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Home My WebLink AboutCouncil Actions 03-02-09 ROSEN 38372-030209 ROANOKE CITY COUNCil REGULAR SESSION MARCH 2, 2009 IMMEDIATELY FOllOWING THE RECESSED COUNCil MEETING ROOM 159 AGENDA Call to Order -- Roll Call. All Present. A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (6-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (6-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (6-0) 1 ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE BOARD OF ZONING APPEALS ON MONDAY, APRIL 6, 2009, AT 12:00 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159. Items to be forwarded to the City Manager or City Clerk. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. (5 MINUTES) Briefing on amphitheater was deferred until Monday, April 6, 2009, at 2:00 p.m., or as soon thereafter as the matter may be heard by the Council. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. (5 MINUTES) BRIEFINGS: . Intersection Improvement (Riverland Road/ Mount Pleasant Boulevard/Bennington Street) 20 minutes . Solid Waste Alley Collection 20 minutes . Countryside RFP and Financial Analysis 30 minutes Motion to allow a bid committee appointed by the City Manager to review responses and to narrow the selections down to a final list of two or more, with rankings of preference per the committee, for presentation to the Council; and the Council can elect to interview the finalists, select a final respondent or refer the matter back to the committee with recommendations. It was also stated that at no time will a respondent selected by the committee to be in the final two or more pool be told that they are the finalist, but only one of several, and that the Council retains the option to negotiate with more than one finalist on a final contract, with one respondent. · Lead Safe Roanoke Grant 15 minutes Item will be acted upon by the Council at its March 16 Council meeting. Continuation of Discussion of FY201 0 Budget WITHDRAWN. Discussion to be held at a future Council meeting. AT 11:30 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR AN AUDIT COMMITTEE MEETING. THE COUNCIL MEETING RECONVENED AT 12:30 P.M., FOR A BRIEFING TO DISCUSS COUNTRYSIDE RFP AND FINANCIAL ANALYSIS. THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 200 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 2, 2009 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channe/3. Today's Council meeting will be replayed on Channel 3 on Thursday, March 5 at 7:00 p.m., and Saturday, March 7 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. Mayor Bowers recognized students from Brazil, which is a part of Florianopolis - Sister Cities Committee. Welcomed Dr. M. Rupert Cutler as a member of the Roanoke City Council. 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of the Sons of the American Revolution Teacher of the Year. Presented a fruit basket to Walter Alexander Sheffield. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Robert Craig, 70 12th Street, S. W. Fern Henley, 3023 East Ruritan Road, Roanoke County, urged the Council to adopt a resolution in support of the Homeowners and Bank Protection Act of 2008. Request was referred to the City Attorney and the Legislative Committee for consideration and recommendation to the Council. 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of the Council held on Monday, November 3, 2008. RECOMMENDED ACTION: Dispensed with reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 16,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the lease renewal of space in the City Market Building for the operation of Big Lick Pizza, on a month to month basis, not to exceed 12 months. RECOMMENDED ACTION: Concurred in the request. 5 C-3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 16,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the lease renewal of space in the City Market Building for the operation of Gone CoCo, on a month to month basis, not to exceed 12 months. RECOMMENDED ACTION: Concurred in the request. C-4 Minutes of the meeting of the Audit Committee held on Monday, December 15, 2008. RECOMMENDED ACTION: Received and filed. C-5 2008 Annual Report of the Architectural Review Board. RECOMMENDED ACTION: Received and filed. C-6 2008 Annual Report of the Fair Housing Board. RECOMMENDED ACTION: Received and filed. C-7 Report of qualification of Justin B. Biller as a member of the Board of Fire Appeals, for a term ending June 30, 2012. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation of the Roanoke Regional Partnership Annual Report. Beth Doughty, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. b. Activities coordinated by Total Action Against Poverty throughout 2008. Annette Lewis, Vice President of Programs, Spokesperson. (Sponsored by Vice-Mayor Lea and Council Member Rosen) Received and filed. c. A joint communication from Vice-Mayor Sherman P. Lea and Council Member Court G. Rosen urging the use of City or regional businesses when purchasing goods or services. Adopted Ordinance No. 38372-030209. (7-0) 6 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: . Amphitheatre Feasibility Study Deferred until April 6, 2009 at 2:00 p.m. ITEMS RECOMMENDED FOR ACTION: 1 . Acceptance of a Drug Abuse Resistance Education (DARE) Camp donation from the Gentle Sheppard Hospice; and appropriation of funds. Adopted Resolution No. 38373-030209 and Budget Ordinance No. 38374-030209. (7-0) 2. Acceptance of funding from the United States Marshals Service; and appropriation of funds. Adopted Resolution No. 38375-030209 and Budget Ordinance No. 38376-030209. (7-0) 3. Authorization to execute the Fifth Amendment to the Roanoke Valley Resource Authority Members Use Agreement. Adopted Resolution No. 38377-030209. (7-0) 4. Execution of a 2009 Extension Amendment to the Amended and Supplemented South Jefferson Cooperation Agreement 2 between the City of Roanoke and the Roanoke Redevelopment and Housing Authority. Adopted Ordinance No. 38378-030209. (7-0) COMMENTS BY CITY MANAGER. Announcement that public meetings regarding the budget process and to receive input from the public scheduled for Tuesday, March 3 at 6:30 p.m., in the Whitman Auditorium, Virginia Western Community College; and Thursday, March 12 at 6:30 p.m., Roanoke Civic Center. Also cancelled solid waste trash pickup today due to inclement weather, adding that the City will proceed with the holiday pickup schedule. Lastly, followed up on comments relating to the Roanoke Regional Partnership presentation, noting that a biz breakfast is held and is a popular activity which helps the City to stay in touch with business entities. 7 b. CITY ATTORNEY: 1 . Amendment of the City Code to delete the provision prohibiting the carrying of firearms within Carvins Cove. Adopted Ordinance No. 38379-030209. (7-0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Requested that the City Manager report to Council with regard to alternative options available to assist the public with private property towing operators. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. ADJOURN. CERTIFICATION OF CLOSED MEETING. (5-0, Council Members Mason and Trinkle left during the Closed Meetings.) Reappointed Mary F. Monk as a member of the Parks and Recreation Advisory Board for a three-year term ending March 31, 2012. Appointed Patice Holland as a member of the Roanoke Arts Commission to fill the unexpired term of Terri R. Jones ending June 30, 2010. Appointed Anne Beckett as a member of the Architectural Review Board to fill the unexpired term of James Schlueter ending October 1, 2009. The City Attorney was instructed to prepare the proper measure abolishing the Fair Housing Board. The City Clerk was instructed to contact Michael Ramsey, on behalf of the Council, to request that he reconsider serving as a member of the Roanoke Public Library Board. (Resignation was received on Tuesday, February 17, 2009 and rescinded.) 8 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 2401 1-1594 TELEPHONE: (540) 853-2444 FAX: (540)853-1145 DAVID A. BOWERS Mayor March 2,2009 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, and the appointment of an interim Council Member, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, <YJ~cw~ David A. Bowers Mayor DAB:ctw CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Bowers and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended. Darlene L. urcham City Manager DLB/lsc c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Bowers and Council Members: This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended. Respectfully submitted, Darlene L. Bur City Manager DLB/lsc c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance ..><Ii ,,~.,'_...___ OESIGN ftJet.lC Ht::ARIND ~.tJ~RCH :;11, 2<'JOCI :IT 'MJR~ CnJg:r II~ ;':\JOOO.tal-13:I, fl1{1\ HAWI , C'liI."nJI"C if.reAAl. I"l(~~r,:" e''''.~Q\' ll~) 'J" .J" :,. 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Recycling For The Future CITY OF ROANOKE te Recycling Collection o EQUIPMENT I -acker Truck Number Of Recycling Routes By Days Of The Week Past - Present - Future te 9 8 7 R 6 0 5 U 4 T 3 E S 2 1 0 Monday Tuesday Wednesday Thursday Friday I!I 2007 3 4 4 4 1 routE . 2009 4 5 5 7 2 o 2010 5 6 6 8 3 *Friday's Figures - Schools & Businesses Interest and Participation In Recycling Continues To Rise te Ice Nov 1 2008 Solid Waste Management Staff has delivered: 811- 22 Gallon Green Recycling Bins 10 - 96 Gallon Blue Containers For Bottles and Cans 40 - 96 Gallon Blue Containers For Paper ~ D1~:g~ 7. - -\ iI.. ) ::~a~t:; ::~~:~e .,. . ~A~lIImDnLDm Cans ....EAN ~Newspapers ft Fo, Recycling Bins: \f iRE Call 853-6848 of 853-68 9 The City of Ro'anoke is committed to sound environmental stewardship and is engaged in number of strategies to save energy, save resources, and reduce our carbon footprint. ? Solid Waste Management staff and volunteers have been placing the CLEAN AND GREEN stickers on the lids of the Big Blues of citizens that do not participate in our recycling program. t · ~~@W~~~@ITU@~ ~@~@~~@@~ New Packer Truck $200,000 Additional Crew $65,606 Existing resources are not available nor are there funds available to acquire needed resources. te An opportunity exists to adjust current > service delivery on trash collection routes tc provide the needed resources for recycl i ng . . . . .' . . . n"L~""'.' .... ",,' ..." " ~ Ii ,jY;\" . !wJ~ _ SWM SERVICE TO ALLEYS - ALLEYS TO REMOVE ,! .~\\"~f"'1..., , !/~~~VcL \ / ~ (. ~~ AY' ~I I'~ /'r--;.p t e We Know That Currently A Typical: -Bandit Route serves 1,200 -1,400 homes per day using 1 driver 84% of our customers receive this service. - Packer Route serves 400 - 500 homes per day using 1 driver & 2 workers 130/0 of our customers receive this service. -Physically Challenged routes serve 300 homes per day using 1 employee per truck 3% of our customers receive this service. te Fine Tuning Our Service...... In 2000: -Trash collection was shifted from some alleys to curbside bandit collection. -Remained in the alleys where topography prevented curbside service. te Fine Tuning Our Service...... 2009: Identified a portion of 61 alleys that could be transitioned to the more efficient curbside . service. Affects 3% of our customers or approximately 1,200 households t e Proposed Changes: -Bandit Route serves 1,200 - 1,400 homes per day using 1 driver 87% of our customers receive this service. -Packer Route serves 400 - 500 homes per day using 1 driver & 2 workers 100/0 of our customers receive this service. -Physically Challenged routes serve 300 homes per day using 1 employee per route 30/0 of our customers receive this service. te Proposed Next Steps. . . .. 1] t2 ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia' 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILAN. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk March 5, 2009 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At the informal session of the Council of the City of Roanoke held on Monday, March 2, 2009, a motion was adopted to allow a bid committee appointed by the City Manager to review responses and to narrow the selections down to a final list of two or more, with rankings of preference per the committee, for presentation to the Council; and that the Council may elect to interview the finalists, select a final respondent or refer the matter back to the Committee with recommendations, in connection with the Countryside Request for Proposal and Financial Analysis. It was also stated that at no time will a respondent, selected by the Committee to be in the final two or more pool, be told that they are the finalist, and furthermore, the Council retains the option to negotiate with more than one finalist on a final contract. Sincerely, A~fh.~ Stephanie M. Moon, CMC City Clerk SMM :ew pc: William M. Hackworth, Cit{ Attorney Ann H. Shawver, Direqor of Finance Date: CITY OF ROANOKE CITIZEN SURVEY FOR INPUT IN BALANCING FY09-10 CITY BUDGET Introduction: With the current state of the national, regional, and local economies, the City of Roanoke faces tremendous challenges in balancing its budget for fiscal year 2009-2010. With reductions projected in local revenues, the City faces a shortfall of approximately $8.5 million as it begins the budget development process. To facilitate budget balancing, reductions in programs and services will be required. Citizen input on the importance of programs and services is needed. 1. Which expenditure category below should have the highest priority? a) Community Development (Pla1}11ing, Building Inspections, Economic Development, N eighborhood Services) b) Education c) Health and Welfare (Social Services and Human Services) d) Parks, Recreation, and Cultural (Maintenance of Parks, Recreation Programs, Libraries) e) Public Safety (Police, Fire/EMS, E911 Dispatch) . t) Public Works (Refuse Collection, Street Maintenance, Street Paving) 2. To facilitate balancing the budget in an environment of declining revenue, the primary strategy should be: a) Program/Service reduction or elimination b) Tax rate increase , c) A combination of program/service reductions and tax increase 3. Given the projected decline in local revenue, if tax increases are considered, the tax increases should be used to: a) Provide additional local funding to schools b) Minimize program/service reductions or eliminations c) Provide additional funding to schools and minimize program/service reductions d) Tax increases should not be considered 4. If you are willing to pay higher taxes, indicate your preference as to which tax(es) should be increased: a) Real property (real estate taxes) b) Personal property taxes c) Other taxes (meals, lodging, etc.) d) No taxes should be increased 5. Please indicate your preference in considering the possibility of reductions or elimination of programs and services in the following areas. A. Parks and Recreation: 1. Frequency of park mowing a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the current frequency of park mowing? a) Yes b) No 2. Park beautification (planting of flowers) a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the park beautification program? a) Yes b) No 3. Athletic programs a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the athletic programs? a) Yes b) No 4. Aquatic programs (Municipal pools) a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the aquatic programs? a) Yes b) No 5. Youth Services programs (includes community centers and programs, Youth Commission, nutritional and wellness programs, etc.) a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the Youth Services programs? a) Yes b) No 6. Urban Forestry (includes planting, pruning, and removal oftrees on City property) a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the Urban Forestry program? a) Yes 2 b) No B. Public Works: 1. Snow removal a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the current level of snow removal service? a) Yes b) No 2. General refuse collection (trash pick-up) a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the general refuse collection service? a) Yes b) No 3. Bulk Good refuse collection a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the bulk good collection service? a) Yes b) No 4. Loose leaf collection a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the loose leaf collection service? a) Yes b) No 5. Brush collection a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the brush collection service? a) Yes b) No 6. General street maintenance (includes constructing & maintaining streets, landscape maintenance, storm water drainage maintenance, street and sidewalk clearing, etc.) a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the current level of street maintenance? a) Yes 3 b) No 7. Street paving a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the current street paving schedule? a) Yes b) No 8. Frequency of mowing medians and rights-of-way a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the current mowing frequency of medians and rights-of-way? a) Yes b) No C. Libraries: 1. Library programs a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain the Library programs? a) Yes b) No 2. Library branch operations a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the current level of Library branch operations? a) Yes b) No D. Public Transportation: 1. Valley Metro a) Yes b) No If you answered ''No'', are you willing to pay higher bus fares to maintain the service? a) Yes b) No E. Social Services: 1. Caring for residents via social services programs a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the level of care for residents? a) Yes b) No 4 . 2. Programs to prevent young people from becoming part of the criminal justice system (Youth Haven, Outreach Detention, and Crisis Intervention) a) Yes b) No If you answered "No", are you willing to pay higher taxes or fees to maintain these programs? a) Yes b) No F. Other Services/Proe:rams: 1. Police Department's Mounted Horse Patrol a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the mounted patrol? a) Yes b) No 2. Hanging of flags and decorations a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to continue the hanging of flags and decorations? a) Yes b) No 3. Citizen Communications (Municipal Calendar, Citizen Magazine, etc.) a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain these citizen communications? a) Yes b) No 4. General Neighborhood Services (code enforcement, housing development, Citizen Service Center, Leadership College, Neighborhood Development grants, etc.) a) Yes b) No If you answered ''No'', are you willing to pay higher taxes or fees to maintain the neighborhood services? a) Yes b) No 6. The City of Roanoke provides funding to cultural agencies and attractions (Center-in- the-Square, History Museum, Science Museum, Roanoke Sister Cities, etc.) to support specific programs. The City provides funding to human services agencies (Total Action Against Poverty, West End Center, Bradley Free Clinic, etc.) to support specific programs. The City of Roanoke also provides funding to sponsor events 5 (Christmas Parade, Event Zone, Commonwealth Games, etc.). Please indicate your preference in considering the possibility of reducing or eliminating funding that is provided to cultural agencies, human services agencies, and event sponsorship. a) Would be willing to accept reductions b) Would not be willing to accept reductions 7. Are there other City services or programs not included in the above survey questions that you believe should be considered for review for possible reductions or eliminations? If so, please comment below: Thank you very much for your participation in this survey. Your response and comments will be invaluable to City staff and City Council as it works through this difficult budget process. K:\FY0910CitizenBudgetSurvey2.doc ~- . . " -... 6 ,:" -"~'Fern-Renley :S40r977 -0077 i540~588-4988i., . . . . . .u~. _ ____ ___ _ _h J J . redlt system, among V"(;' ...... .l.:-eE<of4lea4.!l:~!ri'" na.-t;;o"z<.i't..lt' the world includ- .@l"J'll,.1p:1.H.......c..,~.,,~.W'.J1.'\.. . , ing oUF own'tJ.ili.tea:~~te~, Russia, China, arid In- dia. And around this';grouP. of leading nations, to lead the world into a general economic reform, with the kind: of objectives ,whIch I've. referred to today~ We have to take mankind out 9f this abyss, this abyss which we've been sliding into more and more and more, since Franklin Roosevelt died,and . especially since 1967-1968.' . We've got to get back, and we've got to rec<:>gnize .' also in our actions, that tlJe United States, whether' some people like to hear it or not, the United States is the greatest nation which has ever existed.. Not . because of something magiCal about it, but be- APPENDIX " The HomeoWners and Bank . Protection Act of 2008' . , ... Here are essential points ofLaRouche'sHBPA/as updated. on Sept. 30; 2008. For the full text, see wwwJarouchepac.com.' . '.. Wher~a,sj..th~jpresent financial crisis now threat- .ens '~ach'{AAd:every U.S. bank arid all related . .baJ;lk.s; ~di;all,individuals and institutions asso- . cialed with those banks.....~,. . WhereaS, this financial crisis . has already wiped out both state and federally chartered banks, eliminating both personal savings, and the states' and municipalities' acCess to funds, and there arecurteIitly no measures \in place to prevent the accelerated collapse of the monetary financial system from plunging civilization into a prolonged new Dark Age. . .. . : This act includes the following provisions: 1. Congress muSt establish a Federal agency to place the Federal and state chartered banks un.,. der protection, freezing all' existing hOqle mort- gages for a -period of how ever many months or years are required to. adjust the values to fair prices, and restructure existing mortgages at ap- propriate . interest rates. 'Further,this action 72 3(#;1)1 1 :~ :l ~ l '1 " ~ " i\ j 1 . cause we are the. representatives of what we call. the melting pot nation, of the hop~ ofthe people of the world. We were what they hoped would be~ come their destiny. That what we would achieve would become available to them, for their benefit. And the President of the United States, I think, mUst eXpress that in practical ways, as weU~~;Jp voice, to the world as a whole. HemuW1>e;{#g~ seen, as we saw President Franklin Roosevelt;dur~ ing World War II. asa man who took a leading po~ sition in a leading nation. in saving the world from . Hell. And certainly President ObamaisJacedwith a challenge of approxim~tely that magnitu4e, and . . I thihkhe needs 'all the sJ-lpporthe can get'~I1 ~hat account. would also write off all of the speculative debt obligations of mortgage-ba2ked securities> de~ rivatives and other forms ofPonzi Schemes that have brought the banking system to the poiQ.t of . bankruptcy.' .. ,-r . . . . 2. During the transition~.~riod, all fon~~lo- sure~shall be frozen, allo~gA.Inerican fami- nes~)to retain their hOrnes.~prithly payments, the equivalent of rentalpayments.;be.Ifiade . to. designated banks, which can. collateral for normallendiIig ptil' capitalizing the banking syste 'j' able monthly payments will he. .... mortgages, ,reflecting the defl~tii1g~ otis". ing buoble, and the establisliin~nt~ofja.ppropriate . properly valuations, and reclute&fixed mortgage interest 'rates. This shakeout.will take several years to achieve. '.' -'; . . . '. In the interim period no homeoWner shall be . evictedfr0Il1- his or heqjropetty, and the Federal . andstate"bhartered banks sli~ be protecF:.: '. they can resume their traditional functiq" . ing localcornmunities; and facilitating;. . investment lll'productiveindustries,agricUl. irtfrastructure,' etc. .'., ..... . 3. Stategovemors shall assumethe;~aclrt,llnis- trative responsibilities foi:' implemerttitig thepro~ gram, incluclirtgthe rental assessments to desig- nated banks, with "the Federal.'government providing the necess~;creditsand guarantees .> to assurethesuccessft;1httansition...,. . ~ " In the testimony delivered to the House Committee on Financial Services on Feb. 26 by economist James Galbraith, whose father, John Kenneth Galbraith, was FOR's chief economic advisor. Galbraith argued that the baseline forecast upon which the recovery bill was based rests on an unfounded" mechanical assumption" that was" based on statistical relationships between non-financial variables." As a result, the recovery bill was too small, Galbraith said. He attacked Federal Reserve Chairman Ben Bernanke for saying in January in London that the "global economy will recover." Galbraith criticized Bernanke for acting on blind faith: "He did not say how he knows. And the truth is, this is merely a statement of faith." Gailbraith stressed that" monetary policy has little power to restore growth. In the Depression they called it 'pushing on a string.1II The problems of the economy go far beyond liquidity, he said, and Bernanke is engaged in "wishful thinking." Furthermore, Galbraith argued that the Treasury's bank plan will not work. "The latest version of the plan to remove bad assets from the banks' balance sheets is a costly exercise in futility. There is no reason to believe that the 'flow of lending' will be restored, nor that banks which long ago abandoned prudent and ordinary lending practices will now somehow return to them, chastened by events. Why should they change behavior, if their losses are in effect guaranteed by the Treasury Department?.. "To guarantee bad assets at rates above their market value is simply a transfer to those who hold those assets.... The plan would thus preserve the wealth of bank insiders and financial investors, while failing to prevent the collapse of the wealth of almost everyone else. I cannot believe that the American public will tolerate this, for very long.... In short, the Treasury plan will not achieve its stated goals, and meanwhile risks both triggering inflation and obstructing growth. "There is in my view no viable alternative to placing them [the big banks] in receivership, insuring their deposits, replacing their management, doing a clean audit, isolating the bad assets. "And meanwhile, how do we keep the economy running? There should be a public bank to provide the loans to ,1; " -.. '.- businesses--small, medium, and large--sufficient to keep them running through the crisis. This was the function in the depression, of the Reconstruction Finance Corporation." Galbraith also attacked the arguments for" entitlement reform" of Social Security and Medicare as "mistaken and dangerous." Instead, he called for a permanent increase in Social Security benefits to offset the losses that the elderly population is suffering, a payroll tax holiday, and a reduction in the age of eligibility for Medicare. He called for a comprehensive moratorium on new foreclosures and turning over the entire portfolio of troubled mortgages to an entity like the Depression-era Home Owners Loan Corporation. An HOLC, he said, could distinguish honest from fraudulent borrowers, fit legitimate homeowners into appropriate work-out categories, and manage or dispose of the properties of the rest. Meanwhile, people would enjoy a presumptive right to stay in their homes. Finally, Galbraith called for a National Infrastructure Fund--a permanent facility that can provide funds to state and local governments and to regional authorities independently of market conditions, while serving as a source of standards and providing a measure of oversight. However, perhaps because he was intimidated by the fact that he was testifying before Rep. Barney Frank, who along with House Speaker Nancy Pelosi, have sabotaged the initiative in favor of bailing out Wall Street, Galbraith failed to do the obvious, and issue an explicit call for the immediate implementation of LaRouche's Homeowners and Bank Protection Act (HBPA), even as it is garnering accelerating local and state support. The HBPA, and an accompanying National Banking Reform Act, as per Lyndon LaRouche's most recent initiative, clearly represent the only legitimate alternative to the current meltdown of the U.S. banking system. '2 KeVlSe.ct CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 - Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Request Public Hearing to Lease Space in City Market Building Background: C. Roger Lamm, III, d/b/a Big Lick Pizza Co., has requested a lease for stall #114 and #1 35 which consists of approximately 680 square feet of space located in the City Market Building. The lease will commence March 17, 2009 and continue month to month, not to exceed twelve months. The proposed monthly rate is $1586.67 with an additional $300.00 per month CAM fee. A public hearing is required to consider this lease term and rate. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on March 16, 2009 at 7:00 pm. Respectfully submitted, Darlene L. Bu cham City Manager DLB:c1t Honorable Mayor and Members of City Council March 2, 2009 Page 2 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community. Development Cassandra L. Turner, Economic Development Specialist CM09-00031 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Public Hearing Request To Renew Lease for Gone Co-Co in City Market Building Background: Mr. Easter P. Moses, owner of Gone CoCo, LLC, has leased approximately 742 square feet of space located in the City Market Building at 32 Market Square, Roanoke, Virginia 24011, for the past seven (7) years. The current lease expires March 31, 2009. Mr. Moses has expressed his desire to continue to operate a retail business in the Market Building. The lease term proposed is month to month not to exceed twelve (12) months effective April 1, 2009. The proposed monthly rental rate is $1528.52 and a monthly CAM fee of $257.50. A public hearing is required to consider this lease term and rate. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on March 16, 2009, at 7:00 pm. Darlene L. Bur City Manager Honorable Mayor and Members of City Council March 2, 2009 Page 2 DLB:c1t c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development. Cassandra L. Turner, Economic Development Specialist CM09-00030 ;11 MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE 1. CALL TO ORDER: December 15, 2008 The meeting of the Audit Committee of Roanoke City Council was called to order in the Emergency Operations Center (EOC Room) of the Noel C. Taylor Municipal Building at 1 :32 p.m. with Chairman, Sherman P. Lea, presiding. . The roll was called by Mrs. England Audit Committee Members Present: Audit Committee Members Absent: Others Present: Sherman P. Lea, Chair Mayor David A. Bowers Gwendolyn W. Mason Alvin L. Nash An ita J. Price Court G. Rosen David B. Trinkle None Drew Harmon, Municipal Auditor Timothy Spencer, Assistant City Attorney III Ann Shawver, Director of Finance Darlene Burcham, City Manager. Evelyn Powers, City Treasurer Sheriff Octavia Johnson James Grigsby, Asst. City Manager/Operations Brian Townsend, Asst. City Manager/Community Development Major Deputy Sheriff James Brubaker R. Timothy Conner, Partner, KPMG LLP (KPMG) Melinda Mayo, Public Information Officer Faye Gilchrist, Assistant to the City Manager Dawn Hope, Assistant Municipal Auditor Debbie Noble, Senior Auditor Ann Clark, Senior Auditor Doris England, Administrative Assistant (l) Citizen (3) Members of the Media Audit Committee Minutes - December 15, 2008 Page 2 ..... 2. APPROVAL OF MINUTES FROM JUNE 2,2008, MEETING Chairman Lea asked if there were any corrections or amendments to the minutes of the June 2, 2008, Audit Committee meeting. There were none. Ms. Mason moved and Mr. Nash seconded that the minutes be approved as distributed. A vote was taken and the motion carried. The minutes will be placed on the Consent Agenda for the next City Council meeting. 3. KPMG - PRESENTATION TO THE AUDIT COMMITTEE Chairman Lea recognized Mr. Tim Conner, Partner with KPMG, for comments. Mr. Conner stated that KPMG was in the final stages of performing the City's FY 08 audit, which includes a financial statement audit as well as a single audit required for federal awards. His office plans to issue an independent auditors' report on the City's financial statements in a few days and will complete the single audit reporting shortly thereafter. Mr. Conner distributed a draft of the written Communication with the Audit Committee of City Council. Mr. Conner noted that the City's Comprehensive- Annual Financial Report (CAFR) includes the City of Roanoke School Board (School Board) as a discretely presented component unit, the Greater Roanoke Transit Company as a blended component unit, and the fiduciary funds of the City of Roanoke Pension Plan. Mr. Conner went on to explain the following items as listed: . FY 08 was the first year that the City and theSchool Board were required to account for other post-employment benefits (OPEB) in accordance with GASB Statement No. 45, Accounting and Financial Reporting by Employers for Post-employment Benefits other than Pensions. Mr. Conner stated that KPMG's auditors' report'on the City's FY 08 financial statements will include a paragraph describing the City's adoption of the provisions of GASB Statement No. 45 effective July 1 , 2007. . KPMG's responsibility under professional standards is to conduct the audit to obtain reasonable, not absolute, assurance about whether the financial statements are free of material misstatements, whether caused by error or fraud. KPMG is responsible for forming and expressing opinions about whether the financial statements are presented fairly, in all material respects in ~onformity with U.S. generally accepted accounting principles. . KPMG also considers internal control over financial reporting (internal control) when planning and performing their audit and would include observations, as appropriate, in their reporting to management and the Audit Committee. KPMG does not express an opinion on the effectiveness of the City's internal control. Audit Committee Minutes - December 15, 2008 Page 3 . Significant accounting policies used by the City are described in an . extensive narrative in note 1 to the financial statements included in the City's CAFR. The primary change in accounting policies for FY 08 related to the adoption of GASH Statement No. 45 effective July 1, 2007. . There were no transactions entered into by the City during FY 08 that were both significant and unusual or transactions for which there was a lack of authoritative guidance or consensus noted by KPMG during the audit. . Mr. Conner also discussed his judgments about the quality, not just the . acceptability, of the City's accounting principles. . KPMG received full cooperation from the City's Finance and Auditing Departments. . KPMG did not note a significant number of audit adjustments or any significant disclosures that were not made by the City. . A $94,000 uncorrected misstatement for capital outlays was identified during the audit, which was evaluated by management to. be immaterial to the financial statements. . Management judgments and accounting estimates are an inherent part of all financial statements. The key factors and assumptions used to develop the allowance for uncollectible taxes and accounts receivable, which totaled approximately $4.5 million, were evaluated by KPMG to be reasonable in relation to the financial statements of the City. The key factors and assumptions used in the City's estimation methodology for the actuarially determined accrual for self-insured workers compensation claims incurred but not recorded were also evaluated by KPMG to be reasonable in relation to the financial statements of the City. . KPMG does not audit the other information in the CAFR containing the audited financial statements, such as the Management's Discussion and Analysis section, but does read the information and considers the consistency of the information with the audited financial statements. . There were no disagreements between KPMG and City management on accounting or reporting matters. . There were no discussions with City management or the Audit Committee related to KPMG's retention as the City's independent auditor. · KPMG will issue the final version of the written Communications with the Audit Committee at the conclusion of the audit. The final version will include a copy of the engagement letter signed by City management, a copy of management's representation letter obtained at the conclusion of the audit, and KPMG's observations relating to internal control matters and future accounting pronquncements. · There were no notable difficulties that arose with City management during the course of the audit. · Mr. Conner confirmed that KPMG is independent of the City and its various component units and pension plan. Audit Committee Minutes - December 15, 2008 Page 4 . Mr. Conner also reserved the right to review the draft minutes of this meeting to ensure their accuracy in reflecting the intended communications from KPMG. Mr. Conner asked for any questions from the committee members. There were none. Mr. Harmon commented that state law requires the City's independent auditors to communicate with the governing body before December 31. He rioted that the financial statements were not yet finalized and, therefore, not available for review by the Committee. Mr. Harmon explained that the School Bo'ard implemented a new financial system on July 1, 2008, and also reorganized their accounting staff, which contributed to delays in completing year-end financial reports. Mr. Harmon also noted that there were issues with the audit of federal grants associated with the City's transit system. He stated that the issues could not be discussed at this time due to their being the subject of an ongoing police investigation. He noted that these issues also affected the schedule for completing the annual audit of the City's CAFR. Chairman Lea thanked Mr. Harmon for his comments. He ordered the presented draft reports to be received and filed unless there were objections. There were none. 4. KPMG - REPORT ON APPLYING AGREED-UPON. PROCEDURES FOR SHERIFF'S INTERNAL CONTROL OVER COMPLIANCE Chairman Lea recognized that Sheriff Johnson was in attendance at the Audit Committee meeting. He then recognized Mr. Tim Conner for comments on the report. Mr. Conner stated that the report is required by the Auditor of Public Accounts and that FY 07 was the first year in which the report was required. The procedures performed were agreed upon between the City and the Sheriff's office, and are described in the report. M r. Conner offered to answer any questions the committee might have regarding the report. Mr. Harmon commented that the procedures were developed by KPMG based on the requirements described in the Virginia Sheriff's Accounting Manual, issued by the APA, to assist the City in evaluating the effectiveness of the City Sheriff's internal control over compliance with the APA manual. In order to minimize the related accountant fees charged by KPMG for this required engagement, the City Municipal Auditing staff performed much of the detailed test work under the supervision of KPMG. Audit Committee Minutes - December 15, 2008 Page 5 Mr. Harmon referred to page five of the report and noted that the tests were pass/fail in nature. DARE donations were required to be deposited within five days of receipt. There were no receipts or other documentation to indicate when donations were received, which made it impossible to determine the timeliness of deposits. Mr. Harmon noted that this did not mean the deposits were late. Sheriff Johnson stated that the Sheriff's office has implemented procedures to record the date on which future donations are received. Chairman Lea stated that unless there was some objection, he would order the Report on Applying Agreed-Upon Procedures for Sheriff's Internal Control over Compliance to be received and filed. There were no objections. 5. NEW BUSINESS A. Roanoke City Council Audit Committee Annual Report - June 30, 2008 Chairman Lea stated that, due to time constraints, if there were any questions regarding the Annual Report to e-mail them to the Office of Municipal Auditing. Chairman Lea stated that unless there was some objection, he would order the report to be received and filed. There were no objections. 6. ADJOURNMENT There being no further business, the meeting was adjourned at 1 :55 p.m. ~ rfi6- Sherman P. Lea, Chair " CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853-1730 Fax: (540),853-1230 E-mail: planning@ci.roanoke.va.us Architectural Review Board Board of Zoning Appeals Planning Commission February 17, 2009 Honorable David A. -Bowers, Mayor Honorable Sberman P. Lea, Vice Mayor Honorable G'wendolyn W. Mason, Council Member Honorable Alvin L. Nash, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City CounciJ: Subject: 2008 Annual Report of the Architectu ral Review Board (ARB) I am pleased to provide this report on the Board's activities, accomplishments, and attendance for calendar year 2008. The level of activity in the historic districts during 2008 was extraordinary, despite , the economic downturn. Staff and the ARB considered 341 cases, up 35% over the previous year. Nearly three out of four cases were approved through the administrative approval process or through in-kind repair/replacement approval. A detailed list of Certificates of Appropriateness is attached. New bylaws adopted in March 2008 implemented two best practices to improve the functioning of the Board. First, the types of work eligible for administrative approval were expanded. This change led to a large number of projects approved through this fast track approval process, which typically takes four days or less. The 'second change was the adoption of a consent agenda and a new meeting procedure. These changes have led to shorter meetings and less time for applicants to wait for their cases to be called. While the number of cases increased, appeal activity was down. Typically, five to seven cases are appealed to City Council each year. tiowever, only two appeals were filed in 2008. After tabling the issue for six months, City Council overturned an ARB decision to deny a request to demolish 806 Marshall Avenue. Later in the year, City Council upheld the ARB's decision to approve the dog park fencing in Highland Park. ' ,.. -,.,<:!~, '< The highlights of the past year were the designation of Roanoke as a Preserve America Community in November and the drafting of a Historic Preservation Plan, an internal document to guide future preservation activities. Staff worked to leverage Certified Local Government grant funds to support a two-day Preservation Workshop Series that targets property owners, contractors, housing organizations, neighborhood organizations, and ARB members. The workshops will be held on May 15th and 16th at the Claude Moore Education Complex. Certified Local Government grant funds were also received in September for the windshield survey and inventory of the Wasena neighborhood. Unfortunately, this funding was later cut due to the state's budget situation. Staff continues efforts to increase awareness of the historic district requirements through annual spring mailings to all property owners in the historic districts and all contractors in the Roanoke Valley. The Department of Real Estate Valuation also sends notices to all new property owners in the historic districts. To further enhance these efforts, the ARB has worked with staff to create an education and outreach program that will begin in 2009. 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CD CD3 ::E ~ g ~. 3 0 ;;?; 3 ~ 3CD - - co 0 "0 '< 0. :J C:'''IJ)IJ):JOC: 0 IJ)::E CD'..,- CD_ O::+~;:+CD c:1J)9.c: ::E3.2:;:+IJ)(jiOCD 0- <CD~CD CD:JCD_:J ~ :J~ _"O:J _0 ~.., :J_ ~_ <co .....,CDo-3 -IJ)~ ~CD~""CD o.~-CIJ ;:1 CD ~ O:J ~o.:JCDo. o~mo, '<-:J' CD~ - 0. :JlJ)o.o.lJ)::E CD 26~86 IJ) .., :J ..,:J !!? C/J m 0. ~ ~ CD :J .., ::Eo.co ~ ::E ~ ~o' iil ~co C"CD o ~ .., 0. IJ) ce' :J o :J " .;. ~~ ROANOKE PLANNING BUILDING & ECONOMIC DEVELOPMENT Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, Virginia 24011 540.853.1730 fax 540.853.1230 plan n i ng@roanokeva.gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Fair Housing Board Annual Report Fiscal Year 2008 The Fair Housing Board continues to address the impediments identified in the 2001 study by HOME, Inc., Analysis of the Impediments to Fair Housing in Roanoke. Virginia. Of the 42 impediments listed in the study, 20 had a recommended remedy of outreach and/or education. These issues fall within the responsibilities that Council has given. the Fair Housing Board and continue to be the focus of its activities. The Fair Housing Board has undergone significant changes in membership. Two of the six "Board members were appointed within fiscal year 2008, with two more being appointed in MaY/June 2007. There are two vacancies on the Fair Housing Board. The Fair Housing Board in cooperation with its community partners continues to collect data on alleged cases of housing discrimination in order to target its outreach and educational efforts. From July 1, 2007, to June 30, 2008, 26 incidents of alleged housing discrimination were reported. The protected classes affected were sex (17 incidents), race (3 incidents), disability (3 incidents), familial status (2 incidents) and national origin (1 incident). Seven of these incidents were filed with the Virginia Fair Housing Office and/or HUD. Staff to the board was notified of three fair housing incidents. Individuals contacted staff with two incidents based on disability and one on familial status. Staff informed the callers about their options and sent HUD and Virginia Fair Housing Office complaint forms when requested. In addition the Members of City Council March 2, 2009 Page 2 Fair Housing Board receives numerous inquiries about Fair Housing and often individuals have a landlord/tenant issue as opposed to a Fair Housing issue; however, this is an opportunity to educate residents about the Fair Housing Law. The Fair Housing Board has sponsored four training sessions during fiscal year 2008. On October 3, 2007, and April 2, 2008, 60 people attended two sessions of ''Are You Breaking the Law?" conducted by Mally Dryden Mason of the Department of Professional & Occupational Regulation (DPOR). These courses were targeted to "hobby" landlords within the neighborhoods in the city's Rental Inspection Program. "Hobby" landlords are individuals who own several rental properties, but are not associated with a property management company, and may have other jobs. The Board has continued to target this segment of the housing industry because they may not identify themselves as property managers which require attending training provided by DPOR. On February 5, 2008, eight people attended a neighborhood workshop taught by Ms. Dryden-Mason. Another group targeted this year was high school students. Ms. D~yden-Mason visited four senior government classes at William Fleming High School on April 2nd and spoke to approximately 75 students about their rights under the Fair Housing Act. As an additional part of the Board's outreach efforts and in celebration of Fair Housing month this past April, the Board had an exhibit at the City's Citizen Appreciation Day at Valley View Mall. The Board distributes educational booklets "Fair Housing: What You Need to Know" through various community agencies and groups, workshops, and City events. Fair Housing information and materials were available and distributed at seven events during this year; the annual Citizens Appreciation Day, Hurt Park May Day Celebration, Western Virginia Football Classic, the Governor's Housing Conference, the four training sessions, and two RRHN (Roanoke Regional Housing Network) Housing Seminars. City staff also includes a Fair Housing booklet in all mailings to persons calling the Department of Planning, Building and Development requesting literature on how to buy a home. This year the Fair Housing Board worked with TAP to have the booklet translated into Spanish and the Board will distribute those in fiscal year 2009. In January 2008, the Board applied for HUD funds to conduct paired testing and received $15,000 to conduct testing in fiscal year 2009. Staff to the Board has submitted the RFP to gather proposals for the testing project. The Board is excited for the opportunity to contract for testing services to evaluate compliance with fair housing laws in home sales, rentals and accommodations. Such testing will allow the Fair Housing Board to understand the problem(s) in the City and focus its outreach and educational efforts. Members of City Council March 2, 2009 Page 3 The City of Roanoke also agreed to commit $5,000 CDBG funds annually beginning in fiscal year 2010 to help the Board continue education and outreach efforts such as bringing in trainers; printing educational materials, advertising for trainings, and creating public service announcements. In recent meetings the Board has begun to reassess its focus and determine a course of action for the coming years. In March 2008 the Board decided to change the meetings to quarterly rather than monthly in hopes of achieving greater attendance at meetings. At this critical juncture the Board is beginning to formulate a series of activities and events that will aid them in reaching not just housing professionals, but the grass roots of fair housing - the citizens of the City of Roanoke. They believe with your help and support that they can continue to make a difference in the quality of life for citizens of every age and life circumstance. Fiscal Year 2008 Board Meetings/Attendance Jul 7/10/2007 Burrou hs, Reed, Moore, Coo er Au ust 8/28/2007 Burrou hs, Coo er Se tember 9/11/2007 Burrou hs, Coo er, Reed, Moore October Rece tion for ast Chair November CANCELLED December 12/11/2007 Reed, Coo er, Moore, Stone(l st) Burroughs (via phone), Reed, Cooper, Moore, Stone Coo er Coo er, Reed, Stone, Burrou hs (via hone) Coo er, Reed, Markwood (1 st), Stone Januar Februa March June 1/8/2008 2/12/2008 3/11/2008 6/10/2008 Sincerely, ~ c-r- Christy Cooper, Chair Fair Housing Board CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk March 3, 2009 Sheila N. Hartman, Secretary Board of Fire Appeals Roanoke, Virginia Dear Ms. Hartman: This is to advise you thatJustin B. Biller has qualified as a member of the Board of Fire Appeals, for a term ending June 30,2012. Sincerely, t~ m. lrJOI/YV Stephanie M. Moon, CMC City Clerk SMM:ew pc: John H. Johnson, Jr., Chair, Board of Fire Appeals, 1710 Barnett Road, N. W., Roanoke, Virginia 24017 Daniel J. Rakes, Fire Marshal Joyce S. Johnson, Administrative Assistant IV Oath or Affirmation of Office . Commonwealth of Virginia, City of Roanoke, to-wit: I, Justin B. Biller, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virgin ia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Fire Appeals, for a term ending June 30, 2012, according to the best of my ability (So help me God). Subscribed and sworn to before me this ~ day of fiIt. 2009. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY -3(~ b~)_, ClERK K:\oath and leaving service\Board of Fire AppealsIJustin B Biller oath June 30 20B,doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853~1138 City Web: www,roanokeva,gov March 2, 2009 The Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: I would like to sponsor a request from Beth Doughty, Executive Director of the Roanoke Regional Partnership, to present their Annual Report to City Council. Respectfully submitted, Darlene L. Bur City Manager DLB:jb c: City Clerk City Attorney Director of Finance ~ ROANOKE REGION .. OF VIRGINIA 211. CRY IF ROIIOIEACTnnTY . Inquiries 93 . Projects 29 . Properties Submitted 60 . Prospects Visited 19 . Properties Visited 30 IMAIE BUllD111 Search Engine Marketing (SEM) - Keywords focusing on the region - Text ads matched to keywords ,- -'~-'-'""'-' i ~~~~':.'::::::;'-'~;;':'~.;:,~ii;'-;:~__7"""""_:;;;;;;;';i !(n.._".f<t!___~~_ ,.......-"" i~~.=~.;tg..::::.=::- ~~$= i;~E~:;:1!, \ BUSllESSAnRlCTIOI 1;008 QUICK LOOK 'l I.... I I I I I I I ~;:~;;~,;!:;;.;'l~ PROIPlU"'l " ........."..... ,1Jooo"'~ :;~~~"":' ~'=;:."':" .........-.... .1...,.. ,f<<oi._... .lfl_..." .1"-"'- ,............~._M .....,~.....""'"".fOllI .-, "''''''''1<<-1'''''' ...1;...-.,..,. "............{,j;,....... IMAIE BUllD111 1 ~ ROANOKE REGION .. OF VIRGINIA IMlIE IlllDlll Editorial Placement IMAGE BUILDING ~", ~~:::-;Z- ~~"-"" -;'1 I ;~--_.,---= I~~' I I I -_...~. I i .-..-- .a.;..... ~~E:~::"~}~":;:"~:x.:.: "'_'"~_'.~'<'_"""'''''..''..'''_'_'''''''' g ';.w;-.----' .,:. ..~~':, ~..;1!',~-t RETAil RECRUITMENT I I I i I I l. .-,.... == ~ "'-r::.J ,..:'\/ ':..1.$'" " v." ,-' J . J;^i l' , ' "~/'i. /. "f.>J" " ~.~ J j' ::~;1 ~:~ ~;? /!~.'i'/r". ~~:.;. ~ '., 0"....,;._..__1\ .- \ facebook You. Broadcast YourSelf I IMAGE BUILDING ,~F[::S~?~4Z;:_-i;;_:;_~~~:{;;;~;~0"~~~~!==:=:::~1 r~.;:;'Ie.EI;;-.:r'-- :r"................._,..'1.=:::::::xr..:i3 ......~_.._II ~ !~~~i ;.;.,;.~.i.i._;.; ,":;. '.~_I .= , =::!.:~~=-; ..~ ~-':"';'; .1J_.\;. ," ;" ....~.., ..."'''''' - ~-~ ROANOKE REGIONAL PARTNERSHIP IUTDIIR IRAlD DEVElI'.EIT -~---l I 2 I, ~ ROANOKE REGION ~ OF VIRGINIA ~ B,~_ill;-'" '::~:.-~~-$:t; ~:~~.~=;:;:1 .. !, ;1 -~,~~~:J~~=_.J~~J IfP.Jli!_ 3 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S, W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DA VID A. BOWERS Mayor March 2, 2009 Council Members Shennan p, Lea Gwen W. Mason Anita J, Price Court G, Rosen David B, Trinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: We jointly sponsor a request of Annette Lewis, Vice-President of Programs, Total Action Against Poverty, (TAP), to highlight activities coordinated by TAP in 2008 at the regular meeting of City Council to be held on Monday, March 2, 2009, at 2:00 p.m. Sincerely, ~ lfi#.- Sherman P. Lea Vice-Mayor ,~l~~ .' Court G. Rosen Council Member SPUCGR:ctw pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Stephanie M. Moon, City Clerk ~tgQe TAP Annual Report Update For Fiscal Year 2007 July 1,2007 through June 30,2008 Families in Transition + Head Start + Housing & Community Development TAP Financial Services + This Valley Works TAP has been about the business of advancing hopeful lives, courageous progress, and positive change for 43 years. TAP is a community action and enterprise organization that has been creating solutions to address the causes of poverty since 1965. We are a leader among the 27 community action agencies in Virginia, and notable within the community of 1,200 agencies in the United States. TAP is the designated agency for the Roanoke-Alleghany Highlands, the Shenandoah Valley, and Bath County. We offer more than 28 programs in four broad categories: assistance to families; helping children; helping people to get the education and jobs needed to become self-sufficient; and building strong families and communities through asset and economic development. Every dollar of our core Community Service Block Grant funding last year brought home another $13 for our customers and communities. l. Last year alone, we helped nearly 6,000 people in 3,200 families. Each family and , each person had their own story - of confronting adversity, of rising to challenges, and of keeping hope alive amid limiting circumstances. While this report summarizes the number of accomplishments this past year, we recognize and applaud the individuals and families that have done such hard work to make their lives and the lives of their children more enriched and more secure, and with their futures brighter. The TAP Board of Directors and staff want to thank all who have helped maintain and expand the services of TAP to those in need, and who helped keep hope alive for so many. With deep appreciation, we are flAP Eddie Smith, Chairman v~~~ Ted Edlich, President CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva,gov STEPHANIE M, MOON, CMC City Clerk March 3, 2009 SHEILA N, HARTMAN, CMC Deputy City Clerk CECELIA T, WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38372-030309 encouraging the residents and employees of the City of Roanoke, Virginia, when purchasing goods or services, to take into account the importance of using City or regional businesses whenever possible. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009. Sincerely, ~ rn. ")bcMJ Stephanie M. Moon, CMC . City Clerk SM M :ew Attachment pc: Joyce Waugh, Preside.nt & CEO, Roanoke Regional Chamber of Commerce, 210 S. Jefferson Street, Roanoke, Virginia 24011-1702 Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Sharon T. Gentry, Purchasing Manager Electronic transmitted to all city employees \(J' ....~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2009. No. 38372-030209. A RESOLUTION encouragmg the residents and employees of the City of Roanoke, Virginia, when purchasing goods or services, to take into account the importance of using City or regional businesses whenever possible. WHEREAS, the residents and employees of the City of Roanoke, in the course of daily life, purchase necessary and essential goods and services from outside businesses and vendors. WHEREAS, contracting with local businesses will demonstrate confidence in the strengths and capabilities of the region's business infrastructure and send a positive message to companies that will locate and grow here. WHEREAS, many existing businesses located m the City of Roanoke and Roanoke Valley have unique capabilities, and are award-winning and recognized leaders in their fields. WHEREAS, the local purchase of goods and services is a great investment for the community because more money stays with local businesses and in the local economy. WHEREAS, using local businesses and vendors to provide for the needs of the residents and employees of the City of Roanoke will help to create new jobs, retain existing jobs, and strengthen the local economy. WHEREAS, people are more likely to invest in or move to the community if we . . preserve the culture embodied in our unique local businesses. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1/2970890vI 1. Council adopts this resolution as a means to encourage residents and employees of the City of Roanoke and the Roanoke Valley to seek goods and services from local businesses that provide jobs to City and regional residents, whenever possible. 2. The City Clerk is directed to forward an attested copy of this resolution in electronic form to all City employees and to the Roanoke Regional Chamber of Commerce. ATTEST: A~ In. h]6rW City Clerk //2970890vl CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVID A. BOWERS Mayor March 2, 2009 Council Members Shennan P. Lea Gwen W. Mason Anita J. Price Court G. Rosen David B. Trinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Many existing businesses located in the City of Roanoke and Roanoke Valley have unique capabilities, are award-winning and recognized leaders in their fields; and by using local businesses and vendors citizens demonstrate confidence in the strengths and capabilities of the region's business infrastructure and send a positive message to companies that will locate and grow here. Additionally, citizens buying from local businesses will help to create new jobs, retain existing jobs, and strengthen the local economy. Therefore, we respectfully recommend the adoption of the attached resolution. Sincerely, ~ rfi#- Sherman P. Lea Vice-Mayor ~~ Court G. Rosen Council Member SPUCGR:ctw pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Stephanie M. Moon, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva,gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 3,2009 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38374-030209 appropriating funds from donations for the Drug Abuse Resistance Education (DARE) summer camp program, and amending and reordaining certain sections of the 2008- 2009 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009, and is in full force and effect upon its passage. Sincerely, ~ h-J. h}bilYV Stephanie M. Moon, CMC City Clerk SM M :ew Attach ment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget A. L. Gaskins, Chief of Police 0/ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2009. No. 38374-030209. AN ORDINANCE ,to appropriate funding from donations for the Drug Abuse Resistance Education (DARE) summer camp program, amending and reordaining certain sections of the 2008-2009 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2008-2009 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations DARE Revenues Grant Donations Police 01-640-3114-2141 $ 11,000 01-110-1234-1860 11 ,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ m. hJUYV City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk March 3, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38373-030209 authorizing acceptance of a. donation to the Roanoke City Police Department from the Gentle Shepherd Hospice'to partially fund the Drug Abuse Resistance Education (DARE) summer camp program for FY 2009, and authorizing execution of any and all necessary documents to accept the donation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2,2009. Sincerely, A~ i?7. fd)OllyV Stephanie M. Moon, CMC City Clerk SM M :ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget A. L. Gaskins, Chief of Police cJ4> IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2009. No. 38373-030209. A RESOLUTION authorizing acceptance of a donation to the Roanoke City Police Department from the Gentle Shepherd Hospice to partially fund the Drug Abuse Resistance Education (DARE) summer camp program for FY 2009, and authorizing execution of any and all necessary documents to accept the donation. BE IT RESOLVED by the Council ofthe City of Roanoke that: 1. The City Manager is hereby authorized on behalf 0 f the City to accept from the Gentle Shepherd Hospice a donation to the Roanoke City Police Department in the amount of$11,000.00 to partially fund the Drug Abuse Resistance Education (DARE) summer camp program for FY 2009. This donation is more particularly set forth in the letter of the City Manager to Council dated March 2, 2009. 2. The City Manager is hereby authorized to execute and file, on behalf 0 f the City, any documents required to accept such donation. All documentsto be executed on behalf of the City shall be approved as to form by the City Attorney. ATTEST: ~~ tho W;O/tvU City Clerk. K:\Tim\measures\R-dare camp donati.on 3-02-09.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W" Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www,roanokeva,gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: DARE Camp Donation Background: The Police Department has operated a Drug Abuse Resistance Education (DARE) summer camp program each year for the past decade. The camp provides the City's rising 6th graders with a 5 day overnight program that provides instruction on the problems associated with illegal narcotics. The camp also provides life experiences not normally available to adolescent children such as team building and self esteem awareness. These positive outcomes are obtained through exposure to outdoor activities such as fishing, horse back riding, archery and canoeing. The DARE summer camp was previously funded as a part of the Police Department budget. Funding for the program was eliminated as a part of FY 2009 budget development. It was felt that the required funding to operate the camp could be obtained through donations from the community and local businesses. On February 11, 2009, the police department received $11,000 from Don Eckenroth, owner of the Gentle Shepherd Hospice, to partially fund the DARE summer camp program. This donation will enable approximately 75 children to attend camp. The Police Department is seeking further donors so that an additional 40 children may attend. Recommended Action: Accept the donation from Gentle Shepherd Hospice. Honorable Mayor and Members of City Council . March 2, 2009 Page 2 Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $11 ,000 and to appropriate the same amount in account 01-640- 3114-2141. Respectfully submitted, A1~~ Darlene L. Burdiam City Manager DLB:gws c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development A. L. Gaskins, Chief of Pol.ice Sherman M. Stovall, Director of Management and Budget CM09-00026 / ". . .. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk March 3, 2009 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38376-030209 appropriating funds from the United States Marshals Service for the U. S. Marshals District Fugitive Task Force, and amending and reordaining certain sections of the 2008-2009 Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009, and is in full force and effect upon its passage. Sincerely, ~~m. h;bWV Stephanie M. Moon, CMC' City Clerk SMM:ew Attachment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget A. L. Gaskins, Chief of Police v IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of Marchr 2009. No. 38376-030209. AN ORDINANCE to appropriate funding from the United States Marshals Service for the U.S. Marshals District Fugitive Task Force, amending and reordaining certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the f~lIowing sections of the 2008-2009 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment Revenues US Marshals Grant FY09 35-640-3660-2035 $ 20,000 35-640-3660-3660 20,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: , ~. 0 _ - - '.'.:~../ . ~~'("" CitY,Gierk. ..~~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 3,2009 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38375-030209 authorizing acceptance of funds to the Roanoke City Police Department from the United States Marshals Service to fund the U. S. Marshal's District Fugitive Task Force, and authorizing execution of any and all necessary documents to accept the funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009. Sincerely, .~ rh. rl\o~ Stephanie M. Moon, CMC "-- City Clerk SM M :ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget A. L. Gaskins, Chief of Police - CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: United States Marshal's Funding Background: The United States Marshals service regularly supports local efforts to apprehend fugitives from justice. One such program provides local funding for travel, training, and equipment or supplies related to the capture of wanted criminals. This program requires local officers to be sworn members of the U.S. Marshal's District Fugitive Task Force. All six members of the Roanoke Police Department Warrant Service Unit meet this requirement. On September 12, 2008, The United States Marshals Service awarded the Roanoke Police Department funding in the amount of $20,000 under this program. There is no matching fund requirement. This funding will be used for the purchase of safety equipment and other related items to be used for the tracking, identification, and arrest of fugitives. Recommended Action: Accept the United States Marshal's District Task Force funding. Authorize the City Manager to execute any required agreements or related documents, subject to them being approved as to form by the City Attorney. Honorable Mayor and Members of City Council March 2, 2009 Page 2 Adopt the accompanying budget ordinance to appropriate funding tot~ling $20,000 to the expendable equipment account (2035). Resp~ctfully submitted, ,c '" V' Darlene L. Burc am City Manager DLB:mal c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager A. L. Gaskins, Chief of Police Sherman M. Stovall, Director of Management and Budget CM09-00029 . i.1. ~ t.! f".L 'd,:~:~~::~ ~\,:Y: i)::' I'.;'':,' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk March 3,2009 Darlene L. Bu rcham City Manager Roanoke, Virginia Dear Ms. Burcham: SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk I am attaching copy of Resolution No. 38377-030209 authorizing a Fifth Amendment to the Roanoke Valley Resource Authority Members Use Agreement; authorizing the City Manager to execute such Fifth Amendment; and authorizing the City Manager to take such further actions and execute additional documents as may be needed to implement and administer such Fifth Amendment. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009. Sincerely, ~ (h. ~nllyv Stephanie M. Moon, CMC City Clerk SM M :ew Attachment Darlene L. Burcham March 3, 2009 Page 2 pc: Brenda J. Holton, CMC, Acting Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia ~4018 Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street Vinton, Virginia 24179 Daniel D. Miles, P. E., Chief Executive Officer, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Robert K. Bengtson, P. E., Director, Public Works p~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2009. No. 38377-030209. A RESOLUTION authorizing a Fifth Amendment to the Roanoke Valley Resource Authority Members Use Agreement; authorizing the City Manager to execute such Fifth Amendment; and authorizing the City Manager to take such further actions and execute additional documents as may be needed to implement and administer such Fifth Amendment. WHEREAS, the City of Roanoke, County of Roanoke, Town of Vinton, and the Roanoke Valley Resource Authority (Authority) entered into the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended by the First Amendment dated June 1, 1992, the Second Amendment dated December 2, 1996, the Third Amendment dated February 1, 1999, and the Fourth Amendment dated April 1, 2005, and by all of which the Authority agreed to acquire, construct and equip a regional waste disposal system (System) consisting of a landfill and transfer station and related structures and equipment, and to provide financing therefor in order to dispose of all nonhazardous solid waste delivered to the System by or on behalf ofthe County, the City, and the Town (collectively, the "Charter Members"); and WHEREAS, the Charter Members desire to amend further the Members Use Agreement to allow the Authority and the City of Salem to temporarily use each other's facilities for waste disposal if an emergency should render one of the facilities inoperable and to provide for a Household Hazardous Waste Collection facility and its operation at the Hollins Road Transfer Station site on an ongoing basis in compliance with applicable laws. R-Fifth Amendment-RVRA.doc 1 THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the Fifth Amendment in substantially the form attached to the City Manager's letter dated March 2, 2009, as Attachment A. The City Manager is authorized to execute the Fifth Amendment, and the City Clerk is authorized to attest such Fifth Amendment, in a form substantially similar to the one attached to the above City Manager's letter. The form of such Fifth Amendment shall he approved by the City Attomey. 2. This Resolution shall take effect immediately. 3. The City Manager is authorized to take such further actions and execute additional documents as may be needed to implement and administer such Fifth Amendment, such additional documents to be approved as to form by the City Attomey. ATTEST: City Clerk. m.rr;D~ '. ',,- R-Fifth Amendment-RVRA.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice-Mayor Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Fifth Amendment to Roanoke Valley Resource Authority Members Use Agreement Background: Members of the Roanoke Valley Resource Authority (RVRA) include the City of Roanoke, Roanoke County and the Town of Vinton. These members are governed by RVRA's Members Use Agreement which is periodically amended to support changes in use of RVRA's facilities. There are two proposals identified below presently requiring review and approval by the governing bodies of each locality. This would take the form of an amendment to the Member's Use Agreement. In the first proposal, all waste presently collected by these three localities is deposited at RVRA's transfer station on Hollins Road and then shipped by rail to the Smith Gap landfill for final disposal. In the City of Salem, all waste collected is delivered to Salem's transfer station prior to being trucked to a private landfill. By contract, Salem also accepts trash collected in Botetourt County. RVRA and the City of Salem have a mutual interest in having the ability to temporarily use each others facilities for waste disposal if an emergency should render one of these facilities inoperable. In the second proposal, household hazardous waste collection has typically been handled through three scheduled events at the RVRA transfer station on Hollins Road. Use of this program has been popular with residents. A means Honorable Mayor and Members of City Council March 2, 2009 Page 2 by which residents can dispose of household hazardous waste on a more frequent basis is desired by all three of RVRNs member localities. This can be accomplished by a separate household hazardous waste collection facility and operation at the transfer station for on-going collection, storage, and off-site disposal for hazardous waste originating from the households of the citizens of the three member localities. Considerations: ) Both proposals require an amendment to the Roanoke Valley Resource Authority Members Use Agre,ement. A copy of the proposed Fifth Amendment is attached (Attachment A).. Roanoke County and the Town of Vinton are both considering this proposed amendment. City staff supports both proposals. The amendment is not expected to have a fiscal impact to the fees charged to localities for waste disposal. Recommended Action: Approve a Fifth Amendment to the Roanoke Valley Resource Authority Members Use Agreement, in a form substantially similar to the one attached. Authorize the City Manager to execute the Fifth Amendment, in a form substantially similar to the one attached and to take such further action and execute additional documents as may be needed to implement and administer such Amendment; such documents to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Bur City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget Robert K. Bengtson, P.E., Director of Public Works Mark D. Jamison, P.E., PTOE, Transportation Division Manager CM09-00027 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT FIFTH AMENDMENT TO ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT This Fifth Amendment to Roanoke Valley Resource Authority Members Use Agreement (the "Fifth Amendment") is made as of , 2009, by and among the Roanoke Valley Resource Authority, as successor to the Roanoke County Resource Authority (the" Authority"), the County of Roanoke, Virginia, the City of Roanoke, Virginia, and the Town of Vinton, Virginia, each of which are political subdivisions of the Commonwealth of Virginia. RECITALS WHEREAS, the parties hereto entered into the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended by First Amendment dated of June 1, 1992, Second Amendment dated December 2, 1996, Third Amendment dated February 1, 1999, and Fourth Amendment dated April 1, 2005, among the Authority, the County, the City, and the Town under which the Authority agreed to acquire, construct and equip a regional waste disposal system consisting of a landfill and transfer station and related structures and equipment, and to provide financing therefor in order to dispose of all nonhazardous solid waste delivered to the System by or on behalf of the County, the City and the Town (collectively, the "Charter Members"); WHEREAS, the parties desire to amend the Members Use Agreement to authorize and permit in emergency situations and under certain terms and conditions: (i) the Authority and the Charter Member Users to dispose of municipal solid waste originating from the City, County, and Town at the City of Salem's waste disposal facility; and, (ii) the City of Salem to dispose of municipal solid waste originating from the City of Salem or Botetourt County at Authority's waste disposal Facility; and, WHEREAS, the parties also desire to amend the Members Use Agreement to authorize a separate household hazardous waste collection facility and operation at the Hollins Road Transfer Station site for the on-going collection, storage, and off-site disposal of household hazardous waste originating from the households of the citizens of the City, County, and Town, and such other jurisdictions as shall become members of the Authority. In consideration of the foregoing, the Authority and the Charter Members each agree as follows: . page 1 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT Article I Amendments 1. Section 2.2. of ARTICLE II, TERM OF AGREEMENT, is amended to read as follows: Section 2.2 Applicability; Amendments. The Authority and Users covenant and agree that except as stated herein the terms, conditions, and requirements contained in this Agreement shall apply equally to each Charter Member User and further covenant and agree that this Agreement, the Articles of Incorporation, and Bylaws, shall not be amended or changed in any way without the consent of Authority and the consent of the governing body of each Charter Member User. The parties hereto further covenant and agree that, except in case of an Uncontrollable Circumstance, the Authority shall engage in the collection and disposal of garbage and refuse at and through the Facility or other transfer facilities owned and operated by the Authority, and that the Authority shall be authorized to engage in' or provide for commercial and/or residential garbage and refuse collection activities or services. Authority shall also be authorized to engage in recycling activities with regard to Acceptable Waste for which the Authority has accepted title in accordance with Section 4.5 of this Agreement, provided, however, that Authority shall not require any specific recycling methodology, goals, limits or standards for a User without such User's consent and provided further the Authority shall not in any manner subsidize any User's recycling program except for incentive programs to encourage recycling that benefits all Users proportionately on the basis of population. 2. Section 3.3. Use of Transfer Station and Landfill of ARTICLE III, FACILITY CONSTRUCTION AND OPERATION, is amended to read as follows: Section 3.3. Use of Transfer Station and Landfill. The Authority and the Users covenant and agree that, except as provided in section 4.4.1 Emergency Temporary Use of Authority's Facilities by Salem, below, the Transfer Station provided for herein may only be utilized by entities located within the Charter Member User jurisdictions only for the transfer of Acceptable Waste originating within the County, City and Town. The Authority and Users further covenant and agree that, except as provided in section 4.4.1 Emergency Temporary Use of Authority's Facilities by Salem, below, the Transfer Station shall n6t be utilized by any other person or entity without the express prior consent of Roanoke City Council. Use and operation of the Landfill shall be subject to and in compliance with the terms and conditions in the special use permit provided pursuant to Roanoke County Item 62789-10, and Resolution 62789-12, each dated June 27, 1989. Use and operation of the Transfer Station page 2 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT shall be subject to and in compliance with the terms and conditions in the Solid Waste Transfer Facility Design Criteria, dated March 19, 1991, and the Solid Waste Transfer Facility Operating Criteria, dated May 21, 1991, as approved by the City, Planning Commission on June 5, 1991. ( Within 15 days of execution of this Agreement, City, acting through its City Council, shall proceed with all City approvals necessary for selection of the Transfer Station site. 3. Section 4.1. Delivery and Acceptance of ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF WASTE; OPERATING PROCEDURES, is amended to read. as follows: Section 4.1 Delivery and acceptance. (a) Beginning on the Start-Up Date and continuing throughout the term of this Agreement the Authority agrees to accept and dispose of Acceptable Waste delivered by or on behalf of the Users in accordance with the terms of this Agreement for the useful life of the Landfill, and agrees to do so at and through the Facility unless an Uncontrollable Circumstance renders all or a portion of the Facility inoperable. In such case the Authority may and is authorized to provide by separate agreement between the Authority and the City of Salem for the emergency, temporary disposal of Acceptable Waste originating in the City, County, and Town at the City of Salem's waste disposal facilities. The Authority may also provide for disposal at an alternative site after consulting with the Charter Members. The Authority further agrees to use its best efforts to operate the Facility as economically as possible and to maintain a competitive Tipping Fee structure to encourage use of the Facility by Private Haulers. (b) Each User shall have the right to deliver, or cause to be delivered, to the Facility all Acceptable Waste generated within its political jurisdiction. For as long as the Series 1992 Bonds are outstanding under the Indenture, except in the case of an Uncontrollable Circumstance, each Charter Member User further agrees to deliver, or cause to be delivered, to the Facility all Acceptable Waste, except Recycled Waste, which is generated or collected by the Charter Member User, collected by a Designated Hauler, or collected by any other waste hauler who collects Acceptable Waste on behalf of the Charter Member User, and each Charter Member User agrees to do so to provide a constant revenue stream to the Authority in recognition of the fact that Private Haulers have no legal obligation to use the Facility. 4. Section 4.4. New Members of ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF WASTE; OPERATINGPROCEDURES, is amended to read as follows: page 3 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT Section 4.4. New Members. Because the 'Landfill is a scarce and valuable resource and because all Users have a common interest in insuring that the Landfill is utilized only for the proper disposal of Acceptable Waste and because Authority and Users desire to make the best possible and most efficient use of the Landfill, Users and Authority covenant and agree as follows: (1) No person pr entity shall be permitted to utilize the Facility except pursuant to the general terms and conditions of this Agreement; , (2) Except as provided in Section 4.4.1 Emergency Temporary Use of Authority's Facilities by Salem, below, only Users and persons or entities located within User jurisdictions shall be permitted to utilize the Facility only for the disposal of Acceptable Waste originating within User jurisdictions; (3) The total number of User jurisdictions, including the County, City, and Town, shall at no time exceed eight. (4) Except as provided in Section 7.5 of this Agreement, additional Users may join the Authority by a simple majority vote of the Authority provided that the following conditions have been met: (a) The additional volume of Acceptable Waste that would be disposed of at the Landfill as a result of such proposed new User's joining is not projected to cause the total aggregate amount from all User jurisdictions to exceed the Maximum Landfill Life; the proposed new User jurisdiction shall be responsible for all the costs and expenses of such waste stream and Landfill life projections as determined to be necessary by the Authority. (b) The nature of the waste stream from the proposed new User. must be determined by an independent environmental expert at such proposed new User's cost to consist of Acceptable Waste only; the proposed new User shall contract in advance to be financially responsible for periodic, unannounced, inspections and testing of its waste stream by independent environmental experts chosen by and on terms and conditions established by Authority up to six times per Fiscal Year, and to comply with such other requirements as Authority may impose to insure that only Acceptable, non-Hazardous Waste is delivered to the Facility. (c) The proposed new User shall make an initial capital contribution at least proportional to the capital contribution made by the Charter Member Users. page 4 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT (d) The proposed new User shall execute and deliver an agreement substantially similar to this Agreement as required by the Authority. 5. ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF WASTE; OPERATING PROCEDURES, i~ amended by the addition of a new subsection / 4.4.1, Emergency Temporary Use of Facility by Salem to read as follows: Section 4.4.1 Emergency Temporary Use of Authority's Facilities by Salem. The Authority hereby allows for the emergency, temporary use of the Transfer Station by the City of Salem for the disposal at the Landfill of only Acceptable Waste which originates within the . City of Salem and Botetourt County, subject to and upon the following terms and conditions: (1) Authority and the City of Salem shall enter into an appropriate reciprocal agreement in form approved by the Authority for temporary emergency use of each other's waste disposal facilities. Prior to any delivery of waste by the City of Salem at the Authority's Transfer Station, the City of Salem shall provide advance written notice to the Authority's Chief Executive Officer of (i) the nature of the emergency; (ii) the estimated duration of the emergency use; and, (iii) the estimated daily amount of municipal solid waste requested to be delivered for disposal. (2) Such use shall be subject to prior written approval of the Authority's Chief Executive Officer and the City of Salem's compliance with all Applicable Laws, rules, regulations, and procedures, including, without limitation, the Authority's Operating Rules, regulations and procedures. / (3) The fees and charges applicable to such use shall be as established by the Authority from time to time. (4) Under no circumstances shall the Authority accept or be deemed to have accepted for disposal or title to any Hazardous Waste or Unacceptable Waste. (5) Salem shall be responsible for and shall pay any and all claims, suits, damages, fines, penalties, loss, or liability, including any required. cleanup or remediation, for damage to property, death or personal injury of any kind resulting from or arising out of: (i) the operation or presence on Authority premises by the City of Salem, its employees, agents, and contractors; (ii) the delivery to the Authority's Facilities or handling of Hazardous Waste or Unacceptable Waste; or, (iii) any violation of any law, rule, regulation, or procedure. page.5 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT 6. ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF WASTE; OPERATING PROCEDURES, is amended by the addition ofa new Section 4.7, Household Hazardous Waste Collection Facility to read as follows: Section 4.7. Household Hazardous Waste Collection Facility. Notwithstanding any other provision of this Agreement, the Authority shall be authorized to operate a household hazardous waste collection facility and operation at the Hollins Road Transfer Station site for the on-going collection, storage, and off-site disposal of household hazardous waste originating from the households of the citizens of the City, County, and Town, and such other jurisdictions as shall become members of the Authority. Such household hazardous waste facility and all related activities, including, without limitation, the collection, storage, and transportation and off-site disposal of household hazardous waste, shall be in compliance with all applicable local, state and federal rules, laws, and regulations and shall be accounted for separately from the System. Article II Miscellaneous 1. Counterparts. This Fifth Amendment may be executed in any number of counterparts, each of which, when so executed and delivered, will be an original, and the counterparts taken together will constitute one and the same instrument. 2. Amendments. This Fifth Amendment may be amended only in accordance with the provisions of the Members Use Agreement. 3. Effectiveness of Members Use Agreement. Except as expressly amended in this Fifth Amendment, all terms and provisions of the Members Use Agreement, as amended, shall remain in full force and effect. page 6 \ \ 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT IN WITNESS WHEREOF, the parties have caused this Fifth Amendment to be executed as of the date above written. Roanoke Valley Resource Authority Attest: By: Anne Marie Green, Chair By: Title: Date: County of Roanoke, Virginia Attest: By: County Administrator By: Title: Date: City of Roanoke, Virginia Attest: By: Darlene L. Burcham, City Manager By: Title: Date: page 7 02-23-09 DRAFT MEMBER USE AGREEMENT 5TH AMENDMENT Town of Vinton, Virginia Attest: By: By: Title: Title: Date: RVRA \Files \SalemEmergencyUse\MemberUseAgreeAmendSDft022309 page 8 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk March 3, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk Darlene L. Bu rcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38378-030209 authorizing the proper City officials to execute a 2009 Extension Amendment to the Amended and Supplemented South Jefferson Cooperation Agreement 2 (the 2009 Extension Amendment) between the City of Roanoke and the City of Roanoke Redevelopment and Housing Authority, providing for an extension of five years of the current South Jefferson Cooperation Agreement 2 (SJC Agreement 2) and Amended and Supplemented South Jefferson Cooperation Agreement 2 (Amended Agreement) between the parties; authorizing the City Manager to take such actions and execute further documents as may be need~d to implement and administer such 2009 Extension Amendment The. abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009, and is in full force and effect upon its passage. Sincerely, ~~ hl. fYJOlhV Stephanie M. Moon, CMC City Clerk SM M :ew Attachment Darlene L. Burcham March 3, 2009 Page 2 pc: Glenda Edwards, Executive Director, Roanoke Redevelopment & Housing Authority, P. O. Box 6359, Roanoke, Virginia 24017 Ann H. Sh~wver, Director of Finance . William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget jJ/1: IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2009. No. 38378-030209. AN ORDINANCE authorizing the proper City officials to execute a 2009 Extension Amendment to the Amended and Supplemented South Jefferson Cooperation Agreement 2 (the 2009 Extension Amendment) between the City of Roanoke (City) and , the City of Roanoke Redevelopment and Housing Authority (RRHA), providing for an extension of five (5) years of the current South Jefferson Cooperation Agreement 2 (SJC Agreement 2) and Amended and Supplemented South Jefferson Cooperation Agreement 2 (Amended Agreement) between the parties; authorizing the City Manager to take such actions and execute further documents as may be needed to implement and administer such 2009 Extension Amendment; and dispensing with the second reading by title of this Ordinance. WHEREAS, the Amended Agreement provided for the Term of the -SJC Agreement 2 and the Amended Agreement to be until March 19, 2009, subject to further extensions as agreed to by the parties; and WHEREAS, in order for the RRHA to implement and accomplish the goals and objectives of the Redevelopment Plan mentioned in the SJC Agreement 2 and the Amended Agreement, the parties have agreed to a further extension of such Agreements for five (5) years, which will beto and including March 18,2014. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 0-2009 Extension AmendmentSJC.doc 1 1. City Council hereby approves the 2009 Extension Amendment to Amended and Supplemented South Jefferson Cooperation Agreement 2 as described in the City Manager's letter dated March 2,2009, to this Council. 2. The City Manager is hereby authorized on behalf of the City to execute a 2009 Extension Agreement to Amended and Supplemented South Jefferson Cooperation Agreement 2, substantially similar to the. one attached to the above mentioned City Manager's letter, that will extend such Agreement and the SJC Agreement 2 for a period of five (5) years, to and including March 18, 2014, together with such other tern1S and conditions as set f01ih in the above mentioned City Manager's letter and as may be deemed appropriate by the City Manager. Such 2009 Extension Amendment shall be approved as to fonn by the City Attorney. 3. The City Manager is further authorized to take further actions and execute further documents as may be needed to implement and administer such 2009 Extension Amendment. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading by title of this Ordinance is hereby dispensed with. ATTEST: ~M~.~ City Clerk." .. 0-2009 Extension AmendmentSJC.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov March 2, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: 2009 Extension Amendment to Amended and Supplemented South Jefferson Cooperation Agreement 2 Background: The City of Roanoke Redevelopment and Housing Authority (RRHA) and the City entered into the South Jefferson Cooperation Agreement 2 (SJC Agreement 2) on March 19, 2001, delineating responsibilities and establishing a budget for the purchase, demolition, environmental remediation, etc. of land within the South Jefferson Redevelopment Area. The SJC Agreement 2 was amended and extended by the Amended and Supplemented South Jefferson Cooperation Agreement 2 (Amended Agreement), dated March 19, 2004, for a five year term, ending on March 19, 2009. During that five year term, the Amended Agreement was amended again by means of Budget Amendment No.1, dated March 8, 2007 and Budget Amendment No.2, dated June 17, 2008. Both budget amendments provided additional funds to the RRHA to further accomplish the goals and objectives of the South Jefferson Redevelopment Plan. Honorable Mayor Bowers and Members of City Council March 2, 2009 Page 2 Considerations: In order for the RRHA to continue its efforts to implement and accomplish the goals and objectives of the Redevelopment Plan, it is necessary for the parties to extend the agreement for an additional five year term to, and including March 18, 2014. This extension of the agreement does not involve any further amendment to the budget nor require any additional appropriation of funds. All of the terms and conditions of the SJC Agreement 2 dated March 19, 2001, the Amended Agreement dated March , 19, 2004, the Budget Amendment No. 1 dated March 8, 2007 and the Budget Amendment No.2 dated June 17, 2008 shall continue in force and effect except as amended and/or supplemented by this 2009 Extension Amendment. The RRHA approved such an extension at its February 23, ) 2009, meeting. Recommended Action: Approve the 2009 Extension Amendment to the Amended and Supplemented South Jefferson Cooperation Agreement 2, and authorize the City Manager to execute such Amendment in a form substantially similar to the one attached, with the form of such Amendment to be approved by the City Attorney. Authorize the City Manager to take further actions and execute further documents as may be needed to implement and administer such 2009 Extension Amendment. Darlene L. Bur City Manager DLB: LSB c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Glenda Edwards, Executive Director, RRHA ';. ;.,,:' ..' '" . . CM09-00032 .. "~Ilj .! N: "~:' >: Je" :.:11):: .::: . . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva,gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 3, 2009 William M. Hackworth City Attorney Roanoke, Virginia Dear Mr. Hackworth: I am attaching copy of Ordinance No. 38379-030209 amending and reordaining Chapter 35, Water, Article II, Carvins Cove Natural Reserve, of the Code of the City of Roanoke (1979), by amending Section 35-30 Possession or discharge of firearms. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 2, 2009, and is in full force and effect u pan its passage. Sincerely, ~o~~7't&>v City Clerk SM M :ew Attachment William M. Hackworth March 3, 2009 Page 2 pc: Mr. Aaron A. Stevenson, 1527 Chapman Avenue, S. W., Roanoke, Virginia 24016 Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations DistrictCourt The Honorable Brenda S. Hamilton, Clerk of Circuit Court Raymond F. Leven, Office of the Magistrate Joseph F. Kline, Law Librarian Wflliam M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Darlene L. Burcham, City Manager Steven Buschor, Director, Parks and Recreation A. L. Gaskins, Chief of Police Cecelia T. Webb, Assistant Deputy ~ity Clerk vJ klf ,."" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of March, 2009. No. 38379-030209. AN ORDINANCE amending and reordaining Chapter 35, Water, Article II, Carvins Cove Natural Reserve, of the Code of the City of Roanoke (1979), by amending Section 35-30 Possession or discharge of firearms; and dispensing with the second reading by tItle of this ordinance. BE IT ORDAINED by the Council ofthe City of Roanoke as follows: 1. Chapter 35, Water, Article II, Carvins Cove Natural Reserve, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: ARTICLE II. CARVINS COVE NATURAL RESERVE *** Sec. 35-30. Possession or dDischarge of firearms. No person shall enter or remain upon any portion of the Carvins COYS Nataral Reservc while in possession of firca~ms; nor shall any porsBft-discharge any firearm within the 'i:t:reaCarvins Cove Natural Reserve, except when authorized by the city manager for the purpose of controlling an animal population which threatens the quality of the water supply. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is dispensed with. \ ,I' ATTEST"" ~,.,~.'.I'\'- /(r), 'Y[6l1Y\.J /,., I /."\, \ City Clerk. . K:\Measures\code amendment 35-30 ,doc CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORTH CITY AlTORNEY TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityally@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHER P. FERGUSON ASSISTANT CITY AlTORNEYS March 2,2009 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Firearms at Carvins Cove Dear Mayor Bowers and Council Members: I have attached for your consideration an ordinance that would amend 935-30, Code of the City of Roanoke, to delete the provision prohibiting the carrying of firearms within Carvins Cove. This provision, which has been in the City Code for a long time, was "grandfathered" by the General Assembly until 2004, when the General Assembly adopted legislation prohibiting localities from regulating the carrying of firearms, unless authorized to do so by the General Assembly (the City can still prohibit the discharge of weapons in the Cove). Please let me know if you have any questions about this matter. With kindest personal regards, lam Sincerely yours, 6j.t ~ William M. Hackworth City Attorney WMHllsc Attachment ec: Darlene L. Burcham, City Manager Steven Buschor, Director of Parks and Recreation Stephanie M. Moon, City Clerk c: Mr. Aaron A. Stevenson 1527 Chapman Ave SW Roanoke, Virginia 24016 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M, MOON, CMC City Clerk March 3,2009 Darlene L. Bu rcham City Manager Roanoke, Virginia Dear Ms. Burcham: At the regular session of the Council of the City of Roanoke held on Monday, March 2, 2009, Council requested that you report to Council with regard to alternative options available to assist the public with private property towing operators. Sincerely, ~~~~Yj6aN City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1er k@roanokeva.gov J SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 4, 2009 Ms. Mary F. Monk 3343 Pittsfield Circle, N. W. Roanoke, Virginia 24017 Dear Ms. Monk: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2009, you were reappointed as a member of the Parks and Recreation Advisory Board, for a three-year term of office ending March 31, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by. the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Parks and Rec\Mary F monk 3 12 oath.doc Ms. Mary F. Monk March 4, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Parks and Recreation Advisory Board. Sincerely, ~m.~~ Stephanie M. Moon, CMC City Clerk SM M :ew Enclosures pc: Linda Bedasaul, Secretary, Parks and Recreation Advisory Board Joyce S. Johnson, Administrative Assistant IV K:\oath and leaving service\Parks and Rec\Mary F monk 3 12 oath. doc COMMONWEALTH OF VIRGINIA) ) To-wit: . CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March, 2009, MARY F. MONK was reappointed as a member of the Parks and Recreation Advisory Board, for a three-year term ending March 31,2012. Given under my hand and the Seal of the City of Roanoke this fourth day of March, 2009. A~m.~~ City Clerk K:\oath and leaving service\Parks and Rec\Mary F monk 3 12 oath. doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILAN. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk March 4, 2009 Ms. Patice L. Holland 5217 Crumpacker Drive, N. E. Roanoke, Virginia 24019 Dear Ms. Holland: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2009, you were appointed as a member of the Roanoke Arts Commission, to fill the unexpired term of Terri R. Jones, ending June 30, 2010. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts Commission\Patice Holland unexpired term oath 630 10.doc Ms. Patice L. Holland March 4, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Arts Commission. Sincerely, ~:~:l~~ City Clerk SM M :ew Enclosu res pc: Susan Jennings, Public Arts Coordinator, w/application Joyce S. Johnson, Administrative Assistant IV K:\oath and leaving service\Arts Commission\Patice Holland unexpired term oath 6 30 10.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2009, PATleE L. HOLLAND was appointed as a member of the Roanoke Arts Commission, to fill the unexpired term of Terri R. Jones, ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2009. K:\oath and leaving service\Arts Commission\Patice HoIland unexpired term oath 6 30 ,1O.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 . Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy CitY Clerk STEPHANIE M. MOON, CMC City Clerk March 4, 2009 Ms. Anne S. Beckett 1024 Hamilton Avenue, S. W. Roanoke, Virginia Dear Ms. Beckett: At a regular meeting of the Council of the City of Roanoke held on Monday, March 2, 2009, you were appointed as a member of the Architectural Review Board, to fill the unexpired term of James Schlueter ending October 1,2009. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Ms. Anne S. Beckett March 4, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Architectural Review Board. SM M: ew Enclosures Sincerely, - m. ~lJOyV Stephanie M. Moon, CMC City Clerk pc: Candice Martin, Secretary, Architectural Review Board, w/application Joyce S. Johnson, Administrative Assistant to the Mayor COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2009, ANNE S. BECKETT was appointed as a member of the Architectural Review Board, to fill the unexpired term of James Schlueter ending October 1,2009. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2009. City Clerk 01,/ O~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N, HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk March 3, 2009 The Honorable David B. Trinkle, Chair Legislative Committee Roanoke, Virginia William M. Hackworth City Attorney Roanoke, Virginia Gentlemen: At the regular session of the Council of the City of Roanoke held on Monday, March 2, 2009, Fern Henley, 3023 East Ruritan Road, Roanoke County, appeared before the Council urging Council to adopt a resolution in support of the Homeowners and Bank Protection .Act of 2008. The request was referred to you and the Legislative Committee for consideration and recommendation to the Council. Sincerely, die Stephanie M. Moon, CMC City Clerk SM M :ew pc: Darlene L. Burcham, City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M, MOON, CMC ~roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 3, 2009 William M. Hackworth City Attorney Roanoke, Virginia Dear M r. Hackworth: At the regular session of the Council of the City of Roanoke held on Monday, March 2, 2009, the Council has asked that you prepare the proper measure abolishing the Fair Housing Board for adoption at its next regular meeting on Monday, March 16, 2009. Sincerely, ~h1.~ Stephanie M. Moon, CMC City Clerk SM M :ew pc: Darlene L. Burcham, City Manager Angie WiUiamson, Secretary, Fair Housing Board CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk March 5, 2009 Mr. J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk At the regular meeting of the Council of the City of Roanoke held on Monday, March 2, 2009, the Mayor advised that you had expressed concern with regard to having served three consecutive four-year terms of office as a member of the Roanoke Airport Commission. I have enclosed copies of correspondence dated March 20, 1997, February 26, 2001, and April 13, 2005 notifying you of your appointment and reappointments to the Airport Commission. If you should have questions, please do not hesitate to call me at 540/853- 2541. Sincerely, ~M,~ Stephanie M. Moon, CMC City Clerk SM M :ew " ~ . (i , ) CITY OF ,ROANOKE OFFICE OF THE CITY CLERK 215 Church AVenue, Sow., Room 456 Roanoke, Virginia 24011-1536 . Telephone: (540) 853-2541 Fax: (540) 853-1145 :...l'o- , MARY F. pARKER, CMC/AAE City Clerk SAND.RA H. EAKIN Deputy City Clerk March 20, 1997 File #9-15-110 ,Mr. J. Granger Macfa~lane 2402 Woodcliff Road, S. E. , Roanoke, Virginia' 24014 Dear Mr. Macfarl,ane: At a reg~lar meeting of the Council of the City of Roanoke held on Monday, March 17, 1997, you were elected as a member of the Roanoke Regional Airport Commission for a term ending March-~, 2001.' ' . Enclosed you will find a Certificate of your election and an Oath or Affirmation of Office which may be adri1inisteredby the Clerk of the Circuit Court of the City of RoanOke, located onttle third floor of the Roanoke City Courts Facility, 315 Church . ' , Avenue, S. W. Please returnorie copy of the Oath of Office to Room 456 in thefV1unicipal Building prior to serving .in the capacity to which you were elected. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as. amended, I am also enclosing copy of the Freedom of Information Act. On behalf of the M~yor and Members of City Council, I would like to express appreciation for'your'willingnessto serve the City of Roanoke as a member of the Roanoke Regional Airport Commissio'n. . Sincerely, ~'d'A~' . 1 Mary F.Parker, CMC E City Clerk MFP:sm . Enc. H:\AGENDA.97\M~RCH,17 . J.... Mr.J. Granger Macfarlane March 20, 1997 . Page 2 ~ pc: Bob L. Johnson, Chairperson, Roanoke Regional Airport Commission, Pi O. Box 29800,. Roanoke, Virginia 24018-0798 Catherine S. Pendleton, Secretary, Roanoke RegionaJ..Airport Commission Sandra H. Eakin, Deputy City Clerk H:\AGENOA.97\MARCH.17 .),'l\' COMMONWEALTH OFVIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of . Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council held on the seventeenth day of March, 1997, J. GRANGER MACFARLANE was elected as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2001. Given under my hand anq the Seal of the City of Roanoke this twentieth day of March, 1997. ~10'~ City Clerk .. H:\AGENOA.97\MARCH.17 ~) I I I ACTION: 29' There being no further nominations, Mr. Macfarlane was elected as a Commiaaioner of the Roanoke Regional Airport Commission, for a tenn ending March 9; 2001. by the folloWing vote: fOR MR. MACFARLANE: Council Members Harris. Parrott, Swain. Trout, White, Wyatt and Mayor ~owers 7. At 5:30 p.m.. the Mayor declared the meeting In recess until 7:00 p.m. On Monday, March 17, 1997. at 7:00 p.m.. the Roanoke City Council reconvened in regular ....Ion in the City Council Chamber, fourth floor. Municipal Building. 215 Church Avenue, S. W., City of Roanoke. with the following Council Membera in attendance. Mayor Bowers presiding. PRESENT: Council Members C. Nelson Harris, JohnH. Parrott, Carroll E. Swain. James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers 7. ABSENT: None o. OFFICERS PRESENT: W. Robert Herbert. City Manager; James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Gri88o, Director of Finance; and Mary F. Parker, City Clerk. The reconvened m_ting was opened with a prayer by Mayor Bowers. The Pledge of Allegiance to the Flag of the United Stataa of America was led by representatives of the Virginia Skyline Girl Scout Council. PRESENTATIONS: PROCLAMA liONS: The Mayor presented a proclamation declaring the month of March. 1997, as Girl Scout Month in the City of Roanoke. (For full text, see Proclamation on file in the City Clerk'. Office.) 296 A YES: Council Members Harris, Parrott. Swain, Trout, White, Wyattand Mayor Bowers 7. NAYS:. None ...(). OATHS OF OFFICE-cOMMlnEES-HOUSINGJAUTHORITY: The Mayor advised that the tenns of office of The Reverend Charles T. Green and G. David Nixon as members of the Fair Housing Board will expire on March 31, 1997, and called for nominations to fill the vacanc~i... Mr. Swain placed In nomination the nam.. of The Reverend Charl_T. Green and G. David Nixon. There being no further nominations, Reverend Green and Mr. Nixon we... reelected as members of the Fair Housing Board, for tenn. ending March 31, 2000, by the follOwing vote: ACTION: FOR REVEREND GREEN AND MR. NIXON: Council Members Hama, Parrott. Swain, Trout, White, Wyatt and Mayor Sowers 7. OATHS OF OFFICE-COMMITTEES-TRAFFIC-BUSES: The Mayor advised that the... is a vacancy on the .City of Roanoke Transportation Safety Commission created by the ....ignation of Stephen A. Mancuso and called for nominations to fill the vacancy. Mr. Swain placed in nomination the name of Kathryn V. Weikel. There being no further nominations, .... Weikel was erected .. a member of the City of Roanoke Transportation Safety Commiaaion, to fill the unexpired tenn of Stephen A. Mancuso, resigned, ending October 31, 2000, by the folloWing yote: AcnON: FOR MS. WEIKEL: Council Members Harris, Parrott, Swain, Trout, White, Wyatt and Mayor Bowers 7. OATHS OF OFFICE..cOUMmEES-AIRPORT: The Mayor advised that there is a vacancy on the Roanoke Regional Airport Commission due to the ineligibility of Kit B. Kiser to serve another tenn and called for nominations to fill the vacancy. Mr. Parrott ;;:~eed in nomination the name of J. Granger Macfarlane. ~ .. - i , I .-' I :-/ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. Sow.. Room 456 Roanoke, Virginia 2401l-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMClAAE City Clerk SANDRA H. EAKI:'II Deputy City Clerk April 14, 1997 File #9-15-110 Bob L. Johnson, Chairperson Roanoke Regional Airport Commission P. O. Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: This is to advise you that on March 28, 1997, J. Granger Macfarlane qualified as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2001. Sincerely, ~~ J{ J~ Sandra H. Eakin ":J ' Deputy City Clerk SHE:sm pc: Jacqueline L Shuck. Executive Director, Roanoke Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 H:\AOENDA.81\APR1\..7 .. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission for a term ending March 9. 2001, according to the best of my ability. So help me God. Subscribed and sworn to be e thiS~~y of ARTHUR B. CRUSH, III, CLERK ~~~~'DEPUTYCLERK H:\AGENOA.971MARCH.17 ': , CITY OF ROANOKE OFFICE OF CITY CLERK ' MARY F. PARKER, CMC City Clerk 215 Church Avenue, SoW., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@cLroanoke.va.us STEPHANIE M. MOON Deputy City Clerk February 26, 2001 File #9-15-110 Mr.J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, February 20, 2001, you were reappointed as a member of the Roanoke Regional Airport Commission for a term ending March 9, 2005. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal . Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. N:\CKSHllAgendas 400:\Corresp. February 20, 200l.wpd Mr. J. Granger Macfarlane February 26,2001 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Regional Airport Commission. Sincerely, /J A~ J r~. Mary F. Parker, CMC City Clerk MFP:sm Enclosures pc: Arthur M. Whittaker, Sr., Chair, Roanoke Regional Airport Commission, 4169 Woodridge Drive, S. W.., Roanoke, Virginia 24018 Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission Stephanie M. Moon, Deputy City Clerk N:\CKSHl\Agendas 2001\Corresp. February 20, 200l.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE /, Mary F. Parker, City Clerk, andas such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the twentieth day of February,' 2001, J. GRANGER MACFARLANE was reappointed asa member of the Roanoke Regional Airport Commission for a term ending March 9, 2005. Given under my hand and the Seal of the City of Roanoke this twenty-sixth day of February, 2001. r\ - -J. fL. I Y\.. AM.() City Clerk N:\CKSHl\Agendas 2001\Corresp. February 20, 2001.wpd ACTION: FOR MR. BENGTSON: Council Members Harris, Hudson, White, Wyatt, Bes tpitc h, and Mayo r 8m ith............_..................................................................-6. (Vice-Mayor Carder was absent.) ACTION: Inasmuch as Mr. Bengtson is not a resident of the City of Roanoke, Mr. Harris moved that the City residency requirement for persons serving on authorities, boards, commissions and committees appointed by the Council be waived in this specific instance. The motion was seconded by Mr. Bestpitch and adopted. OATHS OF OFFICE-COMMITTEES.BUILDINGS/BUILDING DEPARTMENT: The Mayor advised that the terms of office of John D. Fulton, Jr., and Tommy L. Dowdy as members of the Property Maintenance Code, Board of Appeals, expired on November 10, 2000, and called for nominations to fill the vacancies. Mr. White placed in nomination the names of John D. Fulton, Jr., and Tommy L. Dowdy. , There being no further nominations, Mr. Fulton and Mr. Dowdy were reappointed as members of the Property,Maintenance Code, Board of Appeals, for terms ending November 10, 2005, by the following vote: 1 "TION: FOR MR. FULTON AND MR. DOWDY: Council Members Harris, Hudson, White, Wyatt, Bestpitch, and Mayor Smith-.-..-.......--...--.........-.....................-.......-6. (Vice.Mayor Carder was absent.) OATHS OF OFFICE-COMMITTEES.AIRPORT: The Mayor advised that the term of office of J. Granger Macfarlane as a member of the Roanoke Regional Airport Commission will expire on March 31, 2001, and called for nominations to fill the upcoming vacancy. Mr. Hudson placed in nomination the name of J. Granger Macfarlane. There being no further nominations, Mr. Macfarlane was reappointed as a member of the Roanoke Regional Airport Commission, for a term ending March 9, 2005, by the following vote: ACTION: FOR MR. MACFARLANE: Council Members Harris, Hudson, White, Wyatt, Bestpitch, and Mayor 8m ith...........-..............-.-iI!I-.-........_..._______---------------------6, (Vice.Mayor Carder was absent.) 31 MARY F. PARKER, CMC City Clerk CITY OF ROANOKE OFFICE OF CITY CLERK 215 ChUTCh Avenue, S.W., Room 456. Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@ci.roanoke.va.us STEPHANIE M. MOON Deputy City Clerk March 21,2001 File #9-15-110 Arthur M. Whittaker, Sr., Chair Roanoke Regional Airport Commission 4169 Woodridge Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Whittaker: This is to advise you that J. Granger Macfarlane has qualified as member of the Roanoke Regional Airport Commission for a term ending March 9,2005. ^el~ j.p~ Mary F. Parker, CMC City Clerk MFP:sm pc: Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission Stephanie M. Moon, Deputy City Clerk N:lCKSH1\Agefldas 2001\COrresp. "'an:l119. 2001.wpd ':': 0;' l . '., ")" ;'1<\. ',1 ~..I ~O: t. . _ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission for a term enc:ting March 9, 2005, according to the best of my ability. So help me God. Subscribed and sworn to before me this II day of I?tln:::~t:... 2001. . ARTHUR 8, CRUSH, III, CLERK BY ~ ~~~ ,l.}_ WPrCLERK N:\CKSH1\Agendas 2001\Corresp. February 20, 200l,wpd CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.w., Room 456 Roanoke, Vrrginia24011-1536 Telephone: (540) 853.2541 Fax: (540) 853-1145 E-mail: clerk@cLroanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk MARY F. PARKER, CMC City Clerk April 13. 2005 File #9""15-110 Mr. J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: At a regular meeting of the Council of the City of Roanoke which was held on Monday. April 4, 2005, you were reappointed as a member of the Roanoke Regional Airport Commission, for a term ending March 9, 2009. Enclosed you will find a Certjficate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue. S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W'I prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702. Code of Virginia (1950). as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. J. Granger Macfarlane April 13, 2005 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Regional Airport Commission. Sincerely, ~YYl.~ Stephanie M. Moon, CMC Deputy City Clerk SMM:ew Enclosures pc: Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission Stephanie M. Moon, CMe, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Stephanie M. Moon, Deputy City Clerk, and as such Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April, 2005, J. GRANGER MACFARLANE was appointed as a member of the Roanoke Regional Airport Commission, for a term ending March 9, 2009. Given under my hand and the Seal of the City of Roanoke this thirteenth day of April, 2005. ~~.~ Deputy City Clerk Oath or Affirmation of Office' Commonwealth of Virginia, City of Roanoke, to-wit: I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission, for a term ending March 9, 2009, according to. the best of my ability (So help me God). Subscribed and sworn to before me this _ day of 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY I DEPUTY CLERK L:\CLERK\DA T A \CKEWl\oath and leaving service\Airport Commission\] Granger Macfarlane oath.doc 298 COUNCIL: With respect to the Closed Session just concluded, Council Member McDaniel moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Fitzpatrick and adopted by the following vote: AYES: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick and Mayor Harris-----------------------------------------------------7. NAYS: None--------------------------------------------- -------0. AIRPORT-OATHS OF OFFICE-COMMITTEES: The Mayor advised that the four year term of office of j. Granger Macfarlane as a member of the Roanoke Regional Airport Commission expired on March 9, 2005; whereupon, he opened the floor for nominations. Vice-Mayor Fitzpatrick placed in nomination the name of j. Granger Macfarlane. There being no further nominations, Mr. Macfarlane was reappointed as member of the Roanoke Regional Airport Commission, for a term ending March 9, 2009, by the following vote: FOR MR. MACFARLANE: Council Members Lea, McDaniel, Wishneff, Cutler, Dowe, Fitzpatrick, and Mayor Harris--------------------'------------------7. WATER RESOURCES: The Mayor called attention to the resignation of George W. Logan as a Director of the Western Virginia Water Authority, effective at the close of the May 19, 2005 meeting of the Western Virginia Water Authority; whereupon, on behalf of the Council, he requested that the City Attorney prepare the proper measure, to be considered at a future Council meeting, appointing john B. Williamson, III, to fill the unexpired term of office ending March 1, 2008. VIRGINIA MUNICIPAL' LEAGUE-COMMITTEES: The Mayor advised of the follOWing City of Roanoke nominations to Virginia Municipal League Policy . Committees: 299 Environmental Quality - Council Member M. Rupert Cutler General Laws - William M. Hackworth, City Attorney Human Development and Education - Council Member Alfred T. Dowe, Jr. Transportation - Vice-Mayor Beverly T. Fitzpatrick, Jr. Finance - Jesse A. Hall, Director of Finance ROANOKE ARTS COMMISSION: Public Arts Plan: The Mayor advised that the first Public Arts Forum was held on March 7, 2005 at The Jefferson Center and was well attended by a diverse group of individuals. He called upon Mark C. McConnell, Chair, Roanoke Arts Commission, for an update on the Public Arts Plan. Mr. McConnel advised that the City of Roanoke and the Roanoke Arts Commission 'are collaborating to produce a new plan that will help organize the community's efforts in public art; in 2002, Roanoke adopted a Percent-For-Art program that designates one per cent of each capital improvement budget to purchase art for placement in public spaces; the Roanoke Arts Commission has been assigned the responsibility to administer the Percent-For-Art program; and the City and the Arts, Commission, along with other community and cultural groups, wish to take a proactive approach to public art, the goal of which is to create a Comprehensive Public Art Plan that can become an essential ingredient adding to the vitalization of Roanoke. He stated that Roanoke's new Public Art Plan will decide what types of art. should be purchased, identify where artworks should be installed, and which themes are most appropriate to capture Roanoke's "heart and soul"; and Roanoke's new public art program requires a cohesive plan, policies and procedures to ensure that the community will enjoy the full benefits of high-quality publicart. He advised that the planning process 'is underway, with a preliminary draft of the Public Art Plan scheduled for review by May 2005; extensive public involvement has contributed to the planning and interested citizens are invited to participate in the final public workshop to be held on Monday May 2, 2005, at 5:30 p.m., at The Jefferson Center. . Mr. McConnel introduced Kathleen Lunsford, Member of the Arts Commission; and Bettina Finley, representing TurnKey Meetings, Eloise Damorsch, representing Regional Arts in Portland, Oregon, and Clark Worth, representing Barney & Wirth, Inc., the principle team charged with the responsibility of developing a Public Arts Plan for the City or Roanoke. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Vrrginia24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@ci.roanoke.va.us STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk MARY F. PARKER, CMC City Clerk May 5. 2005 File #9-110 Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission 5202 Aviation Drive, N. W. Roanoke, Virginia 24012-1148 Dear Ms. Pendleton: This is to advise you that J. Granger Macfarlane has qualified as a Commissioner of the Roanoke Regional Airport Commission. for a term ending March 9, 2009. Sincerely.. . /J 11-........, I. {/ dv.J. .- Mary F. Parker, CMC City Clerk MFP:ew pc: Stephanie M. Moon, CMC. Deputy City Clerk K:\oath and leaving service\Airport Commission\J Granger Macfarlane quallfication.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, J. Granger Macfarlane, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission, for a term ending March 9, 2009, according to the best of my ability (So help me God). Subscribed and sworn to before me thi_y o~ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT B~~_ J~ .\11I 7CLERK } . L:\CLERK\DATA\CKEWl'.oath and le:lving serYicc\Airpol1 Cummlssion\J Granger Macfarlane ualh.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 5, 2009 Richard A. Rife, Member City Planning Commission 416 Sherwood Road, S. W. Roanoke, Virginia 24015 Dear Mr. Rife: Inasmuch as it has been six years since you were last notified regarding certification as a member of the City Planning Commission, the Council has asked that certification be obtained within the next 90 days, and would appreciate a response back by March 16,2009, as to your intentions. Sincerely, ~rn.~ Stephanie M. Moon, CMC City Clerk S M M: ew pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Martha P. Franklin, Secretary, City Planning Commission