HomeMy WebLinkAboutCouncil Actions 06-15-09
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38476-061509
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 15, 2009
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call.
The Invocation was delivered by The Reverend Jeff Copper, Pastor, New Life Temple
Christian Ministries.
The Pledge of Allegiance to the Flag of the United States of America was led by Mayor
David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday,
June 18 at 7:00 p.m., and Saturday, June 20 at 4:00 p.m. Council meetings are offered with
closed captioning for the hearing impaired.
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ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA
AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED
ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE
INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO
THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON
COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO
VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL
ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS
WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILItiES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY
CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF
ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO
FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE
SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY,
BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.TO
OBTAIN AN APPLICATION.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
4.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND
CONSIDERED SEPARATELY.
C-1 Minutes of the recessed meeting of Council held on Friday, February 13, 2009; regular
meeting of Council held on Tuesday, February 17, 2009; and recessed meeting held on March 2,
2009.
RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved
as recorded.
C-2 A communication from Council Member, Gwendolyn W. Mason, Chair, City Council.
Personnel Committee requesting that Council convene in Closed Meeting to discuss the annual
performance of three Council appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-4 A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for a public purpose, where discussion in open
meeting would adversely effect the bargaining position or negotiating strategy of the City, pursuant
to Section 2.2-3711.A.3, Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
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C-5 Minutes of the Audit Committee held on Monday, March 2, 2009.
RECOMMENDED ACTION: Received and filed.
C-6 A communication from the City Clerk advising of the resignation of The Reverend
C. Nelson Harris as a member of the Roanoke Public Library Board, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and filed the
communication.
C-7 Reports of qualification of the following individuals:
Council Member David B. Trinkle as an elected City representative of the Roanoke
Valley-Alleghany Regional Commission for a three-year term ending June 30,2012;
Richard Clark, Eddie Wallace, and Louise F. Kegley, as members of the Mill
Mountain Advisory Committee for terms of two years, each, ending June 30,2011;
Kae N. Bolling as a member of the Mill Mountain Advisory Committee for a term of
three years ending June 30, 2012; and
Kathleen W. Lunsford and Amy G. Moorefield as members of the Roanoke Arts
Commission-for a term of three years, each, ending June 30,2012.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: .
a. A communication from the Commonwealth's Attorney recommending acceptance of
funding for a Drug Prosecutor; and a communication from the City Manager concurring in
the recommendation.
Adopted Resolution No. 38476-061509 and Budget Ordinance No. 38477-061509.
(7-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS:
· Capital Improvement Program
· AEP Transmission Line Project
(Briefings will be held at the end of 2:00 p.m. session)
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30 minutes
15 minutes
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of a Virginia Wireless E-911 Services Board Grant; and appropriation of
funds.
Adopted Resolution No. 38478-061509 and Budget Ordinance No. 38479-
061509. (7-0)-
2. Appropriation of funds for State Asset Sharing and Federal Forfeited Property
Sharing programs.
Adopted Budget Ordinance No. 38480-061509. (7-0)
3. Acceptance of a grant from the Virginia Department of Social Services for local
supervision and operation of the VISSTA Piedmont Area Training Center for the
Fiscal year 2010; and execution of a Letter of Extension and Agreement
Modification of the Memorandum of Agreement to accept the funds; and reduction
of funds.
Adopted Resolution No. 38481-061509 and Budget Ordinance No. 38482-
061509. (7-0)
4. Acceptance of the Kiwanis Club of Roanoke Grant to be used for development of
amenities along the 3.1 mile Lick Run Greenway; and appropriation of funds.
Adopted Resolution No. 38483-061509 and Budget Ordinance No. 38484-
061509. (7-0)
5. Authorization to designate the Council of Community Services to apply for and
administer American Recovery and Reinvestment Act of 2009 Strengthening
Communities Grant funds.
Adopted Resolution No. 38485-061509. (7-0)
6. Execution of Amendments NO.1 and NO.2 to the Blue Ridge Housing Development
Corporation, Inc. CDBG/HOME Agreements dated December 1, 2006 and
September 1,2007, respectively.
Adopted Resolution Nos. 38486-061509 and 38487-061509. (7-0)
7. Establishment and approval of an increase to the STAR service monthly pass price
forthe Greater Roanoke Transit Company (GRTC), d/b/a Valley Metro from $84.00
per month to $96.00 per month, effective July 6,2009.
Adopted Resolution No. 38488-061509. (7-0)
8. Appropriation of Fiscal Year 2009-2010 funds for Enterprise Zone projects.
Adopted Budget Ordinance No. 38489-061509. (7-0)
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9. Appropriation and transfer of funds in connection with the Comprehensive Services
Act program.
Adopted Budget Ordinance No. 38490-061509. (7-0)
COMMENTS BY CITY MANAGER.
b. CITY ATTORNEY:
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1. Readoption and reenactment of the Code of the City' of Roanoke (1979), as
amended.
Adopted Ordinance No. 38491-061509. (7-0)
2. Amendment of the City Code to establish a special tax rate for certain energy
efficient buildings.
Adopted Ordinance No. 38492-061509. (7-0)
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of funds for various
school programs; and a report of the Director of Finance recommending that Council
concur in the request. Vivian Penn- Timity, Director of Financial Reporting and Analysis,
Spokesperson.
Adopted Budget Ordinance No. 38493-061509. (7-0)
b. A report of the Roanoke City School Board requestirig approval of the Schools' renewal of
the $10,000,000 line of credit facility with Wachovia Bank, National Association; and a
report of the Director of Finance recommending that Council concur In the request. Vivian
Penn-Timity, Director of Financial Reporting and Analysis, Spokesperson.
Adopted Resolution No. 38494-061509. (7-0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
a.
A resolution appointing Vickie H. Bibee to fill the unexpired term of S. Deborah Oyler as a
Director of the Economic Development Authority ending October 20, 2009.
Adopted Resolution No. 38496-061509. (7-0)
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11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees appointed by
Council.
CERTIFICATION OF CLOSED MEETING.
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THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE RECONVENED AT 7:00P.M.,
IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 15, 2009
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
r
Call to Order--RolI Call.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by Mayor
Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on Channel 3 on Thursday, June 18
at 7:00 p.m., and Saturday, June 20 at 4:00 p.m. Council meetings are offered with closed
captioning for the hearing impaired.
A. PRESENTATIONS AND ACTS OF ACKNOWLEDGEMENTS:
Recognition of George "Kila" Miller for his exemplary public service.
Adopted Resolution No. 38495-061509. (7-0)
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B. PUBLIC HEARINGS:
1. Request of Foot Levelers, Inc., to permanently vacate, discontinue and close 6th Street,
N. E., from its intersection with Connecticut Avenue and an adjacent alley running in a
westerly direction from 6th Street to the rear of property on Compton Street, N. E.
James F. Douthat, Attorney, Spokesperson.
Adopted Ordinance No. 38497-061509. (6-0)
2. a. Request of the City Planning Commission to consider amendments to the City Code and
City Fee Compendium to add a new fee for resubmittal and review of a subdivision plat or
subdivision site plan for a fourth and any subsequent review. Christopher L. Chittum,
Agent
Denied. (Council Members Mason, Price and Rosen voting no.)
b. Approval of the implementation of the Subdivision Site Plan resubmittal fee and the Zoning
Ordinance Amendment application fee.
Denied. (Council Members Mason, Price and Rosen voting no.)
3. Request of the City of Roanoke to amend the Planned Unit Development Plan for William
Fleming High School, to include a fieldhouse with bus and car parking areas, and to
change the layout of the various athletic and recreation facilities, including the removal of a
baseball field and addition of two football/soccer/lacrosse fields. Christopher L. Chittum,
Agent.
Adopted Ordinance No. 38498-061509. (6-0)
4. Request of the City of Roanoke to amend the boundaries of Enterprise Zone One A and its
Subzone A, as well as Enterprise Zone Two and its Subzone A. R. Brian Townsend,
Assistant City Manager for Community Development.
Adopted Resolution No. 38499-061509 with regard Enterprise Zone One A and its
Subzone A; and action with regard to Enterprise Zone Two and its Subzone A was
laid on the table until the next regular meeting of the Council scheduled for Monday,
July 6,2009, in order to consider additional parcels for inclusion in Enterprise Zone
Two.
5. Request of the City of Roanoke to consider amendments the City Code to continue the
short-term rental tax and provide for a tax rate on certain short-term rentals of heavy
equipment, effective July 1,2009. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 38500-061509. (6-0)
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6. Proposal of the City of Roanoke to place a deed of reservation on City-owned property to
allow placement of certain trail improvements and to construct, operate, and maintain a
flood channel in connection with the Roanoke River Flood Reduction Project. Darlene L.
Burcham, City Manager.
Adopted Ordinance No. 38501-061509. (6-0)
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C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
Kenneth Bevins, 759 Hemlock Road, N. W.
George Gunther, 914 Loudon Avenue, N. W.
Coach Mickey Hardy, 35 Frances Drive, N. W.
Coach Cheryl Twine,2553 Maycrest Street, N. W.
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Council - MiSCellaneout?-,D6/25/09
PLANNING BUILDING & ECONOMIC DEVELOPMENT DU. If'('
Noel C. Taylor Municipal Building' y'-t Jv
215 Church Avenue, SW, Room 166 ~
Roanoke, Virginia 24011 ~
540.853.1730 fax 540.853.1230 UO · ~
plann ing@roanokeva.gov
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June 24 2009
Mr. George Gunther
914 Loudon Ave. NW
Roanoke, VA 24016
Dear Mr. Gunther:
Subject: Weed, Trash and Inoperable Vehicle Procedure
This letter is to follow up on our meeting at your home on Monday. One of
the City's primary goals is to aggressively promote clean, safe, and attractive
neighborhoods through enforcement of property maintenance codes. These
codes are applied when property owners are not diligent in maintaining their
properties and neighbors complain. The two most frequent code complaints that
the City receives are about overgrown or trashy lots and inoperable motor
vehicles. The City Code requires that a vehicle or trailer located on private
property be in operating condition and display both a valid license plate and
inspection decal. The code also prohibits vegetation over 10 inches high (not
including shrubs and trees) and accumulations of trash and debris on a property.
When a complaint about a violation of one of these codes is received, a
code inspector visits the property, and if there is violation, he or she posts a
notice of violation. All notices include the inspector's name, the office phone
number, the reason for the notice, time given to correct the violation, the
enforcement action that will follow if the violation is not addressed within the
statutory time period, and the process for appeal. Notices also explain that if you
would like to speak with an inspector, that you can call the Code Enforcement
Office at 540-853-2344. Since the City's goal is to obtain voluntary compliance
with these codes, reasonable requests for extra time or for referrals for special
assistance are granted, whenever possible. I spoke to the inspector on Monday
and understand that he called you to discuss your circumstances and that he has
given you an extension until mid-August to bring the car into compliance.
Most violations of these codes are corrected by the property owner before the
time period for compliance expires or after contacting the code enforcement
inspector and obtaining an extension. Last year four out of five weed and trash
violations and 19 out of 20 inoperable motor vehicle violations were corrected
voluntarily by the owner after the notice of violation was posted.
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A summary of the steps in the enforcement process for these codes. is
attached. If you have any questions or need additional information, please let us
know.
Sincerely,
---- ().
'C1Nl ~
Tom Carr, Director
Planning Building and Development
c: ~rian Townsend, Assistant City Manager
Dan Webb, Code Compliance Coordinator
Brad Wilson, Code Compliance Inspector
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THE PROCESS: Inoperable Vehicles
~ The city receives a referral or complaint from an individual about an
inoperable motor vehicle.
. City staff inspects the vehicle to determine if there is a violation and, if so,
posts a Notice of Violation on the vehicle and takes a photograph. The
notice is pasted to the car's windshield. These notices can be removed by
the owner at any time. Once they have been in place for a few days a
razor scraper and glass cleaner are usually needed to remove them.
. The inspector updates the city's citizen service database and verifies
property ownership.
. A Notice of Violation is sent to the owner of the property. The owner has
seven (7) days to remove the inoperable vehicle, bring the vehicle into
compliance, or appeal the notice of violation. If an appeal is filed, there is
no further action until the appeal is heard and a decision is made on the
appeal.
. After seven (7) days, City staff re-inspects the vehicle for compliance.
. If vehicle has not been removed or is not in compliance, City staff prepare
a work order for a contract tower to remove the vehicle. The contract
tower has five (5) days to tow the vehicle.
. The inspector re-inspects the property to verify removal of the vehicle:
1. If the vehicle could not be towed, the owner of the property is
summoned to court.
2. If the vehicle is towed, the owner of the property is notified of the
towed vehicle's location.
. The case is closed.
THE PROCESS: Weeds and Trash
. The city receives a referral or complaint from an individual about weeds
and/or trash on a property.
. City staff inspects the property to determine if there is a violation.
. If there is a violation, the property is posted with a Notice of Violation and
photographed.
. The owner of record is also mailed a copy of the Notice of Violation giving
7 days to abate the nuisance, or to appeal the notice of violation: If an
appeal is filed, there is no further action until the appeal is heard and a
decision is made on the appeal.
. City staff re-inspects the property on the 8th day after the notice is mailed.
· An inspector photographs the violation and notifies the city's contractor to
abate the nuisance. The contractor has 5 days to cut the vegetation and/or
remove the trash.
. City staff re-inspects the property to verify that the violation has been
abated.
· If the violation has been abated, the property owner is billed for the work
and the case is closed. The bill will include the cost of the abatement (with
a minimum of two hours labor billed) and an administrative fee of $100.
. If the owner does not pay the bill, a lien will be placed on the property.
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVIDA. BOWERS
Mayor
June 15, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita 1. Price
Court G. Rosen
David B. Trinkle
I wish to request a Closed Meeting to discuss the annual performance of three Council
appointed Officers, pursuant to Section 2.2-3711, Code of Virginia as amended.
Sincerely,
Wf1(8u1
endolyn W. Mason, Chair
City Council Personnel Committee
GWM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June15,2009
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB/lsc
c: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to
discuss the acquisition of real property for a public purpose, where
discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to 92.2-3711.A.3, of
the Code of Virginia (1950), as amended.
Respectfully submitted,
~~
City Manager
DLB/lsc
c: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
MINUTES OF ROANOKE CITY COUNCil AUDIT COMMITTEE
1. CALL TO ORDER:
March 2, 2009
The meeting of the Audit Committee of Roanoke City Council was called to order in
the Emergency Operations Center (EOC Room) of the Noel C. Taylor Municipal
Building at 11 :57 a.m. with Chairman, Sherman P. Lea, presiding.
. The roll was called by Mrs. England
Audit Committee
Members Present:
Audit Committee
Members Absent:
Others Present:
Sherman P. Lea. Chair
Mayor David A. Bowers
Dr. M. Rupert Cutler
Gwendolyn W. Mason
An ita J. Price
Court G. Rosen
Dr. David B. Trinkle
None
Drew Harmon, Municipal Auditor
William M. Hackworth, City Attorn~y
Ann Shawver, Director of Finance
Darlene Burcham, City Manager
James Grigsby, Asst. City Manager/Operations
Brian Townsend, Asst. City Mgr./Community Development
Octavia Johnson, Roanoke City Sheriff
James Brubaker, Major Deputy Sheriff
Stephanie Moon, City Clerk
Andrea Trent, Acting Deputy Director of Finance
Faye Gilchrist, Assistant to the City Manager
Melinda Mayo, Public Information Officer
Dawn Hope, Assistant Municipal Auditor
Ann Clark, Senior Auditor
Doris England, Administrative Assistant
(3) Members of the Media
2. APPROVAL OF MINUTES FROM FEBRUARY 2, 2009, MEETING
Audit Committee Minutes -March 2, 2009
Page 2 c.
Chairman Lea asked if there were any corrections or amendments to the minutes
of the February 2, 2009, Audit Committee meeting. There were none. Dr. Trinkle
moved and Mr. Rosen seconded that the minutes be approved as distributed. A
vote was taken and the motion carried. The minutes will be placed on the
Consent Agenda for the next City Council meeting.
3. CITY OF ROANOKE
A. Audit Findings Follow Up
B. Sheriff's Canteen and Auxiliary Funds
Chairman Lea recognized Sheriff Johnson and Major Brubaker who were in
attendance at the Audit Committee meeting.
Chairman Lea ordered that items A and B be received and filed. There were no
objections to the order.
Chairman Lea recognized Mr. Harmon for comments. Mr. Harmon noted that the
Findings Follow Up audit is performed annually to determine if the planned
actions have been implemented and had the desired effect. Mr. Harmon noted
there were 33 findings that were reviewed this year and that 28 of those findings
had been effectively cleared. There were reasonable explanations for the delays in
addressing the most of the remaining findings. Some correction plans were not
effective in the way intended and were revised; some were dependent on system
implementations that were taking longer than expected.
Chairman Lea asked the committee members if anyone had questions. Dr. Cutler
asked about the Accela system. Mr. Harmon explained that Accela is a software
program that was implemented in 2002 for Code Enforcement and Building
Inspections functions.
Chairman Lea asked Mr. Harmon to comment on the Sheriff's Canteen and
Auxiliary Funds audit report. Mr. Harmon stated the Virginia Auditor of Public
Accounts requires certain audit procedures to be performed as part of the
external audit. Municipal Auditing performs the procedures related to the
Sheriff's Office. The canteen and auxiliary funds are generated from sales of
commodities to inmates. A third party company, Swanson, provides canteen
services and remits a share of the profits to the Sheriff's Office. Mr. Harmon
stated there were no reportable findings.
Chairman Lea asked if there were any questions or comments regarding this audit
report. There were none.
. ., Audit Committee Minutes -March 2, 2009
Page 3
4. UNFINISHED BUSINESS
A. Investigation: CivicCenter Storage Building
B. KPMG Reports on Internal Control and Compliance (Tentative)
Chairman Lea recognized Mr. Harmon for comments on the Civic Center Storage
Building. Mr. Harmon stated the Audit Committee was briefed on the disposal of
. the temporary storage buildfng at its meeting in February. However, a final
written report was not complete at that time. A final report was completed within
a week of that meeting and distributed to Audit committee members.".lf'~as also
posted on the Municipal Auditing Web site for..!.b.~d~uhlic's r.~v.,igW~sf"M.r,.::'lfIarmon
asked if there were any questions on the report since t'he Audit Committee
members had read the final report and management's response.
Ms. Price asked about the pictures that were included with the report. Mr.
Harmon explained these pictures were of dismantled portions of the building and
were taken at the site of the contractor who removed it. The building had not
been reconstructed.
Dr. Cutler asked for further information on the pictures and the building. Mr.
Harmon explained that the metal storage building in question was constructed
during the expansion of the Civic Center. The building was designed to be
temporary so it could be easily removed when the renovations were completed.
The disposal of the building was controversial due to the City having given it away
to a party related to the Purchasing Manager. Mr. Harmon estimated that the
costs to remove and reconstruct the building approximated the costs for an
equivalent new building. Mr. Harmon noted that the person who removed the
building had intended to reconstruct it for personal use. The pictures document
that the building was not rebuilt and that no profit was realized by the person.
Chairman Lea asked if there were any further questions or comments by members
of the committee regarding the Civic Center storage building. There were none.
Chairman Lea asked Mr. Harmon to comment on the KPMG Reports on Internal
Control and Compliance. Mr. Harmon stated that the report was on the agenda as
tentative in case it was ready for release at the meeting. The final report was not
'ready as additional time was required to fashion a proper response and to
produce the final printing of the report. The final report should be ready by the
end of March and could be presented to the Audit Committee by the first Monday
in April.
Chairman Lea asked for any further comments or questions by the committee
members. There were none.
Audit Committee Minutes -March 2, 2009
Page 4' C.
5. NEW BUSINESS
There was no new business to come before the Committee.
6. ADJOURNMENT
There being no further business, the mee~ing was adjourned at 12:08 p.m.
~. rfi#--
Sherman P. Lea, Chair
-. -. ... T 'l\.l ,- r. 'Jfll-' L ri \j'>l':l~" '1-1'-1
~k) I. I.t' u bIG' r , o~ . ilQ.:J 1._' i-. '-
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC yroanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
June 16, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
The Reverend C. Nelson Harris
1902 Greenwood Road, S. w.
Roanoke, Virginia 24015
Dear Reverend Harris:
Your resignation as a member of the Roanoke Public Library Board was
before the Council of the City of Roanoke at a regular meeting held on
Monday, June 15, 2009.
On motion, duly seconded and adopted, the resignation was accepted.
On behalf of the Mayor and Members of Roanoke City Council, I would like
to express appreciation for your service to the City of Roanoke as a
member of the Roanoke Public Library Board from June 16, 2008 to
June 15, 2009. Please find enclosed a Certificate of Appreciation and an
aerial view photograph of the Roanoke Valley in recognition of your one
year of service.
Sincerely,
~~ 117. mOfYV
Stephanie M. Moon, CMd
City Clerk
SMM:ew
Enclosure
pc: Sheila S. Umberger, Secretary, Roanoke City Library
Sheila N. Hartman, CMC, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 15, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that The Reverend C. Nelson Harris has tendered his resignation as a
member of the Roanoke Public Library Board, effective immediately.
Sincerely,
i~~:~~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011~1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
. City Clerk
June 16, 2009
Susan Jennings
Public Arts Coordinator
Roanoke, Virginia 24015
Dear Ms. Jennings:
This is to advise you that Kathleen W. Lunsford and Amy G. Moorefield have qualified as
members of the Roanoke Arts Commission for three year terms ending June 30,2012.
Sincerely,
~ /I)- irJD4Y>J
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Melissa Murray, Recording Secretary, Roanoke' Arts Commission
Sheila N. Hartman, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kathleen W. Lunsford, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Arts Commission, for a term of three years ending June 30,2012, according to
the best of my ability (So help me God).
~~61r~1
Subscribed and sworn to before me this 9~y of ~09.
BY
. HAMILTON, CLERK OF THE CIRCUIT COURT
, CLERK
K:\oath and leaving service\Arts Commission\Kathleen Lunsford oath June 30 2012.doc
." _:,
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Amy G. Moorefield, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Arts Commission for a term of three years ending June 30, 2012, according to
the best of my ability (So help me God).
Subscribed and sworn to before me this [O~day of J'uN-L 2009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY _~ c[2rJ
, CLERK
K:\oath and leaving service\Arts Commission\Amy Moorefield replace George Kegley oath June 30 2012.doc
(
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456 .
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
Nicole Ashby, Secretary
Mill Mountain Advisory Committee
Roanoke, Virginia
Dear Ms. Ashby:
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Richard Clark and Louise F. Kegley have qualified for two year
terms ending June 30, 2011; and Kae N. Bolling and Eddie Wallace have qualified for three
year terms ending June 30, 2012, as members of the Mill Mountain Advisory Committee.
SMM:ew
Sincerely,
/Jt. JY)OoW
Stephanie M. Moon, CMC
City Clerk
pc: Sheila N. Hartman, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Richard Clark, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Mill Mountain Advisory
Committee for a term of two years ending June 30, 2011, according to the best
of my ability (So help me God).
~d,~
Subscribed and sworn to before me this 5~ay of ~009,
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~ti3~~~
K:\oath and leaving service\Mill Mountain Advisory Committee\2008\richard clark oath02011.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Louise F. Kegley, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Mill Mountain Advisory
Committee, for a term of two years ending June 30, 2011, according to the best
of my ability (So help me God).
~~ ?4ty
Subscribed and sworn to before me this L day of-:::JUrJL 2009.
. HAMILTON, CLERK OF THE CIRCUIT COURT
~~~+o
BY
K:\oath and leaving service\Mill Mountain Advisory Committee\2008\Lousie F Keglely oath 2011.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kae N. Bolling, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Mill Mountain Advisory
Committee for a term of three years ending June 30, 2012, according to the best
of my ability (So help me God).
M n.;6.
Subscribed and sworn to before me this ..:t day of ::;;;'''';1_ 2009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~/l'-V ,~"~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Eddie Wallace, Jr., do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Mill Mountain Advisory
Committee, for a term of three years ending June 30, 2012, according to the
best of my ability (So help me God).
Subscribed and sworn to before me thisJ#day of ~2009.
BRENDA S. H.AMILTj CLERK OF THE CIRCUIT COURT
BY ~ cf! ~ i)c., CLERK
STEPHANIE M. MOON, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
June 16, 2009
Wayne G. Strickland, Executive Director
Roanoke Valley-Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Council Member David B. Trinkle has qualified as an
elected City representative of the Roanoke Valley Allegheny Regional.
Commission for a three-year term ending June 30, 2012.
SMM:ew
Sincerely,
~h;.lY)oqyV
Stephanie M: Moon, CMC
City Clerk
pc: Sheila N. Hartman, CMC, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David B. Trinkle, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as an elected City representative to the Roanoke
Valley-Alleghany Regional Commission for three-year term ending June 30,
2012, according to the best of my ability (So help me God).
Subscribed and sworn to before me this U~ay of ~ 2009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
~ 2J2f1u~
BY C--~, CLERK (j
K:\oath and leaving service\Roanoke Valley-Alleghany Regional Commission\2009\David B Trinkle oath RValleyAlleghenyRC 6 30 20l2.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38477-061509 appropriating
funds from the Commonwealth of Virginia for the Regional Drug
Prosecutor Grant, and amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
A~m.h;o/JyU
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager .
William M. Hackworth, City Attorney
Sherman M. Stovall, Director of Management and Budget
\2<
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38477-061509.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the
Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2009-2010
Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the' City of Roanoke that the following sections
of the 2009-2010 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA.
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Cellular Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Postage
Other Rental
Revenues
Regional Drug Prosecutor FY10-Comp Board
Regional Drug Prosecutor FY10-Local Match
35-150-4500-1 002
35-150-4500-11 05
35-150-4500-1120
35-150-4500-1125
35-150-4500-1126
35-150-4500- t 130
35-150.;.4500-1131
35-150-4500-2020
35-150-4500-2021
35-150-4500-2030
35-150-4500-2042
35-150-4500-2044
35-150-4500-2160
35-150-4500-3075
35-150-4500-4500
35-150-4500-4501
'-j
$ 84,796
13,076
6,487
9,737
553
696
24
1,000
1,000
3,471
100
2,000
50
9,000
104,441
27,549
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~1I7.lr7rJmJ
. City Clerk. /
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38476-061509 authorizing the
acceptance of funds for the regional drug prosecutor's office from the
Compensation Board of the Commonwealth of Virginia and authorizing the
acceptance, execution, and filing of appropriate documents to obtain such
funds.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
~~ In, lY)oavV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director of Management and Budget
l
F
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38476-061509.
A RESOLUTION authorizing the acceptance offunding for the regional drug prosecutor's
office from the Compensation Board of the Commonwealth of Virginia and authorizing the
acceptance, execution, and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as f~llows:
1. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office
in the total amount of $104,441 from the Compensation Board of the Commonwealth of Virginia
through June 30,2010, with a local match of$27,549, as more particularly described in the letter of
the City Manager to Council, dated June 15,2009.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding or with such project.
ATTEST:
~ Yh. 'rrJOlW
City Clerk
K:\Tirn\rneasures\R-drug prosecutor funding 2009-2010.6-15-09.doc
GOI'fI'fON:~~LTI+ OF V1RGINIt\-
":.~: 0
AREA CODE 540 TEL. NO. 853-2626
FAX 853-1201
DONALD S. CALDWELL
COMMONWEALTH'S A HORNEY
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S ATTORNEY
315 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of Funding for Drug Prosecutor
Background:
Federal funding was made available to the Commonwealth of Virginia to be used
for the development of several Multi-jurisdictional Special Drug Prosecutors
statewide. The positions were developed to coordinate prosecutorial efforts
among independent jurisdictions, reduce fractional and duplicate prosecutions,
enhance the recovery of criminal assets, and utilize federal, state and local
resources to assure maximum prosecutorial effectiveness and to provide
specialized prosecutorial resources to the regional drug enforcement effort. The.
Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County,
and the Cities of Roanoke and Salem applied on October 9, 1987, to the
Honorable Mayor and Members of Council
June 15, 2009
Page 2
Commonwealth's Attorneys' Services Council, the State agency responsible for the
administration of the grant money to fund a Multi-jurisdictional Special Drug
Prosecutor. City Council accepted the Multi-jurisdictional Special Drug Prosecutor
Grant in April, 1988, and a full-time Special Drug Prosecutor was hired in july,
1988. Annual re-application for this funding is required.
Considerations:
On April 15, 1994, funding for the Drug Prosecutor's Office was transferred from
the Commonwealth's Attorneys' Services Council to the Compensation Board. The
Compensation Board approved funding for the Drug Prosecutor in the amount of
$104,441 on May 1, 2009, and funding will continue through June 30, 2010. The
local match is $27,549 for a total of $131,990. Funding for the local share is
available in General Fund - Transfer to Grant Fund (account number 01-250-
9310-9535).
Recommended Actions:
Accept funding from the Compensation Board in the amount of $104,441 with the
City providing local match funding in the amount of $27,549. Authorize the City
Manager to execute the requisite documents to obtain the funding from the
Compensation Board. All such documents shall be reviewed and approved as to
form by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
$104,441 in state grant funds and $27,549 in local match, to transfer local match
from the General Fund Transfer to Grant Fund account (01-250-9310-9535), and
to appropriate funding totaling $131,990 per attachment 1 in accounts to be
established by the Director of Finance.
Honorable Mayor and Members of Council
June 15, 2009
Page 3
DSC: sj
Attachment
c: Darlene L. Burcham, City Manager
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Sheri K. Jones, Assistant Commonwealth's Attorney
Attachment 1
1002
1105
1120
1125
1126
1130
1131
2020
2021
2030
2042
2160
2044
3075
Program Accounts
Regular Employee Salaries
City - Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Long Term Disability Ins.
Telephone
Cellular Telephone
Administrative Supplies
Dues & Membership
Postage
Training & Development
Other Rental
TOTAL
$84,796
$13,076
$ 6,487
$ 9,737
$ 553
$ 696
$ 24
$ 1,000
$ 1,000
$ 3,471
$ 100
$ 50
$ 2,000
$ 9,000
$131,990
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of Funding for Drug
Prosecutor
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject reference above. I
recommend that City Council accept funding from the Compensation Board in the
amount of $104,441 with the City providing local match funding in the amount of
$27,549 - totaling $131,990.
Respectfully submitted,
Darlene L. B cham
City Manager
DLB:jb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
C009-00002
STEPHANIE M, MOON, CMC
City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
I am attaching copy of Budget Ordinance No. 38479-061509 appropriating
funds from the Virginia Wireless E-911 Services Board Grant to the E-911
Upgrades Hardware/Software project, and amending and reordaining
certain sections of the 2008-2009 Department of Technology Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
SMM:ew
Attachment
Sincerely,
~(h.ryp1YV
Stephanie M. Moon, CMC
City Clerk
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Roy M. Mentkow, Director of Technology
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38479-061509.
AN ORDINANCE to appropriate funding from the Virginia Wireless E-911
Services Board Grant to the E-911 Upgrades Hardware/Software project, amending and
re-ordaining certain sections of the 2008-2009 Department of Technology Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 200~-2009 Department of Technology Fund Appropriations be, arid the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds 13-430-9870-9007
Revenue
E-911 Wireless Board State Grant 13-430-9870-9870
$ 150,000
(150,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
r . m. rhbfuJ
City (CI!erk.- . I
";1
t" ;
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
. Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIEM. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
. I am attaching copy of Resolution No. 38478-061509 accepting the Public
Safety Answering Point Grant to the City of Roanoke from the Virginia
Wireless E-911 Services Board, and authorizing execution of any required
documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
~ fY). rY)611Y0
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Roy M. Mentkow, Director of Technology
.{Y'h
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38478-061509.
A RESOLUTION accepting the Public Safety Answering Point(PSAP) Grant to the City
from the Virginia Wireless E-911 Services Board, and authorizing execution of any required
documentation on behalf ofthe City.
BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Public Safety Answering Point Grant
offered by the Virginia Wireless E-911 Services Board in the amount of$150,000.00, to enhance
the City of Roanoke's wireless E-911 capabilities. There is no matching fund requirement for
this grant. The grant is more particularly describ~d in the letter ofthe City Manager to Council,
dated June 15, 2009.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
on behalf of the City, any necessary documents to accept the grant, in a form approved by the
City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
~.,..~""".','im/I.",;
""i~
. '.',' "i ( ,DI1W
" I
City/Clerk. '
K:\David\Council Work\R-Public Safety Answering Point (PSAP) Grant 6-15-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Virginia Wireless E-911
Services Board Grant
Background:
The Public Safety Answering Point (PSAP) Grant Program is a multi-million dollar
grant program administered by the Virginia Wireless E-911 Services Board. The
primary purpose of this program is to financially assist Virginia's primary PSAP's
with the purchase of equipment and services that support the continuity and
enhancement of wireless E-911. Any Virginia primary PSAP that supports wireless E-
911 is eligible to apply.
The City of Roanoke E-911 Center applied for and was awarded a $150,000 grant
to enhance our wireless E-911 capabilities. There are no matching funds required.
The grant award will be applied towards upgrading the E-911 infrastructure to a
cellular message server that will enable improved data communications between
dispatch and field units.
Recommended Action:
Accept the grant, establish a revenue estimate in the amount of $150,000, and
appropriate the same amount to account 13-430-9870-9067 (E-911 System
Upgrades.)
Darlene L. Burc
City Manager
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
DLB:MKC
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
Roy M. Mentkow, Director of Technology
CM09-00094
j
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
. June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38480-061509 appropriating
funds from the State Asset Sharing Program and Department of Justice
Federal Asset Sharing Program for enhancing law enforcement operations,
and amending and reordaining certain sections of the 2008-2009 Grant
Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~JYJ.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
A. L. Gaskins, Chief of Police
~1--
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38480-061509.
AN ORDINANCE to appropriate funding from the State Asset Sharing'
Program and Department of Justice Federal Asset Sharing Program for enhancing law
enforcement operations, amending and reordaining certain sections of the 2008-2009
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2008-2009 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Expendable Equipment
Revenues
State Asset Forfeiture - Interest
State Asset Forfeiture
DoJ Federal Asset Forfeiture
DoJ Federal Asset Forfeiture - Interest
35-640-3302-2035
35-640-3304-2035
$ 62,027
418,743
35-640-3302-3299
35-640-3302-3300
35-640-3304-3305
35-640-3304-3306
1,415
60,612
340,348
78,395
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
(': I
A
- 07. Ihb flY})
City Clerk. - t
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: State Asset Sharing and Federal
Forfeited Property Sharing
Background:
In 1991, the Virginia General Assembly passed legislation allowing local law
enforcement to seize and have forfeited property connected with illegal
narcotics distribution. The law also makes it possible for police departments to
receive proceeds from these forfeited properties. Application for an equitable
share of the property seized by local law enforcement must be made to the
Department of Criminal Justice Services, Forfeited Asset Sharing Program and
certified by the Chief of Police. Property, including funds shared with State and
local agencies may be used only for law enforcement purposes. Program
requirements mandate that these funds be placed in an interest bearing
account and the interest earned be used in accordance with program
guidelines. Revenue totaling $62,027 has been collected and is available for
appropriation in the Grant Fund account number 35-640-3302-2035.
In 1986, Congress authorized the transfer of certain federally forfeited property
to state and local law enforcement agencies that participated in the
investigation and seizure of the property. Application for an equitable share of
property seized by local law enforcement must be made to the U.S. Department
of Justice and certified by the U. S. Attorney. This property, including funds
shared with state and local agencies may be used onlv for the purpose stated in
the application, Le., narcotics investigations related to law enforcement.
Participation in federally forfeited property enhances the effectiveness of
narcotics investigations by providing necessary investigation equipment, and
investigative funds offset the costs that would otherwise have to be borne by
the city's taxpayers.
Honorable Mayor and Members of City Co'uncil
June 15, 2009
Page 2
The Police Department receives funds periodically from the federal
government's asset sharing program. Grant requirements mandate that these
funds be placed in an interest bearing account and the interest earned be used
in accordance with program guidelines. Revenue totaling $418,743 has been
collected and is available for appropriation in the Grant Fund account number
35-640- 3304-2035.
The funding will be appropriated to the expendable equipment budget which
will allow the department to continue to acquire new and replacement
equipment for officers (ballistic vests, computer software, etc.) as well as
equipment for vehicles (cameras, partitions, and window barriers, etc.)
Recommended Action:
Adopt the accompanying budget ordinance to increase Grant Fund revenue
estimates and to appropriate funding for the State Asset Sharing and Federal
Forfeited Property Sharing grants as follows: .
Revenues:
State Asset Forfeiture - Interest
State Asset Forfeiture
Federal Forfeiture - Interest
Federal Forfeiture
35-640-3302-3299
35-640-3302-3300
35-640-3304-3306
35-640- 3304- 3305
$1,415
$60,612
$78,395
$340,348
Appropriations:
Expendable Equipment
Expendable Equipment
35-640-3302-2035
35-640-3304-2035
$ 62,027
$418,743
Respectfully submitted,
Darlene L. B rcham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
CM09-00098
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38482-061509 reducing
funds from the Virginia Department of Social Services, for the Virginia
Institute for Social Service Training Activities, and amending and
reordaining certain sections of the 2009-2010 General Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~rh fr-plIYV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall,. Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
Robert Cottrell, Manager, VISSTA Piedmont Area Training Center,
~.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38482-061509.
AN ORDINANCE to reduce funding from the Virginia Department of Social
Services, for the Virginia Institute for Social Service Training Activities (VISST A), amending
and reordaining certain sections of the 2009-2010 General Fund Appropriations and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Employee Programs
Program Activities
Printing
Business Meals and Travel
Postage
Xerox Lease
Other Rental
Revenues
VISSTA
01-630-5318-1002
01-630-5318-1105
01-630-5318-1120
01-630-5318-1130
01-630-5318-1131
01-630-5318-2020
01-630-5318-2030
01-630-5318-2043
01-630-5318-2066
01-630-5318-2075
01-630-5318-2144
01-630-5318-2160
01-630-5318-3045
01-630-5318-3075
01-110-1234-0671
$ (47,116)
(6,924)
(3,506)
(386)
34
671
(444)
(12,200)
(102,475)
1,423
700
(250)
3,019
(9,239)
(176,693)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
,\ i( i ",! I'
A TTESl:: \ ,"; ,
/Y). 110m)
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
./
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38481-061509 authorizing the
acceptance of a grant, in the amount of $295,861.00, from the Virginia
Department of Social Services (VDSS); and authorizing the City Manager to
execute a letter of Extension and Agreement Modification of the
Memorandum of Agreement between City of Roanoke and VDSS for such
funds for local supervision and operation of the Virginia Institute for Social
Service Training Activities (VISSTA) Piedmont Area Training Center, upon.
certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
:i~rr,. hjo6vJ
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M~ Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
Robert Cottrell, Manager, VISSTA Piedmont Area Training Center,
Vie-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 2009.
No. 38481-061509.
A RESOLUTION authorizing the acceptance of a grant in the amount of$295,861 from the
Virginia Department of Social Services (''VDSS'') and authorizing the City Manager to execute a
Letter of Extension and Agreement Modification ofthe Memorandum of Agreement between City of
Roanoke and VDSS for such funds for local supervision and operation ofthe Virginia Institute for
Social Service Training Activities (''VISST A") Piedmont Area Training Center, upon certain terms
and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant from the Virginia Department of Social Services for local supervision and
operation of the VISST A Piedmont Area Training Center, ~ the amount of$295,861 for the Fiscal
Year 2010, as set forth in the City Manager's letter dated June 15, 2009, to this Council is hereby
ACCEPTED.
2. The City Manager, or her designee, is hereby authorized to execute a Letter of
Extension and Agreement Modification of the Memorandum of Agreement between the City of
Roanoke and VDSS, and any and all requisite documents pertaining to the City's acceptance of these
grant funds, and to furnish such additional information as may be required in connection with the
City's acceptance ofthese funds. All documents shall be approved as to form by the City Attorney.
ATTEST:
h~ In. ~W
City Clerk.
K:\David\Council Work\R-VISSTA. 6-15-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Virginia Department of Social
Services
VISSTA Award Agreement
Background:
The Virginia Department of Social Services (VDSS) has granted funds for many
years to Virginia Commonwealth University (VCU) for the operation of five
Virginia Institute for Social Service Training Activities (VISSTA), Area Training
Centers throughout the Commonwealth. From 1998 to 2007, the City of
Roanoke had received a sub-award from VCU for the local supervision and
operation of the Piedmont Area Training Center. Beginning in July 2007 the
award has been issued by VDSS directly to the City of Roanoke.
Considerations:
For Fiscal Year 2010, the adopted General Fund Budget contained a revenue
estimate of $472,000, based on a projection from prior years' spending.
However, due to programmatic changes instituted last year, a decrease in
personnel and other cost reduction initiatives, the actual award for Fiscal Year
2010 is lower at $295,861. The award is issued on a cost reimbursable basis.
The VISSTA program provides valuable training classes for local Department of
Social Services staff, including social workers, benefit program workers,
supervisors and administrative staff, as well as staff from community partners
such as non-profits and agencies serving the same clientele as the Departments
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
of Social Services for a 32-locality region. These training events enhance the
knowledge and skills of these staff, such that vulnerable children, adults and
families are effectively assisted in obtaining an appropriate level of safety and
self-sufficiency.
Recommended Action:
Authorize the City Manager or her designee to accept VISSTA award from VDSS,
and to execute the Letter of Extension and Agreement Modification of the
Memorandum of Agreement between the VDSS and the City of Roanoke
Department of Social Services, in a form approved by the City Attorney.
Adopt the accompanying budget ordinance to reduce the revenue estimate by .
$176,139 to $295,861 and make corresponding expenditure adjustments to
the accounts in the VISSTA budget as outlined on the attached document.
Respectfully submitted,
"
Darlene L. Bu
City Manager
DLB:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Robert Cottrell, Manager, VISSTA Piedmont Area Training Center
CM09-00099
Attachment A
VISST A Expenditure Adjustments
Attachment to Council Report dated 6/15/09
Budget Line Change
Regular Salaries (01-630-5318-1002) (47,116)
City Retirement (01-630-5318-1105) (6,924)
FICA (01-630-5318-1120) (3,506)
Life Insurance (01-630-5318-1130) (386)
Disability Insurance (01-630-5318-1131) 34
Telephone (01-630-5318-2020) 671
Administrative Supplies (01-630-5318-2030) (444)
Employee Programs (01-630-5318-2043) (12,200)
Program Activities (01-630-5318-2066) (102,475)
Printing (01-630-5318-2075) 1,423
Business Meals and Travel (01-630-5318-2144) 700
Postage (01-630-5318-2160) (250)
Xerox Lease (01-630-5318-3045) 3,019
Other Rental (01-630-5318-3075) (9,239)
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
E-mail: c1erk@roanokeva,gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
D,irector of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38484-061509 appropriating
funds from the Roanoke Kiwanis Club for the development of amenities
along the Lick Run Greenway, and amending and reordaining certain
sections of the 2008-2009 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
('n. rrpW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Liz Belcher, Greenway Coordinator, Roanoke Valley Greenway
Commission, 1206 Kessler Mill Road, Salem, Virginia 24153
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Management and Budget
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38484-061509.
AN ORDINANCE to appropriate funding from the Roanoke Kiwanis Club for
the development of amenities along the Lick Run Greenway, amending and reordaining
certain sections of the 2008-2009 Grant Fund Appropriations, and dispensing with the
')
second reading by title of this ordinance.
BE IT ORDAINED by the. Council of the City of Roanoke that the following
sections of the 2008-2009 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Revenues
Kiwanis Grant FY09
35-620-4361-2035
$ 10,000
35-620-4361-4361
10,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
/ .f'r1~"r->J lJuYV
City CI~rk. '/' . {
\" !
(., "\ ',,)
.'.,\
~ '
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M, MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38483-061509 accepting a grant
from the Kiwanis Club of Roanoke and authorizing execution of any
required documentation on behalf of the City.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
htJ-l~ ^O'rJ. fr)06N
Stephanie M. Moon, CMC
City Clerk
SM M:ew
Attachment
pc: Liz Belcher, Greenway Coordinator, Roanoke Valley Greenway
Commission, 1206 Kessler Mill Road, Salem, Virginia 24153
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Sherman M. Stovall, Director, Management and Budget
. 0,r; ~~
\ \" '.
. . \
\L\
IN THE COUNCIL FOR THE CITY-OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38483-061509.
A RESOLUTION accepting a grant from the Kiwanis Club of Roanoke and authorizing
execution of any required documentation on behalf ofthe City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts the Kiwanis Club of Roanoke grant in the amount of
$10,000.00, such funding to be used for the development of amenities along the 3.1 mile Lick Run
Greenway, all of which is more particularly described in the City Manager's letter dated June 15,
2009, to City Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, on behalf ofthe City, any and all documents required by the Kiwanis Club of Roanoke
pertaining to such grant, such documents approved as to form by the City Attorney, and to furnish
such additional information as may be required by the Kiwanis Club of Roanoke in connection with
the grant.
JiilATTEST: I . , .
~Jn.
. \.~'
City Clerk. \ . .
~())yu
R -Kiwanis-Green ways. doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of Kiwanis Grant
For Greenways
Background:
The City of Roanoke Parks and Recreation Department is a recipient of a
grant in the amount of $10,000 from the Kiwanis Club of Roanoke. This
grant will be used for the development of amenities along the 3.1 mile
Lick Run Greenway. The elements of the project to be developed are 31
mile posts to be positioned along the edge of the greenway every tenth of
a mile. The project will also include four interpretive kiosks which will be
used to interpret the biological and wildlife aspects of the greenway as
well as the historical values for greenway visitors. The kiosks will be
developed in concept by a wildlife biology student from Wake Forest
University. The kiosks as well as the mileposts will be built and installed
with the assistance of a local Eagle Scout candidate and the volunteer
efforts of the local Roanoke Kiwanis Club membership. In addition to
these two components of the project, the remaining aspect will be the
development of a "Teachers Guide" that can be used by local groups and
schools to provide educational instruction by identifying the natural
features of the greenway based on milepost delineation.
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
Recommended Action:
Accept the grant from the Kiwanis Club of Roanoke.
Authorize the City Manager to execute any necessary documents,subject
to them being approved as to form by the City Attorney, provide any
additional information, and to take any necessary 'actions in order to
obtain, accept, receive, implement, use, and administer such Grant.
Adopt the accompanying budget ordinance to establish a revenue
estimate in the amount of $10,000 and to appropriate the same amount
in an account to be established in the Grant Fund by the Director of
Finance.
Respectfully submitted,
Darlene L. B. cham
City Manager
DLB/ld
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Robert K.. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM09-00105
CITY OF ROANOKE .
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38485-061509 authorizing the City
Manager to designate the Council of Community Services to apply for and
administer an American Recovery and Reinvestment Act 2009
Strengthening Communities grant to provide funds for operation of the
Non-Profit Resource Center.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely, .
A~ Pl.'YrpW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
J~\)<.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38485-061509.
A RESOLUTION authorizing the City Manager to designate the Council of Community
Services to apply for and administer an American Recovery and Reinvestment Act (ARRA) 2009
Strengthening Communities grant to provide funds for operation of the Non-Profit Resource Center.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to designate the Council of Community
Services to apply for and administer an American Recovery and Reinvestment Act (ARRA) 2009
Strengthening Communities grant fund, HHS-2009-ACF-OCS-SN-0092, as more particularly set
forth in the letter dated June 15,2009, from the City Manager to this Council.
2. The City shall have no further responsibility with regard to this grant, and the grant
funds shall not come to or pass through the City.
ATTEST:
m''O'YjonnJ
City Clerk.
R-Strengthening Communities grant-2009.doc
1
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Proposal for American
Recovery and Reinvestment
Act (ARRA) of 2009 -
Strengthening
Communities Fund
Background:
The American Recovery and Reinvestment Act (ARRA) of 2009
Strengthening Communities stimulus funds are being made available to
State, Local, and Tribal governments or their designees. The purpose of
this grant program is to build the capacity of government offices (or their
authorized designee) that provide outreach to faith-based and
. community-based organizations and to assist nonprofit organizations in
addressing the broad economic recovery issues present in their
communities, including helping low-income individuals secure and retain
employment, earn higher wages, obtain better-quality jobs, and gain
greater access to State and Federal benefits and tax credits.
Considerations:
The Council of Community Services launched the Non-Profit Resource
Center in December, 2006, to address the problem of non profits having
limited access to technical assistance and support, and to help the
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
nonprofit organizations operate more efficiently. It is responsive to the
needs of local organizations and serves as an advocate for non profits to
increase the overall community's understanding of the critical roles
non profits play in addressing difficult social issues and problems. The
City has been very supportive of the Non-Profit Resource Center and the
services it provides to the nonprofits. The Council of Community Services
is respectfully requesting that the City designate the Co~mcil of
Community Services' Non-Profit Resource Center as the authorized
designee of the ARRA 2009 Strengthening Communities grant fund, HHS-
2009-ACF-OCS-SN-0092. Such designation is required by the grant.
If City Council authorizes the Council of Community Services to apply for
these funds, in an amount to be determined by the Council of Community
Services, the City will have no further involvement with this grant, and the
funds will not come to or pass through the City.
Recommendations:
Authorize the City Manager to designate the Council of Community
Services to apply for and administer the ARRA of 2009 Strengthening
Communities grant funds, HHS-2009-ACF-OCS-SN-0092. All documents
shall be approved as to form by the City Attorney.
Respectfully sub
~.
/
Darlene l. Bur ham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Asst. City Manager for Community Development
Jane R. Conlin, Director of Human Services
CM09-00096
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephom,: (540) 853-2541
. Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38487-061509 authorizing the City
Manager to execute Amendment No.2 to the 2007/2008 CDBG and HOME
Agreement with Blue Ridge Housing Development Corporation, Inc., dated
September 1, 2007, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
hi. ~OOYJ
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning, Building and Development
Frank E. Baratta, Budget Team Leader
;~
. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38487-061509.
A RESOLUTION authorizing the City Manager to execute Amendment No. 2 to the
200712008 CDBG and HOME Agreement with Blue Ridge Housing Development Corporation, Inc.,
dated September 1,2007, upon certain telIDS and conditions.
~
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf of the City to
execute and attest, respectively, Amendment No.2 to the 2007/2008 CDBG and HOME Agreement
with Blue Ridge Housing Development Corporation, Inc., dated September 1, 2007, relating to the
New Gilmer project, for the purpose of deobligating funds in the amount of $82,560, upon such
terms and conditions as are more particularly set forthin the City Manager's letter dated June 15,
2009, to City Council.
2. The form of such Amendment No.2, and any necessary amendments thereto, shall be
approved by the City Attorney.
ATTEST:
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City Clerk. I
R-CDBG-Blue Ridge Housing-New Gilmer-Amend2.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1I45
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:'
I am attaching .copy of Resolution No. 38486-061509 authorizing the City
Manager to execute Amendment No.1 to the 2006/2007 CDBG and HOME
Agreement with Blue Ridge Housing Development Corporation, Inc., dated
December 1, 2006, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15,2009.
Sincerely,
rn. dO)D~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget ,
Thomas N. Carr, Director, Planning, Building and Development
Frank E. Baratta, Budget Team Leader
,\O~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38486-061509.
A RESOLUTION authorizing the City Manager to execute Amendment No. 1 to the
2006/2007 CDBG and HOME Agreement with Blue Ridge Housing Development Corporation, Inc.,
dated December 1, 2006, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized on behalf ofthe City to
execute and attest, respectively, Amendment No.1 to the 2006/2007 CDBG and HOME Agreement
with Blue Ridge Housing Development Corporation, Inc., dated December 1, 2006, relating to the
Officer at Home II proj ect, for the purpose of deobligating funds in the amount of $1 06, 186, upon
such terms and conditions as are more particularly set forth in the City Manager's letter dated June
15,2009, to City Council.
2. The form of such Amendment No.1, and any necessary amendments thereto, shall be
approved by the City Attorney.
ATTEST:
~f:n:O"o\DOnJ
. City Clerk.. )
'.
R-CDBG-Blue Ridge Housing-HomeIl-Amendl.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Amendments to Blue Ridge
Housing Development Corp.
CDBG/HOME Agreements
Background:
Blue Ridge Housing Development Corporation ("BRH") continues to work with the
City to resolve the issues concerning the payment of program income due. While
a payment plan remains to be finalized and implemented, it is advantageous for
the City to keep current agreements with BRH in effect. Moreover, the City is
willing to assist BRH in its efforts to regain stability through resuming housing
development, with safeguards to ensure each housing unit initiated is completed
with some scaling back on the number of units to be produced. The scaling back
means that some funds currently encumbered will not be used and would become
available for other City projects.
Considerations:
In planning for the 2009-2010 period, City staff estimated the amount of BRH
funds to be freed up for use in other City projects. However, the specific projects
and actual amounts to be freed up have only recently been finalized so that formal
action could be taken. A total of $188,746 in Community Development Block
Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds is to be
deobligated, which exceeds the direct authority of the City Manager for amending
grant-funded agreements under the City Code, necessitating Council
authorization. The deobligations include $82,560 from the New Gilmer project
and $106,186 Officer at Home "project. The New Gilmer project has
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
development sites on the 200 to 400 blocks of Gilmer Avenue in Gainsboro and
will be reduced from 5 to 4 single family units. The Officer at Home II project was
to produce 2 single family units for sale to police officers, but will be concluded
with only 1 unit completed and sold. It should be noted that the Officer at Home
II project used HOME funds and, given the applicable federal regulations, required
police officers to meet low- and moderate-income criteria. No police officers were
able to qualify and the unit was marketed and ultimately sold to a member of the
general eligible population. While no additional units will be produced under the
Officer at Home II project, BRH is to produce 2 units under the Market-Rate Officer
at Home project, which is continuing and is using CDBG funds through a
regulatory option that is not subject to the low- and moderate-income limitations.
\
Recommended Action:
Authorize the City Manager to execute Amendment No.1 to the BRH Officer at
Home II Agreement, dated December 1, 2006, deobligating $106,186, and.
Amendment No.2 to the BRH New Gilmer Agreement, dated September 1, 2007,
deobligating $82,560, similar in form and content to the drafts attached to .this
report, and approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burc
City Manager
Attachments
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
CM09-00093.
AMENDMENT No.1
This Amendment No.1 is made and entered into this 29th day of May, 2009, by and between the City of
Roanoke (AGrantee@) and Blue Ridge Housing Development Corporation, Inc. ("Subgrantee").
W I TN E SSE T H:
WHEREAS, by Resolution No.3 7391-0511 06, the Council of the City of Roanoke, Virginia, ("Cou~cil")
approved the 2006-2007 Annual Update to the Consolidated Plan for submission to the U.S. Department of
Housing and Urban Development ("HUD"), including the Subgrantee's 2006-2007 activities to be assisted with
Community Development Block Grant ("CDBG") and HOME Investment Partnerships Program ("HOME")
funds; and
WHEREAS, by Resolution No. 37423-061906 and by Ordinance No. 37422-061906, Council accepted and
appropriated the 2006-2007 CDBG and HOME funds; and
WHEREAS, by Resolution No. 37646-121806, Council approved the eX'ecution of a sub grant agreement
("Agreement") between the Grantee and the Subgrantee;
NOW THEREFORE, the Grantee and the Sub grantee do mutually agree to this Amendment No.1, which
effects the following changes
1. The number of units to be produced under the Agreement shall be reduced from 2 to 1 by revising the
"Performance Factors" subsection under Section l.b., "Housing Development," which shall now read:
* * * * *
Performance Factors: It is expected that the Subgrantee shall complete and sell to eligible
buyers at least 1 single-family unit.
* * * * *
2. The period of the Agreement shall be changed to end December 31, 2009, or upon [mal acceptance by the
Grantee of all program income due, if any, whichever is later, by revising Section 1.f., "Period of this
Agreement," which shall now read:
* * * * *
f. Period of this Agreement - This Agreement shall be effective as of December 1,2006. In order to
account for the potential homebuyer initial lease period of up to 36 months, and, unless amended,
this Agreement shall end December 31, 2009, or upon [mal acceptance by the Grantee of all program
income, if any, due to the Grantee from the Subgrantee's rental and/or sale of the units developed
under this Agreement, whichever is later.
* * * * *
3. Funding provided for the Agreement shall be reduced by$106,186.00 from $222,320.00 to $116,134.00 in
accordance with the revised Attachment A, "2006/2007 BRHDC CDBG and HOME Agreement
Financial Accounts," included with this Amendment No.1.
The Agreement, dated December 1, 2006, shall remain unchanged in all other terms and provisions.
, .
Page 1 of 3 Pages
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.1 as of the day and
year hereinabove written:
ATTEST: FOR THE GRANTEE:
By By
Stephanie M. Moon, City Clerk Darlene L. Burcham, City Manager
ATTEST: FOR THE SUBGRANTEE:
By By
Carolyn H. Coles, Secretary Alvin Nash, President and CEO
APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM
Dept. of Planning, Building and Development Assistant City Attorney
APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney Director of Finance
Date
Account #
(See Attachment A)
(This space intentionally left blank.)
Page 2 of 3 Pages
Attachment A
2006/2007 BRHDC CDBG and HOME Agreement
Financial Accounts
Account # Description Project Delivery Operating Total
CDSG Funds:
35-G07-0nO-5368 Officer at Home 15,578 0 NA 15,578
35-G07-0nO-543I Officer at Home 0 10,992 NA 10,992
Total CDSG 15,578 10,992 NA 26,570
HOME Funds:
35-090-5364-5510 Officer at Home 8,223 NA 0 8,223
35-090-5364-5511 Officer at Home 0 NA 22,506 22,506
35-090-5364-5512 Officer at Home (CHDO Project) 52,646 NA 0 52,646
35-090-5364-5513 Officer at Home (CHDO Operating) 0 NA 6,189 6,189
Total HOME and HOME/CHDO 60,869 NA 28,695 89,564
Total CDSG and HOME (inc!. CHDO) 76,447 10,992 28,695 116,(34
(This space intentionally left blank.)
Page 3 of 3 Pages
AMENDMENT No.2
This Amendment No.2 is made and entered into this 29th day of May, 2009, by and between the City of
Roanoke (AGrantee@) and Blue Ridge Housing Development Corporation, Inc. ("Subgrantee").
WIT N E SSE T H:
WHEREAS, by Resolution No.3 7777 -051407, the Council of the City of Roanoke, Virginia, ("Council")
approved the 2007-2008 Annual Update to the Consolidated Plan for submission to the U.S. Department of
Housing and Urban Development ("HUD"), including the Sub grantee ' s 2007/2008 activities to be assisted with
Community Development Block Grant ("CDBG") and HOME Investment Partnerships Program ("HOME")
funds; and .
WHEREAS, by Resolution No. 37803-061807 and by Ordinance No. 37804-061807, Council accepted and
appropriated the 2007-2008 CDBG and HOME funds; and
WHEREAS, by Resolution No. 37906-091707, Council approved the execution of a sub grant agreement
("Agreement") between the Grantee and the Subgrantee; and
WHEREAS, in accordance with S 2-124 of the City Code, as amended, the City Manager is authorized to
execute amendments to sub grant agreements that do not change the net amount of grant funds involved by
more than twenty-five thousand dollars ($25,000.00), under which authority the Grantee and the Subgrantee
mutually agreed to Amendment No.1, extending the period of the Agreement to December 31,2009;
NOW THEREFORE, the Grantee and the Subgrantee do mutually agree to this Amendment No.2, which
effects the following changes
1. The number of units to be produced under the Agreement shall be reduced from 5 to 4 by revising Section
I.e., "Performance Expectations," subsection (2), "Specific Quantifiable Objectives," which shall now
read:
* * * .* *
(2) Specific Quantifiable Objectives: It is expected that this projectwill achieve the following:
· By March 31, 2010, it is expected that the Subgrantee shall complete at least 4 single-family
units.
· By June 30, 2010, it is expected that the Subgrantee shall complete the sale of all 4 single-
family units to eligible buyers as described below.
* * * * *
2. The period of the Agreement shall be extended to June 30, 2010, by revising Section l.f., "Period of this
Agreement," which shall now read:
* * * * *
f. Period of this Agreement- This Agreement shall be effective as of September 1, 2007, and, unless
amended, shall end June 30, 2010.
* * * * *
Page 1 of3 Pages
3. Funding provided for the Agreement shall be reduced by$82,560.00 from ~470,707.00 to $388,147.00 in
accordance with the revised Attachment A, "2007/2008 BRHDC CDBG and HOME Agreement
Financial Accounts," included with this Amendment No.2
The Agreement, dated September 1,2007, and Amendment No.1, dated December 31,2008, shall
remain unchanged in all other terms and provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.2 as of the day and
year hereinabove written:
ATTEST: FOR THE GRANTEE:
By By
Stephanie M. Moon, City Clerk Darlene L. Burcham, City Manager
ATTEST: FOR THE SUBGRANTEE:
By By
Carolyn H. Coles, Secretary Alvin Nash, President and CEO
APPROVED AS TO CDBG/HOME ELIGIBILITY APPROVED AS TO FORM
Dept. of Planning, Building and Development Assistant pty Attorney
APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT
CERTIFIED
Assistant City Attorney Director of Finance
Date
Account #
(See Attachment A)
Page 2 of 3 Pages
Attachment A
2007/2008 BRHDC CDBG and HOME Agreement
Financial Accounts
Account # Description Project Delivery Operating Total
CDBG Funds:
35-G08-0820-5485 New Gilmer Project 18,000 0 NA 18,000
35-G08-0820-5492 New Gihner Project 0 17,000 NA 17,000
Total CDBG 18,000 17,000 NA 35,000
HOME Funds:
35-090-5366-5492 New Gihner Project (CHDO Project) 101,293 NA 0 IOJ ,293
35-090-5366~5493 New Gilmer Project (CHDO Operating) 0 NA 15,129 15,129
35-090-5366-5494 New Gihner Project 209,805 NA 0 209,805
35-090-5366-5495 New Gihner Project 0 NA 26,920 26,920
Total HOME and HOME/CHDO 311,098 NA 42,049 353,147
Total CDBG and HOME (incl. CHDO) 329,098 17,000 42,049 388,147
(This space intentionally left blank.)
Page 3 of3 Pages
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38488-061509 establishing and
approving an increase to the monthly pass price for the Greater Roanoke
Transit Company (GRTC), d/b/a Valley Metro, service for people with
disabilities under the Specialized Transit Arranged Ride (STAR) Program;
and authorizing the City Manager to take any necessary action to
accomplish the implementation, administration, and enforcement of such-
monthly pass price increase.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
~ hi. OO)blW
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247,
Roanoke, Virginia 24032
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Gary E. Tegenkamp, Assistant General Counsel, GRTC
p,-r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of JUne, 2009.
No. 38488-061509.
A RESOLUTION establishing and approving an increase to the monthly pass price for
the Greater Roanoke Transit Company (GRTC), dba Valley Metro, service for people with
disabilities under the Specialized Transit Arranged Ride (STAR) Program; and authorizing the
City Manager to take any necessary action to accomplish the implementation, administration,
and enforcement of such monthly pass price increase.
WHEREAS, the GRTC Board of Directors has approved and adopted an increased
monthly pass price for GRTC's service for the STAR Program from $84.00 per month to $96.00
per month as set forth in the City Manager's letter dated June 15,2009, to this Council; and
WHEREAS, GRTC has requested that City Council establish and approve such increased
monthly pass price pursuant to Section 34-22 (a) of the Code of the City of Roanoke.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council hereby establishes and approves the increased monthly pass price for
GRTC service for the STAR Program as set forth above from $84.00 per month to $96.00 per
month that was approved and adopted by the GR TC Board of Directors, all as set forth in the
City Manager's letter dated June 15, 2009, such increased monthly pass price to be effective on
July 6,2009.
2. The City Manager is hereby authorized to take any necessary action to accomplish
the implementation, administration, and enforcement of such monthly pass price increase.
R-GRTC Star pass increase-2009.doc
3. The City Clerk is directed to certify a copy of this Resolution to the General
Manager ofGRTC.
ATTEST:
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City Clerk. \,', \
R-GRTC Star pass increase-2009.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Proposed STAR Service Fare
Change
Background:
As required by Section 34-22(a) of the Code of the City of Roanoke, the Greater
Roanoke Transit Company (GRTC) has requested that City Council concur in the
adoption of a new monthly rate for the Specialized Transit Arranged Ride (STAR)
program. The STAR program is a service that supports people with disabilities.
The current monthly pass is $84.00, GRTC is recommending an increase to
$96.00 per month.
The STAR monthly pass program affords each rider an unlimited number of
rides each month. The proposed change in the price of the STAR monthly pass
from $84 to $96 is a 14% increase. Based on the Americans with Disabilities
Act (ADA) regulatory limit of $3.00 per one way trip charge for service, the
value of the $96 pass equates to 32 one-way trips per month. Assuming a
STAR passenger will take one round trip per day, the pass will pay for itself at
the end of 16 days. This proposed fare increase is consistent with FTA fare
guidelines. These guidelines do not require a discounted pass program.
A public hearing to receive comments on the proposed STAR monthly pass fare
change was held by GRTC on June 10, 2009 at 4:30 p.m. and 6:30 p.m. The
results of those public meetings were transmitted to the GRTC Board of
Directors for their June 1 5, 2009 Board meeting.
Honorable Mayor and Members of City CounCil
June 15, 2009
Page 2
Recommendation:
Approve the recommended STAR service monthly pass price increase from $84
to $96 per month, effective July 6, 2009, as set forth above.
Respectfully submitted,
Darlene L. Burcham
City Manager ;
DLB:jb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
Carl Palmer, General Manager of Valley Metro
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
June 16, 2009
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELlA T, WEBB
Assistant Deputy City Clerk
I am attaching copy of Budget Ordinance No. 38489-061509 appropriating
funds from the Economic and Community Development Reserve for the
Enterprise Zone Projects, and amending and reordaining certain sections of
the 2009-2010 Capital Projects Fund Appropriations.
The abover'eferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15,2009, and is in full
force and effect upon its passage.
SMM:ew
Attach ment
n,'1'Y)OIW
Stephanie M. Moon, CMC
City Clerk
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Lindsay Hurt, Economic Development Specialist
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38489-061509.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve for the Enterprise Zone Projects, amending and reordaining certain
sections of the 2009-2010 Capital Projects Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Fund Balance
Economic and Community Development
Reserve - Unappropriated
08-310-9736-9003
08-310-9630-9003 .
08-3365
$ 200,000
50,000
( 250,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
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City ClerK. ',i
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Appropriation of FY 2009-2010
Funds for Enterprise Zone
Background:
A revised Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise
Zone is a geographically defined area designated by the Governor. The state
and local government enter into a partnership to encourage business
expansion and recruitment by offering both state and local incentives. The
City of Roanoke has two main zone boundaries, Zone One A and Zone Two.
Zone One A has one subzone and Zone Two has two additional subzone
boundaries. The main difference between the zones is that the building
facade grant is available only in Zone One A and its subzone, which
incorporates the older industrial areas in the core of the City and downtown,
and the maximum caps differ slightly for certain fee rebates and
programmatic incentives. There is a Parking Lot grant which is exclusive to
Zone Two. This grant provides incentives to businesses to pave gravel
parking lots that have a direct connection to a City storm water detention
pond in order to decrease ongoing, long-term maintenance of these facilities.
Consideration:
A requirement of designation is that the City of Roanoke offer certain local
incentives. These incentives were set forth in the original application and
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
subsequent amendments approved by City Council. In order for the City of
Roanoke to continue to offer the local incentives as set forth in, the
designation application and subsequent amendments, an annual
appropriation of funds is needed. Based on funds remaining from previous
appropriations, additional funding in the amount of $250,000 is required for
related grants for Fiscal Year 2009-2010. The building facade improvement
program has become a very popular and useful tool in Enterprise Zone One A
over the past several years. As of April, in Fiscal Year 2008-2009, $239,959
in facade grant payments leveraged approximately $843,844 in additional
estimated private investment in building facade improvements. In many
cases, these facade improvements are part of overall building rehabilitation
projects which result in additional real property investment. To address
anticipated demand for the program in Fiscal Year 2009-2010, based on
historic utilization, an appropriation of $200,000 is needed. In addition, an
appropriation of $ 50,000 is needed to support the refunding of various
development and building permit fees of eligible projects undertaken in the
Enterprise Zone anticipated to be applied for during FY201 O.
Recommendation:
Adopt the accompanying budget ordinance appropriating $250,000 from the
Economic and Community Development Reserve to the following accounts:
'08-310-9736-9003 (Enterprise Zone Facade Grants)
08-310-9630-9003 (Enterprise Zone Rebates)
$200,000
$ 50,000
Respectfully submitted,
Darlene L. Bu cham
City Manage
DLB: rbl
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Lindsay Hurt, Economic Development Specialist
CM09-00095
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38490-061509 appropriating
funds from the Commonwealth and to transfer funds from the Department
of Social Services to the Comprehensive Services Act, and amending and
reordaining certain sections of the 2008-2009 General Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15,2009, and is in full
force and effect upon its passage.
Sincerely,
~o~~r;ttV
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management'and Budget
Jane R. Conlin, Director, Human/Social Services
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38490-061509.
AN ORDINANCE to appropriate funding from the Commonwealth and to transfer funding
from the Department of Social Services to the Comprehensive Services Act, amending and
reordaining certain sections of the 2008-2009 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2008-2009 General Fund Appropriations be, and the same are hereby, amended and reordained to
read and provide as follows, in part:
Appropriations
Fleet Capital Billing
Burial Expenses
Auxiliary Grant Program
General Relief
Emergency Relief
Purchased Services
TFC Non-IVE Children
Fees for Professional Services
01-530-4210-7027
01-630-1270-2301
01-630-5313-3120
01-630-5313-3125
01-630-5314-3145
01-630-5316-3160
01-630-5410-4606
01-630-5411-2010
$ (30,000)
(2,000)
(20,000)
(3,750)
(30,000)
(13,950)
350,000
(5,300)
Revenues
CSA-State Supplemental
01-110-1234-0692
245,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
AT~TEST:"", ,/
, (Vi';
. " (, ;'. ~lJYL/
. City Clerk",: . I
\
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June 15,2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Additional Funding for the
Comprehensive Services Act
Background:
The Comprehensive Services Act (CSA) which was established in 1993 provides
out-of-home services to troubled and at-risk youth and their families through a
collaborative system of state and local agencies, parents, and private sector
providers. These services include mandated foster care, certain special
education services, and foster care prevention. CSA also provides services to
certain targeted non-mandated populations.
Considerations:
CSA expenditures are projected at $14,850,000 for FY 2009. Based on this
projection, expenditures will exceed the current CSA FY 2009 appropriation of
$14,500,000 by $350,000. The additional funding anticipated from the
Commonwealth of Virginia for CSA is $245,000, therefore, additional local
funding in the amount of $105,000 is required. CSA is mandated to provide
sum-sufficient funding for children in or at risk of foster care and children in
special education. The CSA program serves more than 400 families per year.
The increase in costs is attributed to an increase in rates for services and
decreased Medicaid funding from the State for some services.
Honorable Mayor and Members of City Council
June 15, 2009
Pag e 2
J
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate
from the Commonwealth of Virginia in the amount of $245,000 for the
Comprehensive Services Act program.
Transfer funding in the amount of $105,000 from the following accounts:
01-630-1270-2301 (Burial Expenses)
01-630-5313-3120 (Auxiliary Grant)
01-630-5313-3125 (General Relief)
01-630-5314-3145 (Emergency Relief)
01-630-5316-3160 (Purchased Services)
01-630-5411-2010 .(Fees for Professional Services
01-530-4210-7027 (Fleet Capital)
2,000
20,000
3,750
30,000
13,950
5,300
30,000
Appropriate/transfer funding in the amount of $350,000 to the following
account:
01-630-5410-4606 (TFC Non-IVE Children)
350,000
Respectfully submitted,
Darlene L. Bur ham
City Manager
c:
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
. /
('
CM09-00102
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC yroanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 16, 2009
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
I am attaching copy of Ordinance No. 38491-061509 to readopt and
reenact the Code of City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~h7. PJd~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
A. L. Gaskins, Chief of Police
Cecelia R. Webb, Assistant Deputy City Clerk
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida
32316 (electronic version)
tl~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38491-061509.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as
amended; and dispensing with the second reading by title of this ordinance.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and
enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as the "City Code");
WHEREAS, such Code, as amended, contains certain provisions which incorporate by
reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the Acts
of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire ofthis Council that those provisions of the City Code which
adopt by reference State Code provisions shall be fully consistent with enactments of the most
recent Session ofthe General Assembly.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code ofthe City of Roanoke (1979), as amended, a copy of which is on file in the
City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and
reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be mown as
the Code ofthe City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by reference in
the City Code, Council recognizes any amendments made to such sections or provisions of the
State Code by the most recent Session ofthe General Assembly and hereby expresses the intent and
, ordains that such amendments to sections or provisions ofthe State Code incorporated by reference
in the City Code shall be included in the City Code verbatim as enacted by the most recent Session
of the General Assembly.
3. Any reference in the City Code to any section, article or chapter from former Titles of
the State Code shall be deemed and construed to apply to the successor section, article or chapter of
the State Code, comparable sections being set out in Tables of Comparable Sections for certain
Repealed and Revised Titles published in Volume 10.
4. Pursuant to Section 12 of the City Charter, the second reading ofthis ordinance by
title is hereby dispensed with.
ATTEST:
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City Clerk. [
I .,
K:\Mea~lIre~\Yearlv M"a<lIT"o\200R\r"annnt "itv "nn" 70011 nn"
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY AlTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityatty@roanokeva.gov
June 15,2009
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHERP.FERGUSON
ASSISTANT CITY AlTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mayor Bowers and Council Members:
Since 1982, City Council has reenacted and recodified the City Code on an annual basis in
orqer to properly incorporate in the Code amendments made by the General Assembly at the
previous Session to State statutes that are incorporated by reference in the City Code. This procedure
ensures that the ordinances codified in our Code incorporate the most recent amendments to State
law.
Incorporation by reference is frequently utilized in local codes to preclude having to set out
lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local
ordinances are always consistent with the State law as is generally required.
The procedure whereby a local governing body incorporates State statutes by reference after
action of the General Assembly has been approved by the Attorney General. See Report of the
Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to
readopt and reenact the Code of the City of Roanoke (1979), as amended. Ifthe attached ordinance
is not adopted, City Code sections incorporating provisions of the State Code amended at the. last
Session of the General Assembly may not be deemed to include the recent amendments and may be
impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these
City Code sections.
Sincerely yours,
u~ M.~
William M. Hackworth
City Attorney
WMH:lsc
Attachment
c: Darlene L. Burcham, City Manager
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. "Joe" Gaskins, Chief of Police
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
. Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 16, 2009 -
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
I am attaching copy of Ordinance No. 38492-061509 amending Section
32-103.23, Requirements, of Article II, Real Estate Taxes Generally,
Division 9, Tax Rate for Certain Energy-Efficient Buildings. Chapter 32,
Taxation, Code of the City of Roanoke (1979), in order to conform it with
changes in the'Code of Virginia.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15,2009, and is in full
force and effect on July 1, 2009.
Sincerely,
~fh.~w
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
..J
William M. Hackworth
June 16, 2009
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida
32316 (electronic version)
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Raymond F. Leven, Office of the Magistrate
Lora A. Wilson, Law Librarian
Susan S. Lower, Director, Real Estate Valuation
Cecelia T. Webb, Assistant Deputy City Clerk
f\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38492-061509.
AN ORDINANCE amending Section 32-103.23, Requirements, of Article II,
Real Estate Taxes Generally, Division 9, Tax Rate for Certain Energy-Efficient
Buildings, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), in order
to conform it with changes in the Code of Virginia that are effective July 1, 2009;
providing for an effective date; and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 32-103.23, Requirements, of Article II, Real Estate Taxes
Generally, Division 9, Tax Rate for Certain Energy-Efficient Buildings, of Chapter 32,
Taxation, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained. to read and provide as follows:
932-103.23. Requirements.
The special tax rate provided by this division shall be granted to applicants
meeting the following requirements:
(1) The title to the property for which it is claimed is held, or partially
held, by the person claiming the exemption.
(2) As required by section 58.1-3221.2, Code oJ Virginia, the applicant
. shall submit a certification that the building has been determined to be an
~nergy-efficient building. If the certification is that the building exceeds the
energy standards provided by the Virginia Uniform Statewide Building
Code by thirty (30) percent, the certification. shall be by a qualified
liceu3cdarchitect, professional engineer or licensed contractor who is not
related to the applicant, which licensed engineer or contractor shall certify to
the applicant that he or she has the qualifications to provide such
certification. If the certification is that the building is certified under one of
the programs in clauses (i) through (iv) of section 58.1-3221.2.C., Code of
K:\Measures\Code Amendment Chapter 32 Taxation Section 32-103.23.docdoc
1
Virginia, then the applicant may (a) submit evidence that the building meets
or exceeds the performance standards or guidelines of the program, or (b) a
qualified, architect or licensed professional engineer designated by the city
shall determine, at the expense of the applicant, whether the building meets
. or exceeds the performance standards or guidelines under any program
described in clauses (i) through (iv) of"section 58.1-3221.2.C., Code of
Virginia.
2. This ordinance shall take effect July 1, 2009.
3. Pursll;ant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is dispensed with.
ATTEST
~7vJ.wtO>u
City qfer;k.
K:\Measures\Code Amendment Chapter 32 Taxation Section 32-103.23.docdoc
2
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE. VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATIURNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityally@roanokeva.gov
TIMOTBYR. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
BEAmER P. FERGUSON
ASSISTANTCITY ATIURNEYS
June 15,2009
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Special Tax Rate for Certain Energy Efficient Buildings
Dear Mayor Bowers and Council Members:
During the last session of the General Assembly, 958.1-3221.2, Code of Virginia, which
authorizes localities to establish special tax rates for certain energy efficient buildings, was
amended. This necessitates that the City's ordinance adopted pursuant to this legislation, set out
in 932-103.23 of the City Code, be amended to conform with the State enabling legislation. The
amendment pertains to who is eligible to certify that eligible buildings meet the standards for the
special tax rate. An ordinance amending 932-103.23 of the City Code to conform it to the
enabling legislation is attached for your consideration.
Please let me know if you have any questions about his matter.
With kindest personal regards, I am
Sincerely yours,
()~ ~.~
William M. Hackworth
City Attorney
WMH/lsc
c: Darlene L. Burcham, City Manager
Ann Shawver, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
CECELIA T. WEBB
Assistant Deputy City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38493-061509 appropriating
funds from the Federal Government, Commonwealth of Virginia, local match,
fees, and Roanoke Redevelopment and Housing Authority for various
educational programs and amending and reordaining certain sections of the
2008-2009 School Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
:i:::~~
City Clerk
SM M: ew
Attachment
pc: Cindy H. Poulton, Clerk, Roanoke City Public Schools, P. O. Box 13145,
Roanoke, Virginia 24031
Glenda Edwards, Executive Director, Roanoke Redevelopment & Housing
Authority, P. O. Box 6359, Roanoke, Virginia 24017
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38493-061509.
AN ORDINANCE to appropriate funding from the Federal government,
Commonwealth of Virgina, local match, fees, and Roanoke Redevelopment and
Housing Authority for various educational programs amending and reordaining certain
sections of the 2008-2009 School Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
-
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2008-2009 School Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Instructional Supervisor
Retiree Health Credit
Social Security
Virginia Retirement System
Health/Dental
Group Life Insurance
Mileage
T ravel Conventions/Education
Instructional Supplies
Technical Hardware
Capital Equipment
Capital Data Processing
Instructional Supervisor
Retiree Health Credit
Social Security
Virginia Retirement System
Health/Dental
Group Life Insurance
Mileage
Travel Conventions/Education
Instructional Supplies
Technical Hardware
Capital Data Processing
Supplemental Pay
Supplemental Pay
Social Security
Social Security
Mileage
Mileage
Travel Conventions/Education
Travel Conventions/Education
Parent Involvement
Parent Involvement
Instructional Supplies
302-110-0000-0320-157C-61100-41124-2-01
302-110-0000-0320-157C-61100-42200-2-01
302-11 0-0000-0320-157C-611 00-42201-2-01
302-11 0-0000-0320-157C-611 00-42202-2-01
302-11 0-0000-0320-157C-611 00-42204-2-01
302-110-0000-0320-157C-61100-42205-2-01
302-11 0-0000-0320-157C-611 00-45551-2-01
302-110-0000-0320-1570-61100-45554-2-01
302-110-0000-0320-1570-61100-46630-2-01
302-110-0000-0320-157C-61100-46650-2-01
302-110-0000-0320-1570-61100-48821-2-01
302-110-0000-0320-1570-61100-48826-2-01
302-110-0000-0430-1570-61100-41124-2-01
302-110-0000-0430-1570-61100-42200-2-01
302-110-0000-0430-1570-61100-42201-2-01
302-110-0000-0430-1570-61100-42202-2-01
302-110-0000-0430-1570-61100-42204-2-01
302-110-0000-0430-1570-61100-42205-2-01
302-110-0000-0430-1570-61100-45551-2-01
302-110-0000-0430-1570-61100-45554-2-01
302-110-0000-0430-1570-61100-46630-2-01
302-110-0000-0430-1570-61100-46650-2-01
302-110-0000-0430-1570-61100-48826-2-01
302-110-1302-0280-1570-61100-41129-3-01
302-110-1305-0280-1570-61100-41129-3-01
302-110-1302-0280-1570-61100-42201-3-01
302-110-1305-0280-1570-61100-42201-3-01
302-110-1302-0280-1570-61100-45551-3-01
302-110-1305-0280-1570-61100-45551-3-01
302-110-1302-0280-1570-61100-45"554-3-01
302-110-1305-0280-1570-61100-45554-3-01
302-110-1302-0280-1570-61100-45585-3-01
302-110-1305-0280-1570-61100-45585-3-01
302-110-1302-0280-1570-6.1100-46630-3-01
$ 29,800
322
2,280
4,115
2,731
244
1,000
3,6.31
4,757
11,000
25,000
20,000
29,800
322
2,280
4,115
2,731
244
1,000
5,000
9,388
17,500
32,500
24,385
24,385
1,865
1,865
1,250
1,250
7,029
7,029
7,500
7,500
5,411
Instructional Supplies
Capital Data Processing
Capital Data Processing
Teachers
Instructional Staff
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
Contracted Services
Instructional Staff
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
Instructional Supplies
Travel
Teachers
Custodial
Retiree Health Credit
Social Security
Virginia Retirement System
Health/Dental
Group Life Insurance
Instructional Supplies
Instructional Supplies
Instructional Supplies
Revenues
Federal Grant Receipts
Other Agency Receipts
State Grant Receipts
State Grant Receipts
State Grant Receipts
Federal Grant Receipts
State Revenue
Participating School Division
Fees
Local Match
State Grant Receipts
Federal Grant Funds
302-110-1305-0280-157C-61100-46630-3-01
302-11 0-1302-0280-157C-611 00-48826-3-01
302-110-1305-0280-157C-61100-48826-3-01
302-160-0000-1304-1 01 C-611 00-41121-9-07
302-191-0000-0553-325C-61100-41121-3-02
302-191-0000-0553-325C-61100-42200-3-02
302-191-0000-0553-325C-61100-42201-3-02
302-191-0000-0553-325C,.61100-42202-3-02
302-191-0000-0553-325C-61100-42205-3-02
302-191-0000-0553-325C-61100-43311-3-02
302-170-3000-1160-304C-61100-41121-3-03
302-170-3000-1160-304C-61100-42200-3-03
302-170-3000-1160-304C-61100-42201-3-03
302-170-3000-1160-304C-61100-42202-3-03
302-170-3000-1160-304C-61100-42205-3-03
302-120-0000-1 000-305C-611 00-46614-9-09
302-110-0000-1070-1348-61100-45551-3-09
302 -180-0000-1170-313C-611 00-41121-3-04
302-250-0000-1170-313C-64200-41192-3-00
302-180-0000-1170-313C-61100-42200-3-04
302-180-0000-1170-313C-61100-42201-3-04
302-180-0000-1170-313C-61100-42202-3-04
302-180-0000-1170-313C-61100-42204-3-04
302-180-0000-1170-313C-61100-42205-3-04
302-110-0000-1 070-316C-611 00-46614-3-09
302-110-1303-0000-1378-61100-46614-2-01
302-110-1303-0000-1378-61100-46614-3-01
5,411
5,000
5,000
8,078
9,470
102
724
1,308
81
5,000
13,955
151
1,068
1,927
120
769
5,000
45,000
25,000
4,000
5,000
5,000
10,000
3,377
2,738
404
78
302-000-0000-0000-157C-00000-38010-0-00
302-000-0000-0000-101 C-00000-33808-0-00
302-000-0000-0000-325C-00000-32272-0-00
302-000-0000-0000-304C-00000-32400-0-00
302-000-0000-0000-305C-00000-32220-0-00
302-000-0000-0000-1348-00000-38013-0-00
302-000-0000-0000-313C-00000-32229-0-00
302-000-0000-0000-313C-00000-33802-0-00
314,640
8,078
16,686
17,220
769
5,000
59,730
56,921
302-000-0000-0000-313C-00000-34588-0-00
302-000-0000-0000-316C-00000-32220-0-00
302-000-0000-0000-1378-00000-38365-0-00
(19,274)
2,738
482
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
\ ' .!
". i
ATTEST:
~~IY].~W
City Clerk.
June 15, 2009
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on June 9, 2009, the Board
respectfully requests City Council approve the following appropriations,
which impact the Schools 2008-09 budget:
. $314,639.70 for Title I School Improvement 1003 (g) 2009
. $8,077.50 for Adult Basic Education 2009
. $16,686.00 for'Alternative Education 2009
. $17,220.00 for Apprenticeship 2009
. $769.36 for Care Connection Clinic 2009
. $5,000.00 for Detention Center Reading Program 2009
. $97,377.00 for Governor's School 2009
. $2,738.09 for Juvenile Detention Center 2009
. $481.72 for Title III-A Limited English Proficient 2008
The School Board thanks you for your approval of the appropriation requests.
Sincerely,
~+r.P~
Cindy H.!oulton, Clerk
pc: David B. Carson
Rita D. Bishop
Curtis D. Baker
Margaret A. Lindsey
William M. Hackworth
Ann H. Shawver
Yen Ha (with accounting details)
Darlene L. Burcham
'- '.
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
II:I~
m-LI
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students, Strong Schools. Strong City.
School Board
Dav;d B. Carson
Chairman
Jason E. B;ngham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. B;shop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Hono.rable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: School Board Appropriation Request
As a result of official School Board action on June 9, 2009, the Board respectfully
requests City Council approve the following appropriations which impact the Schools
2008-09 budget:
. $314,640 for Title I School Improvement 1003 (g) 2009
. $8,078 for Adult Basic Education 2009
. $16,686 for Alternative Education 2009
. $17,220 for Apprenticeship 2009
· $769 for Care Connection Clinic 2009
· $5,000 for Detention Center Reading Program 2009
. $97,377 for Governor's School 2009
· $2,738 for Juvenile Detention Center 2009
. $482 for Title III-A Limited English Proficient 2008
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined.
Sincerely,
/(f{)~~
Ann H. Shawver
Director of Finance
Attachments
Honorable Mayor and Members of Council
June 15, 2009
Page 2
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis D. Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145'
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
David B. Carson, Chai r
Roanoke City School Board
3037 Carolina Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Carson:
I am attaching copy of Resolution No. 38494-061509 authorizing the
School Board to renew a loan agreement with Wachovia Bank, National
Association, for the purpose of renewing the $10,000,000.00 line of credit
with Wachovia Bank, National Association, entered into by the School
Board, as authorized by City Council's Resolution No. 38153-070708, and
to extend the renewal through July 8, 2010.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009.
Sincerely,
~ hl. :1DOYV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
David B. Carson
June 16, 2009
Page 2
pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031
The Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
"'~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 384944061509~<
A RESOLUTION authorizing the School Board to renew a loan agreement with Wachovia
Bank, National Association, for the purpose of renewing the $10,000,000 line of credit with
Wachovia Bank, National Association, entered into by the School Board, as authorized by City
Council's Resolution No. 38153-070708, and to extend the renewal through July 8,2010.
WHEREAS, the School Board has managed its own financial system separate arid apart from
the City of Roanoke since July 1, 2008;
WHEREAS, as a consequence of managing its own financial system the School Board needs
to maintain its own bank accounts; and
WHEREAS, a line of credit has helped to ensure that the School Board does not overdraft
any of its accounts.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board is hereby authorized to renew a loan agreement with Wachovia
Bank, National Association, in accordance with Virginia Code 922.1-110 for the purpose of
renewing the $10,000,000 line of credit with Wachovia Bank, National Association, entered into by
the School Board pursuant to Resolution No. 38153-070708, and to extend the renewal through July
8, 2010, as more particularly described in the letter of the Director of Finance to Council dated June
15, 2009. Such agreement, as well as any other necessary and appropriate documents, shall be in a
form approved by the City Attorney.
r-Renewal of School Board line of credit-6-15-09.doc
1
2.. . The maximum total amount of the temporary loans that the School Board is
authorized to secure is $10,000,000, which amount is less that the maximum amount allowed by
Virginia Code 9 22.1-11 O.
ATTEST:
. (
~~'.'."';:.
.. ," i~i:"~;",)
C i. '\JlJYV
City Clerk: ,
\
r-Renewal of School Board line of credit-6-] 5-09.doc
2 ,
June 15, 2009
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on June 9, 2009, the Board
respectfully requests City Council take the following action at its
upcoming meeting:
Approve the Schools' renewal of the $10,000,000 line of credit
facility with Wachovia Bank, National Association. This line is set
to expire July 9, 2009 and the School Board requests your approval
of the line's renewal through July 8, 2010.
A copy of the resolution adopted by the School Board is enclosed. The
School Board thanks you for your approval of the line of credit renewal.
Sincerely,
~-tt.P~
Cindy H. joulton, Clerk
pc: David B. Carson
Rita D. Bishop
Curtis D. Baker
Margaret A. Lindsey
William M. Hackworth
Darlene L. Burcham
Ann H. Shawver
Yen Ha
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
PRESENTED:
ADOPTED: 0 V -oq - oq
RESOLUTION
A RESOLUTION AUTHORIZING THE SUPERINTENDENT TO RENEW ITS
TEMPORARY LOAN AGREEMENT WITH W ACHOVIA BANK, NATIONAL ASSOCIATION
FOR THE PURPOSES OF ISSUANCE OF A LINE OF CREDIT FOR OVERDRAFT PROTECTION.
WHEREAS, the School Board manages its own financial system and accounts separate and
apart from the City of Roanoke;
WHEREAS, the City Treasurer has recommended that the School Board have a line of credit to
ensure that the school division does not overdraft any of its accounts; and
WHEREAS, the School Division needs to renew its temporary loan agreement with Wachovia
Bank in order to maintain a line of credit for overdraft protection for the Division's accounts.
THEREFORE BE IT RESOLVED by the School Board of the City of Roanoke that:
I. The Superintendent is hereby authorized, for and on behalf of the School Board, to
execute temporary loan agreements with Wachovia Bank, National Association in accordance with
Virginia Code g22.I-I1O for the purpose of securing one or more lines of credit in the name of the
School Board to secure overdraft protection. Such temporary loan agreements as well as any other
necessary and appropriate documents shall be in a form approved by the City Attorney.
2. The maximum total amount of the temporary loans that the Superintendent is authorized
to secure for the overdraft protection is $10,000,000, which amount is less that the maximum amount
allowed by Virginia Code g 22.1-110.
3. Any amount drawn under such line of credit shall be paid to Wachovia Bank, National
Association, no later than three months after such amount is so drawn or charged.
ATTEST:
~~.PO~
CLERK
Approved as to
Form and Legal Sufficiency:
Timothy R. Spencer, Esq.
Assistant City Attorney
IR
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
June 15,2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: School Board Request for Renewal of Line of Credit
As a result of official School Board action on June 9, 2009, the Board respectfully
requests City Council approve the Schools' renewal of the $10,000,000 line of credit
facility with Wachovia Bank, National Association (a Wells Fargo company), in
accordance with Virginia Code 922.1-110. This credit line will expire July 9, 2009, and
the School Board requests City Council's approval of the line's renewal through July 8,
2010.
We recommend that you concur with this report of the School Board and adopt the
accompanying resolution authorizing the School Board to renew a loan agreement with
Wachovia Bank, National Association (a Wells Fargo company), for the purpose of
renewing the $1 0,000,000 line of credit.
Sincerely,
~~
Ann H. Shawver
Director of Finance
c: Honorable Evelyn W. Powers, City Treasurer
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis D. Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 ChurchAvenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
Ms. Vickie H. Bibee
3465 Peak wood Drive, S. w~
Roanoke, Virginia 24014
Dear Ms. Bibee:
I am enclosing copy of Resolution No. 38496-061509 appointing you as a
Director on the Board of Directors of the Economic Development Authority of
the City of Roanoke to fill the unexpired term of S. Deborah Oyler ending
October 20, 2009.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
amended, I am required to furnish members of the Economic Development
Authority with a Financial Disclosure Form. State Code provisions require that
all disclosures must be filed and maintained as a matter of public record for a
period of five years in the Office of the Clerk of the governin bod
;1 e t!liiLe l!.I ml~telisjil .
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Ms. Vickie H. Bibee
June 16, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Director of
the Economic Development Authority.
Sincerely,
In. h]DMJ
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Harwell M. Darby, Jr., Assistant Secretary, Economic Development
Authority of the City of Roanoke, Glenn, Feldmann, ~a~and Goodlatte,
P. O. Box 2887, Roanoke, Virginia 24001~ w/~
Lindsay C. Hurt, Economic Development Specialist .
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fifteenth day of June 2009,
VICKIE H. BIBEE was appointed as a Director on the Board of Directors of the
Economic Development Authority of the City of Roanoke to fill the unexpired
term of S. Deborah Oyler, ending October 20, 2009.
Given under my hand and the Seal of the City of Roanoke this sixteenth
day of June 2009.
f I>>/r; J,0
City Clerk
~
.?
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
. No. 38496-061509.
A RESOLUTION appointing a Director of the Economic Development Authority of the City
of Roanoke to fill the remaining portion of an unexpired four (4) year term on its Board of Directors.
WHEREAS, the Council is advised that S. Deborah Oyler, a Director of the. Economic
Development Authority of the City of Roanoke, Virginia, resigned effective May 4,2009, from a
position the term of which is to expire October 20,2009, and the vacancy has not been filled; and
WHEREAS, S15.2-4904, Code of Virginia (1950), as amended, provides that appointments
made by the governing body of such Directors shall, after initial appointment, be made for terms of
four (4) years, except appointments to fill vacancies which shall be for the remainder of the
unexpired term.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Vickie H.
Bibee is hereby appointed as a Director on the Board of Directors of the Economic Development
Authority ofthe City of Roanoke, Virginia, to fill the remaining portion ofthe four (4) year term of
S. Deborah Oyler which commenced on October 21,2005, and will expire on October 20, 2009.
ATTEST:
.c. In
.,!, IY;
.. .',' .. . 'I dYlJ
i(: '~ity Clerk. '
K:\Measures\EDA appointment for unexpired term berry.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA R. WEBB
Assistant Deputy City Clerk
June 16, 2009
Mr. John P. Bradshaw, Jr.
3132 Burnleigh Road, S. W.
Roanoke, Virginia
Dear Mr. Bradshaw:
At a regular meeting of the Council of the City of Roanoke held on Monday,
June 15, 2009, you were appointed as a City representative to the Board of
Directors, Western Virginia Water Authority to fill the unexpired term of M.
Rupert Cutler for a term ending June 30, 2010.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which will be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts FaCility, 315 Church Avenue, S. W.
Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as
. amended, I am required to furnish you with a Financial Disclosure Form.
State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a eriod of five years in the
Office of the Clerk of the overnin body.
Mr. John P. Bradshaw, Jr.
June 16, 2009
Page 2
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act
requires that you be provided with a copy within two weeks of your
appointment and each member is required "to read and become familiar
with provisions of the Act."
On behalf of the Mayor and Members of Roanoke City Council, I would like
to express appreciation for your willingness to serve the citizens of the
Roanoke Valley appointed as a City representative to the Board of
Directors, Western Virginia Water Authority.
Sincerely,
~h7. n;owV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Jean M. Thurman, Secretary, Board of Directors, Western Virginia
Water Authority, w japplication
Brenda Holton, Acting Clerk, Roanoke County Board of Supervisors,
P. O. Box 29800, Roanoke, Virginia 24018-0798
Sheila N. Hartman, CMC, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a
regular meeting of the Council of the City of Roanoke which was held on
the fifteenth day of June 2009, JOHN P. BRADSHAW, JR., was appointed as a
City representative to the Board of Directors, Western Virginia Water
Authority, to fill the unexpired term of M. Rupert Cutler for a term ending
June 30, 2010.
Given under my hand and the Seal of the City of Roanoke this
sixteenth day of June 2009.
h7.7'6OYV
City Clerk
I
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OFFICE OF THE CiTY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, 5W, Room 364
Roanoke, Virginia 24011
540.853-2333
www.roanokegov.com
flEeE/VEL.
JUN 0 2 2008
.,~ "~,~ ,,7!TY Q...IF ROANQ'vl'"
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ROA~JOKE
May 30,2008
Mr. Archie Pugh
Project Manager, Transmission Line Engineering
P.O. Box 2021
Roanoke, Virginia 24022
Dear Mr. Pugh:
Subject: Huntington Court - Roanoke 138kV Transmission Line Project
The City of Roanoke requests that Appalachian Power consider the
following comments and concerns regarding the proposed line routes for the
Huntington Court - Roanoke 138kV Transmission Line Project.
1) The City objects to all of the proposed transmission line routes north of US
460 (Orange Avenue) and east of Plantation Road, because they traverse
or abut residential, park, open space, historic and agricultural lands. One-
hundred foot tall towers are industrial in character, and the City .
recommends that they be located in industrial corridors and buffered from
residential areas to the greatest extent possible. The towers are
incompatible with the Bluestone, Masons Mill, and Eastgate parks and the
private Monterrey Golf Course. Furthermore, line D affects the character
of the 116-acre Kegley farm, which is protected by a perpetual
conservation, historic preservation and open-space easement. The
property also contains Monterey, an 1845 dwelling that is listed
individually on the National Register of Historic Places.
The transmission line project must also avoid constraining right-of-way
acquisition and roadway configuration for the following transportation
improvements. Our Transportation Division can provide further details on
these projects.
· The 13th Street and Hollins Road Project consists of widening and
improvements to an existing corridor between Dale Avenue, S. E.,
and Orange Avenue, N. W., and construction of a new bridge over
Norfolk Southern tracks to eliminate an existing at-grade rail
crossing. Lines X, Y, Z, AA, BB are in or adjacent to this corridor.
This project is currently under design and slated for right-of-way
acquisition in the coming year with construction to occur in 2011.
Mr. Archie Pugh
May 30, 2008
Page 2
. Orange Avenue (US 460) has a planned widening to a 6-lane with
bike lanes configuration east of 11th St. N.E., according to the Long
Range Transportation Plan for the Roanoke Valley Area.
. Plantation Road (VA 115) is not presently in a long-range
transportation plan, but has the potential to be included in future
planning documents for reconstruction that would add bicycle
lanes.
The City also objects to the proposed routes south of Orange Avenue (US
460) that traverse residential areas for the reasons cited above. In
addition, the proposed location of the lines that cross the IOICO industrial
property could limit the development of that tract. We suggest that if that
alignment is chosen that the lines be placed as far north as possible to
avoid limiting future development of that site.
While the City has the concerns noted above with the routes as proposed,
we believe that it would be mutually beneficial for Appalachian Power to
work with the City of Roanoke and the Roanoke Valley Greenway
Commission on an alternative to locate as much of the Huntington-
Roanoke route as possible in alignment with the proposed Tinker Creek
Greenway project. This alignment would be closer to Tinker Creek and
would be buffered .from the residential areas as a result, while creating a
corridor for development of a greenway trail. We would suggest further
discussion as soon as possible of the general path shown on the enclosed
maps (attachment A) of the Tinker Creek Greenway with the objective of
the City and Appalachian Power developing an agreement for the use and
maintenance of the power line right of way for the greenway. If that is not
possible, then the City would recommend the routes shown on the second
set of enclosed maps (attachment B) that would generally confine the lines
to an industrial and railroad corridor and avoid the residential and historic
properties.
2) The GIS maps are accurate, but they could be made more user friendly by
adding jurisdictional boundaries.
3) Listed below is the most recent information for neighborhood contacts in
the area of the proposed 'routes.
Hollins Road North Civic League
Mr. Rick Henderick - Treasurer
933 Missouri Avenue, N.E.
Roanoke, VA 24012
(540) 985-0772/345-7017
Mr. Archie Pugh
May 30,2008
Page 3
Wildwood Civic League
Mr. Adrian Lewis - President
2538 Belle Avenue, N.E.
Roanoke, VA 24012
(540) 400-8093
Southeast Action Forum, Inc.
Sandra Eanes, President
1616 Stewart Avenue, S.E.
Roanoke, VA 24013
SERoanoke@Gmail.com
(540) 204-3637
Riverland-Walnut Hills Neighbors
Kathy Hill - President
509 Arbor Avenue, S.E.
Roanoke, VA 24014
(540) 427-:-4328/380-5003
4) The only important farmland that we are aware of in the study area is the
Kegley Farm, as noted above. The most significant visual resource in the
study area is also the Kegley Farm.
We appreciate the opportunity to comment on these proposals. If you have
any questions or need additional information, please do not hesitate to contact
me.
DLB:TC
attachments
Sincerely,
(\
~4'
Darlene L. Bur
City Manager
~
ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor' Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokegov.com
!':! "-i)r~;,(".: n~t:ft-s~'"
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February 1 0, 2009
Mr. Joel H. Peck, Clerk
State Corporation Commission
Document Control Center
P.O. Box 2118
Richmond, Virginia 23218-2118
Dear Mr. Peck:
Subject: Case No. PUE-2008-00096
,
The City's previous comments, which are included as Attachment 14 in \
Volume 2 of the Application for Approval and Certification, objected to all
proposed routes east of Plantation Road on the north side of US 460 and
routes on the south side of US 460 that traverse residential areas. The
reasons for objection are detailed in that correspondence. The proposed
"Preferred Alternative Corridor" considers those comments and follows a
route that is acceptable to the City.
The City objects to the portions of the "Viable Alternative Route" north of
Baldwin Avenue, N.E., due to its adverse impact on the scenic assets.,
historic properties and residential environment of the area. However, if
the Commission approves the "Viable Alternative Corridor" instead of the
"Preferred Alternative Corridor" north of Baldwin Avenue, N.E., the City
requests that the transmission line be placed as congruently as possible
with the proposed route of the Tinker Creek Greenway. This alignment
would be closer to Tinker Creek, provide more buffer area from the
residential, historic and scenic areas, and could create a corridor for
development of a greenway trail. A map of the proposed Tinker Creek
Greenway is included with the City's letter i.n the Application for Approval
and Certification (see attachment 14). If the "Viable Alternative Corridor"
is approved, we also request that the Commission require Appalachian
Power to meet with the City well in advance of any work with the
objective of the City and Appalachian Power developing an agreement for
the use and maintenance of the power line right-of-way for the greenway,
Clerk, State Corporation Commission
February 10, 2009
Page.2
We appreciate the opportunity to comment on these proposals. If you
have any questions or need additional information, please do not hesitate
to contact me.
Sincerely,
arlene L. Burc
City Manager
Pc: William Hackworth, City Attorney
Brian Townsend, Assistant City Manager
Bob Bengtson, Public Works Director
Tom Carr, Planning Director
Phil Schirmer, City Engineer
Chris Chittum, Planning Administrator
Mark Jamison, Manager of Transportation
Dan Webb, Code Enforcement Administrator
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 2009.
No~ 38495-061509.
A RESOLUTION paying tribute to George C. "Kila" Miller, a native of
Roanoke, for his exemplary public service.
WHEREAS, Mr. Miller is a native of Roanoke and graduated from William
Fleming High School; he earned his bachelor's degree from Elizabeth City State
University in Health and Physical Education, his master's degree from Radford
University in Educational Leadership, and did doctoral studies at Nova University
in School Administration;
WHEREAS, during high school, Mr. Miller lettered in football, wrestling,
and track for All-State; in college football, he made AII-CIAA and was Team
Captain in 1971, during which time the team was CIAA-NAIA Champs; in
wrestling, he was a three-time CIAA Champion, and NAIA District 29 Champ,
and Team Captain his Junior and Senior years; and was inducted in Elizabeth
City State University's Hall of Fame for both wrestling and football;
WHEREAS, Mr. Miller was employed by the Roanoke City Public Schools
as a Health and Physical Education Teacher at William Fleming High School for
16 years and Hall Principal for 14 years, Principal at the Noel C. Taylor Learning
Academy for two years, and the Director of Athletics at Central Administration for
the past three years;
WHEREAS, during his tenure, Mr. Miller served in the capacity of
Assistant Coach and Head Coach for the sports of football, wrestling, and track,
during which time his teams amassed many awards and championships, was
named District Coach of the Year for football, wrestling, and girls' track, Virginia
State Coach of the Year, and Regional II National Coach of the Year;
WHEREAS, Mr. Miller took his coaching experience to the professional
level by serving as Coach and Defensive Coordinator for the Virginia
Hunters/Roanoke Valley Express semi-pro football teams, and as Coach for the
Gator Boxing ClubNictory Boxing Club;
WHEREAS, throughout his career Mr. Miller has unselfishly devoted his
time and talent to the youth of the community, and various civic and professional
organizations, and has received various recognitions and awards, including
Roanoke's "Key to the City";
WHEREAS, throughout his career, Mr. Miller has been both a model of
and an ambassador for his belief that working with youth is very rewarding and
although they represent one-third of today's population, they represent 100
percent of the future and are our most valuable asset; and
WHEREAS, Mr. Miller will retire from service with the Roanoke City Public
Schools on June 30, 2009, after a long and distinguished career spanning a
period of approximately 35 years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
as follows:
1. This Council adopts this means of recognizing and commending the
many services rendered to the Commonwealth of Virginia and this community
and its people by Mr. George C. Miller.
2. The City Clerk is directed to forward an attested copy of this
resolution to Mr. George C. Miller.
ATTEST:
~ht.~
City Clerk. .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC yroanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 16, 2009
James F. Douthat, Attorney
Woods Rogers, PLC
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Douthat:
I am enclosing copy of Ordinance No. 38497-061509 permanently vacating,
discontinuing and closing a portion of 6th Street, N. E., from its intersection with
Connecticut Avenue to its terminus with the Foot Leveler's property bearing
Official Tax No. 3043004; and an adjacent alley running in a westerly direction
from 6th Street through the property of Foot Leveler's, Inc., to the rear of
property on Compton Street, N. L, bearing Official Tax No. 3071003.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~tn,~
Stephanie M. Moon, Ctv1C
City Clerk
SM M :ew
Enclosure
James F. Douthat
June 16, 2009
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Evelyn W. Powers, City Treasurer
Mr. Coy R. Lamm, Jr., 1 509 Compton Street, N. E., Roanoke, Virginia
24012
Estes Express Lines, Inc., c/o Angela J. Maidment, P. O. Box 25612,
Richmond, Virginia 23260
William M. Hackworth, City Attorney
Darlene L. Burcham, City Manager
Steven J. Talevi, Assistant City Attorney
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
-~;{ \ eft
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
Nd. 38497-061509.
AN ORDINANCE permanently vacating, discontinuing and closing certain public
rights-of-way in the City of Roanoke, as more particularly described hereinafter; and
dispensing with the second reading by title of this ordinance.
WHEREAS, Foot Levelers, Inc., represented by James F. Douthat, Esquire, filed
an application with the Council of the City of Roanoke, Virginia ("City Council"), in
accordance with law, requesting City Council to permanently vacate, discontinue and
close the public rights-of-way described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 930-14, Code of the City of Roanoke (1979), as amended, and
after having conducted a public hearing on the matter, has made its recommendation to
Council;
WHEREAS, a public hearing was held on such application by City Council on
June 15, 2009, after due and timely notice thereof as required by 930-14, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and. citizens
were afforded an opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by
the requested closing ofthe subject public rights-of-way have been properly notified; and
WHEREAS, from all of the foregoing, City Council considers that no
inconvenience will result to any individual or to the public from permanently vacating,
discontinuing and closing such public rights-of-way.
O-Foot Levelers-vacate with money-Sixth Street.doc
1
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that the public rights-of-way situate in the City of Roanoke, Virginia, and more
particularly described as follows:
6th Street, N. E., from its intersection with Connecticut Avenue to its
terminus with the Foot Leveler's property bearing Official Tax No.
3043004; and an adjacent alley running in a westerly direction from 6th
Street through the property of Foot Leveler's, Inc., to the rear of property
on Compton Street, N.E., bearing Official Tax No. 3071003,
be, and are hereby pelmanently vacated, discontinued and closed, and that all right and
interest of the public in and to the same be, and hereby is, released insofar as City
Council is empowered so to do with respect to the closed portion of the rights-of-way,
reserving however, to the City of Roanoke and any utility company or public authority,
including, specifically, without limitation, providers to or for the public of cable
television, electricity, natural gas or telephone service, an easement for sanitary sewer
and water mains, television cable, electric wires, gas lines, telephone lines, and related
facilities that may now be located in or across such public rights-of-way, together with
the right of ingress and egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the payment of compensation
or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any
other encroachments on or over the easement which impede access for maintenance or
replacement purposes at the time such work is undertaken; such easement or easements to
terminate upon the later abandonment of use or permanent removal from the above-
described public rights-of-way of any such municipal installation or other utility or
facility by the owner thereof.
O-Foot Levelers-vacate with money-Sixth Street.doc
2
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision
Agent, receive all required approvals of, and record with the Clerk of the Circuit Court
for the City of Roanoke, a subdivision plat, with such plat combining all properties which
would otherwise be landlocked by the requested closure, or otherwise disposing of the
land within the rights-of-way to be vacated in a manner consistent with law, retaining
appropriate easements, together with the right of ingress and egress over the same, for the
installation and maintenance of any and all existing utilities that may be located within
the rights-of-way.
BE IT FURTHER ORDAINED that prior to receiving all required approvals of
the subdivision plat referenced in the previous paragraph, the applicant shall give to the
Treasurer for the City of Roanoke a certified check or cash in the amount of Thirty Six
Thousand Eight Hundred Eighty Seven and No/lOO Dollars ($36,887.00) as consideration
pursuant to 915.2-2008, Code of Virginia (1950), as amended, for the vacated rights-of-
way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other .
conditions to the granting of the application, deliver to the Clerk of the Circuit Court of
the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where
deeds are recorded in such Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any
other parties in interest who may so request, as Grantees, and pay such fees and charges
as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of
this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke,
O-Foot Levelers-vacate with money-Sixth Street.doc
3
Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer for
the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
BE IT FURTHER ORDAINED that if the above conditions have not been met
within a period of twelve (12) months from the date of the adoption of this ordinance,
then such ordinance shall be null and void with no further action by City Council being
necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of 912 of the City
Charter, the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
\r
'"'. .Yn. YhbCYJ
City blerk; C
O-Foot Levelers-vacate l;Vith money-Sixth Street.doc
4
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Requestfrom Foot Levelers, Inc., represented by James F. Douthat,
Esquire, to permanently vacate, discontinue and close 6th Street, N.E.,
from its intersection with Connecticut Avenue to its terminus with the
Foot Leveler's property bearing Official Tax No. 3043004; and an
adjacent alley running in a westerly direction from 6th Street through the
property of Foot Leveler's, Inc., to the rear of property on Compton
Street, N.E., bearing Official Tax No. 3071003.
Planning Commission Public Hearing and Action:
Planning Commission public hearing was held on Thursday, May 21, 2009. There
was no one present to speak in favor of or in opposition to the proposed closure. By
a vote of 4-0 (Mr. Rife abstaining, Ms. Katz and Mr. Van Hyning absent), the
Commission recommended approval of the requested closure, finding that the
proposed right-of-way vacation will not result in any inconvenience to the public by
virtue of loss of access. The Commission further recommends the applicant pay
$36,887 for the property. This amount is based on an assessed value of $1.90 per
s.f., which is comparable to the assessments of surrounding properties.
In addition to the charge of $36,887, the closure should be subject to the conditions
listed below.
A. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record
the plat with the Clerk of the Circuit Court for the City of Roanoke.
Such plat shall combine all properties which would otherwise
dispose of the land within the right-of-way to be vacated in a manner
consistent with law, and retain appropriate easements for the
Members of City Council
Page 2
June 15, 2009
installation and maintenance of any and all existing utilities that may
be located within the right-of-way, including the right of ingress and
egress.
B. Upon meeting all other conditions to the granting of the application,
the applicant shall deliver a certified copy of this ordinance for
recordation to the Clerk of the Circuit Court of Roanoke, Virginia,
indexing the same in the name of the City of Roanoke, Virginia, as
Grantor, and in the name of the petitioner, and the names of any
other parties in interest who may so request, as Grantees. The
applicant shall pay such fees and charges as are required by the
Clerk to effect such recordation.
C. Upon recording a certified copy of this ordinance with the Clerk of
the Circuit Court of the City of Roanoke, Virginia, the applicant shall
file with the Engineer for the City of Roanoke, Virginia, the Clerk's
receipt, demonstrating that such recordation has occurred.
D. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void with no further action by City
Council being necessary.
Respectfully submitte3'
j).~~
D. Kent Chrisman, Agent
Roanoke City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Attorney for the Applicant
Members of City Council
Page 3
June 15, 2009
Application Information
Request: Permanent vacation of a portion of 6m Street, N.E., and
an adjoininQ alley
Adjoining Owner/applicant Foot Levelers, Inc.
(one adjoiner, Estes Express Lines, has indicated they
have no interest in acquiring half of the right-of-way.
City Staff Person: Frederick Gusler, AICP
Site Address/Location: 512 Plantation Rd & 518 Pocahontas Ave, NE
Official Tax Nos. of 3043004, 3041101, 3041005~8
adjoining properties:
Site Area: 19,414 square feet
I
Existing Land Use: Improved street and unimproved alley at manufacturing
site
Proposed Land Use: Industrial, manufacturing ~
Neighborhood Plan: Williamson Road Area Plan
Specified Future Land Use: Light Industrial/Commercial
Filing Date: Original Application: March 23, 2009
Background
The applicant owns all of the adjoining properties with the exception of Official Tax
Map No. 3041101. The subject portion of 6th Street, N.E., is improved and terminates
at the applicant's property. The alley adjoining the subject portion of 6th Street, N.E.,
is unimproved and is only accessible from 6th Street, N.E.
Considerations
Section 30-14(5) of the Code of the City of Roanoke provides the following standard
for consideration of street and alley vacation requests:
"Following the hearing before the city planning commission on an
application to alter or vacate a street or alley, the commission shall report
in writing to the city council whether in its opinion, any, and if any, what
inconvenience would result if the application were approved by council,
and the commission shall report and make a recommendation to council
as to whether the application should be approved."
The applicant's pro~ertif:?s are the only parcels that are accessible via the
subject portion of 6 h Street. This portion of 6th Street dead ends at the
applicant's site, adjoining Official Tax Nos. 3043004 and 3041101. The
adjoining alley is unimproved and the property adjoining it to the west, Official
Members of City Council
Page 4
June 15, 2009
Tax No. 3071003, has frontage on and access from Compton Street, N.E.
Hence, no other property owners' access will be affected by this request.
Estes Express Lines, owner of Official Tax No. 3041101, submitted a letter to staff
stating that it is not interested in acquiring the portion of 6th Street that adjoins its
property.
Surroundinq Zoninq and Land Use:
Zoning District Land Use
North 1-1, Light Industrial Industrial !
;
South 1-1, Light Industrial Industrial
East 1-1, Light Industrial Industrial
West 1-1, Light Industrial Industrial
Public Utilities: .
Staff received comments from the following utility companies:
· Appalachian Power Company advised that it would need to maintain access
as it has facilities adjacent to the alley and right-of-way.
. Roanoke Gas has a main line in the right-of-way of 6th Street and advised it
would need to maintain an easement.
· Verizon stated no objection to the request.
The applicant will be responsible for coordinating the retention of any necessary
public utility easements or the relocation of utilities.
City Department Comments:
Staff received comments from the Assistant Fire Marshall, Department of Fire/EMS,
regarding the location of a fire hydrant, and access to the site. If the applicant must
relocate the fire hydrant, it will do so at its own expense subject to City approval.
Fire/EMS staff stated that access considerations would need to be discussed during
the comprehensive development plan review process.
The City Engineer and Development Review Coordinator both advised that the right-
of-way contains storm drains, water mains and sanitary sewers. These facilities will
need to be included in easements for the City and the Western Virginia Water
Authority, and the applicant will be responsible for any relocation of these facilities.
Public Comments: None
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APiP'LICA TEON
STREET Q:R ALbEY VACATlO;N
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Date: March 23, 2009
K Original Application
To: Office of the City Clerk
Fourth Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S. VV.
Roanoke, VA 24011
Phone: (540) 853-2541 Fax: (540) 853-1145
o Amended Application
No.
All submittals must be typed and include all required documentation and a check for the filing fee.
Application is hereby submitted for street or alley vacation for the property located at:
Location and description of street or alley to be closed: .
6th Street. N.E. from the intersection with Connecticut Avenue to its terminus in the property of Foot
Levelers. Inc. (Tax # 3043004) and adiacent allev from 6th Street through the property of Foot Levelers.
Inc. to the rear of property on Compton Street. N.R (Tax # 3071003) as shown on "Preliminary" Plat of
Survey for Foot Levelers. Inc. dated February 23, 2009. by Parker Design Group (Ex. No. 1) and more
particularly described in Legal Description for a portion of 6th Street. N.E .and Associated Alley from
Connecticut Avenue. N.E. toward the property of Foot Levelers. Inc. (Tax #30430G4) (Ex. No.2).
Proposed use of vacated street or alley:
The vacated street and alley will be incorporated into the property of Foot Levelers for expansion of the
Foot Levelers facility. Adioining property owner on 6th Street (Tax #3041101), Estes Express Lines. does
not object to the closing of 6th Street. nor does it proposed to purchase a portion of the right-of-way as
evidence by March 16. 2009 letter to Frederick Gusler, City of Roanoke. Planning. Building and
Development (Exhibit 3).
Name of ApplicanVContact Person: Poot I..zve"l.2rs, Inc./James F. Douthat
Mailing Address: Woods Rogers PLC
P.O. Box 14125. Roanoke. VA 24038-4125
Telephone: (54~ 983-7662
Fax: (54~ 983-7711
E-mail: douthat@woodsrogers . can
Applicant(s) signature(s):
Foot elers Inc.
By:
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816 Boulevord
Solem, VA 24153
P: 540.387.1153
F: 540.389.5767
www.parkerdg.com
ENGINEERS I SURVEYORS I PLANNERS I LANDSCAPE ARCHITECTS
Legal Description for a porti6~ of 6th Stfeet; N.E. and Associated Alley
From Connecticut Avenue, N.E. toward the property of
Foot Levelers, Inc. (Tax # 3043004)
BEGINNING at a point, said point being the northwestern corner of the property
owned by Estes Express Lines, being the intersection of the southern right of way of
Connecticut Avenue, N.E. and the eastern right of way of 6th Street, N.E., shown as Corner No,
22 on the Plat of Survey for Foot Levelers, Inc., prepared by Parker Design Group, dated
February 23, 2009; thence with the eastern right of way of 6th Street, N.E., S. 0033'59" E.,
250.0 I feet to Corner No. II, said point being the terminus of 6th Street, N.E. with the
property of Foot Levelers, Inc.; thence with the northern lines of Foot Levelers, Inc for the
following six courses, S. 89026'0 I" W., 50.00 feet to Corner No. 10; thence N. 0033'59" W.,
40.00 feet to Corner No.9; thence a curve to the left, with a chord bearing of N, 45033'38"
W., a chord distance 35.36 feet, an arc distance of 39.27 feet, and a radius of 25.0 I feet to
Corner No.8; thence S. 89026'0 I" W" 40,00 feet to Corner No.7; thence N. 0033'59" W.,
50,00 feet to Corner No.6; thence with the southern right of way of an alley S. 89026'0 I" W" '
281. II feet to Corner No.5; thence leaving the property of Foot Levelers, Inc, and with the
western right of way of the alley, along the property of Coy Roger Lamm, jr and Vannie L.
Lamm, N. 18016'38" E., I 0.83 feet to Corner No. 16; thence with the northern right of way of
the alley, N. 89026'0 I" E., 222.61 feet to Corner No. 25; thenceN. 89026'0 I" E., 120.00 feet to
Corner' No. 24, said point being the intersection of the northern right of way of the alley with
the western right of way of 6th Street, N.E.; thence with the western right of way, N. 0033'59"
W., 62.50 feet to Corner No. 23; thence N. 0033'59" W., 37.00 feet to Corner No, 21; thence
across 6th Street, N. 89026'01" E, 50.00 feet to the place of BEGINNING, containing 19,414
square feet (0.4457 acre), being the proposed vacated portion of 6th Street, N.E. and associated
alley as shown on the referenced plat prepared by Parker Design Group, dated February 23,
2009.
II
EXHIBIT
2
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"
03/16/09 11:59 FAX 804 3596700
ESTES EXPRESS LINES
8
@@I1B@
March 16, 2009
Frederick Gusler
City of Roanoke
Planning, Building & Development
215 Church Ave S.W., Room 166
Roanoke, VA 24011
RE: Vacation of a portion of 6th Street
Dear Mr. Gusler:
Estes Express Lines has spoken with Jim Douthat, attorney for Foot Levelers, in regards
to their request to the City to vacate the portion of 6th Street behind our property located
at 1512 Plantation Rd. Estes does not have any objections to the vacation of the portion
of 6th Street that runs adjacent to our property line, nor do we have any desire to purchase
any portion of it for ourselves, In addition, we have spoken with our tenant at the site,
Pitt Ohio, and they have confinned that the vacation will not affect their access to or from
the site.
If you would like to discuss this matter further, feel free to call me at 804-353-1900, ext.
2263. .
Respectfully yours,
4: Maidmenl
Director of Real Estate &
Economic Development
Corporatl Office: 3901 West Broad SIreBt, Richmond, VA 23230.3962. Mailing Addrels: P.O. Box 25812, Richmond, VA 23280-5612
Phoae: (804) 353.1800. Fax: (8041 353-8001. WebaUe: www.eat,s-skpr.88.com.An ExprelltUNK Corrier
LTL · ElCfIedlted · Volume end Truckload · Offshore and International- Supply ChaIn Men8glmen1and Werehouslng
141 002
II
EXHIBIT
3
The Ro~n0ke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke T~mes
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
WOODS ROGERS PLC
ATTORNEYS AT LAW PO
ROANOKE VA 24038
REFERENCE:
80028823
11441653
PH-061509
Foot
Level
NOTICE OF PUBLIC
~HEARING
. The Council of the City-of
Roanoke. will hold a public
,hearing.on Monday, June 15,
2009, a1.7:00 p.m., or as
soon thereafter as the
matter may be heard, in the
.Councif,Chamber, fourth
floor, in the Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W.,
Roanoke, Virginia, to '
consider the following: i
Request from Foot
Levelers,lnc. to permanently ,
vac~ate;',(:tisco and
,close 6th;Street from
'IJI..~)'Ci nl\~:r see wit h.
,Connecticut Av 0 its
termln.us with t e Foot
Leveler's property bearing
Officia' Tax No. 3043004;
and an adjacent alley'
running In a westerly
direction from 6th Street
through the property of Foot
Leveler's, Inc., to the rear of
property on Compton Street,
N.E., bearing Official Tax No.
3071003.
A copy of the application is
available for review In the
Office of the City Clerk,
Room 456, Noel C. Taylor.
Municipal Building, 215 '
Church Avenue, S.W.,
Roanoke, Virginia.
~ All parties in inteiest and
9itizens may appear on the
above date and be heard on
i~he malter. If you are a
person with a disability who
meeds accommodations for
.this hearing, please contact
the City Clerk's Office, at
853-2541, before noon on:
the Thursday before the date i
of the hearing listed above. ,
GIVEN under my hand this I'
26th day of May, 2009.
Stephanie M. Moon, CMC,
City Clerk. ;
,
,
I
(11441653)
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~inia. Sworn and subscribed before me this
__~!~day of JUNE 2009. Witness my hand and
official seal.
__~~~L~.... '~Notary Pu,l:tlic
My commission ~ir~=__J_~~~_t~J__.
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OS/29
06/05
PUBLISHED ON:
TOTAL COST:
FILED ON:
374.40
06/05/09
(I.'
Billing Services Representative
.1\
0L.l01
61f/a,
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, June 15,2009, at
7 :00 p.m.; or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Foot Levelers, Inc. to permanently vacate, discontinue
and close 6th Street, N. E., from its intersection with Connecticut
A venue to its terminus with the Foot Leveler's property bearing
Official Tax No. 3043004; and an adjacent alley running in a westerly
direction from 6th Street through the property of Foot Leveler's, Inc.,
to the rear of property on Compton Street, N.E., bearing Official Tax
No. 3071003.
A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 2..fi.:thday of May
,2009.
, j.",'
Stephanie M. Moon, CMC
City Clerk.
Foot Levelers, Inc-vacate Sixth Streetdoc
Notice to Publisher:
Publish in the Roanoke Times on Friday, May 29 and Friday, June 5,2009.
Send affidavit and to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
James F. Douthat, Attorney
Woods Rogers PLC
P. O. Box 14125
Roanoke, Virginia 24038-4125
540-983-7662
540-983-7711 (fax)
douthat@woodsrogers.com
PH-061509Foot Levelers, lnc-vacate Sixth Street.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 1,2009
Mr. Coy R. Lamm, Jr.
1 509 Compton Street, N. E.
Roanoke, Virginia 24012
Estes Express Lines, Inc.
c/o AngelaJ. Maidment
P. O. Box 25612
Richmond, Virginia 23260
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for
Monday, June 15,2009, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., on the request of Foot Levelers, Inc., to permanently
vacate, discontinue and close a portion of 6th Street, N. E., and an adjacent alley
running in a westerly direction from 6th Street to the rear of property on Compton
Street, N. E.
This letter is provided for your information as an interested property owner and/or
adjoining property owner. If you have questions with regard to the matter, please
call the Department of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
Sincerely,
~m. h;o4Yu
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
June 1, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M; MOON, CMC
City Clerk
James F. Douthat, Attorney
Woods Rogers, PLC
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Douthat:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I have advertised a pu blic hearing for
Monday, June 15, 2009, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building,
21 5 Church Avenue, S. W., on the request of Foot Levelers, Inc., to permanently
vacate, discontinue and close a portion of 6th Street, N. E., and an adjacent alley
running in a westerly direction from 6th Street to the rear of property on Compton
Street, N. E.
For your information, I am enclosing copy of a notice of public hearing. Please
review the document and if you have questions, you may contact Steven J. Talevi,
Assistant City Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the
June 15th public hearing. Failure to appear could result in a deferral of the
matter until a later date.
Sincerely,
~h;. nr;()~.
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosu re
AFFIDAVIT PERTAINING TO STREET/ALLEY CLOSURE REQUEST OF:
Foot Levelers, LLC, 6th Street, N.E. and adjoining alleyway) AFFIDAVIT
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 27h day of April, 2009, notices of a public hearing to
be held on the 21st day of May, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No.
Name
Mailing Address
3071003
Coy Roger Lamm, Jr.
1509 Compton Street, NE
Roanoke, VA 24012
3041101
Estes Express Lines, Inc.
c/o Angela J. Maidment
POBox 25612
Richmond , VA 23260
3043004
3041005
3041006
3041007
3041008
Applicant
'fh curJt~ ~. tiV~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 27th day of April, 2009.
~ ~ 6:,cLteur0
Notary Pub IC
My Commission Expires: d-/;;;J. r) d.-O //
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
March 25, 2009
Martha P. Franklin, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Franklin:
Pursuant to Section 36.1-690(e), Code of the City of Roanoke (1979), as amended, I
am enclosing copy of an Application for Street or Alley Vacation received in the City
Clerk's Office on March 25, 2009, from James F. Douthat representing Foot Levelers,
Inc., requesting that a portion of 6th Street, from the intersection with Connecticut
Avenue to its terminus and adjacent alley from 6th Street through the property of Foot
Levelers, Inc., to the rear of property on Compton Street, N. E., be permanently
vacated, discontinued and closed.
Sincerely,
~m. ~6W
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: The Honorable Mayo"r and Members of the Roanoke City Council (w/o enclosure)
James F. Douthat, Attorney, Woods Rogers, PLC, P. O. Box 14125, Roanoke,
Virginia 24038-4125
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
/"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
. Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A public hearing was conducted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 15, 2009, on a request of the City
Planning Commission to consider amendments to the City Code and City
Fee Compendium to add a new fee for resubmittal and review of a
subdivision plat or subdivision site plan for a fourth and any subsequent
review. The request was denied by a 3-3 vote.
Approval of the impl.ementation of the Subdivision Site Plan resubmittal
fee and the Zoning Ordinance Amendment application fee was before the
Council. Approval was denied by a 3-3 vote.
Sincerely,
.~h;.MWu
Stephanie M. Moon, CMc!'
City Clerk
pc: William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Martha P. Franklin, Secretary, City Planning Commission
vf
~~~
Not Adopted
~ J ~, .
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
\):. -
AN ORDINANCE amending and reordaining Section 31.1-604, Review fees, of
Article VI, Administration, of Chapter 31.1, Subdivisions, of the Code of the City of
Roanoke (1979), as amended; and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 31.1-604, Review fees, of Article VI, Administration, of Chapter
31.1, Subdivisions, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained by adding a new subsection (d), to read and provide as follows:
Sec. 31.1-604. Review fees.
* * *
(d) Fee for resubmittal and review of a subdivision plat or subdivision site
plan for a fourth and any subsequent review shall be one hundred dollars
($100.00).
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
O-Amcnding 31.1-604.doc
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from the City of Roanoke Planning Commission to
amend Section 11.1-604, Review fees, of Article VI,
Administration, of Chapter 31.1, Subdivisions, of the Code of
the City of Roanoke (1979), as amended, by adding a new
subsection (d) to add a new fee of $100 for resubmittal and
review of a subdivision plat or subdivision site plan for a
fourth and any subsequent review. Such fee is authorized
by Section 15.2-2241 (9) of the Code of Virginia (1950), as
amended.
Planning Commission Public Hearing and Action
Planning Commission public hearing was held on May 21,2009. There was no
on present to speak in favor of or in opposition to the proposed amendment. By
a vote of 5-0 (Ms. Katz and Mr. Van Hyning absent), the Commission
recommended City Council approve the proposed amendment.
Background
The Development Review section of the Department of Planning, Building, and
Development coordinates review of comprehensive development plans,
subdivision plats, and subdivision site plans. Review of such plats involves
coordination with multiple City departments and various outside agencies.
According to staff research, Roanoke's twelve business day turnaround is the
fastest review time offered anywhere in Virginia. Reviews require a high level of
scrutiny of technical information that requires the expertise of professional civil
engineers.
Subdivision site plans and plats require a high level of precision and are required
to be prepared by a licensed professional engineer, surveyor, or landscape
architect. Unfortunately, many plans submitted for review are substandard
because the designer is not diligent in reviewing the City's development
regulations or contain careless mistakes and oversights. In addition, once plans
are reviewed and staff returns comments, plans are resubmitted for review
without addressing the comments provided by the development review staff. In
the past three years, at least 23 plans required four or more reviews.
The consequence of this lack of diligence is that some plans need up to six
reviews when only two or three reviews could have sufficed.. These additional
reviews delay important development projects and represent additional cost to
the developer. In addition, multiple re-reviews consume staff time and result in a
slower review process for all other development plans. In order to maintain a fast
review time and a high level of service to the development community, the City
needs a mechanism to encourage the submission of complete plans and
complete response to previous review comments.
Considerations
Currently, a single fee is assessed at the initial submittal of the plan or plat
regardless of how many times it is reviewed. The fee is $220 plus $50 per lot for
a major subdivision plat and $500 plus $75 per acre for a subdivision site plan.
These fees offset only a small portion of the actual costs incurred by the City.
The proposed re-review fee would be assessed for the fourth and any
subsequent review. This fee will be more equitable to developers and design
professionals who are diligent and careful in preparing plans and consult with
development review staff appropriately before and during the preparation of
plans.
Respectfully submitted,
~.~~
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager-Community Development
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Plan Re-Submittal Fee and Zoning
Modification Application Fee
Background:
Currently, there is no fee for the review of re-submitted subdivision plats,
subdivision site plans and comprehensive development plans regardless of the
number of re-submittals. The recommended budget included the
implementation of a $100 fee for re-submittal and review of a subdivision plat,
subdivision site plan, and comprehensive development plan for a fourth and
any subsequent review. The Planning Commission has recommended the
implementation of this fee.
On April 20, 2009, City Council approved a Zoning Ordinance amendment,
recommended by the Planning Commission, giving the Zoning Administrator
authority to grant modifications from provisions of the zoning ordinance with
respect to physical requirements on a lot. The requests for modifications are to
be handled via an application. The recommended budget included the
implementation of a $1 50 fee for zoning ordinance modification applications.
Considerations:
City Council must approve the implementation of the Plan Re-Submittal Fee and
the Zoning Ordinance Amendment Application Fee.
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
Recommended Action:
Following a public hearing, approve the attached ordinances amending the
Code of the City of Roanoke (1979), as amended, and amending the City's Fee
Compendium (fee and rate schedule) to reflect the aforementioned fees
effective July 1, 2009.
Respectfully submitted,
,-
'l
Darlene L. Bu cham
City Manager
DLB:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
Tom Carr, Director of Planning, Building and Development
CM09-00 100
~~
Not Adopted
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
An ORDINANCE amending the Fee Compendium to establish new fees for resubmittal
and review of a subdivision plat or subdivision site plan for a fomih and any subsequent review,
for resubmittal and review of a comprehensive development plan for a fourth and any subsequent
review, and for submittal of an application for a zoning administrator modification, as set out
below, establishing an effective date, and dispensing with the second reading by title of this
Ordinance.
WHEREAS, a public hearing was held on June 15,2009, pursuant to Sections 15.2-107
and 15.2-2204, Code of Virginia (1950), as amended, at which hearing all parties in interest and.
citizens were afforded an opportunity to be heard on the proposed amendment.
BE IT ORDAINED by the Council of the City of Roanoke that:
I. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the following fees.
FEE CURRENT AMOUNT NEW AMOUNT
Fee for resubmittal and revIew of a NONE $100.00 for each fourth and
subdivision plat or subdivision site plan subsequent review
Fee for resubmittal and revIew of a NONE $100.00 for each fourth and
comprehensive development plan subsequent review
Fee for submittal of an application for a NONE $150.00
zoning administrator modification
2. Resolution No. 32412-032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Ordinance.
O-Alllend Fee COIllP-Subdivision-Colllprehensive Fees-2009.doc
3. The fees established by this Ordinance shall remain in effect until amended by
this Council.
4. This Ordinance shall be in full force and effect on July 1, 2009.
5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
O-Amend Fee Comp-Subdivision-Comprehensive Fees-2009.doc
2
NOTICE OF PUBLIC
HEARING
Pursuant to the provisions'
of Seclions.15.2-107 and
15.2-2204, Code of Virginia
(1950), as amended, the '
Council of the City.of I
The Roanoke Times IRoanoke will hold pUblic
I hearings on Monday, June
__________________________________________________________________________________________________________ 15, 2009, at 7:00 p.m., or L__________
as soon thereafter as the I
matters may be heard, in the .
Council Chamber, fourth j
floor, in the Noel C. Taylor I
Municipal Building, 215 I
Church Avenue, S.W.;
Roanoke, Virginia, to
consider the following:
1.An amendment to
Iseclion 11.1-604, Review
fees,o.! Article VI,
Administration, of Chapter
31.1, Subdivisions, of the
Code of the City of Roanoke
(1979), .as amended, by
adding a new subsection (d)
to add a new fee of $100.00
for resubmlttal and review of
a subdivision plat or
subdivision site plan for a
fourth and any subsequent
review.
I 2An amendment to the
City's fee compendium to
,i!stabl.ish a ..new fee of ,
$iL00.00 for resubmlttaiand
review of a subdivision plat
or subdivision plan for.a
:~~I:. and any subsequent
'Such fee is authorized by
Section 15.2-2241 (9) of the
C~de of Virginia (1950), as
amended.
3.An amendment. to the
City's fee compendium to
e,stablish a new fee of
$.100.00 for resubmittal and
revlew.of acom'prehensive
development plan .for a
fQu.rth and any subsequent
review. .
4.An amendment to the
City's fee compendium to
e.stablish a new fee of
$150.00 for submittal of an
application for a zoning
administrator modnlcatlon.
Such fees are authorized by
Section 15.2-2286 of the
Code of Virginia (1950), as
amended. .
. : Copies of the amendments
are available for review In
the Office of the City Clerk,
Room 456, Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W.,
Roanoke, Virginia.
All parties In interest and
citizens may appear on the
above date and be heard on
t~e matters. If you are. a
person with a disability who
\ \ \ \' IIIIIIII~, needs accommodations for
\\ ENH ' these hearings, please
" ~Ct:1~', contact the City Clerk's
...,' \>'-. ......... :-y~ ", Office, at 853.2541, before
~ ~ .' NO! AR'< .~. ~ ~ noon on the Thursday before
::: ;:: .' LIe '.r -:.' the date of the hearings
:: ~ .: pUB ~.. ~ -:. lI~ted above.
__ r- . ""'29 4 . ~ _ . !GIVEN under my hand this
. RE.G. #,;)V :: 26th day of May, 2009.
: * : COMMISSI N : < : . Stephanie M.ll'!oon, CMC
;. ". Wi PI R S :' ;;;: :: \ City Clerk.
--------------------------------------------------------- ~;~~:~~~~~------------t~~~~~~~~~---
'",?,NWEAl1\\ l0\,,'
'1" !'! I , \ \ \ \ .
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG
ROANOKE VA 24011
Reference: 32143302
11441438 Notice of PH
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
~~i~_ Sworn & subscribed before me this
day of JULY 2009. Witness my hand
an official seal.
~.
PUBLISHED ON: OS/29 06/05
TOTAL COST:
FILED ON:
574.08
7/2/2009
Authorized
Signature:
ttrCh
i
-------------
, Billing Services Representative
~,\~
~~'> \
.~!
r .
NOTICE OF PUBLIC HEARING
~:' . ~
~ t.
Pursuant to the provisions of Sections 15.2-107 and 15.2-2204, Code of Virginia (1950), as
amended, the Council ofthe City of Roanoke will hold public hearings on Monday, June 15,2009, at
7:00 p.m., or as soon thereafter as the matters may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
1. An amendment to Section 11.1-604, Review fees, of Article VI,
Administration, of Chapter 31.1, Subdivisions, of the Code of the City of
Roanoke (1979), as amended, by adding a new subsection (d) to add a new
fee of$l 00.00 for resubmittal and review of a subdivision plat or subdivision
site plan for a fourth and any subsequent review.
2. An amendment to the City's fee compendium to establish a new fee of
$100.00 for resubmittal and review of a subdivision plat or subdivision plan
for a fourth and any subsequent review.
Such fee is authorized by Section 15.2-2241 (9) of the Code of Virginia (1950), as amended.
3. An amendment to the City's fee compendium to establish a new fee of
$100.00 for resubmittal and review of a comprehensive development plan for
a fourth and any subsequent review.
4. An amendment to the City's fee compendium to establish a new fee of
$150.00 for submittal of an application for a zoning administrator
modification.
Such fees are authorized by Section 15.2-2286 ofthe Code of Virginia (1950), as amended.
Copies of the amendments are available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in'interest and citizens may appear on the above date and be heard on the matters.
If you are a person with a disability who needs accomrilOdations for these hearings, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearings listed
above.
Code & Fee Amendment-subdivision -comprehensive fees.doc
GIVEN under my hand this 26th day of May, 2009.
Stephanie M. Moon, CMC
City Clerk.
Code & Fee Amendment-subdivision -comprehensive fees.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, May 29 and Friday, June 5, 2009.
Send affidavit and bill to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W:, Room 456
Roanoke, Virginia 24011
(540) 853-2541
Code & Fee Amendment-subdivision -comprehensive fees.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Richard Rife, President
Rife and Wood Architects
1326 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear M r. Rife:
I am enclosing copy of Ordinance No. 38498-061 509 amending 936.2-100,
Code of the City of Roanoke (1979), as amended, and the Official Zoning Map,
City of Roanoke, Virginia, dated December 5, 2005, as amended, to reflect the
amendment of the Planned Unit Development Plan for William Fleming High
School to include a fieldhouse with bus and car parking areas, and to change
the layout of the various athletic and recreation facilities, inCluding removal of a
baseball field, and the addition of two football/soccer/lacrosse fields on
property identified by Official Tax No. 6460102 located at 3601 Ferncliff
Avenue,. N. W., as set forth in the Zoning Amended Application No. 1 dated
April 17, 2009.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~ ('I), YY1 ODW
Stephanie M. Moon, COMe C
City Clerk
S M M: ew
Enclosure
Darlene L. Burcham
June .16, 2009
Page 2
pc: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools,
P. O. Box 13145, Roanoke, Virginia 24031
Cindy H. Poulton, Clerk, Roanoke City Public Schools, P. O. Box 13145,
Roanoke, Virginia 24031
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Thomas N. Carr, Director, Planning, Building and Development
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38498-061509.
AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to amend the Planned Unit Development Plan for William Fleming High
School to include a fieldhouse with bus and car parking areas, and to change the layout of
the various athletic and recreation facilities, including the removal of a baseball field and
addition of two football/soccer/lacrosse fields, on property identified by Official Tax No.
6460102, located at 3601 F erncliff Avenue, N. W.; and dispensing with the second reading
by title of this ordinance.
WHEREAS, the City of Roanoke has made application to the Council of the City.of
Roanoke, Virginia ("City Council"), to amend the Planned Unit Development Plan for
William Fleming High School to include a fieldhouse with bus and car parking areas, and
to change the layout of the various athletic and recreation facilities, including the removal
of a baseball field and addition of two football/soccer/lacrosse fields, on property identified
by Official Tax No. 6460102, located at 3601 Ferncliff Avenue, N.W.;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code ofthe City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to City
Council;
O-William Fleming High School-amend PUD Plan.doc
1
WHEREAS, a public hearing was held by City Council on such application at its
meeting on June 15,2009, after due and timely notice thereof as required by 936.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the amendment of
the Planned Unit Development Plan for property identified by Official Tax No. 6460102,
located at 3601 Femcliff Avenue, N.W.; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the. City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, requires the amendment
of the Planned Unit Development Plan for William Fleming High School to include a
fieldhouse with bus and car parking areas, and to change the layout of the various athletic
and recreation facilities, including the removal of a baseball field and addition of two
football/soccer/lacrosse fields, on property identified by Official Tax No. 6460102, located
at 3601 Femcliff Avenue, N.W., as herein provided.
THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke that:
1. Section 36.2-100, Code ofthe City of Roanoke (1979), as amended, and the
Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be
amended to reflect the amendment of the Planned Unit Development Plan for William
Fleming High School to include a fieldhouse with bus and car parking areas, and to change
the layout of the various athletic and recreation facilities, including the removal of a
baseball field and addition of two football/soccer/lacrosse fields, on property identified by
Official Tax No. 6460102, located at 3601 Femcliff Avenue, N.W., as set forth in the
O-William Fleming High School-amend PUD Plan.doc
2
Zoning Amended Application No.1 dated April 17, 2009.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
! \:...
,~hw. h1()l)vv
City Cletk.:l
O-William Fleming High School-amend PUD Plan.doc
3
CITY OF ROANOKE
PLANNING BUILDING
& ECONOMIC DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from the City of Roanoke to amend the Planned
Unit Development Plan for William Fleming High School,
3601 Ferncliff Avenue, N.W., Official Tax No. 6260102, to
include a field house with bus and car parking areas, and to
change the layout of the various athletic and recreation
facilities, including the removal of a baseball field and
addition of two football/ soccer/lacrosse fields.
Planning Commission Public Hearing and Action
Planning Commission public hearing was held on Thursday, May 21, 2009.
There was no one present to speak in favor of or in opposition to the proposed
amendment to the INPUD development plan for William Fleming High School.
By a vote of 4-0 (Ms. Katz and Mr. Van Hyning absent and Mr. Rife abstaining),
the Commission voted to recommend approval of the request, finding the plan to
be consistent with Vision 2001-2020 and the Peters Creek North Neighborhood
Plan. Providing quality educational and athletic facilities for the community is a
high priority of both plans.
Respectfully submitted,
~.~~~
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Members of City Council
June 15, 2009
Page 2
. Application Information
Request: Amendment of Planned Unit Development
Owner: City of Roanoke
Authorized Agent: Richard Rife, Rife + Wood Architects
City Staff Person: Maribeth B. Mills
Site Address/Location: 3601 Ferncliff Avenue NW
Official Tax Nos.: 6460102
Site Area: 58.83 Acres
Existing Zoning: INPUD, Institutional Planned Unit Development
Proposed Zoning: INPUD, Institutional Planned Unit Development .'-
Existing Land Use: Educational Facility, Middle and Secondary
Proposed Land Use: Educational Facility, Middle and Secondary
Neighborhood Plan: . Peters Creek North Neighborhood Plan
Specified Future Land Use: Park/Open Space/Public and Multifamily
Filing Date: Original Application: March 31, 2009; Amended
Application NO.1: April 17, 2009
Background
As part of the 2005 comprehensive rezoning, the William Fleming High School
campus was zoned Institutional Planned Unit Development District (INPUD). A
new INPUD development plan was adopted in June of 2007 to permit the
demolition and reconstruction of the high school and associated parking areas; to
construct a 3,100 seat stadium; and to establish various athletic fields and courts.
Lawson Hall, the Employee Health Clinic, and William Rufner Middle School
were to remain unchanged. The school system has now decided to relocate the
functions of Lawson Hall and the Employee Health Clinic to other school sites
and demolish the buildings housing these functions. In their place, an 8,000
square foot field house is proposed. The existing parking lot serving Lawson Hall
would be expanded to 62 car spaces and six bus spaces for visiting teams and
bands. Playing fields and courts are proposed to be reconfigured to allow the
addition of track and field facilities and two multipurpose fields. The proposed
middle school baseball field would be removed.
Conditions Proffered by the Applicant
As an INPUD, the development plan attached to this amendment is binding for
future development. Development standards are listed directly on the
development plan.
Members of City Council
June 15, 2009
Page 3
Considerations
Surroundinq Zoninq and Land Use:
Zoning District Land Use
North ROS, Recreation and Open Space District Countryside Golf Course and
& RMF, Residential Multifamily District. an apartment complex.
South CLS, Commercial-Large Site District. Retail Sales Establishments.
East 1-1, Light Industrial District and CLS, Johnson & Johnson building
Commercial-Large Site District. and hotels.
West RMF, Residential Multifamily District and An apartment complex and
RM-2, Residential Mixed Density District. two vacant parcels.
Compliance with the Zoninq Ordinance:
The INPUD District encourages harmonious development of institutional uses
and mixed-use campus developments. This district provides flexibility for
creative development that minimizes potential negative impacts on neighboring
uses and recognizes the special complexity and interrelationships of land uses.
The demolition of Lawson Hall and reconfiguration and construction of athletic
facilities is consistent with this purpose.
An additional 28 parking spaces are being added by the proposed plan, resulting
in 659 total spaces. The removal of Lawson Hall and the Employee Health Clinic
reduce the required minimum parking to 539 spaces and the maximum permitted
to 755 spaces. The stadium, if it were a standalone use, would require 620
spaces. Traffic generated for athletic or other special events typically occurs
outside of normal operating hours. Therefore, the proposed off-street parking
spaces are sufficient to accommodate stadium capacity.
A special exception application has been submitted for stadium lighting and will
go before the Board of Zoning Appeals on May 12, 2009.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Providing quality educational and athletic facilities for the citizens of Roanoke is a
high priority of both the City's Comprehensive Plan and the Peters Creek North
Neighborhood Plan. A well planned facility not only provides a place to educate
the community's youth but provide education and recreation to citizens of all
ages and with a variety of interests. It is unclear if the athletic facilities will be
available to the public as they are at other school facilities such as Patrick Henry
High School. The William Fleming campus is currently enclosed by a chain link
fence. If they are open to the public, however, the flexibility of the space
proposed in this application could easily be used by the community for activities
and events.
Members of City Council
June 15, 2009
Page 4
The following policies of Vision 2001.;;2020 are relevant to the application:
. PE P4. Quality Education. Roanoke's school system will be known for its
quality education that prepares students for the workplace or with the skills
and knowledge needed to succeed in higher education. Roanoke will
maintain and improve its high-quality public education facilities and
programs at all levels.
· PE P2. School Facilities. School facilities are important community
facilities. The location of new school facilities will be carefully planned to
enhance the surrounding community and adhere to the City Design
principles recommended.
· PE P4. Community learning centers. Roanoke will encourage the
efficient use of public schools by co-location of education, lifelong
learning, and recreation programs in school facilities, making them
community learning centers.
The following policies of the Peters Creek North Neighborhood Plan are relevant
to the application:
. Quality of Life Policies
a. Increase recreational opportunities in the area.
City Department Comments:
None.
Public Comments:
None.
Fax: (540) 853-1230
J
APR 1 I 2009
CITY OF ROANOKE
'NNING BUILDINr, AND DfYE-LOP.....
Submittal Number: I Amended Application NO.1
1;"}~tC!ii:;~~8e.fe'Jo.J)n@';,',;...f
Date: 14/17/09
:Re.'''''"uesi!f(S;reCi~mD:"ihi. ri'lap. "pfyT.:IJJ11
~L~'~",~.u.:J~JJ;:C:~~~;'~~'''~~~:W,,~.~~;~~
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
'Ii""'. . ,""",,'1!'''~.)~'''''I~-,,".,.'''t.~i''''''''''''ii).'i l'l'i'l'i.~".'. .
:~r.op!!_:.._,.~, ,.onn~" ol'!~_
o Amendment of Proffered Conditions
~ Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
j
Address: 3601 Ferncliff Avenue, NW, Roanoke, VA 24017
. Official Tax No(s).: 16460102
Existing Base Zoning:
INPUD, Institutional Planned Unit Development
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): /37793-060407
Proposed Land Use: I Public Schools - No Change
o With Conditions
o Without Conditions
Phone Number: + 1 (540) 853-2333 I
E-Mail: /Darlene.Burcham@roanokeva.gov I
Name:
Address:
I Phone Number:
I E-Mail: I
I
I
Applicant's Signature:
Name:/ Richard Rife, Rife + Wood Architects
I Phone Number: I + 1 (540) 344-6015 I
E-Mail: Irichard@rifewood.com I
Address:
-
-
1326 Grandin Road
Roanoke, VA 24015
Rife + Wood
ARCHITECTS
April 17, 2009
To: Roanoke City Planning Commission
From: Rife + Wood Architects, agent for Roanoke City Public Schools
Re: Amended Application No. 1
Amendment of Proffered Site Development Plan for William Fleming High School.
Background:
The site was rezoned in 2007 to INPUD in order to construct the new William Fleming High .
School building and stadium. The attached INPUD Development Plan drawing INPUD-Ol,
, dated January 4,2007, was proffered as part of that rezoning. The basic location of the
stadium was approved at that time.
Roanoke City Public Schools has subsequently decided to demolish Lawson Hall and add a
Fieldhouse facility. The programs taught in Lawson will be consolidated at Patrick Henry
High School. In view of these changes, City Schools wishes to redesign the site to utilize the
land more efficiently and increase the number of-athletic fields. An Amended INPUD
Development Plan, as shown on drawings A-INPUD-Ol, and A-INPUD-02, dated April 17,
2009, illustrates these proposed changes.
Site Design:
The proposed amended design of the site is illustrated on Exhibit One dated March 24,2009.
More detailed information is shown on drawings A-INPUD-Ol, and A-INPUD-02, dated
April 17, 2009. Please note that the locations and sizes of the high school and stadium have
not changed. The stadium will provide approximately 3100 seats, 2060 on the home side and
1040 on the visitor side, including handicapped and companion seating. Each side will have
separate toilet and concession facilities; the arrangement of these buildings has changed a bit
from the original plan as part of the reconfiguration of the fields. The playing surface will be
artificial turf sized for football, lacrosse and VHSL championship soccer. A 400-meter track
and the associated field event facilities will be incorporated into the stadium facility. A
fieldhouse with bus and car parking areas has been added to support the. stadium and adjacent
baseball, softball and soccer fields.
tel: (540) 344-6015
fax: (540) 344-5982
tit
While the primary changes are in the layout of the various athletic and recreation facilities,
the modular building housing City Schools Employee Health will also be removed from the
site. The baseball field planned for Ruffner has been deleted and two football/soccer/lacrosse
fields added. The tennis courts, baseball field and softball field have been rearranged to
utilize the available land more efficiently. The "before and after" count on athletic facilities is
listed below:
Facility
3000-seat Stadium
Track & Field facilities
Fieldhouse
High School Baseball
High School Softball
Middle School Baseball
Football / Soccer / Lacrosse
Tennis Courts
January 4. 2007 Plan
1
1
o
I
1
I
3
6
April 17.2009 Plan
1
I
1
1
1
o
5
6
The old campus-style high school was very inefficient in its layout and utilization of land. It
had only one,regulation football field (inside of the track), a baseball field, two softball fields,
and two non-regulation soccer fields. The 2009 plan represents a substantial increase to the
City's inventory of football/soccer/lacrosse fields.
The amended development plan will further the intent of the City's Comprehensive Plan in
numerous ways:
· Co-location of recreation programs at school facilities (p. 84, PE P4).
· The location of new school facilities will be carefully planned to enhance the
surrounding community (p. 84, PE P2).
· Roanoke will develop recreation facilities that enhance the City's quality oflife.
(p. 49, EC PI)
Parking:
The new William Fleming parking areas opening off of F emcIiff A venue and Ordway Drive
and the Ruffner parking areas are unchanged in the amended plan. The existing parking area
around Lawson Hall will be partially reused in the amended plan. New parking to provide 62
additional car spaces and 6 bus spaces will be provided to support the fieldhouse and visiting
teams and bands. The amended parking calculations are shown on sheet A-INPUD-Ol, dated
April 17, 2009. With the uncertainty of the future use for the Ruffner building, the parking
demand for Ruffner was based on its use as a middle school for purposes of the count.
Site Utilities and Infrastructure:
Under the amended development plan, the high school will serve the same number of students
as it does currently, therefore, the demands on existing utility and road infrastructure serving
this site will not change. The stadium needs 620 parking spaces on-site at I space per 5 seats;
the plan provides 659. The stadium will not be used for games while school is in session, so
there will be no overlap of the school's and the stadium's parking demands. FerncIiff Avenue
has been widened and a sidewalk added as part of the 2007 plan. All new utility lines shall be
located underground. .
8
(I
6ffiCiilrTax No. Qf Name of Property Owner M~i1ingAdd.ress of
Acfjp(nlng Property Property Owner
P.O. Box 38427
6450104 Hoback Properties LLC Pittsburg, PA 15238
2626 Glenwood Ave Suite 200
6450121 Winn Limited Partnership Raleigh,'NC 27608
3315 Ordway Drive NW
6460104 Shree Vinayak LLC Roanoke, VA 24017
4818 Starkey Road
6460101 Delta Dental of Virginia Roanoke, VA 24018
2206 Montauk Road NW
6472101 S.R.C. Virginia Inc. Roanoke, VA 24017
215 Church Ave SW Room 250
6472302 City of Roanoke Roanoke, VA 24011
2062 Routt Road NW
6401205 King Kansas Blair Roanoke, VA 24017
11 South 1ih Street
6440101 VA Roanoke LLC Richmond, VA 23219
P.O. Box 20069
6440116 Horace Fralin Partners Roanoke, VA 24018-0503
601 S. Belvidere Street
6440120 Ferncliff South Housing Management
Richmond, VA 23220
P.O. Box 6120
6450122 Freeway Partners LLC Lynchburg, VA 24505
G & M Fargo LLC & P.O. Box 35547
6450101 MRH Venture Capital LLC Tulsa, OK 74135-4496
Map Output
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2007.
No. 37793-060407.
AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke
(1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated
December 5, 2005, as amended, to rezone five tracts of land located on Highland Farm
Road, N.W., and Femc1iff Avenue, N.W., and identified by Official Tax Nos. 6460102,
6460103, 6472207, 6472208 and 6472209, from INPUD, Institutional Planned Unit
Development District, and ROS, Recreation and Open Space District, to INPUD,
Institutional Planned Unit Development District.
WHEREAS, the City of Roanoke, repres~nted by Darlene L. Burcham, City
Manager, has made application to the Council of the City of Roanoke, Virginia ("City
Council"), to have the hereinafter described properties rezoned from INPUD, Institutional
Planned Unit Development District, and ROS, Recreation and Open Space District, to
INPUD, Institutional Planned Unit Development District, to permit the redevelopment of
the William Fleming High School campus, such redevelopment to include a new
approximately 295,000 square foot main high school building, an approximately 3,000
seat sports stadium, three new ballfields, two practice fields, tennis courts, an
approximately 3,362 square foot new employee health center building located along
Femdale Drive, and two new parking areas to the north and south of the new high school.
building. The existing Lawson Hall and the William Ruffner Middle School buildings
will remain. The classroom wing (west) will have a parapet height of approximately 33
feet, and the gym and theater in the east wing will have a parapet height of approximately
40 feet. The stadium is estimated to be 33-34 feet high, but will not exceed 40 feet high,
O-CoR-Burcham-Rezone & Amend - William Fleming - nigh school & sports stadium 6-4-07
.
and the stadium will have four light poles at a height of approximately 70-75 feet each.
The exterior of the school will be brick and metal;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by ~36.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on May 21,2007, after due and timely notice thereof as required by ~36.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, City Council, after considering the aforesaid application, the
recommendation made to City Council. by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare, and good zoning practice require the rezoning of
the subject property, and for those reasons, is of the opinion that the hereinafter described
property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
936.2-100, Code of the City of Roanoke (1979),.as amended, and the Official Zoning
Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to
reflect that five tracts of land located on Highland Fann Road, N.W., and Fernc1iff
Avenue, N.W., more specifically described as 3601 Femc1iff Avenue, N.W., and
identified by Official Tax Nos. 6460102, 6460103, 6472207, 6472208 and 6472209, be,
O-CoR-Burcham-Rezone & Amend - William Fleming - nigh school & sports stadium 6-4-07
.
and are hereby rezoned from INPUD, Institutional Planned Unit Development District,
and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit
Development District, to permit the redevelopment of the William Fleming High School
campus, as set forth in the Application for Rezoning - Amended Application No. 1 of the
City of Roanoke, represented by Darlene L. Burcham, filed in the Office of the
Department ofPlalll1ing Building and Economic Development on March 30, 2007.
ATTEST:
City Clerk.
111. h?~
O-CoR-Burcham-Rezone & Amend '- William Fleming - nigh school & sports stadium 6-4-07
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
Reference: 32143302
11441675 PH - 061509 Will
NOTICE OF PUBLIC'
HEARING
The Council of,the City of
Roanoke will hold a public
hearing on Monday, June 15,
2009, at 7:00 p.m., or as
soon thereafter as the
matter may be heard, in the
Council Chamber, fourth
floor, in the Noel C. Taylor
Municipal Building, '215
'Church Avenue, S.W.,
Roanoke, Virginia, to
consider the following:
Request from the City of
Roanoke .to amend ,the
Planned Unit Development
Plan for William Fleming
High ~chool, 3601 Ferncliff
Avenue, N.W., Official Tax
No, 6460102, to include a
field house with bus and car
parking areas, and to
change the layout of the
various athletic and
recreation facilities,
Including the removal of a
baseball field and addition' of
two football/soccer/lacrosse
fields, '
A copy of the application is
available for review in the
Office of the City Clerk,
Room 456, Noel C. Taylor
Municipal Building, 215
Church Avenue, 'S.W.,
Roanoke, Virginia,
All parties in,interest and
citizens may ap'pear on the
above date and be heard on
the matter. If yo.u are. a
'p;rson with' ii-ciiSabiiiiY who I
Ineeds accommodations for i
IthiS hearing, please contact
the City Clerk's Office, at
853.2541, before noon on ,
'the Thursday before the'date 1
'of the hearing listed above,
I GIVEN under my hand this I
26th day of May, 2009. I
I Stephanie M, Moon, CMC I
, City Clerk. :
1(11441675)
)
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG
ROANOKE VA 24011
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
VJ~d Sworn & subscribed before me this
, day of JULY 2009. Witness my hand
and official seal.
~
\\\11""1',
PUBLISHED ON: OS/29 06/05 "", ~cEN "'"
....' ~:........,:!~ '"
~ ~~.., NOTARY "'~-:;'
: ,:::: .. PUBLIC '. ':J) -:.
~ . . ~
: *: REG. #332964 : ,* :
TOTAL COST: 368.16 : : MY COMMISSION: :
FILED ON: 7/2/2009 -;. ~.... ~r:J.ill ....~:
~ ~ . . ..7 . ... ra- .~
------------------------------------------------------------------------------------------------------""'"=-~-~ :-~; . -.......~"'\q:;~"'....._-------
'" 'I/IWE/llTu Clt "
'1, ~ n \\'
Authorized ' I I III! I 1\ \ \
Signature: , Billing Services Representative
L~ \O~
~ bl~0\
v
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, June 15,2009, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from the City of Roanoke to amend the Planned Unit
Development Plan for William Fleming High School, 3601 Femcliff
Avenue, N.W., Official Tax No. 6460102, to include a fieldhouse
with bus and car parking areas, and to change the layout of the
various athletic and recreation facilities, including the removal of a
baseball field and addition of two football/soccer/lacrosse fields.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 26thlayof May
,2009.
Stephanie M. Moon, CMC
City Clerk.
William Fleming-amend PUD Plan,doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, May 29 and Friday, June 5, 2009.
Send affidavit and bill to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
, PH-061S09 William Aeminl!;-amend PUD Plan,doc
'0,
AFFIDAVIT PERTAINING TO AMENDMENT OF PUD PLAN OF:
City of Roanoke, 3601 Ferncliff Avenue, NW
Tax No. 6460102, William Fleming High School
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 27h day of April, 2009, notices of a public hearing to
be held on the 21st day of May, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No. Name Mailing Address
6401205 Kansas B. King 2062 Routt Road, NW
Roanoke, VA 24017
6440101 VC Roanoke LLC 11 S. 12th Street
Richmond, VA 23219
6440116 Horace G. Fralin Partners, et als POBox 20069
Roanoke, VA 24018-0503
6440120
Ferncliff South
601 S. Belvidere Street
Richmond, VA 23220
6450101
G & M Fargo LLC
POBox 35547
Tulsa, OK 74135-4496
6450104
Hoback Properties LLC
POBox 38427
Pittsburgh, PA 15238
6450121
Winn Limited Partnership
6450122
Freeway Partners. LLC
2626 Glenwood Ave., Ste. 200
Raleigh, NC 27608
POBox 6120
Lynchburg, VA 24505
4818 Starkey Road
Roanoke, VA 24018
6460101
Delta Dental of VA
oj;
6460107
United States of America
100 Arbor Drive, NE
Roanoke, VA 24073
Notice also sent to: Valerie Garner, President, Countryside NH Alliance
~~;Jy~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 27th day of April, 2009.
~ 9f ~cJui~
Notary Public
My Commission Expires: Q 1 d ~ ) dD II
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 1,2009
Mr. Kansas B. King
VC Roanoke, LLC
Horace G. Fralin Partners, et alas
Ferncliff South
G & M Fargo LLC
Hoback Properties LLC
Ms. Valerie Garner
Winn Limited Partnership
Freeway Partners, LLC
Delta Dental of Virginia
Shree Vinayak, LLC
SRC Virginia Inc.
United States of America
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, I hav.e advertised a public hearing for
Monday, June 15, 2009, at 7:00 p.m., or as soon thereafter as the matter may be
heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building,
21 5 Church Avenue, S. W., on the request of the City of Roanoke to amend the
Planned Unit Development Plan for William Fleming High School, 3601 Ferncliff
Avenue, N. W., to include a field house with bus and car parking areas; and to
change the layout of the various athletic and recreation facilities, including removal
of a baseball field, and to add two football/soccer/lacrosse fields.
This letter is provided foryour information as an interested property owner and/or
adjoining property owner. If you have questions with regard to the matter, please
call the Department of-Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission,
please call the City Clerk's Office at 540-853-2541.
Sincerely,
~rn.~()~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M, MOON, CMC E-mail: clerk@roanokeva.gov
City Clerk
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
June 16, 2009 '
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
A public hearing was conducted by the Council of the City of Roanoke at
its regular meeting on Monday, June 15, 2009, on a request of the City of
Roanoke to amend the boundaries of Enterprise Zone One A and its
Subzone A, as well as Enterpise Zone Two and its Subzone A.
Resolution No. 38499-061509 was adopted in connection with Enterprise
Zone One A and its Subzone A; however, action with regard to Enterprise
Zone Two and its Subzone A was laid on the table until the next regular
meeting of the Council scheduled for Monday, July 6, 2009, in order to
consider additional parcels for inclusion in Enterprise Zone Two.
Sincerely,
~rn. hltn/YJ
Stephanie M. Moon, cM'c
City Clerk
SMM:ew
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
R. Brian Townsend, Assistant City Manger for Community
Development
Lindsay Hurt, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M, MOON, CMC
City Clerk
June 16, 2009
SHEILA N, HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38499-061509 authorizing the proper
City officials to make boundary amendments to the City's Enterprise Zone One
A and its Subzone A that will add certain areas to them; authorizing the City
Manager to apply to the Virginia Department of Housing and Community
Development for approval of such boundary amendments; and authorizing the
City Manager to take such further action as may be necessary to obtain and
implement such boundary amendments.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~fYJ.iYJOayU
Stephanie M. Moon, CMC
City Clerk
SMM :ew
Attachment
pc: Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Lindsay Hurt, Economic Development Specialist
p:t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June., 2009.
No. 38499-061509.
A RESOLUTION authorizing the proper City officials to make boundary amendments to the
City's Enterprise Zone One A and its Subzone A that will add certain areas to them; authorizing the
City Manager to apply to the Virginia Department of Housing and Community Development
(VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take,
such further action as may be necessary to obtain and implement such boundary amendments.
WHEREAS, there are certain areas currently located outside the current Enterprise Zone One
A and its Subzone A that are contiguous to them that are not currently a part of such Zone areas, but
that can be added to them and that will benefit from the designation ofthose additional area,s as part
of the current Enterprise Zone One A and its Subzone A, as set forth in a letter from the City
Manager to Council dated June 15,2009;
WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the
amendment of an existing Enterprise Zone to add areas to such Zone and its noncontiguous
Subzones, thereby making qualified business firms within such an area eligible for Enterprise Zone
benefits;
WHEREAS, the addition of certain areas of the City a~ part of the City's Enterprise Zone
One A and its Subzone A, as set forth above, has a potential to stimulate significant private sector
investment within the City in areas where such business and industrial growth could result in much
needed growth and revitalization;
WHEREAS, this Council, acting in its capacity as the governing body of the City of
R-Enterprise Zone Amendments-Zone OlleA-2009,doc
1
Roanoke, has held a public hearing on the above mentioned proposed boundary amendments, at
which public hearing citizens and parties in interest were afforded an opportmiity to be heard on such
proposed boundary amendments to Enterprise Zone One A and its Subzone A.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke is hereby applying for amendments to the City's Enterprise Zone
One A and its Subzone A, which amendments will add additional areas which are currently outside
such Zone areas. Such boundary amendments are more fully shown on the map attached to the City
Manager's letter to Council dated June 15,2009, and more fully described in such letter.
2. The City Manager is hereby authorized to apply, on behalf of the City, to the VDHCD
for the above mentioned boundary amendments to the City's existing Enterprise Zone One A and it~
Subzone A pursuant to the applicable provisions of the Virginia Enterprise Zone Grant Act, as
amended, which boundary amendments will add to them certain areas, all as more fully set forth in
the above mentioned letter.
3. Council hereby certifies that it held a held a public hearing as required by the Virginia
Enterprise Zone Grant Act Regulations.
4. The City Manager is authorized to submit to the VDHCD all information necessary
for the application for the boundary amendments to the City's Enterprise Zone One A and its
Subzone A for the Department's review and consideration and to take such further action as may be
necessary to meet other program requirements or to establish the boundary amendments as set forth
above. The City Clerk is authorized to execute and attest any documents that may be necessary or
required for the application or for the provision of s.uch information. Such authority shall continue
throughout the life of such Zone One A and its Subzone A.
R-Enterprise Zone Amendments-Zone OneA-2009,doc
2
5 Local incentives applicable for Enterprise Zone One A and its Subzone A shall also
be applicable for any new areas covered by such approved boundary amendments.
6. Any such approved boundary amendments will be retroactive to the date as provided
by such approval from the VDHCD.
ATTEST:
. n-;tJ~
City Clerk.
~'
R-Enterprise Zone Amendments-Zone OneA-2009,doc
3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Approval of Enterprise Zone One A
and its Subzone A and Enterprise
Zone Two and its Subzone A
Amendment Applications
Background:
Since the designation of the City Enterprise Zones, both Enterprise Zone One A and
Enterprise Zone Two and its Subzone A have had amendments to their zone
boundaries and local incentives. In accordance with state regulations regarding
boundary size, each zone, including any subzone, has a maximum limit equal to
seven percent of total City acreage. Enterprise Zone One A, and its Subzone A, as
well as Enterprise Zone Two, and its Subzone A, can be expanded. In an effort to
best utilize Enterprise Zone incentives, City staff recommends boundary
amendments as set forth below that would add an additional 47 acres to Zone One
A, including its Subzone A, and 208 acres to Zone Two, including its Subzone A.
The Zone One A boundary amendment would include a 26 acre addition between
McClanahan Street and Gardens Road along Zone One A's Subzone A on Franklin
Road, and a 4 acre site downtown to fill in the area around 4th and 5th Street
between Church Avenue and Luck Avenue and including 526 Campbell Avenue.
The Zone One A boundary amendment would also include 6 acres between
Williamson Road and Kimball Avenue along 4th Street and 8 acres along Melrose
Avenue just beyond Glenn Ridge Drive connecting to the rest of the Zone One A
boundary at Adams Street. In addition, the Zone One A boundary amendment
proposes to include 3 acres from 1 516 to 1602 Cleveland Avenue, west of 15th St.
The Zone Two boundary amendment would include 9 acres connecting the
commercial properties along Orange Avenue between Granby Street and Daleton
Road, and an additional 19 acres added on Orange Avenue on both sides of King
Street. Also, the amendment would include 180 acres contiguous to Zone Two's
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
Subzone A along Thirlane Road through Tom Andrews Road and additional
contiguous property to such Subzone A between Aviation Drive and Airport Road,
around Trapper Circle and just surrounding Municipal Road.
Adding the above properties to the City's Enterprise Zones would create additional
opportunities for revitalization where buildings and/or properties are currently
vacant or underutilized. This opportunity for investment can increase jobs and
create enhanced infrastructure within the City's commercial districts. A map
showing each boundary amendment is attached hereto and will also be on file in
the City Clerk's Office. (Attachment 1) (The dashed red lines represen~ the
boundary additions.)
In accordance with the Virginia Department of Housing and Community
Development's Virginia Enterprise Zone Program regulations, the local governing'
body must hold at least one public hearing affording citizens or interested parties
an opportunity to be heard before submitting an amendment application to the
department for consideration. Such public hearing will be held at Council's regular
7:00 p.m. meeting on June 15, 2009. Upon approval by City Council, the boundary
amendments will be subject to approval by the Virgfnia Department of Housing and
Community Development (VDHCD), and, if approved, will be retroactive to a date
approved by the VDHCD.
Recommended Action:
Absent comments at the public hearing requiring further consideration, City
Council adopt the appropriate measures to expand the boundaries of Enterprise
Zone One A, including its Subzone A, and of Enterprise Zone Two,. including its
Subzone A, all subject to approval by the VDHCD, with an effective date retroactive
to a date approved by the VDHCD, for the amended boundaries, all as set forth
above. Furthermore, City Council authorize the City Manager to apply to the
VDHCD for approval of the above mentioned amendments and to take such further
action and/or to execute such additional documents as may be needed to obtain or
confirm such amendments and to meet program requirements throughout the life
of the Zone.
Respectfully submitted,
Darlene L. Bur
City Manager
Attachment .
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Lindsay Hurt, Economic Development Specialist
CM09-00087
~i?-' J
~~>/\ \
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Enterprise Zone Amendment Tax Parcel Numbers
Zone One A Zone Two
1290137 6530 01
1290138 6530 04
1290108 6530 05
1290136X 6530 06
290106 6530 07
290110 6530 08
290121 6530 09
150204 6530 10
150206 6520 08
150201 6520 09
150203 6520 10
150205 6620 10
150202 6620109
300413 6620106
300409 6620105
300410 6620107
300412 6620102
300411 6620108
300501 6630111
300502 6630110
300511 6630109
300513 6630112
300514 6630108
300517 6630 I I 5
050105 6630105
050101 6630107
050106 6630113
280613 6630114
6071 1 03 6620103
6070101 6630102
6070102 6630106
6070103 6640101
6070104 6640102
6070105 6640122
2761702 6640103
2761801 6640123
2761804 6640124
2761807 6640105
2761809 6640120
2761901 6640106
2761905 6640121
2761907 6640107
Zone One A Zone Two
(conti nued)
2761908 70905 II
2761909 7090510
2761910 7100704
2762001 7100712
2762004 7100714
2762005 7100703
2762006 7100711
2762008 ... 7140103
2762009 7140106
3014006 7140126
3015006 7140124
3015008 7140104
012007 7130106
012006 7130109
012005
012004
012001
012002
012003
012026
011911
011910
011909
011906
011206
113402
321215
321201
321214
321301
321315
321314
321327
321317
321325
321313
. .... -
Enterprise Zone Amendment Application
Applicant Locality(ies): City of Roanoke
Name of Zone: One A and its Subzone A
Zone Number: 5
VIRGINIA 'DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT
Partners for Better Communities
501 North Second Street
Richmond, Virginia 23219
(804) 371-7030
EZON E@dhcd.virginia.gov
www.dhcd.virginia.gov '
Form EZ-2
Revised 2.13.09
'\:VifA in ia
./ /~/ A
vE-nterprise
(? /~
0Zones
<J
I .
Instructions for completing the coversheet and application can be found in the appendices beginning
on page 12 of this document. Please read all of the appendices carefully before completing this
application.
Each enterprise zone can consist of up to three non-contiguous zone areas. In cases where a locality
has multiple zone designations, e.g. Richmond has three enterprise zones; each of those zones can
consist of up to three non-contiguous geographic areas. In the case of joint zones, each locality's
portion of the joint zone can consist of up to three non-contiguous geographic areas, but one of those
three non-contiguous areas must be contiguous to at least one other participant's zone area. For
more details, refer to page 15 in the appendix.
Enterprise zone amendment applications can be submitted once every twelve months from the date of
the locality's last zone amendment. Joint zones may amend their zones in one application or
independently so long as each locality amends their portion of the zone only once every twelve
months from the date of that locality's last amendment. The locality submitting the amendment
application must be up to date in its annual reporting requirements. Once DHCD approves an
enterprise zone amendment, the modifications to the zone are retroactive back to January 1 st of the
calendar year in which the amendment was approved. This means that businesses added via a
boundary amendment approved in 2009 could submit grant applications for the 2009 grant year.
~ ti~~~n$'e~of~R{'e~l:lire:tJ4~ttachmel'1t~
Place the required attachments at the end of the amendment application. Unless otherwise specified,
the attachment is required for all types of application amendments.
~ Public Hearing Advertisements
~ Official Public Hearing Minutes
[g] Local Assurances
[g] Resolution (If this is a joint zone, remember that all participating localities must
submit approval resolutions, even if they are not amending their portion of the
zone)
D Joint Application Agreement (Joint zones only)
[g] Maps (Boundary amendments only)
D Incentive charts (Incentive amendments only)
Virginia Enterprise Zone Amendment Application (Form EZ-2)
2
\.Virginia
flEntefprise
"<Zones
~
~Qter;stieef
I " "~">n'''0i.;~....;_,..." "'-- .,'.... -'.'>YF.,i ," "
(For joint zone amendments, each locality must complete a separate coversheet)
Locality:
City of Roanoke
Govemment Address:
Attn: Office of Economic Development
117 Church Avenue, SW
Roanoke, VA 24011
Chief Elected Official (Name and Title):
David A. Bowers (Mayor)
Local Zone Administrator:
Name: Lindsay Hurt
Title: Economic Development Specialist
Phone: 540/853-5405
E-mail: Lindsay.Hurt@roanokeva.gov
Application Type:
rgJ Single (one locality) Enterprise Zone
o Joint (one locality amending) Enterprise Zone
o Joint (multiple localities amending) Enterprise Zone
If Joint application, list all participating localities:
Certification of Chief Administrative Officer:
To the best of my knowledge and belief, data in this proposal
is true and correct and the governing body of the participant
has duly authorized the proposal through resolution. The
resolution is attached.
Signature:
Date:
Name: Darlene L. Burcham
Title: City Manager
Virginia Enterprise Zone Amendment Application (Form EZ-2)
3
'l:Virginia
~Ent8(pris9
.. cZones
?
[I. 2:oliej$iz~
Complete this section only if this amendment modifies the zone boundaries. Delete this section if your
amendment is for incentive modification only.
A. Basic size limits are determined by the type of locality. Each locality in a joint zone may have the
maximum zone acreage for that type of locality. If this is a joint amendment application, Question A must
be completed for each locality. For joint applications, duplicate the check boxes for as many localities
participating in the zone. List the locality's name next to each duplicated box. Refer to Appendix II on
page 15 for zone size limits and boundary modification requirements.
Type of locality:
o County:
o Consolidated City:
~ Town (existing town zones only)/City: City of Roanoke
Size guideline option used:
o Basic land size minimum and maximum
~ 7 percent of land area (Cities and Towns only) Total land area 43 sa. miles
o 7 percent of population (Cities and Towns only) Total population
B. Complete the chart below showing the size of the zone after the proposed modifications. For joint
zones, please list each locality's zone size adjustments on a separate line. Additional rows may be
added to the table as needed. Zone size guidelines can be found in Appendix II on page 15.
Locality Current zone Proposed Proposed Amended zone
size in acreage deletion size in addition size in size in acreage
acreage acreage (total acreage)
City of Roanoke 1,823 0 47 1,870
,
Virginia Enterprise Zone Amendment Application (Form EZ-2)
4
'\Virginia
~...En~iprisG
("Zones
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[I. Zone Siz~
C. Map Requirements - Required only for boundary amendments.
Place required maps at the end of the application. For each of the required maps, joint applications
must submit one map showing the entire zone area. The required maps must be able to fit inside a
legal size mailing envelope. Each of the required maps must be produced at the same scale. GIS
generated maps are preferred. Topographic maps are discouraged. Zone administrators MUST
submit a draft boundary amendment map to DHCD prior to holding the public hearing for review.
Map 1. - Map of the locality indicating the current and amended boundaries of the
enterprise zone area. Please indicate the amended zone boundaries (areas to be added)
with a heavy, dashed red line. Also shade the areas proposed for deletion. Indicate the
existing zone boundary with heavy, solid red line. All required features listed in the charts
must be included on each map.
Map 2. - Map of the modified enterprise zone boundary indicating the existing land use
characteristics according to the following classifications:
Privately-Held Land
Business/Commercial
Industrial
Institutional
Single-family residential
Multi-family
Agriculture
Parking
Mixed-use (or "Other")
Publicly-Held Land
State/Federal Land
Local publicly owned land in use
Unused local public land
Parks & Recreational Areas
Parking
Indicate on this map the total zone acreage and the approximate number of acres devoted
to each type of use.
Map 3. - Map of the modified enterprise zone showing the boundaries of existing zoning
districts. (If the area is not zoned, this map is not required.)
Virginia Enterprise Zone Amendment Application (Form EZ-2)
5
'\1iirginia
-FEnt8rprise
... <Zones
?
illl. Bounda~ Addition
Complete this section only if this amendment adds acreage to the zone. Delete this section if your
amendment is for a boundary deletion or incentive modification only. Boundary additions cannot consist
of a site for a single business and cannot be less than 10 acres in size. Counties with enterprise
zones can include acreage within corporate town limits, provided the acreage addition falls within the
total zone size requirements for the locality. Towns with enterprise zones CANNOT add portions of
the unincorporated areas into the zone through the amendment process.
Describe the areas proposed for inclusion into the zone boundaries. Indicate if the added areas are
contiguous to existing zone boundaries or will count as one of the three total non-contiguous zone
areas per locality. Briefly explain the strategic importance of adding the area(s) to the zone. Discuss
relevant economic conditions, economic development! revitalization efforts occurring within the
proposed addition. Quantify this information where possible.
(Limit response to space provided.)
This boundary amendment will add an additional 47 acres to Enterprise Zone One A, including its Subzone A, as
set forth below:
1. To add to the current Subzone A of Zone One A approximately 26 acres consisting of properties fronting
on the west side of Franklin Road, SW, between and including the addresses of 3001 to 3137 and including
properties with tax map numbers 1290136X and 1290108. In addition, to add properties located along the
eastern side of Franklin Road, SW, between and including the addresses of 2406 to 2240 Franklin Road, SW.
Other properties included consist of properties fronting on the east side of Franklin Road, SW, between and
including the addresses of 2824 to 3130, and the properties located at the southeast corner of Franklin Road,
SW, and McClanahan Street with tax map numbers 1050105, 1050101, and 1050106, along with the property at
2525 Franklin Road, SW. This particular area is in the center of several large renovations and new construction
and would benefit from further encouragement to extend rehabilitation efforts along Franklin Road, SW. The
property to be added is zoned General Commercial.
2. To add to the current Zone One A approximately 8 acres consisting of properties fronting on the south
side of Melrose Avenue, NW, between and including the addresses of 4418 to 4516 and of 3804 to 4106 and
including property at 1042 Adams Street, NW. The extensi~n would add additional commercial businesses
along Melrose that are on the cusp of continuing revitalization efforts. The property to be added is zoned
General Commercial and Neighborhood Commercial.
3. To add to the current Zone One A 6 acres consisting of properties fronting on the west side of 4th Street,
NE, and which have tax map numbers 3014006,3015006, and 3015008. Such parcels have potential for
redevelopment in the future. The property to be added is zoned for the downtown zoning district.
4. To add to the current Zone One A 4 acres consisting of properties fronting on the north and south side of
Church Avenue, SW, and the north side of Luck Avenue which have tax map numbers 1012007, 1012006,
1012005,1012004,1012001,1012002,1012003, 1012026, 1011911, 1011910, 1011909, 1011906, 1011206,
and 1113402. This small acreage will fill in two blocks downtown that are in need of renovation and investment
and to allow for future renovation of a historically significant property within the City. The property to be added is
zoned for the downtown zoning district.
5. To add to the current Zone One A 3 acres consisting of properties located along the south side of
Cleveland Avenue, SW, which have tax map numbers 1321215,1321201,1321214,1321301,1321315,
1321314, 1321327, 1321317, 1321325, and 1321313. As a potential for future development, these parcels may
be eligible for enterprise zone incentives and brownfield redevelopment incentives for such parcels. The
property to be added is zoned Urban Flex.
The addition of the above areas would create the potential to stimulate significant private sector investment
within the City in areas where business growth could result in much needed revitalization. See attached map(s)
for more detail on the above areas.
Virginia Enterprise Zone Amendment Application (Form EZ-2)
6
,Virginia
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Appendix I:
Public hearing and resolution requirements
Local assurances
Page 8
Page 9
Appendix II:
Zone size requirements and configurations
Page 1 0-11
Virginia Enterprise Zo,:",e Amendment Application (Form EZ-2)
7
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Public Hearing Requirements
A local governing body must hold at least one
public hearing on the application for
Enterprise Zone amendment prior to the
locality's passage of its enterprise zone
resolution and prior to submission to DHCD.
A copy of the advertisement of the public
hearing and the public hearing minutes must
accompany the application.
For a joint amendment application, each
participating local governing body may either
hold a separate public hearing or schedule a
joint public hearing.
Public Hearing Advertisement Requirements
o Ads must be published once a week for
two successive weeks in a newspaper of
general circulation.
o The final advertisement cannot be
published less than five days or more
than twenty-one days prior to the
hearing.
o The ad must give the time, date, and
location of the hearing.
The complete requirements for conducting
public hearings are stated in 915.2-2204,
Code of Virginia.
Virginia Enterprise Zone Amendment Application (Form EZ-2)
8
~Virginia
~Ent8fprise
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Local Assurances and Authorizations are used to certify the accuracy of the information provided by
the applicant and to insure that the Program Regulations will be met. Important: All applications must
include a certified resolution from the local governing body. If a joint application, include resolutions of
each local governing body. Attach the resolutions at the end of the amendment application. Joint
applications must also include a Joint Application Amendment Agreement (EZ-2-JA) from each non-
amending partner - refer to page 14 ofthe appendix.
As the representative of the local governing body of City of Roanoke. VA, I hereby certify that:
Amending Locality
1. The information in the Enterprise Zone application is accurate to the best of my knowledge.
2. A public hearing was held by the aforementioned locality to solicit comments on this request
for application amendment. A copy of the public hearing advertisement and a copy of the
public hearing minutes are attached.
3. Any local enterprise zone incentives proposed by the aforementioned locality in the Enterprise
Zone application represents a firm commitment by the locality and have been reviewed by the
local governing body's attorney as to their legality;
4. It is understood that if at any time the aforementioned locality is unable or unwilling to fulfill a
commitment to provide local enterprise zone incentives, or if no state enterprise zone
incentives have been utilized within a five-year period, the zone shall be subject to termination.
Chief Administrator:
Darlene L. Burcham
Virginia Enterprise Zone Amendment Application (Form EZ-2)
9
"'Virginia
dEnterprise
"('Zones
"
~QQendix II: Zone Size Reguirements and Configuration~
Size Limits for Zones in Towns and Cities
Minimum: one-quarter (1/4) square mile (160
acres).
Maximum: one square mile (640 acres).
Exception: may be larger than one square mile
provided it does not exceed seven percent of the
locality's land area or it does not encompass
more than seven percent of the locality's total
population. To calculate the population
exception, use the Weldon Cooper Centers'
most recent final (not provisional) population
estimates for the locality. The following is link to
the Weldon Cooper Public Service Center:
http://www .coopercenter.org/de mog ra ph ics/POP
ULA TION%20ESTIMA TES/
Size Limits for Zones in Unincorporated Areas of
Counties
Minimum: one-half (1/2) square mile (320
acres).
Maximum: six square miles (approximately
3,840 acres).
Size Limits for Zones in Consolidated Cities
Zones in cities where the present boundaries
have been created through the consolidation of
a city and county (Chesapeake, Hampton,
Newport News, and Virginia Beach) or the
~onsolidation of two cities (Suffolk and
Richmond), must use the minimum and
maximum size guidelines for zones in
unincorporated areas of counties described
above.
Single zone: An enterprise zone located entirely within a single jurisdiction. The locality's zone can
consist of three non-contiguous zone areas. A county zone including areas within incorporated town
limits constitutes a single zone and town acreage is considered part of the county's zone acreage.
Counties can amend their zone boundaries to include part of the corporate town limits as part of the
zone. This addition does NOT constitute a joint zone., The acreage within the town limits counts
towards the county's maximum zone acreage. Towns added into the county'acreage are not required
to offer local enterprise zone incentives, but may.
----
Non-contiguous
county zone areas
----
Town limits
Virginia Enterprise Zone Amendment Application (Form EZ-2)
10
,VIrginia
~Enteiprls8
.. il'Zones
q
~p-p-endix II: Zone Size Reguirements and Configuration~
Joint zone: An enterprise zone located in two or more jurisdictions. Each locality's portion of the joint
zone can consist of up to three non-contiguous geographic areas relative to that locality. The three
non-contiguous areas comprise that locality's total zone size and the acreage of all three non-
contiguous areas must meet the total size requirements for that type of locality. If a locality participates
in a joint zone and also has two other zone designations, each of the three zones can consist of three
non-contiguous areas. In the case of the joint zone, one of the locality's three possible zone areas
must be contiguous to at least one other participant's zone area. The following are some examples of
joint zone configurations:
. = Non-contiguous areas of one locality's enterprise zone
.. = Area where localities in joint zones are contiguous
EXAMPLE A: Two-locality joint zone
......................................................
~. .
..""".....................................
.
Locality Two
Locality One
.
EXAMPLE B: Four-locality joint zone
Locality Four
Locality Two
.
.
Locality One
Locality Three
.
. .
Virginia Enterprise Zone Amendment Application (Form EZ-2)
11
'\Virginia
~...En~iprise
",Zones
<1
. ,
Enterprise Zone Amendment Application
Applicant Locality(ies): City of Roanoke
Name of Zone: Two and its Subzone A.
Zone Number: 42
VIRGINIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT
Partners for Better Communities
501 North Second Street
Richmond, Virginia 23219
(804) 371-7030
EZON E@dhcd.virginia.gov
www.dhcd.virginia.gov
Form EZ-2
Revised 2.13.09
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Instructions for completing the coversheet and application can be found in the appendices beginning
on page 12 of this document. Please read all of the appendices carefully before completing this
application.
Each enterprise zone can consist of up to three non-contiguous zone areas. In cases where a locality
has multiple zone designations, e.g. Richmond has three enterprise zones; each of those zones can
consist of up to three non-contiguous geographic areas. In the case of joint zones, each locality's
portion of the joint zone can consist of up to three non-contiguous geographic areas, but one of those
three non-contiguous areas must be contiguous to at least one other participant's zone area. For
more details, refer to page 15 in the appendix.
Enterprise zone amendment applications can be submitted once every twelve months from the date of
the locality's last zone amendment. Joint zones may amend their zones in one application or
independently so long as each locality amends their portion of the zone only once every twelve
months from the date of that locality's last amendment. The locality submitting the amendment
application must be up to date in its annual reporting requirements. Once DHCD approves an
enterprise zone amendment, the modifications to the zone are retroactive back to January 15t of the
calendar year in which the amendment was approved. This means that businesses added via a
boundary amendment approved in 2009 could submit grant applications for the 2009 grant year.
~~~,~!J~t~.~f~~e~~i~~!i~ttael1J\'l'ent$
Place the required attachments at the end of the amendment application. Unless otherwise specified,
the attachment is required for all types of application amendments.
[8J Public Hearing Advertisements
[2J Official Public Hearing Minutes
[2J Local Assurances
[2J Resolution (If this is a joint zone, remember that all participating localities must
submit approval resolutions, even if they are not amending their portion of the
zone)
D Joint Application Agreement (Joint zones only)
[2J Maps (Boundary amendments only)
D Incentive charts (Incentive amendments only)
Virginia Enterprise Zone Amendment Application (Form EZ-2)
2
'\Virginia
~Ent8rprisG
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(For joint zone amendments, each locality must complete a separate coversheet)
Locality:
City of Roanoke
Govemment Address:
Attn: Office of Economic Development
117 Church Avenue, SW
Roanoke, VA 24011
Chief Elected Official (Name and Title):
David A. Bowers (Mayor)
Local Zone Administrator:
Name: Lindsay Hurt
Title: Economic Development Specialist
Phone: 540/853-5405
E-mail: Lindsay.Hurt@roanokeva.gov
Application Type:
I:8:J Single (one locality) Enterprise Zone
o Joint (one locality amending) Enterprise Zone
o Joint (multiple localities amending) Enterprise Zone
If Joint application, list all participating localities:
Certification of Chief Administrative Officer:
To the best of my knowledge and belief, data in this proposal
is true and correct and the governing body of the participant
has duly authorized the proposal through resolution. The
resolution is attached.
Signature:
Date:
Name: Darlene L. Burcham
Title: City Manager
Virginia Enterprise Zone Amendment Application (Form EZ-2)
3
\.Virginia
~Eliteipri5e
"<Zones
?
[1..Zcsne;$.iz~
Complete this section only if this amendment modifies the zone boundaries. Delete this section if your
amendment is for incentive modification only.
A. Basic size limits are determined by the type of locality. Each locality in a joint zone may have the
maximum zone acreage for that type of locality. If this is a joint amendment application, Question A must
be completed for each locality. For joint appliCations, duplicate the check boxes for as many localities
participating in the zone. List the locality's name next to each duplicated box. Refer to Appendix II on
page 15 for zone size limits and boundary modification requirements.
Type of locality:
o County:
o Consolidated City:
~ Town (existing town zones only)/City: City of Roanoke
Size guideline option used:
o Basic land size minimum and maximum
~ 7 percent of land area (Cities and Towns only) Total land area 43 Sq. miles
07 percent of population (Cities and Towns only) Total population
B. Complete the chart below showing the size of the zone after the proposed modifications. For joint
zones, please list each locality's zone size adjustments on a separate line. Additional rows may be
added to the table as needed. Zone size guidelines can be found in Appendix II on page 15.
Locality Current zone Proposed Proposed Amended zone
size in acreage deletion size in addition size in size in acreage
acreage acreage (total acreage)
City of Roanoke 1,399 0 208 1,607
Virginia Enterprise Zone Amendment Application (Form EZ-2)
4
'i:.Virgi~ia .
~Enterpri5e
. <Zones
?
[I. Zone Siz~
C. Map Requirements - Required only for boundary amendments.
Place required maps at the end of the application. For each of the required maps, joint applications
must submit one map showing the entire zone area. The required maps must be able to fit inside a
legal size mailing envelope. Each of the required maps must be produced at the same scale. GIS
generated maps are preferred. Topographic maps are discouraged. Zone administrators MUST
submit a draft boundary amendment map to DHCD prior to holding the public hearing for review.
Map 1. - Map of the locality indicating the current and amended boundaries of the
enterprise zone area. Please indicate the amended zone boundaries (areas to be added)
with a heavy, dashed red line. Also shade the areas proposed for deletion. Indicate the
existing zone boundary with heavy, solid red line. All required features listed in the charts
must be included on each map.
Map 2. - Map of the modified enterprise zone boundary indicating the existing land use
characteristics according to the following classifications:
Privately-Held Land
Business/Commercial
Industrial
I nstitutiona I
Single-family residential
Multi-family
Agriculture
Parking
Mixed-use (or "Other")
\ Publicly-Held Land
State/Federal Land
Local publicly owned land in use
Unused local public land
Parks & Recreational Areas
Parking
Indicate on this map the total zone acreage and the approximate number of acres devoted
to each type of use.
Map 3. - Map of the modified enterprise zone showing the boundaries of existing zoning
districts. (If the area is not zoned, this map is not required.)
Virginia Enterprise Zone Amendment Application (Form EZ-2)
5
\Virgipia
4l'..En~erprise
<Zones
<1
Complete this section only if this amendment adds acreage to the zone. Delete this section if your
amendment is for a boundary deletion or incentive modification only. Boundary additions cannot consist
of a site for a single business and cannot be less than 10 acres in size. Counties with enterprise
zones can include acreage within corporate town limits, provided the acreage addition falls within the
total zone size requirements for the locality. Towns with enterprise zones CANNOT add portions of
the unincorporated areas into the zone through the amendment process.
Describe the areas proposed for inclusion into the zone boundaries. Indicate if the added areas are
contiguous to existing zone boundaries or will count as one of the three total non-contiguous zone
areas per locality. Briefly explain the strategic importance of adding the area(s) to the zone. Discuss
relevant economic conditions, economic development! revitalization efforts occurring within the
proposed addition. Quantify this information where possible.
(Limit response to space provided.}
This boundary amendment will add an additional 208 acres to Enterprise Zone Two, including its Subzone A, as
set forth below:
1. To add to the current Subzone A of Zone Two 180 acres consisting of properties fronting on both sides
of Coulter Road, NW, and fronting on Trapper Circle, NW. The other additions consist of properties fronting on
both sides of Airport Road, NW, and which have tax map numbers 6630113,6630114,6620103,6630102,
6630106,6640101,6640102,6640122, 6640103,6640123, 6640124,6640105,6640120,6640106,6640121,
and 6640107. The properties to be added have a great opportunity for future redevelopment in the City. These
proposed parcels present an opportunity for redevelopment of existing buildings and sites in the near future.
The property to be added is zoned Airport use, General Commercial, and Institutional Planned Unit
Development.
2. To add to the current Zone Two approximately 19 acres consisting of properties located at the
intersection of Orange Avenue, NE, including King Street, NE, and which have tax map numbers 7090511,
7090510,7100704,7100712,7100714,7100703, and 7100711. This would allow potential redevelopment in
areas that have a chance of growth in property investment and job creation. The property to be added is zoned
General Commercial and Light Industrial.
3. To add to the current Zone Two 9 acres consisting of five properties fronting on the west side of Granby
Street with tax map numbers 7140103,7140106,7140126,7140124, and 7140104 and two properties fronting
on the north side of Orange Avenue, NE, with tax map numbers 7130106 and 7130109. This area would close
the commercial spaces along Orange Avenue, NE, in Enterprise Zone Two between Granby Street and Daleton
Road. The property to be added is zoned Light Industrial and General Commercial.
The addition of the above areas would create the potential for redevelopment of commercial and industrial sites
and buildings within the City limits to create much needed growth and revitalization. See attached map(s) for
more detail on the above areas.
Virginia Enterprise Zone Amendment Application (Form EZ-2)
6
"-Virginia
~Erit8fpri5e
"-(Zones
<1
Appendix I:
Public hearing and resolution requirements
Local assurances
Page 8
Page 9
Appendix II:
Zone size requirements and configurations
Page 10-11
Virginia Enterprise Zone Amendment Application (Form EZ-2)
7
'\Virginia
*'Enteiprise
"<Zones
?
~QQendix I: Public Hearing and Resolution Reguiremen~
Important information regarding joint zone
amendments
. Localities participating in a joint zone can
choose to amend their respective portions
of the zone application simultaneously
through the submission of one amendment
application. However, this is not required.
Participants in a joint zone may amend
their portion of the zone independently of
each other.
. Each locality can only amend their portion
of the zone application once every twelve
months from the approval date of their last
amendment.
. All localities carticipating in the ioint zone
(reaardless of whether or not they are
amendina their DOrtion of the zone) must
cass aDDroval resolutions and sian ioint
application aareements for any.. ..
amendment made bY a cartnenna 10lnt
a DDlicant.
. DHCD will not process any amendment
application until the applicant or applicants
in the case of a joint zone amendment are
up to date on their annual reporting
requirements.
Virginia Enterprise Zone Amendment Application (Form EZ-2)
8
Public Hearing Requirements
A local governing body must hold at least one
public hearing on the appli~ation for
Enterprise Zone amendment pnor to the
locality's passage of its enterprise zone
resolution and prior to submission to DHCD.
A copy of the advertisement of the public
hearing and the public hearing minutes must
accompany the application.
For a joint amendment application, each
participating local governing body may either
hold a separate public hearing or schedule a
joint public hearing.
Public Hearing Advertisement Requirements
o Ads must be published once a week for
two successive weeks in a newspaper of
general circulation.
o The final advertisement cannot be
published less than five days or more
than twenty-one days prior to the
hearing.
o The ad must give the time, date, and
location of the hearing.
The complete requirements for conducting
public hearings are stated in 915.2-2204,
Code of Virginia.
Minimum Resolution Format Requirements
While DHCD does not provide a template for zone
amendment resolutions, we outline the minimum
requirements below which can also serve as the
framework for a resolution.
Single Jurisdiction - Resolutions accompanying
single locality applications for enterprise zone
amendment should state that the local governing
body:
o Is applying for enterprise zone amendment;
o Authorizes its chief administrator (or clerk
where there is no chief administrator) to submit
all information needed to apply for a zone
amendment.
o Authorizes its chief administrator (or clerk) to
meet other program administrative and
reporting requirements, as defined by the
Enterprise Zone Regulations, throughout the
life of the zone.
Joint Zone Application--Separate resolutions are
required of each amending locality and should
state that:
o The local governing body is applying for
enterprise zone amendment jointly with other
localities (provide names);
o One jurisdiction (provide name) is designated
to act as program administrator;
o The local governing body authorizes the chief
administrator (or clerk) acting as program
administrator to submit all information needed
to apply for an enterprise zone amendment
and to carry out all program administrative and
reporting requirements on its be~alf; .
o The local governing body authOrizes the chief
administrator (or clerk) acting as program
administrator to carry out all program
administrative and reporting requirements on
its behalf, as defined by the Enterprise Zone
Regulations, throughout the life of the zone.
Joint Zone Non-Amending Jurisdiction(s)
o Each non-amending jurisdiction in a Joint EZ
Zone must pass a concurrence resolution and
complete a Joint Application Agreement (Form-
EZ-2-JA). See pages 14.
"'Virginia
tlEnteiprise
.. ~Zones
q
~p-p-endix I: Local Assurance~
Local Assurances and Authorizations are used to certify the accuracy of the information provided by
the applicant and to insure that the Program Regulations will be met. Important: All applications must
include a certified resolution from the local governing body. If a joint application, include resolutions of
each local governing body. Attach the resolutions at the end of the amendment application. Joint
applications must also include a Joint Application Amendment Agreement (EZ-2-JA) from each non-
amending partner- refer to page 14 of the appendix.
As the representative of the local governing body of City of Roanoke. VA, I hereby certify that:
Amending Locality
1. The information in the Enterprise Zone application is accurate to the best of my knowledge.
2. A public hearing was held by the aforementioned locality to solicit comments on this request
for application amendment. A copy of the public hearing advertisement and a copy of the
public hearing minutes are attached.
3. Any local enterprise zone incentives proposed by the aforementioned locality in the Enterprise
Zone application represents a firm commitment by the locality and have been reviewed by the
local governing body's attomey as to their legality;
4. It is understood that if at any time the aforementioned locality is unable or unwilling to fulfill a
commitment to provide local enterprise zone incentives, or if no state enterprise zone
incentives have been utilized within a five-year period, the zone shall be subject to termination.
Chief Administrator:
Darlene L. Burcham
Title: City Manager
Date:
Virginia Enterprise Zone Amendment Application (Form EZ-2)
9
\:Virginia
~Ent8rprise
... <Zones
<l
~QQendix II: Zone Size R~uirements and Configuration~
Size Limits for Zones in Towns and Cities
Minimum: one-quarter (1/4) square mile (160
acres).
Maximum: one square mile (640 acres).
Exception: may be larger than one square mile
provided it does not exceed seven percent of the
locality's land area or it does not encompass
more than seven percent of the locality's total
population. To calculate the population
exception, use the Weldon Cooper Centers'
most recent final (not provisional) population
estimates for the locality. The following is link to
the Weldon Cooper Public Service Center:
http://www .coopercenter.org/demog raph ics/POP
ULA TION%20ESTIMA TES/
Size Limits for Zones in Unincorporated Areas of
Counties
Minimum: one-half (1/2) square mile (320
acres).
Maximum: six square miles (approximately
3,840 acres).
- Size Limits for Zones in Consolidated Cities
Zones in cities where the present boundaries
have been created through the consolidation of
a city and county (Chesapeake, Hampton,
Newport News, and Virginia Beach) or the
consolidation of two cities (Suffolk and
Richmond), must use the minimum and
maximum size guidelines for zones in
unincorporated areas of counties described
above.
Single zone: An enterprise zone located entirely within a single jurisdiction. The locality's zone can
consist of three non-contiguous zone areas. A county zone including areas within incorporated town
limits constitutes a single zone and town acreage is considered part of the county's zone acreage.
Counties can amend their zone boundaries to include part of the corporate town limits as part of the
zone. This addition does NOT constitute a joint zone. The acreage within the town limits counts
towards the county's maximum zone acreage. Towns added into the county acreage are not required
to offer local enterprise zone incentives, but may.
----
Non-contiguous
county zone areas
------
Town limits
Virginia Enterprise Zone Amendment Application (Form EZ-2)
10
'Virginia
~EniOfprls.
... clones
~
~QQendix II: Zone Size Reguirements and ConfigurationS.
Joint zone: An enterprise zone located in two or more jurisdictions. Each locality's portion of the joint
zone can consist of up to three non-contiguous geographic areas relative to that locality. The three
non-contiguous areas comprise that locality's total zone size and the acreage of all three non-
contiguous areas must meet the total size requirements for that type of locality. If a locality participates
in a joint zone and also has two other zone designations, each of the three zones can consist of three
non-contiguous areas. In the case of the joint zone, one of the locality's three possible zone areas
must be contiguous to at least one other participant's zone area. The following are some examples of
joint zone configurations:
. = Non-contiguous areas of one locality's enterprise zone
. = Area where localities in joint zones.are contiguous
EXAMPLE A: Two-locality joint zone
......................................................
I....~...........................~....
.
Locality Two
Locality One
.
EXAMPLE B: Four-locality joint zone
Locality Four
Locality Two
.
.
Locality One
.
Locality Three
. .
Virginia Enterprise Zone Amendment Application (Form EZ-2)
11
\:Virginia
'Enterprise
"<Zones
(/
..
---
-'>. .
ROANOKE
Enterprise Zone One A Incentives
Background
The new Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise
Zone is a geographically defined area designated by the Governor. The state
and local government enter into a ten year partnership to encourage business
expansion and recruitment by offering both state and local incentives. Two five
year periods may be added to the designation, provided approved by the
Department of Housing and Community Development.
Businesses locating within the boundaries of an Enterprise Zone may qualify for
state and local incentives. A description of the local and state' incentives and the
qualifying criteria is provided below.
Enterprise Zone One A, encompassing 1,702.4 acres and centered along
the main east and west tracks of the Norfolk & Western Railroad, was
established in January 2004. Incentives remain in effect until December
31, 2023.
Fayade Grant
The Fayade Grant program was established to visually improve the
appearance of buildings within Enterprise Zone One A. The grant is equal
to one third of the cost of fayade renovations, capped at $25,000.
Application must be made before work begins on the renovation, with all
applications going before the Economic Development Authority. Grants
are made on a reimbursement basis, and only cover the hard costs of the
renovation, not architectural and engineering fees.
Note: This incentive is the only incentive applying to non-profit entities.
All other incentives apply only to for-profit entities.
Partial Real Estate Tax Exemption of Rehabilitated Buildings
(See Roanoke City Code Sections 32-101.1 et. seq.)
A real estate tax exemption may be available for businesses within the
Enterprise Zone One A for increasing, through substantial rehabilitation
or renovation, the assessed value of an existing commercial, commercial
mixed use (no more than 80% residential) or industrial building. In order
,
"
to qualify for the exemption, a structure must be no less than 15 years of
age, located within Enterprise Zone One A, rehabilitated or renovated so as-to
increase the assessed value of the structure by at least $50,000 or more, the
structure has not received an exemption under Division 5, Exemption of
Certain Rehabilitated Real Property, of Article II, Chapter 32, of the Code
of the City of Roanoke and the rehabilitation or renovation must be
completed within one year after the date of the filing of the application
for exemption.
Development Fees Rebates
Refund of development fees (building permit and comprehensive
development plan review) may be available for business firms or building
owners located in Enterprise Zone One A. The following limitations apply:
Amount Invested
$1,000,000 or more
$900,000-$999,999.99
$800,000-$899,999.99
$700,000-$799,999.99
$600,000-$699,999.99
$500,000-$599,999.99
$400,000-$499,999.99
$300,000-$399,999.99
$250,000-$299,999.99
$125,000-$249,999.99
$0-$124,999.99
City Rebates
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Water, Fire and Sewer Hookup Fees Rebates
Refund of Water, Fire and Sewer hookup fees may be available for
business firms or building owners located in Enterprise Zone One A. The
following limitations apply:
Amount Invested
1,000,000 or more
$900,000-$999,999.99
$800,000-$899,999.99
$700,000-$799,999.99
$600,000-$699,999.99
$500,000-$599,999.99
$400,000-$499,999.99
$300,000-$399,999.99
$250,000-$299,999.99
$125,000-$249,999.99
$0-$124,999.99
City Rebates
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Water Hookups Capped at
Size
5/8"
%"
1"
1 ~"
2"
3"
4"
6"
8"
1 0-12"
Cap
$ 1 ,500
$ 1 ,515
$ 1 ,600
$ 2,300
$ 2,500
$ 3,960
$12,300
$14,010
actual cost up to $20,043
actual cost up to $22,079
Sewer Hookups Capped at
Size
Cap
5/8-6"
8"
12"
$ 1,500
actual cost up to $3,750
actual cost up to $7,500
Fire Hookups Capped at
Size
4"
6"
8"
10"
12"
Cap
$10,300
$10,800
$13,300
$15,000
actual cost up to $22,250
Fire Suppression Retro-Fit Grant and Fire Hookup Rebate
For rehabilitated commercial and industrial buildings, or mixed use
buildings having no less than 20% devoted to commercial uses, needing a
fire suppression system, a rebate of fire hookup fees, according to the
above, is available from the City, with a grant from the Economic
Development Authority available every year for five years to cover a
percentage of monthly fire charges, as outlined below:
Year One
Year Two
Year Three
Year Four
Year Five
50% of monthly fire service charge up to $1,000
40% of monthly fire service charge up to $800
30% of monthly fire service charge up to $600
20% of monthly fire service charge up to $400
10% of monthly fire service charge up to $200
Neighborhood and Parks Grant
Neighborhood grants are made to neighborhood organizations seeking to
improve gateway features, signage or undergo beautification measures.
These grants are in the amount of $500, with only neighborhoods in
Enterprise Zone One A or in a Census Tract contiguous to the zone
eligible for the grants. There is a limit of one per fiscal year.
Business Security Grant
For any business located in Enterprise Zone One A participating in the
Police Department's Star City Business Watch program, Security Grants of
up to $500 to enact the security measures recommended by the Police
Department are available.
Job Grants
Businesses qualified for job training assistance from the Department of
Business Assistance (DBA) may be eligible for job training grants from the
City of Roanoke. The amount of the grants is at the discretion of the City,
but cannot be more than the amount from the state or combined with the
state's grant, exceed the training need. It is the expectation of the City
the business will work closely with the Office of Economic
Development as it negotiates with the DBA.
.'
I
Enterprise Zone Two Incentives
Background
The new Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is
a geographically defined area designated by the Governor. Although 51 Enterprise
Zones now exist in the state, the legislation limits the number authorized
statewide to thirty. The state and local government enter into a ten year
partnership to encourage business expansion and recruitment by offering both
state and local incentives. Two five year periods may be added to the
designation, provided approved by the Department of Housing and Community
Development. Businesses locating within the boundaries of an Enterprise Zone
may qualify for state and local incentives. A description of the local
and state incentives and the qualifying criteria is provided below.
Enterprise Zone Two and the 581 /Hershberger Subzone, with 1,077.2 acres,
covers the largest inventory of vacant industrial sites in the city. Enterprise Zone
Two and the 581 /Hershberger Subzone remain in effect until December 31, 2015.
Water, Fire and Sewer Hookup Fees Rebate for New Building Construction and the
Rehabilitation of Existing Buildings
City rebates up to 100% of water, fire, and sewer hookup fees, after
documentation of a permanent certificate of occupancy, for businesses
undertaking new building construction investment and the investment in the
rehabilitation of existing buildings of at least $125,000. The following limitations
apply to the rebates of water, fire, and sewer hookup fees:
Amount Invested
$1,000,000 or more
$900,000-$999,999.99
$800,000-$899,999.99
$700,000-$799,999.99
$600,000-$699,999.99
$ 500,000-$ 5 99,999.99
City Rebates
100%
90%
80%
70%
60%
50%
$400,000-$499,999.99
$ 300,000-$ 399,999.99
$250,000-$299,999.99
$125,000-$249,999.99
$0-$124,999.99
40%
30%
20%
10%
0%
Water Hookups Capped at
Size
Cap
5/8"
%"
1 "
1 }'2"
2"
3"
4"
6"
8"
1 0- 1 2"
$ 1 ,500
$ 1,515
$ 1 ,600
$ 2,360
$ 2,500
$ 3,960
$12,300
$14,010
actual cost up to $20,043
actual cost up to $22,079
Sewer Hookups Capped at
Size
Cap
5/8-6"
8"
1 2"
$ 1,500
actual cost up to $3,750
actual cost up to $7,500
Fire Hookups Capped at
Size
Cap
4"
6"
8"
1 0"
1 2"
$10,300
$10,800
$13,300
$15,000
actual cost up to $22,250
Building Permit Fee and Comprehensive Development Plan Review Fees Rebate for
New Building Construction and the Rehabilitation of Existing Buildings
Up to 100% rebate of Building Permit fees and Comprehensive Development Plan
Review fees based on new building construction investment and/or building
rehabilitation investment.
4'
Amount Invested
$100,000 or more
$75,000-$99,999.99
$ 50,000-$ 74,999.99
$25,000-$49,999.99
$0-$24,999.99
City Rebates
100%
75%
50%
25%
0%
Rehabilitation of Existing Structures Real Estate Tax: Abatement
A real estate tax abatement is available to businesses increasing by $50,000 or
more, through substantial rehabilitation or renovation, the assessed value of an
existing commercial or industrial building 15 or more years of age. The amount
of the exemption from real property taxation shall be an amount equal to the
difference in the appraised value of the structure immediately before
rehabilitation or renovation and immediately after rehabilitation or renovation as
determined by the Director of Real Estate Valuation. This amount only, on a fixed
basis, shall constitute the exemption, notwithstanding subsequent assessment or
reassessment. New construction of additional square footage will not qualify
toward the tax exemption, as the purpose of the incentive is to encourage
renovation of existing structures. The exemption remains with the building, not
with the owner of the building, for a period of five years and begins on July 1 of
the year following completion of the rehabilitation or renovation and approval of
the application for exemption. The maximum tax abatement for any individual
building over the five-year period is $75,000. A $50.00 application fee will be
required. The types of substantial rehabilitation or renovation improvements
considered as increasing the assessed value are limited to those made to the
actual qualifying structure. Other improvements, fees, or costs will not be
considered.
Job Training Grants
Job training grants are available of up to $1,000 per newly created, permanent,
full-time, industrial position for Enterprise Zone residents and up to $500 per
newly created, permanent, full-time, industrial position for residents living
outside these areas. Businesses must create at least 10 permanent, full-time,
industrial positions and invest at least $250,000 in real property and/or
machinery and equipment, within the same calendar year, to be eligible for the
grants. Only newly created, permanent, full-time positions will be considered for
the one-time grant. Grants will be awarded with documentation of creation of the
tenth position and the minimum investment. A business creating 10 permanent
full-time positions would receive one grant, 11 positions two grants,
12 positions three grants, etc. The maximum amount in the program is $25,000.
Should approved applications for grants exceed the $25,000 maximum, grants
will be prorated based on the total grants approved for that particular year.
.
Seasonal, temporary, leased or contract labor positions, or positions created
when a job function is shifted from an existing location in the Commonwealth to
a local Enterprise Zone shall not qualify as permanent full-time positions.
Companies must demonstrate a need for training funds and companies qualifying
for state job grants are not eligible for the local, one-time job training grants,
unless they can demonstrate the need greatly surpasses what is available from
the Commonwealth of Virginia.
Parking Lot/Landscaping Grant
Businesses with gravel parking lots void of landscaping and contributing storm
water runoff to an existing city-owned detention pond may be eligible for a
parking lot/landscaping grant. Entity must be for profit. A plan showing the area
to be paved, a list of all trees and plants, a plan showing where the landscaping
will be placed, pictures of the lot as is, and a cost list must be submitted to the
Economic Development Authority of the City of Roanoke, Virginia (EDA), with an
application form prior to commencing work. Plans for landscaping must conform
to existing zoning ordinances. Submissions will be reviewed by the EDA for
completion and approval. Plans approved for an amount will be granted one third
of the cost of the improvements, up to $25,000. Approved businesses will have
six (6) months from the date of approval to complete the project.
Once completed, the grantee must submit copies of all invoices, a certification
from the Building Division as to the project's completeness, and a form for
reimbursement.
No grants will be awarded for parking businesses.
, "
Itr.
ROANOKE
Parking Lot/Landscaping Grant Application Enterprise Zone Two
To: Enterprise Zone Administrator
As a part o'f the Enterprise Zone Two program, the EDA will provide a grant of up to
one third of investment in parking lot paving and landscaping, capped at $25,000
per grant.
Date: ______________________
Printed name of legal owner(s): ________________________________________________
S i gnat u re of leg al ow n e r( s): ___________________________________________________
Contact telephone n u m be rs: __________________________________________________
Ap P I i cant: _________________________________________________________~__________
Applicant contact phone number: _____________________________________________
St reet ad d re s s of b u i I din g: ______________________..:_____________________________
Tax Parcel Number of property upon which the building is located: _____________
Description of proposed improvements (attach additional page(s) for information as
needed):
Estimated cost of improvements: ________________________________________
Estimated completion date: _____________________________
I have attached the following:
Photographs of the existing lot
Scaled Drawings
List of materials .
I understand I will need to submit the following documents when the project is
completed in order to receive the grant: construction contract and/or receipts
documenting investment in parking lot and landscaping, photograph of completed
project, and such other documents as the EDA or City may request, such as Certificate of
Final Inspection.
I understand the Economic Development Authority and the City of Roanoke must approve
this application before work begins on the project or I may not be eligible for this grant.
Please return this application, as well as a photograph of the lot to be improved, to the
Office of Economic Development, 117 Church Avenue, Roanoke, VA 24011. Call
540/853-5405 for more information.
Date Rec'd: _______EDA Approval: _______Completion: _______Check # & Date: _______Grant Date: ________
of" <
~.
ROANOKE
Parking Lot/Landscaping Grant Request for Payment
To: Enterprise Zone Administrator
I am requesting payment for my pre-approved parking lot/landscaping grant
Date: ______________________
Printed name of legal owner(s): ________________________________________________
Signature of legal owner(s): ______________...:____________________________________
Contact telephone n u m be rs: __________________________________________________
Ap P I i can t: ____________________________________________________________________
Applicant contact phone number: _____________________________________________
Street add ress of bui Id i ng: ____________________________________________________
Tax Parcel Number of property upon which the building is located: _____________
Attached are copies of all receipts for the work, pictures of the finished lot, and
c:ertification from the Building Division the work has been completed.
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Matter was laid on the table for action at the July 6, 2009 Council meeting.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION authorizing the proper City officials to make boundary amendments to the
City's Enterprise Zone Two and its Subzone A that will add certain areas to them; authorizing the
City Manager to apply to the Virginia Department of Housing and Community Development
(VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take
such further action as may be necessary to obtain and implement such boundary amendments.
WHEREAS, there are certain areas currently located outside the current Enterprise Zone Two
and its Subzone A that are contiguous to them that are not currently a part of such Zone areas, but
that can be added to them and that will benefit from the designation ofthose additional areas as part
ofthe current Enterprise Zone Two and its Subzone A, as set forth in a letter from the City Manager
to Council dated June 15,2009;
WHEREAS, the Virginia Enterprise Zone Grant Act of 2005, as amended, authorizes the
amendment of an existing Enterprise Zone to add areas to such Zone and its noncontiguous
Subzones, thereby making qualified business firnls within such an area eligible for Enterprise Zone
benefits;
WHEREAS, the addition of certain areas of the City as part of the City's Enterprise Zone
Two and its Subzorie A , as set forth above, has a potential to stimulate significant private sector
investment within the City in areas where such business and industrial growth could result in much
needed growth and revitalization;
WHEREAS, this Council, acting in its capacity as the governing body of the City of
R-Enterprise Zone Amendments-Zone Two-2009,doc
I
Roanoke, has held a public hearing on the above mentioned proposed boundary amendments, at
which public hearing citizens and parties in interest were afforded an opportunity to be heard on such
proposed boundary amendments to Enterprise Zone Two and its Subzone A.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke is hereby applying for amendments to the City's Enterprise Zone
Two and its Subzone A, which amendments will add additional areas which are currently outside
such Zone areas. Such boundary amendments are more fully shown on the map attached to the City
Manager's, letter to Council dated June 15,2009, and more fully described in such letter.
2. The City Manager is hereby authorized to apply, on behalf ofthe City, to the VDHCD
for the above mentioned boundary amendments to the City's existing Enterprise Zone Two and its
Subzone A pursuant to the applicable provisions of the Virginia Enterprise Zone Grant Act, as
amended, which boundary amendments will add to them certain areas, all as more fully set forth in
the above mentioned letter.
3. Council hereby certifies that it held a held a public hearing as required by the Virginia
Enterprise Zone Grant Act Regulations.
4. The City Manager is authorized to submit to the VDHCD all information necessary
for the application for the boundary amendments to the City's Enterprise Zone Two and its Subzone
A for the Department's review and consideration and to take such further action as may be necessary
to meet other program requirements or to establish the boundary amendments as set forth above.
The City Clerk is authorized to execute and attest any documents that may be necessary or required
for the application or for the provision of such information. Such authority shall continue throughout
the life of Zone Two and any of its Subzones.
R-Enterprise Zone Amendments-Zone Two-2009,doc
2
5. Local incentives applicable for Enterprise Zone Two and its Subzone A shall also be
applicable for any new areas covered by such approved boundary amendments.
6. Any such approved boundary amendments will be retroactive to the date as provided
by such approval from the VDHCD.
ATTEST:
City Clerk.
R-Enterprise Zone Amendments-Zone Two-2009,doc
3
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
~ ,,, The Roanoke Times
-- - - - - - - -- - - - - - - - - - -- - -- - -- - - - - - - - - - - - - - - - - - - - - - - -+- -- -- - - -- - - -- - - - - - ---.. --
OFFICE OF ECONOMIC DEVELOPMENT
117 CHRUCH AVE
ROANOKE VA 24011
REFERENCE: 80084300
11441525
Notice of PH
Enter
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
___~~day of JUNE 2009. Witness my hand and
official seal.
_~ \.Go
My~;r;~xpir
Notary rUbtic
(Q'~ -\ .
------------- -
PUBLISHED ON:
OS/29 06/05
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TOTAL COST:
FILED ON:
1,847.04
06/05/09
- -.. - -.... - - - -.. - - - - - - - - - - - - - - - - - -+--
, NOTICE OF PUBLIC i
HEARING
Notice is hereby given that
the Council of the City of
Roanoke will hold a public
hearing on the mailers set
forth below at its regular
meeting to be held on
Monday, June 15,2009,
commencing at 7:00 p,m"
local time, or 'as soon
,thereafter as the mailers
maybe heard, in the Council
Chambers, 4th Floor, in the
Noel C, Taylor Municipal'
Building, 215 Church
Avenue, S.W" Roanoke,
Virginia, Further information
is available in the Office of
the City Clerk, (540)
853.2541, or from Lindsay!
, Hurt, Economic Development '
I Specialist, (540) 853,2715. .
I'.. Pursuant to the provisions
of the Virginia Enterprise
Zone Grant Act, Sections
,59.1,538, et seq" Code of
\ Virginia (1950), as amended.
the City of Roanoke
proposes to make an
application to the Virginia
Department of Housing and
Community Development for
the matters set forth below.
A,T 0 a men d the
boundaries of Enterprise/
Zone One A and its Subzone
A by adding additional
acreage as indicated below:
1,To add to the current
Subzone A of Zone One A
approximately 26 acres
consisting of properties
fronting on the west side of
Franklin Road, SW, between
and including the addresses
of 3001 to 3137 aifd,
including properties with tax"
map numbers 1290136X!
and 1290108, In addition;
to add properties located'
I along the eastern. side of
, Franklin Road, SW, between
. and including the addresses
of 2406 to 2240 Franklin
Road, SW, Other properties
.i.n c Iud e d C'O n s i s t 0 f
properties fronting on the
east side of Franklin Road, I
SW, between and including, ;
the addresses of 2824 to
3~30",and!t ti'es I
located at't iiW:
cQrne." . 'SW;:
.ana'Me reet with
tax map numbers 1050105;
1050101, and 1050106,
along with the property at
2525 Franklin Road, SW.
This particular area is in the
.center of several large
renovations and new
construction and would
benefit from further
encouragement to extend
rehabilitation efforts along. , , '.. ._ '
Franklin Road, SW, The _--,
property to be added is - .,
E'!1.ed General Commercial. - - - - - - - - - O~ eJ
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-2.Toadinome current
Zone One A approximately 8
a c res con s'i s tin g 0 f
properties fronting on the
south side of Mel.rose
Avenue, NW; between and
.including the .addresses of
4418 to 4516.and of 3804
to 4106,and including
propertyat10427<<\.ams
Street, NW. The extension
would add additional
commercial businesses
I along Melrose that are on
, the cusp of continuing
, revitalization efforts. The
I property to be added is
zOnedoGe.neral Commercial
.nd Nei~hborhood
Commercial.
3.To add to the current
Zone One A 6 acres
consisting of properties
fronting on the west side of
4th Street, NE, and which
have tax map numbers
3014006, 3015006, and
3015008, Such parcels
h.ave potential for
redevelopment in the future.
The property to be added is
zoned for the downtown
zoning district. ,
.4,To add to the current
Zone One A 4 acres
consisting of properties
fronting on the north and
south side of Church Avenue, I
SW, and the north side of
Luck Avenue which have tax
map numbers 1012007,
1012006, 1012005,
1012004, 1012001,
10120 0 2.' 1,0 1:2 003 ,
1012026, 1011911,
10'11 91 0, 10 11 9 0 9 ,
11011906, 1011206, and
1113402. This small
acreage will fill in two blocks
downtown that are in need
of renovation' and
1 investment and to allow for
future renovation of 'a
historically signif.icant
I property within the City, 'The
li~~ ~~ rl~ /~heed~~ ~ ~~~ ~
~oning district.
5,To add to the current
Zone One A 3 acres
consisting of properties
. ,
Billing Services Representative
\...
~ '
f .Iocated along the south side'
i of Cleveland Avenue, SW,I
\ which have tax map'
, numbers 1321215,1
I 13.21201, 1321214,1
: 1321301, 1321315!
I 1321314,1321327,1
\ 1321317, 1321325, and
I 1321313. As a potential for:
I future development, these
parcels may be eligible for
enterprise zone Incentives
and brownfield
~-. redevelopment incentives for
such parcels. The property to
be added is zoned Urban
Flex..
: 8,T 0 a men d the
;. boundaries of Enterprise
! Zone Two and its Subzone A
; by adding additional acreage ,
r as indicated below: '
I 1,To add to the current
I' Subzone A of Zone Two 180
. acres consisting of
properties'fronting on 'both I
sides of Coulter Road, NW, ;
and fronting on Trapper I
Circle, NW, The other
additions consist of
properties fronting on both I
sides of Airport Road, NW,
and which .have tax.map
numbers 6630113,
6630114, 6620103,
6630102, 6630106,
6640101, .6640102,
6640122, 6640103,
6640123, 6640124,
6640105, 6640120,
6640106, 6640121, and
6640107, The properties to
be added havea great
opportunity for future
redevelopment in the City,
These proposed parcels
present an opportunity for
redevelopment of existing
buildings and sites in the
near future, The property to \
be added is zoned Airport
use, General Commercial,
and Institutional Planned.
Unit Development.' '
2,To add to the current I
Zone Two ,approximately 19
acres consisting of
properties located at the
intersection of Orange
I Avenue, NE, including King
I Street, NE, and which have
I tax map numbers 7090511, ,
7090510, 7100704,
17100712, 7100714,
7100703, and 7100711.
IThis would allow potential
,redevelopment in areas that
have a chance of growth In
property investment and job
creation. The property to be
added is zoned General i
~~~t~~.'cial and Lightl
I 3.To'3dd to the current I
Zone Two 9 acres consisting
o( five properties fronting on I
Ithe west side of Granby/'
Street with tax map numbers;
7140103, 7140106,
/7140126,7140124, andl
7140104 and two properties:
,fronting on the north side of \
I Orange Avenue, NE, with tax I
map numbers 7130106 and!
7130109. This area would I
close the commercial spaces I
along Orange Avenue, NE, in
Enterprise .Zone Two
between Granby Street and I
Daleton Road. The property
to be added is zoned light,
.Industrial and General!
COI1l~_,_,_J
-A-copy onhemap(s);-a1
list of Tax Map numbers of ,
the properties involved in the
amendments referred to in
items A (1'5) and 8 (1'3)
above, and the local
I 'incentives cu'rrently offered
in Zon-e One A ana its
Subzone A, and in Zone Two
and 'its Subzone Aa're
avai;lable tOJ public
inspection In the City's Office
of Economic, D'e'y~lopmehtt
located at 117 Church
Avenue, Roanoke, Virginia
24011, phone number
540'853,271'5, Please
contact Lindsay Hurt at the
above number if you want to
see if a .specific piece of
property Is involved in this
matter.
A copy of
documents
proposed
En t e'rp r i s
am e nd m en ,.;!i\I'\~d
Enterpr.is,e",Z,on,e wo
amendment, and the other
matters referred to above,
are on file and may be
reviewed by the publiC in the
Office of the City Clerk,
Room 456, Noel C, Taylor
Municipal'8uilding, 215 \
Church Avenue, S.W",'
Roanoke, Virginia 24011
during business hours, '
All parties and interested
citizens may appear on the
above date and be heard on
these matters. If you are a
person with a disability who
needs accommodations for
this hearing, please contact
the City Clerk's Office, at i
(540) 853,2541, before I
12:00 noon on the Thursday \
before the date of the
hearing listed above,
GIVEN under my hand this
26th day of May, 2009,
Stephanie M. Moon, CMC j
, City Clerk ~
1(1141'1525)
L .
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CIT"( CLERK 'GJ3 .J\J.\ OS PN02~25
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NOTICE OF PUBLIC HEARING
Notice is hereby given that the Council of the City of Roanoke will hold a public hearing on
the matters set forth below at its regular meeting to be held on Monday, June 15,2009, commencing
at 7 :00 p.m., local time, or as soon thereafter as the matters may be heard, in the Council Chambers,
4th Floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
Further information is available in the Office of the City Clerk, (540) 853-2541, or from Lindsay
Hurt, Economic Development Specialist, (540) 853-2715.
Pursuant to the provisions ofthe Virginia Enterprise Zone Grant Act, Sections 59.1-538, et
~, Code of Virginia (1950), as amended, the City of Roanoke proposes to make an application to
the Virginia Department of Housing and Community Development for the matters set forth below.
A. To amend the boundaries of Enterprise Zone One A and its Subzone A.by adding additional
acreage as indicated below:
1. To add to the current Subzone A of Zone One A approximately 26 acres consisting
of properties fronting on the west side of Franklin Road, SW, between and including
the addresses of 3001 to 3137 and including properties with tax map numbers
1290136X and 1290108. In addition, to add properties located along the eastern side
of Franklin Road, SW, between and including the addresses of2406 to 2240 Franklin
Road, SW. Other properties included consist ofproperties fronting on the east side of
Franklin Road, SW, between ,and including the addressesof 2824 to 3130, and the
properties located at the southeast comer of Franklin Road, SW, and McClanahan
Street with tax map numbers 1050105, 1050101, and 1050106, along with the
property at 2525 Franklin Road, SW. This particular area is in the center of several
large renovations and new constmction and would benefit from further
encouragement to extend rehabilitation efforts along Franklin Road, SW. The
property to be added is zoned General Commercial.
2. To add to the current Zone One A approximately 8 acres consisting of properties
fronting on the south side of Melrose Avenue, NW, between and including the
addresses of 4418 to 4516 and of 3804 to 4106 and including property at 1042
Adams Street, NW. The extension would add additional commercial businesses
along Melrose that are on the cusp of continuing revitalization efforts. The property
to be added is zoned General Commercial and Neighborhood Commercial.
<I
3. To add to the current Zone One A 6 acres consisting of properties fronting on the
west side of 4th Street, NE, and which have tax map numbers 3014006, 3015006, and
3015008. Such parcels have potential for redevelopment in the future. The property
to be added is zoned for the downtown zoning district.
4. To add to the current Zone One A 4 acres consisting of properties fronting on the
north and south side of Church Avenue, SW,and the north side of Luck Avenue
1
which have tax map numbers 1012007, 1012006, 1012005, 1012004, 1012001,
1012002,1012003,1012026,1011911,1011910, 1011909, 1011906, 1011206,and
1113402. This small acreage will fill in two blocks downtown that are in need of
renovation and investment and to allow for future renovation of a historically
significant property within the City. The property to be added is zoned for the
downtown zoning district.
5. To add to the current Zone One A 3 acres consisting of properties located along the
south side of Cleveland Avenue, SW, which have tax map numbers 1321215,
1321201,1321214,1321301,1321315,1321314, 1321327, 1321317, 1321325, and
1321313. As a potential for future development, these parcels may be eligible for
enterprise zone incentives and brownfield redevelopment incentives for such parcels.
The property to be added is zoned Urban Flex.
B. To amend the boundaries of Enterprise Zone Two and its Subzone A by adding additional
acreage as indicated below:
I. To add to the current Subzone A of Zone Two 180 acres consisting of properties
fronting on both sides of Coulter Road, NW, and fronting on Trapper Circle, NW.
The other additions consist of properties fronting on both sides of Airport Road, NW,
and which have tax map numbers 6630113,6630114,6620103,6630102,6630106,
6640101, 6640102, 6640122, 6640103, 6640123, 6640124, 6640105, 6640120,
6640106, 6640121, and 6640107. The propeliies to be added have a great opportunity
for future redevelopment in the City. These proposed parcels present an opportunity
for redevelopment of existing buildings and sites in the near future. The property to
be added is zoned Airport use, General Commercial, and Institutional Planned Unit
Development.
2. To add to the current Zone Two approximately 19 acres consisting of properties
located at the intersection of Orange Avenue, NE, including King Street, NE, and
which have tax map numbers 7090511, 7090510, 7100704, 7100712, 7100714,
7100703, and 7100711. This would allow potential redevelopment in areas that have
a chance of growth in property investment and job creation. The property to be
added is zoned General Commercial and Light Industrial.
3. To add to the current Zone Two 9 acres consisting offive properties fronting on the
west side of Granby Street with tax map numbers 7140103, 7140106, 7140126,
7140124, and 7140104 and two properties fronting on the north side of Orange
Avenue, NE, with tax map numbers 7130106 and 7130109. This area would close
the commercial spaces along Orange Avenue, NE, in Enterprise Zone Two between
Granby Street and Daleton Road. The property to be added is zoned Light Industrial
and General Commercial.
2
A copy of the map(s), a list of Tax Map numbers of the properties involved in the
amendments referred to in items A (1-5) and B (1-3) above, and the local incentives currently offered
in Zone One A and its Subzone A, and in Zone Two and its Subzone A are available for public
inspection in the City's Office of Economic Development, located at 117 Church Avenue, Roanoke,
Virginia 24011, phone number 540-853-2715. Please contact Lindsay Hurt at the above number if
you want to see if a specific piece of property is involved in this matter.
A copy ofJ!1ap(s) and other documents describing the proposed area of the Enterprise Zone
One A amendment and the Enterprise Zone Two amendment, and the other matters referred to
above, are on file and may be reviewed by the public in the Office ofthe City Clerk, Room 456, Noel
C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011 during business
hours.
All parties and interested citizens may appear on the above date and be heard on these
matters. If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office, at (540) 853-2541, before 12:00 noon on the Thursday before the
date of the hearing listed above.
GIVEN under my hand this 26tihJ1ay of May
,2009.
"
Stephanie M. Moon, CMC
City Clerk
3
Note to Publisher:
Publish in the Roanoke Times on Friday, May 29 and Friday, June 5, 2009.
Send Publisher's Affidavit
Stephanie M. Moon, CMC, City Clerk
456 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Send Bill to:
Lindsay Hurt
Economic Development Specialist
Office of Economic Development
City of Roanoke
117 Church Avenue, S.W.
Roanoke, VA 24011
540-853-2715
4
~ ~ Poe& Cronk
REAL ESTATE GROUP
10 South Jefferson Street
Suite 1200
Roanoke, Virginia 24011
June 15,2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Approval of Enterprise Zone One A and its Subzone A and Enterprise Zone Two and its
Subzone A Amendment Applications
On behalf of the owners of the following properties and in accordance with the Enterprise Zone Amendment
Applications being considered, I respectfully request that the following tax parcels be considered for addition
to Enterprise Zone Two along the Rt. 460 East corridor. These parcels are located adjacent to current or
proposed additions to Enterprise Zone Two. We are confident the inclusion of these properties into
Enterprise Zone Two will help encourage new construction and job creation for these properties. The parcels
are identified as follows:
1. Tax #: 7090408
Owner: VIAMAC, Inc.
Zoning: CG( c)
Acreage: 2.18 Ac
2. Tax #: 7090406
Owner: Hurley, Carson Enterprises
Zoning: 1-1
Acreage: 0.92 Ac
3. Tax #: 7110122
Owner: VIAMAC, Inc.
Zoning: CG(c)
Acreage: 3.13 Ac
4. Tax #: 7110106
Owner: Gish, Evelyn Keister
Zoning: CG
Acreage: 2.0 Ac
The total acreage of all proposed parcels combined is8 .23 Acres. .'
Honorable Mayor and Members of City Council
June 15,2009
Page 2
Thank you for your time and consideration in this matter.
Sincerely,
;f~ f H-~
Matthew R. Huff
Attachments
Cc:
VIAMAC, Inc.
Hurley, Carson Enterprises
Gish, Evelyn Keister
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City ofRo~noke - GIS
http://gis.roanokeva.gov/rptDetail.cfin?mapno=7090408%20%20%20% .
-
Print Report I Full Detail Report I Close Window
Property Information Card for: VIAMAC INC
6115 STRATFORD WAY
ROANOKE VA 24018
PARCEL INFORMATION
Tax Number 7090408
Property Address ORANGE AV NE
Legal Description TRACT 1 2,18 ACRES VINYARD lAND
Deed Reference 070012163
Deed Reference 2 0000002814
Prev, Sale Date 02/2312000
Prevo Sale Price 320000
Sale Date 08102/2007
Sale Price $0,00
Owner V1AMAC INC
Address 6115 STRATFORD WAY
ROANOKE VA 24018
Property Acres
Overlay Zoning
Property Frontage
Property Avg, Depth
Property Area
Basement Area
Land Assessment
Improvements
Total
2,1791
NlA
379 Feet
250 Feet
94.925
NlA
$570,600,00
$0,00
$570,600,00
DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal description,"
Map information is. believed to be accurate but accuracy is not guaranteed, Any errors or omissions should be
reported to the City of Roanoke Engineering Department. In no event will the City of Roanoke be liable for any
damages, including loss of data, lost profits, business interruption, loss of business information or other pecuniary
loss that might arise from the use of this map or the information it contains,
10fl
6/12/2009 3:42 pr
Gity of Rdfinoke - GIS
http://gis.roanokeva.gov/rptDetail.cfin?mapno=7090406%20%20%20% .
DlmmII2iII
Print Report I Full Detail Report I Close Window
Property Information Card for: HURLEY CARSON ENTERPRISES
2945 ORANGE AVE NE
ROANOKE VA 24012
PARCEL INFORMATION
Tax Number 7090406
Property Address 2945 ORANGE AV NE
legal Description 0,923 'v1NYARD lAND
Deed Reference 0153901217
Deed Reference 2 0151501211
Prev, Sale Date 03/13/1985
Prevo Sale Price
Sale Date
. Sale Price
Owner
Address
140000
06/12/1986
$200,000,00
HURLEY CARSON ENTERPRISES
2945 ORANGE AVE NE
ROANOKE VA 24012
Property Acres
Overlav ZoninQ
Property Frontage
Property Avg, Depth
Property Mea
Basement Area
Land Assessment
Improvements
Total
0,9237
N!A
100 Feet
400 Feet
40,239
NlA
$106.900.00
$185,600,00
$292,500,00
DISCLAIMER: The infonnation contained on this page is NOT to be construed or used as a "legal description,"
Map information is believed to be accurate but accuracy is not guaranteed, Any errors or omissions should be
reported to the City of Roanoke Engineering Department. In no event will the City of Roanoke be liable for any
damages. including loss of data, lost profits. business interruption. loss of business information or other pecuniary
loss that might arise from the use of this map or the information it contains, '
1 of 1
6/12/20093:41 PlI
9t)' of Rqimoke - GIS http://gis.roanokeva.gov/rptDetail.cfin?mapno=71l0122%20%20%20%.
~ Print Report I Full Detail Report I Close Window
Property Information Card for: VIAMAC INC
5041 A BENOIS RD
ROANOKE VA 24014 lparcel 31
PARCEL INFORMATION
Tax Number 7110122
Property Address 3659 ORANGE AV NE
Legal Description NEW TRACT B GLADE CREEK
Deed Reference 070008765
Deed Reference 2 030018065
Prev, Saie Date 09/0812003
Prevo Sale Price 600000
Sale Date 06/05/2007
Sale Price $0.00
Owner V1AMl1C INC
Address 5041 A BENOiS RD
ROANOKE VA 24014
Property Acres
Overlay ZOninQ
Property Frontage
Property Avg, Depth
Property Area
Basement Area
land Assessment
Improvements
Total
3.1320
NlA
300 Feet
539 Feet
136.429
1.281
$783,100,00
$68.400,00
$851,500,00
DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal description,"
Map information is believed to be accurate but accuracy is not guaranteed, Any errors or omissions should be
reported to the City of Roanoke Engineering Department. In no event will the City of Roanoke be liable for any
damages, including loss of data, lost profits, business interruption, loss of business information or other pecuniary
loss that might arise from the use of this map or the information it contains,
10fl
6/12/20093:37 Pt\
Ci.ty ofRo~noke - GIS
http://gis.roanokeva.gov/rptDetail.cfin?mapno=711 0106%20%20%20%..
Hi.!1mlIIIDI
Print Report I Full Detail Report I Close Window
Property Information Card for: GISH EVELYN KEISTER
2405 E RURITAN RD
ROANOKE VA 24012-6915
IParcel 41
PARCEL INFORMATION
Tax Number 7110106
Property Address 3675 ORANGE AV NE
Legal Description NEW TRACT A GLADE CREEK
Deed Reference NI A
Deed Reference 2 NlA
Prev, Sale Date NlA
Prevo Sale Price
Sale Date
Sale Price
Owner
Address
NlA
NiA
NIA
'GISH EVELYN KEISTER
2405 E RURITAN RD
ROANOKE VA 24012-6915
Property Acres
Overlav Zonil1Q
Property Frontage
Property Avg, Depth
Property Area
Basement Area
Land Assessment
Improvements
Total
2,0079
NlA
100 Feet
586 Feet
87,469
995
$206,300,00
$91,600,00
$297,900.00
DISCLAIMER: The information contained on this page is NOT to be construed or used as a "legal description,"
Map information is believed to be accurate but accuracy is not guaranteed, Any errors or omissions should be
reported to the City of Roanoke Engineering Department. In no event will the City of Roanoke be liable for any
damages, including loss of data, lost profits, business interruption, loss of business information or other pecuniary
loss that might arise from the use of this map or the information it contains,
lofl
6/12/20093:36 Pl\
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am a~taching copy of Ordinance No. 38500-061509 amending Article XV,
Short-Term Rental Tax, Chapter 32, Taxation, Code of the City of Roanoke
(1979), as amended, in order to continue the short-term rental tax and provide
for a tax rate on certain short-term rentals of heavy equipment.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect July 1,2009.
Sincerely,
~m.lY]bmJ
Stephanie M. Moon, CMd
City Clerk
SM M :ew
Attachment
Darlene L. Bu rcham
June 16, 2009
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316
(electronic version)
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
, Raymond F. Leven, Office of the Magistrate
Lora A. Wilson, Law Librarian
Susan S. Lower, Director, Real Estate Valuation
Cecelia T. Webb, Assistant Deputy City Clerk
1>:(
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 2009.
No. 38500-061509.
AN ORDINANCE amending Article XV; Short-Term Rental Tax, of Chapter 32,
Taxation, Code ofthe City of Roanoke (1979), in order to conform it with changes in the
Code of Virginia that are effective July 1, 2009; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 32, Taxation, Article XV, Short-Term Rental Tax, of the Code of
the City of Roanoke (1979), as amended, is hereby amended and reordained to read and
provide as follows:
Article XV Short-Term Rental Tax
Sec. 32-300. Definitions.
For the purposes of this article, the following words and phrases shall have the meanings
respectively ascribed to them by this section:
Affiliated. }.,ny common ovmership interest, in excess of five (5) percent, of any officers
or partners in comm-on '.villi the lessor and lessee.For purposes of determining 11/hether a
person is engaged in the short-term rental business as defined in this section (i) a person
is "a.ffiliated" with the lessee of rental property if such person is an (~fjicer, director,
partner, member, shareholder, parent or subsidiary of the lessee, or if such person and
the lessee have any common ownership interest in excess of five percent (5%), (ii) any
rental to a person affiliated with the lessee shall be treated as rental receipts but shall not
qual~fy for pwposes of the eighty percent (80%) requirement of paragraph 1 of the
definition of "short-term rental business" or the sixty percent (60%) requirement of
paragraph 2 of the definition of "short-term rental business ", and (iii) any rental of
personal property which also involves the provision of personal services for the
operation of the person.a property rented shall not be treated as' gross receipts ji-om
rental. provided however that the delive1Jl and installation of tangible personal property
shall not mean operation for the ptuposes of this section.
K;\Measures\Code Amendment Chapter 32 Taxation short term rental tax,doc
1
Certificate of registration. A' certificate issued by the commissioner of the revenue to
persons engaged in the short-term rental business in the city who make application for
such certificate pursuant to section 32-303.
Daily rental property. }JI tmlgible personal property held for rental and o"vned by a
~1gagea-in the short term rental business, as defi,ne&-HH:ftffi-s€€-tfe.B--;-e-X:€-ept-t-FaileFs
as---tleHflOO~4" 1 00, Coclc of Virginia,.afld-et-B~aRgible pefSel'1frl~repeFty
required to be licensed or registered '.yith the department of motor vehicles, the
department of game and inlmld fisheries or the department of aviation.
Gross proceeds. The total amount charged, inc1ue:l-ffi..g-penalties, late c--fla:Fges--er interest;-te
ea~h person for the rental of daily rental propelty from a short term rental business with a
valid certificato of registrr.tion, excluding ml}' state and local sales taxes paid pursuant to
Chapter 6 of Title 58.1, Code o:fVirginia. Gross proceeds is the taxable basis for the daily
rental tax.The total amount charged to each person for the rental of short-term rental
property, excluding any state and local sales tax paid under the provisions of ,~58.1-600,
et. seq. , Code of Virginia. The imposition and collection of a shor:t-term rental property
tax with respect to rental property shall be in lieu of taxation of such rental property as
tangible business personal property in the same tax year.
Gross rental receipts. All proceeds from rentals during the calendar year, except that
proceeds from rental of personal property which also involves the provision of personal
services for the operation of the personal property rented shall not be treated as gross
receipts from rental. For purposes of this section, the delivery and installation of tangible
personal property shall not mean operation.
Short-term rental business. Any--p€fSen cngageti--iR----the--s-heft-term-r-ental--(}f'--dai-ly-rental
property as defined in this section if not less than eighty (80) percent of the gross rental
receipts of such business in any year are from transactions involving rental periods of
~W)---eeHse~s-;-iftC-fHtiffig-aU-eK4e:a-sf6fts--f:tftfi.-Fooewals-t-e-tlte
~--e~rson affiliate~s-ser,--aHf.l:.-pFtTVffied,-----tl.-ntt---arty-r-eB.t-a.J.-t-e-a
person affiliated v.ith the lessor shall be treated as rental receipts but shall not qualify for
purposes of the eighty (80) percent requirement. A person is engaged in the short-term
rental business if
1. Not less than eighty percent (80%) of the gross rental receipts of such
business during the preceding year arose from transactions involving the rental of short.:.
term rental properZv, other than hemy equipment property as defined in this section. for
periods of ninety-two (92) consecutive days or less, including all extensions and rene1vals
to the same person or a person affiliated with the lessee; or
2. Not le\ss than si..'{~y percent (60%) of the gross rental receipts of such
business during the preceding year arosefrom transactions involving the rental of heavy
equipment property for periods of 270 consecutive da:vs or less, including all extensions'
and renewals to the same person or a person affiliated with the lessee. For the, purposes
of this section, "heavy equipment property" means rental ptoperty (~l an indusrry that is
described under code 532412 or 532490 of the 2002 North American IndustlJl
K:\Measures\Code Amendment Chapter 32 Taxation short term rental tax.doc
2
Classification Systenl as published by the United States Census Bureau, excluding office
furniture, office eqz,dpment, and programmable computer equipnlent and peripherals as
defined in ~~ 58.1-3503 A 16, Code of Virginia. Any person who grosses less than four
thousand dollars ($4,000.00) in any year in short-term rental receipts from such business
shall not be deemed to be engaged in the short-term rental business for purposes of this
article.
Short-term rental property. _All tangible personal property held for rental and mimed by
a person engaged in the short-term rental business as defined in this section, excluding
(i) trailers as defined in S46.2-100, Code of Virginia, and (i'i) other tangible personal
property required to be licensed or registered with the Departrnent of Motor Vehicles,
Department of Game and Inland Fisheries, or Department of Aviation.
Sec. 32-301. Levy and rate of short-term rental tax.
Pursuant to section 58.1 351 G-J:58.1-3510. 6, Code of Virginia, and in addition to all other
taxes of every kind now or hereinafter imposed by law, the city hereby levies and
imposes on every person engaged in, the short-term rental business a tax of one percent
(1 %) for those businesses defined in paragraph 1 of the definition of "short-term rental
business", and a tax (?f one and one-halfpercent (l %%) as those defined in paragraph 2
of such definition, on the gross proceeds, as defined in section 32-300 of this article, of
such business. Such tax shall be in addition to the tax levied pursuant to section 58.1-605,
Code of Virginia.
Sec. 32-301.1. Certificates of registration.
(a) A person who has not previously been engaged in the short-term rental business who
applies for a cert(ficate of registration pursuant to Sec. 32-303 of this Article shall be
eligible for registration upon his certification that he anticipates meeting the
requirements of the definition (~la "person engaged in the ;Cshort-term rental business",
designated by the applicant at the time of application, during the year for which
registration is sought.
(b) In the event that the commissioner of the revenue makes a written determination that
a rental business previously certified as short-term rental business pursuant to Sec. 32-
303 of this Article has failed to meet either of the tests set forth in the definition of a
"person engaged in the ;Cshort-term rental business ", during a preceding tax year, such
business shall lose its certification as a short-term rental business and shall be subject to
the bu.siness personal property tax 'rvith respect to all rental property for the tax year in
.which such certification is lost and any subsequent tax years until such time as the rental
business obtains recert(fication pursuant to Sec. 32-303 of this article. In the event that
a rental business loses its certification as a short-term rental business pursuant to this
subsection, such business shall not be required to refund to customers dai~y rental
property taxes previousZv collected in good faith and shall not be subject to assessment
for business personal property taxes with respect to rental property for tax years-
preceding the year in which the certification is lost unless the commissioner makes a
lvritten determination that the business obtained its certification by knowingZv !naking
materially false statements in its application, in which case the commissioner may assess
K:\Measures\Code Amendment Chapter 32 Taxation short term rental tax.doc
3
the taxpayer the amount of the dffference between short-term rental property taxes
remitted b:v such business during the period in which the taxpayer '>l'rongfully held
certification and the business personal property taxes that would have been due during
such period but for the certification obtained b.v the making of the materially false
statements. Any such assessment. and any determination not to certify or to decertify a
rental business as a short-term rental business as defined in this subsection, may be
appealed pursuant to the procedures and requirements set forth in ,~'58.1-3983.1. Code of
Virginia, for appeals of local business taxes, which shall apply mutatis mutandis to such
assessments and certification decisions.
(c) A rental business that has been decertified pursuant to the provisions of subsection
(b) ahove shall be eligible for recertification for a subsequent tax year upon a showing
that it has met one of the tests provided in the definition of "a person engaged in the
short-term rental business ,. for at least ten (10) months of operations during the present
tax year.
Sec. 32-302. Exemptions from short-term rental tax.
(a) No tax hereunder shall be collected or payable on rentals to the Commonwealth of
Virginia, to any political subdivision of the Commonwealth, or to the United States.
(b) No tax hereunder shall be collected or payable for any rental of durable medical
equipment as defined in subdivision ?:.10 of section 58.1-609 .f! 0, Code of Virginia.
(c) All rentals exempt from the Virginia Sales and Use Tax pursuant to Chapter 6 of
Title 58.1, Code of Virginia, shall be exempt from this short-term rental tax.
(d) All exemptions from this tax claimed by short-term rental businesses at the time
of payment of collected taxes shall be proved by filing of appropriate documentation as
directed by the commissioner of the revenue and are subject to verification by the
commissioner at any time.
Sec. 32-303. Short-term rental business application for certificate of registration.
Every person engaging in the business of short-term rental, as defined in section 32-300,
shall file an application for a certificate of registration with the commissioner of the
revenue for each place of business in the city from which short-term rental business will
be conducted by the applicant. Such application shall be filed within thirty (30) days of
the beginning of a short-term rental business. The application shall be on a form
prescribed by the commissioner of the revenue and shall contain:
(a) The name under which the applicant intends to operate the rental business;
(b) The location in the city from which the rental business will be conducted as well
as the location of the rental business headquarters;
(c) The total gross receipts from all business conducted at the business location
during the preceding year, including the applicant's total gross rental receipts and the total
receipts from short-term rental of dai-l-yshort-term rental property;
(d) A list of all property owned or leased or licensed to the short-term rental business
as of January 1 of the current use year for short-term rental with the name and address of
the owner of such property;
(e) The (ype of short-term rental business that the applicant is;
(ej) Such other information as the commissioner may require; and
K:\Measures\Code Amendment Chapter 32 Taxation short term rental tax,doc
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(fg) An oathby the person making application or un officer, partner or dulyuuthorized
ugent for such. applicunt-that it is in fact qualified for tax treatment as a short-term rental
business, that is shall collect only those short-term rental taxes due under the law in -the
time and manner prescribed by law, and that it shall remit all short-term rental taxes
collected or due and owing to the city. Each applicant shall sign the application as
owner of the rental business. If the rental business is owned by an association,
partnership, limited liability company~ or corporation, the application shall be signed by
a member, partner, executive officer, or other person spec~fically authorized by the
association, partnership, limited liability company, or cOlporation to sign.
Sec. 32-304. Issuance and effect of certificate of registration for short-term daily rental
business.
Upon approval of the application required by section 32-303 of this article by the
commissioner of the revenue, a certificate of registration shall be issued for each location
from which a short-term rental business is to be conducted or operated in the city by the
applicant. The cmiifi.cate shuH be produced for inspection at the request of the
commissioner of re~;enuc or the commissioner's s'v";orn deputies. The certificate shall be
conspicuously displayed at all times at the place of business for which it is issued. The
certificate is not assignable and shall be valid only for the person in whose name it is
issued and the place of business designated.
Sec. 32-305. Collection and record-keeping.
(a) Every person engaged in the short-term rental business with a valid certificate of
registration- from the commissioner of the revenue shall collect this short-term rental tax
from the lessee of the 4ailyshort-term rental property at the time of the rental.
(b) The person collecting this tax shall maintain a record of all rental transactions for
which this tax is collected which record shall contain:
(1) A description of the property rented;
(2) The period of time for which the property was rented;
(3) The name ofthe person to whom the property was rented; and
(4) The amount charged for each rental, including all late charges, penalties and
interest.
( c) Every person engaged in the short-term rental business shall maintain a complete
record of all exemptions from payment of this tax granted to renters of €lfti.lyshort-term
rental property, including, in addition to the information specified in subsection (b) of
this section:
(1) A copyofthe Virginia Department of Taxation tax-exemption certificate; or
(2) A copy of the United States tax-exemption certificate, which certificate must
specify that the renter is exempt from sales tax; or
(3) Other explanation and proof of a claimed exemption.
Sec. 32-306. Filing of quarterly tax returns and remittance of tax.
(a) Each certified short-term rental business under the provisions ofthis article shall
file a quarterly tax return with the commissioner of the revenue, indicating for the quarter
just past: .
(1) The total business gross receipts of the return filer;
K:\Measures\Code Amendment Chapter 32 Taxation short term rental tax.doc
5
(2) The gross proceeds derived from the short-term rental business;
(3) All rental gross proceeds claimed to be exempt from the short-term rental tax and
documentation of each such claim;
(4) The total daily rental tax due the city for the previous quarter's short-term rental
business.
(b ) :g~all be aCOOf'l3.~-by-payH'TeHt--e:f-t-h€--t-tt*:es--.Effie-ffi1fl.-e-wi'itb'--Bf
collected by the certified, short term rental business. The quarterly return and payment of
~shall be filed with the commissioner of the revenue on or before the twentiothfffieenth
day of each ofthe months of April, July, October and January, representing, respecti':ely,
the gross proceeds and taxes collected during the preceding quariefs endin,g Murch 31,
June 30, September 30 and December 31. 111e commissioner of the revenue shall assess
the tax due, and the short-term rental business shall pay the tax so assessed to the
treasu,rer not later than the last day of the month following the end of the calendar
quarter.
Sec. 32-307. Taxes held in trust for city.
The taxes required to be collected under this article shall be deemed to be held in trust by
the person required to collect such taxes until remitted as required in this article.
Sec. 32-308. Penalties and interest--Failure to file return or pay overtaxes.
If any person fails to file the returns required by this section or fails or refuses to remit to
the comrriissioner of the revenue the tax collected and paid under this article at the time
specified in this article, or who makes a false or fraudulent return with intent to evade the
tax levied, or who makes a false claim for refund, shall be subject to the penalties and
interest provided for in section 58.1-635, Code of Virginia, mutatis mutandis. The
assessment of such penalty or interest shall not be deemed a defense to any criminal
prosecution for failure to comply with any of the requirements of this article.
Sec. 32-309. Uncertified renters prohibited from collecting tax.
No person renting any property or services to any other person shall collect from the
lessee the short-term rental tax authorized by this article unless he has a valid certificate
of registration issued for the current year by the commissioner of the revenue. Any taxes
collected in this manner not authorized by law shall be forfeited to the city.
Sec. 32-310. Criminal penalties.
Any person subject to the provisions of this article failing or refusing to file a return
herein required to be made, or failing or refusing to file a supplemental return or other
data required by the commissioner of the revenue, or who makes a false or fraudulent
return with the intent to evade the tax hereby levied, or who makes a false or fraudulent
claim for a refund, or who gives or knowingly receives a false or fraudulent exemption
certificate, or who violates any other provision of this article, punishment for which is not
otherwise herein provided, shall be guilty of a Class 1 misdemeanor. Conviction of a
violation under this section shall not relieve any person from payment, collection or
remittance of the tax provided for in this article.
Sec. 32-311. Taxation of rental property th~t is not tlaH-yshort-term rental property.
K:\Measures\Code Amendment Chapter 32 Taxation short term rental tax.doc
6
Except for daily rental passenger cars, rental property that is not dailyshort-term rental
. property shall be classified for taxation pursuant to section 58.1-3503, Code of Virginia.
Sec. 32-312. Collection of tax.
The provisions of section 58.1-625, Code of Virginia, relating to the manner of collecting
the local retail sales and use tax, shall apply mutatis mutandis to the collection of the
short-term rental tax, except that the commissioner of the revenue shall assess the tax
due, and the treasurer shall collect it, instead of the department of taxation.
Sec. 32-313. Absorption of tax prohibited.
No person shall advertise or hold out to the public, directly or indirectly, that he will
absorb all or any part of the short-term rental tax, or that he will relieve the consumer or
lessee of the payment of all or part of such tax, except as may be authorized under section
58.1-627 or 58.1-628, Code of Virginia. Any person who violates this section shall be
guilty of a class 2 misdemeanor.
Sec. 32-314. Phasing in provisions for 2009;
That notwithstanding any other provision of law, any person engaged in the business of
renting daily rental property as defined in the city code prior to .lu~v 1, 2009, who was
collecting the daily rental property tax pursuant to S~58.1-3510.1, Code of Virginia on
December 31, 2008, shall remain eligible to collect such tax from .lanuCliJ! 1, 2009,
through and including Jime 30, 2009, 1-vithout regard to the requirement that at least
eighty percent (80%) of such person's gross receipts arising from rentals be from rentals
of ninety-two (92) days or less including all e.-r.tensions.
2. This ordinance shall take effect July 1, 2009.
3. Pursuant to the provisions of Section 12 ofthe City Charter, the second
reading ofthis ordinance by title is dispensed with.
ATTEST
~h). irjDdYlJ
, CltYlc;lerk.
K:\Measures\Code Amendment Chapter 32 Tax'ation short tenn rental tax.doc
7
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Short-Term Rental Tax
Background:
City Council was previously advised in a letter dated May 6, 2009, of
amendments to the State Code enabling legislation, which authorizes localities
to impose the short-term rental tax. A separate category for heavy equipment
has been established which allows a tax rate of up to 1.5% to be imposed. The
current short-term rental tax is 1 % for all qualifying rental property. In addition
to other structural changes, the code change also revises the qualifying time
period for the rental of heavy equipment from 92 days to 270 days. The State
Code changes are effective July 1, 2009.
As a result of the change in the code, some businesses that currently pay
business personal property tax will transition to paying the short-term rental
tax instead. The impact of the code change is expected to slightly reduce the
taxes imposed upon some individual businesses while having a minimal
revenue impact on the City. The Commissioner of the Revenue has advised that
there may be additional administrative requirements for the City, but these
costs are not significant.
Considerations:
City Code will need to be revised to comply with State Code revisions.
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
Recommended Action:
Following a public hearing, approve the attached ordinance amending City Code
to comply with the recent amendments to the State Code with respect to the
short term rental tax and implement a tax rate of 1.5% for. a new heavy
equipment category.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman A. Holland, Commissioner of the Revenue
R. Brian Townsend, Assistant City Manager for Community Development
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
CM09-00101
The Roanoke Times
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The Roanoke Times
Roanoke, Virginia
Affidavit of publication
OFFICE OF MANAGEMENT AND BUDGE
215 CHURCH AVENUE, W., S ROOM 354
ROANOKE VA 24011
REFERENCE: 80168435
11441690
PH Notice for Code A
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__~~_day of JUN 009. Witness my hand and
official seal.
_ Notary Public
PUBLISHED ON:
06/08
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TOTAL COST:
FILED ON:
199.68
06/08/09
r ~HOTlCE OJ PUBLIC
HEA~ING
Pursuant to the
provisions of Section
58,1-3007, Code of Virginia
(1950), as amended the
Council of .the City of
Roanoke will hold a public
hearing on Monday, Jun'l
I 15, 2009, at 7:00 p,m" Ii
as soon thereafter as th,
, matters may be heard in th:
i Council Chamber iourtl
I floor, in the Noel C: Taylo'
, Municlpal,Building, 211
, Church Avenue, S.W.I
Roa~oke, Virginia, tc_
consider amendments tc
I Article XV, Short,Term Renta!
Tax, of Chapter 32, Taxation'
: of the' Code of the City of
Roanoke (1979), as
I amended, in order to
conform it with changes in'
State enabling legislation
e!fective July 1, 2009. The;
City proposes to continue thel
short,term rental tax at a,
rate of one percent (1%) of'
gross receipts, and provide
.for a tax rate of one and
one-half percent (1 '12%) on
certain short,term rentals of
heavy equipment. ,
A .copy of ,the ordinance is
available for review in the
Office of the City Clerk
Room 456, Noel C, Taylo;
Municipal Building, 215
Church Avenue, S:W"
Roanoke, Virginia.
All parties in interest and
citizens may'appear on the
above date and be heard
, on the matter, If you are a
person with a disability who
I needs accommodations for
; these hearings, please
, co~tact the City Clerk's
,I ,Office, at .853-2541,~ befoni'
noon on the ThurSday
'I before the date of the
hearing listed above,
I' GIVEN under my hand this
: 26th day of May, 2009.
Stephanie M. Moon, CMC
City Clerk,
(11441690) ,
I, ,
l ~__:, f
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Billing Services Representative
-r~
,-
.:' ;=. -~ ~ '. -~ ~,. :r
"
~~
NOTICE OF PUBLIC HEARING
Pursuant to the provisions of Section 58.1-3007, Code of Virginia (1950), as amended, the
Council of the City of Roanoke will hold a public hearing on Monday, June 15,2009, at 7:00 p.m.,
or as soon thereafter as the matters may be heard, in the Council Chamber, fourth floor, in the Noel
.
C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
amendments to Article XV, Short-Term Rental Tax, of Chapter 32, Taxation, ofthe Code ofthe City
of Roanoke (1979), as amended, in order to conform it with changes in State enabling legislation
effective July 1, 2009. The City proposes to continue the short-term rental tax at a rate of one
percent (1 %) of gross receipts, and provide for a tax rate of one and one-half percent (1 Yz%) on
certain short-term rentals of heavy equipment.
A copy of the ordinance is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for these hearings, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this26th day of May
,2009.
Stephanie M. Moon, City Clerk.
Please print in newspaper on Monday, June 8, 2009.
PH Notice for ~ooe Amenoment ~h~nter 17 Shnrt term rpnt~l t~y 700Q o,.,r
Notice to Publisher:
Publish in the Roanoke Times on Monday, June 8, 2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Lesha VanBuren
Office of Management and Budget
215 Church Avenue, S. W., Room 354
Roanoke, Virginia 24011
540-853-6800
PH Notice for Code Amendment Chapter 32 Short term rental tax 2009.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN, CMC
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 16, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38501-061 509 authorizing execution of a
deed of reservation for City-owned property designated as Tax Map Numbers
1221301 and 1221406 to reserve easements on the parcels to allow the
placement of certain trail improvements and to construct, operate, and
maintain a flood channel in connection with the Roanoke River Flood Reduction
Project, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 15, 2009, and is in full
force and effect upon its passage.
Sincerely,
~hJ.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attach ment
pc:
Liz Belcher, Greenway Coordinator, Roanoke
Commission, 1206 Kessler Mill Road, Salem, Virginia
William M. Hackworth, City Attorney
Robert K. Bengtson, PE, Director, Public Works
Philip C. Schirmer, PE, LS, City Engineer
Valley
24153
Greenway
()9-c
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 2009.
No. 38501-061509.
AN ORDINANCE authorizing execution ofa deed'ofreservation for City-owned property
designated as Tax Map Numbers 1221301 and 1221406 to reserve easements on the parcels to allow
the placement of certain trail improvements and to construct, operate, and maintain a flood channel in
connection with the Roanoke River Flood Reduction Project, upon certain terms and conditions; and
dispensing with the second reading of this ordinance by title.
WHEREAS, a public hearing was held June 15, 2009, pursuant to SS 15.2-1800 (B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on the proposed deed ofreservation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute and attest, respectively, in
form approved by the City Attorney, the necessary documents to record a deed of reservation for
City- owned property designated as Tax Map Numbers 1221301 and 1221406 to reserve easements
on the parcels to allow the placement of certain trail improvements and to construct, operate, and
maintain a flood channel in connection with the Roanoke River Flood Reduction Project, upon the
terms and conditions set forth in the City Manager's letter to Council dated June 15, 2009.
2. Pursuant to Section 12 of the City Charter, the second reading oftms ordinance by
title is hereby dispensed with.
,
ATTEST: . ." .
~. 6Y10\lYV
City! c;~~ri(, . C
K:\David\Counci1 W ork\O-Deed of Reservation- W asena Park-HannahColll"t 06-15-09 ,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 15, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Deed of Reservation on Tax Map
Nos.1221301 and 1221406for
construction of greenway
pedestrian bridge from Wasena
Park to the Hannah Court parcels
Background:
The City and u.S. Army Corps of Engineers (USACE) are preparing documents
for a July invitation to bid for the construction of a greenway pedestrian bridge
from Wasena Park to Hannah Court. As part of the Local Cooperation
Agreement with the u.S. Army Corps of Engineers, the City must reserve
easements on the above referenced City owned parcels to allow the placement
of certain trail improvements and allow for ingress/egress to the construction
site.
Considerations:
The Deed of Reservation for the Roanoke River Flood Reduction will limit the
use of approximately 0.5977 acres of land out of a total 2.3247 acres on tax
map parcel #1221301, and approximately 1.0658 acres of land out of total
13.3904 acres on tax map parcel #1221406, in perpetuity.
Honorable Mayor and Members of City Council
June 15, 2009
Page 2
The Deed of Reservation will be substantially similar to the draft Deed attached
to this letter, which Deed is to be approved as to form by the City Attorney.
Recommended Action:
Authorize the City Manager to execute and record, and the City Clerk to attest,
respectively, on behalf of the City of Roanoke, a Deed of Reservation
substantially similar to the one attached to this letter, and any documentation
required by the USACE and to take further action and execute such other
docu'ments as may be necessary for USACE approval of the flood reduction
project, with such documents to be approved as to form by the City Attorney.
Respectfully submitted,
DLB/LEP/lmb
Attachments
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM09-00 104
Exemption claimed: Grantor and Grantee are exempted from recordation
taxes and fees pursuant to SS58.1-811A(3), (C)(3) and (C)(4), Code of Virginia.
Prepared by the Office of City Attorney
Official Tax Nos. 1221301 and 1221406
THIS DEED OF RESERVATION, is entered into this _ day of
, 2009, by the CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized and existing under the laws ofthe Commonwealth of Virginia ("City"),
and "Grantor", on behalf of itself
WIT N E SSE T H:
WHEREAS, the City is currently the owner of certain property located in the City of
Roanoke and sl)own on the easement plats referenced below; and
WHEREAS, the City desires to reserve an easement for a flood control channel and/or
flood protection levee across the property.
NOW, THEREFORE, the City does hereby reserve unto itself its successors and
assigns, the following described right and easement to-wit:
A perpetual RIGHT and EASEMENT to construct, install, improve, operate, inspect,
use maintain, and repair or replace a flood control channel and/or flood protection levee or
similar structure, together with all appurtenant structures thereto and channel improvement
works thereon, including without limitation the right:
1. To clear, cut, fell, remove and dispose of any and all timber, trees,
underbrush, buildings, improvements and/or other obstructions there from;
2. To enter onto the hereinafter described easement area with personnel, vehicles
and equipment;
3. To excavate, dredge, make bench cuts upon, cut away, and remove any or all
land within said easement, and to place thereon dredge or spoil material;
4. To use from the easement area earth, rock, sand, gravel, and any other
material for the construction, maintenance and repair of embankments and
appurtenant structures;
5. To make all necessary earth fills;
6. To relocate any existing drainage pipes or structures currently within the
easement area being granted, to the Grantor's land outside ofthis easement
area;
7. To construct, maintain, repair operate, and replace any flood control walls,
levees or similar structures including any and all appurtenances and related
improvements;
8. To construct, maintain, operate, inspect and repair or replace a drainage
system and related improvements including slope(s), if applicable;
9. To grade and slope the easement area; and
10. For such other purposes as may be necessary in connection with said flood
control purposes;
upon, over, under and across a portion ofthat certain real property of Grantor lying and being
in the City of Roanoke, Virginia, described collectively as (the "Property") and more
particularly described as follows, to-wit:
Tax Mlp N:>. 1221301
A I L.l.J VAll CN ~ art ai ni ng 0.5977 acres, rnnre or I ess, as rnnre
par t i cui ar I y shoNl 0I"l a pi at ent i t I ed, "REmke R ver R cxxf F€duct i 0I"l
A" q oct SuN ng A N:MJR3ser vat i 0I"l Easenmt ~ t he a t y of REmke Ff om
t he at y of REmke" preJEred by Lul1$den Pssoci at es, PC, dat ed June
3, 2009, recorded in t he a erks' Ofi ce of t he a rcui t ChJrt fort he
a t y of REmke i n Mlp Elri< 1, page , i ncor JD" at ed by r a er en:e crd
rnocJe a par t her eat , ard
Tax Mlp N:>. 1221406
A I L.l.J VAll CN ~ art ai ni ng 1.0658 acr es, rnnr e or I ess, as rnnr e
par t i cui ar I y shoNl 0I"l a pi at ent i t I ed, "REmke R ver R cxxf F€duct i 0I"l
A" q oct SuN ng A N:MJ R3ser vat i 0I"l Easenmt by t he a t y of REmke
Ff ant he a t y of REmke" pr eJEr ed by Lul1$den Pssoci at es, P. C, dat ed
June 3, 2009, recorded i n t he a erks' Of ice of t he a rcui t ChJrt for
t he a t y of REmke i n Mlp Elri< 1, page , i ncor JD" at ~ by r a er en:e
and rnocJe a par t .
The United States Army Corps of Engineers, and that Grantor and/or its agents shall
have the right to inspect the easement herein granted and to cut, clear, and remove all
undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement,
that in any way endanger or interfere with the proper use ofthe same. The Grantor covenants
that no building, structure, pavement or sidewalks, fence, trees and shrubbery, or other
improvements of any kind whatsoever shall be erected upon or within the easement herein
granted or placed in such location as to render said easement inaccessible, with the exception
of a pedestrian bridge and other greenway improvements constructed in accordance with the
plans for the Roanoke River Flood Reduction Project and agreed to by the US Army Corp of
Engineers.
The Grantor acknowledges that the plans for the Roanoke River Flood Reduction
Project (the "Project") as they affect the Property have been fully explained to Grantor or
Grantor's authorized representative. The Grantor acknowledges that no representations have
been made regarding the scope offlood reduction that the Property will enjoy as a result of
3
the Project, and said reduction in flooding shall in no way constitute consideration for this
grant of easement. The easement herein granted is in addition to, and not in lieu of, any
easement or right of way now in existence or which may be acquired in the future. Grantor
agrees that nothing herein shall be deemed to constitute a waiver or modification of sovereign
immunity or other similar protection enjoyed by Grantor.
The Grantor hereby represents and warrants to the best of Gran tor's knowledge that:
(1). There are no abandoned wells, agricultural drainage wells, solid waste
disposal areas or underground storage tanks located in or about the property;
(2) There is and has been no hazardous waste stored, generated, treated,
transported, installed, dumped, handled or placed in or about the Property;
(3) At no time have any federal or state hazardous waste cleanup funds been
expended with respect to any of the Property;
(4) There has never been any solid waste disposal site or underground storage tank
located in, on or about the Property, nor has there been any release from any
underground storage tank on real property contiguous to the property which
has resulted in any hazardous substance coming in contact with the Property.
(5) The Grantor has not received any directive, citation, notice, letter or other
communication, whether written or real, from the Environmental Protection
Agency, the Virginia Department of Environmental Quality, any other
governmental; agency with authority under any Environmental Laws or any
other person or entity regarding the release, disposal, discharge or presence of
any hazardous waste on'the Property, or any violation of any Environmental
Laws; and
(6) To the best of Grantor's knowledge, neither the Property nor any real
property contiguous to the Property nor any predecessors in title to the
Property are in violation of or subject to any existing, pending or threatened
investigation or inquiry by any governmental authority or to any removal or
remedial obligations under any Environmental Laws.
The grant and provisions of this Deed of Reservation shall constitute a covenant
running with the land for the benefit of the Grantor, its successors and assigns forever.
4
To have and to hold unto the Grantor, its succyssors and assigns forever.
Approval ofthis instrument as to form by the Office of the Roanoke City Attorney,
along with the recordation of this instrument constitutes Grantors's acceptance of the real
estate conveyed herein.
WITNESS the following signatures and seals:
CITY OF ROANOKE VIRGINIA
ATTEST:
By:
(SEAL)
Darlene L. Burcham, City Manager
Stephanie M. Moon, CMC
COMMONWEALTH OF VIRGINIA
s
S To-wit:
CITY OF ROANOKE
s
The foregoing instrument was acknowledged before me this _day
of ,2009 by Darlene L. Burcham, City Manager ofthe City of Roanoke,
for and on behalf of the City.
My Commission expires:
Notary Public
C:\DOCUME-l\CMJBl\LOCALS-I\TEMP\NOTESFFF692\R 6.15.09 DEED OF RESERVATION R~ER-HANNAH WASENA BRIDGE.DOC
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- --- -- -- ---- - -- - - - - - - -- - -- - - - -- -- -- - - - - - - - - - - - - -- -+-- - -- - - - --
CITY OF ROANOKE, ENGINEERING
215 CHURCH AVE RM 350
ROANOKE VA 24011
REFERENCE: 80022630
11452838
NOTICE OF PUBLIC HEA
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
o~ the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:.(
....
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
___~~day of JUNE 2009. Witness my hand and
official seal.
___Jrt- ____~~\r.~ ~~_ Notary ~ublic
MY-~~~~=____1-~~l:l _'
\\\1111111"
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......' ~~. . . .. .. ~ JA _ '...
~ <Q~.." NOTAR't~'.:~"-:;,
:: : PUBLIC '. "'t- ~
= * : REG. #70909~0 ': * =
~ C"':. MY COMMISSiO~~ j E
-;. ~.'. JEIRE1:) : :"l:" -
..~. :;s I .~::
.... ~ ... '($- ::
""" '/fI11/,..........~~ ...'
""I cALTH Ot """,
11"111"""
PUBLISHED ON:
06/05
TOTAL COST:
FILED ON:
255.84
06/05/09
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NOTICE Of PUBLIC
HEARING
1'1/>:
I'
,'The City of Roanoke.
proposes to place a deed of
reservation on City owned
,property designated as
Official Tax Map Nos.
1221301 and 1221406 to
reserve easements on the
parcels to allow the
placement of certain trail
improvements and to
construct, operate. and
maintain a flood channel In
connection with the Roanoke, j
River Flood Reduction ,
Project. .,Such deed of \
reservation shall include the
right to: cut and remove
timber. excavate and make
bench cuts upon such land,
make necessary earth fills,
construct a drainage system
and relocate drainage pipes, .
grade and slope such land.
allow for Ingress and egress
to the construction site of
the greenway pedestrian
bridge to be constructed
from Wasena Park to the
site of the former Hannah
jcourt mobile home park.
and to perform such other
actions as may be necessary
in connection with the
Roanoke River Flood
Reduction Project.
Pursuant to the
requirements of
~15,2-1800(B) and ~1813,
Code of Virginia (1950). as
amended, notice is hereby ,
given that the City Council of '
the City of Roanoke will hold
a public hearing on the
above mailer at its regular
meeting to be held on June' ,
15, 2009, commencing at
7:00 p.m., or as soon.
thereafter as the mailer may
be heard, in the Council I
Chainbers, 4th Floor, Noel C.
Taylor Municipal Building,
215 Church Avenue, SoW.,
Roanoke. Virginia. F,urther
information is available from
the Office of the City Clerk
for the City of Roanoke at
(540) 853-2541,
Citizens shall have the
opportunity to be heard and
exp'ress their opinions on
said mailer.
If you are a person with a
disability who needs
accommodations for this
hearing. please contact the
City Clerk's Office at (540)
853-2541. before 12:00
noon on June 11, 2009.
GIVEN under my hand this
1st day of June, 2009.
Stephanie M, Moon, CMC
City Clerk. ,
(11452838)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - - - -j
Authorized 0 ...J--
Signature'~~l____
Billing Services Representative
0)2. C--.
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to place a deed of reservation on City
owned property designated as Official Tax Map Nos. 1221301 and 1221406 to
reserve easements on the parcels to allow the placement of certain trail
improvements and to construct, operate, and maintain a flood channel in
connection with the Roanoke River Flood Reduction Project. Such deed of
reservation shall include the right to: cut and remove timber, excavate and make
bench cuts upon such land, make necessary earth fills, construct a drainage
system and relocate drainage pipes, grade and slope such land, allow for ingress
and egress to the construction site of the greenway pedestrian bridge to be
constructed from Wasena Park to the site of the former Hannah Court mobile
home park, and to perform such other actions as may be necessary in connection
with the Roanoke River Flood Reduction Project.
Pursuant to the requirements of S15.2-1800(B) and S1813, Code of
Virginia (1950), as amended, notice is hereby given that the City Council of the '
City of Roanoke will hold a public hearing on the above matter at its regular
meeting to be held on June 15, 2009, commencing at 7:00 p,m., or as soon
thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel
C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
Further information is available from the Office of the City Clerk for the City of
Roanoke at (540) 853-2541. '
Citizens shall have the opportunity to be heard and express their opinions
on said matter.
If you are a person with a disability who needs accommodations for this
hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00
noon on June 11, 2009.
GIVEN under my hand this 1st day of June
,2009.
Stephanie M, Moon, CMC
City Clerk.
K: \David\Council W ork\PH -Deed of Reservation- W asenaPark -HannahCourt.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, June 5, 2009,
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Rebecca Starnes
Construction Cost Technician
215 Church Avenue, S, W" Room 350
Roanoke, Virginia 24011
(540) 853-2731