HomeMy WebLinkAboutCouncil Actions 05-04-09
ROANOKE CITY
PUBLIC SCHOOLS
StlOilg Students. SllO;~8' Schools. SHang City.
MASON
38431-050409
ROANOKE CITY COUNCil
ROANOKE CITY SCHOOL BOARD
MONDAY, MAY 4, 2009
9:00 A.M.
WilliAM FLEMING HIGH SCHOOL
MEDIA ROOM
AGENDA
1. Call to Order -- Roll Call.
"City Council - All Present (Council Member Rosen arrived late)
School Board - All Present
2. Welcome'and Opening Remarks.
Mayor Bowers
Chairman Carson
3. Item for Discussion:
· Approval of William Fleming High School Bus Shelter - 10 minutes
At this point, Council Member Rosen arrived. (9:10 a.m.)
4. Comments by Council Members/School Trustees. NONE.
5. Recess/Adjourn.
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The Roanoke City School Board adjourned at 9:20 a.m.
The Council meeting was declared in recess at 9:20 a.m.
6. Tour of the new William Fleming High School.
THE CITY COUNCIL MEETING RECONVENED AT 10:45 A.M., IN ROOM 159, FIRST
FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING FOR CONSIDERATION OF THE
FOLLOWING AGENDA ITEMS:
A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss vacancies on certain authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A}(1), Code of Virginia (1950), as
amended.
(7-0) DEFERRED (See Mayor's remarks at the end of the 2:00 p.m. session)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY ON JUNE 1,2009, AT 12:00 NOON.
AGENDA ITEMS TO BE REFERRED TO THE CITY CLERK OR CITY MANAGER.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
. Gainsboro Library Public Art Proposal/ 15 minutes
Roanoke Youth Arts Connection Project
· Thirlane/Airport Road 20 minutes
(City staff directed to meet with the Roanoke Airport Commission to develop an
alternative plan that allows traffic to right-turn exit from Thirlane Road to
Aviation Drive, with report back to the Council within sixty days.)
· Stormwater Utility Presentation 45 minutes
(The City Manager was directed to proceed with the development of a
Stormwater Utility strategy for implementation by the City.)
· HUD Budget Process 30 minutes
Briefing was held immediately following joint meeting of Council and Economic
Development Authority.
THE COUNCIL MEETING WAS DECLARED IN RECESS AND RECONVENED AT 12:00
NOON FOR A JOINT MEETING OF COUNCIL AND THE ECONOMIC DEVELOPMENT
AUTHORITY IN ROOM 159.
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ROANOKE CITY COUNCIL
ECONOMIC DEVELOPMENT AUTHORITY
JOINT MEETING
MAY 4, 2009
12:00 NOON
ROOM 159
AGENDA
1. CALL TO ORDER. (All Present)
2. ROLL CALL: Economic Development Authority (Mr. Cronk was absent.)
3. WELCOME. Mayor Bowers and Chairman Charles E. Hunter, III
4. BLESSING OF THE MEAL: Vice-Mayor Sherman P. Lea
5. DISCUSSION ITEMS:
. Interim Report of the Economic Development Authority
· Resignation of S. Deborah Oyler as a Director on the Economic Development
Authority of the City of Roanoke
6. COMMENTS BY COUNCIL MEMBERS/ECONOMIC DEVELOPMENT AUTHORITY
MEMBERS.
7. RECESS/ADJOURN.
The Economic Development Authority was adjourned at 1 :43 p.m.
THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT
2:00 P.M., IN THE COUNCIL CHAMBER.
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ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 4, 2009
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. All Present. (Council Member Price
was late.)
The Invocation was delivered by The Reverend Johnny R. Stone, Pastor, Hill
Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's
Council meeting will be replayed on Channel 3 on May 7 at 7:00 p.m., and Saturday,
May 9 at 4:00 p.m. Council meetings are offered with closed captioning for the
hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL
AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO
PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY
CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL
BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD
PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER
PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL
MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF
SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA
ITEM, ,ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Hurt Park Elementary School Odyssey of the Mind Team.
Presented Certificates of Appreciation and a City gift to the Hurt Park
Elementary School students.
Proclamations declaring the week of May 10- 16,2009 as National Police Week, and
Thursday, May 15, 2009 as Peace Officers' Memorial Day; and Monday, May 25,
2009 as National Missing Children's Day.
Presented proclamations to Police Chief Joe Gaskins.
Tribute to the City Clerk.
Adopted Resolution No. 38431-050409. (7-0)
Presented ceremonial copy of resolution and Clerk of the Year plaque to the
City Clerk.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Colonel Robert Craig and Barbara N. Duerk appeared before the Council.
4.
CONSENT AGENDA
(7-0, as amended, with the removal of Item C-2 for a separate vote.)
(Item C-2/6-0, Council Member Trinkle abstained from voting.)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, May 18, 2009, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to consider a request from Goodwill Industries of the Valleys,
Inc., a not for profit corporation, for tax exemption of certain real property in the City.
RECOMMENDED ACTION: Concurred in the request.
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C-2 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, May 18, 2009, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to consider encroachments in public right-of-way at
551 Marshall Avenue and a portion of 6th Street, S. W.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, May 18, 2009, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to consider leasing a portion of property known as the
Transportation Facility for the Roanoke City Public Schools to George Krapf, Jr. &
Sons, Inc., in connection with the privatization of the School Division's transportation
services.
RECOMMENDED ACTION: Concurred in the request.
C-4 A resolution approving the design and placement of public art to be installed at
the Gainsboro Branch Library.
RECOMMENDED ACTION: Adopted Resolution No. 38432-050409. (7-0)
C-5 A communication from Deborah Oyler tendering her resignation as a Director
of the Economic Development Authority of the City of Roanoke, effective
immediately.
RECOMMENDED ACTION: Accepted resignation and received and filed
the communication.
C-6 Report of qualification of Council Member M. Rupert Cutler as a City
representative to the Roanoke Valley Area Metropolitan Planning Organization to fill
the unexpired term of Alvin L. Nash ending June 30, 2011.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation by Pearl Fu, President, Local Colors. (Sponsored by Mayor
Bowers and Vice-Mayor Lea.)
No action taken.
b. A communication from Council Member David B. Trinkle, the City's
representative to the Roanoke Valley Regional Cable Television Committee,
transmitting the RVTV Fiscal Year 2009-2010 budget.
Adopted Resolution No. 38433-050409. (7-0)
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c. Joint communication from Council Members M. Rupert Cutler and David B.
Trinkle with regard to the establishment of an arts and cultural district in the
City of Roanoke.
Matter referred to the City Manager for review and report to Council.
d. Joint communication from Council Members M. Rupert Cutler and David B.
Trinkle recommending that the Council adopt a resolution opposing the Kerr
Lake Regional Water System's Request for an inter-basin transfer of water
from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River
Basins.
Adopted Resolution No. 38434-050409. (7-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1 . Acceptance of donations for improvements to the Roanoke River
Greenway; and appropriation of funds.
Adopted Resolution Nos. 38435-050409, 38436-050409 and 38437-
050409 and Budget Ordinance No. 38438-050409. (7-0)
2. Amendment of the 2005-2010 City's Consolidated Plan for homeless
prevention and rapid re-housing assistance; and appropriation of funds.
Adopted Resolution No. 38439-050409 (4-3, Vice-Mayor Lea and
Council Members Price and Rosen voting no.); and Budget
Ordinance No. 38440-050409. (7-0)
3. Execution of a Fourth Amendment to a Deed of Lease dated June 5,
2001, for use of City-owned space by the Virginia Department of
Health, for additional one month periods, not to exceed twelve months.
Adopted Ordinance No. 38441-050409. (7-0)
4. Removal of specialty printing jobs and copy charges from the
Department of Technology direct billing program to Xerox.
Adopted Budget Ordinance No. 38442-050409. (7-0)
5. Donation of a 1927 White straight truck to the Virginia Museum of
Transportation.
Adopted Resqlution No. 38443-050409. (7-0)
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COMMENTS BY CITY MANAGER.
The City Manager highlighted events sponsored by neighborhood organizations in
recognition of the month of Mayas Neighborhood Month.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution appointing School Board Trustees on the Roanoke City School
Board for terms commencing July 1, 2009 and ending June 30, 2012.
Adopted Resolution No. 38444-050409. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Due to lateness of the hour, the closed meeting request of the Mayor was
deferred until Thursday, May 7,2009, recessed meeting of the Council.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY,
MAY 7, 2009, AT 8:30 A.M., IN ROOM 159, AT WHICH TIME THE COUNCIL WILL
CONVENE IN FISCAL YEAR 2009-2010 BUDGET STUDY; AND THEREAFTER,
WILL STAND IN RECESS UNTIL MONDAY, MAY 11 AT 2:00 P.M., IN THE
COUNCIL CHAMBER, TO ADOPT THE CITY OF ROANOKE RECOMMENDED
FISCAL YEAR 2009-2010 BUDGET.
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times . . "^nti{\'li)4' ""1'11'1"-)
CiIV i:LERK 'l(f"1 '1M I . <.r MI' '.J
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -..... -- - - - 't-- - - - - - - - - - - - - - - - - - - - - - - -
STEPHANIE M. MOON
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG.
ROANOKE VA 24011
--~_.,....
t\:} Public
_____~_~L-:.l(.
IN THE COUNCIL OF
, THE CIlY OF
ROANOKE, VIRGINIA, .
The 6th',day of April,
2009.
No, 38415-<l40609.
A RESOLUTION changing
the location of the joint
meeting of Roanoke City
Council and the Roanoke
City School Board scheduled
to be held at 9:00 a.m., on
Monday, May 4, 2009, from
the EOC Conference Room in
the Municipal Building to the
William. fleming Senior High
School Media Center, 3649
.Ferncliff Avenue, N.W.,
Roanoke, Virginia.
BE IT RESOLVEO by the
Council of the City of
Roanoke that:
1.The joint meeting of
Roanoke City Council and
the Roanoke city School
Board scheduled to be held
at 9:00 a.m., on Monday,
May 4, 2009, in the EOC'
Conference Room in the
I Municipal Building is hereby
relocated to the William
I Fleming Senior High School
Media Center, 3649 Ferncliff
Avenue, N.W., Roanoke,
Virginia.
2.The City Clerk is directed
to cause a copy of this
resolution to be posted
adjacent to the doors of the
Council Chambers and the
EOC Conference Room and
linserted in a newspaper
,having general circulation In,
'the City at least seven days
! prior to May 4, 2009..
I Given under my hand this
1 14th day of April, 2009.
I Stephanie M. Moon, CMC
, City Clerk.
,(11374532)
REFERENCE: 32143302
11374532
Notice Ad - Location
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily ,
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn an subscribed before me this
__JL~_day of May Witness my hand and
official seal.
PUBLISHED ON:
04/27
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TOTAL COST:
FILED ON:
177.84
05/01/09
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized ~ ~
Signature'_f_~~__ _
Billing Services Representative
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
May 4, 2009
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
\SD~.._""
David A. Bowers
Mayor
DAB:ctw
Aviation Drive & Towne Square BOll
II.' February 17, 2009 Council Briefing
o Staff continues to recomlnend traffic signal
o Consideration of closing portion of Thirlane Road
o Staff directed to hold public meeting
II Public Meeting held April 7, 2009
Aviation Drive & Towne Square Bou
II Next steps
o Staff continues to support traffic signal
. Public input indicates lack of support for closing Thirlan
o Consider an alternative that allows traffic to exit fr
Thirlane to Aviation only?
. Maintains dedicated entrance to .A.irport
. NIaintains access to NIall/ restaurants for lunch hour
. Continues to affect access to Thirlane
o Slight increase in travel titne due to alternate route
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Agenda:'
I. Storm Water B.asic$"
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II. Storm Water ~~eg~lat.ipo~' .'
III. Previous Studies'" . ,
IV. Storm Drainag~j.,.R~~b~tc,Eis' '.
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City of Roanoke 43 Square Miles
Watershed Area> 500 Square Miles
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FEMA Floodzones
W+E
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9% of City Area
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Clean V''fater Act 1974
.. ",,--~; JIS Environmental Protection.
Agency (ERA) ~_~
o Virginia Department 'Sf;:;"
Environmental Quality (DEd)
o Virginia Department of ,.
Conservation and "
_"",~~cr~ation (QCR)
" 0 ,-',CifybfiRoanoke
., ;'''-:BUi!din~''Codes:'' ,
;'. -;-'ZonirigOrdinance.:
. '.~. . ,-' '-'
" - ..', SU~9.i"l~ibn Qrqina'hce ,
-'- :,Storm"Yater Mana:~eme~t
. brd.iiia~c~';" . '. .;', -
. ~ .1Ufcjf D,i~chafge:6r~inaf1te.. '
(~Hy -'.)'1 J~(..J~.;JJ0~~.?)
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"'~$'t~:thJ'W~terl'J1an~9~P1eJ1t. :
, -'.
.: .1-"
o Two Major Components
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9uantity - the amount 9tr~119ff.'a~d itsflqw~at/ .
Quality - reductionidthe a~mp~n~;ipQliutanUo~di;;g
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LHY ,-,PS:1cdiJ01i"" Jt0fj(; I!2t~P?f,~~ifh~th.d;
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'~C-lUIrl1'ell11~ S~otm Wal~el1' lPennut ,'" "
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"'d" 2nd five-year per[fl.it: 2009 - 2013 '
Generally" d~signed"t6i6~;;'qu~nt.it~ti~~"" . ,'" " . ,,'
. Measure how effectiveJhe'2003 - 2008 aesf Man~gement Practices
have prevented or reduced pCiIIUtion.': .{, '~.'.,., ','
- Targeted priority poll\.Jt~mt distharge limits set bY,.tMState for
the Roanoke River ".'
" r;d.~>Sedimentand Bacteria"
. .. ~. City will receiv~aWaste Lbad AII6cation'toreath'p'riority pollutant
',' Must"show r~dudi6ns over-time'; , ' ' ".} '. '
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.~Gom~li?nce' milesto.nes~et fo~,. ~ach y'~ar .~~09.,-201.3
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:~~}~~:~~'" ~ . ~X'::'<:.,:~ \~~;~
'Previous ,Studies
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o RoanokeRegional Storm W~ter',M(m.~g~m_~ntPlan
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- October'1997 _ ' ' ,'. '., ....
o Storm Drain Capi~l'lmprovementPrOJ~ct~' .
1;:", ' '. .,
- December 2004' ,., ' , .
o Storm Water Utility F:~asit5ili'tyStu~'y'-'
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'~~()'~'n9KEiRegional Storm Water' "
MAha~~'emeht pian - October1997'"
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o Over~1I fpc'us of thestu.dy w~~ '19'.ieX~mihe~PQlicies
and pr.pged,ures'f6r f1o,d~',niiti9(hioniptlie.,~Oqri.oke
Vall.sy (Ciuantity 'Go ritr..'91 s)". .:;,"r',~': 't,'{ ,\','
- City of Rb:3noke <;._;:;;ic
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- City of Salem
- Ro.an'oke County
_ Townpf Vinton "J,
o..)?lan;rdeqtified $71~~:M inp~9j~ett5Je~9~jh,the~fJgi~n c
, h _ ~5:Pr9jeciisvai~~d~t $17Mat~,ir{th~ 'Cj~y~f Rdan6k~:~"':' '"
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.~' ::s.Ji:tdtmJ;:>rain Capital Improvement Proj~els "
December 2004
",' G. Current estimate $60M
o 182 Projects , . ......... .
o Includes the 35 proje<'cts ,identified in t~e.'1~97
. .
. .
o Majority of Project$ ~re }.n ~h~ rang~s~f ~10QK:~!5POK
!S.~solve Iqcal draina,ge fl90ding . , . '.
=,~, '(;. '. ,,'
. /,.'~ .
>(-.
(jHy 0-{ J:r.J_~JIj ~j~~~) :0'(r)j'fIj,;:jV~Jtsr. .?rSl-,:j:jf,Jt~Elrj.r;J
;~T.yplcal Drainage'ls'sue
Fr."~:9nwt]S(ij
6
r~,:,!;;:;~2,. JV;'~; .,;'
,..~,ctpitaIProject locationlVlclp
'...:
. " f,"
:,'1
~~Jt~/~jfJ:-,~.J\~IJ ~.J~~:?) ~.t(j(r:[J
<$lor'm Water Resources
" ',.-' " ;'. . , . . .
'_--,
,~~
"ROANOKE
~ .,~~?~.~
,,~-.;
E..'.
.,
o:~,CapitarFunding' . ' .. _
previou'sly appropriated'S3 454999':
.. ''i,P-',,' ,,-.',~r;:. ","
Expended to date $3,239-88(' ,
. " yr;: '
Available $245,733 '
o Annu9:l. Funding
, ".f".
.,.,:j~-';l:.:.;$97, 009 '. .'
--:.\5~~r~? 3;,~~p~btl<.crew wit~br!~g~s.
'-'OJ
i,"\'
7
j,. ',,' ~~~
',,;..' .' "." 'RO~_NO~E
Vir.ginia localities Ca~ Ci~QJt~, '
Utilities.J6r !Funding Storm Wate.r to [Fund ',.'
o Lanq~cquisition forconstructjo'n'Ot stprrTi
water facilities"~" . , . .'
. '.
o Administration "Of storm waterpfogral)1.s , '.
o Engineering, c9nstruction,8lld debtretirerilent
costs of storm ~atercapital projects' ,," '
o~asilityope~ation and maintena[lce "
. S?tg,rllf:W9te"f quality
" :~H-y t)f.F:~_~fJ'~J-~s) S'~rjrJJj ,V\i~.'tsr-PJ'~\~:rh.:ltrC.)[r. .
:",':'~~.I.
. :.BJ~i
ROANOKEi
Storm Water Management Isa Utility Operatio.ti Because
, ,"Every devel~ped prop~rty gehe~atesincrea's~d ronoff
o A measurable servi'be is .pJ"oyJdep.;':r'., "
o Capita! improvement~projects"ah~,$p'~,GitiG.'
improvements in respor\seto<:;9flect~~ f~~s,
~:-
i.,'
. . ';.' . '>. " ,~~-'
, Ch!j '.J} E0wf'o,b';, :Jt?r:rfJ\j'j~tgr '?/'3;:5'-JfJt~tj,~fJ .
,;-.".5,"'
8
':i.j;:;,,;'~f;;:~'f:"':{:.. .'
. '~;'St9{m ,Water Utility
~,'!.'e":..:;>,~.: '.,
o Fees are ba~edor'(service~~prbviae<;J
0, User fee" principle'
o All properties pay (h6n~profit;.
instlfution~LLfs;es,. r~giona.l~uthbri!ie~), '
o Use of funds i.s:limited tbstdrm-drairis
OnlY'd
"
" . I'?' _
Glty~.Af~tJ~fJrjJ~~) 0:tr.JIifj '1/~j't~f<?[y"::/.qfJ{~Jtl.~)I,,J .
"~4
.~-
.ROANo.KE
'J;
.~.' ';
~'.'"" ,;C '.'
':\~:::~:J\yp'ical Steps to EstabljSh :~LSt6rm"Water '~~i
U'tiHty , ." ' ~. "ROANOKE
o Develop aJeasib~l,ity:stUd\t
o Develop a rafe structure
o b~velop ~~ jmplen,~nt~ii'Oh strategy
.. -IP,-., .. ' '.' .. ,. _,' ," ,..
o Implement pillirig'1imjce.dLJr.~s' "
o Adopt an oroin'a~;ce.: ",'
T. .' n',.....
o Provide services!
, ". .. " ;. , - . ..', ~ ' .".
'(~ny CJJ';>~fj;;)~<;;,:;t0fJJj Vj,~jt~r;?J"::E~9;Jt~1fh:m,."
, .t.
"...<,
9
, '
\., -
,A,"'.. . ". '.'.
o Study provided research and ari9Iy~i~Jo ~~fine th~
. ',".: 'I
basic unit measurement of impervious ~urf~ce .
o Estimated possible u"tili!y r;3te structureC1i1dr~y~nue
o C~ql?jtal Con~truction:i"leecis
,,~.~ cr-
r
';'11" -
.' ,;. <,
, ,,'
..-'~'"
" .1:"'<"'
:: ,." ~ '..
~ . ,1-\" " '
(~HY,",(jj .[~.rJ~jJJ (.J~~_~) ..:J-t0rffJ' ,'JV8"t,SJ ?r::t'D'~nt~t.J ClfJ
.. ,f'. #
";,',;;.;~, i':~;~..: ,";
~Re~Dbn1a~ 'S~c;>rm .Walier,.utD~'i~y
,_ " c
.:~--:
;~~.
, .. :R9~N9KE
"~- ~
o Feasibility Study 8~~sented to City QoUncil Qctober
2008
,
o As a regional issue, City Council reqUested the
Western Virginia Wa;ter:Authorityto consider .
.::r;~~suming the Stqrril Wat~r Utility and..~e$'revenu$
"\-',"
,5.;:-
. , ,,- ,
, " ..... '
j{.r~~f~ 0;~~J. ~'~SlrfJj ;VV::Jt:sr J.Jj~i=:fj't'.:JtJ C;[j .. .
. ~" ..
10
Single Family
.~---.
,~4
'ROANOKE'
"+L
S
32% Single Family
~jf r~~.J.-~!fJ01~-.?), ;:>t0fJ!J
w+~
s
Single Family - Multi Family
11
Single Family - Multi Family - Institutional
I~~:
. ROANOKE
N
W~~!
S
i, ".
9% Institutional
rjj,-tY ~"f .J~t):HJ '.JJ'~~) _0{(JrJj/'V\I.~.t:jr '?r~-'~:;Jit:!-tf~fJ'
Single Family - Multi Family -Institutional - Commercial
w+~
s
", ~.:,
12
'?;'~W:,!~~'i)-i'i:6~g~':u ~'it 'Det~~m inatioiJc;~M,et~'Q~d~.l,.q9Y .' ,~~~'
, . . .' . .,." ROANOKE
. Equivale'n~:, ~esidential ~nit,(I?~l:JJ . .> ..,..... .
,~~y;;::r'" ...c..... '. ,.
Recommended ~Billiiiguriit:!\'
-~c' ;'~'~-:;._._",,~,_'.-.~" -\_~-~. ,,4.......
1 ER(i;>::;1'9~b"gk:~, ~:;::... ..': Other Impervious
'-C:$1 ;O'(>:lERil,~,$r2M A~n'~~alj~everiue .;: Area
r-\,~1: .,Y 't,'if', ..~':.; >/>~"Ii .. .}':.> ";: -~~,::,;' :><. ,.," , - ". .,.<< :. ~ .\"".\ ~"r,;
,. \',:,
,,<:~:6';:- ,<-?,~,\<:
, "
~~','-!;~~';{.~:;:i :;.~ .~;; 2:. :.<~ ,'. ,'u+ .~
. '. '~<~~,:~a1SB.C~:Q)~BU1g UU1i~
,
. ,~-
" Single Famiiy Residentialpr(>pe'rt.i~spay' a fixed lee
based,Qn tHeE~U . c. ,',' . '
. ":~1'~ ~". ..... ,_" ',_~: ,;' ;,:', ",'__' "', ,:, ",__';, _ ..;,. _:,'
c >'" " Other pr6Re(tie~ pay' orl.mliitfples qf thE?:baslc;.ERU'o(
. '_.' . _.1'<:".,.....:.;......:. '. ._<~' ,"'-,, . '" ""'~'" ._' ...... .".... (_.
1,920 Sf':based on:actualim~a~~r~dJmper,vi61us,
surface . ~:,"" '.' ..:,;> .... ?."~.";'>.;, .
" Example: 1 acre iO]p~ryi9~~.~lJrf,~~,E? J~,?f;rtim~$;tb~' "
b~Lg,~Unit ~f J 920 S~>,': ".. ':>. '.. '. ',::,' .'\.;' .
.-.' _~ .' c-'. . . .... '. " .' ,
;,ll:!.0F'or a.r~te,~'of$tOO)?RU thef~~ lQ~ "c.:Ip~ved ;,onE3"a9re"
,),,!3~$~?J'70,\P.~f<: tU9 f1t.h . ' .
j:j'1~:~~.::' :~.'r
"
13
,
",:.-
.,' ~:, l ~'/",":" . .
""'i,,'-"
:.' '. ':~~(,.",;~'i .r....
;E:~~THle-
R~$id~nce
)"'.;$\1.
, q~
Bas~ rate $1.00 per month
, .,.'
e~J'r'l r"r" r..l ...- ll'~ ~~' . ; ~I " '., -,"
J.~{::..J ~'_~.J::HJf...JJ~~! :_~~'JIJJJ '/'J':;J~~r ?r:::~~~::Hg::nJ~JfJ
Ex~mple - Commercial
, ',- '.;~
"":":~~ij:
" ~RO~NOKE
e Site Area 1'b:58'Acr~>'" .
Impervious Area 8.87 Acr~s
Monthly Fee $ 201 base'd on
a $1.0g/ERU \
";,...~~~t..--'.;",.r
" - - .
. r;~:'\ ,~,.-".t"') ~ 1"' ~;;,', ",' \-\'1','" ",.",. ".,0.
,JJ ~ Y ?J ,J:o:';.::Jn~J~;~J_"j~ ~r.JJJ .jJS~ ~ ~f ?f:j,S'5fJ~SJ;~J.
14
:~r-( \rb'. ~:~~": :~.,';~f'
;~E;x;ample ..,;' fn'stitutional
'J
-1:\,'1.
.. 'l- .', .'~
;;.... -'.~,
o Site Area 8.57 Acres"c":;'/
Impervi()us Area 6.92 Acr:i~is
Monfhly Fee $ 157 based on
a $1.0Q/ERU .~ .
,j 7Ol::-t\,:1;S~';""'<
",'?
";_:-;
,~~,
I
'\R9!,-NOKE1
'-'..- -",,-_:.,:'"
, .'
. .
,.." "r;~" '''.." ~I~'.: ....._; .,' ~.,' '. ",,"'.~~" , ' . .....,,
../J ~y ?J 1 ~~~I1CJ1~_::() ::}~~I.fJ)' :JV~Jt?r-?r:;s:;JJ-t,~'f] 0JJ~
.'
~-;~~.~<:r(\~~":.-,:--',:>~:::~"'\"::~'" .', . ~-,:~<
'.> ~~~#fRJ;e ..... .l~~Usjiial
l,'.
~:
\.
;';:l?'" ~~
...',;;;
Site Area 2,.?33 Acrer~?:s;!'
o Impervious Area 20.27 Aw:is
......~ ,
Mon,th1y Fee $ 460 bas~>d on
a $1.00/ERU .
15
'.;:' '. .
1,"
p<,~" '".',J.>, E' .... . I
rogram,xamp ~ .
~ $1.00,J:Rl} per rhorithyie)ds approximately $1.2M in r~venue
.~ CLJrrel)t s~a.ffing levels Ggn'sLJpport $3 to $5 niillidnin riewcapitaf "
projects '.'r::" ,c""'" . .
:~.,~' <if-:::-:;'''''f.~~~ . " _, " ' -
>- No utility support for billing, administrative costs, databasE;l'
management, GIS, ma~tenance and operations, ;3rid GI$ :
mapping
>- AIl99pital prqjects v:iill.:be cash funded (pA,YG)
........,,..F:~~~~';;~" ~ ; "';' ... <t:;'F, " :f
Capital Only ScenariQ'
..'~t. -;;:;."'7' ,;:::.... '-.
~ . .~. "-- ~:" ~. ,--I\.'~- {,: ": - ~'. ,~
Estimated,AnnualERU :Reven ue'Rahge
~",.it.'" ,-.", "$'~' ,..,' ,,-,.~ ---"
',')(;0:: .
Year., 1 ,to, Y~ar 6
$3.2 tei $5.8:milli!:in";
. f.;Hy,: 0J..J~r)~JJJ 0J~~) "(}t0JffJ ':1Y_=!'t_sr ?J':;;:j:jfJ.t~nJ'CJJj
---..--,.-,. -..-,.-.._--'----------~~--,-
, .", , -.
- --. --,,-----~~-:~~~.._-----...,....~~
. Cu;nrU"(B'uJ.~ Storm Wa~er U~ulities'un.VirgB.~U'(3}
'1
,~,', ';, '1~
'T..,'
Locality NPDES Single-Family Residential CommerCial Storm water Total Annual
Phase I I Stormwater Fee Fee Reven ue
Phase II (per month) (per month) Generated
C[ty of
NOofolk, VA
'Phase I $8.08 5~rmerly $7:1!3)
,_~>:. if~,,-_';' ,/ ;
Non-Residential :-
$5.39/2000 ft2 of
Imperv!ous_ar~/day.
$,10.6 million
City of Virginia
Beach, VA
phis~)
$6.05 (folmerly $5.50)
~,~f
City of Portsmouth,
VA
Phi!seI
$6.00 (fOnller'y $,~}O)
. $5.50 per,1,8n sq. ft. of. .
1J!l~io';lSa,~' ' .'
$4.85 per 1,".7 sq. ft. of
imperyious a rea
City of Newport
News, VA
Phase I
$5.10 ~for!;\'erlY'$4.85)
<,,,,.,< .":j.'"
City of Hampton,
YA""" .,
City of Chesapeake;
VA ',:o:r.'
Phase I
$4.60.
$4:60 per 2,429sq.ft. of
i~pervi'?!J~,ar~, ,
"'L,-'
-:11,:-';,'., -,.:-t, ;"; ~
Phase I';.
~b~ ",,';{l
$~83'(fOrmerIY $4.45)
, ',' 1" .'. ~
$4.45per 2,112 Sq.ft. of
In:iPerViCJus a~' '",'.
':>;/i ' ~f'
. '.PhOse i '
,- ,.),;
$S,24per 3,200 Sq.fl:.'of
ImPerylous area - .-
. ~'\\ '
16
'>'...0 .Alexandria
~,~~',",' -' "~-, ..
o Winchester-
o Charlo~E?sville
o Lynchburg
o Staunton
..?~d...~ ,
o"'-Pur9~1.lyii!~ "
FeasibilitY90mplete
c1n,DEwel()pmenf '.
F;east6UitiCo,l11ple~~ J ..
Fe?slbilitY$tydy'.~q08'.. .,
F~'a'~ibility:C6mplet~ .' . .
-'.'''~e'asibility.studY-ln.progres~ .
Storm Water Utintie5~Under ConSi'deratlon .
~':" I' , .- "'oJ ;.- " . ',- . .
, ','
'1:.(, d,~-. '_'. ,_ " .
"Ftltc.r.~'.cha~lenge5
,'- -, '\."' .
;:'" I
. 'b. .
o List of ~apital prqject demands wlllb9htinu~ t99f~w
'!" ., :', '-. ,.<~... . , '. " :."; .,. -,.. '; . " ," -':" -.
o Repair and replaeenie~t9fg.~:ca'yjrig:9.fainag~, ,.
infrastructure '
.'
. "', -' .,"',
o Regulatory Manda!e~ f9:r1mprovep ~tor.m YVa~~1" .
Quality '.\. . - . .
~....~;:~ ~.
~:_.
"
. . .
. -I --
"'/'-1'.\/' ,.,:J,'F~i."~'Fi'''';'(,":''r '. "'~f' fJ">]' ~rr'<.. 'r. Qr' <0 ,...i.....fJrdrJ' "f'J'
.'<"j -'. ,"'.J~. -'~~.,.J)_:;..) ~-'r,., ,r _u-:: r..,.:......::.J':" ,~.~~ .-' ,"
17
, De~iSi9n Points
.'.'h----1
,,~a
ROANOKE:
r' ~. . ","
,
, ~;
, ,
1 :',,' ',. ' "C",
- RefinementbfpubliclY~9c6eptabfe level of servic;:e -_ plJbliq
involvement (adoPt1:?i51at") of sp~Cific projects)" , " \,,::.
Cost analysis and form~rrate d~iJel6pl1lent '(how rrfiJcl1)
- Rate Structure (who pa~s) .
- 6:~JJ1onth implementatiQns~hedule .
,<~_.;;,,,, '.\>-
, ,
'CHY~~0't J~~.Jf!fj6J~fjJ ~~n0j'jTj "'lJ~{tSI '?J~',::;.:;JJ-'t:~tJ'0Yr"' .
-----.,~.--.__--~~,.,..~'i- ~__.~~~;-""~~~~_."'-i"""'~'__ ,..:--~ '~--~""""d:""'-"~-"~'~'~~"':::-,,,,,,,,,,,,~,,,,,,,:,,,+-::~:::,,:
~~.
ROANOKE
';Dis~cus'sion
"
,,!~.,
;,
<:.'
'.
18
S 15.2-2114. Regulation of stormwater.
A. Any locality, by ordinance, may adopt a storm water control program consistent with Article 1.1
(S 10.1-603.1 et seq.) of Chapter 6 of Title 10.1, or any other state or federal regulation, by
establishing a utility or enacting a system of service charges. Income derived from these charges
shall be dedicated special revenue and may be used only to payor recover costs for the
following:
1. The acquisition, as permitted by S 15.2-1800, of real and personal property, and interest
therein, necessary to construct, operate and maintain stormwater control facilities;
2. The cost of administration of such programs;
3. Engineering and design, debt retirement, construction costs for new facilities and enlargement
or improvement of existing facilities, including the enlargement or improvement of dams, whether
publicly or privately owned, that serve to control stormwater; however, prior to adoption of any
ordinance pursuant to this section related to the enlargement or improvement of privately owned
dams, a locality shall comply with the notice provisions of S 15.2-1427 and hold a public hearing;
4. Facility maintenance, including the maintenance of dams, whether publicly or privately owned,
that serve to control the stormwater; however, prior to adoption of any ordinance pursuant to this
section related to the maintenance of privately owned dams, a locality shall comply with the
notice provisions of S 15.2-1427 and hold a public hearing;
5. Monitoring of stormwater control devices;
6. Pollution control and abatement, consistent with state and federal regulations for water
pollution control and abatement; and
7. Planning, design, land acquisition, construction, operation and maintenance activities.
B. The charges may be assessed to property owners or occupants, including condominium unit
owners or tenants (when the tenant is the party to whom the water and sewer service is billed),
and shall be based upon their contributions to stormwater runoff; however, prior to adopting such
a system, a public hearing shall be held after giving notice as required by charter or by publishing
a descriptive notice once a week for two successive weeks prior to adoption in a newspaper with
a general circulation in the locality. The second publication shall not be sooner than one calendar
week after the first publication.
~
A locality adopting such a system shall provide for full waivers of charges to feqeral, state, or
local government agencies when the agency owns and provides for maintenance of storm
drainage and stormwater control facilities or is a unit of the locality administering the program.
A locality shall also provide full waivers of charges for roads and public street rights-of-way that
are owned and maintained by state or local agencies.
A locality adopting such a system may also provide for full or partial waivers of charges to any
person who develops, redevelops or retrofits outfalls, discharges or property so that there is a
permanent reduction in post-development stormwater flow and pollutant loading. The locality shall
base the amount of the waiver in part on the percentage reduction in both stormwater flow and
pollutant loading, from predevelopment to post d~velopment. No locality shall provide a waiver to
any person' who <:joes not obtain a stormwater permit from the Department of Environmental
Quality when such permit is required by statute or regulation.
A locality adopting such a system may also provide for full waiver of charges to cemeteries.
Income derived from service charges may not exceed the actual costs incurred by a locality
operating under the provisions of this title.
C. Any locality may issue general obligation bonds or revenue bonds in order to finance the cost
of infrastructure and equipment for a stormwater control program. Infrastructure and equipment
shall include structural and natural storm water control systems of all types, including, without
limitation, retention basins, sewers, conduits, pipelines, pumping and ventilating stations, and
other plants, structures, and real and personal property used for support of the system. The
procedure for the issuance of any such general obligation bonds or revenue bonds pursuant to
this section shall be in conformity with the procedure for issuance of such bonds as set forth in
the Public Finance Act (~ 15.2-2600 et seq.).
D. In the event charges are not paid when due, interest thereon shall at that time accrue at the
rate, not to exceed the maximum amount allowed by law, determined by the locality until such
time as the overdue payment and interest are paid. Charges and interest may be recovered by
the locality by action at law or suit in equity and shall constitute a lien against the property,
ranking on a parity with liens for unpaid taxes. The locality may combine the billings for
storm water charges with billings for water or sewer charges, real property tax assessments, or
other billings; in such cases, the locality may establish the order in which payments will be
applied to the different charges. No locality shall combine its billings with those of another locality
or political subdivision, including an authority operating pursuant to Chapter 51 (~ 15.2-5100 et
seq.) of Title 15.2, unless such locality or political subdivision has given its consent by duly
adopted resolution or ordinance.
E. Any two or more localities may enter into cooperative agreements concerning the management
of storm water .
(1991, c. 703, ~ 15.1-292.4; 1994, cc. 284, 805; 1997, cc. 331, 587; 1998, c. 182; 2003, c. 390;
2004, c. 507; 2005, c. 313; 2006,c. 11.)
The Council of the City of Roanoke, Virginia
Policy on HUD Funds"
(Adopted September 17, 2001)
(Revised August 18, 2004)
Preamble: Each year, the' City of Roanoke receives approximately $3 million in new entitlement grants
under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and
Emergency Shelter Grant (ESG) programs of the U.S. Department of Housing and Urban Development
(HUD). Including income earned through the operation of these programs and unexpended prior-year
entitlement funds, a total of approximately $4 million in HUD funds may be available to the City for a
given fiscal year. This polity sets forth guidelines for the budgeting and distribution of these HUD funds.
Mission: In recognition of the many needs of the City and its limited resources, the primary mission of
the City's HUD funds shall be to act as a catalyst for change by providing seed funding for eligible
projects ahd programs and to attract other resources, especially those of the private sector. In carrying
out this mission, the HUD budgeting process shall identify capable organizations to carry out targeted
efforts, rather than to support on-going activities.
It shall be the policy of the Council of the City of Roanoke, Virginia, that:
1. All CDBG, HOME and ESG funds available to the City shall be used only for programs and projects
which support the aims and intent of City Council's "Vision" statement. Further, these funds will be
used to promote strategies in the City's Comprehensive Plan and HUD's national goals.
2. With respect to allocating the City's CDBG, HOME and ESG funds:
a. Of the CDBG funds available, the following targets are designated:
(1) For the 2002-2003 period: 35% for "housing"; 25% for "neighborhood development"; 20% for
"economic development"; 10% for "human services"; and 10% for "planning and
.administration."
(2) For the 2003-2004 period: 60% for "housing"; 1 0% for "neighborhood development"; 15% for
"economic development"; 10% for "human services"; and 5% for "planning and
administration." (In budgeting for the 2003-2004 period and thereafter, it is intended that the
housing projects funded be those which are City initiated or developed and that the
neighborhood development funding be available for use by the City as well as community
agencies. )
(3) For the 2004-2005 period and after: 57% for "housing"; 10% for "neighborhood
development"; 22.5% for "economic development"; 10% for "human services"; and 0.5% for
"homeless services." .
(4) For any fiscal year budgeting process, funds in any CDBG category in excess of the amount
required for selected activities may be apportioned to other categories, provided that the
amount designated for "Human Services" or "Planning and Administration" activities shall at
no time exceed 90% of the maximum allowed by law.
b. In accordance with law, all HOME funds available for a given fiscal year shall be used for
activities to provide affordable housing.
c. In accordance with law, all ESG funds available for a given fiscal year shall be used for activities
to address homelessness.
3. Of the amounts available for any given fiscal year, not less than 70% of the CDBG funds and 70% of
the HOME funds shall be designated for targeted neighborhoods (or portions thereof) or other
defined areas of the City. As soon as may be practicable, the City Department of Planning and
Building Services (or other designated entity) , in consultation with other City departments and
community organizations and individuals, as appropriate, shall develop a prioritized listing of such
targeted neighborhoods or other defined areas--based on housing/infrastructure deterioration,
poverty rates or other such factors as may be applicable--to be used in the annual targeting of HUD
funds. In the interim, HUD funding application guidelines and selection criteria shall be constructed
in such manner as to create a substantial preference for targeted, concentrated uses of available
CDBG and HOME funds.
4. CDBG and HOME funds shall not be used to support on-going programs or projects of the City or
other public or private nonprofit or for-profit community organizations. Rather, these funds shall
address community needs through programs and projects with defined start and end dates. To this
end, beginning with the budget for Fiscal Year 2002-2003, any non-capital, on-going program or
project selected for funding shall be eligible for at most two additional years of assistance. Further,
any assistance provided for the second year shall be at most 67% of that provided for the initial year,
and, for the third year, shall be at most 33% of the initial year. Organizations shall not be
guaranteed assistance for a second and/or third year; continued assistance shall be dependent upon
submission of required applications and selection based on performance, cost, need or other
appropriate factors. Initial funding applications for multi-year programs or projects shall provide
budgetary information for each year of the program or project, reflecting all financial resources
supporting the activities and the expectation of decreasing City assistance in the second and, if
applicable, third years.
5. In order to promote high-quality, best practices programs and projects and increase opportunities for
making measurable improvements in community conditions, the City anticipates making fewer, but
larger, awards. The City's application guidelines will encourage organizations to submit realistic
funding requests commensurate with the extent of the needs to be addressed, the scope of activities
to be conducted and the magnitude of the results to be achieved. The guidelines will limit programs
and projects which will be considered to those requesting a minimum of $25,000 in CDBG, HOME
and/or ESG funds. To maximize the impact of its limited HUD funds, the City will place greater
emphasis upon the selection of programs and projects which substantially leverage other financial
resources, as well as those which incorporate meaningful collaborations with other community
organizations and stakeholders. There will be increasing emphasis upon quantifiable outcome
performance@ (e.g. increases in employment; reductions in teen pregnancy rates) and decreasing
reliance on process indicators@ (e.g. number of enrollees; number of loan applications taken).
6. The budgeting of HUD funds shall avoid duplication of services and maximize the areas benefitting
from the City's limited HUD resources. To this end, when two or more projects propose to provide
the same or similar forms of assistance within the same or substantially overlapping areas, the City
shall provide HUD funds only to the most meritorious of the applicants, cost and other appropriate,
objective selection criteria being considered. Further, the City shall not provide HUD funds to
programs or projects to be newly established in areas served by other existing and similar programs
and projects, except in instances where it can be documented to the City's satisfaction that the needs
to be addressed are acute, substantially exceed the capacity of existing providers, and that such
existing providers are unable or unwilling to expand their capacities and support establishing
additional providers within the area.
7. This policy shall supersede the previous "HUD Funds Allocation Policy," which was prepared at the
request of City Council in 1998.
\....
HUD Funds Budgeting
City Council Meeting
May 4, 2009
...
....
....
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HUD Funding Process
...
....
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.000
OGO
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. HUD requires a 5-year plan and annual updates
. Annual budgeting process for 2009-2010:
~ Staff began with November 10th public meeting
~ Applications deadline was January 12th
~ Review committees' recommendations presented to City
Budget Committee for action March 17th
~ Letters sent to applicants March 23rd
~ Staff held public meeting March 31st
~ Public review of plan April 2nd to May 4th
~City Council public hearing April 30th
~ Council action on plan May 11th
~ Approved plan due to HUD on or about May 15th
""',
City HUD Funds Policy
...
....
....,\
...0
..GO
GOO
O(}
. Local policy that focuses what's allowed
by the federal rules
. Adopted by City Council in 2001 and
revised in 2004
. Provides guidance on:
~ Neighborhood targeting
~ Planned uses for funds
~ Minimum requests
~ Limits ongoing programs
2
City HUD Funds Policy
...
....
...0
.ee~~
.0.:)0
. .~,()
t.. :J
. Seeks to commit 700/0 of COBG and HOME
funds to neighborhood-scale projects
. Concentrates on target neighborhoods
~ Adopted Gainsboro, Gilmer, Hurt Park, Loudon-
Melrose, Old, Southwest; and-Washington Park,as
Neighborhood Selection Task Force recommended
~ Efforts began in 2002 with Southeast... By Design
pilot project (ended 2006)
~ Started work in Gainsboro in 2004 (work remains)
~ Began transition to Hurt Park in 2007
3
\',#
City HUD Funds Policy
...
....
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. Targets for eDBG - 2005 to 2010
~ 57.0% to Housing Development
~ 22.5% to Economic Development
~ 10.0% to Human Development
~ 10.0% to Neighborhood Development
~ 0.5% to Homeless Services
. HOME is exclusively for
affordable housing
. ESe is exclusively for
homeless services
4
Budget Process Comparison
...
....
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v,............
co
2009-2010 CDBG Budgeting
(Excludes HOME and ESG Funds)
May 4, 2009
Initial Budgeting Recommended Budget Change
Category (November 2008) (April 2009) (from Initial Budget)
Target" Estimated Funds " Funds " pts
Funds
I I I
Estimated Total CDSe 2681 228 2 739 392 +58164 + 2.17%)
Housin9 Development 57,00 1,528,300 1,696,096 61.92 + 167.796 +4.92
Economic Development* 22.50 603,276 532,887 19.45 - 70,389 - 3.05
Human Development 10.00 268,123 354.529 12.94 +86.406 +2.94
Neighborhood Develop. 10.00 268.123 155,880 5.69 - 112,243 - 4.31
Homeless Services !L5.Q. 1...1AQ.6. Q MQ - 13406 .0.50
Total 100.00 2,681,228 2,739,392 100.00 + 58,164 N/A
.. Economic Development includes annual Hotel Roanoke Section 108 loan repayment to HUD ($482,887 for 2009.2010)
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GFD&G
blfNN ~fl~MANN ~A~~Y b~~~lAIH
HARWELL M. DARBY, JRo
Direct Dial (540) 224-8006
E-mail hdarby@gfdgocom
April 27, 2009
HAND DELIVERED
Stephanie M. Moon, CMC
City Clerk, City of Roanoke, Virginia
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
/ '
RE: Economic Development Authority of the City of Roanoke, Virginia
Dear Stephanie,
I'm delivering 11 copies of the Interim Report of the Economic Development Authority of
the City of Roanoke, Virginia for the time period since the end of the fiscal year June 30,
2008. The Annual Report was delivered to you on July 16,2008. You will want to keep
one of the copies of the Report for your records and deliver one to the members of City
Council for their review prior to the Joint Meeting May 4,2009.
In addition, enclosed is a letter from S. Deborah Oyler resigning from the Authority which
also needs to be forwarded to City Council for the appointment of her replacement.
Very truly yours,
~~
Harwell M. Darby, Jr.
HMD:lww:0042000
Enclosures
c: IDA Directors (w/enc.)
37 CAMPBElL AVENUE Sow. ROANOKE VIRGINIA 240] 1 P 5402248000 F 5402248050
POST OFFICE Box 2887 ROANOKE VIRGINIA 24001
WWW.GFDGoCOM
;~a~
~\!!!l~
<ftERI"Iflo.C,
J
CIW CLERK '09 APR 2B PM05:i5
Interim Report
As of April 30, 2009
The Economic Development Authority of the City of Roanoke, Virginia
To: The Members of Council of the City of Roanoke, Virginia
Name and Organization:
The Economic Development Authority of the City of Roanoke, Virginia was
organized pursuant to ordinance adopted by the City Council October 21, 1968.
It has been' in continuous operation and has assisted the City's economic
development efforts in meeting to approve of small issue manufacturing and
501(c)(3) industrial development revenue bond financings.
Membership:
There are seven members of the EDA which are appointed by Council for 4
year terms. As of the date of filing of this report the membership, officers and
terms of the directors are as follows:
Name
Charles E. Hunter, III
A. Damon Williams
Linda Davis Frith
Chris D. Berry
Dennis R. Cronk
F. Gordon Hancock
S. Deborah Oyler
Stuart Revercomb
Office
Chairman
Vice-Chairman
Secretary/Treasurer
Expiration of Term
October 20, 2012
October 20, 2011
October 20,2009
October 20, 2009
October 20,2010
October 20,2011
October 20, 2009
October 20, 2009
(Resigned July 16,2008)
Staffing:.
The EDA uses the City of Roanoke Economic Development Division's staff and
works in close conjunction with the Director of Economic Development.
The EDA meets at 8:00 in the morning the third Wednesday of every month.
The meeting dates for the remainder of this fiscal year are May 20, 2009 and
June 17,2009.
The meetings are held at 8:00 a.m. at the City of Roanoke, Division of
Economic Development, 117 Church Avenue, Roanoke, Virginia.
.,
Page 2
Since the fiscal year ended June 30, 2008 (see FY 2007 Annual Report
attached), the EDA held 8 meetings; its average attendance was 6, the
attendance of the various members was as follows:
Directors 07/16/08 08/20/08 10/15/08 11/19/08 12/03/08 01/21/09 03/18/09 04/15/09
Dennis R. Cronk Present Present Present Present Present Present Present Present
Linda Davis Frith Absent Present Present Present Present Present Present Absent
F. Gordon Hancock Present Present Present Present Present Present Present Present
Charles E. Hunter, III Present Present Present Present Present Present Present Present
S. Deborah Oyler Absent Absent Absent Present Present Absent Absent Absent
Stuart Revercomb* Absent --- --- --- --- --- --- ---
A. Damon Williams Present Present Present Present Present Present Present Present
Chris D. Berry* --- --- Present Present Present Present Present Present
Mr. Revercomb resigned his term of office in July, 2008 and was replaced by Mr.
Berry in October, 2008
Activities since the end of the Fiscal Year:
Since the end of the fiscal year (June 30, 2008) the EDA:
. Approved the funding of 13 fa9ade grants totaling almost $215,000 as
follows:
Ground Zero Development, LLC, for the building located at 701 Patterson
Ave. in the amount of$17,332;
RTDD Properties, LLC for the building located at 10 Campbell Avenue,
S.B. in the amount of$18,438; 0
Karma Guys, LLC for the building located at 30 Campbell Avenue, S.W. in
the amount of$14,952;
551 Marshall Avenue, LLC for the building located at 551 Marshall Avenue
inthe amount of $7,165;
Goodwill Industries of the Valleys, Inc. for the building located at 2502
Melrose Avenue in the amount of $25,000;
Bella Vita Holdings, LLC for the building located at 301 6th Street in the
amount of$19,255;
RTDD Properties, LLC for the building located at 9 Salem Avenue, S.B. in
the amount of$20,077.99;
Market Street Partners, LLC for the building located at 10 Market Street,
S.B. in the amount of $18,971.44;
Market Street Partners, LLC for the building located at 102 Salem Avenue,
S. E. in the amount of $25,000;
Page 3
1. P. Properties, LLC for the building located at 303 Jefferson Street in the
amount of$ll,OOO;
Johnstone Supply for the building located at 2026 Salem Avenue, S.W in the
amount of $8,600;
112, LLC for the building located at 419 Salem Avenue, S.W. in the amount
of$4,166.67;
Fairlawn at Jefferson, LLC for the building located at 415 South Jefferson
Street in the amount of $25,000;
. Approved an Economic Development Grant to the Art Museum of W estern ~
Virginia in the amount of $50,000;
. Approved a grant to Interactive Achievement to fund research with Virginia
Tech Business Technology in the amount of $3,000;
. Approved a $3,000 commitment to support a $15,000 loan from First
Citizens Bank & Trust Company, to be structured either as a guaranty of the
loan or as a collateralized account;
. Approved an extension of the deadlines in the Performance Agreement
between the City and IMD Investment Group, LLC;
. Approved a Parking Lot and Landscaping Grant for Virginia Transformer
Corp., for the parking lot and landscaping adjacent to the building located at
220 Glade View Drive in the amount of $25,000;
. Approved an expenditure of $25,000 of EDA funds in support of the
ongoing and continuing parking lot expansion of Foot Levelers, Inc.
· Received regular briefings on economic activities from the Economic
Development Division of the City of Roanoke.
The EDA looks forward to continuing its close partnership in economic
development with the City of Roanoke and stands ready to work as a full economic
development partner with other members of the City's team.
Respectfully submitted.
Date: Lf/itf/oJ
I ,
dfr(UilP
C. E. Hunter, III, Chairman
.r
l\1INUTES OF A REGULAR M:EETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE" VIRGINIA
July 16, 2008
Directors present:
Dennis R. Cronk
F. Gordon Hancock
C. E. Hunter
A. Damon Williams
Directors absent:
Linda Davis Frith
Stuart Revercomb
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, Jr., Counsel to the Authority;
Brian Brown, City of Roanoke Economic Development Division Administrator;
Lindsay Hurt, City of Roanoke Economic Development Division Specialist; John
Williamson; Vice-chairman and Chairman-Elect of the Board of Trustees of the
Taubman Museum of Art; Anthony Pearman representing Ground Zero Development
LLC; and, Roger R. Neel, Ir. representing RTDD Properties LLC.
Chairman Dennis R. Cronk called the meeting to order at 8:05 a.m. and declared that
a quorum was present.
Chairman Cronk informed the Board of a communication from Mr. Revercomb
resigning from the EDA Board, and that he will forward the news to the City Clerk.
'1
Chairman Cronk also asked Board members for comments on the EDA's Annual
Report and that he would sign and forward it to the City Clerk.
On motion by Mr. Hancock and seconded by Mr. Williams, the Authority
unanimously approved the minutes of the June 11,2008 regular meeting and the June
25,2008 special meeting.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Hunter, the Authority unanimously received the financial report dated as of June 30,
2008 a copy of which is attached to these minutes. The Board requested EDA Staff to
make a recommendation on a returned check.
The Board authorized the payment of Glenn, Feldmann, Darby & Goodlatte's fees
billed as of July 1,2008.
John Williamson, Vice-chairman and Chairman elect of the Board of Trustees of the
Taubman Museum of Art provided the Board with information regarding the
economic development impact of the Museum. He came to the Board of Trustees
from an economic development perspective and reiterated previous presentation
1
..
information indicating the creation of 30 new jobs and investment in the community
currently at $66,000,000. Mr. Williamson presented the Board with a letter from Dr.
Edward G. Murphy, President of the Board of Trustees of the Museum requesting the
a grant of $50,000 from the EDA to assist in its promotional and advertising efforts
for its' opening and first year publicity.
On motion by Mr. Williams, seconded by Mr. Hancock, the Authority voted 4-0 to
approve a Fayade Grant for Ground Zero Development, LLC in the amount of
$17,332, being the lesser of (1) one-third of the costs of improving the fayade to the
building located at 701 Patterson Avenue, or (2) the maximum grant amount of
$25,000.00, with the construction to be completed on or before March 1,2009 and the
grant funded on or before May 15, 2009 with the requirement that the Economic
Development Specialist review the documentation supporting each expenditure to
ensure compliance with the Fayade Grant guidelines and report back the final amount
to the Board as soon as the project is completed.
On motion by Mr. Hunter, seconded by Mr. Hancock, the Authority voted 3-0 (Mr.
Williams' recusing himself due to an ongoing business relationship with the
principals of RTDD Properties LLC) to approve a Fayade Grant for RTDD
Properties, LLC in the amount of $18,438, being the lesser of (1) one-third of the
costs of improving the fayade to the building located at 10 Campbell Avenue, S.E. or
(2) the maximum grant amount of $25,000.00, with the construction to be completed
on or before December 31, 2008 and the grant funded on or before February 15,2009
with the requirement that the Economic Development Specialist review the
documentation supporting each expenditure to ensure compliance with the Fayade
Grant guidelines and report back the final amount to the Board as soon as the project
is completed.
There being no further business, Mr. Cronk adjourned the meeting at 9:05 a.m.
Attachments (2):
1) Financial Report dated as of June 30, 2008.
2) Letter from Dr. Edward G. Murphy, President, Board of Trustees, the
Taubman Museum of Art.
2
Date Balance
6130107 $80,694.35
Debits Credits
$546.97 7131107 $81,241.32
$146,471.68 7119107 $227,713.00
$860.63 8131107 $228,573.63
$1,500.00 9115107 $230,073.63
$783.21 9/30107 $230,856.84
$4,700.00 10126107 $235,556.84
$879.09 10131107 $236,435.93
$787.04 11/30107 $237,222.97
$815.98 12/31107 $238,038.95
$15,000.00 1110108 $253,038.95
$25,000.00 1/28/08 $228,038.95
$817.21 1128108 $228,856.16
$25,000.00 2112108 $253,856.16
$631.02 2/29108 $254,487.18
$666.20 3131/08 $255,153.38
$597.69 4130108 $255,751.07
$571.76 5130108 $256,322.83
$50,000.00 $206,322.83
$50,000.00 $156,322.83
$592.14 6130/08 ~.m=
..$t.9~~
~!J 1~q;
eel tJ .-'trJ r-tJf 0) If.7) /~~
Economic Development Aut~ority
Board of Directors Financial Reprot
Fiscal Year July 1 2008 -June 30 2009
Period Ending June 30, 2008
CHECKING ACCOUNT (Bank of America)
Transfer Out - Money market
Transfer In From Money Market
Fac;ade Grant: Suzun Huges
Facade advance (City -Suzun H & SERCAP)
City Advance Performance (United Health: Job Creation)
Transfer Out - Money market
Facade advance (City -Musslewhite & Chapman)
Fac;ade Grant: Musslewhite
United Health payment: Job Creation
Fa<;ade Grant: SERCAP
Precision Tech Repayment
Fa<;ade Grant: Chapman
Precision Tech Repayment
Debits
.. .. - -..
$15,000.00
Date
1/10108
1128/08
1128108
1/30108
1130108
2112108
2126108
314108
3/4108
316108
3/18108
3125/08
519108
?l?!98
Credits
$25,000.00
$25,000.00
$50,000.00
$2,500.00
$25,000.00
$40,936.87
$15,936.87
$2,500.00
$25,000.00
$1,000.00
$25,000.00
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
Commercial Money Market
Balance Forward: (last statement)
Interest,
Deposit - Bond Issuance
(Lutheran- $6.030.21 & Carilion- $140,441.47)
Interest
Deposit
Interest
Fee for Performance Agreement
Interest
Interest
Interest
Deposit
M oney Transfer Out - B&A
Interest
Deposit
Interest
Interest
Interest
Interest
Entrepreneurial Grants
Westport Axle Performance Agreement
Interest
Balance this statement
Interest Information:
Monthly Annual percentage yield earned:
Interest Paid Year To Date:
2.75%
$592.14
Interest Paid to Date: Fiscal Year
July 2008-June 2009
$592.14
" Balance
$6,500.90
$31,500.90
$6,500.90
$56,500.90
$59,000.90
$34,000.90
$74,937.77
$59,000.90
$56,500.90
$31,500.90
$32,500.90
$7,500.90
$8,500.90
:;".~i~~0~9~~;1~t,~
$22,041.51
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July 16, 2008
Dennis R. Cronk, Chairman
Economic Development Authority
City of Roanoke, Office of Economic Development
117 Church Street
Roanoke, VA 24011
Authority Members:
In our previous address to you, we briefly described the work we have been doing to prepare for the November 8,
2008 public opening of our new Taubman Museum of Art. We how come to you to request a one-time grant of
$50,000 to help us promote economic development for Roanoke. Your investment will join other funds we have
raised to help attract over one hundred thousand people, millions of dollars, and nation-wide attention to our
region during the opening year of the Museum. If desired, the Taubman Museum of Art is prepared to recognize
your support through commemoration of the Roanoke Economic Development Authority in its Honor Role of
Donors and embedded throughout the Museum's marketing and advertising activities during its first year of
operation.
The Taubman Museum of Art has been designed and built with as much attention to its business plan as to the
look of its galleries. It faces a challenging year to attract, educate, and entertain a quarter a million projected
visitors. Over a third of those who marvel at the new museum, its opening exhibitions and its collaborative
programs will be from outside the region, bringing attention and funds into the community and its businesses. In
its opening day alone, professional estimates indicate attendance could exceed 15,000 people. As testimony to
this potential, the Hotel Roanoke has been "booked to capacity' for some time.
The Taubman Museum has been organizing key events to take place during the week prior to its opening day,
beginning appropriately with a press preview. With national, art and architectural representatives already
committed, this event will encourage an exciting amount of "buzz" in the art and social community. The City of
Roanoke recently has confirmed alignment of its second Arts Festival with the Museum's opening weekend to
help maximize attention to the region and traffic within the City's core.
The Taubman Museum of Art has budgeted over $365,000 to spend on opening and first year publicity (see
attached). In support of these promotional efforts and the beneficial exposure they will receive, several area
companies are providing direct and public service support. Among them include the Roanoke Times, Cox
Communications, WDBJ, WSLS, Lamar Outdoor Advertising and others. Kroger's, for example, has estimated
their promotional contribution will have a final value in the range of $1.7 million, including in-store
announcements and cross-promotion within their circulars.
We earlier gave you statistics related to the Museum's projected economic footprint, including:
,/ When complete the new building construction will have injected an estimated $114.2 million in total
expenditures into the region's economy, including $30.1 million in wages related to the construction, totaling
the equivalent of 905 person-years of employment.
,/ New, out of town visitors are projected to spend up to $5.6 million within the Art Museum, its cafe and its
Museum store, and an additional $9.87 million per year elsewhere in the community. The Chamber of
Commerce calculated "multiplier effect" suggests the Museum will encourage approximately $29.2 million in
new net local spending, adding 470 jobs and over $9 million in wages to our economy.
Art Museum of Western Virginia' Center in the Squa'-e . One Market Square. S.E. . Roanoke. VA 2401 1,1436
Telephone 540.342.5760 . \Nww.artmuseumroanoke.org
.
Page 2
Dennis R. Cronk, Chairman
July 16, 2008
../ More specifically, the Taubman Museum is projected to generate $400,000 in sales, meals and
accommodation taxes for the City of Roanoke, $55,000 in sales, meals and accommodation taxes for Roanoke
County, and over $700,000 in additional tax revenues for the Commonwealth.
../ Within the core of downtown Roanoke alone, enterprising local merchants have demonstrated their belief in
Museum-related economic opportunities by opening five new art galleries, a fme antique store, three major
condominiums/apartment projects, new investments in no less than six restaurants and a proposed boutique
hotel (or two). They recognize the new Museum will add important "critical mass" to the region's
attractiveness and to their prospective business.
The Taubman Museum of Art will offer its 40 county mission area many things, most notably art, education,
culture, and social activity. It already has grown from a dream to a $66 million investment into a transformed
future for itself and the region. The economic impact it will have on Roanoke is only just starting.
As the Economic Development Authority of Roanoke, please consider helping us launch the Museum in the most
favorable light possible and help us make the best first impression we are able to muster from this region.
We all grow from the help we give each other.
Help us do our job well.
Allow us to help you do your job well.
MOtiRccrj} 0
Dr. EdW~ ~
President, Board of Trustees
Attachment
CC: Linda Frith, Frith, Anderson & Peake
Charles E. Hunter III, Mid-Atlantic Securities, Inc.
S. Deborah Oyler, Global Chemical, Inc.
Alan Damon Williams, First Citizens Bank
F. Gordon Hancock
Stuart Revercomb, Raleigh Court Presbyterian Church
Brian Brown, City of Roanoke Economic Development Authority
Within the Atrium of the Taubman Museum of Art we will have a very attractive and highly visible area that will
allow us to honor those who helped this project reach its full potential. We hope, like the others who have joined
us in support, you will allow us to recognize you appropriately on our Honor Role of Donors and in materials
related to your support. We want to help you to be counted as someone who believes in our region's filture.
MINUTES OF A REGULAR MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
August 20, 2008
Directors present:
Dennis R. Cronk
Linda Davis Frith
F. Gordon Hancock
C. E. Hlmter
A. Damon Williams
Directors absent:
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, Jr., Counsel to the Authority;
Brian Brown, City of Roanoke Economic Development Division Administrator;
Lindsay Hurt, City of Roanoke Economic Development Division Specialist; Kenley
S. Smith and James Ruhland representing Karma Guys, LLC.
Chairman Dennis R. Cronk called the meeting to order at 8:00 a.m. and declared that
a quorum was present.
On motion by Mr. Hancock and seconded by Mrs. Frith, the Authority unanimously
approved the minutes of the July 16, 2008 regular meeting.
A. Damon Williams joined the meeting at 8:05 a.m.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Hunter, the Authority unanimously received the financial report dated as of July 31,
2008 a copy of which is attached to these minutes.
On motion by Mr. Hancock, seconded by Mrs. Frith, the Authority voted 5-0 to
approve a Fac;ade Grant for Karma Guys, LLC in the amount of $14,952.17, being
the lesser of (1) one-third of the costs of improving the fac;ade to the building located
at 30 Campbell Avenue, S.W., or (2) the maximum grant amount of$25,000.00, with
the construction to be completed on or before May 30, 2009 and the grant funded on
or before June 30, 2009 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fac;ade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
On motion by Mr. Hancock, seconded by Mr. Hunter, the Authority voted 5-0 to
approve the resolution authorizing a Grant to the Art Museum of Western Virginia
(certified resolution attached).
There being no further business, Mr. Cronk adjourned the meeting at 8:50 a.m.
Attachments (2):
1) Financial Report dated as of July 31, 2008.
2) Resolution approving grant to the Art Museum of West em Virginia.
2
CHECKING ACCOUNT (Bank of America)
Transfer Out - Money market
Transfer In From Money Market
Fa<;ade Grant: Suzun HUges
Facade advance (City -Suzun H & SERCAP)
City Advance Performance (United Health: Job Creation)
Transfer Out - Money market
Facade advance (City -Musslewhite & Chapman)
Fa<;ade Grant: Musslewhite
United Health payment: Job Creation
Fa<;ade Grant: SERCAP
Precision Tech Repayment
Fa<;ade Grant: Chapman
Precision Tech Grant Repayment
Precision Tech Grant Repayment
Prosioion TeGh Grant Repa)'ment
Lutheran Homes
"'''~-<''"".~,m.n~~n:,,,;:,~:',,.;,, ,,_,~..,....-., ":-;~,~,"f;:Y""',: . ..
Credits ,Date .. Balance
1/10/08 $6.500.90
$25.000.00 1/28/08 $31,500.90
1/28/08 $6.500.90
$50,000.00 1/30/08 $56,500.90
$2.500.00 1/30108 $59.000,90
2/12/08 $34,000.90
$40,936.87 2/26/08 $74.937.77
3/4/08 $59,000.90
3/4/08 $56.500,90
3/6/08 $31,500.90
$1.000.00 3/18/08 $32.500.90
3/25/08 $7,500.90
5/9/08 $8.500.90
6/5/08 $9,500.90
00GIQ8 ~
6/30/08 ~~~~~_1.;~1
Economic Development Authority
Board of Directors Financial Reprot
Fiscal Year July 1 2008 -June 30 2009
Period Ending Ju/y 31, 2008
[)ebit~
$15.000.00
$25.000.00
$25,000.00
$15.936.87
$2,500.00
$25.000.00
$25.000.00
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
Commercial Money Market
Balance Forward: (last statement)
Interest
Deposit - Bond Issuance
(Lutheran- $6,030.21 & Carilion- $140.441.47)
Interest
Deposit
Interest
Fee for Performance Agreement
Interest
Interest
Interest
Deposit
Money T ransler Out - B&A
Interest
Deposit
Interest
Interest
Interest
Interest
Entrepreneurial Grants
Westport Axle Performance Agreement
Interest
Interest
Balance this statement
Interest Information:
Current Monthly Annual percentage yield eamed:
Interest Paid to Date: Fiscal Year
July 2008-June 2009
Interest Paid to Date: Fiscal Year
July 07,June 30 2008
$155,509.45
Date Balance
Openin9 Date 6/30/07 $80.694.35
Credits
$546.97 7/31/07 $81,241.32
$146.471.68 7/19/07 $227,713.00
$860.63 8/31/07 $228.573.63
$1.500.00 9/15/07 $230,073.63
$783.21 9/30/07 $230.856.84
$4,700.00 10/26/07 $235.556.84
$879.09 10/31/07 $236.435.93
$787.04 11/30/07 $237,222.97
$815.98 12/31/07 $238.038.95
$15.000.00 1/10/08 $253,038.95
1/28/08 $228.038.95
$817.21 1/28/08 $228.856.16
$25,000.00 2/12/08 $253.856.16
$631.02 2/29/08 $254.487.18
$666.20 3/31/08 $255,153.38
$597.69 4/30/08 $255,751.07
$571.76 5/30/08 $256.322.83
$206.322.83
$156.322.83
$592.14 6/30/08 $156.914.97
$593.51 7/31/08 $157,508.48
$157,508.48
Debits
$25.000.00
$50,000.00
$50,000.00
2.75%
$593.51
$8,548.94
Attachment 1
Attachment 2
Dated: August 20, 2008
RESOLUTION OF THE
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, the Economic Development Authority of the City of Roanoke,
Virginia (the "Authority") has made a commitment to the Art Museum of Western
Virginia, a Virginia corporation (the "Art Museum") to provide a one time Economic
Development Grant ("Grant") of $50,000, to the Art Museum in order to assist with the
opening and first year publicity as described in the attached July 16, 2008 letter from
Dr. Edward B. Murphy with budget attachment ("the Project") for the purposes of
promoting economic development in the City and the Roanoke Valley; and,
WHEREAS, the Authority has been informed by its attorney that the
Grant is in order and consistent with federal and state law as well as with the
Authority's intent to provide funds to make the Grant to the Art Museum.
NOW THEREFORE, the Directors of the Economic Development Authority
of the City of Roanoke, Virginia do hereby FIND that making the Grant is for the
purposes of promoting economic development and are in furtherance of the purposes
for which the Authority was organized; and further FIND, based on presentations made
at its March 12, 2008 and its July 16, 2008 meetings as well as a tour of the Art
Museum made by members of the Board of Directors on April 9, 2008 and a letter
dated July 25, 2008 from John B. Williamson, III, Chair of the Board and Campaign
Co-Chair, that the Grant to the Art Museum is in furtherance of the purposes of the
Virginia Industrial Development and Revenue Bond Act, being Chapter 49 of Title
15.2 of the Code of Virginia, 1950, as amended, including the purposes of promoting
economic development, and that the Grant is to be made from revenues of the
Authority which have not been pledged or assigned for the payment of any of the
Authority's bonds; and the directors do hereby approve the Grant and do hereby direct
the officers of the Authority to deliver the same to the Art Museum and to take all such
further action as may be necessary, convenient or expedient to carry out the terms of
the spirit and intent of this Resolution and of the Grant to the Art Museum.
This resolution shall take effect immediately.
CERTIFICATION
The undersigned, A. Damon Williams, Secretary of the Economic Development
Authority of the City of Roanoke, Virginia does hereby certify that the foregoing is a
true, correct and complete Resolution adopted by the affirmative vote of 5 members of
the Economic Development Authority of the City of Roanoke, Virginia at a special
meeting of the Authority duly called and held on August 20,2008.
Date: A.y<jf- ~ '!i-, 2008
~~
~ ~.
'-f"
. ;mon Williams, Secretary
(SEAL)
Attachments (3):
1) Millutes of March 12,2008 meeting
2) I'vlinutes of July 16, 2008 meeting with July 16 letter attached.
3) Letter from John B. Williams, III dated July 25,2008.
lVIINUTES OF A REGULAR :MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROA.J.~OKE, VIRGINIA
March 12,2008
Directors present:
DelU1is R. Cronk
C. E. Hunter
A. Damon Williams
S. Deborah Oyler
Directors absent:
Linda Davis Frith
F. Gordon Hancock
Stuart Revercomb
Also present at the meeting were Harwell M. Darby, Jr., Counsel to the Authority;
Brian Brown, City of Roanoke Economic Development Division Administrator; Chris
Copenhaver, City of Roanoke Economic Development Division Specialist; and
Lindsey Hurt, City of Roanoke Economic Development Division Specialist.
Chairman Dennis R. Cronk called the meeting to order at 8:00 a.m. and declared that
a quorum was present_
On motion by Mr. Hunter and seconded by Mr. Williams, the Authority lIDanimous1y
approved the motion to amend the agenda to add a closed meeting pursuant to
Virginia Code ~2.2-3711.A.5. for a discussion concerning a prospective industry
where no previous announcement has been made of the industry's interest in locating
its facilities in the City of Roanoke.
On motion by Mr. Hunter and seconded by Ms. Oyler, the Authority unanimously
approved the minutes of the January 13, 2007 regular meeting.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Hunter, the Authority unanimously received the financial report dated as of February
29,2008, a copy of which is attached to these minutes.
Chairman Cronk introduced George J. Mongon, Deputy Director of Institutional
Advancement, Art Museum of Western Virginia who gave a report on the progress of
the Art Museum of Western Virginia. Mr. Mongon emphasized the economic
development aspects of the museum and made this statement:
1
The new Museum has been purposely placed within the Roanoke
downtown core. It will act as a key building block to drive further
downtown renewal. The process of the new building construction will
add an estimated $114.2 million in total expenditures to the region's
economy, including $30.1 million in construction-related wages that
pay for 905 person-years of employment. New, out of town visitors
who are attracted to the museum are projected to spend an additional
$9.87 million per year elsewhere in the community and up to $5.6
million within the Art Museum, its cafe and its Museum store.
Including the Chamber of Commerce calculated "multiplier effect," the
Museum will encourage up to $29.2 million in new net local spending,
adding 470 jobs and over $9 million in wages to our economy. More
specifically, the new Museum is projected to generate approximately
$400,000 in sales, meals and accommodations taxes for the City of
Roanoke, approximately $55,000 in sales, meals and accommodations
taxes for Roanoke County, and over $700,000 in annual tax revenues
for the Commonwealth. Enterprising local merchants already have
demonstrated their belief in the opportunities by opening additional art
galleries, developing condominiums and apartments, putting new
investments in restaurants and even proposing a boutique hotel or two.
They recognize the new Museum will offer additional stop-over
incentives to the "pass-through travelers" traversing the 1-81 corridor
and will add important "critical mass" to the region's attractiveness.
He also gave a report on plans to establish a concierge desk in the foyer of the Art
Museum with information available on cultural and recreational opportunities in the
40 surrounding counties and with help on using visitor facilities in the Roanoke
Valley. He answered several questions about financing and operation of the art
museum facility.
On motion by Williams, seconded by Oyler, the Authority voted 4-0 to approve a
Fayade Grant for Conrad Holdings, LLC in the amount of $7,315.94, being the lesser
of (1) one-third of the costs of improving the fayade to the building located at 303
Market Street, or (2) the maximum grant amount of$25,000.00, with the construction
to be completed in September, 2008 and the grant funded on or before November 15,
2008 with the requirement that the Economic Development Specialist review the
documentation supporting each expenditure to ensure compliance with the Fayade
Grant guidelines and report back the final amount to the Board as soon as the project
is completed.
Brian Brown made a report on the two Entrepreneurial Zones that are being
developed by the City Department of Economic Development.
Chris Copenhaver reported on an Entrepreneurial Express Workshop and Exposition
to scheduled May 29, 2008 at the Virginia Western Community College Whitman
2
Auditorium. On motion by Mr. Hunter, seconded by Mr. Williams the board voted 4-
o to dedicate $50,000 of its funds be available to the City Department of Economic
Development for the financing and funding of its Entrepreneurial Zone programming
including training money, research money and a loan program in accordance with the
report on Entrepreneurial program and the application provided the directors at the
meeting. Included in the $50,000 would be a $1,000 award to be made at the
Entrepreneurial Express Workshop and Exposition. In its adoption of the motion, the
Economic Development Authority board made a legislative finding that such program
will promote economic development in accordance with the provisions of Virginia
Codes g15.2-4905.
At 9:00 a.m., on motion by Mr. HlUlter, seconded by Ms. Oyler, the Authority voted
4-0 to go into a closed meeting for the purposes for a discussion concerning a
prospective industry where no previous annOlUlcement has been made of the
industry's interest in locating its facilities in the City of Roanoke.
At 9:15 a.m. on motion by Ms. Oyler, seconded by Mr. Hunter the Authority voted 4-
o to come out of closed meeting. On motion by Ms. Oyler, seconded by Mr. HlUlter
the Authority took a roll call vote certifying that only legally exempted matters
covered by the closed meeting motion were taken up in the closed meeting. The votes
were recorded as follows:
Mr. Cronk
Mr. HlUlter
Ms. Oyler
Mr. Williams
Aye
Aye
Aye
Aye
There being no further business, Mr. Cronk adjourned the meeting at 9:20 a.m.
Attachments:
1) Financial Report dated as of February 29,2008.
3
MINUTES OF A REGULAR :MEETING
ECONONUCDEVELOPMENTAUTHO~TY
OF THE CITY OF ROANOKE, VIRGINIA
July 16,2008
Directors present:
Dennis R. Cronk
F. Gordon Hancock
C. E. HlUlter
A. Damon Williams
Directors absent:
Linda Davis Frith
Stuart Revercomb
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, Jr., Counsel to the Authority;
Brian Brown, City of Roanoke Economic Development Division Administrator;
Lindsay Hurt, City of Roanoke Economic Development Division Specialist; John
Williamson; Vice-chairman and Chairman-Elect of the Board of Trustees of the
Taubman Museum of Art; Anthony Pearman representing Ground Zero Development
LLC; and, Roger R. Nee1, JI. representing RTDD Properties LLC. .
Chairman Dennis R Cronk called the meeting to order at 8:05 a.m. and declared that
a quorum was present.
Chairman Cronk informed the Board of a communication from Mr. Revercomb
resigning from the EDA Board, and that he will forward the news to the City Clerk.
Chairman Cronk also asked Board members for comments on the EDA's Annual
Report and that he would sign and forward it to the City Clerk.
On motion by Mr. Hancock and seconded by Mr. Williams, the Authority
unanimously approved the minutes of the June 11,2008 regular meeting and the June
25,2008 special meeting.
After review of the fInancial report, on motion by Mr. Hancock and seconded by Mr.
Hunter, the Authority illlanimously received the fInancial report dated as of June 30,
2008 a copy of which is attached to these minutes. The Board requested EDA Staff to
make a recommendation on a returned check.
The Board authorized the payment of Glenn, Feldmann, Darby & Goodlatte's fees
billed as of July 1,2008.
John Williamson, Vice-chairman and Chairman elect of the Board of Trustees of the
Taubman Museum of Art provided the Board with information regarding the
economic development impact of the Museum. He came to the Board of Trustees
from an economic development perspective and reiterated previous presentation
1
information indicating the creation of 30 new jobs and investment in the community
currently at $66,000,000. Mr. Williamson presented the Board with a letter from Dr.
Edward G. Murphy, President of the Board of Trustees of the Museum requesting the
a grant of $50,000 from the EDA to assist in its promotional and advertising efforts
for its opening and first year publicity.
On motion by Mr. Williams, seconded by Mr. Hancock, the Authority voted 4-0 to
approve a Fa<(ade Grant for Ground Zero Development, LLC in the amount of
$17,332, being the lesser of (1) one-third of the costs of improving the fa<(ade to the
building located at 701 Patterson Avenue, or (2) the maximum grant amount of
$25,000.00, with the construction to be completed on or before March 1,2009 and the
grant funded on or before May 15, 2009 with the requirement that the Economic
Development Specialist review the documentation supporting each expenditure to
ensure compliance with the Fa<;:ade Grant guidelines and report back the final amount
to the Board as soon as the project is completed.
On motion by Mr. Hunter, seconded by Mr. Hancock, the Authority voted 3-0 (Mr.
Williams' recusing himself due to an ongoing business relationship with the
principals of RTDD Properties LLC) to approve a Fa<;:ade Grant for RTDD
Properties, LLC in the amount of $18,438, being the lesser of (1) one-third of the
costs of improving the fa<(ade to the building located at 10 Campbell Avenue, S.B. ot
(2) the maximum grant amount of $25,000.00, with the construction to be completed
on or before December 31, 2008 and the grant funded on or before February 15,2009
with the requirement that the Economic Development Specialist review the
documentation supporting each expenditure to ensure compliance with the Fa<;:ade
Grant guidelines and report back the final amount to the Board as soon as the proj ect
is completed.
There being no further business, Mr. Cronk adjourned the meeting at 9:05 a.m.
Attachments (2):
1) Financial Report dated as of June 30, 2008.
2) Letter from Dr. Edward G. Murphy, President, Board of Trustees, the
Taubman Museum of Art.
2
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Dennis R. Cronk, Chairman
Economic Development Authority
City of Roanoke, Office of Economic Development
117 Church Street
Roanoke, VA 24011
Authority Members:
In our previous address to you, we briefly described the work we have been doing to prepare for the November 8,
2008 public opening of our new Taubman Museum of Art. We now come to you to request a one-time grant of
$50,000 to help us promote economic development for Roanoke. Your investment will join other funds we have
raised to help attract over one hundred thousand people, millions of dollar's, and nation-wide attention to our
region during the opening year of the Museum. If desired, the Taubman Museum of Art is prepared to recognize
your support tluough commemoration of the Roanoke Economic Development Authority in its Honor Role of
Donors and embedded throughout the Museum's marketing and advertising activities during its first year of
operation.
The Taubman Museum of Art has been designed and built with as much attention to its business plan as to the
look of its galleries. It faces a challenging year to attract, educate, and entertain a quarter a million projected
visitors. Over a third of those who marvel at the new museum, its opening exhibitions and its collaborative
programs will be from outside the region, bringing attention and funds into the comm1ll1ity and its businesses. In
its opening day alone, professional estimates indicate attendance could exceed 15,000 people. As testimony to
this potential, the Hotel Roanoke has been "booked to capacity' for some time.
The Taubman Museum has been organizing key events to take place dming the week prior to its opening day,
beginning appropriately with a press preview. With national, art and architectural representatives already
committed, this event will encourage an exciting amount of "buzz" in the art and social community. The City of
Roanoke recently has confirmed alignment of its second Arts Festival with the Museum's opening weekend to
help maximize attention to the region and traffic within the City's core.
The Taubman Museum of Art has budgeted over $365,000 to spend on opening and frrst year publicity (see
attached). In support of these promotional efforts and the beneficial exposure they will receive, several area
companies are providing direct and public service support. Among them include the Roanoke Times, Cox
Communications, WDBJ, WSLS, Lamar Outdoor Advertising and others. Kroger's, for example, has estimated
their promotional contribution will have a fmal value in the range of$1.7 million, including in-store
announcements and cross'-promotion within their circular's.
We earlier gave you statistics related to the Museum's projected economic footprint, including:
../ When complete the new building construction wiII have injected an estimated $114.2 million in total
expenditures into the region's economy, including $30.1 million in wages related to the construction, totaling
the equivalent of 905 person-year's of employment.
,/ New, out of town visitors are projected to spend ilp to $5.6 million within the Art Museum, its cafe and its
Museum store, and an additional $9..87 million per year' elsewhere in the comrn1ll1ity. The Chamber of
Commerce calculated "multiplier effect" suggests the Museum will encourage approximately $29.2 million in
new net local spending, adding 470 jobs and over $9 million in wages to our economy.
Art Museum of Westem Virginia' Center in the Square . One Market Square. S E. . Roanoke. VA 240 I 1- 1436
Telephone 5403425760 . Vvww,artmuseumroanoke org
Page 2
Dennis R. Cronk, Chairman
July 16, 2008
,/ More specifically, the Taubman Museum is projected to generate $400,000 in sales, meals and
accommodation taxes for the City of Roanoke, $55,000 in sales, meals and accommodation taxes for Roanoke
County, and over $700,000 in additional tax revenues for the Commonwealth.
,/ Within the core of downtown Roanoke alone, enterprising local merchants have demonstrated their belief in
Museum-related economic opportunities by opening five new art galleries, a fme antique store, three major
condominiums/apartment projects, new investments in no less than six restaurants and a proposed boutique
hotel (or two). They recognize the new Museum will add important "critical mass" to the region's
attractiveness and to their prospective business.
The Taubman Museum of Art will offer its 40 county mission ar'ea many things, most notably art, education,
culture, and social activity. It ah.eady has grown from a dream to a $66 million investment into a transformed
future for itself and the region. The economic impact it will have on Roanoke is only just starting.
As the Economic Development Authority of Roanoke, please consider helping us launch the Museum in the most
favorable light possible and help us make the best first impression we are able to muster from this region.
We all grow from the help we give each other.
Help us do our job well.
Allow us to help you do your job well.
MO;C^'j} 0
Dr. Edwa~ ~
President, Board of Trustees
Attachment
CC: Linda Frith, Frith, Anderson & Peake
Charles E. Hunter III, Mid-Atlantic Securities, Inc..
S. Deborah Oyler, Global Chemical, Inc.
Alan Damon Williams, First Citizens Bank
F. Gordon Hancock
Stuart Revercomb, Raleigh Court Presbyterian Church
Brian Brown, City of Roanoke Economic Development Authority
Within the Atrium of the Taubman Museum of Art we will have a very attractive and highly visible area that will
allow us to honor those who helped this project reach itsfull potential. We hope, like the others who have joined
us in support, you will allow us to recognize you appropriately on our Honor Role of Donors and in materials
related to your support. We want to help you to be counted as someone who believes in our region 'sfuture.
l\1INUTES OF A REGULAR :MEETING
ECONOMIC DEVELOP:MENT AUTHORlTY
OF THE CITY OF ROANOKE, VIRGINIA
October 15, 2008
Directors present:
Chris Berry
Dennis R. Cronk
Linda Davis Frith
F. Gordon Hancock
C. E. Hunter, III
A. Damon Williams
Directors absent:
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, Jr.; Brian Brown, City of
Roanoke Economic Development Division Administrator; Lindsay Hurt, City of
Roanoke Economic Development Division Specialist; and Jacob Gibson, representing
Interactive Achievement.
Chairman Dennis R. Cronk called the meeting to order at 8:05 a.m. and declared that
a quorum was present.
On motion by Mr. Hancock and seconded by Mr. Williams, the Authority
unanimously approved the minutes ofthe August 20, 2008 regular meeting.
After review of the financial report, on motion by Mr. Hunter and seconded by Mr.
Hancock, the Authority unanimously received the financial report dated as of
September 30, 2008, a copy of which is attached to these minutes as Attachment A.
The EDA also received a report on the status of fa<;ade grants attached as Attachment
B.
In his report, Chairman Dennis R. Cronk gave the members of the Authority a report
on the delivery of the $50,000 grant to the Taubman Museum of Art. Chairman
Cronk reported that he received representations from the Museum as to how the
money is to be spent and assurances that the Authority will be recognized as a
contributor.
Jacob Gibson of Interactive Achievement was introduced to the Board. Brian Brown
submitted a letter of recommendation from the Office of Economic Development
dated October 9, 2008 (attached as Attachment C). The directors received a short
description of Interactive Achievement as well as the request for a (1) $3,000 grant to
fund a marketing research project with the Business Technology Center at Virginia
Tech and (2) another $3,000 commitment to support a $15,000 loan to be made by
1
..
First Citizens Bank and Trust Company to Interactive Achievement. On motion by
:Mr. Hunter and seconded by :Mrs. Frith, the Authority agreed to a) make a $3,000
grant to Interactive Achievement for payment of a marketing fee to the Business
Technology Center at Virginia Tech, and approved the form of contract with
Interactive Achievement and the Business Technology Center at Virginia Tech in the
form presented to the meeting and b) to commit another $3,000 to support the loan
from First Citizens Bank & Trust Company, to be structured either as a guaranty of
the loan or as a collateralized account. The Motion was adopted 6-0.
The Board directed counsel to develop a form of Performance Agreement providing
for commitments from recipients of the Entrepreneurial Grants to remain in the City
of Roanoke for a specified period of time.
The EDA accepted Chairman Dennis Cronk's resignation after having served as
Chairman for many years. :Mr. Cronk expects to remain on the Authority to complete
his current term. On motion by :Mr. Hancock seconded by Mr. Berry, the Board
unanimously elected C. E. Hunter, III as chairman, A. Damon Williams as Vice-
Chairman, and Linda Davis Frith as Secretary-Treasurer.
There being no further business,:Mr. Cronk adjourned the meeting at 8:55 a.m.
Attachments (3):
1) Financial Report dated as of September 30, 2008.
2) EDA Fa9ade Grant Summary Report
3) Letter of Recommendation from the Office of Economic Development,
City of Roanoke, Virginia, dated October 9, 2008
2
..
Economic Development Authority
Board of Directors Financial Reprot
Fisca/ Year Ju/y 1 2008 -June 30 2009
Period Ending September 30, 2008
CHECKING ACCOUNT (Bank of America)
.._---. - -
Transfer Out - Money market
Transfer in From Money Market
Fa~ade Grant: Suzun Huges
Facade advance (City -Suzun H & SERCAP)
City Advance Performance (United Heaith: Job Creation)
Transfer Out - Money market
Facade advance (City ,Mussiewhite & Chapman)
Fa~ade Grant: Musslewhite
United Health payment: Job Creation
Fa~ade Grant: SERCAP
Precision Tech Repayment
Fa~ade Grant: Chapman -
Precision Tech Grant Repayment
Precision Tech Grant Repayment
Precisien Tech Crant Re~ajm eAt
Lutheran Homes
Precision Tech Grant Repayment Chargeback Fee
VaRISK 2 Group Liability Insurance
Fa~ade Grant: Black Dog Properties
Carilion IDA Bond Payment
Precision Tech Grant Repayment
Fa~ade Payment: Black Dog Properties
Glenn, Feldmann, Darby & Goodlatte - Professional Services
:f~'-~-:~~~gF~~-,;'lli:dIai\~9:~~Y~"-" "'properii;~F
Advance CASS, LLC, &'Jefferson )
Debits Credits
$15.000.00
$25,000.00
$25,000,00
$50,000.00
$2,500.00
$25.000.00
$40,936.87
$15,936.87
$2,500.00
$25,000.00
$1,000.00
$25.000.00
$1,000.00
$1,000.00
$4,OOMG
$12,540.61
$5.00
$550.00
$7.423.42
$139.335.11
$1,000.00
$7,423.42
$6,312.17
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
Commercial Money Market
Opening Date
Debits Credits
$546.97
$146.471.68
$860.63
$1,500.00
$783.21
$4,700.00
$879.09
$787.04
$815.98
$15,000.00
$25.000,00
$817.21
$25.000.00
$631.02
$666.20
$597.69
$571.76
$50.000.00
$50,000.00
$592.14
$593.51
$556.50
$615.40
Balance Forward: (last statement)
Interest
Deposit - Bond Issuance
(Lutheran- $6,030.21 & Carilion- $140.441.47)
Interest
Deposit
Interest
Fee for Performance Agreement
Interest
Interest
Interest
Deposit
Money Transfer Out - B&A
Interest
Deposit
Interest
Interest
Interest
Interest
Entrepreneurial Grants
Westport Axle Performance Agreement
Interest
Interest
Interest
Interest
Balance this statement
Interest Information:
Current Monthly Annual percentage yield earned:
2.75%
Interest Paid to Date: Fiscal Year
July 2008-June 2009
$1,765.41
. Date
1/1 0/08
1/28/08
1/28/08
1/30/08
1/30/08
2/12/08
2/26/08
3/4/08
314/08
3/6/08
3/18/08
3/25/08
5/9/08
6/5/08
6I3GIG8
6/30/08
7/1/08
7/1/08
7/14/08
7/14/08
7/16/08
7/17/08
7/22/08
;:,'{8I1/O
Date
6/30/07
Balance.
$6,500.90
$31.500.90
$6,500.90
$56,500.90
$59,000.90
$34,000.90
$74,937.77
$59,000.90
$56,500.90
$31,500.90
$32.500.90
$7,500.90
$8,500.90
$9,500.90
~
$22,041,51
$22.036.51
$21,486.51
$28.909.93
$168,245.04
$169.245.04
$161,821.62
$155,509.45
$179,571.12
$180.571.12
$180,071.12
$171.454.45
$170,954.45
$155.509.45
$158,609.45
$155,509.45
$156,509.45
$156.009.45
$155,509.45
$105.509.45
$105,509.45
Balance
$80,694.35
7/31/07 $81,241.32
7/19/07 $227,713.00
8/31/07 $228,573.63
9/15/07 $230,073.63
9/30/07 $230.856.84
10/26/07 $235,556.84
10/31/07 $236,435.93
11/30/07 $237,222.97
12/31/07 $238,038.95
1/10/08 $253,038.95
1/28/08 $228.038.95
1/28/08 $228,856.16
2/12/08 $253,856.16
2/29/08 $254.487.18
3/31/08 $255,153.38
4/30/08 $255,751.07
5/30/08 $256,322.83
$206.322.83
$156,322.83
6/30/08 $156.914.97
7/31/08 $157,508.48
8/29/08 $158.064.98
9/30/08 $158,680.38
$158,680.38
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OFFICE OF ECONOMIC DEVELOPMENT
117 Church Avenue, SW
Roanoke, Virginia 24011
540.853.2715 fax 540.853.1213
www.roanokeva.gov
October 9, 2008
Economic Development Authority
117 Church Avenue, SW
Roanoke, VA 24011
Dear Directors,
Interactive Achievement is a standardized testing software system to assist
teachers, administrators and parents with benchmark testing throughout the
school year. In its two years of operation, it has added over 20 school districts
to its resume and five new employees in 2008. School districts use the software
from all around the Commonwealth; as a result of their strong grassroots
movement in sales efforts. Many of the counties and cities include Southwest,
Central and Northern Virginia. In addition, other surrounding states have
requested software from the company to conform to their standardized testing
system.
The Office of Economic Development recommends two $3,000 grants from the
Entrepreneur District program, funded by the Economic Development Authority
(EDA). The first program, VT Knowledgeworks, will assist with research to
assess competitors and the marketplace in potential future expansion areas.
The cost of the program is $3,000 to fund research with Virginia Tech Business
Technology Center.
The second program, a 20% loan backing, would allow the business to continue
their expansion efforts, add the additional staff they need and keep their
software up to date with the necessary tools. With an approval from First
Citizen's Bank of $15,000, a backing of $3,000 from the EDA is recommended.
In review of the attached expansion plan from VT Knowledgeworks, you will see
a large portion of their business plan outline included within the data. Their
main priorities at this time are to assess and expand wisely within their market.
In conclusion, the Office of Economic Development strongly recommends the
previous two programs for approval by the EDA.
Best regards,
~~ (t/.
~
Brian Brown
Economic Development Administrator
City of Roanoke
.,
MINUTES OF A REGULAR MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
November 19, 2008
Directors present:
Chris Berry
Dennis R. Cronk
Linda Davis Frith
F. Gordon Hancock
C. E. Hunter, III
S. Deborah Oyler
A. Damon Williams
Also present at the meeting were: Harwell M. Darby, Jr., Counsel to the Authority;
Brian Townsend, City of Roanoke Assistant City Manager for Community
Development; Brian Brown, City of Roanoke Economic Development Division
Administrator and Lindsay Hurt, City of Roanoke Economic Development Division
Specialist; Bruce 'phipps and Christine Fisher of Good will Industries of the Valleys,
Inc; Stephen Feather, architect, Interactive Design Group; and Danny George of
Stanley Seal LLC.
Chairman C. E. Hunter, III called the meeting to order at 8:03 a.m. and declared that a
quorum was present.
On motion by Mr. Cronk and seconded by Mr. Hancock, the Authority unanimously
approved the minutes of the October 15,2008 regular meeting.
On motion by Mr. Hancock and seconded by Mr. Williams the Authority
unanimously approved a motion to move the old business agenda item, consideration
of the IMD Investment' Group, LLC amendment to performance agreement, to the
first item on the agenda.
Brian Townsend made a presentation to the Board on the request by IMD Investment
Group, LLC for an extension of the deadlines set in its Performance Agreement with
the Authority dated November 18, 2004. He reminded the Board that three previous
extensions have been granted by City Council and the Authority. Mr. Townsend
pointed out that the overall IMD project was divided into two phases, Phase I being
completion of the Ukrops Store, a Wahlgreen's Drug Store, structural underground
parking, and 80% of a culvert designed to divert the flow in Ore Branch. Phase II
was an additional 60,000 square feet of retail and office 'space, another 50-75 foot
extension of the culvert, additional underground parking and another $3,000,000 in
infrastructure expenditures. Mr. Townsend informed the EDA that Phase I is nearing
1
completion with the expectation that the uncompleted component, i.e. the opening of
the Wahlgreen's Drug Store, would take place by the spring of 2009. The
Amendment No.4 as presented to the Board would extend the Wahlgreen's opening
to April 30, 2009, would give IMD until December 17, 2008 to file its first grant
request and would implement a provision contained in the original Performance
Agreement that only 50% of the City's specified tax revenues derived from the
development would be available to IMD in grants. City Council had approved
Amendment #4 to the Performance Agreement at its meeting November 17, 2008.
Phase II will not be met by the November 18, 2009 deadline. Mr. Townsend also
provided the EDA with examples of scenarios indicating that if the Wahlgreen's Drug
Store opens within the extended April 30, 2009 deadline, that the developer would
have the opportunity to receive approximately 74% of the total original $9,000,000
grant over the specified 15 year period.
On motion by Mr. Hancock, seconded by Mr. Williams, the Authority voted 7-0 to
adopt its resolution attached approving Amendment #4 to the Performance
Agreement.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Berry, the Authority unanimously received the financial report dated as of October
31, 2008 a copy of which is attached to these minutes.
On motion by Mr. Berry and seconded by Mr. Hancock, the Authority voted 7-0 to
table the Fac;ade Grant application filed by Five Fifty One Marshall Avenue, LLC for
review by counsel of the facts of the structure of the transaction and an opinion as to
certain conflict of interest matters raised by Mr. Berry.
On motion by Mr. Hunter, seconded by Mr. Hancock, the Authority voted 7-0 to table
the Fac;ade Grant application filed by Goodwill Industries of the Valleys, Inc. and
requested counsel to promptly review the fac;ade grant ordinance, regulations and
provide the same to the members of the EDA along with recommendations as to
appropriate action taking into account the EDA's past practices in considering fa<;ade
grants.
There being no further business, Mr. Hunter adjourned the meeting at 9:05 a.m.
Attachments (2):
1) Resolution approving Amendment #4 to the Performance Agreement of
IMD Development Group, LLC.
2) Financial Report dated as of October 31, 2008.
2
Dated: November _, 2008
RESOLUTION OF THE
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
WHEREAS, heretofore, on November 10, 2004, the Economic Development
Authority of the City of Roanoke, Virginia (the "Authority"), in accordance with the
provisions of Virginia Code S 15.2-953, agreed to enter into a Performance Agreement
which was subsequently dated November 18, 2004 (the "Performance Agreement") to
provide a grant of funds to be provided through the City of Roanoke, Virginia to IMD
Investment Group, LLC, a Virginia limited liability company ("IMD") of up to Nine
Million Dollars ($9,000,000.00) to be paid out over a 15 year period after a minimum
of 58,000 square foot grocery store, a drug store, approximately 516 structured parking
spaces, associated infrastructure and another minimum additional 60,000 square feet of
restaurant, retail and office space is built, equipped and operational on certain property
located at the northwest quadrant of the intersection of W onju Street and Franklin
Road, S.B., in the City of Roanoke, Virginia; and,
WHEREAS, due to unanticipated time delays which IMD represented were
beyond its control, IMD requested, and the City of Roanoke and the Economic
Development Authority approved, certain time extensions which were memorialized in
Amendment No. I to Performance Agreement dated November'14, 2006; and,
1
WHEREAS, due to additional unanticipated delays, and at the request ofIMD,
the City of Roanoke and the Economic Development Authority approved an additional
time extension for IMD's meeting its obligations contained in Section 2 (D) of the
Performance Agreement which were memorialized in Amendment No. 2 to
Performance Agreement dated September 18, 2007; and,
WHEREAS, due to additional unanticipated delays, and at the request ofIMD,
the City of Roanoke and the Economic Development Authority approved an additional
time extension for IMD's meeting its obligations contained in Section 2 (D) of the
Performance Agreement which were memorialized in Amendment No. 3 to
Performance Agreement dated June 18, 2008; and,
WHEREAS, due to additional unanticipated time delays which IMD has
represented were beyond its control, IMD has requested a further time extension for
complying with its obligations under Section 2 (D) of the Performance Agreement as
amended by Amendments 1, 2 and 3; and,
WHEREAS, the City of Roanoke, acting through its Department of Economic
Development, has negotiated a fourth amendment to the Performance Agreement
requiring completion of a drug store by a certain date, cancellation of the Performance
Agreement if such goal is not achieved, and the increase by two times the amount of
taxes needed to be realized by the City of Roanoke in order for IMD to receive its full
Economic Development Grants in the 11 th through 15th Grant Years, as defined in the
Performance Agreement; and,
2 .
WHEREAS, the City of Roanoke has formally approved Amendment #4 to the
Performance Agreement at its regular meeting November 17,2008; and,
WHEREAS, the Authority has been informed by its attorney that Amendment
#4 is in order and consistent with federal and state law as well as with the intent of the
City to make a grant to IMD.
NOW THEREFORE, the Directors of the Economic Development Authority of
the City of Roanoke, Virginia do hereby FIND that approving and entering into
Amendment #4 and that making the grants described in the Performance Agreement
are for the purposes of promoting economic development and are in furtherance of the
purposes for which the Authority was organized; and further FIND that such grants to
IMD are in furtherance of the purposes of the Virginia Industrial Development and
Revenue Bond Act, being Chapter 49 of Title 15.2 of the Code of Virginia, 1950, as
amended, including for the purposes of promoting economic development, and that
such grants or other financial assistance are to be made from revenues of the Authority
which have not been pledged or assigned for the payment of any of the Authority's
bonds, that the funds to be received by the Authority from the City pursuant to the
Performance Agreement are described by the word "revenues" set out in subdivision 12
of Virginia Code S15.2-4905; and the directors do hereby approve the Amendment
presented to them at this meeting and do hereby direct the officers of the Authority to
execute and deliver the same and to take all such further action as may be necessary,
convenient or expedient to carry out the terms of the Amendment and the. Performance
3
Agreement, as amended, and the spirit and intent of this Resolution and of the City's
grant to IMD.
This resolution shall take effect immediately.
CERTIFICATE
The undersigned, Linda Davis Frith, Secretary to the Economic Development
Authority of the City of Roanoke, Virginia does hereby certify that the foregoing is a
true, correct and complete Resolution adopted by the affirmative vote of
members of the Economic Development Authority of the City of Roanoke, Virginia at
a regular meeting of the Authority duly called and held on November 19,2008.
Date: November _,2008
Linda Davis Frith,
Secretary
(SEAL)
4
Economic Development Authority
Board of Directors Financial Reprot
Fiscal Year Ju/y 1 2008 -June 30 2009
Period Ending Oc/ober 31, 2008
CHECKING ACCOUNT (Bank of America)
Transfer Out - Money market
Transfer In From Money Market
Fa,ade Grant: Suzun Huges
Facade advance (City ,Suzun H & SERCAP)
City Advance Performance (United Health: Job Creation)
Transfer Out - Money market
Facade advance (City -Musslewhite & Chapman)
Fa,ade Grant: Musslewhite
United Health payment: Job Creation
Fa,ade Grant: SERCAP
Precision Tech Repayment
Fa,ade Grant: Chapman
Precision Tech Grant Repayment
Precision Tech Grant Repayment
Preeisien Teeh Crant Repayment
Lutheran Homes
Precision Tech Grant Repayment Chargeback Fee
VaRISK 2 Group Liability Insurance
Fa'tade Grant: Black Dog Properties
Carilion IDA Bond Payment
Precision Tech Grant Repayment
Fa'tade Payment: Black Dog Properties
Glenn, Feldmann, Darby & Goodlatte - Professional Services
Fa'tade Advance (Rich Mardian & Carey & Kelsey Properties)
Security Advance (CASS. LLC & Jefferson Street Properties)
Security Grant: Jefferson Street Properties
Fa'tade Grant: Richard Mardian
Security Grant: CASS, LLC
Fa'tade Grant: Carey & Kelsey Properties
. Hookup Advance (Henry Street Roanoke Partners, LP)
Hookup Rebate: Henry Street Roanoke Partners, LP
Security Advance (CASS. LLC & Roanoke Higher Education Ctr)
Security Grant: CASS, LLC
Security Grant: Roanoke Higher Education Center
EDA Grant: Taubman Museum of Art
Fa'tade Advance: Goodwill Industries of the Valleys, Inc.
Security Advance: Interactive Achievement, Inc.
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
Commercial Money Market
Balance Forward: (last statement)
Interest
Deposit - Bond Issuance
(Lutheran- $6,030.21 & Carilion- $140,441.47)
Interest
Deposit
Interest
Fee for Performance Agreement
Interest
Interest
Interest
Deposit
Money Transfer Out - B&A
Interest
Deposit
Interest
Interest
Interest
Interest
Entrepreneurial Grants
wesiport Axle Performance Agreement
Interest
Interest
Interest
Interest
Interest
Balance this statement
I nterest Inform alion:
Current Monthly Annual percentage yield earned:
Interest Paid to Date: Fiscal Year
July 2008-June 2009
. ____.,__D~it~ "u.C.redits .. --[)"!~- .._ B"I"r:lce__,,
$15.000.00 1/10/08 $6,500.90
$25,000.00 1/28/08 $31,500.90
$25,000.00 1/28/08 $6,500.90
$50,000.00 1/30/08 $56,500.90
$2,500.00 1/30/08 $59,000.90
$25,000.00 2/12/08 $34,000.90
$40.936.87 2/26/08 $74,937.77
$15,936.87 3/4/08 $59,000.90
$2,500.00 3/4/08 $56,500.90
$25.000.00 3/6/08 $31,500.90
$1,000.00 3/18/08 $32,500.90
$25,000.00 3/25/08 $7,500.90
$1.000.00 5/9/08 $8,500.90
$1,000.00 6/5/08 $9,500.90
~ 6I3eIG8 ~
$12.540.61 6/30/08 $22,041.51
$5.00 7/1/08 $22,036.51
$550.00 7/1/08 $21,486.51
$7,423.42 7/14/08 $28,909.93
$139,335.11 7/14/08 $168,245.04
$1,000.00 7/16/08 $169,245.04
$7,423.42 7/17/08 $161,821.62
$6,312.17 7/22/08 $155,509.45
$24,061.67 8/1/08 $179,571.12
$1.000.00 8/1/08 $180,571.12
$500.00 8/4/08 $180,071.12
$8,616.67 8/4/08 $171,454.45
$500.00 8/4/08 $170,954.45
$15,445.00 8/4/08 $155,509.45
$3,100.00 8/19/08 $158,609.45
$3,100.00 8/19/08 $155,509.45
$1,000.00 9/4/08 $156,509.45
$500.00 9/4/08 $156,009.45
$500.00 9/4/08 $155,509.45
$50,000.00 9/25/08 $105,509.45
$16,538.50 10/31/08 $122,047.95
$162.00 10/31/08 $122,209.95
$122,209.95
Date Balance
Opening Date 6/30/07 $80,694.35
Debits Credits
$546.97 7/31/07 $81,241.32
$146,471.68 7/19/07 $227,713.00
$860.63 8/31/07 $228,573.63
$1,500.00 9/15/07 $230,073.63
$783.21 9/30/07 $230,856.84
$4,700.00 10/26/07 $235,556.84
$879.09 10/31/07 $236,435.93
$787.04 11/30/07 $237,222.97
$815.98 12/31/07 $238,038.95
$15.000.00 1/10/08 $253,038.95
$25,000.00 1/28/08 $228.038.95
$817.21 1/28/08 $228,856.16
$25,000.00 2/12/08 $253,856.16
$631.02 2/29/08 $254,487.18
$666.20 3/31/08 $255,153.38
$597.69 4/30/08 $255.751.07
$571.76 5/30/08 $256,322.83
$50,000.00 $206,322.83
$50,000.00 $156,322.83
$592.14 6/30/08 $156,914.97
$593.51 7/31/08 $157,508.48
$556.50 8/29/08 $158,064.98
$615.40 9/30/08 $158,680.38
$551.66 10/31/08 $159,232.04
$159,232.04
2.54%
$2,317.07
".
MINUTES OF A REGULAR MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
January 21,2009
Directors present:
Chris Berry
Dennis R. Cronk
Linda Davis Frith
F. Gordon Hancock
C. E. Hunter, III
A. Damon Williams
Directors absent:
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, JI.; Brian Brown, City of
Roanoke Economic Development Division Administrator; Lindsay Hurt, City of
Roanoke Economic Development Division Specialist; Jill M. Hume, Bella Vita
Holdings, LLC; and Roger N. Neal and R. Neal Keesee, JI. of RTDD Properties,
LLC, Market Street Partners, LLC and T. P. Properties, LLC.
Chairman C. E. Hunter, III called the meeting to order at 8:05 a.m. and declared that a
quorum was present.
On motion by Mr. Hancock and seconded by Mr. Williams, the Authority
unanimously approved the minutes of the December 3, 2008 special meeting.
On motion by Mr. Cronk, seconded by Mr. Hancock, the Authority voted 6-0 to
approve a Fa~ade Grant for Bella Vita Holdings, LLC in the amount of $19,255.50,
being the lesser of (1) one-third of the costs of improving the fa~ade to the building
located at 301 6th Street, or (2) the maximum grant amount of $25,000.00, with the
construction to be completed on or before September 1, 2009 and the grant funded on
or before December 1, 2009 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fa~ade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
On motion by Mr. Cronk, seconded by Mr. Hancock, the Authority voted 6-0 to
approve a Fa~ade Grant for RTDD Properties, LLC in the amount of $20,077.99,
being the lesser of (1) one-third of the costs of improving the fa~ade to the building
located at 9 Salem Avenue, S.E., or (2) the maximum grant amount of $25,000.00,
with the construction to be completed on or before August 1, 2009 and the grant
funded on or before September 30, 2009 with the requirement that the Economic
Development Specialist review the documentation supporting each expenditure to
1
ensure compliance with the Fayade Grant guidelines and report back the final amount
to the Board as soon as the project is completed.
The Authority was presented a fayade grant application from Market Street Partners,
LLC for renovations of a property at 10 Market Street, S.B. Because of its proximity
and structural and business relationship to the building in the next fayade grant
application, the Authority deferred consideration until both had been presented.
In the discussion which followed, Roger R. Neal, Jr. and R. Neal Keesee, Jr.
representatives of Market Street Partners, LLC informed the Authority that while
there is one set of plans for the renovation, the buildings are physically separated,
placed on two tax parcels (with no expectation that the tax parcels be joined); that the
Market Street entrance on the first floor of the building located at 10 Market Street is
the primary entrance for the two existing and third floor to be added; that there are
two stairwells in each building as required by code; that while floors are being added
to each building a third floor will be added to the building at 10 Market Street and a
fourth floor will be added to the building at 102 Salem Avenue and the additional
floors will not be joined and that while the first floor operations may be integrated
(with the exception of a possible retail space in the Market Street building), the
operations on the upper floors of each building will be independent.
On motion by Mrs. Frith, seconded by Mr. Hancock, the Authority voted 5-1 to
approve a Fayade Grant for Market Street Partners, LLC in the amount of
$18,971.44, being the lesser of (1) one-third of the costs of improving the fayade to
the building located at 10 Market Street, S.B., or (2) the maximum grant amount of
$25,000.00, with the construction to be completed on or before August 1, 2009 and
the grant funded on or before September 30, 2009 with the requirement that the
Economic Development Specialist review the documentation supporting each
expenditure to ensure compliance with the Fayade Grant guidelines and report back
the final amount to the Board as soon as the project is completed.
On motion by Mr. Cronk, seconded by Mrs. Frith, the Authority voted 6-0 to approve
a Fayade Grant for Market Street Partners, LLC in the amount of $25,000, being the
lesser of (1) ~me-third of the costs of improving the fayade to the building located at
102 Salem Avenue, S.B., or (2) the maximum grant amount of $25,000.00, with the
construction to be completed on or before December 1, 2009 and the grant funded on
or before January 31, 2010 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fayade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
On motion by Mr. Hancock, seconded by Mrs. Frith, the Authority voted 6-0 to
approve a Fayade Grant for T. P. Properties, LLC in the amount of $11,000, being
the lesser of (1) one-third of the costs of improving the fayade to the building located
at 303 Jefferson Street, or (2) the maximum grant amount of $25,000.00, with the
2
.'
construction to be completed on or before August 1, 2009 and the grant funded on or
before September 30, 2009 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fa~ade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
On motion by Mr. Hancock, seconded by Mr. Williams the Authority voted 6-0 to
grant an extension to RTDD Properties, LLC for its fa~ade grant application that was
approved on July 18, 2008 to complete the project by March 31, 20Q9 with funding to
be completed by May 30, 2009.
The City staff then demonstrated plans to make amendments adding acreage to the
City's Enterprise Zones, which were discussed by the Authority.
On motion by Mr. Cronk, seconded by Ms. Frith, the Board of Directors voted 6-0 to
go into a closed meeting to discuss a prospective business or industry which had not
previously publicly announced plans to re-Iocate in the City of Roanoke.
On coming out of the executive session, the directors, by roll call vote indicated that
they had only discussed matters lawfully excluded under the foregoing closed
meeting motion.
Mrs. Frith presented the financial report through December 31, 2008 a copy of which
is attached hereto. After review of the financial report, on motion by Mr. Cronk and
seconded by Mr. Hancock, the Authority unanimously received the financial report.
There being no further business, Mr. Hunter adjourned the meeting at 9:15 a.m.
Attachments (1):
1) Financial Report dated as of December 31,2008.
3
Economic Development Authority
Board of Directors Financial Reprot
Fiscal Year July 1 2008 -June 30 2009
Period Ending December 31, 2008
CHECKING ACCOUNT (Bank of America)
_____._____..._ _u.
Transfer Out - Money market
Transfer In From Money Market
Falfade Grant: Suzun Huges
Facade advance (City -Suzun H & SERCAP)
City Advance Performance (United Health: Job Creation)
Transfer Out - Money market
Facade advance (City -Musslewhite & Chapman)
Falfade Grant: Musslewhite
United Health payment: Job Creation
Falfade Grant: SERCAP
Precision Tech Repayment
Falfade Grant: Chapman
Precision Tech Grant Repayment
Precision Tech Grant Repayment
PreGisieR TeG~ CreAt Repa,'",eRt
Lutheran Homes
Precision Tech Grant Repayment Chargeback Fee
VaRISK 2 Group Uability Insurance
Falfade Grant: Black Dog Properties
Carilion IDA Bond Payment
Precision Tech Grant Repayment
Falfade Payment: Black Dog Properties
Glenn, Feldmann, Darby & Goodlatte. Professional Services
Falfade Advance (Rich Mardian & Carey & Kelsey Properties)
Security Advance (CASS, LLC & Jefferson Street Properties)
Security Grant: Jefferson Street Properties
Falfade Grant: Richard Mardian
Security Grant: CASS, LLC
Falfade Grant: Carey & Kelsey Properties
Hookup Advance (Henry Street Roanoke Partners, LP)
Hookup Rebate: Henry Street Roanoke Partners, LP
Security Advance (CASS, LLC & Roanoke Higher Education Ctr)
Security Grant: CASS, LLC
Security Grant: Roanoke Higher Education Center
EDA Grant: Taubman Museum of Art
Falfade Advance: GoodWill Industries of the Valleys, Inc.
Security Advance: Interactive Achievement, Inc.
Falfade Advance: (Goodpasture Properties. LLC & Jefferson St Properties, LLC)
Falfade Grant: Jefferson Street Properties
Falfade Grant: GoodWill Industries of the Valleys, Inc.
Valley View Mall performance agreement payment - EDA
Foti, Rynn. Lowen & Co. - Audit payment for June 30,2007
Falfade Grant: GOOdpasture Properties LLC
Valley View Mall performance agreement payment
Precision Technology grant repayment
Security Grant: Interactive Achievement
Advance: (Techne Mech. WFS Hookup, 202 Security. Antique Blue Falfade)
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
Commerciai Money Market
Balance Forward: (last statement)
Interest
Deposit - Bond Issuance
(Lutheran- $6,030.21 & Carilion- $140,441.47)
Interest
Deposit
Interest
Fee for Perform an ce Agreement
Interest
Interest
Interest
Deposit
Money Transfer Out - B&A
Interest
Deposit
Interest
Interest
Interest
Interest
Entrepreneurial Grants
Westport Axle Performance Agreement
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Balance this statement
Interest Information:
Current Monthly Annual percentage yield earned:
. .__QeEi~__ ....Credits....
$15,000.00
$25.000.00
$25.000.00
$50,000.00
$2,500.00
$25,000.00
$40,936.B7
$15,936.B7
$2.500.00
$25,000.00
$1,000.00
$25,000.00
$1,000.00
$1,000.00
~
$12,540.61
$5.00
$550.00
$7,423.42
$139,335.11
$1.000.00
$7,423.42
$6,312.17
$24,061.67
$1,000.00
$500.00
$B,616.67
$500.00
$15,445.00
$3,100.00
$3.100.00
$1,000.00
$500.00
$500.00
$50,000.00
$16,53B.50
$162.00
$3B,350.62
$13,350.62
$16,53B.50
$313,604.55
$2,700.00
$25,000.00
$313.604.55
$1,000.00
$162.00
$4.2B5.00
Opening Date
Debits
Credits
$546.97
$146,471.6B
$B60.63
$1.500.00
$7B3.21
$4.700.00
$B79.09
$7B7.04
$B15.9B
$15.000.00
$25.000.00
$B17.21
$25.000.00
$631.02
$666.20
$597.69
$571.76
$50,000.00
$50,000.00
$592.14
$593.51
$556.50
$615.40
$551.66
$433.52
$471.95
2.03%
Interest in 2008
_ [)ate_..___Balance_
1/10/08 $6,500.90
1/2B/OB $31.500.90
1/2B/OB $6,500.90
1/30/0B $56,500.90
1/30/0B $59,000.90
2/12/0B $34,000.90
2/26/0B $74,937.77
3/4/0B $59.000.90
3/4/0B $56.500.90
3/6/08 $31,500.90
3/1B/OB $32,500.90
3/25/0B $7,500.90
5/9/0B $8,500.90
6/5/08 $9,500.90
6IdQIQ8 ~
6/30/08 $22,041.51
7/1/0B $22,036.51
7/1/08 $21,486.51
7/14/08 $28.909.93
7/14/08 $168.245.04
7/16/08 $169,245.04
7/17/0B $161,821.62
7/22/08 $155,509.45
8/1/08 $179,571.12
8/1/0B $180,571.12
B/4/08 $180.071.12
B/4/0B $171.454.45
8/4/0B $170,954.45
8/4/08 $155,509.45
8/19/08 $158,609.45
B/19/0B $155,509.45
9/4/0B $156,509.45 .
9/4/08 $156.009.45
9/4/08 $155,509.45
9/25/08 $105.509.45
10/31/08 $122,047.95
10/31/08 $122,209.95
11/12/08 $160.560.57
11/12/08 $147,209.95
11/17/08 $130,671.45
11/21/08 $444,276.00
11/21/08 $441,576.00
12/5/0B $416,576.00
12/5/08 $102,971.45
12/8/08 $103,971.45
12/26/0B $103.809.45
12/29/08 $108.094.45
$108,094.45
Date
6/30/07
Balance.
$80,694.35
7/31/07 $B1.241.32
7/19/07 $227,713.00
8/31/07 $228,573.63
9/15/07 $230.073.63
9/30/07 $230,856.84
10/26/07 $235,556.84
10/31/07 $236.435.93
11/30/07 $237,222.97
12/31/07 $23B,038.95
1/10/08 $253,038.95
1/2B/08 $22B,038.95
1/28/08 $228.856.16
2/12/0B $253,856.16
2/29/08 $254,487.18
3/31/08 $255,153.38
4/30/08 $255,751.07
5/30/08 $256.322.83
$206.322.83
$156,322.83
6/30/08 $156,914.97
7/31/0B $157,508.48
8/29/08 $158,084.98
9/30/08 $158,680.38
10/31/08 $159,232.04
11/28/0B $159,665.56
12131/0B $160,137.51
$160,137.51
,
Interest Paid to Date: Fiscal Year
July 200B-June 2009
$7,098.56
$3.222.54
MINUTES OF A REGULAR MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
March 18,2008
Directors present:
Chris Berry
Dennis R. Cronk
Linda Davis Frith
F. Gordon Hancock
C. E. Hunter, III
A. Damon Williams
Directors absent:
S. Deborah Oyler
Also present at the meeting were: Patrick R. Kelly, Counsel to the Authority; Lindsay
Hurt, City of Roanoke Economic Development Division Specialist; Ian Shaw, Senior
City Planner, City of Roanoke Planning, Building & Development Department;
Dwayne Bennett, Executive Vice President, Foot Levelers, Inc.; D. Jeffrey Parkhill,
Hughes Associates Architects; and William K. Churchill, II LLC.
Chairman C. E. Hunter, III called the meeting to order at 8:07 a.m. and declared that a '
quorum was present.
On motion by Mr. Cronk and seconded by Mr. Hancock, the Authority unanimously
approved the minutes of the January 21,2009 regular meeting.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Williams, the Authority unanimously received the financial report dated as of
February 28, 2009, a copy of which is attached to these minutes.
On motion by Mr. Hancock, seconded by Mr. Berry, the Authority voted 6-0 to
approve a Fac;ade Grant for Johnstone Supply in the amount of $8,600.00, being the
lesser of (1) one-third of the costs of improving the fac;ade to the building located at
2026 Salem Avenue, S. W., or (2) the maximum grant amount of$25,000.00, with the
construction to be completed on or before August 1, 2009 and the grant funded on or
before September 30, 2009 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fac;ade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
On motion by Mr. Cronk, seconded by Mr. Hancock, the Authority voted 6-0 to
approve a Fac;ade Grant for 112, LLC in the amount of $4,166.67, being the lesser of
(1) one-third of the costs of improving the fac;ade to the building located at 419 Salem
Avenue, S. W., or (2) the maximum grant amount of $25,000.00, with the
1
construction to be completed on or before August 1, 2009 and the grant funded on or
before September 30, 2009 with the requirement that the Economic Development
Specialist review the documentation supporting each expenditure to ensure
compliance with the Fa9ade Grant guidelines and report back the final amount to the
Board as soon as the project is completed.
Lindsay Hurt briefed the Authority on fa9ade improvement extension request
submitted on behalf of Witz Big Lick. Witz Big Lick, earlier in the week, provided a
written request for an extension in which it would be required to complete previously
approved (work until December 31, 2009). It was noted that the fa9ade improvement
request was approved in the amount of$13,942.27 in April of2008. It was noted that
prior extensions have been provided only for delays in construction not for
debilitating economic conditions as cited by Witz Big Lick as the basis for its
extension request and it was also noted that the deadline for the completion of the
fa9ade improvement work was the end of December 2008. On motion by Mr. Hunter,
seconded by Mr. Hancock, the Authority voted 6-0 to deny the fa9ade grant extension
request submitted by Witz Big Lick.
Lindsay Hurt reported on continuing efforts to expand the current Enterprise Zone. It
was noted that the City had approved the changes and they were to be submitted to
the Commonwealth. It was further noted that a map of the improvements was
completed or was being completed and was available for review. The Authority
asked to be provided a copy of the map of any changes as well as the application for
expansion of the Enterprise Zone submitted to the Commonwealth. It was confirmed
that all modifications would be retroactive to January 1, 2009. It was further noted
that the application would be submitted to the Commonwealth in either late April or
early May of 2009.
Wayne Bennett, Executive VP of Foot Levers submitted a request for Authority
funding for a portion of the cost associated with a parking lot expansion and
improvement being undertaken in order to meet and expand the Foot Levelers' ability
to employ its current personnel and expand its personnel base. It was noted that the
property involved in the parking lot expansion was not within an Enterprise Zone
which provides for parking expansion reimbursement. Rather, the affected property
is immediately adjacent to such an Enterprise Zone. Drawings of the planned and
ongoing expansion efforts were provided for review showing that the new lot would
significantly expand the facility's parking capacity. It was noted that the work was
ongoing and approximately 20% complete as of this date. During 2008 Foot Levelers
grew its employee base significantly through both organic growth and the acquisition
of F ootmaxx, a Canadian based competitor. In connection with this acquisition, a
number of positions were moved to Roanoke. During the last year, Foot Levelers
added approximately 156 employees, many of which are employed at or work out of
its Roanoke facilities. Additionally, during the last year, Foot Levelers more than
doubled its payroll. Foot Levelers is now contemplating other business developments
which may allow it to further expand its local workforce. In order to .accommodate
2
both increased production and increases in its personnel base, Foot Levelers is also
considering additional capital improvements to its current facility. The Authority
made a finding of fact that Foot Levelers made capital improvement investments in
excess of $1 million during the last year and showed evidence of a high likelihood of
additional substantial capital improvements during the next few years. The Authority
also found as a matter of fact that Foot Levelers doubled its personnel base by adding
approximately 156 employees during the last year. The Authority also found that
Foot Levelers doubled its payroll in the last year and its personnel expansion and
related payroll increases have had a substantial positive economic impact upon the
City of Roanoke. The Authority also found as a matter of fact that Foot Levelers
proposed an ongoing parking lot expansion would amount to a capital improvement in
excess of $170,000. Finally, the Authority found as a matter of fact that Foot
Levelers proposed improvements have had and will continue to have a positive
impact in promoting economic development wi~hin the City of Roanoke and the
surrounding region. Based upon Foot Leveler's proven and significant positive
economic impact upon the City of Roanoke and the region and the foregoing
representations by Mr. Bennett, it was determined by the Authority that a
performance agreement would not be required. On motion by Mr. Cronk, seconded
by Mr. Williams, the Authority voted 6-0 to expend $25,000 in support of Foot
Levelers' ongoing and continuing parking lot expansion. In its adoption of the
motion, the Authority made a legislative finding that such a program will promote
economic development and it made the above mentioned findings of fact and a
legislative finding that such a program will promote economic development in
accordance with the provisions of Virginia Code Section 15.2-4905.
Jimmy Butler of First Citizens Bank spoke briefly with the Authority about how his
bank would typically process loans requested in connection with the Authority's
Entrepreneur Grants: Loan Collateral Program. It was noted that the Authority's loan
assistance could be provided by issuing a guarantee up to a prescribed amount.
However, if the Authority either does not want to serve as a guarantor or cannot serve
as a guarantor, an alternative solution is the providing of a specified sum as collateral
for the loan. Under these circumstances, the collateral amount would be secured as a
deposit with the lending institution and returned to the Authority once the loan
expired or was repaid. It was noted that while this solution provides the Authority
with additional flexibility it does tie up Authority assets for the period of the loan. It
was further noted that typically supplemental collateral for business loans is not
determinative of whether or not a loan will be issued. It was further noted that
typically banks will not allow a collateralizing person or entity to make the deposit
subject to certain conditions. For example, the Authority probably would not be able
to require the return of its deposited collateral if a borrower moved their business to
another location. Additional discussions regarding the SBA's plans to increase a
guarantee's limits were had. The question of the affect upon these guarantee
increases upon the Authority's grant program was considered. Additional discussion
on challenges to program participation were discussed. It was determined that
current marketing and publicity efforts were sufficient and needed to be continued in
3
order to promote the program and encourage additional applicants to take advantage
of this loan assistance.
Ian Shaw of the City of Roanoke, spoke briefly on the Brownfields Revolving Loan
Fund. At that time, it was indicated that the majority of the available federal funds
will likely be applied towards designated projects including significant sums
designated for planned asbestos abatement programs. It was also predicted that an
application would be submitted by Carilion in connection with its planned expansion
I
and related environmental clean up. The specific role ofthe City in administering and
overseeing this program was discussed. It was clarified that the Authority's only role
in this program was as a conduit and that the City would continue to provide the
program's administrative oversight. It was indicated that the program would be run in
a manner not dissimilar to the fa<;ade grant program, with the City taking and
processing grant applications and making a reconunendation to the Authority
regarding grant approval. Furthermore, the City would oversee program
administration throughout the clean up period and would confirm program
compliance. A copy of the positions outlined by Ian Shaw was provided and is
attached hereto. Questions regarding whether or not the Authority could be
indemnified in connection with the issuance of grant funds was asked. It was noted
by the City that such provisions could be included within the agreement drafted by the
City and reviewed by the Authority's counsel. Additionally, the possibility of the
Authority's oversight costs being passed through to the program's applicant were
discussed. It was noted that certain expenses mayor may not be reimbursable
through the program. However, it was proposed that wherever possible, all grant
agreements include a provision that passes through the Authority's out of pocket
expenses to the grant applicant.
In connection with various matters being discussed during the meeting, it was
discussed that the Authority's insurance coverage needs to be examined to make sure
that it is sufficient to provide the Authority with the appropriate level of coverage.
The Authority asked counsel to review the Authority's current insurance agreement(s)
and confirm that the Authority's recent scope of activity is covered.
Chris Berry made reference to a program proposal a copy of which he provided to the
members of the Authority for their review and consideration. It was asked that the
Authority review this proposal so that its terms can be discussed during a later
meeting.
There being no further business, J\.1r. Hunter adjourned the meeting at 9:23 a.m.
Attachments (2):
1) Financial Report dated as of February 28,2009.
2) Review of Brownfields Revolving Loan Fund
4
Economic o.wlopm.nt Authority
Boa~ of Directol$ Financ:ial Report
Fiscal YearJuy 1 2008 -.1tr1t: 30 2()()9
Period Ending ~.;.mberS1. zooe
CHECKING ACCOUNT (Ban., of America)
Tr.a.rsiuOul- Morey market
Tr.a.rs~r In From Money Malkel
FaiVada Grant" Su::un H~
Facade ad\3rx:& {City ..su::::un H & SERCAP}
City Ad'.3nc:6 Perfurmanc:e (Unit~ HeaJth: Job Creation)
TrarsMr Out - Money market
Facade ad-.ance (City _Musslewhile & Chapman}
FaiVade Grant. ML.eslewhite
United Health payment" J.:lb Creatbn
Faltade Granl: SERCAP
Pre"ision Tech Repayment
Faltade Gr.a.nt. Chapman
Pre!:i$t:ln Tech Grant RepaYm9nt
Pl8cision Tech Grani Repaym&nt
f)~;."',~T ~'" r; . o~r~'-_~""
Luth6r.m Homes
Pl8c~ion Tech Grant Repayment Chargebac!" Fee
VaRJSI\ 2 Group liability lrcur.m:;:e
FaiVade Granl 8lac.. DJg Pro~rties
Carill:m IDA Bord Paym~nt
PI8Clsion T~h Grant ReopaYlTl&r4
Fa~ade Payment Blac!" Dog Pn;;p&rtie~
Glenn Feldmann. Ocirby & GoodJatte - Professional S6ro.1Ces
Feltade Advance (RICh Mardlan & Carey &. I\.el$ey Propertlec)
Securit~ Advanc& (CASS. LLC &. J6fl8rsonStmet Properties)
S&Curity Grant Jefi8/S0n Streel Prcperues
Fayade Grant Richard MardlCln
Security Gtant. CASS LLC
Fa(.ade Grant Carey & Kels6y Properties
HootupAdvan:::e (Henry Street Roanol-..& Partnen:. LP~
Hool-..up Rebate. Henry Street Rcanol-..e Partners lP
Security Ad\Qnc6 {CASS, LLC & Roanol.e Higher EdtX:ation Cltl
Security Gtant" CASS LLC
Security Grant: Roanol-..e Higher Edl,.Cation Center
EOA Grant Taubman Ml.Seum of Art
Fa~ade Ad1,Qn::e Goodwill IrdLStnet. oithe Valleys. Inc.
Seo:.urny Ad\Qnce Interactrw Achie\oe'lTl9nt Inc
. Fa"ade Ad\oQnce (Goodpastu~ Prtlpertiert.. LLC & Jelim;on SI Propertl9~. LL.C)
FayadE'l Gtant Jefferson Street Properties
Fa~ade Gtant Goodwilllrd~tries of the Valley!:. In:::
Vall~y View Man ~rbm'larr.6 agJe&m&nl payment. EOA
Fob. Flynn lo'Mtn & Co - Audit payment lOr June 30 2007
Fa~ad& Gtanl Goodpa!:ture PropertIes LLC
Valley View Mall pelbrmance agreemert payment
PreCISion Technology grant repayment
Security Granl. Int&lacti'.v Achie\8m&r4
Ad\Qn:e I!echre f\.-15ch WFS tbokup. 202 Security. Antique Bh.~ FaiVadeo)
Security Advance' GASS LlC & Project Four LLC
WFS Hoo!"up Rebate: Technllo ~.Aecharucal
Fa~ade grant. AntiqlP Bite LLC
202 MSC LLC .
Pl9crsion Techrology gtant ~payment - to City
Favade grant balance - to City
Fu'tl Suppr&St:lOn Retrofit ad\Qnce CASS LLC
FaiVade Ad..ence 2o:! MSC LLC & Project FoUl LLC
Fj~ Supprett:ion & Securlt.... grant. CASS LLC
Sec.urity Gl8nt Project Four LLC
FaiVade Grant Project FOUl LLC
FayadE< Grant 202 MSC LLC
IMD In-.estm&nt Group Perbrrnanc& Ag1gement ad\Qo:e
~
515000 00
52 S. 000 00
525.0J0,OO
$1S.0Je.87
S2 roo.DO
525.000.00
525.000.00
S""'OO
$8.61667
5oo0.0D
51 &.44S.00
$3.10000
$EOO.OO
5500 00
S SO, 000 00
$13.3s::l.62
$16.538 50
S2.700 DO
$25.000.00
S313.tlO4 5So
$1.51500
52.270.00
$500.00
55.000 00
$1.60000
51.roo 00
S roo 00
$25000 OCr
$25 DOO DO
Credils
$25.000.00
$oo.avo.co
52.:00.00
$40 036.87
$1.000.00
$1.000.00
$1.000.00
~
$12 ScI061
$5.00
$5$.00
$7.423.42
$130.33511
$1000.00
$7.423.42
56.312.17
$24.061.67
51.000 00
$3 10U 00
51.000 00
516.53850
$162.00
$38.350 62
$~'S.OO,l 55
$1.000.00
$16200
54.265.00
$1000 00
$1.00000
$50.000 aD
$522. 542.16
ll>Il 8ala1"C9
1i10/08 S6.5OO.00
1.':2S108 $31.5')[).~
1/28108 $6.500.00
11'30/08 555,5OO.QO
1130108 $SQ.OOO.OO
2/12/08 $U.OOO.OO
2120fOB $74.037.77
S/.;{08 S~.OOO.OO
314108 $50.500.00
SI05I08 $31,500.00
3.'18108 S32.5OO.00
3,'25108 S7.5OO.00
'-'0108 $8.500.00
6fS/08 $Q.OOO.,"O
""""'" -=
6130108 $22.Q.l151
7/1108 S~2.03e 51
711108 $21.400.51
7!14108 $28.110O.03
7/14108 $168.245.04
7/16108 5160.245.04
7/17108 $161.821.62
7:22108 $155.!1Y.145
6!1108 517{1.571 12
6/1108 $180.571 12
Sl.HOe $160.071 12
6'4108 5171.454 45
8/4108 $17D.g54.45
8/4/08 5155.50045
8/10108 $158.oog.45
8/10108 5155.50045
0/4/08 $156.5/Xl45
"'4/06 $156.00045
0/4108 $155.00045
0,/25108 5105.f:OO 45
10/31108 5t22 047 95
10131108 $1~.200 05
11/12108 5160,500 57
11/12/0B 5147 20g 05
11/17!O6- $130.671 45
11!211Oe S:.144.27e 00
11/21/08 $4.11 &le 00
12!5108 5416.57600
12!5IQB $102.(171.45-
121SfOO $103.071 4S
12/26!08- $103.800 45
12f2Q!Oe $108.0~ 45
1!6100 5100 O~4 45
1m~ $107.571;1 45
1181O~ $105_300045
1':;3100 $104 BOP 45
1:20fOO SO~ SWAt'.
1l20/0~ 5~e. 11" 45
1/22m~ 51iY.J 11"45
1,''261(Yci 514Q 110.45
1r.!71O~ $147 61Q 4;5-
1!27f()Q $14711l.l,45
1r.!1![l~ $12211" 4S
1127100 $07.11" .l5
1.':27100 $610.001.61
Balal'lOe thicaaum.nt
INVESTMENT ACCOUNT (Vallev Banl-..l
Commercial Moneo~' Martet
Balan.:.@< FOlVlilld (last slatemecntl
Inte-rest
Df,posit- Bord Issuance-
(lIiMra~ sa 030 ~1 s.. Carib~ 5140.4-11.47\
Interest
Deposit
Interest
FO(o for Petbrman.:.s Agl8&rTM>nt
Interest
Interest
Interest
[\!.p:lSlt
MOrBy Trarcfur Out - 8&A
Inl6resl .
Dep-:lsit
Interesl
Inle~st
Interest
Int6resl
Entrep~lY.'unal Gtanls
INectpori A~~'!- F'e.nm-.3n:e A~reerMnt
'nl~re.st '
Interest
Interes\
Inlsret:t
Int~rest
Inl~n;st
Irrt!lol'est
Inl&fM.1
Interest
Bala~ lhiccbtllm_nt
Im.rw.d; InfOrmatiQI1:
CU:TBnt Monthly AMual ~r:.enlag5- ~'i5Ij earrbd
Intsrest Paid Ie. C'ale Flt:cal Year
July 2QOS..Ju~ 20y.J
Q2!ill!;,
$2500000
S5J.OW DO
S&i.OJO 00
1i~'9
53.~5S,8~
$80.710.30
lii!! ~
Opeoni~ Oat& ~!aOI07 seD eQJ 3E-
~
s~eg7 7.'31/07 $81.241 32
$14e.471.68 7.'1~f07 $:27.71300
S800 OS 6!31;O7 5~5. 573 63
$1.9.)000 ":15/07 $230.073 63
$753:~1 0.'30/07 5230.656 84
$4 700 DO 10/2e./07 5:!3:-.556 84
587".00 10!31i07 $23!;.435 03
5iBi 04 111$0;07 5237.:2:l 07
5S15Q8 12.'31:0; 5238.038 "5
$15.000.00 1;10'08 ~53 038.05-
1i2SrOB 52:2803$.05
$81721 1:28.108 5~8 856 1~
$25000.00 2/t2;08 $253.656 16
5631 02 2/20108 S2~ 487 18
S66e.20 3131/08 5255153 3S
5s;.75" .V30iOa 525:-751 07
55717e 5,130105 S256 32~ 83
S20e.; 3:~ 83
51re 3:2:' 6S
5500 1~ 0130/05 $1513.P14 ~7
$5;;13.51 7:"31/08 S157.&lS.-1&
S55ei 00 6f2Q!08 $153.004 oe,
S615-10 Q!30i08 $15S.0SD 35
$551 M 1Qi31!OS S1:Q.2320.:
S43S 52 11'26''05 S1~.M5Y.i
$.171.P5 t2!31iOB $1eO.137 51
SS3Q ~ 1,'30iO,<, 5100.518 O~
$35E.73 2127'W $160.87382
$1l5O.S73.e.2.
1m.l'8u in 2OQ8
S7.a:w.S7
REVIEW OF BROWNFILED REVOLVING LOAN FUND
Economic Development Authority Meeting
March 18, 2009
1. Overview of City's Brownfield Program
a. Program and types of funding available
b. Uses for the revolving loan fund grant
,
2. Why is the EDA involved
3. City staff role
a. Establish eligibility, application and screening process in
conjunction with EDA's counsel
b. Establish loan/grant agreements in conjunction with EDA's counsel
c. Administer the accounting/management process (banks)
d. Require participation in recognized cleanup programs and require
approval of plans before start of work/availability of funds
e. Establish process to ensure work is properly completed
4. Default situations
a. Reasonable efforts to enforce provisions of grant agreement
b. Show money spent through default period relates to work actually
performed
c. Secure the site to ensure public safety (e.g., fence, signs) and notify
EPA
The redevelopment
of underused
industrial and
commercial
properties is as
strategic economic
development
initiative from the
City's
Comprehensive
Plan
Recycling land is
critical for
sustained growth as
readily developable
land in the City has
been used.
Recycling land
allows for:
1. Creation of
amenities such
as the Roanoke
River Greenway.
2. Residential and
commercial
infill.
3. Strengthening
existing
industrial
corridors.
BROWNFIELD REDEVELOPMENT
PROGRAM
~':~~
Example:The Riverside Center is being
developed on a former
railroad facility.
What are Brownfields?
Brownfields are previously developed properties (typically industrial) that
have not been reused due to real or perceived environmental issues.
Why reuse Brownfield sites?
Recent trends show that businesses and individuals prefer to locate in
vibrant urban areas. As the City's economy continues to shift from rail,
and manufacturing to services, and technology it is critical to recycle
underused property into new, productive uses.
What are Public and Private Sector Roles?
The City does not have the means or interest to unilaterally redevelop
brownfield sites. Rather partnerships between the private sector, public
sector and community organizations are sought to develop projects that
are mutually beneficial.
How can the City help?
The City's main role for brownfield redevelopment is to facilitate projects
and offers support for redevelopment of brownfield sites:
· Financing - Grant funds for environmental assessment, no-
interest loans for cleanup, various tax abatement programs for
rehabilitation and new construction, and other economic
development incentives.
· Development Assistance - Review proposed development and
cleanup measures for consistency with City code requirements
early in the process.
· Marketing and Identification - The City is developing an inventory
of brownfield sites and can assist owners in marketing property
and developers in locating sites.
(Continued on Back)
SMART GROWTH STARTS IN THE CITY
The City-Wide,
Brownfield
Redevelopment Plan
identifies nine
historically
industrial corridors
where
redevelopment is
likely to occur.
The City will also
assist with
revitalization of
scattered properties
such as former
service station or
dry cleaners.
BROWNFIELD REDEVELOPMENT
PROGRAM
How do you access City support?
Roanoke is committed to supporting redevelopment and infill projects,
large or small, that advance the goals of the City's Comprehensive Plan,
Vision 2001-2020. Please direct inquiries to:
Ian Shaw, Senior City Planner, ian.shaw@roanokeva.Qov, (540) 853-5808
The earlier the City is contacted the more responsive we can be in
identifying funding sources and working to coordinate proposed
redevelopment plans with the City's development review process.
Where are the sites and what types of projects are encouraged?
A City-Wide Brownfield Redevelopment Plan has been adopted by City
Council that identifies nine brownfield corridors and the types of
redevelopment projects appropriate for each area. There are three broad
goals for recycling land in the City to provide opportunities for new
amenities, urban infill, and continued industrial use:
1. Create a green corridor along the Roanoke River with supporting mix
of residential and commercial uses.
2. Mixed infill in core neighborhoods to support new housing and
business opportunities.
3. Strengthen existing industrial corridors.
Brownfield Corridors
D Roanoke River Corridor West
o Roanoke River Corridor Central
o Roanoke River Corridor East
o Hollins/Plantation Corridor
o statesmanfRCIT Corridor
o Rail Corridor Shenandoah.
o Rail Corridor Norfolk/Salem
o Rail Corridor Campbell East
o Williamson Road Commercial Corridor
Reuse Objectives
Green Corridor with Mixed Residential/Commercial Development
Commercial and Residentiallrlfill
f',";';ii~ Continued Industrial Use
For additional information visit:
www.roanokeva.govjbrownfields
SMART GROWTH STARTS IN THE CITY
MINUTES OF A REGULAR :MEETING
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
April 15, 2009
Directors present:
Chris Berry
Dennis R. Cronk
F. Gordon Hancock
C. E. Hunter, III
A. Damon Williams
Directors absent:
Linda Davis Frith
S. Deborah Oyler
Also present at the meeting were: Harwell M. Darby, Jr., Counsel to the Authority;
Brian Townsend, City of Roanoke Assistant City Manager for Community
Development; Lindsay Hurt, City of Roanoke Economic Development Division
Specialist; and Worth Boone, representing Fairlawn of Jefferson, LLC.
Chairman C. E. Hunter, III called the meeting to order at 8:05 a.m. and declared that a
quorum was present.
On motion by Mr. Williams and seconded by Mr. Hancock, the Authority
unanimously approved the minutes of the March 16, 2009 regular meeting.
On motion by Mr. Williams, seconded by Mr. Berry, the Authority voted to approve
a Fa<;ade Grant for Fairlawn at Jefferson, LLC in the amount of 25,000, being the
lesser of (1) one-third of the costs of improving the fa<;ade to the building located at
415 South Jefferson Street or (2) the maximum grant amount of $25,000.00, with the
construction to be completed on or before April 15,2010 and the grant funded on or
before June 15, 2010with the requirement that the Economic Development Specialist
review the documentation supporting each expenditure to ensure compliance with the
Fa<;ade Grant guidelines and report back the final amount to the Board as soon as the
project is completed.
Brian Townsend, City of Roanoke Assistant City Manager for Community
Development; gave the Authority a status report on the IMD development,
specifically that the developer has requested an extension until September 14, 2009 to
open the Wahlgreen's Store (from April 30, 2009 as had previously been extended).
He informed the Authority that City Council anticipates granting the extension at its
April 20, 2009 meeting and will expect the Authority to take similar action at its May
4 meeting.
Lindsay Hurt gave the Authority a status report on Westport Axle. It has placed 44
employees. They will make the 2.8 mm investment by June 26, 2009 but won't be
1
able to meet the 50 job goal under the Performance Agreement. It will have to return
the funds expended pursuant to the Performance Agreement if after 5 years, the 50
jobs are not maintained. Mr. Cronk mentioned that Westport Axle is a national
company and that it has a 5 year contract with Volvo. Mr. Cronk suggested that staff
prepare a presentation suggesting a modification of the jobs requirement but give a
refund proportionately to the number of years in business in Roanoke if they close
down entirely.
On motion by Mr. Cronk, seconded by Mr. Berry, the Authority voted to extend the
completion dated to June 30, 2009 for RTDD Properties, LLC for the property at 10
Campbell Avenue and for Conrad Holdings LLC for the property located at 303
Market Street.
After review of the financial report, on motion by Mr. Hancock and seconded by Mr.
Williams, the Authority unanimously received the financial report dated as of March
30,2009 a copy of which is attached to these minutes.
The Authority received a report by Director Chris Berry on this proposal to establish a
Creative Communities Leadership Program, being a clearinghouse for independent
professionals to network and find clients. An office facility and a website were
considered as potential delivery vehicles for the program.
There being no further business, Mr. Hunter adj ourned the meeting at 9: 15 a.m.
Attachments (1):
1) Financial Report dated as of March 31,2009.
2
Economic Development Authority
Board of Directors Financial Report
Ascal Year Ju/y 12008 -June 30 2009
Period Endin9 Mar0 3d\ 2009
~ Credits
Fiscal Year 09 Beginning Balance
Precision T 8ch Grant Repayment Chargeback Fee
VaRISK 2 Group Liability Insurance
Fa<;ade Grant: Black Dog Properties
Carmon IDA Bond Payment
Precision Tech Grant Repayment
Fa<;ade Payment: Black Dog Properties
Glenn. Feldmann, Darby & Goodlatte - Professional Services
'Fa,ade Advance (Rich Mardian & Carey & Kelsey Properties)
Security Advance (CASS, LLC & Jefferson Street Properties)
Security Grant: Jefferson Street Properties
Fa9ade Grant: Richard Mardian
Security Grant: CASS, lLC
Fa,ade Grant: Carey & Kelsey Properties
Hookup Advance (Henry Street Roanoke Partners. lP)
Hookup Rebate: Henry Street Roanoke Partners, lP
Security Advance (CASS, LLC & Roanoke Higher Education Ctr)
Security Grant: CASSo lLC
Security Grant: Roaroke Higher Education Center
EDA Grant: Taubman Museum of Art
Fa<;ade Advance: Goodv>in Industries of the Valleys, Inc,
Security Advance: Interactive Achievement. Inc.
Fa,ade Advance: (Goodpasture Properties, LLC & Jefferson St Properties. llC)
Fa<;ade Grant: Jefferson Street Properties
Fa<;ade Grant: Goodv>illlndustries of the Valleys. Inc,
Valley View Mall perfonnance agreement payment ~ EDA
FoU, Rym, Lowen & Co, - Audit payment for June 30. 2007
Fa<;ade Grant: GOOdpasture Properties llC
Vaney View Mall performance "agreement payment
Precision Techrology grant repayment
Security Grant: Interactive Achievement
Advance: (Techne Mech. WFS Hookup, 202 Security, Antique Blue Fa<;ade)
Security "'dvance: CASS LLC & Project Four LLC
WFS Hookup Rebate: Techne Mechanical
Fa,ade 9rant: Antique Blue llC
202 MSC llC
Precision Techrology grant repayment ~ to City
Fa,ade 9rant balance - to City,
Fire Suppression Retrofit advance: CASS LLC
Fa,ade Advance: 202 MSC llC & Project Four LLC
Rre Suppression & Security 9rant: CASS llC
Security Grant: Project Four llC
Fa,ade Grant: Project Four LLC
Fa<;ade Grant: 202 MSC LlC
IMO Investment Group Performance Agreement advance
Glenn, Feldmann, Danby & Goodlatle - Professional Services
IMO Investment Group Perfonnance Agreement payment
Advance: Henry Street Roanoke Partners Retrofit. Susan HLghes Retrofit & WFS Hookup
Susan HLghes WFS Hookup & Fire Suppression Retrofit Rebate
Fa<;ade advance: Daniel Flynn
Security grant advance: Diamond Imports
Fa,ade Grant: Daniel Rym
Fire Suppression Retrofit grant: Henry Street Roanoke Partners
$7,423.42
56,312,17
5500,00
58.616,67
$500,00
$15.445,00
$3,100,00
$500,00
$500,00
$50,000,00
55,00
5550,00
$7,423.42
5139,335,11
51.000,00
$24.06U7
$1,000,00
$3.100,00
$1.000,00
$16,538,50
$162,00
$38,350,62
$13,350,62
$16,538,50
$313,604,55
$2,700,00
$25.000,00
$313,604,55
$1,515,00
$2,270,00
$500,00
$5,000,00
$1,690,00
$1.500,00
$500,00
$25,000,00'
$25.000,00
$1.000,00
$162,00
$4.285,00
$1.000,00
$1,000,00
$50,000,00
$522,542,16
$7,340,15
$522.542,16
~ ~ ~ ~
$50,000,00 $206,322,83
$50.000,00 $156.322,83
$592,14 6/30/08 $156,914,97
$593,51 7/31/08 $157,508.48
$556,50 8/29/08 $158.064,9B
$615,40 9/30/08 $156,680,38
$55U6 10/31/08 $159,232,04
$433,52 11/28/08 $159.665,58
$471,95 12/31/08 $160,137,51
$380,58 1/30/09 $160,518,09
$355,73 2127/09 $160,873,62
$407,11 3131/09 $161.280,93
$161,280.93
1.79%
Interest in FY09
$4,365,96 $4,365,96
$5,025,15
$14,906,52
$814,00
Balance this statement
INVESTMENT ACCOUNT (Valley Bank)
COmmercial Money Market
Openi~ Date
~
6/30/07
Balance Forward: (last statement)
Entrepreneurial Grants
Westport Axle Performal)Ce Agreement
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
Interest
~
Interest Infonnation:
Current Monthly Annual percentage yield earned:
Interest Paid to Date: Rscal Year
July 200B-June 2009
'-
$5,839,15
$14,906,52
$307,00
~
7/1/08
7/1/08
7/14/08
7/14/08
7/16/08
7/17/08
7/22/08
8/1/08
811/08
8/4/08
8/4/08
8/4/08
8/4/08
811910B
8/19/08
9/4/08
9/4/08
9/4/08
9/25/08
10131108
10/31/08
11112/08
11/12/08
11/17/08
11/21/08
11/21/08
12/5/08
12/5/08
12/8/08
12/26/08
12/29/08
1/6/09
117109
1/8/09
1/13/09
1/20/09
1/20/09
1/22/09
1/26/09
1/27/09
1/27/09
1/27/09
1127109
1/27/09
2/18/09
2120/09
316/09
3112/09
3112109
3118/09
3/23/2009
3/30/2009
~
$80.694,35
Balance
$22,041.51
522.036-51
521,486,51
528,909,93
$168.245,04
$169,245,04
$161.62U2
$155.509.45
$179.571.12
$180.571.12
$180,071.12
$171,454.45
$170.954,45
$155,509.45
$158.609,45
$155.509.45
$156,509.45
$156.009,45
$155,509.45
$105.509.45
$122.047,95
$122.209,95
$160.560,57
$147,209,95
$130.671.45
$444,276,00
$441.576,00
$416,576,00
$102,971.45
$103.971,45
$103,809,45
$108,094,45
$109.094.45
$107,579,45
$105,309.45
$104.809.45
$99.809,45
$98.119.45
$99.119.45
$149.119-45
$147,619.45
$147.119.45
$122,119,4S
$97,119.45
$619,661,61
$612,321,46
$89,779,30
$95,618-45
$90,593,30
$105.499,62
$105,806,62
$90,900,30
$90,086,30
$90,086.30
Hurt Park Elementary School
Odyssey of the Mind
Odyssey of the Mind is an international education program that provides creative
problem-solving opportunities for students from Kindergarten through College. Team
Members apply their creativity to solve problems that range from building mechanical
devices to presenting their own interpretation of literary classics. The teams bring their
solutions to competition on the local, state, and world level. The team from Hurt Park
consisted of Morgan Hancock, Terri, Greene, Jimmy Smith, Charles Carter, Deonte
Cooper, Dominic Poindexter and Donovan Starkey. They were coached by Margaret
Howell, Leigh Leslie and assisted by Jennifer Guffey. These individuals had the privilege
of representing the Piedmont Region in Division I with the problem consisting of
Superstition at the state championship in Newport News on April 18, 2009. The team
placed 3rd at the state competition and received a trophy and medal. They also received a
trophy and an OMER award at the local competition.
A
"..
'I
Office of the Mayor
CITY OF
WHEREAS, the Congress and the President of the United States have
designated May 15 as Peace Officers' Memorial Day, and
the week in which May 15 falls as National Police Week; and.
WHEREAS, Members of the Roanoke Police Department play an
essential role in safeguarding the rights and freedoms of the
citizens of Roanoke; and
WHEREAS, it is important that all citizens know and understand the
duties, responsibilities, hazards, and sacrifices of their law
enforcement agency; and
WHEREAS, the men and women of the Roanoke Police Department
unceasingly provide a vital public service.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, encourage all citizens to join in commemorating law enforcement
officers, past and present, who by their faithful and loyal devotion. to their
responsibilities, have rendered a dedicated service to their communities,
and in so doing, . have established for themselves an enduring reputation
for preserving the rights and security of all citizens; and in remembering
fallen officers who have made the ultimate sacrifice in service to their
community or have become disabled in the performance of duty, do
hereby proclaim May 10-16, 2009, throughout this great All-America City,
as
NA TIONAL POLICE WEEK.
and, Thursday, May 15, 2009, in particular as
PEACE OFFICERS' MEMORIAL DA Y.
Given under our hands and the Seal of the City of Roanoke this fourth day
of May in the year two thousand and nine:
ATTEST:
~In Ir)fJtyu
Stephanie M. Mcfn
City Clerk
~~~- J __
David A. Bowers
Mayor
l
WHEREAS, according to the U. S. Depanment of Justice, an estimated
800,000 children become missing during a one year period;
with an average of 2,200 children nationwide being reponed
missing to law-enforcement agencies daily; and
WHEREAS, on an annual basis, more than 58,000 of these children
become victims of non-family abductions; more than 200,000
become victims of family abductions; and
WHEREAS, the National Center for Missing and Exploited Children
(NCMEC) exists as a resource to help prevent child
abduction, and sexual exploitation, find missing children,
assist victims of child abduction and sexual exploitation, their
families and the professionals who serve them.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, encourage aI/ citizens to take pan in the Take 25 Campaign held
during the month of May and talk to the children in their lives about safety
and abduction prevention, and do hereby proclaim Monday, May 25, 2009,
throughout this great AI/-America City, as
NA TlONAL MISSING CHILDREN'S DA Y.
Given under our hands and the Seal of the City of Roanoke this
eighteenth day of May in the year two thousand and nine.
ATTEST:
Q(JS:::E~
David A. Bowers
Mayor
~.tl), fY)rDrrv
Stephanie M. n{oon
City Clerk
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of May, 2009.
No. 38431-050409.
A RESOLUTION paying tribute to Stephanie M. Moon on being elected President of the
Virginia Municipal Clerks Association (VMCA) and being selected as the 2009 VMCA Clerk of
the Year.
WHEREAS, Ms. Moon was born in Maybeury, West Virginia, and later moved with her
family to Roanoke and graduated from William Fleming High School;
WHEREAS, Ms. Moon took her first job with the City of Roanoke the year after her high
school graduation, but soon realized that the City Clerk's Office was where she wanted to be and
got ajob in that department in 1978;
WHEREAS, Ms. Moon proceeded to work her way up through every position in the
Clerk's Office, including Clerk-Typist, Administrative Secretary, Executive Secretary, and
Deputy Clerk;
WHEREAS, Ms. Moon, encouraged by her boss, former City Clerk Mary Parker,
continued her education and graduated cum laude with an Associate's Degree in Legal Assisting
for Paralegals from Virginia Western Community College in 1998;
WHEREAS, Ms. Moon, appointed Clerk in February 2007, is the fifteenth City Clerk in
Roanoke's history, and the only African-American to hold this position;
WHEREAS, Ms. Moon is a Certified Municipal Clerk of the Commonwealth of Virginia
and has submitted her application for certification as a Master Municipal Clerk;
WHEREAS, Ms. Moon is charged with the responsibility of recording all proceedings of
Roanoke City Council meetings, serves as Custodian of the official City Seal, and is assigned
such other powers and duties as may be prescribed by the City Charter or by Ordinance;
WHEREAS, Ms. Moon has been an active member of the Virginia Municipal Clerks
Association, has served as First Vice-President (2008-2009), Second Vice-President (2007-
2008), Secretary (2005-2007) and Region IV Director (2003-2005), and is also a current member
of the International Institute for Municipal Clerks and the Virginia Association of Government
Archives and Records Administrators;
WHEREAS, Ms. Moon numbers among her honors being a recipient of the 2008
Southern Christian Leadership Conference (SCLC) Dr. Martin Luther King, JI. Drum Major for
Justice Award, and a 2007 NAACP Citizen of the Year Award; and
WHEREAS, prior to Ms. Moon no municipal clerk has ever been elected VMCA
President and simultaneously received the top state honor - Clerk of The Year -in Southwest
Virginia.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council adopts this means of recognizing and commending Stephanie M. Moon
for her outstanding achievements as City Clerk for the City of Roanoke, Virginia.
2. An attested copy of this Resolution shall be presented to Ms. Moon.
ATTEST:
.~11).
~ City Clerk
, L - . w
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Subject: Tax Exemption Request -
Goodwill Industries of the
Valleys, Inc.
Dear Mayor Bowers and Members of City Council:
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required
to hold a public hearing if it wished to consider a request from the Goodwill
Industries of the Valleys, Inc., a not for profit corporation, for tax exemption of
certain real property in the City. This is to request that a public hearing be
advertised on the above matter for Council's regular meeting to be held on
Monday, May 18, 2009 at 7:00 p.m. A full report will be included in the May 18,
2009, agenda material for your consideration.
Respectfully submitted,
DLBjrbl
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
CM09-00059
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable\Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing for
Encroachments in Public Right-of-
Way Patios and Fences at 551
Marshall Avenue, SW and along a
Portion of 6th Street, SW
Background:
The property owner,S 51 Marshall Avenue, LLC., has constructed two outdoor patios
and fences for outdoor dining at the Fork in the City Restaurant. The patios and
fences encroach at variable distance ranging from 2.46 feet and 4.07 feet into the
right-of-way of 6th Street, SW, and at a variable distance ranging from 2.22 feet and
2.37 feet into the right-of-way of Marshall Ave., S.W. The heights of the encroaching
patios and fences vary along the 6th Street right-of-way between 3 feet 8.5 inches
and 3 feet 4.5 inches, and along the Marshall Avenue right-of-way the heights range
from 3 feet to 4 feet 1.5 inches. The total area of encroachment along the 6th Street,
SW right-of-way is 119.04 square feet and the total area of encroachment along the
Marshall Avenue, SW right-of-way is 100.76 square feet. Please see the attached
plat.
Recommended Action:
Request a public hearing for Monday, May 18, 2009 at 7:00 p.m. A full report will be
included in the May 18, 2009, agenda material for your consideration.
Respectfully submitted,
Darlene L. Bu cham
City Manager
Honorable Mayor and Members of City Council
May 4, 2009
Page 2
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Cassandra L. Turner, Economic Development Specialist
CM09-00070
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LEGEND
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PtI.. PAGE .
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SF. SQU~ FEET
~
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OVERHEAD ElECTRIC
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EXlS1ING /RON PIN
. BEARS FROU CORNER
S 8J'22'Jt1' Eo 0.95'
MARSHALL AVENUE, S. W.
(50' R/wj
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OFFICIAL CITY AIt'JiUMEIIT
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SECTION 1
MAP OF LEwrS ADDITiON
ROANOKE CITY
TAX #1113517
- #551 MARSHALl.. A \IE';, S. K-:
CITY o.F ROANOKE, VIRGlNlA
::riA'l'e;-
: SCAtE:
0&-163
LUMSDEN ASSOCIATES, P,c.
ENGINEERS:'SURVEYO~PLANNERS
HOANOKE,VIRGINIA
April '22. 2009
dOMM. NO.
4664,ilAAMlllETCJN AVENUE
P;O. B01< 20669
ROANOKE,VIRCilNIA 24mB
PHONE: (540) 774-441i
. FAX: (540) 772~9445
E-MAIL: MAll@lUMSDE~CO/Vl
",,'iIr.Wtn;.\2008\(jB:Ill~ur\Oil1!l3on01.i1"9
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to Lease a
Portion of Tax Parcel No.
6610101, known generally as the
Transportation Facility for the
Roanoke City Public Schools
Background:
The School Board of the City of Roanoke operates its transportation services
from a facility located on City owned property located at 5401 Barns Avenue
NW, adjacent to the Roanoke Regional Airport. The School Board recently
approved an agreement with George Krapf, Jr. & Sons, Inc., a Pennsylvania
corporation, for the privatization of, the school division's transportation
services. As a component of the transportation services agreement, George
Krapf, Jr. & Sons, Inc. will continue to operate the school division's
transportation services from the City owned facility, if approved by City Council.
The School Board of the City of Roanoke and George Krapf, Jr. & Sons, Inc., have
requested a lease for a portion of Tax parcel No. 6610101 located at 5401
Barns Avenue NW, adjacent to the Roanoke Regional Airport and known
generally as the School Transportation Facility and containing approximately
632,638 square feet. The lease will commence July 1, 2009, and continue for a
five year term through June 30, 2014. The proposed initial rental rate is
$60,000 per year to be paid by George Krapf, Jr. & Sons, Inc. directly to the
School Board of the City of Roanoke. A public hearing is required before
Council can authorize such a lease.
Honorable Mayor and Members of City Council
May 4, 2009
Page 2
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
May 18, 2009 at 7:00 p.m.
Respectfully submitted,
Darlene L. Bur
City Manager
DLB:c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Cassandra L Turner, Economic Development Specialist
CM09-00074
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38432-050409 approving the design and
placement of pu blic art to be installed at the Gainsboro Branch Library.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
A~ rn'lYJDlMJ
Stephanie M. Moon, CMC
City Clerk
S M M: ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sheila S. Umberger, Director, Roanoke City Librari.es
Susan Jennings, Public Arts Coordinator
~..
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38432-050409!, _
A RESOLUTION approving the design and placement of public art to be installed at the
Gainsboro Branch Library.
WHEREAS, eighty-five artists responded to the City's Request for Qualification for a
work of art to be installed at the Gainsboro Branch Library;
WHEREAS, four finalists responded to the City's Request for Proposals for a work of art
to be installed at the Gainsboro Branch Library and were interviewed by the Citizen Selection
Panel; and
WHEREAS, the City's Arts Commission has recommended that the work of art proposed
by Madeline Wiener be selected as the work to be installed at the Gainsboro Branch library
NOW THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke
approves the design of the work of art submitted by Madeline Wiener and approves the location
of its installation at the Gainsboro Branch Library, as presented to Council on May 4, 2009.
ATTEST:
A~ In. rr;{)hYv
City Clerk:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
May 5, 2009
Ms. S. Deborah Oyler
243 Plymouth Drive, N. W.
Roanoke, Virginia 2401 9
Dear Ms. Oyler:
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Your communication tendering your resignation as Director of the Economic
Development Authority, was before the Council of the City of Roanoke at a
regular meeting held on Monday, May 4,2009.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a Director of the
Economic Development Authority from February 2, 1998 to May 4, 2009.
Please find enclosed a Certificate of Appreciation and an aerial view photograph
of the Roanoke Valley in. recognition of your years of service.
\
Sincerely,
~m'lrJu~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosu re
pc: Dennis R. Cronk, Chair, Economic Development Authority, Poe & Cronk
Real Estate Group, Inc., 10 S. Jefferson St., 1200 Wachovia Tower,
Roanoke, Virginia 24011
HarwellM. Darby, Jr., Assistant Secretary, Economic Development
Authority of the City of Roanoke, Glenn, Feldmann, Darby and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001
Sheila N. Hartman, CMC, Deputy City Clerk
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4/22/09
Charles E. Hunter, III
Chairman
Roanoke Economic Development Authority
P.O. Box 18087
Roanoke, VA 24017
Dear Mr. Hunter,
It is with regret that I tender my resignation as Director on the Economic Development
Authority ofthe City of Roanoke. I have enjoyed my time on the Authority and getting
to work together to further economic opportunities for the City.
I have tried to make the meetings, but my company is active in doing business oversees at
this time and it involves my travel on a weekly basis. This makes it difficult for me to
make the meetings and being able to fulfill my duties for the Authority. I was so honored
when Jim Trout nominated me to the Authority and am proud to have been a member.
I wish the City and the rest of you the best in the future and please let me know if I can be
of assistance in the future.
Regards,
~iD&&~
S. Deborah Oyler
"-
cc. Sam Darby
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
Wayne G. Strickland, Executive Director
Roanoke Valley-Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Council Member M. Rupert Cutler has qualified as a
City representative to the Roanoke Valley Area Metropolitan Planning
Organization, to fill the unexpired term of Alvin L. Nash ending June 30,2011.
Sincerely,
~rn'roJlJayJ
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, M. Rupert Cutler, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Roanoke Valley Area Metropolitan Planning Organization for a term ending
June 30, 2011, according to the best of my ability (So help me God).
J1(~
, jp /I. '"
Subscribed and sworn to before me this/? day oftltY!::lf-- 2009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
,LERK
K:\oath and leaving service\Roanoke Valley Area Metropolitan Planning Organization\Metropolitan Planning Organization\Dr. M Rupert Cutler
oath Metropolitan Planning June 30 201 I.doc
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
May 4, 2009
The Honorable Mayor and Members
of Roanoke City Cou ncil
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Pearl Fu, President of Local Colors, to. share
information with regards to the organization and festival at the regular meeting of
City Council to be held on Monday, May 4, at 2:00 p.m.
Sincerely,
~~~4~~~
David A. Bowers, Mayor
~ ~I#.-
Sherman P. Lea, Vice-Mayor
DAB/SPL:ctw
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
The Honorable Robert R. Altice, Chair
Roanoke Valley Regional Cable
Television Committee
616 South Maple Street
Vinton, Virginia 24179
Dear Mr. Altice:
I am enclosing copy of Resolution No. 38433-050409 approving the
recommendation of the Roanoke Valley Regional Cable Television Committee to
approve the annual operating budget for Fiscal Year 2009-2010 for the
operation of the regional government and educational access station, Roanoke
Valley Telev.ision and for the City to provide partial funding in the amount of
$165,563.00, plus an additional $3,360.00, which is within the limits provided
for in the agreement.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
~rn, h1o~
Stephanie M. Moon, CMC l
City Clerk
SM M :ew
Enclosu re
The Honorable Robert R. Altice, Chair
May 5, 2009
Page 2
pc: Michael Pedelty, Director of Public Affairs, Cox Communications,
P. O. Box 13726, Roanoke, Virginia 24018
Brenda J. Holton, CMC, Acting Clerk, Roanoke County Board of
Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Elaine Simpson, Station Manager, Roanoke Valley Regional Cable
Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Office of Management and Budget
Gary Tegenkamp, Assistant City Attorney
Pl~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38433-050409.
A RESOLUTION, approvmg the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2009-2010 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Coll1111ittee) has reviewed and approved the annual budget for Fiscal Year 2009-2010 for
the operation ofRVTV and has requested that the City of Roanoke approve that budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, R VTV;
WHEREAS, such jurisdictions have agreed to provide funding as provided for in
the agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $165,563, plus an additional
$3,360, which is within the limits provided for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
\
,;
follows:
1. The annual budget of $359,411 for Fiscal Year 2009-2010 for the
operation of the regional government and regional educational access station, RVTV, plus
an additional amount of $3,360 from the City for the cost of providing closed captioning
service for televising City Planning Commission meetings, as set forth in 'a letter to this
Council dated May 4,2009, is hereby approved.
R-RVTV 2009-2010 budgetdoc
1
2. In accordance with the Committee's request to the City to fund a reduced
portion of the R VTV budget mentioned above, the total amount of $168,923 (which consists
of$165,563 as theCity's portion of the requested budget amount, plus the $3,360 for closed
captioning) will be provided by the City of Roanoke as its prorata share for the annual
operational budget for R VTV for the Fiscal Year 2009-2010 as requested in the letter to this
Council dated May 4,2009.
ATTEST:
~ (Y). 'Y]O&YV
Ci,tyClerk.
R-RVTV 2009-2010 budget.doc
2
CITY OF ROANOKE
,CITY COUNCIL
215 Church Averiue, S.w.
Noel C Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
May 4, 2009
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita 1. Price
Court G. Rosen
David B. Trinkle
The I:"lonorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: 2009-2010 RVTV Budget
The City of Roanoke, the County of Roanoke, and the Town of Vinton jointly operate Roanoke
Valley Television (RVTV, Channel 3). The, initial equipment and facility for the television studio
were funded through a 1991 capital grant from Cox Communications. The three localities
negotiated a new franchise agreement with Cox which started November 1, 2003, and included
another capital grant to help provide for continued updating of RVTV's capital equipment. J
However, operating costs for RVTV are funded by contributions from the three localities. The
station is located at the Jefferson Center and currently employs five full-time staff members. The
staff produces original video productions, monthly television shows, and covers live government
meetings for the local governments and their school systems. Programming is cablecast on Cox
Communications, Channel 3. ' .
RVTV is governed by the Roano~e Valley Regional Cable Television Committee (Cable
Committee), which includes representatives from the City, the County,. and the Town of Vinton.
On June 8, 1992, City Council approved the Roanoke Valley Regional Cable Television
Committee Agreement, which was amended on March 10, 2004. Such Agreement requires that
the RVTV Operating Budget be approved by the governing bodies of the City, the County, and
the Town. Funding by the three localities is based on the annual proportion of Cox subscribers
located in each jurisdiction.
For the City of Roanoke in 2008-2009, RVTV produced 12 Inside Roanoke shows, 12 Spotlight
on City Schools shows, 24 City Council meetings, 11 City Planning Commission meetings, 1 City
Council budget' meeting, 1 City Council School Board Interviews, and 34 original video
productions for the City of Roanoke.
The Roanoke Valley Regional Cable Television Committee approved the attached RVTV
Operating Budget-for Fiscal Year 2009-2010 (Attachment) at its April 1, 2009, meeting. This
budget amounts to $359,411. This amount is an increase of $5,644 over the RVTV 2008-2009 FY
Operating Budget due to necessary increases in various items. However, due to the current
. economic downturn, the Cable Committee decided not to request the member localities to fund
the entire 2009-2010 RVTV Operating Budget. The Cable Committee used the RVTV 2008-2009
FY budget amount of $353,767 as a base amount and reduced that amount by 10% (or $35,377)
to arrive at an amount of $318,390 as the amount to be requested from the member localities..
The remaining amount of $41,021 needed for RVTV's 2009-2010 Operating Budget will be
funded from RVTV's Year-End Rollover Account.
Mayor Bowers and Members of City Council
Page 2
May 4, 2009
Additional Information
Cable Television staff is carried on the County's payroll and benefit system. Like other County
employees, the staff will receive no salary increase in the coming year.
The proposed budget includes funding for closed captioning services for both the City Council
and Board of Supervisors Meetings. However, the City requested that RVTV also broadcast City
Planning Commission meetings for the next fiscal year. Since closed captioning services are also
required for these additional meetings, the City will pay the additional cost of $3,360 for such
extra services.
Fiscal Impact
For the calendar year 2008, Cox Communications paid to the Commonwealth of Virginia pursuant
to the Virginia Communications Sales and Use Tax a total of $2,245,770 for the benefit of the City
of Roanoke, County of Roanoke, and Town of Vinton. The Commonwealth of Virginia paid to the
three localities their appropriate share of this total amount as a replacement amount for the
franchise fees.
1he three localities have previously agreed to allocate up to twenty percent (20%) of the above
total revenues (which used to be referred to as franchise fees) received by the localities to the
RVTV operating budget. For the coming year, that amount would be $449,154. However, RVTV
is requesting from the member localities $318,390 of the total operating budget of $359,411,
which is less than the amount that could have been allocated under the above formula.
Cox calculates the percentage of subscribers as of December 31, 2008 in each locality as
follows:
(2007 number of subscribers in parenthesis.)
Locality Subscribers Percentage
City 27,543 (27,558) 52% (49% - 2007)
County 23,406 (26,678) 44% (47% - 2007)
Vinton 2,483 (2,482) 4% (4% - 2007)
Total 53,432 (56,718) 100% (100%)
Based on the above figures, each member's contribution to the $318,390 for the localities part of
the total RVTV 2009-2010 Operating Budget of $359,411 ($41,021 of which amount will be
funded from RVTV Rollover Account) would be as follows:
Each member's part
of 2009-2010 Budget
City
$165,563 *
$140,091
$12,736
$318,390
County
Vinton
Total
Mayor Bowers and Members of City Council
Page 3
May 4, 2009
In addition to the City's share of the above $318,390, the City will also pay $3,360 for closed
captioning for City Planning Commission meetings.
Note: Based on the 2009-2010 Operating Budget of $359,411, without the $41,021 funding from
the RVTV Rollover Account, each member's contribution would have been: City $186,894,
County $158,141, and Vinton $14,376.
On behalf of the City's representatives to the Roanoke Valley Regional Cable Television
Committee, and as City Council's representative to that Committee, I am pleased to recommend
that City Council approve the proposed RVTV budget for Fiscal Year 2009-10 in the amount of
$359,411, with the City's contribution being $165,563, plus an additional $3,360 for closed
captioning-totaling $168,923. .
vi
ouncil Member
Roanoke City Council
DBT:mm
Attachment
c: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Elaine Bays, Director of Cable Access, RVTV
Robert A. Altice, Chair, Regional Cable Television Committee
Gary Tegenkamp, Assistant City Attorney
Melinda Mayo, Public Information Officer
CM09-00068
Roanoke Valley Television
www.rvtv.org
ROANOKE VALLEY TELEVISION
2009 - 2010
Operating Budget
Proposal
RVTV 2008 Edited Video Productions
Title Client Length
Dr. Martin Luther King, Jr. - Highlight Video City of Roanoke 28:00
Citizen Appreciation Day PSA City of Roanoke :30
RCPS Spelling Bee - Highlight Video City Schools 17:00
Student Riders - Valley Metro PSA City Schools :60
Kite Festival PSA County of Roanoke :30
Camp Roanoke Open House PSA County of Roanoke :30
Western V A Regional Jail County of Roanoke 8:30
Parks & Rec. Summer Registration PSA County of Roanoke :30
Central Middle School County Schools 11:00
Citizen Appreciation Day - Highlight Video City of Roanoke 19:00
(4) Teacher of the Year Packages City Schools 30:00
Highland Park Centennia1- Highlight Video City Schools 7:00
Step Program City Schools 13:00
Student Government Day Town of Vinton 11 :00
Vinton Arbor Day Celebration Town of Vinton 6:00
Carbon Footprint City of Roanoke 9:00
Student Clean & Green Video City of Roanoke 3:00
Teacher of the Year Ceremony - Highlight Video City Schools 30:00
TEK Camp Highlight Video County of Roanoke 5:00
Parks & Rec. KIOSK Video County of Roanoke 16:00
Elmer Hodge Retirement Video County of Roanoke 26:00
Pack the Bus PSA County Schools :30
State of the City Address City of Roanoke 28:00
Emergency Communication Center County of Roanoke 9:00
E-Waste Event PSA County of Roanoke :30
V A Parks & Rec. Conference Promo County of Roanoke 8:00
New Specialty Centers Video County Schools 8:00
Fayade Program Town of Vinton 10:00
2
Park Partners County of Roanoke 8:00
Title Client Length
Minds in Motion City Schools 5:00
Parent University City Schools 10:30
Burton Center for Arts & Technology County of Roanoke 15:00
Parks & Rec. Winter Registration PSA County of Roanoke :30
State ofthe County County of Roanoke 34:00
VML Video City of Roanoke 7:00
(2) Earth Summit PSA City / County :30 ea.
New Williamson Rd. Fire Station City of Roanoke 8:00
Roanoke Co. Informational Video County of Roanoke 7:00
Green Ridge Fire Video County of Roanoke 18:00
Business Owner Safety (Police) City of Roanoke 8:00
DARE Camp PSA City of Roanoke :30
(4) Focus on Crime Prevention & Safety County of Roanoke 6:30 ea.
(12) "The Spot" & "Library Happenings" City of Roanoke 6:30 ea.
Total Minutes Produced 580 Minutes (9 Hours & 40 Minutes)
The approximate rate for Video Production work in the private sector is $1,500 per finished minute.
RVTV produced 580 Minutes (9 hours & 40 Minutes) of Stand Alone Video Productions in 2008 which
totals $870,000 in Production Value.
2008 Television Shows
Total
12
12
12
12
3
Title
Client Time
City of Roanoke 30:00 ea.
Roanoke County 30:00 ea.
Roanoke City Schools 30:00 ea.
Roanoke County Schools 30:00 ea.
County of Roanoke 30:00 ea.
Inside Roanoke
Roanoke County Today
Spotlight On City Schools
Accent Excellence
Roanoke County
Business Partners
3
REConnection
County of Roanoke
30:00 ea.
Total: 54 Television Shows
3
Total Stand Alone Productions
Total Productions
City of Roanoke
Roanoke County
Town of Vinton
60
34
23
3
Percentage
57%
38%
5%
2008 Government Meetings
Totals
Meetings
24
11
1
1
1
23
1
Regular City Council Meetings
City Planning Commission Meetings
City Council Budget / School Board Interviews (May 1)
City Council Budget Adoption (May 12)
City Schools Facility Meeting (Nov. 12)
Regular Board of Supervisors Meetings
Special BOS Meeting - Non-Profits (March 18)
Total: 62 Government Meetings
RVTV additionally covers many Groundbreakings, News Conferences, and Special Events
County Fleet Service Groundbreaking
North Co. Fire & Rescue Station Groundbreaking
Tons of Fun Event, Roanoke County
Garden City E-branch, Ribbon Cutting Ceremony
Williamson Rd. Fire Station, Ribbon Cutting Ceremony
City Schools Convocation Ceremony
4
RVTV Proposed 2009 - 2010 Budget
2008-2009 Budget Proposed Remaining % Expended
2009 - 2010 Balance (12/31/08)
1010 Regular 192,845.00 192,967.00 100,972.59 47.64
(Actual 192,967)
2100 FICA (Employer 7.65%) 14,753.00 14,762.00 8,027.24 45.59
2200 Retirement - VRS (14.03% of Salary) 26,130.00 27,074.00 13,596.97 48.89
2202 Deferred Comp Match (650 x 4) 2,600.00 2,600.00 1,480.00 43.08
2300 Group Health Insurance 23,134.00 28,182.00 9,891.84 56.50
(Actual 28,182 - 1 Additional Coverage)
2310 Group Dental Insurance 986.00 1,131. 00 349.02 61.73
(Actual 1,131 - 1 Additional Coverage)
2400 VRS Life (1.13% of Salary) 2,179.00 2,179.00 1,418.91 34.88
2500 Long Term Disability Insurance 360.00 360.00 196.82 45.33
3013 Professional Services - Other 27,500.00 27,500.00 14,370.25 47.75
(Closed Captioning, Dubbing etc.)
3013A CC - City Planning Commission * City Only
3204 Repairs Vehicles (By Garage) 400.00 400.00 337.00 15.60
3209 Repairs (Other Equipment) 2,000.00 1,500.00 1,818.86 9.06
3305 Maintenance Service Contracts 1,600.00 900.00 1,285.69 19.64
(T elephone)
5210 Postage 1 75.00 100.00 166.30 4.97
5230 Telephone 4,000.00 4,000.00 2,168.58 45.79
5235 Cellular Phones 480.00 480.00 250.43 47.83
5305 Motor Vehicle Insurance 1,300.00 1,300.00 199.00 86.69
5308 General Liability Insurance 2,550.00 2,550.00 787.00 69.14
5410 Lease/Rent of Equipment 500.00 250.00 500.00 0,
5420 Lease/Rent of Buildings 36,697.00 37,798.00 18,530.44 49.50
(8x$3,118.60 4x$3,212.16)
5501 Travel (Mileage) 200.00 200.00 152.97 23.52
5520 Dinner Meetings & Luncheons 200.00 200.00 40.00 80.00
5801 Dues & Association Membership 278.00 278.00 00.00 100.00
(Public Relations Society of America)
6010 Office Supplies - General 800.00 800.00 476.11 40.49
6013 Small Equipment & Supplies 2,700.00 2,700.00 2,185.70 19.05
6014 Video Supplies 7,700.00 7,700.00 3,184.70 58.64
6080 Gas, Oil & Grease 1,500.00 1,300.00 1,008.54 32.76
6091 Tires 200.00 200.00 177.74 11.13
Total $353,767.00 $359,411.00 $183,398.76 48.16%
213500 Amount to be funded from
RVTV Roll-Over Account -$41,021.00**
Amount to be funded from
Memberlocalrties $318,390.00
*In addition to the City's share of the above $318,390, the City will also pay $3,360 for closed captioning for City Planning Commission
meetings.
**Amount consists of$35,377 (a 10% reduction oflast year's total budget), plus an additional $5,644 in increased costs as shown above.
RVTV expended 98.10% of its FY2007-2008 Operating Budget
5
RVTV Financial Report
Current Account Balances as of January 30, 2009
213200 (2008-2009 Operating Budget)... ........................... ............... $158, 122.58
213450 (New Cox Cable Capital Grant).....................................:....... $1,029,848.85
(Balance includes accrued interest.)
(Cox has made all payments due for Capital Grant)
213 500 (R VTV Year-End Rollover Account) ................................... $157,430.30
Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991.
RVTV does not lose these funds at the end ofthe fiscal year, rather they are rolled over into this savings account
which may be used for future capital purchases or the operating budget.
2008 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke, County of Roanoke, and Town of Vinton
Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of2006 (Va. Code 58.1-645 et
seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2008, Cox
Communications paid to the Commonwealth of Virginia a total of $2,245,770 (City $1,147,511, County
$998,579, Vinton $99,680) for the benefit of the City of Roanoke, County of Roanoke, and Town of Vinton. The
Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement
amount for the franchise fees.
The three localities have previously agreed to allocate up to twenty percent (20%) of the above total revenues
(which used to be referred to as franchise fees) received by the localities to the RVTV operating budget. For the
coming year, that amount would be $449,154. However, RVTV is requesting an operating budget of $359,411,
which is $89,743 less than the amount that could have been allocated under the above formula.
6
2008 Cox Cable Subscribers
Cox calculates the percentage of subscribers (December 31,2008) in each locality as follows:
2007 number of subscribers in parenthesis.
Locality
Subscribers
Percentage
City
27,543 (27,558)
52% (49% - 2007)
County
23,406 (26,678)
2,483 (2,482)
53,432 (56,718)
44% (47% - 2007)
Vinton
4% (4% -2007)
Total
100% (100%)
Based on the above figures, each member's contribution to the $318,390 for the localities part ofthe total 2009-
2010 Operating Budget of$359,411 ($41,021 of which amount will be funded from RVTV Rollover Account)
would be as follows:
Each member's part of
2008 - 2009 Budget 2009 - 2010 Budget
City $173,346 $165,563 *
County $166,270 $140,091
Vinton $14,151 $12,736
Total $353,767 . $318,390
* In addition to the City's share of the above $318,390, the City will also pay $3,360 for closed captioning for
City Planning Commission meetings.
NOTE: Based on the 2009-2010 Operating Budget of$359,411, without the $41,021 funding from the RVTV
Rollover Account, each member's contribution would have been: City $186,894, County $158,141, & Vinton
$14,376.
7
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: 2009-2010 RVTV Budget
I concur with the recommendation from David B. Trinkle, Council Member for the
City of Roanoke, with respect to the subject reference above. I recommend that
City Council approve the proposed RVTV budget for Fiscal Year 2009-10 in the
amount of $359,411, with the City's contribution being $165,563, plus an
additional $3,360 for closed captioning-totaling $168,923.
Respectfully submitted,
Darlene L. Bur ham
City Manager
DLB:jb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
CM09-00068
STEPHANIE M. MOON, CMC
City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
I am attaching copy of a joint communication from Council Members M. Rupert
Cutler and David B. Trinkle with regard to the establishment of an arts and
cultural district in the City of Roanoke, which communication was before the
Council of the City of Roanoke at its regular session held on Monday, May 4,
2009.
The matter was referred to the City Manager for review and report to Council.
S M M: ew
Attachment
Sincerely,
~h}- m~~
Stephanie M. Moon, CMC I
City Clerk
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
May 4, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
On March 30, 2009, Section 15.2-1129.1, Code of Virginia (1950), as amended,
was amended to allow all cities in Virginia to establish arts and cultural districts.
Therefore, we propose that (1) such a district be created in the City of Roanoke
and (2) City admission taxes on events held by arts and cultural organizations
within .that district be dispensed with. This new legislative authority was passed
by the General Assembly and signed by the Governor to enable cities to provide
tax relief for struggling arts and cultural nonprofit organizations. These
organizations are vital to the well being of our city and our community.
We also would recommend that the City Manager begin the process of
delineating a district that encompasses our major arts and cultural institutions;
and that the staff be directed to include an analysis for budget study of the
financial impact of no longer charging an admissions tax on the arts and cultural
organizations within the district. Suspending collection of admissions taxes by
these organizations is estimated to reduce city revenue by about $122,000.00.
The organizations will be able to keep ticket prices the same, but no longer have
to turn over part of these ticket prices to the City in the form of an admissions tax
to the City.
This is a very tough economy for arts and cultural organizations, as the closure of
Mill Mountain Theatre has demonstrated. Given their vital role in our City, we feel
this small financial impact to the City will be a significant boost to these
organizations and provide a long-lasting and stable source of revenue for them.
Other cities have used this legislation in a similar way, and this appears to be the
only way, at present, to increase funding to the organizations within a designated
arts and cultural district.
L:\CLERK\DA T A \CKSMI \Agenda.09\art and cultural district.doc
The Honorable Mayor and Members
of Roanoke City Council
May 4, 2009
Page 2
Perhaps we will learn of other ways to improve funding for them in addition to
obvious promotional opportunities that will occur with the creation of an official
Arts and Cultural District.
Sincerely,
M. Rupert Cutler
Council Member
DBT:MRC:smm
pc: Stephanie M. Moon, City Clerk
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
K:\Agenda.09\art and cultural district.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
Kerr Lake Regional Water System IBT Comments
CH2M Hill
Attn: Kecia Lucas
3201 Beechleaf Court, Suite 300
Raleigh, North Carolina 27604
Dear Mr. ,Lucas:
I am enclosing copy of Resolution No. 38434-050409 opposing Kerr Lake
Regional Water System's request to increase its authorized transfer of water
from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River
Basins, from the current 10MGD to 24MGD, as well as its request for an
additional 2.4MGD transfer from the Roanoke River Basin to the Neuse River
Basin.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
~dYJ. h!ow
Stephanie M. Moon, CMC "--
City Clerk
S M M: ew
Enclosu re
Kecia Lucas
May 5, 2009
Page 2
pc: . The Honorable Mark R. Warner, United States Senator, B40C Dirksen
Senate Office Building, Washington, DC 20510
The Honorable Jim Webb, United States Senator, 3140 Chaparral Drive,
Building C, Suite 101, Roanoke, Virginia 24018
The Honorable Robert W. Goodlatte, United States Congressman,
10 Franklin Road, S. E., Suite 540, Roanoke, Virginia 24011
The Honorable Charles D.Poindexter, P. O. Box 117, Glade Hill, Virginia
24092
Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010
Gregory A. Anderson, Department of Environmental Quality,. 3019 Peters
Creek Road, Roanoke, Virginia 24019
North Carolina Department of Environment and Natural Resources;
Division of Water Resources, 1601 Mail Service Center, Raleigh, North
Carolina 27699-1601
Virginia Association of Counties, 1207 E. Main Street, Suite 300,
Richmond, Virginia 23219
Roanoke River Basin Association, c/o Joan Hodorowski, Treasurer,
P. O. Box 588, Townsville, North Carolina 27584
Dan River Basin Association, 413 Church Street, Suite 401, Eden, North
Carolina 27288
Kathleen Guzi, Bedford County Administrator, 122 E. Main Street, Suite
202, Bedford, Virginia 24523
Gerald Burgess, Botetourt County Administrator, 1 W. Main Street, Box 1,
Fincastle, Virginia 24090
Richard Huff, II, Franklin County Administrator, 40 E. Court Street,
Rocky Mount, Virginia 24151
B. Clayton Goodman, III, Roanoke County Administrator, P. O. Box 29800,
Roanoke, Virginia 24018
Charles Kolakowski, Bedford City Manager, P. O. Box 807, Bedford,
Virginia 24523-0807
Kevin Boggess, Salem City Manager, P. O. Box 869, Salem, Virginia
24153
Lynn Frith, Boones Mill Town Manager, 120 Easy Street, Boones Mill,
Virginia 24065
The Honorable Tom Middlecamp, Mayor, Town of Buchanan,
P. O. Box 205., Buchanan, Virginia 24066
The Honorable, Scott Critzer, Mayor, Town of Fincastle, P. O. Box 250,
Fincastle, Virginia 24090
James Ervin, Rocky Mount Town Manager, 345 Donald Avenue, Rocky
Mount, Virginia 241 51
Kecia Lucas.
May 5, 2009
Page 3
The Honorable William Rader, Mayor, Town of Troutville, P. O. Box 276,
Troutville, Virginia 241 75
Chris Lawrence, Vinton Town Manager, 311 South Pollard Street, Vinton,
Virginia 24179
Michael T. McEvoy, Executive Director, Wastewater Services, Western
Virginia Water Authority, 601 S. Jefferson Street, Suite 200, Roanoke,
Virginia 24011
Harwell M. Darby, Jr., Attorney, Glenn, Feldmann, Darby and Goodlatte,
210 First Street, S. W., Roanoke, Virginia 24011
Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of May, 2009.
No. 38434-050409.
A RESOLUTION opposing Kerr Lake Regional Water System's requestto increase its authorized
transfer of water from the Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins,
from the current 10MGD to 24MGD, as well as its request for an additional2.4MGD transfer from the
Roanoke River Basin to the Neuse River Basin.
WHEREAs, the Kerr Lake Regional Water System (herein referred to as KLRWS) on February
18, 2009, submitted a Notice of Intent to Request an Interbasin Transfer (IBT) certificate to the
Environmental Management Commission to increase its authorized transfer of water from the Roanoke
River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins, from the current 10MGD to 24MGD,
and additionally requested a 2.4MGD transfer from the Roanoke River Basin to the Neuse River Basin;
WHEREAS, the Virginia State Water Control Board's Local and Regional Water Supply Planning
Regulation (9 V AC 25-780) requires that all localities in Virginia develop water supply plans to be
completed by November 2011;
WHEREAS, the counties of Bedford, Botetourt, Franklin, and Roanoke; the cities of Bedford,
Roanoke, and Salem and towns of Boones Mill, Buchanan, Fincastle, Rocky Mount, Troutville, and
Vinton are participating in the Greater Roanoke Regional Water Supply PIan to be completed and
approved in 2010;
WHEREAS, Virginia's Local and Regional Water Supply Planning Regulation (9 V AC 25-780)
requires development offuture water demand projections through 2050 and possible alternatives to meet
proj ected future demands in, all approved water supply plans;
WHEREAS, water demand projections from the Greater Roanoke Regional Water Supply Plan, as
well as previous water studies and plans, indicate possible future water supply deficits at the local and
regional levels;
WHEREAS, potential water supply alternatives identified to meet projected future water demand
include sources within the Roanoke River Basin, such as the Roanoke River and tributaries, and Smith
Mountain Lake; and
WHEREAS, the Roanoke Valley-Alleghany Regional Commission, local governments, and other
water supply planning partners have expressed concern that any additional withdrawal from the Roanoke
River Basin for use outside of the Roanoke River watershed, as proposed by the KLRWS, could limit
upstream withdrawals in the future, thereby limiting the region's ability to meet future water supply
demand and address projected deficits.
NOW, THEREFORE, be it resolved by the Council ofthe City of Roanoke that Council opposes
the Kerr Lake Regional Water System's request to increase its authorized transfer of water from the
j
Roanoke River Basin (Kerr Lake) to the Tar and Fishing Creek River Basins, from the current 10MGD to
24MGD, as well as its request for an additional 2.4MGD transfer from the Roanoke River Basin to the
N euse River Basin.
ATTEST:
ffirLt~' ~~
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W. .
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVIDA. BOWERS
Mayor
May 4, 2009
Council Members
M, Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita J. Price
Court G, Rosen
David B. Trinkle
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
The Kerr Lake Regional Water System on February 18, 2009, submitted a Notice of
Intent to Request an Interbasin Transfer certificate to the Environmental Management
Commission to increase its authorized transfer of water from the Roanoke River Basin
to the Tar and Fishing Creek River Basins, from the current 10MGD to 24 MGD, as well
as its request for an additional 2.4MGD transfer from the Roanoke River Basin to the
Neuse River Basin.
We would like 'to recommend that the Council adopt the attached resolution opposing
the Kerr Lake Regional Water System's request.
Sincerely,
t1i~
David B. Trinkle
Council Member
MRC:DBT:smm
Attachment
pc: Stephanie M. Moon, City Clerk
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
K:\Agenda.09\Kerr Lake Regional Water System. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
CECELlA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38438-050409 approprratmg
donations from Carilion Clinic, Roanoke Valley Greenway Commission and
Pathfinders for Greenways, Inc., and to transfer funds from the Roanoke River
Greenway project to the Hamilton Terrace Greenway project, and amending and
re-ordaining certain sections of the 2008-2009 Capital Projects Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regu lar meeting held on Monday, May 4, 2009, and is in fu II force
and effect upon its passage. .
Sincerely,
A~ 'QY)':eyv
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attach ment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Office of Management and Budget
i~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38438-050409~
AN ORDINANCE to appropriate donations from Carilion Clinic, Roanoke Valley
Greenway Commission and Pathfinders for Greenways, Inc. and to transfer funds from the
Roanoke River Greenway project to the Hamilton Terrace Greenway project, amending
and re-ordaining certain sections of the 2008-2009 Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2008-2009 Capital Projects Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from Third Party
Appropriated from General Revenue
Revenues
Hamilton Terrace Greenway-
Carilion Clinic Donation
Hamilton Terrace Greenway -
Roanoke Valley Greenway
Commission Donation
Hamilton Terrace Greenway-
Pathfinders from Greenways, Inc.
Donation
08-530-9970-9003
08-530-9970-9004
08-620-9200-9003
$ 180,000
230,000
( 180,000 )
08-530-9970-9970
145,000
08-530-9970-9971
50,000
08-530-9970-9972
35,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
.\ i
~..!n. "10tW
, City Clerk. ..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: derk@roanokeva,gov
SHEILA N. HARTMAN. CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
CECELIA T WEBB
Assistant Deputy City Clerk
Brian J. Batteiger; President
Pathfinders for Greenways, Inc.
P. O. Box 8553
Roanoke, Virginia 24014
. Dear Mr. Batteiger:
I am enclosing copy of Resolution No. 38437-050409 accepting a donation of
$35,000.00 from Pathfinders for Greenways, Inc., to the City to assist with the
construction costs for a portion of the Roanoke River Greenway along Hamilton
Terrace; authorizing the City Manager to execute any necessary documents,
provide any additional information, and to take any necessary actions in order
to obtain, accept, receive, implement, use, and administer such donation; and
expressing the City's appreciation for such donation.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
~ h). 'YJD&YV
Stephanie M. Moon, CMd
City Clerk
S M M: ew
Enclosu re
pc: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Office of Management and Budget
A'"
JJ I"
UN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38437-050409.
A RESOLUTION accepting a donation of funds from Pathfinders for Greenways, Inc. to
the City to assist with the construction costs for a portion of the Roanoke River Greenway along
Hamilton Terrace; authorizing the City Manager to execute any necessary documents, provide
any additional information, and to take any necessary actions in order to obtain, accept, receive,
implement, use, and administer such donation; and expressing the City's appreciation for such
donation.
WHEREAS, Pathfinders for Greenways, Inc., by letter dated April 13, 2009, has offered
to donate $35,000 to assist the City with construction of the above mentioned portion Of the
Roanoke River Greenway.
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from Pathfinders for
Greenways, Inc. of $35,000 to the City, all as more particularly set forth in the letter dated May
4, 2009, from the City Manager to this Council.
2. The City Manager is further authorized to execute any necessary documents,
provide any additional infol111ation, and to take any necessary actions in order to obtain, accept,
receive, implement, use, and administer such donation.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Pathfinders for Greenways, Inc. for its generous donation to the. City to assist with
the construction of the above mentioned portion of the Roanoke River Greenway.
R-Pathfinders-Greenway donation.doc
1
4. The City Clerk is directed to transmit a copy of this Resolution to Brian 1.
Batteiger, President of Pathfinders for Greenways, Inc., expressing the City's appreciation for its
donation.
ATTEST:
~~.~b~
City 'Clerk.
R-Pathfinders-Greenway donation,doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
Ci~ Clerk
May 5, 2009
SHEILA N. HARTMAN, CMC
Depu~ City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Liz Belcher
Greenway Coordinator
Roanoke Valley Greenway Commission
1206 Kessler Mill Road
Salem, Virginia 241 53
Dear Ms. Belcher:
I am enclosing copy of Resolution No. 38436-050409 accepting a donation of
$50,000.00 and other items from the Roanoke Valley Greenway Commission to
the City to assist with the construction costs for a portion of the Roanoke River
Greenway along Hamilton Terrace, and authorizing the City Manager to execute
any necessary documents, provide any additional information, and to take any
necessary actions in order to obtain, accept, receive, implement, use, and
administer such donation; and expressing the City's appreciation for such
donation.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4, 2009.
Sincerely,
~QY). ~cJW
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Enclosure
pc: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
~obert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Office of Management and Budget
:0
Pl
UN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38436-050409.
A RESOLUTION accepting a donation of funds from the Roanoke Valley Greenway
Commission to the City to assist with the constmction costs for a portion of the Roanoke River
Greenway along Hamilton Terrace; authorizing the City Manager to execute any necessary
documents, provide any additional information, and to take any necessary actions in order to
obtain, accept; receive, implement, use, and administer such donation; and expressing the City's
appreciation for such donation.
WHEREAS, the Roanoke Valley Greenway Commission, by letter dated March 13,
2009, has offered to donate $50,000 to assist the City with construction of the above mentioned
portion of the Roanoke River Greenway.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from the Roanoke Valley
Greenway Commission of $50,000 to the City, all as more particularly set forth in the letter dated
May 4,2009, from the City Manager to this Council.
2. The City Manager is further authorized to execute any necessary documents,
provide any additional information, and to take any necessary actions in order to obtain, accept,
receive, implement, use; and administer such donation.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to the Roanoke Valley Greenway Commission for its generous donation to the City
to assist with the construction of the above mentioned portion ofthe Roanoke River Greenway.
R-RV Greenway-Greenway donation,doc
1
4. The City Clerk is directed to transmit a copy of this Resolution to Liz Belcher,
Greenway Coordinator for the Roanoke Valley Greenway COlmnission, expressing the City's
appreciation for its donation.
ATTEST:
~M.~DW
City Clerk.
R-RV Greenway-Greenway donatiDn.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, \TrrgUtia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
Curtis E. Mills, Jr.
Senior Vice President
Carilion Health System
P. O. Box 13727
Roanoke, VA 24036-3727
Dear Mr. Mills:
I am enclosing copy of Resolution No. 38435-050409 accepting a donation of
$145,000.00 and other items from Carilion Health System to the City to assist
with the construction costs for a portion of the Roanoke River Greenway along
Hamilton Terrace, and authorizing the City Manager to execute any necessary'
documents, provide any additional information, and to take any necessary
actions in order to obtain, accept, receive, implement, use, and administer such
donation; and expressing the City's appreciation for such donation.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
~on'~b~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Office of Management and Budget
p:l'
UN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38435-050409.
A RESOLUTION accepting a donation of funds and other items from ClliiJion Health
System (now Carilion Clinic) (hereafter-Carilion) to the City to assist with the construction costs
for a portion of the Roanoke River Greenway along Hamilton Terrace; authorizing the City
Manager to execute any necessary documents, provide any additional information, and to take
any necessary actions in order to obtain, accept, receive, implement, use,. and administer such
donation; and expressing the City's appreciation for such donation.
WHEREAS, Carilion, by letter dated March 30, 2009, has offered to donate $145,000,
along with previously provided engineering plans from Hayes, Seay, Mattem & Mattem, Inc.,
(HSMM), valued at approximately $50,000, to assist the City with construction of the above
mentioned portion of the Roanoke River Greenway.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from Carilion of $145,000,
along with previously provided engineering plans Carilion obtained from HSMM, valued at
approximately $50,000, to the City, all as more particularly set forth in the letter dated May 4,
2009, from the City Manager to this Council.
2. The City Manager is further authorized to execute any necessary documents,
provide any additional information, and to take any necessary actions in order to obtain, accept,
receive, implement, use, and administer such donation.
R-Carilion Clinic-Greenway donation,doc
1
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Carilion for its generous donation to the City to assist with the construction of the
above mentioned portion of the Roanoke River Greenway.
4. The City Clerk is directed to transmit a copy of this Resolution to Curtis E. Mills,
Jr., Senior Vice President for Carilion, expressing the City's appreciation for its donation.
5. This Council also expresses its appreciation and that of the citizens of the City of
Roanoke to HSMM for providing the above mentioned engineering plans to Carilion to provide
to the City.
6. The City Clerk is directed to transmit a copy of this Resolution to Steve Chapin,
Vice President for HSMM, expressing the City's appreciation for HSMM's contribution to this
project.
ATTEST:
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City Clerk. l
R-Carilion Clinic-Greenway donation,doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1 145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Steve Garrett, Senior Vice-President
Hayes, Seay, Mattern & Mattern, Inc.
1315 Franklin Road, S.W.
Roanoke, Virginia 24016
Dear Mr. Garrett:
I am enclosing copy of Resolution No. 38435-050409 accepting a donation of
funds and other items from Carilion Health System to the City to assist with the
construction costs for a portion of the Roanoke River Greenway along Hamilton
Terrace, and authorizing the City Manager to execute any necessary
documents, provide any additional information, and to take any necessary
actions in order to obtain, accept, receive, implement,. use, and administer such
donation; and expressing the City's appreciation for such donation.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
On behalf of Roanoke City Council and the citizens of the City of Roanoke, I
wish to express appreciation to you and Hayes Seay Mattern and Mattern for
providing engineering plans valued at approximately $50,000.00 to assist the
City with construction of the abovementioned portion of the Roanoke River
Greenway.
Sincerely,
A~ 1>7. n;ouW
Stephanie M. Moon, CMe
City Clerk
S M M: ew
Attachment
pc: William M. Hackworth, City Attorney
Gary E. Tegenkamp, Assistant City Attorney
PhilipC. Schirmer, PE, LS, City Engineer
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of Donations to be
Used for Improvements to the
Roanoke River Greenway
Background:
The City of Roanoke plans to construct a portion of the Roanoke River
Greenway along Hamilton Terrace. This portion of the Greenway will create
approximately five miles of contiguous greenway trail from Wasena Park
downstream, past Carilion Roanoke Memorial Hospital, to the 13th Street Bridge
(near the Western Virginia Water Authority's Water Pollution Control Plant). The
cost of such work will be $351,358. The City anticipates making an award of a
contract for that amount in the near future, with the work to start in July 2009.
Three entities with an interest in the construction of this portion of the Roanoke
River Greenway notified the City Manager that they will be donating funds to
assist in constructing this portion of the Greenway.
1. Carilion Health System (now Carilion Clinic) has committed $145,000 to
assist with the construction costs for this section of the Roanoke River
Greenway. This amount is in addition to Carilion providing engineering
plans (valued at approximately $50,000) from Hayes, Seay, Mattern &
Mattern, Inc. (HSMM) for this portion of the Greenway.
2. The Roanoke Valley Greenway Commission has made a donation of
$50,000.
3. Pathfinders forGreenways, Inc. has committed $35,000.
Honorable Mayor and Members of City Council
May 4, 2009
Pag e 2
Donations total $230,000. The City will fund the remainder of the contract
amount ($121,358) and other miscellaneous expenses such as advertising costs
and project contingency ($58,642) related to the construction from an existing
Greenway capital improvement account (08-620-9200) into an account to be
created for the Hamilton Terrace project.
Accept the above donations of $145,000, as well as the HSMM engineering
plans (valued at approximately $50,000) for the Project, from Carilion, $50,000
from the Roanoke Valley Greenway Commission, and $35,000 from Pathfinders
for Greenways, Inc.
Authorize the City Manager to execute any necessary documents, provide any
additional information, and to take any necessary actions in order to obtain,
accept, receive, implement, use, and administer such donations.
Adopt the accompanying budget ordinance to establish revenue estimates
totaling $230,000, transfer funding of $180,000 from an existing project
account and appropriate in an account to be established in the Capital Projects
Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bur
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM09-00067
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38440-050409 appropriating
funds from the Federal Government American Reinvestment and Recovery Act
through the United States Department of Housing and Urban Development's
Homelessness Prevention and Rapid Re-Housing Program, and amending and
reordaining certain sections of the 2008-2009 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4, 2009, and is in full force
and effect upon its passage.
Sincerely,
A~m. ~OtW
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning Building and Development
Frank E. Baratta, Budget Team Leader
\/}{
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38440-050409.
AN ORDINANCE to appropriate funding from the federal government American
Reinvestment and Recovery Act (ARRA) through the United States Department of Housing
and Urban Development's Homelessness Prevention and Rapid Re-Housing Program
(HPRP), amending and reordaining certain sections of the 2008-2009 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2008-2009 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
ARRA HPRP Administration FY09
ARRA HPRP Data' Collection/Evaluation FY09
ARRA HPRP Prevention - Financial Assist FY09
ARRA HPRP Prevention - Stabilization FY09
ARRA. HPRP Re-Housing - Financial Assist FY09
ARRA HPRP Re-Housing - Stabilization FY09
Revenues
ARRA HPRP FY09
35-R09-0942-5558
35-R09-0942-5559
35-R09-0942-5560
35-R09-0942-5561
35-R09-0942-5562
35-R09-0942-5563
35-R09-0942-2912
$ 38,300
75,000
300,000
200,000
100,000
52,717
766,017
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
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Ic\~I~'rki. l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Bu rcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38439-050409 approving amendment of
the City's Consolidated Plan and authorizing the City Manager to execute and
submit any necessary documents to the U. S. Department of Housing and Urban
Development in connection with such amendment.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
~ M. (Y)oMJ
. Stephanie M. Moon, CMC {
City Clerk
SM M :ew
Attach ment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning Building and Development
Frank E. Baratta, Budget Team Leader
~o\O'\
. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38439-050409.'
A RESOLUTIONapproving amendment of the City's Consolidated Plan and authorizing the
City Manager to execute and submit any necessary documents to the U,S. Department of Housing
'~an Development ("HUD") in connection with such amendment.
BE IT RESOLVED by the Council ofthe City of Roanoke that the City Council approves an
"'-
amendment to the City's Consolidated Plan, allowing the use of Homelessness Prevention and
Rapid Re-Housing Program ("HPRP") funds in the amount of $766,017 to provide homelessness
prevention and rapid re-housing assistance to be delivered by partnering agencies participating in a
Community Housing Resource Center ("CHRC"), made available through the American Recovery
and Reinvestment Act ("ARRA"), taking into account comments received during the public review
period, and that the City Manager and the City Clerk are authorized to execute and attest,
respectively, and submit any necessary documents, approved as to form by the City Attorney, as
)
applicable, to HUD for such purpose, as more particularly set forth in the City Manager's letter dated
May 4,2009, to this Council.
ATTEST:
A~rn. fYJOJ)yV
/ City Clerk.
R-Amend Plan for HPRP funds,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: 2005-2010 Consolidated PI~n
Amendment Regarding HPRP
Funds Available Under the
American Recovery and
Reinvestment Act of 2009
Background:
In response to current economic conditions, Congress passed and the President
signed into law the American Recovery and Reinvestment Act (ARRA, also known as
the Stimulus Package), providing $787 billion in funding and tax relief. As part of
the ARRA, $1.5 billion in funding for the Homelessness Prevention and Rapid Re-
Housing Program (HPRP) is being made available to states and communities. The
U.S. Department of Housing and Urban Development (HUD), which administers the
funding for the HPRP program, has announced its allocations, including $766,017
that is available for the City of Roanoke.
To receive any of the available HPRP funds, the City must amend its Consolidated
Plan (CP) and apply to HUD by May 18, 2009. This amendment requires Council's
approval and public review. To expedite the implementation of the HPRP funds,
HUD reduced the standard public comment period from 30 to 12 calendar days.
The City's public comment period began on April 16 and ended on April 28, 2009.
Considerations:
The CP amendment being recommended to Council resulted from a consultative
process over the past two months among the City, the Roanoke Valley - Alleghany
Regional Advisory Council on Homelessness (RVARAC), the Blue Ridge Continuum
of Care Committee, homeless shelters and other concerned service providers. This
Honorable Mayor and Members of City Council
May 4, 2009
Page 2
process reached a broad consensus that was organized into written form by the
. Council of Community (CCS), a copy of which is attached to this report. In the CP
amendment placed for public comment, the City proposed applying for the entire
allocation and using the funds as detailed in the CCS formulation. The nucleus of
this formulation is establishing a Community Housing Resource Center (CHRC),
whose implementation is a goal of the Ten-Year Plan to End Homelessness, which
has been widely endorsed by the local agencies and organizations addressing the
issues of homelessness.
The public review process elicited three comments, copies of which are attached.
All support the concept of the CHRC, however depart on the implementation
method. The. two, from the RVARAC and the Legal Aid Society of Roanoke Valley,
support the Consolidated Plan amendment proposed by the City, in which the CCS
provides general administration and a number of partnering agencies that are
involved at the CHRC site. The third, from Total Action Against Poverty (TAP),
opposes the implementation method involved in the City's proposed plan
amendment, based on TAP's views on the cost and sustainability of the proposed
approach. TAP suggests an alternative approach in which it would administer the
CHRC and the HPRP funds.
After considering the comments and the alternative TAP proposal received, the City is
recommending moving forward with the approach formulated by the CCS. This
approach is based on a consensus among the agencies and organizations involved in
the issues of homelessness and there is direct involvement of the shelters and service
providers in the activities of the CHRC in the CCS formulation. Moreover, it will initiate
the transformation of our system of care for the homeless and near homeless from one
of fragmented service delivery to a more collaborative and seamless one. The space,
which has been identified, will also be utilized to provide necessary services such as
laundry facilities and locker space. Among the additional benefits is the plan for data
collection which will allow for evaluation of the effectiveness of the center in
. preventing and remediating homelessness.
Recommended Actions:
1. Approve amending the City's Consolidated Plan to allow the use of the ARRA
HPRP funds for homeless prevention and re-housing activities as provided for in
the CCS formulation and authorize the City Manager to execute and submit any
necessary documents, approved as to form by the City Attorney, as applicable,
to HUD for such purpose.
2. Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $766,017 and appropriate this amount to an account to be
established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bur
City Manager
Honorable Mayor and Members of City Council
May 4, 2009
Page 3
DLB/slp
Attachments
. c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
CM09-00066
City of Roanoke
Amendment to the 2005-2010 Consolidated Plan
for the
Homelessness Prevention & Rapid Re-Housing Program
1. Background
The U.S. Qepartment of Housing and Urban Development (HUD) has
published guidelines for the use of funds received under the Homelessness
Prevention and Rapid Re-Housing Program (HPRP). The guidelines stipulate
that "HPRP grantees are required to follow their Consolidated Plan's citizen
participation process, including consultation with the Continuum of Care
(CoC) in the appropriate jurisdiction (s). Grantees are also required to
coordinate HPRH activities with the Coe's strategies for homeless prevention
and ending homelessness."
The "10 Year Plan to End Homelessness," published in November 2006,
documented the need to address homelessness in the Roanoke region and
presented four goals to address the issue. One of the four goals focuses on
preventing people from becoming homeless. The report identified creating
"a homeless prevention system, to identify and assist people who are
homeless or at risk of becoming homeless" as a strategy in the prevention of
homelessnessas well as to achieve the "rapid re-housing" of those who are
homeless. In order to accomplish this strategy the plan calls for the
establishment of a community housing resource center. There is broad-
based support for the resou rce center - the regional homeless service
providers, the City of Roanoke as well as the other jurisdictions comprising
the Fifth Plannihg District endorsed the "10 Year Plan to End Homeless." The
1 0 Year Plan was incorporated into the City of Roanoke's 2008 Consolidated
Plan, making the development of a community hoLlsing resource center
consistent with both plans.
2. Community Housing Resource Center Structure
The Blue Ridge Continuum of Care established Action Teams to
implement the recommendations of the 10 Year Plan. The "Goal 2 Action
Team" is responsible for establishing the Community Housing Resource
Center (CHRC) and is modeling the CHRC after Central Intake in Richmond,
Virginia. The Council of Community Services will administer the CHRC until
a permanent organization is identified.
The CHRC will provide services that prevent individuals and families from
becoming homeless in addition to services that will rapidly re-house those
who are homeless. The homeless shelter providers as well as local
supportive service organizations are in support of the CHRCand have
agreed to locate a staff member on a regular, rotating basis at the CHRC to
assist in providing services. Memoranda of Understanding (MOU) will be
developed that outline the commitment of service providers and their
relationships with the CHRC.
1
It is also recommended that the Homeless Assistance Team (HAT) program
be relocated at the CHRC, if space permits. The HAT program currently
serves persons who are living on the streets or in shelters. As part of the
CHRC, this program will continue to provide intake and assessment for these
individuals and families.
,
Organizational Structure and Resource Allocation
Eighty-five percent (85%) of the $766,017 HPRP funds will be allocated to
homelessness prevention and rapid re-housing efforts. Ten percent (10%) of
the HPRP funds will be used for data collection and evaluation and five
percent (5%) will be used for administration of the Community Housing
Resource Center. The following organizational chart shows the
organizational structure and resource allocation of the CHRC.
CHRC Structure
Community Housing
Resource Center
($38,300)
(Administration)
Homelessness
Prevention
($500.000)
Rapid Rehousing
($152,717)
3.Data Collection and
Evaluation ($ 75.000)
1.Financial Assistance
($300,000)
2.Housing Relocation
and Stabilization
Services ($200.000)
1.Financial Assistance
($100.000)
2.Housing Relocation
and Stabilization
Services ($52.717)
1. Financial assistance includes the following activities as detailed in the
HPRP Notice: short-term rental assistance, medium-term rental
assistance, security deposits, utility deposits, utility payments,
moving cost assistance, and motel or hotel vouchers.
2. Housing relocation and stabilization services include the following
activities as detailed in the HPRP Notice: case management, outreach,
housing search and placement, legal services, mediation, and credit
repair.
3. Data collection and evaluation .includes costs associated with
operating HUD-approved homeless management information systems
for purposes of collecting unduplicated counts of homeless persons
and anal zin atterns of use of HPRP funds.
2
Staffing of the CHRC
HPRP funds will be used to hire three (3) staff:
· One (l) full-time Coordinator (who will also conduct intake,
assessment, etc. services)
· One (l) full-time Homeless Prevention Specialist (a second Homeless
Prevention Specialist will be provided in-kind by the service providers
partnering with the CHRC)
· One (PT) HMIS Specialist
The Coordinator and Homeless Prevention Specialists will enter data into the
HMIS on those accessing CHRC services. The HMIS Specialist will provide
training and technical assistance to those CHRC partners joining the HMIS
and will assist with developing reports.
CHRC Facility
The location of the resource center has not been determined as of April 14,
2009; however, CHRC developers are meeting with representatives of several
faith-based organizations to explore the possibility of partnering with these
organizations to provide space for the CHRC and to enhance collaboration.
The CHRC facility will be located on the bus line and will be accessible
including the entrance, parking and restroom.
CHRC Services
Services and resources provided through the CHRC will include:
. Financial Assistance
a. Rental assistance
b. Security deposits
c. Utility deposits/payments
d. Moving costs
e. Motel/hotel vouchers
. Case Management
a. Intake and assessment
b. Referrals/placement
c. Follow-up
· Housing Relocation & Stabilization Services
a. Housing Counseling/Case Management
i. . Development of Housing & Service Plans
· Data collection and reporting through the use of the Homeless
Management Information Center (HMIS)
3
Eligibility
Eligibility requirements to access services and resources through the CHRC
will be based on existing guidelines and will use existing eligibility
certification and recertification processes. In addition, a comprehensive
review of existing programs that provide these services will be conducted
and a uniform eligibility process will be developed.
3. Outreach efforts
The CHRC Coordinator will meet with and maintain an on-going
relationship with all organizations that provide services that help prevent
individuals and 'families from becoming homeless to: 1) ensure the
Coordinator understands the organizations' services and eligibility
requirements; 2) inform the organizations that all people identified at-risk of
becoming homeless should be referred to the CHRC to ensure all possible
resources are accessed. Those organizations include but are not limited to:
local departments of social services, 2-1-1 VIRGINIA - Southwest Region;
RAM; Presbyterian Community Center; Mental Health America; Blue Ridge
Behavioral Healthcare; local health departments; Veterans Administration;
etc.
The CHRC Coordinator will also meet with and maintain an on-going
relationship with all of the local homeless shelters to: 1) ensure the
Coordinator understands the shelters' services and eligibility requirements;
2) inform the shelters that all people identified as being homeless should be
referred to the CHRC to ensure they are entered into the Homeless
Management Information System (HMIS) and those that meet eligibility will
be put on th.e "fast-track" for rapid re-housing.
Homeless. Assistance Team staff will conduct outreach to. persons
residing in shelters or other places not meant for human habitation and
direct them to the CHRC Blue Ridge Behavioral Healthcare PATH street
outreach program as well as the Salem VA Medical Center Homeless
Outreach Clinician will also make referrals to the CHRC
Lastly, a brochure will be developed to educate the community about the
services offered through the CHRC The 2-1-1 VIRGINIA - Southwest Region
center will serve as a point of contact after hours, on weekends and
holidays.
4. Ad min istration/Su pervis ion/Capacity/Experience
Partnering with the City of Roanoke, Department of Human Services, the
Council of Community Services will administer and supervise the operations
of the CHRC The Council currently administers several state and federal
programs that require approximately $5 million to flow through the
organization annually and maintains a $1.7 million annual operating budget.
If upfront funds are available, the Council would request upfront funds.
The Council of Community Services has experience establishing and
operating programs that directly serve the general public. In 2004 the
4
Council applied for and was awarded a five-year grant from the Centers for
Disease Control (CDC) in the amount of $3.2 million to establish and operate
a drop-in center that conducts outreach, education, screening and support in
the area of HIV and other sexually transmitted diseases. The Council's Drop-
In Center has been extremely effective and has had its contracts with the
CDC and the Virginia Department of Health extended and expanded.
HPRP Estimated Budget Summary
Homelessness Rapid Re-Housing Total Amount
Prevention Budgeted
Financial Assistance $300,000 $100,000 $400,000
Housing Relocation &
Stabilization Services $200,000 $52,717 $252,717
Su btotal $500,000 $152,717 $652,717*
Data Collection and Evaluation $75,000
Administration (up to 5% of allocation) $38,300
Total HPRP Amount Budgeted $766,017
*$652,717 represents 85% of the total amount available to the City of Roanoke
for the HPRP.
5. Sustainability
HUD has indicated that prevention funds will be made available in the
future through Emergency Shelter Grant funds as well as Continuum of Care
funds. Therefore, on-going funding for the CHRC will be sought through
these mechanisms as well as from local funding sources from both the
private and public sectors.
5
1
Total Action Against Poverty
Community Housing Resource Center Proposal
Homeless Prevention and Rapid Re-Housing Program (HPRP)
Background
On March 19, 2009, the Department of Housing and Urban Development(HUD)
published guidelines for the use of funds under the Homeless Prevention and Rapid Re-
Housing Program (HPRP). Central to these guidelines as well as to the broader
guidelines of the American Recovery Act (ARRA) is the stipulation that 94.5% ofHPRP
funds must be used solely for direct services I.
The "10 Year Plan to End Homelessness," published in November 2006, documented the
needs of the homeless population in the Roanoke V alley, and presented four goals to
address the issue-two of these goals, Goal 2, Prevention of Homelessness and Goal 3,
Reduction in Time Spent Homeless directly correspond with the goals ofT AP's Homeless
Intervention Program (HIP) by employing strategies that seek to "[...]identify and assist
people who are homeless or in danger of becoming homelessz", as well as "Minimize the
time needed for individuals/families to move from shelters to permanent housing3.
Utilization ofHPRP funds through TAP's HIP program is not only consistent with the
goals ofthe laY ear Plan, it is consistent with the needs of Roanoke's homeless
population-The Housing Inventory Chart (HIC) ofthe Blue Ridge Continuum of Care's
2008 HUD application indicated that a total of 116 individuals and families who were
currently homeless could have benefited from permanent, affordable housing 4-housing .
that was non-existent or unavailable.
TAP Community Housing Resource Center Structure
TAP's Homeless Intervention Program (HIP) will administer HPRP funds; primary
activities will include rental assistance and utility assistance. Secondary prevention
I
activities such as housing searches, landlord mediation, moving cost assistance, re-
housing activities and case management will be provided through a case manager at TAP.
The cost of the case manager position will be absorbed by TAP alone and will not be
deducted from HPRP funds.
Homeless service providers as well as other supportive service providers in the
community currently make referrals to TAP's HIP program; shelter providers will be
encouraged to refer homeless clients in transition to TAP's Community Housing
Resource Center (CHRC), so that they may be re-housed as quickly and efficiently as
1 Title XII of the American Recovery Act states that "[...] grantees may use up to 5 (five) percent of any
grant for administrative costs...and up to.5 (one-half) percent shall be available for staffing, training,
technical assistance, technology, monitoring ,and research and evaluation activities.
2 10 Year Plan to End Homelessness, Goal 2: Prevention of Homeless ness, Strategy One. Page 23.
3 1 0 Year Plan to End Homelessness, Goal 3: Reduction in Time Spent Homeless, Strategy Two. Page 26.
42008 Housing Inventory Chart: Unmet Need Totals. Blue Ridge CoC application, October 2008.
2
possible. Memorandum of Agreement will be developed when necessary to outline the
services provided through HIP HPRP and to establish the.commitment of other service
providers.
Intake and assessment will be provided through one of two full-time TAP CHRC staff.
On!:anizational Structure and Resource Allocation
Ninety-Five percent (95%) ofthe $766,017 HPRP funds will be allocated to primary
homeless prevention activities-rental assistance, utility assistance, and other activities
designed to keep individuals and families from becoming homeless. 5% ofHPRP funds
will be utilized for administration of TAP's CHRC.
Total rental assistance and utility assistance will amount to $727,717
Total administration costs will amount to $38,300
Staffine: of TAP's CHRC
No HPRP funds will be used to hire any staff for TAP's CHRC. TAP will utilize extant
HIP staff to maximize the amount of assistance available to Roanoke's homeless
population. Current staff includes:
· One full-time Housing Coordinator whose duties include iptake, assessment, self-
sufficiency planning, landlord mediation, and other re-housing activities;
.One part-time Housing Specialist whose duties include intake, assessment, self-
sufficiency planning, and data entry; and
· One full-time administrative assistant, ,funded entirely through TAP, whose duties will
include data entry, filing, and other administrative tasks.
All TAP CHRC staffwill enter data into HUD's Homeless Management Information
System (HMIS); training and technical assistance will be provided by the Council of
Community Services, the Blue Ridge CoC's HMIS administrator.
TAP CHRC Facilitv
TAP's CHRC facility will be located at the current HIP storefront, at 145 Campbell Ave.,
Southwest Roanoke. Utilizing HIP's current location allows TAP's CHRC to provide
services in a welcoming, centralized, street-level location th~t is directly on bus routes,
easy to find, and accessible to all.
TAP CHRC services
Services provided through TAP's CHRC will consist solely ofprimary prevention
activities, including:
· rental assistance
.security deposit assistance
· utility deposits and payments
· hotel/motel vouchers
Case management: In order to best serve Roanoke's homeless population and make the
best use ofHPRP funding, case management will be provided via contracted services
provided through other funding sources. Case management is an integral part ofT AP's
3
CHRC design, and will include creation of a housing plan, exploration of out-of-area
housing options,housi!lg searches, outreach, referrals and placement, coordination of
services, landlord mediation, and follow-up support.
Eli2ibilitv
Eligibility requirements to access services at TAP's CHRC will be based on current HIP
eligibility requirements as well as several risk factors for homelessness identified by
HUD5, Including, but not limited to:
· unexpected physical illness or accident
· unexpected job layo ffJunfair job termination
· loss oftransportation
· loss of benefits
· loss of child care
· eviction within two weeks from a private dwelling
· discharge within two weeks from an institution (including prisons, mental health
facilities, hospitals)
· sudden and significant loss of income
· physical disabilities and other chronic health issues including severe mental
illness/HIV/ AIDS/substance use
· homeless in last twelve months
· current or past involvement in child welfare, including foster care
Additional Reauirements
In addition to the eligibility requirements stated above, TAP's CHRC will follow HUD's
requirements6 for all HPRP program participants, including:
· Initial consultation: HUD guidance states that any individual or family provided with
HPRP funds must have an initial consultation with a case manager or other authorized
representative to determine the appropriate assistance to meet their needs.
· Households must be at or below 50 percent of Area Median Income (AMI)
· The household must be at risk oflosing housing and have 1) no subsequent housing
options AND 2) lack the financial resources and support networks needed to obtain
immediate housing or remain in existing housing
Outreach
TAP's CHRC Housing Coordinator will maintain relationship with local homeless
service providers, service organizations, and advocacy groups. On-going relationships
will ensure that timely and effiCient referrals take place; relationship development will
also ensure that all community partners know and understand program eligibility
5 Department of Housing and Urban Development: Notice of Allocations, Application Procedures, and
Requirements for Homeless Prevention and Rapid Re-Housing Program Grantees under the American
Recovery and Reinvestment Act of2009. Page 24.
6 Department of Housing and Urban Development: Notice of Allocations, Application Procedures, and
Requirements for Homeless Prevention and Rapid Re-Housing Program Grantees under the American
Recovery and Reinvestment Act of2009. Pages 22-23.
4
requirements, the scope ofT AP CHRC requirements, and are well-informed of
programmatic outputs and results as identified through HMIS data analysis.
Capacity
TAP is the designated Community Action Agency for the City of Roanoke, and is the
HUD-recognized housing counseling agency for the Roanoke Valley through
administration ofthe HIP program. TAP also administers over 30 programs designed to
provide individuals and families with the tools they need to eradicate poverty and build
self-reliance and determination. In 2007-2008 alone, TAP-HIP provided 232 households
with the financial assistance they required to stay in their homes. In the same year,
TAP's Section 8 housing program provided 243 individuals with the rental assistance
they needed to maintain independent living, and provided emergency utility assistance to
362 households.
TAP CHRC Bud2et and Bud2et narrative
Increase HIP applications
TAP HIP could effectively manage an increase of 15-20 rental assistance applications to
total 55-60 applications a week. This could mean applications anywhere from one month
to 18 months of rental assistance and/or utility assistance. Not all applicants will require
multiple months assistance; not all will need only one. Calculations are based on one
month of rental assistance and one month of supportive services.
Last year alone, TAP HIP turned away 282 clients who did not meet HIP eligibility
requirements, meaning that they were not "in-crisis" (i.e. at least 30 days behind on your
rent or mortgage, loss of job, unlawful detainer, etc). If HIP provided rental assistance
for a portion these 282 clients, our HPRP program would look like this:
Homeless individuals served:
Year Number of Fair Number Total Rental
Individuals Market of Assistance
Rate months \
assistance
2009-2010 200 $456/ 1 1 $91200
Bed apt
2010-2011 200 $456/ 1 Bed 1 $91200
apt
2011-2012 200 $456/ 1 Bed 1 $91200
apt
Total 600 -- -- $273,600
Total cost to provide one-month rental assistance and support to an estimated 600
homeless individuals over three years: $273,600
5
Homeless families served:
Year Number of Fair Number of Total Rental
Families Market Months ( Assistance
Rate Rental
Assistance*
2009-2010 230 656/ 2 bed 1 $150,880
apartment
2010-2011 230 656/ 2 bed 1 $150,880
apartment
2011-2012 216 656/ 2 bed 1 $141,696
apartment
Total 676 - - $443,456
* Note that under HUD 's HPRP guidelines, programs can provide rental assistance for up to eighteen (18)
months. For the sake of simplicity,' estimates have been provided for one month's rental assistance. We
anticipate that some clients will need more than one month of rental assistance.
Total cost of one month rental assistance and supportive services for an estimat~d 425
families over three years: $443,456
I Utility Assistance' I $10,661 *
* we anticipate that utility assistance costs may be higher than the figure represented here. Note that an
increase in utility assistance will result in a decrease of total rental assistance amounts.
Total Project Cost: $727,717
j
To: Membersof~Council
From: Mayor David Bowers
5/11/09
~
.~"''''~iO~+o
l* ~~lliUII~~ * \
~" Inll
'96 ofl
"^' OE"f.\.:
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON. DC 20410-7000
May 1, 2009
RECEIVED
MAY 0 ~ 2009
MAYOA'S O.FFICE
!VI .II iI"
c.
OFFICE OF THE ASSIST ANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
The Honorable David A. Bowers
Mayor of Roanoke
Suite 452
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
I am pleased to inform you that the Department of Housing and Urban Development's
Fiscal Year (FY) 2009 budget has been enacted and signed by President Obama. This letter
provides your FY 2009 allocations for the Office of Community Planning and Development's
(CPD's) formula programs: Community Development Block Grant (CDBG); HOME Investment
Partnerships; Housing Opportunities for Persons With AIDS (HOPW A); and Emergency Shelter
Grants (ESG). These programs provide funding for housing, community and economic
development activities, and assistance for low- and moderate-income persons and special
populations across the country.
HUD's budget for FY 2009 is included in the Omnibus Appropriations Act, 2009 (Public Law
111-8). The amounts available include reallocated funds for the CDBG and HOME programs.
There is no funding for the American Dream Downpayment Initiative (ADDI) in FY 2009. The
following amounts reflect the level of funding available for these programs in your community:
Community Development Block Grant
HOME Investment Partnerships
Housing Opportunities for Persons With AIDS
Emergency Shelter Grants
$1,855,870
$760,856
$0
$82,120
This letter provides an opportunity for HOD to highlight several important issues. First, HUD
continues to emphasize the importance of effective performance measurements in all of its formula
grant programs. Grantees must report outcome indicators for all open activities in the Integrated
Disbursement and Information System (lDIS) to assess their performance toward achieving their
objectives and outcomes in their Consolidated Annual Performance and Evaluation Report. It is
vitally important that HUD have complete performance measurement data to report to Congress, the
Office of Management and Budget, and the public at large. The Obama Administration's
commitment to transparency and accountability underscores the importance of this data. Your
ongoing attention to ensuring complete and accurate reporting of performance measurement data
will be crucial to RUD's ability to demonstrate the effectiveness of its formula grant programs.
Second, problems in the subprime mortgage markets and resulting property foreclosures are
having significant impacts on a number of local governments. CDBG and HOME funds represent a
resource that local governments may use to address some of the consequences of these problems,
,
I \ ~CU \..J\Ti:..
~ S\\~\e~
f"j;)gB
www.hud.gov
espanol.hud.gov
particularly for lower income families and neighborhoods. HUD urges its formula grantees, as part
of the consolidated plan process, to examine their use of these grant funds to either reinforce
activities that help stabilize homeownership at the local level or to consider establishing such
activities in the coming year. HUD is committed to using the flexibility of these programs to aid
communities in addressing the potential impact of these problems and urges grantees to contact the
appropriate CPD field office to discuss any ideas or concerns on the use of formula funds for these
purposes.
Additionally, these funds are separate from funds appropriated under the American Recovery
and Reinvestment Act (Recovery Act). The Recovery Act provided funds for the CDBG program
and several other initiatives managed by CPD, such as the Homelessness Prevention Fund and the
Tax Credit Assistance Program. These Recovery Act funds have already been allocated on a
formula basis and HOD has issued guidance on how to access and use these funds. If your
jurisdiction is receiving funds under any of the Recovery Act programs, please review the
appropriate guidance by visiting HUD's Recovery Act website at www.hud.gov.
Finally, the Department again urges grantees to consider the needs of our returning veterans
and their families in the design and administration of these formula programs. Over the past seven
years, several hundred thousand of our fellow Americans have served our nation on the battlefields
of Iraq and Afghanistan and countless other places around the globe., Many veterans are returning
to our communities with wounds and injuries that may make it difficult for them to find housing or
support themselves and/or their families. I am confident that you will consider their sacrifice and
ensure that these men and women receive the utmost consideration in the use of these funds at the
local level.
I look forward to continuing our partnership to assist lower income residents in your
community. As always, HUD is available to provide any assistance you require in implementing
your programs. If you or any member of your staff have questions, please contact your local CPD
office director.
Sincerely,
~a~l.~.., .:....
Nelson R. Breg6n
General Deputy Assistant Secretary
2
Date: April 21,2009
To: City of Roanoke
215 Church Avenue
Roanoke, Virginia 24011
Attention: Mayor David Bowers
Vice-Mayor Sherman Lea
Council Member Rupert Cutler
Council Member Gwen Mason
Council Member Anita Price
Council Member Court Rosen
Council Member David Trinkle
Subject: Support for Community Housing Resource Center
Data from the most recent Point in Time survey, conducted by the Roanoke Valley/
Alleghany Regional Advisory Council on Homelessness, show that the number of people who
are homeless in our area continues to grow. Increases have been reported virtually
every year since we began collecting data on homelessness in 1991. The Point in
Time Survey data also show that those people who are experiencing homelessness are'
remaining homeless for a longer period of time. This has also become a trend. When
reviewing this data it becomes obvious that the policies and programs that have been in
place for the past 18 years, while meeting the initial emergency needs of the homeless well,
have not changed the trends. As the programs have increased or expanded, the numbers
of people serVed have increased. Somehow, we are not preventing homelessness or
reducing the time spent homeless. If we really want to see change, we must change what
we are doing.
. The Roanoke Valley has been given a rare opportunity to not only be innovative but
to set a statewide standard for provision of services to the homeless. Through the Federal
Stimulus Package approximately $766,000 will be available, over three years, for the
Roanoke Valley to creatively address homelessness. This funding stream is designed to
address social issues by doing something unique, forming new partnerships and creating.
new areas of community communication and cooperation. Those Times readers who
attended the "SociaISolutions...in the Key of Jazz" event with Harry Pickens last week will
recognize that this rationale has been successful in addressing many difficult issues in
different areas of the country. The Roanoke Valley/Alleghany Regional 10 Year Plan to End
Homelessness contains just such an innovation.
One of the plan's most important strategies to address the prevention and reduction
of time spent homeless is the creation of a community housing resource center. This center
has been visualized as centrally located near most service providers and on public
transportation routes. A person either in danger of becoming homeless or seeking services
to end homelessness initially meets with a homeless prevention specialist for intake and
referral to appropriate programs. The client would no longer be shuffled from service
provider to service provider because the prevention specialist will have access, though the
Homeless Management Information System [HMIS], to every resource that is appropriate
and available. Use of the HMIS will provide community service planners an invaluable
source of up-to-date information about the needs of people experiencing homelessness.
Reviews of successful programs that prevent homelessness and that are able to rapidly
rehouse people experiencing homelessness have one thing in common - intensive case
management. A centralized intake and referral center will make this case management the
standard, not the exception.
Some might want to argue that a center such as this is creating yet another
organization and taking resources away from those who need them. This could not be
.-
further from the truth for several reasons. First, stimulus money will not be used for the
physical structure. This funding will be found elsewhere. Second~ the stimulus funding
guidelines strictly limit the percentage that programs can use for program administration.
This would be the case if divided up between five organizations or used by one. Thus, the
administration costs of one central intake and referral program will be less than the
administration costs of five organizations providing those same services, a significant
reduction in duplication of administration costs. Third, the center will create three flew jobs
not presently available in the Valley. And fourth, service providers will continue to provide
the same services they presently provide. Many have already committed to providing some
of their staff to the resource center and to expanding the resources that can be made
available to their clients.
That the Housing Resource Center has community support is easily documented.
Every agency and program in the Roanoke Valley/Alleghany Region participated in the
creation of the 10 Year Plan with the community housing resource center as a primary
strategy. Each sioned the Plan. The members of the Roanoke Valley/Alleghany Regional
Advisory Council on Homelessness voted unanimously to support the strategy through the
use of Stimulus Funds to create the Resource Center. The Blue Ridge Continuum of Care
voted to support the creation of the Resource Center. Members of the Continuum of Care
voted unanimously to provide staff from their agencies to the Center. The Center is entirely
consistent with the goals of the City of Roanoke Consolidated Plan. There has been little
doubt expressed by service providers that the center is needed. Support for a Housing
2
Resource Center can also be found in a recently published concept paper of the National
Alliance to End Homelessness, HPRP: Opportunities for Systems Transformation and
Sustain ability. Seven strategies are highlighted and all fit under the umbrella of a Housing
Resource Center. They are:
· Create a uniform process for targeting assistance that assesses risk of
homelessness, assesses strengths and barriers to stable, permanent housing,
and prioritizes interventions.
· Create a common set of performance measures for programs.
· Create a system of oversight that encourages better outcomes [regular
assessments of individual program performance/performance-based funding
and contracts/regular reporting of system-wide performance and return on
investment.
· Coordinate homelessnessassistance with mainstream resources
. Understand your system.
· Build capacity to address emergency housing needs, including the imminent
loss of housing [prevention] or homelessness [rapid re-housing], using best
practices.
· Encourage and cultivate leadership.
The City of Roanoke should accept the recommendation of the Advisory Council
because'it is imperative that the Resource Center become a reality. Financial assistance
must be in the hands of those in need quickly and we must avoid wasteful administrative
spending. Aone-stop-shop model, with central intake and case management provided by
homeless prevention specialists and service providers, significantly reduces administration
costs. The difficulty, in hard economic times, for agencies to see the benefit of assigning
some of the funds they want to use for their program's administration to one central
program is understandable. It is hard to resist a grab at $766,000. However, it takes
vision to realize that the community housing resource center strategy creates the
opportunity to provide more services, not less. Agencies and programs will be
strengthened, not diminished.
Finally, it has been, for many years, the duty of the Roanoke Valley/Alleghany
Advisory Council on Homelessness to look at what is in the best interest of the region, not
any particular organization. We vote to finding a new way link people and housing - not
continue to fund the old and only partially successful strategies.
3
Sincerely.
Paula L. Prince
Paula L. Prince, PhD
Chair'
Roanoke/Alleghany Regional Advisory Council on Homelessness
[540] 767-6068
pprince@)ichs.edu
/plp
Attachments [2]
HPRP: Opportunities for Systems Transformation and Sustainability
National Alliance to End Homelessness, April 2009
Community Housing Resource Center Fact Sheet, April 2009
[Prepared by the Council of Community Services]
4
~tgQe
Families in Transition + Head Start + Housing & Community Development
TAP Financial Services + This Valley Works
Frank Baratta
HUD Budget Team Leader
215 Church Ave., SW
Room 354
Roanoke, VA 24011
April 23, 2009
Dear Frank,
I wanted to share my comments on the Community Housing Resource Center with you:
The purpose ofthe Homelessness Prevention and Rapid-Re-Housing Program (HPRP) is to
address the issue of those citizens in the City of Roanoke who find themselves in danger of
becoming homeless or t,hose who have found themselves suddenly homeless as a result ofthe
severe economic downturn. This comes at an economically uncertain time when there is a
significant lack oflocal resources experienced by all ofthose who have historically been part of
the safety net- Witness recent reduction of funds for non-profits and social service programs
including general relief and state and local hospitalization. Now is not the time to "organization
build" by using $280,000 of proposed funds for human and physical infrastructure to create a
Community Resource Center, leaving less than half of the funds (48.6%) to actually help those in
need!]
There is no sustainability plan in place for this new project. After the ARRA Stimulus Funds are
spent, one of two things will happen: the Council of Community Services will seek general funds
from the City of Roanoke Human Services Board-a funding source that is facing reductions by
$131,567 or'22%, (from $598,030 to $466,463)-and compete for dwindling funds with other
crucial service providers in the community, or the Council of Community Services will request
funds as part ofthe new Continuum of Care proposal which will eliminate funding for one of the
current transitional housing programs. In either case the plan will stress the existinghuman
services safety net.
There is an alternative. The City of Roanoke could direct these resources to its designated
Community Action Agency, TAP. TAP is already the HUD-recognized Housing Counseling
Agency for this area and currently administers the Virginia Department of Housing and
Community Development's Housing Intervention Program (HIP), a utility assistance program,
1 The City Manager's estimate ofa 85% of these funds going to serve the client does not take into account that of
that 85% there is provision of new staff direct service staff positions that reduce the monies actually going to help
individuals and families in critical financial straights.
145 Campbell Avenue, SW
Roanoke, VA 24011
540.345.6781
the Section 8 Housing Choice Voucher for Roanoke County, employs three certified housing
counselors, and will not need additional human and physical infrastructure. TAP housing
programs are centrally located at 145 West Campbell Avenue and are well known to area
residents. TAP will ensure that all of these funds (save 5% for administration) will go directly to
help local residents from becoming homeless by assisting them with short and long term rental
assistance, utility assistance, and all other prevention activities allowed under HUD program
guidelines. As part of TAP's services we will offer out of area relocation counseling for those
clients seeking to reestablish themselves outside the City of Roanoke. (see attachment)
Sincerely,
Ted Edlich
President and CEO
Total Action Against Poverty
Incl: TAP Community Housing Resource Center
145 Campbell Avenue, SW
Roanoke, VA 24011
54.0.345.6781
r
THE ROANOKHIMESSllND!\Y"I'v1AY>3, 200.9.
";\.~
~. ..... ~c...: . _' ".
T......., '::f:.'.e' c. .ri ,~~:'. ':l~C,
:::1:'::1~1.: '." ~;ol::~,.,. ~'~
ne'ea;e'~~,to pTaGe'
p,.eopl'e'::;!:,Ip..)n()ffi e s
. . ~. ~-' ' :,';, " - ,'. '
Owen Schultz
. ,e, _~ ~. .
;.,'-
Shultz is vice president
,'. ~. f6r res~o'~rc~s and ~)ianl'1ingat TAP.
.T\1e'Roano!ce Valley-Alieghany
Regional {\dvisOfY CO\lnGiI on.
Homelessness, in response to a
Hub Re'covery Act Horqelessries~
Prev~t1tion Eundinitiatjye, is.,pro"
p6sinKto establislu Community
'Rousing'Resource Ceri'ier, This.
"would D,e 'ane\" facility, a,one'
stoRresource fot homeless,infor:
. 'iilat'i~l)" ieferrqis;,andshyices;',
, " abdwouJd cost$280,boO: '
Hi itself. this \voiild 'be an
aQmi.rable s\,rvicehICipf\Jyel\lent, '
paitictilarly if itwas'qlso '1, much-
'"neetled dal'ccnter; platlsfor sudi
a center are. include,Uri the\:ity,
of Roal1okc'~ 10 Year Plan toEri~r
Homelessness. '
,HUD's homelessness fun'a,
under Title XU of'the Ameriean
, Recewery and Reinvestment Act
of '2009, includes $1.5 billiOn
"for homelessness prevention
al1Q rapid re'housing activities."
SCHULTZ: He-housing-fUnds go
to supportexistingprO~s
FR()M 1
R(ja'lloke'~' sh~re6f these funds
is. $766,Orz. Tlie P,.rQPQs~d use of
36 percent cif these funds for a
resource'cehterby:the advisory
council does not ad.dress the
spirit or the .puqiose of tlje act.
The ,act .describes llses .of these
,funds as follows:
".':TIiat fundsprov.ideci ,.'
shaICbe use~ for th~ provision
6fshorhtel'm or"me,diluYHerm
rentaL ;\ssi~tanc,elhousing relo-
. cation, andstilbilization services
ihclLidinghciusing search, media-
tio.h~~ outieach. to prORtCrty
o.}Vneni;credilrepair: security or
utility (leposits, utility paymeiits,
rental assistance for a'final month
at a'!ocilHi111,moving cost assis-
'. tanc~.,imd case managemeI)t; or
ot,h,er l\Ppr()priat~ activities for
"hiimele~sness prevenqon and
rapid re-housingof persons who
have become nonieless,"
. "That grantees may use up to
5' percent of any grant for admin"
" istrative costs.. .of the funds
provided under this heading, up to one-half
percent shall be available for staffing, training,
technical assistance, technology, nlOnitoring,
research and evaluation activities."
This clearly means that 94.5 percent of the
resources niust go to direct seivices. Note.
that these are expensive services to provi<;le.
Rapid re-housing is not cheap. The more
staff cost to provide these services, the less
the impact. The advisory council will spend
$280,000 on the center itself; [10 direct' cash
payrilents for those in need will be made
from this mOIley; lessening the i,mpact by at
least one-third. Impact is what the recovery
act is all about. Note, ioo, tmit the center will
have a maximum of obly $38;300 available for
administration, and a maximiun of $3,830 for
staffing from the ARRA furids.
The center would be sUPJJOrted,in part by
loaned staff from current providers (with no
funds to supplant their absence, where cus-
tomers currently are served), and it w{)uld-
hire a cadre of additional case managers.
The HUD funds should not pay to help
establish new delivery mechanisms, new
facilities or an additional administrative
layer. There are barely enough funds' to bol-
ster the staff that agencies cllIrently have.
See SCHULTZ, 4
Efforts to secure adc!itioniiI (urjdsthrough the
city of Roanoke via Commi1l1ityDevelopmettt
Block Grant or human services funding have
not succeeded.
A community housing resource Center
is a good idea. 'The act is a good idea. The
problem is tj1at they ser.ve different goals,
It is inappropriate to try to fund the center
from this source. The act is not designed
to develop teal estate and new overhead
delivery mechanisms or pay for a high stJ.ff
Joad. It is ddigned for olle purpose: iQ get
the money to people who need it in the mcist
rapid, accountable, transparent fashion with
the highest. possible effect..
The funds should go to t hose already
doing th~se jobs, whose main problem has
perennially been a shortage of cash to help
those who already come to our doors. This
season, we have had to c1os'e down homeless
preventiori assistance for lack of funds. We
may need one more staff me'mber; we, and
iveryone else in this arena, are certainly shy
of money to help pay rent or utijity bills. In
short, to fulfill the recovery act, homel,essness
funds should go to essential prevc:ntion ser-
vices. We do not lack for referrals, we lack
cash resources,
Good concept. but wrong source. Let's use
it as it is lntended, '
..J
Families in Transition · Head Start · Housing & Community Development
TAP Financial Services · This Valley Works
Frank Baratta
HUD Budget Team Leader
215 Church Ave., SW
Room 354
Roanoke, VA 24011
April 23, 2009
Dear Frank,
I wanted to share my comments on the Community Housing Resource Center with you:
The purpose of the Homelessness Prevention and Rapid-Re-Housing Program (HPRP) is to
address the issue of those citizens in the City of Roanoke who find themselves in danger of
becoming homeless or those who have found themselves suddenly homeless as a result of the
severe economic downturn. This comes at an economically uncertain time when there is a
significant lack of local resources experienced by all of those who have historically been part of
the safety net- Witness recent reduction of funds for non-profits and social service programs
including general relief and state and local hospitalization. Now is not the time to "organization
build" by using $280,000 of proposed funds for human and physical infrastructure to create a
Community Resource Center, leaving less than half of the funds (48.6%) to actually help those in
need!]
There is no sustainability plan in place for this new project. After the ARRA Stimulus Funds are
spent, one of two things will happen: the Council of Community Services will seek general funds
from the City of Roanoke Human Services Board-a funding source that is facing reductions by
$131,567 or 22%, (from $598,030 to $466,463)-and compete for dwindling funds with other
crucial service providers in the community, or the Council of Community Services will request
funds as part of the new Continuum of Care proposal which will eliminate funding for one of the
current transitional housing programs. In either case the plan will stress the existing human
services safety net.
There is an alternative. The City of Roanoke could direct these resources to its designated
Community Action Agency, TAP. TAP is already the HUD-recognized Housing Counseling
Agency for this area and currently administers the Virginia Department of Housing and
Community Development's Housing Intervention Program (HIP), a utility assistance program,
I The City Manager's estimate of a 85% of these funds going to serve the client does not take into account that of
that 85% there is provision of new staff direct service staff positions that reduce the monies actually going to help
individuals and families in critical financial straights.
145 CarnpbeIl Avenue, SW
Roanoke, VA 24011
540.345.6781
the Section 8 Housing Choice Voucher for Roanoke County, employs three certified housing
counselors, and will not need additional human and physical infrastructure. TAP housing
programs are centrally located at 145 West Campbell Avenue and are well known to area
residents. TAP will ensure that all of these funds (save 5% for administration) will go directly to
help local residents from becoming homeless by assisting them with short and long term rental
assistance, utility assistance, and all other prevention activities allowed under HUD program
guidelines. As part of TAP's services we will offer out of area relocation counseling for those
clients seeking to reestablish themselves outside the City of Roanoke. (see attachment)
Sincerely,
~d ~'
~~~
Ted Edlich
President and CEO
Total Action Against Poverty
lncl: TAP Community Housing Resource Center
cc: Earl Reynolds
Owen Schultz
145 Campbell Avenue, SW
Roanoke, VA 24011
540,345.6781
. '
1
Total Action Against Poverty
Community Housing Resource Center Proposal
Homeless Prevention and Rapid Re-Housing Program (HPRP)
Background
On March 19,2009, the Department of Housing and Urban Development(HUD)
published guidelines for the use of funds under the Homeless Prevention and Rapid Re-
Housing Program (HPRP). Central to these guidelines as well as to the broader
guidelines of the American Recovery Act (ARRA) is the stipulation that 94.5% ofHPRP
funds must be used solely for direct services 1.
The "10 Year Plan to End Homelessness," published in Nove~ber 2006, documented the
needs of the homeless population in the Roanoke Valley, and presented four goals to
address the issue-two of these goals, Goal 2, Prevention ofHomelessness and Goal 3,
Reduction in Time Spent Homeless directly correspond with the goals of TAP's Homeless
Intervention Program (HIP) by employing strategies that seek to "[...]identify and assist
people who are homeless or in danger of becoming homeless2", as well as "Minimize the
time needed for individuals/families to move from shelters to permanent housing3.
Utilization ofHPRP funds through TAP's HIP program is not only consistent with the
goals of the 10 Year Plan, it is consistent with the needs of Roanoke's homeless
population-The Housing Inventory Chart (HIC) of the Blue Ridge Continuum of Care's
2008 HUD application indicated that a total of 116 individuals and families who were
currently homeless could have benefited from permanent, affordable housing4-housing
that was non-existent or unavailable.
TAP Community Housing Resource Center Structure
TAP's Homeless Intervention Program (HIP) will administer HPRP funds; primary
activities will include rental assistance and utility assistance. Secondary prevention
activities such as housing searches, landlord mediation, moving cost assistance, re-
housing activities and case management will be provided through a case manager at TAP.
The cost of the case manager position will be absorbed by TAP alone and will not be
deducted from HPRP funds.
Homeless service providers as well as other supportive service providers in the
community currently make referrals to TAP's HIP program; shelter providers will be
encouraged to refer homeless clients in transition to TAP's Community Housing
Resource Center (CHRC), so that they may be re-housed as quickly and efficiently as
I Title XII of the American Recovery Act states that "[...] grantees may use up to 5 (five) percent of any
grant for administrative costs...and up to.5 (one-halt) percent shall be available for staffing, training,
technical assistance, technology, monitoring ,and research and evaluation activities.
2 .
I 0 Year Plan to End Homelessness, Goal 2: Prevention of Homeless ness, Strategy One. Page 23.
3 10 Year Plan to End Homelessness, Goal 3: Reduction in Time Spent Homeless, Strategy Two. Page 26.
42008 Housing Inventory Chart: Unmet Need Totals. Blue Ridge CoC application, October 2008.
2
possible. Memorandum of Agreement will be developed when necessary to outline the
services provided through HIP HPRP and to establish the commitment of other service
providers.
Intake and assessment will be provided through one of two full-time TAP CHRC staff.
Onmnizational Structure and Resource Allocation
Ninety-Five percent (95%) ofthe $766,017 HPRP funds will be allocated to primary
homeless prevention activities-rental assistance, utility assistance, and other activities
designed to keep individuals and families from becoming homeless. 5% of HPRP funds
will be utilized for administration of TAP's CHRC.
Total rental assistance and utility assistance will amount to $727,717
Total administration costs will amount to $38,300
Staffin2 of TAP's CHRC
No HPRP funds will be used to hire any staff for TAP's CHRC. TAP will utilize extant
HIP staff to maximize the amount of assistance available to Roanoke's homeless
population. Current staff includes:
- One full-time Housing Coordinator whose duties include intake, assessment, self-
sufficiency planning, landlord mediation, and other re-housing activities;
-One part-time Housing Specialist whose duties include intake, assessment, self-
sufficiency planning, and data entry; and
· One full-time administrative assistant, funded entirely through TAP, whose duties will
include data entry, filing, and other administrative tasks.
All TAP CHRC staff will enter data into HUD's Homeless Management Information
System (HMIS); training and technical assistance will be provided by the Council of
Community Services, the Blue Ridge CoC's HMIS administrator.
TAP CHRC Facility
TAp's CHRC facility will be located at the current HIP storefront, at 145 Campbell Ave.,
Southwest Roanoke. Utilizing HIP's current location allows TAP's CHRC to provide
services in a welcoming, centralized, street-level location that is directly on bus routes,
easy to find, and accessible to all.
TAP CHRC services
Services provided through TAP's CHRC will consist solely of primary prevention
activities, including:
· rental assistance
-security deposit assistance
- utility deposits and payments
- hotel/motel vouchers
Case management: In order to best serve Roanoke's homeless population and make the
best use of HPRP funding, case management will be provided via contracted services
provided through other funding sources. Case management is an integral part of TAP's
3
CHRC design, and will include creation of a housing plan, exploration of out-of-area
housing options, housing searches, outreach, referrals and placement, coordination of
services, landlord mediation, and follow-up support.
Elildbilitv
Eligibility requirements to access services at TAP's CHRC will be based on current HIP
eligibility requirements as well as several risk factors for homelessness identified by
HUDs, Including, but not limited to:
· unexpected physical illness or accident
· unexpected job layoff/unfair job termination
· loss of transportation
· loss of benefits
· loss of child care
· eviction within two weeks from a private dwelling
· discharge within two weeks from an institution (including prisons, mental health
facilities, hospitals)
· sudden and significant loss of income
· physical disabilities and other chronic health issues including severe mental
illness/HIV / AIDS/substance use
· homeless in last twelve months
· current or past involvement in child welfare, including foster care
Additional Requirements
In addition to the eligibility requirements stated above, TAP's CHRC will follow HUD's
requirements6 for all HPRP program participants, including:
· Initial consultation: HUD guidance states that any individual or family provided with
HPRP funds must have an initial consultation with a case manager or other authorized
representative to determine the appropriate assistance to meet their needs.
· Households must be at or below 50 percent of Area Median Income (AMI)
· The household must be at risk of losing housing and have I) no subsequent housing
options AND 2) lack the financial resources and support networks needed to obtain
immediate housing or remain in existing housing
Outreach
TAP's CHRC Housing Coordinator will maintain relationship with local homeless
service providers, service organizations, and advocacy groups. On-going relationships
will ensure that timely and efficient referrals take place; relationship development will
also ensure that all community partners know and understand program eligibility
5 Department of Housing and Urban Development: Notice of Allocations, Application Procedures, and
Requirements for Homeless Prevention and Rapid Re-Housing Program Grantees under the American
Recovery and Reinvestment Act of2009. Page 24.
6 Department of Housing and Urban Development: Notice of Allocations, Application Procedures, and
Requirements for Homeless Prevention and Rapid Re-Housing Program Grantees under the American
Recovery and Reinvestment Act of2009. Pages 22-23.
4
requirements, the scope of TAP CHRC requirements, and are well-informed of
programmatic outputs and results as identified through HMIS data analysis.
Capacity
TAPis the designated Community Action Agency for the City of Roanoke, and is the
HUD-recognized housing counseling agency for the Roanoke Valley through
administration of the HIP program. TAP also administers over 30 programs designed to
provide individuals and families with the tools they need to eradicate poverty and build
self-reliance and determination. In 2007-2008 alone, TAP-HIP provided 232 households
with the financial assistance they required to stay in their homes. In the same year,
TAP's Section 8 housing program provided 243 individuals with the rental assistance
they needed to maintain independent living, and provided emergency utility assistance to
362 households.
TAP CHRC Bude;et and Bude;et narrative
Increase HIP applications
TAP HIP could effectively manage an increase of 15-20 rental assistance applications to
total 55-60 applications a week. This could mean applications anywhere from one month
to 18 months of rental assistance and/or utility assistance. Not all applicants will require
multiple months assistance; not all will need only one. Calculations are based on one
month of rental assistance and one month of supportive services.
Last year alone, TAP HIP turned away 282 clients who did not meet HIP eligibility
requirements, meaning that they were not "in-crisis" (i.e. at least 30 days behind on your
rent or mortgage, loss of job, unlawful detainer, etc). If HIP provided rental assistance
for a portion these 282 clients, our HPRP program would look like this:
Homeless individuals served:
Year Number of Fair Number Total Rental
Individuals Market of Assistance
Rate months
assistance
2009-2010 200 $456/ 1 1 $91200
Bed apt
2010-2011 200 $456/1 Bed 1 $91200
apt
2011-2012 200 $456/ 1 Bed 1 $91200
, apt
Total 600 ; -- -- $273,600
Total cost to provide one-month rental assistance and support to an estimated 600
homeless individuals over three years: $273,600
5
Homeless families served:
Year Number of Fair Number of Total Rental
Families Market Months Assistance
Rate Rental
Assistance *
2009-2010 230 656/ 2 bed 1 $150,880
apartment
2010-2011 230 656/ 2 bed 1 $150,880
apartment
2011-2012 216 656/2 bed 1 $141,696
apartment
Total 676 - - $443,456
* Note that under HUD's HP RP guidelines, programs can provide rental assistance for up to eighteen (J 8)
months. For the sake ofsimplicity, estimates have been providedfor one month's rental assistance. We
anticipate that some clients will need more than one month of rental assistance.
Total cost of one month rental assistance and supportive services for an estimated 425
families over three years: $443,456
I Utility Assistance I $10,661 *
*we anticipate that utility assistance costs may be higher than thejigure represented here. Note that an
increase in utility assistance will result in a decrease of total rental assistance amounts.
Total Project Cost: $727,717
Getting the Resources to the People
Presentation to Roanoke City Council on Use of HUD Recovery Act Homelessness
Prevention Fund
By Ted Edlich, TAP President
Mayor, Members of City Council, City Manager, City Attorney, Ladies and Gentlemen:
TAP is proposing to administer the $766,017 of Homelessness intervention resources to
those in fear of losing their housing or without housing through its Housing Services
Department which has helped more that 2,000 Roanoke residents avoid homelessness
over the last decade through its Housing Intervention Program using existing staff, all
three of whom are the only HUD certified Housing Counselors in town..
This proposal insures that all of these dollars will be going directly to those in need to
secure a residence so that they can stabilize their lives. As Owen Schultz wrote in his
Roanoke Times commentary article the biggest obstacle to housing those in need is the
lack of resources. TAP's Housing Intervention program, which collaborates with RAM,
the Salvation Army, the local DSS, helped 284 persons but ran out of money two months
before the end of the contract. More than 288 folks could not be served because of lack of
resources!
This proposal avoids adventurous "organization building" with $280,000 of these dollars
with no sustainability plan. It avoids building an operation which will then, once the
stimulus dollars have been spent, be competing with the valuable human resource
programs which are being cut by 20% in the present city budget.
It recognizes that at least 50% of those who are affected by homelessness are children. At
a recent United Way meeting Frank Rogan reminded us that the average age of
homelessness in America is eight years of age. In order for these children to have any
chance to succeed in school they must have stable housing. TAP's plan assures that all of
these dollars will go to secure stable housing for the children in these families.
This proposal is fully in tune with the intent of the Stimulus Initiative, to help those
families who are increasingly homeless because of the financial crash of2008 and to help
them stabilize their lives. As Schultz says: "It is designedfor one purpose: to get the
money to people who need it in the most rapid, accountable, transparent fashion with the
highest possible effect. "
TAP plans to have all adult members of the families who apply for these funds to register
with the new Work Force Center where TAP is also a partner to give folks every
opportunity to get a job and develop a source of financial support.
Obviously, all of you have a responsibility as elected officials to render the best decision
after weighing all ofthe facts. My only request is that you put yourself in the position of
someone with a family, who has just lost their job, exhausted unemployment, has bills
piling up and finds themselves in the - until now - unthinkable position of being on the
street. Where would they want these dollars to go to? Would you really want to hear,
"Sorry, we spent over a third of the dollars on a new center and cannot help you with that
first month's rent and a deposit, but we have a locker for you and showers?"
It is significant that the Rescue Mission, the organization with the greatest experience in
helping the homeless has endorsed this proposal. They know the answer to the question
just asked!
Thank you for your attention.
Attachments: TAP Proposal, Rescue Mission letter
.'
it ~~~~~~ MISSION
28 April 2009
Ted Edlich, President and CEO
TAP.
Crystal Tower Building
145 Campbell Avenue, SW
Roanoke/VA 24011
Dear Ted:
We have read your proposal and agree that sustainability is one of the most important things to be
considered when deciding how to spend the Homeless Prevention and Rapid Re-Housing Program
stimulus funds coming to our community.
In our year-long study of what is needed most in our community to assist those who are or will soon be
homeless, we agreed that we would like to see:
1) A "one stop shop" location for homeless people to access all existing programs
2) The use of an existing organization and staff (we had proposed several locations and utilization
of existing City and or existing private organization staff)
3) With user friendly hours of operation (being open on Saturdays and evening hours)
4) Using a "universal" information gathering form (having one electronic form which could be
signed and sent to all programs and cooperating agencies rather than sending the homeless to
go to a number of different agencies and apply for each service requested)
5) With a sustainability plan so that the program did not end when the grant ended.
When Jane Conlin and Carol Tuning visited the Rescue Mission to get our input about how the expected
stimulus money should be spent we thought we conveyed that using these funds to develop the
"universal form" and the use of existing staff in a location that was easy for the majority of the
homeless to access was a priority. In that meeting we shared that the Rescue Mission had no space on
the main campus to house such an operation and that even if space were available, it might be
confusing to the end users to have non-Mission staff on site who did not share our basic philosophy.
We did show Jane and Carol another property three blocks away that was in good shape and might be a
good location for such a purpose should the group decide to go forward with the idea. Wehad thought,
based on that conversation, that the staff for such a place might be existing City staff and or HAT team
members. Mention of RAM House and TRUST House was also made as to being an existing "home"
with existing staff that fit the other criteria above, but we did not know if those organizations had any
interest in adjusting their mission to become this "one stop shop" for homeless people.
Today we heard about the plan to use the funds to hire new staff to be housed under the Council of
Community Services at a cost of 22% of the stimulus fund package.
Today we also received a copy of TAP's proposal for these funds.
P. 0, Box 11525 . Roanoke, Virginia 24022-1525 . 402 Fourth Street, S.E., 24013-1403
(540) 343-7227 . Fax (540) 344-4387 . www.rescuemission.net . joy@rescuemission.net
The Rescue Mission agrees that TAP's plan to direct 95% of the funds to direct housing subsidies for
those who are in danger of or currently are homeless is probably better than starting a whole new
program at this point and hiring new staff without any sustainability plan in place.
We would ask that TAP, not charge a 5% administrative fee to distribute this money, but look at this
money for what it is-a bigger pool of money supplementing the existing funds, to be given away to
those in most desperate circumstances by the existing staff in an existing program.
Knowing firsthand the long line of folks in shelter who either have vouchers in hand or have been
approved to receive them, we are confident, given the limitations, this will be the best use of the funds.
The homeless situation continues to grow and the Mission continues to try to be a place of refuge. Last
night 310 men, women and children sought shelter at the Rescue Mission. We did 18 new intakes in
one day last week. These numbers include many who have never been homeless before. As always,
the Rescue Mission does not intend to ask for any money from the City or the State or the Federal
Governments. Our comments are offered as an perspective by an organization whose onlv agenda in
this matter is to get the most help to the most poor people in the most efficient way.
Thank you
I:),er~~'
Comments to Roanoke City Council - May 4, 2009
Paula L. Prince, PhD
Chair, Roanoke Valley/Alleghany Regional Advisory Council on Homelessness
Good Afternoon Mayor Bower, Council Members and Ms. Burcham.
I am here today as the Chair of the Roanoke Valley/Alleghany Regional Advisory
Council on Homelessness to strongly support the use of HUD Homeless Prevention
and Rapid Re-Housing Program funds for the creation of a Community Housing
Resources Center. Because I have previously provided each of you with a detailed
explanation of why the Advisory Council has consistently voted in favor of this plan,
I will only briefly highlight our most salient points for this support.
1. The design for the Community Housing Resources Center is the result of a
planning process that began in 2005 with the creation of the 10 Year Plan to
End Homelessness. Membership in this continuing planning process has
included representatives from 911 entities that have a direct part in ending
homelessness thus fulfilling the Stimulus requirement for community
communication and cooperation. Members of the 10 Year Plan Steering
Committee continue to be part of the Advisory Council, the Blue Ridge
Continuum of Care and various sub-committees charged with monitoring Plan
strategies including the Resource Center.
2. The Stimulus Package has been designated as funding that should address
social issues innovatively and cooperatively - not given to the same old
programs to provide services in the same old way. If that was the way to
end homelessness why has the number of people in our region becoming
homeless or remaining homeless for significant periods of time increased
389% in the last 22 years? We obviously need to rethink how we link people
with the help they need to remain safe and housed. A one-stop-shop model,
with central intake and case management provided by homeless prevention
specialists and service providers is just this innovation. This Center has the
potential to become the model of addressing the issues of homelessness
throughout the Commonwealth.
3. The Community Housing Resources Center has received consistent support
from the Advisory Council and the Blue Ridge Continuum of Care. It is
entirely consistent with the goals of the City's Consolidated Plan. Indeed,
Total Action Against Poverty, which now opposes the use of Stimulus Funding
for the Center, was before this funding became available in favor of the
concept.
4. It has been argued that the use of funding for a Resource Center is taking
services away from those who need them the most. This is untrue for several
reasons. The funding will not be used to cover the physical structure, indeed
this is being generously provided by Blue Ridge Center for Independent
Living. The funding guidelines strictly limit the percentage used for
administration. The Center will create three new jobs not presently available
in the Valley. And, finally, agencies and programs will continue to make
available to Center clients the services they presently provide. In fact, many
providers have already committed to locating staff at the Center and to
'"
expanding the resources that can be made to their clients. Plans are
presently being made for the on-going sustainability of the Center when the
Stimulus funding stops in three years.
5. We, as municipalities, agencies or programs, have been asked over and over
to provide more accountability for the money that we spend to address social
issues. We have often failed to do this adequately. The Center concept
broadens our ability to use data driven reporting to measure the performance
of services aimed at eliminating and reducing homelessness. Co-location of
client assessment, service providers and the Homeless Management
Information System almost certainly will increase the quantity and quality of
data available to us. Timely outcome measurements will allow changes to
service provision where needed and more quickly than at the present glacial
pace.
6. The Center will be good for clients. People who are in danger of losing their
homes or who are already homeless are presently shuffled from service
provider to service provider often only to find themselves back where they
started....still with no assistance. The one-stop-shop will have the capacity to
assess need and link clients with service representatives directly and follow
them to assure that they have, indeed, been helped. Studies have shown
that successful programs that prevent homelessness and that are able to
rapidly rehouse people experiencing homelessness have one thing in
common - intensive case management. A centralized intake and referral
center will make this case management the standard, not the exception as is
presently the case.
I could spend much more time on program details but I will end by saying that the
Roanoke Valley/Alleghany Regional Advisory Council on Homelessness has, for
many years, advocated for what is in the best interest of the region in addressing
homelessness. We feel that by supporting the creation of a centralized one-stop-
shop we are supporting all the programs that work to end or reduce homelessness,
not one particular program. We are supporting the strategies of the 10 Year Plan
and I ask that you also support these strategies by funding the creation of the
. Community Housing Resources Center.
Thank you.
Presentation to Roanoke City Council
May 4, 2009
Mayor Bowers and Members of City Council, I am Pam Kestner-
Chappelear of 6734 Peach Tree Circle, Roanoke, VA. I am President of the
Council of Community Services and am appearing before you this afternoon
to respectfully request your support of a plan submitted to the City of
Roanoke by the Council of Community Services to transform and improve
the homeless service delivery system in the City of Roanoke. The plan
outlines the creation of a Community Housing Resource Center using funding
available under HUD's Homeless Prevention and Rapid Re-Housing Program
(HPRP). A Community Housing Resource Center is an important part of the
10 Year Plan to End Homelessness that is endorsed by all homeless service
providers as well as jurisdictional leaders in the region.
I'd like to reiterate as well as clarify some points made within the plan:
· First, the proposal submitted to the City of Roanoke by the Council of
Community Services is not a concept developed by the Council but one
that was developed by members of both the Blue Ridge Continuum of
Care and the Roanoke Valley-Alleghany Regional Advisory Council on
Homelessness. And both groups unanimously voted, with the
exception of TAP, to recommend to the City to use stimulus funds from
HUD to establish the Community Housing Resource Center.
· The HUD guidelines stipulate that "HPRP grantees are required to
follow their Consolidated Plan's citizens' participation process, including
consultation with the Continuum of Care (CoC) in the appropriate
jurisdiction(s). Grantees are also required to coordinate HPRP
activities with the CoC's strategies for homeless prevention and ending
homelessness". The plan submitted by the Council of Community
Services has been coordinated with and endorsed by the CoC (with the
exception of TAP.) The grant also requires participation in the
Homeless Management Information System which the Council of
Community Services currently manages. Tracking the services
individuals and families receive through the stimulus funds is critical.
The Council can easily do this through the HMIS.
. The Council has agreed to incubate the CHRC while a permanent
administrating organization is identified. Serving as an incubator for
emerging programs is a role the Council has successfully carried out
many times throughout our 50-year history.
. Data shows that the current system of addressing homelessness is not
working and needs transformation. Over the past 22 years there has
been a 3890/0 increase in the number of homeless in our region. We
cannot and should not reinforce a broken homelessness service
delivery system by pouring money into it when the data strongly
suggests that system needs restructuring.
· The City has an opportunity to use these stimulus funds to not only
provide immediate help for people at risk of becoming homeless or
who are already homeless, but to use the funds to initiate a "system
transformation" that pools resources, promotes collaboration among
service providers and ultimately increases efficiency and performance.
· Restructuring the system of providing services to the homeless
through a Resource Center will require that some of the funding be
used for administration and operation of the Center. As provided by
HUD, 50/0 of the $766,017 will be used for administrative costs and
100/0 for data collection and evaluation. In addition program costs for
central intake and screening will be an expense of approximately
$221,700 with the remaining dollars ($431,017) going to direct
financial assistance.
..
. Like all programs serving this population, sustainability is an issue,
and projecting what funds will be available at the end of the three year
contract period to support program operations is difficult to predict.
But the structure of the CHRC is one that streamlines services while
reducing fragmentation. Sustainability of the program after stimulus
funding should be achievable through increased efficiencies, reduction
of costs and reallocation of existing local and state funding.
. I am pleased to report that Blue Ridge Independent Living Center will
be providing free, handicapped accessible space for the CHRC in their
Williamson Road building which is on the bus line, adjacent to the
Department of Social Services (and the new location for the Roanoke
City Health Department). In addition homeless service providers have
committed to provide in-kind staff time at the resource center.
. We believe that the purpose of the stimulus money is not just to
address the immediate problems faced by the homeless but to create
long-term solutions that prevent homelessness. The Community
Housing Resource Center fulfills that purpose. I ask you to consider
this question: "Where do you want us, as a community, to be after
three years in addressing the homelessness issue?" If you want us to
be in exactly the same place we are now, then you should vote to use
these funds in the same way they have been used before. However,
after three years if you want a new structure in place that pools
resources, promotes collaboration among service providers and
ultimately increases efficiency and performance, then I suggest you
vote to use the funds to support the development of the CHRC which
will stimulate a new, creative approach that addresses this most
difficult- issue.
Thank you.
My name is Karen McNally and I reside at 2531 Stanley Ave. I am the
executive director of the Presbyterian Community Center in Southeast
Roanoke. In addition to other programs for low income families in our
community, the Presbyterian Center provides emergency financial aid to keep
families in their homes. Despite providing over $150,000 annually to those
seeking our help, we are only able to invest about $150 per client, depending
on funds available. When someone comes to us with an eviction notice
needing $500 in rent, or a $400 electric bill with a cut off date looming, we
reach out to other agencies and churches to find more funding and meet the
need. Or, we failing that, we must send our client on a trek to various service
providers throughout the system. The proposed Community Housing ,
Resource Center presents an exciting opportunity for homeless prevention
agencies and agencies serving the homeless to work together to provide more
than a temporary fix for our less fortunate neighbors. It would create a
central clearinghouse, pooling our information, resources, program
knowledge and educational opportunities. The Community Ho..sing
Resource, Center will provide immediate connection and service for clients
rather than having them navigate a fragmented and often mystifying system,
expending hours or days piecing together help for their needs. I urge you to
support this initiative.
Presentation to City Council, May 4, 2009
Re: The Community Housing Resource Center
John McDowell, Executive Director,
Roanoke Valley Interfaith Hospitality Network
Mayor Bower, members of City Council....
I am John McDowell, Director of the Roanoke Valley Interfaith Hospitality Network
We are a provider of emergency shelter to homeless families. Although I know most of
you know of our organization, and some of you have assisted our work, let me mention
some facts:
30 interfaith congregations in our Network
980 individuals, over half of those children helped in our 12 years in
the Roanoke Valley
70% of people in Network lived in Roanoke City prior to homelessness
My purpose here today is to endorse the establishment of a Community Housing
Resource Center. I come as a shelter provider, with the support of my
Board, to support the Center.
Why do we do so?
Simply, it will allow shelter and service providers in the Roanoke Valley to reach more
individuals and families in need, and it will allow us to reach them in a more
coordinated, efficient manner.
As director of a shelter, I receive calls each week, often each day, from those who are
homeless as well as those who are at risk of becoming homeless. I can hear the
frustration of people as they make a request... which they have made of others... .for
help with rent or utilities or shelter itself. Sometimes we can help.. . often we cannot.
THE ESSENTIAL POINT IS THAT THIS PROCESS OF FINDING HELP IS OFTEN
A FRAGMENTED, INEFFICIENT, AND FRUSTRATING ONE.
THE COMMUNITY HOUSING RESOURCE CENTER WILL BRING
CENTRALIZED COORDINATION AND EFFICIENCY TO THIS
PROCESS. ...IT WILL PERMIT US TO BETTER SERVE A BROADER
POPULATION IN NEED OF THESE SERVICES AND DO SO MORE
EFFECTIVEL Y
AND IT WILL DO SOMETHING ELSE IMPORTANT AS WELL: IT WILL PERMIT
..
US, AS THE STIMULUS FUNDS REQUIRE, TO FOLLOW UP WITH THE
PEOPLE BEING ASSISTED, TO INSURE THAT THE FUNDAMENTAL GOAL
OF HOUSING STABILITY IS BEING ACHIEVED.
I BELIEVE THIS IS A CHANCE FOR US TO MAKE A TRANSFORMING AND
BENEFICIAL CHANGE IN THE MANNER SERVICES ARE PROVIDED TO
THIS POPULATION.
THANK YOU
Statement By
Brenda Hale, President
Roanoke Branch, NAACP
May 4, 2009 City Council Meeting
Good afternoon Mayor Bowers and City Council Members. As you know I
am Brenda Hale, President of the Roanoke Branch of the NAACP and I am
here to say that the local branch is in support of TAP's application to
administer the Homelessness Prevention and Rapid Rehousing funds that
have been made available to the City through President Obama's stimulus
package. To us, contracting with TAP is the most logical, time efficient and
cost effective thing to do for the following reasons:
. . kn ~~t~I . . d h 'd d .
FIrst, TAPIS a own III our commumty an as provI e servIces
to citizens of all income levels in need for over 40 years, irrespective of their
income. In May of 1968 the Roanoke City Council passed a resolution
designating TAP as the community action agency to administer and carry
out community action in the City. Based on Council's action, TAP has been
faithful in its mission to serve all the citizens of Roanoke irrespective of age,
race, gender, national origin, or income and is (in my experience) the first
agency that people seek out when they need help with housing and utility
payment related needs.
whj Set
Second, from ~ I., I can tell you that people are hurting out lhere and
need assistance !!!nY: Not three months from now, but ri2htnow. I
personally get calls each day from people who are struggling. They need
jobs, they need help with their rent or they are behind on their mortgage
. payments or their gas, electric or water has beel). cut off for non-payment.
Without a second thought, I put them in touch with TAP . TAP has the
experience in these areas and is ready to begin helping people today if you
grant them the furids.
Third and finally, new ideas are great. We need new ideas to stay.fresh, up-
to-date, and progressive as a community, but every new idea has its time.c:tfJtue,.
The proposal to establish a new office to coordinate and manage existing
programs to prevent homelessness may very well be worth continued study.
Today; however, what we need is to go with what we know. We kp.ow that
people are hurting and need help. And we know that TAP is ready to serve
their needs.
..;; '1- ,. ~ ~
The President and the Congress, I believe, had immediate and swift action in
mind when they passed the stimulus legislation. With every passing day
some family in our community is in jeopardy of losing their home, being
evicted from their apartment or waking up without hot water to cook and
bath with. It's not just the adults, it's the children of these families as well
that I am concerned about.
So, as I conclude I would just ask that we go with what we know will work
for the times that we find ourselves in. Please approve TAP as your agent to
administer these funds and lets get those funds working for those in need.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38441-050"409 authorizing the City
Manager to execute a fourth amendment to an existing Lease Agreement
between the City of Roanoke and the Commonwealth of Virginia, Virginia
Department of Health, dated June 5, 2001, to further extend the term of the
Lease for additional periods of one month each, not to exceed 12 months.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009, and is in full force
. and effect upon its passage.
Sincerely,
A~rn rYjOTYV
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Cassandra L. Turner, Economic Development Specialist
O~C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38441-050409.
AN ORDINANCE authorizing the City Manager to execute a fourth amendment
to an existing Lease Agreement between the City of Roanoke and the Commonwealth of
Virginia, Virginia Department of Health, dated June 5, 2001, to further extend the term of
the Lease for additional periods of one month each, not to exceed twelve months; and
dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are hereby authorized to execute and
attest respectively, a fourth amendment to the Lease Agr~ement between the City of
Roanoke and the Commonwealth of Virginia, Virginia Department of Health, dated June
5,2001, for the lease of certain property located at 515 and 530 8th Street, SW, to further
extend the term of the Lease by additional periods of one month each, not to exceed a
total of twelve months, at a rate of $12,983.33 per month, commencing July 1, 2009, as
further stated in the City Manager's letter dated May 4, 2009; such Lease Agreement to
be approved as to form by the City Attorney.
2. Except as provided above, the remainder of the terms m the Lease
Agreement shall remain in full force and effect.
3. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
. ., :
ATTEST
~ th. ~()CJY0
City Clerk -. )
K:\David\Council Work\O-Health Department-4th amendment-050409.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Fourth Amendment to Deed of
Lease of City-Owned Property at
515 and 530 8th Street S.W.
Background:
The City of Roanoke and the Commonwealth of Virginia, by the Virginia
Department of Health (VDH), entered into a Lease Agreement dated June 5,
2001, leasing to the Commonwealth for the Virginia Department of Health, City
owned office space located at 515 and 530 8th Street, SW, in the City of
Roanoke. The term of this Lease Agreement began July 1, 2001, and
terminated June 30, 2004. The VDH and the City of Roanoke amended this
lease to extend the term by additional periods of one month each until June 30,
2009. VDH desires to continue leasing the space for additional one month
periods, not to exceed twelve months, since the build out of its new space at
the Civic Mall on Williamson Road has not been completed. The VDH will
continue to pay rent on a monthly basis in the amount of $12,983.33.
Recommended Action:
Authorize the City Manager to execute the appropriate documents, approved as
to form by the City Attorney, to amend the Lease Agreement dated June 5,
2001, to lease City owned space located at 515 and 530 8th Street, SW, to the
Commonwealth of Virginia for use by the Virginia Department of Health. The
Honorable Mayor and Members of City Council
May 4, 2009
Page 2
proposed Amendment shall be in accordance with the provisions outlined in the
Fourth Amendment to Deed of Lease, a copy of which is attached.
Respectfully submitted,
Darlene L. rcham
City Manager
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director Management and Budget
Cassandra L. Turner, Economic Development Specialist
CM09-00069
DGS Lease Amendment Form
Lease #601-L-0425
FOURTH AMENDMENT TO DEED OF LEASE
This Fourth Amendment to Deed of Lease (the "Amendment"), dated ,20 , is
made part of the Deed of Lease dated June 5, 2001, First Amendment dated February 23, 2007,
Second Amendment dated August 20, 2007, and Third Amendment dated June 26, 2008 (the
"Lease") by and between the CITY OF ROANOKE, as Lessor, and the COMMONWEALTH OF
VIRGINIA, VIRGINIA DEPARTMENT OF HEALTH, as Lessee.
WITNESSETH
WHEREAS, by the terms ofthe Lease, Lessor leased to Lessee those certain parcels ofland situated
in the City of Roanoke, Virginia 24016, known as 515 and 530 Eight Street, SW, together with the
buildings thereon known as the "Health Center Building" and the "Health Center Annex" containing
20,000 square feet including use of the public parking lot for an initial term of four (4) years
commencing July 1, 2001 and expiring June 30, 2004; and continued on a month-to-month basis
thereafter; and
WHEREAS, the First Amendment provided for an extended lease term with additional periods of one
month each until June 30, 2007;
WHEREAS, the Second Amendment provides for an extended lease term with additional periods of
one month each until June 30, 2008;
WHEREAS, the Third Amendment provides for an extended lease term with additional periods of
one month each until June 30, 2009;
WHEREAS, the parties hereto desire to amend the Lease as hereinafter set forth.
NOW THEREFORE, in consideration ofthe covenants stated herein, it is hereby agreed by the
parties that the Lease be amended as follows:
1. Lease term shall be extended from June 30, 2009 to March 31, 2010. This Lease will
automatically terminate at the close of business on March 31, 2010 without the necessity of
notice by either party to the other.
2. Lessee may terminate the Lease at any time with sixty (60) days written notice.
3. Except as amended herein, the provisions of the Lease, and its subsequent amendments
thereto, shall remain in full force and effect.
DGS Lease Amendment Form
Lease #601-L-0425
This Amendment shall not be effective or binding unless and until signed by both parties and approved
by the Governor of Virginia pursuant to Section ~2.2-1149 of the Code of Virginia (1950), as
amended.
In WITNESS WHEREOF, the parties have affixed their signatures and seals.
LESSOR:
CITY OF ROANOKE
By:
Title:
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF
, to wit:
The foregoing Amendment was acknowledged before me this
by acting in his/her capacity as
the City of Roanoke on behalf of the city.
day of
My commission expires
Registration No.
Notary Public
,20_
for
DGS Lease Amendment Form
Lease #601-L-0425
LESSEE:
COMMONWEALTH OF VIRGINIA
VIRGINIA DEPARTMENT OF HEALTH
By:
Title:
COMMONWEALTH OF VIRGINIA
. . CITY/COUNTY OF
, to wit:
The foregoing Amendment was acknowledged before me this day of _, 20_
by acting in his/her capacity as
of the Commonwealth of Virginia, Virginia Department of Health, on behalf of the agency.
My commission expires
Registration No.
Notary Public
DGS Lease Amendment Form
RECOMMEND APPROVAL:
DEPARTMENT OF GENERAL SERVICES
and its Division of Engineering and Buildings
By:
Director
APPROVED BY THE GOVERNOR
Lease #601-L-0425
Pursuant to Section 92.2-1149 ofthe Code of Virginia (1950), as amended, and by the authority
delegated to me under Executive Order 88(01), dated December 21, 2001, I hereby approve this
Amendment to Deed of Lease and the execution of this instrument for and on behalf of the Governor
of Virginia.
Date
Secretary of Administration
CITY OF ROANOKE-
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 5, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38442-050409 increasing the
'revenue estimate ana appropriations to reflect the billings of printing services
as an internal service provided by the Department of Technology, and
amending and re-ordaining certain sections of the ,2008-2009 Department of
Technology Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4, 2009, and is in full force
and effect upon its passage.
Sincerely,
~rn'hJowJ
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman ;M. Stovall, Director, Management and Budget
Roy M. Mentkow, Director, Department of Technology
.{X
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2009.
No. 38442-050409.
AN ORDINANCE to increase the revenue estimate and appropriations to reflect
the billings of printing services as an internal service provided by the Department of
Technology, amending and re-ordaining certain sections of the 2008-2009 Department of
Technology Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2008-2009 Department of Technology Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Printing
Revenues .
Internal Service Fund Billing to the
General Fund
13-430-1601-2075
$ 109,000
13-110-1234-1952
109,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~0:' ~&yJ
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Xerox Print Shop
Background:
The Department of Technology (DoT) maintains a central Print Shop providing
specialty print services as part of a multi-function (printer) device leasing and
service contract with Xerox. The DoT Print shop is used by City departments
and the Western Virginia Water Authority as a cost-effective solution for special
printing needs. In a given year, the print shop handles over 600,000 pages of
print material.
In August 2008, the City entered into a new five-year contract with Xerox.
Under the new contract, Xerox was to bill departments directly for costs
associated with equipment leasing as well as special printing jobs and copy
charges.
Considerations:
The Department of Technology has been working with Xerox on a number of
operational issues associated with the current contract. It has been determined
that it would be more efficient for the Department of Technology to pay Xerox
directly for special printing jobs and copy charges. The Department of
Technology will then back charge departments to recover the cost.
Honorable Mayor and Members of City Council
May 4, 2009
Page 2
Recommended Action:
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $109,000 for Internal Service Fund Billing to the General Fund
(13-110-1234-1952) and appropriate the same amount in a Printing
expenditure account (13-430-1601-2075).
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
James Grigsby, Assistant City Manager for Operations
Roy M. Mentkow, Director of Technology
CM09-00071
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN. CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham: .
I am attaching copy of Resolution No. 38443-050409 authorizing the donation
to the Virginia Museum of Transportation, Inc., of a 1927 White straight truck
formerly owned by Pitzer Transfer Company.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, May 4,2009.
Sincerely,
p..,,~ PI. h'jowJ
Stephanie M. Moon, CMC
City Clerk
S M M: ew
. Attachment
pc: Beverly T. Fitzpatrick, Jr., Executive Director, Virginia Museum of
Transportation, 303 Norfolk Avenue, N. W., Roanoke, Virginia 24016
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
~
L
IN THE COUNCIL OF THE CITY OF ROANOKE, ,VIRGINIA
The 4th day of May, 2009.
No. 38443-050409.
A RESOLUTION authorizing the donation to the Virginia Museum of Transportation, Inc.,
of a 1927 White straight truck formerly owned by Pitzer Transfer Company.
WHEREAS, the Virginia Museum of Transportation, Inc., ("Museum") has requested that the
City donate to ita 1927 White straight.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby donates to the Museum whatever interest that it has in a 1927 White
straight truck formerly owned by Pitzer Transfer Company.
2. The City Manager is authorized to execute an acknowledgment of such donation, in
such form as may be requested by the Museum, and approved as to form by the City Attorney.
ATTEST:
~!h ny6l-v
, . City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Conveyance of City Owned Property,
1927 White straight truck
Background:
The Virginia Museum of Transportation (VMOT) has made a request to acquire as part
of its inventory, a 1927 White straight truck. This vehicle was formerly owned by Pitzer
Transfer Company and was donated to the City of Roanoke upon the opening of the
VMOT in 1963. The value of the vehicle is $3,500.
The VMOT has located a buyer, Jerry Ayres, who has agreed upon a purchase price of
$3,500. Mr.Ayres is willing to restore the truck to its original condition and make the
truck available for display at the discretion of VMOT. The VMOT plans to escrow the
funds from the sale in a restricted account that can be used to restore items in the
collection. The City needs to formally donate the truck to VMOT to facilitate the sale of
the vehicle.
Recommended Action:
Adopt the attached resolution for the donation of the 1927 White straight truck to the
Virginia Museum of Transportation.
Darlene L. Bur ham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
CM09-00075
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
. City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 5, 2009
Ms. Mae G. Huff
Mr. Jason E. Bingham
Mr. Todd A. Putney
Dear Ms. Huff and Gentlemen:
I am enclosing copy of Resolution No. 38444-050409 appointing you as a
Trustee on the Roanoke City School Board for a term commencing July 1,2009
and ending June 30,2012.
Please find enclosed a Certificate of your reappointment. Your Oath of Office has
been. forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for
appropriate handling prior to commencement of your term of office. You are
requested to return one copy of the Oath of Office to the undersigned prior to
serving in the capacity to which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
K:\oath and leaving seJYice\School Board\School 2009\Jason E. Bingham Mae G Huff Todd A Putney appl letter.doc
Ms. Mae G. Huff
Mr. Jason E. Bingham
Mr. Todd A. Putney
May 5,2009 .
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a
Trustee of the Roanoke City School Board.
Sincerely,
~m'hJlJ~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosu re
pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031 ,wjattachments
William M. Hackworth, City Attorney
Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
Sheila N. Hartman, CMC, Deputy City-Clerk
K:\oath and leaving service\School Board\School2009lJason E. Bingham Mae G Huff Todd A Putney appt letter.doc
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of-May, 2009.
No. 38444-050409.
A RESOLUTION appointing Jason E. Bingham, Mae G. Huff, and Todd A. Putney as
School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2009, and
ending June 30, 2012.
WHEREAS, pursuantto 99-24, Code of the City of Roanoke (1979), as amended, a public
hearing was held May 4,2009, relating to the appointment of School Board Trustees; and
WHEREAS, this Council is desirous of appointing Jason E. Bingham, Mae G. Huff, and
Todd A. Putney to fill the vacancies on the Roanoke City School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Jason E. Bingham, Mae G. Huff, and Todd A. Putney are hereby appointed as School
Board Trustees on the Roanoke City S?hool Board for terms commencing July 1,2009, and ending
June 30, 2012.
2. The City Clerk is directed to transmit an attested copy ofthis resolution to the Clerk
of Roanoke City School Cindy Poulton, and to Jason E. Bingham, Mae G. Huff, and Todd A. Putney.
ATTEST:
A~M.~
i ( ,
! r,qty Clerk.
. '
X,\MEASURES\SCHOOL BOARD TRUSTEE APPOINTMENT 2009.DOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regu lar
meeting of Council which was held on the fourth day of May, 2009, JASON E.
BINGHAM was reappointed as a Trustee of the Roanoke City School Board, for a
term of three years commencing July 1,2009 and ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this fifth day of
May,2009.
,'on. ~W
City Clerk
K:\oath and leaving service\School Board\SchooI2009\Jason E. Bingham appt letter. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regu lar
meeting of Council which was held on the fourth day of May, 2009, MAE G. HUFF
was reappointed as a Trustee of the Roanoke City School Board, for a term of
three years commencing July 1, 2009 and endingJune 30, 2012.
Given under my hand and the Seal of the City of Roanoke this fifth day of
May, 2009.
~m.~~
! ('ity Clerk
K:\oath and leaving service\School Board\SchooI2009\Mae G Huff appt letter. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke arid keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fourth day of May, 2009, TODD A.
PUTNEY was reappointed as a Trustee of the Roanoke City School Board, for a
term of three years commencing July 1,2009 and ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this fifth day of
May, 2009.
~rn, h\/)~
, 'City Clerk (
".
K:\oath and leaving service\School Board\Schoo12009\Todd A Putney appt letter. doc
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10a- 11 a Melrose Rugby Historic Pillars Dedication 10th Street & Rugby Blvd. NW
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Sun. May 31 2p - Sp Greater Raleigh Court Block Party Grandin Village on Grandin Road SW
Visit www.roanokeva.gov/neighborhoods for more info. regarding Neighborhood Month Events
or call 540-853-5210
MASON
ROANOKE CITY COUNCIL
RECESSED MEETING
BUDGET STUDY
MAY 7, 2009
8:30 A.M.
ROOM 159
AGENDA
1 . Call to Order--Roll Call. All Present. Vice-Mayor Lea and Council
Member Rosen arrived late.
2. Opening Comments.
3. Items Targeted for Review:
. Goodwill Industries Capital Funding Request (Reference May 6th Letter)
. Friends of the Blue Ridge Parkway Funding Request (Reference May 6th
Letter)
. Blue Ridge Parkway 75 Funding Request (Reference May 6th Letter)
. Virginia Museum of Transportation Capital Funding (Reference May 6th
Letter)
. Virginia Museum of Transportation Funding - Development Position
(Reference May 6th Letter)
. Reduced Personal Property Tax Hybrid Vehicles
4. Others Items from the Council.
K:\ACTION AGENDA \Action Agenda 09\May 09\May 7, 2009 Budget Study.doc
5. Miscellaneous.
. License Plate Recognition Technology
Implementation of the License Plate Recognition Technology Program, up
to the warning notice level, for a trail period of six months; creation of a
protocol policy for pulling license tags; and report back to the Council.
6. Closing Comments.
Motion to approve the 2009-2010 Fiscal Year Budget as to date, including
an additional $203,000.00 to be allocated for the opening of Washington
and Fallon Park swimming pools; further discussion of all other items at a
future budget meeting within the next 90 days, which shall include arts and
cultural districts, loose leaf collection and all other items under No. 3
targeted for review.
7. A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions
and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of
Virginia (1950), as amended.
(7-0)
A request from Mayor David A. Bowers requesting that Council convene in a
Closed meeting to discuss the performance of a Council Appointed Officer,
pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Nelson Reed to replace Richard Sarver as a member of the Board.
of Fire Appeals for a term ending June 30, 2012.
Appointed Mark Lucas to replace Evelyn Manetta as a member of the Parks
and Recreation Advisory Board for a term ending March 31, 2012.
Reappointed Adam Markwood and Elizabeth Stone as members of the Fair
Housing Board for terms ending March 31, 2012.
The City Clerk was instructed to publish a notice seeking applications for
appointment to fill the vacancy created by Deborah Oyler as a Director of the
Economic Development Authority for a term ending October 20, 2009.
K:IACTION AGENDAIAction Agenda 09\May 091May 7. 2009 Budget Study. doc
2
Reappointed Council Members David B. Trinkle and Court G. Rosen as
elected representatives and Darlene Burcham as a non-elected
representative of the Roanoke Valley-Alleghany Regional Commission for
three-year terms, each, ending June 30, 2012.
Appointed the following to the 2009 VML Policy Committee:
Council Member Gwendolyn W. Mason - Community and Economic
Development
Council Member M. Rupert Cutler - Environmental Quality
Council Member Court G. Rosen - Finance
William M. Hackworth, City Attorney - General Laws
Council Member AnitaJ. Price - Human Development and Education
Council Member David B. Trinkle - Transportation
The Council and City Clerk will review alternatives to the Council's
certification requirements to the State program for members of the City
Planning Commission.
THE RECESSED MEETING WAS CONTINUED UNTIL MONDAY, MAY 11 AT 3:00 P.M.,
IN THE COUNCIL CHAMBER, TO ADOPT THE CITY OF ROANOKE RECOMMENDED
FISCAL YEAR 2009-2010 BUDGET; AND A CLOSED MEETING TO DISCUSS THE
PERFORMANCE OF A COUNCIL-APPOINTED OFFICER.
K:\ACTION AGENDA\Aclion Agenda 09\May 09\May 7. 2009 Budget Study. doc
3
~.
ROANOKE
OFFICE OFTHE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
May 6, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea. Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Public Hearing Follow-up and Budget Study Information
The following information is provided in response to comments at the budget public
hearing last week and additional information for tomorrow's budget study session.
Public Hearing Follow-Up
. Roanoke Regional Chamber Small Business Development Center
As outlined in the table below, the City of Roanoke provides 76% of the current
year funding by participating local governments.
City of Roanoke $30.000 76%
Roanoke County $ 3,500 9%
Salem $ 4.163 10%
Botetourt Countv $ 2,000 5%
The Small Business Development Center request for funding references that the
funding provided by the City is used to secure funding from the Small Business
Administration in the amount $87,132.
Based on information provided by the Regional Chamber, the economic impact of
program activities on the City of Roanoke is as follows:
City of Roanoke
Measure Percent of Total
Jobs Created (2004-2008) 55. 1 2%
lobs Saved (2004-2008) 55.24%
Loans Obtained (2004-2008) 44.45%
Owner Investment (2004-2008) 65.89%
Other Capital (2004-2008) 79.72%
Sales Increase (2004-2008 59.34%
Clients Trained (2007-2009 YTD) 60.83%
Clients Counseled (2007-2009 YTD) 62:41%
Clients Counseled (2008) 42.45%.
Page 2
The information outlined above indicates that the City of Roanoke provides more than
its proportionate share of funding based on the percentage of benefit to the
participating jurisdictions. The recommendation to eliminate funding to the Small
Business Development Center was based on the need to reduce, and in some cases
eliminate, funding provided to outside agencies and the fact that the City of Roanoke
provides more than its proportionate share of funding. The Chamber has been
encouraged in previous years to seek greater funding from the other jurisdictions
commensurate with the service provided to their residents.
. Brain Iniury Services of Southwest Virginia
Brain Injury Services of Southwest Virginia (BISSWVA) applied for and is proposed to
receive $20,000 in CDBG funding, which is the maximum award for the second year of
its program under the City's HUD Funds Policy. BISSWVA also applied for $20,000 in
Human Services funding but is not proposed to receive funding from this source. For
the current year, BISSWVA receives $30,000 in CDBG funding and $1,000 in Human
Services funding (as directed by Council).
Based on the CDBG application submitted by BISSWVA, especially its line item budget,
and certain comparable or even identical data in the Human Services application,
BISSWVA has applied for $20,000 from each source for the same program. Data from
the CDBG application budget Indicate that these are not duplicative requests; they are
mutually contributing to a total budget, along with State and other funding sources, to
achieve a total budget of $142,41 5. With this budget, the service level is anticipated
to rise from an estimated 1 ;702 units of service for the current year at an estimated
cost of $132,518 to 1,850 units for the coming year at the $142,415 cost. There do
not appear to be statements in either application as to the impact jfthe request is not
fully funded. The Human Services application indicates that funding for 2009-2010
will help support a new case manager for the "Roanoke area"; the CDBG application
states that funds will help maintain a position established during 2008-09 to assist
"City of Roanoke clients".
The table below contains information on the funding provided by the participating
local governments in the Roanoke Valley and the units of service actually provided
during the 2008 program year. The BISSWVA service area includes all of southwest
Virginia.
Locality Funding Units of Service
2008-2009 2007-2008
Amount Percentaqe Number Percentaae
Total Aaencv $787314 N/A 6.591 N/A
Citv of Roanoke $31 000 72.5% 1,508 37.0%
Roanoke County $2 200 5.2% 1,832 45.0%
Citv of Salem $2,000 4.7% 306 7.5%
Botetourt- Countv $7 500 17.6% 428 10.5%
Total $42,700 1 00.0% 4.074 100.0%
1)
Page 3
. HUD Budoet Funding Allocation Process
The recommended allocation of HUD budget funding is prepared with the input of
review committees comprised of persons from the community as well as City staff. The
HUD Human Services Committee develops funding recommendations for the Human
Services Category of CDBG and is comprised of the following members:
. Shonny Cooke (Roanoke Redevelopment and Housing Authority)
. Ron Herring (Community Representative)
. AsiaJones (Roanoke City Public Schools)
. Dan Merenda (Council of Community Services)
. Marion Vaughn-Howard (City Staff)
The HUD Community Development Committee develops funding recommendations for
the Housing, Neighborhood Development and Economic Development categories.
This Committee is comprised of:
· Tom Carr (City Staff)
. Steve Rossi (Community Representative)
· Jason Thomas (City Staff)
· Teresa Walker (Community Representative)
· Frederick Gusler (City Staff)
There is also a committee that develops recommendations for Homeless Services -
Roanoke Regional Task Force on Homelessness that is comprised of:
. Paula Prince (Community Representative)
. Allen Barrow (Social Security Administration)
· John Chambliss (Roanoke County)
. Ted Edlich (Community Representative)
. Malora Horn (Roanoke City Public Schools)
· Dannie McClain (Community Representative)
· Carol Tuning (City Staff)
· Kimberly Ferren Carter (Community Representative)
· Jane Conlin (City Staff)
· Curtis Davis (City Staff)
· Pam Kestner Chappelear (Community Representative)
. Ed McGrath (Community Representative)
· Octavia Johnson (Sheriff)
· Nancy Reid (Community Representative)
. Harriet Woodward (Piedmont Region - Virginia Department of Social Services)
· Curtis Walker (Community Representative)
· Shane Sawyer (Roanoke-Alleghany Regional Commission
· Dawn Riddle (Roanoke County)
· Earl Saunders (Roanoke Redevelopment and Housing Authority)
· Gaylene Sanford (Veterans Administration Medical Center)
· Ben Trip (City of Salem)
. William Burleson (Botetourt County)
· Dan Merenda (Community Representative)
Page 4
Although it is not a HUD regulatory requirement, City departments generally submit
applications for funds for specific programs and projects. However, the proposed
2009-2010 budget includes .$165,532 for the Department of Human/Social Services
for support services associated with the Comprehensive Services Act program
(Mandated social service program for troubled and at-risk youth). The Department of
Human/Social Services was not required to submit a competing application because
of the critical cost containment importance of this program.
Regarding the suggestion to use CDBG funds to keep the municipal pools open, the
recommended funding to other proposed human services activities would need to be
withdrawn in order to accomplish this, since the City has reached its statutory cap for
such uses in this category
. Total Action Against Poverty
The FY 2009 General Fund allocation to Total Action Against Poverty (TAP) is $210,832
and is used to support the following programs:
. This Valley Works - Education and Youth Services
. This Valley Works - Employment Services
. Financial Services Counseling
· Transitional Living Center
· Offender Services
· Fatherhood Training
· Women's Resource Center
The services that TAP is to provide with the allocation is negotiated by the Director of
Human/Social Services and are intended to supplement existing City programs and/or
fill identified program gaps. The recommended FY 201 0 allocation is $168,666, a
reduction of $42,166 or 20%. The 20% reduction is consistent with the recommended
reduction in funding to outside agencies. It should be noted that this is a revised
amount as the allocation listed in the recommended budget document is $164,449
and was based on a 22% reduction. The reduction should have been 20% .
Budget Study
. Goodwill Industries Fundina Request
Goodwill Industries requested $500,000 in funding to assist with the Melrose Job
Campus Renovation ProJect. Capital funding for this project is not recommended. A
request of $100,000 was submitted for CDBG funding to create employment
opportunities as a part of the MelroseJob Campus Renovation Project. CDBG funding
of $50,000 is recommended.
It should be noted that Goodwill has requested a real estate tax exemption for the
Melrose Avenue property. Based on the anticipated value of the property determined
by the approved building plan, the real estate tax on the property is projected to be
approximately $68,000. If the request is granted, Goodwill will pay a service charge
in lieu of taxes of approximately $13,600. (This request will be heard by Council on
May 18th.) Goodwill has also expressed an Interest in acquiring the property where
the 24th Street Fire-EMS Station is currently located.
. Blue Ridge Parkway 7S
Blue Ridge Parkway 75 requested funding in the amount of $25,000 as a part of the
planned celebration of the 75th anniversary of the Parkway. Given the reduction in
funding to outside agencies, funding for a new activity is not recommended.
Page 5
. Friends of the Blue Ridge Parkway
Friends of the Blue Ridge Parkway requested funding in the amount of $18,000 to
continue view shed plantings in the Roanoke area, clear overgrown overlooks, and to
ensure that Roanoke area parkway trail systems and facilities are maintained. Given
the reduction in funding to ou~side agencies, funding for a new activity is not
recommended.
. Virginia Museum of Transportation
A request to consider a pledge of between $500,000 to $1 million to support capital
improvements to the Virginia Museum of Transportation was referred to Budget Study.
It is our understanding that the capital funding request is for FY 2010-2011. There is
currently a request of $50,000 to match funding to be provided by Norfolk Southern
to support a Development Director position, Administrative Assistant position, and
out of pocket expenses associated with the provision of voluntary services to be
provided by a curator from the Smithsonian Institution. It has been the practice of
the City to provide funding to support specific programs rather than positions.
. Status of Eliminated Positions
As previously outlined, the recommended budget includes the elimination of 68
positions, 18 of which are currently filled. Detailed information on the position
adjustments by department is outlined in an attachment to this letter.
The current status of the 18 employees is as follows:
· 1 Appraiser Aide resigned due to family relocation
. Three employees have been placed - Assistant Director of Libraries placed in
Librarian III position and two Maintenance Worker III positions placed in vacant
Maintenance Worker III positions within the same department.
. The remaining 14 employees have' interviewed or will be interviewed for positions.
The positions impacted include Tax Compliance Technician, Arts Festival Manager,.
two Administr(!.tive Assistant IV positions, Urban Forestry Supervisor, Webmaster,
Maintenance Worker III, Maintenance Technician I, Recreation Programmer,
Recreation Superintendent, Combination Inspector, Senior Accountant, Library
Associate I, and Technology Support Specialist I.
It continues to be our expectation that all employees impacted will be offered
placement in another City position,
. Amended School Budget
The amended School Budget adopted by the School Board on May 4th increased the
revenue estimate for State Aid by approximately $1.7 million and State Sales Tax by
approximately $.8 million over the March 26 estimate presented to City Council at the
joint meeting with the School Board. It also recognized the revised estimate of local
funding. (At the March 26th joint meeting, Schools had not received the revised
update of local funding prior to the decision of Council to provide additional funding
of $1.5 million above the funding formula amount, so the May 4th amendment to the
School Budget represented a change in local funding of approximately $2 million.)
While the revision to the projected State Aid is contingent upon certification of the
anticipated average daily membership, the aforementioned adjustments should
enable Schools to address all of the programs included in the original $3.7 million
request for additional funds.
Page 6
. Response to Miscellaneous Questions
In response to recent questions about the cost of restoring certain programs
previously identified for reduction in the recommended budget:
. Aquatics Program (Washington Park/Fallon Park Pools) - $202,867
. Keep Branch Libraries Open All Week - $25,000
. Bookmobile Operation - $60,600
. Loose Leaf Collection - $248,460
. Athletic Field/Park Mowing - $232,767
. Regional Chamber Small Business Development Center - $30,000
. Summer School Program - $321,000 (Based on previous information presented by
School Superintendent, the cost for enrichment programs. Remedial summer school
is already included in the School Budget.)
In response to recent questions about potential savings associated with certain
activities and programs staff recommended for funding In the proposed budget:
· Discontinue City Calendar - $60,000
. Discontinue Citizen Magazine - $54,054 (2 editions per year)
. Discontinue Production of RVTV Video Features - The production of video features
is Included as a part of the funding provided by each jurisdiction. FY 2010 City of
Roanoke share has been reduced by $7,783.
. Adjustment of Economic Development Budget - The change in the Economic
Development Budget from $1.1 million in FY 2009 to $2.2 million in FY 2010 is the
result of moving funds budgeted for existing Economic Development Performance
Agreements from an account in the "Contingency Budget Unit" to an account in the
Department of Economic Development budget.
. Discontinue $5,000 to Alliance for Innovation - This is membership dues for the
City of Roanoke.
Other
. Short-Term Rental Tax
The City Attorney has advised of changes in the State Code. effective July 1, which
enable localities to impose the short-term rental tax. In addition to structural changes
in the code, a separate category for heavy equipment has been established which
allows a tax rate of up to 1.5% to be imposed. The current short-term rental tax is 1 %
for all qualifying rental property. The code change also revises the qualifying tlme~
period for the rental of heavy equipment from 92 days to 270 days. As the result of
the State Code change, there will be some businesses that currently pay business
personal property taxes that will transition to paying the short-term rental tax
instead.
It is believed that the number of businesses impacted will be limited, however, we are
working with Commissioner of the Revenue to identify the potential impact on City
revenue and on qualifying businesses. The City Code will need to be modifie'd to
comply with the State Code revisions and a public hearing held. It is our plan to
present a report to Council at the June 15th meeting.
Page 7
Thank you for your consideration ofthe items referenced above. I will be happy to address
any questions or concerns that you may have during the budget study work session.
Sincerely,
DLB:sms
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Position Adjustments
Adjustment
GENERAL FUND
Billings & Collections 11.0
Building Inspections 1.0
City Clerk 11.0
City Manager (1.0
Director, Public Works (1.0
Director of Finance 1.0
Economic Develo~ment 1.0)
Environmental Management 1.0
Facilities Management 7.0)
Fire/EMS 6.0
Human. Resources (1.0)
Libraries (5.0
Manaaement Services (1.0)
Office of Communications (1.0)
Parks & Recreation (19.0)
Planning, Building and Development 1.0
Police 17.0)
Purchasing (1.0)
Real Estate Valuation (1.0)
Roanoke Arts Festival (1.0
Transportation 6.0)
T echnoloav (3.0
TOTAL (68.0)
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW,Suite 461
. PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
May 4, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Moody's Investors Service Report
Attached is a copy ofa report I received recently from Moody's Investor.s Service. The
report assigns a Negative Outlook to the US Local Government Sector, and I thought
you should be aware of this. As you know, Roanoke has also been assigned a negative
outlook by Moody's as of our December 2007 rating. I hope each of you will take a
few minutes to read this report. I am providing a copy to City Council members and
the administration with permission from Moody's.
I would like to point out a few things that may be useful as you read this report.
· As stated on page 1, this is the first time Mopdy's has assigned an outlook to
the entire local government sector. From my participation in a conference call
on this matter recently, I understand this is because this is the first time there
has been a wide-spread negative view on the sector. In the past, some areas of
our country have had stable outlooks while others positive or negative.
· Much of the pressure on local governments stems from heavy reliance on
property taxes, most notably real property taxes. I,will remind everyone that
Roanoke's total assessed value actually increases in FY10 by 1.8%, driven by
commercial increases and new construction. While I have concerns that our
assessments may have downward pressure in FY11, Roanoke is very fortunate in
that we are currently fairly unaffected by the housing problems more severely
impacting other areas of our country.
· Roanoke has no variable debt which is cited as a concern in this report. Variable
debt has counterpart risk, and there were some significant challenges
associated with the variable debt market during the recent financial crisis.
Honorable Mayor and Members of Council
May 4, 2009
Page 2
. You will note on page 5 a comment that many local governments bolstered their
reserve positions during the recent economic expansion. Roanoke did not do
this. While our Budget Stabilization Reserve grew slightly, our undesignated
reserves declined and our total reserves declined. This is consistent with
discussions we have had in recent months.
· Comparing Roanoke to the chart on page 7 regarding composition of tax
revenues, property is 55%, sales 13%, income 0%, and other 32%. This is a
positive comparison for Roanoke in that we hold less reliance upon property
taxes and have more diverse sources of tax revenues.
· Comparing Roanoke to the chart on page 8 regarding fund balances, our ratio
for FY07 was 8.9% compared to the median as shown for AA cities of 29.8%.
Note this ratio considers total General Fund fund balances as a percent of
revenues, whereas the .7%+ ratio you often hear staff refer to examines only our
Budget Stabilization Reserve and uses expenditures as the denominator.
· Note the comments about the benefits for localities that display high degrees of
flexibility with regard to expenditures. I feel we demonstrate this in our ability
to reduce the expenditure budget as much as we have for FYl O. We do not have
labor contracts that hinder this flexibility, and our City Council has shown the
"political will", as described in the article, to make difficult choices.
I hope you will find this publication and my comments helpful. Should you have
questions I can assist with or wish to discuss this further, please give me a call at your
convenience.
Sincerely,
fQt)~
Ann H. Shawver
Director of Finance
AHS:ca
Attachment
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Troy A. "Drew" Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director, Management and Budget
'.
Outlook
Table of Contents:
Summary
Unprecedented Fiscal Challenges Drive
Negative Outlook for Local Government
Ratings 2
Market Volatility 5
Key Ratios & Metrics 6
At-Risk Industries 6
Vol!ltile and Declining Revenues 7
Key Ratios & Metrics 7
Fixed and Legally Mandated Expenditures 8
Compensating Credits Strengths: Cash,
Flexibility, and Foresight 9
Conclusion 9
Analyst Contacts:
San Francisco 1.415.274.1708
Eric Hoffmann 415.274.1702
Senior Vice President
Kenneth Kurtz 415.274.1737
Senior Vice President
New York 1.212.553.1653
Robert A. Kurtter 212.553.4453
Team Managing Director
Geordie Thompson 212.553.0321
VP-Senior Analyst
Jack Dorer 212.553.1332
Team Managing Director
Chicago
Edward Damutz
VP-Sr Credit Officer
1.312.706.9950
312.706.9953
Dallas
1.214.220.4381
214.220.4381
Douglas Benton
VP-Sr Credit Officer
April 2009
Moody's Assigns Negative
Outlook to U.S. Local
Government Sector
Challenging Credit and Economic Environment
Focuses Credit Review Spotlight on Select
Rating Factors
The outlook for US local government ratings is negative. This outlook
expresses Moody's expectation for the fundamental credit conditions in the
sector over the next 12 to 18 months
Summary
Moody's has assigned a negative outlook to the U.S. local government tax-backed
and related ratings sector. This is the first time we have assigned an outlook to this
extremely large and diverse sector. This negative outlook reflects the significant
fiscal challenges local governments face as a result of the housing market
collapse, dislocations in the financial markets, and a recession that is broader and
deeper than any recent downturn.
With the past year's relentless stream of negative economic and financial news,
the current economic environment will clearly pose significant challenges for many
if not most local governments. Sharply falling property values, contracting
consumer spending, job losses, and limited credit availability lead the long list of
developments that will make balancing budgets in the coming year particularly
difficult. The negative outlook assigned to the U.S. local government sector
encapsulates our view of this challenging environment and the strains that will be
evident in credit for issuers across the industry.
---
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Moody's Assigns Negative Outlook to U.S. Local Government Sector
This Special Comment outlines the key challenges facing local governments in the current environment and
highlights the components our credit analysis that will likely drive rating decisions in the next twelve to
eighteen months. These are standard elements of our existing rating methodology that, in light of the
particular challenges of the current economic/credit environment, have taken on increased importance. These
important considerations include each local government's exposure to:
. Market volatility, particularly the potential liquidity implications of failed remarketings of variable rate debt;
. Industries particularly at risk in the current economic downturn, including, among others, real estate
development, auto manufacturing, and financial services;
. Volatile and declining revenue sources, like sales and real estate transfer taxes, that are particularly
sensitive to economic fluctuations, and;
. Expenditures that are legally mandated and/or effectively fixed in the near-term.
Individual local governments that stand out as having relatively high exposure in one or more of these areas
could be, in the absence of clear credit mitigants, subject to downward rating pressure. The nature of such
mitigants will vary according to the particular weakness being considered, but would generally include:
'"
. Above average reserve levels
· Demonstrated willingness and ability of management to make rapid, if not multiple, mid-year budget
adjustments; and
. Consistently conservative budget assumptions.
The negative sector outlook does not suggest that the prospects for local government credit ratings are
uniformly negative. Its meaning is distinct from our rating outlooks for individual credits, which are predictive of
future rating direction for that particular credit. The sector outlook characterizes the prevailing operating
environment and the challenges issuers in the local government sector will face in the coming 12-18 months.
Credit pressures faced by local governments and their responses to these pressures will vary significantly
across and within states due to uneven economic conditions, differing revenue mixes and service mandates,
inconsistent property assessment practices, and different levels of revenue raising authority. The governance
strength of individual issuers and the behaviors which demonstrate their willingness and ability to adapt to that
environment will determine the overall trend in individual ratings.
Unprecedented Fiscal Challenges Drive Negative
Outlook for Local Government Ratings
The current U.S. recession, which began in December 2007, has already lasted longer than the prior two
recessions in 2001 and 1990-91. Unemployment spiked to 8.1 % in February 2009, a 3.3 percentage poi.nt
increase from a year ago and its highest level in 20 years. Some economists report that it may increase to
10% by 2010.
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Govemment Sector
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Outlook Moody's U.S. Public Finance
Moody's Assigns Negative Outlook to U.S. Local Government Sector
U.S. Monthly Unemployment Rate, 1989 to 2009
Stock prices are 49% off their peak in October 2007, the worst decline since the Great Depression.
Dow Jones Industrial Average, Monthly Close, Jan. 1970 - Feb. 2009
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Nationally, home prices have fallen on average 25% from their peak in July 2006 1 and some predict another
20% decline before this recession is over.
Case-Shiller Home Price Index, 20 metro area composite, July 2006 to December 2008.
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Govemment Sector
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I Outlook Moody's U.S. Public Finance.
Moody's Assigns Negative Outlook to U.S. Local Government Sector
National Home Price Index, Jan. 2000 - Dec. 2008
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In late 2008, credit markets suffered an unprecedented collapse, shutting down access to the capital markets
at various times even for the most highly rated issuers. These are challenging times for the economy, if not
unprecedented in the post-war era.
This environment is placing unprecedented pressure on local governments. Declining home values will in
many cases translate into lower assessed values and lower property tax collections in the absence of
compensating, and potentially significant, tax rate increases. Decreased consumer spending will depress
sales tax revenues. Higher unemployment will weaken income tax collections while increasing demand for
social service expenditures. Disruptions in the financial markets may result in liquidity problems for local
governments with variable rate debt exposure or those that need to access the markets for annual cash flow
borrowings. Taxpayers, worried about their own financial condition, are more resistant than ever to increasing
property or other local taxes.
The pressures will not affect all local governments equally. The sector is exceedingly diverse in size--about
52,000 cities, counties and school districts 2 --and scope of service provision, as well as in resources and
revenue raising authority, making any generalization challenging.
These figures exclude special districts, which alone number about 37,000. Special districts include a wide variety of entities dedicated to specific rather than
general governmental purposes, including for example. water and sewer districts, flood control districts. library districts, and fire districts. The "city" count is broadl
defined to include municipalities, cities, towns, and townships.
Source: U.S. Census Bureau. Census of Governments, 2007.
April 2009 . Outlook . Moody.s U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Govemment Sector
- -- ---- -- - -~---~-~ - ~---~ - - - - - ~-~
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Outlook Moody's U.S. Public Finance
Moody's Assigns Negative Outlook to U.S. Local Government Sector
U.S. Local Governments, By Type
Cities, 36,010
Special Districts,
37,381
Counties, 3,033
School Districts,
13,051
Assessment practices in many states, for example, will limit the impact of home price declines on assessed
values and property tax revenues. Many municipalities are well managed and will be able to take action
needed to counter revenue losses. Many bolstered their reserve positions during the recent expansion, and
many even took a cautious approach to the windfall revenues generated from soaring home prices. The use of
variable rate debt and the need to access the capital market for cash flow needs are not widespread in the
sector.
While fiscal management in this environment will undoubtedly be challenging, our ratings are intended to
withstand some level of stress due to normal business cycles and we would not necessarily expect rating
changes due to temporary weakening. However, rating actions will be taken when we see a shift in the
absolute or relative credit quality among individual local governments, as well as circumstances when a credit
outperforms or underperforms its peers at a given rating level.
However, few if any local governments will be entirely immune from the impact of the current environment
given the widespread nature of this economic downturn. Even if the only challenge that a particular local
government encounters is slowed revenue growth, the inexorable demand for improved governmental services
will heighten the challenge of maintaining healthy finances. Credit market access will undoubtedly be more
expensive than in recent years, if not denied outright to some potential borrowers. Our assignment of the
negative outlook to the entire U.S. local government sector reflects the pervasive nature of these challenges.
This Special Comment describes the fiscal pressures facing local government and highlights specific areas
that, in light of this negative outlook, will be of particular focus for our credit analysts in determining ratings
over the next twelve to eighteen months. These are standard elements of our existing rating methodology that
have taken on increased importance in the current environment. Broadly speaking, they include each local
government's exposure to 1) the short-term credit market, 2) particularly at-risk sectors of the economy, 3)
economically-sensitive revenues, and 4) fixed/mandated expenditures.
Market Volatility
After the unprecedented collapse of the auction rate and insured-variable rate credit markets in 2008, it
became clear that the market access mitigants issuers previously relied on to manage fiscal problems were no
longer available in the ways they were before. Conversion of variable rate bonds to a fixed rate and the'ability
to easily access the capital markets for short term borrowing have been more challenging in the past year.
Consequently Moody's analyses had to be adapted to consider the changed environment and the impact on
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Government Sector
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Moody's Assigns Negative Outlook to U.S. Local Government Sector
local governments' ability to manage certain short-term market challenges. We utilize a robust, quantitative
tool to evaluate the impact of volatile interest rates, non-remarketed tenders for variable rate demand
obligations and the liquidity challenge of amortizing bonds that are being held by the liquidity bank because
they could not be remarketed ("bank bonds"). Explicit measures of interest rate risk, term-out risk, and
counterparty risk are defined and compared to similarly rated credits. The counterparty risk analysis includes
both liquidity providers and swap counterparties. Various stress scenarios are considered and compared.
To date we have found that most local government's exposure to this market risk has been relatively modest
and manageable, with a few exceptions. Most local governments had little or no variable rate risk exposure
and only a few had significant risk. Of those with significant risk, only one issuer emerged with insurmountable
problems, Jefferson County, Alabama. For the other issuers with significant variable rate exposure, most have
been actively restructuring their debt. Typically, they have refunded their variable rate debt with more
conventional fixed rate structures. We continue to monitor this risk for all local government issuers. As the
market continues to evolve and the credit and liquidity position of issuers change, additional rating actions may
be taken. We will monitor continued credit deterioration and consolidation of global financial institutions
providing local governments with the financial products related to variable rate debt and assess ratings
accordingly. At a minimum, with failed remarketings and bank bond conversions having morphed from largely
theoretical risks to very real events, a local government's exposure to the short-term market will be more
heavily weighted in our long-term credit analysis than it had been in the past.
Key Ratios & Metrics
Moody's looks at a number of different ratios to gauge the extent of a local government's exposure to market
risk. Two of the most common are: (1) Variable Rate Debt as a Percentage of Total Debt, and (2) the Ratio
of Variable Rate Debt to Cash and Other Liquid Resources. In general, if variable rate debt represents
more than 25% of total debt or the amount of variable rate debt exceeds the amount of liquid resources,
Moody's will conduct a more detailed analysis of that potential risk. There are no fixed thresholds for these
ratios that would automatically lead to a rating downgrade. Instead, each local government's exposure is
looked at on a case-by-case basis, since all variable rate debt does not present the same risks. For example,
debt with a put option back to an issuer which can turn into bank bonds with an accelerated term-out can pose
a greater liquidity risk to a local government than other variable rate debt without a put option or puttable debt
not subject to an accelerated term-out. Moody's also considers mitigating factors such as revenue flexibility or
a government's demonstrated ability to access the markets when needed.
At-Risk Industries
Significant economic concentration has always been a heavily weighted, negative factor in Moody's local
government rating analysis. Conversely, high diversity in employment-base and taxpayers has been a
hallmark of local governments' economic strength and is positively reflected in current ratings. While the
current economic downturn has been very broad-based, certain industries have suffered significantly more
than others. The real estate development slowdown could impact areas with recent high growth levels such as
certain areas of Florida and California. Troubles in the auto manufacturing industry may well affect many
governments in Michigan, Indiana and Ohio, while the turmoil in the financial services industry is affecting
issuers in New York, New Jersey and Connecticut. Tourism, gaming, and manufacturing generally, may also
be disproportionately affected by the current downturn. Local governments with above average exposure to
these particular industries could well experience significant downward rating pressure in the near-term.
April 2009 . Outlook . Moody's u.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Government Sector
- --~ - - - ~~ ~~~~ ~~ - -- -- - - - -. - - -
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Outlook Moody's U.S. Public Finance,
Moody's Assigns Negative Outlook to U.S. Local Government Sector
Volatile and Declining Revenues
Property Tax Comprises Majority of Local Government Tax Revenue
Sales
16%
Incorre
Source: US Census Bureau. State and Local Government Finances byLevel of Government and by State: 2005-06
Similar to the industry concentration risk discussed above, a local government's revenue concentration in
sources that are particularly sensitive to economic fluctuations has always been a carefully considered rating
factor. The higher the revenue concentration, the higher the risk. High revenue concentration has often been
mitigated by very high reserves or well above average expenditure flexibility. That is the case now, with many
local governments having prudently built up reserves in anticipation of the end of the housing boom. The
sharpness of the housing downturn and speed of the general economic contraction will likely test the
sufficiency of those reserve cushions. The extent to which a local government relies on its accumulated
reserves to help balance its current budget may well determine its future, relative credit standing.
The origin of the current downturn in the housing market bubble and its widespread impact on consumer
spending has potentially expanded ~he meaning of "economically-sensitive revenues". Previously independent
revenue sources now appear to be moving in tandem with the economy. In the past, the U.S. economy
typically experienced recessions without there being a simultaneous decline in property tax revenues. Sales
taxes might have declined without a similar drop in, for example, hotel occupancy taxes. Tourism related
revenues might have declined, but utility user taxes might have been immune. Now virtually all local
government revenues are simultaneously experiencing weakness, if not outright declines compared to last
year.
A local government's revenue dependence on a higher level of government--typically the state-is another
source of revenue concentration that will likely receive increased scrutiny. Cases of high dependence and
significant stress at the higher level of government could lead to near-term local government rating revisions.
A number of states currently have negative outlooks. The U.S. state government sector also has a negative
outlook, reflecting the serious financial and budgetary pressures that states face. The state and local rating
relationship has been built .into our existing local government ratings, but the severity of the current downturn
and the states' own budget balancing choices may drive individual local government rating outcomes.
Key Ratios & Metrics
The key ratio used to measure both a local government's revenue loss and the extent to which it has offset this
loss with expenditure cuts and new revenues is the trend in General Fund Balance as a Percent of
Revenues. To the extent this ratio significantly declines for a particular local government compared to its peer
group--for example, if this ratio for the government was historically greater than 125% of the median for its
peer group and it declined to less than 75% of the median--a rating downgrade may result. A government that
depletes its fund balance entirely or experiences a fund deficit may be subject to a multiple notch downgrade
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Government Sector
-- -- ---~ ~---- --~--- - - - ~- -~-- ---
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Outlook Moody's U.S. Public Finance
Moody's Assigns Negative Outlook to U.S. Local Government Sector
although mitigating factors will also be considered. For example, if a decline in fund balance was due to a
recurring structural deficit it is more likely to lead to a rating downgrade than if it was a planned drawdown for
one-time purposes. The composition of General Fund Balance is also important--if total Fund Balance
declines, but Unreserved and Unreserved, Undesignated Fund Balance remain stable, a downgrade may not
be warranted. Moody's will also consider the availability of unrestricted reserves in other funds and a
government's plans to rebalance its budget and restore fund balance. For reference, median values for
General Fund Balance as a Percent of Revenues are shown in Table 1.
Table 1
I Median Values for General Fund Balance as % of Revenues
FY 2004 FY 2005 FY 2006 FY 2007
Cities
Aaa 24.3 29.0 28.6 33.8
Aa 24.8 27.3 28.4 29.8
A 24.0 27.4 28.2 30.6
Baa 22.1 25.9 26.5 24.8
All Cities 26.2 27.1 28.1 29.8
Counties
Aaa 20.4 23.1 25.0 26.9
Aa 26.7 28.7 29.9 32.7
A 28.7 27.9 30.9 32.2
Baa 18.6 21.8 19.2 20.5
All Counties 26.5 26.8 29.3 31.4
School Districts
. Aaa 15.9 21.6 25.8 30.1
-
Aa 12.7 12.5 13.9 14.8
A 11.8 11.7 12.6 13.7
Baa 15.2 13.1 16.0 17.1
All School Districts 13.5 12.2 13.6 14.4
Fixed and Legally Mandated Expenditures
With the relative sharpness of the current economic contraction and a significant, lingering uncertainty about
the economy's near-term future, local governments with high degrees of expenditure flexibility may well be
significantly better positioned to maintain their financial health than previously expected. In an economy of
severely strained liquidity, an ability to rapidly reduce expenditures may prove a better indicator of credit
quality than the traditional measures of municipal credit risk. A large, diverse economy, high revenue diversity,
or, for example, an above average socioeconomic profile-all components of our traditional local government
credit analysis-may provide little benefit in a liquidity crisis. Certainly, those governments with greater
expenditure flexibility will have an easier time adjusting to a new economic reality. Evaluation of the degree to
which a local government's costs are fixed or its service provision legally mandated takes on a greater
importance in this environment. Evaluations of what qualifies as a "fixed cost" in the near-term and the extent
to which legally mandated service provision may be trimmed without violating state law are also important
considerations. Beyond basic public health and public safety services, most municipal service provision is
variable, at least to the extent compatible with labor agreements and local political will. State labor laws and
employee contracts can vary widely and provide governments with significantly different levels of implicit, near-
term expenditure flexibility. In the current environment, this flexibility may be more important than ever.
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Government Sector
- ~ -~ -- ~ -~ ~-- ~ ~ - ~ ~~ -- - ~-+
- --~--~~-- -- ------ --- ----~------- ----~~~~
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~~P,utlook A' '. . _, , _ Mood(s U.S. Public Fjmmce ,
Moody's Assigns Negative Outlook to U.S. Local Government Sector
Compensating Credits Strengths: Cash, Flexibility, and
Foresight
As in the past, the risks highlighted above will be considered in the context of the local government's overall
credit profile.. Our increased scrutiny of these particular risks will be matched with deeper dives into a
government's possible mitigants. In the near-term, local governlTlents may not be able on their own to mitigate
the economic threats from concentration in a particularly hard hit industry, but the federal stimulus bill holds
some promise of near-term relief. More concrete, traditional mitigants would include: 1) a demonstrated
willingness and ability to make mid-year budget adjustments; 2) assiduously conservative budgeting of
economically-sensitive revenue sources; and 3) a demonstrated understanding of the detailed terms and
conditions of variable rate transactions.
Proactive development of detailed contingency plans would help counter the uncertainties of what-if scenarios,
and stepped up monitoring of at-risk revenues and credit exposures would likely lessen the rating impact of
related, emergent risks. As always, a healthy reserve position would also serve to mitigate some of the risks
identified above. But to the extent we believe relative or absolute credit risk has increased as a result of the
recent economic and credit market developments, reserves would also likely have to have been increased to
be truly offsetting. While many local governments have added to their reserves in recent years, the near-term
trend is highly likely to be negative.
Conclusion
Moody's evaluates each U.S. local government's individual strengths and weaknesses on a case by case
basis. Though the outlook for the local government sector is now negative, this individual analysis will
continue. The methodology used for these individual reviews also remains the same. But the past year's
economic and credit market developments have necessitated emphasis on particular elements of that
methodology. While we expect most local governments' ratings will be maintained, the emphasis on the
elements discussed above may well result in increased rating revisions for U.S. local governments.
April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Govemment Sector
-:=-_--::::::..-::=-:::~-~~_=_____=-=~_::_==__~_=__ ~-:~-----:----~--:- _~----:---=_=___=_~==_--::- ~ I
----------------------- -------- - - - ~
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Outlook Moody's U.S. Public Finance
Moody's Assigns Negative Outlook to U.S. Local Government Sector
Moody's Related Research
. Impact of the Credit Crisis and Recession on Local Governments (112225)
. Tighter Municipal Market Leads to Enhanced Review of Bond Anticipation Notes (112389)
. Outlook Remains Negative for U.S. States: Federal Fiscal Stimulus May Moderate Recession's Effects on
U.S. States; Impact from' Recession Will Not be Equal (114526)
. Credit Implications of U.S. Fiscal Stability Plan and Stimulus Act (114769)
To access any of these reports, click on the entry above. Note that these references are current as of the date of publication
of this report and that more recent reports may be available. All research may not be available to all clients.
Report Number: 115442
I Author
Eric Hoffmann
Production Associates
Diana Brimson
Cassina Brooks
CREDIT RATINGS ARE MOODY'S INVESTORS SERVICE. INC:S (MIS) CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT
COMMITMENTS. OR DEBT OR DEBT-LIKE SECURITIES. MIS DEFINES CREDIT RISK AS THE RISK THAT AN ENTITY MAY NOT MEET ITS CONTRACTUAL.
FINANCIAL OBLIGATIONS AS THEY COME DUE AND ANY ESTIMATED FINANCIAL LOSS IN THE EVENT OF DEFAULT. CREDIT RATINGS DO NOT ADDRESS
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COMPLETENESS, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY SUCH RATING OR OTHER OPINION OR INFORMATION
IS GIVEN OR MADE BY MOODY'S IN ANY FORM OR MANNER WHATSOEVER. Each rating or other opinion must be weighed solely as one factor in any
investment decision made by or on behalf of any user of the information contained herein. and each such user must accordingly make its own study and evaluation
of each security and of each issuer and guarantor of. and each provider of credit support for. each security that it may consider purchasing. holding or selling.
MOODY'S hereby discloses that most issuers of debt securities (including corporate and municipal bonds. debentures. notes and commercial paper) and preferred
stock rated by MOODY'S have, prior to assignment of any rating. agreed to pay to MOODY'S for appraisal and rating services rendered by it fees ranging from
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maintain policies and procedures to address the independence of MIS's ratings and rating processes. Information regarding certain affiliations that may exist
between directors of MCO and rated entities. and between entities who hold ratings from MIS and have also publicly reported to the SEC an ownership interest in
MCO of more than 5%. is posted annually on Moody's website at www.moodys,com under the heading "Shareholder Relations - Corporate Governance - Director
and Shareholder Affiliation Policy,"
--- -;-
Moody's Investors Service
. April 2009 . Outlook . Moody's U.S. Public Finance - Moody's Assigns Negative Outlook to U.S. Local Government Sector
~.
ROANOKE
. OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokegov.com
May 8, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
FY 2010 Recommended
Budget Adjustments and
School Budget Information
As directed by Council at the budget study work session, the following
adjustment has been made to the FY 2010 Recommended Budget:
· Funding in the amount of $202,867 was reallocated from the budget
balancing contingency to the Parks and Recreation budget for the
Washington Park and Fallon Park pools. This leaves a balance of
$66,133 in the budget balancing contingency.
In response to questions about the School budget, the following
information was provided by School administrative staff:
With the incremental funding from the City (change from March 26th to
present), the following items have been restored:
. 31 teaching positions
. 2 nurse positions
· 1 intervention specialist position
Schools eliminated one nurse position, three guidance positions, and three
intervention specialist positions. A total of 20 teaching assistant positions
were restored, with 20 teaching positions eliminated. The restoration of
Mayor Bowers and Members of City Council
May 8, 2009
Page 2
these positions was accomplished by making reductions within the School
system. Summer school reductions remain in place. A remedial summer
school program will be offered, but an enrichment program will not.
The additional State Aid funding included the revised budget adopted by
the School Board on May 4th has not been allocated to specific programs.
This funding will not be allocated until the State provides certification of
the average daily membership, which is expected in late May.
Thank you for your consideration of the information above.
Darlene L. Bu cham
City Manager
DLB:sms
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
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Miscellaneous: City Council/ 4/23/09
I
2523 Jefferson st., SW
Roanoke, Va. 24014
April 8, 2009
uecording Secretary
Roanoke City Conncil
215 Church Av.
Roanoke,' Va. 24011
Dear Sir or Madam:
Please read into the record of your scheduled
Budget session 011 April 30 my opposition to any re-
ductions in Valley Metro Servif~. Now is not the time
to reduce lifeline services, especi'llly Wit!l skyrocket-
in~ gasoline prices, increasing concerns about the en-
vironment, potential energy shortages and, especially
in recent months, economic pressures on our citizens
and a significant increase in transit use. Cut swilIJming-
pool funding if ~ou will, but please leave our already
skeletal bus service unchanged; or even increase rush-hour
frequency of service.
Your priorities are out of balance if any serious
thought is being given to reducing an essential service
wbile frills such as an amphitheatre in Elmwood Park
are allowed to go forward. What is Council thinldng?
)1?/.}LUIY yours,
1ando 1I'h~:'1 y
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 2401 1-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
April 27, 2009
The Honorable Sherman P. Lea, Vice-Mayor
The Honorable Gwen W. Mason
The Honorable Alvin L. Nash
The Honorable AnitaJ. Price
The Honorable Court G. Rosen
The Honorable David B. Trinkle
Dear Vice-Mayor Lea and Members of Council:
Please find enclosed correspondence dated April 22, 2009, from Wick
Moorman, CEO of Norfolk Southern, requesting that Council consider, as part of
our acceptance of the NS grant for development at the Virginia Museum of
Transportation, the sum of $50,000.00 to fund the estimated cost of the
Development Director, Administrative Assistant and expenses.
This matter may already be on the list of items for budget study, but I would
ask that this correspondence be added to the discussion.
Sincerely,
SD~-- --
David A. Bowers
Mayor
Enclosure
Pc: ;Darlene,.L. Burcham, C.ity Manager
IStephanle M. Moon, City Clerk.
William M. Hackworth, City Attorney
Ann H. Sha\IVver, Director of Finance
:ws
Norfolk Southern Corporation
Three Commercial Place
Norfolk, Virginia 23510-2191
Telephone (757) 629-2601
Fax (757) 533-4954
C.W. Moorman
Chairman, President and
Chief Executive Officer
April 22, 2009
RECt.~nlED
27 -;,....."'."'.
. (lYU~,
kllRft,'vnrr;':\J(;;.b ""'-H"P."'Rr'if""
"v..' -.... 'u'n:; \.) ~Jt'fr.-;.~;fEt
The Honorable David A. Bowers
Mayor of Roanoke
215 Church Ave., S.W., Room 452
Roanoke, Virginia 24011-1594
Dear David:
It was great to see you and a number of Roanoke City Council members, City
officials and business leaders at our luncheon last month at the Virginia Museum
of Transportation. We truly appreciate your support of our challenge grant for the
Museum.
As we discussed at the luncheon, to get off to the best start, I believe it is
important to hire a Development Director and an Administrative Assistant for the
Museum. In addition, the Museum has secured the voluntary services of noted
Smithsonian Institution Curator, Bill Withuhn, for only the cost of his travel
expenses. As I mentioned in my remarks at the luncheon, Norfolk Southern is
willing to pay $50,000 this year to fund the estimated costs of the Development
Director, Administrative Assistant, and Mr. Withuhn's travel expenses. This
amounts to about half of these estimated costs.
It would be most helpful if the City of Roanoke could match our seed funding for
these positions, and for Mr. Withuhn's travel expenses in your upcoming budget.
Please forward my appreciation of support and request to reserve $50,000 in
your upcoming budget to City Council.
Thank you again for helping to kickoff the process of making the Virginia
Museum of Transportation a wonderful attraction.
Sincerely,
W~ J.(OQ-'-'--~
Operating Subsidiary: Norfolk Southern Railway Company
~;
City Council
Budget Study
FY 2009-2010
May 7, 2009
Hybrid Vehicle
Personal Property Tax Relief
· Tax relief on personal property tax for hybrid
vehicles
· 210 vehicles identified in the Hybrid category
- Based on DMV classification
- Average vehicle value - $17,517
2
1
;.
Hybrid Vehicle
Personal Property Tax Relief
· Relief should be based on amount of personal
property tax due rather than adjusting the rate
- Easiest to implement given personal property tax
relief
· Based on current average value of eligible
vehicles:
- Revenue Impact of 5% Reduction - $2,654
- Revenue Impact of 10% Reduction - $5,308
3
Hybrid Vehicle
Personal Property Tax Relief
· Recommendation
- 10% Reduction in Personal Property Tax Due after
Tax Relief is applied
-Comparable to 10% reduction in real estate tax
rate for energy efficient buildings
4
2
License Plate Recognition (LPR)
Technology
Backqround
· Character recognition technology
· Used in the public sector
- by public safety officials to identify criminals or criminal
activity
- as a collections tool to identify vehicle owners with
delinquent taxes or receivables
· Virginia localities currently using LPR technology for
collections enforcement include:
- Arlington
- Chesterfield
- Hampton
5
LPR Mechanics
· Vehicle outfitted with cameras and accompanying
laptop computer
· Computer stores data from relevant databases
· Data updated daily on computer to identify
delinquencies
· When LPR 'finds a hit' from a plate to the database,
an alarm sounds
· Contact then made with various City departments to
examine tax and collections status
· Notice is provided to vehicle owner with
delinquencies via escalating methods - warning
notice, removal of tags and/or vehicular
immobilization (boot) as offenders are "recognized"
6
3
.;""
Estimated Financial Impact of LPR
)
· Personal Property Taxes Rec. 12/31/08 - $1,521,000
- Includes five years unpaid balances
- Annual delinquent collections $200,000
· Estimate of additional revenue from LPR - $100,000
- Start-up estimate for added collections
- Program may begin mid year based upon
coordination with other Tax/Treasury projects
· Expenses - temporary wages - $13,435
· Expenses - equipment (non-recurring) - $25,000
/
7
LPR
Recommendation
Recommendation
· Initiate pilot program coordinated among various City
departments on/after July 1 st
· Following traditional notifications of past due balances
· Thorough educational process
· With coordination among City departments
· Aids collections of current and past due taxes
· Helps keep personal property tax records up to date and
accurate
· Warning notices as program is implemented
8
4
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Roanoke City Public Schools Budget ,i
FY 2010
March 26th Chanoe Mav 4th (c)
State aid $ 58,732,425 a $ 1,705,618 $ 60,438,043
Sales tax 10,726,981 a 773,019 11,500,000
Stab funding 4,378,625 a 4.378,625
Federal 100,000 b 100,000
Other 2,669,325 b 2,669,325
City 61,877,903 a 1,969,558 63,847,461
Balance sheet 1,100,000 b 1,100,000
Total Revenue $ 139,585,259 $ 4,448,195 $ 144,033,454
Source:
a - March 26th RCPS presentation for 'big four'
b - March 3rd RCPS budget adoption for others unchanged on March 26th
c - Budget as amended by RCPS May 4th
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 240 11- I 594
TELEPHONE: (540) 853-2444
FAX: (540) 853-] 145
DAVID A. BOWERS
Mayor
May 7,2009
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
0}) ~ClIN.*"'\
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
'Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 8, 2009
Mr. Nelson D. Reed
3821 High Acres Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Reed:
At a recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, you were appointed to replace Richard Sarver as a
member of the Board of Fire Appeals, for a term ending June 30,2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act." .
K:\oath and leaving service\Board of Fire AppealslNelson Reed oath June 30 20 12.doc
Mr. Nelson D. Reed
May 8, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Board of Fire
Appeals.
Sincerely,
A~n-;o hJO~
Stephanie M. Moon, CMC
City Clerk
S M M: ew
Enclosu res
pc: John H. Johnson, Jr., Chair, Board of Fire Appeals, 1710 Barnett
Road, N. W., Roanoke, Virginia 24017
Daniel J. Rakes, Fire Marshal .
Sheila N. Hartman, Secretary, Board of Fire Appeals, wi application
K:\oath and leaving service\Board of Fire Appeals\Nelson Reed oath June 30 2012.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh dayof May 2009, NELSON D.
REED was appointed to replace Richard Sarver as a member of the Board of Fire
Appeals for a four-year term ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
~ h-,. fYJ OOW
City Clerk
K:\oath and leaving service\Board of Fire Appeals\Nelson Reed oath June 3020 12..doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILAN. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
May 8, 2009
Mr. Mark S. Lucas
2716 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear M r. Lucas:
Ata recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, you were appointed to replace James Settle as a
member of the Parks and Recreation Advisory Board for a term ending
March 31,2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the
Roanoke City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:\oath and leaving serviceIParks and Rec\Mark S Lucas March 31 2012.doc
M r. Mark S. Lucas
May 8, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Parks and
Recreation Advisory Board.
Sincerely,
~-r.v~.m. 'rr)O'MJ
Stephanie M. Moon, CMC
City Clerk
S M M: ew
Enclosures
pc: Linda Bedasaul, Secretary, Parks and Recreation Advisory Board
w/applicaton
Sheila N. Hartman, CMC, Deputy City Clerk
j
K:\oath and leaving service\Parks and Rec\Mark S Lucas March 31 2012.doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh day of May 2009, MARK S.
lUCAS, was appointed to replace James Settle as a member of the Parks. and
Recreation Advisory Board for a term ending March 31, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
~~ I"r\. '16OYJ
City Clerk
K:\oath and leaving service\Parks and RecIMark S Lucas March 31 2012.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk .
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 8, 2009
Mr. Adam Markwood
1862 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Markwood:
At a recessed meeting of the Council of the City of Roanoke held on Thursday,
May 7,2009, you were reappointed as a member of the Fair HOl;-lsing Board fora
term ending March 31, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your reappointment and each
appointee is required "to read and become familiar with provisions of the Act."
Mr. Adam Markwood
May 8, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for you r willingness to continue you r service to the City of Roanoke
as a member of the Fair Housing Board.
Sincerely,
~'m.~bOlV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Christy L. Cooper, Chair, Fair Housing Board, 3731 Cove Road N. W.,
Roanoke, Virginia 24017
Ian Shaw, Secretary, Fair Housing Board
Sheila N. Hartman, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as .such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh day of May 2009,
ADAM MARKWOOD was reappointed as a member of the Fair Housing Board for
a term ending March 31, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
A~hJ,~o~
'~ity\Clerk .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 8, 2009
Ms. Elizabeth Stone
1923 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Stone:
At a recessed meeting of the Council of the City of Roanoke held on Thursday,
May 7,2009, you were reappointed as a member of the Fair Housing Board for a
.term ending March 31,2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
. you be provided with a copy within two weeks of your reappointment and each
appointee is requ ired "to read and become familiar with provisions of the Act."
Ms. Elizabeth Stone
May 8, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke
as a member of the Fair Housing Board.
Sincerely,
~jn\. rY~)blW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosu res
pc: Christy L. Cooper, Chair, Fair Housing Board, 3731 Cove Road' N. W.,
Roanoke, Virginia 24017
Ian Shaw, Secretary, Fair Housing Board
Sheila N. Hartman, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh day of May 2009,
ELIZABETH STONE was reappointed as a member ofthe Fair Housing Board for a
term ending March 31,2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
~m.~oOYv
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 8, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable David B. Trinkle
Council Member
2118 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Dr. Trinkle:
At a recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, you were reappointed as an elected City representative
of the Roanoke Valley-Alleghany Regional Commission for three-year term
ending June 30, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk. of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your reappointment and each
member is required "to read and become familiar with provisions of the Act."
Sincerely,
~h1. "lOW
Stephanie M. Moon, CMC
City Clerk
. SMM:ew
Enclosu res
pc: Wayne G. Strickland, Executive Director, Roanoke Valley-Alleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010
Sheila N. Hartman, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To"wit:
)
CITY OF ROANOKE .
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh .day of May 2009, DAVID B.
TRINKLE, was reappointed as an elected City representative of the Roanoke
Valley-Alleghany Regional Commission for three-year term ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
~m.'hJoOYv
City Clerk
o 0 0 CITY CLERK "\;1q t"lAY 04 AN 11 :34
The RegIonal CommISSIon --
313 Luck Avenue, SW / PO Box 2569 / Roanoke, Virginia 24010
TEL: 540.343.4417/ FAX: 540.343.4416/ www,rvarc.org/ rvarc@rvarc.org
~""~,A"
....,' .....'..... :.:....:...
. A 0
. 0 C1
. Regional
Commission
May 4, 2009
Ms. Stephanie Moon, CMC
Clerk, City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, Virginia 24011
Dear Ms. Moon:
According to our record of appointments, the term of David B. Trinkle, elected representative of the City of
Roanoke on the Roanoke Valley-Alleghany Regional Commission, expires June 30, 2009. The Regional
Commission Bylaws state that all appointments are for three-year terms. Dr. Trinkle is, of course, eligible for
reappointment.
Please notify the Commission of the City's official' action in filling this vacancy on the Commission. Thank you.
Yours truly,
w~J:c:n-d~J
Secretary to the Commission
WGS:jlp
cc: The Honorable David B. Trinkle
The Regional Commission serves Alleghany, Botetourt, Craig, Franklin and Roanoke counties, the
cities of Covington, Roanoke and Salem, the towns of Clifton Forge, Rocky Mount and Vinton.
Part of
~r-.
newva
-
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 8, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Court G. Rosen
Council Member
3326 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Rosen:
At a recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, you were reappointed as an elected City representative
of the Roanoke Valley-Alleghany Regional Commission for three-year term
ending June 30, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your reappointment and each
member is required "to read and become familiar with provisions of the Act." .
Sincerely,
~ M. ~()eW
Stephanie M. Moon, CMC .
City Clerk
S M M: ew
Enclosu res
pc: Wayne G. Strickland, Executive Director, Roanoke Valley-Alleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010
Sheila N. Hartman, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on- the seventh day of May 2009, COURT G.
ROSEN, was reappointed as an elected City representative of the Roanoke Valley-
Alleghany Regional Commission for three-year term ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May 2009.
~rn, hyOiNJ
t,qty Clerk
- - ..1-' .;- . J." i .-. i
'rhe Regional CommissYon'~:)~H'1f-n 04 Hllll:..:lL}
313 Luck Avenue, SW / PO Box 2569 / Roanoke, Virginia 24010
TEL: 540.343,4417 / FAX: 540.343,4416/ www,rvarc.org / rvarc@rvarc.org
~.'i...
~
. Regional
Co:mmission
May 4, 2009
Ms. Stephanie Moon, CMC
Clerk, City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, Virginia 24011
Dear Ms. Moon:
According to our record of appointments, the term of Court G. Rosen, elected representative of the City of
Roanoke on the Roanoke Valley-Alleghany Regional Commission, expires June 30, 2009. You may recall that
Mr. Rosen was appointed to fill the unexpired term of Bev Fitzpatrick. The Regional Commission Bylaws state
that all appointments are for three-year terms. Mr. Rosen is, of course, eligible for reappointment.
Please notify the Commission of the City's official action in filling this vacancy on the Commission. Thank you.
Yours truly,
~:J:ric:5~4r~
Secretary to the Commission
WGS:jlp
cc: The Honorable Court G. Rosen
The Regional Commission serves Alleghany, Botetourt, Craig, Franklin and Roanoke counties, the
cities of Covington, Roanoke and Salem, the towns of Clifton Forge, Rocky Mount and Vinton.
Pa rt of
_-tlt
newva
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 8, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, you were reappointed as a non-elected City
representative of the Roanoke Valley-Alleghany Regional Commission for three-
year term ending June 30, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
. Ms. Darlene L. .Burcham
May 8, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a non-elected City
representative of the Roanoke Valley Allegheny Regional Commi~sion.
Sincerely,
. rryb~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany
. . RegionaICommission_, P. O. Box 256~, ~oanoke, Virginia 24010
I
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as su~h City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a recessed
meeting of Council which was held on the seventh day of May 2009,
DARLENE L. BURCHAM was reappointed as a non-elected City representative of
the Roanoke Valley Allegheny Regional Commission for three-year term ending
June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this eighth day
of May, 2009.
~ fu. ~OtW
, ~ity Clerk
-
Roanoke
The Regional Commission
313 Luck Avenue, SW / PO Box 2569 / Roanoke, Virginia 24010
TEL: 540.343.4417 / FAX: 540.343,4416/ www.rva:rc.org / rva:rc@rva:rc.org
Regional
Cornrrllssion
May 4/ 2009
Ms. Stephanie Moon, CMC
Clerk, City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, Virginia 24011
Dear Ms. Moon:
According to our record of appointments, the term of Darlene Burcham, non-elected representative of the City
of Roanoke on the Roanoke Valley-Alleghany Regional Commission, expires June 30/ 2009. The Regional
Commission Bylaws state that all appointments are for three-year terms. Ms. Burcham is, of course, eligible for
reappointment.
Please notify the Commission of the City's official action infilling this vacancy on the Commission. Thank you.
Yours truly,
Wo..;- 'i - <>r~J
Wayne G. Strickland
Secretary to the Commission
WGS:jlp
cc: Darlene Burcham
The Regional Commission serves Alleghany, Botetourt, Craig, Franklin and Roanoke counties, the
cities of Covington, Roanoke and Salem, the towns of Clifton Forge, Rocky Mount and Vinton.
Pa rt of
- .
newva
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIEM. MOON, CMC
City Clerk
May 8, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
R. Michael Amyx
Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
At a recessed meeting of the Council of the City of Roanoke which was held on
Thursday, May 7, 2009, the following individuals were appointed to the 2009
VML Policy Committee:
Council Member Gwendolyn W. Mason - Community and Economic
Development
Council Member M. Rupert Cutler - Environmental Quality
Council Member Court G. Rosen - Finance
William M. Hackworth, City Attorney - General Laws
Council Member AnitaJ. Price - Human Development and Education
Council Member D.avid B. Trinkle - Transportation
Sincerely,
~hl. )'lO~
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Enclosu re
VML 2009 Policy Committee Nominations
Please return this form by May 8 to Joni Terry at VML, P.O. Box 12164, Richmond, V A 23241; Fax 804/343-3758; email:
jteny@vml.org
Community & Economic Development
Name & Title: Gwendolyn W. Mason, Council Member
Name & Title:
Environmental Quality
Name & Title: M. Rupert Cutler, Council Member
Name & Title:
Finance
Name & Title: ~onrt G. Rosen, ~onnci 1 Member
Name & Title:
General Laws
Name & Title: William M. Hackworth, City Attorney
Name & Title:
Human Development & Education
Name & Title: Ani ta J. Price, Council Member
Name & Title:
Transportation
Name & Title: Davin R. Trinkle, Conncil Member
Name & Title:
~ LO<allty,% e-...~O c-..../o.-
hair, or Manager/ Administrat r)
<>:.
.,>
April 3, 2009
To:
Key Officials of Full Member Local Governments
Council and Board Clerks of Full Member Local Governments
From:
R. Michael Amyx, Executive Director
Subject:
2009 VML Policy Committee Nominations
The Virginia Municipal League is now accepting nominations for its 2009 policy
committees. A description of the policy committee process is attached, along with
a nomination form. Please complete the enclosed form and return it to VML
by May 8. If your community has an election in May, please return this form
by the requested date even if you must revise it later. We rely on the policy
committee nominations to select steering committee members, so if we do not
receive your locality's response, it may preclude your officials from serving on a
steering committee.
Please observe the following guidelines when making your policy nominations:
. Only full-member local governments may participate.
· You may nominate two individuals to a committee; if two are nominated,
at least one nominee must be a governing body member.
· Onlv members of a councilor board of supervisors and appointed
officials (i.e.. employees of the local 20vernment) are eli2ible to serve.
· No individual may serve on more than one committee.
· The chief administrative officer or mayor/board chairman must sign the
nomination form.
· Please return nomination forms by May 8.
Policy comm~ttee meetings are tentatively scheduled to meet at the Greater
Richmond Convention Center on July 23. We will forward information about
meeting times and rooms as soon as we confirm them. The steering committees
will meet in the weeks prior to the policy committee meetings to conduct a
preliminary review of the policy statement and develop an agenda for the July
meeting, including any issues that VML's Legislative Committee asks the policy
.,
committee to discuss. Policy committee recommendations that emerge from the
July meeting will be forwarded to the Legislative Committee for consideration at
its September meeting.
VML President Mike Polychrones will appoint the steering committee members
after consulting with the committee chairs.
Please call Janet Areson at 804/523-8522 if you have any questions about the
appointment process.
,
Understanding VML's Legislative and Policy Committee Process
Each year the Virginia Municipal League develops two separate documents -- a legislative program and a
compilation of policy statements -- through a process that involves the Legislative Committee and six
separate policy committees. The Legislative Committee is responsible for developing the legislative
program, but it may also rely on input from the policy committees to do so. The policy committees develop
broad policy statements, in addition to submitting specific legislative recommendations for consideration by
the Legislative Committee. Each policy committee has a smaller steering committee comprised of policy
committee members. The steering committees guide and assist in the work of the policy committees.
Legislative Committee
What is the role of the Legislative Committee?
The Legislative Committee is responsible for considering and reporting on existing or proposed state and
federal legislation or regulations, and urging the enactment or amendment of, or opposition to, such
legislation or regulations.
How is the Legislative Committee appointed?
VML's Constitution spells out the composition of the Legislative Committee. The committee consists of 24
people holding elective or appointed positions, all appointed by VML's President. Of the 24 members, 12
must be representatives of cities and urban counties with populations in excess of 35,000, 6 must be
representatives of cities and urban counties with populations of 35,000 or less, and 6 must represent towns.
What is included in VML's Legislative Program?
The legislative program adopted by the Legislative Committee reflects specific legislative objectives that
VML hopes to achieve during the upcoming legislative session. It is subject to the approval ofVML's
membership at the annual conference.
What is the relationship between the legislative committee and VML's policy committees?
The Legislative Committee meets prior to the steering and policy committees to identify issues that it would
like the committees to consider for potential inclusion in the league's legislative program. It meets again
after the policy committees have met to consider their recommendations.
Policy Committees
What is the role of the policy committees?
Policy committees receive briefings on statewide issues identified by the steering committee, consider
possible changes to the policy statement, and develop legislative recommendations for the Legislative
Committee to consider.
How are policy committees appointed?
Policy committee membership consists of elected and appointed officials of full-member local governments.
Nomination letters are sent in the spnng to each locality, and each local government determines which of its
officials will be nominated for each of the six policy committees. Each local government may nominate up
to two people per policy committee, at least one of whom must be an elected official.
What are the benefits of serving on a policy committee?
VML policy committees offer members an opportunity to learn about current and emerging statewide issues
that affect local governments, to develop through policy statements the broad philosophical framework that
guides the league, and to network with local officials with similar policy interests.
'What are steering committees, and how do they relate to policy committees?
Policy committees can be relatively large, making it difficult to tackle tasks such as developing an agenda or
crafting specific policy language. For this reason, VML established a steering committee for each policy
committee based on the National League of Cities model. The VML President appoints the steering
committees, which are headed by the chair of the policy committee. Typically 10 to 12 members of the
policy committee serve on the steering committee. Membership is limited to elected officials and chief
appointed officers. The steering committee meets prior to the full policy committee meeting to identify
potential policy issues for consideration, and when necessary, to recommend changes to existing policy
statement language.
How many policy committees are there?
There are six policy committees: community and economic development, environmental quality, finance,
general laws, human development and education, and transportation.
What issues does each policy committee cover?
. Community & Economic Development: Authority, administration, and funding of local
governments to manage a full range of community and economic development issues, including
business development and retention, international competitiveness, infrastructure development and
investment, planning, land use and zoning, blight, enterprise zones, housing, workforce development
and historic preservation.
. Environmental Quality: Natural resources and the authority of local governments to manage the
environment, including water resources and quality, solid and hazardous waste management, air quality
and the Chesapeake Bay.
· Finance: Powers, organization and administration of local government fmancing, including taxing
authority, debt financing, state aid to local governments and federal policies affecting local fmance
issues.
· General Laws: Powers, duties, responsibilities, organization and administration of local governments,
including state-local and interlocal relations, conflicts-of-interest, freedom-of-information, information
management and personnel, telecommunications, utilities and law enforcement, jails and courts issues.
· Human Development and Education: Management and funding of social services, education, health,
mental health, juvenile justice, recreation, rehabilitation and programs for the aging.
· Transportation: Development, maintenance and funding of a comprehensive land, sea and air
transportation system for the Commonwealth, and federal, state and local roles in the provision and
regulation of transportation.
What is a policy statement?
Each policy committee develops a policy statement that covers issues in its respective area. The policy
statement expresses the agreement ofVML's membership on matters of interest to local governments. The
statement addresses broad, long-term, philosophical positions, as opposed to positions that address
immediate, short-term issues. The VML membership approves the policy statements at its annual meeting.
How do policy statements differ from VML's legislative program?
Policy statements are general in nature. They reflect local governments' positions on a range of issues. The
Legislative Program is more specific and immediate. It is limited to legislative positions that VML expects
to lobby on during the upcoming legislative session.
MASON
38445-051109
ROANOKE CITY COUNCIL
CONTINUATION OF RECESSED SESSION
MAY 11, 2009
3:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 ~ Call to Order--RolI Call. All Present.
The Invocation was delivered by David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
NOTICE:
The Council meeting was televised live to be replayed on Channel 3 on Friday, May 15 at
7:00 p.m., and Sunday, May 17 at 4:00 p.m. Council meetings are offered with closed
captioning for the hearing impaired.
Statement of Purpose. Mayor Bowers.
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the 2009-2010
General Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of
Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School
Food Services Fund, School Athletics and Grant Fund budgets will be available for
appropriation.
Received and filed.
1
1. Amendment of the City's Fee Schedule (Compendium) in connection with certain
fees, effective July 1, 2009; and amendment of the City Code to authorize a storm
water management plan review fee.
Adopted Resolution No. 38445-051109 (6-1, Council Member Rosen voting no.);
and Resolution No. 38446-051109 and Ordinance No. 38447-051109. (7-0)
2. Amendment of the City Code to revise Section 20-90 to allow for the immobilization
of a vehicle upon the issuance of three or more unpaid or otherwise unsettled
parking violation notices, effective July 1, 2009.
Adopted Ordinance No. 38448-051109. (7-0)
3. Adoption of Annual General, Civic Facilities, Parking, Market Building, Department of
Technology, Fleet Management, Risk Management, School, School Food Services,
School Athletics and Grant Funds appropriations for the fiscal year beginning July 1,
2009 and ending June 30, 2010.
Adopted Budget Ordinance No. 38449-051109. (7-0)
4. Adoption and establishment of a Pay Plan for officers and employees of the City, and
providing for certain salary increments; continuation of various programs; payment of
a monthly stipends to certain board and commission members; and providing for a
reduction in the salaries of the Mayor and Members of City Council for Fiscal Year
2009-2010, effective July 1,2009.
Adopted Ordinance No. 38450-051109. (7-0)
5. Approval of the 2009-2010 Annual Update to the 2005-2010 HUD Consolidated Plan
and authorization to submit the complete Annual Update to the United States
Department of Housing and Urban Development (HUD) for final review and approval.
Adopted Resolution No. 38451-051109. (7-0)
6. A communication from Council Member Gwendolyn W. Mason, Chair, City Council
Personnel Committee, requesting that Council convene in a Closed Meting to discuss
a personnel matter, being the performance of a Council-Appointed Officer, pursuant
to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
Recessed - 3:16 p.m.
CERTIFICATION OF CLOSED MEETING (7-0)
Adjournment - 4:28 p.m.
2
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-282\
Fax: (540) 853-6\42
ANN H. SHAWVER~ CPA
Director of Finance
DATE: May 11, 2009.
TO: Honorable Mayor and Members of Council
FROM: Ann H. Shawver, Director of Finance
10
SUBJECT: Certification of Funding
I, Ann H. Shawver, Director of Finance of the City of Roanoke, in accordance
with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of
Roanoke, do hereby certify that funds required for the 2009 - 2010 General
Fund, Civic Facilities Fund, Parking Fund, Market Building Fund, Department of
Technology Fund, Fleet Management Fund, Risk Management Fund, School
Fund, School Food Services Fund, School Athletics Fund and Grant Fund
budgets will be available for appropriation.
4!:z~~
irector of Finance
AHS:kf
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1 145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 12, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38445-051109 amending the Fee
Compendium to increase fees for refuse collection in the Central Business
District, a levy of fees charged for building permits, and fees charged for fire
incident reports, and to establish a new fee for storm water management plan
review.
The abovereferenced measure was adopted, by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009, and is in fu II
force, effective July 1,2009.
Sincerely,
~ hi, h1~M/
Stephanie M.. Moon, CMt
City Clerk
SM M :ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, P. E., Director, Public Works
H. David Hoback, Chief, Fire-EMS
Thomas N. Carr, Director, Planning Building and Development
Frank W. Decker, III, Division Manager, Solid Waste Man'agement
~'t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2009.
No. 38445-051109.
A RESOLUTION amending the Fee Compendium to increase fees for refuse collection
in the Central Business District, a levy of fees charged for building permits, and fees charged for
fire incident reports, and to establish a new fee for storm water management plan review, as set
out below; and establishing an effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the following fees.
FEE CURRENT AMOUNT NEW AMOUNT
Refuse collection fees in the Central $100.00 per month $120.00 per month
Business, District for Restaurant, Office,
and Financial Institutions
Refuse collection fees in the Central $60.00 per month $70.00 per month
Business District for Specialty Retail,
Health, Church and Nonprofit
Institutions
Building permits issued under Virginia 1.75% levy offees charged 2% levy of fees charged
Uniform State Building Code (USBC)
Fire Incident Report $8.00 each $10.00 each
Storm water management plan review NONE $100.00 plus $3.00/100 sq. ft.
of post-development
impervious surface, up to
$1,000.00
2. Resolution No. 32412-032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall remain in effect until amended by
this Council.
R-Amend Fee Compendium-2009.doc
4. This Resolution shall be in full force and effect on July 1, 2009.
ATTEST:
~.i ":~Yh mOU'yv
c- / . R (:,
City p~r,k, .
R-Amend Fee Compendium-2009.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 12,2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38446-051109 providing for aI')'
amendment of the fees charged at certain City owned and/or controlled parking
facilities, namely: Center in the Square Garage, Gainsboro Garage, Elmwood
Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and Williamson Lot,
with the current parking fees for the remaining parking facilities continuing in
effect; authorizing the City Manager to modify, waive, or reduce such parking
fees under certain conditions; providing for assessment of certain fees for late
payment or nonpayment of such parking fees; authorizing the City Manager to
issue guidelines to implement, administer, and enforce such fees; and directing
amendment of the Fee Compendium.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009.
Sincerely,
~~hJ.'1&&vV
Stephanie M. Moon, CMC
City Clerk
SMM:ew.
. Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Deborah J. Moses, Parking Coordinator
p.i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2009.
No. 38446~OSl109.
A RESOLUTION providing for an amendment of the fees charged at certain City owned
and/or controlled parking facilities, namely: Center in the Square Garage, Gainsboro Garage,
Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse Row Lot, and Williamson Lot, with
the current parking fees for the remaining parking facilities continuing in effect; authorizing the City
Manager to modify, waive, or reduce such parking fees under certain conditions; providing for
assessment of certain fees for late payment or nonpayment of such parking fees; authorizing the City
Manager to issue guidelines to implement, administer, and enforce such fees; and directing
amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The current parking fees for the Campbell Garage as set out below shall continue in
effect:
Campbell Garage
Fee Schedule
Monthly unreserved $45/mo
Short term weekdays
8amt04pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
. Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
Daily Early Bird Special for weekdays Enter before 9 am, as showri by the ticket for that
day, and the parker pays the lesser of the regular
parking fees or $3.00 for that day.
R-Garage and Parking Lot fees 2009.doc
1
2. The parking fees for the Center in the Square Garage shall be amended in accordance
with the following new fee schedule effective July 1, 2009:
Center in the Square Garage
Current Fee Schedule
New Fee Schedule
Monthly reserved $90/mo Monthly reserved $90/mo
Monthly unreserved $70/mo Monthly unreserved $70/mo
Short term weekdays' Short term weekdays
8 am to 4 pm 8 am to 4 pm
Per.5 hr. $1.00 Per.5 hr. $1.00
over 2.5 hrs. $6.00 over 2.5 hrs. $6.00
Short term weelmights $3.00 flat rate Short term Monday - $3.00 flat rate
4 pm to 9 pm Thursday
4 pm to 9 pm
Short term Friday 4 pm $3.00 flat rate
to 12 am (midnight)
Saturday (except 4 pm FREE Saturday (except 4 pm to FREE
to 9 pm) 12 am-midnight)
Short term Saturday $3.00 flat rate Short term Saturday $3.00 flat rate
4 pm to 9 pm 4 pm to 12 am
(midnight)
Sunday FREE Sunday FREE
3. The current parking fees for the Church A venue Garage as set out below shall
continue in effect:
Church Avenue Garage
Fee Schedule
Monthly unreserved $65/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weelrnights . $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
R-Garage and Parking Lot fees 2009.doc
2
4. The current parking fees for the Elmwood Park Garage as set out below shall continue
in effect:
Elmwood Park Garage
Fee Schedule
Monthly unreserved $65/mo
Short term weekdays .
8am to 5 pm
Per .5 hr: $1.00
over 2.5 hrs. $6.00
Enter Monday-Friday after 5 pm FREE
Saturday FREE
Sunday FREE
5. The parking fees for the Gainsboro Garage shall be amended in accordance with the
following new fee schedule effective July 1, 2009:
Gainsboro Garage
Current Fee Schedule
New Fee Schedule
Monthly reserved $35/mo Monthly unreserved $45/mo
Monthly student $17.50/mo Monthly student $22.50/mo
unreserved unreserved
Short term weekdays Short term weekdays
8amt04pm 8 am to 4 pm
Per .5 hr. $.50 Per .5 hr. $.50
over 4.5 hrs. $5.00 over 4.5 hrs. $5.00
Short term weeknights $2.00 flat rate Short term $2.00 flat rate
4 pm to 9 pm Note: A $1 discount off weeknights Note: A $1 discount off of the
of the evening rate will 4 pm to 9 pm evening rate will be made
be made available for available for Roanoke Higher
Roanoke Higher Education Center students with
Education Center appropriate student
students with appropriate documentation when presented
student documentation to the attendant on duty.
when presented to the
attendant on duty.
Saturday FREE Saturday FREE
Sunday FREE Sunday FREE
R-Garage and Parking Lot fees 2009.doc
3
6. The current parking fees for the Market Garage as set out below shall continue in
effect:
Market Garage
Fee Schedule
Monthly reserved $85/mo
Monthly unreserved $65/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday (except 4 pm to 9 pm) FREE
Short term Saturday
4 pm to 9 pm $2.00 flat rate
Sunday FREE
7. The current parking fees for the Tower Garage as set out below shall continue in
effect:
Tower Garage
Fee Schedule
Monthly reserved $85/mo
Monthly unreserved $65/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday (except 4 pm to 9 pm FREE
Short term Saturday
4 pm to 9 pm $2.00 Hat rate
-
Sunday FREE
R-Garage and Parking Lot fees 2009.doc
4
8. The parking fees for the Elmwood Lot shall be amended in accordance with the
following new fee schedule effective July 1, 2009:
Elmwood Lot
Current Fee Schedule
New Fee Schedule
Monthly unreserved $43/mo Monthly unreserved $50/mo
Sho!i term weekdays Short term weekdays
8 am to 5 pm \ 8 am to 5 pm
Per .5 hr. $.75 Per .5 hr. $1.00
over 3 hrs. $5.00 over 2.5 hrs. $6.00
Enter Monday-Friday FREE Enter Monday-Friday FREE
After 5 pm After 5 pm
Saturday FREE Saturday FREE
Sunday FREE Sunday FREE
9. The parking fees for the Higher Ed Center Lot shall be amended in accordance with
the following new fee schedule effective July 1, 2009:
Higher Ed Center Lot
Current Fee Schedule
New Fee Schedule
Monthly reserved $35/mo Monthly unreserved $45/mo
Monthly student $17.50/mo Monthly student $22.50/mo
unreserved unreserved
Short tem1 weekdays Short term weekdays
8 am to 4 pm 8 am to 4 pm
Per .5 hr. $.50 Per .5 hr. $.50
over 4.5 hrs. $5.00 over 4.5 hrs. $5.00
Short term weelmights $2.00 flat rate Short term weelmights $2.00 flat rate
4 pm to 9 pm 4 pm to 9 pm
Saturday FREE Saturday FREE
Sunday FREE Sunday FREE
R-Garage and Parking Lot fees 2009.doc
5~
10. The parking fees for the Market Lot shall be amended in accordance with the
following new fee schedule effective July 1, 2009:
Market Lot
Current Fee Schedule
New Fee Schedule
Monthly unreserved $65/mo Monthly unreserved $70/mo
Short term weekdays Short term weekdays
8 am to5 pm 8 am to 4 pm
Per .5 hr. $.75 Per .5 hr. $1.00
over 3 hrs. $5.00 over 2.5 hrs. $6.00
Weelrnights FREE Short term weelmights $2.00 flat rate
after 5 pm 4 pm to 9 pm
Saturday FREE Saturday (except 4 pm FREE
to 9 pm)
Short term Saturday
4 pm to 9 pm $2.00 flat rate
Sunday FREE Sunday FREE
11. The parking fees for the Warehouse Row Lot shall be amended in accordance with the
following new fee schedule effective July 1, 2009:
Warehouse Row Lot
Current Fee Schedule
New Fee Schedule
Monthly unreserved $52.50 Monthly unreserved $60/mo
Short term weekdays Short term weekdays
8 am to 5 pm 8 am to 5 pm
Per .5 hr. $.50 Per .5 hr. $1.00
over 2.5 hrs. $3.00 over 2.5 hrs. $6.00
Enter Monday-Friday FREE Enter Monday-Friday FREE
after 5 pm after 5 pm
Saturday FREE Saturday FREE
Sunday FREE Sunday FREE
R-Garage and Parking Lot fees 2009.doc
6
12. The parking fees for the Williamson Lot shall be amended in accordance with the
following new fee schedule effective July 1, 2009:
Williamson Lot
Current Fee Schedule
New Fee Schedule
Monthly unreserved $55/mo Monthly unreserved $55/mo
Short term weekdays Short tenn weekdays
8 am to 5 pm 8 am to 5 pm
Per .5 hr. $.75 Per .5 hr. $1.00
over 3 hrs. $5.00 over 2.5 hrs. $6.00
Enter Monday-Friday FREE Enter Monday-Friday FREE
after 5 pm after 5 pm
Saturday FREE Saturday FREE
Sunday FREE Sunday FREE
13. The City Manager is hereby authorized to reduce any such parking fees for any of the
above parking facilities by up to $10.00 in accordance with the following guidelines, which are
intended to encourage the optimal use of the parking system. Therefore, the City Manager may
authorize a change in rates and/or fees in any of the following circumstances:
A. To provide a specific transportation benefit including reduced traffic
congestion;
B. To facilitate parking facility cost savings;
C. To avoid excessive parking supply;
D. To encourage the reduced use of on-street parking;
E. To promote, market and/or develop specific parking facilities;
F. To ensure an appropriate mix of parking uses in all city facilities; or
G. To encourage or enhance the use of downtown parking facilities for special
event locations.
14. The City Manager is hereby authorized to modify or waive the parking fees for any of
the above parking facilities for City sponsored events or other special events, as the City Manager
may deem appropriate.
R-Garage and Parking Lot fees 2009.doc
7
15. Any payments of monthly parking fees received more than five calendar days after
such fees are due maybe assessed a late fee of$5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than fifteen calendar days after such fees are
due is subject to a $15.00 per access card reactivation fee.
16. Nonpayment of daily parking fees may subj ect violators to the following fees; $10.00
if paid within the first seven days after the violation; $17.50 ifpaid within seven to fourteen days
after the violation; and $25.00 ifpaid after fourteen days after the violation.
17. The parking fees set forth herein will not be applicable to parking agreements that.
provide for a specific parking fee or other method of payment for a specified period of time unless.
othel}Vise provided for in such agreements or until such agreements expire or are terminated. Nor
will such parking fees be applicable to City parking programs except as set forth in such program.
18. The above mentioned New Fee Schedules, for the indicated parking facilities,
charges, and related matters will be effective July 1, 2009, and the Fee Schedules for the other
indicated parking facilities will continue in effect.
19. The City Manager is hereby authorized to issue such guidelines as the City Manager
deems appropriate in order to implement, administer, and enforce'the fees and matters provided for
in this Resolution.
20. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fees to be charged at Center in the
Square Garage, Gainsboro Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot, Warehouse
R-Garage and Parking Lot fees 2009.doc
8
Row Lot, and Williamson Lot, and to show the current parking fees for the remaining parking
facilities as continuing in effect.
ATTEST:
~ Yh. YYf01W
City Clerk.
R-Garage and Parking Lot fees 2009.doc
9
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 12, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38447-051109 amending and reordaining
Section 11.4-8, Stormwater management plan, of Article II, Program Permit
Procedures and Requirements, Chapter 11.4, Stormwater Management, of the
Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009, and is in fu"
force, effective Ju Iy 1 , 2009.
Sincerely,
~hl. n;~&vv
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
Darlene L. Burcham
May 12, 2009
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
(electronic version)
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget'
Robert K. Bengtson, P. E., Director, Public Works
Thomas N. 'carr, Director, Planning Building and Development
Cecelia T. Webb, Assistant Deputy City Clerk
\\0\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2009.
No. 38447-051109.
AN ORDINANCE amending and reordaining Section 11.4-8, Stormwater
management plan, of Article II, Program Pennit Procedures and Requirements, of
Chapter 11.4, Stormwater Management, of the Code of the City of Roanoke (1979), as
amended; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. Section 11.4.,8, Stormwater management plan, of Article II, Program
Pennit Procedures and Requirements, of Chapter 11.4, Stormwater Management, of the
Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to
add a new subsection (d) (3), to read and provide as follows:
Sec. 11.4-8. Stormwater management plan.
* * *
(d) (3) The fee for review of the storm water management plan
shall accompany such plan when it is submitted for review and
shall be in an amount as set forth in the Fee Compendium as the
same is amended from time to time. .
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST: ;
.\', .
~ 01). ~~
'/ .. City Clerk
O-Amend ing II .4-8.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 11, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Proposed Rate and Fee Changes
Background:
The recommended Fiscal Year 2009-10 budget includes proposed fee and rate
changes for the following: fire incident reports, Central Business District refuse
collection, State levy - building permits, storm water management plan review and
parking rate adjustments.
Considerations:
Fire Incident Reports
Currently, each Fire incident report that is requested is assessed an $8 fee. It is
recommended that this fee be increased to $10 which will align the fee for both the
Fire and Police incident reports.
Central Business District Refuse Collection-Large Businesses and Restaurants
Currently, the fee for refuse collection in the Central Business District (CBD) for
large businesses and restaurants is $100 and $60 for small businesses. It is
recommended that the fee be increased for large businesses and restaurants to
$120 and for small businesses to $70.
State Levy - Building Permits
Local building departments are required to collect a 1.75% levy of fees charged for
permits issued under the Virginia Uniform Statewide Building Code. The revenue
from this levy is remitted to the Virginia Department of Housing and Community
Development to support training programs!."The State will increase this levy to 2%
effective July 1, 2009.
Honorable Mayor and Members of City Council
May 11, 2009
Page 2
Storm Water Management Plan Review ,
The recommended plan review fee is based on the post-development square
footage of impervious surface. The assessed fee would be $100 plus $3.00 per 100
square feet of post-development impervious surface, up to $1,000.
Parkinq Rates
In an effort to align rates closer to the market rate for the parking system, the fees
set forth in the attached resolution under the new fee schedule are recommended.
The following is a summary of the recommended amended rates:
Rate Current Proposed
Daily Rate:
Market Lot, Williamson Lot, Base rate of $1 per half hour; $6 daily
EI mwood Lot $.75 per half maximum
hour; $ 5 daily
maximum
Warehouse Row Lot Base rate of $1 per half hour; $6 daily
$.50 per half maximum
hour; $3 daily
maximum
Monthly Rate:
Gainsboro Garage $35.00 $45.00
Gainsboro Garage (Student) $17.50 $22.50
Higher Ed Center Lot $35.00 $45.00
Higher Ed Center Lot $17.50 $22.50
(Student)
Warehouse Row Lot $52.50 $60.00
EI mwood Lot $43.00 $50.00
Market Lot $65.00 , $ 70.00
Night Rate:
Center in the Square Garage Friday and Friday and Saturday
Saturday 4 p.m. , 4 p.m. to 12 a.m. (midnight)
to 9 p.m. $3
$3
Market Lot Weeknights Weeknights and Saturday
after 5 p.m. 4:00 p.m.-9:00 p.m.
and Satu rday $2
Free
Note: The attached resolution contains other provIsions that were in the prior
resolution allowing the City Manager, within certain limits, to adjust parking fees ~s
necessary, and provides for other related parking matters as set forth therein.
Honorable Mayor and Members of City Council
May 11, 2009
Page 3
Recommended Action:
Approve the attached ordinances and resolutions and amend the City's Fee
Compendium (fee and rate schedule) to reflect the aforementioned fees effective
July 1, 2009.
DLB: prw
c:' Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
. R. Brian Townsend, Assistant City Manager for Community Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, PE, Director of Public Works
H. David Hoback, Fire Chief
Debbie Moses, Parking Coordinator
Thomas N. Carr, Director of Planning, Building and Development
CM09-000l8
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 12, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38448-051109 amending and reordaining
Section 20-90, Immobilization of motor vehicles against which there are
outstanding parking violations, Division 3, Duties of Police Officers; Penalties
for Unlawful Parking, Article IV, Stopping. Standing and Parking, of Chapter 20,
Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended;
pertaining to the immobilization of motor vehicles.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009, and is in fu II
force, effective July 1, 2009.
Sincerely,
~ /Y}. ~cm;
Stephanie M. Moon, CMC
City Clerk
SM M: ew
Attachment
Darlene L. Burcham
May 12, 2009 .
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Evelyn W. Powers, City Treasurer
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
(electronic version)
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Raymond F. Leven, Office of the Magistrate
Lora A. Wilson, Law Librarian
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
A. L. Gaskins, Chief of Police
Cecelia T. Webb, Assistant Deputy City Clerk
~j
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2009.
No. 38448-051109.
AN ORDINANCE amending and reordaining Section 20-90, Immobilization of motor
vehicles against which there are outstanding parking violations, Division 3, Duties of Police
Officers: Penalties for Unlawful Parking, Article IV, Stopping. Standing and Parking, of Chapter
20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979), as amended; pertaining to
the immobilization of motor vehicles; dispensing with the second reading by title of this
ordinance; and providing for an effective date.
BE IT ORDAINED by the Council ofthe City of Roanoke as follows:
1. Section 20-90, Immobilitation of motor vehicles against which there are
outstanding parking violations, Division 3, Duties of Police Officers: Penalties for Unlawful
Parking, Article IV, Stopping. Standing and Parking, of Chapter 20, Motor Vehicles and Traffic,
of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to
read and provide as follows:
Section 20-90. Immobilization of motor vehicles a!!:ainst which there are
outstandin!!: parkin!!: violations.
(a) Any motor vehicle parked on a public highway or public ground against
which there are three twe (3 ~) or more unpaid or otherwise unsettled
parking violation notices may be immobilized in a manner which will
prevent.its removal or operation except by authorized law enforcement
personnel.
***
1
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
3. This Ordinance shall be in full force and effect on July 1, 2009.
ATTEST:
~Ih.~
City Clerk. ,
K:\Tim\measures\Code Amendment on See 20-90.5-04-09.doe
(
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 11, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Parking Ordinance
Background:
On December 19, 2005, City Council adopted Section 20-90 of the Code of
Roanoke (1979), as amended, "Immobilization of motor vehicles against
which there are outstanding parking violations" allowing for the operation of
a vehicle immobilization program designed to reduce excessive outstanding
parking violations.
Considerations:
The City Code allows for the immobilization of a vehicle upon the issuance of
five or more unpaid or otherwise unsettled parking violation notices. This
element has proven successful in encouraging citizens to remit payment for
parking violations, however, there remains a significant number of parking
tickets unpaid.
City Code should be amended to allow for the immobilization of a vehicle
upon the third parking violation. This change will enhance revenue collection
and further encourage citizens to promptly remit payment for parking
violations.
Honorable Mayor and Members of City Council
May 11, 2009
Page 2
Recommended Action:
Adopt the attached ordinance and amend and re-ordain the Code of the City
of Roanoke (1979), as amended, by revising code section 20-90
"Immobilization of motor vehicles against which there are outstanding
parking violations" to allow for the immobilization of a vehicle upon the
issuance of three or more unpaid or otherwise unsettled parking violation
notices.
Respectfully submitted,
Darlene L. Burc
City Manager.
DLB:acm'
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Dev.
Sherman M. Stovall, Director of Management and Budget
Joe Gaskins, Police Chief
CM09-00079
~ I'. .:, =.~ .~.>~~ ",-:'"; [~l): j,~. ":. ~'; ; )~:~ '3..~ .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 9hurch Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
May 12, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38449-051109 adopting the
annual General, Civic Facilities, Parking, Market Building, Department of
Technology, Fleet Management, Risk Management, School General, School Food
Services, School Athletics and Grant Funds Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2009, and ending June 30, 2010.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009, and is in fu II
force, effective July 1, 2009.
Sincerely,
~tn. "1'NV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
Ann H. Shawver
May 12, 2009
Page 2
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Brenda L. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, Treasurer
The Honorable OctaviaJohnson, City Sheriff
Darlene L. Burcham, City Manager
Troy A. Harmon, Municipal Auditor
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
~
COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 11th day of May, 2009.
No. 38449-051109.
AN ORDINANCE adopting the annual General, Civic Facilities, Parking, Market
Building, Department of Technology, Fleet Management, Risk Management, School
General, School Food Services, School Athletics and Grant Funds Appropriations of the
City of Roanoke for the fiscal year beginning July 1, 2009, and ending June 30, 2010;
and dispensing with the second reading by title of this ordinance.
BE ITORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General, Civic
Facilities, Parking, Market Building, Department of Technology, Fleet Management,
Risk Management, School General, School Food Services, School Athletics and Grant
Funds in the fiscal year beginning July 1, 2009, and ending June 30, 2010, shall
constitute General, Civic Facilities, Parking, Market Building, Department of
Technology, Fleet Management, Risk Management, School General, School Food
Services, School Athletics and Grant Funds and that as much of the same as may be
necessary be, and the same is hereby appropriated to the following uses and purposes,
to-wit:
General Fund
. Revenues
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental Revenue - State'& Federal
Charges for Current Services
Miscellaneous
Total Revenues
$ 100,966,000
72,499,000
1,166,000
1,4 72,000
597,000
69,345,000
10,492,000
505,000
$ 257,042,000
Appropriations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
Magistrate
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
Commonwealth's Attomey
Cost Collections Unit
City Council
Mayor Bowers
Vice-Mayor Lea
Council Member Trinkle
Council Member Mason
Council Member Price
Council Member Rosen
Council Member Cutler
City Attorney
City Clerk
Municipal Auditing
Department of Finance
Office of Billings and Collections
Real Estate Valuation
Board of Equalization
Residual Fringe Benefits
Miscellaneous
Transfers to School Fund
Transfers to Greater Roanoke Transit Company
Transfers to Debt Service Fund
Transfer to Other Funds
Electoral Board
Office of Communications
City Manager
$ 2,157,787
14,212,981
$ 1,704,350
77,185
$194,021
4,253
3,987
2,190
3,390
3,553
3,553
2,190
$ 1 ,837,444
684,130
1,032,162
11,540
$
1,060,677
1,511,949
1,722,408
30,031
2,470
32,637
523,130
1,047,001
16,370,768
1,781,535
217,137
880,489
498,269
667,101
3,565,276
2,946,750
100,000
63,847,461
1,176,105
22,175,753
4,510,094
319,504
552,938
805,488
Roanoke Arts Commission
Economic Development
Memberships and Affiliations
Personnel Lapse
Contingency
Department of Management and Budget
287,696
2,165,797
1,516,843
(1,870,026)
2,074,310
535,839
Human Resources
Employee Health Services
$ 1,106,995
548,092
1,655,087
E911 Center
E911 Wireless
$ 2,261,648
600,000
2,861,648
Director of General Services and Sustainability $ 194,392
Management Services 88,633
Purchasing 374,571 657,596
Building Maintenance $ 4,574,717
Custodial Services 859,333 5,434,050
Fire Administration $ 916,919
Fire Support 1,110,749
Fire Operations 14,558,350
Fire Airport Rescue 691,882
Emergency Management 97,774
Emergency Medical Services 1,685,644 19,061,318
Director of Public Works $ 177,495
Solid Waste Management 6,614,784
Transportation - Streets and Traffic 5,232,674
Transportation - Paving 3,082,111
Transportation - Snow Removal 110,280
Transportation - Street Lighting 955,989
Transportation - Engineering & Operations 1,682,558
Environmental Management 138,440
Engineering 1,676,082 19,670,413
Planning and Development $ 1,462,401
Building Inspections 795,082
Neighborhood Support 107,487
Citizens Service Center 24,929
Neighborhood Services 1,621,162 4,011,061
Parks
Parks & Recreation Administration
School Playground Services
Youth Services
Recreation
Director of Human Services/Social Services
Benefits
Social Services - Services
Employment Services
Foster Parent Training
Human Services Support
Virginia Institute for Social Services
Training Activities
Youth Haven
Outreach Detention
Crisis Intervention
Health Department
Mental Health
Human Services Committee
Comprehensive Services Act (CSA)
CSA - Administration
Virginia Cooperative Extension Service
Police Administration
Police Investigation
Police Patrol
Police Services
Police Training
Police Animal Control
Libraries
Law Library
Total Appropriations
$ 2,820,158
1,535,105
114,649
459,985
1,139,532
$ 1,610,132
5,596,377
16,046,504
1,597,742
127,896
329,157
$ 534,175
252,589
643,4 73
$ 507,887
3,517,188
12,657,893
3,493,611
690,892
1,060,846
$ 3,418,766
115,942
6,069,429
25,307,808
472,554
1,430,237
1,555,041
448,890
478,424
11,176,087
154,075
79,827
21,928,317
3,534,708
$ 257,042,000
Civic Facilities Fund
Revenues
Operating 2,502,300
Non-Operating 2,018,100
Total Revenues $ 4,520,400
Appropriations
Operating Expenses $ 3,125,090
Debt Service 1,395,310
Total Appropriations $ 4,520,400
Parkina Fund
Revenues
Operating $ 3,044,100
Total Revenues $ 3,044,100
Appropriations
Parking Coordination $ 64,025
Campbell Garage 136,729
Market Garage 184,006
Elmwood Park Garage - 148,869
Center in the Square Garage 131,499
Church Avenue Garage 230,652
Tower Garage 251,186
Gainsboro Garage 153,865
Market Lot 19,241
Elmwood Lot 29,312
Warehouse Row Lot 15,928
Williamson Lot 23,226
Higher Ed Center Lot 30,325
Debt Service 1,625,237
Total Appropriations $ 3,044,100
Market Buildina Fund
Revenues
Operating $ 227,000
Non-Operating 94,500
Total Revenues $ 321,500
Appropriations
Operating Expenses $ 321,500
Total Appropriations $ 321,500
Department of Technoloav Fund
Revenues
Operating $ 6,821,372
Non-Operating 98,000
Total Revenues $ 6,919,372
Appropriations
Technology - Operating $ 5,032,049
Capital Outlay 750,556
Debt Service 561,600
Radio Technology 575,167
Total Appropriations $ 6,919,372
Fleet Manaaement Fund
Revenues
Operating $ 7,283,906
Non-Operating 100,000
Total Revenues $ 7,383,906
Appropriations
Operating Expenses $ 4,511,709
Capital Outlay 2,872,197
Total Appropriations $ 7,383,906
Risk Management Fund
Revenues
Operating
Total Revenues
$ 15,776,715
$ 15,776,715
Appropriations
Risk Management Administration
Risk Management - Other Expenses
Total Appropriations
$ 1,057,156
14,719,559
$ 15,776,715
School General Fund
Revenues
$142,933,454
Appropriations
$142,933,454
School Food Services Fund
Revenues
$ 5,815,770
Appropriations
$ 5,815,770
School Athletics Fund
Revenues
$ 1,200,000
Appropriations
$ 1,200,000
Grant Fund
Revenues
Total Revenues
$
485,289
Appropriations
Regional Drug Prosecutor
Victim Witness
Virginia Juvenile Community Crime Control Act
Homeless Assistance Team
HOME Match
Grant Match
Total Appropriations
$ 27,900
29,386
121,799
36,927
69,277
200,000
$ 485,289
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That the Director of Finance be, and she is hereby authorized and directed to
transfer between accounts such appropriations for salaries and wages for the labor
force as may be necessary to cover cost of labor performed by one department for
another.
4. That funding for all outstanding encumbrances, at June 30, 2009, are re-
appropriated to the 2009-10 fiscal year to the same department and account for which
they are encumbered in the 2008-09 fiscal year.
5. That this ordinance shall be known and cited as the 2009-10 General, Civic
Facilities, Parking, Market Building, Department of Technology, Fleet Management,
Risk Management, School General, School Food Services, School Athletics and Grant
Funds Appropriation Ordinance; and
6. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
, \ '
ATTES:r: 1-' i
\ '
~ rYl. ~UW
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
May 12, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38450-051109 adopting and establishing
a Pay Plan for officers and employees of the City effective July 1, 2009;
authorizing annual salary increments for certain officers and employees for use
of private motor vehicles; authorizing annual salary increments for sworn police
officers assigned duties in a non-uniform capacity; authorizing annual salary
increments for certain members of the Fire-Emergency Medical Services
Department who are certified as Emergency Medical Technicians; authorizing
annual salary increments for certain members of the Fire-Emergency Medical
Services Department who are members of the Regional Hazardous Materials
Response Team; authorizing annual salary increments for employees
performing fire inspector duties; providing for continuation of a police career
enhancement program; providing for continuation of a Firefighter/Emergency
Medical Technician merit pay program; providing for a Community Policing
Specialist program; providing for payment of a monthly stipend to certain board
and commission members; providing for an increase in base annual salary for
any employee of the Sheriff who meets the qualifications for and has been
appointed Master Deputy Sheriff; and providing for a reduction in the salaries of
the Members of City Council for FY 2009-2010.
Darlene L. Bu rcham
May 12,2009
Page 2
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009, and is in full
force, effective July 1, 2009.
Sincerely, /
~ m'"JDW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable Brenda L. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, Treasurer
The Honorable Octavia Johnson, City Sheriff
Ann H. Shawver, Director of Finance
Troy A. Harmon, Municipal Auditor
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Keli Greer, Director, Human Resources
David Hoback, Chief, Fire-EMS
A. L. Gaskins, Chief of Police
Martha P. Franklin, Secretary, City Planning Commission
RebeccaJ. Cockram, Secretary, Board of Zoning Appeals
Candace R. Martin, Secretary, Architectural Review Board
-..)~~ 09
?\ t1
IN THE COUNCIL OF THE CrTY OF ROANOKE, VIRGINIA,
The 11th day of May, 2009.
No. 38450-051109.
AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the
City effective July 1, 2009; authorizing annual salary increments for certain officers and
employees for use of private motor vehicles; authorizing annual salary increments for sworn
police officers assigned duties. in a non-uniform capacity; authorizing annual salary increments
for certain members of the Fire-Emergency Medical Services Department who are certified as
Emergency Medical Technicians; authorizin~ annual salary increments for certain members of
the Fire-Emergency Medical Services Department who are members of the Regional Hazardous
Materials Response Team; authorizing annual salary increments for employees performing fire
inspector duties; providing for continuation of a police career enhancement program; providing
for continuation of a Firefighter/Emergency Medical Technician merit pay program; providing
for a Community Policing Specialist program; providing for payment of a monthly stipend to
certain board and commission members; providing for an increase in base annual salary for any
employee of the Sheriff who meets the qualifications for and has been appointed Master Deputy
Sheriff; providing for a reduction in the salaries of the members of City Council for FY 2009-
2010; providing for an effective date; and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council ofthe City of Roanoke as follows:
1. Pursuant to 92-69, Code of the City of Roanoke (1979), as amended, there is
hereby adopted by the Council and made applicable to all classified officers and employees of
K:\MeasuresWearly Measures\2009\PA YPLAN ordinance for 2009-2010 redline.doc
. the City on July 1, 2009, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
Pay Minimum Annual Maximum Annual
Grade Salary Salary
04 $18,402.48 $29,444.03
05 $19,322.90 $30,916.69
06 $20,771.40 $33,234.39
07 $22,375.62 $35,801.05
08 $24,721.69 $39,554.91
09 $27,316.97 $43,707.41
10 $30,187.45 $48,299.76
11 $32,313.72 $51,702.00
12 $36,029.51 $57,647.27
13 $40,173.86 $64,278.18
14 $44,792.73 $71,668.53
15 $49,944.42 $79,911.02
16 $56,415.93 $90,265.60
17 $62,903.20 $100,645.39
18 $70,137.05 $112,219.48
19 $79,173.90 $126,678.24
20 $88,278.50 $141,245.71
2. The Pay Plan adopted by this Ordinance shall remain in effect until amended by
Council.
3. Pursuant to S2-68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2009, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
K:\Measures\ Yearly Measures\2009\P A YPLAN ordinance for 2009-20 I 0 redline.doc
2
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service of this City.
4. Annual salary increments payable on a bi-weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE ANNUAL SALARY INCREMENT
Appraiser I $ 2,000.00
Appraiser II $ 2,000.00
Assistant City Managers $ 2,000.00
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney $ 2,500.00
City Clerk $ 2,500.00
Deputy Director of Real Estate Valuation $ 2,000.00
Director of Economic Development $ 2,000.00
Director of Finance $ 2,500.00
Director of Real Estate Valuation $ 2,000.00
Municipal Auditor $ 2,500.00
Senior Tax Compliance Administrator $ 2,000.00
Special Projects Coordinator. $ 2,000.00
Supervising Appraiser $ 2,000.00
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of elimination of such
requirement.
K:\MeasuresWearly Measures\2009\PA YPLAN ordinance for 2009-2010 redline.doc
3
The City Manager is authorized, within the limits of funds appropriated therefore, to
provide for similar salary increments for other employees of the City Manager.
5. In order equitably to compensate sworn police officers assigned duties in a non-
uniform capacity and in lieu of provision by the Police Department of uniforms and accessories,
each such officer shall be accorded an annual salary increment of $600.00 payable on a bi-
weekly basis as a uniform allowance.
6. Each employee of the Fire-Emergency Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary increment of $1 ,200 payable on a bi-weekly basis.
7. Each employee of the Fire-Emergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response Team shall be accorded an
annual salary increment of$1,200 payable on a bi-weekly basis.
8. Each employee of the Fire-Emergency Medical Services Department who has
been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned
by the Fire-EMS Chief shall be accorded an annual salary increment of $1,500 payable on a bi-
weekly basis.
9. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $1,050 to $4,684 payable on a bi-weekly basis.
10. The City Manager is authorized to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
K:\MeasuresWearly Measures\2009\P A YPLAN ordinance for 2009-20 I 0 redline.doc
4
for training and community participation. The annual pay supplement is two percent (2%) of
base salary.
11. The City Manager is authorized to continue a merit pay program for
Firefighter/Emergency Medical Technicians who attain an EMT-I or Paramedic certificate. The
annual pay supplement shall be in the amount of $4,000 payable on a bi-weekly basis. If a
qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8,
above, then the employee shall, in addition to the EMT stipend, receive the difference between
such stipend and the merit pay authorized hereby.
12. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall
continue to be awarded to members of the City Planning Commission and the Board of Zoning
Appeals upon attainment of certification through the Virginia Certified Planning Commissioner
Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New
appointees will be required to attain certification within one year of the date of appointment.
13. A pay stipend of $100 per month, or $1,200 annually, paid monthly, shall be
awarded to members of the Architectural Review Board. The requirement for certification of
members by the Virginia Certified Architectural Review Program, adopted by Council effective
July 1, 2004, is suspended until the Program has been fully developed and made operational by
the Virginia Department of Historic Resources (VHDR).
14. Whenany salary increase provided in paragraphs 9, 10, or 11 of this Ordinance
would cause an officer or employee to exceed the maximum annual pay range applicable to such
officer's or employee's position, such officer or employee shall receive a salary increase only in
such amount as will not exceed the maximum pay range for such officer's or employee's position.
15. Each employee of the Sheriff s office who meets qualifications for Master Deputy
Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to
K:\MeasuresWearly Measures\2009\PA YPLAN ordinance for 2009-2010 redline.doc
5
base annual salary. This increase shall be capped at no more than five percent (5%) above the
pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet
required qualifications and is removed from appointment by the Sheriff shall have the base
annual salary reduced by five percent (5%).
16. For the fiscal year beginning July 1, 2009, and ending June 30, 2010, the annual
salaries of the Mayor, Vice-Mayor, and each member of Council shall be as follows:
Mayor $19,050
Vice-Mayor $15,688
Council Members $14,816
For the fiscal year beginning July 1, 2010, and ending June 30, 2011, and for succeeding fiscal
years unless modified by action of this Council, the annual salaries of the Mayor, Vice-Mayor,
and each member of Council shall be as follows:
Mayor
Vice-Mayor
Council Members
$20,000
$16,560
$15,560 .
17. The provisions of this ordinance shall be in full force and effect on and after
, -
July 1, 2009.
18. Pursuant to S 12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST:
~Irn. rr-;ltW
I.
., .: City Clerk.
K:\MeasuresWearly Measures\2009\P A YPLAN ordinance for 2009-2010 redline.doc
6
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 12, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38451-051109 approving the 2009-2010
Annual Update to the 2005 - 2010 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Annual
Update to the United States Department of Housing and Urban Development for
final review and approval, and authorizing the execution of all necessary
. documents pertaining to such Annual Update.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a recessed meeting held on Monday, May 11, 2009.
Sincerely,
~~rn.~1W
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning Building and Development
Frank E. Baratta, Budget Team Leader
~.
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, .
The 11th day of May, 2009.
No. 38451-051109.
A RESOLUTION approving the 2009-2010 Annual Update ("Annual Update") to the 2005-
2010 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit
the approved Annual Update to the United States Department of Housing and Urban Development
("HUD") for final review and approval, and authorizing the execution ofall necessary documents
pertaining to such Annual Update.
WHEREAS, in order to receive Community Development Block Grant, HOME Investment
Partnerships, and Emergency Shelter Grant funding, HUD requires that entitlement localities such as
the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates;
WHEREAS, opportunities for community input regarding the Annual Update were provided
at public meetings held November 10, 2008, and March 31, 2009, and at a City Council public
hearing on April 30, 2009, by a 30-day public review and comment period beginning April 2, and
ending May 4, 2009, by dissemination of information to all library branches, the Law Library, the
Roanoke Redevelopment and Housing Authority main office, the City Clerk's office and the
Department of Management and Budget for public inspection, by letters to a mailing list of over 400
interested individuals and organizations, including the Roanoke Neighborhood Advocates, and by
publishing information in The Roanoke Times and The Roanoke Tribune and on the City's website;
and
WHEREAS, the Annual Update must be approved by this Council and received by HUD on
or about May 15,2009, to ensure timely receipt of new entitlement funds.
Approval of2009-201O HUD Plan. doc
1
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke that the Annual
Update is hereby approved; and
BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is
hereby authorized, for and on behalf ofthe City, to submit the approved Annual Update to HUD for
final review and approval, and to execute all necessary documents pertaining to such Annual Update,
such documents to be approved as to form by the City Attorney, as more particularly set forth in the
City Manager's letter dated May 11, 2009, to this Council.
ATTEST:
~{.tt~_.~~) rn. ~\)-~
City Clerk.
Approval of2009-20 I 0 HUD Plan doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
May 11, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Approval of the 2009-2010
Annual Update to the 2005-
2010 Consolidated Plan
Background:
In order to receive Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME), and Emergency Shelter Grant (ESG) funding, the U.S. Department
of Housing and Urban Development (HUD) requires that localities such as the City of
Roanoke submit a 5-year Consolidated Plan (CP) and Annual Updates (AU). The City's
current, HUD-approved five-year CP covers the period from July 1, 2005, to June 30,
2010, and was developed through an extensive process beginning in the spring of
2003. Public participation in the CP included public meetings to obtain community
input, information disseminated to the Roanoke Neighborhood Advocates (RNA) and
neighboring localities, information made available on the City's website and in the print
media and announcements to a mailing list of more than 400 organizations and
individuals.
Considerations:
In a letter dated April 2, 2009, Council Members received a summary version of the
draft 2009-2010 AU, which included the tentative CDBG, HOME and ESG funding
recommendations for Fiscal Year 2009-2010 and related information. Comparable
information was also provided to City Council on April 20, 2009, in a section of the
City's Recommended Resource Allocation Plan.
As with the five-year CP, outreach to engage the public in the 2009-2010 AU process
took several forms. Public meetings were held November 10, 2008, and March 31,
2009, as well as a City Council public hearing on April 30, 2009. Those attending the
Honorable Mayor and Members of City Council
May 11, 2009
Page 2
March 3151 meeting received a summary version of the AU similar to that provided to ,
City Council. The plan was made available on the City's website and was also provided
to RNA members and neighboring localities. Ads were placed in the local print media
and letters to the mailing list informed interested parties about the upcoming
meetings, how to obtain additional information and how to comment. Copies of the
complete draft 2009-2010 AU were placed at all library branches and the Law Library,
the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office
and the Department of Management and Budget, for public inspection for a 30-day
period beginning April 2, 2009.
Funding for FY 2009-2010 will be available from the following sources:
New HUD Entitlements
Estimated New Program Income
Local HOME Match Funds
Estimated Prior Year Excess Program Income
Estimated Prior Year Carry-over
Total HUD Funds
$2,698,846
455,555
69,277
140,723
714.700
$4,079,101
To ensure that the City's HUD fiscal year begins on July 1, 2009, HUD must receive the
Annual Update on or about May 15, 2009.
Recommended Action:
Approve the 2009-2010 Annual Update, as abstracted in the attached summary, and
authorize the, City Manager, or the City Manager's designee, to submit the complete
Annual Update to HUD for final review and approval, including execution of all
necessary documents pertaining thereto, such documents to be approved as to form by
the City Attorney.
Respectfully submitted,
Darlene L. Burc
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
CM09-00073
, )
Summary
2009~2010
Annual Update
to the
2005-201 0
Consolidated Plan
ROANOKE
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2009-2010
Overview
The City of Roanoke receives $2.5 to $2.7 million in new funds annually from the u.s.
Department of Housing and Urban Development (HUD) in three grants: Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency
Shelter Grant (ESG). Roanoke is an entitlement community under these HUD programs.
This means that HUD funds are allocated to the City every year using a formula based on
population, income levels, and other factors. The total level of funding is determined by
how much Congress appropriates for the entire nation. The ESG allocation was announced
earlier this year, however, HUD just officially announced its 2009-2010 CDBG and HOME
allocations on May 4, 2009.
CDBG
CDBG can be used for activities ranging from housing to economic development and from
job training to construction projects. CDBG funds have been allocated to the City since,
1975. For the 2009-2010 program year,.the City will receive $1,855,870 in new CDBG
funds. With carry-over and program income, a total of approximately $2.7 million is
anticipated to be available. CDBG funds are primarily intended to benefit low- and
moderate-income persons and areas, though a limited amount can also be used for
reducing slums and blight. The amount of funds that can be used for administration,
planning and human services is also limited. These annual CDBG funds are separate from
$500,675 CDBG funds being allocated to the City under the American Recovery and
Reinvestment Act of 2009 (the "Stimulus").
HOME
The HOME program is exclusively for housing to benefit those of low or
moderate income, including rehabilitation, new construction,
homeownership assistance and improvements to rental housing. The
City has been receiving HOME funds since 1992. For the 2009-2010
program year, the City will receive $760,856 in new HOME funds.
Including carry-over and program income, total available HOME funds
of $1 ,301,719 are anticipated to be available. HOME funds require a
12.5% match. At least 15% of each annual HOME grant must be invested in qualifying
projects conducted by Community Housing Development Organizations ("CHDOs"). Blue
Ridge Housing Development Corporation has been the City's only operating CHDO;
however, Total Action Against Poverty has recently been qualified. '
ESG
ESG funds provide for activities that assist homeless individuals and families. This grant is
designed to improve the quality of existing emergency and transitional shelters for the
homeless, assist with the costs of operating shelters, provide essential social services to
homeless persons and help prevent homelessness. For the 2009-2010 program year, the
City will receive $82,120 in new ESG funds. ESG funds require a dollar-for-dollar match.
These annual ESG funds are separate from $766,017 ESG funds being allocated to the City
for the Homelessness Prevention and Rapid Re-Housing Program under the American
Recovery and Reinvestment Act of 2009 (the "Stimulus").
1
f
FUNDING SUMMARY
For Fiscal Year 2009-2010 Projects
(All funds estimated and subject to change.)
Funding Available
CDBG:
2009-2010 Entitlement Grant
2009-2010 Program Income <a>
2008-2009 Carry-Over
2008-2009 Excess Program Income
Subtotal - CDBG Funds Available
HOME:
2009-2010 Entitlement Grant
2009-2010 Program Income (a>
2009-2010 Local Match Funds
2008-2009 Carry-over
2008-2009 Excess Program Income
Subtotal - HOME Funds Available
ESG:
2009-2010 ESG Entitlement Grant
Total 2009-2010 CDBG, HOME and ESG Funds Available
.'
Total 2009-2010 CDBG. HOME and ESG Funds
Recommended for Allocation
Balance of Funds Available
(a) Estimated Program Income:
CDBG:
Hotel Roanoke
Cooper Lease
Sands Woody Loan
Home Loans/Atlantic Mortgage
RRHA Rental Rehab Loans
Other RRHA Projects
HOME:
RRHA Projects
$400,000
$13,333
$6,722
$5,000
$500
$5.000
$430,555
$25,000
$1,855,870
430,555
290,784
118.053
$2,695,262
$760,856
25,000
69,277
423,916
22.670
$1,301,71 9
$82,120
$4,079,101
$4,079,101
$0
2
2009-2010 HUD Funding Recommendations
Funding by Category: Economic Development $532,887
Homeless Services 82,120
Housing Development 2,968,685
Human Development 354,529
Neighborhood Development $140.880
Total $4,079,101
Breakout - 2009-2010 Funding for Hurt Park Revitalization Initiative: $1,714,964
Project Name Agency Current Reauested For 09-10
Aspire Connect Proeram Apple Ridee Farm, Inc $0 $55,967 $55,967
Case Manaeement - Extended Services Brain Iniurv Services of Southwest Virainia $30,000 $20,000 $20,000
Community Based Prevention Services Dept. of Social Services $0 $85,532 $85,532
CSA Program Services Social Services $90,000 NA $80,000
Demolition Neillhborhood Services $135.000 $135,000 $100,000
Emerllencv Home Repair Total Action Aeainst Povertv $100,000 $187,121 $100,000
Empowerinlllndividuals wI Disabilities Blue Ridlle Independent Livinll Center $58,000 $107,016 $65,000
Fair Housinll Outreach and Education Dept. of Plannine, Bide & Dev. $5,000 NA $5,000
Focus Forward YWCA $20,800 $20,800 $20,800
Goodwill Jobs Campus Goodwill Industries of the Valleys $50,000 $100,000 $50,000
Historic Review Services Dept. of Plannina, Blda & Dev. $10,000 NA $5,000
Historic Sites and Structures Survey and Inventory Dept. of Planning, Bldg & Dev. $0 $60,000 $60,000
Homeownership Assistance Reserve Dept. of Plannine, Bide & Dev. $75,000 NA $58,268
Hotel Roanoke Section 108 Loan Pavment Department of Finance $471,925 NA $482,887
HUD Sinale AudiVAdministrative Funds Dept. of Plannina, Bldll & Dev. $3,534 NA $10,000
Hurt Park Collaboration - Homeownership Neiahborhood Services $1,217,409 $1,396,876 $1,396,876
Hurt Park, Collaboration - Owner-Occupied Rehab Neiehborhood Services $272,123 $239,155 $239,155
Hurt Park Community Garden Roanoke Community Garden Assoc. $0 $44,451 $36,900
Hurt Park Enhanced Bike Patrol Roanoke City Police Deot. $0 $42,033 $42,033
Loan Loss Mitiaation Services Dept. of Plannina, Blda & Dev. $0 NA $36,000
Mortgage Assistance Proaram Dept. of Planning, Bldg & Dev. $146,940 $133,000 $133,000
Mt. View Community Center Repairs Parks & Recreation $0 NA $100,000
Neiahborhood Development Grant Proaram Neiahborhood Services $33,636 $45,000 $40,480
Project Discovery at William Fleminll Hillh School Total Action Aaainst Povertv $0 $36,000 $36,000
Rehabilitation Assistance Reserve Neiahborhood Services $45,716 NA $670,386
Roanoke Valley Interfaith Hospitality Network Roanoke Valley Interfaith Hospitality Network $18,000 $19,000 $19,000
Transitional Livino Center Total Action Against Povertv $23,000 $25,000 $25,000
TRUST House TRUST, Roanoke Vallev Trouble Center $20,010 $35,000 $17,320
2010 World Chanaers/Summer Rehab Reserve Dept. of Plan nina, Blda & Dev. $80,000 NA $75,000
Wrap Around Roanoke Family Services of Roanoke Vallev $27,403 $13,630 $13,497
1st Focus Support Service Paper Champion 1st Focus Support Services $0 $30 700 $0
Apple RidQe Farm Swim for Success Apple RidQe Farm, Inc. $38,443 $25,372 $0
Brownfields Acauisition & Demolition Initiative Dept. Planning, Bldg & Dev. $0 $300,000 $0
CAC Therapeutic Services Children's Trust Roanoke Vallev $0 $25,138 $0
Community Health Promoter Kuumba Community Health & Wellness $0 $80,224 $0
Community Housine Resource Center Council of Community Services' $0 $31,000 $0
Community Youth Program Life Skills Ed Ctr CYP at St. John's. Inc. $0 $30,000 $0
Compass Properties Special Needs Rental Housing Compass Properties, LLC $0 $147,060 $0
Creating Work Ready Employees Goodwill Industries of the Vallevs, Inc. $0 $93,679 $0
Energy Efficient Affordable Home Rehab Dept. of Planning, Blda & Dev. $100,000 $300,000 $0
Entrepreneur Zone Economic Development Authority $0 $50,000 $0
High Acts 2 Camps Acts 2 Ministries $0 $50,000 $0
High School After School Program Acts 2 Ministries $0 $25,000 $0
Hurt Park Enerav Efficient Affordable Home Rehab Dept. of Planning, Blda & Dev. $0 $300,000 $0
Lifetime Learners CHIP of Roanoke Valley . $0 $29,913 $0
Middle School After School Proeram Acts 2 Ministries $0 $25,000 $0
Middle School and Hieh School Club Proaram Acts 2 Ministries $0 $25,000 $0
Pathfinders Presbyterian Community Center $22,579 $11,121 $0
PeaceBuilders Proaram West End Center, Inc. $40,000 $26,400 $0
Restorative Justice of Juvenile Offenders Conflict Resolution Center $30,296 $14,922 $0
Spruce Up Your Historic Home Old Southwest, Inc. $30,000 $100,000 $0
Totals II~DI~g. ':!fi~!l'?l1o;t
1,,,Jt,,ll",,,A '
2009 - 2010 CDBG/HOME/ESG Funds
Applications and Commitments
(In Alphabetical Order by Project Title)
1 sl Focus.support Service - Paper Champion (1 sl Focus Support Services) Requests funding for staffing and program
costs to provide young men in housing communities with a program to provide a range of options/choices recognizing
the cultural diversity and embracing a holistic view of everyday issues facing them. (No Funding Recommended)
Apple Ridae Farm Swim for Success (Apple Ridge Farm, Inc.) Provides funding for swimming instruction and
graduated levels of testing for Red Cross certification of skills and the development of a cadre of junior lifesavers,
lifeguards, and water safety instructors to work within the Apple Ridge Farm swimming program and other employment
sites. (No Funding Recommended)
Aspire Connect Proaram - Aspire 2016 Rites of Passaae Proaram (Apple Ridge Farm, Inc.) Aspire 2016 has tracked
and supported 100 students and their families from five elementary schools beginning in the third grade to fulfill their
aspiration of graduation from high school in June 2016. Funding will provide for staffing to equip these students and
their families with the academic competencies, interpersonal skills and resources needed to be successful in middle
school through this 'Rites of Passage' initiative. (Recommended: $55,967)
Browhfields Acauisition and Demolition Initiative (Dept. of Planning, Bldg and Dev.) Acquire brownfields sites and,
where required, demolish structures and otherwise prepare for marketing for private sector development. (No Funding
Recommended)
CAC Therapeutic Services (Children's Trust Roanoke Valley) Funds for staffing and mental health services to serve
Roanoke City children who are alleged and/or victims of abuse or neglect with therapeutic services. (No Funding
Recommended)
Case Manaaement - Extended Services (Brain Injury Services of Southwest Virginia) Funding for an additional case
manager to serve City of Roanoke citizens with acquired brain injuries. (Recommended: $20,000)
Community Based Prevention Services (Department of Social Services) Provides funding for staffing and related
costs to expand the prevention services program working with all relief of custody cases that come before the Juvenile
and Domestic Relations Court by integrating this activity into locations within the community setting: (Recommended:
$85,532) .
Community Health Promoter Proaram (Kuumba Community Health & Wellness, d/b/a New Horizons Healthcare)
Provides funding for program supplies and staff who will train and prepare individuals as certified Community Health
Promoters to address health issues in their communities. (No Funding Recommended)
Community Housina Resource Center (Council of Community Services) Provides funding for staff to initiate the
phased-in process of developing a Community Housing Resource Center; a collaborative project to focus on
preventing individuals and families from becoming homeless and for those who are homeless to rapidly "re-house"
them. (No Funding Recommended)
Community Youth Proaram at St. John's Life Skills Education Center (CYP at St. John's, Inc.) Staff and program
materials/supplies to introduce students to a curriculum of life skills instruction. Activities include: home care (cooking,
cleaning, and home management); self care and hygiene; health and nutrition; substance abuse prevention; careers;
money and other areas. (No Funding Recommended)
Compass Properties Special Needs Rental Housina (Compass Properties, LLC) Acquire and rehabilitate two single-
family homes for use as rental housing for persons with special needs (serious mental illness and/or developmental
disabilities), including support services. (No Funding Recommended)
Creatina Work Readv Emplovees (Goodwill Industries of the Valleys, Inc.) Funding for staffing,.program supplies and
classroom equipment for specific training designed to address employers expressed needs for entry-level work ready
employees and support to job seekers in completing training and securing and keeping employment. (No Funding
Recommended)
4
CSA Proqram Services (Department of Social Services) Funds to coordinate assistance to youth served under the
Comprehensive SerVices Act to allow them to remain at home and/or in the community and reduce placements in
congregate care or residential treatment settings. (Recommended: $80,000)
Demolition (Dept. of Planning, Bldg and Dev.) Demolish vacant condemned structures in an advanced state of
deterioration. (Recommended: $100,000) ,
Emerqency Home Repair Proqram (Total Action Against Poverty) Limited and emergency repairs and weatherization
services to low/mod-income owner-occupied single-family homes. (Recommended: $100,000)
\
Empowerina Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home
improvements such as ramps and grab bars. (Recommended: $65,000)
Eneray Efficient Affordable Home Rehab (Dept. of Planning, Bldg and Dev.) Conduct energy audits and offer 0%-
interest, due-on-sale rehabilitation loans of up to $50,000 (max. $25,000 for construction and $25,000 for lead-paint
interim controls) to homeowners in Conservation Areas and Rehabilitation Districts. (No Funding Recommended)
Entrepreneur Zone (Economic Development Authority) Assistance to start-up and existing small businesses including
public outreach and information, training, marketing studies and loans (providing collateral necessary for business to
secure loans from private lenders). Loans would revolve. (No Funding Recommended)
Fair Housinq Outreach and Education (Dept. of Planning, Bldg and Dev.) Funds for fair housing outreach and
education activities to build community awareness of the fair housing laws related to home sales, rentals and
accommodations. (Recommended: $5,000)
Focus Forward (YWCA of Roanoke Valley) Essential services and operational costs of the shelter, such as staff
salaries, rent, utilities, case management; food; bus passes; personal hygiene items; bedding and furniture; and client
assistance funds. (Recommended: $20,800)
Goodwill Jobs Campus (Goodwill Industries of the Valleys) Additional CDBG funds to create permanent employment
opportunities through to assisting with completion of the Jobs Campus and Corporate facility at 2520 Melrose,
including interior and exterior construction. (Recommended: $50,000)
Hiqh Acts 2 Camps (Acts 2 Ministries) Request funding for camp costs and transportation to allow middle and high
school students to attend various camps. (No Funding Recommended)
,
Hiah School After School Proaram (Acts 2 Ministries) Requests funding for staffing and program costs to provide after
school program to high school students, stressing the importance of scholastic achievement, dealing realistically,
practically and Biblically with everyday life matters. (No Funding Recommended)
Historic Review Services (Dept. of Planning, Bldg and Dev.) Contracted historic review services required by federal
regulations prior to altering the appearance of housing or other structures with CDBG/HOME assistance.
(Recommended: $5,000)
Historic Sites and Structures Survey and Inventory (Dept. of Planning, Bldg and Dev.) Survey all sites and structures in
the City of Roanoke, including re-surveying Old Southwest area, and combine with previous surveyed inventory to
create a master inventory. (Recommended: $60,000)
Homeownership Assistance Reserve (Dept. of Planning, Bldg and Dev.) Additional funds to be made available as
needed for downpayment and closing cost assistance. (Recommended: $58,268)
Hotel Roanoke Section 108 Loan Repayment (Department of Finance) Funds for the sixteenth of twenty installments
to repay the $6,000,000 HUD Section 108 loan associated with renovating the Hotel Roanoke. (Recommended:
$482,887)
HUD Sinale Audit I Administrative Funds (Dept. of Planning, Bldg and Dev.) Funds for contracted services to perform
the periodic Single Audit component associated with the City's administration of its CDBG, HOME and ESG funds and
for other administrative expenses. The expense will be incurred in the FY 2009-201 0 period; the audit will occur during
FY 2010-2011. (Recommended: $10,000)
Hurt Park Housina Collaboration (Habitat for Humanity in the Roanoke Valley, Rebuilding Together Roanoke,
5
Roanoke Redevelopment and Housing Authority and Total Action Against Poverty) A total of $1,636,031 ($714,373
CDBG, $646,443 HOME and $275,215 HOME CHDO) funds are recommended, as follows: '
Homeownership (Habitat for Humanity in the Roanoke Valley, Roanoke Redevelopment and Housing Authority
and Total Action Against Poverty) This is the second annual allocation of funds to the multi-agency collaboration
with the City to address housing needs in Hurt Park. The RRHA will acquire and transfer property to Habitat and
TAP, which will develop additional housing for homeownership. (Recommended $1,396,876 [Habitat $615,150,
RRHA $348,500 TAP $433,226])
Owner/Renter-Occupied Rehabilitation (Rebuilding Together Roanoke and Total Action Against Poverty) This is
the sec~>nd annual allocation of funds to the multi-agency collaboration with the City to address housing needs in
Hurt Park. These funds will assist RTR and TAP to undertake additional owner- and/or renter-occupied housing
repairs. (Recommended $239,155 [RTR $65,000, TAP $174,155])
Hurt Park Community Garden (Roanoke Community Garden Assoc.) Acquire, develop, organize and manage property
to be used as a community garden, including creating the irrigation system, acquiring tools and shed and related tasks.
(Recommended: $21,500, plus up to $15,400 for land, if required.)
Hurt Park Enerav Efficient Affordable Home Rehab (Dept. of Planning, Bldg and Dev.) Conduct energy audits and offer
O%-interest, due-on-sale rehabilitation loans. of up to $50,000 (max. $25,000 for construction and $25,000 for lead-
paint interim controls) to homeowners in Hurt Park. (No Funding Recommended) ,
Hurt Park Enhanced Bike Patrol ProQram (Roanoke City Police Department) Provides funding to deploy police
officers on bicycles to respond to concerns of the residents and add to public safety and quality of life issues within the
targeted Hurt Park neighborhood. (Recommended: $42,033) .
Lifetime Learners (CHIP of Roanoke Valley) Funding for program costs and to study the effectiveness of CHIP's
multi-tiered intervention model for addressing developmental delays in the 0 - 5 year-old age group and improving the
potential for school success. (No Funding Recommended)
Loan Loss Mitiaation Services (Dept. of Planning, Bldg and Dev.) Services to avoid defaults and foreclosures involving
loans made to homeowners and/or homebuyers with CDBG and/or HOME funds. (Recommended: $36,000)
Middle School After School ProQram (Acts 2 Ministries) Funding for staffing and program costs to provide students
with tutoring, time to complete homework, and instruction in practical living and coping skills. (No Funding
Recommended)
Middle School and Hiah School Club ProQram (Acts 2 Ministries) Funding for staffing and program costs to provide
middle and high school students a safe and clean nightly environment during the week that also supplies good
teaching and ways to deal ~ith everyday issues. (No Funding Recommended)
MortQaQe Assistance Proaram (Dept. of Planning, Bldg and Dev.) Provides 1 O-year forgivable, 0% interest loans of up
to $8,000 for down payment and closing costs to assist low/mod-income families to buy homes in the City.
(Recommended: $133,000)
Mt. View Community Center Repairs (Dept. of Parks and Recreation) Funds will be used to make needed repairs to
prevent further deterioration of Mt. View - a historic and prominent home donated to the City and now used as a
neighborhood facility. (Recommended: $100,000)
I
NeiQhborhood Development Grant Proaram (Dept. of Planning, Bldg and Dev.) Provides for grants of up to $25,000 to
neighborhood organizations in predominantly low-mod-income neighborhoods for 80% of the costs of housing, crime
prevention and other community betterment and beautification projects. (Recommended: $40,480)
Pathfinders (Presbyterian Community Center) Staffing and program costs to provide therapeutic counseling services to
low-income southeast City of Roanoke children with emotional and behavioral disorders. (No Funding Recommended)
Peace Builders ProQram (West End Center, Inc.) Funding for staff and prograrri costs in order to implement a program
which addresses the problem of the prevalence of violent behavior and the lack of social competence among children.
(No Funding Recommended)
Proiect Discovery ProQram at William Flemina Hiah School (Total Action Against Poverty) Program targets freshman
/'
6
African American male students at William Fleming High SchooJ who are at risk of not completing high schoof.
Funding provides for staffing to instruct the Project Discovery curriculum to these targeted students. (Recommended:
$36,000)
Rehabilitation Assistance Reserve (Dept. of Planning, Bldg and Dev.) Additional funds to be made available as needed
for rehabilitation of owner- and/or tenant-occupied housing. (Recommended: $670,386)
Restorative Justice for Juvenile Offenders (Conflict' Resolution Center) Funds staff and program costs for the
restorative justice program that responds to juvenile crime by bringing together victims, offenders, and community
members in a non-adversarial community-based process. (No Funding Recommended)
Roanoke Vallev Interfaith Hospitality Network (Roanoke Valley Interfaith Hospitality Network) Essential services and
maintenance/operation of the shelter; fuel and maintenance of the program's van; purchase of cots and bedding; client
assistance funds; and housing security deposits. (Recommended: $19,000) ,
Spruce Up Your Historic Home (Old Southwest, Inc.) Provides homeowner grants of $2,500 to $10,000 for exterior
repairs and renovations to historic homes in this neighborhood. (No Funding Recommended)
Transitional Livinq Center (Total Action Against Poverty) Essential services and maintenance/operation ofthe shelter;
building maintenance; furniture; equipment replacement and repair; transportation; resident healthcare and substance
abuse prevention. (Recommended: $25,000)
TRUST House (TRUST, Roanoke Valley Trouble Center) Essential services and maintenance/operation of the shelter;
property insurance; furnishings; drug testing; food; prescriptions and bus passes. (Recommended: $17,320)
Wrap Around Roanoke - (Family Service of Roanoke Valley) Provides funds for training and staff for the WrapAround
Roanoke Initiative to reduce out-of-home and out-of-community residential placements, enhance family stabilization
and improve children's mental health. (Recommended: $13,497)
l
2010 World Chanqers / Summer Rehab Reserve (Dept. of Planning, Bldg and Dev.) Funds for the 2010 summer
youth activities, such as but not limited to World Changers, to provide limited repairs to homes in low-income areas of
the City. (Recommended: $75,000) ,
7
City of Roanoke
2005..,. 2010 Conso'lidated Plim
Priorities and Objectives
Preamble: As an urban center, the City of Roanoke provides a broad array of benefits and services to those
who live, work or visit here. This willingness to address the needs of the community has also led to the CiW
becoming a regional locus of needs. To thrive and remain healthy into the future, it is vitally important that
the City establish and maintain a balance-in incomes, housing choices, economic opportunities and in all
those elements by which a community's well-being is measured. The priorities and objectives ofthis 5-Year
Consolidated Plan are set forth with the intent of contributing to this well-being. As such, they reflect the
over-arching goals of:
. Increasing homeownership
. Reducing substandard housing
. Increasing per capita income
. Reducing segregation
. Dispersing low- and moderate-income housing
. Expanding market-rate housing
I
The priorities and objectives encompass only those activities that will be assisted with the City's CDBG,
HOME or ESG funds. City HUD administrative costs (e.g. environmental review consultants; non-routine
property inspections; special purpose advertisements) are implied by the activities and are not listed as
separate priorities or objectives. In addition, CDBG funds to be used to repay the City's Hotel Roanoke
Section .108 loan represent a contractual obligation and are not listed as a separate objective under the
Economic Development priority.
ECONOMIC DEVELOPMENT
Priority Statement: Promote the creation, expansion, retention and health of business and industry,
including the enhancement of workforce development and employment opportunities
for youth and adults.
Objectives:
1. Assist With improvements to 20 commercial/industrial properties located in target
neighborhoods or other predominantly low/mod Census Tracts, Conservation Areas or
Rehabilitation Districts, or in the Central Business District.
2.\ Provide workforce and related training reflecting area labor market employment
opportunities for at least 100 individuals.
3. Create 100 jobs through financial assistance and/or business development services for
entrepreneurs and/or expanding small companies.
HOMELESS SERVICES
Priority Statement: Promote activities, including efforts to encourage commitments on the part of
neighboring communities and the region, to determine the nature and extent of
homeless ness, and reduce its incidence, impact or threat.
Objectives:
1. Assist the emergency and transitional needs of homeless individuals and families,and those
in danger of becoming homeless, through annual financial assistance for the repair,
maintenance and operation of shelters or other activities.
2. Through interagency coordination and cooperation, including regional efforts, develop a
comprehensive plan identifying strategies to eliminate homelessness in ten years.
8
HOUSING DEVELOPMENT
Priority Statement: Promote the creation of new homeownership opportunities, the maintenance and
improvement of existing housing, and the removal of structures that are unsuitable for
rehabilitation, including activities addressing fair housing and the needs of special
populations.
Objectives:
1. Provide financial incentives to 60 middle-income homebuyers to acquire and/or rehabilitate
substandard housing that is contributing to neighborhood blight.
2. Construct or rehabilitate and sell 95 single-family homes to low- or moderate-income
homebuyers.
3. Provide housing counseling and education, including assistance in accessing private sector
financing, for 1 00 potential homebuyers seeking to buy homes within the city.
4. Demolish or cause to be demolished, after consultation with the affected neighborhoods, 50
buildings determined to be infeasible for repair, due to advanced deterioration and/or other
factors.
5. Assist the substantial rehabilitation of 100 owner- or tenant-occupied housing units.
6. Assist accessibility or other home modifications for 100 special needs units.
7. Construct or rehabilitate for sale or for tenant occupancy 15 special needs housing units.
8. Provide limited and emergency repairs for 100 owner-occupied single family homes.
9. Provide down payment and closing cost assistance for 50 homebuyers who are purchasing
homes in the City
10. Conduct fair housing education and remove or reduce impediments to fair housing choice.
HUMAN DEVELOPMENT
Priority Statement: Promote activities which contribute to the healthy development of the City's youth,
adults and families, including those with special needs.
Objectives:
1. Assist 5,000 families and/or individuals through educational, cultural, health, social or other
developmental services and activities.
2. Conduct a Valley-wide conference to develop strategies for improving regional coordination
of human services.
NEIGHBORHOOD DEVELOPMENT
Priority Statement: Promote activities to preserve and enhance the physical quality and vitality of the
City's neighborhoods/village centers and develop the capacity of neighborhood
individuals and organizations to participate in such activities.
Objectives:
1. Assist the preservation and rehabilitation of 5 historically and/or culturally significant
structures in the city's downtown and neighborhoods.
2. Assist at least 5 neighborhood-based organizations per year to conduct blight-reduction,
beautification, crime prevention, leadership/capacity development, development planning, or
other neighborhood improvement activities.
3. Improve street, lighting, drainage or other infrastructure in at least 3 City neighborhoods.
4. Assist in the acquisition or improvement of 4 public facilities such as community, health or
cultural center
9
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540) 853-1145
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
May 11, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I wish to request a Closed Meeting to discuss a personnel matter, being the performance of
a Council-Appointed Officer, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950),
as amended.
Sincerely,
~
ndolyn W. Mason, Chair
City Council Personnel Committee
GWM:ctw
~~
ROANOKE
DEPARTMENT OF MANAGEMENT & BUDGET
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 354
Roanoke, Virginia 24011
540.853.6800 fax: 540.853.2773
May 8, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
)
Subject: Information on School Average Daily Membership
The City Manager asked me to forward a copy of the attached memorandum
which provides background information on average daily membership for
Roanoke City Public Schools. This information may be useful as a supplement to
the update on the School budget included in the letter from the City Manager
that was sent to you earlier today.
Sincerely,
1L.JYU~ m. U
Sherman M. Stovall
Director of Management and Budget
~
c:
Darlene L. Burcham, City Manager
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, City Attorney
---
Roanoke City'
Public Schools
Curt Baker, Deputy Superintendent for Operations
P.O. Box 13145, Roanoke VA 24031 . 540-853-2382 . FAX 540-853-2951
TO: RCPS School Board
RCPS Superintendent
FROM: Curt Baker, Deputy Superintendent
DATE: May 7, 2009
SUBJECT: Average Daily Membership and State Funding for 2009-10
This memo is to provide additional background information regarding the RCPS Average Daily
Membership ("ADM") numbers that were recently submitted to the State and their possible
impact on the FY 2009-10 RCPS budget.
Back!!round
The level of each school division's State entitlement funding in any given fiscal year is
determined primarily by the school division's Average Daily Membership on March 31 ofthat
fiscal year.
This presents something of a problem, since the ADM count that determines the funding level for
the year does not become available until the fiscal year is nearly over.
The State addresses this issue by making three funding adjustments each year:
1. The period commencing July 1 and continuing until approximately December 31
The State examines several pieces of information - (a) the prior year March 31 ADM
count, (b) the school division's local forecast for the March 31 ADM count for the
current fiscal year, (c) the full year ADM count for the prior fiscal year, and (d) other
information that the State deems appropriate.
Using its own estimating methodology, the State establishes a March 31 ADM estimate
that it believes is appropriate for each school division. Utilizing the then-current model
for calculating State entitlement funding, the State determines the full annual estimated
entitlement. Thisamount is then divided by 24 (which is the number of installment
payments that it makes to school divisions each year).
Page 3 of5
Bud2etin2
As part of every membership verification report filed with the State, Reps must provide March
31 ADM forecasts for each of the next three years out into the future.
During budget preparation, the March 31 ADM estimate for upcoming fiscal year is used to
determine the State entitlement revenues that should be budgeted. Generally, it is the March 31
ADM forecast prepared in conjunction with the September 30 membership verification report
that is used.
For reference, the table below shows the March 31 ADM estimate that was used in the budget as
compared with the final March 31 value that was used in the State's year-end true up.
Estimated Final March 31
Fiscal Year March 31 ADM ADM used in State Difference
used in Bud et True U
2003-04 13,035 12,864 171
2004-05 12,670 12,730 ~ 60
2005-06 12,720 12,620 100
2006-07 12,509 12,358 151
2007-08 12,142 12,279 ~ 137
2008-09 12,049
2009-10 12,290
As a rule of thumb, you can assume that each increase of 100 ADM will translate into a little
more than $500,000 of increased State entitlement funding.
It should be noted that the increased State entitlement revenue in FY 2008-09 associated with
the higher than anticipated ADM count (if verified), will help to offset the roughly $1 million
shortfall in FY 2008-09 revenue from the City of Roanoke.
,c-;
Page 5 of5
· Opening of the new William Fleming High School. The new campus may attract
back to RCPS some students whose families left the system fearing a disrupted
learning environment during construction.
· Recognition of RCPS Improvements. The wide range of recent School Board
accomplishments (e.g., Roanoke Community College Access Program, Forest Park
Academy, enhanced focus on academic achievement) may translate into increased
enrollment as folks who previously may have shied away from RCPS come to
recognize that we offer a great education to all our students.
In light ofthe better-than-expected March 31, 2009 ADM count, we have adjusted upward
the ADM forecast used in the FY 2009-10 budget. Our budget now presumes a small (+8)
increase in ADM in FY 2009-10, consistent with our March 31, 2009 enrollment'
verification report to the State.
It is important to note, however, that the State may not see things the same way we do.
They too will ask whether the small enrollment increase in FY2008-09 was an anomaly or a
change in trend. We will not know their conclusion - as set forth in the State's entitlement
funding estimate for FY 2009-10 - until late May, at the earliest.
In the interim, we believe it inappropriate to rely on an increased State entitlement funding
stream until we receive final confirmation of the State's intentions. Consequently, at this
time, we do not intend to restore expenditures previously cut from the FY 2009-10 budget.