
4.9%
5.2%
4.7%
3.8%
4.6%
5.1%
5.0%
4.7%
4.4%
4.1%
3.7%
9.3%
10.1%
9.9%
9.6%
9.6%
8.8%
7.5%
Note: Assumes 2% decline in expenditures in FY10, followed
by growth of 2% in FY11 and 3% thereafter.
45
I Ratio of Net Bonded Debt to
Assessed Value of Real Estate (50/0)
(Reflects Issuance of Planned Future Debt) ^',........
');i':)fif/iZWb4F': );,..\'1
City School
Proiects Proiects Overall
0 FY 2009 1.9% 2.5% 4.4%
0 FY 2010 1.9% 2.3% 4.2%
0 FY 2011 1.9% 2.1% 4.0%
0 FY 2012 1.9% 1.9% 3.8%
0 FY 2013 2.0% 1.8% 3.8%
0 FY 2014 1.8% 1.6% 3.4%
0 FY 2015 1.6% 1.4% 3.0%
I
Note: Assumes growth in assessed value of real estate of
1.8% in FY10 and 0.5% in FY11 to FY12 and 1.0%
thereafter.
46
512
Reduction of Aggregate Debt Within Ten Years
(500/0)
(Reflects Issuance of Planned Future Debt)
I
. FY 2009
. FY 2010
. FY 2011
. FY 2012
. FY 2013
. FY 2014
. FY 2015
City
70%
70%
70%
69%
67%
68%
70%
Schools
60%
63%
65%
67%
69%
72%
75%
,,-'." ~.~
l"-'*i+:i',u,':y.'.,'*r:':""""">JJ. ",>:::",.{iiJ:0JiGd
Overall
65%
67%
68%
68%
68%
70%
73%
47
Current Local Tax Rates
I
.
i''','t
Real Estate Tax
Personal Property Tax
Cigarette Tax (20 per pack)
Transient Room Tax 7%
Admissions Tax - General 5.5%
Admissions Tax - Civic Center 9%
L... Prepared Food & Beverage Tax 5%
Short Term Rental Tax 1%
48
I
I
I
I
513
Revenue Options
..':l~
Real Estate $1.19
Personal Property 1 $3.45
I Utility Consumer 12% 1% = $796,000
I Cigarette (20 per pack) $0.54 $.01 = $51,000
I Transient Occupancy 7% $1% = $418,000
I 1% = $82,000
~ Admissions (General) 5.5%
Prepared Food & Beverage 5% 1 % = $2,358,000
Storm water Management Fee 2 $1/month = $1,200,000
Note 1: The Personal Property impact is calculated on the lac'; portion of the tax only; It does not include PPTRA.
Note 2: Nation'; average for stormwaler rees is $3.1 0 per month per household.
49
Real Estate Tax
Value of 1 cent real estate in FY10 is $643,000
o City's share
o Schools' share*
$409,000
$234,000
* School share is 36.42%
50
514
Comparison of Local Tax Rates
for Peer Localities - FY 2008
I
_.. ",.~..~. .~- ~-, ~~ -,
t-~"""~~;">1~'1:-'kdil'!!1iJif8jff:vtt36l
Real Estate $1.09/$0.90
Personal Property $3.45 / $2.66 $4.09 / $3.28 $3.83/ $2.91 $3.50/ $2.73
Prepared Food 5.0% 6.2% 5.2% 4.0%
Transient Occupancy 7.0% 7.4% 6.0% 5.0%
Cigarette (25 pack) $0.54 $0.56 $0.38 $0.00
~ Admissions 5.5% / 9.0% 8.6% 7.8% 5%
Note: Split rates for Real Estate and Personal Property Taxes denote differences in nominal
and effective tax rates based on assessment/sales ratio and assessment basis, respectively.
51
Local Tax Rates of First Cities
FY 2008
I
Roanoke 1.19/1.07 3.45/2.66 5.0%
Hampton 1.06/0.97 4.25/3.32 6.5%
Lynchburg 1.05/0.92 3.80 /3.27 6.5%
Newport News 1.20/0.87 4.25/3.32 6.5%
Norfolk 1.11/0.95 4.20 / 3.28 6.5%
I Portsmouth 1.26/1.15 5.00 / 3.90 6.5%
-1 Richmond 1.20 /1.03 3.70/3.18 6.0%
Sqlem 1.18/0.88 3.20/2.50 4.0%
Roanoke Co. 1.09 / 0.90 3.50/2.73 4.0%
Note: Split rates for Real Estate and Personal Property Taxes denote differences in nominal
and effective tax rates based on assessment/sales ratio and assessment basis, respectively.
7.0%
8.0%
5.5%
7.5%
8.0%
8.0%
8.0%
7.0%
5.0%
52
I
515
I
Budget Development
Historical Overview
E::=::'=;';;;,~.;~~;':;.: ;
tl Over the past four budget cycles:
o Provided additional operating funding to Schools
o Increased support for School Capital Projects
o Enhanced employee compensation
o Allocated additional funding for inflationary costs
o Enhanced selected programs and services
D Libraries, Code Enforcement, Sworn Police Officers,
Greenway Maintenance, Brand Marketing
o Increased debt service funding to support planned capital
projects
o Increased funding for equipment replacement, building
maintenance, technology, and street paving in the operating
budget
D Previously relied on appropriating funding from the fund
balance (General Fund)
53
I
Budget Development
Historical Overview
l-;-<>i"
o Budget balancing facilitated via:
o Moderate growth in local revenue
o Until FY 2009, moderate growth in dedicated state revenue
o Fee adjustments, when appropriate, to recover program costs
o Until FY 2009, made selected reductions based on options submitted
by departments and limited reductions in specific categories
a Unfunded/eliminated limited number of vacant positions, adjusted
program hours/sites, and categorical funding reductions
(administrative supplies, expendable equipment, overtime)
o In FY 2009, made more specific program/service level
adjustments and additional position adjustments
D Eliminated summer intern program, closed two fitness centers,
restructured Police Customer Service window during night shift,
adjusted Fire-EMS resources based on increase in EMS demand,
adjusted Library hours, reduced General Relief program funds
54
D Eliminated 33 positions and unfunded 11 positions
I
516
I
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I
Budget Development
Historical Overview
r=;;;;;;;;;;;;~:",~;,;;; '::;~~
Ell Limited Tax Rate Adjustments
o FY 2006 - Meals tax increased from 4% to 5% - Half of
incremental revenue used to cover debt service for William
Fleming High School renovation
o FY 2007 - Real estate tax decreased from $1.21 to $1.19
and Cigarette tax increased for $.27 to $.54
55
Expenditure Categories
I
PUBLIC SAFETY $ 61,759,110
Building Inspections 845,981
Crisis Intervention Center 629,841
E911 & Wireless Divisions 2,726,691
Fire/EMS 19,880,148
Jail 14,178,463
Outreach Detention 255,262
Police Department 22,719,702
Youth Haven 523,022
HEALTH AND WELFARE $ 39,885,030
Comprehensive Services Act $ 11,329,939
(CSA)
Hospitalization Program 61,626
Human Development Support- 2,009,581
Health Department, Blue Ridge
Behavioral Healthcare, VA
Cooperative Extension
Human Service Agency 598,030
Funding
Human Services Support 366,960
Social Services 25,518,894
56
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517
~
Expenditure Categories (continued)
,
1Ili- ,
PUBLIC WORKS $ 25,992,065 GENERAL GOVERNMENT $ 13,343,067
ADMINISTRATION
Director of Public Works 264,734 Billings & Collections 761,573
Board of Equalization 11,543
Engineering 1,676,438 City Attorney 937,495
Environmental Management 138,644 City Clerk 571,603
Facilities Management City Council 216,767
-Building Maintenance 4,508,436 City Manager 855,992
-Custodial services 1,057,768 1,008,320
City Treasurer
Solid Waste Management 7,125,987 Commissioner of the Revenue 1,086,940
Transportation Electoral Board 324,031
-Engineering & Operations 1,628,480 Employee Health Services 576,269
-Paving Program
-Snow Removal
-Street Lighting
-Street Maintenance
3,082,111
110,280
955,989
5,443,198
57
Expenditure Categories (continued)
GENERAL GOVERNMENT
ADMINISTRATION (continued)
Finance $ 2,116,213
General Services 195,448
Human Resources 1,264,367
Management & Budget 550,317
Management Services 109,486
Municipal Auditing 646,428
Office of Communications 652,809
Purchasing 374,722
Real Estate Valuation 1,082,744
,
!:,,",j.-",':77B8\19JV\$&iS?+.-"/; \' 0:l;;US/"';Z', -:'iII
PARKS, RECREATION AND $ 11,419,036
CULTURAL
Cultural Agency Funding $ 359,620
Libraries 3,830,113
Parks & Recreation
-Administration 1,642,485
-Parks 3,548,996
-Recreation 1,232,715
-Youth Services 605,926
Roanoke Arts Festival 199,181
58
518
Expenditure Categories (continued)
I
~
JUDICIAL ADMINISTRATION $ 8.135.694
Circuit Court 590,154
Clerk of Circuit Court 1,497,583
Commonwealth's Attorney 1,713,477
Cost Collections Unit 79,279
General Dstrict Court 36,689
Juvenile & Domestic Relations - 24,808
Court Clerk
Juvenile & Domestic Relations - 1,724,515
Court Service Unit
Magistrate 2,494
Sheriff 2,466,695
.
1lo'.~:;;<iQlt~'0'1i:'&i,1'.If!?#;;illjf!iJ!i!iiiiq>fl7&'4iliGJ
COMMUNITY DEVELOPMENT $ 5.992.454
Affiliations and Contributions 1,687,663
Citizens Service Center 26,870
Economic Development 1,049,798
Neighborhood Services 1,593,417
Neighborhood Support 107,977
Planning, Building and 1,526,729
Development
59
Expenditure Categories (continued)
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Other $ 8.869.204
-Salary Lapse 2,114,850)
-FICA Lapse ( 185,622)
-Retirement Lapse (319,554)
-Pay Raise Reserve 447,145
-Contingency 907,354
-Mini-grant/Donation Contingency 114,000
-Performance Agreements 1,120,163
Miscellaneous 100,000
Residual Fringe Benefits
-Payroll Accrual 150,000
-Other Post Employment Benefits 324,000
(OPEB)
-Medical Insurance 376,640
-Workers' Compensation - Wages 250,000
-Workers' Compensation - Medical 675,000
-Unemployment Wages 35,000
-Extended Illness Leave Payment 20,000
-Termination Leave Wages 216,275
NON-OEPARTMENT AL
(continued)
Transfers to Other Funds
-Capital Projects $ 2,339,716
-Market Building Fund 35,000
-Civic Facilities Fund 2,468,100
-Grant Fund 455,878
-Greater Roanoke Transit 1,424,509
Company
-Parking Fund 30,450
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519
I" A":" :'~*", ;~:;;;;;;;;
Appendix: Bar Graphs
61
Real Estate Tax
The City's largest source of revenue
$80
$75
~ $70
=
a $65
::;
~ $60
'"
...
~ $55
...
;0
~ $50
$45
$40
FY03
FY04
FY05 FY06
FY07
FY08
FY09 FYI 0
Fiscal Year
Average growth: 2yr - 7.4%, 5yr - 7.6%, 10 yr - 6.1 %
Sources:
FY03 - FY08 - Comprehensive Annual Financial Report
FY09 - FYI 0 - Adopted/Revised Estimate
62
520
Trends in Real Estate Assessments
9.5
8.5
7.5
6.5
Percentage 5.5
Growth
I
i
---1
'i~';<"iTt+<>< '
4.5
3.5
2.5
1.5
0.5
FY96
FY98 FYOO FY02 FY04 FY06 FY08 FYIO
A ve growth: 2 yr - 3.2%, 5 yr - 5.9%, 10 yr - 6.0%
10 Reassessment. New Construction I
Source: Real Estate Valuation
260
250
E 240
=
] 230
ij
::; 220
."
'0 210
...
; 200
e
j = 190
Z
I 180
I 170
2004
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Real Estate Foreclosure Sales
250
2005
20117
2008
2006
Fiscal Year
I_ ForedJsures I
Source:
2004-2006,2008 - Real Estate Valuation
2007 - City Clerk of Courts
I
w.....d
,
63
I
64
I
I
I
I
~ 22
c:>
:; 21
~ 20
~
... 19
~ 18
~17
521
Sales Tax
The City's third largest tax
Ie . ~:'. 0 ~;~. , . . ..;:;,~~
24
23
16
15
FYOJ
FY04
FY05
FY06
FY07
FY08
FY09
FYIO
Fiscal Year
I-SalesTaxl
Average growth: 2yr -2.3%, 5yr -4.4%, 10 yr - 3.2%
Sources:
FY03 - FY08 - Comprehensive Annual Financial Report
FY09 - FY1 0 - Adopted/Revised Estimate
65
Personal Property Tax
The City's second largest tax
28.00
26.00
.. 24.00
c
~ 22.00
:i 20.00
...
-; 18.00
:!. 16.00
c..
c.. 14.00
12.00
10.00
FYOJ
FY04
FY05
FY06
FY07
FY08
FY09
FYIO
Fiscal Year
Average growth: 2yr-4.5%, 5yr-3.6%, lOyr-3.2%
. Personal Property Tax . Local
iii PPTRA - Slate I
Sources:
FY03 - FY08 - Comprehensive Annual Financial Report
FY09 - FYIO - AdoptedlRevised Estimate
66
522
j
-1
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I
I
I
I
~
Business License
The City's fourth largest tax
'"~_.*.*~".*' ~.., .-
F<.'y"'!W1LDL;&0.t<L)Vi.,j';
14
: 13
~
::;: 12
~
..
~ 11
~ 10
!l
.~
=
co
FYOJ
FY06 FY07
FY08
FY09
FYIO
FY04
FY05
Fiscal Year
I_ Business License I
Average growth: 2yr -1.3%, 5yr - 3.5%, 10 yr - 2.8%
Sources:
FY03 - FY08 - Comprehensive Annual Financial Report
FY09 - FYlO - Adopted/Revised Estimate
Prepared Food & Beverage Tax
The City's fifth largest tax
13
~ 12
~
~ 11
i 10
=
.~ 9
....l
!l 8
.a
= 7
co
FYOJ
FY04
FY06 FY07
FYI 0
FY08
FY09
FY05
Fiscal Year
I_ Prepared Food I
Average growth: 2yr - 4.3%, 5yr - 5.3%, 10 yr - 4.6%
Sources:
FY03 - FY08 - Comprehensive Annual Financial Report
FY09 - FYlO - Adopted/Revised Estimate
I
<.,<Cd
67
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523
DISCUSSION:
Ms. Shawver advised that sales tax was not listed in the charts because they
were expecting the sales tax to perform adequately to meet their revenue estimate;
sales tax was actually up about three percent, but has been dropping and she would
continue to watch it very closely, noting that even in good years it could fluctuate a few
points over a six-year period.
She reported that the cigarette tax was down about eight percent and her
forecast on the chart assumed that it would stay at that level compared to 08, meaning
that it would come under budget by almost $0.5 million or about 15%; reservation tax
was negatively impacted by the real property transactions and would probably fall under
the revenue estimate; prepared food tax was unfortunately very flat and may fall under
the estimate, as well as the telecommunications tax which was down about six percent;
permits were down because of the decline in building projects. She advised that the
only positive variance was from real estate taxes which would bring extra dollars to the
table.
Council Member Mason asked if general property taxes were declining because
new houses weren't being built as quickly; whereupon, Ms. Shawver advised that this
category of property tax was actually on both the real property and the personal
property, and was directly correlated to the personal property that she talked about
earlier; and the real property tax was expected to be about $300,000.00 over the
estimate.
Council Member Nash asked if the $1.18 million projected shortfall was what they
would have to divide with the City Schools, based on the City's formula; whereupon, Ms.
Shawver replied yes, adding that it was fiscal 2009.
The City Manager interjected that the Schools were made aware at the
December meeting that they were projecting the 3.354 reduction as it pertained to local
revenues, which was in the $900,000.00 range, and was a further reduction of about
$200,000.00. She commented that the difficulty was that they were working in fiscal
2009 and had to get through it, while at the same time, Ms. Shawver and others were
trying to project what fiscal 2010 would look like, which is as many as sixteen or
eighteen months away. Furthermore, this was a projection and the uncertainties were
not making it easy for anyone. She shared that Dr. Bishop and Curt Baker received the
updated information yesterday evening, along with the information regarding the 2010
budget.
Council Member Trinkle asked if the numbers were based on the City's funding
formula, and Ms. Burcham replied yes.
524
Sherman Stovall, Director of the Office of Management and Budget, said based I
upon the snapshot of expenditure performance at mid-year, they identified total
expenditure issues, potentially, in excess of budget at $3.4 million; and some of the
drivers were discussed at the December Planning Session. The most significant issues
that drive the $3.4 million include the State reductions primarily in local law enforcement
funding, as well as the reduction in anticipated reimbursement from the Compensation
Board which resulted from the State's elimination of the two percent raise; Workers'
Compensation was also a primary driver, and in Workers' Compensation alone they
expected expenditures to exceed the budget by approximately $1.1 or $1.2 million at
this time, and was very difficult to predict how it may end the fiscal year.
The City Manager interjected that the City makes up the shortfall that generally
occurs every year in Workman's Compensation because it was not something that they
could anticipate, and if individuals were injured in the line of duty, they have certain
fixed comps that were based upon employees that have continuing claims, which could
be estimated very closely. She stated that the commitment to City employees
pertaining to Workers' Comp was legislative - - a State mandate, which would be met,
and was considered a priority expenditure.
Council Member Rosen inquired about the Workers' Compensation issue and
was advised that the City was self-insured, responsible for payment of medical
treatments and expenses for injured employees, some would be for life, and that there I
was no way to predict new claims in the future.
Mr. Stovall shared that discussion took place in December 2008 regarding the
increase in expenses for the Comprehensive Services Act Program, a human service
program which focuses on youth in foster care and at risk youth; and that some
strategies have been developed to try and mitigate the incremental expense. He also
pointed out that there were additional expenses incurred by the General Registrar and
the Electoral Board due to the high voter turn out at the last election; and the Registrar
anticipated additional expenses in the up-coming June State primary. He added that
the City typically budget for one election during the course of a fiscal year, and if there is
a primary, funds are allocated from the contingency account or from other sources.
Mayor Bowers asked for an estimate as they go into budget study of what the
savings would be if they were to move the municipal elections to November. In
response to a question as to whether or not there could be a cost savings if the
municipal elections were moved to November; whereupon, the City Manager remarked
that there was a bill pending to eliminate participation by the State in elections not held
in November, adding that there were several bills pending that would have si9rificant
financial impact on operation of the General Registrar's Office.
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525
Mr. Stovall advised that expenses were monitored monthly and a detailed
analysis were performed on a quarterly basis; and as a result, staff had put in place
strategies to deal with the identified expenditure issues. He mentioned that there is
funding in the City Manager's contingency; however, expenditures in several categories,
i.e.: travel, expendable equipment, capital funding, technology, and fleet replacement
funding had been frozen; position turnover savings will be slightly higher than
anticipated; and as a result of lower turnover, those savings will not be as high as in
prior years.
He pointed out that what created more of a challenge was the fact that the
revenue budget was projected to be under by $3.8 million, and part of that would be
addressed as a result of the reduced transfer to Schools based on lower tax revenue;
and the City would address the remaining portion of the revenue budget issue by
freezing City spending in additional categories, as well as expenditure reductions across
department boundaries. He added that there had been some discussion about using a
portion of the budget stabilization reserve to help mitigate the shortfall.
Question was asked if the City could use the Budget Stabilization Fund for
unexpected expenses; whereupon, the Director of Finance advised that the Council had
an adopted policy that the City's Budget Stabilization Reserve would be no less than
five percent, with a target of eight percent of the General Fund Budget as well as other
General Fund Reserves ($2 million) and the self-insured reserve, which funds had
already been moved into their risk meeting scenario.
Ms. Shawver elaborated on the rainy day fund, noting that the Budget
Stabilization Reserve and the policy that supported it was intended to be used only for
emergencies - typically a natural emergency such as a flood or terrible fire or
unforeseen decline in revenues. She advised that the Reserve was at about 7.1
percent; however, at some point Council may need to revise said policy because the
rating agencies would prefer the reserve at twice that level - more at 15 percent. She
reminded the Council of her prediction that personal property could drop ten percent,
and that she had to build her revenue estimates somewhat cautiously in that area due
to the significant uncertainty.
526
Ms. Burcham commented that at this point in the fiscal year, while they would do
their best to achieve a balanced budget at year's end; but they may not be able to
achieve that in the manner that they think, and the Council should be willing to use a
portion of the Budget Stabilization Reserve. She understood that it was important to
keep the reserve for the future, and no one was suggesting that it be used in looking at
a future year like 2010 - - it was just for this particular year. She said that they were not
in a position to request a specific amount today, but what they wanted to make clear to
the Council was that they have had a freeze on positions for months which has had
affected their turnover savings; they don't plan to have every position filled for twelve
months of the year and they reduced their budget to that effect. She advised that they
had reduced some big ticket expenses and they intended, based upon the outcome of
this discussion with Council, to inform departments on Tuesday of additional reductions
that they were going to have to make in their departmental budgets.
With regard to Council Member Mason's question, Ms. Shawver stated that
based on the size of their budget and the policy adopted by the Council, they would
need to maintain a Budget Stabilization Reserve of at least $13 million, which was the
five percent minimum that they have said they would use. She stated that they if they
open at $19 million, then obviously a tenth of that would be $1.9 million, and they would
want to absolutely minimize their need to use that. They were talking about $3.4 million
which was about 18 percent of that reserve, and that sounded like a high number to her
if they were to tap into it today.
Council Member Rosen asked the Director of Finance if it would be
advantageous to put a fixed line item in the budget with a certain amount of revenue
being placed in the fund balance each year; noting that in these economic times, five to
eight percent might not be enough in the fund. Ms. Shawver thought it would be a very
good approach, adding that any surplus should be committed to the reserve whenever
possible when the City was on better footing. However, she could not recommend that
the Council allocate funding during such a period of a shortfall.
Council Member Trinkle asked if the School System had a Budget Stabilization
Reserve; whereupon, Ms. Shawver advised that the Schools did not. Consequently, it
was the local government that levied taxes and issued debt, and conceptually the City's
Budget Stabilization Reserve would apply to both entities. She said while the Roanoke
Public Schools had a large fund balance at the end of 2008, it was not in the mind set of
a budget stabilization reserve, and their fund balance was predominantly re-
appropriated for use in the subsequent fiscal year.
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527
She indicated that there had been an additional $1.5 million drop in projected
revenue, and she was expecting an additional contraction of $1.6 million due to the
declining forecast for personal property; and they are forecasting a ten percent drop for
fiscal 2009 and a ten percent drop for fiscal 2010, which would result in a 20 percent
contraction. The City has reviewed an additional seven months of data and she was
fearful there would be a three percent decline for the year in sales tax; and they have
lowered their expectations for the cigarette tax, prepared food tax and recreation tax
based upon updated trends. She stated that there could be a little bit of growth in
several items of State funding, such as E911 wireless funding. In addition, she said
there was about 1.8 percent growth in real estate tax revenues.
In response to a question by Council Member Price as where on the list of taxes
was the lodging tax included, the Director of Finance stated that lodging was a local tax,
and was not shown on the slide because there was not a significant variance from the
current year adopted budget to the upcoming year, and that the lodging tax was had
grown by about 3.5% and was expected to continue in 2010.
With regard to priority expenditures for the Roanoke City Public Schools, Ms.
Shawver indicated that the City had alerted the Schools that based on current
projections; the $1,587,000 amount denotes a $1.6 million contraction for them in local
funding for 2010.
Council Member Trinkle inquired about the $500,000.00 for the Schools;
whereupon, Ms. Shawver explained that basically the second $500,000.00 installment
was the City's goal for 2010, but they have not built that second step into the numbers
since they have not moved through the budget balancing process as yet. She
explained the funding process further by stating that step one was 2009 to give
$500,000.00; step two would be that by 2010, they would give a total of an extra $1
million - so they have not retracted on the first $500,000.00; but have not yet completely
committed to the $1 million.
For further clarification, the City Manager stated that 2010 would be the second
year, however, it is not in the current budget balancing; but if the City can reach it, then
the reduction to the Schools for next year would be $1,087.000, instead of
$1,587,000.00.
The Director of Management and Budget transitioned from the revenue side of
the equation to the expenditure side of the equation as shared with them in December;
and stated that they had targeted an additional $945,000.00 in incremental debt service
funding, which will need to be incrementally added each year to keep pace with the
planned debt issuance over the next five years. He pointed out that their strategy over
the years has been to build debt service funding prior to debt issuance with a focal on
leveling the amount of the annual incremental funding debt that is added to the budget,
which would result in excess debt service funding prior to debt issuance, and could be
used for one time capital or other needs.
528
The City Manager interject that use of one time capital is in fact the Council's
planned way for addressing the commitment made to Center in the Square, Harrison I
Museum and the Science Museum.
Mr. Stovall stated that $945,000.00 would support the planned issuance of debt,
based on their current Capital Improvement Program (CIP), which calls for an issuance
of approximately $15.2 million in Fiscal 2010, $21.6 million in Fiscal 2011, $23.9 in
Fiscal 2012, $1.2 million in Fiscal 2013, and $600,000.00 in 2014. He noted that they
had previously planned approximately $1.1 million in Fiscal 2010 for the digital radio
project; but the City received grant funding in the amount of $634,000.00, with a local
match for a total of $792,000.00, which resulted in a reduced need of debt issue for the
project.
With regard to funding for the Parks and Recreation Master Plan, Ms. Burcham
pointed out that over a multi-year period, the $30 million commitment would be available
to the Council to make individual judgments as to the specific projects.
Council Member Mason asked Mr. Stovall to explain to her the connection of
"making good" on their commitment to Center in the Square - - using operating funds to
pay more of their debt service on capital projects. He responded that they were taking
advantage of the strategy of building debt service funding prior to debt issuance to
create excess funding that they could in turn use for this.
Ms. Burcham interjected that the plan was to use excess debt funding to fund the I
recommended amounts for Center in the Square, the Harrison Museum, and the
Science Museum. For example, in 2010, if they set aside $945,000.00 in the budget for
next year, they will have excess debt funding of $1.6 million, and part of that would then
be used to make the annual payment commitment to Center in the Square, Harrison
Museum, and the Science Museum; and there would still be some funding left for them
to use for one-time smaller capital projects.
Council Member Mason asked if when the City issued bonds for a capital project,
were they issuing new bonds for the capital program, or were they using the available
cash funding from the debt service. The City Manager stated that what the City actually
needed in 2010, based upon this program, was $23,372,000.00 to pay for the debt, but
what they will have set aside in the budget will have overpaid the account that holds the
money for debt service. Mr. Stovall interjected that the City was building debt service
capacity prior to the actual issuance of debt.
Ms. Shawver remarked that their approach in this matter was very prudent; and if
you divvy up the debt over a period of years, it would be a much more carefully planned
and wiser way of doing things. For instance, back in the late 90's to early 2000 period,
they knew that they were going to be working on some large projects (the high schools),
and they knew that it would be much more prudent to take small equal steps a number
of years in a row to get them to a certain level instead of ever having to take a big step I
like a $2.8 million step in one year.
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529
Ms. Burcham added that several years ago, when the Council announced that
they were going to put $570,000.00 aside each year for the two high schools, they knew
that they could not in anyone year begin to support that debt service. The City has kept
that $570,000.00 figure since 2001 as kind of a floor, and as additional projects have
been add by Council, they have added to that amount; so the $945,000.00 figure is now
the number that they are using as they plan future years.
Ms. Shawver recapped the City's debt policy limitations:
. Tax-supported general obligation debt service will not exceed 10% of the
General Fund expenditures
. Net bonded debt will not exceed 5% of the assessed value of real estate.
. Tax-supported debt will be structured such that not less than 40% of aggregate
outstanding debt will be retired within ten years.
Mayor Bowers stated that he was guessing that the Alternate Proposed Capital
Improvement Program with a reduction down to $500,000.00 met those debt policies.
Ms. Shawver replied almost, that certainly the contraction in their expenditure growth
and the expansion of the government has had a negative impact on their ability to
continue meeting their policies.
Mr. Stovall said that in terms of other expenditure items or issues that they have
on the horizon for Fiscal 2010, their assumptions with the increase in medical insurance
and dental insurance have not changed since their December meeting; they were not
planning for any enhancements to employee compensation; and they were not
anticipating any increase in the retirement contribution rate for the City's plan or for
VRS. He commented that given the fact that Workers' Compensation has been an
expenditure issue for the City for the past two or three years, they felt that it would be
prudent to plan for an increase in what they budgeted. With respect to turnover
savings, they budget approximately $2.6 million in turnover sayings, which was a
conservative estimate; in prior years they have exceeded that turnover savings amount
anywhere between $1.5 and $2 million; but this year they will only exceed that budgeted
turnover savings amount by $450,000.00. There were two primary factors -- a lower
rate of position turnover as the economy has tightened and employees staying with the
City as opposed to seeking employment opportunities elsewhere; and given the fact that
position adjustments have been made, they have eliminated positions and have not
funded positions over the past several years and anticipate that they will have some
position adjustments in Fiscal 2010, both of which erodes the pay base and mitigates
the ability to generate turnover savings in excess of what was budgeted.
530
\
He said that they do not have anything planned with respect to additional funding I
for expanding programs, nor anything planned for an increase to the fund balance in the
operating budget. He commented that there was discussion in December 2008 about
their strategy over the past several years to build incremental funding for equipment
replacement, building maintenance, technology, street paving, and to stay on track with
the established targets, it would require incremental funding of approximately $1 million.
Mayor Bowers asked if delaying certain items for a year would save money; the
City Manager responded in the affirmative, adding that no equipment would be replaced
nor would the City be able to keep pace with technology, and they also would fall behind
on street paving and building maintenance, as well as the City having about an $8
million backlog of capital maintenance needs just in buildings alone. She reminded the
Council that a hold had already been placed on fleet replacement and technology
replacement funds for this fiscal year. Indepth discussion was held with regard to
guidance from the City Council concerning reduction in City operations and services
delivered to citizens.
Mr. Stovall reviewed the February budget balancing status which projects a
contraction in revenue of over $5.1 million, with additional priority expenditures of nearly
$3.3 million, thus indicating an out of balance amount of approximately $8.5 million for
Fiscal 2010, as compared to an out of balance projection of approximately $6.2 million
in December 2008. He explained that the budget development process was a dynamic I
one and the numbers will constantly evolve until the budget is balanced, and as a result,
some of the revenue estimates could change.
Mr. Stovall shared the following strategies for facilitating the balancing of the
budget as identified at December 15, 2008 Financial Planning Work Session:
. absorb inflationary cost increases to the extent possible
. identify potential program/service level reductions (enhanced review of
program/service cost and priority
. provide retirement incentive to employees eligible for retirement
. reduce required incremental debt service funding by revising schedule of planned
debt issuance
. deferring incremental funding for capital maintenance and equipment
replacement
Mr. Stovall stated that the highest expenditure categories would include public
safety, health, welfare and public works, and once they get beyond those four
categories; there was not a significant amount to work with for budget reduction
strategies. He commented that budget reductions were painful and forced localities to
change their business model in ways that would mitigate some of the issues that have
been articulated.
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531
In response to question as to why there were no funding cuts for the Clerk of the
Court's Office, Mr. Stovall explained that the Circuit Court Clerk does not receive any
funding from the Compensation Board for staffing and there was a reduction to the
Clerk's budget in the current year because reductions were passed along to all
departments in order to balance the budget; the reductions shown were based on a
percentage of the revenue that they received from the Compensation Board for the
office of constitutional officers. He noted that the calculations for the Treasurer's Office
were close to the information received by the Treasurer through the Treasurer's
Association, and he felt reasonably comfortable that their figures were in the ball park.
The Council offered there suggestions regarding the potential program/service
reductions and potential impacts if any.
Opposition was expressed regarding teacher layoffs and closing of schools, and
it was suggested that a work session be held with City and School Board
representatives to discuss matters of mutual interest and concern. Discussion was held
with regard to a figure that would be sufficient to provide to the School system to assist
with its budget shortfall.
Ms. Burcham pointed out that a public hearing on the budget was scheduled to
be held on the 18th and therefore, speed was of the essence.
Council Member Trinkle advised that they were trying to reschedule the matter
for the 24th, and he thought that at some point near mid-March that they should have a
work session over the budget with the School Board, after the Shared Services
Committee meetings; and inquired if anyone was against having a work session.
Ms. Burcham suggested that the Council and School Board schedule a special
meeting separate from the March 2 regular session where they could have the
opportunity to hear where they were in the discussions, but also they have been able to
learn through the budget process. She hoped to have more information on the State
level by that time about the economic stimulus package and what relief that may bring
to the numbers; she guessed that they would know more about the business licenses
between March 6 - 8 and have a better revenue outlook; and she hoped to get in front
of the March 15 date, if at all possible.
After discussion, it was agreed that a joint meeting with the School Board would
be scheduled after the March 16 regular session. .
532
Mayor Bowers called attention to the Capital Improvement Program because it I
seemed to him that the alternate Capital Improvement Program was being
recommended and would save $440,000.00; and asked if that was already included.
The City Manager responded in the affirmative and pointed out that the Council had
been advised of certain items that were not currently in the CIP in terms of the amount
of money that was needed for active projects.
With regard to the Council's budget, Council Member Mason suggested that the
Council look at their individual budgets and the overall Council budget to see where
reductions could be made during this fiscal year.
Following discussion of the items, the City Clerk was requested to supply the
Council with information on the fiscal year 2009-2010 budget for review and discussion.
He called for any further comments or questions regarding the Financial Planning Work
Session.
The City Manager commented on Council Member Rosen's suggestion that the
City administration consider holding community meetings to discuss the budget, stating
that City staff had planned to devote the April publication of Citizen Magazine almost
exclusively to budgetary matters since it may be of interest to the citizens as to how the
City develops the budget and what the budget priorities were.
In addition, she pointed out that Mr. Stovall and his staff had conducted a budget I
training session in November 2008 with graduates of the Leadership College, and have
put together a schedule and agenda for about a two-hour session that they will conduct
twice in the City on March 3 at Virginia Western Community College and March 12 at
the Roanoke Civic Center, which will provide citizens an opportunity to learn more about
the budget process, the City's revenues, and discretionary expenditures, etc., as well as
having an input session where citizens are invited through a survey to give the City
ideas about their priorities and what they would be willing to see curtailed or expanded.
The Mayor advised that it was the consensus of the Council that an informal
open process be used to fill the unexpired term of Council Member Alvin L. Nash. He
noted that the City Clerk had been instructed to include a Closed Meeting on the
upcoming Council agenda. He indicated that citizen comments would be received at
the 2:00 p.m. and 7:00 p.m. session of Council on Tuesday, February 17. He also
requested that information be placed on the City's website regarding the vacancy.
The Mayor read into record the following suggested individuals' names as
potential candidates: M. Rupert Cutler, Vivian Sanchez-Jones, Earl Reynolds, Jim
Ritchie, Will Dibling, Bill White, Mac McCadden, Jack Pierre, Brenda McDaniel, Valerie
Garner, Don Hogan, Linda Wyatt, Granger Macfarlane, Bill Carter, Wendy Jones, and
Melvin Williams.
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533
Council Member Trinkle suggested that those individuals interested in being
considered for the vacancy should send the Mayor, City Clerk, or a Member of the
Council a Letter of Intent indicating their willingness and ability to serve in this capacity,
as well as completing an application. He added that Council would only consider those
people having gone through the process.
Following further discussion, it was agreed that applications would be accepted
in the City Clerk's Office until Friday, February 20 at 5:00 p.m.; and the City Manager
would prepare a press release to indicate that the Council wanted anyone interested in
being a candidate for City Council to submit an application by that deadline of February
20 at 5:00 p.m.; and that the application include three references and their resume.
There being no further business, the Mayor declared the meeting adjourned at
3:05 p.m.
APPROVED
ATTEST:
~m.~o~
Stephanie M. Moon
City Clerk
s;j:JS--. .
David A. Bowers
Mayor
534
ROANOKE CITY COUNCIL-REGULAR SESSION
February 17, 2009
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 17, 2009, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, ReQular MeetinQs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38150-070708
adopted by the Council on Monday, July 7, 2008.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Sherman P. Lea, Gwendolyn W. Mason, Alvin L. Nash, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
I
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon, I
City Clerk; and Cecelia 1. Webb, Assistant Deputy City Clerk.
The invocation was delivered by Rabbi Fabian Werbin, Beth Israel Synagogue.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS. OF ACKNOWLEDGEMENT-SCHOOLS:
recognized students from CITY Schools.
Mayor David A. Bowers
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Council Member Mason
offered the resolution paying tribute to the Honorable Alvin L. Nash:
(#38356-021709) A RESOLUTION paying tribute to the Honorable Alvin L.
Nash, and expressing to him the appreciation of the City and its people for his public
service.
(For full text of resolution, see Resolution Book No. 73, page 121.)
[:~
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535
Council Member Mason moved the adoption of Resolution No. 38356-021709.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Nash abstained from voting.)
ACTS OF ACKNOWLEDGEMENT-PLANNING: Bill Hoffer, Stormwater
Compliance Specialist, Virginia Department of Conservation and Recreation, Division of
Soil and Water Conservation, Clarksville Regional Office, presented a Certificate of
Compliance with the Erosion and Sediment Program to the City. Special recognition
was given to Daniel Bishop, Winston Corbett, Ken Richardson, and Lewis Blankenship,
who are employees with the Department of Planning, Building and Development.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
SCHOOLS: Chris Craft, 1501 East Gate Avenue, N. E., appeared before the
Council to expressed concern about the school budget.
NEIGHBORHOOD ORGANIZATIONS: Duane Howard, P. O. Box 8111,
appeared before Council asking for additional police manpower and supporting
neighborhood services.
(See copy of remarks on file in the City Clerk's Office.)
PARKS AND RECREATION: Estelle McCadden, 2128 Mercer Avenue, N. W.,
appeared before the Council to express concern regarding Council's recent actions on
reduction in City programs and elimination of City employee positions.
(See copy of remarks on file in the City Clerk's Office.)
COMPLAINTS-SCHOOLS: Helen Davis, 35 Patton Avenue, N. E., appeared
before the Council with regard to the Safe Route School grant that was supposed to
have been available to Forest Park Elementary School.
CITY COUNCIL: Evelyn Bethel, 35 Patton Avenue, N. E., appeared before the
Council and spoke about the appointment of an Interim Council Member to fill the
unexpired term of Council Member Alvin L. Nash.
536
COMPLAINTS-HOUSING: Robert Gravely 3360 Hershberger Road, N. W., I
appeared before the Council and spoke about the lack of affordable homes in the City
neighborhoods.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to one Closed Meeting to discuss various
vacancies on authorities, boards, commissions and committees.
MINUTES: Minutes of the regular meeting of Council held on Thursday,
October 23, 2008, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Nash and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor I
Bowers-7.
NAYS: None-O.
CITY COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss the appointment of an interim Council
Member, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovedescribed. The motion was seconded by Council
Member Nash and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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537
CITY COUNCIL: A communication from Council Member Alvin L. Nash
tendering his resignation as a member of Roanoke City Council, effective February 28,
2009.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Nash and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY COUNCIL-LEASE: A communication from the City Clerk advising of the
resignation of Michael L. Ramsey as a member of the Roanoke Public Library Board,
effective immediately.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Nash and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-COMMITTEES- YOUTH-PARKS AND RECREATION:
Reports of qualification of William A. West as a member of the Youth Services Citizen
Board for a term ending May 31,2011; and Carl H. Kopitzke as a member of the Parks
and Recreation Advisory Board for a three-year term ending March 31,2012.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Nash and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
538
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ARCHITECTURAL DESIGN: Nicole G. Hall, Architectural Designer, Clark
Nexsen, appeared before Council and highlighted various urban effect designs from the
Roanoke Urban Effect 2008 Design Competition.
(See copy of presentation on file in the City Clerk's Office.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
AFFIRMATIVE ACTION-CITY EMPLOYEES: The City Manager presented a
status report on affirmative action and diversity initiatives for calendar year 2008.
(For full text, see copy of report on file in the City Clerk's Office.)
Brenda Hale, President of NAACP, appeared before the Council and addressed
three items - initiatives, interventions and improvements.
(Full text, see copy of remarks on file in the City Clerk's Office.)
Comments were made with regard to the Diversity Advisory Council, noting
information appears to be a wonderful tool and information will be provided to the
Council.
Vice-Mayor Lea inquired about core competency - staff performance evaluations,
performance measure, etc. The City Manager remarked that employees are required to
attend diversity training, which is the City's way of showing the importance of accepting
the ways of others; and supervisor recruitment efforts to ensure emphasis on the core
competencies for City employees.
AIRPORT: Briefing on the Airport Commission preferred treatment of Thirlane
Road was held in the Council's Conference Room immediately following the 2:00 p.m.
session. (See pages 546 -550)
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539
ITEMS RECOMMENDED FOR ACTION:
BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of the Bill and Melinda Gates Foundation
Opportunity Hardware Grant for library technology updates.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38357-021709) A RESOLUTION authorizing acceptance of Phase 1 of the Bill
and Melinda Gates Foundation Opportunity Hardware Grant to the City of Roanoke
Library System by the Bill & Melinda Gates Foundation, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 73, page 122.)
Council Member Mason moved the adoption of Resolution No. 38357-021709.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38358-021709) AN ORDINANCE to appropriate funding from the Bill and
Melinda Gates Foundation Opportunity Hardware Grant for library technology updates,
amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 123.)
Council Member Mason moved the adoption of Budget Ordinance No. 38358-
021709. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
540
BUDGET-HUMAN SERVICES-POLICE: The City Manager submitted a written
communication recommending acceptance of the "Virginia Services, Training, Officers, I
Prosecution Violence Against Women" (V-STOP) Grant from the Virginia Department of
Criminal Justice Services (DCJS).
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38359-021709) A RESOLUTION authorizing acceptance of the V-STOP Grant
made to the City of Roanoke by the Virginia Department of Criminal Justice Services
(DCJS), and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 73, page 124.)
Vice-Mayor Lea moved the adoption of Resolution No. 38359-021709. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
Vice-Mayor Lea offered the following budget ordinance:
I
(#38360-021709) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program Grant
(VSTOP), amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 125.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38360-021709.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-POLICE-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of the Virginia Sexual and Domestic
Violence Victim Fund Grant.
(For full text, see communication on file in the City Clerk's Office.)
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541
Council Member Rosen offered the following resolution:
(#38361-021709) A RESOLUTION authorizing acceptance of the Virginia Sexual
and Domestic Violence Victim Fund (VSDWF) Grant made to the City of Roanoke by
the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 73, page 126.)
Council Member Rosen moved the adoption of Resolution No. 38361-021709.
The motion was seconded by Council Member Trinkle.
In response to question raised by Vice-Mayor Lea with regard to the purpose of
the grant, the City Manager shared information with regard to the employment of a part-
time, 34 hour per week, Sexual Violence and Hispanic Outreach Specialist.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38361-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor .
Bowers-7.
NAYS: None-O.
Council Member Rosen offered the following budget ordinance:
(#38362-021709) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 126.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38362-
021709. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
542
BUDGET-EMERGENCY MEDICAL SERVICES: The City Manager requested
that the written communication recommending acceptance of reimbursement funds from
Emergency Managem~nt Assistance Compact in connection with the Hurricane Gustav
and Hurricane Ike Deployments be withdrawn.
I
CITIZENS APPRECIATION DAY-VALLEY VIEW MALL: The City Manager
submitted a written communication recommending authorization for waiver of the City's
sovereign immunity and execution of an agreement with CBL & Associates
Management, Inc., in connection with the Citizens Appreciation Day activities on
April 18, 2009.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38363-021709) A RESOLUTION authorizing the waiver of the City's sovereign
immunity in connection with the City's use of Valley View Mall for Citizen Appreciation
Day, and authorizing execution of an agreement with Valley View Mall, LLC, through its
agent, CBL & Associates Management, Inc., in connection with such use of Valley View
Mall.
(For full text of resolution, see Resolution Book No. 73, page 127.)
I
Council Member Trinkle moved the adoption of Resolution No. 38363-021709.
The motion was seconded by Council Member Nash.
Several inquiries and comments were made regarding the waiver of sovereign
immunity and the City's liability if an accident should occur.
There being no further comments by the Council Members, Resolution No.
38363-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers- 7.
NAYS: None-O.
COMMENTS FROM THE CITY MANAGER: The City Manager announced that
Citizen Appreciation Day would be held at Valley View Mall on Saturday, April 18, 2009.
She also said this is a great opportunity for all City departments to demonstrate to
citizens what their responsibilities are. She added it will be a fun day and encouraged
citizens to attend. The City Manager also asked citizens to mark their calendar for two
community input meetings on budget development which will be held in March.
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543
She pointed out that community input meetings on the development of the
budget for fiscal year 2010-2011 were scheduled for Tuesday, March 3 at 6:30 p.m., at
Virginia Western Community College; and Tuesday, March 12 at 6:30 p.m., at the
Roanoke Civic Center. She also noted that citizen input was welcomed through a
survey either by hardcopy or online at www.roanokeva.gov.
DIRECTOR OF FINANCE:
AUDITS-FINANCIAL REPORTS: The Director of Finance submitted a written
report for the month of December 2008.
(For full text, see Financial Report on file in the City Clerk's Office.)
The City Manager announced that the City will hold Citizen Appreciation Day on
Saturday, April 18 at Valley View Mall. She also said this is a great opportunity for all
City departments to demonstrate to citizens what their responsibilities are. She added it
will be a fun day, and encouraged citizens to attend.
Ms. Burcham also asked citizens to mark their calendar for two community input
meetings on budget development which will be held in March; Tuesday, March 3 at
6:30 p.m., at Virginia Western Community College; and Thursday, March 12 at
6:30 p.m., at the Roanoke Civic Center. She said the meetings will explain the budget
process, share the current challenges that must be addressed, and gather input on
residents' priorities regarding city services for the upcoming budget year. She also said
citizens will be asked to participate in a survey, either online or on paper, to give the
City their thoughts on the budget.
DIRECTOR OF FINANCE:
AUDITS-FINANCIAL REPORTS: The Director of Finance submitted a written
report for the month of December 2008.
(For full text, see Financial Report on file in the City Clerk's Office.)
The Director of Finance pointed out that the Pension Plan performance improved
by three percent for the month of December 2008, but unfortunately it declined in
January 2009. She commented that the President signed the $787 billion program to
fund tax relief, etc. and she understands that state and local governments would receive
approximately $145 billion. She called attention to the website www.recoverV.Qov which
outlines the stimulus package as well as the use of the funds.
544
Council Member Rosen noted that Campbell Avenue Garage was not performing
well and inquired about its operating costs. The City Manager advised that parking
management has been considering ways to improve revenue for said location, including
offering a discount at the Garage to hopefully steer people to its location, adding that
the matter will be discussed further at Budget Study in May 2009.
I
After further discussion regarding night and weekend in the Campbell Avenue
Garage, the City Manager concluded that staff has been preparing for the results of the
economic stimulus package and advised that they stand ready with projects to go to bid
within 60, 90, or a 120 days to capture whatever additional funding that is available. She
pointed out that it was still early to understand and wanted to give comfort to the Council
that staff is working on and will seek Council approval of the priority project listing.
Council Member Mason inquired as to the process and the role of Council in
reviewing or approving stimulus projects; and stated that she would like to see a
schedule of plans on how to make decisions for FY 2010 regarding the Schools and
their March 15th deadline. The Director of Finance commented that by the end of the
month there should be greater clarity as to the finalization of the State budget.
Council Member Mason asked if the stimulus funds will be for school construction
or operating expenses; whereupon, the City Manager advised that it will be for both, but
will require that education funding be kept at levels comparable to 2006 or 2007 and will I
relate to the retention of teachers and other activities. She remarked that it appears that
money will be available for repairs, upgrades, etc., as opposed to new construction, and
that it does not appear to be a great deal of funds flowing directly to localities, quickly.
She pointed out that the funds tend to be grants like the Community Development Block
Grant Program; and staff will identify each project in the conservation or rehabilitation
areas of the City that are eligible for the grant. She said that there are some direct
grants in the public safety area that will be reviewed, but most of the money appears to
be directed at the state first then the locality.
Discussion ensued among Council members regarding budget development for
the Fiscal Year 2010 budget. The City Manager pointed out that more than one amount
had been suggested by Council Members as a goal for funding for schools, and asked
the council to Council to agree on a definite amount so that staff could have a clearer
idea of the City's goal for budget reductions. The majority vote of the Council to voted
to ask City staff to work toward finding $3 million in additional funding for the School
Division.
There being no additional questions and/or comments, the Mayor advised that
the Financial Report would be received and filed.
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545
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for the Project Graduation Academic Year
Academy and Mentor Teacher Programs for Hard-to-Staff Schools; and the Director of
Finance submitted a report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38364-021709) A ORDINANCE to appropriate funding from the
Commonwealth government, amending and reordaining certain sections of the 2008-
2009 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of Ordinance, see Ordinance Book No. 73, page 128.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38364-
021709. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City Council.
CITY COUNCIL: Council Member Nash expressed appreciation to the Council
and citizens of the City of Roanoke for the opportunity to serve as a Member of the
Roanoke City Council for almost one year.
At 4:15 p.m., the Council meeting was declared in recess and reconvened in the
Council's Conference Room, Room 451, for a briefing on the Airport Commission
preferred treatment of Thirlane Road.
546
Aviation Drive Briefina
Mark Jamison, Transportation Manager, highlighted the following information.
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Airport CommisJon
o December 23, 2008 - RRA C letter b"J to Council
"... we believe it would be in the best in,etJ of tbe
Com.mission and the thousands of passenters and visitors we
serve if Thirlane Road were truncated at t e point where it
currently enters Hershberger Road. I-low 'ver, having seen
no indication of support in Council for subh a solution, we
I
have found that the next best solution is the construction of a
roundabout with the intersection of five r ads."
~
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547
548
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549
Discussion:
Mr. Jamison explained that the section of Thirlane houses businesses that would
be affected by a closure although it can be accessed through other roads. He noted that
the Council was not in support of the street closure. The City Manager pointed out that
the Airport Commission does not want Aviation Drive and Thirlane Road traffic to mix.
Mr. Jamison explained that in that particular area on any given weekday 7,000
vehicles can travel the area and on weekends the number increases to 9,000 vehicles.
He stated that staff recommended a traffic signal at the location and will hold a public
meeting for feedback.
Council Member Trinkle commented that the truncated Thirlane Road would not
make a definitive entrance; whereupon, Mr. Jamison disagreed stating that there would
be no access or turn onto Thirlane Road at that site, which would define. the entrance to
the airport.
The City Manager explained that the T-intersection in that area was originally to
connect the two shopping centers and because the intersection does impact the airport
they proposed the plan to truncate Thirlane Road.
Council Member Trinkle inquired if the funds had been appropriated; whereupon,
Mr. Jamison advised that the traffic signal project was 90 percent funded and he was
unsure of the costs for the roundabout option, but there is not much of a difference in a
basic traffic signal and a basic roundabout in terms of construction.
550
The City Manager suggested a community meeting to receive feedback on what
the community would like to see happen in that area.
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Council Member Mason expressed concern about the delay of the issue and the
disconnection with the Airport Commission.
Council Member Price inquired about the funding for the project; whereupon, Mr.
Jamison advised that before they can identify a cost it will be necessary to identify what
is being done.
Council Member Nash inquired if it was a security or a direction issue as to why
the Airport Commission is concerned with a dedicated entrance to the airport. The City
Manager replied that it was a direction issue for the airport. She explained that the
position of the signage for the airport may be misleading and some will turn onto
Thirlane Road versus the airport entrance, adding that heightened complaints over the
past few years may be the cause of concern.
After further discussion, Council Member Trinkle advised that he was interested
in a community meeting with the businesses that have stake in the area. Therefore, it
was the consensus of the Council to hear from the business community prior to moving
forward.
Council agreed to have staff hold a meeting with businesses on Thirlane Road to I
get their reaction to a potential partial closure of the road.
At 5:55 p.m., the meeting was reconvened in the Council Chamber, with Mayor
Bowers presiding and all Members of the Council in attendance.
CITY COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Rosen moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Council Meeting was declared in recess
until 7:00 p.m., in the Council Chamber.
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At 7:00 p.m., on Tuesday, February, 2009, the Council meeting reconvened in
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, with Mayor
David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court ,G. Rosen, Sherman P. Lea,
Gwendolyn W. Mason, Alvin L. Nash, David B. Trinkle and Mayor David A. Bowers-7.
ABSENT: NONE.
The Mayor advised that a quorum was present
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 17, 2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of John M. Oakey, Inc., that property located at 5416 Airport Road, N. W.,
Official Tax No. 6640108, be rezoned from MX, Mixed use District, to CG, Commercial
General District, subject to the following conditions: (1) that the property be developed
in substantial conformity with the development plan prepared by parker Design Group,
revised December 15, 2008, subject to any changes required by the City during
comprehensive development plan review; (2) that only the following uses shall be
permitted: medical clinic; office, general or professional; funeral home; personal service
establishment; (3) that any freestanding sign erected shall have maximum sign area of
32 square feet and maximum sign height of six feet, and any building mounted sign
shall have maximum sign area of 32 square feet; and (4) that electronic reader boards
shall be prohibited, for the purpose of allowing a funeral home and crematory for pets,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 2,2009 and Monday, February 9,2009.
(See publisher's affidavit on file in the City Clerk's Office.)
552
The City Planning Commission submitted a written report recommending
approval of the request, finding the application to rezone the subject property to be
consistent with the City's Zoning Ordinance, Comprehensive Plan, and the Williamson
Road Area Plan; and the proposal allows the expansion of the scope of services
provided by an existing local business and makes physical improvements to a site that
will provide an improved transition between residential and commercial uses.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38365-021709) AN ORDINANCE to amend Section 36.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to certain conditions proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 129.)
Council Member Trinkle moved the adoption of Ordinance No. 38365-021709.
The motion was seconded by Council Member Mason.
The Mayor inquired if there were persons present who wished to be heard with
regard to the rezoning request. There being none, the Mayor declared the public
hearing closed.
James Douthat, Attorney, representing the petitioner, appeared in support of his
client.
There being no questions and/or comments by the Council Members, Ordinance
No. 38365-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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ZONING: Pursuant to Resolution No. 25523'\adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
February 17, 2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Harrison Omarde and Ann Wilder to rezone the easterly 1.64 acre portion
of property located at 1217 Peters Creek Road, N. W., Official Tax No. 2770801, from
R-7, Residential Single Family District, to RMF, Residential Multifamily District, subject
to the condition that the property be developed in substantial conformity with the
Development Plan dated November 18, 2008, amended December 19, 2008, and
January 12, 2009, for the purpose of constructing a rowhouse development of 11
condominium units, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 2,2009 and Monday, February 9,2009.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending denial
of the request.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38366-021709) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to a certain condition proffered by the petitioners; and dispensing with the
second reading of this ordinance by title.
(For full' text of ordinance, see Ordinance Book No. 73, page 130.)
Council Member Mason moved the adoption of Ordinance No. 38366-021709.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter.
Jerome D. Henschel, Architect, appeared in support of the petitioner.
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Mary Rappaport, 3401 West Ridge Road, S. W., appeared before Council and
inquired as to the selling price of the units, and assurance that the project would be
completed in spite of the downturn of the economy. She spoke in support of the project
because the property was going to be the City's bus route. Mr. Henschel advised that
the units would be priced approximately between $125,000.00 and $175,000.00. Mr.
Chittum remarked that the developer bond would cover the public infrastructure, but not
the construction of the units, adding that the developer intends to build a sidewalk along
the property where they have frontage.
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There being no further speakers, the Mayor declared the public hearing closed.
Council Member Rosen commented about the planning Commission concern
with the front loaded garages and the traffic entrance, which was approved by the City
Engineer. Chris Chittum, Agent for the Planning Commission, explained that there
would be parking pods in front of the homes, instead of front loaded garages.
Council Member Price inquired if the development was exclusively for senior
living and what type of handicap accessibility has been planned for the developments;
whereupon, Mr. Henschel replied that the homes are intended for seniors and will have
kitchens with free space for wheelchairs, as well as large rooms and bathrooms.
Mr. Henschel also requested that the matter be sent back to the Planning I
Commission in order to have the issues resolved, the Council was of the mind to concur
in the decision of the Commission.
Mayor Bowers asked the City Attorney if the units under the zoning ordinance
could be rental properties; whereupon, the City Attorney replied in the affirmative.
Following additional questions and/or comments by the Council Members,
Ordinance No. 38366-021709 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-6.
NAYS: Council Member Price-1.
LEASES-CITY MARKET BUILDING: Pursuant to instructions by the Council, the
City Clerk having advertised a pubic hearing for Tuesday, February 17, 2008, at
7:00 p.m., or as soon thereafter as the matter may be heard, on proposals to lease the
following spaces of City-owned property located in the Roanoke City Market Building
located at 32 Market Square, each on a month to month term basis beginning March 1,
2009, such terms not to exceed one year, the matter was before the body:
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(1) To Louis and Anita Wilson d/b/a Burger in the Square, approximately 462
square feet of space to bused as a food court business;
(2) To Adel Eltawansy d/b/a Zorba's, approximately 210 square feet of space to
bused as a food court business;
(3) To Georgia R. Crump d/b/a Nuts n Sweet Things, approximately 290 square
feet of space to bused as a food court business;
(4) To Juan E. Garcia d/b/a Paradiso Cuban Restaurant, approximately 190
square feet of space to bused as a food court business;
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 9, 2009.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement with Louis and Anita Wilson d/b/a Burger in the Square, for
approximately 462 square feet of space in the City Market Building located at 32 Market
Square, on a month to month basis, not to exceed 12 months, beginning March 1, 2009.
(For full text see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38367-021709) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Louis and Anita Wilson d/b/a Burger in the Square, for
approximately 462 square feet of space in the City Market Building for a month-to-
month term, effective March 1, 2009, not to exceed twelve (12) months; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 132.)
Council Member Trinkle moved the adoption of Ordinance No. 38367-021709.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
Council Member Mason inquired about the history of the month-to-month term of
leases; whereupon, the City Manager advised that in anticipation of the Council's plan
for major renovation of the Market Building, the month-to-month leases allow the
greatest flexibility and decrease the liability in notifying tenants when the building has to
close.
556
Council Member Mason asked the City Attorney to explain the liability issue I
regarding longer leases; whereupon, Mr. Hackworth indicated that the City would have
to negotiate a compromise or breach the lease.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38367-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
The City Manager submitted a written communication recommending execution
of a lease agreement with Adel Eltawansy d/b/a Zorba's, for approximately 210 square
feet of space in the City Market Building located at 32 Market Square, on a month to
month basis, not to exceed 12 months, beginning March 1, 2009.
(For full text see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38368-021709) AN ORDINANCE authorizing the City Manager to execute a I
lease agreement with Adel Eltawansy d/b/a Zorba's, for approximately 210 square feet
of space in the City Market Building for a month-to-month term, effective March 1,
2009, not to excE?ed twelve (12) months; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 133.)
Council Member Mason moved the adoption of Ordinance No. 38368-021709.
The motion was seconded by Council Member Rosen.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38368-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
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The City Manager submitted a written communication recommending execution
of a lease agreement with Georgia R. Crump d/b/a Nuts & Sweets Things, for
approximately 290 square feet of space in the City Market Building located at 32 Market
Square, on a month to month basis, not to exceed 12 months, beginning March 1,2009.
(For full text see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38369-021709) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Georgia R. Crump d/b/a Nuts & Sweet Things, for approximately
290 square feet of space in the City Market Building for a month-to-month term,
effective March 1, 2009, not to exceed twelve (12) months; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 134.)
Council Member Mason moved the adoption of Ordinance No. 38369-021709.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38369-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers- 7.
NAYS: None-O.
The City Manager submitted a written communication recommending execution
of a lease agreement with Juan E. Garcia d/b/a Paradiso Cuban Restaurant, for
approximately 190 square feet of space in the City Market Building located at 32 Market
Square, on a month to month basis, not to exceed 12 months, beginning March 1, 2009.
(For full text see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
558
(#38370-021709) AN ORDINANCE authorizing the City Manager to execute a I
lease agreement with Juan E. Garcia d/b/a Paradiso Cuban Restaurant, for
approximately 190 square feet of space in the City Market Building for a month-to-
month term, effective March 1,2009, not to exceed twelve (12) months; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 73, page 135.)
Council Member Rosen moved the adoption of Ordinance No. 38370-021709.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to be heard with
regard to the matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38370-021709 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
CITY PROPERTY-ECONOMIC DEVELOPMENT: Pursuant to instructions by I
the Council, the City Clerk having advertised a public hearing for Tuesday, February 17,
2009, at 7:00 p.m., or as soon thereafter, on a proposal of the City of Roanoke to
convey approximately .84-acre parcel of City-owned property to Carilion Health
Systems, designated as Tax Map No. 4040503R, in order for Carilion to meet certain
federal property contiguity requirements; and in order to meet its obligations to the U. S.
Army Corps of Engineers in connection with the Roanoke River Flood Reduction
Project, the City will reserve a maintenance easement across the parcel, the matter was
before the Council.
The Mayor advised that the public hearing had been rescheduled to be held on
Monday, March 16 at 7:00 p.m., or as soon thereafter as the matter may be heard.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Chris Craft, 1501 East Gate Avenue, N. E., appeared before Council
in support of the Roanoke City School Board's request for funding.
SCHOOLS: Butch Johnstone, 1303 Biscayne Road, N. W., appeared before
Council in support of the Roanoke City School Board's request for funding.
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SCHOOLS: Darren Potter, 2820 West Hampton Avenue, S. W., appeared before
Council in support of the Roanoke City School Board's request for funding, and read a
prepared statement from Peggy Owens, President, Roanoke Central Council PT A.
(See copy of written comments on file in the City Clerk's Office.)
SCHOOLS: Carol Brash, 2259 Westover Avenue, S. W., appeared before
Council in support of the Roanoke City School Board's request for funding.
SCHOOLS: Grace Ahern, 4525 Farmwood Drive, S. W., President, Patrick
Henry high School Student Government Association, appeared before the Council and
expressed appreciation to the Council for its continued support of the Roanoke City
Schools and encouraged the Council to continue to make opportunities available in the
future.
SCHOOLS: Lorina Wilson, 2012 Gandy Road, N. W., appeared before Council
in support of the Roanoke City Schools
SCHOOLS: Robert Mason, 149 26th Street, Atlanta, Georgia, appeared before
Council to announce the launching of an initiative with the National Basketball
Association (NBA) to address drop out rates; and on March 13, he will take 25 students
to Washington, D. C. to meet players of the Washington Wizards and discuss staying in
school. He also announced that a press conference would be held on February 18 at
12:30 p.m., at the Crystal Tower Building to address graduation rates. He urged the
Council to support said endeavors. .
SCHOOLS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before
Council in support of funding for the Roanoke City School system.
SCHOOLS: Jeff Vanke, 532 Linden Street, appeared before Council to request
that Council consider look at the rainy day fund to retain teachers and avoid layoffs.
SCHOOLS: Council Member Price encouraged attendance at a public hearing
on February 18, at 6:30 p.m. at Lucy Addison Middle School, sponsored by the
Roanoke City Schools.
There being no further business, the Council Meeting was declared in recess at
8:40 p.m., to be reconvened on Monday, March 2, 2009 at 9:00 a.m., in the Council
Chamber, for the purpose of appointing an Interim Council Member to fill the unexpired
term of Alvin L. Nash ending June 30, 2010.
560
At 9:00 a.m., the recessed meeting reconvened in the City Council Chamber, I
with Mayor Bowers presiding.
PRESENT: Mayor Bowers-1.
ABSENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Gwendolyn W. Mason and Vice-Mayor Sherman P. Lea-5.
At 10:00 a.m., the recessed meeting was reconvened, and called to order by
Mayor Bowers.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
Sherman P. Lea, Gwendolyn W. Mason and Mayor David A. Bowers-6.
ABSENT: None-O,
The Mayor declared a quorum was present.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
COUNCIL: The Mayor advised that the only item of business before the Council
was the selection of an Interim Council Member to fill the unexpired term of former
Council Member Alvin L. Nash through June 30, 2010.
The Mayor stated that the City Attorney has advised that the City Charter
provides that the appointment of an Interim Council Member' needed to be made by a
majority vote of the Members of the Council that are eligible to vote. He noted for the
record that six Council Members were eligible to vote; therefore, four votes would be a
majority vote. He explained that if no one candidate receives four affirmative votes in
the first roll call, additional ballots would be taken until such time as one candidate
having four affirmative votes; and at that point, the Council would formally adopt a
resolution appointing said individual as the Interim Council Member.
Mayor Bowers called attention to the following names of persons who had
expressed an interest in serving in the capacity of Interim Council Member: Guy W.
Byrd, Jr., Robert R. Craig, M. Rupert Cutler, Valerie L. Garner, Derrick L. Journiette,
James W. Settle, Phillip F. Sparks, William White, Sr., and Jason V. Wolfrey. The I
following roll call vote was recorded:
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FOR DR. CUTLER: Council Members Mason, Rosen, Trinkle and Vice Mayor
Lea-4.
FOR MR. WHITE: Council Member Price and Mayor Bowers-2.
Inasmuch as Dr. Cutler having received the highest number of votes for
consideration as Interim Council Member to fill the unexpired term of Alvin L. Nash
through June 30, 2010, Council Member Mason offered the following resolution:
(38371-030209) A RESOLUTION appointing M Rupert Cutler as a member of
the City Council for a term commencing upon his qualification and expiring June 30,
2010.
(For full text of Resolution, see Resolution Book No. 73, page 136.)
Council Member Mason moved the adoption of Resolution No. 38271-030209.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Lea, Mason, Nash and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the recessed meeting
adjourned at 10:15 a.m.
APPROVED
ATTEST:
~ hi. yy\oD>v
Stephanie M. Moon, CMC ~
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
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March 2, 2009
1030 a.m.
The Council of the City of Roanoke met in regular session on Monday, March 2,
2009, at 10:30 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Regular Meetinas. Code of the City of Roanoke (1979), as amended, pursuant
to Resolution No. 38150-070708 adopted by the Council on Monday, July 7,2008.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, Sherman P. Lea,
Gwendolyn W. Mason, Anita J. Price and Mayor David A. Bowers-6.
ABSENT: None-O.
The Mayor declared that a quorum was present.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
OTHERS PRESENT: M. Rupert Cutler.
CITY COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia(1950), as amended, was before the body.
(See communication on file in the. City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of Mayor
Bowers to convene in Closed Meeting as abovedescribed. The motion was seconded
by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Price and Mayor
Bowers-6.
NAYS: None-O.
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CITY MANAGER-CITY COUNCIL: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved the Council concur in the request of the City
Manager to convene in a Closed Meeting as abovedescribed. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Price and Mayor
Bowers-6.
NAYS: None-O.
CITY MANAGER-CITY COUNCIL: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved the Council concur in the request of the City Manager to
convene in a Closed Meeting as abovedescribed. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Lea, Mason, Price and
Mayor Bowers-6.
NAYS: None-O.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
BOARD OF ZONING APPEALS ON MONDAY, APRIL 6, 2009, AT 12:00 P.M., IN THE
EOC CONFERENCE ROOM, ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING.
The Mayor suggested that agenda items be forwarded to the City Manager or City
Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA:
564
AMPHITHEATRE: It was noted that the briefing with regard to an amphitheater I
would be referred until Monday, April 6, 2009, at 2:00 p.m., or as soon thereafter as the
matter may be heard by the Council.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Intersection Improvement (Riverland Road/Mount Pleasant Boulevard/Benninqton
Street)
Mr. Jamison shared plans for improvements for the drivability and appearance of
the intersection at Riverland Roaq/Mount Pleasant Boulevard and Bennington Street,
creating a roundabout which will ~Iiminate entrance to shopping center at Riverland
Road, and. He noted that pedestrian crosswalks, along with adequate shared use
paths will be included in the improvements. He also said that a public meeting has
been scheduled for March 31 at Garden City Elementary School to receive citizen
comments; and a presentation will be shared with the neighborhood organization.
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Riverland/Bennington/ Mount Pleasant
o VDOT funded project
o 2% City match for funding
[J Purpose:
o Intersection improvements
o Enhance traffic operatjons
o Enhance appearance
o Progress toward greenway connections
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Riverland/Bennington/ Mount Pleasant
m!il Prelitninary Engineering - 2007
!Ii Citizen Infonnation Meeting - June 2008
m Adjacent properties
o Fire Statjon #11
o Shopping center (lGi\ Grocery Store)
o \\lV\'Vi\ pump station
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Comments:
Mr. Jamison pointed out that a single-lane roundabout was being considered for I
the location that would impact the entrance of the shopping center. In response to a
question as to how pedestrians would gain access to the shopping center area, Mr.
Jamison replied that sidewalks would be placed at the roundabout.
The City Manager reiterated that the design had been through the Complete
Streets Policy process which examines all ways of transportation and safety measures.
Solid Waste Allev Collection
Bob Bengtson, Director of Public Works, advised that the City will be moving
solid waste collection from the alley to the curbside in some areas of the City.
Skip Decker, Manager of Solid Waste Management, presented a proposal for 61
alleys in city neighborhoods to transition solid waste collection to the curbside. He said
that the City is at a saturation point with regard to resources available to collect
recycling, adding that transitioning to curbside collection in the areas specified would
allow the City to reallocate resources to meet growth in recycling activities, especially
with the business community.
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569
Solid Waste Allev Collection
Bob Bengtson, Director of Public Works, advised that the City of Roanoke has
made great strides in its recycling efforts improving both curbside and school recycling
programs. He pointed out that the program has generated savings and revenue. He
explained that the recycling vendor Cycle Systems would be closing and terminating the
current contract. Staff would be researching other possibilities and the Roanoke Valley
Resource Authority has looked into the specifics of operating a Materials Recovery
Facility (MRF) and at the current time, the volume of recyclables is not significant
enough to operate a MRF and is not cost effective.
Skip Decker, Solid Waste Manager, highlighted the following presentation
regarding recycling efforts for the future:
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570
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571
572
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573
574
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575
Discussion:
The City Manager advised that if a new packer and additional crew are not
added, the City would be unable to seek out businesses and other residents to
participate in the recycling program.
Council Member Trinkle commended Mr. Decker and his staff for their efforts and
asked if Roanoke County was to participate in the curbside recycling services, would a
Materials Recovery Facility be cost effective for the area. Mr. Decker explained that if
the County joined in the curbside service, he would strongly recommend a single stream
recycling program, in which bottles, cans, and paper would be combined and picked up
every two weeks and the MRF would separate the recyclables.
The City Manager advised that with the price of recyclables dropping
considerably, a new contract may not have the benefits of the previous contract with
Cycle Systems.
Council Member Trinkle inquired as to the costs to build a Materials Recovery
Facility; whereupon, Mr. Bengtson replied the cost was approximately $2 million.
Following additional comments from the Council, the City Manager remarked that
the next step is to notify the residents as of the May 1 change in collection to
redistribute the resources and continue to gain participants for the program.
Countryside RFP and Financial Analvsis
March 2
576
Countrvside RFP and Financial Analvsis
The Director of Finance presented the following overview regarding the I
Countryside property including costs of operation and improvements necessary to keep
the of course in good operating condition. She also presented alternatives for handling
of the property including (1) City ownership with private management; (2) City
ownership with City management; (3) selling the property for development; and (4)
holding onto the property until the real estate market improves or use it as greenspace.
--~------------. .-----.-~ .-.---~------..---- -.-- ---- ----.--1
loday's Agenda
· Background
· Previous City Council Direction
· Financial model
· Options for City consideration
· Next steps
· City Council direction and input
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Financial Model Approach
· Proforma budget
- Operating results CY 05 - 07 (from Meadowbrook)
- Consideration of capital needs
- Consideration of deferred maintenance needs
- Inclusion of debt service on property
. Refinancing of current loan on land
. Consideration of additional capital needs
· Consideration of Options
- Operational Alternatives
. Third party private management
. City managed
- Sale of facility
- Retention of the facility for use other than golf
- Future economic development opportunities
I
Countryside Operations
· Net income*
- CY05 $88,000
- CYOG $80,000
- CY07 $43,000
- Twelve month period 9/07 to 8/08 'break even'
. Within these amounts, payment to the City is an expense in
arriving at net income reported by Meadowbrook. City
received $17.5k in 2006 - 2008 and $35k in 2005.
· Excludes debt service paid by City on property -
$455,000 in FY10, declining in future years
under current schedule
* As reported by Meadowbrook Golf
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577
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Capital Improvement Program
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· Priority Improvements - furnished by Meadowbrook
- Installation of new irrigation system (tees and greens)
- Installation and repair of cart paths
· Other capital needs evaluated and prioritized
- Additional greens and grounds improvements
- Course design upgrades
- Evaluation of tennis facility
- Buildings such as club house
- Maintenance needs
· It should be noted that the City's FY09 - 13 CIP does not
include funding for Countryside improvements
5
Assets to Acquire if
City-run Operation
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· Cash register system
· Mowers and grounds equipment
· Golf carts
· Miscellaneous grounds
equipment and supplies
(smaller, cash-funded items)
6
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Debt Service
· Outstanding debt on property $3,200,000
· Principal payments due annually Dec 1st
· Debt payments consist of principal paid
annually in December and interest paid
semi-annually in December and June
· Total annual payments vary
- Equal principal payments of $265,000
- I nterest declines as principal repaid
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Refinancing
Current Debt on Land
· Current loan taxable, fifteen year amortization
· Current structure results in decreasing debt
service over time
- typical for governmental operations
- less desirable for Enterprise fund projects
· Refinancing options, assuming non-tax status
- If refinanced and no extension in term - $355k
- If refinanced to 17 year term - $280k
- If refinanced to 20 year term - $253k
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~. _.~-_.. ~---~.- ._-_.._-.,-_._-------~._-._----- -.-...------- ._.-... ~
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579
580
Budgeting for Additional Capital
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· Each additional $1
million in capital
improvements will
cost $83,000 annually
in debt service
· Assumes:
- twenty-year repayment
term
- interest at 5.5% (tax
exempt)
9
Potential Alternatives
I
· City ownership - Privately managed
. Management term could vary
. Council discussions have focused on a ten year term split
into two five year periods
- Management by private entity
. Financial risk/return retained by City
- Lease to private entity
. Financial risk/return assumed by leasee
· City ownership - City managed
- Disadvantages include need to buy or lease all
equipment and inability to achieve economies of scale
with only one golf course
- Staffing issues
. Current City staff do not have golf course expertise
. Higher cost of municipal staff versus private sector
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Potential Alternatives
· Sale of property by City
· Removes City's responsibility for potential operating deficit of
Countryside
· City would need to retire all debt under a sale scenario
($3.2M debt)
· Two essential sale options
- For development
· Previous attempts have been unsuccessful
. Current direction of City Council does not support
· Current economic environment, real estate market does not
favor
- For private operation as golf course
· Restrictive covenant would be required
· Limitation on potential sales price
. Lease with Airport would have to be assigned and/or term
extended beyond ten years which is considered doubtful
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-- -~--~'- -~--- ~- ----- _.~---._.._- ~- ------ ..-- - --
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Potential Alternatives
· Near Term Retention of Property by City
- Until sale opportunities more promising as
real estate market improves
· For development
· For private golf course
- For use as recreational/open space
· Limitation in that property needs maintenance and
improvement under any recreational scenario and
field space yields no revenue whereas golf
property would be revenue generating
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581
582
Proforma Golf Course Budget
· Operating revenues
- Historically, $815k to $918k
- Recent economic downturn has reduced
- Course improvements and growth could yield
additional revenues
· Operating expenses
- Historically $772k to $830k
- These include payments to City of $17.5k or $35k
· Nonoperating items
- No non-operating revenues anticipated
- Non-operating expenses would consist of debt
service on land and other capital needs
Proforma Debt Service
· Land
- If refinanced and no extension in term - $355k
- If refinanced to 17 year term - $280k
- If refinanced to 20 year term - $253k
· Equipment
- Assumed $2M and twenty year amortization for
irrigation and longer term items
. Annual debt service $158,000
- Assumed $1 M and ten year amortization on mowers
and shorter term items
. Annual debt service $127,000
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Proforma Golf Course
Enterprise Fund Budget
Descriotion Amount
Operating revenues 1,000,000
Operating expenses 830,000
Operating income 170,000
Nonoperating revenues -
Nonoperating expenses 565,000
Net loss (395,000)
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Note: For discussion Durooses only. Assumes capital
improvements of $3 million to support expansion of revenues.
Highly preliminary and subject to further discussion with City staff
. .
and entities responding to RFP.
L_______________~ ______ _____ _.___
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Proforma Results of
Sale of Property
· Current assessed value: $3.8M
- Sale potentially hindered by fact that many holes are
located on property owned by Airport
- Purchaser would want to secure long term lease with
Airport
· Current debt balance: $3.2M
· Recommend updated independent appraisal
I under sale option
I · Realizing current market is not optimal for sale
I opportunity, may wish to hold with minimal
l. _~:es~ment until s:le oppo~u_nitYaris:s ___ ...._16
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583
584
Next Steps
· RFP for Operation/Management
- RFP issuance - April 1, 2009
- RFP response deadline - June 1,2009
· City Council role in RFP review and
selection process
· Negotiation of Contract - July-Sept 2009
· Transition - October/November 2009
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Discussion:
In response to an inquiry regarding the total cost for repairs, the Assistant City I
Manager for Community Development replied that the two repairs could approach
$1 million.
The City Manager advised that a RFP would be drafted and issued by April 1,
2009. She further advised that when selecting individuals for the RFP review
committee, members of staff with expertise in golf would be considered. She 'asked if
members of the Council were interested in participating in the review committee
selection process. Following discussion of the matter, Council Member Rosen
volunteered to serve on the committee, if Council desired representation, and
suggested that the RFP include a statement explaining that Members of Council shall
have access to review the proposals if desired. Mayor Bowers expressed his concern
with regard to Council Member Rosen's suggestion.
In order to comply with the Freedom of Information Act and the Virginia Public
Procurement Act, Council Member Rosen suggested that parallel contracts be drawn for
the two finalists to receive the best deal possible. The City Manager interjected that
language exists in the contract, adding that language could be inserted to reflect that
selections could be reviewed by City Council.
Vice-Mayor Lea commented that elected officials should not participate in the
procurement process and proposed that Council designate someone to participate, I
such as, former Council Member Alvin L. Nash because of his knowledge and expertise.
relating to golf and having served as a member of City Council.
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585
Mayor Bowers advised that staff was recommending that the process remain as
is, allowing the committee to recommend the finalists and the City Manager to make the
final selection; whereupon, the City Manager interjected that staff wants the Council to
declare the level of Council involvement in the process to include that language in the
RFP. She asked the Council for specific comment with regard to the above stated
information.
After further discussion regarding the selection process and the Council's
involvement; Council Member Trinkle offered a motion to allow a bid committee,
appointed by the City Manager, to review responses and to narrow the selections down
to a final list of two or more, with rankings of preference per the committee, for
presentation to the Council; and the Council can elect to interview the finalists, select a
final respondent or refer the matter back to the committee with recommendations. The
motion was seconded by Council Member Cutler and adopted.
Lead Safe Roanoke Grant
Matter to be acted upon by the Council at its March 16 Council meeting.
Continuation of Discussion of FY201 0 Budqet
Discussion to be held at a future Council meeting.
At 1 :48 p.m. the Mayor declared the meeting in recess to be reconvened at
2:00 p.m. in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, M. Rupert
Cutler, Sherman P. Lea, Gwendolyn W. Mason, Anita J. Price and Mayor David A.
Bowers- 7.
ABSENT: None-O.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United Stated of America was led by
Mayor David A. Bowers
586
CITY COUNCIL-ACTS OF ACKNOWLEDGEMENTS: The Mayor welcomed Dr. I
M. Rupert Cutler as a member of the Roanoke City Council.
ACTS OF ACKNOWLEDGEMENTS-: The Mayor recognized students from
Brazil, which is a part of Florianopolis Sister Cities Committee.
PRESENTATION AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENTS-SCHOOLS: Mayor Bowers recognized
Walter Alexander Sheffield of the Sons of the American Revolution Teacher of the Yea,
and presented him with a fruit basket.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor stated that City
Council sets this time as a priority for citizens to be heard. Matters requiring referral to
the City Manager will be referred immediately for response, recommendation or report
to council.
BUDGET-SCHOOLS: Robert Craig, 70 12th Street, S. W., appeared before the
Council and spoke about the $9 million debt service in the Roanoke City School Budget.
HUMAN SERVICES; Fern Henley, 3023 East Ruritan Road, Roanoke County,
appeared before the Council and urged the Council to adopt a resolution in support of I
the Homeowners and Bank Protection Act of 2008.
(See Handout on file in the City Clerk's Office.)
Without objection by the Council, the request was referred to the City Attorney
and the Legislative Committee for consideration and recommendation to the Council.
(See copy of response from City Attorney via email on file in the City Clerk's Office.)
Chris Craft, 1501 East Gate, N. E., appeared before the Council and spoke in
support of funding for the schools.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
November 3, 2008, were before the Council.
(See Minutes on file in the City Clerk's Office.)
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587
Council Member Cutler moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
LEASES- MARKET SQUARE: A communication from the City Manager
requesting the Council schedule a public hearing for Monday, March 16, 2009, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the lease
renewal of space in the City Market Building for the operation of Big Lick Pizza, on a
month to month basis, not to exceed twelve months, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Cutler moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
LEASES-MARKET SQUARE: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, March 16, 2009, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the lease
renewal of space in the City Market Building for the operation of Gone CoCo, on a
month to month basis, not to exceed twelve months, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Cutler moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
588
AUDIT COMMITTEE: Minutes of the meeting of the Audit Committee held on I
Monday, December 15, 2008, were before Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Cutler moved that the minutes be received and filed. The motion
was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
ANNUAL REPORT-ARCHITECTURAL REVIEW BOARD: The 2008 Annual
Report of the Architectural Review Board, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Cutler moved that the minutes be received and filed. The motion
was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor I
Bowers-7.
NAYS: None-O.
ANNUAL REPORT-FAIR HOUSING BOARD: The 2008 Annual Report of the
Fair Housing Board, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Cutler moved that the minutes be received and filed. The motion
was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and
Mayor Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-COMMITTEES-BOARD OF FIRE APPEALS: Report of
qualification of Justin B. Biller as a member of the Board of Fire Appeals, for a term
ending June 30, 2012, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
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Council Member Cutler moved that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ANNUAL REPORT: Beth Doughty, Executive Director, appeared before the
Council and presented the annual report of the Roanoke Regional Partnership. She
briefed the Council on background information relating to various activities during the
year, as follows:
· 2008 City of Roanoke Activity
. Business Attraction
. Image Building
. Retail Recruitment
· Outdoor Brand Development
(See powerpoint presentation on file in the City Clerk's Office.)
Following comments by the Council, the Mayor advised that the report would be
received and filed.
TOTAL ACTION AGAINST POVERTY: Annette Lewis, Vice-President of the
Programs appeared before the Council and shared activities coordinated by Total
Action Against Poverty throughout 2008. She expressed appreciation to the City for its
financial support.
(See handout on file in the City Clerk's Office.
Following comments by the Council, the Mayor advised that the report would be
received and filed.
590
REGIONAL CORPORATION-PURCHASING: Vice-Mayor Sherman P. Lea and I
Council Member Court Rosen submitted a joint communication urging the use of City or
regional businesses when purchasing goods or services.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38372-030209) A RESOLUTION encouraging the residents and employees of
the City of Roanoke, Virginia, when purchasing goods or services, to take into account
the importance of using City or regional businesses whenever possible.
(For full text of resolution, see Resolution Book No. 73, page 137.)
Vice-Mayor Lea moved the adoption of Resolution No. 38372-030209. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers- 7.
NAYS: None-O.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
I
CITY MANAGER:
BRIEFINGS:
AMPHITHEATRE: Briefing with regard to the Amphitheatre Feasibility Study was
deferred until the regular meeting of Council scheduled to be held on Monday, April 6,
2009, at 2:00 p.m.
ITEMS RECOMMENDED FOR ACTION:
DRUG/SUBSTANCE ABUSE-GRANT: The City Manager submitted a written
communication recommending acceptance of a Drug Abuse Resistance Education
(DARE) Camp donation from the Gentle Sheppard Hospice.
(For full text see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
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(#38373-030209) A RESOLUTION authorizing acceptance of a donation to the
Roanoke City Police Department from the Gentle Shepherd Hospice to partially fund the
Drug Abuse Resistance Education (DARE) summer camp program for FY 2009, and
authorizing execution of any and all necessary documents to accept the donation
(For full text of resolution, see Resolution Book No. 73, page 138.)
Council Member Trinkle moved the adoption of Resolution No. 38373-030209.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38374-030209) AN ORDINANCE to appropriate funding from donations for the
Drug Abuse Resistance Education (DARE) summer camp program, amending and
reordaining certain sections of the 2008-2009 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 139.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38374-
030209. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
GRANTS: The City Manager submitted a written communication recommending
acceptance of funding from the United States Marshals Service.
(For full text see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
592
(#38375-030209) A RESOLUTION authorizing acceptance of funds to the I
Roanoke City Police Department from the United States Marshals Service to fund the U.
S. Marshal's District Fugitive Task Force, and authorizing execution of any and all
necessary documents to accept the funds
For full text of resolution, see Resolution Book No. 73, page 140.)
Council Member Mason moved the adoption of Resolution No. 38375-030209.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following ordinance.
(#38376-030209) AN ORDINANCE to appropriate funding from the United States
Marshals Service for the U.S. Marshals District Fugitive Task Force, amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 141.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38376-
030209. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
ROANOKE VALLEY RESOURCE AUTHORITY: The City Manager submitted a
written communication recommending authorization to execute the Fifth Amendment to
the Roanoke Valley Resource Authority Members Use Agreement.
(For full text see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
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(#38377-030209) A RESOLUTION authorizing a Fifth Amendment to the
Roanoke Valley Resource Authority Members Use Agreement; authorizing the City
Manager to execute such Fifth Amendment; and authorizing the City Manager to take
such further actions and execute additional documents as may be needed to implement
and administer such Fifth Amendment.
(For full text of resolution, see Resolution Book No. 73, page 142.)
Council Member Cutler moved the adoption of Resolution No. 38377-030209.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
HOUSING AUTHORITY: The City Manager submitted a written communication
recommending execution of a 2009 Extension Amendment to the Amended and
Supplemented South Jefferson Cooperation Agreement 2 between the City of Roanoke
and the Roanoke Redevelopment and housing Authority.
I (For full text see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38378-030209) AN ORDINANCE authorizing the proper City officials to
execute a 2009 Extension Amendment to the Amended and Supplemented South
Jefferson Cooperation Agreement 2 (the 2009 Extension Amendment) between the City
of Roanoke (City) and the City of Roanoke Redevelopment and Housing Authority
(RRHA), providing for an extension of five (5) years of the current South Jefferson
Cooperation Agreement 2 (SJC Agreement 2) and Amended and Supplemented South
Jefferson Cooperation Agreement 2 (Amended Agreement) between the parties;
authorizing the City Manager to take such actions and execute further documents as
may be needed to implement and administer such 2009 Extension Amendment; and
dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 144.)
Council Member Mason moved the adoption of Ordinance No. 38378-030209.
The motion was seconded by Council Member Price.
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Following dialogue among the Council and officers with regard to the extension I
amendment, as well as the amount of funds involved, Ordinance No. 38378-030209
was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
CITY MANAGER COMMENTS:
VIRGINIA WESTERN COMMUNITY COLLEGE-BUDGET-SOLlD WASTE
MANAGEMENT-ROANOKE RESOURCE AUTHORITY: The City Manger reminded the
Council that Tuesday, March 3 at 6:30 p.m., in the Whitman Auditorium, Virginia
Western Community College; and Thursday, March 12 at 6:30 p.m., Roanoke Civic
Center, the City will hold budget information and input meetings. She also stated that
City staff was looking forward to the opportunity to educate citizens on the budget
process and challenges the Administration faces with the current uncertain economy. In
addition, she further stated that participants would be asked for input at the end of the
workshop through a Budget Survey, which would also be posted on the City's website.
She indicated that the survey would assist staff in knowing which services have the
greatest priority for citizens; and those where they were willing to allow retrenchment.
Ms. Burcham praised City crews for working through the night to remove snow
and ice from City streets, adding that 100% of the arterial streets and between 15 and
16% of residential areas have been cleared. She also noted that City crews will
continue their work until all streets are clear.
I
She remarked that solid waste collection for Monday had been cancelled due to
the Resource Authority being closed, leaving no place for disposal of trash. She added
that as a result, crews would collect solid waste based on the holiday schedule this
week meaning a one day delay.
Ms. Burcham mentioned that the City would be hosting a second Job Fair on
Wednesday, March 4 at the Roanoke Civic Center, adding that in December 2008,
attendance was overwhelming, so the City made the decision to hold another job fair.
She also reported that this time the City had invited neighboring jurisdictions and
businesses to participate, and that the City believes one of its functions should be to
assist citizens in locating available jobs.
The City Manager announced that the City holds a Biz Breakfast on a monthly
basis, and said events are vary productive; and that the City would continue to hold the
monthly breakfasts in order to stay in touch with its existing tax base, and that the City
has two staff people who spends their time in retention activities with businesses in the I
community.
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595
CITY ATTORNEY:
CITY CODE-FI REARMS: The City Attorney submitted a written report
recommending amendment of the City Code to delete the provision prohibiting the
carrying of firearms within Carvins Cove Natural Reserve.
(For full text, see report on file in the City Clerk's Office.)
Counci( Member Rosen offered the following Ordinance.
(#38379-030209) AN ORDINANCE amending and reordaining Chapter 35,
Water, Article II, Carvins Cove Natural Reserve, of the Code of the City of Roanoke
(1979), by amending Section 35-30 Possession or discharoe of firearms; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 73, page 145.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38379-
030209. The motion was seconded by Council Member Cutler.
Council Member Cutler shared comments with regard to the deer culling
program.
There being no additional questions and lor comments by the Council Members,
Ordinance No. 38379-030209 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and Mayor
Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRES AND lOR COMMENTS BY THE MAYOR AN MEMBERS OF
COUNCIL:
596
COMPLAINTS-TOWING-LEAD SAFE ROANOKE: Mayor Bowers advised that I
he had received complaints about the downtown towing situation and requested that the
City Manager and City Attorney report to the Council regarding the topic. The City
Manager stated that there were not many options available relating to private section
towing on private property, but that staff would prepare a report for City Council.
In connection with the Lead Safe Roanoke briefing, the Mayor suggested that
information be presented to the Council in the form of a report instead of a briefing. The
City Manager noted that the item would be placed on the March 16 Council agenda for
formal action regarding acceptance of funding for the program from the Federal stimulus
funds.
At 3:50 p.m. the Mayor declared the Council Meeting in recess for Closed
Meeting in the Council's Conference Room, Room 451.
At 4:40 p.m., the meeting was reconvened in the Council Chamber, Mayor
Bowers presiding, and all Members of the Council in attendance, with the exception of
Council Members Mason and Trinkle who left during the Closed Meeting.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Price moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting I
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Rosen, Cutler, Lea, Price and Mayor Bowers-5.
NAYS: None-O.
(Council Members Mason and Trinkle were absent.)
PARKS AND RECREATIONS: The Mayor called attention to the expiration of
the three year term of office of Mary F. Monk as a member of the Parks and Recreation
Advisory Board ending March 31, 2009; whereupon, he opened the floor for
nominations. :
Council Member Cutler placed in nomination the name of Mary F. Monk.
There being no further nominations, Ms. Monk was reappointed as a member of
the Parks and Recreation Advisory Board for a term of three years ending March 31,
2012, by the following vote:
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597
FOR MS MONK: Council Members Rosen, Cutler, Lea, Price and Mayor
Bowers-5.
(Council Members Mason and Trinkle were absent.)
ROANOKE ARTS COMMISSION: The Mayor called attention to a vacancy on
the Roanoke Arts Commission created by the unexpired term of Terri R. Jones for a
term ending June 30, 2010; whereupon, he opened the floor for nominations.
On behalf of Council Member Trinkle, the name of Patice Holland was placed in
nomination.
There being no further nominations, Ms. Holland was appointed as a member of
the Roanoke Arts Commission to fill the unexpired term of Terri R. Jones ending
June 30, 2010, by the following vote:
FOR MS HOLLAND: Council Members Rosen, Cutler, Lea, Price and Mayor
Bowers-5.
(Council Members Mason and Trinkle left during the Closed Meeting.)
ARCHITECTURAL REVIEW BOARD: The Mayor called attention to a vacancy
on the Architectural Review Board created by the unexpired term of James Schlueter for
a term ending October 1, 2009; whereupon, he opened the floor for nominations.
Council Member Cutler placed in nomination the name of Anne Beckett.
There being no further nominations, Ms. Beckett was appointed as a member of
the Architectural Review Board to fill the unexpired term of James Schlueter ending
October1,2009.
FOR MS BECKETT: Council Members Rosen, Cutler, Lea, Price and Mayor
Bowers-5.
(Council Member Mason and Trinkle left during the Closed Meeting.)
FAIR HOUSING BOARD: The City Clerk was instructed to contact to the City
Attorney to request that the proper measure be prepared to abolish the Fair Housing
Board.
598
LIBRARIES: Inasmuch as Michael Ramsey had submitted his resignation as a I
member of the Roanoke Public Library Board, effective February 17, 2009, and the
Council having considered him to be an invaluable member, the City Clerk was
instructed to contact Mr. Ramsey to request that he reconsider his decision to resign as
a member of the Roanoke Public Library Board.
(See email on file in the City Clerk's Office advising the Council that the resignation was
rescinded.)
There being no further business, the Mayor declared the meeting adjourned at
4:41 p.m.
APPROVED
ATTEST:
~ /Y). ':jlJtNJ
Stephanie M. Moon, CMC
City Clerk
Mayor
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