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Home My WebLink AboutCouncil Actions 06-01-09 ROSEN 38467 -060109 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 1, 2009 9:00 A.M. ROOM 159 AGENDA Call to Order -- Roll Call A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and an appointment to fill an unexpired term of S. Deborah Oyler as a Director of the Economic Development Authority ending October 20,2009, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from Council Member Gwendolyn W. Mason, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the annual performances of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. Ordinance regarding vicious and dangerous dogs running at large Code violation on noxious weeds Reopening of Walnut Street Bridge Transmission Line Project Athletic Participation by Roanoke Catholic TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. 1 BRIEFINGS: . Capital Improvement Program (9:00 a.m. - 11 :00 a.m.) 2 hours . Aviation Drive/Towne Square Intersection 20 minutes (Held immediately following 2:00 p.m. session in Council's Conference Room.) . Downtown Districts 10 minutes AN AUDIT COMMITTEE MEETING WAS HELD AT 11:00 A.M., IN ROOM 159. A JOINT MEETING OF COUNCIL AND THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY WAS HELD AT 12:00 NOON IN ROOM 159. 2 ROANOKE CITY COUNCIL ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY JOINT MEETING JUNE 1, 2009 12:00 NOON ROOM 159 AGENDA RoANOKE REDEVELOPMENT AND HOUSING AuTHORITY Partners in Progress 1. CALL TO ORDER. 2. ROLL CALL: City Council - All Present Roanoke Redevelopment and Housing Authority Board of Commissioners All Present 3. WELCOME: Mayor David A. Bowers Gilbert E. Butler, Jr., Chair 4. BLESSING AND LUNCH. Vice-Mayor Sherman P. Lea 5. ITEMS FOR DISCUSSION: . Request of City for RRHA to purchase properties at tax sales · Property acquisition - process for acquisition of property at the request of the City · RRHA's Strategic Planning Process - provide update and request input from City Council . South Jefferson Redevelopment Area Update · City projects currently in planning stages that may involve RRHA and procedures for working together on such projects 6. COMMENTS BY COUNCIL MEMBERS/BOARD OF COMMISSONERS. 7. RECESS/ADJOURN. THE COUNCIL RECONVENED FOR CONTINUATION OF 9:00 A.M. SESSION; AND THEREAFTER, RECESSED UNTIL 2:00 P.M., IN THE COUNCIL CHAMBER. 3 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 1,2009 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. All Present. The Invocation was delivered by The Reverend John Furman, Pastor, Westminster Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 4 at 7:00 p.m., and Saturday, June 6 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853- 2541. 4 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Jacquelyn Johnson, 706 West View Avenue, regarding job elimination with Roanoke City Public Schools. Judy Baker, 4704 Showalter Road, spoke about personal property tax process and other City issues such as weed abatement and dogs running at large. Robert Gravely, 3360 Hershberger Road, spoke about Council's ownership regarding economic development in the City. 5 Chris Craft, 1501 East Gate Avenue, spoke about citizen and elected officials being involved in school activities. 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meeting of the Council held on Monday, February 2,2009. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 15, 2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to allow placement of easements in connection with the Roanoke River Flood Reduction Project. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Clerk advising of the resignation of Kris Pedelty as a member of the Roanoke Arts Commission, effective Tuesday, June 9,2009. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4 Reports of qualification of the following individuals: Council Member Court G. Rosen as an elected City representative and Darlene L. Burcham as a non-elected City representative of the Roanoke Valley-Alleghany Regional Commission for three-year terms ending June 30, 2012; and Nelson D. Reed as a member of the Board of Fire Appeals for a term ending June 30, 2012. RECOMMENDED ACTION: Received and filed. 6 REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1 . Execution of separate amendments for consulting services in connection with the Transportation Structure Inspection Program. Adopted Resolution Nos. 38467-060109 and 38468-060109. (7-0) 2. Execution of Amendment No.3 in connection with the development of Colonial Green. Adopted Ordinance No. 38469-060109. (7-0) 3. Transfer of funds in connection with recommendations of the Roanoke Arts Commission for funding to specific agencies for Fiscal Year 2009-2010. Adopted Resolution No. 38470-060109 and Budget Ordinance No. 38471- 060109. (7-0) 4. Transfer of funds in connection with recommendations of the Human Services Advisory Board for funding to qualified agencies for Fiscal Year 2009-2010. Adopted Resolution No. 38472-060109 and Budget Ordinance No. 38473- 060109. (7-0) 5. Appropriation of retained earnings for specific technology projects. Adopted Budget Ordinance No. 38474-060109. (7-0) COMMENTS BY CITY MANAGER. 7 b. DIRECTOR OF FINANCE: 1. Financial Report for the month of April 2009. Received and filed revised Financial Report. 8. REPORTS OF COMMITTEES: a. Request of Roanoke City School Board for appropriation of School and School Food Service Fund Balance to support school operations for fiscal year 2009; and a report of the Director of Finance recommending that Council concur in the request. Vivian Penn- Timity, Director of Financial Reporting and Analysis, Spokesperson. Adopted Revised Budget Ordinance No. 38475-060109. (7-0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Trinkle announced that the City received an award in recognition of 40 years of membership in the Roanoke Valley-Alleghany Regional Commission and ongoing support of regional cooperative efforts from 1969-2009. In response to Vice-Mayor Lea's inquiry about legislation for pit bulls running at large in the City, it was noted that there is no current legislation on the books that specifically deals with pit bulls, only vicious and dangerous dogs overall. The City Manager urged citizens to contact 911 immediately if any animals are running at large. Vice-Mayor Lea announced that the Western Football Classic will be held on September 19 at the Salem Stadium. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. CERTIFICATION OF CLOSED MEETING. 8 Reappointment of Gail Burrus and Judge Clifford R. Weckstein as City representatives of the Court Community Corrections Program, Regional Community Criminal Justice Board for terms of three-years, each, ending June 30, 2012. Reappointment of Betty Field, Steven Higgs, and E. C. Pace, III, for terms of one year, each, ending June 30, 2010; Richard Clark, Louise F. Kegley, and Michael A. Loveman for terms of two years, each, ending June 30, 2011; and Kae Bolling, Carl H. Kopitzke, and Eddie Wallace, Jr., for terms of three years, each, ending June 30, 2012, as members of the Mill Mountain Advisory Committee. Reappointment of Edward C. Bradley, The Reverend William Lee, and Virginia B. Stuart as members of the Personnel and Employment Practices Commission for terms of three years, each, ending June 30, 2012. Reappointment of Sandra Brunk, Lucy H. Lee and Kathleen Lunsford; and appointment of Amy Moorefield to replace George Kegley and Lawrence Johns to replace Charles Jordan as members of the Roanoke Arts Commission for terms of three years, each, ending June 30, 2012. Reappointment of Bob R. Caudle as a member of the Roanoke Neighborhood Advocates for a term of three years ending June 30, 2012. Reappointment of George F. Taylor as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of three years ending June 30, 2012. Reappointment of Wilburn C. Dibling, Jr., as a member of the Roanoke Public Library Board for a term of three years ending June 30, 2012. Reappointment of A. Morris Turner, Jr., and Barton J. Wilner as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for a term of one year, each, ending June 30, 2010. Appointment of Mark Lucas to replace Lucy R. Ellett as a City representative of the Roanoke Valley Greenway Commission for a term of three years ending June 30, 2012. Reappointment of Jay E. Foster as a non-elected City representative of the Roanoke Valley-Alleghany Regional Commission for-a term of three years ending June 30,2012. Appointment of Vickie H. Bibee to fill the unexpired term of S. Deborah Oyler as a Director of the Economic Development Authority of the City of Roanoke ending October 20, 2009. Announcement of the retirement of the City Manager, effective March 1, 2010. 12. ADJOURNED. 9 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor June 1, 2009 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and an appointment to fill an unexpired term of S. Deborah Oyler as a Director of the Economic Development Authority ending October 20,2009, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, :si)~~ David A. Bowers Mayor DAB:ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVIDA. BOWERS Mayor June 1, 2009 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members M. Rupert Cutler Sherman P. Lea . Gwen W. Mason Anita 1. Price Court G. Rosen David B. Trinkle I wish to request a Closed Meeting to discuss the annual performances of two Council-Appointed Officers, pursuant to Section 2.2-3711 (A) (1), Code of Virginia (1950), as amended. Sincerely, ~ dolyn W. Mason, Chair ouncil Personnel Committee GWM:ctw .' '-" City Council Capital Improvement Program Planning June I, 2009 Planned Debt Issuance , , FY 2010 Roanoke River Flood Reduction $2,455,000 Parks and Recreation Master 7,000,000 Plan Bridge Renovation 1,050,000 Curb, Gutter, Sidewalks 2,250,000 School Roofs 2,500,000 Total $15,255,000 I"- Note: Parks and Recreation Master Plan cash funding of $3,073,565 is also available to be programmed. 2 1 t. Planned Debt Issuance cno-",,<<,.,,-, ,-:;;.~. ;,' __-9..... -,e~ FY 2011 Roanoke River Flood Reduction $1,800,000 Parks and Recreation Master 8,000,000 Plan Digital Radio Upgrade 1,308,000 Total $11,108,000 FY 2012 Roanoke River Flood Reduction $1,300,000 ~ Library Master Plan 10,442,000 Digital Radio Upgrade 4,800,000 Total $16,542,000 . 3 Planned Debt Issuance , , FY 2013 Roanoke River Flood Reduction $1,200,000 Library Master Plan 2,750,000 Parks and Recreation Master 15,000,000 Plan Total $18,950,000 FY 2014 - Roanoke River Flood Reduction $613,000 4 2 Possible New Projects To Be Included In The CIP Update I o FY 2010 o Demolition of National Guard Armory o Washington Park Family Aquatics Center o Amphitheater o Countryside o Market Building r ""-- 0 Other Future Proiects o Aviation Drive Improvements (Beyond Funded Amount) o Conference Center Expansion Project Information o Demolition of National Guard Armory o Total Cost - $350,000 o Timing - 3rd Quarter of FY 2010 - o Washington Park Family Aquatics Center Total Cost - $3.6 million Design - $.5 million - Approximately 4 months to complete Construction - $ 3.1 million - Approximately 7-8 months to complete Operating Budget Impact - Based on preliminary projections, anticipated incremental revenue will cover incremental expenses 3 Project Information I....,..~~~":,~._.:T~.'~.".I - III Amphitheater Total Cost - $14.2 million Design - $1.2 million Approximately 12 -14 months to complete Construction - $13 million . - Approximately 12 months to complete - Phasing construction to facilitate "back of house" and other components first - approximately $6.4 million Operating Budget Impact...;. Based on preliminary. analysis, could require a subsidy of up to $500,000 Project Information Iiiilil Countryside . Proposals due June 1 . Council to be briefed on June 15th o Minimum capital investment of $2 million based on previous information o Operating Budget Impact - Based on preliminary analysis, could require a subsidy of $400,000 (Operating and non-operating) .... '''',. ,-^~" - 4 Project Information 1t'-J"l<;t<"'~~"~~"'C7'..,i"Vl"'P.'1:';'" !!!Market Building Total Cost - $6.4 million - Includes renovation of second floor assembly hall - $1.4 million - Excludes site improvements (sidewalk, streetscape, street lighting, street paving) - $1.3 million Design - $.7 million - Approximately 10 months to complete Construction - $5.7 million - Approximately 1 year to complete Operating Budget Impact - Not yet determined Note: Tax Credits could be a potential source for funding a portion of the project 9 - Debt Capacity After Planned Future Debt Issuances (in millions) 140 130 120 110 100 90 80 70 60 50 40 30 20 10 2010 . Debt Ca ell (0.797) . ' Debt capacity is based on debt ser\ice payments not exceeding 10% of General Fund expenditures. Debt capacity is based on 5.5% interest. 10 5 Planning Assumptions l'~';"-~'",f'"'~"""'''*~rt.~.-.~,..-,___'1:I aPlanned schedule of debt issuance requires incremental debt service funding of $500,000 through FY 2013 ~Addressing identified priority projects will be done via use of Parks and Recreation Master Plan funding (cash and planned debt issuance) - EllSchools have not requested support for additional capital projects o Capital project planning underway 11 Possible Spending Plan - New Projects Fiscal Year 2010 2011 2d1'2~ .201'3= Available Funding $10,073,565 $10,223,565 ----- $19,523,565 National Guard Amory 350,000 Washington Park Aquatics 3,600,000 Design and Construction Market Building Design 700,000 Market Building Construction 5,700,000 Countryside 2,000,000 Amphitheater Design 1,200,000 Amphitheater Construction 13,000,000 I--- Remaining Funding $2,223,565 $4,523,565 $6,523,565 ----- Note - Available FundinQ FY 2010 - Based on planned debt issuance of $7 million for Parks and Recreation Master Plan and cash funding of $3,073,565 FY 2011 - Based on planned debt issuance of $8 million for Parks and Recreation Master Plan and $2,223.565 in planned FY 2010 debt not issued FY 2013 - Based on planned debt issuance of $15 million for Parks and Recreation Master Plan 12 and $4,523,565 in planned FY 2011 debt not issued 6 Debt Policies i o Tax-supported general obligation debt service will not exceed 10% of General Fund expenditures. o Net bonded debt will not exceed 5% of the assessed value of real estate. o Net Bonded Debt is general obligation debt for the City and School Board, exclusive of Parking Enterprise Fund debt and the amount available in the Debt Service Fund. - o Tax-supported debt will be structured such that not less than 50% of aggregate outstanding debt will be retired within ten years. o Note: Ratios that follow include all tax-supported debt - GO bonds, VPSA, Literary Loans, QZAB, and Capital Leases. Results in accordance with debt policies are included in Appendix. 13 Futle Gerieral Fund Debt Servke Requirements and Projeeted Funding I Available for Debt Service I 30.000 5.000 25.000 20.000 15.000 10.000 0.000 _ Adjusted Debt Ser.ice 22.830 23.366 24.139 25.646 24.402 20.387 Requirements Upon Issuance --+- Projected Funding Available for 24.573 25.069 25.569 26.069 26.071 26.068 Debt SeNce I Excess Capadty 1.590 1 1.7031 1.430 I 0.422 I 1.669 I 5.681 I 14 7 Future City and School Debt Service ,.-", .....';O~"."'\_YiN,._~-,-.. '~_')$'..".._~'" 20 10 City Paid by City. School Paid by City. School Paid by School I 15 Ratio of Debt Service to. General and School Fund Expenditures (100/0) (Reflects Issuance of Planned Future Debt) I..... City School Proiects Proiects Overall 0 FY 2009 4.7% 4.6% 9.3% 0 FY 2010 4.8% 5.1% 9.9% 0 FY 2011 5.0% 5.0% 10.0% 0 FY 2012 5.0% 4.8% 9.8% [] FY 2013 5.3% 4.5% 9.8% [J FY 2014 4.8% 4.2% 9.0% - 0 FY 2015 3.8% 3.8% 7.6% Note: Assumes 0% growth in expenditures in FY11, 2% growth inFY12 and 3% thereafter. 16 8 . Ratio of Net Bonded Debt to Assessed Value of Real Estate (50/0) (Reflects Issuance of Planned Future Debt)! ""<;'<;-,....~, :.; City School Proiects Proiects Overall Ii!l FY 2009 1.8% 2.5% 4.3% 0 FY 2010 1.9% 2.3% 4.2% 0 FY 2011 1.9% .2.1% 4.0% D FY 2012 1.9% 1.9% 3.8% 0 FY 2013 2.0% 1.8% 3.8% [2] FY 2014 1.8% 1.6% 3.4% - 0 FY 2015 1.6% 1.4% 3.0% Note: Assumes growth in assessed value of real estate of 1.8% in FY10, 0% in FY11, 1 % in FY12 and thereafter. 17 Reduction of Aggregate Debt Within Ten Years (500/0) (Reflects Issuance of Planned Future Debt) . .. FY 2009 . FY 2010 . FY2011 . FY 2012 . FY 2013 . FY 2014 . FY 2015 :........ City 70% 70% 69% 69% 67% 68% 70% Schools 60% 63% 65% 67% 69% 72% 75% Overall 65% 67% . 67% 68% 68% 70% 73% 18 9 Revisions to City Debt Policy New areas addressed in the revision of City Debt Policy: III Arbitrage Compliance - the City will coordinate with its investment managers with regard to expected project funds payout so as to maximize investment earnings in light of federal arbitrage requirements. !Il The use of Virginia Resource Authority (VRA) bonds - the City may issue general obligation public improvement bonds through VRA for the purpose of providing funds to support capital projects. [J Capital Leases - the City may issue capital leases to purchase buildings, machinery, vehicles, equipment, furniture and fixtures. The term of any capital lease shall not exceed the useful life of the asset leased. IJ There have been no changes to debt limits or targets. 19 10 FY 2010 Budget Follow-Up Items . Roanoke Regional Chamber of Commerce Small Business Development Center - Funding Request . Brain Injury Services - Funding . Arts and Cultural District . Eliminate Admissions Tax - Organizations within Arts and Cultural District . Branch Library Hours - Closing one day a week . Loose Leaf Collection . Athletic Field and Park Mowing . Median and Right-of-Way Mowing . Production of Municipal Calendar . Production of Citizen Magazine . Goodwill Industries Capital Funding . Friends of the Blue Ridge Parkway Funding Request . Blue Ridge Parkway 75 Funding Request . Virginia Museum of Transportation Funding Request . Reduced Personal Property Tax Hybrid Vehicles . Update of CIP (Planned for June) R EC E ,"YE D MAY 1 3 2009 , Gl1Y MANAGER'S OFFICE .~;r- May 7, 2009 Virginia Museum ofT ranSportatiOll, inc. b The Official Transportation Museum jar the Commonwealth of V;rg;~ ~ <D Ms. Darlene L. Burcham City Manager City of Roanoke 215 Church Avenue, Room 364 Roanoke, VA 24011 Dear Darlene: Thank you so much for joining Mayor David Bowers, Norfolk Southern Chairman Wick Moorman, and the Virginia Museum of Transportation for lunch recently. Both Wick and David share such a passion for our impressive rail heritage and the hard-working men and women whose legacy inspires us in these challenging times today. I am so glad you were able to hear from Wick personally about the significant private sector investment that Norfolk Southern is preparing to make in the Virginia Museum of Transportation. Never before in the M.useum's 45-year history have we had an opportunity like this recently announced $1 Million Norfolk Southern Challenge. We aim to build on the quality of our collection, enhance our infrastructure, and broaden the Museum's appeal to a greater audience. By doing a better job oftelling Roanoke's story, we will build pride in Roanoke's past achievements and provide a powerful lure to tourists from across the globe. To set us on the right track, Wick has offered the Museum $50,000 in 2009 and 2010 to hire a development director and to create a plan that will enable us to truly become a world-class transportation museum. He will donate those funds to us if we can raise another $50,000 locally in each of those years. We need your help to meet this challenge, in this fiscal year. Can the City of Roanoke make a donation by June 3D, 2009? The City is such a valuable partner to the Museum as the owner of 45% of our collection. As you already know, the City plays no similar role with any other nonprofit: owning so much of our collection necessitates a different kind of partnership between the City and the Virginia Museum of Transportation. The investment we are requesting will enable us to be even better stewards of the City's assets currently on display. Your support in this first phase-matched dollar for dollar by Norfolk Southern-will help the Museum take a significant leap forward. Please contact me if I can answer any q,Uestions or give you a Perral tour, . , ? J 1 ) 0, \ V '-Ii', ~ a<-/ r~.J.i!.7 ~;2 !-t'~ LI UlC Sincere, I , 'CV,_A_~/ --J f--Gtn-J fLiP - ,T J .~ f\ L U /.J i:!A - J va OXlJJ:fd:a/,,;/ ~6 (A..o \4-( ~r-.Lc-'<:- k.<Y. I..J:) /N.K--bI ;rz-v- . . '6 71\ U I ' ~. r. ". -...J. I .. ~ C- I. LJ --j, /1'-;Lu1 -ri. I/~ t't)~ J ~t jlVJ Beverly T. Fitzpatrick, Jr. t..Lt<- /y-R./..k " '7;f ~A,,_j 1;.-&-.1<:;,!..- 1-0; ~ .t'u.1 {e Executive Director Ctf..,/~~ ~ 10 ~f. ~0.- .~ (f-' . 303 Na1dkAverue - Rcenoke. VI\24016 - 540.342.5670 - 540.342.6898 fax- vvvvvv.vrnt.or-9"& -J___L. ,J /._ J)~ -rL/. /VLrA;:;/ ~u ..'".() ,.L... f)..d~"".J...~..L! /~ L-' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 3, 2009 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: At a regular meeting of the Council of the City of Roanoke held on Monday, June 1, 2009, Council concurred in the recommendation for creation of a proposed arts district. Sincerely, ~ 1Yl. ::-JO~ Stephanie M. Moon, CMC City Clerk S M M: ew pc: William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Thomas N. Carr, Director, Planning, Building and Development Susan Jennings, Public Arts Coordinator I. " 1 2 4 .. 3 0$_ 4 , 1 2 3 4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 8, 2009 Edwin C. Hall, Chairman Jefferson Center Fou ndation Board of Directors 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Dear Mr. Hall: This will acknowledge receipt of your communication addressed to the Mayor and Members of City Cou ncil dated May 21 , 2009 and received in the City Clerk's Office on Monday, May 26, 2009, requesting consideration and support of proposals presented to the Council on May 4 regarding creation of an arts and cultural district in downtown Roanoke. Please be assured that a copy of your communication was forwarded to the Mayor and Members of Roanoke City Council for their information May 26. Sincerely, ~hi.~b~ Stephanie M. Moon, CMC City Clerk SMM:snh Miscellaneous: City Council- 5/26/09 Entertaining ideas C~~.:t~~39 t'iAY 26 PMf12:1 0 and audiences -- BOARD OF Dill.ECTORS May21,2009 Edwin C. Hall Chair The Honorable Mayor and Members of City Council City of Roanoke 215_ Church Ave., Suite 456 Roanoke, VA 24011-1536 Susan P. Frantz Vice Chair Thomas R Bagby Secretary Dear Mayor Bowers and Members of Council: David Farnum Treasurer Jefferson Center Foundation's Board of Directors this week discussed your current proposals to create an arts and cultural district in the downtown area arid to exempt arts and cultural organizations in the district from collecting and paying local admissions taxes. Our Board of Directors endorses both proposals and encourages you to consider them as tools for enhancing economic development. . Burman S. Clark Sarah Copenhaver Warren D. Fiihr Claudia E. de Franko Linda K. Gilbert Creation of special zones such as cultural districts has proven an effective way to generate private development and preserve the historic character of many communities, including those inVirginia. Nationally, there are ample examples of the impact of the arts on urban renewal, regeneration of city neighborhoods and tourism. Virginia's General Assembly this year empowered localities to create such districts with passage of House Bill 1735. Gary Gilmore Samuel A. Golston John G. Heitz Prabhat Jain Tom McDonald Phillip B. Nelson Cyrus E. Pace Jefferson Center is a prime example of the impact of public investment as an incentive for private development. Since the $16 million renovation of former Jefferson Senior High School was completed in 2001 with conversion of the auditorium into world-class Shaftman Performance Hall, Jefferson Center has drawn daily activity to the formerly dormant western edge of downtown. Susan K. Perry Brownie E. Polly, III Carissa E. South David I. Tenzer Rayburn A. Thompson Ann Bondurant Trinkle The fact that more than 110,000 patrons a year come to events at Jefferson Center has given developers incentive to invest in new construction and renewed uses of old structures. The Access offices, Kirk Family YMCA, Cotton Mill apartments, Fork in the City restaurant and Miller's Hill houses all can be counted as part of Jefferson Center's impact. Kenneth R. White Kathryn V. Claytor Chief Operating Officer Jefferson Center enjoys generous support from the City of Roanoke already. Weare grateful for annual grants from the Roanoke Arts Commission that support artistic and educational programs. Special awards from the city's Capital Maintenance and Equipment Replacement Program have enabled 541 Luck Avenue SW . Suite 221 . Roanoke, Virginia 24016 P: 540.343.2624 · F: 540.343.3744. Box Office: 540.345.2550. www.jeffcenrer.org Jeffirson Center Foundation is a 501 (c)3 nonprofit corporation - : :.r"t, . '" .~ significant improvements and operating efficiencies. The 40-year lease of the historic structure gives us use of facilities, valued at $1.4 million, for just $10 a year. In that context, the $15,000 a year that Jefferson Center's box office collects in admissions tax and remits monthly to the city may seem petty. In today's economic environment, every penny counts as we struggle to live with extraordinary restraints. Even in an expanding economy, the city's abatement of admissions taxes for its arts and cultural organizations would be an endorsement of their value to the community. The move would say to citizens and visitors that the programs we provide are components of the uniqueness of Roanoke. Further, creation of the arts and cultural district provides a vehicle for special funding that will further enhance the physical beauty and ease of use in the district, such as: . Construction of much-needed parking facilities. Despite innovative cooperation among property owners around Jefferson Center, we almost daily stress the current capacity of parking lots. Soon the inability to find parking may discourage more development in the area. .. Distinctive street lighting and furniture to define the district. Landscaping and pocket parks would make the district a more appealing place for residents and visitors. · Extension of the popular Star Line Trolley that has effectively linked downtown \Vith the Carilion medical and office complex. A line . lirtkillg dowhto\"vn "with Jefferson Center v~iOllld ellcourage gro\vth of business and"also alleviate current parking problems. Imagine the results of making it convenient for conventioneers at Hotel Roanoke to attend evening concerts at Jefferson Center. Renewal of buildings might also be encouraged by tax incentives in the district, just as federal tax credits have enable saving historic structures. Philadelphia's example of tax incentives to encourage residential use of its Center City district is worthy of your study. Our shifting economy likely will have long-term impacts on our society. The need for creative approaches that enable cooperative ventures will be part of a new definition of prosperity. Roanoke needs to move in those directions. Jefferson Center's Board encourages your consideration of the proposal presented to you on May 4 and stands ready. to be a partner in new initiatives. Thank you for your support of Jefferson Center. .----- in C. all Chairman, Jefferson Center Foundation Board of Directors -: CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council, Subject: Request Public Hearing / Deed of Reservation on Tax Map Nos. 1221301 and 1221406 for Construction of Greenway Pedestrian Bridge Background: The City and u.S. Army Corps of Engineers are preparing documents for a July invitation to bid for the construction of a greenway pedestrian bridge from Wasena Park to Hannah Court. As part of the Local Cooperation Agreement with the u.S. Army Corp of Engineers, the City must reserve easements on the above referenced City owned parcels to allow the placement of certain trail improvements and allow for ingress/egress to the construction site. A public hearing is required before the easements may be reserved on the City owned land. Considerations: The Deed of Reservation will allow the placement of easements on the above referenced parcels in connection with the Roanoke River Flood Reduction Project. Honorable Mayor and Members of City Council June 1, 2009 Pag e 2 Recommended Action: Schedule a public hearing to be held on Monday, June 15, 2009, at 7:00 p.m. on the above matter. A full report will be included in the June 15, 2009, agenda material for your consideration. Respectfully submitted, Darlene L. Bur City Manager. DLB/LEP/lmb c: William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Ann H. Shawver, Director of Finance Robert K. Bengtson, PE, Director of Public Works Philip C. Schirmer, PE, LS, City Engineer CM09-00091 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 4, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Ms. Kristi Pedelty 2929 Carolina Avenue, S. W Roanoke, Virginia 24014 Dear Ms. Pedelty: A communication from the City Clerk advising of your resignation as a member of the Roanoke Arts Commission effective June 9, 2009, was before the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009. On behalf of the Mayor and Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from April 7, 2003 to June 9, 2009. Please find enclosed a Certificate of Appreciation and" an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, ~~~~ City Clerk SM M :ew Enclosu re pc: Susan Jennings, Public Arts Coordinator Sheila N. Hartman, CMC, Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC . Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 1, 2009 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Kris Pedelty has tendered her resignation as a member of the Roanoke Arts Commission, effective June 9, 2009. Sincerely, ~rn.h1o~ Stephanie M. Moon, C~ City Clerk -" 0 ~ 0 z ~ roil ~ 0 ~ CZl ~ 0'1 ~ ~ 0 E-< 0 E-< N <: ~ Z ~ U 0 S ~ ....... ~ 0 ~ roilr.l) ~~ ::r:r.I)M ~ ~ E-l ~~gO'l ~O ~ 0 ~ ~ NO ~~ < ~ o 0 ~O ~ r--N ~ ~ U ~ ~ roil 0 ~ roil 0'1 ~ 8~ ffi ~ ~~~~ 0 ~ ~ ~~ ~. r:/) rJj ~ :=E~~O 0 r.I)>- ~ ~ U~ ~ -<O~~ ::r: ~U U r.I)~~ @3~ -< ~ ~ .q- ~ 0 p..~ ~ ~ tI) ~ ~ ....... 0 ::r: ~ ~ ~ ~ ....... U ~ ~ 0 ~ U ~ 0 ~ ~ p.. ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB . Assistant Deputy City Clerk June 2,2009 Wayne G. Strickland, Executive Director Roanoke Valley-Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Court G. Rosen has qualified as an elected City representative and Darlene L. Burcham has qualified as a non-elected City representative of the Roanoke Valley Allegheny Regional Commission forterms of three years, each, ending June 30, 2012. Sincerely, ~rn. 'nfbbW Stephanie M. Moon, CMC City Clerk SM M :ew pc: Sheila N. Hartman, CMC, Deputy City Clerk ';' Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Court G. Rosen, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an elected City representative to the Roanoke Valley-Alleghany Regional Commission for three-year term ending June 30, 2012, according to the best of my ability (So help me God). ~ Subscribed and sworn to before me this IX:.. day of (2009. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY ~-0 U-~~ , CLERK K:\oath and leaving service\Roanoke Valley-Alleghany Regional Commission\2009\Court G Rosen oath RValley A11eghenyRC 6 30 2012.doc Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a non-elected City representative of the Roanoke Valley Allegheny Regional Commission for three- year term ending June 30, 2012, according to the best of my ability (So help me God). Subscribed and sworn to before me thiS$y of ~ 2009. ::ENZ~;;~ZE':::RU~T COURT K:\oath and leaving service\Roanoke VaIley-AIIeghany Regional Commission\2009\Darlene L. Burcham oath 6 30 2012.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Sheila N. Hartman, Secretary Board of Fire Appeals Roanoke, Virginia Dear Ms. Hartman: This is to advise you that Nelson D. Reed has qualified as a member of the Board of Fire Appeals for a term ending June 30,2012. Sincerely, ~ (h. ~O<lhJ Stephanie M. Moon, CMC City Clerk SMM:ew pc: Daniel J. Rakes, Fire Marshal Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Nelson D. Reed, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Fire Appeals for a term ending June 30, 2012, according to the best of my ability (So help me God). C7~. ..-- }O?~ &:> ...-:) Subscribed and sworn to before me this !~day of ~ 2009. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT B~~ ~4v- K:\oath and leaving service\Board of Fire Appea1s\Nelson Reed oath June 3020 12.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38468-060109 authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008- 2010); and authorizing the City Manager to take such actions .and execute such documents as may be necessary to provide for the implementation,. administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009. Sincerely, ~YrJ. ~()~ Stephanie M. Moon, CM~ City Clerk S M M: ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Philip C. Schirmer, P.E., L.S., City Engineer Xd;: " IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. No. 38468-060109. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008-2010); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to Issue and execute such additional Amendments as may be necessary to the City's Ccontract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008-2010), all as more fully set forth in the City Manager' s letter to this Council dated June 1, 2009. 2. . The form of such Amendments shall be approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provided the total amount of such Amendments will not exceed an additional $74,500, all as set forth in the above letter. R-Mattem & Craig Contract Amendments.doc 1 4. The City Manager is further authorized to take such actions and execute such documents as. may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. ATTEST: ~n,. ~O~ City Clerk. ~ R-Mattem & Craig Contract Amendments.doc 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Cierk . June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38467-060109 authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with AECOM USA, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008- 2010); and authorizing the City Manager to take such actions and execute such documents as may be necessary to- provide for the implementation, administration, and enforcement. of all such Amendments to the above mentioned Contract, as well as the Contract itself. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009. Sincerely, ~rn, h)()~ Stephanie M. Moon,CMC City Clerk SM M :ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Philip C. Schirmer, P.E., L.S., City Engineer p:.1' ; IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. No. 38467-060109. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's contract with ABCOM USA, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008-2010); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to Issue and execute such additional Amendments as may be necessary to the City's contract with ABCOM USA, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2008-2010), all as more fully set forth in the City Manager's letter to this Council dated June 1, 2009. 2. The form of such Amendments shall be approved by the City Attorney. 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provided the total amount of such Amendments will not exceed an additional $75,500, all as set forth in the above letter. R-AECOM Contract Amendments.doc 1 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. ATTEST: ~m- rYjOtMJ City Clerk. R-AECOM Contract Amendments.doc 2 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Amendments to Two Contracts for the Transportation Structures Inspection Program (2008-2010) Year Two of Three Background: In 1978, Congress passed the Surface Transportation Act requiring that all bridges and culverts over 20 feet in length, including "off Federal Aid System" structures, and overhead traffic signs be inspected annually or biannually, depending on construction type. Inspections are due this calendar year on 61 such structures. A Contract dated June 26, 2008, was issued to Hayes, Seay, Mattern & Mattern, Inc. (HSMM), (which contract was assigned to AECOM USA, Inc. after AECOM's parent company acquired control of HSMM) (hereafter AECOM) for the Transportation Structures Inspection Program (2008 - 2010) with years two and three to be negotiated based on the number of structures to be inspected in each of those subsequent years. A similar Contract dated June 2, 2008, was also issued to Mattern & Craig, Inc., for the Program since the inspection of the structures is rotated among different consultants. AECOM has agreed to inspect 29 structures for the cost of $74,000 for year two. Mattern & Craig, Inc. has agreed to inspect 32 structures for the cost of $73,000 for year two. Engineering staff has added $1,500 to each of the above amounts to cover unexpected contingencies during this additional work. Honorable Mayor and Members of City Council June 1, 2009 Page 2 The proposed Amendments to each of the above Contracts for the additional services exceeds the greater of 25% of the original contract amount or $50,000; therefore, in accordance with the City Charter, City Council approval is needed to pay for such additional services through additional amendments to the current Contracts. Funding in the amount of $1 50,000 is available for the second year amendment in account number 01-530-4310-3072 in the fiscal year 2009-2010 budget Recommended Action: . Authorize the City Manager to issue and execute additional amendments, approved as to form by the City Attorney, to the City's Contract with AECOM USA, Inc. in an amount up to $75,500 for additional professional services as mentioned above. Authorize the City Manager to issue and execute additional amendments, approved as to form by the City Attorney, to the City's Contract with Mattern & Craig, Inc. in an amount up to $74,500 for additional profeSSional services as mentioned above. Authorize the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above mentioned Contracts, as well as the Contracts themselves. Respectfully submitted,' ~ Darlene L. Bu City Manager' DLB/LEP/lmb c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer CM09-00088 CITY OF ROANOKE OFFICE OFTHE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Ordinance No. 38469-0601 09 authorizing the City Manager to execute Amendment No.3 to the Agreement for the Development of Colonial Green dated December 27, 2004, such Amendment No.3 to be entered into by the City and Colonial Green, L.c. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009, and is in full force and effect upon its passage. Sincerely, ~rn'~/ltW Stephanie M. Moon, CMC City Clerk S M M :ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget 01~V\ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. No. 38469-060109. AN ORDINANCE authorizing the City Manager to execute Amendment No.3 to , the Agreement for the Development of Colonial Green dated December 27, 2004, such Amendment No. 3 to be entered into by the City and Colonial Green, L.c.; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, Amendment No. 3 to the Agreement for the Development of Colonial Green dated December 27, 2004, to be entered into by the City and Colonial Green, L.C., all as more fully set forth in the City Manager's letter to this Council dated June 1,2009. 2. Pursuant to the provisions of 912 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'rn'10MJ O-Amendment No.3 to Colonial Green.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Amendment No.3 to the Agreement for the Development of Colonial Green Background: Ordinance No. 36927-122004, adopted December 20, 2004, by the City Council authorized execution of an agreement between the City of Roanoke and Colonial Green, L.c., for the development of Colonial Green, and the conveyance in phases of approximately 23 acres of City property on Colonial Avenue in exchange for the development and creation of a traditional mixed- density neighborhood consistent with the Vision 2001-2020 comprehensive plan. City Council adopted two subsequent amendments to the development agreement to allow for adjustments in the development plan (Ordinance Nos. 37082-060605 and 38049-040708). The agreement specifies the number of residential units the developer is obligated to construct in each phase: Phase I 6 single-family dwellings 26 townhouses 30 condominium units 42,000 square feet of commercial or commercial/residential mix Honorable Mayor and Members of City Council June 1, 2009 Page 2 Phase II 12 single family dwellings 19 townhouses 30 condominium or apartment units 10 single-family dwellings 16 townhouses 30 condominium or apartment units Phase III Since initiating the project, Colonial Green L.c., proceeded diligently with construction. All infrastructure for Phase I has been completed. Six single-family attached dwellings, four single-family detached dwellings, and 13 townhouses have been completed. Five additional townhouses are nearing completion. As of March 2009, building and land assessments in Phase I are $8.37 million. The development agreement specifies conditions under which subsequent phases can be conveyed to the developer. Conveyance of Phase II is linked to completion. of infrastructure improvements. Specifically, at least 50% of the infrastructure and 75% of the gateway improvements must be completed. The developer has now exceeded these thresholds and is therefore eligible to begin Phase II with no action of City Council required. Conveyance of the land in Phase III involves the completion of infrastructure and at least 22 single-family or townhouse units in Phases I and II combined. In ..performingthe civil engineering for Phases II and III, the developer determined that it would be advantageous to perform grading of both phases at the same time to prevent the need to import fill dirt from off the site. The developer has requested that the agreement be amended to permit conveyance of and construction on all the remaining land of the Colonial Green project. Considerations: The developer submitted a subdivision plat and site plan for review on January 21, 2009. The development review staff reviewed the plan and concurs that site grading is best accomplished by combining the remaining phases. The current agreement will not permit the conveyance of Phase III land until certain obligations related to completion of infrastructure and dwelling units are met in Phase II. The proposed amendment responds to the developer's request by combining Phases II and III into a new Phase II. All remaining development requirements of Phases II and III are incorporated into the new Phase II. The proposed amendment contains certain proVIsions to protect the City's interest and ensure construction progresses at a reasonable pace. The clause from the original agreement that requires that the developer will re-convey Honorable Mayor and Members of City Gouncil June 1, 2009 Page 3 ownership of the land back to the City if construction is not commenced within a reasonable time is being retained, although the time period is being extended to twelve months due to current housing market. In addition, the agreement contains graduated caps on development of single-family and townhouse units until condominium buildings are under roof. The proposed amendment is justified based on the following considerations: · The relative land area of Phases II and III is small (8 acres) compared to the land area already conveyed in Phase I (1 5 acres). · With 28 dwelling units completed, the developer has exceeded the required number of units to progress to Phase III. · The City's interest will continue to be protected by reversion clause if the developer fails to initiate construction. · Once the development plan and plat are approved, the developer will post a performance guarantee (bond or letter of credit) for required infrastructure, thus ensuring the infrastructure will be completed. A copy of the proposed Amendment No.3 to the Agreement is attached for City Council's review and information. Recommended Action: Authorize the City Manager to execute Amendment No. 3 to the development agreement on behalf of the City of Roanoke, such Amendment No. 3 to be approved as to form by the City Attorney. Respectfully submitted, Darlene L. Bur ham City Manager Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Thomas N. Carr, Director, Planning Building and Development CM09~00086 AMENDMENT NO.3 TO AGREEMENT FOR THE DEVELOPMENT OF COLONIAL GREEN DATED DECEMBER 27.2004 THIS AMENDMENT NO.3 made and entered into this 1st day of June, 2009, by and between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ("City"), and COLONIAL GREEN, L.c., a Virginia limited liability company ("Developer"). / WHEREAS, on December 20, 2004, Roanoke City Council ("City Council") adopted Ordinance No. 36927-122004, authorizing the City Manager to execute an agreement between City and Developer relating to the conveyance in phases of approximately 23 acres of property owned by City on Colonial Avenue ("Colonial Green") in exchange for Developer's development and creation of a mixed density traditional neighborhood community design and layout consistent with Vision 2001-2020, City's Comprehensive Plan, on Colonial Green ("Project"); WHEREAS, pursuant to Ordinance No. 36927-122004, the parties executed an Agreement for the Development of Colonial Green dated December 27, 2004 ("First Agreement"); WHEREAS, pursuant to Ordinance No. 37082-060605, the parties executed the Amended Agreement for the Development of Colonial Green dated June 9, 2005 ("Amended Agreement"), providing for the further development of Colonial Green; WHEREAS, pursuant to Ordinance No. 38049-040708, the parties executed the Amendment No.2 for the Development of Colonial Green, dated March 18, 2008, ("Amended Agreement No.2"), providing for the further development of Colonial Green, such changes being necessary to conform certain changes made in the development plan during the conditional rezomng process; Colonial Green 2009 Amendment3.doc 1 WHEREAS, the Developer wishes to amend the Agreement as amended as it relates to the Project, the Phasing Plan, and conditions for the conveyance ofland; WHEREAS, on June 1, 2009, City Council adopted Ordinance No. authorizing the City Manager to execute an Amended Agreement No.3 with Developer for the development of Colonial Green; THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties hereby agree to the following amendments to Paragraph Nos. 1, 2, 4, and 27, and Exhibits C and D of the Agreement, as amended, as follows: * * * 1. THE PROJECT. The Project to be developed by Developer on the Property shall be constructed in two phases, beginning with Phase I, as such phases are depicted on Amended - Exhibit C hereto ("Phasing Plan - Revised May 7, 2009" - hereinafter the "Phasing Plan"). The total estimated cost of the Project is $49,265,344.32. Each of these phases and the infrastructure to be installed during each such phase, is as follows: PHASE I: Developer shall cause to be constructed in Phase I at least 6 single family homes, 26 townhouses, 30 condominiums and not less than an additional 42,000 square feet of commercial or mixed commercial and residential space. Developer shall cause to be constructed in Phase I the infrastructure identified in Exhibit D.I hereto. PHASE II: Developer shall cause to be constructed in Phase II at least 21 single- family homes, 40 townhouses, and 60 condominium or apartment units. Colonial Green 2009 Amendment3.doc 2 Developer shall cause to be constructed in Phase II the infrastructure identified in Amended Exhibit D.2 hereto. 2. PLATS OF SUBDIVISION. (a) PHASE I. Developer shall have prepared, at its expense, a plat of subdivision for Phase I of the project that is in substantial conformance with the Phasing Plan, and in conformance with the City's Subdivision Ordinance. The plat shall show where the infrastructure required for the Project will be constructed, and prior to conveyance of Phase I, the Developer shall post with the City whatever performance guarantee is required by the City's Subdivision Ordinance to ensure the construction of such infrastructure. (b) PHASE II. Within twelve (12) months of conveyance of the Phase II property, the Developer, at its expense, shall have prepared a subdivision plat and subdivision site plan for a minimum of eleven (11) single-family lots and parent lots to accommodate twenty-two (22) townhouses. The subdivision plat and subdivision site plan shall show where the infrastructure required for the Project will be constructed, and the Developer shall post with the City whatever performance guarantee is required by the City's Subdivision Ordinance to ensure the construction of such infrastructure. * * * 4. CONVEYANCE OF PROPERTY. * * * (b)( 1) PHASE II. The City will convey the Phase II property once the Developer meets the following conditions: (i) ninety percent (90%) of the infrastructure to be Colonial Green 2009 Amendment3.doc 3 installed in Phase I has been completed, (ii) one hundred percent (100%) of the Gateway has been completed, and (iii) the Developer has completed a minimum of25 dwelling units. (b )(2) Developer shall commence the Actual and Substantial Development of the residential units and of the infrastructure within Phase II within twelve (12) months of the conveyance of Phase II to the Developer. Other than the construction lender's deed of trust, Developer shall not permit any liens to be placed on the Property within Phase II unless and until the City Representative certifies, in writing, that Actual and Substantial Development has commenced. The Developer is responsible for obtaining all required development permits from the City before commencing grading. (b)(3) If Actual and Substantial Development has not commenced in Phase II within twelve (12) months ofthe conveyance of Phase II to the Developer, the Developer shall re-convey the Property within Phase II to the City within fifteen (15) days after the expiration of the one month period, at the Developers' sole expense, free and clear of any liens. (b)(4) During the development of Phase II, building permits for no more than a total of fifty percent (50%) of the single-family and townhouse units in Phase II will be issued until one (1) of the condominium/apartment buildings (in any Phase) is constructed to the point of being framed and under roof (b)(5) During the development of Phase II, building permits for no more than a total of seventy five percent (75%) of the single-family and townhouse units in Phase II will be issued until one (1) condominium/apartment building has been issued a Colonial Green 2009 Amendment3.doc 4 Certificate of Occupancy and a second condominium/apartment building (in any Phase) is constructed to the point of being framed and under roof * * * 27. DEFINITIONS. General. For purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: * * * r. "Phase" refers to the real property development of any or all of Phase I or Phase II as they may appear in the Phasing Plan. s. "Phasing Plan" means that depiction of Project development Revised May 7, 2009, attached hereto as Amended Exhibit C. The First Agreement dated December 27, 2004, the Amended Agreement dated June 9, 2005, and the Amendment No.2 dated March 18, 2008, shall be amended in no other way. SIGNATURE PAGE TO FOLLOW Colonial Green 2009 Amendment3.doc 5 IN WITNESS WHEREOF, City and Developer have affixed their signatures as of the date first written above: CITY OF ROANOKE ATTEST: Stephanie M. Moon, City Clerk By Darlene L. Burcham, City Manager COLONIAL GREEN, L. C. By (Title) APPROVED AS TO FORM: City Attorney APPROVED AS TO EXECUTION: City Attorney Colonial Green 2009 Amendment3.doc 6 ~:tl] . <;:..... c:tt'" . ot'" P'fiH if ::);P~ s [~~$J -I f hh ~ L^~@~ Ii ~ R t f luj ;; ~ ~ ~!I~ ~~ ~Ue I; h~ ~~ ui U ~II ij~ U~ i; ~a~ h '~ii I II I ~ '" - ~...~ ~ ; ~ ; :: :.:. . :::: .: :::: .: .:.: . :.:. " .:.: " :;:; .: Colonial Green 2009 Amendment3.doc ,/ illS!!! ~l)n1 I~~ 6 Iii !. Ii · 7 HSPC Project 0294.02 Code 5 COLONIAL GREEN ROANOKE, VIRGINIA Exhibits showing the proposed approximate extent and quality of site work materials. This list corresponds with the Phasing Plan, Amended Exhibit C, revised May 7, June 1,2009. * * * AMENDED EXHIBIT 0-2. Infrastructure PHASE /I Infrastructure consists of a side street, extension of a lower street, lots for single- family dwellings, lots for townhouses, and two condominium/apartment buildings, and a mini- green. Item/Description Quantity Unit New 3-lane boulevard with Median o Linear feet New 2-lane Road System 1,040 Linear feet New Single-lane Road System 1,005 Linear feet Alley system 3,160 Linear feet Parking System o Spaces Common Areas 32,750 Square feet Overland Grading 9,000 Cubic Yards Sidewalks, Steps, and Hardscape 0.2 Acres . Exterior Lighting 13 Allow Gateway amenities 0 Each Playground areas 1 Each Signs 1 Each Colonial Green 2009 Amendment3.doc 8 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38471-060109 transferring funds to specific Art Commission agencies, and amending and reordaining certain sections of the 2009-2010 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009, and is in full force and effect upon its passage. Sincerely, ~ m. hjolM.l Stephanie M. Moon, CMC City Clerk SMM:ew Attach ment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director, Management and Budget \If IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. -No. 3847]-060109. AN ORDINANCI:: to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2009-2010 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2009-2010 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Subsidies Virginia Museum of Transportation Blue Ridge Public Television Roanoke Symphony Society Opera Roanoke Science Museum of Western Virginia Roanoke Ballet Theatre Southwest Virginia Ballet . Young Audiences of Virginia Arts Council of the Blue Ridge Taubman Museum Jefferson Center Foundation L TD Arts Commission 01-300-5221-3700 01-300-5221-3714 o 1-300~5221-3 726 01-300-5221-3736 01-300-5221-3762 01-300-5221-3774 01-300-5221-3779 01-300-5221-3794 01-300-5221-3802 01-300-5221-3909 01-300-5221-3910 01-300-5221-3944 01-300-5221-3961 ( $ 287,696) 37,200 5,000 45,700 15,500 63,725 9,000 1 0,000 8,700 21,600 38,000 31 ,000 2,271 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ hi. 7flr\().~ City Clerk. ) CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N~ HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk Virginia Museum of Transportation 303 Norfolk Avenue, S. w. Roanoke, Virginia 24016 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $37,200.00 was approved for the Virginia Museum of Transportation for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Virginia Museum of Transportation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, .~ fYJ. rn 6 6YJ Stephanie M. Moon,CMC - { City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Blue Ridge Public Television 121 5 McNeil Drive Roanoke Virginia 24015 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the BI'ue Ridge Public Television for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact- Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Public Television. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, - In ~ ow Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-] ]45 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHE]LA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Symphony Orchestra 541 Luck Avenue, S. W., Suite 200 Roanoke, Virginia 24016 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for fiscal Year 2009-2010. funding in the amount of $45,700.00 was approved for the Roanoke Symphony for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Symphony. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~In, ~a~ . Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB . Assistant Deputy City Clerk Opera Roanoke The Dumas Center 108 Henry Street, N. W. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for fiscal Year 2009-2010. funding in the amount of $15,500.00 was approved for the Opera Roanoke for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~ (Y}, hrjot>v Stephanie M. Moon, CMc' City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Science Museum of Western Virginia One Market Street, S. E. Roanoke, Virginia 24011 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory ~ommittee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. ! Funding in the amount of $63,725.00 was approved for the Science Museum of Western Virginia for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, A~Ih. hjo~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Ballet Theatre 131 8 Grandin Road, S. w. Roanoke, Virginia 24015 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $9,000.00 was approved for the Roanoke Ballet Theatre, Inc., for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~ m. ~(J~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Southwest Virginia Ballet P. O. Box 3275 Roanoke, Virginia 24015 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Age",cy Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $10,000.00 was approved for the Southwest Virginia Ballet for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the. Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. /?7. hJ{YJytJ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OFTHE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-] ]45 STEPHANIE M. MOON, CMC yroanokeva.gov City Clerk SHE]LA N. HARTMAN, CMC Deputy City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Young Audiences of Virginia 5577 Westbriar Cou rt, S. W. Roanoke, Virginia 24018 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $8,700.00 was approved for the Young Audiences of Virginia for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Young Audiences of Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~ fYI, ~ Stephanie M. Moon.CMC~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 240lJ-1536 Telephone: (540) 853-2541 Fax: (540) 853~1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Arts Council of the Blue Ridge 20 East Church Avenue, Room 5 Roanoke, Virginia 24011 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for fiscal Year 2009-2010. funding in the amount of $21,600.00 was approved for the Arts Council of the Blue Ridge for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Arts Council. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~M.~b~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Taubman Museum 110 Salem Avenue S. E. Roanoke, Virginia Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $38,000.00 was approved for the Taubman Museum for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~In. jolYv Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chw-ch Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILAN. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Jefferson Center Foundation L TO 541 luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010. Funding in the amount of $31,000.00 was approved for the Jefferson Center Foundation for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Melissa Murray, Administrative Assistant, Department of Economic Development, at 540-853-2715 with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Jefferson Center Foundation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, . /Y)~ m~NJ Stephanie M. Moon, CMC J City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC yroanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Susan Jennings Public Arts Coordinator Economic Development 117 Church Avenue, S. w. Roanoke, Virginia 24015 Dear Ms. Jennings: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee with regard to funding of certain agencies for fiscal year 2009-2010. Funding . in the amount of $2,271.00 was approved -for the Roanoke Arts Commission for the fiscal year commencing July 1, 2009 and ending June 30, 2010. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts .Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, l.~rn.~o~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHAN1E M. MOON, CMC City Clerk June 2, 2009 Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: SHE1LA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk I am attaching copy of Resolution No. 38470-060109 concurring in the recommendations of the Roanoke Arts Commission Funding Advisory Committee's ("Committee") allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009- 2010; and authorizing the City Manager to execute a contract with the Arts Council of the Blue Ridge to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs for such recipient agencies. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,June 1,2009. Sincerely, ~m.n-;6~ Stephanie M. Moon, CMC City Clerk SM M :ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Susan Jennings, Public Arts Coordinator WG IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of June, 2009. No. 38470-060109. A RESOLUTION concurring in the recommendations of the Roanoke Arts Commission Funding Advisory Committee's ("Committee") allocation of City funds to various nonprofit agencies and for performance audits in connection thereto for Fiscal Year 2009-2010; and authorizing the City Manager to execute a contract with the Arts Council of the Blue Ridge to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs for such recipient agencies. WHEREAS, the Fiscal Year 2009-201 0 budget approved by City Council for the Roanoke Arts Commission provides for funding in the amount of$287,696; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Roanoke Arts Commission Agency Funding Advisory Committee; WHEREAS, requests for City funding in the total amount of$419,350 were received by Roanoke Arts Commission Agency Funding Advisory Committee from eleven (11) agencies; \ . WHEREAS, after studying each application and holding allocation meeting hearings, the Committee has recommended allocation offunding to certain applicant agencies for Fiscal Year 2009- 2010; and WHEREAS, performance audits are to be conducted for each agency receiving funding by the Arts Council of the Blue Ridge in order to evaluate the effectiveness and efficiency of the funded programs of such agencies. THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke that: 1. Council concurs in the recommendations of the Roanoke Arts Commission to the \ allocations for funding of various nonprofit agencies and the execution of performance audits in connection thereto for Fiscal Year 2009-2010, as more particularly set forth in the City Manager's letter dated June 1, 2009, to Council, and the attachment to that report. 2. The City Manager or her designee is authorized to execute a contract with the Arts Council of the Blue Ridge to perform the necessary performance audits to evaluate the effectiveness ahd efficiency of all funded programs; such contract to be approved as to form by the City Attorney. ATTEST: ~~YrJ. fDJD~ K:\David\Counci1 W ork\R-Roanoke Arts Commission Agency Funding Advisory Committee -6-0 I -09 .doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Recommendations of the Roanoke Arts Commission Background: The Roanoke Arts Commission Agency Funding Advisory Committee budget in the amount of $287,696 was established by City Council with the adoption of the General Fund budget for FY 2009-10. Of this total amount, $2,271 was set aside for the Arts Commission funding. A mandatory pre-proposal meeting was held in January to assist the organizations with the application process. Ads announcing the meeting were placed in the Roanoke Times and applications were mailed and emailed to all former recipients and other interested organizations. Applications from eleven (11) agencies (including the Arts Commission) totaling $419,350 were received as indicated on Attachment A. The agencies all applied for funds to support specific exhibitions, performances or educational programs. Committee members thoroughly studied each application prior to an allocation meeting held March 19, 2009. Agencies were rated on several key indicators including artistic and creative quality, educational value, cultural diversity, effective management and if the proposed program meets a need in the community. The committee also considered a report from the monitoring agency, The Arts Council of the Blue Ridge, on the performance of the Honorable Mayor and Members of City Council June 1, 2009 Page 2 organizations funded the previous year. The committee presented the recommendations to the entire Arts Commission and they were unanimously' approved on April 21, 2009 to present to City Council as attached. Agencies have been notified of tentative allocations. Recommended Action: Transfer $287,696 as cited on Attachment A from the Roanoke Arts Commission Agency Funding Advisory Committee, account 01-300-5221-3700 to accounts to be established by the Director of Finance within the Roanoke Arts Commission budget as cited on the attachment. Darlene L. Burch City Manager DLB:sj c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development CM09-00089 9 ~ ~2=; n::r:: t: !:>l ~ '"'I V1 ::+=1 (JQ - ~ _. 0 t: -. S' ::s '"'I '"'I V1 S. (=). (1) 0 V1 0 ::s - t: E- o ::s ~ ::s s- [/) t'""' 0 t: S' ~. 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HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38473-060109 transferring funds to specific Human Services Committee agencies, and amending and reordaining certain sections of the 2009-2010 General Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of. Roanoke at a regular meeting held on Monday, June 1, 2009, and is in full force and effect upon its passage. Sincerely, fl,~ rn. YY;OuW Stephanie M. Moon, CMC City Clerk S M M: ew Attachment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Jane R. Conlin, Director, Human/Social Services yJ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The ikst day of June, 2009. No. 38473-060109. AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2009-2010 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2009-2010 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies YMCA - Y Achievers YWCA - Focus Forward Bradley Free Clinic League of Older Americans - Meals on Wheels Unified Human Services -Transportation (RADAR) Northwest Child Development Center Roanoke Valley Speech & Hearing Center West End Center Adult Care Center Conflict Resolution Center-Court Connect Roanoke Adolescent Health Partnership Court Appointed Special Advocate Greenvale School Blue Ridge Independent Living Center Mental Health Association of Roanoke Valley Southwestern VA Second Harvest Food Bank Planned Parenthood of the Blue Ridge St. John's Community Youth Program VA Skyline Girl Scouts Council Presbyterian Community Center-Pathways for Youth Presbyterian Community Center-Pathfinders Children's Advocacy Center 01-630-5220-3700 01-630-5220-3708 01-630-5220-3709 01-630-5220-3721 01-630-5220-3722 01-630-5220-3725 01-630-5220-3734 01-630-5220-3738 01-630-5220-3745 01-630-5220-3746 01-630-5220-3748 01-630.,5220-3767 01-630-5220-3775 01-630-5220-3780 01-630-5220-3781 01-630-5220-3784 01.,630-5220-3788 01-630-5220-3795 01-630-5220-3797 01-630-5220-3798 $. (478,424) 5,000 7,000 8,000 30,000 16,800 13,038 5,000 20,000 5,600 14,400 16,000 5,000 17,000 11,900 6,000 5,000 8,00Q 12,000 5,000 9,000 5,000 9,000 01-630-5220-3801 01-630-5220-3903 01-630-5220-3915 Apple Ridge Farm Family Service - ACTION Family Service - Home Care Family Service - Family & Individual Counseling Family Service - Adults Plus Blue Ridge Legal Services Goodwill'ndustries of the Valleys, Inc. Roanoke Valley Interfaith Hospitality Network Salvation Army - Turning Point Salvation Army - Emergency Shelter CHIP - Family Strengthening Program CHIP - Care Coordination Program YMCA of Roanoke Valley - Magic Place Council of Community Services - Monitoring Council of Community Services - Non-Profit Commonwealth Catholic Charities Roanoke Regional Chamber of Commerce CHIP - Mental Health Services 01-630-5220-3917 01-630-5220-3919 01-630-5220-3920 01-630-5220-3921 01-630-5220-3922 01-630-5220-3923 01-630-5220-3926 01-630-5220-3927 01-630-5220-3929 01-630-5220-3930 01-630-5220-3932 01-630-5220-3933 01-630-5220-3934 01-630-5220-3940 01-630-5220-3946 01-630-5220-3960 01-630-5220-3964 01-630-5220-3965 14,000 25,000 15,300 18,000 15,000 12,000 12,000 5,600 16,500 7,000 24,000 21,600 5,500 12,000 .9,000 9,000 5,000 18,186 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ 'rr). ~{)l)yV City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIEM. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk YMCA of Roanoke Valley 520 Church Avenue, S. W. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for the YMCA of Roanoke Valley for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Y-Achievers Magic Place $ 5,000.00 $ 5,500.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the YMCA to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~o~~:lOW City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk YWCA of Roanoke Valley 605 First Street, S. W. Roanoke, Virginia 24011 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the. recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $7,000.00 was approved for the YWCA of Roanoke Valley for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540~853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the YWCA to the citizens of Roanoke. It is hoped that the City's investment will play'a significant role in your ongoing progress and development. Si ncerely, ~ 111. DlOYN Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk . CECELIA T. WEBB Assistant Deputy City Clerk Bradley Free Clinic 1240 Third Street, S. W. Roanoke, 'virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $8,000.00 was approved for the Medical/Pharmacy services for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~~ fn.IYjOlm/ Stephanie M. Moon, CMC City Clerk SMM:ew CITY.OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk LOA - Area Agency on Aging P. O. Box 14205 Roanoke, Virginia 24038 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2910. Funding in the amount of $30,000.00 was approved for Meals on Wheels for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the LOA to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~m. ~DOYu Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456' Roanoke, Virginia 24011c1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIEM. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk Unified Human Services Transportation System (RADAR) P. O. Box 13825 Roanoke, Virginia 24037 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $16,800.00 was approved for RADAR services for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of RADAR to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, r;..,,~ YY). '1 OM; Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540).853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which. was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $13,038.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Northwest Child Development Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~m. "1lJtfYU Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Valley Speech & Hearing Center 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 , Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the Roanoke Valley Speech & Hearing Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Speech & Hearing Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~~ 111. Ylfb&>v Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk West End Center 1223 Patterson Avenue, S. W. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $20,000.00 was approved for the West End Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa. McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many co'ntributions of the West End Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~ h1. I'Y"1DlHU Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Adult Care Center of Roanoke Valley 2707 Williamson Road Roanoke, Virginia 24012 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal Year 2009-2010. Funding in the amount of $5,600.00 was approved for the Adult Care Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Adult Care Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development.' Sincerely, ~ m. fYJDUW Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Conflict Resolution Center 4505 Starkey Road, Suite 120 Roanoke Virginia 24018 ladies and Gentlemen: At a regular meeting of the Council of tl:le City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $14,400.00 was approved for the Conflict Resolution Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Conflict Resolution Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~h1'h1DWV Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Adolescent Health Partnership P. O. Box 12712 Roanoke, Virginia 24027-2712 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2009-2010. Funding in the amount of $16,000.00 was approved for the Roanoke Adolescent Health Partnership for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~rn. n,/)~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE'M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Children's Trust Foundation Roanoke Valley 541 luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010 for the following services: CASA Parent Education $ 5,000.00 $ 9,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Trust Foundation to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~rn. f);DIYV Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Greenvale School 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $17,000.00 was approved for the Greenvale School for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Greenvale School to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~~~ 111. ~~~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Valley Interfaith Hospitality Network 1970 Roanoke Boulevard, Building 25A Salem, Virginia 24153 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,600.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~M':10aYJ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 . E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk . The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for the fiscal year commencing July' 1, 2009 and ending June 30, 2010, for the following. services: Turning Point Red Shelter lodge $16,500.00 $ 7,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~1'r7. h)imJ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Huma~ Services Committee with regard to funding of certain agencies for fiscal year 2009-2010. Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Family Strengthening Program Health Care Coordination Program Mental Health Services $24,000.00 $21,600.00 $18,186.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, . ~ /?1. ~O..,.J Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Monitoring Services Non-Profit Resource Center $12,000.00 $ 9,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~ (V). )Y'.pMJ Stephanie M. Moon, CMC ~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Commonwealth Catholic Charities 820 Campbell Avenue, S. W., Suite 118 Roanoke, Virginia 24016 Attention: Executive Director ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which, was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $9,000.00 was approved for supervised visitation services for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Commonwealth Catholic Charities to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~o~~~~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 . Fax: (540) 853-1145 STEPHAi\lIE M. MOON, CMC yroanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Regional Chamber of Commerce 210 S. Jefferson Street Roanoke, Virginia 24011 Attention: Director ladies and Gentlemen: At a regular -meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the Smart Beginnings program for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Regional Chamber of Commerce to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~tn. ~()y\) Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, cMc City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38472-060109 concurring in the recommendations of the Human Services Advisory Board for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 2009-2010; authorizing the City Manager or her designee to execute any required contracts with the recipient agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regu lar meeting held on Monday, June 1 , 2009. Sincerely, ~h--J. n;owJ Stephanie M. Moon, CMC City Clerk . SMM:ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Jane Conlin, Director, Social/Human Services / ~. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of June, 2009. No. 38472-060109. A RESOLUTION concurring in the recommendations of the Human Services Advisory Board ("Board") for allocation ofCity funds to various nonprofit agencies and performance audits for Fiscal Year 2009-2010; authorizing the City Manager or her designee to execute any required contracts with the recipient agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs. WHEREAS, the Fiscal Year 2009-2010 budget approved by City Council for the Human Services Advisory Board provides for funding in the amount of$478,424.00; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Advisory Board; WHEREAS, requests for City funding in the total amount of$1,000,821.00 were received by the Human Services Advisory Board from thirty-eight (38) agencies (50 programs); WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocation of funding to certain applicant agencies for Fiscal Year 2009- 201 0; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of funded programs. THEREFORE; BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council concurs in the recommendations ofthe Human Services Advisory Board asto the allocations for funding ofvarious nonprofit agencies and performance audits for Fiscal Year 2009- 2010 as more particularly set forth in the City Manager's letter dated June 1, 2009, to this Council, and the attachment to that report. 2. The City Manager or her designee is authorized to execute a contract with the qualified agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary audits to evaluate the effectiveness and efficiency of all funded programs; all such contracts to be approved as to form by the City Attorney. , ATTEST: ~'hJ. ~h/tyV City Clerk. - - . J K:\David\Council W ork\R-HumanServices - Allocation of Funds FY09-1 0 - 6-0 1-09.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012-5125 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $11,900.00 was approved for the Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or' call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~rh.htlJcNJ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Mental Health America 10. E. Church Avenue, Suite 300 Roanoke, Virginia 24011 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $6,000.00 was approved for the Mental Health America - Roanoke Valley for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mental Health America to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~m. hjw>v Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Southwest Virginia Second Harvest Food Bank 1025 Electric Road Salem, Virginia 24153 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the Southwest Virginia Second Harvest Food Bank for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa M.cDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Second Harvest Food Bank to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. . Sincerely, ~IJ.? h;OiM.J Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Planned Parenthood Health Systems, Inc. 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $8,000.00 was approved for Planned Parenthood for the fiscal year commencing July 1,' 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Planned Parenthood to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~ /Y). r.?J Od'.,) Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk St. John's Episcopal Church P. O. Box 257 Roanoke, Virginia 24002 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $12,000.00 was approved for the Community Youth Program for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of St. John's Episcopal Church to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~-;.u (Y). MbtrYV Stephanie M. Moon, CM~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECEUA T. WEBB Assistant Deputy City Clerk Girl Scouts of Virginia Skyline Council 3663 Peters Creek Road, N. W. Roanoke, Virginia 24019 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the Girl Scouts of Virginia Skyline Council for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Girl Scouts of Virginia Skyline Council to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~..udYJ. YjD1h-U Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Attention: Director ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. . Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Pathways for Youth Pathfinders $ 9,000.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~ lY). ~wu Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECEUA T. WEBB Assistant Deputy City Clerk Apple Ridge Farm 541 luck Avenue, S. W., Suite #204 Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $14,000.00 was approved for the Academic Summer Camp for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke. values and appreciates the many contributions of Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~fh. h')o,m) Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Family Services of Roanoke Valley 360 Campbell Avenue, S. w. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: ACTION Home Care Aide Program Family and Individual Counseling Adults Plus $25,000.00 $15,300.00 $18,000.00 $15,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~M, :;tW Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICEOF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Blue Ridge legal Services, Inc. P. O. Box 551 Harrisonburg, Virginia 22803 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $12,000.00 was approved for the Blue Ridge legal Services for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge legal Services to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, . ~h7. ~axJ Stephanie M. Moon, CMC City Clerk SM M:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Goodwill Industries of the Valley, Inc. .2520 Melrose Avenue, N. W. . Roanoke, Virginia 24017 ladies and Gentlemen: At a regular meeting of the Council. of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $12,000.00 was approved for Goodwill Industries for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Goodwill Industries to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~'111. hLOlJv0 Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELlA T. WEBB Assistant Deputy City Clerk Roanoke Valley Interfaith Hospitality Network 1970 Roanoke Boulevard, Building 25A Salem, Virginia 24153 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,600.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~M':10aYJ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECEUA T. WEBB Assistant Deputy City Clerk The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Turning Point Red Shelter lodge $16,500.00 $ 7,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~1'r7.~ Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Huma~ Services Committee with regard to funding of certain agencies for fiscal year 2009-2010. Funding was approved for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Family Strengthening Program Health Care Coordination Program Mental Health Services $24,000.00 $21,600.00 $18,186.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, . ~ /?1. ~O..,.J Stephanie M. Moon, CMC City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-.1 145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2009 and ending June 30, 2010, for the following services: Monitoring Services Non-Profit Resource Center $12,000.00 $ 9,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~ fVI. )Y'.pMJ Stephanie M. Moon, CMC ~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Commonwealth Catholic Charities 820 Campbell Avenue, S. W., Suite 118 Roanoke, Virginia 24016 Attention: Executive Director ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which. was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $9,000.00 was approved for supervised visitation services for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Commonwealth Catholic Charities to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~o~~~~ City Clerk SMM:ew CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC yroanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Regional Chamber of Commerce. 210 S. Jefferson Street Roanoke, Virginia 24011 Attention: Director ladies and Gentlemen: At a regular -meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for Fiscal Year 2009-2010. Funding in the amount of $5,000.00 was approved for the Smart Beginnings program for the fiscal year commencing July 1, 2009 and ending June 30, 2010. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853- 2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Regional Chamber of Commerce to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~In. ~()y\) Stephanie M. Moon, CMC City Clerk SMM:eW CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 CECEUA T. WEBB Assistant Deputy City Clerk Darlene L. Burcham City Manager Roanoke, Virginia Dear Ms. Burcham: I am attaching copy of Resolution No. 38472-060109 concurring in the recommendations of the Human Services Advisory Board for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 2009-2010; authorizing the City Manager or her designee to execute any required contracts with the recipient agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday,June 1,2009. Sincerely, ~h--J. n;owJ Stephanie M. Moon, CMC City Clerk . SMM:ew Attachment pc: Ann H. Shawver, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget Jane Conlin, Director, Social/Human Services IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of June, 2009. No. 38472-060109. A RESOLUTION concurring in the recommendations of the Human Services Advisory Board ("Board") for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 2009-201 0; authorizing the City Manager or her designee to execute any required contracts with the recipient agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs. WHEREAS, the Fiscal Year 2009-2010 budget approved by City Council for the Human Services Advisory Board provides for funding in the amount of$478,424.00; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Advisory Board; WHEREAS, requests for City funding in the total amount of$1,000,821.00 were received by the Human Services Advisory Board from thirty-eight (38) agencies (50 programs); WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocation of funding to certain applicant agencies for Fiscal Year 2009- 2010; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of funded programs. THEREFORE; BE IT RESOLVED by the Council ofthe City of Roanoke that: 1. Council concurs in the recommendations of the Human Services Advisory Board asto the allocations for funding ofvarious nonprofit agencies and performance audits for Fiscal Year 2009- 201 0 as more particularly set forth in the City Manager's letter dated June 1, 2009, to this Council, and the attachment to that report. 2. The City Manager or her designee is authorized to execute a contract with the qualified agencies for provision of services, and to execute a contract with the Council of Community Services to perform the necessary audits to evaluate the effectiveness and efficiency of all funded programs; all such contracts to be approved as to form by the City Attorney. \ ATTEST: ~h!. ~O/JyJ CIty Clerk.' - - . J K:\David\Council Work\R-HumanServices - Allocation of Funds FY09- 10 - 6-01-09.doc CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council, Subject: Recommendations of Human Services Advisory Board for Funding of Qualified Agencies for Fiscal Year 2009-2010 Background: The Human Services Advisory Board budget in the amount of $478,424 was established by City Council with the adoption of the General Fund budget for fiscal year 2009-10. Requests from 38 agencies (SO programs) totaling $1,000,821 were received as indicated on Attachment A. Advisory Board members studied each application prior to meetings held on February 23, March 6, March 13, and March 26, 2009, to discuss funding allocations. Agencies were notified of tentative allocations and advised they could appeal these recommendations. The Board heard appeals on April 10, 2009, from Phoenix Star Clubhouse, and Northwest Child Development Center. After hearing the appeals, Northwest Child Development Center was awarded $788 in additional funding. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action(s): Authorize the City Manager to execute any contracts required with the recipient agencies, such contracts to be approved as to form by the City Attorney. Honorable Mayor and Members of City Council June 1, 2009 Pag e 2 . Transfer $478,424 from the Human Services Advisory Board account 01-630- 5220-3700 to line items to be established within the Human Services Advisory Board budget by the Director of Finance as cited on Attachment A. Respectfully submitted, Darlene L. Bur City Manager DLB:tem c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance . Sherman M. Stovall, Director of Management and Budget R. Brian Townsend, Assistant City Manager for Community Development Jane R.Conlin, Director of Human Services CM09-00092 o "C'";" "'en ClIO 00 mN ~..:. o lU In lU .- ..c >U) "C <( C In .2 lU- CJ ClI ._ CJ ~..2 lU- U)~ c In ClI C) c E.. ::s ClI J:D::: ooooooooooooomooooooooooooooorooo oooooooooooooroooooooooo OOOOOMOO ~oooooooooooo~omOM~OOOO ooommoo~ IDmNm~~oo~~~Noo~ooo~m~~oNIDoo ~ID~~~ri~~ ~ ~ N~N ~~ ~~MN' ~~N~~ ~~ ~ oOMomooooooooooooooooooom~oooo~o ommomooooooooooooooooooomNOOOOMO M~~om~oooooo~ooooooooooomroo~oo~o ON~O~~OO~OONN~OOOOOrio~~o~~IDO~N~IDO N~~N NNM ~~~~MMM~NN~~NN N ~~~N~~ ooooooooooooooooooooooroooooooOON oooooooooooooooooooooom ooooooom ~OOOOOOOOOOOOOOOOOOOOOM ooooo~om IDmNm~~oo~~~Noo~mo~o~ID~~OO ~IDO~OO~O~ ~ ~ N~N ~~ ~~MN~~~N~N~ N~ ~~ E ~ In OJ .~ C .~ Ul a. E ro 0000000000000000 000 0000 0 0<Xl0 0<000 0 lli<!illi r-:llillilli ai ..... o 000000 000000 000000 ocO<!ir-:"':lli ..... ..... ~ ~ Z Z o o Ll) <!i ..... ~~ zz Q) If) ~ o ..c ..c ~ t5 L- ro Ci5 .~ c: Q) o ..c 0- o L- Q) .... .... u c: c: Q) 00C!l~ C!l N C!l~ ,- ~ (i'JCO ........... ~ ..... N <Xl o o o ..... 0<(000 - OM Z O. ,Ll)_ NN .....<0 Ll) w w c::: LL - .... c: Q) E 3= o '0 c: W '0 c: ro Q) U c: ro .... If) 'w 13 If) U <( .- _ C: ro Q) '0 en c: OJ ro c: .S'i:: LL 0 ~ U c: c: 0 Q):2: e>' If) Q) If) ~E~ .- w.- E . C: ro If) Q) LLQ)en ~ '0 'C '0 c:- ~ ro 00 I- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ann H. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38474-060109 appropriating funds from the Department of Technology Retained Earnings to various Department of Technology projects, amending and reordaining certain sections of the 2008-2009 Department of Technology Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on MondaY,June 1,2009, and is in full force and effect upon. its passage. Sincerely, A~M. Y'r)D~ Stephanie M. Moon, CMC City Clerk S M M: ew Attachment pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Roy Mentkow, Director, Department of Technology t~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. No. 38474-060109. AN ORDINANCE to appropriate funding from the Department of Technology Retained Earnings to various Department of Technology projects, amending and re- ordaining certain sections of the 2008-2009' Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2008-2009 Department of Technology Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Appropriated from General Revenue Fund Balance Retained Earnings - Available . 13-430-9804-9003 13-430-9822-9003 13-430-9842-9003 13-430-9845-9003 13-430-9870-9003 13-430-9936-9003 13-430-9937-9003 13-430-9938-90'03 13-430-9939-9003 13-430-9940-9003 . '$ 30,000 18,000 18,000 30,000 75,000 20,000 25,000 10,000 8,500 12,500 13-3348 ( 247,000 ) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ tn. mOOYV City Clerk. . / CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Department of Technology Retained Earnings for Technology Projects Background: The Information Technology Committee (lITC'), the Department of Technology's steering committee, is comprised of members representing twelve (12) City departments. On March 18th the ITC heard a presentation by the lTC's sub-team, the Project Review Team, on the evaluation and rankings on thirteen (13) technology project proposals that had been submitted by City departments. Five projects, totaling $76,000, have been identified to be funded. The projects that were approved were judged as to fiscal prudence, impact on multi-department initiatives, continuation projects, and feasibility. The ITC also recommended the funding of $171,000 in Department of Technology projects that are considered mandatory for service development, continuance, or technology obsolescence. Considerations: Funding in the amount of $247,000 is available from Technology Fund Retained Earnings and needs to be appropriated. Recommended Action: Adopt the accompanying budget ordinance to appropriate the funding as follows from Department of Technology Fund Retained Earnings: Honorable Mayor and Members of City Council June 1, 2009 Page 2 $20,000 $25,000 $10,000 $8,500 $12,500 $30,000 $1 8,000 $1 8,000 $30,000 $75,000 13-430-9936-9003 13-430-9937-9003 13-430-9938-9003 13-430-9939-9003 13-430-9940-9003 13-430-9804-9003 13-430-9842-9003 13-430-9822-9003 13-430-9845-9003 13-430-9870-900'3 ActiveNet Hosted Recreation Management System Code Enforcement Laptops / Year 2 Police Department Property Room System Upgrade Additional PolicePak Records Management Software Licenses Additional Permits Plus Building Department Management Software Licenses Enterprise GIS E-gov Applications Imaging / Document Management PC Replacement E-911 Message Switch Respectfully submitted, arlene L. Bur City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Drew Harmon, City Auditor R. Brian Townsend, Assistant City Manager for Community Development James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director, Management and Budget Bob Bengtson, Director, Public Works, ITC Chair Debbie Moses, Director, HRCC Commission, ITC Co-Chair Roy Mentkow, Director, Technology CM09-000 55 . CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER, CPA Director of Finance June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita j. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: April Financial Report - City of Roanoke March Financial Report - Roanoke City Public Schools This month's report provides commentary on the City's first ten months of fiscal year 2009. Revenues as of April totaled $210.4 million or 79.8% of our revised revenue budget, slightly behind our relative budget position one year ago. In order to meet budget, revenues must total $263.5 million, a 1.6% increase over the prior fiscal year's actual revenue total. At this time, revenues are not expected to achieve the estimate in total. The shortfall is currently estimated at approximately $2 million, and steps have been taken to reduce expenditures in an effort to respond to this situation. April was a significant revenue collection month as the second installment of real estate tax was due April 6th. Currently, real estate tax collections are 5.0% higher than last year at this time, tracking as expected based on our projections, and the City should meet the real estate estimate for FY09. The next major local tax due date is Monday, June 1, 2009, for the personal property tax. Recent information indicates our personal property tax will also meet the estimate or fall just short, positive news given the current economy. Sales tax associated with retail sales through March are slightly behind projections, and we do not expect this revenue to achieve the estimate by the end of the fiscal year. Details of significant or note-worthy General Fund variances between fiscal years 2008 and 2009, or between fiscal year 2009 actual and budget, are presented in the following sections. Honorable Mayor and Members of Council June 1, 2009 Page 2 General Fund Revenues Revenues through April increased 1.4% compared to the prior fiscal year. Detailed comments on budgetary yariances for our major revenues are addressed as follows: General Property Taxes increased 3.9% through April from $94.3 million last year to $98.0 million, led by growth in real estate tax. This tax is achieving its expected growth of approximately 4.9%. Slightly offsetting the increase in real estate assessments is a decline in personal property tax revenue compared to last year as a result of lower billings on new vehicles. The majority of personal property taxes are due June 151 and while the vehicular area is projected to be down, the business area is expected to grow. Therefore, we anticipate only a slight decline in personal property for FY09 compared to FY08 results. Other Local Taxes decreased 1.1 % from $54.5 million in FY08 through April to $53.9 million in the current fiscal year. Telecommunications tax, which applies to a number of services, including land line and wireless telephone, cable and satellite television, and radio services has decreased 8.0% fiscal year to date due to' lower distributions state wide from October 2008 forward. In addition, telecommunications tax revenues for this period last year were higher than usual due to one time corrections for two large providers that had not properly filed returns for January through July 2007. Consumer utility taxes, most notably electric services, decreased as a result of milder weather conditions compared to the same time period last year. Business license tax revenue declined just over 3% compared to FY08, a result below budgeted expectations. Recordation and cigarette taxes also declined. Sales tax has now fallen below FY08 totals for the same period with a year-to-date decline of 0.7% as of March sales which were distributed in May. Declining retail sales as a result of the recession and lack of consumer confidence are causing the recognition of sales tax revenues to fall state-wide. Partially offsetting the aforementioned declines is growth in prepared food and beverage tax, transient occupancy, and admissions tax of 1.3%, 0.1 %, and 5.8% respectively, over the same' period compared to FY08. Permits. Fees and Licenses decreased 29.6% from FY08 due to a decline in 'building inspection permit fees, most notably due to the William Fleming High School project and Carilion Medical Center which were both permitted last year. New construction has slowed due to the declining economy, also resulting in lower permit revenues. Revenue in this category was unusually high in FY08 and has consistently been lower in FY09. Revenue from Use of Money and Property decreased 18.2% primarily due to the decline in interest rates as well as a more conservative allocation of funds. In addition, rental payments from the Commonwealth for space occupied in a City owned building were higher last fiscal year due to a holdover clause in the lease contract. Currently, contracted leases amount to approximately one half of what they were last year. Honorable Mayor and Members of Council June 1, 2009 Page 3 . Grants in Aid Commonwealth decreased 0.3% from FY08. Although the net decrease is minimal, there are ,a few variances in significant revenue sources worth noting. A significant event impacting this category is reduction in funding from the Commonwealth as passed on to localities in the adoption of the FY09 budget. Roanoke's reduction was approximately $1.1 million. Also contributing to the decline is the additional 3.9% decrease in law enforcement funding through HB599. Partially offsetting the decline is 3.4% growth in street maintenance revenues received from the Virginia Department of Transportation (VDOT). These funds are determined annually from information regarding locality street types and lane miles submitted to VDOT. In addition, reimbursable social services expenditures have grown compared to the prior year due to an increase in rates for services and decreased Medicaid funding for some services. Internal Services increased 2.2% over FY08. Although the net increase is less than 3%, there are variances worth noting in two revenue sources. There is an increase in this category due to a new revenue source in FY09, school playground services. A comparative decrease in billing of the School's share of the Comprehensive Services Act (CSA) expenditures from FY08 to FY09 partially offsets the increase in this category. A retroactive billing adjustment occurred in March of the prior year but school-related CSA expenditures have not materially increased in FY09, therefore, a significant billing adjustment is not anticipated. However, actual expenditures and the related billing to the school board will be re-evaluated at year end. Transfers from Other Funds increased $33,333 from last year due to a transfer from capital projects contingency to cover the second installment due to the Historical Society of Western Virginia. Last year's installment was funded within the General Fund through an appropriation of fund balance. General Fund Expenditures The FY09 expenditure budget totals $265.1 million and includes funding of approximately $1.3 million to cover contracts and purchase orders made during FY08 but not paid by the end of that year. The General Fund expenditures and encumbrances through April were $220.2 million. Compared to the prior year, these expenditures in total represent an increase of 1.1 % or $2.3 million, most of which is attributable to an increase in debt service payments related to the Series 2008 bonds on which payments began this year. In FY09, the average employee pay raise was 2%, which caused a slight increase in many categories of expenditures. Decreased spending due to the timing of certain non-departmental transfers was offset by increased spending for Street Paving, also related to timing of payments. Current year departmental expenditures are being curtailed to address budgetary concerns, and a hiring freeze has been in place much of the year. Significant increases and decreases are discussed in the following sections in detail. Categories with significant variances are as follows: Honorable Mayor and Members of Council June 1, 2009 Page 4 Transfers to Debt Service Fund increased 12.3% or $2.3 million over the same period in FY08. This large increase is due to the February 2009 payment of principal and interest on Series 2008 public improvement general obligation bonds. The tax- supported components of these bonds were issued last year for Fire-EMS stations and William Fleming High School with payments beginning February 1, 2009. The next payment will be due August 1, 2009. Nondepartmental expenditures decreased 13.5% or $0.8 million. There has been a significant decrease in transfers to the Capital Projects Fund as a result of the City's commitment to build its fund balance levels. While appropriations of $717,325 in undesignated fund balance had been made by this time last year, none have been appropriated in FY09. Partially offsetting the decline is a budgeted increase in the subsidy paid to the Civic Center. Enterprise Funds Civic Facilities Fund ~ Global Spectrum began management of the Civic Center on January 1, 2009. ~ The financial statement reflects revenues and expenses from both the City's. financial system and the Income Statement provided in the Global Spectrum April Financial Statement Package. ~ Year to da.te operating revenues decreased approximately $518,000 or 26.1 % from FY08. Nearly all revenue categories declined from FY08 levels. Performance is impacted by the economy and the state of transition the facility was in until privatization took place effective January 1 st. The decline is consistent with other entertainment venues ~ Overall operating expenses, excluding Depreciation, decreased approximately $145,000 or 4.8%. ~ $104,000 in Management Fees ($26,000/month) have been expensed by Global Spectrum. ~ FY09 year to date utility expenses increased $235,000 or 44.1 % from the same period in FY08. ~ Comparison of the FY08 to FY09 operating subsidy (Transfers In) is impacted by the fact that the amount initially budgeted for FY09 was larger than the amount budgeted for FY08. Subsidy recorded in each year through April is equal half of the amounts originally budgeted in each respective year. In FY08, an adjustment of $667,000 was made late in the fiscal year to increase the subsidy. An additional Civic Center subsidy is again expected as a result of current year performance, presently estimated at $365,000. Based on this, for the year as a whole, the subsidy required in FY 2009 will slightly exceed the amount provided in FY 2008. While Global Spectrum performance through March has been in line . with projections, April performance was lower than anticipated. May and June performance are expected to rebound. Overall performance has been impacted by current economic conditions. Honorable Mayor and Members of Council June 1, 2009 Page 5 Parking Fund ~ Operating revenues are $73,000 or 3.1 % below budget for FY09 year to date. ~ Monthly parking at Campbell Garage has tripled following a rate decrease on March 16, 2009. Short term parking at this facility continues to do well, nearly meeting the total annual budgeted revenue in only ten months. Parking for jury duty has been relocated from the Church Avenue Garage to the Campbell Garage. ~ Church Ave Garage revenues have increased $32,000 over the prior year due to space openings created by the relocation of some parkers to Campbell Garage. ~ Operating expenses in FY09 increased $224,000 or 25.5% when compared to FY08. $139,000 or 15.8% of this is due to increased Lancor management fees in FY09, with $84,000 of th?t amount attributable to the opening of Campbell Garage. Additionally, $70,000 or 7.8% of the overall growth is due to an increase in utilities expenditures (electric and water/sewage) at the seven garages. Campbell Garage accounts for 17.1 % of the increase. Church Avenue Garage has the highest utility expense, followed closely by Tower Garage. ~ Depreciation expense has risen due to the completion of Campbell Garage. ~ Interest expense has risen, also due to the completion of Campbell Garage, as interest from 2004, 2006, and 2008 General Obligation Bonds is now being expensed instead of capitalized. Market Building Fund ~ The Market Building now has four vacant spaces. A non-food enterprise left in April, joining the three vacant food court spaces. ~ Operating expenses include approximately $204,000 in expenses related to fall cleaning and maintenance. This is 41.9% of the Other Services and Charges category . ~ Investment Income is down in FY09 due to a significantly weaker cash position and an interest rate which is less than half of the FY08 rate. ~ Current estimates indicate that an additional $60,000 subsidy may be needed for the Market Building Fund for FY09. Please feel free to request additional information or details as needed. Sincerely, tr:J6~ Ann H. Shawver Director of Finance Attachments Honorable Mayor and Members of Council June 1, 2009 Page 6 c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget Debbie Moses, Parking Facilities Manager Chris Connelly, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis D. Baker, Deputy Superintendent of Operations, Roanoke City Public Schools City of Roanoke Financial Report to City Council Ten Months Ended April 30, 2009 Prepared by the Department of Finance Presented June 1,2009 General Fund........ ..... ... ............ .................................................................................1 Civic Facilities Fund...................................................................................................2 Parking Fund.....................................................................................,........................ 3 Market Building Fund................ .......................................................................,........ 4 Treasurer's Statement of Accountability......................... ............ ....................... ....... 5 Roanoke City Public School Financial Report (March 31, 2009) .............................6 Pension Plan - Statement of Changes in Net Assets ................................................. 7 Pension Plan - Statement of Plan Net Assets ............................................................ 8 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE (UNAUDITED) Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July 1 - April 30 July 1 - April 30 Percentage Revenue Estimate Revenue Source 2007-2008 2008-2009 of Change Estimates Received General Property Taxes $ 94,349,919 $ 98,049,249 3.9 % $ 101,584,000 96.5% Other Local Taxes 54,534,656 53,916,132 -1.1 % 74,724,000 72.2% Permits, Fees and Licenses 1,278,278 899,559 -29.6 % 1,266,000 71.1% Fines and Forfeitures 1,370,477 1,297,906 -5.3 % 1,535,000 84.6% Revenue from Use of Money and Property 894,747 731,853 -18.2 % 784,000 93.3% Grants-in-Aid Commonwealth 45,304,795 45,176,603 -0.3 % 72,098,374 62.7% Grants-in-Aid Federal Government 0.0 % 38,000 0.0% Charges for Services 6,786,857 7,217,740 6.3 % 8,136,000 88.7% Internal Services 2,366,354 2,419,049 2.2 % 2,779,435 87.0% Transfers From Other Funds 33,333 100.0 % 33,333 100.0% Miscellaneous Revenue 598,781 614,695 2.7 % 533,000 115.3% Total $ 207,484,864 $ 210,356,119 1.4 % $ 263,511,142 79.8% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Year to Date for the Period Current Fiscal Year Percent of July 1 - April 30 July 1 - April 30 Percentage Unencumbered Revised Budget Expenditures 2007-2008 2008-2009 of Change Balance Appropriations Obligated General Government $ 11,194,915 $ 11,140,264 -0.5 % $ 2,239,889 $ 13,380,153 83.3% Judicial Administration 6,553,096 7,032,468 7.3 % 1,430,277 8,462,745 83.1% Public Safety 53,682,667 52,575,990 -2.1 % 8,210,745 60,786,735 86.5% Public Works 20,577,975 21,552,511 4.7 % 5,878,193 27,430,704 78.6% Health and Welfare 33,851,317 34,158,861 0.9 % 9,004,714 43,163,575 79.1% Parks, Recreation and Culture 9,420,118 9,260,657 -1.7 % 1,811,804 11,072,461 83.6% Community Development 5,525,883 5,390,944 -2.4 % 734,242 6,125,186 88.0% Transfer to Debt Service Fund 18,770,483 21,076,057 12.3 % 74,822 21,150,879 99.6% Transfer to School Fund 52,248,606 52,789,551 1.0 % 10,557,910 63,347,461 83.3% Nondepartmental 5,982,984 5,176,194 -13.5 % 4,984,046 10,160,240 50.9% Total $ 217,808,044 $ 220,153,497 1.1 % $ 44,926,642 $ 265,080,139 83.1% CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2009 (UNAUDITED) FY 2009 (1 ) FY 2008 Operating Revenues Rentals $ 590,101 $ 758,639 Event Expenses 146,910 215,450 Display Advertising 68,920 16,668 Admissions Tax 219,430 333,443 Electrical Fees 27,764 24,063 Novelty Fees 40,672 74,493 Facility Surcharge 162,918 241,920 Charge Card Fees 33,852 83,767 Commissions 41 ,005 68,615 Catering/Concessions 118,695 170,591 Other 20,259 535 Total Operating Revenues 1,470,526 1,988,184 Operating Expenses Personal Services 1,228,348 1,647,156 Operating Expenses 1,619,620 1,345,986 Depreciation 762,000 726,499 Total Operating Expenses 3,609,968 3,719,641 Operating Loss (2,139,442) (1,731,457) Nonoperating Revenues/(Expenses) Other 15,509 1,459 Investment Income 11 ,990 19,833 Interest Expense (526,151 ) (538,436) Net Nonoperating Expenses (498,652) (517,144) Loss Before Transfers and Contributions (2,638,094) (2,248,601 ) Transfers and Contributions Transfers In 1,234,050 1,037,496 Transfers Out (65,244) (61,869) Net Transfers and Contributions 1,168,806 975,627 Change in Net Assets $ (1,469,288) $ (1,272,974) (1) FY2009 is the total of the City Advantage System and Global Spectrum's Income Statement. 2 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2009 (UNAUDITED) FY 2009 FY 2008 Operatina Revenues Charges for Services $ 188,953 $ 215,666 Total Operating Revenues 188,953 215,666 Operatina Expenses Other Services and Charges Depreciation 487,229 84,003 211,676 78,499 Total Operating Expenses 571,232 290,175 Operating Loss (382,279) (74,509) Nonoperatina Revenues Investment Income 3,170 22,182 Miscellaneous 88 1,668 Net Nonoperating Revenues 3,258 23,850 Loss Before Transfers & Contributions (379,021) (50,659) Transfers and Contributions Transfer in from Capital Projects Fund 120,000 148,917 Transfer in from General Fund 17,500 18,070 Net Transfers and Contributions 137,500 166,987 Change in Net Assets $ (241,521) $ 116,328 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 2009 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2009. BALANCE AT MAR 31, 2009 CONSOLIDATED FUNDS $96,480,625.67 RECEIPTS $28,989,823.31 BALANCE AT BALANCE AT DISBURSEMENTS APR 30, 2009 APR 30, 2008 $29,204,038.52 $96,266,410.46 $119,353,957.99 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30,2009. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WACHOVIA BANK CASH IN HOMETOWN BANK CASH IN VALLEY BANK INVESTMENTS: WACHOVIA OVERNIGHT SWEEP ACCOUNT LOCAL GOVERNMENT INVESTMENT POOL SUNTRUST INSTITUTIONAL MONEY MARKET CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $17,453.04 531,073.81 100.00 100.00 185,000.00 23,009,008.22 11,648,979.47 17,004,704.25 3,500,000.00 7,453,355.13 32,916,636.54 $96,266,410.46 MAY 19, 2009 ~YZJ 5 CITY OF ROANOKE, VIRGINIA SCHOOL FUND (UNAUDITED) STATEMENT OF REVENUE 7.b.l. REVISED Year to Date for the Period July 1 - March 31 July 1 - March 31 Percentage Revenue Source 2007 ~2008 2008-2009 of Change State Sales Tax $ 7, 1 36,112 $ 6,910,521 -3.2 % Grants-in-Aid Commonwealth 42,840,480 46,615,028 8.8 % Grants-in-Aid Federal Government 164,448 92,572 -43.7 % Charges for Services 649,554 3,930,616 505.1 % Interest On Investments 178,090 92,512 -48.1 % Transfer from Other Funds 46,904,676 47,510,595 1.3 % Total $ 97,873,360 $ 105,151,844 7.4% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period Expenditures Instruction General Support Transportation Operation and Maintenance of Plant Facilities Other Uses of Funds Total July 1 - March 31 2007 -2008 $ 70,262,153 5,770,901 4,499,928 11,525,101 3,920,713 9,286,983 $ 105,265,779 July 1 - March 31 2008-2009 $ 73,102,806 7,806,706 5,281,564 Percentage of Change 4.0 % 35.3 % 17.4 % 10,921,640 587,186 8,876,416 $ 106,576,318 -5.2 % -85.0 % -4.4 % 1.2 % Note: Changes in the chart of accounts upon implementation of a new accounting system impacts current year versus prior year comparability. 6 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TEN MONTHS ENDED APRIL 30, 2009 (UNAUDITED) FY 2009 FY 2008 Additions/(Reductions ): Employer Contributions $ 9,929,413 $ 9,457,298 Investment Income Net Depreciation in Fair Value of Investments (81,907,258) (16,742,842) Interest and Dividend Income 6,214,232 10,428,960 Total Investment Loss (75,693,026) (6,313,882) Less Investment Expense 429,158 365,067 Net Investment Loss (76,122,184) (6,678,949) Total Additions (Reductions) $ (66,192,771) $ 2,778,349 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Decrease $ 21,826,953 316,813 22,143,766 (88,336,537) $ 20,720,144 305,714 21,025,858 (18,247,509) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance April 30 344,383,415 $ 256,046,878 378,571,495 $ 360,323,986 Note: Increase in employer contributions due to change in method utilized for the accrual of retirement contributions at the end of the prior fiscal year. Required contribution rate deceased by approximately 2%. 7 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS APRIL 30, 2009 (UNAUDITED) FY 2009 FY 2008 Assets Cash $ 1,877,479 $ 630,864 Investments, at Fair Value 256,064,691 361,801,183 Due from Other Funds 366,487 1,360 Total Assets $ 258,308,657 $ 362,433,407 Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable $ 2,261,736 43 $ 2,109,421 2,261,779 2,109,421 Total Liabilities $ 256,046,878 $ 360,323,986 Net Assets Held in Trust For Pension Benefits 8 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virgi...lia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk June 2, 2009 SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk AnnH. Shawver Director of Finance Roanoke, Virginia Dear Ms. Shawver: I am attaching copy of Budget Ordinance No. 38475-060109 appropriating funds from Undesignated Fund Balances, and amending and reordaining certain sections of the 2008-2009 School and School Food Services Funds Appropriations. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 1, 2009, and is in full force and effect upon its passage. Sincerely, :l~ In. h]tJ/MJ Stephanie M. Moon, CMC City Clerk SMM:ew Attachment pc: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. 'Box 13145, Roanoke, Virginia 24031 Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Sherman M. Stovall, Director, Management and Budget ~F" .'....".......~..." ~ t'>' '. -.,,; IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of June, 2009. 'No.38475-060109. AN o.RDINANCE to appropriate funding from Undesignated Fund Balances, amending and reordaining certain sections of the 2008-2009 School and School Food Services Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2008-2009 School and School Food Services Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: School Fund Appropriations Regular Education Classroom I nstruction Teacher District Wide 301-110-0000-1000-0000-61100-41121-9-00 Fund Balance General Fund - Undesignated 301-000-0000-0000-0000-00000-53201-0-00 $ 1,504,565 (1,504,565) School Food Services Fund Appropriations School Food Service District Wide 321-320-0000-1000-0000-65100-46602-9-00 Fund Balance Food Services Fund - Undesignated 321-000-0000-0000-0000-00000-53206-0-00 444,507 (444,507) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: );;r;j1 ~ t'r7. rr-;.IJIrN City Clerk. May 28, 2009 The Honorable David Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on April 1 0, 2009, the Board respectfully requests City Council approve the following action: Appropriate undesignated fund balances of $1,504,565 and $444,507 from the School and School Food Services Funds, respectively. The appropriations will support School operations for fiscal year 2009 and are consistent with amounts anticipated for appropriation by the Board when it finalized its fiscal year 2009 budget. The School Board thanks you for your approval of the appropriation request. Sincerely, ~-ttPo~ Cindy H. loulton, Clerk pc: David B. Carson Rita D. Bishop Curtis D. Baker Margaret A. Lindsey William M. Hackworth Ann H. Shawver Yen Ha (with accounting details) Darlene L. Burcham p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info rI"',?'..': <:~~:- '~-:, r~1fJ ROANOKE CITY --.--------. PUBLIC SCHOOLS Slrollg SttIC1c'n!.;. SlrlJny, S(h':hll~. ShUlIH l'ilV. School Board David B. Carson Chairman Jason E. Bingham Vice Chairman Mae G. Huff Suzanne P. Moore Courtney A. Penn Todd A. Putney Lori E. Vaught Dr. Rita D. Bishop Superintenden t Cindy H. Poulton Clerk of the Board CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 ANN H. SHAWVER, CPA Director of Finance June 1, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice-Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: School Board Appropriation Request As the result of official School Board action at an April 2009 meeting, the Board respectfully requests that City Council appropriate undesignated fund balances of $1,504,565 and of $444,507 from the School and School Food Services Funds, respectively. These appropriations will support School operations for fiscal year 2009 and are consistent with amounts anticipated for appropriation by the Board when it finalized its fiscal year 2009 budget in May 2008. We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined. Sincerely, f(J16~ Ann H. Shawver Director of Finance c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Sherman M. Stovall, Director of Management and Budget Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis D. Baker, Deputy Superintendent of Roanoke City Public Schools CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Gail Burress Director of Counseling Services Blue Ridge Behavioral Healthcare 611 McDowell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Burress: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the CityofRoanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." . . K:\oath and ieaving service\Court Community Corrections Program Regional COIIununity Crimianl Justice Board\Gail Burress oathl2.doc Ms. Gail Bu rress June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board. S M M: ew Enclosu res Sincerely, ~hl. hjM'N Stephanie M. Moon, CMC City Clerk pc: Kathryn Van Patten, Director, Court and Community Corrections, 1627 East Main Street, Salem, Virginia 241 53 K:\oath and leaving service\Court Community Corrections Program Regional COlIununity Crimianl Justice Board\Gail Burress oathl2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, GAil BURRESS was reappointed as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, for a term of three years endingJune 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009.' City Clerk -rn'lrJ j I1YV K:\oath and leaving service\Court Community Corrections Program Regional Community Crimianl Justice Board\Gail Burress oathl2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 The Honorable Clifford R. Weckstein, Judge Twenty-Third Judicial Circuit of Virginia Roanoke, Virginia Dear Judge Weckstein: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia, Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Court Community Corrections Program Regional Community Crimianl Justice Board\Clifford R. Weckstein oath09.doc The Honorable Clifford R. Weckstein June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board. Sincerely, ~/d7. hJO~ Stephanie M. Moon, CMC City Clerk S M M: ew Enclosu res pc: Kathryn Van Patten, Director, Court and Community Corrections, 1627 East Main Street, Salem, Virginia 24153 K:\oath and leaving service\Court Conununity Corrections Program Regional Community Crimianl Justice Board\Clifford R. Weckstein oath09.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, CLIFFORD R. WECKSTEIN was reappointed as a City representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, for a term of three years ending June 30,2012. Given un'der my hand and the Seal of the City of Roanoke this second day of June 2009. City Clerk th'fr;{)OyJ K:\oath and leaving service\Court Community Corrections Program Regional Community CrimianI Justice Board\Clifford R. Weckstein oath09.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILAN. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Betty Field 2802 S. Jefferson Street, S. W. Roanoke, Virginia 24014 Dear Ms. Field: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed for a one year term as a member of the Mill Mountain Advisory Committee ending June 30, 2010. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I ani enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the, Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. Sincerely, ~hJ. ':JaM.) Stephanie M. Moon, CMC City Clerk SM M :ew pc: Steven Higgs, Chair, Mill Mountain Advisory Committee, P. O. Box 1788, Roanoke, Virginia 24008-1 788 Steven C. Buschor, Director, Parks and Recreation Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILAN. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk August 20, 2008 CECELIA R. TYREE Assistant Deputy City Clerk Mr. Steven Higgs, Attorney 9 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Higgs: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 18, 2008, you were reappointed for an additional one year term as a member of the Mill Mountain Advisory Committee ending June 30,2009, which term will allow time for the Committee to act on certain items, including implementation of bylaws for the committee and staggered three year terms of office. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. Sincerely, ~ r-n. rY)btrN Stephanie M. Moon, CMC Deputy City Clerk SMM :ew pc: Steven C. Buschor, Director, Parks and Recreation Nicole Ashby, Secretary, Mill Mountain Advisory Committee Joyce S. Johnson, Assistant to the Mayor CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. E. C. Pace, III 2555 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Pace: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed for a one year term as a member of the Mill Mountain Advisory Committee ending June 30, 2010. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is requ ired "to read and become familiar with provisions of the Act." . On. behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. Sincerely, ~~~M7ID~ City Clerk SM M :ew pc: Steven Higgs, Chair, Mill Mountain Advisory Committee, 9 Franklin Road, S. W., 'Roanoke, Virginia 24011 Steven C. Buschor, Director, Parks and Recreation Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Richard Clark 4529 Royal Oak Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Clark: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee for a term of two years ending June 30, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of you r reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Mill Mountain Advisory COllunittee\2008\richard clark oath0201l.doc Mr. Richard Clark June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue you r service as a member of the Mill Mountain Advisory Committee. SM M :ew Enclosures Sincerely, ~'M.Yv\ev Stephanie M. Moon, CMC City Clerk pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk . K:\oath and leaving service\MilI Mountain Advisory Committeel:W08\richard clark oath020 11.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June' 2009, RICHARD CLARK was reappointed as a member of the Mill Mountain Advisory Committee for a term of two years ending June 30, 2011. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. - hJ.lY)lJiMJ City Clerk K:\oath and leaving service\MiII Mountain Advisory Conunittee\2008\richard clark oath020 II.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@ro'anokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Louise F. Kegley 301 Tinker Creek Lane, N. E. Roanoke, Virginia 24019 Dear Ms. Kegley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee, for a term of two years ending June 30, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\MiIl Mountain Advisory Committee\2008\Lousie F Keglely oath 201 I.doc , Ms. Louise F. Kegley June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. . SM M :ew Enclosu res Sincerely, ~m'!:lDW Stephanie M. Moon, CMC City Clerk pc: NicQle Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Mill Mountain Advisory Committee\2008\Lousie F Keglely oath 20 Il.doc COMMONWEALTH OF VIRGINIA CITY OF ROANOkE ) ) To-wit: ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of-the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, lOUISE F.. KEGLEY was reappointed as a member of the Mill Mountain Advisory Committee for a term of two years ending June 30, 2011. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~Yv).mow City Clerk l K:\oath and leaving service\Mill Mountain Advisory Committee\2008\Lousie F Keglely oath 20 II.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Michael A. Loveman 1747 Driftwood Lane, S. W. Roanoke, Virginia 24018 Dear Mr. Loveman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee for a term of two years ending June 3.0, 2011. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is requ ired "to read and become familiar with provisions of the Act." Mr. Michael A. Loveman June 2, 2009 Page 2 . On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. Sincerely, ~h1.~Oif}U Stephanie M. Moon, CMC . City Clerk SM M :ew Enclosu res pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, al)d as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, MICHAEL A. lOVEMAN was reappointed as a member of the Mill Mountain Advisory Committee for a term of two years ending June 30,2011. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ YvJ.^hjb~ City Clerk , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Kae N. Bolling 2341 Woodcliff Road, S. E. Roanok,e, Virginia 24014 Dear Ms. Bolling: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Ms. Kae N. Bolling June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. S M M: ew Enclosu res Sincerely, A~h1..~~ Stephanie M. Moon, CMC City Clerk pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, KAE N. BOLLING was reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. !..-~ ht. Yv1o~ City Clerk - . ( CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 M r; Carl H. Kopitzke 2314 Martin Lane, S. W. Roanoke, Virginia 2401 5 Dear Mr. Kopitzke: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Mr. Carl H. Kopitzke June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. S M M: ew Enclosu res Sincerely, ~l'h.~avV Stephanie M. Moon, CMC City Clerk pc: Nicole Ashby, Secretary, Mill Mountain Advisory Com.mittee Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, CARL H. KOPITZKE was reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~m. ~bdYv City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Eddie Wallace, Jr. 3815 Sioux Ridge Road, N. W. Roanoke, Virginia 24017 Dear Mr.. Wallace: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar With provisions of the Act." M r. Eddie Wallace, Jr. June 2, 2009 Page 2 On behalf of the Mayor and Members of City Cou.ncil, I would like to express appreciation for your willingness to continue your service as a member of the Mill Mountain Advisory Committee. Sincerely, ~m.miJlMJ Stephanie M. Moon, CMcl City Clerk S M M :ew Enclosu res pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, EDDIE WAllACE, JR., was reappointed as a member of the Mill Mountain Advisory Committee for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. { ~ Y'r'\. m{)tMJ City Clerk v.} CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Edward C. Bradley 3839 Winding Way Road, S. W. Roanoke, Virginia 24014 Dear Mr. Bradley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Mr. Edward C. Bradley June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to' continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, ~n,'~D~ Stephanie M. Moon, CMC City Clerk S M M: ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of t~e records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, EDWARD C. BRADLEY was reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ 1Y), h)~1JW City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEaA N. HARTMAN, CMC Deputy City Clerk CECEUA T. WEBB Assistant Deputy City Clerk June 2, 2009 The Reverend William L. Lee 41 39 Appleton Avenue, N. W. Roanoke, Virginia 24017 Dear' Reverend Lee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or . Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." The Reverend William L. Lee June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, ~Jn.~Do-n) Stephanie M. Moon, CMC City Clerk SMM:ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, WilLIAM L. lEE was reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ lY). '1J~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853- II 45 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk Dr. Virginia B. Stuart 3774 Laurel Ridge Road, N. W Roanoke, Virginia 24017 Dear Dr. Stuart: June 2, 2009 SHEILA N. HARTMAN,.CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Dr. Virginia B. Stuart June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, ~ w). hlooyu Stephanie M. Moon, CMC J City Clerk SM M :ew Enclosures pc: Keli M. Greer, Secretary, Personnel and Employment Practices Commission Sheila N. Hartman, CMC, Deputy City Clerk --\ COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE J, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, VIRGINIA B. STUART was reappointed as a member of the Personnel and Employment Practices Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ )Y)'10IW City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: cIerk@roanokeva.gov City Clerk SHEILAN. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Sandra K. Brunk 3773 Chesterton Street, S. W. Roanoke, Virginia 24018 Dear Ms. Brunk: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts Corrunission\Sandra K Brunk oath JUne 30 2012.doc Ms. Sandra K. Brunk June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Arts Commission. Sincerely, ~Yn'~bdYV Stephanie M. Moon, CMC . City Clerk SM M :ew Enclosu res pc: Susan Jennings, Public Arts Coordinator Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Arts Commission\Sandra K Brunk oath June 30 20l2.doc . COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, SANDRA K. BRUNK was reappointed as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~m.~~ City Clerk K:\oath and leaving service\Arts COImnission\Sandra K Brunk oath June 30 2012.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Lucy H. Lee 51 5 Darwin Road, S. W. Roanoke, Virginia 24014 Dear Ms. Lee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Roanoke Arts Commission for a term of three years ending June 30,2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return ope copy of the Oath of Office to Room 456 in the Noel C Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of you r appointment and each member is required "to read and become familiar with provisions of the Act." . K:\oath and leaving service\Arts Commission\Lucy H. Lee oath June 30 2012.doc Ms. Lucy H. Lee June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council,_ I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Arts Commission. Sincerely, Ja-,~ i)l,. n;oUYJ Stephanie M. Moon, CMC City Clerk SM M :ew Enclosu res pc: - Susan Jennings, Public Arts Coordinator Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Arts Conunission\Lucy H. Lee oath June 30 20l2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, LUCY H. LEE was reappointed as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. .~m.r;b~ City Clerk K:\oath and leaving service\Arts Commission\Lucy H. Lee oath June 30 20l2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Kathleen W. Lunsford 2305 Carter Road, S. W Roanoke, Virginia 24015 Dear Ms. Lunsford: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2"009, you were reappointed as a member of the Roanoke Arts Commission, for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Bu ilding, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, 1 am enclosing' copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts Commission\Kathleen Lunsford oath June 30 20l2.doc Ms. Kathleen W. Lunsford June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Arts Commission. Sincerely, A~rn. ~b<W Stephanie M. Moon, CMC } City Clerk SMM:ew Enclosu res pc: Susan Jennings, Public Arts Coordinator, wjapplication Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Arts Commission\Kathleen Lunsford oath June 30 20 l2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, KATHLEEN W. LUNSFORD was reappointed as a member of the Roanoke Arts Commission, for a term of three years ending June 30,2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ m. ir1tJw City Clerk / K:\oath and leaving service\Arts Commission\Kathleen Lunsford oath June 30 20l2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W.,Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC. E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Ms. Amy G. Moorefield 2032 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Moorefield: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were appointed to replace George Kegley as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. . Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1.950), as amended, I am enclosing ,copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts Commission\Amy Moorefield replace George Kegley oath June 30 20l2.doc Ms. Amy G. Moorefield June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Arts Commission. Sincerely, ~~ m.n;(j~ Stephanie M. Moon, CMC . City Clerk S M M: ew Enclosu res pc: Susan Jennings, Public Arts Coordinator, w/application Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Arts Conunission\Amy-Moorefield replace George Kegley oath June 30 20l2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, AMY G. MOOREFIELD was appointed as a member of the Roanoke Arts Commission for' a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ rn,'1trYv K:\oath and leaving service\Arts COImnission\Amy Moorefield replace George Kegley oath June 30 20l2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILAN. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Lawrence E. Johns 1054 Barrens Village Lane Roanoke, Virginia 24019 Dear Mr. Johns: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were appointed to replace Charles Jordon as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Arts COlmnission\Lawrence Johns replace Charles Jordon oath June 30 2012.doc Mr. Lawrence E. Johns June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Arts Commission. Sincerely, ~~MnlfvV City Clerk SM M :ew Enclosu res pc: Susan Jennings, Public Arts Coordinator, w/application Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\A1ts COlmnission\Lawrence Johns replace Charles Jordon oath June 30 20l2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, lAWRENCE E. JOHNS was appointed as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. A~ ~."YYJ~oYv . City Clerk K:\oath and leaving service\Arts Conunission\Lawrence Johns replace Charles Jordon oath June 30 20l2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Bobby R. Caudle 4231 Belford Street, S. W. Roanoke, Virginia 24018 Dear Mr. Caudle: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Roanoke t Neighborhood Advocates for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return on'e copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Se~tion 2.2-3702,' Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." '-c.- Mr. Bobby R. Caudle June 2, 2009 Page 2 . On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, ~ m. mb<IV\J Stephanie M. Moon, CMC\. City Clerk SM M: ew Enclosu res pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Roanoke Neighborhood Partnership Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, BOBBY R. CAUDLE was appointed as a member of the Roanoke Neighborhood Advocates for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~m.n;DW City Clerk - CITY OF ROkOKE I OFFICE OF THE OITY CLERK 215 Church Avenue, s.lw., Suite 456 Roanoke, Virginia ~4011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roan~keva.gov i ! I SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA R. TYREE Assistant Deputy City.Clerk June 2, 2Q09 Mr. George F. Taylor 2318 Rosalind Avenue, S. W. Roanoke, Virginia 24014 ': Dear Mr. Taylor: At a regular meeting of the Council of the! City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Board of Trustees, City of Roanoke Pension Plan, foria term of four years ending June 30, 2013. ' . i Enclosed you will find a Certificate of Y9ur reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on :the third floor of the. Roanoke City Courts Facility, 315 Church Avenue, S. W.! Please return on~ copy of the Oath of Offj~e to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. I Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Board of Trustees, Pension Plan\George F. Taylor oath 6 30 20 l2.doc Mr. George F. Taylor June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, ~~M~:~~ City Clerk S M M: ew Enclosures pc: David C. Key, Chair, City of Roanoke Pension Plan, Board of Trustees, 3012 Spring Road, S. W., Roanoke, Virginia 24015 Andrea Trent, Acting Deputy of Finance K:\oath and leaving service\Board of Trustees, Pension Plan\George F. Taylor oath 6 30 20 l2.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, GEORGE F. TAYLOR was reappointed as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~rn.rhDW City Clerk I K:\oath and leaving service\Board of Trustees, Pension Plan\George F Taylor oath June 30 20l2.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILAN. HARTMAN, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Wilburn C. Dibling, Jr. 1 51 5 Lakecrest Court, S. W. Roanoke, Virginia 24018 Dear Mr. Dibling: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a member of the Roanoke Public Library Board for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (19'50), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\roa public library board\Wilburn C Dibling Jr June 30,2012 oath.doc Mr. Wilburn C. Dibling, Jr. June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Public Library Board. Sincerely, ~hJ...Yo\a~ Stephanie M. Moon, CMC l City Clerk S M M: ew Enclosu res pc: Sheila S. Umberger, Secretary, Roanoke City Library Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\roa public library board\Wilburn C Dibling Jr June 30,2012 oath. doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, WilBURN C. DIBlING, JR., was reappointed as a member of the Roanoke Public Library Board for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ m.~DDYv City Clerk K:\oath and leaving service\roa public library board\Wilburn C Dibling Jr June 30, 2012 oath.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILAN. HARTMAN, CMC Deputy City Clerk June 2, 2009 CECEUA T. WEBB Assistant Deputy City Clerk Mr. A. Morris Turner, Jr. 351 5 Riverbirch Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Turner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for a term of one year ending June 30, 2010. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is requ ired "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors. Sincerely, ~m."rYJDW Stephanie M. Moon, CMC City Clerk SM M :ew Enclosu res pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\roanoke Valley Convention and Visitors Bureau\a morris turner jr oath June 30 20 I O.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk June 2, 2009 CECELIA T. WEBB Assistant Deputy City Clerk Mr. Barton J. Wilner 2709 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Wilner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors, for a term of one year ending June 30, 2010. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is requ ired"to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a City of Roanoke representative to the Roanoke Valley Convention and Visitors Bureau, Board of Directors. Sincerely, ~Yn.~/)~ Stephanie M. Moon, CMC City Clerk SM M :ew Enclosu res pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\roanoke Valley Convention and Visitors Bureau\Barton J Wilner oath June 30 20 I O.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.goy SHEILA N. HARTMAN, CMC Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 10, 2009 Mr. Mark S. Lucas 2716 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Lucas: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were appointed to replace Lucy R. Ellett as a City representative to the Roanoke Valley Greenway Commission, for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." K:\oath and leaving service\Roanoke valley greenway commission\Mark Lucas replace Lucy R. Ellett June 30 20l2.doc Mr. Mark S. Lucas June 10, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a City representative to the Roanoke Valley Greenway Commission. Sincerely, ~~M~',:t~ City Clerk S M M :ew Enclosures pc: Elizabeth Belcher, Greenway Coordinator, Roanoke Valley Greenway Commission, P. O. Box 29800, Roanoke, Virginia 24018 Donald R. Witt, Chair, 3332 Kenwick Trail, S. W., Roanoke, Virginia 24018 Sheila N. Hartman, CMC, Deputy City Clerk K:\oath and leaving service\Roanoke valley greenway commission\Mark Lucas replace Lucy R. Ellett June 30 2012.doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE . I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, MARK S. lUCAS was appointed as a City representative to the Roanoke Valley Greenway Commission, ending June 30, 2010. Given under my hand and the Seal of the City of Roanoke this tenth day of June 2009. ~h).~ City Clerk K:\oath and leaving service\Roanoke valley greenway commission\Mark Lucas replace Lucy R. Ellett June 30 20 12.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk SHEILA N. HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 2, 2009 Mr. Jay E. Foster 3726 Heatherton Road, S. W. Roanoke, Virginia 24014 Dear Mr. Foster: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 1, 2009, you were reappointed as a non-elected City representative of the Roanoke Valley Allegheny Regional Commission for a term of three years ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor' of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Mr. Jay E. Foster June 2, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a non-elected City representative of the Roanoke Valley Allegheny Regional Commission. Sincerely, ~m'~I~ Stephanie M. Moon, CMC . City Clerk SM M :ew Enclosu res pc: Wayne G. Strickland, Executive Director,. Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 Sheila N. Hartman, CMC, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of June 2009, JAY E. FOSTER was reappointed as a non-elected City representative of the Roanoke Valley Allegheny Regional Commission for a term of three years ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this second day of June 2009. ~ d-n.4rp\hv City Clerk ~ 'I t:l:I 11 1-" CD HI 1-" ::s I.Q " '. '. l( ~ 5202 Aviation Drive Roanoke. VA 24012-1148 (540) 362-1999 FAX (540) 563-4838 www.roanokeairport.com May 29,2009 ROANOKE REGIONAL AIRPORT COMMISSION Sent Via Email Honorable Mayor and Members Roanoke City Council 215 Church Avenue, Room 456 Roanoke, VA 24011-1594 Dear Mayor Bowers and Members of Council: Mark Jamison attended our May 19, 2009, meeting and made a PowerPoint presentation regarding the proposed intersection at Aviation Drive and Towne Square Boulevard. Mark showed us a proposed signalized intersection where Thirlane Road was designated as being one way where it intersected the Airport exit roadway. It is our understanding that this same alternative was presented to you earlier this month. While some of our members are still very supportive of a roundabout, the Commission did adopt a position supporting a signalized intersection so long as Thirlane is re-designated as being one way moving northeast and there is no means of entering Thirlane Road and moving southwest from the Airport entrance. There are a few fine points of concern to the Commission regarding design details; however, we have delegated to the Airport's Executive Director and her staff the task of continuing discussions with City staff during the final design process to resolve these concerns. It is our understanding that funding is not in place for this project, so construction could be some years in the future. As a result, we would like for Council to consider making Thirlane one way at this time. The Commission believes that eliminating the left turn off Aviation Drive and onto Thirlane Road would make access into the Airport much less confusing and complex for our local and regional passengers. We are pleased to have collaborated with the City on this possible solution to a multitude of vexing traffic issues and look forward to the day that the intersection will be constructed. Sincerely, d:.:n::, Cha:~n Roanoke Regional Airport Commission cc: Members of the Roanoke Regional Airport Commission Jacqueline Shuck, Executive Director, Roanoke Regional Airport Commission Darlene Burcham, City Manager, City of Roanoke Mark Jamison, Manager of Transportation, City of Roanoke CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W" Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov SHEILA N, HARTMAN, CMC Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 2, 2009 James M. Turner, Jr., Chairman Roanoke RegionalAirport Commission 5202 Aviation Drive, N. W. . Roanoke, Virginia 24012-1148 Dear Mr. Turner: This will acknowledge receipt of your communication received via email dated May 29, 2009, addressed to the Honorable Mayor and Members of Roanoke City Council advising that the Commission is supportive of a signalized intersection at Aviation Drive and Towne Square Boulevard, N'. W., so long as Thirlane is re-designated as being one way moving northeast and southwest from the Airport entrance; and the Commission has delegated to the Executive Director and airport staff the task of continuing discussions with City staff during the final design process to resolve these concerns. . . Your communication was distributed during the briefing session of the Council on Monday, June 1, 2009. Sincerely, ~~:?::~cnDOyv City Clerk SMM:ew ~ CIT'l' CLERK'09 .JAN 07 PM(~r1:01 .. CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGlNIA24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor January 5, 2009 The Honorable Sherman P. Lea, Vice-Mayor The Honorable Gwen W. Mason The Honorable Alvin L. Nash The Honorable AnitaJ. Price The Honorable Court G. Rosen The Honorable David B. Trinkle Dear Vice-Mayor Lea and Members of Council: Please find enclosed correspondence dated December 23, 2008, from Chairman James M. Turner, Jr., of the Roanoke Regional Airport Commission, regarding the report of their consulting engineer as to their proposal for a roundabout into the entrance of the airport terminal. Because Council has not taken any formal action on this, I wanted to present to you this report from the Airport Commission and ask that it be referred to our City Manager for her review and recommendation and report back to Council. Speaking for myself, I am interested in the roundabout idea, but I can't understand why we must maintain a four-lane entrance and exit to Aviation Drive. It appears to me that if this part of the puzzle can be negotiated, then we would have, instead of a five- way roundabout which I believe 'our citizens might find awkward and confusing, a four- way roundabout which might be easier and more acceptable. At any rate, I will ask the Manager to bring this back before the Council. Sincerely, g'-.~~ David A. Bowers Mayor Enclosure .,' Pc: Darlene L. Burcham, City Manager James M. Turner, Jr., Chairman, Roanoke Regional Airport Commission, 5202 Aviation Drive, Roanoke, Virginia 24012-1148 yl'Stephanie M. Moon, City Clerk Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Jacqueline Shuck, Executive Director Mark Jamison, Manager of Transportation, City of Roanoke ~ 5202 Aviation Drive Roanoke, VA 24012-1148 (540) 362-1999 FAX (540) 563-4838 www.roanokeairport.com ~ · ROANOKE REGIONAL AIRPORT COMMISSION Ar-:> F r ,C:. !F~e'\ ?!r- ~ 1__ ""-,,,/ "-.7' ^'" r ,. U' December 23, 2008 m.fjlt V.f'-H3i..~~-' ~U !i'i; U \,Jlr~ ,,") Honorable Mayor Sowyers and Members of Council Roanoke City Council 215 Church Avenue, Suite 452 Roanoke, VA 24011-2444 Dear Mayor Sowers and Members of City Council: I want to thank you for your patience as the Airport Commission. has been reviewing with our consulting traffic engineer the concerns regarding a roundabout which were raised by Mark Jamison and VDOT. Having completed additional analysis, I still must reiterate that we believe it would be in the best interest of the Commission and the thousands of passengers and visitors we serve if Thirlane Road were truncated at the point where it currently enters Hershberger Road, However, having seen no indication of support in Council for such a solution, we have found that the next best solution is the construction of a roundabout with the intersection of five roads. I am attaching a revised layout that has been prepared by our consulting engineer, Tim White with Kimley-Horn. We have reason to believe that the layout addresses the issues raised by Mark and/or VDOT, as follows: Changing lanes within the roundabout: the proposed roundabout layout has eliminated the need for lane changing within the roundabout; Consider offset left alignment rather than radial: the proposed roundabout layout has eliminated the need for this offset; Right turns on two legs may be too tight: the southbound right from Aviation into airport can accommodate a single unit truck (FedEx type) and the eastbound right from Thirlane Rd can accommodate a tractor-trailer with striping improvements on corner. It is extremely rare that a tractor trailer ever enters the airport; Consider combining Airport and Thirlane approaches: the proposed roundabout layout shows that these two approaches can be separate, which is a fundamental element of importance to the Commission; Ensure adequate sight distance: the proposed roundabout layout addresses these concerns; Ensure adequate merge distance entering Towne Square: the proposed roundabout layout allows for approximately 400 feet of merging distance to tie into the first commercial entrance on the south side of Towne Square; Traffic performance with unbalanced volumes: the double left turn lane configuration accounts for the volumes from Towne Square and according to Sidra (roundabout analysis tool), all approaches operate at LOS D or better in 2028; ~ Honorable Mayor and Member of City Council December 23, 2008 Page Two Driver familiarity: appropriate signing and pavement markings, as well as adequate and proper lighting, will guide new users through the roundabout; as you are aware, drivers throughout the nation are learning to navigate roundabouts; and The peak volume characteristics in this area will create mild congestion in the PM peak hour, but the queuing and levels of service reported from the analysis tool show no concerns for the 2028 design year. For the other 22 or 23 hours -of the day, this roundabout will operate very efficiently with little or no need for stopping. In addition, at least some of our members believe that the non-signalized roundabout will be a more reliable option, since there is no concern about signal or electrical failure or costs. With the roundabout appearing to be a viable option to benefit the City and its Hershberger traffic congestion, the Commission, the Town Square merchants, and the Thirlane Road businesses, at this time I must ask whether there really is the hope of funding for this project at anytime in the near future. Certainly we have not been exempted from a growing reduction in revenues, as we know the City has not either; therefore, we are interested in knowing what a realistic timeframe would be for construction. Perhaps the special state grant program, for which airport entrances are eligible projects and to which the City can apply, would be of some assistance, Once again I would like to thank you for your patience and we look forward to your response to what we have described above. s::,~eIY'A V"" h1 Q""- A · James M, Turner, Jr. Chairman Attachments cc: Members, Roanoke Regional Airport Commission Darlene Burcham, City Manager Jacqueline Shuck, Executive Director Mark Jamison, Manager of Transportation, City of Roanoke oj .'. ~ . :.